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Home My WebLink About1992-062ALL0001F AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVID- ING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated com- petitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ma- terials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached herto, are hereby accepted and approved as being the lowest responsible bids for such items 1344 ALL DR PEPPER BOTTLING OF TEXAS $13,800 00 SSECTION II That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting ap- proved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, spec- ifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective imme- diately upon its passage and approval n PASSED AND APPROVED this � day of �"`9a4AL, 1992 CASTLEBERRY, MA ATTEST JENNIFER WALTERS, CITY SECRETARY BYA. APPROV D AS TO LEGAL FORM DEBRA A DRAYOVITCH, CITY ATTORNEY I 1 DATE APRIL 21, 1992 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT BID # 1344 - SOFT DRINKS RECOMMENDATION We recommend this bid be awarded to the lowest over all bidder Dr Pepper Bottling of Texas for each item as hated below 1 12 oz Can Drinks at $5 75/case 2 Pre Mix Canisters at $8 50/each 3 Post Mix Canisters at $27 01/each Estimated annual expenditure is $13,800 00 All bids submitted were based upon all or none awards SUMMARY This bid is for the annual contract to supply soft drinks and dispensing equipment for the Parks and Recreation facihties The equipment is supplied at no charge and is located at the Municipal Pool, North Lakes and Denia Recreation Centers, Civic Center and Senior Citizens Center Also included are the portable concession type dispensers This is a one year contract with the option to renew for a second year Cups will be purchases from another source at approximately $25 80 per case BACKGROUND Tabulation sheet PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED_ Parks and Recreation and the Citizens that utilize these facilities FISCAL IMPACT_ Drinks will be ordered as needed and charged to budget account #261-031-0062-R001-8112 The funds will be returned as revenue when sales are made Res tfully-sub ted Lloyd V Harrell City Manager Approved Name Tom D Shaw, C P M Title Purchasing Agent 258 DOC TS/lh BID # BID OPEN 1344 NAME COLD DRINKS MARCH 10, 1992 DR PEPPER COCA -COLA PEPSI # ITEM DESCRIPTION VENDOR VENDOR VENDOR 1 12 OZ CAN DRINKS (30,000)1 5 75/cs 6 55/cs 6 00/cs 2 PRE -MIX CANISTER (150) 8 50 8 00 8 70 3 POST -MIX CANISTER (150) I 27 01 29 29 27 25 4 CUPS 12 OZ (2500 PER) 30 41 30 40 50 I 24 50 5 POST -MIX VENDING UNIT N/C N/C -0- IN MOBILE TRAILER (1) 6 RENTAL ON VENDING MACHINES -0- I -0- -0 7 RENTAL OF BILL CHANGERS -0- -0- -O-