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HomeMy WebLinkAbout1988-0050923L AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or payment by the City in an amount exceeding $10,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment or, where, in certain limited exceptions, state law does not require such contracts or purchases be put to competitive bids, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Council hereby determines that there is a public calamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health of the citizens of the city, or to provide for unforseen damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equipment, supplies or services, as described in the "Purchase Orders" attached hereto, are hereby approved PURCHASE AMOUNT ORDER NUMBER VENDOR 82017 General Electric Co 20,561 00 82393 Tarrant Systems, Inc 12,090 42 82501 Xerox Corporation 131,540 95 SECTION II That because of such emergency, the City Manager or designated employee is hereby authorized to purchase the materials, equipment, supplies or services as described in the attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids SECTION III That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the 5th day of January, 1988 RAY SqE"ENSl MAYOR ATTEST JE IFE ALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY PAGE TWO DATE January 5, 1988 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT EMERGENCY PURCHASE ORDER 82017 GENERAL ELECTRIC CO RECOM'FNDATION We recommend this Emegency Purchase Order to General Electric Cc n of amount of $20,561 00 be approved SUMMARY This Emergency Purchase Order is for technical service to overhaul turbine generator #4 in the Electric Production Plant MCKGROUNP Memorandum Purchase Order PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Production FISCAL IMPACT Budgeted Account #610-080-0251-8339 Respec Ilyy/submitted v LloyK V Harrell City Manager Prepared by Name Denise Manning Title Buyer Approved !L t G�IZIC�E' 8me Jo n J Marshall Title Purchasing Agent 801-B TEXAS STREET CITY &F DENTGiq, TEXAS rPIIRCHASE ORDER DENTON TX76201 P O NUMBER 82017 10 COS DOCUMENT VEN��R ELECTRIC TP%ODUCTION GFN_ AL ELECTRIC COMPANY l( K'o 0101 STEMMONS FREEWAY ��I��� �(Jti ��Id a CONFIRMATION ONLY P.D. BOX 225821 DO NOT DUPLICATF 1+ALLtS9 TX 75222-5821 R i,'- V L) L. TY§ arc#tiT" TMIS PURCHASE ORDER SUPERSEDES P.0-0 82017_ SENT 11-20-87 ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BID NO LINEAMOUN 01 610 080 0251 8339 29 DAYS FEES FOR A TECHNICAL 02 610 080 0251 8339 SERVICE MAN TO CONTINUE THE 03 610 080 0251 8339 OVERHAUL ON 04TURBINE ORIGINAL 04 610 080 0251 8339 PO WAS 80410 09 610 080 0251 8339 29 DAYS TRAVEL 06 610 080 0251 8339 29 DAYS MEALS 199488.04 725.01 348.01 The City of Denton, Texas Is tax exempt -House Bill No 20 101AL FUR P.O. 20.561 .0 Reference P C Number on all BIL, Shipments and Invoices Shlpmantt, are F C B City of Denton, or as Indicated By . �— Bond Invoices TO City of Denton, Accounts Payable 218 E McKinney St, Denton, TX 76201 (or as Indicated on Purchase Order) Direct Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Aset Purchasing Agent 817I88e-8311 DIFW Metro 267-0042 The City of Denton is an equal opportunity employer CITY Of DENTON, TEXAS ELECTRIC PRODUCTION DIVISION 1701 SPENCER ROAD DENTON TEXAS 76205 TELEPHONE (817) 566-8258 M E M O R A N D U M TO Mr John Marshall, Purchasing Agent FROM Jerry Crisp Acting Maintenance Supervisor DATE November 13, 1987 SUBJECT Continued overhaul of Unit #4 This purchase order is to continue the overhaul of Unit #4 turbine with a General Electric Technician to supervise the job Due to the problems found in this unit, it will it will take more time to complete the ,job than originally planned Je/ ty Cr3(sp Ac ing Maintenance Supervisor JC/sd DATE January 5, 1988 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT EMERGENCY PURCHASE ORDER #82393 TARRANT SYSTEMS, INC RECOMIENDATION We recommend this purchase order be approved for payment to Tarrant Systems, Inc in the amount of $12,090 42 SUMMARY It seems that this piece of equipment had problems and was not taken to our Vehicle Maintenance Department for repairs Instead the dealer, Tarrant Systems was contacted by Jim Corbin to come and pick up and repair the equipment in October There was never a Purchase ORder issued to cover this repair by Mr Corbin or by Vehicle Maintenance, therefore the old invoice Mr Jarvis recently requested a purchase order for the emergency repairs The repairs are over the $10,000 00 limit, therefore the request for belated approval BACKGROUND Purchase Or der Invoice PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Vehicle Maintenance, Street Department and the use of the equipment FISCAL IMPACT There is no additional impact on the General Fund Respectfully