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Home My WebLink About1984-1400923L NO R6�-/yD AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCOR- DANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, state law requires that certain contracts requiring an expenditure or payment by the City in an amount exceeding $5,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment, and WHEREAS, Section 2 36 (f) of the Code of Ordinances requires that the City Council approve all expenditures of more than $3,000, and WHEREAS, Section 2 09 of the City Charter requires that every act of the council providing for the expenditure of funds or for the contracting of indebtedness shall be by ordinance, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS, HEREBY ORDAINS SECTION I That the City Council hereby determines that there is a public calamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health of the citizens of the city, or to provide for unforseen damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equipment, supplies or services, as described in the "Purchase Orders" attached hereto, are hereby approved PAGE 1 PURCHASE ORDER NUMBER VENDOR AMOUNT 64108A Hewlett-Packard $ 7,692 00 65357 ESCO Elevators 3,744 00 65359 Xerox Corporation 7,092 84 65488 J S Equipment Corporation 3,676 12 65701 Computer Association International 8,460 00 65702 I T T Courier 73,296 00 SECTION II That because of such emergency, the City Manager or designated employee is hereby authorized to purchase the materials, equipment, supplies or services as described in the attached Purchase Orders and to make payment therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids SECTION III That this ordinance shall become effective immediately upon its passage and approval -rL PASSED AND APPROVED this the day of 19e ATTEST CARLOTTE LA LEN, CITY SEUK6TAKY CITY OF DENTON, TEXAS APPROVED AS TO LEGAL FORM JOE D MORRIS$ ACTING CITY ATTORNEY CITY OF DENTON, TEXAS BY , flnaio PAGE 2 DATE OF MEETING COUNCIL AGENDA ITEM # CITY COUNCIL AGENDA BACK-UP SUMMARY SHEET October 30, 1984 Consent a.V.Zt SUBJECT P 0 #64108A HEWLETT PACKARD CO $7,692 00 SUMMARY This Purchase Order is for the continued Service/ Maintenance contract with Hewlett-Packard on the computer equipment used by the Electric Metering & Substation Department and located at the power plant Prior service was on P 0 #60291 and #64108 ACTION REQUIRED Approval by Council SOURCE OF FUNDS 1985 Budget 610-008-0253-8343 RECOMMENDATION We recommend this Purchase Order to Hewlett- Packard to the amount of $7,692 00, payable monthly, be approved for Service/Maintenance EXHIBIT Purch se r Copy SUBMITTED BY 4h J Marshall, C P M 'Purchasing Agent ITY OF DENTON, TEXAS 215 E. McKINNEY ST PURCHASE ORDER DENTON, TX 78201 P 0 NUMBER DATENENDOR NO DOCUMENT TYPE 10/21/84 C10 S NDOR HEW49000 SHIP TO IEWLETT-PACKARD CO. CONFIRMATION ONLY 1 O Box 1270 DO NOT DUPLICATE 'ICHARDSON, TX. 75080 EM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT )10 006 0253 8343 12 SERVICE CONTRACT -MAINTENANCE 79692.00 is City of Denton, Texas Is tax exempt House Bill No 20 iference P O Number on all B/L, Shipments and Invoices dpments are F 0 B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 817/58"223 TOTAL FOR P.O. 7,692.00 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 8171566-8311 D/FW Metro 267-0042 The City of Denton is an equal opportunity employer DATE OF MEETING COUNCIL AGENDA ITEM # CITY COUNCIL AGENDA BACK-UP SUMMARY SHEET Ocotber 30, 1984 Consent a-&, 0�, SUBJECT P 0 #65357 ESCO