Loading...
HomeMy WebLinkAbout1987-1740923L NO AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or payment by the City in an amount exceeding $10,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the City Council hereby determines that there is a public calamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health of the citizens of the city, or to provide for unforseen damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equipment, supplies or services, as described in the "Purchase Orders" attached hereto, are hereby approved PURCHASE ORDER NUMBER VENDOR AMOUNT 81014 Pedus Services, Inc $109,176 00 81019 Hewlett Packard, Co $ 14,484 00 SECTION II That because of such emergency, the City Manager or designated employee is hereby authorized to purchase the materials, equipment, supplies or services as described in the attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids SECTION III That this ordinance shall become effective imme iate y upon its passage and approval PASSED AND APPROVED this the 20th day of October, 1987 ATTEST TIFERIWALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY LAL9-1 PAGE TWO DATE October 20, 1987 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT PURCHASE ORDER # 81014 PEDUS SERVICES, INC RECOlM1ENDATI�ON We recommend this bid be extended for one year from its expiration date of September 30, 1987 through September 30, 1988 This is for the janitorial services for the City of Denton SUMMARY As per the provisions of the bid proposal the contract is subject to a one year extension under the same terms, conditions, price, etc , when agreeable with both parties, Therefore, under these conditions, we are requesting approval of this contract extension BACKGROUND Purchase Order Contract PROGRAMS, DEPART14ENTS OR GROUPS AFFECTED All City Departments using the janitorial service FISCAL IMPACT Budgeted General Fund Contract Expenses Account # 100-032-0002-8502 Respect ullzi /y/submitted v ,, L �e/ Llo V Flarrell City Manager Prepared by mon J Marshall, C P M it OJ la Purchasing Agent Approved eme John J Marshall, C P M Tit1P Pnrrlhoemn Amanf 901-8 TEXAS STREET P O NUMBER 81014 VENDOR PFDUS BUILDING SFRV. INC. 10529 OLYMPIC DRIVE OALLAS,TX 75220 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON TX 76201 DA%jF01JD eF%NO SO4 DOCUMENT PED49000 SHIPTO CITY OF DENTON* PARKS & RECREATION 321 E. MCKINNEY STREET DENTON* TX 76201 T�l ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BID NO[ LINEAMOUI• 01 100 032 0002 850P 1 LOT JANITORAL SERVICE AS PFR 1099176.00 02 100 032 0002 8502 CONTRACT E ATTACHED BID 9654 The City of Denton, Texas Is tax exempt -House Bill No 20 TOTAL FOR Pon* 1099176 00 Reference P O Number on all S/L, Shipments and Invoices Shipments are F O 8 City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 (or as Indicated on Purchase Order) By - Direct Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817/566-8311 D/FW Metro 267-0042 The City of Denton Is an equal opportunity employer CONTRACT AGREEMENT STATE OF TEXAS COUNTY OF DENTON )( THIS AGREEMENT, made and entered into this 9 day of OCTOBER A D , 1986 , by and between THE CITY OF DENTON 901-B