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Home My WebLink About1987-1460923L NO g_ - T6 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equip- ment, supplies or services in accordance with the procedures of state law and City ordinances, and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefor, and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the numbered items in the following numbered bids or ma erials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items BID ITEM NUMBER NO VENDOR AMOUNT 9770 1-32 Wesco $246,000 00 9770 33-37 Preister Supply * 14,000 00 (*estimated on a per item basis) 9779 All Shermco Industries 23,350 00 9782 All Webb $ Associates 24,795 00 RFPN103 All Pitney Bowes 17,229 00 SECTION II That by the acceptance and approval of the above numbers items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents SECTION III That should the City and persons submitting approved and items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto, provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related bid documents herein approved and accepted SECTION IV That by the acceptance and approval of the above numbers items of the submitted bids the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein SECTION V That this ordinance shall become effective imme is e y upon its passage and approval PASSED AND APPROVED this 15th day of September, 1987 ATTEST. r ��. /IIm JENUEUTTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY PAGE 2 DATE September 15, 1987 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT BID# 9770 ELECTRIC METERS, CURRENT TRANSFORMERS METER SOCKETS RECOMMENDATION We recommend this bid be awarded to the lowest bidder for each section Item 1-20 Electric Meters to WESCO Fort Worth - Est total $222,000 00 Item21-32 Current transformers WESCO Fort Worth - Est total 24,000 00 Item33-37 Meter Sockets to Priester Supply - E'st total 14,000 00 TOTAT BID $260,000 00 SU14MRY This bid is for the annual supply of electric meters, current transformers, and meter sockets The amounts are estimated and will be purchased on an as needed basis BACKGROUND MEMORANDUM dated 9/2/87 PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Utility, Meter and Substations Division and Working Capital FISCAL I1TACT Budget Funds for Working Capital Inventory 710-043-0582-8708 Electric Bond Funds Account #611-080-0253-9224 Respectfully submitted Lloyd V Harrell City Manager PrAparared by Name Tom D Shaw, C P M Title Assistant Purchasing Agent Approved Name Tom D Shaw, C P M Title Assistant Purchasing Agent CITY of DENTON TO FROM DATE SUBJECT DENTON, TEXAS 76201 Tom Shaw, Assistant Purchasing Agent John Gandy, Foreman, Electric Metering/Substations September 2, 1987 Bid #9770 - Electric Meters, Current Transformers, Meter Sockets We recommend items 1 thru 32, electric meters and current transformers, be awarded to low bidder meeting specifications, WESCO This bid will include purchases for one year with an estimated expenditure on meters of $222,000 and for transformers of $24,000 We recommend items 33 thru 37, meter sockets, be awarded to Preister Supply, low bid meeting specifications The estimated expenditure for one year will be $14,000 JG vw 1RDW09028709S DATE September 15, 1987 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT Bid #9779 Power Circuit Breakers RECOIVIENDATION We recommend this bid be awarded to the lowest bidder meeting specifications Shermco Industries in the total amount of $23, 350 00, FOB Denton with delivery in 30 days SUMMARY This bid is for the purchase of three large circuit breakers to be installed at the Municipal Power Plant