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Home My WebLink About1987-2071229L NO F% AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF MAYOR N HE TOEXECUTETHE COUNTY FRIENDS OF THE APPROV APPROVING ITHE AUTHORIZING T DENTON X ENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Council has determined that it ,s ,n the best interest of the citizens of the Cy, in o consideration ipublicovide on of funds to Denton County Friends of the Family, valuable public services to be furnished by Denton County Friends of the Famattached hereto, NOW,on THEREFORE, accordance with the Funding Agreement"THEREFORE THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Council hereby approves the "Fun ing greement" attached hereto, between es the Denton and Denton County Friends of the Family, and authoriz to execute said agreement SECTION II That the City Council authorizes the expenditure of fun s ,n t e manner and amount as specified in the Ag SECTION III That this ordinance shall become effective imme ,ate y upon its passage and approval / PASSED AND APPROVED this the (2_ day of 1987 moo� ATTEST JE 2 • ALTESRS, ETARY AP OVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY ATTEST JE 2 • ALTESRS, ETARY AP OVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY 1229L THE STATE OF TEXAS S COUNTY OF DENTON S FUNDING AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND DENTON COUNTY FRIENDS OF THE FAMILY This Agreement is hereby entered into by and between the City of Denton, Texas, a Home and RuleMunicipal Denton CCountation,herein Friends fafter the referred to as "City", g Family hereinafter referred to as "Agency", WHEREAS, the City's Human Resources Committee d determinedHRC) has that the reviewed the services of the Agency and withoutpregard stonrace, religion, icolor, age orce for the sidents fDeAgency important nton and HRC recommends funding the Agency, and WHEREAS, the City has determined that the Agency merits assistance and has provided for Thirty-two Thousand and No/100 Dollars ($32,000 00) in its budget for funding the Agency, NOW, THEREFORE, the parties hereto mutually agree as follows I SCOPE OF SERVICES The Agency shall in a satisfactory and proper manner perform the following tasks, for which the monies provided by the City may be used A Provide emergency residential shelter to women and their children, who are victims of family violence B Provide counseling, on both a residential and non- residential basis, to family members, to assist them in dealing with the emotional and physical trauma of family violence C Provide counseling services to victims of rape and their families D Provide community education services concerning rape and family violence II OBLIGATIONS OF AGENCY In consideration of the receipt of funds from the City, Agency agrees to the following terms and conditions A It will establish a separate bank account for deposit of the Agency Thousand yanand o/100 the only ,0expendituresDollars from paid to the Agency Y account, until such time as said funds are exhausted, shall be for those nses ied for hereinexpeAgency ishall innot ecommingle funds Cereceives as v scope of d from other sources in this account and shall not utilize these funds for any other purpose B It will establish, operate, and maintain an account system rfor eviewlof the financial allow for a tracing of funds and a financial status program C It will permit authorized officials for the City of Denton to review its books at any time D It will reduce to writW1ghall o its srules, regulations, and policies and file a copy of Finance or his amendments, additions, rector aorhrevisions orized ewhenever tive along with any adopted E It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of this Agreement F At the discretion of the City, the Agency may be required Dto refund enton a t theeend alance of the of the Agency'sspecial faccount to the City of fiscal year G It will promptly pay all bills when submitted unless there is a discrepancy in a bill, any errors or discrepancies in bills orall hisbauthorized representative for Efurther ed Director of Finance direction H It will appoint a representative who will be available to meet with the Executive Director of Finance and other City officials when requested I It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, its employees, and/or contractors III TIME OF PERFORMANCE The services funded by the City shall be undertaken by the Agency within the following time frame October 1, 1987 through September 30, 1988 IV METHOD OF PAYMENT A Payment by the City for services provided hereunder will be made as follows $8,000 on or before January 1, 1988 $8,000 on or before April 1, 1988 $8,000 on or before June 1, 1988 $8,000 on or before September 1, 1988 PAGE 2 B It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to hereunderbe paid um of and No/100Dollars ($32emaximumd the s 000 00)for all of the services esrenderednd V EVALUATION The Agency agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored The Agency agrees to make available its financial at the addition, the forreview eAgency by the agrees C to provide he yCity discretion et the following data and/or reports A All external or internal audits B All external or internal evaluation reports C Quarterly performance reports submitted in January, April, July and September, to include the following criteria 1 Total number of clients served 2 Residential -Number of women over seventeen (17) housed 3 Number of children under seventeen (17) housed 4 Average length of stay of persons housed 5 Disposition of case 6 Non -Residential Family Counseling -Number of clients 7 Non -Residential Individual Counseling -Number of clients 8 Number of telephone calls related to family violence exas partent f Human 9 Income Resources level and or Health related t6 THuman De Servi o ces poverty Guidelines 10 Number below poverty level 11 Number of rape cases Number above poverty level 12 other luntee r hours, ma7 r do ations, fund raising efforts£ volunteer community education programs, and new program developments PAGE 3 D The Agency agrees to submit quarterly financial statements in January, April, July, and September which shall include current and year-to-date period accounting of outstanding obligations and beginninglandendingubalanceexpenditures, s E An explanation of any major changes in program services F An explanation services VI of use of funds to provide additional SUSPENSION OR TERMINATION In case of suspension, the City shall advise the Agency, in writing, as to conditions precedent to the resumption of funding and specify a reasonable date for compliance In case of termination, the Agency will remit to the City any unexended ns shall not constitute alwaiver ty ndof any cclaim Cethe f city may u may otherw se have arising out of this agreement IN WITNESS WHEREOF, the parties do hereby affix their igna- ture and en er into this Agreement as of the day of 1 1 CITY OF DENTON, TEXAS ATTEST APPROVED AS TO LEGAL FORM DEBRA A DRAYOVITCH, CITY ATTORNEY DENTON COUNTY FRIENDS OF THE FAMILY BY IRECTOR ATTEST PAGE 4