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Home My WebLink About1992-110ALL0001F ORDINANCE NO. V-// AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID- ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated com- petitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ma- terials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached herto, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NUMBER NO VENDOR AMOUNT 1367 ALL COMPULAN CENTER $ 18,666.00 1377 1 JAGOE PUBLIC $ 20.50 Per Ton 1377 2 SUNMOUNT $ 22.50 of of 1377 3 SOUTHERN ASPHALT $ .3744 Per Gallon 1377 4 KOCH MATERIALS $ .535 1377 5 ELF ASPHALT $ .6232 1377 6 KOCH MATERIALS $ .535 1377 8 KOCH MATERIALS $ .636 1377 9 KOCH MATERIALS $ .635 1377 10 VULCAN MATERIALS $ 19.33 Per Ton 1377 11 VULCAN MATERIALS $ 19.33 of if 1378 ALL DALWORTH QUIKSET $ 23,920.00 1379 1 STUART IRBY $ 19,180.00 1379 2,3 CUMMINS $108,900.00 1380 1 GIFFORD-HILL $ 4.19 Per Bag 1380 213 GIFFORD-HILL 1380 4,5 F & G TRUCKING 6 1380 4A F & G TRUCKING 1380 7 F & G TRUCKING 1380 8 CHEMLINE 1380 9 CHEMLINE $ 56.00 Per Ton $ 9.58 it to $ 9.48 If $ 7.68 n to $ 64.71 Per Hundredweight $ 70.71 11 if SECTION II. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION III. That should the City and persons submitting ap- proved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, ap- proval, and awarding of the bids, the City Manager or his designa- ted representative is hereby authorized to execute the written con- tract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifica- tions, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective imme- diately upon its passage and appr v 1. Q" PASSED AND APPROVED this _ day of od= , 1992. ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: D AS NO LEGAL FORM: . DRA OVITCH,, CITY ATTORNEY BOB CASTLEBERRY, MA BY: DATE: JULY 7, 1992 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1367 - PC COMPONENT PARTS RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, CompuLan Center in the amount of $18,666.00. SUMMARY: This bid is for the purchase of component parts necessary for the assembly of eleven (11) personal computers. The assembly and maintenance will be done by the Electric Department, Communications and Electronics Division. The Data Processing Advisory Board recommends approval. To maintain compatibility with the components our recommendation is based upon an all or none evaluation. BACKGROUND: Tabulation sheet, Memo dated June 4, 1992 to Data Processing Advisory Board, Minutes of Data Processing Advisory Board. AFFECTED: Electric Utility users in the City operation. FISCAL IMPACT: Funds to purchase these component parts will come from 1991-92 budget funds from the individual division acquiring a PC. w sp/eecctfully submitted: I Lloyd V. Harre City Manager Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent TS/jh 272. DOC iP• �P �P �P iP �P �P iP iP iP �P W W W I O w w O O O O w w DJ p > Y > O GJ m N H I ab ro H H z C7 0 —N—N—N—F+—W—N—F+—A—W—N—F+----------I— to z ft r o m m w 1 1. K — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — oo co 1 H 0 w H. 