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HomeMy WebLinkAboutMay 14, 2001 Agenda AGENDA ~,geMa Item. . CITY OF DENTON CITY COUNCIL ~)ate .5-//4t/t9 / May 14, 2001 The City bf Denton City Council will convene in a Work Session on Monday, May 14, 2001 at 12 noon in the Council Work Session Room in City Hall, 215 E McK]nney Street, Denton, Texas at ,h~eh the follovang ~tems vail ,be considered 1 Hold a &scuss~on regarding the Council Rules of Procedure 2 R~celve a report, hold a discussion, and g~ve staff &rectlon regar&ng Council CCmunttees 3 R~ceive a report, hold a discussion, and g~ve staff direction regar&ng the annual planning session to be held June 15 & 16, 2001, at the Marriott Solana ~n Westlake 4 Receive a report, hold a discussion, and g~ve staff direction regar&ng the possible su~bm~ss~on of a recommendation for board pos~t~ons for the North Central Texas Councd o~ Governments CERTIFICATE I certify ~at the above notme of meeting was posted on the bulletin board at the Cxty Hall of the Cxty of Denton, Texas, on the day of 2001 at o'clock (am ) (p m) [ ' -- CITY SECRETARY NOTE ~ THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT THE CITY WILL PROVIDt3 SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING PLEASE CALL THE CITY SECRET~RY'S OFFICE AT 349-8309 OR USE TELECOMMLrNICATIONSDEVICES FOR THE DEAF (TDD) By CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE denda Item AGENDA ]NFOI~']AT[O~ SHEET AGENDA DATE. May 14, 2001 DEPARTMENT. City Manager's Office CM. M~ke Conduff, City Manager SUBJECT Hold a discussion regarding the Council Rules of Procedure BACKGROUND Attached are the Councd's Rules of Procedure for your review and consideration spectfully submitted J~t~r'W~rs ~ty Secretary ORDINANCE NO ~ t~)0//-- AN ORDINANCE AMENDING ORDINANCE NO 94-183 AND SECTION 2-29 OF THE CITY CODE RELATING TO RULES OF PROCEDURE FOR THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS, AND ALL AMENDING ORDINANCES AND REPEALING AND CONSOLIDATING ORDINANCES 76-48, 81-35, 90-026, 90-150, 90-150, 92-115, 93-073, 94- 183, 96-045, 96-057, 96-085, 96-257, 98-246, 98-325, 98-415, 99-028 AND 2000-420, PROVIDING A SEVERABILITY CLAUSE, AND DECLARING AN EFFECTIVE DATE WHEREAS, the Constitution and Laws of the State of Texas, and Section 2 07 of the City Charter of the C~ty of Denton, Texas, authorize the C~ty Counml of smd C~ty to promulgate and estabhsh rules of procedure to govern and conduct meetings, order of bus~neas, and decorum, wtule acting as a legmlative body representing smd C~ty, and WHEREAS, because of its desire to more effectively and efficiently serve the pubhc through the medmm of public meetings, ~t has become necessary to amend and consohdate all amendments of the C~ty Council Rules of Procedure, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS, HEREBY ORDAINS SECTION 1. That Ordmance Numbers 94-183, 96-045, 96-057, 96-085, 96-257, 98-246, 98-325, 98-415, 99-028, and 2000-420 and Section 2-29 of the City Code (Rules 6-2-6-7)are hereby amended and consohdated ~nto one Ordinance known as the Denton City Councd Rules of Procedure to read as follows 1 AIITI-IORI'I'V 1 1 Charter. Pursuant to the prows~ons of Section 2 07 of the Charter of the C~ty of Denton, Texas, the C~ty Councd hereby enacts these roles of procedure for all meetings of the C~ty Council of the C~ty of Denton, Texas Dunng any meeting, a reasonable opportumty shall be g~ven for mtizens to be heard under these rules These Rules of Procedure are enacted as gmdehnes to be followed by all persons m the Council Chamber including the c~ty adrmmstrat~ve staff, news mexha, and ws~tors 2 GENi~'~RAI, RIII,E~ 2 1 M~ All offimal meetings of the Council and Councd committees and subcommittees, except closed meetings permitted by the pmws~ons of the Texas Open Meetings Act, Chapter 551, TEX GOV'T CODE ANN (Vemons Annotated Texas C~vil Statutes 1999 (Vemons), as amended, shall be open to the public PAGE 1 2 2 Quorum Four members of the Council shall constttute a quomm for the transactaon ofbnsmess (Charter, Section 2 06) 2 3 Cnmpelhng Attendance No member shall be excused from attendance at a Council meeting except for good and valxd masons 2 4 Mme. nnchmt The Cotmcd may pumsh ~ts own members for rmsconduct 2 5 Mlpnten nf Meehnga All account of all proceedings of the Councd shall be kept by the C~ty Secretary and shall be entered m a book constituting the official record of the Counml A cemfied agenda shall be prepared for all closed meetings and shall be approved by the Mayor m accordance wath Chapter 552, TEX GOV'T CODE ANN (Vemons 1999), as amended 2 6 Qne~tmn~ to CcmLqln (~le Sn~eet All questions submitted for a vote shall contmn one subject, except the C~ty Council may approve all ~tems which are on the consent agenda m one motion, regardless of how many subjects are contained m the consent agenda, so long as all stems have been properly posted in accordance w~th the Texas Open Meetmgs Act and have not been removed from the consent agenda by a Counmlmember If two or more pomts are ~nvolved, any member may reqmre a dwls~on, ~fthe question reasonably admits ofa dlxas~on 2 7 Right nf Flnnr Any member desmng to speak shall be recogmzed by the Chmrpersun, and shall confine bas or her remarks to the subject under consideration or to be considered No member shall be allowed to speak more than once on any one subject until every member w~sbang to speak shall have spoken 2 8 Cluny Manager The City Manager, or Acting C~ty Manager, shall attend all meetmgs 0fthe Councd unless excused He or she may make recommendations to the Councd and shall havelthe right to take part m all d~senss~ons of the Counml, but shall have no vote (Charter, Section 5 03 (d)) 2 9 C~ Attorney The C~ty Attorney, or Acting City Attorney, shall be avadable upon request for all meetmgs of the Councd unless excused and shall, upon request, g~ve an oplmon, elther written or oral, on questtons of law The City Attorney shall act as the Councd's parhamentanan 2 10 c~ .qeeretary The Cxty Secretary, or Acting C~ty Secretary, shall attend all meetmgs of the Councd unless excused, and shall keep the officxal m~nutes and perform such other duUes as may be requested by the Councd 211 ~ Any officer or employee of the C~ty, when requested by the C~ty Manager, shall attend any meeting of the Council If requested to do so by the C~ty Manager, Such employee may present mformat~on relatxng to matters before the Council PAGE 2 212 ~ These roles govern the proceedangs of the Council m all cases, except that where these roles are silent, the most recent Edition of Robert's Rules of Order revmed shall govern 213 Su~?enmnn of Rule.g Any provlmon of these roles not governed by the City Charter or Code may be temporarily suspended by the affinnatave vote of four members of the Council The vote on any such suspension shall be taken by yeas or nays and entered into the manutes