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HomeMy WebLinkAbout02-01-1994 F i +tl . r i a 1"J .I~ ~C ,I CITY COUNCIL AGENDA PACKET 2/1/94 1 { d'x I yt d•p. 1 4~y' ra it YI ',7 ti• i4 1~,,AVb.iLe4r..+6+a ~ I IdA ! ~ r t J 5 AQertdiNo. ~ - Apendat AGENDA wto -1-!LL CITY OF DENTON CITY COUNCIL 61 ~iQo~ jlt• February 1, 1994 UU I U Work Session of the City of Denton City Council on Tuesday, February 1, 1994 at 5:15 P.M. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: NOTE: Any item listed on the Agenda for the Work Session may also be considered as part of the Agenda for the Regular Session. c i j 5:15 P.M. i 1. Executive Session. A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 B. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 t 2. Receive a report and hold a discussion regarding community development activities and the 1994 Program Year Priority Questionnaire. 3. Receive a report and hold a discussion regarding the Capital Im;:rovement Program budgeting process and distribution of Budget Priority Questionnaire. ; 4. Receive a report and hold a discussion regarding enhancements j to Customer Service. 1 { i Regular Meeting of the City of Denton City Council on Tuesday, February 1, 1994 dt 7:00 p.m. in the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: t 7:00 p.m. 1. Pledge of Allegiance 2. Cons.tder approval of the minutes of the Regular Session of January 4, 1994, the Special Call Session of January 110 1994" the Joint Session of January 12, 1994, and the Regular Session of January 19, 1994. d Ip j'. r 4 • y 4 k . S O(V-00-5 Apda No City of Denton City Council Agenda Agendaltam February 1, 1994 Date i-•--~.-r1K Page 2 3. Citizen Requests A. Consider approval of a resolution temporarily closing Mounts Street, from Anderson to Congress, on Saturday, March 19, 1994. r s 4. Public Hearings A. Hold a public hearing and consider adoption of an r ordinance rezoning a 9.242 acre tract from "C" Commercial District to 'IMF-111 Multifamily Dwelling District-1. The 1 property is located at 1710 Sam Bass Drive and is known as the Westwind Apartments. (The Planning and Zoning Commission recommended approval at its meeting of January 12, 1994, 6-0.) Z-93-031 B. Hold a public hearing and consider approving an amendment j to Specific Use Permit 194 for Liberty Christian School at 1500 South Bonnie Brae. (The Planning and Zoning Commission recommended approval at its meeting of January 12, 1994, 6-0.) 5. Consent Agenda Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations, Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding a { these items prior to consideration. s } Listed below are bids and purchases orders to be approved for payment under the ordinance section of the agenda. Detailed back- up information is attached to the ordinances (Agenda items 6.A, 6.B). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent. Agenda. Upon the receipt of a "request to speak" form from a citizen regarding an item on the Consent Agenda, the item shall be removed and be considered before approval of the Consent Agenda. A. Bids and Purchase Ordersi 1. Bid #1572 - Denton Branch Library 2. Bid 41574 - PVC Conduit and Accessories 3. Bid #1575 - Transformers 4 f J' pL ~ ~ y ?.I'I A . e i a 'i -~gendaNo. City of Denton City Council Agenda AgendalteR, February 1, 1994 Date- _ rv Page 3 B. Plats and Replats 1. Preliminary replat of 8.272 acres comprised of Lot 1, Block A$ toneleigh Addition, located at 1509 South Bonnie Brae. (The Planning and Zoning Commission recommended approval at its meeting of January 12, 1994, 6-0.) 2. Preliminary plat of Lots 1 and 2, Block B of the Denton Bible Church Addition. The 4.62 acre site is located on the northeast corner of Mingo Road and Nottingham Drive. (The Planning and Zoning Commission recommended approval at Its meeting of January 12, 19941 6-0.) C. Tax Refunds 1. Fidelity National Title Co. for Doyle W. Henderson $672.02. 2. Safeco Land Title of Denton County for Elliott D. Cole - $793.76. j 6. Ordinances A. Consider adoption of an ordinance accepting competitive bide and providing for the award of contracts for public works or improvements. (6.A.I. - Bid 01572) B. Consider adoption of an ordinance accepting competitive { bids and awarding a contract for purchase of materials, equipment, supplies or services. (6.A.2. - Did #1574, 6.A.3. - Bid ;1575) { C. Consider adoption of an ordinance authorizing the City Manager to execute an interlocal agreement with County of Denton to authorize participation in various Denton County contracts for the purchase of various goods and services. f D. Consider adoption ;,f an ordinance authorizing the City Manager to purchase a track type excavator at a public auction in the amount exceeding the ;15,000 bid limits as per State of Texas Procurement Law, Texas Local Government Code, Chapter 252. ~ i 1 1 I r.17 Y ♦ I 1 J I.:'. qaj 1 %endaNo yy~ ° - Agenda►te City of Denton City Council Agenda Oate_ February 1, 1994 UU Page 4 E. Consider adoption of an ordinance refusing acceptance of the dedication of a 0.1755 and 0.4012 acre tract from Hive, Incorporated and authorizing the Mayor to execute a Quit Claim Deed to said property to Hive, Incorporated. F. Consider adoption of an ordinance amending the 1993-94 budget of the City of Denton, Texas by appropriating the sum of $347,000 from the unobligated fund balance of the. Motor Pool Account to Account Number 720-025-0594-9104 for the purchase of the compost grinder and landfill scraper. 7. Consider nominations to the Plumbing and Mechanical Code Board and the Keep Denton Beautiful Board. 8. Miscellaneous matters from the City Manager. A. Update on Teasley Lane Construction Project 9. Official Action on Executive Session Itemss A. Legal Matters B. Real Estate C. Perscnnel D. Board Appointments a i 10. New Business R, t This item provides a section for Council Members to suggest items for future agendas. 11. Executive Sessions A. Legal Matters Under TEX. GOV'T CODE Sec. 551.071 3 B. Real Estate Under TEX. GOV'T CODE Rec. 551.072 C. Personnel/Board Appointments Under TEX. GOV'T CODE Sec, 551.074 NOTE: THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO EXXCUTIVE SESSION AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY PERMISSIBLE. R! 4 . all r 1 V a0enoaN°.--~`1-00'x' City of Denton City Council Agenda fey February It 1994 Page S P C E R T I F I C A T E notice of meeting was posted on the I certify that the above Hall of the City of Denton, Texas, on bulletin board at the City 1994 at o'clock (a.m.) the day Of C'jTy SECRETARY IS DISABILITIES ACT LETHE I THE CITY O WIT}{ THE CITY COUNCIL CRAMBE AMERICANS CCORDA NCE A WITH CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE EARING IMPAIRED IF OF HE SCHEDULED MEETING. PLEASE CALL THE CITY ADVANC SECRETARY'S DEAF (TDD) By CALLING 1L800REI,AYATX SO FOR THE OFFICE DEVICES THAT ITY GSECRETARY'S LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH ICE. THE C i OFF ACCO0191 I ( 4 ~ ,i. f r i' ll 1 r , Ff,wn•~~:w Ay f , ' - =CITY ~CQUNC cc, ar erg="c'•~ o s' t. V ^~~V a+.r► rrTTlnmmcE= • 4 Y Agendarie ` Data. -/.9 DATE: 42-01-94 a CITy COUNCIL REPORT F-RRM9A.T TO: Mayor and Members of the City Council E FROM; Lloyd V. Harrell, City Manager SUBJ: Discussion of Community Development activities and 1994 activity priority questionnaire. fl; { R!; ['OM1BNMTM: i NIA BACKGRQUND: Last faU City Council requested a change In the Community Development budgeting process. Staff proposed changes that included Council ; priorilizatiob of activities. The Community Development Advisory j Committee supported hdtiation of the new process for the 1994 program year. i Community Development slat( began the budgeting process in January. Two public hearings were beld to gain citizen input on the use of Federal funds. 1 Citizens were also briefed on the Comprehensive Housing Affordability Strategy. They were asked to comment on housing and supportive service priorities discussed In the CHAS. The availability of funding has been advertised in the Denton Record-Chronicle. Notices were maUed to local nonprofit agencies. City staff members received a memorandum listing the eligible CDBG activities and a copy or the application form. Pr activity priority questionnaire and explanation of eligible activities were developed by y staff. j.. To complete the questionnaire, indicate which activities are the highest priority for Community Development by circling the number in each row that most accurately reflects your response. Staff requests that all questionnaires be completed and returned to Jennifer Walters by February 11. s °n r i gvdaNO aendaIteI'll We ;L V fROGRAMS DEPARTMENTS OR GROUPS AFFECTED: PJ Community Development staff will provide the results of Council's rankings to the Community Development Advisory Committee and City staff. This information will help the committee and staff to determine their CD allocation recommendations, ;j i i 3 LJWf.3LJ=ACT, { 1 ]i Approximately $1,687,000 In Federal funding may be available to the City for housing, human services and community development projects. These funds t will be made available tbrough the Community Development Block Grant and HOME programs. i i kespectf submitted: Lloyd . Hamill City Manager Prepared by: Barbara Ross Community Development Administrator x Approved: r ob ins, A1C Executive Director for Planning & Development k a F. Y S AgIVA NO enda~lem~--~ NATIONAL OBJECTIVES Date iey BENEFITING LOW AND MODERATE INCOME PERSONS AIDING IN THE PREVENTION OR ELIMINATION OF SLUMS OR BLIGHT MEETING COMMUNITY DEVELO?MENT NEEDS HAVING A PARTICULAR URGENCY BECAUSE EXISTING CONDITIONS POSE A SERIOUS AND IMMEDIATE THREAT TO THE HEALTH OR WELFARE OF THE COMMUNITY AND OTHER FINANCIAL RESOURCES ARE NOT AVAILABLE I ~ CDBG EI<I IBI,E ACTIVITIES s ACQUISITION OF REAL PROPERTY Funds rrsy by used by the grantee, another public agency or a private nonprofit entity to acquire real property for any purpose which meets a pgslonal okctive. This activity Lc subject only to the limitation that it cannot be used to finance the use of facilities for political purposes or to acquire real property which includes an improvement to be used In the provision of a building for the general conduct of government. DISPOSITION Payment of costs incidental to disposing of real property acquired with CDBG funds, provided the property will be used to meet a nst;nnt,l Objective. PUBLIC FACILIT IES AND IMPROVEMENTS CDBG funds may be used by the grantee or other public or private nonprofit entity for the acquisition, construction, reconstruction, rehabilitation or installation of public improvements or facilities (except for buildings for the general conduct of government), provided such improvements or facilities meet a n9Wnal obkC1Ly4. Examples of such improvements are homeless shelters, water & sewer facilities, drainage improvements, streets, curbs, gutters, parks and playgrounds. ~ x 1 3= ,t I I I I ABendaNo._, e 00o - Agendaltem~--5 PRIVATELY-OWNED UTTLITIES Date Acquisition, reconstruction, rehabilitation and/or installation of the distribution lines and facilities of privately-owned utilities, provided such activity meets a national oobjectly Example: A grantee could pay the costs of placing underground new or existing power lines and telephone lines owned by private utilities provided they are assisting low and moderate income persons or meeting another national objective. DEMOLTPION AND CLEARANCE This activity includes clearance, demolition, removal of buildings and improvements and movement of structures to other sites. Activities must meet a national objective. PUBLIC SERVICES CDBO funds may be used to provide public (human) serv,ces (including labor, supplies and materials), provided the public service mats a national objective. The public service must be either a new service or a quantiflable increase In the level of service above what has been provided by or on behalf of the unit of general local government during the 12 months prior to submission of the grantees final statement. There is a 15% cap on public service expenditures. INTERIM ASSISTANCE Funds used under this eligible activity fall under two categories. The fast category covers limited Improvements to a deteriorating area as a prelude to po martent improvements. The second category covers activities to alleviate an emergency condition. Activities must meet a national o ive. ItF.LOCAT ION Payments and assistance to displaced persons, families, businesses, farms and nonprofit organizations. Generally this assistance Is provided to households displaced or relocated as a result of Pederally funded activities. rLOSS OF RENTAL INCOME CDAO funds may be used to pay housing owners for losses of rental income incurred In holding, for temporary periods, housing units to be used for the relocation of 2 f o k 1 ~ F t }}l 4 4$BTIOd NO ~ 0 Agandalle~^~s # individuals and families displaced by CGBG-assisted actes. we REMOVAL OF ARCHITECTURAL BARRIERS Removal of material and architectural barriers which restrict the mobility and accessibility of elderly and handicapped persons to publicly or privately-owned buildings , facilities and Improvements, provided such barrier removal meets a national objective of tl a CDBO program. Despite the general prohibition on using CDBO funds to assist buildings for the conduct of goverranent, CDBO funds may be used to remove architectural barriers in such buildings. This activity Is considered to benefit low And moderate income persons absent substantial evidence to the contrary. This is based on data showing that, on a national basis, a majority of persons with disabilities have low/moderate incomes. HOUSING REHABILITATION 's Funds may be used to finance the rehabilitation of any publicly or privately-owned # residential property, Including the conversion of non-residential property for housing, provided such rehabilitation mats a national objective of the CDBG program. NEW HOUSING CONSTRUCTION CDBO funds may be used to finance or subsidize the construction of new pemua» ent i residential structures under the following limited circumstances, provided such new construction meets a national!*jective of the CDBO program. Use of funds for new construction is limited to activities carried out by local nonprofit agencies. CODE ENFORCEMENT Code enforcement involves the payment of salaries and overhead costs directly related to the enforcement of local codes. CDBO funds may be used for code enforcement only in deteriorating or deteriorated areas where such enforcement together with public improvements, rehabilitation and services to be provided, may be expected to arrest the decline of the area, and provided the code enforcement meets a national objective. Note: Code enforcement activities funded through CDBO that cause the demolition of i 3 i r ` }u I f } t, I I an housing unit (even if CDBG funds were not used to demolish the unit) require that a replacement unit be constructed. ier+AaNo' O0-- ~ge~0aliem_.=~5 t3S6 - i HISTORIC PRESERVATION CDBG funds may be used to rehabilitate, preserve, and restore historic properties, t~ provided such activities meet a Rgknal objective. COMMERCIAL OR INDUSTRIAL REHABILITATION Financing of the rehabilitation of commercial or industrial buildings, provided such rehabilitation meets a nazi objective. This is limited to exterior improvements and i the correction of code violations. Further improvements to such a building must meet ( the requirements of the "Special Economic Development" category. I SPECIAL ECONOMIC DEVELOPMENT' L'DBG funds may be used for commercial or industrial improvements such as acquisition, construction or other real property equipment and improvements. Funds may also be provided to private for-profit entities in the fort of bans, grams, loan guarantees, etc. This activity must meet a national ob ive. Generally, creation of jobs for low and moderate income persons is tied to this activity. 1 I' l HOME OWNERSHM ASSISTANCE Assistance to low and moderate income homebuyers. Funds may be used to subsidize interest rates and mortgage principal amounts, acquire housing to be occupied by the l homebuyer, acquire guarantees for mortgage firmcing from private lenders (CDBG funds may not be used to guarantee such mortgage financing directly), provide up to 50% of any downpayment and pay reasonable closing costs. i f PLANNING & CAPACITY BUILDING Funds may be used for studies, data gathering, preparation of plans, etc. Y s PROGRAM ADMINISTRATION COSTS Funds may be use I to pay reasonable program administration costs and carrying out 4 i ~ TAY 1 h i ;vn nu, charges related to the planning and execution of community develoPment activities assisted in whole or in part with funds Provided under the CDBG ProgIam- ~gendaNo -1Y -6- nn*,r,~ FfI~IBL~ A4TIV~TT~iF~ Agend2~lem Date I, ACQUISITION (Including assistance to fast-time homebuyers) } } 2. NEw CONSTRUCTION i # 3. RECONSTRUCTION 4, REHABILITATION (Including associated costs such as relocation, demolition, j acquisition, etc,) s, TENANT-BASED RENTAL ASSISTANCE (Subsidies for low Income tenants) 6, OPERATING EXPENSES FOR COMMUNITY HOUSINO DEVELOPMENT ORGANIZATIONS 7. ADWOSTRATiVE & PLANNING EXPENSES 1 IIf a ~Y Y I 1 a . e M 5 kr I~N I `V ti L it '•L ! i rl ,e Y i AgendaNo oa Agsndaltem ~k/5~ L A2----- PUBLIC HEARING Dale JANUARY to, 1994,7:00 P.M. ~j /9I ZOL~ MLK RECREATION CENTER 0 Barbara Ross, Community Development Administrator opened the public hearing. She explained the status of projects funded under CDBO and HOME during the past three years' She noted that the 1992 HOMB funds from the State were being used for Housing Rehabilitation. Because of the amount of funding received from the State, requested Community from Development staff expects to adjust the amount of rehabilitation funding CDBO. A resident asked if the HOME funds were provided only for housing. Ms. Ross indicated new ? that this was correct and reviewed the activities that are eligible n. Residents wereHexc tad to program. 'There was some discussion regarding as o hear that dilapidated houses could be demolished and rebuilt. However, the owner mug assistance maintain the property, pay utilities, taxes and other assessments before this type is provided. One resident asked for clarification of the process that occurs when a housing rehab loan recipient does not remain in the home over the loan peri-A. Ms. Ross explains that it depends on who moves into the home. She stated that if a family member troves Into the home and is low income, the loan will continue to be forgiven. if the house is sold or rented then a prorated portion of the loan would need to be repair. Another resident asked if the City can do an addition to his structure. He asked what would happen to his tax payment if this is done. Ms. Ross explained that an addition can be done and that it is likely that when the property is reassessed the value, and therefore the taxes, would be increased. Mr. Fred Hill added that the increased taxes would be negligible compared to the benefit of the additional space for the family. Ms. Ross explained the l various assistance categories under the current CDBO Staftn. took the Some names residents and a asked for addresses to flyers explaining the Housing Rehabilitation Program' mail brochures. Ms. Ross showed the various Income categories that determine whether 1 residents will receive a loan or grant. Ms. Ross explained the status of projects from 1991,11,193. Residents asked about the Morse St. Sidewalk project. They wanted to know how far the sidewalk would extend and on which side of the street. Ms. Ross said that she believed it would be from Lakey St. to Woodrow. She was not certain which side of the street it would be built on. Ms. Ross reviewed the MLK Playground project. She stated that the project had not yet begun. EMu MLK Center Supervisor was present and stated that he has begun some work on the Gilesple, and meet all ADA standards the quality of the project. He said that to complete the project a equlptnent would be lowered. Mr. Gillespie added that to install the high quality of atel equipment he had originally requested and meet ADA standards he would x.ut discussed y $7,000 more. 11e project is scheduled to be completed by April. Residents t I ~I i 3 a r x t i i naaNo -Do yenaaEtem,~. /✓s ~ asking for additional funds neat year to add equipment. They agreed that wlj2na fun&..s+Z- yu should be allocated. Ms. Ross stated that she would work with Mr. Gillespie to see if the additional CD8O dollars could be allocated. /v y /VQ~~ A resident asked about the possible rehabilitation of Fred Moore Child Care. Ms. Ross said that she and Mr. James McDade, CDAC committee member had recently discussed this project. She asked if he would like to comment. Mr. McDade responded that the Fred Moore board was still in the planning stage. Ms. Ross said that they could request funds for rehab. Ms. Ross reviewed CDBO National Objectives and eligible CDBG and HOME activities. She noted that most of the City's activities have nut the national objective of benefit to low and moderate income persons. She also discussed housing priorities described in the CHAS and asked residents to comments on additional activities that need to be initiated. Ms. Ross said that she would send a copy of the completed CHAS to MLK Center for citizens to review. She asked for comments on the content of the CHAS. Mr. Fred Hill, CDAC comrruttee members asked about the number of Denton residents with AIDS. Ms. Ross said that the number used in the CHAS was provided by AIDenton was between 80 and 90 in Denton County. Another resident asked if there was Federal money to build shelters for AIDS victims. Ms. Ross stated that the HOPWA program provided funds to maintain AIDS victims in their current housing. Ms. Ross stated that Councilman Mark Chew had previously stated the need for a homeless shelter. She asked how many of those present supported this. A majority of those attending the hearing supported a shelter. Residents believed that something should be done before this became a major problem. Ms. Ross added that a homeless program should Include efforts to get the homeless Into permanent housing and employment. Re ddents agreed that this was important. Ms. Ross relayed some of Alan Bias' comments on need. Mr. Bias Is director of the Denton Oospel Mission. The Mission is currently expanding their facilities for women and children. Residents continued to discuss the need for a homeless facility for both men and families. Ms. Ross stated that Community Development was planning to do a more comprehensive count of the homeless. Ms. Ross asked for additional comments. She reminded residents that another public hearing will be held on January 13, 1994 at the Parish Center, Immaculate Conception Catholic Church. Residents asked who would be responsible for the request to rehab the American Legion Hall at Fred Moore Park. Ms. Ross stated that Parks and Recreation will probably need to make that request. Residents discussed the need for the Hall as a public facility. They stated that the MLK Center is not always available for meetings etc. Frank Robbins, Exmudve Direuor for Planning do development asked if the City could contract with NICE (neigh(orhood group) for use of the facility. Ms. Ross said that they City could not because N SCE was not 2 1 I II; i v t , k Q k ,gerdaNo a~;naa~te~r~~-~ set up as a nonprofit organization. -we Before the official public bearing, several citizens commented on community darielopment needs. A summary of that discussion follows. Councilman Mark Chew asked if funds could be used to construct a facility for the homeless. Ms. Ross stated that the City could acquire and rehab a shelter or a nonprofit could construct a shelter. Councilman Chew believed that we need to look into a shelter for the homeless. Ms. Ross stated that possibly either the Salvation Army or the Denton Gospel Mission may come to request funds for a shelter. Councilman Chew said that they needed to be encouraged to do so. Another resident stated that there is a need for housing for those released from prison. She stated that those convicted of felonies and especially women have problems getting housing after their release. She added that these people are not eligible for housing and cannot five with their relatives who are on housing, She said that this makes it very difficult for families faring this situation. It is likely that they will turn again to crime if they cannot feed and house their families. Ms. Ross asked Marian Hamilton, Executive Director for the Denton Housing Authority to comment. She asked Ms. Hamilton if those who were released and had not committed new crimes within a certain period could receive assistance. Ms. Hamilton said that they could reapply at any time and can ask for a hearing. She said that if they show they are employed and have a good record during the time they've been out they can be eligible for assistance. Councilman Chew stated that Ms. Hamilton may know of a program Ms. Ruby Cole described a program that she was familiar with in the west Dallas housing authority. Ms. Birdell Carstarphen cautioned that large dormitory arrangements were not desirable. She asked about apartment placements. Ms. Ross said that the City would probably not want to develop their own program She said that the City could eontmat out with a nonprofit agency to set people up in apartments and still meet Federal regulations. Councilwoman Eufine Brock asked about the possibility of rehabilitating the American Legion Hall on Lakey Street. She said that the facility is needed for organizations who need meeting space etc. Councilman Chew stated that this had been discussed with Rich Dlugas, Director of Parks and Recreation Ms. Ross added that as long as the building is used for a "public purpose" it could be rehabilitated under the lwbLc facilities arid itnproyeements category. Ms. Ross there would have to be a contract with the American Legion to ensure that the building continued to be used for public purposes. Marian Hamilton stated that DHA is not eligible for many Federal grants. She commented that they had a tremendous need for a tenant services building. The building would be used with the Federal government's Wdative to make people independent. It could be used for Job training. She stated that they have had the offer of some computers and an agency has offered to provide job skills training. Ms. Hamilton said currently residents are referred to other agencies with long waiting list. Ms. Ross commented that one item noted in the Comprehensive Housing Affordability Strategy was that Denton needed more educational and 3 v C1 t' gendaNo, ~gentialtem u/S ' job training opportunities. P~ ~~O ~yV 0 Mr. Mike Alexander asked if CDBG funds could be used to construct an animal shelter. Ms. Ross stated that construction of an animal shelter would not meet any of the CDBO national objectives. 1{ 1 1 i 1 1 1 { i 1 1 f V' AI~ x c r } r,t ~ 4 .1+ t Y " rr ~ ter ~ 17 it ' u r SA . r Y r ~pendaNo. - ° ° S Ager,~2liere_ S Dole PUBLIC HEARING JANUARY 13, 1944, 6:00 P.M. PARISH CENTER, IMMACULATE CONCEPTION CHURCH i Barbara Ross introduced the Chair of the Community Development Advisory Committee. Ms. Ross explained the purpose of the hearing. She provided Information to residents on eligible CDBO and HOME activities, previously funded activities and the Comprehensive Housing Affordability Strategy. Residents attending specifically mentioned that the Housing Rehabilitation and Homebuyer E Assistance Programs were excellent programs and they supported them. One resident stated ( that housing is a maim concen. and that efforts thete need to continue. { The resident said that there is a service that is not available In Denton. There is a need for bilingual services. She said that there were many Denton residents who speak Spanish but do not read and write. She says they misunderstand and need assistance in completing forms, filing for assistance programs, etc. 'fhe resident added that a very well educated person will need to provide the assistance. This is necessary because of the varied forms of Spanish spoken by members of the community. Tutoring services was also mentioned as a potential service that could be provided to Spanish-speaking citizens. Mr. Ramsey stated that some members of the Hispanic community have been called u many upon times to translate. I Ms. Ross suggested that LUI.AC may be interested In requested funds for dds service. Ms. Nancy Honores said that she would be interested In talking with Rudy Rodriguez and completing an application for funding. Ms. Ross said that Community Development staff would mail her an application. I t' Y r ~1 i. . I I y f. k 'v:4 w i COMMUNITY DEVELOPMENT •egendaNo.~- 1 CITY COUNCIL FUNDING PRIORITIES QUESTIONNAff0dallem_ Uj- #a Page I of 2 ~ N •L_ .u,, ^ E r ii~'r~.:a may, No Opinion 0 Activity Not a Priority I Activity Is a Low Priority 2 Activity is a Priority 3 Activity Is a High Priority 4 This Activity is the Highest Priority 5 f Please indicate your preference for the City's effort In the upcoming 1994 Community Development Program budget year by circling the number in each row that most accurately reflects your response (Use Rating Table Above). ELIGIBLE ACTIVITIES' (Please circle one) Values t 1. Code Edorcement 0 1 2 3 4 S i 2. Commercial or Indust ial Rehabilitation 0 1 2 3 4 5 1 3. Demolition & Clearance 0 1 2 3 4 5 4, Historic Preservation 0 1 2 3 4 5 5. Home Ownership Assistance 0 1 2 3 4 5 6. Housing Rehabilitation 0 1 2 3 4 5 7. Homeless Facilities 0 1 2 3 4 5 g. Interim Assistance 0 1 2 3 4 5 9. New Housing Construction 0 1 2 3 4 5 10. Operating Expenses for Community Housing 0 1 2 3 4 5 Development Corporadom { 11. Planning and Capacity Bonding 0 1 2 3 4 5 12. Privately - Owned Utilities 0 1 2 3 4 5 13. Public Works and Facilities 0 1 2 3 4 5 A. Water Facilides 0 1 2 3 4 5 + 1! b. Sewer Facilities 0 l 2 3 4 5 A c. Drainage Improvements 0 1 2 3 4 5 ,y " l d. StreetgCurbsiOutters 0 1 2 3 4 5 e. Parka and Playgrounds 0 1 2 3 4 5 14. Public Services (Which areas of need are priority) 0 1 2 3 4 5 a. AIDS 0 1 2 3 4 5 b. Alcohol and Substance Abuse 0 1 2 3 4 5 61 F d Y t! ♦ 1 I f 1`~' N 4 jr, Y r i COMMUNITY DEVELOPMENT ~Co S CITY COUNCIL FUNDING PRIORITIES QUESTI&1jbtE Page 2 or 2 Agenda liem~-~~ oale i ELIGIBLE ACTIVITIES* (Please elmle nnk) Values, 14. Public Services (Continued) c. Childcare 0 l 2 3 4 S } d. ChildwiYouth 0 1 2 3 4 5 s e. Domestic Violence 0 1 2 3 4 5 f. Education 0 1 2 3 4 5 t g. Elderly 0 1 2 3 4 5 It. EmploymengVt+caGonal Training 0 1 2 3 4 5 { 0 1 2 3 4 5 i ~ I. Health Care Homeless 0 1 2 3 4 5 Ir. Legal Services 0 1 2 3 4 5 1. Literacy 0 1 2 3 4 5 i m. Mentally dr Physically Disabled 0 1 2 3 4 5 n. Recreation 0 1 2 3 4 5 1i o. Transitional Housing 0 1 2 3 4 5 E 15. Removal of Architectural Barriers 0 1 2 3 4 5 t 16. Special Economic Development 0 1 2 3 4 5 17. Tenant - Based Rental Assistance 0 1 2 3 4 5 'Note: Activities such as acquisition, relocation and disposition may be included as part of a project under one of the activity categories listed above. Administration has a 20% cap and is carried out within that limitarion. ' CO&C?vIENTS: iF °0 t~ 1 01, i 1{ r i e :rr' . ~BahVudpa9r - yh,,4ti, a r't 0 COMMUNITY DEVELOPMENT CITY COUNCIL PlINDING PRIORITIES QUEST[( f,(jtE_ os Page 2 of 2 Agenda t0M,1 W,e ~ Oe~ ELIGIBLE ACTIVITIES* (Please circle one) Values 14. Public Services (Continued) . Childcare 0 1 2 3 4 5 c d. Children/Youth 0 1 2 3 4 5 e. Domestic Violence 0 l 2 3 4 5 f. Education 0 l 2 3 4 5 g. Elderly 0 1 2 3 4 5 h. EmploymenVVocadonal Training 0 1 2 3 4 5 I. Health Caro 0 1 2 3 4 5 I J. Homeless 0 1 2 3 4 S k. Legal Services 0 l 2 3 4 5 1. Literacy 0 1 2 3 4 5 m. Mentally & Physically Disabled 0 1 2 3 4 5 tL Recreation 0 1 2 3 4 5 o. Transitional Housing 0 1 2 3 4 S 15. Removal of Architectural Barriers 0 1 2 3 4 5 16. Special Economic Development 0 l 2 3 4 5 i 17. Tenant - Based Rental Assistance 0 1 2 3 4 5 I I I 'Note: Activities such as acquisition, relocation and disposition may be included as part of a project under one of the ' activity categories listed above. Administration has a 20% cap and is carried out within that limitation R ~ u COMMENTS: i r w y y - 1 y • f Id1~"`Y'f1p1 ! 1Y fPPl 71 „t CITY - =COUNC -t to r w r1~"" _CITY- --COUNC r r+^ -JOGCCOCCrw,; o~ p ~r Cf# 17`tl WdANO BQS hpeadaf+~un 5 Cite ? -~-94 CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 y Q HEMORANDUX ! Ii DATE: February 1, 1994 i Toy Mayor and Members of the City Council THRU: Kathy DuBose, Director of Accounting & Budqet operations { FROM: Jon Fortune, Management Services Administrator } SUBJECT: 1995-99 CIP BUDGET CALENDAR f I am pleased to provide this year's capital improvements program budget calendar for your review. This year's calendar was designed to receive council and community input early in the budget process. Council input begins February 1, 1994 when the Budget Priority Questionnaire, which allows you to priority rank service areas, is distributed. The questionnaire is due back in at Budget office on February 11, 1994. Community input is obtained in a joint Planning end Zoning Commission and Public Utilities Board hearing held February 9th at 4 6:30 p.m, in the Council Chambers. Pleaso feel free to attend this important meeting. I balieve the attached calendar will enable this year's .^.IP budget season to be efficient and very productive for the City o: Denton. If you have any questions or comments regarding thin year's CIP to calendar, please let me know. Thank you. 4 ` a'ir J11 at Attachment E r AIT0087D t G, gar ~ , t f~*r: 6 1 7/566 8200 DIPW METRO 4342529 i x~.. F J l J. A' s' CAPITAL IMPROVEMENT PROGRAM yendaNa• CAPITAL BUDGETING CALENDAR 'gendaiierl .ate 1995-99 STEP 1 - INPUT February 1, 1894 Priority Questionnaire presented to Council- ies Board February coommunity regarding Capital Improvement Prbopromriny 1894 to receive tInputt from and February February 9 11, 1994 Priority Ouestionnsife due to Budget Office. February 16, 1994 Staff capital budget kickoff. March 2, 1994 Capital Improvement Program requests due in Budget Office for review and analysis. STEP 2 • CONSOLIDATION AND IWANA FFMENT REVIEW fifth year Capital lmprovement requests are presented to March 17, 1984 General Government Executive Committee for consideration. utive Staff rankings due to Budget Office- March 23, 1994 Exec March 31, 1994 Executive Staff discussion of priority rankings. April 1, 1994 Executive reviews General Government ecommendationmto be forwarded to Planning and Zoning gCommisS101". sting STEP 3 • CONSIDERAT/OAVADOPTION City Council briefing on Capital improvement Program budoe*v process. Capital February 1, 1994 working draft of Utilities public Utilities Board receivea preliminary Much 2, 1994 Improvement Plan. Utilities capital March 16, 1994 public Utilities Board holds a work session to review l improvement Plan. to PuWk Utilities Board's final reeommendan of Utilities Capital Improvement April 18, 1984 Plan. s the Capital Impro%sment Program. 11, 1994 Planning and Zon. I Commiealon d'ucusseMay 26, 1994 Planning Zoning holds a public hearing in a special meeting and considers a Recommended fits-year Capital improvement Program presented to City June 7, 1894 Council for consideration. Septen+ber 13, 1994 City Council adopa capital budget ifirst year of Capital Improvement Program) along with operating budget. E -Ddlufd to Owllh Swvkf* } , } t 15Y'Y'q`~ tgendaNo._ -0 S Agendaltem~ Date CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 HEY / DENTON, TEXAS 76201 NEMORANDUM Council i T0: Honorable Mayor and Members of the City Kathy DUBOse, Director of Accounting & Budget Operations p i THRU: FROM: Jon Fortune, Management Services Administrator `M DATE= February 1, 1994 SUBJECT: 1994-95 CITY COUNCIL BUDGET PRIORITY QUESTIONNAIRE. i Please find attached the 1994-95 City Council budget priorities each questionnaire. The questionnaire is designed and comple$eannual year to receive early Council input to develop the City operating and capital improvements budgets. The first section allows The questionnaire contains two sections. To complete this section, YOU to priority rank service areas. j indicate your preference for the city's efforts for each service area by circling the number in achize row that mos responset 4 reflects your response. Next, p using the which allows you to priority of response column (far right) which 7=high) for each ' indicate your priority rank of I through 7 (1 service area. The second section allows you to provide direction Al your funding levels fort staff ed is regarding a sumbudget policy needed mary of current year for Also attach reference. IIt,~ The current 1994-95 budget schedule calls for: a) Initial questionnaire presented to Council members - F February 11 1994 Council members - F ed questionnaires by b) Return of com199a x ebruary 11, questionnaire results to Council members - r ° c) Distribution of V March 1, 1994 v if I can provide you with additional information please let me a c. ; know, Thank You. K M "FOO87a i 8171566.8200 D/FW METRO 43426Pa tip fat ,f'' ~ i r iV~.. RR 4 I CITY COUNCIL BUDGET PRIORITIES QUESTIONNAIRE 1994-95 BUDGET Pkese Indicate poerpreferesee fw Ike Chit efforts L Ike eppeoceaiy IM-95 beddet par bf dmEas do avebw L each raw thalami soterefe/y reBccts foer re.pm#4 aad by India liis"; r prlorifj rest of f fkoyi 7(r-1ow; 7 list) for ati service erea. M7M A) POUCH PATROL 0 1 2 3 4 5 6 7 A) CRIME 1NVEsTIGATION 0 1 2 3 4 5 6 7 C) DRUG ABUSEIENFORCEMENTPROGRAMS 0 1 2 3 4 5 6 7 D) COMMUNITY 0111HNTED YOU CINO (COPS) 0 1 2 3 4 5 6 7 H) PARKINOIPRAFFIC ENFORCEMENT 0 1 2 3 4 5 6 7 F) vaHPR'ZliE iTION 0; 1' 2 3 4 S 6 7 G) EMERGENCY MEDICAL (AMBULANCE) 0 1 2 3 4 5 6 7 H) PIRHSUPRESSION ` 0 1 2 3 4 5 6 7 1) EMERGENCY PREPAREDNESS (MANAGEMENT) 0 1 2 3 4 S 6 7 J) BNVIRONI/HI(TAL HEALTH (INSPECTIONS. ECT.) 0 1 2 3 4 S 6 ? K) ANIMAL CONTROL 0 1 2 3 4 S 6 ? L) *0*W COVR7 0 i s Z 2 4 5 6 T ) A) STREET YADITENANCEIRHPAIR 0 1 2 3 4 S 6 7 1 B) KrR1iHTCCIistTR`JCTION111E8vIIDQit1 0 1' 2' 3 4 S 6 C) STREHTSWBHPWG 0 1 2" 3 4 5 6 7 D) tRA060iGNA(JZJ►7IbX1*6IN89RING 0 1 2 3 4 5 6 7 r H) AIRPORT DEVELOPMENT 0 1 2 3 4 5 6 7 f A) PUBLIC TRANSPORTATION (SPAN, ETC.) 0 1 2 3 4 S 6 7 B) N~bRbdltHOO11 s~RyICBS'(N1CH, BTC.) 0 ' , 1 2 ' 3 i'4 ! S 6 '1 ~ y::°! , { C) DOWNTOWN REDEVELOPMENT (MAIN ST..HTC.) 0 1 2 3 4 S 6 7' D) j ow ! 1[ODERA t R4CbltgoL'",e'Eta;; 0 l 2' 3 4' S G" 7 H) LONG RANGE COMPREHENSIVE PLANNING 0 1 2 3 4 S 6 7 ; 0 1 2 '3 4 s AQ9Ad8N0" ; 7 a%d bgaB4dltem 5 $LY Bala a st CITY COUNCIL BUDGET PRIORITIES QUESTIONNAIRE 1994-95 BUDGET Piuoe lmacele goer preferoea lbr fie Ciryti effortr L lie rpmailmt IM-95 bedgel Peer by dnSe` The member in each row Thal uorl aocmrefell r@4W# mr roi semod by lmdleelf*$yoerprlorlffnm! off lhroaah 7(1-luw 7=ildh) for ael rerrloe erom. ' a ~y O) BBAU7IFICATION(PARES,FACMITMS,MEDIANS) 0 1 2 3 4 S 6 7 CODE ENFORCEMENT H) DIW&MON OF SUBSTANDARD BLDG 0 1 2 3 4 S b 7 1) SIGN VIOLATIONS 0 1 2 3 4 S 6 7 7) Mon W8iib"uBRIs VIOLATIONS 0 1 : 2 4 3 6 7 K) BUILDING INSPECTION 0 1 2 3 4 s 6 7 NEW PARKS/PARK EXPANSION A) " Nr Nt;I0I~0AI O6D, CO1tHUNtTY) " 0 1 2; 3 < s 'S 7 PARK MAINTENANCE B) (ATHLETIC FIELDS, MEDIANS, MOWING) 0 1 2 3 4 s b 7 } C) IfBN„ATHIlIC P[Hti D3 , 0 1 2 7 1 3 6 y N;; tt D) BICYCLI3/MINO TRAM DEVELOPMENT 0 1 2 3 4 S 6 7 E) oll a .s4 x If kwl±rliNti/DSV torMEii 0' 1 2 3 4 S F) RECREATION CENTER PROGRAMS 0 I 2 3 4 s 6 7 0)~rFi1iC11IZTilrtgdAAt+is', 0 1 2: 3 4 64 7 H) YOVI'H RECREATION PROGRAMS 0 1 2 3 4 s 6 7 . n CAIif1Q`rlebbRiiiu 0 1 2] 1' S 7 x 1) CIVIC CENTER MAINTENANCE 0 1 2 3 4 s 6 7 K) t111RYrRgORA1[A(t[O'BDttIItAL)• 0 1 2, 3;. 4 s 6: 7 L) LIBRARY EXPANSION 0 1 2 3 4 3 6 T M) WsRMtt YCtIT1 DILIO JPX60RAM$ 0 1 2` 3 S 6' 7 t N) LIBRARY RHMIR"CESERVICES 0 1 2 3 4 s 6 7 O) d00 lcjti'nJALt3RVtGgs 0 l 2 3 S 6 i ogsnda No, "•.k AgsnOaiterrt~ Ws j t Late r I f r I r, I I CITY COUNCIL BUDGET PRIORITIES QUESITONNAIRE 1994-95 BUDGET please ladkeb roar profereaoe for Ue Cily'Y elforb In ibe rpewmie/ IM-DJ bo lpl roar br elrella` W member is ad row ILl most eoearotaly roIIooo roar raapoare, mad br ladioeGm j lorrpioritr root of I lbroasi 7 (I-14pr 7~bijb) for aarli aerrin eroa. tv»M A) LEOALSERVICBS 0 1 2 3 4 S 6 7 B) INFOMATA PROCESSING SERVICES 0 1 2 3 4 5 6 7? C) RISK MANAGEMENT 0 1 2 3 4 5 6 7 D) INTERNALAUDIT SERVICES 0 1 - 2 3 4 5 6 7 E) PERSONNEL RECRUITMENT 0 1 2 3 4 S 6 7 F) EMPLOYEE TRAININGIDEVELOPMENT 4 1 2 3 4 5 6 O) WORKFORCE DIVERSITY 0 1 2 3 4 5 6 7 A) LANDS M 0 1 2 3 4 S 6° B) SOLID WASTE COLLECTION 0 1 2 3 4 S 6 7 C) II1'ORY DI(AINA06IMPROVElIENTS 0 1 2 3 4 3 6 7 I' E D WASTEWATER TREATMENT PLANT 0 1 2 3 4 5 6 7 4 B) illA[R1ld3bRA0~}ItB3EltVgll~ 0 1 2 4 5 6 7 !,.rF F) LnTBR PROGRAMS 0 1 2 3 4 3 6 7 G) ilalFOR o s 2 3 4 H) BLBCTRIC SERVICE 0 1 2 3 4 5 6 7 t 1 I A) c`ANTRIBIyIIdN! Yb I1UilAi7"3IERVICB`AOElICH 9 0 1 2 3 4 S 6 7,' s r '''T B) CURRENT HOTEUMOTEL TAX CONTRIBUTIONS 0 1 2 3 4 5 6 7 C) BYPWYeI t4YPLANADJUSTMENrsIr BNgPITS 0! 1 2 3 4 5 6 ECONOMIC DBVELOPMIM INC@ITIVBS FOR DEVELOPMENT D) (TAX ABATEMENT, BTQ) 0 1 2 3 4 5 6 7 B); a 11 L7I I1 Y, W CBNTIVB RATES 0 t 2 3 4 S pQ8t148 y , : " ' x P UTUXTY INCENTIVE LINES 0 1 2 3 4 S 0) OTflf~lto O 1 2 3 4 5 A"l oate____~~1~ In addition to indicatiagyour prosam funding preferences, please indicate below any specific actions or direction that you desire staff to late in preparing the 1994-95 annual budget (the first item listed being your highest proirity). 1. j 2 s - a t 3. 4, r j S. q 6. 7. a 9. 10. 11. IL S 13. I . 14. A [ l 13. kll: I y AgOn )dlttlt~ti.- ~ .r t k CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES Agands N% No- 0 05 GENERAL FUND I EXPENDITURE SUMMARY Agend8fkSll m 5 ADOPTED BUDGET Q1t6 „i,,.,,,, ;,Z~j/_ qq✓ 1903-94 DEPT. 1991-92 1992.93 1992.93 1993-94 DEPARTMENT NAME CODE ACTUAL BUDGET ESTIMATE • ADOPTED General Government 0000 / 500,407 1 601,338 / 477,681 t 539,288 Legal Administration 0004 1 402,371 5 418,850 4 415,600 4 474,034 Municipal Judge 0005 6 111,663 $ 114,365 1 111,283 1 137,422 Planning Administration 0016 / 435,383 4 443,592 $ 442,066 / 508,521 Building Inspection 0014 337,359 344,222 331,996 609,093 Main Street 0016 68,703 56,795 67,245 69,470 i Community improvement' • 0013 167,688 212,056 189,701 0 AGndag Depaner"ar $ 1,017,033 4 1,056,664 a 1,021,008 4 1,077,084 Finance Administration D020 4 263,042 1 266,959 4 259,116 1 273,221 Purchasing 0021 224,681 228,958 229,906 239,724 j Customer Service 0022 840,991 916,314 861,027 882,980 } Treasury 0023 221,514 227,782 227,782 239,683 l Accounting 0024 461,336 473,499 485,143 533,691 Tax 0025 67,343 86,597 68,018 78,640 i Municipal Court 0026 284,787 252,683 283,278 335,933 l Internal Audits" 0027 0 0 0 80,788 !k ElY+arce Deprrtment 2,333,694 2,420,692 8' 2,664 -6 2.39 3 i Information Services Administration 0080 0 854,249 $ 917,649 $ 917,849 1 882,075 3 Administrative Services 0081 243,984 274,585 273,750 298,160 . 1z f ] + lea $ 1,098,233 $ 1,192,234 1 1,191,399 1 1,258,225 Municipal Services) Economic Development 0009 6 176,073 / 179,686 0 181,083 6 188,597 i Human Resources 0008 $ 617,142 / $22,987 11 520,321 $ 541,610 Environmental Health Services 0038 1 129,688 4 137,211 4 135,770 4 141,639 Animal Control 0039 238,233 249,861 244,314 255,848 tft*GftWnW 1 38 ,121 1 387,062 { 380,084 1 7,4 6 j Park A Recreation AdmiNstration 0060 6 272,646 $ 263,871 $ 269,702 / 264,698 Leisure Services 0062 997,015 1,006,644 979,897 1,093,804 a' Park Maintenance 0063 1,0821966 1,132,608 1,128,243 1,226,058 ranks 8 Awreawn / 2,332,6ie 2,403,021 2,377,842---U2,573,668 ' Estimate as of May, 1993 Community Improvement Is combined with Planning Administration and Building Inspections for the 1993.94 adopted budget, The Internal Audit function is separated from Customer Service for the 1893.94 adopted budget. 