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Wells, Superintendent, Electric Metering/Communications & Electronics/Substations DATE: June 4, 1992 SUBJECT: BID No. 1367: PC COMPONENTS/PARTS v eases=emeeeeeeeeeereee�eeee�eeeveeeee��eeeeeeeeeeeeeeveeeee=eeev On March 26, 1992, the City of Denton opened Bid No. 1345, for 11 personal computers of various configurations. Bid respondents were IBM, KCR Corporation, Zeos International, University Computer Stores, Gateway 2000, Dell Computers, Basic Computer, and the City of Denton Communications & Electronics. At that time the City of Denton Communications & Electronics Division demonstrated that the they could build and maintain these computers in-house, providing a cost savings of more than $45,000 over IBM on the cost of equipment alone. In-house maintenance of these computers would also save on expensive maintenance agreements. On May 28, 1992, the City of Denton opened bids (Bid No. 1367) for the components necessary to build these PC's. At this time we anticipate the cost of components for the 11 personal computers requested to be approximately $18,666, allowing for variances in optional configurations per each user. We respectfully request approval by the Data Processing Board for submission of Bid No. 1367, and accompanying purchase order for City Council approval. CP:pl 06042194.WP 0 n > > > Z r C_-I --i C g m m-i -Di m m r r_ c c M M Imo 0 m�� O z_ z_ o Fn m 2 v v m m M < < O K M < 9 o a) 0 1 z m W w D w -I 7 w N N D P F w r-g m D D D z r r n r ap z z z M M O m m m mz W 0 0 O p m z K K K 0 o z z o z z z y 0 0 0 z m r r m m z z -n N m m ! J ! ! J J J -4 W � N N ! W N N N ONO N i O J O N c0 01 V O N W A 00 m O V O O O O O O O O O O O 0 000 A A A N N N N O V m m N N N N N ! O O J O V O O O N J J ! J ! N N N N ! W W W W W tN0 fN0 fND (NO W n O .o m m v m z a m m b 4 '0 0 K .0 C m r_ cn -i I TY of DENTON MUNICIPAL UTILITIES / 901-A Texas street / Denton, Tx 76201 M E M O R A N D U M TO: Denise Harpool, Sr. Buyer Purchasing FROM: Ray D. Wells, Superintendent Electric Metering/Communications & Electronics/Substations DATE: June 12, 1992 SUBJECT: DATA PROCESSING BOARD APPROVAL, BID NO. 1367. On June 11, 1992, this department appeared before the Data Processing Advisory Board, with request for approval to present Bid No. 1367 to the City Council. After thorough discussion, the D.P. Advisory Board unanimously approved our request. This department now requests that Bid No. 1367 be placed on the City Council Agenda Item on June 23, 1992, for their consideration for approval. Attached is the documentation presented to the D.P. Advisory Board. RDW:pkl cc: R. E. Nelson, Executive Director Utilities Jim Harder, Director Electric Utilities 06122197.WP DATE: JULY 7, 1992 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1377 - ASPHALT, EMULSION, ROAD MATERIALS RECOMMENDATION: We recommend this bid be awarded to the low bidders as follows: 1. Hot Mix Delivered Jagoe Public 20.50 ton 2. Cold Mix Delivered Sunmount 22.50 ton 3. AC10 Liquid Asphalt Southern Asphalt .3744 gl 4. CRS-2 Asphalt Emulsion Koch Materials .535 gl 5. MRS-2 Asphalt Emulsion Elf Asphalt .6232 gl 6. MS-2 Asphalt Emulsion Koch Materials .535 gl 7. Asphalt Prime NO BID RECEIVED -------- 8. AEP Prime Koch Materials .635 gl 9. Hot Water Dilution Koch Materials .635 gl 10. PB-4 Precoated Aggregate Vulcan Materials 19.33 ton 11. PB-5 Precoated Aggregate Vulcan Materials 19.33 ton SUMMARY: This bid is for asphalt emulsion materials and precoated aggregate for use by the Street Department. These materials will be used for maintenance and special projects. Eight responses were received in reply to twelve bids mailed. BACKGROUND: Tabulation sheet, Memorandum from Jerry Clark. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Street Department FISCAL IMPACT: Funds for this purchase will be taken from budgeted funds for Street Maintenance Materials. CITY COUNCIL REPORT JULY 7, 1992 PAGE 2 OF 2 4e e/ctful y ubmitte U Lloyd V . Harr 1 City Manager Prepared by: Name: Denise Harp of Title: Senior Buyer Approved: Name: Tom-D. Shaw, C.P.M. Title: Purchasing Agent :. : 1 J. 