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Home My WebLink AboutApril 17, 2012 Agenda AGENDA CITY OF DENTON CITY COUNCIL April 17, 2012 After determining that a quorum is present, the City Council of the City of Denton, Texas will 3:00 p.m. convene in a Work Session on Tuesday, April 17, 2012 at in the Council Work Session Room at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: WORK SESSION 1. Citizen Comments on Consent Agenda Items This section of the agenda allows citizens to speak on Consent Agenda Items only. Each speaker will be given a total of three (3) minutes to address any items he/she wishes that are listed on the Consent Agenda. A Request to Speak Card shoul returned to the City Secretary before Council considers this item. 2. Requests for clarification of agenda items listed on the agenda for April 17, 2012. 3. Receive a funding recommendation report from the Community De Committee (CDAC) and the Human Services Advisory Committee (HSAC). Hold a discussion regarding the proposed 2012 Action Plan for Housing and Community Development and give staff direction. 4. Receive a report, hold a discussion and give staff direction regarding the establishment of a program to provide relocation advisory services and relocation financial assistance to eligible persons or parties affected by City of Denton, Texas, real property interest acquisitions related to street, roadway, utility and/or other public works construction, improvement or expansion projects, as required by Senate Bill 18 Relating to the Use of Eminent Domain Authority. Following the completion of the Work Session, the City Council w Meeting to consider specific items when these items are listed below under the Closed Meeting section of this agenda. When items for consideration are not listed under the Closed Meeting section of the agenda, the City Council will not conduct a Close the time listed below for its regular or special called meeting. The City Council reserves the right to adjourn into a Closed Meeting on any item on its Open Meeting agenda consistent with Chapter 551 of the TEXAS GOVERNMENT CODE, as amended, as set for CLOSED MEETING 1.Closed Meeting: A.Consultation with Attorneys Under Texas Government Code Section 551.071. 1. Consult with Citys attorneys regarding litigation strategy and the status of litigation styled Jones v. City of Denton, Cause No. 2011-50255-367, currently pending in the 367th District Court of Denton County. 2. Receive a briefing from the Citys attorneys regarding an off settlement received from the Texas Commission on Environmental City of Denton City Council Agenda April 17, 2012 Page 2 Quality, regarding Docket No. 2012-0092 MLM-E, Enforcement Case 43278 regarding the spill incident at the Lake Ray Roberts Water Treatment Plant facility; and discuss, deliberate and provide the Citys attorneys with direction and recommendations regarding such legal matter. A public discussion of this legal matter would conflict with the duty of the Citys Attorneys to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas. B. Deliberations Regarding Real Property Under Texas Government Code, Section 551.072; Consultation with Attorneys Under Texas Government Code, Section 551.071. 1. Discuss, deliberate, and receive information from staff and provide staff with direction pertaining to the potential purchase of certain real property interests located in the M.E.P. & P. Railroad Survey, Abstract N M.E.P. & P.R.R. Survey, Abstract Number 1475, and the R.B. Longbottom Survey, Abstract Number 775, Denton County, Texas, and located generally in the 2500 block of McKinney Street, along the north line of Paisley Street, east of Pace Drive, and along the south Virginia Circle, just south of University Drive, all within the Denton, Texas. Consultation with the Citys attorneys regarding legal issues associated with the potential acquisition of the real property described above where a public discussion of these legal matters would conflict with the duty of the Citys attorneys to the City of De Denton City Council under the Texas Disciplinary Rules of Profes Conduct of the State Bar of Texas, or would jeopardize the Citys legal position in any administrative proceeding or potential litigation. C. Deliberations Regarding Certain Public Power Utilities: Competitive Matters Under Texas Government Code, Section 551.086; and Consultation with Attorneys Under Texas Government Code, Section 551.071. 1. Receive a briefing and presentation from staff, discuss and deliberate regarding public power competitive and financial matters pertain available power purchase alternatives and generation resources concerning the City of Denton/Denton Municipal Electric; consult with the Citys attorneys regarding legal issues involved in said briefing and presentation, where a public discussion of these legal matters would conflict duty of the Citys attorneys to the City Council under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas. ANY FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A MEETING WILL ONLY BE TAKEN IN AN OPEN MEETING THAT IS HELD IN CO WITH TEXAS GOVERNMENT CODE, CHAPTER 551, EXCEPT TO THE EXTENT SU ACTION, DECISION, OR VOTE IS TAKEN IN THE CLOSED MEETING IN ACCO THE PROVISIONS OF §551.086 OF THE TEXAS GOVERNMENT CODE (THE PU EXCEPTION). THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INT MEETING OR EXECUTIVE SESSION AS AUTHORIZED BY TEX. GOVT. CODE, §551.001, ET SEQ. (THE TEXAS OPEN MEETINGS ACT) ON ANY ITEM ON ITS OPEN MEETING A OR TO RECONVENE IN A CONTINUATION OF THE CLOSED MEETING ON THE C City of Denton City Council Agenda April 17, 2012 Page 3 MEETING ITEMS NOTED ABOVE, IN ACCORDANCE WITH THE TEXAS OPEN MEE ACT, INCLUDING, WITHOUT LIMITATION §551.071-551.086 OF THE TEXAS ACT. Regular Meeting of the City of Denton City Council at 6:30 p.m. in the Council Chambers at City Hall, 215 E. McKinney Street, Denton, Texas at which the following items will be considered: REGULAR MEETING 1. PLEDGE OF ALLEGIANCE A. U.S. Flag B. Texas Flag Honor the Texas Flag I pledge allegiance to thee, Texas, one state under God, one and indivisible. 2. PROCLAMATIONS/PRESENTATIONS A.Proclamations/Awards 1. Denton Redbud Festival Day 2. Presentation of Tree City USA Re-Certification 3. CONSENT AGENDA Each of these items is recommended by the Staff and approval th the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance wit The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids, purchase orders, contracts, and other items to be approved under the Consent Agenda (Agenda Items A Q). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. If no items are pulled, Consent Agenda Items A Q below will be approved with one motion. If items are pulled for separate discussion, they may be considered as the first items following approval of the Consent Agenda. A. Consider a request for an exception to the Noise Ordinance for the purpose of the fifth Annual Beanstock Music Festival, sponsored by Cool Beans Bar and Grill. The event will be held at Cool Beans Bar and Grill located at 1210 W. Hickory Street on Saturday, April 21, 2012, beginning at noon and concluding at 1:00 a.m. The exception is requested for extension of the hours of operation for amplified sound. Staff recommends approving the requested exception to the noise ordinance. B.Consider approval of a resolution of the City Council of the City of Denton, Texas, replacing a Policy for Tax Abatement for the City of Dent guidelines and criteria governing Tax Abatement Agreements; and declaring an effective date. The Economic Development Partnership Board recommends approval (5-0). City of Denton City Council Agenda April 17, 2012 Page 4 C. Consider adoption of an ordinance of the City of Denton, Texas, authorizing the execution of a Second Amendment to Right of Entry and possession, by and between the City of Denton (City) and the Denton County Transportation Authority (DCTA), amending that certain right of entry and possession, between the City and DCTA, dated May 3, 2011, granting DCTA acce Downtown Denton Transit Center (DDTC) and certain lands surrounding the DDTC, located in the Hiram Sisco Survey, Abstract Number 1184, to conduct public transportation related operations; and providing an effective date. D. Consider adoption of an ordinance establishing a program to provide relocation advisory services and relocation financial assistance to eligible persons or parties affected by City of Denton, Texas real property interest acquisitions related to street, roadway, utility and/or other public works construction, improvement or expansion projects (a project); authorizing the expenditure of funds therefor; and providing an effective date. E. Consider adoption of an ordinance finding that a public use and necessity exists to acquire (I) fee simple to a 0.424 acre tract; and (II) a temporary construction, grading and access easement, encumbering a 0.241 acre tract, all the M.E.P. & P.R.R. Co. Survey, Abstract Number 927, City of Denton, Denton County, Texas, as more particularly described on Exhibit A, attached to the ordinance, located generally in the 300 block of North Mayhill Road (the Property Interests), for the public use of expanding and improving Mayhill Road, a municipal street and roadway, authorizing the City Manager or his designee to make an offer to George A. Calhoun and wife, Jannet D. Calhoun to purchase the Property Interests for the purchase price of Eighty Three Thousand One Hundred Eighty Two Dollars and No Cents ($83,182.00), and ot consideration, as prescribed in the Purchase Agreement, as attached to the ordinance and made a part thereof as Exhibit B; authorizing the expenditure of funds therefor; and providing an effective date. (Mayhill Road Widening and Improvements project) F. Consider adoption of an ordinance finding that a public use and necessity exists to acquire (I) fee simple to a 0.406 acre tract; and (II) a temporary construction, grading and access easement, encumbering a 0.235 acre tract, all the M.E.P. & P.R.R. CO. Survey, Abstract Number 927, City of Den County, Texas, as more particularly described on Exhibit A, attached to the ordinance, located generally in the 300 block of North Mayhill Road (the Property Interests), for the public use of expanding and improving Mayhill Road, a municipal street and roadway; authorizing the City Manager or his designee to make an offer to Charles David Nelson and wife, Jane purchase the Property Interests for the purchase price of Eighty Four Thousand Three Hundred Ninety Nine Dollars and No Cents ($84,399.00), and other consideration, as prescribed in the Purchase Agreement, as attached to the ordinance and made a part thereof as Exhibit B; authorizing the expenditure of funds therefor; and providing an effective date. (Mayhill Road Widening and Improvements project) City of Denton City Council Agenda April 17, 2012 Page 5 G. Consider adoption of an ordinance finding that a public use and necessity exists to acquire (I) fee simple to a 0.215 acre tract; and (II) a temporary construction, grading and access easement, encumbering a 0.195 acre tract, all the M.E.P. & P.R.R. CO. Survey, Abstract Number 927, City of Den County, Texas, as more particularly described on Exhibit A, attached to the ordinance, located generally in the 1000 block of South Mayhill Road (the Property Interests), for the public use of expanding and improving Mayhill Road, a municipal street and roadway; authorizing the City Manager or his designee to make an offer to Carl Kenneth Clay to purchase the Property Interests for the purchase price of Sixty Eight Thousand Four Hundred Sixty One Dollars and No Cents ($68,461.00), and other consideration, as prescribe Agreement, as attached to the ordinance and made a part thereof as Exhibit B; authorizing the expenditure of funds therefor; and providing an effective date. (Mayhill Road Widening and Improvements project) H. Consider adoption of an ordinance finding that a public use and necessity exists to acquire fee simple to a 0.996 acre tract in the M.E.P. & P.R.R. Abstract Number 927, City of Denton, Denton County, Texas, as more particularly described on Exhibit A, attached to the ordinance, located generally in the 1300 block of South Mayhill Road (the Property Interests), for the public use of expanding and improving Mayhill Road, a municipal street and roadway; authorizing the City Manager or his designee to make an offer to Lee Ann Phillips to purchase the Property Interests for the purchase price of Ninety Five Thousand Dollars and No Cents ($95,000.00), as prescribed in the Contract of Sale, as attached to the ordinance and made a part thereof as Exhibit B; authorizing the expenditure of funds therefor; and providing an effective date. (Mayhill Road Widening and Improvements project) I. Consider adoption of an ordinance finding that a public use and necessity exists to acquire fee simple to an approximate 0.286 acre tract located in the M.E.P. & P.R.R. Survey, Abstract Number 1475, City of Denton, Denton County, Texas, as more particularly described on Exhibit A, attached to the ordinance, located generally in the 2500 block of McKinney Street (the Property Interests), for the public use of expanding and improving the Denton Municipal Electric distribution and transmission system; authorizing the City Manager or his designee to make an offer to Bobbie R. Mitchell and wife, Corine Mitchell to purchase the Property Interests for the purchase price of Sixty Eight Thousand One Hun Five Dollars and No Cents ($68,195.00), and other consideration, as prescribed in the Contract of Sale, as attached to the ordinance and made a part thereof as Exhibit B; authorizing the expenditure of funds therefor; and providing an effective date. (69kV Transmission Line Re-build Project). The Public Utilities Board recommends approval (5-0). J. Consider adoption of an ordinance finding that a public use and necessity exists to acquire an easement encumbering an approximate 0.911 acre tract M.E.P. & P.R.R. Survey, Abstract Number 1475, City of Denton, Denton County, Texas, as more particularly described on Exhibit A, attached to the ordinance, located generally in the 2500 block of McKinney Street (the Property Interests), for the public use of expanding and improving the Denton Municipal Electric City of Denton City Council Agenda April 17, 2012 Page 6 distribution and transmission system; authorizing the City Manager or his designee to make an offer to Gary Dennis Dillard to purchase the Property Interests for the purchase price of One Hundred Thirty Two Thousand Nine Hundred Eighty Three Dollars and No Cents ($132,983.00), and other consideration, as prescribed in the Easement Purchase Agreement, as attached to the ordinance and made a part thereof as Exhibit B; authorizing the expenditure of funds therefor; and providing an effective date. (69kV Transmission Line Re- build Project). The Public Utilities Board recommends approval K. Consider adoption of an ordinance finding that a public use and necessity exists to acquire fee simple to an approximate 0.2431 acre tract located in the M.E.P. & P. Railroad Survey, Abstract Number 1473, City of Denton, Denton County, Texas, known as Lot 20, Block A, of Bellaire Crossing, according to the plat thereof recorded in Cabinet W, Page 667, Plat Records, Denton County, Texas, located generally along the north line of Paisley Street, east of Pace Drive (the Property Interests), for the public use of expanding and improving the Denton Municipal Electric distribution and transmission system; authorizing the City Manager or his designee to make an offer to Audra Oaks Home Builders, LLC to purchase the Property Interests for the purchase price of Thirty One Thousand Seven Hundred Seventy Three Dollars and No Cents ($31,773.00), and other consideration, as prescribed in the Contract of Sale, as attached to the ordinance and made a part thereof as Exhibit A; authorizing the expenditure of funds therefor; and providing an effective date. (69kV Transmission Line Re-build Project). The Public Utilities Board recommends approval (5-0). L. Consider adoption of an ordinance finding that a public use and necessity exists to acquire fee simple to an approximate 0.2135 acre tract located in the M.E.P. & P. Railroad Survey, Abstract Number 1473, City of Denton, Denton County, Texas, known as Lot 21, Block A, of Bellaire Crossing, according to the plat thereof recorded in Cabinet W, Page 667, Plat Records, Denton County, Texas, located generally along the north line of Paisley Street, east of Pace Drive (the Property Interests), for the public use of expanding and improving the Denton Municipal Electric distribution and transmission system; authorizing the City Manager or his designee to make an offer to Audra Oaks Home Builders, LLC to purchase the Property Interests for the purchase price of Thirty Thousand Two Hundred Twenty Eight Dollars and No Cents ($30,228.00), and other consideration, as prescribed in the Contract of Sale, as attached to the ordinance and made a part thereof as Exhibit A; authorizing the expenditure of funds therefor; and providing an effective date. (69kV Transmission Line Re-build Project). The Public Utilities Board recommends approval (5-0). M. Consider adoption of an ordinance finding that a public use and necessity exists to acquire fee simple to an approximate 0.1905 acre tract located in the M.E.P. & P. Railroad Survey, Abstract Number 1473, City of Denton, Denton County, Texas known as Lot 22, Block A, of Bellaire Crossing, according to the plat thereof recorded in Cabinet W, Page 667, Plat Records, Denton County, Texas, located generally along the north line of Paisley Street, east of Pace Drive (the Property Interests), for the public use of expanding and improving the Denton Municipal Electric distribution and transmission system; authorizing the City Manager or his City of Denton City Council Agenda April 17, 2012 Page 7 designee to make an offer to Audra Oaks Home Builders, LLC to purchase the Property Interests for the purchase price of Twenty Six Thousand Nine Hundred Sixty Nine Dollars and No Cents ($26,969.00), and other consideration, as prescribed in the Contract of Sale, as attached to the ordinance and made a part thereof as Exhibit A; authorizing the expenditure of funds therefor; and providing an effective date. (69kV Transmission Line Re-build Project). The Public Utilities Board recommends approval (5-0). N. Consider adoption of an ordinance finding that a public use and necessity exists to acquire fee simple to an approximate 0.2025 acre tract located in the M.E.P. & P. Railroad Survey, Abstract Number 1473, City of Denton, Denton County, Texas, known as Lot 25, Block A, of Bellaire Crossing, according to the thereof recorded in Cabinet X, Page 111, Plat Records, Denton Co located generally along the north line of Paisley Street, east of Pace Drive (the Property Interests), for the public use of expanding and improving the Denton Municipal Electric distribution and transmission system; authori Manager or his designee to make an offer to Audra Oaks Home Builders, LLC to purchase the Property Interests for the purchase price of Twenty Eight Thousand Six Hundred Seventy Two Dollars and No Cents ($28,672.00), and other consideration, as prescribed in the Contract of Sale, as attached to the ordinance and made a part thereof as Exhibit A; authorizing the expenditure of funds therefor; and providing an effective date. (69kV Transmission Line Re-build Project). The Public Utilities Board recommends approval (5-0). O. Consider adoption of an ordinance finding that a public use and necessity exists to acquire fee simple to an approximate 1.91 acre tract located in the R.B. Longbottom Survey, Abstract Number 775, City of Denton, Denton County, Texas, as more particularly described on Exhibit A, attached to the ordinance, located generally along the south line of Virginia Circle, just south of University Drive (the Property Interests), for the public use of expanding and improving the Denton Municipal Electric distribution and transmission system; authorizing the City Manager or his designee to make an offer to C.S. Residential, Inc. to purchase the Property Interests for the purchase price of Two Hundred Twenty Eight Thousand Six Hundred Fifty Two Dollars and No Cents ($228,652.00), and other consideration, as prescribed in the Contract of Sale, as a ordinance and made a part thereof as Exhibit B; authorizing the expenditure of funds therefor; and providing an effective date. (69kV Transmission Line Re- build Project). The Public Utilities Board recommends approval (5-0). P. Consider adoption of an ordinance accepting competitive bids and awarding a public works contract for the construction of the Hickory Street Sidewalk and Enhancements Project for the Downtown area; providing for the expenditure of funds therefor; and providing an effective date (Bid 4800-awarded to the lowest responsible bidder meeting specification, 2L Construction LLC, in the amount of $404,269.15). Q. Consider approval of a resolution allowing Metzlers Food & Beverage, Inc. to be the sole participant allowed to sell alcoholic beverages at the Cinco de Mayo Celebration on May 5, 2012, upon certain conditions; authorizing the City City of Denton City Council Agenda April 17, 2012 Page 8 Manager or his designee to execute an agreement in conformity with this resolution; and providing for an effective date. Parks, Recreati Beautification Board recommend approval with a vote of 6-0. Staff recommends approval of the request. 4.PUBLIC HEARINGS A. Hold a public hearing inviting citizens to comment on the Cit Action Plan for Housing and Community Development. B. Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, adopting Standards of Care for Youth/Teen Programs administered by Dentons Parks and Recreation Department pursuant to Texas Human Resources Code Section 42.041 (b)(14); and providing an effective date. The Parks, Recreation and Beautification Board recommends approval (6-0). C.Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, providing for a zoning change from a Neighborhood Residential 3 (NR-3) zoning district to a Neighborhood Residential Mixed Use 12 (NRMU- 12) zoning district classification and use designation subject to a restrictive overlay on approximately 3.3 acres. The property is located east of Bell Avenue, approximately 500 feet north of the northeast intersection of Sherman Drive and Bell Avenue and is approximately 185 feet south of Sunrise Cove within the City of Denton, Denton County, Texas; providing for a penalty in the maximum amount of $2,000.00 for violations thereof, severability and an effective date. (Z11-0026) The Planning and Zoning Commission recommends approval (70). D.Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, approving a 2,725 acre Detailed Plan to amend Ordinance 2011- 124 to allow signs within the Robson Ranch Planned Development District (PD- 173). The subject site is located north of Crawford Road, south of H. Lively Road, east of Florence Road, and west of Hunter Ranch Master Planned Community (AMPC10-0001); and providing for a penalty in the maximum amount of $2,000.00 for violations, thereof, severability and an effective date. (PDA11-0003) The Planning and Zoning Commission recommends approval (7-0). E.Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, providing for an initial zoning district and use classification of Community Mixed Use General (CM-G) and Neighborhood Residential Mixed Use 12 (NRMU-12) on approximately 33.1 acres of land and the rezoning of approximately 3.7 acres of land from a Neighborhood Residential 6 (NR-6) zoning district and use classification to a NRMU-12 zoning distr classification; located at the southeast corner of McKinney Street and Mayhill Road; providing for a penalty in the maximum amount of $2,000.00 for violations thereof, severability and an effective date. (Z11-0025) The Planning and Zoning Commission recommends approval (5-1). City of Denton City Council Agenda April 17, 2012 Page 9 5. CONCLUDING ITEMS A. Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the City Council or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting AND Under Section 551.0415 of the Texas Open Meetings Act, provide reports about items of community interest regarding which no action will be taken, to include: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the governing body; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the municipality; or an announcement involving an imminent threat to the public health and safety of people in the municipality that has arisen after the posting of the agenda. B. Possible Continuation of Closed Meeting under Sections 551.071-551.086 of the Texas Open Meetings Act. C. Official Action on Closed Meeting Item(s) under Sections 551. Texas Open Meetings Act. CERTIFICATE I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ________day of ___________________, 2012 at ________o'clock (a.m.) (p.m.) __________________________________________ CITYSECRETARY NOTE: THECITYOFDENTONCITYCOUNCILCHAMBERSISACCESSIBLEIN ACCORDANCEWITHTHEAMERICANSWITHDISABILITIESACT.THECITYWILL PROVIDESIGNLANGUAGEINTERPRETERSFORTHEHEARINGIMPAIREDIF REQUESTEDATLEAST48HOURSINADVANCEOFTHESCHEDULEDMEETING. PLEASECALLTHECITYSECRETARY'SOFFICEAT349-8309ORUSE TELECOMMUNICATIONSDEVICESFORTHEDEAF(TDD)BYCALLING1-800-RELAY- TXSOTHATASIGNLANGUAGEINTERPRETERCANBESCHEDULEDTHROUGHTHE CITYSECRETARYSOFFICE. AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Planning and Development/Community Development ACM: Fred Greene SUBJECT Receive a funding recommendation report from the Community Development Advisory Committee (CDAC) and the Human Services Advisory Committee (HSAC). Hold a discussion regarding the proposed 2012 Action Plan for Housing and Community Development and give staff direction. BACKGROUND On an annual basis, the City of Denton prepares an Action Plan for submission to the US Department of Housing and Urban Development (HUD). The Action Plan application for Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) programs. Two years ago, using a process with input from citizens and local non-profit organizations, staff 2010 2014 Consolidated Plan for Housing and Community Development. The Consolidated Plan is a five-year strategy detailing proposed housing, social services and public works projects benefiting low and moderate-income households and neighborhoods. Annual action plans are developed based on the strategies outlined in the Consolidated Plan. The 2012 Action Plan represents the third year in -year strategy. Public hearings requesting citizen input regarding the use of CDBG and HOME funds were held in early December 2011. Spanish translation was available at both public hearings. Public hearing outreach included the following: 1.Newsletter and flyers sent out to Community Development mailing list which includes service organizations, churches, City departments and individual households; 2.Emails to neighborhood association representatives asking that they forward public hearing information to their members; 3.Emails to local social service agencies and members of the Denton County Homeless Coalition; 4.; 5.Newspaper advertisements. Agenda Information Sheet April 17, 2012 Page 2 Application availability was advertised from November through December. Staff held application workshops in December and January. The CDAC and the HSAC reviewed applications and held funding hearings in February and March. Each committee developed a set of funding recommendations to present to City Council. Staff has developed the 2012 Action Plan based on these recommendations. Administration activities are also included in the Action Plan. Please refer to the 2012 Action Plan for additional information and minutes of the CDAC and HSAC meetings. OPTIONS Direct staff to go forward with the draft 2012 Action Plan, including the proposed CDAC and HSAC recommendations. Provide input regarding funding priorities and request that CDAC, HSAC or both committees review and possibly revise recommendations. ESTIMATED PROJECT SCHEDULE Public comment period April 1 through April 30 CDAC & HSAC presentation to City Council April 17, 2012 Public Hearing April 17, 2012 Action Plan approval May 1, 2012 Submission of Action Plan to HUD June 15, 2012 HUD release of funds & program initiation August 1, 2012 PRIOR ACTION/REVIEW (Councils, Boards, Commissions) The Community Development Advisory Committee (CDAC) reviewed requests for housing and infrastructure improvements. CDAC recommended $1,218,604 in CDBG and, HOMEfunding be allocated to various projects and programs. The Human Services Advisory Committee (HSAC) reviewed requests for social services program funding. HSAC developed recommendations for use of both CDBG funds and City general fund dollars. Though the list of general fund recommendations is included in the Action does not Plan, the approval of the Plan include approval of those recommendations. General fund recommendations will be considered during the normal budgeting cycle. HSAC recommended awards of $127,119 in CDBG funding to various social service programs. Agenda Information Sheet April 17, 2012 Page 3 FISCAL INFORMATION All projects and programs approved under the 2012 Action Plan are funded through CDBG, HOME and program income from the use of these funds. No general fund dollars are included in the proposed Action Plan activities. Some general funds are budgeted for program administration. EXHIBITS 1.CDAC Funding Recommendations Chart 2.HSAC Funding Recommendation Chart 3.Draft 2012 Action Plan for Housing and Community Development Respectfully submitted: Mark Cunningham Director of Planning & Development Prepared by: _________________________________ Barbara Ross Community Development Administrator COMMUNITY DEVELOPMENT ADVISORY COMMITTEE FUNDING RECOMMENDATIONS FOR CDBG AND HOME FUNDS 2012/13 PROGRAM YEAR 2012/13 RECOMMENDATOINS FUNDINGCDBGHOMETOTALUNFUNDED REQUESTFUNDSFUNDSFUNDSAMOUNT 2012/13 APPLICATIONS 1Denton Affordable Housing Corp$100,000$100,000$100,000$0 Denton City County Day School 2$90,730$72,581$72,581$18,149 Facility Improvements Fred Moore Day Nursery School 3$304,908$286,759$286,759$18,149 Facility Improvements 4Home Improvement Program$447,354$426,764$426,764$20,590 5Minor Repair Program$148,000$148,000$148,000$0 6Alexander Sewer Line$51,500$51,500$51,500$0 7Baldwin & Ramey Circle Water Line$143,500$0$143,500 8Crescent St. Sidewalks$127,000$127,000$127,000$0 Duncan & Kerley Water & Sewer 9$317,000$0$317,000 Lines 10Egan St. Sidewalks$79,000$0$79,000 Tenant Based Rental Assistance 11$6,000$6,000$6,000$0 Program TOTAL FUNDING RECOMMENDED $1,814,992$685,840$532,764$1,218,604$596,388 TOTAL FUNDING AVAILABLE $685,840$532,764$1,218,604 UNPROGRAMMED FUNDS $0$0$0 Shaded requests are HOME eligible activities 2012-13 Human Services Advisory Committee Recommendations for Funding 2012-13 2011-12 Recommend General ORGANIZATION AwardRequest CDBG Fund ation Camp Summit 20,0002,000 2,000 1 2,000 Court Appointed Special Advocates 15,00010,000 10,000 2 9,500 (CASA) City of Denton - PARKS - MLK Program 37,59915,000 15,000 3 12,000 Communities in Schools 15,0008,000 8,000 4 7,000 Day Stay for Adults 10,0005,100 5,100 5 5,100 Denton Christian Preschool 22,50022,500 22,500 6 22,056 Denton City County Day School 35,00031,520 31,520 7 26,550 Denton County Friends of the Family 30,00025,000 25,000 8 24,940 Family Health Care, Inc. 19,00019,000 19,000 9 19,000 Fred Moore Nursery School, Inc. 50,00035,000 35,000 10 23,556 Health Services of North Texas 57,50026,519 26,519 11 21,990 HOPE, Inc 24,00024,000 24,000 12 20,930 . - Transitional Housing HOPE, Inc. - HMIS 18,00018,000 18,000 13 18,000 PediPlace 10,0004,480 4,480 14 Retired Senior Volunteer Program 10,00010,000 10,000 15 7,900 Special Programs for Aging Needs 21,00021,000 10,92010,080 16 21,000 Salvation Army of Denton 20,00020,000 20,000 17 Total 251,522 414,599297,119 170,000127,119 Did Not Request FUND 2012-13 2011-12 Funds for the General Fund $170,000 $112,797 Year specified C.D.B.G. $127,119 $128,725 Total $297,119 $241,522 3/2/12 2012-13 Estimated Revised DRAFT DRAFT Action Plan for Housing and Action Plan for Housing and Community Development Community Development 2012 Program Year 2012 Program Year (August 1, 2012 July 31, 2013) (August 1, 2012 July 31, 2013) Housing Park Facilities Public Improvements Human Services Prepared for the U.S. Department of Housing and Urban Development To be presented to Denton City Council on April 17, 2012. To be submitted to the HUD by June 15, 2012. ADA/EOE/ADEA www.cityofdenton.com TABLE OF CONTENTS A.Executive Summary of Action Plan 1. Introduction ..................................................................................................................1 2. Funding Summary ........................................................................................................2 3. Proposed Resource Table .............................................................................................3 4. Local Match ..................................................................................................................4 5. Citizen Participation .....................................................................................................4 6. Amendments .................................................................................................................5 7. Evaluation of Past Performance ...................................................................................5 B.Projects/Activities 1. Summary ......................................................................................................................7 2. CDBG and HOME Proposed Projects..........................................................................8 3. Other Resources Available .........................................................................................16 C.CP Strategies and Proposed Projects 1. Housing Strategies ......................................................................................................17 2. Continuum of Care Strategies ....................................................................................18 3. Lead-Based Paint Strategies .......................................................................................20 4. Human Services Strategies .........................................................................................20 5. Infrastructure & Public Facilities Strategies ..............................................................21 6. Demolition Strategies .................................................................................................22 7.Anti-Poverty & Economic Development Strategies ..................................................22 8.Barriers to Affordable Housing ..................................................................................22 D.Proposed Project Map ......................................................................................................24 E.Other Program Requirements 1.HOME Forms of Investment ...................................................................................25 2.Monitoring Standards and Procedures ......................................................................25 3.Public Housing Improvements ...................................................................................26 4.Public Housing Resident Initiatives ...........................................................................26 5.Institutional Structure .................................................................................................26 6.Chronic Homelessness ...............................................................................................27 7.HOME Minority Outreach Program ........................................................................28 8.HOME Affirmatively Marketing .............................................................................29 F.Community Development Minutes 1.Minutes from Public Hearings ...................................................................................32 2.30-day Comment Period .............................................................................................33 3.Community Development Advisory Committee Minutes ..........................................34 4.Human Services Advisory Committee Minutes .........................................................47 G.Appendix 1.SF 424 Application for CDBG Grant .........................................................................64 2.SF 424 Application for HOME Grant ........................................................................68 3.Certifications for CDBG and HOME .........................................................................67 4.Table: Annual Housing Completion Goals ...............................................................75 EXECUTIVE SUMMARY INTRODUCTION This document serves as the City of Denton's 2012 Action Plan for the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Programs. In accordance with 24 CFR Part 91.220 of Title I of the Housing and Community Development Act of 1974, as amended, the City of Denton is required to submit a One-Year Action Plan to the U.S. Department of Housing and Urban Development. The plan outlines the specific projects and services that will be funded during the 2011 program year to address Denton's strategies stated in 2010-2014 Consolidated Plan for Housing and Community Development the . The following five-year strategies were identified in 2010 year and are reaffirmed this year: Housing Strategies: Assistance to Renters, Owners, and Homebuyers and the Production of Affordable Units; Continuum of Care Strategies: Prevention Homelessness, Outreach and Assessment, Emergency Shelter, Transitional Housing and Transition to Permanent Housing and Independent Living; Lead-Based Paint Strategies: Education and Reduction of Lead-Based Paint Hazardous to Owners and Homebuyers; Human Services Strategies: Improve availability and accessibility of basic food, emergency shelter, transitional housing, services promoting strong, supportive relationships for families, and basic health care and mental health services. Infrastructure Improvement Strategies: Improvements to Streets, Sidewalks and Water/Sewer lines, Drainage Improvements, Rehabilitation and Expansion of Public Facilities, Park Improvements and Demolition of Substandard Structures; Anti-Poverty & Economic Development Strategy: Support Training and Employment Activities, Expand Education Opportunities, Support of Section 3 goals, and Support of Start-up and expansion industry. 1 Page FUNDING SUMMARY The City of Denton is currently an entitlement city for the Community Development Block Grant (CDBG) and a participating jurisdiction for the HOME Investment Partnership (HOME) Programs. SF-424 applications for CDBG and HOME are available in the appendix page 65 and 66. The table below shows the final federal funding available from the U.S. Department of HUD for the 2012/13program year. The table below also indicates the amount of CDBG and HOME funds that will benefit low and moderate income persons. 2012/13 FUNDING SUMMARY CDBG HOME TOTAL HUD GRANTS Funds Funds Funds ANNUAL HUD GRANT ALLOCATION $847,464 $327,218 $1,174,682 ESTIMATED PROGRAM INCOME $10,000 $60,000 $70,000 2008 Sidewalk Project $36,534 CDBG Reallocated Funds 2009 SE Sewer Project $90,453 2004 Habitat for Humanity $5,003 $126,987 $184,219 $311,206 2005 Infill New Construction Program $72,589 HOME Reallocated Funds 2005 Habitat for Humanity $36,500 2007 Infill New Construction Program $70,127 TOTAL FUNDS AVAILABLE $984,451 $571,437 $1,555,888 The City of Denton and subrecipients also receives many other federal, state, local and private funds during the 2012-13 Program Year to address priority needs and specific objectives identified in the City of Denton Consolidated Plan. A total of $10,666,601 in additional resources are proposed for the 2012/13program year. A list of resources available to the City of Denton can be found on the next page and includes local, state and federal resources. 2 Page LOCAL MATCH The HOME program requires a participating jurisdiction to provide a 25% match of the federal HOME funds. The City of Denton's local match for the HOME program is $118,191. The 25% match of federal HOME grant excludes administrative allowances of 10% and CHDO operating expenses. The City of Denton will provide the match from a variety of sources including the following: 1.Residual balance of Match from 2011/12 program year. 2.FHLB funds provide to Denton Affordable Housing Corporation for eligible HOME projects. 3.Denton County Housing Finance Corporation funds provides to Denton Affordable Housing Corporation for eligible HOME projects. CITIZEN PARTICIPATION To ensure citizen participation in the 2012 Action Plan process including the substantial amendment to the 2004-2005 and 2007-2009 Action Plan, the city followed its Citizen Participation Plan at all stages of the plan and amendment. thth Public hearings were held December 8 and 12, 2011. Spanish translations were provided at both public hearings. The public hearings updated citizens on the status of current programs and activities and asked the citizens how they felt the 2012 funds should be spent. Both of the public hearings were held within a low and moderate-income neighborhood. See page 32 for minutes of both public hearings. Information on the public hearings was included in the Community Development Quarterly Newsletter. The Community Development Quarterly Newsletter is was mailed or e-mailed to neighborhood associations; recreation centers and libraries; service agencies and beneficiaries; city council, Human Services Committee (HSC) and Community Development Advisory Committee (CDAC) members; churches; applicants; contractors; participating lenders; Realtors; employees; citizens who attended previous public hearings; and interested citizens. The newsletter which is in Spanish and English is available for pickup or Flyers were also sent to the elementaries in low income neighborhoods to be included in their packets to parents. A notice was also placed in the Denton Record-Chronicle. After the Action Plan was drafted, advertisements were placed in the Denton Record-Chronicle summarizing the plan and announcing to the public where the Action Plan would be available for review, and the process for submitting comments to the City of Denton. The draft Action Plan page. The advertisements also included information on the upcoming public hearing. An ad was also placed in the quarterly Community Development Newsletter. All comments received from the public were addressed before submitting the plan to the U.S. Department of Housing and Urban Development. Comments received during the 30-day comment period will be included in the Action Plan on page 33. To ensure citizen participation at all stages of the 2012 Action Plan process, a public hearing will be scheduled on April 17, 2012 during a City Council Meeting to give citizens the opportunity to comment on the 2012 proposed projects and activities. See page 33 for minutes of the public hearing. 4 Page AMENDMENTS The City of Denton is amending the 2004-2005 and 2007-2009 Action Plan to reallocate $126,987 in CDBG funds and $184,219 in HOME funds to a new activity in 2012/13 program year. The City of Denton is amending the following Action Plans: The 2004 Action Plan is being amended to reallocate $5,003 in HOME residual funds that become available from the close-out of the 2004 Habitat for Humanity Project. The residual funds will be allocated to a new 2012 activity. The 2005 Action Plan is being amended to reallocate $72,589 in HOME residual funds that became available from the close-out of the 2005 Infill New Construction Program. The residual funds will be allocated to a new 2012 activity. The 2005 Action Plan is being amended to reallocate $36,500 in HOME residual funds that become available from the close-out of the 2005 Habitat for Humanity Project. The residual funds will be allocated to a new 2012 activity. 2007 Action Plan is being amended to reallocate $70,127 in HOME residual funds that become available from the close out of the 2007 Infill New Construction. The residual funds will be allocated to a new 2012 activity. 2008 Action Plan is being amended to reallocate $36,534 in CDBG residual funds that become available from the completion of the 2008 Sidewalk Project. The residual funds will be allocated to a new 2012 activity. 2009 Action Plan is being amended to reallocate $90,453 in CDBG residual funds that became available from the completion of the 2009 Southeast Sewer Project. The residual funds will be allocated to a new 2012 activity. EVALUATION OF PAST PERFORMANCE Last year was the -2014 Consolidated Plan for Housing and Community Development. Many things were accomplished during the year in the housing, human services and public facilities improvement activities. Though funding levels continue to decrease, programs have been revised and funding transferred if necessary to ensure that the programs assisting households and neighborhood with basic needs have continued. The City of Denton and the non-profit organizations serving residents continue to bring additional non-Federal resources to support these activities. During the 2010-11 program year, the owner-occupied Home Improvement and Minor Repair programs were managed by a smaller staff than in previous years. This was due to funding reductions. The reduction in staff spurred programmatic changes that resulted in assistance to a larger number of households than were assisted last year. A streamlined application process was developed. This, along with other changes to systems and processes minimized the time needed to complete projects. Of the 49 minor repairs completed this year, over 20 households at or below 65 percent of income limits were assisted with central air conditioner repairs or replacement during one of the hottest summers since 1980. Staff did an outstanding job making sure that most of these projects were completed in an average of two weeks or less (from application completion date to final inspection). Three homes, one rehabilitation and two reconstructions, were certified Energy Star by independent, third party raters. By continuing to add Energy Star homes to the affordable housing stock, Denton continues to provide benefit to the low/moderate-income community. The Homebuyer Assistance Program continued to assist low and moderate income renters in Denton who wished to purchase a home. Though the number of homebuyers accessing the program has not yet reached pre-recession levels, they are increasing. Changes were made to the program guidelines to 5 Page provide CDBG funds to assist with program required repairs. Having a funding source to assist with program required repairs has been a deterrent to utilizing the program. In the past, City of Denton has applied for Federal Home Loan Bank funds to assist with repairs; however, the third lien requirement by the Federal Home Loan Bank did not make those funds appealing. Another change to the program guidelines is the use of Certified Realtors by the program. This program changes allowed staff to ensure that application process. After the changes were made, staff promoted the program to increase the number of participating lenders and Realtors by providing monthly trainings and marketing the program to these groups. The number of application to the Homebuyer Assistance Program increased at the end of the 2010/11 program year. Continuum of Care activities continued to be a priority, particularly with the increase in homeless and potentially homeless households in Denton County. The strength and focus of the Denton County Homeless Coalition has supported annual awards of Emergency Shelter Grant and a Homeless Prevention and Rapid Re-Housing grant from the State of Texas. Also, Supportive Housing Program funding has been awarded by HUD to various organizations. These funds are used by local agencies to meet the needs of homeless and potentially homeless individuals and families. Over the five-year period, up to five Activities include homeless prevention, provision of essential services and payment of operating and maintenance costs for shelters. SHP funding continues to support the Homeless Management Information System for the Denton County Homeless Coalition. The Denton County Homeless coalition is working on an updated 10-year plan to help end homelessness. It is evident from the number and range of public service activities supported by the City of Denton that this is a very important focus of Federal and local support. These public services activities have been successful in meeting needs identified in the Denton community. Health care has been one area where the com services to low-income individuals in Denton County, closed, Health Services of North Texas (previously known as AIDS Services of North Texas) purchased the clinic equipment and other items, and expanded their clinic services to include the low-income individuals in Denton County. The City supports the Clinic by providing funding for patient services and medications that are not covered through the Medicaid system. The City of Denton continues to support childcare for low-income families, prenatal health care, services for the elderly, services to at risk children, services for children who are victims of abuse, shelter services for women who are victims of domestic violence, and households affected by AIDS. Staff is working more closely with Engineering, Parks and Recreation and Water/Wastewater in an attempt to speed up the public facility improvement process. The goal will be to complete public improvement projects within the grant year for which the funds have been requested. During the past year, the emphasis has been on completion of CDBG-R projects. All CDBG-R projects will be completed by October 2011. Programs and activities developed to meet community needs are recognized as an important measure of support for a very diverse population. During the coming four years, due to the uncertainty of Federal funding Community Development staff will need to expand efforts to find additional sources of funding, Housing, social services, neighborhood revitalization and public facility improvements will continue to be important focus areas for Denton Community Development. Strong collaborative efforts among the local service and housing organizations along with support from the major cities of Denton, Lewisville and Flower Mound, continue to expand opportunities for low-income individuals and households in an effort to help them reach self-sufficiency. 6 Page 2012 PROJECTS/ACTIVITIES SUMMARY The City of Denton's estimated total federal and program income funding for 2012 is $1,555,888 (includes $311,206 of Reprogrammed Funds). Program funds have been allocated to an array of projects and activities to benefit low and moderate-income households. A total of 86.5% of all CDBG and HOME funds has been allocated to low and moderate income activities not including administration activities. Each project is described in detail from pages 8 to 15 and is arranged by alphabetically order. See the following list of CDBG and HOME proposed projects and activities for their assigned page number: CDBG CDBG HOME HOME Page National Reallocated 2012 Reallocated 2012 # Project Name Objective Funds Funds Funds Funds 8 Alexander Sewer Line Project LMA $51,500 9 Community Development Administration N/A $171,492 $38,673 9 Crescent Street Sidewalk Project LMA $127,000 10 Denton Affordable Housing LMH $100,000 10 Denton City County Day School LMC $31,520 11 Denton City County Day Improvements LMC $72,581 11 Denton County Friends of the Family LMC $25,000 12 Family Health Care, Inc. LMC $19,000 12 Fred Moore Day Nursery Improvements LMC $286,759 13 Health Services of North Texas LMC $26,519 13 Home Improvement Program LMH $184,219 $242,545 14 Martin Luther King Summer Program LMC $15,000 14 Minor Repair Program LMH $126,987 $21,013 15 Special Programs for Aging Needs LMC $10,080 15 Tenant Based Rental Assistance LMH $6,000 Total Funding Allocated to Projects $126,987 $857,464 $184,219 $387,218 Funding Available $126,987 $857,464 $184,219 $387,218 Balance of Funds $0 $0 $0 $0 Total for Low and Moderate Activities $126,987 $685,972 $184,219 348,545 Percentage of Low/Moderate Income Activities 100% 80% 100% 90% 7 Page PROJECT DESCRIPTIONS The following are descriptions of projects and activities that will be funded during the 2012 program year with CDBG and HOME funds: ALEXANDER SEWER LINE REPLACEMENT line will be constructed and placed in the street. The existing sewer line is substandard in size, has met the life expectancy with significant age deterioration, is in a state of disrepair and has had a number of service issues with sewer line chokes. The project is located in a low and moderate income census tract that has a total of HUD Matrix Code: 03J Water/Sewer Improvements 570.201(c) Objectives: Suitable Living Environment Eligibility: 570.208(a)(1) Low/Mod Area Decent Housing Priority Need: Infrastructure Creating Economic Improve quality/increase quantity of public Opportunities Specific Objective: improvements for low income persons. Number of persons assisted where activity was used Outcomes: Specific Outcomes to meet a measurable improvement of quality. Availability/Accessibility Indicators: 2,192 people Affordability Sustainability Project Goals: 2,192 people Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $51,500 Location: CT 21200/BG 2 72.72% LM HOME 0 Start Date 09/01/12 Other Sources 0 Completion Date 07/31/13 Total $51,500 8 Page COMMUNITY DEVELOPMENT ADMINSTRATION CDBG and HOME funds will be used for program management, coordination, monitoring and evaluation housing. munity Development Department.Funding includes $2,000 in proposed CDBG program income and $4,500 in HOME Program Income. 21A General Program Administration 570.206 Objectives: 21H HOME Admin/Planning Costs of PJ (subject to HUD Matrix Code: Suitable Living Environment 10%) 92.207 (a) Decent Housing Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Creating Economic Opportunities Priority Need: Planning & Administration Specific Objective: N/A Outcomes: Availability/Accessibility Specific Outcomes: N/A Affordability Project Goals: N/A Sustainability Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $174,492 Location: Community Wide HOME $38,673 Start Date 08/01/12 Other Sources $221,560 Completion Date 07/31/13 Total $431,725 CRESCENT SIDEWALK PROJECT The project consists of installing 900 feet of sidewalk on the north side of Crescent from Fulton to Alice. And install 870 feet of sidewalk on the north side of Crescent from Alice to Carroll. Both sections would require new sidewalk and disability ramps. Approximately 1,770 linear feet of sidewalk will be constructed. Project HUD Matrix Code: 03L Sidewalks 570.201(c) Objectives: Suitable Living Environment Eligibility: 570.208(a)(1) Low/Mod Area Decent Housing Priority Need: Infrastructure Creating Economic Improve quality/increase quantity of public Opportunities Specific Objective: improvements for low-income persons. Outcomes: Specific Outcomes Number of persons assisted where activity was used Availability/Accessibility Indicators: to meet a measurable improved quality. Affordability Project Goals: 1,770 linear feet of sidewalk Sustainability Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $127,000 Location: CT 204.03 /BG 1 57% LM HOME 0 $22,100 Start Date 09/01/12 Other Sources Completion Date 7/31/13 Total $149,100 9 Page DENTON AFFORDABLE HOUSING CORP RENTAL UNITS Rehabilitation of affordable rental units in Denton for special needs populations. These rental units are owned by Denton Affordable Housing Corp. Funds will be utilized for the actual cost of rehabilitation of rental units. This project also consists of $20,000 for operating expenses and $80,000 in CHDO Set-aside (minimum15% of HOME Grant). Program will be carried out by the Denton Affordable Housing Corporation a certified Community Housing Development Organization (CHDO). HUD Matrix Objectives: 14B Rehab; Multi-Unit Residential Buildings 570.202 Code: Suitable Living Environment Eligibility: 570.208(a)(3) Low/Mod Housing Decent Housing Creating Economic Priority Need: Rental Housing Opportunities Specific Objective: Improve the quality of affordable rental housing. Outcomes: Specific Outcomes Number of households assisted with standard Availability/Accessibility Indicators: affordable housing units. - 3 housing units Affordability Sustainability Project Goals: 3 housing units Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: CHDO 92.2 CDBG 0 Location: Downtown Denton HOME $100,000 Start Date 09/01/2012 Other Sources $214,522 Completion Date 09/30/2013 Total $314,522 DENTON CITY COUNTY DAY SCHOOL Provision of childcare services for low income children between the ages of 2 years and 5 years. Funds will be The school provides affordable day care on a sliding scale. Project will HUD Matrix Code: 05L Child Care Services 570.201(e) Objectives: Suitable Living Environment Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Decent Housing Priority Need: Public Services Creating Economic Opportunities Improve the services for low/moderate income Specific Objective: persons. Outcomes: Specific Outcomes Number of persons assisted with improved access to Availability/Accessibility Indicators: a service - 199 persons Affordability Sustainability Project Goals: 199 People Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG 31,520 Location: 1603 Paisley Street, Denton Texas 76209 HOME Start Date 10/01/12 Other Sources $483,760 Completion Date 09/30/13 Total $515,280 10 Page DENTON CITY COUNTY DAY SCHOOL PROJECT Project consists of making needed playground and school improvements to the school. CDBG funds will be used to replace of playground equipment, laundry room improvements, renovation to storage room and additional to additional storage space and cubbies in classrooms. The school provides day care on a sliding Denton City County Day School. Objectives: HUD Matrix Code: 03M Child Care Centers 570.201 (C) Suitable Living Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Environment Priority Need: Public Facilities Decent Housing Creating Economic Improve the services for low/moderate income Opportunities Specific Objective: persons. Outcomes: Specific Outcomes Number of persons assisted with new access to a Availability/Accessibility Indicators: facility 199 children Affordability Sustainability Project Goals: 199 children Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG $72,581 Location: 1603 Paisley Street, Denton Texas 76209 HOME 0 Start Date 08/01/12 Other Sources 0 Completion Date 12/31/12 Total $72,581 DENTON COUNTY FRIENDS OF THE FAMILY Provision of counseling services, crisis assistance and emergency shelter for family members impacted by domestic violence and/or sexual assault. Funds will be utilized to pay direct services for victims of domestic violence. Program will be carried out by the Denton County Friends of the Family. HUD Matrix Code: 05G Battered and Abused Spouses 570.201(e) Objectives: Suitable Living Environment Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Decent Housing Priority Need: Homeless Creating Economic Opportunities Specific Objective: Provide emergency services for homeless persons. Outcomes: Specific Outcomes Number of persons assisted with improved access to Availability/Accessibility Indicators: a service 160 persons Affordability Sustainability Project Goals: 160 People Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG $25,000 Location: Confidential HOME Start Date 10/01/2012 Other Sources $1,919,371 Completion Date 09/30/2013 Total $1,944,374 11 Page FAMILY HEALTH CARE Provision of a prenatal clinic aiding women who are without private insurance or Medicaid. Funds will be used to procure services for non-Medicaid eligible, low-income pregnant women. Program will be carried out by Family Health Care, Inc. Objectives: HUD Matrix Code: 05M Health Services 570.201 (e) Suitable Living Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Environment Priority Need: Public Services Decent Housing Creating Economic Improve the services for low/moderate income Opportunities Specific Objective: persons. Outcomes: Specific Outcomes Number of persons assisted with improved access to Availability/Accessibility Indicators: a service 65 persons Affordability Sustainability Project Goals: 65 People Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG $19,000 Location: 3537 South I-35E, Suite 210, Denton 76210 HOME Start Date 10/01/2012 Other Sources $446,958 Completion Date 09/30/2013 Total $465,958 FRED MOORE DAY NURSERY PROJECT Project consists of various improvements to the day care facility. Improvements will include classroom addition, improvements of sidewalks and parking, ADA/TAS compliance, construction of retaining wall and drainage, replacement of windows, replacement of fencing, painting, and upgrade of playground equipment landscaping. The day care provides services to low and moderate-income families. The project will be carried out by Fred Moore Day Nursery School and the Community Development Division. Objectives: HUD Matrix Code: 03M Child Care Centers 570.201 (C) Suitable Living Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Environment Priority Need: Public Facilities Decent Housing Creating Economic Improve services for low and moderate-income Opportunities Specific Objective: persons. Outcomes: Specific Outcomes Number of persons assisted with access to improved Availability/Accessibility Indicators: facility 140 Affordability Sustainability Project Goals: 140 persons Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG $286,759 Location: 821 Cross Timber Street, Denton, 76205 HOME 0 Start Date 09/01/12 Other Sources 0 Completion Date 05/31/13 Total $286,759 12 Page HEALTH SERVICES OF NORTH TEXAS Provision of food and medical care to individuals and families impacted by AIDS/HIV and medical assistance to underserved, low-income, and uninsured residents of the city of Denton. Funds will be used to buy food, hygiene products and medical care for non-HIV related infections and chronic diseases. Additional funding will be used for the salary of a pharmaceutical assistance program - coordinators salary, medical care, diagnostic tests, laboratory tests, medication and durable medical supplies for low-income residents of the city of Denton. Program will be carried out by Health Services of North Texas. Objectives: HUD Matrix Code: 05 Public Services (General) 570.201(e) Suitable Living Environment Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Decent Housing Priority Need: Non-Homeless Special Needs Creating Economic Opportunities Improve the services for low/moderate income Specific Objective: persons. Outcomes: Number of persons assisted with improved access to Availability/Accessibility Specific Outcomes: a service 801 persons Affordability Sustainability Project Goals: 801 People Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG $26,519 Location: 4210 Mesa Drive, Denton Texas 76207 HOME Start Date 10/1/2012 Other Sources $998,500 Completion Date 9/30/2013 Total $1,025,019 HOME IMPROVEMENT PROGRAM Rehabilitation of owner-occupied structures in targeted neighborhoods. Funds are available in low interest loan and grant combinations. Homes that are not suitable for rehabilitation are demolished and reconstructed. Funding also includes estimated program income for HOME ($54,000) and CDBG ($8,000). Program will be Division. HUD Matrix Code: 14A Rehab; Single-Unit Residential 570.202 Objectives: Suitable Living Environment Eligibility: 570.208(a)(3) Low/Mod Housing Decent Housing Creating Economic Priority Need: Owner-occupied Housing Opportunities Specific Objective: Improve the quality of owner-occupied housing. Outcomes: Specific Outcomes Number of units brought from substandard to Availability/Accessibility Indicators: standard condition 9 housing units Affordability Sustainability Project Goals: 9 housing units Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $0 Location: Community Wide HOME $426,764 Start Date 08/01/2012 Other Sources Completion Date 07/31/2013 Total $426,764 13 Page MARTIN LUTHER KING SUMMER PROGRAM Provision of a summer day program targeted to youth in Southeast Denton. Funds will be used to provide scholarships for low- Department. HUD Matrix Code: 05L Child Care Services 570.201(e) Objectives: Suitable Living Environment Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Decent Housing Priority Need: Public Services Creating Economic Opportunities Improve the services for low/moderate income Specific Objective: persons. Outcomes: Specific Outcomes Number of persons assisted with improved access to Availability/Accessibility Indicators: a service 56 people Affordability Sustainability Project Goals: 56 people Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $15,000 Location: 1300 Wilson St., Denton Texas HOME Start Date 06/01/14 Other Sources Completion Date 08/31/14 Total $15,000 MINOR REPAIR PROGRAM Program serves low-income homeowners by providing a grant of up to $5,000 for repairs. Repair cannot be ivision. HUD Matrix Code: 14A Rehab; Single-Unit Residential 570.202 Objectives: Suitable Living Environment Eligibility: 570.208(a)(3) Low/Mod Housing Decent Housing Creating Economic Priority Need: Owner-occupied Housing Opportunities Improve the quality of owner housing. Specific Objective: Outcomes: Specific Outcomes Number of units occupied by elderly - 34 Availability/Accessibility Indicators: Number of units made accessible - 5 Affordability Sustainability Project Goals: 34 housing units Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $148,000 Location: Community Wide HOME Start Date 08/01/2012 Other Sources Completion Date 7/31/2013 Total $148,000 14 Page SPAN, INC. (SERVICES PROGRAMS FOR AGING NEEDS) Provision of congregate and home-delivered meals to the elderly. Funds will be used to buy meals. SPAN provides meals, primarily to elderly Denton residents or to persons sixty years or older. Home meals are specifically provided to home-bound persons. Congregate meals are provided at two local senior centers. Of the meals provided by SPAN, Inc., 16% are congregate meals and 84% are home-delivered meals. Program will be carried out by SPAN. Objectives: HUD Matrix Code: 05A Senior Services 570.201(e) Suitable Living Environment Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Decent Housing Priority Need: Non-housing special needs Creating Economic Opportunities Specific Objective: Improve the services for low/moderate income persons. Outcomes: Specific Outcomes Number of persons assisted with improved access to a Availability/Accessibility Indicators: service 330 persons Affordability Sustainability Project Goals: 330 people Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG $10,080 Location: 1800 Malone Street, Denton, Texas 76201 HOME Start Date 10/01/2012 Other Sources $620,141 Completion Date 09/30/2013 Total $630,221 TENANT BASED RENTAL ASSISTANCE Provision of rental assistance to special needs households including elderly and disabled. Funds will be utilized to make direct rental payments to owners/manager s of units where a special needs TBRA resident resides. Project Objectives: HUD Matrix Code: 05S Rental Housing Subsidies (TBRA) Suitable Living Eligibility: N/A Environment Priority Need: Rental Housing Decent Housing Creating Economic Specific Objective: Improve access to affordable rental housing. Opportunities Outcomes: Specific Outcomes Number of assisted units occupied by elderly or Availability/Accessibility Indicators: disabled households 2 households Affordability Sustainability Project Goals: 1 households Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $ Location: Community wide HOME $6,000 Start Date 08/01/12 Other Sources $ Completion Date 07/31/13 Total $6,000 15 Page OTHER RESOURCES AVAILABLE GENERAL FUNDS Also, during the 2012 program year, the City of Denton plans to undertake additional activities/programs to address local objectives and strategies using City of Denton General Fund dollars. The Human Services Advisory Committee has recommended funding the following human services programs. It is recommended that these activities be funded through Denton's general fund budget. City Council will consider approval of the following recommendations in September 2012. General Other Total Category / Agency Funds Funds Funds Aging Services Day Stay for Adults 45 people $5,100 $286,800 $291,900 RSVP 490 people $10,000 $207,967 $217,967 Emergency Services Denton County HMIS N/A $18,000 $68,908 $86,908 HOPE, Inc. 40 people $24,000 $47,533 $71,533 Salvation Army of Denton 950 people $20,000 $106,440 $126,440 Day Care /After School Care Denton Christian Preschool 95 people $22,500 $408,761 $431,261 Fred Moore Day Nursery 140 people $35,000 $394,825 $429,825 Child/Family Services CASA 216 people $10,000 $164,475 $174,475 Communities in School 380 people $8,000 $691,276 $699,276 Other Services Camp Summit 35 people $2,000 $1,512,455 $1,514,455 PediPlace 284 people $4,480 $1,682,469 $1,686,949 Total 16 Page STRATEGIES & PROPOSED PROJECTS The City of Denton's 2012 funding has been allocated to programs and activities that meet objectives stated in Denton's five-year strategic plan. Following is the list of the five-year strategies and proposed outcomes stated in the 2010-14 Consolidated Plan and proposed projects and activities that will be undertaken to meet those strategies. Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy RENTAL HOUSING STRATEGIES DH-3.1 Encourage and support An addition of 150 Provide support for developments meeting this Sustainability of the development of affordable units in mixed strategy. Decent Housing small mixed-income income developments with rental developments in 50 units or less would assist accessible areas. in meeting this outcome measure. DH-2.1 Encourage self-Self sufficiency programs Work with and provide funding when appropriate Affordability of sufficiency among will target households to support transitional housing and self- Decent Housing households that receiving rental assistance sufficiency programs administered by Denton currently receive rental and other forms of public Housing Authority and HOPE, Inc. and other subsidies and other assistance. Create housing local organizations. forms of public affordability for 3 to 5 support. households per year. DH-1.1 Encourage and support Support repairs or Work with Code Enforcement Division and local Availability/ the rehabilitation of rehabilitation of 5 to 10 rental property owners to identify and support Accessibility of substandard units. units per year. rehabilitation of substandard units. Decent Housing DH-2.2 Encourage and assist Approximately 150 renters Continue supporting the Affordability of low-income renters to will be assisted. Decent Housing become homeowners. Housing Opportunity Program, New Construction Program and Nevada Court Project Sufficiency Program and Habitat for Humanity. DH-1.2 Target programs and Four newsletters per year Disseminate program information in Spanish and Availability/ information to will be sent out. Additional English to organizations serving these groups. Accessibility of minorities and the information will appear on Decent Housing elderly. cable channel. OWNER-OCCUPIED HOUSING STRATEGIES DH-2.3 Educate homeowners Information will be provided 9 households will be provided successful Affordability of regarding home to 8-10 households per year. homeowner education. Decent Housing maintenance and budgeting for major and minor repairs and safe cleaning practices. DH-2.4 Assist low and Provide minor repairs to Funding of the Minor Repair Program for a Affordability of moderate-income approximately 100 very low minimum of 34households. Decent Housing households with to moderate-income minor housing repairs homeowners. and weatherization. 