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HomeMy WebLinkAboutOctober 16, 2007 Agenda AGENDA CITY OF DENTON CITY COUNCIL October 16, 2007 After determining that a quorum is present, the City Council of the City of Denton, Texas will 5:00 p.m. convene in a Work Session on Tuesday, October 16, 2007 at in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: 1.Requests for clarification of agenda items listed on the agenda for October 16, 2007. 2.Receive a report, hold a discussion and give staff direction related to the occupancy requirements for single-family residences. 3.Receive a report, hold a discussion and give staff direction related to the Senior Center Feasibility Study. The Parks, Recreation and Beautification Board recommends approval with a vote of (7-0). Following the completion of the Work Session, the City Council will convene in a Closed Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the City Council will not conduct a Closed Meeting and will convene at the time listed below for its regular or special called meeting. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the TEXAS GOVERNMENT CODE, as amended, as set forth below. 1.Closed Meeting: A.Deliberations regarding Real Property – Under Texas Government Code Section 551.072; and Consultation with Attorney – Under Texas Government Code Section 551.071. 1.Deliberate the value and leasing of oil, gas, and mineral interests of the City in City real property, including the City of Denton Municipal Utility Addition, and advice on related legal issues. ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN COMPLIANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SUCH FINAL ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCORDANCE WITH THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE ‘PUBLIC POWER EXCEPTION’). THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO A CLOSED MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOV’T. CODE, §551.001, ET SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING AGENDA OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE CLOSED MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEETINGS ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS OPEN MEETINGS ACT. City of Denton City Council Agenda October 16, 2007 Page 2 Regular Meeting of the City of Denton City Council on Tuesday, October 16, 2007 at 6:30 p.m. in the Council Chambers at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: 1.PLEDGE OF ALLEGIANCE A. U.S. Flag B. Texas Flag “Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." 2.PROCLAMATIONS/PRESENTATIONS A.Proclamations/Awards B.October Yard-of-the-Month Awards 3. CONSENT AGENDA Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Citizens may speak on items listed on the Consent Agenda. A Request to Speak Card should be completed and returned to the City Secretary before Council considers the Consent Agenda. Citizen comments on Consent Agenda items are limited to three minutes. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A – G). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A – G below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A.Consider adoption of an ordinance denying the rate increase proposed by the Atmos Energy Corporation, Mid-Tex Division; authorizing participation in a coalition of cities known as Atmos Texas Municipalities (“ATM”); authorizing the hiring of lawyers and rate experts; requiring the reimbursement of municipal rate case expenses; finding that the meeting complied with the Open Meetings Act; making other findings and provisions related to the subject; and declaring an effective date. B.Consider adoption of an ordinance accepting competitive proposals and awarding a contract for the purchase of Group Term Life and Accidental Death and Dismemberment coverage for City employees; providing for the expenditure of funds therefore; and providing for an effective date (RFP 3890–Basic and Supplemental Employee Life Insurance/Accidental Death and Dismemberment Insurance awarded to Hartford Life and Accident Insurance Company in the estimated amount of $129,000). City of Denton City Council Agenda October 16, 2007 Page 3 C.Consider approval of a resolution of the City Council of the City of Denton, Texas, appointing one member and one alternate to the Board of Directors of the Denton County Transportation Authority; and providing an effective date. The Mobility Committee recommends approval (3-0). D.Consider approval of the minutes of: September 11, 2007 September 18, 2007 September 25, 2007 E.Consider adoption of an ordinance authorizing an agreement for abandoning and vacating a 0.442 acre Public Drainage and Detention Easement as recorded by County Clerk file number 2006-157365, Real Property Records of Denton County, Texas, a 0.080 acre Public Water Line Easement as recorded by County Clerk file number 2006-157374, Real Property Records of Denton County, Texas, a 0.126 Public Drainage Easement as recorded by County Clerk file number 2006-157370, Real Property Records of Denton County, Texas, a 0.070 Public Sanitary Sewer Easement as recorded by County Clerk file number 2006-157371, Real Property Records of Denton County, Texas, and also two sections of a Public Drainage Easement being more described as Exhibit A 0.040 acres and Exhibit B 0.013 acres within the document as recorded by County Clerk file number 2006-157366, Real Property Records of Denton County, Texas in the M.E.P. & P.R.R. Survey, Abstract No. 950; and declaring an effective date. The Public Utilities Board recommends approval (6-0). F.Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or his designee, to execute on behalf of the City of Denton an acceptance of an offer from the Texas Department of Transportation relating to a grant for the Routine Airport Maintenance Program; authorizing the City Manager to expend funds provided for in the grant program; and declaring an effective date. The Airport Advisory Board recommends approval (6-0). G.Consider adoption of an ordinance authorizing the City Manager to execute an oil and gas lease with Endeavor Energy for the Municipal Utility Addition containing approximately 58.42 acres, situated in the M. Austin Survey, Abstract No. 4, in the City of Denton, Denton County, Texas, and related documents; and providing an effective date. 4.PUBLIC HEARINGS A.Hold a public hearing regarding an ordinance providing for the ad valorem taxation of tangible personal property in transit or “Super Freeport” goods pursuant to section 11.253 of the Texas Tax Code. B. Hold the second of two public hearings to consider, under the annexation procedures for areas exempted from the municipal annexation plan, the annexation and service plan for approximately 835 acres. The property to be annexed is generally located west of the Elm Fork tributary of the Trinity River, east of Collins Road, and north of US 380. (A07-0005, Clear Creek Natural Heritage Area Annexation) City of Denton City Council Agenda October 16, 2007 Page 4 C. Hold a public hearing to consider the adoption of an ordinance regarding a Specific Use Permit (SUP) to allow Heavy Manufacturing on property currently zoned an Industrial Center General (IC-G) district. The approximately 4.736-acre site is located within a portion of Phase 1, Block 1, Lot 1B of the Granite Point Addition at the southwest corner of I-35W and Metro Street. (S07-0011, Tetra Point Fuels at Granite Point) The Planning and Zoning Commission recommends approval (4-0). D. Hold a public hearing to consider the adoption of an ordinance regarding an amendment to Subchapter 23 - Definitions of the Denton Development Code regarding "Elderly Housing". The Planning and Zoning Commission recommends approval (4-0). E. Hold the second of two public hearings to consider the voluntary annexation and service plan for approximately 0.123 acres. The property to be annexed is generally located northeast of F.M. 2181/ Teasley Lane, west of Old Alton Road. (A07-0004, Wild Mustang Crossing Annexation) 5. ITEMS FOR INDIVIDUAL CONSIDERATION A.Consider approval of a resolution amending a policy setting guidelines regarding the naming of parks and park facilities, and declaring an effective date. The Parks, Recreation and Beautification Board recommends approval (6-0). B.Consider approval of a resolution adopting a policy setting guidelines regarding the acceptance of public art, and declaring an effective date. The Parks, Recreation and Beautification Board recommends approval (6-0). C.Consider nominations/appointments to City Boards and Commissions. D.Citizen Reports 1.Review of procedures for addressing the City Council. 2.Receive citizen reports from the following: A.Euline Brock regarding neighborhood concerns. B.Peternia Washington regarding “phantoms”. C.Stephanie Johnson regarding DAYFL utilizing City parks. D.John Chitwood regarding treatment of homeless by city officials and police. E.New Business and Announcements This item provides a section for Council Members to suggest items for future agendas, request information from the City Manager, and/or make announcements of public interest. F.City Manager’s Report G.Possible Continuation of Closed Meeting under Sections 551.071-551.086 of the Texas Open Meetings Act. City of Denton City Council Agenda October 16, 2007 Page 5 H.Official Action on Closed Meeting Item(s) under Sections 551.071-551.086 of the Texas Open Meetings Act. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2007 at ________o'clock (a.m.) (p.m.) ____________________________________ CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 349-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800- RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY’S OFFICE. AGENDA INFORMATION SHEET AGENDA DATE: September 10, 2007 DEPARTMENT: Parks and Recreation Department—Neighborhood Services Division ACM: Howard Martin, 349-8232 __________________________________________________________________________________ SUBJECT Receive a report, hold a discussion and give staff direction related to the occupancy requirements for single-family residences. BACKGROUND This agenda item is brought forward at the request of Council to discuss the enforcement of the “four unrelated individuals” provision in the Denton Development Code (DDC). This provision is found in 35.23.2 of the DDC under Definitions and Terms. The Denton Development Code defines a “family” as: “Two or more persons occupying a single dwelling unit where all members are related by blood, marriage or adoption. No single dwelling unit shall have more than four unrelated individuals residing therein, nor shall any “family” have, additionally, more than four unrelated individuals residing with such family. The term “family” does not include any organization or institutional group that receives federal or state funding for the care of the individual.” There is also a provision in Chapter 28, Article IX of the Denton Code of Ordinances that reads: “Floor area. Every dwelling unit shall have at least one (1) room which shall have not less than one hundred fifty (150) square feet of floor area. Other habitable rooms except kitchens shall have an area of not less than seventy (70) square feet. Where more than two (2) persons occupy a room used for sleeping purposes the required floor area shall be increased at the rate of fifty (50) square feet for each occupant in excess of two (2).” However, the city has not utilized this code as a means to curtail occupancy as the guidelines can be stringent and, in some cases, would require that related household members move out of a property due to over-occupancy. Aside from the unintended consequence of having family members move out of a household, the difficulties in proving a violation of this code are similar to proving a violation of the Denton Development Code through the use of the definition of “family.” Current Enforcement Process Code Enforcement uses the definition of “family” as written in the Denton Development Code as the basis for the enforcement of excessive numbers of unrelated individuals living in a single-family household. Enforcement action taken regarding this violation occurs on a complaint-basis only. When a complaint is received, it is logged into the Trak-It software system and a case is opened. The officer for the district in which the alleged violation exists performs a visual inspection of the property. All vehicles on the property are photographed, license plate numbers recorded, and vehicle ownership researched. All of this information is placed in the case file. The officer will seek to contact the residents to gather information about the number of people living on the property and their relationship 1 to each other. If it is a rental property, the officer also mails a notice to the property owner stating that it is a violation of city ordinance to permit more than four unrelated individuals to reside in a single- family household. Many times this will evoke a response from the owner who will contact the officer to discuss the number of people in the household and their relationship to each other. The officer will request a copy of the lease agreement from the owner. However, since there is no proof of an offense, the owner does not have to provide Code Enforcement with a copy of the lease agreement. When copies of lease agreements are received, they never list more than four unrelated people. At this point, the officer continues to monitor the property (mainly focusing on number of vehicles and their owners) to try and determine with certainty the number of people that actually live there on a regular basis, and their relationship to each other. This can be a very long-term process, and many times, there is not enough substantive proof to warrant the issuance of a citation. Examples Three complaints are reviewed below in an effort to reveal some of the problems in proving number of actual household inhabitants and their relationship to each other. 1.In 2006, complaints were received on a rental property on the northside of Denton. The original complaint came in as too many vehicles being parked up and down the residential street. Neighbors stated that this was the result of too many tenants living on the property. In speaking with the property owner, she stated that only four students lived on the property. She supplied a lease agreement that supported her claim. She also stated that since this was an investment property with five bedrooms, she should have the right to put people in each bedroom, related or unrelated. This assertion is one that Code Enforcement hears frequently from rental property owners and precludes owners/managers from giving accurate information regarding the number and relationship of their tenants. The district officer began to monitor the number of vehicles at this location and their owners. Numerous vehicles came and went frequently, particularly late in the evening and on the weekend. It was learned that two of the tenants owned two vehicles each. It was also learned that one of the tenants was on the lease but rarely stayed at the property. He was removed from the lease, but may have continued to stay at the property occasionally. Through the difficult process of monitoring the comings and goings of numerous vehicles, while balancing a 150 case workload that month, the officer was unable to determine with certainty that more than four individuals lived on the property on a regular basis. While investigating a separate complaint at this same property, the Police Department recorded one of the tenants explaining that the problem existed because ‘six guys’ lived there. This accidental admission assisted Code Enforcement in working this case. However, this is a highly unusual incident. Without an actual admission from a tenant, owner or manager, it is very difficult to prove numbers of people living in a household and their relationship. 2.In August 2007, complaints were received on a rental property on the southside of Denton. This property had been recently listed for sale by a local realtor who had advertised it as a “five bedroom home that could be used as a UNT off-campus dormitory.” The home sold and neighbors witnessed approximately seven or eight individuals moving items into the property one day. 2 The district officer inspected the property and found two operable vehicles, both registered to one owner from El Paso. The parking area was striped, and the house was vacant at the time of inspection. The officer sent a notice to the owners in Aledo, and was contacted by them about a week later. The owner stated that she was aware of the city ordinance as neighbors had contacted her and her husband after they had purchased the property. She stated that their intent was for their two children and some of their friends to live in the home while attending UNT. She stated that at the present time only one friend was living there with her children, but that she was aware that as many as three additional friends (for a total of six occupants) could live on the property and the property would still be in compliance with city code. At this point, all the officer can do is monitor the property for any outward signs of excessive numbers of inhabitants, e.g. number of vehicles. 3.In August 2007, Building Inspections received a complaint in Chaucer Estates Subdivision about college students renting a house with six occupants. The Inspector left a Notice and Order on the door telling the residents to contact the Building Official regarding this matter. One of the occupants contacted the Building Inspections Office and confirmed that there were six unrelated people living in the house. The Inspector contacted the Denton property management company responsible for the property about the violation. The property management company stated that there were only four unrelated people living in the house. The Inspector then informed them that one of the tenants had already contacted him and confirmed that there were six unrelated occupants in the house. The property management company then stated that they would relocate two of the occupants. To-date the Inspector has not been able to confirm that the two extra occupants have moved because the tenants are no longer answering their door. The Inspector has made three additional visits to the property since his original site visit. Evidence Needed to Prove a Violation of Occupancy Requirements Before filing a violation or issuing a citation, the Code Enforcement Officer must have probable cause to believe the following: 1.lack of a familial relationship between more than four members of the household; 2.that said members actually reside at the residence; and 3.that the residence is a single-family home. Not only must the Code Enforcement Officer have probable cause to initiate prosecution, each of these elements must be proven beyond a reasonable doubt at trial to obtain a conviction. The difficulty of proving these elements has been illustrated in the previous examples. Unless one of the tenants is willing to admit that more than four unrelated people live at the same residence or the landlord is willing to admit leasing the home to more than four unrelated persons, these cases are nearly impossible to prove. There are numerous problems with various types of evidence available. For example, a vehicle coming and going to the same location does not prove that the owner of the vehicle lives at the location. The fact that residents have different last names does not prove that there is not a family relationship. What if the residents claim to be cousins or half-siblings? How would a Code Enforcement Officer disprove this fact considering the State does not have a general right of discovery 3 in criminal cases? Even if a person sleeps at a location, how does the Code Enforcement Officer prove that equals residency? What if the person says they live somewhere else, but visit occasionally? Ordinances and Enforcement Processes in Other Cities Lewisville, Carrollton, Mesquite and Grand Prairie were contacted to determine what ordinance they had in place regarding unrelated individuals in high occupancy households. These cities’ enforcement processes were also discussed. All of these cities have nearly identical provisions in their Code of Ordinances as the City of Denton regarding this issue. (See Exhibit I.) The enforcement processes implemented in these cities to address these types of complaints are very similar to the City of Denton’s enforcement process. Each of the representatives spoken to in each of these cities expressed frustration and felt that they had experienced little effectiveness in addressing the issue. A Code Enforcement Officer in one city referred to working high occupancy cases as “an ongoing, tedious process that many times turns out to be a waste of time.” One Building Official stated that it bordered on “harassment” to require residents to prove the number of people in their home and to question their relationships to each other. OPTIONS 1.Maintain the existing process, including working violations that can result from residences with large numbers of occupants, ie. yard parking, excessive trash and debris, noise, and disorderly conduct. As more field enforcement officers are added, Code Enforcement’s ability to devote more time to work these specialized cases will increase. (See Exhibit II.) 2.Explore options to limit excessive street parking. 3.Research any other potential option that the Council recommends. RECOMMENDATION Continue to focus on the violations that can result from residences with large numbers of occupants, ie. yard parking, excessive trash and debris, noise, and disorderly conduct. Create educational materials for realtors, property managers, and UNT and TWU students regarding single-family occupancy requirements in Denton. PRIOR ACTION/REVIEW None FISCAL INFORMATION None EXHIBIT 1.Ordinances from other Cities 2.Code Enforcement District Map 4 Respectfully submitted, Emerson Vorel Director of Parks and Recreation Prepared by: Lancine Bentley, Program Area Manager Neighborhood Services Division Parks and Recreation Department 5 Û¨¸·¾·¬ ï COMPARISON Ordinances from other cities regarding occupancy requirements for single-family residences. I.City of Mesquite Code Mesquite Zoning Ordinance Section 6-100 Definitions Family: Individuals living together as a single housekeeping unit, including cooking together, in which no more than four (4) individuals are unrelated by blood, marriage or adoption. Family shall not include groups of individuals which do not function as or constitute housekeeping units, such as boarding/lodging houses, fraternity/sorority houses and similar living arrangements. II.City of Grand Prairie Code Unified Development Code Article 30 Definitions Family: An individual or two (2) or more persons related by blood or marriage, or a group of not more than five (5) persons (excluding servants), who need not be related by blood or marriage, living together in a dwelling unit. III.City of Carrollton Code Carrollton Comprehensive Zoning Ordinance Chapter 34 Definitions Family: Any number of individuals living together as a single housekeeping unit, in which not more than four (4) individuals are unrelated by blood, marriage or adoption. IV.City of Lewisville Code Code of Ordinances Section 17-3 Definitions Family: Shall mean and consist of one (1) or more persons, each related to the other by blood, marriage, or adoption; or a group of not more than five (5) persons (excluding servants) who are living together in a dwelling unit. 1 Û¨¸·¾·¬ î CityofDenton CodeEnforcementDistricts StreetDistances inMiles 1=132.75Miles 2=124.44 3=62.04 4=69.72 5=92.35 6=140.69 7=55.68 Loop288 5 2 I35 UniversityDr 7 JimChristal McKinney 4 3 6 1 1=DebbieShaklee 2=JoshMullen 3=BeverlyDavid 4=Vacant 5=LoreeMyers 6=SashaMenchaca 7=BillTomlin CityLimits 00.512 ETJ Miles September26,2007 AGENDA INFORMATION SHEET AGENDA DATE: September 18, 2007 DEPARTMENT: Parks and Recreation ACM: Howard Martin, 349-8232 SUBJECT Receive a report, hold a discussion and give staff direction related to the Senior Center Feasibility Study. The Parks, Recreation and Beautification Board recommends approval with a vote of 7-0. BACKGROUND The current Senior Center does not have enough space for all the programs the seniors using the center have requested. A feasibility study was needed to assess how the City should proceed to accommodate the needs of the growing senior population. The architectural firm of Brown, Reynolds, Watford, Inc. Dallas was hired to compile and evaluate data based on the needs/wants/desires of the seniors and center staff. Several options were evaluated, included adding space to the current center, renovating an existing building, or constructing a new building in a different location. The firm held a kick-off meeting on April 18, 2007 regarding the feasibility study and requested input from the seniors and staff through a survey. A second meeting was held on August 9, 2007 that included a PowerPoint presentation to display the information received from the first meeting and to present the information of potential Senior Center facilities options. The firm planned to give a presentation to the Park, Recreation and Beautification Board at the October 1, 2007 meeting. OPTIONS City Council may give staff direction based on the findings of the feasibility study. RECOMMENDATION Staff concurs with the Parks, Recreation and Beautification Board recommendation to accept the results of the feasibility study. PRIOR ACTION/REVIEW (Council, Boards, Commissions) The Parks, Recreation and Beautification Board accepts the results of the feasibility study and recommends it to Council at the meeting on October 1, 2007 with a vote of 7-0. FISCAL INFORMATION The costs will be determined by the option selected. The cost findings are listed in the bound feasibility study book based on the various options. EXHIBITS 1.Parks, Recreation and Beautification Board Meeting Minutes of October 1, 2007 Respectfully submitted, Emerson Vorel Director of Parks and Recreation Prepared by: Mary Aukerman Management Assistant to the Director Parks and Recreation Û¨¸·¾·¬ ï 1DRAFT 2 Parks, Recreation and Beautification Board 3 Minutes 4 5October 1, 2007 6Civic Center Conference Room 7 8 Members present: Carol Brantley, Dale Conway, Allyson Coe, Reggie Heard, Jo Kuhn, Ross Richardson, 9 and Jennifer Wages 10 Members absent: None 11 Staff present: Emerson Vorel, Amanda Green, Bob Tickner, Cindy Mayo, Jeff Gilbert and Mary Aukerman 12 13 Vice-Chairwoman Jo Kuhn called the meeting to order at 6:01 p.m. 14 15 PRESENTATION OF SENIOR CENTER FEASIBILITY STUDY – The architectural firm of Brown, 16 Reynolds, Watford, Inc. Dallas gave a PowerPoint presentation on the results of the feasibility study and the 17 options available. After a question and answer period, the firm was excused and the meeting returned to the 18 normal agenda. 19 20 AWARDS AND RECOGNITIONS: 21 None. 22 23 APPROVAL OF MINUTES OF September 10, 2007 MEETING: Emerson pointed out that in the 24 Changes to General Fund Fee Schedule as part of 2007-08 Budget” Action Item from last month “the 25 sentence explaining the new fee structure for select players should have read: All players pay $10 per 26 player per season now, so the fee is being raised by an additional $10 per select player only, per season, 27 for a total of $20 per season for select players. Amanda told the Board that the correct figures were 28 presented to the Denton Youth Sports Association in the spring and were also on the paperwork that went 29 to City Council for their vote, only the figures presented to the Board were incorrect. The minutes will be 30 changed to reflect the correct fees. Ross made a motion to accept the minutes with this correction, Carol 31 seconded the motion and the motion carried. 32 33 ACTION ITEMS: 34 Election of Board Officers a) – At the meeting on August 6, 2007 Reggie nominated Jo for the position 35 of Chairperson and Teresa Andress seconded the motion. At the September 10, 2007 meeting, Jo 36 nominated Reggie for the position of Vice Chair and Ross seconded the nomination, then Carol 37 moved that they accept the nominations and Dale seconded. 38 39 The slate was presented to the Board for election. Jo was unanimously elected as Chairperson and 40 Reggie as Vice Chair. 41 42 Senior Center Feasibility Study Results b)– The Board asked for clarification that they were not voting 43 on the action to be taken, but only the submittal of the feasibility report to Council. Emerson 44 confirmed that the Board was only voting on submitting the written report to Council at this time. 45 He stated that the PowerPoint presentation will be made to Council on 10/16/07. They will then be 46 asked to approve the renovation with the budget we currently have and, if it gets their approval, they 47 will make the recommendation to move forward to the next phase. 48 49 MOTION: Carole made a motion to send forward to City Council the approval of the feasibility 50 report recommending the renovation of the current building with the budget currently allocated. 51 Reggie seconded the motion. The Board passed the motion with a vote of 7-0. August 2007 1 DISCUSSION ITEMS: 2 None. 3 4 DIRECTOR’S REPORT 5 Avondale Park Bridge Project PROJECT STATUS REPORT – – The project continues to move 6 forward and should enter the bidding phase in the fall. 7 8 Fred Moore Park Multipurpose Court – Cindy announced that basketball poles were being set that day, stth 9 October 1. On October 15the newsurface will be put on and it will be complete by mid-October. 10 11 Martin Luther King Recreation Center Kitchen Renovations – Amanda told the Board that the 12 appliances and sinks are in. They are waiting on Facilities Management to finish a project at City Hall so 13 they can to complete the kitchen project. We have been doing a lot of the work in-house which will save us 14 money. We are on scheduled to cook Thanksgiving dinner in the new kitchen. 15 16 Briercliff Park design and Development Project – Cindy said that negotiations have started with Kimley 17 Horn landscape architectural firm and, based on the schedule they gave her, construction should start in 18 March 2008, with completion in August 2008, so we should have a new park by this time next year. 19 20 Cedar Street Streetscape Project – The project is well underway. The storm sewer is in and they are 21 working on the utilities. The good weather has helped keep the project on schedule. If it stays on schedule 22 it should be completed early next year. 23 24 Lake Forest Park Playground – The request for bids for a new playground at Lake Forest Park will be 25 advertised in the newspaper on Wednesday, October 3, 2007. 26 27KEEP DENTON BEAUTIFUL 28 Director’s Report – No discussion. 29 30 ADDITIONAL BUSINESS: 31 For the Board’s information, an editorial was written by Mr. Ed Soph regarding the playground at 32 Eureka Park and the CCA issues. We continue to test it annually and seal it twice a year. Jo stated 33 that Tom LaPoint and Peg LaPoint, two of the most vocal advocates of the environment in the city, 34 have gone on record to state that there is no issue here. A friend of hers is in the safety division of 35 Parks where they study this kind of issue and said there is no problem here. Her recommendation, 36 should we get a call or someone asks you about this, it is reasonable to say that it has been studied 37 by the leading environmentalists in the city and in the nation and they have no concerns about this 38 issue. She also stated that at some point we may want to replace it but there is no rush to do so. 39 rd 40 Bob informed the Board that the Park Rodeo would be going on Wednesday, October 3 and they 41 are certainly welcome to come out for the festivities. 42 43 ITEMS FOR UPCOMING MEETINGS: 44 Next meeting is November 5, 2007 45 46djourned the meeting at 7:19 p.m. With no further business Jo a August 2007 FEASIBILITY STUDY October, 2007 Presented to 2 ~C 't- ~ ;~~ -~ for the CITY OF DENTON DENTON SENIOR CENTER FEASIBILITY STUDY . '~ ~'" .~ -. ~~,~ .~ -~. :~ .1s1 4 ; 1L~`l ~w ~ ~` . F }` y~I \ ~ ~ i ~~? ..~ ~` , a 4 ' _ ~ ~ BROWN REYNOLDS WATFORD ARCHITECTS, INC. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 able of Contents Acknowledgements 1. Introduction Purpose of Study and Process Executive Summary 2. Program Space Program Programming Survey 3. Study 1-3 1-8 1 - 20 Existing Senior Center First Baptist Church Site New Construction Senior Center 4. Cost Analysis and Phasing Schedule 5. Appendix A Existing Condition Surveys - Existing Senior Center - First Baptist Church Site 1-3 1 - 28 6. Appendix B Team Meeting Minutes Community Meeting Minutes Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 cknowledgements City of Denton Parks and Recreation Department Emerson Vorel Director of Parks and Recreation Robert Tickner Superintendent, Parks Planning Amanda Green Superintendent of Leisure Services, Business and Customer Service Denton Senior Center Jeff Gilbert Senior Center Manager Nancy Franke Recreation Specialist Terry Frushour Chair of Senior Center Advisory Council Linnie McAdams ~ Vice President of Senior Center Advisory Council BRW Architects, Inc. Craig Reynolds, AIA Principal Gary DeVries, AIA Project Manager Doug Hankins Project Designer Beth Brant Project Coordinator Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ' urpose of Study Pa e 1 of 3 ' BRW Architects was hired by the City of Denton to examine the feasibility of renovating and expanding the existing Denton Senior Center to accommodate growing programs and numbers of participants, while exploring other options to meet long-term needs. The project scope specifically targeted three different design approaches. The first design ' approach studied the existing senior center to determine what immediate needs could be accommodated in a renovated and slightly expanded existing senior center. The study also evaluated the feasibility of a long- term major expansion of the Denton Senior Center considering the park, ' flood plain and utility restrictions. The second design approach studied the purchase and renovation of another existing building. As an exam- ple, the Park Department selected the First Baptist Church of Denton. In ' this case, the study investigated the potential of program functions fitting into existing spaces versus the need for renovation. The third design approach explored the feasibility of constructing a new senior center on a ' ~rOC2SS site to be determined. The process started with an on-site evaluation of the existing Denton ' Senior Center and the First Baptist Church of Denton. BRW Architects and their consultants evaluated each facility in terms of the overall condi- ' tion of the buildings, site, utilities, structure, mechanical, electrical, func- tionality, and accessibility. In a parallel process, the first of two communi- ty meetings solicited ideas from participants on desired programs and ' spaces. Ideas were offered during group discussions as well as through a written programming survey. BRW took the results from the community and Park Department meetings and created a prioritized list of desired programs. The programs were then translated into space requirements and recorded in the Space Program. The Space Program divided the spaces into two categories -immediate needs and long-term needs. The immediate needs propose spaces that must satisfy presently desired pro- ' grams in multi-function rooms in order to fit in the existing senior center building with only slight expansion. The long-term needs propose spaces that will accommodate a variety of future programming aimed at ' satisfying the growing senior citizen population for the next ten to fifteen years. Concept designs for immediate and long-term space require- ments were developed for the existing senior center, the First Baptist ' Church of Denton and for a new construction senior center. The new construction Senior Center was designed without site consideration, but the building footprints and required parking were briefly evaluated for several city owner parks. Recommendations then follow on the feasibili- ty and appropriateness of each design approach, along with estimated project budgets and phasing schedules. n Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. i ©xecutive Summary Page 2 of 3 Executive Summary While it is necessary to ensure the next generation of seniors will have an aesthetically pleasing and functional senior center, it is also very important to understand the general mindset of the seniors who currently attend the Denton Senior Center. Many of them feel that it is imperative they see change in the near future. The current total funding allocated under approved bonds for the existing Senior Center is $1.9 million. This will only allow for renovation and pos- sibly slight expansion of the existing senior center, but will not address the long-term needs of senior citizens in the community. Proposed modi- fications to the existing senior center include improved and expanded parking, along with renovation to create a new social lounge, fitness room, activity /media room, library and computer room. Renovations will also include cosmetic improvements and upgrades for accessibility and life safety. The small building addition will expand the existing card playing /library area into a larger game playing area for cards and domi- nos. As a long-term solution, this study investigated three approaches - 1) substantial expansion at the existing Senior Center, 2) purchase and renovation of another existing building, and 3) the possibility of building a new Senior Center. These solutions will require significant bond funding. The next of which is tentatively scheduled for 2010 and have traditionally occurred every five years. If funding was approved in 2010, the design and construction of the facility would take approximately two years resulting in occupy in 2012 to 2017, depending on when the bonds were sold during the five year program. The first long term approach studied the substantial expansion of the ' existing Senior Center. Expansion is only possible on the north and west sides of the building due to flood plain restrictions to the south and park- ing to the east. Building restrictions to the north include an existing ' sanitary sewer line, along with a many mature trees and a play ground structure. While expansion is also possible to the west, it would involve relocation of the existing concrete Band Shell. The larger expansion ' issue, however, is the overall encroachment into the park with new build- ing area and additional parking. Not only does it affect daily park use, it limits space available for festivals and special events. Our recommends- , tion is that the existing park does not offer sufficient expansion area and that the senior center should be relocated to another site for long-term viability. ' A s an example of the second long-term approach, the study looked at u Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ©xecutive Summary Page 3 of 3 purchasing and renovating an existing building. A possibility recom- ' mended by the Park Department was the First Baptist Church of Denton located on 1100 Malone Street. The property is not officially for sale, however, the church has plans to build a new complex and anticipates ' selling the property around 2012. The approximately 11 acre property has an estimated value of $5 - $6 million and has two buildings totaling approximately 112,000 square feet. The main Church Facility houses ' church offices, classrooms, nursery, fellowship hall and a chapel. The second building is the Christian Life Center with a gymnasium, fitness center and recreation spaces. After consideration of several building ' condition and operational factors, the best location for the programmed 39,000 square foot senior center would be the north one quarter of the complex. While extensive renovation would be required, portions of the ' fellowship hall and kitchen offer spaces that could be used with minimal renovation. Several possibilities, including other city functions, were dis- cussed for the remaining building area, the existing 1,000 seat sanctuary ' will be the most difficult to reprogram. The Life Center could certainly be used for other Park Department programs with minimal renovation. The Park Department has also preliminarily discussed the property with the ' Denton Independent School District, yielding some interest in all or a portion of the property. The third long-term approach studied construction of a new 37,500 SF ' facility. It was designed based on projected space needs, but without consideration of site parameters. The facility footprint and required park- ing were then evaluated for suitability in four existing City park sites ' identified by the Park Department. In summary, the current renovation and slight expansion of the existing ' senior center will only satisfy the senior community needs for a short time period. Because expansion of the existing center is not recom- mended in Quakertown Park, today's senior center participants must be ' visionaries and champions for a new senior center. Whether this is a renovated existing building or new construction, it will require a bond election with the anticipation of occupancy in five to ten years from now. ' The next important step beyond this study is a demographic analysis of Denton looking for numbers and concentrations of senior populations which will inform the potential location areas. Beyond that step, the City ' should search for potential existing buildings and specific building sites to compare with existing city property. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ©pace Program Page 1 of 8 Space Program The Space Program shows three columns of spaces. The first column shows the existing Denton Senior Center rooms and their corresponding areas that total 16,430 square feet. The second and third space program columns propose changes to exist- ing rooms sizes or add new rooms or spaces based on programming input from meetings involving the Park Department, Senior Center Advisory Board and from the two community meetings. Discussions from the community meetings were recorded in Meeting Minutes in the Appendix, but the most informative and specific input came from the writ- ten Programming Survey conducted at the first community meeting. Over 100 survey participants voted for their preferences for activities, pro- grams and building spaces. The results were tabulated, prioritized, and translated into the space needs shown in the Space Program. ' The second space program column shows intermediate needs relating to the current available funding. It will greatly improve the existing senior center by providing space for high demand programs, particularly fitness, ' that can't be accommodated with the existing spaces. Three-quarters of the building would be heavily renovated, while a 860 square foot building addition would bring the total building area to 17,290 square feet. The third space program column shows long-terms needs related to new construction or renovation of an existing building. The projected area for new construction is 37,500 square feet, while an existing building should be at least 39,000 square feet to accommodate inefficiencies with exist- ing conditions. The space program proposes ideal sizes for spaces and proposes separate rooms for functions such as dining, library /computer, media, fitness, dance /aerobics, music, art, and ceramics. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. .I is i. i , i ; .. i ~~ i ~Iml~~~i~i~i~~:lm I t ~ ; I _t. ._. I t ~ I 1 ' mt~l~ O O O O NN XIS X X~XIX X ~1N O mIo 0 oi~lr~i ~ f~ ~ I ~ ~ i 1 I II piml~IO~OI y~'In~. I 1 a~~~oi~I ~iNI~~ ~~ I 1 ~ ~ I 1 1 I ~ ~ ~ j ~ I ~ I i~ ~ 7 w I I t ~ ~ io g 1 C LL ~N i C c e E e `o g `c o °~ I o o L 0 Y _ O c d ° ° x ~ ° I - O ~ ~~xE: s°9 CIS OIOIOIO m N ~ p 0 q C o N O AL i o C ~ c d ~ V i O m _ _ ~ 8 rn N _ o e O N E N O y 0 n O n' m 0 {7 N ~ n • I x~ l , - ~ O V H n m • I i i CJ~o J H ? X Q Q ~ W a ~ a a o ~ O r O O LL K Q LL tl) d W q q n a q O < Q K ~ ~ O O O ~ J O q q Z F ~ ~ O ~ W 2 O O w < ~ J O J C > J Q~ Q w O Q O W O LL W O H Z F O C t- ©pace Program Page 3 of 8 Denton Senior Center Programming Survey 31-Mav-07 Rank # ° Why do you attend the Senior Center? Socialize 1 36 (Rank 1 through 5 in order of importance - 1 being highest) Food /Lunch 5 9 Travel 3 17 Health & Fitness 2 23 Education 4 16 ° Check the typical times you attend the Senior Center: Morning 87 Lunch Time 26 Afternoon 47 Evening 56 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Yes No Do ou subscribe to the Senior Center News? 87 Have ou ever bou ht an hin at the Craft Store? 101 Have ou ever one to Wednesda Movie Ni ht? 64 Have ou ever asked for One-on-One Com uter Trainin ? 23 Have ou ever borrowed a book from the Senior Center "Mini" Libra ? 69 Do ou belon to the Ed Bonk Woodsho ? 8 Do ou belon to the Denton Domino Club? 2 Would ou use a Fitness Center with exercise a ui ment? 98 Should the Senior Center have a se crate Floor Exercise Room? 100 Would ou use a Senior Center G mnasium? For basketball, voile ball, indoor soccer? 23 Would ou use an indoor walkin track? 96 Does the Senior Center need Locker Rooms to chan a clothes and shower? 44 Should the Senior Center have a lar e-screen television? 92 Do ou icall eat lunch at the Senior Center? 24 Would ou a additional mone for better food varlet and ualit ? 58 Should food be available for urchase throw hout the da ,other than at lunch? 44 Should the Senior Center have a se crate Dinin Room from the Multi ur ose Rooms? 92 Should the Senior Center have Multi- ur ose Rooms with a lar a erformance sta e? 99 Should the Senior Center have a covered atio for socializin and activities? 94 Are ou in favor of multi enerational ro rams? like Grann & Me Ceramics 71 Have ou ever rented s ace at the Senior Center? 17 Is it a ood idea to rents ace at the Senior Center? 83 Do ou own a deskto corn uter? 83 Do ou own a la to corn uter? 29 Do ou use the Internet? 78 Would ou su ort a hi her annual fee for additional buildin amenities and ro rams? 64 ° What was your favorite Senior Center Day Trip? (like Texas Ranger baseball game) See attached comments ° What is your favorite annual Senior Center Special Event? (like Fourth of July lunch) See attached comments ° Your age: 50 - 65 years 18 65 - 80 years 78 80+ years 27 Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ' ~ pace Program Page 4 of 8 ' ° Check the building features that you would be most interested in Social Living Room 63 Classroom 50 Multi-Purpose Rooms 81 Library 77 Dining Room 51 Computer Room 59 Coffee !Snack Bar 67 Multi-Media /Television Area 57 Catering Kitchen 42 Outdoor Patio 67 Fitness Center 92 Back Screened Porch 44 ' Game Playing Area 61 Garden 124 Billiards Area 29 Walking Trails 59 Arts 8 Crafts Room 62 ' Arts 8 Crafts Store 60 ° Check the programs, clubs, classes, or seminars you are most interested in: Heath 8 Fitness Dance Group Exercise 86 Tap Dance 19 Aerobics 40 Line Dancing 49 Tai Chi 29 Swing Dance 42 ' Stretch N' Tone 75 Ballroom /Social Dance 59 Clubs /Seminars Triangle Squares 8 Finance 22 Middle Eastern Dance 8 Genealogy 30 Stage Dance 10 ' Memoir writing 16 Driver Safety 7 Book club 32 Language Classes 20 Cooking 39 Spanish Classes 29 ' Driver Safety 63 Other Language Classes 11 Computer 54 Music Arts 8 Crafts New Horizons Band 51 Photography 34 Young at Heart Band 57 Sewing & needlework 32 Bell Chime Choir 17 Art History 18 Senior Center Chorus 22 Painting & drawing 25 Games Ceramics & More 23 Bridge 30 Pottery 28 Pinochle 21 Miniatures 3 Canasta, "42", Skipbo 41 RSVP Project Group 18 Other Card Games 50 Card Workshop 30 Pool Tables 29 Reading 8 Writing Jigsaw Puzzles 28 Reminiscence Writing 13 Creative Writing 14 ' Reading to Denia 14 ° What other programs should be offered? ' See attached comments Comments S tt h d t ee a commen ac e s Denton Senior Center Feasibility Study October, 2007 ' Brown Reynolds Watford + Architects Inc. r~ ©pace Program Page 5 of 8 Survey Free Response Answers What was your favorite Senior Center Day Trip? Tyler trip Galleria shopping Ranger game Zoo Shopping Football Dallas art museum Opera house Cranbury boat cruise Winstar casino Stock show Live musicals Patsy (Line show) Horse race Arboretum Sam Moon Bill Gates show Dublin coke Clear creek park Civil war museum Addison air museum What is your favorite annual Senior Center Special Event? Volunteer lunch and seminars Mother's day brunch July 4th New years eve Summer concerts Veterans day music and dance Valentine party Volunteer honors Dance activities Christmas Texas state fair Volunteer appreciation day Book reviews TTT sale Dancing on Thursday night Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. i pace Program Page s or $ What other programs should be offered? Book and literature presentations speaker forums, lectures Singles activity pool for water aerobics AARP mtg. info. Self-defense course gourmet cooking gardening course mechanics course Nutrition and one on one help to lose weight. More economical travel trips Book clubs More physical activities Classes during the week Health topics Beauty shops (men & women) Camera club Exercise in the evening Board games Medical treatment classes Guitar, trumpet, and other music classes Art: sketching World Line Dance Computer training Multipurpose room equipped with DVD players, computers, CD, VCR, and slide projector Opportunity for members to speak about their experiences Swimming indoor pool Bible study Quilting Watercolor Oil painting class CPR and first aid Flowers arrangement Cooking demonstrations More for active seniors during the day Drama classes Walking club Travel programs with guide starting at senior center Government program updates by professionals A trip to visit horse ranches in the country Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. pace Program Page 7 of 8 Sex education Improve woodshop's tools and materials Yoga Programs presented by university student who need practice. Talks by tradesmen Singles activities A better afternoon exercise class (mornings are too busy) Comments: There needs to be a central location for the center. Fees shouldn't be high Stage needs to be higher so able to see instructor. Need separate card room computer room needs printer and capability and support digital photography editing and print- ing Area outdoors with shaded walk. Need more variety of advanced classes Offer Denton seniors a trip to the centers that the firm has built. Needs comfortable chairs Larger storage room for the exercise equipment. The city should be true to the promises they make, stop wasting funds on consultants and fea- sibility studies. Needs to have day trips and classes in the evening for people that work during the day. Keep the woodshop More exercise machines Separate room for music rehearsals Book sales and garage sales accommodate those on low incomes. We need more parking spaces Have more equipment available for special group meetings Acoustics are terrible Need better P.A. equipment No carpet Use civic center for rental only Need a larger center Careful scheduling to allow the maximum use of the space. Art room needs easels and moveable stands for art supplies. Everyone in stretch and tone class needs to be able to see the stage Need bigger, more elderly friendly vans Facility is too small Rental facility for wheel chairs, walkers, canes, etc. More storage Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ' ~ pace Program Page 8 of 8 Larger library area ' Separate ceramic and pottery rooms and separate films Bus to musicals More than beginning line and tap dancing ' Covered walkway to civic center Should overbuild for increasing number of seniors City/county taxes should be first source of support ' Not enough publicity about the new horizons band In need of a larger room for stretch and tone program ' Would like more trips and fewer cruises Need more staff New kitchen and dishwasher Larger ceramics room Consider a second senior center in the southern part of Denton. Need a larger room for the woodshop. ' Need more bike racks Need a designated room for bridge Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ©tUdy Page 1 of 20 Existing Denton Senior Center The City of Denton's CIP Bonds have been sold in the amount of $595,000 less administration and Feasibility Study expenses leaving a balance of $539,875 for design development and parking lot improve- ments. Additional funding of $1,305,000 will be sold in June of 2008 less administrative expenses of $32,625 providing $1,272,375.00 for con- struction at the existing building. These limited funds will not allow con- struction of a new Senior Center or purchase of an existing facility. The best use of the current funding would be the renovation and possibly slight expansion of the existing senior center, along with parking improve- ments. There are two design approaches when considering renovation and expansion of the senior center. The first approach, Option 1, is to more thoroughly renovate the interior and create new spaces that improve the building program use and efficiency, while still providing a modest addi- tion. The second approach, Option 2, is to minimize building renovation and finish improvements, while providing the largest building addition possible within the budget, approximately 2,000 to 3,000 square feet. Based on discussions at the community meetings and with members of the Senior Center Advisory Committee and Park Department, the highest priority needs for the existing Senior Center are listed below: •Parking lot pavement condition improvements and additional parking spaces •Relocation of the sanitary sewer line under the existing building •Physical Fitness Room with fitness equipment and / or space for physical fitness activities •Social Living Room with coffee /snack bar, comfortable furniture and pool table •Game Room for cards and dominos •Activity and Media Room with group TV/movie viewing capacity •Library, Reading and Computer Room After studying these programmatic needs and comparing them to the existing spaces, it is apparent that portions of the facility are not ideally used. While certain spaces such as the large Multi-Purpose rooms are heavily used through-out the day, other spaces are only used by a small portion of attendees for a few hours per day. The most underutilized spaces include the pool (billiards) area, the domino room, and the wood shop. While these activities may actually deserve their own rooms, the limited area of the existing senior center and high demand for fitness areas, requires the maximum multi-use of spaces. As a solution, the fol- lowing conceptual senior center renovation and expansion design com- ' bines one pool table with a new Lounge that has comfortable fumiture Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. 1 ©tudy Page 2 of 20 and aself-serve coffee bar. It also converts the existing domino area into a Fitness Room and combines domino and card playing into a new Game Room in a building addition where the existing library is located. The existing front card playing room is converted into aLibrary /Reading Room. And finally, if the Woodshop could be relocated off site, the exist- ing space would make an ideal Activity /Media Room for additional game playing space or have the capability for a TV lounge or larger movie / lecture gatherings. Although this renovation expansion may not solve long-term needs, it would give patrons a new since of ownership and pride in their home away from home, while future planning contin- ues. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ©tudy ~` •s ~• ~ . ~~~ Building--~ ~ ~/'` Existing ~~O Senior Center \ ~4A \\ i ~~ _ .~~~ -- -_ ~ - _ i ~:~, --. ~~ ~ , u _ .. ~' Existing Senior Center 16,430 SF Existing Parking 126 Spaces ~~ New Addition 860 SF New Parking 32 Spaces Total Area 17,290 SF Total Parking 158 Spaces SITE PLAN N / j i Q i - ~ m i 3of20 ,:;. -~`` a ~ \ ~o o •~~~ ~, _ :~e uz ~ ~; Y..' Study of Building Renovation Option 1 Denton Senior Center Feasibility Study October, 2007 ~I AD I ONAL Brown Reynolds Watford + Architects Inc. ~tUdy Page 3 of 20 SITE PLAN N o ~ Q it ,~ `z. a' ~ \ ~a o .~~~ ~: Study of Building Renovation Option 1 Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. i ~ i i .. ii ,,, r i .~ ~~, ~ f ~~~~~ i G w 1 Z ~ _` ~ s: ~ ~ ~ ~ ~ r s~ Yr ~1. ~ - - S y l ~ ~ "rte S ; - 4 :i. ~~ >~/ ~ ~ '/ ~ ~~ -W~f ~ !r f"-wZ0 / tt lJ' 'n.'o*,t'."-~ T ~'.~S' ~ -""#~'~ , ~'.. I r ` ? w ~ J~. -~ ~ L i = ~~~ 1 ~ .. li ` _' ~_; ~ ' ~' ,_Y 1 ~ ; s, I n ;, ~ ham. -+a , e -:; ~;~'. 1 ~ 1 F - ~ ~~~ _ ~ ~I ~ ~~, Z ewe% ~ ~ i ~ _ i ~ ~ Z r i 'Q' ~ i i X. 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I } I 1 ~- Z ' N O I ~ ~ ~ Q I Z> ~---------------------i w ~ ' U Z ~ ~\. ~~~' ill w O ~ U N Z 8 z° ..Q ~ m - ~ ~ w . ~ i I o ~~ o x o Z x a N s I ,W v --~ O ~ ~ E --------------- :~I IJ 1I I ~~ s i ~ F °~ 8 ' o I ---- I. - .. lil Z I- .. u t~ Z Q J U C - ~ = O Q J LL = y C tJ O C ~ ~ C C Up v o o u c fn ~ V U c Q o + c m ~ D rs 3 0 c 3 0 m ~ ~tudy ^ ~:k ~ c~t.~',. ~ ~~ a '~s~ a: 4 \ -- ~ , c ~ ~ (1 \~ - - ~'' /A .. ~ `_ ~ _~ Building Addition \ _.y. \ `\ - \ 0 ~ ' -- ~ ~/,'' Existing ~~O Senior Center ~, ~ O~iO , ~ `/~ ~ ' r~ r ~ -~~ '~ ~ ~ , ~ ~ `~ ~ ` ~ ~ `, 1.~ . ~. T' ' ~ / ,~~, _P '~~ ~, ~'' .., ~ - =~ ~~~. ~. '_ 1 w - 54~~ 4 I ~_ . ~ _-~- Existing Senior Center 16,430 SF Existing Parking 126 Spaces ' New Addition 2,000 SF New Parking 32 Spaces Total Area 18,430 SF Total Parking 158 Spaces ' SITE PLAN N o ~"~ .~ / ~ / ~ / ~ ~J i m - " ~~Y ~- a _ ~, ~ \ ~ ~p o ~ .~~ ~~ ,_ ~ ~~~' ~t~. , .~ ~: Study of Building Renovation Option 2 Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. 6 of 20 w z J W W Q Z Q Z F X W ^ • ^ Z O Q O E W A p O .~ O N d' O a ~o 'v .~ m U `o 'c m ~ ~ u o ~ c ~ ~ ~ U p v _o o _u C L ~ U i o c 'i' ~ ~ 3 0 v 3 0 m ©tudy Page 8 of 20 First Baptist Church of Denton The First Baptist Church property of approximately 11 acres is almost completely covered with parking for approximately 630 cars. The two buildings on site are the Church Facility and the Christian Life Center. The 90,750 square foot Church Facility was originally built in 1967 has had many building additions. The building currently accommodates church offices, classrooms, music rooms, a fellowship hall with dividable multi-purpose rooms and kitchen for several hundred, a youth center, large nursery and pre-school program, and a small chapel. While well maintained, the building has various aged mechanical, electrical, and life safety systems. Recently replaced major components include air cooled chillers, air handlers, and electrical switchgear. The roofs of both build- ings are in good condition. The 20,800 square foot Christian Life Center was built in 1975 and is in good condition. While this building was con- sidered for the new senior center, the building is too small and activities would be divided with the Church Facility, resulting in more difficult man- agement and increased operational and staffing costs. We believe the best location for the new senior center is the area north of the sanctuary, because of the large single block of space that includes the fellowship hall and kitchen and newer mechanical, electrical, and life safety systems. The Space Program proposes a 39,000 square foot facility in a renovation scenario, but the church has several existing spaces that would require light renovation, but are larger than pro- grammed. The proposed design uses approximately 48,000 square feet of existing space. About one-third of the space would require light reno- vation, such as the fellowship hall. But the remaining two-thirds of space would require demolition back to the structure and complete reconstruc- tion of new rooms and mechanical /electrical systems. The following two floor plans show a two phase approach for construc- tion. Phase 1 would renovate the first floor and provide 29,000 square feet. Phase 2 would renovate the second floor and provide an additional 19,000 square feet for a total building area of 48,000 square feet. Denton Senior Center Feasibility Study October, 2007 ' Brown Reynolds Watford + Architects Inc. ©tudy Page 9 of 20 ~-- - ~~~ ~ ~ t ~ _ - r-•; -- ~ _ . ;~~~ ~_ _, {, , ~i N C O ca ~\ ,,, ~,:, \ centst~Pe~ CreS\ 1 ~~, ~~ ~ i, r 'l~ (- ~ ~- L ~~ ~:_ 1~~~ '~ 1 ,. `~=~ - - -- ~ ~ ~ ~ ~ ~/ m L __ ~ S Landscape ~ _ , Rertovation ~ > _ ~ +vr. .~ t~~ ' ~.~ « i,. ~ _ Pr opos~ F n~firn ~ f ~ . ~T; `IA~e of Loc3er~~d t~p~_I_ •h , ~~ ~~. ~ . ~ ,~ . x~, s - ~ r~'~ . ~-- ` _ ~. ,. 21:`re,. ~ ;l ~ t 4.:. _:r ~ - _ _ ' . a "r" i.... - l ~\, I Existing x• .- n Church Facility i 1_ `f z, I~ ~. :l Life Center 20,800 SF Existing Parking 630 Spaces Renovated Senior Center 48,300 SF ~\\\\\\\\\\\ \\\\\\ \\\\\\\\\\\\\\\\~\\\\\\ ~ Remaining Church Space 42,450 SF SITE PLAN N Study of Bond Program 2010 .o o heo Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. 3 o _ _ ~ ~ ~ 1 ~ ~ g ~• I - ~ ~ i G ` r ~ ~ Y `• R I __________________ _~_~~_~.f ________~~____________ ~ a ~ ~ ' 0 - i ~ x~ `~ gg .. S ~ -- - i s = L F v ~ ~ ~ J • YM ~ ~ ~~ ^ 9 L____.______J v v yF . 9 I ~ $ ~ ~ I G '~ 4 v 4 G ~3 ~ ~ i ° 5 3 L 3 ~ ~--, i _ . $_ ~ t_~ x z ]moo 2 VAR Hw~ v <~u mho ~vZWia LL Z ~ Z ~ O m Z w ' oe- p~a Z z `' Z Z o 5 a c z O y C V O C ~ ~ C C U ~ ~ _o `o v C ~" L (/! U ~ c G o + c d ~ ~ O 3 0 c C 3 0 m ,l ^ • ^ • 3 ~ o ~ ~~ _ ~ _ , j ~ ~: Y ( ? - - _~ _- - -- ~ B ~ y ~ ~ E ---------°--------°------------------y-°--------------°--- n' ~~ _~ ~ 7 3 ~ _~ _~ ~~ a . ~ .. .. 1 -~ ~< =fit `v a }' Y t 4 'a' v~ . '^ ~ F ^ ___.__ _ ~y u 3 a 7 ~ ~,_. "~ aowaw ~ -. ` , g. ~~ I i ~8. ~~ ~- f f .. I ~a _.~~ ~~ _ V - i ~ ~' .` 2 '^ z Q ~ K U r h W V ~ V O ~ ~ a m~0 ~ w Z ~ H m ~O~ Zr OoLL ~ z ~~w z < W x a a ~; Z a o_ 0 y ~ N O C ~ C d U ~ v _p ~ d ~ ~` L ~ U o c + d ~ O c 3 0 c T 3 0 m ©tudy Page 12 of 20 New Construction Senior Center The largest single advantage of new construction is the ability to have space of optimum size and adjacency. The proposed 37,500 square foot senior center was designed without a designated site, but takes advan- tage of ideal circulation relationships and solar orientation: The plan should be adjusted according to the actual site, yet still maintain its over- all structure. While the floor plan accommodates many of the same functions as the existing Senior Center, the main difference is the allocation of dedicated rooms, in lieu of many multi-purpose rooms. These new dedicated amenities include separate dining, media (for video viewing), library / computer, dance /aerobics (in addition to a fitness room), music, art, and ceramics rooms. Other rooms that require further discussion to opti- mize their effectiveness include the woodshop, changing /shower rooms for fitness programs, the character and scale of the social lounge /living room, and the kitchen as related to the desired food service operations. Another subject for further consideration are outdoor spaces. Several desired programs of interest gathered from the community meetings were a garden and outdoor walking trails. At a minimum, the new senior center should have covered outdoor patios for casual eating and conver- sations, along with a drive through Porte coacher for covered building entry. Following the Floor Plan are conceptual renderings of possible building massing and image. In order to capture the final image and overall impression of the new senior center, the City and center participants should discuss the unique characteristics of Denton and attempt to reflect them in the architecture and site design. Following the renderings, site plans of the new senior center, along with approximately 135 cars, are shown in four city parks selected by the Park Department in order to study the its scale and impact on the existing park amenities. The four parks are Mack Park, Lake Forest Park, North Lakes Park, and South Lakes Park. The parks were not selected to align with ' locations of Denton's senior populations, but simply as "fit" studies in city owned property. The next step beyond this study is a demographic study to investigate current and future numbers and concentrations of senior ' populations. This information will inform potential project locations and verify the appropriate scale facility. The demographic study should also ' run parallel with dialogue with senior center participants about their pre- ferred roject location and o tions for trans ortation p p p . Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. St F ~~ ~ ~~ i ~ ~ ~ z O 2 s V V r _ ~ F s ~ i • ,~ --~---u---- Os ~3G Y y ` ' z~s i ~~R u Wb • e ,~ 9 ~_ ~~ Gy ~ j ~ _ s iri ~- ~ffi }g{ ~ N F~ o ~ VV O Z f , ~ ~~ r °` .. __ . ~~ .-~_.--.._~=L~ - -- -____ o ~. ~. Z ~ gQ .~ x <~ ~~ F u ~&~ .~ a a .. ~ V kn~ Z V O Z N ~_ Z O O N Z Q ~U ~O z~ 00 z vm _.. ~ Z 1 '_ Z i Z- zT o~ `y C V O C ~ ~ C C vO v 0 o v .C ~' L ~ U O Q C + ^ ~ 3 O T OC 3 0 m `y ~ V O C c c U ~ U p p d C S U ~ r ~ c Q o + C N ~ ~ O ~r A 3 0 c r v c 3 0 m` c 0 w c 0 U 3 0 z w 0 c ~o mo ~ N C mE ~ ~ ~o o, ~ o ma` v ~o c c 0 0 Um `y ~ ti O C C C d ~ U ~ V p ~ 6J C T t ~ U ~ o c + d v O C A 3 0 c T d K C O_ G1 7 N C O U 3 m Z w 0 c ~o mo ~ N C m E o: ~ ~ W ~ o as m U L C C O O U fa `y C V a C ~ ~ C C U ~ V ~ O ~ .C ~_` L U ~ i c o + c O ~ 'L~ 3 0 c a s C _O 7 Cl C O U 3 m z w 0 m c ~o mo ~ N C m E z „ ~ w ~ o na m vv c c 0 0 U f0 ~~ ~ C O C C d y Up 0 `o C UU 0 c d p c 0 •U 2 N C O U 3 m Z w 0 c ~o mo ~ N C W W Q~ ~ O ma` ov c c 0 0 U fC V C V _v L i Q v A 3 0 c r a C c 3 0 m` udy Page 18 of 20 ~ is . _~ ~, ~_. A? + •~, _{ } rf ,. -~ ~' _ ~~ ~ '~ ~ ~ ~ ~ '~ ;~~..;,.,.;, s ~' ~~.~ ~ 44Gf}_ ~ ~ _'. ~~I . v=: s T , ~ ~r F~f: r ~t ~ ~ `' ,`! C ~ . ... t Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. 1 ,~ -_~_ -: :: .. ,~ .., ,~ .,~: . R~ ~- ! r ~" ~ y r. ~° _ + 1 t~ 3 ~ ~sw - . _ _ ,~y ~ ~. ~f , ' ~. ~ ~ , , ~ ,, s.:. , m ~t ~~ ; .~ v :~ ~ ~. ,~ ~~ . _ `~ ~. -, _ _. [ 4 _ _ / SITE PLAN N Site Study South Lakes Park ~O I I (J SC -ALE 1 1 ©tUdy Page 19 of 20 s~ •i i ~'f `fir ~T~lr~~~'~~b~ ~ 1~ i-_,, ' ~• '~ i ' _..f' _ .i .~ J~ ' - r~ a ~ •"'`~ 'if ~ ~~ A s -. _ • ~ ` ^ ` ~. 'l i J y. 1 ' s ~ . ~~'>~,. art ,. '`` 4 ~ ~ .~ i [~ - _ _ r4. ~ ? 71 !~ I_ ~ .~ ..s ..r r - 1 ~`• ~y i r ' ` ~. • ~- ~ ~ I ~ i ~ ~ •. '_~# .~ j ,~t ti's ~~` ~ r~ 4 - i~,.,~ •~, •. I . l ,' ~, a-ff .- ": ' .y ~- ..mot„ i 's ~ s ~ t -a. - 4 ~ 1 "r ry.. ~ /E ~r V' f ~ ` ' ~= ~ L I -F - t~ S - _ ~ ` a" ~_~ =t.-' 4 ~ Y ~ ±_ _ r. = ~ ~. ' ~ _ ~ - ,_ ., .: • ~ - a r> ~ t . . ~'` .pr`y' _ - _ ~, "~+i~~ * '- ! ~ ~ li ~ ~. ~ ~ 1~ SITE PLAN N Site Study North Lakes Park ~~ )1 TO ti( ~l E r, Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. 20 of 20 f 1. b k _ ~ ~ _ .. 1 - <~ ~d__ . • -,~' •~~~ ~~ ~ r.-, -.' t t ~ `~ - - -± - -.--~ i ~~ ,. _ -I t _~ ;, - - ~ ~ ~si _,"~~,~ ~~+, f •`~_ ~_ - L.~ r ~, - .~,~ _ .~~ ~' . ,~. .- i is • •'. ~ •i~_ ~j,, S _ rr ' ~ -. ,;+' ~ 4,. i ~y ~~ 'jai ~. f.. `I~~ "' T 'r __ ~; x~ ~n ~l ~. ."q s * 'aY. • ~ 1 s r • _ _ . g a~.. ~f SITE PLAN N Site Study Lake Forest Park NO1 TOSCALE ~~ Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ' udget Analysis and Phasing Schedule Page 1 of 3 The following Budget Analysis and Phasing Schedule show concept ' budgeting and phasing for both the interim solution at the existing senior center and along-term-solution involving new construction or renovating an existing building. The Budget Analysis shows construction cost increased by 30% for the owner's development cost including contingen- cies, furniture, separate contracts and professional services fees. All costs are shown in today's dollars. The current funding available for renovation of the existing senior center is $539,875. These Phase 1 funds are proposed to repave and slightly ' expand the existing parking lot. Design and documentation should begin immediately to allow the construction completion by next summer. Design and documentation of the existing senior center renovation ' should begin in the fall of 2007 allowing for the start of construction in summer 2008, when another $1,305,000 of bonds are sold. Because the senior center will remain occupied during construction, a phased approach will complete in spring of 2009. A long-term senior center solution involving either new construction or ' building renovation will require bond funding. If an existing building is purchased, a two year time period should be anticipated for design and construction. In the case of the First Baptist Church, they may be ready ' to sell the property by 2012 yielding potentially immediate occupancy in portions, while design and construction of Phase 1 could extend until 2014. Phase 2 is shown for a possible 2015 bond program with occu- ' pancy in 2017. If tradition holds true for bond elections every five years, the next Denton ' bond election would be in 2010. The total budget for a new 37,500 square foot senior center and site amenities is projected at $12,200,000. If bonds are sold in the beginning of the bond program, occupancy could ' be anticipated in 2012. LJ 1 Denton Senior Center Feasibility Study October, 2007 ' Brown Reynolds Watford + Architects Inc. i udget Analysis and Phasing Schedule Page 2 of 3 ., - - -- ---- --- - - - , - -T -- , ---- i of Denton Senior Center Feasibility Study Cit y 4 October 16, 2007 ~ ~ I _ 1 _ _ ~ ' Year 1 - - -- ~ _ __ _ _____ ____ --- -- Pro' fi Fundin Available Bud et ~ Area SF - Const. Cost I SF Const. Cost _ ' ' - -- - +- - - -- - -- - - - - - - -- - ~ ~ - - - - I- - - A - - --- Denton Senior Center Renovation / Ex ansion i i Toda 's Dollars] ~ i Option 1 phase 1 Parking Renovation ~ 2007 $595,000 t _ ' 44,100 ~ Parking Renovation and Expansion (126 Existing Spaces) $7.25 _ ___$319,875 __ _ _ __ 12,000 + ~Pa g Renovation and Expansion (25 New Spaces) __ _ _ _ $10.00 $120,000 _ ___- _ _____ i 1 ~ IRelocate Sanitary Sewer Line (if needed) __ LS _ $100,000 _ _ ____ _ _ _ _ __ Total Area! 56,100 _ _ $539,875 - L -- rt 2008 O lion 1 hase 2~Buildin Renovation/Addition , $1,305,000 ~ - - - - -- - ------ _ 1 ~ Li ht Renovation g 12,215 $44 $530,500 r-- -_ ~- ---- Moderate Renovation _ _ _ - ---- -- --~----' Building Addition ---- -- 4,215 ~ -------- - r-- - , 860 - ___ _ __ _ $125 $250 __ $526,875 $215,000 - - __ - - -- - ------ ----- -- ~ - _ Total Area; 17,290 -- -- $1,272,375 _ - _ _ _ O tion2 Buildin Renovation/Addition i 2008 $1,305,000 r __ ~ Light Renovation i 15,530 $26 $409,875 _ __ ___ __ _ __ __ ______ _ _ + Moderate Renovation __ ____ _ 900 ~ _ _ $125 _ $112,500 __ ~ __ __ Building Addition __ _ __ ; 3,000 _____ $250 $750,000 - -- - _ _ __y - - - - - - _ _ _ _ - Total Area' 19,430 _ - -- $1,272,375 i I i t - ~ I i i f 0 19,4301 0,0 0 n Senior Center 51,90 iTotal Dent o $1 812,250 _ . . _ _ _ B Renovated Existin Buildin First Ba list Church of Denton -- ~ ----1------- -- - --- --- + ---- Phase 1 Building Renovation/Addition 1st Floor , 2010 ----- ' -- -_ $5,700,000 - - - - - - ------- ~ i Chapel Demolition _ _ _ :Bond Moderate Renovation _ ! 3,400_ ~ 10,370 $10 $100 $34,000 $1,037,000 __ ~ _ _ _ _ _ _ 'Heav_y__R_enov_ation___ _ _ 18,000 _ _ $175 $3,150,000 iBwldin Lobb Addition = 9 Y 700 $250 - $175,000 r _ _ _ _ _ - -- --- - - - - ~- -- - - _ _ ___ t ; Total Area: 29,070 Total Phase 1 $4,396,000 -- r ' --- L---'-- -----_-- ---- -~-- - Phase 2 Building Renovation 2nd Floor , 2015 - - $4,400,000 i - - ~ Bond Moderate Renovation _ ' 0 $100 _ $0 _ Heavy Renovation , 19,220 $175 $3,363,500 _ Total Area, 19,220 -Total Phase 2 $3,363,500 r-- -- i - ------ ----- --- -- ---r-- --i i ~ Total First Baptist Church X510,100,000 48,290 r +---- ,--- -- - - - - ~-------- - - - i - - - $7,759,500 I- - --1 -- --- -- - -- - - -- + --- ~ ~ - ~ - - } - ~New Senior Center Construction ~ ~ ~ I i • __ Buildin Construction 2010 $12,200,000 , iNew Construction Area !Bond Total Area 37,565 $250 $9,391,250 _ _ t (including 135 Parking Spaces) -__ _ ~ __ _ _ ___ _ __ __ --- t ----~---- -- (Total New Construction $12,200,000 37,565'•, 59,391,250 Denton Senior Center Feasibility Study October, 2007 3--,- m. 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LL.O ~m m~m'LL.~'m. ~ O Z ~ C"C ~'O J m'J m~[ll, LL.~.[O~__ uopdp _ Q ~- a a m .~ a ` ~ a a ii ppendix Page 1 of 28 Existing Senior Center Condition Survey ~ "{ Site Conditions The Denton Senior Center is located within the Quakertown Park off Bell Street. Other municipal facilities in the park include the Civic Center, the Library, and the pubic pool. To the south of the Center is a drainage channel that is acknowl- edged on FEMA flood maps. The 100-year flood plain that restricts the locations of buildings is within 36 feet of the south side of the Wood Shop and Crafts Room. On the north side of the Center is a grove of mature trees that continue slightly beyond the municipal swimming pool. Behind the Center to the east is an amphitheater with concrete stage. Given these site restrictions, only a portion of land just north of the Senior Center will be available for expansion. This will require removable and replacement of some trees, along with reloca- tion of a 15" sanitary sewer line that currently runs under the offices and restrooms. Site Arrival and Parking A single driveway provides access to the parking lot that is mainly to the left of the entry drive adjacent to the building. The parking has a natural one-way circulation and allows drop-off at a covered walkway leading to the main building entrance. Beyond the entrance the parking has an odd geometry conforming to the trees on site, but is relatively easy to navigate. If a parking space is not available, patrons can proceed to a second parking lot on the other side of the entry drive. In total there are 126 parking spaces that serve the Senior Center. Expansion of the parking area will be diffi- cult, except for adding spaces within the trees north of the building. Building Area 1 The Denton Senior Center was originally 5,450 square feet when constructed in 1977. A building addition completed in 1990 increased the building area to 16,400 SF. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ppendix Page 2 of 28 Existing Senior Center Condition Survey Original Building Functions A covered walkway leads from the entry drive sidewalk to a vestibule with sliding glass doors and the front lobby. The lobby has no specific purpose, except as a social gathering area. Off to the left of the entry, a reception counter has good vision of the entry, but not much beyond. The Conference Room and Living Room are the only activity areas visible from the lobby. The Conference Room is widely used for senior programs and as a staff meeting room. The Living Room is used for a variety of activities, including card playing and watching movies on alarge-screen television. The two other activity areas in this area are visually obscured from the lobby -the Game Area with billiard tables is behind a display cabi- net and the Domino Room is windowless. The Kitchen in the Domino Room appears to be underutilized. A door past the reception desk leads to four offices and a small workroom that was actually constructed with the building addition described below. Although small, the office area appears functional, except for a needed larger Workroom. The original building restrooms serving the front half of the building are adequate in size, but do not conform to current accessibility codes. Building Addition Functions The building addition in 1990 added significant functions to the Senior Center including a 3,600 SF Multi-Purpose Room with moveable partitions, small stage and storage room, along with a Kitchen, Ceramics Room, Woodshop, Lounge, and large restrooms. Most rooms function relatively well today, except the lounge, small stage, and Kitchen. The stage should be a least twice as large and have ramp access from the main room. The Library area in the Lounge is very crowd- ed with three different functions - fitness, bookshelves, and card playing. The Lounge, however, is one of the nicest rooms in the facility, because of the covered outdoor Veranda with open views to the park. The Ceramics Room has some south and western natural light, but could use more controlled light. The Woodshop is well equipped and has a very organ- ized program. It does, however, cater to a relatively small number of patrons for the overall building area. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. 1 ppendix Page 3 of 28 Existing Senior Center Condition Survey The Kitchen is a narrow galley style with reach-in refrigerator, stove /oven, countertop sink, and pass-through window to the corridor. Connected to the Kitchen are separate Pantries and a Service Room with a commercial ice maker and door to the service drive. The space is adequate for the 60 lunches typi- cally served at noon. However, there is no adjacent eating area other than the window-less Multi-Purpose Room across the corridor. The Senior Center is also available to the public for rentals. Although renters or their caterers can use the Kitchen, its overall small size is minimally adequate and stag- ing often occurs in the corridors. The final function in this area is the Craft Store. A popular and well run operation, it sells crafts produced by the Senior Center patrons. Architectural Interior Finishes Condition The visual impression of the Senior Center is of a well-main- tained facility in need of refurbishment. The front entry lobby, conference room and living room have been more recently refinished that the remaining building. Overall, the architec- tural finishes are from a neutral palette without any accents or character. Most walls are painted white gypsum board. Most of the ceilings are suspended acoustic the with fluorescent lighting. Ceiling heights vary from a typical 9 to 10 feet, but the roof is raised and allows higher ceilings in the Billiards Room, Domino Hall, Ceramics Room and Woodshop. The Multi-Purpose Room has the highest ceiling at approximately 25 feet. Flooring is typically either carpet or vinyl composition the (VCT). The Multi-Purpose Rooms have wood parquet floors. A goal for a building renovation and expansion should include upgrading the interior finishes to create a more distinctive character. This character should have more residential or hospitality appeal and appear less institutional. Techniques to accomplish this goal may include better quality and varied lighting, accent wall materials and colors, and patterned floor covering. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ppendix Page 4 of 28 Existing Senior Center Condition Survey Roof Condition The Senior Center roof has seven sections separated by parapets and curbs with at least four different elevations. Overall the roof is in excellent condition and well maintained by City staff. The current roof is a modified bitumen mem- brane that was installed in 1989. The membrane surface, parapet copings and flashings appear in good to excellent condition. City staff provides required maintenance and also works with a roofing consultant, Aramko. The higher portions of the roof generally drain to the lower section via scuppers and downspouts. The lower roof areas have roof drains and piping internal to the building. The only drainage issues noticed were leaves collected along the parapets and stand- ing water on the raised roof section over the Domino Hall and Game Area. It appears that the scuppers are too high for ade- quate drainage of this area onto the lower roof over the entry and Living Room. One code issue is that condensate from the mechanical roof-top units drain into the roof drains and storm sewer, in lieu of the sanitary sewer. This roof should be adequate to last another 10 to 15 years with proper maintenance. A building renovation and expan- sion should only require roof work associated with mechanical and plumbing renovations should as roof curbs and plumbing vents. The building expansion roof membrane should match the existing roof for ease of maintenance. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. 1 ppendix Page 5 of 28 Existing Senior Center Condition Survey Site Utilities The Senior Center is served with domestic and fire water, sanitary sewer, and natural gas service. Water service is from Bell Street. Domestic water enters the building through the original building restrooms. A four inch fire water riser is in a closet inside a storage room behind the reception desk. The 15" sanitary sewer actually runs under the four offices and building addition restrooms on the north side of the build- ing. A double clean-out is located west of the newer rest- rooms. Another double-cleanout is east of the original rest- rooms and the sanitary sewer routing is unknown. Natural gas service is from the Civic Center to the south. Two gas risers extend up to the roof on the outside of the original rest- rooms. While this issue is still being discussed, at some point the city will most likely be required to relocate the sanitary sewer line to run north of the facility and connect back into the main line running across N. Bell Avenue. Adequate capacities of domestic and fire water and natural gas for a building addition should be verified. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ' ~ ppendix Pa e 6 of 28 t Existing Senior Center Structural Report Existing Senior Center The building addition to the existing Senior Citizens Center would likely occur at the northwest corner of the existing building. Therefore, we ' focused most of our time reviewing the existing structure in this area of the building. In addition, contract documents were available for our review: ' Based on our visual review of the building and review of the existing doc- uments, the construction of the original building consists of a narrow rib metal deck supported by open web steel joists at five to six feet on cen- ' ter. The joists are supported by steel wide flange beams which are in turn supported by steel tube columns extending to the foundation. The ' foundation is basically continuous footings bearing on a compacted fill or undisturbed soil; there are no deep foundations on this portion of the building. The building addition in 1989 used similar construction for the superstructure. The roof system consisted of an intermediate rib metal ' deck supported by open web steel joists spaced at five to six feet on center. The joist span between steel wide flange beams which are in turn supported by steel tube columns. The foundation system used on h " ' t e addition utilized 18 diameter straight shaft piers bearing on a gray limestone stratum approximately nineteen feet below existing grade to support column loads. In general, the slab construction consisted of a 4" ' slab on grade, with the exception of the sixteen foot building addition along the north wall of the existing building. The drawings indicate a storm drain runs parallel to the wall in this location; a structural one-way ' slab over 4" carton forms supported by beams over 4" carton forms was used in this area. In addition, there was no expansion joint between the original building and the building addition at the floor level; however, the ' contract drawings did indicate an expansion joint at the roof level and walls between the original building and the building addition. No evidence of any issues with the primary structural elements was dis- covered during our visual review of the buildings. We did note a crack in the mortar joint at the window sill at the northeast corner of the building. In addition, the grade generally slopes from the northwest to the south- east and slopes toward the building along the north wall; there are water stains on the brick along the bottom of the wall along the full length of the north wall. There is a covered porch that wraps around the building ' at the northwest corner of the building addition. A flower bed has been planted in this area and visually it appears the soil is washed out beneath the adjacent sidewalk, which would typically be site work. However, review of the contract documents indicates there is a two feet deep grade located one foot back from the edge of the sidewalk that D enton Senior Center Feasibility Study October, 2007 ' Brown Reynolds Watford + Architects Inc. ' ~ ppendix Pa 7 ~e ~f 2i ' Existing Senior Center Structural Report allows the slab to cantilever out above grade; therefore, this is not a ' structural problem. Based on our visual review and review of the contract documents, it is ' our opinion there are no current problems with the building structure. The crack in the brick at the northeast corner can be cosmetically repaired. The grading along the north side of the building including the ' planter area should be addressed to create a positive slope away from the building; ponding water adjacent to a building foundation can lead to increased moisture in the soils beneath the building and cause building ' movement and damage to interior walls. As previously noted, the planned addition would likely be at the northwest corner of the facility. The grading issue would need to be addressed and/or the building addi- tion would need to be raised to a higher elevation than the existing build- ing. We would recommend the porch area be demolished at that time to allow the new structure to be located adjacent to the primary building ' structure. We would recommend a building expansion joint be installed between the current building and the new building addition. The scope of our report is limited to the specific items addressed above. Further, the conclusions reached are based on conditions observed at the time of my observation. No guarantee or warranty as to future life, ' performance, or need for repair of any item observed is intended or implied. Prepared by: TMBP Consulting Engineers, Inc. Jerry L. Barnett, P.E. ' Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ppendix Page 8 of 28 Senior Center Addition Possiblity Requred Sewer Line re-route if building addition constructed Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ppendix Page 9 of 28 Benton Beni or ~e~~e~° Eft ~doa~ ~~~e~ ' ~ ppendix gage 10 of 2a ' Existing Senior Center MEP Report Existing Systems Description ' The HVAC system generally consists of packaged air cooled rooftop air conditioning units serving individual zones in both heating and cooling. ' These units are a mix of Carrier in the original building and Trane in the addition, using refrigerant R-22 for cooling and natural gas for heating. According to the operating personnel, these systems are operating satis- factorily. There is, however, a plan to replace all the Carrier units (3 total) serving the original building during this year. ' The existing addition, which comprises primarily of the Multi-purpose Room and classrooms, are served by Trane units that are in good oper- ating condition. Therefore, there are no plans of renovating or replacing ' them. Proposed Expansion Heating, Ventilation, and Air Conditioning: The proposed expansion will be located NW of the facility, adjacent to the existing Multi-purpose Room. It is estimated that at least two high efficiency rooftop air condi- ' tioning units would be required. Both units will be designed fora mini- mum of 13 SEER, will be provided with an economizer cycle feature, will use the new refrigerant R-410A for cooling and natural gas for heating. Gas. The existing gas meter is located SE of the facility. The existing rooftop units are now being served with two (2) separate lines from this t meter. The line serving the 1979 units is noted to be provided with galva- nized piping. This piping is not an acceptable material for natural gas and is therefore recommended to be replaced with the units. The pro- posed expansion will be served by a new line from the meter and will be routed above the existing roof. The meter size will be verified with the utility company if it can still handle the additional load. Water: The existing water meter is located at the nearby street NE of the building. A 2" cold water line is routed underground diagonally to the SE corner of the building and horizontally in the west direction, up in the kitchen and to the restrooms at the north end of the building, where the expansion will be situated. It is felt that any water requirement for the ' expansion could be handled by extending this 2" line from the existing restrooms. This will be verified, however, in the final phase of the design. 1 S " anitary: A 4 sanitary line serves the restrooms along the north side of Denton Senior Center Feasibility Study October, 2007 ' Brown Reynolds Watford + Architects Inc. ppendix gage 11 of 28 Existing Senior Center MEP Report the building towards a manhole at the NE corner. Depending on the ele- vation that this existing starts, it is possible to extend this 4" line to the proposed expansion. It is most likely that the proposed sanitary system will have enough fall to be connected to this existing because the expan- t sion will be at a higher elevation than the existing. This will have to field verified during design. ' Storm: An 8" storm runs underground towards the south along the west side of the building. This line is just sufficient for the roof drains from the 1989 addition. A new 8" line will be required to handle the proposed expansion. This line will be routed alongside the existing 8" storm to the main storm line which will be verified during the design. Controls: The existing facility is now being served by an "Enviromatic" building management system (BMS). The operating personnel is satis- fied with it. The new control system for the proposed expansion will therefore be interfaced to this BMS. Electrical: ' The existing electrical service to the building is provided through apad- mounted 120/208V, three phase transformer located at the North side of t the building. The main panel for the building is located in the first floor electrical room directly adjacent to the multi-purpose hall. The existing main switchboard is already fully utilized physically and therefore does ' not have the capability to serve the proposed expansion. A new service will have to be provided from the transformer to a new switchboard which will be located in an electrical room in the proposed expansion. The existing switchboard will then be subfed from this new switchboard. ' This needs to be evaluated in the phasing process. Prepared by: Basharkhah Engineering, Inc. Henry Q. Santos, P.E. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. Oppendix Existing Senior Center Conditions Photos Front elevation detail Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. Page 12 of 28 Existing front entry canopy North elevation /Administration area Exisitng garden and trellis Existing service drive and entry South elevation / Woodshop t ppendix Existing Senior Center Conditions Photos Page 13 of 28 Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. Interior entry; Vestibule /Conference Room Reception Desk Living /Card Playing Area Reception view Billiards Room /Pool tables Reception /Admin. Area t 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ndix Existing Senior Center Conditions Photos 14 of 28 Restrooms /finishes Men's Restroom Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. Kitchen at domino playing area Kitchen at domino playing room Entry door to Domino room Domino Room 1 1 ppendix Existing Senior Center Conditions Photos Kitchen Page 15 of 28 Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. Existing Stage at Multi-purpose Room Entry portal at Multi-purpose Room Movable partition system at Multi-purpose Corridor at Kitchen /Service Entry Commercial Appliances at Kitchen 1 ~' ~J 1 ndix P First Baptist Church Condition Survey Site Conditions 16 of 28 The First Baptist Church of Denton is located on 1100 Malone Street off Cordell Street and Bryan Street. To the North of the Church is Rayzor Elementary School and east of the Church is Denton High School. The rest of the site is surrounded by single family homes. Southeast of the facility is the Church's Life Center. Just south of the Life Center are two portable buildings. There are a row of street trees along Malone Street and a few mature trees just north and east of the Church and more just east of the Life Center. Site Arrival and Parking The First Baptist Church maybe accessed from Malone Street, Cordell Street, and Bryan Street. Parking surrounds the Church Facility and the Life Center on all sides, providing a total of 630 spaces. The majority of handicapped parking is available along Malone Street and just north of the Children's Education wing. Because there are so many parking spaces today, it would be feasible to demolish some in order to estab- lish amore visible entry point and / or garden area. Building Area The First Baptist Church has been renovated and added onto many times. The original sanctuary was constructed in 1967. Afterwards the Cindy Nichols Chapel was constructed to the north. The Children's Education wing and Fellowship Hall was added to the sanctuary in 1993. The total building area of the First Baptist Church today is 90,750 square feet. The Life Center was also built in 1975 with a total of 20,800 SF. The square footage of these two buildings are more than sufficient for the needs of a Senior Center. If the Senior Center was to move in, there would be approximately 50,000 square feet of additional space for another function. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. 1 ' ~ ppendix ~~ge 17 ~f 2i ' First Baptist Church Condition Survey Building Functions The main entrance faces Malone Street. Upon entering through the large doors and going through the vesituble there is a large corridor that functions as a lobby. Off the lobby are two access points into the main sanctuary. The sanctuary has a sloped floor with a stage and choir area behind the pul- ' pit. There is also balcony seating within the two story space. To the north of the Sanctuary is the Children's Education wing and Fellowship Hall. The Fellowship Hall has a kitchen, a ' small stage and the large space can be divided into six small- er rooms. The Children's Education wing to the north and east of the Fellowship Hall runs along the length of double ' corridors. The first floor contains mostly nursery areas for small children and immediately above them are more classes for older children, grades one though five. There is also a large Youth Hall for teens on the second story just east of the ' Fellowship Hall and a small chapel connected to the north wing. The Cindy Nichols Chapel was built in the mid 1960's. The Fellowship Hall and Children's Education wing, built in ' 1993, connected the chapel to the rest of the facility. To the South of the Sanctuary is another wing. From the ' main Lobby there is a glass enclosed corridor that looks out onto the enclosed courtyard and leads to the Sunday School Classrooms, both on the first and second level. The ' Administration Offices are also on that wing just south on the Sanctuary stage and Choir Practice Room. Overall the facility offers plenty of square footage but does not currently comply ' with accessibility or mechanical codes. Architectural Interior Finishes Condition Since this facility has been added onto and renovated many times, the overall interior finishes vary substantially. Overall ' the architectural finishes throughout the Church Facility and Life Center are from a neutral palette with various shades of blue as accents. Most of the walls are painted CMU or gyp- t sum board. The majority of the ceilings are 2' x 4' suspended acoustical the with florescent lighting. Classroom ceiling heights average 9 to 10 feet. The Sanctuary, Youth Hall, and ' Fellowship Hall have much higher ceilings ranging from approximately 15 to 30 tall. The floorings are typically either low pile carpet or vinyl composition the (VCT). ' Denton Senior Center Feasibility Study October, 2007 ' Brown Reynolds Watford + Architects Inc. ' ~ ppendix ~~~e 1 i ~f 2i ' First Baptist Church Condition Survey ' The interior finishes are different in the Sanctuary, Fellowship Hall, Restrooms, and Chapel. The Sanctuary has a sloping floor with birch colored pews. The angled brick walls and ' angled acoustic ceilings provide good acoustics for patrons. The lush green carpet runs throughout the room and onto the stage and choir area. A stained glass window provides some light behind the baptismal along with incandescent and col- ' ored stage lighting. The Fellowship Hall consists of mauve colored partition panels that can open or divide the room. The flowered pattern low pile carpet runs throughout the hall ' with a teal blue rubber base following the exterior walls. There are a few windows on the far east wall but if the room is divided up no natural daylight is available, all of the Church's restrooms are all too small to meet today's accessi- bility codes. Each is consistent in its overall color palette. The flooring and walls are made of small format (2" x 2") yellow ceramic tile. The restroom stalls are made of green marble looking plastic laminate. The toilets are all floor mounted and the lavatories are wall mounted with mirrors behind. ' The Cindy Nichols Chapel is very different from the rest of the facility. The interior walls are made of exposed brick with Har- t row vertical stained glass windows. The ceilings features the angled wood beams and wood panels. The floor is made of glazed quarry the with built-in wood pews and behind the ' small stage and pulpit is a large floor to ceiling stained glass window. ' Lastly, the Life Center's gymnasium has a basketball flooring with a tall padded carpet wainscot. There are also large acoustical panels lining the upper potion of the gym. The Gym's locker and shower facilities do not meet current acces- sibility codes but could be renovated to do so. The restrooms have small format (2" x 2") blue ceramic the floors and walls ' with shared communal showers in the mens and individual showers in the women's. Between the two restrooms is a dry sauna that is no longer used. ' Denton Senior Center Feasibility Study October, 2007 ' Brown Reynolds Watford + Architects Inc. ~ ppendix Pa a 19 of 2 ' First Baptist Church Condition Survey ' Roof Condition The First Baptist Church roof has many sections separated by parapets, curbs and walls. There are also several roof eleva- ' tion heights. The main roofing material is modified bitumen membrane, some with a gravel base and some without it. While there was some evidence of ponding, the roof overall ' seems to be functionally properly. Site Utilities ' The First Baptist Church is served with domestic and fire water, sanitary sewer, and natural gas service. The boiler ' room in the basement beneath the sanctuary houses both the electrical panels and the boiler. There is also a mechanical yard housing two large cooling towers east of the ' Administration Offices. The fire sprinkler system is only installed on the North Wing of the facility. ' While the mechanical system is adequate to supply the facili- ty, renovating the Church would require the mechanical sys- tem to be updated to conform with current codes and stan- ' dards. Adequate capacities of domestic and fire water and natural gas should be verified before renovation. Denton Senior Center Feasibility Study October, 2007 ' Brown Reynolds Watford + Architects Inc. ndix 20 of 28 ' First Baptist Church Structural Report ' The original building constructed at this complex were con- structed in 1967 included the Sanctuary, the Adult Wing to the south and the Children's Education Wing to the north. There ' were several building additions over the years which included the West Addition which in-filled the courtyard between the Sanctuary and Children's Education Wing to the north and a Chapel added to the north of the Children's Education Wing ' and attached with an enclosed walkway. The Life Center building which includes a gymnasium, locker rooms and recreation rooms was constructed to the east of the primary ' complex. There were no construction drawings available on the original building or building additions. Therefore, our review of the structure is based solely on our visual review. The construction of the Sanctuary was primarily steel framing. We were able to view the roof framing from the catwalk sys- ' tem above the ceiling space near the rear of the Sanctuary. The roof system consists of a narrow rib metal deck support- ed by open web steel joists spanning between open web steel ' joist girders. The joist girders span across the width of the Sanctuary and are supported by steel wide flange columns. The perimeter walls were concrete masonry units with a brick ' veneer. The Children's Education Wing to the north and the Adult Wing to the south constructed with the Sanctuary were a combination of one and two story structures. The construc- t tion of the two wings used load-bearing concrete masonry units for the walls which supported the 2nd floor and roof sys- tems. The load-bearing walls generally were the east to west walls of the building with the floor and roof systems spanning in a north to south direction. Exterior walls and one of the interior corridor walls were used to support the floor and roof ' framing. The additional walls at the corridor and north-south walls were non-load bearing but did extend to the floor or roof deck. It should be noted they could not be removed at the 1st ' floor if there is a masonry wall above at the second floor, since the steel joist framing at the second floor may not be designed to support the weight of a masonry wall above the ' 2nd floor. The roof system consisted of a narrow rib metal deck supported by open web steel joists at a spacing of five foot on centers. The 2nd floor system consisted of a concrete ' slab over non-composite steel form deck supported by open web steel joists at two foot on centers. ' Denton Senior Center Feasibility Study October, 2007 ' Brown Reynolds Watford + Architects Inc. endix 21 of 28 First Baptist Church Structural Report The west addition which in-filled the courtyard was a two story steel structure. The roof system consist of an intermedi- ate rib metal deck supported by open-web steel joist at five foot on centers and the floor system consists of a concrete slab over non-composite steel form deck supported by open web steel joists at two foot on centers. The roof and floor joists are supported by steel wide flange beams which are supported by steel columns to the foundation. The Fellowship Hall addition at the east side of the building appeared to be a combination of aload-bearing concrete masonry wall at the east side of the building and steel wide flange column at the interior. The roof system consists of a wide rib metal deck supported by longspan open web steel joists spaced at six foot on centers, which are supported by the cmu masonry wall at the east side of the building and steel wide flange beams spanning between the columns at the interior of the building. The Life Center building is a concrete structure with a partial second floor mezzanine above the low roof area that serves as a mechanical room. There are two roof levels, with the higher roof area above the gymnasium area. The roof sys- tem consists of pre-cast concrete double tees supported by concrete tilt-wall panels around the perimeter of the gymnasi- um and low roof area. There are concrete double tees sup- ported by structural steel beams at portions of the low roof area. It appeared thst the concrete masonry walls in this building were non load-bearing. As previously noted, there were no construction documents available for the buildings at this site. However, it is our opin- ion the foundation slab is generally a slab on grade. There was no evidence of a crawl space and some of the building movement we noted in the classroom wings is generally caused by settlement or heave of the sub-grade beneath a slab on grade. There could be a structural slab over carton forms in portions of the building, but that cannot be deter- mined by only a visual observation. Because of the loading associated with the large spans in the Auditorium, the two- story structures at the classroom wings, and the concrete framing at the Life Center, we would anticipate that a deep Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. D 1 IX First Baptist Church Structural Report e 22 of 28 foundation system using drilled straight shaft piers was used for foundation support of the primary load bearing elements. In general, the buildings are in good shape and have been well maintained. There were several areas that exhibited slab or foundation movement. Concrete masonry unit partition walls near the southwest corner of the Adult Wing had stair stepped cracks through the masonry walls indicating move- ment of the slab. The personnel at the site stated that this area had been previously reviewed by an engineer who indi- cated the that indicated movement may be associated with loss of moisture due to the proximity of trees adjacent to the building which was altering the moisture content of the soil and causing the slab to settle. We also noticed a horizontal crack in the exterior brick veneer near the top of the wall at the southeast corner of the Auditorium building. There was an indication of slab movement in the corridor along the west side of the Chapel which had resulted in broken floor tiles. Finally, we noticed fairly extensive rusting on the bottom of the 2nd floor steel deck at the Adult Wing and Children's Education Wing in the areas we reviewed. The damage to the walls due to slab on grade movement is fairly isolated but will likely be an on-going maintenance issue. There are measures that could be taken to reduce or eliminate move- ment due soil heave or settlement, but it may be more eco- nomical to repair the walls at this time since the movement is relatively isolated, consisting of a few walls. The rusting of the metal deck should not affect the load carrying capacity of the concrete slab so long as it was properly reinforced. The scope of our report is limited to the specific items addressed above. Further, the conclusions reached are based on conditions observed at the time of my observation. No guarantee or warranty as to future life, performance, or need for repair of any item observed is intended or implied. Prepared by: TMBP Consulting Engineers, Inc. Jerry L. Barnett, P.E. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. ppendix 1 i First Baptist Church MEP Report Purpose 23 of 28 It is the purpose of this report, to the best knowledge of the reporter, to inform the prospective buyer of this facility as to extent and nature of the existing mechanical, electrical and plumbing (MEP) equipment and utilities for the buyer to use in conjunction with the other pertinent factors that will affect his decision. Existing Mechanical, Electrical and Plumping (MEP) Heating, Ventilation, Air Conditions: Except for a few isolated split DX systems for off-hours operation, the entire facility is cooled and heated from a central plant with two (2) grade- mounted packaged air cooled chillers and one (1) gas-fired steam boiler. Chilled water and hot water are piped through- out the facility with a 4-pipe distribution system. The air cooled chillers are located on a concrete pad adjacent to and NE of the main building, The pumps, heat exchangers and the boiler are located in the basement underneath the Sanctuary. The piping for the Life Center, which is also locat- ed NE of the main building across a roadway, is routed under- ground and brought to the mezzanine where air handling units are located. The air cooled chillers are relatively new (2003 and 2004). These replaced the original water cooled chillers located in the basement, including the cooling tower. The boiler, accord- ing to the operating personnel, had also been replaced in the past few months. The air handling units, which appeared to be in good operating condition, could not be closely inspected as to whether they have the capability of economizer opera- tion or not. The air distribution system appeared to be working satisfacto- rily, although some zoning problems may be possible in the classroom areas where a single zone unit is serving several rooms. According to the operating personnel, they do not have a problem of cooling the rooms, but they do have a problem of keeping some zones warm in summer, which only indicates that there is still a problem of improper zoning. Multizone air handling units are used in the recreation build- ing. Apparently, no VAV system is being used. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. 1 1 1 ndix 24 of 28 Because the majority of the chilled water and the hot water piping system is concealed, its condition could not fully be determined. However, the piping in the central plant, since it is exposed, could be inspected and its condition evaluated. A chilled water pump is leaking and some pipe insulations are frayed. Renovation work in the piping and insulation in the central plant will, therefore, be required. Miscellaneous Utilities Other utilities, such as electrical, controls, gas, water, sanitary and storm drains are assumed to be still in satisfactory work- ing condition and may require only minor maintenance work. Analysis and Conclusions In the absence of more elaborate forms of measurement and evaluation, the following determination should be used only as a guide and should not be used as the determining factor in making a final conclusive decision. Based on the foregoing observations the existing MEP for the above facility could be considered in a fairly good operating condition, requiring minor maintenance work in the central plant, and is estimated to have a useful life of from 10 to 15 years. And depending on the proposed use of the facility, the amount of additional MEP investment may vary from a few thousand to several thousand dollars. Prepared by: Basharkhah Engineering, Inc. Henry Q. Santos, P.E. Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. t ppendix Page 25 of 28 First Baptist Church Conditions Photos Cindy Nichols Chapel ~,~ East Entry /Education 8~ Fellowship Hall Covered Canopy @ Fellowship Hall Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. First Baptist Church -Denton North educational wing North Elevation /Children's play area endix First Baptist Church Conditions Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. Pa4e 26 of 28 Stage @ Fellowship Hall Entry doors @ Fellowship Hall Movable partitions @ Fellowship Hall Movable partitions w/ structural columns Commercial kitchen /prep area Commercial kitchen / 3 comp. sink t t ppendix First Baptist Church Conditions Photos 27 of 28 L~. `I /~ C '+4t Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. Corridor @ Children's Education wing Typical classroom Classroom w/ additional break-out rooms Classroom w/ break-out rooms Typical Men's Restroom Typical Women's Restroom ppendix Page 28 of 28 First Baptist Church Conditions Photos Typical stair / CMU walls Denton Senior Center Feasibility Study October, 2007 Brown Reynolds Watford + Architects Inc. Corridor connection to Sanctuary Grade change at exit doors Corridor connection to Sanctuary Corridor connection to Sanctuary /Detail Corridor @ Chapel 0 ~~ BROWN REYNOLDS WATFORD ARCHITECT S ' 3535 TRAVIS STREET SUITE 250 LB-102 DALLAS, TEXAS 75204 214-528-8704 FAX 528-8707 ' WWW.BRWARCH.COM MEETING MINUTES BRW PROJECT NO: 27042.00 RE: Denton Senior Center Study Kick-Off Meeting DATE: April 18, 2007 LOCATION: BRW Architects, Inc. ATTENDEES: REPRESENTING: EMAIL: ' Bob Tickner Denton Parks and Rec. robert.tickner@cityofdenton.com Jeff Gilbert Denton Senior Center jeff.gilbert@cityofdenton.com Emerson Vorel Denton Parks and Rec. emvorel@cityofdenton.com ' Nancy Franke Denton Senior Center nancy.franke@cityofdenton.com Amanda Green Denton Parks and Rec. aagreen@cityofdenton.com Craig Reynolds BRW Architects, Inc. ceynolds@brwarch.com Gary DeVries BRW Architects, Inc. gdevries@brwarch.com ' Doug Hankins BRW Architects, Inc. dhankins@brwarch.com Beth Brant BRW Architects, Inc. bbrant@brwarch.com ' Discussion: 1. Craig Reynolds began the meeting by greeting everyone and stating that BRW is excited to work on this project. ' 2. Gary DeVries explained BRW's project roles then briefly reviewed the tentative project schedule. The following items were discussed: ' Bob has given BRW some existing drawings. BRW will go out to survey the existing buildings in the next two weeks. • It is desired that the team set time and date for the community meetings soon. ' (see item 11 below). The first community meeting will focus on programs and activities. The second community meeting will focus on development options. APRIL 18, 2007 DENTON SENIOR CENTER STUDY PAGE 2 OF 3 ' Them in °~ » • a focus of today s meeting was a visioning session in which people are welcome to express their overall vision and ideas about the future senior center. • The next meeting shall be for programming. The team may want to invite a few more people to attend that meeting. After the programming meeting, BRW will work to create square footage recommendations. From there, the team will generate a fit study and blocking diagrams, followed by cost estimating and phasing. 3. Jeff Gilbert and Emerson Vorel informed the team that there are two senior citizen facilities. One at 509 N. Bell and the other one is located within the former ' American Legion Hall. 4. BRW received a floor plan of the existing Denton Senior Center. Bob shall attempt to locate structural, mechanical, and electrical drawings of the facility as well. 5. BRW has received a floor plan of the First Baptist Church. Bob shall attempt to locate a dimensioned plan, structural, mechanical, and electrical drawings as well. ' 6. Bob Tickner stated there are three possible parks sites for BRW to investigate for construction of a new Senior Center. 7. The Senior Center currently has a 15 passenger van, which they use for group i b ' tr ps, ut not daily pick-up and return to patron s homes. Most members drive to their facility in their personal car. 8. Gary DeVries facilitated the "visioning session" -the following items were discussed: • The Parks and Recreation team has visited several other local senior centers, ' including Irving, McKinney, Frisco, Farmer's Branch and Carrolton. • Jeff Gilbert didn't like the layout of the Carrolton Senior Center because the open plan didn't provide a sense of intimacy. • Amanda Green and the Senior Center members renovated the interior on their own to create a more home like atmosphere. • The Senior Center rents out portions of the facility to generate revenue and to provide a service to the community. • The team desires amulti-purpose room with a larger stage, sound absorptive partitions and integrated PA system. • The current kitchen was designed to be used for caterers, but that is only taken advantage of approximately 50% of the time. A snack bar type set up might be ' more appropriate for its everyday users. • The current computer lab has four computers, but as the next generation ' retires, more may use laptop computers requiring a wireless network. • Gary DeVries requested that the team prioritize the center's programs and services. Fitness is a main program that needs to expand. • The dance and music programs are also very popular. APRIL 18, 2007 DENTON SENIOR CENTE R STUDY PAGE 3 OF 3 ' The Multi- ur os • p p e room is used fore special events such as dances and ' dinners. • S i i ecur ty s a major dilemma for the current center because the staff has no visual access from the desk into the back rooms. • The billiards room does not receive a lot of use and may be served better as a game room. • Keeping the carpet and other flooring clean is currently a difficult task because of the selected materials. • The library is also a very important program. All of the books are donated, ' anyone may take books as the please. There is not a check out system, but there is a bucket in which people may return books when they are finished with them. • The Senior Center has an intergenerational program in which youth and seniors can interact together through writing, art, field trips, etc. The Crafts Room is used a lot for programs such as drawing, ceramics, ' pottery, language classes and watercolor. • Some new programs that are desired include: o A lecture series o Additional language classes o Nutrition classes 9. Lastly, the team discussed the existing and future bond programs in which additional funding may be requested should the results from the Denton Senior Center study lead to a future building or renovation project. 10. The next Programming Meeting shall be at 1:30pm on Thursday May 24th in the ' Denton Senior Center. 11. The first of two Community Meetings was set for 6:30pm on Thursday May 31st in the Denton Senior Center. BRW shall create an advertisement flyer for the meeting. They shall be distributed through the Parks and Recreation Newsletter and webpage. The previous minutes are our recollection of the project discussion. Should there be di any screpancies, please notify our office within seven days of receiving this report. ' BETH BRANT, ASSOC. AIA, LEED AP BRW ARCHITECTS, INC. ATTACHMENTS: None cc: Attendees ' File 1 BROWN REYNOLDS WATFORD 9 A R C H I T E C T S 3535 TRAVIS STREET SUITE 250 LB-102 DALLAS, TEXAS 75204 214-528-8704 FAX 528-8707 WWW.BRWARCH.COM MEETING MINUTES BRW PROJECT NO: 27042.00 RE: Denton Senior Center Study Programming DATE: May 24, 2007 LOCATION: BRW Architects, Inc. ATTENDEES: REPRESENTING: EMAIL: Bob Tickner Jeff Gilbert Emerson Vorel Nancy Franke Amanda Green Judy Pels Craig Reynolds Gary DeVries Doug Hankins Beth Brant Denton Parks and Rec. Denton Senior Center Denton Parks and Rec. Denton Senior Center Denton Parks and Rec. Denton Senior Center BRW Architects, Inc. BRW Architects, Inc. BRW Architects, Inc. BRW Architects, Inc. robert.tickner@cityofdenton.com jeff.gilbert@cityofdenton.com emvorel@cityofdenton.com nancy.franke@cityofdenton.com aagreen@cityofdenton.com creynolds@brwarch.com gdevries@brwarch.com dhankins@brwarch.com bbrant@brwarch.com Discussion: 1. Gary DeVries informed the team that BRW and their consultants had visited both the Denton Senior Center and the First Baptist Church of Denton. Overall the Denton Senior Center has been well maintained and in good condition for its age. The First Baptist Church has also been well maintained but should the building undergo any renovations, the mechanical systems would be required to be ' updated in order to meet today s code. There are some considerable accessibility issues that would need to be addressed as well. 2. Gary shall coordinate with Jeff Gilbert and Bob Tickner in preparation for the Community Meeting on May 31, 2007. In general, BRW shall prepare a power point presentation and then break out into groups in order to receive and collect ' input from the community. MAY 24, 2007 DENTON SENIOR CENTER STUDY PAGE 2 OF 3 ' 3. After the community meeting BRW shall compare the program generally meets the community's needs. 4. The following community meeting may either be a summarization of what the team learned at the first meeting or a general informative meeting speaking of phases 5 and options. The team discussed the ossibilit of d i i f th l . p y es gn ng or e ong-term. Craig Reynolds noted, some demographics may need to be studied in order to explain the programmatic needs to the City. 6. As Gary reviewed the program with the team, the following items were discussed: • A commercial kitchen is not necessary. However, a catering kitchen and separate snack bar kitchenette is essential. • The immediate needs for the fitness rooms shall need to be larger. • The Net to Gross ratios for New Construction are usually 30% and 35% for renovations. 7. Emerson Vorel informed BRW that the City was at one time a Quaker town, and that an archeology study may be necessary should the existing Senior Center be expanded. ' 8. Doug Hankins then reviewed several conceptual scenarios with the team. Specifically, BRW showed several site plans and blocking floor plans for both the Existing Denton Senior Center and First Baptist Church in Denton. The following items were discussed: • The library may be best utilized if it was combined with another common space such as the Lounge or Media Room. • The Computer Class room shall need space for approximately 8 to 10 computer stations. ' • The multi-purpose room shall need a control point for staff monitoring and the means to close that portion off from the rest of the facility. 9. Bob Tickner noted that he envisioned the basketball court to stay as it is for the senior's use. The team discussed would the senior's adequately utilize the space? Emerson informed the team that the Recreation Department is always short on Gym Space. Perhaps the gym could be open to be used by various groups. ' 10. The team decided which of the various schemes to consider further. • BRW shall investigate the possibility of renovating the north portion of the First Baptist Church for the Senior Center while also maintaining the Life Center for ' public use. • BRW shall further investigate a 6,000 to 10,000 SF addition to the existing ' Senior Center. • BRW shall create a conceptual design for a newly constructed facility of approximately 27,000 SF. ' 11. Gary DeVries reviewed the cost projections in relationship to the conceptual scenarios Doug Hankins previously reviewed. MAY 24, 2007 DENTON SENIOR CENTER STUDY PAGE 3 OF 3 12. Emerson informed the team that while South Lakes Park remains a potential new construction site; the North Lakes Park is no longer an available site option. 13. The first of two Community Meetings is scheduled for Thursday May 315' at 6:30 in the Senior Center's Multi-purpose room. 14. The next Team Meeting is tentatively scheduled for June 18~'. The previous minutes are our recollection of the project discussion. Should there be any discrepancies, please notify our office within seven days of receiving this report. BETH BRANT, ASSOC. AIA, LEED AP BRW ARCHITECTS, INC. ATTACHMENTS: None cc: Attendees File r° / ' rJq~'(p'~ ~ ~ ~ It j • ------- y, I 2e -tc ' / 12~-l0~8~ ~~-_6''~8~ l0~-6''~e~ (off 5~8~ (01-8'>bl~ (D'- °s ~~ I ,~ i' ~ D + ,t~ ~I O^ ~II J$ .Ili/vF `__ Ily~ FuJ ~ ~ ~^~~-~ $. I1 v ~ I 1 /g' ~~ i ~ SHOWER SHOWIcit4- /~ I _ ~--'108 - - -- -- ~ -- - /`r - 1Q - ~ ' 7''A-5 =i ~. to ~,-A-~ ' I®-4 t~ 1 _~ +,. -- -- !.L 1~ A•= __~ ; ~'D~ • ~~~~ ~~ a -& ,, 1' 4 f Iza' .~- I ~._ . 1 - r .Y.. - l1Os _ ~wT 1 ~ . , , - ~+- -- ~ - ,,, ~ / , woR>K •.I `teR~ >v ` ' ~ ~!. i1 ' ....~ I :~ -- ~~' ~ S'~'QA. s The first of two meetings to share your thoughts and ideas on fufure programs and activities 1~ at the Denton Senior Center. I~° rz~ J aavn. '211' y' Y X205 Thursda Ma 31st ~' '~- . ~ ~-_ at 6:30 m at h • ~ F~.-~~.~ p to -NANt Denton Senior ~ ~~ ~ ~. Center ~1 4 509 N. Bell Ave. Denton, Texas 940-349-8720 i 11-~ . d . BROWN REYNOLDS ~NATFORD i i 2io - 9 ~`I' i ~ - ~, r - :c ~~~V~C 1118 ~ ~i _ .~ :- i -711 ~ iiL `~~`• r ~~ ~• ~:y.: o. ,. -,,-1 T • ~~ ARCHITECTS, INC. •tY I ' oT / / ~ . Jvl ~~! ~ ' BROWN REYNOLDS WATFORD MEETING MINUTES ' BRW PROJECT NO: 27042.00 RE: Denton Senior Center Study ' Community Programming Discussion DATE: May 31, 2007 LOCATION: BRW Architects, Inc. ARCHITECTS 3535 TRAVIS STREET SUITE 250 LB-102 DALLAS, TEXAS 75204 214-528-8704 FAX 528-8707 WWW.BRWARCH.COM ' ATTENDEES: REPRESENTING: EMAIL: ' Senior Citizens of Denton (about 50 participants) Craig Reynolds BRW Architects, Inc. ceynolds@brwarch.com Allison Powell BRW Architects, Inc. apowell@brwarch.com ' The following is a record of a focus group discussion led by Craig Reynolds during a community senior center programming meeting. ' Discussion: ' 1. Hours of Operation: It was suggested that the center should be open Saturday afternoons in addition to the current operating hours. ' 2. Services /Facility: ibilit i s s ch ibilit A it f t d S y ssue u y are concerns. ccess ecur y, sa e y an access • as toilet seat heights need to be addressed. ' Consider entry access cards • Available parking is not sufficient ' • Weekend rental times for amulti-purpose space is desired • Public awareness of senior center needs to be increased (through signage, listing phone number in yellow pages, etc.) 3. Fees: It was requested that the center give more thorough explanation for the general fees. It was the group consensus that the fees for specific events were ' reasonable, but the general fees need further explanation. The extra cost for ' MAY 31, 2007 DENTON SENIOR CENTER STUDY PAGE 2 OF 3 ' citizens that live outside the county was questioned by one participant. ' 4. Programs: The following items were suggested M ti l d d • ore e ona programs an uca spaces • More storage for music equipment ' It was requested that the center accommodate ACBL Games (American Contract Bridge League.) ' Games: All levels of bridge games (including ACBL) and other games • More flexible use of spaces ' • Lounge (quiet area) • Craft room storage ' More Library space • Indoor pool for water aerobics ' Larger Fitness Room, separate from other spaces • More "active" physical activities and classes -for more advanced practitioners (i.e. aerobics classes) • HVAC separate controls • Larger front desk office space (and storage cabinets for staff) ' More social dances and larger space for dances • Plan for future expansion • Larger stage for drama performance and band • Multi-purpose musical space • Storage for folding tables • More storage (general storage) ' Conference /Meeting Room space • Outdoor meeting space (screened-in area) ' • Health Fair 5. Educational: More classroom space ' • Home Repair Seminars with tradesmen such as plumbers, electricians, etc. • More daytime educational seminars such as gardening, language, beginning level classes to learn new skills 6. Travel: ' • Taller, more spacious vans /buses (accessible transportation) • More educational day trips e MAY 31, 2007 DENTON SENIOR CENTER STUDY PAGE 3 OF 3 • Currently, the center organizes one long trip per year. This seemed to be well-liked. 