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HomeMy WebLinkAboutJune 5, 2006 Agenda AGENDA CITY OF DENTON CITY COUNCIL June 5, 2006 After determining that a quorum is present, the City Council of the City of Denton, Texas will convene in a Special Called Work Session on Monday, June 5, 2006 at 11:30 a.m. in the Council Work Session Room, 215 E. McKinney, Denton, Texas at which the following items will be considered: NOTE: A Work Session is used to explore matters of interest to one or more City Council Members or the City Manager for the purpose of giving staff direction into whether or not such matters should be placed on a future regular or special meeting of the Council for citizen input, City Council deliberation and formal City action. At a Work Session, the City Council generally receives informal and preliminary reports and information from City staff, officials, members of City committees, and the individual or organization proposing council action, if invited by City Councilor City Manager to participate in the session. Participation by individuals and members of organizations invited to speak ceases when the Mayor announces the session is being closed to public input. Although Work Sessions are public meetings, and citizens have a legal right to attend, they are not public hearings, so citizens are not allowed to participate in the session unless invited to do so by the Mayor. Any citizen may supply to the City Council, prior to the beginning of the session, a written report regarding the citizen's opinion on the matter being explored. Should the Council direct the matter be placed on a regular meeting agenda, the staff will generally prepare a final report defining the proposed action, which will be made available to all citizens prior to the regular meeting at which citizen input is sought. The purpose of this procedure is to allow citizens attending the regular meeting the opportunity to hear the views of their fellow citizens without having to attend two meetings. 1. Receive a report, hold a discussion, and give staff direction regarding the draft business master plan for the proposed Public Safety Training Facility. 2. Receive a report and discuss the City of Denton's emergency management program and planning process. NOTE: The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the Texas Government Code, as amended, including without limitation, Sections 551.071-551.086 of the Texas Open Meetings Act. CER TIFICA TE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of , 2006 at o'clock (a.m.) (p.m.) CITY SECRETARY NOTE: THE CITY OF DENTON COUNCIL WORK SESSION ROOM IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING l-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. AGENDA INFORMATION SHEET AGENDA DATE: June 5, 2006 DEPARTMENT: Fire Department ACM: Jon Fortune tf SUBJECT Receive a report, hold a discussion, and give staff direction regarding the draft business master plan for the proposed Public Safety Training Facility. BACKGROUND Previously, the City Council approved a professional services contract with James Kirkpatrick Architecture Studio to develop and prepare a City of Denton Public Safety Training Facility Master Plan. Mr. Kirkpatrick assembled a team of consultants including Tommy Abercrombie. The City Council directed staff to prepare a business plan as the first step in completing the overall master plan for a joint public safety training center. This work session gives staff the opportunity to discuss the draft Public Safety Training Facility "Joint Business Plan" as prepared by consultant Abercrombie as part of the overall Master Plan before proceeding with the next step which would be a final version of the business plan and a draft of the overall master plan. Several meetings between the City's public safety departments' staffs and the consultants along with Dr. Lee Ann Nutt from North Central Texas College (NCTC) and her staff have resulted in the "draft" of a Joint Business Plan. Both the Police Department and Fire Department have assembled teams to review specific areas of concern and as discussed in previous meetings, North Central Texas College (NCTC) continues to be a strong partner in the future use of this training facility. Mr. Abercrombie, Dr. Nutt, Police Chief Charles Wiley and I will present the business plan to the City Council and answer questions in order to receive input and direction before preparing the final version of the business plan and incorporating it into the master plan. If you have any questions, please contact Chief Wiley or Chief Chadwick. Prepared by: . _ . iii- f~ .,. n_". "_ ,"";..-;: . - ~_.- -!J._"~......~\~ - -:.-..