118 `Dedicated to Ouskty Service' i II (.a CITY OF DENTON. TEXAS ANNUAL PROGRAM OF SERVICES AOendaNo. GENERAL FUND AgCnGr.I Gf/S 3 EXPENDITURE SUMMARY ADOPTED BUDGET 1993.94 DEPT. 1991.92 1992.93 1992.93 1993-94 DEPARTMENT NAME CODE ACTUAL BUDGET ESTIMATE • ADOPTED Facilities Management 0002 1 1,165,712 11, 987,815 1 987,818 4 1,104,131 Ubrary Administration 0070 4 209,995 1 220,833 1 187,328 4 232,654 Support Services 0072 312,884 326,910 329,945 346,149 Adult Services 0073 336,982 325,073 327,420 326,332 Youth Services 9074 182,428 187,370 188,853 162,607 1 1,042,267 1 1,060,186 $ 1,033,546 T-T.-68 7, 4 Wary Engineering 0010 1 934,951 4 944.861 / 945,159 1 984,451 Transportation Engineering 0012 378.498 419,053 412,166 426,776 Street Patching 0031 815,455 850,203 848,581 984,378 Street Construction 0033 679,606 717,185 724.898 728,852 I 0034 399,687 393,000 390,000 393,000 Street Lighting 4 3,208,097 1 3,324,302 11 3,318,804 / 3,515,454 Erryfneerlny/TransDaNor✓ Steen I Airport 0019 / 176,646 / 84,639 / 89,352 4 88,462 Police 0040 1 6,040,317 6 6,142,178 1 6,017,166 1 8,461,345 Fire Administration 0050 1 640,195 / 820,642 4 603,009 / 712,202 Fire Operations 0051 3,668,966 3,614,400 3,616,576 3,711,038 Fire Prevention 0052 178,532 219,828 210,772 222,181 Emergency Medical Services 0053 938,893 11058,600 1,032,2920 1,080,971 Emergency Management 0054 34,747 0 fke 5,301,333 5,51 ,270 51482,649 , Drainage 0810 4 371,910 1 373,193 4 364,205 1 362,499 Contributions to Agencies 015M / 160,601 / 169,884 / 169,884 { 205,127 A{iscellaneousJFinancs 020M 1 862,448 1 746,232 1 766,209 1 820,706 MiscellaneouslAccounting 024M 4 1,104,066 1 729,037 $ 729,037 { 648,014 k TOTAL EXPENDITURES 128,138,360 28,375.415 128,005,038 129,859,943 i` ..f Estimate as of May, 1993 119 'Deelcafed to Qualify Service' i =CITY -COUNC 4 ♦r 00" rc~,"'" t , February 1994 ~gndaNd,,, CITY COUNCIL AGENDA ITEM ~~endalS:~m .4S~St,----:---- TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager GG RE: CUSTOMER SERVICE ENHANCEMENTS RECOKMBNDATIONS No recommendation is being made at this time. This is a briefing item only and no official action is necessary. BACRGROJND/SVKKARY1 aggressive f has Recently, the Customs service servicea it aprovides. program to improve the quality improvement are: (1) quality The primary areas targeted for imp 2 cash flow and of service and cu(3) environmental onawareness. We have collection; and, (3) applicable to measure the j developed data and procedures when app effectiveness of the proposed enhancements. We also plan to s so we var oritheir success. staggerer the le to independently monit may be rep To solicit input and comments regarding our proposed j enhancements, we have developed c he enhancements in ort. The detail } report describes each of the prop and contains an implementation schedule for each item. k PROGRAMS# DBPARTXMS OR GROUPS BVIECTEDS Customers of the Denton Municipal Utilities, Public Utility Hoard, and City Council will be effected by the propose4 i enhancements. 116CAL IMPACTS The cost and expense associated with he im ee ent alreadyation been led in the report hav the enhancements the 1993-94 f fiscal year budget* budgeted in RESPECT LY S I E,, to d V. Harrell Prepared bys City Manager arlan L. ferson Director Treasury operations a~fQ0858 Attachment 1L Y; rFyF ' T r a Agen~aktem Crate C k CITY OF "ONION y i CUSTOMER SERVICE ENHANCEMENTS 1993-94 1 TO PROMOTEt QUALITY OF SERVICE CUSTOMER SATISFACTION IMPROVED CASH FLOW 3 ENVIRONMENTAL AWARENESS 1 i. ti5y M y,F Y ~ • s tl 1yy[Mj~ l Y 5gendaNo 9f-0 0- agEadzltem,,. 1d5 hate / 9V TABLE OF CONTENTS z 5 1 1 I. Introduction II. Quality of Service 6 Customer Satisfaction . . . . . . . . 2 A. Grocery Store Payment Centers. . . . . . . . . . 3 B. Grocery Store Trash Bag Sales. . . . . . . . . .4-5 C. Metro Automated Answering/Directory Service. . . 6 D. Discover Card Implementation . . . . . . . . . . 7 E. Confidentiality Request Forms. . . . . . . • . • 8 F. Customer Service Policy and Procedure Update . . 9 G. Proration of ECA . . . . . . . . . . . . . . . . 16 H. Customer Satisfaction Inquiry Form . . . . . . . 11 I. Other Customer Relations Ideas to be Reviewed. . 12 J. CIS System Enhancements. . . . 13 14 r; III. Cash Flow Improvement. A. TRW Access . . . . . . . . . . . . . . . . . . . 15 c B. Zip Plus 4 16-17 C. Personal Disconnect Notification . . . . . . .18-19 D. Extended Credit Follow-up Letter . . . . . . ♦ 20 IV. Environmental Awareness. . . . . . 21 i r A. Recycled Paper Usage . . . . . 22 V. Statistics - 1993-94 . . . . . . . . . . . • . . . Appendix A VI. Progress Report. . . . . . . . . . Appendix B % (Notes Related attachments directly follow project) 1r ~y . i 'F 1 C t -ooy y N sgenda K/5~"~ Agendallem~ I, INTRODUCTION ((0111{ V The City of Denton is striving to increase: 1) Quality of Service and Customer Satisfaction, 2) Cash Flow and Collection, and the current fiscal year, 3) Environmental Awareness. During goals, It several projects are being pursued to address the above g teas and the affects prog is our Intent to implement and monitor ou=o ement through analysis. of these implementations and continue imp This The projects involve addressing customer needs. includes making products and services more convenient for customers. It also encompasses standardizing our service process through written policies and procedures. Improving cash flow focuses on increasing collections and decreasing the collection time. Secondary benefits will be seen in cocosts, fewer disconnects anWarlower enessadministrative ncern to the citizens awareness Environmental implementing a project that customer service i of Denton. is ronment Is a concern of the City of demonstrates that the envi the environment through use w, Denton. Customer service is promoting promotion invokes added of recycled paper. we are hoping this and rester activity in the recycling processes throughout concern 9 the community. Customer Service in Following are the projects undertaken by r ose and implementation process is 1993-94. Each projects F';p oatlined, Measurement tools to be used to monitor we are listing stated where applicable. To enhance the comparisons the 1992-93 figures that will apply to goat implementation analysis 1 (See final attachment). Y M1 . 4gendah~o. 9 ~ -o os_ AgeaG:ttemrk~LS ~ I I'~ P SFG~ QUALITY C :>V S E RV I C E AND C U S TOME R SATISFACTION OVERVIEW The quality of our service depends on the satisfaction of our i 1 customers. The following projects were designed to increase customer satisfaction through convenience, availability and equity. This satisfaction can be mEasured by eliciting customer response. By using the grocery stores as payment centers and to distribute the City's trash bags, we are providing the customers with two conveniences and an easier access. The Discover Card is allowing the customer to use a charge card at a cheaper transaction fee. By providing the Confidentiality Request we are allowing the customer to request privacy of information. By updating the Customer Service Policies we are standardizing our procedures for equitable treatment. The Proration of ECA is allowing for more 1 equitable distribution of the ECA charge. The Customer Satisfaction Forms allows us to measure the quality of our service. It not only will help us monitor the changes implemented, but will also indicate where changes may be needed. r 2 I ~ e4 I I t' Q i VendaNo.-& 0005'" Agen.z SG D"a A. GROCERY STORE PAYMENT CENTERS Grocery stores currently accept pa yments for other utilities. r This is an added convenience to the public and especially the r elderly and college students. (See attached map for possible convenient locations). The advantages should include quicker receipt of revenue, and reduced work load in the cashiering department. Additional duties s will be necessary to reconcile receipts. The estimated cost of this project is 5.20 per payment for approximately 40750 customers or $950 per month.. Annual cost is estimated to be $11,4U0. The benefits should be seen in lower 30 through 90 day accounts receivable, and a decrease in the amount of over the counter and mail transactions. The implementation schedule for Grocery Store Payment Centers is as follows: Activities Responsible Person A. Approach grocery stores to determine feasibility. Darren ~ (Ooepl~u) B. Develop bid and submit to Legal for ~ approval and contract development. Darren/Legal C. Determine cost of process according Darren to lowest bid. D. Obtain appropriate approval and implement procedure. Darren .~s. Implementation Date: February 1994 I :l i 3 w ' ~ger~atdo. --06 S 4cea m~ ld5u ra _ v N W E Loop 288 Hwy 77 `S Fire St. 1-36 P Bonnie Brae K nermsn 1!•eul HWY 380 W HWY 380 EI^ Bell Bonnie Malone P Bras Oak Me nney • UNT Carroll Blvd Loop 288 1-36 East I 1-36 East Dallas .I P 1-36 WEST K ,r Teasley A ,Y. A - Albertson's a - Back a save K - Kroger W - Winn DIAIs P - Plegly Wiggly ~ 7.11 stores Attachment: Grocery Store Locations . AFG~';<:;;Em~ WSJ B. GROCERY STORE SALES OF CITY TRASH BAGS d has The handling of the trash bags by the Fire Department added inconvenience to the department and has not been an efficient manner of distribution. trash bags, we By soliciting grocery stores to sell the city ntages. One, the trash bags would be more would realize two adva for the customer s and therefore may increase sales (See convenient the preceding map for possible grocery locations in addition to trash bags may also be sold by grocery stores shown on the map, s would convenience stores.); and two, the distribution of trasDepartment. not be additional duties performed by the Fire Additionally coupons would be given out to customers for their free bags instead of the current distribution in the parking lot. For the year 1992-93, trash bag sales were $321427 (5791 bags were sold at $5.60 each). Cost included storage cost and handling fees. The handling fees will be eliminated and the storage fees could be reduced. Store Trash Bag Sales. h The implementation schedule for Grocery Res onsible Person Acti_i_tie8 Dater en A. Determine if easier access will have cash. a positive or negative compensate for (Examples More sales may ays.) increase in trash bag g Darren/Utility B, Obtain approval from Utility Director Director who expressed concerns about cost (ca"Ista) effectiveness of procedure. (See cost Analysis Attached) Darren C. Approach grocery stores to determine (COVIsts) feasibility. Darren/Legal D. Develop bid and submit to Legal for -~4 approval. s Awl" p{~e~~4aNo - n o ~Mf( GROCERY STORE SALES OF CITY TRASH MACS (Continued) Darren E, Develop pricing strategy. {Current ~eo.pi.ul proposed price is set at $5.00.) j dotes see following attachment for comparative pricing. Darren ~ F. Implement procedure for sale through grocery stores. , Implementation Dates February 1994 _ Y { F I { ~ i p I 1 Y IVY'.. ] r Y' tX { Y1 1 ~ Y ~f{ + 5 (see exhibits following) yx I i w s r 9 Analysis of Impact on Garbage Bag Rpxgxtue s#- Est. rf Est. V Number of Cost of Annual Percent Profit CO? Profit e Customers Bases Cost Participate $3.26 $2.92 CURRUNT PROPOSED GIVEAWAYS 15,350 $2.34 $35,919 50.00% 15,350 $2.34 $35,919 50.00% 18,609 $2.34 543,545 60.62% 21,490 $2.34 $50,287 70.00% 27,630 $2.34 $64,654 90.00% 30,700 $2.34 $71,838 100.00% PURCHASED 5,000 $5.60 $28,000 16.29% $16,300 $14,600 5,100 $5.60 $28,560 16.61% $16,626 $14,892 5200 $5.60 $29,120 16.94% $16,952 $15,184 5,300 $5,60 $29,680 17.26% $17,278 $15,476 5,791 $5.60 $32,427 18.86% $189877 $16,908 6,008 $5,60 $33,645 19.57% $19,586 $17,543 7,510 $5.60 $42,056 24.46% $24,483 $21,929 9,012 $5.60 $50,467 29.36% $29,379 $26,315 10,514 $5.60 $58,878 34.25% $34,276 $30,701 13,518 $5.60 $75,701 44.03% $44,069 $39,473 15,350 $5.60 $85,960 50.00% $50,041 $44,822 .e CURRENT PROPOSED ($43,545) ($57,470)Giveaways - Based on 18,609 bags for 1993 and 24,560 for 1994 $118.8 77 M087 Purchases - Based on current purchases of 5,791 and projected sr purchases of 12,0116 in 1994. ($24,668) ($'2,384) Net Gain (Loss) 52.284 Difference • Note' Selitng Bags in Retail stores adds in additional 10,000 potential buyers. Garbage bag profit/loss analysis Attachment; 'v , gq:,gry•, t 4 ' C•r ' 1. e.•ri~ / r Atiea~'e+!em1 ll/S # ~ GARBAGE BAG PRICE COMPARISON Price Price of capacity M+7 Price Per Bag 52 Bags C~yi of Deotoa 52 1.55 $5.00 $0.10 $5.00 j ~Ibertsoas Hyper Value 80 1.01 $4.79 $0.06 $3.11 Presto 60 1.01 $3.59 $0.07 $3.73 Hefty 50 0.90 $3.69 $0.07 $3.84 GLAD 60 0.95 $4.99 $0.10 $5.19 Hefty 35 1.30 $4.29 $0.12 $6.37 D Rufles 60 0.60 $3.39 $0.07 $3.53 Hefty 50 0.90 $5.59 $0.11 $5.81 Kroger 40 0.95 $4.69 $0.12 $6.10 GLAD 50 0.95 $7.79 $0.16 $8.10 Eood Lion Ruffles 50 0.60 $2.99 $0.06 $3.11 Iron Hold 20 1.01 $1.39 $0.07 $3.61 Food Uort 20 0.95 $1.49 $0.07 $3.87 Hefty 20 0.95 $1.99 $0.10 $5.17 GLAD 30 1.01 $3.49 $0.12 $6.05 A EigeJXYMIX 'Y Extra Heavy 60 1.20 $4.99 $0.10 $6.19 AVERAGE 43 0.95 $3.94 $0.09 $4.85 1 f~ t Y ;r i 1 J fh Attachments Trash Hag Price comparison E ~ J 4 4 f . Agfa~:.it~r~ C. AUTOMATED ATTENDANT - Metro'ltn"ad 6 ! The automated attendant will promote customer satisfaction by providing an easier access to the most frequently called departments. It would be more functional for customers than the blue pages of the phone book. And may evoke better customer/vendor response. Current target is the metro line only. The advantages of the electronic answering machine from the City stand point will include: 1) The need for a full time operator will decrease as customers are directed automatically to needed parties. 2) More calls will be directed to the proper area without going through unnecessary departments. 3) Customers who know the parties extension can dial extensions directly through the answering machine. This will provide for quicker correspondence for Individuals such as vendors, suppliers, etc. 4) More time will be available for customer assistance (is. operator will be available to accept payments). The implementation schedule for the Electronic Answering G . Machine will be as follows: 4 Activities Responsible Peron A. Review the current phone activity Treasury to determine usage of message center etc. B. Review current phone for electronic Treasury j capabilities. C. Perform a test of the Metro Line Treasury to verify performance and gather statistics on effectiveness. i D. Prepare to initiate full fledged use Treasury of the electronic answering machine. I Implementation Date: February 1994 6 P . :/9; Y Agenda No f~ -obs- fAkgfcApN ad.l,em_9_ t~/S. D• DISCOVER CARD ADDITI"-- - V P~ ysOrp. Discover Card is being used more often in establishments, Advantages of Including Discover as one of the accepted cards for a payment to the City include: 11 Possible lower cost to the customer for card usage fees. f 2) Direct handling of the transactions by Discover. 3) Increased credit card usage for payments. The cost to the customer for using VISA/Master Card is 33 of the total charged. Discover is offering a rate of 1.751 or a flat f fee of $2,00 for transactions between $0-200 (see scale of flat fees and comparison attached). Either rate is less expensive for the customer. All transactions will be handled through a clearing house as the current cards are processed. Current statistics on credit usage is attached: ThL implementation schedule will be as follows: { Activity f I Responsible sible person A. Submit request for application to Discover. Treasury (romv:eu) B. Review contract and requirements, processing Treasury/Cashiering a C• Submit contract to approval and Legal for Treasury/Cashiering prese:,t to Council. Legal/Council C• Present processing variations 'I and advantages/disadvantages of TreasuCrye4ashiering the Discover Card. is D, Ensure proper equipment is available, Cashiering e) E. Implement usage. Cashiering Implementation Date: February 1994 7 . ~ rss rr~ S F i i Ki. r,e 4u..ac' A .R i 1992-93 CREDITCARO PAYMENTS RECEIVED - - - E A 9 80 6 70 7 S 6 60 5 SO 4 3 40 2 OCT C FEB APR JUN Al10 T 30 FEB APR JUN AUG MAR MAY JUL SEP c NOV JAN OCT DEC s NOV JAN MAR MAY JUL SEP m m CASHIERIN31992-93 CREW CARD ACTNM NO. ABOVE W/o PA`ORS AMT (BEQAVO AUO/SEP C36 OCT 47 4,030 (015) 54 NOTE:Inbin+lbnwaobhlrNdiomCuAhry+9s'►lanthb NOV n DEC 60 6105 # 231' (1 1 420 RopoA 1p Iho yew 1082-93. JAN 37 3.942 5912) 5 u! G FES 37 3,352 (1,502) 62 4,533 (221) 648 d MAR n 2a m CIO I AY so 3,010 (1 ~ p" a r. a JJN 48 i02 (8721 196 / p at 5,594 4,040 400 t .3 SEP 76 9,542 4,645 5,517 lz TOTAL 027 55,248 i' ISEP 3,065 A ~EAUO ~ - r' tj 4.` P1 CREDIT CARD FEE COMPARISON FEE DOLLAR DISCOVER DISCOVER VISAWC VALUE @ FLAT FEE 01.76% 3% SCALE Low HI h Low Koh Low High a $1-$200 $2.00 $2.00 1 $0.02 $3.50 I $0.03 $6.00 $201-$400 1 $3.00 $3.00 I $3.52 $7.00 I $6.03 $12.00 r j $401-$600 I $4.00 $4.00 L $7.02 $10.60 $12.03 $18.00 $601-$800 1 $5.00 $5.00 1 $10.62 $14.00 $18.03 $24.00 s $801-UP $6.00 $6.00 $14.02 NO LIMIT $24.03 NO LIMI NOTE: Highlighted shows the BEST RATE at the high and the low points. The 1.76% 1s better than the 111 at rate amount on amounts up to $114.29. Y 1 k, 1 I l 'I k r 1 f' z r r i, 3 " x Attachment Credit Card Fee Comparison 1"- d. i ~q t,r~p C -00 E. CONFIDENTIALITY RE4UE0~~% The Confidentiality Request will allow the customer to request privacy of certain information that is otherwise public information. The advantages of the Confidentiality Request is in providing customers with assurance of their privacy that is a given when dealing with a nongovernmental entity. The actual cost for the request forms was $374.00 per 35,000 forms. j The implementation schedule for the Confidentiality Request is as follows: Activities Responsible Person A. Design forms. {,Assau1 B. Implement use of form on new service Customer Svc. customers. :compi.t.: C. Notify current customers through bill Customer Svc. stuf fors . (couplet&) D. Program ICIS to track customer status Customer Svc. on Confidentiality request. (Couplets) I E. Update customer records. Cu~sstoer Svc. Completed: November 1993 F i , i ~ i r r aMnxq . v . R■ye■ } Y ~ S Pff /P F. CUSTOMER SERVICE POLICY AND PROCEDURE UP ATE The Customer Service Policy and Procedures are being reviewed and updated for changes due to the new system and progress. The advantages in a Policy and Procedure Manual update is that it meets current needs and governs current activities. In doing the research, ideas may evolve to further improve the current process. It also improves customer service by providing standards iff j for activities. w The research and implementation schedule is as follows: Activities Responsible Person I A. obtain copies of comprehensive policies Lisa and procedures from Dallas, Garland, Ft. Worth, Bryan, APPA, and AWWA. B. Analyze policies received from other Lisa sources. C. Bring new ideas to Staff for possible Lisa consideration. D. Begin the rewrite process by area: Lisa, Louise i 1. CIS/Rate Administration LaWanna, Jerri 2. Credit/Collections 3. Customer Relations j 4. Billing 5. File Maintenance b. Clerical E. Prepare several manuals organized Lisa, Clerical Support Staff by six sub units of Customer Service. „ Implementation Dates June 1994 1 i yl I .cjm ,Mrr- . f.: u F r y f!" PZ0 .__.C~~O DS G. PRORATION OF ECA AV The Energy Cost Adjustment has historically been adjusted as of the beginning of a month. The customer bills being calculated are for periods prior and subsequent to this date. The process of i prorating the ECA was approached which would allow the bills to be calculated at the old rate for the prior month and the new rate for current month activity. A schedule of the results of prorating the i October 1, 1993 ECA are attached (Seo following attachment). Revenue lost due to not prorating was $22,372.16. An annualized estimate is up to ;89,488.64. (See following attachment for October 1993 ECA Proration.) j The advantages of prorating can be seen in the attached schedule with an increase in revenue for the October 1, 1993 ECA of $22,372.16. Other advantages can be seen in a more equitable application of the rate. The estimated cost of implementation is i $5,000. The schedule of implementation is as follows: Activities Responsible Pesson A. Provide information as to the results Jerri { of proration of ECA, (Complete) 1 B. Outline calculations and request update Jerri to system to calculate proration. (Complete) C. Update system capabilities to allow CIS Consultant for automated proration of ECA. (co,pla.) D. Tests stem Y proration. CIS Cocompleuant 4 Jerri E. Implement proration. CIS Colls.9, 6 Jerri ctompl~t. 49 r Completed: December 1993 a +iS (see attachment) 10 i Yk}~ ra n f+ a z 3 7 PRORATION OF OCTOBER 1ST, 1993 EGA ADJUSTMENT PRORATED PRORATED ACTUAL PRORATED PRORATED REVENIX0 TOTAL CONSUMPTION OONSUMPTION ECA DOLLARS DOLLARS GAIN CYCLE CONSUMPTION AT OLD ECA AT NEW ECA MAD AT OLD PCA AT NEW ECA <LOSS> OCTI 21 27 967 335 27 987 335 0 0 0 0 0 1 2 763 2 008 783 0 0 0 0 0 2 4 988 247 4 821 972 I §A276 89 788 8679S 3,159 188 3 1964 812 1 7i9 210 245,802 35,387 30 948 4.6W 246 4 1 451 770 1224 ,031 22 839 28132 22,040 4,310 227 s 2,001,114 1.650.6W 430.675 37.460' 29.710 8161 431 6&7 3572 490 2848 628 973 64,305 47,073 17655 923 8 2,054,678 1,326,699. 720,070 0,984 23L881 13,863 17 29 9&10 MUM 3,347017 2 695 695 i 891 80,248 _ 46,178 263 11 2,263.440 1 170 745 1092 895 40.7 2 21,973 20 781 1,0931- j n+ I2 3 I S 4,374,427 1 622 057 1852 370 60.740 27,397 35,195 (1,86 N 2 694 869 894.782 1700 087 48 708 10,108 32,302 (1.7001 1s at 16 5638 897 1822 683 3,014,014 00,804 20212 74,388 3 0 4 N f a 2 760 073 442 2,004,631 49M 11996 39 798 2 OD f 8 1139616 220651 91 084 20,611 3,970 17 460 910 19 120 o50 1 608 1004 186 2018 2088 19,080 004 m 023148 111,0411 1,611,207 29,217 Z016 28 713 i 6 1 ' NOVI R 21 238 34 415 0 23 834 415 0 0 0 0 or I 3,135o0631 108,1081 3,028,977 68,431 119461 Es 13302 r i r TOTAL 99172 673 63185 387 46 007 488 8 i 9 708 417,0631 425,087 22 372 o w y-Oof 6 Y 4 7y5~ H. CUSTOMER SATISFACTION INQUIWV -FORM Sul Customer Service is one of the departments that has direct contact with the public. Measurements in this area can help monitor and promote the City's goal of quality service. The Customer Satisfaction Inquiry Form is feedback providing such measurements. The advantages of introducing and using the form will be the ability to monitor and enhance our quality of service. It will also help to correct weaknesses in our service and thus reduce customer complaints. The cost of producing the form will be $10.69 per 1000 forms. An estimated annual cost of $106.69. Other costs will be the administration of the forms and compilation of statistical information. The implementation schedule for (CUSTOMER SATISFACTION INQUIRY FORMS) is as follows: E h Activities Responsibla Person i A. Collect similar surveys from other Darren c~pu~► cities. > i B. Evaluate existing surveys Darren fCa41.e.) and formulate a sample ! survey for contacts through i telephone, walk-in, and mail-in. I (See samples following) C. Review survey with appropriate Darren/Cust.Svc. cccopl.a) r personnel. D. Implementation after approval. CuusstoTer Svc. Completion Date: January 1994 ra' 11 i rY r~• • • 'Dedicated to Quality Service- 4 DENTON aa~- MUNICIPAL UTILITIES CUSTOMER SERVICE SURVEY DENTON MUNICIPAL UTILITIES is constantly looking for ways to better serve its customers. You recently contacted CUSTOMER SERVICE regarding your service or to begin service. Please take a moment to complete this customer survey and return it at your earliest convenience. i We have chosen you to represent several of our DMU customers and will be taking your suggestions and comments Into consideration as we plan for future ways to better serve our customers. 1. How have you been treated by our employees? [ j Very Well Not Well Fair Room for improvement 2. Were all your questions answered to your satisfaction? [ ] Yes [ ] No 3. When you called or visited the office, how long did it take before someone was able to assist you? [ ] Less than one minute 1 1 [ ] One to three minutes [ ] Over three minutes 4 ~J 4. How long have you been a resident of Denton? i i [ ] Less than a Year One to Four Years [ ] Four or More Years Student 1= 6. Given your overall experience, how would you rate our customer service? y [ ] Very Well [ ] Not Well "r1 ] Fair [ ] Room for Improvement OPTIONAL. Name: Phone COMMENTS: Thanks for taking part in this survey. Attachment: Customer Service Survey i V. I iWr r rtw 1 ys I O U How Dad We Do? j Excellent Average Poor 1. Were you made to feel welcome? ❑ ❑ ❑ ❑ ❑ 2. Did we understand your problem or question? ❑ ❑ ❑ Q ❑ { 3. Did our response make sense (whether you I agreed or not)? ❑ ❑ ❑ ❑ L1 4. If you had a complaint when you arrived, were I your concerns treated courteously? ❑ ❑ ❑ ❑ ❑ 6. Were your questions answered or problem ❑ ❑ ❑ ❑ ❑ i solved? If not, how could we have solved your problem? I S. Arty comments-or suggestions to improve our service? } I i ' I Please leave this in the Comment Box, or return by mail. If you would like to I discuss this further, please write your name and phone number. l Name Phone Number j { AAMI Ea 1 i I i i 4 1 f ~ a 6 i t T• 'Y Attachment: Customer Service Survey i f k j'. 1. OTHER CUSTOMER RELATIONS PROJECTS TO BE REVIEWED Several other projects were suggested by the Customer Service employees to enhance our quality of service. These ideas will be reviewed for feasibility and effectiveness and then incorporated into our improvement plan, The following is a list of all suggestions presentedo 1. Make credit extensions by phone. Reps could write credit contracts and mail them to the customer. records allow customers who have maintained good payment to resolve their current problem without having to find time to come to the office. (see survey of various entities.) f s 29 Provide service forma in SpanThis would provide better communication with the Spanish speaking community and allow them to better understand the utility service process. A 3. Customer recognition of good payment records. message could be printe ant records with the City have maintained good paym for a specified period of time. 4. Holida reetin s could be rinted on customer bills. Holiday greetings are TBetine ony businesses, customer bills. C~ could print holiday greetings example following) 5, "Customer A reciation Da Certain days of the year could be designated as Customer Appreciation Day. Coffee and cookies could be provided. This would also allow an uestiona,~give opportunity suggestions, orr ratetourrservices, ask q 6. Provide quick energy efficient recipes. The city could provide customers with easy recipes that are energy efficient and yet nutritious. 7. A dis la could ba laced in the lobb to romote the , environment and rec clip ro acts.Signs such as "Free Trash Bags, Take Me," "Promote the Environment, Keep , Texas Clean," and "Remember to Recycle" could be used to promote the recycling programs. Additionally, baby snapshots showing future benefactors or our current environmental efforts. Y r 12 I JrY n Y i [MUDWFf-SERVICE Sewk*s by Phone CITY OF DENTON PROCEDURE ON SERVICES GIVEN OVER THE PHONE: -71 1. SoN(rx Appliabons: NO R Ira signahge and vermcatbns 2. Tranaten: LIMITED History of the account is taken into consideration. Dona as "captions I 3 3. Disconnects: YES ReWM verificatlon of the account number or 8oenso number on the account. 4. rodttExtonalons/Agreements: NO C For extensions the customer must come to Customer Service. SuNe ofOthert Miss Denton C-frilty ` Fruniy Arlbiaton Dallas Mesquite IGarland Ft Worth Plano Eloo. COOP T.U. 1. 8oMce Applications: YES YES YES YES YES YES YE3 YES f 2. Tnrnfon: YES YES YES YES YES YES YES YES S. Disconnects: YES YES YES YES YES YES YES YES 4. Cradle MdensioneJAWeements: YES YES YES YES YES YES YES YES V { I North TexasJFf City of ENTITY Euless GroonvYlo Lewisville Richland HAIs Richard Mexico Kerrville Denton t. SWV" Applications: N NO NO NO NO NO NO NO ti09i YES YES YES YES YES YES NO LIMBED tt0% i 2. Transfers: 3. Disconnects: YES YES YES YES YES YES NO YE3 94% 63 4. CredR Eidonslona/Agrooments: YES YES NO NO NO NO NO NO E 9~-aai Attachment: Survey of Phone Services p~ptltlalt8 ~ ~`S M ~ ~ ,Co f <;r r, . ~a F s ~ t s 1 ~ i r ~ on VO The City of Denton wishes you the happiest of holidays and a prosperous New Year. i We appreciate your business and look forward to serving you E for many years to come. i i r f ` Attachment: Holiday Greeting Sample rt y ~ 4 e5 ! a i r ,1 e j aA ' C I i J. SYSTEM ENHANCEMENTS There are several enhancements that have or will be programmed into CIS that will promote customer relations or internal efficiency. A list of these items is found below with the current I status and projected implementation: 1. Plus One and DEMS automated renewal. - Currently these have to be renewed by hand. The process is being automated. Status: Programming is completed. Implementation Date: February 1994 2. Expanded message line. - The message line has been expanded from 3 lines to 99. Status: Completed 3. Co-signer notification. - This will allow for parents of students or guardians of elderly residence to be notified if payment has not been received. Status. Programming is complete. Implementation Date: February 1994 4. Landlord automatic re-connection. - Landlords can elect to allow the City to switch billing to the landlord when a renter requests disconnect. Currently this is done manually via a list or by call in. 30 apartment complex are on this list. Status: Programming is complete: Implementation Date: February 1994 { S. Second Customer I.D. - A second customer I.D. field has i ! been added to provide for the capture of the customers E social security number for use in the TRW project. Status: Programming is complete. Implementation Date: February 1994 6. Privacy Code. - A field has been added to the system to capture the confidentiality code. Status: previously recoded will be complete. completed Conversion of data in December, 1993. Implementation Date: January 1994 .v I. LGFS and CIS interface. Interface between LGFS and CIS will create efficiency of data capture and eliminate manual transfer of accounting data between the systems. Status: Currently still in the planning stage. implementation Date: Undeterminable at this time. i 13 I 1 I i I I I i I Yxeyv~ F ti ti t r 31"V ffe C 121 ° CASH FLOW IMPROVEM IqZ` OVERVIEW The following projects are being implemented to increase cash flow. They will also provide customers with benefits such as possible deposit waiver and ways for avoiding disconnect /connection fees. The TRW Access can be used to waive deposit fees. In addition it will improve cash flow through terminating some administrative procedures. Zip Plus Four will allow us to save money on the i I mailing of the utility bills. Personnel Disconnect and Extended Credit will increase communication with the customer and prevent costs associated with payment arrangement follow-up and disconnect. I y d i 14 6 it ♦ I ~ I 1. .fir 41 s' Y 6E a $ ~S" IV. ~--/-9~- CASH VXY aW ~MYROVEM ITT OVERVIEW The following projects are being implemented to increase cash flow. They will also provide customers with benefits such as possible deposit waiver and ways for avoiding disconnect/connection fees. The TRW Access can be used to waive deposit fees. In addition i ! it will improve cash flow through terminating some administrative procedures. Zip Plus Four will allow us to save money on the mailing of the utility bills. Personnel Disconnect and Extended Credit will increase communication with the customer and prevent costs associated with payment arrangement follow-up and disconnect. j l~ I j 2 . 'r l' l 14 r Tel . iAf 4F~ 1 S t tin r ~cr6.'.rJo.l ~ `o o s t a~,,;, A. CREDIT ACCESS TNROUWTRWSIyVle t Access to TPW credit information would better qualify us to determine the type of deposit required for utility service. The advantages would be 1) A more appropriate application of the deposit policy. 2) A decrease in the number of deposits taken and the administration of those deposits. 3) Additional information will be available for bill collecting and payment arrangement decisions. (See following attachment for information 1 , available,) We can also report individuals that do not pay utility t bills. This may ultimately help in collections as poor credit ratings are being cleared. The ultimate advantages can be seen In Colorado Springs elimination of deposit usage (See following attachment for Colorado Springs information.) Cost is estimated to I i be approximately $2.50 per transaction. The implementation of Credit Access will be as follows3 I Activities Responsible Person A. Contact TRW to determine if access Treasury is available and tine cost. B. Determine if access is cost efficient. Treasury C. Update Customer Service Forms and System Customer Svc. to capture the Social Security Number D. Consider revising deposit requirements Customer Svc. policy and procedures. k C. Install software and or equipment. Customer Svc. E. Train employees. Customer Svc. F. Review other applications Customer Svc. ' I Implementation Datec January 1994 3 . a s'` k (see examples following) 15 a, r 'I r. t 4 V' 4 K° H TRW Credit Data Division Credit Data o S / /Z/ Invoice ,nvei:a Nwneer CD3Q90019297 t I nYOIKa Date: 10/ U 1/93 5gfild31~21n 5--^~ rasa Nurtmaar' 0001 d `alai ~-1-`~-- Account No. TBD3-3903030 PU a Q~j I/ sf10L or Assistance Contact V 425 N MARTINGALE RD. 6TH FLOOR DENTON POLICE DEPT CHA MQ~RG56IL 60173 _ EMPLOYMENT (800) 8 1-14 221 NORTH ELM DENTON, TX 76201 TRW SERVICES AVAILABLE SERVICES AND CHARGES LEGEND: i Address Update - A locating tool that provides full name and address information. Used for return mail problems. i ASK - A fraud detection service that Indicates if the address is non-residential and if the Social Security number is deceased or non-issued. ! Bankruptcy Notification - A service to provide subscribers with notification when one of their customers files for ( bankruptcy. Bankruptcy Risk Model - A decision support tool which ranks the likelihood of a consumers account experiencing future bankruptcy. Coilectlon Aid Letter - A collection latter with both TRW and credit grantor's name encouraging consumers to pay. Direct Check - An information service that provides an up-to-date list of telephone numbers and addressee of credit grantors listed In the TRW Credit Profilo Report Employment Insight - A report which contains consumer credit Information for employment purposes. r PACS+ - A fraud detection service that Indicates if the address is non-residential and if the Social Security number is valid on a TRW Credit Profile Report. Shows the number of limes the Address and Social has been used on Inquires in the Ian 3 to 4 months. Minimum Charge - Fixed monthly charge under which a pre-dnermined number of credit reports may be pulled. National Risk Model - A decision support tool which ranks the likelihood of a consumer account experiencing future serious derogatory behavior. No Record - No Information available on that consumer. Profile Summary - Contains 15 significant calculations learn the profile report. Skip Locator - A location tool that provides a means to obtain new address on skip accounts. Sochi Search - A locating tool that 11) validates the consumer's Social Security number and 121 provides a 1 list of mamas and addresses associated with the Social Security number. Teleprinter. TRW West - Indicates date base access for that region. Woo Gest or City normal. TRW Bank Card Model - A decision support tool which ranks the likelihood of s consumer bank card account I experiencing future serious delinquency. Developed specifically for use In the bank card Industry. TRW Retail Model - A decision support tool which ranks the like likelihood of a consumer retail account experiencing future serious delinquency. Developed specifically for use in the retail Industry. TRW/Palr Isaac Model - A decision support tool which ranks the likelihood of a consumer account experiencing future w - serious delinquency. 1 Written A credit report requested and received through the mail. 4( ° ,~t]~3 ~lo~ Ddea ~0 Dina DETACH HERE FOR MAILING _ _ _ - - - - - - - - - _ _ i i 1 r Jz t r. TRW Credit Information Available b+;-J Attachment: •„r tr , ..ti e Utility deposits are unnecessary in Colorado Springs A utility deposit is not necessary for writeoffs low, Van Horn wild. One is an The utility plugs the information mt the vast majority of new reside n tial an d extensive network of government and computer program, CREDLINE, t commercial customers, the Colorado nonprofit agencies towhichcustomers basically determines the amount Springs, Colo., Utilities has found. canbereferredforassistance.Also,CSU credit that can be extended to the t 'Through innovative programs, the employees are empowered to make de- tomer, she said. If the deposit would municipal utility has almost been able cidota and strive to balance the inter- higher than the suggested credit lin to eliminate the administrative burden ests of customers and the utility, she deposit is repaired, she said. i associated with deposits. Colorado said. When shortterm. solutions are not SpringsCreditManagerMvlaVanHorn► suffiden4 employees refer acustomer municipal ulllityhas almostbeen t told attendees of APPA's Energy/Cur to case management and a long-term, The tomers Services and Communications one-on-one relationship Is established Workshop Oct. 20 In Scottsdale, Ariz. for the duration of the unmet financial able to eliminate the administrative , Colorado Springs has not required obligation, she said residential service deposits since the Colorado Springs Utilities extended associated with deposits. early 1970s, except under extenuating its deposit waiver policy to cots nercial burden associated circumstances, Van Horn said.Theover- customers in October 1989. All new all successof the residential programis commercial customers maysubmitcur- reflected in a steadily declining write- rent financial information-a balance If the deposit is waived, the accoui off to revenue of 0.24%. she said. sheet and income statement-for re- monitored for three years, Van H-! Anumberofprogramshelptokcep view and verification, Van Horn sald ap ym nthe commercial customer mi. tduring that time, aletter; discontinuance notice is generatec' credit specialist reviewstheproblem i the customer and either a deposi ,required or payments are resumed: no deposit is charged, she said. In 1992,915 of 1,092 newcommer tcrounts had the deposit waived, t Horn aid. CSU is currendymonitr r ' ;2,115 active accounts for'dmel-I l menu. Very few of the new commcr customers that have participated In program since 1969 P&d up being t i ten off, she said. Less Tian. 0.45% of I utility's total commerclalbaddebtm off is due to these customers. I 8Q88fldN0 ! 'b ~ sac" ' Agendait2m n~ie ~-~/-1st N , TRW Affects Deposit Activity Attachment: r. } e ion 9 r t '~~rd3No. Foos Ag3:lem-a - B. ZIP PLUS FOUR ~y -go a 1/S ~p The post office requested that the City use the Zip + 4 coding format on utility bills. This would require us to add additional routing information, consisting of four added characters, to each i zip code. The advantage of using the Zip + 4 coding format is that the 1 post office can process utility bills faster and more efficiently. In return, cash flow could improve due to faster turn around time of billing and payments. Additionally, by placing Zip + 4 in the bar code format, we will save approximately ;5,100 in the first year and may experience added discounts in the future. These rates are subject to change in our favor as the postal service is wanting to reward those who bar code information and allow them to mechanize the mailing process. I The implementation schedule for Zip + 4 is as follows: Activities Responsible Person F' A. Produce two reports of all utility I.S. customers in address order (i.e., one JCMVI•u) for service address and one for mailing j address). { B. Review the lists of customers and change Treasury all addresses that should have a (Complete) direction designation (i.e., north, south, east or west). `i C. Make all appropriate address changes on Customer Svcs the utility billing system. Jco.pi•a) I D. Download the address information to I.S. diskettes in the format required by the (complete) post office. E. Mail the diskettes to the post office and Treasury deliver updated diskettes to I.B. ~coewi•a~ 16 r` y s RRig; ~4X1Y~~~ `2 a ~h•l). • N.IO f.~ I Y } r•c. ' 1 ~3cc ;Em_ _ rrGfJS ZIP PLUS FOUR (Continued) F. Provide a report to determine changes made I.S. by the Postal Service and allow review of srovl.e.~ data. F. Review updates to ensure integrity of the Treasury information to be uploaded. ~COip1iLij G. Upload information into CIS. S. t H. Arrange for annual certification with Customer Svc. appropriate vendor and research certification regulations. 1. Prepare to use bar coding software to All mail utility bills. (COVIeta) J. Ensure bill format and envelopes will be Trea./I.S. in proper form to facilitate Zip+4 usage. r' N K. Look into adapting enhanced Zip+4 which Trea./I.S. includes street numbers for sorting. L, Prepare a front end program to ensure I.S. addresses are added in the correct format. Implementation Datet January 1994 jj 1 i ~y a I 17 r f I 1^, I l ~t A ° d 14 R r , A~grr±;tP1o 9~L`OOJ 'IP'iC11`PI C. PERSONAL DISCONNECTION N1 Notification of pending disconnections are being reported by other cities to decrease City expenses and ultimately benefit rate payers. Some cities are using an electronic notification system. j The City of Denton will utilize its dispatchers to personally j notify individuals of amounts due and disconnection dates. Garland I 1 estimated savings of ;50,000 annually (See following attachment for Garland information). The cost of the system is estimated to be 0.00 as no additional personnel will be needed to achieve the results. (A current time line has been provided and a new time line with personal notification will be designed. See attachment) The advantages of implementing personal notification are: 1) Savings through decrease in paper production and postage concerning past due and disconnect notices. 2) Savings through decrease in manpower to perform mail out and monitoring of all past due accounts. 3) Revenue increased from. customer response and i collection. 4) Savings with decreased field manpower performing actual disconnects and then re-connections. 5) Adaptation for use in other areas such as delinquent tax collection or court fee and warrant notification. 6) This additional service to customers will prevent them from complaining they were not notified before disconnection. r The implementation schedule for personal notification is as follows: Activities Responsible Person A. Do cost analysis on volume of 150 pints Darren ~oo.pi.u~ notices produced per da , labor involved, and postage required on an annual basis. 18 h N 4.,, . i I ~ndaNo PERSONAL DISCONNECTION NOTIFICATION' - S/ (Continued) B. Coordinate with Utilities to Darren determine information necessary to j answer customer questions and provide adequate information. C. Determine how day time calls can be made Darren/LaWanna j from Customer Service. f S D. Provide common questions to determine LaWenna information necessary to facilitate calls. ~ E. Provide scripts for telephone operators Darren/LaWanna ! to use. (see sample script attached.) ' f F. Provide reports to operators with LaWanna/I.S. necessary information. 