TEXAS ST _ DENTON. TEXAS 76201 of the County of DENTON and State of Texas, acting through LLOYD V HARRELL, CITY MANAGER thereunto Party of the First Part, hereinafter termed the OWNER, PEDUS BUILDING SERVICES. INC 10529 OLYMPIC DRIVE DALLAS, TEXAS 75220 (214) 350-6895 of the City of and state of termed CONTRACTOR duly authorized so to do, and DALLAS , County of DALLAS TEXAS Party of the Second Part, hereinafter WITNESSETH That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the Party of the First part (OWNER), and under the conditions expressed in the bonds bearing even date herewith, the said Party of the Second Part (CONTRACTOR) hereby agrees with the said Party of the First Part (OWNER) to commence and complete the construction of certain improvements described as follows BID# 965,4 JANITORIAL SFRVICFS FOR THE FISCAL Y AR—IJ86-87 _ and all extra work in connection therewith, under the terms as stated in the General Conditions of the agreement, and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to complete the said construction, in accordance with the conditions and prices stated in the Proposal attached hereto, and in accordance with all the General Conditions of the Agreement, the Special Conditions, the Notice to Bidders (Advertisement for Bids), Instructions to Bidders, and the Performance and Payment Bonds, all attached hereto, and in accordance with the plans, which includes all maps, plats, blueprints, and other drawings and printed or CA-1 0044b written explanatory matt thereof, and the Specifi ions therefore, as prepared by THE CITY OF uhNTON, TEXAS , all of which are made a part hereof and collectively evidence and constitute the entire contract The CONTRACTOR hereby agrees to commence work on or after the date established for the start of work as set forth in written notice to commence work and complete all work within the time stated in the Proposal, subject to such extensions of time as are provided by the General and Special Conditions The OWNER agrees to pay the CONTRACTOR in current funds the price or prices shown in the Proposal, which forms a part of this contract, such payments to be subject to the General and Special Conditions of the Contract IN WITIriESS WHEREOF, the parties of these presents have executed this agreement in the year and day first above written ATTEST ,_� �✓.. /ice - /�715' , APPROVED AS TO FORM nA City Attorne CA-2 0044b TY OF DENTON, TEXAS )f e Fir t P rt, V V HARRELL, CITY hk (SEAL) PEDUS BUILDING SERV S, INC Party of the S o P rt, CONTRACTOR Tittle T)iviaXon Manager (SEAL) BID AMER 9654 BID PROPOSALS Page 1 Of 19 0 14 0@$CAIPTION OUAN PRICE AMOUNT FACILITY *PRICE EACH ITE:: BELOW SEPARATELY & LIST HERE* Citv Hall, 215 E McKinnev (mininur, number of hours per week (60) (TMIonday, Tuesda,r, r'ednesda-, 12 mo 3,098 2 37,179 Thursdav, Sundae) Police Center, 223 17 Elm (minimum number of hours per week (56) (Itonday, Tuesdav, Wednesday' Thursdav, Friday, Satt_reay, Sunday) 12 mo 1,491 0 17,892 Personnel/Data Processinrt Center, 324 E !IcKinney (minimum number of hours nor week (16) (Monday, Tuesday, Tlednesdav, Thursdav, Friday) 12 mo 355 00 4,260 Service Center, 