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Home My WebLink About1987-0180923L MOO • AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City has solicited, received and tabulated competitive bids for the construction of public works or improvements in accordance with the procedures of state law and City ordinances, and WHEREAS, the City Manager or a designated employee has received and recommended that the herein described bids are the lowest responsible bids for the construction of the public works or improvements described in the bid invitation, bid proposals and plans and specifications therefore, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS SECTION I That the following competitive bids for the construction of public works or improvements, as described in the "Bid Invita- tions", "Bid Proposals" or plans and specifications attached hereto are hereby accepted and approved as being the lowest responsible bids BID NUMBER CONTRACTOR AMOUNT 9692 Dustrol Corporation $110,000 00 SECTION II That the acceptance and approval of the above competitive bids shall not constitute a contract between the City and the person submitting the bid for construction of such public works or improvements herein accepted and approved, until such person shall comply with all requirements specified in the Notice to Bidders including the timely execution of a written contract and furnishing of performance and payment bonds, after notification of the award of the bid SECTION III That the City Manager is hereby authorized to execute all necessary written contracts for the performance of the construction of the public works or improvements in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with the Notice to Bidders and Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein SECTION IV That upon acceptance and approval of the above competitive bids and the execution of contracts for the public works and improvements as authorized herein, the City Council hereby authorizes the expenditure of funds in the manner and in the amount as specified in such approved bids and authorized contracts executed pursuant thereto SECTION V That this ordinance shall become effective immediately upon its passage and approval PASSED AND APPROVED this the 3rd day of February, 1987 RAY ST P NS, AYOR CITY DENTON, TEXAS ATTEST JE PER A T RS AC IiG CI Y SECRETARY CI OF DENTON, TEXAS APPROVED AS TO LEGAL FORM DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS BY CITY COUNCIL REPORT TO Mayor and Member of the City Council FROM Lloyd Harrell, City Manager DATE February 3, 1987 SUBJECT BID # 9692 Rental of Street Construction Equipment RECOMMENDATION We recommend this bid be awarded to the lowest and most responsible bidder meeting specification, Dustrol Corporation for the annual estimated amount of $110,000 00 The cost are estimated for the total projects but reflect a considerable savings to the City over standard methods of street resurfacing The actual disbursement of funds will be on a per project completion basis Projects will depend on available dollars SUMMARY This bid is for the daily rental of equipment with qualified operators for street paving and reconstruction of existing asphalt street using a method of recycling existing asphalt and resurfacing with a blend of old and new asphalt The City Street Department intends to furnish all support equipment such as trucks, and barracades as well as support personnel as required The machinery being rented is not available in our motorpool fleet This recycling/ resurfacing concept is relatively new to the City We have participated in this type activity on Thomas, Emery and Stanley streets This trial project was found to be very successful and cost effective The daily rental of the equipment instead of bidding the specific street projects permit utilization of our support staff and equipment as our schedule will permit, a flexible work schedule, the ability to change project and/or street selection depending upon changing circumstances, and above all allows better utilization of available funds for upgrading of City Streets Mr Jim Corbin, Street Superintendent, Mr Roger McDaniel Engineering Technician Supervisor and I have completed an extensive evaluation of the bids submitted We have visited with both contractors and reviewed their machinery and discussed their method of operation We have talked with the references supplied to us by both vendors and have thoroughly compared each offering We have considered the various width of paving operations, depth of heat penetration, daily square footage yield average production, maneuverability, work history and several other significant areas of comparison, i e age of equipment, design etc The bid of Cutler Repaving although lower in price per hour failed to bid the complete list of required machinery They have recently made an offering to supply the milling machine and pick up broom, they didn't previously include in their bid By law and charter restrictions we cannot accept this after the bid opening proposal and further more the equipment offered does not meet our specification of the request time schedule After a much more extensive evalution than previously preformed, we feel the bid of Dustrol 1s the best and most responsible bid for the City of Denton page -2- BID# 9692 BACKGROUND Tabulation sheet PROGRAMS, DEPARTMENT OR GROUP AFFECTED Street Department FISCAL IMPACT 1986/87 Budget Funds ACCT# 100-020-0033-8303 Respectfully submitted Lloyd V Harrell City Manager Prepared by Name Tom D Shaw, C P M Title Assistant Purchasing Agent Approved Name John J Marshall, C P M Title Purchasing Agent NH.a •a m co•,.111 Q Ln In A.A 11, rI r, l- , I I v T> v v v T D T x D I i 3S I I 1 1 0zc1,1:1 ovn�,n'� i1HlMr n cvoH,�mnm m-Imnrromr m mmT-� Ix 1.rlT, nT r 7,rr_r.41-Hr01 1-, 1-4 -0 1-, t' H ,t n1 -{ r.i r! rn1 bi r 1 N -{ r J Z n1 1 wa I frt I D Ml 1,WD-ID T IJ)].)HT D7,2 rAI I _ 1 -IC-4T-Iv-13-i-1-4n-i3 -Im -I r H n C, I p 00f7 '*'I,nomQ;agn 0trl7 1: 1 m I z zzzmz2'zr Z0Z=Zn ZHz J1 1 71 H r M r n n n nznTnrnzmm� n x x S zmsl_xrnTm=71T17 r D D T) T, D I- D 11 D v T 7 L I -Ti 1 71 71 71 71 71 r T 71 11 T1 71 1 -1 1 n 17 IT) r) 1A ITt 7 (71 U1 7117 1 �+ 1 Rt m m Ill 171 71 1rt rr PI rig m 1 17 zlcl I 4 I rt1 1 - 1 I C, I r1 I 7+ 1 I I I j I I I I I I t7 I m I 1 1 Ln r 1 (n1,t Ln .. �I LI Z: In rq r9 lIl 11 Ul' I C I C Ln �Nwwr... 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