0. Determine what information is Darren/LaWanna necessary to report back to customer Service in order to determine if pink slips will not be sent. H. Write procedure and implement. Customer Svc, Implementation Date: February 1994 i IL (sae attachments following) 19 17 i Y i s DOS q~sndetia J~/ .5~ PERSONAL DISCONNECTION NOTIFICATION `f (Continued) S. Coordinate with Utilities to Darren determine information necessary to answer customer questions and provide adequate Information. C. Determine how day time calls can be made Darren/LaWanna from Customer Service. D. Provide common questions to determine LaWanna j information necessary to facilitate calls. E. Provide scripts for telephone operators Darren/LaWanna to use. (see sample script attached.) F. Provide reports to operators with LaWanna/I.9. necessary information. G. Determine what information is Darren/LaWanna necessary to report back to customer Service in order to determine if pink ' slips will not be sent. H. Write procedure and implement. Customer Svc. i Implementation Dates Fobruary 1994 i i A& µ1 19 (see attachments following) E. I E ~;1 . k ~}y v ~ Electronic Notification System Utility Department Calling • A phone-trained computer is telling utility customers their accounts are pastdue, and saving taxpayers thousands of dollars. Thee is a part of most of us that no cabs at supper time or umisy wishes computers had never learned and holidays. U listens for silence, to use the Wephone. But a which lets you finish saying finish hello to phonatrained computer at the Utility yaw answering machine Department in darW 4 Texas is on message. the way to saving taxpayers $30,000 Since the system was installed in to its first year. That's enough to April, Mr. williama says, it has been make an electronic socent seem a lot reaching about 93% of the attempted less obnoximm ♦ calls. The Utility Department Is When accounts become past" almost out of the business of moiling the Utility Department used to mad the notices - and Ming ft out notices - upw 30,000 per month. $60.000at-yar pouatw. The S10.000 Enter the elaetronic age mad system, in other words, will pay for Brian Williams, the credit manager. lbel[ more than six times in its first The departracnt pswabmW a $10,000 Ycu~M real benefi es are the Inter Comp Capontlon S ~ tammwL to this case, the computer ha:~fatw Unes and ies wa-behaved; is helping their dollars go bother. 1 I r f r, i L Garland Savings on Notification 1 Attachment: It j f, i t' r } 1 J I I Cm COLLECTION P EDURE FOR ESTABLISHED CUSTOMERS Current Procedure Balance sit aoAd Duo f It e s BIII Disconnect BIII Due Pink Netloe f l p 14 30 36 46 46 80 ! Days Phone Phone f Cell Cell ! I z i Proposed Procedure Balance { second Out sill DlIt all ASCII .~i fill Nols Due lla• p 14 3033 36 46 46 48 80 Days (y .a j 1y .V Val r r / t YR SAMPLE SCRIPT Mr./Mrs. (customer name), please. Hello, Mr./Mrs. (customer name) this is the City of Denton Utilities calling with a friendly reminder. The City's records as of (report date) indicate that we have not received your utility payment in the amount of Sxxx.xx. This payment needs to be made by 6:00 p.m. tomorrow, date or the City will have no alternative but to disconnect your utilities on the day after tomorrow, (date). If disconnected, the amount necessary to reconnect your service will be xxx.xx plus a $20.00 delinquent service charge. In order to avoid the inconvenience and additional expense please pay txxx,xx by 6:00 p.m. tomorrow (date). To ensure that your payment is properly credited and prior to the deadline, we ask that you deliver the payment directly to the utility office. The utility office is open from 7:30 a.m. to 6:00 p.m. Monday through Friday. It is located at 215 E. McKinney. If you are unable to pay this amount in full you will need to ! come to our office at 215 E. McKinney in order to prevent 6 disconnection. 1 { r t f., M+; n 1 I S,f G Attachment: Notification Sample Script • It /u 1 IN' Y 1 .J r 1 •1 , 1 1 M i ri E I C „q. nr 1 8 D. EXTENDED CREDIT FOLLOW-&OL-ETT~yl 7 36t Credit is extended to customers that are not age to pay their bills by the due date. Currently the credit application is filled out and the customer agrees to pay according to the contract. A credit confirmation letter reiterating the general terms of the contract will be implemented. It will serve as a reminder of the j 1 j times and amounts due. The advantages include increased timeliness of payments through reiteration of contract terms and customer awareness. The implementation schedule for the Credit Follow-up Letter is as follows: i Activities Responsible Person i A. Determine feasibility of and cost effectiveness of procedure. Customer Svc. a. Develop procedures for daily customer Svc. Implementation of this initiative. i C. If findings are favorable obtain Customer Svc. appropriate approvals and implement. Implementation Date: February 1994 ti ♦ K 1 ~ yi t' 40 h pi , i r f S ggf.;~~talem.--- V. py 3~~ ~fi~ d~~ ENVIRONMENTAL AWARENESS i OVERVIEW Denton citizens are conscious of environmental issues. By implementing the use of recycled paper for the utility bills, a Customer Service is making a statement as to their commitment to this issue. Y I e Yy} ] +.y i ~ICI lL } k p.,y r 1 i" I r t I`"" iy4 t i b rFjYY h! + Y K Myv ry,k r } 71 .4: } a VMVOy r s ~1 1 J A. USE OF RECYCLED PAPER - UTILITY BILLS D ELLWSOO ES l~ With the emphasis on environmental issues we are obligated to do our part in protecting the environment. Using recycled paper for utility bills and envelopes will affect a major part of the paper used in the { City and presented to the public.. The advantages to be gained by this initiative would be as follows: 1) Recycling of paper and protection of the environment. 2) Customer exposure to City efforts in recycling and possible j increase in customer involvement in these efforts. Additional annual cost to the City will be $228.00. This represents a .63 cent per 1000 increase on number 10 envelopes. The implementation schedule for Recycled Paper Uatge is as follows: Activities Responsible Person A. Contact vendor and request appropriate Harlan changes necessary for conversion. i~vI•u: B. Develop proofs. Vendor c~1•t.~ C. Review proofs. 1arlan/I.S. D. Determine if recycled paper can be I.S. processed on current printing :=•u: equipment. 4 E. Order stock. guar using F. Implement usage. S. arlan Ficaamp a Completed - Implementation Scheduled for January 1994 22 f V jl a.,4 I r F < i F I CUSTOMER SERVICE STATISTICS 1993-94 003 BILLING TOTAL ELECTRIC WATRWASTEWATERSOLID,_:,. S E CUSTOMERS > RESIDENTIAL 25,099 14 770 14 617 15 347 69 733 (Percent) 35.99% 21.18ok 20.82% 22.01% 100.00% COMMERCOL 3,251 2 550 2 312 1 321 9434 s (Percen0 34.46% 27.03% 24.61% 14.00% 100.00% OTHER 389 193 94 17 693 TOTAL 28,740 17 513 16 923 16 685 79 661 (Percent) 35.99% 21.93% 21.19% 20.89% 100.0070 $77 522,60, REVENUE $53,281301 $13,045,212 $7,252946 $3,943,146 { (Percent) : 68.73% 16... 9.36% 5.09% 100.00% 1 YTO BILLING SUMMARY - 1992-1993 . ` 3 (COLLECTIONS - ,1992 ~ ...•,'..1993 B1C6(it CURRENT 5,727,997 48.b9% 4039715 39.63% 493,078 4.84% 90 DAY w 125000 1.0696 80 DAY y. 56,765 0.48% 12 774 0.13% { 94 qA1( 688409 0.48% 8,851 0.09% DEFERRED 64 421 0.46% 46 528 0.46% TWU DEFME 11814 0.10% 35 478 0.3596 OTHER. x 7 352 0.06% 97 35 0.1096 b4.41 % 8 54611 5 INACTIVE.,-,,; 5,748984 48.77% TOTAL A/R 11,788 742 100,0096 101 377 100 j af►01REVENU 15.21% 13.87% 3 CUSTOMER SERVICE AGED ACCOUNTS RECEIVABLE - September 1993 ' { ' + Vi}.... tl~r lp UTIE$~~LLECT~ COUNTER 101089 18.61% MAIL DROP 442 028 81.39% TO AL' 543117 100.00% Cashiering Report - Summary of 1992-93 ' r' 1 Appendix A City of Denton Statistics i L, t r neg. e~ ' i j Plifill- t CDGTMVWU REP= As V-.W-04 MUM, Y~ t 0%1,400 1 1 ry~ 1 ~ 0 OFlabRy W C.aro%" 3 /coproni Y 6 I ttmx4 S torowy Tro 5N SWi 4 IpprMl 00 ~ f 4 Fo RcaQINW Prkhv tea 0 Ptomo dui ormiopmmt 1 > ' 0 0 1 ElMoriCC~piDMAw ' Too PrIpw4 PrOCO&M 0 I IlrAowC~ CAP L y RW*w 4 MsY Ca^pbw 0 Addrw Egt*Md NO$& 0 O r I o o t t f tr^ } #1~ b f~ J I I ■■ppa i f Y I I i COSTAAVRMBM J`N!!>rCY y x^~'g aka P110ECf Appt !1-Jan-64 y orT °C 4 M T i. e MQECIEO 'MAIM p. p1lR. 1AlAIB6e n N rilE ; >f1Er• S7voloc Aktm" YT> OTA o .ANWJAkW*Ah1KW {AMA 6 l lptlon 1 (CamPNOon I2A1a ! brfwrwRUlopp Canplob 11193 7 Notl/y Cunpnt Cu/xiyn Ca Plow I pS 6 Lodds Cut WaribCad gR IW$294 6 6 .6. PWj np 1 0 Cayldpr F1 III 4 6pph Row% 7 ignom or SA of ICanP 12f4~j R M[o 12101) 2 oi*o Comptdp6pl CavI WSW g K/OM 9 LWaft 8 pism CapN1p (IM 6 Tat CamglpM 02" 6 0 mrnpr any t (ow"Sorrow CanplNp 01A>t) (Cpmp161001A 2 Ewokaft bunyyp ~ku Cfl" N16 I 3 Design 4 y Ca pt (122" 5 - 6 ktwNnwhbon f1A111 CcmvNep pt I to {J CJ fn 1 ~ ~ 0 I y ~j( ? I 'r V its h 1'. ~ ~ rr aa~ 1 r ' 1006-1K 1006- AId 07-An-61 1 L~I~~F`.~~r'F+~,~'~,~„ ,n'Ef.'~~J ~~TE~1d ►X rr~ . , kaxw . w • 6 1 Cr*A ww t e&n0 W Fomr 3 Owe rayrrwnt Rooor" ! f 6 ~ 4 , AppmWm DM 6 As*" 7 Fm Tmh Sprr 10 TRW CFO* AOOM 10 Aoms 1 c4dwiplo f Amu CortphY (10103) 3 Cwk n 66M 1 C*mWwDpodR* Womwb 6 EqA nwt 6 TdnEnpbpu 7 RMbwOltwAppkWms 6 hnOW wt{6on tl lm 1 i Zfp "A ow S t ZIP no our 1 ((1t, ,1ao pnpbb0,101) (Canrphb01" 11 Mr«oNoon$"CN"" CampbbplAbF 6 Dow Im - Addn wn Oornpbb V k" < AwMwo wvu OOnphb 6 Mike Noma" Ctwpu CanpMM~D1A>+I 6 Upbr vox w Carrpbb ~0116Q 7 k"krAnnwlC«Mb11or. 6 hopon b Eorw I Oom kb fol l" 0 Rorbw Eid Zp +4 10 brawl B 0 i. a ei o e f{ r11 ` I TY n r i ' . 1 t `~y{rim Y A' I J r 1 190-94CUSTOWRIERYICEENHANCEMEWS As at. 27-JWV-94 p e, F b rw ~w~ r a v. ,N +?4vkF 1R" µr S. PTV~iNI 12 ~j u~ ~ x " ~i Nfi ~Y" m, 3r 4 w~ Tn.Lrwv-7 r:~ rv 3 v lLi o o y Y..~. ' Ku. r• r ~A Rln`!Q! Pv1 1! It , 1. ,ooo t coaa~r. t Prw44 opwd*r WWW i 4 ProvW4 Rqa% 0 Pro" F"dbrlok 6 Wrb Pmoockn T 17 E4WdW Croft Fokw- Up IT i 7 ApprvA 4 kVkmwftdWtk" 14 14 (CanpUU It" PompbL It" 1 Dadop Proob ConipM~ (pt EE01bNpY~0:f Ordr tbdlFonbtb CVNO* (f W0./) t r s I ~ .t i ^t a, r. ~1 t ' y =CITY= UNC CO cce ~t L s f OM t~^ t QW&NO +gendagem~~'~'~_. -P CITY COUNCIL REPORT TO: Mayor and Members of the City Council CO FROM: Lloyd V. Harrell, City Manager DATE: February 1, 1994 SUBJECT: Street Closing Request for the Cub Scout Soap Box Derby Race on Saturday, March 19, 1994 i RECOMMENDATION: To temporarily close Mounts Street, from Anderson Street to Congress Street, on Saturday, March 19, from 9:00 a.m. to 1:00 p.m. j for a Cub Scout Soap Box Derby Race. SUMMARYs Don Gresham, representing Boy Scouts of America - Krum Pack 136, has requested that Mounts Street be temporarily closed from i Anderson Street to Congress Street, on Saturday, March 19, from 900 a.m. to 100 p.m. for a Cub Scout Soap Box Derby Race. The group has requested that the street be closed to provide adequate space and safety for those in attendance. I The Principal of Calhoun Middle School, Diane Blair, has signed the petition. Signatures of some of the residents of the two multi- family units affected by this closure have also signed the petition. Mr. There are two owners of the two multi-family units that are not indicated on the petition. Gresham left fliers for the tenants he could not reach and mailed them to the property ' owners. Both the Police Chief and Fire Chief have been advised of this event and have no safety concerns with this temporary street closure. Please advise if I can provide additional information. (;Sty PECTFULLY SUBMITTED, dV. HaManager Prepared by: Catherine E. Tuck Administrative Assistant i S gentlaNo - +gendalteml.~~ CITY COUNCIL REPORT 47 TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager DATE: February 1, 1994 SUBJECT: Street Closing Request for the Cub Scout Soap Box Derby Race on Saturday, March 19, 1994 RECOMMENDATION: To temporarily close Mounts Street, from Anderson Street to Congress Street, on Saturday, March 19, from 9:00 a.m. to 1:00 p.m. for a Cub Scout Soap Box Derby Race. SUMMARY: Don Gresham, representing Boy Scouts of America - Krum Pack 136, has requested that Mounts Street be temporarily closed from Anderson Street to Congress Street, on Saturday, March 19, from 9:00 a.m. to 1100 p.m. for a Cub Scout Soap Box Derby Race. The group has requested that the street be closed to provide adequate space and safety for those in attendance. The Principal of Calhoun Middle School, Diane Blair, has signed tho petition. Signatures of some of the residents of the two multi- family units affected by this closure have also signed the petition. Mr. There are two owners of the two multi-family units that are not indicated on the petition. Gresham left fliers for the tenants he could not reach and mailed them to the property owners. Both the Police Chief and Fire Chief have been advised of this event and have no safety concerns with this temporary street closure. Please advise if I can provide additional information. RESPECTFULLY SUBMITTED, I 1 d V. Ha re 1 City Manager Prepared by: Catherine E. Tuck Administrative Assistant i s J" m u u+ cww s i U L~ l- DO ®c~c s 7 :A . Z RKVAY 3 12 J R y of MAY AV oll l 1 11 1 j O r IIII, W, HICKORY f v :r4 . r ,e 6:'1'rl r 1 i . . REQ[JEST FOR STREET Sy- -77- Organization Requesting Street Closures Louts OF~},y~b~ Contact Person:_ n ifpAJ CL!`RfA4kj Address: Phone Number., 5FII yp,4 Street To Be Closed:_ myaoT SI- f;~,n, vdB: fv~J ~G ~QNg,~5 r ' Date and Time To Be Closedi_ /Ai /dill i Intersecting Streets: { s Reason For Closure:_ Cu / SC,.,T 6S-0 /fox De~6 v /Q ~N Please complete the lower portion of this form. ALL property owners and/or tenants affected by the street closure MUST be contacEe`3 and must sign below with an indication of being in favor or in opposition to the street closure. Name of Property Owner/ Address Authorized Tenant of property Favor/ signature oppose C L s. V iti/~t I !.v a a~ a Vol, 3.- S/~R 'UG oN ho.ti CA, 7. s/~C SoMFoyP W4fn/rtP I Wr 8. rb✓O c.,'? ~ G Gn,Q hGry 10. AMM00oFC Z(le4T uy •9Y S13 7~'s'iid- S'i/c- sisg No Otis krQ 4r ~k 1-a6-V yAcq:le d a copy r C &JAJIS Co x o,,. x4!4 412f SIl I~Pr~,l'~rti1 Rem t r y ~,~,c a F ,s~.sr rk~ ~°Ple NGrar f~,e ierr Flypkt ov T~►e ►v2r c.) F 1 v I A s f ~ r ~r { TU ~►r~TUney MARrg 18. 1884 SCO~jT PACK 136 i f 9 OSURE ^a~r, ~unM 9:04 rr+n nnt►Tnt~'~!C~i WR i. BE Al~Til~eL~lllt iv v.,...a i .~..•.,.r r~v~~t; `M AT 1.817-~12 I i 4 " I f_ iy I i s . f ~ e " 't r i ~r 1:\vpdOC6\refo\ma ntft.t § RESOLUTION NO. A RESOLUTION TEMPORARILY CLOSING MOUNTS STREET BETWEEN ANDERSON STREET AND CONGRESS STREET ON SATURDAY, MARCH 19, 1994; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Don Gresham representing the Boy Scouts of America-- Krum Pack 136, is requesting that Mounts Street, between Anderson Street and Congress Street, public streets within the corporate limits of the City of Denton, Texas, be temporarily closed to public vehicular traffic between the hours of 9:00 a.m. and 1:00 p.m. on Saturday, March 19, 1994, for the purpose of having a Cub Scout Soap Box Derby Race; and : WHEREAS, Don Gresham representing the Boy Scouts of America- Krum Pack 136, has assured the City that the tenants and property managers in this area have agreed to the temporary closing of this road; and WHEREAS, in order to provide adequate space for the event and in order to protect the safety of citizens who attend, the City Council of the City of Denton deems it is necessary to temporarily E close a portion of Mounts Street between Anderson Street and Congress Street from the hours of 9:00 a.m. until 1:00 p.m. on Saturday, March 19, 1994; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: i SECTION 1. That Mounts Street, between Anderson Street and Congress Street, a public street within the corporate limits of the City of Denton, Texas, be temporarily closed to vehicular traffic li from the hours of 9:00 a.m. to 1:00 p.m. on Saturday, March 19, 1994. SECTION II. That the City Manager shall direct the appropriate City Department to erect barricades on Mounts Street at Anderson Street and its intersection with Congress Street, at 9:00 a.m. and to have the same removed at 1:00 p.m. on said date. SECTION III. That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1994. .r ' BOB CASTLEBERRY, MAYOR v F a sver -0 o f _ _ shy 02.4r ATTEST: a JENNIFER WALTERS, CITY SECRETARY i F i I BY: i APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: ~ 2 t L-r_~C ~ 't ,p ♦ e - ,S 13 ~ i r M r PAGE 2 ° 1 f y 'r . K A c.tl: I r \ 0 o>_ ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: i APPROVED AS TO LEGAL FORM: j DEBRA A. DRAYOVITCHo CITY ATTORNEY BY: L /7 1 i I f t i. n ~a a a i F S. PAGE 2 I° R Ilk =CITY COUNC i Y ' i f r! t agenda No (2 Oo5 Apendaltem~ I'll W2 Date CITY OF DENTON CITY COUNCIL MINUTES January 4, 1994 I The Council convened into the Regular meeting on Tuesday, January 4, 1994 at 7:00 p.m. in the Council Chambers. PRESENT: Mayor Castleberry; Mayor Pro Tem Smith; Council Members Brock, Chew, Cott, Perry, and Miller. ABSENT: None 1. Pledge of Allegiance The Council and members of the audience recited the Pledge of Allegiance. i 2. Presentation of the Keep America Beautiful, Inc. National t Awards. i Bill Watson, Keep Denton Beautiful Board, presented the Mayor with a Certificate of Excellence awarded to the City by Keep America 1 Beautiful. He also presented the City with a Distinguished Service f Citation for the month of March. The National Second Place award was also presented to the City on behalf of Keep America Beautiful. 3. Public Hearings A. The Council held a public hearing and considered adoption of an ordinance adopting a Planned Development Concept Plan, of 5.25 acres, a change in zoning from a Planned Development district (PD124) to single-family districts (SF-10 and SF-7) on 38.28 acres, r and a change in zoning from an agricultural district (A) to single- family districts (SF-10 and SF-7). The 38.28 acre site was located east of Loop 288, north of Kings Row, and generally west of Farris Road. (The Planning and Zoning Commission recommended approval, 7- 0.) Z-93-026 Frank Robbins, Executive Director for Planning and Development, stated that there were several actions associated with this roPosal. The area to be considered for the zoning action was now t in a planned development district. The 5.25 acres would remain planned development for general retail uses and a concept plan level approved for that use. A detailed plan development would have to be submitted and approved before any development could occur. There were three separate areas which would be rezoned from Planned Development-124 to SF7. one area would be an SF10 development. Planned Development-124 would be amended by adopting i a concept plan for the retail uses and changing from planned development to SF7 and SP10 for the rest of Planned Development- 124. Item iA4 on the agenda was a request for a variance and item lei was the preliminary plat for the same tract of land. The variance recommended by the Planning and Zoning Commission was for a cul-de-sac length. At the time Planned Development 124 was i', e I I i I ~Y ~Odi City of Denton City Council Minutes January 4, 1994 J Page 2 3 pf-jCs approved, there was a 1.5 acre tract of land shown as a future park which was adjacent to Hodge Elementary School. Staff's comments to the developer at that time, indicated that it was not anticipated that the area would be a city park but might be used by school. There was also the indication of that site being used by the school in a report to the Planning and Zoning Commission. That area of open space would not be present if the Council approved the straight SF7 zoning. The DISD had expressed a concern regarding the elimination of that park area. Staff had prepared another ordinance which might be an option for Council approval. The second ordinance approved all which had been recommended by the Planning and Zoning Commission except for Section Three which included the open space area. That area would remain Planned Development 124 which could be built but would still include the park. Council Member Cott asked if the petitioner would like the second ordinance. Robbins indicated that the original proposal was what the petitioner would like to have approved and what was recommended by the Planning *.nd Zoning Commission. Council Member Chew questioned why there was a second ordinance. Robbins replied that it was prepared as an alternative if the Council wanted to approve part of the process which would allow the developer to proceed with two phases of the development and keep the development process moving but did not include the phase which contained the park if the Council wanted to maintain the open space. If Counci' did not want to maintain the open space, the original ordinance' in the backup should be considered. Council Member Perry asked why the park was not included in the original ordinance. Robbins stated that the proposal which was made by the applicant did not include that land as part of a park. When the application was made to the City, the developer was in negotiations for a piece of land which the school could use. Those negotiations did not work out. The school at this time used part of the land off their property as part of a playground. The school had an interest in keeping the park area. Those issues were not discussed in great detail at the Planning and Zoning Commission meeting. City Manager Harrell stated that when staff became aware, in last few days, that the DISD had concerns regarding the rezoning request, staff tried to get with the attorney0s office to formulate r, I I `f ~-oos I City of Denton city council Minutes Agcrda No. January 4, 1994 Ao 42.IIem- A-I Page 3 o7-/-';v ?~F of ~ an alternative so that if Council were sympathetic to their objection and did not want to proceed with the rezoning for that tract of property which contained the future park site, the Council had an option to not deny the entire zoning request. Council Member Brock asked if the park was originally intended to be a private park. i ~ Robbins replied that the records from the Development Review Committee indicated that the Parks Department felt that the tract { should not be given to city but be used for schools purposes. The i labeling on the planned development stated that it would be a future public park. The current zoning or anything approved later did not define who would be responsible for the maintenance of the property. It only defined the use of the land. The issue of who { owned or maintained the property was not part of the zoning case. Mayor Pro Tem Smith asked if council opted for the alternate ordinance, would this section in question have to go back through the Planning and Zoning Commission when a decision was necessary on whether to have a park. Robbins replied yes. Mayor Pro Tom Smith asked if the same developer was involved at this point as was with the original plat. Robbins replied no that it was a different developer. Mayor Pro Tem Smith asked how many lots the developer would be gaining by not having a park. Robbins replied that the proposed configuration had 35 fewer lots because they were larger and had 2.5 acres less commercial area than the current planned development. 1 I Council Member Cott asked if this would fall under the park dedication policy. Robbins replied that that policy was entirely voluntary and the preliminary plat showed no park land to be dedicated. Council Member Cott felt that this appeared to be heavy handed on the Cityls part in terms of changing the set of rules. The second ` ordinance had not been public information and the Council could not act on that ordinance. r i a r i . s r ~ I City of Denton City Council Minutes January 4, 1994 Page 4 X06 !<a,5`~~~ls J Council Member Brock asked the City Attorney about Council Member Cott's statement that the Council could not consider the second ordinance. City Attorney Drayovitch stated that so long as the ordinance was presented to the Council in written form and Council had an opportunity to review it, there was no problem with the presentation of it at this point. The applicant had requested rezoning of three separate tracts and the second ordinance approved the rezoning of two of those three requested rezonings. The Mayor opened the public hearing. r Brian Burke stated that originally approximately 12.5 acres of the property was sold to the DISD for the Hodge Elementary School. The developers, Teasley Road Associates, zoned and platted the remainder of the property for Planned Development 124 zoning. Approximately 5 acres were sold for a church which had not been developed at this time. The property was lost by the original developers. Most of the infrastructure in the area was developed seven years ago and the proposal would be using the current infrastructure. The developer became aware+of the second ordinance shortly before the Council meeting. He asked staff if park use in an SF7 zoning district was mutual exclusive. Mayor Castleberry asked when the developer learned of the second ordinance. Burke replied that they were made aware cf the second ordinance 1 after they had arrived for the meeting. When they had discussed the park area with the City park staff, the area was originally considered a public park. This was a less intense use of the property than Planned Development 124. Tne land plan in phase three was not identical to the prior use with larger lot sizes. Robbins stated that parks were a use authorized by right in SF7. The preliminary plat before Council showed the area which was a park in the existing planned development as houses. Mayor Pro Tom Smith stated that the 1.5 acres for park was not in the new proposal. Burke replied correct. Edmond Bright stated that they knew of the proposed park when they purchased the property in June. They went to the Park Board regarding the area and the Board indicated that they did not have the money for the park or the money to maintain the area and did i r t I r t t ry, r~ Agt,' ' City of Denton City Council Minutes r--~- January 4, 1994 Page 5 eySTr ~l. not want the land. He met with Gilbert Bernstein of then DISD regarding the property. He asked if the DISD would be interested in buying the property as the DISD was already using the property for a playground. The DISD indicated an interest in purchasing the property. In July a proposal was made to the DISD regarding the property for $15,000 per acre. The DISD attorney indicated that a legal description of the property was needed which Bright supplied. After a sixty day wait for the DISD to complete the deal, it was learned that the DISD would pay $18,000 for the property and not the $45,000 which was the original price. This issue had not come up until this evening. He felt that he had been fair with this issue. He went to the City and to the School and did everything right in the planning. He offered to lease the property to the school but never received an acknowledgement. The issue was not about a park, it was about a school playground. He asked the Council to approve the project as submitted. Tom Pickett stated that if Council could not approve the proposal as submitted to at least approve Phase I and II. j Richard Hayes, representing the DISD, stated that Hodge Elementary School was to the north of Phase III of the proposal. Planned i Development 124 included a 1.5 acre tract as open space. The concept plan and the preliminary plat showed a specific location of a park area next to the school. After building the school, the DISD had been using the area indicated as park on the original plat as soccer fields. Mr. Bright did contact the school in July but indicated that he was not in a hurry on this phase as it was the ` last to develop. When the DISD was first approached with this, their question was why would the District have to purchase property ✓ f or lose the use of a park which was already in an approved planned development especially when they had been using it for such a long time. The original planned development included open space to be used as a park. The DISD wanted to continue to have the use of that plus the lower intensity in the area immediately adjacent to the southern boundary line. There would be fewer properties in the area and they wanted to keep the current configuration of the property. The DISD felt that the existing zoning was better and that it was good public policy that once open space was included in a planned development that that should continue. The DISD had no objections to Phase I and Phase II and requested that Phase III remain the same. The day after the Planning and Zoning Commission not regarding this issue, the principal of Hodge Elementary School noticed the signs indicating a proposed change in zoning. Council Member Brock asked how much acreage the school owned at the site. i l i } l "ry City of Denton city council minutes January 4, 1994 Page 6 ~y 6 s~,p¢~-~o Hayes replied that the school had 12.5 acres. or raddasked if itionaltl land in the area~ol was now using Cou 1.5 Member acres miller wwasncil Hayes replied that essentially it was the same land, just not as far south as the original proposal. Council Member Miller stated that the property dedicated in the original planned development was not the same land which the DISD needto continue use of the athletic ed he configuration of the propertyg~ The DISD usage would Hayes replied that the original planned development was a multi- step process. A preliminary concept plan was submitted and before any building permits would be issued, a detailed plan would be submitted. At that time, the actual platting and actual layout would be submitted. The general concept for the area had been laid details on the mmetes and bounds. out but no Council Member Miller stated that it appeared that in the original proposal there would have been lots adjacent to the school property. The original proposal would not have assisted the school. The petitioners felt that they had covered all areas with the City and with the School District. There had been a written proposal made regarding 3 acres of land at a certain price. Was there reason to believe that negotiations took place and then fell apart regarding the property. i Hayes replied that when Mr. Bright contacted DISD, he had two ISD l`J concepts. one ws f or 1. 5 acres t acres other and that cwas.wheThe re Dthe was using only approximately 1.4 interest was for the property. After Mr. Bright had been in the process for some time and developing the street layout, etc., he indicated that it would be best to sell the entire 3 acres to the DISD. The DISD did not really want all three acres but were willing to negotiate. The DISD had a question as to why did they have to buy that property for park usage when it was supposed to have been there for public use. The appraised value was under what the owner had asked for the acreage. At that point, after phone calls and written communication, the negotiations fell through. It on meeting that h Planning was not until after the school principal learned of the zoning request. Mayor Pro development were m approved, asked the a school would h still gnot 1 have nthe soccer field. f a 9 City of Denton City Council Minutes A,,_.':,:en~ January 4, 1994 f ) _ fr/ Page 7 Hayes replied that the school would need to rotate the field. Mayor Pro Tem Smith stated that the soccer fields were not in the original park area. Hayes replied correct. Their understanding was that there was an initial concept plan and when the developer returned for the building permit, there would be a final plat showing the exact location and use of the property. The use of the property by the DISD began with the permission of the former property owner at a different configuration than what was on the concept plan. Council Member Miller stated that when Council saw a planned development in which a park was dedicated and streets laid out, generally the plan would come back in that manner. Robbins replied that technically it could go either way. Normally it could be expected to see a layout come back as the detailed plan the same way the concept plan was laid out. A different configuration would amend the concept plan. Council Member Miller did not know of any communications which would have altered the original concept of the planned development. Hayes replied that apparently there was some discussion between the developer and the DISD on the configuration of the park area. The DISD had permission from the former developer to use the property ` in the current configuration. Council Member Brock asked if the DISD, as adjoining property owner, received notice of the Planning and Zoning Commission meeting. Robbins replied yes as far as he knew the DISD had received notification. Hayes stated that as far as he knew, the DISD did not receive the notice. Council Member Brock stated that the only park dedication policy the City had was a voluntary program and that was part of the problem with this issue. City Manager Harrell stated that many cities had a park dedication ordinance which required a developer in any residential zoning to dedicate a certain amount of park land or make fee in lieu of land dedication. Denton had voluntary standards only with no mandatory ordinance. All residential developers were made aware of the i C' ~O S City of Denton City Council Minutes January 4, 1994 Page 8 .7 standards and requested to make a voluntary donation. The program had not been very successful. This case was different in that it was a planned development. In a planned development if the developer specified that a certain property would be set aside as open space, that developer was required to follow that plan. Council Member Brock stated that there had been a reference to the thoroughfare plan in which Deerfield Parkway would go through to the north to Hartlee Field Road. The backup plans did not indicate that road going north to Hartlee Field Road. Robbins stated that the preliminary plat showed a dedication on the property for the extension of that collector street which would be extended to the north to Hartlee Field Road. The preliminary plat indicated that dedication of that extension which was in accordance with the Master Plan. Council Member Perry stated that the property had changed owners since the detail plan. How binding was the original plan. Robbins replied that the zoning required that the property be used as a park or open space. It did not indicate what kind of park, what uses would be made of it or, who owned the property. That was the allowed use of the land. Council Member Cott asked if the land was required to be a park or open space, was that not in conflict with the park dedication policy. J Robbins stated that the zoning only defined the The park dedication policy required the dedication sof thehland nto the City. This was not a dedication. Albert Thomas, superintendent of Schools, stated that he had a concern regarding the impact of the original placement of houses so i close to the school. The DISD property was very heavily used. As j the DISD worked through its rezoning district, he encouraged the City and the DISD to formalize more what was agreed to with 1 developers or between themselves with park and land use. The school would be a good neighbor to the development. i The petitioner was allowed a 5 minute rebuttal. i Ed Bright stated that he had a letter from the DISD indicating that the were interested developer had 300 acres in3thacres of the is area, sold property. 2 acres to he DISD for r the school and set aside 3 acres for a playground. When the concept plan was described to him, he was told that the concept 'r . n r r a Y r a City of Denton City Council Minutes January 4, 1994 Page 9 - _~_=1=1 plan was good only for 2 years. The area was only a playground, not a park. Robbins replied that there two kinds of proposals for the original development. one was a zoning case which was still in place. The issue concerning the time frame of two years dealt with the preliminary plat which was good for two years. The zoning did not change. Bright stated that they had made an offer to the school which was fair. The playground took up 7 1/2 lots. The DISD indicated that they did not need the property. He asked for support of his proposal. The Mayor closed the public hearing. Mayor Castleberry indicated that it was disturbing to him that the developers learned just prior to the meeting of the proposed alternate ordinance which was not fair. He asked when it was determined that there was a problem with the open land. Robbins replied that the issue was clear to the staff when the application came in. The alternate ordinance was provided so that if Council agreed with the DISD and wanted to preserve the open space, it would not stop the entire development. Mayor Castleberry asked why this was not part of the backup materials. Robbins replied that the ordinance was prepared during the day. City Manager Harrell stated that staff was trying to maximize the flexibility of Council in dealing with the issue. When it became apparent that there would be some controversy concerning this matter, staff looked for a way that if Council was sympathetic to i the DISD standpoint, the applicant would not have to go back through the entire process before starting any type of development. This was another option for Council Council Member Miller asked when it became apparent that this was a controversy. Robbins replied that it was known before the Planning and Zoning meeting that negotiations between the applicant and the DISD were not going well II City Manager Harrell stated that staff had started intensive discussion regarding the issue and learned that the DISD would 'r f t c~/] P City of Denton City Council Minutes January 4, 1994 far Page 10 - yl y appear at the meeting after the packet had been sent to the council. Mayor Castleberry asked that if Council decided to zone the property as requested, it would not preclude negotiations on the property. Robbins replied correct with respect to the zoning. The preliminary plat would have to be modified. The following ordinance was considered: NO. 94-001 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING THE CONCEPT PLAN FOR PLANNED DEVELOPMENT (PD) NO. 124 BY REDUCING IT TO 5.25 ACRES FOR GENERAL RETAIL USES; BY CHANGING 7.76 ACRES OF PD NO. 124 TO SINGLE FAMILY-10 (SF-10) ; BY CHANGING 24.73 ACRES OF PD NO. 124 TO SINGLE FAMILY-7 (SF-7) ; AND BY AMENDING .56 ACRES OF AN AGRICULTURAL (A) DISTRICT BY CHANGING .388 ACRES OF SUCH DISTRICT TO SF-10 AND .174 ACRES OF SUCH DISTRICT TO SF-7, SUCH 38.38 ACRES BEING LOCATED EAST OF LOOP 288, NORTH OF KINGS ROW AND GENERALLY WEST OF FARRIS ROAD; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. Chew motioned, Smith seconded to adopt the ordinance as recommended by the Planning and Zoning Commission with the three requested actions within the original ordinance. Council Member Miller stated that he would vote for the motion but felt that the process had not worked very well. He hoped that these types of issues would be anticipated in the future. Mayor Pro Tem Smith stated that she would like to see the city follow more closely with the DISD when planning a building for parks and coordinate in that area. The property belonged to Mr. Bright and the DISD had the use of the property for many years free of charge. She was in favor of the motion and felt that in the future a better job could be done but this time the needs of the developers needed to be met. On roll vote, Brock "aye". Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. l a . F i i t r ~ , _..%fl._ _..e7 0S City of Denton City Council Minutes S X1,2 January 4, 1994 r Page 11 B. The Council held a public hearing and considered adoption of an ordinance approving a concept plan, detailed plan and variances to the Subdivision Regulations for Planned Development District 118. The 163.93 acre site was located on U. S. Highway 377 at Brush Creek Road. (The Planning and zoning commission recommended approval, 6-1.) Z-93-027 Frank Robbins, Executive Director for Planning, stated that this was as request for a substantial amendment to a planned development. The proposal included a detailed plan of 142.39 acres, a general concept plan of 21.54 acres and the requested variance to the Subdivision and Land Regulations. The detailed plan included 186 sinjle family detached residential lots and 4 I parcels for the extension of the existing Denton Country Club golf 1 course. The variances requested included the length of the cul-de- sac and the angle of a street intersection. The zoning ordinance anticipated the option of approving variances to the Subdivision Regulations. If Council approved the proposal, the concept plan, detailed plan and variances would also be approved. There was also a deviation to the sign ordinance proposed. The deviation involved the number of ground signs allowed per premise and the height of the sign allowed. The detailed plan had signs on entrance walls to be located on both sides of the intersection of U.S. Highway 377 and Glenbrook Drive. The Planning and Zoning commission recommended approval of the signs as all criteria had been met for the deviations. This development was located in two intensity areas. One was a moderate intensity area located along Highway 77. This zoning did not propose moderate activity uses. It proposed low density and open spaces. If approved, there would be a decrease of approximately 15,000 intensity trips above what the Denton Development Plan allocated due to the fact that moderate activity uses were not proposed in the area. The Mayor opened the public hearing. No one spoke in favor. Sharon Cox stated that she was concerned about flooding along Brush Creek and was concerned about the drainage with the development. There were two low lying areas in the development and she was concerned that the development of the area might contribute more to the flooding in the area. Most of the neighborhood was in lower areas than the proposed development and the neighbors were concerned about drainage. She requested an assurance from the { developers or the City that the development would not increase t water drainage in the area. The Mayor closed the public hearing. i a ell, s City of Denton City Council ti Minutes January 4, 1994 Page 12 Council Member Cott asked what would be done in the design of the proposal to address the issue of drainage. Robbins replied that when the subdivision was approved, there was a drainage easement in the 100 year flood plain. A more detailed study would take into account the constrictions downstream from the property. The Cityts regulations would not allow the developer to increase the heights of flooding. Before the final plat was approved, a drainage easement and a study to confirm that there would be no increase of heights to cause flooding would have to be completed. Council Member Brock asked for an explanation of single family attached units. Robbins replied that they were essentially a duplex except on separate lots. The following ordinance was considered: NO. 94-002 AN ORDINANCE OF THE CITY OF DENTON$ TEXAS, AMENDING THE CONCEPT PLAN FOR THE PLANNED DEVELOPMENT (PD) DISTRICT ' CLASSIFICATION AND USE DESIGNATION ADOPTED PURSUANT TO ORDINANCE 86-145 BY REPEALING THE ORIGINAL CONCEPT PLAN AND USES PROVIDED THEREUNDER AND ADOPTING A GENERAL CONCEPT PLAN OF 21.54 ACRES AND A DETAILED PLAN OF 142.39 ACRES FOR RESIDENTIAL, GOLF COURSE AND OPEN SPACE USES FOR APPROXIMATELY 164 ACRES OF LAND BEING LOCATED GENERALLY ADJACENT TO U.S. HIGHWAY 377 AT BRUSH CREEK ROAD; GRANTING SIGN VARIANCES; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. Perry motioned, Smith seconded to adopt the ordinance. City Attorney Drayovitch recommended that included in the motion, j there be a provision that page 6 of the Planning and Zoning Commission report be included in the minutes for this meeting. Page 6 set forth the reasons why the variances to the Subdivision Rules and Regulations were appropriate in this case. Council Member Perry agreed to include that recommendation in his motion and Mayor Pro Tem Smith included the recommendation in her second. (Attachment A) ,I w i r City of Denton City Council Minutes January 4, 1994 Pago 13 On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. C. The Council held a public hearing and considered adoption of an ordinance rezoning 23.2520 acres from SF-16 to Planned Development District and consider approving the detailed plan. The tract was located north of and abutting Ryan Road on Forrestridge Drive. (The Planning and Zoning Commission recommended approval, 7-0.) Z-93-D28 Frank Robbins, Executive Director for Planning, stated that the j planned development enabled the same kind of development as had occurred on the property to its north. It enabled a lesser setback than the zoning ordinance would require. It would also allow fences in the front yards which were adjacent to Ryan Road and Forrestridge Drive and allow for lots which were less than 100 feet at the building setback line but which had an average width of 100'. The zoning ordinance defined a front yard as one wherever there was a street. With a corner lot, there would essentially be two front yards. No access would be allowed on Ryan Road and no driveways would be allowed on Ryan Road. The planned development established some protection for the development along Ryan Road by having a tree protection provision and adding a requirement to plant trees along Ryan Road on the eastern end of the development. The developers had agreed to those provisions in the planned development. The Mayor opened the public hearing. No one spoke in favor. No one spoke in opposition. The Mayor closed the public hearing. Council Member Cott asked how it would be assured that the developer would comply with the requirements in relation to the storm water run off west on Ryan Road. Robbins replied that the plan required the developer to improve the drainage ditch on the east. The west side would be the responsibility of Denton County for which the City was engineering the drainage. Rick Svehla, Deputy City Manager, stated that staff was working I with the County on the issue and plans had been submitted to the 3, County since June/July. The County had made comments on those i ti f f 5"( City of Denton City Council Minutes January 4, 1994 Page 14 49el 57~ 9 plans and staff had made several revisions. Staff would be again discussing the plans with the County during the next week. The n Road. latest lns southwest acornererunning west and then south acrossrRya the The following ordinance was considered: NO. 94-003 AN ORDINANCE OF THE CITY OF DENTON$ TEXAS, PROVIDING FOR A CHANGE FROM SINGLE FAMILY - 16 (SF-16) TO PLANNED DEVELOPMENT (PD) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION FOR APPROXIMATELY 23.25 ACRES OF LAND LOCATED NORTH OF AND ABUTTING RYAN ROAD ON FORRESTRIDGE DRIVE; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. Chew motioned, Brock seconded to adopt the ordinance. On Croll hew vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 4. The Council considered approval of a variance of the Subdivision and Land Development Regulations for the Deerwood Addition regarding cul-de-sac length. (The Planning and Zoning I Commission recommended approval, 7-0.) Frank Robbins, Executive Director for Planning, stated that this the request was for a variance to the cul-de-sac assoc ated vwith ariance preliminary plat listed on the Consent Agenda. were not approved, the preliminary plat should be pulled. The the zoning ordinance required a cul-de-sac length 0001 and the proposed cul-de-sac would be 1140' in length. Ac Planning and Zoning Commission the request met all the criteria for a variance request. Those criteria stated that the variance would not violate a master plan, there were special and particular conditions upon which the request was based which related to topography, shape or other unique physical features of the { property, and the special or peculiar conditions upon which the quest was any based did not prior owner's result from or was not created by the re Council Member Perry asked if emergency vehicles would have adequate access into the lots and on the cul-de-sac. Robbins replied that that would not be a problem. .i , Y s if ~J City of Denton City Council Minutes January 4, 1994 Page 15 Alto- - Brock motioned, chew seconded to approve the variance request. on roil vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "sYe"• Motion carried unanimously. 