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HomeMy WebLinkAbout05-03-1994 ~ t.ra 9 ~:TTMVj . ~ ~ '^^kR1Jo ti 1 a. 4 P. Y ppy! 0 j r 1 CITY COUNCIL AGENDA PACKET 5/3/94 r i y i ~ I s i~wf n lfi1n gyp{ ifs i irr A it l C9 V AGENDA CITY OF DENTON CITY COUNCIL 1p May 3, 1994 Executive Session of the City of Denton City Council on Tuesday, May 3, 1994 at 5:15 P.M. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: NOTE: Any item listed on the Agenda for the Work Session may also be considered as part of the Agenda for the Regular session. 5:15 p.m. 1. Executive Session: A. Legal Matters Under TEX. GOVOT CODE Sec. 551.071 t 1. Consider authorizing the City Attorney to file an amirus brief in City of San Antonio v. Rodriguez. i E 2. Consider settlement in claim of Mr. and Mrs. L. Brown. 3. Consider possible action against Fox-51, Inc. for violations of lease. } B. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 Work Session of the City of Denton City Council on Tuesday, at 5:45 p.m. in the city council of City Hall, 215 E. McKinney, Denton, i Texas at which the following items will be considered: 5:45 p.m. i 1. Receive a report and hold a discussion regarding the Community Development Advisory Committee recommendations for the 1994-95 program year. 2. Pere.lvo a report nn9 hold a discussion regarding the Human Services Committee recommendations for the 1994-95 agency funding. 3. Receive a report, hold a discussion and give staff direction regarding the Design Guidelines. The Planning and Zoning Commission rucommanda approval contingent upon City Council funding the legal review of the zoning ordinanc9 rewrite as recommended by '„e zoning ordinance Task Force (6-0). 4. Receive an update on the Empowerment Zone, Enterprise community strategic planning effort, discuss the process and give staff direction. ti ,i; t r t , City of Denton City Council Agenda May 3, 19946 Page 3 D. Hold a public hearing with regard to the proposed located annexation and zoning of 79.69 acres l0 g and extending t north of Bobcat approximately 3482 fee Road. A-65 E. Hold a public hearing and consider adoption of an ordinance amending Article II entitled "Board of Adjustments" of Chapter 35 of the Code of ordinances relating to "Zoning" by repealing Sections 35-41 through 35-46 and adopting new Sections 35-41 through 35-54 providing for the organization, jurisdiction and rules of I procedure for the Zoning Board of Adjustment, providing an appeal procedure; providing for the amortization, termination, discontinuation and restoration for nonconforming uses and structures; providing cial s revand iew special board decisionsr and providing for judi 7. Consent Agenda Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. p 1 Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff j recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. Listed below are bids and purchase orders to be approved decor 1 payment under the Ordinance section of the agenda. Detailed a.A, up information is attached to the ordinances (Agenda LJ 8.B, 8.C). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the consent Agenda. Upon the receipt of a "request to speak" form from a citizen regarding an item on the Consent Agenda, the item shall be remc++i~' and be considered before approval of the Consent Agenda. A. Bids and Purchase Orders 1. Bid /1619 - File Storage System y 2. Bid 11609 - Windrow Composting Machine 3. Bid 11621 - Electric Distribution Cable 12 and 14/0 4. Bid 11624 - Street Maintenance Equipment Rental 5. Change order 12 - Oscar Renda Contracting - Unk ersity Drive Sewer 6, P.O. 144525 - Federal Energy Regulatory Commission r I i 5 I , r. City of Denton City Council Agenda r+~!! y 9-!_ May 3, 19946 Page 3 D. Hold a public hearing with regard to the proposed annexation and zoning of 79.69 acres located along FH2164 and extending approximately 3482 feet north of Bobcat Road. A-65 E. oHold a rdinance public hearing c1Isientitled ti Board of relatingnto11"Zoning" pby repealing sections 35-41 through 35-46 and providing fort eiorg organization, jurisdiction and through rules of procedure for the Zoning Board of Adjustment= providing an appeal procedure= providing for the amortization, termination, discontinuation structures, restoration providing for nonconforming uses providing for judicial grevand iew of special decisions, and 7, Consent Agenda Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his j designee to implement each item in accordance with the staff recommendations. The City Council has received background Information and a had an opportunity to raise questions regarding these iitems prior to consideration. ~ M Listed below are bids and purchase orders to be approved for I payment under the Ordinance section of the agenda. Detaited back, up information is attached to the ordinances (Agenda a B, B.C) . This listing is provided on the Consent Agenda ta lof Council Members to discuss or withdraw an item prior to approval the Consent Agenda. Upon the receipt of a "request to speak" form from acitizen and be considered before appovalgofdthe t shall bo removed Consent Agenda. a A. Bids and Purchase Orders: 1. Bid 01619 - File Storage System 2. Bid 11609 - Windrow Composting Machine 3. Bid #1521 - Electric Distribution cable 12 and 04/0 4. Bid 1`1624 - street Maintenance Equipment Rental - 5. Change Order 02 - Oscar Renda Contracting University Drive Sewer Commission 6, P.O, 144525 - Federal Energy Regulatory t t j i t. t City of Denton city Council Agenda May 3, 1994 Page 4 B. Plats and Replats 1. Preliminary p Lots for Lots 1-72, 1-7 1 Block 3 Block of a 1; Lots 43.792 1 Block 2 and acre tract located on Lillian Miller (T Parkway lanninghaof Southridge Shopping center Zoning Commission recommends approval, 6-0). C. Tax Rofunds 1. With G. Hern/AmWest Savings Association - $559.39 8. Ordinances k A. Consider adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, equipment, supplies or services. (7.A.I. - Bid 116190 7.A.2. - Bid 116090 7.A.3. - Bid 11621) B. Ccnsider adoption of an ordinance accepting competitive contracts for public luids and improvements. t (7 A 4. c Bid 11624) works C. Consider adoption of an ordinance authorizing the execution of a change order to a contract between the City of Denton and Oscar Renda Contracting; and providing for an increase in the contract price. (7.A.5. - Change order 12) D. Consider adoption of an ordinance authorizing the k expenditure of funds for the purpose of payment by the City for fees for the payment of taxes or application or licenses or renewal of licenses required by the State of Texas or the United States of America or any agency thereof. (7.P.6. - P.O. 144525) E. Consider adoption of an ordinance prohibiting the parking of vehicles on the east side of Bryan Street, from its intersection with Oak (The Street Traffics Safety intersection Commission Scripture Street. recommends approval.) F$ Consider adoption of an ordinance amending portions of Chapter 18, Article II, Division 2 of the Code of Ordinances relating to trucks and truck routes; providing for a repeal of any ordinance in conflict therewith; providing for a severability provision; and providing for a penalty in the maximum amount of $200.00 for violations hereof. f t: 3 yyt l 5 City of Denton City Council Agenda May 3, 1994 Page 5 G. Consider adoption of an ordinance authorizing the City manager to execute all documents and agreements, as required, to obtain funding for the Summer Food Service Program. H. Consider adoption of an ordinance approving and authorizing the City Manager to executes a compromise settlement release of all claims in the matter of Noel Wood. 1 90 Resolutions A. Consider approval of a resolution approving a bond resolution by the Denton Health Facilities Development corporation providing for the issuance of health facilities refunding revenue bonds for the Evangelical Lutheran Good Samaritan Society. B. Consider approval of a resolution authorizing the Mayor to act on tho City's behalf in casting a ballot in the election to amend the bylaws of the National League of cities. j C. Consider approval of a resolution approving an interlocal ambulance agreement between the City of Denton and Denton County for ambulance services. 10. Consider nominations and/or appointments to the Traffic Safety Commission, the Board of Adjustment and the Keep Denton Beautiful Board. 11. Vision Update 12. Miscellaneous matters from the City Manager. A. Hold a discussion and give staff direction regarding a timeline for board/commission appointments. 13. official Action on Executive Session Itemss A. Legal Matters B. Real Estate C. Personnel D. Board Appointments 14. New Business This item provides a section for Council Members to suggest items for future agendas. err j City of Denton City Council Agenda May 3, 1994;-,cfy Page 7 666 15. Executive Session A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 B. Real Estate Under TEX. GOVT CODE Sea. 551.072 \ C. Personnel/Board Appointments Under TEX. GOVfT CODE Sec. 551.074 NOTES THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY PERMISSIBLE. C E R T I F I C A T E { r 1 j I certify that the abova notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of , 1994 at ofolock (a.m.) i CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN l ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRk`fERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARYPS OFPICE AT 566-8309 OR USE TELECOMMUNICATIONS 1 DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH f THE CITY SECRETARYFS OFFICE. i ACCOOIC7 .11111 .e, f. I - - QUN II~ l r I I Ewa it i t l J ~rr~ rr~+ 1 I . i a I w~^ r I - ~ r ~gendeNo~ g`~" 4/a. Agettdatter+t,~ld~ ~ DATE- CITY COUNciL REPORT FOghw TO: Mayor and Members of the City Council FROM; Lloyd V. Harrell, City Manager j SUBJECT; Discussion cf Community Development Advisory Committee recommendations for tale 1994 program year, RECOMMENDATION' Committee recoint-nends approval of the Proposed 5tat_ e_ m__ ent of ni Pro Deve' D rintion.v oiected U~ of ~n~tc and the proposed SOME BACKGROUND' ~ This year a new process for development of Community Development funding recommendations was implemented. In January, public hearings were held to gain citizen input on the use of CDBO and HOME funds, Staff advertised the availability of funds and assisted many in preparing applications for funding, City Council ranked ellgible activities in February. Selected staff members I reviewed and ranked applications for funding, The CDAC held hearings receiving additional inf 4mation and discussing each request for funding. McRV. i The committee voted to recommend approval of the activities included in the cDBa >>,~twsed tAte nr and the HOME Pro¢ rm2=llpi4rJ. Nish Council's approval staff will publish the two documents. After publication and comment periods have expired, Council will be asked on June 7, 1994 to i approve each program description for submission. -t~ I PROC)RAMC_ nFt'AftTMENTS ORR GROUPS AFFFr~n ,i Cornm,utity Development Staff Parks iuA Recreation Department Engineering and Transportation Department Building Laspections Division Various not!prof£t service organizations Low and Moderate income neighborhoods and households 'r ,y 1 r A! - FISCAL IMPACT': Community Development staff hours will be paid from CDBO and HOME funds, This includes administration of housing and social service programs, monitoring of capital improvements, CD planning and reporting. Some j accounting, legal and administrative support is provided by general find departments, Respectfully submitted: 1o d V, Harrell City Manager h i ~ i Prepared by: Barbara Ross i, Community Development Administrator Approved: Prank Robbins, AICP a; Executive Director for Planning & Development ~r r i ~ I 1 i f r i r p F r q' 1 3J Z ' Y V { % u t 4 i A 9 l PROPOSED STATEMENT OF COAL AND PROJECTED USE OF FUNDS AND The. objective of the City of Demon's Community Development Block Grant Program is to a suitable living environment and exbpanding support activities c ovidin decent housi singe urban community by providing economic opportunity, principally for persons of low and moderate income. The City anticipates receiving approximately $1,187,025 from the U. S. Department of Housing and ~ Urban Development and an additional $17,000 in repayments from the City's Housing Rehabilitation Program for 1994 program year activities. 1. HOMEBUYER ASSISTANCE PROGRAM Activity: Acquisition Implementing Agency: City of Denton, Community Development t} Funding: $ 105,702 20l {a) / 208 (a) {3) Regulatory Cites, Ellg/hlatl Obj [24 CFR 5701: rovide i Description: Continuation of a city-wide Homebuyer Assistance Program to costs assistance to fast-dyne hornebuyers. Assistance can include payment o closing to and 1/2 of the minimum down payment. Additional assistance can be provided very low Income households. A maximum of $15 0000 will their available to interest rate es Power households to pay closing costs, down payment, y down at least it to the minimum the cost of the housing unit. Owners will always pay 1/2 of down payment. Homes must be within the city limits of Denton and cost no more than $62,500. Objective: To provide affordable housing for low and moderate income households. Location: City of Denton, all census tracts, Benefit. 100% benefit to low/moderate income. 1. OWSLEY COMMUNITY CENTER 1 Activity: Public Facilities and Improvements Implementing Agency: City of Denton Funding: $26,000 Regulatory Cites, EllglNatl Obj [24 CFR 570): 201 (c) / 208 (a) (l) (i) Description: Acquisition of property for construction rf the Owsley Addition Community ets ~crlmrg Offre for the h ~ ghbo neighborhood. Cum ntPseryicest equWng additional itpa e such as GED prep classes, FSL, computer and chiluren's aAerschool programs will be housed at the Center.. Objective: improvement of public service provision for low and moderate income huuseholds. Also, to upgrade and stabilize the neighborhood. l,Ate Street. Cr 209, B(3 1. Location: S/ i Co 396 Bonnie a low/moderate income. Benefit: Area I y` a y 6 t p i y y f PROPOSED STATEMENT OF f 14 COMA ADD PROJECTED USE OF FUNDS IVES AN The objective of the City of Denton's Community Development Block Grant Program is to support activities which are directed toward the specific goal of development of a viable and urban principally fortpersons gof suitable living moderatevincoment,The Cityanding providing economic ic opportunity, anticipates receiving approximately mately $1,187,025 from the •fD m the City's HHousing ousing an Urban Development and an additional $17,000 in repayments Rehabilitation Program for 1994 program year activities. 1. HOMEBUYER ASSISTANCE PROGRAM t Activity: Acquisition Development implementing Agency: City of Denton, Community Funding: $ 105,702 Regulatory Cites, Elig[Natl Obj [24 CFR 570]; 201 (a) / 208 (a) (3) Description: Continuation of a city-wide Homebuyer Assistance Proof mto p closing rovide assistance to first-time homebuyers. etssi lance can tional nassistanc clude a cant provided costs be to and 1/2 of the minimum down paym 000 will be available to these very low income households. A maximum en5l bu their interest rate or lower households to pay closing costs, down payment, buy down least l interest the minimum the cost of the housing unit. Owners will always pay at down payment. Homes must be within the city limits of Denton and cost no more than $62,500. Objective: To provide affordable housing for low and moderate income households. i Location: City of Denton, all census tracts. i Benefit: 100% benefit to Iowimode'rate income. ~J 2, OWSLEY COMMUNITY CENTER ments Activity: Public Facilities and improvements Implementing Agency. City of Denton Funding: $26,000 201 (c} 208 (a) (l) (i) Regulatory Cites, Ellg/Natl Obj [24 CFR 5701: Description: Acquisition of property for construction of the Owsley Addition ice Community Office and Community Ginter. Center will house various oda al spa e providers working for the neighborhood. Current services requiring such as GED prep classes, ESL, computer and children's afte'rschool programs will be housed at the Center.. Objective: Improvement of public service provision for low and moderate income Charlotte Street. CT 209, BO t. households. E Corner of Bonnie Brae and the Location: S/E Benefit: Area is 93.3% low/moderate income. { i! , i i } CDBG Proposed Statement - page 2 5 r L1a o CHAMBERS ST DRAINAGE Activity: Public Facilities and Improvements Implementing Agency: City of Denton Funding: $140,000 Regulatory Cites, Elig/Natl Obj [24 CFR 5701: 201 (c) 1208 (a) (1) (1) Description: Install Wets and underground storm sewer on Chambers ;urd Hill streets, install concrete rip rap and regrade existing drainage south of Smith street. The Engineering and Transportation Department will design the drainage system and the construction project will be bid out through the Cdynei hborhoais in the Objective: To upgrade infrastructure, stabilize and Improve g targeted area. r Location: Area around intersection of Chambers and Hill streets. CT 217.". Benefit: 40 households will benefit. Area is 75% low/moderate income. 4. MK&T RAILROAD CULVERT IMPROVEMENTS Activity: Public Facilities and Improvements Implementing Agency: City of Denton Funding: $ 12,E Regulatory Cites, Elig/Natl Obj [24 CFR 5701: 201 (c) 1208 (a) (1) (i) Description: Remove concrete culvert and a portion of rild railroad bed w :ere Pecan Creek Tributary #4 crosses under the old MK&T railroad. Replace with concrete channel section, The Engineering & Transportation Department will design the improvements and the construction will be bid out through the City. Objective: To upgrade infrastructure, stabilize and improve neighborhoods 'ui the targeted area. Location: Pecan Creek north of Robertson and east of Maddox streets. IaCT . d Benefit: Several properties in the area will be removed from the floodp floodway. Area is 75% low/moderate income. 5. CHAMBERS, BOARDWALK, PARK LANE, SIMMONS, REPAVE Activity: Public Facilities and Improvements Implementing Agency: City of Denton Funding: $ 35,583 Regulatory Cites, Elig/Natl Obj [24 CFR 574]: 201 (c) / 208 (a) (1) (1) Description: Provision of a heater/scarificatioryaverlay for the entire length of these four streets. Project will have a total of 10,167 Slc. Base failures will be corrected prior to the overlay. Project will be carried out by clue Engineering & Transportation Department. G+ Objective: To upgrade infrastructure, stabilim and improve neighborhoods in the targeted area. Location: Approximately individualsi live in they immediate area. Areal Is i Benefit: PP 596 low and moderate income. i t i f F t k y CDBt7 Proposed Statement s Page 3 3 O PL/ r~ 6. SPAN VEHICLE Activity: Public Facilities and Improvements Implementing Agency: City of Denton Funding: $ 14,140 Regulatory Cits, Elig/Natl Obj [24 CFR 570): 201 (c) / 208 (a) (2) (i) (B) Description: Provision of a portica of the funding needed to acquire two lift- equipped vehicles to be used for the public transportation system. CD130 funds will leverage 80% federal transportation and 13% state transportation dollars. i Objective: To improve public transportation and provision of transportation services to low and moderate income persons. Location: Transportation services provided city-wide Benefit: Sixty-nine percent (64%) of total trolley stops are in the CDBO target area. j A survey conducted last year indicated that over 75% of both public and demand response riders on the SPAN system were within low to moderate income levels. The survey was approved by the Dept. of Housing and Urban Development. 7. AMERICAN LEGION RENOVATION Activity: Public Facilities and Improvements IntplementingAgency: City of Denton Funding: $100,000 Regulatory Cites, Elig/Natl Obj [24 CFR S70]: 201 (c) 1208 (a) (1) (1) Description: Renovation and upgrade of the American Legion Building (owned by City of Denton) including the following: foundation leveling; electrical and plumbing upgrade; Installation of new HVAC system, roof, and windows; and the kitchen area will be renovated. ObJ%-dive: Improvement of public facilities and provision of recreational { opportunities to persons in low and moderate Income areas. Location: Comer of Lakey and Wilson streets. CT 212 Benefit: Neighborhood/service area is 75% lowltnoderate income. 8. DENIA PLAYGROUND IMPROVEMENTS Activity: Public Facilities and Improvements Implementing Agency: City of Denton Funding: $ 45,000 Regulatory Cites, Elig/Natl ObJ [24 CFR 5701: 201 (c) / 208 (a) (1) (1) Description: Purchase and installation of new playground equipment. Project will include Installation of resilient surfacing as required in the ADA. " Objective: Improvement of public facilities and provision of recreational opportunities to persons in the targeted areas. Location: 1001 Parvin Street, CT 208 Benefit: Project will benefit 1,326 low to moderate income persons. CT 208 is 88% low/moderate Income. i i ~F c; t s f Y tf , CDBG Proposed Statement s- ' Page 4 5b a 9. MLK PLAYGROUND IMPROVEMENTS Activity: Public Facilities and Improvements implementing Agency: City of Denton Funding: $ 10,400 Regulatory Cites, Elig/Nati Obj [24 CFR 5701: 201 (c)1 208 (a) (1) 0) Program Description: Project will involve purchase and installation, of safety fences around outside ground air conditioning units, one area power light and two security playground lights. Objective: Improvement of public facilities and provision of recreational opportunities to persons in the targeted areas. Location: 1300 Wilson Street, CT 212 j Benefit: Service area is 75% low/moderate income. 10. FRED MOORE CKILD CARE RENOVATION Activity: Public Fa6lities and Improvements implementing Agency: City of Denton Funding: $200,000 Regulatory Cites, EligiNatl Obj [24 CFR 5701: 201 (c) 1208 (a) (2) (i) (B) Description: Complete rehabilitation tnc.uding replacement of exterior window system, new roof, replace HVAC system, new electrical service, installation of a fire i sprinkler system, new kitchen equipment and shelving. Objective: improvement of public facilities and provision of public services to low and moderate income housel olds. Location: Fred Moore Child Care Center, 821 Crosstimbers, CT 212 f Benefit: Center provides child care to over 51;X low/moderate income families. 11. CITY COUNTY PLAYGROUND DRAINAGE Activity: Public Improvements and Facilities Implemcirting Agency: City of D-nton i Funding: $ 22,223 Regulatory Cites, EIigJNati ObJ 124 CFR 5701: 201 (c) / Mg (a) (2) (i) (B) Description: Installatlon of a concrete water channel running the length of the playground. Butms will be built to dive,t runoff water to the t1rain. Entire area will W regraded and resod. Two trees will be removed. Ten {10) three inch red oaks will be planted. Pea gravel will be replaced on ill play areas. Objective: Improvement of public facilities and provision of public services to low and moderate income householAs. Location: City County Day Nursery, IC03 Paisley St., Cr 206.02 Benefit: Nursery provides child care to over 519'0 low/moderate income families. C ~P fi CDBG Proposed Statement Page 5 Z( lS FF ! 5 = 3 _U 12. FAIRHAVEN REHABILITATION - ILI Activity: Public Facilities and Improvements d Lnplemenling Agency: City of Denton Funding: $ 14,957 Regulatory Cites, EtigJNatl Obj 124 CFR 570]: 201 (c) J 208 (a) (2) (i) (B) Description: Project will include repairing and painting existing kitchen, replacement of old shelving and replacement of some kitchen equipment items. Objective: Improvement of public facilities, provision of affordable housing and provision of public services to low and moderate income. Location: 2400 N. Bell Ave. CT 205.01 Benefit: 100% of residents are low to moderate income households. 13. DEbIOLMON AND CLEARANCE Activity: Clearance Activities ` Implementing Agency: City of Denton Funding: $ 65,000 Regulatory Cites, EIigJNatl Obj [24 CFR 5701: 201 (d) J 208 (b) (2) Description: Continuation of the program to demolish and remove vacant, substandard structures that contribute to the deterioration of neighborhoods. Structures slated to be demolished have been vacant for at least one year and are not rehabable. The program may also include clean-up of egret nesting places within a low income neighborhood. Objective: To arrest deterioration of neighborhoods expetiencing spot shim and eliminate major health and safety hazards in the City. Location: Areas of spot slum and blight citywide. Egret clean-up will be carried out in census tract 212. J Benefit: Program will benefit a minimum of 51 % low/moderate income households. 14. AIDENTON Activity: Public Services Implementing Agency: AIDenion, Inc. Funding: $ 7,500 Regulatory Cites, EIIgJNatl Obj [24 CFR 570]: 201 (e) J 208 (a) (2) (i) (A) Description: Provision of nutrition and hygiene to HIV and AIDS diagnosed individuals. Funds will be used to purchase food and hygiene items available at the nutrition center. Objective: Improvement in the provision of public services to low and moderate income persons. Location: 121 Met St. CT 207 Benefll: At least 51% of personi diagnosed as HIV or AIDS positive are presumed to be low/moderate ircome. RL,.c f;;r a . `A; 4 i .a I/-0 O0 AV. CDBG Proposed Statement Page b 15. HOPE TRANSITIONAL HOUSING "e y Activity: Public Services Implementing Agency: HOPF Inc. Funding: $ 18,000 Regulatory Cites, EligJNatl Obj 124 CFR 5701: 201 (e) / 208 (a) (2) (1) (B) Description: Provision of rent, utility, food, transportation and counseling assistance to families who are homeless or potentially homeless. Families are provided assistance over a one to two year period. Objective: Provision of services designed to increase self-sufficiency among low income households. Location: 1213 N locust Street, CT 206.01 Benefit: 100% benefit to low income households. 16. MILK ASAS 3 Activity: Public Services Implementing Agency: City of Denton Funding: $ 19,000 Regulatory Cites, Ellg/Natl Obj 124 CYR 5701: 201 (e) / 208 (a) (2) (1) (B) Description: Provision of after school care to low inr:ome children. Program will 1 contain a special "at-risk" component including working with parents to encourage attendance, various structured activities, field trips, etc. Objective: Provision of improved public services to low and moderate income families. { i Location: 1300 Wilson St, CT 212 t Benefit: Program will provide 100% low/moderate income benefit. Area is 73% ~J tow/moderate income. 17. KING'S KIDS SUMMER PROGRAM Activity: Public Services Implementing Agency: City of Denton Funding: $ 13,000 Regulatory Cites, Eltg/Natl Obj (24 CFR 570]: 201 (e) / 208 (a) (2) (1) (B) ! Description: Extension of hours to the existing summer playground program at the Martin Luther King Jr, Center. 'This is continuation of the 1994 summer program. Program previously ended in July and was held from 9:00 a.m. to 12:00 noon. CDBO funds will extend the program through August and hours from 8:00 a.m. to 5:00 p.m. Objective: Improvement of public services provision to low/moderate income ' families. Location: 1300 Wilson, Cr 212 Benefit: Prollram will provide at least 31% benefit to low and moderate income. ' Area is 75% low/moderate Income. ryl. I, r i x •i CDBG Proposed Statement Page 7 S~ O i Y~ 18. ASAS SCHOLARSHIPS Activity: Public Services Implementing Agency: City of Denton Funding: $ 8,000 r--- Regulatory Cites, Elig/Nat] Obj [24 CFR 5701: 201 (e) / 208 (a) (2) (1) (B) l Description: Prori ion r , s of after school action site to scholarshlPs to low and moderate income children. Scholarships are available to asy action site. Moderate income students will be Uiven a 1/2 scholarship, low income students will receive a full scholarship. Objective: Improvemen! of public services provision to ]ow/moderate income households. Location: At each of nine elementary schools throughout the school district. Benefit: Program will provide 100% benefit to low and moderate income households. 19. OWSLEY SUMMER PROGRANI Activity: Public Services Implement ing Agency: City of Denton Funding: $ 10,000 Replatovy Cites, Elig/Natl Obj [24 CFR 570): 201 (e) / 208 (a) (2) (i) (B) Description: Provision of a free simaured, recreational and educational program for children ages 7-12. The program will provide a safe and supervised environment for children in the Owsley neighborhood during the summer (June through August). Objective: Improvement of public service provision to low/moderate income 4 households. I Location: Comer of Stella St. and Avenue 0. CT 209, 130 I. Benefit: Benefit will be 100% low and moderate income. Area is 93.3% low/mod. 20. SPAN TRANSPORTATION Activity: Public Services Implementing Agency: SPAN, Inc. Funding: $ 41,%0 Regulatory Cites, Eli&Nl atl Obj [24 CFR 5701: 201 (e) / 208 (a) (2) (1) (B) Description: Funds will be used to leverage State and Federal funds to operate the public transit system and the ADA paratransit service in Denton, It will also be used to subsidize fares for low and moderate income citizens of Denton. Objective: Improvement of transportation services to low/moderate income households. Y. Location: Services are available city-wide. r Benefit: Surveys have. indic:aled that over 75% of ridership is low/mod. I I 1~ } \ Sr i CDBG Proposed Statement ~t/S 1 Page8 5rjr 21. RAINBOW CONNECTION Activity: Public Services Implementing Agency: United Way of Denton County Funding: $33,000 Regulatory Cites, Elig/Nall Obj 124 CFR 570]: 201 (e) / 208 (a) (2) (1) (B) Description: Payment of fees and other expenses in order to allow children living in the Owsley Addition to participate in cultural, educational and recreational programs provided by local agencies and the City of Denton, United Way will act as adnnlnistrator of the funding. Objective: Improvement of public service provision to low/moderate income households. Also, to ugrade and stabilize the neighborhood. Location: Area bounded by Donnie Brae Ave on the west, Hickory St. on the north, Prairie St. on the South and Ave. E on the east. CT 209, BG 1. Benefit: Area is 93.3% low/moderate Income. 100% of children participating will be from low and moderate income households. 22. ADA COMPLIANCE Activity: Removal of Architectural Barriers Implementing Agency: City of Denton Funding: $ 8,420 Regulatory Cites, EIIg/Natl Obj [24 CFR 574]: 201 (k) / 208 (a) (2) (1) (A) Description: Punds will be used to replace or lower four drinking fountains, instal) handra?Is at the North Lakes Recreation Center entrance. The following will be done at the Tennis Center: construct a ramp at the with a "NO PARKING 70NE" In front of it; paint a 5' buffer zone by the ramp; provide proper signage; Pnd change entrznce f hardware. Grdb bars will be installed in each public access toilet of the library. All (l improvements will comply with American Disability Act requirements. ~J Objective: Improvement of public facilities for disabled persons. Location: North Lakes Recreation Center, 2001 West Windsor, CT 204.02; Goldfield t Tennis Center, 2005 West Windsor, CT 204.02; Denton Public Library, 502 Oakland a St., CT 206.01. Benefit: Activities targeted to disabled persons are presumed to have at least a 31% low/moderate income benefit. 23. HOUSING REHABILITATION Activity: Housing Rehabilitation Implementing, Agency: City of Denton ' Funding: $ 17,000 (program income) Regulatory Cites, Etlg/Natl Obj. [24 CFR 5701: 202 (a) (1) / 208 (a) (3) Description: Continuation of the existing program to rehab subst;,ndard houses r owned by low and moderate income families in Denton. Assistance Is available in the form of a deferred forgivable loan (grant), a ten-year loan at 3% interest, or a y j ~i i ~ ,1 Ii r1 4 1.S~j CDDO Proposed Statement Page 9 d combination loan/deferred loan Other ailocations and HOME funding, funding used for program includes previous Objective: To bring existing housing into compliance with local building codes, to ugrade and stabilize neighborhoods, Location: City-wide Benefit: Program provides 100% benefit to low/moderate income households. 24, PROGRAM ADMINISTRATION Implementing Agency: City of Denton Funding: $237,000 Regulatory Cites, Eli Description: pro ~atl Obj 124 CFR S701: 206 (a) (c) Desc ipti with Program management, coordination, monitoring and evaluation carrying eligible activities including: staff salaries, payment of services from some city departments; office equipment, furniture and supplies; office rent, maintenance and utilities; board ex of publications; ad penes; training, travel, advertising, purchase nunistratiort of human services budget and monitoring of agencies and city departments; admini Rehabilitation stration of the Homebuyer Assistance, Housing Affordable Housing, and Demolition ror t envirorunentO review; development of the Comp rehensive Ho p g Housing sing Aff ff rdab b annual completion of Strategy (CHAS), Community Development orility of the Grant Performance Report and other requi. ocmentat on;pletin Provision of fair housing services. I i ; a r r r , r' yt r r r< N f2 i `r HOME PROGRAM DESCRIPTION Federal HOME Allocation $385,000.00 State Contribution $115,000.00 Required Local Match $ 81,812.50 Total Program Funding $581,812.50 The City of Denton has been d-signaled as a participating jurisdiction under the HOME Investment Panne g racn. The following is a description of resources and program Partnerships Pro r activities. ,gram Administration - $ 50,000 Partial payment of salaries for the construction project manager and housing inspector k positions. Some administration funding will also be used to purchase program supplies. All other administration costs will be paid from CDHO administration as appropriate. CHDO Ocerrating Expense;: - S 25,000 The Denton Affordable Honing Corporation, after certification as a community housing development corporation by the State and City of Denton, will be. provided with $25,000 in operating expenses. Funds will be used to pay salaries, rent, utilities, and purchase supplies for the organization. The Denton Affordable Housing Corporation is a new organization. No housing development projects have been proposed. The organization is currently working to secure additional funding in order to hire staff. I My Can, tnxtion - S211,812.S0 The City of DentoWs Community Development Office will develop and administer a new Affordable Housing Program. This program will use city-owned residential properties for construction of new single-family housing. Donation of the residential properties will provide the $81,812.50 match regaired for the HOME program. Additional construction funds may be requested from other public and private nonprofit organizations. Homes will be sold to low income families. Homes will be sold at market value. A subsidy, set up as a deferred forgivable loan and based on household income, will be available to the family purchasing the home. The deferred forgivable loan will be set up as a 10 to 15 year lien on the property. Repayment will be required if residency by the original buyer is not maintained during that period. hrogtarn income, realized at the time of sale, will be returned to the = + program to finance additional construction. Substantial Rehabilitation - $200,702 Rehabilitations and reconstructions will be carried out on owner-occupied properties throughout the city. Loans for the rehabilitation work will be provided to low and moderate income families. Maximum loan amount under crurent HOME guidelines for the area on a I I I J -7 f 4 qy -012 J HOME HOME Program Description 5'S "q~I 13afu~ Page - 2 three-bedroom unit is $69,154. This amount reflects the maximum that can be spent on a reconstruction including demolition and relocation costs. Loan assistance is provided in three forms: 1) deferred forgivable loan - This loan is available to very low income home owiiers. Depending on the level of assistance, forgiveness will take place over a 5 to 15 year period; 2) 50% deferred forgivable loan/50% loan - This combination is provided to tow to moderate income families. The deferred loan is as stated above. The 50% loan is over a 10 to 15 year term with a 3% interest rate; 3) loan - This option is provided to households at or just under 80% of median income (moderate income cap). The loan amount equals the entire cost of the rehabilitation. Loan is for a 10 to 15 yeas period at a 3% Interest rate. All structures are brought up to Section 8 Housing Quality Standards and City of Denton building codes. Acartsition - 5 44,298 Continuation of a citywide Homebuyer Assistance Program to provide awistance to fast-time homebuyers. Assistance can include payment of closing costs and 112 of the minimum down payment. Additional assistance can be provided to very low income households. A maximum of $15,000 will be available to these households to pay closing costs, down payment, buy down the interest rate or lower the cost of the housing unit. Owners will r always pay at least 112 of the minimum down payment. Homes must be within the city limits of Denton and cost no more than $62,500. The assistance will be provided as a defer..d forgivable loan. Depending upon the level of assistance, between 5 to 15 years of reside:^y will be required for loan forgiveness. A lien will be placed on the property for the loan period. Households who wish to move from the property before the end of the required residency period will be required to repay all program funds expended. CHDO Setaside _ SSO.000 This amount has been set aside for the Denton Affordable Housing Corporation. ion. Funds will be provided for housinC projects/programs. These will be developed after DAHC is certified by both the State, and the City of Denton as a HOME community housing development organization. 77he projectstprograms will benefit low and very low income households. City staff is currently assisting the organization to obtain CHDO certification, request additional administration finning and recruit an executive director. As noted above, the City will provide $25,000 In operating costs to DAHC. City will continue to assist and to monitor DAHC operations and projects as, the organization expends HOME funding. .,.v x UNOFFICIAL MINUTb,~ COMMUNITY DEVELOPMENT ADVISORY COMMITTEE MEETING MARCH 21, 1994 Members Present: Dorothy Martinez, Peggy Norton, Lisa Polack, Curtis Ramsey, James McDade, Rey Trejo, ano Jack Weir Members Absent without Notification: Peggy Fox and Fred Hill Staff Present. Barbara Ross, Community Development Administrator; Eric Billips, Human Services Coordinator; Luisa Rodriguez-Garcia, Community Development Secretary 1. CALL TO ORDER I Mr. Ramsey called the meeting to order at 5:20 p.m. If. APPROVAL OF MINUTES Ma. Martinez made a motion to approve the minutes of January 6, 1994. Mr. Weir seconded the motion. Mr. Ramsey asked that all those In favor of accepting the motion say "aye.' All the committee members voted In favor of the motion III. SCREENING OF APPLICATIONS Mr. Ramsey asked the committee members to consider results from priority questionnalres from city council and the staff ranking team. City council ranked the eligible activities and the staff ranking team ranked the individual applications. Ms. Ross stated that this is a part of the new procedure to try to get more input for the CDAC committee and city council. She added that the staff ranking team consisted of the City Manager, Deputy City Manager, City Engineer, Director of Parks and 1 Recra^tion, Executive Director for Municipal Services and Economic Development, i Administrative Assistant in the City Manager Office, Executive Director of Planning and Development and herself. .I Ms. Ross Indicated that Mockingbird Lane Street Realignment and the Paisley Street Repaving projects were not in the targeted area so are not eligible for funding. She ;a I also noted that the Engineering Department had modified the amount requested for h , I\. ngo Road Street Repaving to $101 G r s 9~/ -6/rte ~i Unofficial Minutes Match 21, 1994 5 3" 4- Page 2 L5 o L/a Mr. Ramsey stated that he had questions on a couple of applications. He was concerned as to the ownership of Fred Moore Child Car, Center. Ms. Ross informed him that the property had been deeded to the center. Mr. Ramsey also had the same type of concern for the NT Physical Management Center Building. According to Ms. S Ross the center would be located on state property but belong to the State School. She also noted that the application stated that funds would be available to begin construction by December of 1995. However, in a conversation with Beth Haeywood of the Volunteer Service Council, construction could begin as early as March of 1995. Ms. Ross mentioned that the NT Physical Management Center Building would be used f to build wheel chairs for a reduced price to low income people in the state. Mr. Weir also mentioned thst he had a similar question about the Owsley Addition Community Center project. According to Ms. Ross the Police Department would own and operate the center. Mr. McDade commented that currently the COPS program is using a one bedroom ipartment to have activities for the children in the Owsley neighborhood. He also added that the number of participants was very high. ~i Mr. Ramey asked if the location stated in the application would be the site for the y Adult Day Care Project. According to Barbara Ross, the Adult Day Care does not r° have a location. They are working with Texas Wuman's University to use a part of one of their buildings however, there is no commitmvrt at this time. Ms. Ross reported to the conanittee that the $500,000 of HOME funds has a 10 percent allocation for administration. Ms. Ross did say that she would be using that i for hours that the inspector spends on the HOME projects. The remaining $450,000 would need to be set aside for housing projects. Mr. Ramsey asked the committee if there were categories of projects that needed to be set aside. Ms. Martinez suggested that Fred Moore Day Care and Engineering Projects be set aside. She also noted that she had several concerns about American Legion Hall Renovation Project. Ms. Ross noted that this project was a direct result from comments made by citizens of east Denton at a public hearing. The Parks and j Recreation staff was asked to submit a proposal to renovate the building for the possibility of using it as a community center. According to Ms. Ross, the staff ranking team had similar concerns about who had control of the $--ai~ding. Ms. Ross De eni would take Recreation also noted that she thought that the Parks and partm control of the building but now it appears that the department may not. Ms. Martinez noted that she has some concerns as to renovating a building that is on city property and not having any control over it. Ms. Martinez asked Ms. Ross if the City could I F r t i ~a A k Unofficial Minutes March 21, 1994 Page 3 renovate a building that they have no control over. According to Ms. Ross, if the City of Denton renovates the building there would be a contract that stated the use of the building. Mr. Ramsey asked the committee if they wanted to set asi.le the Engineering requests or hear from them. Ms. Ross pointed out that the staff ranking results are close to what the Engineering Department feels are their top priorities. She also added that staff discussed the Handicap Repairs for Existing Sidewalks Project. The Engineering department submitt.3d this request because cities are being required to comply with ADA requirements even on existing sidewalks. At the staff ranking meeting the city 1 manager noted that he was not aware of any other cities that felt they had to comply j at this time. The staff ranking team gave the Handicap Repairs for Existing Sidewalks Project a low priority. Nis. Ross mentioned that levy Clark, Director of Engineering and Transportation, said that Chambers Street Drainage and Pecan Creek Channel Drainage were very important projects. Also, the Chamber Street Drainage will work well with Chambers, Boardwalk, Patklane and Simmons Street Repaving Project. The staff rar..Wig team gave Chambers Street Drainage and the Chambers, Boardwalk, Parklane and Simmons Repaving high priorities because they work well together and would solve many problems for that particular neighborhood. Ms. Ross noted that the Community Development Office has rehabilitated several homes in that particular neighborhood and many homeowners have complained on the drainage problems. She also added that homeowners want them to improve their drainage as their homes are being rehabilitated. Mr. Weir suggested that the Mr. Clark present what he considered ` his top five priorities. Mr. Ramsey asked for suggestions as to how to proceed from Ms. Ross. She suggested that the committee rank the requests and then anything above a certain score be considered for further funding and be heard on the March 23 meeting. Mr. Ramsey asked the committee members to rank all the requests. It was decided by the f committee that any project thz'. had a score of 21 or above would considered and anything below that number would not continue in the process. Mr. Weir suggested that Mr. Clark present his top five priorities and why, Ms. Pollack added that it would be beneficial to know why the rest of tb,s applications were not priorities. Ms. Ross noted that Mr. Clark could provide valuable information f as to the needs of the neighborhoods. Mr. McDade mentioned that the Chambers, Boardwalk, Parklape and Simmons Street Repaving project was a good one. The street problems for four streets could be t i s r I 2 Unofficial Minutes March 21, 1994-~ Page 4 f 4~ol resolved for just $35,000. He also mentioned that the Chambers Street Drainage is a very needed project for the citizen of that area because every time it reins that area gets flooded. Ms. Ross noted that the Chambers Street Drainage Project is the numWr one priority for the Engineering Department, Ms. Polack suggested that the committee give all agencies a chance to make their presentation. Ms. Ross noted that the orginal hearing schedule included all agencies that requested CDBO funds just in case the committee wanted to hear all of them. She also added that she felt the committee wanted to hear from almost everyone. The committee agreed with her. Mr. Ramsey indicated that he would prefer to give everyony a chance to make their presentation. The committee agreed to leave the agenda for March 23, 1994 as is. i Mr. Weir mentioned that the Hied Moore Child Care Renovation Project included new construction. Ms. Ross noted that the plans Included with the application seemed to included pla-is for an addition to the existing buildng, However, the application is only for the renovation. Mr. McDade added that the application submitted by Fred Moore Child Caro is for renovation of the existing building because it does not meet state childcare standard. Ms. Kircher is working several grants for an addition to the f existing building. i I IV. MEETING ADJOURNED Ms. Martinez made a motion to adjourn the meeting. i j IM1 ~ t . 4 ss_ . r e r r, 4 UNOFFICIAL M[NUTFS COMMUNITY DEVELOPMENT ADVISORY COMMITTEE. MARCH 23, 1994 Members Present: Dorothy Martinez, Peggy Fox, Fred Hill, Peggy Norton, Lia Polack, Curtis Ramsey, James McDade, Rey Trejo and Jack Weir Members Not Mitsent: None Staff Present: Barbara Ross, Commnity Development Administrator; and Luist Rodriguez-Garcia, 1 Community Development Secretary 1. CALL MEETING TO ORDER I i Mr, Ramsey called the meeting to order at 5:07 p.m., It. PRESENTATION BY ORGANIZATIONS REQUFSTING COMMUNITY DEVELOPMENT 4 BLOCK GRANT FUNDS A. Building Inspecdon/Dernolition Program Mr. Jackie Doyle presented the Demolition Program. According to Mr, Doyle, last year they received $20,000 for the demolition of substandard structures. However, this year they are requesting ecrtsiderably more. Mr. Doyle Indicated that ]ass year they were not requiring contractors to have. worker's compensation insurance, however, the city is now requiring it. Mr. Doyle added that the cost for demolition would increase this year In order for contractor l to cover the cast of the insurance. He also mentioned that there are many substandard buildings In Denton that need to be demolished Ms, Polack asked for examples of some buildings that will be torn down Mr, Doyle responded that durhtg the current fiscal year the following structures were tom down: 501 N. Crawford, 338 Robertuort, two on the 600 block of Bell Avenue, 2432 W. Prairie, 411 E. Mills, 414 Highland and approved bids on 710 Lakey and 602 Morse. Ms Polack wanted to know If these were primarily homes. According to hit. Doyle, the structures were primarily vacant rt &ndal structures, Ms. Fox added that the structure on 710 Lakey was damaged by fire so the NICE neighborhood requested it be demolished. Mr. Ramsey asked if the substandard structures scheduled for dep -)lidon go through a condemnation procedure. According to Mr. Doyle, each strut taie goes through a ac 'es of i steps to decide If It Is tuQ4andard If tie property is condemned by &,e code board the owner Is notified to &mollsh it. If the property owner decides not to 61 so, then CDBG funds are T ' used to demolish the structure. W Ross added that there Is also an owner request method of having it strt:tore demolished If a low Income person has a structure that needs to be demoJisht I, eta Community Development Office will use CDBO 'nds to demolish it. ' Ross Itvf. A that if a stnuture goes through the omdemrallL lien is PL d n tFe hit. Ramsey as'.ed if the committee had any more questions. Mr. Ramsey thanked Sir, Doyle for his presentatlon. ~,i' iii'. i 1 R91 S. y , a Unofficial Minutes CDAC Meeting 3/23/94 Z/- Page - 2 -,iris T go~'~la D. Engineering and TranspottatioNSPAN/City of Donlon Transit Mr. lcnry Clark, Director of Engineering and Transportat;on, introduced himself to the committee. He presented the Engineering's requests Mr, Clark asked the committee to consider his most Important projects. According to Mr. Clark, umbers Street Drain a olecl would be in area that currently does not have existing r: orm sewer systems, so anytime it rains for several minutes water will nun through citizens' homes. He considered a, project an immediate need They are requesting $140,000. Ms. Polack wanted to krni•,v the number of homes that this project will affect. According to Mr. Clark, it would benefit 40 homes. t Another project top priority project is Pecan Cie 1Cfianne[ Drainae~, Mr. Clark mentioned that many citizens have requested this project b, doru for several years now. He also added i that the current channel Is threatening all the homes in the area, He is requesting $264,000 for Pecan Creek Channel Drainage. Mt. Ramsey asked if down stream clearing would solve the t problem in that neighborhood. Mr. Clark answered that the city has tried clearing all the debris, however, that did not seem to solve the problem Another project top priority project is Remove the Old&T Railroad request, Mr. (lark Indicated that at a previous Capital Improvement public hearing they foxnd onnt that several businesses on Prairie Street are in the floodway. He also rtvxed that this project could bring in new business to that area and save many of the rehabilitations in that area. This project would rern rve the culverts underneath railroad bridge on Skinner Strut to help the water go through there easier. Ms. Ross noted that city council gave drainage a high priority render the public works octlvides The next top priority project is amity Sidewalk Reug_Ir~, Mr, Clark mentioted that this project will repair sidewalks in low/moderate re leentia; areas. The amount requested for this i project is $100,000. He painted out that repairing community aidr,v-lks would make a neighborhood more accessible and creates a more po6lilve affect to the neighborhood. Y V! { Ar,., h:r priority project Is the h1LgwJ , _jNAP Repairs . O nI+ J, Mr. Clark Indicated that very little money has been spent In the Soy„ ola Park Subdivision. Total amount requested for this project $17,000, He asked the carnmitteo to consider "a project. Another priority project is R la. Ramsey and ~~nefer S et Reyavine Prolej. Mr, Clark noted that at the time 4 iodivislon was buih the f-.ving standards wete not what they are no," ACet";- •I N , Oark, all the streets,, ubdivis',,n are In very poor shape. The total funds requested are 15,450. He also added that approvlmately 200 individuals would benefit from this project. Mingo Road Rg2ly n-S is also a priority project. Mr. Clark mentioned that this project would repave from Bell Avenue to Old North Road and benefit manly low/moderate neighborhoods. He added that the amount requested had been changed to $102,000, Ms. Ross said that the area In census tract 206,02 that is Mouth of Mingo Road has fallen out of the targeted area. b ' to i 9 e , ' Unofficial Minutes CDAC Meeting 3123194 -40 Page 3 5„ 2 ` p Uat'"la She added that Mr. Paul Lehrer, CIS technician, is checking his maps According to his. Ross, if the boundary lines are in the middle of Mingo Road instead of railroad tracks then a large portion of Mingo Road may not be the targeted area. The last project on Mr. Clark's priority list is Chambetm Boa dwaLk Park LaNjnd Sim eons Reg%avini Project. Mr. Clark said that this project would be a good complement to the Chambers Street Drainage Project. He also added that this project would benefit 590 Individuals. f C. Mr. Clark will also present S PANIC) I of Denton Transit application. According to Mr. Clark these furxis would provide a local match to purchase a vehicle and help leverage federal funds. It would also Increase the Denton transit fleet. The transit sy'-em has become a very heavily used alternative for thow that can't afford a vehicle. He also added that the. transit system allows low/moderate income people access to various facilidea, It will also reduce the impact on the streets. The tout amount of funds SPAN is requestirg is $14,140, however, it will leverage funds from tb; Federal Transit Administration of $161,600 and $26,260 from Texas Public Translwiiation. Mr. Clark noted that 699E of trolley stops ate located in the CDBC} targeted area. D. Parks and Recreation Department 1 bib Ticker, Superintendent of Park, ittroduc.ed Mickey Olland, Park Planning Coordinator, { f and Elihue Gillespie, MLK, Jr, Center Supervisor. Mr. Tickner indicated that Mr. Ohland would be making the presentation. Mr. Ohland presented the Amedcan Legion Ball Renavatigp request. According to Mr. Wand, Jte building is located on the Northeast comer of I.akey and Wilson and 1% 2,400 square feet In 1953 the city leased the land to the American Legion Prsi. In the lease it was agreed to build a building and use it for meetings. It was 8190 agreed that if the American Legion PoA did not ttse It any more It would be returned to the City of 17enton. According to Mr. Ohland this has occurred. He also noted that the senior community of that area has requested the renovation of the building for the purpose of a senior center and for the COPS (Community Oriented Policing Service) program. Members of the COPS program have a expressed an lnterem in providing a store hoot in the center for th-ee or W hours a .y. Mr. Ohland niso mend xted that the building will be fully staficd oy volunteers and current staff. The renovation v411 consist of a new roof, leveling the stab, and bringing it up to ADA regtdrementa. The total request is $100,060. r' Ms. Fox tsktd if the seniors from MLK would be relocated to the American Legion Hall or would it ire a second location. Mr. Gillespie stated that the seniors wiil have access to both buildings. his. Fox alsi asked if ohs COPS program would relocate from rte 1. • „panment or would this 165 a second location. According to Mr. Gillespie, the American Legion Hall will be a second location for the COPS program. Mr. Ohland indicated that the building is an eye sore at the present time, Mr. Ratnsey asked if it was worth p,.-WIng $100,00 into that building. Mr. Ticket said that it would be lest expensive to renovate it than to ( demckh and built a new cn e. r Mr. Ohland presented the jp gt park 'Qjpygfs SlFg[it1€rcquest. According to Mr. Ohland, j l w 1 ~ a. lac l Ir k I f I i Unofficial Minutes z-/ CDAC Meeting 3J23/44 Page • 4 w. the Dena park gets a lot of use, especially the playground, He also mentioned that the current equipment is 20 years old. The Parks and Recreation Department staff is requesting funds to update the ex sting playground. He also noted that the upgrade includes making the playground handicap accessible. The amount of request for this project is $45,000. Air. Tickner added that the playground is adjacent to an elementary which increases the use of the playground. The Civic Center Park Bride request was ptmwed by Air. OhlaiAd This request includes the demolition and installation of an eight-foot wide and 75-foot long bridge across the channel Mr. Ohland stated that there is an increasing number of events that occur in this park A wide f bridge will help with the traffic lead. He also noted that with a wrier bridge a truck will be able to go across for maintenance purposes. Air. Ticker added that this bridge is the one located between the library and the Civic Center Bitilding. The new bridge Is similar to the one in North Lakes Park. Mr. Ohland presented the MLK Park PlavaroundImprav•m n request. According to Mr. Ohland, in eight weeks the new MLK park playground equipment will be installed. This request will piovide a chain link fence act= air-conditioning unit behind the MLK Center where the new playground equipment will be guing in. This will be a safety precaution since that area will It used more now. Mr. Ohland added that security lights are also needed for security reasons. He also rated that the after school action to program and many other programs will be using the playground. Ms. Norton asl•d if partial funding would help. Me, Gillespie stated that they would accept any funds that the committee funds them with. Mr. Gillespie also staled that a chain4ink fence was their top priority. With the playground many children will be using that area and the possibility of them putting sticks in the unit is high. Air. Ticker added that the department will work with any amount of funds. Air. Ohland presented the Fred Moore Park OuIdoor Activity Stage, Mr. Ohland stated that at the present ilnfc any organization or activity requiring a stage Is using the department's portable stage. Thos Is a small stage for is purpose. The request is to build a stage similar to the one in the Civic Center Park approximately 2,000 square feet of concrete with electricol outlets According to Mr. Ohland many organizations and activities take place in the Fred Moore Park such as luneteenth and several church groups. Mr, Ohland added that the cost for the new stage Is $25,000. Mr. Tickner added that the department has been able to see a pattern on horiv the park is being used and feel comfortable as to the location of the stage. He also noted that this was a request from th^ Juneteenth Committee. Mr. Ohland presented the Civic Cdr Tetmis Court RS&lfsS3IIg and Cjyi,: Center iyalkw,yg requ,sts. Mr. Ohland mentioned that the tennis courts at the Civic Center Park have not been resurfaced for over 15 years. Mr. Ticker painted out that it would be similar to resurfacing recently done at the Fred Moore Basketball Court Resurfacing. According to Air. Ohland, the Benefit league and Rotary Club have commilled some dollars for the materials for the walkway and would build about 400 fat of rite walkway with the Parks and Recreation crews doing the wotk. They would like to add-on an Vocit wide trail throughout the park about half a mile that would go Into the Parks tnas-let plan. Nit, Ticker stated they are providing walking services in the perimeter. Right now this park does not have any sidewalks along the street around Bell, Withers AM Oakland Street_ This walkway would connect all the city buildings. i Ma Polack asked for they nornber of people that use the Civic Center Tennis Coutrs. Air, i ' i kA L: !i is 4 w 1 M' to 0.0 i? Unofficial Minutes w CDAC Meeting 3123/94 g y Page - 5 Ticker responded that he has seen people playing but the condition of Ow courts did do not encourage your serious players. Mr. Hill mentioned that his scut is an avid player and he would go out there and play - a person can easily get hurt. Mr. Ticker said that the Parks and Recreation Department have tried to do some patching but that has not worked. Tice tennis courts just need to be resurfaced completely. E. Human Services Committee Sandy Kristofetson, Chairperson of the Human Services Committee, presented the im &rviM request. Ms. Kristoferson stated that she was tequesting CDBG funds for $178,000 which is the 13% cap for human services. She stated that the reason she was asking for that 1 amount was because this year the number of agencies requesting funds has Increased significantly. Mr. Krstoferson pointed out that this year the Community Development Staff writ out about 100 letters notifying agencies that funding was available. She also added that virtually all the applications fell into categories that city council ranked high. Mr. Kristoferson indicated that the additional funds would be helpful since many new agencies had applied this year. According to Ms. Kristoferson, she attended a city council meeting where Frank Robbins was speaking on the Empowerment ZonelEnterprise Community. According to Mr. Robbins there is a one time opportunity to receive three million dollars in federal funding to come to 65 cities our size basically for human services administration whether it be through CDBG, human services or administer directly through the city. Ms. Kristoferson stated that we are one of the few cities that have demonstrated over a period of time a continuitrg interest i In human services funding. She noted that it would be beneficial for the city to demonstrate that it has the highest possible funds for human services. Ms. Ross commented that the city is reaching the point where no agencies will be able to send a request and receive a quarterly payment as they have for many years. She also added that agencies are required to submit 'i copies of receipts and checks for all ecpenses. General Punded agencies are now being told that they will be expected to do the same, Mr. Ramsey asked Ms. Krstoferson to elaborate on the Increase In funds from last year. Ms. Kristofetson stated that last year IS agencies were funded and this year 35 agencies have requested funds. Last year the Human Services j Committee received 22 applications for funding and funded IS agencies. Six of those funded agencies were CDBG funded. Ms. Ross indicated that EZJEC plan is for social sersices under that program for communities that apply and are accepted. According to his. Rm, j Frank Robbim, Director of Planning and Development, is currently working on developing a strategy that would Include economic development, infrastructure development, social services, human services and housing. The E74SC concept is basically the Clinton administration trying to bring together all the resources available primarily for low income citizens. Ms. Kristoferson asked for questions from the committee Mr, Ramsey asked if the need was much greater or is It that more people are hearing about the funding. Ms. Krstofetson answered that they had received applications from several adult agencies and two additional Parks applications. According to his. Ktistofersron, the HSC has received an application for literacy from the library, which has not been funded ir. the past. She also pointed out that i literacy is the top priority for city council, Ms. Kristofetson stated that the librarys 4 application looked very strong. Mr. Trejo asked about the furction of the Interfaith h4inislries. hls. Kristoferson stated that it is a coalition of churches that are coordinating services for the community, own A Unofficial Minutes CDAC Meting 3/23/94 tcteQUQ Page - 6 a3 0~ y~___ F. Homebuyers Assistance Program Eric Billips presented the HQmebuyers Assistance Program request. He stated that he was asking finding for the Homebuyers Assistance Program (HAP). According to hit. Billips, the primary purpose for the Hornebuyers Assistance Progrim is to promote homeowners)dp in the city of Denton by low intone residents. Cilen these persons are unable to accumulate funds necessary to purchase a house although they are able to provide fluids necessary to malnuiin their mortgage payments and utilities. Mr. Billips stated that HAP will provide thou funds for down payment and closing ecwsls. Qualified residents may be eligible to receive up to $15,000 In assistance that will include half of she down payment, closing costs, and $5,000 to $10,000 toward mortgage buy downs costs. According to Mr. Billips, the funds will be granted as a five year forgivable mortgage and each month that the resident lives in the home 1/60th of the amount of the loan will be deducted up until five years when the loan will be totally forgiven. He also added that a waiting list will be established and manage clients in groups of seven. Mr. Billips indicated chat participants must be low income residents who reside presently in the city, they cannot have owned a home In the past three years, they cannot have more than $3,501 in anytime type of financial account, they must occupy the home as their primary residence for five years and qualify lot a mortgage from an institutional tender. He added that the home must be valued less than $62,500, must be safe decent and sanitary, and must contain adequate sleeping space. According to Mr. Billips, since inception he has closed 30 f houses and eight of those houses have been to families that are considered very low income. i He did indicate that he has considered other sources of funding such as HOME funds. However, HOME funding requires monitoring of that particular home for fifteen years. He l added that in order for the house to be free from the stipulations of HOME funds either that persoruq would have to repay the loan of he/she would have to sell to another low Income resident of die city. Ms Ross pointed that HUD officials are currently looking into lowering the stipulation to five years and would be glad to notify the committee as soon as she Is notified. Ms. Ross asked how much in private mortgage dollars has the program leveraged. - According to Mr. Billips, the program has leverage a total of $1,443,605 and total funds spent were $104,277. Mr. Billips stated that he was asking for $150,000. Ms. Noma asked the number of families that the request will help. According to Mr. Billips, the minimum number of families it would help is ten. Att. Ross added that for some very low income families just down payment assistance would not be stdficient, so an additional component was added to { lower the interest to help tesidents receive a low monthly mortgage payment. 