901 Texas Street (minimum number of hours ner week (43) Wondav_, Tuosda,r, Tlednesdav 12 mo 1,098 00 13,176 Thursday, Friday) Vehicle Maintenance Center, 804 Texas Street (minimum number of hours per week (3 5) 12 mo 85 OC 1,020 01onday, Tuesday, Wednesday, Thursday, Friday) Visual Arts Center, Bell & gickory Avenue (minimum number of hours per week (22) (I'onday, Tuesdav_ , 12 mo 654 OC 7,848 Tlednesdav, Thursday, Friday) Civic Center (day time), 321 E 11cKinnev (minimum number of hours per week (24) (Ilondav, Tuesday, 12 mo 827 OC 9,924 Wednesday, Thursday, Fridav, Sunday) Senior Center (day time), 509 Bell (minimum of hours per week. (18) (Ilondav, Tuesdav, Wednesday 12 mo 347 0 4,164 Thursday, Friday, Sunday) Oenia Recreation Center (day time), 1001 Parvin (minimum number of hours per week (24) 12 mo 647 OC 7,764 (ltonday, Tuesday, Tlednesdav, Thursdav, Friday, Sunday) forth Lakes Pecreation Center (day time), 2001 h Windsor (minimum number of hours ner week (16) 12 mo 432 OC 5,184 ("rnndav, Tuesdav, Wednesday, Thursday, Sunday) Unc,ineerinq/Tra`fic Control (minimum number of hour ner Creek '(3 0) (flondav, Tuesday, T'ednesdav, 12 mo 63 7E 765 Thursdav, Friday) Paner goods (toilet paper, seat dispenser paper, naner towels) 12 mo 1,214 OE 14,569 TOTALS j 12 mo 1 10,312 0 123,745 4 quota the above f o b Denton, Texas. Shipment an be made m days from receipt of order Terms net nless otherwise radiated i submitting the above bid the vendor agrees that a=eptance of any or all bid items by the City of Denton Texas within a asonable period of time constltusa a contract 10529 OLYMPIC DRIVE WOW* Addli DALLAS, TEXAS 75220 City ataq Zia PEDUS BUILDING SERVICES, INC sidder �' Merrietta reemastesetum BID DUMBER 9654 BID PROPOSALS page 2 of 19 EM 063CAIPTION QUAN PRICE AMOUNT TOTAL ANNUAL BID 58 Bid Bond or Certified Check in the amount of $ 6,187 25 enclosed *10TE This contract will run from date of award through Seotenber 30, 1987, with a one (1) vear extension under the same terns, conditions, price, etc., if agreeable with both parties. For on site inspection of facilities, contact Bruce Henington, Civic Center (817) 566-8270, to hake an annointnent TOTALS We quote the above f o b Demon, Texan. Shipment an be made in days from receipt of order Terms net union otherwise indicated In submitting the above bid the vendor agrees that acceptance of any or all bid items by the City of Denton Texas within a reasonable period of time constitues a contract DRIVE Melling Address DALLAS, TEXAS 75220 City state ZIe 214-350-6895 1 Talepndne PEDNS BNILDIN, SERVICES. INC. Bidder signature DIVISION MANAGER Title BID NUMBER 9654 BID PROPOSALS Page 2A of 19 The awarded contractor will comply to the following requirements The contractor will provide 1) A list of employees (by name) who will work at the City of Denton 2) Beside each name, list their auto insurance company if they will be using their autos to transport paper goods, equipment, or other equipment on City property, public streets, and roadways 3) A list of supervisors' names, telephone numbers 4) A nightly supervisor's report to the operation superintendent each day 5) A