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Home My WebLink About1990-183ORDINANCE NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID- ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equip- ment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NUMBER NUMBER VENDOR AMOUNT 1154 IA & IIA F.J. Business Forms $20,070.00 1166 1-20 Wesco See Exhibit A 1166 21-32 Wesco See Exhibit B 1166 33-37 Temple Inc. See Exhibit C 1172 All Case Power and Equipment $70,302.00 SECTION II. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION III. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related bid documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bids the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of X., 1990. CASTLEBERRY, ATTEST: JENNIFER WALTERS, CITY SECRETARY BY* APPR ED AS 4TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: U Z-Cs/i"t 4 Page 2 DATE: November 20, 1990 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1154-BROCHURES FOR PARKS & RECREATION RECOMMENDATION: Council approve award of Bid #1154 to the -------------- lowest bidder, F.J. Business Forms, at a cost of $286.71m for a 48 page brochure to be produced twice per year. The estimated annual cost of $20,070.00 is based on 35,000 brochures per publication. SUMMARY: This bid is for the printing, advertising within, and distribution of brochures for the Parks and Recreation Department. BACKGROUND: Tabulation Sheet. PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Parks & Recreation --------------------------------------- Department and citizens of Denton. FISCAL IMPACT: This is a budgeted item in the 190-91 fiscal year budget. Respec lly submitted: 011 Wj0&e4 -------------------------- Lloy V. Harrell City Manager Prepared by: ame: Melanie A. Harden Title: Buyer Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent TS/jh 081.DOC O� (.n -I-- w H N H 1 HI O z th >>>> H ',D ID N H H I rt i ro > H 1 (DI t� ty ----------------------I— I — I a a U r cn w I td m ��WCn z�CnCn M a� a� i o z H y a ro H 9(�, ro r H r H HI I rt 0 a rzx z rz rz zl tI o x yr H..yr�tH a (D OI (DI o• a z N N oN t-iz H zoo z NI m Kd xc�rox zic� rh HcnroH of rt w H a y zayza NI nl w H C] H y M H �A �2t pd l H• 1 N In x o ro tz 0 w x I •d I w ro r z z O adrzj �41 rtl 0 o P,J-1-r- NI H•1 x z 00000000 oo00 91 01 H r drobro roKs uv 1� r.1 rr �I al ro r� ro b ci ro n0 ci v •d Fc 00 00 0 0 I I o y t7 t2i ro 10 err ro I I o ad O a rob rob I I ty t7 I I I I I I — — — — — — — — — — — — — — — — — — — — — — — I I — — I I — — — — ro — to to �vr v> -cn -cn -Co -Co -Co to to yr I I I I 4 W w W w w W W W N N N N I CI �O to 10 �o co Go 00 00 00 00 V V 1 (D I h] � co co 0000 �A1PF 0� W W 1 OI O td w 00 00 W 0o V V V V V V O O O I cn (n In In In O O O O H H 00 00 1 fi 1 W H ��pp pppp �p pp I I z I I w 1 i I I � I I I I ti I a I I r I cl r c z zzzz zzzz zz zz I 0I zcn I al c� td W td t:d W td bd W td td td W td I o I O I nl ro I I ro I i � I I to — — — — — — — — — — — — — — — — — — — — — I I — — I I — — — H — I I I I — — ro — I I H rn to to to vs v> to rn rn yr to �vr I I ro G� ON ON G� Cn In In In N N N N C H HHH �o �o ko ko �o �o v V I (ol ro F4 rnrna rn w w w w HH 00 I 0I 5d to I a l H cn oOoO o000 00 00 I of z 0000 0000 00 00 I rl H I i z I I I I I c0 — — — — — — — — — — — — — — — — — — — — — — — I — — I — — — — � — I 0 I I 0 I I x z zzzz zzzz zz zz I 0I 0td al x G td td td w w W td bd W td td w bd 1 o I cn z I I � I cn ------------------------------ I I I I � EXHIBIT A dID H DID NAME OPEN DATE ACCOUNT +t 1166 ELECTRIC METERS CURRENT TRANSFORMERS, METER SOCKETS 11-8-90 ITEM DESCRIPTION METERS 1151.50 / 43.20 1 1151.50 / 136.001 1134.00 / 29.50 1 1134.00 / 136.501 1208.00 1 158.001 1330.00 / 245.001 1370.00 ! 