HomeMy WebLinkAboutFebruary 15, 2002 Agenda AGENDA
CITY OF DENTON CITY COUNCIL "'" L~z~/l.~/
February 15, 2002 ~.~ O,-ff,
After detenmnmg that a quorum ts present, the City Council will convene ~n a Planmng Session
of the C~ty of Denton C~ty Coancfl on Friday, February 15, 2002 at 8 30 a m ~n the Council
Work Session Room m Ctty Hall, 215 E McKmney Street, Demon, Texas at which the
following atems will be considered
NOTE A Planning Work Session ~s used to explore matters of interest to one or more Ctty Counctl
Members or the C~ty Manager for the purpose of giving staff dlrectton into whether or not such matters
should be placed on a future regular or specml meeting of the Council for c~ttzen input, C~ty Counctl
dehberat~on and formal Ctty action At a Planning Work Session, the C~ty Council generally receives
informal and prehm~nary reports and mformatton from C~ty staff, officmls, members of Ctty commmees,
and the md~wdual or orgamzat~on proposing counctl action, if ~nwted by C~ty Council or C~ty Manager to
partlctpate ~n the session Part~ctpat~on by md~wduals and members of orgamzattons lnvtted to speak
ceases when the Mayor announces the session ts being closed to pubhc mput Although Planmng Work
Sessions are pubhc meetings, and c~ttzens have a legal right to attend, they are not pubhc hearings, so
e~ttzens are not allowed to parttc~pate m the sesston unless ~nwted to do so by the Mayor Any clttzen
may supply to the C~ty Council, prior to the beglnmng of the session, a written report regarding the
cmzen's op~mon on the matter being explored Should the Counctl dtreet the matter be placed on a
regular meetmg agenda, the staff will generally prepare a final report defimng the proposed action, which
will be made avadable to all cmzens prior to the regular meetmg at whtch citizen tnput ts sought The
purpose of thts procedure ts to allow c~tlzens attendmg the regular meeting the opportumty to hear the
wews ofthetr fellow ctttzens wtthout hawng to attend two meettngs
1 Receive a report, hold a d~seusslon, and g~ve staff d~rect~on regarding a multi-year
financial forecast, mtm~c~pal operations funding, budget process, and capital ~tems
2 New Business
Th~s ~tem prowdes a section for Council Members to suggest ~tems for future agendas
CERTIFICATE
I certify that the above not~ce of meeting was posted on the bulletin board at the C~ty Hall of the
Cny of Denton, Texas, on the day of , 2002 at o'clock
(am)(pm)
CITY SECRETARY
NOTE THE CITY OF DENTON ClTY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN
ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT THE CITY WILL PROVIDE SIGN LANGUAGE
INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT [ EAST 48 HOURS IN ADVANCE OF THE
SCHEDULED MEETING PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE
TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN
LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE
HANDOUT TO COUNCIL
Management and Budget * 215 E McKtnney * Denton, Ta~as 76201
(940) 349-8320 ~ DFW Metro (972) 434-2259 ~ Fa.r (940) 349-7206
MEMORANDUM
DATE' February 14, 2002
TO' Honorable Mayor and Members of the City Council
FROM. Kathy DuBose, Assistant City Manager, Fiscal and Municipal Services~
SUBJECT. December Sales Tax Allocation
Governmental Accotmtlng Standards Board (GASB) Statement 34 requires that sales tax
be reported in the month it is paid by the consumer To implement this "timing" change
we had to accrue an additional month for the year ended September 30, 2001, (for
September sales allocated by the State Comptroller's office in November 2001)