17 Page Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy DH-3.2 Encourage and assist Assistance to 20 to 35 Funding of the Home Improvement Program for 9 Sustainability of low and moderate-households. It is anticipated households. Decent Housing income homeowners that 25%-35% of the annual to maintain their units allocation will be dedicated to up to current City of this targeted area. Denton code standards in targeted areas. HOMEOWNERSHIP & PRODUCTION OF AFFORDABLE UNITS DH-2.5 Educate homebuyers Information will be provided Support of HUD approved homeowner-ship Affordability of regarding home to 100 prospective workshops by local agencies and lenders Decent Housing buying process and homebuyers. household budgeting. DH-2.6 Encourage and assist Approximately 100 renters Homebuyer Affordability of low and moderate will be assisted. Decent Housing income renters to Housing Opportunity Program with residual become homeowners. funds. It is anticipated that 35% to 50% will be minority households. DH-2.7 Support production of Construction of an estimated New Affordability of affordable units. 50 new units. Construction Program and DAHC and Habitat for Decent Housing CONTINUUM OF CARE PREVENTING HOMELESSNESS DH-2.8 Provide assistance for 1) Support a minimum of 1a) Support and refer persons to local business Affordability of low-income 100 units of individual Decent Housing households to secure and group counseling and and Credit Counseling Classes and sustain safe, educational opportunities 1b) Provide funding to HOPE, Inc in support of decent affordable concerning securing and programs housing maintaining a home. 2a) Provide administrative support and funds including 2b) Continue to support the Tenant 2) Support 750 individual/ Based Rental Assistance from HOME funds family units of services to to the Elderly and Disabled to maintain secure and maintain independent living and to prevent housing including homelessness. prevention of foreclosure and eviction a year. CONTINUUM OF CARE OUTREACH AND ASSESSMENT SL-1.1 Improve community 1) Continue implementation 1) Provide funds to the Denton County Availability/ assessment of needs of HMIS. Increase data Homeless Management Information System Accessibility of and services available sharing and number of to enroll and support homeless service Suitable Living participants. At least 3 agencies. Environment 5 agencies should 2) Assist the Denton County Homeless participate in data sharing. Coalition to organize a taskforce to create 2)Support development of a and implement a plan to in Chronic county-wide, coordinated Homelessness including a coordinated Discharge Policy and Plan discharge policy. to End Chronic Homelessness in two years. 18 Page Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy CONTINUUM OF CARE EMERGENCY SHELTER DH-1.3 Meet the emergency 1) Support at least 1,000 1) Provide funds to the Denton County Friends Availability/ shelter and basic emergency shelter nights of the Family Safe Shelter. Accessibility of health, food, clothing, of stay a year. 2a) Support local agency with application to Decent Housing and personal hygiene 2)Assist local agencies to Emergency Solutions Grant, Supportive needs of the homeless apply for at least three Housing Program. and victims of grants to provide domestic violence. supportive services to all homeless, victims of domestic violence, homeless families or homeless youth. CONTINUUM OF CARE TRANSITIONAL HOUSING DH-1.4 Meet the transitional 1) Support at least 50 1a) Availability/ housing and individuals/ families program to assist 40 people. Accessibility of supportive service provided with transitional 2a) Provide local agencies with information on Decent Housing needs of the homeless housing a yeargrant opportunities for funds to support and victims of 2)Assist local agencies to transitional housing and supportive services. domestic violence in apply for at least two 2b) Provide support for the applications to preparation for a grants to provide request Emergency Solutions Grant Funds move to permanent or additional transitional and Supportive Housing Program funds for permanent supportive housing and supportive transitional housing and supportive services housing. services3) Attend Ten Year Plan to End Homelessness 3)Support the increase use meetings and provide information on the of transitional housing importance and need for transitional housing and/or supportive services and/or supportive services. to prepare individuals for permanent housing in the Ten Year Plan to End Homelessness. CONTINUUM OF CARE TRANSITION TO PERMANENT HOUSING AND INDEPENDENT LIVING DH-3.3 1) Assist agencies to apply 1a) Support local Health Services of North Texas Provide homeless Sustainability of for at least two grants to and Denton County MHMR apply for and victims of Decent Housing provide permanent Supportive Housing Program funds for domestic violence supportive housing with permanent supportive housing program with permanent or an emphasis on chronic projects. permanent homeless and persons 1b) Provide local agencies with information on supportive housing. with a severe mental grant opportunities for funds to support illness and/ or HIV transitional housing and supportive services. positive status. 2a) Participate in the Denton County Homeless 2)Assist at least two Coalition. community partnerships/ 2b) Provide funding to support programs of collaborative efforts to HOPE, Inc, Denton County Friends of the continue to provide Family, and Denton Affordable Housing additional permanent Corporation who have a collaborative effort housing opportunities to to move victims of domestic violence from the homeless, potentially emergency shelter to Transitional housing in homeless and victims of preparation for stable, sustainable permanent domestic violence housing. 19 Page Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy LEAD-BASED PAINT STRATEGIES DH-1.5 Educate homeowners, 30 households and 50-75 13 homeowners will receive both the HUD Availability/ rental property contractors and property pamphletProtect Your Family from Lead in Accessibility of owners/managers & managers received field Your Home and the EPA pamphletRenovate Decent Housing contractors regarding guides for painting, home Right. Fifteen realtors will be educated on both disclosure, the history maintenance and renovation the HUD Lead Rule and the EPA RRP Rule. All of lead-based paint, work instructions. 20 contractors contacted will be encouraged to its hazards to children owners, managers or receive EPA certification. and how to use safe contractors receive individual work practices when safe work practice video disturbing paint in training for the five-year older housing. period DH-1.6 Reduce Lead-Based Average of 40 units will In properties built before 1978, five minor repairs, Availability/ Paint Hazards in receive lead-based paint three owner occupied rehabilitations and five Accessibility of owner and renter-inspection, hazard control homebuyer assistance projects will be completed Decent Housing occupied residential reduction work or abatement, and receive lead-based paint reduction work, pass units as needed. pass inspections and, when inspections and meet final clearance in required, meet final clearance compliance with 24 CFR 35 regarding lead-based over the five-year period. paint during 2011. For the Homebuyer Assistance Program, only a visual inspection will be conducted and property must pass inspection. HUMAN SERVICES STRATEGIES SL-1.2 Meet the basic food 1) Support at least 300 2a) Provide funds to support the Nutrition Availability/ needs of the homeless emergency meals and food Center of Health Services of North Texas to Accessibility of and low-income bags a year provide an estimated 50 persons with Suitable Living weekly nutritional shops. Environment 2) Support at least 150 meals 2b) Provide funds to support SPAN who will and nutritional food provide meals to 330 to persons over 60 or bags/shops a year disabled persons. SL-1.3 Meet the basic shelter 1) Support at least 250 1) Provide funds to the Denton County Friends Availability/ needs of homeless emergency shelter nights of the Family Safe Shelter to assist 160 Accessibility of and low-income of stay a year people. Suitable Living persons 2)Support at least 25 2) Provide funds to HOPE, Inc to support a Environment individuals/ families transitional housing program for an estimated provided with transitional 40-65 persons. housing a year 3a) Provide 10 staff hours to support the Denton 3)Provide at least 60 hours County Homeless Count conducted by the of staff time in support of Denton County Homeless Coalition (DCHC). at least 3 projects for the 3b) Provide staff time as necessary to support the Denton County Homeless DCHC application for Continuum of Care Coalition a year funds. 4)Support 75 individual/ family units of case management and other services to maintain housing including prevention of foreclosure and eviction a year 20 Page Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy SL-1.4 Foster and maintain 1) Participate in at least 3 1a) Participate in the Denton County Homeless Availability/ an environment coalitions and/or Coalition in the effort to prevent and end Accessibility of where families, collaborative efforts for homelessness. Suitable Living neighborhoods, and community initiatives to 2a) Provide funds to three daycares to support the Environment communities enjoy foster and maintain an provision of childcare to an estimated 357 strong, supportive environment to promote families. relationships strong, supportive 2b) Provide funds to after school/summer care relationships. programs and the provision of childcare for 2)Support at least 150 56 children. individuals/ family units 3a) Provide support to Denton County Friends of of childcare, after-school the Family for the provision of domestic and summer care, violence and sexual assault victim services parenting skills, and adult including counseling. education assistance a year. Center for Denton County to provide sexual 3)Support at least 75 units abuse/assault services to children and non- of domestic violence and offending families members. sexual assault prevention 4) Provide support to Denton County Friends of education and training a the Family for the provision of community year education and offender classes to prevent domestic violence and sexual assault. SL-1.5 City residents have 1) Support at least 50 units 1) Provide support the Family Health Care, Availability/ access to health care of health care services a PediPlace and Health Services of North Accessibility of to be as physically year. Texas for primary health care and pre-natal Suitable Living and mentally fit as 2)Participate in any services to at least 1150 persons. Environment possible coalitions/collaborative efforts to improve availability of health care especially for low- income persons, elderly, and people with disabilities. 3)Support at least 20 units of mental health care services a year... INFRASTRUCTURE & PUBLIC SERVICE FACILITIES STRATEGIES SL-3.1 Street improvements. Promote livability & Not applicable this year. Sustainability of sustainability for residents of Suitable Living low/mod neighborhoods. Environment Projects will support 200 hhs. SL-3.2 Installation of new Promote livability and Provide funding for installation of sidewalks on Sustainability of sidewalks and sustainability for residents of Crescent Street. Suitable Living replacement sidewalks. low/mod neighborhoods. Environment Projects will support 200 hhs. SL-3.3 Installation of water and Promote livability and Provide funding for replacement of sewer lines on Sustainability of sewer lines. sustainability for residents of Alexander Street. Suitable Living Connection of low/mod neighborhoods. Environment residential units to Projects will support 150 hhs. services. 21 Page Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy SL-3.4 Installation of drainage Promote livability and Not applicable this year. Sustainability of improvements including sustainability for residents of Suitable Living improvements that will low/mod neighborhoods. Environment remove residential Project will support properties from approximately 50 hhs. floodplain. SL-3.5 Rehabilitation and Improve availability & Not applicable this year. Sustainability of expansion of public accessibility of services Suitable Living services facilities. through improvement to at Environment least 2 public service facilities. SL-3.6 Improve and/or expand Improve availability & Not applicable this year. Sustainability of park facilities including accessibility of services to at Suitable Living open space, playground least 2 park facilities. Environment and other recreational facilities. DEMOLITION STRATEGIES SL-3.7 Continue to demolish To demolish 20 structures Continued support for the Demolition Program Sustainability of substandard buildings during the five-year period. through Code Enforcement. Suitable Living to improvement the Environment appearance and safety of neighborhoods ANTI-POVERTY & ECONOMIC DEVELOPMENT STRATEGIES EO-3.1 Support training and Provide economic Provide non-federal incentives to organizations to Sustainability of employment activities opportunity by supporting create jobs. Work with job training organizations Economic targeted to poverty activities that create jobs. to promote training in specific areas of need. Opportunity and very low-income Observe an increase in the households. number of poverty and low- income hhs that achieve self- sufficiency*. EO-1.1 Expand educational Provide economic Provide funding to transitional housing providers. Availability/ opportunities for opportunity for transitional Request that information on educational Accessibility of those seeking housing clients. 25-35 hh opportunities be provided to clients. Economic transitional housing (over 5 years) receive Opportunity or other housing counseling/educational support services. services. EO-1.2 Encourage support of Over the five-year period 25+ Monitor federally funded projects and work with Availability/ Section 3 goals by individuals hired for projects contractors to ensure that Section 3 requirements Accessibility of local contractors. by private contractors. are fulfilled. Economic Opportunity BARRIERS TO AFFORDABLE HOUSING STRATEGIES DH-1.6 Educate the Improve accessibility and Quarterly newsletter will be sent out to clients, Availability/Accescommunity regarding availability of information on local lenders, realtors, agencies, churches, sibility of Decent the benefits of affordable units by providing neighborhood associations, libraries, recreation Housing affordable housing. homeownership and fair centers and many others. Two public hearing will housing information, be held during the preparation of the annual quarterly newsletters, at least action plan and one during the preparation of the 2 public hearings annually. performance report. 22 Page Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy DH-2.9 On an annual basis, Create affordability in Continue to request impact fee grants from the Affordability of request approval and housing through provision of General Fund for housing non-profits for the Decent Housing funding for impact an average of three to five construction of affordable housing. fee grants for grants per year over the five- producers of year period. affordable housing. DH-2.10 Allocate funding to Create affordability in Support for Denton Affordable Housing Affordability of the non-profit and housing through construction , Private Decent Housing for-profit of 25 50 SF units and 50 -developers and the Cit organizations that are 100 rental units that are Program. developing affordable affordable to low-income housing. Request that households over the five-year they attempt to period. maximize the leveraging of these dollars and provide documentation. 23 Page 2011 PROPOSED PROJECT MAP With Minority Concentrated areas by Census Tracts Minority 4 Concentration by Census Tracts 5 0 - 25% 2 +25% - 30% 3 +31% - 40% +41% - 50% +50% - 6 1 100% Source: U.S. 2000 Census 2012 Projects and Activities 1. Alexander Sewer Line Replacement Project 4. Health Services of North Texas* 2. Denton City County Day School* 5 Crescent Sidewalk Project 3. Family Health Care* 6. Fred Moore Day Nursery Project Community-Wide Activities MLK Summer Program* Minor Repair Program CDBG and HOME Administration HOPE, Inc. Denton Affordable Housing Corp. Rental Services Program for Aging Needs, Inc Home Improvement Program Tenant Based Rental Assistance Program Geographic distribution of projects is based on citizen, service provider and City staff input regarding significant needs in the low-income community, specifically in regard to public facility improvements. Home Improvement Program activities are limited to low-income areas that are zoned residential. This is to ensure that substantial amounts of funding are not expended on housing in areas zoned commercial or industrial, where the zoning transition in the near future, would no longer allow residential development. *Public service activity locations are provided on the above map, however, services provided by each of the organizations is available to low and moderate-income households throughout the Denton community. 24 Page OTHER PROGRAM SPECIFIC REQUIREMENTS HOME PROGRAM - FORMS OF INVESTMENT The City of Denton, through the Homebuyers Assistance Program (HAP). Under the HAP program the maximum HOME subsidy will be $14,900. This amount includes all investment that enables the family to purchase the unit. This sets up a 5, 7 or 10-year recapture period for all homebuyers. The subsidy is provided as a 5, 7 or 10 year deferred forgivable loan. Under the AHOP program the maximum HOME subsidy will also be $14,900 and is set up as a 5-year recapture period. According to the promissory note, the borrower agrees to occupy the property as his/her primary residence for the term of the loan from the execution date of the promissory note and deed of trust. The borrower must also agree to pay all mortgage payments, taxes and other assessments on the property in a timely manner. In the event the borrower complies with the terms of the promissory note, deed of trust and the program, the City of Denton and DAHC agree to release the maker of the note from payment of the loan. Borrower agrees not to sell, lease, or transfer any interest therein during the term of the loan. In the event that the borrower sells, leases or transfers the property, the City of Denton and DAHC will require that the loan balance be repaid. If the borrower sells the property or if the property is foreclosed upon, or transferred in lieu of foreclosure, the loan balance will be repaid from the net proceeds. Net proceeds are defined by HUD as the sale price less closing costs and mortgage payoff. If the net proceeds of the sale are not sufficient to repay the loan balance, the City of Denton and DAHC can reduce the amount based on the available net proceeds at the time of sale. Recaptured funds from the either program will be used to assist other first-time homebuyers. Funding agreements and/or contracts with community housing development corporations and/or subrecipients will include a requirement that the organization comply with HOME regulations in regard to continued affordability of assisted units. There are no other forms of investment that are not described in §92.205(b) by the City of Denton. MONITORING STANDARDS AND PROCEDURES The City of Denton will complete an annual comparison of the objectives stated in the 5-year Consolidated Plan with actual accomplishments. Based on the comparison the City of Denton will consider making changes or updates to the 5-year Consolidated Plan. The City of Denton provides CDBG and General Funds to several non-profits agencies and agencies on a daily basis. Each year agency staff is provided with training on financial procedures and data collection. Agency staff is provided with appropriate Federal guidelines and OMB circulars to ensure that they have access to pertinent information. Agencies are required to provide quarterly beneficiary and financial reports. A year-end report is required to detail annual expenditures, beneficiary information, funding sources and major accomplishments. Each year, the Human Services Coordinator completes a risk analysis based on established criteria. On-site monitoring visit The on-site monitoring includes a review of client files, financial and accounting records, and procurement procedures. Independent audits are also submitted and reviewed by the City staff. 25 Page For the HOME program, a similar process is also followed to monitor the Denton Affordable Coordinator with the help of the Community Development staff monitors the CHDO on a regular basis to ensure that the non-profit is meeting HOME regulations. TBRA units and residents are monitored on an annual basis to ensure that all HOME requirements are met. Also, the only rental project not funded through the local CHDO, is a project that provides transitional housing and services for single-parent families. This organization is also monitored annually including a review of the client files for income information. Programs and projects carried out by the City are monitored daily. Staff maintains checklists on individual projects to ensure that all required procedures have been completed. The housing rehabilitation staff maintains records on all rehabilitation projects. The Community Development Coordinator maintains records for the Homebuyer Assistance Program and the Administrator maintains records on public infrastructure projects. The Administrator reviews and certifies all applications prior to provision of assistance. A year-end report that details expenditures, revenue, beneficiary information and major accomplishments is also required from all City programs and projects. PUBLIC HOUSING IMPROVEMENTS The City of Denton has no public housing units. PUBLIC HOUSING RESIDENT INITIATIVES The City of Denton has no public housing units. However, City staff will continue to work with the Denton Housing Authority to promote the Homebuyers Assistance Program to those currently receiving Section 8 assistance. Information on the Homebuyer Assistance Program has been mailed to all Section 8 recipients with their utility bills. No resident initiatives strategies were included in the Consolidated Plan. INSTITUTIONAL STRUCTURE T10-2014 that hinder effective housing and social services delivery. These gaps include the following with 1.Need for more effective communication between housing organizations in the North Texas area, including those serving the City of Denton. Local housing organizations need to work together to expand resources and programs to ensure that a variety of housing choices are available to serve low and moderate-income households. Action to overcome gap: Continue to encourage participation in the Denton County Homeless Coalition, the Denton County Senior Services and other collaborative organizations. Work with agencies and continue to support partnership efforts and the sharing of information regarding funding opportunities. 2.Need for more effective coordination between emergency assistance agencies. Action to overcome gap: Continue to support efforts of the Denton County Homeless Coalition and HOPE, Inc. to expand the network of organizations participating in HMIS. 26 Page 3.Lack of private contractors experienced in lead-based paint hazard reduction and abatement and lack of funding to complete projects. Contractor training along with additional funding targeted to lead abatement is critical to continue the City's owner-occupied rehabilitation program. Action to overcome gap: Request additional funding where available to train contractors and pay increased costs. Work with training organizations to promote training opportunities to local contractors and employees. 4.Lack of shelter facilities for families and youth. Action to overcome gap: Support work of Denton County Homeless Coalition in targeting priority services and facilities needed in the area. Assist in grant writing and other forms of fund raising. Administer homeless grant funds when appropriate and support is needed. 5.Lack of coordination of homebuyer/homeowner educational services needed to provide a higher level of information. Action to overcome gap: Investigate a partnership with the Denton Housing Coalition, Denton Affordable Housing Corporation and/or the State of Texas to develop a more comprehensive educational program. 6.Inability to assist low and moderate-income property owners to bring housing units up to standard condition. Action to overcome gap: Seek out additional funding to assist low income homeowners and work to develop program or policies to ensure that owners of rental property improve units as needed to maintain unit up to local code requirements. ADDRESSING THE CHRONIC HOMELESS (UPDATE IN PROGRESS) The Denton County Homeless developed the following steps during the 2010-2014 Consolidated Plan process to address chronic homeless. These steps are reaffirmed during the 2012/13program year. The Denton County Homeless Coalition believes a structured and seamless collaborative system of services and programs can move individuals experiencing chronic homelessness to sustainable permanent supportive housing. This transition to sustainable permanent housing is the key to ending chronic homelessness. The DCHC point-in-time homeless count taken in March 2009 (Denton County Homeless Count) identified fifteen sheltered and 13 unsheltered chronic homeless. It is likely that there were approximately forty-three chronic homeless that were not counted. These estimates were created by applying the Texas Homeless Network Statistics of 27% of unaccompanied adults At this time DCHC is moving from a coalition philosophy to a community strategy to end chronic homelessness. A coalition subcommittee is in the process of developing a Ten-Year Plan to End Chronic Homelessness. Since the plan is in process, the steering committee decided 27 Page to take a three-step planning approach to building a community strategy to end chronic homelessness. 1.A small committee conducting research on strategies, stakeholders, goals, and activities to promote appropriate services for the community and chronic homelessness. In the fall of 2004, the small group completed their research and provided possible community directions for review by the steering committee. The Steering Committee used the information to move to the Step Two of the three step planning approach. 2.Identified community stakeholders and possible actions necessary to end chronic homelessness. Upon review of other successful planning processes to end chronic homelessness, the steering committee decided to approach local elected officials to sponsor and convene the community planning process. The DCHC is in the process of completing this step of the three step planning approach. 3.Convene a large community meeting for all identified stakeholders to review, modify, and agree upon a plan for the community to end-chronic homelessness. The DCHC expects the community plan to end-chronic homelessness will build from current programs and services available. The Denton County Homeless Coalition has identified several obstacles to ending chronic homelessness including lack of major substance abuse services, healthcare services, and transportation. These items present significant barriers in moving the chronic homeless from experiencing homelessness to maintaining a stable environment. HOME PROGRAM - MINORITY OUTREACH PROGRAM To ensure employment and business opportunities for minority businesses the City of Denton will continue to carry out and support the following activities during the program year. 1. The Denton Chamber of Commerce and the Black and Hispanic Chambers of Commerce refer building contractors to the Community Development office to apply to be added to the active contractors bid list. 2. Will request that general contractors on CDBG and HOME-funded capital projects give preference to hiring minority or women subcontractors and employees as well as include this wording in construction contracts. 3. Cit and encourage minority participation 4. Notices are sent to both the Black Chamber and the Hispanic Chamber of Commerce in Denton informing them about the programs, the assistance and contracting opportunities that are available. 5. City of Denton will continue to attend the Small Business Development Breakfast on a monthly basis. 6. City of Denton will continue to comply with all State bidding requirements for Historically Underutilized Businesses (HUB) 7. City staff will also perform debarment reviews to ensure that no previously debarred contractors are allowed to participate in projects. 8. City will continue to advertise annually in the Denton Record Chronicle and daily in the local cable channel in search for contractors and will encourage participation by minority contractors. 28 Page HOME PROGRAM - Affirmative Marketing Policy and Implementing Procedures Denton Affordable Housing Corporation In accordance with federal regulations, including but not limited to the HOME Investment Partnership -discrimination and equal opportunity in housing, they have established the following procedures to affirmatively market their programs. These procedures are intended to further the objectives of Title VII of the Civil Rights Act of 1968 known as the requirements of Section 2306.257 of the Texas Government Code. The stated policy of the Denton Affordable Housing Corporation is that individuals and families will not be discriminated against in their housing choices or in access to housing services on the basis of race, color, sex, religion, handicap, national origin, or familial status. Furthermore, DAHC is committed to the goals of affirmative marketing which will be implemented in the specific steps outlined as follows: 1. Ensuring that all potential applicants and the general public have access to Federal Fair Housing Laws and Affirmative Marketing Procedures through the following outreach methods: A. other means throughout the target area served by DAHC. (All program advertising as well as other advertising such as job postings should contain required fair housing or equal opportunity language when appropriate.) B. Distributing and posting available information in a variety of ways, as outlined in the Affirmative Marketing Plan. These should be posted in advance of application periods and maintained throughout the period. (All publications or other materials should contain required fair housing or equal opportunity language when appropriate.) 2. Ensure that all persons, including persons covered by the Fair Housing Act and its amendments, have access to information about program services and available units. This includes special outreach to groups that are least likely to apply for assistance. This includes home bound disabled, non-English speaking persons, neighborhood based organizations in minority neighborhoods and/or any other group which not have access to information. When DAHC learns of vacancies, it will make information about them known by: A. Maintaining a list of units at the DAHC business office. This list should be available to the general public during regular business hours. B. blehousing.org C. Display a copy of the Affirmative Marketing Plan in the leasing office and make a copy of the Plan available to the public upon request. D. Bilingual Services: DAHC will attempt to maintain at least one staff person who is bilingual in English and Spanish and have this service available during the regular work day hours. DAHC will prepare program brochures and documents in both English and Spanish, to the extent possible. E. As part of the special outreach effort, the DAHC will work cooperatively with local organizations which serve the needs of persons protected by the Fair Housing Act. Such organizations might include minority churches, housing agencies, non-profits which serve 29 Page disabled persons or displaced homemakers, eldercare organizations or any other specific organization which provides services in the target area of DAHC. These organizations include: HOPE, Inc. PO Box 50946, Denton, TX 76202-0946 Contact: Barbara Atkins Phone number: 940/382-0609 HOPE, Inc. is a non-profit organization administering programs geared to assist homeless families. REACH of Denton 405 S. Elm, Ste. 202, Denton, TX 76201-6068 Contact: Missy Dickinson Phone Number: 940/383-1062 REACH, Inc. is a non-profit corporation with the goal of advocating for and empowering people with disabilities to take charge of their life. REACH operates Resource Centers in Fort Worth, Dallas, and Denton. The Centers are non-residential resource agencies which provide services including information and referral, Peer Counseling/Support Groups, Independent Living Skills, and Advocacy Assistance. Denton County Mental Health/Mental Retardation (MHMR) PO Box 2346, Denton, TX 76202-2346 Contact: Mary Gotcher Phone number: 940/482-9294 MHMR provides case management and support services to individuals with mental health and/or developmental disabilities. Health Services of North Texas 4210 Mesa Drive, Denton, TX 76207 Contact: Ron Aldridge Phone number: 940/381-1501 HSNT is a nonprofit organization that provides housing assistance and other support services to individuals who are HIV positive or have Aids and their families. This organization also serves as an advocacy group for this population. Friends of the Family 1400 Crescent, Ste. 5, Denton, TX 76201 Contact: Toni Johnson-Simpson Phone: (940) 387-5131 Friends of the Family provides shelter and emergency services to victims of domestic violence. 3. Recordkeeping - The Denton Affordable Housing Corporation will keep records of the following: A Demographic information of applicants for services. This information is included on HUD, FHLB and TDHCA set-up and close-out forms. B. other advertising such as job postings should contain required fair housing or equal opportunity language when appropriate). C. Copies of brochures, flyers, and other program materials which reference their programs. (All publications or other materials should contain required fair housing or equal opportunity language when appropriate.) 30 Page D. Dates, notices, and attendance records from public outreach meetings, if any. F. Identification of special outreach population(s) and procedures utilized to inform this (these) group(s). G. Unit Occupancy/Vacancy Report on a quarterly basis to be made available to the public. 4. Assessment and reporting requirements - The Denton Affordable Housing Corporation will regularly assess its outreach and affirmative marketing efforts and report its results to interested parties, including the City of Denton and TDHCA, at the close of the contract period. This will include: A. A list of outreach methods used, particularly for special needs populations such as persons with disabilities. B. An assessment of success or failure of these methods. This can be made by comparing the demographic data of clients served and those who applied with the demographics of the target area. C. Corrective action to improve affirmative marketing if unsuccessful. This might include additional steps to further market the program to those groups which have not been served, particularly persons with disabilities. 5. Annual Plan to Outreach to Historically Underutilized Businesses (HUBs) In addition to the steps outlined above, on an annual basis, DAHC will prepare and implement a plan to outreach to and network with, local minority businesses and HUBs. The Plan will respond to the findings of the assessment of efforts and success described in paragraph 4. The outreach methods may include: DAHC will join the African American Chamber of Commerce in Denton DAHC will join the Hispanic Chamber of Commerce in Denton DAHC will attend neighborhood meetings to describe participation opportunities Notices soliciting contractors will be placed in the following locations: Martin Luther King Center, bulletin boards of grocery stores, Restaurants catering to minorities, and churches with large minority populations Whenever speaking at a public forum, DAHC representatives will mention that we are always looking for HUB participation and encourage individuals to apply. Participate in local and civic activities, such as the Cinco de Mayo celebration, distributing information about programs and encourage HUBs to apply. 31 Page Public Hearing Notes December 8, 2011 MLK Recreation Center Barbara Ross reviewed the outreach efforts that were taken to get the word out regarding the public hearing. She also reviewed the eligible activities under both the HOME and CDBG programs. tance Program. She also praised the Home Improvement Program that helps with adjacent housing marketability, neighborhood safety and hazard reduction. Ms. Ross added that lead based paint was also addressed by the program. Ms. Ross asked for comments regarding what projects and programs should be funded in the 2012-13 program year. Wendy McGee, Director of Fred Moore Child Care, outlined the services the agency provides. She noted that Fred Moore Day Nursery School is the only agency currently providing sliding scale fee to children under the age of two. She also mentioned the need to expand to serve more infants. The agency receives calls on a weekly basis. Leslie Wisenbaker stated that there is a need for more transitional housing services for persons with substance abuse issues to lead them to more permanent housing situation. She added that the 15% cap should be increased. Ms. Ross explained that the public services cap was set by the federal regulations. Ms. Wisenbaker added that the per capita allowance of general funds allocated to human services needed to be increased due to community needs. Deb Robertson, Director of SPAN, asked if services were provided to add ramps to persons with disabilities. Ms. Ross stated that various ADA improvements were eligible and that the Minor Repair Program currently completes these types of improvements. Leslie Wisenbaker stated the need for a crisis shelter that allowed more than five days of lodging, especially for persons with substance abuse. Public Hearing Notes December 8, 2011 Denia Recreation Center 32 Page ACTION PLAN PUBLIC HEARING MINUTES April 17, 2012 City Council Meeting This section will include comments received at the April 17 public hearing. MINUTES FROM 30-DAY COMMENT PERIOD April 1, 2012 through April 30, 2012 This section will include comments received during the 30-day comment period. 33 Page Community Development Advisory Committee February 8, 2012 Approved Minutes Members Present: Amber Briggle, Margaret Fiedler, Bob Gorton, Gerard Hudspeth, Ray Jordan, John Siegmund, Dorothy Watts, Ira Weinstein Staff Present: Barbara Ross, Nancy Baker Chairperson, Gerard Hudspeth called the meeting to order. He asked members to review the minutes from the October 2, 2011 meeting. John Siegmund made a motion that the minutes be approved as written. Ira Weinstein seconded the motion. The motion was approved. Barbara Ross asked the committee members if there was any additional information that they would like to receive from the applicants that is not included in the initial application information. Vice-Chair Dorothy Watts stated that the revised application was easier to review, ic information was not as complete as in the previous application. She requested that the applicants provide more information regarding the demographics of their service population. Members asked what household income levels were eligible to participate in the grant-funded programs. Ms. Ross noted that Nancy Baker, housing programs manager, would be providing the programs guidelines for the Home Improvement Program and the income levels were included in the booklet. Margaret Fiedler requested that provide information that could be measured and accurately reported. She noted that the performance measures stated in some of the applications were not specific enough. Ray Jordan stated that many the measure would be completion of the project. Members continued to discussing the issue. Ms. Ross stated that she would ask each of the applicants to include descriptors that could be measured and included in the annual report. Amber Briggle asked if the members could take a tour of the potential projects and some completed housing projects. Ms. Ross indicated that she would work with the committee ok at some of the proposed projects on their own. Members continued discussion of the questions they had regarding the applications. Mr. Hudspeth commented that many of the questions will be answered when the applicant makes his/her presentation to the committee. He asked Dr. Fiedler for an example of descriptors. Dr. Fiedler explained that the applicants will be asked what they will accomplish as a result of receiving project funding. Mr. Jordan stated that all of the applicants (non-profit) have already provided this information to the United Way so, it is available. He added that the organizations should have a list of the metrics/goals they plan to accomplish. Mr. Jordan also asked how the Denton City County Day School (DCCDS) has spent their previous funding. He stated a concern that the organization may be requesting funds to replace 34 Page cabinetry, playground equipment and other items that were previously replaced through the CDBG program. Ms. Ross indicated that she would get that information to the members. Dr. Fiedler asked why the Denton Affordable Housing Corporation (DAHC) would need operating funds from the City. She indicated that their financial reports show that DAHC has more income than expenses. Mr. Weinstein commented on the salary levels. Ms. Ross indicated that the executive director of DAHC has been with the organization since its inception in the mid- she presents the application. Mr. Hudspeth asked for information regarding which projects had to be bid out. Ms. Ross explained that all projects are bid either formally or, if the amount is small, the organization can get quotes. She did note however, that DAHC acts as their own general contractor and uses various other sub-contractors without getting quotes. HOME regulations allow Community Housing Development Organizations like DAHC to act as developers. Ms. Ross went on to newspaper and other sources for contractors to participate in the Home Improvement and Minor Repair programs. She also commented that the Community Development staff is responsible for monitoring all projects and, before payments are made, staff inspects the properties to make sure all work is completed and up to code. Mr. Weinstein stated that there were 11 requests for funds totaling $1.4 million. He noted that $1.2 million is available so, the CDAC would need to look at cutting only $200,000. Mr. Siegmund explained the decision-making process stating that the committee generally ranks the projects, determines what they want to recommend be funded and then they look at what needs to be cut. Bob Gorton commented that the CDAC is an advisory board and should rank the projects and recommend funding levels, allowing City Council to make the final decisions. Mr. Weinstein asked if the requests could be reduced. Mr. Gorton indicated that the applicants Nancy Baker, Housing Programs Manager, presented the application for the Home Improvement Program (HIP). She explained the financial handouts indicating what funds are currently available, how much of the funding had been committed to ongoing projects, commitments to projects that will soon begin and the approximate amount that will be expended or committed by st the end of the program year which is July 31. Mr. Weinstein noted that the HIP request was for one-third (1/3) of the available funding. Using a slide show, Ms. Baker showed the committee members the types of projects completed through the program, including both rehabilitations and reconstructions. Mr. Jordan asked if there had been any reassessment of tax income, etc. in Denton to determine what type of impact the program has had. Ms. Baker and Ms. Ross indicated that the property values increase so taxes also increase but, no studies have been done. Mr. Jordan asked if the program stopped households from becoming homeless. Ms. Baker indicated that in some instances it has but, the program is intended to help low-income households maintain their homes. It must be apparent, when reviewing their income information that the household would be able to afford to make their utility and tax payments and be able to maintain the property. So, the household must have some stability and a source of income. Ms. 35 Page Baker noted that since she started working with the program twenty years ago, there has only been one unit that was foreclosed upon. Mr. Siegmund stated that he was pleased with the quality of the units and asked who designed the reconstructed units. Ms. Ross indicated that Ms. Baker designs the units. Ms. Baker discussed the unusual lot sizes and how the units are designed to fit. She noted that she uses a software program and works with the homeowners to design the units. Ms. Briggle asked how likely it was that the household owning a unit that was previously rehabbed would come back and ask for additional assistance like more rehabilitation assistance or a reconstruction. Ms. Ross indicated that in some instances households have come back but, in the early days of the program, the limit for rehabs was as low as $9,000, so, after 15 years or so, they could need some additional assistance. Ms. Baker explained that any unit that was renovated using $30,000 or more in HIP funds was ineligible for additional assistance. She also commented that she is only aware of three rehabs that were later reconstructed. thth Members set future meeting dates for February 20 and 27. Ms. Ross stated that she would contact the members by email to setup the date for the tour. The meeting was adjourned . 36 Page Community Development Advisory Committee February 20, 2012 Approved Minutes Members Present: Amber Briggle, Margaret Fiedler, Bob Gorton, Ray Jordan, John Siegmund, Dorothy Watts, Ira Weinstein Members Absent: Gerard Hudspeth Staff Present: Barbara Ross Vice Chair, Dorothy Watts called the meeting to order. She asked members to review the minutes from the February 8, 2012 meeting and asked if they had any corrections. Ira Weinstein made a motion that the minutes be approved as written. Bob Gorton seconded the motion. The motion was approved. Members discussed the upcoming projects tour. They stated that they would like to see both of the daycares that have submitted requests for funding and some of the housing projects. Ms. Ross stated that the tour will leave from the Civic Center parking lot at 9:00 am on Friday. A van will take the CDAC members on a brief tour, which should take about two hours. Eddie Garcia, Executive Director of Denton City County Day Nursery School (DCCDS) and Simone Anderson, Board member, presented their application for funding. Mr. Garcia stated that DCCDS had been providing child care services for more than 50 years. Childcare is available to extremely low, low and moderate-income households. Mr. Garcia pointed out that DCCDS does not just baby-sit but prepares the children for kindergarten. Mr. Garcia discussed the need for facility improvements. He noted that parents need to see that it is a good place to leave their children and the improvements will also help when the agency is monitored by the State. Ray Jordan asked how many teachers they had. Mr. Garcia indicated that there were eight regular teachers and two floaters. He added that they are trying to create stability by doing what they can to keep their teachers. DCCDS had recently received an excellent audit from the Federal food program. John Siegmund asked how long Mr. Garcia had been at DCCDS. Mr. Garcia stated he had been ED since 2007. Ira Weinstein asked about the number of children served and if they had bilingual teachers. Mr. Garcia indicated that their current enrollment is 93 though they are licensed for over 100. He noted that they do have bilingual teachers but not in all languages. The children learn English quickly. Amber Briggle asked if the parents were involved with the daycare and are they following up with the children at home. Mr. Garcia stated that the parents are very active. Homework is given each day except Friday and in almost all cases, the parents help their children with the homework. Ms. Anderson and Mr. Garcia described the criteria for hiring teachers. Mr. Garcia reviewed the slides and noted that there are 62 children on the waiting list. Mr. Jordan asked for an itemized breakdown of the most important improvements. Mr. Garcia stated that the playground was most important but, that he would send a list of the improvements in priority order. 37 Page have some but, they also work with the school district. Bob Gorton explained the mission of the Ann Windle School and the services provided to those that need more than a standard daycare could provide. Ms. Watts mentioned that it is always interesting to see the number of graduates that at one time attended DCCDS. applications submitted by staff. She stated that the projects were listed in priority order with Alexander Street Sewer Line as the first priority. She noted that staff costs, which had previously been requested as part of the application, would be paid by Water Utilities. Mr. Gorton asked whether the line would go only to the property line. Ms. Guthrie explained that sometimes the line has gone to the house in which cases they had to use a plumber but, normally it only goes to the tap. Mr. Gorton asked if this created any problems for the home owners. Ms. Guthrie stated that normally it does not but, occasionally there are problems. Ms. Ross pointed out that the Minor Repair Program can assist homeowners with sewer line problems. The next project listed was the Baldwin and Ramey Circle Water Line Replacements. Ms. Guthrie indicated that the projects could be broken down to single streets to reduce the cost if necessary. Ms. Guthrie reviewed the Duncan/Kerley project. Ms. Briggle asked for an explanation of the specific time span for one mile of the water line. Members discussed the water line breaks. Mr. Weinstein asked who pays for the break repairs. Ms. Guthrie stated they are paid from operational funds. Mr. Siegmund asked if there were any estimates regarding how much water is lost in these breaks. Ms. Guthrie stated that she did not have that information. The project will increase the line size from six to eight inches and 23 households will benefit. It was noted that though the request was a substantial amount, the project included both water and sewer line replacements. The Egan Sidewalk project was discussed. Ms. Guthrie stated that they will do the patching on the North side where there are some sidewalks but, there are also gaps. Sidewalks would be installed on the south side. She added that this would assist 16 households and those students walking to Denton High School and Calhoun Middle School. Margaret Fiedler asked why the sewer projects were a higher priority than the sidewalks. Ms. Guthrie stated that the sewer projects were more of a necessity. She also noted that sidewalks could be installed on only one side of Egan. The north side would be easier. Ms. Briggle stated she was familiar with the proposed bike accommodations and suggested that the sidewalk project could also connect to bike lanes and provide better access to Newton Razor Elementary. Ms. Guthrie described the Crescent Street Sidewalk project. She noted that this project could be broken down into a smaller project if needed. Crescent is a street with high volume traffic due to its proximity to DHS. There are quite a few students that walk down Crescent to and from school. Ms. Briggle asked why the north side was chosen for the sidewalks since the school is to the south. Ms. Guthrie indicated that the north side was determined to be best for the sidewalks. Power lines are on the south side. Mr. Weinstein asked how long a sidewalk project would take pointing out that the application stated completion in July. Ms. Guthrie explained that it t long but, that Ms. Ross had indicated all projects needed to be complete by July. Ms. Briggle asked why the sidewalks, which she considers a safety issue, 38 Page were not a higher priority than the water and sewer projects. Ms. Guthrie explained some of the issues in relation to the sewer & water problems back-ups in homes, homes with no water available, toilets backing up in houses, etc. It is usually the older homes and neighborhoods that have these problems. The final presenter was Gordon Meredith, Residential Construction Specialist. Mr. Meredith He stated that the program serves households below 65% of the area. The amount that can be spent on each unit is $5,000. Mr. Meredith commented that during the summer about three quarters of the repairs were air conditioning units. Mr. Weinstein asked about the replacement costs of the units. Mr. Meredith responded that it is usually about $2,000 depending upon the size of the unit. He added that the coil is often also replaced. Mr. Weinstein asked how residents apply. Mr. Meredith stated that there is currently no waiting list and the program is first come, first served. The units must be owner-occupied. Roofs are also a high priority. Ms. Briggle asked how often homes receiving minor repairs also go through the Home Improvement Program (HIP). Mr. Meredith stated that when he goes to check out a request for a minor repair, he will often see other issues and suggest that the owner get on the HIP waiting list. It is very seldom that a housing unit that received a minor repair is later demolished and reconstructed. The possibility of no longer assisting residents that live in mobile homes was discussed. Staff is looking at how many of these units are eventually moved or abandoned. Members continued discussed the funding requests. Mr. Weinstein asked if there have ever been any accidents related to the lack of sidewalks. Mr. Briggle stated that a child was killed on Country Club Road where there were no sidewalks. Mr. Siegmund stated that safety is important and added that sewer improvements also improved safety for residents. Members also discussed the inconvenience to residents when public facility construction projects take a long time. Ms. Watts noted that the residents on Morse Street have had quite a bit of construction on their street over the years. Ms. Watts reminded members of the Friday tour. The meeting was adjourned. 39 Page Community Development Advisory Committee February 27, 2012 Approved Minutes Members Present: Amber Briggle, Margaret Fiedler, Ray Jordan, Gerard Hudspeth, John Siegmund, Ira Weinstein Members Absent: Bob Gorton, Dorothy Watts Staff Present: Barbara Ross Barbara Ross asked if the members had any revisions to the minutes. Hearing none, John Siegmund made a motion to approve the minutes as written. Margaret Fiedler seconded the motion. The minutes were approved as written. Chairperson, Gerard Hudspeth asked the representatives of Fred Moore Day Nursery School (FMDNS) to introduce themselves and begin their presentation. Wendy McGee, Executive Director introduced herself and the FMDNS Board chair, Sam Bays. Ms. McGee explained the importance of the daycare program at FMDNS. She noted studies indicating that children from lower-income households that participated in child development programs showed improved nutrition and health. Ms. McGee stated that FMDNS wants to serve as many children as possible. She emphasized that they are the only sliding scale non-profit daycare in Denton County that provides services to children under the age of two (2). The classroom addition that they are proposing will also serve children under two years of age. Ms. Bays stated that she had been on the FMDNS board since 2009. She commented that they bank. It was noted that Ms. McGee has been ED for five months. Ms. Bays stated that criteria that had to be met for FMDNS to continue as owner of the property - -profit entity, and 2) the property can only be used as a day care serving low-income families. She stated that they cannot sign a lien on the property. Ms. McGee commented that the daycare also works with DentonISD. She mentioned a program where DentonISD high school students who are parents can use the daycare facility. Ms. McGee also stated that 70% of those households served by FMDNS are single parents, mostly women. Ms. Bays described the improvements that would be completed this spring under Phase I. The project is currently being bid out improvements, a new roof and air conditioning system. It was noted that there is no asbestos in the building. The grant that is being requested for 2012-13 will enhance the safety of the school by bu classroom, bring the building up to ADA compliance, build a retaining wall so that rain water requested in the future for a gym at the back of the facility. Ms. Fiedler commented that the facility appears to be a safety concern. Mr. Jordan asked about the possibility of building a new school in a different location. He added that with the amount of 40 Page funding being spent on this building that a new building might be an option. Ms. Bays stated that they could not demolish and re-build on the site, that would mean closing the school and the DentonISD could then take back the property. She also stated that these funds would not be used Mr. Weinstein stated that Denton City County Day School (DCCDS) had indicated on their application, which improvements where priorities and asked if FMDNS could do the same. Ms. Bays went over the priorities for the daycare which were numbers 1 -4 on the list new classroom, sidewalks & off-street parking, ADA compliance improvements and construction of the retaining walls. She also noted that #5 and #6 should be switched in order of priority. Ms. Briggle asked if the proposed new gym would be near the sidewalks and the playground equipment would be on the side. Ms. Bays responded that the playground would be on the side yard. Mr. Weinstein pointed out that the amount of funds requested by FMDNS was 25% of the total CDBG/HOME budget. Ms. Bays discussed the community support for the daycare and that provided funding to FMDNS for many years. Funds to provide services are allocated by the Human Services Advisory Committee. Also, CDBG funds have been used in the past to rehab the facility. Ms. Bays mentioned the $150,000 that FMDNS gave back to the City since the agency had financial issues that needed to be resolved. It was also noted that parent fees are penses. If the agency were closed for a substantial period of time, there would probably be some problems continuing to pay off debts. Mr. Weinstein asked if DCCDS was under the same rules as FMDNS. Ms. Bays pointed out that DCCDS does not serve children under the age of two so, there are different requirements. Ms. Fiedler complimented the board members who have volunteered their own time to support FMDNS and are providing a quality early development program. Mr. Siegmund asked if FMDNS receives all of the funding requested will they be able to continue operating while the work is being completed. Ms. Bays stated that they will work with the contractors to get as much as possible completed on weekends and holidays. Mr. Jordan asked how much they received from the United Way. Ms. Bays stated that the United Way as young as six months. Ms. McGee stated that the agency serves infants as young as six weeks. Denton Affordable Housing Corporation (DAHC) staff, Jane Provo, Executive Director and Provo stated that they were requesting funds as a Community Housing Development Organization (CHDO). DAHC has received funding from the City of Denton for the past 17 years. She noted that in the last four years, DAHC has shifted its focus from homebuyer to rental housing. DAHC has seventy rental units for low/mod renters. Many of the units are aging and they would like to improve the livability for their low-income tenants. Ms. Provo pointed out discussed how DAHC works with other agencies like MHMR, HOPE and Denton County Friends of the Family to provide housing for their client households. 41 Page Ms. Provo stated that DAHC is requesting $100,000. The request includes $25,000 for operating costs and $75,000 for renovation of rental units. Right now, their Affordable Housing Opportunity Program (AHOP) which is a homebuyer program is on hold. Ms. Provo commented that a portion of the income received from the AHOP was used to support staff costs. The request for $25,000 in operating is due to the fact that the program is no longer active. She noted that the rehabilitation of these older units would cost $20,000 to $30,000 per unit. Ms. Provo also pointed out that you cannot use additional HOME funds on a unit for 15 years, therefore, each rehabilitation needs to be substantial. 0 budget in the application. Would the funding be used for two to three rehabs? Ms. Provo stated that the goal is to rehab three to four units. Ms. Fiedler asked which units would be targeted for rehab. Ms. Provo stated that 410 and 412 Mill Street and Sawyer Street were the priorities. Mr. Hudspeth asked if that was a total of six units. Ms. Harper and Ms. Provo pointed out that these were two duplexes facing each other across from Fred Moore. Mr. Jordan pointed out that units identified in previous applications were not necessarily the units that were renovated. Ms. Ross stated that the funding agreements allowed any units that would serve low/mod income households to be renovated. She also noted however, that if the committee wanted to limit their funding recommendations to the units listed on the application, this could be done. Ms. Ross asked if DAHC planned to start up the AHOP again. Ms. Provo responded that staff is looking for single family homes that they could buy, renovate and sell. She added that entry level households are having difficulty getting loans. However, there are some signs that things are improving. Mr. Jordan asked about single family units in the rental pool. Ms. Provo stated that they have some single family units and this may be the best time to consider purchasing additional units. Mr. Jordan commented that low cost housing is in high demand. Ms. Briggle asked for more homebuyer projects until the market began having problems four years ago. They now focus on improvements to their seventy rental units. She noted that they seldom have any vacancies in their rental units. Ms. Briggle asked about the rent levels. Ms. Provo and Ms. Harper indicated that rents range from $286 to $738 per month for two-bedroom units. It was noted that a portion of the units are directly assisted by the Department of Housing & Urban development. Ms. Provo commented that their disabled tenants seldom move and the victims of domestic violence stay for a two- indicated that this was correct. Mr. Hudspeth commented that the committee would like to know if DAHC would be rehabilitating the units on Mill Street. Ms. Provo stated that DAHC would be using any 2012- 13 funding allocated on the Mill Street and Sawyer Street units. Members and Ms. Provo discussed how the units with families and more turnover tend to have more property damage issues. Members discussed the housing programs that HOME funds could be used to support. Ms. Ross explained the 15% setaside for local Community Housing Development Organizations (CHDOs) like DAHC. She stated that the 15% setaside must be spent on projects and any operating funds 42 Page allocated to the organization would not be included in the 15%. Ms. Ross stated that the 15% setaside based on the 2012-13 HOME funding allocation is $49,009 Mr. Weinstein pointed out that based on the funding requests, there is a $600,000 shortfall. He added that he felt the two daycare programs should be fully funded. Members continued to discuss the various applications. Ms. Ross stated that she would send out the ranking form and have those numbers available to the committee for the next meeting. Mr. Hudspeth asked the members when they were available for the next meeting. Members th agreed to meet on Monday, March 5 to develop their recommendations for presentation to City Council. The meeting was adjourned. 43 Page Community Development Advisory Committee March 5, 2012 Draft Minutes Members Present: Amber Briggle, Margaret Fiedler, Ray Jordan, Bob Gorton, Gerard Hudspeth, John Siegmund, Dorothy Watts and Ira Weinstein Staff Present: Luisa Rodriguez-Garcia and Barbara Ross CDAC chairperson Gerard Hudspeth called the meeting to order. He asked if there were any th revisions to the minutes from February 27 or a motion that the minutes be approved. Ray Jordan moved that the minutes be approved as written. Ira Weinstein seconded the motion. The minutes were approved unanimously. Members discussed the Fred Moore Day Nursery School (FMDNS) request for $304,908. The request was ranked as the top priority by committee members. It was noted by staff that currently FMDNS is the owner of the property however, if the daycare ceased to provide services, the property would revert to the DentonISD. It was noted that any lien executed by FMDNS would not be enforceable if the property reverted to the school district. Members discussed the safety issues present at the daycare. Ray Jordan suggested several of the requested improvements be funded for completion during the coming year, but that the facility expansion be delayed and possibly funded the following year. Margaret Fiedler and Dorothy Watts pointed out that the addition of a new classroom would allow the daycare to serve more families. They supported full funding for the project. Mr. Hudspeth stated that the $304,908 request was a a two-year period. Ms. Ross noted that funding allocated should be spent during the grant year. She commented that the Department of Housing & Urban Development can take funds away if $180,000 in the recommendations chart for the agency and move to the next request. He added that they could come back to FMDNS and discuss the allocation further. Denton City County Day School (DCCDS) was the listed as the second priority on the about the cost estimates for the playground portion of the project and suggested that the committee recommend funding only for the interior improvements. Ms. Fiedler stated that she had spoken with staff and felt comfortable that the estimates were accur would improve the facility. It was noted that the DCCDS facility was in much better condition than FMDNS. Ms. Watts suggested that the committee take a vote for both FMDNS and DCCDS to see if the committee would support full funding for both organizations. The vote was split four to four. Mr. Hudspeth suggested putting $35,000 in the recommendations chart of DCCDS and moving to the next request. It was agreed that the committee would come back to both daycare requests after looking at the other projects/programs. John Siegmund stated that the Minor Repair Program was a much-needed program and he recommended full funding. Mr. Jordan commented that the program had assisted many 44 Page households. Members suggested putting in full funding of $148,000 for the program on the chart. Members agreed to postpone the discussion regarding the Home Improvement Program since it was the highest dollar request. It was noted that HOME funds could be used for the program. The request from the Denton Affordable Housing Corporation for operating costs of $25,000 and rental unit improvement costs of $75,000 was discussed. Ms. Ross and Ms. Garcia explained HOME program funds, not CDBG. Ms. Ross indicated that the request summary sheet had an error where it indicated that DAHC operating been expended. Ms. Ross explained (AHOP) which is a homebuyer program had been funded in the past. The program had not been active for the past two to three years due to the economic recession and DAHC asked to re- program the funds to renovate their affordable rental units. This had delayed expenditure of the funds. Committee members discussed that the HOME funds could only be used for the DAHC rental requested amount of $100,000 to DAHC and the remaining HOME funds of $426,276 to the The sewer and sidewalk projects were discussed. Ms. Briggle stated that the sidewalks were a e. Mr. Siegmund agreed and stated that the Hudspeth suggested that the committee look at where the sidewalks are on the priority listing. It was noted that the Alexander Street Sewer project had the most points as ranked by the committee. Ms. Briggle commented that the sewer projects serve a small number of households but the sidewalks serve many more residents. Members discussed the use of CDBG funds for capital improvement projects. Ms. Ross noted that since the mid- public facility improvements in low to moderate-income areas. Denton has supported many public works projects with CDBG funding. Mr. Gorton explained the history of sidewalks in the Denton community and how, in the past, housing developers were not required to construct sidewalks. Now they are. As a result, there are many older areas without sidewalks and the City would probably not be able to construct sidewalks in all those areas. The lower-income households in those areas would also not be able to afford to pay for sidewalk improvements. Members again discussed funding for the daycare facilities. Mr. Hudspeth and Mr. Jordan suggested funding amounts that were somewhat less than the funding requested. Ms. Watts pointed out that the infant care provided by FMDNS is the only affordable infant care in the area. Concerns regarding the ability of the non-profit to spend all allocated funding during the CDBG program year were voiced by some members. Ms. Fiedler asked if the new parking area would have to be torn up to build the new gymnasium they mentioned as a future project. Mr. Weinstein suggested that they look at the breakdown of the sewer projects and perhaps do only a portion of each project to have sufficient funds for the daycare improvements. 45 Page Members asked that funding for the Alexander Street Sewer line and Crescent Street Sidewalks be included in the recommendations chart. It was noted that these allocations leave approximately $36,000 in CDBG funds to be allocated. It was suggested that the remaining funding be split between DCCDS and FMDNS. If the $36,298 was split between the daycare providers, FMDNS would receive $286,759 and DCCDS would receive $72,581. Ms. Fiedler commented that if allocated in this manner, the percentage increase for DCCDS was much more than the percentage increase for FMDNS. A motion was made by Mr. Jordan to accept the budget as currently proposed. John Siegmund seconded the motion. Members discussed the possibility of taking some funding from the Minor Repair Program to fully fund the daycare improvements. Mr. Jordan stated that the FMDNS request was reduced by 6% and the DCCDS request was reduced by 20%. Mr. Hudspeth called for the vote. The proposed budget was approved by a vote of five to three. Members discussed the presentation to City Council. Ms. Ross stated that the month of April will be the 30- recommendations. Both committees will also present their recommendations to City Council in April. The meeting was adjourned. 