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HomeMy WebLinkAboutJuly 18, 2005 Agenda AGENDA CITY OF DENTON CITY COUNCIL July 18, 2005 After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Special Called Meeting on Monday, July 18,2005 at 11:30 a.m. in the Council Work Session Room, 215 E. McKinney, Denton, Texas at which the following items will be considered: 1. Hold a discussion and give staff direction regarding nominations to the city's boards and commISSIOns. 2. Hold a discussion and determine membership to Council Committees. 3. Hold a discussion and give staff direction regarding the annual Council planning retreat. 4. Closed Meeting: A. Deliberations regarding personnel matters - Under TEXAS GOVERNMENT CODE Section 551.074 1. Deliberate and discuss the appointment and the duties of public officers to the Construction Advisory & Appeals Board, Historic Landmark Commission, Planning & Zoning Commission, Traffic Safety Commission, Zoning Board of Adjustment, and any other board or commission of the City of Denton, Texas exercising discretionary powers as opposed to purely advisory powers. Individuals to be considered include: A. Construction Advisory & Appeals Board (Don Richards, Jim Strange, John Ryan) B. Historic Landmark Commission (Ann Hatch, David Wright, Thomas Wood, Steve Ambuehl, Diana Hatch, Donna Morris) C. Planning & Zoning Commission (Virgil Strange, Emma Guzman Ramon) D. Traffic Safety Commission (Linda Brown, Harry Phillips, Murray Ricks) E. Zoning Board of Adjustment (Mike Boswell, Judy Willis, Bobby Jones) ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH THE PROVISIONS OF ~551.086 OF THE TEXAS GOVERNMENT CODE (THE "PUBLIC POWER EXCEPTION"). THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOVT CODE, ~~551.001, ET SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION ~~551.071-551.086 OF THE TEXAS OPEN MEETINGS ACT. City of Denton City Council Agenda July 18, 2005 Page 2 CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of ,2005 at o'clock (a.m.) (p.m.) CITY SECRETARY NOTE: THE CITY OF DENTON COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800- RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. AGENDA INFORMATION SHEET AGENDA DATE: July 18, 2005 DEPARTMENT: City Manager's Office CM: Mike Conduff, City Manager SUBJECT Hold a discussion and give staff direction regarding nominations to the city's boards and commISSIOns. BACKGROUND Attached for consideration is the list of board and commission vacancies. Council will make nominations today and vote on those nominations at the July 26th Council meeting. As noted on the agenda, Council may adjourn into Closed Session to discuss only the following boards or commissions: Construction Advisory and Appeals Board, Historic Landmark Commission, Planning and Zoning Commission, Traffic Safety Commission and the Zoning Board of Adjustment. If you require any further information, please let me know. Respectfully submitted: Jennifer Walters City Secretary BOARD AND COMMISSION NOMINATIONS Board Council Nomination Member Airport Advisory Board Heggins Rick Woolfolk ** Kamp , c John Kristoferson Animal Shelter Advisory Committee Thomson Dr. Granville Wright McNeill Nancy Grantz Brock Community Development Advisory Cmte. Heggins Cassandra Berry * * Kamp McNeill Walter Eagleton 'c 1 Larry Collister Construction Advisory and Appeals Board Heggins John Ryan ** Thomson Don Richards Montgomery Mulroy Jim Strange Brock Historic Landmark Commission Heggins Donna Morris Thomson Ann Hatch McNeill Thomas Wood Montgomery David Wright Mulroy Diana Hatch O-All Steve Ambuehl (Th 1) Human Services Advisory Cmte. Heggins Mae Nell Benford ** Thomson Kami Fletcher Montgomery Lilia Bynum Mulroy Jodi Vicars-Nance Brock O-All Steve Pogue (McNeill) O-All John Paul Eddy /n. . , Library Board Heggins Turner Kobler ** Kamp Montgomery Teresa Starrett Mulroy Sherri McDade Parks, Recreation & Beautification Board Heggins Reginald Heard ** Montgomery Ross Richardson Mulroy Teresa Andress Brock Planning and Zoning Commission Heggins Emma Guzman Ramon * * Kamp McNeill Virgil Strange Brock Public Utilities Board ' c Charldean Newell ** Not yet confirmed with nominee BOARD AND COMMISSION NOMINATIONS Board Council Nomination Member Traffic Safety Commission Thomson Linda Brown McNeill Murray Ricks Montgomery Harry Phillips Brock O-All Zoning Board of Adjustment Heggins Thomson Mike Boswell McNeill Judy Willis Mulroy Bobby Jones Brock O-All O-All O-All S:IBoards & CommlNomination sheet.doc AGENDA INFORMATION SHEET AGENDA DATE: July 18, 2005 DEPARTMENT: City Manager's Office CM: Mike Conduff, City Manager SUBJECT Hold a discussion and determine membership to Council