-<. Ross Chadwick Fire Department Attachment: Draft Public Safety Training Facility Joint Business Plan (Provided under separate cover) AGENDA INFORMATION SHEET AGENDA DATE: June 5, 2006 DEPARTMENT: Fire Department ACM: Jon Fortune tf SUBJECT Receive a report and discuss the City of Denton's emergency management program and planning process. BACKGROUND The City of Denton has an outstanding Emergency Management Program. It meets all the mandates of the Federal government and the State Government. State law specifically mandates that the City prepare, adopt and keep current an emergency management plan for its area. The City of Denton is one of the few cities in Texas to receive an "Advanced" planning status from the State's Division of Emergency Management. Chapter 418 of the Texas Government Code (The Texas Disaster Act) requires the City Council to adopt an emergency management plan for its area that provides for disaster mitigation preparedness, response, and recovery. The City's plan complies with the provisions of Chapter 418. The Federal Department of Homeland Security, the Texas Disaster Act of 197 5 (Chapter 418 of the Texas Government Code) and the Homeland Security Act of2003 (Chapter 421 of the Texas Government Code) mandate certain requirements for local government in Texas as it pertains to emergency management. The City of Denton operates under the City's Emergency and Disaster Planning and Response Ordinance in Chapter 9 of the City Code (Ordinance No. 2004-101, S 2, adopted April 6, 2004, repealed Chapter 9, arts. I, II, SS 9-1--9-11, 9-36--9-42, in its entirety and enacted new provisions) which does the following: 1. Creates an Office of Emergency and Disaster Management separate from the County headed by the Mayor as the Director of Disaster and Emergency Service. 2. Creates the Office of the Emergency Management Coordinator who is responsible for many disaster and homeland security grants and the securing of confidential information such as information relating to critical infrastructure and assigns the Fire Chief to the function. Page 1 of6 3. Provides definitions including definitions of disaster, utility emergency, and homeland security activity. 4. Provides for the development and maintenance of an up-to-date and comprehensive emergency management plan. 5. Lists the Mayor's powers during the declaration of a disaster including the power to protect the public health, safety and welfare through declaring curfews, establishing wage, rent, and price controls, and taking other necessary action through emergency proclamations and regulations. 6. Prohibits certain activities during the disaster period. 7. Establishes criminal and civil penalties for violation of disaster regulations, rules or orders. 8. Provides limitation on liability and immunity for City officers, employees and volunteers performing disaster, emergency or homeland security during a disaster. GOVERNOR'S EXECUTIVE ORDER RP57 (see attached) Much has happened recently on the Homeland Security front that is of central importance to County Judges and City Mayors. Most notable is the issuance by Governor Rick Perry of an executive order (Governor's Executive Order RP57, issued March 21, 2006) implementing certain recommendations of his Task Force on Evacuation and Transportation and Logistics. In this order, the Governor has further defined his commitment to a regional approach for achieving emergency preparedness throughout the state. Specifically, Governor Perry's order includes this requirement: "To improve command, control, and communications during mass evacuations, the Emergency Management Directors (County Judges and Mayors) within each of the state's 24 Councils of Government shall establish a Regional Unified Command Structure (RUCS), and appoint a single Incident Commander for the Regional Unified Command Structure ". The North Central Texas Regional Emergency Managers Committee met on March 30,2006, to comprehensively discuss the issue. The Regional Emergency Managers reached consensus for a response to this order, which meets the intent of the directive, is consistent with our current regional emergency planning efforts and is in-line with well established disaster management processes. It also leaves elected officials as the responsible agents in their respective jurisdictions. The Chief Elected Officials for the North Central Texas Region met on April 12, 2006 at the Arlington Convention Center to vote on a Regional Unified Command Structure. Mayors and county judges for the north central Texas region agreed to designate the Disaster District Committee (DDC) Chair (currently Captain Joseph McKinney with the TX Department of Public Safety in Garland) as the Regional Incident Commander (IC) during catastrophic events. During Page 2 of6 periods of catastrophic disasters the Regional IC will stand-up a Regional Coordination Center (RCC) to assist in coordinating resource requests and public information. The location of the RCC will vary depending on where the incident is taking