HomeMy WebLinkAboutAugust 4, 2011 AgendaAGENDA
CITY OF DENTON CITY COUNCIL
August 4, 2011
After determining that a quorum is present, the City Council of the City of Denton, Texas will
convene in a Special Called Work Session on Thursday, August 4, 2011 at 8:30 a.m. in the
Council Work Session Room at City Hall, 215 E. McKinney, Denton, Texas at which the
following items will be considered:
1. Receive a report, hold a discussion and give staff direction on the 2011-12 City
Manager's Proposed Budget, Capital Improvement Program, and Five-Year Financial
Forecast.
Following the completion of the Work Session, the City Council will convene in a Closed
Meeting to consider specific items when these items are listed below under the Closed Meeting
section of this agenda. The City Council reserves the right to adjourn into a Closed Meeting on
any item on its Open Meeting agenda consistent with Chapter 551 of the TEXAS
GOVERNMENT CODE, as amended, as set forth below.
1. Closed Meeting
A. Deliberations Regarding Certain Public Power Utilities: Competitive Matters -
Under Texas Government Code Section 551.086.
1. Receive competitive public power information from staff in the form of a
proposed operating budget for Denton Municipal Electric ("DME") for the
upcoming fiscal year, including without limitation, revenues, expenses,
commodity volumes, and commitments, and the direction of DME; and
discuss, deliberate, consider adoption of the budget and other matters, and
provide staff with direction regarding such matters.
CERTIFICATE
I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the
City of Denton, Texas, on the day of 2011 at
o'clock (a.m.) (p.m.)
CITY SECRETARY
NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS
ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT.
THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING
IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED
MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE
TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-
RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED
THROUGH THE CITY SECRETARY'S OFFICE.
AGENDA INFORMATION SHEET
AGENDA DATE: August 4, 2011
DEPARTMENT: Finance
ACM: Jon Fortune
SUBJECT
Receive a report, hold a discussion, and give staff direction regarding the FY 2011-12 City
Manager's Proposed Budget, Capital Improvement Program, and Five-Year Financial Forecast.
BACKGROUND
The FY 2011-12 City Manager's Proposed Budget was submitted to the Council on July 29th.
Attached is a PowerPoint presentation that summarizes the proposed budget. The information
provided has been derived from a culmination of input from the City Manager, City Council,
Public Utilities Board, service level demands, department requests, and miscellaneous economic
assumptions. The presentation includes summary information concerning the following items:
• FY 2010-11 year-e
• Proposed FY 2011
• Proposed FY 2011
• Proposed FY 2011
• Proposed FY 2011
• Proposed FY 2011
nd revenue and expenditure estimates
-12 tax rate
-12 Budget
-16 financial forecast for the major operating funds
-16 planned capital improvement program
-16 Utility Budgets and proposed rates
A copy of the long term financial plans for each major operating fund is included in the proposed
budget document. Each of the utility fund plans have been reviewed by the Public Utilities
Board (PUB). The PUB has recommended for approval the Electric, Water, Wastewater, and
Solid Waste budgets.
The Electric Fund long term financial forecast has been provided to you under separate cover.
Due to the confidential nature of this information, it may be necessary to enter a Closed Session
discussion with the City Council should you wish to discuss it in detail.
I have also attached for your reference a summary of the supplemental funding requests
submitted for the General Fund and other select funds. The summary indicates the packages that
were requested by departments and those that have been recommended for approval by the City
Manager. For the recommendations that are being proposed out of funds other than the General
Fund, a footnote and legend has been provided to indicate the specific funding source for these
items. Additionally, the packages that are not recommended for approval by the City Manager
are highlighted for your reference.
Agenda Information Sheet
August 4, 2011
Page 2
The purpose of this work session is to provide the City Council with detailed information
concerning the proposed budget and allow the opportunity for questions. Below is the schedule
we will follow to adopt the budget and tax rate:
August 16 Vote to Consider a Proposal for a Tax Increase prior to publishing
Notice of Hearing (if necessary).
September 6 1st Public Hearing on Tax rate (if necessary).
Public Hearing on Proposed Budget.
September 13 2" d Public Hearing on Tax rate (if necessary).
