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HomeMy WebLinkAboutAugust 22, 2000 Agenda C~ty of D,enton City Council Agenda August 2¢, 2000 Page 2 COUNCIL RESERVES THE RIGHT TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX GOV'T CODE, SECTIONS 551 001, ET SEQ, (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION SECTIONS 551 071- 551 086 OF THE TEXAS OPEN MEETINGS ACT Specml Called Sessaon of the Caty of Denton C~ty Council on Tuesday, August 22, 2000 at 6 00 p m ~n the Cotmcfi Chambers at C~ty Hall, 215 E McKanney Street, Denton, Texas at whrch the following atems will be considered 1 Receave a report, hold a pubhc hearing, and hold a d~scuss~onregardlng the future of Central Fire Station 2 Officml actton on Closed Meeting Item(s) under Secttons 551 071-551 086 of the Texas Open Meettngs Act Followxng the completxon of the Specml Called Sessxon, the Council wall convene xnto a Work Session in the Caty Council Work Sessaon Room at which the following ~tems will be consadered NOTE A Work Sessxon as used to explore matters of ~nterest to one or more C~ty Council Members or the Cxty Manager for the purpose of g~v~ng staff d~rectxon into whether or not such matters should be placed on a future regular or specml meetxng of the Council for cat,zen ~nput, Caty Courted dehberatxon and formal C~ty actxon At a Work Session, the C~ty Council generally receives anfonnal and prehmxnary reports and mformataon from C~ty staff, officmls, members of C~ty commattees, and the ~ndawdual or orgamzataon proposing council actton, ff mwted by C~ty Council or Cxty Manager to partxmpate xn the sessxon Participation by and~wduals and members of organ~zatxons ~nvated to speak ceases when the Mayor announces the sessxon ~s bmng closed to pubhc anput Although Work Sessxons are pubhc rneettngs, and c~t~zens have a legal right to attend, they are not pubhc hearings, so mt~zens are not allowed to partm~pate xn the session unless ~nvated to do so by the Mayor Any mttzen may supply to the C~ty Cotmml, prior to the begxnnmg of the session, a written report regarding the cxt~zen's op~mon on the matter bexng explored Should the Councd d~rect the matter be placed on a regular meetxng agenda, the staff will generally prepare a final report defimng the proposed actmn, which wdl be made avmlable to all c~txzens prior to the regular meeting at whxch cxtxzen ~nput xs sought The purpose of th~s procedure ~s to allow cat~zens attending the regular meetxng the opportumty to hear the wews of thexr fellow cat~zens w~thout hawng to attend two meetxngs 1 Receave a report, hold a dxscussaon, and gave staff dtrect~on regarding the C~ty's response to htter, famhty mmntenance and sagnage xssues ~dentffied through the Rinse the Bar Campmgn 2 L~gaslattve briefing and ~dentfficatlon of ~ssues for the 77th Legislative Sessmn and ldentfficataon of legislative ~ssues for Texas Mumc~pal League (TML) Resolutions C~ty of Denton City Cotmcal Agenda August 22, 2000 Page 3 3 Receave a report, hold a dlscussaon, and g~ve staff dlrectaon mgardang potentml annexation strategy options for the RyardCountry Club Road area 4 Receive a report, hold a d~scussaon, and gave staff &rect~on regarding potentml annexation strategy options for the 1-35W/U S 377 area 5 Receave a report, hold a d~scuss~on, and gave staff d~rection regarding the 2000-2001 operatang budget and the 2001-2005 capatal ~mprovement program 6 Receave a report, hold a dascusslon, and g~ve staff d~rectlon regarding an mrport development strategy CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the C~ty Hall of the City of Denton, Texas, on the ~day of ,2000 at o'clock (a m ) (pm) CITY SECRETARY NOTE THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800- RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE Agenda No Agenda Item AGENDA INFORMATION SHEET AGENDA DATE: August 22, 2000 DEPARTMENT: Fire Department ~.~ CM/ACM. Jon Fortune, Assistant City Manager SUBJECT: Receive a report, hold a Pubhc Heanng, and hold a d~scuss~on regarding the future of Central F~re Statmn BACKGROUND. On August 4, 2000, the C~ty Councd heard a presentation on the future of Central Fire Station dunng budget discussions Councd directed Staff to gather input from as many community sources as possible, especially ~n the Downtown area The C~ty Council asked Staff to bnng back a report on August 22, 2000 for further d~scuss~on and a pubhc heanng giving the commumty an opportunity to give Council their comments d~rectly Central Fire Station was approved for extensive renovations and bonds were issued for two phases Phase 1 ($485,000 budgeted) was for the removal and reconstruction of apparatus floors and a design for interior renovations Phase 2 ($600,000 budgeted) included mtenor renovatlons/remodehng of both sides of the structure After bids for phase 2 came ~n substantmlly over the $600,000 budgeted, Staff dec~ded to d~vlde phase 2 ~nto two separate phases phase 2 then became the renovation of only the south side (operations area) using the $600,000, and, phase 3 would be the renovation of the north s~de (old admlmstratlve offices) Much would require future funding (planned for F~scal Budget 2000/2001) Bids for the new phase 2 were opened in March 2000 and agmn were over the budgeted amount, even for the reduced scope of work After some complmnts ofongmng illness experienced by some firefighters, Staffdec~ded in late February 2000 to conduct some environmental tests The C~ty's Risk Manager, Max Blackburn, supported that decision and recommended we use the same contractor who had already performed environmental tests of other C~ty facdmes under an existing approved professional services agreement w~th the C~ty On March 6, 2000, we contracted w~th the Provident Group, an environmental consulting firm, to perform ~ndoor mr quality evaluation of the operations hwng area on the south s~de of Central Fire Station The Provident Group conducted the evaluation between March 8 and March 23, 2000, and on April 4, they notffied C~ty officials that prehm~nary results indicated the presence of a potentially dangerous mold called stachybotrys While most molds and mildews can exhibit some level of health hazard, stachybotrys ~s considered to have a greater potential for adverse health affects As a precautionary measure, the City Manager elected to Page 1 immediately evacuate and close the operations s~de (south s~de ofbmlthng) of Central F~re Station on the afternoon of April 4, 2000 Along with the City's Risk Manager, Pubhc Information Officer and Prowdent Group, the Ftre Chief met with firefighters the mght of April 4th to update them w~th the facts Approximately 30 firefighters were there, mostly those assigned to Central After the reports, Staff answered questions and provtded as much lnformatmn as possible on stachybotrys mold Over the next few weeks, the Provident Group continued to gather samples from Central Fire Station The laboratory results of these samples indicated that the stachybotrys mold infestation was prevalent throughout the bmld~ng Comprehensive environmental tests revealed extension of the mold throughout both sides of the building The north side of Central was then immediately closed The apparatus bays showed no mold However, we suspect that m the cardboard forms under the concrete apparatus floors there ~s probably mold growing Because the mold cannot be contmned or immediately remedlated, we have elected to keep the bulldmg, wtth the exception of the apparatus bays, closed until remethatlon ~s completed We have contracted with the Provident Group to develop bid specfficatlons for the remedlation of th~s mold and we will go out to bid for a contractor to clean up Central Remedlat~on will necessitate the removal of all interior dry wall and ceiling tiles as well as the complete clean up of all areas Unfortunately, remedmtlon of the mold must be completed regardless of the final decision regarding Central - even ~f it is demolished Mike Fogle from the City's landfill has worked closely with us as a hmson w~th the Texas Natural Resource Conservation Commission (TNRCC) for the d~sposal of mold material The TNRCC has agreed to let us bury all debris in our landfill We will continue to work w~th Mike Fogle and the landfill folks to coordinate this effort The fireftghters from Central were temporarily housed for two months in the Denton Fire Fighters Association office on Cedar Street next to Central so that they could remain in the downtown area A lease was approved by the C~ty Council for a 2,800 square foot facility next to Central for June, 2000 to November 2001 This bmldmg provides living and trmmng accommodations for the firefighters until a solution for Central is finalized After we found stachybotrys mold at Central we canceled the phase 2 renovation b~ds and froze the bond funds issued for the renovation of Central (approximately $598,350 remalmng) OPTIONS: There are essentially three options m regards to the future of Central F~re Station (1) remedaate mold at Central and then renovate the ex~stlng structure, (2) remedlate mold at Central then demolish the structure and rebmld a