5. Consent Agenda Perry motioned, Chew seconded to approve the Consent Agenda as presented. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. A. Bids and Purchase Orders: 1. Bid 11560 - Pole Inspection 2. P.O. 126052A - Gracon Construction B. Plats and Replats 1. Preliminary plat of Lots 1-30, Block A, and Lot 11 Block B, in Phase One; Lots 1-31, Block A, in Phase Two; plus Lots 1-14, Block A, and Lots 1-22, Block B, in Phase Three; of the Deerwood Subdivision. This 38.28 acre tract was located east of Loop 288, north of Kings Row, and generally west of Farris Road. (The Planning and Zoning commission recommended approval, 7-0). i 2. Preliminary plat of Denton Country Club Estates, Block 1, Lots 1-87 and Parcel G-3; Block 2, Lots 1- 52 and Parcel G-1; Block 3, Lots 1-47; Parcel G-2. The 142.39 acre site was located on U. S Highway j 377 at Brush Creek Road. (The Planning and Zoning commission recommended approval, 6-1.) i 3 C. Contracts r~ 1. Contract with the City of Hickory Creek for ambulance services. 6. Ordinances/Resolutions - Consent Agenda i A. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for f public works or improvements. (5.A.1. - Bid 01560) The following ordinance was considered: r.' l ~ k _ ~~J C! Uo S city of Denton City Council Minutes S January 4, 1994 I~ Page 16 161 NO. 94-004 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. Smith motioned, Perry seconded to adopt the ordinance. on roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. B. The Council considered adoption of an ordinance authorizing the execution of a change order to a contract between the City of Denton and Gracon Construction; and providing for an increase in the contract price. (5.A.2. - P.O. 126052A) The following ordinance was considered: NO. 94-005 AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF DENTON AND GRACON CONSTRUCTION COMPANY; PROVIDING FOR AN INCREASE IN THE CONTRACT PRICE; AND PROVIDING AN EFFECTIVE DATE. Chew motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried ' unanimously. C. The Council considered approval of a resolution approving an interlocal ambulance agreement between the City of Denton and the City of Hickory Creek for ambulance services. (5.A.3) j The following resolution was considered: I NO. R94-002 A RESOLUTION APPROVING AN INTERL40CAL AMBULANCE AGREEMENT t BETWEEN THE CITY OF DENTON AND THE CITY OF HICKORY CREEK FOR 3 AMBULANCE SERVICES; AND DECLARING AN EFFECTIVE DATE. 1 Smith motioned, Brock seconded to adopt the resolution. on roll vote, Brock "aye", Cott, ffaye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. +6 s I` I City of Denton City Council Minutes t,"''3r;nQtlJ" January 4, 1994 Page 17 7. Resolutions A. The Council considered approval of a resolution authorizing the Mayor to execute a release relative to the estate of Ruth I. Anderson. This item was pulled from consideration. B. The Council considered approval of a resolution authorizing submission for certification to regulate certain cable rates and services; authorizing the City Manager to sign documents necessary to obtain certification, and to determine and implement 4 such rates and regulations. City Manager Harrell stated that there had been a detailed presentation regarding this item at the last Council meeting. The following resolution was considered: NO. R94-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS, AUTHORIZING SUBMISSION FOR CERTIFICATION TO REGULATE CERTAIN CABLE PATES AND SERVICES; AUTHORIZING THE CITY MANAGER TO SIGN DOCUMENTS NECESSARY TO OBTAIN CERTIFICATION, AND TO DETERMINE AND IMPLEMENT SUCH RATES AND REGULATIONS; AND PROVIDING AN EFFECTIVE DATE. Perry motioned, Brock seconded to approve the resolution. Council Member Cott believed that the City should not do this as this was something which the free enterprise system should control. The beat way to make any money in the cable business was to tell the cable company what the City was looking for in terms of money and give them time to earn it and if they did not earn that amount of money, remove them. The control of private enterprise was something which he did not believe in. i j Council Member Brock stated that the public air waves belonged to ! the public and the City had a responsibility to the subscribers in the community. Council Member Miller felt that this was not an issue of free enterprise as this was a regulated monopoly. If the City did not take the responsibility, then the citizens could be put in a situation where they would be paying rates over which no one had any control. This was not a typical competitive situation as it was a franchise situation. e a City of Denton City council minutes January 4, 1994 Page 18 On roll vote, Brock "aye", Cott, "nay", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried with a 6-1 vote. 8. The Council considered a request from the Greater Denton Arts Council to redesignate Laylor funds designated for historical restoration and adaptation of the old steam plant at the corner of Hickory Street and Bell Avenue for use on the Campus Theater and gave staff direction. City Manager Harrell stated that Council had received a written request from the Greater Denton Arts Council regarding their desire for the use of funds which had been set aside for an historic restoration project. If after discussion of issue, the Council wanted to accommodate that request, the appropriate action would be to refer the issue to the legal staff to find the legal mechanism necessary to implement the request. Roni Beasley thanked the City for its for support of the arts in Denton and asked for support of their request. Several months ago they had asked for historic designation of the Campus Theater as Laylor funds could be used for historical renovation and for the arts. The Council did grant that historical designation for the Campus Theater. There was a need in Denton for a performing arts facility for arts groups. It was hoped that the renovation of the steam plant would provide that facility. However, the train noise was excessive in the old steam plant and at the Visual Arts Center and it was determined that that location would not be suitable for a performing center. The Arts Council was asking the Council to redesignate those funds which were generated for the steam plant to the Campus Theater. Plans were to hold the steam plant until a future need was seen for the building and then proceed on those plans. At this moment it was felt that the best place to use the funds would be on the Campus Theater. Council Member Brock stated that the letter the Council received indicated that the Arts Council was at the $1.1 million mark for the fund which included the Laylor funds. Beasley replied correct and that as of this evening the total was now at $1.160 million. Council Member Perry stated that the Arts Council and the City council had had good negotiations over the past years. On the strength of what the Council had done as well as the Greater Denton Arts Council, many people had devoted many hours of volunteer effort. He wanted to keep the faith with those people regarding the use of the funds. There was a need in the City for a fine n" City of Denton City Council Minutes P a 4, 1994 Pagge 19 Page 19 ' performing arts center as well as a place for the theater. He wanted to see the money stay where it was in order to serve as seed money for another effort to modify the steam plant. He wanted to keep the faith with that particular agreement with the Greater Denton Arts Council and leave the money set aside for the renovation of the steam plant. Council Member Miller stated that 10 years ago he felt the same way about the project at the steam plant. In those 10 years many things happened including the availability of the Campus Theater and the fact that no one realized the impact of the railroad on the performing arts facility. The steam plant could still be included in the arts district. To not use the funds for the Campus Theater would make it difficult to raise the $1.5 million needed for the renovation. In keeping the faith, the primary objective was for a first class performing arts facility in the community. All the contributors to the facility were consulted and the overwhelming majority agreed to have the original contribution to be used for the Campus Theater. He supported the request which showed a commitment of the Council to the community. Council Member Brock felt that it was appropriate to contribute to the renovation of the Campus Theater in this manner. Ten years ago no one realized that the Campus Theater would be available and how appropriate it would be for such a use. The location was very important and would contribute to the renovation of the downtown area. The Campus Theater had been a cultural aspect of the community and she felt it was appropriate to transfer the funds. Mayor Castleberry felt it would be a goat use of the funds. Miller motioned, Smith seconded to give staff direction to prepare the legal documents necessary to transfer the funds from the steam plant to the Campus Theater. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "nay", Perry "nay", and Mayor Castleberry "aye". Motion carried with a 5-2 vote. i 9. Miscellaneous matters from the City Manager. E Lloyd Harrell, City Manager, presented the following items: 3 A. A reminder to prepare for the Solid Waste Advisory Committee appointments which would be included on the next agenda. B. Council Member Cott had sent a memo to the Council regarding the preliminary audit figures for the 1992-93 fiscal year. That preliminary report indicated that the City would have to take approximately $400,000 from the fund balance for the 1992- j, t I ~ r rJ. City of Denton City Council Minutes Janua20 4, 1994 93 budget. Actually the City was going to be in the position of increasing the general fund balance by $1 million. Council Member Cott indicated that he wanted to explore various methods by which those dollars could be returned to the taxpayers. when a budget was adopted by the Council and in this case the general fund budget, all of the money stayed in that fund. When the City was at they end of fiscal year 1992-93 and not all of the budgeted funds had been used, and in this case there were also additional revenues, that $1 million balance would be added to the general fund. Next year when the budget was set for 1994-95, the first item discussed was how much fund balance to retain. At that point, Council, over the last few years, felt that 10% was the appropriate balance. Anything above that would be available for budget allocations. At that point it would then be appropriate to discuss whether to fund new programs, tax rates, what would be done with the fund balance which was available to help balance the 1994-95 budget. That was really the only point in time at which a determination was made on how much the Council was going to ask the citizens to spend to support city government. Today in order to use those funds, it would have to be in the form of unanticipated programs not anticipated when the budget was set. Lacking that, the funds stayed in the general fund until the Council set the budget for the following year. 10. There was no official action taken on Executive Session items discussed during the Work Session Executive Session. 11. New Business There were no items of New Business suggested by Council Members for future agendas. 12. There was no Executive Session held during the regular session. With no further business, the meeting was adjourned at 9:40 p.m. BOB CASTLEBERRY, MAYOR CITY OF DENTON, TEXAS r JENNIFER WALTERS CITY SECRETARY CITY OF DENTON, TEXAS ACC00185 ATTACHMENT A 1 (Case Z-93-027) Q) -;2 ~ ~L~yca- Page Six (1) The modified proposal has no effect on any of the City's master plans. (2) Granting these modifications will not cause adverse effects for adjoining properties development potential. The proposed location and geometry for Eagle Point Drive will actually enhance development potential for the property to the south. (3) This development is bei;,g designed with a golf course weaving through the center. It would not be in the developers interest or the City's to require a street across the end or the middle of a fairway to meet the 1,000 feet cul-de-sac limit. In addition, the modifications for the cul-de-sac are only 150 and 200 feet respectively. Concerning the intersection angle, { this is a function of the shape of the property on the south end and again, the required geometry for a 1 regulation golf course. (4) This development would be much more difficult to do in a standard zoning scenario as the required geometry of the golf course does not lend itself to developing standard shaped lots or street layouts. (5) Allowing the golf course to be constructed as a regulation course and weaving it throughout the subdivision will be an asset to the development and the city. Aesthetic and drainage characteristics of this subdivision will be better than what would be provided in a standard subdivision. The degree of modification to the normal standards is relatively small and will have a negligible affect on the overall function of the subdivision. As stated previously, this subdivision is located in Intensity Areas 94 and 95, designated low and moderate, respectively. The following chart outlines the effect this development will have on the Denton Development Plan. Study Area 94 - Low Intensity Allocation according to study area at 60 intensity trips/acre: 60 x 138.85 8331 Y i fX Y I ~j Y. r t -ell CITY OF DENTON CITY COUNCIL MINUTES January 11, 1994 The Council convened into a Special Call Session on Tuesday, January 11, 1994 at 5:15 p.m. in the Civil Defense Room. PRESENT: Mayor Castleberry; Mayor Pro Tem Smith; Council Members Brock, Chew, Cott, Perry, and Miller. ABSENT: None 1. The Council convened into the Executive Session to discuss the following: A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 1. Considered possible settlement offer in City of Denton vs. John and Margaret Porter condemnation case. 2. Considered release relative to the Estate of Ruth I. Anderson. B. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 Council considered Item 13. 3. The Council received a report, held a discussion and gave staff direction regarding the submission of 1995 Congestion Mitigation Air Quality projects and Section 9 Transit Allocation for the 1994 Transportation Improvement Plan, Council Member Chew left the meeting with a potential conflict of interest as he was a member of the SPAN Board. Catherine Tuck, Administrative Assistant, stated that the City was an urbanized area eligible for Section 9 transit funds which was how the City paid, along with state funds, for the current transportation system in Denton. Each year the Texas Department of Transportation allocated funds in the federal register and that amount for fiscal year 1995 was $417,037. In order to access that 1 money, the City had to have the amounts programmed in the appropriate sections of the COG's transportation plan. This was `j not the time to submit an application which had detailed budget r information. This proposal would be an indication of what the City would like for planning, the amount for operations, and the amount for capital. When the FTA looked at the grant application, they would look at the Transportation Improvement Plan to see if those funds were available in the amounts requested. The submission j would include $40,187 for planning, $2150250 for operating, and ~ i City of Denton City Council Minutes January 11, 1994 Page 2 c:3P 54VI-war- $161,600 for capital funds. The capital funds included lift- equipped vehicles and replacement signs for the trolley routes. Council Member Cott asked what was the City's portion of the submission. Tuck replied that it would be $125,281. Council Member Cott asked if those funds were included in the current budget. i Tuck replied that this request was for the 1994 TIP which was planning for the 1995 fiscal year. It was not in the current budget but would be in the upcoming fiscal year's budget. Council Member Perry stated that this was only a submission to COG what the City would be doing with the funds. There was no actual spending of funds at this time. Tuck replied that that was correct. Council would confirm the amounts during the upcoming budget discussions. Rick Svehla, Deputy City Manager, stated that in the Council's budget deliberations which would start in March/April of this year, the actual cash would be in that budget as well as the match hours for the program. The proposal, which would apply for the highest k amount of dollars, would allow the city to have as much flexibility { i as was allowed under the federal program. The Council might decide to not reach those limits but it would allow the maximum flexibility for the City. j Tuck stated that the second program requested money under the Congestion Mitigation Air Quality Program. During the summer of 1993, the City offered free rides on the trolley system on each Ozone Alert Day. The City would be requesting partial reimbursement for lost fare revenues on Ozone Alert Days. Instead of offering free rides next year, the rides would be a $.25 fare r and the City would request reimbursement for lost fare revenue. DART, the "T" in Fort Worth and the Denton systems would all have the same reduced fare and would be marketed in a coordinated manner. Denton would benefit greatly from this combined marketing since it would likely be covered in the Dallas and Fort Worth media. T'he program would allow the City to recoup 54% of the lost fare revenues on Ozone Alert Days in 1994, 1995, and 1996. The G. lost fare revenues for Ozone Alert Days in the summer of 1993 were completely absorbed by the City. The CMAQ request committed the City financially to a local match of $4,388 over a three year period if the project were accepted. i E 'w' ~ t, City of Denton City Council Minutes January 11, 1994 Page 3 Council Member Perry stated that there would be no increases in the fare rides. Tuck replied correct. The normal fare was $.775 and the ozone alert fee would be $.25. Council Member Cott asked how the city could continue to increase ridership on the system. Tuck replied that they were continually working to encourage ridership and increase the numbers. One of the routes at times had standing room only. All of the routes had increased dramatically. The amount also had programmed in an extra 10 to encourage individuals to ride more. Consensus of the Council was to proceed with the programs. Council Member Chew returned to the meeting. Rick Svehla, Deputy City Manager, stated that he was dealing with projects for the Congestion Mitigation/ Air Quality Program for the 1995 fiscal year. The City had been very successful in the past when recommending projects. The backup materials indicated the list of projects in rank order. COG received many project requests and had the ultimate decision on the use of these monies. From that standpoint, COG devised a system on how to rank projects. COG stated that part of the ranking system now included how much the local government would be matching the program. If the local government matched at 46t or more, the maximum number of points would be awarded for that category. Staff was suggesting that based on that ranking system and the amount of interest money available from the U.S. 380 funds, that the City could match the first four projects in the 46% range. The projects Included (1) a traffic signal at Loop 288 and Kings Row, (2) a Texas u-turn at U.S.?77 & 135E, (3) a traffic signal at F.M. 426 and Mayhill Road, (4) a traffic signal at I-35E and McCormick, (5) left turn capacities on U.S. 3801 (6) replacement of controller boxes and wiring at six signals, (7) acceleration and decaleration lanes at Loop 288 and Kings Row, (8) south bound right turn connection at I- 35 & U.S. 380, and (9) a metered south bound ramp signal at Loop 288 and U.S. 380. The best projects, in terms of rating, were the first four projects. Staff was requesting permission to move ahead with submission of those projects. Council Member Perry noted that the left turn lane on Fulton was a ! very difficult intersection and suggested there might be a need to move that project higher on the list. r u a a} J Y I 4 City of Denton City Council Minutes C, :_L+l 5 January 11, 1994 Page 4 9 Council Member Cott stated that there would be no attempt to reduce the use of the individual automobile. Svehla replied that that was not in this part of the program. This program was only to help move vehicles more effectively. E Council Member Chew stated that it might help to make the turn procedure on Carroll and Hilton on an arrow only instead of with the green light. Council Member Brock stated that the recommendation was to request the maximum matching proposal for the first four projects. Svehla replied that the timing of the projects would have to be known. It was suggested to propose a match of 46% on the first four projects. If the City had to prove to COG that the money was available immediately at this time, the 46% match would not be feasible. One project would have to be matched at 41%. Since these were 1995 projects, the interest would still be accumulating and there would be enough money to match at the 46% level. Council Member Brock asked about the other projects listed (5)-(9). Svehla replied that those would be submitted at a reduced rate. The City probably would not receive funding for all of the projects. If Council approved the funding at 46% for the first four projects and the projects (5)-(7) were approved, it might be possible to also match those projects. Council Member Cott asked where the money was coming from for the projects. Svehla replied that the money was interest money from the existing 1977 bond issue for University Drive. Council Member Cott stated that University Drive would not be done. pr x" r Svehla replied no that the money for this proposal was the interest money from the bonds. The other funds would remain in place ready 1 for use when the Highway Department was ready to do the University Drive project. i~ Consensus of the Council was to proceed with the proposal. 4. The Council received an update and held a discussion regarding f the progress of the renovation of the Denton Municipal Complex and i gave staff direction. .y A , k r 4 z s Y`. f city of Denton City Council Minutes January 11, 1994 Page 5 Betty McKean, Executive Director of municipal services and Economic Development, stated that the focus of the update would be on the plaza area. The feeli.ig was to create this area as a meeting place or a gathering place. Another goal of the plaza was the issue of beautification and enhancement and to have public art available at a that location. Mickey Ohland, Park Planner, stated that the design would provide an opportunity to showcase a piece of art in the future but in the s meantime would be a gathering place. The design would relate the i plaza to the building. Brick pavers would be added which would match the building and there were be a flexible arrangement of the plaza in order to be able to showcase one piece of art work or have as many as 10 smaller pieces to display. City Manager Harrell stated that staff wanted to bring this to Council was it was different from what the architect had brought to Council at a previous meeting. The price would be the same and staff wanted Council to be aware of the changes. Council Member Brock asked if these would be external changes only. McKean replied correct. Consensus of the council was to proceed with the proposal. I ~ Bruce Hennington, Facilities Manager, stated that the demolition had been completed and all the walls in Human Resources and Data Processing had been constructed. All outside windows had been cut and bricking was being done in the area. The plumbing was completed with the air conditioning in place. All the brick work had started in the police area and they were starting the walls in the other areas of the building. Council Member Cott asked how a person going to trial would be brought in the building so that he would be away from the rest of the population in the building. Hennington replied that he would be brought in through the jail and then through a door which the judge had control over. The bailiff would then escort the individual into the courtroom. k Council Member Miller asked about parking in front of the entrance to the police section of the building and suggested leaving the direct entrance open of parking. Hennington stated that currently there was planned to have parallel parking in that area but a change could be studied. I M f } 1 = 0 oS City of Denton city council minutes January 11, 1994 Page 6 Council Member Miller asked about the estimated date of completion of the project. Hennington stated that May 1 was the anticipated date for Human Resources and Information Services. The cooler/chiller ran a large area of the building and there was a need to make sure it worked properly before accepting that portion of the building. He stated that the contractor was excellent and was communicating very well with the City staff. i 2. The Council considered approval of a resolution authorizing the Mayor to execute a release relative to the estate of Ruth I. Anderson. Debra Drayovitch, City Attorney, stated that she would recommend Council consider a substitute release which she was handing out for the one in the agenda packet. The substitute release revised, to some degree, the proposed release in that the City was merely waving any right to the organ and not directing the disposition of piece was particularrelease disposition organization. the limited ponly tto any o the particular property. it would questioned the wording "effectiveness of the gift." Member Cott City Attorney Drayovitch stated that the question was whether or not the gift was effective. The following resolution was considered: N0. R94-003 AUTHORIZING A RESOLUTION MAYOR AN RELATIVE TO THE ESTATE OF RUTH I. ANDERSON; AND PROVIDING A EFFECTIVE DATE. Chew motioned, Smith seconded to approve the resolution. On roll vote, Brock "aye", Cott, "nay", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried ` with a 6-1 vote. 5. The Council considered nominations and appointments to the Solid Waste Master Plan Committee. Y Y Council Member Chew stated that he had a problem with this ap;ointment process. This was the first time he knew of where a distinction was made between places on the Council. Members at- ii Y• i S . city of Denton City Council Minutes F• :a January 11, 1994 d~~~sC Page 7 _01 large were listed for two appointments and the single member districts were listed for only one appointment. In the past there had always been the same number of appointments from each member of the Council. The other problem he had was with the process in which the single member districts would only appoint from the residential areas and had no appointments from the business area. Each member on the Council represented some type of business entity in the City. He wanted the process to be equitable and as it was proposed, it was not equitable. Mayor Castleberry indicated that the Council had had a lengthy discussion at the last meeting regarding the appointments. It was decided that the appointment process did not restrict appointments to a particular district. Council Member chew indicated that he was not referring to the fact of whether the appointment was from a particular district or not. He was referring to the way the document was laid out. Council Member Perry indicated that he had made the distinction between the three at-large members havir3 six nominees and the four was not in accord with ich district members having four nominees tih the way the Council had previously operated. He also expressed a concern regarding the third goal for the Committee which was to ~ "encourage the development of business engaged in recycling materials" which he felt touched on policy mzking. He felt that should be a charge of ~ was a policy statement and was not sure that such a committee. Council Member Cott also expressed a reservation about number of appointees and moved to equalize those appointments and have only one each for the Council. Mayor Castleberry asked the City Attorney for a ruling on procedure for the item. After a short recess, Mayor Castleberry indicated that it would be possible to vote to suspend the rules. Any Council Member could make the motion and it would require four votes of the Council. jk City Attorney Drayovitch stated that the procedure for reconsideration provided that a motion for reconsideration should be made at the next meeting. Since this item was considered two meetings ago, the proper procedure would be to vote to suspend the I rules requiring the motion to be made at the next meeting. i City of Denton City Council Minutes # January 11, 1994 ~r Page 8 ;I 9,! * p Mayor Castleberry asked the City Secretary to read the minutes of the meeting of January 4, 1994 as a review of the Council's previous action. Council Member, Miller felt that rather than having concern about an unequal number of nominations, the item could be reconsidered as no formal motions had been made. The suggested number would have to be divisible by seven which would require looking at the whole construction of the task force. Council Member Chew felt that there needed to be seven appointments, one from each Council member or have two appointments from each council member. He did not want the single member districts pitted against the at-large districts. Council Member Brock pointed out a difficulty with the suggestion I of reducing the number of at-large appointments. She had already called two people to ask to serve on the Committee in the category when it was assigned. It would be very awkward for her to not include those individuals. She would be willing to turn over one of her places to a single member Council Member. Council Member Chew stated that he was offended with the structure of the committee. j Mayor Pro Tem Smith responded to the issue of fairness in the way the Council currently appointed the board and commission members. The procedure, as currently in place, would never allow District Two to have an appointment to the Public Utilities Board. It was not possible to always make a process fair to all. she did not feel that the process had anything to do with equal appointments. Council Member Perry stated that two to one was not fair. Three members had twice the number of appointments as the others. He was satisfied with the rest of the proposal but not that portion. k.• Mayor Pro Tem Smith stated that this was the same format as before and the one which the Council reached a consensus on. She felt that the Council needed to follow the City Attorney's legal a3vice to reconsider this item. City Attorney Drayovitch stated that no motions had been made at the prior meeting so no formal action was needed. Mayor Castleberry stated that the item was open for discussion, The s consensus recel.ved at the last meeting was not binding and did not represent a formal action. t i r 5 t f City of Denton City Council Minutes January 11, 1994 Page 8 tOI Mayor Castleberry asked the City Secretary to read the minutes of the meeting of January 4, 1994 as a review of the Council's previous action. Council Member Miller felt that rather than having concern about an unequal number of nominations, the item could be reconsidered as no formal motions had been made. The suggested number would have to be divisible by seven which would require looking at the whole construction of the task force. Council Member Chew felt that there needed to be seven appointments, one from each Council member or have two appointments from each council member. He did not want the single member districts pitted against the at-large districts. Council Member Brock pointed out a difficulty with the suggestion of reducing the number of at-large appointments. She had already called two people to ask to serve on the committee in the category when it was assigned. It would be very awkward for her to not include those individuals. She would be willing to turn over one of her places to a single member Council Member. Council Member Chew stated that he was offended with the structure of the committee. 1 Mayor Pro Tem Smith responded to the issue of fairness in the way the Council currently appointed the board and commission members. The procedure, as currently in place, would never allow District _J Two to have an appointment to the Public Utilities Board. It was not possible to always make a process fair to all. She did not feel that the process had anything to do with equal appointments. Council Member Perry stated that two to one was not fair. Three members had twice the number of appointments as the others. He was satisfied with the rest of the proposal but not that portion. hayor Pro Tem Smith stated that this was the same format as before and the one which the council reached a consensus on. She felt that the Council reeded to follow the City Attorney's legal advice to reconsider this item. City Attorney Drayovitch stated that no motions had been made at the prior meeting so no formal action was needed. Mayor Castleberry stated that the item was open for discussion. The consensus received at the last meeting was not binding and did not represent a formal ection. k ' L y I 1 a City of Denton City Council Minutes January 11, 1994 Page 9 Council Member Chew stated that this item was not the same as the process for nominating individuals to the boards/commissions. He did not like the way it was presented. Council Member Miller stated that in the past these issues could be discussed in executive session. He recalled the discussion from the prior meeting being based on the representation from the entire city. He did not remember the major issue being the number of ? appointments. r s Mayor Castleberry stated that there was no attempt to have more nominations over another Council Member. The concern was to get individuals with expertise in certain areas and trying to not get the committee too big. Council Member Brock stated that the structure was suggested to the Council by the Public Utilities Board and did not come from the Council. Council Member Cott suggested that the single member district nominations be increased to two each which would put the committee number at 30. Mayor Pro Tem Smith cautioned from getting the had no problem with the way it was set up. group too large and Council Member Perry stated that this was an important committee and felt that in order to get the committee off to a good start, the number of appointments should be equalized for each council member and make a minor adjustment to the number of the committee. Mayor Castleberry stated that the proposal came from the Public Utilities Board and council might want them to review the proposal. Council Members Miller and Perry agreed with that suggestion, Council Member Brock stated that there was no need to return the item to the Public Utilities Board unless Council was going to tell them exactly what to do. If all the Council wanted was to be sure that all members had the same number of appointments, Council could make those changes. Mayor Castleberry stated that if each member had two appointments, there would be an additional four members to the committee. If each member had only one appointment, the number on the committee would be reduced by six. I R a r nllii: -oO'~ City of Denton City Council Minutes -A'-5 w=2 January 11, 1994 Page 10 Chew motioned, Cott seconded to add four places to the single member district. On roll vote, Brock "nay", Cott "aye", Miller "nay". na Smith " y'', Chew aye , Perry "aye", and Mayor Castleberry Motion failed with a 3-4 vote. Miller motioned, Perry Seconded to select three nominations from the business community which would reduce the Size of the committee by three members. Mayor Pro Tom Smith asked which of the businesses would be cut from the list. Did the Public Utilities Board have some reason for listing the particular businesses. Bob Nelson, Executive Director for Utilities, stated that the suggested industries dealt with products which had recycling aspects associated with their waste. Counoil Member Miller stated that if there was no representation from certain industries, the committee could get input from them at ! public hearings, etc. Those aspects of the business community would not be ignored even though there was no direct representation on the committee. Council voted on council Member Miller's motions. on roll vote, 1 Brock 'nay". 2evote'.aye'' andtMayor Cast eberry'"aye"•S Motionncarri d with ae5~ Mayor Castleberry indicated that nominations would be needed at the next Council meeting. Council Member Miller suggested suspending the rules to nominate and appoint at the same meeting. Mayor Pro Tem Smith nominated Joyce Pool. c' Council Member Brock nominated Allen McMillan Council Member Miller nominated Dale Branum. Mayor Pro Tom Smith expressed a concern regarding nominating and voting at the same time as there might be a need to check out possible nominations. ' 6. The Council considered an a Board. PPointment to the Airport Advisory c.s,x {J . k•n QrM1 • Ir FT 1 ' 9 City of Denton City Council Minutes January 11, 1994 a _~-~h -ei~3Q~Ga Page 11 .4ayor Castleberry indicated that Council Member Cott had nominated James Jamieson at a prior meeting. on roll vote, Brock "aye", Cott, "aye", Miller "aye", smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. f 7. Miscellaneous matters from the city manager. Lloyd Harrell, City Manager, presented the following items: A. Unless Council desired a meeting, staff did not see a !1 need for a meeting on the 25th of January. B. Early voting for the sales tax amendment had ended with I a total of 861 votes cast compared to 1461 votes cast at the last ll~ City Council election. C. The Planning Department was compiling the final year-end figures for building activity. Single family building permits were up 56% from 1992 to 1993. There was a 47% increase in the value of new permits for businesses from 1992 and the overall permitted , value report increase of $81 million between 1992 to 1993 which was a 21.7* increase over the increase between 1991-92. E 8. There was no official action taken on Executive Session items discussed during the Work session Executive Session. I 9. New tusiness There were no items of New Business suggested by Council Members for future agendas. With no further business, the meeting was adjourned at 7:45 p.m. BOB CASTLEBERRY, MAYOR { CITY OF DENTON, TEXAS t I JENNIFER WALTERS CITY SECRETARY S/ CITY OF DENTON, TEXAS ACCO0188 ir1 R , Y 6 t t L) S- CITY OF DENTON CITY COUNCIL MINUTES- JANUARY 12, 1994 pv JANUARY The Council convened into a joint session with the DISD Board of Trustees on Wednesday, January 12, 1994 at 12 noon. PRESENT: Mayor Castleberry] Mayor Pro Tem Smith; Council Members Brock, Chew, Cott, Perry, and Miller. ASSENT: None Mayor Castleberry indicated that the City's December sales tax which did not include all the Christmas business, was up 353 for the year. 1. The Council held a discussion regarding mutual assistance j between the City of Denton and the DISD and encouraged continued joint efforts. I j Albert Thomas, Superintendent of Schools, reviewed the mutual assistance projects between the City and School District which included shared election expenses, participating in the City's Open House, participating in "A Vision for Denton - the 21st Century", joint use of local cable access - Channel 26, participation in the Adopt-A-School program, participation in the DARE program, participation in fire prevention and safety programs, participation in the After School Action Site program, joint use of the proposed South Lakes park, joint use of facilities, gyms, athletic fields, 1 and recreation center, and participation in the school crossing guard program. He indicated that he hoped the list of mutual projects would continue to grow. 2. The Council held a discussion regarding the broadcasting of City Council meetings and DISD School Board meetings using the local cat,le access via Channel 26. Lloyd Harrell, City Manager, stated that Council had started televising council meetings approximately three months ago. The experience with the televising and the feedback received was very positive. It was felt that many individuals were watching at least a portion of the meetings. Issues relative to the DISD included formalizing an agreement regarding the sharing of equipment to televise the meetings and the potential conflict of meeting dates. Currently the Council was holding work sessions on the second and fourth Tuesdays which might be of community interest. As those were the evenings of the DISD meetings, there might be a potential conflict with televising. There needed to be a discussion regarding the expansion of the council meetings and potential conflict with the DISD meetings. 