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HomeMy WebLinkAbout03-01-1994 v en~ w t i i 1 ! r CITY COUNCIL AGENDA PACKET J ' 3/1/94 f f i r r E; 4 ^r'G~. n I a a t f ' ~y v r 4 J ,fi.;'~; r. eC I t i Y ApnOaNa~--- Willem AGENDA ~e " 3 CITY OF DENTON CITY COUNCIL March 1, 1994 Work Session of the City of Dentol, City Council on Tuesday, March 1, 1994 at 5:15 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: NOTE: Any item listed on the Agenda for the Work Sossion may also be considered as part of the Agenda for the Regular Session. 5:15 p.m. 1. Executive Sessiont A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 1. Consider action in IwuChukwu y.Ciy. 2. Consider action in the matter of the application of Bolivar Water Supply Corporation for an amendment to CCN No. 11257; Docket Nos. 9824-C and 9447-C of the Public Utilities Commission. B. Real Estate Under TEX. GOVT CODE Sec. 551.072 i 1. Discussion regarding property acquisition on Foster { Road and Mayhill Road. i i! C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 E 2. Receive a report and hold a discussion regarding the results of the City Council 1994-95 Budget Priorities Questionnaire f and give staff direction. k 3. Recaive a report and hold a discussion regarding federal funding for transit operations and give staff direction. 4. Receive a report and hold a discussion regarding the City's Comprehensive Driving and Vehicle Use Policy. Regular Meeting of the City of Denton City Council on Tuesday, March 1, 1994 at 7:00 p.m. in the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: r, 7100 p.m. j 1. Pledge of Allegiance 2. consider approval of the minutes of February 15, 1994. f? «k .tip i . v f Apen04Na. W-oo- Ag$031 a City of Denton City Council Agenda 0010 March 1, 1994 .fO Page 2 3, Public Requests ~al A, for adnoise exemptionrat theeCivicoCn re et enter Park on Sundayn April 24 from noon to 10:00 P.M. B. Consider approval of a resolution temporarily closing eet on Congress Street between Alice Street and Denton at CalhounrMiddle Friday, April 29, 1994 for Cougar Day ! School. C. Consider approval of a resolution tem Street onlsaturdayY Street between Oak Street t Street Fair. April 16, 1994 for the Fry Public Hearings of an A. Hold a public hearing and consider adoption Planned ordinance amending the detailed plan Development No. 65, changing the use of Lots 7 and SA C from green space to singlc-family detached. The 16.6 1 acre site is located south and east of Sam Hovaton 6 Elementary School, and fronts isson Te ionarecommendedFapproval (The Planning and Zoning at its FeSruary 9, 1994 meeting, 3-1.) ~ 5, Consent Agenda ` Each of these items is recommended by the Staff and approval thereof oflthe Consent Agenda authorizes the a City Manageraorohia the Staff designee to implement each item in la co dance with background recommendations. The City pportunity to raise questions regarding these items priors tot onsideration. Listed below are bids and purchase orders to be approved for Detailed back payment under the Ordinance section of the agenda. 6.8, 6 is provided on the ConsenteAgenda to allow inf C) . h TOis is isting 6. roval of the council Members to discuss or withdraw an item prior to the receipt of a "request to speak" form the Consent Agenda. Upon the item from a citizen regarding an item on the Consent Agenda, shall be removed and be considered before approval of the Consent Agenda. li t I Y 3 f 1 i 5 kgertdaNa. 94V-007 City of Denton City Council Agenda March 1, 1994 agertda~tem /J Page 3 Date 3 o A. Bide and Purchase orders: 1. Bid 11580 - 12 Cubic Yard Dump Trucks 2. Bid 11584 - Refuse Containers 3. Bid 11585 - Fleet Vehicles 4. Bid 11589 - Precast Manholes 5. Bid 11590 - Padmounted Switchgear 6. P.O. 141491R - Darr Equipment 7. RFSP 11565 - Telephone Switches 8. RFSP 11596 - Computer Room Relocation B. Plats and Replats 1. Preliminary replat of Denton Sigh School West, Lot 1, Block A. The 16.418 acre tract is located on Bryan street, Crescent Street and Fulton Street. (The Planning and Zoning commission recommended approval at its meeting of February 9, 1994, 4-0.) j C. Tax Refunds f 1. The Southland Corporation - $759.26. 2. Clothestime 1490 - $572.17 i 6. Ordinances A. Consider adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, j equipment, supplies or services. (5.A.1. - Bid 115801 5.A.2. - Bid 11584, 5.A.3. - Bid 115851 5.A.4. - Bid 015891 5.A.5. - Bid 01590) B. Consider adoption of an ordinance accepting a competitive sealed proposal and awarding a contract for the purchase of materials, equipment, supplies or services. (S.A.7. - RFSP 115651 5.A.8. - RFSP 11596) C. Consider adoption of an ordinance providing for the expenditure of funds for emergency purchases of materials, equipment, supplies or services in Pccordance with the provisions of state law exenting such purchases from requirements of competitive bids. (5.A.6 - P.O. 041491R) D. Consider adoption of an ordinance authorizing the City Attorney to approve the proposed judgement in City of Denton v. John W. Porter and wife. Margaret G. Porter relating to the extension of the runway at the Denton j Municipal Airport. i Z riy } I a Y r; I AMA No City of Denton City Council Agenda endaltem March 1, 1994 ~te.L Page 4 E. Consider adoption of an ordinance designating and establishing speed zones on Windsor Drive from Hinkle Street to Bonnie Brae Street; providing for a penalty of a fine not exceeding two hundred dollars; providing a severability clause; and repealing any other ordinance in conflict herewith. (The Parks and Recreation Board and the Traffic Safety Commission recommena approval.) F. Consider adoption of an ordinance authorizing the Mayor to execute an agreement between the City of Denton and Baker-Shiflett/EMCON, Inc. relating to professional engineering services for soil testing and boring services for the Denton landfill. 0. Consider adoption of an ordinance approving Amendment No. 1 to an agreement for professional engineering services between the City of Denton and HDR Engineering, Inc. for the sanitar;► landfill development. H. Consider adoption of an ordinance ordering an election to j be held in the city of Denton, Texas on May 7, 19941 and ! if a runoff election is required, on June 4, 1994, for the purpose of electing Council Members to the City Council of the City of Denton, Texas, to Places 5 and 6 and electing a Mayor to Place 7 of the City Council of the City of Dentonj designating voting places; appointing election offioials; providing for early voting; providing for bilingual notice of the election; and ordering that the punch card electronic voting system be used. 7. Resolutions A. Consider approval of a resolution postponing the regular Council meeting of March 15, 1994 to March 22, 1994; and providing for an effective date. B. Consider approval of a resolution appointing a member to the Board of Directors of the Denton Retirement and Nursing Center Finance Authority. C. Consider approval of a resolution appointing a member to th,a Board of Directors of the Industrial Development Authority Board. D. Consider approval of a resolution regarding support of the Denton Public Library's position on County funding. r, ! I f y. 1 k aenoa~a AGf ~~enozita City of Denton City Council Agenda _ 3~c~--- March 1, 1994 J Of~ Page 5 S. Consider nominations and or appointments to the Plumbing and Mechanical Code Board, the Keep Denton Beautiful Board and the Downtown Advisory Board. 9. Vision Update r 10. Miscellaneous matters from the City Manager. A. Update on the Teasley Lane construction project. j 11. Oificial Action on Executive Session Items: j A. Legal Matters B. Real Estate C. Personnel D. Board Appointments 12. New Business This item provides a section for council Members to suggest items for future agendas. 13. Executive Session: I A. Legal Matters Under TEX. GOVT CODE Sea. 551.071 J ; B. Real Estate Under TSX. GOVT CODE Sec. 531.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 ! NOTE! THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY PERMISSIBLE. C E R T I F I C A T E rr,; +4; I certify that the above notice of meeting was posted on the bulletin board at the Clty Hall of the City of Denton, Texas, on the day of , 1994 at o'clock (a.m.) t"•. CITY SECRETARY {tt;" ~ ~r t . igen%No 9 City of Donton City Council Agenda Agenaalte March 1, 1994 Onit - `1 Page 6 G NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. 1 ACCOOIA4 I j z.' A b a 6 Y. 1 { y XITY~ ,COUNC I r 1 r' 6 1 f. CITYolDENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM y DATES March 11 1994 4 TO.' The Honorable Mayor and Members of the City Council THRUt Kathy DuBose, Acting Executive Director of Finance0p 1 FROM: Jon Fortuna, Management Services Administrator SUBJECT: RESULTS OF THE 1994-95 BUDGET PRIORITIES QUESTI NNAIRE i Please find attached the results of the 1994-95 Budget Priorities Questionnaire. Responses from each questionnaire have been tabulated and ranked by average score. You will also find attached ti P/. 1 a sumary of your responses regarding specific policy issues. Please let me know if you need additional information. M ch Attachments ATIF008M F J~ P'!tR 1 ~ ~y > ft ib'1 YE it I 1 A k ~ 2 ~ 7,A 1. 8171666.8200 D/FW METRO 434.2629 3 I RESULTS OF THE CITY COUNCIL 1994-95 BUDGET PRIORITIES QUESTIONNAIRE N o orDaoN ELIMINATE CVRt ENT MORT 1~9i1d ~0 W I iTANTIALLT'.EDUCE CURRENT MORT ~ REDUCE CURL ENT EFFORT kqe lle CONTUNE CURRENT "FORT , ~ i INCRUTR Cut RENT "FORT y,e' sualTANTtALLT INCIIME CURRENT MORT R VOTIATR PEW "FORT STREET CONSTRUCTION/REBUILDING M 3.67 620 SIItEBTMAnTJTNANMREPAIR' 33 SSO 6.40 LIBRARY PROGRAMS (IN GENERAL) 32 $33 6.60 ' 'WDFILL 32 5.33 5.60 RECYCLING MVQRTS 32 5.23 6 00 COMMUNITY ORIENTED POLICING (COPS) K 547 6.60 LIBRARY YOUTIVCHILDREWS PROGRAMS 31 5.17 6.00 STORM DRAINAGE IMPROVEMENTS 31 3.17 3'60 I INTERNAL AUDIT SERVICES 31 5.17 5.40 7RA1FlCSi0NAL17ATlONjENGIt1EERING 10 $.00 4.60 LITTER PROGRAMS 30 4.92 5.40 LIt}RABY,i?KFERBNtrti SERVECi S 29 433 540 CTTY'BEAUTIFICATION 29 4.83' 3.60 AIOI#HOAHbOI)SkERVICES (NICE, ETC.) 29 4.83 5.40 LOW* MODERAi INCOME HOUSING 2.9 183 5.40 WORKFORCE DMRSIT Y 29 4.83 520 DICYCLPMIKINOTRAIL DEVEIAPMENT 29 4.83 1.60 biU6 lTI6 G!~`SI IJS'I'ANDARD Bt W 29 4.83 4.40 POLICE PATROL 28 4.67 6.60 FIRE PREVENTION 28 4'67 6.20 CONTRIBUTIONSTO HUMAN SERVICE AGENCIES 28 4.67 6.00 YOUTH RECREATION PROGRAMS 28 4,67 5.40 RECREATION CENTER PROGRAMS 28 4.67 5.40 LONG RANGE COMPREIiENSIVE PLANNING 28 4.67 3'40 LIBRARY AUDIO/VISUAL SERVICES 28 4.67 5.20 LIBRARY EXPANSION 28 4.67 5.10 GREENBELT SYSTEM PLANNING/DEVLOPMENT 28 4.67 4.80 STREET SWEEPING 28 4.67 420 mon W550116R1S VIOLATION ENFORCEMENT 28 4.58 DRUG ABUSFIENFORCEMENT PROGRAMS 27 4.30 6.40 MUNICiPAI.000RP 27 4.50 5.60 CURRENT HOTEL/MOTELTAXCONTRIBUTIONS 27 4.50 520 PUBLIC TRANSPORTATION (SPAN, ETC) 27 4.50 4.80 PARKMAINTENANCE 27 4.50 4.80 f a 9 ii V RESULTS OF T11E CITY COUNCIL 02MV94 1994-95 BUDGET PRIORITIES QUESfIONNAIRR NCOlINIOIf aep a No . 7 LLLNINATRCUt■lUff MORT eRI s. via RAwTIALLT 1rdUC1 CURILNT MORT .u C~tyyy 1LDUCRCUIIINTLTTOIT CONTUNICURIINTR12o1T is DiCRW1CVU81TWFORr ` Q TURITANTLALLT INa W I NR}RNT LT►DRT T lwrnATI NEW XPFC IT DEVELOPMENT REVIEW PROCESS 27 4.50 4.60 ECON DEV UTILITY INCENTIVE LINES 21 4.50 420 ECON DEV UTILITY INCENTIVE RATES 27 4.30 4.00 ECON DEV INCENTIVES (TAX ABATE, ECT.) 27 4.50 4.00 AIRPORT DEVELOPMENT 27 4.30 _ a•8 `6UILDINOWSPECTION 22 4:40 4{]0; CRIME INVESTIGATION 26 433 6.20 FIRE SUPPRESSION 26 433 6.00 SOLID WASTE COLLECTION 26 4.33 5.40 EMPLOYEE TRAININGIDEVELOPMENT 26 433 3.00 26 4.33 5.w ENVIRONMENTAL HEALTH (INSPECTIONS, ECT.) 2 6 1-13 4 PARKINGITRAFFIC ENFORCEMENT INFO/DATA PROCESSING SERVICES 26 433 4.80 CIVIC CENTER MAINTENANCE 26 433 3.80 ELECIAIGSERVICB 21 4.20 LEGAL SERVICES 25 4.11 3.00 WASTEWATER TREATMENT PLANT 25 4.17 5.00 EMPLOYEE PAY PLAN ADJUSTMENTS/BENEFITS 25 4.17 4.80 WATER STORAGEIRESERVES 23 4.17 4.80 ANIMALCONTROL 25 4.17 4.60 PERSONNEL RECRUITMENT 23 4.17 4.60 SENIOR CITIZFN PROGRAMS 25 4'17 4.20 EMERbr~,N MEDICAL (AMIIULANCE) 24 4.00 5.80 DOWNTb gVELOp)viENt (MAIN ST., ETC.) - 24 4.00 4.80 IEI7l 1C;'P AItEDNrSS(t.4ANA0EMEN1). 24 4M 480: 24 4.00 4.40 }a~~i(j,~1A~4EA3"ENT SI~rN V10 d~i Off ENFORCEMENT 24 4,00 3160 NEW PAI:"'ARK EXPANSION _ 23 3.83 T 4.20 NEWAIFII iGI'It001iA14fS _ 22 3.d7 24 NEW ATHLETIC FIELDS 21 3.30 2.00 . ; CUM WUO"0111 MON.R•KI i { W I t Belot are spedbe acdone or droetiost given to staff by lodlddaal Cwocilmembart for development oftbe y 1991-95 u~ udget. Commosts laclnded is bracLeb were Insert ad by staRfor clarification psrposea. 4/-0 Increase emphasis on neighborhood organizations and neighborhood based service delivery, TAM Continue support for a Vision for Denton - the 21st Century. tlr ~ r Stree s continue lobe a major citizen concern - increase our efforts, Be opportunistic with (airport development.) Accelm ate hikelbike call devclopment (Includ on in CIP) - Rel &A: sidcw alts in are as where 'weat it all a Are u1y exist. Make every effort to reduce property tax gate - or s".east Add the Noe. Continue and Wren Increase City's iavovlemeat in Vision] no • beavy Council Involvement. Reduce our cwtat effort to a ard downtown mddevolopment (Mda St. etc.) because we have done so much. 1eauteQau are needeennmore thanlaoase% j repairs. attention towee&juak Utter and other eyesores. WiN the changes In school district Racal think it Is very Lin ant lobe *Jeri to the movement of school children across streeu with beavy traffm. A imil u concern must be font uded twud the construction on Tesaley Lane u it relates to Sow Houston students. j Reducc our current effort toward new athletic fields and programs because we have done this very well. Substantially Increase cuff got effort toward loo` range planning for production and distribution of utilities focused on greater Independent production. Make the juverdfl a justice system a priority. 1 think a comprehensive look at our dollar investment on economic development with some estim ate of return would be useful. l~ A attention, help, or whatever. It would be great if a shelter could be I think The th boomeelry~ Denton nee life (pppr along help nag ItYICL rwee]a oeIvyt whads00cteia~oieeet ions u~dasaproblems.Start work on attracting recycling Industries. nclude Develop program for quick and coolant response to repairing street pot Ades and etc. Finish court, police, and library art ansements. Develop two rangs CIP. I Maio Street - eoacentrate on "spreading out" from the Square; to also historicallarchitectural survey of Denton. Flatted Parka and Recreation programs Incluchng the greenbeh. Complete program for upgrading police and Are communications equipment. Take a close look at all Wor Fund apportionoseots. hereued Utter control Is a high priority to me. Let's work toward lowering taxes Allity (5.01) the first ye u alter the big 'sales-tar' shirt - r `;s is a question of credibility and public faith. Monitor very dosey EMS to determine wbctber of not litaten is stab subsidizing county efforts. (Develop] a test, based budgeting process with sunset provisions. Evootos ot l nou-profit organizations bring funded by the City to determine if viue received Is equal (last] all expense and income items non-tabed to source. [Provide Council a monthly Anarsdal report on the budget and revisions to the budget] ind vstralesk e a ex ewt°n~t1 th a consult and of the caliber or those at the ltineer01 stro at II would like atlodng the council An policy Continue 1lkauti6eadon program and wtkome signs on major thoroughfares. Create a bodgat *idea a od Couria s listof or anizationa that receive Yuman Services Funds who were on the list to receive toads (t, match grants, also iden64 those still on the Not wbo receive funding even though the grant period Is over.) (Find] wary we tan lowsr (property] taxes beyond the 20% [seduction) effective dct 1, 1914. au 2tR2>,strDgsauF+nolt.wfct i 1 -CITY =COUNC I j . I e ~ Cep j s r s AopdaNo Agenda Ite CITY COUNCIL REPORT Date__ /U T0: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Public Transportation Update DATEt March 1, 1994 President Clinton's Budget Proposal President Clinton's budget includes proposed reductions in federal assistance for transit operations. For several years, federal budget proposals have included cuts for transit. Past attempts have not been successful. However, with a President and Congressional majority from the same party, this type of proposal may be passed more easily. Additional pressure exists to reduce the federal deficit from non-entitlement programs. The proposal is to phase out all operational funding over a three year period with a 25% reduction the first and second year and a 50% reduction the third year to continue to operate mass transit. The proposed cuts are of great concern to the City of Denton's transit operations. Denton, and most other small Section 9 operations, rely heavily upon federal and state subsidies in the operations area. This year, Denton's federal assistance for transit totals $220,000 from the Federal Transit Administration (PTA). If this funding were not available from the federal government, then there would be fare increases, service reductions, and more City funds allocated for transit. Strategies The City Council may want to express its concerns to Denton's Congressional representatives during the upcoming National League of Cities conference in Washington, D.C. City and SPAN staff members are keeping in close contact with federal and state agency p- representatives as well as with transit professional associations. ,i. Additionally, City staff will be applying for Community Development Block Grant (CDBG) funds for fiscal year 1995, This is the only federal funding that may be used as local match for transit dollars. The City Council will make the final determination on CDBO allocations. r Denton's funding for fiscal year 1995 will not be adversely affected by any federal budget decision. The City's funds to F operate for fiscal year 1995 are funded by the PTA out of fiscal year 1994. This means that Denton's operations will not be in r If jeopardy until fiscal year 1996. However, the obviou trend is to eliminate federal funds for transit operatioOOMaNe , C- Q 7 AaenaalleR~IdLs Section 9 Grant Application for FY 1995=f 3 r Q `2 fr' As the City Council is aware, the City of Denton submitted programs for consideration in the Transportation Improvement Plan to be evaluated by the Regional Transportation Commission (RTC) of the North Central Texas Council of Governments (NCTCOG). The City of Denton is eligible to receive Section 9 FTA funding for our public transit system operated by Services Program for Aging Needs (SPAN). The amount of Section 9 federal funding available to be programmed is $417,037. Based on the proposed Section 9 funding i request, SPAN will continue to operate demand-response transportation and fivefIxed routes for public transportation. In addition, the request includes two new, lift-equipped vehicles and replacement signs for the public trolley system. ' Staff recommends that the City submit a Section 9 grant application for $417,037 of federal funding, which includes $400187 planning, $215,250 operating, and $161,600 capital flinds. Capital items include two lift-equipped vehicles and replacement signs for the trolley routes. I The matching portions of the grant are required in the following proportions: III Federal State City I { Planning 801 131 71 Capital 801 131 71 operating 501 251 251 { City staff will be requesting CDBG funds to make up the difference between general fund dollars and local match needed. This difference has been made up of City staff dollars to be used for M local match. City staff time will continue to be kept and will be used if CDBG funds are not allocated. This match will be used to reduce the cash obtained from the general fund if CDBG funds are allocated. r The attached spreadsheet shows the actual dollar breakdown in planning, capital, and operating funds and detail of the local match. The second spreadsheet is a line item budget of " expenditures. 9 7 t_ 1 1 I RseE e f Cia r+x.~ r agentlaNo q~ 7 Agmailem we Staff requests direction on this grant proposal. Any changes need to be voiced so that this may be brought back to the City Council at its next regular meeting with the grant application. Please advise if I can provide additional informations RESPECTFULLY SUBMITTED, 1 yd V. Harrell City Manager f r Prepared bys jiAC!< Catherine E. Tuck Administrative Assistant f Attachments t ' i 4 4 lL ~n ref. i~~ryy yr' is y xi. Y ~Y ~ C 'Is'o t t b I ~ G-DU7 ~penaa~~ 3__.. Agenaa tem CU PUBLIC TRANSPORTATION GRANT FOR FY 1995 Oete ~4~ CITY OF DENTON/SPAN SOT 5 FEDERAL STATE LOCAL TOTAL i PLANNING $40,187 $6,530 $3,616 $50,234 CAPITAL $161,600 $26,260 $14,140 $202,000 OPERATING $216,250 $107,625 $107,625 $430,500 i r WAL $417,037 ,$140,415 $125,281 $682,734 t i LOCAL MATCH FOR SECTION 9 GRANT FY 1994 ~+~LFfD14'' W $126,281 i UNITED WAY $5,000 RSVP $1,660 ADVERTISING $6,000 s' $113,721 GENERAL FUND CONTI $56,826 i CM REQUEST Capped $14,140 Operating $42,765 x / (r ~ 1 1 d F 4y f{jM y ALAA1 I F~ r 1.: 9! VC Cy,' Q~`t igendaNo. (VI. n` CITY OF DENTON, TEXAS genaaliem 1995 BUDGET FOR SECTION 9 PUBLIC TRANSPORTATION SPAN II OCTOBER 1, 1994 TO SEPTEMBER 30, 1995 3-o REVENUES CAPITAL PLANNING OPERATING TOTAL TOTAL TOTAL SECTION 9 GRANT $161,600 $40,187 $215,250 PTF STATE MATCH $26,260 $6,530 $107,625 CITY OFDENTON $14,140 $3,516 $96,065 UNITEDWAYDENTON $0 $0 $5,000 RSVP CONTRIBUTION $0 $0 $1,660 TROLLEY ADVERTISING $0 $0 $5,000 TOTAL REVENUES $202,000 $50,234 $430,600 r EXPENDITURES CAPITAL PLANNING TOTAL TOTAL TOTAL SPAN PERSONNEL $0 $3,600 $327,600 I CITY/PLANNING $0 $46,734 $5,260 SUPPLIES $0 $0 $4,725 ADERTISING/PROMOTION $0 $0 $8,400 AUDIT $0 $0 $2,100 CONFERENCE/TRAINING $0 $0 $3,150 MILEAGE $0 $0 $525 j . ` OCCUPANCY RELATED $0 $0 $5,260 TELEPHONE/COMMUNICATIONS $0 $0 $5,250 INSURANCE $0 $0 $44,100 FUEL $0 $0 $3900 MAINTENANCE $0 $0 $42,000 a TAXI SUB-CONTRACT $0 $0 $21,000 " MISC $0 $0 $2,100 SIGNS/CAPITAL $2,000 $0 $0 LIFT EQUIPPED VEH./CAPITAL $200,000 $0 $0 $202,000 $$5~...'. t FARE REVENUE ($80,850) i--- n TOTAL EXPENDITURES $202,000 $50.234 $430 600 fr , ~y 4v, 5 1 'rile Texas Transit Association's i ` 1. ert C o n r Number 1 -ILI U L _ J Preside, 's Prop Tra . r~ A 'I • ~1~+ . • ~.r f~ •y .I -..,rf J. J6 Uhf r r' R a TTA's Qmgressianal Alert G/ - ©0 7 President Clinton's en'-~5 - Proposed Transit Budget: Just the First Step A Funding Floor The transit industry must remember and this is 7Gf, or Funding Ceiling? porticulody relevant to rural transit systems who ore unscathed to date: the Administration's budget proposal Is just the The Adminisirotion's proposed budget doesn't first step in a long and arduous - even hurt rural transit or elderly & disabled transporto- tortuous - congressional budget process, tior' it does hurt oil Section 9 urban areas. The 'congressional' aspect must be stressed porficubdy small and medium sized city franslf when we speak of this budget process, systems who depend irvdinotely on Operating Anything con happen during budget delib- AssWonce. erations, even up to the lost minute before passing a f~nol appropriations bill. One must Evidently, er efforts the Christmas keep in mind Murphy's Low: Anything that holidays - t to o educate te the over on can hopper, win happen. rural and small City tronsil critical dependence on Operating Assistance was only portbRy successful. What happened to this argument The Administration's Budget regarding smart and medum urban transit Basic Elements systems remains unknown. it is quite apparent that all urban areas, large and smalL were The AdminEstrotlon's proposed transR budget lumped together, Cities Ike frowns and fans 12 percent short of that promised in ISTEA Beaumont were given equal status t to o Boston Los for FY 1995, the proposed budget would Angeles and Chicago. increase the entire federal transit program by $200 mnnon or about four percent. A one percent ncrease has been recommended b•• y. for highways, @ ^ . , . ~ ' "~`N ' < r f ` Federal Grant Formula Program Under the President's proposal the entire Prosfdanf CMkrt tubmNNd fsls FY f 993 Budget Formulo Progrom would increase by 18.6 ttegrresf to Ca►grea on February 7, 1991 percent from $2.4 to $2.9 billion Copttoi allocations of the Formula Program would J Fetxuarv 12.21: Increase by 19 percent - from $2.2 Won to $2.6 billion - for Section 9 urbanized areas, Congressmen work in their hone drMcft during the Uncoln and Washington Birthday The Section 16 Elderly and Disabled program ' would increase by four percent from $59 1 E4~i~h, minion to $61 million. ~ t PryporaHoe After receiving the Jidpn 9 ORadog ata ce President's Budget Request, Congress begins the Initial process of adopting Its own budget Section 9 Operating Assistance within the in the form of a resolution which is to serve as Formula Program would be limited to M o guideline and Is not necessarly, cost In more than $600 million - a drop of $200 stone - for subsequent budger related matters m0ort or 25 percent, from FY 19944 funding in Congress, level of $802.3 million Including the 18 or so Texas tronsit systems of between 50,000 and March28•Aorg io- 200,000 population. Foster Break for Congressmen. fiey Oo borrra. The budget proposal contains another ilmBa- tion for Section 9 urban formuio grants - that 10 percent of these grants be ovolloble only for certified congestion mltigotion projects. Page Two 1 j I i 1 y. k 1 77A's Congmsio?ml Alert Soction I8 Rural Tronsit Section 18 rural capitol and operating assistance and planning & research monies untouched would increase by 19 percent, from $130 million from their FY 1994 funding levels of $6 million and to $154 million. $92 mnlion, respectively. Editor motion 3 Caoltol 1_rvestment ForrtavlaAppor MWftInToxas Section 3 new starts and extensions are pro- Il s posed to be cut by $268 milliorti or 40 percent. Actual Pn"sod Caveat: Only those new start and extension b" FYI" FYI"~ projects with 1`0 funding grant agreements would be funded. Fixed guideway moc$ern¢a 9 r ; 1!2366 !33063. tan would remain untouched from it's FY 1994 funding level. Bus procurement would drop by section Is 7.897 9.346 8.4 percent to $327 million in FY 1995. Also included in Section 3 Is a new Liveoble Combined Commurdies InBiotive - about which little is Seoftoru 9, 18. 816 known at this time - to fund projects in urban uounded rwmbon) 123.342 145.602 ` and rural areas, f Aclud Grand fold 148.146 Universities and P irl & Reaggmti Seetlon 3 Flied The Administratloo's proposal leaves unNersities Guideway 2.544 Sauce: Combined from data off Ued by CTAA and APIA ''Vxo t~m~+~'"~~'+'wr~,~~'~~~~e t " ' ,r i.,►.'~? ,t v ,q ZK u`"4 qr...~~.~`; itr'S xr3~ .,.~6,.y r~i 'LL'+ 9~ .k',x if FY V4 l 95 F1r' 94 FY '95 l&aajad Asallml Pm1~l Qltl 0 slf Pmsi 1f hrufelon over 1 million: I Dolos-Fort Worth 28.050 33,221 5.170 8.641 6,462 (2,178) I Wouston 32.776 38.817 6.041 9.080 6.791 (2289) San Antonio 14.713 17,307 2,693 4,576 3,422 (1.153) POPWOW Of 200,000 to I mllon: Auft 9.00) 10,660 1.659 1.469 1.098 (0.370) Corpus Christi 2664 3.155 0.491 0.858 0.641 (0.2;6) IN Paso 6.660 7.887 1.227 1.779 1.330 ( 0.448) McNien-Edinboro- Mission 1,082 1.281 0.199 0.820 0.613 (0206) Population over a 1 m00an: 75.539 89345 139N 22.297 16,675 (5,620) Population of 200,000 to I mow: 19.406 22.983 1576 4.926 3.682 (1240) ii of 50,000 to 200,000: 17.521 20.749 3.228 11.577 8.658 (2.919) Sauce: Combined from dW nffbed by CTAA and APIA :iff -V e+ r7 Page Three flats gof'P r CITY= - COUNC i reee~ E i IL I 1 41P Z • • `,.er+ I~ a..., wwfa ' i Ap*If6M!!96A AK Q Date ~4 /0f ~ CITY of JDENlON TE XAS MUNICIPAL BUILDING / 215 E. MCKI NNEY / DENTON, TEXAS 76201 e a ' MEMORAND I UM I T0: Lloyd V. Harrell, City Manager FROM: Max Blackburn, Risk Manager" DATE: March 1, 1994 ~ SUBJECT: COMPREHENSIVE DRIVING AND CITY VEHICLE USE POLICY j , 1. The { primary purpose of this policy is to standardize, and in some cases institute, Vehicle Accident Review Boards throughout the City. Secondarily, I took this opportunity to update and incorporate three (3) existing policies (102.06, 108.04, 408.02) which are, for the most part, obsolete or inadequate. ff 2. The Department Vehicle Accident Review Boards (DVARB) are patterned after I th3 utility board which has been operating successfully for several ears. This policy requires that every employee has his or her vehicle accident reviewed by j a DVARB. Disciplinary action, if warranted, will be equally administered throughout the City, Adoption of this policy will place a)I vehicle policies and procedures document, increase morale through equitable treatment of all em duce the c p1o ees and cost Y d and frequency of vehicle accidents. d; 4. Recommendation: That the policy be laced y agenda for March 1, 1994 and set fort orm the City Council work session al a adoption by the City Council on 4 March 22, 1994. r AFF0090F r 8171566.8200 D/FW METRO 434.2529 r• , w5 P { March 1, 1~994 COUNCIL REPORT FORMAT jefiQilo y TO: Mayor and Members of the City Council ue^o~ feR~ y FROM: Lloyd V. Harrell, City Manager 2 ~2I SUBJECT: COMPREHENSIVE DRIVING AND CITY VEHICLE USE POLICY RECOMMENDATIONi That the 'City Council approve a policy which standardizes vehicle accident review procedures, updates and i integrates three existing policies and institutes policies where none currently exist. SUMMARY/BAC:KGROUNDi There are no City policies which standardize i Vehicle Accident Review Boards among organizations. Some departments have well-established, effective boards while others have no formal means to review vehicle accidents nor determine if some form of disciplinary action is appropriate. This policy, if adopted, provides equal vehicle accident review and disciplinary 1 action among all City organizations. This comprehensive policy incorporates, updates and replaces three existing policies (102.06, 108.04, and 408.02). All relevant driving guidelines will now be readily available in one document. Additionally, new policies are established in the areas of Driver's license and driving record checks (2.2), Employee self-disclosure (2.5), Defensive Driving Course attendance (3.2), Use of City Vehicles by Volunteer Personnel (4.3) and Use of Personal Vehicles for city business (5.1). PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: All organizations will be affected. FISCAL IMPACTt Strict adherence to the principles of this policy will have a positive fiscal impact on the City through increased training and awareness. sp fully su m tt , to d V. Harrel City Manager Prepared By: p -ley% 0-Al ZkA CXb kn~ .e Max Blackburn Risk Manager Appr ved 8 q' Kat ose Acting xecutive Director of Finance AFWF7 a, u "1 Fi w ~r CURRENT POLICY CITY OF DENTON PAC,E.1-OF.2 I POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE RECERENCE SECTION: NUMBER: PERSONNEL/MLOYEE RELATIONS 102.06 EFFECTIVE OATS: SUBJECT; BNPLOYEE APPOINTKENT 10-30-84 REPLACES: TITLE: TEIIIIS DRIVER'S LICENSES AND DRIVING RECORDS AgendaNo. Agendaltem POLICY STATEMENT. Date --To ~AAI The City of Denton requires all employees driving and/or operating a city vehicle to have the appropriate driver's license as required by the City of Denton and/or the State of Texas. Effective January 1, 1984, a new classified license plan was issued by the Department of Public Safety (DPS). According ! to DPS, this nbst plan does not affect the validity of a current operator, eomm etial operator, or chauffeur license issued prior to January 1, 1984. These licenses will continue in effect according to their terms until they are converted to an equivalent class of license (Refer to Supplement 1A, new "License Class Indicator") Persons that apply for positions snd/or.transfsr to positions requiring a valid Texas Classes A,B,C, or a license must have paned the written portion of the examination for the specific license required prior to scheduling the initial interview process. The applicant selscked for employment must pan the driving poetLon of the'examinstion within five (5) working da s and ma not begin work until the required license is obtained, oyes requ red to have a valid Taxis A,B,C, or II license must continue to wet these requirements to continue employment. Employees required to have an A,B,C, ov H license must: 1) not exceed the ~J limitations established by the State of Texas to maintain a driver's license; 2) not exceed criteria established by the Accident Review Boards 3) Report conviction of a third moving violation in a twelve (12) month period, including thou in personal or private vehicles, to employee's supervisor no later than the close of the next working days and 4) report accidents involving City equipment to their supervisor Immediately. All seeidents involving damage to CP, vehicles, equipment, or pecparty and i all. moving violations involving city vi•hieles must be reported to •►e Office f of Esaergency Ilanagetlsent. Upon receipt of any moving violation, uitution, or accident in City ehLcles. or any incident in which City equipmont is Imaged and repairs exceed $100.00s the employee or employees Involved must •ppesr before the A6aident-Reviow Board- .-14 { t i t f PAGE 2 OF 2 POUCT/ADIIINISTRATM PSOOSDURE/ADMINiSTRATIVE DIRZOTIM (Continued) REFERENCE TITLE: NUMBER: tPj-yEg1S LICENSES M DRIVIVO RECORDS 102.06 Supervisors sus!. conduct a driver's license check of all employees whose job requires operatiot, of a City vehicle or equipment to verify that a current, valid, appropriate driver's license is being maintained. This check suet be done on a quarterly (3 month) basis. failure to maintain the required driver's license to operate city vehicles will be sufficient grounds for disciplinary action and/or termination. Copies of Texas Department of Public Safety Texas Driver's Handbook are available upon request from the Office of Emergency Management. 