7. Special Events: • Holiday events are well-liked (i.e. Mother's Day event) • Consider Gourmet Cooking Classes in new Kitchen • Consider renting Kitchen out to groups 8. Computers: • No one brings a laptop to the center • Computers would be used more if they were in a more comfortable space 9. Food Service: • Average lunch group is about 25-55 people • Separate Dining Room was requested • Better quality meals were requested • A place to buy snacks, coffee, etc. was suggested The previous minutes are our recollection of the project discussion. Should there be any discrepancies, please notify our office within seven days of receiving this report. Allison Powell BRW ARCHITECTS, INC. ATTACHMENTS: None cc: File t BROWN REYNOLDS WATFORD ARCHITECT S ' 3535 TRAVIS STREET SUITE 250 LB-102 DALLAS, TEXAS 75204 214-528-8704 ' FAX 528-8707 WWW.BRWARCH.COM MEETING MINUTES BRW PROJECT NO: 27042.00 RE: Denton Senior Center Study Community Programming Discussion DATE: May 31, 2007 LOCATION: BRW Architects, Inc. ' ATTENDEES: REPRESENTING: EMAIL: ' Gary DeVries BRW Architects, Inc. gdevries@brwarch.com Abby Davis BRW Architects, Inc. adavis@brwarch.com The following is a record of a focus group discussion led by Gary DeVries during a community programming meeting. Discussion: 1. Hours of Operation: The current hours of operation should be maintained. Activities should be scheduled at a wider variety of times. 2. Location: The Senior Center's current location is centralized and convenient for members. 3. Facilities: • Open corridors were suggested to increase security. • More parking spaces and a more convenient parking lot layout is needed. Terraced or garage parking was suggested. • The adjacent Civic Center provides several amenities to compliment the Senior Center. A connection could be provided to link the two centers. • A prominent entry would enhance the Senior Center. • Renovations to the stage area behind the Senior Center building were suggested. MAY 31, 2007 DENTON SENIOR CENTER STUDY PAGE 2 OF 3 • Energy efficiency, water conservation, and rainwater collection were could be used to improve the Senior Center facilities. A recycling program could ' also be implemented at the center. • A living area with windows was suggested. This space would provide a place for members to gather and could have a view of the south area of the site. • Acoustics are an important consideration. ' 4. Fees: Program fees were generally thought to be reasonable and should remain as low as possible. Scholarship opportunities are important and should remain available. 5. Programs: The programs and spaces were discussed as follows: • Dedicated use rooms for the library, fitness classes, exercise equipment, and music activities are important. The current overlap of exercise ' equipment and library is not effective. • Card and domino spaces should also be provided in dedicated areas. ' These areas should control outside noise. • Aquatic programs were discussed, but were generally regarded as unnecessary due to the nearby pool. D h d d fl • ance programs an t e woo oor in the dance room are popular. ' • Lockers for day use were suggested. More storage for classrooms is needed. • A garden area would take advantage of the park setting. Outdoor activities could be provided in this area. • Educational programs at a college level are popular. • The wood shop could be expanded. • The gift shop needs a larger space. ' Dedicated singles or couples activities were suggested. 6. Dining: • The current kitchen needs updating. An improvement in the quality of food provided would create more participation in the meal program. • Several participants indicated that they bring their own food to the Senior ' Center. Dedicated refrigerator space could be provided for this purpose. • A separate dining room was suggested. This room could also be multi- ' functional for use throughout the day rather than only at mealtimes. • An open coffee bar was a popular suggestion. MAY 31, 2007 DENTON SENIOR CENTER STUDY PAGE 3 OF 3 The previous minutes are our recollection of the project discussion. Should there be any discrepancies, please notify our office within seven days of receiving this report. Abby A. Davis BRW ARCHITECTS, INC. ATTACHMENTS: None cc: Attendees File 1 t BROWN REYNOLDS WATFORD 1 MEETING MINUTES BRW PROJECT NO: 27042.00 RE: Denton Senior Center Study ' Community Programming Discussion DATE: May 31, 2007 LOCATION: BRW Architects, Inc. t ARCHITECTS 3535 TRAVIS STREET SUITE 250 LB-102 DALLAS, TEXAS 75204 214-528-8704 FAX 528-8707 WWW.BRWARCH.COM ATTENDEES: REPRESENTING: EMAIL: Anne Hildenbrand BRW Architects, Inc. ahildenbrand@brwarch.com Beth Brant BRW Architects, Inc. bbrant@brwarch.com The following is a record of a focus group discussion led by Anne Hildenbrand during a community programming meeting. Discussion: 1. Hours of Operation: The current hours of operation should be maintained. 2. Services /Facility: • A separate dining and catering kitchen is requested. • Having the option of going to eat on a patio was suggested. • More storage for tables and chairs are needed. • Being efficient and using the existing space well is important. • There is a need for one large space and amulti-purpose room. • Acoustics needs to be addressed, especially in the multi-purpose room. • A separate music room was suggested. • A larger stage is needed. • A larger and more prominent Craft Store was requested. ' MAY 31, 2007 DENTON SENIOR CENTER STUDY PAGE 2 OF 3 • Abetter and more efficient air conditioning system was requested. ' A larger living area was suggested. • The reception desk needs to be lower and have more visual control over the patrons entering the facility. • In general they like the facility to have a warm and friendly atmosphere. • Green and Environmentally friendly improvements were suggested. • Abetter display and activities board is needed. 3. Location: The Senior Center's current location is centralized and convenient for members. In addition to this some thought as the center grows it may be beneficial to have two locations. 4. Fees: If activity fees are raised they should not be raised to an amount that ' becomes exclusive or cumbersome to the attendees. 5. Programs: The programs and spaces were discussed as follows: A i i d i l d • n n oor sw mm ng poo was suggeste . • Fitness space and equipment along with an option of having a personal trainer is requested. • The cards and game room is popular. ' More dance classes and events were suggested. 6. Educational: • Nutrition classes were suggested. Cooking classes were suggested not only to learn how to cook but also to ' learn our to plan a menu based on correct proportions and nutritional value. • Art and Painting classes are popular. • 5 people said they would like to learn a foreign language. • Financial planning classes were requested. • 15 attendees had a personal computer at home and 4 people used the computer at the senior center. There was some interest in providing computer instructional classes. Not only on how to use a computer but also more focused classes such as using the internet or using graphic programs to do photography, etc. A home repairs class was suggested. In addition to this, a resource library ' to hire someone to do home repairs was requested. • The ceramic and wood shop programs are also very popular. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 MAY 31, 2007 DENTON SENIOR CENTER STUDY PAGE 3 OF 3 • The parties and dances are popular. 7. Travel: • At least 14 people in the group had attended a travel event through the Denton Senior Center. • The attendees would like to see both local and abroad trips. • Better buses and vans were requested. 8. Food Services: • While it is important to keep the SPAN program, most of the attendees would like more variety and are willing to pay a little more to have access to a coffee or snack bar. The previous minutes are our recollection of the project discussion. Should there be any discrepancies, please notify our office within seven days of receiving this report. Beth Brant, LEED AP, Assoc. AIA BRW ARCHITECTS, INC. ATTACHMENTS: None cc: Attendees File 1 u ~i J u 1 s BROWN REYNOLDS WATFORD ARCHITECT S 3535 TRAVIS STREET SUITE 250 LB-102 DALLAS, TEXAS 75204 214-528-8704 fAX 528-8707 WWW.BRWARCH.COM MEETING MINUTES BRW PROJECT NO: 27042.00 RE: Denton Senior Center Study Programming DATE: June 18, 2007 LOCATION: BRW Architects, Inc. ATTENDEES: REPRESENTING: EMAIL: ' Bob Tickner Jeff Gilbert Amanda Green ' Terry Frushour Craig Reynolds Gary DeVries Doug Hankins Beth Brant Discussion: Denton Parks and Rec. Denton Senior Center Denton Parks and Rec. Denton Senior Center BRW Architects, Inc. BRW Architects, Inc. BRW Architects, Inc. BRW Architects, Inc. robert.tickner@cityofdenton.com jeff.gilbert@cityofdenton.com aagreen@cityofdenton.com fulhause@hotmail.com ceynolds@brwarch.com gdevries@brwarch.com dhankins@brwarch.com bbrant@brwarch.com 1. Gary DeVries began the meeting by reviewing the project schedule and the survey t results from the community meeting on May 31, 2007. In general the Senior Center Program aligns with the feedback from the seniors. ' 2. The survey also indicates that future renovations or expansions shall need to focus on acoustics and lightings. 3. The team discussed whether to present another survey at the next community meeting. It was decided that instead of distributing the same survey, BRW shall work to create a few questions that will respond to and define the last survey results. ' 4. Gary DeVries and Bob Ticker discussed the existing Denton Senior Center's site issues. Should the senior center be expanded the existing sanitary sewer line will ' to be relocated. In addition to this any addition will need to have its finish floor 3 t ' JUNE 18, 2007 DENTON SENIOR CENTER STUDY PAGE 2 OF 2 ' feet above the flood plain (623.00). The current elevation is at 621.6 as a result the addition would require another level change in the facility. ' S. Doug Hankins then reviewed development options for the existing Denton Senior Center. The following items were discussed: ' When the exercise class is in session, the parking lots are completely full. BRW h ll • s a investigate the possibility of converting the on street parking into off street parking for the center. ' Amanda to discuss with Emerson the possibility of relocating the existing amphitheater to the east of the Senior Center for expansion. 6. Next Doug reviewed development options for the First Baptist Church. The team ' discussed what the city could do with the extra land and square footage not being used by the senior center. 7. Lastly Doug reviewed the development options for new construction. The team thought the possibility of walking track or trails might be a vary nice amenity for the senior's ' 8. Bob Tickner provided BRW with four possible new construction sites. 9. The next Community Meetings is scheduled for Thursday August 8th at 6:30 in the ' Senior Center's Multi-purpose room. ' 10. The next Team Meeting is scheduled for July 18th at 2:OOpm in Senior Center s conference room. The previous minutes are our recollection of the project discussion. Should there be ' any discrepancies, please notify our office within seven days of receiving this report. ' BETH BRANT, ASSOC. AIA, LEED AP BRW ARCHITECTS, INC. ATTACHMENTS: None cc: Attendees ' File Q ' ~ ~ I~ BROWN REYNOLDS WATFORD ARCHITECT S 3535 TRAVIS STREET SUITE 250 LB-102 ' DALLAS, TEXAS 75204 214-528-8704 ' FAX 528-8707 WWW.BRWARCH.COM MEETING MINUTES ' BRW PROJECT NO: 27042.00 RE: Denton Senior Center Study Programming ' DATE: August 27, 2007 LOCATION: BRW Architects, Inc. ATTENDEES: REPRESENTING: EMAIL: . Emerson Vorel Denton Parks and Rec. emvorel@cityofdenton.com Bob Tickner Denton Parks and Rec. robert.tickner@cityofdenton.com Jeff Gilbert Denton Senior Center jeff.gilbert@cityofdenton.com Amanda Green Denton Parks and Rec. aagreen@cityofdenton.com Craig Reynolds BRW Architects, Inc. creynolds@brwarch.com Gary DeVries BRW Architects, Inc. gdevries@brwarch.com Doug Hankins BRW Architects, Inc. dhankins@brwarch.com Beth Brant BRW Architects, Inc. bbrant@brwarch.com Discussion: 1. The format for the community meeting no. 2 on Wednesday August 29, 2007 shall be a presentation with time for questions at the end. The meeting shall discuss the survey results, options for the directions the City could take with images showing ' the renovated Senior Center and a conceptual plan for new construction. 1. A meeting with the Park Board is tentatively scheduled for Monday, October 1st at 6:OOpm in the Civic Center. 2. The team will most likely hold a city council work session. It is tentatively scheduled for Tuesday October 16~' at 4:30pm. Emerson Vorel shall to confirm. 3. Gary DeVries reviewed the draft version on the study. The attendees shall review ' the draft and inform BRW of any changes that shall be made. The following items were discussed: 1 1 1 1 1 1 1 1 1 AUGUST 27, 2007 DENTON SENIOR CENTER STUDY PAGE 2 OF 2 • The correct name for the civic center park is "Quakertown Park." • A newly paved parking lot is more important than additional parking spaces. BRW shall nevertheless look at providing a few more handicap parking spaces. • The vending area shall be relocated so that Craft Store may extend to the corner of the main corridor. • Combine the two fitness rooms into one fitness /weight room. 4. The team discussed the possibility of relocating the sanitary sewer line and renovating the parking lot before April of 2008. 5. The next Team Meeting is scheduled for Wednesday September 19th at 2:OOpm. The previous minutes are our recollection of the project discussion. Should there be any discrepancies, please notify our office within seven days of receiving this report. BETH BRANT, ASSOC. AIA, LEED AP BRW ARCHITECTS, INC. ATTACHMENTS: None cc: Attendees File t BROWN REYNOLDS WATFORD ARCHITECT S 3535 TRAVIS STREET SUITE 250 LB-102 DALLAS, TEXAS 75204 214-528-8704 FAX 528-8707 WWW.BRWARCH.COM MEETING MINUTES BRW PROJECT NO: 27042.00 RE: Denton Senior Center Study Community Programming Discussion DATE: August 29, 2007 LOCATION: BRW Architects, Inc. ' ATTENDEES: REPRESENTING: EMAIL: Senior Citizens Emerson Vorel Bob Tickner ' Jeff Gilbert Amanda Green Craig Reynolds Gary DeVries Doug Hankins Beth Brant Discussion: of Denton (about 100 attendees) Denton Parks and Rec. Denton Parks and Rec. Denton Senior Center Denton Parks and Rec. BRW Architects, Inc. BRW Architects, Inc. BRW Architects, Inc. BRW Architects, Inc. emvorel@cityofdenton.com robert.tickner@cityofdenton.com jeff.gilbert@cityofdenton.com aagreen@cityofdenton.com creynolds@brwarch.com gdevries@brwarch.com dhankins@brwarch.com bbrant@brwarch.com 1. Craig Reynolds introduced BRW and the City of Denton team members to the ' meetings attendees. Craig and Gary presented the results from the survey given at the first community meeting, the funds available, schedule, and the conceptual floor plans for both the renovated existing senior center and a possible future ' floor plan to meet the Senior Center's long-term needs. 2. During the presentation, Bob Ticker further explained the current available funds and when the future bonds would be sold to become available for renovation of ' the existing Senior Center. 3. Immediately following the presentation, the audience was provided the opportunity to ask questions or give comments. The following items were discussed: • Indoor /outdoor access should be addressed. i AUGUST 29, 2007 DENTON SENIOR CENTER STUDY PAGE 2 OF 2 • Consider the possibility of an enclosed garden so that seniors may enter and leave the garden freely without risking the security of the facility. • Consider the use of an intercom or PA system so that staff may communicate more effectively with each other and its patrons. • A fireplace is not needed, but built-in cabinetry and bookshelves are desired. • Re-consider the use of a reading room and computers together. Men typically use the computers and women generally use the library, the mixing of genders for these functions may not be desirable. • The use of either a new garden or preservation of the existing garden is very important to the facility. The previous minutes are our recollection of the project discussion. Should there be any discrepancies, please notify our office within seven days of receiving this report. Beth Brant, LEED AP, Assoc. AIA BRW ARCHITECTS, INC. ATTACHMENTS: None cc: File t 1 r 1 ii J !~ 1 ~,__ \ xn pawrt Ka C .~~.~. n L L------ ---- - l i~-- - I:' .~.~. --- :~, _LL,~ a:____- Conceptual Floor Plan ~` 1 7 1 1 FUTURE DENTON SENIOR CENTER ~~. ~ '~ _., ~ ~ ~ t ~- ~ n -- 4~ W .._ ,...... ~...~ 1 .e j ., _ ~, Conceptual Floor Plan J ~. A D D .K ~ ~ FUTURE DENTON SENIOR CENTER -_ _ \ ~~ 1 i Conceptual Aerial View ^- a ~~~///////JJ,/// / FUTURE DENTON SENIOR CENTER -- ----- _~~ _ J R ~-- i r ~;, ~ ~ _ --, i rJ ~ ~' , ~. _!- r--~ ConceptualBiaildiggEntry,, _ ~--~, ~ ~ ~~ ~ ` ~ 9 AGENDA INFORMATION SHEET AGENDA DATE: October 16, 2007Questions regarding this report may be directed to DEPARTMENT: Fiscal Operations/Risk ManagementScott Payne at 349-7836 ACM: Jon Fortune SUBJECT Consider approval of an Ordinance accepting competitive proposals and awarding a contract for the purchase of Group Term Life and Accidental Death and Dismemberment coverage for City employees; providing for the expenditure of funds therefor; and providing for an effective date (RFP 3890-Basic and Supplemental Employee Life Insurance/Accidental Death and Dismemberment Insurance awarded to Hartford Life and Accident Insurance Company in the estimated amount of $129,000). BACKGROUND Since 1993, the City of Denton has provided Group Term Life Insurance and Accidental Death and Dismemberment (AD&D) coverage to our employees. The City has also offered additional Supplemental Universal Life Insurance coverage to our employees if they wish to purchase it. The most recent Life and AD&D contract was awarded to ING/ReliaStar effective February 1, 2004, with options for three one-year renewals with the last contract terminating February 1, 2008. Through Request for Proposal (RFP) #3890, the City of Denton received nine proposals for Life and A evaluated and analyzed the following proposals: Fort Dearborn quoted $0.17 per $1,000 of payroll for Life and $0.03 per $1,000 of payroll for AD&D. Hartford quoted $0.165 per $1,000 of payroll for Life and $0.02 per $1,000 of payroll for AD&D. ING/ReliaStar (incumbent) quoted $0.21 per $1,000 of payroll for Life and $0.02 per $1,000 of payroll for AD&D. Lincoln Financial quoted $0.18 per $1,000 of payroll for Life and $0.02 per $1,000 of payroll for AD&D. Agenda Information Sheet October 16, 2007 Page 2 MetLife quoted $0.172 per $1,000 of payroll for Life and $0.028 per $1,000 of payroll for AD&D. Minnesota Life quoted $0.184 per $1,000 of payroll for Life and $0.02 per $1,000 of payroll for AD&D. BACKGROUND The Standard quoted $0.20 for Life and $0.02 for AD&D. United Healthcare quoted $0.185 for Life and $0.02 for AD&D. Unum Term and Short Term Disability benefits. RECOMMENDATION Our current contract with ING/ReliaStar provides for a rate of $0.20 per $1,000 of payroll for the response to the RFP provides for a 4.55% increase in the Life rates while all the other responses quoted a rate that was the same or lower than the current rate. ING/ReliaStar also only provided a two year rate guarantee. The benefit levels proposed in the responses are essentially the same. These are all reputable companies with strong reputations in the Life and AD&D marketplace. Therefore the decision essentially comes down to price. Based on this, staff recommends awarding the contract to Hartford Life and Accident Insurance Company (Hartford). Hartford approximately 16% less than our current rate with ING/ReliaStar and will save the City AD&D rate. years. In addition the contract allows for two one-year renewals of the contract. ESTIMATED SCHEDULE OF PROJECT October 16, 2007 Present Life/AD&D insurance proposals for Council approval October 18, 2007 Employee Benefits and Wellness Fair January 1, 2008 Plan year begins PRIOR ACTION/REVIEW (Council, Boards, Commissions) On January 20, 2004, the City Council awarded a contract for Group Term Life and AD&D Insurance to ING/ReliaStar effective February 1, 2005. The contract allowed for up to two Agenda Information Sheet October 16, 2007 Page 3 additional one- The contract was renewed in each of those years and will expire on February 1, 2008. FISCAL INFORMATION Funds for Life Insurance and AD&D for FY 2007-08 have been budgeted in account 850500.6716. BID INFORMATION The RFP and Vendor List is available should Council wish to review them. EXHIBITS Exhibit 1 RFP #3890 Rate Summary Exhibit 2 Group and Supplemental Life Analysis Summary RFP #3890 Respectfully submitted: ______________________________ Scott Payne Risk Manager Attachment 1 RFP 3890 Vendor Coverage Price Hartford Life Insurance $0.165 per $1000 of payroll Hartford Accidental Death and Dismemberment $0.02 per $1000 of payroll   ORDINANCE NO. _____________ AN ORDINANCE ACCEPTING COMPETITIVE PROPOSALS AND AWARDING A CONTRACT FOR THE PURCHASE OF GROUP TERM LIFE AND ACCIDENTAL DEATH AND DISMEMBERMENT COVERAGE FOR CITY EMPLOYEES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP 3890-BASIC AND SUPPLEMENTAL EMPLOYEE LIFE INSURANCE/ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE AWARDED TO HARTFORD LIFE AND ACCIDENT INSURANCE COMPANY IN THE ESTIMATED AMOUNT OF $129,900). WHEREAS, the City has solicited, received and evaluated competitive sealed proposals for the purchase of Group Term Life and Accidental Death and Dismemberment coverage in accordance with the procedures of State law and City ordinances; and WHEREAS, the City Manager or a designated employee has received and reviewed and recommended that the herein described proposals are the most advantageous to the City considering the relative importance of price and the other evaluation factors included in the request for proposals; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The items in the following numbered request for proposal for materials, Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City considering the relative importance of price and the other evaluation factors included in the request for proposals. RFP NUMBER CONTRACTOR AMOUNT 3890 Hartford Life and Accident Insurance Exhibit A SECTION 2. By the acceptance and approval of the above numbered items of the submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Proposal Invitations, Proposals, and related documents.    SECTION 3. Should the City and person submitting approved and accepted items and of the submitted proposals wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the proposals, the City Manager or his designated representative is hereby authorized to execute the written contract; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Proposal and related documents herein approved and accepted. SECTION 4. By acceptance and approval of the above numbered items of the submitted proposals, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved proposals or pursuant to a written contract made pursuant thereto as authorized herein. SECTION 5. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of , 2007. ______________________________ PERRY R. McNEILL, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: _________________________________ APPROVED AS TO LEGAL FORM: EDWIN M. SNYDER, CITY ATTORNEY  BY: _________________________________ 3-ORD-RFP 3890  EXHIBIT A RFP 3890 Vendor Coverage Price Hartford Life Insurance $0.165 per $1000 of payroll Hartford Accidental Death and Dismemberment $0.02 per $1000 of payroll AGENDA INFORMATION SHEET AGENDA DATE: October 16, 2007 DEPARTMENT: Transportation Operations ACM: Howard Martin, 349-8232 SUBJECT Consider the approval of a resolution of the City Council of the City of Denton, Texas, appointing one member and one alternate to the Board of Directors of the Denton County Transportation Authority; providing a repealer; and providing an effective date. (Mobility Committee Recommends 3-0). BACKGROUND Joe Roy has served as the City of Denton representative to the Denton County Transportation Authority Board since January 2002. Earlier this year, Mr. Roy notified City of Denton officials that he would complete his current term, however, asked that the City of Denton seek another individual to represent the City on the DCTA Board at the conclusion of his term. R2005-039 dated October 18, 2005 appointed Joe Roy as the City of Denton’s representative to the Board. As stated in correspondence from DCTA, attached as Exhibit 2, Mr. Roy’s term will expire on November 12, 2007. The proposed resolution will appoint Mr. Mark Burroughs as the City of Denton Representative on the DCTA Board for a two-year term expiring in November 2009. Mr. Burroughs was appointed as the City of Denton’s First Alternate on February 20, 2007. The proposed resolution will also appoint Mark Nelson as the First Alternate for a two-year term. Upon the approval of this resolution, the proposed City of Denton representatives will begin serving in their new capacity on November 1, 2007. PRIOR ACTION/REVIEW: Mobility Committee recommends approval of the proposed ordinance 3-0. The City Attorney’s Office has reviewed and prepared the Resolution. EXHIBITS 1.Resolution 2.DCTA Notification 3.City Council Minutes, February 20, 2007 4.Draft Mobility Committee Minutes, September 25, 2007 Respectfully submitted: Mark Nelson, Transportation Director Û¨¸·¾·¬ ï Û¨¸·¾·¬ î EXHIBIT 2 Û¨¸·¾·¬ í EXHIBIT 3 Û¨¸·¾·¬ ì 1 DRAFT MINUTES 2 City Council Mobility Committee 3 Tuesday, September 25, 2007 4 5 6 After determining that a quorum of the Mobility Committee of the Denton City Council was 7 present, the Chair of the Committee on the Mobility convened into a meeting on Tuesday, 8 September 25, 2007 at 2:00 p.m. in the City Council work session room, 215 E. McKinney 9 Street, Denton, Texas. 10 11 Present: Chair Pete Kamp, Council Member Bob Montgomery, Mayor Perry McNeill 12 13 Also Present: George Campbell, City Manager 14 Howard Martin, Assistant City Manager 15 Mark Nelson, Chief Transportation Officer 16 Frank Payne, City Engineer 17 Kim Mankin, Administrative Assistant Water Utilities 18 John Polster, ITS 19 Rick Woolfolk, Airport Board Chairman 20 Joe Doye, Citizen 21 Lowell Brown, Denton Record Chronicle 22 23 24 25 1)Receive a report, hold a discussion and make a recommendation on a proposed resolution of 26 the City Council of the City of Denton, Texas, appointing one member and one alternate to 27 the Board of Directors or Executive Committee of the Denton County Transportation 28 Authority; and providing an effective date. 29 30 Mark Nelson stated that Joe Roy has served as the Denton representative since January 2002 and 31 has notified staff that he is not interested in serving an additional two-year term. Nelson 32 reported that Mark Burroughs is currently serving as the First Alternate and has expressed 33 interest in serving as Denton’s representative on the Board of Directors of the Denton County 34 Transportation Authority. It was reported that the term would be two years and Council could 35 re-appoint another individual at any time during the term. This appointment follows the DCTA 36 November time frame for appointments. Mayor McNeill motioned to recommend to Council to 37 appoint Mark Burroughs as the representative and Mark Nelson as the alternate to the Board of 38 Directors of the Denton County Transportation Authority. Pete Kamp seconded. 39 40 The motion was approved by a 3-0 vote. 41 42 The meeting was adjourned by consensus at 2:42 p.m. 43 44 CITY OF DENTON CITY COUNCIL MINUTES September 11, 2007 After determining that a quorum was present, the City Council of the City of Denton, Texas convened in a Work Session on Tuesday, September 11, 2007 at 6:00 p.m.in the Council Work Session Room at City Hall. PRESENT: Mayor McNeill; Mayor Pro Tem Kamp; Deputy Mayor Pro Tem Mulroy; Council Members Heggins, Montgomery, Thomson, and Watts ABSENT: None 1.Staff responded to requests for clarification of agenda items listed on the agenda for September 11, 2007. 2.The Council received a report, held a discussion, and gave staff direction regarding the 2007-08 Budget and the Capital Improvement Program. Council Member Watts asked for clarification on the tax rate increase. Jon Fortune, Assistant City Manager, stated that the 2008 tax rate increase of $.04 per $100 valuation included $.03 for debt service associated with the 2005 bond program and $.01 increase for new drainage projects. With no further business, the Work Session adjourned at 6:07 p.m. Regular Meeting of the City of Denton City Council on Tuesday, September 11, 2007 at 6:30 p.m. in the Council Chambers at City Hall. 1.PLEDGE OF ALLEGIANCE The Council and members of the audience recited the Pledge of Allegiance to the U.S. and Texas flags. 2.PROCLAMATIONS/PRESENTATIONS A.Proclamations/Awards The Mayor presented a proclamation for Constitution Week to a representative from the Benjamin Lyon Chapter and the Francis Lightfoot Lee Chapter of DAR. 3. CONSENT AGENDA Mayor McNeill highlighted the items for consideration on the Consent Agenda. Deputy Mayor Pro Tem Mulroy requested that Item 3D be pulled for individual consideration. Mulroy motioned, Heggins seconded to approve the Consent Agenda with the exception of Item 3D. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. City of Denton City Council Minutes September 11, 2007 Page 2 Item 3D was considered. Chad Allen, Senior Engineer, reviewed the Pecan Creek Drainage Improvements Project. He stated that the proposed drainage improvements extended from the concrete drainage channel between Wainwright Street and Bell Avenue upstream and northwest across Locust, South Elm, West Prairie, Stroud, West Sycamore, South Carroll and Mulberry ending near Bernard Street. The land area identified as flood plain on the current FEMA Rate Map along the Pecan Creek project was equal to approximately 55 acres and surrounds over 115 existing buildings. The goal of the overall Pecan Creek Drainage Improvements project was to remove as much of the adjacent land as possible from the floodplain. Mulroy motioned, Montgomery seconded to approve Consent Agenda Item 3D. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. A.2007-179 – An ordinance of the City of Denton authorizing an agreement between the City of Denton, Texas and the Denton Chamber of Commerce to assist in providing a venue for Denton residents to access the availability of healthcare and medical specialty facilities in the City of Denton; providing for the expenditure of funds therefor; and providing for an effective date. ($603.00) B.2007-180 – An ordinance of the City of Denton authorizing an agreement between the City of Denton, Texas and the Denton Christian Preschool to provide tuition scholarships for needy children from low income families; providing for the expenditure of funds therefor; and providing for an effective date. ($250.00) C.2007-181 – An ordinance of the City of Denton authorizing the City Manager or his designee to execute a purchase order through the Buy Board Cooperative Purchasing Network for the acquisition of recycling carts for the Solid Waste Department by way of an Interlocal Agreement with the City of Denton; and providing an effective date (File 3885–Interlocal Agreement for the Purchase of Recycling Carts for the Solid Waste Department awarded to Otto Environmental Systems LLC in an amount not to exceed $119,594.72). The Public Utilities Board recommended approval (5-0). D.2007-182 – Consider adoption of an ordinance of the City Council of the City of Denton, Texas authorizing the City Manager to execute a professional services agreement for architectural or engineering services by and between the City of Denton, Texas and Teague Nall and Perkins, Inc. for the design of the Pecan Creek Tributary 4 Preliminary Design and CLOMR Project; providing for the expenditure of funds therefor; and providing an effective date (File 3886–Design of Pecan Creek Tributary 4 Preliminary Design and CLOMR Project in the amount of $114,700). The Public Utilities Board recommended approval (6-0). E.2007-183 – An ordinance of the City of Denton, Texas providing for, authorizing, and approving the expenditure of funds for the purchase of two TouchPrint TM 3800 Booking Stations from Identix, Inc., which is available from only one source in accordance with the pertinent provisions of Chapter 252 of the Texas Local City of Denton City Council Minutes September 11, 2007 Page 3 Government Code exempting such purchases from the requirements of competitive bidding; and providing an effective date (File 3860–Booking Stations for Police Department in the amount of $83,086). F.2007-184 – An ordinance of the City of Denton, Texas providing for, authorizing, and approving the expenditure of funds for the purchase of underdrains for Pecan Creek Water Reclamation Plant from Infilco Degremont, Inc., which is available from available from only one source in accordance with the pertinent provisions of the Chapter 252 of the Texas Local Government Code exempting such purchases from the requirements of competitive bidding; and providing an effective date (File 3884–Underdrain Systems for Pecan Creek Water Reclamation Plant Filters 1 and 2 in the amount of $259,000). The Public Utilities Board recommended approval (6-0). G.2007-185 – An ordinance approving the expenditure of funds for the purchase of educational commercial airtime for Denton Municipal Electric available from only one source in accordance with the provision for State law exempting such purchases from requirements of competitive bids; and providing an effective date (File 3849–Purchase of Educational Commercial Airtime to Denton Municipal Electric awarded to Time Warner Cable Media Sales in an amount not to exceed $33,488). The Public Utilities Board recommended approval (4-0). H.Approved the minutes of: August 6, 2007 August 7, 2007 August 14, 2007 I.2007-186 – An ordinance approving a flight school and aircraft maintenance facility airport lease agreement between the City of Denton, Texas and US Aviation Group; and providing an effective date. The Airport Advisory Board recommends approval (6-0). The Mobility Committee recommended approval (2- 0). J.2007-187 – An ordinance of the City of Denton, Texas, approving two correction deeds for the donation of street right-of-way from Windjammer, Ltd. to the City of Denton, dated September 12, 2006 containing approximately 1.038 acres and 1.210 acres and situated in the M. E. P. & P. R.R. Survey, Abstract No. 950; and providing an effective date. K.2007-188 – An ordinance of the City of Denton authorizing an agreement between the City of Denton, Texas and the Historical Park Foundation of Denton County, Inc. to refurbish the Quakertown House, an African American Historical Museum; providing for a $1,553.00 expenditure of funds therefor; and providing for an effective date. City of Denton City Council Minutes September 11, 2007 Page 4 4.PUBLIC HEARINGS A. The Council held a public hearing and received citizen input on the 2007-08 Proposed Budget. Bryan Langley, Director of Finance, reviewed the highlights of the 2007-08 Proposed Budget. The Mayor opened the public hearing. The following individuals spoke during the public hearing: John Shrader, 1910 Maid Marian Place, spoke regarding the need for a senior friendly bus for the Senior Center and requested the Council include $6,000 funding to rent a bus for the Senior Center to use for their field trips during the 2007-08 Fiscal Year. Curt Stogsdil, 2103 Riney Rd, spoke regarding the need for a senior friendly bus for the Senior Center. Donna Woodfork, 200 Hann, spoke regarding a bus for the Senior Center and asked the Council to remember that there was also the American Legion Senior Center. Jerry Freshour, Concord Lane, spoke regarding an advisory council for the Senior Center. The Mayor closed the public hearing. Mulroy asked if there were enough discretionary funds in the budget to change it to include funding for the rental of a van for the senior citizens. City Manager Campbell stated that he could change a line item in the budget at his discretion and would see that this was done. No action was required on this item. B. The Council held a public hearing on a proposal to adopt a tax rate of $0.66652 per $100 valuation, which would exceed the lower of the rollback rate or the effective tax rate. Bryan Langley, Director of Finance, stated that this was the first public hearing on the tax rate. The recommended tax rate was a $0.4 cent increase for $100 valuation. Service enhancements included funding for drainage, development review, code enforcement, streets and transportation, public safety, and utilities. The Mayor opened the public hearing. No one spoke during the public hearing. The Mayor closed the public hearing. No action was required on this item. City of Denton City Council Minutes September 11, 2007 Page 5 C. The Council held a public hearing to consider the adoption of an ordinance for a Specific Use Permit for a gas well drilling and production site. The approximately 3 acre property was located within a Neighborhood Residential 4 (NR-4) zoning district and was generally located west of the Hickory Creek Heights Subdivision and south of Ryan Road. (S07- 0012, O'Toole Lease No. 1H) The Planning and Zoning Commission recommended approval (6- 0). Brian Lockley, Interim Director of Planning and Development, stated that the O’Toole lease 1H south of Ryan Road was approved for one well head, the Good Samaritan 1H site was approved for one well head, and the Acme 5H site was approved for five well heads. Of the three sites, the O’Toole Lease 1H had one well head drilled and operational, the Acme 5H site had three well heads drilled and operational and one in progress, the Good Samaritan site had no well heads drilled at this time. The applicant had approached the City with a proposal to abandon the SUP for the Good Samaritan site and amend the Gas Well Development Plat for the Acme site to remove one well head. The proposal was submitted with the condition that this SUP be approved by Council. In the event that this SUP was not approved, gas well drilling and production on the Good Samaritan site would begin. Staff had determined that the applicant had not met all of the conditions for the SUP granted for the existing O’Toole lease well head. A condition of the existing SUP required the installation of a stockade style fence around the gas well site to screen the site from the adjacent properties. The applicant had acknowledged not meeting this requirement. The Planning and Zoning Commission recommended approval of the SUP with the following conditions: 1. The only ingress and egress to the well site was from Ryan Road. 2. This SUP approved the addition of one gas well head on the site for a total of two gas well heads on the site. 3. The gas well operator would screen the gas well site consistent with the negotiations of staff to create a visually appealing buffer, prior to the development of Phase II of the Forest Meadows Subdivision. 4. The gas well operator would relinquish all rights to the Good Samaritan Gas Well Site and one gas well head located on the Acme Lease site. 5. Development and operation of the gas well development would be in accordance with the gas well plat on file with the Planning Department. The Mayor opened the public hearing. The following individuals spoke during the public hearing: Bill Coleman, Coleman and Associates Surveying, 300 North Elm, representing the petitioner, spoke. He stated that the Good Samaritan well site had not been disturbed. David Cottner, representing Endeavor Energy Resources, stated that the screening fence was Endeavor’s oversight and apologized for it, and stated that the screening fence would be installed prior to the development of Phase II of the Forest Meadows Subdivision. City of Denton City Council Minutes September 11, 2007 Page 6 The Mayor closed the public hearing. The following ordinance was considered: NO. 2007-189 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING A SPECIFIC USE PERMIT FOR A GAS WELL DEVELOPMENT ON APPROXIMATELY 3 ACRES OF LAND GENERALLY LOCATED WEST OF HICKORY CREEK HEIGHTS SUBDIVISION, AND SOUTH OF RYAN ROAD AND LEGALLY DESCRIBED AS TRACT 4, OF THE E. PICKETT SURVEY, ABSTRACT NUMBER 1018, IN THE CITY OF DENTON, DENTON COUNTY, TEXAS; WITHIN A NEIGHBORHOOD RESIDENTIAL 4 (NR-4) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF, A SEVERABILITY CLAUSE AND AN EFFECTIVE DATE. (S07-0012) Mulroy motioned, Watts seconded to adopt the ordinance with the conditions recommended by the Planning and Zoning Commission. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. D. The Council held a public hearing to consider adoption of an ordinance regarding the rezoning of approximately 0.642 acres of property from a Neighborhood Residential 3 (NR- 3) to a Neighborhood Residential Mixed Use (NRMU) zoning district. The property was located on the west side of Teasley Lane approximately 260 feet south of the intersection of Teasley Lane and Bent Oaks Drive. (Z07-0020 Tiny Teasley Triangle) The Planning and Zoning Commission recommended approval (6-0). Brian Lockley, Interim Director of Planning and Development, stated that the purpose of the rezoning was to combine the subject lot with the adjacent lot to the west currently zoned NRMU. The lot abutting the subject lot to the west was landlocked with no direct access to Teasley Lane. Rezoning the subject site and combining the two lots would create the opportunity to develop both lots with access to Teasley Lane. The applicant was proposing to develop the site with office buildings. The Mayor opened the public hearing. The following individual spoke during the public hearing: Rick Baria, 5138 Edwards Rd., spoke in support of the rezoning. The Mayor closed the public hearing. The following ordinance was considered: NO. 2007-190 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR A ZONING CHANGE FROM THE NEIGHBORHOOD RESIDENTIAL 3 (NR-3) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION TO THE NEIGHBORHOOD RESIDENTIAL City of Denton City Council Minutes September 11, 2007 Page 7 MIXED USE (NRMU) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION, FOR APPROXIMATELY 0.642 ACRES, GENERALLY LOCATED ON THE WEST SIDE OF TEASLEY LANE, APPROXIMATELY 260 FEET SOUTH OF THE INTERSECTION OF TEASLEY LANE AND BENT OAKS DRIVE, AND LEGALLY DESCRIBED AS A CERTAIN TRACT OF LAND SITUATED IN THE J. FISHER SURVEY, ABSTRACT NUMBER 421, IN THE CITY AND COUNTY OF DENTON TEXAS AND BEING A PART OF THAT CERTAIN TRACT DESCRIBED IN THE DEED TO ALVIN E. MEREDITH ET.UX., RECORDED IN VOLUME 388 PAGE 41 OF THE DEED RECORDS OF DENTON COUNTY, TEXAS; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF; PROVIDING A SEVERABILITY CLAUSE AND AN EFFECTIVE DATE. (Z07-0020) Kamp motioned, Thomson seconded to adopt the ordinance. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. 5.ITEMS FOR INDIVIDUAL CONSIDERATION A.The Council considered approval of a resolution of the City Council of the City of Denton, Texas announcing that it will vote on a tax rate at its meeting of September 25, 2007; providing for publication of notice of such vote on the tax rate; and providing an effective date. Bryan Langley, Director of Finance, stated that this action would allow for the posting of the notice to vote on the tax rate. The following resolution was considered: NO. R2007-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS ANNOUNCING THAT IT WILL VOTE ON A TAX RATE AT ITS MEETING OF SEPTEMBER 25, 2007; PROVIDING FOR PUBLICATION OF NOTICE OF SUCH VOTE ON THE TAX RATE; AND PROVIDING AN EFFECTIVE DATE. Kamp motioned, Mulroy seconded to approve the resolution. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. B.The Council considered adoption of an ordinance on first reading under the annexation procedures for areas exempted from the municipal annexation plan, the annexation and service plan for approximately 139 acres of land, contiguous and adjacent to the City of Denton generally located west of Interstate 35 North at the proposed extension of Loop 288 in the northwestern portion of Denton's Extraterritorial Jurisdiction (ETJ). (A07-0001, Westview Commercial) The Planning and Zoning Commission recommended approval (5-0). Brian Lockley, Interim Director of Planning and Development, stated that this was a voluntary annexation for the Westview Commercial property, and included the City’s elevated water tank property and the Texas Department of Transportation’s adjacent street right-of-way for Loop 288. The majority of the property was undeveloped with the exception of one gas well site and the City’s elevated water storage tank. City of Denton City Council Minutes September 11, 2007 Page 8 He stated that the entire area proposed for annexation was located within the City’s ETJ and was not zoned. The area would not require short-term public improvements that were the responsibility of the City. The proposed annexation area would add additional tax base to the City. The following ordinance was considered: FIRST READING AN ORDINANCE OF THE CITY OF DENTON, TEXAS, ANNEXING APPROXIMATELY 139 ACRES OF LAND, CONTIGUOUS AND ADJACENT TO THE CITY OF DENTON, TEXAS, LOCATED IN THE NORTHWESTERN AREA OF THE CITY’S EXTRATERRITORIAL JURISDICTION (ETJ); GENERALLY WEST OF INTERSTATE 35 AT THE PROPOSED EXTENSION OF LOOP 288; APPROVING A SERVICE PLAN FOR THE ANNEXED PROPERTY; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. (A07-0001) Mulroy motioned, Heggins seconded to approve the ordinance on first reading. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. C.The Council considered adoption of an ordinance on second and final reading to voluntarily annex approximately 9.02 acres into the corporate city limits of the City of Denton, Texas. The first site was approximately 3.95 acres, the second site was approximately 0.173 acres, and the third site was approximately 4.897 acres. The sites to be annexed were generally located on the north side of Spencer Road between Woodrow Lane and Brinker Road. (A07- 0002, Denton Municipal Electric Spencer Complex Annexation) The Planning and Zoning Commission recommended approval (6-0). Brian Lockley, Interim Director for Planning and Development, stated that this was the second and final reading for this voluntary annexation. The subject sites were a portion of the Denton Municipal Electric Spencer Complex property and associated right-of-way. The following ordinance was considered: NO. 2007-191 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, ANNEXING THREE TRACTS OF LAND CONSISTING OF APPROXIMATELY 9.02 ACRES CONTIGUOUS AND ADJACENT TO THE CITY OF DENTON, GENERALLY LOCATED ON THE NORTH SIDE OF SPENCER ROAD BETWEEN WOODROW LANE AND BRINKER ROAD AND LEGALLY DESCRIBED AS BEING ALL OF THAT CERTAIN TRACT OF LAND DESCRIBED IN THE MARY AUSTIN SURVEY ABSTRACT NUMBER 4 DENTON COUNTY, TEXAS AND BEING A PART OF THE CALLED 26.474 ACRE TRACT DESCRIBED IN THE CITY OF DENTON ORDINANCE NO. 81-83 ENACTED ON JULY 21, 1981 PERTAINING TO THE ALTERATION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF DENTON, TEXAS BY THE DISANNEXATION OF CERTAIN UNINHIBITED TERRITORY, CONSISTING OF 26.474 ACRES OF LAND OWNED BY THE CITY OF DENTON, DENTON COUNTY, TEXAS, APPROVING A SERVICE PLAN FOR THE ANNEXED PROPERTY; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. (A07-0002) City of Denton City Council Minutes September 11, 2007 Page 9 Kamp motioned, Mulroy seconded to adopt the ordinance. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. D.Consider nominations/appointments to City boards and commissions. The Council did not have any nominations at this time. E.Citizen Reports 1.Review of procedures for addressing the City Council. 2.Receive citizen reports from the following: A.Pat Foutch regarding a follow-up for Lee Meadows Neighborhood on recent flooding. Ms. Foutch was not present at the meeting. F.New Business and Announcements 1. Council Member Heggins wanted to know the availability of council agendas in Spanish. 2. Council Member Watts requested that staff research the traffic issues at Bonnie Brae and Airport Road. G.City Manager’s Report City Manager Campbell did not have any items for Council. H. Possible Continuation of Closed Meeting under Sections 551.071-551.086 of the Texas Open Meetings Act. There was no continuation of the Closed Meeting. I. Official Action on Closed Meeting Item(s) under Sections 551.071-551.086 of the Texas Open Meetings Act. There was no official action from the Closed Meeting. With no further business, the meeting was adjourned at 8:22 p.m. ____________________________________ PERRY R. McNEILL MAYOR CITY OF DENTON, TEXAS ____________________________________ JANE RICHARDSON ASSISTANT CITY SECRETARY CITY OF DENTON, TEXAS CITY OF DENTON CITY COUNCIL MINUTES September 18, 2007 After determining that a quorum was present, the City Council of the City of Denton, Texas convened in a Work Session on Tuesday, September 18, 2007 at 5:00 p.m.in the Council Work Session Room at City Hall. PRESENT: Mayor McNeill; Mayor Pro Tem Kamp; Deputy Mayor Pro Tem Mulroy; Council Members Heggins, Montgomery, Thomson, and Watts. ABSENT: None 1.Staff responded to requests for clarification of agenda items listed on the agenda for September 18, 2007. Mayor McNeill addressed additional questions regarding 3C. He felt the issue of tow trucks parked in driveways also needed to be considered. With the ordinance to be considered at this meeting, tow trucks could not be parked in the right-of-way but could be parked in a driveway. He felt that a later amendment would be required. He also had received complaints about semi- tractor rigs being parked in neighborhoods and wanted that issue addressed. Mayor Pro Tem Kamp commented on the same ordinance in regards to outside storage. She too felt that the proposed ordinance could be passed at this meeting but that an amendment would be needed in the future in regards to play equipment and outdoor grills. She felt they could be allowed in side yards but that privacy screening was needed if placed in the side yards. City Attorney Snyder indicated that as Council did not have any questions on Items 3G, H or I, Closed Session Item A would not be necessary. 2.The Council received an update from Council Member Montgomery regarding the Lake Ray Roberts Planning and Zoning Commission. Council Member Montgomery stated that the State allowed the establishment of a planning commission around Lake Ray Roberts but it had no authority in terms of platting. Currently all zoning around Lake Ray Roberts was agricultural. The Commission was working on a master plan for the area. However, Sanger’s vision was not the same as the Commission’s vision. The Commission wanted to keep the area rural and not develop subdivisions in the area. A question was asked regarding the process for platting in the area. Montgomery replied that if the property was not in any ETJ, the Commission would take care of it. When the ETJ overlapped, the zoning authority would rest with the Commission but the platting would rest with Sanger or Pilot Point. 3.The Council received an update from Deputy Mayor Pro Tem Mulroy on the Denton Firefighters Pension Fund. Deputy Mayor Pro Tem Mulroy stated that the fund was established in 1941 which predated TMRS. There were 164 active voting members 50 retirees, and one member on disability. The Board consisted of seven local trustees - 3 from the firefighters, 2 from the City, the Mayor represented by himself and two outside members, Dick Smith and Charles Parker. The fund had approximately $40 million in assets. There was a plan change this year which amended the City of Denton City Council Minutes September 18, 2007 Page 2 formula for the retirement equation. Currently the Board was working on policy amendments to fine tune operations. 4.The Council received a report, held a discussion, and gave staff direction regarding the 2007-08 Budget and the Capital Improvement Program. A discussion was held regarding the notices on the tax increase and how the wording indicated that it was above the effective rate. There was concern that the public would perceive the notices incorrectly due to the wording. Bryan Langley, Director of Finance, stated that the wording for the notices was mandated by the State. 5.The Council considered directing two council members to work with the City Manager and staff regarding code enforcement issues. Mayor McNeill stated that originally he had presented the Agenda Committee with a time line for Council to work with staff on nuisance enforcement. Initially he thought this would be a three step process. The first step would have two council members working with staff on the issues, the second step would transition into three council members working with citizens on an ad hoc committee and the third step would involve the entire council holding work sessions and public hearings. Upon reflection, he felt it would be better to skip the first step and ask three council members to work with an ad hoc committee on the issues. He asked for council consensus to appoint Council Members Watts and Heggins and Deputy Mayor Pro Tem Mulroy to the committee. If there were no objections, the process would proceed in that direction and would last approximately 60 days. Following the completion of the Work Session, the City Council convened in a Closed Meeting at 5:45 p.m. to consider the items listed below under the Closed Meeting section of this agenda. Only Item B was considered as a Closed Session was not needed on Item A. 1.Closed Meeting: A.CONSULTATION WITH ATTORNEY – Under Texas Government Code §551.071; and DELIBERATIONS REGARDING REAL PROPERTY – Under Texas Government Code §551.072. 1.Discussed, deliberated, and received information from Staff, and provided Staff with direction pertaining to the purchase price of, the possible terms of sale of, and valuation issues respecting the acquisition of an approximate 1.267 acre sanitary sewer easement located in the John Cheek Survey, Abstract No. 227; an approximate 3.932 acre sanitary sewer easement located in the Jonathan Douthitt Survey, Abstract No. 329; and an approximate 3.956 acre sanitary sewer easement located in the Jonathan Douthitt Survey, Abstract No. 329, all in the City of Denton, Denton County, Texas, and being collectively located along the south side of the meanders of Clear Creek. Consultation with the City’s attorneys regarding legal issues associated with the necessary easement acquisition for the three (3) above sanitary sewer easements, where a public discussion of these legal matters would conflict with the duty of the City’s City of Denton City Council Minutes September 18, 2007 Page 3 attorneys to the City Council under the Texas Rules of Disciplinary Conduct of the State Bar of Texas; or would jeopardize the City’s legal position in any administrative proceedings or potential litigation involving said real property. B.Consultation with Attorney -- Under Texas Government Code Section 551.071. 1.Legal advice from the City’s attorneys regarding zoning and platting issues, including Development Code definitions, zoning classifications, design standards and application procedures, related to housing and institutional uses in general, as well as pending and future applications. Regular Meeting of the City of Denton City Council on Tuesday, September 18, 2007 at 6:30 p.m. in the Council Chambers at City Hall. 1.PLEDGE OF ALLEGIANCE The Council and members of the audience recited the Pledge of Allegiance to the U. S. and Texas flags. 2.PROCLAMATIONS/PRESENTATIONS A.Proclamations/Awards 1.Presentation of the FEMA CRS-Class 6 award. A FEMA representative presented the Council with a CRS-Class 6 award. B.September Yard-of-the-Month Awards 3. CONSENT AGENDA Mayor McNeill reviewed the items on the Consent Agenda to be considered by the Council. Deputy Mayor Pro Tem Mulroy requested that item 3J be pulled for separate consideration. Mulroy motioned, Kamp seconded to adopt the Consent Agenda and accompanying ordinances and resolutions with the exception of Item J. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. Item J was considered. Emerson Vorel, Director of Parks and Recreation, stated that the Denton Youth Soccer Association had constructed and funded the entire soccer building. No city funds were used for the construction of the building. The Association requested to name the building for Jane Malone who was an extremely active participant in youth and adult soccer. The request was in accordance with the current naming policy and had been approved by the Park, Recreation and Beautification Board. City of Denton City Council Minutes September 18, 2007 Page 4 Mulroy motioned, Heggins seconded to approve Item 3J. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. A.R2007-024 - A resolution appointing members to the Board of Directors of the North Texas Higher Education Authority; and declaring an effective date. B.2007-192 - An ordinance authorizing the City Manager to execute a Professional Services Agreement for Architect or Engineer with the firm of Birkhoff, Hendricks & Conway, L.L.P., Consulting Engineers, for the design of and the construction plans and specifications for the proposed City of Denton Roselawn Elevated Storage Tank, as set forth in the agreement; authorizing the expenditure of funds therefor; and providing an effective date (File 3896-in the amount of $150,950 for basic services; not to exceed $27,400 in additional services; and not to exceed $71,500 in reimbursable expenses, totaling $249,850 for professional services). The Public Utilities Board recommended approval (6-0). C.2007-193 - An ordinance of the City of Denton, Texas amending the provisions of Chapter 18 relating to motor vehicles and traffic by amending Section 18-106; amending the provisions of Chapter 20 relating to nuisances by deleting Sections 20-3 through 20-6; by amending Sections 20-47, 20-72, 20-132, 20-180 and 20- 184; by creating Section 20-114 related to outside storage; amending the provisions of Chapter 21 relating to offenses by amending Section 21-55(c); by amending the provisions of Chapter 24 relating to solid waste by amending Section 24-43(d); providing for a severability clause; providing a repealer clause; providing a savings clause; providing for a penalty not to exceed $500 for violations of this ordinance; and providing for an effective date. D.2007-194 - An ordinance of the City of Denton, Texas, authorizing the Mayor to execute an Interlocal Cooperation Agreement by and between the City of Denton, Texas and Denton County, Texas for the lease of a portion of the City’s dark fiber optic excess capacity for a term of two years; authorizing the expenditure of funds therefor; and providing an effective date. The Public Utilities Board recommended approval (6-0). E.2007-195 - An ordinance of the City of Denton, Texas, authorizing the Mayor to execute an Interlocal Cooperation Agreement by and between the City of Denton, Texas and Denton County, Texas for the lease of a portion of the City’s dark fiber optic excess capacity for a term of ten years; authorizing the expenditure of funds therefor; and providing an effective date. The Public Utilities Board recommended approval (6-0). F.2007-196 - An ordinance authorizing the City Manager to execute a lease agreement with Denton County Transportation Authority for 27 parking spaces located in the Williams Trade Square; and providing for an effective date. The Mobility Committee recommended approval (2-0). City of Denton City Council Minutes September 18, 2007 Page 5 G.2007-197 - An ordinance declaring that a public necessity exists and finding that public welfare and convenience requires the taking and acquiring of an approximate 1.267 acre sanitary sewer and reuse water easement located in the John Cheek Survey, Abstract No. 227 and being within a parcel of land conveyed to Jeffrey W. Noe and wife, Jeanie T. Noe by deed recorded in Volume 2879, Page 544 of the Real Property Records of Denton County, Texas; authorizing the City Attorney, or his designee, to acquire the easement through agreement or eminent domain; and providing an effective date. H.2007-198 - An ordinance declaring that a public necessity exists and finding that public welfare and convenience requires the taking and acquiring of an approximate 3.932 acre sanitary sewer and reuse water easement located in the Jonathan Douthitt Survey, Abstract No. 329 and being within a parcel of land conveyed to Ronald L. Carter by deed recorded in Denton County Clerk File No. 2005-84985 of the Real Property Records of Denton County, Texas; authorizing the City Attorney, or his designee, to acquire the easement through agreement or eminent domain; and providing an effective date. I.2007-199 - An ordinance declaring that a public necessity exists and finding that public welfare and convenience requires the taking and acquiring of an approximate 3.956 acre sanitary sewer and reuse water easement located in the Jonathan Douthitt Survey, Abstract No. 329 and being within a parcel of land conveyed to Mark Hannah, Jr. by deed recorded in Volume 4322, Page 1746 of the Real Property Records of Denton County, Texas; authorizing the City Attorney, or his designee, to acquire the easement through agreement or eminent domain; and providing an effective date. J.2007-200 - An ordinance of the City of Denton, Texas, naming the soccer building at North Lakes Parks, and declaring an effective date. The Parks, Recreation and Beautification Board recommended approval (4-0). K.R2007-025 - A resolution of the City Council of the City of Denton establishing a limit on the amount of time City of Denton personnel are required to spend responding to public information requests without recovering costs attributable to those requests, in addition to any other charges permitted by law, from the requestor; and providing for an effective date. 4. PUBLIC HEARINGS A. The Council held a public hearing and considered adoption of an ordinance of the City of Denton, Texas, designating the property located at 2044 West Oak Street as a historic landmark under Section 35.7.6, of the Denton Development Code; providing for a penalty in the maximum amount of $2,000 for violations thereof; and providing for an effective date. The Historic Landmark Commission recommended approval (7-0). The Planning and Zoning Commission recommended approval (4-0). Julie Glover, Historic Preservation Officer, stated that the owners of 2044 West Oak Street had requested a historic landmark designation for their property. The Historic Landmark City of Denton City Council Minutes September 18, 2007 Page 6 Commission held a public hearing to review the application and had determined that it was eligible for the designation. The Planning and Zoning Commission also held a public hearing and determined that the property was eligible for designation. Local historic landmarks may apply for a 50% city tax abatement for a period of 15 years. The Mayor opened the public hearing. Steve Friedson, property owner, requested approval. The Mayor closed the public hearing. The following ordinance was considered: NO. 2007-201 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, DESIGNATING THE PROPERTY LOCATED AT 2044 WEST OAK STREET AS A HISTORIC LANDMARK UNDER SECTION 35.7.6 OF THE DENTON DEVELOPMENT CODE; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. Mulroy motioned, Thomson seconded to adopt the ordinance. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. B. The Council held a public hearing on a proposal to adopt a tax rate of $0.66652 per $100 valuation, which will exceed the lower of the rollback rate or the effective tax rate. Bryan Langley, Director of Finance, discussed both this item and Item 5A. The Texas Property Tax Code mandated specific publications to be provided by the City. In addition, it required that two public hearings be held on the proposed tax increase, with the second hearing occurring three to fourteen days after the first. The first public hearing was held on September 11, 2007. The Mayor opened the public hearing. The following individuals submitted Comment Cards: Marvin and Billie Jo Crabb, 507 Northridge, Denton, 76201 - opposed Tom Buckley, 915 W. Oak, Denton, 76201 - opposed The Mayor closed the public hearing. No action was required on this item. C.The Council held a public hearing and considered adoption of an ordinance concerning the rezoning of approximately 3.071 acres from a Neighborhood Residential 2 (NR- 2) zoning district to a Neighborhood Residential Mixed Use (NRMU) zoning district. The property was located at the southwest corner of Loop 288 and Kings Row. The Planning and City of Denton City Council Minutes September 18, 2007 Page 7 Zoning Commission recommended approval subject to conditions (6-0). (Z07-0016, Kim Property, West Tract) Brian Lockley, Interim Director of Planning and Development, presented the staff discussion for both Items C and D. Items C and D were two rezoning requests from NR- 2 to NRMU for eventual retail development to service the adjacent residential community. The Planning and Zoning Commission recommended approval with an overlay to further restrict allowed uses to prohibit multi-family dwellings and to provide access to the property from the south before any development occurred on the subject property. The eastern tract was approved by the Planning and Zoning Commission without any concerns or limitations. The Mayor opened the public hearing for both Item C and D. The following individuals spoke during the public hearing: Larry Reichhart, 2405 Mustang Drive, Grapevine, 76051 – in favor. Donna Woodfork - spoke regarding connectivity in the surrounding areas. The Mayor closed the public hearing. The following ordinance was considered: NO. 2007-202 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR A ZONING CHANGE FROM A NEIGHBORHOOD RESIDENTIAL 2 (NR-2) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION WITH AN OVERLAY CONTAINING ADDITIONAL RESTRICTIONS AS NOTED; THE AREA FOR ZONING CHANGE ENCOMPASSES 3.071 ACRES OF LAND LOCATED AT THE SOUTHWEST CORNER OF KINGS ROW STREET AND LOOP 288, AND IS LEGALLY DESCRIBED AS TRACT 9 OF THE D. CULP SURVEY, ABSTRACT NUMBER 287, IN THE CITY OF DENTON, DENTON COUNTY, TEXAS; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF, SEVERABILITY AND AN EFFECTIVE DATE. (Z07- 0016) Heggins motioned, Kamp seconded to adopt the ordinance On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. D.The Council held a public hearing and considered adoption of an ordinance to rezone approximately 5.224 acres from a Neighborhood Residential 2 (NR-2) zoning district to a Neighborhood Residential Mixed Use (NRMU) zoning district. The property was located at the southeast corner of Loop 288 and Kings Row. The Planning and Zoning Commission recommended approval (6-0). (Z07-0014, Kim Property, East Tract) This item was considered with Item C. City of Denton City Council Minutes September 18, 2007 Page 8 The following ordinance was considered: NO. 2007-203 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR A ZONING CHANGE FROM A NEIGHBORHOOD RESIDENTIAL 2 (NR-2) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION TO A NEIGHBORHOOD MIXED USE (NRMU) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION; THE AREA FOR ZONING CHANGE ENCOMPASSES 5.226 ACRES OF LAND LOCATED AT THE SOUTHEAST CORNER OF KINGS ROW STREET AND LOOP 288, AND IS LEGALLY DESCRIBED AS TRACT 9A OF THE D. CULP SURVEY, ABSTRACT NUMBER 287, IN THE CITY OF DENTON, DENTON COUNTY, TEXAS; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF, SEVERABILITY AND AN EFFECTIVE DATE. (Z07-0014) Mulroy motioned, Watts seconded to adopt the ordinance. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. E.The Council held a public hearing and considered adoption of an ordinance regarding the rezoning of three sites containing a total of approximately9.02 acres from a Rural Residential (RD-5) zoning district to an Employment Center Commercial (EC-C) zoning district. The first site contained approximately 3.95 acres, the second site approximately 0.173 acres, and the third site approximately 4.897 acres. The sites were generally located on the north side of Spencer Road between Woodrow Lane and Brinker Road. The Planning and Zoning Commission recommended approval (6-0). (Z07-0017, Denton Municipal Electric Spencer Complex Zoning) Brian Lockley, Interim Director of Planning and Development, stated that the request was to rezone the Denton Municipal complex-Spencer complex to give it the proper land use of the facility. The property was formally annexed at the last Council meeting and this action would give it a more appropriate land use. The surrounding property was zoned as EC-C and the proposed zoning would be compatible with the surrounding area. The Mayor opened the public hearing. No one spoke during the public hearing. The Mayor closed the public hearing. The following ordinance was considered: NO. 2007-204 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, ESTABLISHING AN INITIAL ZONING CLASSIFICATION AND USE DESIGNATION OF EMPLOYMENT CENTER COMMERCIAL (EC-C), FOR THREE TRACTS OF City of Denton City Council Minutes September 18, 2007 Page 9 LAND, COMPRISING APPROXIMATELY 9.02 ACRES OF LAND CONTIGUOUS AND ADJACENT TO THE CITY OF DENTON, GENERALLY LOCATED ON THE NORTH SIDE OF SPENCER ROAD BETWEEN WOODROW LANE AND BRINKER ROAD, AND LEGALLY DESCRIBED AS BEING ALL OF THAT CERTAIN TRACT OF LAND DESCRIBED IN THE MARY AUSTIN SURVEY ABSTRACT NUMBER 4, DENTON COUNTY, TEXAS, AND BEING A PART OF THE CALLED 26.474 ACRE TRACT DESCRIBED IN THE CITY OF DENTON ORDINANCE NO. 81-83, ENACTED ON JULY 21, 1981, PERTAINING TO THE ALTERATION OF CERTAIN BOUNDARY LIMITS OF THE CITY OF DENTON, TEXAS BY THE DISANNEXATION OF CERTAIN UNINHABITED TERRITORY OWNED BY THE CITY OF DENTON, DENTON COUNTY, TEXAS; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000.00 FOR VIOLATIONS THEREOF; AND PROVIDING AN EFFECTIVE DATE. (Z07-0017) Kamp motioned, Thomson seconded to adopt the ordinance. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. 5.ITEMS FOR INDIVIDUAL CONSIDERATION A.The Council considered approval of a resolution of the City Council of the City of Denton, Texas announcing that it will vote on a tax rate at its meeting of September 25, 2007; providing for publication of notice of such vote on the tax rate; and providing an effective date. The following resolution was considered: NO. R2007-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS ANNOUNCING THAT IT WILL VOTE ON A TAX RATE AT ITS MEETING OF SEPTEMBER 25, 2007; PROVIDING FOR PUBLICATION OF NOTICE OF SUCH VOTE ON THE TAX RATE; AND PROVIDING AN EFFECTIVE DATE. Mulroy motioned, Kamp seconded to approve the resolution. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. B.The Council considered nominations/appointments to City boards and commissions. There were no nominations/appointments done at this meeting. C.Citizen Reports 1.A review of procedures for addressing the City Council was presented. 2.Council received citizen reports from the following: City of Denton City Council Minutes September 18, 2007 Page 10 A.Donna Woodfork regarding the Dr. Martin Luther King Center picture. Ms. Woodfork stated that she was concerned that the picture of Dr. King was removed from the Center and then reappeared. She suggested there be some type of archival system to keep track of where historical pictures were located. D.New Business and Announcements Council did not have any items of New Business. E.City Manager’s Report City Manager Campbell did not have any items for Council. F.Possible Continuation of Closed Meeting under Sections 551.071-551.086 of the Texas Open Meetings Act. There was no continuation of the Closed Meeting. G.Official Action on Closed Meeting Item(s) under Sections 551.071-551.086 of the Texas Open Meetings Act. There was no official action on Closed Meeting items. With no further business, the meeting was adjourned at 7:26 p.m. ______________________________________ PERRY R. MCNEILL MAYOR CITY OF DENTON, TEXAS ______________________________________ JENNIFER WALTERS CITY SECRETARY CITY OF DENTON, TEXAS CITY OF DENTON CITY COUNCIL MINUTES September 25, 2007 After determining that a quorum was present, the City Council convened in a Special Called Work Session on Tuesday, September 25, 2007 at 6:00 p.m. in the Council Work Session Room at City Hall. PRESENT: Mayor McNeill; Mayor Pro Tem Kamp; Deputy Mayor Pro Tem Mulroy; Council Members Heggins, Montgomery, Thomson, and Watts. ABSENT: None 1.There were no requests for clarification of consent agenda items listed on the consent agenda for September 25, 2007. Special Called Regular Meeting of the City of Denton City Council on Tuesday, September 25, 2007 at 6:30 p.m. in the Council Chambers at City Hall. 1.PLEDGE OF ALLEGIANCE The Council and members of the audience recited the Pledge of Allegiance to the U. S. and Texas flags. 2.PROCLAMATIONS/PRESENTATIONS A.The Council considered approval of a resolution of the City Council of the City of Denton, Texas, formally accepting the donation of a Framed Piece of Kuba Cloth from Alford Green, Jr.; and providing an effective date. The following resolution was considered: NO. R2007-027 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS, FORMALLY ACCEPTING THE DONATION OF A FRAMED PIECE OF KUBA CLOTH FROM ALFORD GREEN, JR.; AND PROVIDING AN EFFECTIVE DATE. Heggins motioned, Kamp seconded to approve the resolution. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. 3. BUDGET ITEMS FOR CONSIDERATION A. The Council considered adoption of an ordinance adopting the Budget and first year of the Capital Improvement Program of the City of Denton, Texas for the fiscal year beginning on October 1, 2007 and ending on September 30, 2008; and declaring an effective date. Bryan Langley, Finance Director, presented information for 3A-3C. He reviewed the process for the preparation of the budget. All of the legal notices and meeting requirements had been met. City of Denton City Council Minutes September 25, 2007 Page 2 The following ordinance was considered: NO. 2007-205 AN ORDINANCE ADOPTING THE BUDGET AND FIRST YEAR OF THE CAPITAL IMPROVEMENT PROGRAM OF THE CITY OF DENTON, TEXAS FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1, 2007 AND ENDING ON SEPTEMBER 30, 2008; AND DECLARING AN EFFECTIVE DATE. Mulroy motioned, Kamp seconded to adopt the ordinance. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. B.The Council considered adoption of an ordinance levying the ad valorem tax of the City of Denton, Texas, for the year 2007, on all taxable property within the corporate limits of the city on January 1, 2007, not exempt by law; providing revenues for payment of current municipal expenses, and for interest and sinking fund on outstanding City of Denton bonds; providing for limited exemptions of certain homesteads; providing for enforcement of collections; providing for a severability clause; and providing an effective date. The following ordinance was considered: NO. 2007-206 AN ORDINANCE LEVYING THE AD VALOREM TAX OF THE CITY OF DENTON, TEXAS, FOR THE YEAR 2007, ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY ON JANUARY 1, 2007, NOT EXEMPT BY LAW; PROVIDING REVENUES FOR PAYMENT OF CURRENT MUNICIPAL EXPENSES, AND FOR INTEREST AND SINKING FUND ON OUTSTANDING CITY OF DENTON BONDS; PROVIDING FOR LIMITED EXEMPTIONS OF CERTAIN HOMESTEADS; PROVIDING FOR ENFORCEMENT OF COLLECTIONS; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Thomson motioned, Montgomery seconded that property taxes be increased by the adoption of a tax rate of $0.66652 on each $100 assessed value of all taxable property. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. C.The Council considered adoption of an ordinance of the City of Denton, Texas, approving the 2007 Tax Rolls; and providing an effective date. The following ordinance was considered: NO. 2007-207 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING THE 2007 TAX ROLLS; AND PROVIDING AN EFFECTIVE DATE. City of Denton City Council Minutes September 25, 2007 Page 3 Kamp motioned, Heggins seconded to adopt the ordinance. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. 4. BUDGET CONSENT AGENDA Kamp motioned, Mulroy seconded to approve the Budget Consent and accompanying ordinances and resolutions. On roll vote, Heggins “aye”, Kamp “aye”, Montgomery “aye”, Mulroy “aye”, Thomson “aye”, Watts “aye”, and Mayor McNeill “aye”. Motion carried unanimously. A. 2007-208 - An ordinance amending the schedule of water rates contained in Ordinance No. 2006-260 for water service rates and water rates; amending the Residential Water Service (SCHEDULE WR); amending the Commercial/Industrial Water Service Rates (SCHEDULE WC); amending the Wholesale Raw Water Service Rate to Upper Trinity Regional Water District (SCHEDULE WRW); amending the wholesale raw water pass-through rate to Upper Trinity Regional Water District from Lake Chapman into Lake Lewisville (SCHEDULE WCL); providing for a repealer; providing for a severability clause; and providing for an effective date. The Public Utilities Board recommended approval 4-0. B. 2007-209 - An ordinance amending the schedule of wastewater rates contained in Ordinance No. 2006-261 for Wastewater Service; providing for a repealer; providing for a severability clause; and providing for an effective date. The Public Utilities Board recommended approval 4-0. C.2007-210 - An ordinance of the City of Denton, Texas amending the schedule of rates contained in Ordinance No. 2006-265 for electric service; amending non standard street lighting (SCHEDULE DSL); providing for a repealer; providing for a severability clause; and providing for an effective date. The Public Utilities Board recommended approval 4-0. D.2007-211 - An ordinance of the City of Denton, Texas amending the schedule of rates for solid waste service contained in Ordinance Number 2006-262 as authorized by Chapter 24 of the Code of Ordinances of the City of Denton, Texas; providing that the provisions of Sections 26-3, 26-4, 26-5, 26-7, 26-8(A), and 26- 9 of the Code of Ordinances of the City of Denton, Texas shall expressly apply to City of Denton Solid Waste Service; providing for the pass-through of other additional fees or charges which may be charged by any other governmental entity (SCHEDULES SWR, SWC); amending the time for billing to either monthly or quarterly bills (SCHEDULES SWP, SWRR AND MFR), upon the discretion of the Director of Solid Waste; amending the time for billing to either monthly or bi-weekly bills (SCHEDULES SWC, SWCR, AND SWL), upon the discretion of the Director of Solid Waste; amending the residential recycling rate and the minimum billing amount (SCHEDULE SWRR); providing for the collection of solid waste from non-city owned containers that have City permits affixed; providing that commercial cart service shall require that containers be set out prior to 7 a.m. on the scheduled collection day; providing for the manual pick- City of Denton City Council Minutes September 25, 2007 Page 4 up of solid waste where customers on commercial cart service where fully- automated collection cannot be provided with an additional charge per month for providing manual service; providing that an annual non-city owned refuse container permit fee be established (SCHEDULES SWC AND SWP); providing for various commercial recycling rates (SCHEDULE SWCR); providing for a repealer; providing for a severability clause; and providing an effective date. The Public Utilities Board recommended approval (4-0). E.2007-212 - An ordinance of the City of Denton, Texas providing for the schedule of fees, deposits, billings and procedures for administrative services miscellaneous to City utilities customers contained in Ordinance No. 2006-263; providing for a repealer; providing for a severability clause; and providing for an effective date. The Public Utilities Board recommended approval (4-0). F. 2007-213 - An ordinance of the City of Denton, Texas providing for the payment of inspection services fees to the City of Denton for public improvements constructed by DEVELOPMENT developers, related to private ; providing for the superseding of ordinances in conflict with this ordinance; providing an effective date. G.R2007-028 - A resolution reviewing and adopting the Investment Policy for funds for the City of Denton; designating an investment officer; providing a savings and a repealing clause; and providing an effective date. The Investment Committee recommended approval (5-0). H.2007-214 - An ordinance authorizing the City Manager to execute an agreement between the City of Denton and the Central Business District Association of Denton, Texas, d/b/a Denton Main Street Association for the payment and use of hotel tax revenue in the amount of approximately $40,850; and providing an effective date. I.2007-215 - An ordinance authorizing the City Manager to execute an agreement between the City of Denton and the Denton Air Fair, Inc. for the payment and use of hotel tax revenue in the amount of approximately $11,000; and providing an effective date. J.2007-216 - An ordinance authorizing the City Manager to execute an agreement between the City of Denton and the Denton Black Chamber of Commerce for the payment and use of hotel tax revenue in the amount of approximately $18,000; and providing an effective date. K.2007-217 - An ordinance authorizing the City Manager to execute an agreement between the City of Denton and the Denton Chamber of Commerce (Convention and Visitor Bureau) for the payment and use of hotel tax revenue in the amount of approximately $699,500; and providing an effective date. L.2007-218 - An ordinance authorizing the City Manager to execute an agreement between the City of Denton and the Denton Community Theatre, Inc. for the payment and use of hotel tax revenue in the amount of approximately $25,000; and providing an effective date. City of Denton City Council Minutes September 25, 2007 Page 5 M.2007-219 - An ordinance authorizing the City Manager to execute an interlocal agreement between the City of Denton and Denton County for the payment and use of hotel tax revenue in the amount of approximately $106,550 in support of the Courthouse-on-the-Square, the Bayless-Selby House and the African American Museums; and providing an effective date. N.2007-220 - An ordinance authorizing the City Manager to execute an agreement between the City of Denton and the Denton Festival Foundation for the payment and use of hotel tax revenue in the amount of approximately $90,000; and providing an effective date. O.2007-221 - An ordinance authorizing the City Manager to execute an agreement between the City of Denton and the Denton Holiday Festival Association, Inc. for the payment and use of hotel tax revenue in the amount of approximately $8,300; and provide an effective date. P.2007-222 - An ordinance authorizing the City Manager to execute an interlocal agreement between the City of Denton and the Greater Denton Arts Council for the payment and use of hotel tax revenue in the amount of approximately $128,000 to promote tourism and the convention and hotel industry; and providing an effective date. Q.2007-223 - An ordinance authorizing the City Manager to execute an agreement between the City of Denton and the Historical Park Foundation of Denton County, Inc. for the payment and use of hotel tax revenue in the amount of approximately $9,000; and providing an effective date. R.2007-224 - An ordinance authorizing the City Manager to execute an agreement between the City of Denton and the North Texas State Fair Association for the payment and use of hotel tax revenue in the amount of approximately $80,000; and providing an effective date. S.2007-225 - An ordinance authorizing the City Manager to execute an agreement between the City of Denton and the Tejas Storytelling Association, Inc. for the payment and use of hotel tax revenue in the amount of approximately $55,000; and providing an effective date. T.2007-226 - An ordinance approving the expenditure of funds for the purchase of a Component Enterprise Agreement with the Microsoft Corporation to obtain licensing for the use of the Microsoft SoftGrid software package as approved by the State of Texas Building and Procurement Commission Department of Information Resources (DIR) under #DIR-SDD-198; providing for the expenditure of funds