September 20 City Council Adopts Budget and Tax rate.
I look forward to discussing the City Manager's FY 2011-12 Proposed Budget in detail with you.
If you have any questions, or need additional information, please let me know.
F XHIRIT C
1. Power Point Presentation - 2011-12 Proposed Budget and Financial Forecast
2. Summary of City Manager Recommendations for Supplemental Funding Requests
3. July 25, 2011 Public Utilities Board Agenda Items Related to the Proposed Utility Rates
4. Vacant Position List
Respectfully Submitted By:
Bryan Langley
Chief Financial Officer
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PUBLIC UTILITIES BOARD AGENDA ITEM #5
AGENDA INFORMATION SHEET
AGENDA DATE: July 25, 2011
DEPARTMENT: Utilities Administration
ACM: Howard Martin, Utilities, 349-8232 Ibl-11-11
SUBJECT
Receive a report; hold a discussion and give staff direction on the proposed Water Rates for FY
2011-12.
BACKGROUND
Proposed FY 2011-12 Utilities budgets and CIF's were presented and approved by the PUB
during May and June. The budgets will be submitted to City Council for review on July 29th and
are scheduled for adoption on September 20, 2011. The proposed rate increase is designed to
recover the cost of service for the water utility and provide a positive or breakeven net income.
During the budget presentations, the PUB reviewed the Water Utility budget and the proposed
rate change that could be implemented to support the proposed FY 2011-12 budget and FY
2012-16 CIP. As part of the Water budget discussions the Water department staff recommended
and received PUB approval for a 9.5% rate revenue increase. The 9.5% includes funding to
support the aging infrastructure and reserve requirement financial plan. Staff is proposing an
across the board rate increase of 9.5% to all components of existing residential and commercial
retail rates.
The average residential customer using 10,000 gallons would incur the following monthly
charge.
Current Proposed Increase
$40.95 $45.00 $4.05
SUMMARY
An across the board increase of 9.5% is the simplest way to achieve the necessary rate revenue
increase. Based on normal volumes, the proposed increase will generate the rate revenue needed
to meet revenue requirements.
49
AIS - PUB Agenda Item 45
July 25, 2011
Page 2 of 2
FISCAL SUMMARY
The proposed rate increase will provide the revenues necessary to cover the cost of service to
customers.
RECOMMENDATION
No formal recommendation is required at this time. Staff will bring proposed utility ordinances,
with an effective date of October 1, 2011, to the PUB for action on August 8, 2011.
EXHIBITS
1. Water Rate Presentation
Respectfully submitted:
Jim Coulter, Director Water Wastewater Utilities
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PUBLIC UTILITIES BOARD AGENDA ITEM #6
AGENDA INFORMATION SHEET
AGENDA DATE: July 25, 2011
DEPARTMENT: Utilities Administration
ACM: Howard Martin, Utilities, 349-8232 Ibl-11-11
SUBJECT
Receive a report; hold a discussion and give staff direction on the proposed Wastewater Rates for
FY 2011-12.
BACKGROUND
Proposed FY 2011-12 Utilities budgets and CIF's were presented and approved by the PUB
during May and June. The budgets will be submitted to City Council for review on July 29th and
are scheduled for adoption on September 20, 2011. The PUB direction supports the aging
infrastructure and reserve requirement financial plan. The proposed rate increase is designed to
recover the cost of service for the wastewater utility and provide a positive or breakeven net
income.
During the budget presentations, the PUB reviewed the Wastewater Utility budget and the
proposed rate change that could be implemented to support the proposed FY 2011-12 budget and
FY 2012-16 CIP. As part of the Wastewater budget discussions, the Wastewater department
staff recommended and received PUB approval for an 11% rate revenue increase. The 11%
includes funding to support the aging infrastructure and reserve requirement financial plan. Staff
is proposing an across the board rate increase of 11% to all components of existing residential
and commercial retail rates.
The average residential customer using 6,500 gallons would incur the following monthly charge.
Current Proposed Increase
$25.98 $28.84 $2.86
SUMMARY
An across the board increase of 11% is the simplest way to achieve the necessary rate revenue
increase. Based on normal volumes, the proposed increase will generate the rate revenue needed
to meet revenue requirements.
