HomeMy WebLinkAbout1987-0151700L
NO 9
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR CERTAIN
EXEMPTED PROCUREMENT PURSUANT TO ARTICLE 2368a, V A C S , AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, art 2368a, V A C S provides that the City need
not follow the statutory bidding procedures for procurements
where the functional requirements of the City can be satisfied
by only one source, and
WHEREAS, the City wishes to purchase certain hardware from
I B M Corporation, the Director of Data Processing having
advised the City Council that only I B M Corporation can meet
the requirements, NOW, THEREFORE,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON
SECTION I That the purchase from I B M Corporation of
four mega ytes is hereby approved and the expenditure of funds
therefor is hereby authorized
SECTION II That this ordinance shall become effective
imme fate y upon its passage and approval
PASSED AND APPROVED this the day of 1987
RAY ST P EN D4AYOR
CITY 0' DENTON, TEXAS
ATTEST
JE t ALERS, A( TCITY SECRETARYCIOF D NTON, TEXAS
APPROVED AS TO LEGAL FORM
DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY
CITY OF DENTON, TEXAS
BY
DATE January 20, 1987
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT PURCHASE ORDER 76753 to I B M
RECOMFIENDATION We recommed this purchase order in the amount of $20,000 00 for four
megabytes of memory to upgrade the IBM 4361 be approved for payment
SUMMARY This purchase order is for the single source purchase of an upgrade on our
existing IBM 4361 The enlarged memory capacity is necessary to speed trans actions,
to accomodate the new court clerk software, the new inventory/purchasing software
and to eliminate bottle necks in the data retrieval and paging rate
BACKGROUND This upgrade is recommended by IBM and our Director of Finance and the Data
Processing Advisory Board
PROGRAMS, DEPARTMENTS OR GROUPS. AFFECTED Data Processing
FISCAL IMPACT 1986/87 Budget Funds Account Number 100-036-0017-8502
See attached
A P 0 #76753 Respectfully submitted
B Minutes of DPAB meeting
C IBM proposal of 12/9/86
Lloyd V Harrell
City Manager
ared by
Name Tom Shaw
Title Asst Purchasing Agent
Approved
Ame John Marshall
Title Purchasing Agent
CITY OF DENTON, TEXAS
901 B TEXAS STREET
P 0 NUMBER
713753
VENDOR
I .B. M.
ATTN: JEFF 7.EIHM
1503 LBJ FREEWAY
DALLAS. TX 75234
PURCHASE ORDER DENTON, TX 76201
DATE/VENDOR NO DOCUMENT TYP
01/07/87 S11
11161002
SHIP TO
CITY OF DENTON.
DATA PROCESSING
324—B EAST MCKINNEY ST.
DENTON, TX 76201
BID/REF N
TEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT
01 100 036 0017 6802
02 100 036 0017 $502
I FOUR MEGABYTES OF MEMORY FOR
THE IBM 4361
he City of Denton, Texas is tax exempt House tiro No sI
reference P 0 Number on all B/L,Shipments and Invoices
,hipments ate F 0 B City of Denton, or as indicated
209000.00
Send Invoices TO Direct Inquiries TO
City of Denton Accounts Payable John J Marshall C P M Purchasing Agent
215 E McKinney St Denton TX 76201 Tom D Shaw C P M Asst Purchasing Agent
(or as indicated on Purchase Order) 817/566 8311 D/FW Metro 267 0042
The City of Denton is an equal opportunity employer
MINUTES
CITY OF DENTON
DATA PROCESSING ADVISORY BOARD
DECEMBER 15, 1986
MEMBERS PRESENT Jim Kuykendall
Dale Maddry
Charles Riddens
MEMBERS ABSENT Ron McDade
OTHERS PRESENT Gary Collins
John Marshall
Tom Shaw
Charles Riddens made a motion that the minutes of the October 29, 1986 be
approved as written Jim Kuykendall second the motion and it passed unanimously
Gary Collins explained, the Software packages being presented had been established
as priority items by the Data Processing Steering Committee during the Budget
Process and funds had been budgeted in this fiscal year for the acquisitions of
these packages Tom Shaw discussed the inadequacies of the current inventory
and Purchasing systems John Marshall discussed needs of the Purchasing Division
for more accurate and timely information than currently available Dale Maddry
asked what other resources would be needed to implement these packages Gary
Collins explained that an additional staff member had been budgeted to provide
the necessary support in implementation of these packages and that the City was
currently trying to recruit an individual In addition, Gary Collins explained
that the request for an additional four megabytes of memory would be necessary
to handle the increase processing requirements of these systems as well as correct
the current response time problem Charles Riddens made a motion that the Board
recommend the City Council enter into an agreement with American Management
Systems for the acquisition of the extended Purchasing and Inventory Systems
Jim Kuykendall second the motion and it passed unanimously
Gary Collins explained that the Job Costing and Cost Allocation Systems would be
the final Sub -system of an integrated Financial System and complement the
currently installed LGFS Modules as well as the proposed extended Purchasing
and Inventory Sub -systems In addition, Gary Collins explained that the additional
four megabytes of memory was needed to correct the current disk paging problem
as well as provide the needed resources for the extended Purchasing and Inventory
Systems Gary Collins suggested that the Board recommend to the City Council
the acquisition of the Job Costing and Cost Allocation Sub -systems as well as
the additional memory The Board concurred with this suggestion
There being no further business the meeting was adjourned
International Business Machines Corporation 1603 LBJ Freeway
Dallas Texas 75234
214/888 5200
December 9, 1986
Mr Gary Collins
City of Denton
324—B E McKinney
Denton, TX 76201
Dear Gary
As per our conversation, the cost of upgrading the City of
Denton's 4361 from a model L05 to a model M05 is $20,000 The
model upgrade increases the processor's main memory from four
megabytes to eight megabytes
The lead time for this memory upgrade will be approximately eight
to twelve weeks from the date that we receive the City of Denton's
order
Please feel free to call me if you have any additional questions
Cordially,
aq
Jeff Ziebm
Marketing Representative
1HV7 3436 4 1