46 Page Approved 2/9/2012 OFFICIAL MINUTES Human Service Advisory Committee Meeting - December 1, 2011, 6 p.m. City Hall East, Human Resources Conference Room, 601 E. Hickory, Denton, TX Members Present: Mary Behrens, James McDade, Teddy Griffin, Sheryl English, Sara Bagheri, David Sanchez and Lara Fronczek Members Not Present: Mary Anne McDuff, Maria Minerva Villanueva-Simental, Victoria Campbell and Mari Metzgar Staff Present: Alma Espino Call to Order: Meeting was called to order and staff welcomed members. Oath of Office: Teddy Griffin completed her Oath of Office. Approval of Minutes from May 2, 2011: Alma Espino asked if there were any changes on the minutes. Hearing none, she asked for a motion. Sara Bagheri made the motion to approve the minutes from May 2, 2011. James McDade seconded the motion. The minutes were approved as written. Chair & Vice-Chair Elections: Ms. Espino asked for nominations for chair and vice chair. Ms. Bagheri nominated Sheryl English for chair. Ms. English was elected by acclamation. Ms. English nominated David Sanchez for vice chair. Mr. Sanchez was elected by acclamation. HSAC Funding History: Alma Espino explained the funding process, provided information on the public hearings, application submission and how she tracks information and monitors the agencies. Review & Approve Application, Assessment Tool, and Hearing Format: Members discussed the Human Services Advisory Committee (HSAC) procedures, application, assessment tool, and hearing format. Ms. Espino advised the committee regarding application training for agencies planning to apply for 2012-13 Human Services funds. Applications will be made available to the agencies December 2, 2011 and would be due January 26, 2012. Staff will make the applications available to the committee via binders or via flash drive. Ms. Espino asked if there were any recommendations for revisions to the application. Ms. Bagheri asked if there could be a cost per person served. Ms. Fronczek asked about outcomes. Ms. Espino stated that agencies were required to report quarterly on beneficiary and performance which lists outcomes. Committee had no other changes to the application or assessment tool. Members approved the application, assessment and current hearing format. Application Training Dates: Thursday, December, 8, 2012, 9 a.m. Workshop session is mandatory for new organizations wishing to submit an application. Another workshop will be scheduled in January 2012. Schedule Other Meetings: Members discussed and set up four meetings for review of applications and development of recommendations for funding. The following meeting dates were selected: HSAC Application Presentations: Thursday, February 8, 2012, 6 p.m., Thursday, February 15, 2012, 12 p.m., and Thursday, February 22, 2012, 6 p.m. HSAC Funding Recommendation Meeting, Thursday, March 1, 2012, 6 p.m. 47 Page The meeting was adjourned at 7:15 p.m. 48 Page Approved 2/16/2012 OFFICIAL MINUTES Human Service Advisory Committee Meeting - February 9, 2012 City Hall East, Human Resources Conference Room, 601 E. Hickory, Denton, TX Members Present: Mary Behrens, James McDade, Teddy Griffin, Sheryl English, Sara Bagheri, David Sanchez, Lara Fronczek, Mary Anne McDuff, Maria Minerva Villanueva- Simental and Victoria Campbell Members Not Present: Mari Metzgar Staff Present: Alma Espino Call to Order: Chair Sheryl English called the meeting to order at 6:05 p.m. Approval of Minutes from December 1, 2011: Ms. English asked if there were any changes on the minutes. Hearing none, Mary Behrens made the motion to approve the minutes from December 1, 2011. James McDade seconded the motion. The minutes were approved as written. Discussion of Human Services Applications/Presentations & 2012-13 HSAC Application Evaluation: Ms. English asked if there were any questions about the application process. 2012-2013 Human Services Applicant Presentations The Salvation Army of Denton Sergeant Carol Hernandez, Corps Administrator and Brenda Jackson, Shelter and Social Services Program Coordinator introduced themselves. Sergeant Hernandez provided the History of The Salvation Army and how it started in London. She stated that the Salvation Army of Denton had various programs. The five (5) night emergency shelter, which after an assessment can be extended. If they get a job, they can transition to the 90-day transitional housing program. These clients work closely with Brenda Jackson to learn financial management and other skills needed to continue living independently. The adverse weather shelter includes a Summer Cooling Station and a Winter Warming Station and when the weather becomes dangerous. The Afternoon Program allows volunteers groups to come in and lead Life Skills Workshops. Also, the SA has an Angel Tree Program and a youth program. Funding is being requested to support the Food Pantry and K.A.R.E. Kitchen. The Salvation -perishable food items. Individuals may come once a month and are encouraged to apply for government services after the second consecutive month. K.A.R.E. Kitchen serves breakfast and dinner 365 days a year. Approximately 25-35 individuals for breakfast and 50-75 for dinner are served. It was noted that the SA is trying to reach out to obtain funding, since the agency lost two major funding sources. They are also hoping to increase their data collection with Homeless Management Information System (HMIS). Mary Anne McDuff asked them to mention the number of folks they serve and how has it gone 49 Page up. Sergeant Hernandez stated that there had been an increase just in the last three months. In unduplicated numbers, in November they served 56 persons, 617 shelter nights and over 2,213 meals. In December, they served 61 persons, 693 shelter nights and 2,204 meals. In January 2012, it continued to increase to 73 persons, 1,161 shelter nights and 2,527 meals. Note: Seconds in meals are not counted. She added that the increase has been a challenge. Barbara Ross asked what grants had been lost. Sergeant Hernandez stated that the agency had lost United Way and Emergency Shelter Grant funds. Denton Christian Preschool Judy Royal, Executive Director and Ray Jordan, Board Member and Treasurer, introduced themselves. Ms. Royal stated that she wanted to mention the differences between Denton Christian Preschool and other child care organizations. The school has field trips, due to donors, that add to the curriculum. The school has a waiting list. Other schools do not have a waiting list. The new D.I.S.D. preschool is only 50% full. Due to funding they have a program that gives $100 to previous DCP students who graduate from High School. This past year the program provided $1,200 and of the 12 graduating students, eleven students were enrolled in college. Ms. Royal added the difference can also be seen in a story of a mother and her four children. Three of the children attended Denton Christian Preschool while the youngest, due to her need to work all day, had to attend day care. Of the three that attended Denton Christian Preschool, two did very well in school; the third had learning disabilities, but did very well in her classes. The fourth child on the other hand was not interested in school and thinks it is just a place to go to and have fun. Her mother attributed this to her attending daycare and not preschool. Ray Jordan added that child care facilities, per Texas Department of Family and Protective Services rules, requires that employees be at least 18 years of age, have a high school diploma or equivalent and must complete eight (8) hours of pre-service training. At Denton Christian Preschool, we require degreed teachers in early childhood development or other similar degree. Mr. Jordan stated that the school also provides services to kids that have conditions that may impede the learning process. This can include an eye exam, dental checkup with fluoride treatment, hearing, medical checkup and testing for learning disabilities. When it comes to English as a Second Language, children that attend the school leave the school with the ability to communicate. Also, the school offers classes to the parents. He noted that tonight, parents are Agriculture. They are also hoping to have a homecoming to invite graduates of tech school. Ms. English asked why Denton Christian Preschool has a waiting list when DISD pre-schools are only is ½ full. Mr. Jordon stated that there were probably various reasons that included tuition and transportation. The D.I.S.D. school does not have transportation. The Denton Christian Preschool has a lot of history, lots of inquiries, word of mouth. The program also provides meal services. Ms. Royal added that other organizations also provide referrals to their schools. Ms. Ross mentioned that the kids probably love the new playground that was paid for with Recovery Act Funds. Ms. McDuff added that the school has been providing services for 41 years in Denton and Judith Royal has been with the school since the 1980s. The school has good quality, commitment and great volunteers. 50 Page Mr. Jordan added that they are talking with D.I.S.D. to assist them in filling up the school. Family Health Care Patrice Capan introduced herself as Executive Director of Family Health Care. She is also a nurse practitioner. Besides the obstetrics/gynecology services offered, the clinic sees patients with other health issues, from eyes, dental, feet, breast mass, hypertension to diabetes. Clients are asked to pay what they can. This clinic provides much needed prenatal care. She noted that otherwise, the medical community will be responsible for managing late pregnancy care, which can be costly and detrimental to both the mother and the baby. Ms. Capan added that due to the prenatal care, their patients have a better percentage of low birth weight babies - 3.8%. This percentage is much lower than the 10.1% for the State of Texas. Mary Ann McDuff asked about the ethnicity numbers. Ms. Capan answered that their staff was bilingual. She added that their clinic saw various races. For examples, middle eastern students from the universities. Health Services of North Texas Food Pantry & Health Clinic Susan Stambaugh, Director of Clinical Services, and Roman Herrington, introduced themselves. Ms. Stambaugh stated that the City of Denton funds are one of the backbones of the agency. The two years. The agency has again applied for federal designation as a qualified health center. support is the ability of the clinic to offer diagnostic services and prescriptions. The position works to get clients on with programs provided by the drug companies to receive their prescriptions for free. They are currently seeing 300 persons and each person can have up to 9 prescriptions. There are applications that need to be completed for this service. Funds for these reduced prices are available. The importance of a diagnosis can assist in getting a client in to see a specialty doctor (ex. cardiologist). HSNT has grown substantially. Patients seen have increased from 400 to 500 people. The clinic is now doing more outreach. The clinic also takes insurance and Medicaid, which some doctors will not. Ms. Stambaugh extended an invitation to come and see the clinic. Ms. Stambaugh stated that is was a goal to add a mid level Pediatric PA or a nurse practitioner. Though the biggest increase will probably be the elderly, due to that fact that very few doctors are taking Medicaid or Medicare, HSNT is looking at the possible growing needs like for doctors that take Medicaid. There are only three doctors taking new patients with Medicaid and Medicare. The clinic also works with Family Health Care. Ms. Ross asked if Health Services was working with Alice Masciarelli and the new clinic. Ms. Stambaugh replied that HSNT is working with Denton Serves. She added that there are enough people needing services in the community that there could be ten clinics. Ms. Stambaugh added that they are also working taking referrals from hospitals. When a hospital releases a patient, and the patient returns, the clinic does not get paid. HOPE, Inc. - Transitional Housing Program & Homeless Management Information system (HMIS) Barbara Atkins, Executive Director and Carl Seiler, Project Coordinator of HOPE, Inc. introduced themselves. Ms. Atkins stated that there are about 600,000 families and 1.3 million 51 Page children homeless on a single night and funds continue to decrease. Due to new regulations and a new definition of homeless, HOPE has worked hard to adapt programs to comply. The program continues assisting families with children and female head of households. It is important to keep being competitive to keep the program going. The HMIS is assisting with providing the data showing the homeless numbers in the community. There is a growth in the number of homeless families with children. Ms. McDuff asked what agencies participate in the HMIS system. Mr. Seiler stated that any agency that serves low/moderate income persons, not necessarily homeless, could participate, if the HMIS system could afford to financially support it. Our Daily Bread is collecting data on a daily basis. HOPE, Inc., Salvation Army, MHMR and Health Services of North Texas and Christian Community Action also participate in the HMIS system. Two other agencies have expressed interest. Victoria Campbell asked who the two agencies were. Mr. Seiler answered that it was Solutions of North Texas and Vision Ministries. Ms. Atkins stated that there is a move to more statistical data and having the HMIS in Denton County has been beneficial. It allows the county to remain competitive and control and data. he went from social scientist, to computers to academics, to business and then to nonprofits. Ms. Atkins stated thanks to the Community Development staff and their initiative. Court Appointed Special Advocates (CASA) Sherri Gideon, Executive Director introduced herself. Ms. Gideon stated that she had been the director for twelve years. The application shows that the program served slightly less clients, but after a visit from Texas CASA, they were required to tighten up their percentage of volunteers serving children. This has increased and is being met. Ms. Gideon mentioned their strategic funding goals. The purchase of a building and they are working to build a maintenance fund. Why fund CASA? The agency is a good investment in the care of children. The agency has 20 years of service in Denton and is a well run organization. Sara Bagheri asked how the agency recruits. Ms. Gideon stated that they utilize state and national advertising. Free if possible. Word of mouth and presentations are also made in the communities. Dr. Phil has adopted CASA nationally and this has really helped the organization. Lara Fronczek mentioned that there had been good story on the news recently. Ms. Gideon stated that she did have a good story. She had a family who had two foster children. The family was able to adopt the older. The younger child had a young mother who worked hard to get her child back. The foster family was very supportive. The mother was provided with support and classes on what she needed to be a good mom. After a few months, the young mother made a decision to give up the child for adoption. She knew she was too young to be a good mom. She still has some contact with the child. Ms. McDuff mentioned that Ms. Gideon was an amazing speaker for groups. Ms. Gideon mentioned that next week CASA was having an event in Dallas to recruit African American volunteers. Texas CASA is working on recruiting Hispanics and African Americans. Mr. McDade asked what the qualifications were to become a volunteer, so that this information could be shared. Ms. Gideon stated that qualifications include being 21 years of age, heart for 52 Page kids, and ability to learn. No special skills required. The volunteer is trained and paired up with CASA staff. Adjourn The meeting was adjourned at 7:45 p.m. 53 Page Approved 2/23/2012 OFFICIAL MINUTES Human Service Advisory Committee Meeting - February 16, 2012 Civic Center Conference Room, 321 E. McKinney, Denton, TX Members Present: Mary Behrens, James McDade, Teddy Griffin, Sheryl English, Sara Bagheri, David Sanchez, Lara Fronczek, Maria Minerva Villanueva-Simental and Victoria Campbell Members Not Present: Mari Metzgar and Mary Anne McDuff Staff Present: Alma Espino Call to Order: Chair Sheryl English called the meeting to order at 12:01 p.m. Approval of Minutes from February 9, 2012 Ms. English asked if there were any changes on the minutes. Hearing none, James McDade made a motion to approve the minutes from February 9, 2012. Teddy Griffin seconded the motion. The minutes were approved as written. Discussion of Human Services Applications/Presentations & 2012-13 HSAC Application Evaluation Ms. English asked if there were any questions about the application process. 2012-2013 Human Services Applicant Presentations Denton City County Day School Eddie Garcia, Executive Director and Jana Marshall, Board Member introduced themselves. Mr. Garcia stated that Denton City County Day School has provided child care services to low to moderate income households for the last 58 years. The school currently has 93 children and 60 families on the waiting list. The waiting list is not due to the school offering child care on a sliding scale, but due to the fact that the school has a great history and does a great job in providing care and preparing children for kindergarten. This can be seen on the State website, with the Federal Food program and with CCCS they are a Four Star Vendor. Mr. Garcia added that the funds being r maintain good and consistent care and this means maintaining good teachers. Ms. Marshall added the need for the children to have the same teacher and see them every day. There is low turnover of teachers and staff. Ms. English asked if the school provided services year round. Mr. Garcia stated that it did, plus they had a summer program. Ms. English asked regarding the teacher ratios. Mr. Garcia stated that all classrooms had two teachers. The ratios were as follows: for 2-3 year olds the teacher ratio is 1 to 11, for 3-4 years old it is 1 to 15, 4 year old pre-K the ratio is 1 to 18 and for 5 year old pre-K the ratio is 1 to 22. Barbara Ross asked regarding the percentage of city of Denton student. Mr. Garcia stated that there were two children that were not from the city of Denton, but their parents work in Denton. Ms. English asked regarding the waiting list. Mr. Garcia stated that he had 60 families on the waiting list and that they try to refer to other sliding scale agencies. 54 Page Lara Fronczek asked how often families are qualified for assistance. Mr. Garcia stated that they are qualified at registration and then once a year. Ms. English asked a question regarding the weekly fee and if it is discounted if the household has more than one child in the school? Mr. Garcia stated that the weekly fee is based on a sliding scale, which is dependent on family size and total family income. The fee is between $67 to $95 and no, it is not reduced for more than one child. The rate is already very inexpensive. Ms. English asked if children were required to be potty trained. Mr. Garcia stated that this was a requirement. Sara Bagheri asked what the schools general fundraisers were. Mr. Garcia answered that they had various that included letter writing, bake sale, garage sale, word of mouth from board members, and cookies fundraiser. Ms. Ross asked about the possibility of them having infant care. Mr. Garcia stated that it had been previously considered, but there were too many rules and regulations and insurance requirements. Mr. Garcia added that he welcomed visits from the committee. People are always surprised by the quality of the facility. Barbara Ross mentioned that CDBG funds had funded various additions, repairs and other items. CDBG funds are very important to organizations like DCCDS in the community. Camp Summit Carla Weiland, Chief Operating Officer and Lisa Braziel, Camp Director introduced themselves. Ms. Weiland stated how the camp had expanded to the fall season for an additional 10 weeks of camp. This saw a big increase in city of Denton residents. Ms. Braziel shared a story of a 52 camper with cerebral palsy and their first experience with a horse. She also mentioned the weekend camps and the family camp. Ms. Fronczek asked regarding repeat campers. Ms. Braziel stated that 85% are return campers. James McDade asked regarding how many campers were from the city of Denton. Ms. Braziel stated that 15 were from the city of Denton, but that in the new fall (October-December) there had been 21 campers from the city of Denton. Mr. McDade asked why there were no board members from the city of Denton. Ms. Weiland answered that the agency would like someone from Denton and if we knew of anyone. She added that the funds provided by the City are spent on city of Denton residents. Ms. Bagheri asked regarding funding from other cities. Ms. Weiland stated that she receives funds from Lewisville. Ms. Campbell asked which funding source provided more funds, private or public. Ms. Weiland replied that the private. After partnering with United Way of Dallas for years, United Way has changed their priorities and are not funding Camp Summit. City of Denton PARD Kings Kids Day Kamp Kathy Schaeffer, Leisure Services Supt. introduced herself. Ms. Schaeffer stated that the camp is offered during the summer, Monday-Friday, from 9 a.m. to 5 p.m. The summer program provides fields trips, swimming, arts and crafts, team building, volunteer presentations, camps 55 Page and other. The summer camp serves the whole community for any household that meets the program qualifications. Ms. Bagheri asked if there was a waiting list. Ms. Schaeffer stated there were 38 kids on this eight children from the waiting list were able to join the summer program. Ms. Fronczek asked regarding the at-risk situations. Ms. Schaeffer stated that there are questions asked at application. The at-risk situations can include income; most families average poverty level, single family homes, and neighborhoods. If the camp was not available, kids would stay home and would probably get into trouble. Ms. Fronczek asked how often the program had return kids. Ms. Schaefer stated return kids was about 20-30% of the time. Ms. Ross added that single females have the highest poverty rate in the county. Denton County Friends of the Family Toni Johnson-Simpson, Executive Director introduced herself. Ms. Johnson-Simpson stated that DCFOF had been a recipient of City of Denton funds for 32 years. City of Denton funds was one of the first funders when the agency started, which had a whole budget of $10,000. Now the budget is over $2 million. Funds requested will be applied to staff costs within the shelter. DCFOF continues to serve core services for city of Denton residents. Mr. McDade asked is the restore was providing financial support. Ms. Johnson-Simpson stated it does provide about $150,000 to $170,000, less expenses. Ms. Ross asked regarding the possibility of expanding the shelter. Ms. Johnson-Simpson stated that it had been expanded a few years ago. There have been requests from Lewisville, but due to high costs, regulations, this has not happened. They are currently looking a house in Lewisville as possible transitional housing. Ms. Ross asked if there was space to expand at their current location. Ms. Johnson-Simpson elocate and rebuild the shelter. Day Stay for Adults, Inc. Erica Strain, Chief Operating Officer and Troy Greisen, Chief Executive Officer introduced themselves. Mr. Greisen stated the center is changing to provide services to adults with developmental disabilities. They are making changes that include changing name to Special Abilities of North Texas. Ms. Ross stated that Day Stay for Adults was original created to assist seniors and family with seniors. Mr. Greisen stated that it is still in their mission statement, but that the majority of clients (90%) have developmental disabilities. Ms. Bagheri asked how many clients did the agency serve. The agency in Corinth serves 25 and the agency in Lewisville serves 25, for a total of 50. Ms. Strain elaborated regarding the changes. Clients are over the age of 18 with developmental disability. Also, Medicare no longer covers day stay services. Ms. English asked where seniors 56 Page go. Mr. Strain stated that they still come to their agency, but are private pay. Ms. Greisen stated Ms. Fronczek asked what growth was expected. The Corinth facility allows for up to 45 clients. Ms. Bagheri asked if the agency received funding from other cities. Mr. Greisen stated that the agency does receive funding from the City of Lewisville. Ms. Ross asked if other cities like Corinth had been approached. Mr. Greisen stated that Corinth did not have funding for these types of services. Retired Senior Volunteer Program (RSVP) Diana Corona, Executive Director, and Lori Kloepper, Volunteer Services/Community Outreach introduced themselves. The request for $10,000 shows their federal sponsor, local support and can be used as match. Their level of service has not been affected by cuts, but there has been a greater need from the local nonprofit community. Ms. Kloepper stated that after the cuts from United Way, RSVP looked at capacity building and reached out to local agencies that had lost United Way funding. Ms. Fronczek asked if volunteer hours are tracked. Ms. Corona stated that they do track hours, but sometimes volunteers and staff forget to track some hours. Ms. Bagheri asked regarding matching funds. Ms. Corona stated that is for the federally sponsor and the match is 20 to 30% of funds. Mr. McDade asked if the federal sponsor pay for the volunteer hours. Ms. Corona stated that they are budgeted on actively serving volunteers. RSVP is shifting to meeting community needs or capacity building that will show impact within the community. Discussion of Human Services Applications/Presentations The committee discussed concerns regarding Denton County Friends of the Family and Day Stay for Adults. Adjourn The meeting was adjourned. 57 Page Approved 3/1/2012 OFFICIAL MINUTES Human Service Advisory Committee Meeting - February 23, 2012 Civic Center Conference Room, 321 E. McKinney, Denton, TX Members Present: James McDade, Teddy Griffin, Sheryl English, Sara Bagheri, David Sanchez, Lara Fronczek, Maria Minerva Villanueva-Simental and Victoria Campbell Members Not Present: Mari Metzgar, Mary Behrens, and Mary Anne McDuff Staff Present: Alma Espino Call to Order: Chair Sheryl English called the meeting to order at 12:01 p.m. Approval of Minutes from February 16, 2012 Ms. English asked if there were any changes on the minutes. Hearing none, James McDade made a motion to approve the minutes from February 16, 2012 as written. Maria Minerva Villanueva-Simental seconded the motion. The minutes were approved as written. Discussion of Human Services Applications/Presentations & 2012-13 HSAC Application Evaluation Ms. English asked if there were any questions about the application process. 2012-2013 Human Services Applicant Presentations Special Program for Aging Needs (SPAN) Deb Robertson, Executive Director, introduced herself. SPAN provides mobility solutions and Meals On Wheels for Denton County. Ms. Robertson stated that there was some client data that has been hard to obtain, but that they are reworking their self certification form to obtain the information. Clients that are referred by DADs and Medicaid do not supply all the data that the City of Denton requires to be reported. SPAN provides congregate meals and home delivered meals. Sometimes the on the rise and continues to increase. SPAN serves Denton County. Communities in Schools of North Texas Dana Smith, CEO and Wendy Johnson, Director of Finance introduced themselves. Ms. Smith stated that the Denton ISD has seen a 5% increase in at-risk students with 35.1% of the entire district being classified as at-risk of dropping out and 41.5% of the entire district is considered economically disadvantaged, a 3% increase from last year. Meanwhile, the school district has been forced to cut $8 million due to funding cuts from the state. This is a clear indicator if the current and quickly growing need for additional resources for thousands of children in Denton. DISD is looking toward CISNT to bridge the gap in services. There are also significant cuts that include the loss of funds from a Texas Criminal Justice Division grant. It was suppose to be a 3 year grant, but they have advised CISNT that nonprofits are no longer eligible to apply. Also, after CISNT experienced a 30% funding cut from the Texas Education Agency funding during the last legislative session, programs were cut to part time at all four campuses. However, due to United Way and foundation support CISNT has been able to reinstate these programs to full time for the remainder of this fiscal year. This was an important, but temporary boost to the Denton programs. CISNT is now seeking increased support from other sources, including the City of Denton. 58 Page Lara Fronczek asked if CISNT had the number of children that would not be served due to the funds being cut. Ms. Smith stated that they would probably cut programs back to part time to retain a presence in the schools and work back to full time again. The number of students would drop from 2000 to 500 students. Pedi Place Larry S. Robins, President and CEO introduced himself. Mr. Robins provided data about City of Denton clients that was not included in the application. Of the 250 children, from the city of Denton, 76% have Medicaid, 14 % have CHIP and 10% are uninsured. The Medicaid numbers tends to remain constant and the CHIP and uninsured percentages will fluctuate by as much as 5 percentage points throughout the year. to 19 years of age. Of the 250 children, 55% were six and under and most of the children were under the age of three. primarily transformation. Medical records are being converted to an electronic system, which is allowing for more space, since files are no longer required. Pedi Place is expanding hours and doubling capacity. Why fund Pedi Place? Pedi Place provides extraordinary, quality and cost effective care. Pedi Place measures their success by comparing vaccination rates, based on recent audit from the State; Pedi Place had scored 100%. The State average is 78%. Pedi Place consistently exceeds targets. The request for funds from the City of Denton of $10,000 will translate into $75,000 in services to clients and help to provide more services to kids. Ms. Campbell asked if they had received any cuts from organization, like United Way. Mr. Robins stated that they had received an increase of funds from United Way of Dallas due to their change in goals. City of Lewisville has remained stable and Denton County funds have been decreasing. Previously Pedi Place had not done well in fund development, but this has changed in the last four years. Ms. Campbell asked how long is Dr. William Smith had been with Pedi Place. Mr. Robins stated that he had been with Pedi Place for seven years as a doctor and five to six years as their medical director. Ms. Fronczek asked how many families are unable to pay. Mr. Robins stated that Pedi Place writes off about $30,000 to $50,000 due to uncompensated medical care. Ms. Campbell asked if there were currently any board members from the city of Denton. Mr. Robins stated that there were currently no members. Ms. Fronczek stated that Pedi Place was very well respected by Christian Community Action in Lewisville. Fred Moore Day Nursery School, Inc. Wendy McGee, Executive Director and Elizabeth Ferris, Board Member introduced themselves. Ms. McGee stated how Ms. Ferris had been so important to Fred Moore Day Nursery School. Ms. Ferris is a retired elementary school teacher, which has provided support in the curriculum, a fundraiser who raised $9,000 in the gospel lunch, and recruiter of other board members. Ms. McGee stated the importance of the City of Denton funds and of the school within the community. The school provides a quality education program that studies have shown beneficial results and allowed the students to help meet their full potential. Cost is based on a sliding scale. The need for outside funds is necessary, because tuition only covers a 1/3 of the expenses. 59 Page list till recently. The school is now full and is the only income based sliding scale school for children under the age of two in Denton county. Ms. McGee added that Fred Moore is currently utilizing City of Denton CDBG funds to improve the facility and add a classroom for children under the age of two. This will provide room for fifteen (15) extra kids. Sara Bagheri asked that due to the extra curriculum was the Denton I.S.D. providing funds. Ms. McGee stated that they had approached the foundation, but because they were not in the Denton I.S.D. they were not eligible for the funds. 2012-13 HSAC Application Evaluation Alma Espino asked that evaluations forms be turned in by noon, next Tuesday. Adjourn The meeting was adjourned at 7 p.m. 60 Page UNOFFICIAL MINUTES Human Service Advisory Committee Meeting - March 1, 2011 City Hall East, 2nd Floor Conference Room, 601 E. Hickory, Denton, TX Members Present: James McDade, Teddy Griffin, Sheryl English, Sara Bagheri, David Sanchez, Victoria Campbell, Mary Behrens, and Mary Anne McDuff Members Not Present: Mari Metzgar, Maria Minerva Villanueva-Simental and Lara Fronczek Staff Present: Alma Espino and Barbara Ross Call to Order: Chair Sheryl English called the meeting to order at 6 p.m. Approval of Minutes from February 23, 2012 Ms. English asked if there were any changes on the minutes. Hearing none, James McDade made a motion to approve the minutes from February 23, 2012 as written. Teddy Griffin seconded the motion. The minutes were approved as written. Results of Individual Recommendation Sheets included an average allocation amount. The average was determined by totaling the individual recommendations, per agency, and dividing by ten (10) members. The total amount equaled $257,220. Ms. Espino announced that extra funds might be available and asked Barbara Ross to explain. (social) service agencies that provide various forms of assistance to local residents. Due to funding reductions from various sources, local agencies are requesting increased funding from the City of Denton. An increase in the human services general fund budget cap would provide additional support to local agencies. Staff presented the potential increase to City Council through and informal staff report. This will increase the budget from $112,797 to approximately $170,000 in FY 2012-13. Both CDBG and general funds are subject to final approval by City Council. Mary Ann McDuff stated that she would have preferred to have this information, prior to making decisions. She added that due to the better economy, she would recommend that that level of funding provided by the City be increased to the level provided years ago. She added that support for federal CDBG was also needed to assist the community. Members agreed to review the list of requesting agencies, to discuss the amount of funding and make a final recommendation. Camp Summit C amount of $2,000. Court Appointed Special Advocates (CASA) CASA was discussed. Several members stated that they would like to see an increase. Members agreed to recommend funding the agency with $10,000. 61 Page City of Denton PARD Kings Kids Day Kamp Summer Playground Program Members discussed the Kings Kids Day Kamp summer playground program. Sara Bagheri stated that she loved this program and that it had a lot of bang for the buck. She added that these Ms. Ross stated that this program was started with CDBG and had continued to receive funding. Members agreed to fund the agency with $15,000. Communities In Schools Communities In Schools was discussed. Ms. McDuff stated that she had recommended an increase in 2011-12 due to cuts in funding they had received, but was recommending moving funding back to $5,000 to find fu Several members recommend leaving the amount at the average of $7,870. Information was clarified, about the number of schools they provide services at. They currently serve 11 schools, but only four are served full time. Members agreed to recommend to fund at $8,000. Day Stay for Adults Day Stay for Adults was discussed. Several members noted concerns over the change in their mission. Victoria Campbell stated that the agency was changing their mission due to funding constraints. She recommended increasing the average amount. Ms. Espino stated that Day Stay for Adults still had the mission to provide day care services. Ms. Campbell added that there have been financial issues due to a drop of cliental for various reasons that included Denton County Transportation Authority refusing to drop off at the Corinth facility. Several members stated that they did not believe that it was a priority. Members discussed the needs and services offered. Ms. Campbell stated that the organization does have a nurse on staff to handle medical needs. She added that this service was needed and could prolong life. Ms. McDuff stated that the change in mission to attract alternative clientele reminds her of AIDS Services of North Texas and their move to Health Services of North Texas to expand their clientele. Members agreed to recommend funding at $5,100. Denton Christian Preschool Denton Christian Preschool was discussed. Ms. McDuff stated that Denton Christian Preschool had the best presentation of all the agencies. Members discussed and agreed to recommend to fund at $22,500. Denton City County Day School Members discussed Denton City County Day School. Members agreed to recommend funding at $30,000. Denton County Friends of Family (DCFOF) DCFOF was discussed. Several members expressed concern regarding possible expansion affecting location of the shelter. Ms. McDuff stated that there is a need for this shelter for women and children. Mr. McDade stated that he had spoken with the executive director; Toni Johnson and she had stated that the possible expansion plan was two to three years in the future. Members agreed to recommend to fund at $25,000. Family Health Care Family Health Care was discussed. Members agreed to recommend to fund at $19,000. 62 Page Fred Moore Nursery School Members discussed Fred Moore Nursery School. The daycare is the only daycare providing infant care on a sliding scale. Members agreed, due to the need, to recommend funding of $30,000. Health Services of North Texas Health Services of North Texas was discussed. Members agreed to recommend funding at $26,519. HOPE, Inc. - Transitional Housing Members discussed HOPE, Inc. Members agreed to recommend funding at $24,000. HOPE, Inc. - Homeless Management information System HOPE, Inc. - HMIS was discussed. Members agreed to recommend funding the agency at $18,000. PediPlace confusing and the presenter kept changing the subject he was presenting on. Ms. Campbell clarified some the items mentioned by PediPlace. Ms. Ross asked if anyone knew if the new clinic in Denton would be offering care for children. It was noted, that the clinic had not yet opened. Members agreed to fund at $4,480. Retired Senior Volunteer Program (RSVP) Members discussed RSVP. Members agreed to recommend to fund at $10,000. Special Programs for Aging Needs (SPAN) SPAN was discussed. Members agreed to recommend to fund at $21,000. Salvation Army of Denton Salvation Army of Denton request was discussed by members. Mr. McDade stated that this was a needed service and wanted to provide them extra funds. Members agreed to recommend to fund at $20,000. Approval: Funding Recommendations of $297,119. Alma Espino stated that amounts for CDBG and General Funds are subject to approval by City Council. Presentation of 2012-2013 Human Services funding recommendations at Council work session should be in early April. Committee will be informed of the time and place. Ms. Espino would be recommended to be funded through CDBG. A decision was made to approve the funding and meet again if changes were requested. James McDade made a motion to approve the funding recommendations and Sara Bagheri seconded the motion. The members approved the funding recommendations. The meeting was adjourned. 63 Page APPENDIX #1 - #3 SF424 Applications 64 Page SF 424 SF 424 Complete the fillable fields (blue cells) in the table below. The other items are pre-filled with values from the Grantee Information Worksheet. Date Submitted Applicant Identifier Type of Submission 756000514 Date Received by state State Identifier Application Pre-application Date Received by HUD Federal Identifier Construction Construction Non Construction Non Construction Applicant Information JurisdictionCITY OF DENTONUOG Code Street Address Line 1 601 E. HICKORY, SUITE B Organizational DUNS 07-138-0190 Street Address Line 2 Organizational Unit City DENTON State TEXAS Department PLANNING & DEVELOPMENT ZIP 76201 Country U.S.A. Division COMMUNITY DEVELOPMENT Employer Identification Number (EIN): County DENTON 75-6000514 Program Year Start Date (MM/DD) 08/01/11 Applicant Type: Specify Other Type if necessary: Local Government: Township Specify Other Type U.S. Department of Housing and Urban Development Program Funding Catalogue of Federal Domestic Assistance Numbers; Descriptive Title of Applicant Project(s); Areas Affected by Project(s) (cities, Counties, localities etc.); Estimated Funding Community Development Block Grant 14.218 Entitlement Grant CDBG Project Titles: Description of Areas Affected by CDBG Project(s) Housing rehabilitation, minor repair, public facility Denton, Texas improvements, provision of public services, homeownership assistance, and program administration. CDBG Grant Amount Additional HUD Grant(s) Leveraged Describe $847,464 $Additional Federal Funds Leveraged $Additional State Funds Leveraged $Locally Leveraged Funds $Grantee Funds Leveraged $Anticipated Program Income Other (Describe) $10,000 Total Funds Leveraged for CDBG-based Project(s) 65 Page Home Investment Partnerships Program 14.239 HOME HOME Project Titles: housing rehabilitation, assistance to Description of Areas Affected by HOME Project(s) CHDO for acquisition, rehab and homeownership Denton, Texas assistance, tenant based rental assistance and program administration $HOME Grant Amount $Additional HUD Grant(s) Leveraged Describe $327,218 $Additional Federal Funds Leveraged $Additional State Funds Leveraged $Locally Leveraged Funds $Grantee Funds Leveraged $Anticipated Program Income Other (Describe) $60,000 Total Funds Leveraged for HOME-based Project(s) Housing Opportunities for People with AIDS 14.241 HOPWA HOPWA Project Titles Description of Areas Affected by HOPWA Project(s) $HOPWA Grant Amount $Additional HUD Grant(s) Leveraged Describe $Additional Federal Funds Leveraged $Additional State Funds Leveraged $Locally Leveraged Funds $Grantee Funds Leveraged $Anticipated Program Income Other (Describe) Total Funds Leveraged for HOPWA-based Project(s) Emergency Shelter Grants Program 14.231 ESG ESG Project Titles Description of Areas Affected by ESG Project(s) $ESG Grant Amount $Additional HUD Grant(s) Leveraged Describe $Additional Federal Funds Leveraged $Additional State Funds Leveraged $Locally Leveraged Funds $Grantee Funds Leveraged $Anticipated Program Income Other (Describe) Total Funds Leveraged for ESG-based Project(s) Congressional Districts of: Is application subject to review by state Executive Order 12372 Process? Applicant Districts 26 Project Districts 26 Is the applicant delinquent on any federal debt? If Yes This application was made available to the state EO 12372 process for review on DATE explaining the situation. No Program is not covered by EO 12372 Yes No N/A Program has not been selected by the state for review Person to be contacted regarding this application First Name Barbara Middle Initial L. Last Name Ross Title CD Administrator Phone (940) 349-7235 Fax (940) 349-7753 eMail bross@cityofdenton.com Grantee Website www.cityofdenton.com Other Contact Signature of Authorized Representative George C. Campbell, City Manager Date Signed 66 Page APPENDIX #4 Certifications 67 Page LOCAL GOVERNMENT CERTIFICATIONS FOR CDBG AND HOME PROGRAMS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about a. The dangers of drug abuse in the workplace; b. The grantee's policy of maintaining a drug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will a. Abide by the terms of the statement; and b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. 68 Page Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief: No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date George C. Campbell Name City Manager Title 215 E. McKinney Street Address Denton Texas 76201 City/State/Zip (940) 349-8307 Telephone Number 69 Page Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: Maximum Feasible Priority - With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2012 , (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; Special Assessments - It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. 70 Page Excessive Force -- It has adopted and is enforcing: A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint -- Its activities concerning lead-based paint will comply with the requirements of part 35, subparts A, B, J, K and R, of title 24; Compliance with Laws -- It will comply with applicable laws. Signature/Authorized Official Date George C. Campbell Name City Manager Title 215 E. McKinney Street Address Denton Texas 76201 City/State/Zip (940) 349-8307 Telephone Number 71 Page Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant-based rental assistance: The use of HOME funds for tenant-based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Signature/Authorized Official Date George C. Campbell Name City Manager Title 215 E. McKinney Street Address Denton Texas 76201 City/State/Zip (940) 349-8307 Telephone Number 72 Page APPENDIX TO CERTIFICATIONS Instructions Concerning Lobbying and Drug-Free Workplace Requirements Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Drug-Free Workplace Certification By signing and/or submitting this application or grant agreement, the grantee is providing the certification. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 8. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR part 21. Place Name Street City County State Zip Community Development 601 E. Hickory, Denton Denton TX 76205 Department Suite B 73 Page Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: a. All "direct charge" employees; b. all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and c. temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Note that by signing these certifications, certain documents must be completed, in use, and on file for verification. These documents include: 1. Analysis of Impediments to Fair Housing 2. Citizen Participation Plan 3. Anti-displacement and Relocation Plan Signature/Authorized Official Date George C. Campbell Name City Manager Title 215 E. McKinney Street Address Denton, Texas 76201 City/State/Zip (349) 349-8307 Telephone Number 74 Page APPENDIX #5 Annual Housing Goals 75 Page Annual Housing Completion Goals (Table 3B) Grantee Name: Expected Annual Actual Annual Resources used during the period Number of Units Number of Units Program Year: To Be Completed Completed CDBG HOME ESG HOPWA BENEFICIARY GOALS (Sec. 215 Only) Homeless households Non-homeless households 71 Special needs households 11 Total Sec. 215 Beneficiaries* 82 RENTAL GOALS (Sec. 215 Only) Acquisition of existing units Production of new units Rehabilitation of existing units 11 Rental Assistance Total Sec. 215 Affordable Rental 11 HOME OWNER GOALS (Sec. 215 Only) Acquisition of existing units Production of new units Rehabilitation of existing units 46 Homebuyer Assistance 25 Total Sec. 215 Affordable Owner 71 COMBINED RENTAL AND OWNER GOALS (Sec. 215 Only) Acquisition of existing units Production of new units Rehabilitation of existing units 57 Rental Assistance Homebuyer Assistance 25 Combined Total Sec. 215 Goals* 82 OVERALL HOUSING GOALS (Sec. 215 + Other Affordable Housing) Annual Rental Housing Goal 11 Annual Owner Housing Goal 71 Total Overall Housing Goal 82 76 Page AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Utilities ACM: Howard Martin, 349-8232 ________________________________________________________________ SUBJECT Receive a report, hold a discussion and give staff direction regarding the establishment of a program to provide relocation advisory services and relocation financial assistance to eligible persons or parties affected by City of Denton, Texas, real property interest acquisitions related to street, roadway, utility and/or other public works construction, improvement or expansion projects, as required by Senate Bill 18 entitled an Act Relating to the Use of Eminent Domain Authority. BACKGROUND As of September 1, 2011, in accordance with state law (Senate Bill 18), the City is required to provide relocation assistance in accordance with the Federal Uniform Relocation Assistance and Real Property Acquisitions Policy Act (commonly known as the Uniform Act). These services are provided to qualifying individuals and business owners who are displaced by public projects from their homes or business locations. An element of the law r adopt rules relating to the administration of its relocation assistance program. Concurrently, an ordinance to satisfy that requirement is slated for City Council consideration under Consent Agenda Item D. FISCAL INFORMATION The cost to administer the City of Dentons Relocation Assistance Program will be funded, on a project by project basis, directly out of project account(s) established for the Project precipitating each relocation event. EXHIBITS 1.Federal Relocation Assistance Brochure Respectfully submitted, Frank G. Payne, P.E. Prepared by, City Engineer Paul Williamson, Real Estate Manager EXHIBIT1 Any business operation that is engaged solely in the rental of space to others is not eligible for a fixed payment. This inclu the rental of space for residential or business purposes. farms and AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Parks and Recreation ACM: Fred Greene SUBJECT Consider a request for an exception to the Noise Ordinance for the purpose of the fifth Annual Beanstock Music Festival, sponsored by Cool The event will be held at Cool Beans Bar and Grill located at 1210 W. Hickory Street on Saturday, April 21, 2012, beginning at noon and concluding at 1:00 a.m. The exception is requested for extension of the hours of operation for amplified sound. Staff recommends approving the requested exception to the noise ordinance. BACKGROUND Cool Beans Restaurant has submitted a request for this annual event featuring live music provided by several (8-10) local musicians. The event will be held on outside deck and parking lot. An extension on the decibels was not requested and will remain the allowable 70 decibels. PRIOR ACTION/REVIEW (Council, Boards or Commissions) City Council has approved previous requests for an exception to the noise ordinance requests for extended hours to midnight. RECOMMENDATION Staff recommends approving the request for the extension of the hours of operation. EXHIBITS 1.Letter of Request Respectfully submitted by: Emerson Vorel, Director Parks and Recreation Prepared By: Janie McLeod Community Events Coordinator AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Economic Development ACM: Jon Fortune SUBJECT Consider approval of a resolution of the City Council of the City of Denton, Texas, replacing a Policy for Tax Abatement for the City of Denton to establish guidelines and criteria governing tax abatement agreements; and declaring an effective date. (Economic Development Partnership Board recommends approval 5-0) BACKGROUND The City of Denton first adopted a Tax Abatement Policy in 1989. In accordance with Chapter 312 of the Texas Tax Code, we are required to have a policy in place when tax abatements are awarded. Tax abatement policies are valid for two years and must be readopted or replaced at the end of the term. The last Tax Abatement Policy was adopted on April 20, 2010. The 2012 Tax Abatement Policy was modified to include the addition of the following considerations for granting tax incentives: local contractor preference and community support. In addition, the environmentally sustainable practices category has been expanded, from the 2010 policy revisions, to include the manufacture of green materials or products. Additional changes designed to streamline and tailor the policy to fit the current structure of the Economic Development Partnership (EDP) board are also included. City Council reviewed the proposed policy at the April 3, 2012 meeting and provided staff with direction to accept the recommendations of the EDP board and to include the following additional changes: 1.Page 1 - Under General Purpose and Obligations, only as inducements to generate development that otherwise would not occur has been removed. 2.Page 4 - The following paragraph defining high-skilled and high-paying positions has been added: High-skilled and high-paying jobs are defined as positions with compensation at least two and a half times the minimum wage. The State of Texas has adopted the federal minimum wage rate of $7.25 per hour (which would equate to an hourly wage of $18.13 and an annual salary of 37,855). This section will apply to the average wage of all positions at the Denton location that would receive the incentive. Agenda Information Sheet April 17, 2012 Page 2 City Council requested that staff provide a list of additional factors identified in the policy, and now shown as question 21 of the revised application, when presenting tax abatement requests to City Council. Council will have the opportunity to select the measurable factors to be included in the incentive agreement as threshold requirements for receiving an incentive. Annual reporting will include if and how these required thresholds have been met on future agreements. PRIOR ACTION/REVIEW (Council, Boards, Commissions) The EDP board reviewed the policy at their March 9, 2012 meeting and recommends approval (5-0). Denton City Council reviewed the document at the April 3, 2012 work session. EXHIBITS Redlined Denton Tax Abatement Policy Resolution 2012 Denton Tax Abatement Policy and Application Respectfully submitted: _______________________________ Erica Sullivan, Economic Development Analyst Economic Development Department 2012 Tax Abatement Policy DRAFT DENTON POLICY FOR TAX ABATEMENT I. GENERAL PURPOSE AND OBJECTIVES The City of Denton (City) is committed to the promotion of high quality development in all parts of the city and to an ongoing improvement in the quality of life for its citizens. Insofar as these objectives are generally served by the enhancement and expansion of the local economy, the City will, on a case-by-case basis, give consideration to providing tax abatement as a stimulus for economic development in Denton. It is the policy of the City that said consideration will be provided in accordance with the procedures and criteria outlined in this document. Nothing herein shall imply or suggest that the City is under any obligation to provide tax abatement to any applicant. All applicants shall be considered on a case-by-case basis. Abatements will be considered only as inducements to generate development that otherwise would not occur. Abatements will not be considered if construction of a project already has begun. Tax abatements, as described in this Policy, will be available for businesses wanting to locate, expand or modernize, existing or new facilities and structures, including, without limitation, basic industries, corporate office headquarters or distribution centers, except as this Policy may be limited for property described in Section 312.211(a) of the Texas Property Tax Code (Vernons Texas Civil Statutes II. ECONOMIC DEVELOPMENT PARTNERSHIP BOARD Requests for tax abatement shall be reviewed by the Economic Development Partnership (EDP) Bboard , on a case-by-case basis unless otherwise directed by City Council, the EDP Bboard being comprised of two City Council members, two Chamber of Commerce Bboard members, two representatives from the top twenty taxpayers, one representative from the University of North Texas, one member with aviation experience, and one member at-large. The EDP bBoard serves as a recommending body to the City Council regarding whether economic development incentives should be offered in each individual case. Its recommendation shall be based upon an evaluation of information submitted in the tax abatement application and any additional information requested by the EDP Bboard or presented to the EDP Bboard. The Tax Abatement Application shall be substantially in the form of Exhibit A of this Policy. All meetings of the EDP Bboard shall be held in compliance with the Texas Open Meetings Act, Chapter 551 of the Texas Government Code. III. VALUE OF INCENTIVES The criteria outlined in the Application will be used by the EDP Bboard in determining whether or not it is in the best interests of the City to recommend that tax abatement be offered to a particular project. Specific considerations will include the degree to which the individual project furthers the goals and objectives of the community as described in the Denton Comprehensive Plan, as well as the relative 2012 Tax Abatement Policy impact on growth, employment, expansion of the tax base, economic development and human health and the environment. New, expanding and modernizing businesses may be considered for abatement if the minimum threshold, as described in Table 1 below, is met. Once a determination has been made that a project is eligible for a tax abatement, the value and term of the abatement may be determined by referencing the following table: TABLE 1: Establishes a framework for considering the length and percentage of abatement according to assessed property value of improvements and of tangible personal property located on the real property. VALUE OF STRUCTURE AND PERSONAL PROPERTY YEARS OF PERCENTAGE OF IN MILLION DOLLARS ABATEMENT ABATEMENT 100 10 25% 80 9 25% 65 8 25% 50 7 25% 35 6 25% 20 5 25% 15 4 25% 10 3 25% 5 25% 2 To qualify, companies must meet the minimum threshold of the Policy in the first 24 months from the execution of the agreement or as specified in the tax abatement agreement. If upon initial application a project qualifies for tax abatement under the guidelines set forth in this Policy, the City may consider granting an additional 5% abatement for each one of the following factors provided, however, that the total tax abatement does not exceed 50% annually or continue for a period of more than ten years. No applicant may receive credit for more than five of the following factors: The project will occupy a building that has been vacant for at least two years; The project will create high-skilled, high-paying jobs as documented by the applicant; (A breakdown of number of jobs per job classification and entry level wage per classification will be used to determine eligibility); The project will involve a significant relationship with one of the two universities in Denton; At least 25% of the new jobs created by the project will be filled by Denton residents; A minimum of 25% of local contractors and local subcontractors will be utilized during construction of the project; The project will provide knowledge-based jobs (at least 25 percent of jobs require college bachelors degree at entry level); The project will donate significant public art to the community. (To qualify, donation must be Page 2 of 17 2012 Tax Abatement Policy approved by Greater Denton Arts Council and City Council); The project will donate significant materials/equipment to the public schools (to qualify, donation must be approved by DISD and City Council); The project will create improvements to the Denton Downtown Implementation Plan area; The project will result in the formation of a business park; The project is an international or national headquarters facility. The project is a medical manufacturing or research facility. The project incorporates significant environmentally sustainable practices that includes: Leadership in Energy and Environmental Design (LEED) certification, recycling initiatives, the manufacture of sustainable materials or products that support sustainable industries, or the incorporation of clean technology. Renewable Energy will be generated, stored or utilized for the project on an ongoing basis; The applicant is committed to actively supporting the Denton Community. The total tax abatement may not exceed 50% annually for ten years. All abatements are subject to final . Even though a project may meet the criteria as set forth in this approval of the City Council Policy, an application may be denied at the discretion of the City. Tax abatement shall not apply to any portion of the land value of the project. The thresholds as described in Table 1 are considered guidelines for establishing the Tax Abatement Agreement terms. However, the City may determine that a lower or higher percentage and/or a shorter or longer term of abatement may be more appropriate for an individual project. If the abatement is approved, the City may consider applying all or a portion of the abatement in the first year or during any shorter period within the term of the tax abatement agreement. For example, an approved abatement of 25 percent for four years may be applied as 100 percent abatement for one year. When the City of Denton determines that incentives are required to retain existing businesses, which propose to improve or redevelop property within the City limits, the Denton City Council may consider -by-case basis and reserve the right to waive the minimum threshold and/or exceed fifty percent (50%) in tax abatement. The City of Denton may also take into or additional professional jobs. New or existing businesses that incorporate environmentally sustainable Abatement hereunder will only apply to the increased valuation of the improvements over the appraised value of the property prior to such improvements as same is established by the Denton Central Appraisal District the year in which the tax abatement agreement is executed. The City may also consider other tax incentives authorized by law. Definitions: Local contractors and local sub-contractors refers to vendors that have their principal office or place of business, as reported to the Texas Secretary of State Office, located within Denton City Limits or Extraterritorial Jurisdiction (ETJ). The minimum requirement of 25%, to be eligible under this consideration, will be based on the estimated construction valuation of the project. Knowledge-based jobs are defined as occupations which: Require specialized and theoretical knowledge, usually acquired through a college education or through work experience or other training which provides comparable knowledge; Require some research, analysis, report writing and presentations; Page 3 of 17 2012 Tax Abatement Policy Require special licensing, certification, or registration to perform the job task; High-skilled and high-paying jobs are defined as positions with compensation two and a half times Formatted: Font: Bold the minimum wage. The State of Texas has adopted the federal minimum wage rate of $7.25 per hour. This section will apply to the average wage of all positions at the Denton location that would receive the incentive. Business Park A is defined as a multi-building, multi-tenant, master planned complex of approximately one million square feet or more of under roof, constructed to house manufacturing, distribution, assembly, and office facilities. Leadership in Energy and Environmental Design (LEED) certificationis a voluntary internationally recognized green building certification system, with verification by a third-party that a building or community was designed and built using strategies aimed at improving performance across the following metrics: energy savings water efficiency CO emissions reduction 2 improved indoor environmental quality stewardship of resources. The certification levels consist of the following: Basic, Silver, Gold and Platinum and are weighted on a 100 point system. The LEED system measures: innovation in design; sustainable sites; water efficiency; energy and atmosphere; materials and resources; indoor environmental quality; and locations and linkages. The manufacture of sustainable materials or products may include but is not limited to: biobased, recyclable and reclaimed goods. Denton is located in an air quality nonattainment region designated by the Environmental Protection Agency for air pollution levels that continually exceed national standards. Products and equipment that support sustainable industries or clean technologies that reduce environmental pollution are encouraged and may qualify for consideration under this section. Community support and involvement may include but is not limited to monetary or active investment in local non profits, public institutions or community organizations. Membership and participation in a Denton chamber of commerce is an example that may qualify under this consideration. The EDP board will consider criteria proposed by the applicant, will review and make a recommendation on the recommend whether an additional five percent willshould be added to the overall incentive percentage. When the City determines that abandoned property may require additional incentives to promote economic development that generally satisfies the requirements of this Policy, the City may waive the minimum threshold and/or exceed fifty percent (50%) in tax abatement, or consider other tax incentives for special projects to redevelop abandoned buildings consistent with existing law. For the purpose of this Policy, an abandoned building is defined as a building that has been identified as being suitable for commercial or industrial development, has been vacant for a minimum of five years or has substantially declined in appraised value. Abatement would only be considered on the increased valuation of the improvements in each year covered by the tax abatement agreement over the value of the property for the year in which the tax abatement agreement is executed. The City may also consider other tax Page 4 of 17 2012 Tax Abatement Policy incentives authorized by law. Preliminary Application IV. PROCEDURAL GUIDELINES Any person, organization or corporation desiring that the City consider providing tax abatement to encourage location or expansion of facilities within the limits of the jurisdictions shall be required to Nothing within these guidelines shall imply or comply with the following procedural guidelines. suggest that the City is under any obligation to provide tax abatement to any applicant. A.Applicant shall complete the attached "Application for Tax Abatement." B.A separate application is required for projects seeking LEED Certification. C.B.Applicant shall prepare a map or other documents providing the following: precise location of the property and all roadways within 500 feet of the site existing uses and conditions of real property proposed improvements and uses any proposed changes in zoning compatibility with the Denton Comprehensive Plan and applicable building codes and City ordinances. A complete legal description shall be provided. D.C.Applicant shall complete all forms and information detailed in the Application and submit all information to the City Manager (or his/her designee), City of Denton, 215 E. McKinney, Denton, TX 76201. E.D.All information in the application package detailed above will be reviewed for completeness and accuracy. Additional information may be requested as needed. F.E.The application will be distributed to the appropriate City departments for internal review and comments. Additional information may be requested as needed. G.F.Copies of the complete application package and staff comments will be provided to the EDP bBoard. H.G.Fiscal agents of the City will review the application for comments and recommendation. Additional information may be requested as needed. Consideration of the Application I.H.The EDP bBoard will consider the application at a regular or called meeting(s). Additional information may be requested as needed. J.I.The recommendation of theEDP Bboard will be forwarded, with all relevant materials, to the Page 5 of 17 2012 Tax Abatement Policy City Council. K.J.If the City Council decides to grant a tax abatement, it shall call a public hearing to consider establishment of a tax reinvestment zone in accordance with Section 312.201 of the Tax Code. The reinvestment zone must meet one or more of the criteria of Section312.202 of the Tax Code. L.K.The City Council may consider adoption of an ordinance designating the area described in the legal description of the proposed project as a commercial/industrial tax abatement zone. M.L.The City Council may consider adoption of an ordinance or resolution approving the terms and conditions of a contract between the City and the applicant governing the provision of the tax abatement and the commitments of the applicant, including all the terms required by Section 312.205 of the Tax Code and such other terms and conditions as the City Council may require. Should the commitments subsequently not be satisfied, the tax abatement shall be null and void (unless the tax abatement agreement provides for a recapture of the property tax revenue lost proportionate to a partial failure to meet the minimum thresholds set forth in the agreement) and all abated taxes shall be paid immediately to the City of Denton. Provisions to this effect shall be incorporated into the agreement. N. The City reserves the authority to enter into tax abatement agreements at differing percentages and/or terms as set forth in the guidelines of this Policy, consistent with the requirements of the Tax Code. Any tax abatement agreement will address various issues, including but not limited to, the following: 1. General description of the project 2. Amount of the tax abatement and percent of value to be abated each year 3. Method of calculating the value of the abatement 4. Duration of the abatement, including commencement date and termination date 5. Legal description of the property 6. Kind, number, location and timetable of planned improvements 7. Specific terms and conditions to be met by applicant 8. The proposed use of the facility and nature of construction 9. Contractual obligations in the event of default, violation of terms or conditions, delinquent taxes, recapture, any decrease in valuation, administration and assignment Annual Evaluation Upon completion of construction, the City Council shall receive from the City Manager (or his/her designee) an annual evaluation of each abatement to insure compliance with the agreement and to report possible violations of the agreement to the appropriate taxing entities. After new tax base numbers are received in July of each year, the City Manager and his staff will have ninety (90) days to review and prepare a breakdown of those figures. Local Businesses and Historically Underutilized Businesses Page 6 of 17 2012 Tax Abatement Policy Businesses receiving a tax abatement are asked to use diligent efforts to purchase all goods and services from Denton businesses whenever such goods and services are comparable in availability, quality and price. The City of Denton also encourages the use, if applicable, of qualified contractors, subcontractors and suppliers who are historically underutilized businesses based on information provided by the General Services Commission pursuant to Chapter 2161 of the Government Code. In the selection of subcontractors, suppliers or other persons or organizations proposed for work on this Agreement, the OWNERS agree to consider this Policy and to use their reasonable and best efforts to select and employ such companies and persons for work on this Agreement. Job Recruiting from Low-Moderate Income Census Tracts Businesses receiving tax abatements are asked to endeavor to make available, or endeavor to cause lessees or assignees to make available, full-time or part-time employment with on-the-job training for Denton citizens. In this effort, the business, lessee or assignee is encouraged to recruit from the low- moderate income Census tracts as further defined by the U.S. Department of Housing and Urban Census Tracts (QCT) map shown in Figure 1. HUD defines QCTs as census tracts in which one-half or more of the households have incomes below 60 percent of the area median income or the poverty rate is 25 percent of [or] higher. Page 7 of 17 2012 Tax Abatement Policy FIGURE 1: DENTON, TEXAS 2010-2011 Qualified Census Tracts Page 8 of 17 2012 Tax Abatement Policy EXHIBIT A The City of Denton Tax Abatement Application About the Application... The Tax Abatement Application provides the City with specific information on the project. The information requested in the Application is designed to address the criteria developed within the City of Denton's Tax Abatement Policy. The information serves as the basis for fiscal analysis and overall project evaluation. This evaluation is provided to the Economic Development Partnership (EDP) Bboard and Council Members and serves as a source document during EDP Bboard and City Council deliberations. The Application and the Agreement... Specific information from the Application (such as value of new investment and employment commitments) is incorporated into the Abatement Agreement. In fact, the Application is an attachment to the Agreement. Since the Agreement is a binding contract, it is important that each question on the application be answered in full and as realistically as possible. Simply put, the application is part of the process from start to finish so you'll want to make sure you're comfortable with the contents. When Is The Application Final? The answer to this question is very simple: When you tell us, "It's final." It is not uncommon for a property owner(s) to submit numerous Applications as drafts for informational and evaluative purposes only. As conversations continue, the property owner will submit a finalized version of the Application that includes all of the commitments agreed to during the discussions. What about Confidentiality? Section 312.003 of the Texas Tax Code makes confidential information provided to the City as a part of this application that describes the specific processes or business activities to be conducted or the equipment or other property to be located on the property. This information is not subject to public disclosure until the tax abatement agreement is executed. Section 522.131 of the Texas Government Code (Texas Public Information Act) makes confidential information which relates to economic development negotiations between the City and a business prospect that the City seeks to have locate, stay or expand in or near the territory of the City. The information must relate to a trade secret of the business prospect, commercial or financial information which the business prospect can demonstrate based on specific factual evidence that disclosure would cause substantial competitive harm to the person from whom the information was obtained or information about a financial or other incentive being offered to the business prospect by the City or by another person. Information about a financial or other incentive being offered to the business prospect is required to be disclosed when an agreement is made with a business prospect. The City is subject to disclosing most records and documents upon request under the Public Information Act. Accordingly, please clearly indicate and mark any information you consider proprietary. This would include anything in your application which you consider a trade secret, commercial or financial information which you can demonstrate by specific factual evidence that would cause substantial competitive harm if disclosed, information which describes the specific processes or business activities to be conducted or the equipment or other property for which the tax abatement is sought, any financial or other incentive you may be seeking from the City or any other information you deem to be confidential under the law. Who is Authorized To Sign the Application? Because the Application itself is non-binding, the person signing need not be the property owner or even an individual duly authorized to sign on behalf of the property owner. However, if an Agreement is reached, the Application will be an attachment to the Agreement and its contents will be binding through the authorized signature required on the Agreement. Page 9 of 17 2012 Tax Abatement Policy EXHIBIT A City of Denton Tax Abatement Application City of Denton Department of Economic Development Denton, Texas 76201 (940) 349-7776 (940) 349-8596 FAX www.cityofdenton.com Linda.Ratliff@cityofdenton.com Page 10 of 17 2012 Tax Abatement Policy APPLICATION FOR TAX ABATEMENT CITY OF DENTON, TEXAS 1. Property Owner Company or Project Name Mailing Address Telephone Fax No. Website Contact Name Title Mailing Address Telephone Fax No. Email Address 2. Provide a chronology of plant openings, closing and relocations over the past 15 years. 