0. American with Disabilities Act Compliance Max Blackburn, Risk Manager for the City of Denton, presented the Amgri %ji Disabilities-,ct Compliance request He also noted that three years ago he became the ADA cootd'aiator for the city. Mr. Blackburn gave a quick overview of the American Disability Act that provides that people with disabilities have equal access to both facilities and programs. lie noted that the ADA committee did a thorough check of all city facilities to determine what needed to be dons for compliance. 'they were also required to submit a three•yerr rlan for compliance. The casts for tlw, first two years have been absorbed primarily No the Parks and Recreation Department and Facilities Management Depamwnt Mr. Blackburn stated that he j is requesting CDBO funds for the city's die third year of the plan. The third year plan consists f of making all drinking fountains accesslble to wheel chaos with electronic push devices, putting in ramps at the tennis center with :ertain type of hardware, painting buffer zones, 1 s ' q 1 a t Unofficial Minutes =LL- O l CDAC Meeting 3/23194 Page - 7 hand raiding at North Lakes and installing grab bars at the library. He also indicated that the request was for a total of $8,420, which will complete the three-year transition plan for ADA compliance. Mr. Ramsey asked if future construction or renovation will be required to comply. Mr, Blackburn stated that all new facilities and renovations must comply with ADA. H. Housing Rehabilitation Program Nancy Baker presented the jio1rsina Rehabilitation Program request. According to Ms. Baker, Jte hoatiing rehabilitation program has being going on since 1984 and staff is asking for ` $209,000. This year the program will be handled a little differently. Ms. Baker stated that the city will be receiving funds from the HOME program. To date, eight projects have been completed, seven have been bid out and are ready to begin and ten projects have the application and the work write-urLp completed and are ready for the bid process. She indicated that 59 families are currently on the waiting list which Is up significantly due to advertising on f the cable network. Nis Baker nosed that of the eight completed projects only three are partial f loans which is unique to Denton compared to other cities where the majority of them are loans, This indicates that Denton is serving the very low income residents. She also noted that the majority of applicants were elderly or large families. Ms Baker stated that the program helps anyone is the city of Dental just along as the applicant is eligible breed on f their income which needs to be below 80% of the median income. She also noted that they are expecting to receive $400,000 In grant funds from the State for housing rehabilitation. According to Ms Baker the housing rehabilitation request Is primarily for personnel costs, supplies and equipment and for about eight projects. The HOME funds will allow moderate to substantial rehabilitation and include reconstruction. Ms Baker indicated that the majority of rime rehabilitation will be done with HOME funds however HOME furls do not allocate much for administration that is why staff is asking for sdmUtistradon costs. Mr. Ramsey asked Ms. Baker to briefly go over the rehabilitation process. Ms. Ross noted that treditionnRy the program has haJ a good representation from the African-American and white communities, however, that has not been the case for the Hispanic community. She also noted that there has not been many Hispanic families that have reque;ied assistance, however, that Is changing due to the hiring of a bilingual secretary. Ms. Ross also stated that the Gimmunhy Development Office has recertiv received much mote interest from 66 Hispanic community. She also added that Ms. Baker arid Ms Rodriguez-Garcia are currently advertising more and using different methods to try to access those communlti.* that have not t previously received the information She also complimented both of them fa a grind job. Ms. Baker gave the committee a step-by-step explanation of th,. rehabilitation process from the time a resident gets on the waiting list, an application is completed and Income verified, to a work write-up been completed, to the time the home Is rehabilitated She noted that the program can&. m of three loans • a grant, a half grant hilf loan and n loan. Ms. Ross stated the CD ofilee checks to make mire that the resident can maintain the home once it has been reha6l4akU She also added that the inapt r does a cast estimate and In order for a contractor to do the work the bid mug be within 10% of the cost estimate. hit. Hill 1 complimented Ma Ross and her staff for a commendable job. i f X r rr 'r' moor I t p 7 Unofficial Minutes r~ CDAC Meeting 3123194 q Z~ Page - 8 5 e); 1. Denton Historic inventory lane Bile., Main Street Manager, presented the Denton Historic Inventory request. Ms. Biles Indicated the Mahn Street program is a downtown revitalization program and is located predominantly in the central business district and reaching out from the square. Ms. Bites is also the Preservation Officer for the City of Denton. She is working with Historic Landmark Commission to regulate local designated properties such as several businesses on the square - Olufsen's, Ellington's Restaurant, Margie's Fabrics, the Courthous: and Old Hickory Historic District Ms. Biles stated that the City of Denton became a certified local government in 1989, which means that the city is allowed to receive federal passthrough money through the Texas Historical Commission for local preservation projects. She also added that this is a 50% percent match program. The city has participated and been funded since 1989. According to Ms. Biles, the latest project is a preservation g;dde for the City of Denton. One year of grant funding paid for an intent to working on putting the publication t 3gether. The second year paid for the actual publication. According to Ms. Bites the grants range from $1,000 to $1,200 to do project such as the preservation guide, catalog of the works of O'Neill Ford, and a historic brochure which points the designated properties in Denton and includes a walking tour. Ms. Bites noted that Denton has been awarded the highest grant every given in the state for an inventory of properties in Denton built prior to 1949 for $11,735. This is one project that the state and Historical Commission feel is a very appropriate program for participation from CDBO funds, The state recommended that she apply for CDBO funds for a match She added that the project will consist of a photograph, an address, ownership, year built and whether It is classified as a higlVnzdiumllow priority based on preservation. According to Ms. Biles there are many benefits for doing this inventory such as identify neighborhoods or I building where an in-depth survey can be done, assist the Community Development Office in historical review for projects, and provide additional information regarding eligible properties and identity some areas that may be eligible for CDBO funds that currently are not Mr. Ramsey stated that this proposal was very different from any other the committee has received. He also asked Ms Blues to exploit, how this proposal met the eligible criteria for CDBG funds. According to Ms. Ross, he was not aware that cries could use CDBO funds for such a publication. Ma Ross also stated that she spoke to Vicky Covey from Amarillo and according to them they use the publication to expedite the process dw take flacts with each project such as the historic review for t`e city. Mr. Bites stated that some of the paper work that the CD office sends back and forth to the state could be taken care of here. Mr. Ramsey stated that funding G . will result in it product that would facilitate t'ne administrative overburdens of the Community Development Office. Ms. Ross added that funding for this project would be out the adml nistratiw cap since it is conddered a planning activity. J. Affordable Housing Development and Rental Rehabilitation Program Barbara Ross presented S1re A rdable Housing DevetonmU_g requey. Aco uing to his. Ross, the Affordable Housing Program is made possible by the new HOME progr, because HOME allows new construction. Ms. Ross stated that since working with the Homebuyers Assistance t program she has seen a need for moderately priced homes. The HOME program requires a match and one of the few ways that the match can be accomplished is through property owned by the city. She added that the city has two properties on Windsor Street (901 and 907 Windsor). These properties do not have any tax liens or other types of liens and are worth t ~t 9 y Ce n t q14 ofa Ui.official Minutes CDAC Meeting 1123/94 S _-1 ''age - 9J ob 0{'d1:? $13,000 each. Ms. Ross added that the city would have to match between $67,000 - $90,000 and these two lots would provide the city $30,000 of that match. She stated that the purpose of these two lots, as well as with any cther lots that might be acquired, would be to take possession of the lots and then using some of the HOME funds and funds that will be requested from the Denton County Housing Finance Corporation to constrict housing on those properties and sell them at a reduced rate or with assistance from the Homebuyers Assistance Program. The proposal Includes architectural fees for the design of three or four different types of homes The homes will be generally three bedrooms, two baths and a brick facade to help with maintenance costs in the future. Ms. Ross noted that the request Is for $130,000 for HOME funds and will be requesting as much as $195,000 from the Denton County Housing Finance Corporation. The balance of the match will hopefully come from the Denton County Finance Corporation Ms. Ross also stated that this t5 a new program and after its second year, the city might want to turn it over to die Denton Affordable Housing Corporation W Norton asked what would happen if in five or ten years the owner wishes to z2 the home. According to Ms. Ross, if the home is purchased with assistance from HAP a lien Is placed on the home for a period of five years. However, if the city mortgages the home the homeowner would be paying a mortgage payment to the city for the tem of the loan and if the homeowner does not meet their obligation there is always the option of foreclosure. 1 K. Ms Ross presented the Rental Rehabilitation Pro ram request. According to his. Ross, the Rental Rehabilitation has been a state program In the past. However, the Rental Rehabilitation Program through the state has been terminated. Ms Ross said that if the committee wanted to continue the rental rehabilitation program the Community Development's proposal would be to rehabilitation single-family and duplex properties This proposal is for $102,000 just to do IE single-family and duplex properties within a very specific targeted area because it is an area that rent will retrain affordable. Ms. Ross pointed out that this is an area that has many substandard rental properties. Ms. Roes suggested that funding for this project be from CDBO funds rather than HOME funds The requirements under the HOME program are administrative intensive. According to his. Ross, under HOME, the affordability period for rental programs Is 20 years, which means that staff would need monitor tenants for twenty years. III. MEETING ADJOURNED The committee members discussed the possibility of amending the agenda for March 28, 1994 to :nclude the option of discussing and making recommendations to city council as to which activities shotald be funded with 1994 CDBO funds The committee agreed to amend the agenda. Mr. Ramsey made a motion to adjourn the meeting, The committee members all agreed. The meeting was adjourned at 7:50 p.m. ' f f rly~Vf~10377,mM p Y 5 t r * w UNOFEICIA1, MINUTFS w~ COMMUNITY DEVELOPMENT ADVISORY COMMITTEE 5 ~ MARCH 2R, 1994 c) I or j Members Present: Dorothy Martinez, Peggy Fox, Peggy Norton, Lisa Polack, Llirtis Ramsey, James McDade, Rey Trejo and Jack Weir Members Absent with Notification: Fred Hill Staff Present: Barbara Ross, Community Development Administrator and Luisa Rodriguez-Garcia, Community Development Secretary 1. CALLED TO ORDER Tyr. Ramsey called the meeting to order at 5:01 p.m. 11. PRESENTATION BY ORGANIZATIONS REQUESTING COMMUNITY DEVELOPMENT FUNDS A. Fred Moore Child Care Center - Playground and Center Renovation Cathy Kircher presented the Fr Moore Child Care P1avYround Renovation request. Nis. Kircher stated that there are only two centers in Denton that provide low cost child care to low t and moderate Income families and they are one of them. She hndicated that she has a long # waiting list, so their services are a need. Ms. Kircher noted that she has submitted two requests - on., is to renovate the center and the other to renovate the playground. According to Ms. Kircher, the playground renovations include a climbing structure, bicycle % paths, art easels, swings, water, sand, children's play area, children's garden, trees and shrubbery, Mie current playground equipment at the center has been there since the 1950's and is not safe but does meet minimum standards. Ms. Kircher said that they would like a developmentally appropriate playground for the children, The architect presented the Fred Moore Renovation request. lie stated that the Fred Moore Building was 40 years old and in poor condition. ]t will require some extensive renovation, such as new windows for an energy efficient building. g Mr. Ramsey asked Mr. Nomtal Sisk who had ownership of the Fred Moore Child Care Center. According to Mr. Sisk, last year the school district entered into an agreement with the center. The property was deeded to the center. The only restriction was that it will retrain a daycare if there is any other intent then it would go back to the school be board to addtm Thu center and property belong to the Fred Moore Child Cate Center. Mr. Ramsey asked if the center was an Independent nonprofit organization. Mr. Sisk agreed with that statement Mr. Gary Cotton mentioned that they are having many maintenance problems with their plumbing and hit conditioning. He also mentioned that this Is the first year that the center has been able to request CDBO funds. In the past, Fred Moore leas not been eligible for these funds because Denton I.S,D. owned the property. According to Mr. Cotton, they have contacted Alan Nelson Architects to design a plan for the renovation of the existing building and an addition to the building. Mr. Ramsey asked W. Kircher if they had considered applying for a match grant for the renovation where she could i 0 e --=Gl . Unofficial Minutes Je_A) 5# CDAC Meeting on 3(36(94! Page - 2 a S o ova use CD130 funds as the matching portion. Nis. Kircher said that she had concentrated all her grant writing efforts for the new constvction. Ms. Rws asked if funds had been secured for the expansion. Ms. Kircher said that she was in the process of applying for six possible grant sources. Ms. Martinez wanted to know if the center had plenty of land for the expansion, W. Cotton noted that there was plenty of land for the renovation of the center, the playground, the expansion and parking. Ms. Ross noted that she had previously spoken to Ms. K-riher and she indicated that she could take less funds if necessary. Ms. Ross then asked if they needed money for expansion to do the rehabilitation. Ms. Kircher noted that they are trying to do it in two separate phases. The ideal situation would be to build the new building, move into it and then renovate the current center. The architect explained the plan for the new construction, the renovation to the building and playground. Ms. Martinez asked how much more space would the expansion create. According to Ms. Kircher, the expansion would create double the current size of the center. his. Polack asked for the age range that her center serves. his. Kircher stated that the age range 6, six weeks to five years old. They have 144 children on the waiting list and received two calls per day. Ms. Kircher also pointed out that they offer daycare on a sliding scale. j Mr. Cotton pointed out that if they receive funds for the renovation before they receive funds for the expansion they will still go ahead with the renovation and find an alternate place to move the children to. Ms. Norton asked if there was place big enough that the daycare could use during the renovation. Ms. Kircher stated that they have a couple of option - they have a church that supports them in the neighborhood and the Me"',st Church. Mr. Ramsey asked for the time line for the project. Mr. Cotton responded that it would take about six rnondh for the renovation. Ms. Norton asked that since the space for the nursery would be double would that just be to increase the number of Infants. According to Mc Kircher, they are hoping to add two new infant rooms, a toddler room, four more class rooms and activity room. Ms. Ross asked if the fees would cover the additional persorutel costs involved with the additional classroom. Ms. Kircher indicated that fees do not currently cover all expenses. She added that the board will be looking into the matt-r. Mr. Trejo asked If the new minimum standard would be effecting the daycare. Ms. Kircher slated that the new minimum standards deal a lot with teacher-child ratio and they are above wh,.t the state requires. 13. Denton Affordable Housing Corporatist Ms. Ross Introduced Linnie McAdams, President of the Denton Affordable Housing Corporation (DAHC), and herself as the Interim staff for DAHC. Ms. McAdams presented the Denton Affordable Housing Corporation request. Ms. McAdams said that several years ago city council was interested In low-moderate income, so they creased a task force to look into E the matter. Tne task force has novv formed a nonprofit corporation. She added that they currently do not have a staff person. However, now that they are a corporation and are eligible for fundii they are looking into hiring a staff person, who would be resposible in t' r Unofficial Minutes CDAC Meeting on 3/38/94 Page - 3 creating programs and developing housing. The request from the DAHC is for seed money. Ms Ross added that this is the direction the., 'ho federal government is going and government really believes that neighborhoods and community rrxiprorki are closer to the people, so therefore can target those needs beaer than city government. The federal government is encouraging cities to participate with nrmprofrt development corporations. The only other 4 I nonprofit development corporation In Denton is the Denton County Finance Corporation. Ms. Ross noted that the mission of the County Finance Corporation is different from DAHC, which will target developing housing, owning and managing projects. The DAHC froposai consists of salaries for a person with housing expertise, which would be $30,000 to $35,000 plus benefits, a full-time secretary, telephone expenditures ane .applies. The key to this request is that the federal government requires that 15% of the HOME funds be set aside for a CHDO (Community Hotring Development Organization). hto t;.ss added that DAHC will be the only certified CHDO in Denton. M- federal government will require that die CHDO be experienced. According to the federal government, the experience would need to come from a director, a consultant, or their parent organization, In this case the city is the parent organization, Ms. Ross stated that although the city will not control DAHC the city will exercise some function such as advising and helping the corporation get through their infancy period of a year. According to Ms. Ross, $75,000 would be txt aside for the CHDO, which is 15% of the HOME allocation, $25,000 would spend on operating costs, the other $50,000 would be set aside for projects, Ms. Norton asked kinds of projects would the corporation be doing. According to Ms McAdams, the DAHC would like to do projects that can easily be accomplished. These projects consist of rehabilitating homes, purchasing lots and actual doing the construction and making t'vrn available to low-income people, and helpLig citizens with their loan process. According to Ms McAdams, a long range goal would be to link together people in the neighborhood and create an association to share knowledge. on how to lake care of homes, yards and small repairs NIs. McAdams also stated that the primary emphasis is on single-family units and some multi-family complexes. She added that main goal would be to help people own their very own home. Ms Ross added that -would open rental units, C. City County Day Nursery - Playground & Drainage i Leslie Enlow, President of City County Day Nursery, introduced Key Peters, Director of the center and Bob Ticker the president elect and will be taking over in May. Kay Peters i presented the City County Day Nursery Playground and Drainage requests. According to Ms. Peters, the facility was started in 1958 when not many homes were around the center. Today, many homes have sprung up and the center Is in the middle of the neighborhoods and because those homes have been built-up around the facilities, anytime that the neighbors are watering the water runs through the center's backyard. She said that they are having a problem because water is beginning to stand and is attracting mosquitos, which shut the centers playgrounds down. She also added that the health department has suggested many solutions but tone have worked. Ms Peters stated that they are requesting funds for a drainage system and to regrade the playground to help channel the water and the total request Is for $222,223. Ms. Peters added that she has 66 students in her facility every day of which 52 are from single-family households and the majority live in apartments so the playground 1s very important to the children for development and daily exercise, She added that when the children go lame in the evening many of them do not have outside playgrounds or area to play. Ms Polack asked what the age group was. According to Ms. Peters she has from 18 months s i t s. Unofficial Minutes CDAC Meeting on 3/38/94 O/ZY-0/0 Page 4 !f/S~ s 3 do to 514 years. She added that the center has two separate playgrounds. IS months to 31/: years use one playground and 31/2 - 51/2 years old use the larger playground. D. Fairhaven Rehabilitation Cheryl Harding presented their Fairhaven Re • ilitafl request. N% Harding stated that Fairhaven has been in town for five years and provides lowcost housing for seniors 62 and over. Fairhaven's services include low cost housing such as a private room and bath, three meals a ::ey, beauty shops services, chapel services and other social services. According to Ms. Harding the facility is old so the kitchen, dining and beauty shop facilities need to be updated. She also added that the biggest need is in the kitchen. This is because the center serves three meals a day, so meal services are the most important pan for Fairhaven. Ms. Harding stated that it is very important to provide quality meal services, to have staff serve the meals appropriately and to meet the needs as well as their likes and dislikes. his. Harding added the kitchen has not been renovated in 15 years and is in need of painting which requires a special type of institutional paint that is very expensive. According to his. Harding, they are also requesting funds for a freezer and a dishwasher to replace their eight-old chest freezer that is not appropriate for institutional use. They are currently renting a sanitizer, which requires that dishes be washed by hand and then sanitized. Each shift operates with just two people - (hat two coo)ing, serving, cleaning, etc, for fifty people per meal that it is critical that they have a dishwasher that cleans and sanitizes. I& Harding also said that included in the proposal is money for shelving and storage bins because the health department has ! I recommended that they use plastic or metal bins instead of wooden bins. Their wooden bins are old with paint chips on them. According to Ms. Harding, the dinning room and beauty shops nee painting. The beauty shup has not been painted for at least ten years, Ms. Harding J Indicated that her top priority would be the kitchen, which is their biggest reed, and then the dining room. Ms. Polack asked if the dining room would also require the special paint. Ms. Harding indicated that only the kitchen would require the special paint because of extreme heat and grease in the kitchen. She added that they intend to use community service workers to paint the dining room and beauty shop. Ms. Ross asked if the shelving and the storage bins are installed. According to Ms. Harding, the shelving and the dishwasher would be installed, however, the storage bins are just seating on the shelves Ms. Ross stated to the committee that the reasoning for her questions was the public services cap might affect funding equipment that is not installed. Ms. Ross also stated that equipment is considered a public services activity. bus, Harding noted that many people do not consider Fairhaven as low cost housing, According to Ms. Harding, they conducted a survey to find out due income of residents. According to the survey, 504E of the residents were considered in the very low income category, which are the same categories that the Denton Housing Authority follows under tho' HUD regulations. She also added that nine or the units are subsidized by HUD and two of them are subsidized by the Fairhaven Trust PwxL 1 i 7 i t Unofficial Minutes CDAC Meeting oil 3/38/94 00 - Page 45~~ - s -s-qy a do f4.~ to 51/2 year. She added that the center has two separate playgrcxuxfs - 18 months to 31/2 years use one playground and 3t/2 - 51/2 years old use die larger playground. D. Fairhaven Echabilitation Cheryl HhrJing presented their Fairhaven Rehabilitation request, his. Harding slated that Fairhaven has been in town for five years and provides lowcost housing for seniors 62 and over. Fairhaveres services include low cost housing such as a private room and bath, three meals a day, beauty shops services, chapel services and other social services. According to Ms. Harding the facility is old so the kitchen, dining and beauty shop facilities need to be updated. She also added that the biggest need is in the kitchen. This is because the center serves three meals a day, so meal services are the most imporant pan for Fairhaven. bfs Harding sated that it is very important to provide quality meal services, to have staff serve the meals appropriately and to meet the needs as well as their likes and dislikes. Ms. Harding added tha kitchen has not been renovated in 15 years and is in need of painting which inquires a special type of institutional paint that is very expensive. According to Ms. Harding, they are also requesting funds for a freezer and a dishwasher to replace their eight-old chest freezer that is rot appropriate for institutional use. They are currently renting a sanitizer, which i requires that dishes be washed by hand and then saniti zed. Each shift operates with just tuo { people - that two cooking, serving, cleaning, etc. for fifty people per meal that it is critical chat they have a dishwasher that cleans and sanitizes NIs. Harding also said that included in the proposal is money for Otelving and storage bins because the health department has recommended that they use plastic or metal bins instead of wooden bins. T'heir wooden bins i are old with paint chips on them. According to Ms. Herdng, the diming room and beauty shops net painting. 7be beauty shop has not been painted for at least ten years. his. Harding indicated that her top priority would be the kitchen, which is their biggest treed, and then the drdng room. Ms. Polack asked if the dining room would also require the special paint. Ms. Harding indicated that only the kitchen would require the special paint because, of extreme beat and grease in the kitchen. She added that they intend to use community service workers to paint the dining room and beauty shop. Ms. Ross asked if the shelving and the storage bins are installed. According to Ms. Harding, the shelving and the dishwasher would be installed, however, the storage bins are juv seating on the shelves. Ms Ross stated to the commhtee that the reasoning for her questions was the publiz services cap might affect funding equipment that is net installed. Ms. Ross also stated that equipment is considered a public services activity. Ms. Harding noted that many people do not consider Pairhaven as low cost housing, According to his. Harding, they conducted a survey to find out the income of residents According to the smey, 50% of the residents were considered in the very low income category, which are the same categories that the Denton Housing Authority follows under the 14UD regulations. She also added that nine of the units are subsidized by HUD and two of them are subsidized by the Fairhaven Trust Fund, f , i t a , r Unofficial Minutes q Z~, Q CDAC Meeting on 3/38/94 S J Page - 5 - 31 a p el. Ms. Ramsey asked if Fairhaven was racially balanced. According to Ms. Harding, currently Fairhaven houses 100% Angle, Ms. Harding added that the Board of Directors of Fairhaven is currently working on an affirmative action plan that will be carried out in next couple of months. E. Dti ton Community Action Program Harry Persaud presented the Penton Community Action Program request. Mr. Persaud stated that there is talk all over the country about giving the neighborhoods back to the people. The City of Denton Planning Department has selected two neighborhoods that an; predominantly low-moderate income for this neighborhood plan. They are excited to create a liaison between local govetr,ment and neighborhoods and to provide a communication line. According to Mr. Persaud, sortie neighborhoods are run down and have been for many yearn He added that the Planning Department is wanting to go out and talk to the citizens in these two particular neighborhoods vid find out what the needs of the neighborhood are and then create a sinitegic plan to solve them. He also added that if necessary the city could prepare land use plans for them, which will ire adopted by city council and then target development will be done within the accordance of eia plan. Mr. Persaud also noted that they would like to work with the citizens of these two neighborhoods and create a working relationship. Ms. Polack wanted to lnow the process for the community action plan. Mr. Persaud stated that they will hire an inwrn to help them do land use plans and create a mailing list. He also said that the Planning Delv'rtment will also be forming a team to do much of the work such as putting out notices, organintag meeting, preparing flyers, and many other things depending on direction the neighborhoods One of the neighborhoods is outlined by Fort Worth Drive, Collins Street, Locust, Dallas Drive and 1-35, pis. Polack asked about the time frame for the plan. According to Mr. Persai.d, they aro looking at a year to get the neighborhoods running. The benefit is not a land use pka or solving the problems but establishing an ongoing working relationsiup between city hall ani neighborhoods. Mr. Persaud also stated that they are wanting to continue this on an ongoing bases, Mr.:lamsey then stated where the funds to } continue the program will corne from Mr. Permud stated that they have two options: continue requesting CDBG funding for future years or lave the program adopted by the t General Fund E. Owsley Addition Community Center Officer Greg Hedges presented the Qwsley Addition Community Center request. According to Officer Hedges, several years ago the COPS program was implemented in the Owsley Addition. The Owsley Addiuxt runs from the backside of Prairie Street to Oak street to Avenue B to Bonnie Brae. Officer Hedges stated the Owsley Addition consist of many multi- family dwelling and approximately 300 families Living in the area and many of them have children. He also noted that the children do no: have any structured activities other than was the COPS program provides. Three years ago the Police Department opened a COPS office in a one-bedroom apartment and implemented some programs. Officer He,iges also stated that through CDBG funds last year they will be acquiring land fur a park in the 2400 block of Stella Street. He also felt that the park would mainly be used by small klds, however, older kids would be excluded The COPS program is currently providing several programs for the ty has been youth such as movies Fridty nights According to Mr. Hedges, this activi very 4 ' 11Yp3. 'j i Unofficial Minutes V=.1_ 012 CDAC Meeting on 3138194 Page-6 -3 y ga cuccessfrl! . they b,ve had 20.30 Youth for the last two years on a regular basis. Officer Ides Hedges also indicated that the COPS program prov an adult education program. Thomas provides basic skills Magdalena works 12 15 hours a week out of the COPS office a P Officer ter classes and English as a second language They education such as English, Huth, compu Fire working area, also have the YMCA, BOYS Scorns, Girls Scouts, Came Hedges stated that the COPS program is wanting to purchase two lot, on the southeast comer Brae. He also stated that the property is in a trust fund and belongs to thbut e c of Bonnie azy r family. According to a member of the Razyor family the land cannot be ~~u~ consists of two lots to 6 lid a cormmunity0center.Hedges, the q sold for the tax ll value of $ $26,00 to purchase Addition. Most of Officer Hedges feels that there is a great need for a center in the Owortation after the trolley the families are single income, low income and most have no transportation Department . system closes at 6:00 p.m He also added that the City of Denton a City of Denton nd the police ewill nter. The center ratl n Department by the own and manage the ce Indicated that they will According to Mr. Hedges, the parks and Recreation uidl like mow the t would like to The for two years. Nit, Hedges also stated the police Departmen run the c propertyommunity similar to rile Senior Center with an advisory board setting guidelines. permanent cops Coal board of directors will be the O dances sodas group center athering, will be will used serve to as a 100 ft x 60 ft long building for Play, multipurpose, Texas Department of Human Resources has expressed office, and provide DARE classes The part time basis Nit. Hedges stated that an interest in opening an office to provide services on a providing Bonne medical services Hospital has expressed an interest in p tanning the Denton Community h to htr. Hedges, he has to the planning in this area to provide basic health services. portabrle building on the lots to provide services department who indicated that they cet a Department of Defense will also allow the until ftutding is available to build the center. The PaHedges stated that most Police Department to use any of their surplus equipment. Considered for funding. constniction grants require that the land in acquired first before being will the Razyor famiil could Ms Ross asked if a commitment is given for the $26,00 how long process is long and I willing to hold the Property. According to Ms. Ross, the acquisition Razyor Corporation m the process until September. According to officer Hedges, the property private not beg' Department can lease the p Pe Y i Indicated that with a commitment the Police ; i funds. { F. Adult Day Cate of North Texas Inc. Renovations Weaver ]an Weaver presented the Adult Day Care of North Texas Renovations re tests l Ms. gave a brief overview of Adult Day Care of North Texas (ADCNT). According t services provides daytime health cared social nursing cafe, pe a rsorulcare Weaver, ADCNT care are elderly. Specific P o6 but most uses of adult day nation and nutrition. The services, social services referrals, recreation, ha iili~y~ the Sneed, it regardless of goal for ADCNT is to provide an adult program Mt Weaver added that there is a Socioeconomic status and regardless of their ability to Pay. because without sliding scale for their programs Adult day car is needcare In a are frequently, community inappropriate or one what happens Is that people who need daytime day to fill the gap between prematurely placed in a musing home. Adult day care is nece~sarY independent living and nursing home care. f p / ` k Unofficial Minutes _1Gl. 0 2 CDAC Meeting on 3/38/44 j Page - 7 Ms. Ross asked if ADCNT has a facility for renovation. According to Ms. Weaver, Newton Razyor has a building on University Drive that has been offered to them. The letter of agreement being drafted to rent the building free until the agency becomes operational. Ms. Weaver stated that when the agency becomes operational a lease amount will be charged. Ms. Ross asked if the lease could be a 10-year term. Ms. Weaver stated that the ADCNT board is considering teasing It on a short tern basis because Texas Woman's University has offered them a property at the university. Mc. Ross stated that for commitment of CDBG funds a ten-year lease would be need to be acquired. Nis Ross asked if ADCNT had other sources of funding for the rehabilitation. Ms, Weaver indicated that there are several proposals that have been recently submitted to Bark of America and Texas Instruments. G. North Texas Physical Management Center Bldg. Ben Ivey, Chairman of the Volwmteers Council of the State School introduced to the committee Chris Adams, Assistant Superintendent of Programs; Sue Ramsey, Director of Community Relations and Volunteer Services; and Beth Haeywood, Assistant Director of Community Relations and Volunteer Services. Mr. Ivey presented the North Texas Phvsical M ent Center Buil in request. According to Mr. Ivey, the Volunteer Camrmcil provides for the imptovtrn-nt of quality of life for those served at the Denton State School. Sir. Ivey stated that there is a need for a facility to do custom seating for the state school clients, which many of them have physical disabilities He also added that many of these clients are low income or no income at all. The presentation was turned over to Chris Adams. V According to Sir. Adams, the Denton State School has within their operations a program to manufacture customized seating systems for individuals that currently live at the state school. This program has been developed by technicians and therapist over the last eight t the needs of j helped 250 individuals, Sir. Adams stated that system is designed specifically j an individual and is built on a wheel chair frame. They have become aware of the need and t r demand for this customized seating system and there are very few providers. Mr. Adams also stated that reimbursements through third party funds are available. The Denton Independent School District, MHMR and local developmental cvntets have all expressed a strong desire to use these services. According to Mr. Adams, to provide the increasing services, additional i space Is needed. This request is to securu funds to built a building and expand the current service system. Mr. Adams feels that they are in a position to be able to do that with the existing technical resources. tl Ms. Ross asked if the funds needed were to expand into the Denton community and possibly other areas of the state. According to Mr. Adams, they have commitments from many agencies and feel they can meet the demand but need a much bigger area to accomplish it in. I i ~ i Y 3 Unofficial Minutes CDAC Meeting on 3138194 ,ls1L_ Page - 8 40 Ms. Ross asked if the technicians were state school residents. Mr. Adams indicated that the technicians are employed and trained by the Denton State School. M& Ross then asked how many technicians would be employed because of the increase space and volume. Mr. Adams stated that it would have to be incremental based on the system. He also stated that as demand begins to grow the need for therapist and technicians will also grow. j Ill. RECOMMENDATIONS TO CITY COUNCIL Ms. Ross informed the committee of the total funds available for funding. She indicated that $950,025 is available for CDBG funding and $450,000 for HOME funding. She added that the HOME program is just for rehabilitation projects. The total funds that the committee has to find is S1,400,02S. The committee agreed to prioritize the applications, discuss and then consider funding starting with the highest ranked priority. The committee discussed the Denton Affordable Housing Corporation. Ms. Norton asked if city has to allocate 5% to a CHDO. According to I& Ross, if the city accepts the HOME funds from the federal government 15% would need to be set aside for a CHDO. The Denton Affordable Housing Corporation is the only CHDO that Denton has. The committee discussed the Human Services Request. Ms. Norton indicated that the current budget for HSC is $100,000 and this yWs request is for $178,053. Ms. Martinez stated that HSC should only be funded for the same amount as last year. Ms Ross stated that the HSC { had 45 requests and that is due because agencies have heard that more CDBO money has come to the city. Ms. Fox indicated that the major of the requesting agencies are agencies that really teed money. Ms. Norton stated that HSC should get an increase from last year. She suggested $150,000 and the committee agreed. The committee looked over city council prioritization list. According to the council prioritization list Children, Education, Haring, Drainage Improvements, Homeless services, Literacy, Code Enforcement, Homeless Facilities, Housing Rehabilitation, Homeownership Assistance, Demolition and Clearance, Parks and playgrounds were highest priorities. 1 ; The committee discussed Engineering's projects. The projects that ranked the highest of all Engineering projects were Chambers Street Drainage, Old MK&T Railroad, Chambers, Board, Park Lime & Simmons Street Repaving, Handicap, Community Sidewalk Repairs. The committee agreed to fund Chambers Street Drainage, Old MK&T Railroad, Chambers i Boardwalk Park Lane & Simmons Sueet Repaving. Ms. Norton slated that the Chambers, Boardwalk, Park Lane and Simmons Street would benefit 590 individuals. The committee agreed to fund that request. ~j N 1 b f~ 5 r r Unofficial Minutes s CDAC 1)4eeting on 3138194 Page-9 5 a--l The commi7ee divtrvd the Adult Day Care Renovation request. Ms ftivx stated that she rated the Adult Day Care request lo,v bmuse it is to renovate a building gnat the agency will probably lease for a short term. Ms, Ross Lr)dicated that the city could not rehabilitation unless the agency had a ten to fifteen year lease. Mr. Ramsey pointed out that the city had never funded an agency that was nrd operadoml. Tlve city has always waited until the agency was in operations for a year. The committee discussed the North Texas Physical Management Center Building request Ms. Martinez indicated that she had some concems about why the Volunteer Council would be asking for CDBO fiords. She added that she used to be on the Volunteers Council for four yexrrN and the council receives many donations and their grants are easily matched. She also added that the Meadow; Foundation will match any grant that the Denton State School receives. The committee eiscu&sed the Denton Historic Inventory request, his. Norton indicated that the Denton Historic Inventory project would be of an assistance to the Community Development Office. IAis. Ross stated that she had contacted the City of Amarillo to find out if the inventory helped them expedite reviews quicker. Their rehabih!ation manager responded that they were still having to use the same process for reviews as before the inventory was done. Ms. Ross stated that is would be good to have an inventory. The committee discussed the Fred Moore Renovation request, Ms. Rom stated that Ms. Kircher had Unformed her that they would take and work with what the committee gives them. M9. Martinez recommended funding Fred Moore Renovation at $200,000. Ms Ramsey stated that it is imperative that agencies such as Fairhaven, Heritage Oaks, Phoenix Apart nt tit need to have a long term range plan for maintenance and repairs. Ms. Norton asked for the requests j needed to be funded Ms. Fox indicated that maybe CDBO could fund one of the requests and they could false money for the other requests. It was agreed by the committee not to hmd the J Fred Moore Playground Renovations. The committee agreed to funrl Denis Park Playground Upgrade for $45,000. The committee discussion the ADA Compliance request. Ms. Norton stated that the ADA 1 Compliance request is for a small amount for the work that was going to be done. Mr. McDade suggested decreasing Horsing Rehabilitation by $8,420 and frond the ADA F Compliance. The committee agreed with the suggestion. Ms Roar stated that statements have been made about the number of request from city departments Many olner cities treat CDBO funds differently than Denton, for instance departments in other cities are allowed to recover indirect costs. The Community Development Office does ax have to pay indirect costs, which allow more money to go into programs Ms Ross added that College Station did an Indirect cost plan that was $200,000. Departments feel that since they do not recover indirect costs, maybe they can recover some of that money to create programs to benefit the citizens The committee agreed that the following requests for the following amoth should be recommend to city council for funding from COW and HOME funding: ii . J' i biJ'J p, I I r p Unofficial Minutes CDAC Meeting on 3/38/94 Page -]0 310~~'Ia~ CDAC Requests Recommended Amount Owsley Addition Commw~Center $ 26,000 Homebuyers Assistance Program S 150,000 Denton City C,.xmty Day Nursery Drainage System and Regrade Playground $ 22,223 SPAN/City of Denton $ 14,140 ! Playground Improvements $ 10,400 Human Services Committee request $ 150,000 Housing RehabilitaCon Program $ 200,702 American Legion Hall S 100,000 Affordable Housing Development $ 130,000 Denton Affordable Housing Corporation $ 75,000 Fairhaven Rehabilitation S 14,957 Demolition and Clearance S 65,000 Fred Moore Center Rencwation $ 200,000 Chambers Street Drainaga $ 140,000 Remove Old MK&T Railroad Culvert Drainage $ 22,600 Chambers, Boardwalk, Park Lane&Sinunons St $ 35,583 i Denia Park Playground Uperade $ 45,OW ADA Compliance $ 8,420 1 E $ 1,400,025 1V. MEETING ADJOURNED i Ms. Fox made a motion to adjourn the meeting. Ms. Martinez seconded the motion. All the committee members voted In favor or the motion. The meeting was adjourned at 8:50 p.m. i it Y j " o~Aa9t~d9101:1 ~a1n i, i r~ r , R r- February 23, 1994 JC .J RESULTS OF THE CITY COUNCIL COMMUNITY DEVELOPMENT FUNDING PRIORITIES QUESTIONNAIRE x E nF Fyn S+a ~O"~'~ t'^'t5; ri.f qsY w i v`,~iy app ~iy,~Ml t `SrAA ,n+'..., No Opinion 0 Activity Not a Priority I Activity is a Low Priority 2 Activity is a Priority 3 Activity is a High Priority 4 I This Activity Is the Highest Priority 5 Total Average ELIGIBLE ACTIVITIES Score Score Comments 1. Code Enforcement 24 3.4 2. Commercial or Industrial Rehabilitation 20 2,9 3. Demolition & Clearance 26 3.7 } 4. Historic Preservation 17 2.4 5. Home Ownership Assistance 25 3.6 E 6. Housing Rehabilitation 28 4.0 E" 7. Honxless Facilities 30 4.3 t S. Interim Assisance 20 2.9 9. New Housing Construction 16 2.3 10. Operating Expenses for CommW,ity Hawing 15 2.1 Development Corporations 11. Planning and Capacity Building 13 1.9 12. Privately - Owned Utilities 12 1.7 { 13. Puolic Works and Facilities 14 2.8 5 responses a. Water Facilities 19 2.7 b. Sewer Facilities 22 3.1 c. Drainage Improvements 24 '14 d. StmeWCurbsVGutters 19 2.7 e. Parks and Playgrounds 27 3.9 { f a Page Iof3 f J. . 5 ~ February 23, 1994 . ' 30 - RESULTS OF THE CITY COUNCH, 3 CS 6 1/9 COMMUNITY DEVELOPMENT FUNDING PRIORITIES QUESTIONNAIRE .17 No Opinion 0 Activity Not a Priority I Activity is a Low Priority 2 Activity is a Priority 3 a Activity is a High Priority 4 t, This Activity is the Highest Priority 5 Taal Average ELIGIBLE ACTIVITIES Score Score Comments 14. Public Services 12 3.0 4 responses a. AIDS 16 2.7 6 responses b. Alcohol and Substance Abuse 18 3.0 6 responses c, Childcare 29 4,1 d. Children/Youth 30 4.3 e. Domestic Violence 27 3.9 f. Education 30 4.3 g. Elderly 26 3.7 Ir. Employment/Vocadonal Training 29 4.0 I. Health Care 26 3.7 f Homeless 31 4.4 k Legal Services 17 2.4 1. Literacy 32 4.6 m. Mentally & Physiceliy 1}isnble4 26 3.7 n Recreation 23 3.3 o. Transitional Housing 23 3.3 15. Removal of Architectural Barriers 24 3.4 16. Special Economic Development 20 2.9 17. Tenant - Based Rental Assistance 20 29 Notes The Average Score is based on seven responses unless otherwise swed. F ~ aoaan,+ar~ } Page 2 of 3 ,;;'yes r February 23, 1994 T' 3 y RESULTS OF THE CITY COUNCIL COMMUNITY DEVELOPMENT FUNDING PRIORITIES QUESTIONNAIRE 1 Comments by individual Councilmember: I. ~ s t 0 I would like to see us expand our services with respect to literacy to the limit if possible using our library system and MLK, Jr. Recreation Center. • I would like to see computer literacy for disadvantage children and youth in operation at our public library as well as other aspects of this program, which could be materially expanded. I { 0 Pediatric care and community health services should be the highest priority. i • Exlgnsion of aid to needy children and youth in every available category should be the highest priority. a Literacy, computer literacy and programs at the MLK Recreation Center ate high { priorities. • Fund Community Clinics willing to abide by federal guidelines. 0 Every bit of money we can spend on children and youth from these funds will help them to be healtider, happier, better educated and active is money well spent. • Home Ownership Assistance is a very low priority. . r t Admhgaults qW t' Page 3 of 3 i A ,i H 1 C 1 I March 21, 1994 9 ~-0 RESULTS OF CD PROJECTS BY STAFF RANKING TEAM FUNDING PRIORITIES QUESTIONNAIRE Lt (5 Rating Value No Opinion 0 Activity Not a Priority I Activity is a Low Priority 2 Activity is a Priority 3 Activity is a High Priority 4 s t This Activitiy is the Highest Priority 5 i COMMUNITY DEVELOPMENT FUNDING Amount Total Average APPLICATIONS Requested Score Score d L Community Development Office a. Demolition and Clearance $ 65,000 38 4.8 b. Housing Rehabilitation Program $ 209,000 37 4.6 C. Homebuyer Assistance Program S 150,000 33 4,1 d. Denton Affordable Housing Corporation $ 75,000 31 3.9 e. Affordable Housing Development S 130,000 28 3.5 i f. Rental Rehabilitation Program $ 102,500 24 3.0 2. Engineering Transportation Department h f a. Pecan Creek Channel Drainage $ 264,800 37 4,6 b. Chambers, Boardwalk, Park In & Simmons St $ 35,583 37 4,6 c. Chambers Street Drainage S 140,000 34 4.3 d Smith and Hill St. Repaving $ 17,500 34 4.3 e Remove Old MK&T Railroad Culvert Drainage $ 12,600 33 4.1 f, Baldwin, Ramey and Sianefer Street Repaving $ 15,458 30 3.8 S. Mingo Road Street Repaving $ 101,500 29 3.6 h Speed Humps $ 22,000 27 3.4 i Sequoia Park Sidewalk Repair • Option 2 $ 37,000 26 3.3 i Community Sidewalk Repair $ 102,500 25 3.1 k Boyd & Shawnee St. Repaving S 52,784 24 3.0 1. Cook R Ruth Street Repaving S 19,833 22 2.8 j M. Pecan Creek Brunch PEC•3 Drainage S 159,000 22 2.8 n. Dallas Drive/Willow Springs Drainage S 65,400 19 2,4 o Pecan Creek Drainage S 282,300 19 2.4 PAGE I OF 2 h 'asr . I NY Y'."y , l 9 =M P i March 21, 1994 q `J I~ ~JS~I s-3-9y RESULTS OF CD PROJECTS FROM STAFF RANKING TEAM FUNDING PRIORITIES QUESTIONNAIRE COMMUNITY DEVELOPMENT FUNDING Amount Total Average APPLICATIONS Requested Score Score • 2. Enginerring and Transp. Dept. (Continued) p. South Locust St. Repaving $ 27,126 19 2.4 q. Sequoia Park Sidewalk Repair - Option 1 $ 17,442 17 2 1 r. Handicap Ramps for ExisemS Sidewalk Repair $ 13,850 15 1.9 s. Oakland Street Repaving $ 64,802 It 1.4 3. Parks and Recreation Department d. Playground Improvements MK) S 10,400 29 3.6 b. Denla Park Playground Upgrade S 45,000 25 3.1 e. Fred Mean Park Outdoor Activity Stage $ 25,000 24 3.0 L American Legion Building Renovation $ 100,000 22 2.8 S. Civic Center F..rk Walkways S 50,350 20 2.5 c. Civic Center Park Bridga S 30,OW 17 2.1 f. Civic Center 't'ennis Covet Resurfachig $ 10,000 12 1.5 4. SPAN/C4 of Denton Transit $ 14,140 34 4.3 5. Fred Moore Child Care Ctr.Playground Renovation $ 17,365 33 4.1 6. Insull Drainage System & Regrade Playground $ 22,223 30 3.8 at Denton City/County Da) Nursery 7. ADA Compliance $ 8,420 28 3.5 1 E 8. Human Service Committee Request S(Max)178,053 27 3.4 t l r } 9. Owsiey Addition Comm u ity Center S 26,000 26 33 10. Fairhaven Rehabilitation $ 14,957 I o 3.3 11. Fred Moore CAd Care Co. Renovation S 334,250 26 3.3 12. Denton Community Action Program $ 6,900 24 10 13. Adult Day We of North Texas, Inc. Renovations $ 18,000 20 2.5 14. North Terns Physical Management Center Bui!e',;ng $ 50,000 11 IA 15. Denton Historic Inventory $ 11,135 8 1.0 TOTAL FUNDS REQUESTED S 2,731,171 PAGE 2 OP 2 11 v, , Y • 1: March 21, 1994 S r 5= 3-~yy RESULTS FROM CD PROJECT RANKING TEAM FUNDING PRIORITiZQ QUESTIONNAIRE { Comments made by members of the ranking team: • Fred Moore Child Care Center Renovation project is the highest priority if the amount requesting is only SID0,000. F • Fred Moore Child Care Center Renovation is rated high but I do not feel this amount is warranted out of the total budget. Look to use CDBO as leverage for other fund raising or gnrnts. • Human Service Committee request is ranked high but I think the committee needs to really scrutinize the requests and not spend the toW amount $178,053. 1 t r i { .k ~*C IT =:,=COUNCI r ~ - i i li i i II 4 . o~ oiN ~ r ~ s S v e ~ Kok, to G k 4 ~gendaNa -D oZ apeAsaRe DATE: May 3, 1994 CITY COUNCIL REPORT FORM1fAT TO: Mayor and Members of the City Council FROM: Lloyd Y. Harrell, City Manager SUBJ: Discussion of Human Services Committee recommendations for 1994- 95 agency funding. d RECONIN NDATIO : { The Human Services Conunittee recommends council approval of the human services budget outlined in the attached funding summary. Recommendations are provided for both general fund and CDBG budgets. i BACKGROUND: in January, public notification was made that funds were available for human I services programs. The Human Services Committee Invited proposals and 11) EE application packets were disseminated to Interested agencies. { f Applications were submitted to the Community Development Office. HSC reviewed the submitted applications and determined that twenty-one of the thirty-five merited additional consideration. Hearings were held. The hearings allowed each agency to make a presentation before HSC. Committee members were able to ask questions i regarding the proposed services. HSC members ranked each request according to criteria approved by the council. Final discussion of the requests and recommendations occurred on April 9. i . o MAC: Recommendations made by the Human Service Committee are listed in the attached 1994 Human Services Funding Recommendation Summary. The final column of the summary is the committee's recommendation. I s t, , t randaNo ~1-~.=a~°~ ,geriaa ill,kfs ~ - Services provided by the agencies recommended for general fund dollars are briefly described below: Community Food Center $ 3,500 Provision of food to low income individuals and families. Funds will be provided to pay utility costs for The facility. Denton Christian Preschool $ 2,000 Provision of day care for low income families. Parents must be employed or In school. Funds will be used to replace classroom equipment and acquire multi-ethnic classroom resources. i Denton City-County Day Nursery $21,000 Provision of day care for low Income families. Parents must be employed or in school. Fred Moore Child Care $281000 Provision of daycare for low income families. Parents must be employed or 3 in school. Friends of the family $20,000 i Provision or shelter and counseling for victims of domestic violence. Services Include a crisis hotline and a batterers program. HOPE, Inc. (30.60 day program) $ 5,000 Rent, mortgage, utility and rood assistance to homeless and potentially i homeless persons. $30,000 J North Texas Community Clinics Provision of low-cost healthcare to low and moderate income families. RSVP $ 7,500 Agency provides coordination of senior volunteer. services in the community. SPAN $26,000 Provision of meals and homemaker services to elderly citizens. Services provided by agencies recommended to receive CDBG dollars are included in the CDBG Proposed Statement of Community Development Objectives and Projected Use of Funds (see backup for Community Development Advisory Committee recommendations). PJtOGItAMS DEPARTAIEbITS OR GROUPS AFFECT U Local Service Agencies t i s .y " OIL, ` • R 4 1 } Denton Parks and Recreation ;gendaNo Program Beneficiaries 4gendallerrl -11 Community Development Staff 3~7 FISCAL IMPACT: HSC Budget is recommending that an additional $1,700 in general fund dollars be allotted for human services agencies. This is a 2% Increase over last year's level of $148,300. € This recommendation will Increase the number of agent oprograms funded from fourteen to seventeen. Additional Community Development staff hours will be required to adequately monitor all agencies. Accordingly, additional I staff may be nettled to carry out the monitoring requirements. This will not affect the general fund. i .i Respectfully submitted: Lloyd V. 4Harrell, City Manager Prepared by: Erk R Billips, Hum[.n Services Coordinator F Approved: Frank Robbing, A CP Executive Director for Planning & Development i s ,f iE a r. "yerdar,u .