fire station at another location m the downtown area, or, (3) remedlate mold at Central then demolish the structure and rebuild Page 2 a fire station at the old steam plant located at Hickory and Bell which is already owned by City The City Manager directed Staff to find a consultant who could analyze these options and estimate the costs for each option Because of his past experience designing the renovations for Central, architect D~ck Calvert was selected Cost estimates for the options are by Dick Calvert with Staff input Calvert's analysis is attached to this report Option #1: RENOVATE CENTRAL FIRE STATION Estimated Cost -- $2,755,507 Posttives: · Expended $450,000 for phase 1 - new apparatus floors and renovation plan · Have a completed architect's plan for renovations which will make this the fasted option to complete if no other problems are encountered Negatives. · Must control existing uuderhouse water problem Calvert states he believes underhouse water problem can be fixed, however, he states that there can be no guarantees · Unknowns about water problem which may cost even more than the estimated amounts to fix · Must control mold problem Calvert believes that this can be accomplished, however, he states that there can be no guarantees · Need new heating and air condmonmg system due to mold infestation · Need a new roof due to continual leaking and design problems, which was not part of original renovation estimates · Future concern that if the water problem comes back then so will the mold · Renovations do not include space for Fire Administration Administration's current plans are to relocate to the Momson Milling portion next to the Police Department when it becomes available in the next two to three years In the meantime, Administration will continue to lease space from the Credit Union ($36,000 per year for at least two more years) · Lack of significant parking on site · Lack of confidence of fimfighters to live at Central even if the mold is determined to be gone creating the possibility of ongoing perceived health problems caused by the mold Option #2: REBUILD A NEW FIRE STATION DOWNTOWN Estimated Cost = $3,844,350 Positives: · Can choose location that will produce best response t~mes in conjunction with other fire stations Can reduce the overlap with Fire Station #3 Page 3 · Gives the City a state-of-the-art facthty, which is a much better designed fire statmn then current Central statmn · Provides 5,000 square feet for Fire Admlmstrat~on, whmh frees up future space for Police Department and saves leasing costs · Prowdes 1,200 square foot trmnmg/community room · Frees up space for a much needed parking lot at Central's current site Current Central s~te wdl accommodate a 62-car parking lot Negatives: · Land values m the downtown area are expensive and a one-acre lot may not even be available A one-acre lot for this station may cost even more than the $500,000 budgeted ~n cost estimates · Most expensive optmn · Will take the longest to complete due to purchasing land, designing faethty and constructing Option #3: REBUILD A NEW FIRE STATION AT OLD STEAM PLANT Estimated Cost = $3,002,850 Posttives: · Location will produce better response times ~n conjunction with other fire stations and will reduce the overlap w~th F~re Statmn #3 · Location fits better w~th strategic plan recommendation of moving Fire Station #2 from current location to east of Loop 288 Th~s location w~ll provide excellent coverage of area being vacated See attached response map of ex~stmg Central F~re Statmn compared to the H~ckory/Bell site · Gives the City a state-of-the-art facility, which ~s a much better designed fire station then current Central station · City owns land and facthty - appraised value by Ut~lltmS ~s $300,000 · Pmwdes 1,200 square foot trmmng/commumty room · More centrally located m conjunction to other fire stations, which makes ~t easier to have all the crews together for trmmng · Abundance of parkang for Fire Department eqmpment, apparatus, firefighters and visitors The site wall accommodate approximately 60 vehicles · Will renovate a h~stoncal bmldmg that ~s deteriorating and wall slgmficantly ~mprove ~ts looks, as well as the entire comer A fire station at th~s location wall dramatically change the looks and increase the value of the neighborhood The fire statmn wall not change the character of the bmld~ng as we will only respond out the rear of the bmld~ng while mmntmmng all the other three s~des as original · Since the City owns the site and there is a partially exmt~ng structure, the time to design and construct a fire station ~s much qmcker than Option #2 · Prowdes 5,000 square feet for Fire Admlmstrat~on, which w~ll save leasing costs and will free up space for another Department ~n the Momson M~lhng bmldmg · Prowdes space for a much needed parking lot at Central's current site Current Central site wall accommodate a 62-car parking lot Page 4 Negatives: · Added costs to restore the historical look of the bmld~ng · Structure seems to be ~n good shape according to a 1998 report done for Utlhtles, but there could be some surprises after construction begins · May be an underground storage tank, which will need to be removed · Some restrictions on design due to nature of ex~stmg structure · The posslblhty exists that there may be asbestos ~n the roof and lead pmnt ~n some areas of the existing bmldmg which would necessitate removal (the estimated costs have been added to the costs) · Slightly more expensive than renovating Central ~f cost estimates are accurate and there are no surprises at Central COMMUNITY RESPONSES: A survey (attached) was developed and d~stnbuted throughout the C~ty from August 1 lth to present, w~th an emphasis in the Downtown area Surveys were avmlable at all major C~ty facilities as well as published twine in the Denton Record Chronicle Flrefighters d~stnbuted them ~n the Downtown area and they were handed out at all the meetings attended by Staff The survey was also put on the City's web s~te for interactive completion As of Friday morning, August 18th, a total of 53 responses had been received with the followmg percentages favonng each of the options Option gl. 5.6% Option #2. 15 1% Option #3' 79 3% A letter was also sent out w~th a survey to downtown businesses encouraging them to come,to the August 22nd pubhc heanng HtstortcalLandmarkCommlsslon: Staffmet w~th the Hlstortcal Landmark Commission on August 14th The Comm~ssmn strongly favored Optmn #3 and as a group d~d not feel that renovating Central was in the best ~nterests of the City They see the best use of that property as a parkang lot They wanted to take a formal vote of approval for Optmn #3 but the City Attorney advised them that they had to wait untd their next meeting to take an official action, wluch they will They were very exmted about the prosl~ect of converting the old power plant into a fire station and want to work closely w~th the City m the design ~f the Council decides on Option #3 They asked the question that ~fthe H~ekory/Bell s~te is chosen by the Councd ~s there a chance to increase the number of community meetings rooms Greater Denton Arts Councd Staff met w~th the Greater Denton Arts Councd on AugUst 15th The GDAC d~d not commit to any of the options They questioned ~fthe fire station was the best use of the Hmkory/Bell s~te, or ~f a more culturally relevant project was better They also wanted to know ffthe site was the best locatmn for a fire Page 5 station due to the busy road Some of the questions they posed will need to be addressed by the City Council ffOpt~on #3 ~s chosen (1) Is there an opportumty for mowng their adm~mstrat~ve offices to the stte if it ~s used for a fire stauon9 They currently have approximately 800 square feet (2) Is there an opportunity for dtalog between the GDAC and Ctty forjo~nt uses ffthe Hmkory/Bell stte ts chosen by the Council9 (3) Will there be opportunmes for access by other Commumty arts/cultural groups9 Commutt!