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Home My WebLink About1992-018NO 22 QL? AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PUR- CHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING AN EF- FECTIVE DATE WHEREAS, Section 252 022 of the Local Government Code provides that procurement of items that are only available from one source, including items that are only available from one source because of patents, copyrights, secret processes or natural monopolies, films, manuscripts or books, electricity, gas, water and other utility purchases, captive replacement parts or components for equipment, and library materials for a public library that are available only from the persons holding exclusive distribution rights to the ma- terials, need not be submitted to competitive bids, and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the following purchases of materials, equip- ment or supplies, as described in the "Purchase Orders" attached hereto, are hereby approved PURCHASE ORDER NUMBER VENDO AMOUNT 21938 Traffic Engineering & Controls, Inc $54,156 00 SECTION II That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department SECTION III That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized SECTION IV That this ordinance shall become effective immedi- ately upon its passage and approval PASSED AND APPROVED this thee° day of CASTLEBERRY, ATTEST JENNIFER WALTERS, CITY SECRETARY BY APPROVED AS TO LEGAL FORM DEBRA A DRAYOVITCH, CITY ATTORNEY Lilml MI - ,irrr 11 i 1992 DATE January 21, 1992 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT PURCHASE ORDER #21938 - TRAFFIC ENGINEERING AND CONTROLS INC RECOMMENDATION We recommend this purchase order in the amount of $54,156 00 to TEC be approved SUMMARY This sole source purchase order is for 6 pieces of model 1880 EL Closed Looped Traffic Controls at $5,798 00 each and 3 model 1880 EL Closed Loop Traffic Controls at $6,456 00 each The prices vary depending upon programming and optional items The controller will be located at 1 US377/Carroll at Collins/77 2 Nottingham at US 380 3 McKinney at Mockingbird 4 Lindsey at US377 5 US377 at Acme St 6,7 Teasley Lane at I35E 8 I35E at Ave D 9 Shop spare for Emergency Backup These controllers are single source and exempt from the bid process due to software programming and patent rights as defined by State Law TEC is the only distributor for Transyt Brand Controllers No other controller is compatible with the City of Denton Closed Loop System BACKGROUND Purchase Order #21938 Traffic Engineering Controls, Quote from TEC dated 1-5-92 Traffic Control Division ana Citizens of uenwn FISCAL IMPACT These controllers will be funded from several sources 5 from Street Bonds Funds 1 reimbursed by developer (Lindsey at 377) 3 from a combination of 1991-92 budget funds CITY COUNCIL REPORT JANUARY 21, 1992 PAGE 2 OF 2 Respe ulllyy subm tted v Llo V Harrell City Manager Ap roved by Name Tom D Shaw, C P M Title Purchasing Agent TS/jh 221 DOC 901-BTSXASSTREET PURCHASE ORDER DENTON, TX 76201 P O NUMBER DATE/VENDOR NO 21938 Ol/14/92 TRA47701 VENDOR TRAFFIC ENGINEERING CONSULTANT 6301 N- MERIDIANS -SUITE 100 OKLAHOMA CITY* OK 73 DOCUMENT TYPE C15 S SHIPTO ITEM ACCOUNTNUMBER UNITSNUMBER DESCRIPTION BID NO LINEAMOUNT 01 441 020 STRT 8727 9150 TRANSYT 8 PHASE CONTROLLER 02 441 020 STRT 8727 8727 9150 S150 0.01 AND CABINET US 377/CARROLL AT COLLINS/77 5.798.00 03 04 441 100 020 020 STRT 0012 8336 0.01 SHOP SPARE EMERGERCIES 59798.00 05 443 020 STRT 9101 9105 0.01 NOTTINGHAM AT US 380 5*798.00 06 100 020 0042 8502 MCKINNEY AT MOCKINGBIRD 4-165.00 07 225 006 000 9101 SAME AS ABOVE 29000.00 08 100 020 0012 SS02 0.01 LINDSEY AT HWY 377 5,798.00 09 410 020 HWOP 0001 9150 TRANSYT 8 PHASE CONTROLLER 10 410 020 HWOP 0001 9150 CONTROLLER AND CABINET 11 410 020 HWOP 0001 9150 0,02 TEASLEY LN a135E DIAMOND 16#456#00 12 410 020 HWOP 0001 9150 0.01 I35E AT AVE 0 INTERCHARGE 13 410 020 HWOP 0001 9150 CONTROLLER 5-798a00 14 410 020 HWOP 0001 9150 0.01 US 377 AT ACME ST. The City of Denton, TeKae Is tax exempt -House Bill No 20 Reference P 0 Number on all BIL, Shipments and Invoices Shipments are F 0 B City of Denton, or as Indicated Sand Invoices TO City of Denton, Accounts Payable 215 E. McKinney St, Denton, TX 76201 (or as Indicated on Purchase Order) TOTAL FOR P.Oe 54,543.00 By Direct Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817/558-8311 D/FW Metro 267-0042 The City of Denton is an equal opportunity employer 01 ubi14y2 18 93 FROM TRAF ENG & CONTROLS TO 18173824692 I P 01 TRAFFIC ENGINEERING & CONTROLS, INC P 0 Box 7393 HUWBVILLE TX 77342 7393 409/291 31 10 FAX 409,295 2252 DATE 01/05/92 TO Ity of Denton Tiafflo & Transportation Dept SUBJECT Attn Jerry Clark Special Quote rAX 817-382-4692 attention Ms DDenPurcise Harp l poo (6)1880EL Closest Loop 8 phase complete o+/all plugaales and 12EL onitor LCD at original contract price of $5798 00 ea PURCHASE at tnis PPICE (3) 1880EL Closed Loop 8 Phase (Diamond) complete as above $64 6 00ea This quote is at special pricing and the factory has informed us jill be be Issued forrtheenextt121ll be to 24 months in a qu to This new quote will be issued later this week . Abo1,e quotation Good for 30 Days or 02/05/92 Kevin B zBo me 800-395 8723 TOTAL P 0 that