Committees. BACKGROUND Members of the City Council serve on designated standing committees to afford policy guidance and direction to the staff. The committee assignments are reviewed annually by the City Council to allow the opportunity to make adjustments if necessary. The attached information provides a brief history of each Council committee plus includes a listing of current assignments. Respectfully submitted: Jennifer Walters City Secretary CITY COUNCIL COMMITTEES AGENDA COMMITTEE The Agenda Committee was established by Ordinance 96-085 and was originally composed of the Mayor, one other member of the City Council selected by the Council, and the City Manager. This ordinance was amended by Ordinance 2001-204 to increase the number of Council Members on the Committee to two to be selected by the Council. Ordinance 2004-182 changed the council representation to the Mayor and Mayor Pro Tem. The Agenda Committee reviews and approves each agenda. AUDIT COMMITTEE The Audit Committee was started in 1992 but does not have any formal enactment document. Audit standards recommend independent representation on the committee. Current members include the Mayor (a permanent position), two council members, the Internal Auditor, the City Manager, the Assistant City Manager for Fiscal & Municipal Operations and the Assistant City Manager for Utilities. Council membership on the committee may be as many or as few as desired. COMMUNITY JUSTICE COUNCIL The Community Justice Council was established according to Article 42.131 of the Texas Code of Criminal Procedure. That Article indicates that a Justice Council has to be established as a prerequisite to establishing a community corrections facility. The Community Justice Council provides continuing policy guidance and direction for the development of criminal justice plans and community correction facilities and programs. Among the members of the Justice Council is a council member of the most populous municipality in the County that the facility will serve. CONVENTION AND VISITOR BUREAU The Denton Convention & Visitor Bureau was initiated in 1976 by the Denton Chamber of Commerce to promote events and attractions, provide hospitality education, and ensure a positive experience to Denton visitors. It operates via an agreement between the City of Denton and the Denton Chamber of Commerce. The Bureau consists of an Advisory Board that makes recommendations to the Chamber of Commerce Board of Directors. This Board includes Chamber members, community volunteers, and a city council representative. COUNCIL APPOINTEE PERFORMANCE REVIEW COMMITTEE Resolution R2004-020 established the Council Appointee Performance Review Committee as a standing committee. The Committee is composed of three council members with the Director of Human Resources as an ex-officio member. The duties of the Committee include the ongoing performance review of council appointees and appointee's job descriptions in order to make recommendations to the Council to assist Council in evaluating the job performance of the council appointees. COUNCIL MOBILITY COMMITTEE There is no official document enacting the Council Mobility Committee. The Committee was started in 2001 at the request of the Mayor. No specific number of members has been set for this committee. DALLAS REGIONAL MOBILITY COALITION In 1997, the City of Denton entered into an interlocal agreement with the Dallas Regional Mobility Coalition for the purpose of examining all issues related to and recommending transportation improvements and other related actions for the portion of the Dallas Metropolitan Area served by District 18 of the Texas Department of Transportation. The Executive Committee administers and governs the affairs of the Coalition. It consists of seven members, one each from the cities of Carrollton, Garland, Grand Prairie, Irving, Mesquite, Piano and Richardson being either the Mayor or another elected official designated by the City Council; four members, designated by the Mayor of Dallas, being either two or three elected officials from the City of Dallas and one or two community leaders who are non-elected officials; four members, one each from Collin, Dallas, Denton, and Ellis County, being either the County Judge or another elected official designated by the County Judge; elected officials from those cities not represented in either of the first two categories; one community leader (non-elected official) appointed by the Dallas County Judge; four ex-officio members being the Texas Department of Transportation District 18 District Engineer, the Executive Director of the Texas Turnpike Authority, the Executive Director of the Dallas Area Rapid Transit