~lnformattonMeettng: Staff met wtth members of the commumty on August 17 Approximately 30 people showed up to recetve an update on Central and hear about the three opttons that the C~ty Council ts constdenng The response was postt~ve to Optmn #3 The Denton Ftrefighters Assocmt~on President, M~ke Holdsclaw, attended and stated that h~s orgamzatmn favored Optton #3 Main Street: Staff met w~th the Mare Street Program on August 18th One of the interests ofth~s group was the possibility ofputtmg a parktng lot on the s~te of the Central Ftre Statmn They asked ff such a parking lot would be permtt only, pubhc, or C~ty employees only Staffmwted them to the pubhc heanng on 8/22/00 to ask Cotmcfl those questtons since they are obwously pohcy tssues The Mmn Street group dtd not have a problem w~th mowng Central to the Hmkory Bell stte and felt that the response t~me to the downtown would not be adversely affected RECOMMENDATIONS: Rtsk Manager: Max Blackburn, former C~ty Rtsk Manager, stated h~s analys~s and opmtons regarding Central m a memo dated April 28, 2000 Following ~s a summary of hts key points Water "All other dtscusston regardtng the future of the Central F~re Staaon, are secondary to solvtng the drainage problem which has plagued thts factltty for almost twenty years If water accumulation under the braiding cannot be stopped all the mold tssues wdl resurface at some future date and the health of the firefighters hvmg tn the butMmg cannot be guaranteed over the long term Gtven that the Ctty has already expended thousands of dollars for a solution that fatled, there ts httle reason to beheve that a guaranteed dramage and/or pump system can be engmeered that wdl solve the water problem wtthout teartng down the extst~ng structure tn order to tnstall an extenstve system underneath the butldtng' Safe~ "Wtthout an tronclad guarantee that the water, and therefore the mold can be controlled tt ts tnfeastble to allow firefighters to occupy any renovated structure rematmng on the current stte It ts also mfeastble, and too expenstve, to test for mold after occupancy C~s~ "The expense requtred to solve the water problem plus the esttmated $600 000 renovatton btd already recetved, wtll approach the cost of butldtng a new fire statton tn a d~fferent locatton but close to downtown to matntam acceptable response ttmes Buddtng on property owned by the Ct~g (such as the old steam plant s~te at the corner of Bell and Htckory) would reduce costs and provtde excellent access to downtown as well as other secttons of the area Conclusion "Taking all factors into constderatton tt rs my optnton that Central Ftre Statton should be demohshed and a feastbtlt~ study completed for butldtng a new fire statwn on the property occupted by the old steam plant The current locatton should be converted to a parking lot for employees and customers at City Hall West Thts wtll also allevtate an Page 6 extstmg safety issue of employees havmg to cross McKmney Street to access the current parktng spaces Fire Station Arehltect: Architect Dick Calvert made the following conclusion in his attached report ",41though esttmated to be posstbly $247 343 more expenstve than a remodel of the extsttng Central Statton, a conversion of the Diesel Generator Buddmg at Htckory and Bell would be our recommendatton The Htckoty/Bell stte allows for the consohdatton of Ftre Department personnel It utthzes aptece of Denton s htstory It rs more centrally located wlthm its servtce area than the extsttng stte at McKlnney and Cedar It also allows for the redevelopment of the extsttngfire statton stte into a parking lot "The negattves are concentrated around the presence of contaminants We assume that the faed#y has asbestos tn the roofing and lead patnt Abatement of whtch rs costly However, abatement wdl have to be accomphshed at some potnt even tf the buddtng rs demohshed The abatement cost esttmates provtded by the Provtdent Group were provtded by abatement contractors" "Ftnally as the Carter & Burgess potnts out the budding rs truly an asset Left tn tts current state, tt rs detertorattng Whether or not the dectston ts made to convert tt into afire statton we would recommend that steps be made to retard the detertoratton' Communtty: The Community has overwhelmingly endorsed the concept of Option #3 in their surveys and comments Demolishing the existing Central does not seem to be an issue with the eommumty nor does moving it to another downtown location Denton Ftreflghter's Association: The Denton Flrefighters' Association took a vote of its membership and they are formally endorsing Option #3 Ct~y Staff: Based on all the information currently available and discussions with experts such as the Pask Manager, Facilities Management Director, fire station architect and engineers, Staff recommends Option #3 to rebuild a new station at Hickory and Bell Staff would also recommend holding off demolishing Central until the new station is completed so we can store our apparatus there Submitted By ROSS CHADWICK Fire Chief Attachments PowerPoint Presentation Slides Calvert Study and Report Response Map Survey Results (through 8/18/2000) Page 7 Future of Central Fire Station City Council Public Hearing - 8/22/2000 Bxlmtln. Bltuatlon ~ E~l~tlna Bltuatlon Future of Central Fire Station City Council Public Hearing - 8/22/2000 C:ONS'rR~{;'ANI'RAL ON NIIW (lITE ($3,844,360) Future of Central Fire Station City Council Public Hearing - 8/22/2000 CONV~T ~ PC~Gfl P~.AN* 1~,~) CENTRAL FIRE STATION OPTIONS DENTON~ TEXAS July 11, 2000 Chief Ross Chadwick Denton F~re Department 212 W Sycamore Denton, TX 76201 Re Central F~re Station Dear Chief Chadwick Per your request, we have reviewed your memorandum to M~chael Jez and Jon Fortune dated May 31,2000 addressing three options for Central F~re Station Your approach looks good, but some of the cost estimates hsted look suspect In order to more accurately ~dent~fy these costs, we have performed the following services · Based upon our knowledge of your needs for your Central F~re Station, we have prepared a prehm~nary s~te layout for the Bell/H~ckory s~te Th~s enabled us to more accurately determine the costs for s~te pawng and ~mprovements We have used the same estimate for the third umdent~fied new s~te · We have prepared a parking lot layout and cost esbmate for the Central Station s~te whmh would prowde additional parking for the downtown area · We have obtained trade estimates for the tear-off and reroofing of the ex~stmg Central Station building · We have obtained trade estimates for the ~nstallat~on of an underfloor drainage system at the Central Station building · We have obtained trade estimates for testing and abatement of anticipated hazardous materials at the Bell/H~ckory s~te · We have ~denbf~ed that there ~s no need for the treatment of mold under the Apparatus Bay floor · We have obtained trade estimates for the demoht~on of the ex~stmg Central Station building These estimated ran ~n the wc~mty of $2 per square foot We used a figure of $5 per square foot to allow for the abatement of hazardous materials · We have modified the summary chart which you prepared by Inserting the above ~dent~fled costs Inserting other antm~pated costs which are currently not hsted Modifying the hsted estimates as required We trust that th~s study w~ll a~d the c~ty ~n determining their course of action relating to Central F~re Station Richard A Calvert Calvert & Co/Architects, Inc CENTRAL FIRE STATION OPTIONS Three options have been stud~ed regarding Central F~re Station Option number one would renovate the ex~st~ng building We have included costs, which were not included ~n the 1999 renovation plans prepared by Calvert & Co/Architects For example, we were ~nformed that the roof needed replacement, but reroofing was never included w~th~n our workscope The ex~sflng bu~ld~ng has a small emergency generator Our original plans ~ncluded the ~nstallat~on of a new larger generator designed to work ~n conjunction w~th the ex~st~ng generator The dual system would have worked, but would have been a "jerry-r~gged" arrangement Our original plans ~ncluded offices for Battahon Chiefs, but not for the other admlmstrat~ve offices The ex~st~ng s~te has woefully ~nadequate parking We would anticipate a problem getting good competitive b~ds for any reb~d of work at the ex~st~ng Central Station The original b~ds, received ~n December of 1999 were, ~n our op~mon, not responsive The b~dders had concerns about hawng to work ~n and around an operational fire station They had concerns about hawng to remodel one w~ng, allowing the fire department to move ~nto that w~ng, then to move back onto the job and remodel the other wing They also had concerns about the I~m~ted staging (storage) area on the s~te These factors, combined w~th the red-hot construction market caused the b~ds to be unrealistically h~gh When the job was reb~d ~n March, we had considerably less ~nterest by the vanous contractors We fear that, at th~s point, the fac~hty may be perceived as being "snake b~t" Adding the numerous news stories carried by the med~a about the mold could further exacerbate the problem F~nally, the mold Although we are certain that the mold can be fully eradicated, and the underhouse water and ventilation problems can be corrected, there are no guarantees that the mold problem w~ll be permanently eradicated · Opbon number two would construct a new facility on a new, undesignated s~te m the downtown area Th~s option allows the c~ty to start w~th a clean sheet of paper A s~te, which ~s large enough to meet all of the needs, can be selected The s~te can be located to better serve ~ts ~ntended service area than the ex~sbng s~te at McK~nney and Cedar · Option number three would renovate and convert the ex~sbng D~esel Generator Building at the southwest corner of H~ckory and Bell Th~s s~te ~s already owned by the c~ty Obviously, the ultimate dec,sion w~ll ~nvolve numerous factors ~nclud~ng financial, geographical, emotional, and pol~t~cal cons~derabons We do not attempt to address the various geographical, emotional and poht~cal considerations The geographical ~ssues can best be addressed by the F~re Department The emotional and pohbcal ~ssues can best be addressed by the F~re Department, the C~ty Manager, Mayor, and the C~ty Council The purpose of th~s study ~s only to address those aspects fall~ng under the financial category ESTIMATED COSTS OF CENTRAL FIRE STATION OPTIONS Prepared by Calvert end Co/Architect - 7/26/2000 #1 #2 #3 Renovate Rebuild Convert Existing Bldg New Site Hickory & Bell Purchase Land $0 $500 000 $300 000 Parking LotJSita Work $0 $250 000 $250 000 Exlstino Central ~tatlon. Renovate Dormitory Side (03/2000 b~d + 20%) I $772 956 $0 $0 Install adequately sized emergency generator $50,000 $0 $0 Renovate Administration Side (12/1999 b~d + 30%) 2 $264 732 $0 $0 Replace HVAC (20 toms ~ $1,500/ton) $30 000 $0 $0 Remof existing building $68 000 $0 $0 Remove asbestos from ex~sting building $30 000 $0 $0 Install underhouse ventilation system ~ncluded $0 $0 Install underhouse drain system $50 000 $0 $0 Construct off stie Admln offices (5 000 @ $125/sf) $625 000 $0 $0 S~te for off site Admln Offices $300 000 $0 $0 Arch~tectJengineerlng fee $60 000 $0 $0 Demolish ex~stlng Rre Station (16,509 sf @ $5/sf) $0 $82 545 $82 545 New Station Construction. 