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Home My WebLink AboutDecember 6, 2004 Agenda AGENDA CITY OF DENTON CITY COUNCIL December 6, 2004 After determining that a quorum is presem, the City Council of the City of Demon, Texas will convene in a Special Called Meeting on Monday, December 6, 2004 at 11:30 a.m. in the Council Work Session Room, 215 E. McKinney, Denton, Texas at which the following item will be considered: Receive a briefing and hold a discussion on the informational brochure being put together by the City of Denton for the 2005-2009 Capital Improvement Program Bond Election. NOTE: The City Council reserves the right to adjourn imo a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, including without limitation, Sections 551.071-551.086 of the Texas Open Meetings Act. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Demon, Texas, on the day of ,2004 at o'clock (a.m.) (p.m.) CITY SECRETARY NOTE: THE CITY OF DENTON COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800- RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. AGENDA INFORMATION SHEE'I7 .AGENDA DATE: December 6, 2004 DEPARTSIENT:: City ManageFs Office CM/D£ M/ACM: Mict~ael A. Conduf'fl City Mmmger SUBJECT:: Receive a report, t~o!d a disct!ssior~,, al~d give staffdirecti(m regardh~g the 2005 CIP Bond Electio~ Program educational campaig:a a:[~d draft brochures.~ BACKGROUND: Shortly after the City Cotmcil la~eeting on 11-02-04. O~fice sm~'f members met to dral~t a~ edtmatio,ml campa~gu p~m:~ (Attachme~t A) fbr the 2005 CIP Bo~d Electio:n~ Drafks of t[~e Question and Answer (Attachment B) and the VoteFs Guide educafiorml bro. ch~rcs (Atlachmer~t C)we:re also developed at riss t/me. In ~he k~s~ ~w dra2s of bo~h brochures lmve bee~ circulated ~o key city sta?[' a~d the C~tize:n CIP Advisory Committee. ['lm drafts sent wit}~ this agenda packet relqect tl~e clmnges reqt~estcd by these groups. The educational plan is se't up :in a cafeteria or mem~ lb:tm since no set dollar amotmt has beer~ established as a target budge~ :fi:)r tl~e campaign. TJ~e delivery of the Qaestio~ a,~d A~swe~ brochure !~as bee:~ established as tl~e m.ai~ activity, with snbseque~t activities bei~g listed as addit:iorm.] options as more money is identi~Sed. PRIOR ACTION/iREVIEW ..... ~9_!1..?~.:~ (_~ ~ During the 2000 C[P Bond Election Pr%q-am, the Er~glish version o,f tl~e Questio~ m~d Answer brocl'~ure was delivered to households t~si~:~g t!:~e December/Jai~uary mil ity bill~ Seloct Spm~isi:~ neighborhoods were targeted for delivery of both t[~e Spa~isl~ versio~ of the Question and At~qswer brocl~m:'e a~d the Voter's Guide brochure usi~:~g variot~s cycles in t~:~e utiIity bill also. Ail brochures were made a. vaiiabtc at various public buildi~gs. I'wo co~or ads were ru~ i~/ the De~lo~:~ Record-Chronicle. A r~ews release was se~t to local media a~d ed[~cafior~aI i~'~[bm'~atior~ was posted o~ Ci:mm'~el 26 DTV arid ti~e city's Web site. Estimated pro.~ect cost was $20,000. FISCAI. INFORMATION: b,eer~ ide~titSed. Ai: this time, no ~imd:ing !bt the CIP e<:h~catio!ml ca!~lpaigl:l, l'~as Respeciftllly su'bmitl:ed: Director of Managemct~t & PtibIic ATTACHMENT iA From: N~>cos:t E~gBsh ( :ampaign Sched~,~le: * Li'pd~,ie Ci~5,' ,,fDen[os Web s;i~e w~d~ new * DIV Ch',mnc~ 26 slides o~ clect~on Chronicle) rcm"c:atk',~ cen~crs, am:l libraries (Srs:t~de S:ss~m:~;~ (Robsma Ranch) The ~ideo ',,,ill also be u, uilab]e bolt1 pl!bJic l iNarics and fro' use dut:hag speake:rs' bureau presenta~.ions. * Nev, s release and f'uciHtatio~s oF:media coverage ....... pos~ed oil Web s~[e No-Cost SpaT~is}~ Campaig~ Sched~le: All broclmre in£ormation pNced on Spanish section of'City of Denton Web site DTV Channel 26 slides on election infixmation Voter's Guide and Ques~km mad Answer brochures in cuslomer service loc. adons, recreation cemers, libraries, and Hispanic Chamber of Commerce News release in Spanish - pos:ted on Spanish seclio~ of Web site Eagtisll Q & A Brochure Option One: Total ,cost = S8,436 Details: 23,000 full-color brochm:es mailed to single family and dt.,plex homes inch~ding locally managed bt~sinesses (prhating price h~c~t~des 2,000 extra brocht~res to be handed out during presentations and set out at pt~blic locations}. English Q & A Broc[~ure Optio~:~ Two: Total cost := S6,436 iDetails: 23,0(5t0 two-color brochures mailed to single I5n:ni[y and duplex homes h~cluding local]y managed businesses (printing price includes 2,000 extra brod~ures to be ha~ded o~t d~'i~g presentationes and set ot~t a~ Ix~blic locations), English Q & A Brochttre Option Three: Total cost = $6,050 Demi!s: 45,000 t'ul I=co[or brochures mai!ed in December/Janum! t~1ility hilts, which will reach everyone in town (prin~ing price irlctt~des 2,000 ,extra brochures to be ha:n ded o u t d tlri ng pres<~nt a{ion s and set o u'l a t pt~ b Iic locations)~ English Q & A Brochure Option Four: ~I'otal cost $3,150, D eta i ! s: 45 :,000 two~ col o r broch ~ res mai ] ed in Dec ember/J an u ary uti l ity bill s~ whi c:l~ will reach everyone in tow~ (printing price i~:~cktdes 2,000 e:x'h'a brodmres to be har~ded out {'it/~ri~g presenta:tions and set ou~ at public ~oc.atio~:~s) Additional Advertisi~g ,Options Newspaper ads Dento.~: Record.-Chroniclc (1 Wed adl- R:dl color $1,073; black S853 Dallas Morning News (1 Wed ad) fhl[ color $1,733; black $1360 Spanish ad in Redan ( I } ~ $650 Denton Bush~ess ai~d Commtmity News (1) -~'uH color $535; black 5325 Print pieces English 15dl-color Voter's Guide (2,000) - $555 Spanish fu/Ncolor Question s~d Al]siweF printi]~g,/tra~'~s. (2,000) Spa~fish rid~color Voter's Guide prilndng/trans. (2,0,00),~ $805 English two-color Voter's Guide (2,000} - $230 Spanish two=color Voter's Gui&: printing/~rans. (2,000t ~ iSpa:nistq two=color Ques~io~ and A:~:~swer p~/nthw"trat~s~ (2,000) .~ $480 Misc, ha~dom;s tbr presentado:ns (2,000)~ $500 ~HV~NV~S ~ Og9Z XJ. 'uo,~ueQ 7~ /feuu!NolAI '_q g~ ~ uoluao ;o