288.00; 1335.00 / 265A91 1375.00 / 278.001 1375.90 / 295.091 1415.00 1 311.00: 1415.00 1 311.001 1411.00 / 320.001 1419.00 / 325.001 1440.00 / 322,001 1439.03 1 322.001 1424.00 / 337,001 1310.00 / 145.00: :390.00 i 316.001 1134.00 / 37.00 1 EXHIBIT B AID u DID BANE OPEN DATE ACCOUNT I 1 DTY 1 241 25' 261 271 201 , 291 , , 31' ' 321 1166 ELECTRIC METERS CURRENT TRANSFORMERS, METER SOCKETS 11-U-90 ---------------- ITEM DESCRIPTION TRANSFORMERS WESCU , , , ---------------- VENDOR I , 27.95 1' 27.95 1 35.00 1 35.00 5100 52.05 5LOO 52.01) 1 52.00 1 52,UO 1 59.00 1 57.99 1. DATE:November 20, 1990 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1166-ELECTRIC METERS, CURRENT TRANSFORMERS AND METER SOCKETS RECOMMENDATION: We recommend this bid be awarded to the -------------- lowest bidder meeting specification as listed below: Electric Meters Items 1 - 20 Wesco Current Transformers Item 21 - 32 Wesco Meter Sockets Item 33 - 37 Temple Inc. SUMMARY: This bid is for the annual contract to supply Electric meters, current transformers and electric meters sockets to the Electric Metering Department. The quantities will vary however, estimated expenditure is $154.000.00. Material will be purchased on an as needed basis. BACKGROUND: Tabulation Sheet. PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Electric Metering ---------------------------------------- Division, Utility Department. FISCAL IMPACT: 1990-91 budget funds for improvements to the Electric Distribution System. Res full s itte ------------ ------ Lloyd V. Harrell City Manager Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent TS/jh 085.DOC PAGE 1 of 2 81D k BID NAME OPEN DATE ACCOUNT # 6 1 RTY 21 3' I 41 51 61 11 8' I 91 101 111 121 131 14 151 161 171 lei 191 201 211 221 23I 241 251 261 271 281 291 I J I 31' I 321 331 341 35' 361 37' 1166 1 ; ELECTRIC METERS CURREN" 1 TRANSFORMERS, METER 1 SOCKETS 1 I1-8-90 1 ; I , I I ------------------------ --- ITEM DESCRIPTION 1 ------------------------'--- METERS I I I 1 1 I I I I I 1 I I I 1 1 1 1 I 1 1 TRANSFORMER 1 1 1 I 1 1 1 1 ; 1 1 1 METER 1 1 1 I 1 I I I I CUMMINS 1 WESCO !WATSON ELECTRICIPRIESTER SUPPLY; I I I I , , I ----------- VENDOR , ------------------------------ 1 VENDOR 1 VENDOR I , --------------- 1 VENDOR ; N/8 :151.50 1 43,20 1 NIB :267.98 1 45,15 1 NIB 1151.50 1 136,001 NIB :267.98 / 173.061 NIB 1134.09 1 29.50 1 NIB 1267.67 1 41.84 1 NIB 1134.00 1 136.501 NIB :264.67 1 169,751 NIB 1200.00 1 158.00: NIB 1287.23 1 192.311 NIB :330.00 1 1.45.001 NIB 1404.92 1319.561 NIB 1370.00 1 288.001 NIB 1450.42 / 365.111 NIB 1335.00 1 265.001 NIB 1425.56 1 331.641 NIB :375.00 1 278,001 NIB :404.92 / 319.561 NIB :375.00 / 295.001 NIB :465.43 / 380,071 NIB 1415.00 / 311.021 NIB :445.74 1 350.821 NIB 1415.00 1 311.001 NIB 1445.72 / 350,821 NIB 1411.00 / 320.001 NIB ;525.73 1 430.811 NIB 1419.00 1 325.001 NIB :525.72 1 430.811 NIB :449.09 / 322,001 NIB 1412.72 1 317,801 NIB :439.00 1 322.091 NIB 1412.72 1 317.801 NIB ;424.00 / 337.001 NIB ;448.89 / 153.971 NID 1318.00 1 145,091 NIB 1301.53 / 78.70 1 NIB 1396.90 1 316.001 NIB 1441.10 1 355.741 NIB :134.00 139.00 ; NIB 1 NIB 1 46.44 1 NIB 21.95 - 1 27.7E 1 34.45 1 NIB I 27.95 1 28.89 1 34.45 1 NIB 1 35.00 1 32.22 I 40.90 1 NIB 1 35.00 1 34.44 1 40.70 ; NIB 1 52.00 1 57.72 1 NIB 1 NIB 1 52.00 