10 000 sq ff @ $150/sq ff $0 $1 500 000 $0 10 000 sq ff ~ $75/sqs ff $0 $0 $750 000 Admln Offices (5 000 sq ft @$100/sq ft ) $0 $500 000 $0 Adm~n Offices (5 000 sq ft @$50/sq ft ) $0 $0 $250 000 Training/Community Room (1 200 sq ff @ $120/sq ft ) ~ncluded $108 000 $0 Training/Community Room (1 200 sq ft @ $60/sq ft ) $0 $0 $72,000 Reroof ex,sting building $0 $0 $60 000 Remove asbestos from ex~stlng building $0 $0 $30 000 Mezzanine structure (5 000 eq ff ~ $40/sq ff ) $0 $0 $200 000 Replace existing ground floor slab (11 000 sq ff @ $5/sq ft ) $0 $0 $55 000 Removal of existing underground storage tank $0 $0 $10 000 Elevator $0 $0 $35,000 Texas Accessibility Stds Compliance rewew $500 $1 000 $1 000 Landscaping $10 000 $50 000 $50 000 SIgnage & flagpoles $2 000 $5 000 $5 000 Subtotal $2,263,188 $2,996,545 $2,t50,545 Architect/engineering fees $40 000 $240 000 $175 000 Topographical survey $0 $5 000 $5 000 Platting $0 $3 500 $3 500 Geotech tasting $0 $3 000 $3 000 Asbestos/lead paint testing $0 $0 $10 000 Roofing asbestos abatement $0 $0 $36 000 Lead paint abatement $0 $0 $100 000 Communlcabons cabling $10 000 $35 000 $35 000 Radio dispatch e~ulpment $10 000 $30 000 $30 000 Subtotal $2,323,t88 $3,313,045 $2,548,045 10% Contingency $232 319 $331,305 $254 805 Furniture $200 000 $200 000 $200,000 TOTAL ESTIMATED FIRE STATION COST $2,755,507 $3,844,350 $3,002,850 '/ The Iow b~d received on March 30, 2000 rabid was $644 130 The workscope of th~s b~d excluded any work done on the north wing of the existing building which was to house the administrative offices and a 1 200 sq ft commundy/tra~n~ng room Since th~s was rabid I would anticipate having a difficult time finding ~nterest in another rabid Thus we have increased the cost figure by 20% 2 The lowest b~d on December 9 1999 was $847 770 which is $203 640 above the Iow b~d received on March 30 Because of the anticipated d~flcultles in obtamlng bidder interest and because of the ~ncreased time stnce the bids were received we have increased this cost by 30% Option #1: RENOVATE THE EXISTING CENTRAL FIRE STATION POSITIVES; NEGATIVES: · TIME Since the majonty of the plans are · MOLD Wh~le the underhouse problem is a completed, th~s option would be the quickest prime source of the mold problem, a larger to be Implemented problem ~s the lack of code required underhousevenblatlon Forced air underhouse vent~labon was included ~n the approved construcbon plans However, there can be no guarantee that the mold problem will be eliminated · WATER Although remedial measures should be able to stop the flow of water under the building, nobody can guarantee that the underhouse water problem w~ll be ehmlnated · LIMITED SITE The site ~s barely large enough for the fire station itself There ~s no room for the full complement of F~re Department administrative off~ces Th~s necessitates the requirement to construct these offices offs~te at addlbonal cost · BUILDING LIMITATIONS The design of the ex~sbng fac~hty mandated that no parking be prowded for the Communlty/Tra~mng Room The Workout room for we~ghthftlng and exerclsa is on the 2nd floor It ~s never good practice to locate aCbvlty centers on upper floors F~refighters tend to ~njure themselves racing to calls, prompbng delayed response bmes and workers compensation claims · COST In order to properly rahab the ex~st~ng fac~hty and prowde the Adm~mstrat~ve Off~ce space, th~s option Is only shghtly less expensive than Opbon #3 · PARKING If Opbon #1 is selected the opportumty to prowde additional badly needed parking to the northwest quadrant of Downtown is lost · PUBLIC IMAGE There is I~ttle that can be done to the exterior of this building to improve ~ts pubhc ~mage Option #2: CONSTRUCT A NEW CENTRAL STATION ON A NEW SITE POSITIVES: NEGATIVES: · IMAGE Th~s option presents the City of · TIME This option will take the longest time Denton opportumty w~th a truly state of the to complete A site w~ll have to be selected, art fac~hty The faclhty would address the purchased, platted, and surveyed concerns of the f~ref~ghters, wh~le telling the Architectural plans would have to be c~t~zens "we care" prepared, b~d, and constructed · LOCATION Within the hm~tat~ons of · COST Th~s option would be the most costly available s~tes, a new s~te could be selected of the three options, costing over 28% more to optimize ~ts service area than the estimated cost of Option #3 · SITE A s~te could be selected which would allow the Fire Department Adm~mstrat~ve Offices to be located onslte with the f~re stat,on · PARKING Option #2 would allow for the development of a new 62-car parking lot at the s~te of the old Central Stabon Option #3: CONVERT THE DIESEL GENERATOR SITE AT HICKORY & BELL POSiIi'iVE8: NEGATIVES: · FIDUCIARY The retrofit of the ex~st~ng · BUILDING The design of the ex~st~ng facility bu~ld~ng allows the C~ty to ut~hze an does not readily lend itself for ubiizabon as a ex[sbng asset The building ~s currently ~n drive-through station However, the s~te ~s relatively good shape, but ~t ~s conbnually large enough to accommodate a hammerhead deteriorating ~n its current state turn-around · COST Th~s option ~s only $247,343 more · UNKNOWNS Although the s~te has been than Opbon #1 and $841,500 less than stud~ed for contaminates and most porhons of Opbon #2 the building are open and ws~ble, unknowns st~ll ex~st We do not know the extent (~f any) · SITE The s~te IS more suitably located to of asbestos or lead paint However, these ~ts service area than the ex~sbng Central elements would have to be abated even ~f the Station In add~bon, the s~te has sufficient building were to be demohshed The Carter & s~ze to accommodate the F~re Department Burgess study idenbfies a possible Adm~mstrat~ve Offices, the underground tank We have I~sted allowances Commumty/Tra~mng Room and the which were prowded by the Prowdent Group accompanying parking The site has for remed~abon of these elements, but there frontage on three streets could be add~bonal contaminates or cond~bons which could require add~bonal costs to · BUILDING The building has hlstor~cal remedy states Ubhz~ng the fac~hty for th~s purpose w~ll allow ~ts architecture to be preserved The height of the ex~sbng structure is sufficient to allow for the add~bon of up to 7,000 square feet of 2nd floor office and support area The roof height w~ll also fac~htate the construcbon of sufficient foundation for the anbclpated 2nd floor · TIME Because the s~te ~s already owned by the City, and the fac[hty Is ex~sbng, the conversion would take s~gmflcantly less bme than Opbon #2 · PUBLIC IMAGE The conversion ofth~s facility would allow the C~ty to construct a first class facility, wh~le mamta~mng a p~ece of ~ts past · PARKING Option #3 would allow for the development of a new 62-car parking lot at the s~te of the old Central Stabon CONCLUSION As stated above, we do no attempt to address the various geographical, emotional and poht~c~l considerations The geographical issues can best be addressed by the F~ra Department The emobonal and poSit~cal issues can best be addressed by the Rre Department, the City Manager, Mayor and the C~ty Counc~ The purpose of th~s study ~s only to address those aspects fall~ng under the financial category Although estimated to be possibly $247,343 more expensive than a remodel of the ex~st~ng Central Station, a conversion of the D~esel Generator Building at H~ckory and Bell would be our recommendabon The H~ckory/Bell s~te allows for the consolidation of F~re Department personnel It ubl~zes a p~ece of Denton's h~story It ~s more centrally located within ~ts serwce area than the ex~stmg site at McKinney and Cedar It also allows for the redevelopment of the ex~sbng flra stabon site ~nto a parking lot The negabves are concentrated around the presence of contaminants We assume that the facility has asbestos ~n the roofing and lead paint Abatement of which ~s costly However, abatement w~ll have to be accomplished at some point, even ~f the building ~s demohshed The abatement cost esbmates provided by the Prowdent Group were prowded by abatement contractors Rnally, as the Carter & Burgess points out, the building ~s truly an asset Left ~n ~ts current state, ~t is deteriorating Whether or not the decision ~s made to convert ~t into a fire station, we would recommend that steps be made to retard the detenorabon VICINITY PLAN TBXA$ WITHERS PAISLEY W CONGRESS BARBER W PKWY ULAND CSNTRAL FIRE STATION PEARL E OAK DIESEL GENERATOR BLDG W HICKORY W SYCAMORE ~ E SYCAMORE HIGHLAND MARTIN Scale MILL ~600ft ~GLE e?