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Home My WebLink About1988-1800923L NO a I( -1 O AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or payment by the City in an amount exceeding $10,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment or, where, in certain limited exceptions, state law does not require such contracts or purchases be put to competitive bids, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Council hereby determines that there Is —'a -public calamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health of the citizens of the city, or to provide for unforseen damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equipment, supplies or services, as described in the "Purchase Orders" attached hereto, are hereby approved PURCHASE ORDER NUMBER VENDOR AMOUNT 107012 Motorola Communications $107,335 30 108108 Bound to Stay Bound Books, Inc 11,200 19 87057 Booth & Newsom 14,393 28 SECTION II That because of such emergency, the City Manager or des gte employee is hereby authorized to purchase the na materials, equipment, supplies or services as described in the attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids SECTION III That this ordinance shall become effective imme ate y upon its passage and approval PASSED AND APPROVED this the 1st day of November, 1988 RAY S'' ENS, YOR ATTEST APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY PAGE TWO DATE NOVEMBER 1, 1988 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT REQUEST NUMBER 107012 - MOTOROLA COMMUNICATIONS RECOMMENDATION We recommend this Request in the amount of $107,335 30 be approved and a Purchase Order released to Motorola Communications SUMMARY This request is for the purchase of the mobile radios necessary to convert the Electric Distribution Department to 800 MHz system This expenditure is a portion of the approved C I P for conversion of the entire Utility Department The prices are based on an equipment price list submitted with the original proposal for the 800 MHz system BACKGROUND Request 107012, Motorola Quote of 10/14/88 PROGRAMS, DEPARTMENT OR GROUPS AFFECTED 800 MHz Communication System, Electric Distribution FISCAL IMPACT 1988/89 Budget Funds, Account #610-080-0252-9227 4Respe fully submitted Ha L1 d V e City Manager Prepared awe fi7 J Marshall Title Purchasing Agent %p rove imp /J6hn-J Marshall itl Purchasing Agent RQ107012 doc ® ® MOTOROLA Communications and Elactraunics Inc �Y\ 1301 E ALGONQUIN ROAD SCHAUMBURG ILL 60196 COST AND EQUIPMENT REQUIREMENTS Denton City of PREPARED FOR: ' 901 Texas Street 10-14-88 Denton, Texas 76201 Amm gay r, 11 i r tions Division DESCRIPTION OTY UNIT PRICE EXTENDED PRICES H99ST STX Portable 075H DISPLAY Pad H288 15 Subfleets H Un >mited call private call alert omit emergency a eLL 193 142 n/ 20 60 1352 4 998 n/c 0 7 7 7 7 1 ------------ NLN 1011 Ra id Char ers NMN1004 mic 165. 175 0-0 00 175 0 3 NTN 4633 Rapid Chargers 40 D3 KKKA5G26-K MOSTAR MOBILE RADIO B306 15 Subfleets an 1880 185 3 00 00 80 75224 7400 152 00 00 00 40 B 26 Emergency omit -25 00 -1000 00 EXTENDED TOTAL INSTALLATION AND MAINTENANCE The City of Denton's Sho will install the above equipment within the Electr>c Distribution Fleet _. _ REMARKS EXTENDED TOTAL $ 107,335 30 _ SALES/USE TAX Standard net 30 DAYS - TERMS RILES QUOTED ARE F O B CHICAGO ILL QUOTATION GOOD FOR _.10--DAYS ]E LIVERY SHIPMENT FROM CHICAGO IN APPRO% 60 DAYS FROM RECEIPT OF ORDER TOTAL $ 107,335 30 QUOTATION PREPARED BY JAMES RAY MANPOS I ACCEPTED By FOLA C&E INC DATE DATE 10-14-88 � STIC 2B CUSTOMER COPY x � Liz? i t�1 g o P N P W N O N AINO 35n ONISVH.7lJn I HOA SV311V 03N337JDS CITY of DENTON, TEXAS PURCHASING DIVISION l 901 B TEXAS STREET / DENTON, TEXAS 76201 October 12, 1988 James Mantos Motorola Communications 3320 Belt Line Road Dallas, Texas 75234 Dear Jim The attached request has been submitted to our office for purchase We will need City Council approval to proceed I need a confirming quotation indicating price, model numbers and availability as soon as possible Please send this information to my attention Sincerely, Tom D Shaw, C P M Assistant Purchasing Agent TDS/Cj MANTOS DOC Attachment 0 8171566 8311 D/FW METRO 267 0042 j �J (rr „ S5 CITY& DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200 t TO Bob Nelson, Executive Director of Utilities FROM Ernie Tullos, Director of Electric Utilities DATE October 25, 1988 SU&IECf 800 MHz Radio System In the 1988-89 Fiscal year, we are changing all the electric system to the 800 MHz frequency In the approved C I P, the following amounts were approved Project N 89-EP-6 - 20,000 89-ED-11 - 120,000 89-C-3 - 36,000 89-EM-2 - 209000 Attached Department Requisitions 0251 15,879 20 0252 0253 34,909 93 0250 8,444 45 The attached requisitions are for the Administration, Production, and Metering/Substation divisions and are all below the approved amounts The Distribution division purchase request was forwarded earlier in the amount of $107,335 30, which is