~~t~ ~7 nendalierr-I ~s of 1994 HUMAN SERVICES FUNDING RECOMMENDATIONS 101/7 AGENCY 1992 1993 1994 1994 BUDGET BUDGET REQUEST RECOMM. Adult Day Care $42,667 0 A1Denton, Inc. axe WMIRIG $7,500 ARC $33,604 Camp Fire $3,725 i CASE, $16,700 Comrnunity Food Center $2,772 $3,200 $3.2(A) $3,500 Denton Christian Preschool - $1,053 $2,000 Dentm ISD TTRIFS $20,600 $20,600 Dentin City-County $13,860 $15,000 $21,000 $21,000 Fairhaven Fred Moore Child Care $27,720 $18,000 $35,000 $35,000 Friends of the Family $32,670 $33,000 $36,000 $20,000 HOPE, Inc. (Trans. Housing) $10,000 $25,000 Mam i HO?E, inc. (30-90 Day Prog.) $4,950 $5,000 $5,000 $5,000 I Interfaith Ministries $15.000 Kids P1ice $10,000 Kiwani's Children Clinic $7000 Library (Project REAL) $68,957 MHMR $29,758 i North Texas Comm. Clinic $145,000 $30,000 Parks (MLIC Exercise) $3,600 Parks 04LK ASAS) $24,000 Parks (King's Kids) $18,058 t Parks (ASAS) $13,000 Parks (Owsley Summer) $15,218 Planned Parenthood $14,058 I I a i ~e~d3h+ory_~i` -ate _ s o7Z / 7 RSVP $6,732 $7,500 $7,650 S7,500 Salvation Army $30,000 Sharp Focus Counseling $40,000 SPAN (transportation) $42,000 its SPAN (services) $25,740 $26,000 $26,000 $26,000 Starting Over $31,000 ' TWU Cares $30,000 United way $2,500 Unit 3Yav (Owslev Serviced 520.000 54a 2n CDBG (shaded) $75,000 $100,000 f $150,000 General Fund $114,444 $148,300 $150,000 Total Punding $189,444 $248,300 $300 000 . Total Requests $876,548 i i 1 ~ f A J r ~ I , Yom, b 'r r t' v r e UNOFFICIAL MINUTES HUMAN SERVICES COMMITTEE MEETING MARCH 31, 1994 Members Present: Wesley Stewart, Catherine Bell, Jim Bezdek, Ed Smith, Sandy Krisioferson, Carol Ri.idiesperger, Victor DeSantis and Mary Morimoto Members Not Present with Notification: Lawrence Cochran, Terry Garret,, Linda Holloway and Carol Riddlesperger Staff Present: Barbara Ross, Community Development Administrator, Eric R. Billips, Human Services Coordinator, and Luisa Rodriguez-Garcia, Community Development Secretary c I. MEETING CALLED TO ORDER Ms. Kristoferson called the meeting to order at 6:15 p.m. It. APPROVAL OF MINUTES Mr. Stewart made a motion to approve the minutes of January 6, 1994. The motion was seconded by Ms. Bell. III. APPLICATION SCREENING The committee had a discussion on the process of screening the application. Ms. Kristoferson indicated that there was one item that the committee needed to consider. The Community Development Office can only administer and monitors 16 agencies so the job can be done well. his. Ross stated that HUD officials had notified her that D.nton had a large number of subreciplents. Ms. Kristoferson asked if staff can make any comments as to the currently funded agencies. Mr. Billips indicated that there are some agencies that ate slow in spending their money. He added that all agencies are reporting on a regular basis. Mr. Billips stated that there are many new agencies requesting funds and asked that they consider funding new agencies. He added that many current agencies have come to rely on CDBG funding and that this is not the purpose of the funding. The purpose of CDBt3 funding Is to get various organizations established. Mr. Billiln asked the committee to consider some of the new applications. l:Y Ms. Kristoferson stated that three years ago members of the Human Services Committee agreed to fund agencies for three years as start-up funding. Basically start-up costs until the agency could fall under the umbrella of United Way or had proven themselves a 1 viable entity In the community and be able to apply for grant funding. Ms. Kristoferson i stared that the committee had not received directian from city council on this point. Mr. Stewart asked if there was a policy on funding agencies that ask for funds to pay i salary increases or to add an additional staff person. According to Ms. Ross, in order to h ;i r ' i; I Unofficial Minutes IISC - 03/31194 jrrdat Page, - 2 gC ?lIrm 1 fund an agency with CDBG fund there needs to be an increase in the service level. The City of Denton cannot fund more of a stall salary if the agency is not increasing the service level. Mr. Stewart stated that the philosophy behind human services is to help young agencies develop. He added that agencies with large Suciget did not need CDBG funding to increase services and that CDBG funding would be better spent on small agencies. Mr. Billips asked the committee to consider keeping the number of agencies that are asking for equipment to a rtinimum. It was the staffs understand that the city had to monitor equipment for five years, however, inventory of equipment purchased with CDBG funds must be monitored indefinitely. Ms. Ross added that if the committee wanted to fund equipment that it be with General Fund dollars. Under CDBG regulations the City of Denton owns the equipment and must keep track of it until it is no longer useful. Mr. DeSantis wanted to know the number of years that each requesting agency has been funded. According to Ms. Ross, City Council Day Nursery, Fred Moore Child Care, Friends of the Family, RSVP and SPAN have been funded for at lean nine years, HOPE and North Texas Community Clinics have been funded for three or four years, After School Action Site has been funded for three years and United Way has been funded for one year. ~I Ms. Kristoferson felt that since there were many new agencies applying and many new committee members it would be beneficial to receive a synopsis of each application and then rank them. The following is a synopsis of each application given by Ms. J Kristoferson: Adult Dgy Qge - Ms. Kristoferson stated that Adult Day Care is not operational. Ms. Ross stated that Jan Weaver from the Adult Day Care Center made a presentation to the Community Development Advisory Committee and stated that they have a place, which j is the old Razyor building on University. Ms. Kristoferson asked how Adult Day Care's service provision differed to what Fairhaven is currently doing. According to Ms. Ross, Fairhaven Is an elderly complex and Adult Day Care is just daycare for families that have an elderly person. Mr. Kristoferson also asked if the Adult Day Care's request Is a duplication of service for the same population as Fairhaven. Ms. Stewart asked if the city purchases equipment for an agency and technically it is the City property, is the city liable if the equipment malfunctions. Ms. Ross responded that a cortract is written up ' by the legal department starting the insurance requirements for that agency, so the city is not liable. Ms. Kristoferson noted that ADNCT has a significant number of people on their rosters and not much money in contribut'ons. Ms. Ross stated that the majority of ADNCf income is from third party payments such as Medicare and Medicaid. AIDenton. Inc. - AlDenton, Inc. was funded $5,000 with CDBG funds for tha first time i 1 i ~ Unofficial Minutes AderQaNo / l/'~~~ HSC - 03131/94 hgea~zf~em~ Page-3 8 a~'~l7 last year. Mr. DeSantis commented that it seemed (hat the agency is not expanding services to qualify for CDBt3 funds. Ms. Ross stated that AlDenton is expanding their nutrition program. ARC - The Association for Retarded Citizen is providing a new service for retarded citizens and has never been funded. Mr. Stewart indicated that is would like to know if ARC is providing the same services as MHMR. Camp FI g - Camp Fire provides a high conflict resolution in a high risk group. Those risk groups are very low income. Ms. Ross noted that Camp Fire Is wanting to do conflict resolution in the east Denton community. Ms. Ross also stated that the Parks and Recreation Department is asking for additional funds for the MLK Center to expand their program and provide a youth-at-risk program. CASA - Court Appointed Special Advocates that use volunteers as advocates for the child, specially in difficult cases such as abuse and termination of parental rights. The volunteers serve as an advocate for the child. CASA is actively involved in all the district courts in Denton. Ms. Ross asked if the director trains the volunteers. According to Ms. Kristoferson, who used to be on the CASA board, the director trains the volunteers. Mr. Stewart stated that CASA has also been used for child custody cases and some judges are starting to actively ask for a CASA volunteer to act as child guardians. Mr. Stewart stated that he has some concerns because he was not aware of the type of training the volunteers have. Ms. Kristoferson stated that CASA in Denton County has been in existence for three years. i Community Food Center - The Community Food Center operates out of a count), owned building. Currently, the city has provides funds to pay for the utilities and in turn the center provides food to low income families. Ms. Ross indicated that the utilities bill comes directly to the Community Development Office and then staff submits a check requisition. Ms. Ross also stated that funding last year came from the general fund. Denton Christian Preschool - The preschool is requesting $2,653 for updating classroom equipment that Is 20 years old. Ms. Kristoferson noted that since the council ranked children's activities very high, this request serves a group that is very low income. Mr. Stewart asked if this would be a church and state problem. According to Ms. Ross, the Denton Christian Preschool is not affiliated with any religious organization. The name is Denton C.'luistian because the churches formed the preschool. Ms. Ross added that she was notified that the preschool does not teach religion. Denton LS.D. TTRIPS - This program deals with pregnant teens and tries to keep them in school and to finish their education. Last year was the first year the program was funded. The program consists of providing day care for the children of these teens so the teens can go back to school. Ms. Kristoferson recalled when D1SD made their presentation last year they indicated that If they received funding from the city that they . t~ _s Unofficial Minutes I HSC - 03131194 ogendaNo Page - 4 AgVdaitem--~ a NO i~^3'~ 9~y7 would have enough funds to carry them for a couple of years and they would not need to ask for future funding. Ms. Ross stated that she did not recall that but would check the minutes from last year. Den on City County. Day Nursery - The request is for operational costs to keep their qualified teachers and to keep training costs down. Ms. Ross noted that the Denton City County Day Nursery and Fred Moore Nursery are the only two nurseries that provide ! daycare on a sliding scale fee. j Fairhaven - Fairhaven 1s an elderly service provider. Ms. Ross stated that Fairhaven has several units that are subsidized by HUD and two units that are subsidized by Fairhaven Trust Fund. Mr. DeSantis asked if the burden for elderly service would be reduced once the Southern Hotel was completed. Ms. Ross stated that the burden would be reduced. Ms. Ross also added that the request is to enhance the current programs. Fred Moore Child Cara - The cent--r provides care to 18 months to four years old. The request is mainly for operational expenses such as salaries. i Friends of he Family -'t'his agency has been for a long time. Last year Friends of the Family requested funds not to increase the service level but to stabilized their progisms and to allow them to be a more effective organization. 1 HOPE. Inc. (Transitional Housing.) - Last year's request was $23,000. Transitional housing is based on taking a small number of applicants and assisting them through a J two-year program to meet all the needs of the applicants in the hope that they will become functioning, contributing members of society. This year's request is $25,000. HOPE, jng (30-90 Dav Program) - 30-90 Program provides citizens assistance for emergency needs such as housing, food and utilities. Interfaith Ministries - This request consolidates many independent efforts into one joined ! effort to make sure duplication of efforts is not occurring. Kids Place - This request consists of funds for acquisition of facilities and rental payments. According to Ms. Ross, Kids Place is serving children up to 13 year old. Ms. Ross also added that the agency is not currently operational due to funds. Ms. that the director of Kids Place is the founder of a new concept and Ma-imoto stated maybe worthwhile. Kiwanis Children's Clinic - Funds to provide dental services. Ms. Kristoferson asked if TWU Cares or North Texas Community Clinics provides the same type of dental service. t ibm (Project Real) - Ms. Kristorferson noted that literacy was the highest ranked priority. ~y s e Unofficial Minutes HSC - 03131/44 genOaNo ¢ Page - 5 ~gea~z tem r S'• ,I;j 1D o~W7 MHMR - This request is to expand additional services. Nmh Texas Community Clinics - The clinla is wanting to expanding their pediatrician program. The request is for operation expenses for staff to expand their services. Parks (MLK FAercise) - Exercise equipment for the users of the Martin Luther King, If, Recreation Center. Parks (MLK ASAS) - The MLK After School Action program has a high risk ? component that serves the children in that area. Tlds program Is at no cost to the children in east Denton who meet the income guidelines. Ms. Kristoferson noted that a departmental budget ,vas not attached to the application. Ms. Ross stated that she would ask the department for one. Ms. Kristoferson asked if the Parks and Recreation were also submitting this requests as a supplemental package. Fred Moore Summer - Sumner program for children in the Fred Moore area from 8:00 to 5:00 P.M. ASAS - Thls program will allow the Parks and Recreation to provide scholarship to low income children at any of the nine after school action site programs. *arks (Owsley Sutnn_er - This request is for funds to provide scholarships to lo.v income children in the Owsley Addition. Ms. Kris:oferson asked if the Parks and 1 Recreation Department was making any efforts to provide services on a sliding scale for any of their programs. i Planned Parenthood - Planned Parenthood provides counseling, birth control and many othe• service. Ms. Kristoferson asked if Planned Parenthood is providing the same types of services as TWU Cares and North Texas Community Clinics. RSVP - Provides a variety of support volunteers hours to the community at no charge. RSVP coordinates volunteers. s Salvation - Provides short term assistance for emergency situations. r t Sharp Focus Counseling - Mr. Bilbps stated that Sharp Focus Counseling is not a nonprofit organization. Mr. Billips added that the agency is in the process of attaining their nonprofit status. SPAN (City - Ms. Kristoferson stated that SPAN provides the only low cost public transportation. SPAN provides the trolley service and the elderly/handicap service. SPAN is requesting CDBQ funds for a matching grant. SPAN - SPAN also provides a Meals-on-Wheels program at a very low cost, I I 1 { Y I y Unofficial Minutes erd3mj HSC - 03/31/94 Page - 6 Agend?Item f>rie - -q q !f p Starting Over - This agency offers professional treatment to individuals with chemical dependence. a TW-L1 Cares - Provide many health and educational services to low income citizens. Mr. Billips added that TWU Cares is currently doing door-to-door house calls. E United Wav - Request for an information referral publication. i United Wray (Owsley Services) - Provides an opportunity for the youth in the Owsley Addition such as Girls Scouts and Boys Scouts. f The committee agreed to rack each request on whether the agency should make a j presentation. The committee also agreed to hear from the agencies with the highest priority ranking. The following list indicates the agency that will be making presentations on April 9, 1994. AlDenton Camp Fire CASA Community Food Center I Denton Christian Preschool Denton City County Day Nurstry Fred Moore Child Care Friends of the Family HOPE, Inc. (Transitional Housing) HOPE, Inc. (30-90 Day Program) f Library (Project Real) North Texas Community Clinics Parks (MLK ASAS) Parks (Fred Moore Summer) Parks (ASAS) Parks (Owsley Summer) RSVP SPAN (City) SPAN TWU Cares United Way (Owsley Services) The committee agreed to include in the agenda the option to make recommendations to city council just in case there is time to discuss and make recommendation on April 9, 1994. F IV. MEETING ADJOURNED The meeting was adjourned at 8;56 p.m. 4 G lec0oa.911AA/6711m1e 11 ~1 d UN'OFFlCIAT MINUTES 'gB"'ddtVo HUMAN SFRVICFS CONIMITTEF MEETING ~9e t+21'eo APRIL 9 J 1993 Members Present: Sandy Kristoferson MaryMorimoto, Catherine Bell, Victor DeSands, Wesley Stewart, Ed Smith, Carol Riddlesberger. Members Absent with Notification: Linda Holloway, fim Bezdek Members Absent without Notification: Terry Garrett, Staff Present; Luisa Rodriguez-Garcia, Eric Billips, Barbara Ross I. MEETING CALLED TO ORDER Ma Kristoferson called the meeting to order. II. PRESENTATION BY ORGANIZATION REQUESTING HUMAN SERVICES FUNDS A. Parks and Recreation Department Ms Ross introduced reprsentatives of the Parks and Recreation Department Elihu Gillespie, Cirilio pedroza and Sonya Ayes were present to make the ParksnDepartment Presentation, Ms. Ktisbfersm welcomed the representatives and gave them procedural information. Elihu Gillespie provided kdormado•.: „r, the Kings Kids Summer Pla r stated that the program will be structured for al-risk YB Duna Program. He youth Recreation Center. Programs will include life skills, cultural ecuviuMted at the MLK Mr. Gillespie stated that the funding requested will and leisure activities. Playground leaders He added that it would no longer be a d op in prop coordinator and two program will serve 60 - 65 kids. Ms Simpson added that Mr. Oillespie has been a dive in meeting wi'h children's parents in their home. Mr. Gillespie noted that the staff will contact parents if a child has not shown up to determine the reason for absence, Ms Kristoferson asked for questions. Ms Ross noted that this was quite an Increase over last I Year's budget arnoumt. She asked if it was because of an increased number of children. Mr. i Gillespie stated that the number of children is the same but, there has been an increase In the number cI bliigual persons in the service area. He added that he has hired a bilingual staff member and part of the funding would reimburse for her time spent on the program. She will add a bilingual component to the program. Also, alldcnwl funds will be used for field trips, Mr. Gillespie stated that they would go to some of the museumv in the Dallas•Ft. Worth area. Ms Ross asked how much of the additional sg,000 is for salary and how much for activities. Mr. Gillespie stated that $2,000 would be for salaries Ms, Ross if the endre lary the Rec Specialist was already budgeted from the PARD budget? Mkrr,, Gillespie andsaMs, for Simpson stated that it was, Ms Ross asked if the additional $6,000 a as for field trips. T}x PARD staff stated it was also for rental of van transponadon, Ms Krlstoferson asked if school district vans could be used. ALv Simpson said . was anticipated and what the number was last year. Mr. G Gillespie Stated that they had n65 umber children who participated last year. Ms, Krlstoferson asked what portion this y had of program within the PARD budget? Mr, Gillespie stated that 10 weeks at 20 hrs per week- Ms. Ross risked if additional general funds dollars had bern requested to extend the program. i K i ~ r1 Unoffical Minutes 1110 91/ -A I HSC Meeting on 419/94 Page - 2 Vrl Oaf _5_,3-q 13 p 7 Janet Simpson stated that it had been put in as an additional budget package. She said however, that they were it a "catch 22" because the Parks Board is always asking staff to seek alternative sources of funding like CDBG. She added that PARD felt that the programs where they had requested funding were appropriate for CDBG. Ms, Simpson stated that competition on general fund budget packages was fierce. Ms. Ross noted that youth programs were high on Council's priority list. Sonja Ayers presented the After School Action Site scholarship request. Staff had recently seen an increase In scholarship requests and this funding request reflected that 11te ASAS program is totally paid from fees and there Is no longer any funding for additional scholarships. Ms. Simpson stated that in 1989, five scholarships were provided, this year, 40 were provided. Ms. Kristoferson asked what the effort was to have the children pay a small amount like $1.00 to give the children some ownership of the program. Ms Ayers stated that they paid the $20 registration fee. 'ibey also ask parents for volunteer time. She stated that generally the families given scholarships have done something to help the program. Ms. Ross 'p asked about doing this on a sliding scale. Ms. Ayers stated that yes, there would be half and whole scholarships depending on Income, Ms Kristoferson asked if this would Include MILK, Ms. Ayers stated that no, because they have the subsidized program, this Is for the other schools. She added that they are seeking additional funding. The Child Care Management System turned them down because they did not have adequate insurance, The square footage r they needed to Insure was prohibitive, Ms. Morimoto asked what the fees were. Ms. Ayers { stated that because of the enhancement program, they were now $70. Ms. Morimoto rated that her son attended an ASAS and she was not aware that the enhancement program had begun. Ms. Ayers stated that the enhancement program had taken place and was still taking j place. l t Janet Simpson described the request for funding of the MLK After School Action Site program. She noted that this was ranked as the number one priority by the PARD staff. Ms. Simpson gave some background on the MLK program She stated that after consideration it was decided that one action site at MLK would be set up. This site would house students from the new Rivera Elementary School as well as children from the neighborhood who are bused horse. Ms. Simpson said that they will be adding an at-risk component to the current program. There will be a lower staff-student ratio at the MLK site. Staff will go out and l contact parents and work with them to make the program a success Ms. Kristoferson asked if Rivera would provide a more efficient way of keeping In contact with the kids than going "door to door." Ms. Simpson stated that staff would be working with DISD lu get the children's bus to stop at the Center. 'ibis should help get more students In the door. Ms. Kristoferson asked if the children would be paying a registration fee or anything, his. Simpson replied that this would pay everything, Ma Kristoferson asked if there would ILI, therefore be no responsbility on the part of the children to participate by paying anything. Mr. Gillespie stated that paying a dollar might be aL#xtsidered, to teach responsibility. Ms Morlmoto asked if the funds would be paid monthly. Mr. Gillespie said yes if children drop out, others can take their place. Ms. Morimoto asked if this program was also for moderate Income, Ms. Ross stated that they were using HUDJCDBG income levels that are described as moditnee and low or low and very low. Ms Morimoto stated that this was good because working class people who were paying their own way would also be helped. Mr. Billips asked if staff had considered half scholarships for this program as well. Mr. Gillespie said no. Ms. Ross stated that If there are children from the neighborhood that are not low Income, they will N t k i Y I 'i IFISC Unoffical Minutes HSC Meeting on 4/4/44 6~e0ddN0 Page - 3 t,gendailem S - ~ o~ by paying their way. Mr. Gillespie said yes, this was correct. Ms. Krisioferson asked what the avenge attendance at action sites was. Ms. Ayers stated that most of the action sites stay full. At MLK they are licensed for 50 and 39 actually signed up. Mr. Smith stated that It was Interesting that PARD staff felt that they could see the "long term benefits" of these programs. He added that one of his concerns was that there were no results shown. He thought that h would be beneficial to get information on results. Mr. Gillespie stated that they would do this In the future. Ms. Kristoferson clarified that an ASAS history was what Mr. Smith was referring to. Ms Simpson said the ASAS program has been in existence for 13 year, at MILK for three. Mr. timith asked if at some point program effectiveness ought to be assessed. Ms. Modmoto stated that it was essentially used for child care. She added that she had not had a good experience with the program. Many staff came and went, most were young. She noted that she realized they could not afford to pay these staff members much. Ms Morimoto said that the concept of action site was wonderful. Mr. Gillespie noted that his bilingual recreation specialist would be in charge of this action site. The five part-time staff would be held accountable to the center. Ms Simpson stated it was critical that if these children were not In the ASAS program that they would be on their own. M.. Smith again asked how they knew it was helping. Ms Ross asked if they had ever considered going ba,k and tracking some of the children that they had provided care to In an attempt to we how they are doing now. Mr. Smith said the idea of outreach was wonderful but next year he would like to see the results of the program. Ms. KrUoferson asked if this program was In a supplemental budget package. Ms Simp. on said yen. Cirilo Pedroza stated that he was asking for essentially the same program as before with some increases for transportation and salary Increases. Ms Kristofersrm noted that the funding for this summer was recommended by the committee last year. She asked if staff was requesting funds from the general fund budget. Ms. Simpson said it was submitted. She added that the City has worked closely with the Owsley Coalition on this project. The Coalition was attempting to come up with programs for the children in this neighborhood. Mr. DeSands stated that this was different from PARD's regular role and asked if they were Interested in additional training for these staff members Mr. Gillespie stated that his staff would be provided with addidonal training to help in their work with the children. Mr. DeSantis asked how many weeks the kids were out from the end of school to the beginning of the summer King's Kits program. Mr. Gillespie stated that they were back to back. He added that some of the staff members from the ASAS will return and that his recreation specialist was working for a smooth transition, Ms. Morimoto asked if there were any plans for this program to be self-sufficient. Mr. Gillespie stated that this also made him nervous but that there was probably no other funding for this particular program, Ms. Simpson added that all other ASAS programs are fivtded through fees, It is only for this low Income area that they are requesting funds. She also reminded the committee that PARD is asking Council for general funds for these programs. Ms. Morimoto and Ms. Simpson continued to discuss future funding and supplemental budget packages Ms, Kristoferson asked how long it generally took for the City to take up support for a program. Ms Simpson stated that it depends on the I amount of money Council has available and what their prioides are. Mr. Smith asked Mr. Pedroza where the Gwsley program will be held and toted that it would be a drop-off program. Mr. Smith reinforced that next year, he would want to know about results. "r ii i e ix A 4 Unoffical Minutes gendt No HSC Meeting on 419194 r3tni;2 it q f Page 4 _J 5~ qr,L B. AlDenton, Inc, Ms. Kristoferson introductd Abilgail Tilton and Scott Johnson from A[DS Denton. Ms Tilton ance for of . explained the importance of r rition andhygiene e.a ssL which ti y must haD . Ms. Tilton that nutrition helped AIDS victims through She said that her described the funding received last year from Ryan White and the City. current request would provide $5.58 per week per client. She stated there were two reasons why they anticipated an Inctease In clients; b) more phone calis , 2) more heterosexual families coming on to service. In these cases, the enure fam',ly is involved and suffers and all need some assistarye. She noted that some of the items provided cannot be purchased with food stamps. Scott Johnson discussed the need of some specific clients. Many clients must ore choose between medicine and food. They assist homeless and are assisting Tinton said they Mr. Wesley asked for a number of those affected in Denton County Mr. served almost 100 skin lbecauyear with all programs including se the "50" figure seemed ratherhfo and asked did ~y actually need ted the reason that was an g funding to serve the larger population. Ms Tilt.m explained that the d more to of the virus. numbers may increase but, their clients do die. The clients are In various stages of those In the Those in the very early stages may only access counseling. Most i iene program are HIV symptomatic, they ate beginning to be sick Mr. Wesley asked the 3.4 thousand contact number came from. Ms Tilton stated that they had an asked where ihere information line Mr. Wesley asked if there were other organizations providing the same Mr. specif ation. service. Ms. Tilton stated that there were no for their work Ms. Ross asked if they also accessed Smith commended the agency tx received some Housing Opportunity for r Persons With AIDS. Ms Tifton stated that they he was HOPWA funding from both Dallas and Ft. Worth. hfr. Wesley stated d them to keep this up that they were asking for money for direct client services.. He suggested and not request money for staff. i C. CommAty Food Center, Inc. Joyce. Burk representing the Community Food Center wassntro~da ed. She explained food mission of the Food Center and tier request for funding, all free of charge to people in the community who have emergency situations. They are an volunteer agency. She added that right now they are concerned about Center provided and money to continue operations. Ms Burk said that during 1991, Food 69,964 pounds of food to 2,967 families. The number continues to Increase. This year the Center has more people in need than ever before. She mentioned that the County used to pay their gas bill, by accident. Now that they have moved the County has discontinued paying that bill. The deal was that the County was to provide the building and maintenance and the City wotild pay the utilities. She stated that their bills would be higher now. Dir. Kristofetson and asked s that meant the bills} o commnot be ent Staff said that she received $3,000 this year and asked pr (who pay y Me i ; that the e previous year the Food Center had about $200 left. Ms. Burk commented on the woudetful community support for the Food Center, both in donations and in volunteer support. ' Ms. Riddlesberger asked about the role of the Center's snbaoarrdd ooffp irecto heMs. Bu started that 1 Mr. Morrison had been on the board for many years dotiadons of comldts etc. Another director and his crew separated and stack over 50,000 asked pounds of food. She added that the board of directors is very supportive. t s 9 . M1 1 t, 1 P: t Unoffical Minutes A -~_Q9 HSC Meeting on 419194 /J`i , ~f(~S#~ Page - S YJ41 O tie /be-/'y? what the Food Center was doing to be pioacdve about their apparent lack of resources and an adequate building. Ms. Burk stated that they may be housed with the new Interfaith Ministries, Ms. Burk commented that Lewisville had a wonderful structure housing their food assibiance center, Ms. Burk discussed the current building which houses the Center and the work they have carried out on it. Ms. Morimoto asked about total expense for utilities. Ms. Ross commented that the City paid these bills and stated that it was about $2,800. Ms. Modmoto asked how much more, with gas, would they need for 1994. Ms. Burk stated she thought that Eric Billips would know. Mr. Billips stated probably about $3,500. D. Denton County Friends of the Family i Cheryl Sutterfield, Director of Friends of the Family and Warren Searls, Board President made a presentatbn for the agency. Ms. Sutterfield discussed the Improvements the agency has made in providing services during her during her three-year tt.aure. She said the agency was stable and wiu building on that stability. She noted that one of the agency's train goals was to become more proactive and stop just putting on bandaids, Ms. Sutterfield said that their goal was to affect social change and stop family violence. No longer did they just provide shelter. She said they needed additional staff. They are hoping to get a development officer to seek addiioral funding from foundations and corporations. She stated that they are working with HOPE, inc. on a transitional housing program. After 30 days these families must have somewhere they can go from the FOF shelter. She noted that the board had goals as well. She asked the committee to look at the organizational chant as she described the various services provided. Shelter services and the counseling available there, outreach counseling so that potential victims may not need shelter services, rape crisis services, children's services Intended to help children see that they do not want to take up this lifest;le (battering) and the batterers program were discussed by Ms. Sutterfield. She went on to mention other activities such as G the single-moms support group, parenting classes, rape support groups, self esteem classes, Jf family violence and sexual assault groups, etc. Ms. Sutterfleld explained the answer to an often-asked question.,. Why do women go bask to their batterer7 She showed the committee a decision tree and described what is involved In that decision. She noted that our service is what we provide and then asked for any questions. Mr. Wesley directed Ms, Sutterfteld to her previous year budget and asked how much was spent for shelter services. She stated that they t don't pay rent on the shelter so the expenses are staff, food, maintenance, Insurance and utilities. She pointed out the budget page that showed that program's expenditures as $188,tu00. Mr. Wesley stated that when Friends of the Family got started, it was viewed as a place for battered women and children to seek shelter. He added that it seems to have blossomed into a full service center for all sorts of family problems. He stated that he had no problem with the shelter part of it and he was trying to figure out how much of true request would go for that. Ms. Sutterfield stated the program is still basically a shelter program, the other programs were related In that they provided for emotional needs. Ms. Kristoferson asked if Ms. Sutterfield would consider FOP as the unduplicated service provider for these services, Ms. Sutterfleld said yes, definitely. Ms. Kristoferson also asked if they had tracked people to determine if the agency has been successful. Ms. Sutterfield said that they track the people who come back through. They ate working on being able to track people but there are some legal issues Involved that they must deal with. Ms. Kdstoferson asked about City of Denton vs. Denton County residents. Ms. Sutterfield stated that there were 2,109 from the City. Ms. Morimoto asked that with the law stating that It was now mandatory to make an arrest for family violence, Is it not also the law that they must attend battering prevention classes & who i i ji, a t' AgWa Unoffical Minutes AQeridalt HSC Meeting on 41994 An, Page - 6 tea---- pays for that? The Stale? Ms. Sutterfield said FOF picks up a large portion of that and that the client also pays. Ms. Sutlerfieid said that not all D.A.'s are supporting that law as well as Demon's. Ms, Morimoto also asked of the $36,000 that they are requesting, how much of that is for the children's program couselor. Ms. Sutterfieid said that the salary would be $20,000 but, that she is not expecting the City to pick up all of that. Sha did not have that broken down, she noted that they are asked for $3,000 more than last year. Ms. Morimoto commented on the general nature of their request. Ms. Ross pointed out that those agencies traditionally funded with general funds have, in the past, not had to state exactly what the funds would be used for. They went into general administration. She added that this year, Oct 1, 1994, the contracts would state specifically what the funds would be used for and this would be tracked. She noted that Eric Biflips had been working with those agencies to accomplish this. Ms. Suiterfield said she does have that broken down but, that she didn't bring that information. She pointed out how these funds were important and were used as matching i lutds to bring other monies Into the agency. Mr. Smith asked how successful the intervention program was. He added that the rate of family vicleece in the County seems to be rising. Ms. Sulterfield stating that the batterers program director was working on a tracking program. Mr. Smith asked what happened if people who had been through the classes come beck Members of the committee continue to discuss the need for the agency's services and the rise In family violence. Ms. Sutterfield noted that not all batterers stop after receiving training. f Ms. Krisloferson mcndoned the areas in FOPS budget where revenues have risen; donations, { thrift shop hucome, etc. Mr. Starts made a comment that the questions raised here are the j same onus that th,, board wrestles with. He thanked the committee for their support. E. Library - Project Real Mary Cresson from the Denton Public Library made the presentation on Project Rcal, an adult literacy program. She noted that she had completed it survey to determine the number of J persons served by the program who ate low and very low income. She directed the committee J to the additional information provided where very low income persons were 18 and low I income were 10. There were 13 students who would not tell them their income. Ms. Cresson described the misslon of Project Real. They are altempdng to insure that the adult citizens of Denton County who tack basic literacy skills are provided equal access to learning at no cost j f to them. REAL stands for Reading Enhances Adult Life. She noted that a number of students who have a high school diploma read at a fourth grade level, they therefore cannot get jobs or can get only a minimum wage job. Some students take classes because they have been promoted and lack the skills to fulfill new requirements. Ms Cresson stated that in 1991-92 the Library began a program for reading level five through eight. These people can read but, not well enough to pass the GED that is on an eighth grade level. Some students are referred from the Texas Employment Commission. She stated that Federal funding ran out in September. She commented that three ex-students c2lled who have passed the GED as a result of the program. Ms. Cresson went on to describe other successful case histories. The program has been in existence since 1987. She described the program as beginning with only one pan-time staff person to a program with three pan-time people (70 hrs per week) with tutor training and production of a monthly newsletter. Ms. Cresson described the tutor training program Thins is a volunteer program. She stated that they need someone who will be there when people walk in for help. Often, if not helped or evaluated immediately, they will not return She added that she believes they have enough materials to last this year but, next year they will riot. The program provides participants with manuals, writing materials, etc. Ms. t i a Un Al Minutes ApAAdaNa o/ HSC i~leleeling on 4/944 Page - 7 Agendaltern Cresson stated that they are breaking the Illiteracy cycle. These individuals begin reading and they read to their children, h1s. Koss asked how many more (over the current 46) persons would be served if the $60,000 were provided, Ms Cresson stated they could bring in an additional 55 persons and would be able to serve some through the branch. So, approximately 100 persons. Ms Ross asked when they planned to bear from the Dept of Education on their grant request. Ms. Cresson replied sometime in August. She stated if she did not heat from them in August that would probably mean they had not chosen to fund them. Ms. Kristoferson said 'and that has been twice now." Ms. Cresson said that she was correct. She added that if the Dept. of Education finds them then they could double the service numbers. Ma Kristoferson asked why there was no effort to have a contribution by the students Ms. Cresson replied that most of the students do not have the money for materials. It is about $35 for the materials. Ms. Kristoferso n asked how many of the clients were county rather than city residents, Ms. Cresson stated about nlne live outside the City (out of 46). Mr. DeSands stated that she mentioned certain case histories and asked if staff had gone to people after they have been successful to see if they would donate to the program. Ms. Cresson stated that they had not been done. She said that this was one thing they wanted to do more of In future. Ms Kristoferson asked what made this service distinctly unique and why should it be funded over others, also, why can these programs not be combined. Ms Cresson stated that they do not offer ESL. There is a separate training for this program. There are five different locations they do ESL We felt that ESL was covered. English-speaking literacy, those that are church- based are focusing on d Jr immediate group. Ms. Cresson noted that there was a national literacy survey completed two years ago. The survey uncovered that the national level for i trader 4th grade reading level is 90 million. Mr. Wesley asked how they find people with reading problems. Ms. Cresson stated it was word of mouth. They also talk with organizations regarding the availability of the program. Mr. Wesley stated he was asking 1 because he knows that this number does not reflect the number of illiterate people In the County. He added that this is a high priority for Council and he personally believes it Is very important. He said he would like to see this type of program grow but, he has concerns about It being funded only with City dollars He mentioned that he hated to start a program that will not survive, Ms. Ross asked if these programs were included as supplemental budget packages in the Library's general funds request. Ms. Cresson stated that this Is the third year that she has put in a supplemental package. Ms Morimoto asked if they were associated with the Denton Literacy Program. Ms. Cresson slated that Jo Montague was their part-time person when the program began. She is the direoor of that agency. his. Modmoto commented that there is then some duplication of services. Ms Cresson stated that Jo Montague was focusing mainly on at-risk teenagers and offering math and other subjects. The Chy's program focuses on people who are out of school and not covered by any school district, Ms. Morimoto asked why the Dept of Education denied their request for funding. Ms. Cresson stated that they had 430 grant prLposals and they had enough money to find 200. She added that the funding was based on a point system. Ms. Modmoto asked for clarification. Ms. Cresson staled points were given based on how well the grant proposal was written. Ma Bell asked if they worked j with JTPA. Ms. Cresson said not with literacy. She stated she has a volunteer coordinator for literacy who is the product of a grant from JTPA. Ms. Cresson stated that they have requested further information on that grant. Ms. hlorimmo asked If they could manage with one fudl- time person. Ms. Cresson said they could but, that would mean 20 hours a week that no staff members would be there. F. TWU Cares - Denton Housing Authority 7 V + 4 T j t Unoffical Minutes HSC Meeting on 419194 Pp;e - 13 Agenda No _911- 0_/9 r,gendal;em ~ tale 3- q~ Ms. Kristoferson Introduced Marian Hamilton, Executive Director of the I em Housing ) on Authority and Eleanor Woods of TWU Cares. Mr. Wesley stated that his wife is a volunteer dentist for the clinic. He did not want an appearance of impropriety so he will abstain from this particular iL, m. Ms. Hamilton asked if the committee was familiar with the program. Most indicated that bey were. Ms. Hamilton gave a history of the clinic. She noted that the clinic Is a true illustration of d- parable of the loaves and fishes. They have taken miniscule amounts of money and equipment and made it into a respectable health and dental care clinic. Texas Women's University and DHA cooperated on this venture. DHA provides space, utilities and support in every way that they can, There are limits to how DHA can spend their money. Ms. Hamilton said they had come to this board before for money to help with expenditures for supplies and equipment. She stated that it was primarily because of City support in the past that they were able to equip the dental clinic. She brought some visitors from HUD A the Ft. Worth housing authority and they were overwhelmed at the professional atmosphere. They were Impressed with the cooperation between DHA and the University. TWU has written requests for many grants and has received many of these. Most of these grants were to provide staff. Staff has traditionally been volunteer and the clinic was only able to be open when school was In session. During the past year the University has received grants to enable them to have all full-time clinic manager, part-time recepdon:,:i. They are now open five days a week and can het has a consistent staff to serve the dentists. The dentists rare emergency dentists from tthelDenton Dental Society. Ms. Hamilton stated that they had been wonderful in volunteering their time. She stated that In justifying the need for this committee members must remember that, even i though may of the patients served have medicald the clinic also serves a I,r e 'working poor' who are not eligible for medicald. Health care Is not offered apopulation enefit on f their jobs. In the past, these families waited until the health problem was an emergency and h went to the hospital. This clinic is able to help these people, provides them with Immunizations, preventative health care and education. They also can refer clients to local physicians who will help. They also refer persons to get eye examinations. The clinic provides free services for DHA residents. There is a sliding scale for those who are not residents. Ms. Hamilton asked for questions. Nis. Kristoferson asked if they would address the question of duplication of services between the clinic and North Texas Community Clinics, s Ms. Hamilton stated that they have always tried very hard not to duplicate services. She stated iJiJ( that they do not handle pregnancies. Nk Woods added that they would do Cie test and then provide a written referral. She said they do duplicate Immunizations, they are like a satellite of the health clinic, They do this because some people have trouble getting transportation to the Health Department. The Health Department provides them with needles and Immunizations. They also do well-child visits for convenience. She and Ms, Hamilton said they refer to Community Clinics and to Dr. Alvarez' health clinic. Ms. Hamiltor stated that they are working with Community Clinics, the Health Department and DISD to get the local grant for "Shots Acrd Texas," This will be a cooperative effort involving all these entities, Ms. Woods added that they have started an outreach effort in Denton County. She described that effort Ms. Ross stated thst there is no expenditure budget in the questionnaire. Nis. Ross asked for a breakdown of how the $30,000 would be spent on items listed. his, Hamilton stated that they protect to split the $30,000 half and half between the health care clinic and the dental clinic. In the dental clinic it will be used for supplies. In the health care clinic, the largest portion will be used for supplies but there are also some equipment that has been worn out and will need to be replaced Ms. Ross asked if thtt was equipment the City has purchased. Ms. Hamilton stated that It Is equipment fray the original Federal grant not the I r 1 r r k i, i Unoffical Minutes HSC Meeting on 419194 Page 9 :jta_'al'~m 1 t- 7ita ad o~y7 City's money. Ms. Ross staled that staff just found out that if the City purchases equipment for a subrecipient they must track it forever. She asked if the $30,000 could be used for something other than purchase of equipment Something that wouldn't need to be tracked, Ahs Hamilton stated that yes, there were plenty of supply items that were needed and they would attempt to find other irony for the equipmenL Ms Ross clarified that Community Development staff had been told that Cher a few years the equipment could be given to thk agency. Staff was recently told that the information was incorrect Ms Woods stated that the City equipment was clearly marked. Nis. Hell stated that she was aware of G,is program. She asked who was on the board. Ma Hamilton replied Peggy Drape, Charlotte Patrick, Fva Donelty from Phoenix, Elizabeth Fox from DISD, Dorothy Whitten, Betty Kimble and Wilbert Harkless Ms. Bell asked if the clime received a grant when they had received help from the NICE group. Ms. Woods stated that they asked NICE for a letter of suppurt for a grant, Ibis. Hamilton said they did receive funding from the United Way, $3.5,000 for personnel, Ms. Hamilton also pointed out that the clinic had just joined the General Services Administration and can get supplies from them at a reduced cost Ms Morimoto asked if the services were provided on a sliding scale. Ms. Hamilton again stated that services ate free to DHA tenants and provided to others on a very low sliding scale. his. Morimoto asked if the professionals were paid. Ms. Hamilton replied only those who are pa?d from grant many. Ms. Woods stated that they had four or five physicians who would take a reduced fee or provide services free but, that they could not send everyone to the same physician. People sign a contract to try and pay some of what has been spent on prescriptions etc. 1 0. First Texas Council of Camp Fire, Inc. 1 Ms. Shirley Henson from Camp Fire introduced herself. Ms, Kristoferson Invited her to describe her request Ms. Henson discussed the ripe of crime and violence among youth. She stated they often had no direction and did not understand what was happening in their neighborhoods. Confrontations are beginning in schools. She stated that t iuch of the confrontation is due to a lack of good communication skills. She stated that if the youth can j acquire skills to understand Individual emotions, body language, how to listen and to understand ethnic diversity then they can understand how to diffuse alot of their own conflicts. j She described the conflict relsolution course that would be taught if funding was received. It Stu-nts are taught a system that is a stuctured process. Camp Fire will ask both parties If y they want help In resolving their conflict. The students go on to think of resolutions for this } conflict and they will sign a contract regarding this. This empowers the students to solve their own problems. MLK Recreation Center is the proposed site, Ms. Henson noted that the Center Supervisor, Elihu Gillespie, has agreed to use life skills programming and he agreed that this is a good course to learn to deal with conflict. Through the grant, Camp Fire will be providing the training for s.ff, doing some of the conflict resolution/mediation training and purchase of materials They a:oo take field trips with the students and introduce them to Denton Detention Center progra v& Ms Henson asked for quebtions at this time. Mr. Wesley asked how they target children, ka Henson said that they targeted by having the course at the MLK Center and using the program as part of the ASAS program. Ms. Wesley continued to ask if they were just offering it for anyone who wants to participate or targeting it to particular at-risk children. Ms. Henson said they weren't doing any outreach and that the children attending the MLK ASAS were high risk, tow Income children. Mr. Wesley said that 9 perhaps he was not being direct enough. He stated that there are some kids who need the berwfit of this program. Ho used to be a juvenile judge and is very familiar with this area. A 1, r . .y ' v 5 { i R Unoffical Minutes ,3endami q ~ HSC Meeting on 419/94 ~~en0aitem I__ Page - 10 Mr, Wesley continued that there are some kids who really need this program and he is trying to finds out if Camp Fire has a way of targeting these kids. Not all Ptroenix kids need this program. Mts. Henson said the program is open to anyone who would like to work on communication. They can work with targeting and have in the past. This program has been used in Strickland Middle School. Nis. Henson stated they have asked teachers to teefo the class. Mr. Wesley stated that there is no greater problem and that this is a good program. suggested that Camp Fire contact judge Whitten, commenting that she is very innovative. Ms. Henson said they had taken field trips to judge Whitten's office. Ms. Kristoferson asked if Camp Fire was just for girls or Is it now coed. Ms. Henson stated it became coed in 1975. Ms Ross stated that it sounds like they were providing tills service now to children at the MLK Center. Ms Henson said no just at Strickland. They received a venture grant from United Way to do this at the middle school level. Now they are interested in initiating it at 1 the grade school level. Ms. Ross asked if they had spoken with Elihu Gillespie at MILK Ms. Kristoferson stated that an additional quc!~!ion was if this the high risk component of the MLK program where Parks was asking for additional funds. Ms. Henson stated that this would be merely one activity of many that he needs for those children. Ms. Morimoto asked how many hours this program would last. Ms. Henson said the program had eight sessions and ate each about an hour long. A new group of students comes through about every six weeks. Mr. i DeSantis noted that they received a $2,000 venture grant fast year for inthe creased cost for are K7 i asking for $3,745. That would be almost a IOGA increase. Why of m ! Ms. Henson stated that they found the venture grant was not in adequate they have inn the _y. i We requested 54,000 and were only awarded $2, 1 program all year long and served approximately 150 children. She stated that they want to end serve at least that many. Ms Henson said that they will not cut then program the kland which the year. They are hoping to continue. Mr. DeSands asked if the program at has been Beverly underbudgeted was still usefull. Ms. Henson said yes. Ms. Morimoto asked if there were volunteers or paid staff who provided the training. Ms. Henson said it was paid staff. She said that with these funds they would train the MLl ` staff dthat ir they would provide support. Ms Morimoto asla-d for clarification, they staff at MLK, train otter MLK staff people and more or. She also asked how they intend to fund the program further down the road, what were their plans for self-sufficiency? Ms. Henson stated that they were funded by the United Way and that they also have fundraisers and apply for other funds. Ms Motimoto asked if the program was just limited to action site areas. Ms Henson said no, they had worked with YMCA , Friends cf the Family, etc. his. Ktistoferson 44 asked if the people who are trained are comfortable in continuing the program without Camp Fire support. M- Henson said they need the materials that we continue to revise and put in a curriculum guide. Ms. Ross asked if the $1,850 in staff support is to train the MLK ASA and staff. Ms. Henson said yes and to work on revising the program for elementary age youth to continue to follow-up and evaluate the programming. Ms. Ross clarified not just the programming at MLK but all of it. Ms Henson said yes. Ms. Ross asked what was the "youth membership" budget category for $700. Ms. Henson said that was for registration of the youth members who go through the program. This allows for verification that they are using the program, they are coveted by Insurance. Ms. Ross noted that the $10 per child goes to insurance. Ms. Henson said yes, registration with Camp Fire and insurance. Ms. Motlmoto asked if this was a new program. Ms. Henson said they started it in June of fast year with the Strickland students Ms. Morimoto asked if they have meawred their sued. Ms. Henson said That there Is a group of Idds coming in each six weeks through teacher recommendations. Teachers have stated they have enjoyed the program and ptWcpals have supported us. But, as . t Unoffical Minutes HSC Meeting on 49/94 y};f Pa ~0 1, i` Page 11 far as knowing how many students have used the mediation process, we don't have those figures. Mr. Wesley added that conflict resolution was developed to solve the problem of gang violence and that these are developing In Denton. Ms. Henson said they hoped it would impact that but, that they were realty trying to improve communication s. ' • and give people an P; oon on dealing with their problems. Ms. Bell asked if they were plat Ang on doing the program at Calhoun. Ms. Henson said she had not approached Calhoun yet, l,ut, it would be a good program. Ms. Bell stated it would be a pood program at Calhoun too. Mr. Wesley asked if there was any other cenffict resolution program in Dental at Ibis time. Ms. Herman said no. Ms. Kristoferson asked if this would not go Into effect until d e summer of 1995. Ms. Ross said funds would not be available until then. H. HOPE, inc. Ms Kristoferson introduced Barbara Atkins of HOPE, Inc, Ms, Atkins described the 30 to 90 Day Emergency Assistance program. They work with families with dependent children (all programs have this as a critetia) who are either homeless or potentially homeless. They must have an eviction notice or are moving into a car, etc. This is still HOPE's base program. A 30 to 90 day period of time helps them get back on their feet. Ms. Atkins stated that this was the program where they work most intensively. They are trying to increase the number of families assisted under this program. She added that they had cooperated with Friends of the Family to ask for an Emergency Shelter Grant to target those who are homeless because they zre victims of family violence. They want to try and prevent the return of drese types of families to the shelter situation. HOPE continues to have requests from 60 to 70 families per month that have some type of housing crisis. These families are not always assisted j financially. However, In the last year they have increased staff in an attempt to work with these families in some way such as budgeting, referral, counseling, etc. Many families can help themselves with this type of assistance rather than requiring financial aid. She stated that in this small community we don't necessarily see the large numbers of homeless or those with mental problems but, there are many families in need. They have begun to move into the area of prevention. They feel this is a very important program to maintat:a. Committee members asked Ms. Atkins to go ahead and discuss the transitional housing program. Ms. Atkins said transitional housing is defined as assistance to families for a period of 12 to 24 months, She said that this committee, about three years ago, gave them the seed looney to begin lids program. In many Irtstances 30 to 90 days is not enough time to deal with the familys dysfunction. They began the pilot program and from there wrote a federal grant. They were told because of Denton's small size, they didn't have a chance to get this grant. But, their application was ranked number two in the nation They have just started their second year of a five-year grant for about $168,000. A major requirement for this grant is match money. Tbey are requited to match 50 percent. They are working with many different agencies such as Fdcnds of the hi:,jly and DHA to help families with transitional housing, these are families that live here, work here and raise their families here, Ms. Atkins wanted to speak to the fact that they committee was not going to see "large, glorious numbers" in this kind of program. It includes very intensive staff time, very Intensive client time, it involves change. It cannot happen overnight, It may involve a change In peer group, In the client's entire life's habits, in job abilities and educational activities. 11e agency staff members discuss setting goals with the clients. Some clients have never heard of goal,,. Looking over HOPE's statistics in their report to HUD, 100% of the families from the program have increased theft income, 100% are employed, 100% of those who have left the program are in permanent, safe, l t { F a y 1 F f Unoffieal Minutes HSC Meeting on 4/9194 ~~endz IJo Page - 12 sanitaryhousing. Half of them are supporting Ibis on their own, without Section 8. Unde transitional housing HUD's intention is for these families to move into Section 8 housing. Ms Atkins stated that HOPI goal is to get them on their own. Mothers r!rerred from Friends of the Family are not even U. ;king of returning to their batterers because now they have other options She noted again Out the numbers were small but it is healthy for the community and for these families Mr. Wesley stated that he was one of the people who talked about the small number of people in the trartsNonal program He mentioned that he had slot of questions regarding this program. Mr. Wesley asked why this was not a duplication of Friends of the Family. Ms. Atkins stated in terms of the length of service, FOP does not have the funding to do this. Mr. Wesley restated because it is such long term assistance. Ms. Ross mentioned that not all those assisted are victims of family violence. Mr. Wesley restated that the difference is because the clients are not victims of family violence and because it is long- term. Nis. Atkins said that Is correct. FOP can only houses families up to 30 days Giten they will return to the balloter after that time because they have no other options. Mr. Wesley asked if we are talking about homeless, are we going to house them until they get on their feet and get enough skills to survive. Ms Atkins stated that he was correct. Ms Wesley restated that what we're asking for is seven homeless people in Denton to go through the program with these funds. Ms Atkins clarified seven families. Mr. Wesley asked if there was any current agency that would cover these seven families MS Atkins said no. Mr. Wesley asked why i not! Ms. Kristoferson commented that he was talking about short-term assistance and Ms. i Atkins Is discussing long-term help, up to two years. Mr. Wesley said he had a lot of questions because this was slot of money for seven persons. Ms Kristoferson corrected that it was seven families Mr. Wesley asked why it took two years to help. He asked for an 1 example. Ms Atkins clarified up to two years. She gave an example of the most recent family that they have decided to mist. This is a female headed-household with two children. t She has had eight surgeries in the last two years. She has not had one cent of Income in two J years. She hasn't been on welfare. While she was In the hospital, her two daughters were sexually abused by the man she was living with She has removed them from the home. She has no education. She is not able to wor': S has been living with this same man because she sees no other option At this point, she has visited with her doctor and she can begin to go back to work. Ms. Atkins stated she believed she had already found a job. The woman Is willing to go into a GED program. She would like to go into counseling and take her daughters who have had none and are still having nightmares. She has been involved with agencies like Child Protective Services but, there is no case managment. Chances are 100% that she will return to the same situation without intervention. Ms. Ross asked how many perms the seven families represented. Ms Atkins said the familis average three to four. Ms Ross wanted to point out that the committee listened to a presentation on the literacy program were $60,000 would serve 100 people. The committee is talking about 20 Or 30 people here for $25,000. She added that Community Development spends $23,000 on home which house only one family that needs that help to maintain adequate housing. Ms. Kristoferson added that she believed a couple of years ago when the committee had this same discussion that Ms. Atkins stated that if you spend it up front, that your savings from these j families not being on welfare, etc, you make that money back. Ms Ross stated that she just wanted to point out that if you look at some of the other requests, even though it is $25,000 for seven families, If you look at what the City does In term of housing, It is not such a shock. Mr. Wesley said the reason he was asking was not because he was against it but, he wanted to know why these people cannot be served, this is an abuse case, why they cannot be served by FOF. He added that his real concern was that there were more than seven people In i x W I Unoffical Minutes HSC Meeting on 419194 Page nG4i, 5:,3- y L) a this community that need assistance, h1s. Ross noted seven fandlies Mr. Wesley stated that he could walk down the street and find eight families that need it just as much as any example he would get here. His concern is why are we giving this mtxey to just this many people. He said, *how do we justify limiting, yall are thinking 1 am being tax stingy, 1 think we need to give more money', Ms. Morimoto said you have to start somewhere, you can't take care of the whole world at once. Mr. Wesley sa!d you start with seven but, you actually need it for 200. How do you get to a point to say we can only help seven and the other 143 don't get it e Ms. Morimoto asked how much per year they are spending on the families Nis. Atkins said they average over a year about $500 per month or $12 per day, Ms. Morimoto asked for clarification if that $500 per month was for rent, food, utilities, everything. M& transportation and said yes. Ms Morimoto reasoned that this was $6 000 per amilydperay air Seven families was $42,000. She asked didn't they have other funds Ms Atkins stated that the grant also pays for the caseworker. his Ross asked for clarification on the fact that only $500 per month per family was used, his. Atkins stated that was an average, certain months it may be higher, some eventually get their own housing or take on more responsitility. Ms Atkins added that clients pay Into this as they begin to get income. They Pay In 30% of their income. With this money, the clients begin to buy back their deposits. returned to the program. Half is put into a saving account for thecli nts This the money is them but, they have some funds available when the is eSanti to the program, Mr. Dbo tis asked what was the average time for a family to be on t6 through program. Nk Atkins said year and a half would be their guess, they have completed only one year of the about a far. She added that the example she gave the committee will probably tae two years, She said these people wet: second, third and fourth generation being raised on food stamps, change won't come easy. Ms Morimoto asked if the federal government Program she added it sounds like you are the pilot program. Ma A was looking al their nationwide program but, there are not very many of them in small skirts said i communities. , is a added that transitional hotrsin is suppotted very much by Mr. Ross those types of programs to continue. Mr DeSantis asked toerna eea statementregargyhis want philosophical approach He commended HOPE for reaching out to the other agencies He mentioned the application for funding that they have done with Friends of the Family. He continued that one thing the committee needs to do Is to encourage other agencies to cooperate. He asked Ms Atkins to tell the commhttee members if she knew of an where agencies could act in concert. Ms. Atkins stated that DHA has a treme y other areas ndous list HOPE Is a referral for those families they cannot get tc She added that DHA is alsog waftin feeling the pressure of doing some programming designed tc help their client become self- sufficient HOPE plans to try and help DHA as much as possible. She stated that they also work with the churches and that MHMR Is becoming more of a referral for them, HOPE has also hnereased efforts in working with AIDS Denton, Air. DeSands asked if she had worked ` with the Food Center. t the , Ms Atkins said yes. She stated that the agencies need to start g Mr. DeSantis said that In an Ideal world we would have this services center as a building called the human services building and we're going to have every agency in this building. Mr. DeSantis said that it scents one of the biggest People who are undereducated and lack basic thinking skills, wholma have that of are taking this system because they can't fill out the forrns-, and we're asking them to o entered into agencies that will service one particular need He noted tha into t we d Id be go out and find 22 M the o a facility where they could get assistance without making all these decisilons on atlternative choices, Mr. Smith pointad out that Mr, DeSvttis didn't think of that when United Way came up with a $2,500 proposal to come up with it publication to outline the total services that were i 1 i 4 e' !9 a " Unoffical Minutes t HSC Meeting on 4/9/94 4 Page - 14 e ~ : E?rn.