therefor; and providing an effective date (File 3872– Purchase of Component Enterprise Agreement awarded to SHI-Government Solutions in the amount of $63,450.00, the first of three payments, for a total 3- year licensing agreement in the amount of $190,350.00). City of Denton City Council Minutes September 25, 2007 Page 6 U.2007-227 - An ordinance approving the expenditure of funds for the purchase of annual maintenance for the Harris Public Utility Billing System and associated software modules available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids; providing for the expenditure of funds therefor; and providing an effective date (File 3866–Purchase of Annual Maintenance for Harris Public Utility Billing awarded to Harris Computer Systems, Inc. in the amount of $76,503.24, the first of three payments, for a total 3-year maintenance agreement not to exceed a 6.5 % increase per year for a total of $244,751.00). V.2007-228 - An ordinance approving the expenditure of funds for the purchase of Evision, a product upgrade for the Tele-Works System, along with continued vendor support of the Tele-Works System and associated hardware and software modules available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids; providing for the expenditure of funds therefor; and providing an effective date (File 3869– Purchase of Evision upgrade for the Tele-Works System awarded to Tele-Works, Inc., in the amount of $95,625.00). W.2007-229 - An ordinance awarding a contract for the purchase of continued software maintenance and services for the LaserFiche-DocuNav Document Imaging System currently being used by the City of Denton from VP Imaging available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids providing for the expenditure of funds therefor; and providing an effective date (File 3876– Purchase of Annual Maintenance for LaserFiche-DocuNav Document Imaging System awarded to VP Imaging, in the amount of $47,354.80, the first of three payments, for a total 3-year maintenance agreement in the amount of $142,064.44). X.2007-230 - An ordinance approving the expenditure of funds for the purchase of annual service access and support for the General Packet Radio Services (GPRS) and Enhanced Data rates for GSM Evolution (EDGE) wireless computer network for the Public Safety mobile computers used by City of Denton Police, Fire and EMS personnel available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids; providing the expenditure of funds therefor; and providing an effective date (File 3878–Purchase of Annual Service Access and Support for General Packet Radio Services (GPRS) and Enhanced Data rates for GSM Evolution (EDGE) awarded to AT&T Mobility in the amount of $119,016.60). Y.2007-231 - An ordinance approving the expenditure of funds for the purchase of annual maintenance for the VisionAir Public Safety Software System and associated modules used for Police and Fire Department dispatching and records management available from only one source in accordance with the provision for State Law exempting such purchases from requirements of competitive bids; providing for the expenditure of funds therefor; and providing an effective date (File 3879–Purchase of Annual Maintenance for VisionAir Public Safety Software System awarded to VisionAir, Inc. in the amount of $156,427.88). City of Denton City Council Minutes September 25, 2007 Page 7 Z.2007-232 - An ordinance adopting a schedule of fees for use of certain park facilities; superseding all prior fees in conflict with such schedule; and providing for severability and an effective date. 5. ITEMS FOR INDIVIDUAL CONSIDERATION A.New Business Council did not have any items of New Business. B.City Manager’s Report City Manager Campbell did not have any items for Council. C.Possible Continuation of Closed Meeting under Sections 551.071-551.086 of the Texas Open Meetings Act. There was no continuation of Closed Meeting. D.Official Action on Closed Meeting Item(s) under Sections 551.071-551.086 of the Texas Open Meetings Act. There was no official action on Closed Meeting Items. With no further business, the meeting was adjourned at 6:50 p.m. _________________________________ PERRY R. MCNEILL MAYOR CITY OF DENTON, TEXAS ___________________________________ JENNIFER WALTERS CITY SECRETARY CITY OF DENTON, TEXAS AGENDA INFORMATION SHEET AGENDA DATE: October 16, 2007 DEPARTMENT: Utilities ACM: Howard Martin, 349-8232 __________________________________________________________________________________ SUBJECT Consider adoption of an ordinance authorizing an agreement for abandoning and vacating a 0.442 acre Public Drainage and Detention Easement as recorded by County Clerk file number 2006-157365, Real Property Records of Denton County, Texas, a 0.080 acre Public Water Line Easement as recorded by County Clerk file number 2006-157374, Real Property Records of Denton County, Texas, a 0.126 Public Drainage Easement as recorded by County Clerk file number 2006-157370, Real Property Records of Denton County, Texas, a 0.070 Public Sanitary Sewer Easement as recorded by County Clerk file number 2006-157371, Real Property Records of Denton County, Texas, and two sections of a Public Drainage Easement being more described as Exhibit A 0.040 acres and Exhibit B 0.013 acres within the document as recorded by County Clerk file number 2006-157366, Real Property Records of Denton County, Texas in the M.E.P. & P.R.R. Survey, Abstract No. 950; and declaring an effective date. (The Public Utilities Board recommends approval 6-0.) BACKGROUND On behalf of the affected property owners, the developer of the Mayhill-Denton Addition located at the northeast corner of I-35E and Mayhill Road has requested that the City of Denton abandon its 0.442 acre Public Drainage and Detention Easement, 0.080 acre Public Water Line Easement, 0.126 Public Drainage Easement, 0.070 Public Sanitary Sewer Easement, 0.040 Public Drainage Easement and 0.013 Public Drainage Easement. The easements will conflict with the proposed hotel development on Lot 7, the Residence Inn. The new alternative easements for the re-alignment of the public drainage and facilities are scheduled for dedication by the pending platting activity. Formal abandonment will only proceed until all required easements have been dedicated and the new public facilities have been accepted by the City of Denton. All proposed infrastructure relocations have been reviewed and approved by the Development Review Committee staff. The slated easements for abandonment were originally dedicated to the City for the initial development of Quik Trip and Care Now. When the easements were dedicated, the easements were to serve as a temporary solution for the development’s public improvements. The Developer has designed a permanent solution which has been approved by staff. The Developer has requested that those easements be abandoned since they will no longer be necessary. Staff performs an analysis on requests for easement abandonment as follows: Is the property tracts requested for abandonment considered “excess utility easement easements”? Do the property tracts requested for abandonment have a continued public use? Is it in the best interest of the general public to abandon the government’s rights in the subject abandonment tracts? Would the granting of this request establish a precedent for public utility easement abandonment for future requests? 1 Staff findings on this analysis are as follows: 1. The utility and drainage easements that have been requested for abandonment will fit the criteria of excess easement once the public facilities are removed, relocated and realigned into new public easements. An excess utility or drainage easement is defined as: Property acquired or used by the City for public utilities or drainage and subsequently declared excess (not needed for the Project, utilities or facilities). 2. The public facilities that are currently located within the abandonment area are scheduled for removal, relocation and realignment into new public easements on the property. The area will have no need for future or current utility needs after the relocations and realignments. 3. The abandonment of the requested public utility and drainage easements is in the public interest because the area for the subject abandonments will no longer have a compelling future public use after the utilities are removed and relocated. 4. This abandonment would not set a precedent because the above three standards have been met. RECOMMENDATION Staff endorses approval of the Easement Abandonment Agreement. ESTIMATED PROJECT SCHEDULE December 2007 PRIOR ACTION/REVIEW Development Review Committee – Recommends Approval Public Utility Board – Endorsed on August 27, 2007 FISCAL INFORMATION Not applicable EXHIBITS 1.Location Map 2.Ordinance 3.Easement Abandonment Layout Map 4.Easement Abandonment Agreement 5.PUB Minutes Respectfully submitted, Jimmy D. Coulter Director of Water/Wastewater Water Administration Prepared by: Mark A. Laird Right-of-way Agent 2 Û¨¸·¾·¬ ï ðÍÙÛÈÓÍÎïÛÌ ûîãéû ùíîõê÷éé øíåîèíåî ø÷îèíî íûñ ôóùñíêã éãùûïíê÷ ìêûóêó÷ ïíêé÷ ûúûîøíîï÷îè ê÷ëç÷éèûê÷û ìêóæûè÷ Û¨¸·¾·¬ î Û¨¸·¾·¬ í Û¨¸·¾·¬ ì Û¨¸·¾·¬ ë 1MINUTES 2PUBLIC UTILITIES BOARD 3August 27, 2007 4 5After determining that a quorum of the Public Utilities Board of the City of Denton, Texas was 6present, the Chair of the Public Utilities Board convened into an Open Meeting on Monday, 7August 27, 2007 at 9:03 a.m. in the Service Center Training Room, City of Denton Service 8Center, 901-A Texas Street, Denton, Texas. 9 Present: 10 Chair Charldean Newell, Bill Cheek, Bill Grubbs (who arrived at 9: 07 a.m.), Phil 11Gallivan, Randy Robinson, and Dick Smith 12 Absent 13: John Baines, excused 14 15 Ex Officio Members: 16 Howard Martin, ACM Utilities, excused 17 George C. Campbell, City Manager, excused 18 OPEN MEETING: 19 20 CONSENT AGENDA: 21 22The Public Utilities Board has received background information, staff’s recommendations, and 23has had an opportunity to raise questions regarding these items prior to consideration. 24 251)Consider recommendation of adoption of an ordinance authorizing an agreement for 26abandoning and vacating a 0.442 acre Public Drainage and Detention Easement as recorded 27by County Clerk file number 2006-157365, Real Property Records of Denton County, Texas, 28a 0.080 acre Public Water Line Easement as recorded by County Clerk file number 2006- 29157374, Real Property Records of Denton County, Texas, a 0.126 Public Drainage Easement 30as recorded by County Clerk file number 2006-157370, Real Property Records of Denton 31County, Texas, a 0.070 Public Sanitary Sewer Easement as recorded by County Clerk file 32number 2006-157371, Real Property Records of Denton County, Texas, and also two 33sections of a Public Drainage Easement being more described as Exhibit A 0.040 acres and 34Exhibit B 0.013 acres within the document as recorded by County Clerk file number 2006- 35157366, Real Property Records of Denton County, Texas in the M.E.P. & P.R.R. Survey, 36Abstract No. 950; and declaring an effective date. 37 382)Consider recommending approval of the Cost Proposal from Infilco Degremont, Inc., for the 39purchase of two ABW Quickplate Underdrain systems for Filters 1 & 2 for the Pecan Creek 40Water Reclamation Plant in an amount not to exceed $259,000. 41 423)Consider recommending approval for the purchase of recycling carts from Otto 43Environmental Systems through the State of Texas’s Buyboard cooperative purchasing 44program in an amount not to exceed $119,594.72. 45 464)Consider recommending approval of the purchase of refuse carts from Rehrig Pacific 47Company through the State of Texas’s Buyboard cooperative purchasing program in an 48amount not to exceed $62,351.84. 49 505)Consider recommending approval of American Public Power Association (APPA) annual 51dues in the amount of $29, 063.30. Draft Minutes - Public Utilities Board Meeting August 27, 2007 2 of 2 Board Member Phil Gallivan moved to approve Items 1 through 5 with a second from 1 Board Member Randy Robinson. The motion was approved by a 6-0 vote. 2 3 4 AGENDA INFORMATION SHEET AGENDA DATE: October 16, 2007 DEPARTMENT: Transportation Operations ACM: Howard Martin, 349-8232 SUBJECT Consider adoption of an ordinance of the City of Denton authorizing the City Manager, or his designee, to execute on behalf of the City of Denton an acceptance of an offer from the Texas Department of Transportation relating to a grant for the Routine Airport Maintenance Program; authorizing the City Manager to expend funds provided for in the grant program; and declaring an effective date. (TxDOT Project No.: AM 2008DNTON; and; TxDOT CSJ No.:). The Airport Advisory Board recommends M818DNTON approval (6-0). BACKGROUND On February 18, 1997 the City of Denton entered into an agreement with the Texas Department of Transportation (TxDOT), Aviation Division, known as the Routine Airport Maintenance Program (RAMP). The RAMP grant provides for a fifty percent (50%) state- funding match to the local government sponsor. The 2008 grant is capped at $50,000 of available state assistance. The $50,000 matching funds is identified in the approved 2008 City budget. Airport Staff has identified several projects that would be completed with this grant. The Airport Advisory Board recommends approval 6-0. ESTIMATED SCHEDULE OF PROJECT TxDOT is requesting two signed copies of the agreement be returned expeditiously. The State must approve its share of funding prior to the start of the project and TxDOT has requested that all projects be completed by September, 2008. PRIOR ACTION/REVIEW The City Attorney’s Office has reviewed and approved an ordinance for this measure. FISCAL INFORMATION The City’s fifty percent (50%) match of the $100,000 is $50,000, which is not reflected in the 2008 Airport Budget. EXHIBITS 1.Ordinance 2.TxDOT Grant Agreement 3.Draft October 10, 2007 Airport Advisory Board Minutes Respectfully submitted: Tim E. Whitman Û¨¸·¾·¬ ï Û¨¸·¾·¬ î Û¨¸·¾·¬ í DRAFT MINUTES 1 AIRPORT ADVISORY BOARD 2 OCTOBER 10, 2007 3 4 5After determining that a quorum was present, the Airport Advisory Board convened for a Regular 6Meeting on Wednesday, October 10, 2007 at 5:30 p.m. in the Denton Civic Center Building in the 7Community Room at 321 East McKinney, Denton, Texas. 8 BOARD MEMBERS PRESENT 9: Chairman Woolfolk, Vice Chairman Dr. Smith, Mr. Brewer, 10Mr. Brown, Mr. Eames, and Dr. Kristoferson arrived at 5:35 p.m. 11 BOARD MEMBERS ABSENT 12: Jim Clark was absent. 13 STAFF MEMBERS PRESENT 14: Tim Whitman, Airport Manager, Julie Mullins, Aviation 15Assistant, John Cabrales, City Spokesperson, and Mark Nelson, Chief Transportation Officer. 16 PUBLIC PRESENT: 17 Jeff Soules, US Aviation Group, Mark Taylor, Business Consultant for US 18Aviation Group, Roger Cox, Leadership Denton, and Mary Pastoris, University of North Texas. 19 ITEMS FOR INDIVIDUAL CONSIDERATION 20 21 22IV. Receive a report, hold a discussion and provide a recommendation to City Council 23requesting the City Manager, or his designee, to execute on behalf of the City of Denton an 24acceptance of an offer from the Texas Department of Transportation (TxDOT) relating to a 25grant for the Routine Airport Maintenance Program (RAMP); authorizing the City Manager 26to expend funds provided for in the grant program; and declaring an effective date. TxDOT 27Project No. and TxDOT CSJ No.). AM 2008DNTON M818DNTON 28 29 Mr. Whitman gave a brief overview of the Routine Airport Maintenance Program (RAMP) 30grant. The Airport has received a grant offer from Texas Department of Transportation 31(TxDOT) for a $50,000 grant. This is a 50/50 matching grant that is already approved in 32this year’s budget, which gives the Airport $100,000 dollars total for the program. The 33attorney for the City of Denton has written an Ordinance on this grant and the use of the 34grant this year is to update the sewer project and pavement improvements. It is staff’s 35recommendation to approve the Grant. 36 37 Mr. Woolfolk asked if there are any additional funds available to add more ramp space. Mr. 38Whitman commented that not under the RAMP Grant, this item should be covered under the 39future planning and master plan update. 40 41Mr. Brewer made a motion to approve the offer from Texas Department of Transportation 42(TxDOT) relating to the RAMP Grant, authorizing the City Manager to expend funds 43provided for in the grant program. 44 45Mr. Eames seconded the motion. 46 Motion carried 6-0 47 48 AGENDA INFORMATION SHEET AGENDA DATE: October 16, 2007 DEPARTMENT: Finance ACM: Jon Fortune SUBJECT Hold a public hearing regarding an ordinance providing for the ad valorem taxation of of the Texas Tax Code. BACKGROUND Currently, the City of Denton provides an ad valorem tax exemption to goods that are stored in the city for less than 175 days, provided they will be eventually shipped out of the state. This process is commonly referred to as a Freeport Exemption. This values. This is equivalent to approximately $1.15 million a year in property tax revenue for the City. In the 2007 Session, the Texas Legislature passed House Bill 621 (HB 621). This shipped to other locations within the state. The legislation will become effective January 1, 2008 unless the City conducts a public hearing and passes an ordinance opting out the legislation. Staff will continue to monitor our overall economic development position and the implementation of this legislation by area communities. If competitive circumstances dictate such an action, the City can grant the ad valorem tax exemption at any time in the future. RECOMMENDATIONS Staff will recommend approval of an ordinance providing for the ad valorem taxation of tangible personal prop at the November 6, 2007, Council Meeting. PRIOR ACTION/REVIEW (Council, Boards, Commissions) gave staff direction to move forward with a public hearing and presenting an ordinance to the City Council for the taxation of tangible personal property in transit. Agenda Information Sheet October 16, 2007 Page 2 FISCAL INFORMATION appraised taxable values by a minimum of $45 million. This is equivalent to approximately $300,000 a year in property tax revenue for the City. EXHIBITS John England Letter Perdue, Brandon, Fielder, Collins & Mott Letter Respectfully Submitted: Bryan Langley Director of Finance AGENDA INFORMATION SHEET AGENDA DATE: October 16, 2007 DEPARTMENT: Planning and Development ACM: Howard Martin, 349-8232 ______________________________________________________________________________ SUBJECT A07-0005(Clear Creek Natural Heritage Area Annexation) Hold the second of two public hearings to consider, under the annexation procedures for areas exempted from the municipal annexation plan, the annexation and service plan for approximately 835 acres of land generally located west of the Elm Fork tributary of the Trinity River, east of Collins Road, and north of US 380, (Exhibit 1). BACKGROUND Applicant: City of Denton Denton, TX An annexation proceeding is being considered by the City of Denton for a portion of the Clear Creek Natural Heritage Area and Greenbelt Trail. The ownership of the property is the U.S. Army Corps of Engineers. The subject property is currently developed with a Nature Center and a Trail System. The proposed annexation is being initiated by the City of Denton. Annexation of the Clear Creek Natural Heritage Area site will be addressed in two phases. Phase one will consist of the western portion of the property in this annexation. This will bring the Nature Center and all areas currently being used for education activities into the city limits. Phase one is generally located west of the Elm Fork tributary of the Trinity River, east of Collins Road, and north of US 380, (Exhibit 1). Phase two will annex an area north of this annexation area up to Elm Bottom Circle Road. This portion is also subject to the Wildlife Management portion of the City of Denton’s lease with the US Army Corps of Engineers. The following items summarize the proposed annexation and important actions taken: On October 2, 2007, City Council held the first of two public hearings. On August 31, 2007, staff received direction from the City Council to pursue annexation proceedings for the subject property. The subject property proposed for annexation is located within City of Denton’s Extra- territorial Jurisdiction (ETJ) and is not zoned. The Comprehensive Plan identifies this area to be within a 100 Year Floodplain and a Neighborhood Centers land use designation. The annexation is scheduled for completion on December 11, 2007 (see Exhibit 2). In accordance with the City’s annexation policy plan, approved in June 1993, the City will “assess on a case by case basis the annexations of areas in the ETJ when significant developments are proposed.” Annexation should be considered when a property is located within the designated urbanizing area; is expected to accommodate urban growth in the next twenty years; and if the annexation is contiguous to existing city limits, city roads and rights-of- way. The subject site is located in Denton’s ETJ Division 1. As such, development is subject to only the City’s subdivision regulations and not zoning regulations. The subject property is not within a platted lot; any subdivision or reconfiguration of the subject property will be subject to the City’s subdivision regulations. Incorporation of this site into the City would not require additional properties. Public notification information is provided in Exhibit 5. As of this writing, staff has received nine responses from property owners within 200 feet of the subject site, eight are in opposition and one is neutral. On Thursday, October 11, 2007, the Planning Department hosted a neighborhood meeting with residents adjacent to the proposed Clear Creek Natural Heritage Area Annexation. A summary of the meeting is presented in a Memorandum, attached as Exhibit 7. OPTIONS 1. Proceed with the annexation. 2. Amend the land area proposed for annexation. 3. Amend the Service Plan. 4. Discontinue annexation. RECOMMENDATION Staff recommends that the second public hearing for A07-0005 is held as scheduled, and pending comments received determine if additional information is needed. Staff recommends that the public hearings proceed as scheduled, finding that the need to manage and coordinate development in an orderly manner is a significant city objective that the City of Denton will pursue. PRIOR ACTION/REVIEW (Council, Boards, Commissions) October 2, 2007 First City Council Public Hearing FISCAL INFORMATION Development of this property will increase the assessed value of the city, county, and school district. It will require no short-term public improvements that are the responsibility of the city. EXHIBITS 1.Location Map 2.Annexation Schedule Summary 3.Service Plan 4.Service Area Analysis 5.Notification Information 6.Responses to public hearing notice 7.Neighborhood Meeting Memorandum Respectfully submitted: Brian Lockley, AICP Interim Director of Planning and Development Prepared by: Ron Menguita Planner III Û¨¸·¾·¬ ï NatureCenter LocationMap ? Feet 06001,2002,400 DANA EXHIBIT 2 ANNEXATION SUMMARY SCHEDULE A07-0005 – Clear Creek Natural Heritage Area Annexation st Notices to Intent to Annex (30 day prior to 1 PH) will be sent on August 31, 2007. 10/2/07 Tuesday, City Council conducts first public hearing. Public notice must be no less than 10 days and no more than 20 days before public hearing. Annexation Study prepared and available for public review. Service Plan prepared and available for public review. 10/16/07 Tuesday,City Council conducts second public hearing. Public notice must be no less than 10 days and no more than 20 days before public hearing. 10/24/07 Wednesday, Planning and Zoning Commission public hearings –make a recommendation to City Council regarding the proposed annexation. 11/6/07 Tuesday, City Council by a four-fifths vote institutes annexation proceedings. First reading of annexation ordinance. Action must be more than 20 days after the second public hearing but less than 40 days from the first public hearing. 11/11/07 Sunday,Ordinance published The ordinance cannot be acted upon until at least 30 days after publication. 12/11/07 Tuesday, City Council by a four-fifths vote takes final action. Second reading and adoption of the annexation ordinance. Council action must be more than 30 days after publication of ordinance and less than 90 days after council institutes st annexation proceedings (adopts ordinance on 1 reading). The second reading of the ordinance could be held any time between December 11, 2007 and February 4, 2008. Annexations must be rigidly coordinated in conjunction with the City Council public hearing schedule due to specific timing mandates established by Texas State Law. The Texas Local st Government Code requires that City Council institute annexation proceedings (1 Reading of the 20 days after the second City Council public hearing but less than 40 Ordinance) more than days from the first City Council public hearing. EXHIBIT 3 CITY OF DENTON SERVICE PLAN FOR A07-0005 – Clear Creek Natural Heritage Area Annexation I.AREA ANNEXED The annexation area is generally located west of Elm Fork of the Trinity River, east of Collins Road, and north of US 380. II.INTRODUCTION This service plan has been prepared in accordance with the Texas Local Government Code, Sections 43.021, 43.065, and 43.065(b)-(o) (Vernon 1999, as amended). Municipal facilities and services to the annexed area described above will be provided or made available on behalf of the City in accordance with the following plan. The City shall provide the annexed tract(s) the levels of service, infrastructure, and infrastructure maintenance that are comparable to the levels of service, infrastructure, and infrastructure maintenance available in other parts of the city with similar topography, land use, and population density. III.AD VALOREM (PROPERTY OWNER) TAX SERVICES A.Police Protection and Animal Control Police service, including patrolling, response to calls, and other routine functions, will be provided to the property upon the effective date of the annexation using existing personnel and equipment. Animal control services will also be provided to the property upon the effective date of the annexation. B.Fire Protection Fire protection (within the limits of existing hydrants) and emergency medical services will be provided to the property upon the effective date of the annexation. The estimated emergency response time in this area is 10 minutesStation #42110 E. Sherman Dr. from , located at The City of Denton will provide emergency medical services (“EMS”). C.Roads and Streets Roads and streets, which have been properly platted, duly dedicated, and accepted by the City of Denton and/or Denton County, shall be maintained by the City of Denton on the effective date of the annexation. Installation and maintenance of street signs, street lighting and traffic control devices will be maintained by the City of Denton on the effective date of the annexation. D.Parks and Recreation Facilities The closest Denton Parks properties to the proposed annexation area are Avondale Park 2.5 miles to southwest, Water Works Park and Natatorium Pool complex 2.85 miles to west, and the Greenbelt Trail 1.1 mile to the east and north. The 2000 Denton Park and Recreation Master Plan does not indicate a need for a Community Park in the general area of the proposed annexation due to existing open space land at Clear Creek Nature Center and the Greenbelt trail. Code enforcement will also be provided to the property upon the effective date of the annexation. E.Library Services Library services will be made available on the effective date of the annexation on the same basis and at the same level as similar library facilities are maintained throughout the city. F.Building Inspections and Consumer Health Services Building inspections and consumer health services will be made available on the effective date of the annexation on the same basis and at the same level as similar facilities are maintained throughout the City. Both services are provided on a “cost recovery” basis, and permit fees offset the costs of services delivered. Incomplete construction must obtain building permits from the Building Inspections Department of the City of Denton. G.Planning and Development Services Planning and development services will be made available on the effective date of the annexation. The Planning and Development Department currently services this property by way of administration of the Denton Development Code, concerning subdivision and land development regulations. City Council adopted The Denton Plan, the city’s 1999-2020 comprehensive plan, by Ordinance 99-439 on December 7, 1999. The Future Land Use Plan addresses both land in the city and its ETJ, and the subject tract is within the 100 Year Floodplain land use designation. The Denton Plan designates future land uses to manage the quality and quantity of growth by organizing the land use patterns, by matching land use intensity with available infrastructure, and by preserving floodplains as environmental and open space corridors. The Denton Plan will be used as a basis for final zoning classifications after the properties are annexed. IV.UTILITY (RATEPAYER) SERVICES A.Solid Waste Collection The City of Denton is the exclusive residential and commercial solid waste service provider in the City. City Ordinance requires Solid Waste services for all residences and commercial businesses located within the city limits. The City of Denton Solid Waste Department is fully funded through the service fees charged, and receives no funding from city tax revenues. Solid waste refuse collection and recycling collection services will be provided to the newly annexed property immediately upon the effective date of the annexation. To receive solid waste or recycling collection service, the customer must contact the City of Denton Customer Service Office, 940-349-8787, and submit a request/application for service. Commercial customers are required to complete and submit a Service Agreement to Solid Waste Customer Service prior to receiving service. Commercial Refuse and Recycling Services Each commercial business will be provided with a commercial container(s), which are available in a variety of sizes and frequencies of collection, based on the waste and recyclables types and volumes generated. All refuse placed in the container for collection must be bagged to eliminate wind-blown debris and littering. Refuse that is not placed in the refuse container with the lid closed will not be collected. Refuse placed outside the refuse container is subject to code enforcement regulations, including potential fines. Recyclables placed in a recycling container shall not be bagged. Container lids shall be kept closed at all times during periods of materials storage (when not placing materials in the container). Landfill Service The City of Denton Solid Waste Landfill hours of operation are 7:00 a.m. to 4:00 p.m. Monday through Friday; and 7:00 a.m. to 12:00 p.m. on Saturdays. For information regarding disposal charges, call the Landfill Office at 940-349-7510. B.Water/Wastewater Facilities There are no water and wastewater facilities in the area to be annexed. The City will provide a level of water and wastewater service, infrastructure, and infrastructure maintenance that is comparable to the level of services, infrastructure, and infrastructure maintenance available in other parts of the city with topography, land use, and population density similar to those reasonably contemplated or projected in the area. C.Drainage Services Drainage maintenance will be provided to the property upon the effective date of the annexation. The City will provide a level of drainage services, infrastructure, and infrastructure maintenance that is comparable to the level of services, infrastructure, and infrastructure maintenance available in other parts of the city with topography, land use, and population density similar to those reasonably contemplated or projected in the area. D.Electrical Services Denton Municipal Electric is certified by the State and is obligated to provide electric utility service to the annexation area should a request be made by a property owner. Electric utility service will be made available on the effective date of the annexation on the same basis and at the same level as similar facilities are maintained throughout the city. V.OTHER SERVICES Other services that may be provided by the City, such as municipal and general administration will be made available on the effective date of the annexation. The City shall provide a level of services, infrastructure, and infrastructure maintenance that is comparable to the level of services, infrastructure, and infrastructure maintenance available in other parts of the City with topography, land use, and population density similar to those reasonably contemplated or projected in the area. VI.CAPITAL IMPROVEMENTS PROGRAM (CIP) No new construction of additional water, sewer, street, and drainage facilities is contemplated within the annexed area as a result of this annexation. No construction of public improvements is contemplated as a result of this annexation that would begin within two and a half (2 ½) years after the effective date of the annexation. The City shall consider construction of other public improvements as the needs dictate on the same basis as such public improvements are considered throughout the City for areas having similar characteristics of topography, land use, and population density. VII.UNIFORM LEVEL OF SERVICES MAY NOT BE REQUIRED Nothing in this plan shall require the City to provide a uniform level of full municipal services to each area of the City, including the annexed area, if different characteristics of topography, land use, and population density are considered a sufficient basis for providing different levels of service. VIII.TERM This service plan shall be valid for a term of ten (10) years. Renewal of the service plan shall be at the discretion of City Council. IX.AMENDMENTS The service plan may be amended if the City Council determines at a public hearing that changed conditions or subsequent occurrences make this service plan unworkable or obsolete. The City Council may amend the service plan to conform to the changed conditions or subsequent occurrences pursuant to Texas Local Government Code, Section 43.056 (Vernon Supp. 2000). EXHIBIT 4 SERVICE AREA ANALYSIS A07-0005 – Clear Creek Natural Heritage Area Annexation The Planning and Development Department has received a request for annexation of approximately 835 acre generally located west of Elm Fork of the Trinity River, east of Collins Road, and north of US 380. Size: 835 acre Location: West of Elm Fork of the Trinity River, east of Collins Road, and north of US 380 Proposed use: Parks and Open Space Proposed zoning: Unknown The purpose of the service area analysis is to determine how the city would provide services to the area should it be annexed into the city. A service area analysis form is attached. Please provide the requested information and any other pertinent information. To determine the city’s ability to provide services to the proposed area it is necessary to document: each department’s existing capacity to provide an adequate level of service to the proposed area; additional personnel and capital equipment/facilities necessary to provide an adequate level of service to the proposed area; and cost of providing additional service. Existing Conditions: Proximity to existing arterial and collector roads. This property is bordered by Collins Road to the west and US 380 to the south. The Mobility Plan designates portions Collins Road as a Collector Road and US 380 as a Primary Major Arterial. Future Land Uses. The proposed annexation area is within the 100 Year Floodplain and Neighborhood Centers land use designations. Existing land uses: The subject property is currently developed with a Nature Center and Trail System. Prominent natural features: The Environmentally Sensitive Areas (ESA) map shows that this property contains ESA – Undeveloped Floodplain, Upland Habitat and Riparian Buffers. The majority of the property is within the 100-year floodplain. Proximity to other service providers: This property is along the northeastern border of the City of Denton. Based on the current data, there is no sewer line or water line in close proximity to the subject property. Thank you for your consideration of this request. Please submit any other information that you believe is pertinent to evaluate the provision of services to this area to Ron Menguita in the September 14, 2007 Planning and Development Department by , and call 349-8328 if there are any questions. SERVICE AREA ANALYSIS A07-0005 – Clear Creek Natural Heritage Area Annexation Fire 1. Fire and Emergency Medical Services can be provided to the area from station(s) # 42210 E. Sherman Drive , located at . 10 minutes 2. Estimated response time. 5 minutes 3. Appropriate response time in the City. NO. 4. Is a new fire station approved in the CIP that could serve this area? If yes, what is the CIP program year? _____ NO. 5. Will a new fire station be requested in upcoming CIP proposals to serve this area? If yes, when should this station be operational? _____ 6. Total estimated funding for equipment, employees and/or facilities needed to serve this N/A. area strictly based on annexation and proposed development. 7. Please comment on the cumulative impact of annexation and development. N/A. At what population level would another fire station facility be required? Is there an accepted facility/equipment to population ratio that can be used for planning N/A. purposes? Is there an accepted fire fighter to population ratio that can be used for planning N/A. purposes? Additional Comments: Rick Jones, Fire Marshal September 18, 2007 _______________________________ _______________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0005 – Clear Creek Natural Heritage Area Annexation Parks and Recreation 1. What neighborhood park and recreational facilities are currently serving this area or are None capable of serving this area if annexed and/or developed (federal, state, or local)? are within the proposed annexation. The closest Denton Parks properties to the proposed annexation area are Avondale Park 2.5 miles to southwest, Water Works Park and Natatorium Pool complex 2.85 miles to west, and the Greenbelt Trail 1.1 mile to the east and north. The Army Corp of Engineers open space property is bordered on the east of this annexation. Current residents will be able to use existing City of Denton parks, facilities and programs. 2. What projects and/or equipment will be needed to adequately serve this area if annexed and/or development based on the parks and recreation master plan or similar The 2000 Denton Park and Recreation Master Plan does not indicate a standards? need for a Community Park in the general area of the proposed annexation due to existing open space land at Clear Creek Nature Center and the Greenbelt trail. In the event new residential development occurs in the annexation area, a neighborhood park may be necessary. 2.5(to be dedicated at time of Neighborhood Parks: acres per 1,000 population development) . 5 acres minimum size. by the developer cost per acre. Recreation Center: _____square feet per 1,000 population. _____square feet minimum size. _____cost per square foot. Other facilities 3 Community Parks: per 1,000 population. 30 minimum size. _____ cost per square foot. 3. How much additional funding will be needed for maintenance if additional park facilities $172,700.00 are developed to serve this area? $3,454 cost per acre. _____ cost per square foot. 4. How many additional personnel would be needed to properly serve this area if annexed No additional personnel for Parks maintenance required at this and developed? time. However additional resources will be required for maintenance of the Clear Creek Natural Heritage Center as it develops. _____ additional personnel per 1,000 population _____ additional personnel per 1,000 square feet of facility; or _____ additional personnel per acre of park. 5. Service Standards: 0.5 to 0.7 FTE(depending on type of additional personnel per 1,000 population service) ; $40,000 per year cost per additional personnel Additional Comments: Bob Tickner, Superintendent of Park Planning and Development September 18, 2007 _______________________________ ___________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0005 – Clear Creek Natural Heritage Area Annexation Police 1. Estimated average response time for this area based on current department conditions: 12 Priority minutes 25 Non-priority minutes 20 Average minutes 2. Appropriate average response time in the city based on current department conditions: 12 Priority minutes 25 Non-priority minutes 20 Average minutes 3. If annexed and developed as proposed will additional personnel be needed as a specific No. result of this proposal? If yes, how many? _____ What type? _____ None. 4. Will additional equipment and funding be needed to serve this area? If yes, what type? _____ 5. Will a police substation or other facility be needed to serve this area as a result of No. annexation and development? If yes, when should the new facilities be operational? _____ 6. Please comment on the cumulative impact of annexation and development. At what population level would another police facility be required? _____ Is there an accepted facility/equipment to population ratio that can be used for planning No. purposes? Is there an accepted officer to population ratio that can be used for planning purposes? No. Additional Comments: As this will not be developed with residences, we do not expect our call load to be significantly impacted by this annexation. Scott Langford September 19, 2007 ________________________________ _____________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0005 – Clear Creek Natural Heritage Area Annexation Library 1. Estimated additional funding needed strictly based on proposed annexation and $0.00 development. Since the 2. Please comment on the cumulative impact of annexation and development. proposed use of the annexation area is for parks and open space, the annexation and development of this property will not have a negative impact on library services. 