Loading...
HomeMy WebLinkAbout1992-063ALL0001F ORDINANCE NO AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PUR- CHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EF- FECTIVE DATE WHEREAS, Section 252 022 of the Local Government Code provides that procurement of items that are only available from one source, including items that are only available from one source because of patents, copyrights, secret processes or natural monopolies, films, manuscripts or books, electricity, gas, water and other utility purchases, captive replacement parts or components for equipment, and library materials for a public library that are available only from the persons holding exclusive distribution rights to the ma- terials, need not be submitted to competitive bids, and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the following purchases of materials, equip- ment or supplies, as described in the "Purchase Orders" attached hereto, are hereby approved PURCHASE ORDER NUMBER VENDOR AMOUNT 23610 ESRI $23,800 00 SECTION II That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department SECTION III That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized SECTION IV That this ordinance shall become effective immedi- ately upon its passage and approval PASSED AND APPROVED this the42a �day of , 1992 ATTEST JENNIFER WALTERS, CITY SECRETARY BY C APPROVN AS TO LEGAL FORM DEBRA A DRAYOVITCH, CITY ATTORNEY BY / DATE April21, 1992 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT PURCHASE ORDER #23610 - ESRI RECOMMENDATION Council approve PC #23610 to ESRI in the amount of $23,800 00 SUMMARY This purchase order is for annual maintenance fees (2-7-92 through 2-6- 93) for software installed on our multi-user IBM VM and five single -user IBM RS6000 workstations These work stations and the ESRI software are the major components of the GIS system This is a sole -source purchase due to the proprietary software BACKGROUND Purchase Order #23610 - ESRI, Data Processing Advisory Board Minutes PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Information Services FISCAL IMPACT Funds are available in the following accounts 100-044-0080-8521 $11,900 610-080-0256-8341 $ 5,950 620-081-0463-8341 $ 5,950 peccttffully submitted v Lloyd V Harrell City Manager Prepared by NameMelanie Harden Title Buyer Approved Name om D haw, C P M Title Purchasing Agent 253 DOC MH/jh iA- F4 » r r � k � M § § J: § §;■ too too ■on 0 m 6 m 2■$ -©- m we s;. I a ■ 906 200 NO �go, _,o § ■ a ■ 3 � , § § § k// ® § M M \ M � § § I 2 M(A © w ■$$ soap $$8 cl - . , ) o a 0 0 § § 0 , a a k $ k k 00 0 % )f§ 2 o @ ■ § ) k� 40 ) ■ + o ,2 §k to �\ ) j) §rh m 0 § �/ §§ bo E § tK �■§� !,,fro 114§ §041 � . � J§f \ e RH 7 E_ _ /m ! c � $§,_ 0 5T MINUTES OF DATA PROCESSING ADVISORY BOARD MEETING OF MARCH 31, 1992 MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Don Edwards made a meeting be approved unanimously Jim Kuykendall, Bob Minnis, Don Edwards Cengis Capan and Brian Scott Gary Collins and Dave Dickey motion the minutes from the February 4, 1992 Bob Minnis seconded the motion and it passed Gary Collins explained that the software maintenance agreement with ESRI was a renewal of our annual agreement and covered the GIs software on the IBM mainframe and the six RISC 6000 workstations Gary Collins explained that one half of the $23,800 would be covered by the General Fund and the other half would be covered by the Utility Fund Gary stated that this was proprietary software and therefore only one vendor was available to provide this service Bob Minnis asked if the cost this year was close to last year's cost Gary Collins responded that the cost was the same as last year's Bob Minnis asked where did we receive support for this product Gary Collins responded that the home office of ESRI was Redland, California but that there was a support office in San Antonio, Texas and we have utilized both of those offices Gary Collins explained that since there are more ESRI "ARC -INFO" licenses in the state of Texas than any other state in the country that is the reason they have set up support and training center in Texas Don Edwards made a motion that the Board recommended that the City Council renew the software maintenance agreement with ESRI Bob Minnis seconded the motion and it passed unanimously Gary Collins explained that while the D P Advisory Board has not normally been involved in the telephone system, he thought it was appropriate that they be informed of this upgrade Gary Collins explained that when we purchased our system in 1990 we installed Northern Telcom software and under their software license the City of Denton was entitled to a certain amount of numbers on each of the three switches The limits on the switches are 500 numbers on the City Hall switch, 200 numbers on the Service Center switch and 100 numbers on the Power Plant switch Currently we Ore using 533 numbers on the City Hall switch, 183 numbers on the Service Center switch and 104 numbers on the Power Plant switch Gary Collins explained that while we call the switch the City Hall switch the switch really services a number of locations such as the Police Department, Fire Department, Parks, Information Services, Personnel, Library, Senior Center etc as do the other two switches At this time GTE cannot legally add anything to these swatches until we upgrade the software licenses to be in compliance Gary Collins explained that the software license upgrade was a little over $20,000 of this $29,991 cost and again, we were dealing with proprietary software The remainder of this cost would be the hardware and software to network the Voice Mail capability between the 3 switches and activate the automated attendant feature of Voice Mail The capability to network Voice Mail between the three switches was not available on the software release level we had to implement when we installed the Telephone System in 1990 Gary Collins explained that Automated Attendant would allow the citizens to call designated numbers 24 hours a day 7 days a week and get answers to commonly asked questions Personnel's Job line or a number in Parks and Recreation describing playing field conditions or number in Municipal Court explaining options on tickets are lust a very few examples of the type of service Automated Attendant could handle Bob Minnis ask how many numbers we would get with the software upgrade Gary Collins responded that this would allow us to add 100 numbers to each of the three switches and this was the minimum block of numbers we could get Gary Collins also indicated that we could not add another phone, modem, fax line or anything to two of the three switches regardless of the decision on networking Voice Mail and Automated Attendant Bob Minnis asked what the overall cost of the Telephone System was Gary Collins responded that it was approximately $600,000 including all of equipment, software, cabling and fiber optic lines at the three locations Bob Minnis observed that this cost was approximately 5% of the total cost Bob Minnis asked how long the system had been installed? Gary Collins said it would be two years in June and in this time we have added approximately 85 numbers to the system Bob Minnis made a motion that the Board recommend that the City Council approve the purchase of this software upgrade and networking of Voice Mail with Automated Attendant implemented Don Edwards seconded the motion and it passed unanimously There being no new business the meeting was ad3ourned