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O N z r O O 0 0 0 �u 'z w — — — — — — — — — — — — — — — — — — — — — — — — — — — — — ------ ° z z z z z z z z z \ \ \ \ \ \ \ \ \ \ z N1 H tltl iA iN W Otl GO W b7 W b7 Otl � �H% �0 �O �0 lD N W Nan W 111 io H 77 r w w w w OND W — — — — — — — — — — — — — — — — — w — — — ON m — — — — — — — — — — — — — — — CA En w C W to o z z z z z z z z z z z z PP Jy H w to w w w w Cl wM w wb7 w trl to Gtl C1 b7 O� M t' H — — — — — — — — yO — — — — — — — — — — — — — — — — — — — — — — — — — — — CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 MEMORANDUM DATE: June 29, 1992 TO: Denise Harpool, Senior Buyer FROM: Jerry Clark, Director of Engineering & Transportation SUBJECT: Bid #1377 - Asphalt Emulsion and Road Materials The department has evaluated the bids received on June 11, 1992. We find the prices to be acceptable. Please award the contract to the low bidder meeting specs for each item. AEE0016B 8171566-8200 D/FW METRO 434-2529 DATE: July 7, 1992 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1378 -- PRECAST MANHOLES RECOMMENDATION: We recommend this bid be awarded to the low bidder, Dalworth Quikset, in the total amount of $23,920.00. SUMMARY: This bid is for eight manholes to be used by the Electric Distribution Department in servicing the Exposition Mills Outlet Mall. Two bid responses were received in reply to two notices mailed. BACKGROUND: Tabulation sheet, Memorandum from Don McLaughlin 3 OR GROUPS AFFECTED: Electric Distribution, Utility Denton FISCAL IMPACT: Funds for this purchase will be taken from Electric Distribution Revenue account #612-080-RB90-9220. es/p/ectfully submitted: v Lloyd V . Harr City Manager Prepared by: Name: Denise Harpool Title: Senior Buyer Y Name: Tom D. Shaw Title: Purchasing Agent 278. DOC BID # 1378 BID D PRECAST MANHOLES IBROOKS PRODUCTS DALWORTH INC QUIKSET CO OPEN DA JUNE 11, 1992 # ITEM DESCRIPTION VENDOR VENDOR PRECAST MANHOLES $2,990.00 $2,580.00 (8 EACH) DELIVERY 21 DAYS 16 DAYS ITYofDENTONMUNICIPALiJTILTTIES/9oi-ATexas street/Denton, Tx 76201 TO: Denise Harpool, Senior Buyer FROM: Donald L. McLaughlin, Distribution Engineering Administrator DATE: June 17, 1992 SUBJECT: BID #1378 Award bid #1378 to low bidder Dalworth Concrete Products. Dalworth's bid was $2,580 per manhole. The total cost of the eight manholes will be $23,920. These manholes will be installed at Exposition Mills. The accounting number to charge is 612-080-RB90-CO45-9220-2E03. DLM: to )" _ 06152387_;<�� L cc: R. E. Nelson, Executive Director of Utilities '1 Jim Harder, Director of Electric Utilities m E•^` ... r..a cs., DATE: July 7, 1992 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1379 -- CABLE 4/0 CONCENTRIC & 500 COMPACT COPPER RECOMMENDATION: We recommend this bid be awarded to the low bidders meeting specifications for each item. Item 1 to Stuart Irby in the total amount of $19,180.00 and items 2 and 3 to Cummins in the total amount of $108,900.00. SUMMARY: This bid is for underground cable used by the Electric Distribution Department throughout the City of Denton's system. These bid items are to replenish warehouse inventory. Cable offered by vendors other than Kerite, for items 2 & 3, did not meet our specifications for lifetime warranty and construction of the semi -conducting shield. Sixteen responses were received in reply to thirty bids mailed. BACKGROUND: Tabulation Sheet and memorandum from Don McLaughlin , DEPARTMENTS 