3. Provide a record of mergers and financial restructuring during the past 15 years. 4. Will the occupants of the project be owner or lessee? If lessee, are occupancy commitments already existing? 5. Is the project a relocation of existing facility or a new facility to expand operations? If relocation, give current location. 6. If an existing Denton business, will project result in abandonment of existing facility? If so, the value of the existing facility will be subtracted from the value of the new facility to arrive at total project value. Page 11 of 17 2012 Tax Abatement Policy 7. Property Description. - - Attach map of project including all roadways, land use and zoning within 500 feet of site. 8. Current Value. Attach copy of latest property tax statement from the Denton County Central Appraisal DistrictInclude both real (land and improvements) and personal property). 9. Increased Value/Estimated Total Cost of Project. Structures $ Site Development $ Personal Property $ Other Improvements $ 10. Indicate percent of tax abatement and number of years requested. Percent Requested Years Requested List any other financial incentives this project will request/receive Estimated Freeport Exemption $ Estimated Electric Utility Industrial Development Rider $ Estimated Water/Wastewater Infrastructure Assistance $ 11. Give a brief description of the activities to be performed at this location, including a description of products to be produced and/or services to be provided. 12. Describe any off-site infrastructure requirements: Water Wastewater Page 12 of 17 2012 Tax Abatement Policy Streets Drainage Other 13. Project Operation Phase. Provide employment information for the number of years tax abatement is requested. At Project Existing Start Date At Term of Employment Information Operation (mo/yr) Abatement (if applicable) _____/_____ A. Total number of permanent, full-time jobs B. Employees transferred from outside Denton C. Net permanent full-time jobs (A. minus B.) E. Total annual payroll for all permanent, full-time jobs (A.) F. Types of jobs created. List the job titles and number of positions in each category that will be employed at the facility. Provide average wage for each category. G. Indicate the number of shifts the project will operate Page 13 of 17 2012 Tax Abatement Policy H.Estimate annual utility usage for project: Electric kWh Water gpd Wastewater gpd Gas mcf 14. Describe any other direct benefits to the City of Denton as a result of this project (e.g., sales tax revenue or project elements identified in Tax Abatement Policy, Section III). 15. Is property zoned appropriately? Yes No Current zoning. Zoning required for proposed project. Anticipated variances. 16. Is property platted? Yes No Will replatting be necessary Yes No 17. Discuss any environmental impacts created by the project. A. List any permits for which applicant must apply. Applicant will be required to provide City with copies of all applications for environmental permits upon completion of application(s). B. Provide record of compliance to all environmental regulations for the past five years. 18. Provide specific detail of any businesses/residents that will be displaced and assistance that will be available from the requesting company. 19. d by the Historic preservation Officer. If any, give detail of how the historically significant area will be preserved. Page 14 of 17 2012 Tax Abatement Policy 20. Justification for Tax Abatement Request: Substantiate and more fully describe the justification for this request. Include the amount of the abatement requested and show how it will contribute to the financial viability of the project. Submit attachments if necessary. 21. List additional abatement factors to be considered for this project as outlined on pages 3 and 4 of the Tax Abatement Policy. Occupies building vacant for at least 2 years Donation of materials to public schools Project creates high-skilled, high-paying jobs Improvements to Downtown Significant relationship with universities Project forms business park 25% of new jobs filled by Denton residents International or national headquarters 25% local contractors to be utilized Medical manufacturing or research facility 25% of jobs are knowledge-based Environmentally sustainable practices used Donation of significant public art Renewable Energy generated/stored/utilized Community support and involvement: Attach description of community involvement 22. Financial Information: Attach a copy of the latest audited financial statement or, in the case of a new project, a business plan. 23. Does the project have an eligible environmentally sustainable or renewable energy component (if so, please identify type and provide a brief description)? 24. Applicants seeking LEED certification must complete the Green Building Application for Tax Abatement (Exhibit B of the policy). Page 15 of 17 2012 Tax Abatement Policy COMPLETE THIS SECTION IF REQUESTING ADDITIONAL INCENTIVE BASED ON LEED CERTIFICATION CONSTRUCTION 1. Property Owner Company or Project Name Mailing Address Telephone Fax No. Website Contact Name Title Mailing Address Telephone Fax No. Email Address 2. Project location address: 3. Provide documentation that the project has been registered with the U.S. Green Building Council. 4. Provide a description of the project (please include the building size, number of occupants and estimated budget). 6. Attach a preliminary Leadership in Energy and Environmental Design (LEED) Scorecard illustrating how project will achieve the LEED certification. Level of Certification: Number of Points: Page 16 of 17 2012 Tax Abatement Policy This Tax Abatement Application is submitted with the acknowledgement that additional information may be required. ___________________________________________________ Authorized Signature Date:_______________________________________________ Page 17 of 17 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Transportation Operations ACM: Jon Fortune ________________________________________________________________ SUBJECT Consider the adoption of an ordinance of the City of Denton, Texas, authorizing the execution of a Second Amendment to Right of Entry and possession, by and betw (City) and the Denton County Transportation Authority (DCTA), amending that certain right of entry and possession, between the City and DCTA, dated May 3, 2011, granting DCTA access to the Downtown Denton Transit Center (DDTC) and certain lands surrounding the DDTC, located in the Hiram Sisco Survey, Abstract Number 1184, to conduct public transportation related operations; and providing an effective date. BACKGROUND The City of Denton and DCTA entered into an Interlocal Agreement as part of the design and construction of the DDTC on May 6, 2008. The Agreement states that the City of Denton will facilitate the construction of the DDTC through the use of a Federal Transit Administration (FTA) grant and later convey the facility to DCTA. The City of Denton currently owns the property where the DDTC was constructed and has applied the value of the real estate, appraised at $750,000, as part of the 20-percent local match to leverage $3.1M in FTA funds. The May 2008 agreement contemplated that the facility, once completed, will be conveyed to DCTA for the amount not to exceed of $777,423, the local match of 20-perc Agreement also called for DCTA to provide $388,712 or 50-percent of the $777,423 to serve as earnest money and allow for working capital in the relocation of the Facilities Management operation that once occupied the DDTC before renovation. DCTA has requested that the grant be closed out with the Federal Transit Administration prior to the Citys conveyance to DCTA. The facility was substantially completed in May 2011 and occupied by DCTA in June 2011. On May 3, 2011, DCTA and the City entered into a Right of Entry and Possession (ROE) that authorized DCTA to formally occupy the facility upon the issuance of a certificate of occupancy by the City of Denton. The original ROE states that DCTA will be responsible for utility costs and for the maintenance of the DDTC for the term of the ROE; however, the City shall make reasonable efforts to require warranty work of the contractors and material providers, as requested by DCTA. The Second Amendment to the ROE will extend the term to the end of Fiscal Year 2013 to allow for all construction activities associated with the grant to be concluded. FTA grant is also funding the design portion of the Hickory Street Sidewalk Enhancement project. Staff is hopeful the sidewalk project can be completed by the September 1, 2012. Agenda Information Sheet April 17, 2011 Page 2 At that point, all encumbered grant funds will be utilized allowing for the final draws, reimbursement requests, and the FTA grant to be completed. The C initiate formal grant close out procedures and move forward with seeking FTA approval on the conveyance of the DDTC. Staff anticipates that grant closeout process could take as long as six months. PRIOR ACTION/REVIEW Council approved the first ROE on May 3, 2011, and approved the on June 7, 2011, expanding DCTAs rights to the Transit Center to allow for subletting of the facilitys retail space FINANCIAL The proposed agreement will require DCTA to submit a sum of $10.00 to the City of Denton in consideration for the Right of Entry and Possession. EXHIBITS 1.Ordinance 2011-073 2.Ordinance 2011-099 3.Ordinance Respectfully Submitted: Mark Nelson Transportation Director EXHIBIT 1 EXHIBIT 2 EXHIBIT A AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Utilities ACM: Howard Martin, 349-8232 ________________________________________________________________ SUBJECT Consider adoption of an ordinance establishing a program to provide relocation advisory services and relocation financial assistance to eligible persons or parties affected by City of Denton, Texas real property interest acquisitions related to street, roadway, utility and/or other public works construction, improvement or expansion projects (a Project); authorizing the expenditure of funds therefor; and providing an effective date. (Texas Property Code §21.046 Relocation Assistance Program) BACKGROUND As of September 1, 2011, in accordance with State law (Senate Bi provide relocation assistance in accordance with the Federal Uniform Relocation Assistance and Real Property Acquisitions Policy Act (commonly known as the Uniform Act). These services are provided to qualifying individuals and business owners who are displaced by public projects from their homes or business locations. An element of the law r adopt rules relating to the administration of its relocation assistance program. The purpose of the subject ordinance is to: to affirm that the City will provide for such relocation assistance, as prescribed by law to establish rules relating to administration of the relocation assistance program by City to authorize expenditure of funds in respect to the required relocation assistance benefits A City Council Work Session briefing on the subject matter is sc Regular Session meeting of April 17, 2012. The intent of the Work Session briefing is to provide additional information in regard to the requirements of the Uniform Act and to present some examples of how contrasting displacement events are to be a OPTIONS 1.Approve the proposed Ordinance. 2.Decline to approve the proposed Ordinance. 3.Table for future consideration. RECOMMENDATION Recommend approval of the Ordinance. FISCAL INFORMATION The cost to administer the City of Dentons Relocation Assistance Program will be funded, on a project by project basis, directly out of project account(s) established for the Project precipitating each relocation event. BID INFORMATION Not applicable EXHIBITS 1.Ordinance Respectfully submitted, Frank G. Payne, P.E. Prepared by, City Engineer Paul Williamson, Real Estate Manager EXHIBIT1 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Utilities ACM: Howard Martin, 349-8232 ________________________________________________________________ SUBJECT Consider adoption of an ordinance finding that a public use and necessity exists to acquire (I) fee simple to a 0.424 acre tract; and (II) a temporary construction, grading and access easement, encumbering a 0.241 acre tract, all tracts located in the M.E.P. & P.R.R. Co. SURVEY, Abstract Number 927, City of Denton, Denton County, Texas, as more particularly described on Exhibit A, attached hereto and made a part hereof, located generally in the 300 block of North Mayhill Road (the Property Interests), for the public use of expanding municipal street and roadway, authorizing the City Manager or his designee to make an offer to George A. Calhoun and wife, Jannet D. Calhoun (collectively the Owner) to purchase the Property Interests for the purchase price of Eighty Three Thousand One Hundred Eighty Two 00 Dollars and No Cents ($83,182.), and other consideration, as prescribed in the Purchase Agreement (the Agreement), as attached hereto and made a part hereof as Exhibit B; authorizing the expenditure of funds therefor; and providing an effective date. (Mayhill Road Widening and Improvements project) BACKGROUND In accord with the current Mayhill Road Widening and Improvements project initiative (the Project), staff is undertaking the identification of the additional land rights necessary to accommodate the construction and operation of the improved roadway. Pyles-Whatley Corporation has been engaged to provide real estate appraisal services in regard to those identified tracts that will be directly impacted by the project. In respect to the tract owned by Mr. and Mrs. Calhoun, the Project requires the acquisition of a Fee Tract for street purposes. The proposed west right-of-way line of the Project bisects the residential structure occupied by Mr. and Mrs. Calhoun. As a result, the residential structure bisected by the Fee Tract would be in such a condition that it cannot be adequately reconstructed at its present location. Equity and fairness necessitates that compensation to the Owner include the full value of the bisected residential improvements and demo same. Leaving the residential structure bisected would create a hazard to the roadway and endanger human life, safety and welfare. Therefore, a Temporary Construction, Grading and Access Easement is required to provide work space for the contractor to demolish, remove and dispose the Owners bisected residential structure, as a component part of the Project. Pyles-Whatley Corporation has provided a real estate appraisal report in regard to Mr. and Mrs. Calhouns property tract and the land rights necessary for the Project. Their findings constitute the present offer to purchase. Apart from the purchase offer stipulated in the Purchase Agreement, a determination has been made that the Owner is eligible to receive relocation assistance benefits, as prescribed by law. OPTIONS 1.Approve the proposed Ordinance. 2.Decline to approve the proposed Ordinance. 3.Table for future consideration. RECOMMENDATION Recommend approval of the Ordinance. PRIOR ACTION/REVIEW (Council, Boards, Commissions) April 3, 2012 - City Council Executive Session FISCAL INFORMATION The overall Mayhill Road Widening and Improvements project is being funded with a combination of Regional Toll Revenue (RTR) funds, Denton County Transportation Road Improvement Program (TRIP 08) funds and City of Denton local match funds. The purchase 00 offer price of $83,182. plus closing costs, as prescribed in the Agreement, and any eligible relocation assistance benefits are to be funded through a combination of these funding sources. BID INFORMATION Not applicable EXHIBITS 1.Ordinance 2.Location Map 3.Site Map Respectfully submitted, Frank G. Payne, P.E. Prepared by, City Engineer Paul Williamson, Real Estate Manager EXHIBIT1 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Utilities ACM: Howard Martin, 349-8232 ________________________________________________________________ SUBJECT Consider adoption of an ordinance finding that a public use and necessity exists to acquire (I) fee simple to a 0.406 acre tract; and (II) a temporary construction, grading and access easement, encumbering a 0.235 acre tract, all tracts located in the M.E.P. & P.R.R. CO. Survey, Abstract Number 927, City of Denton, Denton County, Texas, as more particularly described on Exhibit A, attached hereto and made a part hereof, located generally in the 300 block of North Mayhill Road (the Property Interests), for the public use of expanding municipal street and roadway; authorizing the City Manager or his designee to make an offer to Charles David Nelson and wife, Janet L. Nelson (collectively the Owner) to purchase the Property Interests for the purchase price of Eighty Four Thousand Three Hundred Ninety Nine 00 Dollars and No Cents ($84,399.), and other consideration, as prescribed in the Purchase Agreement (the Agreement), as attached hereto and made a part hereof as Exhibit B; authorizing the expenditure of funds therefor; and providing an effective date. (Mayhill Road Widening and Improvements project) BACKGROUND In accord with the current Mayhill Road Widening and Improvements project initiative (the Project), staff is undertaking the identification of the additional land rights necessary to accommodate the construction and operation of the improved roadway. Pyles-Whatley Corporation has been engaged to provide real estate appraisal services in regard to those identified tracts that will be directly impacted by the project. In respect to the tract owned by Mr. and Mrs. Nelson, the Project requires the acquisition of a Fee Tract for street purposes. The proposed west right-of-way line of the Project bisects the residential structure occupied by Mr. and Mrs. Nelson. As a result, the residential structure bisected by the Fee Tract would be in such a condition that it cannot be adequately reconstructed at its present location. Equity and fairness necessitates that compensation to the Owner include the full value of the bisected residential improvements and demo same. Leaving the residential structure bisected would create a hazard to the roadway and endanger human life, safety and welfare. Therefore, a Temporary Construction, Grading and Access Easement is required to provide work space for the contractor to demolish, remove and dispose the Owners bisected residential structure, as a component part of the Project. Pyles-Whatley Corporation has provided a real estate appraisal report in regard to Mr. and Mrs. Nelsons property tract and the land rights necessary for the Project. Their findings constitute the present offer to purchase. Apart from the purchase offer stipulated in the Purchase Agreement, a determination has been made that the Owner is eligible to receive relocation assistance benefits, as prescribed by law. OPTIONS 1.Approve the proposed Ordinance. 2.Decline to approve the proposed Ordinance. 3.Table for future consideration. RECOMMENDATION Recommend approval of the Ordinance. PRIOR ACTION/REVIEW (Council, Boards, Commissions) April 3, 2012 - City Council Executive Session FISCAL INFORMATION The overall Mayhill Road Widening and Improvements project is being funded with a combination of Regional Toll Revenue (RTR) funds, Denton County Transportation Road Improvement Program (TRIP 08) funds and City of Denton local match funds. The purchase 00 offer price of $84,399. plus closing costs, as prescribed in the Agreement, and any eligible relocation assistance benefits are to be funded through a combination of these funding sources. BID INFORMATION Not applicable EXHIBITS 1.Ordinance 2.Location Map 3.Site Map Respectfully submitted, Frank G. Payne, P.E. Prepared by, City Engineer Paul Williamson, Real Estate Manager EXHIBIT1 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Utilities ACM: Howard Martin, 349-8232 ________________________________________________________________ SUBJECT Consider adoption of an ordinance finding that a public use and necessity exists to acquire (I) fee simple to a 0.215 acre tract; and (II) a temporary construction, grading and access easement, encumbering a 0.195 acre tract, all tracts located in the M.E.P. & P.R.R. CO. Survey, Abstract Number 927, City of Denton, Denton County, Texas, as more particularly described on Exhibit A, attached hereto and made a part hereof, located generally in the 1000 block of South Mayhill Road (the Property Interests), for the public use of expanding and improving Mayhill Road, a municipal street and roadway; authorizing the City manager or his designee to make an offer to Carl Kenneth Clay (the Owner) to purchase the Property Interests for the purchase 00 price of Sixty Eight Thousand Four Hundred Sixty One Dollars and No Cents ($68,461.), and other consideration, as prescribed in the Purchase Agreement (the Agreement), as attached hereto and made a part hereof as Exhibit B; authorizing the expenditure of funds therefor; and providing an effective date. (Mayhill Road Widening and Improvements project) BACKGROUND In accord with the current Mayhill Road Widening and Improvements project initiative (the Project), staff is undertaking the identification of the additional land rights necessary to accommodate the construction and operation of the improved roadway. Pyles-Whatley Corporation has been engaged to provide real estate appraisal services in regard to those identified tracts that will be directly impacted by the project. In respect to the tract owned by Mr. Clay, the Project requires the acquisition of a Fee Tract for street purposes. The proposed west right-of-way line of the Project bisects the residential structure occupied by Mr. Clay. As a result, the residential structure bisected by the Fee Tract would be in such a condition that it cannot be adequately reconstructed at its present location. Equity and fairness necessitates that compensation to the Owner include the full value of the bisected residential improvements and demolition, removal and disposal of same. Leaving the residential structure bisected would create a hazard to the roadway and endanger human life, safety and welfare. Therefore, a Temporary Construction, Grading and Access Easement is required to provide work space for the contractor to demolish, remove and dispose the Owners bisected residential structure, as a component part of the Project. Pyles-Whatley Corporation has provided a real estate appraisal report in regard to Mr. Clays property tract and the land rights necessary for the Project. Their findings constitute the present offer to purchase. Apart from the purchase offer stipulated in the Purchase Agreement, a determination has been made that the Owner is eligible to receive relocation assistance benefits, as prescribed by law. OPTIONS 1.Approve the proposed Ordinance. 2.Decline to approve the proposed Ordinance. 3.Table for future consideration. RECOMMENDATION Recommend approval of the Ordinance. PRIOR ACTION/REVIEW (Council, Boards, Commissions) April 3, 2012 - City Council Executive Session FISCAL INFORMATION The overall Mayhill Road Widening and Improvements project is being funded with a combination of Regional Toll Revenue (RTR) funds, Denton County Transportation Road Improvement Program (TRIP 08) funds and City of Denton local match funds. The purchase 00 offer price of $68,461. plus closing costs, as prescribed in the Agreement, and any eligible relocation assistance benefits are to be funded through a combination of these funding sources. BID INFORMATION Not applicable EXHIBITS 1.Ordinance 2.Location Map 3.Site Map Respectfully submitted, Frank G. Payne, P.E. Prepared by, City Engineer Paul Williamson, Real Estate Manager EXHIBIT1 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Utilities ACM: Howard Martin, 349-8232 ________________________________________________________________ SUBJECT Consider adoption of an ordinance finding that a public use and necessity exists to acquire fee simple to a 0.996 acre tract in the M.E.P. & P.R.R. CO. Survey, Abstract Number 927, City of Denton, Denton County, Texas as more particularly described on Exhibit A, attached hereto and made a part hereof, located generally in the 1300 block of South Mayhill Road (the Property Interests), for the public use of expanding and improving Mayhill Road, a municipal street and roadway; authorizing the City manager or his designee to make an offer to Lee Ann Phillips (the Owner) to purchase the Property Interests for the purchase price of Ninety Five 00 Thousand Dollars and No Cents ($95,000.), as prescribed in the contract of sale (the Agreement), as attached hereto and made a part hereof as Exhibit B; authorizing the expenditure of funds therefor; and providing an effective date. (Mayhill Road Widening and Improvements project) BACKGROUND In accord with the current Mayhill Road Widening and Improvements project initiative (the Project), staff is undertaking the identification of the additional land rights necessary to accommodate the construction and operation of the improved roadway. Pyles-Whatley Corporation has been engaged to provide real estate appraisal services in regard to those identified tracts that will be directly impacted by the project. In respect to the tract owned by Ms. Phillips, the Project requires the acquisition of the entirety her tract for street and drainage purposes. Pyles-Whatley Corporation has provided a real estate appraisal report in regard to Ms. Phillipss property tract and the land rights necessary for the Project. Their findings constitute the present offer to purchase. Apart from the purchase offer stipulated in the Purchase Agreement, a determination has been made that the Owner is eligible to receive relocation assistance benefits, as prescribed by law. OPTIONS 1.Approve the proposed Ordinance. 2.Decline to approve the proposed Ordinance. 3.Table for future consideration. RECOMMENDATION Recommend approval of the Ordinance. PRIOR ACTION/REVIEW (Council, Boards, Commissions) April 3, 2012 - City Council Executive Session FISCAL INFORMATION The overall Mayhill Road Widening and Improvements project is being funded with a combination of Regional Toll Revenue (RTR) funds, Denton County Transportation Road Improvement Program (TRIP 08) funds and City of Denton local match funds. The purchase 00 offer price of $95,000. plus closing costs, as prescribed in the Agreement, and any eligible relocation assistance benefits are to be funded through a combination of these funding sources. BID INFORMATION Not applicable EXHIBITS 1.Ordinance 2.Location Map 3.Site Map Respectfully submitted, Frank G. Payne, P.E. Prepared by, City Engineer Paul Williamson, Real Estate Manager EXHIBIT1 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Denton Municipal Electric ACM: Howard Martin, 349-8232 ________________________________________________________________ SUBJECT Consider adoption of an ordinance finding that a public use and necessity exists to acquire fee simple to an approximate 0.286 acre tract located in the M.E.P. & P.R.R. Survey, Abstract Number 1475, City of Denton, Denton County, Texas as more particularly described on Exhibit A, attached hereto and made a part hereof, located generally in the 2500 block of McKinney Street (the Property Interests), for the public use of expanding, and improving the Denton Municipal Electric distribution and transmission system; authorizing the City Manager or his designee to make an offer to Bobbie R. Mitchell and wife, Corine Mitchell (the Owner) to purchase the property interests for the purchase price of Sixty Eight Thousand Six Hundred 00 Thirty One Dollars and No Cents ($68,631.), and other consideration, as prescribed in the Contract of Sale (the Agreement), as attached hereto and made a part hereof as Exhibit B; authorizing the expenditure of funds therefore; and providing an effective date. (69kV Transmission Line Re-build Project) The Public Utility Board recommends approval (5-0). BACKGROUND In accord with the current 69kV Transmission Line Re-build project initiative, staff is undertaking the identification of the additional land rights nec construction and operation of the improved electric transmission and distribution system. Pyles Whatley Corporation has been engaged to provide real estate appraisal services in regard to the subject tract that will be directly impacted by the project. In respect to the tract owned by Bobby R. Mitchell and wife, Corine Mitchell, the project requires the acquisition of a 0.286 acre tract of land in fee, to accommodate the electric utilities. Pyles Whatley Corporation has provided a real estate appraisal report in regard to Mr. and Mrs. Mitchells property tract and the land rights necessary for the the present offer to purchase. OPTIONS 1.Approve the proposed Ordinance. 2.Decline to approve the proposed Ordinance. 3.Table for future consideration. RECOMMENDATION Recommend approval of the Ordinance. PRIOR ACTION/REVIEW (Council, Boards, Commissions) This tract is within the alignment previously recommended by the Public Utility Board and approved by the City Council. April 9, 2012 - The Public Utility Board recommends approval (5- FISCAL INFORMATION The overall 69kV Transmission Line Rebuild project is being funded by issuing General Obligation Bonds which will be paid by Transmission Revenue received from all other electric utilities who are members of the Electric Reliability Council of Texas (ERCOT). The purchase 00 offer price of $68,631. plus closing costs as prescribed in the Agreement are to be funded through these funding sources. BID INFORMATION Not applicable EXHIBITS 1.Ordinance 2.Location Map Respectfully submitted, 3.PUB Minutes Phillip Williams General Manager Electric Administration Denton Municipal Electric Prepared by, Pamela England Real Estate Specialist EXHIBIT1 Denton Municipal Electric Proposed Acquisition Mitchell - .286 Acres LEGEND SITE PARCELS TM LINE TM LINE EASEMENT Denton Municipal Electric Proposed Acquisition Mitchell - .286 Acres 15075150300 FEET 0 DRAFT MINUTES 1 PUBLIC UTILITIES BOARD 2 3 April 9, 2012 4 5 After determining that a quorum of the Public Utilities Board of the City of Denton, Texas is 6 present, the Chair of the Public Utilities Board will thereafter convene into an open meeting on 7 Monday, April 9, 2012 at 9:00 a.m. in the Service Center Training Room, City of Denton Service 8 Center, 901-A Texas Street, Denton, Texas. 9 10 Present: Chair Dick Smith, Vice Chair Bill Cheek, Randy Robinson, Phil Gallivan, 11 and Leonard Herring 12 13 Absent Excused: Barbara Russell, John Baines 14 15 Ex Officio Members: George Campbell, City Manager; Howard Martin, ACM Utilities 16 17 OPEN MEETING 18 19 CONSENT AGENDA 20 21 22 2). Consider a recommendation for City Council to adopt an Ordinance finding that a public use 23 and necessity exists to acquire in fee simple an approximate 0.286 acre tract located in the 24 M.E.P. & P.R.R. Survey, Abstract Number 1475, City of Denton, Denton County, Texas as 25 more particularly described on Exhibit A, attached hereto and made a part hereof, located 26 generally in the 2500 block of McKinney Street (the Property Interests), for the public use 27 of expanding, and improving the Denton Municipal Electric distribution and transmission 28 system; authorizing the City Manager or his designee to make an offer to Bobbie R. Mitchell 29 and wife, Corine Mitchell (the Owner) to purchase the property interests for the purchase 30 price of Sixty Eight Thousand One Hundred Ninety Five Dollars and No Cents ($68,195.00), 31 and other consideration, as prescribed in the Contract of Sale (the Agreement), as attached 32 hereto and made a part hereof as Exhibit B; authorizing the expenditure of funds therefore; 33 and providing an effective date. (69kV Transmission Line Re-build Project). 34 35 Howard Martin, ACM Utilities, stated that the price has $$68,195 should have been $68,631. 36 Motion to approve item 2 by Board Member Gallivan with a second from Board 37 Member Robinson. Vote 5-0 38 . 39 40 41 Adjournment at 10:31 am 42 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Denton Municipal Electric ACM: Howard Martin, 349-8232 ________________________________________________________________ SUBJECT Consider adoption of an ordinance finding that a public use and necessity exists to acquire an easement encumbering an approximate 0.911 acre tract located in Abstract Number 1475, City of Denton, Denton County, Texas as more particularly described on Exhibit A, attached hereto and made a part hereof, located generally in the 2500 block of McKinney Street (the Property Interests), for the public use of expanding, and improving the Denton Municipal Electric distribution and transmission system; authorizing the City Manager or his designee to make an offer to Gary Dennis Dillard (the Owner) to purchase the property interests for the purchase price of One Hundred Thirty Two Thousand Nine Hundred Eighty 00 Three Dollars and No Cents ($132,983.), and other consideration, as prescribed in the Easement Purchase Agreement (the Agreement), as attached hereto and made a part hereof as Exhibit B; authorizing the expenditure of funds therefore; and providing an effective date. (69kV Transmission Line Re-build Project) The Public Utility Board recommends approval (5- 0). BACKGROUND In accord with the current 69kV Transmission Line Re-build project initiative, staff is undertaking the identification of the additional land rights nec construction and operation of the improved electric transmission and distribution system. Pyles Whatley Corporation has been engaged to provide real estate appraisal services in regard to the subject tract that will be directly impacted by the project. In respect to the tract owned by Gary Dennis Dillard, the project requires the acquisition of an easement consisting of a 0.911 acre tract of land, to accommodate the electric utilities. Pyles Whatley Corporation has provided a real estate appraisal r property tract and the land rights necessary for the Project. Their findings constitute the present offer to purchase. OPTIONS 1.Approve the proposed Ordinance. 2.Decline to approve the proposed Ordinance. 3.Table for future consideration. RECOMMENDATION Recommend approval of the Ordinance. PRIOR ACTION/REVIEW (Council, Boards, Commissions) This tract is within the alignment previously recommended by the Public Utility Board and approved by the City Council. April 9, 2012 The Public Utility Board recommends approval (5-0). FISCAL INFORMATION The overall 69kV Transmission Line Rebuild project is being funded by issuing General Obligation Bonds which will be paid by Transmission Revenue received from all other electric utilities who are members of the Electric Reliability Council of Texas (ERCOT). The purchase 00 offer price of $132,983. plus closing costs as prescribed in the Agreement are to be funded through these funding sources. BID INFORMATION Not applicable EXHIBITS 1.Ordinance 2.Location Map 3.PUB Minutes Respectfully submitted, Phillip Williams General Manager Electric Administration Denton Municipal Electric Prepared by, Pamela England Real Estate Specialist EXHIBIT1 Denton Municipal Electric Proposed Acquisition Dillard - .911 Acres LEGEND SITE PARCELS TM LINE TM LINE EASEMENT Denton Municipal Electric Proposed Acquisition Dillard - .911 Acres 15075150300 FEET 0 DRAFT MINUTES 1 PUBLIC UTILITIES BOARD 2 3 April 9, 2012 4 5 After determining that a quorum of the Public Utilities Board of the City of Denton, Texas is 6 present, the Chair of the Public Utilities Board will thereafter convene into an open meeting on 7 Monday, April 9, 2012 at 9:00 a.m. in the Service Center Training Room, City of Denton Service 8 Center, 901-A Texas Street, Denton, Texas. 9 10 Present: Chair Dick Smith, Vice Chair Bill Cheek, Randy Robinson, Phil Gallivan, 11 and Leonard Herring 12 13 Absent Excused: Barbara Russell, John Baines 14 15 Ex Officio Members: George Campbell, City Manager; Howard Martin, ACM Utilities 16 17 OPEN MEETING 18 19 CONSENT AGENDA 20 21 22 3). Consider a recommendation for City Council to adopt an Ordinance finding that a public use 23 and necessity exists to acquire an easement consisting of an approximate 0.911 acre tract 24 located in the M.E.P. & P.R.R. Survey, Abstract Number 1475, City of Denton, Denton 25 County, Texas as more particularly described on Exhibit A, attached hereto and made a 26 part hereof, located generally in the 2500 block of McKinney Street (the Property 27 Interests), for the public use of expanding, and improving the Denton Municipal Electric 28 distribution and transmission system; authorizing the City Manager or his designee to make 29 an offer to Gary Dennis Dillard (the Owner) to purchase the pr 30 purchase price of One Hundred Thirty Two Thousand Nine Hundred Eighty Three Dollars 31 and No Cents ($132,983.00), and other consideration, as prescribed in the Easement Purchase 32 Agreement (the Agreement), as attached hereto and made a part hereof as Exhibit B; 33 authorizing the expenditure of funds therefore; and providing an effective date. (69kV 34 Transmission Line Re-build Project). 35 Motion to approve item 3 by Board Member Gallivan with a second from Board 36 Member Robinson. Vote 5-0 37 . 38 39 40 Adjournment at 10:31 am 41 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Denton Municipal Electric ACM: Howard Martin, 349-8232 ________________________________________________________________ SUBJECT Consider adoption of a ordinance finding that a public use and necessity exists to acquire in fee simple an approximate 0.2431 acre tract located in the M.E.P. & P. Railroad Survey, Abstract Number 1473, City of Denton, Denton County, Texas, known as Lot 20, Block A, of Bellaire Crossing, in the City of Denton, Denton County, Texas, according to the plat thereof recorded in Cabinet W, Page 667, Plat Records, Denton County, Texas, located generally along the north line of Paisley Street, east of Pace Drive (the Property Interests), for the public use of expanding, and improving the Denton Municipal Electric distribution and transmission system; authorizing the City Manager or his designee to make an offer to Audra Oaks Home Builders LLC (the Owner) to purchase the property interests for the pur Thousand Seven Hundred Seventy Three Dollars and No Cents ($31,773.00), and other consideration, as prescribed in the Contract of Sale (the Agreement), as attached hereto and made a part hereof as Exhibit A; authorizing the expenditure of funds therefore; and providing an effective date. (69kV Transmission Line Re-build Project) The Public Utility Board recommends approval (5-0). BACKGROUND In accord with the current 69kV Transmission Line Re-build project initiative, staff is undertaking the identification of the additional land rights nec construction and operation of the improved electric transmission and distribution system. AR/WS Appraisal LP has been engaged to provide real estate appraisal services in regard to the subject tract that will be directly impacted by the project. In respect to the tract owned by Audra Oaks Home Builders LLC, the project requires the acquisition of a 0.2431 acre tract of land in fee, to accommodate the electric utilities. AR/WS Appraisal LP has provided a real estate appraisal report in regard to Audra Oaks Home Builders LLC property tract and the land rights necessary for the Project. Their findings constitute the present offer to purchase. OPTIONS 1.Approve the proposed Ordinance. 2.Decline to approve the proposed Ordinance. 3.Table for future consideration. RECOMMENDATION Recommend approval of the Ordinance. PRIOR ACTION/REVIEW (Council, Boards, Commissions) This tract is within the alignment previously recommended by the Public Utility Board and approved by the City Council. April 9, 2012 - The Public Utility Board recommends approval (5- FISCAL INFORMATION The overall 69kV Transmission Line Rebuild project is being funded by issuing General Obligation Bonds which will be paid by Transmission Revenue received from all other electric utilities who are members of the Electric Reliability Council of Texas (ERCOT). The purchase 00 offer price of $31,773. plus closing costs as prescribed in the Agreement are to be funded through these funding sources. BID INFORMATION Not applicable EXHIBITS 1.Ordinance 2.Location Map 3.PUB Minutes Respectfully submitted, Phillip Williams General Manager Electric Administration Denton Municipal Electric Prepared by, Pamela England Real Estate Specialist EXHIBIT1 PAISLEY Denton Municipal Electric Proposed Acquisition Audra Oaks Home Builders LLC - .243 Acres LEGEND SITE PARCELS TM LINE TM LINE EASEMENT Denton Municipal Electric Proposed Acquisition Audra Oaks Home Builders LLC - .243 Acres 10050100200 FEET 0 DRAFT MINUTES 1 PUBLIC UTILITIES BOARD 2 3 April 9, 2012 4 5 After determining that a quorum of the Public Utilities Board of the City of Denton, Texas is 6 present, the Chair of the Public Utilities Board will thereafter convene into an open meeting on 7 Monday, April 9, 2012 at 9:00 a.m. in the Service Center Training Room, City of Denton Service 8 Center, 901-A Texas Street, Denton, Texas. 9 10 Present: Chair Dick Smith, Vice Chair Bill Cheek, Randy Robinson, Phil Gallivan, 11 and Leonard Herring 12 13 Absent Excused: Barbara Russell, John Baines 14 15 Ex Officio Members: George Campbell, City Manager; Howard Martin, ACM Utilities 16 OPEN MEETING 17 18 CONSENT AGENDA 19 20 21 4). Consider a recommendation for City Council to adopt an Ordinance finding that a public use 22 and necessity exists to acquire in fee simple an approximate 0.2431 acre tract located in the 23 M.E.P. & P. Railroad Survey, Abstract Number 1473, City of Denton, Denton County, Texas 24 as more particularly described on Exhibit A, attached hereto and made a part hereof, 25 located generally along the north line of Paisley Street, east of Pace Drive (the Property 26 Interests), for the public use of expanding, and improving the Denton Municipal Electric 27 distribution and transmission system; authorizing the City Manager or his designee to make 28 an offer to Audra Oaks Home Builders LLC (the Owner) to purchase the property interests 29 for the purchase price of Thirty One Thousand Seven Hundred Seventy Three Dollars and No 30 Cents ($31,773.00), and other consideration, as prescribed in the Contract of Sale (the 31 Agreement), as attached hereto and made a part hereof as Exhibit B; authorizing the 32 expenditure of funds therefore; and providing an effective date. (69kV Transmission Line 33 Re-build Project) 34 Robinson stated that he believes these items are being paid above the market price. He 35 would like to see some adjustment on fair market value in the appraisal. He knows that 36 the appraiser has given a price but believes it is retail value and believes it is reasonable 37 to ask for a fair market value based upon current market conditions 38 . 39 Robinson asked Paul Williamson, Real Estate Manager, to have a conversation with the 40 appraiser to see if there should be an adjustment to the fair market value 41 . 42 43 There was some discussion on the appraisal and procedures. Will 44 have a conversation with the appraiser and bring that information to the City Council meeting 45 on April 17, 2012. 46 Draft Minutes of the Public Utilities Board Meeting April 9, 2012 Page 2 of 2 The motion was to have a conversation with the appraisal company regarding fair 1 market value and take that information to City Council. This Board recommended 2 approval of item 4 by Board Member Cheek with a second from Boar 3 Robinson. Vote 5-0 4 5 6 Adjournment at 10:31 am 7 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Denton Municipal Electric ACM: Howard Martin, 349-8232 ________________________________________________________________ SUBJECT Consider adoption of an ordinance finding that a public use and necessity exists to acquire in fee simple an approximate 0.2135 acre tract located in the M.E.P. & P. Railroad Survey, Abstract Number 1473, City of Denton, Denton County, Texas known as Lot 21, Block A, of Bellaire Crossing, in the City of Denton, Denton County, Texas, according to the plat thereof recorded in Cabinet W, Page 667, Plat Records, Denton County, Texas, located generally along the north line of Paisley Street, east of Pace Drive (the Property Interests), for the public use of expanding, and improving the Denton Municipal Electric distribution and transmission system; authorizing the City Manager or his designee to make an offer to Audra Oaks Home Builders LLC (the Owner) to purchase the property interests for the purchase price of Thirty Thousand Two Hundred Twenty Eight Dollars and No Cents ($30,228.00), and other consideration, as prescribed in the Contract of Sale (the Agreement), as attached hereto and made a part hereof as Exhibit A; authorizing the expenditure of funds therefore; and providing an effective date. (69kV Transmission Line Re-build Project) The Public Utility Board recommends approval (5- 0). BACKGROUND In accord with the current 69kV Transmission Line Re-build project initiative, staff is undertaking the identification of the additional land rights nec construction and operation of the improved electric transmission and distribution system. AR/WS Appraisal LP has been engaged to provide real estate appraisal services in regard to the subject tract that will be directly impacted by the project. In respect to the tract owned by Audra Oaks Home Builders LLC, the project requires the acquisition of a 0.2135 acre tract of land in fee, to accommodate the electric utilities. AR/WS Appraisal LP has provided a real estate appraisal report in regard to Audra Oaks Home Builders LLC property tract and the land rights necessary for the Project. Their findings constitute the present offer to purchase. OPTIONS 1.Approve the proposed Ordinance. 2.Decline to approve the proposed Ordinance. 3.Table for future consideration. RECOMMENDATION Recommend approval of the Ordinance. PRIOR ACTION/REVIEW (Council, Boards, Commissions) This tract is within the alignment previously recommended by the Public Utility Board and approved by the City Council. April 9, 2012 The Public Utility Board recommends approval (5-0). FISCAL INFORMATION The overall 69kV Transmission Line Rebuild project is being funded by issuing General Obligation Bonds which will be paid by Transmission Revenue received from all other electric utilities who are members of the Electric Reliability Council of Texas (ERCOT). The purchase 00 offer price of $30,228. plus closing costs as prescribed in the Agreement are to be funded through these funding sources. BID INFORMATION Not applicable EXHIBITS 1.Ordinance 2.Location Map 3.PUB Minutes Respectfully submitted, Phillip Williams General Manager Electric Administration Denton Municipal Electric Prepared by, Pamela England Real Estate Specialist EXHIBIT1 PAISLEY Denton Municipal Electric Proposed Acquisition Audra Oaks Home Builders LLC - .214 Acres LEGEND SITE PARCELS TM LINE TM LINE EASEMENT Denton Municipal Electric Proposed Acquisition Audra Oaks Home Builders LLC - .214 Acres 10050100200 FEET 0 DRAFT MINUTES 1 PUBLIC UTILITIES BOARD 2 3 April 9, 2012 4 5 After determining that a quorum of the Public Utilities Board of the City of Denton, Texas is 6 present, the Chair of the Public Utilities Board will thereafter convene into an open meeting on 7 Monday, April 9, 2012 at 9:00 a.m. in the Service Center Training Room, City of Denton Service 8 Center, 901-A Texas Street, Denton, Texas. 9 10 Present: Chair Dick Smith, Vice Chair Bill Cheek, Randy Robinson, Phil Gallivan, 11 and Leonard Herring 12 13 Absent Excused: Barbara Russell, John Baines 14 15 Ex Officio Members: George Campbell, City Manager; Howard Martin, ACM Utilities 16 OPEN MEETING 17 18 CONSENT AGENDA 19 20 21 5). Consider a recommendation for City Council to adopt an Ordinance finding that a public use 22 and necessity exists to acquire in fee simple an approximate 0.2135 acre tract located in the 23 M.E.P. & P. Railroad Survey, Abstract Number 1473, City of Denton, Denton County, Texas 24 as more particularly described on Exhibit A, attached hereto and made a part hereof, 25 located generally along the north line of Paisley Street, east of Pace Drive (the Property 26 Interests), for the public use of expanding, and improving the Denton Municipal Electric 27 distribution and transmission system; authorizing the City Manager or his designee to make 28 an offer to Audra Oaks Home Builders LLC (the Owner) to purchase the property interests 29 for the purchase price of Thirty Thousand Two Hundred Twenty Ei 30 ($30,228.00), and other consideration, as prescribed in the Contract of Sale (the 31 Agreement), as attached hereto and made a part hereof as Exhibit B; authorizing the 32 expenditure of funds therefore; and providing an effective date. (69kV Transmission Line 33 Re-build Project) 34 Robinson stated that he believes these items are being paid above the market price. He 35 would like to see some adjustment on fair market value in the appraisal. He knows that 36 the appraiser has given a price but believes it is retail value and believes it is reasonable 37 to ask for a fair market value based upon current market conditions 38 . 39 Robinson asked Paul Williamson, Real Estate Manager, to have a conversation with the 40 appraiser to see if there should be an adjustment to the fair market value 41 . 42 43 There was some discussion on the appraisal and procedures. Will 44 have a conversation with the appraiser and bring that information to the City Council meeting 45 on April 17, 2012. 46 Draft Minutes of the Public Utilities Board Meeting April 9, 2012 Page 2 of 2 The motion was to have a conversation with the appraisal company regarding fair 1 market value and take that information to City Council. This Board recommended 2 approval of item 5 by Board Member Cheek with a second from Boar 3 Robinson. Vote 5-0 4 5 6 Adjournment at 10:31 am 7 8 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Denton Municipal Electric ACM: Howard Martin, 349-8232 ________________________________________________________________ SUBJECT Consider adoption of an ordinance finding that a public use and necessity exists to acquire in fee simple an approximate 0.1905 acre tract located in the M.E.P. & P. Railroad Survey, Abstract Number 1473, City of Denton, Denton County, Texas known as Lot 22, Block A, of Bellaire Crossing, in the City of Denton, Denton County, Texas, according to the plat thereof recorded in Cabinet W, Page 667, Plat Records, Denton County, Texas, located generally along the north line of Paisley Street, east of Pace Drive (the Property Interests), for the public use of expanding, and improving the Denton Municipal Electric distribution and transmission system; authorizing the City Manager or his designee to make an offer to Audra Oaks Home Builders LLC (the Owner) to purchase the property interests for the pur Thousand Nine Hundred Sixty Nine Dollars and No Cents ($26,969.00), and other consideration, as prescribed in the Contract of Sale (the Agreement), as attached hereto and made a part hereof as Exhibit A; authorizing the expenditure of funds therefore; and providing an effective date. (69kV Transmission Line Re-build Project) The Public Utility Board recommends approval (5-0). BACKGROUND In accord with the current 69kV Transmission Line Re-build project initiative, staff is undertaking the identification of the additional land rights nec construction and operation of the improved electric transmission and distribution system. AR/WS Appraisal LP has been engaged to provide real estate appraisal services in regard to the subject tract that will be directly impacted by the project. In respect to the tract owned by Audra Oaks Home Builders LLC, the project requires the acquisition of a 0.1905 acre tract of land in fee, to accommodate the electric utilities. AR/WS Appraisal LP has provided a real estate appraisal report in regard to Audra Oaks Home Builders LLC property tract and the land rights necessary for the Project. Their findings constitute the present offer to purchase. OPTIONS 1.Approve the proposed Ordinance. 2.Decline to approve the proposed Ordinance. 3.Table for future consideration. RECOMMENDATION Recommend approval of the Ordinance. PRIOR ACTION/REVIEW (Council, Boards, Commissions) This tract is within the alignment previously recommended by the Public Utility Board and approved by the City Council. April 9, 2012 The Public Utility Board recommends approval (5-0). FISCAL INFORMATION The overall 69kV Transmission Line Rebuild project is being funded by issuing General Obligation Bonds which will be paid by Transmission Revenue received from all other electric utilities who are members of the Electric Reliability Council of Texas (ERCOT). The purchase 00 offer price of $26,969. plus closing costs as prescribed in the Agreement are to be funded through these funding sources. BID INFORMATION Not applicable EXHIBITS 1.Ordinance 2.Location Map 3.PUB Minutes Respectfully submitted, Phillip Williams General Manager Electric Administration Denton Municipal Electric Prepared by, Pamela England Real Estate Specialist EXHIBIT1 PAISLEY Denton Municipal Electric Proposed Acquisition Audra Oaks Home Builders LLC - .191 Acres LEGEND SITE PARCELS TM LINE TM LINE EASEMENT Denton Municipal Electric Proposed Acquisition Audra Oaks Home Builders LLC - .191 Acres 10050100200 FEET 0 DRAFT MINUTES 1 PUBLIC UTILITIES BOARD 2 3 April 9, 2012 4 5 After determining that a quorum of the Public Utilities Board of the City of Denton, Texas is 6 present, the Chair of the Public Utilities Board will thereafter convene into an open meeting on 7 Monday, April 9, 2012 at 9:00 a.m. in the Service Center Training Room, City of Denton Service 8 Center, 901-A Texas Street, Denton, Texas. 9 10 Present: Chair Dick Smith, Vice Chair Bill Cheek, Randy Robinson, Phil Gallivan, 11 and Leonard Herring 12 13 Absent Excused: Barbara Russell, John Baines 14 15 Ex Officio Members: George Campbell, City Manager; Howard Martin, ACM Utilities 16 OPEN MEETING 17 18 CONSENT AGENDA 19 20 21 6). Consider a recommendation for City Council to adopt an Ordinance finding that a public use 22 and necessity exists to acquire in fee simple an approximate 0.1905 acre tract located in the 23 M.E.P. & P. Railroad Survey, Abstract Number 1473, City of Denton, Denton County, Texas 24 as more particularly described on Exhibit A, attached hereto and made a part hereof, 25 located generally along the north line of Paisley Street, east of Pace Drive (the Property 26 Interests), for the public use of expanding, and improving the Denton Municipal Electric 27 distribution and transmission system; authorizing the City Manager or his designee to make 28 an offer to Audra Oaks Home Builders LLC (the Owner) to purchase the property interests 29 for the purchase price of Twenty Six Thousand Nine Hundred Sixty Nine Dollars and No 30 Cents ($26,969.00), and other consideration, as prescribed in the Contract of Sale (the 31 Agreement), as attached hereto and made a part hereof as Exhibit B; authorizing the 32 expenditure of funds therefore; and providing an effective date. (69kV Transmission Line 33 Re-build Project). 34 Robinson stated that he believes these items are being paid above the market price. He 35 would like to see some adjustment on fair market value in the appraisal. He knows that 36 the appraiser has given a price but believes it is retail value and believes it is reasonable 37 to ask for a fair market value based upon current market conditions 38 . 39 Robinson asked Paul Williamson, Real Estate Manager, to have a conversation with the 40 appraiser to see if there should be an adjustment to the fair market value 41 . 42 43 There was some discussion on the appraisal and procedures. Will 44 have a conversation with the appraiser and bring that information to the City Council meeting 45 on April 17, 2012. 46 Draft Minutes of the Public Utilities Board Meeting April 9, 2012 Page 2 of 2 The motion was to have a conversation with the appraisal company regarding fair 1 market value and take that information to City Council. This Board recommended 2 approval of item 6 by Board Member Cheek with a second from Boar 3 Robinson. Vote 5-0 4 5 6 Adjournment at 10:31 am 7 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Denton Municipal Electric ACM: Howard Martin, 349-8232 ________________________________________________________________ SUBJECT Consider adoption of an ordinance finding that a public use and necessity exists to acquire in fee simple an approximate 0.2025 acre tract located in the M.E.P. & P. Railroad Survey, Abstract Number 1473, City of Denton, Denton County, Texas known as Lot 25, Block A, of Bellaire Crossing, in the City of Denton, Denton County, Texas, according to the plat thereof recorded in Cabinet W, Page 667, Plat Records, Denton County, Texas, located generally along the north line of Paisley Street, east of Pace Drive (the Property Interests), for the public use of expanding, and improving the Denton Municipal Electric distribution and transmission system; authorizing the City Manager or his designee to make an offer to Audra Oaks Home Builders LLC (the Owner) to purchase the property interests for the pur Thousand Sex Hundred Seventy Two Dollars and No Cents ($28,672.00), and other consideration, as prescribed in the Contract of Sale (the Agreement), as attached hereto and made a part hereof as Exhibit A; authorizing the expenditure of funds therefore; and providing an effective date. (69kV Transmission Line Re-build Project) The Public Utility Board recommends approval (5-0). BACKGROUND In accord with the current 69kV Transmission Line Re-build project initiative, staff is undertaking the identification of the additional land rights nec construction and operation of the improved electric transmission and distribution system. AR/WS Appraisal LP has been engaged to provide real estate appraisal services in regard to the subject tract that will be directly impacted by the project. In respect to the tract owned by Audra Oaks Home Builders LLC, the project requires the acquisition of a 0.2025 acre tract of land in fee, to accommodate the electric utilities. AR/WS Appraisal LP has provided a real estate appraisal report in regard to Audra Oaks Home Builders LLC property tract and the land rights necessary for the Project. Their findings constitute the present offer to purchase. OPTIONS 1.Approve the proposed Ordinance. 2.Decline to approve the proposed Ordinance. 3.Table for future consideration. RECOMMENDATION Recommend approval of the Ordinance. PRIOR ACTION/REVIEW (Council, Boards, Commissions) This tract is within the alignment previously recommended by the Public Utility Board and approved by the City Council. April 9, 2012 The Public Utility Board recommends approval (5-0). FISCAL INFORMATION The overall 69kV Transmission Line Rebuild project is being funded by issuing General Obligation Bonds which will be paid by Transmission Revenue received from all other electric utilities who are members of the Electric Reliability Council of Texas (ERCOT). The purchase 00 offer price of $28,672. plus closing costs as prescribed in the Agreement are to be funded through these funding sources. BID INFORMATION Not applicable EXHIBITS 1.Ordinance 2.Location Map 3.PUB Minutes Respectfully submitted, Phillip Williams General Manager Electric Administration Denton Municipal Electric Prepared by, Pamela England Real Estate Specialist EXHIBIT1 Denton Municipal Electric Proposed Acquisition Audra Oaks Home Builders LLC - .203 Acres PAISLEY LEGEND SITE PARCELS TM LINE TM LINE EASEMENT Denton Municipal Electric Proposed Acquisition Audra Oaks Home Builders LLC - .203 Acres 10050100200 FEET 0 DRAFT MINUTES 1 PUBLIC UTILITIES BOARD 2 3 April 9, 2012 4 5 After determining that a quorum of the Public Utilities Board of the City of Denton, Texas is 6 present, the Chair of the Public Utilities Board will thereafter convene into an open meeting on 7 Monday, April 9, 2012 at 9:00 a.m. in the Service Center Training Room, City of Denton Service 8 Center, 901-A Texas Street, Denton, Texas. 9 10 Present: Chair Dick Smith, Vice Chair Bill Cheek, Randy Robinson, Phil Gallivan, 11 and Leonard Herring 12 13 Absent Excused: Barbara Russell, John Baines 14 15 Ex Officio Members: George Campbell, City Manager; Howard Martin, ACM Utilities 16 OPEN MEETING 17 18 CONSENT AGENDA 19 20 21 7). Consider a recommendation for City Council to adopt an Ordinance finding that a public use 22 and necessity exists to acquire in fee simple an approximate 0.2025 acre tract located in the 23 M.E.P. & P. Railroad Survey, Abstract Number 1473, City of Denton, Denton County, Texas 24 as more particularly described on Exhibit A, attached hereto and made a part hereof, 25 located generally along the north line of Paisley Street, east of Pace Drive (the Property 26 Interests), for the public use of expanding, and improving the Denton Municipal Electric 27 distribution and transmission system; authorizing the City Manager or his designee to make 28 an offer to Audra Oaks Home Builders LLC (the Owner) to purchase the property interests 29 for the purchase price of Twenty Eight Thousand Six Hundred Seve 30 Cents ($28,672.00), and other consideration, as prescribed in the Contract of Sale (the 31 Agreement), as attached hereto and made a part hereof as Exhibit B; authorizing the 32 expenditure of funds therefore; and providing an effective date. (69kV Transmission Line 33 Re-build Project). 34 Robinson stated that he believes these items are being paid above the market price. He 35 would like to see some adjustment on fair market value in the appraisal. He knows that 36 the appraiser has given a price but believes it is retail value and believes it is reasonable 37 to ask for a fair market value based upon current market conditions 38 . 39 Robinson asked Paul Williamson, Real Estate Manager, to have a conversation with the 40 appraiser to see if there should be an adjustment to the fair market value 41 . 42 43 There was some discussion on the appraisal and procedures. Will 44 have a conversation with the appraiser and bring that information to the City Council meeting 45 on April 17, 2012. 46 Draft Minutes of the Public Utilities Board Meeting April 9, 2012 Page 2 of 2 The motion was to have a conversation with the appraisal company regarding fair 1 market value and take that information to City Council. This Board recommended 2 approval of item 7 by Board Member Cheek with a second from Boar 3 Robinson. Vote 5-0 4 5 6 Adjournment at 10:31 am 7 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Denton Municipal Electric ACM: Howard Martin, 349-8232 ________________________________________________________________ SUBJECT Consider adoption of an ordinance finding that a public use and necessity exists to acquire in fee simple an approximate 1.91 acre tract located in the R.B. Longbottom Survey, Abstract Number 775, City of Denton, Denton County, Texas as more particularly described on Exhibit A, attached hereto and made a part hereof, located generally along the south line of Virginia Circle, just south of University Drive (the Property Interests), for the public use of expanding, and improving the Denton Municipal Electric distribution and transmission system; authorizing the City Manager or his designee to make an offer to C.S. Residential, Inc. (the Owner) to purchase the property interests for the purchase price of Two Hundred Twenty Eight Thousand Six Hundred Fifty Two Dollars and No Cents ($228,652.00), and other consideration, as prescribed in the Contract of Sale (the Agreement), as attached hereto and made a part hereof as Exhibit B; authorizing the expenditure of funds therefore; and providing an effective date. (69kV Transmission Line Re-build Project) The Public Utility Board recommends approval (5- 0). BACKGROUND In accord with the current 69kV Transmission Line Re-build project initiative, staff is undertaking the identification of the additional land rights nec construction and operation of the improved electric transmission and distribution system. AR/WS Appraisal LP has been engaged to provide real estate appraisal services in regard to the subject tract that will be directly impacted by the project. In respect to the tract owned by C.S. Residential, Inc., the project requires the acquisition of a 1.91 acre tract of land in fee, to accommodate the electric utilities. AR/WS Appraisal LP has provided a real estate appraisal report in regard to the C.S. Residential Inc. property tract and the land rights necessary for the Project. Their findings constitute the present offer to purchase. OPTIONS 1.Approve the proposed Ordinance. 2.Decline to approve the proposed Ordinance. 3.Table for future consideration. RECOMMENDATION Recommend approval of the Ordinance. PRIOR ACTION/REVIEW (Council, Boards, Commissions) This tract is within the alignment previously recommended by the Public Utility Board and approved by the City Council. April 9, 2012 The Public Utility Board recommends approval (5-0). FISCAL INFORMATION The overall 69kV Transmission Line Rebuild project is being funded by issuing General Obligation Bonds which will be paid by Transmission Revenue received from all other electric utilities who are members of the Electric Reliability Council of Texas (ERCOT). The purchase 00 offer price of $228,652. plus closing costs as prescribed in the Agreement are to be funded through these funding sources. BID INFORMATION Not applicable EXHIBITS 1.Ordinance 2.Location Map 3.PUB Minutes Respectfully submitted, Phillip Williams General Manager Electric Administration Denton Municipal Electric Prepared by, Pamela England Real Estate Specialist EXHIBIT1 S S Denton Municipal Electric Proposed Acquisition C.S. Residential Inc. 1.9088 Acres LEGEND SITE PARCELS TM LINE TM LINE EASEMENT Denton Municipal Electric Proposed Acquisition C. S. Residential Inc. - 1.9088 Acres C:\Documents and Settings\1363778\Desktop\city_logo.jpg 15075150300 FEET 0 DRAFT MINUTES 1 PUBLIC UTILITIES BOARD 2 3 April 9, 2012 4 5 After determining that a quorum of the Public Utilities Board of the City of Denton, Texas is 6 present, the Chair of the Public Utilities Board will thereafter convene into an open meeting on 7 Monday, April 9, 2012 at 9:00 a.m. in the Service Center Training Room, City of Denton Service 8 Center, 901-A Texas Street, Denton, Texas. 