4QendaNo I 4pendaltem S f CIO r C/ V 1 J Y 02548 10/31/84 r . Fa y , . r of PV y !Jn I. V 1 31 ~ - r rare. ~ ~•r r~ f . CURRENT POLICY CITY OF DENTON PAGE 1 OF 3 POLIOTIADYINISTRATIVi PROOK UMADMINIBTRATIV= DISEOTIVI - REFERENCE SECTION: NUMBER: PERSONNEL/EMPLOYEE RELATIONS 108.04 EFFECTIVE DATE:-_ SUBJECT: STANDARDS OF CONDUCT FOR EMPLOYEES 11/18/86 T IT LE: REPLACES: USE OF CITY VEHICLES 7 0: lie POLICY STATEMENT: - ,Gr City vehicles shall be used only for City business, except as otherwise provided for in the administrative procedures promulgated by the City Manager. This policy and the administrative procedures adopted pursuant thereto shall apply to all personnel of the Wye except for those personnel of the Police Department using City vehicles under the Individual Assigned Vehicle Plan, in accordance with General order No. 109.00. ADhINISTRATIVE PROCEDURE! This policy shall be administered and applied in accordance with the following procedures and regulations. I. DEFINITIONS i A. City vehicle shall mean any motor vehicle owned or leased by the City. B. City business shall mean any authorized work or activity performed by a City employee or other person on behalf of the City. Co Authorized personnel shall mean those persons authorized to use a City vehicle in accordance with these procedures. D 9011 call` employees shall mean those employees subject to be tir r ; summoned to perform City work or duties beyond their normal work ! hours. i Y Ar I:. RULES AND REGULATIONS FOR USE OF CITY VEHICLES A. No siployee shall use a City vehicle for commuting to o: from his or hur residence during off-duty work hours unless autho_ 5 do so in accordance with these procedures and regulations. i t' .r' e 1.1 Y_F. ~tit~ r CURRENT POLICY CITY OF DENTON PAGE 1 oF? POLIOVADYIN18TAATIVE PEOOEDURVADIIINIBTEATIVE DIEEOTIVE • REFERENCE SECTION: NUMBER PERSONNEL/EMPLOYEE RELATIONS 10F.04 EFFECTIVE GATE: SUBJECT: STANDARDS OF CONDUCT FOR EMPLOYEES 11/18/86 T REPLACES: IT LE: USE OF CITY VEHICLES ,,n;%,tCm r ig POLICY STATEMENT: JLD City vehicles shall be used only for City business, except as otherwise provided for in the administrative procedures promulgated by the City Manager. This policy and the administrative procedures adopted pursuant thereto shall apply to all personnel of the City, except for those personnel of the Police Department using City vehicles under the Individual Assigned Vehicle Plan, in accordance with General order No. 104.00. ADMINISTRATIVE PROCEDURE: This policy shall be administered and applied in accordance with the following procedures and regulations. f 1. DEFINITIONS A. City vehicle shall mean any motor vehicle owned or leased by the City. B. City business shall mean any authorized work or activity performed by a City employee or other person on behalf of the City. C. Authorized personnel shall mean those persons authorized to use a City vehicle in accordance with these procedures. D. 'on call' employees shall mean those employees subject to be summoned to perform City work or duties beyond their normal work hours. II. RULES AND REGULATIONS FOR USE OF CITY VEHICLES 4 A. No employee shall use a City vehicle for commutL 7 to or from his or her residence during off-duty work hours unless authorized to do so in accordance with these procedures and regulations. p nt P • PACE.? 0F-- VE ~Coatlaaod) FoLICT/ADIIINISTEATIVE pEOCEDUEE/AD11INI8TEATIV3 ::2:i; TITLE:USE OF CITY VEHICLES enoa Item B. City vehicles should be properly securedrwhichetheavehicee is~ O r ~l ignition keys removed at any time during parked. C. City vehicles shall not be used to transport any person, except for the purpose of performing City business* vehicles should, when feasible, be parked off-street, except p. City when otherwise necessary to perform City business. appropriate person Employees shall use all reasonable care in the operation and use City vehicles and shall promptly report to the appro person or department any required or needed servicing, maintenance. City 0. Any accident or collision involving any damage to any vehicle, any other vehicle, any private or public property, or injury to any person, shall be immediately reported to the police r The # and depninmtwenty-four bouts (24)j the oto theiemployee scsupe and with Department shall promptly forward any reports to the Vehicle Maintenance Division and Denton police involving City vehicles l Office of the City Attorney. H. Employees shall operate all City vehicles in compliance with ` applicable traffic laws. III, AUTHORISATION FOR 'TAXE ROME VEHICLES' A. An p ee mY vehicle to their thoriaed to take a City r on fo a onzaii o 1 em Y in of.-.duty houC8 when a n omp]eted, ing dur - h residence t 108.4) as been c Take-Roma Vehicle" be su .A uth tachmen let by the employee and approved by the designated super- fOr Di signed risor• The ivision Manager orwcrdcaocopyato thenVehic]ei/'e requests and ? of all approved Maintenance Division, which shall also maintain a file on approved requests. „t ~v f t r. k C~ t i i t f S PAGE .30F 3 POLIOVADIEINISTRATIV8 PAOOGDUZZ ADHINIBTSATIVB DISEOTIV3 (Costlased) REFERENCE N I UMBEE/R~'.~J , 7 TITLE: "iii nP CITY VEHICLES Ageadalte Date 76 r B6 The authorization for a take-home vehicle may be approved when the employee is an 'on-call' employee who has a job-related need for the vehicle after normal working hours and the employee resides in the city limits of the city of Denton, or, if the employee does not reside in the City, the authorization has been approved by the City Manager. 1 ~ C. The approval for a 'take-home' vehicle shall be made for the i purpose of assuring the petformance of City business and ouch authorization or use shall not constitute or be considered e vested employment benefit or right of the employee. Such authorization or use may be denied, revoked or suspended at any time for any reason or for no reason. i 1 { j k I ,I 5 ~ Y s' 10941 02/16/67 x, X41' f w+' a ism - f r .„Y _ u CURRENT POLICY CITY OF DENTON PAGE-LOF-2L ADMINISTRATIVE POLICY / PROCEDURE REFERENCE NUMBER: SECTION: FINANCE POLICIES 408.02 EFFECTIVE DATE: SUBJECT: REIMBURSEMENT OF EMPLOYEE EXPENSES 4/7/82 . REPLACES: TITLE: USE OF PERSONAL VEHICLE Agendaltem ~ We ' . 9,v 1 1. Reimbursement for Occasional Use. The City of Denton will pay employees $0.2S per mile for using their personal car on City business. 2. Reimbursement When Job Requires Personal Vehicle. When the City of Denton job description requires an employee to furnish a personal vehicle as a condition of employment, the City will pay $0.2S per mile plus $25 per month. The $2S per month reimburses the employee for fixed expenses associated with the vehicle such as registration and insurance. s. Maintenance. The City pays for maintenance costs through the mileage charge. Consequently, the City will not pay employees for separate ! maintenance. If an employee's vehicle fails to operate and the employee is out of town, the City will pay the cost of towing the vehicle to the 14 A fr Yi h { IN4 P /AG E ~2O F-L CITY Of DENTON ADMINISTRATIVE POLICY 1 PROCEDURE (continued) REFERENCE TITLE: USE OF PERSONAL VEHICLE NUMBER: 408.02 9 -oa vl nearest garage. If, however, the employee is in town, the City will not pay the cost of towing. 4. Insurance., Employees are responsible for informng their insurance companies that their 9 vehicle is used for business. The City will insure employee vehicles to cover the City's j liability incurred while driving on City business. i Employees are responsible for their own insurance coverage for "uninsured motorist," "collision" I and "comprehensive." , I i l; ry r II i i V0 10. } Form 1-108.4 I AgerdaNo _1 '00? Agendaltem_Lt~ J;r. AUTHORIZATION FOR TAKE HOME VEHICLg, to _ t ~~CUT I DEPARTMENT _ DIVISION VEHICLE f VEHICLE TYPE AUTHORIZATION: I~I New I_I Change {_I Temporary EMPGOYEE INFORMATION: Name Title Home Address Phone REASON FOR AUTHORIZATION: I_I 1. Stand-8y I~I 2. Frequently Called Out/Services _I 3. Job Related Need 4. Frequently Called Out/Emergency Services I S. Temporary 6. Public Health/Safety 1 1 Inside City Limits _ Outside City Limits Number Of Miles To Drive Round Trip From Home To Work ft. ',I I have read policy number 108.04 Use of City Veticles and fully understand my responsibilities. Employee Signature Date REQUESTED _ ~R=r' Division Manager Date " tE: APPROVED ' Director Date /rtf APPROVED City Hanager Date (Required for out of City limits) V, S 9 1094] lx< .c k afe ~tf R~ pis f ~1 I , 7 Agenda No 9 7 Agendalt X1!6 CITY Of DENTON Ua POLIMADMINiSTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE PAGE_LOFJQ SECTION; Finance/Risk Management REFERENCE NUMBER: 409.05 SUBJECT; Vehicle Safety Opera tan and Use EFFECTIVE OATE: TITLE: COMPREHENSIVE DRIVING AND CITY VEHICLE USE POLICY REPLACES: 102,06 108.04 408.02 Poky Statement: City Vehicles shall be used only for City business except as otherwise provided in the administrative procedures promulg ated by the City of Denton, and the Individual Assigned Vehicle Plan, General Order No. 89.12 of the Police Department, or as specified by the City Council, Risk of lost from vehicle accidents involving all City employees f win be minimized through driver record screening, hands-on training and education, defensive driving training and I standardized vehicle accident review procedures. This policy applies to all employees, regular full-time, regular part-time, temporary, and seasonal, Polka Officers and Fire Fighters are subject to the applicable provisions of Texas Local Government Code Chapter 143, the Rules of the City of Denton Fire Fighters and Police Officem Civil Service Commission, and the general and special orders of the Police and Fire Departments, which may incorporate some or all of the provisions of this policy. Administrative Procedwes: Contonts: 1.0 Def+nltions 2.0 Driver License Requirements 3.0 Driver Safety and Training 4,0 Use of City Vehicles 5,0 Use of Personal Vehicles 6.0 Vehicle and Motor Driven Equipment Accident Procedures 7.0 Vehicle Accident Review Procedures ;t 1,0 DEFINITIONS rt 1.1 dadnon P_ nel ehall mean those persons authorized to use a City vehicle in accordance with these f i procedures. N. 1.2 QDL%alaw be : a can any authorized work or activity performed by a City employee or other person City. f,3 ✓ Slty_YahW, shall mean any motor vehcle or motor driven equipment owned or leased by the City . w ~ 1.4 On gaN Emnloveea shall mean those employees subject to being summoned to perform City work or duties beyond their normal work hours. ~x' I POLICYIADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE (Continued) 10F PAGE __J_Q TITLE; COMPREHENSIVE DRIVING AND CITY VEHICLES USE POLICY REFERENCE NO. 409.05 fb1e 2.0 DRIVER'S LICENSES AND DRIVING RECORDS. LY;tg 2.1 The City of Denton requires that all employees driving or operating a City vehicle have the appropriate operator's or commercial driver's license as required by the State of Texas. Employees who use their personal vehicles while conducting City business shall maintain current liability insurance and driver's license in accordance with Texas law. 2.2 The Risk Management Office willconduct a driver's license check through the Texas Department of Public Safety every six months for @jI City of Denton employees. After a thorough review, the drivers' records of employees, whose three-year driving history indicate loss of license, DWI DUI, multiple moving violations or vehicle accidents will be forwarded to the applicable superintendent and the Director of Human Resources for their review and appropriate action. Employees so identified will be suspended from ` driving City vehictes during the review process. 2.3 Individuals who apply for positions or transfer to positions requiring a valid operator's or commercial license, and who do not already possess the requisite licensure, must pass the written portion of the examination for the specific license required prior to the Initial Interview. The applicant selected for must then pass the driving employment days A not begin work until the applicable license rtis obtained. A .drier's record r check will be made prriiorr to assignment to the new position. 2.4 Failure to maintain the required driver's license to operate City vehicles will be sufficient grounds for recta asificat(on to a non-driving position, disciplinary action or termination. 2.5 Employees shall self-disclose, without the necessity of an inquiry, any loss or limitation in driver license status, and any and all arrests, charges, or convictions for Driving While Intoxicated, Driving Under the Influence of Drugs, Involuntary (vehicular) Manslaughter, or Reckless Driving, whether such incidents Mae out of work-related driving or not. Employees shall make such self-disclosure to the Risk Manager, or his or her designate, at the earliest opportunity, and shall not operate any vehicle on City busir&as until I cleared to do so by the Risk Manager, or his or her designate. Employees who fail to make such required self-disclosure at the earliest opportunity, or who operate a vehicle on City business prior to making such required self-disclosure, shall be subject to disciplinary action, Including termination. For the pu($oses of this section, 'earliest opportunity' means prior to 10:00 a.m., local time, on the first business day following the precipitating incident. 3.0 DRIVER • SAFETY AND TRAINING. E 3.1 Department directors shall confirm that an employee or applicant has demonstrated th vehicles and special equipment a ability p operate •j in s safe and competent manner by requiring the employee to operate the equipment to the satisfaction of his . , or her supervisor, Training will be conducted who can not satisfactorily operate such equipment Undo n oances shall an for those Inditrvis s t i employee be allowed to operate a vehicle or piece of equipment for which he or the Is untrained of unqualified. .i 1 3.2 Employees who are required to operate vehicles as part of their job descriptions or normal duties shall f attend a Defensive Driving Course IDDCI as soon as possible after employment and each three 131 years thereafter. Employees may arrange to attend a DDC class conducted for employees by the City by contacting the Risk Management Office. Each department will maintain driver records and budget for a*a : PAGE 3_0F 10 POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE 1Continued) TITLE: REFERENCE NQQ. COMPREHENSIVE DRIVING AND CITY VEHICLES USE POLICY No 4 Q5.-~l 7 Agar dallam, 9 mta / p{2/ completion of DDC courses. 13 All City drivers shall wear safety belts when any vehicle is in motion and require all occupants lincluding back seat passengers) of the vehicle to do likewise. This applies to motor vehicles, other than motorcycles, as those terms are defined by Tex. Rev. Civ. Stat. Ann., art 6701 d 12, or its successor. 4.0 USE OF CITY VEHICLES. All employees who operate City vehicles and motor-driven equipment must adhere to the minimum requirements and stand-,Js outlined In this section. 4.1 Rules and Regulations for use of City Vehicles 4.1.1 No employee shall use a City vehicle for commuting to or from his or her residence during off- duty work hours unless authorized to do so in accordance with these procedures and regulations. 4.1.2 Every employee who is responsible for a City vehicle shall properly secure, lock, and remove the Ignition keys from the vehicle at any time during which the vehicle is parked and unattended. 4.1.3 No employee shall use a City vehicle to transport any person, except for the purpose of performing City business. 4.1.4. Every employee driving a City vehicle shall use best efforts to park the vehicle off-s.reet, except when otherwise necessary to parform City business 4.1.5 Every employee who drives or Is otherwise responsible for a City vehicle shall use all reasonable f 4 care in the operation and use of the vehicle and shall promptly repr,rt to the appropriate person { or department any needed servicing, repairs or maintenance. 4.1.8. Each employee operating a City vehicle shall comply with all applicable traffic taws. 4.1.7. An employee shall not transport alcoholic beverages or any other Intoxicant within or upon a City vehicle at any time. 4.1.8 Employees are not authorized to conduct personal business in City vehicles during work hours except as specifically authorized by this policy. 'Personal business' includes running personal errands and shopping. n4.1.9 During scheduled work shifts, an employee operating a City vehicle Is authorized to stop for reasonable, limited time periods for meals, to obtain refreshments or to make bank transactions on payday. Discretion will be used by employees when more than three other City vehicles are already present at the establishment. 4.1.10 Employees operating City vehicles are not authorized to transport family members or friends for non-City business. Supervisors may grant specific and limited exceptions to this rule when the employee demonstrates good cause and an urgent need. Supervisors may only grant such exceptions on a case by case basis, and may not grant blanket exceptions on a continuing basis. 4.1.11 Supervisors may authorize employees to operate City vehicles to transport sick or Injured i - t ~as~Jzl;er~~ ~ ~7 L ,r POLICY/ADMINISTRATIVE PROCEDURElADMINISTRATIVE DIRE/ PAGE ~OF -14 (Continued) TITLE: COMPREHENSIVE DRIVING AND CITY VEHICLES USE POLICY REFERENCE NO. 409,05 Individuals to Medical care facilities in specific emergency situations. Each supervisor is strongly encouraged, if time permits, to discuss any such authorizations with his immediate supervisor and an authorized representative of the Department of Human Resources. 4.2 Authorization for 'Take Home Vehicles' 4.2.1 An employee may be authorized to take a City vehicle to his or her residence during off-duty hours when an 'Authorization for Take Home Vehicle' Form (Attachment 1.409.05) has been completed, signed by the employee and approved by the designated supervisor. The Division Manager or Director shall maintain a file of all approved requests and forward a copy to the Vehicle Maintenance Division, which shall also maintain a file of approved requests. 4.2.2 The authorization for a take-home vehicle may be approved when the employee is an 'on-call' employee who has a job-related need for the vehicle after normal working hours and the employee resides in the corporate limits of the City of Denton, or, if the employee does not reside in the City, the authorization has been approved by thu City Manager. 4.2.3 Employees authorized to take vehicles home are authorized to make reasonable, brief and limited stops before or after assigned work shifts while travelling to and from work to conduct personal errands, such as obtaining a limited number of grocery items is loaf of bread, gallon of milk, etc.), picking-up cleaning, making bank transactions, and the like. Under no circumstances may an employee conduct such personal erranus other than while travelling to and from work, nor may the employee deviate unreasonably from the most direct route between his or her home and job assignment. 4.2.4 The approval for a 'take-home' vehicia shall be made for the purpose of assuring the performance of City business, and such authorization or use shall not constitute or be considered a vested employment benefit or right of the employee. Such authorization or use may be denied, revoked or suspended at any time for any reason or for no reason. 4.3 Use of City Vehicles by Volunteer Personnel. 4.3.1 Volunteers are authorized to drive City vehicles provided the: • Use Is authorized by the involved Director or above, • Use enhances the ability of the City to provide services. • Selected driver has successfully demonstrated the ability to drive the provided vehicle, and • Selected driver has a current Texas drivers license appropriate for the vehicle to be used. 4.3.2 Volunteer drivers are not considered to be City employees, and thus are not covered by the Texas Worker's Compensation Law. Volunteers who wish to file a claim for Injuries or damages associated with their volunteer work must contact the Office of the City Attorney, 4.3.3 Department Directors who use volunteer drivers shall ensure that appropriate waiver forms are signed by all passengers prior to trip departure. 4.3.4 Department Directors shall ensure that Volunteer drivers are scheduled to attend a Defensive Driving Course as soon as possible if they are to drive City vehicles on a regular basis. i { i i PAGE-5-OF 10 POLICYIADMINISTRATIVE PROCEDUREIADMINISTRATIVE DIRECTIVE (Continued) REFERENCE NO. TITLE: 409.0 COMPREHENSIVE DRIVING AND CITY VEHICLES USE POLICY _ en 8 0 S AgERG3116R1 ~Dale 4.4 Federal Taxation on the Personal Use of City Vehicles. 4.4.1 of the accordance with of employer provided vehicles, unless they fall into an exempted category. The exempted categories are as follows. a Clearly marked police and fire vehicles; a Delivery trucks with seating only for the driver, or only for the driver plus a folding jump seat; • Flat bed trucks; • Cargo carrier with over a 14,000 pound capacity; e School and passenger buses with over a twenty 120) person capacity; e Ambulances; e Hearses; e Bucket trucks; a Cranes and derricks; • Forklifts; • Cement mixers; e Dump trucks; a Garbage trucks; • Specialized utility repair trucks (except vans and pickup trucks), • Tractors, and • Employees who are required by their supervisors to take city vehicles home to be available for possible emergencies. 4.4.2 Supervisors who have employees that take home vehicles that are W in one of the exempt categories shall contact the Finance Department at extension 8107 by December 31 at of each year to provide the name(s) of such employees(&). 6.0 USE OF PERSONAL VEHICLES 5.1 City employees are expected to carry liability insurance on any personal vehicle used to transact City business. Employees will contact his or her insurance carrier to determine the necessity for a 'Business Use' rider to their policy. The City will not assume responsibility for any deductible amounts nocessitated by claims, and the employee shall bear the responsibility of pursuing claims against either his or her carrier or the other driver in the event of a collision or other loss. If the City employee does not receive full compensation (e.g. an uninsured driver), a claim for the unpaid expense may be filed in the office of the City Attorney. All such claims must be accompanied by full documentation of payments and expenses. 6.2 ggimburaement fo occasional Use. The City of Denton will pay employees for using their personal vehicles on City business at the IRS mileage rate, as such may be amended from time to time. 5.3 Meter Rea&L The City will pay meter readers using jersonal vehicles the IRS mileage rate plus a set fee per month for maintenance and insurance. Meter readers shall maintain current liability Insurance throughout their term of employment. Failure to maintain current registration, vehicle Inspections, liability insurance, and an appropriate driver's license may result In disciplinary action up to and Including dismissal. i E i 9 s A~erlGzlt jaerd Ile V (GOT ..Cr - PAGE OF Q POLICY/ADMINISTRATIVE PROCEDUREIADMINISTRATIVE DIRECTIVE (Continued) TITLEr COMPREHENSIVE DRIVING AND CITY VEHICLES USE POLICY REFERENCE NO. 409.05 5.4 Maintenance and Insurance The City pays for maintenance and insurance costs through the mileage payments. Consequently, the City will not pay einptoyses for vehicle repair costs. If an employee's vehicle fails to operate while he or she is out of town on City business, the City will pay reasonable towing costs to the nearest garage. The City will not pay towing costs within the City. 5.5 Volunteers. Persons who donate their time and services to the City are not covered by the Worker's Compensation Law or by the City's Risk Retention Fund and the City assumes no liability for the use of their personal vehicle during any volunteer activity. 6.0 VEHICLE OR EQUIPMENT ACCIDENT PROCEDURES. 6.1 When involved in a vehicle collision, each City employee operating a City vehicle or equipment and each City employee operating a personal vehicle in the course of transacting City business is required to do the following: 6.1.1 Notify his or her supervisor immediately. 6.1.2 Notify local law enforcement authorities if non-employees were involved, of if property not owned by the City is damaged. 6.1.3 Remain at the scene of the accident until released by competent authority. 8.1.4 Obtain names and addresses of the other party and any witnesses. I f 6.1.5 Talk with no one at the scene concerning the accident except law enforcement officers. i ~ 6.1.6 Under no circumstances, give statements or talk with anyone about the accident after 1 ! leaving the scene without first obtaining approval from the Office of the City Attorney. 8.1.7 Refuse to sign or place his or her signature upon any papers or documents related to the accident, except for official police reports and ticket citations, without prior approval from the Office of the City Attorney. 6.1.8 Assist the supervisor in the completion of the City of Denton "Notification of Accident" report. )i 6.2 The Supervisor shall: 6.2.1 Notify the Police Department if the vehicle operator has not already done so. 6.2.2 Notify the Office of the City Attorney and the Risk Management office Immediately during regular duty hours. After duty hours, accidents resulting in death or severe personal injuries shall be reported to the Risk Manager. i 6.2.3 If necessary, go to the scene of the accident to assist in the Investigation. Take pictures of the accident scene as required. t 1 l Y aA[iQ t 'i e 1C\r 'bllt,y i.Y~ agenda Ite'- l )a1e no 021 POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE (ContinuePAGE _ d) 3OF 14 TITLE: RENCE NO. COMPREHENSIVE DRIVING AND CITY VEHICLES USE POLICY F409.05 6.2.4 Notify the Human Resources Specialist or the Director of Human Resources Immediately for possible substance abuse testing in accordance with City Policy 108.12. 6.2.5 Complete and submit the 'Notification of Accident' report to the Risk Management office not later than two working days after the accident. 6.2.6 If the employee was injured, fill out the appropriate worker's compensation forms. 6.3 Police Officers shall: 6.3.1 Investigate all accidents occurring within its jurisdiction involving a city vehicle and property not owned by the City. 6.3.2 Notify the City driver's supervisor if the City employee is physically unable to do so, If unable to contact a supervisor, notify the Risk Management office as soon as practical. 6.3.3 Forward a copy of any reports, including amended reports, involving City vehicles to the Vehicle Maintenance Division, the Uifics of the City Attornsy, and the Risk Manager, 7.0 Vehicle Accident Re~Iek~ Pro d vet The City of Denton will standardize the review and disposition of all vehicle accidents and Incidents Involving City vehicles and drivers. Departmental vehicle accident review boards shall be held regularly to determine actions required to comply with city policy. A City vehicle Accident Review Board will be formed to ensure compliance and standardization. 7.1 Department Vehicle Accident Review Board IDVARB). The following DVARB are required for compliance with this policy. 7.1.1 Police 1%partment 7.1.2 Fire Department 7.1.3 Utility 7.1.4 Community Services 7.1.5 Municipal Services/ Economic Development and Engineering-Transportation a. Board will also Include: Building Inspections, Airport Services and Warehouse. 7.2 City Vehicle Accident Review Board (CVAAB). The CVARB shall consist of the following positions: • Deputy City Manager (Chairperson) • Executive Director of Utilities • Executive Director of Finance • Risk Manager • Fleet Superintendent 0 Department Representative (as required) i i POLICY/ADMINISTRATIVE PROCEDURE/ADMINISTRATIVE DIRECTIVE (Continu dl PAGE JLOF TITLE: REFERENCE N0. COMPREHENSIVE DRIVING AND CITY VEHICLES USE POLICY 409.05 7.2.1 The CVARB shall meet periodically (as determined by the Manager) to review Departmental Board reports for: WgenQaNo -911-667 e Standardization of board actions Ageadzlte IV L • Trends ` • Disciplinary actions (as required) Dare e Procedural modifications (as required) r 0 1 7.2.2 The CVARB shall review and recommend action for any accident not within the purview of one of the Deoartment Vehicle Accident Review Boards. 7.3 General Guidelines 7.3.1 Each department shall appoint a chairperson and board members in accordance with this procedure. Every effort will be made to have stability of board members to ensure standardization of board action throughout the year. The chairperson may be changed on a rotational basis as desired. 7.3.2 Each board shall use the accident review format at paragraph 7.4 as a guideline to determine required action for each vehicle accident. 7.3.3 Accidents occurring prior to January 1, 1999 will not be used by the DVARB for the purpose of determining which level of progressive discipline is appropriate. 7.3.4 Department Vehicle Accident Review Board results will be forwarded to the Risk Management Office for analysis and review. The Risk Manager will compile and format information for the City Vehicle Accident Review Board. 7.3.5 Results and/or action Items from the City Vehicle Accident Review Board will be provided by the Risk Manager to the chairperson of each DVARB. 7.3.8 A memorandum, detailing accident background, board results and action required shall be provided to the affected driver following each DVARB meeting. 7.3.7 If more than one employee is held responsible for an accident, the DVARB shall determine the proper disciplinary action for each employee. 7.3.8 A copy of recommended disciplinary actions will be forwarded to the Department of Human Resources. 7.3.9 Disciplinary actions shall be administered in accordance with City policy 109.01. 7.3.10 Appeals shall be processed in accordance with City policy 109.03 I PAGE.