of the Council 214 ~ These roles may be mended, or new rules adopted by the affirmative vote of four members of the Council, provided that the proposed amendments or new rules shall have been introduced before the C~ty Council at a prior Council meeting 31 ~ a Dunng Counml meetings, Counmlmembers shall preserve order and decorum and shall neather by conversation or otherwme delay or antermpt the proceedangs nor refuse to observe the rules of the Council b A Counmlmember, once recognized, shall not be antermpted while speakmg unless called to order by the Mayor or premdmg officer, unless a point of order is rained by another member or the parlmmentanan, or unless the speaker chooses to 3qeld to questions from another member If a Councdmember ~s called to order while he or she as spealong, he or she shall cease speaking ~mmedlately untd the question of order is determined If mled to be in order, he or she shall be permitted to proceed If ruled not to be m order he or she shall remmn relent or shall alter bas or her remarks so as to comply w~th rules of the Council 3 2 Admmmtrai'~ve gtaff a Members of the Adrmmstrat~ve staff and employees of the C~ty shall observe the same rules or procedure and decorum apphcable to members of the Council, and shall have no voice unless and until recogmzed by the Chair b Whale the presldlng officer shall have the authority to preserve decorum in meetings as far as staffmembers and C~ty employees are concerned, the City Manager also shall be responsable for the orderly conduct and decorum of all C~ty employees under bas or her direction and control c The Caty Manager shall take such d~scaphnary action as may be necessary to ansure that such decorum is preserved at all times by C~ty employees an Council meetangs PAGE 3 d All remarks and questaons addressed to the Council shall be addressed to the Council as a whole and not to any mdlwdual member thereof e No staff member, other than a staff member having the floor, shall enter mto any discussion either directly or mdlrectly w~thout perrmsslon of the presiding officer 3 3 C, ltl~en,q a Citizens and other visitors are welcome to attend all public meetings of the City Council, and wall be admitted to the City Council Chamber or other room in which the City Council is meeting, up to the fire safety capacity of the room b All meeting attendees shall conduct themselves with propriety and decorum Conversataons between or among audience members should be conducted outside the meeting room Attendees will refrain from excessively loud private conversations while the Council is in session c Unauthorized remarks from the audience, stamping of the feet, applauding, whistles, yells, and similar demonstrations shall not be permitted d Placards, banners, or signs will not be permitted in the City Council Chamber or in any other room in which the City Council is meeting Exhibits, displays, and visual aids used in counectlon with presentations to the City Council, however, are permitted e Audience members may not place their feet on any chars in the City Council Chamber or other room in which the City Council is meeting f Only City Council members and City staff may step on to the dais g All people wishing to address the City Council shall first be recognized by the presiding officer and shall limit their remarks to the matter under discussion h All remarks and questions addressed to the City Council shall be addressed to the City Council as a whole and not to any individual members Any person addressing the City Council in the City Council Chamber shall do so from the lectern unless physically unable to do so People addressing the City Council shall not be permitted to approach the dais If they wish to hand out papers or other materials to the City Council, they should express that desire to the presiding officer, and the City Manager shall direct a staff member to hand out PAGE 4 the materials When the t~me has expired for a presentation to the Clty Council, the presiding officer shall direct the person speaking to cease A second request fi.om the pres~dmg officer to cease speaking shall be cause of the removal of the speaker if that person continues to speak k Eqmpment, apparatus, or paraphernalia such as camera tripods, easels, or wheelchairs shall not obstruct, block, or otherwise be located in the doorway, entraneeway, or walkways of the City Council Chambers or of any other room ~n whlch the C~ty Council may choose to meet Representatives of the electronic medaa may set up cameras and other eqmpment only ~n the back of the room It IS permissible for televls~on camera operators to film for short periods of time (several minutes) from the entranceway to the City Council Chambers using hand- held cameras only Any radio station, whach broadcasts the regular City Council meetmgs live may hook their eqmpment up at the front of the room as long as ~t remmns out of s~ght and out of the way 1 There will be a umfonned City of Denton pohce officer present at all regular meetings of the City Council This polace officer shall act in the capacity of a security officer/sergeant-at-arms, and shall enforce the meeting rules and act upon the d~rect~on of the preslchng officer m Any person making personal, Impertinent, profane, or slanderous remarks, or who becomes bmsterous whale addressing the C~ty Council or who otherwase violates any of the above-mentioned rules while attending a City Council meeting shall be removed from the room at the d~rectIon of the presiding officer, and the person shall be barred from further audience before the C~ty Council dunng that session of the City Council If the presadmg officer fails to act, any member of the City Council may move to reqmre the offending person's removal, and the affirmative vote of a majority of the City Council shall reqmre the presiding officer to act The sergeant-at-arms, ~f so directed by the presiding officer or an affirmative vote of the majority of the C~ty Council, shall remove the offending person from the meeting 3 4 P~nfc~reement The City Manager, m the absence of a designated law enforcement officer, shall act as Sergeant-at-Arms for the Couneal, and shall furmsh whatever assistance ~s needed to enforce the rules of decorum hereto estabhshed 3 5 ~qeat,nE Arrangement The C~ty Secretary, C~ty Manager and C~ty Attorney shall occupy the respective seats ~n the Council Chamber assigned to them by the Mayor, but any two or more members of the Council may exchange seats PAGE 5 TYPg,~ 01~ 4 1 Regalar_Meetmga The Council shall meet at SlX o'clock p m on the first and tbard Tuesday of each month, w~th executave sessions (closed meetings) of the Council commencing at five fit~een o'clock p m, or at any other t~me set by the Council, unless the meetang postponed or cancelled for vahd reasons All regular meetings of the Council wall be held m the Mumcapal,Bmldmg at 215 East MeKmney Street, or