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Home My WebLink AboutOctober 12, 2004 Agenda AGENDA CITY OF DENTON CITY COUNCIL October 12, 2004 After determining that a quorum is presem, the City of DeNon City Council will convene on Tuesday, October 12, 2004 at 4:00 p.m. in the City Council Work Session Room at City Hall, 215 E. McKinney, Denton, Texas. The City Council will convene in a Special Called Meeting to consider the following: 1. CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consem Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consem Agenda (Agenda items A-M). This listing is provided on the Consem Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consem Agenda. If no items are pulled, Consent Agenda Items A-M below will be approved with one motion. If items are pulled for separate discussion, they will be considered as the first items following approval of the Consent Agenda. mo Consider adoption of an ordinance approving the expenditure of funds for the purchase of annual maimenance for VisionAir Public Safety Software System and associated modules used for Police and Fire Departmem dispatching and records managemem available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids; and providing an effective date (File 3237 - Purchase of Annual Maimenance for VisionAir Public Safety Software System awarded to VisionAir inc. in the amoum of $139,320.43). Bo Consider adoption of an ordinance approving the expenditure of funds for the purchase of annual service access and support for the General Packet Radio Services (GPRS) wireless computer network for the Public Safety mobile computers used by City of DeNon Police, Fire and EMS personnel available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids; and providing an effective date (File 3227 - Purchase of Annual Service Access and Support for General Packet Radio Services (GPRS) awarded to AT&T Wireless in the amoum of $117,500). Co Consider adoption of an ordinance awarding a comract for the purchase of Wireless Communication Services as approved by the State of Texas Building and Procuremem Commission Departmem of information Resources (DiR); providing for the expenditure of funds therefore; and providing an effective date (File 3231 - Purchase of Wireless Communication Services awarded to Nextel Communications in the estimated amoum of $50,000). Do Consider adoption of an ordinance approving the expenditure of funds for the purchase of annual maimenance for Harris Public Utility Billing System and associated software modules available from only one source in accordance with City of DeNon City Council Agenda October 12, 2004 Page 2 the provision for State Law exempting such purchases from requirements of competitive bids; and providing an effective date (File 3229 - Purchase of Annual Maimenance for Harris Public Utility Billing awarded to Harris Public Utility Billing System in the amoum of $53,875). mo Consider adoption of an ordinance awarding a comract for the purchase of software maintenance for continued vendor support of the Informix Dynamic Server Relational Database software as awarded by the State of Texas Building and Procurement Commission through the Catalog Information Service Vendor (CiSV) Catalog Program; providing for the expenditure of funds therefore; and providing an effective date (File 3226 - Purchase of Software Maimenance for informix Dynamic Server Relational Database Software awarded to CompuCom Systems, inc. in the amoum of $58,976.88). Fo Consider adoption of an ordinance approving the expenditure of funds for the purchase of annual maimenance for cominued vendor support of the Millennium Library System and associated hardware and software modules available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids; and providing an effective date (File 3224 - Purchase of Annual Maimenance for Millennium Library System awarded to innovative imerfaces, inc. in the amoum of $29,224). Go Consider adoption of an ordinance awarding a comract for the purchase of annual software maintenance and services for the Laser Fiche Document Imaging System curremly being used by the City of DeNon as awarded by the State of Texas Building and Procuremem Commission through the Catalog information Service Vendor (CiSV) Catalog therefore; and providing Maimenance and Services VP Imaging in the amount Program; providing for the expenditure of funds an effective date (File 3235 - Annual Software or Laser Fiche Document Imaging System awarded to of $41,731.50). Ho Consider adoption of an ordinance approving the expenditure of funds for the purchase of annual maimenance for Geographic information System (GiS) software package available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids; and providing an effective date (File 3230 - Purchase of Annual Maimenance for Geographic information System (GiS) Software Package awarded to Environmemal Systems Research institute (ESRi) in the amoum of $31,810.98). Consider adoption of an ordinance awarding a contract under the Texas Multiple Award Schedule (TXMAS) program for the purchase of a PSERIES 630 server, computer hardware, operating system software, and first year annual maintenance for Geographic information System (GiS) as awarded by the State of Texas Building and Procuremem Commission comract TXMAS-3-70030; providing for the expenditure of funds therefore; and providing an effective date (File 3238 - Purchase of PSERiES630 server, computer hardware, operating system software, and first year annual maintenance awarded to International Business Systems, Inc. (IBM) in the amoum of $52,466). City of DeNon City Council Agenda October 12, 2004 Page 3 Jo Consider adoption of an ordinance approving the expenditure of funds for the purchase of annual maintenance for continued vendor support of the PeopleSoft Emerprise One (formerly JD Edwards OneWorld) software package available from only one source in accordance with the provision for State Law exempting such purchases from requiremems of competitive bids; and providing an effective date (File 3225 - Purchase of Annual Maimenance for PeopleSoft Emerprise One Software Package awarded to PeopleSoft, Inc. in the amoum of $82,800). Ko Consider adoption of an ordinance approving the expenditure of funds for the purchase of annual maintenance for continued vendor support of the Oracle Relational Database Software available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids; and providing an effective date (File 3228 - Purchase of Software Maintenance for Oracle Relational Database Software awarded to Oracle Corporation in the amoum of $35,860). Lo Consider adoption of an ordinance awarding a comract for the purchase of continued software license maintenance for the City of Denton's Novel products and the acquisition of 150 Cliem, 65 GroupWise, 100 ZenWorks, 1000 File system Factory and 250 Nsure Idemity Manager licenses including maimenance as approved by the State of Texas Building and Procurement Commission Departmem of Information Resources (DIR); providing for the expenditure of funds therefore; and providing an effective date (File 3234 - Annual Software License Maimenance for Novell Products and Acquisition of Additional Novell Licenses awarded to SHI-Govemmem Solutions in the amoum of $107,079.33). Mo Consider adoption of an ordinance awarding a comract for the purchase of annual maimenance for the City of DeNon Cisco networked devices (Smartnet) including switches, hubs, routers, and Cisco IP phone equipmem including 24 hour 7 days per week Technical Assistance Cemer (TAC) support on all equipmem located in City of DeNon facilities as awarded by the State of Texas Building and Procurement Commission through the Catalog Information Service Vendor (CISV) Catalog Program; providing for the expenditure of funds therefore; and providing an effective date (File 3233 - Annual Maimenance for Cisco Networked Devices awarded to ImerNetwork Experts in the amoum of $109,084). Following the completion of the Special Called Meeting, the City Council will convene in a Planning Work Session, at which the following items will be considered: NOTE: A Planning Work Session is used to explore matters of interest to one or more City Council Members or the City Manager for the purpose of giving staff direction imo whether or not such matters should be placed on a future regular or special meeting of the Council for citizen input, City Council deliberation and formal City action. At a Planning Work Session, the City Council generally receives informal and preliminary reports and information from City staff, officials, members of City committees, and the individual or organization proposing council action, if invited by City Council or City Manager to participate in the session. Participation by individuals and members of organizations invited to speak ceases when the Mayor announces the session is being closed to public input. Although Planning Work Sessions are public meetings, and citizens have a legal right to attend, they are not public hearings, so City of Demon City Council Agenda October 12, 2004 Page 4 citizens are not allowed to participate in the session unless invited to do so by the Mayor. Any citizen may supply to the City Council, prior to the beginning of the session, a written report regarding the citizen's opinion on the matter being explored. Should the Council direct the matter be placed on a regular meeting agenda, the staff will generally prepare a final report defining the proposed action, which will be made available to all citizens prior to the regular meeting at which citizen input is sought. The purpose of this procedure is to allow citizens attending the regular meeting the opportunity to hear the views of their fellow citizens without having to attend two meetings. Receive a report and hold a discussion on the Downtown Master Plan and TIP Strategies implementation efforts. Suggestions for Agenda Committee on future agenda items and/or placement of items for upcoming agendas. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Demon, Texas, on the day of ,2004 o'clock (a.m.) (p.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. AGENDA DATE: DEPARTMENT: ACM: AGENDA INFORMATION SHEET October 12, 2004 Materials Management Kathy DuBose ~ Questions concerning this acquisition may be directed to Alex Pettit at 349-8595 SUBJECT Consider adoption of an Ordinance approving the expenditure of funds for the purchase of annual maimenance for VisionAir Public Safety Software System and associated modules used for Police and Fire Departmem dispatching and records managemem available from only one source in accordance with the provision for State Law exempting such purchases from requiremems of competitive bids; and providing an effective date (File 3237-Purchase of Annual Maimenance for VisionAir Public Safety Software System awarded to VisionAir Inc. in the amoum of $139,320.43). FILE INFORMATION The City of DeNon uses the VisionAir Public Safety Software Suite for managing all aspects of Public Safety Dispatching as well as managing the Public Safety Records of Police and Fire Departments. It is essential for the City of Denton to upkeep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. VisionAir Inc. is the sole-source vendor for maimenance for the VisionAir Public Safety Software Suite of modules. Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, do not have to be competitively bid. RECOMMENDATION We recommend award of this item to VisionAir Inc. in the amoum of $139,320.43. PRINCIPAL PLACE OF BUSINESS VisionAir Inc. Castle Hayne, NC ESTIMATED SCHEDULE OF PROJECT Annual Maimenance is being paid from October 1, 2004 through October 30, 2005. Agenda Information Sheet October 5, 2004 Page 2 FISCAL INFORMATION Funding for this purchase order is budgeted in the FY2004-05 Technology Services operating budget account 830700.6504. Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Attachment 1: Quote Attachment 2: Sole Source Letter Attachment 3: History Spreadsheet 1-AlS-File 3237 Attachment 1 I S I O "The Future of Public Safet:y Software" Denton, TX, City of Tim Smith Customer Support Manager 601 East Hickory, Suite E. Denton, TX 76205 24 x 7 CAD Software Maintenance Renewal October 1, 2004 through September 30, 2005 VisionCAD: 7 Position 8 x 5 RMS Software Maintenance Renewal October 1, 2004 through September 30, 2005 VisionRMS Base: 40 Position 8 x 5 Jail Software Maintenance Renewal October 1, 2004 through September 30, 2005 VisionJail: 5 Position Not Live Fingerprint Interface 24 x 7 Mobile Software Maintenance Renewal October 1, 2004 through September 30, 2005 VisionMobile Message Switch: 100 Position 24 x 7 Mobile Software Maintenance Renewal October 1, 2004 through September 30, 2005 VisionMobile Base Package: 85 Position Not Live Paperless Citation Fire Mobile Not Live 8 x 5 Fire Software Maintenance Renewal October 1, 2004 through September 30, 2005 VisionFire: 20 Position 8 x 5 Inform Software Maintenance Renewal October 1, 2004 through September 30, 2005 Visionlnform: 10 Position Invoice#: IVC06973 Invoice Date: 8/20/04 Date Due: 9/30/04 $36,266.26 $14,274.94 $4,034.74 $16,622.50 $51,262.28 $0.00 $4,610.65 $3,358.08 Attachment 1 I S I O "The Future of Public Safet:y I Software" 24 x 7 Mobile Software Maintenance Renewal Add on Job#027043 VisionMobile Message Switch: 41-50 Position 24 x 7 CAD Software Maintenance Renewal October 1, 2004 through September 30, 2005 VisionGeo: 5 Position $5,540.83 $3,350.15 Total: $139,320.43 Make all checks payable to: VisionAir P.O. Box 9000 Castle Hayne, NC 28429 If you have any questions concerning this invoice, call: Accounts Receivable Department at800.882.2108 ext. 5166 Attachment 2 Timothy Smith Assistant to the Chief for Technology Denton Police Department 601 E. Hickory St., Suite E Denton, Texas 76205 September 20, 2004 Dear Mr. Smith, VisionAir is the sole source provider of support for its software that is used by the Denton Public Safety. Please let me know if you have any questions. We appreciate your business. Warm regards, Mitzi Kincaid Senior Financial Manager PO Box 9000 ® 5601 Barbados Blvd. ® Castle Hay~ae, NC 28429 800-882-2108 ® 910-602-6190 ® w¥~,¥~vigio~air~com ORDINANCE NO. AN ORDINANCE APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF ANNUAL MAINTENANCE FOR VISIONAIR PUBLIC SAFETY SOFTWARE SYSTEM AND ASSOCIATED MODULES USED FOR POLICE AND FIRE DEPARTMENT DISPATCHING AND RECORDS MANAGEMENT AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISION FOR STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE (FILE 3237-PURCHASE OF ANNUAL MAINTENANCE FOR VISIONAIR PUBLIC SAFETY SOFTWARE SYSTEM AWARDED TO VISIONAIR INC. IN THE AMOUNT OF $139,320.43). WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including; items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the following purchase of materials, equipment or supplies, as described in the "File Number" listed hereon, and on file in the office of the Purchasing Agent, and the license terms attached hereto are hereby approved: PURCHASE ORDER 3237 VENDOR VisionAir Inc. AMOUNT $139,320.43 SECTION 2. That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION 3. That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION 4. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of ,2004. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: 4-ORD-File 3237 AGENDA DATE: DEPARTMENT: ACM: AGENDA INFORMATION SHEET October 12, 2004 Materials Management Kathy DuBose ~ Questions concerning this acquisition may be directed to Alex Pettit at 349-8595 SUBJECT Consider adoption of an Ordinance approving the expenditure of funds for the purchase of annual service access and support for the General Packet Radio Services (GPRS) wireless computer network for the Public Safety mobile computers used by City of DeNon Police, Fire and EMS personnel available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids; and providing an effective date (File 3227-Purchase of Annual Service Access and Support for General Packet Radio Services (GPRS) awarded to AT&T Wireless in the amoum of $117,500). FILE INFORMATION The City of DeNon uses the AT&T Wireless GPRS (General Packet Radio Services) Network to provide Public Safety MDC (Mobile Data Computer) wireless access to the City Computer Network thereby affording direct access to the Public Safety Dispatching, Mapping, and Records system of Police and Fire by providing real-time access to information of both departments. It is essemial for the City of DeNon to upkeep currem wireless connectivity with the established vendor to assure there is no break in service or support. AT&T Wireless is the sole-source vendor for GPRS wireless connectivity in the DeNon area. No other Denton area wireless access vendor offers signal coverage to the extent required by Public Safety. AT&T Wireless is the only wireless access vendor to offer Fixed IP (Imernet Protocol) addressing which further enhances data security. Additionally, to consider another source would require a complete re-fit, including all modem hardware for the entire fleet at a projected cost of $850,000. Section 252.022 of the Local Governmem Code provides that procurement of items that are only available from one source, do not have to be competitively bid. RECOMMENDATION We recommend award of this item to A T&T Wireless in the amoum of $117,500. PRINCIPAL PLACE OF BUSINESS AT&T Wireless Phoenix, AZ Agenda Information Sheet October 5, 2004 Page 2 ESTIMATED SCHEDULE OF PROJECT Monthly access is being paid from October 1, 2004 through September 30, 2005. FISCAL INFORMATION Funding for this item is budgeted in the FY 2004-05 Technology Services operating budget account 830700.7946. Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Attachment 1: Quote Attachment 2: Sole Source Letter 1-AlS-File 3227 ORDINANCE NO. AN ORDINANCE APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF ANNUAL SERVICE ACCESS AND SUPPORT FOR THE GENERAL PACKET RADIO SERVICES (GPRS) WIRELESS COMPUTER NETWORK FOR THE PUBLIC SAFETY MOBILE COMPUTERS USED BY CITY OF DENTON POLICE, FIRE AND EMS PERSONNEL AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISION FOR STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE (FILE 3227-PURCHASE OF ANNUAL SERVICE ACCESS AND SUPPORT FOR GENERAL PACKET RADIO SERVICES (GPRS) AWARDED TO AT&T WIRELESS iN THE AMOUNT OF $117,500). WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including; items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the following purchase of materials, equipment or supplies, as described in the "File number" listed hereon, and on file in the office of the Purchasing Agent, and the license terms attached hereto are hereby approved: FILE NUMBER 3227 VENDOR AT&T Wireless AMOUNT $117,500 SECTION 2. That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION 3. That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION 4. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of ,2004. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: 4-ORD-File 3227 AGENDA DATE: DEPARTMENT: ACM: AGENDA INFORMATION SHEET October 12, 2004 Materials Management Kathy DuBose ~ Questions concerning this acquisition may be directed to Alex Pettit 349-8595 SUBJECT Consider adoption of an Ordinance awarding a contract for the purchase of Wireless Communication Services as approved by the State of Texas Building and Procurement Commission Department of Information Resources (DIR); providing for the expenditure of funds therefore; and providing an effective date (File 3231-Purchase of Wireless Communication Services awarded to Nextel Communications in the estimated amount of $50,000). FILE INFORMATION In April of 2003, the State of Texas through the Department of Information Resources signed a four-year Agreement with Nextel for two-way communication services (Contract DIR-VPC-03- 025). These services include "walkie-talkie", pager, messaging, voice and cellular service in one instrument. Under this contract, all Texas State, local and public education entities may purchase Nextel products and services at State of Texas pricing. Nextel provides direct connect and cell phone services available in a single hand held unit, an option not offered by Cingular. Depending upon need, an employee might require only communication with other City employees and not need the use of a cellular phone. By comparing cellular rate plans in use by these Departments from Cingular and new plans available from Nextel, a Department could have communications service for less money than they budget for cell phone services. Pilot programs were initiated with some Departments tracking the usage, dependability, and cost to conduct City business. Currently, Police, Engineering, Solid Waste, Facilities Management, and Technology Service Department's personnel utilize this service. Cellular phone usage is audited annually, and rate plans are adjusted to ensure the best match between specific usage and subscription plans available. PRIOR ACTION/VIEW (COUNCIL, BOARDS, COMMISIONS) City Council approved a contract with Nextel Communications on August 19, 2003. RECOMMENDATION We recommend award of this item to Nextel Communications in the estimated amount of $50,000. Agenda Information Sheet October 5, 2004 Page 2 PRINCIPAL PLACE OF BUSINESS Nextel Communications Austin, TX ESTIMATED SCHEDULE OF PROJECT Approximately 116 Nextel instruments are currently in use. Additional units can be added at any time. Service is for the 2004-05 fiscal year. FISCAL INFORMATION The cost of individual instrument will be charged to the Department or Division to which it is assigned. Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Attachment 1: Quote 1-AlS-File 3231 Attachment 1 City of Denton 21,5 E McKinney Street Denton, Texas 76201 September 20, 2004 RE.: City of Denton Nextel Services, Under State of Texas Conltaet DIR VPC 03025 This letter confimas that the City of Denton wi. Il incur approximately $50,000 in Nextel service charges for the upcoming fi.seal year of 2005. This eaimate is based on .prior usage in the previous 12 months for six departments fl~at made use oftJ~e service. This figure does n. ot reflect any changes to current rale plans or additional subscribers to Nextel's voice or data services. If you have any queslions, please feel free to contact m.e at 972 880 5742. ¢ utive Nextel Communications, Inc. 1650 North Prospect Drive Richardson, TX ?50BI Phone 214.705.5400 Fax 972,705.8350 ..x.._ [ ORDINANCE NO. AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF WIRELESS COMMUNICATION SERVICES AS APPROVED BY THE STATE OF TEXAS BUiLDiNG AND PROCUREMENT COMMiSSiON DEPARTMENT OF INFORMATION RESOURCES (DiR); PROViDiNG FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROViDiNG AN EFFECTIVE DATE (FILE 3231-PURCHASE OF WIRELESS COMMUNICATION SERVICES AWARDED TO NEXTEL COMMUNiCATiONS IN THE ESTIMATED AMOUNT OF $50,000). WHEREAS, pursuant to Resolution 92-019, the State Purchasing Building and Procurement Commission has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipmem, supplies or services in accordance with the procedures of state law on behalf of the City of DeNon; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described materials, equipmem, supplies or services can be purchased bythe City through the Building and Procuremem Commission programs at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipmem, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the numbered items in the following numbered purchase order for materials, equipmem, supplies, or services, shown in the "File Number" listed hereon, and on file in the office of the Purchasing Agem, are hereby approved: FILE NUMBER VENDOR AMOUNT 3231 Nextel Communications $50,000 SECTION 2. That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the Building and Procuremem Commission for such items and agrees to purchase the materials, equipmem, supplies or services in accordance with the terms, conditions, specifications, standards, quamities and for the specified sums comained in the bid documems and related documems filed with the Building and Procuremem Commission, and the purchase orders issued by the City. SECTION 3. That should the City and persons submitting approved and accepted items set forth in the attached purchase orders wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the Building and Procuremem Commission, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, speci- fications and standards contained in the Proposal submitted to the Building and Procurement Commission, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION 4. That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of ,2004. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: 3-ORD-File 3231 AGENDA DATE: DEPARTMENT: ACM: AGENDA INFORMATION SHEET October 12, 2004 Materials Management Kathy DuBose ~ Questions concerning this acquisition may be directed to Alex Pettit at 349-8595 SUBJECT Consider adoption of an Ordinance approving the expenditure of funds for the purchase of annual maimenance for Harris Public Utility Billing System and associated software modules available from only one source in accordance with the provision for State Law exempting such purchases from requiremems of competitive bids; and providing an effective date (File 3229- Purchase of Annual Maimenance for Harris Public Utility Billing awarded to Harris Public Utility Billing System in the amoum of $53,875). BID INFORMATION The City of DeNon uses the Harris Public Utility Billing System software for maimaining utility customer accoums, producing utility bills, and processing utility revenues. It is essemial for the City of Denton to upkeep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. Harris Computer Systems is the sole source vendor for maimenance for the Harris Public Utility Billing System and associated software modules. Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source do not have to be competitively bid. RECOMMENDATION We recommend award of this item to Harris Public Utility Billing System in the amount of $53,875. PRINCIPAL PLACE OF BUSINESS Harris Computer Systems Ottawa, Ontario, Canada ESTIMATED SCHEDULE OF PROJECT Annual maimenance is being paid for November 1, 2004 through October 31, 2005. Agenda Information Sheet October 5, 2004 Page 2 FISCAL INFORMATION Funding for this item is budgeted in the FY2004-05 Technology Services Operating Account 830400.6504. Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Attachment 1: Quote Attachment 2: Sole Source Letter Attachment 3: History Spreadsheet 1-AlS-File 3229 R / S HEREINAYTER CALLED "HARRIS" At tacha'ent 1 Harhs Computer Systems 1 Antaries Dr, Suite 400, Ottawa, Ontario K2E 8C4 (613) 226-5511 Fax: (613) 226-3377 Maintenance Agreement 11/01/04 - 10/31/05 BILLING ADDRESS City Of Denton, 215 E McKinnev Road Denton. TX 76201 EQUIPMENT LOCATION SAME HEREINAFTER CALLED "TILE CUSTOMER" Contact: Anthony Caranna Contact: Telephone: .. (940) 349-7249 Telephone: Annual Sof~ware Support as follows: PUBS, CARe & HHI 27,000.00 Report Writer- PUBS 1,750.00 eCARe 12,075.00 Call Centre 1,550.00 Test Server 1,950.00 Cognos ........... 1 admin @ $250 250.00 au~ (455 @ $60) .......... $ 9,300.00 TOTAL $ - $ $ - $ 53,875.00 PAYMENT TERMS Payment due upon receipt of invoice. NOTES AND ATTACHMENTS This agreement appIies to the provision of software support, See Schedule A for additional detail. The above fee represents the Current annual charge for support related services, this fee is subject to an annual increase. THE CUSTOMER AGREES TO ALL THE TERMS OF THIS AGREEMENT AS SET FORTH ABOVE, INCLUDING ANY NOTED ATTACHMENTS, AND ON THE REVERSE SIDE HEREOF, AND IN CONSIDERATION THEROF, HI~REBY EXECUTES THIS AGREEMENT ACCEPTED BY: HARRIS COMPUTER SYSTEMS Signature CITY OF DENTON Signature Please Print Name And Title Date Please Print Name And Title September 17~ 2004 Date AttaChment 2 R I S Dear Melanie: Your firm has been selected as a vendor providing annual maintenance and COntinued vendor support of the Hards Public Utility Billing System and associated software modules. You have indicated to us that you are the only existing vendor of this/these commodities. Due to statutory requirements, unless you are the "single or sole source' of this/these commodities we must bid their procurement competitively. Single source, in this case, means that you are the only company that can supply us with this commodity. We are required to confirm this status with you. Please respond as necessary to the following questions and return this sheet to us via U,S. Mail. or fax. Call if you have any questions. 1. Are you the sole or single source vendor for the commodities named above? X Yes No 2. Is there any other vendor that offers this service? Yes X No -If you are not the single source vendor of this service please list the other vendors we need to contact for bids: ~. ~ .If you answered questions above as a single source vendor please sign below to certify that you are the single source of this matedal and return to: Tom Shaw, Purchasing Agent 901 B Texas Street Denton, Texas 76209 Or Fax to (940) 349-7302 I certify that we,ar~ the sole source of the above tisted commoditY or COmmodities. ' ' "v'/ ' ,~ (Company Official). PdntName: /~£.~,,7,4/,,'~' L~'..~ Date:. _~'~x~ /~/~.~... HARRIS COMPUTER SYSTEMS' ORDINANCE NO. AN ORDINANCE APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF ANNUAL MAINTENANCE FOR HARRIS PUBLIC UTILITY BILLING SYSTEM AND ASSOCIATED SOFTWARE MODULES AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISION FOR STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE (FILE 3229- PURCHASE OF ANNUAL MAINTENANCE FOR HARRIS PUBLIC UTILITY BILLING AWARDED TO HARRIS PUBLIC UTILITY BILLING SYSTEM IN THE AMOUNT OF $53,875). WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including; items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the following purchase of materials, equipment or supplies, as described in the "File Numbers" listed hereon, and on file in the office of the Purchasing Agent, and the license terms attached hereto are hereby approved: FILE NUMBER VENDOR AMOUNT Harris Public Utility Billing System 3229 $ 53,875 SECTION 2. That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION 3. That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION 4. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of ,2004. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: 4-ORD-File 3229 AGENDA INFORMATION SHEET AGENDA DATE: DEPARTMENT: October 12, 2004 Materials Management Questions concerning this acquisition may be directed to Alex Petit at 349-8595 ACM: Kathy DuBose ~ SUBJECT Consider adoption of an Ordinance awarding a comract for the purchase of software maimenance for continued vendor support of the Informix Dynamic Server Relational Database software as awarded by the State of Texas Building and Procurement Commission through the Catalog Information Service Vendor (CISV) Catalog Program; providing for the expenditure of funds therefore; and providing an effective date (File 3226-Purchase of Software Maimenance for Informix Dynamic Server Relational Database Software awarded to CompuCom Systems, Inc. in the amoum of $58,976.88). FILE INFORMATION The City of DeNon uses the Informix Dynamic Server Relational Database software package for the Utility Billing System, the Municipal Court Management System, and the Geographic Information System. It is essential for the City of Denton to upkeep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. RECOMMENDATION We recommend award of this item to CompuCom Systems, Inc. in the amoum of $58,976.88. PRINCIPAL PLACE OF BUSINESS CompuCom Systems, Inc. Dallas, TX ESTIMATED SCHEDULE OF PROJECT Annual maimenance is being paid for November 1, 2004 through October 31, 2005. FISCAL INFORMATION Funding for this purchase order is budgeted in the FY2004-05 Technology Services operating accoum 830400.6504. Agenda Information Sheet October 5, 2004 Page 2 FISCAL INFORMATION Funding for this purchase order is budgeted in the FY2004-05 account 830400.6504. Technology Services operating Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Attachment 1: Quote Attachment 2: History Spreadsheet 1-AlS-File 3226 ORDINANCE NO. AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF SOFTWARE MAINTENANCE FOR CONTINUED VENDOR SUPPORT OF THE INFORMIX DYNAMIC SERVER RELATIONAL DATABASE SOFTWARE AS AWARDED BY THE STATE OF TEXAS BUILDING AND PROCUREMENT COMMISSION THROUGH THE CATALOG INFORMATION SERVICE VENDOR (CISV) CATALOG PROGRAM; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (FILE 3226-PURCHASE OF SOFTWARE MAINTENANCE FOR INFORMIX DYNAMIC SERVER RELATIONAL DATABASE SOFTWARE AWARDED TO COMPUCOM SYSTEMS, INC. IN THE AMOUNT OF $58,976.88). WHEREAS, the City Council of the City of Denton has heretofore adopted Resolution 92- 019 pursuant to Section 2157.067 of the Texas Government Code and Sections 271.082 and 271.083 of the Texas Local Government Code which authorizes the City to participate in the State Purchasing Building and Procurement Commission Information Service Vendor Catalog Purchase Method provided for in Subchapter B of Chapter 2157 of the Texas Government Code (the "CISV Catalog"); and WHEREAS, the herein described vendor is a qualified vendor in the CISV Catalog and the contract authorized by this ordinance is in the best interests of the City and complies with the requirements of Subchapter B of Chapter 2157 of the Texas Government Code as a CISV Catalog purchase; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The numbered items in the following numbered purchase order for materials, equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office of the Purchasing Agent, are hereby approved: FILE NUMBER VENDOR AMOUNT 3226 CompuCom Systems, Inc. $58,976.88 SECTION 2. By the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the Building and Procurement Commission for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, conditions, specifications, standards, quantities and for the specified sums contained in the bid documents and related documents filed with the Building and Procurement Commission, and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in the attached purchase orders wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the Building and Procurement Commission, the City Manager or his designated representative is hereby authorized to execute the written contract; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to the Building and Procurement Commission, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION 4. By the acceptance and approval of the above numbered items set forth in the subject purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of .,2004. ATTEST: JENNIFER WALTERS, CITY SECRETARY EULINE BROCK, MAYOR BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY 3-ORD-File 3266 AGENDA DATE: DEPARTMENT: ACM: AGENDA INFORMATION SHEET October 12, 2004 Materials Management Kathy DuBose ~ Questions concerning this acquisition may be directed to Alex Pettit 349-8595 SUBJECT Consider adoption of an Ordinance approving the expenditure of funds for the purchase of annual maintenance for continued vendor support of the Millennium Library System and associated hardware and software modules available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids; and providing an effective date (File 3224-Purchase of Annual Maintenance for Millennium Library System awarded to innovative interfaces, inc. in the amount of $29,224). FILE INFORMATION The City of Denton uses the iii Millennium software for maintaining Library patron accounts, managing the Library collection, and processing fines and fees. it is essential for the City of Denton to upkeep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. Innovative Interfaces, Inc. is the sole source vendor for maintenance for the Millennium Library System and associated hardware and software modules. Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source do not have to be competitively bid. RECOMMENDATION We recommend award of this item to Innovative Interfaces, Inc. in the amount of $29,224. PRINCIPAL PLACE OF BUSINESS Innovative Interfaces, Inc. Emeryville, CA ESTIMATED SCHEDULE OF PROJECT Annual Maintenance is being paid for November 1, 2004 through October 31, 2005. Agenda Information Sheet October 5, 2004 Page 2 FISCAL INFORMATION Funding for this item is budgeted in the FY2004-05 Technology Services Operating Account 830400.6504. Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Attachment 1: Quote Attachment 2: Sole Source Letter Attachment 3: History Spreadsheet 1-AlS-File 3224 Attachment 1 i iff t e r f a c ~ s DENTON PUBLIC LIBRARY SYSTEM August 26, 2004 MILLENNIUM Software Maintenance: For the period November 1, 2004 to October 31, 2005 TOTAL: $29,224.00 THIS INFORMATION IS CONFIDENTIAL BETWEEN DENTON PUBLIC LIBRARY SYSTEM AND INNOVATIVE INTERFACES, INC. Arlene Debergue Customer Accounts September 17, 2004 Tom Shaw, Purchasing Ag 901 B Texas Street Denton, TX 76209 Fax: 9402349-7302 Please be advised that Inno · e MILLENNIUM syste] therefore is the sole sour. hardware and sofhvare of sl Innovative Interfaces, Inc. do not exceed those char maintenance for the same it Please feel free to contact n Regards,~ At taclment 2 t ,V,A,T! mt ~ative Interfaces, Inc. is tie sole manufacturer of a in use at the Denton Public Library, and :e for providing maintc, lance services for the id system. za~ants that the prices set forth in this quotation ;d by Seller to any othe] customers purchasing ~ms in like or comparable quantities. ie if you have any questio:as. Arlene Debergue Customer Accotm~ 5850 ShelJmoonci Woy~ ~meryviil,, C 94608 · 510,655.6200/F~X 510.450,6350 · Innovative Interfaces, Inc. Arlene Debergue 5850 Shelimound Way Emeryville, CA 94608 Dear Arlene: Your firm has been selected as vendor support of the Millennlur modules, You have indicated ;to commodities. Due to statutory re of this/these commodities we :m~ in this case, means that you are commodity. We are required to{ necessary to the following quest if you have any questions. Are yg, u#the sole or single sou _~Yes No 2. Is there any other~v~endor tl'iat Yes K NO If you are not the sir~gle source v need to contact for bids: vendor providing annual ~naJntenance and continued Library System and assoc :iated hardware and software ~s that you are the or}ly exi sting vendor of this/these quirements, unless you arE; the "single or sole source" !st bid their procurement (x,mpetitively. Single source, the only company that can supply us with this or}firm this status with you. Please respond as ohs and return this sheet t() us via U.S. Mail or fax, Call 'ce vendor for the commod ties named above? 3ffers this service? -~ndor of this service pleas(r list the other vendors we. If you answered questions ab0ve~ as a single source vendor certify that you are the single source °f lhis material and return to: please sign below to Tom Shaw, Purchasing Agent ~ 90t B Texas Street Denton, Texas 76209 Or Fax to (940) 349-7302 I certify th~ ~le s_out~e of the above listed commodity or commodities. Signed: I ~ · Title:.. ~,~,t_c~-~~ (Company Official) Print Name: ~-YJu~lr~ P~-~J ~>~....F-Q ~ Date: ORDINANCE NO. AN ORDINANCE APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF ANNUAL MAINTENANCE FOR CONTINUED VENDOR SUPPORT OF THE MILLENNIUM LIBRARY SYSTEM AND ASSOCIATED HARDWARE AND SOFTWARE MODULES AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISION FOR STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE (FILE 3224-PURCHASE OF ANNUAL MAINTENANCE FOR MILLENNIUM LIBRARY SYSTEM AWARDED TO INNOVATIVE INTERFACES, INC. IN THE AMOUNT OF $29,224). WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including; items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the following purchase of materials, equipment or supplies, as described in the "File Number" listed hereon, and on file in the office of the Purchasing Agent, and the license terms attached hereto are hereby approved: FILE NUMBER VENDOR AMOUNT Innovative Interfaces Inc. 3224 $ 29,224 SECTION 2. That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION 3. That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION 4. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of ,2004. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: AGENDA DATE: DEPARTMENT: ACM: AGENDA INFORMATION SHEET October 12, 2004 Materials Management Kathy DuBose ~ Questions concerning this acquisition may be directed to Alex Pettit 349-8595 SUBJECT Consider adoption of an Ordinance awarding a comract for the purchase of annual software maintenance and services for the Laser Fiche Document Imaging System currently being used by the City of DeNon as awarded by the State of Texas Building and Procuremem Commission through the Catalog Information Service Vendor (CISV) Catalog Program; providing for the expenditure of funds therefore; and providing an effective date (File 3235-Annual Software Maintenance and Services for Laser Fiche Document Imaging System awarded to VP Imaging in the amoum of $41,731.50). FILE INFORMATION The City of DeNon staff members evaluated imaging packages and selected the LaserFiche networked application as the Document Imaging System. The initial system was installed as a pilot project to meet the imaging needs for the City Secretary's Office and the Legal Departmem. After successful implementations in both of these departments, an Imaging Committee was established to define the needs and set the priority for future imaging projects. The committee was made up of staff members from the departments that had expressed a need for imaging. Based on the Imaging Committee's recommendations, the system was enhanced and imaging has now been successfully deployed in multiple departmems throughout the City. The imaging projects include many solutions integrated with GIS, the Internet, and the City's Intranet. The City Secretary's Office has imaged thousands of documems, making them accessible. Among the documems imaged were City Council minutes, ordinances and resolutions going back to the 1900's, and cemetery records and abstracts from the 1800's. The City of DeMon's Property Tax Rolls dating back to the 1950's, all Property Tax, Hotel Occupancy Tax, Investment records, tax bankruptcy files, and the City's mowing and paving liens are now in digital format. The Tax project saved years of records from destruction and hundreds of square feet of storage space. By using the LaserFiche System, the Tax Office provides the Delinquent Tax Attorney immediate access to files through the Internet. The Human Resources Department has implemented the LaserFiche Imaging System and now operates as a paperless operation. By integrating the Imaging System, the online application process, and the Internet/intranet applications, the Human Resource Department has developed a user-friendly process that dramatically increased the Department's effectiveness and efficiency. Agenda Information Sheet October 5, 2004 Page 2 FILE INFORMATION (CONTINUED) The Human Resources Department now receives an average of 475 applications per month from the online application service out of the total average of 628 applications received per month. Maximum return of the project investmems has improved employee productivity by easing access to the data, and helps staff'to make better-informed decisions. This system ensures records security, eliminates time-consuming document searches, cuts storage space requirements, and meets regulatory compliance. The project has streamlined operations while providing a more cost-effective means of serving our citizens and internal departments. This request covers the software license maintenance and services for the LaserFiche Document imaging solution that is being used by the City of DeNon for applications in the Police Department, Fire Department, Electric Administration, Utility Administration, City Secretary's Office, Engineering, Tax, Municipal Court, Facilities Management, Legal, and Human Resources. It is essential for the City of Denton to upkeep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. PRIOR ACTION/REVIEW Phase I: The trial and selection process of using the LaserFiche Document Imaging Application for the City of Demon started on April 13, 2000 Purchase Order 04969. Phase ii: On January 8, 2002, the City Council approved Purchase Order 102246 to VP Imaging for initial deploymem of LaserFiche documem imaging for Human Resources, Fire, Police, Legal, Engineering, Tax, and Utilities. Phase iii: On November 5, 2002, the City Council approved File 2909 to VP Imaging for upgrades and enhancements to the LaserFiche Imaging System for Human Resources, Fire, Police, Legal, Engineering, Municipal Court, City Manager's Office, City Secretary's Office, and Utilities, as recommended by the imaging Committee. On October 21, 2003, the City Council approved Purchase Order 113926 to VP Imaging for software maimenance and services for FY 2003-04. RECOMMENDATION We recommend award of this item to VP Imaging in the amoum of $41,731.50. Agenda Information Sheet October 5, 2004 Page 3 PRINCIPAL PLACE OF BUSINESS VP Imaging Lubbock, Texas ESTIMATED SCHEDULE OF PROJECT Annual software license maintenance and services will cover FY 2004-05 for the LaserFiche Document Imaging Application. Contract period is October 25, 2004 through October 25, 2005. FISCAL INFORMATION Funding for this item is budgeted in the 2004-05 Technology Services Operating Budget account 830500.6504. Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Attachment 1: Quote and CISV Certification Attachment 2: History Spreadsheet 1-AlS-File 3235 Attachment 1 Ooc ® s o 1 u t i o n s VP Imaging, Inc. PO Box 94011 Lubbock, Texas 79493 806-784-0055 FAX 806-771-0925 City of Denton 215 E. McKinney Street Denton, Texas 76201 QUOTE Quote# 31168 2 Date: 9/2/2004 VP[ Contact: Cody Bettis Customer ID: Denton Note: All quotes expire 30 days from above date. Please call your VPI contact for any changes. Qty Item Descriptions Unit Pr Total 1 VPL Service Contract Agreement for one year. VP Imaging is your $ 34,931.50 $ 34,931.50 Laserfiche provider and front line support service center. Laserfiche Renewal Support for one year, October 25, 2004 through October 25, 2005. This includes LaserFiche service packs and point upgrades. VI Imaging Technical Support, one year, unlimited support via phone, fa> ~, email, M-F, 8AM-5PM, CST, Call toll free (800) 353-2320. LaserFiche LSAP for the following items: LF Enterprise Server Software for SQL system, LF Enterprise Full user 50, LF Enterprise Retrieval user 100, LF Enterprise WebLink, LF Toolkit, LF CD Publisher, LF Snapshot Site, LF Email Site, LF Audit-Trail, DocuNav ToolBar Site, DocuNav AutoFile 3, Court customize software. 80 VPIYR VP Imaging On-Site Training, Technical Support and/or Scanner $ 85.00 $ 6,800.00 Support, one year, ~ $85.00per hour plus parts. Hours to be divided $ $ $ $ $ $ ATTENTION: MARY Subtotal $ 41,731.50 Please review this quote. The prices quoted are at or below CISV Catalog Tax prices. VPfmagingisaCfSVapprovedvendor, VfD#1752738222400. Let us know if you have any questions or need additional information. We Freight $ look forward to working with you! Thank you, Nad ne. Total $ 41,731.50 ORDINANCE NO. AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF ANNUAL SOFTWARE MAINTENANCE AND SERVICES FOR THE LASER FICHE DOCUMENT IMAGING SYSTEM CURRENTLY BEING USED BY THE CITY OF DENTON AS AWARDED BY THE STATE OF TEXAS BUILDING AND PROCUREMENT COMMISSION THROUGH THE CATALOG INFORMATION SERVICE VENDOR (CISV) CATALOG PROGRAM; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (FILE 3235-ANNUAL SOFTWARE MAINTENANCE AND SERVICES FOR LASER FICHE DOCUMENT IMAGING SYSTEM AWARDED TO VP IMAGING IN THE AMOUNT OF $41,731.50). WHEREAS, the City Council of the City of Denton has heretofore adopted Resolution 92- 019 pursuant to Section 2157.067 of the Texas Government Code and Sections 271.082 and 271.083 of the Texas Local Government Code which authorizes the City to participate in the State Purchasing Building and Procurement Commission Information Service Vendor Catalog Purchase Method provided for in Subchapter B of Chapter 2157 of the Texas Government Code (the "CISV Catalog"); and WHEREAS, the herein described vendor is a qualified vendor in the CISV Catalog and the contract authorized by this ordinance is in the best interests of the City and complies with the requirements of Subchapter B of Chapter 2157 of the Texas Government Code as a CISV Catalog purchase; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The numbered items in the following numbered purchase order for materials, equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office of the Purchasing Agent, are hereby approved: FILE NUMBER VENDOR AMOUNT 3235 VP Imaging $ 41,731.50 SECTION 2. By the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the Building and Procurement Commission for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, conditions, specifications, standards, quantities and for the specified sums contained in the bid documents and related documents filed with the Building and Procurement Commission, and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in the attached purchase orders wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the Building and Procurement Commission, the City Manager or his designated representative is hereby authorized to execute the written contract; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to the Building and Procurement Commission, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION 4. By the acceptance and approval of the above numbered items set forth in the subject purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of .,2004. ATTEST: JENNIFER WALTERS, CITY SECRETARY EULINE BROCK, MAYOR BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: AGENDA DATE: DEPARTMENT: ACM: AGENDA INFORMATION SHEET October 12, 2004 Materials Management Kathy DuBose ~ Questions concerning this acquisition may be directed to Alex Pettit 349-8595 SUBJECT Consider adoption of an Ordinance approving the expenditure of funds for the purchase of annual maimenance for Geographic Information System (GIS) software package available from only one source in accordance with the provision for State Law exempting such purchases from requiremems of competitive bids; and providing an effective date (File 3230-Purchase of Annual Maimenance for Geographic Information System (GIS) Software Package awarded to Environmemal Systems Research Institute (ESRI) in the amoum of $31,810.98). FILE INFORMATION The GIS User Group consisting of Water, Electric, Solid Waste, Engineering, Planning and Technology Services meet quarterly to discuss GIS projects for the City. The ESRI software is the tool that has been used to develop GIS solutions that the City's departments utilize. The City of DeNon uses the ESRI GIS software package to create and manage City invemories, produce web interactive maps, as well as paper maps, and provide a tool for data integration and analysis to the user departments. It is essential for the City of Denton to upkeep current maimenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. ESRI is the sole-source vendor for maintenance contracts for the GIS software package. Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source do not have to be competitively bid. RECOMMENDATION We recommend award of this item to Environmental Systems Research Institute in the amount of $31,810.98. PRINCIPAL PLACE OF BUSINESS ESRI Redlands, CA Agenda Information Sheet October 5, 2004 Page 2 ESTIMATED SCHEDULE OF PROJECT Maintenance is being paid from December 1, 2004 through November 31, 2005. FISCAL INFORMATION Funding for this item is budgeted in the FY 2004-05 Technology Service operating 830300.6504. account Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Attachment 1: Quote Attachment 2: Sole Source Letter Attachment 3: History Spreadsheet 1-AlS-File 3230 rime: 3:14 PI Page: 003 380 New York Street Redlands, CA 92373 Phone: (909)793-2853 Attachment 1 Quotation Date: 08/18:¢¢2004 Quotation Number: 25118140 CITY OF DENTON TECHNOLOGY SERVICES DEPT 601 E HICKORY STE A DENTON TX 76205-4305 Attn: CHENG ZHENG Customer Number: 552 Send Pum~ase Or, em To ESRI, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Gene Stabler Please include the following remittance address on your Purchase Order: ESRI Inc. File #54630 Los Angeles, CA 90074-4630 Unit Price Exteaded Pr]ce 10 1 52384 YOUR CUSTOMER SERVICE REPRESENTATIVE IS GENE STABLER@888-377-4575 Xl153 MAINT, PRIM,AI,FL Arclnfo Floating Primary Maintenance Start Date: 12/01/2004 End Date: 11/30/2005 3,O00.00 3,000.00 20 6 52385 MAINT, SCNDRY,AI,FL 1,200.00 7,200.00 Arclnfo Floating Secondary Maintenance Start Date: 12/01/2004 End Date: 11/30/2005 30 I 52385 MAINT, SC N DRY,Al,FL 1,200.00 1,200.O0 Arclnfo Floating Secondary Maintenance Start Date: 12/01/2004 End Date: 11/30/2005 40 1 52396 MAINT, PRIM,COGO,FL 500.00 500.00 ArcCOGO Floating Primary Maintenance Start Date: 12/01/2004 End Date: 11/30/2005 This quotation is valid for 90 days and is subject to your ESRI L'icense Agreement. The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI). Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes, ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. [ST/~LERG] Issued By: Gene Stabler Ext: 1153 To expedite your order, please reference your customer number and this quotation number on your purchase order. ~ime: 3:14 PM To: Page: 004 380 New York Street Redlands, CA 92373 Phone: (909)793-2853 Quotation Page 2! Date: 08/16/2004 Quotation Number: 25118140 Item Qty Product#Description Unit Pri~:e Extended Price 50 1 64820 MAINT,AG APRS ArcPress for ArcGIS Concurrent Use Maintenance Start Date: 12/01/2004 End Date: 11/30/2005 200.00 200.00 60 2 87192 MAINT,PRIM,AV,SU ArcView Single Use Primary Maintenance Start Date: 12/01/2004 End Date: 11/30/2005 Hardware Platform: GENERIC DESKTOP 400.00 800.00 70 21 87193 MAINT,SCNDRY,AV, SU 200.~0 4,200.00 ArcView Single Use Secondary Maintenance Start Date: 12/01/2004 End Date: 11/30/2005 Hardware Platform: GENERIC DESKTOP 80 3 87193 MAINT,SCNDRY,AV, SU 200.(~0 600.00 ArcView Single Use Secondary Maintenance Start Date: 12/01/2004 End Date: 11/30/2005 Hardware Platform: GENERIC DESKTOP 90 6 87193 MAINT,SCNDRY,AV, SU 107.~) 644.40 ArcView Single Use Secondary Maintenance Start Date: O5/19/2005 End Date: 11/30/2005 Hardware Platform: GENERIC DESKTOP 100 1 87194 MAINT,PRIM,AV,CU 700.(~0 700.00 ArcView Concurrent Use Primary Maintenance Start Date: 12/O1/2004 End Date: 11/30/2005 Hardware Platform: WINDOWS NT-INTEL 110 1 87195 MAINT,SCN D RY,AV, CU 500.~0 500.O0 This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is prolorietary and may not be copied or released other than for the express purpose of system selection and purchase/~license. This inf~'mation may not be given to outside parties or used for any other purpose without consent from Environmer~tal Systems Research / Institute, Inc. (ESRI). Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/~ use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, lyour organization must provide ESRI with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. / [S'I'ABLE RG] Issued By: Gene Stabler Ext: 1153 To expedite your order, please reference your customer number and this quotation number on your ~urchase order. ime: 3:14 PH ~ 19qO3q~ Page: 005 350 New York Street Redlands, CA 92373 Phone: (909)793-2853 Quotation Page 3~ Date: 08/16/2004 Quotation Number: 25118140 Item Qty Product#Description Unit Prite Extended Price ArCView 8.x Conc"Urrent Use SeCondary Maintenance Start Date: 12/01/2004 End Date: 11/30/2005 Hardware Platform: WINDOWS NT-INTEL 120 2 87195 MAINT, SCNDRY,AV, CU ArcView 8.x Concurrent Use Secondary Maintenance Start Date: 12/01/2004 End Date: 11/30/2005 Hardware Platform: WINDOWS NT-INTEL 500.~0 1,000.O0 130 1 87198 140 1 87213 MAINT,PRIM,AG 3D,CU 500.~)0 ArcGIS 3D Analyst Concurrent Use Primary Maintenance | Start Date: 12/01/2004 End Date: 11/30/2005 Hardware Platform: WINDOWS NT-INTEL 500.O0 MAINT,DSG,ASDE,SRVR,2CPU 3,000.~0 3,000.00 ArcSDE Developer Support Group (DSG) Maintenance for 1 Server 2 CPUs and 5 Read and Write Connections Start Date: 12/01/2004 End Date: 11/30/2005 150 1 92628 160 1 93094 170 1 93O94 MAINT, PRIM,AG SRVAN,CU 500.~O ArcGIS Survey Analyst Concurrent Use Primary MaintenanceI Start Date: 12/O1/2004 I, End Date: 11/30/2005 Hardware Platform: WINDOWS NT-INTEL MAINT,PRIM,AV,EXT,SU 536.~)9 ArcView with Extension Single Use Primary Maintenance Start Date: 05/19/2005 End Date: 11/30/2005 Hardware Platform: GENERIC DESKTOP 500.O0 536.99 MAINT,PRIM,AV,EXT,SU 1,000J AmView with Extension Single Use Primary Maintenance Start Date: 12/01/2004 This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation in may not be copied or released other than for the express purpose of system selection and purchase, may not be given to outside parties or used for any other purpose without consent from Environme~ Institute, Inc. (ESRI). )0 1,000.00 ~rmation is proprietary and license. This information ,tal Systems Research Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a c ............. for your organization's budgetary purposes, ESRI reserves the right to adjust and collect sales and/c~r use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing,lyour organization must provide ESRI with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. ! [b-'rABLERG] Issued By: Gene Stabler Ext: 1153 To expedite your order, please reference your customer number and this quotation number on your purchase order. ~ime: 3:lA PM P~ge: 0O6 380 New York Street Redlands, CA 92373 Phone: (909)793-2853 Date: 08/16/2004 Quotation Number: 25118140 Item Qty Product#Description End Date: 11/30/2OO5 Hardware Platform: GENERIC DESKTOP Quotation Page 4| Unit Prfe Extended Price 18O 1 93O95 190 1 93095 200 1 97534 MAINT,SCNDRY,AV,EXT, SU 800.(~0 ArcView with Extension Single Use Secondary Maintenance/ Start Date: 12/01/2004 h End Date: 11/30/2005 Hardware Platform: GENERIC DESKTOP MAINT,SCNDRY,AV, EXT, SU 429.~9 ArcVieWstart Date:With05/1Extension9/2005 Single Use Secondary Maintenance ill End Date: 11/30/2005 Hardware Platform: GENERIC DESKTOP MAINT,AIMS, 1 SRVR,2CPU ArclMS 1 Server 2 CPUs Maintenance Start Date: 12/01/2004 End Date: 11/30/2005 2,000.70 800.O0 429.59 2,000.00 210 1 97534 MAINT,AIMS, 1 SRVR,2CPU ArclMS 1 Server 2 CPUs Maintenance Start Date: 12/01/2004 End Date: tl/30/2005 2,000.~O 2,000.00 220 1 98696 MAINT,PRIM,AG PUB,CU ArcGIS Publisher Concurrent Use Primary Maintenance Start Date: 12/01/2004 End Date: 11/30/2005 500.~O 500.00 Subtotal Shipping & Handling Estimated T~x To~l 31,810.98 O.00 O.O0 31,810,98 This quotation is valid for 90 days and is subject to your ESRt License Agreement. The quotation inlormation is proprietary and may not be copied or released other than for the express purpose of system selection and purchase~license, This information may not be given to outside parties or used for any other purpose without consent from Environmerltal Systems Research Institute, Inc. (ESRI). / Any estimated sales and/or use tax has been calculated as of the date of this quotation and is inertly provided as a convenience for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/~ use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing,|your organization must provide ESF{I with a copy of a current tax exemption certificate issued by your state's taxing authorlt¥ fo~ the given jurisdiction. I ISTABt. E RGI Issued By: Gene Stabler Ext: 1153 To expedite your order, piease reference your customer number and this quotation number on your li)urchase order. Time: 3:14 PM To: Page: 007 ~ 19qO3q9853: 380 New York Street Redlands, CA 92373 Phone: (909)793-2853 Quotation Page 5/ Date: 08/16/2004 Quotation Number: 25118140 Ii: Item Qty Product#Description Unit Pr e Extended Price BY SIGNING BELOW, YOU ARE INDICATING THAT YOR ARE AUTHORIZED TO OBI. II~TE FUNDS FOR YOUR ORGANIZATION. DO NOT USE THIS FORM FOR ORDER ACTIVATION IF YOUR ORGANIZATION WILL NOT HONOR AND PAY AN INVOICE THAT HAS BEEN ISSUED AT YOUR DIRECTION WITHOUT AI~DITIONAL AUTHORIZING PAPERWORK. To expedite your order, either attach a copy of this quotation to your purchase order ~vhen !t is remitted to ESRI, or sign below and return this quotation to indicate your acceptance. I ESRI s address a~nd fax number are provided on the first page of this quotation. If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax ESRI the signed quote in its entirety in order for the quote to be accepted You will be contacted by your Customer Service Representative if additional informatialn is required to complete you request. If your organization is a US Federal, state, or local government agency; an educationa~facility; or a company that will not pay an invoice without having issued a formal purchase order, a signed quotalon will not be accepted unless it is accompanied by your purchase order. If you choose to discontinue your support, you will become ineligible for support behests and services. All maintenance fees from the date of discontinuation will be due and payable if you deci~le to reactivate your support coverage at a later date. By signing below, you are authorizing ESRI to issue a software support invoice in the amount of: $ Signature of Authorized Representative Name (Ph:ase P~int) Title This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation in °rmation is proprietary and may not be copied or released other than for the express purpose of system selection and purchase~license. This information may not be given to outside parties or used for any other purpose without consent from Environmeltal Systems Research Institute, Inc. (ESRI). Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/c~r use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, Jyour organization must provide ESRI with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. ! {STABtERG} Issued By: Gene Stabler Ext: 1153 'o expedite your order, please reference your customer number and this quotation number on your purchase o~der. Attachment 2 09/20/04 Customer Service Representative Charles Carothers 380 New York St. Redlands, CA 92373 Subject: ESRI Sole Source Justification for Geographic Information System Software and Maintenance Dear Cheng, This letter confirms that ESRI, as owner and manufacturer, is the only source from which all ESRI® software and maintenance services can be ordered. ESRI is the sole domestic source for the purchase of the following software licenses: ArclnfoTM, Arclnfo Workstation extensions (ArcNetworkTM, ArcGridTM, ArcTINTM, ArcCOGOTM, ArcStormTM, and ArcScanTM), ArcEditorTM, NetEngineTM, Maplex 3 .x, Military Overlay Editor (MOLE~), and Production Line Tool Set (PLTS) In addition, ESRI is the sole domestic provider of software maintenance for all ESRI software (technical support plus ESRI software updates/upgrades). ESRI distributes certain software licenses through resellers and distributors, excluding those listed above. ESRI is also the sole source of certain proprietary training courses. If you have further questions, please feel free to call our Contracts Department at 909-793-2853, extension 1550. Sincerely, Charles Carothers 888-377-4575 x2428 ccarothers~esri.com J-8933/KMM 6/24/02 ESRI 380 New York St., Redlands, CA 92373-8100, USA · TEL 909-793-2853 · FAX 909-793-5953 · E-MAIL info@esri.com · WEB www.esri.com ORDINANCE NO. AN ORDINANCE APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF ANNUAL MAINTENANCE FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SOFTWARE PACKAGE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISION FOR STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE (FILE 3230-PURCHASE OF ANNUAL MAINTENANCE FOR GEOGRAPHIC INFORMATION SYSTEM (GIS) SOFTWARE PACKAGE AWARDED TO ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE (ESRI) IN THE AMOUNT OF $31,810.98). WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including; items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the following purchase of materials, equipment or supplies, as described in the "File Number" listed hereon, and on file in the office of the Purchasing Agent, and the license terms attached hereto are hereby approved: FILE NUMBER VENDOR AMOUNT 3230 Environmental Systems Research Institute $ 31,810.98 SECTION 2. That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION 3. That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION 4. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of ,2004. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: 4-ORD-File 3230 AGENDA DATE: DEPARTMENT: ACM: AGENDA INFORMATION SHEET October 12, 2004 Materials Management Kathy DuBose ~ Questions concerning this acquisition may be directed to Alex Pettit at 349-8595 SUBJECT Consider adoption of an Ordinance awarding a contract under the Texas Multiple Award Schedule (TXMAS) program for the purchase of a PSERIES 630 server, computer hardware, operating system software, and first year annual maintenance for Geographic Information System (GIS) as awarded by the State of Texas Building and Procurement Commission contract TXMAS-3-70030; providing for the expenditure of funds therefore; and providing an effective date (File 3238-Purchase of PSERIES 630 server, computer hardware, operating system software, and first year annual maintenance awarded to International Business Systems, Inc. (IBM) in the amount of $52,466). FILE INFORMATION This Server is being purchased in order to upgrade the GIS ArcSDE to a faster and more powerful system. The current server supporting the GIS ArcSDE system is four years old and has reached its capacity. This new server will increase operational speed to the GIS System used by Public Safety (Camstat, EOC), Utilities (CarteGraph, CityWorks), Engineering (CarteGraph, stores the City assets inventories), Planning (Parcel information for CRW, GIS information for analysis and planning), Economic Development (parcel, street, flood plan and other GIS information for analysis) and other City departments (Interactive map creation, analysis and paper map creation). Services provided are listed in the vendor's CISV approved catalog and the prices are equal to or less than the published catalog prices. RECOMMENDATION We recommend award of this item to International Business Machines Corporation in the amount of $52,466. PRINCIPAL PLACE OF BUSINESS International Business Machines Corporation (IBM) Armonk, New York Agenda Information Sheet October 5, 2004 Page 2 ESTIMATED SCHEDULE OF PROJECT Migration of GIS to the new server hardware is to be completed by December 31, 2004. FISCAL INFORMATION Funding for this purchase order is budgeted in the Technology Services GIS bond 830010438. account Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Attachment 1: Quote 1-AlS-File 3238 Attachment 1 IBM QUOTATION: 04083101 City of Denton 7028-6C4 pSeries 630 4-Way 1.4GHz SMP Server 8GB Memory, 4 x 146.8GB Internal UltraSCSI Disks 80/160GB Int. Tape Drive w/VXA Technology, IDE CD ROM AIX V5.1, 3Yr. Software Maintenance Machine / ~ Description QL~ List Price Feature Unit .[ Extended 7028-6C4 Rack Server 1 :PSERIES 630 1 758 758 2633 IDE CD-ROM DR.