~. available, to explain to people. And especially cross pollination services where this services did this and this. Nis. Kristoferson thanked Ms. Atkins for her presentation, Nis Kristofetson asked one last question as Nis. Atkins was leaving. She asked if they needed 50% to match the five-year grant. Ms. Atkins said in the present year they only need a 25% thatch. It will move up to 50% next year, The committee recessed for lunch at this time. 1. United Way of Denton County, Inc. Pat Gobble of the United Way introduced Terrell Walker, coordinator of the Rainbow Connection and Joyce Sherwood who also serves on the Rainbow Connection. Mr. Walker began by asking the committee to imagine a child growing up in a neighborhood were nine out of ten families in the area are low to moderate income. The child is exposed to violent and property crimes at twice the rate of children in other neighborhoods. The area he/she lives in Is only six square blocks This child has direct contact on a daily basis with drugs, premature sexual act-- ity, delinquency, theft, assault and other socially undesirable behaviors. The child may have aspirations such as growing up to be a drug dealer or a teenage parent. Mr. Terrell asked the committee what they thought would happen to this child. He continued that thanks to programs like the Rainbow Connection, these children have an opporwAty for recreational, educational and social outlets. They have a chance to develop self-esteem, to t learn skills such as karate, conflict resolution, etc. They are connected to activities that may become turning points in their lives. This is an opportunity for positive reinforcement through wholesome activities that they might not otherwise have. Ms. Gobble said they really wanted the whole afternoon to talk about Owsley. She said they get excited when they talk about the neighborhood. She continued that this is an area of the community that has just started really making imptove,nents. It is becoming a much more safe place to live. The area will probably be in transition fat a number of years. Ms. Gobble went on to talk about the children who reside in Owsley. In 1991, the police found that this was an area of high crime. They were having a hard time reaching the people because they were afraid of their neighbors and of the police. She added that the schools were also worried because they realized that this area had a high concentration of hispan ics that had great potential for drop outs. Frank Davila and Jim Welbom came to United Way and asked them to get Involved. United Way's role was to be the convener of neighborhood people and groups that were interested in doing something. instead of going about it in a typical way, United Way attempted to find out what the neighborhood residents thought were their most pressing needs. Scouting troops have been brought in and ether activities. Ms. Gobble stated that one of the things they have found was that there was nothing for older youth. Programs designed to get them involved in school activities were developed. Last year, United Way brought a proposal for a program called the Rainbow Connection. This program has just gotten off the ground. The children are mady to get involved. They are focusing this year on camp activities. This week a group asked for 20 applications for children to participate in band activities. These children would not have been able to participate in these activities with CDBG funds. She noted that they have discovered that the amount of money per child (last year's request) was not enough. They are asking for more pet child this year. She asked for questions. Ms. Bell stated that this 6 a new organization to her and asked where they were located. W Gobble said this Is an ad hoc group with no specific location. The United Way has written a grant proposal for the various organizations. There are 26 different organizations. United Way is just the financial l i i ~~entl3r~o Unoffical Minutes ll`` HSC Meeting on 419191 gs^dltL~ Y~ y Page - 15 organization, they receive no funds. They put up money against this and pay administrative costs. She listed some of the activities available to the children. Mr. Wesley stated that he understood how $200 per child cotdd be used to pay for summer camp, however, he questioned that other activities would cost $200. Ms. Gobble explained that in Unose cases they would not use the entire $200 and could spend the balance on other activities. Mr. Wesley said he presumed summer camp would be more expensive. Ms. Gobble said the camp programs available are day camps and they are not $200• Mr. Smith noted that as chairman of the Rainbow Connection he could speak to this. He Mated that what they had tried to do was to find the at-risk kids in the school system. They may need summer school. One class in summer school is $100. If there is a student who reeds two classes, then you're out of momy. Mr. Smith added that education was primary, recreation was secondary. The that it need to be a life changing experience. They are funding kids at Razor, Calhoun and Lee where the type of assistance they need can be determined. Ms. Bell asked where the affected area was. Mr. Smith said the Owsley area. He added that they actually meet in the COPS office in the Owsley Addition. Ms. Morimoto asked what streets were included, his. Gobble said it is the area bounded by Bonnie Brae, Hickory, Fast Prairie and Avenue I3. it was once student housing but is now 30% students 70% families. The apartments are very small with very little recreational opportunity. It was built for students who would be taking part in university activities. Ms Gobble mentioned the park that its being worked on for the neighborhood Ms. Ross asked what the racial makeup of the neighborhood was She asked was it largely hispanic. Ms. Gobble said it was almost balanced like 30130/30 with S% Asian- Americans. Mr. Terrell added that it was a very diverse population, He added that they estimated 200 or more children in the area. Nis. Gobble stated that one reason United Way 4 got involved was because they looked at the 1990 census figures and there was a large population of children living in the area who were under 12 year of age. There were no children between the ages of 12 and 17. Three years or four years down the road this could be a cause of additional crime. She mentioned that they wanted to put money into prevention. Ms. Kristoferson asked if the money last year, though not enough per child, had made a positive impact Ms. Gobble said it will, but the money had only become available recently and has not been expended yet She relayed a story told by officer Greg Hedges of a woman In the neighborhood whose husband has just been jailed. The woman had two teenage children. Because an educational program had been developed she was able to get her GED. f Because North Texas Training & Coop is involved she was able to get a JTPA grant where she was able to go on to school. She Is now ready for employment and her children are no longer a problem. This is an example of the change that can take peace. Ms. Ross asked Mr. Walker how they intended to track the clients to see if the program is a success. Mr. Smith answered yes they are, Ms. Morimoto asked if all of the participants were American citizens, Mexican citizens...? Ms. Gobble said that the hispanic population In the neighborhood are largely from the amnesty program. Many are dual citizens, they were bom in the US and their parents recently came here. She added that there is very little way of knowing all about the children. Tb' children are the linguistic interpreters for their families. Ms. Morimoto asked where people go if they want to participate in the Rainbow Connection, Ms. Gobble stated the COPS office In Owsley. Mr. Smith stated that they have applications, Rosemary Rodriguez 1 sent out over 200 letters, flyers are going out and the are other ways to inform people of what is available, Ms. Morimoto asked how $200 is going to change a kids life such as a Idd taking karate. Mr. Smith answered, "discipline." Ms Morimoto asked, "but for how long?." Mr. Smith said $200 would provide karate for a year. He added that the initial program for $100 would have lasted about five months. The discipline itself is good. Life changing t J d y {s Unoffical Minutes qG/-~Ld HSC Meeting on 419/94 isn~ahia 7 Page - 16 ',g" rt<~P.S_, use ado ~ experiences don't necessarily have to last long periods of time. He noted that someone could meet a basketball coach for one year and see that things are different. This can affect your life. Summer school is a good chance for a teacher to take more time with a single student. Ms. Motimoto asked who makes the decision regarding what the money would be used for, the child or who. Mr. Smith said the Rainbow Connection does because they either grant or reject the application. He added that education Is paramount and that they target education after looking for at-risk kids. Ms. Kristoferson thanked the presenters. J. North Texas Community Clinics S Ms Kristoferson introduced Sara Carey of North Texas Community Clinics. Ms. Carey introduced Fat Brewer, the Clinical Director and George Smith, the Financial Director. She talked a little bit about history. The clinics grew out of the loss of certified nurse midwife unit at Flow Hospital. The first mission was to provide prenatal care for women who had no access to health care. 'This access was provided six years ago. The clinic was here and is part of the solution to the crisis. Today they have a prenatal clinic, an out-of-hospital birth center, a pediatric clinic and a family planning clinic with a family nurse ptactioner so they are seeing adults. They are a community-based solution for the problem of access to care. Today 28% of Denton women who have babies receive their prenatal care from the clinic. The pediatric clinic has grown to almost 3000 active patients. She stated that they are proud of their progress. She rated that while they were serving indigent and undetinsured they also felt that they were serving the rest of the community. Those who have Insurance and pay for their own health care are often cost-shifted on. Therefore when low Income people are served it keeps costs down for all. The clinic also deliver healthy, potentially happy, productive social children These are neighbors that are going to be working in the community, paying security later. Also, she stated that the NTCC is bringing prestige to the community. They have been chosen as one of the "points of light" on the All-American City application. She said Clot they have been recognized as far away as Cuba and were very well-known in Washington and Austin. She added that one reason they were well-known is that they are a nurse-managed clinic. Health care Is delivered by advanced nurse practioners who work in consultation with and under the protocols of physicians. They are one of the few nurse- managed clinics that has survived for several years. She thanked the committee for their past assistance. She said that 8.4 million dollars would be their impact on the financial picture of Denton this year. Money turns around in the community abort seven times She said they own houses in the community, they buy groceries, cars, etc, Ms Carey toted that they were bringing back medicaid dollars to the community. In six years of grants, NTCC has brought S 1,035,000 into the City of Denton. These are from the March of Dimes, the Meadows Foundation, etc. She stated that now that NTCC is aging they are not as appealing to grant sources anymore. She said they wanted start-up, the organization want sustenance. She invited members to ask Mr. George Smith questions about accountability, Ma Brewer questions about how they deliver health care, Mr. Wesley asked for a breakdown of what the money is going for. He asked specifically how many personnel they were discussing. Mr. Smith said a 40% pediatric position. Ms Kristoferson clarified that the committee wanted to know what was included In this proposal. Mr. Wesley asked if the $863,000 was for salaries and other miscellaneous expenses for 25 employees Ms. Carey stated that he was correct. Ms Brewer noted that the majority of those are medical providers. Mr. Wesley then asked what programming at $973,000 was. Mr. Smith said most of this came from medicaid dollars. However, 24 to 25% of prenatal patients are not medicald eligible and do not have private 4 s: 1 i x T Unoffical Minutes HSC Meeting on 4/9/94 ®ri.., Pa ge - 17 AQ n-` a8~ 47 insurance. Also, in the Pediatric Clinic, children, six years of age are no longer eligible for medicaid. He added that they are seeing a decre k..: in their medicaid as the agency ages. Ms. Kristoferson asked what they get after age six. Ms. Carey replied that they get a sliding scale fee. Ms. Kristoferson referred to the questionalre and asked what happened to the 1/5 pedia,rlclan they requested last year that could not be filled. She specifically asked what happened to the other funds, were they reallocated? Ms Carey said they didn't get the money so, they didnh have a pediatrician. Mr. Smith explained that the clinic gets a higher rate of return on medicaid when a physician is resent. Ms. Ross present. asked them to break down the priorities for funding in their recuesL Ms. Carey said their ' y priorities would be the certified P nurse midwife and the pediatric nurse practioner, Probably the other priority would be the physician. She clarified that the nurse-midwife would be a priority because as Mr. Smith said, we are seeing our uncompensated care grow in the prenatal area. Then she stated they would go with the physician over the pediatric nurse because that would give them the ability to bring In more revenue. Ms. Brewer stated that the base salary for the pracdoners was $37,000. 'this is about $16,000 less than what they can get if they go to work at Parkland. She added that trey increase the salary $1,200 per year for every year of experience up to six year. That could be an additional $6,000. They look for advanced, experienced practionets. The 215's physician would be between $50 and $60 per hour, so around $8W per week. Ms. Ross asked, that as in the past, will NTCC take whatever money is given them and go with these priorides. Ms. Carey said yes. Ms. Carey mentioned the medical coordinator position. This person would find referral sources for the patients and provide constant case management to keep these sources happy. Ms. Kristoferson asked how transportation, specifically the trolley i could be more effective. Ms. Carey relayed the difficulties of using the trolley if you have children and are pregnant, plus the cost of 75 cents apeice. Ms. Brewer said they do use the trolley when possible but, they must provide other transportation as well. Ms. Ross asked if they counsel on birth control. Ms. Brewer explained their family planning program. Ms. Morimoto asked how many years they had requested fund from the committee. Ms. Brewer said for six years now. The committee discussed NTCCs new location. Ms, Carey mentioned that they were collaborating with Life Planning in the area of family planning. Ms. Krtstoferson thanked the presenters. K. CASA of Denton County i' Pam Crenshaw, executive director for CASA (Court Appointed Special Advocates) Denton County introduced Mike McClain one of the ageny's volunteers. Ms Crenshaw started out by saying that every 13 seconds a child is abused or neglected. She noted that every day they are bombarded with statistics regarding children who are physically or sexually abused. Often people become numb to the numbers. CASA volunteers have made a choice to act. When a child has been removed from the home they ensure that everyone working with the child is concerned about him or her. The volunteer stays with the child or sibling group until a decision has been made by the court on a final action. Judges, caseworkers, etc, may change but the volunteer stays with the child. Ms. Crenshaw noted that she began her career three and one half years ago. She detailed her experience In the agency. Ms. Crenshaw described her ties to Denton County. She grew up here and graduated from Lewisville High School. She said her parents and other familiy live here. She stated she cares about Denton County. She directed the committee members to some of the information she had provided. SFe stated that CASA is a certified non-profit agency that recruits, trains and certifies volunteers from the community as advocates for abused and neglected children in the courts. She noted that this i 1. d V Unoftical Minutes CZL~/ HSC Meeting on 4/9194 ~i~~sda~o Page - 18 ~~e ot'70' ~7 was still a very broad statement She said the volunteer's activities differ in every case, for every child. They do whatever it takes to get the job done. That may be going to school, going to court, making sure a counselor speaks to die children. She asked them to go to the next page on accomplishments. Since October of 193, 13 children have been served. In all, 26 children have been served. CASA of Denton County was incorporated in 1991 She noted that she started as a consultant in August of 1992. They have had donated office space. They have a new working agreement between CASA of Denton County and the district judges. All five judges have signed the in-depth working agreement Goals for 94=96 Include having 40 trained and certified volunteers, a full-time executive director, a part-time clerical assistant and a part-time caseworker. In 1993 there were 73 children in foster care in Denton County. Right now, CASA is waiting to be assigned to 11 of these children. With the addition of 20 volunteer over one half of the children in foster care will be served One volunteer will be with each child regardless of the number of placements. That volunteer will know what is going on and will ensure that the other groups know what is going on, they may work with vishadon, etc. Ms. Crenshaw noted that mast of the referrals in 1992 were for physical and sexual abuse. In 1993, the City of Denton had , of the referrals. Ms. Crenshaw noted that they are asking Denton for approximately 37% of their budget She reviewed what the funds would be used for, S 10,400 for a part-time executive director, $400 for training manuals, a copier and a laser printer. Ms Ross asked where the office was located. Ms. Crenshaw said the free office space was In Lewisville. She noted that she was asking Denton to incur their fair share of the burden. She stated that this was not on purpose but, when she broke down the budget, this was how it came out She reviewed the remainder of the tnaterial with the i committee. Ms Kristoferson rsked if the rest of the time could be used for questions. Ms. Ross asked if they were requesting funds from the County. Mr. Wesley fated he had the same question. Ms, Crenshaw said they were not yet She added that they are exploring the ! different avenues that they can ask for such as the Commissloner's Court. She said she would J soon be asking from everyone. Mr. Wesley asked if she CASA was serving juveniles. She said in her agreement with the judges it says that they will serve that population with the stipulation that they have been abused or neglected. Mr. Wesley noted t`. at court aopointeo individuals get paid and this costs the County money. These people don't get paid. That is why his first question was regarding the County's pan;cipadon. Nis. Crenshaw stated that the cost savings per child is $12,228. Ms. Ross wanted it clarified that it saves County taxpayer dollars. Ms. Crenshaw added yes and the taxpayers of each City in the County. Ms. Ross stated she felt it was logical that the County would be willing to fund a program like this, perhaps from the savings. Nis. Crensbaw said other counties do fund the program. She said each program had to find its own funding. They did get some of the Texas CASA money. Ms. Kristoferwri asked If they collaborated with other agencies. Ms. Crenshaw said they did, judges, school counselors, protective and Regulatory Services. She said the work is out his. Morimoto asked what all the CASA volunteers do. Do they actually take the child Into their homes? Or do they act as liaison for the child as an advocate? Nis. Crenshaw said it was very hard to describe what they do and gave one case. There were some children who had been in the system for I t years. She was told they were going to be retuned in two week& She said she got busy Interviewing persons Involved and did a time line on what had happened to these cruldren. She also interviewed the children When she finished, she determined there was no way the children should be returned home. She went to the ad iitum and gave her the circumstances. The attorney did not know any of these things. Later, there was a termination of parental tights on this case. Ms. Morimoto noted that they weren't in the system so they are not hl dered by the system. Iris. ('retisha + stated that was exactly right They are rat s 9 Unoffrcal Minutes HSC Meeting on 4/9/94 Page 19 +3,nC~ no _ _ 9~2 ayrq;- paid by anyone so, they are in no one's hip pocket. Ms hforimoto asked about the interviewing process since this Is a dangerous world and they are pulling people with children. his, Crenshaw directed their attention to the information provided. She said they toad a very thorough screening. Since they are not employing these people they can ask many questions a potential employer cannot Criminal background checks and reference checks are included. She also discussed the training that they go through. Ms. Kristofet k)n thanked Ms. Crenshaw and she left at this time. L. RSVP i i Dorothy Damico arrived to make a presentation for RSVP. his. Damico stated that the new executive director Chris Schultz is in New Orleans at an RSVP Director's Conference and the board chair has experienced a death in the faunily Fo she would be making the presenation. Since some are not familiar with RSVP. it has been in Denton for about 20 years. It was started as part of a federal program to take people who were retired and keep them in their communities because it was better for them. So, the original intent is that this program would be good for the volunteers. Over the years, the purpose has changed because the work has become valuable ht the communities. In Denton County, there are 600 volunteers. Probably 400 of those are from the City of Denton. They provide services to about 120 organizations. Ms. Damico continued that since the primary job of RSVP is placement they are relatively low key. Once they have placed someone with an agency, they become that agency's volunteer. She said they have relatively few activities that agency personnel do themselves. Half of their funding comes from the federal government That funding must be matched at the local level. The federal government mandates that RSVP provide certain services to the volunteers, insurance policies, transportation and recognition events. They are also mandated to have local support They get this from the City of Denton, Denton United Way, Lewisville United Way and from Denton County. They do fund raisers to make up the difference. She mentioned they were about to do a 1mrbeque and bingo" fundraiser. Ms. Damico went on to discusf what the volunteers do. She said many of them work in the agencies. They also have programs that are RSVP's. One is a senior leaders program You take a small group of volunteers and take them through 45 hours of intensive training. This prepares them to serve on boards of directors or city/county commissions. 71ils puts senior talent In leadership positions in the community. She also mentioned they had a grant from UNT where seniors will go to the hospitals and visit every mother and newborn, find those that may not have a pediatrician and meet with them They will get the mothees name and perhaps a grandmother's name and work with the family over the next two years to make sure that child gets the proper immunizations. hts Damico pulled Information on how many hours volunteers spend assisting City of Denton departments/offices and those agencies that the City supports. RSVP volunteers provide 20,190 to the City. If these hours are figured at minlmtun wage, it comes to $99,830. This is approximately a 1000 % return on the City's Investment Ms Damico talked about the project group. She said most of tiff volumects are out working. But, the 3000 hours at the senior center is a group of women, here at Pilot Point, The Colony and a number of places who do projects They do some mailings They recently did Easter Baskets for children at Fred Moore Child Can, City County and Denton Christian Preschool. They do things at Christmas, lap robes for people in nursing homes, baby quilts and layettes. Ms Damico asked for questions, his. Rlddlesberger asked how much money came from the federal government this year. Now they «celve $40,000. Ms Riddlesberger commented that when they started out they received only $17,000. Ms Damico said there may be some i r i i 4 " i Unoffical Minutes Vv - 0/O2_ HSC Meeting on 4J9/94 Page - 20 5 3 change in funding because RSVP is now being moved to AMERICORPS program. This is a slight Increase In funding over last year. Ms. Riddlesberger said she would turn the clock back to the first project group RSVP had in 1973. She said it was a mailing group out of Fairhaven, "stuffers and stampers.' She said they did mailings for non-profit organizations She said it was very moving for those people to offer assistance, they did not think they could do anything useful. Ms. Damico added that the Clinton administration had lowered the age to 55. She said in their business these were really children. She noted that the oldest volunteer j just celebrated his 96th birthday. The members thanked Ms. Damico for her presentation. 'ihe committee took a break at this time. M. SPAN, Inc. Ms. Kristoferson Introduced Al Murdock and Erica Lissberger of SPAN. She asked whether they wished to disc social services or transportation first Mr. Murdock stated he would take the iron-uanspo..tation first. Ms. Kristoferson directed the committee's attention to the SPAN's application for $26,000. Mr. W-sley stated that he was more interested in having transportation discussed. Mr. Wesley stated he was somewhat familiar with 'Meals on Wheels'. Ms Kristofetson agreed that the committee was less familiar with transportation. Mr. Murdock explained that 'Meals on Wheels' is actually another organization. He continued that had noticed At the grants and organizations that SPAN works with, more than 100 around the County. He noted that earlier In the day they had put on a rodeo. They held l the rodeo at First Baptist Church. Mr. Murdock gave the committee a brief review of agency programs. First, services to older people, they work at MLK, Denton Sr. Center and Heritage Oaks In Denton. Ox of the most conspicuous services Is the noon meal served five days a week. During the last year, SPAN has served over 70,000 meals in the three centers Because of the rcmtrict that North Central Texas COO helped six counties to get, SPAN was able to get excellent for a lower price and expand the servia. Mr. Murdock then discussed the homemaker services. SPAN provided over 1,900 hours of these services Another service is benefits counseling. They provided over 800 hours in benefit counseling. Mr. Murdock gave the example of a woman who lost her husband after he went through a long illness. He was ill for four years. She was unable to keep up with Insurance. She was paying cash. Opal Davis, SPAN's staff person worked with her on her bills, W Davis was able to get the insurance company to allow the woman to go back further than two years to recoup some of her money. The woman got back over $5,000 from the insutanre company. Mr. Muniock said SPAN responded to almost 900 call for information and referral. He noted a bit of bad news. Over the past year, the State and changed their funding formula. This region of the State has lost 25% of its aging funds. It was spread over two years to help soften the blow. Local money is becoming more important Mr. Murdock said that a piece of transportation also should be discussed now. He stated that last year they provided 91,000 rides on the trolley, 9,000 on the door to door for persons with disabilities By far most of these riders were using transportation for employmenL SPAN subcontracted for 2,700 taxi rides About i 15,500 door to door rides were seniors He added that in surveys of riders they were finding a 1 high level of approval for the services. He believed that would go higher as they get more vehicles. Mr. Murdock mentioned that there Is also some bad news in this area. The President called for a reduction of 25% in urban transportation operating funds. Those are the funds used for the system in Denton 'there might even be an effort to eliminate funding completely over a three-year or four-year period. So again, local funds become more important. Mr. Murdock described the Lifeline emergency response service offered by the I r t jinoftical Minutes HSC Mceting on 419194 Page - 21 agency. There are 150 subscribers throughout the County. The largest majority are in Denton. They are either button or voice activated emergency calls to Denton Regional. He told ei woman who fell, suffered a broken shoulder and couldn't get up. She used her Lifeline service and was taken to the hospital. The rates they charge for this service are the lowest In the state. He asked for questions. his. Ross asked why this area was losing the elderly funding. Mr. Murdock said there was a change in the formula that shifted the funding to the valley. He explained the formula and how it changed. Mr. DeSands asked what SPAN was asking us to cover on the emergency response system. Ms. Lissberger said that they received funding for that program from United Way. Mr. Murdock stated that David Ayers, the City staff member working with transportation wits unable to be here today. According to Mr. Murdock, the transportation program has 69% of its stops in the Community Development target area and that Is not accidently. when the program was originally designed in 1987.88 SPAN learned from SPAN transportation personnel that public transportation needs to focus on people that are referred to "transportation dependent'. That includes senior, student and public housing. SPAN recently concluded an annual survey where they asked the participants Income level, According to the survey, 75% of the riders are less that $25,000 a year and out of that percentage 93% used the trolley service for rnuldp?e services. Mr. Murdock asked if the committee had any questions on the application. Ms. Kdstoferson asked Mr. Murdock to explain leveraging federal funds. Mr. Murdock indicated that SPAN Is asking for CDBO funds to match $215,000 of state funds Ms. Kristoferson then asked that if the matching funds do not come from CDB4 funds where will they come from. Mr. Murdock responded that the funds would come from the city. Ms. Lissberger stated that operating expenses for the City of Denton Transportation come from 50% federal, 25 state and 25 city. Mr. Stewart asked what the consequences would be if CDBG funds are not acquired. According to Ms. Lissberger, if CD13G funds are not approved the city transportation will not be able to receive $120,000 thatching grant. his. Ross asked how much money do they receive from the General Pund, Ms. Lissberger responded that last ya t SPAN received $46,000. Ms. Ross then asked if general fund dollars can be used as a mate.i. Ms Lissberger responded that general fund dollars could be used for a match. W. Stewart asked if SPAN had received funds from general fund for a matching grant before requesting CDBG funds. Ms. Lissberger responded yes. Ma Lissberger also added that SPAN has a contract with the City of Denton to provide -uansportation. SPAN roles have recently changed. In the past they were the grantee now they are subcorumcior. Ms. Kristofetson stated that the SPAN application is really an Lttemal City of Denton application requesting funds for the 25% of SPAN's operating costs Ms. Ross 1 indicated that she has just spoken to David Ayers and he indicated that $125,00 is the required match and there Is at least $46,000 in front the general fund budget, staff hours are also being used for the match and city staff is requesting $42,000 In CDBO funds for the addidonai match Ms Ross stated that the HSC committee used to make transportation decisions and then at some point the city decided to separate social services and transporudon. Transportation funding decisions are now coming from city staff, this ?o Note: P senturs~ ~ntodChd~onPre-School machine nd Dentont City County Day N ry) are staffs i recollection of the presentation,. 4i s a i 6 l Y Yi Unoffical Minutes HSC Meeting on 4/9/94 L Page - 22 No 4 33 0~4~ N. Denton Christian Pre-School Judith Royal, Director of Denton Christian Pre-School, presenled the Denton Christian Pre- School request for furtds. Ms. Royal stated that they were asking for $2,053 to replace cla.%toom equipment and leaching materials such as dolls, small tables and chairs books, etc. that were previously used or are old. She noted that the new learning materials would be muld-cultural in nature. 'ibis was very much needed at the pr•,school. Ms. Royal indicated that the Denton Pre-School has bee in existence since 1970 providing preschool services to residents in the city of Denton with concentrations in Owsley Addition, Village Fast Apartments wed southeast Denton Ms. Royal also stated that the school provides transportation to and from the school. This makes the school available to those families that do not have access to other programs. Ms. Ross asked is the children were being taught religious topics. According to Ms. Royal, the children are not taught theology but are taught in a Christian atmosphete such as loving and caring. She added that the school's name had the work "Christian" but that is because the school was organized by a group of citizens representing many churches 0. Denton City County Day Nursery i Kay Peters, Director of Denton City County Day Nursery, presented the Denton City County Day Nursery request Ms, Peters indicated that they are requesting $21,000. Leslie F.nlow, Board Member, arrived to assist In the presentation. According to Ms. Peters the increase in l funding will h-lo in subsidizing their teachers salaries because most of them are snaking $5.00 per hour. Mr. Stewart stated that according to the application the majority of her clients were moderate income. Ms. Peters s6ated she was certain that the majority of her families are low income fa nilies that she would check the figures in the application. P. Fred Moore Child Care Center Cathy Kircher, Director of the Fred Moore Child Care Center, introduced Carol Hagen as the the vice-chairman of the board. Ms. Kircher presented the Fred Moore Child Care request. Ms. Kircher btated that they were requesting $35,000. Fred Moore Child Care Center Is providing quality child care to lower income fatuities based on a sliding scale and Is one of two day cares that provide that service, 7bey provide care for children from 6 weeks to S years old. According to his. Kircher, their request is to supplement salaries. She added that their employee's salaries range from $4.23 to $8.00 an hour with the majority being $5.00. She also added that they currently have staff that their income Is below the poverty level. Ms. Kircher also stated that in order to provide a quality program they need to attract qualified teachers Mr. DeSands asked how much coordination is going on now between other day cares such as integrating services more, According to Ms. Kircher, when you integrate services, parents will have to move their children. The majority of her center's clients are striving to just make a living so they want one place they can leave their children. Ms. Kocher added that she Is currently networking with Denton City County Day Nursery and Dcnion Christian Pre-School. For example, when she does not have an opening she inimedialely calls Denton City County Day Nursery, Ms Hagen stated they work with Childcare Management Services and work with many other agencies. She also stated that Ms Kircher and Ma Peters have a wonderful working relationship. According to Ms. Hagen, Fred Moore Child Care Is willing to work with Anyone In the community, his, Kircher stated that C t r' Unoffical Minutes HSC Meeting on 419194 ~y II Page - 22 -3-qt 33 N. Denton Christian Pre-School Judah Royal, Director of Denton Christian Pre-School, presented the Denton Christian Pre. School request for funds. Ms. Royal staled that they were asking for $2,053 to replace classroom equipment and leaching materials such as dolls, small tables an,1 chairs, books, etc. that were previously used or are old. She noted that the new learning materials would be multicultural in nature. This was very much needed at the preschool. Ms. Royal indicated that the Denton Pre-School has bee In existence since 1970 providing preschool services to residents in the city of Denton with concentrations in Owsley Addition, Village Fast Apartments and southeast Denton. Ms. Royal also stated that the school provides transportation to and from the school. This snakes the school available to those families that do not have access to other programs. Ms Ross asked Is the children were being taught religious topics, According to Ms. Royal, the children are not taught theology but are taught in a Christian atmosphere such as loving and caring. She added that the school's name had the work "Christian" but that Is because the school was organized by a group of citizens representing many churches. 0. Denton City County Day Nursery Kay Peters, Director of Denton City County Day Nursery, presented the Denton City County Day Nursery request. W. Peters Indicated that they are requesting $21,000. Ledle Enlow, Board Member, arrived to assist in the presentation. According to Ms. Peters the increase in funding will help in subsidizing their teachers salaries because most of them are making $5.00 per hour, Mr. Stewart slated that according to the application the majority of her clients were moderate income, Ms. Peters stated she was certain that the majority of her families are low Income families that she would check the figures in the application. P. Fred Moore Child Care Center Cathy Kircher, Director of the Fred Moore Child Care Center, introduced Carol Hagen as the the vice-chairman of the board, Ms. Kircher presented the Fred Moore Child Care request. Ms Kircher stated that they were requesting $35,010. Fred Moore Child Care Center Is providing quality child care to lower Income families based on a sliding scale and is one of { two day cares that provide that service. 'They provide care for children from 6 weeks to 5 years old. According to Ms. Kircher, their request is to supplement salaries, She added that their employee's salaries range from $4.25 to $8.00 an hour with the majority being $5.00. She also added that they currently have staff that their Income is be low the poverty level, Ms Kircher also stated that in order to provide a quality program they need to attract qualified teachers. Mr. DeSantis asked how much coordination is going on now between other day cares such as Integrating services more. According to Ms. Kircher, when you inn,,grate services, parents will have to move their children. The majority of her center', clients are striving to Just make a living so they want one place they can leave their chi'dren, Ms. Kircher added that she is currently networking with Denton Cily County Da;, Nursery and Denton Chrisllan Pre-School. For example, when she does not have an oprning she immediately calls Denton City County Day Nursery, Ms. Hagen stated they work with Childcare Management Services and work with many other agencies. She also stated that Ms. Kircher and Ms. Peters have a wonderful working relationship. According to Ms. Hagen, Fred k Moore Child Care Is willing to work with anyone in the community. Ms. Kircher stated that i t' ~ 6s s 9 Unoffical Minutes HSC Meeting on 419/94 01) 9 Page - 23 Q, ; •m 06 day care services are not just a city of Denton need but a national Iced. Recently, a parent asked if the center could open at 6:30 a.m. because she currently works in Lewisville. if t}re parent would take the child to a daycare in Lewisville she would need to pay ago a week but would pay just $27 a week wlth the Fred Moore Child Care Center. Ms. Kircher also stated that Denton City County Day Nursery and Fred Moore Child Care Center are the only Iwo low cost for low income people here in Denton. 111. RECOMMENDATIONS TO CITY COUNCIL The committee agreed to discuss the requests and male recommendations to city council instead of waiting until the next scheduled meeting to make the recommenclauons• Ms. Ross informed the committee that Frank Robbins, Executive Director of Planning and Development would like to speak to the committee regarding Empowerment Zone/Enlerprise Community application and strategy. Mr. Robbins is developing a strategy that will probably affect social service funding and night bring in as much as 3 million dollars for the next ten ! years for human services funding. Mr. Robbins would like to spend a couple of hours with i the committee. Ms. Ross indicated that April 21 is a possible date for the meeting, The committee decided to take a small break Ms. Ross apologized about the transportation application The liaison between the city and SPAN Is no longer with the city and maybe it was assumed that SPAN staff knew more about the city budget. Ms. Ktistoferson felt that they have to fund SPAN. Ms Ross indicated that SPAN will accept any amount of funds but SPAN nerds the $42,000 to match the federal and state grants. Ms. Ross stated that if the committee was not able to fund the entire amount maybe city council might make-up the difference in general funds if they are able to. Ms. Kristoferson asked Ms. Ross what she thought about the HSC making transportation decisions again Ms. Ross indicated that the city researched that many cities use CDBO funds for the match because a lot of lower income people use public transportation. Ms. Kristoferson then asked why the city did not go directly to the CDAC committee with their request. Ms. Ross responded that the request is for operation. Human service dollars not public facilities is the appropriate request. Ms• Ross stated that SPAN also asked for funds from the CDAC for equipment which is public facilities and improvements but SPAN has to coma before the HSC for the service funding. Ms. Ross rioted that CDAC recommended funding for SPAN In the amount of about $14,000 to leverage federal money for equipment. Mr. Stewart wanted to know who decided that SPAN had to come to the HSC for funding. Ms. Ross responded that staff decided. i Mr. Stewart asked why this committee is deriding city Issues as o i s to going to council directly. Ms. Ross indicated that CDBO funds are federal funds that requite ale certain amount of citizen involvement including citizen committee making decision. Mr. Stewart asked what will SPAN lose if they are not funded, Ms Ross stated that it would depend on how much SPAN can make up elsewhere. (Brea k) 5. Y Unoffical Minutes ""ItO - 9G HSC Meeting on 419194 t. t S Page - 24 ~35 ''7 Ms. Kristoferson asked if it was true that TWU cares still had $8,000 in their account from two years ago. Mr, Billips responded that it was from $6,000 to 58.000. Mr. Stewart made a motion to fully fund The following agencies on their request: AlDcnton, Camp Fire, Community Food Center, HOPE, Inc. (30-9{I Day Program), RSVP, SPAN (Meals-On-Wheels). Sts. Rkidlesperger seconded the motion. Ms. Kristoferson opened the floor for discussion on the motion. Mr. Stewart stated that there appeared to be consensus and so if the committee agreed on this motion it migbt quicken the process. Mr. Stewart indicated that if the committee agreed on the motion, the total amount for those six agencies could be deducted from the total funds available so the committee will know in talking about the other requests what funds are available. Ms. KrWoferson asked that all those in favor in accepting Sir. Stewart's motion as stated raise their hand. Sir. Smith, Ms. Morimoto and Sir. Stewart voted 'YES.' his. Riddlesperger, Mr. DeSanlis and Ms. Bell voted 'NO.' The vote was In a tie and the tie breaker Is the chairperson. Sis. Krisloferson, the chairperson, voted 'No' Ms. Ross recommend that the committee consider discussing the request instead of being bogged down in notions. Ms. Kristoferson stated that the committee has $150,000 in CDBG funds which should be G earmarked for low, very low, and moderate income programs. Also, if the agency iS currently being funded, in order to quality for CDBG funds the level of service needs to have increased. General Fund dollars can be used for any human service program. Ms. Kristoferson added that if the committee wanted to fund an agency requesting funds for equipment that it be funded out of the general fund because corder CDBG regulations, equipment would need to be monitored indefinitely. The committee discussed which agencies would be funded out of general fund dollars and which should be funded from CDBG funds Ms. Ross staled that in order for an agency to qualify for CDBG funds 510 of the clientele would have to meet the income qualification set forth by the HUD. The committee agreed that the following agencies would be nut of CDBG funds if funded: AlDenton, HOPE (Transitional Program), NTCC, Librry Project United BeWay arim MLK ASAS, King Kids Camp, ASAS, Owsley Parks, Span (Transportation), and { TWU Cares. The committee agreed that the following would be out of the general fund if l funded Camp fire, CASA, Community Food Center, Christian Pre-School, Friends of the Pamily, HOPE (30-90 Program), RSVP, SPAN, Denton City County Day Nursery, Fred Moore Child Care, s` E" Ms. Modmoto recommended that each activity be discussed before a decision is made on whether or fund to not. Ms. KtWoferson stated that the committee would need to eliminate five agencies and $288,00 because cumndy there are 21 agencies for a total of $588,261 and the most that the Community Development Office can monitor is about 16 agencies. The committee agreed to rank the request on the basis of eliminating four agencies. Ms. Kribtoferson asked if they could fund 17 agencies If one of those agencies was Denton Pre-School since they are just requesting j for equipment. Ms. Ross agreed but indicated that staff would still need to monitor the agencies for several years. I •1 a t a 'Y Onoffical Minutes HSC Meeting on 419/94 Page - 25 D-6=d y The committee agreed to rank the requests to determine which four requests the committee would not be able to fund. Ms. Stewart stated that he had some concerns with the Parks request, He feels that there is a conceptual problems because both city departments and other agencies are requesting funds from a city committee. Mr. Stewart stated that private entities are competing against city departments for city funds and he feels that private entities do not have the same funding opportunities as city departments. Mr. Stewart also stated that the committee should Inform council that they do not feel comfortable funding a private agency over a departmental request his. Morimoto agreed and sated that this is true because the committee is a city committee. Mr. Stewart stated that theta is a built in bias in favor of city program. He also feels that the Human Services Committee should not be put in this situation. Mr. Stewart added that from what he has heard from the rest of the committee members, this is a recent development. Last year was the first year that the Parks and Recreation Department requested funds from the Human Services Committee. Ms. Kristofetson agreed that last year was the first year that the department came to them with two requests and this year the department is requesting funds for four programs. Ms. Kristoferson asked if the Parks and Recreation Department would be able to go directly to the Community Development Advisory Committee for CDBO funds or would the CDAC say that it Is a service. According to Ms. Ross, the CDAC would indicate that the Parks and Recreation requests are for human services funds Ms. Ross also stated that the CDAC will not mind making those decision but staff recommended that the Human Services Committee make all the human services decisions because that Is the whole function of the committee. Mr. Stewart stated that he feels like he is in position of deciding against a city promoted program versus a private organization. Ms. Ross stated that the Community Development Advisory Committee has that same function of deciding funding for example renovation of Fred Moore C WId Care Center and the city's housing rehabilitation program. Ms. Ross stated that the Community Development Office administers the CDBO funds and control all agencies whether they be a private agencies or a city department. She also added that this committee helps council make decisions on which agencies to fund regardless of who is asking for the funds. Mr. Stewart ask why departments are requesting CDBO funds. Ms. Kristoferson stated that the Parks and Recreation Department are trying to expand services. Also, that the Parks and Recreation programs are primarily supported by generated fees, however fees do not meet costs to provide services that would be helpful to the committee. Mr, Kristoferson also mentioned that the Rainbow Connection requested funds last year for the first time because they were trying to meet an unmet need. Ms. Ross stated that only recently CDBO funds could be used to fund human services agencies. CDBO funds usually went to housing, streets, etc. but now CDBG funds are being used for human services Mr. Stewart believes that by funding departmental agencies it is squeezing out some other program that might be better for human services consideration. Ms. Kristoferson stated that by taking away North Texas Community Clinics funding it is taking away the health care for the children while allowing the children to have summer camp. Ms. Morimoto stated that North Texas Community Clinics did not have a reasonable request. Mr. Smith stated that he also had a concern with NTCCs request because their payroll is a about million dollars. Ms. Kristoferson indicated that the NTCC are service providers, Nis Morimoto indicated that she has a problem because the city is paying a lot of money on illegal immigrants and take advantage of the health system. Ms. Motimoto slated that the clinic is searching out looking for Mexican i women. Ms. Modmoto also stated that Mexico has it own health care and It's free. W. Ross pointed out that if would be more cost effective for NTCC to provide their set-vices to low f yi i 3 q h Unofficai Minutes ~~erdaho y~4 HSC Meeting on 4/9194 A Et1dli? A Page - 26 Cl3te ' 370~~ income citizens regardless of whether they are here legalyl or illegally than to pay higher taxes. Ms. Ross stated that TTRIPS is the only currently funded agency that CD staff would have to monitor until September. The committee ranked all the request on the basis on eliminating five agencies. The following were the lowest ranked agencies: CASA, Friends of the Family, Library, North Texas Community Clinics, and T'WU Cares. Ms. Riddlesperger indicated that she was not happy with the results. Ms. Kristoferson indicated that council considers NTCC as one of their points of pride because they bring in so s much money. Ms. Ross stated that North Texas Community Clinics is the only entity providing comprehensive health care for low income people. Ms. Ross recommend to the committee to discuss each requests before eliminating any agency. Ms. Ross emphasized that the committee is making some drastic changes if previously fund agencies are not funded. The committee talked early about possibly wearing some the agencies off maybe the committee should consider adding a couple of new agencies and try to wean some of the others off slowly. Ms. Krisloferson noted of all the Parks and Recreation requests the lowest rated was staff's number one priority which is the MILK After School Acdom Ms. Stewart stated that if city departments were not requesting funds the committee would not need to eliminate five agencies. Ms. KtWoferson and Ms Riddlesperger both indicated that they would rather fund North Texas Community Clinics instead of one of the others. Ms KrLstoferson stated that by not funding NTCC, health can for 4,000 people Is also being taken away. Mr, Smith Indicated that health Is not being taken away for 4,000 people. He Indicated that there are two things that needed to be understood; 1) a 1995 national health care policy and the committee is voting on 1995 funding, and 2) staff recommended only 16 agencies be funded so some E agencies needed to be eliminated. Ma Modmoto feels that $145,000 that NT'CC is requesting is too much money and feels that NTCC should not become financially dependent on the city to provide their doctor's fees and salaries. Mr. DeSands indicated that he would prefer and go back and negotiate on the funds that any agencies will be funded for, According to Ms. Kristofetson, she voted for the requests from the Parks and Recreation Department but not at that their full amounts. She also stated that if the committee has any hopes of getting the Parks and Recreation Department staff to realize that they have to work towards fully funding their requests within their budgets the committee nerds to partially fund them. I The committee agreed to discuss the requests before making a final decision, Ms. Morimoto stated that HOPE Is serving a great need in Denton and falls within the guidelines of CDBO funds and does not have a problem funding them in full. Mr. D eSantls agreed with Ms. Morimoto. 1 Unoffical Minutes q HSC Meeting on 419194 Page - 27 3~ o ir~1'j Mr. Stewart noted that the current request for HOPE's transitional housing is two and half times more than last year. d1s. Ross stated that HOPE had asked for the same amount as this year but only were funded for $10,000. Mr. DeSands indicated that HOPE should be not be increased 150% from the previous year. Ms. Ross stated that HOPE, Inc is being encouraged by the federal government to request CDBO funds as a good match for transitional housing. She also stated that any money that is funded to transitional housing can be used to match the city federal thatching dollars. The committee agreed to fund HOPE, Inc. $18,000. According to Ms. Kristoferson, NTCC is spending their money wisely. She also mentioned that NTCC has a high wages, but that is what they do - individuals providing services. Mr. Stewart stated that NTCC will WI continue even without CDBO funds because they have a substantial budget and the majority of their budget is for salaries Mr. Stewart also mentioned the NTCCs application was not detailed enough as to the use of CDBO funds. Mr. DeSantis recommended to fund NTCC for $30,000 which is $5,00 less than last year. Mr. DeSantis also recommended telling NTCC that in the future a more detailed line item budget is necessary. 71he committee agreed to fund SPAN Transportation. Mr. Wesley stated that a large amount of Nt'CC's budget is going to professional people, but i with TWU Cares it is different because volunteers are the ones providing the services. Ms. i Ross stated the NTCC had many volunteer personnel as well. The committee agreed to fund the Community Food Center. The committee agreed to fund k HOPE, Inc (30-90). The committee agreed to fund RSVP for $7,500. I Mr. DeSands stated that he has some concerns with SPAN's (Services) request because the application Indicates that funds will be cued on eight programs but does not indicate how much would be spent on each program. Mr. Ross stated that SPAN has always been funded out of general fund dollars and general funded agencies have never been asked to specially stated how their funding were been used However, next year all agencies will be required to submit receipts for expenses. The committee agreed to fund SPAN (Services) for $26,000. The committee agreed to fund City County Day Nursery for $21,000. The committee agreed to fund Fred Moore Child Care for $35,000. Mr. Stewart recommended that NTCC be funded for $30,000 out of the general fund. He did note that he was not against NTCC services from their process. The committee agreed to fund NTCC out of general fund for $30,000. Mr. Stewart recomn,crkled not to fund tamp Fire but instead fund the Parks and Recreation Department MLK ASAS. Ms Stewart stated that the MILK ASAS will have a conflict ' resolution component The committee agreed to fund Friends to the Pamily for $20,000. i F. y j . i r' r 9 k Unoffical Minutes HSC Meeting on 4/9/94 , ' ,I m S Page - 28 _ ti Ms. Kristoferson stated that the requests from the Parks and Recreation Department should not be funded fullly, because next year the department will not have any Incentive to include this programs In their departmental budget. Ms. Motimoto recommended funding all the Parks and Recreation Department's requests at 50%. Mi. Stewart recommended to decrease each request a certain amouont. Mr. Smith agreed with Mr. Stewatt's recommendation, Mr. De Sands suggested funding the Parks and Recreation Department $25,000 for scholarships and allow the department to distribute it.. Nis. Ross noted that the committee could recommend that a certain amount of dollars be set abide for the After School Action Site Program for low income children. The committee recommend to deduct $5,000 from each of the Parks and Recreation's request Mr. Smith recommended funding United Way (Owsley Services ) $33,000. Ms. Riddlesperger agreed with the recommendation. Ms. Kristerfson stated again that literacy was city councils highest priority. Mr. Smith stated that there am many program in Denton that help with literacy. r Air. Stewart made a motion to fund the following agencles at the following amounts. NIL ' Morimoto seconded the motion. CDBG FUNDS GENERAL FUND AlDenton 7,500 Community Food Ctr. 3,500 HOPE, Inc(Transitional) 18,000 Christian Pre-School 2,000 SPAN (Tr«r•-s;or:arlon) 41,500 Friends of the Family 20,000 United Way (Owsley 33,000 HOPE (30.90 Program) 50000 Parks - SILK ASAS 191000 RSVP 7,500 { Parks - King Kids 13,000 SPAN (Services) 26,000 i Parks - ASAS IIIAM City/Co. Day Nursery 21,000 t i Parks - Summer Owsley 10,000 Fred Moore Child Care 35,000 { t NTCC 30,000 TOTAL - CDBG Fund S 150,000 TOTAL - General hnd $ 150,000 Ms. Kristoferson asked that all those in favor of accepting Sir. Stewart's motion as stated ' y say 'aye.' All the committee members voted in favor of the motion. 111. ME13TINO ADJOURNED The meeting was adjourned at S:SS p.m. hcAiuW'ts910109,mW a ar! ti ~r Y. iLe! f NL".Ya'y ' ' _~y !rte i aerC3ho ~~~,r, I F~7ci181t? S-3 4C~aA7 Community Development Office 10314 West Hickory Street CITY of DENYON, TEXAS DOMIOM Tessa 76201.4 f 15 (8 f 7J 383.7728 I MEMORANDUM i r } r TO: Mayor and Members of City Council FROM: Barbara L. Ross, Community Development Administrator r r DATE: April 28, 1994 j SUBJECT: HSC - Policies and I Procedures The following is the Policies and Pr A„rec for the Human SP.