below the original approved amount in the CI P The total amount of communication equipment is $166,568 58 There will be a few additional units purchased for new vehicles when their delivery is known It is recommended that the attached purchase requisitions #107041, 2, 3, and 4 to Motorola be approved EBT to 2EBT102588274 Attachments i17{/ ✓ \ f CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (877) 566 8200 MEMORANDUM TO Ernie Tullos, Director of Electric Utilities FROM Don Byrd, Foreman, Substations and Communications DATE October 24, 1988 SUBJECT 800 MHz Radio - Electric Utilities The following requisitions are being submitted for approval which will allow all Electric Utility Departments to access the 800 MHz System 1 Electric Administration - $ 3,424 25 2 Electric Engineering - 5,020 20 3 Electric Production - 15,879 20 4 Electric Distribution - 107,335 30 5 Electric Metering/Substations - 34,909 93 Total $166,568 88 Respectfully, oe'055 Don Byrd, Foram Substations and Communications DB to 2RDW102488218 Attachments DATE NOVEMBER 1, 1988 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT REQUEST NUMBER 108108 BOUND TO STAY BOUND BOOKS, INC RECOMMENDATION We recommend this Request be approved in the amount of $11,200 19 to Bound to Stay Bound Books, Inc SUMMARY This Request is for the purchase of Books, Order Slips and Kits for the "Outreach Project" This Project is a service of the Denton Public Library and will be headquartered at the Martin Luther King, Jr Recreation Center BACKGROUND Request 108108 PROGRAMS, DEPARTMENT OR GROUPS AFFECTED Library FISCAL IMPACT 1988/89 Funds From Library Grant From Texas State Library Respec Jllyy submitted v Llo V Harrell City Manager Prepared by /me on J Marshall Title Purchasing Agent oved 2 ame John J Marshall Title Purchasing Agent rg108108 doe 5 LI N ' I I I I I I I I I I Fki A1N0 35f10NISiH.7Bfld 104 SV38V 03N338DS Fj Q 01 �n r A DATE NOVEMBER 1, 1988 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT PURCHASE ORDER 87057 TO BOOTH AND NEWSOM RECOMMENDATION We recommend this Purchase Order to Booth and Newsom be approved in the amount of $14,393 28 SUMMARY This Purchase Order is for legal services regarding nonconsumptive Water Rights Permit for Lake Lewisville and Ray Roberts Hydro Electric Project These professional services are not required to be a part of the bid process BACKGROUND Purchase Order 87057, Memo Dated October 19, 1988 PROGRAMS DEPARTMENT OR GROUPS AFFECTED Utility Administration FISCAL IMPACT 1988/89 Budget Funds Account #620-081-0450-8502 4despeu Harrell City Manager Prepared by Slr NN ~Marshall itle Purchasing Agent Ap roved: m s hn�a� itle Purchasing Agent po87057 doc CITY& DENTON, TEXAS MUNICIPAL BUILDING / DENTON TEXAS 76201 / TELEPHONE (817) 566 8200 MEMORANDUM TO John Marshall, Purchasing Agent FROM R E Nelson, Executive Director of Utilities DATE October 19, 1988 RE Legal Services for the Lewisville Hydroelectric Project PO #87057 In March 1988, Debra Drayovitch and I requested Frank Booth, of the legal firm Booth & Newsom, to research the Law regarding the necessity to secure a non -consumptive water right for Denton's proposed Lewisville Hydroelectric Project The legal fee of 89,393 28 is Frank Booth's fee for that research and subsequent opinion This fee is a 1988 expense As a result of recent negotiations with the City of Dallas, Denton has agreed to secure this non -consumptive water rights legal fees and filing fees for securing this permit The purchase order request of 15,000 is for payment of such legal fees This is a 1989 expense Time is of the utmost essence in this matter Please expedite as much as possible If you need further information, please call Debra ,� rtj,4� v E Nelso , Lxecutive Director Department of Utilities PM9 6078U 28 w '' 901-B TEXAS STREET P O NUMBER 87057 VENDOR 630TH 6 NFWSOM 300 SAN JACINTO BUILDING 9TH AND SAN JACINTO AUSTIN* TX 78701-2554 CITY OF DENTONr TEXAS PURCHASE ORDER DENTON,TX76201 DITj%EVD?l NO cis DOCUMENT 80050000 UTILITY A CONFICMQ�10N CONFIRMATION ONLYNOT ATION 19 REVISED #*kN-1T-• TJT Pt1Pr14ASr ORDER SU�FRSEDES P O W A7057 SENT 10-05-88 ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BID NO LINEAMOU OI 6?0 081 0490 8502 1 96120 LEGAL SFRVICFS REGARDING 5,000.0C 02 620 081 0450 8502 NONrONSUMPTIVF WATFR RIGHTS 03 620 081 0490 8502 PERMIT FOR LAKE LEWISVILLE 6 04 620 091 0450 8502 RAY ROBERTS HYDRO ELECTRIC 05 620 081 0450 8502 1 96120 PROFESSIONAL SERVICFS 9.399.2A 06 6?0 031 0450 8502 RFNDFRED THRU APRIL 30.19BR D7 620 081 D450 8502 REGARDING WATER RIGHTS The City of Denton, Texas Is tax exempt -House Bill No 20 TOTAL FOR P.1. 14.393.28 Reference P O Number on all S/L, Shipments and Invoices Shipments are F O B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 7e201 (or as Indicated on Purchase Order) By Direct Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Aest Purchasing Agent 817/5ee-8311 DIFW Metro 267-0042 The City of Denton Is an equal opportunity employer