3. The Council held a discussion regarding a new elementary Y° school in Denton. f M City of Denton City Council Minutes , 5 January 12, 1994 Page 2 Dr. Thomas indicated that the growth of the DISD district appeared V to be in the east and southeast portions of the City. Issues of racial mix, socio-economic mix, etc. had to be considered when looking at a potential school site. The DISD had a commitment to make the new elementary school, Tomas Rivera, the best possible school for Denton ISD students. There was a need for an additional elementary school but a site was not known at this time. Council Member Cott indicated that a high school tax rate was not desirable in Denton and asked how long it took to break even with regards to individuals paying school taxes. j Thomas replied that the new school would house 620 students and only a few portables would be eliminated. There never was really a break even point when it came to dealing strictly with tax dollars. i Mayor Pro Tem Smith asked how the school district boundaries were originally defined. Thomas replied that the lines evolved over time and through consolidation of smaller districts, 4. The Council held a discussion regarding the proposed one-half cent sales tax proposal to reduce property tax. Lloyd Harrell, City Manager, stated that there would be a special election on Saturday, January 15th to propose increasing the sales tax by one-half of one percent and reducing the property tax an equal amount. If approved, the proposal would go into effect October 1, 1994. It was estimated that property taxes for the City of Denton would be reduced by approximately 20%. 5. Miscellaneous Matters Dr. Thomas noted that the DISD was dealing with the issue of student safety and school safety in the area of the jails. With no further business, the meeting was adjourned at 1:10 p.m. 3 BOB CASTLEBERRY, MAYOR 't CITY OF DENTON, TEXAS j' JENNIFER WALTERS CITY SECRETARY CITY OF DENTON, TEXAS t is . 6 i 1 kl i 1 s CITY OF DENTON CITY COUNCIL MINUTES -~2 January 18, 1994 Work session of the City of Denton City Council on Tuesday, January '(I 18, 1994 at 5:15 p.m. in the Civil Defense Room. PRESENT: Mayor Castleberry; Mayor Pro Tem Smith; Council Members Brock, Cott, Perry, and Miller. ABSENT: Council Member Chew 1. The Council did not meet in Executive Session during the Work Session. 2. The Council received a presentation and held a discussion regarding the Comprehensive Annual Financial Report, the Single I Audit, and the Management Letter for the year ending September 30, I 1993. Kathy DuBose, Director of Accounting and Budget Operations, reviewed the Comprehensive Annual Financial Report which contained an introductory, financial and statistical section. The report included all funds and account groups of the City and contained information which compared each different di vision within the general fund to its budget both actual and encumbrances. Council Member Chew joined the meeting. DuBose continued with the results of 1 operations for the utility fund. The Increase in retained III I earnings for the electric fund was $926,000, for the water system, $2 million; and for the wastewater system, $1 million. There were no deficits and no ending losses in any of these funds. Another section of the report indicated comprehensive notes to the financial statement which detailed the activity during the years while another section indicated statistical information for the last 10 years, one comparison in the statistical area indicated property tax rates and levies for the City, County and the School District. The City went from $6 million to $13.7 million in ten years. The School District increased $23 million in same time period and the county increased $20 million in that same time period. George Scott, Deloitte & Touche, stated that they had performed an outside audit for the city done in conformance with general audit standards and in accordance with government audit standards. Their opinion of the general purpose financial statements was unqualified and was a clean opinion. The City's financial statements fairly represented the economic condition of the City as of September 30 , 1993. The general accepted auditing standards and Government auditing standards required that they plan and perform an audit to obtain reasonable assurance whether the general purpose financial statements were free of material misstatements. An audit included examining, on a test basis, evidence supporting the amounts and it s i City of Denton City Council Minutes January 18, 1994 r, _ /~s~` Page 2 0436 fd.5 disclosures in the general purpose financial statements and assessing the accounting principles used and significant estimates made by management. The Single Audit Report was a series of reports addressing various issues of compliance with federal laws and regulations. One report addressed the internal control environment of the City and the second addressed compliance with federal laws and regulations. It was found that the internal control structures of the City were operating and were in compliance with the City's policies and procedures. Testing for compliance with federal laws and regulations found no situation where there was a compliance issue. A third report was a report to management to review the internal control structure and administrative environment, There were five items mentioned in that management report which included (1) cash and investments which suggested that the City review if its policies and depository agreement regarding the maintenance of pledged collateral were adequate to ensure appropriate security of City assets; (2) contributed capital received from developers was received by the Engineering Department and it was suggested that the Accounting Department establish periodic communication with the Engineering Department to ensure that the methodology and responsibility for recording contributed capital was clearly defined; (3) inventory procedures should be modified so that the Purchasing Department verified all inventory reports for accuracy and the Accounting Department should compare the IN40 report received to a report on physical inventory counts to ensure proper recording of year-end inventory; (4) the Internal Auditor should continue to focus on projects which could provide the City with cost savings through direct financial recovery or savings for the City; and (5) investigate the potential uses of current systems in Data Processing to reduce paper flow and increase efficiency. John McGrane, Executive Director for Finance, presented Council with a response to the Management Letter. In the area of cash and investments the City agreed with the suggestion to consult with the City's legal counsel to determine if the City's policies and depository agreement regarding the maintenance of pledged collateral were adequate to ensure appropriate security of City assets. In response to the Contributed capital observation the City had instituted procedures whereby the Engineering Department would forward the contributed capital evaluation to the Senior Utility Accountant in the Accounting Department for recording. The City agreed with the recommendation regarding the inventory procedures and would comply with it during the next physical inventory process. The City also agreed with the recommendation that the Internal Auditor should continue to focus on projects which would provide the City with cost savings through direct financial recovery or savings for the City. In regards to the Data ' I F l t r I City of Denton city cou January 18, 1994 council minutes Page 3 3 -7 ey r¢tf ``Slo Processing observation, the City had already begun operational studies on the fleet management and inventory systems. A task force had been formed to look at a long range strate information and technology, gy for both The ction concerning the C ty's WellnessiPro ram. and gave staff Tom Klinck, Director of Human Resources, stated that on December 21st two subcommittees of the Wellness Committee reviewed the wellness recommendation to Council and reconfirmed the Committee's approach to wellness for 1994. The purpose of the wellness program was to make a commitment to health and wellness. The 1989-93 wellness initiatives included employee use of parks and recreation facilities with free membership, TWU Wellness Center di3count membership, flexible work schedules to allow employees to exercise during the work day, Wellness Day Fair, Wellness Wednesdays, and exercise and smoking cessation the committee were to reduce in i ivdual.and organizationalohealth care costs, reduce potential for workerst compensation costs, increase employee productivity and reduce absenteeism and sick leave use and increase employee morale. Phase one - Year one assessment would Implement ' employees, wellness program through a health risk disseminate the health risk profit sea evaluate then organizational profile and prepare 1994/95 budget recommendations, Phase {i Year Two would include increased participation in the health risk assessment, conduct health and wellness education disseminate' the health risk assessments, develop wellness program Incentives for employees, and update the organizational summary of health risk, phase Three - assessment to employees and Ydep ndents,odeterm ne the feasibility of expanding physical fitness/recreation, cons consider an on-site wellness coordinator, and determine a reduction of health risk at the three year mark. Phase Four - ear Four feasibility of an on-site wellness coordinator would consider the continue with the health risk assessments for employees and dependents, update the organizational summary of health risk, and coordinate the summary with health insurance bid, organizational 1jarticipationP at the Five Five would reassess whether the program's goals were met. In 1 year the proposal vwasato direct the wellness activities toward gathering information that could assure the City that it was focusing its resources where the most impact and results could be accomplished. An overall profile of City employees, wellness was the most important and initial step. It was recommended that employees participate in a voluntary and confidential health risk assessment. This assessment would provide confidential information concerning an empIoyeels health i I x i '0 0 ~y r City of Denton city council Minutes i' January 18, 1994 Page 4 s,) and wellness lifestyle practices and habits. It would also provide a comprehensive profile report on the health and wellness of the Cityls workforce. This information would be used to target specific health and wellness problem areas. Participation reach Sot of voluntary with incentives (non-monetary) Y and the employees to participate. The Wellness Wednesdays would also continue. was risk assessment would be estimatd that the cost of thelhealthl used employee. to expand the Wellness Wednesdays. er the $17,000 at $25 assessment would be per j Council Member Miller asked if the health assessment would be an annual program. Klinck replied yes that it would be an annual assessment. Council Member Miller asked at what point would the assessment not be of value on an annual basis. Joseph Portugal, Assistant to the City Manager, stated that the initial year tests would not be much more sophisticated than basic tests. Subsequent years it could be enhanced to include chest x- rays, etc, to continue to test the employee to help plan for a long term assessment profile. over time there would be the data available to determine how the program was working. Council Member Miller asked about funding for smoking cessation programs. Klinck replied that under the current benefits package, patches were not covered. In the future it might be considnrd to cover patches in the Wellness Program to assist employees to stop smoking. Council Member Cott asked why the City was paying for wellness at no cost to the employees and not making it mandatory. Klinck replied that the first year of funding was for $19,000. or! That would only purchase the initial health risk assessment to provide general health data on employees. Council Member Perry stated that there was no mention of psychological well-being in the program. Portugal replied that the employee questionnaire had such questions k' built into it. ti 4 1 Y y fir' tra. ~1 S~ -Oa5 City of Denton City Council Minutes ' • iLr~-~-- January 18, 1994 Page 5 Council Member Brock stated that such a program would overall reduce costs for an organization. Claims per employee were lower going through the wellness program and would ultimately save the taxpayers money. i Council Member Cott stated that if the City believed in the program, it should be made mandatory. He would not have a problem with the program if it were mandatory. i Mayor Pro Tem Smith stated that it was not possible to make everyone become involved. The City needed to pay for the assessment as an incentive to starting the program. i Klinck presented the time schedule for January through May for the assessment process. Consensus of the Council was to proceed with the recommendation. The Council convened into the regular meeting of the City of Denton City Council on Tuesday, January 18, 1994 at 7:00 p.m. in the Council Chambers. PRESENT: Mayor Castleberry; Mayor Pro Tem Smith; Council Members Brock, Cott, Perry, and Miller. ABSENT: Council Member Chew 7:00 p.m. -lu 1. Pledge of Allegiance The Council and members of the audience recited the Pledge of Allegiance. 2. The Council considered approval of the minutes of the Regular Session of December 7, 1993, the Executive Session of December 140 3 1993, and the Regular Session of December 21, 1993. Perry motioned, Smith seconded to approve the minutes as presented. 4- On roil vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", 4 f Perry Plays", and Mayor Castleberry "aye". Motion carried unanimously. council Member Chew joined the meeting. 3. The Council considered approval of a resolution of appreciation for Robert Hagemann, ay; I v . I~ City of Denton City Council Minutes January 18, 1994 pL..~,F~4~ . -00-5 Page 6 The following resolution was considered: RA94-001 RESOLUTION OF APPRECIATION FOR ROBERT HAGEMANN Brock motioned, Chew seconded to approve the resolution. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew Faye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 4. The Council considered approval if a resolution of appreciation for Thad Blocker. f The following resolution was considered: RA94-002 RESOLUTION OF APPRECIATION FOR THAD BLACKER Chew motioned, Smith seconded to approve the resolution. On roll Vote, Brock "aye", Cott, llaye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mh or Castleberry "aye". Motion carried unanimously. 5. Consent Agenda i Perry motioned, Brock seconded to approve tht! Consent Agenda as ` presented. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. A. Bids and Purchase orders: 1. Bid 01570 - James Street Box Culverts f 2. Bid 11564 - Conversion of Computer Circuit Breakers I ~•J~ 3. Sid /1566 - 69 KV Circuit Breakers r 4. P.O. 041955 - Tem le - Uader round Power Cable 5. P.O. 141495 - Cummins - PVC Conduit f B. Tax Refunds ,y 1. Safeco Land Title Co. for William A. Lynch - $575.58 i -V; M 3 ~ i J f, i { I 1 . 1 r s City of Denton City Council Minutes d January 18, 1994 t s, Page 7 6. Ordinances A. The Council considered adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, equipment, supplies or services. (5.A.2. - Bid 015641 5.A.3. - Bid 01566) The following ordinance was considered: NO. 94-006 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. smith motioned, Chew seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. B. The Council considered adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements. (5.A.1. - Bid 11570) The following ordinance was considered: NO. 94-007 I AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. Smith motioned, Brock seconded to adopt the ordinance. on roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew i, "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. C. The Council considered adoption of an ordinance providing for the expenditure of funds for emergency purchases of materials, equipment, supplies or services in accordance with the provisions of state law exempting such purchases from requirements of competitive bids. (5.A.3. - P.O. 141955, 5.A.4. - P.O. 141495) x'; 4 y 1( City of Denton City Council Minutes January 18, 1994 -061 Page 8 The following ordinance was considered: NO. 94-008 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE DATE. Smith motioned, Brock seconded to adopt the ordinance. on roil vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. D. The Council considered adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, equipment, supplies or services. (Bid 11571 - compost grinder) Bob Nelson, Executive Director for Utilities, stated that this item was for a compost grinder which was part of the yard waste reduction program and part of 1994 CIP program. The equipment would be used to grind brush and use it as compost at the Wastewater Treatment Plant. When the equipment was originally bid, the low bid was $125,000 but it did not have the proper loading device on the equipment. It was decided to rebid the unit in order to get the proper equipment on the machine. The second bid from the same company was too high plus had a 75 day deliver. The second low bid had a 5 day delivery and a tractor loading device which was more functional. Staff and the Public Utilities Board felt that the bid from Stewart and Stevenson was the best bid and recommended approval. The following ordinance was considered: NO. 94-009 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES) PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. Chew motioned, Perry seconded to adopt the ordinance. on roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. r FU q ' e4 i s k i City of Denton City Council Minutes January 18, 1994 _ /-91t E. The Council considered adoption of an ordinance providing for the renaming of Greenfield Woods Parkway to Deerwood Parkway, (The Planning and zoning commission and the Historical Landmark Commission recommended approval.) Frank Robbins, Executive Director for Planning and Development, stated that this ordinance would rename the street to Deerwood Parkway. There were no addresses currently on the street and would not be a conflict with 9-1-1. The Planning and Zoning Commission and the Historic Landmark Commission recommended approval of the request. The following ordinance was considered: NO. 94-010 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR THE RENAMING OF GREENFIELD WOODS PARKWAY TO DEERWOOD PARKWAY; AND PROVIDING FOR AN EFFECTIVE DATE. Brock motioned, Chew seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. F. The council considered adoption of an ordinance repealing Ordinance No. 93-227 and substituting therefor an ordinance allowing certain employees of the City who have terminated previous memberships in the 'T'exas Municipal Retirement System, to deposit the sums so withdrawn, plus annual withdrawal charges, and allowing and undertaking the cost of allowing any such employee credit in such system for all service to which such employee had been entitled at date of such withdrawal, with like effect as if all f such service had been performed as an employee of this City. City Manager Harrell stated that this proposal had been part of this yearts budget and provided for the implementation of prior service buy back. The previous ordinance indicated an effective date of December 11, 1993 in accordance with directions from TMRS. Within the last few weeks TMRS had contacted the City and asked ' that the effective date be changed to December 27,1993. The following ordinance was considered: ~ i s' } City of Denton City Council Minutes January 18, 1994 o swa Page 10 V 97 NO. 94-011 AN ORDINANCE REPEALING ORDINANCE NO. 93-227 AND SUBSTITUTING THEREFOR AN ORDINANCE ALLOWING CERTAIN EMPLOYEES OF THE CITY WHO HAVE TERMINATED PREVIOUS MEMBERSHIPS IN TEXAS MUNICIPAL RETIREMENT SYSTEM, TO DEPOSIT THE SUMS SO WITHDRAWN, PLUS ANNUAL WITHDRAWAL CHARGES, AND ALLOWING AND UNDERTAKING THE COST OF ALLOWING ANY SUCH EMPLOYEE CREDIT IN SUCH SYSTEM FOR ALL SERVICE TO WHICH SUCH EMPLOYEE HAD BEEN ENTITLED AT DATE OF SUCH WITHDRAWAL, WITH LIKE EFFECT AS IF ALL SUCH SERVICE j HAD BEEN PERFORMED AS AN EMPLOYEE OF THIS CITY; AND PROVIDING FOR AN EFFECTIVE DATE. Chew motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye'', and Mayor Castleberry "aye". Motion carried unanimously. 0. The Council considered adoption of an ordinance amending Chapter 29 of the Code of Ordinances of the City of Denton, Texas to provide for the adoption of the Uniform Fire Code, ~ 1991 Edition providing for amendments thereto; reestablishing permit fees; providing for a penalty in the amount of $2,000 for violations thereof; providing for a severability clause; and repealing all ordinances in conflict therewith. Bob Hagemann, Fire Marshall, stated that this ordinance would I' update the City's Fire Code from the 1985 to the 1991 code. Council Member Cott asked if this had been discussed with the home builders and the chamber of Commerce. Hagemann replied no. i Mayor Pro Tem Smith asked what was included in the updating. Were there any significant changes between the two codes. Hagemann replied that the 1991 code was merely an updated version. City Manager Harrell stated that the fire code was a very technical document which was reviewed by individuals familiar with such technicalities and was not usually filed with the Chamber for review. ' Council Member Brock asked where the Code originated and who evaluated that Code. 7 t 5 City of Denton City Council Minutes January 18, 1994 Pages it Hagemann stated that the model code was written by international building officials and by the Fire Chiefs Association. Council Member Miller stated that he had checked with staff regarding any major changes in the new code and was satisfied that there wero no major changes. He felt it did not need to be sent to the Chamber. Council Member Cott suggested postponing action for a week so that the Chamber could review the new code. i Council Member Chew agreed with Council Member Miller that the code did not need to be reviewed by the chamber. The following ordinance was considered: NO. 94-012 I AN ORDINANCE AMENDING CHAPTER 29 OF THE CODE OF ORDINANCES OF THE CITY OF DENTON, TEXAS TO PROVIDE FOR THE ADOPTION OF THE UNIFORM FIRE CODE, 1991 EDITION; PROVIDING FOR AMENDMENTS THERETO; REESTABLISHING PERMIT FEES; PROVIDING FOR A PENALTY IN THE AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; PROVIDING FOR A SEVERABILITY CLAUSE; REPEALING ALL ORDINANCES IN CONFLICT THEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. Miller motioned, Perry seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "nay", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried with a 6-1 vote. H. The Council considered adoption of an ordinance authorizing the Mayor to execute a supplemental agreement to a contract between the city of Denton and the United States of America for recreational. development tPub y Roberts Utilities Aubrey) and Lewisville Lakes. recommended approval.) f Bob Nelson, Executive Director for Utilities, stated that this project had covered a long period of time. He presented a time line of the project. In 1985 Ray Roberts Lake was authorized by Congress and required recreation development associated with the project. Denton and Dallas signed the contracts in 1980 with Ray 4 Roberts and Lewisville Lakes operating in tandem. As a result of that tandem operation, Lake Lewisville was raised 7 feet in 1987 which added additional recreational space on Lake Lewisville. The Federal Government required the local sponsors and the Corps to build recreational facilities on Lake Lewisville. In 1982 Dallas s r k R lY City of Denton City Council Minutes 0 oeS January 18, 1994 Page 12 1'Y ~4 b sgc~~ te` and Denton, with the support of the Texas Parks Department, asked that a greenbelt be built between the two reservoirs along the Trinity River instead of additional parks on Lake Lewisville. Reasons for the greenbelt concept were that it could guard against the stream pollution, the State at that time was building the Hackberry Park on Lewisville, the cost was much less, the State offered to operate the greenbelt but the cities would have to operate parks on Lake Lewisville, and environmentalists urged the development of a greenbelt. The Corps agreed to substitute a greenbelt provided the cities would participate on a 50-50 development basis of Hickory Creek Park in which the Corps would operate the Park. The Park was built at a cost of $4.5 million. In the early 1980's there were some questions as to whether the 1965 law authorized the use of federal funds on the greenbelt and in 1986 Congress approved the use of federal funds on the greenbelt. In 1990 Congress set the federal funding at 37.5% and changed the land value basis from pre dam to post dam values. In 1992 the City Council approved a letter of intent with the Corps to proceed with the greenbelt. The Assistant Secretary of the Army signed the agreement authorizing the Corps to proceed on the greenbelt in 1993. The greenbelt would extend from Highway 380 to the Ray Roberts Dam. Greenbelt acreage would include 1600 acres, 660 acres would be fee simple, 440 acres would be flowage easement of Lewisville Lake purchased as fee simple, and 500 acres would be t conservation easement. The greenbelt would be 1000' to 20001 wide and the cost of the greenbelt was estimated at $9.3 million. Denton would have 16.25% at a cost of $1.671 million or $117,000 per year. Completion date was estimated to be 1997. The development of the area would have a fence on the edge of the fee simple area and a conservation easement back from the fence. The existing landowners would be able to use the property for the same agricultural purposes they now do. The Corps would install s pedestrian gates in the fences if landowner so desired. The purpose of the supplemental document was to amend the original 1980 document which followed federal law and now authorized federal funds on the property. It also changed the percentage values to recognize that Denton would pay 16.25% Council Member Cott stated that the cost of the property would be approximately $500 per acre. Nelson stated that the actual price of the land was approximately $6.3 million for the value of the land. The amount of land which would be bought was 660 acres of fee simple, 440 acres of flowage and 500 acres of conservation easement - which left the use of the property to the landowner but did not allow building on that easement. r k city of Denton City Council Minutes January le, 1994 Page 13 17 0/ Council Member Cott asked if the landowners were notified of this particular meeting. Nelson stated not that he was aware of. Such activities were well published. In September of 1992 there was a public hearing in Pilot Point regarding hethatissue. time,1ethe Corps Corpssh d hadetwoslake at that point information meetings. Council Member Cott felt that ng the landowners had not been properly notified regarding meeting. Mayor Castleberry indicated that there were speaker cards on this item. Robert McCallum stated that Mr. Nelson had given some wrong facts regarding the issue. In regards to the conservation easement, the property owners could not drive, hunt, spray or cultivate the property. The easement Sias very restrictive and in fact was a taking of property. It was characterized that this was only a conservation easement but it would destroy the use Of p2 $ertyMin the area. The State of Texas declined to pay their Nelson's figures were all based on the fact that the Parks and Wildlife Department would assume the operation and maintenance of this area. That agreement had not been reached. The City of Dallas 1 did not know if the Parks and Wildlife would operate the area. There was no agreement signed for this proposal. To approve the proposal tonight would obligate the Council to operate and maintain the area unless the Parks and wildlife agreed to maintain the area. The Council should go to Parks and Wildlife for an agreement before assuming obligation. Trey Martino stated that he was concerned with what the project would do to the value of the land for grazing and agriculture uses. He was also concerned about safety issues and what problems might control the be caused with the project. As the County could not would happen reer Clear c right-of-way along the highway under to an eleven mile stretch. The safety issue was important to him. Robert Venable stated that he had only received notice this morning the ori of the meeting and did not have a agreement. He askedwthe Councilnto agreement nor the supplemental agre postpone consideration until the landowners had adequate time to review the documents. Mary Denny stated that she was State Representative for District 63 -it on the House Ariculture and Wife e.served One of the areas of responsibility ford that and enttCocaac mm ayS, -.E t a { 1r ~ e City of Denton City Council Minutes January 18, 1994 Page 14 -A Committee was oversight of Texas Parks and Wildlife. In the appropriations passed for parks and wildlife for this biennium there was no additional funding for this greenbelt. The State was not funding any extra projects and this project was not included in the current funding. Many landowners did not receive adequate notice regarding this meeting and felt that any Council action might be premature. She had serious questions about the preparedness of the State to take over responsibility of the area. Council Member Miller asked if the City of Dallas would be considering a similar agreement. t Nelson replied that both Dallas and Denton as local sponsors would have to approve the amendment. It was anticipated that the City of Dallas had the amendment scheduled for consideration in February. Council Member Miller asked about the facts concerning the conservation easements. Nelson replied that he had not read verbatim the conservation € easements. He knew what the Corps of Engineers had expressed in the public hearings in which the Corps would continue to allow the property to be used for the existing agricultural purposes. Council Member Hiller asked if there was some type of requirement by the Corps of Engineers that there be some type of park or greenbelt in the area. This agreement had already been approved by the Corps. Nelson replied correct. Hearings started on the proposal in the early 1980's. The greenbelt project was originally proposed in a 1974 supplement by the Corps of Engineers. In 1975 the U.S. Fish and Wildlife service endorsed the proposal and in 1976 the Parks and Wildlife endorsed the proposal. Denton and Dallas, under the 1965 law, were required to put recreational facilities on Lake Lewisville. The cost of those facilities and the daily maintenance of those facilities was high and was the reason for the greenbelt concept. Council Member Miller asked if there had been discussions with the Parks and Wildlife Department regarding maintenance of the area. The current biennium did not provide for the funding of such but the project would not be completed until 1997. I Nelson replied that early in the proposal, the Parks Department had expressed that they would operate the parks. In the letter of 1991-92 when they withdrew their capital funding, they also put a cloud on whether they would pay the operating costs of the a ~ R city of Denton City Council Minutes January 18, 1994 Page 15 greenbelt. There was no firm agreement on whether they would operate the greenbelt at their expense. They had expressed an interest in operating the greenbelt but wanted to be subsidized by the cities of Denton and Dallas for those costs which they could not recoup through some type of fee. They were under contract for the parks system on Ray Roberts and there was a possibility that this could be operated in conjunction with those facilities. Denton would pay 26% of any costs and Dallas would pay 744 of any unreimbursed operating costs. Council Member Miller asked what the attitude of the corps would be if the City did not approve the supplemental agreement. Nelson replied that there were many different entities moving on line in anticipation of this project. If the City did not approve the supplemental agreement the Corps would probably continue to point out that Denton still had a recreation development obligation somewhere on the Lewisville area of the lake. Those projects were expensive as was the operating expenses. Council Member Miller asked about the time frame for approving the agreement. Nelson replied that there was no particular hurry regarding the approval but did not think the Corps would purchase any property until Denton and Dallas entered into the contract. Council Member Cott felt that the City should have notified the property owners before this meeting. When the river was fenced, cattle in the area might need to use it when there was a drought. Me felt the Council needed to postpone action. Nelson stated that there was no intention to not keep the public involved. It was the responsibility of the Corps to deal with the landowners. The City had no direct dealing with the property owners. City Manager Harrell stated that the City's relationship had been between the Corps and the City of Dallas, contracting with the Corps to be the contact agency with the landowners. The Corps would hold the public meetings and negotiate for the right-of-way. This was not a new issue. This was an issue that not only this Council but several previous councils had endorsed through incremental steps. This debate was not whether to spend recreational money to develop recreational facilities as by law Denton and Dallas must do so. The debate was whether the citizens of Denton and the region would receive more public recreation benefits through the City's payments to the Corps of Engineers I r t 1 . a City of Denton City Council Minutes/- S January 18, 1994 - Page 16 P~ s a s developing this unique recreational opportunity between the two lakes. Past councils felt that this project made sense. Council Member Brock stated that developing some kind of recreational facility to replace that which was lost when Lake Lewisville was raised, was part of the price that Denton paid for the water of Lake Ray Roberts. Denton had no choice regarding the development of some type of recreational facility. Nelson stated that in the original contract and in the 1965 law which authorized the reservoir, there was a requirement for a certain amount of recreational facilities on Lake Lewisville. Council Member Perry stated that he had tracked the project since he had been on Council and that it had a long history from prior councils. This was not a hasty consideration as it was a ten year project with many opportunities for citizen input. Mayor Pro Tem Smith stated that the supplemental agreement did not change the fact that there was an agreement to provide a facility. It brought up to date the fact that the Corps had approved the project and set out the figures for completion. It had nothing to do as to whether or not it would happen. i Nelson replied that the City had the responsibility for recreational facilities and the greenbelt was selected as the master plan and what Congress had authorized and allocated money f for. Mayor Pro Tem Smith stated that the supplemental agreement did not change the initial agreement and set out how the project would be done. Nelson stated that it set out the percentages and reflected those items which federal law indicated pertained to the project. Council Member Cott stated that the specific difference was put down t that i he lace, it T p he last meeting regardi in 1988 or 1992. In order to be air there was at need to have the landowners present before Council approval. j Council Member Miller stated that the decision had been made and felt that the landowners wanted that decision to be reversed. Hearings had already been held and this was not a public hearing. This ordinance only took care of the paperwork for something " already done. , A i, J. ti 1 fl r f I City of Denton City Council Minutes January 18, 1994 Page 16 ,_rsss- developing this unique recreational opportunity between the two lakes. Past councils felt that this project made sense. Council Member Brock stated that developing some kind of recreational facility to replace that which was lost when Lake Lewisville was raised, was part of the price that Denton paid for the water of Lake Ray Roberts. Denton had no choice regarding the development of some type of recreational facility. Nelson stated that in the original contract and in the 1965 law which authorized the reservoir, there was a requirement for a certain amount of recreational facilities on Lake Lewisville. Council Member Perry stated that he had tracked the project since he had been on Council and that it had a long history from prior councils. This was not a hasty consideration as it was a ten year project with many opportunities for citizen input. Mayor Pro Tem Smith stated that the supplemental agreement did not change the fact that there was an agreement to provide a facility. It brought up to date the fact that the Corps had approved the project and set out the figures for completion. It had nothing to do as to whether or not it would happen. ? Nelson replied that the city had the responsibility for recreational facilities and the greenbelt was selected as the master plan and what Congress had authorized and allocate for. d money Mayor Pro Tem Smith stated that the supplemental agreement did not change the initial agreement and set out how the project would be done. Nelson stated that it set out the percentages and reflected those items which federal law indicated pertained to the project. Council Member Cott stated that the specific difference was that it put down the place. The last meeting regarding this proposal was in 1988 or 1992. In order to be fair there was a need to have the landowners present before Council approval. Council Member Miller stated that the decision had been made and felt that the landowners wanted that decision to be reversed. Hearings had already been held and this was not a public hearing. This ordinance only took care of the paperwork for something " , already done. I City of Denton City Council Minutes January 18, 1994 ~S Page 17 - ~Sa4'~ The following ordinance was considered: Sy NO. 94-013 j AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE A SUPPLEMENTAL AGREEMENT TO A CONTRACT BETWEEN THE CITY OF DENTON AND THE UNITED STATES OF AMERICA FOR RECREATIONAI, DEVELOPMENT AT RAY ROBERTS (FORMERLY AUBREY) AND LEWISVILLE LAKES; AND PROVIDING AN EFFECTIVE DATE. i Chew motioned, Perry seconded to adopt the ordinance. On roll I vote, Brock "aye", Cott, "nay", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried with a 6-1 vote. 1. The Council considered adoption of an ordinance creating a Municipal Court of Record in the City of Denton; amending sections of the code of ordinances of the City of Denton; and ,a providing for severability. Council Member Cott left the meeting. City Manager Harrell stated that State legislation last year authorized the creation of a Denton Court of Record. This ordinance placed that authorization into existence and provided for i an effective date of August 1, 1994. i The following ordinance was considered: NO. 94-014 i i AN ORDINANCE OF THE CITY OF DENTON, TEXAS CREATING A MUNICIPAL COURT OF RECORD IN THE CITY OF DENTON; AMENDING SECTIONS OF THE CODE OF ORDINANCES OF THE CITY OF DENTON; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Chew motioned for approval of the ordinance for former Council Member Jim Riddlesperger, Perry seconded the motion. On roll vote, Brock "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", V, i i and Mayor Castleberry "aye". Motion carried unanimously. J. The Council considered adoption of an ordinance approving . ` an agreement between the City of Denton and Denton Independent School District; authorizing the City Manager to execute the agreement; and approving the expenditure of funds therefor. ' Mayor Pro Tem Smith left the meeting. i > Y Y " City of Denton City Council Minutes January 18, 1994 Page 18 o~ysa~ Eric Billips, Human Services Specialist, stated that this was the last of the human service agency recommendations for funding under the general fund budget. Under this program the City of Denton would enter into an agreement with the DISD authorizing the Teens Taking Responsibility for Parenting Success Program to spend City funds for the purposes of providing child care for the students enrolled in that program. The maximum amount to be spent was $20,600 on a reimbursement basis. li Mayor Pro Tem Smith returned to the meeting. The following ordinance was considered: NO. 94-015 AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON INDEPENDENT SCHOOL DISTRICT; AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT; APPROVING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING ?s~^:NN EFFECTIVE DATE. Chew motioned, Perry seconded to advv,L the ordinance. On roll vote Brock "aye", Miller nayen, Smith "aye", Chew "aYa", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. K. The Council considered adoption of nand rduse inance 1 canvassing returns and declaring results a sales election held within the City on January 15, 1994. Council Member Cott returned to the meeting. +1 The following ordinance was considered: No. 94-016 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, CANVASSING RETURNS AND DECLARING RESULTS OF A SALES AND USE TAX ELECTION HELD 15 1994. WITHIN THE CITY ON JANUARY r r Miller motioned, Chew seconded to adopt the ordinance with the numbers as read by the City Secretary, on roll vote, Brock "aye", Cott, "aye", Miller "aye", smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. t 7, The Council considered nominations and/or appointments to the Solid Waste Master Plan Committee. Mayor Castleberry asked Council for their nominations. s k r A l City of Denton City Council Minutes nV^ l._ rl° January 18, 1994 Page 19 Mayor Pro Tem Smith had nominated Joyce Pool at a prior meeting. Council Member Chew nominated Alton Scales. Council Member Perry nominated Leonard Herring. Council Member Brock had nominated Allen McMillan at a prior meeting. Council Member Cott nominated Doug Ebersole. Council Member Miller had nominated Dale Branum at a prior meeting. Mayor Castleberry nominated Al Stenzel Miller motioned, Perry seconded that Council suspend the rules and elect these nominations at this meeting. Mayor Pro Tem Smith requested a brief outline of the qualifications of the nominees which the council provided. On roll vote of the motion to suspend the rules, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and mayor Castleberry "aye". Motion carried unanimously. Perry motioned, Brock seconded to appoint the above nominations to the Solid Waste Master Plan Advisory Committee. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. S. The Council considered appointments to the Tax Abatement Committee. Council Member Brock nominated Mayor Castleberry and Mayor Pro Tem Smith to the Tax Abatement Committee. S` On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion + carried unanimously. 9. Miscellaneous matters from the City Manager. Lloyd Harrell, City Manager, presented the following items: A. Following the election on Saturday, the Denton Record- Chronicle implied that there had been a low voter turnout. The current election was approximately 600 votes more than the 1986 i City of Denton City Council Minutes January 18, 1994 Page 20 7 bond election. 10. There was no Executive Session held during this meeting. j 11. New Business V There were no items of New Business suggested by Council. Members for future agendas. i 12. There was no Executive Session held during the Regular Session. With no further business, the meeting was adjourned at 8:30 p.m. BOB CASTLEBERRY, MAYOR CITY OF DENTON, TEXAS JENNIFER WALTERS CITY SECRETARY ' CITY OF DENTON, TEXAS AOO0018F ^~f5 , V V h9 f a -CITY -COUNC i • ti: ~r 16 -CITY COUNC i * . l 1 y , • Y+tZt lF.Si Agenda No 9~-DDS itartt~ Agenda DATE: February 1, 1994 Date -Z - CITY COUNCIL REPORT tog/ 7 ; TO., Mayor and Members of the City Council FROM, Lloyd V. Harrell, City Manager SUBJECT: Z-97-031, Westwind Apartments RECOMMENDATION: The Planning and zoning Commission recommends approval 6-0. SUMMARY.* The applicant is requesting a rezoning from "C" Commercial district to 'IMF-In Multifamily Dwelling district - 1 on a 9.242 acre site located at 1710 Sam Bass Road. BACKGROUNDt See P&z report. PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: Planning and Development FISCAL IMPACT, Respec lly submi edt ,l to d Harrell City Manager j Prepared bys 10, Debra Goodwin y: s r Urban Planner *"A Approved: rank H. Robbins AICP Executive Director Planning and Development a i r ti a 1 PLANNING AND ZONING COMMISSION REPORT To: Mayor and Mambers of the City Council Case No.: Z-93-031 Meeting Date: February 1, 1994 GENERAL INFORMATION Applicant: Kim Lawrence 8117 Preston Road Preston Commons West, Suite 440 Dallas, Texas 75225 Current Owner: Westwind-Denton Apartments Limited Partnership c/o Merit Texas Properties, Inc. 2033 Chennault, {150 Carrollton, Texas 75006 Requested Action: Rezone Lot 1, Westwind Subdivision from "C" Commercial to 'IMF-1" Multi-family Dwelling Location and Size: 1710 Sam Bass Road - 9.242 acres surrounding land Use and Zoning: North - Vacant/"C" Commercial District South - Vacant/'U" Light Industrial District East - Vacant/"C" Commercial District West - Vacant/"HI" Heavy Industrial District { Denton Development Plan: Low Intensity Area SPECIAL INFORMATION f As this application is a downzoning of an existing use to c 3 create a legal conformin status for that use, there will be i no effect on transportatg ion, utilities and drai nage. &1 r, r 9, { I t ~ e , } r A Ir ~4 r (Case Z-93-031) Page Two HISTORY The Westwind Apartments were constructed on this 9.242 acre tract in 1984. The complex contains 224 units. The zoning ordinance at that time allowed for multi-family dwellings in districts zoned for commercial uses. The zoning ordinance no longer allows multi-family dwellings in commercial zones and as such the apartment complex has become a legal nonconforming use. The request, if approved, will create a legal conforming status on the apartment complex. i i The applicant is requesting this zone change to refinance the project. Under current zoning regulations, properties t designated as a legal nonconforming use that are damaged beyond 504 of its value, restoration could not be permitted until such time as the property was properly rezoned. Should the damage be less that 50% of the allowed only within the boundaries value, the original structures ANALYSIS The property is located in a Low Intensity Area, the use is existing and will not create a detrimental effect. The current zoning on the property allocates 6,007 intensity trips (650 x 9.242). The MF-1 zoning would allocate 1,848 intensity trips which is consistent with the intensity trips allowed by the existing land use. I NOTIFICATION Nine property owners within 200 faet of the subject property j a, were notified prior to the Planning and Zoning commission hearing. One notice was trturned as undeliverable. One notice was returned in favor of the request. RECOMMENDATION The Planning and Zoning Commission recommends approval (6-0). E r q1 -oas (Case Z-93-031) Page Three 9,plL ALTERNATIVES i 1. Approve petition 2. Approve petition with additional conditions 3. Deny petition 4. Postpone action i 1 ATTACHMENTS 1. Location Map 2. Minutes of Planning and Zoning Commission meeting of January 12, 1994 .I d R 1 + f T , ~i r I RyR + r I p yi? y v i T ATTACHMENT 1 Westwind Addition " NORTH 1 lXAOf OAMt Oft A f AN$ D\ r 4S ►LCCRC YnfA r C wr YN TM i L PC ~ Y ti I° ~ ~w a -LO MERRY G~ s v SITE OU P" ~y ~4t I . I ~ ~ OOYT NT 0 , ro !Ciro ! r IIOIOT AID 1 e ~e ~r r • !j nrGID+lap a I'J EL FAVO tN N Location Map s i Data 11119/93 Scale: None tA'.u w s II 1 ATTACHMENT 2 „ '9~ r f Planning and Zoning Commission tr I~-=-#-/~R Minutes January 12, 1994 _ Y - o? 9 ~4 Pa r b. Consider the preliminary replat of 8.272 acres comprised of Lot 1, Block A, Stoneleigh Addition, plus 4.581 acres if unplatted lands into Lots 1A, Block 1, Stoneleigh Addition, located at 1500 South Bonnie Brae. Staff report given by Debra Goodwin. Ms. Goodwin reported that the Liberty Christian school was the same as the previous case. All city services are available to the location. She said the right-of-way along Bonnie Brae would need to be indicated on the plat, as well as the name and address of the owner/developer. The preliminary plat conforms to the minimum requirements of Chapter 34 of the Denton Code, Subdivision and Land Development. Liberty Christian School is currently governed by Specific Use Permit #194 enacted in 1987. Mr. Cochran made the motion to approve the preliminary replat of 8.272 acres comprised of Lot 1, Block A, Stoneleigh Addition, plus 4.581 acres if unplatted land= into toots lA, Block 1, Stoneleigh Addition, located at 1500 South Bonnie Brae. Mr. Norton seconded and the motion carried unanimously (6-0)• V. Hold a public hearing and consider rezoning of Westwind Apartments at 1710 Sam Bass Drive from "C" Commercial District to "MF-1" Multifamily Dwelling District-1. Staff report was given by Debra Goodwin. Ms. Goodwin reported that the request was to down zone 9.242 acres located at 1710 Sam Bass Drive from Commercial "C" to Multifamily (MF-1). The downzoning will create a legal conforming status for that use. There will be no effect on transportation, utilities, and drainage. The Westwind Apartments were built on the site in 1984. The zoning ordinance at that time allowed for multi- family dwellings in districts that were zoned for commercial use. The ordinance no longer allows for multi-family uses in a Commercial district. The request, if approved, will create a legal conforming status on the apartment complex. Nine property owners were notified. One notice was returned as undeliverable. Staff recommended approval of Z-93-031 Petitioners Kim Lawrence, attorney for the applicant. He explained that the apartments were bought out of a foreclosure. He explained that the applicant was trying to get the property refinanced, it will allow for the loan and enable us to give good housing to the students and people of Denton. . s y C14 i j I , G Planning and Zoning Commission Minutes Paagea7y 12, 1994 In favor: None In opposition: None Recommendation: Staff recommended approval of Z-93-031. The public hearing was closed. Mr. Norton made the motion to recommend approval of the rezoning of Westwind Apartments at 1710 Sam Bass Drive from "C" Commercial District to 'IMF-111 Multifamily Dwelling District-1. Ms. Flemming seconded and the motion carried unanimously (6-0). VI. Hold a public hearing and consider rezoning the proposed amendment of the subdivision and land development regulatory line nap to include an area south of FM 455 between the Elm Fork of the Trinity River and FM 2164. Staff report given by Harry Persaud. Mr. Persaud reported that in March of 1993 the City Council adopted an ordinance adopting a regulatory line. Areas outside of the regulatory line would not apply. He said staff tried to consider the areas that they would have to provide utilities to. Staff was to be able to amend that line when the need occurred. The request before the Commission was to amend the regulatory line in the area of Lake Ray Roberts. Mr. Persaud said staff wanted to include the area up 455 following the ETJ and back to Chebi Road. Mr. Cochran asked if the home owners had been notified. Mr. Persaud said no they were not required to notify them. Ms. Russell asked if the proposal passed, would the home owners have to build sidewalks . Mr. Persaud said they would have to comply with all W subdivision regulations. `a Ms. Russell asked, if she bought an acre of land to build a home would she have to put in a sidewalk. Mr. Robbins said most of the area would be more than 8,000 i feet from a city main and would be exempt. Mr. Cochran asked what they would be exempt from. Mr. Robbins said they would be exempt from putting in i t~ra s v t ! n is iowpdocs%ord%ag-c0m.0 ORDINANCE NO. _ AN ORDINANCE OF THE CITY OF DFNTON, TEXAS, PROVIDING FOR A CHANGE FROM COMMERCIAL (C) TO MULTIFAMILY DWELLING-1 (MF-1) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION FOR 9.242 ACRES OF LAND LOCATED AT 1710 SAM BASS ROAD; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Kim Lawrence has applied for a change in zoning for 9.242 acres of land from Commercial (C) to Multifamily Dwelling-1 (MF-1) zoning district classification and use designation; and WHEREAS, on January 12, 1994, the Planning and Zoning Commis- sion recommended approval of the requested change in zoning; and WHEREAS, the City Council finds that the change in zoning will be in compliance with the Denton Development Plan; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the zoning district classification and use designation of the 9.242 acres of land doscribed as Lot 1, Westwind subdivision, is changed from Commercial (C) to Multifamily Dwelling-1 (MF-1) district classification and use designation under the comprehensive zoning ordinance of the City of Denton, Texas. SECTION Ii. That the City's official zoning map is amended to show the change in zoning district classification. SECTION 1II4That any person violating any provision of this ordinance shall, upon conviction, be fined a sum not exceeding $2,000. Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. SECTION IV. That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official } newspaper of the City of Denton, Texas, within ten (10) days of the i date of its passage. PASSED AND APPROVED this the day of , 1994. 9 BOB CASTLEBERRY, MAYOR I k i I 1 Y Sf ATTESTS -I JENNIFER WALTERS, CITY SECRETARY P q 9 BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY:l`7 u O QK i i Sr . Ralr 1t' f F ~ PAGE 2 P. { z, Jr -CITY= -=COUNC r~ I i i ' - F _ . ~ ~occtcr~c • ► e ~ r Ci., {r ..b i AgendaNo Q.~?,2 Agendaltem,,, _ DATE: February 1, 1994 N16 ..2'1- s CITY COUNCIL REPORT T0: Mayor and Members of the City Council FROM., Lloyd V. Harrell, City Manager SUBJECT: Z-93-034, Liberty Christian School RECOMMENDATION: i The Planning and Zoning Commission recommends approval 6-0. i SUMMARY: l The applicant is requesting an amendment to Specific Use Permit 194 to allow expansion to Liberty Christian School on an 8.27 acre tract located at 1500 S. Bonnie Brae. BACKGROUND: See P&Z report. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Planning and Development : Building inspection Engineering E FISCAL IMPA NSA Respect lly subm t d: , Llo V. Harrell { City Manager j Prepared by: i Debra Goodwin Urban Planner Approved: ra k H. Robins AICP Executive rector Planning and Development K PLANNING AND ZONING COMMISSION REPORT To: Mayor and Members of the City Council Case No.: Z-93-034 Meeting Date: February 1, 1994 GENERAL INFORMATION Applicant: Alan Nelson 502 W. Oak Street Denton, Texas 76201 Current Owner: Liberty Christian Ministries, Inc. 1500 South Bonnie Brae Denton, Texas 76201 Requested Action: Consider an amendment to a Specific Use Permit to allow for an expansion of Liberty Christian School Location and Size: An 8.27 acre tract of land located on the west side of South Bonnie Brae and is further described as 150D S. Bonnie Brae 5 Surrounding Land Use and Zoning: North - "A" - Agricultural, formerly Jane Marshall J School South - "A" - Agricultural, residential uses East - "MF-2" - Multifamily-2, University of North Texas Golf Coure:a West - "A" - Agricultural, RR tract and vacant land Denton Development Plan: Low Intensity Area ! SPECIAL INFORMATION Transportation: f Forty feet of right-of-way from centerline of bonnie Brae will be required with the replat of the property. S~. j~? i 5 ,c i z V-(2 - (Case Z-93-034) orf~~9 Page Two AIA SPECIAL INFORMATION (continued) Perimeter paving consisting of 24 feet of pavement will be required along the frontage of the property. Bonnie Brae will be an estate type roadway with no curbs. A sidewalk is required along the frontage of Bonnie Brae. Utilities: Utilities are available to the site. Easements on site for water lines will be required. Two additicnal fire hydrants will be placed on the property. i Drainage: The floodway, once identified, will be dedicated as a drainage easement. Drainage on the property is acceptable, a preliminary drainage plan has been submitted and is currently under review. Approximately 684 feEt of underground drainage will be required. i i HISTORY I A Specific Use Permit was approved for Liberty Christian School as a private school in 1989. This request was for a private school, private swim club and day care center on an 8.2 acre tract of land. In 1984 only a portion of the property was platted, leaving the football field and parking lot in the northeast corner of the site unplatted. An amendment to this Specific Use Permit was filed in 1991 as well as a preliminary replat. The amendment to the SUP would have allowed expansion of the school facilities. The preliminary replat included that portion of the site previously unplatted. Three variances were requested with that application dealing with street paving, sidewalk installation and drainage improvement installation. The Planning and Zoning Commissicn recommended denial of all three variances. The amendment to the SUP and the preliminary replat were withdrawn. Council did not consider these items. i i z 4 t Y r" _ __F3 (Case Z-93-034) - Page Three L_9 Pd c/ ANALYSIS This property is located in a low intensity area. At the time of the 1987 Specific Use Permit a disproportionate share analysis was applied, based on approval of the SUP. This type of use, for analytical purposes, is an institutional use. Low intensity areas are allocated 60 trips per acre. whan the original site was approved, this site was allocated 910.46 (26,013 sf/1000 x 35) trips which were over the allowed 504 trips. The proposed expansion will create an additional 1,374 intensity trips (39,250 sf/1000 x 35). Schools, both public and denominational, are allowed in all zoning districts by right, however, private primary and secondary schools require a Specific Use Permit in all residential zoning districts. The applicant is replatting the property concurrently with the SUP processing. This request proposes to add approximately 39,250 square feet of building to the existing 26,013 square foot facility in two phases. The additions will include classroom buildings and cafetorium renovation and addition. Current parking of 112 spaces will be expanded to 202. The ordinance would require 117 spaces based on the proposed use and square footage. ' The school includes all grades from Kindergarten through High School. The original SUP also allowed daycare usage, Planning and Zoning Commission would recommend that the daycare continue as permitted use, with no restrictions to size as long as required parking can be provided. The property will be in compliance with the landscaping screening and tree preservation ordinance according to the SUP { site plan. The plan indicates that additional planting will be required to bring the site into compliance. A Specific Use Permit shall be issued only if all of the following conditions have been found in accordance with Section 35-112 of the Zoning Ordinance. 1. That the specific use will be compatible with and not injurious to the use and enjoyment of other property, nor significantly diminish or impair property values within the immediate vicinity. 2. That the establishment of the specific use will not r. P. y. y 4 'i a, - a s (Case Z-93-034) ------~-=L' ~X Page Four P~ Sod 15~a~~C impede the normal and orderly development improvement of v surrounding vacant property. 3. That adequate utilities, access roads, drainage and other necessary supporting facilities have been or will be provided. 4. The design, location and arrangement of all driveways and parking spaces provides for the safest and convenient movement of i+ehicular and pedestrian traffic without adversely affecting the general public or adjacent developments. 5. That adequate nuisance prevention measures have been or will be taken to prevent or control offensive odor, fumes, dust, noise and vibration. 6. That directional lighting will be provided so as not to disturb or adversely affect neighborhood properties. 7. That there are sufficient landscaping and screening to ensure harmony and compatibility with adjacent property. In authorizing a Specific Use Permit, the Planning and Zoning commission may recommend and the city council may impose additional reasonable conditions necessary to protect the public interest and welfare of the community including a time period for which a specific Use Permit is valid. Planning and Zoning Commission is of the opinion that all of i the above findings that are applicable can be met in this particular application. { i NOTIFICATION I, Six property owners within 200 feet of the subject property were notified prtor to the Planning and Zoning commission hearing. One notice was returned in favor of the request. RECOMMENDATION The Planning and Zoning Commission recommended approval of Z- 93-034 subject to the following conditions: 1. Parking shall be provided for each phase as that phase is 1 rn r ~o-++ Rs~a (Case Z-93-034) page Five ~5 G ~d l5~ developed. U d use with tho 2r The daycare use continue to be an allo rovided based on provision that adequate parking can be p i the size of the daycare. AIJ RNATIVF,S 7 1, Approve petition 2. Approve petition with additional conditions 3. Deny petition ? 4, Postpone action r ATTACHMENTS a 1, Location Hap 2r Existing Site Plan 3. Proposed Site Plan 4. Minutes Of Planning and Zoning Commission meeting of January l2j ti iii ATTACHMENT l D 5 #Q'l 74-93.042 Liberty Christian a-i.,fY- NORTH a I #I u LAU 6. oo~ as ®cx~UI 1 D EBEI J well of nl ° &51 "floe Map Date: 12/15/93 Scale: None i S c 0 ATTACHMENT '2 Liberty Christian (SUP) p g /sue NORTH 111 ~ Y- N I 11 111 44) 111111. ~ 1 111 - ~1r ! 1 } n LAow O tt[M ainw ~n rurtnr ® rvnw ~uw arnw wwswr ruurr LJ rgpp /NMM YNIr CYa Llr b~ PAAKINO vines n~o r.rrr• ■ sm awns w.aa r.wr► u~ ~m MJ~iVM rMIII ~ IM Yri6 ~'m ~rM► a IFKu ~ war+'~mr " rim Original Site Plan Date: 1/6/94 Scale: None II 1 1 rt 95/-oos ATTACHMENT 3 D I~ Liberty Christian (SUP) - NORTH P9 p ~,6~ ~ ~J.lllllklkl~fllllllllltlllll f 1 ~ t E'" - - rr _ , c ~ ~ f f i t4- ff - • 1 rrw uw a t!i I Site Plan Date: 116/94 Scale: None y i y y- 00 .i ATTACHMENT 3 _ Liberty Christian (SUP) y NORTH ~,6~ ~ -1-l-llillllllllllJ.ll ! 1 4' I I , - ~ ;f 1 Ewa wr ~ I 1 f!j Ma i` Site Plan Dale: 1/6/94 Scale: None 1 t r S ATTACHMENT 4 Planning and zoning commission Minutes ~a January 12, 1994 Page 4 Mr. Engelbrecht asked if Lot 2 would require those improvements when it is final platted. Mr. Yost said yes. Dr. Huey asked how the applicant was able to pull out one lot and not final plat both. Mr. Yost explained that it was a border line decision that the Development Review Committee was close won, as to as decided wthat hether they should be platted at the same time. Lot 1 had enough infrastructure planned to stand alone, they could be divided. Mr. Robbins said that the issue involved the cost of } infrastructure for a proposed use. That cost would be for the same use that is already there. It was a reasonable nexus situation. The DRC committee felt that we could allow two lots. There will not be buildings on lot 2. If they do decide to developer the infrastructure would have to go in at that time. Mr. Engelbrecht said he was supportive of the staff decision. Ms. Russell made the motion to approve the General Development Plan of 18.468 acres, being four lots compromising the Denton Bible Church Addition. Mr. Norton seconded and motion carried unanimously (6-0). 1 Dr. Huey made the motion to approve the preliminary plat of Lots 1 and 2, Block B, Denton Bible Church Addition. Mr. Norton seconded and the motion carried unanimously (6-0). IV. Liberty Christian School. a. Hold a public hearing and consider an amendment to Specific Use Permit for Liberty Christian School at 1500 South Bonnie Brae. Staff Report was given by Debra Goodwin. Ms. Goodwin reported that the request was for an amendment to a Specific Use Permit to allow the expansion of Liberty Christian School. She explained that a Specific Use Permit was approved for Liberty Christian School as a private school in 1987. In 1984 only a portion of the property was platted, leaving the football field and parking lot in the northeast corner of the site amendment to the SUP was filed in 1991 as well as a amendment would have allowed lat. The atpreliminary AnP a e expanuon of the school. The preliminary replat included that Y ~ Planning and Zoning commission ? 0- 5 Minutes 8 January 121 1994 Pages p~/11SP v portion of the site previously lefts unplatted. Three variances were requested with that application dealing with street paving, sidewalks, and drainage improvements. The Planning and Zoning commission recommended denial on all three. The amendment to the SUP and the preliminary replat were withdrawn. The applicant is replatting the property concurrently with the SUP processing. The request proposes 390250 square feet of building to the existing facility in two phases. The additions will include classroom buildings and cafetorium renovations and addition. The parking lot will be expanded from 112 to 202 spaces. The school includes all grades from Kindergarten through High School. The original SUP included day care usage. Staff recommended that the day care use be allowed to continue with no restrictions to size, as long as the required parking can be provided. Eight notices were sent, with one notice returned in favor of the request. Recommendation: Staff recommended approval. Petitioners Alan Nelson, architect for Liberty Christian school said that staff had represented the case well. He explained that the growth in the last two years has brought about the need for expansion. In favor: Dwight Daley, 1500 Bonnie Brae, principal of Liberty Christian School explained the need and asked for a I favorable recommendation from the commissioners. Mr. Cochran asked about the enrollment. Mr. Daley said there were 379 kids enrolled. The expansion would allow a maximum of 60 additional children with the first phase (elementary e (e1 mentarY age students). i In opposition: None i The public hearing was closed. r" Ms. Flemming asked why the y variances were denied back in 1987. Mr. Robbins said it did not meet the requirements of the subdivision regulations. Mr. Cochran made the motion to recommend approval of an amendment to Specific Use Permit for Liberty Christian School at 1500 South Bonnie Brae. Ms. Russell seconded and the motion carried unanimously (6-0). i " tl r 1 C:\WPD0CS\0RD\LI3ERTY.0 d 05 ORDINANCE NO. r 0 / ! v AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING A SPECIFIC USE PERMIT TO ALLOW FOR THE EXPANSION OF LIBERTY CHRISTIAN SCHOOL LOCATED ON THE WEST SIDE OF SOUTH BONNIE BRAE STREET AND COMMONLY KNOWN AS 1500 SOUTH BONNIE BRAE STREET; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, by Ordinance No. 87-192, the City Council granted a I Specific use Permit (No. 194) for a private school, swim club, and t day care center on 8.8 acres of land; and WHEREAS, Liberty Christian Ministries, Inc., has applied for an amendment to the Specific Use Permit to expand the private E school by adding approximately 39,250 square feet to the existing 26,013 square feet of facilities; and j WHEREAS, on January 12, 1994, the Planning and Zoning Commission recommended approval of the proposed amendment; and WHEREAS, in accordance with Division 4 of Article III of Chapter 35 of the Code of Ordinances, the City Council has found that all the following conditions exist as to the amended permit: 1. That the specific use will be compatible with and not injurious to the use and enjoyment of other property, nor significantly diminish or impair property values within the immediate vicinity; 2. That the establishment of the specific use will not impede the normal and orderly development and improvement of surrounding vacant property; 3. That adequate utilities, access roads, drainage and other necessary supporting facilities have been or will be provided; 4. That the design, location, and arrangement of all driveways and parking spaces provide for the safe and convenient movement of vehicular and pedestrian traffic without adversely affecting the general public or adjacent developments; 5. That adequate nuisance prevention measures have been or 4=, will be taken to prevent or control offensive odor, fumes, dust, noise and vibration, if any; 6. That directional lighting, if any, will be provided so as not to disturb or adversely affect neighboring property; and e 1 t, f P, s y~ 3-- P5 /3 6~' ~d6ti' 7. That there is sufficient landscaping and screening to ensure harmony and compatibility with adjacent property; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the specific use permit approved by ordinance No. 87-192 is amended by the adoption of a new site plan replacing the original Exhibit "B" the revised Exhibit "B" being attached hereto and incorporated herein by reference. 4 SECTION II,_ That, in addition to compliance with the conditions noted on the site plan adopted with this Ordinance, the € property shall be developed, used, and maintained in accordance with the following additional conditions: i 1. Parking spaces shall be constructed for each expansion phase as that phase is developed. i 2. The day care center enrollment may be enlarged with the provision that parking spaces will be provided in accordance with the City's standard parking regulations based on the number of students and staff utilizing the day care center. SECT ON 111, _ That a copy of this ordinance shall be attached to Ordinance No. 87-192, to show the amendment herein made. SECTION IV, That all provisions of Ordinance No. 87-192 in conflict with the provisions of this ordinance are hereby repealed, and all other provisions of Ordinance No. 87-1921 not in conflict with the provisions of this ordinance, shall remain in full force and effect. SECTION V, That any person violating any provision of this ordinance shall, upon conviction, be fined a sum not exceeding $2,000.00. Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. SECTION VI, That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the day of , 1994. 4 BOB CASTLEBERRY, MAYOR i Page 2 i rr'n v qq F r .005- ATTEST. JENNIFER WALTERS, CITY SECRETARY BY: j E 1 APPROVED AS TO LEGAL FORM: d DEBRA A. D RAYOVITCH, CITY ATTORNEY t BY: Al am c I 1 { i a r L i y. 5'r yi1 h A Page 3 { {t'S l u y~~ a~~ • f , t L, EXHIBIT "B R S.~1-0 -179U rAberty Christian (SUP) NORTH i IiiiiiiWI11111l11iiliil. I I , l I ' 1 Mt l ~II I E Site Plan Dale: 116194 Scale: None =CITY- --COUNC ~ •f:l ♦ ti: O i!0 M t r M r~ ` r rt.a i vendaNo 9,11 - 005 Agsndaf~e ~5.,~,[, i February 1, 1994 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: PRELIMINARY REPLAT OF 8.272 ACRES COMPRISED OF LOT 1A, BLOCK 1, STONELEIGH ADDITION, PLUS 4.581 ACRES OF UNPLATTED LAND; INTO LOT 1A, BLOCK At STONELEIGH ADDITION RECOMMENDATION. The Planning and Zoning Commission recommended approval, 6-0, at their January 12, 1994 meeting. SUMMARY: Liberty Christian School is located at 1500 S. Bonnie Brae, approximately 1/2 mile south of Airport Drive. The site is l currently utilized for a private school. The applicant is i proposing to enlarge the facility in two phases. ' i City services and facilities, including water, gas, sanitary j sewer, telephone, electrical and solid waste are available. Public improvements include two additional public fire hydrants, water lines to the hydrants, paving the street frontage along Bonnie Brae, constructing approximately 1,565 feet of sidewalk and approximately 684 feet of underground drainage. E t The preliminary replat conforms to the minimum requirements of Chapter 74 of the Denton Code, Subdivision and Land Development. j BACKGROUND: Liberty Christian School is currently governed by Specific Use Permit 1194 enacted in 1987. r i r V t t k . r d i c 1 OU5 agenda No Agerdallerrl E'S February 1, 1994 rSe~'~`-far f}~ CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, city manager SUBJECT: PRELIMINARY REPLAT OF 8.272 ACRES COMPRISED OF LOT lA, BLOCK 1, STONELEIGH ADDITION, PLUS 4.581 ACRES OF UNPLATTED LAND, INTO LOT 1A, BLOCK A, STONELEIGH ADDITION RECOMMENDATION: The Planning and Zoning Commission recommended approval, 6-0, at their. January 12, 1994 meeting. } SUMMARY: Liberty Christian School is located at 1500 S. Bonnie Brae, approximately 1/2 mile south of Airport Drive. The site is 1 currently utilized for a private school. The applicant is proposing to enlarge the facility in two phases. City services and facilities, including water, gas, sanitary sewer, telephone, electrical, and solid waste, are available. Public improvements include two additional public fire hydrants, water lines to the hydrants, paving the street frontage along Bonnie Brae, constructing approximately 1,565 feet of sidewalk and approximately 684 feet of underground drainage. j' The preliminary rcplat conforms to the minimum requirements of Chapter 34 of the Denton code, subdivision and Land Development. BACKGROUND: - Liberty Christian School is currently governed by Specific Use Permit #194 enacted in 1987. r i P° f: 1'AM 1 + r r / r i 1. Location Map l/ 2. Preliminary Plat j 3. Minutes of Planning and Zoning Commission meeting of January 12, 1994 C: Respec liy subm ted: h to d Harrell City Manager iR Prepared by: Debra Goodwin Urban Planner Approved: I *raH. Robbins AICP Executive Director Planning and Development yf' 1 r k: i 7 x :t ~ 61 s Z, i' .,rN ice. . i . „w ATTACHMENT 1 J Liberty Christian A. `zv NORTH -Ij r. ou Q~F~©lr. Nua~tl~Jl_ IL yuDar UK V~u! Qn ,o.r NK" SITE ~0 ; f D acs D~ tiaT ~ f t ~eee ` led i i n ' r/ ~ r Location Map Date: 12/15/93 Scala None I r Y ATTACHMENT 2 Liberty Christian P d j~f`y NORTH 1 ! 8 MNm•e 1 , 14 1 ' •'ll 1 !1 ~ ~ ~ ! j i f t , ~ 1 I s~ncr 1 ! "1 1 Ff ~ ,ate i i /err r jl T Ilr I I !:•rwl j , rtwrrU Y ~ lit•M rv ! 11 /71q 11 II /rrM'~/ll !1 r. r g 4 Preliminary Plat Date: 1/6/94 Scale; None i W i t t ATTACHMENT 3 1~ s Planning and zoning Commission Minutes January 12, 1994 Page 6 b. Consider the preliminary replat of 8.272 'acres comprised of Lot 1, Block A, Stoneleigh Addition, plus 4.581 acres if unplatted land= into Lots IA, Block 1, Stoneleigh Addition, located at 1500 South Bonnie Brae. Staff report given by Debra Joodwin. Ms. Goodwin reported that the Liberty Christian School was the same as the previous case. All city services are available to the location. She said the right-of-way along Bonnie Bras would need to be indicated on the plat, as well as the name and address of the owner/developer. The preliminary plat conforms to the minimum requirements of Chapter 94 of the Denton Code, Subdivision and Land Development. Liberty Christian School is currently governed by Specific Use Permit #194 enacted in 1987. Mr. Cochran made the motion to approve the preliminary replat of 8.272 acres comprised of Lot 1, Block A, Stoneleigh Addition, plus 4.581 acres if unplatted land) into Lots 1A, Block 1, Stoneleigh Addition, located at 1500 South Bonnie Brae. Mr. Norton seconded and the motion carried unanimously (6-0). e V. old a public hearing and consider rezoning of Westwind Apartments at 1710 Sam Bass Drive from "C" Commercial District to 'IMF-111 Multifamily Dwelling District-1. Staff report was given by Debra Goodwin. Ms. Goodwin reported that the request was to down zone 9.242 acres located at 1710 Sam Bass Drive from Commercial "C" to Multifamily (MF-1). The downzoning will create a legal conforming status for that use. There will be no effect on transportation, utilities, and drainage. The Wastwind Apartments were built on the site in 1984. The zoning ordinance at that time allowed for multi- family dwellings in districts that were zoned for commercial use. The ordinance no longer allows for multi-family uses in a commercial district. The request, if approved, will create a legal conforming status on the apartment complex. Nine property owners were notified. One notice was returned as undeliverable. Staff recommender pproval of z-93-071 Petitioners Kim Lawrence, attorney for the applicant. He explained that the apartments were bought out of a foreclosure. He explained that the applicant was trying to get the property refinanced. It will allow for the loan and enable us to give good housing to the students and people of j Denton. I r =CITY- COUN C C. 6 ~ I i Agenda No, 9'x'005 Agendaltem__L.5 d.2 2 - 9-V DATE: February 1994 U REPORT i qp= Mayor and Members of the City Council FROM. Lloyd V. Harrell, City Manager SUBJECT: PRELIMINARY PLAT OF LOTS 1 AND 2, BLACK B, DENTON BIBLE CHURCH ADDITION 3 ^OMM NE DAYTON: The Planning and zoning commission recommended approval at its January 12, 1994 meeting. The approximately 4.62 acre site is located on the norS:heast corner of Mingo Road and Nottingham Drive. i Currently, the land is vacant except for a small house and garage (to be removed) on the proposed Lot and two sports ubsuth the build ing0 associated with the)chur Is proposed for a yo ch. The applicant proposes to final plat Lot 1 only, at this time. in the opinion of the Planning and Zoning Commission, no final plat is necessary for Lot 2 at this time, since no new _.J development will take place on it. The proposal for Lot 1 will have adequate service. s Public improvements to accompany the final plat two p 1 ugs include approximately 1,020 feet of water 611 11,000 feet of for the water line, a man-hole and approximately concrete sidewalk. A sidewalk will be built along the frontage of Lot 2 and a 6" water line will be continued on Lot 2 when it is final extended. from Northcrest and Mingo Roads, be via an 8" line s►ArKGROUN D: a.` The land is zoned single-family (SF-7), which allows a church or rectory, and is currently used by Denton Bible Church. An accessory building on the lot line will be removed prior to filing of the final plat of Lot 1 with Denton County. 3 I~.SR ear Services and facilities, including water, gas, sanitary sewer, telephone, electrical, and solid waste, are available or planned for. The plat conforms to the minimum requirements of the Subdivision and Land Development Regulationst Chapter 34 of the Code of Ordinances. I PROGRAMS, DEPARTMENTS OR GROUPS AFFE(-TE ; 1 Property owners FISCAL IMEA 1 None. ATTACHMF~; C • Location map. • Preliminary plat. • P&Z Minutes. i RESPECT LLY SUBMI ED: I vI ` o d . Harrell, City Man er i Prepared by: G. Owen Yost, Urban Planner r ~ ank H. ob ns, AICP Executive Di ector of Planning and Development I r i 3 F 0 '~tF A0004FP s. V9 P r & }r -Illy i LL ATTACHMENT °2' ~I ~ i srt~ ~ 4 I t~ 7• ri Fn . ~ I FLA t x. Location Map ~Y low Ir OS ATTACHMENT 2 p % l ;r / f i f Xy. I loll, a • JS~ it ~ r ` a1 ~ ss° a' 1 1• `•'•r ; 'd LOT 1 ' • .Pj 2.69Ao II 44 I " / 1 Imo.: "J L 3 Ao it I - ..._,-J•1 ~..~~~OL"~ ~a\ I. I li j. °R Csa~~ I I IY G 0 R 0 A D eelnr a 111a 1 METROPL" NJINEERWO CONSULTANTS 'f < J [nclnt[IUnO "PIA KNWCf I "Irma MI bY1t 1.I1n11 IfvIM lu.l .U.I dll»q-1111 LJ3J IIM1M1 /~1 IpfI1 flf.l.y I I ' Mfl1 IIM Iltl ~ R,1 kW" 1111 DENTON 6ROS CHURCH ADDITION LOTS 1 AND 7. BLOCK 8 KW 1 of /ck" 11 M WWAN uvro "V&. iunuct rmcm 771 ~ :,'rn.va a~rolla«n my ii IF Rr sul,E n+tt toe utus[e u.,u,. [4. f . to, r.0 az a 01mg 'F.HI I i Q 1 r ~Ct1 I k f ' tr . ~ d I ~ I ATTACHMENT 3---n 0 5 - Planning and Zoning Commission -5 Minutes 7:l_=1$( 7anuary 12, 1994 Page 2 asked for Denton to be supportive to its neighbors in the Argyle area. The FAA consultants will say Argyle is within 8 miles and it will not affect. We do not land on that red dot. There has to be an approach from somewhere. She encouraged the Commissioners to think in long range terms. She said they would need to keep up with Argyle and their efforts to stop the landfill and keep that in mind when dealing with the airport expansion. Mr. Cochran asked about the City of Dallas and what their interest might be. s Ms. Jenkins said they passed a resolution in favor of the landfill. The applicants for the landfill convinced members i of the Dallas City Council that they needed to be able to bring their trash and waste into Denton County instead in Dallas. Cog said we do not need more landfills. ! Mr. Cochran asked if Denton tried to hand deliver a ! representative to Austin. Ms. Huey asked if Ms. Jenkins had any ideas that the commissioners might consider. Ms. Jenkins asked if the commissioners would recommend to Council or do a resolution against the landfill and ask council to support it. Ms. Russell asked what action did the City of Grapevine take to show their support. Ms. Jenkins said Council Merber, Sharon Spencer came to the public hearing and voiced strongly their opposition to the landfill and the possible pollution it could cause. Ms. Russell made the motion to urge the Council to act in any type of support for the City of Argyle in their opposition of the landfill. Chairman Englebrecht said the commission could not take any action at the current time. The issue could be put back on the agenda for some sort of action at a later date. III. Denton Bible Church. k as Consider the General Development Plan of 18.468 acres i being four lots compromising the Denton Bible Church Addition, located between Mingo Road and University ' Drive, on either side of Nottingham Drive. I `c r. x j A ! , . _ ~f y-aos Planning and Zoning Commission u Q. Z Minutes January 12, 1994 Page 3 Staff Report given by Owen Yost. 0~ d Mr. Yost reported that the 18.468 acre tract was located between Mingo Rd. and University Drive on either side of Nottingham Rd. A General Development Plan was approved on 1- 9-91 by the Commission. However, a preliminary plat of two lots within the addition does not conform to the approved GDP. The current GDP has been submitted which shows the proposed lot confi ur atioti. 9 The purpose of the GDP is to show major thoroughfare and collector street atterns, land use ad relationship to adjoining land. The entire site is zoned SFn7 in which a church or rectory is allowed. The GDP conforms to the minimum requirements of the Subdivision and Land Development Regulations; Chapter 34 of the Code of Ordinances. i f b. Consider the preliminary plat of Lots 1 and 2, Block B, Denton Bible Church Addition. The 4.62 acre site is ! located on the northeast corner of Mingo road and Nottingham Drive. Staff Report given by Owen Yost. Mr. Yost reported that the 4.62 acre site is located on the northeast corner of Mingo Rd. and Nottingham Dr. Currently, the land is vacant except for a small house and garage (to be removed)on the proposed Lot 2, and two sports courts (to be used by the proposed building on Lot 1). Lot 1 is proposed for a youth building, associated with the church. The 1 applicant proposes to final plat Lot 1 only, at this time. A final plat is not necessary for Lot 2 at this time because no new development will be taking place on it at the current time. There is enough service provided for Lot 1. The public improvements for the final plat of Lot 1 include approx- imately 1,020 feet of 6" water line, two plugs for the water line, a man-hole, and approximately 1,0000 feet of concrete sidewalk. A sidewalk will be built along thy. frontage of Lot 2. The land is zoned single-family (SF-7), which allows a church or rectory, and is currently used by Denton Bible Church. The plat conforms to the minimum requirements of the Subdivision and Land Development Regulations; Chapter 34 of the Code of Ordinances. Mr. Engelbrecht asked what improvements would have been required if the area was i lot instead of two. Mr. Yost said there would have to be a water line along the entire frontage, sidewalks and some type of sewer requirements. 3, Y Y - a . E • 1 2 w. Lam..--...~~~✓ 14 5 5, r3. z Planning and Zoning Commission - Minutes 9y January 121 1994 G n' Page 4 Mr. Engelbrecht asked if Lot 2 would require those improvements when it is final platted. Mr. Yost said yes. Dr. Huey asked how the applicant was able to pull out one lot and not final plat both. Mr. Yost explained that it was a border line decision that the Development Review Committee was close on, as to whether they should be platted at the same time. It was decided that since Lot 1 had enough infrastructure planned to stand alone, they could be divided. Mr. Robbins said that the issue involved the cost of { infrastructure for a proposed use. That cost would be for the same use that is already there. It was a reasonable nexus situation. The DRC committee felt that we could allow two lots. There will not be buildings on lot 2. If they do decide to developer the infrastructure would have to go in at that time. I Mr. Engelbrecht said he was supportive of the staff decision. Ms. Russell made the motion to approve the General Development Plan of 18.468 acres, being four lots compromising the Denton I Bible Church Addition. Mr. Norton seconded and motion carried unanimously (6-0). i Dr. Huey made the motion to approve the preliminary plat of Lots 1 and 2, Block B, Denton Bible Church Addition. Mr. Norton seconded and the motion carried unanimously (6-0). IV. Liberty Christian School. as SHold a pecific Use Permit for Liberty Christian School at 1500 South Bonnie Brae. Staff Report was given by Debra Goodwin. 