spares BACKGROUND Tabulation Sheet Currently they will serve as back-up PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Electric Production Utility FISCAL IMPACT 1986/87 Budget Funds Account# 610-080-0251-9213 Electric System Plant and Equipment Respectfully submitted Lloyd V Harrell City Manager Prepared by Name Tom D Shaw Title Asst Purchasing Agent A proved Name Tom D Shaw Title Asst Purchasing Agent i F] I 1 1 I n m U U Q uZ' I s r I In 1 m I + I I I 1 I I 1 1 I 1 � m ro a +o I y I x I 1 1 m m m I a I m I IT I na n m Ul p I a I m x 1 1 z z z Is m m I K I c a z I m I I z l I U I U pf 2 1 Q I 1 S I I I 1 1 1 1 I 1 1 I 1 < 1 1 m I z a a l a l I J T rs} Zi I Q 1 I y I I I I I I I I 1 1 G 1 I IT I a z z l a l T 9 W I U I 1 Q 1 I 1 I I I I 1 I :_A Cl m Z m CA 1 Q I m m 9 I I I_ I S ]} 2 1 I m T h) r r r I t I m 4i Gn N Z 9 Z m Z 1 Q 1 vFi m m m m m m m m 1 I A 3f 'p 1 I m m m I 1 1 N Z 1 x 1 S 1 I K 1 I tp T N T rJl T I U I mm Lpf m fs'l ® Cam'} 1 � 1 H ti 1 I m U m U m U 1 I I I 5f] x I I I 1 I N 1 Z} V I C I 1 m I Z Z 1 Z I .► � o m m +O rs 1 O I I I� I r U1 z -i m 1 I I I m I I I 1 I 1 1 G I 1 m I z z a I z l m m m I b I 1 Q I 1 a I m r a m m n r -i rr a c m DATE Sept 15,1987 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT Bid #9782 Printing of Parks Brochures RECOMMENDATION We recommend this bid be awarded to the lowest bidder meeting specifications, Webb and Associates at a total of $24,795 00 SUMMARY This bid is for the printing of brochures sent out by the Parks and Recreation Department of the City of Denton This bid includes winter & spring, summer & fall brochures BACKGROUND Tabulation Sheet PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED Parks & Recreation Department FISCAL II!IACT Budget Account # 100-031-0062-8101 Respectfully submitted Lloyd V Harrell City Manager Prepared by Name Denise Planning Title Buyer Approved Name Tom D Shaw Title As�t Purchasing Agent YJI fJl fJt 1 RQ I � rt qp 1 -J I I 1 I � � � r nt Jt rri i s i a 4 � I Z I fTl tr I I n I I I I I I I I I I a Cry y m m < 1 m l u o a z l n m m ut c�it rs a 1 m m 1 1 rn i �ID I ® 19 9 I I 1 _ I 1 C 1 I m I 1 a 1 I p I 1 x) I I 1 I 1 ^ I 1 I < 1 1 m 1 1 z I I p 1 i I I I I 1 1 I c 1 1 m 1 1 S 1 1 a I 1 p 1 ITl I i I DATE September 15, 1987 CITY COUNCIL REPORT TO Mayor and Members of the City Council FROM Lloyd V Harrell, City Manager SUBJECT Bid NRFP 103 Lease/Purchase of Mail Inserting Machine RECOM10DATION We recommend this bid be awarded to the lowest bidder meeting specification for a two station mail inserting machine, Pitney Bowes The total amount of $17,229 00 includes payments finance charges, maintenance and delivery SUMMARY This bid is for the lease/purchase of an inserting machine used in the preparation of utility bills The lease purchase option spreads the cost over a 36 month period at a cost of $5,743 00 per year including a maintenance agreement This also allows us to take advantage of new technology as it becomes available without major impact on cash flow BACKGROUND Tabulation Sheet PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED central Stores, Utility, Customer Service FISCAL IMPACT Budget Funds for working capital account for the fiscal year 7lo-o43-0582-8701 Respectfully submitted Lloyd V Harrell City Manager Prepared by Name Tom D Shaw Title Asst Purchasing Agent Approved Name Tom D Shaw Title Asst Purchasing Agent na r I v a m ra] 1 1 T] Rl p p I 1 Ct g I I I ti ti ap r I a] I m I � 1 I 1 1 I _ 1"" ITT .2 x a 1 1 p g Tl ] C] m � m g I I f ya m ^n lyr't C I g 1 I 1 I I n m m m m m m m I I I I m m m m m m I I r 1 x m I 1 r $ rm- I 1 r I I I I c i r 1 m I 1 p I 1 p 1 9 1 I