place. Emergency Operations Centers (EOCs) in Collin, Dallas, Denton, Tarrant counties as well as the City of Denton EOC are all possible sites from which the RCC may operate. The RCC will be staffed with emergency managers from the unimpacted areas of the region. The RCC concept was recently tested as part of a statewide Hurricane Exercise held on May 2-4, 2006. HURRICANE SHELTERING PREPARATIONS The City of Denton Emergency Manager has been working closely with the American Red Cross in preparation of the 2006 hurricane season. Camp Copass, which was utilized during the 2005 hurricane season as a shelter for Hurricane Katrina evacuees, has agreed to once again serve as a shelter location. The City of Denton and Camp Copass are formalizing this agreement by coordinating a Memorandum of Understanding (MOU) in which the Camp will agree to serve as a shelter site and the City will agree to support those operations with fire/EMS, law enforcement, solid waste and other support services. In addition, the Red Cross and City are coordinating sheltering efforts with the University of North Texas in hopes of utilizing campus facilities as refuge locations. In order to prepare shelter managers and operations personnel, the Red Cross is holding a series of training classes in the county, including one at Central Fire Station on Saturday, June 3, 2006. Disaster support volunteer organizations such as the Denton County Medical Reserve Corps and City of Denton Community Emergency Response Teams (CERTs) are being contacted to staff and provide assistance in Denton shelters. NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) In early 2003, President Bush signed Homeland Security Presidential Directive (HSPD) #5 creating the National Incident Management System (NIMS). NIMS provides a consistent nationwide approach at the federal, state and local levels to prepare, prevent, respond and recover from domestic incidents. The directive requires adoption of NIMS by state and local jurisdictions a condition for receiving federal grants/funds. There are several components to NIMS implementation: 1. Authoritv: Requirement to adopt NIMS at the local, county and state level. Denton City Council adopted NIMS as the standard for incident management for the City of Denton on June 21,2005. 2. Plans: Local Emergency Management Plans must be updated during FY2006 to include NIMS components. The City of Denton EMP is in the process of revision. A copy will be available for review on the City Intranet once updates are complete. 3. Exercises: Community disaster drills and exercises must include NIMS structure. 4. Resources: Community resources are in the process of being added to a statewide resource database through the TX Forest Service, following NIMS Resource Typing Requirements. Page 3 of6 5. Training: NIMS training compliance activities have been greatly expanded for FY2006. The previous focus was on first responders in leadership positions. The FY2006, the initial training requirement has been broadened to include all entry level first responders and disaster workers, first line supervisors, middle management and command staff. All personnel with a role in the City Emergency Management Plan are in the process of taking the required NIMS training. PANDEMIC FLU Much has been written and discussed about the possibility of Avian (Bird) Flu mutating to person-to-person transmission creating a worldwide pandemic similar to the Spanish Flu of 1918, which killed an estimated 20-50 million people. The bird flu is a much deadlier strain of the regular influenza that occurs each year. Approximately 35,000 Americans die of influenza annually. No one knows for sure if the bird flu will spread person-to-person, but the impact on the health care system and workforce could be significant as an estimated 30-50% of employed Americans could be out ill for various lengths of time. If it does go person-to-person, the WHO and CDC would be immediately involved to quarantine the outbreak, contain the spread and hopefully develop a vaccine (which does not currently exist) before a pandemic occurs. Thus far, the Avian Flu transmission has been from bird-to-person, primarily impacting those individuals living in close proximity to poultry. The virus has killed nearly 57 percent of the 217 confirmed cases. On the positive side, the United Nations' chief pandemic flu coordinator confirmed that the flu virus known as H5Nl largely has been contained in the Asian countries where it first hit. Since this is a public health issue, the Denton County Health Department has taken the lead on local pandemic flu preparations. They have developed a countywide pandemic flu plan and support website: http://www.pandemic.dentoncounty.com/. Information regarding this website has recently been added to DTV Cable Channel 26. The City of Denton Emergency Management