61
AIS - PUB Agenda Item 46
July 25, 2011
Page 2 of 2
FISCAL SUMMARY
The proposed rate increase will provide the revenues necessary to cover the cost of service to
customers.
RECOMMENDATION
No formal recommendation is required at this time. Staff will bring proposed utility ordinances,
with an effective date of October 1, 2011, to the PUB for action on August 8, 2011.
EXHIBITS
1. Wastewater Rate Presentation
Respectfully submitted:
Jim Coulter, Director Water Wastewater Utilities
62
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PUBLIC UTILITIES BOARD AGENDA ITEM #7
AGENDA INFORMATION SHEET
AGENDA DATE: July 25, 2011
DEPARTMENT: Solid Waste Department
ACM: Howard Martin, 349-8232
SUBJECT
Receive a report, hold a discussion, and provide staff direction on the proposed solid waste rates
for FY 2012.
BACKGROUND
Solid Waste staff developed and presented to the Public Utilities Board at their meetings of May
23, 2011, June 13, 2011, and June 27, 2011 the fiscal year 2012 solid waste operating budget and
fiscal year 2012-2016 capital improvement program (CIP).
The proposed fiscal year 2012 rate changes were included in the FY 2012 budget documentation
and presentation materials recommended by the Public Utilities Board to the City Council. They
included residential refuse and recycling rate increases, commercial dumpster refuse rate
increases, and a small landfill gate rate increase. The rate increases support the service levels
provided for the residential service customers, the commercial refuse customers, and the landfill
customers FY 2012. (Exhibit 11).
Proposed Customer Rates:
FY 2011
FY 2012
Residential Refuse:
Standard Cart
$18.65
$19.25
Small Cart
$16.45
$17.10
Large Cart
$21.00
$21.95
Residential Curbside Recycling
$ 5.05
$ 5.15
Multi-family Recycling
$ 2.25
$ 230
COD Landfill Gate Rate $41.25 / ton $42.25 / ton.
State of Texas Landfill Surcharge $ 1.25 /ton $ 1.25 /ton
Gross Landfill Gate Rate $42.50 / ton $43.50 / ton
Commercial dumpster refuse rates are proposed to increase approximately 3.9%.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
The proposed FY 2012 solid waste rates have not been presented to the PUB prior to this
meeting.
71
AIS - PUB Agenda Item #7
RAN- 25, 2011
Page 2 of 2
ESTIMATED SCHEDULE OF PROJECT
The PUB approval of the solid waste rate ordinance is scheduled for the meeting of August 8,
2012.
FISCAL INFORMATION
The rate schedule establishes the funding mechanism to support the FY 2012 solid waste
operating budget and FY 2012-2016 CIP.
DATE SCHEDULED FOR COUNCIL APPROVAL
The City Council will be presented the FY 2012 solid waste operating budget and FY 2012 -
2016 CIP beginning in July 2011. Annual budget and CIP approval is expected to occur during
September 2011.
Exhibit I - Proposed Fiscal Year 2012 Solid Waste Rate Presentation
Exhibit 11 - Solid Waste Rate Comparison - Fiscal Year 2012 and Fiscal Year 2011
Respectfully submitted,
A. Vance Kemler
General Manager, Solid Waste
Prepared by,
rv
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S. Lebsack
Development and Administrative Manager
72
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84
CITY OF DENTON SOLID WASTE UTILITY
FISCAL YEAR RATE COMPARISON
FY 2012
FY 2011
Rate Schedule
Rates
Rates
Variance
Residential Containerized Service - SWR
Monthly Residential - 1 time per week pickup
Standard container
19.25
18.65
3.22%
Small container
17.10
16.45
3.95%
Large container
21.95
21.00
4.52%
Residential Recycling Services - SWRR
Includes 1 time per week curbside collections
5.15
5.05
1.98%
Minimum Billing/Base Rate - upon qualification
17.85
17.25
3.48%
Excess Brush, Grass, Leaves - Per CY (If Over 6 CY)
7.00
7.00
0.00%
Appliance Collection (Per CFC / PCB Appliance)
50.00
50.00
0.00%
Residential construction materials - mobilization charge
70.00
70.00
0.00%
Residential construction materials - per cubic yard
10.00
10.00
0.00%
Televisions, Monitors, CRT's, LCD's, Plasma, etc.