(BLACK BEZEL) 1 134 134 2849 PWR GXT135P GRAPH ACC+DIG SUPP 1 331 331 3275 146.8GB 10K RPM U3 SCSI DDRASS 4 6444 6444 4250 CONN CAB 6SLOT PCI RISER 2 MED 1 40 40 4254 SCSI CONNECTOR CABLE 1 49 49 4651 RACK INDICATOR, RACK 1 1 N/C N/C 5005 SOFTWARE PREINSTALL 1 N/C N/C 5706 2-PORT BASE-TX ETHT PCI-X ADPT 1 1289 1289 6120 80/160GB INT TAPEDR W/VXA TECH 1 2011 2011 6239 2 GIGAB FIBRE CHANN PCI-X ADPT 1 2081 2081 6273 POWER SUPPLY, 645 WATT AC, HS 1 1679 1679 6557 REDUNDANT COOLING 1 121 121 6568 U3 SCSI BACKPLANE FOR HS DISKS 1 235 235 8080 2048MB DIMMS, EXPRESS CONFIG 4 N/C N/C 8109 2WAY 1.45GHZ PWR4+ PROC C EXP 2 N/C N/C 8114 FEAT CODE INDIC EXP CONF (440) 1 28373 28373 8700 QUIET TOUC KEYB.,US ENGL. 1 39 39 8741 3-BUTTON MOUSE-STEALTH BLACK 1 17 17 9172 POWER SPECIFY, AC 1 N/C N/C 9300 LANG.GROUP SPEC.-US ENGLISH 1 N/C N/C 9556 6 SLOT PCI RISER INIT ORD ONLY 1 N/C N/C 9581 RIO-2 ENABLEMENT INDICATOR 1 N/C N/C 9911 POWER C.-ALL(STD.RACK P.C.) 1 N/C N/C TOTAL 7028-6C4 Price 43601 43601 5692-A5L AIX 5.1 SPO 1 N/C N/C 907 AIX 5L FOR POWER UPDATE CD 1 N/C N/C 919 AIX 5.1 SPO 1 N/C N/C 921 AIX 5L FOR POWER EXP PACK 1 N/C N/C 975 CMM 1 N/C N/C 1004 MEDIA PROCESS CHARGE CD ROM 1 49 49 2924 ENGLISH - US U/L SBCS (ENU) 1 N/C N/C 3410 CD-ROM ISO 9660 STANDARD 1 N/C N/C 5005 PRELOAD (AUS FEATURE 5005) 1 N/C N/C 5924 LNG PRELOAD ONLY 5924 ENGLISH 1 N/C N/C TOTAL 5692-A5L 49 49 5765-E61 AIX 5L FOR POWER V5.1 1 AIX 5L FOR POWER V5.1 P/CPU 1 N/C N/C 4 N/C N/C 5773-SM3 SW MAINTENANCE FOR AIX,3 YEARS 462 1 PROC E5 SWMA 3Y RENEW 1 N/C N/C 4 7024 7024 Note: Prices and discounts are subject to change. Lease rates and SewiceSuite pricing are for planning purposes only. Prepared by: MPAUTSCH 8/16/2004 @ 5:19:11 PM Page 1 of 2 / City of Denton 8GB p630 464 24X7 1 PRC E5 SWMA 3Y RNW Attachment 1 TOTAL 5773-SM3 4 1792 1792 8816 8816 Total Server Hardware 43,601.00 Total Software (including Maintenance) 8,865.00 Total Storage & Peripherals Total Services Total 3-Year ServiceSuite Hardware Maintenance List Solution Cost 62,966.00 Discounted Solution Total 52,466.00 Pricing provided under TXMAS Contract #TXMAS-3-70030 based on GSA IT Schedule INFORMATIONAL: Addl. 8GB RAM Upgd. Two - Integrated Ultra3 SCSI controllers Integrated 10/100 Ethernet Adapter Integrated 10/100 Ethernet Adapter Integrated Support Processor 6 Slot PCI Riser New planar - RIO enabled. Standard Office NC Note: Prices and discounts are subject to change. Lease rates and SewiceSuite pricing are for planning purposes only. Prepared by: MPAUTSCH 8/16/2004 @ 5:19:11 PM Page 2 of 2 / City of Denton 8GB p630 ORDINANCE NO. AN ORDINANCE AWARDING A CONTRACT UNDER THE TEXAS MULTIPLE AWARD SCHEDULE (TXMAS) PROGRAM FOR THE PURCHASE OF A PSERIES 630 SERVER, COMPUTER HARDWARE, OPERATING SYSTEM SOFTWARE, AND FIRST YEAR ANNUAL MAINTENANCE FOR GEOGRAPHIC INFORMATION SYSTEM (GiS) AS AWARDED BY THE STATE OF TEXAS BUILDING AND PROCUREMENT COMMISSION CONTRACT TXMAS-3-70030; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (FILE 3238-PURCHASE OF PSERIES 630 SERVER, COMPUTER HARDWARE, OPERATING SYSTEM SOFTWARE, AND FIRST YEAR ANNUAL MAINTENANCE AWARDED TO iNTERNATiONAL BUSINESS SYSTEMS, INC. (iBM) iN THE AMOUNT OF $52,466). WHEREAS, pursuant to Resolution 92-019, the State Purchasing Building and Procurement Commission has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law on behalf of the City of DeNon; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described materials, equipment, supplies or services can be purchased by the City through the Building and Procuremem programs at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the numbered items in the following numbered purchase order for materials, equipmem, supplies, or services, shown in the "Purchase Orders" listed hereon, and on file in the office of the Purchasing Agem, are hereby approved: FILE NUMBER VENDOR AMOUNT 3238 imernational Business Machines Corporation $52,466 SECTION 2. That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the Building and Procurement Commission for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, conditions, specifications, standards, quamities and for the specified sums comained in the bid documems and related documems filed with the Building and Procurement Commission, and the purchase orders issued by the City. SECTION 3. That should the City and persons submitting approved and accepted items set forth in the attached purchase orders wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the Building and Procurement Commission, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, speci- fications and standards contained in the Proposal submitted to the Building and Procurement Commission, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION 4. That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of ,2004. ATTEST: JENNIFER WALTERS, CITY SECRETARY EULINE BROCK, MAYOR BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY 3-ORD-File 3238 AGENDA INFORMATION SHEET AGENDA DATE: DEPARTMENT: October 12, 2004 Materials Management Questions concerning this acquisition may be directed to Alex Pettit at 349-8595 ACM: Kathy DuBose ~ SUBJECT Consider adoption of an Ordinance approving the expenditure of funds for the purchase of annual maimenance for cominued vendor support of the PeopleSoft Emerprise One (formerly JD Edwards OneWorld) software package available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids; and providing an effective date (File 3225-Purchase of Annual Maimenance for PeopleSoft Emerprise One Software Package awarded to PeopleSoft, Inc. in the amoum of $82,800). FILE INFORMATION In 1998, a Focus Committee was formed to review and select a new financial reporting system and human resources managemem system. This new software would replace an eighteen-year old mainframe system. Twelve representatives from Utilities, Treasury, Purchasing and Warehouse, Human Resources, Accounting and Budget, and other end-user departments participated in the evaluation process. The Committee met regularly establishing criteria for selection, idemifying possible product solutions and evaluating each possible solution. After product demonstrations and initial selection of four possible solutions, site visits were made to similar municipal users. The Committee unanimously made the final selection of JD Edwards on September 24, 1999. The City of DeNon uses the PeopleSoft EmerpriseOne (Formerly J.D. Edwards OneWorld) software package for Job Cost, Warehouse Inventory and Procurement, Financials, General Ledger Accounting, Human Resources, Employee Information, and Payroll. It is essential for the City of Denton to upkeep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. PeopleSoft, Inc. is the sole source vendor for maintenance contracts for the PeopleSoft EmerpriseOne (Formerly J.D. Edwards OneWorld) software package. Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source and protected by copyright or patent, do not have to be competitively bid. RECOMMENDATION We recommend award of this item to PeopleSoft, Inc. in the amoum of $82,800. Agenda Information Sheet October 5, 2004 Page 2 PRINCIPAL PLACE OF BUSINESS PeopleSoft, Inc. Pleasanton, CA ESTIMATED SCHEDULE OF PROJECT Maintenance is being paid for November 1, 2004 through October 31, 2005. FISCAL INFORMATION Funding for this purchase order is budgeted in the FY2004-05 Technology Services Operating Account number 830400.6504. Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Attachment 1: Quote Attachment 2: Sole Source Verification Attachment 3: History Spreadsheet 1-AlS-File 3225 Attachment 1 From: To: Date: Subject: <tim_mcneil@peoplesoft.com> <Anthony. Caranna@cityofdenton.com> 9/13/2004 1:15:33 PM Support Renewals for the City of Denton Anthony, Following is the support fee quote you requested. Please respond to confirm you wish to continue this support and the billing address is correct. Thanks. Cust ID: 34340 AB%6557926 Support Period: 11/01/04 to 10/31/05 Supported Products: Licensed Products from former J.D. Edwards Support Fee: $82,800.00 Billing Address: 215 E. McKinney Street Denton, TX 76201 Attention: Anthony Caranna Tim HcNeil Support Services {925) 694-6689 CC: <Craig_Stromberg@peoplesoft.com> Attachment 2 PeopleSofL PeopleSoft, inc, Tim McNeil 4460 Hacienda Drive Pleasanton, CA 94588-8618 PeepieSoft~ thC, 4500 People$oft Paff(way P.0. Box 9020 ' Pteasanm, OolJfomla B4588~0~ w~-peopleso~com Tel 925 69~ 3000 Fox 925 694 444= Dear Tim: Your firm has been selected as a vendor providing annual maintenance and .continued vendor support of the PeopleSoff EnterpriseOne software package. You have indicated to us that you are the only existing vendor ot this/these commodities. Due to statutory requirements, unless you are the "single or sole source" of this/these commodities we must bid their procurement competitively. Single source, in this case; means that you are the only company that can supply us with this commodity. We are required to confirm this status with you. Please respond as necessary to the following questions and return this sheet to us via U.S. Mail or fax. Call if you have any questions. 1. Are you ~e sole or single source vendor for the commodities named above? ~,~ Yes No 2, Is there any other vendor that offers this semite? Yes ~ No Jf you are not the single source vendor of this service please fist the other vendors we need to contact for bids: If you answered questions above as a singre source vendor please sign below to certify that you are the single source of this material and return to: Tom Shaw, Purchasing Agent 901 B Texas Street Denton, Texas 76209 Or Fax to (940) 349-7302. ~Tare th,,~ I certify that . e s~/~r7 °f~ above Jisted commod'ty or commodities. K~'~'ill R. ~ (Oom~any bffi¢ial) Print Name: VP, SuPl::l~ ,~11~~~ Date: ~- ZO- 0 L{ ORDINANCE NO. AN ORDINANCE APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF ANNUAL MAINTENANCE FOR CONTINUED VENDOR SUPPORT OF THE PEOPLESOFT ENTERPRISE ONE (FORMERLY JD EDWARDS ONEWORLD) SOFTWARE PACKAGE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISION FOR STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE (FILE 3225-PURCHASE OF ANNUAL MAINTENANCE FOR PEOPLESOFT ENTERPRISE ONE SOFTWARE PACKAGE AWARDED TO PEOPLESOFT, INC. IN THE AMOUNT OF $82,800). WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including; items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the following purchase of materials, equipment or supplies, as described in the "File Numbers" listed hereon, and on file in the office of the Purchasing Agent, and the license terms attached hereto are hereby approved: FILE NUMBER 3225 VENDOR AMOUNT PeopleSoft, Inc. $ 82,800 SECTION 2. That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION 3. That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION 4. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of ,2004. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: 3-ORD-File 3225 AGENDA DATE: DEPARTMENT: ACM: AGENDA INFORMATION SHEET October 12, 2004 Materials Management Kathy DuBose ~ Questions concerning this acquisition may be directed to Alex Pettit 349-8595 SUBJECT Consider adoption of an Ordinance approving the expenditure of funds for the purchase of annual maintenance for continued vendor support of the Oracle Relational Database Software available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids; and providing an effective date (File 3228- Purchase of Software Maintenance for Oracle Relational Database Software awarded to Oracle Corporation in the amount of $35,860). FILE INFORMATION In 1998, a Focus Committee was formed to review and select a new financial reporting system and human resources management system. This new software would replace an eighteen-year old mainframe system. Twelve representatives from Utilities, Treasury, Purchasing and Warehouse, Human Resources, Accounting and Budget, and other end-user departments participated in the evaluation process. The Committee met regularly establishing criteria for selection, identifying possible product solutions and evaluating each potential system provider. After product demonstrations and initial selection of four possible solutions, site visits were made to similar municipal users. The Committee unanimously made the final selection of JD Edwards on September 24, 1999. The City of Denton uses the Oracle Relational Database software package for the PeopleSoft EnterpriseOne (Formerly J.D. Edwards OneWorld) System. This system supports the operation of Accounting and Finance, Human Resources, Payroll, Procurement, and Warehouse. It is essential for the City of Denton to upkeep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes, and access to knowledge and support resources. Oracle Corporation is the sole source vendor for Oracle Relational Database Software maintenance. Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source do not have to be competitively bid. RECOMMENDATION We recommend award of this item to Oracle Corporation in the amount of $35,860. Agenda Information Sheet October 5, 2004 Page 2 PRINCIPAL PLACE OF BUSINESS Oracle Corporation Redwood Shores, CA ESTIMATED SCHEDULE OF PROJECT Maintenance is being paid for October 28, 2004 through October 27, 2005. FISCAL INFORMATION Funding for this item is budgeted in the FY2004-05 Technology Services Operating Account 830400.6504. Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Attachment 1: Quote Attachment 2: Sole Source Letter Attachment 3: History Spreadsheet 1-AIS-3228 ORAC:L Attachment 1 August 9, 2004 Customer Contact Tel 940-349-7249 Fax 940-349-8533 Email anthony.caranna@cityofdent Anthony Caranna* CITY OF DENTON 901 B TEXAS STREET DENTON TX 76201 Re: Support Renewal# 1877837 Dear Anthony, Please find attached a quotation for the above support renewal. The support benefits and services you are receiving will expire on 27-OCT-04. This quotation is provided pursuant to the terms and conditions of the license agreement that you executed when you acquired your licenses. In order to renew this support and to ensure that there is no interruption to your technical support service, please fax your purchase order or other acceptable form of payment covering the renewal amount as detailed on the attached quotation, to my attention, before 28-SEP-04. Please note that if your support is not renewed by the expiration date above, you may be subject to our reinstatement rules as contained in our Technical Support Policies. If the pre-tax value of this renewal is $2,000.00 or less, pre-payment in the form of a check or credit card must be received. Purchase orders are no longer accepted for these transactions. Your purchase order must include the following: Support Renewal 1877837 Term of Support 28-0CT-04 and 27-0CT-05 Local Tax Applicable tax will be included on your invoice. If your company is tax-exempt, a copy of your tax exemption certificate must be included with your purchase order. Unless otherwise specified in your ordering document, all fees payable to Oracle are due within 30 days from the invoice date. Oracle's technical support policies govern the terms of your technical support and are subject to change. The most current technical support policies can be found on the web at http://www.oracle.com/support. Also, as we start providing more information and notices via email, it is important that you provide updated email information to ensure that you will receive all communication and notices from us. I would like to take this opportunity to thank you for your continued business with Oracle. If you require further information, please do not hesitate to contact me at your earliest convenience. Regards, Sara Jordan sara.jordan@oracle.com Tel : 703 364 0017 Fax : 719 757 4303 Oracle Support Services THIS QUOTATION IS VALID FOR SIXTY DAYS FROM THE DATE OF ISSUANCE. Special Instructions : ORACL Page 2 of 4 Oracle Support Renewal Date : August 9, 2004 CITY OF DENTON Anthony Caranna* Tel 940-349-7249 Fax 940-349-8533 Support Renewal 1877837 Service Level: Software Updates Start Date: 28-OCT-2004 End Date: 27-OCT-2005 Na/ne System Name # Of Pricing License Qty users Type Level Final Price Internet 13995712 Developer Suite Named User Plus Perpetual Oracle 13995712 Database Enterprise Edition - Processor Perpetual Oracle 13995712 Database Enterprise Edition - Processor Perpetual FULL USE 1 450.00 FULL USE 1 6,000.00 FULL USE 1 18,000.00 Subtotal: 24,450.00 ORACL Page 3 of 4 Oracle Support Renewal Date : August 9, 2004 Service Level: Product Support Start Date: 28-OCT-2004 End Date: 27-OCT-2005 Na~%~ System Name # Of Pricing License Qty Final Price Users Type Level Internet 13995712 Developer Suite Named User Plus Perpetual Oracle 13995712 Database Enterprise Edition - Processor Perpetual Oracle 13995712 Database Enterprise Edition - Processor Perpetual FULL USE 1 210.00 FULL USE 1 2,800.00 FULL USE 1 8,400.00 Subtotal: Total Amount: 11,410.00 35,860.00 Plus Applicable Tax ORACL Customer Details Please verify and update the following information to enable us to provide an efficient and timely service to your company. Company Name : CITY OF DENTON For Quotation Contact : Anthony Caranna* Address : 901 B TEXAS STREET DENTON TX 76201 US Tel : 940-349-7249 Fax : 940-349-8533 eMail : anthony.caranna@cityofdenton.com For Invoice Contact : Payable, Accounts Address : 1439 North Great Neck Road Suite 201 VIRGINIA BEACH,VA 23454 Phone : Fax : A~tachment 2 OI ACL ' Oracle Corporation Sara Jordan 1900 Oracle Way Reston, VA 20190 ~lZppnrt $,lJ. CS [9[0 (.lmcl~ ~(/~' phc.mc l Vlr~.