149. Goodwin reported that the request was for an amendment to a Specific Use Permit to allow the expansion of Liberty Christian School. She explained that a Specific Use Permit was approved for Liberty Christian School as a private school in 1987. In 1984 only a portion of the property was platted, leaving the football j field and parking lot in the northeast corner of the site unplatted. An amendment to the SUP was filed in 1991 as well as a preliminary plat. The amendment would have allowed expansion of the school. The preliminary replat included that 4 .t° µ XITY- COUNC i ~_._J ~aoaccc~ o; r 0 ~ i r r-' t t ~gendaNo ~ Agendallem.A15---- ' CITY COUNCIL REPORT FORMAT Date Q TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager y SUBJECT: Approval of a tax refund to Fidelity National Title for Doyle W. Henderson Jr. v RECOMMENDATION: The Tax Department has mailed an Overpayment Letter and an Application for Refund to the taxpayer. All Completed forms and necessary documenta- tion have been returned, requesting this refund, which the Tax Technician recommends. SUMMARY: Chapter 31.11 of the Texas property Tax Code requires the approval of the governing body of the taxing unit. for refunds in excess of S 500.00. Fidelity pNational has requested a refund in the amount of $ 672.02 because the aid Doyle Henderson's account # 023961. BACKGROUN D Mr, Henderson's mortgage company pa !d his taxes on Dec. 30, 1993 and the title company paid on Dec. 22, 1993 resulting in an overpayment of S 872.02. A tax refund is due. PROGRAMS, DEPARTMENTS _OR GROUPS AFFECTED: The Tax Department and the tax account of Poyle W. Fenderson, Jr. { f FISCAL IMPACT: R 672.02 R L4rel~ o j City Manager Prepared by: t Fame Vic Schneider Title Tax Technician Approved: ame H n j ferson Title asurer 2633C/3 t f t Y t 12 i • Rg r . ~ iij f ~ s CITY OF DENTON CITY COUNCIL AGENDA REQUEST FORM i THIS FORM IS TO BE SUBMITTED BY NOON OF THE MONDAY OF THE WEEK PRIOR TO THE REGULAR COUNCIL MEETING DATE OF CITY COUNCIL MEETINGt February 1, 1994 REQUESTING DEPARTMENT/ INDIVIDUAL/EXTENSION: Finance/Tax/Vic Schneider/8206 ITEM TO BE PLACED ON AGENDAS ? 1. word item exactly as it is to be placed on agenda. Include € any Advisory Board recommendations. I} ° 2. List backup materials which will be provided (must be j submitted no later than 5500 p.m. Wednesday, prior to the Council fi meeting.) (r A. Tax Refund Consider approval of a tax refund to Fidelity National Title Co. for Doyle W. Henderson in the amount of S 672.02 ! Consider approval of a tax refund to Safeco Land Title of Denton County for Elliott D Cole in the amount of A 793.76 ' i B. Babkup materials consist of Application for Refund, copies E of the cancelled checks, and copies of City records attached to the proper forms. i C. Order on the agenda is at your discretion. k i pp ; 1 , G~ y ~ ACCO0004/26 e F r ~ i WNWAV 01!19/91 10:69 09817666825E CITY OF DeMON COS ®0021002 IN*Aw rprToSwo APPLICATION FOR TAX R$FUNiY $ #S ~l rILW Aolrgse. P~ 3 se s~Qb.,ca. Coll&.*V OMloe Name: CfTY na nc► ~ _ Cdl6otln@ Tex For. 3111. mdu= OWN Address Citlr. RiUK Zip Code In order to apply for a tax reNnd, the fotlo*np lnbmwdw must be pmvW@d by the axpsyw. IDENytFICA OF PROt►t iN1I Name ILL 56,Q KV, Address YL le xt j, T. zJo I Tabphons Num" (M addldonai I hrme0a is need** IDE"PICATION OF PROPERTY: 04100 tton of Pr PW. -162AT"l 460-D t . bi-aeK C C. Lar 2 Address or L.ocadon of property • o Ketch r Aooount Number of PropW. 3q4 e or Tax Reeelpt Number: 1 INFORMATION ON PAYMENT OF TAXEIr Name of TaxkV Unh Year for Amount of From Wf11oh Refund Whloh Refund Date of M Amount of Tax ReRlnd is fWqueefed Is Requested Tax Paym" Taxes Paid PhWesrd i et" got mrome) it 9.~Z oZ i Taxp Ws anon for refund oftah supportln@ docuffAftda* ~t- 4,Al2e,=jJ Abb A,0r&AtQf, &A00%N4 EArv, A412) rMe rhP-6 og r#13 rY k AtlpVhc rLE Co. is AkW &_"jsrKte ARr9A9 APV 60 t nUIPAAAMAE Or. `I hereby apply for we rsfund of the rhos and oft tl,al the Ir on I hors Ohm on this tam R Is and FOR; OUSA.I 'y 1Je1euAL rr'T ~t ot4W AJy Ixll 3rz+ ns I'M >?tDrxltun e-pFatbl'rY 76 11191 Deb of ApOlcMlon for 'tax RlfUrWI .7r.r.rrrrrrrrr.~r............................ ......r-- OET/RMfNATION FOR TAX REFUND: Approval Disapproval ftroature of Au#* ted War - Dar 819UVre Of Prnldln@ Mdsr(a) of Y'mArp Der Unft(e) far refund a ftaidorw aver am Aaroseeea.+asmelee aIsheaftrrearwrr.prepr.a.Prslwre9sYlsslreaselfAefoe..InfPwsateR 1. le•sAseawerrtsl nd sere were 1a Iwo ne Ise Oft A yew WIN a be of ad roe wen KW N' Will Versa bn serl Ie11,1Me+rMSr1k t'. Oerlaaea,slrl r)sRfM s Isrs1 rp r f year r s ens 1,s! r assesd fI>Rna w trot sech Ibe sad IslPrlssrlwsrrl w sN 0011011 In areron P.M. Peed Ca/w j lrrua u.,+ , 11.979 98176668236 01-19-94 11%05A1r P002 914 i i IS .f k PA01 O V E R P A Y M E N 7 5 REPORT F10R06PW 01/19/84 AT 21:47 ADDRESS AMO'JNt STAT J. OF PAYI. ACCOUNT NO. RECEIPT NO. NAME 02709800000 93/07/30-0735 BAKER, JAMES A ONGF LL KINGSWOOD -191 893.70 OVERPAY OVERPAY 02915600000 93103130.0766 HOWELL, NANNY L LONGSELLOW LN 483.43 OVERPAY ttO RD 3 3749 . 77 .0 39 OVERPAY 711007711000000 83103130-0819 PIERCE, ALAN 0 EVEWRUNI$ VERSITY D. 0.71 OVERPAY 13066500000 93/03/30-0888 SEARS, Y GLENN MONT JASMINE ST 467,16 OVERPAY 90160300000 97/04103-0304 1RItT3 INC GRANADA TR 73.28 OVERPAY 01266700000 93/04103.0666 ABNEY. GEORGE H JR INDIAN RIDGE O 73.19 OVERPAY 02386200000 93/04103-0649 MOORS, ARYL INDIANA CR 493.41 OVERPAY II 105t4600000 93/04/03.0714 MOORS, GARY L CORDOVA OAK .07 OVERPAY. 1 01948300000 97/04/03-0724 DUNAWAY. DEBRA J 0 PLUM HOLLOW ST 77.01 OVERPAY 287199100000 93/04/04-0117 FIRST STATE BANK OF TEXAS GEORGETOWN OR 686.97 OVERPAY 70281600000 93/04104.03233 3] MOHAIR, AROLINA J E UNIVERSITY 0 8.82 OVERPAY 01693800000 97!04104-0346 LOf113 CAROL J HVI5ACHE ST 37.99 OVERPAY 90123400000 03/04/04 0406 NOROE JOIN LAUNDRY GREENBRIAR ST 73.18 OVERPAY 03982600000 93/04104-0614 BISHOP, BOBBY 6 TEDDY NRA TR 73.28 OVERPAY TENNYSON 02498000000 93104104-06]7 TREVINO, JA NA NA C W HICKORY ST 778.84 OVERPAY ! ~ 02761300000 93104104-0647 STUBBLEFIELD. BEVERLY F KINGS aw 463.64.OVERPAY 10199400000 93/04/04-0674 DESTENA, ANDREW Y PENNSYLVANIA D 37.38 OVERPAY ] 011878000p00 93104/04-0728 OABOUB MAR10 A ANOELINA BEND 37.39 OVERPAY. 1 02860200 000 43101/04.0706 CALL HAN, KEVIN JR ANOELtN OR 697.33 OYl RPAY i 02203109000 93/04104-0914 WELBORN JAMES M SHERMAN OR 573.28 OVERPAY 0 B611600000 93/04/04_096; BOURLANOSSE DANNROLp OVE R~ --fa-ul -4 -J 3961o0a00 vai O W OAK ST ~ OVERPAY ~~Wl 1:1 all ,90443400000 03/01/06.0446 UURS RSIRO GLEANERS ATLAS OR 580,04 OVEROA. 0192860000093/04106-6481 iURSUR ROY H OR DAVID E HETTIE St 04 OVERPAV ORR MN, 394 , RUBIELA CRAIG LN 0,10 OVEERPAY 01471700000 93104/05-0654 MI PETERS . 0 93/04106-0788 KILLIA, N. HRRCHRI S71NE ELIZABETH ROBERTS S7 47.08 OVERPAY 60334300000 63/04106-0916 KONKRIGHT, RONALD TEACHURCHILL SLEY 120C6 L 02995500000708600000 93/01/OB•0664 LL R $0..73 28 . 48 OVERPAY OVERPAY t THOMAS DAVID AMHERST OR OYE SPAY I'I 02381000000 93/04/06.0982 YARBROUGH, 02073300000 93/04!06-0121 IRPY THOMAS C MONTOLAIR PL 0400 .49 OVERPAY f ,0191360D000 93104100.0213 0ETTtR, BENJAMIN H 5 1.06E ?3.18 OVERPAY 90028000000 07101/06<0111 DENTON BALLET ACADEMY JANNIE ST j14.00 OVERPAY 02167000000 93/04/07+010t COLLINS, RICHARD G LAGUNA OR 37.79 OVERPAY 019217000D0 93104/07'0087 MORGAN JOSEPH M JR WOOOHAVEN Si 73,18 OVERPAY 02971500000 93104/07-0390 YORGA DANIEL J 1016 427.28 OVERPAY { 03380400000 93104/07-0660 WEIGENIRT, PAUL J 8 DEBORAH OAKLAND AND -CK ST 77.39 OVERPAY f 08679400000 93/04/07-0711 MEDINA. RI TIS PICKWICK LN 676.68 OVEAPAy 17823600000 93104/07-0767 GR GRIFFCH W OT IS SKERM4N OR 77.19 OVERPAY 03670400000 93/0<l10-0069 LYNCH M~LLIAM A ETAL WESTVIEW TR 300. 6 OVERPAY 141 1900000 93/04/10-0077 MATHEkS, GARY S JR SIERRA OR f[ AYYY w 02962500000::93/04110-01NS STEPHEN W W UNIVERSITY 0 90.68 OVERPA 90151400000 97/04/ 0.0143 43 MR MR QA OAtT;'9 1774 EGAN ST 0.10 OVER 1977 1 9000000 93/04/ 0-0761 GELCO CORP L JR 02363000000 93104/41-0084 MARQUIS, PENNSYLVANIA D 1,038.81 OYERPA i 10475500000 93/04/12.0148 MOSLEY, BILLY J O.OI OVERPA j1 90749300000 93/04113-0070 HOME HEALTH CARE W HICKORY ST OXFORD LN 193.7a.OYERPA ~ 10131700000 93/01!13-0069 COLE ELLIOTT TEASLEY 1510 750,26 OVERPA 72131600000 93!04/13 0090 THE EOUTN CORP LNO JO CCHERRYWCOU LN 0.70 OV90PA 03153400000 93/04118.0009 PEMBERTON.JOHN D 1 ~ 1 p ` ~r I, Y 1 N y r } O Fideliq National Title Ageacll Imo Tmxte 1~1f rem wan" I" cXCI1ow r11uEr A .COUNT sa a =r"'"i ow. w N4344 FOR trTSVE ItItOwN. FIX ATTORNEY ~.Q• vot p0~1~ 1,00 ETA, w HNY. 111, OWN In om auk-7m Tw 7ltlb~Iq 4344- BEDFORD, TX 7WI,4 1 t1b SIX OWED 5EYENTY-TWO AND 02/100 DOLLARS ; PAY * AMOUNT CITY OF DWON DEC 2I! 911 16 93 672.02 TO 215 E. MCHNNEY A1t°10O"*• t THE A6N10K TX 71202 Opm a I OF n aF~ EfiCAON N0, i650iT6A}3Q v a x'[1043440 1;1 1 1000 7 9 51: 040083M201' 000000VWV i C P~r F 42~10C t16 ~~0~~w~C1~`C~ C6 X l ~1MaOi~ cl fit] i~ d x b C i L^ 0 jr ~ o EE ~ ~ rte` , ~ M «e ro 7 r kwARtN;G~~^ICZ~`; ro 7~ Ta#27 ~ Ile" r v P 1 q t 5 S f ~ 4 l' f,r 1 ~S- e',1 dy s. rr ' l rb. _g i• =CITY .=COUNC CC: of e~ f f b B y 4`t. r l ry ~lgandaFta.._... 9`/ oc~5 Awdalrem, e • CITY COUNCIL REPORT FORMAT [bt9_~2'{ TO: Mayor and Members of the City Council ~~al.S/jzagx~ FROM: Lloyd V. Harrell, City Manager vv SUBJECT: Approval of a tax refund to Safeco Land Title of Denton County for Elliott 1). Cole RECOMMENDATION: _7T)e 'la Tepartment has mailed an Overpayment Letter and an Application for ftefund to the taxpayer. All completed forms and necessary docurrrenta- ! tion have been returned, requesting this refund, which the Tax Technician ? recommends. SUWIARY: 3 - rH-ap er 31,11 of the Texas property Tax Code requires the approval of the governing body of the taxing unit for refunds in excess of R 500.00, Safeco Land Title has requested a refund in the amount of A 7P3.7F because thev overpaid Flliott Cole's account # Sn2743. BACKGROUND: ~ NaTeCO L nd Title paid the tax for !!r. role on Dec., 2, 1903 and his mortgage company paid the tax on flee. 17, 1993, resulting in an over- payment of $ 793.76. A tax refund is due. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: The Tax Department and the tax account of Elliott D. Cole aqr t FISCAL IMPACT: $ 793.76 i / - P FULLY SU M D: o , Harrell— City Manager R. i Prepared by: I Name Vic Schneider Title Tax 'T'echnician n'i r ,a Approved: ide411->V1 xz/~"_ - -11 }A aat.' a Jefferson Title T rer ' 1633G/3 f w CITY OF DENTON p? -/_=YY 5-~ CITY COUNCIL AGENDA REQUEST FORM THIS FO IS TO BE SUBMITTED BY NOON OF THE MONDAY OF SHE WEEK PRIOR TO THE REGULAR CUNCIL MEETING DATE OF CITY COUNCIL MEETINGS February 1, 1994 REQUESTING DEPARTMENT/ W INDIVIDUAL/EXTENSIONS Finance/Tax/Vic Schneider/8206 ITEM TO BE PLACED ON AGENDAS 1. Word item esaatly as it is to be placed on agenda. Include any Advisory Board recooendations. I 2. List backup materials which will be provided (must be submitted no later than 5500 p.m. Wednesday, prior to the Council meeting.) I A. Tax Refund Consider approval of a tax refund to Fidelity National Title Co. for Doyle W. Neuderson in the amount of 8 672.02 Consider approval of a tax refund to Safeco Land Title of Denton County for Elliott P Cole in the amount of 793.76 1 B. Babkup materials consist of Application for Refund, copies of the cancelled checks, and copies of City records i ( attached to the proper forms. _ E C. Order on the agenda is at your discretion, 4w e i R fir. F r i" l p ,f r 3 ACCO0004/26 rt r 7 ' atrte pr,spwry Tax bard APPLICATION FOR TAX REFUND ndund Appk.nwr 3111(4183) Py 3 S~' GiTY, 0.4 L)c ' o C-0!lectlny Office Nema -TAX arWf. P iT - Collecting Tax for ( (ax ng ln5a) Address City, State. Zip Code - In order to apply for a tax refund, the following informaticn must be provided by the taxpayer" 1 - IDENTiFICATIO11 OF PRORTY OWNE (r o- Name- o Address L n~a j1 1 fs~-r _ zo Telephone Number (N additional information Is needed): s IDENTIFICATION OF PROPE TY: LCCK 7 ~3 E Dascription of Pro;": ALIiJAId ~St' r N Address or !scabs of . o.M_,ar_.it Is r 11, Ip r------ - Account Numw )lProperty:. f O Z. _ --W_~ or Tax Receipt Nt"nber. INFORMATION ON PAYMENT OF TAXES: ~ Name of Taxirg Unit Year for Amount of Amount of Tax Refund From Which Refund Which Refund Tax ePaof the yment Taxes Paid Requested 1. Requeetecl Is Requested - n7 7 93~__ 1- S +th~ 9 ~ J RI ! 19 743. 76 19 1~-12 J i9 S 743 7__6_ i _ Taxpayer's reason Ms refund (attach suppordng doct;mertation): j ~ "M f F.f DA /i7 T~ • TA lCss GD~- y ~ . ~L-& "t hereby apply for the rswnd of Cho abov escribed taxes and cardq Chat the Information I have Owen On tttia form is true and Correct" FOR: ,uD '7/T" ei IV , 441 (bWwT Y 3 c , Date of Application for Tax Refund Signa ignatureure ~tl.yo~,Tr %Z65 DETERMINATION FOR TAX REFUND: ----Approval _ Disapproval ,c i ; pate 1 11 . I0, Signature of Authorized Officer Date # Signature of Presiding Officer(s) of &I rig UnN(s) for rotund spVP11 ons over d Any Penn who "06 a woo eMq upon C» tore9d^0 resold shall be sutjee! to one of Wa Iolorlrt0 Pens": 1. Yrhpftsonmewl f✓,; not more Than 10 yew nef too atam up but year at a OWN not to used 12,000 of Wet such flee and k4*14enme ef for ne nt d N ry,: Impteenn►errk confY► ler ' IoM In fedon 31.1% Penal code. xtru,~s+hr E. 1 i j i " C , l ~I REPORT FlOA05OW 01/18/94 AT 20:66 O V E R P A Y M E N T S PAGE ACCOUNT NO. RECEIPT NO. NAME ADDRESS AMOUNT STATUS OF PAYME 02709800000 93/03/30-0735 BAKER, JAMES A KINGSWOOD -191 993.70 OVERPAY 02915600000 93/03130-0766 HOWELL, NANCY L LONGFELLOW LN 483,43 OVERPAY 11071000000 93/03130-0829 PIERCE, ALAN 0 EVERS PW 319.77. OVERPAY 13066500000 93/03130-0868 SEARS, V GLENN MONTECITO RD 37,39 OVERPAY 00100300000 93/04103-0304 TRITTS INC W UNIVERSITY D 0.12 OVERPAY 02288700000 93/04/03-0566 ABNEY, GEORGE H JR JASMINE ST 457.15 OVERPAY 02388200000 93/04/03-0649 MANTAI, SUHAS GRANADA TR 73.28 OVERPAY k 10514600000 93/04/03-0714 MOORS, GARY L INDIAN RIDGE 0 73.29 OVERPAY 02948300000 93/04/03-072.4 DUNAWAY, DEBRA J CORDOVA CR 493.42 OVEAPA'I 16689t00009 93/04/04-0117 FIRST STATE BANK OF TEXAS WELLINGTON OAK 0.01 OVERPAY 10262600000 93/04/04-0233 MOHAIR, LAQUITHA J PLUM HOLLOW ST 37.39 OVERPAY 02603600000 93/04/04-0346 LOf TIS, CAROL J GEORGETOWN DR 568.87 OVERPAY. 90123400000 93/04/04.0406 NORGE COIN LAUNDRY E UNIVERSITY 0 362 OVERPAY 03982600000 93/04/04.06!4 BISHOP, BOSE.' 6 TEDDY HUISACHE ST 37.,39 OVERPAY 02498000000 93/04104.0537 TREVINO. JANA C GREENBRIAR ST 73.28 OVERPAY 02761300000 93/04/04-0541 STUBBLEFIELD, BEVERLY F TFNNYSON TR 73.28 OVERPAY 10199400000 93/04/04-0674 OESTENA, ANDREW V W HICKORY 'ST 178.84 OVERPAY 02257800000 93/04104-0728 DABOUB, MARIO A KINGS AW 463.84 OVERPAY. 02760300000 93/04/04-0740 HAIR RAYMOND M OR PENNSYLVANIA 0 37.39 OVERPAY 02809200000 03/04/04-0708 CALLAHAk, KEVIN J ANGELINA BEND 37 39 OVERPAY i 02203600000 93104/04-0924 WELBORN JAMES M SHERMAN OR 693.33. OVERPAY 08631600000 93/04104-0987 BOURLANd, DANNY WOIDSON CR 73.28 OVERPAY 11753700000 93/04/04.1141 SCHOONOVER. HAROLD A CAESTMSADOW ST 567.67 OVERPAY 02396100000 93/04/05-0324 HENDERSON. DOYLE W OR FOXCRr.FT CR 672.02 OVERPAY 03191000000 93/04/05.0380 JOHNSON, DONALD R AUTUMN OAK OR 73.29 OVERPAY 90443400000 93/04/05.0445 UNIVERSITY CLEANERS W OAK ST 0.36 OVERPAY 01966600000 93/04/05.0481. PUASUR ROY H OA DAVID E ATLAS DR 261.70 OVERPAY 01471700000 93/04/05.0654 "MORRISISN,-RUSIELA HETTIE ST 0.04 OVERPAY 03086000000 93/04/05-0766 PETERS. RONALD CRATO LN 394.85 OVERPAY 02905600000 93/04/00.0864 KILLIAN, CHRISTINE ELIZABETH ROBERTS ST 0.20 OVERPAY 60334300000 93/04105-0976 KONKRIGHT. RONALD TEASLEY 0108 L 41.08 OVERPAY 02367900000 93/04/05.0982 YARBROUGH. DAVID CHURCHILL CA 28.46 OVERPAY 02573300000 93/04/06-0222 IRBY, THOMAS C AMHERST DR 10.73 OVERPAY ' 02013500000 93/04/06.0223 OETTEA. BENJAMIN H MONTOLAIR PL 4:00 OVERPAY .:90026000000.93/04/06.0224 D£NTON BALLET ACADEMY S 1-359 0,49 OVERPAY 02487000000 03/04107-0191 'COLLINS, RICHARD G JANNIE ST 73.10.OVERPAY 02064700000 03/04107.0397.ARNOLD,.JOSEPH M JR. LACUNA OR 324:00 OVERPAY 02071600000 03/04/07-0390 MORGAN, DANIEL J WOODHAVEN ST 37.39 OVERPAY 03380400000 93/04107.0660 WEIGENART, PAUL J 8 DEBORAH OAKLAND -1015 73.28 OVERPAY 08819400000 93/04/07-0711 MEOINA, RICARDO MCCORMICK ST 427,38 OVERPAY 11623600000 93/04107-0781 GRIFFITH OTIS E PICKWICK IN 37.34 OVERPAY 03675400000 93/04110-0069 LYNCH, WILLIAM A ETAL SHERMAN GR 575.58 OVERPAY .94741600000 93104110-0077 MATHEWS,, GARY S OR WESTViEW TR 37.39 OV RPAV E ` 02998500000 93/04110-0106 TIMMONS. STEPHEN W SIERRA DR 30018 OVERPAY J} - 00162100000 93/04110-0143 MR GATTI'S 0314 W UNIVERSITY 0. 70.37 OVERPAY'. !E 13770500000 ?3/04/10-0162 GELCO CORP 189.68 OVERPAY 02353000000 93/04/12-0084 MARQUIS, R L JR. EGAN ST 0.10 OVERPAY • ~ . 10436600000 93/04/12-0145 MOSLEY. BILLY J PENNSYLVANIA D 1,038.8 1 OVERPA i4 T AR 76 ~03163400000.93J01/19-0009 PEM9ERTON, JOHN D CHERAYWOOD LN 0.10 OVER; Y ~a" t (A "34 tp .t t: 5t a~ IF] I v r Ie SAFECO LAND TITLE OF ` Wu7411119 DENTON COUNTY IMA44T UQ25855 ESCROW AOCC ~ ~ 6n MLAS DR SUITE 100 61Ir5G -sx3 E oEKTOr,, TX vszos Doc Ol 19 91 PAY S VDI'LIJIJ) :J .1'j) aiYs~i"t-i~X f'Lf"? S_ i11°►797~7d 0 TO T rORDER OF i ~a ci rr op le ...1"m SAFEL'O LAND TIFLE OF DENTON COUNTY L E J ESCROWACCOUNT . NON NEGOT1AIDLE 93-30 G5~i't' d~p258550~ 1:111414442+: x`04 0556 2N'. 3 14 ~R 3,' ~VSlr'• s• 10 u 1 1 x'1.14 74. Oki i.u S 5 fLS, fit, ~5E 1. r. Y a o- 4 COUNC T y ` I •4 i ~ 7 f •r0M <1~vv~ O III V~.'~"M^ ~4 W-ii a i j ~ge~daNo ~V-G~C7S AgendaIta .30_444 Date ORDINANCE NO. pp oa / ,O4 Lf ~ AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD II OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated com- petitive bids for the construction of public works or improvements in accordance with the procedures of state law and City ordinances; and t WHEREAS, the City Manager or a designated employee has receiv- ed and recommended that the herein described bids are the lowest responsible bids for the construction of the-public works or im- provements described in the bid invitation, bid proposals and plans and specifications therein; NOW, THEREFORE, t THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the following competitive bids for the con- struction of public works or improvements, as described in the "Bid ' Invitations", "Bid Proposals" or plans anu specifications on file in the Office of the City's Purchasing Agent filed according to the bid number assigned hereto, are hereby accepted and approved as be- ing the lowest responsible bids: BID NUMBER CONTRACTOR AMOUNT 1572 M K CONSTRUCTION $820,500.00 i SECTION ~III. That the acceptance and approval of the above comps titl ve bids shall not constitute a contract between the City and the person submitting the bid for construction of such public works or improvements herein accepted and approved, until such person shall comply with all requirements specified in the Notice to Bidders including the timely execution of a written contract and furnishing of performance and payment bonds, and insurance certif- icate after notification of the award of the bid. SECTION III. That the City Manager is hereby authorized to execute all necessary written contracts for the performance of the construction of the public works or improvements in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with the Notice to Bidders and Bid Propos- als, and documents relating thereto specifying the terms, condi- tions, plans and specifications, standards, quantities and speci- fied sums contained therein. SECTION IV. That upon acceptance and approval of the above competitive bids and the execution of contracts for the public works and improvements as authorized herein, the City Council here- by authorizes the expenditure of funds in the manner and in the amount as specified in such approved bids and authorized contracts i executed pursuant thereto. SECTION V. That this ordinance shall become effective im- mediately upon its passage and approval. PASSED AND APPROVED this the _ day of 11994. BOB CASTLEBERRY, MAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY U BYt APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY 3~tryr By l a, . 44 I'1 r R t' js(r}§ a 6 a t . 5 3 J r, 0 DATE: FEBRUARY 1, 1994 CITY COUNCIL RkTORT Council ,TO: Mayor and Members of the City ~ Council Lloyd V. Harrell, City Manager FROM Pcy h 9~G SUBJECT: BID # 1572 - DF11'TON BRANCH LIBRARY O construction of the Denton Branch Librar OMMEidDAT10N: We recommeTaM K Construction it' the a mount of $920,500.00 with REC be awarded to the lowest bide construction completion in 300 days. complex i uare foot public library . tired by laden Architects construction ecifications prep 0,00sq SRy This bid lIs for ens ar 3esp as ►ndieated on the p bid of $845,000.00 plus alternate 4 for an additional 000, alternate 7B to deduct $5,000.00 alternate 9 t i The bid award includes the base 1,2,3,5,8 & 8 are rejected $1,500, alternate 7A to deduct $20, uct $500 ( deduct $500.00 and alternate 100t 00 ed. 00 , aiternates + $ 7,500 Total contract award is $820, system including wiring + $ 8,500 ` Alternate #1 Book security finish on store front + $ 8500 Provide Kynar 500 (Red) + $ 1,500 Alternate #2 provide mill work in staff workroom lotion Alternate #3 provide one green slate slab at lobby ,000 Alternate $4 for donor wall in lieu of wood paneling + $ 12 Alternate #5 Management System + $ 23,000 Add Energy stem by C.J L" - $ 20,000 M Alternate #8 D pdd elete all Energy ligh atingnagement fixture Sytype "A an r 000 AlternateAlternate##7A and replace with type "D" and "E" tic with thermal . $ 50 I Change all flux esee 11 T8 t Lamps to ma OT12 reset and change _ $ 200 J i ?B te P Change Walker Ruor boxes floor boxes to standard - $ 500 Aherne steel or plastic fl 500 Delete exhaust fan in lounge roved equal. - $ Alternate #9 All sprinkler heads head #FR948p Solder type Alternate 410 provide recessed sprinkler dell Architects. ROUND; Tabulation Sheet and Letter of recommendation from Hy BACKf Division and Citizens of PROGRAMS DEPARTMENTS OR GROUPS AFFECTED. Library Denton. funds act will be funded from Library Bond . FISCAL This project l I I 1 1 I I K ~ i o` CITY COUNCIL REPORT a FEBRUARY 1, 1994 PAGE 2 PAGE 2 OF 2 I i Resp ully eub i e oy . Harrell City anager € Approved By: Name: Tom Shaw,C.P.M. Title: Purchasing Agent j r ~ r R x; c.. y / ` 1 I I r i / 1 r •4ja; s . J ~y ! . Y Y t Y n 'i? 1` 1 !x t•4 l IIIBID • 1377 11 I I VOID NAME DENTON ERANCII LIBRARY f BASER RRANNON CIIARLEY D 11 R B1 IE RBR it CONST. CONST, OFFII[T CONST LAWRENCE CONST. ['ONST. oCtA • ►EN DATE lam" ry 70, 1994 ~ CO ~ CO BLDG CONT Co CO CO A7130C[ATEi gVANI'iTY7~ ORBCRIPf10N VENDORi VENDOR VENDOR VENDOR VENDOR VENDOR VENDOR VENDOR BASE BlD ~ 1896,o66,00 8594,ouo.00 ~ S897.100.06 3575,113.00 3667,0ao.00 101l,o61e.00 ft9l.eee.oo 5663.000.00 DAYS 210 21D , 210 330 310 300 291 270 t ALTERNATI ! •15.000.00 437,430.00 I +32,10000 417,43$.00 416,000.00 41,500.00 /17,000.110 11,000.00 ALTERNATEe2 436,000.00 4$6,030.00 136,900.00 +$6,224.00 116,700 +16,500.00 !31,000.01 116,000.00 I ALTERNATE67 i 433,300.00 451,962.00 431.700.00 +360000 437.300 436,300.00 1!60000 {f 414.600'00 I ALTERNATE64 43),00000 4S1,250.00 432.900.00 +13,100.00 411,700.00 +1000.00 ~ 4!2.60000 [ 417,000.00 ALT OR NATE 55 433.000 DO 4!12,000.00 4$14,500.00 413,100.00 +121,300.00 4$12.000.00 +31.90000 EEE +17,500.06 y I + ALTERNATES$ 133,000.00 +124,00000 4314,50000 ♦15,100.C0 1 4533,000.00 +113,000.60 j~ 41,00000 ♦315.OOD.00 f A1.TKRNATE 07A -$19,600 -316,000 -517,400 -111,600 -116,000 -520,000 -116,000 I -316,D00 ALTERNATE 170 -!1,300 -11,600 -!3,300 -117,000 -81.700 -13,000. ttt '1,600 ! -31.000 1 t ALTERNATE 00 -1300.00 -1400.00 -8600.00 -1100.00 -$400.00 -$100.00 I -!135.00 1 -11000 A0 ALTERNATE 00 -8175.00 -130.00 -3300,00 -1100.00 -I6.s00.00 -3500.00 -3560,00 -1150.00 } ( ALTERNATE 010 -1460.00 -1490.00 -360000 -840000 -1400.00 -1500.00 -1L6D0.00 -373000 BID BOND YES YRS YES YE5 YES YE5 YE8 I YEi ` ; i II If t n7 z ~ o ~i 1 f , j - a ,.r_.... . niP• a r P w f JAN-26-1994 17145 FRCM 21411550169 TO 11344418173924*1929314 P.02 1-1 DELL January26, 1995 Mr. Tom Shaw Purchasing Agent Qty of Denton Pg rf U o Re: Hidall Architect's lRecommeodation of M K Engineering pear Mr. Shawl We have recelved the AIA I)oci meat A505, evaluation of the qualifications of a contractors, from M K Construction Company. They also sent an audit report with supplemental Wormation. We havb rWcwed these documents and contacted several architects a11d owners who F . were involved In prdvious projects with M X Construction Company. ' Hidell Architects therefore recommends the City of Denton to accept the proposed bid by M K Construction Company for the oonstmetion of the Denton Psblic Library Project. 7bank you for your attention to this matter, Sincerely, HIDEM ARCHITECTS , • 1f Bill Hidell MY Pri>*cipa! gg i. e p: x y TOTAL P.e2 yi JAN 26 194 14:45 2144UI69 PAGE.002 1=ti, #f 3 N ~ j r' 1 R 1. d CITYOI DENTIN, TEXAS MUNICIPAL BUILDING/ DENTON, TEXAS 76201 /TELEPHONE (817) 566.8200 M E M O R A N D U M DATE, JANUARY 271 1994 TO: TOM SHAW, PURCHASING AGENT FROM: EVA POOLE, LIBRARY DIRECTOR SUBJECT: DENTON PUBLIC LIBRARY BID On November 30, 1993, approximately twelve general contractors bid on the construction of the library branch building. All twelve of the base bids were over the project budget of $811,476, with the lowest one at $930,000. i After careful study of the plans and specifications by members of the branch building committee, the budget of the library project was reduced by approximately $951156. Please find attached a list of the cost reductions. This cost reduction proposal war, then r roviewed and approved by the Denton Library Board on December 9, 1993. The second bid opening occurrod on January 20, 1994. Eight general contractors bid on the construction of the branch building. As you i know, the low bid for the construction of the new branch library was $820,500. This total is still over budget by approximately $9,024. Since we had already reduced the budget of the library project by $95,156, I simply could not further reduce the budget and keep the integrity of the building design intact. The executive board of the Friends of the Emily Fowler Public ? Library have agreed to donate the additional $9,024 to begin construction of the branch library building. Please find attached a copy of the minutes from their January 24, 1994 meeting. Please call should you have any questions and thanks for your s continued support. 1'~ >7 a A POOLE r, •11 :i Attachments AHH004B5/js . ,r ay t~.ry lV i'CY i'fi ^M ewd4.jl . 1 j' / e . ~i w ~ 7 DENTON PUBLIC BRANCH LIBRARY_ - G - COST REDUCTION P40POSAL a _/~9J Co5T SAVINQ2 Eliminate book security $100000 Eliminate second set of automatic doors 2,000 Brushed aluminum rather than Kynar 80000 Parabolic rather than indirect lighting 10,000 Delete acoustical panels 40000 Delete glass block 575 Lower restroom ceilings to 9f0" (313 sq.ft.) 313 Downgrade carpet ($1.00 sq.ft.) 9,700 I Reduce square foot of glass 1,152 Remove cast stone at windows 21573 f Remove cast stone at top (635 sq.ft.) 7,620 Change brick type 1,200 Remove Window D in Program room 1j536 Eliminate stove - have undercounter microwave eliminate part of kitchen millwork 21200 Eliminate Windows N and L 10000 Eliminate window treatment at North Window 10152 Lower height of millwork in workroom 10200 Reduce tile by 21011 410 sq.ft. (@ $5.00 sq.ft.) 2,050 Downgrade bathroom slate to tile (490 sq.ft.) 500 Downgrade fire sprinkler head 500 Delete masonry screen at AC/add shrubs 21000 r F+ Delete concrete slab at curved wall 885 ti ' Substitute solid blinds for macho shade in Meeting Room 10500 Reduce 1" of rigid insulation at roof 30000 +tl, ! Deducted alternates 20.000 e { TOTAL $950156 duwery 26, 1494 d,a i. ~ FNND0i16 r 1 (L f' a a ~ -4os 11 C ES OF THE f'kM FRIEIu;S OF THE E 1ILY I-NUR PUBLIC LIBRARY AskaRY 24, lA! PRESENT: MARGE APPLETON, ELI= CALDWELQ GEORGIA CARAWAY, ROBLRT CHAMBERS, RUBY HERD, TONI THOMAS, DENNIS STEPHENS, LINDA TOURAINE (FOR EVA POOLE), MARTHA LEN NElSON, BARBARA JACKSON, MARGIE DESIDERATO, JEAN GREENLAW, DORIS UiIPMAN MINUTES OF THE OCTOBER 18 Nf'ETIN~ WO4RE APPROVED, MARGIE DEsIP~ERRA,qTO PRESENTED A FINANCIAL REPORT AND PROPOSED 199 BUDGET (SEE ATTACHED). AFTER SOME DISCUS- SION ON BUDGET MATTERS, TONI THOMAS MOVED, RUBY HERD SECONDED, THAT THE PROPOSED BUDGET BE ACCEPTED. THE VOTE WAS UNANIMOUS. RUBY HERD, MEMBERSHIP CHAIRMAN, DISTaIBUTED THE 1993 MEMBERSHIP LIST. SHE EMPHASIZED THAT PERSONAL CONTACTS BY BOARD MEMBERS HAVE BEEN EFFECTIVE, ASKED THAT THE BOARD CONTINUE TO DO S0, KEEPING TRACK OF CONTACTS MADE TO SHARE WITH THE GROUP AT THE NEXT MEETING. IT WAS DECIDED TO HAVE FORMS ABOUT FRIENDS' MEMBERSHIP TO BE GIVEN TO NEW LIBRARY CARD APPLICANTS. ROBERT CHAMBERS. PUBLICITY, WILL EMPHASIZE THE NEED FOR MORE BOOK DONATIONS FOR TWICE SOLD (ALES, OUR BIGGEST MONEY EARNING ENDEAVOR, IN THE NEXT NEWSLETTER. BIDS WERE OPENED JArawRY 20ON THE BRANCH LIBRARY, MRS. TOURAINE REPORTED. IN ORDER TO MEET THE LOW BID, THE FRIE.IDS WERE ASKED TO GIVE $9,024 FROM THE BUILDING FUND. C DENNIS STEPHENS MOVED, MARGIE DESIDERATO SECONDED THAT THIS BE DONE. VOTE WAS INVAN I MOUS # ON FEBRUARY 4 CHRIS BABCOCK AUTHOR OF NW MOON, NO MILK, WILL SPEAK AT 4:00. GEORGIA CARAWAY AND ROBERT CHAMBERS WILL HELP WITH SALES OF THE BOOK. ON PwrA 5 J, LI GEORGIAECARAWAENLAW AID ASSISTGWFOOTSWILL PRESENT THEIR BOOKS. ELINOR CALDWELL AND TONI THOMAS, RUBY HERD, AND MARTHA LEN NEt_SON WILL CHAIR A CRAFTS-BOOK SALE WHICH WILL BE TRIED AS A FUND RAISER THIS YEAR INSTEAD OF A BOOTH AT THE ARTS FESTIVAL AND COUNTY SEAT. TONI TFum WILL CONTACT THE RADDISON AND WORK ON THE MAILING FOR THE BOOK-AUTHDR f LUwxoN TO BE HELD MARCH 50 VISCUSSICNI WAS HELD CONCERNING COMBINING THE LUNCHEON MID THE ANNUAL. MEETING. ,JEAN GREENLAW, SPEAKING AS A LIBRARY BOARD MEMBER, ASKED HELP IN CONTACTING GROUPS FOR MLVEY FOR FURNISHINGS, ETC FOR THE BRANCH LIBRARY. THE NEXT MEETING WILL BE MARCH 281 t DORIS CHIP;tiAN SECRETARY -CITY= -=COUNC r T 7 S M ~r f z^~ Aola h 9, 00 Apeadaltt: Sj' oate 2-/1~'~L...~ ORDINANCE NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID- ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equip- ment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ma- terials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: t ~1, SECTION 1. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items: BID ITEM NUMBER NO VENDOR AMOUNT 1574 ALL DEALERS ELECTRIC EXHIBIT A 1575 1 TECHLINE $ 31790.00 1575 2-5,7 POLELINE $84,089.00 1575 618 WESCO $34,242.00 F , t SECTION II. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur- chase the materials, equipment, supplies or services in accordance " with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. . a a 11 SECTION III. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the city manager or his designated representative is hereby authorized to execute that thee written contract which shall be attached hereto= provided written contract in accordance the terms, specified sums contained and specifications, standards, quantities in the Bid Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this day of 1994. BOB CASTLEBERRY, MAYOR i ATTEST: JENNIFER WALTERS, CITY SECRETARY I BY: APPROVED AS TO LEGAL FORM: " - DEBRA A. DRAYOVITCH, CITY ATTORNEY r BY: i i I S c, Y Ii A y Blb # 1574 1 BID NAME" PVC CONDUIT 8 NE{}t31T A ACCESSORIES rice PEN DATE 1113/94 _ Z~UA6iTiiY .,bU80111Pfil0N_- - 4U-1-11-- Iva ONDUITI-PV00 SCH40 1. 80,000 FT 6"X 20' $1.66 $1.66 2. 60,000 FT 4'X 20' $0.99 $0.99 3. 40,000 FT 2' X 20' $0.36 $0.36 4. 40,000 FT 2 1/2' X 20' $0.53 $0.53 6. 40,000 FT 1' X 10' $0.17 $0.17 6. 600 EA COUPLING 6' $4.22 $4.22 7. 500 EA COUPLING 4' $1.27 $1.27 8. 300 I`A OUPLING 2 112' $0.63 $0.53 3 9. 300 EA COUPLING 2' $0.30 $0.30 10. 300 EA COUPLING 1' $0.13 $0.13 . 11. 500 EA ELBOW 6' X 90 $16.34 $16.34 , 3 ~ 32. 300 EA ELBOW B' X 45 $11.49 $11.49 ~1►. , 3 l ~ 13. 300 EA LBOW 40X90 36' $11.09 $11.09 14. 300 EA ELBOW 4' X 90 $5.62 $5.62 p 16. 300 EA LBOW 2'X90 36 $4.11 $4.11 0\ V Ft i' 16. 300 EA ELBOW 2' X 90 $1.17 $1.17 } 17. 300 EA LBOW 2 1/2'X90 $2.48 $2.46 h e. i 300 EA I ELBOW 1' X 90 V $0.38 ! $0.39 ! ; I I I , t'l i k . e f x a h I DATE: FEAR A.[1 RY j+ 1994 CiT_ y COUNCIL REPO T . - 6 TO: Mayor and Members of the City Council - ~y `r" FROM: Lloyd V. Harrell, City Manager SUBJECT: BID # 1574 - PVC CONDUIT & ,ACCESSORIES RECOMMENDATION: We recomie is thestot i al estimatedp mount of $247 19de 00 The annual c unit prices are listed below: 1 YR UNIT RICE: DESCRIPTION: CONDUIT,PVC SCH40 $ 1,66 80,000 FT 6" X 20' $ 0,99 50,000 FT 4" X 20' $ 0.36 400000 FT 2" X 20' $ 0.53 40,000 FT 2 112" X 20' $ 0.17 400000 FT 1" X 10' $ 4.22 i 600 EA COUPLING 6" $ 1.22 E 500 EA COUPLING 4" 300 EA COUPLING 2 112" $ 00.53 ,30 300 EA COUPLING 2" $0 .13 i' 300 EA COUPLING I" $ .34 500 EA ELBOW 6" X 90 $11,49 1 300 EA ELBOW 6" X 45 $11.09 300 EA ELBOW 4" X 90 36" $ 5,52 300 EA ELBOW 4" X 90 $ 300 EA ELBOW 2" X 90 36" $ 14.11 .17 300 EA ELBOW 2" X 90 $ 2,48 ' i 300 EA ELBOW 2 112" X 90 $ 0.38 300 EA ELBOW 1" X 90 tet to replenish stock in he Warehouses Is for an annual contri ` accessories T`~ h will be ordered as needed to accessories, whit This conduit is used by the Electric Distribution Department in installation of underground electric lines. ce etween the low bid for 6 months ricing the low bid for 1 ear The differen 4~0 00 which is a 3ipercen difference. Hisao ically he price of PVC $7,410.00 pricing was conduit has risen sear pricing percent annually and the City will save money by accepting the n ay Eight bid proposals were received in response to seven bid packages mailed. BACKGROUND: Tabulation Sheet. pROGAAMS DEPAR'~MENTS OR t1ROUP5 AF_ F__ _ E~_TE Warehouse Working Capital, Electric Distribution, Utility Customers. 1 I , 1 / y 1 CITY COUNCIL REPORT J_~~~_~~ r,. FEBRUARY It 1994 ,M_I-1~ PAGE 2 OF 2 -4~~ /6W FISCAL IMPACT: Budgeted Funds for Warehouse working Capital 1994 account number #710-043-0582-8708 with a balance of $348,935.88. Uy 'lly submitted: Harrell City Manager Prepared By: l C E Name: Denise Harpool iiii Title: Senior Buyer ' l Approved: + i \ Name: Tom D. Shaw,C.P.M. Title: Purchasing Agent i5l.aganCa i v'r i, i r Y . 1154 X674 _ BID NAME PVC CONDUIT & wr.TaoN VFAIV% vl[oleI wNSCO LIMMINs ACCESSORIES D19TR rttec ee Rc Burn 7 PEN DATE 1/13/94 MANTIM _br=S H1;1ION _{M'[11- - tYR {Mfll r_YA III mill t_T It 6 MT9__. .._I. YR_ . OFI6UIThVG, SCH40 1. 80,000 FT 6' X 20' $1.63 NIB $1.66 $1.66 $1.7259 $1.8738 $1.63 $1.68 $1.74 $1.74 2. 50,000 FT 4' X 20' $0.92 NIB $0.99 $0.99 $0.8938 $1.0435 $0.93 $1.02 $1.03 $1.03 3. 40,000 FT 2' X 20' $0.36 NIB $0.36 $0.36 $0.3236 $0.3605 $0.33 $0.35 $0.38 $0.38 4. 40.000 FT 2 1/21 X 20' $0.53 NIB $0.53 $0.53 $0.5384 $0.5781 $0.53 $0.54 $0.55 $0.55 5. 40,000 FT V X 10' $0.16 NIB $0.17 $0.17 $0.1576 $0.1669 $0.16 $0.17 $0.18 $0.18 6. 600 EA COUPLING B' $4.38 NIB $4.22 $4.22 NIB $3.9502 ` $3.90 $3.95 $4.35 $4.35 7. 500 EA COUPLING 4' $1.38 NIB $1.27 $1.27 NIB $1.2438 $1.23 $1.26 $1,25 $1.25 8. 300 EA COUPLING 2 1/2' $0.58 N/B $0.53 $0.53 NIB $0.5570 $0.55 $0.68 $0.52 $0.52 9. 300 IA COUPLING 2' $0.32 NIB $0.30 $0.30 N/B $0.2849 $0.29 $0.30 $0.35 $0.35 10. 300 EA COUPLING 1' $0.14 NIB $0.13 $0.13 NIB $0.1170 $0.12 $0.13 $0.13 $0.13 SS 11. 500 EA ELBOW 6' X 90 $16.64 NIB $16.34 $16.34 N/B 15.0531 $15.15 $113.50 $17.00 $17.00 4 h 12. 300 EA ELBOW 6' X 46 $22.35 NIB $11.49 $11.49 N/B ;10.9253 $12.60 $13.00 $12.00 $12.00 13. 300 EA LBOW 4'X90 36' $16.41 NIB $11.09 $11.09 NIB $8.01 $11.60 $12.60 $11.60 $11.60 14. 300 EA ELBOW 4"X 90 $5.58 N/B $5.62 $5.62 IJ/B $5.0518 $5.38 $5.60 $5.76 65.75 i' 18. 300 EA LBOW 2'X90 36' $6.73 NIB $4.11 $4.11 NIB $3.29 $5.00 $5.00 $4.30 $4.30 18. 300 EA ELBOW 2' X 90 $1.01 NIB $1.17 $1.17 NIB $0.9157 $1.05 $1.10 $1.20 $1.20 y 17. 300 EA LBOW 2 1/2'X90 $1.64 NIB $2.46 $2.46 14/13 $1.6635 $1.75 $2.00 $2.68 $2.66 i8. 300 EA ELBOW 1' X 90 $0.3/ N/B $0.38 $0.38 N/B $0.3281 $0.35,11{yl ;03 7 $0.37 4 I :•1 J . A Ln~ • 4 t I y1 l gib 1674 ID NAME PVC CONDUIT & r1I+1 aTC■ ralrxrr.I1 TeMrcr ACCESSORIEa aurrl+ aurrl.Y PEN DATE 1/13/94 WAN 11 IjESChIPTION s mini iYa awin --1-Y-`--- CoNbUli', pVC, SCI-140 1. 80,000 FT 6' X 20' $1.84 $1.84 $1.74 NIB NIB $1.95 2. 50,000 FT 4' X 20' $1.10 $1.10 $0.98 NIB NIB $1.162 3. 40,000 FT 2' X 20' $0.39 $0.39 $0.39 NIB NIB $0.4183 4. 40,000 FT 2 112' X 20' 50.68 $0.58 $0.57 NIB NIB $0.6110 5. 40,000 FT 1' X 10' $0.19 $0.19 $0.19 NIB NIB $0.1977 6. 600 EA COUPLING 6' $4.61 $4.61 $4.66 N/B NIB $4.88 E 7. 500 EA COUPLING 4' $1.37 $1.37 $1.47 NIB NIB $1.45 6. 300 EA • OUPLING 2 112' $0.66 $0.56 $0.60 NIB NIB $0.59 9. 300 EA COUPLING 2' $0.32 $0.32 $0.33 NIB NIB $0.34 10. 300 EA COUPLING 1' $0.13 $0.13 $0.13 NIB NIB $0.14 11. 600 EA ELBOW 6' X 90 $18.09 $18.09 $17.76 NIB NIB $19.15 t? a 12. 300 EA ELBOW 6' X 45 $12.72 $12.72 $23.65 NIB NIB $13.47 o 13. 300 EA LBOW 40X90 38' $12.28 $12.28 $17.51 NIB NIB $13.00 e~ 14. 300 EA ELBOW 4' X 90 $6.09 Se.09 $5.96 NIB NIB $6.45 1 15. 300 EA LBOW 2"X90 38' $4.54 $4.54 $7.16 NIB NIB $4.81 1 18. 300 EA ELBOW 2'X 90 $1.27 $1.27 $1.08 NIB NIB $1.34 o 17. 300 EA LBOW 2 112'X90 $2.70 $2.70 $1.97 NIB NIB $2.86 18. 300 EA ELBOW 1' X 90 $0.39 $0.39 $0.3d NIB NIB $0.41 EMQNiMUM Mtxit EMINIMUN ADER Ir TO ) was DELIVERY ~hD11+0.PMNA UIIdFAf j i 'I 1 tr 3 , 4 DATE: FEBRUARY 1, 1994 CITY COUNCIL REPORT 67V-o os TO. Mayor and Members of the City Council 1 B_ FROM: Lloyd V. Harrell, City Manager cy SUBJECT: BID # 1575 - TRANSFORMERS V0 RECOMMENDATION: We recommend this bid be awarded the low evaluated bidder for eacheach 85 follows' VENDOR UNIT PRICE BID ITEM DESCRIPTION TECHLINE $ 379.00 1, 15KV OH POLELINE $ 493.00 2. 50KV OH POL£LINE $ 585.00 3, OH POLELINE $3,699.00 4. 150K 50KV PM POLELINE $4,998.00 5, 3COKV WESCO $5,100.00 6, 30CKV 277/480 POLELINE $5,199.00 8. 300 500 KV V LF PM WESCO $6,921.00 8, I Total bid award amount is 1122,121.00 ~ i SUMMARY: This bid is for the purchase of conventional overhead and padmounted elect~rleal distribution transformers. These transformers will be used in replacement I j of PCB transformers and for new construction. The low bidder is determined by ric Department has req ested using a load loss verses cost equation. The for bid items 4e5tand 6. This will assureuample I additionsl quantities it be adds? ~ transformers be readily available to facilitate increasing new construction to the Electrical System. R Eight bid proposals were received in response to thirty seven bid packages mailed to vendors. i BACKGROUND: Tabulation Sheet, Memorandum from Don McLaughlin dated 1-20-94. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution, Utility Customer o the City o Denton. FISCAL IMPACT: Budgeted Funds for Electric Distribution for 1994 account number s #610-103-1031-3684-9222 with a balance of $5,178,242.64. r; 1. ~ M i CC f t lN'ti i,~ CITY COUNCIL REPORT FEBRUARY 1, 1999 a PACE 2 OF 2 v Res tfully s ed: o d Harrel Cit anager Prepared By: Name: Denise Harpool I Title: Senior Buyer Approved: ! Name: Tom D. Shaw,C.P.M. 111 Title: Purchasing Agent i Y IJ P-1 I 1 3 1r 1? R den ~Y v jib 1575 ID NAME TRANSFORMERS TEMPLE WESCO POLELINE ELLIOTT SAN ANGELO t ELECTRIC ELECTRIC ELECTRIC E PEN DATE JANUARY 13, 1994 OUAN111-Y DE8013I111-ION VENDOR ~ VENDOR VENDOR VENbO11 VENIjOFI 1. 10 RA 'RANSFORMI?14 CONVENTIONAL, $491.57 $354.181 5422.00 Nhl $446.00 oe~ OVER11VAD 15 KVA 120/240V SINUI.I? I'llASE 2. 35 EA RANSFORMERCONVUNTIONAL $538.95 $422.00 $493.00 N/f1 $586.00 OVERHEAD 25 KVA 120/240V SINGLE PIIASR 3. 30 EA 'RANSFORMER CONVI?NTIONAL 584421 $633.00 $685.00 NIB $871.011 OVERIIHAD 50 KVA 120/240V SMILE VI IASE 4. 2 HA 'FRANSFORMI?R PADMOIINT $5,424.21 $4,192.00 $1,699.00 N/11 $4,765.00 RADIAL. FEED 150 KVA 120/208V 7 11881: PHASE 5. 3 HA TRANSFORMER PADMOUNT $7,106.31 $5,151.00 $41998.00 NIB 56,039.00 1 RADIAL FRED 300 KVA 1201280V 4 THRUM PHASE 6. 1 HA TRANSFORMIiR PADMOUNT $7,071.57 $5,100.00 $4,98000 NIB $6,039.00 i RADIAL. FEED 300 KVA 2771490V THREE MASH 7. 1 HA TRANSPORMHR PADMOUNT $7,468.42 $5,698.00 $5,199.00 NIB $6,273.00 21 f LOOP FEED 300 KVA I20/280V TIERBR PIIASH e. 2 EA TRANSFORMUR PADMOUNT $8,242.10 $6,921.00 $7,025.00 NIB $8,635.00 LOOP FEED 500 KVA 120/208V TIMER PHASE DELIVERY IS WEEKS 70 DAYS 11-16 WKS 14111 120 DAYS -0e ~ Ny~de Ly~El - 16 x` t, r My .'qu` 10 # 1575 I ID NAME TRANSFORMERS WATSON TECHLINE CUMMINS VAN TRAN PRIESTER ELECTRIC SUPPLY PEN DATE JANUARY 13, 1994 WANTITY-- - bEaMPTION ViLNDOPI VENDOA VENbOH ..VENIJOA._._ _VENboll 1. 10 HA 'RANSFORMER CONVENTIONAL N111 $379.00 $521.00 $608.00 $535.00 OVIR1111AD 15 KVA 120/240V SINOLE PHASE 4 2. 3S EA 'RANSFORMER CONVENTIONAL NIB $442.00 $556.00 $764.00 $562.00 OV1i1111EAD 25 KVA 120/240V ALT (452.00 SINGLE PIIASI{ 3. 30 FA 'RANSFORMER CONVENTIONAL N111 5646.00 $782.00 $1,063.00 $996.00 OVERIII?All 50 KVA 120/240V ALT $660.00 SINGLE: PHASE 4. 2 EA TRANSFORMER PADMOUN'I' N/IS $3,185.00 $3,773.00 $4,077.00 S3,668.00 RADIAL. E'I?I?D 150 KVA 120/209V THREE PHASE S. 3 EA TKANSPORMEK PADMOUNI' N111 $4,368.00 $5,104.00 $6,149.00 $4,857.00 RADIAL FEED 900 KVA 1201280V 1111411E PIIASI; j 6. 1 1?A '1'RANSt'O14M1?R I'ADMOUNI' N/li $4,229.00 $5,020.00 $6,07[.00 34,889.00 RADIAL. FRED 300 KVA 217/480V t TIIRIM P11ASH } 7. 1 EA TRANSFORM1111 PAUMUUNT NlEI $4,525.00 55,232.00 $6.423.00 $5,036.00 LOOP FEED 300 KVA 120/280V I TIMM PHASE 8. 2 EA TRANSFORMER PAUMUUNT N111 $5,750.00 $7,133.00 $8,093.00 $6,38?.00 LOOP FERD 500 KVA 120/208V 7'EIRER PHASE DI?LIVERY N/13 14-18 WKS 98-112 DAYS 56-112 DAYS k yi rv f a CITY& DENTON MUNICIPAL UTILITIES/ 901-A TexasStfeet / Denton.TX76201 i MEMORANDUM j T0: Denise Harpool, Senior Buyer FROM: Donald L. McLaughlin, Engineering Associate i DATE: January 26, 1994 SUBJECT: EVALUATION-OF-BID-1575-FOR-TRANSFORMERS---------------- The Electric Utility Staff recommends the purchase of the following transformers on Bid 41575 for the total cost of $122,121 as shown j below: 1. Techline for ten 15 KVA 120/140 volt transformers overhead conventional Manufacturer: Howard Cost each: $379.00 All transformers are for stock 2. Poleline for thirty-five 25 KVA 120/140 volt transformers overhead conventional { Manufacturer: Kuhlman Cost each: $493.00 i. Transformers are for PCB replacement and stock. 3. Poleline for thirty 50 KVA 120/240 volt transformers overhead conventional Manufacturer: Kuhlman Cost each: $695.00 Transformers are for PCB replacement and stock. 4. Poleline for three 150 KVA 120/208 volt radial feed transformers Manufacturer: Pauwels e Cost each: $3,699.00 Transformers are for future Ez tube, and stock. 5. Poleline for six 300 KVA 120/208 volt radial feed transformers. Manufacturer: Pauwels r Cost each: $4,998.00 Transformers are for Braum,s and to increase stock level. j off- { D CITYW OENTON MUNICIPAL UTILITIES / 901-A Texas Street / Denton. TX 76201 MEMORANDUM w TO: Denise Harpool, Senior Buyer FROM, Donald L. XcLaughlin, Engineering Associate DATE: January 26, 1994 SUBJECT: EVALUATION OF BID 1575 FOR TRANSFORMERS The Electric Utility Staff recommends the purchase of the following transformers on aid #1575 for the total cost of $122,121 as shown below: 1. Techline for ten 15 KVA 120/140 volt transformers overhead conventional Manufacturer: Howard Cost each: $379.00 All transformers are for stock t 2. Poleline for thirty-five 25 KVA 120/140 volt transformers overhead conventional Manufacturer: Kuhlman Cost each: $493.00 D Transformers are for PCB replacement and stock. 3. Poleline for thirty 50 KVA 120/240 volt transformers overhead conventional manufacturer: Kuhlman Cost each: $685.00 Transformers are for PCB replacement and stock. 4. Poleline for three 150 KVA 120/208 volt radial feed transformers Manufacturer: Pauwels Cost each: $3,699.00 Transformers are for future EZ Lube, and stock. 5. Poleline for six 300 KVA 120/208 volt radial feed transformers. Manufacturer: Pauwels Cost each: $4,998.00 Transformers are for Braum's and to increase stock level. ' rP P Vol? 6 6. wESCO for four 300 KVA 277/480 `E radial feed transformer Manufacturer: ABB Cost each. $5,300.00 Transformers are for'new municipal Library and stock. 6 7. Poleline for one 300 KVA 120/208 volt loop feed I transformer Manufacturer: Pauwels Cost each: $5,199.00 Transformer is to increase stocking level. 