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Home My WebLink About1990-0993651L-1/3689 NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equip- ment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in bids for materials, equipment, supplies, or "Bid Proposals" on file in the Office of Agent filed according to the bid number hereby accepted and approved as being the for such items: the following numbered services, shown in the the City's Purchasing assigned thereto, are lowest responsible bids BID ITEM NUMBER NO. VENDOR AMOUNT 1120 1 Wesco $ 1,526.00 each 1120 2 Poleline #1 $ 989.00 each 1120 3 Wesco $ 1,448.00 each 1120 4 Wesco $ 5.210.00 each SECTION II. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accor- dance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. SECTION III. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the accep- tance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related bid documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bids the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of , 1990. LL_&6L_ L BOB CASTLEBERRY, M OR ATTEST: JENNIFER WALTERS, CITY SECRETARY n I , BY APPROVED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY: PAGE TWO DATE: JULY 17, 1990 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID #1120 - PADMOUNT TRANSFORMERS RECOMMENDATION: We recommend this bid be awarded to the lowest evaluated bidder meeting specifications for each item: Item 1 Wesco $ 1,526.00 ea. Item 2 Poleline #1 $ 989.00 ea. Item 3 Wesco $ 1,448.00 ea. Item 4 Wesco $ 5,210.00 ea. SUMMARY: This bid is for the purchase of padmount transformers for use by the Electric Distribution Department. These bids were evaluated using load losses to determine the total life cycle cost for each size transformer. BACKGROUND: Tabulation Sheet, Memorandum from Glenn Fisher. PROGRAMS, DEPARTMENT OR GROUPS AFFECTED: Budgeted funds for Electric Distribution. FISCAL IMPACT: Account #611-008-0252-9222 Respec 111/y submitted: Z LloytVV. Harrell City Manager Prepared by: Name: Denise Manning Title: Senior Buyer Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 033.DOC -Ja �.J IJ �-• I 1 yla 1 1 yn CY CI 'O ¢r !`[I 13J G V I4e4m —i ISb —a r_n-a QI u'I —a [n I MP rn { VY S' Lf} :]y V} x> I »-I1 •�J C: Imo] rJ' 110 U Iti G FJ 1 � 1 M VYI m ya 6d i r-• 1 T Ty Sn 'S.• Sn i ti l i S'! =s i CY m C =i � :x .-a 1 I i 1 CJY ry• 1 i I 1 C I iir i.'ry iar I 6- I L7 .d] r n 1 f[t 1 G aYY i!e 1 :Z I :X VY IS] Pay 4sd 19 1 I cri 1 i m 1 I Tl 7 T! S• �: fJ1 1 i m C� IJl 1 m t rvM1 e[Y I Io I to MJ m cc} tel 1 O1 aN• r UI t 1 x. N ISI 1 .sb m � 4Y! ISb i 19 I 1 I wa -• 1-4 IsM 1 t I f i 1 i i •�! zI I$b 1 1 rI c: IXj 1 rn; m r x I GI — �! 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L•A aJ I 1 �} i i yC F.l Ui CM 45 I t tW XM w I I _I 1 I 1 1 I W Vr AdP� AyM 1 G 1 ITt CV vJ Lll i Rt I ?'I TC Y m C1 'J IS ••-•' aJ I IJ I Sy R' 6i :iJ Ca 1}- Cd 15i 1 SJt 1 Km I Z 1 m Rl 6i CSi 49 l9 C6) CM Cii 1 C4 1 1 I F.} C9 CA Cil Cil 1 1 - I 1 1 I 1 1 1 G I 1 1 m l 2 1 i C.i 1 i all m MEMORANDUM To: Tom Shaw From: Glenn Fisher Date: July 10, 1990 Subject: Bid # 1120, Padmount Transformers The Electric Utilities Department recommends the acceptance of the following items based on meeting specifications and future cost: Item 1: 1 - 75 KVA, 240/480 volt padmount Bidder: Wesco @ $1526.00 Item 2: 1 - 25 KVA, 240/480 volt padmount Bidder: Poleline (#1) @ $989.00 Item 3: 10 - 75 KVA, 240/120 volt padmounL Bidder: Wesco @ $1448.00 each Item 4: 3 - 300 KVA, 277/480 volt padmount Bidder: Wesco @ $5210.00 each Attached is the future cost evaluation of each item. cc: Bob Nelson, Executive Director of Utilities 11z0.eva Evaluation for Bid It 1120, July 3, 1990 1-75 KVA 240/480 volt, 1-25 KVA 240/480 volt, 10-75KVA 240/120 volt and 3-300 KVA 277/480 volt padmount tranformers Future cost