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HomeMy WebLinkAbout1988-1830923L AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, state law and ordinance require that certain con- tracts requiring an expenditure or payment by the City in an amount exceeding $10,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Council hereby determines that there s a pu is calamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health of the citizens of the city, or to provide for unforseen damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equipment, supplies or services, as described in the "Purchase Orders" attached hereto, are hereby approved PURCHASE ORDER NUMBER VENDOR AMOUNT 107041 Motorola Communications 34,909 93 107042 Motorola Communications 5,020 1 20 107043 Motorola Communications 15,879 20 107044 Motorola Communications 3,424 25 SECTION II That because of such emergency, the City Manager or designated employee is hereby authorized to purchase the materials, equipment, supplies or services as described in the attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids SECTION III That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the day of November, 1988 RAY S HENS MAYOR ATTEST I ` - ; ^ AFL C - APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY PAGE TWO DATE NOVEMBER 15, 1988 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT REQUEST FOR PURCHASE NO 'S 107041, 107042, 107043, AND 107044 TO MOTOROLA COMMUNICATIONS RECOMMENDATION We recommend the above referenced Purchase Requests we approved in the total amount of $59,233 58, to Motorola Communications SUMMARY These requests are for the purchase of mobile radios required to complete the conversion of the Utility Department to the 800 MHz Radio System This expenditure is the final portion of the approved C I P for conversion of the Utility Department The Divisions affected are Utility Administration, Electric Production, Metering and Substations, and Electric Engineering The prices are based on an equipment price list submitted with the original proposal for the 800 MHz System BACKGROUND Request #107041-107044, Quotes from Motorola, Memo from E Tullos Dated October 25, 1988 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Utility Department FISCAL IMPACT 1988-89 Budget Funds Account #610-080-0252-92 Lloyd rrell City Manager 'P area by r\ Name TOM D 8HAW Title ASSISTANT PURCHASING AGENT Approved 1sr- afi N J MARSHALL itle PURCHASING AGENT 71 p �J CITY OF DENTON LEGAL DEPT 1 fig e i IH� l f l I I I' I k9, AINo M omisvluand 804 SVJVV 03N33VDS vx + ( li u_ �gaX� Six�E 3 iSY t £ AV t wl + j�t'`� s A 1 I I I I I I I I IF9I AINO 35A OMSVH38nd SOA SV3MV 03N33V,7S , J } ,t f h t r t Y f Y S1 I rls IW h is Q O O Z 4© u FA 0 A W N O N 0 w ��t tic t1 M F1 � � 1 1 I v p X I r,�Y j t r ri Y S r ty� R 5{ e A d * - tj kNO t �t Te'; 1J a� y,te }jjN2xiSu1,4 t r it xa'>§,.A ✓R +ncky;Y ff R F`i Rtr ` rj i y ki k t y S t i sa.} k" sl5 e 3h i �-" t F$ s { Y e as + a pt �� � §;g,^..9 t a 4 Y kA �f a Pt �•;t fi "m t3 r e$ I y> 3 Y O 1 , X. kx�+ w� o \ ` nn a in a w r� ru g w— Awo is 1 ONISVH7Und HOA SV33V 03N337J7S qj C C • nr > << (L y N NJ �S � r t 4 t x Typi�' �i 1 h' a tiff t t y ft < x Ft ct 'N {g � '{ $t � � i'f4 1➢ � �e'il`yjlp h > Alt , 't W t Qf1% 1% AiNo asn o,n wwana aoi sviav a3m3aaots OW070ROLA Communkations and Electronks Inc ,,� �C`,O,�ST AND EQUIPMENT REQUIREMENTS �p& PREPARED FORT -rdt-1 c/6 AP �' /b 7a'�l q ,8 7-er c ST�rer y /Jeep tort T-X 7 - ao 1 /! ,O, Don/ 4^uz' /,D-a�-�� TArl% IF 1-- �( Vswr. ri117AJ . i i WE Z- In MITT EXTENDED TOTAL �e-.- SALESIUSE TAX ■■i� •'l r �,� F I •'n �i EFF5/1/87 8TIC2C CUSTOMER COPY AM40710R40LA Comrraun/cat/ons and Bfectronics /nc M 1301 E ALGONQUIN ROAD SCHAUMBURG ILL 60196 � COST AND EQUIPMENT REQUIREMENTS PREPARED FORT - /(1��� 7-dh U -ft 7ain 7-7/p.+z4 QTY DESCRIPTION UNIT PRICE EXTENDED PRICES W -- 7 SC' n/ / GN e �r as S�afJ� EXTENDED TOTAL INSTALLATION AND MAINTENANCE REMARKS EXTENDED TOTAL SA LESUSE TAX P� TERMS Ncr- PRICES QUOTED ARE F O B CHICAGO ILL QUOT T ON JOOD FOR DAYS (J DELIVERY SHIPMENT FROM CH ICA GO IN APPRO DA VS FROM RECEIPT OF ORDER TOTAL �yl QUOTATION PREPARED BVI JmAkmACCEPTED DATE 6- -81/y BY DATE STIC YB CUSTOMER COPY OMOTOROLA Communications and Electronics Inc COST AND EQUIPMENT REQUIREMENTS PREPARED FORt 011- on Cl 1�yP9 i0 70 493 : era T //7 , X�7�10 A-tlll /Jon/ farvd � EFF5/1/87 STIC2C CUSTOMER COPY OMOTOROLA Communications and Electronics Inc COST AND EQUIPMENT REQUIREMENTS PREPARED FORT -DEN= -CITY of Req k 107044 901 — R TPxaR Rtrcaet Denton, Texas 76201 Attn Don Byrd 10-24-88 QTY DESCRIPTION UNIT PRICE I EXTENDED PRICES 2 D35MWA5GC5-K MaxTrac C-5 Model 1673 150 P3347 00 B772 scan gn cable 2 M21 Mt Aim 2 B221 Fact Alm 33 35 63 70 2 B113 Ign cable 6 82 13 65 EXTENDED TOTAL $3424 25 INSTALLATION AND MAINTENANCE REMARKS EXTENDED TOTAL $3424 25 SALES/USE TAX n/a TERMS Net Qin Days PRICES QUOTED ARE FIO S FACTORY QUOTATION GOOD FOR 30 DAYS DELIVERY SHIPMENT FROM FACTORY IN APPROX SO —DAYS FROM RECEIPT OF ORDER TOTAL $3424 25 QUOTATION PREPARED BY: James Ray Mantos DATEI ACCEPTED BY DATEI EFF5/1/67 STIC2C CUSTOMER COPY CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566 820( tk:n TO Bob Nelson, Executive Director of Utilities FROM Ernie Tullos, Director of Electric Utilities DATE October 25, 1988 SUBJECT 800 MHz Radio System In the 1988-89 Fiscal year, we are changing all the electric system to the 800 MHz frequency In the approved C I P, the following amounts were approved Project # 89-EP-6 - 20,000 89-ED-11 - 120,000 89-C-3 - 36,000 89-EM-2 - 20,000 Attached Department Requisitions 0251 15,879 20- 0252 0253 34,909 93 0250 8,444 45 The attached requisitions are for the Administration, Production, and Metering/Substation divisions and are all below the approved amounts The Distribution division purchase request was forwarded earlier in the amount of $107,335 30, which is below the original approved amount in the CIP The total amount of communication equipment is $166,568 58 There will be a few additional units purchased for new vehicles when their delivery is known It is recommended that the attached purchase requisitions #107041, 2, 3, and 4 to Motorola be approved EBT to 2EBT102588274 Attachments s I � 1 i 4 Y 1 I 4 i