Program Manager has been working closely with the Denton County Health Department and UNT Pandemic Flu Working Group on pandemic flu plans and preparations. In addition, a Pandemic Flu Tabletop Exercise was conducted at the City of Denton Emergency Operations Center (EOC) on January 20, 2006. The purpose of the exercise was to raise awareness about the possible impact of pandemic influenza on the City of Denton and Denton County. A City of Denton Pandemic Flu EOC Standard Operating Guideline (attached) has been developed in the event human-to-human transmission of the virus occurs in the world, in the United States or in our region of the state. DISASTER DRILLS.. TRAINING PROGRAMS AND PUBLIC EDUCATION The City of Denton Office of Emergency Management sponsors, hosts, conducts and/or participates in a wide variety of disaster drills, training programs and public education activities. Recent examples include: . Texas Motor Speedway - Terrorist Attack/Mass Casualty Incident - 11/15/04 . SKYW ARN Severe Weather Preparedness Course at TWU MCL Auditorium - 2/12/05 . WMD RadiologicallNuclear Training Course at North Branch Library - 2/23-24/05 . FEMA Region VI Emergency Evacuation Exercise - 4/5/05 Page 4 of6 . Regional Biological Tabletop Exercise - Dallas County Health Department - 4/6/05 . Tornado Safety Poster Contest for all 5th grade students in DISD - Presentation 4/28/05 . WMD Senior Officials Workshop at City of Denton EOC - 5/5/05 . DFW Airport Operation Lifesaver Full-Scale Exercise - 6/7/05 . ICSINIMS Training Course at Denton County Health Department - 6/28-30/05 . Disaster Debris Management Workshop at Lewisville Municipal Hall Annex -7/7/05 . Strategic National Stockpile (SNS) - Bioterrorism TTX at Denton EOC -7/14/05 . Strategic National Stockpile (SNS) -Full-Scale Exercise at CH Collins Stadium - 8/9/05 . American Airlines Center Mass Casualty Exercise in Dallas - 8/26/05 . CERT Train-the-Trainer at City of Denton EOC - 8/30-9/2/05 . Winter Weather Preparedness Program at City of Denton EOC - 12/12/05 . Pandemic Flu Tabletop Exercise at City of Denton EOC - 1/20/06 . SKYW ARN Severe Weather Preparedness Course at Denton Senior Center - 2/11/06 . Tornado Awareness Week Proclamation at City Council Meeting - 2/21/06 . WMD IC/UCINIMS Course at City of Denton EOC - 2/28-3/2/06 . Coordinate with UNT on Hometown Emerg. Prep. Forum at Gateway Center - 3/27/06 . Regional Hurricane Sheltering Tabletop Exercise in Hurst - 4/13/06 . Statewide Hurricane Exercise (North Texas Portion at Dallas County EOC) - 5/2-4/06 . Tornado Safety Poster Contest for all 5th grade students in DISD - Presentation 5/11/06 . Regional WMD Exercise in Piano - 5/18/06 . Denton EOC Training for City of Denton Leadership Team & Liaison Agencies - 5/26/06 . Hurricane Shelter Operations and Management Class at City of Denton EOC - 6/3/06 Upcoming Events: . Amateur Radio Licensing Class at City of Denton EOC - 6/13-14/06 . Regional WMD Domestic Terrorism Functional Exercise in Hurst - 6/20-22/06 . BeAlert Business Emergency Preparedness Workshop at Gateway -7/28/06 . Continuity of Operations Training Class at City of Denton EOC - 7/28/06 . Local Natural Disaster Exercise for the City of Denton - TBA . TEEX WMD Threat & Risk Assessment Class at City of Denton EOC - 10/10-12/06 . 2007 - First Annual Emergency Management Association of Texas (EMAT) Workshop! EMERGENCY OPERATIONS CENTER (EOC) RELOCATION AND ACTIVATIONS The City of Denton Emergency Management Office has completed Phase I (Operations Room) of the relocation of the Emergency Operations Center (EOC) to Central Fire Station. Phase II (PIO/Joint Information Center) is currently underway and a grant for Phase III (Executive Briefing Room) has been submitted to NCTCOG for review/consideration. The City of Denton EOC has been activated five times in the last year. Full EOC activations occurred for Hurricanes Katrina and Rita and partial activations occurred for wildfire outbreaks in the city and twice for severe weather events (including the severe weather event of Friday, April 28, 2006 when the outdoor warning sirens were sounded for a tornado indicated on radar by the NWS). Page 5 of6 FISCAL INFORMATION The fiscal impact of meeting Federal and State Emergency Management requirements is a part of the Fire Department's annual operating budget. EXHIBITS Governor's Executive Order City of Denton Pandemic Flu EOC Standard Operating Guideline Respectfully submitted: J\ :, . ""'~~"ll! Ij . _=~~ . . _I Ross Chadwick Emergency Management Coordinator Prepared by: Mike Penaluna Emergency Management Program Manager Page 6 of6 Texas Governor Rick Perry - Executive Order RP57 - March 21,2006 Page 1 of 4 Executive Order RPS7 - March 21, 2006 Relating to implementing recommendations from the Governor's Task Force on Evacuation, Transportation, and Logistics. BY THE GOVERNOR