131,738 3. At what population level would another library facility be required? 4. Is there an accepted circulation to population ratio that can be used for planning Yes; 8.7 is the national 2006 annual circulation per capita average for purposes? the legal service area population served by the Denton Public Library. 5. Is there an accepted employee to population ratio that can be used for planning Yes; according to the Texas Public Library Standards it is 1 FTE per purposes? 1,000 population and 1 MLS (Master of Library Science) degreed librarian per 8,000 population. 6. If annexed, can anticipated service demands be met using existing materials, facilities, Yes. and personnel? 7. If not, how many additional employees and what type of facilities and materials will be N/A needed to provide services? Additional Comments: The annexation of this property will not impact the current level of library services. Eva Poole, Director of Libraries September 14, 2007 ________________________________ ____________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0005 – Clear Creek Natural Heritage Area Annexation Solid Waste Yes. 1. Is residential solid waste service available to the proposed area for annexation? Yes. 2. Is commercial solid waste service available to the proposed area for annexation? 3. What is the estimated cost to provide this area with solid waste service? Incremental cost only. Equipment and Maintenance. Incremental cost only. Personnel. 4. What is the typical revenue collected per: N/A Household. Based on service level. Commercial Business No. 5. Will additional equipment be needed to serve this area if annexed or developed? None Type of Equipment. N/A Cost of Equipment. No. 6. Will additional employees be needed to serve this area if annexed or developed? N/A Type of Employees. None Number of Employees. 7. Please comment on the cumulative impact of annexation and development. N/A At what population level would additional equipment be required? Is there an accepted equipment to population ratio that can be used for planning No. purposes? Is there an accepted employee to population ratio that can be used for planning No. purposes? Additional Comments: Scott Lebsack September 12, 2007 ________________________________ ____________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0005 – Clear Creek Natural Heritage Area Annexation Electric Utilities 1. What is the distance to, location of, and size of the nearest City of Denton electric line? 11,000 feet Overhead line 2. What type of lines and facilities would be required to serve this area? extension of 11,000 feet No. 3. Are any new lines or facilities proposed for construction to serve this area? Street lighting of 4. Are there any potential responsibilities if this area is annexed? public roads 5. Please comment on the cumulative impact of annexation and development. At what population level would additional equipment be required? _____ Is there an accepted equipment to population ratio that can be used for planning purposes? _____ Is there an accepted employee to population ratio that can be used for planning purposes? _____ Additional Comments: Multiple electrical utilities are certified to provide electric service in this area. Electric service by DME will be per DME Electric Service Standards available at dmepower.com. Don McLaughlin September 13, 2007 ________________________________ ____________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0005 – Clear Creek Natural Heritage Area Annexation Water/Wastewater 1. What is the nearest City of Denton water line? 12 Inch Size of water line. Lakeview Blvd. & Hwy 380 Location of water line. 4,750 feet Distance from proposed annexation. 2. What is the nearest City of Denton sewer line? Size of sewer line. _____ Location of sewer line. _____ Distance from proposed annexation. _____ 3. According to the City of Denton master plan what type of lines and facilities would be required for this area and when are those lines and facilities proposed for construction. Size Year Location No lines planned for this area Water lines Sewer lines _____ _____ _____ No 4. Are there any City of Denton lines included in the proposed annexation? 5. Please comment on the cumulative impact of annexation and development 18,750. At what population level would additional equipment be required? Is there an accepted equipment to population ratio that can be used for planning one crew per 18,750 population. purposes? Is there an accepted employee to population ratio that can be used for planning one employee per 5,770 population. purposes? Additional Comments: The annexation is within USACOE 1135 project boundaries and mostly floodplain. No water service to this area was included in current city master planning efforts. As of this writing, Planning has not received a response from the Wastewater Department. As soon as information is received, it will be included in the Service Area Analysis. Tim Fisher September 21, 2007 ________________________________ ____________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0005 – Clear Creek Natural Heritage Area Annexation Engineering and Transportation 1. What existing roads, bridges and other transportation facilities will be impacted by this proposed annexation and development in terms of needed improvements or upgrades? Name and location Type of Improvement Approximate Cost See additional comments 2. Are any of these improvements presently scheduled to be done at state or federal No. expense? If yes, please identify facility and anticipated date improvements will begin. _____ 3. Please list any drainage improvements that may require local funding, and include estimated cost (if no specific improvements can be determined, please make general Most of the annexation property is within the comments concerning drainage). floodplains of the Elm Fork Trinity River and Clear Creek, and could not be developed according to the requirements of the current Denton Development Code. Drainage improvements: Existing flooding occurs on Collins Road, about 2,800-feet south of Hartlee Field Road where an unnamed tributary draining over 1,000-acres crosses the road at two locations. The two existing culvert crossings are ancient steel pipe arches; the ages of these structures are unknown. This extent of flooding across the narrow 2-lane road is a safety hazard to traffic. Culvert improvements are not currently planned at this location. The required improvements to bring the stream crossing into compliance with the Development Code would be significant. The area is flat and the roadway would have to be elevated above the flood level, and large box culverts or a bridge and some channelization would be required to contain the flow under the roadway. The cost for these improvements is expected to exceed $500,000. It may be necessary to install flood warning gates across Collins Road at this location, at a cost estimated to be $80,000 as an interim measure. 4. Will additional equipment and facilities be needed as a specific result of this annexation No. and development? If yes, what type of equipment or facility? _____ 5. Please comment on the cumulative impact of annexation and development. N/A At what population level would additional equipment be required? Is there an accepted equipment to population ratio that can be used for planning N/A purposes? Is there an accepted employee to population ratio that can be used for planning N/A purposes? Additional Comments: There are currently no proposed roadways shown on the mobility plan in this area. A Traffic Impact Study will be required to determine roadway and circulation requirements. Ed Witkowski September 10, 2007 Bud Vokoun October 10, 2007 ________________________________ ____________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0005 – Clear Creek Natural Heritage Area Annexation Denton Independent School District Services are provided by the Denton 1. Education services are currently provided by: Independent School District. In 1999, Denton ISD, UNT and the City of Denton partnered to develop the Clear Creek Natural Heritage Center to facilitate environmental and habitat education. Denton ISD allocated $110,000 in bond funds to assist with development of the center. Denton ISD has applied $40,000 toward the development of a preliminary master plan. Currently, the district’s second and fifth grade students are utilizing the center for nature and environmental studies. 2. If annexed, can anticipated service demands be met using existing materials, facilities Additional facilities and staff will be required to develop and and personnel? support DISD environmental and habitat education programming. 3. If not, how many additional employees and what type of facilities and materials will be To be determined by future programming needed to provide services? requirements. 4. Estimate additional funding needed strictly based on proposed annexation and To be determined by future programming requirements. development. N/A 5. Will projected school taxes from this development provide that additional funding? 6. Please comment on the cumulative impact of annexation and development. Annexation of the Clear Creek Natural Heritage Area will provide services to support planned environment and habitat education facilities and programming. 7. At what population level would other school facilities be required for the City of Denton? DISD’s 2007 enrollment is projected to be 21,000 students. The district’s enrollment will be at 39,000+ students by 2018. Future facility needs will be determined by program needs and funding. 8. Is there an acceptable employee to population ratio that can be used for planning See response to #7 purposes? Additional Comments: Gene Holloway (940-369-0097) October 11, 2007 ________________________________ ____________ Person to contact if there are questions Date EXHIBIT 5 Notification Information íÈÛÑÔÚïÎÉÔ×ÔÚÜÉÔÎÏùÜÉØ   iñØÖÜÑïÎÉÔÚØÊÊØÏÉÇÔÜúØËÉÔ×ÔØÙðÜÔÑ   iúÎÈËÉØÊÄïÎÉÔÚØÊÊØÏÉÇÔÜëØÖÈÑÜËðÜÔÑ  ïÈÐÛØËÎ×ËØÊÍÎÏÊØÊÉÎ iñØÖÜÑïÎÉÔÚØ ôÏîÍÍÎÊÔÉÔÎÏ ôÏ÷ÜÇÎË  ïØÈÉËÜÑ  íØËÚØÏÉÎ×ÑÜÏÙÆÔÉÕÔÏ iÔÏÎÍÍÎÊÔÉÔÎÏ  ÛÈØ×Þ×Ì ê ÛÈØ×Þ×Ì é Planning and Development Department * 221 N. Elm *Denton, Texas 76201 (940) 349-8328 * Fax (940) 349-7707 Memorandum To: Brian Lockley, Interim Director of Planning and Development From: Ron Menguita, Planner III Date: October 12, 2007 RE: Clear Creek Natural Heritage Area Annexation Neighborhood Meeting On Thursday, October 11, 2007, the Planning Department hosted a neighborhood meeting with residents adjacent to the proposed Clear Creek Natural Heritage Area Annexation. Of the 80 notices mailed, approximately 16 individuals attended the meeting. The main concerns expressed by the property owners in attendance can be best summarized as follows: Change of lifestyle – the annexation will limit their access to the Corp property by potentially installing a fence along their property and enforcing hours of use. Future annexation – the property owners expressed their concern that their property currently within the ETJ will be annexed next. More people – the annexation will increase the number of people visiting the area after hours. Adequate response – the City is not equipped to respond to emergency calls to the area considering the terrain and limited vehicular access. In addition to the concerns expressed, the property owners offered the following suggestions: Revise the annexation area to only include the Corp property north of the Union Pacific Railroad. Approach the County Sheriff’s Department to coordinate with the City of Denton to establish a mutual agreement to provide the City of Denton Police Department jurisdiction within the proposed annexation area. AGENDA INFORMATION SHEET AGENDA DATE: October 16, 2007 DEPARTMENT: Planning and Development ACM: Howard Martin, 349-8232 SUBJECT - S07-0011 (Tetra Point Fuels) Hold a public hearing and consider the adoption of an ordinance regarding a Specific Use Permit (SUP) to allow Heavy Manufacturing on a property currently zoned Industrial Center General (IC-G). The approximately 4.736-acre site is located within a portion of Phase 1, Block 1, Lot 1B of the Granite Point Addition located at the southwest corner of I-35W and Metro Street. The Planning and Zoning Commission recommends approval of this SUP request (4-0) subject to two conditions. BACKGROUND Applicant: Tetra Point Fuels, Inc. Flower Mound, TX The applicant is requesting an SUP to use part of an existing building within the Granite Point Industrial Park as a bio-fuel production facility. The bio-fuel production facility is considered a Heavy Manufacturing use because of the proposed facility’s primary function will be taking raw materials in the form of liquid waste from expired or unsellable products containing sugar and converting it into ethanol. The definition of heavy manufacturing by the Denton Development Code is as follows: industrial operations for the production of a good using raw materials and mechanical power and machinery. Within the IC-G zoning district, heavy manufacturing use is permitted with the approval of an SUP. The expired or unsellable products will be trucked to the facility from various distribution center locations throughout the country. At the facility, the expired or unsellable products will be disassembled, sorted, and processed. All the opened packaging and shipping materials will be stored at the facility and later sold to recycling manufacturers. The liquid waste is then entered into the series of processes which include fermentation and distillation, where the final concentration of the collected liquids of ethanol is stored outside the building in storage units. Ethanol is considered a hazardous material and requires separation from the rest of the facility. Denton’s Building Inspection and Fire Department has reviewed the proposed bio-fuel production facility for code compliance. The proposed facility will meet the established code requirements, which includes building separation. As a result of the fermentation and distillation process gallons of water will be extracted. The majority of the water will be recycled and sent to cooling towers on-site and eventually evaporated. The remaining water not recycled will be sent into Denton’s sanitary sewer system. Prior to entering the Denton’s sanitary sewer system the water will need to be pretreated. The applicant and the City’s Wastewater Department have met and have come to an agreement on a pretreatment solution that meets the City’s requirements. The applicant will install a pretreatment system for the pretreated water and provide a wastewater metering and sampling system. The applicant’s goal is to pipe all the water not recycled from the proposed facility to the UNT wetland facility for their use. The applicant is currently in negotiation on an agreement with UNT. When an agreement is reached with UNT, the applicant will be responsible for obtaining any easement and the installation of any pipe system from the proposal facility to the UNT wetland facility. The UNT wetland facility is located approximately 5,000 feet west of the Municipal Airport. Public notification information is provided in Exhibit 5. As of this writing, staff has received two responses from property owners within 200 feet of the subject site, one in favor and one in opposition. PRIOR ACTION/REVIEW September 26, 2007 Planning and Zoning Commission public hearing OPTIONS 1.Approve as submitted. 2.Approve subject to conditions. 3.Deny. 4.Table item. RECOMMENDATION The Planning and Zoning Commission recommends approval of this SUP request (4-0) with the following conditions: 1.The SUP shall expire when the applicant (Tetra Point Fuels, Inc.) ceases operation of this bio-fuel production facility and may not be transferred or assigned. 2.All City codes, standards, and regulations shall be met relating to the development of this bio-fuel production facility. EXHIBITS 1.Staff Analysis 2.Location Map 3.Zoning Map 4.Future Land Use Map 5.Notification Information 6.Site Photos Page - 2 7.Letter From Applicant 8.Proposed Site Plan 9.Responses to Public Hearing Notice 10.September 26, 2007 Planning and Zoning Commission public hearing minutes 11.Ordinance Respectfully submitted: Brian Lockley, AICP Interim Director of Planning and Development Prepared by: Ron Menguita Planner III Page - 3 EXHIBIT 1 PLANNING & DEVELOPMENT STAFF ANALYSIS CASE NO.: DATE TO BE CONSIDERED: S07-0011October 16, 2007 LOCATION: Southwest corner of I-35W and Metro Street APPLICANT: Tetra Point Fuels, Inc. 1304 Cayenne Drive Flower Mound, TX 75028 OWNER: SFT Industrial, L.P. 5800 Granite Parkway, Suite 750 Plano, TX 75024 REQUEST: Adopt an ordinance regarding a Specific Use Permit (SUP) to allow a Heavy Manufacturing use on a property currently zoned Industrial Center General (IC-G). RECOMMENDATION: The Planning and Zoning Commission recommends approval of this SUP request with the following conditions: 1.The SUP shall expire when the applicant (Tetra Point Fuels, Inc.) ceases operation of this bio-fuel production facility and may not be transferred or assigned. 2.All City codes, standards, and regulations shall be met relating to the development of this bio-fuel production facility. Industrial Center General ZONING DISTRICT: The subject site is located within an (IC- G) zoning district. Industrial Centers COMPREHENSIVE The subject site is located within an future land PLAN DESIGNATION: use designation. SITE AND SURROUNDINGS: The subject site is developed with an existing building. North: Industrial Center General (IC-G) - undeveloped South: Industrial Center General (IC-G) - undeveloped East: Industrial Center General (IC-G) - existing building West: Industrial Center General (IC-G) and Extraterritorial Jurisdiction (ETJ) – floodplain Page - 4 BACKGROUND The applicant is requesting an SUP to use part of an existing building INFORMATION: within the Granite Point Industrial Park as a bio-fuel production facility. The bio-fuel production facility is considered a Heavy Manufacturing use because of the proposed facility’s primary function of taking raw material in the form of liquid waste from expired or unsellable products containing sugar and converting it into ethanol. The definition of heavy manufacturing by the Denton Development Code is as follows: industrial operations for the production of a good using raw materials and mechanical power and machinery. Within the IC-G zoning district, heavy manufacturing use is permitted with the approval of an SUP. The expired or unsellable products will be trucked to the facility from various distribution center locations throughout the country. At the facility, the expired or unsellable products will be disassembled, sorted, and processed. All the opened packaging and shipping materials will be stored at the facility and later sold to recycling manufacturers. The liquid waste is then entered into the series of processes which include fermentation and distillation, where the final concentration of the collected liquids of ethanol is stored outside the building in storage units. Ethanol is considered a hazardous material and requires separation from the rest of the facility. ANALYSIS: Industrial Centers Comprehensive Plan The subject property is within the future land use Analysis: designation. Industrial centers are intended to provide locations for a variety of work processes and work places such as manufacturing, warehousing and distributing, indoor and outdoor storage, and a wide range of commercial and industrial operations. The industrial centers may also accommodate complementary and supporting uses such as convenience shopping and child-care centers. There will most likely be instances where residential uses will be incompatible with industrial and manufacturing processes used in industrial centers. Adequate public facilities shall be a criterion by which zoning is granted. The IC-G zoning district is consistent with the comprehensive plan designation. The proposed use will be compatible with the surrounding area. Development Within the IC-G zoning district, heavy manufacturing use is permitted Code/Zoning Analysis with the approval of an SUP. SUPs utilize the procedure as referenced in Subchapter 35.3.4 of the Denton Development Code (DDC). In addition, Subchapter 6 of the DDC provides standards by which SUP applications are to be evaluated. An analysis of the Page - 5 approval criteria is presented under Findings. DEPARTMENT AND The Development Review Committee (DRC) has reviewed the AGENCY REVIEW: request for an SUP and provided the following comments. All the DRC comments were addressed by the applicant: Water Administration: WA1. Submit a letter from the University of North Texas (UNT) acknowledging the collaboration with Tetra Point Fuels in the receipt and treatment of production wastes. WA2. Provide information on the site plan on how production wastes will be pre-treated on site. WA3. Provide copy of the Spill Prevention Control and Countermeasure (SPCC) Plan and the Texas Pollutant Discharge & Elimination System (TPDES) permit. WA4. Double containment for all outside storage tanks is required. Real Estate: RE1. Provide signed and sealed legal description for area to be considered for the SUP. RE2. Should you desire to abandon any easements located within this parcel, it will be necessary to file a separate "Request for Abandonment" and enter into an "Easement Abandonment Agreement" with the City of Denton. Abandonment of public easements must be executed before plat will be filed for record. RE3. If offsite easements are required as a condition of this development, three sets of legal descriptions and illustrations defining the area(s), signed and sealed by a licensed surveyor as well as a copy of the latest deed(s) showing the current ownership of the tract will need to be submitted to the Real Estate Group. RE4. Any private utilities crossing public utility easements must have a Right of Way Use Agreement. Planning: P1: The Specific Use Permit will only be considered for the area associated with the proposed use. Provide an exhibit and legal description of the area that the SUP will apply. P2: The proposed outdoor storages shall comply with the standards outlined in Subchapters 35.12.7 and 35.13.8. Landscaping: The 1 Red Oak that will be removed is a newly planted tree that was required for the Granite Pointe project. 1 new replacement tree will be required to be planted for this tree removal. The new replacement tree may be planted anywhere in the perimeter landscape areas of Tetra Point Fuels. The 3 native Mesquites that will be removed do not Page - 6 require mitigation. Electric: Provide electrical load information of the ethanol plant for DME to use in preparing detail comments regarding electric service at this site. Engineering: Provide the effluent characteristics and how it will be handled. Sanitary sewer is available to the front and back of this property; however distribution will be dependent upon the characteristics of the effluent. FINDINGS: Pursuant to subsection 35.6.4.B. of the DDC, a specific use permit shall be issued only if all of the following conditions have been met: 1.That the specific use will be compatible with and not injurious to the use and enjoyment of other property nor significantly diminish or impair property values within the immediate vicinity; Granting the SUP would not be injurious to the use and enjoyment of other property nor significantly diminish or impair property values within the immediate vicinity. The proposed use is located within an Industrial Park surrounded by industrial and office uses to the north and east, agricultural uses are to the south and west. 2.That the establishment of the specific use will not impede the normal and orderly development and improvement of surrounding vacant property; Granting the SUP would not significantly impede the normal and orderly development of the surrounding vacant property. The proposed bio-fuel production facility will be sited within a portion of an existing building located in the Granite Point Industrial Park. 3.That adequate utilities, access roads, drainage and other necessary supporting facilities have been or will be provided; The proposed bio-fuel production facility will be sited within a portion of an existing building. Adequate utilities, access roads, drainage and other necessary supporting facilities have been provided. Page - 7 4.The design, location and arrangement of all driveways and parking spaces provides for the safe and convenient movement of vehicular and pedestrian traffic without adversely affecting the general public or adjacent developments; The proposed bio-fuel production facility will be sited within a portion of an existing building and will utilize existing driveways and parking spaces. The proposed project will replace four parking spaces currently located at the rear of the building for outdoor storage. The deletion of four parking spaces will not affect the required parking spaces for the Industrial Park. In April of 2005 the Granite Point Industrial Park was granted an Alternative Development Plan that allowed the development 43 parking spaces above what is required. The remaining parking spaces will still meet the required parking spaces for the Industrial Park. The DRC has reviewed the proposed vehicular and pedestrian traffic. The proposed project will not have an adverse affect on the general public or adjacent developments. 5.That adequate nuisance prevention measures have been or will be taken to prevent or control offensive odor, fumes, dust, noise and vibration; Odor, fumes, dust, noise and vibration will occur short term during the construction of the outdoor storage units during construction. No long term odor, fumes, dust, noise and vibration is anticipated with this proposed SUP. Denton’s Building Inspection and Fire Department has reviewed the proposed bio-fuel production facility for code compliance. The proposed facility will meet the established code requirements, which includes nuisance prevention measures. 6.That directional lighting will be provided so as not to disturb or adversely affect neighboring properties; and The proposed project will be sited within a portion of an existing building. All new lighting will comply with the standards and regulations under Subchapters 13 in the Denton Development Code. Page - 8 7.That there is sufficient landscaping and screening to ensure harmony and compatibility with adjacent property. The proposed project will meet all landscaping and tree preservation regulations under Subchapters 13 in the Denton Development Code. There will be adequate setback and screening to ensure harmony and compatibility with adjacent property. Outdoor storage areas will be properly screened in compliance with subchapter 35.12.7 and 35.13.8. Page - 9 EXHIBIT 2 Location Map Page - 10 EXHIBIT 3 Zoning Map Page - 11 EXHIBIT 4 Future Land Use Map Page - 12 EXHIBIT 5 Notification Information íÈÛÑÔÚïÎÉÔ×ÔÚÜÉÔÎÏùÜÉØ   iñØÖÜÑïÎÉÔÚØÊÊØÏÉÇÔÜúØËÉÔ×ÔØÙðÜÔÑ  iúÎÈËÉØÊÄïÎÉÔÚØÊÊØÏÉÇÔÜëØÖÈÑÜËðÜÔÑ  ïÈÐÛØËÎ×ËØÊÍÎÏÊØÊÉÎ iñØÖÜÑïÎÉÔÚØ ôÏîÍÍÎÊÔÉÔÎÏ  ôÏ÷ÜÇÎË  ïØÈÉËÜÑ  íØËÚØÏÉÎ×ÑÜÏÙÆÔÉÕÔÏ iÔÏÎÍÍÎÊÔÉÔÎÏ   Page - 13 EXHIBIT 6 Site Photos View of the front of the building. View of the rear of the building. View of the property west of the building. Page - 14 ÛÈØ×Þ×Ì é ÛÈØ×Þ×Ì ç Û¨¸·¾·¬ ïð ÷ÄÔÓÚÓÈ AGENDA INFORMATION SHEET AGENDA DATE: October 10, 2007 DEPARTMENT: Planning and Development ACM: Howard Martin, 349-8232 SUBJECT- DCA07-0003 (Elderly Housing) Hold a public hearing and consider the adoption of an ordinance regarding an amendment to Subchapter 23 “Definitions” of the Denton Development Code regarding Elderly Housing BACKGROUND Applicant: City of Denton Denton, TX Planning staff has identified the definition for “Elderly Housing” in Subchapter 23 of the Denton Development Code as deficient and ambiguous. Currently there is a definition for Elderly Housing and definitions for four types of elderly housing. These four types of Elderly Housing include Assisted Living, Congregate Care Facility, Nursing Home and Life Care Housing and Services. The proposed Development Code Amendment would clarify the definition of Elderly Housing and clearly indicate that three of the four types of Elderly Housing listed are subsets of Elderly Housing and all Elderly Housing will fit into one of the three categories of Elderly Housing. The Nursing Home definition has been removed from the Elderly Housing categories since a nursing home may care for persons of any age. OPTIONS 1.Approve as submitted. 2.Approve with changes. 3.Deny. 4.Postpone consideration. 5.Table item. RECOMMENDATION The Planning and Zoning Commission recommends approval of the development code amendment. EXHIBITS 1. Staff Analysis îò Ю±°±­»¼ ß³»³¼³»²¬­ ¬± Í«¾½¸¿°¬»® íëòéòïïòí 2. Ordinance Prepared by: Lori Shelton, AICP Planner II Respectfully submitted: Brian Lockley, AICP Interim Director, Planning and Development 2 EXHIBIT 1 PLANNING & DEVELOPMENT STAFF ANALYSIS CASE NO.: DATE TO BE CONSIDERED: DCA07-0003October 16, 2007 APPLICANT: City of Denton 221 North Elm St. Denton, TX 76201 REQUEST: Amend Subchapter 23 of the Denton Development Code regarding the definition of Elderly Housing. RECOMMENDATION: The recommendation from the Planning and Zoning Commission will be provided to the City Council at the public hearing. BACKGROUND The proposed Denton Development Code Amendment would correct INFORMATION: and clarify the definition of Elderly Housing in Subchapter 23 Definitions. Currently, Subchapter 23 defines Elderly Housing as “ A structure, controlled by either a public body, institutional body, or nonprofit corporation, eighty percent of whose occupants are 55 years of age and over; or, a structure where each unit is occupied by at least one person, and where the living arrangement/agreement requires that all members of each household consume at least one meal per day in a congregate dining facility, or is served directly to the persons of that household.” The text is unclear whether the facility must be controlled by a public body, institutional body or nonprofit and either have 80% of its occupants 55 years of age and older or older or meet one of the requirements regarding providing meals to be considered Elderly Housing. The definition can also be read that either the facility is controlled by public body, institutional body or nonprofit to be considered Elderly Housing or it can meet the age and/or meal requirement. The requirement that each unit is occupied by at least one person is not necessary. Nursing Home has been removed as an Elderly Housing subset and included in the definitions under “Nursing Home” because a nursing home facility should not be limited to people 55 and older. The proposed definition is simplified and it requires that to be considered Elderly Housing, the facility must meet the definitions of one of the three types of Elderly Housing: Assisted Living, Congregate Facility, and Life Care Housing and Services. 3 Û¨¸·¾·¬ í AGENDA INFORMATION SHEET AGENDA DATE: October 16, 2007 DEPARTMENT: Planning and Development ACM: Howard Martin, 349-8232 ______________________________________________________________________________ SUBJECT A07-0004 (Wild Mustang Crossing) Hold the second of two public hearings to consider the voluntary annexation and service plan for approximately 0.123 acres of land, contiguous and adjacent to the City of Denton generally located to the northeast of F.M. 2181/ Teasley Lane approximately 200 feet west of Old Alton Road in the The property is legally described southwestern portion of Denton's Extraterritorial Jurisdiction (ETJ). as a tract of land situated in the J Baker Survey, Abstract No. A0047A, Denton County, Texas. BACKGROUND Applicant: Wild Mustang Crossing, Ltd. Dallas, TX A voluntary annexation proceeding is being considered by the City of Denton for the Wild Mustang Crossing. The property is one of three parcels on this location owned by the applicant. This property is located to the immediate south of Guyer High School. The following items summarize the proposed annexation and important actions taken: The application for the annexation was received by staff on August 6, 2007. Letters to adjacent property owners also in the ETJ were mailed on August 24, 2007 to see if they would be interested in adding their property to the annexation request. Staff has received no response from the two adjacent property owners. On Friday, August 24, 2007, the City Council was informed (reading file) of the request for the voluntary annexation proceedings for approximately 0.123 acres of land legally described as a tract of land situated in the J Baker Survey, Abstract No. A0047A, Denton County, Texas. On October 2, 2007, the City Council held the first of two required public hearings to consider the voluntary annexation and service plan. The entire area proposed for annexation is located within City of Denton’s Extra- territorial Jurisdiction (ETJ) and is not zoned. The Comprehensive Plan identifies this area to be within an Exisitng Land Use designation. The annexation is scheduled for completion on December 11, 2007 (see Exhibit 2). In accordance with the City’s annexation policy plan, approved in June 1993, the City will “assess on a case by case basis the annexations of areas in the ETJ when significant developments are proposed.” Annexation should be considered when a property is located within the designated urbanizing area; is expected to accommodate urban growth in the next twenty years; and if the annexation is contiguous to existing city limits, city roads and rights-of- way. The subject site is located in Denton’s ETJ Division 1. As such, development is subject to only the City’s subdivision regulations and not zoning regulations. The subject site is not platted; any subsequent subdivision or reconfiguration of the subject site will be subject to the City’s subdivision regulations. Incorporation of this site into the City would not require additional properties. However, staff did contact adjacent properties east of the subject site to ascertain their interest in annexing to the City, and as of this writing staff has received no response from the property owners. OPTIONS 1. Proceed with the annexation. 2. Amend the land area proposed for annexation. 3. Amend the Service Plan. 4. Discontinue annexation. RECOMMENDATION The Development Review Committee recommends that the first public hearing for A07-0004 is held as scheduled. FISCAL INFORMATION Development of this property will increase the assessed value of the city, county, and school district. It will require no short-term public improvements that are the responsibility of the city. The proposed annexation area will add additional tax base to the city. EXHIBITS 1.Location Map 2.Annexation Summary Schedule 3.Service Plan 4.Service Area Analysis Respectfully submitted: Brian Lockley, AICP Interim Director of Planning and Development Prepared by: Lori Shelton, AICP Planner II EXHIBIT 1 Location Map EXHIBIT 2 Annexation Summary Schedule Wild Mustang Crossing, Ltd. Annexation st Notices to Intent to Annex (30 day prior to 1 PH) will be sent on August 31, 2007. 10/2/07 Tuesday, City Council conducts first public hearing. Public notice must be no less than 10 days and no more than 20 days before public hearing. Annexation Study prepared and available for public review. Service Plan prepared and available for public review. 10/16/07 Tuesday,City Council conducts second public hearing. Public notice must be no less than 10 days and no more than 20 days before public hearing. 10/24/07 Wednesday, Planning and Zoning Commission public hearings –make a recommendation to City Council regarding the proposed annexation. 11/6/07 Tuesday, City Council by a four-fifths vote institutes annexation proceedings. First reading of annexation ordinance. Action must be more than 20 days after the second public hearing but less than 40 days from the first public hearing. 11/11/07 Sunday,Ordinance published The ordinance cannot be acted upon until at least 30 days after publication. 12/11/07 Tuesday, City Council by a four-fifths vote takes final action. Second reading and adoption of the annexation ordinance. Council action must be more than 30 days after publication of ordinance and less than 90 days after council institutes st annexation proceedings (adopts ordinance on 1 reading). The second reading of the ordinance could be held any time between December 11, 2007 and February 4, 2008. Annexations must be rigidly coordinated in conjunction with the City Council public hearing schedule due to specific timing mandates established by Texas State Law. The Texas Local st Government Code requires that City Council institute annexation proceedings (1 Reading of the 20 days after the second City Council public hearing but less than 40 Ordinance) more than days from the first City Council public hearing. EXHIBIT 3 Service Plan CITY OF DENTON SERVICE PLAN FOR A07-0004 – Wild Mustang Crossing Annexation AREA ANNEXED The annexation area is located in the southern portion of Denton’s Extraterritorial Jurisdiction and contains approximately 0.123 acres of land generally located generally located northeast of the bend of F.M. 2181/ Teasley Lane, west of Old Alton Road to the immediate south of Guyer High School and legally described as Tracts 9 & 10 in the J. Baker Survey, A1403A. INTRODUCTION This service plan has been prepared in accordance with the Texas Local Government Code, Sections 43.021, 43.065, and 43.065(b)-(o) (Vernon 1999, as amended). Municipal facilities and services to the annexed area described above will be provided or made available on behalf of the City in accordance with the following plan. The City shall provide the annexed tract the levels of service, infrastructure, and infrastructure maintenance that are comparable to the levels of service, infrastructure, and infrastructure maintenance available in other parts of the city with similar topography, land use, and population density. AD VALOREM (PROPERTY OWNER) TAX SERVICES Police Protection, and Animal Control Police service, including patrolling, response to calls, and other routine functions, will be provided to the property upon the effective date of the annexation using existing personnel and equipment. Code enforcement and animal control services will also be provided to the property upon the effective date of the annexation. Fire Protection Fire protection (within the limits of existing hydrants) and emergency medical services will be provided to the property upon the effective date of the annexation. The estimated emergency response time in this area is 3.5 minutes, which is similar to responses for surrounding properties within the city limits. The City of Denton will provide emergency medical services (“EMS”). Roads and Streets Roads and streets, which have been properly platted, duly dedicated, and accepted by the City of Denton and/or Denton County, shall be maintained by the City of Denton on the effective date of the annexation. Installation and maintenance of street signs, street lighting and traffic control devices will be maintained by the City of Denton on the effective date of the annexation. Parks and Recreation Facilities Parks and recreational facilities in the area to be annexed will begin upon the effective date of the annexation according to the 2000 Parks and Recreation Master Plan. No parks are currently located within the proposed annexation area. Denton neighborhood park facilities are within reasonably close distance of the proposed annexation area. Residents of the proposed annexation area will be able to use existing City of Denton park and recreation facilities and programs. Library Services Library services will be made available on the effective date of the annexation on the same basis and at the same level as similar library facilities are maintained throughout the city. Building Inspections and Consumer Health Services Building inspections and consumer health services will be made available on the effective date of the annexation on the same basis and at the same level as similar facilities are maintained throughout the City. Both services are provided on a “cost recovery” basis, and permit fees offset the costs of services delivered. Incomplete construction must obtain building permits from the Building Inspections Department of the City of Denton. Planning and Development Services Planning and development services will be made available on the effective date of the annexation. The Planning and Development Department currently services this property by way of administration of the Denton Development Code, concerning subdivision and land development regulations. City Council adopted The Denton Plan, the city’s 1999-2020 comprehensive plan, by Ordinance 99-439 on December 7, 1999. The Future Land Use Plan addresses both land in the city and its ETJ, and the subject tract is within the Regional Mixed Use Centers land use designation. The Denton Plan designates future land uses to manage the quality and quantity of growth by organizing the land use patterns, by matching land use intensity with available infrastructure, and by preserving floodplains as environmental and open space corridors. The Denton Plan will be used as a basis for final zoning classifications after the properties are annexed. UTILITY (RATEPAYER) SERVICES Solid Waste Collection Each residential address will be provided a wheeled refuse cart, which will be serviced one time per week. Residents are required to place their refuse cart(s) at the curb prior to 7:00 a.m. on their collection day. Carts should be placed at the curb for collection no earlier than 6:00 p.m. the evening prior to their collection day. Carts are to be removed from the curb no later than 6:00 a.m. on the day following their collection day. All refuse placed in the cart for collection must be bagged to eliminate wind blown debris and littering. Refuse that is not placed in the cart with the lid closed will not be collected. Additional carts may be provided for an additional monthly charge. Weekly yard waste service is provided. Weekly bulky item collection service is provided. Weekly curbside recycling services are provided by Allied Waste Services. Contact Allied at 1-800-766-1758 to obtain curbside recycling information. Each residential customer’s refuse cart service, curbside recycling service, bulky item collection service, and yard waste service will occur the same day of each week. Please telephone Customer Service, 940-349-8787, to answer any remaining questions, and sign up for service. Commercial Refuse Service Each commercial business will be provided with a commercial container(s), which are available in a variety of sizes and frequencies of collection, based on the waste type and volume generated. All refuse placed in the container for collection must be bagged to eliminate wind blown debris and littering. Refuse that is not placed in the container with the lid closed will not be collected. Refuse placed outside the container is subject to code enforcement regulations, including potential fines. Commercial roll-off containers are available for construction materials. 