$..OF 10 POLICY/ADMINISTRATIVE PROCEDUREIADMINISTRATIVE DIRECTIVE (Continuedl TITLE: REFERENCE NO. COMPREHENSIVE DRIVING AND CITY VEHICLES USE POLICY 409.05 %Cit' 7"1 !CM 7.4 Accident Review • Driver Evaluation y0 If Accident Occurs: Then: 1. While city vehicle is legally parked Accident is non-preventable and no further action is required. II. While the city vehicle is in +notion Accident is non-preventable and no t irther but prevention of the accident action is required. was beyond the control of the 1 driver. III While the driver was operating The supervisor will determine if the industrial equipment (Backhoes, employee should appear before the graders, loaders, etc) at a job site DVARB. If the employee does not meet E` or was involved in an Internal the Board, a written report, which accident where the total physical describes the accident and any disciplinary damage was less than $250.00 action, will be presented to the DVARB for review. The DVARB wih have final determination for disposition of the incident. IV. And tare driver of the city vehicle is Accident is preventable and the following { partially to blame or failed to action is required: exercise preventive measures e. 1st Offense: Oral Reprimand within his or her control. b. 2nd Offense within a two (2) Year period: 1. Written Reprimand 2. Attend defensive driving Town time and expense) C. 3rd offense within a three (3) year period: Employee will be suspended without pay for a period of one Ii ) to three 131 days. V. And the driver of the city vehicle is Accident is preventable and the following chiefly or totally to blame action is required: a. 1st Offense written Reprimand b. 2nd Offense within a three (3) year period: Employee will be suspended without pay for a period of three 131 to five (5) days. Y PAGE _IQ-OF 10 POLICY/ADMINISTRATIVE PROCEDUREIADMINISTRATIVE DIRECTIVE (Continued) REFERENCE NO. TITLE: +~~~Eo ` 7 409.05 COMPfiEHENSIYE DRIVING AND Ore VEHIC Ag@~tl21t@m -'i H Aceident Occurs: Then: VI. And the accident is caused by the Disciplinary action will, at the discretion of misconduct or negligence of the the LNVARS, range from: driver, including but not limited to: a. Suspension without pay for a period intoxication, horseplay or misuse of of man hirtY i30i daysys nor eQuipment b. Dismissal from City employment. VII And the driver has more than two Disciplinary action will, at the discretion of Category v or one Category Vl the DVARS, range from: accident, or more than three class a. Suspension without pay for 1301 IV accidents or a combination of days. more than three category IV, V or b. Reclassification to a non-driving VI accidents within a 131 year position if such Is avallable. period C. Dismissal from City employment. The employee WN be suspended from driving pending final disposition or retraining. i ; i J i AFrooAO e t r 1 y 1 ~yyl 1gero~A-~1*~ Y t- .os A ea,z1?Cm - AUTHORIZATION FOR TAKE-HOME VEq'LE Flo DEPARTMENT: DIVISION: VEHICLE NUMBER: VEHICLE TYPE: AUTHORIZATION: New Change Temporary EMPLOYEE INFORMATION: Name: Title: Home Address: Phone: REASON FOR AUTHORIZATION: 1. Stand-By 2. Frequently Called Out/Services 3. Job Related Need 4. Frequently Called Out/Emergency Services 5. Temporary 6. Public Health/Safety - 3 Inside City Limits Outside City Limits i Number of Miles To Drive Round Trip From Home to Work 1 I have read policy number 409.05 Comprehensive Driving and City Vehicle Use Policy and fully understand my responsibilities. Employee Signature: Date: s APPROVED: Division Manager Date: APPROVED: Director Date: GTY'At, AOER APPROVAL REQUIRED FOR OPER4770N OUIrWDE CITY L1Ml irs ApRO~I ager D: CWhna bate: r. } =CITY. ==COUN s i it I I r 4 ~rer CV. t: r AgenWd CITY OF DENTON CITY COUNCIL MINUTES O e February 15, 1994 The council convened into the Work Session on Tuesday, February 15, 1994 at 5:15 p.m. in the Civil Defense ROOM, PRESENT: Mayor Castleberry; Mayor Pro Tem Smith; Council Members Brock, Cott, Perry, and Miller. ABSENT: Council Member Chew 1. The Council convened into the Executive session to discuss the following: A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 1. Considered action in Williams v Jez et al. B. Real Estate Under TEX. GOVT CODE Sec. 551.072 1. Discussion regarding property acquisition on Foster Road and Mayhill Road. C. Personnel/Board Appointments - Under TEX. GOVT CODE Sec. 551.074 a. The Council received a report and held a discussion regarding the Robert Leathers Playground in South Lakes Park and gave staff direction. Rich Dlugas, Parks and Recreation Director, stated that in August 1993 the City had received a matching grant from the Texas Parks j and Wildlife Department which would supplement funds allocated in the 1986 bond fund program for the development of South Lakes Park. Part of the grant proposal allocated $70,000 for the development of two playgrounds within the park with the $70,000 being evenly between the two playgrounds. A citizen's group r divided e the development of a Robert Leathers pla quested yground which designed by the community, both adults and children. would be This ark would be funded by the community along with the City's d velopment and would cost approximately $100,000. The concept behind Robert Leathers was that the playground would be designed and built by the community and funded, in part, by the citizens of the community. r° The Council viewed slides of Leathers designed playgrounds in other cities in the area. Council Member Miller asked if there would be only one playground in the area instead of two. Dlugas replied the current plan indicated two playgrounds with $35,000 available for the development of each playground. The consultant would conduct neighborhood meetings to determine if the citizens preferred one or two playgrounds. If the consensus was tt~ t f r b r . ~gerOaNo AgudlaAM City of Denton City council Minutes ,e February 15, 1994 O Page 2 for only one playground, all of the $70,000 could be used for that playground. Mayor Pro Tem Smith asked about the projected life span of a Leathers playground. Dlugas replied that the citizens committee would have to make sure dollars were kept in a fund to maintain the structure. The wood would have to be treated on a yearly basis which would cost approximately $5,000 per year. Council Member Perry asked how such a playground would accommodate the needs of toddlers. Dlugas replied that the facility was totally accessible by ramps for the smaller children. Council Member Perry felt that the Council should not rule out the possibility of two playgrounds which was the original consideration. A smaller area might accommodate smaller and younger children. Council Member Cott suggested that as the design work progressed that the police department be involved so that proper patrols were there for the public's safety. E Council Member Brock expressed a concerned about a neighborhood determining wheer there arks. meeting on northern end would p the park should felt tat he chil have easy access to a playground. Council Member Miller felt that the community needed to be open eo would the like to process see as the ark was to serve th what the onept would beg entire community. He City Manager Harrell stated that the posture in working with the neighborhood group was that there was $35,000 of city funds available for a Leathers park. A more detailed study would be done as the formal design of the park progressed and there might be the project but to start additional money available a 000 to help fund available. project the there Council Member chow joined the meeting. Council Member Perry felt that the option for two parks should remain open until further study. Y t A i City of Denton city council Minutes loerdaNo February 15, 1994 ASE ^2iier Page 3 Ct~~B Council Member Cott asked that the retention/detention ponds which affected the pond in Monteclto be considered during the process. City Manager Harrell stated that that was part of the project to do the first lake. Mayor Castlebbrry asked about usage of such a park after it was built. Dlugas replied that there was tremendous usage and the citizens were very supportative of the project. Consensus of Council was to use $35,000 for the development of a Robert Leathers playground. 3. The Council received a report and held a discussion regarding the City's fiber optics program. Bob Nelson, Executive Director of Utilities, stated that many of the city facilities were connected with fiber optics. The CIP plan had a phased program for installing fiber optics over +he next four to five years. The Public Utilities Board felt tl'r.: that program should be increased and the current CIP wovA indicate more projects in that area. Ray Wells, Superintendent for Metering and Substations, stated that the city starters in the fiber optic business in 1990 when its telephone system was upgraded. Most of the city facilities were r connected with fiber optics. He reviewed the City of Denton fiber system and the locations of the system. Denton was in an excellent position for fiber optics with two large fiber networks passing through the City. Nelson stated that they would continue to install optics throughout the City. No major decisions were needed at this point in time. There was no rate schedule or fee schedule determined at this point regarding any tie-in to the City's system. This system would be a good way to interconnect the university libraries with the City library for the future. Council Member Cott asked about cost relationships. Wells replied that regular cable was approximately $8 per foot and the fiber cable was $1.80 per foot. The volume with fiber cable was much greater than with regular cable. Jim Harder, Director of Electric Utilitien, stated that this was a rapidly expanding field and the City had an opportunity to be on s 1 r •A Y s. s. City of Denton City Council Minutes Q - February 15, 1994 Page 4 iCmr- J the leading edge of this technology. City manager Harrell stated that the City was tieing all of the city facilities with fiber optics and in so doing there were side opportunities which would be presented to the city. Council Member Chew felt that this would be a good economic development tool. The council convened into the Regular Meeting on Tuesday, February 15, 1994 at 7:00 p.m. in the Council Chambers. PRESENT: Mayor Castleberry; Mayor Pro Tem Smith; Council Members Brock, Chew, Cott, Perry, and Miller. ABSENT: None 1. Pledge of Allegiance The Council and members of the audience recited the Pledge of Allegiance. 2. The Council considered approval of the minutes of the Regular Session of February 1, 1994. Perry motioned, Smith seconded to approve the minutes as presented. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion I carried unanimously. { The Mayor presented a proclamation for American Heart Month. 3. The Council received a State of the County Address from Judge Jeff Moseley. Judge Moseley stated that the county was pleased with a recent ranking of the City and State Magazine which ranked Denton County as the fifth county in the nation for development. Denton County was ranked number one in the "new jobs" created category. He felt that there was a "Denton County factor" which helped attract new business to the County such as the establishment of a Federal Express Southwest Regional Hub. This Hub would be located at Alliance Airport but on the Denton County side of Alliance due to the lower taxes the company would incur in Denton County as opposed to Tarrant County. A challenge for 1994 would be the crisis at the state level of jail overcrowding. The State had capped its population at 95% so that inmates who were ready to be transferred to a State facility must remain in the County jail due to t i 0.1 R 4 City of Denton City Council Minutes ]rn Page uSry 15, 1944 temJ overcrowding. Fifty percent of the inmates in the County jail were State inmates. The expansion of the County jail was almost completed. He felt that the County had been fighting crime and holding the line on taxes. He appreciated the support from the City of Denton on various joint projects. Mayor Castleberry stated that the City of Denton and County of Denton were cooperating on several projects which would be a j benefit for both entities. Council Member Perry asked Judge Moseley to consider additional j funding from the County for library services. The City was in the process of adding a branch library and the computer technology to link with the university libraries. 4. Resolutions of Appreciation A. The Council considered approval of a resolution of appreciation for Jim Lawson. The following resolution was considered: i NO. RA94-003 A RESOLUTION IN APPRECIATION FOR JIM LAWSON Bro-k motioned, Chew seconded to approve the resolution. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. B. The Council considered approval of a resolution of appreciation for Jerry Crisp. The following resolution was considered: NO. RA94-004 RESOLUTION IN APPRECIATION OF JERRY L. CRISP Perry motioned, Chew seconded to approve the resolution. On roll vote, Brock "aye", Cott, "aye", Miller "eye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. C. The Council considered approval of a resolution of appreciation for Dick Guditis. f j 3 City of Denton City Council Minutes y~grn F,~p 07 February 15, 1994 Page 6 g11rr~J~'~'~^m~- _~b -6f/y The following resolution was considered: NO. RA94-005 RESOLUTION IN APPRECIATION OF RICHARD J. (DICK) GUDITIS Cott motioned, Smith seconded to approve the resolution. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. y D. The Council considered approval of a resolution of ( appreciation for Bill Cummings. The following resolution was considered: NO. RA94-006 RESOLUTION IN APPRECIATION OF BILL CUMMINGS Brock motioned, Chew seconded to approve the resolution. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 5 50 Citizen Requests A. The Council considered a request for a noise exemption t for the Denton County Livestock Association at the North Texas State Fairgrounds on Saturday, )larch 26, until 10:30 p.m. Catherine Tuck, Administrative Assistant, stated that this was a request from the Denton County Livestock Association for a half hour exemption of the noise ordinance to extend until 10:30 p.m. Loudspeakers would be used in the rodeo arena of the Fairgrounds. Normally the event would be over at 10:00 p.m. but this year there were more contestants which might lengthen the event. The North Denton Center Neighborhood Association had been contacted regarding this request. Council Member Perry asked how long the exemption would cover. Tuck replied that the exemption would extend the use of j loudspeakers for only a half hour from 10:00 p.m. to 10:30 p.m. Council Member Perry stated that he had an appreciation for the work needed to be done with cattle. He expressed a reservation lrAf HIV .i ~ ) n t I ~a-J • j 3 9 Agrd~n'o q~$6 7 City of Denton City Council Minutes February 15, 1994 Agva o,! i Page 7 NIA, `I for granting the exemption due to even application of the law. The law granted businesses the full right to conduct business without disturbance from surrounding people. The law also granted the same right to area citizens to occupy their property without being disturbed. To grant the exemption of any group from the noise ordinance allowed that group to create a disturbance in the lives of other people. This was not something he was wil?ing to endorse. He would not favor the approval of the exemption. Council Member Cott indicated that all of the sound equipment had i been redone in the arena where the show would take place for the purpose of not disturbing the neighborhood. Miller motioned, Smith seconded to approve the exemption. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "nay", and Mayor Castleberry "aye". Motion carried with a 6-1 vote. 6. Consent Agenda Perry motioned, Brock seconded to approve the consent Agenda as presented. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". E Motion carried unanimously. E A. Bids and Purchase Orders 1. Bid 11576 - 23 Cu. Yd. Scraper 2. Bid 11578 - Wire and Cable 3. RFSP 11562 - Newman, Jackson 6 Bieberstein, Inc. - South Lakers Park design B. Tax Refunds 1. Arby's Roast Beef 15999 - $932.00. 2. Denton County Title Co. for James M. Welborn - $593.33 C. Plats 1. Preliminary plat of Lots 1 through 5, Block A, Russell-Newman Addition. The 48.752 acre site was located on the east side of Loop 288 approximately f 1,200 feet north of Market Street. (The Planning and zoning Commission recommended approval at its meeting of February 9, 1994.) 'TYA hi 1. i a YI. A K E i City of Denton City Council Minutes February 15, 1994 Page 8 7. ordinances A. The Council considered adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, equipment, supplies or services. (6.A.1. - Bid 115760 6.A.2. - Bid 11578) The following ordinance was considered: NO. 94-024 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. Smith motioned, Perry seconded to adopt the ordinance. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. B. The Council considered adoption of an ordinance authorizing the Mayor to execute an agreement with Newman, Jackson & Bieberstein, Inc. for professional architectural services relating to the design of the South Lakes Park for the City of Denton. (6.A.3. - RFSP 11562) { The following ordinance was considered: I NO. 94-025 AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH NEWMAN, JACKSON, BIEBERSTEIN, INC. FOR PROFESSIONAL ARCHITECTURAL SERVICES RELATING TO DESIGN OF THE SOUTH LAKES PARK FOR THE CITY OF DENTON; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING AN EFFECTIVE DATE. Brock motioned, Chew seconded to adopt the ordinance. Council Member Perry asked if the contract included plans and ' specifications for the park. City Manager Harrell stated that for the contract price, the architect would prepare all the plans and specifications necessary to bid the various elements of the park. g `a:'r F' ~~.n l~'. hl'J W-1 City of Denton City Council Minutes , February 15, 1994 Page 9 -7 C9 1 Council Member Perry asked if the price included supervision of the project by the architect. Rich Dlugas, Superintendent of Parks and Recreation, stated that the contract included that the consultant would provide inspection of the project as it was being constructed. The consultant would report back to the City regarding any difficulties being experienced or observations he had. City Manager Harrell stated that the contract did not provide that the consultant would be on the project on a continuous basis during the project. They would do periodic inspections. On roll vote, Brock "aye", Cott, "aye", Miller 10aye", Smith "aye", Chew "aye", parry "aye", and Mayor Castleberry "aye". Motion carried unanimously. C. The the publication o of Council of Intentionn to of an issue ordinance Certificates of Obligation of the City of Denton. Kathy DuBose, Acting Executive Director for Finance, stated that the ordinance would provide notice of an intent to issue certificates of obligation for sale March 29, 1994. The certificates would provide funding of $1.5 million for police and fire computer and communications equipment and $450,000 for library computer equipment as approved in the 1993-94 CIP program. The sale would also provide funding for vehicles and equipment for the annual lease purchase program. The term of the certificates would be between 3-10 years depending on estimated life of the related asset. Council Member Cott felt that the City should use further and better planning rather than have to use certificates of obligation. He felt that the City should not finance so much with certificates but should use general obligation bonds. The following ordinance was considered: NO. 94-026 AN ORDINANCE DIRECTING THE PUBLICATION OF NOTICE OF INTENTION IS ISSUE CERTIFICATES OF OBLIGATION OF THE CITY OF DENTON. Cott motioned, Smith seconded to adopt the ordinance. On roll voteBrock "aye", Cott, "aye", Miller "aye", Smith "e.ye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. a C s Y 1 r~~~~?r 9L/&-7 City of Denton city council Minutes February 15, 1994 Page 10 City Manager Harrell stated that First Southwest felt that it would be appropriate for a delegation to make a bond rating trip to New York and that the Council send a representative on that trip. The date for the trip would be March 10-11. Mayor Pro Tem Smith asked what would be accomplished by going to New York. Frank Medanich, First Southwest Company, stated that it had been a number of years since the City approached the rating agencies and felt it would be good to introAhue the city to contacts in the rating agencies. He did not expect the ratings to increase at this point in time but felt that it would be helpful to make an appearance and visit with the rating agencies. City Manager Harrell stated that David Medanich, First Southwest Company, had indicated that as long as the City had a drop in the assessed value, enough questions were raised at the rating agencies to be a negative factor related to the City. The City's financial statements were excellent and the City had an excellent financial year this past year. A bond trip would set the stage for naxt year when there would be a stable assessed value and with continued financial performance, it would be easier to obtain an increase in the City's bond ratings. D. The Council considered adoption of an ordinance amending j portions of Chapter 20 ("Nuisances") of the code of ordinances providing for height limitation on certain vegetation and creating an offense for allowing certain vegetation to exceed established height limitations in specified areas. Cecile Carson, Community Improvement Coordinator, stated that in June of last year staff had presented detailed information regarding this issue. The ordinance would allow an exemption to properties which were fenced to have to mow within 100 feet of the street right-of-way. Mowing inside the fenced area was not providing any effective aesthetic value. The ordinance would still maintain the requirement of having a 100 foot strip mowed from any occupied dwellings due to health concerns. The proposed ordinance provided for an exemption for wildflowers while the plant was in flower. After the fl,4wer had matured, those plants would have to be mowed. The ordinance also had a provision to allow a clarification of what was exempt and what was nonexempt under the ordinance. Grass and hays would not be exempt but cultivated agricultural crops would be exempt. l s Y L t City of Denton city council Minutes 7 February 15, 1994 gyrr:i 'o~ Page 11 TI-e 71-V The following ordinance was considered: NO. 94-027 AN ORDINANCE OF THE CITY OF DENTON, TEXAS AMENDING PORTIONS OF CHAPTER 20 ("NUISANCES") OF THE CODE OF ORDINANCES PROVIDING FOR HEIGHT LIMITATION ON CERTAIN VEGETATION; CREATING AN OFFENSE FOR ALLOWING CERTAIN VEGETATION TO EXCEED ESTABLISHED HEIGHT LIMITATIONS IN SPECIFIED AREAS; PROVIDING FOR CERTAIN AFFIRMATIVE DEFENSES TO PROSECUTION OF THIS VIOLATION; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $500.00; PROVIDING FOR A SEVERASILITI CLAUSE, REPEALING ANY ORDINANCE IN CONFLICT THEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. Perry motioned, Brock seconded to adopt. Council Member Brock stated that Council had discussed this issue at length several months ago and felt that these were favorable changes. j on roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. E. The Council considered adoption of an ordinance authorizing the City Manager to execute a real estate contract between the City of Denton and Bowlus West to purchase property; and authorizing the expenditure of funds therefor. city Manager Harrell stated that this ordinance would the continue acquisition of property adjacent to the City's landfill. This item had been discussed during the work Session Executive Session. The following ordinance was considered: NO. 94-028 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE A REAL ESTATE CONTRACT BETWEEN THE CITY OF DENTON AND BOWLUS WEST TO PURCHASE PROPERTY; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE. Smith motioned, Perry seconded to adopt the ordinance. on roll r4 vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew r "aye", Perry "ayeand Mayor Castleberry "aye". Motion carried unanimously. i I F c x City of Denton City Council Minutes V-60-7, February 15, 1994 Page 12 I ✓ - S. Resolutions A. The council considered approval of a resolution appointing Tanya A. Cooper as an Assistant City Judge; and establishing a fee for payment for her services. The following resolution was considered: NO. R94-005 A RESOLUTION OF THE CITY OF DENTON, TEXAS APPOINTING TANYA A. COOPER AS AN ASSISTANT CITY JUDGE; ESTABLISHING A FEE FOR PAYMENT FOR HER SERVICES; AND DECLARING AN EFFECTIVE DATE. Chew motioned, Miller seconded to approve the resolution. On roll vote, Brock "aye", Cott, "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 9. The Council considered nominations/appointments to the Keep Denton Beautiful Board, the Plumbing and Mechanical Code Board, and the Downtown Advisory Board. Council Member Perry indicated that he did not have a nomination to the keep Denton Beautiful Board at this time. Council Member Brock indicated that she did not have a nomination to the Plumbing and Mechanical Code Board at this time. Council Member Perry nominated Geneva Berg to the Downtown Advisory Board. 10. Vision Update Council Member Brock indicated that the training for impact group leaders was currently going on. A tentative date of April 10 had been selected as open house for the Vision Room. Council Member Miller stated that he had attended a recent session with the impact group leaders. The leaders would be contacting the team members in the near future. There 4as a need to coordinate the entire effort as a whole with the individual groups. The team leaders would meet monthly as teams and every other month would 3 meet with the Cabinet to coordinate all of the issues. People could join the process at any time in order to provide input in the project. a~. i City of Denton City Council Minutes February 15, 1994 - Page 13 I Council Member Brock stated that if an individual did not have time to attend an impact group, he could call in his ideas or send them in for the project to consider. 11. Miscellaneous matters from the City Manager. Lloyd Harrell, City Manager, presented the following items: I A. There would be no meeting next week. B. The March Council schedule would have a regular meeting on March ist with the next regular meeting to be on March 15th which would be the Tuesday that most Council Members would be returning from NLC in Washington. He suggested the Council consider a resolution at the next meeting to change the meeting from the 15th to the 22nd. C. The midyear Council review session had been tentatively scheduled for March Sth. one Council Member had indicated a conflict with that date and he asked Council if they would like to change the date or to continue with that date. After discussion, the consensus of the Council was to change the mid-year review to March 29th. D. A Council Member was needed to accompany the staff delegation to New York for the bond rating trip. The trip was scheduled for March 30-11. Council Member Cott indicated a willingness to attend the trip. After discussion, the consensus of the Council was to have Council Member Cott attend the trip. E. The 30 day period had now lapsed for the FCC to make comment regarding the City's application to oversee the cable system and it was assumed that the application was now approved. F. Georgia Pacific had officially closed on the sale of the Pillsbury building. 12. There was no official action taken on Executive Session Items discussed daring the Work Session Executive Session. 3 13. New Business There were no items of New Business suggested by Council Members for future agendas. r : . ♦ N WK.P~ i . 1 ~ I f ~ ;ll II I 1 '113 N0 I AL7c. ; 1iro m r City of Denton City Council Minutes February 15, 1994 i° - Page 14 14. There was nu Executive Session held during the Regular session. 1 With no further business, the meeting was adjourned 8:15 p.m. I I A BOB CASTLEBERRY, MAYOR t CITY OF DENTON, TEXAS f I E JENNIFER WALTERS j CITY SECRETARY CITY OF DENTON, TEXAS , A000019F i y I I Y. r, I f tr f I i ! =7 .d Sr. r, ~ r fx q[ • h`. r s CITY COUNC I cgik all 1`0 ~L ,,.J r' ~ f ApMaN Aperl4aite CITY COUNCIL REPORT I1~1A^~ / o TO., Mayor and Members of the City Council FROMt Lloyd V. Harrell, City Manager SUBJECT: Request from Denton Festival Foundation to allow amplifiers and musical instruments at Civic Center Park on Sunday, April 24, from noon to 10:00 p.m. for the Denton Arts Festival DATEi March 1, 1994 RECOMMENDATION: To allow the Denton Festival Foundation to use amplifiers and musical instruments at Civic Center Park on Sunday, April 24, from noon to 10:00 p.m. for the Denton Arts Festival. BACKGROUND: The Denton Arts Festival will be held April 23-24 and will feature both professional and community entertainment, art booths, a children's art area, and continuous live music. This event is free to the public. ° The City's noise ordinance is in effect from 10:00 p.m. to 7:00 a.m. The Code of Ordinances also states that the "operation of a loudspeaker, amplifier or musical instrument at any time on Sunday" t is a noise nuisance. However, the Code goes on to state that "the i. City Council may make exceptions upon application when the public interest will be served." (Chapter 20 Nuisances, p. 1389) E The Denton Festival Foundation has requested that the City Council allow the Denton Arts Festival to use the usual amplifiers and ` musical instruments dur!.ng the event. This event was granted a noise exemption in 1992 and 1993. The ate` City Manager's Office has never received calls about noise from this event. PROGRAMS, DEPARTMENTS, OR GLOUPS AFFECTEDt s. Denton Festival Foundation, citizens of Denton, Denton Arts ,M Festival attenders FISCAL IMPACT: ' None A { 1 f r t !genoAQQ totRW,E Please advise if I can provide additional informatio5 RESPEC LLY SUBMITTED, oyd V. Harrell City Manager Prepared by: e Catherine E. Tuck Administrative Assistant I i i ~r.1 f T'r INV f 4'p n " r N'. i tom? r ~q. , . IN, '1' 0 N 1994 a ~OFF(I 'Qfa f' I, S Z 1 A 1, February 19, 1994 A$endaND 9~ Agenda! enrg:J y~ Mayor Bob Castleberry and City Council Date ; 3 1 215 E. McKinney Denton, Texas 76201 Dear Mayor Castleberry and City Council Members, The Denton Arts Festival is scheduled for April 23-24 in the Civic Center Park and adjacent facilities. We are requesting a noise ex- emption for Sunday, April 24, from noon - 10:00 p.m. This is for the use of musical instruments, sound systems, and other related speak- ; ers and equipment. Our event will probably be over around.8:30:p.m., but if groups run behind schedules because of technical problems or heavy traffic, we need the exemption until 10:00 p.m. On behalf of the Denton Festival Foundation, we want to thank you again for your support. The Denton Arts Festival is growing and is recognized regionally as one of the best of its kind. Over 40,000 people will enjoy 1000 artists and entertainers throughout the week- end, Admission is free and to maintain the high quality of art and eptertairvnent offered, we depend on the financial sponsorships of our I local businesses and individuals. The partnership with the City of Denton, the Dallas/Ft. Worth Musicians Union and the Denton Festival Foundation Board of Trustees is necessary for the continued success of the festival. This is a celebration of the arts and opportunities for all ages to experience a cultualiy diverse event. Over 300 volun- teers (Top Hands) staff the many activities. Denton Parks and Recreation, the Police Department and other city en- tities have been very cooperative and we are grateful for this commit- ment to such a large undertaking, Catharine Tuck, Bob Tickner and Teresa Milam are valuable board members. Thank you againi See you at the festival! E SinCereLG r & -'t Carol Short 1 Festival Coordinator Denton Festival Foundation P. O. [kix 2104 Denton, Texas 76202 • (817) 565-0931 . 't ~ A ~ ,;Girl a^✓f 'v r,.b 1. 5 1.,: n rp 4j =CITY-= - COUNC w r ~r I ~ c I i I e 1 ~ ~ 4 L era ~ t♦ CC~~ i ~4endaNo. AgeedaIle 3 CITY COUNCIL REPORT TOs Mayor and Members of the City Council FROMs Lloyd V. Harrell, City Manager DATE: March 1, 1994 SUBJECT: Street Closing Request for the Day of the Cougar at Calhoun Junior High on Friday, April 29, 1994 RECOMMENDATION- q To temporarily close Congress Street, from Denton Street to Alice Street, on Friday, April 29, from 11:30 a.m. to 3:30 p.m. for the annual Cougar Day event at Calhoun Junior High School. f SUMMARY: The annual Cougar Day fundraising event at Calhoun Junior High School is scheduled for Friday, April 29. The group has requested that the street be closed to provide adequate space and safety for those in attendance. The only property owner affected by this closure is the DISD who owns all abutting property on Congress, between Denton and Alice Streets. The attached petition bears the signature of Dr. Albert Thomas, DISD Superintendent. Both the Police Chief and Fire Chief have been advised of this event and have no safety concerns with this temporary street closure. Please advise if I can provide additional information. RESPEC LLY SUBMITTED, I yd V. Harrell City Manager Prepared byr Cam.~ ~ ather11 ne E, Tuck - ~ Administrative Assistant ,Y ti C T i DENTON INDEPENDENT SCHOOL DISTRICT Dr. Albert D. Thom" Suimintendent i 1307 N. Locust _ P.O. Box 2387 D ntto ,TX 76201 r.J t! U 1•J_E (817) 387.6151 EEB 91994 a . ~~y m gl~titt ~ { February 8, 1994 AgendaNo Agenda-Item Mr. Lloyd Harrell Oete City Manager zG 215 E. McKinney Denton, TX 76201 Dear Mr. Harrell: For the past few years, the City of Denton has cooperated with the Denton ISD in closing Congress Street between Alice and Denton Streets for the annual Cougar Day event. Cougar Day will be held this year on Friday, April 29,1994, between the hours of 11:30 a.m. and 3:30 p.m. x i We respectfully request that the City close that one block of Congress Street on April 29 between 11:30 and 3:30 to allow students to cross safely between the Calhoun building and the athletic field across the street. Thank you for your consideration of this request. Sincerely, ray!//n_ I s Albert Thomas y ' w j F' r i. SRI, ~i i Jj(rI e AJ , 14 .Y' r qi ,i f "tits i fI\wpdoca\reao\cougar.roe I Aperda No. Q " Q~7 / Ape dalte Lb'a RESOLUTION NO. A RESOLUTION TEMPORARILY CLOSING CONGRESS STREET BETWEEN ALICE STREET AND DENTON STREET ON FRIDAY, APRIL 29, 1994; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Albert Thomas, representing the Denton Independent School District (DISD), is requesting that Congress street between Alice Street and Denton Street, a public street within the corporate limits of the City of Denton Texas be temporarily closed to ~ a.m. public vehicular traffic between t he hours of 11:3D a.m. I to 3:30 p.m. on Friday, April 29, 1994, for the purpose of having 1 IF the annual cougar Dav event; and WHEREAS, the DISD is the only property owner affected by this temporary closing of this road; and WHEREAS, the annual Cougar Day event is open to the general public of the City and County of Denton; and WHEREAS, in order to provide adequate space for the said event and in order to protect the safety of citizens who attend, the City council of the city of Denton deems it is necessary to temporarily close a portion of Congress Street between Alice Street and Denton Street from the hours of 11:30 a.m. until 3:30 p.m. on Friday, April 29, 1994; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: agFiGTI4~.I• That Congress Street, between Alice Street and Denton Street, a public street within the corporate limits of the City of Denton, Texas, be temporarily closed to vehicular traffic from the hours of 11:30 a.m. to 3:30 p.m. on Friday, April 29, 1994, for the purpose of having the annual Cougar Day event. j~ECTiON iI. That the City Manager shall direct the appropriate City Department to erect barricades on Congress Street from its intersection with Alice street and its intersection with Denton Street on Friday, April 29, 1994 at 11:30 a.m. and to have the same removed at 3:30 p.m. on said date. SECTION III. That this resolution ..hall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1994. L' BOB CASTLEBERRY, MAYOR w- i I gandaNo a~noz ttem ATTEST: d- JENNIFER WALTERS, CITY SECRETARY j € BYi I '7 T 1 I APPROVED AS TO LEGAL FORM: j DEBRA A. DRAYOVITCH, CITY ATTORNEY BYi j I I I ' I I i i ~ I t I R! {l ~r j I }w PAGE 2 l S 1'. , ~N IMM#liw.w/_'I'Y'JI f.J w. • r. ar _ _ q i 9 Yip' '''WWW~ . I ~r 6 -CITY= -COUNT 4♦ YI i ylaM t~~. r a fi A9eedANO•~ ACVdaIt CITY COUNCIL REPORT Date To, Mayor and Members of the City Council FROM3 Lloyd V, Harrell, City Manager DATES March 1, 1994 for the Fry Street Fair on SUBJECTS s Saturdayl treet Closing Aril 16 q1 1994 REQUESTt temporarily close Fry Street, from Oak Street to Hickfor To the Fry on Saturday, April 16, from 10100 a. m. to 30x00 ps Street Fair sponsored by the Delta Lodge. I BACK_ O_ The last The Delta Lodge has held the Fry Street Fair since 1980. events have not held et. The four Fry Stretta hed chronicles this bevent s hi tory andewhere it attached information has been held in 1993, the Fry Street FAir was held on the t to parking lot behind the Avenue A buai ear thankeatonthe excellent Street. This event ran smoothly last y oration of the Delta planning of the Police Department and the coop Lodge. Proceeds from this event go to various charities throughout Denton. ~ff i i SSU t The Delta Lodge has obtained the signatures of all of t The ennants jor that would be affected from this street clo u street closure property owner who had not been in favor of this request in the past has signed the petition. Lod The resolution includes several conditioLhe parks g lots lof Graae which the has agreed to. These include patrolling t up the area after the Temple Baptist Church and FEMA, cing April 30. even, and establishing a rain date of j The map attached outlines that the !n Lhe backyard of the street. One stage will be set up athe lot rki Lodge and the second stage will be willtersoti sellebeer at this behind Fry Street. The Delta Lodge event, although beer and wine is available from several businesses in the area. t Ir is A ~ i. i r! d ~gend3Ma. ~ " ~ ~oe~~alte Off d uty Police officers will be working at this event with the Delta Lodge paying for this cost. On duty Police officers will also be in the area. In addition, a back line ambulance will be present in case of emergency and to administer first aid. This cost will also be borne by the Delta Lodge. If the City Council approves this street closure, all security arrangements will be finalized for this location. Both the Police Chief and Fire Chief have been advised of this event and have no safety concerns with this temporary street closure provided arrangements continue according to the current plan. Please advise if I can provide additional information. { RESPECT ULLY SUBMITTED, oy Harre 1 City Manager Prepared by= ~ Ct~`erln`e , E u-` Caterl . Tuck Administrative Assistant E Attachments • Signature Petition ! • History of the Fry Street Fair, Agenda backup ! i 9/15/92 • Map of Event • Delta Lodge Information and Security Plan • Resolution :x s ~ 1 r REQiJEBT FOR STREET CI,OSiJRE n Y Organization Requesting Street Closure:_ Contact Personr Address:_ / i r c c,> Phone Number: rG O/ 31?3_ ,3 Street To Be Closed: S Date and Time To Be Closedr y S d0 r. - r Intersecting Streets 3 Reason For Closurer~ plealT'{ tVlete the lower portion of this form, and/or taint 'Affected by the street closure MUST be contac eL and mu tysi gn below with as tnQ canon of being in favor or in Opposition 4 be r to the street closure. J Nam of P Owner/ Address Authorized I enant of Prom rt Favor/ i nature ±-7 Me ~ 4py %D t calk f..ier w :cki 1C4~% Tr 4 A.