submitted Lloyds% Harrell City Manager Prepared by John J Marshall,`C P M / Title Purchasing Agent Approved //Name / Purchasing Agent, C P M Tltle, Purchasing Agent 001-S TEXAS STREET P 0 NUMBER 8.2393 VENDOR TAI4RANT SYSTEMS INC. OUX 5370 rT. WORTH, TEXAS 76108 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON,TX76201 DATJ1131�1�55�0 S14 DOCUMENT TAR53000 ggHH CITY UFI DT9NTON EOUIPMCNT SERVICES 804 TEXAS STREET DENTON, TX 76201 TY ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BID NO LINEAMOU 01 710 025 0580 8710 02 710 025 0580 8710 03 710 025 0580 8710 04 710 025 0580 8710 REBUILD VACUUM/SUCTION.WATER SPRAY SYSTEM 2890 REPAIR INJECTOR PUMP MTG STUD ENGINE REPAIRS 12890 40580.S 688.4 6.821.1 The City of Denton, Texas Is tax exempt -House BIII No 20 TOTAL FOR P.O. 12 ,090.4 Referenco P O Number on all BIL, Shipments and Invoices Shipmeiiti ire 0 B CltyofDenton, ores Indicated Send Invoices TO City of Denton, Accounts Payable 215 S McKinney St, Denton, TX 78201 (or as Indicated on Purchase Order) Direct Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817I566-8311 DIFW Metro 287-0042 The City of Denton Is an equal opportunity employer z o a r 1 \ N x D • N \ m m m V r M D rnn r X D M m r m 1-1 co" f7 SA N N N Z m N x Z r x < M CNN-1 mZZ�S� 3t'�DDApMpMM 3 W1 "r�1-431M>Wml-m HO mr3 r.OWMW<MyOa pO 0� \ n \MlJ72ZNra 14 m L Nr ZZ'9MZ Mz n-lCNO .4 tm�fmnSC�MZpC1C�Owrr-'tr"30 _ O O�-.r -04 n m �+a Z aCZZN3 < CO r� y `� OH2M1po.Arr".rMnmc-cmminM<fr�ED -I-]CH \ X v W �T 8"wyZ��D�t�" m.4mM-1mf% �rN1An'9nm1 zr-q mN< MOM�+rT+tf70N '^ m 0 3MOM BCD Sa'n NNMM• MCC UUUf omrbvpms- pw r c -1aA0• a�'iMz<mMacca�cyy°r°<(m110-�"'<�`O MM">W3--i > N 0 C InO�NdZalSnCSfOnOt<17�0 o Nf7gM< H -3C X a- I i M < i -i III Ozm a X-; O i I i a M • -I ik,` w r v N 0- orON CNC7 M r .» .Z�N< c�mM R .4 1-1 d acZZ 0<O N Z O r �� y�Q c m� ooy v Cym \ O O vim <SD m gzo V Z Z-S N O 1-Im Z SS m 8 D m • o z r o rrNN W W O - 'wtJ�AANNr W �4 rrrrrrr v • N X m V •� m M rwcr�A4NNrlrilvrvrrrrrrr N • ,o x M D p r m a 4 a 0 8 m w N � N N z m N z D O X � O o < 1+1 A A A A A A A A A A A A A A A A A A r 71 W WWrrON O OpOOOOL-dD�+D D 3 O L m „ a °$�rSSSS =Como°uAiv�rr�� m L ow$SNNNO S�woog►r-oorsr�o0.% � AN22U170 = ZmU1r['m�+N'*1W�^ir'ra •i = xN-orzc> 4-,3f70 � S� 7�C1�LLaazMlC-aiz ONr Z X <A F''N6mZ0 n ?roU) m X x -11 Z m r CDr-1-ION -3 rM 1�*ICZ933 r O Z� H 1ArMr a< 2 C)a D m m r=.t<rt�Ul m O lmIc0r C! 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HX O- 0r00 E 7�■ xjm z 0- k \ � Q� >7� ) /Ek �� m�� I \\} k } �)2 � ■ ` M- 0 Q |2§ 14 R-1 & `` R o Cl) ■ � §® 2 ] [ §§ a m§ m , o2 ) § E� �$ � k � § � ■ ;u 24 e■n , 0 Oz k) § fo k k -©■ 41 } � q j� ) k @ k\ a _ SS on «2§� \ B 2 Elm Mqk - $$ § k50 )k} 46 « a)g n DATE January 5, 1988 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT PURCHASE ORDER // 82501 XEROX CORPORATION RECOIRIENDATION We recommend this purchase order for the lease/rental of two xerox #1090 Copiers at the Municipal Building be approved for $31,540 95 SUMMARY The above amount represents the total lease/rental of $21,910 95 payments and maintenance of $9,630 00 for the balance of the budget year for a total of $31,540 95 These two 1090 copiers are an upgrade over the presently used 1075 which have been in use for the past four years The above represents a drecrease or savings of $1,097 13 for nine months or $1,462 84 for the year BACKGROUND Purchase Order Copy PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED The departments using the copy machine at the Municipal Building FISCAL IMPACT There is no additional impact on the General Fund Respectfully submitted /Z�'j '// oy Harrell City Manager Prepared by 2 L fi/ am`e ohn J Marshall, C P M � Title Purchasing Agent^ Approved m@ ohn J Marshall, d P M Title, Purchasing Agent 215 E McKiNNEY ST CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 76201 P O NUMBER 82501 VENDOR XEROX CORPORATION DALLAS DISTRICT 9TH FLOOR P O BOX 660501 DALLAS, TX 75266-0501 DATEIVENDOR NO 12/28/87 XER46000 DOCUMENT C16 SHIP TO CENTRAL RECEIVING DELIVERY TO 215 E MCKINNEY ST DENTON, TX 76201 TYPE ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 710-043-0582-8701 9 MONTH LY PAYMENTS FOR MODEL 1090 XEROX COPIER -BASEMENT CITY HALL 12,026 34 02 710-043-0582-8701 9 MAINTENANCE PAYMENTS 4,81500 03 710-043-0582-8701 9 MONTHLY PAYMENTS FOR MODEL 1090 XEROX COPIER -UPSTAIRS CITY HALL 9,884 61 04 710-043-0582-8701 9 MAINTENANCE PAYMENTS 4,815 00 The City of Denton Texas is tax exempt House BIII No 20 TOTAL FOR P O $31,540 95 71eferer, I' O Number on all BIL, Shipments and Invoices ihipnit I are F 0 B City of Denton, or as indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 817I56M223 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817I566 8311 DIFW Metro 267 0042 The City of Denton Is an equal opportunity employer