*vicec nmmtHPn approved by City Council on January 17, 1989. The policies and procedures define the purpose, subject matter to be considered by the committee, priority criteria and establishment of priorities for financial assistance requests. Please feel free to call me if you have an Y any questions or need additional information at 383-7726. Y: Barbara Ross ; i yy~ , BR:lrS CAS ~ti d ° I 1'S~ tr Y r ~ ' e Attachment: HSC Policies and Procedures u fn L'l { i~'~'r v N 9 7+ a rs r t~ y s l u "Dedlcsled to Quality Service" 1 HUMAN SgRVICSS ADVISORY COMMITTEE POLICIES AND PROCEDURES I. Statement or Purpose of Committee: The Human Resources Committee acts as an advisory committee to the City Council. Its members are appointed by the Council. The purpose of this Committee is to interact with community groups in order to bring about improvements In the human services delivery system and provide a forum which promotes better communication and coordination among the agencies, to work closely with the United Way and other funding agencies in order to coordinate funding efforts within the City, to serve in an advisory capacity and encourage continuous in-depth evaluation of the effectiveness of the human service delivery system in Denton; and to recommend to the City Council, actions for implementation that would improve human services in the City of Denton. II. Human Services Donned: The term human services refers to those services provided by non-profit agencies to be available to targeted groups of individuals throughout the community who are experiencing social problems. Human services are those services designed to address unmet human needs and to improve the quality of life of the targeted population. III. General Types of Requests to be Considered by the Committee: Human resource agencies, individuals, or organizations currencly operating In the City of Denton, and/or new agencies proposing to conduct operations within the City will probably request an appearance before the Committee for one or more of the following reasons: a. To coordinate their agency's program with other community agencies. b. To disseminate information to the Committee. a. To request unofficial recognition and support by the Committee. d. To request a letter of support by the Comittee and/or an official letter or resolution by the City Council e, To request financial assistance from the City Council IV. ti• General Policies and Procedures for Considerinit a Request by a Human Resource agency Individual or Organization: The policies and procedures adopted by the Human Resource Committee will apply to all individuals and agencies that have made a request to appear before the Committee. t 6 b i. , i r . Human Resource Advisory Committee " h~ ;°111_--- - Page 2 5 A. The Committee normally meets on the first Thursday of eac month. Agencies or individuals wishin, to appear before the Committee shall request to be included on the e,- la at least seven (7) working days prior to the Committee meeting. B. Bach agency or individual will complete and return to the staff prior to the seven (7) working days, a questionnaire entitled "Questionnaire for a Human Resource Agency." These will be made available through the City Staff. C. ?reeentatione by representatives of a human service agency will make every effort to limit their presentations to 20 minutes. The Committee reserves the right to interrupt or halt a presentation which exceeds this period of time. D. The Committee reserves the right to limit the number of agency requests per meeting. K, Agencies or individuals making presentations before the Committee will be responsible for all had out materials and audio/video equipment which they may desire to use during this presentation. P. All Human Resource Committee meetings are open to the public and news media, howaver, the Committee may request that representatives of agencies wait outside while the Committee is discussing and deciding what appropriate action to take in regard to that particular agency's request. V. Subject Matter to be Considered by the Committee: All agencies, individuals or other types of organizations requesting to appear before the Humor Resource j Committee will complete the Human Resources Agency questionnaire which will be provided by the Staff. The questionnaire will be placed in a file and copies distributed to the Committee. The questionnaire is designed as a comprehensive effort by the Committee to learn as much as possible about the agency. Section I deals with general informationj Section It focuses on the nature of the agency's request{ Section III is used it any agency is i requesting funds; Section IV dwells on 0MS circular A-95 information; Section V includes questions on organizational and general characteristics of the agency; Section VI deals with the policy making body; Be-lion VII to the f agency's financial report; and Section VIII concerns itself with the services provided *by the agency. The questionnaire was developed to allow for specific 3. changes during the year. The questionnaire would only be updated in the areas that have experienced some type of change, deletion or addition and/or perhaps expansion. Council Agencies resolution requesting efinancial assistance letter the City should be prepared to provide the following information in addition to completing the questionnaire. 1 €F i A. ~.1 1 f Human Resource Adviscry Committee q. f Page 3 r .,.3) 5-3~1'~-9 L a' } 1. Proposed budgets by overall agency and by program. H -(1/7 2. An auditor's opinion statement as to the agency's financial position. 3. Goals and objectives of any new proposed program, project or service. 4. Monitoring or evaluation statement by the funding agency or licensing agency. 5. Annual report fer the latest fiscal, grant or calendar year. 6. For new agencies or new proSects, etc. the Committee will look closely at the methods for continuing operations after the first year. Documentation as to the community's need. 8. A breakdown reflecting administrative costs as compared to the type and amount of service cost per clier.t. 9. Tura down letters by state or federal fundirg agencies. 10. A list of other sources from whom the agency may intend to solicit financial assistance. r VI. Types of Actions or Recommendations to be Made by the Committee: A. Where agencies are only desiritg to disseminate information or coordinate their agency's efforts with the Committee, the Committee will probably take no action. J B. Where agencies are requesting unofficial recognition or letter of support from the Committee, the Coataittee shall act by a motion and approval by a majority of the Committee. C. Where agencies desire official support or recognition by the City Council or requesting financial assistance, the Committee shall act by a motion and approval by a majority of the Committee. The Committee will prepare a formal recommendation which will be transmitted to the City Manager's Office. The Committee's recommendation will follow one of the three tecommendations listed below: 1. favorable Recommendation: A favorable recommendation will mean that the agency has satisfied all the Committee's request for information, has met the Committee's standards as set forth in the Comprehensive Human Resource Plan and has documented the community's need. t Human Resource Advisory Committee Page 3 ;7T -/~,1W 1. Proposed budgets by overall agency and by program. ~I 3 p 7 ~f fi 2. An auditor's opinion statement as to the agency's financial position. 3. Goale and objectives of any new proposed program, project or service. 4. Monitoring or evaluation statement by the funding agency or licensing agency. 5. Annual report for the latest fiscal, grant or calendar year. 6. For new agencies or new projects, etc. the Committee will look closely at the methods for continuing operations after the first year. 7. Documentation as to the community's need. 8. A breakdown reflecting administrative costs as compared to the type and amount of service cost per client. 9. Turn down letters by state or federal funding agencies. 10. A list of other sources from whom the agency may intend to solicit financial assistance. VI. T pea of Actions or Recommendations to be Made by the Comaittee: I A. Where agencies are only desiring to disseminate Information or coordinate their agency's efforts with the Committee, the Committee will probably take no action. j B. Where agencies are requesting unofficial recognition or letter of support from the Committee, the Committee shall act by a motion and approval by a majority of the Committee. C. Where agencies desire official support or .ecognition by the City Council or requesting financial assistance, the Committee shall act by a motion and approval by a majority of the Committee. The Committee will prepare a formal recommendation which will be transmitted to the City Manager's Office. The Committee's recommendation will follow one of the three recommendations listed below: 1. Favorable Recommendation: A favorable recommendation will mean that the agency has satisfied all the Committee's request for information, has met the Committee's standards as set forth in the Comprehensive Human Resource Plan and has documentel. the community's need. i Y It r ~J R Human Resource Advisory Committee Page 4 2. Favorable Recommendation with Stipulations: A favorable recommendation with stipulations will mean that as agency has satisfied all of the Committee's requests for information, met their standards and has documented the community's need except where the stipulation applies. An agency may resolve the stipulation and precede on to a formal presentation before the City Council without reappearing before the Committee. 3. Unfavorable Recommendation: An unfavorable recommendation will mean that the agency has failed to satisfy the Committee's request for information, met their standards or documented the community's need. D. Agencies soliciting financial support from the City should be aware that there may be more requests than there is money and that a favorable recommendation by the Committee does not necessarily guarantee that their agency will receive a financial commitment by the City Council. S. The Committee will attempt to recommend a specific dollar amount to the Council for those agencies requesting financial assistance, however, the City Council may elect to revise this specific dollar amount. VII. Establishment of Priorillies for Financial Assistance Requests: Realizing that the City has limited financial resources for the Human Service Delivery System and that the demand by agencies may exceed these resources, the Committee will rank the agencies and/or their projects in accordance with the following criteria. The priority criteria will determine the appropriateness of the activity for funding by tha City. Capacity criteria will allow ranking based { on the ability of agencies tv deliver services. Agencies are required to request funding each year. New agencies may apply ! for start up or seed money assistance each year for three years. After three years agencies will normally not be funded or will have their funding cut to provide assistance at a maintenance level only. City funds will not be utilized to fund activities generally regarded as the domain of another level of government. Priority Criteria: 1. Services provided by the agency may include any existing City service area, (such as transportation, public safety, law enforcement, or environmental services) and other human services in areas not now covered by City services but which are appropriate to local government. 2. Agency provides service more cost effectively than would City department/personnel. y i w a,¢.ra Y A r r. r. r ;^73 wo gay Pon Human Resource Advisory Committee Page 5 ~ySo~ C 3. Services are undupilcated within the City of Denton or do not exceed existing levels of need. 4. City funding constitutes lees than 50% of total budget. 5. Administrative coats are not excessive !n relationship to the agency'e function. Capacity Criteria: A. Fiscal 1. Tracking of City funds is adequate as recommended by the Finance Department 2. Timely submittal of quarterly reports 3. An independent audit to perforated unless previously waived by City Council B. Programmatic 1. Services objective met 2. Timely submittal of quarterly service reports 3. Services coordinated with other agencies C. Administrative 1. Complete proposal submitted 2. Acceptable policies and procedures for provision of services 3. Board of Directors VIII. Public Hearlnes•Conducted by the Committee: In order that the Committee can assist the City In developing its annual budget where it pertains to the Human Service Area, the Committee will conduct meetings or public hearings. These meetings or public hearings will be specifically held ' for agencies, individuals or organizations which are seeking financial assistance from the City. The meetings and hearings will be scheduled to coincide with the development of the City's an::aal budget. Once the Committee has been notified by the finance director and provided with a proposed time schedule, the Committee will formulize its schedule and process. Although, the schedule may vary from year to year, it will generally convene sometime in the spring each year. The method to be used by the Committee in determining fair share allocation and distribution of funds will be decided in accordance to City policy for that proposed budget year. This method will need to be defined each year prior to conducting meetings and public hearings. { 1t r r ~3r,t~1sVu Human Resource Advisory Committee s Pege 6 Notices of yfy7 public hearings and meetings will be published in the newspaper and by other means as decided by the Committee. 1X. Appeal Procedures: Since the Human Resource Committee serves in an advisory capacity to the City Council, there are no formal appeal proceduroa established to provide guidance to a particular agency who has received an unfavorable recommendation, ranked as a low priority, or had a stipulation attached to the Committee's recommendation. It will be at the discretion of the City Council to either uphold or disaffirm an unfavorable recommendation, stipulation, or other requirement passed by the Committee in reference to a particular agency. An agency however, may elect to reappear before the Committee at a later date to produce new information, facts, or findings which may cause the Committee to alter or revise its initial recommendation. X. Adoption and Dissemination of these Policies and Procedures: The Committee will review and adopt a set of policies and procedures. The Committee will then present the policies and procedures to the City Council for their review and adoption if so de:il:ru 'ay the ouncil. The policies and procedures will remain in effect until amended, at which time a revised set will be approved by the Committee and resubmitted to the City Council. The Committee will furnish the Council and all future Councils with a copy of the policies and procedures. Agencies requesting to appear before the Committee will receive a copy by staff at the same time the questionnaire is requested. Copies may also be requested directly from the staff. i 3 ° 2407a Wv Vol Y s r April 28, 1994 17 ~ CITY SUPPORT FOR HUMAN SERVICE AGENCIES The following chart shows how many agencies have been funded for one, two and those [bat have been funded for three years or more. Funding includes both general fund and CDDG dollars. 3+ Years Two Years One Year SPAN TWU Cares Fred Moore Summer Playground Program Friends of the Family AlDenton Fred Moore Child Care Owsley Playground Program City County Day DISD TTRIPS Nursery } RSVP ESL (LULAC) HOPE, Inc. Educational Assistance Program (LULAC) HOPE (Transitional Police Athletic League Housing) MLK ASAS North Texas Community Climcs i t 1rv5rs~„~ . . , S. ~ , f ~d ' t . ~ l~~~~~ ~ ~ I ~q,',I a ~ ~ - K yr P J it r ~.ati i ".b'.' ' ~r~ . ~w.~~ i • 0 ~ ~ ~ Y t ~ 4 4 1 `~4 R • LL'i~ i d L 4. i 's a agen~aMc. -4/ Agea4alt S oate..'S-3 • q5~ DATE: May 3, 1994, 8 0 CITY COUNCIIL RERQRT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: HOLD A DISCUSSION WITH REGARD TO THE DESIGN GUIDELINES. RECOMMENDATION: The Planning and Zoning Commission recommends approval contingent upon City Council funding the legal review of the zoning ordinance rewrite as recommended by the Zoning Ordinance Task Force. (6 - 0) SUMMARY: The Design Guidelines are intended to provide a checklist for reviewing and evaluating developments for which a site plan is required in accordance with the Denton Development Plan and the Zoning Ordinance of the City. It is also intended that the Design Guidelines will promote consistency in the site plan review process so that the Developer, City Staff, the Planning and Zoning Commission and City Council will all use the same Guidelines to address site planning issues and concerns. The Planning and Zoning commission held two study sessions and a public hearing between March 9, 1994 and April 13, 1994 with regard to the Design Guidelines. In the discussions it was mentioned that no action has been taken with regard to the proposed Mixed Use District (MXD) as recommended by the Zoning Ordinance Task Force. The MXD is viewed as containing many zoning benefits to land owners anO developers. On the other hand the Design Guidelines promote the use of bufferyards to mitigate adverse impacts between different land uses, and thus perceived to be adding costs to the developers and not yielding any compensable benefits. The Commission finally agreed that the work of the Zoning ordinance Task Force should be 1 treated as an integrated package and should not be disaggregated and processed in a piecemeal manner. BACKGROIFND: The zoning ordinance Task Force was appointed by City Council to rewrite the City's zoning ordinance consistent with the development goals and objectives as set out in the Denton Development Plan. 1 s - J'Y N ti N The Task Force met twice per month for over two years and completed the rewrite. The entire package needs legal review before further action can be taken. Staff intended to pull out the Design Guidelines for adoption by a resolution so as to promote consistency in the site plan review process. Planning and Zoning commission in their discussions agreed to urge City Council to deal with the rewrite as one package. aendaA;o 9'~1 PROGRnMS DEP Rr► NTS OR GROIFS AFFFrr~n. leI'la11em r? L Planning and Development and Legal Departments. .d FISCAL IMPACT: A proposed budget item for $25,000 will be presented to cover the cost of legal review. esp 'fully s it ed: Prepared by: L oy V. Harrell City Manager t arty Persaud, AIC i Senicr fanner i - Appr vNe 'a bins, AICP Executrector Planning and Development 1 Attachment /l: Design Guidelines Attachment f2: Minutes of the Planning and Zoning commission } E 2 i Y r R ATTACHMENT 2 Minutes P&Z Commission April 13, 1994 Page 25 VII. Hold a public hearing and consider a motion recommending that the City Council adopt Design Guidelines by resolution. STAFF REPORT; was given by Harry Persaud. Mr. Persaud said there were two work sessions held on the revised adethelines. He commissionadirected staff. Page guidelines 12 a of been guidelines showed that correctional facilities was placed at class 9, 10, and 11 according to size. Mr. Persaud said on page 10 of the guidelines, under class 6 he would like to move the part with lighted ball fields from class three to six. When the guidelines were developed at the task force level the bufferyard standards were designed for the MXD zoning. The bufferyards mitigate impacts between uses. Staff has brought those bufferyard standards into the guidelines to provide a consistent framework for all site plans. if we take the bufferyards out and put them only with the MXD we would u consistency. The se any type of buffer or screening and there would be no concerned. The developers guidelines will be be able o to see up front what the City wants. RECOMMENDATION: Staff recommended the guidelines be approved. IN FAVOR: Joyce Poole, 3021 N. Bonnie Brae. Ms. Poole said she felt like she was standing in the middle of the road. She said what staff presented was true. The task force did go through the items in the guidelines. The idea was that they eventually be incorporated as a part of a zoning project came to be known as mixed zoning effort. The task force agreed that the MXD zoning could only be appreciated and accepted in the general public framework with design guidelines being in place. Ms. Poole said she had a hard time caying why not have them in place, even though we do not have the mixed zoning. it will provide a clear guideline for Planning and zoning and the general said she thought everyone in the u community owill. feel d comfortable with the knowledge that a bufferyard will tt separating them from certain uses. The developers do not want i the bufferyards. They feel that there are enough ordinances. S he said she did not think we are asking two much to protect our helpfucolmmhaviunity. thee decity is velopers in it will be on the tame level. Ms. Poole pointed out page 5, under storage, loading, and service, initially it was brought to the zoning committee i v h d. l~erdz~b .~y'l~« Minutes P&Z Commission April 13, 1994 ~-•b Page 26 y a that on point E, the utility lines would be underground. The City Department of Utilities is putting cables underground at great expense. It will be a better cleaner community if we do not see pole after pole. she said she felt that all developere should understand that we are going to ask for underground utilities. The other issue is point G. It was decided to use the word consider screening of mechanical facilities on the roof. All other cities have made screening of mechanical facilities on the roof a requirement. Why should Denton be less than other communities. The design guidelines are a tool to be used for development. We need some type of guidelines because mixed zoning districts nay never happen. IN OPPOSITION: Fred Gossett, 600 S. Elm, Denton, Texas. Mr. Gossett said he did have very definite opinions about the guidelines. He said he understood that the guidelines are not required, but there are conditions within the guidelines that are requirements for conditioned zoning. He said he had reservations about adopting the guidelines without tying them to the MXD zoning concept which was the original idea. These guidelines will become subject to interpretation. The guidelines deal explicitly with commercial development. The policies the developers and builders have to deal with are so tedious that they spend three or four times longer trying to get commercial development done than they do residential. He said he would suggest that the guidelines not be adopted by resolution but wait until the MXD zoning is considered. He also suggested that everyone look at the mixed use concept and encourage the city to adopt MXD zoning. Mr. Cochran asked what Mr. Gossett thought about the guidelines being implemented without them being tied to the MXD zoning. Mr. Cochran asked if Mr. Gossett thought it would hurt the City by stifling development more. Mr. Gossett said there were already ordinances in affect that deal with Interpretation. He had much rather deal with an ordinance Instead of something that is subject to interpretation. It is very hard to do a commercial development in Denton. After the issues of health, safety, and welfare of the community are met, he would like to design his own project. Most developers would rather go to other places to develop, because it is tedious and expensive to develop in Denton. RUSSELL BATES: Russell Bates, 1300 N. Locust, Denton, Texas. Mr. Bates said the guidelines are being taken out of context. He said he was not going to say he was for or against the i r i Minutes Pat Commission April 13, 1994 Page 27 guidelines. The guidelines were establish as a package. The whole thing is meant to be one thing feeding off of the other. MXD is one of the best thing that could happen to the city. We need to put pressure on the City Council to come up with $20,000 to adopt the re-write of the zoning ordinance with the MXD zoning. It should not be done piece meal. Staff has worked hard. The zoning task force has never been against the guidelines. The guidelines should be adopted only with the MXD zoning so the developers get the benefits that go with it. Mr. Cooper asked if the $20,000 dollars was to hire people to write the MXD into ordinance form. Mr. Bates said that was his understanding. He said the MXD zoning will make development easier and eliminr}e some of the public hearings. The task force will not fight the guidelines all that much. Everything is based on money flow. Staff and the commission needs to convince the city Council to get the MXD zoning off the ground. Mr. Cochran said he did not understand the $20,000 dollars and why we should have to wait. Mr. Engelbrecht said the Council wanted outside review because MXD was a new concept, and they wanted Technical expertise. Ms. Russell said this is the time to encourage council. This is self preservation. The commission should strongly impress - J upon the City Council that this is the time to get on with the MXD zoning. Ms. Joyce Poole said that a lot of time has to be spent in session studying commercial development. She said she thought that the guidelines should be gotten underway now. The Commission should impress upon the City Council the importance of the MXD zoning. She said we should tell them the commission has made a decision ani now they need the approve the whole package not just a little part of it. Mr. Persaud said staff is committed on these issues. He said he did not understand the support for MXD and no support for the guidelines, when a lot of the things required by MXD zoning is the same as the things asked for in the guidelines. Mr. Norton said as a member of the task force he remembered very well some of the debates over the guidelines. Staff has said the guidelines by themselves are enough. The trade off on the guidelines was to speed %p the process of getting i Minutes P&Z Commission April 13, 1994 No Page 28 _ ~o~8 through other issues whole MXD the guidelines. If you take a piece of the zoning ordinance away we will be paying the price but not getting the benefits of the rest of it. He said he could not support staffs position at all. The guidelines are only a part. If the developer takes only the guidelines, he has no benefits of the MXD zoning. the MXD will allow a zoning change to allow a residential use next to a non residential use, and have some protection. Mr. Cooper asked what would guarantee that the MXD would ever happen if the guidelines get approved by themselves. Mr. Persaud said there is a strong chance that it would happen in the future. Mr. Cooper asked if the work of the zoning task force was complete except for the funding. Mr. Robbins said yev the task force had completed their job. The Planning and Zoning Commission has recommended the MXD. The $20,000 was a budget package that did not get through the council during last ycars budget process, Ms. Russell said after listening to the concerns of the people involved, she felt that to piecemeal the zoning ordinance would be a very bad idea. Mr. Cochran said the real reason for the task force was to try to alleviate some of the problemv and the inconsistencies in the PD process. The idea was to make the zoning ordinance J more user friendly. The MXD was to be a mechanism to have more of a level playing field for all developers. Everyone would know up front exactly what would be expected. The guidelines have merit regardless to %rhether the MXD is tied to it or not. The real issue is dc, the guidelines provide quality for the Community. Quality is good for the Community. The guidelines help to give people some type of idea as to how the city wants to develop and that. we are concerned about quality. They provide relief and protection for the citizens that live in the various areas. Ms. Russell said she had heard comments about cycles of growth being in seven year cycles. From all indications Denton is beginning to grow and the longer we delay getting the entire package the more hazardous it will be. .ommereial development pays the bills not the residential development. It is vital to get more commercial development in Denton in order to maintain the quality of life that we enjoy in Denton. i 9 3 i r r J I~6Ad1Na 117 I'1~[i11L4 ' Minutes P6Z Commission April 13, 1994 7 Page 29 Mr. Engelbrecht said the message needed to be sent to the City Council to proceed with the MXD zoning. Ms. Russell asked if the whole package could be sent to them. Mr. Cochran said the whole package was already sent. He asked about the possibility of sending the guidelines on to the City Council with a strong suggestion that the MXD zoning be considered. Mr. Norton said he could not recommend piecemeal action. We need to do it right or not at al. Ms. Russell asked if the commission could recommend that the council approve the guidelines with the contingency that the Council finds the funding to approve the entire zoning ordinance. Mr. Bates said he did not understand why the guidelines could be approved but not the whole zoning ordinance. Mr. Cooper said the whole package could not be accepted without the ordinance being written in legal form. Ms. Russell moved that the commission recommend that the City ! Council adopt the guidelines contingent upon the City Council funding the entire rewrite of the zoning ordinance as recommended by the zoning ordinance task force. Mr. Cochran seconded the motion. Mr. Drake said there was nothing on the Agenda about the MXD zoning or the entire zoning ordinance. He said it might be out of order to recommend approval. 1 The motion carried unanimously (6-0). X. Director's Report. Mr. Robbins said there would be two or three items on the next agenda. Staff proposed that the work sessions begin on the re-write of the subdivision process, and begin discussion of sidewalks in May. XI. Future Agenda Items. • April 27th: Work session on the subdivision process ksac e 9W39 Design Guidelines Nonresidential Developments eufferyard commercial with fence Residential E ' .,ar{r ..,s; f i rrI 1 I i Planning and Development Department rCity of Denton March, 1994 ]r',.a~ -3 Design. Guidelines Nonresidential Developments 90 38 Table of Contents 1. Purpose 1 II. Fite Appropriateness and Building Arrangement i III. Access, Circulation and Parking 3 IV. Storage, Loading and Service Areas 5 V. Landscape, Buffers and Screens 6 Vi. Signage and Lighting 8 Appendix I Land Use Classification 9 Bufferyard Matrix, Low Intensity Area 15 Bufferyard Matrix, Moderate Activity Center 16 I Bufferyard Matrix, Major Activity Center 17 Bufferyard Rules 18 Bufferyard Graphics 19 Suggested Plant List 27 ` N . 1 1 j 1 it ~`l..r.~.-. ,53 94! DESIGN GUIDELINES ~UD38 1. Purpose The Design Guidelines are intended to provide a checklist for reviewing and evaluating developments for which a site plan is required in accordance with the Denton Development Plan policies and the Zoning Ordinance of the City of Denton, as amended from time to time. The Design Guidelines shall be implemented with flexibility to allow a developer to use appropriate alternatives to mitigate impacts and enhance the quality of a development. These guidelines are intended to accomplish the overall development goals of the city to: promote quality, innovative and unique design; create a sense of place; preserve natural resources and encourage environmental sensitivity, and; • provide consistency and predictability in the public site plan review process, II, Site Appropriateness and Building Arrangement A. Protect and preserve important topographical features, environment, and natural resources such as slopes, trees, flood plains and wetlands. s B. Address aesthetic issues such as view corridors of unique architecture and historical sites. C. Consider the adequacy of utilities, access roads, drainage and other necessary supporting facilities. D. Design and evaluate street/road and utility infrastructures so as to facilitate orderly long-term development. A traffic Impact analysis (TIA) may be required by the City Engineer in accordance with standards contained in the Subdivision and Land Development Regulations. E. Use adequate nuisance prevention measures to prevent or control offensive odor, ' fumes, dust, noise, vibration, and glare from external lighting. M air quality Impact ' analysis may be required. 1 r 4 i M KIOU_ Spec{e1 oonidrntbo ghcato protect3n1 wpo{nAAka;< CmyonmtnW rrA tutWa rtpurotr. aubccc ed s W rctetred u oeuwq 10 to reduce vubUitr d knlot sitar 8ubdiq{ conff'ned to 6CMUIC UW$C M'+ and accesr 400 ~ Addreu odeQwry Of greet4 4000 / ' Addreu a&gwry d vtdh~r W135'ructure. • I 1 S p, Protect and preserve existing historical building, structure, feature or place. G. Consider that the proposed use is compatible with and not inj 'udous the use and enjoyment of other property, nor significantly diminish or impair property values within the immediate vicinity. H. Consider how the proposed use will facilitate orderly development as defined in the Master Plan and contribute to the improvement of adjacent property. 2 1 4 P 1. i I. Address the character of a proposed development as it relates to adjacent properties and/or neighborhood. The character of a proposed development maybe determined by comparing adjacent properties and/or neighborhood with regard to certain features such as: floor-to-area ratio, height, impervious surface area, landscape amenities and other characteristics of the site, at build-out, which help to determine how a use "fits" within a neighborhood. Arrange buildings so as to reduce visibility of service areas, such as dumpsters, loading docks, metering and utility junction areas; from streets and adjacent properties. K. Configure and layout buildings to facilitate and not impede the developmenes traffic flow or accessibility from thoroughfares. 111. Access, Circulation and Parking A. Provide driveway with joint or shared access with adjoining properties in accordance with curb cut standards contained in the Subdivision and Land Development Regulations. B. Locate main entrance drives to large retail uses at median breaks providing left turn access to and from the site. C.. Consider the design and spacing of access points. D. Provide adequate stacking distance at entrance drives in accordance with standards contained in the Subdivision and Land Development Reguladons. E. organize circulation and parking so as to facilitate a smooth flow of vehicles in and out of the site and allow easy access to the various on-site activity areas. P. Design, locate and arrange all driveways and parking spaces so as to provide for the safe and convenient movement of vehicular and pedestrian traffic on the site and in relation to adjacent properties. G. Where applicable provide bicycle parking near or adjacent to building entries. K. Consider marginal or parallel access streets in order to reduce curb cuts on arterial streets. 3 'I I i j 3 i f. Identity the direction of on-site traffic flow. J. Provide right-angle intersections (80 to 100 degrees) with no more than two (2) traffic lanes crossing at any interior intersection. [C Arrange parking to provide adequate and readily accessible spaces for each establishment. L. Provide separate service vehicle circulation from pedestrian circulation routes where applicable. mlrZa oburtini erurf* pnal or panOcl aoxea atrctu lug encaurBled b SedlKe cumber of curb cutL Separak SeMct Vchkk CbcuiajW Servkt Mu ~'d Are r r J r a 7ecatim"L if 111 r '~.J 1r l Ieoea, drhe, t s Fatrana a4ckirK b required, i " w MediaA treat tNr Idegwce /rack;n&. _ . _ . _ Meriai b Medal t3OfL AAC LO • A iM1 W CoRettar • ISO t m 4 Me I,oa1 SO m N - Colfettot to loaf SO IL ash L.Whttin visibility triangle on corner/ and drivevay ontrances 4 J s 6 r 0 N. Storage, Loading and Service Areas - -y- ~NO~3 g! A. Use intensive planting or walls around loading areas to screen the view from public streets and adjacent properties. B. Locate dumpsters so as to provide adequate access and circulation for service vehicles. C. Screen dumpsters from public streets and adjacent properties. D. Screen service areas from adjacent residential land uses and public streets. A combination of landscaping and screening walls may be used. E. Consider burying electrical, telephone or cable utility accessing a site. F. Locate metering and mechanical equipment within designated service areas and screen from on-site circulation areas, public streets and adjacent land uses. G. Consider screening roof mounted mechanical units from pubfic streets and adjacent residential uses. s i tANDSWE BUFFER AS RWUIRM i Bm7din/ Ih! 0a ~adtea ed kLtd t 30% sua t aadit~ attd knioe rM Lndwpe0 aror hPP Dated in rear of sma • from b u~a. r 4% YarlinI lot l+nds<+Ptd IARlUNO Scnsa F&MnS from Adjwcat Raidemla Um } s it i i I A„ e, 1. merle f y V. Landscape, Buffers and Screens A. Consider fences and walls as an extension of the development's architectural treatment. Construct fences and walls using materials which are complementary to the building material and architecture of the primary structure. B. Use bufferyards, fences and walls to separate Incompatible land uses and pudcularly to protect residential uses. Refer to bufferyard matrut in Appendix 1, C. Use landscaping for transidoning between pad sites and surrounding land uses. D. Employ special treatment to accent and Identify drive entries and building entries. E. Incorporate signage and Identity structures into the landscape design. F. Breakup large expanses of paving with appropriate landscaping. ccouta~a k , i ~ Cbmmn~ RaideatW I '.t ,C . BYIICI f, rud y r' Y V. Landscape, Buffers and Screens : Sy A. Consider fences and walls as an extension of the devel,)pmenes architectural treatment. Construct fences and walls using materials which are complementary to the building material and architecture of the primary structure. B. Use bufferyards, fences and walls to separate incompatible land uses and particularly to protect residential uses. Refer to bufferyard matrix in Appendix L C. Use landscaping for u=idoning between pad sites and surrounding land uses. D. Employ special treatment to accent and identify drive entries and building entries. B. Incorporate signage and identity structures into the landscape design. F. Breakup large expanses of paving with appropriate landscaping. o,mmureW a~,ieemW ena t .a eommercw ReS &O W Boca prd 6 { F ~1 r i G, Use Landscaping to: 1. Provide screening {i 2, Enhance building design; 3. Define walkways, traffic circulation, special use areas, and building entries; 4. soften the edge between a parking lot or street and the building; and S. Mitigate the impacts of negative inlluenres including, but not limited to noise, odors, dust, glare and lighting. H. Construct plazas, patios, outdoor seating and use distinct walkway materials to enhance building entries. 1. Use special paving materials such as brick pavers, interlocking pavers, paving stone and stamped concrete to enhance and define pedestrian circulation through parking and vehicular circulation areas. J. Consider the use of fountains, sculpture, site furniture, and other pedestrian amenities throughout the site and within bufferyards. t i truEee =161w« to Lz)%t l the pie ek"600 is to eQeca" WRY to careen pulia& 7 f f VI. Signage and Lighting y.~ -q A. Use multiple occupant signs instead of a series of signs. B. Use monument signs instead of pole signs in order to reduce the appearance of clutter. C. Provide signage on build?ngs which are generally consistent in size, materials and location. D. Locate directional lighting and illuminated signs so as to minimize any adverse impacts on neighboring properdes. E. Locate security lighting on buildings and parking lot light so that there Is no encroachment onto neighboring properties. UWDSWS AREA Minimum 4% isndeaping w"In parkInt be minimum 2096 krdwpint within ♦trtd yard E r minimum alipa Ire" Retutartr spaced 4ndwpa Rad uw b Pint lot Save edatint trey SIGNAGE AND UGMrINO stare paubk Pedestrian tart3nl - ~ I Rad 8vlldL t Mon"Mm Sipe i Surat. 8 i i y #i c ► M1 'i r APPENDIX 1 s y . - LAND USE CLASSIFICATION A- CIA.SS 1 USF~ Residential uses less than 1 dwelling unit per acre Vacant land zoned, or land use equivalent to SF-E LEI[ USES Residential uses between 1 and 5.99 dwelling units per acre Vacant land zoned, or land use equivalent to SP-16, SF-13, SF-10 or SF-7 Neighborhood parks excluding stadiums, lighted ball fields and other organized sport or recreation facilities. j Farm and ranch operations. i C. CLASS at USES • Residential uses between 6 and 11.99 dwelling units per acre Vacant land zoned, or land use equivalent to SF-3.5 or MF-R. ► Parks with lighted ball fields and other organized sport or recreation facilides. D CLASS IV USES Residential uses between 12 and 17.99 dwelling units per acre vacant land zoned, or land use equivalent to 2F or MF•1 A Churches, Synagogues, Mosques, Temples and other structures used for religious gatherings with primary structure less than 10,000 square feet of floor area in all buildings on a lot or parcel r I ~YiJi tii It R. CLASS v usES I q of'3~$ _ • Residential uses between 18 and 23.99 dwelling units per acre • Vacant land zoned, or land use equivalent to MF•2 • Manufactured Housing • Mobile Home Parks Travel Trailer/Motor Home Parks • Professional/Administrative Offices (including clinics) and buildings with less than 4,000 Square feet of floor area in all buildings on a lot or parcel Churches, Synagogues, Mosques, Temples and other structures used for religious gatherings with primary structure less than 20,000 square feet of area In all buildings on a lot or parcel F. O AU V1 USES • Residential uses greater than 24 dwelling units per acre • Professional/Administrative Offices (including clinics) E Personal Services Studios (health, recreation and cultural exhibition) Commercial/Retall Sales and Storage less than 5,000 square feet of floor area In all `i buildings on a lot or parcel and no more than four vehicular fuel stations or pumps f Food Services • Private or Public Primary or Secondary Schools • Organized Sport Facilities • Special residential (dormitories, boarding house, nursing home, retirement home, halfway houses) excluding Family Homes and Group Homes as defined by the State. • Day Care, Kindergarten or Day Camp i 10 i .K. 1 t AT41iffli del • Churches, Synagogues, Mosques, Temples and other structures%sbd-for-religio gatherings with primary structure more than 20,000 square feet but less thanrl~f~ 30,000 square feet of floor area in all buildings on a lot or parcel G. CLASS VII USES • Universities and Colleges • Private Business/Technical Schools • Commercial/Retail sales and Storage between 5,000 and 30,000 square feet of floor j area in all buildings on a lot or parcel New and Used Automobile and Marine Sales and Service • Medical and Scientific Research and Development (all operations enclosed) • Churches, Synagogues, Mosques, Temples and other structures used for religious gatherings with primary structure more than 30,000'square feet but less than E 100,000 square feet of floor area In all buildings on a lot or parcel } H. CLASS VIII USES • Fraternities or Sororities f ; On-Site Food Preparadon (where possibility of external odors exist) j Commercial/RetAil Wes and Wholesale Warehouses/Self Storage Warehouses between 30,000 and 100,000 square feet of floor area in all buildings on a lot or panel • Combination Office/Warehouse/t.ight Assembly/Sales between 30,000 and 100,000 square feet of floor area in all buildings on a lot or panel j indoor Commercial Amusement • Hospitals (Including behavioral and chemical dependency treatment) • Hotels/Motels • Vehicular Repair and Service enterprises and vehicular washes of more than 5,000 square feet and less than 10,000 square feet of floor area in all buildings on a lot . , . I 11 a, ,,4 r R or parcel, and/or with more than four vehicular fuel stations & pumpsQ,s073 • Churches, Synagogues, Mosques, Temples and other structures used for religious gatherings with combined structures more than 100,000 square feet but less than 250,000 square feet of floor area In all buildings on a lot or parcel f. CLASS DC USES Combination Office/Warehouse and Distribution/Light Assembly/Commercial and Retail Sales between 100,000 and 250,000 square feet of floor area in all buildings on a lot or parcel • Vehicular Service, Repair and wash uses with more than 10,000 square feet of floor area in all buildings on a lot or parcel • Correctional facility less than 100,000 square feet of floor area. J CLASS X USA j _ • Commercial/Retail Sales between 250,000 and 500,000 square feet of floor area in all buildings on a lot or parcel Combination Office/Warehouse/Light Assembly/Sales between 250,000 and 500,000 square feet of floor area in all buildings on a lot or parcel i • Vehicular Service, Repair and wash uses with up to 30,000 square feet of floor area In all buildings on a lot or parcel • Correctional facility between 100,006 amd 150,000 square feet of floor area. K. CUISS X1 USES Vehicle Sales, Service, Repair and washes for vehicle weight rated greater than 10,000 lb. axle weight or with more than 30,000 square feet of floor area In all buildings on a lot or parcel • Truck Stops • Heavy Equipment Storage (outdoor) • Heavy Assembly • Light Manufacturing 1= ,M Y y F 6n.p:r • Outdoor Commercial Amusement • Fairgrounds or Rodeos ,~?d • Stables or Kennels for Livestock or Domestic Animals (with outside runs or pens) • Commercial/Retail Sales over 500,000 square feet of floor area In all buildings on a lot or parcel • Combination Office/Warehouse/tight Assembly/Sales over 500,000 square feet of floor area in all buildings on a lot or parcel i Stadiums • Correctional facilities over 150,000 square feet of floor area. L• Cl" RII USES Livestock Feedlots Slaughter House Concrete or Asphalt Batch Plants (subject to approval and control of Building Official) Smelting, separating or refuting raw natural materials Manufacturing from raw natural materials i ; j Manufacturing, remanufactaring, distillation or refining petroleum related products Textile Mill Manufacturing from lumber and wood products Chemical Manufacturing Manufacturing of soaps, detergents, perfumes and cosmetics Leather tinning or curing r• Manufacturing of stone, clay, glass and concrete products including dry or slurry products used in highway construction or building Industry Yl 13 LF' j ,k r y A .W i f + a GI+"~3 r roc _ 'e y office fprod~uccs of industrial and commercial machinery and egw'pmentd except home and Extraction or storage of subsurface resources Food Processing with food ' Processing area greater than 4 ,000 square feet Wastewater Reclamation Airports, Heliports (not including helipads) and vertipolu Storage of junk or abandoned vehicles Open salvage yard Transfer station, public or private r Multiple material recycling fccilitles j Disposal of biological or medical waste I LandFiU Any y use which due to the vibration, or the danger of fire explosion oorlradiationoas msmokes asp 8 fumes, dust, odor, dete fire or building officials to be prsently or M the future may rmIned by the healt}r, to ad)acent Property or the community at 1 Wcem may be a hazard or nuisance under specific standards. arge, but which may be located and operated i ~ Any use which requirs due to _ 2d or hazardous emisslons or discharge or handlinge from any State og deral~authority, ~I II .y . w ! 14 w, w. I ' i r h NV-3 BUMRYAW MATRIX Low Intensity Area The following matrix shall be used to determine the appropriate bufferyard if the proposed development is located adjacent to an testing land use. The top horizontal row in the chart lndicai es s proposed land use and the left vertical column represents existing land use as defined in Land Use Classification. H H H H H I • • I D D f rD A A I C P 0 0 H H II m ti A A a C D I 1 0 H N D A A A I C D D 1 H v D I 0 A s C C D H n 1 C C 6 v0 0 D C I A ' • • A 0 vin H P D C S • ' • • • • 1 M H 0 E D C ' • ' • + • ! x H 0 T D C • • • ' ' ' D XI H H 0 P D I A • • • ' C Xn H H H H H H 0 P E D C The following matrix shall be used to determine the appropriate bufferyard if the proposed development is located adjacent to vacant zoned land. The top horizontal row in the chart indicates a proposed land use as defined in tte Land Use Classification and the left vertical column represents a vacant land zoned. 3 l Aar Si-E A a C D a P 0 0 H H s Sr-Ik SP•i f, SF•10 9 SF-7 • • ' A 0 C D E 1 H H H 2F, 57! 33 i W-a ' • ' • A I C E I 0 H I W1 • + • ° • A a C E 1 0 H W~ • • • ' ' A I C E / 0 H 0 • • • • • • • • ♦ A I C 1 • • • • • ♦ • • • a • a OAR • • . • • . • • • • A I FNS . • • . • • . • • • A C Ca • • • • • • • . • • A C C . • • . • • • • • ♦ A C • • • . s tl • • • + 6 C t 1 0 H I • Hoot KeQW 1S 7- I 3 i BUFFERYARD e MATRIX _ Moderate Activity Centers B S 8 The following matrix shall be used to determine the appropriate bufferyard if the proposal j development is located adjacent to in existing land use. The top horizontal row in the chart indicates a proposed land use and the left vertical column represents existing land use as defined in Land Use Classification. A A B C D L P F 0 N • A a C C D E L F N A A a C C D D E N !IX: IF 6 D D C D L F F 0 H a A ' A E C C D 0 C 6 a F C C A A E C C ! D E D C C E D C p F E D a N 0 1 E D C The following matrix shall be used to determine the appropriate bufferyard if the proposed development is located adjacent to vacant land zoned. The top horizontal row in the chart indicates a proposed land use as defined in Land Use Classification and the left vertical 1 column represents the adjacent vacant land zoned. J6 JL man a" U16 maw WOM • • • • A 6 C D 6 r G N i SF41 I sr-14 sr-1% sr-10 t W-7 • • • A a C D E F 0 H iV, 0.13& WA • • ' • • A a C 0 L F 0 ~,1 • • • • . A a a C C D 0 • • • • • • A 6 a 0 • None RNut ed No bufferyard is required when a use is proposed adjacent to vacant land zoned A, O, P, OAR, NS, OR, C, CB, LI, and HI, 16 e; er i i f, fc 4 • i r +i AflGCC<"IPJJ.~ - ES{:31 ln ) BUFFERYARD MATRIX 0_ Major Activity Center The following matrix shall be used to determine the appropriate bufferyard if ;he proposed development is located adjacent to an existing land use, The top horizontal row In the chart indicates a proposed land use and the left vertical column represents existing land use as defined in Land Use Classification. t fD e D D a C D E E a A A a a a C D D E F in A A a A a a C C D ! IV A A A A A a a a C D V a 6 A A A / a a C Vl I A A • • • • + • a -VU C a a A A • • • • A a f A Val D C a a A IBA Dr E D C a a A x ! D C a a XI F E D C a Xa A The following matrix shall be used to determine the appropriate bufferyard if the proposed development Is located adjacent to vacant zoned land. The top horizontal row in the chart indicates a proposed land use as defined in the Land Use Classification and the left vertical column represents adjacent vacant land zoned. f I { AL =196 IMM mr, A a C D D E F A A a C C D A A I a C C D ! A A a a a C D • • + • A A a a a C • None Required No bufferyard Is required when a use is proposed adjacent to vacant land zoned A, O, P, OAR, NS, OR, C, CB, LI and 141. 17 I A„Cn~aNo ~ ~ BUFF MXARD R M ,?7d $ A. Trees, fences or walls shall not be Installed within utility easements. Trees or walls shall be permitted within casements designated for storm water drainage under the following conditions: 1. The drainage easement shalt be open, as opposed to enclosed. 2. The proposed trees or walls shall not conflict with the purpose or function of the drainage easement. B. At least fifty (50) percent of all canopy trees, fifty (50) percent of all underatory trees, and fifty (50) percent of all shrubs used must be "evergreen". C All bufferyard plantings must be automatically irrigated, or have another readily-available water source, as determined by the Building Official. D. When the width of bufferyards A through F Is increased by seventy-five (75) percent, the fence/wall requirement is eliminated, and the number of plants reverts to the minimum requirement. a When a bufferyard width is Increased the number of required plants Is reduced. However, the required plants In each category can never be reduced f below 50% of the minimum requirement. F. Vehicle parking is allowed in bufferyards except within ten (10) feet of the property Une. When parking spaces are Included in a bufferyard that has no fence or wall, all parking spaces must be totally screened to a height of four (4) feet at time of planting, by evergreen plantings or berms. 0. At time of Installation, the minimum size canopy tree Is two (2) inch caliper. The minimum size underatory tree is one and one-half (145) iach caliper. The minimum size shrub Is five (5) gallon. All plants must have sufficient permeable area available for root growth. ' ' !8 t M r r7 r r 1 Bufferyard orepW e,~err+IVu_~~f-~r~ BUFFERYIM A Q V '1 10, PLAN i M ELEVATION 6' WOOD FENCE, 8 UNDERSTORY TREES EACH V WIDTH EXPANSION = 5% FEWER PLANTS t t~ I 19 1, . ' I ~ i r i i ~ Buffe"m Graphics BUFF RYARD a 06 th I3' PLAN 4 I ELEVATION 6' WOOD FENCE, 4 CANOPY, 6 UNDERSTORY EACH V WIDTH EXPANSION = 4% FEWER PLANTS l i 20 '.151'61T9 tY ,e l 6 , * 1'~ur'.wF Ny ..a BugeryW Oraphfa A.1- y~EyD~J~ , BUFFERYARD Is, { a PLAN• i i ELEVATION b' WOOD FENCE, 4 CANOPY, 8 LPI-MERSTORY EACH 1' WIDTH EXPANSION 3% FEWER PLANTS Y. ~4 r1 " a + 21 A° y r~ i b ! ~ 5. Via.. i kc a . But[eryurd orsphla BUFk'ERYARD 20, PLAN ELEVA71ON R 6' WOOD FENCE, 6 CANOPY, 10 UNDERSTORY EACH 1' WIDTH EXPANSION = 2.5% FEWER PLANTS R r'J 22 ' t r yy.1 fff 1: 1 rr y( BuFfegw otepwa BUFFERYARD E ~3 -"3 - q _ 3a6~` 3g ' zst t. I rN f l t PLAN ELEVATION r, 6' WOOD FENCE, 7 CANOPY, 13 UNDERSTORY EACH 1' WIDTH EXPANSION = 2% FEWER PLANTS .I . Y 1.1 ` I t 23 fl MFG t ~1 t` I .J° a } Sugetyerd Orsphta • 'Sfyf~1',7 ~}O. I ~vl BUFFER'YARD ' 30' PLAN I I I I I ELE'VAMON I I 8' MASONRY FENCE, 8 CANOPY, 16 UNDERSTORY EACH 1' WIDTH EXPANSION a LSS FEWER PLAMTS 3 I I i I F I I I I r { I ~ 4 I j I t i 24 i I F S V giffernud Of*D q 4 ! BUMRYARD j 40' i %or PLAN i ELEVATION 1 1 S' MASONRY FENCE, it CANOPY] 21 UNDERSTORY EACH 1' WIDTH EXPANSION a 1.25% FEWER PLANTS s. { 25 Sufferystd OrapNcs BUFFERYARD H S- 3 1- 3S6 3e 1 9 50' i PLAN ELEVATION as MASONRY FENC% 14 CANOPY, 26 UNDERSTORY EACH 1' WIDTH EXPANSION 1% FEWER PLANTS 26 r I} i Ir r 1 rry 9_LL~L~ SUGGESTED PIAW LIST 3 The following plant list was compiled by the Parks and Recreation Department and represent species which with Denton so0s. This list is not intended to be all inclusive, but this area. rather v ep 've& guide for n su(ces those not compabible with 2MMA60 Man MMMM KM CANOPY TREES Nus cidarka x e0' a0' Sun Arun Pint t lowr+lni Par Pri conayane vu. bredford'tdrto"e ad >a0 sun Tuodh~m d'uddum a0 en so saw ~Prm Aces srsndldenutum SC ad Sun B poah Mapk Quema m8a0carps 7s' 47 Sun Burt Oak 60' e0 Sun Caddo Maple Acer brrbrtum rsr. uddo n ~ ~ ccdar Elm Ulmue acslfolia mmitlenbersi a0' 60' $W%ftA Sbsde Usum pin Cet Rtd Cedes unipens virsiniana x 4y so' jagane apanae Mack tMru' plow thunbrtsB x W W sues 4V u, ~ tacebark lam Moue prd4a 4V W S Shade h Ouse nkl(d thorn and huirlw IloMbcium Ponders ?Irv dmuto6 panicuuta 33' 20 sun Paekled W Golden Hain Tree Carye BlinotNI$ aa' 60' Sun Pecan Quaaw rhwud 70' W sun Shumard Dale x ed ad son Southern flue Oak Quemr dgiaan. Uquldamber oyrednua a0' 40' $wVhrt Shade eeeaero b 10' sun sw law And Oak Saon us d~rummoft" 40, W swvP.rt Etude wstern Soap" a UNDERSTORY TREES Sun Cape MYrtk tJ In" caeaert ra"I Aw Cedar A+nipe a *10"na'anave x ?r IT SPA Dodd" Hotly tpoaruro111M3 da a x IV Id 111^11ude is, sinnn tkart VAN" 1mW% ps Sa/51+ede ti's Necklace Sophoro aftb 2V W b rawaln=Cnbappie Make a~ IS' 1S' sun !Or sa Sun/shsde MexIca np Pad` UnV%m& spedoaa Meafun tomya Prvnus meaksna as' W SuNShade Meakan Pluro Oklahoma, or McAtun Be" bkbheme' ar'meafuna b 1S' 2S' sun Wax Mrs MprkacaJas x Is, Id SWV?anSham x I6' Is' S,WStiede Yeupoa Hotly an wmhorSe If 17' Sruvs7+ade CittrKx Modnis notlnte remote [let snausu x IV 10' Sun1966de Faster Hotly 27 { il. M1~3, 35 OW" HAM lactTI tG NAMII KMG miff "UBS 3 7 0 8 I Abell, Dwad Glossy 'Edward Goudtef Abdo a pandillon x 4' 4' sun/put Shade AjadtS Mat"U trifoliolara x S' r SuNPan Shade AI&A (Rae of Sharon) H bb w rid" x 10' r Su1,5hade Nrbcm Herbed thunbeto 'atropurpura' Y r surt/5hade Barbesry, trimsmt Ph=my Betbesb thunbero 'crimson Y r suNstude Pysml/ Burford HolIA, Dwarf Ca conum Udordl mans' x r 4' suNShade Qdntx Holy, Dwarf on comuu'tavW x r r SttrevAlle El)eWuk SCwberry Magnus a ebbtnlef x r 9' sulvhn Shaba Pbmelesf Ettonynua'Red Ma j Cuonymul Stara cats" r r SW~ shade roateah Holly Ca a anenusra loom? x 14' Id SuWWA& fbwalnt Quhmt t]A&*mdes Jsponia V V $0/shade rotaYthla rorrynthb a Intereredia 6' S' san/Pan Shade Hollywood Juniper Juniper a chinenab M. unloaa' x 10, V. Sun Mary Nell Holly Ca av. vAq New x is, Id suvowde Nandina, Compsa Nandina domada 'ampwW x r 4' sun/Shade Nana Nana Nandina domestics 'nano' x Y Y sury'Slude Ndlk a Stevesu Hotly Ca cvAellk L Stevens' x is, Is, Su OW& Pampa Gana Comdata Alana _ all r San Phodnia, rraaer'a Phodr" a rmal x IY r SurvhrtShade Meer Juniper hniperua chinataY nr. wfitsa' x Sun Sphaes Wnhoutte spina a vanhound V v Su~ Shade Shoot Juniper lunlPWA eonfena x 1' r sua voupon Holly, Dwarf Ca voerdtid'nana' x r Y SuNSM& GROUND COVER MladeJurat" Tra helotpesmum aatakum x 6' r SUMAWdc Qeepin=Juniper Junipenrhodunralb x is r Sun Dwarf PedwWde vloa minor x 60 r Shade i Wall b7 Helen falls x IV Shade Gay Santorw Ssntouna cmm+aYWtS+ua x I S 7 Sim PM. hpanne Wrike a Japonka purWtn' x 1r 1' &W~ shade ! Purple a I Udope Ikiopasuatsri x 1S 1' SuNbhadle i blortdoGrw CyhbpolonAWRICva x r 1' Shade lapanee carders Juniper JuNpesu prx+mtar 4tatw X r v sun vM Baton Ivy Parther*WvA orlcuspidata IV surVShade Carolina Jewml" Gdundum umpe vl<w x I r sun Chinese W'sterta Wbterta arnenala as sun/Pan Shade Coral Hormytuclle lonicera awpetAmd x Ir Sun Crm Ylrta lus"da apredSra x IS' SUWParc shade Ep&b ivy Haden bell x K' DO& Isdy Sanwa Rae Roa banhdaa 17 Sun Sweet AutumAckmatb Ckm tbpinkvlaw 1S San/sltade Trumpet Creeper 0"ampab I US%buana madame 2S SWVPsst Shade baud VWC14 Creew hrdawd" qulnquefalla SS' SuNShade i yt 28 k I J rat ` .I ~ 14T. f i NA►fl Y ZVFKa Dermu4 Cray GRASS, TURF buf►ala Gar Sun St. Aupsdne Gar Sun x i Tatl Fa~ve Surma& 56ade 9 N ~ ~ t ;~cn~trdo _ 3 , 5 TT j ~ 4 ' C) L 30 a .p [ y 29 F i f' 4 I 21C ITY =.COUNCI I E i op p, Nf O ' i ♦ 4 I I ~ N C ~_aa AaanGa Mo~ + AQendahe . DATE: May 3, 1994 Date CITY COUNCIL REPORT TO., Mayor and Members of the city council FROM: Lloyd V. Harrell, City Manager SUBJECT: Enterprise Community Strategic Plan RECOMMENDATION' Staff recommends detailing the plan according to the strategies outlined in the attached rough draft. SUMMARY: While the plan addresses the four principles outlined by HUD as elements that must be addressed, economic opportuni- ty, sustainable community development, community based partnerships and strategic vision for change it focuses on a strategic mission statement and outlines how that mission should be accomplished. The mission statement is as follows: For the good of the whole community, enable people to become self sufficient so they can most their own needs. The plan is not complete, but the grass roots developed major themes, important strategies, and the approach appear clear. The plan contains: I 1. A series of facts which illustrate the problem of poverty and inadequate human services. 2. A mission statement, the strategic vision. 3. A set of principles and facts which represent the i commonly held beliefs of the community as represented by those interviewed and that participated in the focus groups, the ideas from the "grass roots." 4. A set of strategies defined by the focus groups which represent longer term goals and principles with shorter term actions which should be undertaken to achieve the M1 mission. The strategies focus on more effective partnerships and cooperative relationships between the agenoies, governments, non-profits, employers, service organizations, volunteers, and schools whose resources may be pooled anti coordinated to accomplish the mission. d Y S e' City Council Report May 3, 1994 ~b Page 2 Staff will discuss the local government role in the plan according to five principles espoused in the book Re~ vr~ent- ing Government. The principles are: 1. Catalytic Government: "Steering rather than rowing." 2. Community-Owned Government: Empowering rather than serving. 3. Mission Driven Government: Transforming rule driven organizations. 4. Anticipatory Government: Prevention rather than cure. 5. Results-Oriented Government: Funding outcome, not inputs. I BACKGROUND: At this writing, eleven (11) focus groups have strategized, including the Human Service Committee. Before the Council meets, a focus group will be held with the Community Development Advisory Board and one will be held with a Vision 2000 Committee. Before the Council considers the plan on May 17th, a Town Meeting in the Council Chambers at 7:00 p.m. on May 10th will be held to review the plan. 1 i A survey of the homeless has been completed, see attachment { 2. Surveys in Owsley, NICE, and in the Phoenix Apartments \ are underway. The focus groups have been defining problems, analyzing what we are doing well now and proposing to build on that, defining gaps and what needs to be done that is not being done now, considering currently available resources and programs, then devising strategies and actions to accom- plish the mission. ROUPS AFFECTED: .+cosomMENTS R.0 Human service agenoies, United Way, city funded community development and human service programs, volunteers, service agencies, employers, schools, and those in need. 4 , i h n \ 1 City Council Report ~ - May 3, 1994'x__ _ Page 3 FISCAL IMPACT: To be determined. The Council may choose to focus or refine its funding and/or increase or decrease funding for certain programs according to the plan. ATTACHMENT: i 1. The Strategic Plan. 2. Homeless survey. 3. Reinvonting Government Principles. 4. The nominated area. 0 r Respectfully submitted: Prepared by: L1 yd V. Harrell, City Ma ger .P r rank Ro bi AICP j r Executive Dir for r 1 Planning and Development j t Af01OM . 7 J II I 444111yy 1+ ar r F April 27, 19944 SECOND DRAFT ATTACHMENT 1' ye0s~ ENTERPRISE COMMUNITY STRATEGIC PLAN PART 11 MISSIONi FOR THE GOOD OF THE WHOLE COMMUNITY ENABLE PEOPLE TO BECOME SELF SUFFICIENT SO THEY CAN MEET THEIR OWN VEEDS. • For our aging population, self sufficiency includes the ability to find resources to meet needs. Due to sociological, psychological, or physical conditions, not everyone will be self sufficient. The human service systems should be in place to maximize self sufficiency and assist in providing basic human needs. I PART IIa= FACTS • ISSUES • DIMENSIONS OF THE PROBLEM • ATTITUDES GENERAL • While Denton0s population increased by 384 between 1980 and 19900 the number of people in poverty increased by over 1104 and the number of families classified as very low income increased by 2074. • There are not enough expert people capable of doing needed one- on-one work with people who could be enabled to be self suffi- 4 cient. • Now there is not enough money anywhere to adequately fund the programs needed to provide basic human services and provide self sufficiency. • We know what to do and how, but do not have the resources to do it. i • There are large numbers of families and people that are one pay check away from a crisis situation. A large number of families may be one financial crisis away from losing something that enables them to be self sufficient. • Drug use is a by-product of a real problem. Drug use is done to escape from living conditions. AXX00504 A tLLW y I~ ~d FACTS ISSUE0 DIMENSIONS OF THE PROBLEM AT • Denton is not going to got rid of drugs. Then, people will be drug dealing - drug dealing takes little "work" for a high rate of return. • Lots of "injured" out there. Many have given up. some will never became self sufficient under the current system. • Impoverished people have a lot of basic problems to deal with at one time. i • Many "candidates" are not interested in participating in self sufficiency programs because of their value systems {eg. not motivated to succeed, have a job, become self sufficient}. • In Denton's older neighborhoods, older people were self sufficient, but are barely making it now. - Some older people are taking care of grandchildren. - Older people are not going to be entirely self sufficient and will need caring. • older people have pride that forbids them to ask for help or will be the last to aak for help. • Hispanics have the highest drop out rate. • The SPAN trolley routes to jobs and service agencies are sometimes long and people may have to change trolleys. I • Neighborhood decay contributes to lack of pride, a lack of k identity, feelings of hopelessness, and poor value systems. 