•~ -3. G, A: te 0-/ e5a He-~- 6. ~ C,6 r -j 10 /0 G - ,CM AW000FQ 'l~dt4v.v.l . i P f K ge'0a NO REQUEST FOR F3TREET CL03Yy~t~~~~ Organization Requesting Street Closures -~/c f/el Z Contact Persons ( / 4 Ll~ ~sA ✓ Address: / s s r ✓ /l Phone Numbers 9S!-OS'~or 383 3y~6) Street To Be Closed: Date and Time To Be Closed: Intersocting Streets: I Z) :2 5/. Reason For Closures i 1 Please completes the lower portion of this form. ALL property owners and/or tenants affected by the street closure MUST be contacEO and must sign below with an indication of being in fa.-or or in opposition to the street closure. Name of Property Owner/ Address Authorised Favor/ Ts of Property Signature oppose 1. AIL larru5L Ao,2 Val, r 2. a 3. 0 -f 4. 1 5. 6. 7. la. ANMOOOFC i F r' 3C M~ ;.d, : e F oe,~:ti l;em I REQUEST FOR :STREET CLOSURE Sd ~ Q i Organization Requesting Street Closure:_ -01 f ~evdlcl-4e of ~nll~ e Contact Person:Cll t r 17Ce•rs /r Address i _ 1 ?O S lv. [?R K Phone Numbers 019'-,059K (D/ 38 3 3y$6~ Street To Be Closed: Gay <t. Date and Time To Be Closed: !r'r%~ f rntersecting Streets s_ NiCko~Y St• 2,zf ~7GFK Sf• I I Reason For Closures I i Please complete the lower portion of this form. ALL property owners and/or tenants affected by the street closure MUST be contacEW and must sign below with an indication of being in favor or in opposition to the street closure. Name of Property owner/ Address Authorized Savor/ Tenant of Property Signature 2ppose 1. Sa l a7 ~~7 le rawer ar -k" : r 1% DdD k94 s. 4. Ib 1 5' 7. 9 r,: I 9 • 10. i AMM000FC 4, Y r s c ArdaNo -00 / ~c~e;rzl2m REQUEST FOR STREET CLOSURE 3 " Closures /zn Organization Requesting 4 QF UE ~~a Street/Co Z Persona Qw/ rn Ad Contact y Addreass /P 3 i Phone Numbers Q9S'- 0c-!7r, Street To Be Closed: S~ Date and Time To Be Closed: 1 ^ Intersecting Streets: M kA, f S/ a"I e%e s'L Reason For Closuresr.- Please complete the lower portion of this form. ALL property owners and/or tenants affected by the street closure MOST be contacte3 and must sign below with an indication of being in favor or in opposition to the street closure. Name of Property Owner/ Address Authorized Favor/ Tenant - of Pro art/ ature se j ~C t 1. 11T - 2. Q R lU Cn@y 3. Owd CC ram w 1* fiyc2 Qf0 4. 5. b. fr . 8 10. AMMOOOFC j A i Agenda No. Atlenda Item--- CITY COUNCIL REPORT X16 ~a Z~ TOi Mayor and,Membere of the city council erdaNo,gel` FROMt Lloyd V. Harrell, City Manager ABAgsr.Me . DATEI September 14, 1992 SUBJECTt BACKGROUND ON THE FRY STREET FAIR O BACKGROUND f The Fry Street Fair, sponsored by the Delta Lodge, has occurred annually for the last thirteen years. The event is a street fair with arts and crafts and music with proceeds going to various charity organizations. Although the event began as a small street party, over the years it has drawn crowds in the thousands to the small area between Oak and Hickory streets. The large numbers of people in attendance coupled with the large amounts of alcohol "consumed throughout the afternoon and into the night has caused complaints by neighbors and increased police problems. Although in he past several years there has been no alcohol sold outside, fair attenders were able to purchaae alcohol at clubs on Fry street and bring in their own alcohol. Parking and litter from the large numbers of people also caused problems in the Fry Street li area.. Noise complaints and public' intoxication incidents have also been a matter of concern. The fraternity held the street fair on Fry Street, between Oak and Hickory, every spring for the first ten years. The last three I years, the Fair was held on sites other than Fry Street. 1990 FRY STREET FAIR In 19J0, the City Council rejected (by a vote of 4-3) the Delta Lodge A request to close Fry Street because a landowner voiced an objection to the street closing. The event was held at the North Texas State the neighbors who live resulted of rounds. hen Fairg j The event was not well-planned and did-not have adequate security, portable toilets, or clean up crews. Public intoxication and related inappropriate behavior were major complaints in the neighborhood and in Denton Center$ in addition, there were parking, noise, and litter complaints. Based on the large numbers of complaints by citizens, the North Texas State Fair Association determined that the Fry Street Fair could not return to the Fairgrounds. 1991 FRY STREET FAIR In 19911 the Delta Lodge again requested that the City Council I i 1 9 a or+ NI 9 Q.34 Agenda No. Agenda ltem-±T~ DAN close Fry Street. Twice the number of off duty police officers were to be hired to provide security for the event on Fry Street. A more detailed plan for security and clean up were provided than in past years. However, the same landowner again voiced opposition to the street closing. Grace Temple Baptist Church alto voiced an objection to the event being held on Fry Street. All the tenants and other landowners (except Curtis Loveless) had given their consent to the closing. However, the City Attorney informed the City Council that property owners have a right to access their property via a public street. By closing the street over a property owner's objection, the City Council could be opening itself up for potential damages. The City Council rejected in t 1991he Delta Lodge held (by a 4-3 the Fry Street vote) Fathe ir at street Carriage closing Squarerequest. 1992 FRY STREET FAIR In 1992, the Delta Lodge's request to close Fry Street came to the City Council without the same landowner's consent. The City Council did not feel it could approve the Fry Street closing without all property owners' consent. However, in order to assist the Delta Lodge, directed the Mayor and City Manager to meet with the North Texgs Fair Association's board of directors to see if an arrangement for the event to be held at the Fairgrounds. The Mayor and City Manager met with the Fair board and the Delta Lodge and negotiated additional conditions for the Delta Lodge in order to hold, the event at the Fairgrounds (please see copy attached). The additional conditions placed on the Delta Lodge were negotiated jointly and were more restrictive than any rental group normally had to comply with at the Fairgrounds. Additionally, the City Council granted an exemption to the Sunday restriction on loudspeakers, amplifiers, and musical instruments in the City's noise ordinance. Despite the additional conditions met by th Delta Lodge, many of the neighbors were still concerned with the I'Vavior of those who attended the Fry Street Fair. Please advise if I can provide additional information. RESPE FULLY SUBMITTED, ~U Lloyd V. Harrell City Manager Prepared bys Catherine E. Tuck Administrative Assistant 3 I 4 Agenda No. Mo Agenda llem - ±9 Date 9-~ 9- 92 FRY STREET FAIR CONDITIONS AT THE NORTH TEXAS FAIRGROUND Fair Date April 12, 1992 CONDITIONS AgErGahlP.~7 Security AgC !dr 15 Off Duty Police Officers LY39 Delta Lodge security positions 3 2-10 Band security officers J The Delta Lodge will ensure that the security and off duty officers meet with the business owners and check with them throughout the event. Portable Toilets 35 Port-a-lets Six available in the parking areas plus building facilities i Litter/Clean Up Delta Lodge hiring a company g to clean up inside the Fairgrounds Delta Lodge to clean ups Parking lot o of Kroger and rest of center In residential area as far as the trash is found In the two . churches property and retirement h In the Hinkle area home i f i Fence A six foot chain link fence will surround the area for the Fair j Sever 4l entrances will be manned by security officers and will keep alcohcF from being brought Into the event Fair Time The Fair will open at noon, with the "Star Spangled Banner" at approximately 12s15p.m. and the first bard starting at 1200'p.m. _j It will end no later than 10:00 p.m. and beer sales will stop at ' 9100 p.m. Other Conditions The Delta Lodge will provide full details of this meeting in writing to Mr. James Roden and both parties will sign off on it. Additionally, a contract with security deposits and other i provisions will be signed. Meeting Dates March 20, 1992 , Y T 1 l f t 7 1 Agenda Na. 4M14 i Agenda lam V Date FRY STREET FAIR CONDITIONS AT THE NORTH TEXAS FAIRGROUND Fair Date April 12, 1992 l'OdDITI0N3 Agcrdahv,_.~Z~7 Security AgEr?41,dm~ - 15 Off Duty Police Officers i Rd q ~a 39 Delta Lodge security positions 2-10 Band security officers The Delta Lodge will ensure that the security and off duty officers meet with the 'business owners and check with them throughout the event. Portable Toilets F 33 Port-a-late Six available In the parking areas plus building facilities i E { Litter/Clean Up - 4 ' R Delta Lodge hiring a company to clean up inside the Fairgrounds Delta Lodga to clean ups { Parking lot of Kroger and rest of center J In residential area as far as the trash is found In the two churches property and retirement home + In the Hinkle area Fence A six foot chain link fence will surround the area for the Fair Sever 1 entrances will be manned by security officers and will keep alcoh; from being brought into the event Fair Time The Fair will open at noon, with the "Star Spangled Banner" at approximately 121l5p.m. and the first band starting at 12:30'p.m. j It will and no later than 10:00 p.m. and beer sales will stop at 9:00 p.m. Other Conditions The Delta Lodge will provide full details of this meeting in writing to Mr. James Roden and both parties will sign off on it. Additionally, a contract with security deposits r.nd other { provisions will be signed. Meeting Date: March 20, 1992 i r a C N~ l..Vil:SUy t URCN cv. o~ L m I Keys U' - StG!lr~irroflf0~ jft+biEr3 Milt ® v t V & Mhin ~o~~tt POSi~~pn5 /1 ~a exit only ~ S u,. O 3 ~3 F,, ~ ~s+tdc~Qf ~ ~ ~ 8-1 . i # ..~...a, , r,:, __.4 .gyn. .r.,.., 11ei, .k..Yi'ZMFsnyM a w, I R ~ k-sa; ~ A I KEY ~f Dvr^f+tesS ~ o O = frajh Cuny i ~ ~ _ •::r..:r 1. a;; .v r.'rLY'iw•Y:)°e,.*.~yr ~ V. + `a i OAK COAK- SUtE W , Loc! ~ O Q~ c. qty a ~ ~ ~ Neas<. o ~ 2 .ea ~ ' CQAyas t. 41 a: S dw~fl QQ~) a ; f1.eP I 1YM P'iA[ xM~~ z 004 Whys ~ Neu s a ~ ~~M S I . t D"A! . a LL- I $ir Coy Me- Foot COOL COOL 1 Fry, A q fu- 9A WARE. eCI~SO/I S NoW SCM a~RNs ' ~ Pr p 7ois+~t0 Ji0~1E pRRKINb Lot H i cKOR l f 3f TABLE OF CONTENTS CG'.3 1. Introduction ............................................1 2. Organization and Personnel ..................t...........1 3. Neighborhood Consent and Communication ..................2 4. Security............ ........3 6. Fire and Safety Arrangements.. ! 8. Waste Disposal and Management........ ......,,6 7. Music and Entertainment........... ...6 8. Craft Booth Management....... „ 8 9. Bathroom Facilities .....................................6 ' 10. Conclusion ............8 11. Appendixes Map showing all Merchants on Fry Street............ ...A Map of Main Security Checkpoints .......................8 Map Illustrating Organizaton of the Fair ...............C 1~'t y{ s ~f t ~ 1 ~a ly r 4F 6 r J• r ti ti e' ~p;n~zhJo WW 7 INTRODUCTION fzf~ Fry Street Fair has been a Denton spring tradition since 1980 featuring a forum for local artists and craftsmen and a unique promotional opportunity for native forth Texas musical talent. Fry Street Fair also provides an excellent afternoon of entertainment and shopping for all who attend. The event is hosted by The Brotherhood of Delta Lodge, a local fraternal organization, who use ' ! the Fair as a fund raiser for their own organization and also donate much cf the proceeds of the Fry Street Fair to charities, most of whom are local charities dedicated to making Denton a better place to live. Past years have seen donations to the United Way of Denton, the Denton Police Equipment fund, and the Friends of the Willis Library, among others. This year Denton Christian Preschool, Denton Little League, and Denton County Community Food ! Shelf will be among the charities donated to. 1. ORGANIZATION AND PERSONNEL A. AVAILABLE MANPOWER: The Fry Street Fair is run by volunteers from the past and present members of Delta Lodge and some community volunteers with the mid of off duty Denton Police Officers, which number approximately as follows: ,r f Active Members 35 Alumni Volunteers 15 i Little Sister Organization 35 i Community Volunteers 10 Denton Police Officers 25 i Total Committed Manpower 120 i t . f f e a Art No g y- oo7 ISo~~` B. ORGANIZATIONAL STRUCTURE: The Fair is tightly organized into several committees and work forces overseen by committee heads and monitored by a designated sign up and time sheet. The committee heads are directly responsible to the Steering Committee and the President of the Fraternity. Those work groups and the them at any given time during the gned to number of personnel assf conduct of Fry Street Fair are never less than as follows: Steering Committee: 4 Members or Alumni Security: 30 Members and Alumni 18 Hired Denton Police Officers Waste Disposal: 10 Members and/or Voluntsi-r, First Aid: 4 Members and/of Volunteers r~ Booth Management: 2 Members Souvenir Sales: 2 Members Information: 2 Members or Alumni i The number of persons dedicated to these work groups does increase as needs dictate. For example the number of Denton Police Officers will increase to 25 at 8:00 pm until the end of the Fair. 11~ Also the number of persons assigned to Waste Disposal will increase to 40 at the close of the fair in order to ensure quick and immediate clean up. 2. NEIGHBORHOOD CONSENT AND COMMUNICATION A. ALL SURROUNDING MERCHANTS: the 100 block of Fry Street, lying between Oak and Hickory Streets, is predominantly a comneroial area. Each of the merchants on the street have been 117 •s 7J. FYI S R . I ;s e ,u c!e/-go7 r ~6JgG/ ~ contacted and asked for their support. Attached as Exhibit "A" is a map of the Fry Street area and a list of each occupying merchant. All have given their consent to the proposal to close the street and many intend to open their doors for the fair. B. NON-COMMERCIAL NEIGHBORS: Great care is taken to accommodate the non-commercial residents affected by the Fair, in particular, the Grace Temple Baptist Church. The Delta Lodge provides a security detail, including a Denton Police Officer, to ensure Fair goers do not park in the church parking lot throughout the day. They will also ensure that the Fair goers will not loiter there. Upon the conclusion of the Fair, a clean up crew will clean both the Church grounds and the area surrounding the Church. Residential neighbors are also taken into consideration. Two of the hired Denton Police Officers will be a part of the bicycle i patrol who will patrol the area outside of the Fair to maintain order. Noise problems are ameliorated by direction the band stand away from residential areas and toward the backsides of the businesses at the corner of Hickory and Fry Streets. The Fair itself will be closed down by 10:00 pm. f 3. SECURITY A. SERVICE OF OFF DUTY POLICE OFFICERS: The Fry Street Fair engages the service of 16 Denton Po11ce Officers before 6:00 pm and 26 Officers after 6:00 pm to deter andy violations of the law, ` facilitate traffic flow, and provide general community assistance. While these officers are technically off duty and are paid by the 4 I~ Delta Lodge for their additional services, they retain full authority as peace officers and are provided the support of the on tt a ' t n 4 6. Y aperA~rao ~ ~-b07 Aar ,d~v duty Denton Police Department if the need arises. 1-7 S. MEMBER SECURITY DETAILS: The members of Delta Lodge also maintain numerous designated security posts and patrols in cooperation with the Denton Police Department. These member security details are coordinated by headset communication with the command center and the hired police officers. At and given time during the Fair, there at least 30 members committed to the security details. Any problems with security, lost items, accidents, or potential hazards are addressed by these members, as well as the police officers A map of the main security checkpoints t and central police locations is attached as exhibit "B". C. CONTROL OF ALCOHOL WNSUMPTION: As with many other outdoor events, fair goers are allowed to bring ice chests and 1 their own refreshments. The security details are instructed to promptly report any apparent drunkenness or other violations of the law to the hired Police Officers. Rowdiness is not permitted and the Police Officers are expressly requested to expel any disruptive ~J person. Moreover, much food is served at the Fair and the Delta Lodge is prepared to call taxis for any person unable to drive. It is important to note that the vast majority of fair goers have always been mature and restrained in their behavior and given the heavy presence of hired officers, andy incident is both unlikely and subject to prompt police response. In 14 years of hosting the Fry Street Fair, no mayor incidents of violence have been reported to the Delta Lodge in connection with the event. Last year, when the Fair was held near Fry Street, the number of negative incidents was the lowest it has ever been, and with the increased number of i I a A -its I~ both Delta Lodge and Police security positions, this Fair should go even smoother. 4. FIRE AND SAFETY ARRANGEMENTS A. FIRE LANE: The Fire Marshall has given us the guidelines to follow for a fire lane. There will be two 12 foot sections of fence at each end of Fry Street that will be able to be easily opened to allow for the 24 foot fire lane. B. FIRST AID PROVIDED: The fair organizers also maintain a first aid booth to promptly deal with any minor injuries or heat exposure that could occur. A telephone is close by if paramedics need to be called to treat any serious injuries. The first aid staff and security would direct any ambulances through the designated fire lanes to assist in any evacuation, if necessary. C. INSURANCE: The Delta Lodge also purchases a one million dollar liability policy for the day of the Fair. I 5. WASTE DISPOSAL AND MANAGEMENT LJ A. STAFF: The entire area of the Fry Street Fair is cleaned before the start of the Fair. During the Fair, persons are on duty to empty trash cans and collect refuse. After the Fair closes, a orew of 35 people 1s assembled to sweep the grounds clean of any refuse and trash. Anyone who has ever examined Fry Street following the Fair has found it cleaner than any other day of the year. 8. ADDITIONAL REFUSE RECEPTACLES PROVIDED: The Lodge special j orders additional trash containers for the day of the Fair. These receptaoles are placed at various intervals along the street to provide ample trash disposal faoilities. A map of the placement of f t R i F ~ ~y r these items is illustrated on exhibit "C". 8. MUSIC AND ENTERTAINMENT al The Fry Street Fair has become an important showcase for up and coming artists to show their talent. There will be 11 bands featured with up to 45 minutes to perform. The shows wi11 be arranged on a stage in the parking lot near Otay's, It will be facing away from the residential area to the north of the lot. The music will start at 12:00 pm and will end at 10:00 pm. 7. CRAFT BOOTH MANAGEMENT The Fair provides an opportunity for local businesses and craftsmen to show and sell their goods. Approximately 50 booth spaces are designated and sold for various fees based on the type i of booth. Proceeds are donated to the designated charities. i B. BATHROOM FACILITIES .r Sanitary facilities are provided by contracting a large number i of portable toilets such as those seen at many parks and construction sites. These are centrally located and monitored by the crew members assigned to the waste detail. The contractor for the toilets remains on call to address them at the Fair if needed. i N For a map of the location of the facilities, see exhibit "C". CONCLUSION While the Fair is a unique cultural event which features r creative talent and entrepreneurial opportunities for Denton's artists of all types, the main point is that it is fun for all concerned. The sponsoring Fraternity has been running the event I for 14 years and with that organizational experience, and its i i s-.~'J1iU i11Y V. Apidaltem Dane 9 ;'o - F."// JDef ,q P communal enthusiasm, it manages to make a seemingly complicated event look easy. We hope that all who participate or attend will thoroughly enjoy the event, and we look forward to the following year. If you have any questions or concerns please contact one of the following: Paul Card, President 1305 W Oak Denton, TX 78201 ! (817) 383-3488 I Cliff Hansen, Vice-President 1305 W Oak Denton, TX 78201 (817) 898-0598 { Robert Bone, Treasurer 1305 W Oak I Denton, TX 78201 (817) 383-3488 Sam Escamilla, Security Chairman 1305 W Oak Denton, TX 78201 (817) 383-3488 I} 1 i ' 1 f F : tr'u { A' e{\wpdoce\ree\fry.st g7 ~c: SC ? 101 RESOLUTION NO. A RESOLUTION TEMPORARILY CLOSING FRY STREET BETWEEN OAK STREET AND HICKORY STREET ON SATURDAY, APRIL 161 1994; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Paul Card, representing the Delta Lodge, is request- ing that Fry Street between Oak Street and Hickory Street, a public street within the corporate limits of the City of Denton, Texas, be temporarily closed to public vehicular traffic between the hours of 10:00 a.m. to 10:00 p.m. on Saturday, April 16, 1994, for the purpose of having the Fry Street Fair; and WHEREAS, Paul Card, representing the Delta Lodge, has assured the City that the tenants and property owners in this area have agreed to the temporary closing of thin road; and WHEREAS, the Fry Street Fair is open to the general public of the City and County of Denton; and WHEREAS, in order to provide adequate space for the said event and in order to protect the safety of citizens who attend, the city Council of the City of Denton deems it is necessary to temporarily close a portion of Fry Streat between Oak Street and Hickory Street from the hours of 10:00 a.m. until 10:00 p.m. on Saturday, April 16, 1994; NOW, THEREFORE, I THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That Fry Street, between Oak Street and Hickory Street, a public street within the corporate limits of the City of Denton, Texas, be temporarily closed to vehicular traffic from the hours of 10:00 a.m. to 10:00 p.m. on Saturday, April 16, 1994, for the purpose of having the Fry Street Fair provided, however, that the following conditions are met by the Delta Lodge: 1. The Lodge will provide someone to help keep the Grace Temple Baptist Church parking lot clear of non-church members, and the parking lot of Federal Emergency Management Agency clear of traffic and persons. 2. That the Lodge will clean up the street and the parking lot area after the Fry Street Fair. SECTION II. That the City Manager shall direct the appropri- ate City Department to erect barricades on Fry street from its intersection with Oak Street and its intersection with Hickory Street on Saturday, April 16, 1994 at 10:00 a.m. and to have the same removed at 10:00 p.m. on said date. r } I Age~dNo._ w-607 A 1,:m A Cn'~ ~2o a~ SECTION III. That in the event of rain, said street may be closed on Saturday, April 30, 1994, for the same times listed in Section I hereof. SECTION IV. That this resolution shall become effective immediately upon its passage and approval. t s PASSED AND APPROVED this the day of , 1994. i I , BOB CASTLEBERRY, MAYOR ATTEST: JENNIdER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY s ~ 1 BY: ' f,UZ-i7 i v t i r Yak ~ ;r o. } Zia y~ PAGE 2 r a; l r - { C ITY-- COUNC r1 I 1 • ~r^ 1 1 I ~ II i i cco. • IV i 0 • i P Ifi[{ ' i I bgendaN0 q -OD'd # Age 08 Date -3 DATE: March It 1994 /Q / CITY CQL!NSIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Proposed Amendment to the Detailed Plan of PD-65 t COMMENDATION See attached. See attached. ~egGROUND: See attached. BOB&$, DEPARTMEfS~OR GROUPS AFFECTED: Engineering & Transportation. FISCAL IMPACT: None currently. Respect ly submitted: Prepared by: L1 d Harrell, City M pager G Owen Yost, n P nner Appr ved: r;! F an c H. tobbins, AICP Executive Director planning and Development a ~ #u 1 A1oc00S21 A ''f~ .w.i H.~.✓SAJ''j~~tyyM dl~.b.;i n... e..' Y~r < 'ni a y awdaNo q -OD AGtedalt~-/ s- DATE: March 1, 1994 to w CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Proposed Amendment to the Detailed Plan of PD-65 i RF,COMMEND T ON: See attached. See attached. BACKGROUND: See attached. pEpp~RTMENTS OR GROUPS AFFECTED: PROG Engineering & Transportation. FISCAL IMPACT: None currently. Respect ly submitted: Ll Harrell, City M nager Prepared by: ML . 4 0. Owen Yost, U n P nner Appr veds kranc H. obbins, AICP Executive Director Planning and Development AKx00527 r 4 Y gerdzNa Lion Item REPORT W):2 Tot Mayor and members of the City Council Case No.: Z-93-030 Meeting Date: March 1, 1994 GENERAL INFORMATION Applicant: Pin Oak Associates, Inc. 1148 Bent Oaks Dr. Denton TX 76205 ' Current Ovner: Pin Oak Associates, Inc. (represented by Harry C. Phillips) Requested Aetiont Amend the current Detailed Plan of j Planned Development No. 65, known as the { Bent Oaks subdivision, to change the proposed use of Lots 7 and 8A from "green apace" to single-family detached. Location and sisal The 16.6 acre site is located south and east of Sam Houston elementary school , and fronts on Teasley Lane FM . I 2181). Surrounding Land Use and Boningt [ North: Planned Development No. 16, which includes the new library and fire station. To the northwest is open land, also zoned PD-16, on which is located Sam Houston elementary school. f South - Unsubdivided land in an SF-10 zoning district s , East - wThe hich Right-of-way of F.M. 2181, across from agricultural (A) zoning, and S.U.P. No. 192. =V1 West - Agricultural and PD-45 zoning districts and residential land uset Southmont Place. i I/I If .cpc!!~A^r"".~L {r> tir 111,`. Si n - +yY ~ I S ti Case No. Z-93-030 grdaNo. February 91 1994 A9 Page 2 AgUiddll m Denton Development Plant 3 aft'` Low intensity area No. 82 SPECIAL INFORMATION: Transportations There would be no significant effect on transportation. utilities An existing 8" water line in Bent Oaks Dr., and a 6" water line in S. Manor Ct. will provide service. Existing 8" sewer lines in Bent Oaks Dr. and S. Manor Ct. will provide service. Drainages There would be no significant effect on drainage. HISTORY The original subdivision, owned by Manor Green Inc., was zoried PD-65, and platted, in 1984. Tt was composed of two office lots and 49 duplex lots. .J The owner replatted the site in early 1987 to incorporate 22 duplex lots and 40 zero-lot-line (residential) lots, as well as the two office lots. In June of 1987, the chair of the Development Review Committee authorized a minor revision to the then-existing Detailed Plan which re-labelled the "zero-lot-lines" on several lots. During 1988-89, Manor Green went bankrupt and the site was acquired by Commodore Savings of Dallas. Subsequently, Commodore went bankrupt and the subdivision was acquired by Bluebonnet Savings Bank. In July of 19920 the subdivision was acquired by a group of investors, led by Pin Oak Associates Inc. (In the meantime, several lots had been developed as duplex lots). In September, 1992, the Detailed Plan was amended, and Pin Oak converted the undeveloped lots into 38 single-family lots, ranging in size from 10,000 sq. ft to 140000 sq. ft. The two office lots were not included in the 1992 amendment (2-92-021). it i 9 ! Y .Q 4~ere,~F4~ 1>'60 7 Case No. Z-93-030 AgGCY?IiRI February 9, 1994 Ora - Page 3 t16 At the time, Pin Oak anticipated using Lots 7 and 8A for green space/neighborhood clubhouse. That plan did not materialize, so the applicant now proposes to use tho two lots for residences. NOTIFICATION: Forty-six (46) property owners within 200 ft. of the 16.6 acre site have been notified. As of this writing, six replies have been returned in favor of the amendment, and five in opposition. (Previous replies, in response to a previous notice, have been tallied.) ANALYSIS: The site is within intensity areas No. 82, in which the intensity trips are 80% allocated. The proposal will increase the allocation by 20 intensity trips (10 per lot). RECOXXEKDATION: The Planning and zoning Commission recommends approval. 1 ALTERNATIVES: 1. Approve petition 2. Approve petition with conditions 3. Deny petition 4. Postpone ATTACWMNTS s • Location Nap • Amended Detailed Plan (1992) • Proposed amendment to Detailed Plan • P&Z minutes A Draft ordinance h, rl C1• 1. ' f i f 4 agtJ 1,2m ATTACHMENT 1 BENTOAKS SUBDIVISION Sd / NORTH 4kt t ~qpr l/ w.noce ~ - \ d ' f ou o~ 1 ~ ray f~ 'Ps O j~ SITE n d n lIse 00111 I MO 0110 , i M uT mb ~d i i I • I ~ un~rnl • cM ~ ~ 'i . cane°roq It r I O o i ' Location Map Date: 1214/43 Scale. None i G'hS I t / S _IV, y~ o ~ ~ ` 1 M KRI p ii 1VtrMlp 1 I 1..1 Ml.! p IwM .U !1M KRl p lL. M IMl V.'u.m \ r !.1 WK ' Llr KAa Y Y-•' KO ••t++M. I1 r 1.. W K 1 ~ II 1 " ` LIrt R.aMY.w•K.fa •Y JWK ♦~1 ~ frr t \Y • ! j` _r y r H ni KK. Mn P M 41 .14 > 1 II • r I Is'w I u.a 'Ii 1I ~ irI i'r w.\Ir1ir."i.ir41. wr \.a wK N1 .r^ r, v~.Jr .r 1 i yr ~r 11 Y rln N ~I , y • ! ~i ' ~ r for ~TW rr er'"""r ~ 1 h 4 - - t( j j W' Z ' s'`+~.tl 5, I,~~'_, _ pA.YI/URSf _STR€fl yp r' l ~ i L•. l/'~ !I ~ GI Ir,,.,l_ iy Y/ Inw ~I 3~ -nn i ! I v 1 I I ' Ili ' -.~I mom' IJorr 111 u, .pl ~1' r I. ~f ,r'-1", 'ty ; ' J11M ' wwf 1 .n I ! R',I r-I'_"`' \ n• i I I I . I os.,a ~ 1 II 1~ y I•'__ Ir,.._ LL11 ~.n' In _ wr~ T - -I~ _ 1 rt-__I ~ ~ ~ Il.u ~Il : I ow II II .na 11 I Inw F 1 i ~ ~ e~ ._,I ; ~t Il II A N Il .~f/_ .e€MICAK7_ DRIVE_ _ _ _ ,I y~ ' ,.J_ • y! r i'I 'nl II, 1~ 11~~~, E4 I e\: i I II r.. \ 5 i E It t\ ~\f_~_i f_-"G'1 f_~'-_, , fj', -i Inl / a.. '.1~/ I !1~ R 1 Imr 1 1 11 !il t:' ll V me J 1 N il!/ Inn !I I Ina w.1 _INX E 1 !I Y / I+l I I I1 ! ~ I _ In_t_i i'M~L-__ ~ _u'•0__.__ .--~..f I TpEE MASS LOCA110% MAP' w am r K!; 1 7^'~iv rw~• r` T C..1 04SIE[I1111f :pQ{tiTURf w.•a r.r.. rM r rnlr ry r.r an w+• a.rr l.n.ra rsa w~lr wlr.'ar wrr«p wp!•r ~ lENTO!A~K,aS~ w."~KwpK..e AN wrlawr WI. r on "14 • .11 ~'.M' q W/7 { 1 7 . ,r..~,'w e~J ah. 1. 7 [ t 1~ } e 4 8[~y7 P.r1E IU.I blb ATTACHMENT 3 Bentoaks Subdivision NORTH 1 1 1 ~ 1 i l Y , 1 Y _V ' 1 , a- O y i. WC'7 ! O 1 y = s s I~ , y I t?; Y~ r ~J 1 ; ~y ~ ' • q ~ I 1 Cpl ~ =T - 4 r„~ I y. J 4 \i y r Y ~ I k 1 f ri ..L_. 1 ' [ LANOA COURT , • ; 1 f'. -l'• YANOovn;URT NORTH s 'I i \ ~ . t Y it--~ r~• ~ . q i l M i l c............. V • a -t 1, i ~ w1,wy"• R 'f EASLEY 1 ANN Proposed Amended Detailed Plan FM 2181 Data 2AI94 Scale. Now `r ^r'Cc 4d4 . q1,/-007 Planning and Zoning commission February 9, 1994 Minutes Page 2 Block A, Russell-Newman Addition. The 48.752 acre site is located on the east side of Loop 288, approximately 1,200 feet north of Market Street. b.. consideration of the preliminary and final plat of Hargrove Addition Lot 1, Block 1. The 1.4388 acre site is located on Houston Place. I Mr. Cochran moved approval of the consent agenda as presented by staff. Ms. Russell seconded and the motion carried (4-0). IV. Hold a public hearing and consider an amendment to the Detailed Plan of Planned Development No. 65 (known as the Bent Oaks development) to modify the uses of Lots 7 and 8A from „green space" to "residential." The 16.6 acre site is located south and east of Sam Houston elementary school and fronts on Teasley Lane (FM 2181). Staff Report: given by Owen Yost. Mr. Yost said the request was a petition to amend a detailed plan for PD 65. Planned Development 65 is mostly single family residential. Lots 7 i & 8 A are currently designated as green space. The i petitionert want to change the two lots to single family detached because the original uses for the two lots did not materialize. There were 42 property owners notified. There were six (6) returned in favor and four (4) in opposition to f the amendment. 