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Home My WebLink AboutR2011-003\\codad\departments\legal\our documents\resolutions\l Btexas storytelling festival alcohol distribution.doc RESOLUTION NO. R2011-003 A RESOLUTION ALLOWING TEJAS STORYTELLING ASSOCIATION TO BE THE SOLE PARTICIPANT ALLOWED TO DISTRIBUTE/NOT SELL ALCOHOLIC BEVERAGES AT THE TEXAS STORYTELLING FESTIVAL ON MARCH 12, 2011, UPON CERTAIN CONDITIONS; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE AN AGREEMENT IN CONFORMITY WITH THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Denton ("City") is the owner of the Civic Center; and WHEREAS, the consumption of alcoholic beverages is allowed in the Civic Center pursuant to City of Denton Code, §22-32 (b); and WHEREAS, the City Council finds that it is in the public interest to select only one vendor of alcoholic beverages at the Texas Storytelling Festival; and WHEREAS, Elizabeth Ellis, President of Tejas Storytelling Association (called "Association"), has requested that they be the sole participant allowed to distribute/not sell alcoholic beverages at this year's Texas Storytelling Festival on March 12, 2011; and WHEREAS, the Parks, Recreation, and Beautification Board has recommended that the Association be the sole participant allowed to distribute/not sell alcoholic beverages at the Texas Storytelling Festival; and WHEREAS, the City agrees with the recommendation of the Parks, Recreation, and Beautification Board; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION 1. Association shall be the sole participant allowed to distribute/not sell alcoholic beverages at the Texas Storytelling Festival on March 12, 2011 at the Civic Center upon the following conditions: 1. They shall provide the security necessary for the distribution or sale of alcoholic beverages; 2. They shall provide general comprehensive liability insurance from a responsible carrier, with the City as an additional insured, in the amount of $500,000.00. 3. They agree to indemnify the City of Denton against any liability incident to the distributing or selling of alcoholic beverages at the Texas Storytelling Festival. SECTION 2. The City Manager or his designee is authorized to execute an agreement in conformity with this Resolution, which shall be substantially in the form of the agreement attached hereto and made a part hereof by reference. Ilcodadldepartmentsllegallour documentslresolutions1111texas storytelling festival alcohol cistribution.doc SECTION 3. This Resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of AQ% 4?,2011. t 1~v4w) MMAIAk A B UGHS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: ANITA BURGESS, CITY ATTORNEY BY: l Page 2 of 2 cAdocuments and settings board president\local settings\temporary intemet fi1es\content.ie5\a1 bh2x31 \texas%20storytelling%20festival%20alcohol%20contract[ 1 ].doc CIVIC CENTER AGREEMENT FOR THE TEXAS STORYTELLING FESTIVAL STATE OF TEXAS COUNTY OF DENTON § This Agreement, made this Ift day of AN, , 2011, by and between the City of Denton, a municipal corporation, hereinafter referred to as the "CITY" and Eliabeth Ellis doing business as TEJAS STORYTELLING ASSOCIATION, hereinafter referred to as "ASSOCIATION". WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows: ARTICLE 1 GENERAL The City grants to ASSOCIATION the exclusive privilege to distribute/not sell alcoholic beverages, subject to the exceptions and conditions hereinafter set forth, for the TEXAS STORYTELLING FESTIVAL on March 12, 2011 to be held at the Civic Center. This privilege does not extend beyond the date of the TEXAS STORYTELLING FESTIVAL for the year 2011. ARTICLE 2 SCOPE OF SERVICES ASSOCIATION in order to exercise the privilege to distribute/not sell alcoholic beverages must perform the following: A. ASSOCIATION shall be solely responsible for the rental and payment for any booth space necessary for the distribution/not sale of alcoholic beverages at the TEXAS STORYTELLING FESTIVAL. B. ASSOCIATION shall be solely responsible to obtain any temporary license and permit necessary for the distribution/not sale of alcoholic beverages at the TEXAS STORYTELLING FESTIVAL. C. ASSOCIATION shall be solely responsible for the obtaining and paying for any security necessary for their distribution/not sale of alcoholic beverages at the TEXAS STORYTELLING FESTIVAL. ASSOCIATION'S failure to do any of the above and to show proper proof of compliance shall waive their right to exercise the privilege of distributing/not selling alcoholic beverages at the TEXAS STORYTELLING FESTIVAL. ARTICLE 3 LOCAL RULES AND REGULATION ASSOCIATION agrees to abide by all municipal, county, state and federal laws, ordinances, rules and regulations and specifically, without limitation, the Denton Civic Center Rules and Regulations, to obtain all necessary and proper licenses, permits and authorizations, and to comply with the requirements of any duly authorized person acting in connection therewith. ASSOCIATION shall pay all taxes, if any, of every nature and description arising out of or in any manner connected with the sale of alcoholic beverages. ASSOCIATION will exercise reasonable care and due diligence in their distribution/not sale of alcoholic beverages at the TEXAS STORYTELLING FESTIVAL. ARTICLE 4 INDEMNITY AGREEMENT ASSOCIATION shall indemnify and save and hold harmless the CITY and its officers, agents, and employees from and against any and all liability, claims, demands, losses, and expenses, including but not limited to, court costs and reasonable attorney fees incurred by the CITY, and including, without limitation, damages for bodily and personal injury, death and property damage, resulting from the negligent acts or omissions of ASSOCIATION or its officers, shareholders, agents, or employees in the execution, operation, or performance of this Agreement. Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement, and nothing herein shall waive any of the parties' defenses, both at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved. ARTICLE 5 INSURANCE During the performance of the Agreement, ASSOCIATION shall maintain the following insurance with an insurance company licensed to do business in the State of Texas by the State Insurance Commission or any successor agency that has a rating with Best Rate Carriers of at least an A- or above: A. Comprehensive General Liability Insurance with bodily injury limits of not less than $500,000 for each occurrence and not less than $500,000 in the aggregate, and with property damage limits of not less that $100,000 for each occurrence and not less than $100,000 in the aggregate. B. Liquor/Dram Shop Liability in the amount of $250,000 per occurrence for any event occurring on City-owned property where alcohol will be provided or served. TEXAS STORYTELLING FESTIVAL - Page 2 C. ASSOCIATION shall furnish insurance certificates or insurance policies at the CITY'S request to evidence such coverages. The insurance policies shall name the CITY as an additional insured on all such policies, and shall contain a provision that such insurance shall not be canceled or modified without written notice to the CITY and ASSOCIATION. In such event, ASSOCIATION shall, prior to the effective date of the change or cancellation, serve substitute policies furnishing the same coverage. ARTICLE 6 NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered or mailed to the respective parties by depositing same in the United States mail to the address shown below, certified mail, return receipt requested, unless otherwise specified herein. Mailed notices shall be deemed communicated as of three (3) days' mailing: To ASSOCIATION: To CITY: TEJAS STORYTELLING ASSOICATION CITY OF DENTON: Elizabeth Ellis, President City Manager P.O. Box 2806 215 E. McKinney Denton, TX 76202 Denton, Texas 76201 All notices shall be deemed effective upon receipt by the party to whom such notice is given, or within three (3) days' mailing. ARTICLE 7 ENTIRE AGREEMENT This Agreement, consisting of five (5) pages and no exhibits, constitutes the complete and final expression of the agreement of the parties, and s intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications, and agreements which may have been made in connection with the subject matter hereof. ARTICLE 8 SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event, the parties shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision. TEXAS STORYTELLING FESTIVAL - Page 3 ARTICLE 9 DISCRIMINATION PROHIBITED In performing the services required hereunder, ASSOCIATION shall not discriminate against any person on the basis of race, color, religion, sex, national origin or ancestry, age, or physical handicap. ARTICLE 10 PERSONNEL ASSOCIATION represents that it has or will secure, at its own expense, all personnel required to perform all the services required under this Agreement. Such personnel shall not be employees or officers of, or have any contractual relations with the CITY. ARTICLE 11 ASSIGNABILITY ASSOCIATION shall not assign any interest in this Agreement, and shall not transfer any interest in this Agreement (whether by assignment, novation, or otherwise) without the prior written consent of the CITY. ARTICLE 12 MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, or limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith, and no evidence of any waiver or modification shall be offered or received in evidence in any proceeding arising between the parties hereto out of or affecting this Agreement, or the rights or obligations of the parties hereunder, and unless such waiver or modification is in writing and duly executed; and the parties further agree that the provisions of this section will not be waived unless as set forth herein. ARTICLE 13 MISCELLANEOUS A. Venue of any suit or cause of action under this Agreement shall lie exclusively in Denton County, Texas. This Agreement shall be construed in accordance with the laws of the State of Texas. B. The captions of this Agreement are for informational purposes only, and shall not in any way affect the substantive terms or conditions of this Agreement. TEXAS STORYTELLING FESTIVAL - Page 4 IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be executed by its duly authorized City Manager, and ASSOCIATIO has execute his Ag ement through its duly authorized undersigned officer on this the day of , 2011. CITY OF DENTON, TEXAS --"7 G ORGE C. CAMPBELL, CITY MANAGER ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: i U 1 /I iQ APPROVED AS TO LEGAL FORM: ANITA BURGESS, CITY ATTORNEY BY: TEJAS STORYTELLING ASSOCIATION m e BY: SA EELIZABFYA ELL S, SIDENT WITNESS: BY: TEXAS STORYTELLING FESTIVAL - Page 5