20.00
20.00
0.00%
Multi-FamilV Refuse Collection Services - SWMFS
Multi-Family Bulky Item Collection Service:
Type of Container
Rental
Rental
4 Cubic Yard SL Container
24.00
23.00
4.35%
8 Cubic Yard FL Container
38.00
37.00
2.70%
Type of Container
Pickup
Pickup
4 Cubic Yard Contanier
52.00
50.00
4.00%
8 Cubic Yard Contanier
71.00
68.00
4.41%
Appliance & Bulky Item Collection Services
Per Apartment Unit / Per Month
2.60
2.50
4.00%
Multi-Family Chemical Collection & Recycling - MFR
Includes on demand Home Chemical collections
2.30
2.25
2.22%
Commercial Service - SWC
8 Yard Container - Front Load
Number of Times Collected Per Week
1
130.00
126.00
3.17%
2
266.00
256.00
3.91%
3
402.00
386.00
4.15%
6 Yard Container - Front Load
Number of Times Collected Per Week
1
107.00
104.00
2.88%
2
220.00
211.00
4.27%
3
332.00
319.00
4.08%
4 Yard Container - Front Load
Number of Times Collected Per Week
1
84.00
82.00
2.44%
2
173.00
165.00
4.85%
3
263.00
251.00
4.78%
4 Yard Container - Side Load
Number of Times Collected Per Week
1
105.00
101.00
3.96%
2
.z2 r:,,._._
216.00
205.00
5.37%
85
CITY OF DENTON SOLID WASTE UTILITY
FISCAL YEAR RATE COMPARISON
FY 2012
FY 2011
Rate Schedule
Rates
Rates
Variance
3
326.00
310.00
5.16%
3 Yard Container - Front Load
Number of Times Collected Per Week
1
69.00
67.00
2.99%
2
141.00
135.00
4.44%
3
216.00
206.00
4.85%
3 Yard Container - Side Load
Number of Times Collected Per Week
1
86.00
83.00
3.61%
2
178.00
169.00
5.33%
3
269.00
256.00
5.08%
Shared Container Rates (Front Load) - Square District
For 1 Cubic yard of Service (per Month)
22.50
21.50
4.65%
For 2 or more Cubic Yards of Service (per Cubic Yard)
16.80
16.50
1.82%
Shared Container Administrative Charge / bill
2.00
2.00
0.00%
90 gallon Container - Commercial Cart Service
Number of Carts - Collected 1 Time Per Week
1
22.50
21.50
4.65%
2
43.00
41.00
4.88%
TEMPORARY Container Service
Size of Container
Rental
Rental
4 Cubic Yard Container
76.00
74.00
2.70%
8 Cubic Yard Container
76.00
74.00
2.70%
Size of Container
Pickup
Pickup
4 Cubic Yard Container
82.00
80.00
2.50%
8 Cubic Yard Container
112.00
109.00
2.75%
REFILL/ EXTRA PICKUP Container Service
Pickup
Pickup
3 Cubic Yard Container
40.00
39.00
2.56%
4 Cubic Yard Container
45.00
44.00
2.27%
6 Cubic Yard Container
59.00
57.00
3.51%
8 Cubic Yard Container
74.00
72.00
2.78%
Off -Site Service Charge (Arrival)
50.00
50.00
0.00%
On-Site Service Time Per Hour
85.00
85.00
0.00%
OPEN TOP Container Rental - per Month
Size of Container
Rental
Rental
15 Cubic Yard Open Top
117.00
117.00
0.00%
20 Cubic Yard Open Top
129.00
129.00
0.00%
30 Cubic Yard Open Top
152.00
152.00
0.00%
COMPACTOR Container Rental - per Month
Size of Container
Rental
Rental
20 Cubic Yard Compactor
363.00
363.00
0.00%
30 Cubic Yard Compactor
413.00
413.00
0.00%
35 Cubic Yard Compactor
492.00
492.00
0.00%
42 Cubic Yard Compactor
600.00
600.00
0.00%
z2 C,