9 10 Present: Chair Dick Smith, Vice Chair Bill Cheek, Randy Robinson, Phil Gallivan, 11 and Leonard Herring 12 13 Absent Excused: Barbara Russell, John Baines 14 15 Ex Officio Members: George Campbell, City Manager; Howard Martin, ACM Utilities 16 17 OPEN MEETING 18 19 CONSENT AGENDA 20 21 22 1)Consider a recommendation for City Council to adopt an Ordinance finding that a public use 23 and necessity exists to acquire in fee simple an approximate 1.9088 acre tract located in the 24 R.B. Longbottom Survey, Abstract Number 775, City of Denton, Denton County, Texas as 25 more particularly described on Exhibit A, attached hereto and made a part hereof, located 26 generally along the south line of Virginia Circle, just south of University Drive (the 27 Property Interests), for the public use of expanding, and improving the Denton Municipal 28 Electric distribution and transmission system; authorizing the City Manager or his designee 29 to make an offer to C.S. Residential, Inc. (the Owner) to purchase the property interests for 30 the purchase price of Two Hundred Twenty Eight Thousand Six Hundred Fifty Two Dollars 31 and No Cents ($228,652.00), and other consideration, as prescribed in the Contract of Sale 32 (the Agreement), as attached hereto and made a part hereof as Exhibit B; authorizing the 33 expenditure of funds therefore; and providing an effective date. (69kV Transmission Line 34 Re-build Project). 35 Motion to approve item 1 by Board Member Gallivan with a second from Board 36 Member Robinson. Vote 5-0 37 . 38 39 40 Adjournment at 10:31 am AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012Questions concerning this acquisition may be directed DEPARTMENT: Materials Management to Herman Lawson at 349-7755 ACM: Jon Fortune SUBJECT Consider adoption of an ordinance accepting competitive bids and awarding a public works contract for the construction of the Hickory Street Sidewalk and Enhancements Project for the Downtown area; providing for the expenditure of funds therefor; and providing an effective date (Bid 4800-awarded to the lowest responsible bidder meeting specification, 2L Construction LLC, in the amount of $404,269.15). BACKGROUND In the fall of 2009, staff initiated a design for a basic sidewalk enhancement improvement as part of the Downtown Denton Transit Center (DDTC) project. The original plan was to install sidewalk and pedestrian improvements on the south side of Hickory Street from Railroad Avenue and Hickory Street west to the Hickory Street and Bell Avenue intersection. When these plans were shared with Planning Department staff, it was agreed that the sidewalk project should be delayed until the Downtown Implementation Plan (DTIP) could be finalized and presented to Council for approval. Staff wanted to ensure that the proposed sidewalk project would complement the design that was to be developed and approved as part of the DTIP, thus providing a template for future sidewalk enhancement projects in the Downtown area. Jacobs Engineering, the Transit Center and the sidewalk design consultant, received 100 percent approval of the plans by the Planning Department in February 2012. The scope of the project is to provide sidewalks on both the north and south sides of Hickory Street from the Downtown Denton Transit Center to Bell Avenue as well as provide appropriate pedestrian crossings across the Union Pacific Railroad and Bell Avenue. The Phase I plan incorporates design elements of the recently completed Downtown Denton Transit Center and existing sidewalk features found on Cedar Street and on the Square. Proposed enhancements include: side of Hickory Sidewalk will include brick accents similar to the Square and Cedar Street Street trees Public street furniture Pedestrian bulb-outs (landings) Pedestrian lighting Agenda Information Sheet April 17, 2012 Page 2 BACKGROUND (CONTINUED) Establishment of crosswalks at the Hickory Street/Bell Avenue intersection Pedestrian enhancements (buttons) for the Hickory Street/Bell Avenue signal Parallel parking Staff continues to work with Union Pacific Railroad (UPR) representatives to receive direction and permission to facilitate improvements on UPR property and make adjustments and/or relocation of UPR infrastructure. Staff briefed Council on the UPR review and approval process in September 2011 indicating that their internal development review process could take approximately 12 months to review, approve, and construct any proposed enhancements in and to UPR property. As of April 4, 2012, UPR has not provided comments to plans submitted in September 2011. To meet Federal Rail Administration (FRA) safety regulations and UPR development procedures, staff bid the project in two phases. FRA regulations require that no work be conducted within 25 feet of the approved safety measures. To ensure that proper safety measures are in place, UPR development procedures require that any modification to their infrastructure and any work completed on their right of way follow the UPR development process. This process will include an encroachment agreement, UPR approval of proposed enhancements, and the inclusion of a UPR safety plan as defined by UPR staff. Staff will continue to follow up with the UPR liaison on a weekly basis in an attempt to advance the UPR portion of this project. BID INFORMATION Bid 4800 is for construction of a new sidewalk and streetscape enhancements along Hickory Street to Bell Avenue on both sides of Hickory Street as well as signalization enhancements at the Bell and Hickory intersection. The project will include enhancements such as tree wells, aggregate light poles, benches and brick pavers. The current sidewalk on the south side of Hickory will be undisturbed until the sidewalk is completed on the north side, allowing access to pedestrians at all times. The Notice to Bidders was published on the internet, in the newspaper, and emailed to 354 prospective bidders, including eight local firms, on March 8, 2012. Bids were opened on March 29, 2012, with four responses received (Exhibit 1). RECOMMENDATION Award to the lowest responsible bidder meeting specifications, 2L Construction LLC, in the amount of $404,269.15. Agenda Information Sheet April 17, 2012 Page 3 PRINCIPAL PLACE OF BUSINESS 2L Construction, LLC Rhome, TX ESTIMATED SCHEDULE OF PROJECT This project is estimated to be completed by August 2012. PRIOR ACTION/REVIEW Staff provided a status report on the project at the September 20, 2011, City Council Work Session. FISCAL INFORMATION Funding for this item is budgeted in Capital Improvement Project account number 100115454.1365.40100. Requisition Number 107632 has been entered in the Purchasing software system. EXHIBITS Exhibit 1: Bid Tabulation Exhibit 2: Concept Plan Respectfully submitted: Antonio Puente, Jr., 349-7283 Assistant Director of Finance 1-AIS-Bid 4800 EXHIBIT 2 ORDINANCE NO. _________ AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A PUBLIC WORKS CONTRACT FOR THE CONSTRUCTION OF THE HICKORY STREET SIDEWALK AND ENHANCEMENTS PROJECT FOR THE DOWNTOWN AREA; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (BID 4800-AWARDED TO THE LOWEST RESPONSIBLE BIDDER MEETING SPECIFICATION, 2L CONSTRUCTION LLC, IN THE AMOUNT OF $404,269.15). WHEREAS, the City has solicited, received and tabulated competitive bids for the construction of public works or improvements in accordance with the procedures of State law and City ordinances; and WHEREAS, the City Manager or a designated employee has received and recommended that the herein described bids are the lowest responsible bids for the construction of the public works or improvements described in the bid invitation, bid proposals and plans and specifications therein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. The following competitive bids for the construction of public works or improvements, as described in the "Bid Invitations", "Bid Proposals" or plans and specifications on file in the Office of the City's Purchasing Agent filed according to the bid number assigned hereto, are hereby accepted and approved as being the lowest responsible bids: BID NUMBER CONTRACTOR AMOUNT 4800 2L Construction LLC $404,269.15 SECTION 2. The acceptance and approval of the above competitive bids shall not constitute a contract between the City and the person submitting the bid for construction of such public works or improvements herein accepted and approved, until such person shall comply with all requirements specified in the Notice to Bidders including the timely execution of a written contract and furnishing of performance and payment bonds, and insurance certificate after notification of the award of the bid. SECTION 3. The City Manager is hereby authorized to execute all necessary written contracts for the performance of the construction of the public works or improvements in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with the Notice to Bidders and Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein. SECTION 4. The City Council of the City of Denton, Texas hereby expressly delegates the authority to take any actions that may be required or permitted to be performed by the City of Denton under Bid 4800 to the City Manager of the City of Denton, Texas, or his designee. SECTION 5. Upon acceptance and approval of the above competitive bids and the execution of contracts for the public works and improvements as authorized herein, the City Council hereby authorizes the expenditure of funds in the manner and in the amount as specified in such approved bids and authorized contracts executed pursuant thereto. SECTION 6. This ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 2012. ______________________________ MARK A. BURROUGHS, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: ANITA BURGESS, CITY ATTORNEY BY: _________________________________ 4-ORD-Bid 4800 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Parks and Recreation ACM: Fred Greene SUBJECT Consider approval of a resolution allowing to be the sole participant allowed to sell alcoholic beverages at the Cinco de Mayo Celebration on May 5, 2012, upon certain conditions; authorizing the City Manager or his designee to execute an agreement in conformity with this resolution; and providing for an effective date. Parks, Recreation and Beautification Board recommends approval with a vote of 6-0. Staff recommends approval of the request. BACKGROUND The Cinco de Mayo Committee, made up of community volunteers, voted to support the sale of alcohol at the event for the fourteenth consecutive year. s Food & Beverage, Inc. was selected to be the sole proprietor of this product responsible for rental of the booth space, obtaining the temporary license, providing insurance, and securing the temporary permit. There have not been security issues at the previous events. The annual Cinco de Mayo Celebration event, held in Quakertown Park, is a Hispanic cultural festival co-sponsored by the City of Denton Parks and Recreation Department. The event runs from 10:00 a.m. to 6:00 p.m. in the park. Activities include a parade, local vendors, children's activities and entertainment. t hosted approximately 6,000 participants with 50vendors and two entertainment stages. RECOMMENDATION Staff recommends approval of the resolution and agreement as submitted, which is consistent with agreements for other co-sponsored events. PRIOR ACTION/REVIEW (Council, Boards, Commissions) Parks, Recreation and Beautification Board recommended approval on April 2, 2012, with a vote of 6-0. Agenda Information Sheet Sale of Alcohol at Cinco de Mayo April 17, 2012 Page 2 EXHIBITS 1.Letter of Request 2.Parks, Recreation and Beautification Board Minutes of April 2, 2012 3.Resolution 4.Quakertown Park Agreement Respectfully submitted: Emerson Vorel Director of Parks and Recreation Prepared By: Janie McLeod Community Events Coordinator DRAFT Parks, Recreation and Beautification Board Minutes April 2, 2012 Civic Center Community Room Members present : Carol Brantley, Vicki Byrd, Alex Lieban, Derrick Murray, Dave Rowley; Russ Stukel Members absent: Janet Shelton Staff present: Emerson Vorel, Jim Mays, Janie McLeod, Mary Aukerman REGULAR MEETING 1.CALL TO ORDER Chairman Murray called the meeting to order at 6:01 p.m. 2.APPROVAL OF MINUTES OF February 6, 2011 MEETING: With no changes to the minutes, Member Stukel made a motionto approve the minutes as written, Member Brantley seconded and the motion carried with a vote of 5-0, with the Chair abstaining because he was not at the meeting. 3.AWARDS AND RECOGNITIONS: A. Vorel announced to the Board that the Parks Maintenance Rodeo group that was honored a few months ago was invited to the Texas Recreation and Parks Society (TRAPS) State rd Maintenance Rodeo in the Woodlands and placed 3 overall in the state. This is the third year that this event has taken place and the first time that Denton has competed at this level. 4.ACTION ITEMS: A. Revisions to Denton Standards of Care 2012-2013 Vorel explained that the City of Denton does not have to be licensed if they have a Standards of Care in place. The changes include Addition of the Youth/Teen Services Recreation Specialist since no longer frozen Removal of the Parent Guide from the Standards of Care. (Since the Parent Guides are site specific for each program offered, a separate guide will be prepared for each camp and distributed to the parents of each enrolled participant.) Specifications in hours of staff training When asked, Vorel explained that it is more cost effective to adopt the Standards of Care than to be licensed. Our Standards of Care are as stringent, if not more so, than the state guidelines. The state inspects our camps and if we do not meet their specifications we can be shut down. Several Board members questioned how staff can obtain the necessary training. Vorel explained that there state and private training is available, some can be done on-line and some training will be done at the center they are assigned to. Staff must have the minimum hours each year they work the camps and they are paid while taking the training. When the question of volunteers arose, Vorel explained that would have to have a background check to work with the children and most people will not pay for or submit themselves to the check just to be a volunteer. Stukel asked about special needs children. Vorel stated that they are assessed on an individual basis and we do have guidelines in place for those with special needs. Stukel asked if a child with special needs could have someone they hire to assist the child in the camps, but again, the background check and liability issues come into play. MOTION: Rowley made the motion to make recommendation to the City Council to accept and approve the revisions to the Standards of Care. Brantley seconded the motion and it carried with a vote of 6-0. B. Consider Request from d & Beverage Inc. to Sell Alcoholic Beverages at Cinco de Mayo the Cinco de Mayo Celebration will take place in Quakertown Park on Saturday, May 5, 2012. For the fourteenth consecutive year, the Cinco de Mayo committee supports the sale of alcohol at the the sole supplier of alcoholic beverages at the event. Chairman Murray asked if vendors bid for the ability to sell alcohol at this event. It was explained that, since vendors assume all costs and liability, it is not always easy to acquire a vendor for such events. Member Stukel asked about bringing in your own alcoholic beverages. Vorel explained that technically it is not allowed; alcohol must be purchased from the approved vendor. This is a cosponsored event with a volunteer committee. MOTION: With no further discussion, Chairman Murray made the motion to recommend approving the request from to sell alcoholic beverages at the Cinco de Mayo Celebration in Quakertown Park on May 5, 2012. Brantley seconded the motion and it carried with a vote of 6-0. DISCUSSION ITEMS: 5. A. Review of New City of Denton Naming Policy The proposed Naming Policy Guidelines for City Buildings, Facilities, Land, or any Portion Thereof will be presented to Council at the April 3, 2012 meeting. With its approval, the Parks, Recreation and Beautification Board will no longer be part of the process, unless the request involves a park or park property. At that time, two members of the Park Board will be assigned to serve on the naming committee. Chairman Murray asked if all the criteria in Section III. A. must be satisfied naming a City building, facility, land, or any portion . This allows Council a great deal of flexibility when addressing issues such as addressed by Chairman Murray. B. North Lakes Project Vorel stated that he does not have the necessary funds to purchase the 26 acres to the north of the proposed soccer fields at North Lakes but he is working on getting funding. He has submitted grant applications to PACCAR and the Park Foundation. He has identified several other funding sources but will not be allowed to draw money for this project from the Tree Mitigation Fund. OTHER BUSINESS: 6. A.Parks Department Projects Status Report Mays updated the Board on various projects on the list, including: Quakertown Park Sidewalk project is moving along. Mack Park The new picnic shelter for the park has been ordered. It will arrive in 6 to 8 weeks. Denton Branch Rail Trail Bridge Project We continue to look at cost reductions and/or additional funding sources for the project. McKamy-Evers-Cooper Creek Trail Bridge We are working through engineering challenges with this project. Carl Young Sr. Park land and house acquisition The house has been demolished. Owsley Park This project is moving forward. Member Brantley asked if it would be ready by summer. Vorel stated that it should be ready for the Summer Food Program participants. displayed to gauge progress. Mays will look into it. Public Art Committee Meeting Minutes Draft for February 9, 2012 and March 8, 2012 B. Location of Public Art in City Buildings. The book of poems and pictures is at the printer. Action Item: Expenditure of HOT Funds shows the distribution of the remainder of the HOT Funds available. McLeod stated that the Public Art Committee is looking at the Denton Airport as the next placement at the South Branch Library. Vorel stated that he was surprised at how many pieces of art have been donated to the City. 7.FUTURE AGENDA ITEMS: NONE With no further items on the agenda, Chairperson Murray asked for a motion to adjourn the meeting. Member Brantley made the motion to adjourn, Member Lieban seconded and the meeting was adjourned at 6:55 p.m. AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Planning and Development/Community Development ACM: Fred Greene SUBJECT 2012 Action Plan for Housing and Community Development. BACKGROUND On an annual basis, the City of Denton prepares an Action Plan for submission to the US Department of Housing and Urban Development (HUD). The Action Plan application for the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) programs. The 30-day comment period and advertisement of the Action Plan review opportunities, allows residents to comment on proposed activities and funding levels. The 2012 Action Plan comment period was advertised as April 1 through April 30. Copies of the plan have been available for citizen review in the Community Development Division office in City Hall East, 601 E. Hickory Ste The 2012 Action Plan includes activities recommended for funding by the Community Development Advisory Committee (CDAC) and the Human Services Advisory Committee (HSAC). It also includes CDBG and HOME administration funding. Minutes from all CDAC and HSAC meetings are attached to the document. ESTIMATED PROJECT SCHEDULE Public comment period April 1 - 30 CDAC & HSAC presentation to City Council April 17 Public Hearing April 17 Action Plan approval May Submission of Action Plan to HUD June 15 HUD release of funds & program initiation August 1 Agenda Information Sheet April 17, 2012 Page 2 PRIOR ACTION/REVIEW (Councils, Boards, Commissions) The Community Development Advisory Committee reviewed requests for housing and infrastructure improvements. The CDAC developed recommendations for $1,218,604 in funding to be allocated to various projects. The Human Services Advisory Committee reviewed requests for social services program funding. HSAC developed recommendations for use of both CDBG funds and City general fund dollars. Though the list of general fund recommendations is included in the 2012 Action Plan, does not the approval of the Plan include approval of those recommendations. General fund recommendations will be considered during the normal budgeting cycle. HSAC recommended that $127,119 in CDBG funding be awarded to various social service programs. FISCAL INFORMATION All projects and programs approved under the 2011 Action Plan are funded with CDBG and HOME funds and program income from the use of these funds. No general fund dollars are included in the proposed Action Plan activities. However, some general funds are used for program administration. EXHIBITS 1.CDAC Funding Recommendations Chart 2.HSAC Funding Recommendation Chart 3.2012 Action Plan for Housing and Community Development Respectfully submitted: ______________________________ Mark Cunningham, AICP, CPM Director of Planning and Development Prepared by: _______________________ Barbara Ross Community Development Administrator COMMUNITY DEVELOPMENT ADVISORY COMMITTEE FUNDING RECOMMENDATIONS FOR CDBG AND HOME FUNDS 2012/13 PROGRAM YEAR 2012/13 RECOMMENDATOINS FUNDINGCDBGHOMETOTALUNFUNDED REQUESTFUNDSFUNDSFUNDSAMOUNT 2012/13 APPLICATIONS 1Denton Affordable Housing Corp$100,000$100,000$100,000$0 Denton City County Day School 2$90,730$72,581$72,581$18,149 Facility Improvements Fred Moore Day Nursery School 3$304,908$286,759$286,759$18,149 Facility Improvements 4Home Improvement Program$447,354$426,764$426,764$20,590 5Minor Repair Program$148,000$148,000$148,000$0 6Alexander Sewer Line$51,500$51,500$51,500$0 7Baldwin & Ramey Circle Water Line$143,500$0$143,500 8Crescent St. Sidewalks$127,000$127,000$127,000$0 Duncan & Kerley Water & Sewer 9$317,000$0$317,000 Lines 10Egan St. Sidewalks$79,000$0$79,000 Tenant Based Rental Assistance 11$6,000$6,000$6,000$0 Program TOTAL FUNDING RECOMMENDED $1,814,992$685,840$532,764$1,218,604$596,388 TOTAL FUNDING AVAILABLE $685,840$532,764$1,218,604 UNPROGRAMMED FUNDS $0$0$0 Shaded requests are HOME eligible activities 2012-13 Human Services Advisory Committee Recommendations for Funding 2012-13 2011-12 Recommend General ORGANIZATION AwardRequest CDBG Fund ation Camp Summit 20,0002,000 2,000 1 2,000 Court Appointed Special Advocates 15,00010,000 10,000 2 9,500 (CASA) City of Denton - PARKS - MLK Program 37,59915,000 15,000 3 12,000 Communities in Schools 15,0008,000 8,000 4 7,000 Day Stay for Adults 10,0005,100 5,100 5 5,100 Denton Christian Preschool 22,50022,500 22,500 6 22,056 Denton City County Day School 35,00031,520 31,520 7 26,550 Denton County Friends of the Family 30,00025,000 25,000 8 24,940 Family Health Care, Inc. 19,00019,000 19,000 9 19,000 Fred Moore Nursery School, Inc. 50,00035,000 35,000 10 23,556 Health Services of North Texas 57,50026,519 26,519 11 21,990 HOPE, Inc 24,00024,000 24,000 12 20,930 . - Transitional Housing HOPE, Inc. - HMIS 18,00018,000 18,000 13 18,000 PediPlace 10,0004,480 4,480 14 Retired Senior Volunteer Program 10,00010,000 10,000 15 7,900 Special Programs for Aging Needs 21,00021,000 10,92010,080 16 21,000 Salvation Army of Denton 20,00020,000 20,000 17 Total 251,522 414,599297,119 170,000127,119 Did Not Request FUND 2012-13 2011-12 Funds for the General Fund $170,000 $112,797 Year specified C.D.B.G. $127,119 $128,725 Total $297,119 $241,522 3/2/12 2012-13 Estimated Revised DRAFT DRAFT Action Plan for Housing and Action Plan for Housing and Community Development Community Development 2012 Program Year 2012 Program Year (August 1, 2012 July 31, 2013) (August 1, 2012 July 31, 2013) Housing Park Facilities Public Improvements Human Services Prepared for the U.S. Department of Housing and Urban Development To be presented to Denton City Council on April 17, 2012. To be submitted to the HUD by June 15, 2012. ADA/EOE/ADEA www.cityofdenton.com TABLE OF CONTENTS A.Executive Summary of Action Plan 1. Introduction ..................................................................................................................1 2. Funding Summary ........................................................................................................2 3. Proposed Resource Table .............................................................................................3 4. Local Match ..................................................................................................................4 5. Citizen Participation .....................................................................................................4 6. Amendments .................................................................................................................5 7. Evaluation of Past Performance ...................................................................................5 B.Projects/Activities 1. Summary ......................................................................................................................7 2. CDBG and HOME Proposed Projects..........................................................................8 3. Other Resources Available .........................................................................................16 C.CP Strategies and Proposed Projects 1. Housing Strategies ......................................................................................................17 2. Continuum of Care Strategies ....................................................................................18 3. Lead-Based Paint Strategies .......................................................................................20 4. Human Services Strategies .........................................................................................20 5. Infrastructure & Public Facilities Strategies ..............................................................21 6. Demolition Strategies .................................................................................................22 7.Anti-Poverty & Economic Development Strategies ..................................................22 8.Barriers to Affordable Housing ..................................................................................22 D.Proposed Project Map ......................................................................................................24 E.Other Program Requirements 1.HOME Forms of Investment ...................................................................................25 2.Monitoring Standards and Procedures ......................................................................25 3.Public Housing Improvements ...................................................................................26 4.Public Housing Resident Initiatives ...........................................................................26 5.Institutional Structure .................................................................................................26 6.Chronic Homelessness ...............................................................................................27 7.HOME Minority Outreach Program ........................................................................28 8.HOME Affirmatively Marketing .............................................................................29 F.Community Development Minutes 1.Minutes from Public Hearings ...................................................................................32 2.30-day Comment Period .............................................................................................33 3.Community Development Advisory Committee Minutes ..........................................34 4.Human Services Advisory Committee Minutes .........................................................47 G.Appendix 1.SF 424 Application for CDBG Grant .........................................................................64 2.SF 424 Application for HOME Grant ........................................................................68 3.Certifications for CDBG and HOME .........................................................................67 4.Table: Annual Housing Completion Goals ...............................................................75 EXECUTIVE SUMMARY INTRODUCTION This document serves as the City of Denton's 2012 Action Plan for the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Programs. In accordance with 24 CFR Part 91.220 of Title I of the Housing and Community Development Act of 1974, as amended, the City of Denton is required to submit a One-Year Action Plan to the U.S. Department of Housing and Urban Development. The plan outlines the specific projects and services that will be funded during the 2011 program year to address Denton's strategies stated in 2010-2014 Consolidated Plan for Housing and Community Development the . The following five-year strategies were identified in 2010 year and are reaffirmed this year: Housing Strategies: Assistance to Renters, Owners, and Homebuyers and the Production of Affordable Units; Continuum of Care Strategies: Prevention Homelessness, Outreach and Assessment, Emergency Shelter, Transitional Housing and Transition to Permanent Housing and Independent Living; Lead-Based Paint Strategies: Education and Reduction of Lead-Based Paint Hazardous to Owners and Homebuyers; Human Services Strategies: Improve availability and accessibility of basic food, emergency shelter, transitional housing, services promoting strong, supportive relationships for families, and basic health care and mental health services. Infrastructure Improvement Strategies: Improvements to Streets, Sidewalks and Water/Sewer lines, Drainage Improvements, Rehabilitation and Expansion of Public Facilities, Park Improvements and Demolition of Substandard Structures; Anti-Poverty & Economic Development Strategy: Support Training and Employment Activities, Expand Education Opportunities, Support of Section 3 goals, and Support of Start-up and expansion industry. 1 Page FUNDING SUMMARY The City of Denton is currently an entitlement city for the Community Development Block Grant (CDBG) and a participating jurisdiction for the HOME Investment Partnership (HOME) Programs. SF-424 applications for CDBG and HOME are available in the appendix page 65 and 66. The table below shows the final federal funding available from the U.S. Department of HUD for the 2012/13program year. The table below also indicates the amount of CDBG and HOME funds that will benefit low and moderate income persons. 2012/13 FUNDING SUMMARY CDBG HOME TOTAL HUD GRANTS Funds Funds Funds ANNUAL HUD GRANT ALLOCATION $847,464 $327,218 $1,174,682 ESTIMATED PROGRAM INCOME $10,000 $60,000 $70,000 2008 Sidewalk Project $36,534 CDBG Reallocated Funds 2009 SE Sewer Project $90,453 2004 Habitat for Humanity $5,003 $126,987 $184,219 $311,206 2005 Infill New Construction Program $72,589 HOME Reallocated Funds 2005 Habitat for Humanity $36,500 2007 Infill New Construction Program $70,127 TOTAL FUNDS AVAILABLE $984,451 $571,437 $1,555,888 The City of Denton and subrecipients also receives many other federal, state, local and private funds during the 2012-13 Program Year to address priority needs and specific objectives identified in the City of Denton Consolidated Plan. A total of $10,666,601 in additional resources are proposed for the 2012/13program year. A list of resources available to the City of Denton can be found on the next page and includes local, state and federal resources. 2 Page LOCAL MATCH The HOME program requires a participating jurisdiction to provide a 25% match of the federal HOME funds. The City of Denton's local match for the HOME program is $118,191. The 25% match of federal HOME grant excludes administrative allowances of 10% and CHDO operating expenses. The City of Denton will provide the match from a variety of sources including the following: 1.Residual balance of Match from 2011/12 program year. 2.FHLB funds provide to Denton Affordable Housing Corporation for eligible HOME projects. 3.Denton County Housing Finance Corporation funds provides to Denton Affordable Housing Corporation for eligible HOME projects. CITIZEN PARTICIPATION To ensure citizen participation in the 2012 Action Plan process including the substantial amendment to the 2004-2005 and 2007-2009 Action Plan, the city followed its Citizen Participation Plan at all stages of the plan and amendment. thth Public hearings were held December 8 and 12, 2011. Spanish translations were provided at both public hearings. The public hearings updated citizens on the status of current programs and activities and asked the citizens how they felt the 2012 funds should be spent. Both of the public hearings were held within a low and moderate-income neighborhood. See page 32 for minutes of both public hearings. Information on the public hearings was included in the Community Development Quarterly Newsletter. The Community Development Quarterly Newsletter is was mailed or e-mailed to neighborhood associations; recreation centers and libraries; service agencies and beneficiaries; city council, Human Services Committee (HSC) and Community Development Advisory Committee (CDAC) members; churches; applicants; contractors; participating lenders; Realtors; employees; citizens who attended previous public hearings; and interested citizens. The newsletter which is in Spanish and English is available for pickup or Flyers were also sent to the elementaries in low income neighborhoods to be included in their packets to parents. A notice was also placed in the Denton Record-Chronicle. After the Action Plan was drafted, advertisements were placed in the Denton Record-Chronicle summarizing the plan and announcing to the public where the Action Plan would be available for review, and the process for submitting comments to the City of Denton. The draft Action Plan page. The advertisements also included information on the upcoming public hearing. An ad was also placed in the quarterly Community Development Newsletter. All comments received from the public were addressed before submitting the plan to the U.S. Department of Housing and Urban Development. Comments received during the 30-day comment period will be included in the Action Plan on page 33. To ensure citizen participation at all stages of the 2012 Action Plan process, a public hearing will be scheduled on April 17, 2012 during a City Council Meeting to give citizens the opportunity to comment on the 2012 proposed projects and activities. See page 33 for minutes of the public hearing. 4 Page AMENDMENTS The City of Denton is amending the 2004-2005 and 2007-2009 Action Plan to reallocate $126,987 in CDBG funds and $184,219 in HOME funds to a new activity in 2012/13 program year. The City of Denton is amending the following Action Plans: The 2004 Action Plan is being amended to reallocate $5,003 in HOME residual funds that become available from the close-out of the 2004 Habitat for Humanity Project. The residual funds will be allocated to a new 2012 activity. The 2005 Action Plan is being amended to reallocate $72,589 in HOME residual funds that became available from the close-out of the 2005 Infill New Construction Program. The residual funds will be allocated to a new 2012 activity. The 2005 Action Plan is being amended to reallocate $36,500 in HOME residual funds that become available from the close-out of the 2005 Habitat for Humanity Project. The residual funds will be allocated to a new 2012 activity. 2007 Action Plan is being amended to reallocate $70,127 in HOME residual funds that become available from the close out of the 2007 Infill New Construction. The residual funds will be allocated to a new 2012 activity. 2008 Action Plan is being amended to reallocate $36,534 in CDBG residual funds that become available from the completion of the 2008 Sidewalk Project. The residual funds will be allocated to a new 2012 activity. 2009 Action Plan is being amended to reallocate $90,453 in CDBG residual funds that became available from the completion of the 2009 Southeast Sewer Project. The residual funds will be allocated to a new 2012 activity. EVALUATION OF PAST PERFORMANCE Last year was the -2014 Consolidated Plan for Housing and Community Development. Many things were accomplished during the year in the housing, human services and public facilities improvement activities. Though funding levels continue to decrease, programs have been revised and funding transferred if necessary to ensure that the programs assisting households and neighborhood with basic needs have continued. The City of Denton and the non-profit organizations serving residents continue to bring additional non-Federal resources to support these activities. During the 2010-11 program year, the owner-occupied Home Improvement and Minor Repair programs were managed by a smaller staff than in previous years. This was due to funding reductions. The reduction in staff spurred programmatic changes that resulted in assistance to a larger number of households than were assisted last year. A streamlined application process was developed. This, along with other changes to systems and processes minimized the time needed to complete projects. Of the 49 minor repairs completed this year, over 20 households at or below 65 percent of income limits were assisted with central air conditioner repairs or replacement during one of the hottest summers since 1980. Staff did an outstanding job making sure that most of these projects were completed in an average of two weeks or less (from application completion date to final inspection). Three homes, one rehabilitation and two reconstructions, were certified Energy Star by independent, third party raters. By continuing to add Energy Star homes to the affordable housing stock, Denton continues to provide benefit to the low/moderate-income community. The Homebuyer Assistance Program continued to assist low and moderate income renters in Denton who wished to purchase a home. Though the number of homebuyers accessing the program has not yet reached pre-recession levels, they are increasing. Changes were made to the program guidelines to 5 Page provide CDBG funds to assist with program required repairs. Having a funding source to assist with program required repairs has been a deterrent to utilizing the program. In the past, City of Denton has applied for Federal Home Loan Bank funds to assist with repairs; however, the third lien requirement by the Federal Home Loan Bank did not make those funds appealing. Another change to the program guidelines is the use of Certified Realtors by the program. This program changes allowed staff to ensure that application process. After the changes were made, staff promoted the program to increase the number of participating lenders and Realtors by providing monthly trainings and marketing the program to these groups. The number of application to the Homebuyer Assistance Program increased at the end of the 2010/11 program year. Continuum of Care activities continued to be a priority, particularly with the increase in homeless and potentially homeless households in Denton County. The strength and focus of the Denton County Homeless Coalition has supported annual awards of Emergency Shelter Grant and a Homeless Prevention and Rapid Re-Housing grant from the State of Texas. Also, Supportive Housing Program funding has been awarded by HUD to various organizations. These funds are used by local agencies to meet the needs of homeless and potentially homeless individuals and families. Over the five-year period, up to five Activities include homeless prevention, provision of essential services and payment of operating and maintenance costs for shelters. SHP funding continues to support the Homeless Management Information System for the Denton County Homeless Coalition. The Denton County Homeless coalition is working on an updated 10-year plan to help end homelessness. It is evident from the number and range of public service activities supported by the City of Denton that this is a very important focus of Federal and local support. These public services activities have been successful in meeting needs identified in the Denton community. Health care has been one area where the com services to low-income individuals in Denton County, closed, Health Services of North Texas (previously known as AIDS Services of North Texas) purchased the clinic equipment and other items, and expanded their clinic services to include the low-income individuals in Denton County. The City supports the Clinic by providing funding for patient services and medications that are not covered through the Medicaid system. The City of Denton continues to support childcare for low-income families, prenatal health care, services for the elderly, services to at risk children, services for children who are victims of abuse, shelter services for women who are victims of domestic violence, and households affected by AIDS. Staff is working more closely with Engineering, Parks and Recreation and Water/Wastewater in an attempt to speed up the public facility improvement process. The goal will be to complete public improvement projects within the grant year for which the funds have been requested. During the past year, the emphasis has been on completion of CDBG-R projects. All CDBG-R projects will be completed by October 2011. Programs and activities developed to meet community needs are recognized as an important measure of support for a very diverse population. During the coming four years, due to the uncertainty of Federal funding Community Development staff will need to expand efforts to find additional sources of funding, Housing, social services, neighborhood revitalization and public facility improvements will continue to be important focus areas for Denton Community Development. Strong collaborative efforts among the local service and housing organizations along with support from the major cities of Denton, Lewisville and Flower Mound, continue to expand opportunities for low-income individuals and households in an effort to help them reach self-sufficiency. 6 Page 2012 PROJECTS/ACTIVITIES SUMMARY The City of Denton's estimated total federal and program income funding for 2012 is $1,555,888 (includes $311,206 of Reprogrammed Funds). Program funds have been allocated to an array of projects and activities to benefit low and moderate-income households. A total of 86.5% of all CDBG and HOME funds has been allocated to low and moderate income activities not including administration activities. Each project is described in detail from pages 8 to 15 and is arranged by alphabetically order. See the following list of CDBG and HOME proposed projects and activities for their assigned page number: CDBG CDBG HOME HOME Page National Reallocated 2012 Reallocated 2012 # Project Name Objective Funds Funds Funds Funds 8 Alexander Sewer Line Project LMA $51,500 9 Community Development Administration N/A $171,492 $38,673 9 Crescent Street Sidewalk Project LMA $127,000 10 Denton Affordable Housing LMH $100,000 10 Denton City County Day School LMC $31,520 11 Denton City County Day Improvements LMC $72,581 11 Denton County Friends of the Family LMC $25,000 12 Family Health Care, Inc. LMC $19,000 12 Fred Moore Day Nursery Improvements LMC $286,759 13 Health Services of North Texas LMC $26,519 13 Home Improvement Program LMH $184,219 $242,545 14 Martin Luther King Summer Program LMC $15,000 14 Minor Repair Program LMH $126,987 $21,013 15 Special Programs for Aging Needs LMC $10,080 15 Tenant Based Rental Assistance LMH $6,000 Total Funding Allocated to Projects $126,987 $857,464 $184,219 $387,218 Funding Available $126,987 $857,464 $184,219 $387,218 Balance of Funds $0 $0 $0 $0 Total for Low and Moderate Activities $126,987 $685,972 $184,219 348,545 Percentage of Low/Moderate Income Activities 100% 80% 100% 90% 7 Page PROJECT DESCRIPTIONS The following are descriptions of projects and activities that will be funded during the 2012 program year with CDBG and HOME funds: ALEXANDER SEWER LINE REPLACEMENT line will be constructed and placed in the street. The existing sewer line is substandard in size, has met the life expectancy with significant age deterioration, is in a state of disrepair and has had a number of service issues with sewer line chokes. The project is located in a low and moderate income census tract that has a total of HUD Matrix Code: 03J Water/Sewer Improvements 570.201(c) Objectives: Suitable Living Environment Eligibility: 570.208(a)(1) Low/Mod Area Decent Housing Priority Need: Infrastructure Creating Economic Improve quality/increase quantity of public Opportunities Specific Objective: improvements for low income persons. Number of persons assisted where activity was used Outcomes: Specific Outcomes to meet a measurable improvement of quality. Availability/Accessibility Indicators: 2,192 people Affordability Sustainability Project Goals: 2,192 people Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $51,500 Location: CT 21200/BG 2 72.72% LM HOME 0 Start Date 09/01/12 Other Sources 0 Completion Date 07/31/13 Total $51,500 8 Page COMMUNITY DEVELOPMENT ADMINSTRATION CDBG and HOME funds will be used for program management, coordination, monitoring and evaluation housing. munity Development Department.Funding includes $2,000 in proposed CDBG program income and $4,500 in HOME Program Income. 21A General Program Administration 570.206 Objectives: 21H HOME Admin/Planning Costs of PJ (subject to HUD Matrix Code: Suitable Living Environment 10%) 92.207 (a) Decent Housing Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Creating Economic Opportunities Priority Need: Planning & Administration Specific Objective: N/A Outcomes: Availability/Accessibility Specific Outcomes: N/A Affordability Project Goals: N/A Sustainability Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $174,492 Location: Community Wide HOME $38,673 Start Date 08/01/12 Other Sources $221,560 Completion Date 07/31/13 Total $431,725 CRESCENT SIDEWALK PROJECT The project consists of installing 900 feet of sidewalk on the north side of Crescent from Fulton to Alice. And install 870 feet of sidewalk on the north side of Crescent from Alice to Carroll. Both sections would require new sidewalk and disability ramps. Approximately 1,770 linear feet of sidewalk will be constructed. Project HUD Matrix Code: 03L Sidewalks 570.201(c) Objectives: Suitable Living Environment Eligibility: 570.208(a)(1) Low/Mod Area Decent Housing Priority Need: Infrastructure Creating Economic Improve quality/increase quantity of public Opportunities Specific Objective: improvements for low-income persons. Outcomes: Specific Outcomes Number of persons assisted where activity was used Availability/Accessibility Indicators: to meet a measurable improved quality. Affordability Project Goals: 1,770 linear feet of sidewalk Sustainability Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $127,000 Location: CT 204.03 /BG 1 57% LM HOME 0 $22,100 Start Date 09/01/12 Other Sources Completion Date 7/31/13 Total $149,100 9 Page DENTON AFFORDABLE HOUSING CORP RENTAL UNITS Rehabilitation of affordable rental units in Denton for special needs populations. These rental units are owned by Denton Affordable Housing Corp. Funds will be utilized for the actual cost of rehabilitation of rental units. This project also consists of $20,000 for operating expenses and $80,000 in CHDO Set-aside (minimum15% of HOME Grant). Program will be carried out by the Denton Affordable Housing Corporation a certified Community Housing Development Organization (CHDO). HUD Matrix Objectives: 14B Rehab; Multi-Unit Residential Buildings 570.202 Code: Suitable Living Environment Eligibility: 570.208(a)(3) Low/Mod Housing Decent Housing Creating Economic Priority Need: Rental Housing Opportunities Specific Objective: Improve the quality of affordable rental housing. Outcomes: Specific Outcomes Number of households assisted with standard Availability/Accessibility Indicators: affordable housing units. - 3 housing units Affordability Sustainability Project Goals: 3 housing units Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: CHDO 92.2 CDBG 0 Location: Downtown Denton HOME $100,000 Start Date 09/01/2012 Other Sources $214,522 Completion Date 09/30/2013 Total $314,522 DENTON CITY COUNTY DAY SCHOOL Provision of childcare services for low income children between the ages of 2 years and 5 years. Funds will be The school provides affordable day care on a sliding scale. Project will HUD Matrix Code: 05L Child Care Services 570.201(e) Objectives: Suitable Living Environment Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Decent Housing Priority Need: Public Services Creating Economic Opportunities Improve the services for low/moderate income Specific Objective: persons. Outcomes: Specific Outcomes Number of persons assisted with improved access to Availability/Accessibility Indicators: a service - 199 persons Affordability Sustainability Project Goals: 199 People Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG 31,520 Location: 1603 Paisley Street, Denton Texas 76209 HOME Start Date 10/01/12 Other Sources $483,760 Completion Date 09/30/13 Total $515,280 10 Page DENTON CITY COUNTY DAY SCHOOL PROJECT Project consists of making needed playground and school improvements to the school. CDBG funds will be used to replace of playground equipment, laundry room improvements, renovation to storage room and additional to additional storage space and cubbies in classrooms. The school provides day care on a sliding Denton City County Day School. Objectives: HUD Matrix Code: 03M Child Care Centers 570.201 (C) Suitable Living Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Environment Priority Need: Public Facilities Decent Housing Creating Economic Improve the services for low/moderate income Opportunities Specific Objective: persons. Outcomes: Specific Outcomes Number of persons assisted with new access to a Availability/Accessibility Indicators: facility 199 children Affordability Sustainability Project Goals: 199 children Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG $72,581 Location: 1603 Paisley Street, Denton Texas 76209 HOME 0 Start Date 08/01/12 Other Sources 0 Completion Date 12/31/12 Total $72,581 DENTON COUNTY FRIENDS OF THE FAMILY Provision of counseling services, crisis assistance and emergency shelter for family members impacted by domestic violence and/or sexual assault. Funds will be utilized to pay direct services for victims of domestic violence. Program will be carried out by the Denton County Friends of the Family. HUD Matrix Code: 05G Battered and Abused Spouses 570.201(e) Objectives: Suitable Living Environment Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Decent Housing Priority Need: Homeless Creating Economic Opportunities Specific Objective: Provide emergency services for homeless persons. Outcomes: Specific Outcomes Number of persons assisted with improved access to Availability/Accessibility Indicators: a service 160 persons Affordability Sustainability Project Goals: 160 People Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG $25,000 Location: Confidential HOME Start Date 10/01/2012 Other Sources $1,919,371 Completion Date 09/30/2013 Total $1,944,374 11 Page FAMILY HEALTH CARE Provision of a prenatal clinic aiding women who are without private insurance or Medicaid. Funds will be used to procure services for non-Medicaid eligible, low-income pregnant women. Program will be carried out by Family Health Care, Inc. Objectives: HUD Matrix Code: 05M Health Services 570.201 (e) Suitable Living Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Environment Priority Need: Public Services Decent Housing Creating Economic Improve the services for low/moderate income Opportunities Specific Objective: persons. Outcomes: Specific Outcomes Number of persons assisted with improved access to Availability/Accessibility Indicators: a service 65 persons Affordability Sustainability Project Goals: 65 People Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG $19,000 Location: 3537 South I-35E, Suite 210, Denton 76210 HOME Start Date 10/01/2012 Other Sources $446,958 Completion Date 09/30/2013 Total $465,958 FRED MOORE DAY NURSERY PROJECT Project consists of various improvements to the day care facility. Improvements will include classroom addition, improvements of sidewalks and parking, ADA/TAS compliance, construction of retaining wall and drainage, replacement of windows, replacement of fencing, painting, and upgrade of playground equipment landscaping. The day care provides services to low and moderate-income families. The project will be carried out by Fred Moore Day Nursery School and the Community Development Division. Objectives: HUD Matrix Code: 03M Child Care Centers 570.201 (C) Suitable Living Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Environment Priority Need: Public Facilities Decent Housing Creating Economic Improve services for low and moderate-income Opportunities Specific Objective: persons. Outcomes: Specific Outcomes Number of persons assisted with access to improved Availability/Accessibility Indicators: facility 140 Affordability Sustainability Project Goals: 140 persons Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG $286,759 Location: 821 Cross Timber Street, Denton, 76205 HOME 0 Start Date 09/01/12 Other Sources 0 Completion Date 05/31/13 Total $286,759 12 Page HEALTH SERVICES OF NORTH TEXAS Provision of food and medical care to individuals and families impacted by AIDS/HIV and medical assistance to underserved, low-income, and uninsured residents of the city of Denton. Funds will be used to buy food, hygiene products and medical care for non-HIV related infections and chronic diseases. Additional funding will be used for the salary of a pharmaceutical assistance program - coordinators salary, medical care, diagnostic tests, laboratory tests, medication and durable medical supplies for low-income residents of the city of Denton. Program will be carried out by Health Services of North Texas. Objectives: HUD Matrix Code: 05 Public Services (General) 570.201(e) Suitable Living Environment Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Decent Housing Priority Need: Non-Homeless Special Needs Creating Economic Opportunities Improve the services for low/moderate income Specific Objective: persons. Outcomes: Number of persons assisted with improved access to Availability/Accessibility Specific Outcomes: a service 801 persons Affordability Sustainability Project Goals: 801 People Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG $26,519 Location: 4210 Mesa Drive, Denton Texas 76207 HOME Start Date 10/1/2012 Other Sources $998,500 Completion Date 9/30/2013 Total $1,025,019 HOME IMPROVEMENT PROGRAM Rehabilitation of owner-occupied structures in targeted neighborhoods. Funds are available in low interest loan and grant combinations. Homes that are not suitable for rehabilitation are demolished and reconstructed. Funding also includes estimated program income for HOME ($54,000) and CDBG ($8,000). Program will be Division. HUD Matrix Code: 14A Rehab; Single-Unit Residential 570.202 Objectives: Suitable Living Environment Eligibility: 570.208(a)(3) Low/Mod Housing Decent Housing Creating Economic Priority Need: Owner-occupied Housing Opportunities Specific Objective: Improve the quality of owner-occupied housing. Outcomes: Specific Outcomes Number of units brought from substandard to Availability/Accessibility Indicators: standard condition 9 housing units Affordability Sustainability Project Goals: 9 housing units Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $0 Location: Community Wide HOME $426,764 Start Date 08/01/2012 Other Sources Completion Date 07/31/2013 Total $426,764 13 Page MARTIN LUTHER KING SUMMER PROGRAM Provision of a summer day program targeted to youth in Southeast Denton. Funds will be used to provide scholarships for low- Department. HUD Matrix Code: 05L Child Care Services 570.201(e) Objectives: Suitable Living Environment Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Decent Housing Priority Need: Public Services Creating Economic Opportunities Improve the services for low/moderate income Specific Objective: persons. Outcomes: Specific Outcomes Number of persons assisted with improved access to Availability/Accessibility Indicators: a service 56 people Affordability Sustainability Project Goals: 56 people Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $15,000 Location: 1300 Wilson St., Denton Texas HOME Start Date 06/01/14 Other Sources Completion Date 08/31/14 Total $15,000 MINOR REPAIR PROGRAM Program serves low-income homeowners by providing a grant of up to $5,000 for repairs. Repair cannot be ivision. HUD Matrix Code: 14A Rehab; Single-Unit Residential 570.202 Objectives: Suitable Living Environment Eligibility: 570.208(a)(3) Low/Mod Housing Decent Housing Creating Economic Priority Need: Owner-occupied Housing Opportunities Improve the quality of owner housing. Specific Objective: Outcomes: Specific Outcomes Number of units occupied by elderly - 34 Availability/Accessibility Indicators: Number of units made accessible - 5 Affordability Sustainability Project Goals: 34 housing units Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $148,000 Location: Community Wide HOME Start Date 08/01/2012 Other Sources Completion Date 7/31/2013 Total $148,000 14 Page SPAN, INC. (SERVICES PROGRAMS FOR AGING NEEDS) Provision of congregate and home-delivered meals to the elderly. Funds will be used to buy meals. SPAN provides meals, primarily to elderly Denton residents or to persons sixty years or older. Home meals are specifically provided to home-bound persons. Congregate meals are provided at two local senior centers. Of the meals provided by SPAN, Inc., 16% are congregate meals and 84% are home-delivered meals. Program will be carried out by SPAN. Objectives: HUD Matrix Code: 05A Senior Services 570.201(e) Suitable Living Environment Eligibility: 570.208(a)(2) Low/Mod Limited Clientele Decent Housing Priority Need: Non-housing special needs Creating Economic Opportunities Specific Objective: Improve the services for low/moderate income persons. Outcomes: Specific Outcomes Number of persons assisted with improved access to a Availability/Accessibility Indicators: service 330 persons Affordability Sustainability Project Goals: 330 people Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Private 570.500(c) CDBG $10,080 Location: 1800 Malone Street, Denton, Texas 76201 HOME Start Date 10/01/2012 Other Sources $620,141 Completion Date 09/30/2013 Total $630,221 TENANT BASED RENTAL ASSISTANCE Provision of rental assistance to special needs households including elderly and disabled. Funds will be utilized to make direct rental payments to owners/manager s of units where a special needs TBRA resident resides. Project Objectives: HUD Matrix Code: 05S Rental Housing Subsidies (TBRA) Suitable Living Eligibility: N/A Environment Priority Need: Rental Housing Decent Housing Creating Economic Specific Objective: Improve access to affordable rental housing. Opportunities Outcomes: Specific Outcomes Number of assisted units occupied by elderly or Availability/Accessibility Indicators: disabled households 2 households Affordability Sustainability Project Goals: 1 households Primary Purpose: Homeless HIV/AIDS Disabled Funding: Subrecipient: Local Government CDBG $ Location: Community wide HOME $6,000 Start Date 08/01/12 Other Sources $ Completion Date 07/31/13 Total $6,000 15 Page OTHER RESOURCES AVAILABLE GENERAL FUNDS Also, during the 2012 program year, the City of Denton plans to undertake additional activities/programs to address local objectives and strategies using City of Denton General Fund dollars. The Human Services Advisory Committee has recommended funding the following human services programs. It is recommended that these activities be funded through Denton's general fund budget. City Council will consider approval of the following recommendations in September 2012. General Other Total Category / Agency Funds Funds Funds Aging Services Day Stay for Adults 45 people $5,100 $286,800 $291,900 RSVP 490 people $10,000 $207,967 $217,967 Emergency Services Denton County HMIS N/A $18,000 $68,908 $86,908 HOPE, Inc. 40 people $24,000 $47,533 $71,533 Salvation Army of Denton 950 people $20,000 $106,440 $126,440 Day Care /After School Care Denton Christian Preschool 95 people $22,500 $408,761 $431,261 Fred Moore Day Nursery 140 people $35,000 $394,825 $429,825 Child/Family Services CASA 216 people $10,000 $164,475 $174,475 Communities in School 380 people $8,000 $691,276 $699,276 Other Services Camp Summit 35 people $2,000 $1,512,455 $1,514,455 PediPlace 284 people $4,480 $1,682,469 $1,686,949 Total 16 Page STRATEGIES & PROPOSED PROJECTS The City of Denton's 2012 funding has been allocated to programs and activities that meet objectives stated in Denton's five-year strategic plan. Following is the list of the five-year strategies and proposed outcomes stated in the 2010-14 Consolidated Plan and proposed projects and activities that will be undertaken to meet those strategies. Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy RENTAL HOUSING STRATEGIES DH-3.1 Encourage and support An addition of 150 Provide support for developments meeting this Sustainability of the development of affordable units in mixed strategy. Decent Housing small mixed-income income developments with rental developments in 50 units or less would assist accessible areas. in meeting this outcome measure. DH-2.1 Encourage self-Self sufficiency programs Work with and provide funding when appropriate Affordability of sufficiency among will target households to support transitional housing and self- Decent Housing households that receiving rental assistance sufficiency programs administered by Denton currently receive rental and other forms of public Housing Authority and HOPE, Inc. and other subsidies and other assistance. Create housing local organizations. forms of public affordability for 3 to 5 support. households per year. DH-1.1 Encourage and support Support repairs or Work with Code Enforcement Division and local Availability/ the rehabilitation of rehabilitation of 5 to 10 rental property owners to identify and support Accessibility of substandard units. units per year. rehabilitation of substandard units. Decent Housing DH-2.2 Encourage and assist Approximately 150 renters Continue supporting the Affordability of low-income renters to will be assisted. Decent Housing become homeowners. Housing Opportunity Program, New Construction Program and Nevada Court Project Sufficiency Program and Habitat for Humanity. DH-1.2 Target programs and Four newsletters per year Disseminate program information in Spanish and Availability/ information to will be sent out. Additional English to organizations serving these groups. Accessibility of minorities and the information will appear on Decent Housing elderly. cable channel. OWNER-OCCUPIED HOUSING STRATEGIES DH-2.3 Educate homeowners Information will be provided 9 households will be provided successful Affordability of regarding home to 8-10 households per year. homeowner education. Decent Housing maintenance and budgeting for major and minor repairs and safe cleaning practices. DH-2.4 Assist low and Provide minor repairs to Funding of the Minor Repair Program for a Affordability of moderate-income approximately 100 very low minimum of 34households. Decent Housing households with to moderate-income minor housing repairs homeowners. and weatherization. 17 Page Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy DH-3.2 Encourage and assist Assistance to 20 to 35 Funding of the Home Improvement Program for 9 Sustainability of low and moderate-households. It is anticipated households. Decent Housing income homeowners that 25%-35% of the annual to maintain their units allocation will be dedicated to up to current City of this targeted area. Denton code standards in targeted areas. HOMEOWNERSHIP & PRODUCTION OF AFFORDABLE UNITS DH-2.5 Educate homebuyers Information will be provided Support of HUD approved homeowner-ship Affordability of regarding home to 100 prospective workshops by local agencies and lenders Decent Housing buying process and homebuyers. household budgeting. DH-2.6 Encourage and assist Approximately 100 renters Homebuyer Affordability of low and moderate will be assisted. Decent Housing income renters to Housing Opportunity Program with residual become homeowners. funds. It is anticipated that 35% to 50% will be minority households. DH-2.7 Support production of Construction of an estimated New Affordability of affordable units. 50 new units. Construction Program and DAHC and Habitat for Decent Housing CONTINUUM OF CARE PREVENTING HOMELESSNESS DH-2.8 Provide assistance for 1) Support a minimum of 1a) Support and refer persons to local business Affordability of low-income 100 units of individual Decent Housing households to secure and group counseling and and Credit Counseling Classes and sustain safe, educational opportunities 1b) Provide funding to HOPE, Inc in support of decent affordable concerning securing and programs housing maintaining a home. 2a) Provide administrative support and funds including 2b) Continue to support the Tenant 2) Support 750 individual/ Based Rental Assistance from HOME funds family units of services to to the Elderly and Disabled to maintain secure and maintain independent living and to prevent housing including homelessness. prevention of foreclosure and eviction a year. CONTINUUM OF CARE OUTREACH AND ASSESSMENT SL-1.1 Improve community 1) Continue implementation 1) Provide funds to the Denton County Availability/ assessment of needs of HMIS. Increase data Homeless Management Information System Accessibility of and services available sharing and number of to enroll and support homeless service Suitable Living participants. At least 3 agencies. Environment 5 agencies should 2) Assist the Denton County Homeless participate in data sharing. Coalition to organize a taskforce to create 2)Support development of a and implement a plan to in Chronic county-wide, coordinated Homelessness including a coordinated Discharge Policy and Plan discharge policy. to End Chronic Homelessness in two years. 18 Page Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy CONTINUUM OF CARE EMERGENCY SHELTER DH-1.3 Meet the emergency 1) Support at least 1,000 1) Provide funds to the Denton County Friends Availability/ shelter and basic emergency shelter nights of the Family Safe Shelter. Accessibility of health, food, clothing, of stay a year. 2a) Support local agency with application to Decent Housing and personal hygiene 2)Assist local agencies to Emergency Solutions Grant, Supportive needs of the homeless apply for at least three Housing Program. and victims of grants to provide domestic violence. supportive services to all homeless, victims of domestic violence, homeless families or homeless youth. CONTINUUM OF CARE TRANSITIONAL HOUSING DH-1.4 Meet the transitional 1) Support at least 50 1a) Availability/ housing and individuals/ families program to assist 40 people. Accessibility of supportive service provided with transitional 2a) Provide local agencies with information on Decent Housing needs of the homeless housing a yeargrant opportunities for funds to support and victims of 2)Assist local agencies to transitional housing and supportive services. domestic violence in apply for at least two 2b) Provide support for the applications to preparation for a grants to provide request Emergency Solutions Grant Funds move to permanent or additional transitional and Supportive Housing Program funds for permanent supportive housing and supportive transitional housing and supportive services housing. services3) Attend Ten Year Plan to End Homelessness 3)Support the increase use meetings and provide information on the of transitional housing importance and need for transitional housing and/or supportive services and/or supportive services. to prepare individuals for permanent housing in the Ten Year Plan to End Homelessness. CONTINUUM OF CARE TRANSITION TO PERMANENT HOUSING AND INDEPENDENT LIVING DH-3.3 1) Assist agencies to apply 1a) Support local Health Services of North Texas Provide homeless Sustainability of for at least two grants to and Denton County MHMR apply for and victims of Decent Housing provide permanent Supportive Housing Program funds for domestic violence supportive housing with permanent supportive housing program with permanent or an emphasis on chronic projects. permanent homeless and persons 1b) Provide local agencies with information on supportive housing. with a severe mental grant opportunities for funds to support illness and/ or HIV transitional housing and supportive services. positive status. 2a) Participate in the Denton County Homeless 2)Assist at least two Coalition. community partnerships/ 2b) Provide funding to support programs of collaborative efforts to HOPE, Inc, Denton County Friends of the continue to provide Family, and Denton Affordable Housing additional permanent Corporation who have a collaborative effort housing opportunities to to move victims of domestic violence from the homeless, potentially emergency shelter to Transitional housing in homeless and victims of preparation for stable, sustainable permanent domestic violence housing. 19 Page Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy LEAD-BASED PAINT STRATEGIES DH-1.5 Educate homeowners, 30 households and 50-75 13 homeowners will receive both the HUD Availability/ rental property contractors and property pamphletProtect Your Family from Lead in Accessibility of owners/managers & managers received field Your Home and the EPA pamphletRenovate Decent Housing contractors regarding guides for painting, home Right. Fifteen realtors will be educated on both disclosure, the history maintenance and renovation the HUD Lead Rule and the EPA RRP Rule. All of lead-based paint, work instructions. 20 contractors contacted will be encouraged to its hazards to children owners, managers or receive EPA certification. and how to use safe contractors receive individual work practices when safe work practice video disturbing paint in training for the five-year older housing. period DH-1.6 Reduce Lead-Based Average of 40 units will In properties built before 1978, five minor repairs, Availability/ Paint Hazards in receive lead-based paint three owner occupied rehabilitations and five Accessibility of owner and renter-inspection, hazard control homebuyer assistance projects will be completed Decent Housing occupied residential reduction work or abatement, and receive lead-based paint reduction work, pass units as needed. pass inspections and, when inspections and meet final clearance in required, meet final clearance compliance with 24 CFR 35 regarding lead-based over the five-year period. paint during 2011. For the Homebuyer Assistance Program, only a visual inspection will be conducted and property must pass inspection. HUMAN SERVICES STRATEGIES SL-1.2 Meet the basic food 1) Support at least 300 2a) Provide funds to support the Nutrition Availability/ needs of the homeless emergency meals and food Center of Health Services of North Texas to Accessibility of and low-income bags a year provide an estimated 50 persons with Suitable Living weekly nutritional shops. Environment 2) Support at least 150 meals 2b) Provide funds to support SPAN who will and nutritional food provide meals to 330 to persons over 60 or bags/shops a year disabled persons. SL-1.3 Meet the basic shelter 1) Support at least 250 1) Provide funds to the Denton County Friends Availability/ needs of homeless emergency shelter nights of the Family Safe Shelter to assist 160 Accessibility of and low-income of stay a year people. Suitable Living persons 2)Support at least 25 2) Provide funds to HOPE, Inc to support a Environment individuals/ families transitional housing program for an estimated provided with transitional 40-65 persons. housing a year 3a) Provide 10 staff hours to support the Denton 3)Provide at least 60 hours County Homeless Count conducted by the of staff time in support of Denton County Homeless Coalition (DCHC). at least 3 projects for the 3b) Provide staff time as necessary to support the Denton County Homeless DCHC application for Continuum of Care Coalition a year funds. 