at such other location as the Caty Council may, by motlon~ rasolutaon or ordanance fi.om tune to t~me designate 42 .qpeela! Meet,ngs Spemal meetangs may be called by the Mayor, the C~ty Manager, or by any three members of the Council The call for a specml meeting shall be filed w~th the C~ty Secretary m written form, and he or she shall post not,ce thereof as prowded by the Texas Open Meetings Act, [Chapter 55] TEX GOV'T CODE ANN, (Vemons 1999, as amended) The Mayor, C~ty Manager, or three of the council members may desagnate a locataon for the specml meeting other than the Mumclpal Bmldmg as long as the location as open to the pubhc 4 3 ~ Workshop meetings or work sessaons may be called using the same procedure reqmred for speeml meetings (See Sec 4 2) The purpose of the workshop meetang as to discuss or explore matters of anterest to the C~ty, to meet wath City Board, Commission, or Committee Members, City staff or officers of ClWC orgamzat~ons, govermng bodies or mrhmduals spemflcally minted to the session by the Mayor, Council or C~ty Manager These meetings are mformat~onal and normally, no final actmn shall be taken unless the posted agenda ~ndmates otherwme Cmzens or other anterested persons attending the work session will not be allowed to parttc~pate an the sessaon unless anvlted to do so by the Mayor Catazens should be advised of the nature of the work sessaon and that their input may be received and considered at a regularly scheduled council meeting where the agenda provades for final actaon to be taken on the matter The purpose of tins procedure as to allow the c~t~zens attending the regular meeting the opportunity ofheanng the vaews ofthear fellow citizens m a more formal setting Any c~t~zen may supply the Caty Council a written statement or report regarding the catazen's opunon on a matter being dasct~ssed m a work session If the Mayor mvates catlzens to partlcapate an a work sesmon, thear partmlpat~on will cease at the point the Mayor closes the session to pubhc ~nput to allow the Cotmcfl to l give C~ty staff direction as to needed information for the possible future meetang w~thout dastractlng comment fi.om the audaenee 4 4 Em~ge~g~Meetnl~ In case of emergency or urgent pubhc necessity, wluch shall be expressed ~n the notice of the meettng, an emergency meeting may be called by the Mayor, the Caty Manager or by three members of the Council, and ~t shall be sufficient ~f the notme as posted two hours before the meetang as convened 4 5 Clmed._Meelmgs The Council may meet an a closed meetang pursuant to the reqmrements of the Texas Open Meetings Act, Chapter 551, TEX GOV'T CODE ANN (Vernons 1999), as amended PAGE 6 4 6 ~ Any meeting of the Council may be recessed to a later t~me. provided that no recess shall be for a longer period than until the next regular meeting 4 7 ~ The agenda for all meetings, including Council Committee or Subcommittee meetings, shall be posted by the City Secretmy on the City's official bulletin board and notice of all meetings shall be g~ven by the City Secretary pursuant to the requirements of the Texas Open Meetmgs Act, Chapter 551, TEX GOV'T CODE ANN (Vemons 1999, as amended ) 5 1 l~:emdmg_(MEeer The Mayor, or in the absence of the Mayor, the Mayor Pro- Tern, shall preside as cbaurman, or presiding officer at all meetings of the Council In the absence of both the Mayor and Mayor Pm-Tern, the Council shall elect a tempormy presiding officer (Charter, Section 2 03) 5 2 Call to Order The meetings of the Council shall be called to order by the Mayor, or m bas or her absence, by the Mayor Pm-Tem In the absence of both the Mayor and the Mayor Pro-Tm, the meeting shall be called to order by the City Secretary, and a temporary pres~dmg officer shall be elected as provided above 5 3 Preaervat, on of Order The presiding officer shall preserve order and decorum, and confine members an debate to the question under discussion The presiding officer shall call upon the Sergeant-at-Arms as necessary to enforce compliance with the roles contmned herem 5 4 Pomt~ of Order The presiding officer shall determme all points of order, subject to the right of any member to appeal to the Council If any appeal IS taken, the question shall be, "Shall the~declSlOn of the presidmg officer be sustalnedg" If a majority of the members present vote "No", the mhng of the chmr is overruled, otherwise, ~t ~s sustamed 5 5 ~ The presiding officer shall state all questmns submitted for a vote and announce the result A roll call vote shall be taken upon the request of any member, and upon the passage of all ordinances and resobatmns 5 6 ,q.h~t,mt~,~n for Prex~dmg f)ffieer The presiding officer may call any other member to take has or her place in the chmr, such substitution not to continue beyond adjournment 5 7 Call for Reee~ The presiding officer may call for a recess of up to fifteen (15) minutes at regular intervals of approximately one hour at appropriate points in the meeting agenda, or ifrequasted by any two members PAGE 7 6 ORDg. R f)i~ RIISINESS (Section 2-29 of the C~ty Code "City Councd Procedures, Order of Business") 6 1 (2-29(a)) ~nda The order of bus~ness of each meeting shall be as contmned ~n the agenda prepared by the C~ty Manager, wtuch shall be rewewed and approved by an Agenda Comnuttee composed of the Mayor, one other member of the City Council selected by the Council, and the City Manager The agenda shall be a hstmg by topic of subjects to be considered by the Council When ~tems are removed bom the consent agenda and placed on the regular agenda by members of the Council, the removed items shall be taken up ~n the order of removal right after the consent agenda Placement of ~tems on the agenda shall be govemed by tlus Section and Section 6 3, prowded that if a Councdmember has an "emergency" item that the Councdmember believes should be placed on the next regular or special meeting agenda, the placement must be approved by two members of the Agenda Comrmttee Conduct of bus~ness at special meetings and Council Committees and subcommittees will hkew~se be governed by an agenda and these Rules of Pro- cedure 6 2 (2-29(b)) Pledge of Allegmnee Each agenda shall provide an ~tem for the recital of the "Pledge of Allegiance" at the regularly scheduled c~ty councd meetings Tins item shall beg~n w~th the recital of the pledge of allegiance for the United States flag and shall follow w~th a recital of the pledge of allegiance for the Texas state flag ~n accordance w~th amcle 6139 (b) of Vemons Annotated Texas C~ml Statutes 6 3 (2-29(c)) Crea~mtatmnn hy Memhem of Council The agenda shall provide a t~me when the Mayor or any Councdmember may bnng before the Council any bumness that he or she feels should be deliberated upon by the Council These matters need not be specifically listed on the agenda, but dmcusslon and formal action on such matters shall be deferred until a subsequent