Authority, the Staff Director of the Regional Transportation Council; and one business leader (non-elected official) appointed annually by the Legislative Coalition of the Dallas Area Chambers of Commerce. Based on Denton's population, one Executive Committee seat is available to be filled by the Mayor or another elected official. Currently, the Mayor has asked a council member to serve as the City's designee to the Coalition. ENVIRONMENTAL COMMITTEE There is no official document enacting the Environmental Committee. The Committee was started in 1998 at the request of two Council members who were interested in tracking water and air quality issues as well as environmentally sensitive areas. No specific number of members has been set for this committee. COUNCIL ETHICS COMMITTEE Established by Ordinance No. 2004-255, the Council Ethics Committee consists of three city council members with a citizen member with expertise in government ethics as an ex-officio member. The City Attorney or his designee serves as legal advisor to the Committee and the City Secretary or her designee serves as the recording secretary to the Committee. The committee advises the City Council on the Ethics Policy and gathers information from citizens regarding any aspect of the Ethics Policy. HOTEL OCCUPANCY TAX COMMITTEE Started in 1995, the Hotel Occupancy Tax Committee does not have any formal enabling document. The Committee was started at the request of the then current Council to monitor the allocation and use of the hotel occupancy tax and make recommendations to the full Council to ensure that the tax was being used to promote tourism and the hotel and convention industry. The original membership resulted from council members who were interested in the issue at that time. There is no set number of Council members who can serve on this committee. S:IAgenda ItemslCity Council Committees.doc INVESTMENT POLICY COMMITTEE The Investment Policy Committee was enacted by Policy #408.04. The Policy indicates that the members will consist of the City Manager, Executive Director of Finance (now the Assistant City Manager for Fiscal & Municipal Operations), the Director of Fiscal Operations, Mayor and one member of the City Council. LAKE RAY ROBERTS PLANNING AND ZONING Enacted by S.B. 209, the Lake Ray Roberts Planning and Zoning consists of 3 residents of affected precincts who own land in the County appointed by the County Judge, one resident of each commissioners precinct that is affected appointed by the County Commissioner for that precinct, and the Mayor or his designee that includes any part of the lake area in the county. REGIONAL TRANSPORTATION COUNCIL Since 1974, the North Central Texas Council of Governments has served as the Metropolitan Planning Organization (MPO) for the Dallas-Fort Worth Metropolitan Area. The Regional Transportation Council (RTC) is the policy body for the MPO. The RTC consists of 37 members, predominantly locally elected officials, overseeing the regional transportation planning process and project selection. The City of Denton has one representative on the RTC. S:IAgenda ItemslCity Council Committees.doc CITY COUNCIL COMMITTEES 2004-05 AUDIT COMMITTEE Mayor Brock Council Member Kamp Council Member Mulroy CONVENTION & VISITORS BUREAU Council Member Kamp Council Member Montgomery COUNCIL MOBILITY COMMITTEE Mayor Brock Council Member Kamp Mayor Pro Tern McNeill Council Member Montgomery ENVIRONMENTAL COMMITTEE Council Member Kamp Mayor Pro Tern McNeill Council Member Thomson Council Member Mulroy INVESTMENT POLICY COMMITTEE Mayor Brock Council Member Thomson HOTEL OCCUPANCY TAX COMMITTEE Mayor Brock Council Member Kamp Council Member Montgomery Council Member Redmon REGIQN~L TWANSPORTA{fIQN COUNCIL TREE COMMITTEE (Ad Hoc) Council Member Redmon Mayor Pro Tern McNeill Council Member Montgomery Revised 9/24/04 S:\Boards & Comm\Council Committees Chart. doc AGENDA INFORMATION SHEET AGENDA DATE: July 18, 2005 DEPARTMENT: City Manager's Office CM/DCM/ACM: Michael A. Conduff, City Manager SUBJECT: Hold a discussion and give staff direction regarding the annual Council planning retreat. BACKGROUND: In the past, City Council's have held a one to two day annual retreat in order to set goals and priorities for the upcoming year. The retreats have been held both at City Hall or off site allowing the Council to participate without the interruption of day-to-day business. All retreats have been open to the public. At times, the City Council has employed an outside facilitator to assist with the retreat and allow the City Manager and staff to participate in the planning session. Respectfully submitted: ~.a Betty Williams Director of Management & Public