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HomeMy WebLinkAboutDecember 17, 2001 Agenda ,genda No AGENDA Ago))da Item ~' / CITY OF DENTON CITY COUNCIL December 17, 2001 ~e C~ty of Denton C~ty Co~cfl will convene ~n a Work Session on Monday, December 17, 20'01 at 11 30 a m ~n ~e Co~cfl Work Session Room at C~ty Hall, 215 E McK~ey Street, Denton, Texas at whmh the follomng aems will be considered 1 Connnue a d~scussmn ~d g~ve staff d~recnon reg~&ng Cay Council meeting s~ct~e ~d proced~es 2 Recewe a repo~, hold a &seussmn, ~d gwe staff &rect~on reg~&ng expen&t~e of the co.eft contingency ~ds 3 Hold a &scuss~on ~d g~ve st~f &rectmn reg~&ng staff ass~st~ce w~ pubhc meetings 4 Recmve a report, hold a &seuss~on, ~d g~ve staff d~recuon reg~&ng ~e Council 2002 meeting calend~ CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the C~ty Hall of the City of Denton, Texas, on the day o£ ., 2001 at __ o'¢1o¢k (am ) (p m ) CITY SECRETARY NOTE THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800- RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE AGENDA INFORMATION SHEET AGENDA DATE: December 17, 2001 DEPARTMENT City Manager's Office CM Michael A Conduff, City Manager SUBJECT Continue a discussion, and give staff direction regarding City Council meeting structure and procedures BACKGROUND At the November 5th Luncheon, Council discussed that meetings should accomplish three goals 1 Foster Dialogue 2 Achieve Compromise 3 Develop Trust Council felt they spent time on issues in the following manner ! 8~ent % Time D~ire to Spend Near T'~rm 85-90% 50% or less Mid Term 15% 25% Long Term 0-5% 25% Council discussed that the role of staffwas to 1 Foster successful meetings 2 Foster Dialogue 3 Provide quality, timely information Council reached consensus on (1) implementing a multi-colored card approach to the request to speak process, (2) limiting all speakers to 3 minutes, (3) implementing a representative approach to public hearings similar to the process currently in use by the City of Fort Worth Council discussed that their role during a public meeting ~s to 1 Make Pohcy 2 Meet Legal Reqmrements (Enact Ordinances / Pass Resolutions / Deliver ProelamaUons ) 3 Receive Input from the Pubhc 4 Momtor City Adm~mstrat~on Solutions that were d~scussed on November 5 to reach the desired amount of time spent on issues 1 First and third Tuesdays (Telewsed) A 4 30 to 5 30 - Work Session to discuss near to mid range ~ssues la 4 30 to 5 15 - Discuss current Council / Staff issues 2a 5 15 to 5 30 - Answer any remmmng consent agenda questions B 5 30 to 6 30 - Executive Session C 6 30 to 8 30 - Regular Meeting 2 Second Tuesday (Not Televised) A 4 30 to 6 30 - mid to long range ~ssues 3 Fourth and fifth Tuesdays (Not Televised) A Reserved for use as issues arise Betty Williams Director of Management and Public Information Prepared By Robert Hanna Management Assistant I_. AGENDA INFORMATION SHEET AGENDA DATE: December 17, 2001 DEPARTMENT. Ctty Manager's Office CM/DCM/ACM: Mtchael A Conduff, C~ty Manager SUBJECT: Recetve a report, hold a dtscussmn, and gtve staff threctmn regarding expendtture of the council contmgency funds BACKGROUND' As noted in the attached memorandum dated July 27, 2001, the Council Contingency Accounts were estabhshed dunng the 1999/2000 fiscal year budget process The tntcntton was to provide a fundtng source for those community projects which arose dunng the year but were unforeseen or not funded tn the budget process The Texas Consttmtton does require that expendttures be for a public purpose or mumc~pal purpose Formal guidelines or procedures for expendtture of the funds have not been estabhshed The Legal Department has stated that a home role ctty may adopt any orthnancc, resolutton or pohcy not inconsistent with the constttutton, the general law, or ~ts ctty charter PRIOR ACTION/REVIEW (Council, Boards, Commtss~on). Council Contingency Accounts were authorized wtth the adoptton of the 2001/2002 fiscal year budget on September 4, 2001 FISCAL INFORMATION. A total of $35,000 ($5,000 for each counmlmember) ts authorized m the current budget Respectfully submitted Betty Wflhams Director of Management & Public Attachments Memorandum Dated 7/27/01 Councllmembers Contingency Report 2000/2001 fiscal year Councfimembers Contmgancy Report 2001/2002 fiscal