ELEVATORS INC $3,744 00 SUMMARY This Purchase Order is for the continuation of our Service Maintenance Contract with ESCO Elevators Inc This is for the elevators at the Police Department at the old City Hall building ACTION REQUIRED Approval by Council SOURCE OF FUNDS 1985 Budget 100-007-0040-8301 RECOMMENDATION He recommend this Purchase Order for Service Maintenance on the elevators at the Police Department be approved to ESCO Elevators for $3,744 00 for this fiscal year EXHIBIT u haser Copy SUBMITTED BY (\ I 0 J a sha11, C P M Purcha ng Agent 215 E. MCKINNEY ST CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 76201 P O NUMBER ENDOR ESCO ELEVATORS INC. P.O. BOX 633 EULESS, TX 76039 DATEIVENDOR NO 10/11/84 ESC49000 SOB DOCUMENT SHIP TO CITY OF DENTON, POLICE DEPARTMENT 221 NORTH ELM STREET DENTON& TX 76201 TYPE F-1 ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO UNE AMOUNT 100 007 0040 8301 1 MAINTENANCE CONTRACT —ELEVATORS 3o744.00 TOTAL FOR P.O. 3,744.00 The City of Denton, Texas Is tax exempt House Bill No 20 Reference P O Number on all BIL, Shipments and Invoices Shipments are F O B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 817156"223 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817/566-8311 DIFW Metro 267-0042 The City of Denton Is an equal opportunity employer CITY COUNCIL AGENDA BACK-UP SUMMARY SHEET DATE OF MEETING October 30, 1984 COUNCIL AGENDAIITEM # Consent SUBJECT P 0 #65359 XEROX CORPORATION $7,092 84 SUMMARY This Purchase Order is for the continuation of the Lease/Purchase payments on the 5600 Xerox machine located at the Municipal Building Payments are $591 00 per month for the total yearly amount of $7,092 00 ACTION REQUIRED Approval by Council SOURCE OF FUNDS 1985 WC #710-004-0598-8701 RECOMMENDATION, We recommend this Purchase Order to Xerox in the amount of $7,092 00 be approved for the continued payments for the lease/purchase EXHIBIT Purcha�se Or or Copy i SUBMITTED BY ' pohn r hall , C P M urchasing Agent McKINNEY ST P O NUMBER OJ IJfJ /ENDOR Xo.rfC: C0Rr'CRAT1U,4 XI:RUX FINANCE CENT"R P.Ue UDX ou0J07 DALLAS. TA ljdub UI I T Ut- UtN I UN, I tAAS L2 �D PURCHASE ORDER DENTON, TX 76201 DATENENDOR NO DOCUMENT 10/12/44 L11j XtRb70U1 SHIP TO �aNT,AL zr Utkto L"f*riKAATLUry UNLY DU iiuT wUNLICATc TYPE S ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN l 7L0 "4 U.,')S .,7J1 L. MU. filirn .+U. a�+—>—lJl 7.012.J4 J L The City of Denton, Texas is tax exempt House BIII No 20 TU rhL_ rwrl N.u. I rQjz.d4 R R Number Items Received Cr Date Voucher Number I Amount 4 , -&. Y', CITY COUNCIL AGENDA BACK-UP SUMMITRY SHEET DATE OF MEETING October 30, 1984 COUNCIL AGENDA ITEM # Consent SUBJECT P 0 #65488 J S EQUIPMENT CO $3,676 12 SUMMARY This Emergency Purchase for repair of our equipment number 2500.Track Loader located and used at the landfill ACTION REQUIRED Approval by Council SOURCE OF FUNDS 1985 W C #710-004-0598-8710 RECOMMENDATION We recommend this Purchase Order be approved for the emergency repair of City equipment in the amount of $3,672 12 EXHIBITS Puase Order Copy .TArc ru, /7 SUBMITTED BY fin JN KarshalI, C P M rchasing Agent u 215 E McKINNEY ST P O NUMBER 65488 NDOR Je S EQUIPMENT CO. 602 WILDLIFE PARKWAY GRAND PRAIRIE, TX 75050 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 76MI DATEIVENDOR NO DOCUMENT 10/18/84 C14 JJJ59S00 SHIP TO VEHICLE MAINTENANCE CONFIRMATION ONLY DO NOT DUPLICATE TYPE S TEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT 1 710 004 0598 8710 1 02500 REPLACE TRACK ASSY 3,676*12 he City of Denton, Texas is tax exempt House