Councd meeting Any member may suggest an ~tem for d~scuss~on at a future work session The City Manager or city staff shall only respond prehmlnunly on this item at the work session If the City Council believes the item reqmres a more detmled review, the Council will g~ve the City Man- ager or City Staffchrect~on to place the ~tem on a future regular meettng agenda and advise staffas to the background materials to be desired at such meeting 6 4 (2-29(d)) Pregentatmn by CltlT~ng a (2-29(d)(0) C,t,~en Reports Any person who wishes to place a subject on the Councd agenda at regular City Council meetings shall adwse the C~ty Manager's office of that fact and the specffied subject matter which he or she desires to place on the agenda no later than 5 00 p m Wednesday poor to the Council meeting at wfuch he or she wishes the des~guated subject to be considered A tune for such c~t~zen reports shall be prowded on the agenda after the pledge of allegiance, approval of the minutes, and the presentation of proclamations Any speaker promdlng a citizen report shall speak for no longer than five (5) rmnutes on all ~tems that he or she may bnng before the Council at each meeting, unless the Mayor or the majority of the Council grants an extension of time No citizen may fill out a "request to speak" form or have an opportumty to PAGE 8 speak or comment on mother mt~zen's report winch is given at the same Council meeting b (2-29(d)00) Rpealong on Re~mflar and C~on~ent Agenda ltem~ Any person who w~shes to address, the Council regarchng an item that is on the Council's agenda for a regular or special meeting, shall complete a "request to speak" form asking to speak regarchng the item and return it to the City Secretary before the Council considers the item The Mayor will call upon the citizen to speak for no longer than three (3) rmuntes as that particular agenda item is considered by the City Council The provisions of tins paragraph do not apply to persons appearing at a pubhc heanng in response to an official agenda notice or publication The provisions of tins paragraph also do not apply to workshop meetmgs, and a citizen's right to speak and provide input at those meetmgs shall be hrmted and controlled by Section 4 3 "Workshop Meetings' oft!us ordinance c (2-29(d)0u)) Any person who wishes to address the Council at a public heanng shall complete a "request to speak" form and return it to the City Secretary before the applicable heanng The Mayor will call upon the citizen to speak for no longer than five (5) minutes 6 5 (2-29(e)) T~me l,~m~m Speakers before the Council shall limit their remarks to five (5) minutes or less for public heanng items and mt~zen reports Citizens speakdng to a non-pubhc heanng agenda item shall limit their presentations to three (3) minutes or less 6 6 (2-29(0) Oral Pregentahonn hy C,~ty Manager Matters reqmrmg the Council's attention or action winch may have developed after the deadline for delivery of the written commumcatlon to the Councll may be presented orally by the City Manager If formal Council action on a subject is required, such action may be taken only if the provisions of the Texas Open Meetings Act have been satisfied 6 7 (2-29(g)) Praqentatmn of Pmelamatmna The agenda may provide a t~me for the presentation of proclamations The Mayor or premding officer may deliver and present proclamations upon the request of citizens Proclamations may encompass any activity or theme except that proclamations with a thorne religious or partisan in nature shall not be presented Moreover, pmclamattons shall not be used for any commercial or advertising purpose 7 ~ON~II~ERATION Og O]~I~INANCE~: RE~OI,IITION~q: AND MOTION~ 7 1 Printed or Typewritten l~orm All ordinances and resolutions shall be presented to the Council m printed or typewritten form The Council may, by proper motion, amend any ordinance or resolution presented to it and d~rect that the amended ordinance be placed on the next Council Agenda for adoption 7 2 C~ Attorney to Approve All ordinances, resolutions, and contracts and amendments thereto, shall be approved as to form and legality by the City Attorney, or he or she shall file a written oplmon on the legahty of such ordinance, resolution or contract prior to submmslon to the Council (Charter, Sectaon 6 02) PAGE 9 7 3 Dmtnhutmn og Ord~nanceg and Res~lutmn,~ The Clff M~ager sh~l pr~o cop~es of ~1 propos~ or&n~ces ~d resoluaons for ~s~butmn to ~1 m~b~s of ~ Co.cfi at · e mo~mg at w~oh ~e ordinate or resoluaon ~s ~nffoduce~ or at such oxpe&~t 7 4 Re~n~mg nf Vnte~ ~e ye~ ~d nays sh~l be t~en upon the p~sage of ordan~ces ~d resoluaons ~d ~e vote of e~h m~ber shall be recorded in ~e ~nutes (Ch~, Section 2 06 ~)) 7 5 M~nn~ Vnte Reqmred ~ ~l~aave vote of fo~ (4) memb~ is n~ess~ to r~eal ~y or~ee or t~e ~y O~elal action in the n~e of the CIW exert ~ o~se prowded m ~e Ch~ or by ~e laws of ~e State of Tex~ (Cheer, Secaon 2 06) 7 5 1 T~mVnte Maaers voted on by ~e CiW Co~ell w~ch end ~n a t~e-vote shall automaaeally be placed on each subs~u~t Co~cfl meeting ag~da ~tfl a ~ll Co.ell ~s present 7 6 Do. and far gall Call Upon dem~d of ~y memb~, ~e roll shall be call~ for ye~ ~d nays upon ~y question before ~e Co~oII, w~th the exeeptmn of thane c~renm~taneeg fnHh m ~e~tmn 7 12: ~e Prevmn~ Qne~tmn It shall not be ~n order for memb~s to explmn ~e~r vote dmng ~e roll c~l 7 7 P~nnal Pnwlege ~e n~t of a member to address ~e Co~cd on a question of personal pnmlege shall be hm~ted to c~es m w~ch ~s or her ~nte~, c~ter, or motives ~e ~smled, ques~oned, or ~mpu~ed 7 8 ~ ~y memb~ shall have ~e right to express d~ssent from or protest agmst ~y ordm~ce or resoluaon of the Co~cfl ~d have the re.on ~emfore entered upon ~e minutes Such ~ssent or protest may be filed m ~tlng, ~d pms~ted to the Co.cfi not later ~ ~e next re~l~ meeting follomng the date of passage of ~e ord~n~ce or resolution objected to 7 9 Vntmg R~?red No mmber sh~l be excused from voting exc~t for lack of mfo~at~on ~d exc~t on ma~e~ revolving ~e consideration ofhs or her o~ officml conduct, or where ~s or h~ p~on~ ~nterests ~e revolved ~n accord~ce w~ Chapter 171, TEX GOV'T CODE ~ ~ons 1999, as m~ded), ~d m ~ese ~nst~ces he or she sh~l abstmn ~y member pro~b~ted ~om young by p~onal ~nterest shall ~o~ce ~s at the co~encment of conmderat~on of ~e ma~ md shall not ~ter mto d~scuss~on or debate on ~y such ma~er ~d sh~l leave ~e meeting room ~e member hawng briefly stat~ ~e m~on for hzs or h~ request, the excuse from vo~g sh~l be made m~out debate PAGE 10 7 10 Order nf Pre, co. de. nee, nfMntmn~ a The following motions shall have pnonty m the order ~nd~cated 1 AdJourn (when unqualffied) and ~s not debatable and may not be amended, 2 Take a recess (when pnwleged), 3 Rinse a question ofpnwlege, 4 Lay on the table, 5 Prewous question (2/3 vote reqmred), 6 L~m~t or extend hmxts of debate (2/3 vote reqmred), 7 Postpone to a certmn txme, 8 Commxt