OF THE STATE OF TEXAS Executive DepartDlent Austin, Texas March 21, 2006 WHEREAS, the Governor's Task Force on Evacuation, Transportation and Logistics was appointed to document the lessons learned from the Hurricane Rita evacuation, identify key challenges of urban area mass evacuations in Texas, and recommend improvements to state, regional, and local evacuation planning and execution; and WHEREAS, the Task Force conducted public hearings across Texas to gather and document input from stakeholders to develop recommendations; and WHEREAS, on February 14, 2006, the Task Force issued a final report containing recommendations to improve the State's ability to plan and execute mass evacuations in the five key areas: command, control, and communications; evacuation of people with special needs; fuel availability; traffic flow; and public awareness; NOW THEREFORE, I, Rick Perry, Governor of Texas, by virtue of the power and authority vested in me by the Constitution and laws of the State of Texas, do hereby order the following 1. Direction and oversight. The State Director of Homeland Security shall ensure this executive order is carried out in a manner consistent with the report and recommendations of the Task Force. 2. CODlDland, control, and cODlDlunications. To improve command, control, and communications during mass evacuations, the Emergency Management Directors (County Judges and Mayors) within each of the state's 24 Councils of Government shall establish a Regional Unified Command Structure (RUCS), and appoint a single Incident Commander for the Regional Unified Command Structure. Each Regional Unified Command Structure will be responsible for preparing for and responding to catastrophic events within the region. Each Incident Commander will be the operational commander within the region during a disaster response, including a mass evacuation. An Incident Commander will serve a term of not less than one year. The Governor's Division of Emergency Management shall oversee the implementation of the Regional Unified Command Structure throughout the state. Each Regional Unified Command Structure shall be established no later than April 18, 2006, and the composition of regional unified command, to include the name and qualifications of the Incident Commander, shall be provided to the Governor's Division of Emergency Management no later than April 20, 2006. The Texas Department of Public Safety shall provide to each Regional Unified Command Structure a senior-level commissioned officer with appropriate staff to represent the State as each Regional Unified Command Structure http://www.governor.state.tx.us/di visions/press/ exorders/rp5 7 3/21/2006 Texas Governor Rick Perry - Executive Order RP57 - March 21,2006 Page 2 of 4 prepares for and responds to a catastrophic event within the region. The Texas Department of Public Safety shall assume responsibility for command, control, and communications, as well as other operational tasks as directed by the Governor, during evacuations and other disaster response operations that involve multiple Regional Unified Command Structures. The Governor's Division of Emergency Management shall create eight Regional Response Teams (RRT) to support multi-jurisdictional operations during catastrophic events. The Governor's Division of Emergency Management shall develop a statewide hurricane evacuation and shelter plan to save lives and reduce the vulnerability of Texans in the event of disasters. The Governor's Division of Emergency Management shall oversee the implementation of regional response and evacuation plans throughout the state. The Governor's Division of Emergency Management shall coordinate with independent school districts and public colleges, universities and university systems to provide transportation assets and facilities to enable the execution of state and local evacuation and shelter plans. The Governor's Division of Emergency Management shall develop policies and procedures to reimburse school districts and public colleges, universities and university systems for evacuation, shelter, or transportation-related expenses in the event that the Texas Legislature or United States Congress designates funding for this purpose. The Governor's Division of Emergency Management shall direct an annual hurricane evacuation exercise to test the readiness of state and local evacuation and sheltering plans in the event of a disaster. 