formula used for the evaluation is: Total Future Cost=(Unit Cost*7.04)+[No Load Loss+(Total Load Loss -No Load Loss)*Load F'actor]+14.54 where Load Factor=0.5 for 167 KVA and smaller =0.38 for all others 14+/+++++++++4+i++++i+++++++++1i++++++++++++++++++++++++++i++++++++++++++I++++11+++11+++++++I11f+++1+++i++ Evaluation for 75 KVA, 240/480 volt padmount Unit No Load winding Total Total Future Delivery Impedance Vendor Manufacturer Cost. Losses Losses Load Loss cost Time (Wks) I ------------------------------------------------- Priester Cooper (RTE) $1,639.00 247 --------------------------------------------------- 948 1195 $22,021.90 12 2.05 Odom #1 $1,510.00 155 690 845 $17,900.40 16-18 1.7 Odom #2 $1,848.00 188 573 761 $19,909.15 1.3 Van Tran Aantran $2,117.00 130 430 560 $19,919.98 14 2.7 Cummins United $1,511.00 155 690 845 $17,907.44 11-16 1.7 PoleLrne al Ermco $1,.835.00 188 573 761 $19,617.63 14-16 1.3 Poleline *2 No Bid 14-16 3.1 wesco ABB $1,526.00 120 660 780 $17,280.04 19-21 1.96 Temple 41 Cooper $l'(>65.00 247 948 1195 $22,204.94 2.05 Tempe t2 CE $1,805.00 172 514 686 $18,944.86 2.21 Temple s3 Magnetic. $1,970.00 223 88S 1111 $23,566.98 1.9 Colt Ind No Bia Evaluation for 25 EVA, 240/480 volt padmount Unit No Load Winding Total Total Future Uelivery Impedance Vendor !lanufacturer Cost Losses Losses Load Loss cost Time (Wks) % ------------------------------------------------------------------------------------------------------- Priester Cooper (RTE) $1,021.00 79 492 571 $11,913.34 12 2.43 Odom 41 $956.00 56 344 400 $10,045.36 8-11 2.7 Odom 42 $993.00 '74 272 346 $10,044.12 8-10 1.5 Van Tran vantran $1,374.00 70 160 230 $11,853,96 13 1.9 Cummins United $954.00 56 344 400 $10,031.28 8-13 2.7 pole(ine tl Frmco $989.00 74 272 346 $70,G15.96 5-14 1.5 Poleline 42 No Bid Wesco ABB $1,418.00 51 262 313 $12,629.00 1) 1.o6 '1'emn,e 41 Cooper S1,037.00 79 492 571 $12,025.91, 7-19 2.43 Temple t2 GE $1,100.00 74 263 337 $11,154.37 19 2.02 Temple t3 'Magnetic $1,040.00 83 499 582 $12,156.15 is 3 Colt Ind No B I d Evaluation for 75 KVA, 240/120 volt padmount Unit No Load Winding Total Total Future Uelivery Impedance Vendor Manufacturer Cost Losses Losses Load Loss Cost Time (Wks) % ------ -------------------------------------------------------------------------------------------------- Pr.ieo-ter Cooper (RTE) $1,313.00 233 988 1221 S19,814.10 12 2.15 Odom #1 611,463.00 155 690 845 917,569.52 8-14 1., Odom #2 $1,814.00 146 696 842 $19,953.32 6-10 1.6 Van Tran Vantran $2,112.00 130 430 560 $19,884.78 13 2.6 Cummins United $1,476.00 155 690 845 $17,661.04 8-13 1.7 Poleline 11 Ermco $1,804.00 146 696 842 $19,882.92 8-14 1.6 Poleline 42 Kuhlman $1,445.00 132 747 S79 $17,522.77 10-12 2 Wesco AHR $1,448.00 149 552 701 $16,373.42 15 1.59 Temple #1 Cooper $1,334.00 233 988 1221 $19,961.94 7-19 2.15 Temple 42 GE $1,530.00 128 758 886 $18,142.98 19 3,14 Temple #3 Magnetic $1,950.00 255 830 1085 $23,469.80 18 1.5 Colt Ind C'M $1,403.00 147 613 760 s16,471.01 13 i.9 Evaluation for 300 KVA, 277/480 volt padmount Unit No Load Winding Total Total Future Delivery Impedance Vendor Manufacturer Cost Losses Losses Load Loss Cost Time (Wks) % ----------------------------------------------------------------------------------------- Priester Cooper (RTE) $5,831.00 654 2024 2678 $61,742.40 - ------------ 12 3.33 Odom #1 $6,048.00 795 3165 3960 $71,624.48 8-14 4 Odom s2 No Bid Van Tran Vantran $7,126.00 640 1650 2290 $68,589.22 13 5 Cummins United $5,297.00 698 2338 3036 $60,357.72 8-13 3,.1 Pole Line 41 Pauwels $5,250.00 698 2338 3036 $60,026.44 8-14 3.1 Po1eline #2 No Bid Wesco ABB $5,210.00 546 2124 2670 $56,352.76 15 1.41 Temple at Cooper $5,923.00 654 2024 2678 $62,390.08 7-19 3.33 Temple t2 GE $5,760.00 547 2131 2678 $60,277.98 19 3.17 Temple 83 Magnet is $7,090.00 723 4441 5164 $84,963.43 18 2.3 Colt Ind No Bid