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Home My WebLink About1987-1930923L NO AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or payment by the City in an amount exceeding $10,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment, or, in certain exceptions where state law does not require that contracts submitted to competitive bids, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Council hereby determines that there i— s a pudic calamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health of the citizens of the city, or to provide for unforseen damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equipment, supplies or services, as described in the "Purchase Orders" attached hereto, are hereby approved PURCHASE ORDER NUMBER VENDOR AMOUNT 81357 Motorola Communications $25,998 25 81385 General Electric Co $81,565 00 81413 Wang Laboratories $22,908 00 SECTION II That the following contract for maintenance ser- vices is ere y approved PURCHASE ORDER NUMBER VENDOR AMOUNT 81413 Wang Laboratories $22,908 00 SECTION III That because of such emergency, the City Manager or desighated employee is hereby authorized to purchase the materials, equipment, supplies or services as described in the attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids SECTION IV That this ordinance shall become effective imme Fate y upon its passage and approval PASSED AND APPROVED this the 3rd day of November, 1987 ATTEST JE IFE , ALTERS,jCITCRETARY APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY PAGE TWO DATE November 3, 1987 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT PURCHASE ORDER #81357 MOTOROLA COMMUNICATIONS - $25,998 25 REC01111ENDAT ON We recommend this emergency, one source purchase order be approve to otorola Communications for $25,998 25 SUMMARY This purchase order is for the purchase of the needed electronic equipment to complete the SCADA controls for the Wastewater Reclamation Plant This is a one source purchase as the parts must be compatible with the original purchase for the basic electronic equipment that was bid earlier BACKGROUND Purchase Order # 81357 PROGRAMS, OF,PARTMENTS OR GROUPS AFFECTED The completed installation of the Wastewater SCADA Control system, Utility Department FISCAL I1IPACT Utility Account # 624-008-0470-9110 There is no additional impact on the General Fund Respectfully submitted 00, Z- - - J/ // 4.-Ozz oy Harre 1 Cit Manager Prepared by e ohn J Marshall, C P M Alt Ie Purchasing Agent Approved N"amei✓John J Marshall, C P M jjt)E, Purchasing Agent 901-8 TEXAS STREET CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 78201 P 1 NUMBER R1357 VENDOR MOTOROLA COMMUNIrATIONS 33P0 BELTLINE ROAD DALLAS, TX 75234 ATTN: JIM MONTOS DATE/VENDOR NO 10/15/87 S07 mnT5?_500 DOCUMENT SHIPTO CITY OF OFNTON• WATER RECLAMATION PLANT 1100 MAYHILL ROAD DENTON, TX 76205 TY9 ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BID NO LINEAMOUN 01 6?4 008 0470 9110 1 FA #6802941G50 WATER NET 02 624 008 0470 9110 INSTRUMENT BOX 03 624 008 0470 9110 4 EA#F3153VHF 9WATT WATERNET1000 04 6?4 008 0470 9110 4 EA#V184RS-23P INTERFACF OS 624 008 0470 9110 3 EAOF6253VHFSWATTMRU REMOTF UN. 06 6?4 008 0470 9110 3 F_A#V278ANALOG INPUT MODULE 07 624 008 0470 9110 3 FA#V212 PARAMETFR BOARD 08 624 