(37'1S 33 1; Fire Station Coverage Station 1 2 Mile Response Zones Agenda Item AGENDA INFORMATION SHEET AGENDA DATE: August 22, 2000 DEPARTMENT: Parks and Recrea~o.n ACM: Dave Hill SUBJECT: Receive a report, hold a discussion and give staff direction regarding the City's response to litter, facility maintenance and signage issues identified through the Raise the Bar Campmgn BACKGROUND: The City Council has received penochc reports on our progress m addressmg issues raised by citizens through the Raise the Bar Campaign (RTB) Over the past eight months, City dep~huents have tackled hundreds of projects that were identified by the campaign Imtiatives have ranged from correcting code violations and orgamzmg community clean-ups to repan'mg streets, installing landscapes, painting City buildings, cleaning bmldmg entrances and other actions In particular, RTB comments regarding litter on C~ty property, the appearance of our bmldmgs and the need for better mgnage have drawn much attent~un from staff While you have received previous reports on RTB acUvitles, we thought you might eppreclate a presentation on these three topics The attached copy of the presentation summarizes the major actaons of vanons depadments to address the most significant issues related to litter and City braidings The report also promotes a new mgnage and "way-finding" system for all City facthUes and streets In addmon to a presentation of the graphics included m the attached report, we will also show you samples of street signs made by Traffic, incorporating the proposed graphics theme OPTIONS: No decisions are sought related to the litter and facilities reports City Council may concur with staff's proposal regarding mgnage, or may request modlficatnons RECOMMENDATION: Staff seeks concurrence with the signage proposal PRIOR ACTION/REVIEW: City Council has received periodic reports on RTB actlvit~es No formal action has been reqmred, to date FISCAL INFORMATION: All RTB activities have been accomplished within exmtmg City resources, w~thout sacrificing current service levels No adcht~onal funds beyond those included m the present fiscal year and proposed FY 2000-01 budgets are being sought 1 ~ ~-~-~RTB presentaUon slides Respectfully submitted D~re~tor of Parks and Recreation F ~admm~C~ty CounclI'~AGENDA INFORMATION SHEET RTB R~port 8 22 00 doc 2 City of Denton ~ Center Comptex~ldent~hcat.~Sculpture - B C~ of Dento. Breadcfumb t~re~tfl~nais - B City of Denton Governmental Bmtdmgh~nt~hcat CI~Y HALL EAST* ~St City of Denton Veh.-.uiard~ect.~ls -B City of Denton City of Denlon C~tyPa~k ldenhflcatH3n - B City of Denton Ctty Park tdent~flcahon - City of Denton Spin-ts F~C~~b- B City of Denton Court Numbenno - B Se~cer 'fermis 6e'lebotl Boslmtb~Jlt AGENDA INFO~ATION SHEET AGE~A[DATE Au~st 22, 2000 Workshop DEP~TMENT Leg~ Dep~t C~C~ACM Herbe~ L Prouty, C~ty Attorney SUBJECT - Legislative briefing ~d ~dent~ficat~on of Issues for ~e 77t~ Legislative Session ~d ~dent~fieataon of leg~sla~ve ~ssues for Texas M~acapal League (TML) Resolutions BACKGROUND - ARaehed ~s ~ outline of legislative ~ssues for TML Resolutions At ~e last ~ual conference Denton presented 13 resolutions of general leg~slatlve ~ssues At the leg~slat~ve~ briefing on J~e 23, 2000 Fr~ St~zl, TML Executive D~rector, stated ~at TML would con, hue ~ts pohey of seeking m~oduet~on ~d p~sage of relatively few bills for ~e next sesmon C~t~es ~d ~e affihate org~zat~ons were eneo~aged to develop legislative pohcy ~d seek ~ntroduct~on ~d passage of legislation independent of TML Denton's staff has been wor~ng ~a~ the affihate org~zatxons to seek m~oduct~on ~d p~sage of legislation ~d at th~s t~me h~ not ~d~tafied ~ssues for TML resolutions P~OR ACTION ~EW - ~ July ~e co~cfl received the first Legislative S~ate~ s~ ~denta~ng the ~ssues OPTION$: ~e City Co~cfl may ~dentffy legislative issues for TML Resolutxons or may d~rect staff to eofitmue to work with thmr affihates FISC~ iMPACT - ~ere ~s no fiscal ~mpact Respectfully submitted, Herbert L ?routy C~ty Attorney Legislative Briefing and Recommendations for TML Resolutions I. TML Resolutions We have outlined the potential legislative issues for the 77th Legislative Session After reviewing these issues, please identify legislative ~ssues for TML resolutions that you would like to present at the TML Annual Conference Resolutions to be presented to the 2000 TML Annual Conference must be passed at one of the September City Council Meetings We have formed legislative subcommittees with representatives fi.om the City Manager's Office, Finance, Human Resources, Police/Fare, Utilities, Planning and Englneenng, Parks and Recreation, Legal, Library Services and Economic Development At this time, no issues were identified for TML resolutions The majority of departments has been working with TML and has brought their issues to the TML Policy Committees or they are planning to work with their Affiliate organizations to bnng the issues forward The C~ty of R~chardson has written to the Mayor for your support at the TML Annual Conference for Photographic Red Light Enforcement This legislation would require the photo of the violator to be taken of the rear of the vehicle to maximize privacy of the driver, have population requirements, require a city council to approve the enforcement te{~hmque and to ensure that the revenue be used m a proper manner II. Prior TML Resolutions Dunng the 1999 TML Annual Conference the City of Denton sponsored 2 resolutions that passed These resolutions are as follows 1 TML to support legislation discouraging the formation of water districts within a City's ETJ and mumclpal boundaries and removing reqmrements that mumelpalmes must purchase the water district's assets prior to annexation and requmng prior notice and prior permission of the mumclpahty before formation within a city's ETJ 2 TML to support mumclpalmes rights to assess impact fees for services such as road, water and wastewater services, drmnage utihties and flood control facilities and to oppose any legislation that would dimamsh or ehmmate full cost recovery of infrastructure by mumclpahtaes associated with development These resolutions and resolutions passed at the 2000 TML Annual Conference to be held in[ November will be presented to the TML Board iff December to establish the TML L~g~slatlve Policy III~ TML Pohcy Committees and other Legislative Issues During the Interim Regulation of Development - Land Use Issues 1 Impact Fees and other development fees 2 Building Moratoria 3 Plat approvals 4 Manufactured Home regulanon 5 Subdivision Regtflatlon and approval 6 Zomng authonty- minimum lot size 7 Affordable Housing 8 Building regulations The interim committees have been momtonng the effects of S B 89, the annexation statute, H B 1704, the vested rights statute and S B 138, the Rehglous Freedom and Restoration Act The TML Policy Committee on Development Issues has formed a subcommittee to study impact fee issues who will report to the ma~n committee on September 1 l, 2000 The committee voted to recommend that TML oppose legislation that would erode the authority of cities to regulate the location of manufactured housing The committee recommended opposing any legislation that would erode annexation authority or condemnation authority Two resolutions that were delayed until the September 1 lmeetmg were proposed legislation that would require a city's permission before certain districts could annex land within the ETJ and any proposed legislation that would allow a city to assume facfllnes and debt from water districts All of these issues directly affect Denton and should be closely monitored Natural Resources The TML Policy Committee on Natural Resources met and took the following action 1. Fundine of TNRCC Water Proerams To, endorse legislation that would allow the agency greater flexibility to move money from one account to another m order to meet its needs To, oppose legislation that would increase fees paid by water and wastewater permit tees To, oppose legislation that would authorize collection of state and local sales taxes on water or wastewater service sales To take no pos~t~on on legislation that would (1) increase the amount of general revenue appropriated to the agency for water and wastewater programs, (2) authorize counties to collect a tax or fee and submit it to the state, (3) authorize the use of petroleum storage tank fees for water and water quahty programs, and, (4) decrease or ehm~nate ex~stmg water and wastewater programs 2. Texas Water Development Board No position on legislation that would transfer water rights jurisdiction to the Board 3. Sections 401 and 404 Certifications