01 and utility customers Electric Distribution FISCAL IMPACT: Funds for this purchase will be taken from Warehouse Working Capital for Electric account #710-043-0582-8708. espectful y ubmitte loyd . Harre City Manager Prepared LZ/Y' Name: Denise Harpo 1 Title: Senior Buyer proved: Name: Tom D. Shaw Title: Purchasing Agent 283. DOC W N H — — — — — — — — — — — — — — ,Oyy •L' H H H K 0 M•qm iLM ywy o x z O 4r r 0 7WC P] z M Id v o n n o H z H t"i z n O O H d] rr m M Cr [9 [t'4 N In O H U O H C O O ] y k n z b0 H H H r r � 0 m 0 r n w u N J iP m m OD �t O m H 1-• `I H z W N H •.0 H H Y K J m n w m to W w wp. N r M 7C — -------------------- m J m H 0 O m w w w O A m H tl M3 N m N to O m m — — — — — — W — J W — — — — w 2i O z r £ till p N O 700 W O m In m P O O O w N �-• ro m m a HO Pl O ------ ----- z 1'y0 2 a H H H [] Fi H K N N n O o n b rJ t� 4 O iP m M O \ H H m O o o n o b z txi z z y H H Nnz r r 0H Id n O IV R — — — — — — — — — — — — — — — — — z t7 m w w » O H m F• ;v � Yw N H N ----------------- � W m co w H I C OO H en an a O W u H w KUI (P W O N K O O 0 ----------------- ro z i N z to W O� O M K a rn N 0D O O N — — — — — — — — — — — — — — — — — b�11 m 7 N z 7C H N o b to r W U1 H '•17 H � (A N W N W W — — O — O — 0 — — — — — — — — — — z z O ? « co O O P O n o — — O — — O — — — — — — — — — — — — — %A11 ofDENTONMUNICIPALUTILITIES/901-ATexas street/Denton, TX I I TO: Denise Harpool, Senior Buyer FROM: Donald L. McLaughlin, Distribution Engineering Administrator DATE: June 26, 1992 SUBJECT: BID #1379 Award the 14,000 feet of 220 mil 4/0 concentric to Stuart Irby, low bidder. Stuart Irby's bid was for Reynolds, at $1.37/ft., for a total cost of $19,180. Delivery was quoted for 63 days. Award the 10,000 feet of 500 KC MIL compact power cable and 6,000 feet of 250 KC MIL compact power cable to Cummins, for Kerite. The bid for 500 power cable was $7.95/ft, for a total cost of $79,500. Delivery was quoted as 12 to 14 weeks. The bid for 250 power cable was $4.90/ft, for a total cost of $29,400. Delivery was quoted as 12 to 14 weeks. Kerite was the only manufacturer to met specifications. The 500 and 250 cable are for projects such as Exposition Mills and South Locust underground conversion. The previous cable specification was changed because of problems with stripping the cable for terminations. The other consideration is the importance of the circuits where this cable will be used. I called Greenville and the University of Texas for references. Both places have used Kerite cable, and said that the cable provide the long -life and trouble free operations needed for reliable electric service. A spreadsheet of Bid #1379 is attached. DLM: to MY� 9✓I ; ) 062623911/ V ca Attachment r. �o c' I oo-im2oD�mc i -�� cncc�rnn�� mD2cnOmv r-�r�wmr�En m zmCl) �mz.-I �� n CCD ocnW C -i m m ------------ FOc��rr_-00- o�xm a cnm 0 c m m m ------------- rflcnrflentfl<n(o69 A 0000 V N6000 W .OP W 0:r�0(cO-i O) U7 x 1 9 NCOAN En En En In W fn W lfi 000 69 I U7 -�iCD W O00 f00 i O O O V N A O ------------ i OWD V OWO OC)'W^ P OOA 0000 O x x C cn Dcnm T > m m O i m�4 210 0=1 nm oK n i 0 z 0 m 0 P r m O I ffl 07 O s V7 O vAU) mco-Imm>D -I -a� -Mmcc Mm>=wOWm-mKKc mr-7or�comrr��N MM�ZMWMmmZZ� mnjpMM2--i oDwwm Dn uwm -� U mm Am-uomom000T. m�pjp0Hm>>Dmm Ir-r-omzr-mar-r-qo m r r� r 0 0 mm- cii m 0 0 1 c m m z '<ZZZZZZZZZ�u c000000000u)o 4Ui0M0UlUlW0-4nV Vl Ul Vl Vt W Ul Ul fll CJl V -n0WMVVZOVCO-i COW8"MoDUOW007 000070 V WO Ooo ffl V Efl Ut to N Ffl Vt ffl OQ)�OVt 0 Eii Efl E', Vt C" Eq VC7 ' CO W000WNi0000--i Vf0 V000 CO 000010!)y000N W Nim WOm 007 O O O O O V 0 1 � 1 Ln Ln N M 0� �^,± V 1 1 �O�ONc N j n*m<0*:E-< �< m 1 W Z Z 0 c m r 0 i Mco O� Nm 03 �N n 0 O v 0 .D O m m C� �D m 00 -4 r m N rn of ;P c v� N I -0T.