or refer, 9 Amend, 10 Postpone ~ndefimtely, 11 Mare Motion b The first two motions are not always pnwleged To adjourn shall lose ~ts pnwlege character and be a mmn motion ff m any way qualffied To take a recess shall be privileged only other business ~s pending c A motion to adjourn ~s not m order 1 When repeated w~thout ~ntervemng bus~ness or d~scuss~on, 2 When made as an mten'uptxon of a member wlmle speaking, 3 Wlule a vote m being taken d Only certmn motions may be amended as prowded ~n the most current etht~on of Robert's Rules of Order, rewsed A motion to amend shall be undebatable when the question to be amended ~s undebatable 7 11 Reeon~q~deratmn A motion to reconslde~ any action of the Council can be made PAGE 11 not later than the next succeedxng official meeting of the Council Such a motion can only be made by a member who voted with the prevatlmg side It can be seconded by any member In order to comply with the Texas Open Meetings Act, any Councflmember who wtshes to make such a motxon at, a meeting succeeding the meeting where the action was taken shall not~fy the City Manager to place the ~tem for reconsideration on the Council agenda No question shall be twice reconsidered, except by unammous consent of the Counml, except that action related to any contract may be reconsxdered at any ttme before the final execution thereof A matter winch was not timely reconsidered m the manner provided by tins sectxon or was reconsidered but the actxon originally taken was not changed by the Council cannot be reintroduced to the Council or placed on a Councd meeting agenda for a period of sxx (6) months unless tins rule is suspended as promded for m these Rules of Procedure 7 12 The Prey, mm Qneatmn When the prewous question ~s moved and seconded, ~t shall be put as follows "Shall the mom question be now putg" There shall then be no further amendment or debate, e~xeo, pt that nnthmg herein ~hall allow the preJamtm qne~tmn to he called poor tn a lea.et one nppnrtqm~ for each member nf the Council tn ?enk nn the qne.qtmn before the. Cmmefl Any pending amendments shall be put m their order before the mam question If the motion for the prewous question ~s lost, the main question remains before the Council An affirmative vote of 2/3 of the Councd shall be reqmred to move the previous question To demand the prewocs question ~s equivalent in effect to momng "That debate now cease, and the Council shall ~mmedlately proceed to vote on the pendang motion" In practice, tins ~s done with the phrase "Call for the question", or rumply saying "Question" 7 13 W,thdrawal ofMotmn.~, A motion may be w~thdrawn, or modffied, by ~ts movant without asking permission until the motion has been stated by the Presiding Officer If the movant modffies lbs or her motion, the seconding coanczlmember may w~thdraw ins or her second Atter the questmn has been stated, the movant shall neither w~thdraw ~t nor modify ~t w~thout the consent of the Cotmcfl The subject d~fferent fi'om that under consideration shall be admitted under color of amendment A motion to amend an amendment shall be ~n order, but one to amend an amendment to an amendment shall not be ~n order 7 14 Ap.nro.nrmtmn~ of Mnney Before formal approval by the Council of motions prowthng [for appropriation of money, mformataon must be presented to the Council showing purpose of the appropriation In addition, before finally acting on such an appropriation, the Council sl~all obtmn a report fi.om the C~ty Manager as to the avmlainhty of funds and ins or her recommendations as to the des~rainhty of the appropriation 7 ~5 Tran~qfer of Appmpnatmn~ At the request of the C~ty Manager, at any time dunng the fiscal year, the Council may by resolution transfer an unencumbered balance of an appropriation made for the use of one department, d~ws~on, or purpose, but no transfer shall be made ofrqvenues or earmngs of any non-tax supported pubhc utallty to any other purpose PAGE 12 8 1 Cmmml Camm~a ~e CO~cll may, ~ ~e need ~ses, au~onze ~e appom~t of ~e "ad hoc" Council eo~Rees ~y co~ee so created shall cede to exmt upon the aeeomphs~t of the special p~ose for w~ch ~t w~ creat~ or when abohsh~ by a majonW vote of~e Co.cd 8 2 Clt~7~ Raardn: Cnmml~mnna~ and Comm~Mees ~e Co~cll may create o~er Com~Rees, Bo~ds ~d Commmons to ~s~st m the conduct of gov~t w~ such duties ~ ~e Co~czl may spec~ not mcons~stem w~ the C~W Cheer or Code Memb~s~ps ~d select,on of mmb~s shall be ~ prowd~ by the Council ff not specffied by the C~W ~ or Code ~y Co~)~ee, Bo~d, or Co~ssmn so cremed shall ce~e to ex~st upon ~e aecomphs~ent of the specml p~ose for w~ch it w~ cremed, or wh~ abohshed by a majonW of ~e vote of ~e Co~e)l No Co~]~ee so appmmed sh~l ~ve powers o~er adwso~ to ~e Co.cd or to ~e CJW M~ager, except as othe~se specffi~ by the Ch~ or Code 8 3 Appmn~ta a ~d~wdu~ C~ Co~c~emb~ m~ng nominations for members to c~t~zen bo~ds ~d co~ssmm wall conmd~ ~nt~ested persons on a c~de bas~s b The C~ Co.cH wdl m~e ~ effo~ to be mclus~ve of all se~ts of the co~ ~n · e bo~d ~d com~ss~on appmn~t process C~ Co~m~embers will consider et~c~ty, gend~, soc~o-~onomm levels, ~d o~ factors to ensue a d~verse r~resentat~on of Denton CltlZ~S c ~e C~ Co~cd will t~e mto cons~derahon ~ tnd~mdual's qu~fficat~ons, wflhn~ess to se~e, ~d a~hcat~on info.at,on m selecting nommatmns for memb~s~p to each bo~d ~d co~sslon d ~ ~ effo~ to ~s~e m~mm c~t~z~ p~mpat~on, C~ Co~cHmembers wdl continue ~e g~eral practice of no~na~g new C~tlzens to r~lace bo~d members who have se~ t~ee consecuhve, ~ll t~s on ~e s~e bo~d e Each C~ Co~cdmemb~ ~ll be responsible for m~nE nominations for bo~d ~d co~ssmn places ~s~ed to ~m or her, w~ch may co~espond to the C~W Councl~ember's place ~d~duE Cl~ Co~cl~be~ Wl]] m~e nominations to goring body's approval or d~sappwv~ 8 4 Rnlei of Procedure Bo~d ~d Co~ss~on membe~ shall comply w~ prows~ons of ~mle III of Chapter 2 of ~e Code of Ord~n~ces Each Bo~d shall be prowded a copy of ~ese roles of proced~e ~d each admso~ bo~d shE1 adopt roles of proced~e ~ove~ng PAGE 13 the operataon of its board, mcorporatmg Sectaons 2, 3, 5, and 7 hereof insofar as is possible 9 VCITi~.~ RI~.QIIIREI~ Questtons on wtuch the voting reqmrement is vaned by the Charter, State Statutes and these rules are hsted below 9 1 Charter and ,qtate ~qtatntnry Reqmrement~ a Chaffer Amendment - Five Vote~q Ordinances submitting proposed Charter amendments must be adopted by a two-thrrds vote of the Council (Article XI, Section 3, Texas Constitution and Chapter 9, Texas Local Government Code (Vemons 1999, as amended ) For a seven member Councd, this means five members must vote affirmatively b l.evy?ng Taxe~ - Five Vnte~ Ordinances prowdlng for the assessment and collection of certain taxes reqmre the approval of two-tturds of the members of the Council (Section 302 101, Texas Tax Code) (Vemons, 1999, as emended ) C C,]a.ngmg Pamng A~p.