Support any legislation that would prevent TNRCC from expanding the scope of ~ts actlwtles beyond that reqmred by law 4. Storm water Phase II Perm~tting Support legislat~on that would prevent TNRCC from ~mplementmg any program that wolates the l0th Amendment 5 Texas Mumc~pal Gas Association Issues Support leg~slatlun that would (1) estabhsh the right of c~t~es to recover expenses related to rate case and complaint dockets w~th~n a reasonable t~me and reqmre utilities to recover rate case expenses out of stockholders' cqmty when a rate case ~s found to be unjustified, (2) prowde mandatory effective dates for rate reductions and refunds when these are awarded to crees by the Railroad Commission, (3) estabhsh and enforce penalties to non-eomphant utilities, and (4) transfer heanngs of the Railroad Commission to the State Office of Heanngs Examiners Other water issues may include water marketing, reuse, mterbasm transfers, (a bill was m~rodueed by Sen Brown that would have removed the jumor rights prows~on fi.om mterbasm transfers), regulation of groundwater, pnvat~zatmn of water and wastewater systems, mergers of water prowders, and the formation of water districts m the ETJ Electric issues can include (1) the abfllty of c~t~es to control the right of way (2) collecting fees or (3) endanger the electric utility to operate profitably or subject the utility to more stnngent regulations Sharon Mays, D~rector of Electric Utflmes, and J~m Boyle will brief the council in more detail at a later date Municipal Revenue and Taxation The TML Policy Committee on Municipal Revenue and Taxation met and voted to recommend that TML seek introduction and passage of legzslatzon that would eonsohdate all state court costs into one fee payable to the state and to oppose any sales tax exemptions that aren't local exemptions The committee asked the TML staff to develop alternatives to clty/cotmty revenue lneqmt~es and to delay consideration of property tax exemptions until their next meeting on September 8, 2000 General Government The TML Pohcy Committee on General Government will meet on August 18, 2000 and will consider the following issues 1 Competitive Bldchng - change threshold to 25,000 2 Liability for Joint Enterprises - TXDot v Able, No 99-0108 (July, 2000) the Texas Supreme Court held the Houston Metro Transit Authority and TXDot liable for a head on collision using a joint enterprise theory 3 Texas Public Libraries - Eva Poole, Director of Library Services for the City of Denton askang for support for direct state aid for Libraries and improved access to electronic information 4 Underground Facilities -have a one call number for excavations 5 Counml-Manager Form of Government - General Law cities to be able to adopt by resolution 6 9-1-1 Systems - no state oversight of 9-1-1 systems 7 Umform Election Dates - No uniform election date for Bonds 8 Design-Build Contracts - allows the selection of a construction team without having to use the lowest bid 9 Texas Department of Transportation Utility Accommodation Policy - not applied uniformly throughout the state 10 Open Meetings - to clarify and provide that a citizen or a staff or council member may comment or make announcements on non-agenda items in open session so long as no deliberation occurs 11 Truck Land Designation within Urban Areas - designate specific lanes of multiple lane freeways for use by 18 wheel tractor trtuler trucks IV Tarrant County Mayors On August 7, 2000 the Tarrant County Mayors met and considered the following resolutions 1 Opposmg Proposed Legislation to Limit Texas Cities Authority to Levy and Collect Impact Fees 2 Opposing Proposed Legislation Reducing Municipal Franchise Fees for Public Utilities Restricting Municipal Authority for Management of Its Pdghts-of-Way 3 Opposing Proposed Legislation Restricting C~t~es Authority to Regulate the Location of Manufactured Housing 4 In Support of Proposed Legislation Limiting the Scope of Sales Tax Free Holidays 5 In Support of Rapid Transit Development in Tarrant County 6 In Support of Legislation to Improve Efficiency and Streamline Implementation of State Transportation Measures 7 In Support to stop the Diversion of State Transportation Funds from Non- Transportation Purposes and to redirect the transportation fees and taxes collected by DPS from the General Revenue Fund back to Fund 006 8 In Support of Optional Sales Tax Increase to Fund Rapid Transit 9 Supporting Authority to Issue State Bonds for Transportation Projects resolutions were voted on to send to the Texas House of Representatives and the Senate representmg Tm'rant County and to TML requesting support Potential Issues the past legislative sessions bills have been introduced on the following ~ssues 1 Erosion of Economm Development Authority 2 More stnngent hcensmg reqmrements for city employees 3 Amendments to the Open Meetmgs Act or Pubhc Information Act 4 Invahdate or prohibit Indemmty Provisions in Contracts 5 Amendments to the Clwl Servtce Statute 6 Broaden Collective Bargmnlng Statute 7 Create special employment protections for public safety employees 8 Invalidate nepotism pohc~es 9 Amend Felony Forfeiture Act 10 Amend mty's authority to regulate handguns 11 Amend city's authority to regulate smoking 12 Amendments to TMRS/F~re Retirement System AGENDA INFORMATION SHEET Agenda item ~ ~ .... AGENDA DATE. August 22nd, 2000 Oate ~/~,/~ DEPARTMENT: Plying & Develop~~ent ACM: Dawd H~ll, 349-835~ }~ SUB~CT Receive a repo~, hold a d~scuss~on, ~d give st~f d~rect~on reg~d~ng potential ~exat~on s~ategy options for ~e Ry~ / Co~ffy Club Ro~ ~ea BACKGROUND At the August 8m, 2000 C~ty Co.cd work session, staffwas d~rected to p~sue a broad ~exat~on strategy for the Ry~ / Co~ Club Road ~ea The need for coordinated tr~spo~t~on se~ces to · e Ry~ Elemem~ School (for wheh a vol~ ~exatlon petition h~ been received), ~d a potential vol~t~ ~exat~on petmon ~d proposed development for the Wea~efford ~act were ~e reasons ~s ~ssue was brought fo~d to Co~cd The Ry~ Elemem~y ~d Wea~efford p~cels ~e not cont~g~ous to e~W hm~ts ~d c~ot be ~exed by the c~ty g~ven c~ent condmons S~f has completed a prehm~n~ ~alys~s of ~e Ry~ Road /Co~ Club Road ~ea ~d has ~dentlfied sever~ p~cels to be considered for ~exat~on b~ed on ~e following criteria 1 Pr0x~m~ty to water ~d sewer se~ces, 2 Umform roadway mamten~ee, 3 Potent~ ~mpaet on enwromentally sensmve ~eas, 4 Potential vesting eapab~hty (~ough pla~lng), ~d 5 Consoh~t~on of se~ce ~ea (reduction of ~egul~ bound~es) The a~ched map ~so shows a h~ghhghted ~ea ~ong Ry~ Road ~at ~s of ~mmed~ate interest due to the proposed Wayne Ry~ Elemen~ School Th~s ~ea totals 35 p~cels totahng approximately 215 acres ~e map also ~dent~fies a broader ~ea to be considered for ~exatlon into the C~W An esUmated, 102 p~cels (as per c~ent e~ty GIS data) tomhng approximately 1,292 acres ~e represemed, which ~neludes ~e h~g~ghted p~cels ~ontmg Ry~ Ro~ In accord~ee ~ Seetmn 34-35 of the C~W's Code of Ordinates, ~e C~ty will "assess on a case by case bas~s the ~exat~on of ~e~ m ~e exffate~tor~al j~sd~ctlon (ET J) when s~gmfic~t developments ~e proposed, etching, or hkely to occ~ m the ne~ furze" Because the ~ea being considered for ~exaaon con.ns fewer th~ 100 sep~ate tracts of l~d on which one or more res~dent~a~ dwelhngs ~e located, ~e ~exat~on strategy to be considered by Co.ed for the Ry~ / Co~ Club Road ~ea ~s exempt ~om recent ~exatlon law ~en~ents In add~tmn, Secuon 43 021 of~e Loc~ Gove~ent Code au~or~zes a home role c~ty to ~ex ~ea adjacent to ~e C~ty SecUon 43 055 of the Loc~ Gove~ent Code sets the m~mm ~o~t ofl~d ~at a m~clpallty may ~ex mvol~ ~n a g~ven ealend~ ye~ at 10 percent On J~u~ 1, 2000, the co.orate hm~ts of~e C~W of Denton eneomp~sed 61 995 squ~e males The m~mm ~o~t ofl~d that be ~exed mvol~dy d~ng ~e ye~ 2000 ~s 6 1995 sq~e males, which is eqmvalent to 3,967 acres P~OR ~CTION August 8m, 2000 - Cereal directed s~ to p~sue a broad ~exatlon sffategy for the ~ea ESTIMATED PROJECT SCHEDULE No schedule will be prepared for annexation of the property unless so instructed by Council The annexation process typically requires 90 - 120 days for completion Extensive staff time will be needed to prepare the documentation needed to lnttlate annexation proceedings FISCAL INFORMATION The properties identified as annexation candidates were selected because of close proximity to munmlpal services, especially with regard to water and wastewater hnes Specific service plans will be prepared if annexation proceedings are lmtlated, and the cost of provision of all city services to the annexed tracts will be evaluated prior to the pubhe hearings that will be held As part of the service plan analysis, staff intends to calculate the city's property tax impact on properties that may not be developed in the immediate future OPTIONS 1 Direct Staff to begin annexation process for those properties identified 2 Direct Staff to beg~n annexation process for other properties identified 3 Dechne to lmtlate annexation proceedings RECOMMENDATION Staff recommends annexing those properties identified on the attached map Develop interest throughout