86
CITY OF DENTON SOLID WASTE UTILITY
FISCAL YEAR RATE COMPARISON
FY 2012
FY 2011
Rate Schedule
Rates
Rates
Variance
ROLL-OFF Container Service-
Pickup
Pickup
Scheduled Hauls
235.00
235.00
0.00%
Demand Response Hauls
255.00
255.00
0.00%
On-Site Service Time Per Hour
85.00
85.00
0.00%
Right-of-Way Fee (per day)
5.00
5.00
0.00%
6 Yard Compactor
Number of Times Collected Per Week
Rental
Rental
1
136.00
132.00
3.03%
2
136.00
132.00
3.03%
3
136.00
132.00
3.03%
Pickup
Pickup
1
168.00
162.00
3.70%
2
479.00
462.00
3.68%
3
797.00
769.00
3.64%
Minimum Commercial Charge (Month)
22.50
21.50
4.65%
Special Waste Collections & Disposal
varies
varies
0.00%
Other Commercial Charges:
Appliance Collection w, r:.r:
50.00
50.00
0.00%
Inaccessible FL/SL Container
75.00
75.00
0.00%
Inaccessible Roll-Off Container
95.00
95.00
0.00%
Container Access Fee
varies
varies
0.00%
FL / SL Container Delivery Fee
75.00
75.00
0.00%
Roll-Off Delivery Fee
95.00
95.00
0.00%
Roll-Off Relocation Fee
95.00
95.00
0.00%
Roll-Off Same Day Service Fee
50.00
50.00
0.00%
Container Lock Installations
200.00
200.00
0.00%
Container Lock Removals
200.00
200.00
0.00%
Container Deposits
varies
varies
0.00%
No Parkinq Zone Fees (Annual) - Initial Year
Single
175.00
175.00
0.00%
Extra Length
350.00
350.00
0.00%
No Parking Zone Renewal Fees - per Month
Single
2.80
2.80
0.00%
Extra Length
5.50
5.50
0.00%
Commercial FL /SL Container Cleaninq
Quarterly Cleaning (month)
30.00
30.00
0.00%
Semi-annual Cleaning (month)
15.00
15.00
0.00%
On Demand (Each)
150.00
150.00
0.00%
Commercial Recycling Services - SWCR
Container Delivery:
Front Load
75.00
75.00
0.00%
Roll-Off
95.00
95.00
0.00%
87
CITY OF DENTON SOLID WASTE UTILITY
FISCAL YEAR RATE COMPARISON
FY 2012 FY 2011
Rate Schedule Rates Rates Variance
Commercial Recycling Collection:
8 CY FL- 1 x week
114.00
114.00
0.00%
8 CY FL - 1 x every 2 weeks or Less
94.00
94.00
0.00%
8 CY - Extra empty
65.00
65.00
0.00%
6 CY FL - 1 x week
95.00
95.00
0.00%
6 CY FL - 1 x every 2 weeks
76.00
76.00
0.00%
6 CY FL - 1 x every month
66.00
66.00
0.00%
6 CY - Extra Empty
52.00
52.00
0.00%
4 CY FL - 1 x week
73.00
73.00
0.00%
4 CY FL - 1 x every 2 weeks or Less
56.00
56.00
0.00%
4 CY - Extra empty
40.00
40.00
0.00%
Small Business Recycling
5.15
5.05
1.98%
Demand Response (Temporary) - 8 CY:
Rental - 8 CY
67.00
67.00
0.00%
Select Single Commodity Service - 8 CY (within 2 days)
44.00
44.00
0.00%
Comingled Commodity Service - 8 CY (within 2 days)
77.00
77.00
0.00%
Special Events Recycling:
Small Events - 10 Clear Stream (CS)
57.00
57.00
0.00%
Dumpster Package - 1 x 8 CY Dumpster, 10 - 20 CS, signs
114.00
114.00
0.00%
Dumpster Package - Extra 8 CY Empty
114.00
114.00
0.00%
Collection & Transportation Services - SWP
varies
varies
0.00%
Construction. Deconstruction. and Demolition - SWC&D
Container Rental per Month
20 CY
116.00
116.00
0.00%
30 CY
137.00
137.00
0.00%