008 04,70 9110 3 EA#V224 TAMPER SWITCH 09 6P4 008 0470 9110 3 EA#V228 NEMA 4X HOUSING 10 624 008 0470 9110 7 EA#TD06790 YAGT ANTFNNA I1 624 008 0470 9110 250 EA#OLS4PS0A 1/2„ FOAM COAX 12 624 009 0470 9110 28 EA#DSL 44W N-MALE CONNECTORS 13 624 008 0470 9110 7 EA#RRX4034A AC SURGFSUPPRFSSOR 14 6?4 008 0470 9110 7 EA#RRX4043A ANTENNA ARRFSTOR 15 624 008 0470 9110 1 EA#680293?GO5 VHF RADIO 16 624 008 0470 9110 INSTRUMFNT BOOK 12.00 129980.00 560000 7,200.00 829+.00 285.00 190.00 540.00 19407.00 510000 742.00 364.00 411.?5 12.00 The City of Denton, Texas Is tax exempt -House Bill No20 TOTAL FOR P.D. ?5.998.25 Reference P 0 Number on all B/L Shipments and invoices j Shipments are F O B City of Denton, or as Indicated By Bend Invoices TO Direct Inquiries TO City of Denton, Accounts Payable John J Marshall, C P M Purchasing Agent 215 E McKinney St, Denton, TX 76201 Tom D Shaw, C P M Asst Purchasing Agent (or as' Indicated on Purchase Order) 817/588-8311 D/FW Metro 267-0042 The City of Denton Is an equal opportunity employer DATE October 28, 1987 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT PURCHASE ORDER #81385 GENERAL ELECTRIC for $81,565 00 RECOMMENDATION We recommend this emergency, one source purchase order be approved to General Electric Co for $81,565 00 SU14MRY This purchase order is for the purchase of spare parts and service on #4 Turbine Generator The repair crew is in the process of repairing and reconditioning this turbine at the present time Most of the cost is for service and repair or recondition of parts Some of it is for transportation and new parts BACKGROUND Purchase Order Copy Memorandum from Jerry Crisp PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED Utility Department and our ability to continue use of the generator for Electric Production FISCAL IMPACT Utility Budget 610-080-0251-8339 There is no additional impact on the General Fund Respectf llyy submitted v Lloy V Harrell City Manager Prepared by e ohn J Marshall, C P M i It a Purchasing Agent Approved e ohn J Marshall, C P M jt)B. Purchasing Agent CITY OF DeNTON, TEXAS 901-8 TEXAS STREET PURCHASE ORDER DENTON,TX76201 P O NUMBER DATE/VENDOR NO DOCUMENT 81385 10/2P/87 C05 GEN72000 VENDOR SHIPTO GENERAL ELECTRIC COMPANY r1 ELECTRIC PRODUCTION 3202 MANOR WAY tI �a +�s� 1 1CDNFIRMATION ONLY 4 DALLAS# TX 75235-5996 �6 JtO + +++ u��tlDO NOT DUPLICATE ATTNS BRUCE GIBBS R Q / I TYSE ***N—TE THIS MfOruAc6 nonFR crIDCIWCPnFc P n a+ Al-4wr. riFNT le-02-87 ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BID NO LINEAMOUNT 01 610 080 0251 8339 E314 1 TRANSPORTATION OF94 TURBINE 02 610 080 0251 8339 E314 ROTOR TO/FROM G.E. 1MIL INSURE 03 610 080 0251 8339 E314 1 BLAST CLEAN S NOE ROTOR —CRACKS 04 610 080 0251 8339 E314 I GRIND 01 JOURNAL TO RMV THREAD 05 610 080 0251 8339 F314 LATHE WORK G STEADY BEARING 06 610 080 0251 8339 E314 1 BUILD UP & MACHINE 01 BEARING 07 610 080 0251 8339 E314 TO NEW JOURNAL DIA 08 610 090 0251 8339 E314 1 HONE OR CLEAN UP THRUST RUNNER 09 610 080 0251 8339 E314 1 REPLACEMENT L-0 EROSION SHIELD 10 610 080 0251 8339 E314 1 RECEIVING PREPARING ROTOR FOR 11 610 080 0251 8339 E314 REPAIRS 12 610 080 0251 8339 E314 1 REPAIR OF 02 JOURNAL, LAPP ETC 13 610 080 0251 8339 E314 1 REBADDIT MACHINE K2 BEARING 14 610 080 0251 8339 E314 