3. Evacuation of people with special needs. To ensure the safe and efficient evacuation of Texans with special needs in the event of a disaster, I hereby direct the Governor's Division of Emergency Management to coordinate with the Department of State Health Services, the Department of Aging and Disability Services, the Governor's Committee on Persons with Disabilities, and other appropriate state agencies to define the term "special needs," and develop a statewide evacuation and shelter plan for persons with special needs. The Governor's Division of Emergency Management shall coordinate with the Department of State Health Services, the Department of Aging and Disability Services, the Governor's Committee on Persons with Disabilities, other appropriate state agencies, local governments, and appropriate stakeholder groups to develop criteria for evacuation plans for all special needs facilities, to include both licensed and unlicensed facilities. The Governor's Division of Emergency Management shall ensure local jurisdictions and Regional Unified Command Structures approve evacuation plans maintained by special needs facilities. The Governor's Division of Emergency Management shall develop and implement a statewide database to assist in the evacuation of the special http://www.governor.state.tx.us/di visions/press/ exorders/rp5 7 3/21/2006 Texas Governor Rick Perry - Executive Order RP57 - March 21,2006 Page 3 of 4 needs population, with coastal jurisdictions as a priority. RUCS shall be responsible for collecting and providing information for the statewide database. The Governor's Division of Emergency Management shall develop and implement a plan to address the evacuation and sheltering needs of individuals with companion animals. 4. Fuel availability and distribution. To improve fuel availability and distribution during a mass evacuation, I do hereby direct the Texas Department of Transportation to coordinate with the Texas Oil and Gas Association and other industry partners to develop a plan to address fuel availability along major evacuation routes and establish a fuel operations function in the State Operations Center to coordinate the distribution of fuel prior to and during evacuations. The Governor's Division of Emergency Management shall work with local officials to ensure locally developed evacuation plans address fuel availability during an evacuation. The Governor's Division of Emergency Management shall establish procedures to distribute fuel in a prioritized manner during an emergency. The Governor's Division of Emergency Management shall develop policies and procedures to reimburse local governments and other support entities for evacuation-related fuel costs in the event that the Texas Legislature or United States Congress designates funding for this purpose. 5. Traffic control and DlanageDlent. To improve traffic control and management during a mass evacuation, I do hereby direct the Texas Department of Public Safety to assume traffic management authority over designated evacuation routes during multi-jurisdictional evacuations in order to move large populations and heavy traffic in a highly-coordinated manner. The Texas Department of Transportation shall coordinate with the Texas Department of Public Safety to develop contra-flow plans for major hurricane evacuation routes as identified by the Task Force on Evacuation, Transportation and Logistics. The Texas Department of Transportation shall implement short and long- term solutions to reduce congestion on the one-lane section of U.S. Highway 290 at Brenham, Texas, during an evacuation. The Texas Department of Transportation shall prioritize for implementation the infrastructure projects recommended in the March 2005 Report to the Governor on Texas Hurricane Preparedness, which address obstructions on evacuation routes during mass evacuations. The Texas Department of Public Safety shall coordinate with the Department of Homeland Security and the United States Customs and Border Patrol to expedite the flow of traffic through checkpoints on major hurricane evacuation routes and assist in developing traffic management plans to accommodate increased volume at checkpoints during evacuations. 6. Public awareness. To increase public awareness, I do hereby direct the Public Utility Commission to work with utility companies that are regulated http://www.governor.state.tx.us/di visions/press/ exorders/rp5 7 3/21/2006 Texas Governor Rick Perry - Executive Order RP57 - March 21,2006 Page 4 of 4 by the Commission and serve counties in hurricane evacuation zones to include hurricane preparedness and evacuation-related public awareness information in monthly billing statements prior to and during the hurricane season each year. This executive order supersedes all previous orders in conflict or inconsistent with its terms and shall remain in effect and in full force until it expires by statute or it is modified, amended, rescinded, or superseded by me or by a succeeding governor. Given under my hand this the 21st day of March, 2006. RICK PERRY(Signature) Governor Attested by: ROGER WILLIAMS(Signature) Secretary of State http://www.governor.state.tx.us/di visions/press/ exorders/rp5 7 3/21/2006 ....-... 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