~ement Plan~ - F~ve Vnte~ Changes in plans for paving assessment reqmre a two-thirds vote of the Council (Section 313 053(0 Transportation Code, Vemons 1999, as amended ) d Change~ m Toning Ch'dmanee or Zomng Clanmfieatmng In cases of a written protest of a change in a zomng regulation or zomng classification by the owners of twenty (20%) percent or more either of the area of the lots included in such proposed change, or of the lots immediately adjolmng the same and extending two hundred feet (200') therefrom, such amendment shall not become effective except by the favorable vote of three-fourths (3/4) of all members of the City Council, six (6) votes of the C~ty Council m reqmred to ovemde the decision of the Planmng and Zomng Commission that a zomng change be demed e Amendment of Tax Abatement Pohey The gmdehnes and criteria adopted as the City's Tax Abatement Pohcy may be amended or repealed by a vote of three-fourths (3/4) of all members of the City Councd (Section 312 002(c)) Texas Tax Code (Vemons 1999, as amended ) 10 Si~VIE, R Allll ,ITY That if any section, subsection, paragraph, sentence, clause, phrase or word in ttus ordinance, or apphcation thereof to any person or circumstances is held invalid by any court of competent junsdlction, such holding shall not affect the validity of the remmmng portions of tlus ordinance, end the City Council of the City of Denton, Texas, hereby declares it would have enacted st~eh remaimng portions despite any such invalidity PAGE 14 ~ That Ordinances 74-48, 81-35, 90-026, 90-150, 92-115, and 93-073 are hereby repealed SRF~TION! 3. That th~s Ordinance shall become effective ~mmed~ately upon ~ts passage and approval L PASSED AND APPROVED thru the/~---[day of ~g2_5(_~ ,2001 EULINE BROCK, MAYOR ATTEST JENNIFER WALTERS, CITY SECRETARY APPROVED AS TO LEGAL FORM HERBERT L PROUTY, CITY ATTORNEY PAGE 15 ,genda Item AGENDA INFORMATION SHEET AGENDA DATE: May 14, 2001 DEPARTMENT: C~ty Manager's Office CM M~ke Conduff, C~ty Manager SUBJECT Receive a report, hold a d~scuss~on and g~ve staff direction regarding Council Committees BACKGROUND Members of the Caty Council serve on demgnated standing committees to afford pohcy guidance and d~rect~on to the staff The committee assignments are rewewed annually by the C~ty Council to allow the opportumty to make adjustments ~f necessary The attached mformat~on prowdes a brief h~story of each Council committee Respectfully submitted CITY COUNCIL COMMITTEES CURRENT REQUESTED AGENDA COMMITTEE Mayor Brock (Permanent member) Mayor Brock (Permanent member) City Manager (Permanent member) City Manager (Permanent member) Mayor Pro Tern Beasley AUDIT (]OMMITTEE Mayor Brock Mayor Brock (Permanent member) Counml Member Knstoferson INVESTMENT POLICY COMMITTEE Mayor Brock Mayor Brock (Permanent member) Council Member Knstoferson LALOR FUND COMMITTEE Mayor Br~?ek Mayor Brock Mayor Pro Tern Beasley Mayor Pm Tern Beasley Council Member Burroughs Council Member Burroughs COMMUNITY JUSTICE COUNCIL To be appointed as needed LAKE RAY ROBERTS P & Z Mayor Pro Tern Beasley CONVENTION & VISITORS BUREAU Mayor Pm Tern Beasley Council Member Cochran JOINT TAX ABATEMENT COMMITTEE Council Member Burroughs Council Member Young ENVIRONMENTAL COMMITTEE Council Member Durrance Council Member Knstoferson Council Member Cochran DALLAS, REGIONAL MOBILITY COALITION Council Member Burroughs REGIONAL TRANSPORTATION COUNCIL Council Member Burroughs WESTEItN METROPLEX MOBILITY COALITION Council Member Burroughs 2 CITY COUNCIL COMMITTEES AGENDA COMMITTEE The Agenda Committee was estabhshed by Ordinance 96-085 The ordinance indicates that the Agenda conumttee will be composed of the Mayor, one other member of the City Council selected by the Councd, and the City Manager AUDIT COMMITTEE The Audit Committee was started ~n 1992 but does not have any formal enactment document Audit standards recommend independent representation on the committee Current members include the Mayor (a permanent pomt~on), two councd members, the Internal Auditor, the C~ty Manager, the Assastant C~ty Manager for F~scal & Mumc~pal Operatmns and the Assistant City Manager for Utlht~es Council membership on the committee may be as many or as few as desired INVESTMENT POLICY COMMITTEE The Investment Pohcy Committee was enacted by Pohcy #408 04 The Pohcy ~nchcates that the members w~ll consist of the C~ty Manager, Executive Director of Finance (now the Assistant C~ty Manager for Fmcal & Mumc~pal Operataons), the Director of Ftscal Operations, Mayor and one member of the C~ty Counml VISION COLLABORATIVE The Vls~on Collaborative was enacted as an outgrowth of a report from the Vls~on Subcommittee That report recommended that the membership of the Collaborative ~nclude one representative from each of the sponsonng orgamzatlons (the C~ty of Denton, Denton Chamber of Commerce, Denton Independent School Dmtnct, Denton Record-Chromcle, Denton Umted Way, Texas Woman's Umverslty, and the Umvemty of North Texas) The representatives serve for two-year terms w~th mappomtment at the discretion of the sponsonng orgamzat~on LALOR FUND COMMITTEE Started ~n 1995, the Lalor Fund Committee does not have any formal enabling document The Committee was started at the request of the then current Council to momtor the allocation and use of the hotel occupancy tax and make recommendations to the full Council to ensure that the tax ~s being used to promote tourism and the hotel and convention ~ndustry The original membership resulted from councd members who were ~nterested in the ~ssue at that t~me There ~s no set number of Council members who can serve on this committee COMMUNITY JUSTICE COUNCIL The Commumty Justme Counml was estabhshed accorchng to Article 42 131 of the Texas Code of Criminal Procedure That Artmle lnchcates that a Justme Counml has to be estabhshed as a prereqms~te to estabhslung a community corrections facility The Commumty Justme Counml prowdes contmumg pohcy gmdance and chrect~on for the development of cnmtnal justice plans and comrnumty correct~on faclhtles and programs Among the members of the Justice Council is a councd member of the most populous mummpahty in the County that the factl~ty wall serve LAKE RA,Y ROBERTS PLANNING AND ZONING Enacted by S B 209, the Lake Ray Roberts Planmng and Zomng consists of 3 residents of affected premncts who own land m the County appointed by the County Judge, one resident of each commissioners precinct that ~s affected appointed by the County Commissioner for that precincts, and the Mayor or his designee that includes any part of the lake area in the county CONVENTION AND VISITOR B UREA U The Denton Conventmn & Visitor Bureau was lmtmted ~n 1976 by the Denton Chamber of Commerce to promote events and attractions, provide hospitality education, and ensure a pos~ttve experience to Denton visitors It operates via an agreement between the C~ty of Denton and the Denton Chamber of Commerce