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HomeMy WebLinkAbout1987-2061230L ii , AN ORDINANCE APPROVING A FUNDING AGREEMENT BETWEEN THE CITY OF DENTON AND FRED MOORE CHILD CARE CENTER, AUTHORIZING THE MAYOR TO TEXECUTE HEREFOR,TAND ROV IDIE GT,APPROVING FOR AN EFFECTIVE EPENDITURE OF FUNDS DATE WHEREAS, the City Council has determined that it is in the best interest of the citizens of the City to provide public funds to publicdserviceshtod be Care Center, in by Fredconsideration Child the a Moore luale CareCenter to the City of Denton in accordance with the "Funding Agreement" attached hereto, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS SECTION I That the City Council hereby approves the "Fun ing Agreement" attached hereto, between the City of Denton and Fred Moore Child Care Center, and authorizes the Mayor to execute said agreement SECTION II That the City Council authorizes the expenditure of fun s in t e manner and amount as specified in the Agreement SECTION III That this ordinance shall become effective imme sate y upon its passage and approval PASSED AND APPROVED this the day of 1987 =11A ATTEST J I A T ETARY APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY LA9 n� 1230L THE STATE OF TEXAS S FUNDING AGREEMENT BETWEEN THE CITY OF DENTON, TEXAS AND FRED MOORE CHILD CARE CENTER COUNTY OF DENTON S This Agreement is hereby entered into by and between the City of Denton, Texas, a Home Rule Municipal Corporation, (hereinafter referred to as City) and the Fred Moore Child Care Center (herein- after referred to as Agency), WHEREAS, the City's Human Resources Committee (HRC) has reviewed the services of the Agency and has determined that the Agency performs an important human service for the residents of Denton without regard to race, religion, color, age or national origin, and therefore HRC recommends funding the Agency, and WHEREAS, the City has determined that the Agency merits assistance and has provided for Twenty-five Thousand and No/100 Dollars ($25,000 00) in its budget, NOW, THEREFORE, the parties hereto mutually agree as follows I SCOPE OF SERVICES The Agency shall in a satisfactory and proper manner perform the following tasks A The Agency's purpose is to provide day care for low income families (which includes free lunches, dental care and yearly medical examinations provided by an area volunteer) B To provide information and referral services C To provide protective day care for abused children D To provide family self-support services II OBLIGATIONS OF AGENCY In consideration of the receipt of funds from the City, Agency agrees to the following terms and conditions A It will establish a separate bank account for deposit of the Twenty-five Thousand and No/100 ($25,000 00) Dollars paid to the Agency by the City and the only expenditures from this account, until such time as said funds are exhausted, shall be for those expenses listed in the scope of services as provided for herein Agency shall not commingle funds received from other sources in this account and shall not utilize these funds for any other purpose B It will establish, operate, and maintain an account system for this program that will allow for a tracing of funds and a review of the financial status of the program C It will permit authorized officials for the City of Denton to review its books at any time D It will reduce to writing all of its rules, regulations, and policies and file a copy with the City's Executive Director of Finance or his authorized representative along with any amendments, additions, or revisions whenever adopted E It will not enter into any contracts that would encumber the City funds for a period that would extend beyond the term of this Agreement F At the discretion of the City, the Agency may be required to refund the balance of the special account to the City of Denton at the end of the Agency's fiscal year G It will promptly pay all bills when submitted unless there is a discrepancy in a bill, any errors or discrepancies in bills shall be promptly reported to the Executive Director of Finance or his authorized representative for further direction H It will appoint a representative who will be available to meet with the Executive Director of Finance and other City officials when requested I It will indemnify and hold harmless the City from any and all claims and suits arising out of the activities of the Agency, its employees, and/or contractors III TIME OF PERFORMANCE The services funded by the City shall be undertaken by the Agency within the following time frame October 1, 1987 through September 30, 1988 IV METHOD OF PAYMENT A Payment by the City for services provided hereunder will be made as follows $6,250 on or before January 1, 1988 $6,250 on or before April 1, 1988 $6,250 on or before June 1, 1988 $6,250 on or before September 1, 1988 PAGE 2 B It is expressly understood and agreed that in no event under the terms of this contract will the total compensation to be aid heeunder m of andpNo/100rDollars e($25 000 00)aforuall uof the services rendered Thousand rendered V EVALUATION The Agency agrees to participate in an implementation and maintenance system whereby the services can be continuously monitored The Agency agrees to make available its financial records for review by the City at the City 's discretion In addition, the Agency agrees to provide the City the following data and/or reports A All external or internal audits B All external or internal evaluation reports C Quarterly performance reports submitted in January, April, July and September, to include the following criteria 1 Number of children served each month 2 Number of information and referral requests handled quarterly 3 Income level of families participating in program D Quarterly financial statements submitted in January, April, July, and September to include expenses and income VI SUSPENSION OR TERMINATION The City mainsuspend or whole or part, terminate for cause Agreement shall pincclude to the Agency, but not be limited to the following A Agency's improper, misuse, or inept use of funds B Agency's failure to comply with the terms and conditions of this agreement C Agency's submission of data and/or reports that are incorrect or incomplete in any material respect, or D If for any reason the carrying out of this agreement is rendered impossible or infeasible In case of suspension, the City shall advise the Agency, in writing, as to conditions precedent to the resumption of funding and specify a reasonable data for compliance PAGE 3 In case of termination, the Agency will remit to the City any unexpenof shall ot con- stitutedad City waiverfofdany claimttheecitythese mayotherwise h ve arising out of this Agreement IN WITNESS WHEREOF, the parties do hereby affix their,igna- tures and enter into this Funding Agreement as of the / 7 day of`_� 1987 CITY OF DENTON, TEXAS FRED MOORE CHILD CARE CENTER rAVRIA • �. �• ATTEST APPROVED AS TO LEGAL FORM DEBRA A DRAYOVITCH, CITY ATTORNEY :11-A �44d ATTEST PAGE 4