year ATTACHMENT I 215 E McKINNEY DENTON, TEXAS 76201 ', (940) 349-8200 · FAX (940) 349-8236 gii-f MHIAGEB'S g~i~m MEMORANDUM TO' Mayor and Members of the City Council , \ FROM' Betty Wllhams, Director of Management & Pubhc Information ~ DATE' July 27, 2001 SUBJECT. Council Contingency Funds A Counml Contingency fund was estabhshed as part of the 1999-2000 fiscal year budget As part of the Manager's Message to the Council dated July 30, 1999 (copy attached), C~ty Manager Jez stated that the proposed budget included $5,000 contingency funding for each C~ty Councdmember The fundmg was designed to prowde Councd w~th a resource for add~tmnal city services or programs that were ~mportant to Counc~lmembers but were unforeseen and not m~tmlly funded in the 1999-2000 budget Dunng the first year of fundmg, Councdmembers used the contingency accounts to fund services or programs that had been identified as a need but not budgeted Some examples of expenditures recurred m the last fiscal year mclude bicycles for alternative transportation, two electric carts for the parks department, seeds for the wfldflower planting along 1-35, benches, trees, etc A complete hst of expenditures for the 1999-2000 Council Contingency funds ~s attached The fiscal year 2000-2001 ~s only the second year of fundmg for the Coancll contingency fund No gmdehnes or procedures have been estabhshed for the expenditure of the funds Dothe Palumbo stated that a home-rule c~ty may adopt any ordmance, resolution or pohcy not inconsistent ,aqth the constitution, the general law, or ~ts city charter The c~ty does not need express legislative authority to spend pubhc funds for a parhcular act~wty ff it has authority under ~ts charter to engage m that achwty, but the Texas Constitution reqmres that expenditures must be for a pubhc purpose and mtmlc~pal purpose There ~s no case or attomey general op~mon that addresses the use of C~ty Coancd contingency funds The cases and attorney general opinions focus on the legal reqmrement that pubhc funds must be spent for a pubhc purpose Before authorizing the expenditure, the C~ty Councdmember must determine (1) whether a parhcular grant of money will serve a leg~hmate mummpal purpose, and (2) whether the mty has placed sufficient controls on the transact]on to ensure that the pubhc purpose will be camed out "Dedtcated to Quality Serwce" www cttyofdenton com 3 215 E M=KINNEY DENTON, TEXAS 76201 · (940) 349~8200 * FAX (940) 349-8236 CITY MANAGER'S OFFi i: There as also a provision m the Texas Election Code that prohibits the use ofpubhc funds to take a position on a proposition m an election A memo summarizing some of the cases and attorney general opwaons will be m the City Attorney Status report Para Rambo-Estfll has an up to date accounting of each of the current contingency funds For this fiscal year, some funds were spent prior to the May municipal election The balance of the funds is available for your use prior to the end of flus fiscal year on September 30, 2001 In order to track expenditures more accurately, we have developed a simple form that will identify the description and use of your contingency funds Para has copies of the request form m her office and is ready to assist you when you have decided how you want to spend your funds Please let us know if you have any additional questions or concerns regarding the use of the Cc M~ehael A Conduff, City Manager Kathy DuBose, Assistant City Manager Para Rambo-Estlll, Assistant to the Council Attachments 'Dedtcated to Oua/tty Serwce' www cttyofdenton corn 4 Manager's Message July 30, 1999 North Central Texas College is scheduled to move out of C~ty Hall East in January 2000 The ~$suance of certificates of obligation to fund the renovation of the vacated area, moving of city offices, and the related renovation of City Hall West are included m the capital improvement program F Accounting - Substantial record-keeping and reporting systems are reqmred for managing water and waatewater impact fees and park declination and development funds Each fee requires that a separate fund be maintained Current pronouncements by the Governmental Accounting Standards Board also dictate extensive changes to governmental financial reporting An accountant position has been included ~n the proposed budget to address the increased