the Ryan / Country Club area continues to mount as utility improvements extend services south and west from the city Coordinated roadway improvement and maintenance responsibilities are considered a high priority by staff, given antmlpated traffic activity on Ryan Road when the new elementary school opens A considerable amount of land within the proposed Ryan / Country Club annexation area is also located within the Hickory Creek floodplain, which is intended to be protected by the interim and new zoning codes In addmon, continued attempts to restrict municipal annexation authority are anticipated during the 77th Legislative Session, and the ablhty to expand city boundaries to include areas where property owners benefit from city services may be severely limited Existing water and sanitary sewer services are witlun close proximity to the potential annexation parcels, and it is now feasible to develop many of these properties at urban densities Water and sewer service has been extended westward from the Teasley Area, through developments such as the Ryan Ranch and R~ver Oaks subdivisions, and from the north through the Bent Oaks, Regency Oaks, and Thistle Hill subdivisions Given the time required to conduct real estate transactions, preliminary engineering analyses, and knowing that preliminary and final plats do not expire for two years, development interest in the area has risen dramatmally By platting before being annexed, a developer can now plat and protect lot size (as per the Vested Pughts Statute) without needing zoning approval, and can then extend water and sewer hnes as necessary to install subdivision improvements that can support urban density subdivisions ATTACHMENTS Annexation Strategy Map (inserted in Council notebooks) Respectfully. submitted D c~ gl~]s S~iowel~l, AICP Director of Planmng and Development Agenda Item ' AGENDA INFORMATION SHEET Date AGENDA DATE' August 22nd, 2000 DEPARTMENT: Planning & Development D~ .artment ACM: David Hill, 349-8350 SUBJECT Receive a report, hold a discussion, and give staff direction regarding potential annexation strategy options for the 1-35W/U S 377 area BACKGROUND At the August 8m, 2000 Clty Council work session, staff was directed to devise a broad annexation strategy for the subject area Potential development ora site directly east from the Vintage Planned Development was the reason this issue was brought forward to Council During the August 8th work session, staff was instructed to file an involuntary annexation petition for the Butch property, located directly to the east of the Vintage Planned Development The Burch property petition has been filed, and annexation proceedings will be lmtlatad in the near future Another property directly south of the Butch property was recently withdrawn from the city Developmem Review Committee (DRC) agenda, with the intent to subdivide by deed and record 5-10 acre lots to be sold without installation of pubhc improvements that might otherwise be required Staff has completed a preliminary analysis of the 1-35W / U S 377 area and has identified several parcels to be considered for annexation based on the following criteria 1 Proximity to water and sewer services, 2 Uniform roadway maintenance, 3 Potential impact on environmentally sensitive areas, 4 Potential vesting capability (through platting), and 5 Consolidation of service area (reduction of irregular boundaries) The attached map represents the area proposed to be annexed into the City A total of 87 parcels (estimated using the city's current GIS data) totaling approximately 1,763 acres are represented Included is the Happy Acres subdivision, located at the northwest comer of U S 377 and Brash Creek Road This area, although already developed, if not annexed into the City, would create an unincorporated "island" and would impede uniform roadway mmntenance of Brush Creek Road Staff requests direction from Council with specific reference to Happy Acres In accordance with Section 34-35 of the City's Code of Ordinances, the City will "assess on a case by case basis the annexation of areas in the extratemtorlal junsdmtlon (ETJ) when significant developments are proposed, occurring, or likely to occur in the near future" Because the area being considered for annexation contains fewer than 100 separate tracts of land on which one or more residential dwellings are located, the annexation strategy to be considered by Council for the 1-35E / US 377 area ~s exempt from recent annexation law amendments In addition, Section 43 021 of the Local Govengnent Code authorizes a home role city to annex area adjacent to the C~ty Section 43 055 of the Local Government Code sets the maximum amount of land that a mumclpahty may annex involuntary in a given calendar year at 10 percent On January 1, 2000, the corporate limits of the City 1 of Denton encompassed 61 995 square miles The maximum amount of land that can be annexed involuntarily during the year 2000 is 6 1995 square miles, which is equivalent to 3,967 acres PRIOR ACTION August 8th, 2000 - Council directed staff to pursue a broad annexation strategy for the area Some of the property identified is located in area previously considered for annexation in 1999, when the Willow Lakes West property (US 377 and Crawford Road) was annexed Council decided against annexation by a vote of 5-2 (approval of annexations requires a super-majortty vote) The primary purpose of the 1999 annexation was to prevent the formation of a Fresh Water Supply District intended to serve Willow Lakes West The agreement reached with Willow Lakes West (now Country Lakes North) resulted in the City of Denton programming of the US 377 water line that will extend south along US 377 to Country Lakes North, and the Graveyard Branch sanitary sewer line, extending from Country Lakes North northeast to Country Club Road ESTIMATED PROJECT SCHEDULE No schedule will be prepared for annexation of the property unless so instructed by Council The annexation process typically requires 90 - 120 days for completion Extensive staff time will be needed to prepare the documentataon needed to initiate annexation proceedings FISCAL INFORMATION The propemes identified as annexation candidates were selected because of close promm~ty to municipal services, especially wath regard to water and wastewater lines Specific service plans will be prepared if annexation proceedings are initiated, and the cost of provision of all city services to the annexed tracts wall be evaluated prior to the public hearings that will be held As part of the service plan analysis, staff intends to calculate the city's property tax impact on properties that may not be developed in the immediate future OPTIONS 1 Direct Staff to begin annexation process for those propemes identified 2 Direct Staff to begin annexation process for other properties identified 3 Decline to initiate annexation proceedings RECOMMENDATION Staff recommends annexing those properties identified on the attached map Develop interest throughout the 1-35W / US 377 area eommues to mount as utility improvements extend services south and west from the mty In addition, continued attempts to restrict municipal annexation anthonty are anticipated during the 77th Legislative Session, and the ability to expand c~ty boundaries to include areas where property owners benefit from city services may be severely limited The US 377 water hne and the Graveyard Branch samtary sewer line, expected to be in service by fall 2001, have reduced slgmfieantly the cost of line extensions needed to develop the potential annexation parcels at urban densities Given the time required to conduct real estate transactions, preliminary 2 engineering analyses, and knowing that prehmlnary and final plats do not expire for two years, development interest in the area has risen dramatically By platting before being annexed, a developer can now plat and protect lot size (as per the Vested Rights Statute) without needing zomng approval, and can then wmt for hne conslxuctlon to be completed to extend services to urban density subdlvlsxons ATTACHMENTS Annexation Strategy Map (inserted in Conncll notebooks) Respect~lly submitted E~uglas S Powell, AICP Director of Planning and Development I A, genda Item .to _ AGE~A ~FO~ATION SHEET AGENDA DATE August 22, 2000 DEPARTMENT Economic Development ACM David Hill, ACM, Development Services SUBJECT Receive a report, hold a discussion and give staff direction regarding an airport development strategy BACKGROUND On July 19, 2000 a delegation representing the Denton Mumc~pal Airport (DTO) met with the D~reetor of the Texas Department of Transportation Awat~on Dlws~on (TxDOT) Dave Fulton, and Assistant Director, Lmda Howard, to d~scuss proposed airport infrastructure projects The delegation requested that TxDOT prowde some d~rectlon vath respect to planning documentation that will be needed to justify the proposed runway extension The delegation further requested that TxDOT consider DTO as a candidate for a proposed air traffic control (ATC) tower match grant program that will be developed during FY 2001 The proposed grant