4)Support 75 individual/ family units of case management and other services to maintain housing including prevention of foreclosure and eviction a year 20 Page Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy SL-1.4 Foster and maintain 1) Participate in at least 3 1a) Participate in the Denton County Homeless Availability/ an environment coalitions and/or Coalition in the effort to prevent and end Accessibility of where families, collaborative efforts for homelessness. Suitable Living neighborhoods, and community initiatives to 2a) Provide funds to three daycares to support the Environment communities enjoy foster and maintain an provision of childcare to an estimated 357 strong, supportive environment to promote families. relationships strong, supportive 2b) Provide funds to after school/summer care relationships. programs and the provision of childcare for 2)Support at least 150 56 children. individuals/ family units 3a) Provide support to Denton County Friends of of childcare, after-school the Family for the provision of domestic and summer care, violence and sexual assault victim services parenting skills, and adult including counseling. education assistance a year. Center for Denton County to provide sexual 3)Support at least 75 units abuse/assault services to children and non- of domestic violence and offending families members. sexual assault prevention 4) Provide support to Denton County Friends of education and training a the Family for the provision of community year education and offender classes to prevent domestic violence and sexual assault. SL-1.5 City residents have 1) Support at least 50 units 1) Provide support the Family Health Care, Availability/ access to health care of health care services a PediPlace and Health Services of North Accessibility of to be as physically year. Texas for primary health care and pre-natal Suitable Living and mentally fit as 2)Participate in any services to at least 1150 persons. Environment possible coalitions/collaborative efforts to improve availability of health care especially for low- income persons, elderly, and people with disabilities. 3)Support at least 20 units of mental health care services a year... INFRASTRUCTURE & PUBLIC SERVICE FACILITIES STRATEGIES SL-3.1 Street improvements. Promote livability & Not applicable this year. Sustainability of sustainability for residents of Suitable Living low/mod neighborhoods. Environment Projects will support 200 hhs. SL-3.2 Installation of new Promote livability and Provide funding for installation of sidewalks on Sustainability of sidewalks and sustainability for residents of Crescent Street. Suitable Living replacement sidewalks. low/mod neighborhoods. Environment Projects will support 200 hhs. SL-3.3 Installation of water and Promote livability and Provide funding for replacement of sewer lines on Sustainability of sewer lines. sustainability for residents of Alexander Street. Suitable Living Connection of low/mod neighborhoods. Environment residential units to Projects will support 150 hhs. services. 21 Page Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy SL-3.4 Installation of drainage Promote livability and Not applicable this year. Sustainability of improvements including sustainability for residents of Suitable Living improvements that will low/mod neighborhoods. Environment remove residential Project will support properties from approximately 50 hhs. floodplain. SL-3.5 Rehabilitation and Improve availability & Not applicable this year. Sustainability of expansion of public accessibility of services Suitable Living services facilities. through improvement to at Environment least 2 public service facilities. SL-3.6 Improve and/or expand Improve availability & Not applicable this year. Sustainability of park facilities including accessibility of services to at Suitable Living open space, playground least 2 park facilities. Environment and other recreational facilities. DEMOLITION STRATEGIES SL-3.7 Continue to demolish To demolish 20 structures Continued support for the Demolition Program Sustainability of substandard buildings during the five-year period. through Code Enforcement. Suitable Living to improvement the Environment appearance and safety of neighborhoods ANTI-POVERTY & ECONOMIC DEVELOPMENT STRATEGIES EO-3.1 Support training and Provide economic Provide non-federal incentives to organizations to Sustainability of employment activities opportunity by supporting create jobs. Work with job training organizations Economic targeted to poverty activities that create jobs. to promote training in specific areas of need. Opportunity and very low-income Observe an increase in the households. number of poverty and low- income hhs that achieve self- sufficiency*. EO-1.1 Expand educational Provide economic Provide funding to transitional housing providers. Availability/ opportunities for opportunity for transitional Request that information on educational Accessibility of those seeking housing clients. 25-35 hh opportunities be provided to clients. Economic transitional housing (over 5 years) receive Opportunity or other housing counseling/educational support services. services. EO-1.2 Encourage support of Over the five-year period 25+ Monitor federally funded projects and work with Availability/ Section 3 goals by individuals hired for projects contractors to ensure that Section 3 requirements Accessibility of local contractors. by private contractors. are fulfilled. Economic Opportunity BARRIERS TO AFFORDABLE HOUSING STRATEGIES DH-1.6 Educate the Improve accessibility and Quarterly newsletter will be sent out to clients, Availability/Accescommunity regarding availability of information on local lenders, realtors, agencies, churches, sibility of Decent the benefits of affordable units by providing neighborhood associations, libraries, recreation Housing affordable housing. homeownership and fair centers and many others. Two public hearing will housing information, be held during the preparation of the annual quarterly newsletters, at least action plan and one during the preparation of the 2 public hearings annually. performance report. 22 Page Outcome/ 5-yr Objective Consolidated 5-yr Consolidated Plan 1-yr Action Plan Plan Outcome Measures Proposed Activities Strategy DH-2.9 On an annual basis, Create affordability in Continue to request impact fee grants from the Affordability of request approval and housing through provision of General Fund for housing non-profits for the Decent Housing funding for impact an average of three to five construction of affordable housing. fee grants for grants per year over the five- producers of year period. affordable housing. DH-2.10 Allocate funding to Create affordability in Support for Denton Affordable Housing Affordability of the non-profit and housing through construction , Private Decent Housing for-profit of 25 50 SF units and 50 -developers and the Cit organizations that are 100 rental units that are Program. developing affordable affordable to low-income housing. Request that households over the five-year they attempt to period. maximize the leveraging of these dollars and provide documentation. 23 Page 2011 PROPOSED PROJECT MAP With Minority Concentrated areas by Census Tracts Minority 4 Concentration by Census Tracts 5 0 - 25% 2 +25% - 30% 3 +31% - 40% +41% - 50% +50% - 6 1 100% Source: U.S. 2000 Census 2012 Projects and Activities 1. Alexander Sewer Line Replacement Project 4. Health Services of North Texas* 2. Denton City County Day School* 5 Crescent Sidewalk Project 3. Family Health Care* 6. Fred Moore Day Nursery Project Community-Wide Activities MLK Summer Program* Minor Repair Program CDBG and HOME Administration HOPE, Inc. Denton Affordable Housing Corp. Rental Services Program for Aging Needs, Inc Home Improvement Program Tenant Based Rental Assistance Program Geographic distribution of projects is based on citizen, service provider and City staff input regarding significant needs in the low-income community, specifically in regard to public facility improvements. Home Improvement Program activities are limited to low-income areas that are zoned residential. This is to ensure that substantial amounts of funding are not expended on housing in areas zoned commercial or industrial, where the zoning transition in the near future, would no longer allow residential development. *Public service activity locations are provided on the above map, however, services provided by each of the organizations is available to low and moderate-income households throughout the Denton community. 24 Page OTHER PROGRAM SPECIFIC REQUIREMENTS HOME PROGRAM - FORMS OF INVESTMENT The City of Denton, through the Homebuyers Assistance Program (HAP). Under the HAP program the maximum HOME subsidy will be $14,900. This amount includes all investment that enables the family to purchase the unit. This sets up a 5, 7 or 10-year recapture period for all homebuyers. The subsidy is provided as a 5, 7 or 10 year deferred forgivable loan. Under the AHOP program the maximum HOME subsidy will also be $14,900 and is set up as a 5-year recapture period. According to the promissory note, the borrower agrees to occupy the property as his/her primary residence for the term of the loan from the execution date of the promissory note and deed of trust. The borrower must also agree to pay all mortgage payments, taxes and other assessments on the property in a timely manner. In the event the borrower complies with the terms of the promissory note, deed of trust and the program, the City of Denton and DAHC agree to release the maker of the note from payment of the loan. Borrower agrees not to sell, lease, or transfer any interest therein during the term of the loan. In the event that the borrower sells, leases or transfers the property, the City of Denton and DAHC will require that the loan balance be repaid. If the borrower sells the property or if the property is foreclosed upon, or transferred in lieu of foreclosure, the loan balance will be repaid from the net proceeds. Net proceeds are defined by HUD as the sale price less closing costs and mortgage payoff. If the net proceeds of the sale are not sufficient to repay the loan balance, the City of Denton and DAHC can reduce the amount based on the available net proceeds at the time of sale. Recaptured funds from the either program will be used to assist other first-time homebuyers. Funding agreements and/or contracts with community housing development corporations and/or subrecipients will include a requirement that the organization comply with HOME regulations in regard to continued affordability of assisted units. There are no other forms of investment that are not described in §92.205(b) by the City of Denton. MONITORING STANDARDS AND PROCEDURES The City of Denton will complete an annual comparison of the objectives stated in the 5-year Consolidated Plan with actual accomplishments. Based on the comparison the City of Denton will consider making changes or updates to the 5-year Consolidated Plan. The City of Denton provides CDBG and General Funds to several non-profits agencies and agencies on a daily basis. Each year agency staff is provided with training on financial procedures and data collection. Agency staff is provided with appropriate Federal guidelines and OMB circulars to ensure that they have access to pertinent information. Agencies are required to provide quarterly beneficiary and financial reports. A year-end report is required to detail annual expenditures, beneficiary information, funding sources and major accomplishments. Each year, the Human Services Coordinator completes a risk analysis based on established criteria. On-site monitoring visit The on-site monitoring includes a review of client files, financial and accounting records, and procurement procedures. Independent audits are also submitted and reviewed by the City staff. 25 Page For the HOME program, a similar process is also followed to monitor the Denton Affordable Coordinator with the help of the Community Development staff monitors the CHDO on a regular basis to ensure that the non-profit is meeting HOME regulations. TBRA units and residents are monitored on an annual basis to ensure that all HOME requirements are met. Also, the only rental project not funded through the local CHDO, is a project that provides transitional housing and services for single-parent families. This organization is also monitored annually including a review of the client files for income information. Programs and projects carried out by the City are monitored daily. Staff maintains checklists on individual projects to ensure that all required procedures have been completed. The housing rehabilitation staff maintains records on all rehabilitation projects. The Community Development Coordinator maintains records for the Homebuyer Assistance Program and the Administrator maintains records on public infrastructure projects. The Administrator reviews and certifies all applications prior to provision of assistance. A year-end report that details expenditures, revenue, beneficiary information and major accomplishments is also required from all City programs and projects. PUBLIC HOUSING IMPROVEMENTS The City of Denton has no public housing units. PUBLIC HOUSING RESIDENT INITIATIVES The City of Denton has no public housing units. However, City staff will continue to work with the Denton Housing Authority to promote the Homebuyers Assistance Program to those currently receiving Section 8 assistance. Information on the Homebuyer Assistance Program has been mailed to all Section 8 recipients with their utility bills. No resident initiatives strategies were included in the Consolidated Plan. INSTITUTIONAL STRUCTURE T10-2014 that hinder effective housing and social services delivery. These gaps include the following with 1.Need for more effective communication between housing organizations in the North Texas area, including those serving the City of Denton. Local housing organizations need to work together to expand resources and programs to ensure that a variety of housing choices are available to serve low and moderate-income households. Action to overcome gap: Continue to encourage participation in the Denton County Homeless Coalition, the Denton County Senior Services and other collaborative organizations. Work with agencies and continue to support partnership efforts and the sharing of information regarding funding opportunities. 2.Need for more effective coordination between emergency assistance agencies. Action to overcome gap: Continue to support efforts of the Denton County Homeless Coalition and HOPE, Inc. to expand the network of organizations participating in HMIS. 26 Page 3.Lack of private contractors experienced in lead-based paint hazard reduction and abatement and lack of funding to complete projects. Contractor training along with additional funding targeted to lead abatement is critical to continue the City's owner-occupied rehabilitation program. Action to overcome gap: Request additional funding where available to train contractors and pay increased costs. Work with training organizations to promote training opportunities to local contractors and employees. 4.Lack of shelter facilities for families and youth. Action to overcome gap: Support work of Denton County Homeless Coalition in targeting priority services and facilities needed in the area. Assist in grant writing and other forms of fund raising. Administer homeless grant funds when appropriate and support is needed. 5.Lack of coordination of homebuyer/homeowner educational services needed to provide a higher level of information. Action to overcome gap: Investigate a partnership with the Denton Housing Coalition, Denton Affordable Housing Corporation and/or the State of Texas to develop a more comprehensive educational program. 6.Inability to assist low and moderate-income property owners to bring housing units up to standard condition. Action to overcome gap: Seek out additional funding to assist low income homeowners and work to develop program or policies to ensure that owners of rental property improve units as needed to maintain unit up to local code requirements. ADDRESSING THE CHRONIC HOMELESS (UPDATE IN PROGRESS) The Denton County Homeless developed the following steps during the 2010-2014 Consolidated Plan process to address chronic homeless. These steps are reaffirmed during the 2012/13program year. The Denton County Homeless Coalition believes a structured and seamless collaborative system of services and programs can move individuals experiencing chronic homelessness to sustainable permanent supportive housing. This transition to sustainable permanent housing is the key to ending chronic homelessness. The DCHC point-in-time homeless count taken in March 2009 (Denton County Homeless Count) identified fifteen sheltered and 13 unsheltered chronic homeless. It is likely that there were approximately forty-three chronic homeless that were not counted. These estimates were created by applying the Texas Homeless Network Statistics of 27% of unaccompanied adults At this time DCHC is moving from a coalition philosophy to a community strategy to end chronic homelessness. A coalition subcommittee is in the process of developing a Ten-Year Plan to End Chronic Homelessness. Since the plan is in process, the steering committee decided 27 Page to take a three-step planning approach to building a community strategy to end chronic homelessness. 1.A small committee conducting research on strategies, stakeholders, goals, and activities to promote appropriate services for the community and chronic homelessness. In the fall of 2004, the small group completed their research and provided possible community directions for review by the steering committee. The Steering Committee used the information to move to the Step Two of the three step planning approach. 2.Identified community stakeholders and possible actions necessary to end chronic homelessness. Upon review of other successful planning processes to end chronic homelessness, the steering committee decided to approach local elected officials to sponsor and convene the community planning process. The DCHC is in the process of completing this step of the three step planning approach. 3.Convene a large community meeting for all identified stakeholders to review, modify, and agree upon a plan for the community to end-chronic homelessness. The DCHC expects the community plan to end-chronic homelessness will build from current programs and services available. The Denton County Homeless Coalition has identified several obstacles to ending chronic homelessness including lack of major substance abuse services, healthcare services, and transportation. These items present significant barriers in moving the chronic homeless from experiencing homelessness to maintaining a stable environment. HOME PROGRAM - MINORITY OUTREACH PROGRAM To ensure employment and business opportunities for minority businesses the City of Denton will continue to carry out and support the following activities during the program year. 1. The Denton Chamber of Commerce and the Black and Hispanic Chambers of Commerce refer building contractors to the Community Development office to apply to be added to the active contractors bid list. 2. Will request that general contractors on CDBG and HOME-funded capital projects give preference to hiring minority or women subcontractors and employees as well as include this wording in construction contracts. 3. Cit and encourage minority participation 4. Notices are sent to both the Black Chamber and the Hispanic Chamber of Commerce in Denton informing them about the programs, the assistance and contracting opportunities that are available. 5. City of Denton will continue to attend the Small Business Development Breakfast on a monthly basis. 6. City of Denton will continue to comply with all State bidding requirements for Historically Underutilized Businesses (HUB) 7. City staff will also perform debarment reviews to ensure that no previously debarred contractors are allowed to participate in projects. 8. City will continue to advertise annually in the Denton Record Chronicle and daily in the local cable channel in search for contractors and will encourage participation by minority contractors. 28 Page HOME PROGRAM - Affirmative Marketing Policy and Implementing Procedures Denton Affordable Housing Corporation In accordance with federal regulations, including but not limited to the HOME Investment Partnership -discrimination and equal opportunity in housing, they have established the following procedures to affirmatively market their programs. These procedures are intended to further the objectives of Title VII of the Civil Rights Act of 1968 known as the requirements of Section 2306.257 of the Texas Government Code. The stated policy of the Denton Affordable Housing Corporation is that individuals and families will not be discriminated against in their housing choices or in access to housing services on the basis of race, color, sex, religion, handicap, national origin, or familial status. Furthermore, DAHC is committed to the goals of affirmative marketing which will be implemented in the specific steps outlined as follows: 1. Ensuring that all potential applicants and the general public have access to Federal Fair Housing Laws and Affirmative Marketing Procedures through the following outreach methods: A. other means throughout the target area served by DAHC. (All program advertising as well as other advertising such as job postings should contain required fair housing or equal opportunity language when appropriate.) B. Distributing and posting available information in a variety of ways, as outlined in the Affirmative Marketing Plan. These should be posted in advance of application periods and maintained throughout the period. (All publications or other materials should contain required fair housing or equal opportunity language when appropriate.) 2. Ensure that all persons, including persons covered by the Fair Housing Act and its amendments, have access to information about program services and available units. This includes special outreach to groups that are least likely to apply for assistance. This includes home bound disabled, non-English speaking persons, neighborhood based organizations in minority neighborhoods and/or any other group which not have access to information. When DAHC learns of vacancies, it will make information about them known by: A. Maintaining a list of units at the DAHC business office. This list should be available to the general public during regular business hours. B. blehousing.org C. Display a copy of the Affirmative Marketing Plan in the leasing office and make a copy of the Plan available to the public upon request. D. Bilingual Services: DAHC will attempt to maintain at least one staff person who is bilingual in English and Spanish and have this service available during the regular work day hours. DAHC will prepare program brochures and documents in both English and Spanish, to the extent possible. E. As part of the special outreach effort, the DAHC will work cooperatively with local organizations which serve the needs of persons protected by the Fair Housing Act. Such organizations might include minority churches, housing agencies, non-profits which serve 29 Page disabled persons or displaced homemakers, eldercare organizations or any other specific organization which provides services in the target area of DAHC. These organizations include: HOPE, Inc. PO Box 50946, Denton, TX 76202-0946 Contact: Barbara Atkins Phone number: 940/382-0609 HOPE, Inc. is a non-profit organization administering programs geared to assist homeless families. REACH of Denton 405 S. Elm, Ste. 202, Denton, TX 76201-6068 Contact: Missy Dickinson Phone Number: 940/383-1062 REACH, Inc. is a non-profit corporation with the goal of advocating for and empowering people with disabilities to take charge of their life. REACH operates Resource Centers in Fort Worth, Dallas, and Denton. The Centers are non-residential resource agencies which provide services including information and referral, Peer Counseling/Support Groups, Independent Living Skills, and Advocacy Assistance. Denton County Mental Health/Mental Retardation (MHMR) PO Box 2346, Denton, TX 76202-2346 Contact: Mary Gotcher Phone number: 940/482-9294 MHMR provides case management and support services to individuals with mental health and/or developmental disabilities. Health Services of North Texas 4210 Mesa Drive, Denton, TX 76207 Contact: Ron Aldridge Phone number: 940/381-1501 HSNT is a nonprofit organization that provides housing assistance and other support services to individuals who are HIV positive or have Aids and their families. This organization also serves as an advocacy group for this population. Friends of the Family 1400 Crescent, Ste. 5, Denton, TX 76201 Contact: Toni Johnson-Simpson Phone: (940) 387-5131 Friends of the Family provides shelter and emergency services to victims of domestic violence. 3. Recordkeeping - The Denton Affordable Housing Corporation will keep records of the following: A Demographic information of applicants for services. This information is included on HUD, FHLB and TDHCA set-up and close-out forms. B. other advertising such as job postings should contain required fair housing or equal opportunity language when appropriate). C. Copies of brochures, flyers, and other program materials which reference their programs. (All publications or other materials should contain required fair housing or equal opportunity language when appropriate.) 30 Page D. Dates, notices, and attendance records from public outreach meetings, if any. F. Identification of special outreach population(s) and procedures utilized to inform this (these) group(s). G. Unit Occupancy/Vacancy Report on a quarterly basis to be made available to the public. 4. Assessment and reporting requirements - The Denton Affordable Housing Corporation will regularly assess its outreach and affirmative marketing efforts and report its results to interested parties, including the City of Denton and TDHCA, at the close of the contract period. This will include: A. A list of outreach methods used, particularly for special needs populations such as persons with disabilities. B. An assessment of success or failure of these methods. This can be made by comparing the demographic data of clients served and those who applied with the demographics of the target area. C. Corrective action to improve affirmative marketing if unsuccessful. This might include additional steps to further market the program to those groups which have not been served, particularly persons with disabilities. 5. Annual Plan to Outreach to Historically Underutilized Businesses (HUBs) In addition to the steps outlined above, on an annual basis, DAHC will prepare and implement a plan to outreach to and network with, local minority businesses and HUBs. The Plan will respond to the findings of the assessment of efforts and success described in paragraph 4. The outreach methods may include: DAHC will join the African American Chamber of Commerce in Denton DAHC will join the Hispanic Chamber of Commerce in Denton DAHC will attend neighborhood meetings to describe participation opportunities Notices soliciting contractors will be placed in the following locations: Martin Luther King Center, bulletin boards of grocery stores, Restaurants catering to minorities, and churches with large minority populations Whenever speaking at a public forum, DAHC representatives will mention that we are always looking for HUB participation and encourage individuals to apply. Participate in local and civic activities, such as the Cinco de Mayo celebration, distributing information about programs and encourage HUBs to apply. 31 Page Public Hearing Notes December 8, 2011 MLK Recreation Center Barbara Ross reviewed the outreach efforts that were taken to get the word out regarding the public hearing. She also reviewed the eligible activities under both the HOME and CDBG programs. tance Program. She also praised the Home Improvement Program that helps with adjacent housing marketability, neighborhood safety and hazard reduction. Ms. Ross added that lead based paint was also addressed by the program. Ms. Ross asked for comments regarding what projects and programs should be funded in the 2012-13 program year. Wendy McGee, Director of Fred Moore Child Care, outlined the services the agency provides. She noted that Fred Moore Day Nursery School is the only agency currently providing sliding scale fee to children under the age of two. She also mentioned the need to expand to serve more infants. The agency receives calls on a weekly basis. Leslie Wisenbaker stated that there is a need for more transitional housing services for persons with substance abuse issues to lead them to more permanent housing situation. She added that the 15% cap should be increased. Ms. Ross explained that the public services cap was set by the federal regulations. Ms. Wisenbaker added that the per capita allowance of general funds allocated to human services needed to be increased due to community needs. Deb Robertson, Director of SPAN, asked if services were provided to add ramps to persons with disabilities. Ms. Ross stated that various ADA improvements were eligible and that the Minor Repair Program currently completes these types of improvements. Leslie Wisenbaker stated the need for a crisis shelter that allowed more than five days of lodging, especially for persons with substance abuse. Public Hearing Notes December 8, 2011 Denia Recreation Center 32 Page ACTION PLAN PUBLIC HEARING MINUTES April 17, 2012 City Council Meeting This section will include comments received at the April 17 public hearing. MINUTES FROM 30-DAY COMMENT PERIOD April 1, 2012 through April 30, 2012 This section will include comments received during the 30-day comment period. 33 Page Community Development Advisory Committee February 8, 2012 Approved Minutes Members Present: Amber Briggle, Margaret Fiedler, Bob Gorton, Gerard Hudspeth, Ray Jordan, John Siegmund, Dorothy Watts, Ira Weinstein Staff Present: Barbara Ross, Nancy Baker Chairperson, Gerard Hudspeth called the meeting to order. He asked members to review the minutes from the October 2, 2011 meeting. John Siegmund made a motion that the minutes be approved as written. Ira Weinstein seconded the motion. The motion was approved. Barbara Ross asked the committee members if there was any additional information that they would like to receive from the applicants that is not included in the initial application information. Vice-Chair Dorothy Watts stated that the revised application was easier to review, ic information was not as complete as in the previous application. She requested that the applicants provide more information regarding the demographics of their service population. Members asked what household income levels were eligible to participate in the grant-funded programs. Ms. Ross noted that Nancy Baker, housing programs manager, would be providing the programs guidelines for the Home Improvement Program and the income levels were included in the booklet. Margaret Fiedler requested that provide information that could be measured and accurately reported. She noted that the performance measures stated in some of the applications were not specific enough. Ray Jordan stated that many the measure would be completion of the project. Members continued to discussing the issue. Ms. Ross stated that she would ask each of the applicants to include descriptors that could be measured and included in the annual report. Amber Briggle asked if the members could take a tour of the potential projects and some completed housing projects. Ms. Ross indicated that she would work with the committee ok at some of the proposed projects on their own. Members continued discussion of the questions they had regarding the applications. Mr. Hudspeth commented that many of the questions will be answered when the applicant makes his/her presentation to the committee. He asked Dr. Fiedler for an example of descriptors. Dr. Fiedler explained that the applicants will be asked what they will accomplish as a result of receiving project funding. Mr. Jordan stated that all of the applicants (non-profit) have already provided this information to the United Way so, it is available. He added that the organizations should have a list of the metrics/goals they plan to accomplish. Mr. Jordan also asked how the Denton City County Day School (DCCDS) has spent their previous funding. He stated a concern that the organization may be requesting funds to replace 34 Page cabinetry, playground equipment and other items that were previously replaced through the CDBG program. Ms. Ross indicated that she would get that information to the members. Dr. Fiedler asked why the Denton Affordable Housing Corporation (DAHC) would need operating funds from the City. She indicated that their financial reports show that DAHC has more income than expenses. Mr. Weinstein commented on the salary levels. Ms. Ross indicated that the executive director of DAHC has been with the organization since its inception in the mid- she presents the application. Mr. Hudspeth asked for information regarding which projects had to be bid out. Ms. Ross explained that all projects are bid either formally or, if the amount is small, the organization can get quotes. She did note however, that DAHC acts as their own general contractor and uses various other sub-contractors without getting quotes. HOME regulations allow Community Housing Development Organizations like DAHC to act as developers. Ms. Ross went on to newspaper and other sources for contractors to participate in the Home Improvement and Minor Repair programs. She also commented that the Community Development staff is responsible for monitoring all projects and, before payments are made, staff inspects the properties to make sure all work is completed and up to code. Mr. Weinstein stated that there were 11 requests for funds totaling $1.4 million. He noted that $1.2 million is available so, the CDAC would need to look at cutting only $200,000. Mr. Siegmund explained the decision-making process stating that the committee generally ranks the projects, determines what they want to recommend be funded and then they look at what needs to be cut. Bob Gorton commented that the CDAC is an advisory board and should rank the projects and recommend funding levels, allowing City Council to make the final decisions. Mr. Weinstein asked if the requests could be reduced. Mr. Gorton indicated that the applicants Nancy Baker, Housing Programs Manager, presented the application for the Home Improvement Program (HIP). She explained the financial handouts indicating what funds are currently available, how much of the funding had been committed to ongoing projects, commitments to projects that will soon begin and the approximate amount that will be expended or committed by st the end of the program year which is July 31. Mr. Weinstein noted that the HIP request was for one-third (1/3) of the available funding. Using a slide show, Ms. Baker showed the committee members the types of projects completed through the program, including both rehabilitations and reconstructions. Mr. Jordan asked if there had been any reassessment of tax income, etc. in Denton to determine what type of impact the program has had. Ms. Baker and Ms. Ross indicated that the property values increase so taxes also increase but, no studies have been done. Mr. Jordan asked if the program stopped households from becoming homeless. Ms. Baker indicated that in some instances it has but, the program is intended to help low-income households maintain their homes. It must be apparent, when reviewing their income information that the household would be able to afford to make their utility and tax payments and be able to maintain the property. So, the household must have some stability and a source of income. Ms. 35 Page Baker noted that since she started working with the program twenty years ago, there has only been one unit that was foreclosed upon. Mr. Siegmund stated that he was pleased with the quality of the units and asked who designed the reconstructed units. Ms. Ross indicated that Ms. Baker designs the units. Ms. Baker discussed the unusual lot sizes and how the units are designed to fit. She noted that she uses a software program and works with the homeowners to design the units. Ms. Briggle asked how likely it was that the household owning a unit that was previously rehabbed would come back and ask for additional assistance like more rehabilitation assistance or a reconstruction. Ms. Ross indicated that in some instances households have come back but, in the early days of the program, the limit for rehabs was as low as $9,000, so, after 15 years or so, they could need some additional assistance. Ms. Baker explained that any unit that was renovated using $30,000 or more in HIP funds was ineligible for additional assistance. She also commented that she is only aware of three rehabs that were later reconstructed. thth Members set future meeting dates for February 20 and 27. Ms. Ross stated that she would contact the members by email to setup the date for the tour. The meeting was adjourned . 36 Page Community Development Advisory Committee February 20, 2012 Approved Minutes Members Present: Amber Briggle, Margaret Fiedler, Bob Gorton, Ray Jordan, John Siegmund, Dorothy Watts, Ira Weinstein Members Absent: Gerard Hudspeth Staff Present: Barbara Ross Vice Chair, Dorothy Watts called the meeting to order. She asked members to review the minutes from the February 8, 2012 meeting and asked if they had any corrections. Ira Weinstein made a motion that the minutes be approved as written. Bob Gorton seconded the motion. The motion was approved. Members discussed the upcoming projects tour. They stated that they would like to see both of the daycares that have submitted requests for funding and some of the housing projects. Ms. Ross stated that the tour will leave from the Civic Center parking lot at 9:00 am on Friday. A van will take the CDAC members on a brief tour, which should take about two hours. Eddie Garcia, Executive Director of Denton City County Day Nursery School (DCCDS) and Simone Anderson, Board member, presented their application for funding. Mr. Garcia stated that DCCDS had been providing child care services for more than 50 years. Childcare is available to extremely low, low and moderate-income households. Mr. Garcia pointed out that DCCDS does not just baby-sit but prepares the children for kindergarten. Mr. Garcia discussed the need for facility improvements. He noted that parents need to see that it is a good place to leave their children and the improvements will also help when the agency is monitored by the State. Ray Jordan asked how many teachers they had. Mr. Garcia indicated that there were eight regular teachers and two floaters. He added that they are trying to create stability by doing what they can to keep their teachers. DCCDS had recently received an excellent audit from the Federal food program. John Siegmund asked how long Mr. Garcia had been at DCCDS. Mr. Garcia stated he had been ED since 2007. Ira Weinstein asked about the number of children served and if they had bilingual teachers. Mr. Garcia indicated that their current enrollment is 93 though they are licensed for over 100. He noted that they do have bilingual teachers but not in all languages. The children learn English quickly. Amber Briggle asked if the parents were involved with the daycare and are they following up with the children at home. Mr. Garcia stated that the parents are very active. Homework is given each day except Friday and in almost all cases, the parents help their children with the homework. Ms. Anderson and Mr. Garcia described the criteria for hiring teachers. Mr. Garcia reviewed the slides and noted that there are 62 children on the waiting list. Mr. Jordan asked for an itemized breakdown of the most important improvements. Mr. Garcia stated that the playground was most important but, that he would send a list of the improvements in priority order. 37 Page have some but, they also work with the school district. Bob Gorton explained the mission of the Ann Windle School and the services provided to those that need more than a standard daycare could provide. Ms. Watts mentioned that it is always interesting to see the number of graduates that at one time attended DCCDS. applications submitted by staff. She stated that the projects were listed in priority order with Alexander Street Sewer Line as the first priority. She noted that staff costs, which had previously been requested as part of the application, would be paid by Water Utilities. Mr. Gorton asked whether the line would go only to the property line. Ms. Guthrie explained that sometimes the line has gone to the house in which cases they had to use a plumber but, normally it only goes to the tap. Mr. Gorton asked if this created any problems for the home owners. Ms. Guthrie stated that normally it does not but, occasionally there are problems. Ms. Ross pointed out that the Minor Repair Program can assist homeowners with sewer line problems. The next project listed was the Baldwin and Ramey Circle Water Line Replacements. Ms. Guthrie indicated that the projects could be broken down to single streets to reduce the cost if necessary. Ms. Guthrie reviewed the Duncan/Kerley project. Ms. Briggle asked for an explanation of the specific time span for one mile of the water line. Members discussed the water line breaks. Mr. Weinstein asked who pays for the break repairs. Ms. Guthrie stated they are paid from operational funds. Mr. Siegmund asked if there were any estimates regarding how much water is lost in these breaks. Ms. Guthrie stated that she did not have that information. The project will increase the line size from six to eight inches and 23 households will benefit. It was noted that though the request was a substantial amount, the project included both water and sewer line replacements. The Egan Sidewalk project was discussed. Ms. Guthrie stated that they will do the patching on the North side where there are some sidewalks but, there are also gaps. Sidewalks would be installed on the south side. She added that this would assist 16 households and those students walking to Denton High School and Calhoun Middle School. Margaret Fiedler asked why the sewer projects were a higher priority than the sidewalks. Ms. Guthrie stated that the sewer projects were more of a necessity. She also noted that sidewalks could be installed on only one side of Egan. The north side would be easier. Ms. Briggle stated she was familiar with the proposed bike accommodations and suggested that the sidewalk project could also connect to bike lanes and provide better access to Newton Razor Elementary. Ms. Guthrie described the Crescent Street Sidewalk project. She noted that this project could be broken down into a smaller project if needed. Crescent is a street with high volume traffic due to its proximity to DHS. There are quite a few students that walk down Crescent to and from school. Ms. Briggle asked why the north side was chosen for the sidewalks since the school is to the south. Ms. Guthrie indicated that the north side was determined to be best for the sidewalks. Power lines are on the south side. Mr. Weinstein asked how long a sidewalk project would take pointing out that the application stated completion in July. Ms. Guthrie explained that it t long but, that Ms. Ross had indicated all projects needed to be complete by July. Ms. Briggle asked why the sidewalks, which she considers a safety issue, 38 Page were not a higher priority than the water and sewer projects. Ms. Guthrie explained some of the issues in relation to the sewer & water problems back-ups in homes, homes with no water available, toilets backing up in houses, etc. It is usually the older homes and neighborhoods that have these problems. The final presenter was Gordon Meredith, Residential Construction Specialist. Mr. Meredith He stated that the program serves households below 65% of the area. The amount that can be spent on each unit is $5,000. Mr. Meredith commented that during the summer about three quarters of the repairs were air conditioning units. Mr. Weinstein asked about the replacement costs of the units. Mr. Meredith responded that it is usually about $2,000 depending upon the size of the unit. He added that the coil is often also replaced. Mr. Weinstein asked how residents apply. Mr. Meredith stated that there is currently no waiting list and the program is first come, first served. The units must be owner-occupied. Roofs are also a high priority. Ms. Briggle asked how often homes receiving minor repairs also go through the Home Improvement Program (HIP). Mr. Meredith stated that when he goes to check out a request for a minor repair, he will often see other issues and suggest that the owner get on the HIP waiting list. It is very seldom that a housing unit that received a minor repair is later demolished and reconstructed. The possibility of no longer assisting residents that live in mobile homes was discussed. Staff is looking at how many of these units are eventually moved or abandoned. Members continued discussed the funding requests. Mr. Weinstein asked if there have ever been any accidents related to the lack of sidewalks. Mr. Briggle stated that a child was killed on Country Club Road where there were no sidewalks. Mr. Siegmund stated that safety is important and added that sewer improvements also improved safety for residents. Members also discussed the inconvenience to residents when public facility construction projects take a long time. Ms. Watts noted that the residents on Morse Street have had quite a bit of construction on their street over the years. Ms. Watts reminded members of the Friday tour. The meeting was adjourned. 39 Page Community Development Advisory Committee February 27, 2012 Approved Minutes Members Present: Amber Briggle, Margaret Fiedler, Ray Jordan, Gerard Hudspeth, John Siegmund, Ira Weinstein Members Absent: Bob Gorton, Dorothy Watts Staff Present: Barbara Ross Barbara Ross asked if the members had any revisions to the minutes. Hearing none, John Siegmund made a motion to approve the minutes as written. Margaret Fiedler seconded the motion. The minutes were approved as written. Chairperson, Gerard Hudspeth asked the representatives of Fred Moore Day Nursery School (FMDNS) to introduce themselves and begin their presentation. Wendy McGee, Executive Director introduced herself and the FMDNS Board chair, Sam Bays. Ms. McGee explained the importance of the daycare program at FMDNS. She noted studies indicating that children from lower-income households that participated in child development programs showed improved nutrition and health. Ms. McGee stated that FMDNS wants to serve as many children as possible. She emphasized that they are the only sliding scale non-profit daycare in Denton County that provides services to children under the age of two (2). The classroom addition that they are proposing will also serve children under two years of age. Ms. Bays stated that she had been on the FMDNS board since 2009. She commented that they bank. It was noted that Ms. McGee has been ED for five months. Ms. Bays stated that criteria that had to be met for FMDNS to continue as owner of the property - -profit entity, and 2) the property can only be used as a day care serving low-income families. She stated that they cannot sign a lien on the property. Ms. McGee commented that the daycare also works with DentonISD. She mentioned a program where DentonISD high school students who are parents can use the daycare facility. Ms. McGee also stated that 70% of those households served by FMDNS are single parents, mostly women. Ms. Bays described the improvements that would be completed this spring under Phase I. The project is currently being bid out improvements, a new roof and air conditioning system. It was noted that there is no asbestos in the building. The grant that is being requested for 2012-13 will enhance the safety of the school by bu classroom, bring the building up to ADA compliance, build a retaining wall so that rain water requested in the future for a gym at the back of the facility. Ms. Fiedler commented that the facility appears to be a safety concern. Mr. Jordan asked about the possibility of building a new school in a different location. He added that with the amount of 40 Page funding being spent on this building that a new building might be an option. Ms. Bays stated that they could not demolish and re-build on the site, that would mean closing the school and the DentonISD could then take back the property. She also stated that these funds would not be used Mr. Weinstein stated that Denton City County Day School (DCCDS) had indicated on their application, which improvements where priorities and asked if FMDNS could do the same. Ms. Bays went over the priorities for the daycare which were numbers 1 -4 on the list new classroom, sidewalks & off-street parking, ADA compliance improvements and construction of the retaining walls. She also noted that #5 and #6 should be switched in order of priority. Ms. Briggle asked if the proposed new gym would be near the sidewalks and the playground equipment would be on the side. Ms. Bays responded that the playground would be on the side yard. Mr. Weinstein pointed out that the amount of funds requested by FMDNS was 25% of the total CDBG/HOME budget. Ms. Bays discussed the community support for the daycare and that provided funding to FMDNS for many years. Funds to provide services are allocated by the Human Services Advisory Committee. Also, CDBG funds have been used in the past to rehab the facility. Ms. Bays mentioned the $150,000 that FMDNS gave back to the City since the agency had financial issues that needed to be resolved. It was also noted that parent fees are penses. If the agency were closed for a substantial period of time, there would probably be some problems continuing to pay off debts. Mr. Weinstein asked if DCCDS was under the same rules as FMDNS. Ms. Bays pointed out that DCCDS does not serve children under the age of two so, there are different requirements. Ms. Fiedler complimented the board members who have volunteered their own time to support FMDNS and are providing a quality early development program. Mr. Siegmund asked if FMDNS receives all of the funding requested will they be able to continue operating while the work is being completed. Ms. Bays stated that they will work with the contractors to get as much as possible completed on weekends and holidays. Mr. Jordan asked how much they received from the United Way. Ms. Bays stated that the United Way as young as six months. Ms. McGee stated that the agency serves infants as young as six weeks. Denton Affordable Housing Corporation (DAHC) staff, Jane Provo, Executive Director and Provo stated that they were requesting funds as a Community Housing Development Organization (CHDO). DAHC has received funding from the City of Denton for the past 17 years. She noted that in the last four years, DAHC has shifted its focus from homebuyer to rental housing. DAHC has seventy rental units for low/mod renters. Many of the units are aging and they would like to improve the livability for their low-income tenants. Ms. Provo pointed out discussed how DAHC works with other agencies like MHMR, HOPE and Denton County Friends of the Family to provide housing for their client households. 41 Page Ms. Provo stated that DAHC is requesting $100,000. The request includes $25,000 for operating costs and $75,000 for renovation of rental units. Right now, their Affordable Housing Opportunity Program (AHOP) which is a homebuyer program is on hold. Ms. Provo commented that a portion of the income received from the AHOP was used to support staff costs. The request for $25,000 in operating is due to the fact that the program is no longer active. She noted that the rehabilitation of these older units would cost $20,000 to $30,000 per unit. Ms. Provo also pointed out that you cannot use additional HOME funds on a unit for 15 years, therefore, each rehabilitation needs to be substantial. 0 budget in the application. Would the funding be used for two to three rehabs? Ms. Provo stated that the goal is to rehab three to four units. Ms. Fiedler asked which units would be targeted for rehab. Ms. Provo stated that 410 and 412 Mill Street and Sawyer Street were the priorities. Mr. Hudspeth asked if that was a total of six units. Ms. Harper and Ms. Provo pointed out that these were two duplexes facing each other across from Fred Moore. Mr. Jordan pointed out that units identified in previous applications were not necessarily the units that were renovated. Ms. Ross stated that the funding agreements allowed any units that would serve low/mod income households to be renovated. She also noted however, that if the committee wanted to limit their funding recommendations to the units listed on the application, this could be done. Ms. Ross asked if DAHC planned to start up the AHOP again. Ms. Provo responded that staff is looking for single family homes that they could buy, renovate and sell. She added that entry level households are having difficulty getting loans. However, there are some signs that things are improving. Mr. Jordan asked about single family units in the rental pool. Ms. Provo stated that they have some single family units and this may be the best time to consider purchasing additional units. Mr. Jordan commented that low cost housing is in high demand. Ms. Briggle asked for more homebuyer projects until the market began having problems four years ago. They now focus on improvements to their seventy rental units. She noted that they seldom have any vacancies in their rental units. Ms. Briggle asked about the rent levels. Ms. Provo and Ms. Harper indicated that rents range from $286 to $738 per month for two-bedroom units. It was noted that a portion of the units are directly assisted by the Department of Housing & Urban development. Ms. Provo commented that their disabled tenants seldom move and the victims of domestic violence stay for a two- indicated that this was correct. Mr. Hudspeth commented that the committee would like to know if DAHC would be rehabilitating the units on Mill Street. Ms. Provo stated that DAHC would be using any 2012- 13 funding allocated on the Mill Street and Sawyer Street units. Members and Ms. Provo discussed how the units with families and more turnover tend to have more property damage issues. Members discussed the housing programs that HOME funds could be used to support. Ms. Ross explained the 15% setaside for local Community Housing Development Organizations (CHDOs) like DAHC. She stated that the 15% setaside must be spent on projects and any operating funds 42 Page allocated to the organization would not be included in the 15%. Ms. Ross stated that the 15% setaside based on the 2012-13 HOME funding allocation is $49,009 Mr. Weinstein pointed out that based on the funding requests, there is a $600,000 shortfall. He added that he felt the two daycare programs should be fully funded. Members continued to discuss the various applications. Ms. Ross stated that she would send out the ranking form and have those numbers available to the committee for the next meeting. Mr. Hudspeth asked the members when they were available for the next meeting. Members th agreed to meet on Monday, March 5 to develop their recommendations for presentation to City Council. The meeting was adjourned. 43 Page Community Development Advisory Committee March 5, 2012 Draft Minutes Members Present: Amber Briggle, Margaret Fiedler, Ray Jordan, Bob Gorton, Gerard Hudspeth, John Siegmund, Dorothy Watts and Ira Weinstein Staff Present: Luisa Rodriguez-Garcia and Barbara Ross CDAC chairperson Gerard Hudspeth called the meeting to order. He asked if there were any th revisions to the minutes from February 27 or a motion that the minutes be approved. Ray Jordan moved that the minutes be approved as written. Ira Weinstein seconded the motion. The minutes were approved unanimously. Members discussed the Fred Moore Day Nursery School (FMDNS) request for $304,908. The request was ranked as the top priority by committee members. It was noted by staff that currently FMDNS is the owner of the property however, if the daycare ceased to provide services, the property would revert to the DentonISD. It was noted that any lien executed by FMDNS would not be enforceable if the property reverted to the school district. Members discussed the safety issues present at the daycare. Ray Jordan suggested several of the requested improvements be funded for completion during the coming year, but that the facility expansion be delayed and possibly funded the following year. Margaret Fiedler and Dorothy Watts pointed out that the addition of a new classroom would allow the daycare to serve more families. They supported full funding for the project. Mr. Hudspeth stated that the $304,908 request was a a two-year period. Ms. Ross noted that funding allocated should be spent during the grant year. She commented that the Department of Housing & Urban Development can take funds away if $180,000 in the recommendations chart for the agency and move to the next request. He added that they could come back to FMDNS and discuss the allocation further. Denton City County Day School (DCCDS) was the listed as the second priority on the about the cost estimates for the playground portion of the project and suggested that the committee recommend funding only for the interior improvements. Ms. Fiedler stated that she had spoken with staff and felt comfortable that the estimates were accur would improve the facility. It was noted that the DCCDS facility was in much better condition than FMDNS. Ms. Watts suggested that the committee take a vote for both FMDNS and DCCDS to see if the committee would support full funding for both organizations. The vote was split four to four. Mr. Hudspeth suggested putting $35,000 in the recommendations chart of DCCDS and moving to the next request. It was agreed that the committee would come back to both daycare requests after looking at the other projects/programs. John Siegmund stated that the Minor Repair Program was a much-needed program and he recommended full funding. Mr. Jordan commented that the program had assisted many 44 Page households. Members suggested putting in full funding of $148,000 for the program on the chart. Members agreed to postpone the discussion regarding the Home Improvement Program since it was the highest dollar request. It was noted that HOME funds could be used for the program. The request from the Denton Affordable Housing Corporation for operating costs of $25,000 and rental unit improvement costs of $75,000 was discussed. Ms. Ross and Ms. Garcia explained HOME program funds, not CDBG. Ms. Ross indicated that the request summary sheet had an error where it indicated that DAHC operating been expended. Ms. Ross explained (AHOP) which is a homebuyer program had been funded in the past. The program had not been active for the past two to three years due to the economic recession and DAHC asked to re- program the funds to renovate their affordable rental units. This had delayed expenditure of the funds. Committee members discussed that the HOME funds could only be used for the DAHC rental requested amount of $100,000 to DAHC and the remaining HOME funds of $426,276 to the The sewer and sidewalk projects were discussed. Ms. Briggle stated that the sidewalks were a e. Mr. Siegmund agreed and stated that the Hudspeth suggested that the committee look at where the sidewalks are on the priority listing. It was noted that the Alexander Street Sewer project had the most points as ranked by the committee. Ms. Briggle commented that the sewer projects serve a small number of households but the sidewalks serve many more residents. Members discussed the use of CDBG funds for capital improvement projects. Ms. Ross noted that since the mid- public facility improvements in low to moderate-income areas. Denton has supported many public works projects with CDBG funding. Mr. Gorton explained the history of sidewalks in the Denton community and how, in the past, housing developers were not required to construct sidewalks. Now they are. As a result, there are many older areas without sidewalks and the City would probably not be able to construct sidewalks in all those areas. The lower-income households in those areas would also not be able to afford to pay for sidewalk improvements. Members again discussed funding for the daycare facilities. Mr. Hudspeth and Mr. Jordan suggested funding amounts that were somewhat less than the funding requested. Ms. Watts pointed out that the infant care provided by FMDNS is the only affordable infant care in the area. Concerns regarding the ability of the non-profit to spend all allocated funding during the CDBG program year were voiced by some members. Ms. Fiedler asked if the new parking area would have to be torn up to build the new gymnasium they mentioned as a future project. Mr. Weinstein suggested that they look at the breakdown of the sewer projects and perhaps do only a portion of each project to have sufficient funds for the daycare improvements. 45 Page Members asked that funding for the Alexander Street Sewer line and Crescent Street Sidewalks be included in the recommendations chart. It was noted that these allocations leave approximately $36,000 in CDBG funds to be allocated. It was suggested that the remaining funding be split between DCCDS and FMDNS. If the $36,298 was split between the daycare providers, FMDNS would receive $286,759 and DCCDS would receive $72,581. Ms. Fiedler commented that if allocated in this manner, the percentage increase for DCCDS was much more than the percentage increase for FMDNS. A motion was made by Mr. Jordan to accept the budget as currently proposed. John Siegmund seconded the motion. Members discussed the possibility of taking some funding from the Minor Repair Program to fully fund the daycare improvements. Mr. Jordan stated that the FMDNS request was reduced by 6% and the DCCDS request was reduced by 20%. Mr. Hudspeth called for the vote. The proposed budget was approved by a vote of five to three. Members discussed the presentation to City Council. Ms. Ross stated that the month of April will be the 30- recommendations. Both committees will also present their recommendations to City Council in April. The meeting was adjourned. 46 Page Approved 2/9/2012 OFFICIAL MINUTES Human Service Advisory Committee Meeting - December 1, 2011, 6 p.m. City Hall East, Human Resources Conference Room, 601 E. Hickory, Denton, TX Members Present: Mary Behrens, James McDade, Teddy Griffin, Sheryl English, Sara Bagheri, David Sanchez and Lara Fronczek Members Not Present: Mary Anne McDuff, Maria Minerva Villanueva-Simental, Victoria Campbell and Mari Metzgar Staff Present: Alma Espino Call to Order: Meeting was called to order and staff welcomed members. Oath of Office: Teddy Griffin completed her Oath of Office. Approval of Minutes from May 2, 2011: Alma Espino asked if there were any changes on the minutes. Hearing none, she asked for a motion. Sara Bagheri made the motion to approve the minutes from May 2, 2011. James McDade seconded the motion. The minutes were approved as written. Chair & Vice-Chair Elections: Ms. Espino asked for nominations for chair and vice chair. Ms. Bagheri nominated Sheryl English for chair. Ms. English was elected by acclamation. Ms. English nominated David Sanchez for vice chair. Mr. Sanchez was elected by acclamation. HSAC Funding History: Alma Espino explained the funding process, provided information on the public hearings, application submission and how she tracks information and monitors the agencies. Review & Approve Application, Assessment Tool, and Hearing Format: Members discussed the Human Services Advisory Committee (HSAC) procedures, application, assessment tool, and hearing format. Ms. Espino advised the committee regarding application training for agencies planning to apply for 2012-13 Human Services funds. Applications will be made available to the agencies December 2, 2011 and would be due January 26, 2012. Staff will make the applications available to the committee via binders or via flash drive. Ms. Espino asked if there were any recommendations for revisions to the application. Ms. Bagheri asked if there could be a cost per person served. Ms. Fronczek asked about outcomes. Ms. Espino stated that agencies were required to report quarterly on beneficiary and performance which lists outcomes. Committee had no other changes to the application or assessment tool. Members approved the application, assessment and current hearing format. Application Training Dates: Thursday, December, 8, 2012, 9 a.m. Workshop session is mandatory for new organizations wishing to submit an application. Another workshop will be scheduled in January 2012. Schedule Other Meetings: Members discussed and set up four meetings for review of applications and development of recommendations for funding. The following meeting dates were selected: HSAC Application Presentations: Thursday, February 8, 2012, 6 p.m., Thursday, February 15, 2012, 12 p.m., and Thursday, February 22, 2012, 6 p.m. HSAC Funding Recommendation Meeting, Thursday, March 1, 2012, 6 p.m. 47 Page Approved 2/16/2012 OFFICIAL MINUTES Human Service Advisory Committee Meeting - February 9, 2012 City Hall East, Human Resources Conference Room, 601 E. Hickory, Denton, TX Members Present: Mary Behrens, James McDade, Teddy Griffin, Sheryl English, Sara Bagheri, David Sanchez, Lara Fronczek, Mary Anne McDuff, Maria Minerva Villanueva- Simental and Victoria Campbell Members Not Present: Mari Metzgar Staff Present: Alma Espino Call to Order: Chair Sheryl English called the meeting to order at 6:05 p.m. Approval of Minutes from December 1, 2011: Ms. English asked if there were any changes on the minutes. Hearing none, Mary Behrens made the motion to approve the minutes from December 1, 2011. James McDade seconded the motion. The minutes were approved as written. Discussion of Human Services Applications/Presentations & 2012-13 HSAC Application Evaluation: Ms. English asked if there were any questions about the application process. 2012-2013 Human Services Applicant Presentations The Salvation Army of Denton Sergeant Carol Hernandez, Corps Administrator and Brenda Jackson, Shelter and Social Services Program Coordinator introduced themselves. Sergeant Hernandez provided the History of The Salvation Army and how it started in London. She stated that the Salvation Army of Denton had various programs. The five (5) night emergency shelter, which after an assessment can be extended. If they get a job, they can transition to the 90-day transitional housing program. These clients work closely with Brenda Jackson to learn financial management and other skills needed to continue living independently. The adverse weather shelter includes a Summer Cooling Station and a Winter Warming Station and when the weather becomes dangerous. The Afternoon Program allows volunteers groups to come in and lead Life Skills Workshops. Also, the SA has an Angel Tree Program and a youth program. Funding is being requested to support the Food Pantry and K.A.R.E. Kitchen. The Salvation -perishable food items. Individuals may come once a month and are encouraged to apply for government services after the second consecutive month. K.A.R.E. Kitchen serves breakfast and dinner 365 days a year. Approximately 25-35 individuals for breakfast and 50-75 for dinner are served. It was noted that the SA is trying to reach out to obtain funding, since the agency lost two major funding sources. They are also hoping to increase their data collection with Homeless Management Information System (HMIS). Mary Anne McDuff asked them to mention the number of folks they serve and how has it gone 49 Page up. Sergeant Hernandez stated that there had been an increase just in the last three months. In unduplicated numbers, in November they served 56 persons, 617 shelter nights and over 2,213 meals. In December, they served 61 persons, 693 shelter nights and 2,204 meals. In January 2012, it continued to increase to 73 persons, 1,161 shelter nights and 2,527 meals. Note: Seconds in meals are not counted. She added that the increase has been a challenge. Barbara Ross asked what grants had been lost. Sergeant Hernandez stated that the agency had lost United Way and Emergency Shelter Grant funds. Denton Christian Preschool Judy Royal, Executive Director and Ray Jordan, Board Member and Treasurer, introduced themselves. Ms. Royal stated that she wanted to mention the differences between Denton Christian Preschool and other child care organizations. The school has field trips, due to donors, that add to the curriculum. The school has a waiting list. Other schools do not have a waiting list. The new D.I.S.D. preschool is only 50% full. Due to funding they have a program that gives $100 to previous DCP students who graduate from High School. This past year the program provided $1,200 and of the 12 graduating students, eleven students were enrolled in college. Ms. Royal added the difference can also be seen in a story of a mother and her four children. Three of the children attended Denton Christian Preschool while the youngest, due to her need to work all day, had to attend day care. Of the three that attended Denton Christian Preschool, two did very well in school; the third had learning disabilities, but did very well in her classes. The fourth child on the other hand was not interested in school and thinks it is just a place to go to and have fun. Her mother attributed this to her attending daycare and not preschool. Ray Jordan added that child care facilities, per Texas Department of Family and Protective Services rules, requires that employees be at least 18 years of age, have a high school diploma or equivalent and must complete eight (8) hours of pre-service training. At Denton Christian Preschool, we require degreed teachers in early childhood development or other similar degree. Mr. Jordan stated that the school also provides services to kids that have conditions that may impede the learning process. This can include an eye exam, dental checkup with fluoride treatment, hearing, medical checkup and testing for learning disabilities. When it comes to English as a Second Language, children that attend the school leave the school with the ability to communicate. Also, the school offers classes to the parents. He noted that tonight, parents are Agriculture. They are also hoping to have a homecoming to invite graduates of tech school. Ms. English asked why Denton Christian Preschool has a waiting list when DISD pre-schools are only is ½ full. Mr. Jordon stated that there were probably various reasons that included tuition and transportation. The D.I.S.D. school does not have transportation. The Denton Christian Preschool has a lot of history, lots of inquiries, word of mouth. The program also provides meal services. Ms. Royal added that other organizations also provide referrals to their schools. Ms. Ross mentioned that the kids probably love the new playground that was paid for with Recovery Act Funds. Ms. McDuff added that the school has been providing services for 41 years in Denton and Judith Royal has been with the school since the 1980s. The school has good quality, commitment and great volunteers. 