The Bureau consists of an Advisory Board that makes recommendations to the Chamber of Commeme Board of D~rectors Tlus Board includes Chamber members, commumty volunteers, and a city council representative JOINT TAX ABA TEMENT COMMITTEE This Committee ~s enacted through the Tax Abatement Policy The committee serves as the recommending body to the taxing entitles regarding whether economm development ~ncentlves should be offered in each lnthvlduals case The committee is comprised of two elected officials from each of the taxing entlt~es revolved (the C~ty of Denton, Denton Independent School D~stnct, and Denton County) ENVIRONMENTAL COMMITTEE There ~s no official document enacting the Enwronmental Comnuttee The Committee was started ~n 1998 at the request of two Council members who were interested ~n tracking water and mr quahty issues as well as emaronmentally sensitive areas No specffic number of members has been set for this corranlttee DALLAS REGIONAL MOBILITY COALITION h~, 1997, the City of Denton entered into an mterlocal agreement w~th the Dallas Regional Mobthty Coalition for the purpose of examlmng all ~ssues related to and recommending transportation tmprovements and other related actions for the portaon of the Dallas Metropobtan Area served by D~stnct 18 of the Texas Department of Transportation The Executive Committee adm~msters and governs the affmrs of the Coahtlon It consists of seven members, one each from the cities of Carrollton, Garland, Grand Prmne, Irwng, Mesqmte, Plane and Pdchardson being e~ther the Mayor or another elected official designated by the C~ty Councd, four members, designated by the Mayor of Dallas, being e~ther two or three elected officmls fi'om the C~ty of Dallas and one or two community leaders who are non-elected officmls, four members, one each from Colhn, Dallas, Denton, and Elhs County, being e~ther the County Judge or another elected official designated by the County Judge, elected officmls from those reties not represented ~n e~ther of the first two categories, one community leader (non-elected officml) appointed by the Dallas County Judge, four ex-officio members being the Texas Department of Transportation D~stnct 18 D~stnct Engineer, the Executive D~rector of the Texas Turnpike Authority, the Executive D~rector of the Dallas Area Rap~d Transit Authority, the Staff Director of the Regional Transportation Councd, and one business leader (non-elected officml) appmnted annually by the Legislative Coaht~on of the Dallas Area Chambers of Commerce Based on Denton's population, one Executive Committee seat ~s available to be filled by the Mayor or another elected official Mayor Brock has asked Council Member Burroughs to be the City's designee to the Coalition 4 REGIONAL TRANSPORTATION COUNCIL Since 1974, the North Central Texas Council of Governments has served as the Metropolitan Planning Orgamzatmn (MPO) for the Dallas-Fort Worth Metropolitan Area The Regional Transportation Council (RTC) is the policy body for the MPO The RTC consists of 37 members, predominantly locally elected officials, overseeing the regional transportation planmng process and project sel&et~on The City of Denton has one representatlve on the RTC WESTERN METROPLEX MOBILITY COALITION In 1999, the Regional Transportation Council (RTC) formed a Western Metroplex Moblhty Coalition to expedite the funding and unplementatlon of regional transportation improvements, to address transportation ~ssues and opportumt~es of common interest, and to facilitate a dialogue on the importance of transportation system investments in the western port~on of the Dallas-Fort Worth Metropolitan area Membership Includes the Regional Transportation Council members representing the cities of Arlington, Denton, Grand Prairie, and Fort Worth, the RTC member representing the cities of Haltom City, Keller, Watanga, North Puchland Hills, Saginaw, and Puchland Hills, the RTC member representing the c~t~es of Bedford, Euless, Hurst, Colleyvflle, Grapewne, Southlake, and Trophy Club, the RTC member representing the c~t~es of Lewisville, Flower Mound, Highland Village, Corinth, and Lake Dallas, the RTC member representing the cities of Mansfield, Benbrook, Forest Hill, White Settlement, Azle, Crowley, Puver Oaks, Everman, and Kenn~dale, the RTC members representing the counties of Denton, Johnson, and Tun'ant, and the RTC ,members representing the 'l~xDOT Fort Worth District, the North Texas Tollway Authority, and the Fort Worth Transportation Authority plus one Invited representative each fi.om Hood, Parker, and Wise County Agenda Item AGENDA INFORMATION SHEET AGENDA DATE: May 14, 2001 DEPARTMENT. C~ty Manager's Office CM/DCM/ACM: Mike Conduff, City Manager SUBJECT: Receive a report, hold a dlscuss~on, and g~ve staff d~rect~on regarding the annual planmng session to be held June 15 & 16, 2001, at the Marriott Solana m Westlake BACKGROUND: The City Council meets annually to assess the c~ty's prior year performance, set goals for the upcoming year, and to enhance leadership skalls ~n order to work more efficiently and effectively Traditionally, the session is held off s~te to allow Council Members to use the one and one half day to focus on ~mportant long-term issues without day-to-day interruptions Ad&tlonally, the meeting ~s kept close to Denton to allow citizens access to the meeting should they wash to attend This year's Annual P?nmng Session ~s scheduled for lA day Friday and all day Saturday, June 15th and 16th Friday s session is scheduled from 1 00 p m to 6 00 p m followed by a group dinner Saturday's session starts with breakfast at 7 30 a m and will continue until 4 00 p m Overmght accommodations are provided for the Council and essential staff This agenda item ~s to allow Council Members to ask questions about the planmng session and to make suggestions and recommendations regarding outcomes that wall ensure that the session is both valuable and successful to each partmlpant Respectfully submitted Bdt~y Wffhams Director of Management & Public Information Agnnda Item~ .... _ AGENDA INFORMATION SHEET AGENDA DATE. May 14, 2001 DEPARTMENT C~ty Manager's Office CM' Mike Conduff, C~ty Manager SUBJECT Receive a report, hold a discussion and give staff d~rectlon regarding the possible subm]nslon of a recommendation for Board positrons for the North Central Texas Council of Governments BACKGROUND The North Central Texas Council of Governments (NCTCOG) ~s a voluntary assocmt~on of local governments w~tban the 16-county North Central Texas Regmn The agency was estabhshed m 1966 to ass]st local governments m planmng for common needs, cooperating for mutual benefit and coordinating for sound regional development NCTCOG is an orgamzatmn of, by, and for local governments Its purpose ~s to strengthen both the individual and collective power of local governments, and to help them recogmze regional opportumt]es, resolve