workload generated by these requirements GCouncil The budget includes contingency funding of $5,000 for each Contingency proposed C~ty Council member The funding may be used to prowde additional c~ty serwces or programs during the 1999-2000 fiscal year as needed H Vehiclea- The 1999-2000 proposed budget includes funding toward the goal of replacing or adding vehicles which are high ~n two of three evaluation criteria A total of 29 vehicles w~ll be replaced and 8 added MAJOR ISSUES - RECREATION FUND Due to the growing demand for youth serwces programming, the proposed budget includes funding to expand existing summer camps, K~d's Day Off, and family special events The expansion requires the addition of part-time staff at five (5) action centers The additional staff wdl lower the staff-to-parbc~pant ratm to 1 to 12 and will be funded by reg~stratmn fees The concrete shell of the ciwc center pool ~s deeply p~tted w~th many layers of paint that can cause scrapes and cuts to swimmers' feet In order to allevmte th~s hazard, the Parks Department budget ~ncludes sandblaatmg and remowng the old layers of paint, smoothing the surface of the shell, and repamtmg the pool In addition, the budget includes funding for vanous p~eces of equipment for the C~vlc Center and the Semor Center such as freezers, tables, tents, and chairs used for programs and rentals and replacement fitness equipment for each recreation center 37 Councilmembers Contingency Report 10/4100 Beginning Amount 5 000 00 Denton Co Ch~kimn's Advocacy Center former Mayor Miller (5 000 00) Amount Available Begtnning Amount 5 000 00 Electric powered utility vehicle (1 850 00) 9 GT T~mberline Bicycles (3,150 00) Amount Available Beginning Amount 5 000 00 Electdc powered utihty vehicle (4 600 00) TV for Semor Center (400 00) Amount Available District t - Carl Youno Beginning Amount 5,000 00 Marquee (1 500 00) Juneteenth Celebrabon (3 500 00) Amount Available District 2 - Nail Durrance Begrnning Amount 5 000 00 Wildflower seed (2 160 00) Trees for iOOF cemetery (407 00) Irrigation supplies for above trees (433 50) Amount Available t,999 50 District 3 - Mike C~chran Beg[nntng Amount 5 000 00 Portable Evaporative Cooling System (3 019 00) 10 6-foot park benches (1 000 00) Amount Available 98t O0 [}lstdct 4 - Sandy Krlstoferson Begmmng Amount 5 000 00 10 6-foot park benches (1 300 00) Trees for IOOF cemelery (1 093 00) Electnc powered utlhty vehmie (2 540 00) Amount Available 67 00 7/26/015 40 PMc0unc]lcont xls 6 0I O0 0 0 0 0 0 0 0 0 0 CONTINGENCY FUND EXPENDITURE REQUEST DATE COUNCILMEMBER Please Imtml After Your Name DECSRIPTION AND USE OF ITEM(S) TO BE COVERED AMOUNT ALLOWED FOR PURCHASE ATTACHMENT 2 Counmlmember Contingency Report 10/04/00- Corrected ~rock Begmmng Amount 5,000 00 Denton County Child Advocacy Center- Former Mayor IVhller (5,000 00) Year End Balance 0 00 Mayor Pro Tern Beasley Beg~nmng Amount 5,000 00 Electric Powered Utility Vehtcle (1,850 00) 9 GM T~mberhne Bmycles (3,150 00) Year End Balance 0 00 At Large- Mark Burroughs Beg~nmng Amount 5,000 00 Electric Powered Utd~ty Vebacle (4,600 00) TV for Semor Center (400 00) Year End Balance 0 00 D~stnct 1- Carl Young Beglnmng Amount 5,000 00 Juneteenth Celebration (3,500 00) Year End Balance 1,500 00 District 2- Ned Durrance Begmmng Amount 5,000 00 Wddflower seeds (2,160 00) Trees for IOOF Cemetery (407 00) Irngat~on supphes for above trees (433 50) Year End Balance 1,999 50 D~stnct 3- lVhke Cochran Begmmng Amount 5,000 00 Portable Evaporattve Cooling System (3,019 00) 10 6-foot park benches (1,000 00) Year End Balance 981 00 11 D~stnc~ 4- Sandy K~rstoferson 5,000 00 Begmmng Amount (1,300 00) 10 6-foot park benches Trees for IOOF Cemetery (1,093 00) Electric Powered Utility Vekucle (2,540 00) Year End Balance 67 00 ATTACHMENT 3 Councllmember Contmgency Report 10/29/O 1 Mayor Euhne Brock Beginning Amount 5,000 00 Site Furmture for the Denton Square Project (5,000 00) Year End Balance 0 00 Ma or Pro Tern Basle Beginmng Amount 5,000 00 Sign for SE Denton (1,000 00) Irngatlon and Landscaping for the Downtown Square (4,000 00) Year End Balance 0 00 At Lame- Mark Burroughs Beglnmng Amount 5,000 00 Cluld Advocacy Center (2,500 00) Low enuttmg landscape equipment (1,500 00) Environmentally safe pesticides and weed control products (1,000 00) Year End