To better reflect the anticipated monthly allocation based on the revised reporting model,
we have reallocated prior year actual amounts to correlate to the month the sales tax was
paid by the consumer We have also reallocated this year's monthly budgeted amounts to
better reflect h~stoncal trends based on the above reporting change
The actual sales taxes received in October (for August sales) and November (for
September sales) were h~gher than estimated at the time the current year's budget was
adopted The net effect ~s that the current years budget is actually 3% over the pnor year
instead of the 6 5% estxmated dunng the budget process
Attached you will find the sales tax mformatxon reflecting December sales allocated in
February Sales tax collections for the month of December are 3 9% greater than the
same period last year, and year-to-date sales tax collections are 7 7% greater than last
year
If you have any questions, please feel free to contact me
Attachment
'Dedwated to Quaht~, Serwce
tmt,w c~lyofdenton
HANDOUT TO COUNCIL
m
I I I I I
HANDOUT TO COUNCIL
DENTON POLICE DEPARTMENT ·
PERFORMANCE MEASUREMENTS __
2001 ICMA MUNICIPAL YEARB_OOK
AVG FOR
CITY OF AVG FOR CITIES - WEST/SOUTH
MEASUREMENT DENTON 50,000-99,999 POP CENTRAL REGION**
FY 2002 EMPLOYEE SALARIES/BENEFITS 11,751,4261 9,610,987 8,202,566
BUDGETED FTE'S - SWORN 13~ 128 134
BUDGETED FTE'S - CIVILIAN 38 40 34
BUDGETED FTE'STOTAL 173i __ 168 168 _
RATIO SWORN TO CIVILIAN FTE'S 3 56 3 2 3 95 _
~--E-RSONN EL EXPENDITURES PER CAPITA 14~ 143 118
POPULATION 82,976*
SQUARE MILES 64 4
OFFICERS' PER 1000 POP 1 63
.)001 CALLS FOR SERVICE 67,954
2001 cusToDY ARRESTS 4,447
SERVICE CALLS PER 1000 POP 818 93
SERVICE CALLS PER OFFICER 503 37~
AVG RESPONSE - PRIORITY 1 5 m~ns
ARRESTS PER OFFICER 32 95 _ _
*Economic Development, 2001
**Includes 'rx, Okla, Ark, and La
HANDOUT TO COUNCIL
Denton Fire Department
FIRE DEPARTMENT STANDARDS
1 The Denton Fire Department should provide 1 50 Shift Fireflghters
per 1,000 people in the City of Denton.
Current Reality:
As shown in exhibit below, the current total of Denton F~re Department personnel per
1,000 people m the C~ty (estimated based on 87,227 people and 147 current employees)
~s 1 69 The current shlf~ firefighters (126) per 1,000 people ~s 1 44 The Texas Key Rate
(replaced by ISO but still referred to as a Texas standard) recommended 1 5 shift
firefighters for each 1,000 people A 1998 Phoemx comprehensive national survey
mdmated that there were an average of 0 43 firefighters "on duty" available for
emergency response Denton has 0 48 (42 assigned shift personnel each day w~th a
minimum staffing of 33)
FIRE DEPARTMENT 8TAFFING LBVEI.8 PER 1,000 POPULATION
Fire Department 8tafflnfl:
2002 Denton Fire Department 1.69 F~re Department Employees/I,000 people
ICMA 2000 National Average 1 69 F~re Department Employees/1,000 people
Phoemx 1998 Survey I 64 F~re Department Employees/1,000 people
Suppression/EMS Operations Stafflna:
2002 Denton Fire Department 1.44 Flreflghters/1,000 people
IOMA 2000 Nebonal Average 1 58 F~reflghters/1,000 people
Texas Key Rate 1 $0 F~reflghters/1,000 people
"On-Duty Personnel:
Denton Fire Department 0.48 "On. Duty" Flreflghters/1,000
Phoemx 1998 Survey 0 43 "On-Duty" FIreflghters/1,000
2 The Denton F,re Department should prov,de a Support Staff of 0 25
Fire Department employees per 1,000 people in the City of Denton
Currqnt Reality:
In adchtson to the 1 50 suppress]on/EMS firefighters per 1,000 people goal, st ~s also
recommended that the Fire Department promde at least 0 25 support staffper 1,000