reg]oual problems, ehm]uate unnecessary duphcat~on, and make joint regional dec]stuns - as well as to develop the means to ~mplement those decisions NCTCOG's structure prowdes that each member government appomt a voting representative from ~ts govenung body These votmg representatives make up the General Assembly that annually elects a 13-member Executive board of locally elected officials The board is supported by pohcy development, tcchmcal advisory and study committees - and a profesmonal staffled by Michael Eastland, Executive Director Thc NCTCOG will be electing its off~cers and d~rectors for 2001-2002 at ~ts General Assembly meeting that is scheduled for Friday, June 15, 2001 Local officmls from member governments have been my]ted to submit recommendations for the Board postt~ons by Friday, May 18, 2001 If you reqture any further information, please let me know ~espectfully submitted I l nhifer X~alters ty Secretary North Central Texas Councd Of Governments TO NCTCOG Member Govemmentsl /~4~ ~,/ DATE Apnl 23, 2001 %/111 FROM: Mary Poss, NCTCOG President ~' ~ SUBJECT' Election of Officers and D~rectors for 2001-2002 Execubve Board The Counoll of Governments will be electing its Officers and Directors for 2001-2002 at its General Assembly meeting that Is scheduled for Friday, June 15, 2001 In 1998, the membership approved a Bylaws amendment that increased the size of the Executive Board from eleven to thirteen members and stipulated that each of these thirteen members must be a local elected officml Local officials from member governments are Invited to submit recommendations for the Board positions on the enclosed forms please return your com~)leted forms bv Friday. May 18. 2001 To assist in this process, a Nominating Committee has been appointed I wdl serve as Chair of the committee and will be assisted by the following Past Presidents Ron Harris, County Judge of Collln County - President 1999-2000 Ron Harmon, Commissioner of Johnson County - President 1998-99 Elzle Odom, Mayor of Arlington - President 1997-98 Jim Jackson, Commissioner of Dallas County - President 1996-97 Jewel Woods, former Councllmember of Fort Worth - President 1995-96 Gary Siegel, Mayor of Richardson -- President 1994-95 Jim Alexander, former Councllmember of Denton - President 1991-92 John Evana, former Mayor Pro Tam of Dallas - President 1989-90 For your Information, I have also Included matenal reflecting the structure of the Executive Board, a hstmg of current Board members, and the telephone numbers and mailing addresses of the Nominating Committee members If you have any questions, please contact me or one of the other members of the Nominating Committee MP vpJ Enclosures 616 Six Flags Drive, Centerpomt Two P O Box 5888, Arhngton Texas 76005 5888 (817) 640 3300 FAX 817 640 7806 I~ recycled paper http//www dfwinfo corn FROM DATE Name T~tle Looel Government Represented Address City/State/Zip TO Mary Poss, NCTCOG President - Chairman, Nominating Committee SUBJECT Recommendation for Local Elected Offlct~l to Serve on NCTCOG's 2001-2002 Executive Board I would like to recommend the following local elected official Name Title (Mayer, Councllmember, City Commissioner, County Judge, County Commissioner, School Board President or Member) Local Government Represented (Population) Address/City/State/Zip for consideration by the Nominating Committee to serve on NCTCOG's 2001-2002 Execuhve Board Additional supporting comments (Attach a resume or additional biographical information ) NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS 2000-2001 EXECUTIVE BOARD OFFICEI~ President - Mary Poss, Mayor Pro Tam of Dallas Vice PreSldel~t - Mike Cantrell, Commissioner of Dallas County Secretary-Treasurer - James O'Neal, Mayor Pm Tam of Lancaster Pest President - Ron Harris, Coll~n County Judge DIRECTORS D~rector- Tom VandergHff, Tarrant County Judge - Elected 1994 D,rector- Becky Haskin, Counc~lmember of Fort Worth - Appointed 1997 D~re~0r- Helen Kerwin, Commissioner of Somervell County- Elected 1999 D~rector - Llnda Harper Brown, Counc~lmember of Irving - Elected 2000 D~rector - Jack Hatchell, Commissioner of Colhn County - Elected 2000 D~rector - Mary Lib Saleh, Mayor of Euless - Elected 2000 D~rector - Charles Beatty, Mayor of Waxahach~e - Elected 2000 D~rector - Wayne Ogle, Mayor Pm Tern of Arlington - Elected 2000 Director - Bob Phelps, Mayor of Farmers Branch - Elected 2000 4 NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS Executive Board Structure (According to NC TCOG Revised Bylaws) OFFICERB President (Elected by General Assembly Must be a member of the Executive Board ) Vice President (Elected by General Assembly Must be a member of the Executive Board ) Secretary. Treasurer (Elected by General Assembly Must be a member of the Executive Board ) Past President (Automatic position on Executive Board ) DIRECTORS. Cateaorical Reauim~lepts Reoresentatlve of Larnest Populated City (Nominee selected by C~ty of Dallas ) Reoresentatlve of Second Lamest Po~ulated City (Nominee selected by City of Fort Worth ) Reorasentative of Lamest Po~ulated Co~ll~IV (Nominee selected by Dallas County ) Reoresentatlve of Second Lareest Pooulated County (Nominee selected by Tarrant County ) Reoresentative of a County with a Pooulation of 300.001 or More Reoresentabve of a County w~th Pooulation of 300.000 Pr L,eee Renresentative of a City with Pooulation of 100.000 or More Two Reeresentatlves of Cities with Pooulations of 25.001 or More Reorasentative of a City w~th Ponulatlon of ~6,000 or [,ess Two Representatives from any Member Govemment An Executive Board member must be a local elected official from a member governmenL · If a d~rector is elected to an officer posit~on, that d/rector will continue to represent the category that the d/rector was orfgln~lly elected to serve · No member government may have more than one (1) representabve on the Board at any g~ven time unless one of them is serving in the Past President position NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS 2001-2002 NOMINATING COMMITTEE Mary Pose Jim Jackson Chairman Commissioner Mayor Pro Tem Dallas County C~ty of Dallas 2311 Joe F~eld Rd 1500 Marilla, 5FN Dallas, Texas 75229 Dallas, Texas 75201 (214) 247-1735 - Office (214) 670-4069 -- Office Jewel Woods Ron Harris 6125 Wales Ct County Judge Fort Worth, Texas 76133 Collln County (817) 294-1516 -- Home 210 South McDonald, Ste 626 McK~nney, Texas 75069 Gary Slagel (817) 548-4635 - Office Mayor of R~chardson 21 Bunker H~ll Ron Harmon Richardson, Texas 75080 Commissioner (972) 238-4203/4208 - C~ty Johnson County 247 NW John Jones J,m R Alexander Budeson TX 76028 1412 Sandy Creek Dr (817) 558-8200 - Office Denton, Texas 76205 (940) 898-2133 - Office EIz,e Odom Mayor John Evans C~ty of Arlington 501 Old M~II Ln 1019 Byron Lane Dallas, Texas 75217 Arlington, Texas 76012-1827 (214) 398-9741 - Home (817) 459-6121 -- Office