program will provide local sponsors, primarily reliever airports such as ours, an opportunity to participate in a 50 50 match grant for a total of $500,000 to be applied toward ATC tower infrastructure Tins program will be presented to the TxDOT Awatlon Advisory Committee on August 24-25 and if approved, presented to the Texas Transportation Conumsslon for final approval on August 31, 2000 Preliminary discussions with TxDOT staff indicate that if the program Is approved, ~t would be developed in the upcoming fiscal year and implemented on September 1, 2001 Prior to September 1, 2001, TxDOT staff will review applications of interested sponsors and make a determination of ehglbfllty based on need and availability of local funding The A~rport currently has $500,000 allocated in CIP bond funds to construct a tower m 2000/01 This new proposed grant program would cut the City's costs in half If DTO is approved, we would like to leverage the remmmng $250,000 of the CIP bond money for use ~n,TxDOT's mrport terminal program This program is also a 50 50 match grant By leveragmg these funds, we could construct a joint use facility, tower and terminal, providing a total ftmdlng of $1,000,000 for the facility Finally, the delegation discussed the possibility of reducing the scope of the proposed Airport Master Plan Study and instead, amending a few selected components We have $12,000 budgeted in 2000/01 as our ten percent match for a new airport master plan - total funding is $120,000 Ms Howard indicated that, at minimum, we would need to revise the mrport layout plan (ALP) and that we may also want to consider revising the aviation forecast demand She estimated the savings to amend rather than create a new plan could be as much as $70,000 to $80,000, and that an opportunity may exist to apply the savings towards the proposed Runway 17 extension project TxDOT officials have requested the City of Denton to provide the State planning office with documentation justifying the need for the runway extension The State also requested the City to submit a letter of interest pursuant to the City's intention to participate in the proposed ATC tower match grant and verify funding capability As a result of this request, Staff has developed the attached strategy intended to document community support for the aforementioned projects OPTIONS I Approve development strategy as presented II Revise proposed development strategy and resubmit to City Council III Use only city funding on the construction of the ATC tower and purchase land for the proposed extension Use the original $120,000 grant for entire revision of the mrport master plan RECOMMENDATION The Airport Advisory Board and staff recommend Option I This option should provide the City of Denton and TxDOT an opportunity to make much needed improvements to the infrastructure and operations at the Denton Municipal Airport at a slgmficant reduction in local and state expenditures A new mrport terminal building would improve the professional image of the Airport and the community by providing a quality first impression of the community for those traveling by mr A new joint use facility would also demonstrate to TxDOT the commitment the City of Denton has for the Airport and the role this faclhty plays in the local economy The facility would also provide needed conference facilities for Airport Advisory Board Meetings, mr traffic control personnel, transient and local pilots, and other aviation related organizations forced to use less suitable accommodations on the field ESTIMATED SCHEDULE OF PROJECT If the strategy is successful, TxDOT could approve funding of a joint use facthty at the end of FY 2001 The planning and design phase would begin lmmedmtely thereafter Upon TxDOT approval, the remmnmg funds from the master plan funds could be applied immediately toward the environmental assessment and other planning documents necessary for the runway extension 2 PRIOR ACTION/REVIEW The Airport Advisory Board recommends approval of the strategy FISCAL INFORMATION The $500,000 approved in the January 15, 2000 CIP Bond Election would be used simultaneously m two state approved matching grant programs, $250,000 for the proposed ATC tower grant fund, and $250,000 in local match for the state airport terminal grant program Approximately $35,000-$50,000 of the approved mrport master plan funds would be used to make necessary revisions to the current turport master plan, the remaining $70,000- Sg0,000 would be applied toward additional planning documentation necessary for the proposed runway extension EXHIBITS Planning Strategy Respectfully submitted lnda Rathff, Director _//~-~ Economic Development IJepflrtment Prepared by Mark~'Nelson Airport Manager DENTON MUNICIPAL AIRPORT Runway Extension, Tower & Terminal Strategy Tower and Terminal Project' Step 1 Submit letter of interest to TxDOT Awatlon indicating DTO's interest In participating m the proposed match grant program for ATC infrastructure If TxDOT receives approval from the Texas Transportation Commission to move forward w~th the proposed ATC tower grant program, submit documentation to TxDOT verifying 9- CIP fundang availability of $500,000 (city match) 9- Number of flight operations and mix of aircraft using DTO 9- Safety benefits to flying pubhc 9- User's interests of estabhshlng ATC services at DTO Step 2 Determine eligibility and potential of constructing a joint use tower and terminal City would match $250,000 for proposed tower program and $250,000 for terminal grant program City would be able to leverage the $500,000 currently available in the CIP bond package for an addltlonal $500,000 of grant funding for joint use facility 9- Submit an outhne to TxDOT officials discussing potential benefits associated with a joint use tower and terminal facility with respect to reducing construction costs (mobilization, admlmstratlve offices, conference faclhtles, utilities, restroom facilities, parking, real estate, etc ) Step 3 Convey community support of projects and submit requests to State and Federally elected officials for support of project 9- Organize and plan a trip to Austin in December 2000 to discuss eligibility and potential for project 9- Malntmn contact with TxDOT and elected officials through out the planning stage, May 2001, to ensure high vlslbdlty -4- Step 4 Work vath TxDOT to examine the possibility of receavang approval and some level of fundang meehamsm to began construction of facility(s) as soon as possable TxDOT grant funds may not be available tmtfl September 2001 ~- Examine in kand contrabutaon ~' Identafy other grant funds remamang from completed projects through out the state + Move forward wath planmng and design phase wath the intent of usang TxDOT funds for construction phase of saad facility Runway 17 Extension Step 1 Submit letter of anterest to TxDOT Aviation indicating DTO's anterest an extending Runway 17 by 1,500 feet to provade a total runway length of 7,500 feet Step 2 A Orgamze tenant meeting IdenUfy Aarport tenants, users, and proposed users that would benefit from runway extensaon ~r Discuss current and future need/benefits of extensaon ~r Dascuss benefits for full 150' width vs 100' width + Request Aarport tenants and users to provade accurate doctunentatlon per need of runway extensaon ~- Estimated number of operataons per year °r Why the mreraft is constrained per runway length catmg stage length, fuel, passenger/cargo, etc B Provide follow up correspondence to TxDOT documenting the need and safety benefits of the addatlonal 1,500 feet Supportang anfonnataon wall indicate ~- CIP funding commatment of $220,000 for land purchase + Number of fl~ght operataons and mix of aircraft using DTO requmng additional runway length ~r Why the aarcrafi as constrmned per runway length caring stage length, fuel, passenger/cargo, ere Step 3 Mmntaan contanued contact with TxDOT planning officials to ensure all requisite lnformataon is provaded and monitor any progress ~n justification phase -5- Airport Master Plan Step 1 Determine ehg~bfllty of reducing the scope of the proposed mrport master plan to include revising the Airport Layout Plan to meet FAA regulations, Change $ (Change 5 pertains to Global Positioning Satellite approaches) A If the reduction in scope is approved by TxDOT, investigate the poss~blhty of applying the remmmng portion of the mrport master plan grant funds toward planning documents necessary for the Extension of Runway 17 and/or the establishment of ATC services or An environmental assessment required for the extension ~s estimated at $50,000 to $75,000 or Remmnlng funds may be appbed to mr traffic count conducted by an aviation consultant or Determine whether remmmng funds could be shffied to assist wath construction of ATC/termlnal infrastructure B Should TxDOT not approve reduction in scope of the mrport master plan, work closely w~th TxDOT planmng officials to detenmne how the document can best serve the future growth of the Airport Ensure that the document commxts and verifies TxDOT's commitment to the runway extensxon project and the estabhshment of ATC services at DTO -6-