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Home My WebLink About1992-141ORDINANCE NO. 7P�= AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated com- petitive sealed proposals for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described proposals are the best responsible proposals for the materials, equipment, supplies or services as shown in the "Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ma- terials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Proposals" on file in the Office of the City's Purchasing Agent filed according to the number assigned thereto, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NUMBER NO VENDOR AMOUNT 1389 ALL Geo Research Inc. $28,544.00 SECTION II. That by the acceptance and approval of the above numbered items of the submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Invitations, Proposals, and related documents. SECTION III. That should the City and persons submitting ap- proved and accepted items and of the submitted proposals wish to enter into a formal written agreement as a result of the accep- tance, approval, and awarding of the proposal, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, spec- ifications, standards, quantities and specified sums contained in the Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted proposals, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved proposal or pursuant to a written con- tract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this LJ�� day o -�, 1992• ATTE JENN BY: APPRuvruj Ab 'L"u LL'v rva DEBRA DRAYOVITCH, CITY ATTOj2NEY BY: ~ DATE: SEPTEMBER 1, 1992 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: RFP #1389 - GLOBAL POSITIONING SYSTEM RECOMMENDATION: We recommend RFP #1389 be awarded to Geo Research Inc. in the amount of $28,544.00. SUMMARY: On June 3, 1992, the City received responses from three vendors to a request for proposal to provide the City with a global positioning system. The proposals were evaluated on the following criteria: Ability to Interface with Existing GIS System 20% Initial Cost 30% Hardware / Software Maintenance Cost 15 % System Portability 10% Flexibility to Software 10% Training Availability/Location/Cost 10% System Compatibility with Other GPS Systems 05% The system is intended to collect field data for conversion to the GIS system. This system uses satellite technology to easily and accurately determine the geographic position of the collecting unit. It also allows descriptive attributes to be attached to the collected geographic points. The global positioning system will be used in conjunction with the GIS system to complete mapping of the electric facilities and to maintain the database. This will be done by capturing the actual location of facilities such as poles, transformers, primary conductor, etc. All applicable attributes such as height, KVA or conductor type will be assigned to each feature captured. This system will decrease the time needed to map existing facilities and provide a more accurate means to update this information as changes to the system are made. The price includes hardware, software and staff training. DEPARTMENTS OR ra : The City of Denton CITY COUNCIL REPORT SEPTEMBER 1, 1992 PAGE 2 OF 2 FISCAL IMPACT: This project is in the 1992 Electric operating budget, Account #610-080-0256-2E01-9229. Yesctpefully submitted: U Lloyd V. Harre City Manager Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 1389. ifp EXCERPT PUBLIC UTILITIES BOARD MINUTES August 19, 1992 8. CONSIDER APPROVAL OF A PROPOSAL FROM GEORESEARCH, INC., TO PROVIDE A GLOBAL POSITIONING SYSTEM, RFP NO. 1389. After a short discussion, Laney made a motion to accept the proposal from Georesearch, Inc., RFP No. 1389, at a not to exceed cost of $28,544; second by Laney; all ayes, no nays, motion carried. Go 1 Y• • .I DI DID CDC. D. V. '16 � 11 1 1 QN6 • b Ndis. In accordance with the terms and conditions set forth in the Response to Proposal dated June 19, 1992 by GeoReSeardh, Inc. to the City of Denton Request for Proposal No. 1389, GeoResearch, Inc. agrees to comply with all of the terms and conditions of said proposal to provide the following equipment and services at the following prices: Pathfinder Basic Plus $6,210.00 The price for the Pathfinder Basic Plus includes the following: DC Power Adapter for Vehicles NiCad Battery Pack for the Basic Plus Battery Pack Charger Unit Adapters and Cables Differential Correction software Mission Planning Software Pathfinder Professional with MC-V Datalogger Spare NiCad Battery and Charger GeoLi.nk Mapping System Trailrapper Backpack Software, Firmware, Hardware Support for the Professional Software, Firmware, Hardware Support for the Basic Plus Five (5) Day On -site Training for Ten (10) Employees Maximum Travel and Per Diem $13,754.00 $220.00 $3,500.00 $310.00 $850.00 $500.00 $2,000.00 $1,200.00 The total cost for the above equipment including hardware, firmware and software and support agreements is $25,344.00. City shall compensate Contractor for training in the amount of $2,000.00 plus travel and per diem expenses not to exceed $1, 200. City shall pay for the equipment within 45 days after the equipment is installed and accepted by City's representatives. Payment for training shall be made within 45 days of receipt of an invoice. GecResearch shall provide GeoLink mapping updates and enhancements at no change to the City for a period of one (1) year cmmencing on the date of CityyIs accept- ance of the equipment. During this period, GeoResearch, Inc. shall also provide unlimited technical support via telephone for the Geounk software free of charge to the City. Executed this the zLZ day of OZn &--,iG 1992. 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