people Currently, the support personnel is 0 24 employees per 1,000 (21 support
employees ss determined by subtractmg 126 shift firefighters from 147 total F~re
Department employees) This support staffing mcludes admnnstrat]on, fire prevention,
and support servmes Admsmstrat]on sncludes the chief officers who lead and manage the
department as well as all accountmg, analytmal and clerical employees As the size of
any orgamzat~on grows larger, so do the adm]mstrat~ve responsxb]htles and challenges
3 The Fire Prevention Division of the Denton Fire Department should
be staffed at a level with one (1) full-time Fwe Marshal plus one (1)
full-time inspector for every 20,000 persons in the City plus one (1)
for every fraction over 20,000
Current Reality
F~re prevention Is the portmn of the Denton Fire Department whmh conducts pre-
constmctmn plan review, code enforcement, pubhc educatmn, fire cause detcmmnatlon
and arson mvest]gatmn The Texas Key Rate standard recommended a full tsme fire
marshal with no other dutms plus one full t~me ~nspector for each major fractzon of each
addxtzonal 20,000 persons With a current population of 87,227 people, the Csty of
Denton should have a Fsre Marshal and five (5) full time respecters plus the Fire marshal
according to the Texas Key Rate standards Currently, the Prevention D~ws~on has 4
other employees whmh are all certffied mspectors
FIRE PREVENTION STAFFING LEVEL8
Denton Fire Department (current) 1 F~re Marshal
1 Assistant F~re Marshal
1 Deputy F~re Marshal
1 F~re Inspector
1 Pubhc Educabon Officer
Texas Key Rate Recommendahon 1 F~re Marshal
for a C~ty the s~ze of Denton 5 Inspectors
National Recommendation
for a C~ty the s~ze of Denton 6 Prevenbon Staff
(1 Prevention Person for every 15,000 people)
4 The mlmmum staffing for an EnR,ne Company should be three (3)
fireflghters
Current Reahty:
The following table contains the average number of engine compames per thousand
population and the average number ofpersounel staffing an engine company according to
the 1998 Phoemx survey, NFPA 1710, and ICMA survey
ENGINE COMPANIES Engines Per 1,000 People Staffing per Engine
Denton 0.069 3.00
Phoemx survey - 0 to 99,000
population 0 084 3 08
NFPA 1710 Objectives NA 4 00
ICMA 2000 Survey NA 3 00
5 The mimmum staffing for a Quint Engine Company should be four (4)
flreflghters
Current Reahty.
A Quint Engine Company w~ll be a "quint" type apparatus capable of Basic Engine
Company functmns but also hawng many ground ladders and an aerial dewce of 75 feet
OT less The following table coutams the average number of quint companms per thousand
populahon and the average number of personnel staffing a quint company according to
the 1998 Phoemx survey, NFPA 1710, and ICMA survey
QUINT COMPANIES Quints Per 1,000 People Staffing per Quint
Denton 0,023 4.00
Phoenix survey ~ 0 to 99,000
population 0 028 3 0§
N FPA 1710 Obsecbves NA 4 00
ICMA 2000 Survey NA 2 90
6 The minimum staffing for a Truck Company should be four (4)
flreflghters
Current Reality.
The following table cont~uns the average number of truck compamcs per thousand
population and the average number ofpersormel staffing a truck company according to
the 1998 Phoemx survey, NFPA 1710, and ICMA survey
TRUCK COMPANIES Trucks Per 1,000 People Staffing per Truck
Denton 0,012 4,00
Phoemx survey - 0 to 99,000
population 0 031 3 08
NFPA 1710 Objectives NA 4 00
ICMA 2000 Survey NA 2 90
7 The minimum staffing for an Advanced Life Support (ALS) EMS
ambulance should be two (2) EMT-P Firsflghters, one of whom
should be classified as a Fire Department Driver
Current RealitF.