weekly, monthly, quarterly, and annual lob assignment schedule before beginning the contract Schedule form will be provided by the City 6) A list of employees who will have kevs/cards for entering buildings and for what buildings The contractor should be aware that if the City chooses to provide paper goods, the goods will be delivered to one central location (the Civic Center) The contractor can check out paper goods as needed each day from that one location The Citv will be responsible for stocking only that one location The contractor should be aware that the quality of cleaning will be evaluated (at least monthly) by several City employees This evaluation will be sent to the contractor and a City director through the Operations Division The contractor will totally maintain any City floor scrub machine if he or she chooses to use that particular machine The contractor shall insure that daytime staff and supervisors can speak, read, and write fluent english We quote the above f o b Denton Texas Shipment can be made in days from receipt of order Terms net unless otherwise Indicated In submitting the above bid the vendor agrees that acceptance of any or all bid Items by the City of Denton Texas within a reasonable period of time constitutes a contract 10529 OLYMPIC DRIVE Melling Address DAB T XAS 75220 City Stab Zlp 214-350-6895 Telephone PEDUS BUILDING SERVICES, INC Blddar /r signature DIVISION MANAGER DATE October 20, 1987 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT PURCHASE ORDER # 81019 HEWLETT-PACKARD CO RECOMIIENUATION We recommend this purchase order to Hewlett-Packard Co be approve for $14,484 00 for the continued maintenance of the computer hardware used by the Electric Utility SUMMARY This equipment is referred to by the Electric Utilities as the 3-=A System and is used in the control of the electric production and transmission This contract/purchase order is for the continuation of the hardware maintenance for the next fiscal year through September 1988 BACKGROUND Purchase Order Maintenance Contract PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED FISCAL IMPACT Electric Production and Distribution and the Utility Customers Utility Account # 610-080-0253-8343 There is no impact on the General Fund Respectfully submitted I(z &aezl - o Harrel City Manager Prepared by Ole Jhn JMarshall,CPMe Purchasing Agent Approved ame John J Marshall, C P M jjtjV, Purchasing Agent 001-13 TEXAS STREET CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 76201 P O NUMBER 81019 VENDOR HEWLETT-PACKARD CO. ATTN: DONNA BRYANT P.O. BOX 152030 IRVING,TX 73013-9990 DA10/VE D $RNO S22 DOCUMENT HEWS4001 SHIPTO CITY OF DENTON* RAY WELLS CENTRAL RECEIVING 901 TEXAS ST. DENTON, TX 76201 ITEM ACCOUNTNUMBER UNITS NUMBER DESCRIPTION BID NO LINEAMW 01 610 080 02S3 8343 SERVICE/MAINT*CONTRACT HEWLFTT 149484r00 02 610 080 0253 8343 PACKARD EOUIP.ASSOCIATED WITH 03 610 O80 0203 8343 S*C.A.D.A. FROM 10/1/87 THRU 04 610 080 0253 8343 9-30"88 FORY 1987-88 FYB of Denton, Texas is tax exempt -House BIII No 20 Reference P O Number on all B/L, Shipments and Invoices Shipments are F O B City of Denton, or as Indicated Bend invoices