~n~'~ Dear Artene: Your firm has been selected as a vendor providing annual maintenance and continued vendor support of the Oracle Relational Database Management System and associated software modules. You have indicated to us that you are the only existing vendor of this/these commodities. Due to statutory requirements, unless you are the "single or sole source" of this/these commodities we must bid their procurement competitively, Single source, in this case, means that you are the only company that can supply us with this commodity. We are required to confirm this status with you. Please respond as necessary to the following questions[ and return this sheet to us via U.S. Mail or fax, Call - if you have any questions. 1. Are you~the sole or singte soume ,,}vendor for the commodities named above? v/Yes No 2. is there any other vendor that off~m this service? ..__Yes __¢__ No , If you are not the single soume vendor of this service please list the other vendors we need to contact for bids: If you answered questions above as a single source vendor ptease sign below to certify that you are the single source of this material and return to: Tom Shaw, Purchasing Agent 901 B Texas Street Denton, Texas 76209 Or Fax to (940) 349-7302 I certify that we are the sole sourc Signed:_ ~~ /L/ ¢- /- Print Name: c~¢f a c~l-orcJ e of the above listed commodity or commodities. (Company O~cJaJ) Date: ORDINANCE NO. AN ORDINANCE APPROVING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF ANNUAL MAINTENANCE FOR CONTINUED VENDOR SUPPORT OF THE ORACLE RELATIONAL DATABASE SOFTWARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISION FOR STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN EFFECTIVE DATE (FILE 3228-PURCHASE OF SOFTWARE MAINTENANCE FOR ORACLE RELATIONAL DATABASE SOFTWARE AWARDED TO ORACLE CORPORATION IN THE AMOUNT OF $35,860). WHEREAS, Section 252.022 of the Local Government Code provides that procurement of items that are only available from one source, including; items that are only available from one source because of patents, copyrights, secret processes or natural monopolies; films, manuscripts or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the following purchase of materials, equipment or supplies, as described in the "File Number" listed hereon, and on file in the office of the Purchasing Agent, and the license terms attached hereto are hereby approved: FILE NUMBER 3228 VENDOR Oracle Corporation AMOUNT $ 35,860 SECTION 2. That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. SECTION 3. That the City Manager is hereby authorized to execute any contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized. SECTION 4. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of ,2004. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY 4-ORD-File 3228 AGENDA DATE: DEPARTMENT: ACM: AGENDA INFORMATION SHEET October 12, 2004 Materials Management Kathy DuBose ~ Questions concerning this acquisition may be directed to Alex Pettit at 349-8595 SUBJECT Consider adoption of an Ordinance awarding a comract for the purchase of cominued software license maimenance for the City of DeMon's Novell products and the acquisition of 150 Cliem, 65 GroupWise, 100 ZenWorks, 1000 File System Factory and 250 Nsure Idemity Manager licenses including maintenance as approved by the State of Texas Building and Procurement Commission Department of Information Resources (DIR); providing for the expenditure of funds therefore; and providing an effective date (File 3234-Annual Software License Maimenance for Novell Products and Acquisition of Additional Novell Licenses awarded to SHI-Governmem Solutions in the amoum of $107,079.33). FILE INFORMATION Novell applications and services are utilized to provide overall network and user security, to distribute applications and functions, and to control access to information and hardware. The Novell licensed products are Netware 6.5, Zenworks, Border Manager, Groupwise, Ichain, Secure Login, Novell Cluster Services, Novell Extend Director, File System Factory, and Nsure Idemity Manager used on desktops and servers throughout the City of DeNon. Novell Zenworks allows the City of DeNon to manage the emire lifecycle of desktops, laptops, servers and handheld devices. Through Policy-Driven Automation, ZENworks decreases administrative burdens and increases emerprise-wide business efficiency. ZENworks Desktop Management allows the City of Denton to automatically and transparently configure, update and troubleshoot workstations from wherever they are-inside or outside the firewall-without having to visit each device. Nsure Idemity Manager and Secure Login are componems of our security ID vault. They enable City of Denton to manage the full user lifecycle, automating changes to user access rights, passwords and profiles, streamlining administration and simplifying password managemem. It is essential for the City of Denton to upkeep current maintenance with the software vendor in order to ensure availability of upgrades, software fixes and access to knowledge and support resources. Agenda Information Sheet October 5, 2004 Page 2 RECOMMENDATION We recommend award of this item to SHI-Government Solutions in the amount of $107,079.33. PRINCIPAL PLACE OF BUSINESS SHI - Government Solutions Austin, Texas ESTIMATED SCHEDULE OF PROJECT Annual Novell software licenses and maintenance will cover FY 2004-05. FISCAL INFORMATION Funding for this item is budgeted in the FY 2004-05 Technology Services Operating Budget account 830500.6504. Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Attachment 1: Quote Attachment 2: History Spreadsheet 1-AlS-File 3234 · D o o < ~ ZZZ.. ZZZ Om 13_1=1 w w O~W.~ W W C~ ¢ 13._ W LLI <a_~ W C~ ~ W W ~ ~ · Z W W ~ W C~ Z W C~ 13._ .a ~ ORDINANCE NO. AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF CONTINUED SOFTWARE LICENSE MAINTENANCE FOR THE CITY OF DENTON'S NOVELL PRODUCTS AND THE ACQUISITION OF 150 CLIENT, 65 GROUPWISE, 100 ZENWORKS, 1000 FILE SYSTEM FACTORY AND 250 NSURE IDENTITY MANAGER LICENSES INCLUDING MAINTENANCE AS APPROVED BY THE STATE OF TEXAS BUILDING AND PROCUREMENT COMMISSION DEPARTMENT OF INFORMATION RESOURCES (DIR); PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (FILE 3234-ANNUAL SOFTWARE LICENSE MAINTENANCE FOR NOVELL PRODUCTS AND ACQUISITION OF ADDITIONAL NOVELL LICENSES AWARDED TO SHI-GOVERNMENT SOLUTIONS IN THE AMOUNT OF $107,079.33). WHEREAS, pursuant to Resolution 92-019, the State Purchasing Building and Procurement Commission has solicited, received and tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law on behalf of the City of DeNon; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described materials, equipment, supplies or services can be purchased by the City through the Building and Procuremem Commission programs at less cost than the City would expend if bidding these items individually; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the numbered items in the following numbered purchase order for materials, equipmem, supplies, or services, shown in the "File Number" listed hereon, and on file in the office of the Purchasing Agent, are hereby approved: FILE NUMER VENDOR AMOUNT 3234 SHI-Govemmem Solutions $107,079.33 SECTION 2. That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the Building and Procurement Commission for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, conditions, specifications, standards, quamities and for the specified sums comained in the bid documems and related documems filed with the Building and Procuremem Commission, and the purchase orders issued by the City. SECTION 3. That should the City and persons submitting approved and accepted items set forth in the attached purchase orders wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the Building and Procurement Commission, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, speci- fications and standards contained in the Proposal submitted to the Building and Procurement Commission, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION 4. That by the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of ,2004. EULINE BROCK, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: 3-ORD-File 3234 AGENDA DATE: DEPARTMENT: ACM: AGENDA INFORMATION SHEET October 12, 2004 Materials Management Kathy DuBose ~ Questions concerning this acquisition may be directed to Alex Pettit at 349-8595 SUBJECT Consider adoption of an Ordinance awarding a comract for the purchase of annual maimenance for the City of Denton Cisco networked devices (Smartnet) including switches, hubs, routers, and Cisco IP phone equipmem including 24 hour/7 days per week Technical Assistance Cemer (TAC) support on all equipmem located in City of DeNon facilities as awarded by the State of Texas Building and Procurement Commission through the Catalog Information Service Vendor (CISV) Catalog Program; providing for the expenditure of funds therefore; and providing an effective date (File 3233-Annual Maimenance for Cisco Networked Devices awarded to ImerNetwork Experts in the amoum of $109,084). FILE INFORMATION The Cisco network provides mission critical support pathways for all departments using phone and data services including Police and Fire, Electric, Water, Solid Waste, Customer Service, Engineering, Library, City Manager's Office, Tax, Municipal Court, Facilities Managemem and Finance. It is essential for the City of Denton to upkeep current maintenance with the vendor in order to ensure availability of upgrades, software fixes and access to knowledge and support resources. RECOMMENDATION We recommend award of this item to InterNetwork Experts in the amount of $109,084. PRINCIPAL PLACE OF BUSINESS InterNetwork Experts Lewisville, Texas ESTIMATED SCHEDULE OF PROJECT Maimenance comract schedule coverage begins December 1, 2004 and ends on November 30, 2005. Agenda Information Sheet October 5, 2004 Page 2 FISCAL INFORMATION Funding for this item is budgeted in the FY account 830200.6504. 2004-05 Technology Services operating budget Respectfully submitted: Tom Shaw, C.P.M., 349-7100 Purchasing Agent Attachment 1: Quote and CISV Certification Attachment 2: History Spreadsheet 1-AlS-File 3233 ORDINANCE NO. AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF ANNUAL MAINTENANCE FOR THE CITY OF DENTON CISCO NETWORKED DEVICES (SMARTNET) INCLUDING SWITCHES, HUBS, ROUTERS, AND CISCO IP PHONE EQUIPMENT INCLUDING 24 HOUR/7 DAYS PER WEEK TECHNICAL ASSISTANCE CENTER (TAC) SUPPORT ON ALL EQUIPMENT LOCATED IN CITY OF DENTON FACILITIES AS AWARDED BY THE STATE OF TEXAS BUILDING AND PROCUREMENT COMMISSION THROUGH THE CATALOG INFORMATION SERVICE VENDOR (CISV) CATALOG PROGRAM; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE (FILE 3233-ANNUAL MAINTENANCE FOR CISCO NETWORKED DEVICES AWARDED TO INTERNETWORK EXPERTS IN THE AMOUNT OF $109,084). WHEREAS, the City Council of the City of Denton has heretofore adopted Resolution 92- 019 pursuant to Section 2157.067 of the Texas Government Code and Sections 271.082 and 271.083 of the Texas Local Government Code which authorizes the City to participate in the State Purchasing Building and Procurement Commission Information Service Vendor Catalog Purchase Method provided for in Subchapter B of Chapter 2157 of the Texas Government Code (the "CISV Catalog"); and WHEREAS, the herein described vendor is a qualified vendor in the CISV Catalog and the contract authorized by this ordinance is in the best interests of the City and complies with the requirements of Subchapter B of Chapter 2157 of the Texas Government Code as a CISV Catalog purchase; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The numbered items in the following numbered purchase order for materials, equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office of the Purchasing Agent, are hereby approved: FILE NUMBER VENDOR AMOUNT 3233 InterNetwork Exports $109,084 SECTION 2. By the acceptance and approval of the above numbered items set forth in the attached purchase orders, the City accepts the offer of the persons submitting the bids to the Building and Procurement Commission for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, conditions, specifications, standards, quantities and for the specified sums contained in the bid documents and related documents filed with the Building and Procurement Commission, and the purchase orders issued by the City. SECTION 3. Should the City and persons submitting approved and accepted items set forth in the attached purchase orders wish to enter into a formal written agreement as a result of the City's ratification of bids awarded by the Building and Procurement Commission, the City Manager or his designated representative is hereby authorized to execute the written contract; provided that the written contract is in accordance with the terms, conditions, specifications and standards contained in the Proposal submitted to the Building and Procurement Commission, quantities and specified sums contained in the City's purchase orders, and related documents herein approved and accepted. SECTION 4. By the acceptance and approval of the above numbered items set forth in the subject purchase orders, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved purchase orders or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of .,2004. ATTEST: JENNIFER WALTERS, CITY SECRETARY EULINE BROCK, MAYOR BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY AGENDA INFORMATION SHEET AGENDA DATE: DEPARTMENT: CM/DCM/ACM: October 12, 2004 Economic Development Department Planning and Development Department Mike Conduff, City Manager Jon Fortune, Assistant City Manager SUBJECT Receive a report and hold a discussion on the Downtown Master Plan and TIP Strategies implementation efforts. BACKGROUND The City Council adopted the Downtown Master Plan on June 3, 2003. In conjunction with the plan, TIP Strategies, Inc. performed a market assessment for downtown in order to develop a redevelopment model for Downtown Denton aimed at capturing desirable commercial and residential growth. The purpose of the Downtown Master Plan is to guide the physical and economic development of downtown and to provide a standard for judging redevelopment proposals. This blueprint for redevelopment is needed to attract a healthy mix of commercial and residential development. The primary focus of the plan is the balance between encouraging development and exploring partnership opportunities with private investors, while at the same time ensuring that proper design practices are employed. In preparation for the Downtown Master Plan, the City Council scheduled a series of long range planning sessions related to Downtown Master Plans, Economic Development and Historic Preservation. Following is a summary of the reports from those sessions: Summary April 9, 2002 Downtown Master Plan White Paper: Planning staff outlined the need for downtown master plans and explained the tools for creating the framework to bridge existing conditions, future growth and future expectations of the downtown area, and to ensure the continuance of a vital downtown as the core and center of the City. Summary May 20, 2003 Economic Development Plan White Paper: Economic Development staff outlined the work of a unique economic development partnership: The City of Denton, Denton Chamber of Commerce, University of North Texas, Texas Woman's University, Denton Independent School District, and North Central Texas College. The partnership funded TIP Strategies, Inc., an Austin consulting firm, to assess Denton's economic development efforts and identify four projects that would have significant economic impact. TIP Strategies recommended four areas of focus - Downtown, Business Parks, UNT Research Park, and Image and Marketing. TIP Strategies developed implementation plans to guide progress of each focus area. TIP Strategies also recommended the formation of the Economic Development Parmership Board to oversee implementation of the four plans. Summary June 10, 2003 Denton%' Image in Regards' to Historic Preservation White Paper Economic Development staff outlined the purpose and benefits of preservation and addressed Denton's efforts to preserve its heritage. The Main Street Program, a worldwide effort to revitalize downtown areas and its relationship with the National Trust for Historic Preservation and downtown were prominently featured in this white paper. DISCUSSION Economic Development staff in cooperation with Planning staff developed a Downtown Strategic Action Plan that identifies the opportunities and recommendations presented in the Downtown Master Plan and the TIP Strategies report, and provides an update of