The following table contains the average number of ambulance companies per thousand
populatmn and the average number of personnel staffing an ambulance company
according to the 1998 Phoemx survey, NFPA 1710, and ICMA survey
AMBULANCE COMPANIE8 Ambulances Per 1,000 People Staffing per Ambulance
Denton 0.046 2,00
Phoemx survey - 0 to 99,000
population 0 048 3 08
NFPA 1710 ObJectives NA 2 00
ICMA 2000 Survey NA 3 00
8 The Denton Fire Department's initial attack should be organized to
ensure that at least four (4) members are assembled before initiating
Interior fire suppression operations at working structural fires In the
hazardous work area two (2) individuals shall work as a team
Outside the hazard area two (2) Individuals shall be present for
assistance or rescue of the team operating in the hazard area
Current Real#F:
The Fire Department accomphshes this at all fire suppress]on ~nc~dent m structures due to
the new law m Texas, which took effect on September 2001
9 The Initial Attack assignment in one and two family dwell,ngs
occupancies should be capable of providing a primary interior attack
of 350 gallons per minute fire flow from two (2) hand I,nes, one of
which should be an attack line with a minimum of 150 gpm and one
of which should be a back-up line with a m,nimum of 200 gpm. To
accomplish this, a m~nimum of sixteen (16) fireflghters w,II be
assigned to the first alarm
10 The Initial Attack assignment in commercial, ~ndustrlal and multi-
family occupancies should be capable of prowdlng primary inter~or
attack of 500 gallons per minute fire flow from three (3) hand lines,
two of which should be attack lines with a minimum of 150 gpm each
and one of which should be a back-up I,ne with a minimum of 200
gpm To accomplish this, a minimum of n,neteen (19) flreflghters
will be assigned to the first alarm
4
Current Reality:
The F~re Department currently uses standards #9 and #10 as their standard operating
procedures Following are the first alarm dispatches ofspecffic number ofumts to fires
in various occupancies
Phoenix Survey - 0 Engines Trucks Chiefs Other TOTAL
to 99,000 Population Dispatched Dispatched Dmpatched Dispatched PERSONNEL
Detached Dwelhng 2 27 1 02 1 01 1 26 12 09
Attached Dwelling 2 31 1 04 1 03 1 27 12 41
Commercial 2 44 1 11 1 04 1 30 13 13
Hospital, School, 2 60 I 17 1 05 1 34 13 86
Insbtu~lon
Industrial 2 47 1 11 1 03 1 33 13 25
H~gh R~se 2 55 1 18 1 05 1 34 13 69
NFPA 1710 Engines Trucks Chiefs Other TOTAL
Requirements Dispatched Dispatched Dispatched Dispatched PERSONNEL
Structure Fire
MimmBm 2 00 1 00 I 00 1 00 1500
DENTON Engines Trucks Chiefs Other TOTAL
Dispatched Dispatched Dispatched Dispatched PERSONNEL
Detached Dwelling 3 00 1 00 1 00 1 00 16 00
Attached Dwelling 4 00 1 00 1 00 1 00 19 00
Commercial 4 00 1 00 1 00 1 00 19 00
Hospital, School, 4 00 1 00 1 00 I 00 19 00
Institution
Industrial 4 00 1 00 1 00 I 00 19 00
High Rise 400 1 00 1 00 1 00 1900
11 The Dispatch T,me to all fire and EMS incidents should be one (1)
minute or less 90% of the time.
Current Real#~'
Dispatch T~me ~s the interval between the t~me a call ~s received by the 9-1-1 D~spatch
Ceater and when proper responding umts are notified Funcbons which have to be
performed dunng D~spatch Time are receiving the call, determlmng the nature of the
request for service, ~dentlfymg the appropriate available response, and alemng the correct
response umts
2001
DI8PATCH TIME % of CalFs
I Minute or Less 66%
5
12 The Turnout Time to all fire and EMS ,nc,dents should be one (1)
minute or less 90% of the time
Current Reality.