1 57.72 I 62.65 1 NIB I 52.00 1 57.72 1 62.65 1 NIB 1 52.00 1 57.72 1 62.65 ; NIB 1 52.09 ; 57.72 1 62.65 1 NIB 1 52.00 1 57.72 1 62.65 I NIB 1 59.00 1 57.72 1 62.65 1 NIB 1 57.00 ; 59.44 1 66.55 I 66.80 1 76.60 1 74.09 ; 77.85 ; 74.20 1 19.25 1 18.61 I 70.35 1 126.00 1 25.50 1 24.44 1 134.00 ; 203.00 ; 36.06 I 35.00 1 225,00 1 NIB 1 220.00 1 215.56 1 2BO.00 1 TEMPLE, INC VENDOR 190.00 272.00 174.00 239.05 NIB NIB 326.00 326.90 NIB 326.00 NIB NIB 380.00 326.00 348.00 348.00 348.00 NIB NIB NIB 43.00 43.00 42.50 42.50 50.00 59.00 58.00 58.00 50.00 50.00 58.00 58.00 59.00 66.00 99.80 161.00 211.00 PAGE 2 of 2 PID # 1166 BID NAME ELECTRIC METERS CURRENT TRANSFORMERS, METER SOCKETS OPEN DATE 11-8-90 ACCOUNT # ------------ # 1 OTY 1 -- ----- --- 1 ' 2' 3 41 5' ' 6' 71 1 8' 9' 10' 12; 1 13; 141 151 1 171 18: 19' 20; 1 21; 1 01 231 1 24' 251 I 26; 1 271 28; 291 1 301 1 31' ' 32: 74' 3J,5, , 36' %7' POLELINE ELECTRIC ITEM DESCRIPTION 1 VENDOR --------------------- ---------- METERS TRANSFORMER METER NIB NIB NIB NIB NIB NIB NIB NIB NIB NIB NIB NIB NIB NIB NIB NIB NIB NIB NIB NIB 27.50 28.50 32.00 34.00 56.50 56,50 56.5E 56.50 56.50 56.50 56.5E 59.00 67.50 19.25 NIB NIB NIB ODOM k CO. ; NELSON ELECTRIC; PRIESTER 1 *(ALT.) ------------'---- VENDOR ------------- --------------- 1 VENDOR ' ---------------'----------- VENDOR NIB 1241.1E 1 40.60 1 NIB NIB 1241.1E 1 155.751 NIB NIB 1238.50 1 31.75 1 NIB NIB 1238.20 1 152.751 NIB NIB 1258.50 1 173,001 NIB NIB 1364.40 1 281.601 NIB NIB 1405.40 1 128.551 NIB NIB 1383.90 1 298.451 NIB NIB 1364.40 1 287.601 NIB NIB 1414.85 1 342.091 NIB NIB :401.10 1 315,701 NIB NIB :401.10 1 315.701 NIB NIB 1473.15 1 387,701 NIB NIB 1473.15 1 3B7.701 NIB NIB 1371.40 1 286.001 NIB NIB 1371.40 1266.001 NIB NIB 1404.00 1 318,501 NIB NIB :271..35 1 70.8E 1 NIB NIB 1376.75 1 .320,10: NIB NIB 1 NIB 1 43.55 1 NIB 37.75 1 31.00 1 42.50 39.36 1 31.00 1 43.50 80.80 1 36.75 1 63.92 80.90 1 36.75 1 63.92 NIB 1 NIB ; 56.00 NIB 1 56.30 1 56.00 NIB 1 56.3E 1 56.00 NIB 1 56.30 ; 56.00 NIB 1 56.30 1 56.00 NIB 1 56.=0 1 56.00 NIB 1 56.30 1 62.00 NIB 1 56.30 1 62.00 NIB 1 76.1E 1 NIB NIB 1 10.90 1 NIB NIB 1 24.80 1 NIB NIB 1 35.00 1 NIB NIB 1 219.00 1 NIB DATE:November 20, 1990 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1172-VIBRATING ROLLER RECOMMENDATION: We recommend this bid be awarded to the -------------- lowest responsible bidder meeting specification, Case Power and Equipment in the amount of $67.910.00. We also recommend the purchase of additional 5 year/5000 hour warranty for an additional $2,392.00. Total bid award is $70,302.00. SUMMARY: This bid is for the purchase of a vibrating pad foot roller to be utilized in street maintenance and construction. The use of this machine will allow us to prepare a better road base when doing maintenance, reconstruction or new construction of city streets. BACKGROUND: Tabulation Sheet. PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Street Construction --------------------------------------- Division, Public Works Department and Motorpool. FISCAL IMPACT: Funds for the purchase of this machine will come from Certificate of Obligation funds sold for vehic' acquisition and interest accumulated on the Certificate Obligation funds. $64,840.01 Certificate of Obligation Funds _$5,461.99 Interest Accumulated $70,307.00 Total Purchase Price Respec lllyy submi ted: --------------------------- Lloy V. Harrell City Manager Approved: Name: Tom D. Shaw, C.P.M. 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