1 Recommendation: Staff recommended approval. Petitioner: Ed Bright, F.M. 2181, Denton Texas. Mr. Bright said when the lots were bought and platted the two lots in question were set aside for an office, clubhouse, and pool. He said the neighbors in the area were polled , and they do not want to pay the monthly fee that would be required to maintain those areas. Most of them are older and would not use the facilities. He explained they were trying to stop paying tax on land with no use and turn it into single family homes. He also mentioned that a numbor of the homes were r,antal property. Mr. Bright said the houses to the north of the lots in quew;ion are zero lot line homes. Mr. £ngelbrecht asked if there was an alley there. Mr. Bright said yes, there is a concrete alley. a x f f~ 1?1Y -goo -7, Planning and Zoning Commission =~+3 February 9, 1994 Minutes - n Page 3 90 Mr. Engelbrecht asked if they would be building up against the alley. Mr. Bright said yes, they would. Mr. Harry Phillips, 1148 Bent Oaks Drive. Mr. Phillips said he was the builder and one of the partners in the project. He explained that the lot against the alley would not really be zero lot line. The home would be a foot from the alley. He said there will be room for a 1800 to 2000 sq. ft. home. The lot would have the 6 ft setback as required. Mr. Phillips said the drainage has been a problem but it does not affect the lot itself. Mr. Engelbrecht asked how large the homes may be. Mr. Phillips said about 1800 to 2000 sq ft. Mr. Cochran asked about the alleyway. j Mr. Phillips said the alley is a drainage area. t In favor: none In opposition: John Kozura, 777 E1 Cielito, Denton, Texas. Mr. John Kozura explained that he owned property in the area. He explained he was not in opposition to the proposal itself, 1 he was in opposition to anything that would add more water to ~J his property. He said there is a drainage problem and the alleyway has a foot of water in it when it rains. The drainage alleyway is a culvert that has 3 ft sides. " All of the water funnels onto my property". He said there was ; supposed to be holding tanks that never got built. The + property between the pond and the development has an extra two feet of silt because of the drainage. Something has to be done to stop the drainage. Mr. Kozura said, "I am not opposed to the building, only r anything that will generate more water". He said Brian Burke checked the property. Mr. Burke said he was shocked when he saw the drainage on the property. Mr. Burke felt the city inspector should have flagged the problem as the development was going in. Mr. Kozura handed out photgraphs showing the drainage and wash out. Mr. Norton said he understood the problem with the drainage, but he did not think that two more houses would change a problem that was already there. i s r r f I F ss, 5 }era Nt, _c?y'40 7 Planning and Zoning commission 4gent1?11?m February 9, 1994 Minutes qtr -----1 Page 4 d Rebuttal: Mr. Bright said he understood the problem. The water does flow down the street and across Dr. Kozura's property. He said he hoped that Dr. Kozura would go along with his request. Mr. Bright said if Dr. Kozura would bring his concerns forth at another meeting (possibly the CIP public hearing) he would support Dr. Kozura's concerns at another meeting. Recommendation: Staff recommended approval. The public hearing was closed. Mr. Cochran asked Mr. Salmon the history of the lots. Mr. Salmon said the original plat showed approval for a pool or clubhouse and those uses would generate more water than two single family homes. Mr. Engelbrecht asked what could be done. Mr. Salmon said the subdivision was designed according to standards at that time. The regulations now would mean the developer would have to get off-site drainage approval. The water going across Dr. Kozura's property is draining where it is supposed to go. It is not the location, but the amount of water that is a problem. i Mr. Engelbrecht asked what, if anything, could be done with i the water now. Mr. Salmon said at the current time staff could work with the property further upstream to take care of a small portion of the water. There would have to be some improvements on Dr Kozura's property. Ms. Russell asked if there was a way to channel the water along the ditch in front of the property. Mr. Salmon said everything funnels to the same location. Ms. Russell said it seems everythi:j that has been done has compounded the problem. Mr. Engelbrecht said he would like to have the engineers look at the drainage in the area. Mr. Salmon said he would get something together by the next CIP hearing on February 23. j,\wpdocs\ord\bentoaks.o 07 ORDINANCE NO. LANNED DEVELOPMENT D (PD)NN0 E 65SrBY AMENDING DETAILED PLAN ORDINANCE CHANGING THE USE OF SUBDIVISION FROM "GREEN SPACE to 'SINGLE FAMILY DET CHEDErN'TSUCHS SUBDIVISION BEING LOCATED SOUTH'AND EAST OF SAM HOUSTON ELEMENTARY SCHOOL, AND FRONTING ON FM 2181; PROVIDING A SAVINGS FOR VIOLATI NS THEREOF; AND PENALTY IN THE MAXIMUM PROVIDING FOR AN AMOUNT OF $2,r000 EFFECTIVE DATE. WHEREAS, Pin Oak Associates, Inc. has applied for an amendment to Planned Development (PD) No. 65, as set forth in ordinance No. 20bopanew inFamily changing Detached6e and Lots 7 and 8A from "Green Space,, to "Single WHEREAS, on February 9, 1994 the Planning and Zoning Commis- sion, after a public hearing, recommended approval of the requested changes; and WHEREAS, the City Council finds that the proposed amendments will be in compliance with the Denton Development Plan; NOW, THEREFORE, i THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: ~fCTION I. That Ordinance No. 92-150 (PD No. 65), Providing 1 approval of a planned development zoning district classification and use designation for 15.271 acres of land, is hereby amended by adopting the detailed plan, attached hereto and made a part hereof for all purposese changing "Green S " to "Single Family Detached•"t on from pace" Oaks Subdivision SECTION II. That the provisions of this ordinance as they apply to Lots 7 and 8A of the Bent Oaks Subdivision shall govern and control over any conflicting provision of Ordinance No. 92-1500 but all the provisions of Ordinance No. 92-150 as they apply to that remaining portion of the PD zoning district classification and use designation not herein amended, shall continue in force and effect and shall apply to the remainder of said district. $ECTION_IISx That a copy of this ordinance shall be attached to ordinance No. 92-150, showing the amendment herein approved. SECTION IV. That any person violating any provision of this ordinance shall, upon conviction, be fined a sum not exceeding $2,000.00. Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. SFCTIOK_V. That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is s F t Ap~nd3No. 9 ~ 07 ~peadal~e~~ t M~~ hereby directed to cause the caption of this ordinance to be pub- lished twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the day of 1994. BOB CAS TLEeE RRY MAYOR a } h ATTEST# JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA, A. DRAYOVITCH, CITY ATTORNEY ^ BY= L/~c Q Gfc 2J PAGE 2 e T d, 2CITY _C0UN • ew ti~ r s h AaendaNo. ~ - Agendalte March 1, 1994 opts CITY C0l1NCI R n^n^~ / 0/S TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: PRELIMINARY FLAT, DENTON HIGH SCHOOL WEST, LOT 10 BLACK A REC0MMENDAT": The Planning and Zoning Commission recommended approval, 4-0, at their February 9, 1994 meeting. $ ARV: This is a request for consideration of a preliminary replat consisting of 16.418 acres located on Bryan Street, Crescent Street and Fulton Street. The property is zoned SF-7. City services and facilities, including water, sanitary sewer, electrical, and solid waste, are available. Public improvements include installation of a sidewalk along Bryan Street and installation of five new fire hydrants. No street improvements will be required. There are several easements that will be abandoned with the replatting of this property. Those easements established by plat will be abandoned via this plat. Those easements established by separate document will be abandoned b e document. s arat Y p e J There are existing water lines on Crescent Street (6" Street (12") and in the alley to the south (611), Fulton There is an existing 8" sewer line on-site, a 6" line in the alley to the south, a 15" line on Crescent Street and an 18" on Fulton Street. Fire hydrants exist Crescent/Fulton. Five a new hydrants will be Bryan/ Crescent installed at the developer's expense at various locations around the site. T the Traffic Safety he proposed parent drop off on Fulton Street was presented to Commission for a variance between the two drives was only 235 feet whereas sththe distance e ordinance I requires 300 feet. The TSC recommended a variance with the stipulation that the parking vorigiof the nally proposed within the circular driveway be removed and the drive contain two lanes of traffic. a . The plat conforms to the minimum requirements of the Subdivision ordinances Development withe tha variances granted by 4the Code o of and nd Traffic Safety Commission. aA(KgB-Q D: The school has acquired several parcels of property through the facility it isanecessaryctooplot then propertieshas p one parcel. nvn~DT1SFNTS OR GROUP.4' AFFECTED: Engineering Department Building Inspections Planning and Development Department FISCAL.-~3PACT: ~ . N/A ~mT~[`tn_XENTS: 1. Location map 2. Preliminary plat commission -February 9, 1. Minutes - Planning and zoning 1994 4VResp full y su mittede . Harrell City Manager Prepared by: Debra Goodwin Urban Planner Approved: _ F ank He Robbins AICP Executive Diractor Planning and Development 1. r Ai, ~1 I, G Y fi ,M ~ .I Y [ t t h 7d t~ Ike i t d/ ATTACHMENT 1__ L H Denton High West 3 NORTH a AM tutor Aeos O 041 r iu p o ill i } n• n I DD ~ :IEIU ~ O / M 111 fY 11 AC \ I IO~Q MIY. L SITE---~s-.__9 ~n r DO ._..JI Al~li L L DO D OR 19 L LaCE; 6vj E- Jr. ~IK AAT< 1 A"Q;;iQL- elm C-~Q~uy LJaC~e~~ I + Location Map Data 213144 Scale; None i e i T I ATTACHMENT 2 Denton High West u©S NORTH i ~ ~_-•r-•---- . Yerwi V. ~l4Q.1I~.t_J.IL611!'~yt ' _ it ~ t I~ _ p:II Sly ^ q I I ~ 'I s II'' - ; _ Sao P"Mwp 0. lilt, I ilk I ~ - - - _ _ ` yyyyyy NY .f all ' Preliminary Plat ` Dale: 213/94 Scale: None li t ATTACHMENT 3 Planning and Zoning Commission q~~rr ~o gl~_ Q~ February 9, 1994 Minutes Ag- Page 9 Subdivision, Phase 1. J`6 Mr. Cochran made the motion to approve the final plat of Lots 18-27, Block A; Lots 41-46, Block 36 of the Southridge Oaks Subdivision and the final replat of Lots 28 and 29 into Lots i 28A and 29A of the Southridge East Subdivision, Phase 1, with the three conditions. carried (4-0). Mr. Norton seconded and the motion ~ vIII.Consideration of the preliminary West Lot 1, Block A. The 16.284 crplat of Denton e site is located h on Bryan i Street, Crescent Street, and Fulton Street. E Staff Report: given by Debra Goodwin. !!!j Ms. Goodwin explained the request was for a preliminary plat o Fulton f 16.284 acres locCurrent zoning is SF-7. There is to ated on Bryan Street, Crescent Street, and o sidewalk installed along Bryan Street and the installation be of five new fire hydrant. No street improvements will be required. Several easements will be abandoned with the replat. Some of the easements will be abandoned with the plat, others are to be abandoned by separate document. There was a variance request presented to the Traffic Safety Commission. The variance had to do with the proposed geometry of the parent drop off on Fulton Street. The Traffic Safety Commission recommended the layout be changed from what was included in the back-up to a drop off area only. There will be no parking spaces allowed. The plat will have to be revised before being submitted to the City Council. Recommendation: The Development Review Committee recommended approval with the changes recommended by the Traffic Safety Committee. Mr. Norton made the motion to approve preliminary plat of Denton High School-West Lot 1, Block A. The 16.284 acre site is located on Bryan Street, Crescent Street, and Fulton Street. Mr. Cochran seconded and the motion carried (4-0). IX. Easement abandonment Denton West High School. E Staff Report: given by David Salmon. j Mr. Salmon explained that the easements to be abandoned were originally by separate document, so they had to be abandoned by separate document. The easement on the right side of the plat was a utility easement with a sanitary sewer line that was removed years ago. The high school was built on top of n -CITY COUN( o r a ~ Cr' 4 ~ L a M ~ ~ AQWaNO Apenda~te 5' ~ CITY COUNCIL REPORT FORMAT Date /0 3 r TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Approval of a tax refund to The Southland Corp. RECOMMENDATION: The Tax Department has received a supplement from the Appraisal District for 1993 making a correction to the appraised value based on a protest by The Southland Corp. is Technician d rein 1993. commends, the i Tax the tax sedue Southland a refund which reducing SUMMARY: Chapter 31.11 of the Texas 1, perty Tax Code requires the approval of the governing body of the taxing unit for refunds in excess of $ 500.00. The Southland Corporation is due a refund in $gg3A.26 on City account # 121316 due to a reduced appraised value BACK_ GROouth The Southland Corp. paid their 1993 tax in full on January 13, 1994. A supplement causing a reduction in appraised value reduced the taxes due for 1993. This reduction in taxes warrants a refund of t 759.26 due to The Southland Corporation. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: The Tax Department and the tax account of The Southland Corporation FISCAL IMPACT: R 759.26 RE5P U L TT D City Manager Prepared by: ,t f; Name Vic Schneider fa+ Title Tax Technician t, Approved: Y ame Ear erson Title Tr r 2633C/S "A r r•; ~yf i T 4,-r V I , 1993 SUPPLEMENTAL ROLL 013 YEAR 1993 PRINTED: 12/13/93 03:35PM PAGE PROPERTY TAX ROLL for.clTY OF DENTON IC050 BATE PAID E%EM ONS YAWES 1 TAX _ AMt%JNT PAID I OWNER NAME AN ESS PR0P RTY DSCR1PI~0N TY NT TYPE AMOUNT 1 _ AMWNT fil.. R27200 1212 J HOKKANEN BENDIICK. E J SOUTHRI ENTEN. BLOCK 1. LOT LAND NHS ♦ 6.905 436.903 1610 TEA LN 181.4. A //MCOONEN Al 79 IMPR NHS 132.893 736.400 DENTON, 76205-3300 SIT 21 TELSLEY LANE C05 ASSES 1.989.798 t,~173, 16.493 ES: 001. 603. C05 RECEIPT TAX 0 1.489.798 1!17 816.493 1 N 20461 TA ♦ I~111.73 7 7 6106.55 TIONS; I I P CODE: C - CHANCE ORRECT VALUE - --°°------I----°--^-- 8121316 11254821 ll INV SOUTHLAND CORP TEASLEY CENTER ADM. BLOCK 1. LOT LAND NHS S 44.512 44.327 IMPR NKS ♦ 594.173 .677 2711 N HASKELL AVE SITVS: 1608-1610 TEASLEY LN =aV DALLAS. TX 75204-2910 ENTITIES: 001. 503. COS C05 ASSESSED ♦ 443,685 545,204 f01.S19 RECEIPT TAXABLE ♦ 443.685 545.204 101.519 EXEMPTIONS: ♦ 21250 TAX AMT ♦ 3318.32 77.58 754.26 SUPP CODE- - CHANCE CORRECT VALUE R147419 R147419 0299 LAND FL4 ♦ 14. 114.210 k i 10AT}0E118. GARY WE TOATE S PH 3, BLOCK 8. LO ~ief t 2206 MESTVI 10 IMPR HS ♦ 16 67.478 ! III DENTON. TX 7-1647 SIT1/S: STVIEW TRAIL ^C03 ASSESSED ♦ 81.688 ENTITI 1. 105, COS CEIPT TAXABLE $ 68S 810688 22525 TAX AMT ♦ 3.55 610.94 .39 I EKE SUP E: C - CHANCE A I o I t ~~I v li k ' REPORT FIOR05DW 02/07/94 AT 20:35 O V E R P A Y M E N T S P,. ACCOUNT NO. RECEIPT NO. NAME ADDRESS AMOUNT STATUS OF P, 02353000000 93104/12-0084 MARQUIS, R L JR EGAN ST 0.10 OVERPAY 10435500000 93104/12-0146 MOSLEY'A BILLY J PENNSYLVANIA 0 6,038.81 OVERPAY 903d63040 nw owM /~i nnlw' HnMF 14k TH CARE W u[r t n M nl , 12151600000 93/04!13 0090 THE SOUTHLAND CORP- TEASLEY r16f0;a;; RAY 159.48 OVERPAY 03/661000 093/04/iB-0081 LA PRAIR7E APTJV TEASLEYLN 0.05OVERPAY 02498100000 93/04/1a-0116 EDWARDS, TIMOTHY W MCCORMICN ST 0.01 OVERPAY 02402000000 93/04/18-0200 GREGORY, ARTHUR F III WESTWAY ST II.OB OVERPAY 10419400000 93/04/18-0253 GURSARAN, PAUL PAANSIDE DR 450.00 OVERPAY 12398000000 93/0411970003 LONG. EDWARD TEASLEY N346 L 35.90 OVERPAY 12798000040 93/04119-0004 LONG] EDWARD' TEASLEY 0346 L 31.36 OVERPAY 1634570000093/04/19-0004 OLSON,'.LESTER A SEVERLY.OR .35:89 OVERPAY 1 345700000. 931 04/19.0007 -OLSON, LESTER A BEVERLY OR 37:39 OVERPAY 02406500000 93104119-0013 BEHRINGER, LEWIS W WESTWAY St 35.90 OVERPAY .Y 02405500000 93/04/t9-0011 8EHRINGER, LEWIS W WESTWAY ST 37,39 OVERPAY 02280100000 93/04/19-0219 HENDRICKS, JAKE CARL HILLCREST ST 35.90 OVERPAY 02280100000 93/04/19-0220 HENDRICKS, JAKE CARL HILLCREST ST 37,39 OVERPAY 03238800000 93104/10.0222. JOPELAND., EARL LEON HUMMINGBIRD LN 35.a9 OVERPAY 9 03235600000 93104/19-0226, COPELAND EARL LEON 14UMMSM R RO LN 31.34 OVERPAY 9/515500000 93/04/19-0231 CORPORATlt LEASING INTERNATIONAL INC CROSS TINIER S 297 97 OVERPAY ~0250a900000 (3/04!24-0/7.1 MARINO SAMUEL J DARBY LN 0.20 OVERPAY 'j 02262200000 93/04/24-0247 MORTGAGE PAOP CORP MCCORM[CK ST 0.50 OVERPAY 1 13072800000 93/04/24.0369 HODGES. CARL W MONTEC[TD RD 0,47 OVERPAY 03325700000 93/04/24-0444 ABBOTT, RAYMOND L TEASLEY LN 37.39 OVERPAY 03439400000 93/04/24-0445 NW REALTY INC SHADY OAKS DR 1.00 OVERPAY 01197700000 93104/25-00061 BRENHOLT2, GERALD ECTOA ST 01552400000 93/64/29-Ot40 BARNES, KENNETH J COLT ST 716.86 OVERPAY 02254100000 93)01/26-0f42 MAOfE..ORA LEE SKINNER ST 0.76 OVERPAY 01086(00040 93/04/26-0317 MEENS, GREGORY B CRAIG LN 16S.18 OVERPAY 02940100006093/04/26-0369 NEU. ROBERT E HICXORY ST 18.79 OVERPAY 02645200000 93101/28-0366 WELBORN, TRAVIS R HUISACHE ST 37.39 OVERPAY 03558000000 93101/25.0405 MARTIN, JERRY I. MRS N BONNIE BRAE 0.20 OVERPAY j 02502200000 93/04/26.0406 FRUTH. PAMELA M ETAL MCCORMICK ST 9.00 OVERPAY 51361600000 93/04/25-0432 JOLLY. DANIEL C 37.39 OVERPAY, 91101600000 93/04/24-0244 FIRST STATE BANK AVE A 0;41 OVERPAY 03494300000 93/04/27.0015 UNITfO NATIONAL SANK 635.71 OVERPAY 03611000000 93/04127.0144 FEDERAL DEPOSIT INS L[Q W COLLINS ST 318.27 OVERPAY 16679100000 93/04/21-0162 MASON-HARAISON-JARRARD ENT ACME ST 0.01 OVERPAY 03238900000 93/04/27-0244 FLEMING. 8ARNEV BLUEGIRD CA 1.00 OVERPAY } i, 02712300000 93/04/27-0359 WOOLAVER, CALVIN STELLA ST 0.01 OVERPAY i) 90926100000 93/04/28-0018 CLOTHESTIME 0490 S LOOP 288 030 625.02 OVERPAY 10111100:1,0 93/04/22-012a TEXAS BAN% FORT WORTH DR 3,00 OVEERP Y y 01251200600 9 /04/;!E-Of48 THOMAS. DAVID L VICTpR1A DR 17.00 OVR► ` 910165000009/ 412 -0172 ARBY S ROAST BEEF 16999 COLORADO BV 172.73 OVERPAY. 9017!7200000'9 /04/111-0185 TRt-StEEL STRUOTURES INC OVERPAY. h.. 02690000000 0 104/28-0235 LONE STAR GAS CO S LOOP 286 0.07 MAPLE St 0.01 OVERPAY t 021022100000 03/01/31.0210 JORDAN, SYBiL WESTWAY ST 0.01 OVERPAY i 02097300000 03104/31-0213 DODD. JOE M JR GREENLEE ST 7.67 OVERPjj D 10269300000 93/04/31-0307 STEVENS, PATRICIA H PICKWICK LN 37.32 OVERPX,Yd 01400000000 93/04131-0499 MCCLUNG. HAZEL . EGAN ST 0.86 OVERP 09708400000 9$104131-0649 ROUSE, SANDRA `j 02142106000 93/04/31-0665 CENTER FOR COUNSELING FORT WORTH ill 0.4! OVER Y ri a 1-35 A 0390 0.06 OVERPAY ra a m ~ VJ VIN14 t XITY~ - ICOUNC r `j i II I i I • A V f I ap9n6aNo ~ S~ O~ CITY COUNCIL REPORT FORMAT gger~a~lamsl°___ _a- TO: Mayor and Members of the City Council FROM: Lloyd V. Farrell, City Manager SUBJECT: Approval of a tax refurid to Clothestime Inc. RECOMMENDATION: The Tax Department has received a supplement from the Appraisal nistrict for 1993 making a correction to the appraised value based on a protest by Clothestime Inc. reducing; the tax owed in 1993. Clothestime Inc. is due a refund which the Tax Technician recommends. SUMMARY: Chapter 31.11 of the Texas Property Tax Code requires the approval of the governing body of the taxing unit'for refunds in excess of 8 500.00. Clothestime,Inc. is due a refund of A 572,17 on City account # 909251 due to a reduced appraised value in 1993, after assessing a 101 penalty. BACKGROUND: Clothestime Inc. paid their 1993 tax in full on November 18, 1993. j A supplement causing,a reduction in appraised value reduced the taxes f due for 1993. This reduction in taxes warrants a refund of R 579,17 due to Clothestime Inc. I PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: The Tax Department and the tax account of Clothestime Inc. FISCAL IMPACT: E ~ E $ 672.17 I RE CTFU LY MIT E . tX6yd Harrell/ City Manager Prepared by: itcJ Name vie Schneider Title Tax Technician Approved: ame efferson Title surer 2b33C/3 r! f t r',F n F'E~OF'kH1Y IAX Or CITY OF._DENTON ICO51 YEAR iE9EMPrgNSNTtII. .10A29AV35/A ^10:9AT1 f' /2 OWNER NAME AND ADDRESS PROPERTY DESCRIP710N Ai'i: ~n,i v,iT~ TYPE AM T TYA '912792 1006770) PSEWOOD 'ATFISH VILLAGE RINTH PER64XVAL -PA---OEP-- T REAT AMERICAN CORP-D BE RESTAURANT L ON: 5790 STENMONS 00 IT 1 BOX 214 FAWY S. COD O T,SOO IRE CITY. T 83-9727 SITUS: 57 EMMONS FRWY S ECEIPT 0 ;800 B 40l 00 16. 74 ENT1T 001. SOS. C04 1 ~ E IONS: CODE: C - CHANCE ECT JURISDICTIONS CODES t ' ' '909271 4281283) + V 'CLOTHESTII'E •490 1 0 PERSONAL PROPERTY - WO ENS APPAREL PERSONAL 1 70.639 354,230 r CLOTHESTIME INC LOCATION: 2219 LOOP280 0306, DFNTON X325 E HUNTF_R ! S1TUS: 2219 LDOP2SS 8 6306 C05 ASSESSED 1 70.639 134,230 -07,571 4AFEIM. CA 92807 DENTON, RECEIPT TAXABLE 1 70.659 #54,230 -93,511 o N EN7171F6; 001, 805. COS 0 458 TAX ANT S $28.46 1133.49 '625.03 EXEMTIDNS~ I SUPP CODET C - CHANCE CORRECTED VALUE-tTpr 35;;scj 1 '99917 41 tOMD19C0 PERSONAL RTY - LEASED COMPUTER PERSONAL 1 .938 222.938 d11 N RD EOUIPNE-N ATION: DENTON ISO 4 60038-5156 CITY C03 ASSESSED 1 0 M,939 2,930 BITVS: ON ISD & CITY. CEIPT TAXABLE $ 0 222,938 22,938 B 403 TAX AMT 0.00 +667.3 - 667.33 ENT j IONS: //S 9 CODE: DELETE - DELETE E DOUBLED ABSE 12 05(30 608 1NC_---___ PERSONAL PROPERTY - T A AUTOS VIE KRAUSE LOCATION: 608 LOCUST ST P 1 16. 65b p 30 101 1220 SITUS: 708 LOCUST ST N COS SSED 0 16.656 0 16,656 IENTON, TX 76202-1220 DENTON, RECEIPT ABLE 9 16,656 + 0 16,656 B 571 X AMT 4 U4.37 0.00 124. S7 ENTITIES: 0010 5054 EXEMPTIONS: SUPP CODE: C - CH 1S ?S CORRECTED VALUE ( -------------------I-- '909032 (283807 - -----I'-----'^--I ELECTRt NC PERSONA- PR - ELEC. PERSONAL 6 5 116.000 AN COWARD CONTRACTORS ATION: 310 LOCUS ST 115 8 LOCUST S, DENTON COS ASSESSED $ 923 0 1 5 )4NTON, TX 1-6019 St": 3 UST ST S lPT TAXABLE 1 ,925 0 925 64$ TAX AMT 1 3.64 0.00 ,64 EMIT COI. 835, COS ~t r{ > Fiy@ r 1 I . I REPORT FIOR05OW 02/24/94 AT 19:33 O V E R P A Y M E N T S PA , ACCOUNT NO. RFCE3PT NO, NAME ADDRESS AMOUNT STATUS OF PA' 03439400000 93104/24.0445 NW REALTY INC SHADY OAKS DR 1.00 OVERPAY .02197700000 93/04125-0008 BRENHOLTZ, GERALD ECTOR ST 0.30 OVERPAY 02552400000 93/04125.0140 BARNES, KENNETH J C01T ST 316.95 OVERPAY 02854100000 93/04/26-0142 MAGEE, ORA LEE SKINNER ST 0.74 OVERPAY 1 03085600000 93104125-0317 MEEKS, GREGORY 8 CRAIG LN 1551!8 OVERPAY `y 03068000000 93/04/25-0405 MARTIN, JERRY L MRS N BONNIE BRAE 0.10 OVERPAY 1 02502200000 93104/25-0406 FRUTH, PAMELA M ETAL MCCORMICK ST 9.00 OVERPAY 91101600000 93/44/26-0244 FIRST STATE BANK AVE A 0,01 OVERPAY 03494300000 93004/27-0015 UNITED NATIONAL BANK 635.71 OVERPAY 15679100000 93/04127-0162 MASON-HARRISGN-JARRARD ENT ACME ST 0.01 OVERPAY t m,603232900000 93/04/27-0244 FLEMING BARNEY BLUEBIRD CA 1.00 OVERPAY I a 02718300000 93104/27-0359 WOOLAVEA, CALVIN STELLA ST 0.01 OVERPAY E S - 10121200000 93/04/28.0128 TEXAS BANK FORT WORTH OR 3.00 OVERPAY t O c 111 02251200000 93/04/28-0148 THOMAS, DAVID L VICTORIA DR 27.00 OVERPAY y 90177900000 93/04128.0185 TRI-STEEL STRUCTURES INC S LOOP 288 0.07 OVERPAY. y~ 02690000000 93/04128-0235 LONE STAR GAS CO MAPLE ST 0.01 OVERPAY 4 t~ 02402800000 93/04/31-0210 JORDAN, SYBIL WESTWAY ST 0.01 OVERPAY R 02097300000 93/04131.0213 DODD, JOE M JR GREENLEE ST 7.67 OVERPAY 02400000000 93/04/31.0499 MCCLUNG HAZEL EGAN ST 0.99 OVERPAY 09709800000 83/04131-0549 ROUSE iANDRA FORT WORTH 011 0.49 OVERPAY 06142700000 93/04131.0565 CENTER FOR COUNSELING 1-35 A 0390 0.06 OVERPAY 02644600000 93/04/31-0705 VILLVARD, PATRICIA L N LOCUST ST 0.01 OVERPAY 02050700000 93/04/31-0832 THORP. MILLARD F FANNIN ST 292.93 OVERPAY SISS5900000 93/04131.1169 PUNCH, KARL W PRAIRIE OR 5.65 OVERPAY 08133200000 93/05/01.0102 NUMED INC E UNIVERSITY A 8$6.91 OVERPAY { 08651:00000 91/05/01-0147 GLASSCOCK, WILLIAM R MAY ST 408,30 OVERPAY t 02270400000 93/05/01-0272 OGLE, IVAN M STANLEY ST 20.67 OVERPAY 09781600000 93105/01-0309 ON THE CUFF DALLAS DR 7.09 OVERPAY 55030300000 93/05/01-0387 SCOTT. OLSEN TEASLEY 0244 L 0.68 OVERPAY 91064900000 93/05/01-0477 GEMS BY MARIE N ELM 4D ST 0.10 OVERPAY 10604900000 93/06/01-0483 HERN. EDITH G AVE A $59.39 OVERPAY 02151400000 93106102-0107 54t4lAR, RAUL PEAK ST 475.81 OVERPAY 03191300000 93/05102-0131 MILLER. SHARLA S QUAIL RIDGE DR 496.17 OVERPAY 513096,00000 93/05/02-0325 CLAYTON ESTATES E MCKINNEY 002 60.04 OVERPAY 81298200000 93/05103-0041 CENTEX RODGERS CONSTRUCTION CO N BONNIE BRAE 0.19 OVERPAY , 16217700000 93/05/03-0066 CMH PK INC 0.03 OVERPAY 50334300000 93/05/03.0110 MONKRIGHT, RONAI.O TEASLEY 0109 L 41.09 OVERPAY . 13039400000 83106107-0024 STRATA PROPERTIES P/S STRATA DR 0.01 OVERPAY 15290300000 93/05/t1.0013 GRIGSON. CHARLES D DENSON AIRPORT 35.77 OVERPAY 10571100000 93/05/14.0023 OTWELL ROGER 8 EOW3N WRIGHT HOLLYHILL LN 0.01 OVERPAY 02418300000 93/05/14.0051 AUTREY: EVERETT W BROADWAY ST 313,64 OVERPAY ~l 03007'300000 93/06114.0098 AUERE , WAYNE CLEVELAND ST 312,26 OVERPAY 03356800000 93105/14.0131 LANDRY HARRAL E OAKLAND ST t54.51 OVERPAY (0731700000 83/06116-0006 L A 0 INVESTMENTS LC AUORA LN 6.89 OVERPAY 51294800000 93105/22.0052 CLAYTON ESTATES E MCNINNEY 026 115.63 OVERPAY- V t1039200000 03/05/23-0017 ALSUP, RON 16.34 OVERPAY 02879600000 93/05/23-0031 SMITH, ANNIE R SHERMAN OR 105,45 OVERPAY j th tl1JnKIIJA.6622 01111 I:R CAQFQR[) n ,s nueneiu I- 40920 100000 97105/24-0028 CLOTHE511ME 4490 5 LOOP 286 430 ;.+672.17 OVERPAY + •TOTAL OF OVERPAYMENTS 34,172.23 l 0.00 1 M+. 2 t. a . r r t' MCOUN( YYYYY~~~Y~ YYY~ I ~y~Yr Y.Y~r r YYY~iYIY~Y~ ~W ~IY~YY I I •.1 e Awd0o. 00 Ve -2 170 Agendahe Date 3 / y ORDINANCE NO. AN ORDINANCE ACCEPTING COMPETITEQUIPM SAND g PLIbS OCONTEACT FOR THE PURCHASE OF MATERIALS, PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received end tabulated competitive bids for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances) and WHEREAS, the City Manager or a designated employee has f reviewed and recommended that the herein described bids are the lowest esasshown responsible in bids the for the materials, Bid Proposals" submitted therefore; andr servic ! 1 WHEREAS, the City Council has provided in the City Budget or the appropriation of funds to b used cforaQthe provedcandea of the materials, equipment, supplies herein; NOW, THEREFORE, j THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the resp responsible obiare ds foresuchcitemad and approved lowest attached asi being Proposals" BID ITEM AMOUNT NUMBER NO VENDOR METRO FORD $ 990990.00 1580 ALL 1584 ALL ADVANCED WASTE SYSTEM EXHIBIT "A" 1585 102,415 KARL KLEMENT FORD $ 96,788.00 1585 3 VILLAGE FORD $ 38,073.00 1585 6 HUDIBURG CHEVROLET $ 160065.00 1585 7 WOODS GMC $ 58,636.60 1589 ALL BROOKS PRODUCTS EXHIBIT "B" 1590 1 CUMMINS EXHIBIT "C" 1590 2,3 PRIESTER SUPPLY #2 EXHIBIT "C" SECTION II. That by the acceptance and approval of the above numbered items of the submitted bide, the City accepts the offer of the persons subm! A ng the bids for such items and agrees to purchase the matetials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid 3 Proposals, and related documents. I Ff 1 v . ^4 T ~i o u f +geoe? ~w~ Wil IFNi _ ~SECTION III. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement ae a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, i specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bide, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of , 1994. i BOB CASTLEBERRY, MAYOR f ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY I x BY: r« 1 ~Y e r `Y J r' rrar BID ~ ---1564 , © 7 a BID NAME REFUSE CONTAINERS ADVANCED ttigrn No WASTE Agrt~~: t~117 OPEN DATE FEBRUARY 1, 1994 SYSTEMS Q1~8 ~I SCRI TI ENDOR -30 {tea FRONT LOAD CONTAINERS EXHl61T'A' 1. 5 EA 3 CUBIC YARD $253.00 i 2, 5 EA 4 CUBIC YARD $305.00 i 3. 20 EA 6 CUBIC YARD $410.00 4, 30 EA B CUBIC YARD $479.00 SIDE LOAD CONTAINERS 5, 10 EA 2 CUBIC YARD $195.00 6. 10 EA 3 CUBIC YARD $220.00 7, 20 EA 4 CUBIC YARD $261.00 7 DELIVERY days I i i r r k ryJ r t, r f y w ` Ikli~l Z P:A Zt. f r '~Yr .j 11,~: .t ff f 1 I r i I I e, x•c:r BID # 1589 - +gerlQaldo. BID NAME PRECAST MANHOLES,NECKS BROOKS ~ge~daltem~ & SW XHGEAR PADS PRODUCT'S OPEN DATE FEBRUARY 17, 1994 !/V t o4) # CITY DIM "RI T10N ' V EN R EXHIBIT'S' 1. 20 EA PRECAST 7'X7'X7' MAHOLf $2,680.00 WITH RING COVER, LADDER, AND NECK 2. 17 EA NECK EXTENSION-36" I.D. X $60.00 12' HIGH, 6' THICKNESS WITH STEP PROVISION 3. 30 EA PRECAST SWITCHGEAR PAD $380.00 UNIT PRICE MAY BE HELD i FIRM FOR ONE YEAR, FOR ADDITIONAL UNIT PURCHASES BY THE CITY OF DENTON j ON AN AS NEEDED BASIS. YES / NO YES DELIVERY 10 DAYS rl~ ,r rf a. I .e A 1 xa as B D agenda 0. BID NAME PADMOUNTED SWITCHGEAR CUMMINS PRIESJ~Jfl IO S PAGE 1 OF 2 #2r; OPEN DATE FEBRUARY 17, 1994 I I ~VE-N[Sb~F VMDF~ 1. 20 EA PADMOUNTED SWITCHGEAR, $8,100.00 $8,131.60 'EXHIBIT C' TYPE 9 2. 4 EA PADMOUNTED SWITCHGEAR, $8,882.00 $8,801.15 TYPE 10 1 3. 6 EA PADMOUNTED SWITCHGEAR, $8,848.00 $8,5b9.56 TYPE 11 i 3 MANUFACTUER S A C S& C DELIVERY ARO 16-18 16-18 UNIT PRICE MAY BE HELD FIRM FOR ONE YEAR, FOR ADDITIONAL UNIT PURCHASES BY THE CITY OF DENTON ON AN AS NEEDED BASIS ` YES/ NO YES YES t ~ 1 JY • 4 G e, I j. . A i:fJ i r f! r r s r.. n Y 1 ,o r DATE: MARCH 1, 1994 2I9'Y COUNCIL REPORT TO: Mayor and Menbers of the City Council q~rn,t1,,N0 a`~?-7 FROM: Lloyd V. Harn+ll, City Manager grU Q SUBJECT: BID #1580 - 12 CUBIC YARD DUMP TRUCK S b p a i i RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Metro Ford in the amount of ;49,995.00 per unit. Total bid award for two units is $99,990.00. SUMMARY: This bid is for the purchase of two 12 cubic yard dump trucks. One will f Ue assigned to the Waste Water Treatment Plant as a fleet addition and the second will be assigned to the Street Department. The second unit is a motorpool replacement for a 1981 model 12 yard dump truck. This truck is being reconditioned and be designed to eliminate the dump bed and install a water tank. It will then be reassigned to the Street Department and utilize as a Water Truck for Street Construction. The water truck application Is a lighter duty assignment and fully utilizes the old truck in a needed capacity. BACKGROUND: Tabulation Sheet. PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: Fleet Services, Waste Water Treatment Plant and Street Construction Division. FISCAL IMPACT: The unit for Waste Water Treatment will be funded from 1993-94 budget account 625-082-0470-9104. The Street Department unit will be funded from and Motorpool Replacement funds account Certificate of Obligation funds Account #724402550094-9104 for $47,000.00. Cert i . 4Rese lly subm Harrell y ger Approved: Name: Nm D. Shaw,C.P.M. Title: Pur,.-basing Agent IIO.~CCNDA a" 1^01 lo `31 f f flw1:R~ +I~ I f i 4 f i MAHANAY METRO CROSSTOWN SOUTHWEST HUDIBERG SID NAME 12 CY DUMP TRUCK INTERNAT'L FORD TRUCK CTR INTERNAT'L CHEVROLET WHITE I OPEN DATE FEBRUARY 0. 1994 j I 'T,;"~OXNTITP-ISES'CTiifi~A~- ~ ~p~~~VER6aF~'T_• YEI'J6Oi'i-~V~6bA-f~Ep~~ "yER6~5 { 12 CY TANDEM DIESEL $50,799.54 $49,995.00 $50,674.00 S50,168.00 . $49,800.00 1 ~ EA $50,508.00 ~ DUMP TRUCK a BODY i i STATE WARRANTY INCLUDED INCLUDED INCLUDED INCLUDED $944.00 DELIVERY 90-120 90-120 120-145 90-ISO j 120 INCLUDED j TRUCK MFG INTL FORD FORD INTL CHEV I GMO TRUCK MODEL S4900 1995 FT-900 FT900 4990 6X4 CC7H084 TC71-1064 f BODY MFG FONTAINE FONTAINE HEIL DAVIS' HEIL 4ONTAINE j BODY MODEL F 651 F 651 HPT HPT-10-13 , 1 f YES ADDENDUM X11 YES YES YES . NOT ACCEPTABLE YES YES II f FAILS TO MEET, i SPECIFICATION a co N kA4U l 1 "0 v q r ~ Y vV 1 I • YY Y, P DATE: MARCH 1, 1994 CITY COUNCIL REPORT TO: Mayor and Members of the City Council .~gsardaid~. FROM: Lloyd Va Harrell, City Manager :'.e C SUBJECT: BID # 1584 - REFUSE CONTAINERS RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Advanced Waste Systems for each ite:r, as listed, with prices held firm for 12 months. 1. Front Load Containers A. 3 Cubic Yard at $253 each B. 4 Cubic Yard at $305 each C. 6 Cubic Yard at $410 each D. B Cubic Yard at $479 each 2. Side Load Containers A. 2 Cubic Yard at $195 Each B. 3 Cubic Yard at $220 each C. 4 Cubic Yard at $261 each Total annual estimated annual expenditure $50,000.00. i SUMMARY: This bid is for the annual contract to supply refuse containers for the Commercial Solid Waste Division. These containers will be utilized for replacement of damaged containers or to fill the request of new customers. Containers will be purchased as needed. BACKGROUND: Tabulation Sheet. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Commercial Solid Waste FISCAL IMPACT: $50,000 has been set aside in the 1994 Certificate of Obligation Sales for Commercial Refuse Equipment, Account Number 724-025-CO94-9104 with the balance of $1,189,765.00. aResfull t Harrell City Manager .as Approved, ti Name: Tom D. Shaw,C.P.M. Title: Purchasing Agent OLD= r .ry 4 4''I, 1 I1 r a3 i yi 11 l 'k PAGE 1 OF 2 ID NAME REFUSE CONTAINERS FUQUA ADVANCED MAY RIBLET RETCO ENT. WASTE FABRICATING PRODUCTS MFG { PEN DATE FEBRUARY 1, 1994 SYSTEMS CORP i #11' QUANTITY. DESCRIPTIPN:- KENDOR,' : VENDOR VENDOR FRONT LOAD CONTAINERS 1. 5 EA 3 CUBIC YARD $301.00 $253.00 $311.00 $321.00 NIB 2. 5 EA 4 CUBIC YARD $347.00 $305.00 $353.00 $380.00 NIB 3. 20 EA 6 CUBIC YARD $567.00 $410.00 $491.00 $489.00 NIB k 4. 30 EA 8 CUBIC YARD $595.00 $479.00 $613.00 $610.00 NIB SIDE LOAD CONTAINERS 1.6 CUBIC YD 5. 10 EA 2 CUBIC YARD $237.00 $195.00 $295.00 $265.00 $207.00 6. 10 EA 3 CUBIC YARD $265.00 $220.00 $319.00 $280.00 $249.00 7. 20 EA 4 CUBIC YARD $312.00 $261.00 $363.00 $330.00 NIB DELIVERY 90 days 7 days IJA 3-30 days 30 days 21 days LL EARITEM - - 6 s e f ~ ~ t V i I f I j I.. i. 1 i i C PAGE 2 OF 7. I ~-i684 # ID NAME REFUSE CONTAINERS S & S WELDING PEN DATE FEBRUARY 1, 1994 X1160 I ,=,a; I FRONT LOAD CONTAINERS 1. 6 EA 3 CUBIC YARD $291.00 2. 6 EA 4 CUBIC YARD $333.00 3, 20 EA 6 CUBIC YARD $431.00 4. 30 EA B CUBIC YARD $513.00 SIDE LOAD CONTAINERS 6. 10 EA 2 CUBIC YARD $242.99 6. 