Bill No 20 teference P O Number on all B/L, Shipments and Invoices ,hipments are F O B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 817/566-8223 TOTAL FOR P.O. 3*676*12 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 8171566-8311 DIFW Metro 267.0042 The City of Denton is an equal opportunity employer DATE OF MEETING COUNCIL AGENDA ITEM # SUBJECT CITY COUNCIL AGENDA BACK-UP SUMMARY SHEET October 30, 1984 Consent P 0 #65701 COMPUTER ASSOCIATES INTERNATIONAL $8,450 00 SUMMARY This Purchase Order is for the continued lease of software for Data Processing for the fiscal year 1985 This is the same amount approved and paid in the 1984 fiscal year ACTION REQUIRED Approval by Council SOURCE OF FUNDS Budget 100-003-0017-8509 RECOMMENDATION We recommend this Purchase Order be approved for the amount of $8,450 00 to Computer Associates International This is payable in monthly payments of $705 00 each EXHIBIT Pury a Or s-r— opy SUBMITTED BY C J J M a s h a l C P M &chasiho Agent CITY OF DENTON, TEXAS 215 E. McKINNEY ST PURCHASE ORDER DENTON, TX 75201 P O NUMBER DATEIVENDOR NO a 1 10/22/84 JENDOR COM64500 COMPUTER ASSOCIATES INTOL P 0 BOX 7247-8999 PHILADELPHIA* PA 19170-8999 DOCUMENT C11 SHIP TO DATA PROCESSING CONFIRMATION ONLY DO NOT DUPLICATE TYPI S ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUN 01 100 003 0017 8509 12 CADYNAM/T-DOS LEASE60616-10/85 3,960.00 02 100 003 0017 8509 12 CA-JASPER/HA-DOS 60615 -10/85 3,120.00 03 100 003 0017 8509 12 CA -SORT -DOS LEASE60614 -10/85 1.380000 TOTAL FOR P.O. 8,460.00 The City of Denton, Texas is tax exempt House BIII No 20 Reference P O Number on all BIL Shipments and Invoices Shipments are F O B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 8171588.8223 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817/566-8311 DIFW Metro 267.0042 The City of Denton is an equal opportunity employer CITY COUNCIL AGENDA BACK-UP SUMMARY SHEET DATE OF MEETING October 30, 1984 COUNCIL AGENDA ITEM # Consent SUBJECT P 0 #65702 ITT COURIER $73,296 00 SUMMARY This Purchase Order is for the continued lease/ purchase and maintenance payments on the ITT Terminals and other related equipment for the Data Processing Department for the fiscal year 1985 This same amount was paid monthly for the 1984 fiscal year on our Purchase Order #60297 and 60433 ACTION REQUIRED Approval by Council SOURCE OF FUNDS 1985 Budget 100-003-0017-8509 RECOMMENDATION We recommend this Purchase Order be approved to ITT Courier for the continued payments for lease/purchase, maintenance in the amount of $73,296 00 EXHIBITS Puxch a rd C y SUBMITTED BY 7 Jo J Mar hal,CPM P chasin Agent 215 E. McKINNEY ST P O NUMBER 65702 :NDOR ITT COURIER Pe Oe BOX 93711 CHICAGO* IL 60670 CITY OF DENTON, TEXAS PURCHASE ORDER DENTON, TX 7=1 DATEIVENDOR NO DOCUMENT 10/22/84 C11 41477000 SHIP TO DATA PROCESSING CONFIRMATION ONLY DO NOT DUPLICATE TYPE S ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO LINE AMOUNT 1 100 003 0017 8509 12 LEASE/PURCHASESMAINT-9/30/85 36*210.00 2 100 003 0017 8509 12 LEASE/PURCHASES14AINT-9/30/85 37s086e00 The City of Denton, Texas Is tan exempt House Bill No 20 Reference P O Number on all BIL, Shipments and Invoices Shipments are F O B City of Denton, or as Indicated Send Invoices TO City of Denton, Accounts Payable 215 E McKinney St, Denton, TX 76201 Phone 817/58"223 TOTAL FOR P.Oe 73,296*00 Direct All Inquiries TO John J Marshall, C P M Purchasing Agent Tom D Shaw, C P M Asst Purchasing Agent 817/588.8311 D/FW Metro 267-0042 The City of Denton is an equal opportunity employer