50 Page Mr. Jordan added that they are talking with D.I.S.D. to assist them in filling up the school. Family Health Care Patrice Capan introduced herself as Executive Director of Family Health Care. She is also a nurse practitioner. Besides the obstetrics/gynecology services offered, the clinic sees patients with other health issues, from eyes, dental, feet, breast mass, hypertension to diabetes. Clients are asked to pay what they can. This clinic provides much needed prenatal care. She noted that otherwise, the medical community will be responsible for managing late pregnancy care, which can be costly and detrimental to both the mother and the baby. Ms. Capan added that due to the prenatal care, their patients have a better percentage of low birth weight babies - 3.8%. This percentage is much lower than the 10.1% for the State of Texas. Mary Ann McDuff asked about the ethnicity numbers. Ms. Capan answered that their staff was bilingual. She added that their clinic saw various races. For examples, middle eastern students from the universities. Health Services of North Texas Food Pantry & Health Clinic Susan Stambaugh, Director of Clinical Services, and Roman Herrington, introduced themselves. Ms. Stambaugh stated that the City of Denton funds are one of the backbones of the agency. The two years. The agency has again applied for federal designation as a qualified health center. support is the ability of the clinic to offer diagnostic services and prescriptions. The position works to get clients on with programs provided by the drug companies to receive their prescriptions for free. They are currently seeing 300 persons and each person can have up to 9 prescriptions. There are applications that need to be completed for this service. Funds for these reduced prices are available. The importance of a diagnosis can assist in getting a client in to see a specialty doctor (ex. cardiologist). HSNT has grown substantially. Patients seen have increased from 400 to 500 people. The clinic is now doing more outreach. The clinic also takes insurance and Medicaid, which some doctors will not. Ms. Stambaugh extended an invitation to come and see the clinic. Ms. Stambaugh stated that is was a goal to add a mid level Pediatric PA or a nurse practitioner. Though the biggest increase will probably be the elderly, due to that fact that very few doctors are taking Medicaid or Medicare, HSNT is looking at the possible growing needs like for doctors that take Medicaid. There are only three doctors taking new patients with Medicaid and Medicare. The clinic also works with Family Health Care. Ms. Ross asked if Health Services was working with Alice Masciarelli and the new clinic. Ms. Stambaugh replied that HSNT is working with Denton Serves. She added that there are enough people needing services in the community that there could be ten clinics. Ms. Stambaugh added that they are also working taking referrals from hospitals. When a hospital releases a patient, and the patient returns, the clinic does not get paid. HOPE, Inc. - Transitional Housing Program & Homeless Management Information system (HMIS) Barbara Atkins, Executive Director and Carl Seiler, Project Coordinator of HOPE, Inc. introduced themselves. Ms. Atkins stated that there are about 600,000 families and 1.3 million 51 Page children homeless on a single night and funds continue to decrease. Due to new regulations and a new definition of homeless, HOPE has worked hard to adapt programs to comply. The program continues assisting families with children and female head of households. It is important to keep being competitive to keep the program going. The HMIS is assisting with providing the data showing the homeless numbers in the community. There is a growth in the number of homeless families with children. Ms. McDuff asked what agencies participate in the HMIS system. Mr. Seiler stated that any agency that serves low/moderate income persons, not necessarily homeless, could participate, if the HMIS system could afford to financially support it. Our Daily Bread is collecting data on a daily basis. HOPE, Inc., Salvation Army, MHMR and Health Services of North Texas and Christian Community Action also participate in the HMIS system. Two other agencies have expressed interest. Victoria Campbell asked who the two agencies were. Mr. Seiler answered that it was Solutions of North Texas and Vision Ministries. Ms. Atkins stated that there is a move to more statistical data and having the HMIS in Denton County has been beneficial. It allows the county to remain competitive and control and data. he went from social scientist, to computers to academics, to business and then to nonprofits. Ms. Atkins stated thanks to the Community Development staff and their initiative. Court Appointed Special Advocates (CASA) Sherri Gideon, Executive Director introduced herself. Ms. Gideon stated that she had been the director for twelve years. The application shows that the program served slightly less clients, but after a visit from Texas CASA, they were required to tighten up their percentage of volunteers serving children. This has increased and is being met. Ms. Gideon mentioned their strategic funding goals. The purchase of a building and they are working to build a maintenance fund. Why fund CASA? The agency is a good investment in the care of children. The agency has 20 years of service in Denton and is a well run organization. Sara Bagheri asked how the agency recruits. Ms. Gideon stated that they utilize state and national advertising. Free if possible. Word of mouth and presentations are also made in the communities. Dr. Phil has adopted CASA nationally and this has really helped the organization. Lara Fronczek mentioned that there had been good story on the news recently. Ms. Gideon stated that she did have a good story. She had a family who had two foster children. The family was able to adopt the older. The younger child had a young mother who worked hard to get her child back. The foster family was very supportive. The mother was provided with support and classes on what she needed to be a good mom. After a few months, the young mother made a decision to give up the child for adoption. She knew she was too young to be a good mom. She still has some contact with the child. Ms. McDuff mentioned that Ms. Gideon was an amazing speaker for groups. Ms. Gideon mentioned that next week CASA was having an event in Dallas to recruit African American volunteers. Texas CASA is working on recruiting Hispanics and African Americans. Mr. McDade asked what the qualifications were to become a volunteer, so that this information could be shared. Ms. Gideon stated that qualifications include being 21 years of age, heart for 52 Page kids, and ability to learn. No special skills required. The volunteer is trained and paired up with CASA staff. Adjourn The meeting was adjourned at 7:45 p.m. 53 Page Approved 2/23/2012 OFFICIAL MINUTES Human Service Advisory Committee Meeting - February 16, 2012 Civic Center Conference Room, 321 E. McKinney, Denton, TX Members Present: Mary Behrens, James McDade, Teddy Griffin, Sheryl English, Sara Bagheri, David Sanchez, Lara Fronczek, Maria Minerva Villanueva-Simental and Victoria Campbell Members Not Present: Mari Metzgar and Mary Anne McDuff Staff Present: Alma Espino Call to Order: Chair Sheryl English called the meeting to order at 12:01 p.m. Approval of Minutes from February 9, 2012 Ms. English asked if there were any changes on the minutes. Hearing none, James McDade made a motion to approve the minutes from February 9, 2012. Teddy Griffin seconded the motion. The minutes were approved as written. Discussion of Human Services Applications/Presentations & 2012-13 HSAC Application Evaluation Ms. English asked if there were any questions about the application process. 2012-2013 Human Services Applicant Presentations Denton City County Day School Eddie Garcia, Executive Director and Jana Marshall, Board Member introduced themselves. Mr. Garcia stated that Denton City County Day School has provided child care services to low to moderate income households for the last 58 years. The school currently has 93 children and 60 families on the waiting list. The waiting list is not due to the school offering child care on a sliding scale, but due to the fact that the school has a great history and does a great job in providing care and preparing children for kindergarten. This can be seen on the State website, with the Federal Food program and with CCCS they are a Four Star Vendor. Mr. Garcia added that the funds being r maintain good and consistent care and this means maintaining good teachers. Ms. Marshall added the need for the children to have the same teacher and see them every day. There is low turnover of teachers and staff. Ms. English asked if the school provided services year round. Mr. Garcia stated that it did, plus they had a summer program. Ms. English asked regarding the teacher ratios. Mr. Garcia stated that all classrooms had two teachers. The ratios were as follows: for 2-3 year olds the teacher ratio is 1 to 11, for 3-4 years old it is 1 to 15, 4 year old pre-K the ratio is 1 to 18 and for 5 year old pre-K the ratio is 1 to 22. Barbara Ross asked regarding the percentage of city of Denton student. Mr. Garcia stated that there were two children that were not from the city of Denton, but their parents work in Denton. Ms. English asked regarding the waiting list. Mr. Garcia stated that he had 60 families on the waiting list and that they try to refer to other sliding scale agencies. 54 Page Lara Fronczek asked how often families are qualified for assistance. Mr. Garcia stated that they are qualified at registration and then once a year. Ms. English asked a question regarding the weekly fee and if it is discounted if the household has more than one child in the school? Mr. Garcia stated that the weekly fee is based on a sliding scale, which is dependent on family size and total family income. The fee is between $67 to $95 and no, it is not reduced for more than one child. The rate is already very inexpensive. Ms. English asked if children were required to be potty trained. Mr. Garcia stated that this was a requirement. Sara Bagheri asked what the schools general fundraisers were. Mr. Garcia answered that they had various that included letter writing, bake sale, garage sale, word of mouth from board members, and cookies fundraiser. Ms. Ross asked about the possibility of them having infant care. Mr. Garcia stated that it had been previously considered, but there were too many rules and regulations and insurance requirements. Mr. Garcia added that he welcomed visits from the committee. People are always surprised by the quality of the facility. Barbara Ross mentioned that CDBG funds had funded various additions, repairs and other items. CDBG funds are very important to organizations like DCCDS in the community. Camp Summit Carla Weiland, Chief Operating Officer and Lisa Braziel, Camp Director introduced themselves. Ms. Weiland stated how the camp had expanded to the fall season for an additional 10 weeks of camp. This saw a big increase in city of Denton residents. Ms. Braziel shared a story of a 52 camper with cerebral palsy and their first experience with a horse. She also mentioned the weekend camps and the family camp. Ms. Fronczek asked regarding repeat campers. Ms. Braziel stated that 85% are return campers. James McDade asked regarding how many campers were from the city of Denton. Ms. Braziel stated that 15 were from the city of Denton, but that in the new fall (October-December) there had been 21 campers from the city of Denton. Mr. McDade asked why there were no board members from the city of Denton. Ms. Weiland answered that the agency would like someone from Denton and if we knew of anyone. She added that the funds provided by the City are spent on city of Denton residents. Ms. Bagheri asked regarding funding from other cities. Ms. Weiland stated that she receives funds from Lewisville. Ms. Campbell asked which funding source provided more funds, private or public. Ms. Weiland replied that the private. After partnering with United Way of Dallas for years, United Way has changed their priorities and are not funding Camp Summit. City of Denton PARD Kings Kids Day Kamp Kathy Schaeffer, Leisure Services Supt. introduced herself. Ms. Schaeffer stated that the camp is offered during the summer, Monday-Friday, from 9 a.m. to 5 p.m. The summer program provides fields trips, swimming, arts and crafts, team building, volunteer presentations, camps 55 Page and other. The summer camp serves the whole community for any household that meets the program qualifications. Ms. Bagheri asked if there was a waiting list. Ms. Schaeffer stated there were 38 kids on this eight children from the waiting list were able to join the summer program. Ms. Fronczek asked regarding the at-risk situations. Ms. Schaeffer stated that there are questions asked at application. The at-risk situations can include income; most families average poverty level, single family homes, and neighborhoods. If the camp was not available, kids would stay home and would probably get into trouble. Ms. Fronczek asked how often the program had return kids. Ms. Schaefer stated return kids was about 20-30% of the time. Ms. Ross added that single females have the highest poverty rate in the county. Denton County Friends of the Family Toni Johnson-Simpson, Executive Director introduced herself. Ms. Johnson-Simpson stated that DCFOF had been a recipient of City of Denton funds for 32 years. City of Denton funds was one of the first funders when the agency started, which had a whole budget of $10,000. Now the budget is over $2 million. Funds requested will be applied to staff costs within the shelter. DCFOF continues to serve core services for city of Denton residents. Mr. McDade asked is the restore was providing financial support. Ms. Johnson-Simpson stated it does provide about $150,000 to $170,000, less expenses. Ms. Ross asked regarding the possibility of expanding the shelter. Ms. Johnson-Simpson stated that it had been expanded a few years ago. There have been requests from Lewisville, but due to high costs, regulations, this has not happened. They are currently looking a house in Lewisville as possible transitional housing. Ms. Ross asked if there was space to expand at their current location. Ms. Johnson-Simpson elocate and rebuild the shelter. Day Stay for Adults, Inc. Erica Strain, Chief Operating Officer and Troy Greisen, Chief Executive Officer introduced themselves. Mr. Greisen stated the center is changing to provide services to adults with developmental disabilities. They are making changes that include changing name to Special Abilities of North Texas. Ms. Ross stated that Day Stay for Adults was original created to assist seniors and family with seniors. Mr. Greisen stated that it is still in their mission statement, but that the majority of clients (90%) have developmental disabilities. Ms. Bagheri asked how many clients did the agency serve. The agency in Corinth serves 25 and the agency in Lewisville serves 25, for a total of 50. Ms. Strain elaborated regarding the changes. Clients are over the age of 18 with developmental disability. Also, Medicare no longer covers day stay services. Ms. English asked where seniors 56 Page go. Mr. Strain stated that they still come to their agency, but are private pay. Ms. Greisen stated Ms. Fronczek asked what growth was expected. The Corinth facility allows for up to 45 clients. Ms. Bagheri asked if the agency received funding from other cities. Mr. Greisen stated that the agency does receive funding from the City of Lewisville. Ms. Ross asked if other cities like Corinth had been approached. Mr. Greisen stated that Corinth did not have funding for these types of services. Retired Senior Volunteer Program (RSVP) Diana Corona, Executive Director, and Lori Kloepper, Volunteer Services/Community Outreach introduced themselves. The request for $10,000 shows their federal sponsor, local support and can be used as match. Their level of service has not been affected by cuts, but there has been a greater need from the local nonprofit community. Ms. Kloepper stated that after the cuts from United Way, RSVP looked at capacity building and reached out to local agencies that had lost United Way funding. Ms. Fronczek asked if volunteer hours are tracked. Ms. Corona stated that they do track hours, but sometimes volunteers and staff forget to track some hours. Ms. Bagheri asked regarding matching funds. Ms. Corona stated that is for the federally sponsor and the match is 20 to 30% of funds. Mr. McDade asked if the federal sponsor pay for the volunteer hours. Ms. Corona stated that they are budgeted on actively serving volunteers. RSVP is shifting to meeting community needs or capacity building that will show impact within the community. Discussion of Human Services Applications/Presentations The committee discussed concerns regarding Denton County Friends of the Family and Day Stay for Adults. Adjourn The meeting was adjourned. 57 Page Approved 3/1/2012 OFFICIAL MINUTES Human Service Advisory Committee Meeting - February 23, 2012 Civic Center Conference Room, 321 E. McKinney, Denton, TX Members Present: James McDade, Teddy Griffin, Sheryl English, Sara Bagheri, David Sanchez, Lara Fronczek, Maria Minerva Villanueva-Simental and Victoria Campbell Members Not Present: Mari Metzgar, Mary Behrens, and Mary Anne McDuff Staff Present: Alma Espino Call to Order: Chair Sheryl English called the meeting to order at 12:01 p.m. Approval of Minutes from February 16, 2012 Ms. English asked if there were any changes on the minutes. Hearing none, James McDade made a motion to approve the minutes from February 16, 2012 as written. Maria Minerva Villanueva-Simental seconded the motion. The minutes were approved as written. Discussion of Human Services Applications/Presentations & 2012-13 HSAC Application Evaluation Ms. English asked if there were any questions about the application process. 2012-2013 Human Services Applicant Presentations Special Program for Aging Needs (SPAN) Deb Robertson, Executive Director, introduced herself. SPAN provides mobility solutions and Meals On Wheels for Denton County. Ms. Robertson stated that there was some client data that has been hard to obtain, but that they are reworking their self certification form to obtain the information. Clients that are referred by DADs and Medicaid do not supply all the data that the City of Denton requires to be reported. SPAN provides congregate meals and home delivered meals. Sometimes the on the rise and continues to increase. SPAN serves Denton County. Communities in Schools of North Texas Dana Smith, CEO and Wendy Johnson, Director of Finance introduced themselves. Ms. Smith stated that the Denton ISD has seen a 5% increase in at-risk students with 35.1% of the entire district being classified as at-risk of dropping out and 41.5% of the entire district is considered economically disadvantaged, a 3% increase from last year. Meanwhile, the school district has been forced to cut $8 million due to funding cuts from the state. This is a clear indicator if the current and quickly growing need for additional resources for thousands of children in Denton. DISD is looking toward CISNT to bridge the gap in services. There are also significant cuts that include the loss of funds from a Texas Criminal Justice Division grant. It was suppose to be a 3 year grant, but they have advised CISNT that nonprofits are no longer eligible to apply. Also, after CISNT experienced a 30% funding cut from the Texas Education Agency funding during the last legislative session, programs were cut to part time at all four campuses. However, due to United Way and foundation support CISNT has been able to reinstate these programs to full time for the remainder of this fiscal year. This was an important, but temporary boost to the Denton programs. CISNT is now seeking increased support from other sources, including the City of Denton. 58 Page Lara Fronczek asked if CISNT had the number of children that would not be served due to the funds being cut. Ms. Smith stated that they would probably cut programs back to part time to retain a presence in the schools and work back to full time again. The number of students would drop from 2000 to 500 students. Pedi Place Larry S. Robins, President and CEO introduced himself. Mr. Robins provided data about City of Denton clients that was not included in the application. Of the 250 children, from the city of Denton, 76% have Medicaid, 14 % have CHIP and 10% are uninsured. The Medicaid numbers tends to remain constant and the CHIP and uninsured percentages will fluctuate by as much as 5 percentage points throughout the year. to 19 years of age. Of the 250 children, 55% were six and under and most of the children were under the age of three. primarily transformation. Medical records are being converted to an electronic system, which is allowing for more space, since files are no longer required. Pedi Place is expanding hours and doubling capacity. Why fund Pedi Place? Pedi Place provides extraordinary, quality and cost effective care. Pedi Place measures their success by comparing vaccination rates, based on recent audit from the State; Pedi Place had scored 100%. The State average is 78%. Pedi Place consistently exceeds targets. The request for funds from the City of Denton of $10,000 will translate into $75,000 in services to clients and help to provide more services to kids. Ms. Campbell asked if they had received any cuts from organization, like United Way. Mr. Robins stated that they had received an increase of funds from United Way of Dallas due to their change in goals. City of Lewisville has remained stable and Denton County funds have been decreasing. Previously Pedi Place had not done well in fund development, but this has changed in the last four years. Ms. Campbell asked how long is Dr. William Smith had been with Pedi Place. Mr. Robins stated that he had been with Pedi Place for seven years as a doctor and five to six years as their medical director. Ms. Fronczek asked how many families are unable to pay. Mr. Robins stated that Pedi Place writes off about $30,000 to $50,000 due to uncompensated medical care. Ms. Campbell asked if there were currently any board members from the city of Denton. Mr. Robins stated that there were currently no members. Ms. Fronczek stated that Pedi Place was very well respected by Christian Community Action in Lewisville. Fred Moore Day Nursery School, Inc. Wendy McGee, Executive Director and Elizabeth Ferris, Board Member introduced themselves. Ms. McGee stated how Ms. Ferris had been so important to Fred Moore Day Nursery School. Ms. Ferris is a retired elementary school teacher, which has provided support in the curriculum, a fundraiser who raised $9,000 in the gospel lunch, and recruiter of other board members. Ms. McGee stated the importance of the City of Denton funds and of the school within the community. The school provides a quality education program that studies have shown beneficial results and allowed the students to help meet their full potential. Cost is based on a sliding scale. The need for outside funds is necessary, because tuition only covers a 1/3 of the expenses. 59 Page list till recently. The school is now full and is the only income based sliding scale school for children under the age of two in Denton county. Ms. McGee added that Fred Moore is currently utilizing City of Denton CDBG funds to improve the facility and add a classroom for children under the age of two. This will provide room for fifteen (15) extra kids. Sara Bagheri asked that due to the extra curriculum was the Denton I.S.D. providing funds. Ms. McGee stated that they had approached the foundation, but because they were not in the Denton I.S.D. they were not eligible for the funds. 2012-13 HSAC Application Evaluation Alma Espino asked that evaluations forms be turned in by noon, next Tuesday. Adjourn The meeting was adjourned at 7 p.m. 60 Page UNOFFICIAL MINUTES Human Service Advisory Committee Meeting - March 1, 2011 City Hall East, 2nd Floor Conference Room, 601 E. Hickory, Denton, TX Members Present: James McDade, Teddy Griffin, Sheryl English, Sara Bagheri, David Sanchez, Victoria Campbell, Mary Behrens, and Mary Anne McDuff Members Not Present: Mari Metzgar, Maria Minerva Villanueva-Simental and Lara Fronczek Staff Present: Alma Espino and Barbara Ross Call to Order: Chair Sheryl English called the meeting to order at 6 p.m. Approval of Minutes from February 23, 2012 Ms. English asked if there were any changes on the minutes. Hearing none, James McDade made a motion to approve the minutes from February 23, 2012 as written. Teddy Griffin seconded the motion. The minutes were approved as written. Results of Individual Recommendation Sheets included an average allocation amount. The average was determined by totaling the individual recommendations, per agency, and dividing by ten (10) members. The total amount equaled $257,220. Ms. Espino announced that extra funds might be available and asked Barbara Ross to explain. (social) service agencies that provide various forms of assistance to local residents. Due to funding reductions from various sources, local agencies are requesting increased funding from the City of Denton. An increase in the human services general fund budget cap would provide additional support to local agencies. Staff presented the potential increase to City Council through and informal staff report. This will increase the budget from $112,797 to approximately $170,000 in FY 2012-13. Both CDBG and general funds are subject to final approval by City Council. Mary Ann McDuff stated that she would have preferred to have this information, prior to making decisions. She added that due to the better economy, she would recommend that that level of funding provided by the City be increased to the level provided years ago. She added that support for federal CDBG was also needed to assist the community. Members agreed to review the list of requesting agencies, to discuss the amount of funding and make a final recommendation. Camp Summit C amount of $2,000. Court Appointed Special Advocates (CASA) CASA was discussed. Several members stated that they would like to see an increase. Members agreed to recommend funding the agency with $10,000. 61 Page City of Denton PARD Kings Kids Day Kamp Summer Playground Program Members discussed the Kings Kids Day Kamp summer playground program. Sara Bagheri stated that she loved this program and that it had a lot of bang for the buck. She added that these Ms. Ross stated that this program was started with CDBG and had continued to receive funding. Members agreed to fund the agency with $15,000. Communities In Schools Communities In Schools was discussed. Ms. McDuff stated that she had recommended an increase in 2011-12 due to cuts in funding they had received, but was recommending moving funding back to $5,000 to find fu Several members recommend leaving the amount at the average of $7,870. Information was clarified, about the number of schools they provide services at. They currently serve 11 schools, but only four are served full time. Members agreed to recommend to fund at $8,000. Day Stay for Adults Day Stay for Adults was discussed. Several members noted concerns over the change in their mission. Victoria Campbell stated that the agency was changing their mission due to funding constraints. She recommended increasing the average amount. Ms. Espino stated that Day Stay for Adults still had the mission to provide day care services. Ms. Campbell added that there have been financial issues due to a drop of cliental for various reasons that included Denton County Transportation Authority refusing to drop off at the Corinth facility. Several members stated that they did not believe that it was a priority. Members discussed the needs and services offered. Ms. Campbell stated that the organization does have a nurse on staff to handle medical needs. She added that this service was needed and could prolong life. Ms. McDuff stated that the change in mission to attract alternative clientele reminds her of AIDS Services of North Texas and their move to Health Services of North Texas to expand their clientele. Members agreed to recommend funding at $5,100. Denton Christian Preschool Denton Christian Preschool was discussed. Ms. McDuff stated that Denton Christian Preschool had the best presentation of all the agencies. Members discussed and agreed to recommend to fund at $22,500. Denton City County Day School Members discussed Denton City County Day School. Members agreed to recommend funding at $30,000. Denton County Friends of Family (DCFOF) DCFOF was discussed. Several members expressed concern regarding possible expansion affecting location of the shelter. Ms. McDuff stated that there is a need for this shelter for women and children. Mr. McDade stated that he had spoken with the executive director; Toni Johnson and she had stated that the possible expansion plan was two to three years in the future. Members agreed to recommend to fund at $25,000. Family Health Care Family Health Care was discussed. Members agreed to recommend to fund at $19,000. 62 Page Fred Moore Nursery School Members discussed Fred Moore Nursery School. The daycare is the only daycare providing infant care on a sliding scale. Members agreed, due to the need, to recommend funding of $30,000. Health Services of North Texas Health Services of North Texas was discussed. Members agreed to recommend funding at $26,519. HOPE, Inc. - Transitional Housing Members discussed HOPE, Inc. Members agreed to recommend funding at $24,000. HOPE, Inc. - Homeless Management information System HOPE, Inc. - HMIS was discussed. Members agreed to recommend funding the agency at $18,000. PediPlace confusing and the presenter kept changing the subject he was presenting on. Ms. Campbell clarified some the items mentioned by PediPlace. Ms. Ross asked if anyone knew if the new clinic in Denton would be offering care for children. It was noted, that the clinic had not yet opened. Members agreed to fund at $4,480. Retired Senior Volunteer Program (RSVP) Members discussed RSVP. Members agreed to recommend to fund at $10,000. Special Programs for Aging Needs (SPAN) SPAN was discussed. Members agreed to recommend to fund at $21,000. Salvation Army of Denton Salvation Army of Denton request was discussed by members. Mr. McDade stated that this was a needed service and wanted to provide them extra funds. Members agreed to recommend to fund at $20,000. Approval: Funding Recommendations of $297,119. Alma Espino stated that amounts for CDBG and General Funds are subject to approval by City Council. Presentation of 2012-2013 Human Services funding recommendations at Council work session should be in early April. Committee will be informed of the time and place. Ms. Espino would be recommended to be funded through CDBG. A decision was made to approve the funding and meet again if changes were requested. James McDade made a motion to approve the funding recommendations and Sara Bagheri seconded the motion. The members approved the funding recommendations. The meeting was adjourned. 63 Page APPENDIX #1 - #3 SF424 Applications 64 Page SF 424 SF 424 Complete the fillable fields (blue cells) in the table below. The other items are pre-filled with values from the Grantee Information Worksheet. Date Submitted Applicant Identifier Type of Submission 756000514 Date Received by state State Identifier Application Pre-application Date Received by HUD Federal Identifier Construction Construction Non Construction Non Construction Applicant Information JurisdictionCITY OF DENTONUOG Code Street Address Line 1 601 E. HICKORY, SUITE B Organizational DUNS 07-138-0190 Street Address Line 2 Organizational Unit City DENTON State TEXAS Department PLANNING & DEVELOPMENT ZIP 76201 Country U.S.A. Division COMMUNITY DEVELOPMENT Employer Identification Number (EIN): County DENTON 75-6000514 Program Year Start Date (MM/DD) 08/01/11 Applicant Type: Specify Other Type if necessary: Local Government: Township Specify Other Type U.S. Department of Housing and Urban Development Program Funding Catalogue of Federal Domestic Assistance Numbers; Descriptive Title of Applicant Project(s); Areas Affected by Project(s) (cities, Counties, localities etc.); Estimated Funding Community Development Block Grant 14.218 Entitlement Grant CDBG Project Titles: Description of Areas Affected by CDBG Project(s) Housing rehabilitation, minor repair, public facility Denton, Texas improvements, provision of public services, homeownership assistance, and program administration. CDBG Grant Amount Additional HUD Grant(s) Leveraged Describe $847,464 $Additional Federal Funds Leveraged $Additional State Funds Leveraged $Locally Leveraged Funds $Grantee Funds Leveraged $Anticipated Program Income Other (Describe) $10,000 Total Funds Leveraged for CDBG-based Project(s) 65 Page Home Investment Partnerships Program 14.239 HOME HOME Project Titles: housing rehabilitation, assistance to Description of Areas Affected by HOME Project(s) CHDO for acquisition, rehab and homeownership Denton, Texas assistance, tenant based rental assistance and program administration $HOME Grant Amount $Additional HUD Grant(s) Leveraged Describe $327,218 $Additional Federal Funds Leveraged $Additional State Funds Leveraged $Locally Leveraged Funds $Grantee Funds Leveraged $Anticipated Program Income Other (Describe) $60,000 Total Funds Leveraged for HOME-based Project(s) Housing Opportunities for People with AIDS 14.241 HOPWA HOPWA Project Titles Description of Areas Affected by HOPWA Project(s) $HOPWA Grant Amount $Additional HUD Grant(s) Leveraged Describe $Additional Federal Funds Leveraged $Additional State Funds Leveraged $Locally Leveraged Funds $Grantee Funds Leveraged $Anticipated Program Income Other (Describe) Total Funds Leveraged for HOPWA-based Project(s) Emergency Shelter Grants Program 14.231 ESG ESG Project Titles Description of Areas Affected by ESG Project(s) $ESG Grant Amount $Additional HUD Grant(s) Leveraged Describe $Additional Federal Funds Leveraged $Additional State Funds Leveraged $Locally Leveraged Funds $Grantee Funds Leveraged $Anticipated Program Income Other (Describe) Total Funds Leveraged for ESG-based Project(s) Congressional Districts of: Is application subject to review by state Executive Order 12372 Process? Applicant Districts 26 Project Districts 26 Is the applicant delinquent on any federal debt? If Yes This application was made available to the state EO 12372 process for review on DATE explaining the situation. No Program is not covered by EO 12372 Yes No N/A Program has not been selected by the state for review Person to be contacted regarding this application First Name Barbara Middle Initial L. Last Name Ross Title CD Administrator Phone (940) 349-7235 Fax (940) 349-7753 eMail bross@cityofdenton.com Grantee Website www.cityofdenton.com Other Contact Signature of Authorized Representative George C. Campbell, City Manager Date Signed 66 Page APPENDIX #4 Certifications 67 Page LOCAL GOVERNMENT CERTIFICATIONS FOR CDBG AND HOME PROGRAMS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about a. The dangers of drug abuse in the workplace; b. The grantee's policy of maintaining a drug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will a. Abide by the terms of the statement; and b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted a. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or b. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. 68 Page Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief: No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date George C. Campbell Name City Manager Title 215 E. McKinney Street Address Denton Texas 76201 City/State/Zip (940) 349-8307 Telephone Number 69 Page Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: Maximum Feasible Priority - With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); Overall Benefit - The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2012 , (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; Special Assessments - It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. 70 Page Excessive Force -- It has adopted and is enforcing: A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint -- Its activities concerning lead-based paint will comply with the requirements of part 35, subparts A, B, J, K and R, of title 24; Compliance with Laws -- It will comply with applicable laws. Signature/Authorized Official Date George C. Campbell Name City Manager Title 215 E. McKinney Street Address Denton Texas 76201 City/State/Zip (940) 349-8307 Telephone Number 71 Page Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant-based rental assistance: The use of HOME funds for tenant-based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Signature/Authorized Official Date George C. Campbell Name City Manager Title 215 E. McKinney Street Address Denton Texas 76201 City/State/Zip (940) 349-8307 Telephone Number 72 Page APPENDIX TO CERTIFICATIONS Instructions Concerning Lobbying and Drug-Free Workplace Requirements Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Drug-Free Workplace Certification By signing and/or submitting this application or grant agreement, the grantee is providing the certification. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 8. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR part 21. Place Name Street City County State Zip Community Development 601 E. Hickory, Denton Denton TX 76205 Department Suite B 73 Page Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: a. All "direct charge" employees; b. all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and c. temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Note that by signing these certifications, certain documents must be completed, in use, and on file for verification. These documents include: 1. Analysis of Impediments to Fair Housing 2. Citizen Participation Plan 3. Anti-displacement and Relocation Plan Signature/Authorized Official Date George C. Campbell Name City Manager Title 215 E. McKinney Street Address Denton, Texas 76201 City/State/Zip (349) 349-8307 Telephone Number 74 Page APPENDIX #5 Annual Housing Goals 75 Page Annual Housing Completion Goals (Table 3B) Grantee Name: Expected Annual Actual Annual Resources used during the period Number of Units Number of Units Program Year: To Be Completed Completed CDBG HOME ESG HOPWA BENEFICIARY GOALS (Sec. 215 Only) Homeless households Non-homeless households 71 Special needs households 11 Total Sec. 215 Beneficiaries* 82 RENTAL GOALS (Sec. 215 Only) Acquisition of existing units Production of new units Rehabilitation of existing units 11 Rental Assistance Total Sec. 215 Affordable Rental 11 HOME OWNER GOALS (Sec. 215 Only) Acquisition of existing units Production of new units Rehabilitation of existing units 46 Homebuyer Assistance 25 Total Sec. 215 Affordable Owner 71 COMBINED RENTAL AND OWNER GOALS (Sec. 215 Only) Acquisition of existing units Production of new units Rehabilitation of existing units 57 Rental Assistance Homebuyer Assistance 25 Combined Total Sec. 215 Goals* 82 OVERALL HOUSING GOALS (Sec. 215 + Other Affordable Housing) Annual Rental Housing Goal 11 Annual Owner Housing Goal 71 Total Overall Housing Goal 82 76 Page AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Parks and Recreation ACM: Fred Greene SUBJECT Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, adopting Standards of Care for Youth/Teen Programs administered by Dent Recreation Department pursuant to Texas Human Resources Code Section 42.041 (b)(14); and providing an effective date. (Parks, Recreation and Beautification Board recommends approval with a vote of 6-0.) BACKGROUND The Parks and Recreation Department has been directed by Texas Department of Regulatory Services to adopt an ordinance approving the Standards of Care, which are requirements that either meet or exceed the current State Day Care requirements. The Standards of Care are intended to be minimum standards by which the City of Denton Parks and Recreation /Teen Programs. The programs operated by the City under the Standards of Care are recreational in nature and are not day care programs. th Senate Bill 212 was approved by the Texas Legislature during the 74 legislative session exempting recreation programs from day care licensing as long as a Standards of Care is adopted. In order to be exempt, an elementary-age (ages 5-13) recreation program may be operated by the municipality provided: the governing body of the municipality annually adopts standards of care by ordinance after a public hearing for such programs, that such standards are provided to the parents of each program participant, and that the ordinances shall include, at a minimum, staffing ratios, minimum staff qualifications, minimum facility, health and safety standards, and mechanisms for monitoring and enforcing the adopted local standards; and further provided that parents be informed that the program is not licensed by the state and the program may not be advertised as a child care facility. The initial public hearing was held on October 5, 1999, and the first Standards of Care was adopted by City Council through Ordinance 99-365. The State changed the exemption certification to include the adoption of a new ordinance each year for the Standards of Care in order to continue the exemption status. The Youth/Teen Services division of the Parks and Recreation Department made revisions/updates to the original Standards of Care and presented it to Council for consideration on October 19, 2010, which was approved. The Standards of Care have again been revised/updated and are for the protection of the participants in all after school programs and other recreational care opportunities offered by the City of Denton. Agenda Information Sheet PARD Standards of Care April 17, 2012 Page 2 The changes made to the Standards of Care include: Inclusion of all Denton Parks and Recreation Department program sites Addition of the Youth/Teen Services Recreation Specialist since no longer frozen Removal of the Parent Guide from the Standards of Care. (Since the Parent Guides are site specific for each program offered, a separate guide will be prepared for each camp and distributed to the parents of each enrolled participant.) Specifications for hours of staff training RECOMMENDATIONS Staff recommends the City Council approve the proposed ordinance as presented. PRIOR ACTION/REVIEW: The Parks, Recreation and Beautification Board reviewed the proposed Standards of Care on April 2, 2012 and recommended approval with a vote of 6-0. FISCAL INFORMATION This ordinance and Standards of Care require no additional City funding. EXHIBITS 1.Parks, Recreation and Beautification Board Meeting Minutes of April 2, 2012 2.Ordinance 3.Youth/Teen Services Standards of Care 2012-13 Respectfully submitted: Emerson Vorel, Director Parks and Recreation Department Prepared by: Kathy Schaeffer Athletics/YTS Program Area Manager DRAFT Parks, Recreation and Beautification Board Minutes April 2, 2012 Civic Center Community Room Members present : Carol Brantley, Vicki Byrd, Alex Lieban, Derrick Murray, Dave Rowley; Russ Stukel Members absent: Janet Shelton Staff present: Emerson Vorel, Jim Mays, Janie McLeod, Mary Aukerman REGULAR MEETING 1.CALL TO ORDER Chairman Murray called the meeting to order at 6:01 p.m. 2.APPROVAL OF MINUTES OF February 6, 2011 MEETING: With no changes to the minutes, Member Stukel made a motionto approve the minutes as written, Member Brantley seconded and the motion carried with a vote of 5-0, with the Chair abstaining because he was not at the meeting. 3.AWARDS AND RECOGNITIONS: A. Vorel announced to the Board that the Parks Maintenance Rodeo group that was honored a few months ago was invited to the Texas Recreation and Parks Society (TRAPS) State rd Maintenance Rodeo in the Woodlands and placed 3 overall in the state. This is the third year that this event has taken place and the first time that Denton has competed at this level. 4.ACTION ITEMS: A. Revisions to Denton Standards of Care 2012-2013 Vorel explained that the City of Denton does not have to be licensed if they have a Standards of Care in place. The changes include Addition of the Youth/Teen Services Recreation Specialist since no longer frozen Removal of the Parent Guide from the Standards of Care. (Since the Parent Guides are site specific for each program offered, a separate guide will be prepared for each camp and distributed to the parents of each enrolled participant.) Specifications in hours of staff training When asked, Vorel explained that it is more cost effective to adopt the Standards of Care than to be licensed. Our Standards of Care are as stringent, if not more so, than the state guidelines. The state inspects our camps and if we do not meet their specifications we can be shut down. Several Board members questioned how staff can obtain the necessary training. Vorel explained that there state and private training is available, some can be done on-line and some training will be done at the center they are assigned to. Staff must have the minimum hours each year they work the camps and they are paid while taking the training. When the question of volunteers arose, Vorel explained that would have to have a background check to work with the children and most people will not pay for or submit themselves to the check just to be a volunteer. Stukel asked about special needs children. Vorel stated that they are assessed on an individual basis and we do have guidelines in place for those with special needs. Stukel asked if a child with special needs could have someone they hire to assist the child in the camps, but again, the background check and liability issues come into play. MOTION: Rowley made the motion to make recommendation to the City Council to accept and approve the revisions to the Standards of Care. Brantley seconded the motion and it carried with a vote of 6-0. B. Consider Request from d & Beverage Inc. to Sell Alcoholic Beverages at Cinco de Mayo the Cinco de Mayo Celebration will take place in Quakertown Park on Saturday, May 5, 2012. For the fourteenth consecutive year, the Cinco de Mayo committee supports the sale of alcohol at the the sole supplier of alcoholic beverages at the event. Chairman Murray asked if vendors bid for the ability to sell alcohol at this event. It was explained that, since vendors assume all costs and liability, it is not always easy to acquire a vendor for such events. Member Stukel asked about bringing in your own alcoholic beverages. Vorel explained that technically it is not allowed; alcohol must be purchased from the approved vendor. This is a cosponsored event with a volunteer committee. MOTION: With no further discussion, Chairman Murray made the motion to recommend approving the request from to sell alcoholic beverages at the Cinco de Mayo Celebration in Quakertown Park on May 5, 2012. Brantley seconded the motion and it carried with a vote of 6-0. DISCUSSION ITEMS: 5. A. Review of New City of Denton Naming Policy The proposed Naming Policy Guidelines for City Buildings, Facilities, Land, or any Portion Thereof will be presented to Council at the April 3, 2012 meeting. With its approval, the Parks, Recreation and Beautification Board will no longer be part of the process, unless the request involves a park or park property. At that time, two members of the Park Board will be assigned to serve on the naming committee. Chairman Murray asked if all the criteria in Section III. A. must be satisfied naming a City building, facility, land, or any portion . This allows Council a great deal of flexibility when addressing issues such as addressed by Chairman Murray. B. North Lakes Project Vorel stated that he does not have the necessary funds to purchase the 26 acres to the north of the proposed soccer fields at North Lakes but he is working on getting funding. He has submitted grant applications to PACCAR and the Park Foundation. He has identified several other funding sources but will not be allowed to draw money for this project from the Tree Mitigation Fund. OTHER BUSINESS: 6. A.Parks Department Projects Status Report Mays updated the Board on various projects on the list, including: Quakertown Park Sidewalk project is moving along. Mack Park The new picnic shelter for the park has been ordered. It will arrive in 6 to 8 weeks. Denton Branch Rail Trail Bridge Project We continue to look at cost reductions and/or additional funding sources for the project. McKamy-Evers-Cooper Creek Trail Bridge We are working through engineering challenges with this project. Carl Young Sr. Park land and house acquisition The house has been demolished. Owsley Park This project is moving forward. Member Brantley asked if it would be ready by summer. Vorel stated that it should be ready for the Summer Food Program participants. displayed to gauge progress. Mays will look into it. Public Art Committee Meeting Minutes Draft for February 9, 2012 and March 8, 2012 B. Location of Public Art in City Buildings. The book of poems and pictures is at the printer. Action Item: Expenditure of HOT Funds shows the distribution of the remainder of the HOT Funds available. McLeod stated that the Public Art Committee is looking at the Denton Airport as the next placement at the South Branch Library. Vorel stated that he was surprised at how many pieces of art have been donated to the City. 7.FUTURE AGENDA ITEMS: NONE With no further items on the agenda, Chairperson Murray asked for a motion to adjourn the meeting. Member Brantley made the motion to adjourn, Member Lieban seconded and the meeting was adjourned at 6:55 p.m. (4) Civic Center; (5) Numbers at which parents may be reached; and (6)The telephone number for the site itself. 15. Transportation A. Before a participant may be transported to and from city spon waiver form, completed by the parent of the participant, must be B.First aid supplies will be available in all Program vehicles tha C.All children must be securely seated in the appropriate safety seat/booster based on state child safety laws. D. All Program vehicles used for transporting participants must have available a 6-BC portable fire extinguisher which will be installed in the passenger compartment of the vehicle and must be accessible to the adult occupants. FACILITY STANDARDS 16. Safety A. Program employees will inspect Program sites daily to detect concerns that might affect the health and safety of the particip inspection report will be completed by Program employees and kep Manager. B. Buildings, grounds, and equipment on the Program site will be repaired, and maintained to protect the health of the participan C. Program equipment and supplies must be safe for the participa D. Program employees must have first aid supplies readily available at each site, during transportation to an off-site activity, and for the duration of E. Program air conditioners, electric fans, and heaters must be mounted out of participants reach or have safeguards that keep participants fr F. Program porches and platforms more than 30 inches above the g equipped with railings participants can reach. G. All swing seats at Program sites must be constructed of durable, lightweight, relatively pliable material. H. Program employees must have first aid supplies readily available to staff in a 10 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Planning and Development ACM: Fred Greene SUBJECT Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, providing for a zoning change from a Neighborhood Residential 3 (NR-3) zoning district to a Neighborhood Residential Mixed Use 12 (NRMU-12) zoning district classification and use designation subject to a restrictive overlay on approximately 3.3 acres. The property is located east of Bell Avenue, approximately 500 feet north of the northeast intersection of Sherman Drive and Bell Avenue and is approximately 185 feet south of Sunrise Cove within the City of Denton, Denton County, Texas; providing for a penalty in the maximum amount of $2,000.00 for violations thereof, severability and an effective date. (Z11-0026). The Planning and Zoning Commission recommends approval, subject to a restrictive overlay district (7-0). BACKGROUND The applicant, GreatVine Ministries, proposes to rezone the subject property with the intent to rehabilitate the existing structures and allow for Assisted Living, a form of Elderly Housing per Subchapter 23 of the Denton Development Code (DDC). The current zoning district for the property is Neighborhood Residential 3 (NR-3), which does not permit Elderly Housing. The zoning district sought is Neighborhood Residential Mixed-Use 12 (NRMU-12) subject to a restrictive overlay. The subject property is unplatted and was originally developed between 1963-1965 as the Fairhaven nursing home. The subject facility operated as a nursing home from its opening in 1965 until use of the facility was discontinued in 2009 and the Department of Housing and Urban Development (HUD) foreclosed on the property. GreatVine Ministries purchased the property from HUD in May 2011. The zoning designation of the subject property at the time it was originally developed is unknown as the City has no zoning map of that time. However, City records indicate that in 1969, the property was zoned as both Multiple Family District Restricted (MF-1), and Single Family Dwelling District (SF-7). Neither of these zoning districts permitted nursing homes. Nonetheless, a Certificate of Occupancy (CO) was issued by the City in 1970 for the use of the structure as a nursing home. Based upon the issuance of this CO, and lacking any evidence to the contrary, staff is treating the nursing home as a nonconforming use. Agenda Information Sheet April 17, 2012 Page 2 In February 2002, with adoption of the DDC, the property was rezoned NR-3 as part of a City- wide rezoning, which does not permit Elderly Housing or nursing homes. The nursing home use on the subject property discontinued around June 19, 2009 after defaulting on loan payments to HUD, and HUD took action to relocate tenants. A foreclosure recommendation was sent internally by HUD on October 14, 2009 and notices were sent to the owner of the violations and default on December 17, 2009. DDC Section 35.11.5.1.A.1 states: use is discontinued for six (6) months or more, all nonconforming rights shall cease, and the use of the premises shall be in conformance with this Subchapter and all applicable codes of the City. mean that the property or structure is vacant and no attempt to market the property is observable on the property or from the exterior of any structure, or that the property or structure is vacant and City taxes owned on property are delinquent. The Board may grant a special exception to this provision only if the owner can show there was a clear intent not to abandon the use even through the use may have been discontinued for six (6) The nursing home was vacant for over six (6) months, and staff has no evidence of any attempts to observably market the property during the foreclosure proceedings. In May 2011, GreatVine Ministries purchased the subject property with the intent of operating an Assisted Living facility. The applicant has chosen to move forward with a rezoning of the property to NRMU-12 to accommodate the proposed Elderly Housing use. It is noteworthy to mention that the subject buildings on the property were designed by Arch Swank, who . The subject property, 2400 N. Bell Avenue, and its structures do not have a local, state or national historic designation. At the public hearing on February 22, 2012, the P&Z approved a motion to postpone consideration of the rezoning request (6-0) to a date certain of March 14, 2012. After closing the public hearing and the motion, Commissioner Lyke suggested the applicant hold another neighborhood meeting, and prepare any overlay conditions and present those conditions at the March 14, 2012 P&Z meeting. The applicant has chosen not to hold a subsequent public meeting and has not provided staff with any overlay restrictions on behalf of their applicant. At their public hearing on March 14, 2012, the P&Z recommended approval of the rezoning request subject to a restrictive overlay, restricting uses: 1. AgricultureSingle-family Dwellings, , Community Homes for the Disabled, Home Occupation, Outdoor Recreation, Parks and Open Space and Churches; 2. Dwellings Above Businesses, Live/Work Units, Duplexes, Group Homes, Multi-family Dwellings, Agenda Information Sheet April 17, 2012 Page 3 Manufactured Housing Developments, Sales of Products Grown on Site, Hotels, Motels, Bed and Breakfast, Retail Sales and Service, Movie Theaters, Restaurant or Private Club, Drive-through Facility, Professional Services and Offices, Quick Vehicle Servicing, Vehicle Repair, Auto and RV Sales, Laundry Facilities, Equestrian Facilities, Indoor Recreation, Major Event Entertainment, Commercial Parking Lots, Administrative or Research Facilities, Broadcasting of Production Studio, Sexually Oriented Business, Printing/Publishing, Bakeries, Manufacture of Non-odoriferous Foods, Feed Lots, Food Processing, Light Manufacturing, Heavy Manufacturing, Wholesale Sales, Wholesale Nurseries, Distribution Center, Wholesale Storage and Distribution, Self-service Storage, Construction Materials Sales, Junk Yards and Auto Wrecking, Wrecker Services and Impound Lots, Kennels, Veterinary Clinics, Sanitary Landfill Commercial Incinerators, Transfer Stations, Community Service, Business or Trade School, Middle School, High School, Colleges, Hospital, Medical Centers, Cemeteries and Mortuaries; 3. limitation Accessory Dwelling Units with an L (1) and Gas Wells with an L (27); 4. Semi- public, Halls, Clubs and Lodges, Adult or Child Day Care, Kindergarten, Elementary School, WECS (Free-standing Monopole Support Structure) and WECS (Building-mounted); 5.The following uses are permitted with an L (7) limitation Livestock; 6.The following uses are permitted with an L (13) limitation Elderly Housing; 7.The following uses are permitted with an L (25) limitation Basic Utilities. The following define the limitations to zoning uses when the zoning matrix identify a use as permitted, but limited L(1) = Accessory dwelling units are permitted, subject to the following additional criteria: 1.The proposal must conform with the overall maximum lot coverage and setback requirements of the underlying zone. 2. The maximum number of accessory dwelling units shall not exceed 1 per lot. 3.The maximum gross habitable floor area (GHFA) of the accessory residential structure shall not exceed 50% of the GHFA of the primary residence on the lot, and shall not exceed 1000 sq. ft. GHFA unless the lot meets the requirements of L(1).5. 4.One additional parking space shall be provided that conforms to the off-street parking provisions of this Chapter. 5.The maximum gross habitable floor area (GHFA) of the accessory residential structure shall not exceed 50% of the GHFA of the primary residence on the lot, where the lot size Agenda Information Sheet April 17, 2012 Page 4 is equal to or greater than ten acres in size. An SUP is not required for such an accessory residential structure where the lot size is equal to or greater than ten acres. L(7) = Limited to two (2) animals on parcels one (1) to three (3) acres in size. Additional animals may be added at a rate of one per each acre over three. L (13) = Uses are limited to no more than 55,000 square feet of gross floor area per lot. L(25) = If proposed use is within 200 feet of a residential zone, approval is subject to a Specific Use Permit. L(27) = Must comply with the provisions of Subchapter 89, Gas Well Drilling and Production. OPTIONS 1.Recommend approval as submitted. 2.Recommend approval subject to conditions. 3.Recommend denial. 4.Postpone consideration. 5.Table item. RECOMMENDATION APPROVAL The Planning and Zoning Commission recommends of this rezoning request, subject to a restrictive overlay district (7-0). APPROVAL The Development Review Committee recommends of this rezoning request. PRIOR ACTION/REVIEW 1.Planning and Zoning Commission March 14, 2012 2.Planning and Zoning Commission February 22, 2012 EXHIBITS 1. 2.Site/Location Map 3.Existing Site Plan 4.Existing Zoning Map 5.Proposed Zoning Map Agenda Information Sheet April 17, 2012 Page 5 6.Future Land Use Map 7.Notification Information 8.Site Photographs 9.Letter From Applicant 10.Notice of Public Hearing Responses 11.Planning and Zoning Commission, February 22, 2012, Meeting Minutes 12.Planning and Zoning Commission, March 14, 2012, Meeting Minutes 13.Ordinance Prepared by: Erica Marohnic, AICP Senior Planner Respectfully submitted: Mark Cunningham, AICP, CPM Director of Planning and Development EXHIBIT 1 CITY OF DENTON DEVELOPMENT REVIEW COMMITTEEE STAFF REPORT P&Z Date: February 22, 2012 & Type: Rezoning March 14, 2012 CC Date: April 17, 2012 Project #: Z11-0026 Project Number: Z11-0026 Request: Rezoning from a Neighborhood Residential 3 (NR-3) zoning district to a Neighborhood Residential Mixed Use 12 (NRMU-12) zoning district on approximately 3.3 acres. Applicant: Spring Brook Planning Group Larry Reichhart 2405 Mustang Drive Grapevine, TX 76051 Property Owner: GreatVine Ministries 729 Grapevine Highway Hurst, TX 76054 Location: The property is located east of Bell Avenue, approximately 500 feet north of the northeast intersection of Sherman Drive and Bell Avenue and is approximately 185 feet south of Sunrise Cove. Size: 3.3 acres Zoning Designation: Neighborhood Residential 3 (NR-3) Future Land Use: Existing Land Use Case Planner: Erica Marohnic, AICP DRC Recommendation: The Development Review Committee recommends APPROVAL of this rezoning request. Summary of Analysis: The subject property is currently developed with two one-story brick structures totaling approximately 29,317 sq. ft., a parking area adjacent to Bell Avenue, concrete walkways through the property and several wood decks. The property is also unplatted. GreatVine Ministries proposes to rezone the subject property with the intent to rehabilitate the existing structures for an Assisted Living Facility, a form of Elderly Housing. The requested NRMU-12 zoning district would permit Elderly Housing with an L (13) limitation: L (13) = Uses are limited to no more than fifty-five thousand (55,000) square feet of gross floor area per square lot. The existing conditions of the property are in compliance with the L (13) limitation as well as the density, bulk, dimensional and setback requirements for NRMU-12 (Exhibit 3). The zoning district sought would allow the historical use for Elderly Housing to be reinstated and for rehabilitation and possible future expansion. The potential for other uses of the property would occur with rezoning to an NRMU-12 district including: attached single-family dwelling units, dwelling above businesses, live/work units, duplexes, a bed and breakfast, retail sales and services, professional service and offices, laundry facilities, semi-public halls, clubs and lodges, adult or child day cares, kindergarten or elementary schools or a middle school. The following uses would be permitted if a Specific Use Permit (SUP) were sought, group homes, multifamily dwellings and outdoor recreation. The proposed rezoning is compatible with the underlying future land use category and DDC. Future platting and construction may be anticipated with approval of the rezoning and rehabilitation of the site. The following is a comparison of permitted uses between the NR-3 and NRMU-12 zoning districts: NRMU- NR-3 Residential Land Use Categories 12 Agriculture P P Livestock L(7) L(7) Single Family Dwellings P P SUP Accessory Dwelling Units L(1) L(1) Attached Single Family Dwellings SUP P Dwellings Above Businesses N P Live/Work Units N P Duplexes N P Community Homes For the Disabled P P Group Homes N SUP Multi-Family Dwellings N L(4) Manufactured Housing Developments N N NRMU- NR-3 Commercial Land Use Categories 12 Home Occupation P P Sale of Products Grown on Site N N Hotels N N Motels N N Bed and Breakfast N L(10) Retail Sales and Service N L(15) Movie Theaters N N Restaurant or Private Club N N Drive-through Facility N N Professional Services and Offices N L(14) Quick Vehicle Servicing N N Vehicle Repair N N Auto and RV Sales N N Laundry Facilities N P Equestrian Facilities N N Outdoor Recreation P SUP Indoor Recreation N N Major Event Entertainment N N Commercial Parking Lots N N Administrative or Research Facilities N N Broadcasting of Production Studio N N Sexually Oriented Business N N Temporary Uses L(38) L(38) NRMU- NR-3 Industrial Land Use Categories 12 Printing / Publishing N N Bakeries N N Manufacture of Non-odoriferous Foods N N Feed Lots N N Food Processing N N Light Manufacturing N N Heavy Manufacturing N N Wholesale Sales N N Wholesale Nurseries N N Distribution Center N N Wholesale Storage and Distribution N N Self-service Storage N N Construction Materials Sales N N Junk Yards and Auto Wrecking N N Wrecker Services and Impound Lots N N Kennels N N Veterinary Clinics N N Sanitary Landfills, Commercial N N Incinerators, Transfer Stations SUP SUP Gas Wells L(27) L(27) NRMU- NR-3 Institutional Land Use Categories 12 Basic Utilities L(25) L(25) Community Service N P Parks and Open Space P P Churches P P Semi-public, Halls, Clubs, and Lodges SUP L(15) Business / Trade School N N Adult or Child Day Care SUP P Kindergarten, Elementary School SUP P Middle School N P High School N N Colleges N N Hospital N N Elderly Housing N L(13) Medical Centers N N Cemeteries N N Mortuaries N N WECS (Free-standing Monopole Support SUP SUP Structure) WECS (Building-mounted) SUP SUP The following define the limitations to zoning uses when the zoning matrix identify a use as permitted, but limited L (1) = Accessory dwelling units are permitted, subject to the following additional criteria: 1.The proposal must conform to the overall maximum lot coverage and setback requirements of the underlying zone. 2. The maximum number of accessory dwelling units shall not exceed 1 per lot. 3.The maximum gross habitable floor area (GHFA) of the accessory residential structure shall not exceed 50% of the GHFA of the primary residence on the lot, and shall not exceed 1000 sq. ft. GHFA unless the lot meets the requirements of L(1).5. 4.One additional parking space shall be provided that conforms to the off-street parking provisions of this Chapter. The maximum gross habitable floor area (GHFA) of the accessory residential structure shall not exceed 50% of the GHFA of the primary residence on the lot, where the lot size is equal to or greater than ten acres in size. An SUP is not required for such an accessory residential (13) L (4) = Multi-family is permitted only: 1.With a Specific Use Permit; or 2.As part of a Mixed-Use Development; or 3.As part of a Master Plan Development, Existing; or 4.If the development received zoning approval allowing multi-family use within one year prior to the effective date of Ordinance No. _2005-224; or 5.If allowed by a City Council approved neighborhood (small area) plan. L (7) = Limited to two (2) animals on parcels one (1) to three (3) acres in size. Additional animals may be added at a rate of one per each acre over three. L (10) = All restrictions of L (8), but limited to no more than 5 guest units. L (13) = Uses are limited to no more than 55,000 square feet of gross floor area per lot. L (14) = Uses are limited to no more than 10,000 square feet of gross floor area. L (15) = Uses are limited to no more than 5,000 square feet of gross floor area per lot. An SUP is required for additional square footage for Semi-Public Halls, Clubs and Lodges. L (27) = Must comply with the provisions of Subchapter 89, Gas Well Drilling and Production. L (38) = Must meet the requirements of Section 35.12.9. 35.5.2.3 General Regulations. General regulations of the Residential Neighborhood land use zon The following limits apply to subdivision of 2 acres or less: NRMU- NR-3 General Regulations 12 Minimum lot area (square feet) 10,000 3,500 Minimum lot width 60 feet 30 feet Minimum lot depth 80 feet 80 feet 15 feet Minimum front yard setback 10 feet L(2) Minimum side yard 6 feet 6 feet Minimum side yard adjacent to a street 10 feet 10 feet Minimum rear yard 10 feet 10 feet The following limits apply to subdivision of more than 2 acres in lieu of minimum lot NRMU- NR-3 General Regulations 12 Maximum density, dwelling units per acre 3.5 12 Minimum side yard for non-attached 6 feet 10 feet buildings The following limits apply to all buildings: NRMU- NR-3 General Regulations 12 Maximum lot coverage 50% 60% Minimum landscaped area 55% 40% Maximum building height 40 feet 40 feet Maximum WECS height 55 feet 55 feet 10 feet 15 feet plus 1 plus 1 foot for foot for each each Minimum yard when abutting a single- foot of foot of family use or district building building height height above above 20 feet 20 feet Recreational Center on Thursday, January 19, 2012. There were approximately nine persons in attendance consultant included a presentation of the history of the property and why the applicant was seeking a rezoning. Issues asked and discussed by meeting attendees included maintenance of the property specific to the ditch between Fairhaven and the subdivision to the north, questions related to why TWU had not purchased the property for student housing, the appeal option for the applicant to the Zoning Board of Adjustment for a Special Exception, neighborhood protection, purview of the Historic Landmark Commission over the property/structures, architecture to the Denton community, support from the Bell Avenue Conservation Historic District for a Special Exception but not for a blanket rezoning and the possibility of the property redeveloping for multifamily student housing. A second neighborhood meeting was not held by the applicant after the February 22, 2012 P&Z hearing. Findings of Fact 1.The applicant is requesting to rezone approximately 3.3 acres from a Neighborhood residential 3 (NR-3) to a Neighborhood Residential Mixed-Use 12 (NRMU-12) zoning district. The subject property is located within the Existing Land Use future land use category. 2.The property is unplatted. There are two structures, the most western structure is approximately 14,927 sq. ft. and the second structure behind it is approximately 14,390 sq. ft. Each building is one story in height. The property has been historically utilized as a nursing home. 3.Prior to the adoption of the DDC in 2002, the subject site had a split zoning of Multiple Family District Restricted (MF-1) and Single Family Dwelling District (SF-7). 