ABOVE COST ARE ESTIMATED 15 610 080 0251 8339 E314 2 GRIND 6 POLISH THRUST RUNNERS 16 610 080 0251 8339 E314 5 SILVER SOLDER L-1 BKT COVERS 17 610 080 0251 8339 F_314 6 REPAIR L-1 TIE WIRE CRACKS 18 610 080 0251 8339 E314 1 SPIN CAST T2 BEARING 12»XS" 19 610 080 0251 8339 F_314 2 SONIC TEST T3 6 T4 BEARINGS PO 610 080 0251 8339 E314 2 REPAIR THRUST PLATES (O.T.) P1 610 080 0251 8339 £314 2 MANUFACTURE THRUST SHIMESEST P2 610 080 0251 8339 E314 1 LOW SPEED BALANCE "3 610 060 0251 8339 F314 2 SPIN CAST T3&T4 BEARING 10000000 4/000000 69360900 20500*00 2,357.00 120210.00 39000*00 + 30000000 4.000.00 12.000.00 370.00 888.00 4.600.00 200.00 6,100000 2,000.00 89 000000 8*980.00 The City of Denton, Texas is tax exempt -House BIII No 20 rnrer anw P_n. w l . ags. ee Reference P 0 Number on all BIL, Shipments and Invoices Shipments are F O B Clty of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 218 E McKinney St, Denton, TX 76201 (or as Indicated on Purchase Order) sy Direct Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Aset Purchasing Agent 817/588-8311 D/FW Metro 287-0042 The City of Denton Is an equal opportunity employer YL C! of DI.- ON, TEXAS 0Er A;r i Z'4T OF LMLrr&Z5 V M,"CP 1. YMLCUM 4V#rQX PIYAj 71ID1 rlu/Monf NII! l�Xdi7C TO John Marshall, Purchasing Agent FROM Jerry Crisp, Acting Maintenance Supervisor DATE October 15, 1987 SUBJECT Turbine Repair We are requesting an emergency P 0 to cover repair costs to the unit #4 turbine rotor The overhaul is already late due to the asbestos removal program The parts and immediate repair work is necessary so that we can get the rotor back from the service shop and continue with the overhaul 1�� &4e2le� J ry Cr1 p, Acting 4aintenance Supervisor E ectric Production Division JC/sd DATE November 3, 1987 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT PURCHASE ORDER # 81413 WANG LABORATORIES RECOMIENDATION We recommend this purchase order in the amount of $1,909 00 per month or $22,908 00 total be approved for payment SUIMIARY This purchase order is for the annual maintenance on the Wang word processing equipment This is a continuation of the past agreement and covers both hardware and software BACKGROUND Purchase Order #81413 Wang price proposal PROGRAMS DEPARTMENTS OR GROUPS AFFECTED Word Processing FISCAL IMPACT 1987/88 Budget Funds Account # 100-036-0006-8341 Maintenance of Office Machines lyy/ /submitted Respectf l v� Lloy V Harrell City Manager Prepared by, A Name Tom D Shaw, C P M Title Assistant Purchasing Agent Approved ante ohn J Marshall, C P M J)t)g, Purchasing Agent 901-B TEXAS'STREET P O NUMBER R1411 VENDOR WANG LAF30RATORIES. TNC. P.O.DOx San TI W1 MURY, MA 0817Fi CITY OF DENTON, TEXAS, PURCHASE ORDER DATE/VENDOR NO 11/2?/s7 S WAN47901 1HI3 DENTON, TX 76201 DOCUMENT SHIP TO TYP S u n- rd Pfla-_ �'I nT ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BID NO LINEAMOUN ^1 100 036 0006 8141 1 LOT CONTINUATION nF THE MO. �29908.00 n2 100 016 0006 8141 WANG SYSTFP4 MAINT. OCT.1987 13 100 036 0006 8341 TO SfPT.30,88 WORK ORDFR # 04 100 036 0006 8141 #gI67R SFr ITFM17ED LISTING The City of Denton, Texas Is tax exempt -House Bill No20 TrITAI FnR P.Q. 21.008.0n Reference P O Number on all B/L, Shipments and Invoices Shipments are F O B City of Denton, or ae Indicated