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Home My WebLink About1992-083ALLOOO1F ORDINANCE NO OZ ,03 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVID- ING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated com- petitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ma- terials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached herto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER NO VENDOR AMOUNT 1357 1-14 ADT SECURITY SYSTEMS $30,928 00 STATE CONTRACT MCI TELECOMMUNICATIONS To be deter- mined in ac- cordance with Exhibit "A" attached hereto S,rdCTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SSECTION III That should the City and persons submitting ap- proved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, spec- ifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above 2numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective imme- diately upon its passage and app��r'�oo,v�/al PASSED AND APPROVED this /i day of , ATTEST JENNIFER WALTERS, CITY SECRETARY BY w APPROVE AS TO LEGAL FORM DEBRA A DRAYOVITCH, CITY ATTORNEY BY�/'v 1992 DATE MAY 19, 1992 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT BID #1357 - SECURITY AND FIRE ALARM SYSTEM RECOMMENDATION We recommend this bid be awarded to the lowest bidder, ADT Security Systems in the amount of $30,928 00 for items 2,3,4,7,9 and 12 All other items will be rejected at this time SUMMARY This bid is for the equipment and labor to install burglar alarm and fire alarm systems Burglar and Fire Alarm Systems will be installed at the Municipal Building and the Senior Center Complex Burglar Alarms only will be installed at the North Lakes Recreation Center and Tennis Center Access to the Municipal Building after hours will be by key card only The printer listed as item 4 will record all activity BACKGROUND Tabulation sheet 3, DEPAR using the a Building Operations, FISCAL IMPACT Funds for the acquisition were included in the Certificate of Obligation sale for building renovation previously approval by council Account #445-032-BLDG-9210-9130 spe/c/tfully subrmtted v Lloyd V Harrell City Manager A proved Name om D Shaw,C P M Title Purchasing Agent TS/jh 265 DOC BID # 1357 BID NAME SECURITY & FIRE A & A ADT SECURITY ALARM SYSTEMS ALARM CO SYSTEMS OPEN APRIL 23, 1992 # ITEM DESCRIPTION VENDOR VENDOR 1 CITY HALL-BURGULAR ALARM 1 EACH $21,228 00 $11,868 00 IAJ CODE SUB ZONING 1 EACH $463 00 $0 00 2 ITEM #1 W/12 AUDIO GLASS DETECTORS 1 EACH $23,647 00 $14,593 00 3 FIRE ALARM SYSTEM 1 EACH $20,496 00 $7,962 00 4 PRINTER 1 EACH $397 00 $955 00 5 CIVIC CTR-BURGLAR ALARM 1 EACH $3,298 00 $5,988 00 6 MONTHLY MONITOR 12 MONTH $20 00 $17 25 7 NORTH LAKES -BURGLAR ALARMI 1 EACH $2,410 00 $2,110 00 8 MONTHLY MONITOR 12 MONTH $20 00 $17 25 9 SENIOR CTR - BURGLAR & FIRE ALARM 1 EACH $6,596 00 $3,988 00 101 MONTHLY MONITOR 1 12 MONTH $52 00 $21 25 111 OPTION - GLASS BREAKAGE DETECTOR 1 EACH $6,714 00 $175 00 121 TENNIS COURTS - BURGLAR ALARM 1 EACH $1,027 00 $1,320 00 131 MONTHLY MONITOR 1 12 MONTH $20 00 $17 25 141 OPTION - GLASS BREAKAGE DETECTOR 1 EACH 1 $1,167 00 $350 00 L�4' NON -AUTOMATED OPEN MARKET PURCHASE ORDER Kip., 7`fl"� 'I� 1 Lk »wICINGpaNERSIR � IONS 2TURCHASING b GENERAL SERVICES COMMISSION (MATERIAL MANAGEMENT) PO BOX 13047 CAPITOL STATION AUSTIN, TX 78711 ALL TO" AND OONONOW SET POIOH SI OUR so NMATON SECOME A PARE OF I N$ ORDER VEIg011 GUARANTEES mow CHAMOIS- oELNOIED ON INS M WE R WRL MEET OR OICV I NECMNYOIpq N THE EO NVITAIO L EXHIBIT "A" PREPA/ ALL Cm~S HOW THESE NOS ON A PAPERS AND PACKAGE! ORDER NQ 93441 REON NO 303-1-1739-M VID 0 1-13-274-5892-002 MCI TELECOMMUNICATIONS 701 BRAZOS SUITE 600 AUSTIN, TX 78701 PAGE tM 1 915-78 DESBRlPTION I OUANTRT ; UNR I UNR PRICE ' EXTENSION 1+ LONG DISTANCE TELEPHONE SERVICE PER ADVERTISED SPECIFICATIONS. VOTE THIS PURCHASE ORDER IS WRITTEN IN DOLLAR AMOUNT BASED UPON THE ESTIMATED AMOUNT OF USAGE PER YEAR. THE PURCHASE ORDER TOTAL WILL BE ADJUSTED ' TO REFLECT ACTUAL USAGE THROUGHOUT THE TERMS OF THE CONTRACT HOWEVER, IN NO EVENT SHALL OBLIGATIONS AGAINST THE PURCHASE ORDER EXCEED $1,200,000 00 IN AGGREGATE, IN ANY ONE YEAR FOR THE PURPOSE OF THIS REQUIREMENT, THE ANNUAL PERIOD IS CONSIDERED TO BEGIN AT THE EFFECTIVE DATE OF THE PURCHASE ORDER. POINT OF CONTACT NAME JOHN C. MUSGROVE PHONE (512) 495-6812 FAX NUMBER (512) 495-6854 L/P6 YR ;600000 004I 1,200,000 CL I POST DESTINATION CASH DISCOUNT _ % _ DAYS ILURETODELIVER—IimcownwwIwawowm mw,uoww NMwwmm NwwAN aww•n,,,,APa,nI, „Aw Smrq ,R,wAoa aA,w1, for PAW a A ,rwN, ,I, mm" w Isko a mw1 "Kftowa ,a SIo N ACCORDANCE WITH YOUR 910 PROPOSAL SUPPLIES MUST m, mom a Wn,M,o wwaAw waww mIIi,O e, w mwq Pa Knw a w" w east a IIAIaw'% A +TIT a SE PLACED N THE OEPARTMENT RECENNO ROOM IN ---n N, w,wmwee, W UM Awala Pwmaw -An,w Pnw "w" a Na Sur Pumas" as G wa AS SPECIFIED ' AM FROM RECEIPT OF ORDER w r, 4w ALIIIPI m-II a F,Oww EiN Aw STATE PURCHASING AND ww ATE AND CITY SALES TAX EXEMPTION CERTIFICATE The omw"wr m.wrlmrw. NI,w I ENEfM`I 5ICES COyM165K1N «Cn,m.2GTO@IMR,.n,sCn, fpmr,a Twrbw,enwaMnSNa P,r,anw,IOPwb N„apNaTlr nunaa I (21 I \1 A « eI-on,,,N mwn awlw+w wIs,ANO,. „a, NaNI. w ar paowl, a wuq „el,o0 bI ua wwuw w a Pa EI,M I SY ��^^��JJ ..r. PURCHASIND DIVISION I AUSTIN TEXAS ?NMI N I i I