4.The purpose of the Existing Land Use Districts is defined by the Denton Plan as, Within established residential areas, new development should respond to existing development with compatible land uses, patterns, and design standards. The plan recommends that existing neighborhoods within the city be vigorously protected and preserved. Housing that is compatible with the existing density, neighborhood service, and commercial land uses is allowed. 5.Land Use categories within the Neighborhood/Residential districts include Neighborhood Residential 1 (NR-1), Neighborhood Residential 2 (NR-2), Neighborhood Residential 3 (NR-3), Neighborhood Residential 4 (NR-4), Neighborhood Residential 6 (NR-6), Neighborhood Residential Mixed-Use 12 (NRMU-12) and Neighborhood Residential Mixed-Use (NRMU). 6.Adequate public facilities shall be a criterion by which zoning is granted. 7.The subject site is not located within an Overlay, Historic or Conservation District. 8.There is one planned public improvement for sanitary sewer within the subject property boundaries The Capital Improvements Plan, currently in the design stage, involves the replacement of the existing gravity sewer that goes through the southern portion of this property. This existing pipe is 6-inches and the proposed pipe will be 8-inches. 9.There are no identified environmentally sensitive areas located on site. 10.Bell Avenue is classified as an improved perimeter street. 11.Additional right-of-way will be required to serve future development. 12.An existing 12-inch potable water main is along Bell Avenue and will continue to serve the property. 13.An existing 6-inch gravity sewer line is available along and eastern property line and will continue to serve the property. 14.Anticipated water demand is approximately 46 gallons per minute (GPM). 15.Anticipated wastewater demand is approximately 29 GPM. 16.Anticipated storm water demand is approximately 23 cubic feet per second (CFS). 17.Anticipated transportation demand is approximately 277 trips per day. 18.Expansion of existing facilities will not be required for rehabilitation of the subject property. Off-site improvements and/or right-of-way dedication may be required if intensity of proposed future uses necessitates. Planning and Zoning Commission Recommendation APPROVAL The Planning and Zoning Commission recommends of this rezoning request, subject to a restrictive overlay district. APPROVAL The Development Review Committee recommends of this rezoning request. Development Review Committee Based upon the information provided by the applicant, staff analysis and a recent site visit, the IS Development Review Committee finds that with the recommended conditions the request CONSISTENT IS with the surrounding land uses and general character of the area, CONSISTENT IS CONSISTENT with the Denton Plan, and with the Denton Development Code. Based upon the findings-of-fact, the Development Review Committee (DRC) recommends APPROVAL of this rezoning request. GENERAL NOTES NOTE: Approval of this request shall not constitute a waiver or variance from any applicable development requirement unless specifically noted in the conditions of approval and consistent with the Denton Development Code. NOTE: All written comments made in the application and subsequent submissions of information made during the application review process, which are on file with the City of Denton, shall be considered to be binding upon the applicant, provided such comments are not at variance with the Denton Plan, Denton Development Code or other development regulations in effect at the time of development. Surrounding Zoning Designations and Current Land Use Activity: Northwest: North: Northeast: Neighborhood Residential Mixed-Neighborhood Residential 4 (NR-4) Neighborhood Residential 3 (NR-3) Use 12 (NRMU-12) Sunrise Cove Addition Calvary United Pentecost Fox Fire Apartments (Single-family) (Religious) (Multifamily) West: Subject Property East: Neighborhood Residential 3 (NR-3) Neighborhood Residential 3 (NR-3) Neighborhood Residential Mixed- and Neighborhood Residential Former Fairhaven Use (NRMU) Mixed-Use 12 (NRMU-12) (formerly Elderly Housing) Undeveloped and former Piggly Gateway United Baptist Church and Wiggly Grocery Store Pinecrest Apartments (Vacant and Commercial) (Religious and Multifamily) Southwest: South: Southeast: Neighborhood Residential Mixed-Neighborhood Residential Mixed-Neighborhood Residential Mixed- Use 12 (NRMU-12) Use 12 (NRMU-12) Use (NRMU) Gardenview Garden Apartments Trinity Presbyterian Church Former Piggly Wiggly Grocery (Vacant and Multifamily ) (Religious) Store (Commercial) Source: City of Denton Geographical Information System and site visit by City staff Summary of Surrounding Zoning Designations and Current Land Use Activity: The area within a ¼ mile radius of the property is comprised of approximately 149 acres. Within this ¼ mile radius of the property are a range of uses from each land use category of the DDC, such as commercial, government, religious, single-family, multifamily and undeveloped property. There are approximately 7.058 acres of commercial land; approximately 0.063 acres classified as government; approximately 10.743 acres classified as religious; approximately 5.621 acres classified as undeveloped, approximately 90.459 acres classified as single-family; and approximately 35.400 acres classified as multifamily. Comprehensive Plan: A.Consistency with Goals, Objectives and Strategies The Denton Development Code states the purpose of the Existing Land Use/Infill Compatibility is to, d to existing development with compatible land uses, patterns, and design standards. The plan recommends that existing neighborhoods within the city be vigorously protected and preserved. Housing that is compatible with the existing density, neighborhood service, The historical and proposed use of the property and the existing and proposed zoning districts are consistent with the Goals, Objectives and Strategies of the Denton Plan. Zoning Allocation: The site includes approximately 3.3 acres zoned NR-3. The rezoning case would affect the zoning allocation of the NR-3 and NRMU-12 zoning districts within the City. Currently, there is approximately 3,806.768 acres of land within the city that is zoned NR-3. If proposal is approved, the NR-3 allocation within the city will decrease to 3,803.468 acres. The NRMU-12 allocation within the city will increase from 1,179.547 acres to approximately 1,182.847 acres. Zoning Allocation Current Allocation Proposed Allocation Zoning District (acres) (acres) NR-3 3,806.768 3,803.468 (Existing and Proposed) NRMU-12 1,179.547 1,182.847 (Existing and Proposed) Nearest Elementary, Middle, and High School If future development of the site was not age restricted, according to the Denton Independent School District (DISD), Ginnings Elementary School, Strickland Middle School and Denton High School are the schools that school-aged children would attend. The functional capacity for Denton High School is unknown at this time. Name of School Approximate Distance From Subject Property Ginnings Elementary 1.5± miles School Strickland Middle 0.6 ± miles School Denton High School 1.6± miles Nearest Fire and EMS Station Approximate Distance From Name of Station Subject Property Fire/EMS Fire Station # 4 (2110 E. Sherman Drive) 1.48 miles ± Source: City of Denton GIS, Fire Department, and EMS Water and Wastewater Demand and Capacity: A. Estimated Demand: Subject PropertyEstimated Impact Analysis Adequate to Serve (Yes 3.3 ± acres Proposed Demand or No) Permitted Density 12 du/acre for NRMU-12 Yes Potable Water Consumption (GPM 46 (peak hour) Yes at peak hour) Wastewater Generation (GPM at 29 (peak hour) Yes peak hour) B. Available Capacity: The anticipated water demand for this development is approximately 46 GPM at peak hour. Water is currently available from the existing 12-inch main along Bell Avenue. The existing 16- inch main along portion of the western property line is not available for service taps. Sewer is available from existing gravity 6- property line and a portion of the eastern property line. The existing water and sewer mains to serve this property have adequate capacity. C. Capital Improvements Projects (CIP) Planned Improvements: There is a CIP currently in the design stage involving the replacement of the existing gravity sewer that goes through the southern proportion of this site. The existing pipe size is 6-inches and the proposed pipe size is 8-inches. Roadways/Transportation Network: A. Estimated Demand: Subject PropertyEstimated Impact Analysis Adequate to Serve (Yes 3.3 ± acres Proposed Demand or No) Permitted Density 12 units/AC for NRMU-12 Yes Average Annual 277 Yes Daily Trips (AADT) PM Peak Hour Trips 28 Yes B. Available Capacity: Bell Avenue has available capacity to accommodate the proposed rezoning. C. Roadway Conditions: Bell Avenue is classified as an improved perimeter street. D. CIP Planned Improvements: There are no planned CIP projects for Bell Avenue in this area. Environmental Conditions: Surface Water: There is no surface water on site. B. Environmentally Sensitive Areas: There are no environmentally sensitive areas on site. Wells (Public/Private): There are no wells, public or private on site. Any future development would be served by City potable water. Airports: Electric: The electrical provider in the area is Denton Municipal Electric (DME). Comments from other Departments: None. EXHIBIT 2 SITE/LOCATION MAP Subject Site EXHIBIT 3 EXISTING SITE PLAN EXHIBIT 4 EXISTING ZONING MAP NR-3 EXHIBIT 5 PROPOSED ZONING MAP NRMU-12 EXHIBIT 6 FUTURE LAND USE MAP Existing Land Use EXHIBIT 7 NOTIFICATION MAP Public Notification Date: February 12, 2012 19 62 In Opposition: 0 In Favor: 1 (3.04%) Neutral: 1 (3.80%) EXHIBIT 8 SITE PHOTOS East Towards Property Northeast Towards Property Southeast Towards Property East Towards Property Northeast Towards Property Southeast Towards Property EXHIBIT 9 LETTER FROM APPLICANT EXHIBIT 10 NOTICE OF PUBLIC HEARING RESPONSES EXHIBIT 11 PLANNING AND ZONING COMMISSION, FEBRUARY 22, 2012, MEETING MINUTES EXHIBIT 12 PLANNING AND ZONING COMMISSION, MARCH 14, 2012, MEETING MINUTES AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Planning and Development ACM: Fred Greene SUBJECTPDA11-0003 (Robson Ranch Planned Development, PD-173) Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, approving a 2,725 acre Detailed Plan to amend Ordinance 2011-124 to allow signs within the Robson Ranch Planned Development District (PD-173). The subject site is located north of Crawford Road, south of H. Lively Road, east of Florence Road, and west of Hunter Ranch Master Planned Community (AMPC10-0001); and providing for a penalty in the maximum amount of $2,000.00 for violations, thereof, severability and an effective date. (PDA11-0003). The Planning and Zoning Commission recommends approval (7-0). PROPOSAL th The applicant (Robson Denton Development, LP) is requesting approval of a seventh (7) Detailed Plan to allow signs within the Robson Ranch Planned Development (PD-173). The approval of this proposed Detailed Signage Plan will amend the Detailed Plan that was approved via Ordinance 2011-124 on August 2, 2011. This request is in adherence with Ordinance 99-265 which approved the initial Concept Plan for this PD. Per Ordinance 99-265, a Detailed Signage Plan is required to be submitted with each Detailed Plan within this PD. However, the applicant has not included a Signage Plan with any of the previously approved Detailed Plans. This request is the first Detailed Signage Plan within the PD. BACKGROUND On August 3, 1999, the City Council approved a Planned Development District (PD) Concept Plan known as Robson Ranch (PD-173). The approved PD contains a total of 2,725 acres and is comprised of the following six (6) land use categories: 1.Residential (R); 2.Neighborhood Services (NS); 3.Outdoor Recreation (OR); 4.Community Services (CS); 5.Parking (P); and, 6.Streets and Right-of-Way (R.O.W). Advertising signs are allowed within each land use category; however, approval of a Detailed Signage Plan by the City Council is required prior to the issuance of a building permit for the construction of any sign within the PD. Agenda information Sheet April 17, 2012 Page 2 st On February 15, 2000, via Ordinance 2000-059, the City Council approved the first (1) Detailed Plan for a 1,361-acre area within the PD. The Detailed Plan contained 3,393 single-family residential lots; a 341.3-acre golf course; 79.1 acres of open space; a 1.1 acre office site; and 63.3 acres to allow for right-of-way alignment. To date, only 1,749 of the 3,393 single-family st residential lots allowed by the 1 Detailed Plan have been platted. The platted area is shaded and existing improvementson the detailed plan map attached hereto as Exhibit 13. No st Detailed Signage Plan was approved with this Plan. Subsequent to the approval of the first (1) Detailed Plan, five (5) additional Detailed Plans were approved. However, except for the sixth th (6) Detailed Plan, all the Detailed Plans were approved specifically to allow gas well drilling and production activities. A Detailed Plan chronology is provided in a table format in this report. th On August 2, 2011, via Ordinance 2011-124, the City Council approved a sixth (6) Detailed Plan for 1,805.78-acres. This Detailed Plan contained 4,288 single-family residential lots, 304- acre golf course, 66-acre open space, a 3 acre gas park site, a 3.4-acre baseball field park, and 52.23 acres to allow for rights-of-way alignment. With the exception of the baseball and the gas park site, which has an approved plat, none of these newly approved residential or open space areas has been platted. Overall, the Robson Ranch PD is approved for 6,037 residential lots per Ordinances 2000-059 and 2011-124. The purpose of this proposed Detailed Signage Plan is to allow for the construction of monument and directional signs within the PD. The following is a chronology of Concept Plan and Detailed Plan activities associated with PD- 173: Application Acreage Approval Date Allowed Uses (See Exhibits) Concept Plan (Ord. 99-265) 2,725 Aug. 3, 1999 Exhibit 4 Detailed Plan for residential and golf course uses (Ord. 2000-1,361.3 Feb. 15, 2000 Exhibit 5 059) Amended Concept Plan to allow gas well operations and to 2,275 Jul. 17, 2001 Exhibit 6 amend landscaping requirements (Ord. 2001-247) Amended Concept Plan to change location of gas parks and NA Oct. 7, 2003 Exhibit 7 approve a Detailed plan for 5 gas parks (Ord. 2003-324) Approved Detailed Plan to allow for the development of two gas 10 Nov. 4, 2008 Exhibit 8 well parks. These two gas wells are located on Michelle Way (Ord. 2008-285) Amended Concept plan to allow for the relocation of a storage 2,725 Apr. 7, 2009 Exhibit 9 tank facility (Ord. 2009-084) Approved a Detailed Plan for three gas parks and a storage 20 Apr. 7, 2009 Exhibit 10 facility (Ord. 2009-085) Approved a Detailed Plan for one gas park (Ord. 2009-103) 5 Apr. 21,2009 Exhibit 11 Detailed Plan for residential, golf course uses, and other 1,805.78 August 2,2011 Exhibit 12 amenities (Ord. 2011-124) Agenda information Sheet April 17, 2012 Page 3 PUBLIC NOTIFICATION Thirty- via certified mail (Exhibit 16). As of this writing, staff has received one (1) notice in opposition to the request and one (1) notice in favor to the request from property owners within the 200-foot notification area. In addition to the above certified notices, staff sent twenty (20) notices via regular mail to property owners within 500 feet. One thousand seventy-seven (1,077) additional courtesy notices were also sent to all property owners within this PD district. PRIOR ACTION/REVIEW 1.Planning and Zoning Commission March 14, 2012 OPTIONS 1.Approve as submitted. 2.Approve subject to conditions. 3.Recommend denial. 4.Postpone consideration. 5.Table item. RECOMMENDATION APPROVAL The Planning and Zoning Commission recommends of this Detailed SignagePlan, subject to the following conditions: 1.All original conditions of approval and subsequent modifications associated with PD 173 shall remain valid, unless specified herein, and to the extent not shown on this Detailed Signage Plan, the City Codes shall govern. 2.The Detailed Signage Plan as submitted and shown in Exhibits 14 and 15, shall guide the development of signs within this PD. APPROVAL The Development Review Committee recommends , subject to conditions stated to the conditions above. EXHIBITS 1.Staff Report 2.Site Location/Aerial Map 3.Zoning Map 4.Future Land Use Map 5.1999 Approved Concept Plan (Ord. 99-265) 6.2000 Approved Detailed Plan (Ord. 2000-059) Agenda information Sheet April 17, 2012 Page 4 7.2001 Approved Concept Plan (Ord. 2001-247) 8.2003 Approved Detailed Plan (Ord. 2003-324) 9.2008 Approved Detailed Plan (Ord. 2008-285) 10.2009 Approved Concept Plan (Ord. 2009-084) 11.2009 Approved Detailed Plan (Ord. 2009-085) 12.2009 Approved Detailed Plan (Ord. 2009-103) 13.2011 Approved Detailed Plan (Ord. 2011-124) 14.Proposed Signage Plan 15.Proposed Elevations 16.Notification Information Map 17.Notice of Public Hearing Responses 18.Planning and Zoning Commission, March 14, 2012 Meeting Minutes 19.Ordinance Prepared by: Nana Appiah, AICP Senior Planner Respectfully submitted: Mark Cunningham, AICP, CPM Director of Planning and Development Exhibit 1-Staff Report CITY OF DENTON DEVELOPMENT REVIEW COMMITTEE STAFF REPORT P&Z Date: March 14, 2012 TYPE: Detailed Plan Amendment CC Date: April 17, 2012 PROJECT #:PDA11-0003 Project Number: PDA11-0003 Request: Approval of a Detailed Signage Plan for the development of monument and directional signs. Applicant: Robson Communities, LLC Property Owner: Robson Denton Development, LP 9535 E. Riggs Sun Lakes, AZ 85248-7463 Location: The property is located north of Robson Ranch Road, south of H. Lively Road, east of Florence Road, and west of Hunter Ranch Master Planned Community (AMPC10-0001). Size: 2,725 acres ± Zoning Designation: Planned Development 173 (PD 173) Future Land Use: Neighborhood Centers Case Planner: Nana Appiah DRC Recommendation: The Development Review Committee (DRC) recommends Approval of PDA11-0003 subject to conditions. Summary of Analysis: Section 35-154 of the City of Denton Zoning Ordinance provides standards by which a Detailed Plan is to be evaluated. Such standards include showing permitt each use, adjacent or surrounding land uses, zoning, streets, drainage facilities, existing or proposed off-site improvements, the location and size of all alleys, parking lots and parking spaces, loading areas to be used for vehicular traffic, access and connection to existing or proposed streets, traffic generated by the proposed uses, the maximum height of all buildings, the maximum total floor area, the location of water retention areas and major drainage facilities, the location of all major utilities, and the location, type and size of all signs regulated by the Citys sign ordinance. The applicant has submitted a Detailed Signage Plan (See Exhibits 14) demonstrating how these requirements shall be met. The Detailed Signage Plan shows proposed location of each type of sign, and drawings of the elevations of each sign. Overall, one (1) welcome/thank you, two (2) primary, sixteen (16) secondary monument, and twelve (12) directional signs are proposed with this request. These signs name classification is unique to the Robson Ranch PD. The Denton Development Code defines monument and directional Signs. However, this is a Planned Development District and therefore the applicant has the latitude to request for approval of regulations unique to the PD. Beside the proposed location of signs, all land use categories, number of residential units, open spaces and recreation areas, and gas park location approved by Ordinance 2011-124 remain unchanged. Overall, 6,037 residential units are approved within this PD. These units comprise of different lot sizes and housing module types. There are four (4) main housing unit module types approved within the PD. These housing modules are single family preserve with a typical lot size of 14,000 square feet, single family premier with a typical lot size of 8,400 square feet, single family tradition with a typical lot size of 6,000 square feet, and single family duplex with a typical lot size of 4,950 square feet. The housing module types approved are unique to the Robson Ranch PD and not a specific housing type defined in the Citys Development Code. Non-residential uses are also approved as part of this PD. The approved non residential uses include a golf course, a baseball field, amenities centers, offices, and eleven Gas Parks. In addition to the approved non-residential uses, certain areas within the PD are reserved for future unclassified development. According to the applicant, Detailed areas when he indentifies specific uses for such areas. The Development Review Committee (DRC) has reviewed this Detailed Signage Plan determined the request conforms to the requirements of the Denton Plan and Denton Development Code. Findings of Fact 1.The request is a Detailed Signage Plan to allow the development of monument and directional signs within the Robson Ranch Planned Development District. 2.On August 3, 1999, the City Council approved a Planned Development District (PD 173) Concept Plan by Ordinance number 99-265 on 2,725 acres. 3.Per Ordinance Number 99-265, a Detailed Signage Plan is required to be submitted with each Detailed Plan submittal. This request is the first Detailed Signage Plan for this Planned Development District (PD 173). st 4.On February 18, 2000, the City Council approved a first (1) Detailed Plan by Ordinance Number 2000-059 to allow for 3,393 single-family residential, 341.3-acre golf course, 79-acre, 79.1-acre open space areas, 1.1-acre office, and 63.3-acres of rights-of- way alignment. 5.On July 17, 2001, the City Council approved an amendment to the Concept Plan (Ordinance Number 2001-247) to allow gas well drilling and production within the 2,275 acre Planned Development District. nd 6.On October 7, 2003, the City Council approved a second (2) Detailed Plan by Ordinance Number 2003-324 to allow five (5) Gas Parks on 673.36 acres. rd 7.On November 4, 2008, the City Council approved a third (3) Detailed Plan by Ordinance Number 2008-285 to allow for the development of two (2) Gas Parks on 10 acres. th 8.On April 7, 2009, the City Council approved a fourth (4) Detailed Plan by Ordinance Number 2009-103 to allow three (3) Gas Parks and storage tank facility on 20 acres. th 9.On April 21, 2009, the City Council approved a fifth (5) Detailed Plan by Ordinance Number 2009-103 to allow one (1) Gas Park on 5 acres. th 10.On August 2, 2011, the City Council approved a sixth (6) Detailed Plan by Ordinance Number 2011-124 to allow 4,288 residential, 30-acre golf course, 3.4-acre ball field, 66- acre open space, and 52.3-acre right-of-way alignment on 1,805.5 acres. 11.The site is within the Neighborhood Centers Future Land Use District. “Neighborhood Centers” 12.Per Element 3 of the Denton Plan, future land use areas are to be developed in conventional patterns or may be developed in a pattern of ‘neighborhood centers’. Neighborhood centers are oriented inwardly, focusing on the center of the neighborhood and containing facilities vital to the day-to-day activity of the neighborhood. A neighborhood center might contain a convenience store, small restaurant, personal service shop, church or synagogue, daycare, individual office space, a small park and perhaps an elementary school. 13.Per Ordinance Number 99-265 and 2001-247, the proposed uses within PD-173 includes multiple residential, commercial, recreation, institutional, and industrial uses designed to be in harmony with each other. 14.The subject site is not located within a Historic or Conservation district. 15.The subject site has vehicular access to Robson Ranch Road, Florence Road, and Lively Road. Robson Ranch Road is a County Road, and is classified as a Secondary Major Arterial. Florence and Lively Roads are also County Roads, and are classified as Residential Avenue Collector per the City of Denton Mobility Plan. 16.According to the City’s Geographic Information System, a portion of the property is located in flood zone A. The applicant is not proposing any sign within the flood zone. 17.According to the City of Denton Fire Department, this property is serviced by the City’s Fire Station #7, located at 4201 Vintage Parkway. Planning and Zoning Commission Recommendation Approval The P&Z recommended of this Detailed Signage Plan (7-0) at its meeting on March 14, 2012 subject to the following conditions: 1.All original conditions of approval and subsequent modifications associated with PD 173 shall remain valid, unless specified herein, and to the extent not shown on this Detailed Signage Plan, the City Codes shall govern. [P&Z] 2.The Detailed Signage Plan as submitted and shown in Exhibits 13 development of signs within this PD. [P&Z] Development Review Committee Based on the information provided by the applicant and a recent site visit, the DRC finds that IS CONSISTENT with the recommended conditions, the request with the surrounding land uses IS CONSISTENTIS and general character of the area, with the Denton Plan, and CONSISTENT with the Denton Development Code. Based on the findings-of-fact, the Development Review Committee (DRC) recommends APPROVAL of PDA11-0003 with conditions as stated above. GENERAL NOTES NOTE: Approval of this request shall not constitute a waiver or variance from any applicable development requirement unless specifically noted in the conditions of approval and consistent with the Denton Development Code. NOTE: All written comments made in the application and subsequent submissions of information made during the application review process, which are on file with the City of Denton, shall be considered to be binding upon the applicant, provided such comments are not at variance with the Denton Plan, Denton Development Code or other development regulations in effect at the time of development Surrounding Zoning Designations and Current Land Use Activity: Northwest: North: Northeast: City of Denton (ETJ): RD-5/ETJ: AMPC10-0001/MPC07-0002: Single-family units, Vacant propertySingle-family unit, Vacant propertyVacant property West: Subject Property: East: City of North Lake: AMPC10-0001: PD-173 Single-family units, Vacant propertyVacant property Planned Development Southwest: South: Southeast: City of North Lake: City of North Lake: City of Argyle Single-family units, Vacant property Single-family units, Vacant property Single-family units, Vacant property Source: City of Denton Geographical Information System and site visit by City staff Summary of Surrounding Current Land Use Activity: The southern portion of this PD is developed with residential homes, recreational amenities, and six (6) Gas Parks. One thousand three hundred and forty-two (1,342) building permits have been issued for the development. There are also recreational ameniti courts, and a swimming pool constructed on the southern section of this development. The majority of the northern section is undeveloped, except the cons (Gas Park 7, 10, and 11). Most of the surrounding properties to the north are undeveloped. However, there are single-family homes located to the north, south, and west of the property. Comprehensive Plan: A.Consistency with Goals, Objectives and Strategies: The property is within the Neighborhood Centers future land use category per the Future Land Use Map of the Denton Plan. Per the Land Use Element of the Denton Plan, Neighborhood Centers should develop in conventional patterns or may be developed in a pattern of Neighborhood Centers. The Plan recommends Neighborhood Centers to be oriented inwardly, focusing on the center of the neighborhood and containing facilities vital to the day-to-day activity of the neighborhood. A neighborhood center might contain a convenience store, small restaurant, personal service shops, church or synagogue, daycare, individual office space, a small park and perhaps an elementary school. Staff finds that the Detailed Signage Plan as proposed is consistent with the Denton Plan. The proposed location of the signs and elevations conforms to the intent of the Planned Development District, and conforms to the objectives of the Denton Plan for Neighborhood Centers. B.Land Use Analysis: Per Section 35-136 of the City of Denton Zoning Ordinance, planned development districts are intended to provide for the development of land as an integral unit for single or mixed use in accordance with a plan that may vary from the established regulations of other zoning districts. They are also meant to encourage flexibl ensure the compatibility of land uses, to allow for the adjustment of changing demands to meet the current needs of the community. Staff finds this request for the construction of signs consistent with the intent of the Planned Development District. This PD is comprised of multiple uses such as residential, offices, retail, and amenities. Most of the commercial uses have not been constructed. However, according to the applicant, these uses would be developed once there is considerable interest from merchants. The proposed Detailed Signage Plan conforms to the requirement of the Concept Plan (Ord. 99-265), which approved this PD. C.Current Planned Development District Allocation Land use category Acres ± Residential 1926.1 Outdoor Recreation 662 Parking 8.1 Neighborhood Services 37.1 Community Services 14.1 Total 2,725 Nearest Elementary, Middle, and High School This is an adult retirement community. Staff does not anticipat produce any elementary, middle or high school students and therefore will not impact the associated Independent School District. Nearest Fire and EMS Station Approximate Distance From Name of Station Subject Property Fire Station #7, 4201 Vintage ± 9.3 miles Parkways This proposed development has been reviewed for compliance with the 2006 International Fire Code and City Ordinance 2009-098, Section 29-2 Amendments to the Fire Code. The applicant is responsible for compliance with all applicable portions of the Fire Code and City Ordinances even in the absence of review comments. Water and Wastewater Demand and Capacity: A. Estimated Demand and Service Provider: This request is for the construction of signs. The Citys Water and Utilities Department reviewed this project prior to the approval of the Detailed Plan for the entire site and determined that the estimated water and sewer demand for this development will be assessed during platting of each proposed development. B. Available Capacity: This request is for construction of signs only. There is no demand for water associated with this request. CIP Planned Improvements C.: There are no CIP improvements required to construct signs within this PD. Roadways/Transportation Network: A.Estimated Demand : There is no demand on transportation network for the construction of signs on this property. B. Available Capacity: This request is for the construction of signs. There will be no existing transportation network beyond what has already been approved for this PD. C. Roadway Conditions: The construction of sign on this PD will not impact the existing roadway beyond the current impact. D. CIP Planned Improvements: The City of Denton has no planned improvement for the transportation facilities serving the subject site. Environmental Conditions: There are Environmentally Sensitive Areas (ESAs) associated with these areas are identified as open space (OS) on the approved Detailed Plan (See Exhibit 12, and 13). There are no signs located in any of the ESAs areas. Wells (Public/Private): No public or private portable water wells are proposed for the site. Airports: The subject site is not within the boundaries of the Denton Municipal Airport Overlay District. Electric: Not Applicable Park Facilities: The Park Land Dedication and Development Ordinance will continue to be applied to this development. The Park Land Dedication requirement has been met Development as 16 acres of land has been dedicated and set aside for future development in the northwest corner of the residential community. Park Development fee will continue to be paid at time of obtaining a residential building permit. This equals $145.50 per unit per Ordinance 2003-365. Comments from other Departments: Not Applicable Exhibit 2 Site Location/Aerial Map Gas Park 7 Ord#:2003-324 Gas Park 13Gas Park 11 Ord#:2003-324 Ord#:2003-324 Gas Park E Ord#:2009-085 Gas Park 10 Ord#:2003-324 Gas Park D Gas Park B Ord#:2009-085 Ord#:2008-285 Gas Park A Ord#:2009-085 Gas Park F and Gas Park G Ord#:2009-103 Storage Tank Ord#:2009-085 Baseball Field Exhibit 3 Zoning Map City of Denton (ETJ) PD-173 PD-173 City of North Lake City of North City of North Lake Lake Exhibit 4 Future Land Use Map PD-173 PD-173 City of North Lake City of North Lake Exhibit 7 2001(Ord. 2001-247) Approved Concept Plan Exhibit 10 2009 (Ord. 2009-084) Approved Concept Plan Exhibit 13- 2011 Approved Detailed Plan (Ord. 2011-124) Exhibit 16 Notification Information Map Public Notification Date: 2/28/12 200 Legal Notices sent: 39 500 Courtesy Notices sent: 20 PD Courtesy sent 1,077 Number of responses to 200 Legal Notice: In Opposition: 1 In Favor: 1 Neutral: 0 1 another Commissioner could make a motion to make a superior amendment, if that motion fails 2 we could go back to Commissioner Schaake. Schaake agreed and stated that is a more respectful 3 way to do it as a superior amendment and then to vote on the actual motion. Taylor stated he 4 would like to make a motion for a superior amendment to the overlay with NR-3 zoning 5 restrictions that vary from NRMU-12. Cunningham stated the amendment would be a superior 6 motion to recommend approval of the NRMU-12 to only allow those uses in the NR-3 including 7 elderly housing, Taylor stated that is correct. Leal clarified this would be an amendment to the 8 main motion and would need to state the language being added to the main motion. The main 9 motioned would be recommended approval subject to the amendatory language which the 10 -12 zoning 11 district does not permit elderly housing by right; it is permitted through Limitation 13. 12 Cunningham stated NR-3 does allow other uses other than elderly housing. Taylor stated he 13 would like to make a superior amendment to the original motion to disallow all uses that are not 14 permitted by right within the NR-3 zoning district, with an exception of elderly housing which is 15 permitted by right, subject to Limitation 13. 16 17 Commissioner Devin Taylor motioned, Commissioner Patrice Lyke seconded to approve the 18 superior amendment. Motioned approved (7-0). 19 20 Commissioner Jean Schaake motioned, Commissioner Frank Conner seconded to approve the 21 original motion as amended. Motion approved (7-0). 22 5. PUBLIC HEARINGS: 23 A. Hold a public hearing and consider making a recommendation to City Council to amend Ordinance 2011-124 to allow for the development of monument and traffic control signs within the Robson Ranch Planned Development District (PD-173). The subject site is located north of Crawford Road, south of H. Lively Road, east of Florence Road, and west of Hunter Ranch Master Planned Community (AMPC100001). (PDA11-0003, Detailed Signage Plan, Nana Appiah) 24 25 Appiah provided the Detailed Signage Plan to allow signs within the Robson Ranch plan. This 26 proposed signage was not a part of the original development in the 2011 Detailed Plan. Appiah 27 provided the proposed signage, including a monument sign and the directional signage. Appiah 28 stated 39 notices were sent out within 200 feet of the property and 20 courtesy notices were sent 29 out within 500 feet of the property. Of the returned notices one was in opposition, and one was in 30 favor, there were no notices returned in neutral favor of this request. At this time staff 31 recommends approval of this request with the following conditions: 1. All original conditions of 32 approval and subsequent modifications associated with PD 173 shall remain valid, unless 33 specified herein, and to the extent not shown on this Detailed Signage Plan, the City Codes shall 34 govern. [Planning] 2. The Detailed Signage Plan as submitted and shown in Exhibits 13 and 14, 35 shall guide the development of signs on this PD. [Planning] 36 37 Cunningham stated for clarification purposes this Detailed Signage Plan being proposed will not 38 replace the Detailed Plan approved in 2011, it will be in addition to that plan. Leal requested 39 clarification on the listed conditions, condition 2 states: The Detailed Signage Plan as submitted 1 and shown in Exhibits 13 and 14, shall guide the development of signs on this PD. Leal 2 questioned if it should read: shall guide the development of the signs on this PD, or on this 3 Signage Plan. Leal stated it is not consistent with the Detailed Signage Plan. Appiah stated that is 4 correct, he will amend it. Taylor questioned which exhibit out of exhibits 13 and 14 is legally 5 binding; Appiah stated both are legally binding. Cunningham added exhibit 13 shows the 6 location and the maximum square foot per sign, which is not a minimum amount; however, they 7 cannot build over that amount. 8 9 Chairman Thomas closed the Public Hearing item. 10 11 Commissioner Jean Schaake motioned, Commissioner Devin Taylor seconded to approve this 12 13 (7-0). 14 6. FUTURE AGENDA ITEMS: Under Section 551.042 of the Texas Open Meetings Act, respond to inquiries from the Planning and Zoning Commission or the public with specific factual information or recitation of policy, or accept a proposal to place the matter on the agenda for an upcoming meeting. 15 16 Cunningham stated there will be an email to all the Commissioners in regards to the upcoming 17 combined Planning and Zoning and City Council meeting, to take place in April. Leal stated he 18 would like to hold a Work Session for the Commissioners in order to refresh their memories on 19 the Parliamentary Procedures. 20 7. ADJOURN 21 Chairman Thomas adjourned the meeting at 8:16 p.m. 22 AGENDA INFORMATION SHEET AGENDA DATE: April 17, 2012 DEPARTMENT: Planning and Development ACM: Fred Greene SUBJECT - Z11-0025, McKinney/Mayhill Rezoning Hold a public hearing and consider adoption of an ordinance of the City of Denton, Texas, providing for an initial zoning district and use classification of Community Mixed Use General (CM-G) and Neighborhood Residential Mixed Use 12 (NRMU-12) to approximately 33.1 acres of land and the rezoning of approximately 3.7 acres of land from a Neighborhood Residential 6 (NR-6) zoning district and use classification to a NRMU-12 zoning district and use classification; located at the southeast corner of McKinney Street and Mayhill Road; and providing for a penalty in the maximum amount of $2,000.00 for violations thereof, severability and an effective date. The Planning and Zoning Commission recommends approval (5-1). PROPOSAL The subject property includes an approximate total of 40 acres. Approximately 10.6 acres are comprised of three (3) zoning districts; Community Mixed Use General (CM-G), Neighborhood Residential Mixed Use 12 (NRMU-12), and Neighborhood Residential 6 (NR-6). The remaining 28.1 acres are subject to the Rural District 5 (RD-5) zoning and use classification; however they are currently unzoned. The applicant, Larry Reichhart (Spring Brook Planning Group); is requesting the initial application of a Neighborhood Residential Mixed Use 12 (NRMU-12) zoning district to approximately 23.8 acres, the initial application of CM-G to approximately 4.3 acres and the rezoning of 3.5 acres from Neighborhood Residential 6 (NR-6) to NRMU-12. The 3.8 acres located at the northwestern corner of the outlined area will retain its current CM-G zoning. The remaining 3.4 acres just east of the current CM-G zoning will also retain its current NRMU- 8.1 acres of CM-G and 31.9 acres of NRMU-12. The applicant has indicated a desire to construct various commercial uses including professional offices and residential uses including single-family attached and detached dwellings at this location; however, it is important to note that if the subject property is rezoned to CM-G and NRMU-12 as requested, the property may be developed in accordance with the full use classification and general regulations associated with the two proposed zoning districts. BACKGROUND Prior to the 2002 city-wide rezoning, the northern portion of the site was zoned Agriculture (A) and the southern portion of the site was located in the Extraterritorial Jurisdiction (ETJ). The southern portion is located in an area identified as DH-11 and was annexed into the City of Denton in 2010 by Ordinance number 2010-129. It is important to note that when property is annexed into the City of Denton, the property is essentially un-zoned. However, uses, intensities of use, dimensions or lot sizes must be authorized by the RD-5 zoning district. Agenda Information Sheet April 17, 2012 Page 2 The property is currently undeveloped and is not platted. Platting will be required prior to the issuance of building permits and certificates of occupancy. The applicant did not host a neighborhood meeting. However, the applicant did send notices to property owners within 200 feet of the site, explaining the proposal with his contact information within 200 feet of the site regarding the notice. Staff sent twenty one (21) certified notices of the public hearing to property owners within two hundred (200) feet of the subject property and fifty eight (58) to residents and property owners within five hundred (500) feet of the property. As of this writing, staff has received two (2) notices in favor of the request from property owners within 200 feet of the site. PRIOR ACTION/REVIEW (Council, Boards, Commissions) 1. February 8, 2012, Planning and Zoning Commission Public Hearing OPTIONS 1.Approve as submitted. 2.Approve with conditions. 3.Deny. 4.Postpone consideration. 5.Table item. RECOMMENDATION APPROVAL The Planning and Zoning Commission recommends of Z11-0025 (5-1). The increased intensity from RD-5 and NR-6 and the extension of the existing CM-G and NRMU-12 zoning districts has been reviewed by staff and has been determined to be appropriate APPROVAL at this location. The Development Review Committee (DRC) recommends of Z11-0025. EXHIBITS 1. Agenda Information Sheet 2. Site Location/Aerial Map 3. Existing Zoning Map 4. Proposed Zoning Map 5. Future Land Use Map 6. Notification Map 7. Property Owner Responses to Notification Agenda Information Sheet April 17, 2012 Page 3 8. Applicant Letter of Intent 9. Applicant Notice 10. Planning & Zoning Commission Meeting Minutes (2.8.12) 11. Ordinance 12. Site Photos Prepared by: Johnna M. Matthews Senior Planner Respectfully submitted: Mark A. Cunningham, AICP, CPM Planning and Development Director EXHIBIT 1 CITY OF DENTON DEVELOPMENT REVIEW COMMITTEE STAFF REPORT P&Z Date: February 8, 2012 TYPE: Rezoning CC Date: April 17, 2012 PROJECT #:Z11-0025 Project Number: Z11-0025, McKinney/Mayhill Rezoning Request: Apply an official zoning district of Community Mixed Use General (CM-G) and Neighborhood Residential Mixed Use 12 (NRMU-12) to approximately 28 acres of land and rezone approximately 3.7 acres of land from Neighborhood Residential 6 to Neighborhood Residential Mixed Use 12 (NRMU-12). Applicant: Larry Reichhart, Spring Brook Planning Group 2405 Mustang Drive Grapevine, TX 76051 Property Bci Real Estate Ventures, Lp Owner: 525 S. Carroll Blvd., Suite 100 Denton, TX 76201 Location: The property is located at the southeast corner of McKinney Street and Mayhill Road. Size: 40 acres +/- Existing Zoning Designation(s): Community Mixed Use General (CM-G), Neighborhood Residential Mixed Use 12 (NRMU-12), Neighborhood Residential 6 (NR-6), Rural District 5 (RD-5) Proposed Zoning Designation(s): Community Mixed Use General (CM-G), Neighborhood Residential Mixed Use 12 (NRMU-12) Future Land Use: Community Mixed Use Center and Neighborhood Center Case Planner: Johnna M. Matthews DRC Recommendation: The Development Review Committee (DRC) recommends APPROVAL of Z11-0025. Summary of Analysis The subject property is currently located within four (4) zoning districts. Along the frontage of McKinney Street is Community Mixed Use General (CM-G), Neighborhood Residential Mixed Use 12 (NRMU-12) and Neighborhood Residential 6 (NR-6). The remainder is located within the Rural District 5 (RD-5) zoning district. The portion of land located within the RD-5 zoning district was annexed into the City of Denton in 2010 and was located within an area identified as DH-11. The applicant is proposing that the existing CM-G along the frontage of McKinney be extended directly south for a total of approximately 8 acres. The applicant is proposing that the remaining 31.9 acres be zoned NRMU-12. The proposed CM-G zoning district is one 1 of two (2) land use categories within the group, Community Mixed Use Centers. Land use categories (zoning districts) within the Community Mixed Use Centers group include the proposed CM-G and Community Mixed Use Employment (CME). The purpose of these land use categories is to provide the necessary shopping services, recreation, employment and institutional facilities that are required and supported by the surrounding community. The proposed NRMU-12 zoning district is 1 of seven (7) land use categories within the group, Neighborhood Residential. Land use categories within the Neighborhood Residential group include and in the following order of intensity, Neighborhood Residential 1 (NR-1), Neighborhood Residential 2 (NR-2), Neighborhood Residential 3 (NR-3), Neighborhood Residential 4 (NR-4), Neighborhood Residential 6 (NR-6), Neighborhood Residential Mixed Use 12 (NRMU-12) and Neighborhood Residential Mixed Use (NRMU). The purpose of the 7 aforementioned land use categories is to preserve and protect existing neighborhoods and to ensure that any new development is compatible with existing land uses, patterns and design standards. The Future Land Use Designation for the 8 acres in which the applicant is proposing is to rezone to CMG is located within a Community Mixed Use Center Future Land Use Designation. The remaining 31.9 acres in which the applicant is proposing to rezone to NRMU-12 is located within a Neighborhood Center Future Land Use Designation. The proposed zoning districts are consistent with both Future Land Use Designations and a comprehensive plan amendment will not be required. A portion of the site is located within the 2 zoning districts in which the applicant is proposing. The table below highlights only the differences in uses and general regulations of the proposed CM-G and NRMU-12 and the existing zoning districts of RD-5 and NR-6. It is important to note that the property that is currently zoned RD-5 was annexed into the City in 2010. When property is annexed into the City of Denton, the property is essentially un-zoned. However, uses, intensities of use, dimensions or lot sizes must be authorized by the RD-5 zoning district. NRMU-12 CM-G RD-5 NR-6 Residential Land Use Categories (Existing/ (Existing/ (Existing) (Existing) Proposed) Proposed) Single Family Dwellings P P PN SUP Accessory Dwelling Units P L(1) N L(1) Dwellings Above Businesses N N PP Live/Work Units P L(16) PP Duplexes N P PN Group Homes SUP N SUPN Multi-Family Dwellings N N L(4) L(6) & L(4) Manufactured Housing Developments P SUP NN NRMU-12 CM-G RD-5 NR-6 Commercial Land Use Categories (Existing/ (Existing/ (Existing) (Existing) Proposed) Proposed) Home Occupation P P PN Sale of Products Grown on Site P N NN Hotels N N NP Motel N N NP Bed and Breakfast L(10) N L(10) P Retail Sales and Service N N L(15) P Movie Theaters N N NSUP Restaurant or Private Club N N NP Drive-through Facility N N NP Professional Services and Offices N N L(14) P Quick Vehicle Servicing N N NP Vehicle Repair N N NP Auto and RV sales N N NP Laundry Facilities N N PP Equestrian Facilities P N NN Outdoor Recreation P P SUPP Indoor Recreation N N NP Major Event Entertainment N N NSUP Commercial Parking Lot N N NP Administrative or Research Facilities SUP N NP Broadcasting of Production Studio SUP N NP NRMU-12 CM-G RD-5 NR-6 Industrial Land Use Categories (Existing/ (Existing/ (Existing) (Existing) Proposed) Proposed) Printing/Publishing N N NP Bakeries N N NP Feed Lots SUP N NN Wholesale Nurseries P N NN Kennels L(14) N NN Veterinary Clinics P N NP SUPSUP SUP Gas Wells L(27) L(27) L(27) L(27) NRMU-12 CM-G RD-5 NR-6 Institutional Land Use Categories (Existing/ (Existing/ (Existing) (Existing) Proposed) Proposed) Basic Utilities P L(25) L(25) SUP Community Service N N PP Semi-public, halls, Clubs, Lodges N SUP L(15) P Business/Trade School N N NP Adult or Child Day Care P SUP PP Kindergarten, Elementary School P SUP PP Middle School N N PP High School N N NP Colleges N N NP Elderly Housing N SUP L(13) N Medical Center N N NP Mortuaries N N NP WECS (Free-standing Monopole Support L(41) SUP SUPSUP Structure) WECS (Building-mounted) L(42) SUP SUPSUP P= Permitted, N=not permitted, SUP= Specific Use Permit Required in Section 35.5.8 Limitations L(1) = Accessory dwelling units are permitted, subject to the following additional criteria 1.The proposal must conform with the overall maximum lot coverage and setback requirements of the underlying zone. 2. The maximum number of accessory dwelling units shall not exceed 1 per lot. 3.The maximum gross habitable floor area (GHFA) of the accessory residential structure shall not exceed 50% of the GHFA of the primary residence on the lot, and shall not exceed 1000 sq. ft. GHFA unless the lot meets the requirements o 4.One additional parking space shall be provided that conforms to the off-street parking provisions of this Chapter. 5.The maximum gross habitable floor area (GHFA) of the accessory residential structure shall not exceed 50% of the GHFA of the primary residence on the lot, where the lot size is equal to or greater than ten acres in size. An SUP is not required for such an accessory residential structure where the lot size is equal to or greater L(4) = Multi-family is permitted only: 1.With a Specific Use Permit; or 2.As part of a Mixed-Use Development; or 3.As part of a Master Plan Development, Existing; or 4.If the development received zoning approval allowing multi-family use within one year prior to the effective date of Ordinance No. _2005-224; or 5.If allowed by a City Council approved neighborhood (small area) nd L(6) = Permitted only on 2 story and above, when an office, retail, or other permitted commercial use is on the ground floor along any avenue, collector, or arterial street, otherwise office or retail uses are not required. L(8) = Travelers accommodations, are permitted, provided that The business-owner or manager shall be required to reside on the property occupied by 1. the accommodation, or adjacent property. That each accommodation unit shall have 1 off-street parking space, and the owners shall 2. have 2 parking spaces. All spaces shall be in conformance with the requirements of the Off-Street Parking section of this Chapter. That only one ground or wall sign, constructed of a non-plastic material, non-interior 3. illuminated of 4 sq. ft. maximum size be allowed. Any exterior illumination of signage shall be installed such that it does not directly illuminate any adjacent or nearby the travelers accommodation. That the number of accommodation units allowed shall be proportional to the permitted 4. density of the zone. Each travelers accommodation unit shall b the purpose of calculating the permitted number of travelers accommodations. All travelers accommodations shall be within 200 feet of a collector or arterial. Street 5. designations shall be as determined by the City Comprehensive Plan. Distances shall be measured via public street or alley access to the site from the arterial. Excluding the business-owners unit and the area of the structure it will occupy, there 6. must be at least 400 sq. ft. of gross interior floor space remai Travelers accommodations are limited to no more than 8 guest units. 7. L(10) = All restrictions of L(8), but limited to no more than 5 guest units L(13) = Uses are limited to no more than 55,000 square feet of gross L(14) = Uses are limited to no more than 10,000 square feet of gross floor area. L(15) = Uses are limited to no more than 5,000 square feet of gross floor area per lot. An SUP is required for additional square footage for Semi-Public Halls, Clubs and Lodges. L(16) = Uses are limited to no more than 1,500 square feet of gross floor area per lot. L(25) = If proposed use is within 200 feet of a residential zone, approval is subject to a Specific Use Permit. L(27) = Must comply with the provisions of Subchapter 89, Gas Well Drilling and Production. L(41) = Lots where the proposed WECS will be located shall have a minimum lot area of two (2) acres. A maximum of one (1) WECS is permitted by right. Multip with approval of a SUP. L(42) = Building-mounted WECS may not extend higher than ten (10) feet above where the WECS is mounted on the building. The height shall be measured from the base of the WECS where it is mounted on the building to the highest point of the arc of the blades elevation. If the WECS does not use blades, then height is measured from the base of the WECS where is mounted on the building to the highest point of the WECS. Findings of Fact 1.The request is to apply an official zoning district of Community Mixed Use General (CM- G) to approximately 4.3 acres; apply an official zoning district to approximately 23.8 acres from RD-5 to Neighborhood Residential Mixed Use 12 (NRMU-12); and rezone approximately 3.7 acres from Neighborhood Residential 6 (NR-6) to NRMU-12. The ultimate zoning in which the applicant is proposing for the entire 40-acre site would include approximately 8.1 acres of CM-G and 31.9 acres of NRMU-12. 2.Prior to the 2002 city-wide rezoning, the northern portion of the site was zoned Agriculture (A) and the southern portion of the site was located in the Extraterritorial Jurisdiction (ETJ). 3.The southern portion is located in an area identified as DH-11 and was annexed into the City of Denton in 2010 by Ordinance number 2010-129. 4.It is important to note that when property is annexed into the City of Denton, the property is essentially un-zoned. However, uses, intensities of use, dimensions or lot sizes must be authorized by the RD-5 zoning district. 5.The site is located within two (2) Future Land Use Categories; Community Mixed Use Center and Neighborhood Center. The proposed zoning districts are compatible with the future land use designations. That said, a comprehensive plan amendment is not required. 6.According to the Denton Plan, the focus of a community activity center (Community Mixed Use Center Future Land Use Designation) contains the shopping, services, recreation, employment and institutional facilities that are required and supported by the surrounding community. Thus, a community activity center could contain a supermarket, drug store, specialty shops, service stations, one or more large places of worship, a community park, midsize offices, and employers, high-to moderate-density housing, and perhaps an elementary of middle school. It includes vertically integrated uses where different uses may occur on each floor of the building. 7.According to the Denton Plan, within the Neighborhood Center Future Land Use Designation, within the undeveloped urban and urbanized areas of the city, new neighborhoods may develop in traditional patterns. Mixed-use and mixed housing types will be allowed to develop in a pattern of ‘neighborhood centers.’ These are oriented inwardly, focusing on the center of the neighborhood. These neighborhoods will exemplify the interrelationship between quality of development, density, services and provision for adequate facilities. These developments should locate the center of the neighborhood within a five to ten minute walking distance from the edge of the neighborhood. These support uses could include service-oriented retail such as a small grocery, hair salon, dry cleaner or small professional offices. Residential uses may occur at higher densities with townhomes or residential flats above service oriented uses. Open space occurs in neighborhood centers with park uses including central neighborhood “greens” and floodplain preservation. Civic uses such as fire stations, schools, libraries and mass transportation nodes are encouraged to be essential elements of neighborhood centers as landmarks that are a focus to the neighborhood. Limited multistory development in the neighborhood may be developed to incorporate shops on the ground floor and offices or residences on the upper floors. 8.Adjacent zoning districts include Employment Center Industrial (EC-I) and Neighborhood Residential 2 (NR-2) to the north; Rural District 5 (RD-) to the south; Community Mixed Use Employment (CM-E) to the west and Neighborhood Residential 4 (NR-4), ETJ and Neighborhood Residential 3 (NR-3) to the east. 9.The surrounding area is developed with a mix of various uses. North of the site are existing single-family homes, a religious institution, and Ryan High School. West of the site are various commercial offices and warehouse uses. East of the site is property located within the City’s extraterritorial jurisdiction (ETJ) and a single family subdivision; and south of the site is undeveloped land owned by the City of Denton. 10.The Environmentally Sensitive Area (ESA) map shows undeveloped floodplain within the limits of the subject property. Development would be subject to compliance with Section 35.17.7 of the Denton Development Code (DDC). 11.The floodplain line is required to be delineated based on topographical survey data and the base flood elevation on the FEMA map. 12.A stream buffer ESA (outside of the floodplain) extends 50 feet from the center line of the existing channel located on the east side of the property. Uses within areas designated as stream buffers are regulated by Section 35.17.8 of the DDC. 13.Any areas meeting the definition of wetlands, as defined by the US Corps of Engineers (USACE) will be subject to USACE permitting, regulation and mitigation. Areas planned for development should be assessed to determine of any jurisdictional wetlands exist. 14.Coordination with the City of Denton CIP Engineering Department is required for this development regarding the widening of Mayhill Road. 15.Coordination with TxDot is required for this development regarding the widening of McKinney Street. 16.Based on the size of the development, a TIA will be required to determine all offsite improvements and/or signal cost participation requirements. 17.Per Section 35.13.13.7 of the COD Development Code, all non-residential development are required to provide container enclosures for both solid waste and recycling storage facilities. 18.Sewer is available from an existing gravity main along Pecan Creek. Connecting to this main would involve acquiring an offsite 16’- Public Utility Easement. There is not sufficient available capacity in the existing 8-inch gravity main along Mayhill Road to serve the entire site at the most intense use associated with the proposed zoning. 19.Per Section 35.21.2.A.1 of the DDC, the existing 8-inch gravity sewer main is required to be extended within a 16-foot PUE, to the east property line of the subject site, to facilitate future service to the two un-sewered properties just east of the subject property. 20.Water is available from the existing 8-inch main along Mayhill Road. It is also available from the existing 16-inch main along McKinney Street; however only main-line taps (as opposed to service taps) would be allowed off this main. 21.The new electric service will be per DME’s Electric Service Standard available at www.dmepower.com. 22.For any residential dwellings, a Park Dedication and Development fees must be paid. This is in two sections, the first at time of Platting and the second at time of obtaining a building permit. 23.The property is currently not platted. Preliminary and final platting is required prior to the issuance of building permits and Certificates of Occupancy. 24.Ryan High School would serve the area high school students. Ryan High School is currently over capacity by 6%. Staff is unable to determine how many students the development would yield as the applicant has not indicated the number of residential structures proposed. Development Review Committee IS CONSISTENT The Development Review Committee finds that the request with the general IS CONSISTENTIS CONSISTENT character of the area, with the Denton Plan, and with the Denton Development Code. Based on the findings-of-fact, the Development Review Committee (DRC) recommends APPROVAL of Z11-0025. GENERAL NOTES NOTE: Approval of this request shall not constitute a waiver or variance from any applicable development requirement unless specifically noted in the conditions of approval and consistent with the Denton Development Code. NOTE: All written comments made in the application and subsequent submissions of information made during the application review process, which are on file with the City of Denton, shall be considered to be binding upon the applicant, provided such comments are not at variance with the Denton Plan, Denton Development Code or other development regulations in effect at the time of development. Surrounding Zoning Designations and Current Land Use Activity: Northwest: North: Northeast: Employment Center Industrial Employment Center Industrial (ECI) Neighborhood Residential 2 (NR-2) (EC-I) Neighborhood Residential 2 (NR-2) (Single Family) (Warehouses) (Single-family, Religious, Ryan High School) West: Subject Property East: Community Mixed Use Employment Community Mixed Use General Extraterritorial Jurisdiction (ETJ) (CM-E) (CM-G), Neighborhood Residential Neighborhood Residential 4 (NR-4) (Offices and Warehouses) Mixed Use 12 (NRMU-12), (ETJ and Single Family) Neighborhood Residential 6 (NR-6), Rural District 5 (RD-5) (Undeveloped) Southwest: South: Southeast: Community Mixed Use Employment Rural District 5 Rural District 5 (RD-5) (CM-E); Employment Center (Undeveloped) Neighborhood Residential 3 (NR-3) Industrial (EC-I) (Undeveloped and Single Family) (Undeveloped) Source: City of Denton Geographical Information System and site visit by City staff Summary of Surrounding Zoning Designations and Current Land Use Activity: The area within ¼ mile radius of the site is comprised of approximately 204 acres. Uses within a ¼ mile radius of the site include a range of uses from each land use category of the Denton Development Code. Specifically, within a ¼ mile radius, there are approximately 26 acres which are considered agricultural uses; 38 acres developed with single developed with multi-family uses; approximately 50 acres are developed with schools; approximately 7.25 acres are developed with mobile home parks; approximately 46 acres are developed with institutional uses including parks and community service institutions and the remaining 25 acres are undeveloped. Comprehensive Plan: The proposed rezoning request does not require a comprehensive plan amendment. The underlying future land use designation for the property is Community Mixed Use Center and Neighborhood Center. According to the Denton Plan, the focus of a community activity center (Community Mixed Use Center Future Land Use Designation) contains the shopping, services, recreation, employment and institutional facilities that are required and supported by the surrounding community. Thus, a community activity center could contain a supermarket, drug store, specialty shops, service stations, one or more large places of worship, a community park, midsize offices, and employers, high-to moderate-density housing, and perhaps an elementary of middle school. It includes vertically integrated uses where different uses may occur on each floor of the building. According to the Denton Plan, within the Neighborhood Center Future Land Use Designation, within the undeveloped urban and urbanized areas of the city, new neighborhoods may develop in traditional patterns. Mixed-use and mixed housing types will be allowed to develop in a pattern of neighborhood centers. These are oriented inwardly, focusing on the center of the neighborhood. These neighborhoods will exemplify the interrelationship between quality of development, density, services and provision for adequate facilities. These developments should locate the center of the neighborhood within a five to ten minute walking distance from the edge of the neighborhood. These support uses could include service-oriented retail such as a small grocery, hair salon, dry cleaner or small professional offices. Residential uses may occur at higher densities with townhomes or residential flats above service oriented uses. Open space occurs in neighborhood centers with park uses including central neighborhood greens and floodplain preservation. Civic uses such as fire stations, schools, libraries and mass transportation nodes are encouraged to be essential elements of neighborhood centers as landmarks that are a focus to the neighborhood. Limited multist neighborhood may be developed to incorporate shops on the ground floor and offices or residences on the upper floors. Zoning Allocation: The site includes approximately 40 acres, of which 3.7 acres is currently zoned CM-G; 3.4 acres is zoned NRMU-12; 3.5 acres is zoned NR-6 and 29.4 acres is zoned RD-5. The proposed zoning at this location would include approximately 4.3 acres from RD-5 to CMG; 23.8 acres from RD-5 to NRMU-12 and 3.7 acres from NR-6 to NRMU-12. The rezoning case would obviously affect the zoning allocation of the RD-5, NR-6, NRMU-12 and CM-G zoning districts. Currently, there is approximately 425.84 acres of land within the city that is zoned RD-5. If the applicants proposal is approved, the RD-5 allocation within the city will decrease to 397.74 acres. The NR-6 allocation within the city will decrease from 1,318.19 acres to approximately 1,314.49 acres. The NRMU-12 zoning allocation will increase from 1,179.55 acres to 1,207.65 acres and the CM-G zoning allocation will increase from approximately 1,113.11 acres to 1,117.41 acres. Zoning Allocation Current Allocation Proposed Allocation Zoning District (acres) (acres) RD-5 425.84 397.74 (Existing) NR-6 1,318.19 1,314.49 (Existing) NRMU-12 1,179.55 1,207.65 (Existing and Proposed) CM-G 1,113.11 1,117.41 (Existing and Proposed) Nearest Elementary, Middle, and High School According to the Denton Independent School District (DISD), Ryan High School is the school that high school aged children would attend. The functional capacity for Ryan High School is approximately 2,000 students. The existing capacity is approximately 2,123 students. Ryan High School has exceeded its existing capacity by 6%. Any future residential developments will impact the schools for the area. Staff was unable to determine the projects estimated student generation, as the applicant has not indicated the number of residential structures proposed. DISD has indicated that the school will continue to be over capacity until another high school is constructed. Name of School Approximate Distance Existing % Capacity Projects Estimated Annual From Subject Property Student Generation Rivera Elementary 2.8 ± miles 65% TBD School Calhoun Middle 3.3 ± miles 85% TBD School Ryan High School.36 ± miles -6% TBD Name of School Approximate Distance Existing % Capacity Projects Estimated Annual From Subject Property Student Generation Source: Denton Independent School District Nearest Fire and EMS Station Approximate Distance From Name of Station Subject Property Fire/EMS Fire Station # 2 (3309 E. McKinney Street) 0.75 miles ± Source: City of Denton GIS, Fire Department, and EMS Water and Wastewater Demand and Capacity: A. Estimated Demand: Subject PropertyEstimated Impact Analysis Adequate to Serve (Yes 40 ± acres Proposed Demand or No) Permitted Density 12 du/acre for NRMU-12 Yes Potable Water Consumption (GPM 731 Yes at peak hour) Wastewater Generation (GPM at 462 Yes peak hour) B. Available Capacity: The anticipated water demand for this development is approximate Water is currently available from the existing 8-inch main along Mayhill Road. Water is also available from the existing 16-inch main along McKinney Street. However, only main line taps (as opposed to service taps) would be allowed off the main along McKinney Street. Sewer is available from an existing gravity main along Pecan Creek. Connecting to the Pecan Creek main would involve acquiring an offsite 16-foot PUE. There is not sufficient available capacity in the existing 8-inch gravity main along Mayhill to serve the entire s associated with the proposed zoning. Additionally, this development would require an extension of the 8-inch gravity sewer main, within a dedicated 16-foot PUE, to the east property line of the subject site, to facilitate future service to the two un-sewered property. C. CIP Planned Improvements: The Water Master Plan calls for a new 12-inch main to be installed along Mayhill Road in this area between 2017 and 2032. Roadways/Transportation Network: A. Estimated Demand: Subject PropertyEstimated Impact Analysis Adequate to Serve (Yes Proposed Demand 40 ± acres or No) 12 units/AC for NRMU-12 Permitted Density Yes 16,000SF drive thru restaurants Subject PropertyEstimated Impact Analysis Adequate to Serve (Yes 40 ± acres Proposed Demand or No) for CM-G Average Annual 10,481 Yes Daily Trips (AADT) PM Peak Hour Trips 994 Yes B. Available Capacity: A TIA is required by this development upon platting to determine current available capacity of both roadways (McKinney Street and Mayhill Road) and to determin required to widen the roadways as part of this development if prior to City/TxDot project schedules. C. Roadway Conditions: McKinney Street is an asphalt roadway and is proposed to be widened by TxDot in the near future. Mayhill Road is a City-owned roadway that is classified as unimproved. D. CIP Planned Improvements: There is a planned CIP project for the widening of Mayhill Road. Environmental Conditions: The Environmentally Sensitive Area (ESA) map identifies undeveloped floodplain within the limits of the subject property. Development of the property is subject to Subchapter 35.17.7 of the Denton Development Code. Additionally, a stream buffer (outside the floodplain) extends 50 feet from the centerline of the existing channel located on the east side of the property. Uses within areas designated as stream buffers are regulated under Subchapter 35.17.8 of the DDC. No structures are allowed in areas designated as stream buffers. Electric: The electrical provider in the area is Denton Municipal Electric (DME). Exhibit 2 Site Location/Aerial Map Exhibit 3 Existing Zoning Map 3.8 acres 4.5 acres 3.6 acres 28.1 acres Exhibit 4 Proposed Zoning Map 8.1 acres 31.9 acres Exhibit 5 Future Land Use Map Exhibit 6 Notification Map Exhibit 7 Property Owner Responses to Notification Exhibit 8 Applicant Letter of Intent Exhibit 9 Applicant Notice Exhibit 10 Planning and Zoning Commission Minutes (2.8.12) Exhibit 11 Ordinance Exhibit 12 Site Photos Photos taken on the north side of McKinney Street near Carpenter Road looking south at the site. Photo taken at the southeast corner of McKinney Street and Mayhill Road looking southwest at the site. Photo taken along the south side of McKinney Street looking east along McKinney Street. Interior of the site Interior of the site