10 EA 3 CUBIC YARD $276.00 I 'f 7r ?.0 EA 4 CUBIC YARD $324.69 DELIVERY 30 days I ; , 0 o~ I l i I I • I t , .y * i r i I 1 I I jt i I DATE: MARCH It 1994 CITY COUNCIL REPORT - 7 TO: Mayor and Members of the City Councrl ?m/ FROM: Lloyd V. Harrell, City Manager'!. L l-_ SUBJECT: BID / 1585 - FLEET VEHICLES QTos~ j RECOMMENDATION: We recommend this bid be awarded to the lowest bidder for each item as ndicated. Item 1 4 EA 1/2 TN sWB Pickup Karl Klement Ford $10,315.00 Item 2 2 EA 1/2 TN LWB Pickup Karl Klement Ford $11,866.00 Item 3 3 EA 3/4 TN LWB Pickup Village Ford $12,691.00 Item 4 1 EA I TN Truck Cs,SIChassis Karl Klement Ford $14,758.00 Item 5 1 EA 1 TN Truck Cab :hassie Karl Klement Ford $17,038.00 15,000 GvW, Diesel Item 6 1 EA 1 TN Truck Cab/Chassis Hudiburg Chevrolet $16,065.00 15,000 GVW, Gasoline item 7 2 EA 28,000 GVW Cab/Chassis woods GMC $29,318.30 Total bid award is $209,562.60 SUMMARY: This bid Is for the purchase of a series of Fleet Vehicles for motorpool replacement additions to the Motorpool Fleet. Each of these vehicles was approved during the ]993-94 budget process. Units will be assigned to Electric Metering and Substations, Building Inspection, Engineering, Fleet Services, Solid Waste, Parks and Street Departments. BACKGROUND: Tabulation Sheet. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Motorpool Operations, Cert icate of Obligation Activities and the varlous Departments of the City listed in the summary above. FISCAL IMPACT: These units will be funded by a combination of Motorpool Replacement Funds and Certificate of Obligation Funds and 1993-94 budget funds. Motorpool 724-025-M T PL-9104 $186,595.60 Certificate of Obligation $ 12,185.00 10 782.00 TOTAL Budget 209,562.60 i ~ a r' y~ M6. .;y rc(~ 1 CITY COUNCIL REPORT MARCH 1, 1994 Ay~`~'.<<~ym~ PAGE 2 OF 2 X19 3 ' ~-9~ - - u11y subad to d :Harrell City Manager l Approved: I , Name: To , C.P.M. f Title: Purchasing Agent ~l9AGCfPJA i i , x. I r. x r' My (r. rri j4 , ; I~ k< n l y' a ,n r i k 1 ~i i t' BID NAME FLEET VEHICLES BILL UTTER HUDIBURG VILLAGE JAMES NORTH TOYOTA CHEVROLET FORD OF WOODS TEXAS PEN DATE FEBRUARY 17, 1994 DODGE GEO LEWISVILLE MOTORS AUTOPLEX f DENTON 6ESCMMO -VENDOR-VGFIMR BN NDOR _MO 1. 4 1 /2 TON PICKUP, SHORT $12,618.51 $10,926.00 $10,339.00 $11,664.65 $11,033.46 E WHEELBASE 2. 2 1/2 TON PICKUP, LONG $14,250.92 $12,383.00 $11,955.00 $13,125.92 $12,643.87 WHEELBASE 3. 3 3/4 TON PICKUP $15,281.16 $13,045.00 $12,691.00 $13,664.77 $13,337.75 4. 1 TON TRUCK CAB/CHASSIS $19,631.78 $15,557.00 $15,231.00 $17,096.98 $16,741.97 6. 1 TON TRUCK CAB/CHASSIS, NIB $17,716.00 $17,685.00 $18,329.83 $18,659.99 6,000 GVW, 60' CA DIESEL 6. 1 TON TRUCK CAB/CHASSIS, NIB $16,065.00 $16,166.00 $16,658.16 $16,768.31 15,000 GVW, 84' CA GASOLINE 7. 2 TRUCK CAB/CHASSIS, N/B $29,356.00 N/B $29,318.30 N/B I 28,000 GVW DIESEL d j DELIVERY 45 DAYS 90 DAYS 45-60 DAYS 49-170DAYS 70 DAYS ,r a ` R I fri v w 1 ; 5 i I I a ',:a 3 .6 f•M r' lA - - - - t 585 - r BID NAME FLEET VEHICLES KARL ALLEN TED t KLEMENT SAMUELS ARENDALE PEN DATE FEBRUARY 17, 1994 FORD CHEVROLET) FORD DECATUR _ AN II E WR ~i36~i# ztT l7 EFf6Z?l~ f 1. 4 112 TON PICKUP, SHORT $10,316.00 $11,711.00 NO BID WHEELBASE 2. 2 112 TON PICKUP, LONG $11,866.00 $12,399.00 WHEELBASE 3. 3 314 TON PICKUP $13,204.00 $13,080.00 4. 1 TON TRUCK CAB/CHASSIS $14,768.00 $15,555.00 5. 1 TON TRUCK CAB/CHASSIS, $17,038.00 $17,520.00 6,000 GVw, 60" CA DIESEL TON TRUCK CAB/CHASSIS, $16,459.00 $16,170.00 15,000 GVW, 84' CA GASOLINE 7. 2 TRUCK CAB/CHASSIS, NIB NIB 28,000 GVW DIESEL t f DELIVERY 90 DAYS 80-120DAY _ t J ZZ 1 i f ti 11 DATE: ~MAftr" 1994 CITY COUNCIL REPOR~'r"~ - r TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager 2 SUBJECT: BID # 1539 - PRECAST MANHOLES, NECKS AND SWITCHGEAR PADS RECOMMENDATION: We recommend this bid be awarded to the low bidder Brooks Products, with unit prices listed as follows: 7' Manhole $2,680.00 each 36" Neck Extension $ 60.00 each Switchgear Pad $ 380.00 each 1 With an annual estimated expenditure of $132,700.00. SUMMARY: This bid is for an annual contract for the purchase of precast concrete manholes, necks and pads. These items will be listed by the Electric Distribution Department in installation of the underground distribution system. Manholes, necks and pads will be Warehouse Inventory and be on hand for the Electric Department as their need arises. Two bid proposals were received in response to two bid packages mailed. BACKGROUND: Tabulation Sheet. 1 PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: Warehouse Inventory, Electric Distribution Utility Customers. FISCAL IMPACT: Budgeted Funds for 1934 Warehouse Working Capital with a balance of $94,987.93. Reap ully sub ted: Llo d . Ha re 1 City Manager Prepared By: Name: Denise Harpool Title: Senior Buyer jAproved Name. Tom D.Shaw,C.P.M. Title: Purchasing Agent 161 .RGENL~7~ I r f i S BID NAME PRECAST MANHOLES,NECKS DALWORTH BROOKS & SWITCHGEAR PADS CONCRETE PRODUCTS j PEN DATE FEBRUARY 171 1994 - 15~SCATPf1Z5lT`_ _ VEAbd#~~; V1ri~}bOR - --~iFi~C?b##__ = iiFl~b~ VEFICSR 1. 20 EA PRECAST 7'X7'X7' MAHOLE $2,683.00 $2,660.00 WITH RING COVER, LADDER, AND NECK 2. 17 EA NECK EXTENSION-36' I.D. X $77.00 $60.00 12' HIGH, 6' THICKNESS WITH STEP PROVISION k 3. 30 EA PRECAST SWITCHGEAR PAD $400.00 $380.00 I UNIT PRICE MAY BE HELD FIRM FOR ONE YEAR, FOR i ^ ADDITIONAL UNIT PURCHASES 1 BY THE CITY OF DENTON ON AN AS NEEDED BASIS. I . YES / NO YES YES DELIVERY 10 DAYS 10 DAYS R A r5 i t ~ Q I I i 4n . I I - dI "a T 1] i . } a DATE: MARCH 1, 1994 CITY COUNCIL REPORT TO: Mayor and Members of the City Counc,l FROM: Lloyd V. Harrell, City Manager oC,tr 4: l_ _IC2 SUBJECT: BID # 1590 - PADMOUNTED SWITCHGEAR ~7 Q RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting r slieclfir$ti~ o- ns for each item: j - ~ Item I - Padmounted Switchgear Type 9 - Cummins i Supply $81800.00 ea Item 2 - Padmounted Swltehgear Type 10 - Prl eater #2 k Item 3 - Padmounted Switchgear Type 11 - Prlester #2 $8,801.15 ea $8,589.58 ea SUMMARY: This bid is for the annual contract to supply Padmounted switchgear for the City o Denton Electric Utility Department, Electric Distribution Division. The switchgear will be purchased as needed for new construction and maintenance of the Electric Distribution System. Lower prices offered by Prlester 01, Prlester# 3, Techline lrr.,, and Poleltne fail to meet minimum specifications forprotective coating, rigidity of frame, and other areas determined to be critical by Utility Engineering Staff. BACKGROUND: Tabulation Sheet, Memorandum from George Pool, Engineering Assoc ate. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Electric Utility y Dt ! 'partment, i I Distribution Division. FISCAL IMPACT: These fuses will be purchased as needed from 1993-94 Electric inventory Budget funds and charged to the appropriate account at the time they are used. j Res ally sub . d J ` •i o Harte t _ City Manager Aproved: :°j' Name; Tom D. Shaw,C.P.M. Title: Purchasing Agent i, p;. t ` ~ 116.11CLgbl1 t~: t 4.,! S ~ 0 , r 1 5 - - i o - - BID NAME PADMOUNTED SWITCHGEAR TECNC NE CU :MINS CUM#2INS WESCO POLELINE ELECTRIC PAGE i OF 2 PEN DATE FEBRUARY 17, 1994 E~Zl~# - YE D PETrI~ I R $6,696.00 $8,892.00 $8,100.00 $8,760.00 $7,269.00 E r 1. 20 EA PADMOUNTED S 91TCHGEA, TYPE 2 4EA PADMOUNTEDSWITCHGEAR, $7,938.00 $8,160.00 $0,882.00 $10,110.00 $8,119.00 TYPE 10 j 3. 6 EA PADMOUNTED SWITCHGEAR, $7,835.00 $9,162.00 $8,648.00 $9,650.00 $8,499.00 l TYPE 11 F MANUFACTUER A B CHANCE A B CHANCE S& C S & c A B CHANCE } DELIVERY ARO 10-12 16-18 1E3-18 16-18 16-18 18--18 ~ Fq' qll a .r UNIT PRICE MAY BE HELD in FIRM FOR ONE YEAR, FOR 1 , o ITIONAL BYDTHE CITY OFIDEN ON ON PURCHASES- N AS NEEDED BASIS YES NO YES YES ' YES/ NO W/EXCEPT FUSES ADD ADD l Y fs i i yi C f F , i p yy •I. I r i Y P 4 i y0 et qu •.vp~ Y I r ID NAME PADMOUNTED SWITCHGEAR PRIESTER PRIESTER PRIEST ER TEMPLE WATSON i M PAGE 2 OF 2 #1 #2 #3 ' PEN DATE FEBRUARY 17,1994 ! 1. 20 EA PADMOUNTED SWITCHGEAR, $6,764.25 $8,131.50 $8,074.95 $6,210.51 NO BID TYPE 9 I j 2. 4 EA PADMOUNTED SWITCHGEAR, $7,696.75 $8,801.16 $8,846.59 $8,931.00 I TYPE 10 3. 6 FA PADMOUNTEO SWITCHGEAR, $6,931.67 $8,Efi9.66 $8,471.88 $8,696.32 TYPE 11 MANUFACTUER COOPER S & C HALLBETTE S & C DELIVERY ARO 14--16 16-18 10-12 18-18 k y~ UNIT PRICE MAY BE HELD i FIRM FOR ONE YEAR. FOR ADDITIONAL UNIT PURCHASES BY THE CITY OF DENTON ON N AS NEEDED BASIS YES/ NO YES* NO YES ~'a o W/EXCEPT WIEXCEPT 4 FUSES 1 ~ 131 r 7 I q .J 1 PP ti ~r-.. t b CITY Of DENTON MUNICIPAL UTILITIES/901'A Texas street/uenton,TX 76201 MEMORANDUM +g,r~3P10.. T0: Tom Shaw, Purchasing Agent 4^yluc'~i 07 FROM, .,j7 George Pool, Engineering Associate,,3 _ DATE: February 23, 1994 SUBJECT:ENGINEERING _EVALOATIoN OF SWITCH BID-#1590_- The Engineering bid specification requirements for thedm unted hes switches were written t ensure tandl gocdatreliability. Past operational safety standards, sent requirements, theulowerscothat sts could without result these in omuchmhighericosts experience has j later. This was the case with some catastrophic blow-out failures i experienced hm AB Chance switches; hethe paint sfailure of the switch condensation y switches s bought from out of the EEI switches bought in problems and windows falling problems experienced due to 1990; and the differences in size, lspareppartsli etc. Presently, eighty percent of the switches installed in the field are manufactured by S&C. The crews are very familiar with the operationalce and dureervice has ebeeneexof this cellent. wit~ a . The competitors s and t'r of the product copy and measured their standards to the SSC switches. J Co this bid, #1590 30 switches were Shallbetter1, and AB Chance did not meet specifications. The on The one with less exceptions to the bid was AB Chance. They were six percent less than S&C, or about $500 difference per switch. Technical differences between S&C and AB Chance are listed below: F Comoat~litY 1, Ability to interchange parts such as bushings, fuses and switch mountings. + 2, Operation and maintenance. L c r 4~ s ,fi ' av y e,Y dp T' I t a o. L 6 y I` r C>:.-: -gyp 4 Bid #1590 Page 2 ~t e ~a 0 rational Safety 1. Switch blade design mechanism has a potential of failing in the "close" position. (See specification 2.05) 2, Fuse mounting design will maintain a possible voltage hazard level. Reliability } chnomatment 1. The fuse and swit allowc forr fire cants, water# etc-, tto bottom that could penetrate, increasing the possibility of a flashover failure. (See specification 5.02) Paint finish id not meet the 4,000 hours certified test ' i finishing d 2. standards required in the specification part 2.13.11. This will make the switch egrading the integrity and life of the switch tion, thereby d See Table 1 for a summary of the bids. GP:tn 02234005.mem cc: R. E. Nelson, Executive Director of Utilities Jim Harder, Director of Electric Utilities Joe Cherri, Electric Engineering Administrator Ralph Rlinke, Superintendent of Distribation i 1; t S4 r , r T s s~ , I ITEM N# 1. PADMOUNTED SWITCH EVALUATION FOR 20 TYPE PME-9 - MADE ! FUSE SWITCH W/O SWITCH W! DELIVERY ONE YEAR TOTALCOST. MEET 81DDER 8Y OLOER EA FUSE HOLD FUSE HOLD TIME WKS. FIXED COS 20 SWITCHES SPEC. PPoESTER COOPER $6,754.26 14-18 YES $135085.20 NO POLEUNE A_BCHANCE .95 $7269.00 7658.70 16-18 YES 153174.00 NO TECNLINE AS CHANCE $131,95 $e 898.00 $7,687.70 10-18 YES 5153 754.00 NO PRIESTER $MAI I AETTE $8y074.95 10-12 NO $101.499.00 NO CUMMINS S&C $8.100.00 16-18 YES $162,000.00 _ YES PRIESTER S&Ci_ $8131.50 18-15 _YES 5162830.00 YES TEMPLE S&C $8.210.51 16 - 18 YES00ea-11 5764 210.20 YES WESCO S8C 750.00 18-18 YES {10 ea) 175 000.00 YES CUMMINS Al CHANCE 5194.98 _58892A0 510,081.88 18-16 YES $201,237.60 NO i ITEM N# 2. PADMOUNTED SWITCH EVALUATION FOR FOUR TYPE PME-10 MADE FUSE . 6WI1CH wp SWITCH DELIVERY ONE YEAR TOTAL COST MEAT 8106E6 gY HO(MA EA FUSE HOLO COST EA ' TIME WAS. IXED COS 4 SWITCHES SPEC. PRIESTER COOPER NA NA 7698.25 14-18 YES 78600 NO TECHLINE ASCHANCE NA NA $7,938.00 10-18 YES $31,752.00 NO POLELINE AS CHANCE NA NA so, 119.00 18-16 YES Sn,478.00 NO q CUMMINS AB CHANCE NA NA $8160.00 18-18 YES $32.840.00 NO PRIESTER SAC NA NA $8.801.16 16-18 YES $35,204.60 YES PPoESTER LLBEIIE _ NA _ NA 846.59 10-12 NO 535388.36 NO CUMMINS S&C NA NA $8,88200 _ 18-16 YES _E35528,00 ,YES TEMPLE G3C---- NA NA _ _ - --$893100 _18 _1B._ YES LO eat _~35,72~ 00 YES _ ~ >a WESCO S&O --W1 --NA 510110.00 18-78 VES~10ea. 440.00 YE9 N [ ITEM N# S. PADMOUNTED SWITCH EVALUATION FOR SIX TYPE PME-11 =p ° MADE, FUSE SWITCH W10 , SWITCH W/ DELIVERY; ONE YEAR TOTAL; COST MEET v E E ME w 00A e s CHES opgg. PRIESTER COOPER 931.67 14-15 YES 1590.02 i'7 TECHLINE AS CHANCE $131.95 57835.00 $7988.95 10-18 YES 547801.70 h0 I PRIESTER SHALL 471.86 10-12 NO 350831.28 NO ~t. POLELINE ABCHANCE $84.95 $8499.00 06563.95 16-18 YES $51383.70 NO :51 417.S6 YES PRIESTER SAC $8.669.66 16-i8 YES CUMMINS S&C 848.00 18-19 YE3 1.88600 YES TEMPLE 66C - - 08,898.32 _ 18 - 1B_ YES 10 ea. _552,177.92 YES CUMMINS AB CHANCE S19I.99 59.162.00 X358.98 18-16 YES E56.141.80 NO WESCO S&C _ 560.00 18-18 YE3 10 ea_ $57,300.00 YE9 TABLE II f' -CITY r aCQUNC Ai l I I l I I V *PO N e r ~ I I I - c . r g08aCaNo_ ApendOem G - / / la ~-0 _ e- 1 y ORDINANCE NO. AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive sealed proposals for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described proposals are the bast responsible proposals for the materials, equipment, supplies or services as shown in the "Proposals" submitted therefore; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: i SECTION 1. That the numbered Items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Proposals" attached hereto, are hereby accepted and approved as being the best responsible proposal for such items: BID ITEM NUMBER NO. VENDOR AMOUNT 1565 ALL GTE ;151,537.00 1596 1 TECH PLAN INC. t 880006.00 1598 2 UHW INC. $ 58,000.00 SECTION II. That by the acceptance and approval of the above numbered items o the submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained In the Invitations, Proposals, and related documents. SECTION 111. That should the City and persons submitting approved and accepte Items and of the submitted proposals wish to enter into a formal written agreement as a rEsult of the acceptance, approval, and awarding of the proposal, the City Manager or his designated representative Is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in ilia Proposal and related documents herein approved and accepted. i r 1 V Y<"Nii~ r It qq-oa7 SECTION IV. That by the acceptance and approval of the above numbered items of the submitted proposals, the City Council hereby authorizes the expenditure of funds therefor written contract made pursuant thereto f as authorized herein owl or pursuant to SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this _ day of , 1994. i f i BOB CASTLEBERRY, MAYOR E ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: 1^ j f APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY 'j f i BY: a, ~t i' y y 0 JP. 1 • . r` 4 < I 1, •i. . . `tlW ftl 4 I DATE: MARCH 1, 1994 CITY COUNCIL Rl~O1tT (?I/ OD7 T Dgcrr>tio. 7`7' TO: Mayor and Members of the City Council FLV FROM. Lloyd V. Harrell, City Manager SUBJECT: RFP # 1565 - TELEPHONE SWITCHES RECONMENDATIOt.I_ We recommend this request for proposal be awarded as follows: $127,804.83 1. GTE - AMC Telephones 2. GTE - Waste Water Treatment Plant $ 28,386.98 Telephone System Total Award $156,191.81 SUMMARY: The proposal Is to furnish and install the required new telephone Plant upgradetion of the Denton Complex and the Waste Water Treatment both the Municipal 1. The DMC portion includes the items listed above as well as a number of new telephones. The majority of the phones will be brought with the current users when they relocate. i 2. The portion of RFP dedicated to the Pecan Creek Waste Water Plant I includes a complete replacement of an obsolete telephone system that is no longer ci)mpatible with the new communication technology. BACKGROUND: Memorandum and other documents from Gary Collins, Director of Services. I oratn PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: Information Services, Denton Municipal Center occupants, Waste Water Treatment Plant. FISCAL IMPACT: Fuods for the DMC portion will come from DMC Bond funds. The Waste Water Treatment Phrtie System will be funded from 1993-94 budget funds. Resp . ull subm i to d Herre I City Manager r f.,? Approved, Name: Tom D. S1taw,C.P.M, Title: Purchasing Agent ti r.• S 01770 CITY of DENTON, TEXAS 215 E MCKINNEY/DENTON, TEMS 762011 TELEPHONE (817} 566.8200 DATE: February 2:1, 1994 F T0: Lloyd Harrell, City Manager 1 FROM: Gary A. Collins, Director of Information Services 1 SUBJECT: Telephone PBXs. r We are recommending that the City of Denton purchased a Northern Telephone Meridian S11 from GTE for bath the Denton Municipal Center and the Waste Water treatment plant. GTE offered this equipment at.the lowest cost of the three vendors responding to our Request for Proposal. GTE's cost for this equipment will not exceed $132,387 for the DMC and will not exceed $28,390 for the Waste Water Treatment Plant. These amounts will include the funds for an additional phones for the Police Department and the Municipal Judge as well as the consulting fees we inuurr from Doug Arnold Limited. The funds for the PBX at the DMC is budgeted in the renovation and move to DMC project and the funds for the PBX will come from the Utility Funds. Both of these Items ate under their j respective proposed budgets. I have attached for your review both a summary and a detail breakout of the three vendors responses associated with each I project,. If you have any questions or I can be of further service please feel free to call me at anytime. : - - Vary Coll ins - Director of Information Services P M1~ ! .1 ! 1 ! 1 i ~ W,;p COMPARISONSq OF RFSP FOR TELEPHONE SYSTEMS EXECU 11 SW 0 ITEM DESCRIPTION 13TE ! TONE BELL L7'l1C I MAIN SWITCH (Irist311ed) 24,377.06 75,666.00 62,353.96. ,WIRING 34,189.59I/A 13,187 .50 i,ADDITIONAL CARDS & INSTALL 3,830.47; 2,420.001 2,420.00 !8 HR UPS I / A 5,988.00 I / A !T1 ASSEMBLY I I A ; 5,483.00 1; A MOVE FIBER TERMINATION 1,013 00 ° I / A 1 ! A TOTAL FOR DMC 63.91012 89,757.001 77,961.46 OPERATIONS GTE MUST DO REMOVE 25 #S FROM CH 660.00 660.00; 650.00 CLEAR !REMOVE POLICE #S 2,6400 1 2,640.001 2,640.00 RELEASE 19 UPGRADE CH 22,227.80 22,227,80 22,227.80 RELEASE 19 UPGRADE SC 3,360.79: 3,860.79' 3,860.79 RELEASE 19 UPGRADE Pei 3,860.79' 3,860.79; 3,860.79 1 GTE MUST DO TOTAL' 33249.38 33,249.38 33.249.38 INFOTEXT UPGRADE UPGRADE OS TO CS PLUS 1.-00 2,895.33' 2,895.33' 2,895.33 INSTAMPC STATION ADMIN 3,550.001 3,950.00' 3,950.00 INSTAKIAC MER MAIL ADMIN 1 2,875.001 2,875.00'. 2,675.00 FRAUD ALERT INSTALLATION 400,00! 400.00 400.00 , MULTI SITE -OFTWARE 3.000.00' 3.000.001 3,000.00 1 s 1 INFOTEXT UPGRADE TOT, 13,120 33 13,120.33 ! 13120.33 ()MC GRAND TOTAL 115,279.83136,126.71'124,331.17 40 CONDUIT FROM GEN CONT 2,750.00 2,750.00 2,750.00 CONSULTING FEES 8,525.00 8,525.00 8,525.00 ;48833 PC (COMPUSA) 1,000.00' 1,000.001 1,000.00 SVGA MONITOR (COMPUSA) 200.00; 250.00] 250.00 DMC PROJECT GRAND TOTAL'127,804 83'143,651,71 136,856.17 c ' WASTE WATER TREATMEvr AMAIN SWITCH & PHONES 24,197.45 25,635.00 21,72723 AMPLIFICATION COSTIDISC (1.250.00) I'A UA l+. 4 INSTALLATION 3,952.50 1 IiA 6.805.00 ry ' UPS VA 2,420.00 I'? NEW PAGING SYSTEM 1,487.03 2,'30.00, D,a8 - a WASTE WATER TOTAL 28,386_93 30,.435,00; 28 532 23 4 t E =r t SUMMARY COMPARISONS3 OF RFSP FOR TELEPHONE SYSTEMS - EXECtJ- ITEM DESCRIPTION GTE TONE 1 BELL l^ DMC; PROJECT GRAND T07AL~27,804.83'148,651.71 +136,856.171 i WASTE WATER TOTAL r 28,386 98 30,435.00 28,532.23! Does not include fiber optic run behyeen wiring closets in DMC ,l f i Lr Y l a ~ x }L! ♦ Il 1 } IZ ~ r - 5 } ~ : t DATE: MARCH 1, 1894 CITY_ COUNCIL REPORT Mayor and Members of the City Council TO: City Manager`-_ FROM: Lloyd V. Harrell, OiJ7 ~U SUBJECT: RFSP # 1596 - COMPUTER ROOM MOVE request for proposal be awarded as follows: RECOMAAFNDATION: We recommend this ; gg,006.00 1• Tech Plan Inc. - Room design geand buildup 51 000.00 2, UHIV Inc. -Move and p e equipment 148 006.00 i S~rgARy; This proposal is for the relocation of the information Services Dep~rtm it equipment from the existing location to the Denton Municipal Center. furnish and install the built up floor • Tech plan will layout the room, 1 { along with other associated activities. of the equipment along 1 2, UHW will do the actual moving and pro-steging with the re-assembly activities. The relocation will start on a given Friday at midnight and bo completed by the following Monday morning prior to the start of the normal work day. BACKGROUND: Memorandum and documentation from Gary Collins, Director of 1 ormaticn services. 9 DEPARTMENTS OR GROUPS AFFECTED: Information Services PROGRAM. a Center. WORN vit es ai a ton u c p FISCAL IlRPACT: This relocan will be funded from DMC Bond funds. The project rema n t n budget guidelines. F 49p ly sub arre l ger r~ . Approved: ` am,. om . Shaw,C P M• % E Title: Purchasing Agent _ ~ IN.AORIIDL R'. r / 4 , t 4 VWAft~ CITY of DENUWg TW,9 2i5 E, McKINNEY/DENTON. TEXAS 762011TELEPHONE- (8J68'8200 M _Q _R A N P U -N DATE: February 23, 1994 TO: Lloyd Harrell, City Manager FROM: Cary A. Collins, Director of Infurmation Services SUBJECT: Computer Room euildeut and Move I am recommending that we split the awarding of this Request for Pioposal between two vendors. This will allow us to ensure continued operations without loss of normal service to any of the A other departments including the library and resume normal operations by 8:00 AM Monday morning. I am recommending that we have Tech Plan do the computer room buildout and UHW corporation perform the equipment move and prestage phases of this project. By awarding the RFp in this manner the City of Denton will get the lowest cost for this project which is =147,369 including the move 1 of the laser printer by Xerox. These funds are budgeted in the ! Renovation and Move project for- the DMC. ~ Attached for your review is both of summary and detail comparison of the three vendors that responded to this RFP. It you have any questions or I can be of any further service please feel free to call me at any time. Cary K. Collins Director of Information Services 11 x, i{ C• Vex r' a 1 } COMPUTER ROOM MOVE o~p0 - ~UMMARY Ap" TECH ITEM PLAN UHWT IBM GRAND TOTA 148,191 187,8401 187,633 RECOMMENDATION Tech Plan Room Build Up 88,0066? I UHW Move & Prestage _ 58,0001 ~Recor mmendad Total 146.006'i Laser Printer (Xerox) 1,0811 i Pro ect Toga 147 087 1 i ~ II I j / y J , I I f 1 i t ' }y ~ t r`'f err ~,i, / rr "f t fir, try 4¢~~t•` ' e y ^ iJJy `~r. +a•w.a.1s ~L A xr 5 a~ ( f Y l COMPUTER ROOM MOUE - _ i0oF~0 ' TECH ITEM PLAN UI4W IBM Raised Flooring 10,160 129,8401 18,108. Cables for Equipment 2,1761 3,647 Emergency Power Off 6801 1,205 UPS 14,895 37,2421 Generator 31,260' 45,190 POU and Installation 5,120, 0 , Air Conditioner & Installation 11,830 22,435 Performance Bond 3,250 0 Sliding Glass Door 6.9401 4.025 SUBTOTAL I 86,331 1 129,840 131,852 Partition Wall (Security) 2,515 2,2441 8 Duplex Outlets (Security) 410 385 SUBTOTAL. 89,2561 129,8401 134,481 ALLOWANCES Air Conditioning (750 (16,025 PDU 500 VA TOTAL ROOM BUILD U 88,006 129,840 118,456 E Equipment & Furniture Move 7,185 5,000 14,330 Coordination Charges 1 1,847 Prestage CPU & Disk 551000 55,000 55,000 Credit for Old Equipment 2,000 (2, (2. TOTAL MOVE & PRESTAG 60,185 58,0001 69,1771 I j GRAND TOTAU`ti7SaT,S331 RECOMMENDATION Tech fan Room Build p 88,008 UHW Move & Preotage 58,000 Recommended Total 148,006 Laser Pdnter'(Xerox) 1,081 Project Total 7,071 "r r )i Y CITY NCOUN( 'r r I ~ I~ I I i i i _J IPA /Ion it r v A0alNte o t3?te _ 9 ORDINANCE NO. / AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH PURCHASES FROM REQUIIREMENTSIOFOCOMPETITIVE BIDS AND PROVIDING FOR AN EFFECT!VE DATE. WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or payment by the City in an amount exceeding $15,000 be by competitive bids, except in the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to f preserve the property of the city, or It is necessary to protect the public health or safety of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment; and, f WHEREAS, the City Manager has recommended to the City Council that it is necessary to urchase goods or services due to the following emergency conditions outlined n the memorandum attached hereto as Exhibit "A", incorporated herein by i reference; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1. That the City Council hereby determines that there is a public calamity that makes it necessary to act at once to appropriate money to relieve the II necessity of the citizens, or to preserve the property of the city, or to protect the j public health of the citizens of the city, or to provide for unforeeen damage to public { property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equipment, supplies or services, as described in the { "Purchase Orders" attached hereto, are hereby approved: PURCHASE AMOUNT ORDER NUMBER VENDOR 41491R DARR EQUIPMENT $40,267.78 SECTION II. That because of such emergency, the City Manager or designated j employee is hereby authorized to purchase the materials, equipment, supplies or 1 services as described in the attached Purchase Orders and to make payment { therefore in the amounts therein stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids. I 'o a I. 1: S Ir Y V `I f 'DO ~r f ,31 ~ q~l SECTION III. That this ordinance shall become effective immediately upon its passagead approval 1994. PASSED AND APPROVED this the day of BOB CASTLEBERRY3 MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: i APPROVED AS TO LEGAL FORM: I DEBRA A. DRAYOVITCH, CITY ATTORNEY a t BY. i i I I r r` i f i r. 5 5 n r .r f r r X_y ' ro r, G r a ' s s. DATE: MARCH 1, 1994 CITY COUNCIL REPOR ecd,i~t0 TO: Mayor and Members of the City Ccuncil Ago7,Illrn ` FROM: Lloyd V. Harrell, City Manager J ~G SUBJECT: PURCHASE ORDER 141491R - DARR EQUIPMENT RECOMMENDATION: We recommend Purchase Order 41491R to Darr Equipment be approved in the amount of $40,267.78. SUMMARY: This purchase order was approved by Council on December 21, 1993 in the amount of $15,622.66. At that time the amount was based upon a quotation from Darr Equipment after a surface inspection of a 1985 model 973 Caterpillar Trackloader. It was determined that the unit required rebuilding of the under carriage, tracks and rollers. Darr picked tip the machine and took it to their shop for repairs. After the tractor was disassembled additional heavily worn component parts were discovered. The additional $25,577.24 is to cover cost of these additional repairs. The 1985 Caterpillar 973 has a replacement cost of approximately $260,000.00 for a new equal size machine. Normal life expectancy in a landfill operation Is 10 years. The recommended repairs should give us an additional 4 to 5 years useful life on this machine. BACKGROUND: Purchase Order 44149IR and fax letter from David Brodnax, Darr Equipment Service Advisor. ` PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Fleet Services and Landfill Operations. FISCAL IMPACT: 1993-1994 budget funds for sublet equipment maintenance 710- 025-0580-8710. Respe ully submi t o d V arreli { City Manager c ! Approved: ~ Name: Tom D. Shaw,C.P.M. p Title: Purchasing Agent a s t '11. a- ,d x THIS IS A PURCHASE ORDER NO: 41491 CONFIRMING ORDER es, de must appear s all (if MARKED) This number invoices, delivery slips, cases, DO NOT DUPLICATE y ctns, boxes, packing slops and bills i Bid No: Dale: 02 10 94 Page No. 01 Reg No~ CITY OF DENTON TEXAS HASING Orlt ION I 90 ExAS Pl1R C8 1 7/383 -7 1500 DIFW WEIRDA817/267-OC4NTF K 8 1 71382-2 692 354 VENM DARR EQUIPMENT CO DELIVERY CENTRAL RECEIVING S14 NAME- P O BOX 20737 ADDRESS FLEET SERVICES ADORE SS TX 75220 804 TEXAS ST. DALLAS DENTON, 'TX '76201 VENDOR NO. DAR49000 DELIVERY QUOTED 02 15 94 FDB DESTINATION BUYER TS TERMS DESCRIPTION - - UNIT PRIDE MFG NAME CAT 9 973 40,267.7010 40,267.70 001 1.000 EA VENDOR CAT. M N / A CITY 9 92935 RIG /2525 REBUILD COMPLETE UNDER CARRIAGE AND TRACKS ON UNIT u C9 cn ~y C? I S; 1 a tl P GE TOTAL s 4 OR NO TOTAL s 40217 70 8710 40,267.76 Ll~qkkfk~i 710 025 0580 ..t I terms Nei 7t.with Quplii:Ne ropy e. Stripping instr"loori : F.0.9. Oestirwtion repaid hoo,,, .A..... '~W S, pi~iN9 Irreolee 5_ No federal or state sales tax shall be inctvded urc ring Divlslon 11iC b Abe III Pay$le St in prices billed !19 E McKlmcy VENDOR-ORIGINAL Denton, tk 7620,1./,!99 a i .Y f~ a{F/ B 1 tES 1e X94 12:54 r, Q P. i `r :0 ff -Y , , J~JDARR EQUI PME q,~.. Nr oa P.O. kx 6407x8 Dp&4 TX • M344M ~ 314/7!1.1000 M8'IRO K4p06p SAX TRANSMITTAL DATE r i TOs~~Q,,: FROIN't D VzD BRODN1lX COMPANXs 4 COM1viaM DARK EQUIPMENT COIIDAN7t j ADDkESBs ' ~ ~ ADDRZSStiTRV~ S 73061' FAX #-[,2 3 G'~Z FAX 1. r21/ 7i 1 972 OFFICE #i214 121-2 i99770 MlS88ACE s I k f oil 14 1.. • ' .f , r r ~!-i. M..~,--~~ Nor TOTAL. NiJMBEA Or 1aAaas Mumma ~8 PAGZ2 I E url~~~tr„ju ~`4"i~OL'rty f'~ J uj7?~y ~.Fx~..•~~ ~;,r~'ii:' !1--~-'~'•.,1 ~11 .e~~a T'~~~ i j ~ X11 9~ r.e-.. r 1 r}'~`'.+~~f t 11 ...!I .13>>' i,~ KtAj,', r!, + , ' ; bun : PL woetl~ • on~vtnv rt. 1, • .a". .h.. 4. ir..'. y. .1 .a j w~FuL, 1 FEB 10 194 13:50 PAGE. 001 s ONE- v ya r 1 i I FEB 10 '94, 12155 P.2 . 73 - 90.,. it tin - ~-w +?f SlaAf A44o , h~c~~~ cXU~kP " ,y e Abp n. fA4, X~ ~a►~- a -It, t~r~~,.an x~; iu. A,_ f ~ ~aa ~6 1 bo AOaA.ti PAGE.002 10 '94 13151 t yr , i CIT'Y'-- ~COUNC ~I ♦r 0 M 1 1M ~r I Now- F i b:\porter\JAaMr-o Apdalte _ COb bete 3 - / /ofC/ ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY ATTORNEY TO APPROVE THE PROPOSED JUDGMENT IN CITY OF DENTON VS. JOHN W. PORTER AND WIFE, MARGARET G. PORTER RELATING TO THE EXTENSION OF THE RUNWAY AT THE DENTON MUNICIPAL AIRPORT; AUTHORIZING THE EXPENDITURE OF FUNDS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, John and Margaret Porter have approved the terms of a proposed judgment to be signed by the Judge of County Court at Law No. 3 of Denton County if the city of Denton concurs with the terms of such judgment; and WHEREAS, the City of Denton desires to extend the runway at the Denton Municipal Airport and finds that the terms of the proposed judgment are reasonable and would allow progress on the runway extension project to continue; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That it authorizes the City Attorney to execute the proposed Judgment in Cause No. CV-92-00522-C, styled City of Den on BLS. John W. Porter and wife. Margaret G. Portg, that is attached hereto and made a part hereof for all purposes, if such judgment !s executed by the attorney for the individuals and lienholders owning an interest in the property being condemned. f S.$Q'i'ION iI. That it authorizes the expenditure of $26,293.00 f for the purchase of 9.6 acres in fee simple and such other expenditures in accordance with the terms of the Judgment at such time as the Judgment has been signed by the Court. SECTION Iii. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR f ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: ` APPROVED AS TO LEGAL FORM: (I DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: ' L~x~"t C f ii ( r x r -w l f!6 . I 00 7 NO. CV-92-00522-C o 71 CITY OF DENTON, § CONDEMNATION PROCEEDINGS Plaintiff § FILED WITH THE JUDGE OF VS. § THE COUNTY COURT AT LAW 5 NO. 3l IN JOHN W. PORTER, and wife, § DENTON COU`.T~ F Y, TEXAS MARGARET E. PORTER, § Defendants § JUDGMENT on this the day of 1994 in the above styled proceeding came on to oe considered the Award of Commis- sioners filed with the Judge of the County Court at Law No. 3 of Denton County, Texas, on the 20th day of January, 1993. And, it appearing that the parties have agreed and compromised this matter, and have agreed to waive objections to such award which are on file in this matter, and acknowledge same by the t signature of their counsel to this judgment. i And, it appearing that the City will pay the sum of Twenty-six Thousand Two Hundred Ninety-three and No/100 Dollars ($26,293.00) for the fee simple title to that certain property situated in the City of Denton, Denton County, Texas, being heretofore described in the Rward of Commissioners referenced above which is incorporated herein and made a part hereof for all purposes. ` IT IS THEREFORE ORDERED, ADJUDGED AND DECREED: r- 1. That the Commissioners' Award in this proceeding, as modified below, is adopted as the Judgment of this Court; 2. That the City of Denton, Texas does have and recovers from ,r f, John W. Porter and wife, Margaret G. Porter, the fee simple title in and to that certain property (9.6 acres) situated in the city of 'f S s 3afy Denton, Denton County, Texas, being heretofore described in the incorporated Award of commissioners, and the same be, and is hereby vested in the City of Denton, Texas; 3. That Defendants, John W. Porter and wife, Margaret G. Porter do have and recover from the City of Denton the said sum of Twenty-six Thousand Two Hundred Ninety-three and No/100 Dollars ($260293.00); 4. That John W. Porter and wife, Margaret G. Porter will not be responsible for erecting or maintaining a fence between the 9.6 acres herein vested in the City and the Porters$ remaining property. The City of Denton shall be responsible for erecting and maintaining a fence to keep livestock pastured on the Porters' property from roaming out onto City of Denton Municipal Airport runways or taxiways. 5. It is further ORDERED that all costs of court in this behalf incurred be and the same are hereby taxed against the party incurring same, and that the City of Denton may have its Writ of Possession, if same is necessary, upon payment of the Commis- . sioners' Award into the registry of the Court or to John W. Porter and wife, Margaret G. Porter directly. " j SIGNED this the day of , 1994. o JUDGE PRESIDING COUNTY COURT AT LAW NO. 3 DENTON COUNTY, TEXAS J ii Judynrcnt/v.p. 2 3 i i . 