1 Families and older neighborhoods are deteriorating. Dramatically increasing numbers of poor people and families. i • Some folks are self sufficient but not according to others values. • Too much time consuming "bureaucracy" which audits to find faults. Too many resources allocated to finding fault when the vast majority of the money will be spent well. There is a lack of trust between governments and agencies concerning the spending of one anothers funds. • There are a number of matching programs, but governments and V; agencies have a problem participating in them because the resources for the match are not available. i arn0059</2 k i FACTS ISSUES DIMENSIONS OF THE PROBLEM ATTIJUDES, continue • Denton County has a low number of poor relative to other places in the state and are not going to receive more money for education. The Federal government is redirecting the money to the greater need. • Owsley doesn't have park/play ground. Owsley kids have to be "bussed" to programs. • Those with low self esteem, no positive activity, and that are poorly educated will not be self sufficient. Without a foundation, people are not going to be self sufficient. PART :112., PROBLEMS, VEARNESSRS AND GAPS INCOME AND EMPUOYMENT OPPORTUNITY • There are not enough self sustaining jobs to provide opportuni- ty to those who are not now self sufficient. Many starting jobs do not provide income over the poverty level. • There are enough low paying jobs for all, but they do not provide self sufficiency. . The Parks Department is having difficulty in hiring seasonal ; people, because people are going to lower paying, but more r secure, restaurant jobs in Lewisville. a Few business mentoring programs are being done. , Undocumented aliens are eligible for health care, public education, but not for employment aid, eg TEC. This is the "wrong" kind of support. Give the right support, eg. employ- ment aid and documentation. • 70% of the jobs for kids in the 8th grade are not now avail- able. Many unemployed and "unemployable" are having greater difficul- ty in ion/ welfare or in the worst work it easier to stay/go ranks. • Not everyone can wo%k. AXX00594/3 i t I La e L y k PROBLEX8, RNE 8 AP 76rz-3w THE DRRENT WELPARE AND HUHAII BERVICE 8Y8TM All human service agencies feel retand overloaded have long waiting iinesanded strto the ongly feel limit many • people's basic needs are not being met. "Case loads have tripled and staff has increased by 103." • The current "welfare system" (under review at the federal level) encourages innovative abuse and has systemic disincen- tives to self sufficiency. - Given away SPAN tokens are being sold. - Change from food stamps used for inappropriate commodities, eg. drugs and alcohol. - "Dodge"s get declared mentally incompetent so do not have to work. some are not going to learn. Inducements to become self sufficient, get trained and educated may seem less than the easy way "on welfare." - Going to emergency room for a cut. - The system encourages creative dishonesty. - AFDC simply gives more money for having more kids who enter life at risk of not becoming self sufficient. • "No consequence" for failing to abide by value system. Lack of person given s the consequence, but discipline. problem o for being "vself alueless" sufficient not fare system. } Lots of welfare programs. It is easy for people to stay on welfare. AFDC payments decrease if get a job. The effort to work gets a lesser benefit. "AFDC is a joke." Public housing rent goes up when get any job. Effort gets no benefit. The system discourages formation of family because it is easier to get on welfare if unmarried. Many Federal, state, and local non-profit or agency programs, but no one knows what all the programs are or what's going on with them. • service providers may compete and may not cooperate well. • Lots of new non-profits cropping up. More competition, less cooperation. • Training of need-givers needed. No program, no funds. 3 AXXOOS94// a z PROBLEMS. WEAKNESSES GAPS - THE O BYSTEM, continued-~ WELFARE AN • There is significant turnover of trained need givers. • HOPE - like services are very expensive, but effective. • Agencies lack sufficient money to provide needed services. • Territorialism/dispersion of service providers. • Some case manager's are not trained as to what the best service flow should be. • The State of Texas does not have a completed list of available programs and informatior, about some programs (eg. SSBG) and it has been very difficult to get one. • Prevention is not practiced enough and is poorly funded. Too much money and resources are expended after a crisis or when the solution to the problem is very long term and more expen- sive than prevention. • Churches are reluctant to apply for federal, state, or local grants because of the stipulations. • The City human service funding system. - City departments go to Human Services to supplement their budgets rather than putting it in the budget. - It is scary for agencies to go through the City Human Services funding process. Budgeting is not predictable. - Few people come to Human Service Committee public hearings. 3 - The last comprehensive Human Service committee (HSC) needs assessment was made in 1989. Crime and education may be at the top of list today, not health care. - The City needs a better way to allocate. Human Service funds. No targeting. Now very subjective. HSC doesn't know what is going on in the programs within the community. Human Service clients may be the least ' y qualified to find help and are left wandering around trying to find the right agency and where it is physically located. • Client access (where to go) is the real problem. AKROOS9<rs • .E a, ~ s A ` q PROBLEMS, WEAKNESSES, GAPS - TEE CURRENT WELFARE AND MAN SERVICE SYSTEM, Continued • New agencies tend to focus on their narrowly defined problems. There is not enough networking and the agencies aren't well integrated. • Volunteers and others with resources that could help do not know where the help is needed the most, and individual efforts are not coordinated or maximized. • Disincentives to work undercut the self sufficiency programs of human service agencies. • Can't get parents to programs. • Each agency has parameters and boards to operate within. There are "strings" on funds and how it can be spent. Some care- givers can't help because the help needed is not in agency's change or outside of the parameters of their funding source. . Federal dollars are hard to apply for. • We don't listen to our elders well. • Homeless don't trust "us." They have very low self esteem. • Need more parenting programs. j Agencies have already "brain stormed" a lot about how to do better. • The job cannot be done with only volunteers. More professional f case workers are needed, I "We keep better track of lottery numbers than of human servic- es." • Agencies have difficulty planning long term because of day to day crisis management and funding unpredictability. • Everything is scattered about. People go all over town to try to find help. Filling out lots of different paperwork. i • Paperwork is a hurdle. • Agencies get turf-oriented with each other and try to protect their information and system from being "messed up" or lost to others. Some input meetings appear just to meet the public hearing requirements in the law. AX%OM%/6 rN PROBLEX90 AND CU N L A U Onvics BYSTeM, contin~°a • Some can't access literacy programs because they canft take care of their kids and go to school. No child care available, no transportation. • "Child care and transportation are very important (the 11) barriers." . Many agencies say don't bring ;,ids, so its cheaper and easier to stay on the system. • Few known programs for young families and they are fragmented. • We may be working on symptoms rather than causes, • There are new mandates for new programs when we canOt do what we need to do with the existing programs that work now. MT iIdt PRCBLEMe, 1/eARuEaaaa aAPB FAMILIES AND CHILDREN J Faailles are deteriorating and basic value systems are not bung adequately formed for a growing number of children. Fewer parents are taking responsibility. • Lack of respect for other peoplets property. Kids attitudes and appearance are deteriorating, ego more graffiti observed. • Mora gang related activity being observed. • Lots of kids that have not worked are racially sensitive. • Kids of welfare parents are likely to be on welfare also. Absence of parenting skillet because their parents had poor j skills. • Need to educate parents, provide parenting skills and life long learning. k Some will have to sacrifice to break the cycle of poverty, crime, and hopelessness, f Obstaclet Some parents don't like sex education, and may oppose teaching ethics, values, and discipline in school. AXX0004/T e s' i S PROBLEHS. WEAKNESSES. GAPS - FAMILIES AND CHILDREN, Conti 40 • "Kick delinquents in the butt." Jail time fosters hardening, ways to beat the system, learning illegal skillsi because of peer pressure from others in jail whose goals are not to become self suffi- cient. Individuals who really care about helping and provide discipline works. Group homes work better than jail. No caring in jail. - Made to do lots of chores in some group homes. No chores in jail. Taught values in home, not jail. Taught self esteem and pride in home. The elderly are very uncomfortable asking for help and respond- ing to personal needs. • It takes a long time working with parents who have long lost self sufficiency or were never self sufficient. • We have at risk families, not just at risk kids. • Many adults are "gone" - save the kids. Raise a better generation. • "Need to value kids as the only hope" for many welfare fami- lies. PART IIIa: STR'TEGIES TO ACCOMPLISH THE MIBBIOM BOLUTIONS. WHAT WORKS WHAT TO BUILD ON. STRENGTHS i GENERAL People need all of the following: Shelter, food, clothes, transportation, education (hr's), job training (skills), child care, parenting skills, phone, mail box, value system, work ethic, rewards for work, safe environment, mental and physical health, psychological support, experience and opportunity (jobs) to begin to step up the ladder of self sufficiency. • Self sufficiency is a step-by-step, up the ladder process. Subsidized housing can be a step to self sufficiency. People need experience and references to get self suffi- cient jobs. I XX00S4t/e 4 I . Continued 1 ~ ( STRATEGIES TO ACCOMPLIO HI - Don't cut people entirely off the system when they are trying to become self sufficient. • Move from unemployed, underemployed, to self sufficient. • Giving bigger folks everything will cripple them. Little folks need services to develop properly. • Emphasize prevention. - Priority: Prevention. Incentives to get off welfare and taking steps to become self sufficient. Outreach, early identification. Example: HOPE. Providing rent or mortgage subsidy before eviction, The provision of temporary housing until self sufficient again. • Hind/survey people that are interested in volunteering. • Show some success, others will join in. • Comprehensive programs work better. • Intervene early. • Don't "care for", give opportunity. 3 • A focused effort will do the most good, is most likely to accomplish the self sufficient mission and will enable the highest number of people to be self sufficient. 4 People need a sense of ownership and responsibility, a feeling of empowerment. • Top down will not work. One on one by peer or mentor with a genuine)y caring attitude, and moral boundaries works. • one on one, person to person contact works. Stay in a positively reinforced environment. Positively reinforce things that lead to self sufficiency. Provide incentives to work, to get educated, and to get trained for work. Link service provision as an incentive to work. "We suffi- will provide stainii you and/or going to school. cient." eg eg, food Ps for working Mandated self sufficiency program from HUD for public housing. • (Cooke) North Central Texas Collegs (formerly Cooke county) is in town. AXXDO594/9 a• q k I ION. continued 6TgATEOIEB To ACCO11PLISH T 4. X109 • COPS. Don't give the wrong thing. Give job opportunity. • Provide emotional support to those trying to become self sufficient. I • Churches., - Have been providing comprehensive, caring, long term help. Outreach programs to individuals, families, and neighbor- hoods. Helping to set up networks of care givers. Provide space for specific programs of others. Help with food, shelter, transportation when people come or call for help. Provide counseling. - Help people get jobs. Intervention - church people go families with abused neglected situation. - Monitor report cards. - Help not only to church members. • Denton Christian preschool has been giving value system steering in the right direction. They teach parents. Working not only with kids. • The Owsley Coalition. A comprehensive approach in neighbor- hoods. Service providers set aside personal fund raising E interests and together help citizens. Common approaches agreed to. For example, after school with kids, computer literacy is offered, Friday night video for kids is filling up, ESL, acts as an umbrella organization, transportation by SPAN of kids to scouts, pays fees for clubs, organizations and youth sports, eta. Agencies follow through. The area is safer and being revitalizing. The park is being acquired. • DIGD, North Texas Community Clinic, Department Human Services, Denton Christian Preschool provide parenting classes. • Department of Human services requires AFDC recipients to go to parenting classes. • Americorps= Federal community service for local programs, eg. to pay pack student loans. • Sports league scholarshipa. • The SPAN trolley provides transportation for jobs. i 1 A0005941 W a ~ Y =w-u aTa,~rE~3IE8~_!►000KPLIBH TR8 M a o won tied Imo( COPS office in owsleY, folks feeling more r,afe. Security: The • bicycle patrol knows who lives in a complex. and the people who live in the complex know and talk to their patrolman. people who are not self sufficient need advocates. support and opportunity must be provided holistically. • Predictable, consistent, multiyear funding. Corporations give corporations a will selfish own self interest get involved with its employee's issues. Efficient use of the system is better than unlimited funding. one i success iscandsse k it, too. It willrcatch uon, will see what Measure Focus on human beings as human beings not stereotypes. I deal with and the will be tAllocating resources The cost of elfare revention crime, , pay Y w than paying for those that to self sufficiency is less costly are not self sufficient. People are beginning to see that the schools can't do it all. • Measure outputs. Measure the number becoming self sufficient to judge program effectiveness. `-1 } p RT I Ibt 4~kTLIF9 J~ND HTLDREtI Intervene early in life and in the life of families that are at risk. Give preteen kids something to do to bps occupied. iTee f pagermust begin to learn how to work and start up the se-suffi- ciency ladder. Fathers in Houston neihborhoods volunteered to coach todo. Need committed individualsd to giving them something ng mentor and supervise children at risk. Parents need to establish boundaries for kids. i i A000594/ $1 S T - S , RTRATEOIVA WHAT TO BUILD ON, STREHOTHB - jAXILIEp 'ND CHILDREN. 2ontinued • The entire community, in the house, at school, in the neighbor- bad behavior and positively reinforce good be. reinforce need Folks in the neighborhood who see misbehavior should go over and "touch" the kid 4114 call the parents, not the police. Police get lots of calls now. 1 More Owsley like programs with kids that: frea parents, in lieu of "child care," give kids constructive things something to do. Give neighborhood identity. • Encourage elderly to help provide something and remain in- volved. • MHMR (Denton State School) has designed a program to help developmentally delayed children (0 - 3 years of age) and intervene in these at risk families. f • Give parents all the tools to deal with bringing up kids who will be self sufficient. • "It takes the whole village to raise a child." r Involve "significant others" that are in or near the household. . Break the cycle of abuse and neglect in the family. L J~ Keep boys and girls busy when young. Wholesome activity lowers the dropout rate. . our generation must have respect for the elderly and their potential contributions. • To increase low income participation in programs: voluntee&6 can transport parents to school and/or provide on-site child care at events, at agencies, and at programs. eg. to PTA meetings. • Provide transportation to child care so "ladder climber" can get to class. Create a good parenting video for kids for use in elementary schools. So when they grow up, they'll know. Kids need role models. a People in need must a community network. People need to feel ththe ey are not alone. AXX00504112 j Y ^ STRATEGIES WHAT TO BUILD ON STRENGTHS - FAMILIEV AND AILDREN, continued • Require parenting training early. Don't wait until it is discovered in the courts. • Child protective service. Take kids from unfit parent(s). - Intervene with family before taking kids. - The "unfit" may be not knew what to do with kids and lack parenting skills. Give parenting skills to current parents. • Programs which involve young families will be productive. Invest in young families. • Adults volunteer in a child's neighborhood to mentor, super- vise, and train. PART 1110: ¢TTA& E M., NHRT WORKS, WHAT TO BUILD ON. STRENGTHS THE CURRENT WELFARE AND HUMAN SERVICE SYSTEM • Denton is a relatively caring community, if public funding of human service agencies is the gauge. 3 ! Integrate service provision into a comprehensive seamless/ barrier free program. r f - Train service providers. - Single information and referral source. - Help with everything in order of priority when a client enters the system at any point. - Fund the program. ` - Integrate human services with employment services with volunteers with centralized information and referral. • A one-stop shop, clearinghouse. For new and existing agencies and non-profits for volunteers, and for clients: - The clearinghouse can be electronic and/or at a building. - Coordinate, consolidate, develop coalitions and partner- ships, pool resources and information. Help avoid duplication. - Avoid compet-Alon for existing agencies that are working well. - Provide a place to learn where and who to go to "join up" rather than "start up." A place where people can go to see what services are available. i AxRDOS44r13 i G• vv_ BTRAT - SgE CURRENT NELFARB AND HUMAN BERVIC BY EQE S , continued A place for on-going agency and non-profit networking and coordination, partnership formation and case managing. Invite civic organization, eq. PTA, Lions Club, etc. to participate. A place where anyone could go to see what is available and going on. - some agencies can not be located to a clearinghouse center of both on provders, those being helpedi and the status ofa i i a computer. Update the data base often. - A comprehensive clearinghouse consolidated information and referral system can detest abuse or problems and stop referring around. - Start community programs to recruit elderly and others through the clearinghouse. - Central coordination not control. Central clearinghouse facilities should have child care facilities on site. Case managing: One case manager tracks services available by other agencies and non-profits and their capabilities at given points in time; and the status and progression of a client. Other agencies serving a client know who the case service manage is deliv- and can coordinate and communicate appropriate ery. - Service providers should ss customer oriented. information about their - Clients must st approve ace status by agencies doing case management. - Case managers should spend a lot of time talking to other j care givers. - Abuse can be detected earlier. • The City human service agency funding program. The current funding criteria that seems to emphasize start up funding for three years for new programs should be amended to enable long term predictable funding for programs that continue to show good results and for start up programs that will address the greatest need. The Human service Committee (HSC) needs assessment should be updated before the 1995-96 budget year. - The funding criteria should be revised according to this plan. Invite by phone and letter to HSC public hearings. Use the HSC public hearings to review and revise the strategic plan for self sufficiency. Fund agencies that case manage, network cooperate, work with a clearinghouse, and help accomplish the self suffi- ciency mission. ~xxooso+i u t Y f e i 0 AY9TE , rND om at" BTRA'~j-4IE8- THE CURRENT WELFARE }t Mo LAued • Find ways for non-profits to more easily cooperate. Develop stepped, bridged, phased-in plans t before welfare. Don't cut people off welfare or support working are saved to the extent that the cut off will not e. Increased result in stopping Aso income rises rentostayses mladder of self sufficiency. eq. income is escrowed and used for down payment. • As a way to force welfare abusers to learn and be self suffi- abuse,theesystemvbut arefcapablare selfesufficient who - Can't kick lots of people off AFDC (welfare) - "the result may be a revolt." "First call. for help". "A one stop • Fort Worth United Way shop." The caller is interviewed to see what the real needs are and referred to the best need giver(s). Service providers should also help people provide a service that enables, fosters, or leads to self sufficiency. Employability and self sufficiency should be a goal of the welfare system. . Better training of case managers and other people that touch i needy people is needed so they can learn what flow and type of to i food circumstances, not i referred specific service so food provided roomD,s referred Qthere is n state food stamp program. } measurable standards won which to base funding., oriented, output Agencies should conduct folloo p sudies of assisted persons in order to determine program effectiveness. we' 11 ddin ucementsett Have contracts with the client t for services become self sufficient, y sweat equity. Have delivery and activity centers areas in neighborhoods. eg. Owsley del and NICE. Successful agencies that have attracted funding should continue to be funded because they are doing well. The temptation to fund new agencies trying to get started that have yet to attract funding must be tempered. iL BTRATEOIES - THE CURRENT WBLPAR$ AND HUMAN 88RVICE 8Y8TE?t Fontinus8 ,/n•~ . Why phase out funding for successful agencies~~ y~l'L - Needs change. - New unmet needs exist. r QI 0196 - Performance measured results declining. . Fund agencies that meet the needs. • create regular once-a-year conferences for human service E agencies and non-profits. • Have an Enterprise Community Conference in Denton. • Consolidation and integration would save money. • Private businesses - "Adopt a need" program. • Change entire juvenile justice system. Nov, its civil not criminal law. It needs to be more selectively punitive. Some cannot be reformed. So the approach should not only be to reform. • Human service information concerning what and where human services are available and a place to be referred for appropri- ate agency help should be consolidated. The Denton County United Way is doing this. It can be improved and expanded. • RSVP is developing a volunteer clearinghouse. J j There is currently a Child Care Management System, but the waiting list is very long. SPAN completes elderly medicare forms. • Americorps being implemented. Volunteers opting for service with incentive, eg. paying off school loan. • Standardize intake forms. Accept others intake paperwork. • Corporations can give to agencies that the corporation and their employees are interested in. eq. through United Way. • Need to have meaningful referral and follow up. Need to know what happened after referral. • HOPE is long term, intensive, and holistic. They follow-up their clients. They stay with one client however long it takes until they can be self sufficient. They need more funding to expand so they can help more families be self sufficient. AXX00594/16 I ~ a S 4 STRATEOIES - THE CURRENT WELFARE AND HUMAN SERVICE SYSTEM continued q • Why phase out funding for successful agenciea~ + ITH - Needs change. - New unmet needs exist. df - Performance measured results declining. • Fund agencies that meet the needs. 1 Create regular once-a-year conferences for human service 4 agencies and non-profits. • Have an Enterprise Community Conference in Denton. • Consolidation and integration would save money. • Private businesses - "Adopt a need" program. • Change entire juvenile justice system. Now, its civil not criminal law. It needs to be more selectively punitive.. Some cannot be reformed. So the approach should not only be to reform. • Human service information concerning what and where human services are available and a place to be referred for appropri- ate agenc) help should be consolidated. - The Denton County United Way is doing this. It can be improved and expanded. • RSVP is developing a volunteer clearinghouse. There is currently a Child Care Management System, but the waiting list is very long. • SPAN completes elderly medicare forms. • Americorps being implemented. Volunteers opting for service with incentive, eg. paying off school loan. • Standardize intake forms. Accept others intake paperwork. • Corporations can give to agencies that the corporation and their employees are interested in. eg. through United Way. • Need to have meaningful referral and follow up. Need to know what happened after referral. . HOPE is long term, intensive, and holistic. They follow-up tt.eir clients. They stay with one client however long it takes until they can be self sufficient. They need more funding to expand so they can help more families be self sufficient. Mr0050//1b I' y BTRATEOIEB - TNB CO$RENT WBLPARB 71ND H ,H BE g~ 8Y8TBK continued • Networking. Agencies should meet regularly. Pat Griffeth from Denton County indigent care is calling regular informal network meetings of human services agencies and non-profits. It is called the Denton Information Network. • "First call for help phone number." One number where someone in need could call and find out where all the help they need is available. • Agencies may have formal contractual arrangements with other agencies to provide information and case management. • For welfare to be received make mandatory such needs as parenting skill counseling/training, job skill training, GED schooling, ESL, literacy, and attempts to find work. Contract with client "you do this, well provide this help or support," eg, sweat equity. • Denton Cooperative Ministries is developing a comprehensive database. • Sullivan Keller School provides child care on site at night for GED/ESL opportunists. • Volunteers need training on the he'listic approach and access to consolidated data bases and information and referral. i Helping families before evicted and homeless is being done by HOPE and AIDENTON. • Expand child care to shorten waiting lists. • Update system and referral list monthly. • Fund Denton Cooperative Ministries' Denton County Tracking system. • Allow school counselors to counsel on ethics, value system, self-discipline and opportunities. May be controversial - "What are you teaching my kids?" "Who value system?" • Consolidate agency missions to be able to deal with problems f more holistically and eliminate unnecessary parameters or barriers. • Get consumers of services on the Boards and/or be a service provider/volunteer. Get homeless or past homeless to administer questionnaires to I the homeless. AW0594W 1 mo. Jf( Iqpi{Y Y t C.(p n>'t ✓1,7 4L! r0 - _ 230 STRATEGIES - THE CURRENT WELFARE AND HUMAN BLRVIC6 6Y~1~M pontinuel one on one interviews are preferable. • Need more literacy programs with many target markets. Hard to duplicate literacy programs. Support programs that are working now. Improve them, keep them working. Keep up their revenue stream. eg. DARE, Fred Moore School. • Promote life long learning. Give incentives to go to school. Develop cooperative agreement with other agencies for packages of incentives. eg. no drivers license if not in school. • Identify programs and agencies that are working with young families and support them. • Provide education and support, positive and negative reinforce- ment to the parents of kids that are at risk of dropping out of school. eg. Fred Moore School. Partnerships between the schools and agencies that can help young Parents need to be formed because the schools are not designed to work with young families. • Multi-year long term strategies need to be followed. We cannot j, change the strategies "with every election.0' i i. Team Investigation. Child Protective Services working with the District Attorney's office, sheriff's Office, Police Department and Friends of the Family. • A new JTPA bill is designed to provide resources for education f beyond school. Establish working relationship with Texas State programs. • COPS. "Getting out amongst them." Security, safety, and r everything else in partnership with neighborhoods according to j the neighborhood's priorities. • Reward and prioritize resources to those making efforts to become self sufficient. Do not penalize those making the effort. - Do not raise rent so much when get job. - Reward families. Allow families to get AFDC. ` u XOOS04/ to 4 sTRATSGIE8 - THE CURRENT WELFARE AND HUNAN BE VICE SYSTEM continued • Intervene before it is too late, not after people are no longer self sufficient. - with the young. - with families in danger of not being self sufficient. - before hopelessness sets in. For those long not self sufficient: provide a continuum of care and a stepped program of opportunity to succeed. i • Fund existing agencies that work. • Arrange for child care when person goes to an agency, work, school and/or neighborhood meeting. • Improve communication between agencies and non-profits. Pat Griffeth of Denton County indigent care are organizing meet- ings, seminars, conferences. • United Way has developed a master information and referral service. • Going to "credit card food stamp." Can*t use c:hangs for non- food. PART IIId. i j~ BTRATEOIEB WHAT TO BUILD UPON, BTRENOTHS INCOME AND EMPLOYMENT OPPORTUrNITIEB • Form a "make a difference" job pool. Employers can make a difference. Employers could provide OJT, experience, supervi- sion, mentoring, help establish value systems and a work ethic, financial incentives (wages), build self esteem and confidence, and help develop self sufficient people. One-on-one pairings of employee and kids. For instance, companies in Denton could provide just one job a business to those in need of the right incentive up the self sufficient ladder. - Send out call for businesses to make a difference with (say) only one job. Talk about civic responsibility. j' Effectively communicate that the community is only as good as its worst neighborhood. • Create job training program with: - OJT/Apprenticeships. j - Public works programs/jobs. AUDOM/19 • r JA OA_ .3 -q 1! STRATEGIES - INCOME AND EMPLOYMENT OPPORTUNITIES rontinued • An economic development corporation would enhance the economic base attractiveness of Denton. Form a business growing program such as a Community Development Corporations (CDC). - With a CDBG supported revolving loan fund. - With business training as a prerequisite to loan. • Employers can assist with: - day care. - health care. - transportation. - flex time. • special service agencies could go to employers to help them or visa versa. Help means trained workers, a safer community, better education, and a better place. • Develop a local job market. Marry local needs with local needy/ interested people. Helps underemployed. • Train for what the market needs. Sample local employers and train for those jobs. • Local Community Colleges get grants to have specialized train- ing/job match, eg. Trinity welders. • Defer the penalties placed on people who get jobs, so that the overall benefit does not go down. f Go to people that want to work. Provide opportunity to people that want to work. I • Need strategies for those that want to work and, those that now do not want to work. • Pair kids with people doing the jobs the kids are interested in. (Being done now.) internships in business before start new business. • Provide employment, documentation, and language assistance to undocumented aliens, not just human service support. i A%%DG$94/to i i a O STRATEGIES - INCOME AND EMPLOYMENT OPPORTUNITIES, contti 411 nue Union hall-like place for people at Y-Motel. - Advertising labor pool. - People are matched to jobs. I - Easier documentation at hall. - Work through documentation at hall. • SCORE helps with business skills at the library. Neighborhood get together funds and projects, then hire the youth of the neighborhood for the work and pay. Maybe above minimum wage. • open a commercial/industrial park in the Enterprise Community area. Consider an infill policy to assist in defraying the cost of needed utility extensions. Use all existing develop- ment incentives such as property tax abatement, regulatory fast tracking and innovative governmental and private sector financing alternatives. • Create new jobs near distressed neighborhoods. A job and training data base should be developed which can re accessed by and be part of the human service clearinghouse. Existing federal income tax benefits for jobs for those trying to climb the ladder. t . At "projects" learn working skills such as retail store I management. Sell donated goods at nominal cost. ' Target training for 4i her 9 paying jobs. • "No fault training". Federal training funds now only for laid off defense workers and the hard core unemployed. Provide retraining funds for others. r, 3 AXXDO594/21 i a Y PART IIIe: _ SUSTAINABLE COMMUNITY STRATEGIES REEYITA.LIBATION, SAFETY, SOUND URBAN DENGN • COPS/Community Oriented Service Delivery. Continue the effort to secure neighborhoods. Work with neighborhoods to reestab- lish pride. Assist those working for preservation and enhance- ment. Establish goals end priorities in a partnership between neighborhoods, government, and other institutions. Reinforce Denton Development Plan housing diversity policies. • Reinforce oenton Development Plan low income housing/neighbor- hood protection policies. • Continue drainage improvements in older neighborhood to secure property from flood damage. • continue to eliminate needless regulatory barriers to building in older neighborhoods. • Follow Denton Development Plan policy which encourago a mix of land uses and enables jobs near residences. PART IIIf1 STRATEGIES gZNBRAL { • If designated, place most of the $3 million in a trust or. I investment to provide predictable multi-year funding for programs that are working well and would show good results in enabling self sufficiency. i • Build a collaborative network/partnership between local, county, state, and federal governments and agencies. In next year's budgets, fund programs that follow this strate- gic plan and that support completing the self sufficiency mission. r+: AMM9059i/22 . xax w i r e ATTACHMENT 2 5.,3 b as Q b Community Development office 105h West Hickory Street f d 115 7620 CITY of DENTON TEXAS Denton, a ~ {B 17) 3B3,77 772b Memorandum To: Frank Robbins, Executive Director of Planning and Community Development From: Eric BiHIM Human Services Specialist Date: March 9, 1994 Subject: Results of the March 1994 Count of Persons Without Pertnanent Housing y'. a Enclosed are the results of the March 2, 1994 Count of Persons Without Pemwwnt Housing. Community Development _aaff contends that these figures do not represent the total number of persons without permanent hc,;sing that are currently living in the city of Denton Conversadons with such persons revealed that they are often reluctant to go to shelters due to the adverse conditions associated with the sheltem On the night of the count, the weather was unseasonably warm, providing the opportunity for those who wished to do so, to sleep 'comfortably" outside. The majority of these persons where not able to be II i found, despite our visits to various sites where they have been known to reside. However, these results do represent the views and living conditions of 33 persons interviewed by 41 volunteers Also, eight children were observed. Twelve groups of two to four volunteers visited known sites mA spoke with the managers of six motels known to house persons without permanent housing. In addition, questionnaires were given to the Denton Gospel Mission and the Friends of the Family Women's Shelte r. Should you have any questions or comments you may contact me at ext 7234, Thanks, Eric R. Billips "Dedicated to Quality Service" Y ~ r a/ t n RESULTS FRO1S THE MARCH 1994 COUNT of a WITHOUT PERMANENT HOUSING PERSONS Conducted by the City of Denton Community Development Office 33 Adults * 8 Children Total Persons Observed: 41 1, Are you without a permanent place to live right now? 96% Yes 4% No How long have you been without a permanent place to live? 45% Less than 1 year 3% 6-10 years 15% 1-5 years 37% No answer 2. Where do you keep your personal property? 3% Hidden 24% With Them 12% Storage 6% 'hailer 4 % with Friend Answer 6% At Shelter 3% Truck 3, m you live by yourself, or is someone with you? 36% Alone 33% With someone 31% No answer 4. How long have you been in Denton? More than 10 years 30% Less than 1 year IS% 15% 1-5 years 40% No answer 0% 6.10 years et to be without a permanent place to live? 5• How did you g 41% Unemployment 3% Substance abuse E 9% Eviction 12% Family 34% No answer 6 In what kind of place do you usually sleep? 12% Anywhere possible 21% Hotel 9% Shelter 3% Shed 6% Under bridge 9% Truck 3% Empty House 3% Friends 3% Trailer 31% No answer Is that where you are sleeping tonight? 52% No answer 33% Yes 15% No What would it take to get you out of this situation? 1596 Extended Temporary Shelter 21% Employment 52% No 6% Transportation answer r, ;r 9. Do you worl. a part-time or full-time job? Ll 33% Employed 36% Unemployed 31 % No answe 10. How old are you? r~ $ Q 27% 20-30 6% Above 50 21% 31-40 8 Children 36% 41-50 It. Other information gathered I 13 Observed Sheltered 20 Observed Unsheltered Sex: 81% Male 19% Female ~ Ethnicity: 19% Afro-American 57% Anglo-American 24% 1.atino-American Percentages are based on the 33 adults that were observed. " r I i f , .r i 7~r w y!f y. +r i k1 ? q I i. .~yA^1~ V 1 M• r4 i , t s 1 F ~ r ATTACHMENT 3 ~1 n REINVENTING GOVERNMENT ; e ~S PRINCIPLES a"7 d 1. Catalytic Government: Steering Rather Than Rowinq. 2. Community-Owned Government: Empowering Rather Than Serving. i 3. Competitive Government: injecting competition into Service Delivery. 4. Mission Driven Government: Transforming Rule Driven organizations. 5. Results-Oriented Government: Funding Outcomes, Not Inputs. 6. Customer-Driven Government: Meeting Needs of the Customer, Not the Bureaucracy. 7. Enterprising Government: Earning Rather Than Spending. 8. Anticipatory Government: Prevention Rather Than Cure. 9. Decentralized Government: From Hierarchy to Participation and Teamwork. 10. Market-Oriented Government: Leveraging Change Through the EEE Market. 1 i 5 , i ':r i 4A V • ~r r 90.9 Cataivtio Government: steer ng Rnther Than Rowina.3~b d f3~b • Government Wines problem, helps assemble resources for others to uas, and monitors. • Government is a skillful buyer, leveraging various producers in ways that will accomplish policy objectives and the mission, eg. Hunzai Service, CDBG budgets. ' Mote policy managers, catalysts, and brokers. Fewer line workers. • Finding root causes of problems. Finding right answers and k~ solutions between yes and no. • Managers shop around, enable competition, experiment with multiple providers and different organizations, { Separate steering (policy setting, resource/funding delivery, and evaluation) from rowing (operations). • Alternatives to service delivery, incl 1. • Three sectors that deliver services: Public, Private, Voluntary and non-profit, incl. 2. i J I FA ~ j.l yf~ r r` I Y e.ry.. r MANY ARROWS IN THE QUIVER The 36 alternatives we have found to standard service delivery by public employees range from the traditional to the avante- garde. We have arbitrarily grouped them in three categories: Traditional 1. Creating Legal Rules and 3. TaK Policy Sanctions 6. Grants 2. Regulation or Deregulation 7. Subsidies 3. Monitoring and 8. Loans Investigation 9. Loan Guarantees 4. Licensiig 10. Contracting Innovative II. Franchising 20. Technical Assistance 12. Public-Private 21. Information Partnerships 22. Referral 13. Public•Pubik Partnerships 23. Volunteer 14. Quasi-Public Corporations 24. Vouchers IS. Public Enterprise 23. Impact Fees 16. Procurement 26. Catalyzing 11. Insurance Nongovernmental Efforts lg. Rewards 27. Convening 19. Changing Public Nongovernmental Leaden { Investment Policy 28. Jawboning Avant-Garde \_1 29. Seed Money 33. Quid Pro Quos I 30. Equity Investments 34, Demand Management I 31. Voluntary Associations 33. Sale. Exchange, or Use i 32. Coproduction or of Property Self-Help 36. Restructuring the Market Many of these methods can be used in combination. For exam. ple, when the city of Visalia helped create its nonprofit housing corporation, Visalians Interested in AFordable Housing(VIAH), it jawboned the private sector, catalyzed a nongovemmental ef- fort. provided seed money, sold property to VIAH, and offered technical assistance. For definitions and examples of each of the 36 methods, see appendix A. Several methods are also discussed In chapter 10, pp.290-298. ` r►~ s Gv TASKS BEST SUITED TO'EACH SECTOR (E = effective, 1 = ineffective, D depends on context) Public Private Third Best Suited to Public Sector Policy management E I D Regulation E I D Enforcement of equity E I E Prevention of discrimination E D D Prevention of exploitation E I E Promotion of social cohesion E I E Best Suited to Private Sector Economic tasks I E D Investment tasks I E D Profit generation I E I Promotion of self-sufficiency I E. D Best Suited to Third Sector f Social tasks D I E Tasks that require volunteer labor D I E Tasks that generate little profit D I E Promotion of individual responsibility I D E Promotion of community D 1 E Promotion of commitment to welfare of others D 1 E ry ~ j . IS 1 { m 3 A Commu ;«v Owtted Government: £maoxerinq Rather Than B ndIM • Push ownership and control out into the.. community. Examples: COPS Community oriented service delivery programs. Public housing run by tenants. Keep Denton beautiful. Adopt spots. Foster neighborhood organizations like NICE and the Owsley coalition. • Empowering citizens through participatory democracy. Examples: Futures projects and community wide strategic planning. Neighborhood plans enforced or funded with city help. • Government remains responsible for making sure services are delivered in ways according to community held values and priorities. Someone else than a city employee delivers the service and its performance is evaluated by government, which retains the ability to correct faulty service delivery. • Americans hunger for control over the matters that t directly affect their lives: Public safety, schools, development that would change their neighborhood. AiL Barman Driyen Governments Trane[ormia" Rule nrivett . oraaaitations. "Never tell people how to do things. Tell them what you want them to achieve and they will surprise you with their ingenuity." - Patton Eg. Nonprofits instead of HUD or public housing agencies to get around the over burdensome rules. • Rules for the 5% slow down, suppress, frustrate the 95%. • Government organizations are driven by (legal, financial, personnel) rulos and the budget. "They forget their agency's mission and settle for following its rules." Free employees, citizens, and agencies to pursue the organization's and community' nfiads missions with the most effective methods UM r t' 1 r CREATING MISSION-DRIVEN ORGANIZATIONS • Create a mission statement. -1b'F • organize around mission rather than around turf. • Create culture around mission. Example: Quality service. Self Sufficiency. • Create permission to fail. organizations that are not creating a reasonable number of mistakes aren't trying hard enough. - Peters and Wasserman. • A new accountability system. Rely on information about results. i Results-Oriented Government= )N01 ng Outcomes. Not Inputs. • Create service levels. • If you can demonstrate results, you can win public support. • What gets measured gets done. • Tie spending to results. eg. HSC agencies. §.L Anticipatory Governments Prevention Rathor Then Cure. • Police have focused on chasing down criminalu not on crime prevention. Not in Denton now. { I • Government finds the root cause, develops the means to prevent the problem from occurring, creates and fosters the market of providers who can deliver the service that will intervene. • Future Shock "Our political system ire future blind." Eg. 21st Century Committee strategic planning with entire community. Strategic thinking and acting, not planning. • Anticipate the future. • Long term budgeting. Eg. Consistent, multiyear, predictable funding of programs i that accomplish the mission. tr • Contingency funds for rainy days and opportunities. mom r . I~ { 1 ~ 1 ~y ♦ . I -^-1~ ATTACfiMENT 4 Sy ~ 204AI1 ~ } •y h' ~ - X50 .t6 - _ . 205.01 ~ J 205.02 I '204.02 `1 1' r,~ I .~hA, 101.0 I I 214.01 208 ' 213.02 j 203.01 ; ' .1 214.02 ti I 203.02 L- i 1T! 04 i CITY OF DENTON L.I 4~ ~ . CENSUS TRACT MAP _ _ _•1 - 217.05 e NEW - --i I ATTACHMENT 4 204.01 205.01 % - 205.02 204.02 •I ~'l ~ ~ ~ !01.01 1 ~ ~ 1 ( - + 214.01 208 cli , ' 213.02 203.01 t" J. r \ 214.02 ti -c • 203.02 Y • s , + : f Zi i atr OF DWON 1990 /.1 217.05 CENM IRAQ? W ter., l CITY - COUNC I IL i • rPe M t'~•~\'~ cc. i I u ugenCaNo. Apanda~tero ''r Date' - 9 tof~l Environmental Health CarvlCes 300 Woodrow Lane • Denton, Texas 76205 • (617) 383-7593 CITY OF DENTON MEMORANDUM j TO: Mayor and Members of the City Council f FROMI Lloyd V. Harrell, City Manager DATE: April 28, 1994 SUBJ: Public Access to Animals impounded by City when- an animal is impounded by the city the Code of Ordinance requires that it be held for a minimum of ninety-six cime (96~ eliod hours werdornot allow nonhatafEdmembers to being put up for adoption. During this ani p _ a have to have physical contact with the animal. After thenineta six (96) houadopter. rospec elapsed we will remove an animal from its run or cage for of the animal. However, a staff member will maintain physical d b Currently, the only approved exception to this policy wunle in the case of an animal that required medical attention. laws if it is tattooed, ore ifiit his ea identification tags, as required by microchip implant, we immediately attempt to contact the owner and advise him that the pet needs medical attention. On occasion we have even transported animals to the owners veterinarian. If the o,,n:er cannot be reached we will contact the veterinarian wha vaccinated the animal to determine if the animal { belongs CO°ne tof his regola o his clinic= clients and ascertain if the doctor wants the animal broUg ly when we encounter an animal that is severe traumatized or desperately ill and 1 we are unable to establish ownership of the animal, we euthanize it. Occasionally, when it appears an animal is or has been someone's well maintained pet and the injuries appear to be relativerians ly minor, but causing the animal who have ears, will ask one of controltceuter to nexaminethe animal sand eselect o the best to come course of action. These practices have been established for the protection of the animals, their owners, and the public in general. I 11 F.~ Printed on Recycled Paper f f >rx.~ v Y I Y.' NY Public Access Page _2_ ---v ---u 2of y If you require any additional information we will be happy to respond. Respectf lly submitted: Lloyd V. Harrell City Manager s 1 Prepared by: i ZZ Nonie Halo-Kull, Ma er Environmental Health 'Services i Approved: Betty Mc e , Executive Director Municipal Services/Economic Development 1 i j } f I ~Y t~ (a 1 1~ I i r 3 r DENTON HUMANE SOCIETY April le, 1994 Xayor Robert Castleberry 215 H. Xclinney Denton, T! 76201 Dear Xayor castisberrys An unfortunate incident occurred recently in which an adult female weimeraner with a severely fractured leg was held at Animal Control for two weeks without any medical attention. we of the Denton are restinermission call in m H one veterinarian society cares four animals ws rescue if,tin the futurs,twe see an animal that we believe is suffering from an injury or serious illness. This would represent no cost to the City of Denton and would be a public service on the part of the Denton Humane to the Denton community. Society if an injured animal is identified by a DNS volunteer o staff member at animal Control, we would like to have the veterinarian who works with D98 examine the animal, if the veterinarian determines that the animal is in pain and could benefit from treatment, we seek permission from the City council for bimlher to provide the treatment either on site or at their clinic. All expenses associated with the treatment will be paid by the Denton Humane society. In cases where an animal is in significant pain, we ask the council to consider authorising Animal control personnel to waive the 96 dour holding period so that the animal can be humanely and expediently euthanised. The Denton Humane society works closely with the staff at Animal control to try to find homes for unfortunate dogs and cats. We appreciate the compassion and concern with which the staff handle the animals in t'neir care. Their jobs are too often stressful and thankless positions. we believe the service we are offering would be helpful to the staff as well as injured animals. i P.O. Box 1972 • Denton TX • 76202 • 382.7387 i • it ':H. x-+~ Y 1 I 1 /A (~,~©/fly r ~1 Mdq We are asking that our request be included as an agenda item at one of the flay working sessions of the council. Please respond in writing as soon as possible so that we may plan our visit with the councils The sore quickly the proposed plan is put into action the less likely it will be that another animal will have to suffer as the waimeraner did. Thank you for your consideration. Barbara Coe. President Denton Humans eociety.Board of Directors vl E j 1 I i 1 1. C HN S r 1 .A III -CITY COUNCI i 43 ' 0 1 8 e ~ • 4Po M. 4 r. . • 4 f t ApendaMo. '0 ApenGaite CITY OF DENTON CITY COUNCIL MINUTES Dale .1 S March 29, 1994 The council convened into a Special Call Session on Tuesday, March 29, 1994 at 5:00 p.m. In the City Council Chambers. PRESENTz Mayor Castleberry; Mayor Pro Tom Smith; Council Members Cott, Perry, and Miller. ABSENT: Council Members Brock and chew 1• The Council considered adoption of an ordinance authorizing the issuance, sale, and delivery of City of Denton Certificates of obligation, series 1994, and approving and authorizing instruments and procedures relating thereto. Lloyd Harrell, City Manager, stated that this was the final step in the action for issuance of $3,225,000 of certificates of obligation. Those certificates would be used for the computer system for the police and fire departments and one for the library in addition to the City's annual lease for motor pool stock. David Medauich, First Southwest Company, stated that there were k eleven bids received for the certificates. comanies submitting bids along with the effective interest Those ate included: First Southwest Company and Stephens Inc. - 5.124; Smith Barney Shearson - 5.044; The Principal - 5.094; Nations Bank Capital Markets - 5.114; Service Asset Management - Securities - 5.204; Prudential Securities- 5.064; KidderPeaCbody - 1 5.114; Southwest Securities - 5.164; LaSalle Bank - 5.454; Merrill Lynch - 5.214. Medanich stated that Smith Barney Shearson had the lowest bid and recommended Council approve such. j The following ordinance was considered: +I J ~ NO. 94-057 AN ORDINANCE AUTHORIZING THE ISSUANCE, SALE, AND DELIVERY OF CITY OF DENTON CERTIFICATES OF OBLIGATION, SERIES 1994, AND APPROVING AND AUTHORIZING INSTRUMENTS AND PROCEDURES RELATING THERETO. Perry motioned, Smith seconded to adopt the ordinance. On roll vote, Cott "ayell, Miller "aye", Smith "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. I Following consideration of the above ordinance, the City council convened in the civil Defense Room. 4 i r` _ a. r City of Denton City Council Minutes March 29, 1994 Page 2'~ 2 a ~3s 2. The Council received a report, held a discussion and gave staff direction regarding a park dedication ordinance. Lloyd Harrell, City Manger, stated that the items which appeared on the mid-year retreat were either items from the annual retreat which Council wanted further discussion on or were items which the council had requested for retreat consideration. This item had been considered during the council retreat and Council had asked for continued discussion. This was not a new subject for council as other Council's had discussed it in prior years. Rich Dlugas, Director of Parke and Recreation, stated that in the fall of 1987 the Parks Department worked on a mandatory land dedication/fee in lieu of land policy. Components of this policy consisted of a mandatory dedication by developers of 3 acres per 1,000 population impact or one acre per 100 units developed. If land was not able to be dedicated, there would be a fee in lieu of land allowed. After many months of negotiations with developers, the Parks Board and the Planning and Zoning commission worked out a compromise program. Council Member Chew joined the meeting. Dlugas stated that in March of 1989 a resolution was approved by Council for a voluntary dedication policy. This was an 18 month process which started out as a mandatory policy, that through the i negotiations of the developers and the Planning and Zoning commission, resulted in a voluntary policy. Mandatory dedication was the right of a municipality to require developers to dedicate j 3 land for parks as a condition of the platting process. In ! situations where it was not feasible or desirable to secure land for parks, fees in lieu of land were allowed which were equal to ? the value of the land that a developer would otherwise be required to dedicate. The monies were used to purchase land for neighborhood parks or to develop existing neighborhood parks. He reviewed the existing voluntary land dedication policy plus an overhead which indicated the residential-multifamily housing permits issued March 1989 - January 1994. He also reviewed an overhead which indicated the amount of dollars which would have brought in fees in lieu of land with a mandatory policy. A fee survey of area municipalities regarding a mandatory park dedication ordinance had been done which Dlugas reviewed with Council. The majority of Denton"s park acreage was in two major parks and it was felt that the neighborhood parks were covering the needs of Denton. The concern was for the future growth of Denton and not having enough money to develop parks in the future. Mayor Pro T9m Smith asked whether the cities in the survey with a program of a monthly contribution amount on utility bills was a i 1 . S F k C W of Denton City Council Minutes _ March :9, 1994 y Page 3 mandatory program. Dlugas replied that that was a voluntary program. Irving would be instituting such a program in May and Richardson would begin in the summer. Irvi.was projecting to receive approximately $150- 200,000 a year on that program. City Manager Harrell stated that in the 1980's the mandatory park dedication requirement came to Council with the recommendation of the Parks and Recreation Board. The negotiated formula for the dedication was approved by all parties concerned including the developers and the Parks and Recreation Board. The development community requested that the City implement the policy on a voluntary trial basis. All developers had been aware of the policy and had been requested to comply. P.epresentation which was made at that point, was that if the policy was done on a voluntary basis, there would be compliance with the requirements. That had not been the case. The second issue was one of policy. The major concern was how, as a community, was the City going to provide for park land and park facilities in the future as the city grew. That could be done through a mandatory park dedication requirement or could be taken out of general property tax rates with bond issues and other revenue sources that would drive that need. Council Member Perry asked about the rational for the amount of the dedication. Dlugas replied that those figures were developed in 1987 during negotiations on a mandatory policy with the developers and the Planning and Zoning Commission. Council Member Perry asked if the values had changed since that time. Dlugas replied that the figures had been the same since 1989. Council Member Cott stated that this was not a time for a tax increase as there had just been one in the form a sales tax to offset ad valorem taxes. He felt that the concept of taxing had to play a part and looked at this as another tax increase. The community was on a positive roll and now was not the time to institute another tax. Mayor Pro Tem Smith stated that under the voluntary policy, in the last five years, only 5.925 acres had been donated. The voluntary policy was a failure. She suggested that the City look seriously at a dollar donation from citizens and if a mandatory dedication policy were again considered, that discussions with developers 3 i r F i r City of Denton City Council Minutes March 29, 1994 Page 4 again take place as they needed to be consulted regarding the process. Council Member suggested including the Parks Boardr anPro Tem Smith's d the Planning ands zoning commission in the discussions. definite was done Maor Pro there needed ' to Smith felt that be discussions with before the developers in the City. Richard Hayes stated that he liked the idea of restudying the issue under current economic circumstances. Park coverage of the City seemed to be very adequate. Development seemed to be on the up swing and a nurturing environment was needed to do business in the City. He felt it would be better to set the standard of easier, better and cheaper to do business in Denton. Rob Raynor stated that many of the developers who were involved in the first discussion of this policy were no longer in Denton. He t suggested that staff review the figures used for average values of ! homes as he felt they were too high. He hoped that the guidelines would be following the volunteer policy. Fred Gossett stated that there wero many factors involved with this issue. Builders who were here in the past were gone because they had gone out of business. The City kept adding requiremente to f developers such as sidewalks, set backs, etc. If the mandatory requirements were set, the City would become non-competitive +rith ~J other areas. He hoped that this would be a community effort and community discussion on the issue. Wade Harris stated that he was trying to develop entry level housing in the City. Under current standards with such items as left to develop the set backs and sidewalks, there was homes, He was trying to develop a park little with is development. The pieces of the puzzle kept affecting individuals at the lower end of the housing market. Council Member Brock joined the meeting. Council Member Miller felt that this was a complex issue as all wanted parks but there was the problem of how to pay for the parks. He suggested asking the Parks and Recreation Board to look at the issue and forecast future park needs. Council Member Chew suggested that the Parks and Recreation Board meet with the realtors and builders to determine a policy and then hold a public hearing. i c•. i I ~ i i is i City of Denton City Council Minutes ~j March 29, 1994 Page 5 Council Member Cott felt that it was not the Parks Board's place to determine this issue. He suggested that the Board determine what was needed and then have the developers address the Council. Mayor Castleberry stated that if the City had heavy building such as Flower Mound, this would be an easier issue to deal with. f Council Member Cott suggested that the Parks Board determine what was needed and then have the Council hold public hearings on how to achieve those needs. Council Member Miller felt that the developers needed to be involved in the process from the beginning along with the community. Mayor Pro Tem. Smith suggested neighborhood hearings similar to the ones held regarding South Lakes Park be held on the issue. Consensus of the Council was to send the issue to the Parks and Recreation Board and work with developers and the public on a policy. Joyce Poole suggested taking the issue to the vision group with comments to the Parks Board. Russell Bates suggested investigating teaming with the School District for a joint venture with parks. 