Collection Service - Demand Response Haul
255.00
255.00
0.00%
Disposal, Transfer, Processing Fees for Recyclables w- i
varies
varies
0.00%
Disposal, Transfer, Processing Fees for Trash r
43.50
42.50
2.35%
U-1C&DV ,.,,,,G, -CY)(C,1o ~,ns)
5.00
5.00
0.00%
C&D Mixed Materials Processing Fee (per CY)
5.00
5.00
0.00%
Concrete, Block, Brick (per CY)
5.00
5.00
0.00%
Landfill - SWL
Landfill Rates: (Exclusive of State Surcharge)
Gate Rate / Ton
42.25
41.25
2.42%
Commercial Rate / Ton
26.75
26.75
0.00%
Wholesale Rate / Ton
21.75
21.75
0.00%
State Landfill Surcharge / Ton
1.25
1.25
0.00%
Uncompacted MSW / CY
7.70
7.70
0.00%
Compacted MSW / CY
8.10
8.10
0.00%
Uncompacted Construction & Demolition / CY
5.00
5.00
0.00%
Minimum charge for all materials delivered to landfill
20.00
20.00
0.00%
Special Waste Collection / Ton
varies
varies
0.00%
.z2 C,,._._
88
CITY OF DENTON SOLID WASTE UTILITY
FISCAL YEAR RATE COMPARISON
Rate Schedule
FY 2012
Rates
FY 2011
Rates
Variance
Whole Trees and Stumps / Ton
50.00
50.00
0.00%
Clean bagged or unbagged grass, leaves, brush <12'
20.00
20.00
0.00%
Clean bagged or unbagged grass, leaves, brush >12'
30.00
30.00
0.00%
Contaminated grass, leaves, or brush
43.50
42.50
2.35%
Bulky Items / Ton
varies
varies
0.00%
Inert Materials (Clean) per CY
10.00
10.00
0.00%
Large Volume Inert Materials 100 CY's) per CY
5.00
5.00
0.00%
Appliances with PCB's or CFC's - per Appliance
50.00
50.00
0.00%
Televisions, Monitors, CRT's, LCD's, Plasma, etc.
15.00
15.00
0.00%
Unsecured Loads - per Load
20.00
20.00
0.00%
Sand, Clay, Mixed Soil, Rock Sales per CY
varies
varies
0.00%
Street Tires - 31" diameter (Each)
8.00
8.00
0.00%
Street Tires > 31" diameter and < 42" diameter
10.00
10.00
0.00%
Off-road tires and street tires - 42" wheel diameter
20.00
20.00
0.00%
Hand Unloading when LF closed (per hour)
120.00
120.00
0.00%
Materials pull off charge (per pull)
40.00
40.00
0.00%
z2 r:,
89
VACANT POSITIONS
AS OF JULY 24, 2011
Department
FTE
Position
FY 2011-12 Cost
Internal Audit
1
Internal Auditor
$ -
Planning
1
Planning Division Manager
124,889
Building Inspections
1
Combination Insp. Residential
57,213
Library Admin
1
Library Assistant II
54,634
Library Admin
1
Technology Manager
91,768
Emily Fowler
0.5
Library Assistant I(PT)
15,422
Fire
1
Administrative Assistant III
54,149
PARD - Athletics
1
Field Services Worker II
51,467
PARD - LS-MLK(1)
0.5
Recreation Coordinator (PT)
21,506
PARD -Admin
1
Landscape Architect
88,245
PARD - Maintenance
1
Crew Leader
69,095
PARD - Teen
1
Recreation Specialist
58,126
PARD - Maintenance
1
Parks Manager
97,346
PARD - Admin(l)
1
Customer Service Rep II
54,532
Municipal Court
-
1
Court Rep II
57,734
r
i
TOTAL
14
$ 896,126
(1) These positions are currently frozen in the General Fund, however both positions are currently being funded in the Recreation Fund this
fiscal year and will be funded next fiscal year.