1 APPROVED: 60 MICHAEL A. BUCEK _ ASSISTANT CITY ATTORNEY CITY OF DENTON, TEXAS i IKE GRIFFIN, ATTORNEY F JOHN W. PORTER AND WIFE, MARGARET G. PORTER { 1 a a 'rj r ~udaneat/P~p~ 3 sG t5 i r XITY- -~COUN( f AZT.... I i a • •t • III I I I ' I r =pnda aNo. -4 0 _ lI's i_/-fi CITY COUIJCTL REPORT FORMA Dace_ 3T /e/rop TO: Mayor and Members of the city council FROM: Lloyd V. Harrell, City Manager SUBJECT: Ordinance to establish 30 mph speed limit on Windsor Drive from Hinkle to Bonnie Brae ~I RECOMMENDATION: Traffic Safety Commission recommends approval Parks Board recommends approval Staff recommends approval SUMMARY: This ordinance would raise the speed limit on this portion of Windsor Drive from 20 mph to 30 mph BACKGROC~D This portion of Windsor Drive was originally zoned 20 mph. The existing ordinance at that time required such a reduced speed limit on portions of streets adjacent to parks, schools, and churches. Current ordinance does not include parks. Now, a wide sidewalk has been constructed along Windsor, on the north side, for pedestrian and bicycle traffic; therefore, E conflicting vehicular and pedestrian/bicycle traffic movements on Windsor have been separated. Also, the rugby -,.,.d soccer fields and parking lots are being moved further north of Vindsor to locations that can also be accessed from Bonnie Brae. The North Lake Homeowner"s Association, which had worked in the past to retain the 20 mph speed limit, is now in favor of raising the speed limit to 30 mph because of these new improvements. The association has been involved throughout this process. PROGRAMS ^FPAUrMFNT$ OR GROUPS AFFECTED: The general public, Police Department, and Engineering & Transportation Department FISCAL IMPACT: Some of the existing 20 mph signs will be converted to 30 mph signs f and posted. Caution signs will be placed at each end of Windsor to 1 warn motorists to drive safely through the park. Estimated cost $100 for sign materials. p [7`, ' ~Stu n t RESPE LILLY SUBM TIED: 1 d Harrell City Manager Prepared by: Paul Iwuchukwu Traffic Eng'_neer Approved: ~iarC-aM'o. ~ 7 *',',tVfki & Transportation Engineering AEE002SC aQ :k i i 3 t, ^ ii . w+ t^Silllft,.~dM..i. k r. Traffic Safety Memo n January 3, 1993 page 3 ? ITEH f3 pROP0.~ Tfl ~ISB $pkFn rIMIT TO 30 MPH FROM 20 MPH ON WINDSOR DRIVE tETWICBN HINUS AND BONNIE BRAEt This portion of Windsor Drive wag constructed in the later 1970's when North Lakes Fark I-as developed. Since the entire road ran through a park, the ordinances in effect at that time recommended 20 mph for roads that were adjacent or through parka. Windsor Drive was classified as a secondary arterial in the Denton Development Plan (1980'x). North Lakes Park is a major generator along with several subdivisions including North lakes, Westgate, Westgate Heights, and other. This long stretch of Windsor is difficult to travel at 20 mph and ,,.c=t of the actual park uses have t been moved north of the road. The difficulty may arise from the fact that the original design speed was 35 mph. The most recent access point to the major parking lot for the soccer and bisebball field expansions is now off Bonnie Bras. The pedestrians, jogq s rugby wfield will not trail used. and eliminates bicyclists those aconfli conflicts. the Those weekend games will be played on one of the new soccer fields. The North Lakes neighborhood is the petitioner for raising the speed. Their hope to that this will ancourage the through traffic In this area to use Windsor and not cut through neighborhoods. Staff contacted residents along Georgetown and near Hinkle who were all in favor of the proposed speed limit change to 30 mph. The letter from Lisa Jenkins, the North Lakes Association President, is { enclosed. Staff recommends approval to raise the speed limit on Windsor to 30 mph from Hinkle to Bonnie Brae. Windsor functions as a major collector now and the possible conflicts have been basically I eliminated In the recent upgrade of North Lakes Park. The Parks ill issue on J nuary i24c'n. to backup nand.decision wwill board consider i this also r be provided to fully inform them of all relevant details. Parks staff is currently in support of the change. i i ARROO2FE °o Traffic Safety Minutes January 100 1994 /r page 13 7 Sc_- ITEM 13 PROPOSAL TO RAISE SPBSD LIMIT TO 30 MPH FROM 20 MPH ON WINDSOR DRIVE BETWUN HIN]CLE AND SONNIR_BBA&l Iwuchukwu presented the request. He said this portion of the street was on Windsor Drive from Hinkle to Bonnie Brae. This section of the street was originally designed for 35 mph speed limit in the 70'e. d At the time, the street was built, there wee a city ordinance that € stated all streets adjacent to parks, schc+ols, and churches would have 20 mph speed limit. That was the only reason that section of I` ( the street was zoned 20 mph. You can understand why people are having difficulty driving 20 mph because the street was originally designed for 35 mph. Also at that time, most of the facilities in the park could only be { accessed from Windsor Drive, now there are alternatives. The new € system would have most of the soccer fields and other facilities y being accessed from Bonnie Bra. The North Ickes Trail neighborhood is an advocate of this request for removing 20 mph. The Parks and !I Recreation Department is also in support of raising the speed to 30 mph. Host citizens have called in support of raising the speed limit. Staff is in full support of this. The Traffic Safety commission would be making this recommendation to the parks board which will meet on January 24th of this month for final recommendation to City CouncJl. Devine said she Crove there this afternoon and 35 mph seems a ` reasonable speed. She drove 30 mph and there was no problem. They drove through the subdivisions too. The houses all have fencing, there is not anything near the street, and there is a sidewalk on the north side. Iwuchukwu said before it can be rsised to 35 mph, staff mast by low do anything other that has to engineering 85% percentile speed to be around that figure. STAFF RECOMMENDATIONt Approval OOb(MiSSIONEASi ndmon econdedmtheomotion. Motion passed u an'.mously. mph. Re t a" e ft% rfi j j Q . • r PPARageR 5ADVISORY BOARD MTG-JAN 24, 1993 :T y`6O 7 _ 4- Park Board Coa s-0 ]s for 1994. 8 Doug Chad yk6k/suggested that e goa a and Member take information collect,•d at this meeting and spend t before the ne~xt meetingq putting toA~her a list of and objkbtives, Thfs item w11 be placed back ot~ , fiends. The Board unaylmously agreed with a February V. ACTION ITEMS, this suggestion, 1• Proposal to raise speed limit to 30 MPH from 20 MPH on Windsor Dr, between Hinkle and Bonnie Brae. f Jerry Clark, City Engineer North Lakes Homeowners Association submitted to theeTrafficrSafety Commission, to raise the speed limit from 20 MPH to 30 MPH on Windsor between Hinkle and Bonnie Brae. reasons were given to justify this request; The following ! 1•) The original heavy flow of pedestrian and bicycle traffic has been reduced by the construction of hike and bike trails running parallel to Windsor Dr. 2•) Installation of a road off Bonnie Brae into the athletic field parking area should divert athletic 3,) event traffic from the residential streets, will north end of tplayed on the new soccer fields at the park. , Doug Chadwick motioned to recommend the increased speed limit under the condition that the Traffic Safety Commission examine imposing these precautionary measures: 1•) Cautions signs at both ends of North Lakes Park at Windsor. 2•) 20 MPH buffer of an appropriate distance of about 200 feet, including a pedestrian crosswalk at both ends of the area. Neta Stallings seconded the motions all ayes, no nays, motioned carried. Rich was approached regarding _ moead :cent to Avondale Park, in return nfororetrib ti no'- of b8 k t"wed on the property in the amount of $ land is-u deveiopable by the owners, but •000. The r Recreation Parks and park. The Park tment could utilize it for expansion of the developments, rd will be kept ntormed of any further 2. Tentative date for the a rua 1994. eating is February 21 VII. ADJOURN. , f Wition adjourn was made by Doug Chadwick and secon on• Mee..ing was adjourned at 8:0o P.M. Y Loyce 02014071.WP5 i I ` i i O ~ ra.c a r; fl, a~ Ns o y■~ PAYNE DR. dt y ~J[ I~"-' ►NKS~ O T ` II a , Lt~l~ ~V Two H GGMM LH. a L_.-Q nva, R. - ~J G7 / M R I Al A >a~ir w ~ WY. 360 HEIM I, t"VEASITY DR. WEST r }1_~.-~ E_ J l M Clg CaFan.L ON® , ❑ MEN ❑ c "E: f L scgrpmge a O° C7 ❑ S RIP A DEiuD Il For -0"A .5, ' r 1 i,. E.\WPD0CS10RD1W1RDS0R.D1I ORDINANCE NO. 76i(V AN ORDINANCE DESIGNATING AND ESTABLISHING SPEED ZONES ON WINDSOR DRIVE FROM HINKLE STREET TO BONNIE BRAE STRMO; PROVIDING FOR A PENALTY OF A FINE NOT EXCEEDING TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; REPEALING ANY OTHER ORDINANCE IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORCAINS: SECTION I. That based upon an engineering and traffic investi- gation heretofore made as authorized by the provisions of TEX. REV. w CIV. STAT. ANN. art. 6701d, section 169, the following speed limit is hereby determined and declared to he prima facie the maximum reasonable and safe speed for east and west bound traffic on Windsor Drive, and such speed limits are hereby fixed for vehicles traveling upon the following portions of Windsor Drive, and parts i thereof: d LOCat on gxten Speed Limit Windsor Drive From the west right-of-way 30 mph line at its intersection with Hinkle Street to the east right-of-way line at its intersection with Bonnie Brae Street. i SECTION II. That an individual adjudged guilty of exceeding j this speed limit, when signs are erected giving notice thereof, shall be guilty of a misdemeanor, and punished by a fine not to exceed Two Hundred Dollars ($200.00). I SECTION Iii. That if any section, subsection, paragraph, sen- tence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is held invalid by any court ! of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance, and the City council of the city of Fenton, Texas, hereby declares it would have enacted such remaining portions despite any such invalidity. SECTION IV. That. all ordinances or parts of ordinances in force when the provisions of this ordinance become effective which I are inconsistent or in conflict with the terms or provisions contained in this ordinance are hereby repealed to the extent of any such conflict. r, SECTION V. That this ordinance shall become effective fourteen (14) days from the date of its passage, and the city secretary is Y_.. _9- 3~0~8 hereby directed to cause the caption of this ordinance to be E published twice in the Denton Record-Chronicle, the official news- paper of the City of Denton, Texas, within ten (10) days of the E date of its passage and approval. PASSED AND APPROVED this the day of , 1994. ~I BOB CASTLE BERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY i t BY, APPROVED AS TO LEGAL FORM: } DEBRA A. DRAYOVITCR, CITY ATTORNEY BYr If B ~ 11 ~I PAGE 2 _-Q7- 3--4~ hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-chronicle, the officil of news- paper of the City of Denton, Texas, within ten (10) days the date of its passage and approval. PASSED AND APPROVED this the day of , 1994. f BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY,. - v I d ,t a1 r ✓~i 4 f, PAGE 2 :f I =C I'TY- COUNC i~l jl i I r t ' e L A9 rtdaN _~.~._Q2 Agenda lts March 1, 1994 / e'' CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: CONSIDER APPROVAL OF AN ORDINANCE RELATING TO PROFESSIONAL ENGINYERING SERVICES FOR THE LANDFILL WITH BAKER-SHIFLETT/ENCON, INC. RECOMMENDATION: The Utilities Department recommends approval of the contract with Baker-Shiflett/Emcon, Inc (SSE). for an amount not to exceed $110,537.00. SUMMARYO SSE will drill and sample 31 borings, perform laboratory testing, install nine piezometers and provide other professional services. These services are required so that the landfill expansion can be designed and permitted. BACKGROUND: The present landfill will reach capacity by January f 1997. The City has hired HDR Engineering, Inc. to design and get the landfill expansion permitted. The geotech- nical services performed by SSE are ar Important part of this process and must be completed before landfill design can begin. PROGRAMS, DEPARTMENTS OR GROUPS AYFECTED: Citizens of Denton, Denton Solid Waste Department, HDR Engineering, Inc. and Baker-Shiflett/Emcon,inc.. t ? FISCAL IMPACT: The soil boring and associated geotechnlcal work is for an amount not to exceed ;110,537.00. t }J, / RESP FULLY 8141 D Ll d V. Harre , l' City Manager T ,t r 9~l ^60 Pr red b I~ Ho r Mart n avT/j Director of Envi nmental Operations Approved by: V ` yV~ Robert E, elson, P.E. Executive Director of Utilities Attachments I. Contract II. Ordinance '4444''~ 4 Y,tl y I i ` E Y tp' l S E:\NPDOCS\ORD\UKEA 6e~ ORDI'AANCE NO. _ AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWkEN THE CITY OF DENTON AND BAKER-SHIFLET4'/EMC01J, INC. RELATING TO PROFESSIONAL. ENGINEERING SERVICES FOR. SOIL TESTING AND BORING SERVICES FCA THE DENTON LANDFILL: AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: b t SECTION i. That the Mayor is authorized to execute an agreement between the city of Denton and Baker-Shiflett/Emcon, Inc. relating to professional engineering services for soil testing and boring services for the Denton landfill under the terms and conditions contained within said agreement, a copy of which is attached hereto and made a part hereof. SECTION Ii. That the City Council hereby authorizes the expenditure of funds not to exceed one Hundred Ten Thousand Five hundred Thirty-seven Dollars ($110,537.00) for the services required pursuant to the agreement. SECTION III. That this ordinance shall become effective , immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR ATTEST: { JENNIFER WALTERS, CITY SECRETARY I BY, j i APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY 1 ' BY., J- .1 s 9y-607 AanBaxaAND BARER SRITLETT/EAClOtDE INC ' TEXAS a s THIS AGREEMENT is made and entered by and between the City of Denton, Texas, a municipal corporation situated in Denton County, Texas, hereinafter called the "City", acting herein by and through E C Lloyd Harrell, its duly authorized City Manager, and Baker- Shiflett/EMCON, Inc., an independent contractor, acting herein by and through Michael M. Shiflett, its duly authorized President, hereinafter called the "Engineer". W I T N E S S E T H i That for and in consideration of the mutual covenants and agreements herein contained, the parties hereto do hereby covenant f E and agree as follows: SECTION I - SERVICES OF THE ENOINEERI The city hereby contracts with Engineer as an independent contractor, and the Engineer hereby agrees to perform, within the professional standards normally accepted in the State of Texas, professional services associated with individual assignments as agreed in writing in connection with the following general scope of work: { Soil drilling and testing and preparation of a geotechnical data report as set forth in Exh:.bit "A", attached to this document. SECTION II - CEARACTER AND N]MZNT OF MIN'22RIS SERVICES Engineer shall: (1) Drill and sample 31 borings to further evaluate the geology and hydrolgeology on the proposed 164 acre landfill expansion site. L, Y I a~J. I( i y r, r s qel-067 SC (2) Perform laboratory testing on samples collected during the drilling phase and install piezometera to monitor i groundwater conditions. (3) Provide experienced engineering and geological F O personnel to conduct and manage the drilling, sampling, f logging, piezometer, installation, and laboratory testing. (4) Provide documentation of all work including boring logs, laboratory teat results, water levels, and piezometer details. City will provide a call in with a follow-up written request to the Engineer for a detailed scope of services and anticipated 1 costs associated with each assignment. Engineer agrees to commit the personnel to Each assignment as r necessary in order to complete the assignment in an expeditious manner. The Engineer shall advise City as to the necessity of City's providing or obtaining from others special services and data 1 required in connection with the Scope of Services at City's cost and expense, and may act as City's representative in connection with any such services of others. It is understood that this Agreement contemplates the full and complete engineering services including any and all changes p y' necessary to complete the Assignment as outlined in the Scope of Services, nothing contained herein shall be construed as authoriz- ing additional fees for services. The Engineer acknowledges by the execution of this Agreement that all contingencies known to the Engineer and City at the date PACE 2 i e + 1'l~D 7 of this Agreement as may be deemed necessary and proper to complete the Assignment have been included in the maximum fee estimate. Engineer agrees that engineering services will be managed and performed in the r Fort Worth Office. SECTION III - SPECIAL SERVICES OF INGINEER1 If authorized in writing by City, Engineer shall furnish or f obtain from others Special Services necessary to complete the assignments. These services are not included as part of Basic Services as outlined in SECTION II - CHARACTER AND EXTENT OF ENGINEER'S SERVICES. These Special Services will be paid for by City as indicated in section SECTION IV - CITY RESPONSIBI14TIE5 Provide all criteria and full information as to City's requirements and designate a person with authority to ant on City's behalf and all matters concerning the Assignment. Assist Engineer in obtaining exieting studies, reports and other available data and services of others pertinent to the Assignment and in obtaining additional reports and data as required. Upon reasonable notice, arrange for access to and make all provisions for Engineer to enter upon publi.,s ar,d private property as may be required for Engineer to perform services hereunder. Designate in writing a qualified person who will act as City's representative with respect to the Assignment for the purposes of rtransmitting instructions, receiving information, interpreting and defining City's policies and decisions with respect to Engineer'pi services. PAGE 3 ` - dr ; 11 OA Y 1 t I T ©7 Review all reports, recommendations and other documents and provide written decisions pertaining thereto within a reasonable s time. Examine all studies, reports, sketches, drawings, specifica- tions, proposals and other documents presented by Engineer, obtain ( advice of an attorney, insurance counselor and other consultants as it deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of Engineer. Provide such legal, accounting, insurance and other counseling services to City as may be required for the Assignment. Sear all costs incident to compliance with this section. 6ECTION V - COMPENB#1ION TO ENGINEER The total compensation for all of the Assignments to be performed by Engineer as described in Section II - CHARACTER AND EXTENT OF ENGINEER'S SERVICES hereof shall not exceed $123,000. Engineer shall be compensated on the basis of the hourly rates set forth in Exhibit "A" which is made a part of this Agreement% The City and the Engineer shall agree on the Scope and Compensation for the performance of Special services prior to the commencement of such Special Services. For Special Services performed under Section III the Engineer will be compensated at the same rates and methods as outlined in this Section V. 8E0TI0N VI - METHOD OF PAYMENT The Engineer shall be paid monthly on the basis of statements r prepared from the books and records of account of the Engineer, such statements to be verified as to accuracy and compliance with PAGE 4 I f R3 -OD So~'iS the terms of this Agreement by an officer of the Engineer. Payment according to statements will be subject to certification by the Executive Director of Utilities or his duly authorized representa- tives that such work has been properly performed. The above charges are on the basis of prompt payment of bills iy rendered and continuous progress of the work on the Assignment until completion. If City fails to make any agreed to payment due to Engineer for services properly performed within sixty days after receipt of Engineer's statement thereof, the amount due Engineer shall include a charge at the rate of 1.0 percent per month from said sixtieth day, and in addition Engineer may, after giving seven days written notice to City, suspend services under this Agreement until Engineer has been paid in full all amounts due for services properly performed. !Sail monthly invoices to: The City of Denton Attn: G. Cosgrove, P.E., Engineering Administrator 901-A Texas Street Denton, Tx 76201 Telephone Number (817) 566-8453 SECTION VII - TIME SCHEDULE OF ENGINEERING SERVICES The Engineer shall initiate work prescribed hereunder immediately upon the execution of this Agreement and upon issuance by City of a Notice to Proceed. Engineer shall perform the services provided herein in 180 calendar days. SECTION VIII - TERMINATION: The City may terminate this Agreement at any time and for any cause by notice in writing to the Engineer. Upon Receipt of such notice, the Engineer shall immediately discontinue all services and PAGE 5 I a i a . f'n t y J6 )G; work and the placing of all orders or the entering into Contracts for supplies, assistance, facilities and materials in connection with the performance of the Agreement and shall proceed to cancel v promptly all existing contracts insofar as they are chargeable to F this Agreement. l If the City terminates this Agreement under the foregoing paragraph, the City shall pay the Engineer for services properly performed in accordance herewith prior to such termination, less such payments having been previously made. Such payments shall be based upon the work completed up to the date of termination of the j Agreement in accordance with the method of compensation prescribed in Sections V and VI hereof. Engineer shall also be compensated for all termination related expenses such as me9ting attendance, document reproduction, transfer of records, etc. Upon termination of this Agreement, tie Engineer shall provide ! the City reproducible copies of all completed or partially completed engineering documents prepared under this Agreement. $ACTION IX - IMBUMCI Engineer shall maintain statutory worker's compensation insurance coverage, employers' liability, commercial general liability, automobile liability, and professional liability f insurance coverage during the period of performance of services hereunder in the following minimum amount's: LIMITS OF LIABILITY A. Worker's Compensation Statutory E Employer's Liability 51,0001000 B, Commercial General Liability PAGE 6 i a' I i i , f ~ 1 (including contractual Liability): Bodily Injury ) $1000,000 combined single limits for each Property Damage) occurrence or aggregate C. Comprehensive, Automobile Liability (Owned, Hired, and Non-owned Vehicles): Bodily Injury J $1,000,000 combined single limits for each Property Damage) occurrence or aggregate D. Professional Liability $1,000,000 annual aggregate Engineer shall furnish City insurance certificates to evidence such coverages. The certificates shall contain a provision that sash insurance shall not be canceled, without 30 days prior written notice to City. J SECTION Y - INUMNIFICATION Except for the events addressed in SECTION XIII hereof, Engineer shall and does hereby agree to indemnify and hold harmless the City from any and all damages, loss, cost, or liability of any kind whatsoever, including attorneys' fees, to the extent arising out of the negligenct act or omission of the Engineer and Engineer shall, at its cost and expense, defend and protect the City against any and all such claims and demands. SECTION ZI - NO THIRD PARTY BENEFICIARIES ' There are no third party beneficiaries of this agreement between City and Engineer and no third party shall be entitled to rely upon any work performed or reports prepared by Engineer s r 4~r-a•lin ~94`~ rig hereunder for the purpose whatsoever. SECTION III - sAMVLINQ t Most test samples or specimens are consumed or substantially p altered during the conducting of tests by the Engineer, and, at { Engineer's sole discretion, rill dispose (subject to the following) of any remaining residue immediately upon completion of tests: t 1. Engineer will maintain preservable test samples and specimens or the residue therefrom for 30 days after submission of Engineer's report free of storage charges. After the initial 30 days and upon writtun request, Engineer will retain test specimens or samples for a mutually acceptable storage charge and stated period of time. City agrees that it will not hold Engineer responsible or liable for any loss of test specimens or samples retained in storage. 2. In the event ttat samples contain substances or constituents hazardous or detrimental to health, safety, or the environment as defined by federal, state or local statutes, regulations or ordinances, Engineer will, after completion of testing and at City's expense: (i) return such samples to City, or (ii) using a manifest signed by City as generator, will have such samples transported to a location selected by City as genera- tor and will have such samples disposed of in accordance with City's direction. City agrees to pay all costs associated with the storage, ` transport, and disposal of hazardous samples. City recognizes and agrees that Engineer is acting as a bailee and at no time does Engineer assume title to shid waste. st . A►RR A F - Z1k 9-ry~ All laboratory and field equipment contaminated in performing these engineering services which cannot be reasonably decontaminat- ed, in the sole opinion of the City, shall become the property and j responsibility of City. All such equipment shall be delivered to e r City or disposed of in a manner similar to that indicated in the d previous paragraph. City agrees to pay fair market value of any such equipment which, in the City's sole opinion, cannot be reasonably decontaminated. SECTION VIII - INDEMNITY PERTAINING TO 8A8UMUS MATERIALS City acknowledges Engineer will perform part of the work at ) city's facilities that may cuntain hazardous materials, including petroleum products, or conditions, and the Engineer bad no prior role in the generation, treatment, storage, or disposition of such }1 materials. Engineer shall have no responsibility for the discov- ery, presence, handling, or disposal of or exposure of prrsons to hazardous materials in any form at the Project Site, provided however, Engineer shall have the responsibility to and shall report to the City the location of any hazardous materials that an r engineer of similar skill and expertise should have noticed. j In connection with hazardous waste, including petroleum products, City agrees to defend, hold harmless and indemnify Engineer from and against any and all claim: and liabilities reaulting from: (a) City's violation of any federal, state or local statute, regulation or ordinance relating to the disposal of hazardous substances or constituentst or (b) City's handling, removal, treatment, storage, transports- PARR 9 rr r' ~ S s tion or disposal of hazardous substances or constituents found or identified at the site; Absent any intentional wrongful acts or negligence, in no event shall Engineer be considered the owner or operator under the Resource Conservation and Recovery Act of 1976, as amended, or any ` other similar federal, state law. hr 86CTION =IV - RIGST TO AUDITS Engineer agrees that the City shall, until the expiration of three (3) years aftf!r final payment under this Agreement, have i access to and the right to examine any directly pertinent books, documents, papers and records of the Engineer involving transac- tions relating to this Agreement. Engineer agrees that the City shall have access during normal working hours to all necessary Engineer facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The City shall give Engineer reason- able advance notice of intended audits. BICTION YV - 80CCE9lOA8 AND ABSIONSI The City and the Engineer each bind themselves, their successors and assigns, to the other party to this Agreement and to the successors and assigns of each other party in respect to all covenants of this Agreement. SECTION XVI - A98IG)MUTs Neither party hereto shall assign, sublet or transfer its r " interest herein without prior written consent of the other party, i~ and any attempted assignment, sublease or transfer of all or any part hereof without such prior written consent shall be void. rME 10 ~J , I ~ 9z SECTION =VII - INDEPENDENT CONTRACTOR: Engineer shall perform all work and services hereunder as an independent contractor, and not as an officer, agent, servant or employee of the City. Engineer shall have exclusive control of, and the exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of As officers, i I agents and employees. Nothing herein shall be construed as creating a partnership or joint venture between the City and the Engineer, its officers, agents and employees, and doctrine of respondent superior has no application as between the City and the j Engineer. SECTION xVIII - VENUES Venue of any suit or cause of action under this Agreement shall lie in Denton County, Texas. IN TESTIMONY REREOY# the parties have executed the Agreement, this I day of _ 1994. i This Agreement is executed in four (4) counterparts. CITY OF DENTON, TEXAS I Bob Castleberry, Mayor ATTEST: y. Jennifer Walters, City Secretary y ; Byt 2 ~ PAGE 11 r i iy I WaxM , i i(! f N I ` l /Sd f /S APPROVED AS TO LEGAL FORAt Debra A. Drayovitch, City Attorney By: t Baker-Shiflett/EMCON j r i i Michael K. Shiflett, President ATTESTt By l. f I i t } j r II N, j k- . PAGE 12 v 9 a, a N~ p .J I r CITY' = COUN ( . at 00 4 0 +rG ot 10 0.44 I y 4pehdt Fla. q ~ ~ GYJ ~ (A~$en~alte March CITY COUNCIL REPORT FORMAT TO= MAYOR AND MEMBERS OF THE CITY COUNCIL FROM= Lloyd V. Harrell, City Manager SUBJO CONSIDER APPROVAL OF AMENDMENT NO. 1 TO THE AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES BETWEEN THE CITY OF DENTON, TEXAS AND MDR ENGINEERING, INC. RECOMENDATION The Staff recommends approval of Amendment No. 1 to the agreement between HDR and the City of Denton for landfill permitting and design services which includes language ofi the as a result for Indemnification of aquifer vestigtion contamination of the proposed landfill site. t SUMMARY/BACKGROUNDi The Texas Natural Resource Conservation Commission I (TNRCC) is requiring the City to provide geotechnical information for the proposed landfill site as part of the geotechnical design and permittin3 process. investigation includes three (3) boring (approximately 150 feet) into the woodbine sandstone for the gsiterbos a condition of regulatory approval plan. Because of the risk of aquifer contamination associated with these borings and the fact that the City has not been able to obtain a waiver of the drilling requirements from the TNRCC, MDR is requesting that the City not expect them to accept any lisbility associated with this regulatory requirements. MDR further requests that the City incorporate contract language into existing agreement such that primary • ity for the of contamination would rest with the City and the drilling contractor. All addendum language for the contract amendment has been reviewed by both MDR and City's legal department and is in accordance with the attached ordinance and the existing contract for engineering service between the CITY and MDR dated June 15, 1993. ~C i a;.z a r.xr~ ~n s er.,r:.y r i 1 City Council Report Format ~ March 1, 1994 .:.''=a1 rC7~" FISCAL IMPACTS ! Fiscal impact unknown at present time. SOURCE OF FUNDSS No source of funds required for this action. ! Respect ly submitteds L1oyd~V. Harrell, City Ma q"or F Prepared by% E. Nelson, Executive Director Utilities Department 1 Exhibit Is Amendment No. 1 f > e iA a N,: r ' 4 y to f~.' Ay' r U i A` F 1 5.I12C^. . ) R E:\IRDUCS\~1~~•0 ORDINANCE NO. fi AN ORDINANCE APPROVING AMENDMENT NO. 1 TO AN AGREEMENT FOR i PROFESSIONAL ENGINEERING SERVICES BETWEEN THE CITY OF DENTON AND HDR ENGINEERING, INC. FOR THE SANITARY LANDFILL DEVELOPMENT) AND PROVIDING FOR AN EFFECTIVE DATE. i u 1, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: $fVTiON Ij That the Mayor and City Secretary are hereby i t authoriko' and directed to exe.:ute and attest, respectively, Amendment No. 1 to the Agreement for Professional Engineering services between the City of Denton and HDR Engineering, Inc. for engineering services for tho sanitary landfill development under the terms and conditions being contained in said Agreement, which is attached hereto and made a part hereof. 3 SECTION II, That the City Secretary is hereby directed to attach a copy of the attached Amendment No. 1 to Ordinance 93-113 and inscribe on the face of Ordinance 93-113 a statement that the Agreement has been amended by adoption of this ordinance. e SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1994. i BOB CASTLEBERRY, MAYOR i ATTEST: JENNIFER HALTERS, CITY SECRETARY { BY: APPROVED AS TO LEGAL FORUM: DEBRA A. DRAYOVITCH, CITY ATTORNEY I t ~ t; BY: aa a~da:r~. ~ a , c F -~7 AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES BETWEEN THE CITY OF DENTON, TEXAS AND HDR ENGINEERING, INC. DATED JUNE 15, 1993 WHEREAS, on June 15, 1993 the City of Denton, hereinafter called city, and HDR Engineering, Inc., hereinafter called Engineer, entered into an agreement for the performance of professional engineering services in connection with the sanitary landfill development, hereinafter called the Agreement; and WHEREAS, the Engineer has requested that the contract provisions relating to indemnification be amended, and the City has agreed to such changes; NOW, THEREFORE, W I T N E S S E T H: r, ARTICLE I. g= is That Section 7.9 (Indemnity Agreement) of said Agreement is g hereby amended to add the following section: 7.9.2.1 Subsurface sampling may result in unavoidable contamina- tion of certain subsurface areas, as when a probe or boring device moves through a contaminated area, linking it to an aquifer, under- ground stream, or other hydrous body not previously contaminated w and capable of spreading hazardous materials off-site. Because the State of Texas is requiring that the City perform such subsurface sampling, the City waives any claim against Engineer for injury or loss which may arise as a result of alleged cross-contamination l caused by sampling, except if such injury or loss is caused by Engineer's gross negligence. The City further agrees to defend, indemnify and hold Engi:.