HomeMy WebLinkAbout1987-0470923L
NO
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING
FOR AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances, and
WHEREAS, the city Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefor,
and
WHEREAS, the City Council has provided in the City Budget
for the appropriation of funds to be used for the purchase of
the materials, equipment, supplies or services approved and
accepted herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I
That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Bid
Proposals" attached hereto, are hereby accepted and approved as
being the lowest responsible bids for such items
BID ITEM NUMBER NO VENDOR AMOUNT
9710 7 Memorex Corporation $ 18,780 00
9710 8 $ 9 ITT Courier $ 6,500 00
SECTION II
That by the acceptance and approval of the above numbered
items of the submitted bids, the City accepts the offer of the
persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III
That should the City and persons submitting approved and
accepted items and of the submitted bids wish to enter into a
formal written agreement as a result of the acceptance, approval,
and awarding of the bids, the City Manager or his designated re-
presentative is hereby authorized to execute the written contract
which shall be attached hereto, provided that the written contract
is in accordance with the terms, conditions, specifications,
standards, quantities and specified sums contained in the Bid
Proposal and related bid documents herein approved and accepted
SECTION IV
That by the acceptance and approval of the above numbered
items of the submitted bids the City Council hereby authorizes
the expenditure of funds therefor in the amount and in accordance
with the approved bids or pursuant to a written contract made
pursuant thereto as authorized herein
SECTION V.
That this ordinance shall become effective immediately upon
its passage and approval
PASSED AND APPROVED this 17th day of March, 1987
RAY S IENS, MAYOR
CITY 0 DENTON, TEXAS
ATTEST
*AN
R LTERS
CI YSECRETARYF DENTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
DATE March 17, 1987
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID# 9710 - COMPUTER HARDWARE
RECOMMENDATION We recommend this bid be awarded by items and
awarding only items 7, 8, & 9 at this time Item 7 is for a 730
for the mainframe computer The purchase includes the disk drive
ping to the low bidder Memorex, Corp for the total cost of $18,
to ITT Courier for 3 new crt's at $1,000 00 each with a 3 month
total award of $3,000 00 Item 9 to ITT Courier
t l b d award for Items 7 8 9 for $25,280 00
for one terminal
we are recommending
Megabyte Disk Drive
, installation & ship-
To a > > >
SUMMITRY This bid was for 9 items, some of the items were for soriware
packages that each were bid less than $500 00, which are not included in this award
We also bid one laser type printer that has not been evaluated at this time Item 7 for
the Disk Drive is to the low bid as shown above Items 8 & 9 are not to the low bidder
but the lowest and the best bid The low bidder is quoting used and/or reconditioned
equipment After we have the Company inspect & get maintenance the cost is very near
the same We feel the new CRT's and printer are the best buy for the City of Denton
The disk Drive will be lease purchased and the CRT's & printer purchased out right These
are for BACKGROUNDplanned expansion to other departments within the City
Tabulation Sheet
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED
Finance, Purchasing, Utilities, Customer Service, Court Clerks,
and other Data Processing Main Frame users
FISCAL IMPACT There is no additional impact on the General Fund The three
CRT's are to be purchased by Utilities
Respectfully submitted
Lloyd V Harrell
City Manager
Prepared by
me n J Marshal
itle Purchasing Agent
Approved
am John J Marshall, C P M
Title Purchasing Agent
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