TO City of Denton, Accounts Payable 218 E McKinney St, Denton, TX 76201 (or asi indicated on Purchase Order) / Direct Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 8171566-8311 D/FW Metro 2e7-0042 The City of Denton Is an equal opportunity employer M HEWLETT P PACKARD Auqust 14, 1907 Pur chasinq Agent City of Denton Acrunts Payable 901—H Texas St Denton, TX 76201 RECEIVED AIJU 2 7 1287 Reft Your Purchase Order #51fO thew to, u+cll bP TsSKjfd °7�TfN /d--147 ;' 61CII7 Dear Purchasinu Agent: Act ording to our records, your pur chase or der f or hardwar a suppor t will expire on September 30, 1987 Hewlett Packard is pleased to ofFer a quotation for hardware support for the rom3ng yaor Prices quoted are Firm only for ninety (90) days from the date of thLs letter Any applicable sales tax wil] be added to your LOVaJCP to claim an exemption, a copy or your Exemption Certificate is required to implement the agreement, a purchase order or other written authorization is required and should reference control number 31942723-4A We suggest that you modify your order to an open one which does not contain end dates or other limitations If you are unable to do this, please extend your present order or issue a new one Please note that by filling in the spaces provided below and returning this letter 10 us, you will authorize us to automatically extend your purchase order end date to EVERGREEN, thus eliminating the possibility of a lapue in coverage We look forward to continuing support service on your Hewlett Packard equipment Please contact Lori Rutelonis at 214/830-8944 it you have any questions regarding this quotation Sincerely, HEWI ETT PACKARD COMPANY Barry Johnson District Service Manager COM Uter Systems _ FIIlR _1> I.UliIUML'R SIGNATURE _-.khx-a,-a1dF# Ao.11t TYPED NAME Enclosures (f/J/-/�7 DATE jewensmany TiTLL Ale wl�- HEWLETT PQ4,0.1 PACKARD AGRLEMENT NO 01734431U5 DiW CT INQUIRLLS TO: CU',row i1 SLIPI,ni C,IRVICES AGRI LMk NT I OUIPMI NT 1-14.)TING FOR RE.VILW TOR RrNI WAL OF HARDWARE MAENTLNANCL" CONTRALT LURE RUM ONIf) 234/830 8944 INVOICE T U ADDRESS, t CITY OF 111 NTON ACCOUNTS PAYA1tLE 901 B TLXAS ST DENTON TX 76201 INTERNAL USEI INVOICE L MS Nil t 319410300 9Y',TEM TYE'Et 1000 SYI3TEM FIANDI-4 t CITY/DLNTON REPAIR 01 I -ICE t PRIPARED BYt ZONE /1 TYT'Et WR4,/DAYS t PF t DATE PRINCI D Of;/14/87 PALL 1 CONTINUED LhHEWLETT P PACKARD CI I Y OF DI_NTON AGRLEMENI NO 0173443105 AGRLEMENT CONIACT CU�)IOMI R AIPPORI UI kVICES AL,kI LML NT CON1140L NOi 3IY4272340 DATE PRINTLD O0/14/87 EXHIBIT 2A START CUVLRAC,L 101011U7 CITY OF DI NTON ALLOUNTS VAYABI E 901 IB TLXAS SI DLNTUN IX 76201 PURLHA'1ENG A6ENT EGUIPMENI LOCATION CIIY OF DENTON POWER T>I NkRATION PLANT 21Li EAST MCKINNEY DLNTON TX 76201 BRAD 0J11HON6 017) 566 U456 INVOICE ',CHEDULE EX]MON111LY E JWUARTLRLY L ]ANNUALLY L JADVANLL MUNIIIS III M DI L,CRII' TION/ UNIT k XTENDL D NO PRODULI NO SkRIAL NO WTY (.IIARL,I LIIAkL,I 1 12" E COMPUTER 21133P 213OAOO6I4 1 TOG 00 1011 00 2 POWER IAIL RECUVkRY 11'1791D 1 16 00 16 00 3 128KE+ III PI 14FORMANCL ME MORY 121/47H 2 15 00 30 00 4 MEMORY CONIROLLIR 210.01E 1 10 00 1(I OO `, MEMORY EXPANSION KIT 12,731A 1 O 00 S 