(n-I��- mm--imm -I-I00 mmcc ,m,�'aimOMKKKKv Mr7mor 4compmmzzf/� XOMMM2--,M>W n� CAD WDW DEW -o c -� <2m 0 umi cn xm-o mo-0000T. M-000 mmZKOmWWWM>D m��vmz�mmmmz n X c m R<zzzzzzzzz-m c, cn000000000cno! ------------ 40 ,0 P W W W?? W 0 0 W W W ;P TI <O N ul to Om V V V (O-i P 03 o� -n i MW Elw O_ -.1 Cm o� n W n O D n -o O m 03 �m Kerite Cable References 1. City of Bryan, Bobby Singleterry, (409) 361-3767 Bryan is a new user of Kerite. They now have one 600 amp circuit installed in an industrial park. They have had problems with the drain wires on Unishield. Currently, they use cable with a 1/3 concentric. They also have 2,100 feet in stock for replacement of substation getaway circuits. He believed the cable stripped about the same as the rest. He said that soap and water worked better than cable cleaner to prepare cable for termination. 2. City of Greenville, David McCulla, (903) 457-3145 Kerite was the sole cable source up to two years ago. The specification was rewritten at the direction of their Public Utility Board. Approved manufacturers are Kerite, Okonite, and Hendrex. A life -time warranty is a requirement of the specification. They are very pleased with Kerite's past performance. 3. University of Texas, Homer Ward, (512) 471-62 The University of Texas has 8 to 9 years experience with Kerite. They have used Kerite cable for a remote campus research center. The University considers the loads critical. They extensively researched the cable before purchase. University representatives called several utilities in the Northeast who gave good reports on the cable. Splicing and terminating the cable was easv and forgiving. 4. E1 Paso Electric, Max Ludwig, (915) 543-4048 In 1984, they installed 2000 KC MIL Kerite cable in a static VAR System. In 1988, they began using Kerite in critical distribution circuits. They consider splicing to be extremely easy. 06262391 DATE: July 7, 1992 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1380 -- CEMENT, LIME, & AGGREGATE RECOMMENDATION: We recommend this bid be awarded to the low bidder for each item as follows: 1. Portland Cement (94#bg) Gifford -Hill $ 4.19 ea 2. Bulk Portland Cement Gifford -Hill $ 56.00 ton 3. Type I Bulk Cement Gifford -Hill $ 56.00 ton 4. 3/4 #4 Washed Rock F & G Trucking $ 9.58 ton 4A. 3/4 Class A Rock F & G Trucking $ 9.48 ton 5. 1 1/2" Rock F & G Trucking $ 9.58 ton 6. 4" - 8" Rip Rap F & G Trucking $ 9.58 ton 7. Flex Base F & G Trucking $ 7.68 ton 8. Type A Hydrated Lime Chemlime $ 64.71 cwt 9. Type B Hydrated Lime Chemlime $ 70.71 cwt SUMMARY: This bid is for cement, lime, and aggregate to be used by the Street Department, Electric Distribution, and Water & Sewer Field Services. These materials will be used for various City projects and for routine maintenance. TXI withdrew their bid which made Gifford -Hill the low bidder for item one. Eight responses were received in reply to thirteen bids mailed. BACKGROUND: Tabulation Sheet TS OR GROUPS AFFECTED: Street Department and other FISCAL IMPACT: Funds for this purchase will be taken from 1992 budgeted funds for each using departments. CITY COUNCIL REPORT JULY 7, 1992 PAGE 2 OF 2 es/p/ectfully submitted: U Lloyd V. Harr City Manager Prepared by: r evl� Y Name: Denise Harpool Title: Senior Buyer Approved: Name: Tom D: Shaw Title: Purchasing Agent 284. DOC LD OD J m UI A. 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