Turnout T~me begins w~th the receipt of an alarm at a fire station and ends when the
fire/EMS apparatus leaves the station Turnout t~me reqmres fireftghters to put on the
proper safety clotlung and eqmpment (based on the nature of the call), safely get on the
emergency umt, and leave the fire statmn (Umts whmh are d~spatched wh~le they are "on
the axr and avmlable" generally are not associated with a turnout t~me ) The estimated
national average for turnout was 60 26 seconds according to the 1998 survey conducted
by Phoenix In 2001, the percentage of emergency response turnout t~mes one minute or
less was 17%
2001
TURNOUT TIME % of Calls
t Minute or Less 17%
13 The Travel Time for the first arriving engine company to a firs
suppression incident should be four (4) minutes or less 90% of the
time and/or the Travel Time for the deployment of a full first alarm
assignment for a fire suppression incident should be eight (8)
minutes or less 90% of the time
Curre, t Reality:
Travel t~me ~s the time reqmred for the responding unit to drive to the scene of the
me,dent Travel t~me ~s generally a ftmctmn o£d~stance, road and traffic conditions, t~me
of day, ere In 2001, we did not have the technology to measure the e~ght-mmute mark
for the arnval of all first alarm umts to a fire However, our new computer a~ded d~spateh
software w~ll allow us to gather all the statistics reqmrcd to measure standard #13 for
2002 and will also allow us to gather this data by specific geographic areas m addition to
City-wide
2001
TRAVEL TIME (FIRES) % of Calls
4 Minutes or Less 63%
14 The Travel Time for the arrival of a unit with first responder or higher
capability with an automatic external defibrillator (AED} to an
emergency medical incident should be four (4) minutes or less 90%
of the time
Current Reahty
All of our engines (which are our first responders to medzcal calls) are ALS engines (they
all have at least one paramedic) and carry defibrillators Our new computer reded
dispatch software will allow us to gather the statistics required to measure standard #14
for 2002 and w~ll also allow us to gather th~s data by specffic geographic areas ~n addition
to Clty-w~de
200'1
TRAVEL TIME (EMS) % of Calls
4 Minutes or Less 78%
15 The Travel T~me for the arrival of an Advanced Life Support (ALS)
unit at an emergency medical incident should be eight (8) minutes or
less 90% of the time
Current Reality.
Currently, we cannot prowde the data to measure this standard It ~s hkely to be 100%
due to the fact that the first responder engine ~s ALS However, the e~ght-m~nute t~me
measurement would be for the arrival of the medm ambulance Our new computer atded
thspatch software wall allow us to gather the statistics reqmred to measure standard #15
for 2002 Our new software w~ll also allow us to gather th~s data by specffic geograptnc
areas m adtht~on to C~ty-w~de
HANDOUT TO COUNCIL
CD
cD
CD
CITY OF DENTON LANE MILES OF PAVED STREET
Centerllne .ane
~Vldth Llneer Feet Mllee 'Mllee ~ode
Urban Local 30; 1,214,467 230 690 RE.~
Urban Collector 44 381,475 72 318 COL
Secondary Arterial 50 258,656 49 243 SAF~
Principal Artenal 66 51,163 10 64 PAR
119031761 361 lt315
0-40 83,499 I 49
41-70 771,243 J 495
71-100 1~049,019 771 I
1~903~761 lr316
I
TOTAL STREET ASSETS INVENTORY VALUATION
OCl VALUATION IN $'S COST TO REPAIR FROM INVENTORY
CONTRACTOR REPLACEMENT $'S
100-71 $16,015,345 INCLUDED IN FIXED COSTS-CRACK SEAL, OTHER SEALS
70-41 $157,042,237 $34,432,646
40-0 $92,583,433 $13 113 814
LONG TERM COST PROJECTIONS
Costs 01-02 02-03 03-04 04-05 05-06 06-07
(Thousands)
F~xed Cost (K's) $935 $1,230 $1,354 $1,424 $1,13~ $1,196
X 5% inflation
One Ttmc $430
Annual lnv~tony 65 65
Overlays* $500 $75C $1,000 $1,50C $2,000
Re~onst from $55~ $650 $75~] $1,000 $1,25~] $1,500
Bond Funds**
Totals $1~45'/ $2~810 $2~856 $3~42~ $3,954 $4~761
* Overlays have present construction value of $34,432,646-50% to be covered by cost in th~s I~ne item, remainder to be covered in
fixed costs through crack seal and micro/slur try seals per Street Inventroy Cost Estimates
**Reconstructions have present construction value of $13,113,814 per Street Inventory Cost Estimates
PAVEMENT CONDITION' RATING ~1°° EXCEL J OCI RATINGS 71-85 CRACK SEAL
DISTRESS
QUANTITY V GOOD
GOOD OCl RATINGS
8~ 41 TO 70
...J FAIR OVERLAY
'n'.EmsT"Ess'1 PCl
POOR
I 2, oc~ RAT,NGS
T V POOR 0-40
10 RECONSTRUCTION
DISTRESS FAILED
SEVERITY o
Pm,ement Cona~non Indu (PCI) concept
EXCELLENT
40% DROP~
GOOD IN QUALITY ~
~ $1.00 FOR
.~./RENOVATION HERE
FAIR,
40,/, ORPP. I \
?~ s,4 oo TO $5.00
VER .OOR. .ERE
LIFE _ ~
TIME
Typtcal pavement condtttot~ Itfe cycle
C CK SEAL ,F COST I
May 2000
~ MFT COST/LF TOTAL CONTRACTOR LF/HR TOTAl.
