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Home My WebLink About1992-197ALL0001F ORDINANCE NO. "'( 2 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID- ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated com- petitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ma- terials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached herto, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM Y� AMOUNT NUMBE NO 1425 1 Temple, Inc. $93,450.00 1427 Items 1 - 25 F. J. Business Forms $37 000.00 SECTION II. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur- chase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION III. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective imme- diately upon its passage and approval PASSED AND APPROVED this / "ay of l �r �d•..�, 1992 ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY Page 2 DATE NOVEMBER 17, 1992 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V . Harrell, City Manager SUBJECT • BID # 1425 -WIRE CABLE CONDUIT AND CONNECTIONS (ITEM #1) RECOMMENDATION: We recommend this bid be awarded to the lowest bidder Temple Inc at $4.45 per foot The estimated quantity of 21,000 feet will bring the total expenditure to approximately $93,450 00 Items 2-25 have been awarded by previous Council action SUMMARY: This bid is for the purchase of 21,000 feet of high voltage under ground electric cable 15,000 feet is for existing electrical distribution projects and 6,000 feet is for warehouse stock BACKGROUND: Tabulation sheet (Bid Item #1). Warehouse stock, Electric FISCAL IMPACT: This purchase will be initially funded from warehouse working Capital Funds Account #710-0430-0582-8709 and then recharged to the appropriate expenditure account as the cable is utilized. R pectfully submitted ya V Irarrell City Manager Approved Name: Tom D. Shaw, C.P.M. Title • Purchasing Agent 308 dm BID # 1425 I BID NAME I Wire, Cable, Conduit I Temple & Connections I OPEN DATE October 13, 1992 I I # IQUANTITYI DESCRIPTION I VENDOR 1 I 15000 ICable UG 500 MCM 15RV 2 I 5000 (Wire Copper #10 THHN STR BLX I $0 065 3 I 5000 IWire Copper #10 THHN STR WHT I $0 065 4 I 1000 IWire Copper 1/0 THHN I $0 581 5 I 6000 IWire Copper 500 MCM THHN I $2 440 6 I 100 IElbow T-Housing I $32 720 7 I 100 ICable Adapter 500 MCM T-Elbow I $8 270 8 I 50 I " " 600 amp 4/0 200 mill $8 270 9 I 100 IT -Elbow Connector 500 MCM I $9 360 10 I 65 ILoadbreak Elbow #2 I $17 940 11 I 12 (Fuse S&C #65E I $57 100 12 I 140 (Coupling PVC Sch 40 1" I $0 140 13 I 150 (Coupling PVC Sch 40 2" I $0 310 14 I 25 IElbow, PVC Sch 40 411x22 5 deg I $5 110 15 I 40 IElbow PVC Sch 40 411x90 deg I $12 990 16 I 40 IElbow, PVC Sch 40 211x90 deg I $4 620 17 I 40 IElbow PVC Sch 40 2 511x90 deg I $1 810 18 I 50 IElbow PVC Sch 40 1"x90 deg I $0 370 19 I 3000 (Conduit PVC Bob 40 1"x90 deg I $0 157 20 I 8000 (Conduit PVC Sch 40 211x20' I $0.314 21 I 4000 (Conduit PVC Sch 40 4"x20' I $0 867 22 I 2000 (Conduit PVC Sch 40 511x20' I $1 239 23 I 80 (Conduit Plug PVC Sch 40 4" I $0 890 24 I 25 IFiberglass Pole 35' I $719 00 25 I 60 IFiberglass Pole 45' I $872 00 I I DELIVERY: I I I I I*NOTE. Item 1 not awarded I I I I I at this time I I I I DATE NOVEMBER 17, 1992 CITY COUNCIL REPORT TO. Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT • BID # 1427 -BROCHURES FOR PARKS & RECREATION RECOMMENDATION Council approve award of Bid #1427 - Brochures for Parks & Recreation to the low bidder meeting specifications, F J Business Forms, Denton, Texas, for approximately $37,000.00 SUMMARY: Bid invitations for the production & sale of advertising within the Parks Department 92-93 Brochure Publication were mailed to fourteen (14) vendors Four vendors responded, two of those were no bids Of the remaining two bidders, only F J Business Forms met the Park Brochure specifications The low bidder took several exceptions to the specifications including * Only one paper stock to be used throughout publication * Only twelve of the 40 pages would be in 3 colors, 8 pages would be 2 colors, 20 pages would be black ink only * Cut size of brochure smaller than specified The alternates as proposed by the low bidder will be taken under consideration during the bid specification development for the 93-94 brochure publication The brochure is specified as a 40 page, 3 times per year publication at a cost of $285 19 per thousand and the 80 lb glossy cover is an additional $85 04 per thousand Circulation is approximately 33,350 issues each publication To maintain the established production schedule, it is imperative that the bid award is not delayed as the first steps in the production are typesetting and layout scheduled for 12-17-92 BACKGROUND. Tabulation Sheet & Memo from Rich Dlugas, Director of Parks and Recreation Parks and Recreation FISCAL IMPACT- $27,041.00 was budgeted in the'93 Fiscal Year General Fund and 10,000.00 in the Recreational Fund for this expenditure Some of the Recreation Fund expense is offset by revenues generated from advertisements in brochure and class fees CITY COUNCIL REPORT NOVEMBER 17, 1992 PAGE 2 OF 2 spectfy�lly mitted. t-lo Lloyd VV Harrell City Manager Prepared by. p Name Wlanie Harden Title Buyer Approved Name Tom Shaw, C PM. Title Purchasing Agent 309 doc BID # 1427 I I I BID NAME BROCHURES FOR PARKS AND I I F.J.BUSINESS i DENTON RECREATION I PUBLISHING OPEN DATE 10-27-92 I I I I CO. # IQUANTITY I I DESCRIPTION I I VENDOR I I I VENDOR 1. I 1100,050 I IPARK BROCHURE (40 pp) I I i 285.19 m i 47 51 m 2. I I ADD I ICITY FINANCIAL REPORT I I 8 pp (33,350 ea) I 65 60 m I I I 50 23 m 3 I I ADD I IADD'L COST TO SUBSTITUTE I I I I 80 LB GLOSSY COVER I I 85 04 m I I I NO BID II ------------------------------I NO BID RESPONSES: -------------I I I I I�-------------T� I I I I I MILLER BUSINESS SYSTEMS I I I I I I I I