the implementation actions. Below is a summary of major projects that have been completed or that are currently being implemented by the Downtown Task Force, in cooperation with the Economic Development Department and the Planning and Development Department: Establishment of Downtown Task Force In October 2003, the Economic Development Partnership Board appointed a seven-member task force to implement the strategies and initiatives in the Downtown Master Plan and the TIP Strategies Report. The Downtown Task Force is composed of individuals from the following groups: the Planning and Zoning Commission, the Downtown Merchant's Association, a financial institution officer, the city's Main Street Program, the local arts community and an active downtown developer. The Mayor is the task force chair. Streetscape: Cedar Street Streetscape Improvement Proiect The Downtown Master Plan recommends streetscape improvements, specifically to the "alley streets" (Austin, Walnut, Cedar and Pecan) around the Square to increase pedestrian activity in downtown. Absence of pedestrian traffic on second tier streets has probably hindered use of some structures for business activity. The inability to attract businesses to second tier downtown streets forces commercial development to other areas, contributing to downtown economic decline. This past spring, Planning and Engineering staff assessed the existing condition of sidewalks in the Downtown area. The Downtown Task Force selected Cedar Street as the Pilot Project, with improvements to Walnut, Pecan, and Austin to follow. City departments partnered in the project include Engineering, Economic Development, Parks and Planning. · The project design will encompass pedestrian and streetscape improvements to Cedar Street between McKinney Street and Mulberry Street. · Streetscape Improvements to Cedar Street will improve safety and enhance mobility and will include expanded parking facilities, brick paving, landscaping and site furniture. · A series of public meetings have been conducted to discuss issues, present conceptual alternatives, and receive feedback. · A request for proposals (RFP) to hire a consultant to survey and design improvements was released August 31, 2004. The consultant will be selected and a contract negotiated by October. · Consultants will provide design alternatives for traffic configuration (one-way vs. two- way), dumpster consolidation and location, and landscaping. Consultants will conduct a survey to determine the extent to which the existing sidewalks need to be demolished and to establish elevations meeting ADA criteria. · Project is funded through two community development grants: o Economic Development Initiative (EDI), $198,820 and o Neighborhood Initiative (NI), $497,000. o Additional funding is being proposed for inclusion in the City's upcoming capital improvement program for the remaining three alley streets. · Construction on Cedar Street is scheduled to begin spring 2005. Wayfinding Signs On June 15, 2004, City Council received a report on a ten-year effort to create wayfinding and entranceway signage and the roadblocks and detours the process has encountered. City Council directed staff to move forward with the recommendations of the Downtown Task Force and Economic Development Partnership Board. The City Council accepted a design for wayfinding and Economic Development, Engineering, and Planning staff completed a survey and placement plan. Placement of the signs is planned for October 2004. Additional planning is underway to address placement of wayfinding signs in TxDOT right-of-way. Parking Lots and Parking Structures The Downtown Task Force formed a Parking Committee that is working with local banks to determine the possibility of shared parking agreements for businesses with operating hours that do not conflict with bank operations. Shared parking would provide needed parking for businesses such as clubs, restaurants, performance venues, etc. Festival Streets TIP Strategies identified Oak, Elm Hickory and Locust as festival streets to be closed during events Downtown. Staff is currently reviewing the street-closing ordinance to ensure events are accommodated while still considering the needs of merchants. Farmers Market The plan suggested creating a Farmers Market Downtown. This goal was met when the Farmers Market opened in the summer of 2003. An annual Salad Daze celebration provides an opportunity for Denton County farmers to showcase their largest, best and most beautiful vegetables, fruits, and flowers. The Main Street office assists in promoting the Market and manages the contingency funds, which pay for on site port-a-potties. Property Inventory The Downtown Task Force is currently reviewing a property inventory prepared by staff. purpose of the inventory is to identify underused sites for potential development. The Future Implementation Actions 1. Parking · Develop process for acquiring land for future parking needs · Establish tax improvement district · Review and revise parking facility regulations to maximize potential for innovative design 2. Streets and Streetscape · Implement sidewalk improvement plan for alley streets o Transit · Designate busways along Locust, Elm, Hickory, and Oak · Implement "fareless" square Planning and Zoning · Evaluate existing policies or guidelines in the Development Code and Criteria Manuals and amend accordingly · Establish and implement regulations relating to architectural projections in the downtown core · Formulate design guidelines for architectural projections in the downtown core · Implement sidewalk caf6 ordinance · Develop list of infrastructure needs in downtown and prioritize o Amenities and Events · Explore feasibility of installing an active fountain downtown · Explore feasibility of roundabout construction · Explore feasibility of hotel and conference center construction ATTACHMENT Draft Downtown Denton Strategic Action Plan Respectfully submitted: Linda Ratliff Director of Economic Development Kelly Carpenter, AICP Director of Planning and Development TABLE OF CONTENTS Acknowjed:gements 4 The Visio~ 6 Section 1: Organizat:ional./Admi~istrative,Actions 7 ParMn9 S,tree~s & S~reets~pes Transit P~ann~n9 & Zon~n9 Amenities & Events Business Developme~ Projects Section 11 13 17 !9 DOWNTC~NN DENTON SYRATEG~C ACTION PLAN 2., ACKN!OWLEDGEMENTS Mayor E~]]n,e Brock, Co-Chair MaNy Rive~, Co-Chair Jim Atoxa ricer Me!i.~a Gla~ow ?m!ey G~aves He¢rbe~ Ho!i Dale Kimble J~m Kir~patdcg Bob Moses Alex Pay:ne Ki:m PhilliPs J~m Porter Todd Pdce Renard S!ovacek Cynthia White Techf]ical .Committee Ro~io F'o~syl;h e, Koith Gabba~l JUlia Giover ;$;oo~t Le~ack: Bed .fa Rag;land Lin,da Rat~iff B:a~ara Ross ~ean~.8 Sa~ohaz Reaae Seety Loft Shelto~ G~ncy Thoppi[ Robed T~ck~et Economic Be,¥elopme~'~ Julia Glover' Led She~en Kim Moore Pa f'ki~9 Commi~ee Marry Rive~ ~Ob Moses D~]e .Kim~e Jim Poker ~z.e~ A.dV~ao r~¢~ammi~ee Robb Bed:cirri Nicholas (Drear) FlOod Earl Ha~n¢o~ James K~patrick Bob Moses 8i~:~ Thomas Ke~ Ch dst]e 'Wood Transit Commi~:ee To be fo.~ed To be fO~od Wayfi~diing Sig~s C~mm~t~ee DOWf¢,~WN: DENiTON ST~:ATEGiC ACTION PLAN ~NTRODUCT~iON ~ 200I, the City o¢ Denton hired F~gonese Cal:tho~e Associates. (FCA) to develop a maker Ca~:~ for ~;he c~y'a dowa~ow~ Th:e pu~ose o~ the Can was !o 'co~ve~: t.he v~s~on ¢~ v~a.I down~own.. ~nto a ~ea~lit'y.' The p,18~; addcesses a .440-8cre seciio~ of the cil~ covedBg a; 60-b~ock a;rea. The ~udy area includes the Downt¢~¢ Cone (aa ~fe~ that e~oompass the Denton Cm~a~y Ooudhouse Squa~ and surrou~d~n9 b~ocks), as well as a ~umber of Dow~tow~ areas, the S.m~ud Neighborhood, a~d the 'panhandle~ longed by the and Locust f~m Nodh D¢~ntown to Texas Woman's UnNe¢~ity, developed through ~studies and wor~hops where pa~idpa:ms e.~visioned a down~own thel: fUndions as a center' of cem.muni~y bus,ness and cullum." The resuN~9 viS,on for downctown~ De,ton aSdresses economic vi[a[ity ¢~easured in [emus of ne~gbborhoo8 that con;tarns a vadety of ac~Nff~es t;ba~ appea~ te bo~h res~de~:s 8~d vis;ito~.~ The Ca~ ouflin:es several strategies, as we!i as actions f. or imp:temen~a~iorL .both shod and Iong-tem~, Ma~or ~te9odes addressed ~: the p]a~ include parking, street a~d zoBir}g ~8sues. TiP Sl:rategies, inc,. was engaged by the ~,mmu~;by of ge~to~ to, assist in the formulation of impleme~;~atien pan~s for severs~ projects identified during pas~ pl:an~9 effe~ls, 'T'he~r goa~ was to help local ieade~ ~den;~;i~ ~he top oppodunifies for Qe~t:o~; by eva~uat~ng each pote:ntiai proje~ in te~s of fe.aS~bi~Ay, d:es~rab~ty, and eco, no~ic: impsd:. Four ~n~t~ativesoo~dUOtl;~9, i; ' aB image and ms:meting campaign; ~mpiemer~ting a down, town deve~opme,nt Strategy; deye]Op~ng a ~ech~o~ogy focused bus~ess ~a~;: a~d leverag~g the UNT Research Park- were selected. The Dowmown Denton Strategic identify the oppod;~n~ties an~ recornm~em:~a~:io~s presemed in the TIP Strategies fepo~: for dowr~town a~d the BOWBtOWB Maker P!an and provide aa update of the in~Mdual im~pl:eme~ta.'tio~ actions. THE V~$~ON Dews[own D.en(or~ is a~ a~a wJt~ grea~ p,o~entja! iB a~l dime.nsio~s: eeo~omic~ cuJ~uraL his,rode and Dowa~own De~ton cas choose to add o:~e or more :s~c~fic e~emen~s, e.g-, a; buses:ess. ~ater, aB e~eda~me~'~ ~,~ter:, a co:Bf'ere~.~ ~ter, a traas~ bab~ or ~eside~t~a~ deVeiopmen~. ~atever the spedfic project, ~: should be eva~j,ated fB iemss of how. that proje~ coa¢~db~[es te OemorFs So,g-far, ge vjsioa for ~s; down,(owm The fo,; owi;~g afc 9aais; ~ha~. define ~:he visio~ for downtew~ Dentes: Downtown should be a vita./~ of Dent:oh'S economy. Each year, '~here should be mere jobs, mole feta~ Sales, arid b ghee properly values i~ downt.ow~]. Downtown should ©owRtow~ should coh~pleme. B~ ~he h~stofic coud:house as feeJ p~'oud of~ ~ownto~,,~ should be a place to/five, work; and p/ay. Bown;~own shm~l'd have res~den(s~ o~ces, shops~ and e~e~aiament. Eve~ofle ~ Oe,~te~ $~ould be able ~o see somet:hir~9 ia down,town (h~t is ap,peal~n9 and i~teresl:i~g.. D~wntewn should contain com,oa,~ and ~n~ntra.ted ¢etivifi~s,,Devetop~en.[s and infrastructure shou!d reinforce l:he sense of dowo'!:own as havi~g conne, c'l:ed activi[ies within a: si;.agie neighborho, od year, if neet eve~ moa:Ih, tha~ bd~g. them ~wntown sho~ fid be pedestn:.an fi'ie¢!~dPy and an e~ioyable place to, walk; All of' downtown needs lo have good peOestfian infrastnJct:upe, i~dudifig sidewal~s, shade a~d c~!m trafl}c. Down!own should.have [inked parks, and open sp~¢es. Green areas feel larger a~d more of ar~ amenity i~'~h:ey .ate linAed. Pa~ks are venues foF a vadety ef a;~.iv;bJes as wel;! as opel~ space ame~;ities. Downtown should be a~rac#ve and designed. New developments should the overall; qua~i~y of dowmown, in b.~¢~ld~ngs should ~ durable, ,compa:l:ib~e w~t;h commu OC&¥NTOWN DENT©N STRATEG!;O ACT'ION ORANG ~T~ONAL/ADM1NISTRATIVE ACTIONS O;BGAN~ATIONAL ST~CYURE Su,cc:essfuli p!an imOementation typi~:lly ~'equJres [he oreai;ior~ of a forma~ imp!emeatation ~m¢c[ure. lB Deato~'s case, fo~a~z~a9 the current do~tow~ ~as~ fofoe should provide such ac :~:r'uc~ure, The task force could be ~eaamed te rmf[e~ its ~a;mea;~: and membemh~p should be peri.ed as ;~eed~. The '~ask force wgultd be given o've~ght of the Oar~, Wo~of the group should be coo,rdia;a~.ed w~th e,~stJag ~n,,~a[ives, su~ as ~he citY's MaJ(~ 8;ree~] p~og~m. The foB~aaon ¢ a public :imp¢ovemeaa: ,district (P~O), or eve:Bt a ~ax ~acremea~ re~ave~meml zone ¢~RZ)icl appfopdaaa, are ~mpodam~ 8aar~c~al amd o,~ar~iza~i;ona!: op~oas tt~a~: (he tas~ fo¢ce shou~d coriander', From an o~ar',iza~iona~ ~and~int, tt~,e ~ask force shouJd repo~ dire~ly to the mayor, ~aea!Jy,, '~:here w,ou~d; be no mo~e th;aa seven member. The fo~owin9 grou~ :should be ~e'p~:sented, wffh mem~be~ se~Jr'~g one-year, s(agge~ The De~o,r~ Plaan~ng and ,~oa~n9 Co,mm~oa The dowmtow~ memha~'[s assoc~at~oa The d~y's Ma~:a S~reet program The Io~l ads commun~y A devel~o,pe~ a~ve ~ the ~ownl, owa Action:: Adopt ~¢~ure: for, OCtober 200:3 'to Apd! 2004, Up~a~: The Dow~'!'owa; Task Fo:rca :~po~s, directly to the n~y fom~ed Economic BeYelopnqe,~t Pad;ne~hip Boa~ (P,~a~ed by City Co~mci~ September 2003), The task fO:r~ was offioJa!~y fo~ed at EDP Boa~'s first meeting in Oclober' 200,,3, wi~h ,t:he Mayo¢ designa;~ed as co-ohair, The ro~e of ~:he task force is to imOement the Dowr~t~n Master PIa~L seeking guidance througf~ the EDP Boa~d~ Me~,be~,bi;p o,n ~he ~a.sk force ia~udes: Down~OWrl~ ba~ks Main S~:reel A~ocia~:ion Greater Denl:or~ A~s CouBcJ~ U~ive~ty' ¢ No~h Texas Arc,h~ect im~o~ved in several 8owntow~ projects ,Ci~/y Council Chamber o¢ Co~imerce Coaveat~oas aad Visitor Bureau P!ann~ng aad Beve~o, praen~ staff EcoaomJc Be,velOpmea~, staff ©OWNTCANN ~ENTON STRATEOIC; ACT'!ON PLAN 'ORANGI:~TIONALfADM1N!STR.ATIVE .ACTIONS PROJECI' EVALUATION Limited re:sOurces require cerefu] pdodtizin9 of i',n~iat~ves. The telsk force should develop a tramework for balancing ~:sources agein~ impacts [o ide~ftify those pro,ie~s wil,h the p~er~tie~ ~(~ provfde 'the biggest ba~9 for the b,uc:k~" The eve~uation pre~ :sh:ot~lld separate proteus wi;Ih 8 direct; economic o,r fisc~ai impact- those that creete io~ e,r ~lener~te '[:$× reveaues4'~m those w,it:ho~ 8 meas,urab~e effecl, such 8s i~¢ras~ru~ur~ enha~me~rts. ~]le t~e ta~er are importan~ for increa$ir~g do~nrtown's 8ppeal to resider~ts arid toud~s, their irnpec,t: on the city'S bottom li~e is ~ess immedi~e, ;PFOieC~:S sh0uid 8~S0 b,e, evaluated in: te~s of their a~i]ity r~0~ generate se,conde~ :benefits ~y¢celly referred ~o as ~n~d~:red' or ~duced ~m[~s. These ' ~ , ]m,~c~s ~ ~ thought of as a "dpP!e e~e,c[' which .dbect ~mpa~s ¢0~ a~d ~a¢:x: reveaues) pr~ce addi~¢e~'~.a] be:~ef~s as ~hey o~rc~a~e '~hrough the com:mun~:y.. Other ~mpo~:a~t consideration:s, i~ the eva~uatio:n Prece~ ~clude the ability ¢ a specific proje~ ~o ~e:verage private ~nve:s~me~t. T;h~s eva;I}uart~o~ sleeved be oversee~; by the eoonomic developmer~ Proposed T~meii~.¢: Ju~y 2804 to, December 2004. LIIpdlate: The Eco~omic ©eve!opme[~l Depad, mer~; is wo~inG w4th the F~naa~ Depadmea~ to deveJop .8 8s~ ~pac~ mode~ for devel;epmenrL The Finance Depa~me~t ~8 r,esearohi~9 suc;c~ssfu,~ mode~$ ~o e~sure fo,~u;~.as accurately fef~ec~ proje~ed fi:s~ ~mpa~ of prOteUs. The pr;eje~: should be 6omret~ sad tested by December 2:0~ PROJECT' Action: Evaluate f:un~d ~g mechanisms for each Proposed Timel:ine:: Oagoing Update: Funding is: a ~e.y issue that will be i~:ciuded i~ the plenning o¢ each pro, ecL Funding sources irm~ude, bu~: :~re not ~ir~ited to: C:]P, Wayfi~d:ing Si§n,S are beif]g fu~nded thm[~gh 1996 CIP fun, ds designated for ent~cew.~y signs. Dc~wntown projects h~v'e bee~ ider~t~fied a~d w~ be submi~ed for consideration by future C!(P comm~ees,. S~a[e 8~d Federa~ Gr~nts. The Cedar 'through federa~ grant(s. Ne~ghborh;ood Beve~opmen't ~n~t~a:~ive ($198,820) T~ Increment F~na~dn9 ¢~F). T'he Task Force '~fi~] research T~F dJ:st¢~s 8~d the ¢~s~J impa~ a d~d~ could 9enefa~e, P,.~b]ic ~mprovement D:istdd/Bus~n:ess ]mpf~:ement Dis~d~, The Task Force wil~ resee:ch the DOWNTOWN DENTON ST'RATEG~C .ACTION PLAN DOWNTOWN P~N PROJECTS White FCA found that: them was an adequate supply of par~.ing for the: dawntown ama overall. found some, areas: wi'th a deficit,. Shod:-te~ slmtegies for addre~ng ~he master p~aa ~ac~ude encourag~n9 shared parMng, ma~m:i~g oa-sl, reet pa:rMn9 using d~agona~ spaces, and des~pna~Jn9 a per~ntage of spaces, ~n c¢~,iml areas as t~me ~imited.. Long.-te~ strategies ~acl:ude p~an~ing for future: parM~g needs by beginning the ~a;~d adequate ~aads are ~va~lab~e for par~jn9 facilities; wher~ ~he need 8dSes, i~ addition, ~he dry should co¢~s~der me{hods for encouraging innovarve de~,g;~s for new pa~J~g fa~H;~e$, such as ~nolud~ag refai~ on the ground 'floor. Dufure ~a~i~g needs ~d be 'funded tbro~lgh the development: of 8 tax improvement Action !' Review pa:rk;ng-re~ated sgnage Proposed Timel!iNe: Apd! 2004. to Cc[abet 2004 Update: Shared pa~ing and public pa~ing signage is a pad of the downtown pa~Jn9 sub~ ~,mmittee's sham,d pa~i:ng proje~:. The su~mmi[tee is wo:~in, g on a riot proje~: that wil! include public parkin9 signage. Action 2: Develop shared parM~g policy Proposed Timeline: O~oBer 2004 to October 2,005 Mp, d~e: The pal~i~g subcommittee is working o~ a pi~o~ projec[ for shared par~Jr~g in 'the do.wntOw~ area. An overa~ ~licy has not be addressed. Change se!co, ed padiS, n9 spaces (e.,g,, diagonal; spacing, shod term sBo~s) Proposed] Timeline: ©~ober 20,04 4o Oct:abet 2005 Update: C~y Engineedr~g staff wili review existing para!lei parking spaces and ideniify lhose than can bm. conve~;ed to diagon;al spaces, Pal"king will also be addressed with each streetscape improvement pro]e~ Action 4: Acquire !and for futt~re parkin9 needs Proposed Timeline:: Oc~:ober 2004 to October 2005 Update::: Funding for !snd for future parkin~g needs w~!i be submi!