2,500 0 25 $625 00 0 45 2,500 $1,125 00
CONCRETE
2,500 0 45 $1,125 00 0 60 2,500 $1,500 O0
OVERLAY COSTS PER LF JANUARY 2001 ASPHALT RECONST CONCRETE/RECON$
IStreot Claaalfleaflon Type Width Depth CltylCommetor CltylContra~ter Contraotor
Rural Local A~phelt 24' 2' $15 85 6' $87 $t30
3' $20 61
4" $25 51
Urban Local Asphalt 30' 2, $21 8~ 6# $101 $152
3' $25 0~
4" $32 0~
Urban Collector Asphalt 44' 2' $34 51 8' $155 $233
3' $41 7~
4" $50 8~
Secondary Arterial & Asphalt 50' 2' $36 67 8' $173 $259
Urban Minor Arterial 3' $47 0~
4" $57 33
Urban Other Principal Arterial Asphalt 66' 2' $47 2~ 8" $220 $330
3' $80 92
4' $74 5~
CONDRBTB OCI RATINGS
0-40 ,, Complete Rebuild
41-70 = CUT OUT8 Q$t20 SF
75-85 = Crock Seal
OCl RATINGS
PAVEMENT CONDITION RATING
0 - 40 = COMPLETE RECONSTRUCTION
DISTRESS 100
EXCEL
41 55 = 4" OVERLAY QUANTITY 85
(33% MORE PER LF THAN 3" OVERLAY) ~, V GOOD
70
5e 64 = 3' OVERLAy DISTRESS TYPE I PCl I OOOD
55
65-70 = 2' OVERLAY (25% LESS PER LF THAN 3" OVERLAY) ~U- FAIR
DISTRESS 40
QUANTITY
POOR
25
V POOR
PAVEMENT CONDITION INDEX (PCI) ~10
FAILED
0
DENTON PUBLIC LIBRARY SYSTEM
FY 2001-02
Population (Legal Service Area) 89,625
RANKING IN KEY MEASURES
U S DENTON PUBLIC
AVERAGE/ LIBRARY SYSTEM
KEY MEASURE STANDARD RANKING
Annual Per Capita Operatln9 Expenditures $31 65 $28 07
Mater, als aa Percentage of Expenditures 15 5 11 0
Annual Per Capita Expendlturss for Materials $4 88 $2 97
Salaries as a Percent of Expenditures 52 5 76
Items Per Capita $ 2 2 09
Collection Tumover Rate 2 65 3 12
Circulation Per Capita 8 3 6 42
Circulation Per Re~listersd Borrower 14 5 11 0
Hours Open Per Week 72 64
Library Visits Per Capita 5 2 3 26
Public Uae Computers Per Capita 1 per 2,000 80 per 2,000
Physical Facilities Per Capita 75 sq ft Current = 39 sq ft
*lwith North Branch) 71 sq ft *
Total FTE Library Staff 1 per 1,500 7 per 1,500
HANDOUT TO COUNCIL
~l/~-I~
0 ,. 0
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