3. The Council received a report, held a discussion and gave ~J staff direction regarding cable. T.V. funding. Bill Angelo, Director for Community Services, stated that the j government access channel was a good product ~n terms of broadcasting council meetings. The lighting, sound and color seemed better than the live production. There warj a problem at times with the sound and color balance. Don Andersen, Chief Video Systems Engineer for the University of North Texas, provided the City with a complete listing of equipment and cost which would allow for broadcast improvements to solve the audio problems and allow for constant color balance throughout the meeting. The total cost of broadcast enhancements would be $8,259.00 Additional production capabilities had not started at this time. Since the City had started production many requests had been received for smaller productions, Council had also requested a 10-15 minute video to be used during council breaks. At this time, the City did not have the equipment to edit such a video program. Fditing had been done at UNT but staff was not sure how long they would be able to continue. The City needed to purchase the equipment necessary to City of Denton City Council Minutes ~f. March 29, 1994V Page 6 do this editing if V wanted to continue such a program. The equipment necessary to do the editing and remote videos would cost approximately $10,000. The total cost of acquiring the new equipment was estimated at $19,104 with the remaining balance of the Sammons Cable equipment grant at $190910. Thus, there were adequate funds to cover the cost of the recommended equipment. If Council so desired, the equipment could be purchased soon. Another item to consider was the broadcasting of other board meetings in the City. Personnel cost, including benefits, for the broadcast would be approximately $22 per hour for a two-camera shoot utilizing one intern as the production director and two interns as camera operators. Cost of supplies per broadcast averaged approximately $12.00. Broadcasting the Planning and Zoning Commission meetings would cost approximately $2,256 per year based on an average three hours pcr meeting twice a month. There would also be some additional costs attributed to prorated equipment maintenance and amortiza►ion costs. The DISD agreement was another issue. Several meetings had been held with DISD representatives regarding the sharing of broadcast equipment and most of the details regarding School Board meeting broadcasts had been worked out. The DISD had not taken action as yet on the broadcasting. The DISD had asked about the possibility of contracting with the City to broadcast their meetings. The DISD would provide all of the static equipment (video toaster, tape deck, cables, etc.) with the City providing the mobile equipment f (cameras, tripods, headsets, etc.) and manpower for the broadcast. Advantages to such an agreement woule, be a cheaper over all price to citizens. There were some crncerns about the sharing of l equipment and who would be using that equipment. With such an agreement, the City would have total control over the handling of the equipment. In regards to the Cable TV franchise regulation, the two issues of lenchmark rate review and rate review resolution were relative. The federal regulations regarding the benchmark rate were being revised as the FCC had stated that they would be reconsidering the method in which they calculated the basic cable rate benchmark. The impact of this change on the City would not be significant but would cause some confusion for the City when Sammons filed their benchmark rate calculations next month. Once the City received the benchmark rate calculations from Sammons, it would be necessary to review the information to be sure of its accuracy and appropriateness. if the calculations were not too complicated, it might be possible for the city staff to conduct this review. There was a possibility that the City might want to bring in an outside consultant to conduct the review and report back to the Council through the CATV Advisory Board. An outside consultant would not cost more than approximately $10,000. i i A e t 4 C i M1 City of Denton city Council minutes March 29, 1994 Page 7 7d The final issue dealt with the rate review resolution. The resolution designating the city as a rate regulator would be taken to the CATV Advisory Board in April and to the Council during the first meeting in May. Sammons would be replacing all converters in the system during the next several months. Richard Foster, Public Information officer, stated that he felt the broadcast of tho meetings was going well. Staff was attempting to rebroadcast the meetings, but manpower to get the process completed was a factor to consider. Copies of the meetings were available at the Library for the public to check out. The Bulletin Board was being well used and many notices were being placed on the Board. The Parks and Library Departments were heavy users. There had been many requests from other departments to do videos and staff was working on short features which could be played during the Council break such as adopt-a-spot and composting at home. 1 City Manager Harrell stated that the City Council agendas were F placed on the bulletin board for public viewing. e 7 Council Member Cott suggested looking at the Sammons system for any s franchise fee disagreements during the past several years. He felt there was a need to broadcast any time the Council was in session. He asked if the Council had to keep its meetings on Tuesday. The DISD had their meetings on Tuesdays and there was a potential conflict with broadcastings. t s City Attorney Debra Drayovitch replied that the meeting day was set by ordinance and the council could change the day if it so desired. Mayor Pro Tem Smith asked if additional equipment would have to be purchased if the DISD contracted with the City. • Angelo stated that the static equipment such as cables would have r; to be on site. Those would be the items which could not be moved easily. Tho DISD had a budget to do that type of purchase. City personnel would move the cameras on the day of the broadcast. Council Member Miller asked if the DISD was aware that they might have to purchase extra equipment to upgrade the broadcast. Angelo replied that the DISD was aware that they would have to purchase some extra equipment, but not all of the same equipment as i the City, as the DISD had better lighting and sound equipment in o' their meeting room. Council Member Brock stated that she would like to broadcast every meeting as much of the process of decision making was made in the t .v 1p 1 Ry r City of Denton City Council Minutes March 29, 1994~`~-g~ - Page 8 T work session. The Council should be very active in trying to get all meetings broadcast. Mayor Castleberry felt that a change of Council night might cause problems. Council Member Cott stated that the DISD should bo informed that Tuesday was Council meeting nights. City Manager Harrell stated that the DISD knew that city events would be considered first ove,. C*_en events. Council Member Miller felt that much of the work of the Council took place in the work sessions. People did not see those discussions and Council needed to work on the issue of how to broadcast work sessions. Council Member Chew stated that if the Council continued to use this facility, the work sessions would have to be moved to the chambers. Mayor Pro Tem Smith stated that when City Hall was remodeled it would be a good tire to work on a facility which would accommodate the work sessions. Council Member Perry felt that the council needed a suitable place for a work session which would televise the meetings. He suggested holding off on an option until such a '3cility could be provided. Mayor Pro Tem Smith asked for the time frame for redoing City Hall. City Manager Harrell stated that it would be at least a year and a half until work was done on City Hall. Council Member Brock suggested doing a trial meeting of a work session in the Council Chambers to determine how to proceed. This would allow Council to determine what worked and what did not. She did not want to wait such a long time to begin the broadcasting of work sessions. Council Member Perry felt that there was no need to move from the current room unless for special occasions. He felt Council could do better in this setting as the members could speak directly to each other and there was better interaction in the Civil Defense Room. Council Member Brock stated that as a citizen, she had attended meetings in the Civil Defense Room and never felt that she belonged fl .yy M I f 'rl._~L •r•OI~__ City of Denton City Council Minutes y March 29, 1994 Page 9 QJ at the meeting. There were not enough chairs for the public at times and it was uncomfortable for citizens at times. Council Member Perry stated that he was in favor of the public being at the work session meetings but this was a place to work in a study mode and the Council worked well in this location. Mayor Castleberry stated that there had been a suggestion to wait and broadcast the work sessions after the building was remodeled. He asked if that was the Council consensus. Consensus of Council was to not wait until the building had been remodeled. i Council Member Miller suggested trying a work session meeting in the Council Chambers as the Civil Defense Room was not a user friendly room. Such a cession could be evaluated from a standpoint of citizens and council members needs. Council Member Chew felt that all meetings should be broadcar,ted for the public. Mayor Pro Tom Smith felt that the Council Chambers had the psychological effEv:. of the "judge" syndrome. There might be different feelings when entering such a room as the Council Chambers such as a more reserve and formal feeling and would not be conducive to free exchange. i Mayor Castleberry agreed with the suggestion of trying a work ` session upstairs. f Consensus of the Council was to proceed with a work session in the Council Chambers. Mayor Castleberry suggested the fourth Tuesday in April for a trial work session in the council chambers. City Manager Harrell stated that there was no budget allocation for televising more meetings than the Council's two regular meetings. 1 Additional televising would have to be a uudget issue. Mayor Pro Tom Smith stated that the new procedure could be implemented in October after the trial meeting. City Manager Harrell stated that the issues raised during the discussion could be placed in a budget package for Council i consideration during budget discussions. I t F 1, a' k f,! t City of Denton City Council Minutes March 29, 1994.~► Page 10 /00/75 Mayor Pro Tem Smith stated that if the City used the grant funds to purchase the new equipment, where would the funds come from to repair any broken equipment. Angelo stated that the equipment purchased was superior equipment t with a life expectancy of 5-7 years when used daily and the City-°s equipment was used less often than that. Council Member Miller felt that unless the procedure was terribly complicated, the Cable TV Advisory Board should be able to do the rate review. The Board could begin studying the issue now. Angelo replied that he felt the regulations would not be a complicated process to review. The Board had not gone through the actual rate regulation but had been kept up to date on the rate regulations, etc, The City would have 30 days from the rate increase request and after the request would havo 180 days to do the actual study. 4. The Council held a discussion regarding Council working relationships. Mayor Pro Tem Smith stated that this item dealt with respect for one another and communication among the Council Members. Council Member Perry felt that the Council should work with an expert in this area as it would be beneficial to Council and that would benefit the City. Mayor Pro Tem Smith suggested using the facilitator who was at the Council's annual planning session. Council Member Perry felt that that individual did not have enough expertise on that particular subject. The individual needed to facilitate communications, self-respect and respect for others. it was not that the Council did not already do this but there was always room for improvement and the possibility that it could be done better. Council Member Miller felt that such a session would have to be done in conjunction with Council work and not as a stand alone item. Council Member Brock asked if Council Member Perry had a specific person in mind. Council Member Perry replied no that there were many individuals who could perform this task. He was interested in dealing with a i ,p 3 r1 1 • I , . t I~ 9y-ela City of Denton City Council Minutes t- March 29, 1994 ✓',S""'777u_ Page 11 ~I or particular group of skills as apposed to a particular individual. Mayor Castleberry stated that he did not have an interest in such a program as there was no great need at this time. He felt that ' the facilitator had done good job at the last planning session. Council Member Brock stated that as the Council meetings were public the Council would be limited in what could be accomplished in interpersonal areas. Those types of sessions required individuals to get very frank which would not be appropriate for a public meeting. The nature of the situation would limit an accomplishment. Council Member Chew felt that if such a meeting were held staff micht be included to help justify the cost. Council Member Cott stated that sometimes it was difficult for colleagues to talk to each other. This type of person might help one to help understand the other. If there were a need for such an . individual, he would be for it. Council Member Miller felt that council was expobed to such sessions at TML and NLC ~ , plus what was done at the annual planning i session worked towards that goal. He had a problem devoting an entire session to such an issue. Council Member Perry stated that he had no problem working though planning items with such an expert. Mayor Pro Tom Smith asked what would be the and result of such a EE session. l Council Member merry felt that it would promote better ! communication among members and acceptance of one another with smoother interaction. Consensus of the couAcil was to not proceed with such a session. 5. The Council received a report and held a discussion regarding a mid-year budget update. E Kathy DuBose, Acting Executive Director of Finance, stated that the update was through the current year budget with a comparison with the prior year. The City was 424 into the budget year with 584 of the year remaining. Revenues were quite high with only 354 of the budget remaining. Compared to the prior year, the City was 134 over on taxes from the same point last year or approximately $200,000 over what had boon budgeted. This years budget was q r. E ~ s r Y City of Denton City Council Minutes March 29, 1994 s_'7 Page 12 .c predicated on a 6% increase over the estimate from last year. Council Member Miller stated that last year there was a newly imposed tax on utilities. He asked if that was in the base figure so that this was a true increase. DuBose replied yes that the increase went into effect in January of 1993. It was taken into consideration when the 6% forecast was done. City Manager Harrell stated that when the monthly budget estimates were done, it was projected that there would be less growth during that period of time. DuBose stated that the sales tax was higher than anticipated. She presented a comparison of assessed and estimated actual value of taxable property for the last ten years. Council Member Cott stated that the actual this year versus the actual last year was somewhat consistent in revenue and expenditure. The budget was so much different with a significant variance in the general fund budget in all items to the actual performance. He expressed concern with that. City Manager Harrell stated that one amount was the budgeted figure for the year and thus far in this fiscal year only a certain amount E had been had collected. E DuBose reviewed the revenues and expenditure for fiscal years 1993 and 1994. Expenditures were broken down by department such as general government, public safety, public works, and parks and recreation. Capital outlay was a separate item as they were a one- time purchase. She stated that the electric revenue had a more detailed report than in previous years and she reviewed the schedule of budget versus actual expense figures as noted in the agenda back-up. The water operating fund schedule of budget versus actual expenses was also reviewed as well as the wastewater operating budget. City Manager Harrell stated that he and the Finance Director reviewed this type of information on a monthly basis. Bob Nelson, Executive Director for Utilities, stated that the steam generation column would probably have a budget amendment at the end of the year due to TMPAfs Gibbons Creek machine being down for five weeks. That meant that the city had to generate more natural gas at a much higher price than anticipated. i a c 5 4 i i C .4 i t City of Denton City Council Minutes r -TTTS11]I " March 29, 1994 Page 12 I predicated on a 6% increase over the estimate from last year. Council Member Miller stated that last year there was a newly imposed tax on utilities. He asked if that was in the base figure so that this was a true increase. DuBose replied yes that the increase went into effect in January of 1993. It was taken into consideration when the 6% forecast was done. City Manager Harrell stated that when the monthly budget estimates were done, it was projected that there would be less growth during that period of time. DuBose stated that the sales tax was higher than anticipated. She presented a comparison of assessed and estimated actual value of taxable property for the last ter years. Council Member Cott stated that the actual this year versus the actual last year was somewhat consistent in revenue and expenditure. The budget was so much different with a significant variance in the general fund budget in all items to the actual performance. He expressed concern with that. City Manager Harrell stated that one amount was the budgeted figure for the year and thus far in this fiscal year only a certain amount had been had collected. DuBose reviewed the revenues and expenditure for fiscal years 1993 and 1994. Expenditures were broken down by department such as j general government, public safaty, public works, and parka and recreation. Capital outlay was a separate item as they were a one- time purchase. She stated that the electric revenue had a more detailed report than in previous years and she reviewed the schedule of budget versus actual expense figures as noted in the agenda back-up. The water operating fund schedule of budget versus actual expenses was also reviewed as well as the wastewater operating budget. City Manager Harrell stated that he and the Finance Director reviewed this type of information on a onthly basis. Bob Nelson, Executive Director for Utilities, stated that the steam generation column would probably have a budget amendment at the end of the year due to TMPAIs Gibbons Creek machine being down for five weeks. That meant that the City had to generate more natural gas at a much higher price than anticipated. r t d, i e Y 0 + 5 U City of Denton city council Minutes rr„ March 29, 1994 J.- Page 13 61°3S DuBose stated that with the sanitation operating fund, 41% of the revenues and 35% of the expenses had been taken with 42% of year completed. A majority of the fixed asset budget still remained. 6. The Council held a discussion of updating City Covnoii rules and procedures and gave staff direction. Debra Drayovitch, City Attorney, stated that it had been four years since the Council had completed a comprehensive revision of its rules and procedures. Several issues had been raised over; the past few months and staff felt it would be a good idea to share with Council some of those issues to consider. 1. An amendment to include the practice that a council member who had a personal interest or conflict with an issue on the agenda j would leave the chambers when the Council was considering that + item. Some of the City"s boards/commissions did not leave the room and felt that it was not necessary. If the Council followed that type of rule, the boards commissions would follow. d Mayor Pro Tem Smith asked if this would apply to any board that a Council Member would serve on even if it were a volunteer board. City Attorney Drayovitch replied that if the City was funding any j entity, it would be best to excuse that member from the meeting. j There had been instances where if an individual was not an officer of an organization, it would not be necessary to abstain in a matter. It was best to consider such issues on a case by case basis. Council Member Miller asked about a non-voting ex-officio member. He felt that that would not be a conflict of interest. City Attorney Drayovitch stated that that had been considered. if a council member were in a decision-making capacity when an organization was requesting funding from the city, that member should be excused. Council Member Miller stated that an ex-officio member did not fall in this area. City Attorney Drayovitch stated that the amendment would be dealing with personal interest. If a council member were a non-voting ex- of fioio member, there would be no conflict. She felt it was better to look at each particular situation. Council Member Miller felt that the amendment was doing more than i the law required. He suggested that it did not go too far beyond i i ~Gi n 5 4 G a x City of Denton City Council Minutes r 1~r March 29, 1994 V- Jy Page 14 ~yd ~SS that so that a council member could not serve as an ex-officio member with an organization. City Attorney Drayovitch stated that that was not the intent. The second item dealt with posting notices of meetings. She felt it would be a good idea to include a provision that City council subcommittees post agendas of their meetings. Item 3 dealt with the method by which council members placed items on the City Council agenda. Section 6.3 of the rules provided that the agenda would provide a time when the Mayor or any council member could bring before the Council any business. It did not give specifics regarding this procedure and Council might want to clarify that procedure. Council Member Chew felt that any council member should be able to place an item on the agenda such as the Dallas procedure. He would not like to be limited when placing an item on the agenda. City Manager Harrell stated that he understood the practice of raising an issue for discussion. one item of concern would be that the procedure would be so liberal that any member could ask that an item be placed on a work session for analysis. One member might i ask for an item which would require much staff time for discussion or one member might put many items on an agenda using much staff time in which no one had any interest. That could cause a problem r as it would involve much staff research for only one member. Council Member Chew stated that if that became a problem, the 1 € -J Council could change the procedure. He was not in favor of ! limiting the procedure for Council Members. council Member Miller stated that there was a case recently when he wanted to place an item on an agenda but because another member questioned the procedure, the Council voted on the matter and he did not have the right to put the item on the that the regulations applied most of time but notnalways tandpthere needed to be a consistent way to challenge the procedure. Council Member Chew felt that the Council should not be limited on new items and have a procedure for consideration of previous items. I Dallas had a procedure whereby the council requested an item on the agenda and the mayor placed it on within four weeks of the request. Mayor Castleberry asked about an item on the agenda which had previously been considered. If there was no limit on the process, an item could be on every agenda. He felt that Council should consider a time limit for such an item. A L] , . .S o! City of Denton City Council Minutes March 29, 1994 Page 15 Council Member Miller stated that a motion for reconsideration required a second and a vote. Reconsideration was provided for in the rules and regulations. City Attorney Drayovitch recommend changing the wording of the reconsideration of an item to "voting with the prevailing side" as opposed to the current wording which indicated "voting with the majority". The majority was not always the prevailing side. Another issue was when did reconsideration end and when did renewal come into play. The Council meeting was a session and under Roberts Rules of order motions to reconsider were to be made within the same session. Council Member Chew stated that a reconsideration was an item which had already been before Council and was not a new item. Any Council Member could place a new item on the agenda. To reconsider an item, the majority of the Council would have to want to reconsider an item up to a period of 6 months. After that the item would be a new item. City Attorney Drayovitch asked tkbout a tie vote procedure. Council Member Miller stated that if it were going to be a tie vote, the item should be deferred until the entire council was present. Mayor Castleberry asked what would happen if there was a case of a long term absence of a member for a tie vote. 4 Council Member Perry felt that whatever the procedure that it i should not be tied to predicting what an absent member might do with the vote. Mayor Pro Tem Smith asked if a reconsideration could only take place at the same meeting when decided. City meeting or Attorney the next subsequent h meeting with acsuspension a of that rules by four votes. Mayor Pro Tem. Smith felt that when the Council revisited an issue at the last meeting, it did so with inadequate information. When an item was revisited, there was a need to hoar all sides of an issue and have all the facts together. Council Member Cott felt that this was somewhat self-regulating. To get in a voting position, it could not be done alone. The council already had what was needed in the system. f 4 op~ 3 S City of Denton City Council Minutes March 291 1994 Page 16 Mayor Castleberry asked if this item needed to be placed on the annual planning session. Consensus of the Council was to place the item on the annual planning session- 7, The Council held discussion of water, sewer and transportation impact fees and gave staff direction. Bob Nelson, Executive Director for Utilities, presented the history of impact fees in the City. impact fees were investigated efrom Citizens 1984-1987 but not adopted. A Capital Recovery ee firm was committee was formed in 1986 and a major engineering commissioned to work with the committee in 1987. That report recommended "investigating possible use of assessments"but recommended postponing development of the fees pending proposed state legislation. No fee development program was commi i 8o9ned. An employee impact fee task force worked from August the State January 1994 on the issue rorata fees had been rendered ineffective legislature. Dentonts p but fees for and Denton ceased the collection of (Competition in rates was the developers were still applicable. reed biggest issue at this time impact fees andethosedwerembeingfuse Most neighboring cities to help pay for the oversizing of lines. Denton did not have those j fee and had to issue bonds or use current revenue for capital projects. i and Development, Frank Robbins, Executive Director for Planning involving stated that the State had a very definite process 1 procedures for adoption option of foimact und infthe.aq nda backup materials. impact roceed procedures for adCouncil Me need for the but was not psur the wantedttofproceed fees and the process. lie qq bringing the information to the with ouncil einstead of a committee. C Robbins replied that state law required that an advisory board be established and that the procedures outlined be followed. council Member Cott suggested giving the information to the Council and the Council determine if it wanted to go through the process or not. Robbins mould probably want to use wa nconsultantk and iitacould be the City a major budget issue. i t a ^i . e} City of Denton City Council Minutes ~91D~y I March 29, 1994` - Page 17 17Q council Member Cott suggested looking at the facts regarding the impact fees and determining whether or not to proceed. If the Council desired to proceed, then establish the committee. City Manger Harrell stated that if there was any interest in debating the subject on whether to take up consideration of impact f fees, the most logical procedure would be to present it as a major budget issue and let Council decide whether to allocate funds to briny on a consultant to develop what types of impact fees to consider. If the Council did not wish to fund the consultant, the issue would not be considered. ?f the Council wanted to fund a consultant, then the Council w~.'.ld be taking the next step and bringing someone in to develop land use assumptions and CIP and give an estimate per dwelling unit for the impact fee. At that point, the Council would have to make another determination whether or not to go forward. Council Member Cott stated that rather than make the assumption that this was needed, he would rather show what the need was for the impact fee. Was there a need for these fees. E City Manager Harrell stated that this was done with the Capital Improvement Program. That program developed what capital expenditures would be needed over the next six year period of time. The only way to finance those needs was through utility rates. Council Member Cott felt that the process sounded like the City was going to have impact fees and now would be talking about how to apply those fees. City Manager Harrell stated that staff was trying to show the process involved if Council decided to take up the question of impact fees. Council Member Brock stated that since the law was so precise the City would have to consider what the process was before deciding whether to take up an impact fee or not. Council Member Miller felt that the City needed to have information which indicated, over the next 10 years, what an impact fee would do and what would happen if there were no impact fees. Mayor Pro Tem Smith felt that a consultant was needed to do the j: figures and projections even before a decision was made whether or not to have the fees. City Manager Harrell stated that council could devote a period of j time at the annual planning session to talk about impact fees, .I t ~ r t . City of Denton city council Minutes March 29, 1994 `AV-i Page 18 1861-- is specifically with projections of current assumptions and impact on rates and taxes. This would help the Council decide whether or not to take on a consultant to develop those fees. An official from another city involved with impact fees could also discuss the procedure with Council. Consensus of the Council was to discuss the issue at the annual planning session with staff developing estimates. 8. The Council discussed and considered issues for the Council annual planning session including facilitator, place, and date and gave staff direction. City Manager Harrell stated that staff needed direction on dates for the annual planning session, a location and a facilitator. Consensus of the Council was tc hold the session on June 17-18, 1994. i Council Member Cott suggested keeping tht '~;~-,ing in Denton. Council Member Chew felt that there would be too many distractions if the meeting were held in town. Council Member Brock stated that it would be good for public relations if the meeting were held in Denton but that the point of the session was to get lots of work done. That was difficult to do in town. After discussion on location, consensus of Council was to appoint s Council Member Brock and Mayor Pro Tem. Smith to assist staff in j locating a facility. After discussion regarding a facilitator, consensus of council was to contact Bob Saunders or Joe Lanford as facilitator for the session. 91 The Council received a report, held a discussion and gave staff direction regarding proposed procedures and time schedule for the preparation of contracts and the allocation of hotel occupancy tax funds. Kathy DuBose, Acting Executive Director for Finance, presented information on when each contract would expire. A survey ha,' been completed with variwis neighboring cities regarding the allocation of Lalor funds. The survey indicated that Denton was the only area entity which contracted with recipients of the funding. The last time Council worked on renegotiating contracts with the entities, r r I V } City of Denton City Council Minutes l March 29, 1994 ! 9 QJ Page 19 a council subcommittee was formed to work with the Legal and Finance departments on the contracts. City Manager Harrell stated that there were other groups who would be eligible for funds which would like a procedure to have access to the Council as allocations were made. Council Member Chew suggested setting aside some of the money for a convention site for the City and not have such long term contracts with the entities. Council Member Brock asked how the percentages came to be as there seemed to be some disparities in the allocations. Council Member Miller suggested that the council consider extending the two contracts due to expire and have all the contracts expire at same time. A task force could bb established to work with the entities. Consensus of the Council was to have staff discuss with the entities to extend the two contracts due to expire in 1994 and have a task force set up to consider all of the contracts. With no further business, the meeting was adjourned at 9:40 p.m. BOB CASTLEBERRY, MAYOR JENNIFER WALTERS j CITY SECRETARY CITY OF DENTON, TEXAS. ACCOOIB8 t; ~t 7i7 7 r A-itf ice`. 41 I ~ R I ,t fff''' s CITY OF DENTON CITY COUNCIL MINUTES -IS90 April 5, 1994 The City Council convened into the Work Session of the City of Denton City Council on Tuesday, April 5, 1994 at 5:15 p.m, In the Civil Defense Room. PRESENT: Mayor Castleberry; Mayor Pro Tom Smith; Council Members Brock, Cott, Perry, and Miller. ABSENT: Council Member Chew 1. The Council convened into the Executive Session to discuss the following: A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 1. Considered action in the matter of the appeal of the decision of the TNRC in the application of Bolivar Water Surply Corporation for an amendment to CCN No. 112578; Docket Nos. 9824-C and 9447-C of the Public Utilities commission. 2. Considered action in Gaffney and Pitts claims. 3. Considered action in Noel Wood claim. B. Real Estate Under TEX. GOVOT CODE Sec. 551.072 1. Discussion regarding property acquisition on Foster Road and Mayhill Road. j C. Personnel/Bo?rd Appointments Under TEX. GOVT CODE j Sec. 551.074 Council Member .'how joined the meeting during the Executive session discussion. 2. The council received a report, held a discussion and gave staff direction regarding a City of Denton flag. Joseph Portugal, Assistant to the city Manager, stated that the logo would be used on all city letterhead, vehicles, signs, anything in public view. The existing supply of letterhead would be exhausted and then the new logo would be incorporated into the City's business cards, letterhead, and promotional materials. Council Member Cott asked if private citizens would be able to buy the flag. Mayor Castleberry felt that the City would need to copyright the logo. 0 S. Y _9 City of Denton City Council Minutes April 5, 1994 a f Page 2 Council Member Brock suggested using a darker blue and changing the colors with the blue and red. Mayor Castleberry stated that the problem in the past was that there was no consistency throughout the city. This would standardize it throughout the City. Mayor Pro Tem Smith agreed with the suggestion of using a darker color blue. Council Member Cott felt that the red on the outside gave the ability to see the flag a long distance. Mayor Castleberry stated that there was a need to standardize the red color also. Council Member Brock suggested changing the colors for comparison and also expressed a concern about the expense of having colored E stationary. Mayor Castleberry stated that there would be a flat charge for two colors and the more copies that were made, the more the cost would go down as long as the colors were standardized. Mayor Pro Tem Smith suggested adopting a policy regarding the use of the city flag. I 3 City Attorney Drayovitch stated that the city should apply for a j copyright for the logo also. 111 Council considered the next item while staff revised the sample 1 flag as suggested. E 3. The Council received a report, held a discussion and gave staff direction regarding the draft Board of Adjustment ordinance. Frank Robbins, Executive Director for Planning and Development, stated that he would like to review the sections of the ordinance and note any changes for the Council. Section 34-41 only had a minor rewording from the original ordinance regarding the { organization of the Board. There would be five members with two I alternates appointed and four votes were required to approve a variance. Section 35-42, dealing with the jurisdiction of the Board, listed the four actions which the Board could take. It could hear an appeal of any officer of the City; hear and consider nonconforming uses; evaluate and cause termination of a f nonconforming use; and could consider the replacement, renovation, remodeling or repair of a nonconforming use. A nonconforming use i .r c Q City of Denton City Council Minutes " ._J • 9 y April 5, 1994 Page 3 ~aT3-' was a use of land which did not conform to the zoning district it was in. The Board could hear variances of the standards of the Zoning ordinance such as setbacks and heigtts but not variances for the use of the property. The Board could also grant special exceptions which was a specifically determined situation. council Member Cott asked why a super majority was needed. Robbins replied that it was a requirement of the state law. Council Member Brock stated that a special exception was a change from one conforming use to another conforming use. Robbins replied that that was one kind of special exception. The ordinance recognized only one type of special exception. Sections 35-43, 35-44 and 35-45 relating to rules and procedures, notice of public hearings and appeals did not have any changes. Section 35- 46 regarding limitations on an appeal was a new section. The current ordinance had no limit on appeals. Section 35-47 was a new section and dealt with placing the burden of proof for an appeal on the applicant. Council Member Cott asked if limiting an appeal was a process which had happened frequently in Denton and why was the ordinance making i it more difficult to come to the City for relief. Robbins replied that this was standard procedure so that an i individual did not keep returning for the same appeal. Council Member Brock stated that a great deal of staff work was involved in an appeal and that section would eliminate the tendency for repeated returns to the Council for an item already considered. Council Member Cott felt that that section needed to be more user friendly. Robbins stated that Section 35-48 dealt with the amortization of uses and structures. The section added language regarding the termination of nonconforming uses by adding the variables which the Board must take into consideration before amortizing away a nonconforming use. Section 35-51 dealt with variances considered by the Board. Mayor Fro Tem Smith asked if the Zoning Ordinance Task Force recommended approval of the proposal. Robbins replied that this was the first recommendation to come from i that Task Force. j r ~ V t City of Denton City Council Minutes 5 ,Q~9 C/ April 5, 1994 ~f Page 3 b was a use of land which did not conform to the zoning district it was in. The Board could hear variances of the standards of the Zoning ordinance such as setbacks and heights but not variances for the use of the property. The Board could also grant special exceptions which was a specifically determined situation. Council Member Cott asked why a super majority was needed. Robbins replied that it was a requirement of the state law. Council Member Brock stated that a special exception was a change from one conforming use to another conforming use. Robbins replied that that was one kind of special exception. The ordinance recognized only one type of special exception. Sections 35-43, 35-44 and 35-45 relating to rules and procedures, notice of public hearings and appeals did not have any changes. Section 35- 46 regarding limitations on an appeal was a ntw section. The current ordinance had no limit on appeals. Section 35-47 was a new section and dealt with placing the burden of proof for an appeal on the applicant. Council Member Cott asked if limiting an appeal was a process which had happened frequently in Denton and why was the ordinance making i it more difficult to come to the City for relief. Robbins replied that this was standard procedure so that an individual did not keep returning for the same appeal. i Council Member Brock stated that a great deal of staff work was involved in an appeal and that section would eliminate the tendency for repeated returns to the Council for an item already considered. Council Member Cott felt that that section needed to be more user friendly. Robbins stated that Section 35-48 dealt with the amortization of uses and structures. The section added language regarding the termination of nonconforming uses by adding the variables which the Board must take into consideration before amortizing away a nonconforming use. Section 35-51 dealt with variances considered by the Board. Mayor Pro Tem. Smith asked if the Zoning Ordinance Task Force recommended approval of the proposal. Robbins replied that this was the first recommendation to come from that Task Force. j i f i myi" i E k City of Denton City Council Minutes - ~1 April 5, 1994 Page 4 Consensus of Council was to bring the item before Council for consideration at a future meeting, The Council returned to Item 12. 2. The Council received a report, held r. discussion and gave staff direction regarding a City of Denton flag. Joseph Portugal, Assistant to the City Manager, presented two versions of the flag with a blue outline versus a red outline. Consensus of the Council was to proceed with the blue outline and draft the necessary ordinances to adopt such. 4. The Council received a report, held a discussion and gave staff direction regarding the allocation of hotel occupancy tax j funds to match Certified Local Governments Program FY 1994 grant award. (The Historic Landmark Commission recommended approval.) Frank Robbins, Executive Director for Planning and Development, stated that the Historic Landmark Commission had found a way to move forward with historic preservation in Denton by matching with hotel/motel occupancy tax, the fifty percent grant which the State had already authorized for the City. The State had suggested that a survey be done of the historic structures in the City. There would be no effect on the city property taxpayers for the project. I The Historic Landmark Commission recommended that the survey be done and use the funds as indicated. Mayor Castleberry asked if the work would be done by a professional I outside source. ! Robbins replied correct. Council Member Perry asked how each property would be surveyed. Robbins replied that the surveyors would notice those structures. Council member Perry asked how an individual would have a building looked at by the group. Judith Abbott, Chair-Historic Landmark Commissi,-,n, stated that the surveyor would drive up and down every street and using set criteria would examine every structure and compare it with the criteria. A report would be prepared on these structures which met the standards. 4 t i a ' f city of Denton City Council Minutes 5~? j. ya f April 5, 1994 Page 5 City Manager Harrell stated that a notice could be prepared so that residents would know what was happening. Mayor Castleberry stated that if a structure was in the survey, it would not obligate the property owner to designate it as a historic landmark. Robbins replied correct. Council Member Chew stated that he had a concern regarding the use of the hotel/motel funds. He asked if there would be any more requests for the use of those funds before council looked at the contracts for the various organizations. City Manager Harrell stated that this was the first request to use the reserve funds and it was not likely that there would be many requests. Council Member Cott stated that every day that passed brought closer the possibility of losing some of these historic buildings. There was a need to bring the project together. Council Member Chew stated that he was not against the project. He felt that the request should have waited until the Council had looked at the contracts. I City Mat.ager Harrell stated that this program had acquired a 50% state grant so that it would only cost $11,000. if the City deferred the money, it might lose the funding. Consensus of the Council was to proceed with the p>.-oject. 5. The Council received a report, held a discussion and gave staff direction regarding Denton County Judge Jeff Moseley's request for a response regarding board memkership on the Upper Trinity Regional Water District. Due to a time constraint, this itrm was considered during the Regular Session under Miscellaneous Matters from the City Manager. The Council convened into the Regular Meeting on Tuesday, April 5, 1994 at 7t00 p.m. in the Council Chambers. PRESENTS Mayor Chew# Cott, Mayor erry, Pro T Miller. Council Members Brock, ASSENT: None i r ' Y t City of Denton city council minutes s~ April 5, 1994Or~ Page 6 1. Pledge of Allegiance The Council and members of the audience recited the pledge of Allegiance. 2. The council considered approval of a resolution of appreciation for Billy Jack Johnson. The following resolution was considered: NO. RA94-907 RESOLUTION IN APPRECIATION OF BILLY JACK JOHNSON Perry motioned, Smith seconded to approve the resolution. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "aye", perry ""aye", and Mayor Castleberry "aye". Motion carried unanimously. Mayor Castleberry presented the following proclamations: Believe It or NotI Can Week Texas Archeology Week Keep America Beautiful National Education Credit Week l 3. The Council received a citizen report from Dessis Goodson regarding SPAN. Ms. Goodson stated that SPAN's door to door service had not changed and that they were late pickling up Scaallerrss. The rider depended be riders to this service provided by SPAN. ready for pickup but did not provide the same service when called by riders. Riders were concerned with the lack of interest regarding the operation and conditions of SPAN. SPAN needed better personnel in all departments and vehicles needed to be up standards. The citizens of Denton deserved council members, a manager and mayor who would listen and take an interest in issues regarding the community. The community would be better served if all of them would resign and individuals appointed who would better serve the community. other riders felt the same way but would not speak as they felt it would not do any good. She would rather walk than ride the SPAN system, i xi 6 City of Denton City Council Minutes April 5, 1994QcY Page 7 TcJ' 4. Public Hearings A. The council held a public hearing and considered two variances to Chapter 34-114 of the Code of Ordinances (Subdivision and Land Development Regulations) regarding alleys in the proposed Woodrow Addition. The 2.0015 acre site was located on the west side of r Planni g and Zoninge~Comdirectly south of mission recommended rappro talt of both variances on March 23, 1994, 5-2). Frank Robbins, Executive Director for Planning and Development, stated that this variance was associated with a plat on the Consent Aenda. if the variances pulled from conside ration. we The n two avariances t dealt a with should alleys connecting to arterial streets. The unique situation of this property was that there were no other streets other than arterial streets adjoining the property. The only way out from an alley would be onto an arterial street. The second variance dealt with the separation of a street from an intersection. The standard was 400' and in this case, the distance would be 140f and approximately 310' to the intersection. The Planning and Zoning commission considered the site for problems with traffic and felt that all three variance criteria had been met. The Mayor opened the public hearing. i E No one spoke in favor. No one spoke in opposition. i The Mayor closed the public hearing. t Council Member Chew asked for the proximity of the proposal to Baldwin Street. Robbins indicated on an overhead the location of the proposal to Baldwin Street. Council Member Chew felt it was too close to Baldwin Street. Robbins replied that there was a set of standards for intersection no intersection other c driveways or question intersections too close. andthere distances. were The Council Member Perry asked if the alley would be wide enough for emergency equipment. Robbins replied correct. 'S j a r v t Y R City of Denton city Council Minutes April 5, 1994 Page 8 a Council Member Brock stated that if there was enough conflict with the trash pickup and the school traffic, it might be necessary to schedule trash pickup at a different time for an added safety element. Robbins replied that that could be done. Jerry Clark, Director of Engineering, stated that the traffic flow could be right in-right out with no left turn going across the street. There were less trips per day with the residential setting as opposed to a commercial setting. Council Member Brock felt that this would be a good use of the property. Brock motioned to approve, Chew seconded although he did not like the alley but felt that the proposal was good for development. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 1 5. Consent Agenda Brock motioned, Smith seconded to approve the Consent Agenda as presented. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. A. Bids and Purchase Orders3 it RFSP 11612 - Computer Equipment B. Plate and Replats 1 1. Preliminary plat of Lots 1 through 90 Block A, Woodrow Addition. The 2.0015 acre site was located on the west side of Woodrow Lane, directly south of Morse Street. (The Planning and Zoning Commission recommended approval at its meeting of March 23, 1994, 7-0.) C. Tax Refunds 16 Numed, Inc. for $901.26. 2. Lomas Mortgage Co. for Frank R. Kemerer for $1,362.33. f f E . 1 Y ~r 4, j a City of Denton City Council Minutes April 5, 1994 Page 9 3. Verl C. Lybbert at al for $577.98• I i 4Y Lawyers American Title for Karen C. Pepper for i $604.12. 6. Ordinances A. The council considered adoption of an ordinance accepting for the purchase competitive vmaterials, pequipment,~s ppliesn ora services contract RFSP ,01612) The following ordinance was considered: NO. 94-058 AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING A CONTRACT FO PROVIDIN? OHASE R THEMATERIALS, SUPPLIES OR SERVICES] THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. Smith motioned, Perry seconded to edopt the ordinance. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye$', Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carri unanimously. B. The council considered adoption of an ordinance amending 2 re truck portions roviding e for Article vehicles usedlexclusively to I routed p roviding for certain routes for transport ready-mix concretes P ~ vehicles possessing a state-issued overweight permit; providing addfoing a a portion of Prairie Street to the truck routel roviding for a i repeal of any ordinance in conflict therewith; p provision s hin the ereof.nax i tbity, 0provision; vioand lations providing g the for amount (The amount of of $2000.. Traffic Safety Commission recommended approval.) Jerry Clark, Director of Engineering, stated that staff had based changes of requirements for concrete trucks on the Garland and Mesquite ordinance. Those requirements were too low and were inaccurate. There had been much input from the ready-mix f companies. The proposal would adjust the truck route ordinance adjusted the front amount which would beaxleondown to the based on the 1600 pounds.si Itoalsoeraised trucks the and rear two axles where most of the load was carried. There were two typea of loads-one of which was an overload permit for state highways. There was a state permitting office in Austin which created the permits for that type of load and the intent was to i j t City of Denton City Council Minutes Al %it 50 1994 .._aq Paje 10 have that type of load remain on the State highways as much as possible. The adjustment to the 20,000 pound axle load would not hinder concrete trucks from delivering loads. The second kind of load was a standard load in which a truck could go on state highways or city streets. The proposed ordinance also took out the exemption for city vehicles and they would be asked to abide by the truck route ordinance. The exception to that would be for the solid waste trucks which needed to go throughout the neighborhoods. Staff had received clarification on the wording for an overweight vehicle. It was felt that this proposal would be a positive adjustment and made the ordinance user friendly. Council Member Cott asked how the industry felt about the ordinance. Clark replied that they seemed positive about the revisions and had worked with staff on those revisions. Council Member Brock asked if the proposal dealt exclusively with ready-mix concrete trucks. Clark replied correct as the other heavy loads were already addressed. i Council Member Brock stated that she had seen trucks on Bonnie Brae hauling heavy loads of dirt in dump trucks. Did they have an agreement with the City to use the route. t € Clark stated that the initial routing of the trucks had been done without an agreement. This was a new business in the area which I was hauling dirt and they agreed to assist with the repair of the f road. City Manager Harrell stated that approximately nine months ago staff had presoni:ed a comprehensive rewrite of the truck route ordinance. The Police Department had purchased equipment to start testing trucks which were off the truck route and might be in violation of the ordinance. As that process proceeded, it was found that ready-mix trucks could not qualify under the load limits which had been established. That caused the rewrite of that portion of the ordinance. The Traffic Safety Commission worked on a refinement to the truck route ordinance. The previous truck route ordinance dealt with other types of loads and the location of those routes. Council Member Cott asked on what basis did the cement trucks pay taxes to the City. E t f i 3 t F p { t f NY City of Denton City Council Minutes ~l April 5, 1994 Page 11~ des City Manager Harrell stated that there was no tax on trucks other than regular property taxes or sales tax. The City did not receive any of the revenue the trucks had to pay to the State for tho permits. Danny Patton, Lake Cities Concrete, stated that he was appreciative of the Traffic Safety Commission in helping with the solution to the problem with the original ordinance. He stated that he was in favor of the ordinance. Tony Strickland, Redi-Mix Concrete, stated thr,t he appreciated the consideration of the truck routes. His trucks used wider tires to help displace the weight of the trucks and reduce the damage to the streets, Kathy Devine, Traffic Safety Commission, stated that the City staff had worked well with the citizens on this proposal. The ordinance would allow the ready-mix companies to operate within the city of Denton. G City Manager Harrell stated that the City Attorney had recommended that if the Council was in favor of the ordinance to adopt the ordinance as presented in the backup and then would present the f clarifying amendment at a later meeting. ~1f The following ordinance was considered: j NO. 94-059 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING PORTIONS OF CHAPTER 18, ARTICLE II, DIVISION 2 RELATING TO TRUCK ROUTES; PROVIDING FOR THE WEIGHT OF VEHICLES USED EXCLUSIVELY TO TRANSPORT READY-MIX CONCRETE; PROVIDING FOR CERTAIN ROUTES FOR VEHICLES POSSESSING A STATE-ISSUED OVERWEIGHT PERMIT, ADDING A PORTION OF PRAIRIE STREET TO THE TRUCK ROUTE; PROVIDING FOR A REPEAL OF ANY ORDINANCE IN CONFLICT THEREWITH; PROVIDING FOR A SEVERABILITY PROVISION; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $200.00 FOR VIOLATIONS OF THE PROVISIONS HEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. Perry motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. C. The Council considered adoption of an ordinance authorizing the City Manager to execute an agreement between the { City of Denton and Melvin Hartline to purchase property. I i { F, c l City of Denton City Council Minutes April 5, 1994 - Page 12~ This item was pulled from consideration. D. The Council considered adoption of an ordinance naming the Leathers Playground at South Lakes Parks, "Eurekal" City Manager Harrell stated that Council had discussed this item at the last work session and an ordinance had been drafted per council direction. Brock motioned, Perry seconded to adopt the ordinance. Mayor Pro Tom Smith stated that since the time when Council had discussed this item and gave direction regarding the ordinance, she ~I had talked with many students, parents and interested citizens regarding the naming of the playground and she was convinced that Council's directive to staff to prepare an ordinance was based on, in the best case, incomplete information anal, in the worst case, erroneous information. She indicated that she would not vote for the ordinance, Council Me.rber Cott suggested palling the item for more information. Council Member Miller stated that Council had had considerable discussion at the last meeting regarding the naming of the playground. With the other suggested name for the playground there were some problems remembering the exact name suggested. Eurekal would not be confused with any other name. Mayor Pro Tem Smith stated that many of people who were very interested and very concerned were ready for the issue to be settled. The project was more important than what the name would be. on roll vote of the motion to name the playground Eureka 1, Brock 'laye'f, Cott "nay", Mii)er "eye", Smith "nay", Chew "nay", Parry "nay", and Mayor Castleberry "aye". Motion failed with a 3-4 vote. City Attorney Drayovitch stated that the Council could propose another name if it so desired and could amend the ordinance currently before the Council. Council Mombar Miller stated that at the last meeting this item had been moved ahead on the agenda in order to complete it before the Council went into Regular Session. That helped with the confusion regarding the presentation of the item in the Work Session and there was one individual who was late arriving at the meeting who did not get a chtnce to speak at the Work Session. h S °i City of Denton City Council Minutes April 5, 1994 Page 13 ~2013-` Miller motioned, Smith seconded to place the item on the next agenda and receive more input and discussion before determining a name. On roll vote, Brock ways", Cott "aye", Miller llaye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 7. Resolutions A. The Council considered approval of a resolution reappointing Lloyd V. Harrell and Rick Svehla, and appointing Kathy DuBose, Acting Executive Director for Finance, to the Board of Directors for the Denton Health Facilities Development Corporation, f Inc. Kathy DuBose, Acting Executive Director for Finance, stated that the resolution appointed her to the Board and reappointed the others. This was a non-profit public corporation created to promote and develop new, expanded or improved health facilities. Board members served 6 year terms. I The following resolution was considered: i NO. R94-013 A RESOLUTION APPOINTING MEMBERS TO THE BOARD OF DIRECTORS OF ( THE DENTON HEALTH FACILITIES DEVELOPMENT CORPORATION; AND DECLARING AN EFFECTIVE DATE. Cott motioned, Brock seconded to approve the resolution. on roll J vote, Brock "aye", Cott "aye", Miller "aye", Smith Itaye", Chew t "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 8. The Council considered nominations to the Plumbing and Mechanical Code Board and the Keep Denton Beautiful Board. Council Member Brock nominated Lee Caps to the Plumbing and Mechanical Code Board. Council Member Perry indicated that he was not ready for his nomination to the Keep Denton Beautiful Board. 9. Receive a Vision UFdate. Council Member Miller stated that the Cabinet had held a meeting that morning with the co-leaders of the impact areas. They heard reports from each group which were meeting regularly. It was felt that the project was well under way. There would be an open house I i d enton City council Minutes City of D April 5, 1994 `~T pS page 14 at the vision Room on Sunday from 2-4 P-m- ed that the vision Council Member st daily in the nearrfut re atVolunteers would keep the room op n from 10-2 p.m. for visitors. estions, concerns Council Member miller asked if there were any qu project. or comments from other Council Members regarding the pro 10. Miscellaneous matters from the City Manager. Lloyd Harrell, city Manager, stated that a tentativ date of Mayh4 had been selected for the quarterly meeting join the DISD had invited the courity judge and commissioners to joint luncheon. The council considered work Session Item 05• 5, The council received a report, held a discussion and gave staff direction regarding Denton County Judge Jeff Moseley's board membership on the Upper request for a response regarding Trinity Regional Water District. sta had Bob Nelson, Executive Director for Utilitarding as apd that point a to the been an ongoing difference of opinion r Upper Trinity Regional Water y at-large County position on the District Board. The oil from legislation indicated the that hot appointee would be appointed a list that prepared of individuals within the County. That list a the county for a selection. Denton County Directors on the reading of the law. The County had would be submitted to had a different op_ asked for the City's input on the issue. Sep' alosition communities served as a had expressed the opinion that the at-large Position appointed from such a list. This at-large p participating role on the Board and would be able to vote on financial matters. He understood that Carrollton and Lewai they would be responding to the Judge's letter indicating preferred that the at-large position be selected from a list supplied by the District. Several of the smaller communities agreed. Council Member Miller stated that it was the clear intent when the district was established that this participating member would come the Board. When the information was from slate recommended by aragraphs which changed the . there was a division in the p retyped meaning of the intent. i i a { City of Denton City Council Minutes April 5, 1994 page 15 340 ~',3x' Nelson replied that that was the intent of the original steering committee. There were two levels of memberships developed, contract membership and participating membership. The at-large position was developed so that a water supply corporation could respond with at least one member. The concern then developed of who should appoint that member. It was decided that a list would be developed by the Board and submitted to the County Commissioners for selection. In the process of codifying, the at-large position was confused with a different position. Council Member Perry asked if the position of the member cities was in accord with what Judge Moseley was asking. Nelson stated that it was not the same. Judge Moseley was asking whether the County had to select from a list or be allowed to determine that position. Council Member Cott felt that there needed to be control over the Board and Judge Moseley had presented an opportunity to help exercise that control. He hoped that the City would not take the same position with the City's landfill. He did not want a shared use of the landfill. City Man&,er Harrell stated that Lewisville and Carrollton had encouraged the County that if the County had a legal dispute regarding the way the statute was written that they seek an Attorney General's opinion as opposed to any legal action. Council Member Brock stated that she agreed with the position Bob Nelson had described that the individuals making direct appointments to the Board were the ones making an investment to the project. They were the entities who were committing to pay for the project. The County was barred by law from creating water supplies. It seemed appropriate that those paying should have a stronger voice over those not paying. She supported the position originally intended that the County make an appointment from a list given by the Board. Council Kember Chew indicated that he agreed with Council Member Brock on the procedure. Council Member Miller agreed with the others and also with the suggktstion of seeking an Attorney Generals opinion. Mi1Lir motioned, Chew seconded that the City,s position on the issi:u be that the County Commissions must choose an at-large revlresentative from a list given to them by the Board of Directors and that the County seek an Attorney General's opinion regarding ,G f r . _ 9y-oil City of Denton City Council Minutes [I' J~ April 5, 1994 35 ~;~j Page 16 v~✓ the issue rather than pursuing legal action. On roll vote, Brock "aye", Cott "nay", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried with a 6-1 vote. 11. Official Action on Executive Session Items: The following action was taken on items discussed during the Work Session Executive Session: Perry motioned, Smith seconded to authorize the Mayor to respond to the Bolivar Water Supply Corporation. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 12. New Business The following items of New Business were suggested by Council members for future agendas: A. Council Member Brock suggested that staff prepare for a budget consideration the idea of a 511 number for non-emergency calls to be able to route those calls in appropriate directions. 