20 and 30 cubic yard containers. Compactor service is available. Contact the City of Denton Customer Service Office, 940-349-8787, to obtain commercial container sizes, and rates. Landfill Service The City of Denton Solid Waste Landfill hours of operation are 7:00 a.m. to 4:00 p.m. Monday through Friday; and 7:00 a.m. to 12:00 p.m. on Saturdays. For information regarding disposal charges, call the Landfill Office at 940-349-7510. Water/Wastewater Facilities There are no water facilities and no wastewater facilities in the area to be annexed.The City will provide a level of water and wastewater service, infrastructure, and infrastructure maintenance that is comparable to the level of services, infrastructure, and infrastructure maintenance available in other parts of the city with topography, land use, and population density similar to those reasonably contemplated or projected in the area. Drainage Services Drainage maintenance will be provided to the property upon the effective date of the annexation. The City will provide a level of drainage services, infrastructure, and infrastructure maintenance that is comparable to the level of services, infrastructure, and infrastructure maintenance available in other parts of the city with topography, land use, and population density similar to those reasonably contemplated or projected in the area. Electrical Services Denton Municipal Electric is certified by the State and is obligated to provide electric utility service to the annexation area should a request be made by a property owner. Electric utility service will be made available on the effective date of the annexation on the same basis and at the same level as similar facilities are maintained throughout the city. Denton Municipal Electric is the current electric service provider for this site. OTHER SERVICES Other services that may be provided by the City, such as municipal and general administration will be made available on the effective date of the annexation. The City shall provide a level of services, infrastructure, and infrastructure maintenance that is comparable to the level of services, infrastructure, and infrastructure maintenance available in other parts of the City with topography, land use, and population density similar to those reasonably contemplated or projected in the area. CAPITAL IMPROVEMENTS PROGRAM (CIP) No new construction of additional water, sewer, street, and drainage facilities is contemplated within the annexed area as a result of this annexation. No construction of public improvements is contemplated as a result of this annexation that would begin within two and a half (2 ½) years after the effective date of the annexation.The City shall consider construction of other public improvements as the needs dictate on the same basis as such public improvements are considered throughout the City for areas having similar characteristics of topography, land use, and population density. UNIFORM LEVEL OF SERVICES MAY NOT BE REQUIRED Nothing in this plan shall require the City to provide a uniform level of full municipal services to each area of the City, including the annexed area, if different characteristics of topography, land use, and population density are considered a sufficient basis for providing different levels of service. TERM This service plan shall be valid for a term of ten (10) years. Renewal of the service plan shall be at the discretion of City Council. AMENDMENTS The service plan may be amended if the City Council determines at a public hearing that changed conditions or subsequent occurrences make this service plan unworkable or obsolete. The City Council may amend the service plan to conform to the changed conditions or subsequent occurrences pursuant to Texas Local Government Code, Section 43.056 (Vernon Supp. 2000). EXHIBIT 4 Service Area Analysis A07-0004 – Wild Mustang Crossing The Planning and Development Department has received a request for voluntary annexation and service plan for approximately 0.123 acres of land, contiguous and adjacent to the City of Denton generally located to the northeast of F.M. 2181/ Teasley Lane approximately 200 feet west of Old Alton Road in the southwestern portion of Denton's Extraterritorial Jurisdiction (ETJ). Size: 0.123 acres Location: Northeast of F.M. 2181/Teasley Lane approximately 200 feet west of Old Alton Road Proposed use: Unknown Proposed zoning: Rural Development 5 (RD-5) The purpose of the service area analysis is to determine how the city would provide services to the area should it be annexed into the city. A service area analysis form is attached. Please provide the requested information and any other pertinent information. To determine the city’s ability to provide services to the proposed area it is necessary to document: each department’s existing capacity to provide an adequate level of service to the proposed area; additional personnel and capital equipment/facilities necessary to provide an adequate level of service to the proposed area; and cost of providing additional service. Existing Conditions: Proximity to existing arterial and collector roads. This property has no direct access to an arterial or collector road. It is expected that the property will develop in conjunction with two other adjacent parcels under the same ownership as the subject site. The other two parcels have direct access to a primary major arterial. Future Land Uses. The proposed annexation area is within the Existing Land Use designation. Existing land uses: The subject property currently has agricultural buildings on it. Prominent natural features: There are no prominent natural features on the site. Proximity to other service providers: Based on the current data, there are no sewer or water lines on the subject property. SERVICE AREA ANALYSIS A07-0004 – Wild Mustang Crossing FIRE 1.Fire and Emergency Medical Services can be provided to the area from station(s) 2.Estimated response time. _____ minutes 3.Appropriate response time in the City. minutes 4.Is a new fire station approved in the CIP that could serve this area? _____ If yes, what is the CIP program year? _____ 5.Will a new fire station be requested in upcoming CIP proposals to serve this area? _____ If yes, when should this station be operational? _____ 6.Total estimated funding for equipment, employees and/or facilities needed to serve this area strictly based on annexation and proposed development. _____ 7.Please comment on the cumulative impact of annexation and development. At what population level would another fire station facility be required? _____ Is there an accepted facility/equipment to population ratio that can be used for planning purposes? _____ Is there an accepted fire fighter to population ratio that can be used for planning purposes? _____ As of this writing, Planning has not received a response from this Additional Comments: department. As soon as information is received, it will be included in the Service Area Analysis. _______________________________ _______________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0004 – Wild Mustang Crossing Parks and Recreation 1. What neighborhood park and recreational facilities are currently serving this area or are capable of serving this area if annexed and/or developed (federal, state, or local)? None are within the proposed annexation. The closest Denton Parks property to the proposed annexation area is Cross Timbers Park, 1.5 miles to the northwest. The DISD Guyer High School is adjacent to this site and offers some recreational opportunities to the general public. 2. What projects and/or equipment will be needed to adequately serve this area if annexed and/or development based on the parks and recreation master plan or similar standards? The 2000 Denton Park and Recreation Master Plan does not indicate a need for a Community Park in the general area of the proposed annexation. Service Standards: Neighborhood Parks: 2.5 acres per 1,000 population (to be dedicated at time of development) 5 acres minimum size. (by developer) cost per acre. Community Parks: 3.0 acres per 1,000 population 30 acres minimum 3. How much additional funding will be needed for maintenance if additional park facilities None are developed to serve this area? Service Standard: Based on $3,454 (developed) cost per acre. 4. How many additional personnel would be needed to properly serve this area if annexed None and developed? Service Standards: 0.5 to 0.7 FTE additional personnel per 1,000 population (depending on type of service) $38,000 per year cost per additional personnel Additional Comments: Bob Tickner, Superintendent of Park Planning and Development, 940-349-8275 Person to contact if there are questions Date: 9-18-07 SERVICE AREA ANALYSIS A07-0004 – Wild Mustang Crossing Police 1.Estimated average response time for this area based on current department conditions: 2.Appropriate average response time in the city based on current department conditions: 3.If annexed and developed as proposed will additional personnel be needed as a specific result of this proposal? ______ If yes, how many? ________ What type? ________ 4.Will additional equipment and funding be needed to serve this area? _____ If yes, what type? ______________________________________________. 5.Will a police substation or other facility be needed to serve this area as a result of annexation and development? _____________ If yes, when should the new facilities be operational? ________________________________________________________ 6.Please comment on the cumulative impact of annexation and development. At what population level would another police facility be required? _______________ Is there an accepted facility/equipment to population ratio that can be used for planning purposes? ___________________________________________________________ Is there an accepted officer to population ratio that can be used for planning purposes? As of this writing, Planning has not received a response from this Additional Comments: department. As soon as information is received, it will be included in the Service Area Analysis. _______________________________ _____________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0004 – Wild Mustang Crossing Library 1.Estimated additional funding needed strictly based on proposed annexation and development. $0.00 2.Please comment on the cumulative impact of annexation and development. Since the proposed annexation area contains approximately 0.123 acres of land, the annexation and development of Wild Mustang Crossing will not have a negative impact on library services. 3.At what population level would another library facility be required? 131,738 4.Is there an accepted circulation to population ratio that can be used for planning purposes? Yes; 8.7 is the national 2006 annual circulation per capita average for the legal service area population served by the Denton Public Library (DPL). 5.Is there an accepted employee to population ratio that can be used for planning purposes? Yes; according to the Texas Public Library Standards it is 1 FTE per 1,000 population and 1 MLS (Master of Library Science) per 8,000 population. 6.If annexed, can anticipated service demands be met using existing materials, facilities, and personnel? Yes, with the planned expansion of South Branch. 7.If not, how many additional employees and what type of facilities and materials will be needed to provide services? N/A Additional Comments: This annexation will not impact the current level of library services. Eva Poole, Director of Libraries September 14, 2007 Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0004 – Wild Mustang Crossing Solid Waste 1.Is residential solid waste service available to the proposed area for annexation? Yes 2.Is commercial solid waste service available to the proposed area for annexation? Yes 3.What is the estimated cost to provide this area with solid waste service? Equipment and Maintenance. Incremental Cost Personnel. Incremental Cost 4.What is the typical revenue collected per: Household. Three residential refuse cart sizes are available. Commercial Business Varies by container and service level. 5.Will additional equipment be needed to serve this area if annexed or developed? No Type of Equipment. NA Cost of Equipment. NA 6.Will additional employees be needed to serve this area if annexed or developed? No Type of Employees. NA Number of Employees. NA 7.Please comment on the cumulative impact of annexation and development. At what population level would additional equipment be required? NA Is there an accepted equipment to population ratio that can be used for planning purposes? No Is there an accepted employee to population ratio that can be used for planning purposes? No Additional Comments: Please contact Customer Service, 940-349-8787, for residential refuse and commercial refuse collection rates. S. Lebsack, 940-349-8069 9/18/07 ________________________________ ____________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0004 – Wild Mustang Crossing Electric Utilities 1.What is the distance to, location of, and size of the nearest City of Denton electric line? The nearest electric line is a single-phase primary line providing electric service to the water storage tank. 2.What type of lines and facilities would be required to serve this area? Three phase primary electric lines would be required to provide electric service to this area._____ 3.Are any new lines or facilities proposed for construction to serve this area? No 4.Are there any potential responsibilities if this area is annexed? NO 5.Please comment on the cumulative impact of annexation and development. At what population level would additional equipment be required? NA Is there an accepted equipment to population ratio that can be used for planning purposes? NA Is there an accepted employee to population ratio that can be used for planning purposes? NA As of this writing, Planning has not received a response from this Additional Comments: department. As soon as information is received, it will be included in the Service Area Analysis. _____________________________ _____________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0004 – Wild Mustang Crossing Wastewater 1.What is the nearest City of Denton water line? Size of water line. _____ Location of water line. _____ Distance from proposed annexation. _____ 2.What is the nearest City of Denton sewer line? Size of sewer line. _____ Location of sewer line. _____ Distance from proposed annexation. _____ 3.According to the City of Denton master plan what type of lines and facilities would be required for this area and when are those lines and facilities proposed for construction. Size Year Location Water lines _____ _____ _____ Sewer lines _ ____ _____ _____ 4.Are there any City of Denton lines included in the proposed annexation? _____ 5.Please comment on the cumulative impact of annexation and development At what population level would additional equipment be required? _____ Is there an accepted equipment to population ratio that can be used for planning purposes? _____ Is there an accepted employee to population ratio that can be used for planning purposes? _____ As of this writing, Planning has not received a response from this Additional Comments: department. As soon as information is received, it will be included in the Service Area Analysis. _______________________________ ______________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0004- Wild Mustang Crossing Water 1.What is the nearest City of Denton water line? a.Size of water line. _____ b.Location of water line. _____ c.Distance from proposed annexation. _____ 2.What is the nearest City of Denton sewer line? a.Size of sewer line. _____ b.Location of sewer line. _____ c.Distance from proposed annexation. _____ 3.According to the City of Denton master plan what type of lines and facilities would be required for this area and when are those lines and facilities proposed for construction. 4.Are there any City of Denton lines included in the proposed annexation? _____ 5.Please comment on the cumulative impact of annexation and development a.At what population level would additional equipment be required? _____ b.Is there an accepted equipment to population ratio that can be used for planning purposes? c.Is there an accepted employee to population ratio that can be used for planning purposes? As of this writing, Planning has not received a response from this Additional Comments: department. As soon as information is received, it will be included in the Service Area Analysis. ________________________________ _______________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0004 – Wild Mustang Crossing Engineering and Transportation 1.What existing roads, bridges and other transportation facilities will be impacted by this proposed annexation and development in terms of needed improvements or upgrades? Name and location Type of Improvement Approximate Cost 2.Are any of these improvements presently scheduled to be done at state or federal expense? _____ If yes, please identify facility and anticipated date improvements will begin. _____ 3.Please list any drainage improvements that may require local funding, and include estimated cost (if no specific improvements can be determined, please make general comments concerning drainage). _____ 4.Will additional equipment and facilities be needed as a specific result of this annexation and development? _____. If yes, what type of equipment or facility? _____ 5.Please comment on the cumulative impact of annexation and development. At what population level would additional equipment be required? _____ Is there an accepted equipment to population ratio that can be used for planning purposes? _____ Is there an accepted employee to population ratio that can be used for planning purposes? _____ As of this writing, Planning has not received a response from this Additional Comments: department. As soon as information is received, it will be included in the Service Area Analysis. ________________________________ ____________ Person to contact if there are questions Date SERVICE AREA ANALYSIS A07-0004 – Wild Mustang Crossing Denton Independent School District 1.Education services are currently provided by: _____ 2.If annexed, can anticipated service demands be met using existing materials, facilities and personnel? 3.If not, how many additional employees and what type of facilities and materials will be needed to provide services? 4.Estimate additional funding needed strictly based on proposed annexation and development. 5.Will projected school taxes from this development provide that additional funding? 6.Please comment on the cumulative impact of annexation and development. 7.At what population level would other school facilities be required for the City of Denton? 8.Is there an acceptable employee to population ratio that can be used for planning purposes? As of this writing, Planning has not received a response from Denton Additional Comments: Independent School District. As soon as information is received, it will be included in the Service Area Analysis. ________________________________ ____________ Person to contact if there are questions Date AGENDA INFORMATION SHEET AGENDA DATE: October 16, 2007 DEPARTMENT: Parks and Recreation ACM: Howard Martin, 349-8232 SUBJECT Consider a resolution amending a policy setting guidelines regarding the naming of parks and park facilities, and declaring an effective date. The Parks, Recreation and Beautification Board recommended approval with a vote of 6-0. BACKGROUND With the recent requests being made to name and rename parks and park facilities, it became apparent that the original policy was not inclusive enough to meet the needs of the City as it continues to grow. A study was made of naming policies in other Cities and it became apparent that our current policy needed revision. Staff presented the polices to the Parks, Recreation and Beautification Board on May 7, 2007. After receiving input from the Board, staff presented a draft incorporating the items they felt needed to be added to the policy at the June 4, 2007 meeting. The Board approved the revised policy at the July 9, 2007 meeting with a vote of 6-0. OPTIONS City Council may approve the amended policy recommended by the Parks, Recreation and Beautification Board or make recommendations to staff for further research or revision. RECOMMENDATION Staff recommends Council approve the Parks, Recreation and Beautification Board recommendation. PRIOR ACTION/REVIEW (Council, Boards, Commissions) The Parks, Recreation and Beautification Board recommended approval of this policy changes at a meeting on July 9, 2007 with a vote of 6-0. FISCAL INFORMATION None EXHIBITS 1.Resolution 2.Parks and Recreation Naming Policy 3.Parks, Recreation and Beautification Board Meeting Minutes of July 9, 2007 Respectfully submitted, Emerson Vorel Director of Parks and Recreation Prepared by: Mary Aukerman Management Assistant to the Director Parks and Recreation Û¨¸·¾·¬ ï Û¨¸·¾·¬ î 1)Organizations affiliated with the City that desire to raise funds for a city-sponsored project must receive a recommendation from the Parks, Recreation, and Beautification Board when it relates to Recreation Facilities or Parks and receive approval from the City Council prior to attaching naming opportunities to the fundraising campaign. 2)Organizations conducting fundraising campaigns with naming opportunities attached must immediately notify City staff when a naming proposal is under consideration in order to facilitate an administrative review. 3)Naming proposals that promote alcohol, tobacco products or political organizations will not be considered. 4)Acceptance of a naming proposal by an organization conducting a fundraising campaign must be considered conditional pending a review and recommendation by the City Manager for non-recreation facilities and from the Parks, Recreation, and Beautification Board for recreation related. D.Plaques, Markers and Memorials: Plaques, Markers and Memorials that are requested to be located on City Property, a City Facility or on any City Premises, must follow the guidelines set below: 1)Must be in accordance with City Standards. The location, size and inscriptions on plaques require approval by designated City Staff. 2)Designed to blend with and compliment design of the existing park or facility. 3)Must be made of bronze or other material pre-approved by the City of Denton. 4)Costs for plaques, markers, memorials, or other signage involved in the renaming of Parks, City Facilities, or Specific Facilities shall be borne by the nominating individual(s), group, or organization. A written maintenance agreement for each plaque, marker or memorial must be reviewed and approved by the Director of Parks and Recreation. NAMING PROCEDURE : NAMING NEW PARKS OR FACILITIES 1)Names for new parks shall typically be established within 180 days from the date of land acquisition. The name of new buildings shall be established prior to the completion of construction. Names for parts or areas of parks and facilities may be established at any time. 2)The Chairperson of the Parks, Recreation, and Beautification Board shall name a committee that will be responsible for recommending a name for all park lands and facilities to the Board. 3)The committee shall be responsible for research, study, and recommendation of a proposed name to the Board. Rationale for the selection of the recommended name shall be given in writing. 4)Groups or individuals may submit nominations on a City of Denton Name Nomination Form for naming new parks or a new facility. All recommendations will be given the City of Denton – Park Naming Policy Page 3 Û¨¸·¾·¬ í 1Approved 8/6/07 2 Parks, Recreation and Beautification Board 3 Minutes 4 5July 9, 2007 6Civic Center Conference Room 7 8 Members present: Teresa Andress, Allyson Coe, Dale Conway, Reggie Heard, Jo Kuhn, Ross Richardson 9 Members absent: Carol Brantley 10 Staff present: Emerson Vorel, Amanda Green, Bob Tickner and Mary Aukerman 11 12 Chairwoman Teresa Andress called the meeting to order at 6:00 p.m. 13 14 AWARDS AND RECOGNITIONS: 15 Emerson Vorel was recognized for being named the Director of Parks and Recreation. 16 17 APPROVAL OF MINUTES OF June 7, 2007 MEETING: Minutes will stand as written. 18 19 ACTION ITEMS: 20 Consider adopting the revised Parks Naming/Renaming Policy a) – The policy has been revised from 21 what was presented in the packets for prior meetings. It was stressed that the changing of names is 22 discouraged. Jo asked that in the future, revisions to original documents be made on the original 23 document so that the actual change can be viewed in contrast to the original. Emerson pointed out the 24 most substantial changes and highlighted the form used for submitting nominations. He pointed out 25 that more public involvement will be sought on future projects of this sort. 26 27 MOTION: Jo moved to make a recommendation to the City Council in support of the new naming 28 policy. Allyson seconded the motion. The Board passed the motion with a vote 6-0. 29 30 DISCUSSION ITEMS: 31 Receive a written recommendation from the committee regarding the request to name the North a) 32 Lakes Soccer Building – Teresa and Jo presented their written recommendation to the Board in 33 support of naming the Soccer building after Jane Malone, resigning president of the Denton Youth 34 Soccer Association (DYSA). DYSA built the building so they are within the guidelines of the 35 existing policy to name the building as they see fit and Mrs. Malone’s 30+ years of dedicated service 36 to the DYSA and her support of other sports make her an ideal candidate. This item will be an action 37 item for the next Board meeting on August 6, 2007. 38 39 DIRECTOR’S REPORT 40 Senior Center Feasibility Study PROJECT STATUS REPORT – . The next public meeting will be held th 41 on August 8. They are pleased with the turnout and suggestions they are receiving. The Survey th 42 information should be available at the August 8 meeting. 43 44 Avondale Park Bridge Project – The project is planned to bid in July with installation in the fall of 2007. 45 Grading may be added to the project. 46 47 Cedar Street Streetscape Project – The project will rebuild the entire street and sidewalks and will serve 48 as the model for other streets when they are reworked. 49 50 North Lakes Park Goldfield Tennis Center Project – The oversight committee approved moving the 51 design phase up to this year. July 2007 1KEEP DENTON BEAUTIFUL 2 Director’s Report – It was noted that KDB received the Urban Forestry Award. 3 4 ITEMS FOR UPCOMING MEETINGS: 5 Thin Line Film Fest request to sell Alcoholic Beverage. 6 Vote on Recommendation to name the North Lakes Soccer Building 7 8adjourned the There being no further business, Teresa meeting at 6:33 p.m. July 2007 AGENDA INFORMATION SHEET AGENDA DATE: October 16, 2007 DEPARTMENT: Parks and Recreation ACM: Howard Martin, 349-8232 SUBJECT Consider a resolution adopting a policy setting guidelines regarding the acceptance of public art, and declaring an effective date. The Parks, Recreation and Beautification Board recommended approval with a vote of 6-0. BACKGROUND The Public Art Committee felt it was important to establish guidelines to evaluate proposed voluntary public art gifts from private sources, which will enable the City to acquire public art that meets a high standard and is appropriate and meaningful for the community. Staff presented the policy to the Parks, Recreation and Beautification Board on June 4, 2007. After receiving input from the Board, staff presented a recommendation to the Public Art Committee to clarify that public art that is not paid with public funds and not placed on public property will not be governed by the policy. The Public Art Committee approved the change to the policy at the August 9, 2007 meeting. The Board approved the revised policy at the September 10, 2007 meeting with a vote of 6-0. OPTIONS City Council may approve the amended policy recommended by the Parks, Recreation and Beautification Board or make recommendations to staff for further research or revision. RECOMMENDATION Staff recommends Council approve the Parks, Recreation and Beautification Board recommendation. PRIOR ACTION/REVIEW (Council, Boards, Commissions) The Parks, Recreation and Beautification Board recommended approval of this policy with a vote of 6-0 at the meeting on September 10, 2007. FISCAL INFORMATION None EXHIBITS 1.Resolution 2.Donations of Public Art Policy 3.Parks, Recreation and Beautification Board Meeting Minutes of September 10, 2007 4.Public Art Committee Meeting Minutes of August 9, 2007 Respectfully submitted, Emerson Vorel Director of Parks and Recreation Prepared by: Mary Aukerman Management Assistant to the Director Parks and Recreation Û¨¸·¾·¬ ï Û¨¸·¾·¬ î Û¨¸·¾·¬ í Public Art Committee Minutes August 9, 2007 Civic Center Conference Room Members present: Jo Williams, Robyn Lee, Joy Siegmund, Cheryl Key, Betty Roy, Jack Davis and Billie Mohair. Members absent: Carol Phillips, Jo Ann Ballantine and Margaret Chalfant. Staff present: Emerson Vorel and Janie McLeod. Chair Jo Williams called the meeting to order at 4:05 p.m. Approval of Minutes of June 14, 2007. Joy commented that the minutes had the southeast corner listed as the location for the Downtown art piece and should be northeast. The corrected minutes were approved by a motion made by Joy Siegmund and seconded by Cheryl Key. The motion was approved with a vote of 7-0. ACTION ITEMS Nomination and Election of Vice-Chair – Betty Roy nominated Jack Davis as the Vice Chair for the committee. Joy Siegmund seconded the motion and it was approved by a vote of 7-0. Revised Criteria to Accept Public Art – Emerson said that the Parks, Recreation and Beautification Board had a concern about the clarity of a sentence in the policy. The recommended change is: “Only public art purchased with public funds or placed on public property is governed by this policy. “ Jack made a motion to approve the revised Criteria to Accept Public Art policy and Cheryl Key seconded the motion. The motion was approved with a vote of 7-0. The policy will be submitted to the Parks, Recreation and Beautification Board for their approval before it is presented to City Council. DISCUSSION ITEMS Request for Sealed Proposal (RFSP) for 2008 HOT Funds Project – Emerson reviewed the draft of the RFSP for the Downtown art piece. Emerson stated that in the “Specifications for the Project” section that it needs to state that at least seven feet of clearance from the lowest point to the walking surface is required. He added that on the “Estimated Project Budget” that the budget is listed as $24,000 rather than the total amount to allow for any unexpected expenses. Staff will incorporate the other editorial changes that were recommended for the RFSP and bring the revised RFSP for the Committees’ approval. At the next meeting, the Committee will discuss how the bid can be better advertised to encourage more proposals to be submitted. Jo asked when the HOT funds will be available for expenditures. Emerson responded that the funds st would be available October 1. DIRECTOR’S REPORT Status Report – Emerson reviewed the distributed report. The committee discussed various methods to identify the individuals portrayed in the Quakertown art work to be located in the Civic Center. It was suggested to have a plaque, or a display with labels, to identify the individuals. Jack said he would ask a graduate student to handle the display that will indentify the people in the wall sculpture. The committee also recommended that only names be listed and not descriptions. Robyn commented that the Museum could be listed as a resource if more information was desired. Emerson said he had received suggestions to move the outdoor sculpture located in front of City Hall so that the public would have a better view of the piece. The sculpture was donated to the City by the Denton Festival Foundation. The committee discussed that the sculpture could be more visible if it was located closer to the front of the City Hall Building rather than in the current location. Billie suggested that if it faced a different direction that it would be more visible to the public. Emerson said he would speak with Carol Short and get her opinion on the suggested . change ITEMS FOR UPCOMING MEETINGS Contact Texas Department of Transportation for approval of art project on State roadway (Locust Street) Revised RFSP for Downtown Art Project How can the new art pieces be presented to the community so that it can educate them on the projects. There being no further business, the meeting was adjourned at 4:47 p.m. Û¨¸·¾·¬ ì 1Corrected 10-1-07 2 Parks, Recreation and Beautification Board 3 Minutes 4 5September 10, 2007 6Civic Center Conference Room 7 8 Members present: Carol Brantley, Dale Conway, Reggie Heard, Jo Kuhn, Ross Richardson, Jennifer Wages 9 Members absent: Allyson Coe 10 Staff present: Emerson Vorel, Amanda Green, Jim Mays, John Whitmore, Janie McLeod and Mary 11 Aukerman 12 13 Vice-Chairwoman Jo Kuhn called the meeting to order at 6:03 p.m. 14 15 AWARDS AND RECOGNITIONS: 16 Introduction of new Board member, Jennifer Wages. Jennifer is also Secretary of the Park 17 Foundation. 18 Aquatics International Magazine named the Denton Aquatics Center as “Best of Aquatics 19 Indoor/Outdoor Family Aquatics Center”. This award is based on leading edge programming as 20 well as facilities. Jo asked if a press release will be done for some good press. 21 22 SWEARING IN OF BOARD MEMBERS: Janie McLeod officiated over the swearing in of returning 23 members Jo Kuhn and Reginald Heard. 24 25 APPROVAL OF MINUTES OF August 6, 2007 MEETING: Minutes were approved as presented. 26 27 ACTION ITEMS: 28 Changes to General Fund Fee Schedule as part of 2007-08 Budget a) – Amanda Green stated that as 29 part of the General Fund budget the fee structure and schedule has to be revised if there are any 30 changes to the fees charged to the general fund. 31 32 The department has been working with Denton Youth Sports Association (DYSA) about youth sports 33 enhancement fees for select players. Select player teams run a lot of tournaments in City’s facilities, 34 and the City is having a lot more costs associated with these tournaments. The players already pay 35 $10 per player per season now, so the fee is being raised by an additional $10 per player, per season, 36 for a total of $20 per player per season. 37 38 Jo has questions regarding both bullet points for this request: The first one is regarding the fee 39 change. She asked the number of players that would be affected. Amanda stated there were about 40 150 players. Jo also asked if there had been any objections to the change in fees. Amanda answered 41 that the DYSA did not like it but understood the need for it because they are putting a larger demand 42 on the City. Emerson stated they are willing to pay the new fee. Amanda also stated that the City 43 presented this to the DYSA about 6 months ago at their quarterly meeting so they are aware of the fee 44 change. 45 46 Jo’s second question was regarding the incorporation of the Water Park and Natatorium admission 47 and rental fees into the General Fund. Amanda stated that this is something that has been discussed 48 for a few years and this would be consistent with all other City facilities that charge these fees. She 49 explained that by bringing those fees into the General Fund, the reporting would be cleaner and it 50 would provide for better accounting of funds but will not alter the loss. The community voted for a August 2007 1 half cent to offset the losses and that would be paid off in 9 years. Amanda explained that the 2 General Fund has been covering the losses to the Natatorium all along. 3 4 Carol asked what the time frame was for the Aquatic Center to break even. John answered no to 5 revenue coming in and that, historically, indoor swimming pools almost never break even and are 6 generally subsidized. 7 8 Amanda explained that the WaterWorks Park does turn a profit each year and those profits are used to 9 offset the losses to the Natatorium. It was never the intent for there to be a loss, but that the 10 WaterWorks Park would generate enough revenue to offset the Natatorium. She also pointed out that 11 the City splits the actual losses, after the WaterWorks Park profits are calculated, with DISD. 12 13 MOTION: Ross moved that the Changes to the General Fund Fee Schedule as part of the 2007-08 14 Budget be approved. Without further discussion, the Board passed the motion with a vote of 6-0. 15 16 Consider approval of the Formula/Criteria for Accepting Public Art b)– At the June 4, 2007, meeting, 17 the Board asked the Public Art Committee to change to the sentence clarifying that public art that is 18 not paid with public funds and not placed on public property is not governed by the proposed policy. 19 The Board approved the clarification of the statement and proceeded with the vote. As a review, 20 Emerson stated that this is a policy that has come out of the Public Art Committee that will govern 21 how art/gifts are accepted by the City and how they will be funded. 22 23 MOTION: Reggie made a motion to recommend to Council the approval of the Formula/Criteria for 24 Accepting Public Art. Dale seconded the motion. The Board passed the motion with a vote of 6-0. 25 26 Emerson interjected at this stage that the prior minutes pointed out that there would be the election of the 27 Chair and Vice-Chair. The consensus was that the actual vote will be at the next meeting since it was not 28 on the agenda for this meeting. Jo suggested that a Vice-Chair should be nominated at this meeting and 29 they will vote at the October meeting. Jo nominated Reggie because he has been on the board for a while 30 and did a very nice job on the renaming of Quakertown Park. Carol moved that they accept the 31 nominations and Dale seconded it. The Board voted 6-0 to accept the slate presented for election. 32 33 DISCUSSION ITEMS: 34 Denton Senior Center Feasibility Study and Master Plan c) – Emerson explained the PowerPoint 35 presentation that the consultants gave at the second meeting at the Senior Center. The discussion by 36 the Board centered on best use of the $1.7 million dollars allocated for this project. The consultants 37 will make a presentation to the Board at the October meeting, so Emerson wanted them to have an 38 idea at what we are looking at so they can make an educated recommendation to Council. The project 39 will commence after the Arts and Jazz Festival in 2008 with completion scheduled for spring of 2009. 40 This will be an interim fix as the facility is not going to be large enough for future projections. 41 Jennifer asked if the renovations will work for other uses if a new center is built for senior activities. 42 Emerson and Amanda assured her that the proposed upgrades will make the facility usable for other 43 programs, whether it is a teen center, a parks administration facility or whatever the need may be in 44 the future. 45 46 DIRECTOR’S REPORT 47 Fred Moore Park Multipurpose Court PROJECT STATUS REPORT – – Emerson announced that this 48 project is moving forward. 49 50 Cedar Street Streetscape Project – The project has begun in the area of the Campus Theater. The first 51 phase is to complete the water, sewer and storm drain changes first, then the streets and other upgrades will 52 begin. The intent is to keep in line with the upgrades made around the courthouse. August 2007 1 Briercliff Park Design and Development Project – A design firm has been selected and they are in 2 negotiations for their fee. 3 4KEEP DENTON BEAUTIFUL 5 Director’s Report – No discussion. 6 7 ADDITIONAL BUSINESS: 8 The panel introduced themselves and gave a brief personal description to Jennifer Wages. 9 10 ITEMS FOR UPCOMING MEETINGS: 11 Election of Officers 12 Senior Center Feasibility Study Presentation by Brown, Reynolds, Watford, Inc. Dallas 13 14adjourn. Ross motioned that the Jo asked for a motion to meeting be adjourned, Reggie seconded the 15 motion and Jo adjourned the meeting at 6:59 p.m. August 2007 AGENDA INFORMATION SHEET AGENDA DATE: October 16, 2007 DEPARTMENT: City Manager’s Office CM: George Campbell, City Manager SUBJECT Consider nominations/appointments to the City’s Boards and Commissions. BACKGROUND The following boards/commissions require nominations: Construction Advisory & Appeals Board – Deputy Mayor Pro Tem Mulroy Human Services Advisory Committee – Council Member Montgomery Zoning Board of Adjustment – Council Member Heggins. If you require any further information, please let me know. Respectfully submitted: Jennifer Walters City Secretary S:\Boards & Comm\Agenda Info Sheet for Vacancies 10.2.07.docx