00 b MEMORY PROTECT 1289,'!1 1 14 00 14 00 7 DUAL ( IIANNL L PORT LONTRUI LPI4 1209713 1 13 OO 15 00 PACI 2 CON LNULD hP-IHEWLETT PACKARD ( I T Y OF DI NTON AGRLEMENT NUi 017444310b ITI M DI, aCRIII T IUN/ NO P RODUL T NU W R I Al N(1 8 DMS 114LTRUL.TIONL, (41( ROME0 12/78B 9 TIME LASE 6LNLRATOR 12L)39C 10 BUFI'I RED ASYNL INII RF ACL 12966A It FIRMWARE I XPAN,XION MODULL 12791 A 12 DISPI AY SIATION "645A 2019A430U4 13 ADD DUAL CORTRIDGE TOWI: 2645A -007 14 EXT f)L,YCHRUNOUL) CUMIl 2645A 032 15 BUFFERED A6YNC 1N1LRIACL 12966A 16 20MB MOVING HLAD DI',C 7906I1 2318A146U6 17 DISC ("ONTROLLLR 13037( 24'04A3O69.1 18 128ND HI PI"RFOI',MANL,L MLMU14Y 1214714 19 BUFI"1 RED ASYNL, INII RFALL 12966A 20 A600 BOX LUMPUII R 16 ClUT 24 36E '2612A0.3038 A600 51210 MEMORY (ONTRULLLR 1210 211 CU )TOMER ')UPPURI ')I RVICES ri(,NI LMLNI CONTROL NU 319427234o DATE PR IN11 D 08/14/S/ EXHIBIT 2A SIANT GUVI_RA6L 1U/01/U/ (1NI1 L XTENUI_D UTY GIIAR61. L.IIARL71 1 7 00 1 00 1 4 00 4 00 6 4 00 24 00 1 4 00 4 00 1 159 00 39 00 1 14 00 14 00 1 0 00 O 00 1 4 00 4 00 1 11,) 00 115 00 1 42 00 42 00 2 1Lj 00 30 00 3 4 00 12 00 1 41 00 41 00 PAL71 3 CONTINUED CUSIOWR SUPPORT' 1,1`I\VICLS EA6HEWLETT ALRLLMI NT PACKARD CITY OF DI NTON CONTROL NO 319427<' 34A AGREEMENT NO 017344311:15 DATL PRINIID 08/14/0/ EXHIBIT 2A START COVIRAGI 10/01/U/ ITI M DL',CRII'TION/ UNIT EXTLNDI=D NO PRODUL I NO SI R LAL -NO W I Y ( IIAld7L LIIARLL 20 A600 i CI'U 12105A 1 12 00 i,_' 00 16 SLOT DOX-A600/700 4'430A 1 13 00 13 00 21 &ATTLRY BA( K-Ull 12VAA 1 7 00 7 00 22 512KIt A600/A700 MLMURY ARRAY 12103C 1 "1 00 121 00 23 MEMORY ARRAY LUNNLLIOR 12038A 2 0 00 0 00 24 HP-I11 INTL14FALL 12009A 1 / 00 7 00 25 ASYNL IIRONLIUS SLRIAI INII RI ALI 12005H 2 6 00 12 00 26 55MB DISC/IAPL I)RIVI" 7946A 2637A04654 1 1_' 00 72 00 27 A600 PDX COMPUTER 16 SLOT 2436E 2441AO2095 1 A600 512KH MEMORY LONriiDLLLR 12102H 1 41 00 41 00 A600 + C13U 12105A 1 12 00 12 00 16 SLOT I1OX-A600/700 2430A 1 13 00 13 00 28 HATTLRY BALK -UP 12154A, 1 7 00 7 00 29 51210 A600/A700 MLMURY ARRAY 12103C 1 "1 00 21 00 PA61 4 CON FINUED CU'*IOMI R SUPPORT SLRVICES HEWLETT A6RI LML NI 18 PACKARD CITY OF DF_NTUN CONTROL NO 314427254A AGRLEMENT NOi 017344318`i DATE PRINTI Di 08/14/W I-XIII9IT 2A START C(1VLRA61i 10/01/U/ Ill M DL SCRIPTION/ ON T EX I I NDk D NU 11I(ODULT NU SI RIAL NU IJIY (.IIAKGI Ll1AR61- 30 MEMORY ARRAY GUNNLGTOR 12038A 2 0 OU 0 00 31 HP-11) INTL RFAL I 12009A 1 7 00 / 00 32 ASYN( IIRONUUS bL R1AL INTLRI ALL 120059 2 b 00 1 ' 00 33 55MN DISC/TAPL DI(LVI 7946A 2637E03SWE 1 /12 00 72 00 MONTHLY CHAN(.,ES 862 00 EXILNDED GOVLRAGE (DAM DAM 7 DAYS/WLIK) 40/ 344 80 ROUNDED ( HARGFS- FOR �CONTNUL-NOi 31942/2,34A 1, y- 1,20/ 00 - - TOIAL PEN91LLING FIER101)UI-1MONTII(£,)-� _-� 0 -- -R 1,20/ 00 SUMMARY -OF ALL -CHANGLS--(M£)NTHLY)- --~- 1,20/ 00 IJU(1£ATION PRI(,LS ARE rum I.OR 90 DAYS PI 1 fobL FUR4Jol%)D A Ell ANI(L1 ORDER TU INDI(.ATL AGGLF'TANGL OI 11116 £UN1RAt,T S,LRVI(I- UNDIR THJ S AGRI EMI.,N ) DOL S NOT I ND Al A bPLL IF 1(. I I MI , FOWL VL R I I MAY UL CANLILLLD W1111 30 DAYS WRITTEN NOTICE TO IILWLLTT PACKARD YOU WIT. I_ RI L,LIVL 60 DAY"j NOT EGL 01 ANY 1MP1 NDJNG F'IqJ( L LHAN61, PACT 5