By R R Number I Items Received Date I Voucher Number I Afmount WAND LABORATORIES, IN-. P. 0 BOX 540 TEWKSBURY, MA 01876 20400145413 CITY OF DENTON ATTN MARY RAMSFY 215 E MCKINNEY ST DENTON, TX 76201 18 JUL 87 CUSTOMER NUMBER 189033 DEAR WANG CUSTOMER, 1931 JUL 30 P,1 l 5- , unJ 1 >i, , L Cl, ova*BUSINESS REPLY*** YOUR P.O. NO PO P.O. DATE 12 DEC 85 WORK ORDER NUMBER 916ZR THE MAINTENANCE CONTRACT ON YOUR WANG EQUIPMENT IS DUE FOR RENEWAL 1 OCT 87. OUR RECUPOS INDICATC THAT THE P 0. NUMBER LISTED ABOVE WILL EXPIRE 3U SEP 87 AND A NEW PURCHASE ORDER NUMBER IN THE AMOUNT OF $22,908.009 PLUS APPLICABLE SALES TAXES, WILL BE NECESSARY FOR THE RENEWAL PERIOD. A COMPLETE EQUIPMENT AND PRICING BREAKDOWN IS ATTACHED. PLEASE REMIT YOUR RENEWAL PURCHASE ORDER AND THE ATTACHED EQUIPMENT LISTING TO INSURE IMMEDIATE AND ACCURATE PROCESSING. SHOULD YOUR PURCHASE ORDER NOT BE RECEIVED PRIOR TO THE CONTRACT EXPIRATION DATE WE WILL RENEW AND REFERENCE THE CURRENT PURCHASE ORDER ON THE RENEWAL INVOICE. IF PURCHASE ORUER/PAYMENT IS NOT RECEIVED WITHIN 6C DAYS OF THE RENEWAL INVOICE DATE, YOUR ACCOUNT WILL BE PLACED ON SERVICE REFERRAL. SERVICE REFERRAL IS DEFINED AS THE TEMPORARY DISCONTINUANCE OF CUSTOMER ENGINEERING DUE TO LACK OF PAYMENT.+ FAILURE TO COMPLY WITH THE ABOVE REQUEST COULD RESULT IN TERMINATION OF YOUR MAINTENANCE CONTRACT AND CONSEQUENTLY YOU WOULD BE SUBJECT TO TIME AND MATERIAL CHARGES. IT SHOULD BE NOTED THAT IF YOU SELECT ANNUAL BILLING AND PAY THE INVOICE WITHIN 30 DAYS OF THE INVOICE DATE, YOU MAY TAKE A 6% DISCOUNT BY SHORT PAYING THE INVOICE BY THAT AMOUNT, QUESTIONS AND DISCREPANCIES CAN BE DIRECTED TO ME AT 1617) 858-8409 OR RETURN THE SELF-ADDRESSED ENVELOPE WITH YOUR COMMENT. SINCERELY, CUSTOMER SERVICES OPERATIONS *o NOTE EFFECTIVE IMMEDIATELY9 WANG RESERVES THE RIGHT TO PROVIDE PRICING CHANGES WITH 90 DAYS PRIOR WRITTEN NOTICE. FOR YOUR PLANNING PURPOSES OUR CXPECTATION IS THAT THIS WILL NOT OCCUR MORE THAN 1 TIME PER YEAR. 18 JUL 87 CITY OF DENTON CUSTOMER NO. 189033 WORK ORDER 916ZR 8720400145423 0021178A (CONTI PAGE OOU2 SERVICE ROB SALES ROB 1524 MONTHLY AMOUNT MODLL NUMBER QTY ORD $/UNIT EXTENDED SERIAL NUMBLRS 6340 1 21.00 21.00 OY2067 5577 1 56.00 56.00 OZ4312 5505-3 1 50.00 50.00 5505-3 MASTER 1 O.OU O.OU GH7879 5506-2 10 0.00 0.00 GF8224 KE1613 KB1658 KB1783 KB1792 K82227 KB4219 KS1778 ME3061 NL0022 AwS-4 9 52.00 468.00 AWS-4 MASTER 10 0.00 0.00 IR6149 IR7961 LE7101 LE7463 LW2676 LW2677 LW2678 LW2680 NV2463 NV2639 6581W 5 55.00 275.00 HK1303 HK1304 HK1305 KF2205 L01013 6581WC 1 55.00 55.00 LE9566 6581WR 1 55.00 55.0U KP6671 TSF-31 3 23.00 69.00 IM8111 L01331 NG0725 5536-4 4 31.00 124.00 KM4004 KM6225 KM6268 KM6295 6540-3 1 280.00 280.00 654U/45 MASTER 1 0.00 0.00 IS1390 6540-3 UISK 1 0.00 0.00 KW6491 6565 1 266.00 266.00 IN5180 6300/OIS-64 1 21.00 21.00 KB7399 5946 1 50.00 50.00 AY6662 5506-2 1 0.00 0.00 NL3695 AWS-4 1 52.00 52.OU XAPC-S2 1 42.00 42.00 ZK6820 PC-PM002-B 1 3.00 3.00 PC-PM101 1 2.00 2.00 PC-PM141-OA 1 8.00 8.00 PC-PM015 1 12.00 12.00 ZQ3127 TOTAL MONTHLY $1,909.00 TOTAL CONTRACT AMT ) 12 MONTHS) S220 08.00 PLUS APPLICABLE TAXES NEW CONTRACT UATES 1 OCT 87 THROUGH 30 SEP 88 PRESENT BILLING INTERVAL ANNUAL 18 JUL 87 CITY OF DENTON CUSTOMER N0, 189033 WORK ORDER 916ZR SERVICE ROB SALES ROB 1524