8. WESCO for two 500 KVA IiC;208 volt loop feed transformers Manufacturer: ABB Cost each: $6,921.00 Transformers are to increase stock levels. Attached is the spreadsheet used to evaluate the transformers. if you have any questions or comments please call me. DLM: to 19J~,° y 01204002 t/ Attachment t cc: R.E. Nelson, Executive Director of Utilities { Jim Harder, Director of Electric Utilities Joe Cherri, Electric Engineering Administrator Yp P V ^ I a r j i , I , EXHIBIT I FOR BID 1575 PAGE t ITEM 1: LOSS=ST EVALUATION OF TEN 15 KVA 1201240 OH CONVENTIONAL TRANSFORMER MADE NL TL BID CALCULATED DELIVERY BIDDER BY LOSSES LOSSES COST COST DAYS TEMPLE GE 46 182' S492 $2,475' 126 WESCO I ABB 781 387 5354: $2.825 701 POLEUNE IKUHLMAN 461 238 $422 S2.418! 841 SAN ANGELO I SESCO $31 3181 $446 $2.943! 120 i TECHLINE HOWARD 38 262 $3791 $2,307' 126+ I CUMMINS CENTRAL 481 22,31 $52t 52,7241 105 i VANTRAN VANTRAN 401 190 56081 $2.8631 701; PRIESTER KUH~ 381 165 i $535 $2,5271 112 LOW BID 52,307! I ITEM 2: LOSSICOST EVALUATION OF THIRTY-FIVE 25 KVA 120!240 OH CONVENTIONAL TRANSFORMER 1 MADE NIL TL BID CALCULATED DELIVERY BIDDER BY LOSSES LOSSES COST COST DAYS 1 TEMPLE GE 67 i 322 ! $5391 $3,156.1 126 WESCO ABB 1 105 1 - 5301 $4221 S3.6471 701 POLELINE KUHLMAN 66 327 5493 53,0241 811 SAN ANGELO 1 SESCO 1201 4791 $586 I $4,1171 1201 TECHUNE HOWARD 521 4061 54421 $3 0481 1261 { CUMMINS I CENTRAL 681 3251 $5561 s3,2491 1051 l CUMMINS it 1 _ 1041 W l $4521 $3.6391 _ 71 1 VANTRAN VANTRAN 1 541 2841 $7641 $3.7601 - 7011 PRIESTER KUHKMAN 591 2601 55621 $3,028 7121 ILOW BID 530241 I ITEM 3: Ld5S!COST EVALUATION OF THIRTY 50 KVA 1201240 OH CONVENTIONAL TRANSFORMER k 1 MADE NL I TL ! BID I CALCULATED DELIVERY BIDDER BY I LOSSES LOSSES COST COST DAYS_ TEMPLE GE 1 1111 6071 $8441 55.0321 12611 A588 168.4 88bf 844 "VANTWANVAN B ~r 136 I 773 5933 I $6.1290 k 701 SCO 1801 6001871 1 5577 41 OWARD 98 f 651$6461 54 7511 ff ENTRAL 7271 533 5782 i 54 9871 15 I 1401 7601 $6601 $6 3601 71 I`` ANTRAN 901 5251 $1,0631 701UHKM4 95 i 3981 $9861 55,0841 1121121 ! 1 LOW BID $4,665 i ll 20-Jan-94 i 01:34 AM f A %TRANA81.75 WIC! i I 1. EXH113IT 1 FOR 8ED 1575 J _PAGEZ 120 X8 THREE PHASE FACIAL =c:C ITEM LOSSrCCSTEVALUATIONOFTHREE'S0}NA f BILCULA ED _DEUYEY~ PADMOUNTTRANSFORMENL TL COST DAYS 126 MADE COST LOSSES LOSSES- 522189 _-_-74 BSDDER BY 55.42 106 1771 792 520.596 54. AMPLE GE 345 _ 1467 53.6991 520,031 AUWEL 1 18901 65 523.445 p Y+IE5C0 AB.B 299 S 1 1600 51.7 $20.661 POIJ~LINE P 340 2631 53.185 520.281 112: SAN ANGELO I SESCO 303 53.773' TEChi UNE HOW 65D 890 84,077 521.062 2 CUMMINS "-AIJWELS 340 ,42 520,556. VANTRAN VANTRAN ~4 183 53.668 520.031 PRIESTER KJHKMAN LOW 810 i OF ONE 300 KVA 1201208 THREE PHASE RADIAL FE'ED ITEM LOSSICOSTEVALUATION tyYEAY d PADMOUNTTRANSFORMERS BID CALCULATED OE DAYS I E~ NL TL COST S SC05T _1 ~7 1261 ` MADE tOSSE BY LOSES I 2052' 97.10 1 $24.194 --7p1 BIDGER I GE 1 2880 1 el1~l 7~~1121 1 TEMPLE LABS 518 3028 538.664+ WESCO~ 493 34201 X91 $30,272 ` 112 k ' } l pOLEUNE - P 1050 i 54 3681 1121 SAN ANGF:LO ; SE 562, 3 B I $6104; $29,385 I 701 pp 561481 $13,553' 1121 i f CUMMINS II V TR 545 II 91 54 8571 5$30 7' 24.027 ' + VAN AN TRAN I KUHKMAN 709 LOW BID PRIESTER PHASE RADIAL PEED l 1 ITEM 6: LOS5ICOST EVALUATION MSS ONE 300 KYA 2771480 THREE I PADNOUNTTRAN DELIVERY I BID CALCULATED S k NL n COST COST 1216 } MAE LOSSES LOSSES 18931 57.0721 530.8461 l D i} 1 81DDER BY 184, 288877 .r7J I ' X5100 112 ! TEMPLE 1GE _ 330051 $4,9801 $28.E 11 1201 WESCO ; g 1 512 t 58,03911 112 ! POLEUNE I P A UWEL 105011 54,2291 $30,3231 SCA I 4188i $29.127' --1'121 N~LO I HOWARD 512 30051 55.0201 $32.3431 701 ELS 28451 SB,0T1' 529,5301 CUMMINS 545' 3004 54.8881 i 1 VANTRAIN AN TPlN 877 ' S26.887' D ~HKµ; LOW 01 AN RIESTER 2Q-J~n-94 ` 071 4 AM i i k I EXHIBIT I FOR BID 1575 f'a f,4 _ PAGE ITEM 7: LOSSiCOST EVALUATION OF ONE 300 KVA 120 206 THREE PHASE LOOP FEED PADMOUNT TRANSFORMERS MADE NI. TL BID CALCULATED DELIVERY BIDDER BY LOSSES LOSSES COST COST DAYS _ 5 TEMPIE GE 18B 2052 57,468. 532.711 126 1 WESCO ASB 516 2860 55.698 530.980 70 - ~ ~ POLELINE PAUWELS 1 4931_ 30281 55.1991 $29.707' 112'. SAN ANGElO ! SESCO 1050 3420 $fi,273'. 537,455 120. I TECHUNE i HOWARD 525 4374• $4.525 $31.855 112. t CUMMINS PAUWELS 493 302B 55.232. $29.818 _ 112 t ` VANTRAN VANTRAN 545 3145 58.423 534.483 112. PRIESTER KUHKMAN 709' 3164, 55,038 S30.702: { LOW BID 529,707 t ITEM 6: LOSSICOST EVALUATION OF TWO 500 KVA 120/208 THREE PHASE LOOP FEED PADMOUNTTRANSFCRMERS I! MADE NL TL BED CALCULATED DELIVERY 1~ ! GE 9661 3982! 58.242' 545.456 + 701 tTECHUNE R BY LOSSES LOSSES COST COST DAYS 11111 960 43201 921 4 0301 WELS 674 I 47491 $7.0251 5 42.262 112 I CO 13001 56001 6351 553.832 1201 WARD 710 6795 i 1 544.617' 112 I 741 47491 $7.133 542.627'112! TRAN 9051 4455 1 $8 931 546.135 : 701 HKMAN 984: 50191 $6.3831 $42.5491 112 k ( LOW BID $42030: i 07:34 AM 1 I x1tf1ANX`9i~Tt WM7 I . l 7 F' 11V d j 1 It k - =CITY- C -COUN ccc 0~ of 4 1 p ♦ d: lip DATE: FEBRUARY 1, 1994 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: ORDINANCE APPROVING AN INTERLOCAL AGREEMENT WITH DENTON COUNTY FOR THE D"ACHASE OF SUPPLIES AND SERVICES P RECOMMENDATION: We recommend this ordinance be approved for the cooperative purchasing of supplies and services between the City of Denton and Denton County. SUMMARY: The authority for one entity to purchase for another or for one entity to "piggy back" the contracts of another is permitted In Chapter 791 of the Texas Government Code, the Interlocal Cooperation Act. Approval of this ordinance and the attached interlocal agreement, would allow the City of Denton to utilize Denton County Contracts for supplies or services if advantageous to the City. Under the terms of the Interlocal Cooperation Act the strictest bidding procedures of the entities involved must be followed. At this specific time our intent is to "piggy back" the contract established by Denton County for the acquisition of Police Patrol Sedans. i In November of 1993 Denton County established a minimum specification and solicited bids from numerous prospective bidders. The County received eight responsible bids. The lowest bidder was Karl Klement Ford Decatur in the amount of $12,931.75. This is $452.95 less than the State of Texas bid for a comparable unit (;13,384.70). Adding to the importance of approval of this Interlocal agreement is the notification received January 25, 1994 from Ford Motor Co. that they will not except orders for police sedans beyond February 28, 1994 or 9000 additional units whichever comes first. Our normal schedule for bidding police sedans Is in February for March award by Council and a May delivery. Due to the early build out by Ford this schedule is not possible to meet. Our only option other than the Denton County Contract Is to purchase from the State at the $452.95 higher price, times twelve units for a $5,435.40 additional cost. Approval of this Interlocal agreement will allow the City of Denton to acquire 1994 Ford Crown Victoria Police Sedans meeting our specifications and delivery needs at a substantial savings to the City. i The Denton County bid tabulation sheet Indicates local dealers were extended an opportunity to bid. t This action further demonstrates the advantage of City and County cooperation in the best interest of the tax payers. l' ~4• a'n ~r i CITY COUNCIL REPORT FEBRUARY 1, 1994 PAGE 2 OF 2 BACKGROUND: Tabulation Sheet, Cooperative Purchasing Agreement. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Police Patrol Division, Motorpool Operations, Denton County and Citizens of Denton. FISCAL IMPACT: The acquisition of twelve (12) police sedans will be funded from Certificate of Obligation funds. Total amount for this purchase is $155,181.00. We Initially budgeted $167,000.00 for acquisition of the replacement police fleet. i Note: Each )f the vehiclos being replaced has been in the Police Patrol Fleet a minimum of 36 months and they average near 75,000 actual miles plus considerable engine idle time. The best of the group will be reassigned to other departments for lighter duty use. The others will be sold at public auction. 1 p uily Pub d: Lloyd V. Harrell ,City Manager Approved: Name: Tom D. Shaw,C.P.M. Title: Purchasing Agent i v r x, i h R f S t~ ~,Ilr VCrlll rC{ nla ~ II-93-a+~ VENDOR Bill Uller Preslinge Krn1rp vilinge Classic Ford Ford Cheriolet _row Chevrolet ? Item # 1 _ _ . _ - I-Ch Chevrolet MAKE Ford Fad Ch ~~o1el - Ford iCv ' MODEL CwwnYcroda-_ Crown tE3119/{IC{ C1~Iereeccilorla 4drCotic Cyr " 1ti1Al -1131At itili►L 1u1nL -TbfAl cr DENTON COUNTY'S PRICE for poilce package equipped vehicle with - manufacturer'sstandard equlpment $12,866.00 $12,220.00 512,134.00 $12,210.40 $12,263.00 WITH OPTIONS $13,175.00 - $12,943.30 - $13,450.91 #13,070.12 (13,598.00 r is I -75 - 70-90 daYs 60 Daran -135 days ARO DEUVERY __.Date of Order _ 'depends on options _ 75799bays 90-1200 ays , MID VENDOR Arendale Texas Karl1(fersienl $ Ford Safes Motors, Inn. _ ford 1? {a Item# - STATE OP TEXAS ~p y MAKE Ford _ - ford Fotd `C-Town Victorle Crown Yklorla Po6ct C3rRV100t.ET "cy3' MODEL Inlerc for Interceptor-- Ciowri"CIO da 4DR CAPRICE OfA . i bENTON COUNTY S PIIIC for - $12, 550.00 polce package equipped vel9che wRh 1 manutaelver'sstarxfardegui~rnent $12,306.00 $13,973.00 $12,195.W $13,384.79 W Wi1HOPTIONS $13,049.76 tnunorswen,r $12,931.75 60-90 DAYS ---~I)pIox Noimaiy wl~? DSO GO/JCi flays 90 DELIVERY Days ARO-_ 4_0floidhs _ WdhDSO9Ur18Udays ,I i r~ t i r° is 4 :DRAFT THE STATE OF TEXAS qq COUNTY OF //N-OTERLOCAL AGREEMENT COOPERATIVE PURCHASING AGREEMENT This agreement is made on the - day of , 1994, between the The City of Denton, State of Texas, and the County of Denton, Texas. In consideration of the mutual covenants contained herein and pursuant to the authority permitted under Chapter 791 of the Texas Government Code, the Interlocal Cooperation Act, City of Denton and Denton County agree as follows: j L Purgg 3 The City of Denton wishes to enter into this Interlocal Agreement to authorize participation in ! various Denton County contracts for the purchase of various goods and services. The participation in this cooperative program will be highly beneficial to the taxpayers through the anticipated savLgs to be realized. i Duration or Agreement j This agreement, which terminates as of its effective date, all prior agreements, written or oral, between the parties conceming the same services/materials, shall become effective on . , f 19%, and shall continue in full force and effect thereafter until terminated by either party on thirty (30) days written notice to the other. k E i III. I Relationship of Parties The parties intend thrt the entity, in receiving products and/or services specified in this agreement, shall act as an independent purchaser and shall have control of its needs and the manner in which they are acquired. Neither the City of Denton, its agents, employees, volunteer help or any other person operating under this contract shall be considered an agent or employee of Denton County and shall not be entitled to participate In any pension plans or other benefits that Denton County provides its employees. DENTON COUNTY CITY OF DENTON BY: _ Jeff Moseley, Denton County Judge DATE: DATE: Tt, `r " III 2 I . r• f \wpdoa\or d\den tom o. o ~6 ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE COUNTY OF DENTON TO AUTHORIZE PARTICIPATION IN VARIOUS N AUTCOUNTY ONrCTS FOR THE HORIZING ~THE EXPENDITURE OF CHASE FUNDS; ANDI AND SERVICES; DECLARING AN EFFECTIVE DATE. I THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: } s $fCTION i. That the City Manager is hereby authorized to execute the attached agreement, a copy of which is attached hereto y and incorporated by reference herein. ~ IC ON 1-1. That the City Manager is authorized to expend funds pursuant to the agreement for the purchase of police vehicles. FCTION _III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1994. I BOB CASTLEBERRY, MAYOR i ATTEST!. JENNIFLR WALTERS, CITY SECRETARY e`. BY: t APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY i BY: b ,r L•' I ; .^e ti , - 005 THE STATE OF TEXAS INTE COUNTY OF RLOCAE'&E3IN COOPERATIVE PURCHAr~REEMENT This agreement is made on the r. day of , 1994, between the The City of Denton, e State of Texas, and the County of Denton, Texas. i In consideration of the mutual covenants contained herein and pursuant to the authority permitted under Chapter 791 of the Texas Government Code, the Intedocal Cooperation Act, City of Denton and x Denton County agree as follows: 1. 0 P~rroose The City of Denton wishes to enter into this Interlocal Agreement to authorize participation in various Denton County contracts for the purchase of various goods and services. The participation in this cooperative program will be highly beneficial to the taxpayers through the anticipated savings to be realized. R. per vim of Aereement This agreement, which termir.4tes as of its effective date, all prior agreements, written or oral, between the panics concerning the same services/materials, shall become effective on , 1994, and shall continue in full force and effect thereafter until terminated by either party on thirty (30) days written notice to the other. RI, Relatiorift of Partlu The parties intend that the entity, in receiving products andlor services specified in this , agreement, shall act as an independent purchaser and shall have control of its steeds and the manner in r+ r which they are acquired. Neither the City of Denton, its agents, employees, volunteer help or any other person operating under this rontract shall be considered an agent or employee of Denton County and shall not be entitled to participate in any pension plans or other benefits that Denton County provides its employees. DENTON COUNTY CITY OF DENTON BY: Jeff Moseley, Denton County Judge DATE: DATE: ,o • r f t ,rjur vdddcr iJ N l i -9l-64! VENDOFI imi Otter Prestiage Kturpp Village Classic Ford Ford Chevrolet Ford Cltevrolel term MAKE Ford Ford Chevrolet--_ Pord - Chevrolet - - - Caprice CrowiiViclorla Ca rke MODEL CiownVictoda _ CrownYictorla - IBL19l9C1 Inlcceptor = 4drPooicetAr _ = 101AL 1 _ 1dIAL _ItsIAC__- i~I~l Tyr iAl DENTON COUNTY'S PRICE for police package equipped veldcle with m mActuier's standard equipment Willi OPTIONS $1? 868.00 512:;-j- 220.00 512,134_00 _.512,210.4 0 512,263.00 r $13,175.00 3.00 $13,456.91 $13,016.12 $13,59$.00 t - - - - -----70 -AO days 60 Days from 75-135 RO DELIVERY Date of Order !dependions 75-90 Days _ 90-120 Days A110 - i i VENDon Arendale Texas Karl Klement Ford Sales Motors, inc. tem0_ Ford _ Ford Ford _ MAKE -CrownVictoiia- CrownVictoila- - f'o6ce" MODEL Interco for Interceptor CrownVi~toila__. - A w DENTON COUNTY'S PRICE for -t " police package equipped veNclo with - - -S13L873L00 512,1y5.v0 tnanufaclurer'sslandatdeguili!nenl--_ t2 6.00 WI1 N OPTIONS $13.049.75 um nur s111171r'r 512,931.75 r ( u u llkj0 J D....SO . _ _.y' ....days.. \ I - - _ . - - _ . ~tliprox Normally fi 0/J ~ 4 DELIVERY _ 90 Day, AflO _ 4 -0 Months Will USU 9011 BU days l 5 ~ . rf t i F Y r1t ~K tYF Y. 7 7 a i f 4' State Purchasing Price Chevrolet Caprice 1BL19/9C1-L99• $ 12,118.00 Option 46 Power Door Locks 205.00 Option 73 Powei Remote Outside Mirrors 1063.96 2.50 Option 111 Spotlight White Lens 7.00 Special Opt. C Color Keyed Floor mats Special Opt. D Light Group (Seader Map Light) 218.04 Special Opt. F Power Windows 139.40 Special Opt. 9 Rear Window Defroster -30.00 i Special Opt. A Bucket Front Seats N/C i Police Bonding Radio Package N/C Auxiliary Fuse Panel N/C State Inspection $ 12.902.70 + 4.3 Liter 265 "cubic inch engine (1,99) did not meet horsepower i J minimum. ~ i Karl Klement Ford Ford Crof-.i Victoria Police Package $ 12,195.00 Power Door Locks (1227Package includes) 280.00 1 Inoperative Couztesy Lamp Swithches 12.00 Speed Control included in 122P N/C < { Rear Window Defroster included in 122P N/C t Power Remote Outside Mirrors N/C Spotlight 150.00 21.00 Beader Mounted Map Light 21.00 Bucket Front Seats 55.00 Police Bonding Radio Package 85.00 1 1 Auxiliary Fuse Panel 20.00 Aircraft hose Clamps Color Keyed Floor Mats 41.00 State Inspection 14.75 Power windows _ NI- t ^ $ 12,931.75 E r J r 4, Prestige Ford UN' Ford Crown Victoria Police Package $ 12,220.00 Power Door Locks (122P Package includes 271.00 Inoperative Courtesy Lamp Swithches 12.00 Speed Control Included in 12.P NNIC /C F Rear Window Defroster Included in 122? N/C Power Remote Outside Mirrors 178.00 Spotlight 21.00 j Header Mounted Map Light 56.00 Bucket Front Seats 55.00 3 Police Bonding Radio Package 85.00 Auxiliary Fuse Panel 20,00 Aircraft hose Clamps 0 Color Keyed Floor Mats 255..00 NIC State Inspection N/C Power windows $ 121.943.00 r Arendale Ford Ford crown Victoria Police Package S 120306.00 Power Door Locks (122P Package includes) 280.00 Inoperative Courtesy Lamp Switches 12.00 Speed Control Included in 122P N/C Rear Window Defroster Included in 122P N/C Power Remote Outside Mirrors N/C Spotlight 162.00 Header Mounted Map Light 21.00 Bucket Front Seats 58,00 Radio Package 55.00 Police Bonding Pol 4 0 Auxiliary Fuse Panel 85.0 Aircraft hose Clamps 20.00 Color Keyed Floor Mats 31.00 State Inspection 19.15 N/C Power windows $ 13,049.75 .a YP` i R~ 15l' v ~f..♦f P. w'.Ce+ Village Ford 2 110.0 0 ®v ro ~ //~r Ford Crown Victoria Police Package 1 5 p Power Door Locks 210.55 11.55 Inoperative Courtesy Lamp switches Speed Control N/C Rear Window Defroster 138.20 E Power Remote Outside Mirrors N/C Spotlight 156.00 Header Mounted Map Light 20.22 Bucket Front Seats 56.05 Police Bonding Radio Package 52.99 Auxiliary Fuse Panel 81.88 Aircraft hose Clamps 19.28 Color Keyed Floor Mats 39.65 State Inspection 19.75 Power windows N/C $ 13,076.12 Bill Utter Ford Ford Crown Victoria Police Package S 12,866.00 Power Door Locks (]22P Package includes) N/C Inoperative Courtesy Lamp Switches 12.00 Speed Control Included in 122P N/C Rear Window Defroster included in 122P F/C Power Remote Outside Mirrors N/C Spotlight 121 00 Header Mounted Map Light 58.00 Bucket Front Seats N/C Police Bonding Radio Package N/CO Auxiliary Fuse Panel 40.00 Aircraft hose Clamps N/C i Color Keyed Floor Mats N/C State inspection Power windows $ - ---N/C-13,175.00 _ 1 la 1 r r ~ Y tQsg6.C State Purchasing Price try ~~1pLl Chevrolet Caprice 1BL19/9C1-LT1 $ 12,550.00 d a0 Option 46 Power Door Locks 205.00 Option 73 Power Remote Outside Mirrors 63.96 Option 111 Spotlight White Lens 102.50 f Special Opt. C Color Keyed Floor Mats 27.00 Special Opt. D Light Group (Header Map Light) 18.04 Special Opt. F Power windows 278.80 Special Oct. H Rear Window Defroster 139.40 Special Opt. R Bucket Front Seats N/C Police Bonding Radio Package N/C Auxiliary Fuse Panel N/C State Inspection NIC $ 13,384.70 Knapp Chevrolet Chevrolet Caprice 1BL19/9C1-LTi $ 12,400.75 Power Door Locks 204.50 Inoperative Courtesy Lamp Switches 8.30 Power Remote Ourside Mirrors 63.74 Spotlight 102.75 Header Mounted Map Light 18.26 Rear Window Defroster 139.10 Bucket Front Seats 183.09 Police Bonding Radio Package N/C Auxiliary Fuse Panel N/C Aircraft hose Clamps N/C Color Keyed Floor Mats 30.00 State Inspection 19.75 Power Windows 286.67 $ 13,456.91 Classic Chevrolet Chevrolet Caprice 1BL19/9C1-LT1 $ 120533.00 Power Door Locks 205.00 Inoperative Courtesy Lamp Switches 8.00 > Power Remote Ourside Mirrors 65.00 Spotlight 104.00 Header Mounted Map Light 67.00 Rear Window Defroster 141.00 Bucket Front Seats 185.00 Police Bonding Radio Package N/C Auxiliary Fuse Panel N/C Aircraft hose Clamps N/C Color Keyed Floor Mats N/C State Inspection N/C Y Power Windows 290.00 N $ 13,598.00 ,t r! Hit ~ ~ "y - , t - SITY~ .-,COUNC i 10 w tt•v.: r r vendaNo Agenda Iten1-.Ja%5 Date DATE: FEBRUARY 1, 1994 CITY COUNCIL REPORT ~ / ~J ~~~~e~ TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: ORDINANCE ALLOWING THE PURCHASING AGENT TO PURCHASE PROPERTY AT A PUBLIC AUCTION IN THE AMOUNT EXCEEDING THE $159000 BID LIMITS AS PER STATE OF TEXAS PROCUREMENT LAW, TEXAS LOCAL GOVT. CODE, CHAPTER 252 l RECOMMENDATION: We recommend this ordinance allowing acquisition of property I from public auction be approved. i SUMMARY: Chapter 252, section 022 12 (A) of the Texas Local Govt Code allows for the exemption from the bid process "personal property sold at an auction by a state licensed auctioneer." We are requesting Council authorization for the expenditure of more than $15,000.00 at public auction without specific dollar amounts requiring prior approval by Council. It is our intent to (1) acquire approval by Council prior to attending a public auction for purchase of personal property estimated in excess of $15,000.00 (2) limit any bid to available budget funds (3) notify Council of the II type of property acquired and the price paid. A large number of municipalities and other local government agencies are participating in public auction for purchase of heavy equipment trucks, administrative type sedans, Police Criminal Investigation vehicles etc. In many i cases the acquisition of equipment through the auction process has proven to be advantageous to the entities involved. In this particular instance our interest is in acquiring a track type excavator currently listed by Miller and Miller Auctioneers Inc. for sale February 11, 1994. A budget package was approved In the amount of $38,500.00 to replace a similar piece of equipment in the Electric Distribution Department. The track machine is a significant upgrade In equipment selection. New cost of this equipment is $53,000.00. We estimate our cost at auction to be near $30,000.00 but not to exceed the $38,500.00 available. We Intend to have this piece of equipment inspected by our Fleet Service Department as well as the Electric Distribution Department prior to making any commitment. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution Division, Motorpool Operations. FISCAL IMPACT: Funds for the purchase of this specified equipment will come from 1993-94 udget unds for vehicle I equipment replacement. Bu get package amount is $38,500.00. r CITY COUNCIL REPORT ( FEBRUARY It 1994 PAGE 2 OF 2 63 Respectfully submitte k Llo d . Harrell City Manager i Approved: I Name: 'Tom U. Shaw, C.P.M. Title: Purchasing Agent {S6.ap~nf{ r r i .I e `I ry ~w d„ n4 4t„~ ~ A 4 ltd i ry k g. ~.f.~ t may. wlr r. f y ly. ~ r )i~rp6oct\ord~wrt2.o ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY MANAGER TO PURCHASE A TRACK-TYPE TXCAVATOR AT A PUBLIC AUCTION; AND p PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS! SECTION I. That the City Manager, or his designate, is hereby authorized to bid on and purchase a track-type excavator at an f auction administered by a state licensed auctioneer. The excavator is approved in the current budget of the City and the proposed bid will not exceed the funds allocated in the 1993-1994 budget. SECTION II. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1994. BOB CASTLEBERRY, 1tAYOR ATTEST; JENNIFER WALTERS, CITY SECRETARY BY; APPROVED AS TO LEGAL FORMt DEBRA A. DRNYOVITCH, CITY ATTORNEY r« BY I Yr` r ~a 1 Yr v r' IIYk ' J F ~1 t1 .r s,J..J =CITY--- 'COUNC r I i I 6 t~ ~ ► i 0 N ~ ~s CULb ~.nrnWw~ Agenda No_ x -00.5 Ardalter CITY COUNCIL REPORT FORMAT Date 2' TOI Mayor and Members of the City Council FROMi Lloyd V. Harrell, City Manager SUBJECTI Refusing acceptance of the dedication of a 0.1755 and 0,0012 acre tracts REOOMMENDATIONI Approve ordinance refusing acceptance of two tracts of land from Hive, Incorporated and authorizing the mayor to execute a Quit Claim need to said I property to Hive, Inc. t SUMMARYi ` I j We are recommending this property be conveyed to the previous owner to remove the maintenance responsibility and to be put back on the tax rolls. BACKGROUNDS in 1982, Windsinq at the village, Phase V was platted. This plat created two tracts (a pool site and play ground) in addition to the residential lots. The subdivieion lay mostly dormant and these two tracts left vacant. The original developer, Hive, incorporated, Grant Jacobson, President retained ownership of the two tracts in question and was being taxed. He decided to convey these two tracts to the City and filed a Varranty Deed Oct. 1989. After discovering this deed and further research, it wan discovered delinquent taxes were against these tracts. Mr. Jacobson was contacted and he indicated if the City kept the ~qq property he would pay the taxes. This matter was presented to the Development i Review Committee (DRC) to determine if any City department expressed interest in retaining these two tracts. No department voiced a positive opinion. PROGRAMS. DEPARTHENTS, OR GROUPS AFFECTED$ None FISCAL IHPACTI i ~ Remove maintenance cost from city and will be put back on tax rolls (combined assessed value - $30,679). E LLY SU DI oy are Cit Manager Pre rod byI /a►~ . neon Su rvisor of Engineering Techs/ROW Approvedl 7 ry C D! or f ngineering & Transportation KES002PIP i , i a 4 ii\wpdccs\ord\hlva.o C^ - 00 5 ORDINANCE NO. AN ORDINANCE REFUSING ACCEPTANCE OF THE DEDICATION OF A 0.1755 ACRE TRACT DESIGNATED AS "PLAYGROUND" AND A 0.4012 ACRE TRACT DESIGNATED AS "POOL SITE" AS SHOWN ON THE FINAL REPLAT OF WINDSONG AT THE VILLAGE PHASE V, AN ADDITION TO THE CITY OF DENTON, DENTON COUNTY, TEXAS, ACCORDING TO THE PLAT THEREOF RECORDED IN CABINET C, PAGE 23, PLAT RECORDS OF DENTON COUNTY, TEXAS, AND AS SHOWN IN THE GIFT WARRANTY DEED EXECUTED BY HIVE, INC. ATTACHED HERETO, FOR PARK PURPOSES; AUTHORIZING THE MAYOR TO EXECUTE A QUIT CLAIM DEED TO SAID PROPERTY TO ANY POTENTIAL INTEREST ACQUIRED THEREIN TO THE HIVE, INC.; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. The City of Denton, Texas, refuses to accept the dedication of a 0.1755 acre tract designated as "PLAYGROUND" and a 0.4012 acres tract designated as "POOL SITE", as shown on the final replat of Windsong at the Village Phase V, an addition to the City of Denton, Denton County, Texas, according to the plat thereof recorded in cabinet Co Page 23, Plat Records of Denton County, Texas, for park purposes, as offered by gift warranty deed executed by Hive, Inc., October 10, 1989, a copy of which is attached hereto as Exhibit A and incorporated herein. SECTION II. That the Mayor is authorized to execute a Quit Claim Deed to said property to Hive, Inc., to quit claim an!? potential interest that the city may have in said property, provided however, the City maintains it possess no interest in said property since there has been no acceptance of the dedication of this property, a copy of this Quit Claim Deed is attached hereto as 1 Exhibit B and incorporated herein. SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the - day of , 1994. BOB CASTLEBERRY, MAYOR I~ f ATTEST, JENNIFER WALTERS, CITY SECRETARY ' a BY, APPROVED AS TO LEGAL FORM, DEBRA A. DRAYOVITCH, CITY ATTORNEY i t BY, l . }<J.. y Y • L s QU12M U DUD 4(/ (J ///r tt9 Date v Grantors City of Denton, Texas E Grantor's Mailing Address (including county)s f 215 East McKinney street Denton, Denton County, Texas 76201 F Grantees Eire, Inc., a Texas corporation r Orantee-s Mailing Address (including couity)s 2203 Jacqueline Drive Denton, canton County, Texas 76201 i considerations Ten Dollars and other good and valuable consideration kk Propwrty (including soy iaprovemants)s being that certain 0,1755 acre tract S designated as "PLAYGROUND" and that certain 066012 acre tract designated as "POOL SITE", both situated in the FINAL RSPLAT Or KINDSONG AT TEE VILLAGE PEASE V, an Addition to the City of Denton, Denton County, Texas, according to the Plat thereof recorded in Cabinet "C", Page 23, Plat Records of Denton County, Texas; said tracts are more particularly shown on the Exhibit "A", attached bereto and made a part hereof, as though copied in full hereon. For the consideration, Grantor quitclaims to Grantee all of Grantor's right, title, and Interest in and to the property, to have and to hold it to Grantee, Grantee's heirs, executors, administrators, successors, or assigns forever. Neither Grantor nor Grantor's heirs, executors, administrators, Successors, or 1 assigns shall have, claim, or demand any right or title to the property or any part of it. Khan the context requires, singular nouns and pronouns include the plural. CITY OF DENTON, TEXAS ,a BY$ BOB CASTLEBERRY, MAYOR Ay, h Jr a t: 1 4• r t 9 AA QUITCLAIM DIED f. Dates i Grantors City of Denton, Texas i Grantor's mailing Address (including county), i 215 test McRinneY Street Denton, Denton County, Texas 76201 Grantee, Eive, Tao., a Texas corporation Grantee's Mailing Address (including county), i 2203 Jacqueline Urine Denton, Denton County, Texas 76201 Considerations Ten Dollars and other good and valuable consideration Property (including any Lprovesents)s Eeing that Certain 0.1755 acre tract designated an "PLATOROUND" and that certain 0.6012 acre tract designated as "POOL BITS", both situated in the F13= REP7d1T OF WINDBONG AT TEE VILLAGE PEASE V, an Addition to the City of Denton, Dorton County, Texas, according to the Plat thereof recorded L Cabinet "C", Page 23, Plat Records of Denton County, Texas; said tracts are sore particularly shown on the Exhibit "A", attached hereto and made a part bereof, as though copied in full bereoa. For the consideration, Grantor quitclaims to Grantee all of Grantor's right, S title, and interest in ►ad to the property, to have and to hold it to Grantee, 1 Grantee's heirs, executors, administrators, succasrors, or assigns forever. 11 Neither Grantor nor Grantor's beirs, executors, administrators, successors, or assigns shall have, claim, or demand any right or title to the property or any part of it. When the context requires, singular nouns and pronouns Include the plural, I E CITY OP DBIITON, rues BYs 308 CASTLBBBRRY, MAYOR t, I y' I I f 1 k I ' i I I ~k 1 r. f r I, 6 .E a RTATE Or TEXAS CNINTY Or DENTON This instrument was acknowledged baicra we an the day of 1991, by r' Notary Public, State of Texas i i (CORPORATE ACRNOnSDONENT) STATE or TEYAs count or DENTON This instrument was acknowledged before me on the day of 1996 by Eob Castleberry, Mayor of the City of Denton, Texas, a municipal corporation, or behalf of said corporation. tj! r i. Notary Public, State of Texas i I .A y •1 1 4 1 L ICI r1: krt i a k 1i\wpdocs\cor\h1vvW1 t.fa , 1 r r 1y h , h 1 1 j QUITCLAIM DEED s t CITY OF DENTON, TEXAS 1}} TO E HIVEo INC. ,s .7 i a ~7 AFTER ka.CORDING RETURN TO. ° Rogar Wilkinson Right-of-tray Agent r f, Municipal Building fi 215 East McKinney Denton, Texas 75203 a i `t 3, fill 1 / . ~A F ~I ' I i ; \r / ~ S i~ I•n Ile Iw.M M IM IN[4.w TN M•rl C nw M I• .1•a 1/ Ilr rw..Id M 1Y 41•l 1 1 `f I I • M d r.lr Wq inr: ~ ~,S- •TN rl • ~ trr. rut 11 WrI .rw.I 11 wrl. M -Y if' I nsl I, rrl 4r rlulw IIi _I M r r u~ I~ , • M Mb N 4nr Y Yrul N rrN i 1`Vry r ~ ~ _ © ~ ~ I O rr rl r Ir •rw.Ii l Il~Yl~l• gi•Ry N Ilrr M rrb O {I{ ~ , ® ~w . ^'..i v IrN..~~"rla a~"'.Irwli'twN.I w J I r I O nr. 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IIrR •G 1 r T• WARRANTY DEED' 4 0470&3 T1IK ATAfCIIr Tl:%AS KNOW ALL AMEN AY THESE PREPENTS , co"m or DENTGN F HIM M. IA,ninafw LRA%TOR.IrIA,rw NrAr,A far +^d i+ ` i nn.nGr,tM, rab u.a,t O, the use as t GREEK BELT and PARR. .•,DOLLARS ..L,r>.+a 1LJda awdrrW a d+ 1h/ ardWr Now 40"daa ~Baa7►tJrw Ywi~Y+T'►!J«fM:.Lb ii araaMaLr1. n F I • haw GIVEN, TRARSPSRRtD Sod CoWETED, and ey teeu preaentS de 41YE + TRAS s sR and COMytT onto ` ~ aa.Ull,Hill/aaRMYYY+AlY4a+a+a+a+,as V .~tJA►:jd'i►NWt►.aaYddlP~Vdid►aaaMS•'+e1Ma.6r' TEE CITY OT DtNTOR IFrr,tnaM,1:N ANT KY .%raw M, r alare► 1 .l f+ DENTOK 1'.uW, TrYw ls.ie t 1 ( w M1,1% A.ra.a r..l rnw*It F i "a st1NG that certain 0.1755 acre ttaet daalgnated as 'PLAYGROUND' and la 0.401 3 lr ost thseHim REPLAT orrwtNDSANOdATtTNStVILLAGEIMASt1Yt•aneAdditlen Bed 1 ` to the City of Denton, DSWMM County. To%S$, seeotding to the Plat thereof rstooded in CUM? *Co. 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Harrell, City Manager - Hs 9W is SUBJECT: ADOPTION OF AN ORDINANCE APPROPRIATING FUNDS FROM THE MOTOR POOL FUND BALANCE FOR THE PURCHASE OF THE COMPOST GRINDER AND LANDFILL SCRAPER u RECOMMENDATION Staff recommends adoption of the ordinance. SUMMARY: The Solid Waste Budget for the 1993/94 fiscal year included funding for the lease purchase of the Compost Grinder and Landfill Scraper. Initially, we planned to fund the equipment through the annual Motor Pool Certificate of obligations issue normally sold in January of each year. Unfortunately, the Certlc"icate of obligation issue has been pushed back until March, 1994, and the need for the equipment is immediate. Thus, we have substantial need to finance the acquisition of the equipment through other means. The City's Motor Pool Fund currently has an unrestricted fund balance of $1,792,434 which will easily fund the $347,000 needed for the purchase of both pieces of equipment. The Solid Waste Division would make lease purchase payments back to the Motor Pool over the next five years. BACKGROUND: The City of Denton implemented its separate yard waste collection program on January 1, 1994, which is resulting in a significant amount of brush material being stockpiled while awaiting the arrival of the Compost Grinder. Additionally, the City Council awarded bids for the Compost Grinder on January 18, 1994, and the machine will be delivered within the next week. Failure to make this acquisition could result in fines levied against the City by the Texas Natural Resources f Conservation Commission (TNRCC) for the stockpiled material. Other options such as renting equipment in the interim time period are not considered feasible given the $200.00 per hour rental rates on such equipment. .4 yip; 7t Uf6DD1 C/1 .a, 'A p ~ .f; erg CITY COUNCIL AGENDA ITEM J p February 1, 1994 Page 2 I _ Replacement of the Landfill scraper unit, a 1983 International scraper, has been delayed over the last three years due to the { potential sale of the Commercial system and early Landfill closure. The older unit is worn out and would require extensive overhaul. Failure to ,.place the unit will hinder daily and intermediate Landfill permit. Such permit cover violations could result in under fines aCLivities required levied against the City by the TNRCC. PROGRAMS DEPARTMENTS,-OR GROUPS AFFECTED: Solid Waste Disposal Operations FISCAL IMPACT: $347,000 Resp fully sub e , to d Harrell city Manager Prepared by: ; Bill Angelo Director of Cc unity Services Approved by: R. S. Nelson Executive Director of Utilities U6~ Ci q . - 1f-i t. ~u c ~ 6~ f a e:\wpdccs\crd\budgetrs.o 0 0- 'C ORDINANCE NO. Ed s- n~ ~ yP AN ORDINANCE AMENDING THE 1993-94 BUDGET OF THE CITY OF DENTON, TEXAS BY APPROPRIATING THE SUM OF THREE HUNDRED FORTY-SEVEN THOUSAND DOLLARS ($347,000.00) FROM THE UNOBLIGATED FUND BALANCE OF THE MOTOR POOL ACCOUNT TO ACCOUNT NUMBER 720-025-0584-9104; PROVIDING FOR PUBLICATION HEREOF; AND DECLARING AN EFFECTIVE DATE. F WHEREAS, the City of Denton advertised and formally implemented a collection of yard waste and composting program effective January It 1994, which has resulted in the collection of large amounts of materials needing grinding and certain equipment is needed to perform activities associated with this program; and WHEREAS, the City of Denton landfill site requires certain equipment to reliably perform activities necessary to avoid fines by the Texas Natural Resources Conservation Commission which may be levied against the city for failure to perform these activities; WHEREAS, the expenditure for 4cquisition of this necessary equipment was originally to be made from funds derived from the issue of Motor Pool Certificates of Obligation and said issue has not been completed at this timer therefore, the present expenditure need was not anticipated prior to the adoption of the 1993-94 budget and could not have been included within the provisions of the original budget; and WHEREAS, the City Manager having advised the City Council that j such expenditure was not anticipated prior to the adoption of the 1993-94 Budget and could not have been included in the original budget; and WHEREAS, this budget amendment requested by the Community Services Division of the City of Denton is sought due to public necessity and is in compliance with sec. 8.08 of the Charter of the City of Denton; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS: SECTION I. That the 1993-94 Budget of the City of Denton, Texas is hereby amended by appropriating the sum of $347,000.00 from the unobligated fund balance of the motor pool budget, said sum to be placed in account number 720-025-0584-9104 for the purchase of certain equipment which was not anticipated prior to adoption of the 1993-94 Budget. SECTION 11. That the City Secretary is directed to attach a copy of this ordinance to the original budget and cause this amendment to be published once in the Denton Record-Chronicle. c j).~ F l 4 F SECTION III. That this ordinance shall become effective from and after its date of passage. f PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRYo MAYOR i ATTEST: JENNIFER WALTERSt CITY SECRETARY BYs APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCHp CITY ATTORNEY BY: y. _ r 1 ro 6r A ~ 4 PAGE 2 .I' ~COUNC E .3Ry I I C cp o. 6 1 i I` w r., +gendaWo._ 2Zco.5 - i Agendaitm eSe7 ate 2-i 9~ 65 a.e~cLiya- r CITY Of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 5568307 Office of the City Manager MEMORANDUM i tl 4 DATES January 25, 1994 TO: Mayor and Members of the city council FROMs Jennifer Walters, City Secretary { SUBJECTS Board/Commission Appointments The following is a list of the vacancies for the City's Boards/Commissionss ~I Plumbina and Mechanical Code Board - Richard Cooper has indicated to Jackie Doyle that he has resigned from the Board as he currently is a member of the Planning and Zoning Commission and toes riot feel that he can fulfill the duties of both boards. This is a nomination for Council Member Brock. t Kee Denton Beautiful Board - Dick Engle has resigned from the Board. This is a nomination for council Member Perry. I " if you need any further information, please let me know. Y 1 4 a~ Jenn er W ere Cit Secre ry E A0000014 . ~ttt11~ !!R r i j T "Dedicated to Quality Sendce" F3 i ja r t i Denton YMCA People Building Spirit, Mind and Body of Metropolitan Dallas ~J January 11, 1994 Mayor Bob Castleberry City of Denton 215 E. McKinney Denton, Texas 76201 i f Dear Bob: ! I am writing to you to inform you of my need to resign from the Board of Keep Denton Beautiful. The demands of my new responsibilities of the Y Job has changed my priorities. i This is hard as you know that i really believe the need to address the aesthetics of our City. I am proud of what we have accomplished In the time that 1 have served, and 1 know that it will continue to wove forward to impact our City. I want to commend Cecile Carson. She has worked very hard to keep us focused, and is responsible for a large part of the glory that we have received. Frank Robbins has also been very supportive. Of course, I appreciate all of the support that the City Council has given us. 'Ale certainly could 1 not have operated without it. 1 I will miss you all, but I know that you will do well. gick , ]g e Executive Director 1 Vin,`. y . 1. cc: Cecile Carson Harold Perry 4F' Young Men's Christian Assoclatlon of Metropolitan Dallas Denton Branch 1117 Riney Road United Wd j Denton, Texsa 78207 y Phone: (817) 382.2818 .r,^~u.n+aAft.Slr,7r n~wvru:c ti,. , i F CITY -.COUNC 6 s ro lo s• v.2 a-r a . E r r 4 +gendeNo 9`V- 4gendaltert~ 25-4SA. ate _ ~i 9~ CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566-8307 Office of the City Manager MEMO~NDi7M TO: Lloyd V. Harrell, city Manager FROM: Rick Svehla, Deputy City Manager i DATE: January 27, 1994 F SUBJECT: Teasley Lane Project This week, we distributed the enclosed stuffer or door hanger to the area residenta, businesses, schools and churches shown on the Teasley 24th. awarded at attached dCommission meeting on for the DOT Highway This coming week, we will be finalizing dates and places for the informational meetings that will be held .n early to mid March for the affected area residents, businesses, and institutions. I i ?f you or the Council has further questions, i would be happy to k". lk try and answer them at your convenience. i R ck Sve la Deputy City Manager RStbw i a AMM003F7 r; Attachments )'r ~m i t V z r' I "Dedicated to QuaNry Senlce" i 3. r 1 -'fib t; ~ Y' r ~34ki1 ~~_y~~ 34 i i ti BILL STJVFFER ~(G~AAQOY construction. After the contractor has IMPORTANT been selected, TxDOT and the city will INFORMATION announce the first in a series of public meetings for interested citizens who want more information on the project. FROM THE CITY OF DENTON REGARDING THE An initial meeting will be scheduled In the affected area for mid to late March. A separate notice will advise you of the TEASLEY LANE exact date, location, and time of this CONSTRUCTION PROJECT meeting. At the meeting, information about the 3 The $6.1 million Texas Department of construction timet2ble, detours, traffic Transportation (TxDOT) crostruction signalling, etc., will be presented. We project to upgrade Teasley Lane is will also be able to provide contact j names and phone numbers for the State progressing on schedule. Approxi• Department of Transportation, the con- mately two miles of Teasley from 1.35 tractor, and the city. to south of the Teasley/Lillian Miller intersection will be widened to four We realize that this major project will lanes with a median. Turn lanes, traffic inevitably affect those of you who five signals, and underground storm sewers or work in this area. The city is LJ will be installed. The overpass of 1.35 committed to working with the State, at Teasley will also be lengthened and the contractor, and local citizens to widened. minimize any inconvenience this work The Texas Departmatt of Transportation may create. If you want the latest in has advised us that bids will be awarded available information, please look for future notices and plan to attend our at the end of February for the neighborhood meetings. ([ol dgwd on back) AMOMB .III' 1 i a i ,x h i t fi f DOORHANGER 3 0j IMPORTANT INFORMATION FROM THE CITY OF DENTON REGARDING THE TEASLEY LANE CONSTRUCTION PROJECT The $6.1 million Texas Department of Transportaton E (rxDOT) construction project to upgrade Teasley Lane is progressing on schedule. Approximately two miles of Teasley from 1-35 to south of the TeasleyWilian Miller ! intersection will be widened to four lanes with a median. ` sewers k Turn Utwo, traffic will installed. The signals, of .35 at Td easey will also be lenoem d and widened. The Texas Department of Transportation has advised us that bids will be awarded at the end of February for the construction. After the contrado series of TxDOT and the city will announce the public meetings for interested citizens who want more information on the project. An WtW meeting will be scheduled In the affected area for mid to late March. A separate notice will advise you of t:,e exact date, W*lon, and time of this meeting. At the meeting Information about the construction timetable, detours, traffic signalling, etc., will be presented. We will also be able to provide coned names and phone numbers for the State Department of Transportation, the eontrador, and the city. We realize that this major project will inevitably affect those of you who live or work in this area. The city Is committed to working with the State, the contractor, and local citizens to minimize any lmoveniences this work may create. If you want the latest in available information, please look for future nodcas and plan to attend our neighborhood meetings. Ana ,a .a tS~ ~ i e ILI Efl) L ' 1 I"AIR DAPS R 1 d Y10[ ran a'• \ ~ r 1 J J 1 tl ~ / t i f~ 1 c• 0 ' e 1 F ~ MIMriM a • r, MrM / M. ~I~M 1 mom I~ IIItl \ 1rY I • 1 =CITY ~COUNC 1 1 1 C11~^jnr..r~ rrrrr.+rr s EFm 1'4 1) i E ~ e ~ } I e