~ted for the n.e~ CIP proce~, DOWNTOWN ©EN'roN STRATEGIC ACTION P~N 8 DO,WNTOWN P~N PROJECTS Review p~fk;i~ facility reg:~lstions to m~axJrr~ize potentia! 'for i~t~ova~:ive design (:e,9, mixed :;Prepo,sed Timeline: Apd! 2004, to October',20~ DOW'NT~'N D~N?ON STRATEGIO ACTI;ON PLAN 9 DOWNTOWN PLAN PROJECTS; ST~EE?S & STREETSCAPE mai;or recurs of llhe do,~tow~ maste~ San,. FCA e~v~S~o~s dow~town ~.reets as "m~lti¢~use- faci:l~:i!es, de.sign;~ to a,~mmoda~e ~flr°ugh tra~o., pr°V~de a(~e~ to bus[~:esseS,, a~ommodate traa;s[t users arid pede~dans, aad end, rage sidewalk activities (such as res~:au~a~t seating, The p~a~l i~lcludes a:a iBustrated master s~ree~ plan, wh]c~ ts i~l~en~ded to 'represent the po.l~cy decision of what (dow~tow~ st,'eatS) u~timete~y s~ou~d ~come.." !mp!eme~tation ¢ the m~st[e¢ street San is a !ongAem~ stsategy, with FCA recommending the complet:ion of 800 ~ir~ear feet of impro~me~ts each yea~. These e~od:s should be focused on areas with g~atest po~er~t~a~ ¢.e., those llha~ are mos~ active i~ new i~¥es~ment or ecormmie gro~h, of where o~her funds ca~ be leveraged) Sho~'t ~e~ strategies ~eiated t~ sl~ree[s a~d st~ets~pe include a .review of signage ~n a:~d around the dowr~own: the designation of cedai~ slicers 8s ~.'e~ival! streells," which woul.d be c~ose¢ to traf~c dudng spa,cia! even~;s; and the developmen~ o~ a p~an fo~ the ~al.ley~ .sl~e~s (Austin, Wa!mA, Cedar & Pecan) that addresses trash conso~ida'llio~¢, sidewalk beautilficat~on, a;nd parking impfovemenils Ac:~io~ ~ :; Imp~emeat maa~ef' ;street Sa~ (800 ~inear feet,~yea0 a~d develo~ ar,~d impl:e~qse~t pl.a;~ for 'a~ley* :streets to address trash, si'dewalks a~d pa~i~g Proposed Timelin~e: Apdi 2004'I~0 OCtober 2004 ~pdute:: The Cedar S~reet side~a]k imp,:roveme~ pm~e:ot is curremiy underway. This ¢~o~ projee! plans to improve '750 feei: of ~alfey stratus" around the :Square. This p;ro~e~: wii! se~e .as a m~e! 'for similar improvemems f'e¢ AuXin St., Pe~ St:., and Wa~:ut .S.t. Steedng Committee, which reports to the Dowr~.towa Task Force, is comprised of two r'epresea¢~ng city staff and 2) Ci~Jze.n Advi, sm~y Committee, sepfesem~ng business; owae~ aad other interest 9roups,. each of the 'alley" Aree~s has u~que cha~leages, the C~t~zeB Adviso~ Committee membership ma;y c~a~ge as each street 8ddressed. The go8] ~s to ir~c~ude pmpe~y owners 8nd merc~an'tS of the 8ffe.¢Aed streets as the process progresses,. The Tiechnica~ Committee began meeting i~: JanuaW 2004, holding t~o public meetings with the Citizen Advisory Comm~tee to d~scuss ~mpmvement options 8nd S~dewalk lmprovemem Plua is ~n~g developed aris s~o~]d be completed for' review by Sept:crabber 2004. DC, WI'~OWN DENTON STRATEG!Q A.CT~ON PLC, N 10 DOWNTOWN P~N: PROJECTS A request: for pro~.~sa! (RFP) lo hire, a desigfl c~ns~!tant for ~he Cedar S~:re¢ P~!o~ Proje,~ was re,eased August. 30, 2004. FundJr~g for ~be CedarStreet P~lot Project ~s provided '~hmu~~ t~'o commun.~ deveio:pmer~t gran~s: l:he Neghbo;rho~ Initiative P'rog~m arid the E~,aomic Dev'e~opmen~ ~Bat~a~Jve Program. FureSs wi~! be m~eased SeptembedOdobef 2004 an~d ooBs'~¢~o~io~ should be coms4ete by Be.oem~r 2005. The preferred ~asu!ta~i ~s scheduled to :be se~e~ed by October' 2084, a ca¢n~act nego~j~ed by Novembe~ 2004 an8 des~sn; of the, pro, ecl i;s sc~¢ed;~e.d :~o ~g:ia Novem:bedDecem~~ 2004. A fur'~d~ing request of $2.2 mi:ilio,n to complete t;he roma n n9 ~a!!ey*' stree'~s is proposed i[~ the Capita! Impmvemen!: Pro~rare. Review "wayfinding" sigaa~e Proposed ~me]i~e:; O¢.ober '03 to October Update;; A waySnd[aB sign proj!ect bas f~e8 e~dorsed by ~'he Do~m~own Tas,k Force, the E¢~¢~omic Deve!opment Pa~neBhip Boa[d, and by l:he Denton City Co, ur~c~]. The 'Brsl phase of the prorect should produce si~ns by the end of the summer 2004. Action 2: Designate res(ival streets and develop stteei c]osin,g ran, Proposed Trmei[ne: Apd! 2004 10 O¢~obe~ 2:084 ~pd~te; C[~ ~ff me~: and 8e:velop~ a chad; for festiva] p!anne~s R~reat~on, is the staff I~a]~n f~r th~s one~op~op fo~, F~va]s, Fes~vals on the ~uam tr~di~ion¢]y dose B~e 100 b,lo,c~ of Oak, E~m, H~ckow ~d L~us~ DENTON STRATegiC; A,C?'~ON P~N 1 ! DOWNTOWN PLAN ;PROJECTS ~ecomme,~datio~$: The FCA ;pt,.an aisc positions ~rans.it as an iapo~anl: elemem in do~own's success. Sho:rt4errn .~far~sit s.t~.tetes ;~:~,dude c[ea(~a9 a dowalown 1.rans:i~ hub 'w~l:b des;ig~ated *'Bus.wsys' ad~aCent to the ~aare along LocusL E~m,, Hickow, and Oak:. ~mp~emeBtiB~ a '¥are~ess ~uare" d~s~dc~- aa .s[ea Jn which peote could dd:e mass '~ranaJ~ free ef charge- i$ a~o.the¢ method fo~ irma:teasing trans~; ase. Fo~a.~on of ~he Denies Tra;as~l: Authority wi~ provide an important !~nk between De~'~[on's io,~! tra'a;si~: ~dth others i:B the te¢o~ and ~no~'easa t~¢e a~:te.B~ion focused on ttassiL Creation of a reg[oBa~ rai~ s~a~oa;, such; as 'the o~d Dena>on Pa~ager Ra~l :Station could ¢8y aR ~mpod:an~: ro~e ]~ ]~]n9 regio~a~ a~d I;o.~ '[raBs~t se~i~s. Fina¢i~y, the plan re~mmends 'lhat the ~'[y continue to ~ves(bgat~ various o¢ions (such as b~s ratd transit) to el~han.~ to~] transit sen~'ice. Action 1: Designate busways sion9 Locu'sL Elm, H. icko~, and Qak Proposed Timeline: Apdl 20,04. Update: No a~ioa fa;ken AcS:iota 2:: !mp!ement ~ar'etess" ~uare Proposed Timeline: Apd! 2004 Update: No a~io~ ~:aken Ac~io~ 3: Cons:[;r~: regional. ~nte~oda~ s!afion (possibly at o~d Den¢lo[~ Passe,get Ra~I Propel,ed Timet~[~e; 20~ to 2008 Update:: ,A funding reque~ of $2 millior~ to pfe]imi:nad~y design 8ad a~cquire land tot 2 tra..ns:it ~te:~ is pro,~sed i~ ~he 2005-09 Capitsl Im0~oveme~ P~ogcsm. Action 4:: Form De,tea Tcar~siit Autho~y P~,p~sed TimeIi~e: 2006 to 2008; Update: Ra[~ service f~om De,ton '~o the DPW Metrop!ex is scheduled for 2007. The De,ton County Transit: A~t~;odty (DCTA)wss fe~ed o~ September t3, 2~03 ~en t~Eee mun~ic~pai~es od:ed :into [he DCTA servi,c~ aden. Repcese~t]n9 mote than half ct Denton County's pop,~]a:lion~ tt~e .cities of Demos, H:ighlaad ~S!lage, and Lewi.s¥-i~le l~ave made an affim~afive derision to i~ves~ in the regioBai t:ra:nspodatio,~ service ta:m A Y:'¢ oe.n¢~ sales arid use tax went into effe~ on Jan:ua¢~ 1, 2004 ~o fund the DCTA 'i!raasloo~ta~ion sysl:em STRATEGIC .ACTION P~N ! 2 DOWNTOWN P~N PROJECTS T~:e DCTA's Semite Pla[~ is comprised of severa;l ~,~po~e~s t8 he~ ~edu~; tr-a~c conges~iof~, improve air qusl~y, promote ecoBomic deve~opmen[ a~d en;hance the overali qual~y o¢ ~i~e for al~ De~on County res,ide~'~'~. Featured i:r~ tb~s co~iedJo~ of p~afl:Be4 se~s ~s the dervelOgmer~: ~f~d ~;s~rcu;o~on of a Regional Rs# sys~;e:~ '~o co. neck: De,n~o~ County (o '~:he Ds~as ,Afea~ Rs~d Tfsns~t Revenue 9eaerated ¢ror~'l t~le co~le~,i~,e member Cries aC:in9 into DCTA ~al~ provide 87% of' the pre- e~e¢.~.i,o~ fofeca~ Co,B~.ai¢~ed if! '~he ~:n~aBcJ,a~ m:ode~, This reveaue st~-eacm w~!l pe~it ~:e DCT~ to begif~ movi;Bg '~'orward on !~e deYe~o~meal an~d i~¢e,me~ta~ion~ 0¢ ~,l~e '~raBspod:a'~io~ se~ices to ,~:~e member c~ie.s,, i~c~i~d ~ t~e co. muter ra;i~ T}~e succe:ssf~] ele~:ion and iden't~£~ca:tJ,on of t~e DCT,A service a~'ea represents t~e ~rs~: steps i~ '[:he evo~ul:ier'¢ of a ~ur~tywide tra as¢od:a~:i;on~ system,, Fu~,;ure ~a di:~ pa;tior'~ by ~he r m;u ~i¢ipali'[ es wi~hir~ De.ton County who c~'~,oose to ~o~ DCTA ~n do ~ by ap;proving a sales t.sx ~ncd capital recovery D©WNT¢)WN DEf*4TON SYRATEG~C AoT"lOt~ PLAN 15 P~NN~NG &ZONtNG DOWNTOWN P~N PROJECTS :,_ !mplementa[ion of the dowr~t~n~ plan ~41i require a review of p~a~ninrg and zoning r~:u~ations, paSSer,artY ~; t~e dO~tow~ ~cere." This review should add~ess s~dewa~k f:eg~:~at o~s, su;ch as ~f~ :sen'Da,g, a~d o~ineaoes or gu~de~nes governing 8fcMte~ural gfeje~ons, such 8s 8~ings a~d ~aveseng ~n public ~n,ffas~:n.m~ure and ame;n~ties, or~udng anchor projects, an~d s~:r:eem;I;~n:iag the development process where possib,le, ~n; addMon., the p~aa ma~es specific; recommendations that w~] (Coafe~ce & Ads C:en~te0. The ran a~so suggests that the ci!:y ta~e plana~n::g one step fudber by give~ area= The co<st of these p]a~s ~s [ypi;,~]iy shared 'w~eb t~e pdvate sec,.or. :Pia~s are ~hen used to st:reami~ne approve p~ocess:, which; ~acrease8"ce~amty,' ., for' deve~ope~ and: can beip bring sta:btl~ty to ~eig bbo~;oods. Review ~gu~!a~ion:s relating to sidewalks, 8rchitedura! pfoje~ions, etc. ~Ath emphasis on the .down towri core. Action 't: Research o,[he,~' c~i:.ies Revised Timeline: Ja~ueW 2005 Update: Research initial:ed, but not comp!feted. Ac[ie~ 2: Bvs!uate ex:isling politic,s; o¢ guide. [[~es i~ the Deveio~ent Code a~d Cdteda ~evi:eed Timetin~e: January 2005 gpdate:: P!8~r,,ir~g wi~ begi~ ev'8!u.etioa Scrota;bet A¢io~ 3: :F'om~uiate desigr~ :guide!tries for ar;chitec~ura! prdectJons to include before and after sketrhes, specifics .ly tbr t:he ©ow;~.o~n Co,re, Require ~mp~ianee wit;h these for .ail infill p~oie~s in Down!town. Revised ~meline:: JanuaW 2005 'to June 2005 Update: No ac(ion 'taken A~io~ 4: DevelOp Side~a!k cafe. O~ir'mnce S~gg,est. ed Beginning Date: Apd! 20,04 gpeate: Draft: completed. Recomme~datig, m S~eami[ne devel~opme~t ~egu]at[ons for appropriate p~ojeots DOWNTOWN DENTON 8TRATEGaC ACTION PLaN 14 DOWNTOWN PLAN PROJECTS, Amend D.entor~ Devetop¢~qer~t C~e depe,~ding or~ results of ActJoa item 2 i~ p,r'ev~ous recommenda~i:or~. Revised ~me]¢i~e,; Ja¢~uary 2005 to June 280.5 IJpdat:e: No adion ta~e~ yet. Revi:ew of D, er~to~ C~e is e×peCed to be comp!eted by December 2004. Deve!op 8 li~ of infras~ru¢~u~'e ne~s i~ dow~tow~ e~d prioritize with U¢~t~es (W'a~ter/wss~:ew~ter.. drab~ege, e~e~dc) 8nd Engi~eer~a9 to, ~mpr~emen~ schedu~e~eeds for 2004 Upda~:e: No acl, io~ ~aken:, ~OWhI?C?CCN ~ENTON ,STRATE(~!O AOT!:O N P~N 15 DOWNTOWN P'~N PROJECTS 8dnging peoCe and businesses, into downtown is: the u~t]mate goai of t~m, dowr,~tewn ma:stet $everai strategies ate presented ~n the p~a~ for ~ccompEsh~ng this goal O~e o[ the s~ra~ghffo~a~ is sc~ed~J~ng ~es~va~$ a~d evefils designed to attm~ bo~ ~o;~i r~'side~:~s ~d v~si[~o~, w~lh Cans f:o cio,se des~ig~a~ed "'fesfiua~ ~ree~s' for major events, Ho~dJ~g a Forager's Marke~ around the square wou~d 8~so ~.ncrease the ~umber of vJsJtO~ ~O the dowD~ow~. [oBg-,rt,er,m slra'teg.ies ~o,! the air, mask tragic no,se, a~d procviae a, gathering s~t ~ and the co~sttumJon¢ efa roundabout at the i~te~e~oa of Eagle, Bell' and Daiias gdve w:h~,c~ wou~d f~nc[ion as t;he southea~ ~gateway' Other ideas p~.l'~ fo~:h by the downtown task fo, re i~ctude Ccea~ing a downtown bgsi~e.ss i~cuba'[or, developing mixed-use anchor groj. e.m,, and exp!oCag unive~it¥~based a;lttraotiens, such proposed re!ocatio~¢ of the UNT Fashion Col~e¢~io~ and the ~; ;Fi~ Ladies' gowns Perhaps the mos!: ambitious element of t:he plan is the development: of an a~s a~d conference cent. er with s :hol~eL While in~:ia~ mseamh suggests th~s as 8 possibility f0~ ~he area, the plan re~mmends tha~ sedous consideration of the Proposal should ;begir~ by ~m~ss.ie,~i~g 8 feasibility 8aa!ys~s funded .by ~;he c~ty~ geve~o,~e~ o~ the cam;er one ~lated fail,ties couid ~ funded through a number of f~nd~ng me:cha~is~s. Action 1: Develop sCh;~,ule of Ca,.nned festivals and events i~ dO.wr~Ow~ 8fen. Proposed TJmeJine: Ape)[o O~o~r'2004 Update: A li~ of downtown even~ was; provided to ~he commi'Eee at:the Oc~ 29,200:3 meeting (Attachment #) Action 2: lave~:igate potenlia! new even~.~ to f]]~ in schedule if needed. Proposed Ti;meline: Apdt to O,~:o~er 2:004 gpdate: A new wine festival (Den:ton's ~ne on the Square Festival)was added ]n May 2004~ Otganize~ may change. ~.he date ne~ year Io late fall. Arc. thi:s time ~.here is a substantial list of ac~Ml~es takb~g Coca ~ downtowr~ (s,~. ,.~:';~':,.: ;-,,.~: ¢; The Ma~ Stree~ Promotions Commi~ee w~lt continue ri0 re-evaluale events and thek' irnpa~ on dow~tewn. DENTON ~T'B;A'?~G~C,~ , ACTION PLAN DOWNTOWN P~N PROJECT'S Action 3: S¢ up fa~er's mar~;¢ along ~uare Proposed Time!if!e: October' 2004 Oc:tober 20,05 Update:: The, '¢a~e~ moYed from 'I:t~e pa~in9 I:ot ~o the Bay'less- Selby House g I:o~ in; 2003, and it: was veW suo~ss,fu~ r'e~ded i~creased l:ra:~c due ~o merket]n,.g of Mai~ $lreet,, Ci~:y Counc~t cont~ncgen;cy funds provided: marNet~g, signage 8nd funding, Acl:ion 4: ~:p~om feasib;ility of i:asl:al:lin9 an ~active ¢oun[aj~~ downtown Propose~ Time;li~e: Apdi '[o October 2004 Actio~ 5: ~¢ere fea:s;ib~li~¥ of roundabout constructio[~ Update:: Prel;im~na~ con;cee drawings ;have b,ee~ developed, however ~o a¢c~ion ha:s bee~ r~,mmenda~on,,) Action 6: Exptom feasibili'[y of hCe! ,~nd ~nfem, nce cen'[:er consl:ruOion Proposed ~melin~e: Apd;[ to OCtober' 2004 Update; Funding ~!! be ;needed to i~i:re co~su;ilant: for Cedsibility study, DOWN~,TOVVN DENTON STR:ATE:GtC ACTION PLAN 1 7 BUSINESS DEVELOPMENT PR:OJECTS ~US!NE~S ~EVELOP~ENT Action 1: Retain and expand e.xi~in9 bu~sinesse.s; This may include the r.e]o~tion of rims from other pads of 'Ihe c~y to, downtown Proposed ~mei:[n,,e: April:2004 U;pda;!~: Dow~tow~'l is quickly becoming the banking center of' De. ntor]. F'irst Sta'te Ba;n;k and Nod:hstar 88nk ha'va rece~t:ly bui~ Bow fad]]ties ~ the: dow¢~towB area The Main Street: program ~n.d economic development depadme~( has a business reten¢tio~ pfogfam for the downtown b(~sif~esses, Actio~ Z: Attra~ ~lew businesses. T;arge~s wou'.~d be established based on ava;i;la:ble oemmerda! 8nd retai~ space. Proposed; ?'imagine: Ap, d~ to O¢lober 2004 Update: For the past fe~ yea~, occ~Jpa~¢y on the ~uare has been al; 97-99%. The Main. St:reei~ Program has not had to a~ive~y re~i~ businesses 8s space is seldom available rot 8ny ~e~g'th of t~me~ As th:e Dow~:owt~ Task Force ~mdemen:ls st~at~ies '~o expand; 'lhe perceived dew~ow~ a[e~ f~om bei:n9 exclusively the ~uare, states. ~offthe ~uare' s~es will ~ceme re'ere desirable.. Residents have expressed a desire fe~ a sma'l'l to medium g[oc~f~ sto~e. A i~s[ of target b~si~e~ses would assist in any rec~Ll~tme~ a~v~ty. I~. ~as ~e~ suggesled thai a s~'e¥ of are~ residents an~d bus~ne~es would provide ~nput o~ ~eeded; se~ices for the area, Action 3:: Ad:ivel¥ supgodmarketing" of e.xi:~ing businesses Proposed T)me~i~e: Apdl to October 200.4 Update: The Main; Street program curre~tiy ptJb~iShes a Vis~[o:r's Guide ~o Dow~town, which ~is~s re~aurants and re~ail se~ces. 100,000 are pdnted each they are d~db~ed by the Chamber of Commerce, the Co~ve~l:Jo,~ and Wsiteds Bureau, Main S~reet;, area merchants, and ~re available ;8~ the slate: ~tem at e~t~ po~n;~s (De~iso~, Wichita ~'a;!ls,. Texa~a~a, e!c.). Mai:a St~ coo~:i:nates ~op, 8d programs a~d produces f:est~va~$ a~nd events, which bt~n9 visito)~ ~n;d v~s~bil;~ty to d~'r)town. The and Market~a8 Task Force may identify additional; DOW~JT~,¥N DEN'TON STRATEGIC ACT¢I©N P~N 18 wi:th Main St;rear program, BUS~NESS DEVELOPMENT PROJECTS P¢opose~ ~me;line: Apdi 2004 been inc!L~ded in ~:he Down~o~'l Task For~ commie:ecs. Action 6: Conduct pro~e~yinveniow. Proposed Timeli:rm:: Apd! to O~o~r 2004 ~Jpda'~: Economic deve~oprnen~ staf~ has be~u~ compiling9 da~ o~ pmpe~y owne, rs~p ~nd pro~r[y Action 7: ~pond chamber ir~velveme~t in; re, ail business deYe~opment, Proposed '~meline: Apd! ~,o Oclober 20,04, Update: The Economic Development Pa~aership Board (ED, PB)ha~s reqBes'(ed t~m a fo~ai retail [ecruitmel~t program be deveJoped, The. Bu×~on Company (retaii ¢onsul~;an,'ts) ~preseatatives vi.¢ted wi~;h '[he EBPB at their May 2004 meeting~ Buxton ia deveI0,pjng a retai~ recrui[ment mar,~ua~ and wi!l provide a copy to ©e,nton. Eoo~qom~c development staff'¢~ll the~ deveJop a focal program for Benton ;and present it to the EBPB. Downtown wii;! ~ i~¢ludted i,~ ~h,e p~an as a key area for re~ai]; development,, 8:: Expand srr~al~ busi~:ess assistae~ 'i:o professional so.ice Update; Pfofe~io~a~ se~ fi~:s are ~duded ~n (he e,c-onom~,c deve~opme~'~ b~;s;i~e:ss rete~f~o~ program and are als8 e~ioib~e for m~cro bunsen:ess Ioe~:s though the Ac~:ion 9:: ~n,u-e,ose ocelot.fat;ion of tou~: activ;~y in ~:e do~tow~ iec'Jud:i~g mu~ums Pr'opo~ed 'Timeline: A,p~! to OCtober 2004, Update; The Ci~:y of Denton has requested: a $~ 59,,008 federai 9ra~t from Museum; 8~d Lib~a~ Services '[o fund a feas~!ity study for the b,ai~d~9 (~¢8 museum oomCex ~n, Bowntewn Debt,on, This gra~t would provide the funding to, h~re 8 gro~essio~8~ ~,nsul':~a~t to study the feasibility and sus~:ainob~ity 0[8 museum comCex ~bat w[~i comCeme~t an steady vibrant; a~d h~stod~ BUSINESS DEVELOPMENT PROJECTS Prepesed Timeline: Apd~ to, October 2004 Update:: The M¢i~ S~:¢eet Program has a!ways worked with mercha~3ts on ideas for ~ncreasi~g retai~ oppodur~;~es dudng festiva]s. The CVB, Go~de~ Tdsf~¢e Mal~, the De~3~:or~ County museums arid Main Stree{ purch, assd a co-op Christmas ad ~ the Sund;ay QMshom8~,. Sbeppe~. ~.~ived a free. g~ at Gelde~ T;danCe Ma;!~ Response was good a~d pa~:~c~p, sn~s plan oB purchasing a co=op ~d ~h~s coming yesf: A Spd~90pe~ Ho~.~se wss C0,Or~ated i~ Apdl: 2004. Nume~us co-op sd oppodun~t~es for merchants are coordi~ated th~o~¢~: l:he MS~n S~¢eet office,. 8s we!:i 8s seasonal w~dow disCay D'OWNTOWN IDEtt~TON ST;R;A'TEGiO ACTION P~N; 20