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HomeMy WebLinkAboutJuly 16, 2003 Agenda AGENDA CITY OF DENTON CITY COUNCIL JULY 16, 2003 After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Work Session on Wednesday, July 16, 2003 at 11:30 a.m. in the Council Work Session Room at City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: Hold a discussion and give staff direction regarding nominations to the city's boards and commissions. 2. Hold a discussion and determine membership to Council Committees. 3. Hold a discussion and consider formation and membership of ad hoc task forces. 4. Closed Meeting: Deliberations regarding personnel matters - Under TEXAS GOVERNMENT CODE Section 551.074 Deliberate and discuss the appointment and the duties of public officers to the Planning and Zoning Commission, Board of Adjustmem, and any other board or commission of the City of Demon, Texas exercising discretionary powers as opposed to purely advisory powers. ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE "PUBLIC POWER EXCEPTION"). THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV'T. CODE, §§551.001, ET SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION §§551.071-551.086 OF THE TEXAS OPEN MEETINGS ACT. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Demon, Texas, on the day of , 2003 at o'clock (a.m.) (p.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE iN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE iNTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS iN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE iNTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. AGENDA INFORMATION SHEET AGENDA DATE: DEPARTMENT: CM: July 16, 2003 City Manager's Office Mike Conduff, City Manager SUBJECT Consider appointments to City's Boards and Commissions. BACKGROUND Attached for consideration is the list of board and commission nominations submitted by Council. Council will vote on the nominations at the July 22nd Council meeting. As noted on the agenda, Council may adjourn into Closed Session to discuss only the following boards or commissions: Construction Advisory and Appeals Board, Historic Landmark Commission, Planning and Zoning Commission, Traffic Safety Commission and the Zoning Board of Adjustment. If you require any further information, please let me know. Respectfully submitted: Jennifer Walters City Secretary Board Council Nomination Member Airport Advisory Board Redmon Kamp Burroughs Animal Shelter Advisory Board Thomson McNeill Jennifer Walters Brock Community Development Adv. Cmte. Redmon Kamp McNeill Hank Dickinson Burroughs Brock Construction Adv. & Appeals Board Redmon Thomson Montgomery Burroughs Brock Historic Landmark Commission Redmon Mildred Hawk Thomson McNeill Montgomery Burroughs 0-All Human Services Advisory Committee Redmon Thomson Montgomery Burroughs Brock 0-All Carol Bounds (McNeill nomination) 0-All Library Board Redmon Kamp Montgomery Burroughs Parks, Rec. and Beautification Board Redmon Montgomery Burroughs Brock Planning and Zoning Commission Redmon Kamp McNeill Virgil Strange Brock Board Council Nomination Member Public Utilities Board Redmon Kamp Montgomery Brock TMPA 0-All Traffic Safety Commission Thomson McNeill Murray Ricks Montgomery Brock Zoning Board of Adjustmem Redmon Thomson McNeill Gram Jacobson Burroughs Brock 0-All 0-All 0-All AGENDA INFORMATION SHEET AGENDA DATE: DEPARTMENT: CM: July 16, 2003 City Manager's Office Mike Conduff, City Manager SUBJECT Consider appointments to Council Committees. BACKGROUND Members of the City Council serve on designated standing committees to afford policy guidance and direction to the staff. The committee assignments are reviewed annually by the City Council to allow the opportunity to make adjustments if necessary. The attached information provides a brief history of each Council committee plus a listing of current assignments. Respectfully submitted: Jennifer Walters City Secretary CITY COUNCIL COMMITTEES AGENDA COMMITTEE The Agenda Committee was established by Ordinance 96-085. The ordinance indicates that the Agenda committee will be composed of the Mayor, one other member of the City Council selected by the Council, and the City Manager. This ordinance was amended by Ordinance 2001-204 to increase the number of Council Members on the Committee to two to be selected by the Council. AUDIT COMMITTEE The Audit Committee was started in 1992 but does not have any formal enactment document. Audit standards recommend independent representation on the committee. Current members include the Mayor (a permanent position), two council members, the Internal Auditor, the City Manager, the Assistant City Manager for Fiscal & Municipal Operations and the Assistant City Manager for Utilities. Council membership on the committee may be as many or as few as desired. INVESTMENT POLICY COMMITTEE The Investment Policy Committee was enacted by Policy #408.04. The Policy indicates that the members will consist of the City Manager, Executive Director of Finance (now the Assistant City Manager for Fiscal & Municipal Operations), the Director of Fiscal Operations, Mayor and one member of the City Council. LALOR FUND COMMITTEE Started in 1995, the Lalor Fund Committee does not have any formal enabling document. The Committee was started at the request of the then current Council to monitor the allocation and use of the hotel occupancy tax and make recommendations to the full Council to ensure that the tax is being used to promote tourism and the hotel and convention industry. The original membership resulted from council members who were interested in the issue at that time. There is no set number of Council members who can serve on this committee. COMMUNITY JUSTICE COUNCIL The Community Justice Council was established according to Article 42.131 of the Texas Code of Criminal Procedure. That Article indicates that a Justice