Balance 0 00 District 1- Raymond Redmon Beglnmng Amount 5,000 00 N,chelson Entertainment Group (Apollo Music concerts)- Carl Young (650 00) Mahogany Music Production (Juneteenth) (750 00) Marquee Sign Amencan Legion (1,403 00) Flag Pole Oak Wood Cemete~ (2,097 00) Demon Florist (Flowers) (43 05) M~sc Cards (5 39) Map (5 88) Year End Balance 45 68 ~ulton Beginning Amount 5,000 00 REACH of Denton (5,000 00) Year End Balance 0 00 13 D~stn~ Begmmng Amount 5,000 00 Texas H~stoncal Comnussion (Cemetery Medallions)- M~ke Cochran (300 00) Cluld Advocacy Center (1,500 00) Denton I~stoncal Museum Inc (3,200 00) Year End Balance 0 00 Dlsmct 4- Perry McNe~ll Beg~nmng Amount 5,000 00 Our Da~ly Bread (2,000 00) B~g Brothers Big S~sters of Denton (1,500 00) Forestndge Neighborhood Assoclatmn (to supplement c~ty grant) (1,500 00) Year End Balance 0 00 ATFACHMENT 4 Councflmember Contingency Report 10/29/01 Begmmng Amount 5,000 00 Cl~ld Advocacy Center (1,000 00) Amount Available 4,000 00 Mao Pro Te Beasle Begmmng Amount 5,000 00 Amount Available 5,000 00 At Large- Mark Burroughs Begmmng Amount 5,000 00 Amount Av~ulable 5,000 00 D~strlct 1- Raymond Redmon Beg~nmng Amount 5,000 00 N I C E (for CommUNITY droner) il,000 00) Amount Avatlable 4,000 00 D~stnct 2- Jane Fulton Begmmng Amount 5,000 00 Amount Available 5,000 00 D~st m 3-M~kePhllh s Begmmng Amount 5,000 00 Amount Available 5,000 00 D~stnct 4- Perry McNe~ll Begmmng Amount 5,000 00 Amount Available 5,000 00 15 AGENDA INFORMATION SHEET AGENDA DATE' December 17, 2001 DEPARTMENT City Manager's Office CM/DCM/ACM. Mmhael A Conduff, City Manager SUBJECT: Hold a discussion and give staff directton regarding staff assistance with public meelangs BACKGROUND At the September 4, 2001, City Cotmcfl Meetmg, Councflmember Redmon requested an item be put on a f~ture agenda to d~scuss staff assistance w~th pubhc meetings Respectfully submitted Betty Wllhams D~rector of Management & Pubhc Information Item AGENDA INFORMATION SHEET AGENDA DATE. December 17, 2001 DEPARTMENT' C~ty Manager's Office CM. M~ke Conduff, C~ty Manager SUBJECT Receive a report, hold a d~scussmn and g~ve staff d~rect~on regardmg the Council 2002 meeting calendar BACKGROUND At the November 5, 2001 Council luncheon, a proposal was suggested for changing the types and number of Council meetings held dunng the month The proposal ~ncluded a comb~natmn work/regular session held twice a month and a long range planmng session held once a month as needed The work/regular combmatmn meetings would begin at 4 30 p m w~th the work session, followed by the Executive Session begmmng at 5 15 p m and the regular sessmn beg~nnmg at 6 00 p m The attached 2002 City Council Calendar has been prepared for Council cons~deratmn w~th th~s proposal ~n mind allowing for 5th Tuesdays and conference schedules Staff ~s gathenng mformat~on for Council consideration of a budget/long range planmng session to be held early m the spnng, Respectfully submitted r~l~alters - ~C~ty Secretary Combination = Worldregular session LRP = Long range plarmmg 2002 CITY COUNCIL MEETING DATES January 1 No Meeang New Year's Holiday January 8 Combination January 15 Combination January 22 LRP U S Conference of Mayors, D C, 1/23-25 January 29 No Meeting 5th Tuesday February 5 Combination February 12 LRP February 19 Combmataon February 26 No Meeting Denton County Days March 5 Combmataon March 12 No Meeting NLC, Washington, DC, 3/8-12 March 19 No Meeting Spring Break, 3/18-22 March 26 Combination April 2 Combination April 9 LRP April 16 Combination April 23 No Meeting April 30 No Meeting 5~ Tuesday May 7 Election Meeting Installation of CC Members Only May 14 Combmataon May 21 Combination May 28 LRP June 4 Combination June 11 LRP June 18 Combination U S Conference of Mayors, Madison, 6/14-18 June 25 No Meeting TCMA, San Antonio, 6/20-24 July 2 No Meeting Council Recess July 9 No Meeting Council Recess July 16 Combmatmn July 23 Combination AMCC, E1 Paso, 7/25-28 July 30 No Meeting 5~h Tuesday August 6 Combination August 13 LRP August 20 Combination August 27 No Meeting September 3 Combination September, 10 LRP September 17 Combmataon September 24 No Meeting 2002 CITY COUNCIL MEETING DATES October 1 No Meettng ICMA, Philadelphia, 9/29-10/2 October 8 Combmatton October 15 Combination TML, Ft Worth, 10/16-19 October 22 