-ter harmless from any claim or liability for injury or loss which may arise as a result of alleged cross- contamination caused by sampling except when and if such is caused by Engineer's gross negligence. City further agrees to compensate Engineer for any time spent or expenses incurred by Engineer in defense of any such claim in accordance with the hourly rates and expense reimbursement provisions in the contract between the City and Engineer dated June 15, 1993. ARTICLE It. in all other respects, the terms and conditions of the Agreement, as executed by the parties on the 15th day of June, 1993 remain in full force and effect. i 5 pEy■S - -1,994. Executed this day of M o~,s CITY OF DENTON, TEXAS BY, BOB CASTLEBERRY, MAYOR 4 i i } i ATTEST: CITY SECRETARY JENNIFER WALTERS, BY: r: APPROVED AS TO LEGAL FORM: DEBRA DRAYOVITCH, CITY ATTORNEY } BY : ~ HDR ENGINEERS, INC. BY. TITLE: .It * 1 l Iwi r 1 R ti b.. 0 1 i ' ~ E~VYODO«V:~tO.ID~ PAGE 2 1 z, ,A f, 3'~ 1 i $y ~PN Y'. ':w =CITY COUN C rP 1 1 I 04 ti Y i bmtect.94 Ap9nQaNo ~~-DO AQet~atteir~~ G~' !of'3 ORDINANCE NO. AN ORDINANCE ORDERING AN ELECTION TO BE HELD IN THE CITY OF DENTON, TEXAS, ON MAY 7, 1994, AND, IF A RUNOFF ELECTION IS REQUIRED, ON JUNE 41 1994, FOR THE PURPOSE OF ELECTING COUNCILMEMBERS TO PLACES 5 AND 6 AND ELECTING A MAYOR TO PLACE 7 OF THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS; DESIGNATING VOTING PLACES: APPOINTING ELECTION OFFICIALS; PROVIDING FOR EARLY VOTING; PROVIDING FOR BILINGUAL NOTICE OF THE ELECTION; ORDERING THAT THE PUNCH CARD ELECTRONIC VOTING SYSTEM BE USED; AND PROVIDING FOR AN EFFECTIVE DATE. ` I THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That a municipal election is ordered to be held in the City of Denton, Texas, on Saturday, May 7, 1994, for the pur- pose of electing Councilmembers for Places 5 and 6 and electing a Mayor to Place 7. In the event a runoff is required, the runoff election shall be held on Saturday, June 4, 1994. SECTION 11. That the polling places, which shall be open from 7:00 a.m. to 7:00 p.m, shall be as follows: { 1. Voters residing in District No. 1 shall vote at: I MARTIN LUTHER KING, JR. RECREATION CENTER 1300 WILSON STREET DENTON, TEXAS j 2. Voters residing in District No. 2 shall vote at: FIRE STATION NO. 4 2110 SHERMAN DRIVE DENTON, TEXAS 3. Voters residing in District No. 3 shall vote at: NORTH LAKES RECREATION CENTER 2001 WEST WINDSOR DRIVE DENTON, TEXAS ' 4. Voters residing in District No. 4 shall vote ats DENIA PARK RECREATION CENTER 1001 PARVIN { ? DENTON, TEXAS 4. Y'- S: s I 203 SECTION III. That the election officials for the election and the runoff, if any, shall be as follows: 1. For the Central Counting Station: George Hopkins, Pre- siding Judge; Tim Hodges, Manager; and Randie Smith, Tabu- 13tion supervisor. 2. For District No. 1: Ruby Cole, Presiding Judge and Alma Clark, Alternate Judge. 3. For District No. 2: Doris Chipman, Presiding Judge and Mary Mecay, Alternate Judge. 4. For District No. 3: George Spuller, Presiding Judge and Brooks Bays, Alternate Judge. j 5. For District No. 4: Joe DeMar*.s, Presiding Judge and Charlotte DeMaris, Alternate Judge. 6. Jennifer Walters, City Secretary, shall conduct early voting under the Texas Election Code. 7. George Hopkins shall be Presiding Judge for the Early Ballot Board. The presiding judge of the Central Counting Station and of each district are authorized to appoint a sufficient number of clerks as necessary to assist them in the election, including bilingual as- sistants as required by law. The rate of pay for election judges and clerks shall be the maximum amount provided for by State law. SECTION IV. That early voting shall be conducted for the election and the runoff election if necessary, by the office of the City Secretary in the Municipal Building at 215 East McKinney Street in the City of Denton, Texas. The polls for early voting by personal appearance shall be open between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday, commencing April 18, 1994, and ending on May 3, 1994. In addition, early voting shall be held on Saturday, April 30, 1994, between the hours of 10:00 a.m. and 3:00 l; p.m., at the same location as weekday early voting. SECTION V. That the Mayor is hereby directed to provide notice of the election, and the runoff election if necessary, in accor- dance with Sections 4.002 and 4.003 of Texas Election Code, the notice to be printed in the Spanish language and the English language. SECTION VI. That City Secretary is authorized to prepare the official ballot for the election and perform every act required by the Charter and laws of the State of Texas for holding elections. PAGE 2 I f r I ,Kw-"tiYs~ ~ esr ar~ r so That an electronic voting system, meeting the Election Code shall be c~rrrrnN VII*chapter requiremolection24 of the Texas used for said •.~.r*rpN VIII.-•spassage That this and approval, shall become effective u nit iumediately ~ , 1994. day of e' PASSED AND APPROVED this the - ,I j BC,B CASTLEBERRY# MAYOR i ATTEST: CITY SECRETARY 3ENNIFER WALTERSr I j. BYt As To DEBRA APPROVED D OVITCHL CITY: ATTORNEY j BY: i ` j I r`. 1 ~ 9 t; 1 S U. f . { 4d PAGE 9 a~ I =CITY--- lCOUNC 4 ~ • i pile t s hW0fiP011.RFf ' ~gendatdo. Agendalte _ Date Io / RESOLUTION NO. i A RESOLUTION POSTPONING THE REGULAR COUNCIL MEETING OF MARCH 15, 1994 TO MARCH 221 19941 AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the regular Council meeting of the City of Denton scheduled for March 15, 1994 is hereby postponed to March 22, 1994! NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That the regular Council meeting to be held on March 15, 1994 be postponed until March 22, 1994. SECTION II. That this resolution shall become effective j immediately upon its passage and approval. E PASSED AND APPROVED this the day of , 1994. i a¢ BOB CASTLEBERRY, MAYOR r" ATTEST: JENNIFER WALTERS, CITY SECRETARY l v BY, 7 APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY 'i f`. BY: 4 p h .t e r ry 4I EC ITY__ COUNC 17 * ` t . ~i 1 i e r e a ~ ~r • 0 M t~~ t 9 apeI19AWA. CIV-0047 ~ Apxldalt Date 3 _y t:1TY of DENrON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 78201 k MEMORANDUM DATE: February 23, 1994 TO: Lloyd V. Harrell, City Manager FROM: Kathy DuBose, Acting Executive Director of Finance SUBJECT: BOARD APPOINTMENT i The attached resolution remove- john McGrane as a board member of the Denton I << Retirement and Nursing Center Finance Authority and names me as his successor. This action Is necessary due to John's resignation January 31, 1994. Please advise if you have any questions or need additional information. F M AF00B00 'J {i i 8171566.8200 D/FIN METRO 434.2529 r14 i t` I? s "L N DATE: March 1, 1994 CITY COUNrIL REPORT T0. Mayu: and Members of the City Council #1 j6v2 FROM: Lloyd V. Harrell, City Manager SUBJECT: APPOINTMENT OF BOARD MEMBER TO THE DENTON RETIREMENT } AND NURSING CENTER FINANCE AUTHORITY k Nf~OMMENDATlON: Staff recommends appointment of Kathy DuBose, Acting Executive Director of Finance to the Board of Directors. Kathy will succeed John McGrans who resigned January 31, 1994. SUMMARY: The Denton Retirement and Nursing Center Finance Authority was organized In 1979 as a public instrumentality and nonprofit corporation. It was organized to caout th rry purposes of he Texas Lloyd Vt Harrell and Rick Svehlace Corporations Act. Remaining board Pn,,,~ow*~e n~oARTh!ENTQUPS AFFECT: NIA clccAL IMPACT: There Is no cost to the City. Respectfully submitted: Lloyd V. Harrell City Manager my.r~ t.V FonytM f Exitutlw SocrottW i . Approved by: 4.. Kof Flmmt' AFF008CF ~i 1) r y 4' Y F } E:\1PDGti1REL\RET~RE.R Qy-O~ y A 3-_30 f3 RESOLUTION NO. A RESOLUTION APPOINTING A MEMBER TO THE BOARD OF DIRECTORS OF THE DENTON RETIREMENT AND NURSING CENTER FINANCE AUTHORITY: AND DECLARING AN EFFECTIVE DATE. WHEREAS, John McGrane has resigned his position as a member of } the Board of Directors of the Denton Retirement and Nursing Center Finance Authority, effective January 31, 19941 and t WHEREAS, the City Council wishes to appoint his successor; NOW, THEREFORE, 6 THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That Kathy DuBose is hereby appointed to the Board of Directors of the Denton Retirement and Nursing Center Finance Authority. ACTION II. That the term of office for said member shall be the remainder of John McGrane's term of office, which shall expire on November 2, 1999. SECTION iii. That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY , BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: - 1. x•r { "BC;ITY (*ON ~"COUNC 1 r~ •f • . Y E A011 OV Q /a 3 CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 75201 I MEMORANDUM } DATE: February 23, 1994 I i TO: Lloyd V. Harrell, City Manager i FROM: Kathy DuBose, Acting Executive Director of Finance SUBJECT: BOARD APPOINTMENT 4 i The attached resolution removes John McGrane as a board member of the Industrial Development Authority and names me as his successor. This action is necessary due f to John's resignation January 31, 1994. E Please advise if you have any questions or need additiona: information. a: 10. ..itiP. n JYt. i`. 'Li 1 t i r lot 4 -'r L Atwhmud AFF00000 y. Ce , '~L !!yy$$ pt~fly. ~r:,. ~s yI ~4r4 a Sii ~k i 41 a~rf ~xr.Q ~y - t 2 j t .r 8171668 8200 DIFW METRO 434 2628 m 1 i r h ~ y ej i' All; f f ~ s DATE: March 1, 1994 CITY COUNCIL REPORT TO: Mayor and Members of the City Council ,r ~g C FROM: Lloyd V. Harrell, City Manager SUBJECT: APPOINTMENT OF BOARD MEMBER TO THE INDUSTRIAL DEVELOPMENT AUTHORITY BOARD. RECOMMENDATION: Staff recommends appointment of Kathy DuBose, Acting Executive Director of Finance to the Board of Directors. Kathy will succeed John McGrane who resigned January 31, 1994. SUMMARY: Tho Industrial Development Authority was organized in 1979 as a nonprofit corporation, and Is an industrial development corporation under the Development Corporation Act of 1979. Current board members are Lloyd V. Harrell and Rick Svehla who were appointed to the Board in 1989 and whose terms expire March 1, 1995. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: NIA FISCAL IMPACT: There is no cost to the City. Respectfull submitted: Llo V. Harrell City Manager s r . Pre .C Ann Forsythe a ExlcuMa secretuy A• 1 { i Appowd6y: E•• ` r" K eth Acting E■ecutive Director of Finance AFFOOOCE M1. d { i i I 1 f i E: WPDOCS\AE9VDA.E tin"~;3P~0. J RESOLUTION N0. INDUSTRIAL DEVELOPMENT AUTHORITY O BOTHE ARD; AN BOARD D PROVIDING FOR TAN c EFFECTIVE DATE. WHEREAS, the City of Denton, Texas has approved the creation of the City of the Development CorporationtActiof )19 to the 79; and WHEREAS, John McGrane, one of the three members of the Board of Directors of the Industrial Development Authority (IDA) has J resigned his position as a Director as of January 31, 1994; NOW, + THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES1 SFCrrtON I. That Kathy DuBose, Acting Executive Director of Finance, 215 E. McKinney, Denton, Texas 76201 is hereby appointed to the Board of Directors of the City of Denton industrial f Development Authority. on i March o 1, t 1995e~ of office This Director , which shall shall serve exthe pire remainder of John McGrane SECTION I. That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR ATTESTt JENNIFER WALTERS, CITY SECRETARY BYt ; i APPROVED AS TO LEGAL FORMt DEBRA A. DRAYOVITCH, CITY ATTORNEY r ri ~LL3 BY s ~r i yi. •aJ'fp i. f 5 =CITY= t~ =COUNC i C A. ZIP co JP F 1 Y 4 Et\WPDOCS\RES\LIBRARY 4gmdaNo r - Agandalte o~te - RESOLUTION NO. A RESOLUTION REGARDING THE SUPPORT OF THE DENTON PUBLIC LIBRARY'S POSITION ON COUNTY FUNDING; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Denton taxpayers have consistently sub- sidized Denton County taxpayers in providing outstanding library services to Denton County residents; and r' WHEREAS, the Denton Public Library provides comprehensive ser- vices and programs well beyond most other libraries in Denton County; and WHEREAS, the Denton Public Library has over 134,000 items, is open sixty hours a week, and is used by over 62,000 cardholders in twelve (12) cities, allowing for tremendous educational oppor- tunities, including literacy; and WHEREAS, 234 of registered cardholders of the Denton Public Library reside outside the city, yet Denton County funds only 9.94 of the operation budget] and WHEREAS, there is a significant disparity in per capita county funding among municipal libraries in the County of Denton; and } WHEREAS, several smaller libraries provide very limited ser- vices, but their budgets are subsidized up to 904 by Denton County; j and WHEREAS, the County Budget Advisory Committee charged the Denton County Library Board to develop a creative solution and formula focused on taxpayer equity; and WHEREAS, the Denton County Library Board fell short of the County Budget Advisory Committee's charge to develop a new funding formula that integrates criteria such as library hours, number of professional librarians, total number of materials circulated, staff size, amount of local city operation budget, support for each library, and percentage of out-of-city usage at each city library ; f and number of city cardholders; and WHEREAS, the City of Denton taxpayers, who already pay a tax of $0.7479 per hundred dollar valuation, not only subsidize the disproportionate share of the library budget but also must sub- sidize other county libraries; and WHEREAS, the City of Denton is constructing a 10,000 square feet branch library, and installing a $450,000 integrated automated library system; and I . ~iC~!'3N0., yy WHEREAS, the city and Denton County have had a long term relationship for over 25 years; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That the City of Denton supports the Denton Public Library's position on Denton County funding and urges the Denton County Citizens Budget Advisory Committee to implement an equitable funding formula for Denton County libraries based on the level of services provided and the number of Denton County cardholders. SECTION II. That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1994. 4 BOB CASTLEBERRY, MAYOR ATTESTi JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBFA A. DRAYOVITCH, CITY ATTORNEY SYt 4 . PAGE 2 ;r 3a=° i o i ~ dR J• r . rr.. : l i 1 ~QC'G~3h0. Q -hee---- x. CITY of DENTON, TEXAS MUNICIPAL BUILDING / 115 E. MCKINNEY / DENTON, TEXAS 76201 M E M O R A N D U M i DATE: FEBRUARY 25, 1994 k TO: HONORABLE 11AYOR AND MEMBERS OF DENTON CITY COUNCIL ' FROM: EVA POOLE, LIBRARY DIRECTOR SUBJECT: COUNTY FUNDING I I met with the Denton County Citizens Budget Advisory Committee* on February 23, 1994. Please see the attached memo that was given to the members of the Committee. This meeting convened to discuss the findings of the Denton County Library Advisory Board** who were charged in September 1993 by the Citizens Budget Advisory Committee to devise options for county funding that would more equitably i divide funds allotted to Denton County libraries. The Denton County Library Advisory Board submitted eight different j methods to distribute county funding but failed to respond to specific challenges set out by the Citizens Budget Advisory committee, None of the funding options compared overall library 1 services such as number of operating hours and professional librarians, total number of materials circulated, percentage of out-of-city usage at each local library, or staff size. Since the Denton County Library Advisory Board continues to recommend funding formulas that continually put the Denton Public Library at a funding disadvantage, we were again forced to submit an opposing position. The members of the Citizens Committee seemed to be receptive to our ' concerns about the disparity in budget. subsidies among county c~ libraries. It was even suggested by one Committee member that Denton County only have two regional libraries--one in Denton for the northern part of the County and the other in Lewisville to serve the southern half of the County. The Committee will reconvene on March 3, 1994 at the Lee Walker Government Center in Lewisville to again discuss equitable library funding by the County. I am asking for the support of the Denton 8171566-8200 D/FW METRO 434.2529 K tii t ' ! tt l:. Ir 1 I . t l I ~Y `t L.Y: iq✓~ ~ lhI ql~ -c67 S/I 2 - A 4 City council to urge the citizens Budget Advisory Committee to consider anumber of the aetn Countyelibraries. at an equitable funding formula for all Dento ` I would be pleased to brief you on the meeting and to answer any questions that you might have. EVA POOLE EP:js AHH004CO Attachment The Denton County Citizens Budget Advisory Committee was formed in January 1993 by County Judge Jeff Moseley to e receive citizen input on the funding of mandated and non- mandated services. Please see attached list of members. The Denton County Library Advisory Board was established t in 1985 by the Denton County Commissioners Court to address the issue of county funding. composed of the Directors of the twelve cities in Denton County having public libraries: Aubrey, Carrollton, Krum, Lake Cities, Denton Flower Lewisville, Pilot Point, Roanoke, Sanger and The Colony. F i~ `j l~ r E { " d l L r E 1 J t"l h TEL:18173820845 Feb 25.94 12'28 M0.003 P-02 Cj'rr1e~J ~ `L.V CITISENS DvDozT ADVISORY COMMITTFS tF' 7 DIANE EDMOMDON K 91o WHITNEY MIRT DjNTOH, TX 76205 ~ 817/566-0665 (W) w 817/365-0713 (H) LINDA SUlING JACKSON LIND WHITE BUD COURT 81AWER MOUND, TX 75028 214/539-slAA BARRY JORDAN 1619 ADDINGTON OXIVE CARROLLToNr TX 75007 214/317-2929 X 1158 (W) 214/394-6900 IN} JERRY (Y1'="I' 3503 TEASI.EY LANE DENTONr TX 76205 817/565-1417 (W) 817/565-0313 (11) ELBERT HUGHES P.O. BOX 668 DENTON, TX 76202 3 617/387-3012 (W) 117/357-144: (xf BURT SOLOMONS 1930 ROgSAD! PARIIWAY SUITE 211 CARROL "Mj TX 75007-2461 21i/39i-1150 (W) 114/394.2888 (FAX) BERME FRANCIS 2343 HIGHLANDS CREEK RD I CARROLLTON, TX 15007 214/241-6392 (M} TARRY LI o00MB 950 CRESTWOOD CIRCLE I'IAWER MOUNOr TX 75028 A1~/6l4-1163 A. r M r 3 TEL:18173820845 Feb 25.94 12!29 No.003 P.03 PETS HAMIRLE K}:G 5":0 2XmWRL_N G COUCH ~(j'~Ci~3sia71 t SUDEINTON2TX 76205 817/387-9300 (N) 214/436-9300 (H) 214/s]s-2000 (CAR PHONE) JAMES R. PRICE 3230 Y. YX 407 ARGYLE, TX 76226 817/430-1116 (W) A17/A66-6269 (H) JANIS WBLLS COUN'T'Y AUUlTom 301 EAST MCXINNEY DINTON, TX 76201 DON HILL COMMISSIONER PCT. t4 110 WEBT HICKORY DENTON, TX 76201 CLAUDIA MULKEY COUNTY TRla.4(TRRR 301 LAST MCRINNSY DENTONl TX 76201 DOWA B DCYT80"IcITR E 301 EAT MCKINOKY DENT o TX 76201 CARMEN RIVERA-WORLSY CIVIL ATTORNEY j 110 WFIAT N7CXAitV DSNTON# TX 76201 M ~p .1 f41 V f w i t»a, L 4 P r 1 r 1 I ' ir~'a :I ~117 CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E MCKINNEY / DENTON, TEXAS 76201 st , M E M O R A N D U M i t r TO: Barry Jordan, Chairman Citizens Budget Advisory Committee FROM: Eva Poole, Director of Library Services ` SUBJECT: COUNTY FUNDING FOR DENTON PUBLIC LIBRARY DATE: February 23, 1994 In September 1993, the Denton County Library Advisory Board was yt again charged by the Citizens Budget Advisory Committee to devise options for county funding that would more equitably divide funds allotted to Denton County libraries. To that end, the Denton County Library Advisory Board has recommended a funding formula which reflects an increase in the per E capita amount of $1.17 for FY 1993-94 to $1.45 for FY 1994-95 and a discontinuation of the matching funds for cities with a population of more than 20,000. Even though this funding formula will increase revenues somewhat for the Denton Public Library, it still does not represent the fairest approach to paying for library service to all County taxpayers. The recommended formula by the Denton County Library Advisory Board has one elemental flaw in that it still fails to address the cost for providing a full scope of comprehensive library services to c,ut-of-city residents. Also, this formula adopted by the Advisory Board provides no incentive for the smaller cities to increase their local share of funding for their libraries. The Denton County Library Advisory Board has further exacerbated the taxpayer equity issue by eliminating the matching funds from the large cities and continuing it for the smaller libraries. Their formula continues the inequity of higher level subsidies of small library budgets. t,I The City of Denton believes that the recommended funding formula 7 should be based on a strict per capita distribution. t. i 8171566-8200 D/FW METRO 434.2529 Alf 2 - Charged by your Committee last year to assess the degree to which each library fiarves out-of-city users, and then review the scope of services of each library, the Denton County Library Advisory Board r fell short of meeting that challenge. s. The City of Denton must therefore again take an opposing position. s For the past two years and over many hours of discussion and debate, we heard over and over again about taxpayer equity. City of Denton taxpayers should not be repeatedly asked to continually 3 subsidize county residents. Y The fallacy that Denton Public Library does not need County funding is a myth; our total library organizational budget is predicated on the county allocation received each year. The disparity between what it costs to serve County residents and what the City of Denton actually receives to do so then becomes a major contention when taxpayers look at the inequity of funding allocations to other communities with fewer services and shorter hours. It is absolutely critical that the Denton Public Library receive an allocation based on an increased per capita funding in order to continue to adequately serve County residents and yet not unfairly tax local residents in order to do so. I would be pleased to answer further questions or provide additional information if needed. My telephone number is (817) 566-8566. EVA PO LE EP:mao AHH004CB cc: Lloyd Harrell, City Manager Betty McKean, Executive Director, Municipal Services and Economic Development a ; ;y S i r wry - 0 f f ,e1 e, ♦ Y • P0ll J1t( .o r iwn 1'.r f ~endaNo. - A49Dd81t Data AD !O/ EN TON, TEXAS 76201 /7ELEPHOtT)56 art' Ollice the TELEPHONE City Secrettary CfTYpf DENTON, TEXAS MUNICIPAL BUILDING /D of E ~ MEMORANDUM ?y k i February 21, 1994 DATE: Mayor and Members of the City Council ~ To: Jennifer Walters, City Secretary FROM: SUBJECT: Board/Commission Appointments n of the vacancies for the Cityrs The following is a list Boards/commissions: oinmh~tna_ aid A~'^a~nica~ rode !sign - Richard Cooper has indicated es not feel to Jackie Doyle that he has andiZoningrcommission andsdohe currently is a member of the Planning the thminationaforfCouncil MemberdutBrockies both boards. This is a 3 Beau {ful Boarn - Dick Engle has resigned from the Board. This is a nomination for Council Member Perry. Council Member Perry has D elovm n Advisory Board nominated Geneva Berg. If you need any further information, please let me know. a Je er Wa ers ` C t Seca are ACCOOOF4 Fs HANDOUT TO COUNCIL - 3-1-94 RESULTS OF I HE CITY COUNCIL oyo~p~ 1994-95 BUDGET PRIORITIES QUESTIONNAIRE RANKED BY PRIORITY OF RESPONSE MO OIDI N7N ~ WYDIATECVEREEFEFEORT W l RAlTAUT REDUCE CURE ENT EFFORT REDUCE CVEREIR EE►ORT F COR7IMUE CVRRLN MORT ~ INCREASE CURREAT RF DRT IURRTAMLALRT MCRF^31CURRFMT9FE0RT 6 DIFFIATE NEf EFFORT F LIBRARY PROGRAMS (IN GENERAL) 32 5.33 6.60 COMMUNITY ORIENTED POLICING (COPS) 31 5.17 6.60 POLICE PATROL 28 4.67 6.60 STREETMAINTENANCEIREPAIR 33 5.50 6.40 DRUG ABUSEIEN ORCEMENTPROGRAMS 27 4.50 6.40 STREET CONSTRUCTION/REBUILDING 34 5.67 6.20 FIRE PREVENTION 28 4.67 620 CRIME INVESTIGATION 26 4.33 620 RECYCLING EFFORTS 32 525 6.00 LIBRARY YOUI7F4CHILDREWSPROGRAMS Al 317 is p0 CONTRiBUT10NSTOHUMAN SERVICE AGENCIE.S 28 4.67 4,00 FIRE SUP?RESSION 26 " 433 600 EMERGENCY MEDICAL (AMBULANCE) 24 4.00 5.80 LAi•YDFTU. 32 533 3'iORM 0"A.68IMIPROVUENTS 3 ' 1 S17 ,30 ii C11~YBEAt)T~"1~'M(~ti', ' 29 4!<3 ,..S.b0 a LTBI AR co SERVICES 29 4 A3 3 6Q, qs w1ri t1M(~'AL~ODURT.` r 27 4 St)G ; ` ' ' a. 3 611. i ELECTRIC SERVICE 21 420 350 ItatRNA1.`AUDrrSERVICES 31 317 1.10 LTI'fERt'ROCifL4M5" 30: 19E 3x10 NEICIHBORHOOD SERVICES (NIGH„ ETC) 29 44-%: . 3A0 LOWdLMODERATE ~NOOIMEhOUSING 29' 483 510'; YOU HRECAf1ONPttbGRAMS 2$ /.67 S10 LONG RA6900MMENENSIVEPLANNING 28 467 540.' RECIt16ATIO14 CAN TER PR00RAM5 28 4,67 S.40 SOLID WASTR CJOLLECTION 26 4.33 3.40 WORKFORCE DIVERSITY 29 4.83 520 LIBRARY AUDIO/VISUAL SERVICES 28 4.67 520 CURRENT HOTEUMOTEL TAX CONT RIBUTIONS 27 4S0 $20 LIBRARY EXPANSION 28 4.67 33A0 EMPL6*iAAWIN0/DEVELOPIdENT 26 433 SAO; ET.rVIRONHEN'1'AL HEALTH (IN&PECTIONS, ECf.) 26 433 Spp ` L> C3ALS~?RVICJIS 25 4.17 r ' ' 500 ` 'TREATMENT PLANT 25 4.17 31Dp' GREENBELT SYSTEM PLANNING/DEVLOPMENT 28 4.67 4,80 r RESULTS OF THE CITY COUNCIL ao1mA/ 1994-95 BUDGET PRIORITIES QUESTIONNAIRE RANKED BY PRIORITY OF RESPONSE MO cram N I 911YOIATR CURRENT MOST I IUMANTMLT R EDUCE CURRENT MOR T I 19000 CURRENT WORT f CORTINVICURRENTE"ORT 010 W E CURB ENT ErtORT f RURITA)MAUT VICE LAM CURRENT RMORT R tMMAIR Ntt wroR T T PUBLIC TRANSPORTATION (SPAN, ETC.) 27 4.50 4.80 PARK MAINTENANCE 27 4.50 4.80 PARKING/PRAFFICENFORCEMENT 26 4.33 4.80 INFO/DATA PROCESSING SERVICES 26 4.33 4AD WATLA STORAGE/RESERVES 25 4.17 4.80 EMPLOYEE PAY PLAN ADJUMTMENTSIBENEFITS 25 4.17 4.80 DOWNTOWN REDEVELOPMENT (MAIN ST, ETC.) 24 4.00 4.80 EMERGENCY PREPAREDNESS (MANAGEMttM 24 IAO 4.80 TRAFFIC SIONALIZATIONIENGINEERING 30 SAO '4.60 BICYCLEIIIIKI001RAELDEVELOPMENT 29 483 4.60, DEVELOPMENT REVIEW PROCESS 27 4.50 160 P9R9ONNZL R=UffMEN 23 4.17 4:60; AfirIMA1:C0^ OL 25 4,17 4.60 DEMOLITION OF SUBSTANDARD BLDG 29 4.83 4.40 RISK MANAGEMENT 24 4A0 4:10 S1RI3ET8WMAX(3 28 b7 a 470; )C>I~("ENI l1!Tf LINES 27 y e s yrs(' ^ a wrj~,K..~~e~~~[^. > x 4.° . 7 . 1h ~ WMM.7 . > 1.L~1 2 ~MqyQ~p~N~~ 'vv R M9 1 T 0 ouy n 7 3 f a c t~ ~*q.j(~11 HIGH WEEDS/DEBRIS VIOLATION ENFORCEMENT 28 458 4.00 ECON DEV UTILITY INCENTIVE RATES 27 4.50 4.00 ECON DEV INCENTIVES (TAX ABATE, ECP.) 27 450 IM BUILDING INSPECTION 22 4.40 1.00 :'I~URP4RI bEVELbPbII~NT 27. 00 CIVICCENTfIR 1tAlt~l'1'EI~ANCE 26 1.3;'! _ - 3.811 SIGN VIOLATION ENFORCEMENT 24 40 3.60 NEW A C PROGRAMS 22 3.67 '2A NEW ATHLETIC FIELDS 21 3.50 2.00 cwLVwuovgUNUnoN.~u Y 1 „ f s i 6dow an spod6o agdooe or 8ncttoo Sines to staff 1,1led7eldeal Conadfareasben for deraloparevt oldie IM-9S avowal budget. Conmeato lododed Is brackets were luerted br atafPfor darf6aadom porposes. Increase eapb W son neighborhood organizations and neighborhood based service delivery. Continue support for a Vision for Denton - the 2lrt Century. Struts continue to be a major citizen concern - increase our efforts. Be opportunistic with [airport development.] Accelerate hiktNkt trod development (ociuioa in CIP) - Related: sidewalks io areu where 'lvear tram, already east. Make every effort to reduce property to rate - or at lead hold the Hoe. Continue and eves Increase Gay's involdement in visiocisg - heavy council involvement. Reduce our current effort toward downtown redevelopment (Main St. ek.) because we have dace so much. Beautification - should emphasize 'dean -uupqlfa-up' - repairs, attention to weeds, junk litter and other eyesores. These efforts are needed even awe than Ikndataping. v►,tb the eh a In school t5striet tines I think it is very Important streets with heavy traffic. A similu concern mud be fbiwarded toward the cotnstruthe ctioon on Teidey Lam children t relates to Sao . Houston students. Reduce our current effort toward new athletic fields and programs because we have done this very well. Substantially Increase cuff Pat effort toward long range planning for production and distribution of utilities focused on greater indapeadent production. Make the juvenwe justice system a priority. I think a comprehensive look at out dollar investment on economic development with some estimate of return would be useful. 1 think the homeless in Denton need additional sttention, belpl or whatever. It would be great if a shelter could be provided along with help to change life styles. 9 IPlace] heat' empb"s on cutting edge solutions to s&d wade problems, Start work on attracting recycling industries. C ange current sole-provider ordinance to include recyclables. Develop program for quick and coca mg rerpoem to repairing street pot hales and etc. e' Finish court, poHm and library arraagements. ti Develop long range CIP. If Mice Street - concentrate on 'spreading o%W from the Square; make historicallarchitectural survey of Denton. Portend Parka and Recreation programs including the Steenbok Complete prograns for upgrading pWm and fire communications equipment. Take a claw look of all Lalor Fund apportionments. bereaved litter Control is a bilk priority to me. i Let's work toward lowering taxes slightly (5.01) the Brat year miler the big "sates-tar" shill - this is a question ofert3bility and pubBe faith, Monitor very closely EMS to determine whether at not Demon is still subidirlog county efforts. (Develop( a zero bred budgeting process with sunset provisions, Evaluate all non-profit oganizatioas being funded by the City to determine if value received is Cqualto outlay. (11d) all expense and income items cents -tubed to source. (Provide Council a monthly 6naecial report on the budget and rcviions to the budget] 1 would tike to see the eouae'1 have as nperience with a consuhsat of the c al cr of tbose at the Cisoeroa seainiu on policy making procedure and drategie planning. Continue Beautification program and welcome signs on major thoroughfares. Create abudget viioo ride Council aid of oranizations that receive Human Services Funds who were on the list to save funds o aateb grants, a w ideI those soil on the Ed who receive funding even though the grant period is over.( [liad] way we can lower (property] uses beyond the 2096 (reductiooj effective Oct 1, 1994, IM1 MUl ~YwYavvY~Q~I$~T~ Wl, n w! rr N S J s v, a sv. sr T. r. i t+ Rw: o-rt+. HANDOUT TO COUNCIL - 3-1-94 7n. Jk~~nirkw Uai~idwii u~ lLU.N March 1, 1999 d Dear Chris: I enjoyed meeting you you and others are really trying tto.dotasthorough and conscientious job of pullino off a successful and com- ` plaint-free Fry Street Fair. If the council does ap- prove your request to have the fair, please know we will be grateful for your offer to watch our parking lots and to clean up the area following the event. Thanks for taking the initiative to do this. Cordially, Donovan Davidson I E i I i I i i j t I s Y. ~r Cra~c 'r~r~~f~lr Riptist Church 1lik~ Wi,>t { 14k • 1 )olio . 1i'1 n ;ha ~1 • (N17) .i,s/ (:13; ,r . IN; e s hF I I I ION F011 FftY SiNEEI FAIN Fry Street Fair not only promotes local music, but local commerce as well. As a business of the Fry Street area, we support the Fry Street Fair and are in favor of closing Fry Street to make accommodations for the fair. d l' Authorized Business Address Phone a SignaturQ l X77 - 7 2 N,Pfo-ks LI c/ t,5 . I W,t1r. C IIFE~/ t o 3 A/C A- 366 sy5v e,27> 6. 110. ZL -j 7 3 IQ~Y s. Z17 W. Pint 33)-5Y1~ e-I 10 11 . ~Nc eili D 404 pro ~3 12 . QJ~ WAYE` r 13 A-A to 4 A, Y/ l /fir -L_ U 3;6 7/d ef: v °F M .u~.ry y b.:. DENTON CHRISTIAN PR ,HOOL, INC. 2200 BELL AVENUE • DENTON. TEXAS 762: ! • 8171383-3332 Board Momburs &~r March 1 1994 JOin Jim mown John carrei Pom Fearing To Whom It May Concern Charles Fula Lupo Gonzalez q This letter is to document that the Delta Lodge has Carman Iftho l b Jam oh contributed funds to the Denton Christian Pre-School, a Donm'lw United Way agency serving disadvantaged three and Crmen Sind i r Nolasmw+ four year old children. The amount of the donation has M&lha Stoma Chrl:snaTowed@ varied. One year, ;2,500 was given by Delta Lodge. During 1993, $250. was given by Delta Lodge to Denton r Sion Christian Pre-School (see atachment), Toys were donated v a for our children at Christmas time another year. If JU* Royal r r reu;tas additional information is needed, you may contact the 4 McattoOrdey director of the Pre-School. Dv.tna Cody tddtlArke 1~/O~~/~~ Mrs x OoaaNaTover Judith Ro al k ' ~ Denton Christian Pre-School CPA Sars Hagen .T t.• L i r. a ~J- r r i DENTON CHRISTIAN PRESCHOOL Income and Expenses- Actual January 01 through May 31, 1993 01/01- 02/01• 03101- 04101- 05/01• TOTAL 01131 02128 03131 04/30 05/31 1 INCOME Income Aiunimun Cans 78 86 27 61 90 342 BOP Class, First Meth. 0 45 0 0 0 45 Bro. of Delta Lodge 0 0 0 0 250 250 Onco de Mayo 0 0 0 0 48 48 .1 Denton Benefit League 0 0 0 0 1,000 1,000 Famlly Night 12 6 0 8 0 26 First Christian Church 0 200 0 0 0 200 First Presp. Church 325 0 0 0 325 650 Graduation Fund 0 0 0 400 731 1,131 individual Contribution 233 565 116 535 262 1,711 Mexican Supper 0 108 1,673 95 73 1,949 Other Income 0 0 104 0 0 104 Sponsor a Child 350 406 670 45 125 1,496 1 St. Andrew Pres. Church 100 0 0 100 100 300 St, David Eplso, Church 200 0 0 0 0 200 c ; State Food 1,594 1,326 3,240 1,565 0 7,724 Student Fe as 5 15 35 5 0 60 T•Shirt Sales 33 0 0 528 443 1,004 Trinity Presp. Church 0 1,784 0 0 0 1,784 " United Meftdlst Women 0 300 0 0 0 300 United Way Exp APocati 0 N,, 0 0 0 (6) United Way of Denton 2,667 X1661 2,667 2,667 4,962 15,630 Women of St, David's 100 _0 0 v0 _._0 _._100 Total Income 6,697 7,601 8,432 6,009 8,409 36,048 i t f ,f >z, «.y: ,rl. .ra ♦y r . ..r t .,I ,.r * r...: ,..^4i<a nJPo wee rtxa".(ga ~j.,~x7 rp ",~i ' v'j{ *s r 9" I L t } Y, S' i r, i i i `.,J ~ F j