Council has to be established as a prerequisite to establishing a community corrections facility. The Community Justice Council provides continuing policy guidance and direction for the development of criminal justice plans and community correction facilities and programs. Among the members of the Justice Council is a council member of the most populous municipality in the County that the facility will serve. LAKE RA Y ROBERTS PLANNING AND ZONING Enacted by S.B. 209, the Lake Ray Roberts Planning and Zoning consists of 3 residents of affected precincts who own land in the County appointed by the County Judge, one resident of each commissioners precinct that is affected appointed by the County Commissioner for that precincts, and the Mayor or his designee that includes any part of the lake area in the county. CONVENTION AND VISITOR BUREAU The Demon Convemion & Visitor Bureau was initiated in 1976 by the Demon Chamber of Commerce to promote evems and attractions, provide hospitality education, and ensure a positive experience to Denton visitors. It operates via an agreement between the City of Denton and the Demon Chamber of Commerce. The Bureau consists of an Advisory Board that makes recommendations to the Chamber of Commerce Board of Directors. This Board includes Chamber members, community volunteers, and a city council represemative. JOINT TAX ABATEMENT COMMITTEE This Committee is enacted through the Tax Abatement Policy. The committee serves as the recommending body to the taxing emities regarding whether economic developmem incemives should be offered in each individuals case. The committee is comprised of two elected officials from each of the taxing emities involved (the City of Demon, Demon independem School District, and Demon Coumy). ENVIRONMENTAL COMMITTEE There is no official document enacting the Environmental Committee. The Committee was started in 1998 at the request of two Council members who were interested in tracking water and air quality issues as well as environmemally sensitive areas. No specific number of members has been set for this committee. DALLAS REGIONAL MOBILITY COALITION In, 1997, the City of Demon emered imo an imerlocal agreemem with the Dallas Regional Mobility Coalition for the purpose of examining all issues related to and recommending transportation improvements and other related actions for the portion of the Dallas Metropolitan Area served by District 18 of the Texas Department of Transportation. The Executive Committee administers and governs the affairs of the Coalition. it consists of seven members, one each from the cities of Carrollton, Garland, Grand Prairie, irving, Mesquite, Plano and Richardson being either the Mayor or another elected official designated by the City Council; four members, designated by the Mayor of Dallas, being either two or three elected officials from the City of Dallas and one or two community leaders who are non-elected officials; four members, one each from Collin, Dallas, Demon, and Ellis County, being either the County Judge or another elected official designated by the County Judge; elected officials from those cities not represemed in either of the first two categories; one community leader (non-elected official) appoimed by the Dallas County Judge; four ex-officio members being the Texas Department of Transportation District 18 District Engineer, the Executive Director of the Texas Turnpike Authority, the Executive Director of the Dallas Area Rapid Transit Authority, the Staff Director of the Regional Transportation Council; and one business leader (non-elected official) appoimed annually by the Legislative Coalition of the Dallas Area Chambers of Commerce. Based on Denton's population, one Executive Committee seat is available to be filled by the Mayor or another elected official. Mayor Brock has asked Mayor Pro Tem Burroughs to be the City's designee to the Coalition. REGIONAL TRANSPOR TA TION CO UNCIL Since 1974, the North Central Texas Council of Governments has served as the Metropolitan Planning Organization (MPa) for the Dallas-Fort Worth Metropolitan Area. The Regional Transportation Council (RTC) is the policy body for the MPa. The RTC consists of 37 members, predominantly locally elected officials, overseeing the regional transportation planning process and project selection. The City of Denton has one representative on the RTC. COUNCIL MOBILITY COMMITTEE There is no official document enacting the Council Mobility Committee. The Committee was started in 2001 at the request of the Mayor. No specific number of members has been set for this committee. CITY COIINCII, COMMITTEES 2002-03 AGENDA COMMITTEE Mayor Brock City Manager Conduff Mayor Pro Tem Burroughs Council Member Redmon AIIDIT COMMITTEE Mayor Brock VACANT (Council Member Phillips) INVESTMENT POLICY COMMITTEE Mayor Brock VACANT (Council Member Phillips) I,AI,OR FIIND COMMITTEE Mayor Brock Council Member Redmon Council Member Montgomery VACANT (Council Member Phillips) COMMI INITV .H ISTICE COl INCII, Council Member Redmon I,AKE RAY ROBERTS P & Z Council Member Montgomery CONVENTION & VISITORS BIIREAII Council Member Montgomery VACANT (Council Member Fulton) JOINT TAX ABATEMENT COMMITTEE Council Member McNeill VACANT (Council Member Phillips) ENVIRONMENTAl, COMMITTEE Mayor Brock VACANT (Council Member Fulton) VACANT (Council Member Phillips) DAIJ,AS REGIONAl, MOBILITY COALITION Mayor Pro Tem Burroughs REGIONAl, TRANSPORTATION COIINCII, Mayor Pro Tem Burroughs COIINCII, MOBILITY COMMITTEE Mayor Pro Tem Burroughs Council Member Montgomery Council Member McNeill Mayor Brock AGENDA DATE: DEPARTMENT: CM: AGENDA INFORMATION SHEET July 15, 2003 City Manager's Office Mike Conduff SUBJECT Hold a discussion and consider formation and membership of ad hoc task forces. BACKGROUND The Council Agenda Committee has requested this item. Respectfully submitted: Jennifer Walters City Secretary