LRP October 29 No Meeting 5t' Tuesday November 5 Combmataon November 12 LRP November 19 Combination November 26 No Meettng Thanksg~wng Hohday December 3 No Meettng NLC, Salt Lake City, 12/3-7 December 10 Combination December 17 Combination December 24 No Meettng Christmas Hobday December 31 No Meettng Revised 11/27/01 12/21/01 City Council & School Board Presentation December 19, 2001 Background City of Denton 2000 Bond Funds - $4,000,000 for Outdoor Aquatic Park City of Denton 1986 Bond Funds - $390,000 for Northeast Park Site Acqumtion/Development Leisure Water Play Elements in a Park-like Setting Slides Interactive water play structures Shallow depth pool Support Facilities Denton Independent School District 1996 Bond - $5,054,000 for Indoor Competition Pool Indoor Pool Elements 25 yard x 25-meter competition pool Warm-up area Diving area Spectator seating Support Facilities Community Input Held three public input meetings in Fall 2000 Summary of input follows Address Access & Traffic - Off-site and On-site Year-round Programming Traditional - Learn to Swim, Water Aerobics, Lap Swim Non-traditional - Scuba, Water Polo, Synchronized Diving, Water Therapy Visitor Amenities Family Changing Rooms, Party rental rooms, spectator seating, concessions, locker rooms Management Issues O&M cost, joint-use agreement, business plan, non-resident fees, mmntenance, level of subsidy Page 1 12/21/01 Original, Concepts Concept A Included elements above and added · An indoor shallow, warm-water pool that would provide o Teaching opportumtaes · Learn to Swam for Elementary students · Warm up pool for sw~m team o Programming & revenue opportumtaes · Water Aerobics for Adults & Seiners · Therapenta¢ & Rehab · Rental Revenue Opportunities Concept B Included Basae Elements · Indoor compet~tave pool · Outdoor leisure water elements In November 2000, the C~ty Councd and School Board review both concepts and dtrected staff to pursue Concept A The Vision The Caty of Denton and the Denton Independent School District agreed to combme resources and build a joint project to · Provide a sagnature facthty for the Denton commumty · Create efficaencaes in construction & operation that would equate an savangs to both entatles · E:~pand services and programs to community · Create synergy that would allow entities to "do it right the first t~me" Status Interlocal Agreement approved May 2001 City of Denton ready to purchase Aquatac Center sate per Interlocal Agreement Both enta~aes can accomphsh md~vadual goals, as defined by bond projects (Optaon B) Within existing capital budgets, cannot get to wsaon (Option A), which is the most effieaent as it relates to O & M and provades best service and value to the commtm~ty Page 2 12/21/01 Impacts Option A Option B Impact Areas With Indoor Teaching Pool No Indoor Teaching Pool Capital Oatlay $1,580,127 adchtlonal required No additional capital required Annual Range of Outdoor $820,000- $970,000 Outdoor $820,000 - $970,000 Revenue Indoor $630,000 - $700,000 Indoor $5,000- $10,000 Annual Rhnge of Outdoor $700,000 - $820,000 Outdoor $700,000 - $820,000 O&M Costs Indoor $730,000- $860,000 Indoor $315,000- $370,000 AnnualBalance Outdoor $120,000- $150,000 Outdoor $120,000- $150,000 Range Indoor ($100,000)- ($160,000) Indoor ($310,000)-($360,000) Service Delivery This option assumes City operates This option assumes City operates outdoor and indoor facilities the outdoor facility only and DISD operates indoor facility Teaching/warm-water pool allows · Learn to Swim program for Programming is hmlted to Elementary age students competitive focus · Warm-up pool for swim team and at swim meets Could not meet DISD's objectives for Learn to Swim curnculum under Expanded programming for a City performed contract community · Water aerobics for semors L~mlted opportumtles for rental and adults, therapeutic & revenue rehab programs · Rental revenue for parties year round Year round service & program to community In summary, the options are: Option A Increase in capital costs Reduced cost in 0 & M Increased programming/revenue potential Option B No increase capital costs Increased cost in 0 & M Reduced programming/revenue potential Direction requested from Council and Board Which option should be pursued? If Option A ~s preferred, direction needed for funding Page 3