13. Executive Session: f E There was no Executive Session held during the Regular Session. With no further business, the meeting was adjourned at 8:45 p.m. i BOB CASTLEBERRY, MAYOR CITY OF DENTON$ TEXAS JENNIFER WALTERS CITY SECRETARY { CITY OF DENTON, TEXAS AC00018D r, , i LAITY COUNC r. rt r~ ITr1Y~l ' r i i i CC v ♦ • ~r i •rr►~ 9 r y Aflf~AdaMe. ~0/d• Apendait $ t~ta 5-3- 9~_ CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager DATE: April 22, 1994 SUBJECT: Request From the Owsley Coalition to Close Charlotte Street Between Avenue H and Bonnie Brae RECOMMENDATION: To temporarily close Charlotte Street, between Avenue H and Bonnie Brae on Friday, May 20, 1994, from 4:00 p.m. until 8:00 p.m., for an annual block party sponsored by the Owsley Coalition. SUMMARY: The Owsley Coalition has requested that the street be closed to provide adequate space and safety for those attending the block party. This year the event will have a circus theme for the children and includes participation by a number of United Way organizations. The purpose of the block party is to bring commr.nity services to the citizens of Southwest Denton. The Denton Independent School District and the Denton Police Department have also been actively involved in assisting in this neighborhood effort. This is the fourth block party at this location. The tenants and property managers affected by this closure have signed the attached petition. No tenant or property owner will be denied access since police will allow them through the barricades. The Police Chief and the Fire Chief have been advised of this event and have no safety concerns with this temporary street closure. Please advise if can provide additional information. RESPE I,LILY SUB ITTED, G/ 4 Lloyd V. Harrel City Manager r r I I rv A RMt.'Y~ F f I ~ i a F Y!M"~ h Vf Y1 ~IY ~I • V /~f Prepared bye y Josep Por uga Assistant to the City Manager i ! ~ Y Y •i f I ; I 1 ! I i F 6 i4ry 1 w April 11, 1994 .;1 f I+~ Joe Portugal APR 1 1 1994 City Managers Office 3ozF6 t_ J Denton, texas cln L Err ro The ovsley Coalition has scheduled it's annual block party for southwest Denton to be held on May 20, 1994 from 4:00 p.m. until 8:00 p.m. This 1 year's party will have a circus them for the kids and will again include participation by several United Way organizations. As in previous events we are again requesting that the City Council approve a terporary street closure for this activity during the above date and time frame. The closure request is for the following location: • Charlotts street between Ave H and Bonnie Sree This event continues to carpliment our Ccn"I ty Policing progra% and effords officers of the Police rLvartment to interact with the children and adult mmi- bers of the Cwsley neighborhood. Please contact me should additional information be needed and thanks for your atten ion to his matter. Green, Lt. Denton Police Dept. £)(t. 8188 t i II ,I R.; f j . I RF.OgEST FOR STREET CLO$LT 4 o f6 Organization Requesting Street Closures O w Slc.y C041067ro..1 Contact Persons G< j<_ CA<c.~o Address: 110 6ASe l/a.c. RZ Au6.-tv. 7c~ Phone Number: 11'1-, $U o- Dili Street To Be Closed: C 4h/`1p7 7~f- Date and Time To Be Closed: o s- a a- ~r4 - LI: =p ' 1' ~i Intersecting streets: ri Uc,. V4t- N L7oNNr( l3~AL Reason For Closures 13iocK P- 4,,7-Please complete the lower portion of this form. ALL property owners and/or tenants affected by the street closure MUST be contacte3 and must sign below with to indication of being in favor or in opposition to the street closure. Name of Property owner/ Address Authorised Favor/ Tenant of Property nature se I I l Cl ~ ~SDY ,~a ~uf~f_ 77L~lc~G t~ j 1. AJQQ iNCIL t/''. I~ 2. FI ~ mF - vu i 3. ! .Z 17 toeE~tl Cl9 4. a 5. - b, r 7. 8. 9. AMM000FC ~ S S~ i I t f 'j:\wpdoce\reso\charolot.res RESOLUTION NO. ~ S ~6 A RESOLUTION TEMPORARILY CLOSING CHARLOTTE STREET BETWEEN AVENUE H AND BONNIE BRAE STREET ON FRIDAY, MAY 20, 1994; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, James McDade, representing the "Owsley Coalition", is requesting that Charlotte Street, between Avenue H and Bonnie Brae Street, public streets within the corporate limits of the City of Denton, Texas, be temporarily closed to public vehicular traffic between the hours of 4:00 p.m. and 8:OD p.m. on Friday, May 20, 1994, for the purpose of having a "Block Party"; and WHEREAS, James McDade, representing the "Owsley Coalition", has assured the City that the tenants, property owners and property managers in this area have agreed to the temporary closing of this road and that no one will be denied access to their property; and WHEREAS, in order to provide adequate space for the said event and in order to protect the safety of citizens who attend, the City Council of the City of Denton deems it is necessary to temporarily I close a portion of "harlotte Street between Avenue H and Bonnie 3 Brae Street from the hours of 4:00 p.m. until 8:00 p.m. on Friday, May 20, 1994; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That Charlotte Street, between Avenue H and Bonnie Brae Street, a public street within the corporate limits of the I City of Denton, Texas, be temporarily closed to vehicular traffic from the hours of 4:00 p.m. to 8:o0 p.m. on Friday, May 20, 1994; NOW THEREFORE, F SECTION Ii. That the City Manager shall direct the appr( riate city Department to erect barricades on Charlotte Street between f Avenue H and Bonnie Brae, at 4:00 p.m. and to have the same removed at 8:00 7.m. on said date. S$~'j'ION Iii. That this Resolution shall become effective immEdiately upon its passage and approval. FI PASSED AND APPROVED this the day of , 1994. ?I BOB CASTLEBERRY, MAYOR .a z I K * tl 6 11-61 V -LAP Ga~6 ATTEST: JENNIFER WALTERSo CITY SECRETARY BY: j APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCHo CITY ATTORNEY i BY: j J, I x: x. P.y I ~Gy •MY A ~ Y I~ MM k r ' PAGE 2 :i I Mil COUN( r n.~r r do set.* • L i • 1 1r•, f f Jp . i v R APR-22-'Q4 FRI 16:41 ID: IfY OF DENTON UA TEL N0:817-566-8120 Anahda No. _ AQafldalte _ CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Receive an award from the Texas Water Utilities Association for the City of Denton Water Production Division winning the "Best RECOMMENDATION Tasting Water Contest" N/A SUMMARY: See attached memorandum and contest rules. BACKGROUND: U,ND: N/A PROGRAMS DEPARTMENTS OR GROUPS AFFECTED. N/A FISCAL IMPACT: N/A i RESP FULL S ED: 0 arre City Manager j Prepared b"y~p: ~ilQ~ty~ .t~wt Tim Fisher Name F Title: Water Production Manager Approved: ame % Title 2633C/3 S; Y. 4 ~ ~i i r N l r 4 I I Rs~s BLiT TASTING MtR CONTSBT 3 , y RULES AND R`IONS '(Adopted Itarcb 21, 1992) 2 EUBROU The se of the Best'Taating Plater contest is to promote and encp~ourage ~ the appropriate treatment of water from both surface and enc ground water sources to promote aesthetically pleasing water or the consumer. . ~pON4nR9e ' The annual statewide contest will be Sponsored by the Lab Analysts' Section (LAB) of the Taxes Water Utilities Association (TWUA . The regional short school contests will be sponsored by the LAS chapter nearest that region. The district contests will be sponsored by the US chapter nearest that district. A.. Samples submitted should be representative of the utility's treated produced water. Submission of specially treated (i.e. over and above t ter not treated by normally be ility# distributed any other the ,utility), , wa rols misrepresentation will be grounds for inconsistent disqualification. contest rules ; the B. A sample n may not beuncontesteddeclared category)esOnn yy default (by berg M district level a sample may be allowed to representd that i district at its regional contest upon approval by the Fscecutive Committee of LAS. Ost the regional level, a sample may allowed trove1pbysthe LAthat S Exegutive Commit eeu In the contest upon app event there is only, o,ie sample submitted in a category (surface or ground voter source) at the statewide annual content? the and there will l be b no declared null and void in that category C. Samples should follow sampling procedures. Submitting it sample which does not follow the sampling procedures (see SAMINd) will be diequalitied. . 4 1 1 N, 1 1 tt , Rrf-0Q a~vor.ING:- ll be representative of distribution or A. Type - All same1es all, colleoted within 49 hoofs of the and shall to entered. Collect samples so tap est inn hioh they are {no air bubbles in the contest in that there is no head speae container). Tefion~ B. Containers - Two 1 liter glass bottles with ~E aeionised liners. Jas should andwheatddried at 190'C eater rinsed, overnight. . - mples shall be immediately stored at 4'C on ice C. Handling ge until delivered for the contest. p. Labelingq - Samples shall be labeled with ttse± following informe£ion on a xesovabls labels submitting. 1. Name of utility or water corporation 2. District or region roprefientings 3. pate of collection. 4 Time of oolleetion. g. initials of collector. attached foray oust include the following E. Chain-of-custody ` Subm'"Al form informations (So* 1. Utility or Water corporation name. 2. Address. this 3. Director's names 4. District or region represented (if distriactf ~test~ depths j step may be omitted). r 1 g. so.irca of water (name of lake or river 6. eType)of treata+antl move surface water treatment With r sodium hydroxide, chlorine, and dwater treatment with phosphate ddditor ferric sor olm alum carbont ing Ioor g 4r or pq adjustment Using ufinv rbon filtration, on, ozonation,,eta.., ca .....sr:TFI i~eiolt:- or Unknowingly Any procer or supplier Who either lrn purpose y or goals of du violated the following rules or the defined d mined by the judges the contest(s) Will be disqualified as dotal onducting the,conteat~ whether at the statewide annual contssti regional short school contestr or a district contest. 2 i i 1 -!e it v' ft F 7N - SUMUTTAL AND ELIGIBILITY OF SMPLES S' y pTt"FRiCT CON'F8~2'I. ,Nny water utility or water supply cor oration which chemically treats voter to be served e (wells)ilinr su heafmanner asato source 4)r a % mound sourc improve the a-tsthetia quality of the water, and who has Who arar representatives s W who are members of the Texas Water Utilities opriatehariterlar Assoclationp may provided they peat all thee atasted (Hotel merely chlorinating water purchased from another entity (No for disinfection purposes doss Mt Conatitute treatment to improve the aesthetic quality). criteria: which the 1. samples must be submitted Ovid the d Dthey are istrict: bonding n Water utility has membarshipr p resentativ mesmbershipstintmore than hneavin District may only esubmitt ag sample in 2= contest. 2L Samples,must Meet all rogairements of that Uistrictts contest regarding the date and timet eta. 3. Samples must comply with all Water Tatting Contest Rules j as outlined in "Beat Tasti Water ontest oustodyt validity of rsampler including sampling, *to, 4. Samples may be entered in either the tei~striot rovided the category or, ground water c~itegor, p if the -J is holding a contest for each category. olde which category theywwi h to emnterl the they e is no emixed o category atagory•) 5. If the aupil~ria District to enter othe Regional Conteatt but the tt ity wishes approval of the they must receive both verbal and written app closest LAS chapter (who will be sponsoring the Regional Tasting Contest) and the District areivnnort dent. Mere y a&@* the the utility will nA be declared "designated representative" of that District. ON All Distriot contests shall be concluded (and/or designated reprodeent Aver ose )CO t setast one month prior to the appropriAs 3 r ~ i ' I S o~ ~ ~p~r cOt~BSS~- properly winners of District contests or the the District 1. only "designated representative" °g Regional Contest. documented lee to be Judged in. the ion (as may enter sip ion's a which reside in the e • submit samples to that Reg Onlyy ~ted bysTWOJ►) may des gn contest. ion's 2. Samples must meet all requirem4nts of that Rag Contest in regard to date, tins, eta. with all Water Testing Contest Rules o Tasting Water Contest Crit iople, i 31 Samples must comply with as outlined in chain-or-oustodyp validity inclludinng samplingr, eta. contest. to riate Region is not conducting a contest$, 4. If the app p to enter the state y verbal and writteapproval the but the utilit wishes they must race ve both verbal (who will be sponsoring this case LXS PsOcutive Com the Regional Chairman. In state Contest) and be declared a wlnner,.merely the will D9 ion. "fie utility representetivg" of that Reg design, i ST IL the Regional Contests or the pro erl 1, Only y ' w e: * of designated re resentative" of the Region may p documentedlbe Judged in the 6tnta contest. -enter sanp,ep • Contest ]aides ust comply with all water Testing Criteria" 2. Samples m "Best Tasting Water Ca nlidity of sampler as outiined,.i lingo chain-of-custodYr including setup eta. r 4 4 4■1l 1 I I Conducting a riav r Profile Water Tasting• Contest CAM) 1. Judges should not eat at least 30 minutes prior to any contest. Hands should should washed be- orne non-perfumed should also ' No perfumeklogn ' p remove lipstio 2. Set up four (4) standards, each with a;taste intensity of "2°. (Saga:. 1.5%1 aitrio acid, 0.425t► salt, 0.2%1 quinine monohydrochloride dihydrate, 0.0005%). 3. Use the sugar standard at the reinforoament standard between sate or tests. 4. Use Evian water or distilled/deionized water for the control bleu, or 5. shSalt free ould be used ktosclear hthe palate betweenastandardsCrackers) samples. 6. All judges should repeat the test on knowns, clear the palate, then check the control water. (This should be done immediately prior to the contlst). Sample Handling 1. Appoint °inJudge t a dHead oe not tnet0 will serve as control judge. 2. Bring all samples to ambient temperature. 3. Remove all labeling and relabel a l B s colas, assigning a i letter or number randomly B.Q. city 1 ■ x City 2 e B ppcity300 4. selectionsp based tun a coda created by the Header Judge. s- 1.04 Sample No. 1 1 3 4 a a judge 1 k B C D 8 Judge 2 B D a A 3 Judge 3 C D E A S i 5 f. ti t _rq i sample Handling cont. b~ E. Head Judge shall perform conductivity test or Q& test to ascertain all samples are legitinate. 6. Fill each judges cups according to randomized order as previously established. 7. Begin tasting. Judges should complete tasting samples at a particular sitting within ib x1nutes: . A. Judge each sample. 8. Judges should avoid making comments about the samplesp and shduld control faoidi expressions during the tasting.. C. Each judge must select and oirole the number on tha.sampie he/she r selects profile as sheet the best tasting corresponds water. g. the Head Judge shall tally the results exclusive of the other judges. No one also shall know the results until ' the time selected to announce the winner. 9. In case of a tie# a "taste off" between the tying samples will be conducted immediately until a winner can ba selected. it-no clear out winner can be selected after the tie-breaker has been conducted, then both samples shall be declared co-winners. i td 6 x C I p J~ Taste and Odor Dlem Taste PrsentatiCns chemicals al intensities 12 Taste _Cheo 2 4~ 0. 51 sugar sweet .202 .0252 .05, .10! ? Sour Cit~rio Acid z d.21 0~ 41 0.71 1.01 salty NaCl .001, .002, .004, Quini~e• .0005,; Sitter t drate ~Quin;ne Konohydrochloride Dit►Y Dott r GlaSS leg with Samplf Bottles I Wash. LiteDeionixed Water xi~sePT Acetone lined, rinse and heat at 180 C overnight. Water Samplers Collect without headspace, place on ico for transport and rsfigerate at 4 C, le in bottle to 25 C. sample presentation= Reat sample 10-15 minutes prier to m 1e place 60.200 oal sample in plastic sacupp(Qlastic cup should not imPart taste to the sample which is being 6ameled16 with panelists should become Sh0 dibe used tovreinforcet ability sto sweet tasting samples distinguish between intensities. previous Crackers (No-salt) should used .to cleanse mouth of taste during the tasting a n may liav be required t to achieve Distilled or deionized water should not ltoaallnpanellsts. x. necceptableiwater ers. A non-porjumed soap should be used to wash hands. afantaste an elists d should net wear cologne or perfame during the day should remove lipsticks also. odor session. Women I) ~oFB CITY ofDENTON, TEXAS MUNICIPAL BUILDING / 2I5E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM i o: Mayor and Members of the City Council s FROM: Lloyd Harrell, City Manager DATE: April 26, 1994 r i SUOJECT.• Texas Water Utilities Association (TWUA) 1 Best Tast/ng Water Contest The purpose of this memo Is to inform you that the City of Denton Water Production Division entered the Texas Water UvNities Assc adon's (TWUA) Bect Tasting Water Contest at the Annual Operators Short School in College Station last March and was declared the winnor of the surface water treatment competition. This contest has been sponsored by the Lab Analysts' Section (LAS) of the TWUA since 1988 and this was the first year Denton had entered the competition. The purpose of the contest Is to promote and encourage the treatment of both ground and surface water supplies to achieve aesthetically- leasing water for the consumer. This Is an annual statewide contest with competition at Me district, region and state levels of ft TWUA. Denton was sponsored by the North Texas District of the TWUA as their designated representative and competed with five other district-level winners (or representatives) and was declared the Arlington Regional winner last May. This allowed Denton to represent the Arlington Region at the statewide competition at the TWUA Annual School In College j Station where we competed with six other regional winners. The competition has a very specific set of rules and regulations which must be followed and the criteria for judging the contestants Is based upon the AWVIrA Flavor Profile Analysis procedure (see attached copy). `r The City of Denton's water treatment process to control taste and odor problems has varied over the years. In the past, we utrNired a powdered, actimled ca.+ion (PAC) feed system. This equipment had several drawbacks, including mechanical reliability problems, worker exposure to dust, and the storage of a highly reactive and moisture- sensitive material. During the early 1960s, this process was gradually phased out of service and the City experienced seasonal problems with taste and odor In the drinking water due to natural algae growth and decay cycles within Lake Lewisville and the lack of an adequate treatment process to deal with these problems. In 1986, the city added 8171566.8200 D/Fw METRO 434.2529 t r , 1 Texas Water Utilities Association (TWUA) Best Tasting Water Contest April 260 1994 Page 2 a potassium permanganate (KMnOj feed system at the raw water pump station for chemical oxidation pretreatment and to help comba' taste and odor problems. The location of this feed system allowed the use of the raw water transmission lines to be used for a contact zone for this chemical oxidation process. The mean travel time In the transmission line system ranges between 3 to 7 hours, depending upon the raw water pumping rate. An additional KMnO4 feed system was installed at the Water Treatment Plant as a part of the Phase 11 Upgrade of the facilities which were completed In 1988. This equipment allows the operators to utilize the floclsed basins as a second contact zone for chemical oxidation. Over the past several years, our operators have had a lot of success In effectively dealing with taste and odor problems using this new equipment. Additional b..)neflts of this process Include the elimination of pre-chlorination and its associated disinfection by-product problems andimprovemenis to the coagulation process and floc formation, From an economic perspective, our annual chemical budget for KMnO4 In FY93 was $53,600 (20 tons) which represents an average dose of 1.0 mg/i. Typically, this Is split approximately 50150 between the raw water pipeline and the floc/sed basin points of application. I would like to take this opportunity to express my congratulations to all of the Water Production employees for their hard work and dedication to their careers as water treatment professionals. At the present time, all of the divislon's supervisors, operations and maintenance personnel are certified operators with one employee certified at the A Level and 8 employees certified at the B Level. A special thanks Is extended to Alberto i Lopez, Supervisor of Water Plant Maintenance, for his efforts as the President of the !North Texas District of the TWUA In researching the application requirements and rules for the competition and coordinating the efforts to obtain the disMct:s sponsorship of Denton as their representative. Without his extra level of effort to assist us, we would not have been able to have entered this competition. i would also like to thank the operations group, supervised by Garry Greiner, which has , a combined total of over years of experience with the City of Dentons Water r 75 ears o f ve Treatment Plant. This group deserves special recognition since they are responsible for operating the pant on a continuous basis throughout the year which unfortunately Includes nights, weekends and holidays. These non-traditional work schedules often Impose a high level of personal sacrifice for the operators, The division's operating ' personnel are also faced with the challenges ofa rapidly changing regulatory environment which Is imposing an ever Increasing monitoring workload, a much tighter level of treatment performance to achieve, significantly reduced operational flexibility, and Increased pressure to maintain continuing education and training efforts to be cognizant of new regulations and water treatment technologies. This group has responded to these new challenges In a positive and prolesslonal manner and recognition and support from management Is well deserved. U foy Harrell c:Ih20_owd.wp5 V rR r ^ i I • i ~ r~r .r ' i rr+ I ~l ab0= MAP.. . ~6if~dh'o. AQenda►Se I CITY COUNCIL REPORT DATE: May 3, 1994 TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager 1 SUBJECT: Z-94-002, Zeta Tau Alpha Rezoning RECO:OSENDA'PION t The Planning and Zoning Commission recommends approval 6-0. E SUMMAR : r E The applicant is requesting rezoning of 1.098 acres located on the northwest corner of Avenue A and Underwood street from SF- 7 to Planned Development District and approval of a detailed plan. I$CKGROUNDi i See P&Z Report. $BQSi$jiL'SS. DEPARTMENx6 OR GROUPS AFFECTS Planning and Development Building Inspection Engineering FISCAL IMPACT: N/A Reap ully su ittedt Ll y V. Haire 1 Prepared byt City Manager ~ Debra GoodQ1n Urban Planner App ovedt d ank H. Robbins AICP r;- Executive Director Planning and Development Mjj S 9 PLANNING AND ZONING COMMISSION REPon I To: Denton City Council j Case No.s Z-94-002 Meeting Date: May 3, 1994 3 r GENERAL INFORMATION Applicants Robert Cunningham 2811 McKinney Avenue, Suite 207 Dallas, Texas 75204 i Current Owner: Zeta Tau Alpha Fraternity Housing Corp. 3450 Founders Road Indianapolis, Indiana 46268 Requested Action: Approve Planned Development District and detail plan for a sorority house Location and Size: Northwest corner of Avenue A and Underwood Street - 1.068 acres Surrounding Land Use and Zonings North - Single Family Residential/SF-7 South - City Fire Station/SF-7 East - Multi-family/MF-1 s west - Single Family Residential/SF-7 i Denton Development Plant Low Intensity Area SPECIAL INFORMATION Transportation. Additional dedication will be required along Avenue A to bring the right-of-way up to a minimum 301 width from its center line. Y Access to the proporty will be from Underwood Street not from Avenue A. i r " (Case 2-94-002) Page Two Sidewalks will be required along Avenue A and Underwood Street. Utilities: A 16 inch water line on Avenue A and a 6 inch water line on Underwood Street will provide service. An 8 inch sewer line on Avenue A and a 6 inch sewer line on Underwood Street will provide service. A fire hydrant is located in front of the i A and fire flow is adequate. Property on Avenue Electric service is available and adequate for the proposal. Drainage: No additional drainage improvements will be required. HISTORY This property is currently zoned SF-7 and contains two older single family residences. Both residences have driveways to Avenue A. The area itself contains some multi-family and a significant amount of single family residential rental properties due to its close proximity to the University of North Texas. i ANALYSIS This pro ~ posal is to locate tha Zeta Tau Alpha Sorority house on the property in question. The sorority house proposed is a two story structure with approximately 9,800 square feet. It will contain 20 dorm rooms with a total of 40 beds. There will also be accommodations for a house director, general living space, dining room and kitchen facilities. one driveway will be provided to Underwood Street with no access to Avenue A. Parking will be provided for fifty-five 10 vehicles which exceeds the Zoning Ordinance requirements for one space for each bedroom. The property contains a Th ten inches and over. eosxima ite has beentdesigned to that are t; a L t4 a (case Z-94-002) Page Three retain the majority of those trees - only nine will be removed. There are bufferyards proposed along the north and west property lines adjacent to the single family residential properties. There is a minimum of fifty feet to the proposed building with landscaped areas of ten feet in eidth with a canopy and understory trees being installed. A six foot wood j fence is also proposed along these property lines. ti The property is in Intensity Area 118 which is a Low Intensity Area. The Denton Devlalopment Plan encourages that the residential character of a neighborhood be preserved to the extent possible with emphasis placed on the protection of older neighborhoods. The applicant has designed a project that contains a great amount of landscaping and that is in keeping with residential character. This intensity area is over allocated with 202* of its intensity allocated. In those areas where disproportionate allocation of intensity has already been granted, the proposal is evaluated in reference to the least intense, most logical land use. The effect on the surrounding areas and ' compatibility with other policies of the DDP should also be reviewed. With the fire station to the south and multi-family to the east, and the proximity to the University of North Texas, a sorority house would be one of the most logical uses. M NOTIFICATION I 1 Twenty-six notices were sent to property owners within 200 feet of the property in question. To date no responses have been received. The applicant held a neighborhood meeting on March 30, 1994. Notices were sent to all property owners that were listed on the City's 200 foot mailing list. Several residents and owners attended the meeting. One area of concern was the potential for multi-family zoning to continue to encroach into the neighborhood. The general consensus was that the proposal for the sorority house was acceptable. I f i I I Y O"' r Ol a']pw (Case Z-94-002 'ir''i~ } Page Four a,_ J" sod ~6 RECOMMENDATION Planning and Zoning commission recommends a J 002. pproval of Case 94- I ALTERNATIVES i 2. Approve the ppetition with additional conditions k 3. Deny the petition 4. Postpone action ATTACHMENTS i 1. Location Map 2. Detail Plan 3. Planning and Zoning Commission Minutes of April 13, 1994 ! W . ~e e x' a. ~A yMy+~. Pi y A Y ! a,~ v1 I r PRO J,ECT LOCATION Gomm" A 9 f~.r b ..OQf1MiLQ~!_ lA~WliE C ~ v ~ c 1MELLIA N~' A AL f pl~ • r 04 8 - - _•H - ~ e~~ Q ieY E ~ t EA CKA. a bQj Sp, n ><h k s' i MC G~ A N I'l L . • ~fE ATY , , l i [ /QTY 13J ou ,ecwTM a 4 s r•- ce r IOU _ ■ ►~f11 :zr I I t, y n,:s.~ _ ATTACHMENT z~~ NORTH Zeta Tau Alpha WCH PNOO hut! W~e/<yrw 1 a K~ ~~U°n' w o'sJ i+wr•.~w4 a. VI. A.+'. s -ol.z a•au.. , Y'r alp .0 w+ r P04pl Qt 4 ) aL M _ f u•s a r~N"rnw o 1313 i • I z 1 1 .fool r ! z I IV. 7 r Icy so•or4 i 1 _ I L I 4 NA a wrrtr I tfi •r ` , r Lforie '1 " j r r b v 1 was i (M No•) i i r 'Q - _ pr°ru~• M 4e P"" m 'k oil w/ It% 5W, Svc" NO. 1* 4 i 1 40 I -jjam~~ nwwta Pilzs~'oxr) I ell$ 4 .~a~aN r+oaa rear $00A C~ 00 1q+srw L4Yd~,f f ffr ; ;v'*r ~i~ $0 MSG, I .r I 1~~ so:~na ~ "nw clvnotia..r pyrucr•4roc err Site Plan I Date: 4/04 Scale: None y . ,Cq/ ,,I yQ ATTACHMENT 2V,'~ _~..3 Zeta Tau Alpha 'Tb NORTH t I TABULATIONS _...,a gGe51f. ~i.F , i.eYoB A p~l,vc3. coVE~+roE S,~SP~~i~5A~.5F ~ 11,~i~, ~MP~l~vIDU~ SuI~. RaTlO• e~tsST' QJ`2?15F/qr,~5~G5P = I'1,8~u E IMMFVA0US supLF. RArio-NEW ~2i'b'J55~ 4G154v 5P = ¢910% F}*tzlctNC9 Aug r~,ooo s~ oTr+aa pr•,v:NC~ i, 335 5,F eLG7a. fWTf RINT 01000 e F ,~1► o F, leloOf+~f 41Tt: A RATIO(FAk) F/4-4 164(o SF -m'0% NO, pt= fl~wl»G SP~ISs 55TH cX 14 + 1-0 F ~ KicxaE bL.Pew. HGT, MOTES. I IRS FUNcroN OFTNE bUltbINGWI6uBG 5tUt7ENT HOUSING LW/ -j A cl k-,TI OF (40) VILI E~.115 r (I) r~E LARecrorz. I AW0tvVt;ATI00 Wilt- ;3E IN(W) 'Z ARSON 5W20Vw v. j4OPiTIONAU4 TFleft WilL 06 A GENUAI. I.VING ,)kCe1 WIw 65 GMATOr ok TPAPITION~L AM 0 NCOeARANGE REFea. -ro FePwrflNre SLIVEy FOI- MANCfE OF INFO, Site Plan i ` Dates 416/94 Scale: None -i d r .t ;3 k` L. r i~ a ATTACHMENT 3 nC~~- - Minutes p&Z Commission ;1 N p l51f7I +~J~ R (u} F r April 13, 1994 Page 5 $ ~ III. Hold a public hearing and consider rezoning l.ob8 acres from SF-7 to Planned Development and consider a detailed plan for Zeta Tau Alpha to locate a sorority house at the northwest corner of Avenue A and Underwood Street. STAFF REPORT: was given by Debra Goodwin. Ms. Goodwin said the request was to be able to locate Zeta Tau Sorority house on the property in question. The sorority I house will be a two story structure with about 9,800 square feet. It will contain 20 dorm rooms with a total of 40 beds. There will be a house director, and general living facilities. The property is currently zoned SF-7 and contains two older single family residences. All utilities are in place. There will be additional dedication required along Avenue A to bring the right-or-way up to a minimum 30 foot width. Access to the property will be from Underwood Street not from Avenue A. One driveway will be provided to Underwood Street with no access to Avenue A. Parki,,ig will be provided for fifty-five vehicles which will exceed the Zoning Ordinance requirement. The property is heavily wooded and the design will retain the majority of the trees. Nine trees would be lost out of twenty-four. Sufferyards are proposed along the north and i west property lines adjacent to the single family residential ? properties. Landscaping and a six foot fence is also proposed along the property lines. property is located in a low intensity area. The project will maintain the residential character of the neighborhood. i Twenty-six notices were mailed ovt. Two responses w-ire received in favor and one in opposition. A neighborhood meeting was held on March 30, 1994. Several residents and owners attended the meeting. One of the main concerns was the potential. for multi-family zoning to continue to encroach into the he residents agreed that neighborhood. T the sorority house would be acceptable. RECOMMENDATION: Staff recommended approval of Case 94-002. Mr. Engelbrecht stated that there would be an increase in vehicle trips per day at the intersection of Underwood and Avenue A. He said Avenue A to Underwood would be used to get to the facility. He said his main concern was with the students leaving in the morning making a left turn off of Underwood onto Avenue A could be a problem. i k i v ~ r Minutes P&Z Commission April 13, 1994 Page 6 Ms. Goodwin said with a sorority house the traffic would not be an impact at peak hours. Mr. Engelbrecht asked if Underwood going west went to the access road. Ms. Goodwin said Underwood ran into to McCormick and then to the access road. Mr. Engelbrecht said he was concerned about trying to make a turn from Underwood onto Avenue A. He said he thought it might be a suicide mission. Mr. Cochran said it was a bad intersection. PETITIONER: Robert Cunningham, 2811 McKinny Avenue, Suite 207, Dallas Texas 75204. Mr. Cunningham said he was the architect for Zeta Tau Alpha National Housing corporation. He said they were requesting a change from SF7 toning to a PD. He said he felt that the property would be well suited for the sorority. The project would be well located within walking distance to campus. The addition of the project would enhance the neighborhood. and he felt they would be a good neighbor. Mr. Cunningham said the sorority was right at the corner and not really directly } in the neighborhood. It was his opinion that the widening of Avenue A has helped some of the traffic problems. The property has been on the market for some time and could not be sold as a single family residence. Mr. Cunningham explained that Zeta Tau was a womans organiza- tion not a fraternity. A sorority house has very little in common with a fraternity. They are built to be very compatible with the neighborhood. There will be no party room. A house director will live on the property. No alcohol will be allowed. He said he did not feel that the homes located on the property would be owner occupied at any time in the future. Revisions of the site plan were made to address the concerns of the city staff. The landscaping would enhance j the area. There will be ample parking. The parking lot would 1 not function as a fire lane. It could actually accommodate about 80 cars. A fence and landscape buffers would be con- structed on the north and west property lines. He said he had received two letters in favor of the sorority. In favors JoAnn Dooley, 1118 Avenue A. Ms. Dooley said the E Dooley family tried to find families to move into the homes. v S y ~ ~ I Minutes P&Z Commission April 13, 1994 Page 7 She said her family had lived in the area for 41 years. The sorority contacted the family two years ago. We tried again after lowering the price to find families to buy the homes. She said she felt that we had no choice. She said her family tried to find the best choice for the neighbors. Ms. Dooley said she wanted to be proud of what goes in there. The family decided they would rather have the sorority instead of apartments. Many of the trees will be saved. The corner is not a good place to raise a family anymore. Ms. Dooley said she felt that the sorority would be good for the neighborhood. Donald Dooley, 1118 Avenue A. Mr. Dooley said he had lived in the area since he was 6 years old. He said the older home on the corner can not be repaired. He said one of the reasons the property could not be sold to a family was the amount of property. It was unreasonable. of the 26 notices sent out, most of the notices received were in favor. Most of the houses in the area are college rental property. There are only two home owners in the area. Most of the surrounding area is rental property. The street has been widened twice which will help with the traffic problem. He did not feel that the traffic should be an issue. Be3sie Morris, 1328 Underwood. Ms. Morris said she owned her property for 55 years. She said she thought the sorority would be good for the area. Ms. Morris said her property was i west of the proposed location for the sorority 100 feet, only 3 home owners live on the property. She said she would like to see something nice go in there. The house in question is beyond repair. Whatever does get built on the location will. have to be large because of the amount of property. The neighbors would rather have the sorority instead of the apartment. She did not feel that traffic would be a problem. She said if the sorority had parties she wanted to be invited. Ida Hassler, 912 Chadwick, Richardson, Texas. Ms. Hassler said she was the National Chairman of the chapter Financial Management Committee for Zeta Tau Alpha. They are a part of the national housing authority. They have regular repairs and renovations. The chapter has 20 million dollars in operating budgets every year. There is great support and stability among the chapter. The sorority would be a good neighbor. i Scott Langford, 1722 Wisteria. Mr. Langford said he was the grandson of A.P. `Dooley who lived on the property. He said f i i 4 & S c r 'd 0/0 Minutes P&Z Commission f April 13, 1994r_._.~- - Page 8 he had been a police officer for the City of Denton for the last eleven years. Mr. Langford attended the homeowners meeting and the general opinion was that the sorority would be a positive addition to the neighborhood. The State is hoping to put stop lights at the intersection of McCormick and I-35. He said he has yet to go to a sorority house for loud parties. t Ask that the request be granted as a controlled use instead of apartments. In opposition: None i RECOMMENDATION: Staff recommended approval. Mr. Norton made the motion to approve case 2-94-002. Mr. Cochran seconded and the motion carried unanimously (6-0). IV. Southridge Estates. a. Hold a public hearing and consider rezoning from SFlo to Planned Development, approval of a detail plan, and a variance to the Subdivision and Land Development j Regulations for a Planned Development District of i 43.792 acres of property located on Lillian Miller Parkway south of the Southridge Shopping Center. STAFF REPORT: given by Debra Goodwin. Ms. Goodwin reported that the 43.792 acre tract of land is located on Lillian Miller south of Southridge Shopping Center. Presently 26.192 acres of this property is zoned SF10. The remaining 17.6 acres designated Planned Development District 87. PD 87 will allow 106 units on that 17.6 acres. THe PD was approved in 1984 and included a total of 83.2 acres of land on both sides of Lillian Miller. The property was designated for various densities of single family residential. The PD was amended in 1993 approving a new detail plan on the 9.296 acres on the west side of Lillian Miller Parkway for 16 residential lots. A small section (.330 acre) was also j removed from PD87 and zoned SF10. The same property was 1 originally approved for a maximum of 40 units. The property is currently vacant. The detail plan contains 136 single family detached residential lots. The development is designed with two access points to Lillian Miller, one at Southridge Drive and the second 1,100 feet of that access. The majority E of the streets within the subdivision are public right-of-way, however, four street "bubbles exist. These bubbles will t } 1 i i1\wpd0c9\0rd\zatataua.c1rd 3 -q~l ORDINANCE N0. )3 a~(A AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR A CHANGE FROM ONE-FAMILY (SF-7) TO PLANNED DEVELOPMENT (PD) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION FOR 1.068 ACRES OF LAND LOCATED AT THE NORTHWEST CORNER OF AVENUE A AND UNDERWOOD STREET; PROVIDING FOR THE APPROVAL OF A DETAIL PLAN; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $20000 FOR VIOLATIONS THEREOF; PROVIDING FOR PUBLICATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Zeta Tau Alpha Housing Corporation has applied for a change in zoning for 1.068 acres of land from SF-7 to Planned Development District; and WHEREAS, on April 13, 1994, tha Planning and Zoning commission recommended approval of the requested change in zoning; and t WHEREAS, the City Cctincil finds that the change in zoning will be in compliance with the Denton Development Plan; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS. SECTION I. That the zoning district classification and use designation of the 1.068 acres of land described in Exhibit A, attached hereto and incorporated into this ordinance by reference, is changed from one-family (SF-7) to Planned Development (PD) zoning district classification and use designation under the t comprehensive zoning ordinance of the City of Denton, Texas. BECTON I. That Exhibit B, attached hereto and incorporated into thii ordinance by reference, is approved as the Detail Plan for the district in accordance with Division 2 of Article IV of Chapter 35 of the Code of ordinances. SECTION III. That the city's official, zoning map is ame:~ded to ! show the change in zoning district classification. SECTION IV, That any person violating any provision of this ordinance shall, upon corviction, be fined a sum not exceeding $2,000.00. Each day that r, provision of this ordinance is violated shall constitute a separate and distinct offense. SECTION V, That this ordinance shall become effective fourteen (14) days from the date of its past,A-ge, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. f N11 1 }yYYy WFN..i Y,S II PASSED AND APPROVED this the day of , 1994. i BOB CASTLEBERRY, MAYOR a 3 i ATTEST: JENNIFER WALTERS, CITY SECRETARY 0 BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: LA at alp ~°Y 1 .F f A r PAGE 2 S r 4 S', ~'twc C' w, ' ,e r.t 1• pry „ EXHIBIT A STATE OfIMS to COUNTY OF OENTOk; WHEREAS We Zeta Tau Mpha Natgryl Housing Corporatnsn we a» ownen of tul Carlin Id tract or parcel to land seuated in the E PuchaLSld Swvey Absbact Number 996, in tM Coy and County of Denton. Teas, beirng a;art d thal r6min fay Conveyed tH deed hom Jess Burch, et al to Mired Dooley and wife Ruth Dooley recorded in V4urne 312. Poe 636. Deed Records. Denton County, Texas, and berg all that crrcahn tract of land described in abandonment of rghlolvny by ordnance 90-0:5. recorded n Volume 2741, Pape 704, Reat Properly Records, Denton Cowry, Te;as. end Deli" more parthcutany Otunbed as Follows- BFGINNINO at an lion rod found for Colmar in the west line of Avenue A a public rotdwey heavy a proposed righlof-way of 600 feet, said port bang Cur sou6+eesl Caner c (L ,t 1, of Block 2, oftna Evung Addbon, an Adown to t+e City of Denton, Denton County. Texas, according to the Plat thereof recorded in Volwne 75, Pape 714 Deed Records of Donwn County, Texas, said powt &I,,* being M northeast Canef a(Mid Dooley hull; t f THENCE S 00'1E 1S' W. pass at 6006 foot an iron rod found for sootiml caner d fiat Cerlan tract d lard conveyed by deed hom Mred Dookr to Donald Cooley on 5eplmrbeh 14, 1952, a total drsta nor of ISO 65 feet with said west Lne ofMd Avenue A. to an iron rod sot to comm. sad pond being the most naMery pare d trial Cortaro (Cate() 611 square leel trap d land described in Oudcimm dead hom ft A P Dooley [slats to the Chy of Denton, Texas, recorded in Voh,rtr 2111, Page 709, Real Properly Reca ds, Denton Count', Taus; THENCE along the arc of a cure to the night, Aavng a central angled 1414Y 32' a ndu,s d 217.50 fed, an arc length of 713244 whose chord bears S 17' Or' 45' W, 71.12 feet with said west One r! Md Avenue A b an rim rod found W caner in t+a original north Era of Underwood Skeet. a public roadway having a rpM-of-way or 60 0 Net. THENCE S 68' 57 27' W. 6.34 (set wftt sad original WA 1ne of sad UndeMOod SOM b an non rod eel For corner, said po" bar-2 the northeast caner of said treof d and described in abandonment of rightof-way; a radius EEC of 2M 00 tall an arm to 94 ripM MtMg a coral angle of 1 E'OT 316. { loop of 65 26 Met, swam dad bean S 3•, 17 j` 00' W. 64 90 toot wills IM Nil kill d said abardonn,eM and with said west line of $aidAvenw Ala W bon rod sel for Corner, THENCE N 67'27 06' W. 1319 feat whin trio s&.* line ofsad tWnaotwom and we M+e mxw mom line of said Underwood Steel to an iron rod sm br caner: THENCE N 36'39' 50• W, 30 47 Mel wdh sad new north line of said lkldnwood Steel to an lion rod so for wna; h THENCE thong M art of a tuna b One Wk. haw" a t"al "le of 42' 21''W. a reduc of 126 33 feel an arc length of 93.41 feet .house chord bears N 62' 26' 00' W. V1 30 feel with said maw north hM of said Underwood Sb eel to an iron rod 'd sel lot corner. THENCE N W'120 50' E. pass at 0.46 MN M soutnu:l caner of that Certain (taw) 0 St 1 acre toll tonverM by deed from J T CantpbM and wh Mug L Campbell b 0. T. Morris. recorded Yin Volume 776, Page 269. Deed Records. f r' Der4on Carly, Texas, a oW "Unca of 21036 feel w+t+".eat WA d sad Mons t ay lo an ern rod louts far Corner. $ad poets b" " naMast caner Of that canon (rated) O 034 aere f ay Wylited by load hom Donald A Edwards to .w r L, : are,, .14 will Wan.;a N.rl Cvyru. retadra n Vw.me 513. Pogo t 410 Deed Recalls, Denson Count', Trras, sad Paull b" n M lour line of, La 2, of ud Eli Addtnn, THENCt N t1'W !2' E. 190 04 let with ne south Me d lid [wry Addom n 7 _ to f mE OF 6 diva O and toa " 10th male of fend of Which 0 Ma acre 4 he+uty dedcatid to Public, feadwey. . ^ ' r V~ EXHIBIT B P~ 5- b UL- o~~+ NOR7N Zeta Tau Alpha raoa'~+ r+~ao ~r.le aM+et yrw , %C K/• 7 WW, UJC~/ yYIL►IpiYiuDa ams.) 4=4: sitiw -R,-ROCL /f TF Y%KM•.N R NCM W 7 4 tf W o) • d 1, n~ • ~dw.o6.4r.•a Mti~ + 2 F-... _ A PC, 4 ~.oa s 400' a, M4 14, 41 7L w V l4'Wpt I {10` v7M IVr~` . -Y - • ~ , , I ' ~ n' e'MWnrw.N r .axrawcw.f a1 J I • z • WW• arf~f / t! ~ ,r, -'6wwR A , HOUSE 1 r. i G'x,aw Rwr1 s Wb if 16" Ole I 1.w :'v4rm~waYh 10 00n•+aro•4 ` cM! a (4o bem) 1 Md. ~nF s r~ aPa.6ruy ,J Oao► 1 w 1'11-h7LW«!M1>7~'.~~IfJI ra - 'rnril/ / 1 i MOO" AN R.41 • rAaw/e.•"-wt y $ o.w~ utt 4.69 of Feb 9 +CI h 1 10 , • fl +ao how M.r h No 4 OBI ~1i4.Cd•!}^ t!T • ~ --}YM dI~ ~ • cC~~~MJW{{ lOvlh6 t ~ f ~ fU,II•f~p •I.fviN6t V*fw f.V~ haN 1=_~) l / At sc Site Plan I Scale: 4(6/44 None i ` f , f:; Vi _ =COUN( I - I _ I I I I i • r 1 a 'IS rrr.~~ J . CITY COUNCIL REPOflT4aN~ t7 DATE: May 3, 1994 AgeodaNe TO: Mayor and Members of the city council Q31e ~-3 - ' FROM: Lloyd V. Harrell, City Manager SUBJECT: Z-94-004, Southridge Estates Rezoning RECOMMENDAT~Q~: ! The Planning and Zoning Commission recommends approval 6-0. 4 :SSIMM$$Y: , i The applicant is requesting rezoning of 43.792 acres located on Lillian Miller Parkway south of Southridge Shopping Center from PD 87 and SF-30 to Planned Development District and approval of a detailed plan. @~~KGROUND: See PiZ Report. PROGRAMS APARTMENTS OR GROUPS AFFECTED: Planning and Development ! Building Inspection Engineering f FISCAL IMPACTS N/A Respec lly sub i ted: !i toHarrel 4City Manager Prepared by: Debra Goodwin Urban Plainer ~1 ~1 r I ApprovedS i F ank ft. RobbiCP Executive Director Planning and Development s, i f 4y J K PLANNING AND ZONING COMMISSION REPORT 2 O To: Denton Planning and Zoning Commission Case No.: Z-94-004 Meeting Date: May s, 1994 r I i GENERAL INFORMATION i Applicant: Trendmaker Homes Corporation 5757 Alpha Road, Suite 700 Dallas, Texas 75240 4 Current Owner: Same as Applicant Requested Action: Rezoning from SF10 and PD 87 to PD and 111 approval of a Detailed Plan and a variance to the subdivision regulations Location and Size: 43.792 acres on Lillian Miller south of Southridge Shopping Center Surrounding Land Use and Zonings + North - Vacant/2F South - Vacant/SF16 East - Vacant/A West - Vacant/SF10 Denton Development Plan: ~ Intensity Area No. 77, designated low intensity. SPECIAL INFORMATION ;l s Transportation: - No residential driveways will be allowed to Lillian Miller Parkway. Right-of-way on Lillian Miller Parkway is acceptable. `g - A variance to the Subdivision and Land Development Regulations is being requested for street curvature. This variance is explained in detail later in this report. A t, 1 rf r1 r G (Case Z-94-004) ~ Page Two 3`~-- - A sidewalk will be required along the entire frontage of Lillian Miller Parkway. Sidewalks are required along both frontages of all interior streets. Utilities: i - A 20 foot utility easement was previously dedicated along Lillian Miller Parkway. - Water: Water service will be provided from an 8 inch water line on the west side of Lillian Miller Parkway. The developer will bore under the roadway to reach this f service. - Sewer: The existing sewer line across the property will be abandoned with this project. The abandonment will occur in phases as the project is phased and the new line installed. Fire: Fire hydrants are required every 600 feet in residential areas. - Electric: Six foot easements along all public streets within the subdivision are required. Street lighting is required on all public roads within the subdivision with a 300 foot spacing with lights provided at every intersection and cul-de-sac. Drainage: Drainage is generally acceptable with the proposed plat. Off-site permission will be necessary from the property owner to the south to increase and concentrate drainage from this property. The floodway along the southern property line will be determined and accurately shown on the final plat. It will be dedicated as a private park and a drainage easement. a HISTORY Presently 26.192 acres of this property is zoned SF10. The remaining 17.6 acres designated Planned Development District w^ l q 1 y s (Case Z-94-004) Page Three y v26 87 which would allow 106 units on that 17.6 acres. PD 87 was approved in 1984 and included a total of 83.2 acres of land on both sides of Lillian Miller Parkway. The property was designated for various densities of single family residential. This PD was amended in 1993 approving a new detailed plan on t he 9.296 acres on tho west side of Lillian Miller Parkway for 16 re lots A small section (.33 acre was so removed dfroma PD 87 .and zoned SF10. This 09 296)acres awas originally approved for a maximum of 40 units. ANALYSIS - The current proposal includes a total of 43.792 acres. The property is currently vacant. The detailed plan contains 136 single family detached residential lots. The development is designed with two access points to Lillian Miller Parkway - one at Southridge Drive and the second approximately 500 feet of that access. The majority of the streets within the subdivision are public right-of-way, however due to the desired configuration, four street "bubbles" exist. These bubbles will contain landscape islands and be private easements maintained by the homeowner's association. The homeowner's association will alto maintain proposed on the southwest corner of the property anid at twenty foot landscape strip along Lillian Miller Parkway. No driveways will allowed onto Lillian Miller Parkway. Fencing is proposed along the Parkway. The minimum lot size is 9,000 square feet with minimum widths and depths of 651 and 3051 respectively. are proposed at 20 feet in the front, 5 feet on interiorbsidas and 10 feet in the rear. Exterior side yards (corner lots) shall be 15 feet except in the case of a garage fronting on that exterior side, in such a case the garage shall maintain a 20 foot setback. As indicated earlier, there will be a homeowner's association formed and it will be mandatory for property owners to join. f Planning and Zoning Commission is recommending that the applicant be required to su.nit the proposed deed restrictions establishing the !:ameowner's association to the City Attorney for review and the Planning and Zoning Commission for a prior to acceptance of any public improvements. Sectiono34- 114(13)b of the Subdivision and Land Development Regulations II requires this review and approval when streets will be a maintained privately. Approval of this detailed plan would allow a deviation from the sign ordinance standards. The deviation involves the number { I r $ r (Case Z-94-004) Page Four of ground signs allowed per premise. This detailed plan has signs on entrance walls to be located on both sides of the intersections of the two entry roads and Lillian Miller. The signs will be placed on the common area and maintenance will be the responsibility of the homeowner's association. These signs are categorized as ground signs. Sign ordinance specifications would allow one ground sign here. Detailed plans provide an opportunity to approve deviations based on given the specific sign design and the context of that signage. The ordinance provides the following to be used in considering sign ordinance specification deviations: (a) Scale. The relationship between and compatibility r of sign scale, and site scale and thn scale of nearby buildings. (b) Color. The relationship between and compatibility of sign color to the color of nearby property, buildings, and landscaping: The degree to which sign colors are complimentary to its surroundings. (c) Material and shape. The materials and shapes of the signs and how they relate to their surroundings. (d) Shape. The shape and design of the signs and how they relate to their surroundings. (e) Landscaping. The relationship of signs to landscaped features in and outside to district. (f) Traffic Safety and Traffic Circulation. The impact of the signs on driver's view, the degree to which view obstructions are created or improved, avc',iance of confusion with or obstruction of traffic control signs and devices, and the time it takes a motorist to read the sign. (g) Illumination. The impact and compatibility of sign illumination within the district and in relation to neighboring properties. The avoidance of glare and light j pollution. (h) Integration. How the signs in U e district are integrj%ted into a unified development concept with the traffic topography. building design, other and other development sfeaun es fi the district and nearby property. The proposal must also provide a comprehensive plan superior to that allowed without the plan, the request is S l s-3-9- (Case Z-94-004) 6 00W Page Five not being used merely to avoid or gain a variance of the sign regulations, and does not violate the spirit or intent of the sign regulations. Planning and Zoning commission is recommending approval of the signs as requested. The signs are well integrated into entry walls for the subdivision and in scale with the proposed development and potential development in the area. The size and shape relate well to the surroundings. They will be planed out of the site triangle at the intersection and will not have an impact on traffic safety or circulation. The proposed illumination will be directed at the sign and screened by landscaping. The applicants have applied for a variance to the Subdivision and Land Development Regulations with the detailed plan. The variance deals with the curvature of streets through intersections. The intersections will have adequate site distances according to the American Association of State j Highway and Transportation Officials (AASHTO). A 20'x 20' right-of-way corner clip shall be dedicated off any corner lot having this situation. Where it is proposed to develop a unified residential project under a planned development zoning, the Planning and zoning Commission may recommend to the City Council the variance of specific requirements of this chapter based on a detailed site development plan. Such modification shall be governed by the planned development ordinance standards for granting such modification from normal standards as contained in the zoning ordinance. Planned development zoning is an optimal zoning and subdivision process intended to provide an avenue to apply new and l inventive planning concepts that are not readily accommodated ~J by traditional regulations. In reviewing planned development plans, traditional standards are utilized as the base standard for comparison and guidance. Any modification of those o standards must meet all of the following critfsriat (1) The modified proposal would conform to the city master plans. (2) Granting the modification will not have the effect of preventing the orderly subdivision of other land use in the area. (9) The need for a variance of requiremeats to accomplish a unique project design, as distinguished from a need for a variance for personal convenience. (4) The proposed development :armot be reads);, i F . , r ~endaNo a~ ~ (Case 2-94-004) "it Page six 17814 a ccomplished through standard zoning district subdivision processes. (5) The proposed modification substll III accomplished the intent of the sta dardiaand improves the overall development design. Even though the modification may not meet the letter of the applicable standard, it provides for a better project design. Planning and Zoning Commission feels that the variance applied for meets the five criteria listed above. The modification to the curvature of the street will not have an effect on the City's master plans and will not adversely effect the development potential of adjoining properties. The character of the PD lends itself to curved streets. All street intersections have adequate site distance with 20' x 20+ right-of-way corner clip at each street intersection. The degree of modification to tat,;, standards is relatively small and will have a negligible affect on the overall function of the subdivision. i The property is within study Area no. 77 which is over allocated at 187%. The current ap pp _ would allow 11846 intensity trips. fi e The 17.6 acres within ty 87 would allow 106 units at 10 trips per unit for a total of 1,060 trips. The remaining 26.192 acres zoned SF10 would allow 30 trips per acre for a total of 785.76 trips. The present proposal for 136 units on the entire 43.792 acres would decrease the intensity allocation to 1,360 trips (136 units x 10 trips per unit). s There is a 50' road dedication located directl parallel with the extension of y north and line. There was a question raised as to wact's east h hether or notpthis dedication extends onto this property line. If this were the scase athis dedicationewould require abandonment or the configuration of the subdivision hasl been havto be eunable c on de t. ermine Stiff hhas at researched the asement this was em and eater extended to the property question. Accordin g to the applicant, the title search performed on the ro er applicant did not show the easement, p p ty by the NOTIFICATION Seven notices were mailed ev; of the subject to all property owi+ers within property 200 Co prior tot f tnmiseio the Plan n mee nin the 50 foot right- way response has been recsived a regarding M'-- -1 (case Z-94-004)t-- Page Seven RECOMMENDATION Planning and Zoning Commission recommends approval of 2-94-004 and the variance to the.3ubdivision regulations subject to the following condition: 1. The applicant shall submit the proposed deed restrictions establishing the homeowner's association to the City Attorney for review and the Plannintr and Zoning commission for approval prior to acceptance cf any public improvements. ALTERNATIVES G 1. Approve the petition ` 2. Approve the petition with additional conditions 3 3. Deny the petition 4. Postpone action f c ATTACWgENTS 4 1. Location Map ! 2. Detailed Plan ~ (3 Pages d 3. ~ Planning and Zoning Commission Minutes of April 13, 1994 ~ f ! i 1 i f jt 1 w M1p t ~ MO, { a ATTACHMENT 1 Southridge Estates (Trendmaker) 9 f~~ NORTH 3,5 E so r c woo 288 to i Q PROJECr SCCY L# Location Map j pate.. 3/34/94 Scale: None i ~d w I A4 ATTACHMENT 1 Southridge Estates (Trendmaker) 4 026 NORTH ~w....r.■rrwisA►~.sr~~ 35E so ly i X88 N , y co Q 4 SITE TEASL CY ~ G N, ' ~.rw r ~~r wa'a.~ Location Map Dale. 3/30194 Scale: None I 5 I a i ATTACHMENT 2, Page 1 Southrid$a Estates (Trendmaker) td ~y NORTH r I 1 ~ \ `1 • / 1 1 \ 11 11, . f \ \ ♦ r /10 41 / JY 1 ~rs♦ / 1 s it i ~ 7/_~~ .~N i ; N)`~ .~i f. S, r ; j•I ~ I ~0 ~ J• t i • JI I - r 1 ` T -j i i { Detail Plan i Date: 4/6/94 Scala None _ T r ' h ATTACHMENT 2, Page rjd{'26 Southridge Estates (Trendinaker) Detailed Pian yy s ,v 'I 1 e 1 1 `tom I rl r lwl~6 1~rrIM N.~ ~ , ?I[I u T ' 111 E t _ _r Zri 3 ~ r J ~ ilk J 0 i Date.. 416194 Scale, None { qggq r]1 5 ' 1 A iorva~~rw* ! ,'a,~4~ fp f~ - - ~ fOYJ ' ~varY~a4, 1'wy wnr. ' W./WS /COVWMS-'ZKU4: b9 UNS4•u'JOD Vj z •w~ewwn{oaiu(1~ M11N Q81EF Cf~ K'Azlky 6M1SWMY SfW SuL ' 1 •1Wd 7Ma.,r4+foMrYar erl4r - n• P r~iF w. It$ O✓rS}?k.140'. / Mw'+ N.IL, •MVr'YL~11'! V04 PR VuLrW ; _ r r/••iPfLia•K RMf:w61RA01 _7__ ~yN/Mnp ae.On r1PaRf 11'!dS• %PP fw4v a ~yrW~\ O'~IIY 41~LIIM 1~11rL~M1... •~Y/r~V'!~I ~n ilk{ Wr{}}M,/•W'~!O!rIR . oan r~..ier HwN y •x'.* 6r fY1CYSt 7l own ,Mr 6 all '.M Or 1NY+ Orl O l(Mir" (D 4 southrklge •o rr~ c t c;r j. ,yy .ti mom I .1~~+1 s~ ~7N 4 !t J L-~ W ydi urfllf 4tIJ__l._. ~Y f4vtlhr ttYl+aM i 4 M a Mi4s Mr. aM►Y M AO% v f1J 11 ( ~ LN 7 MPNF NNl4 1 MI MM ism? ~ w~` +Ir✓ar. tom... HMr.+M J 00 f f TA'I(~I. ~Nfl4' C4E1/A110M Y--- .I ! ILS 4 -77 .i,~` ATTACHMENT 2, Page 3 Southridge Estates (T.rendmaker) Detailed Plan a i R- .n+ x 8 =t I 144 i III j C} r 1 i f V r r i 14IAVW Data 416194 Scale: None 'j y 14 t Vii- • , d.•. P-" J a I f ~ - n++ nea ~,rr I_ jI1 . MI MIN♦ _ C. now . T~ WYl~ i Feu aM.er/~xa.. . WARY 4&. / ~c8s{fi twNa(+) o.rrwr~rtvl o~slKiist,/w' Dom' ~ { er.ra./ a r'T.r,:ynr.ra~„rs; w OA, TIM' 0 )reoul ~ Z C+Nwat 4, WOW ~osw rtw~wtw.aw to c,T _ Y9 f_ .10 Y 1L it 1 ~UN [6 E rwe ore: wee etw ~`a iarl- _.-he,wrnN xYrr- ^ • . ! , ~ ' =._~a.~-~; ~ L roof arwr n. ' {'.rs w.,ar.r (m.nwrrre ef"wo ~ w Aw {rte ~s. r 1 F Ske r r 4 L . S i ATTACHMENT 3 9 L~~ Minutes PiZ Commission April 13, 1994 pD Page 8 C]y ~ DRAO, df~26 he had been a police officer for the City of Denton for the last eleven years. Mr. Langford attended the homeowners meeting and the general opinion was that the sorority would be a positive addition to the neighborhood. The State is hoping to put stop lights at the intersection of McCormick and I-35. He said he has yet to go to a sorority house for loud parties. Ask that the request be granted as a controlled use instead of apartments. In opposition: None RECOMMENDATION: Staff recommended approval. Mr. Norcon made the motion to approve case Z-94-002. Mr. Cochran seconded and the motion carried unanimously (6-0). IV. Southridge Estates. 1 as Hold a public hearing and consider rezoning from SF10 to Planned Development, approval of a detail plan, and a variance to the Subdivision and Land Development Regulations for a Planned Development District of 43.792 acres of property located on Lillian Miller Parkway south of the Southridge Shopping Center. STAFF REPORTi given by Debra Goodwin. Ms. Goodwin reported that the 43.792 acre tract of land is located on Lillian Miller south of Southridge Shopping Center. Presently 26.192 acres of this property is zoned SF10. The remaining 17.6 acres designated Planned Development District 87. PD 87 will allow 106 units on that 17.6 acres. THe PD was approved in 1981 and included a total of 83.2 acres of land on both sides of Lillian Miller. The property was designated for various densities of single family residential. The PD was amended in 1993 approving a new detail plan on the 9.296 acres on the west side of Lillian Miller Parkway for 16 residential lots. A small section (.330 acre) was also removed from PD87 and zoned SF10. The same property was originally approved for a maximum of 40 units. The property is currently vacant. The detail plan contains 136 single family detached residential lots. The development is designed •tith two access points to Lillian Miller, one at Southridge Drive and the second 1,100 feet of th3it access. The majority of the streets within the subdivision are public right-of-way, however, four street "bubbles exist. These bubbles will i t s Minutes P&Z Commission h'S ~Q April 13, 1994 .S_ 3. yy Page 9 / Oc1~~10 contain landscape island and be private easements maintianed by the home- owners association. The homeowner's association will also maintain a private park on the southwest corner of the property and a twenty foot landscape strip along Lillian Miller Parkway. Fencing is proposed along the Parkway. It will be mandatory that property owners join the hozoowners association. Staff is recommending that the applicant be required to submit the proposed deed restrictions establishing the homeowner's association to the City Attorney for review and the Planning and Zoning Commission for approval prior to acceptance of any public improvements. Water service will be provided from an 8 inch water line on the west side of Lillian Miller Parkway. The developer will bore under the roadway to reach this service. The existing sewer line across the property will be abandoned with this project. Fire hydrants will be required every 600 feet in residential areas. Six foot easements for electric utilities r will be along all public streets within the subdivision. Street lighting is required on all public roads within the subdivision with a 300 foot spacing with lights provided at every intersection and cul-de-sac. Drainage is acceptable. Off-site permission will be necessary from the property owner to the south to increase and concentrate drainage from this property. The floodway along the southern property line will be determined and accuratley shown on the final plat. It will be dedicated as a private park and a drainage easement. is l there a reason for the road easement. Approval of the detail plan would allow a deviation from the sign ordinance. The detail plan has signs on entrance walls to be located on both sides of the intersections of the two entry roads and Lilliam Niller. The signs will be placed on the common area and maintenance will be the responsibility of the homeowner's association. The sign ordinance would only allow for one ground sign. The detail plan will provide an opportunity to approve deviations based on given the specific sign design and the context of that signage. Staft is recommending approval of the signs as requested. The signs are well integrated into entry walls for the subdivision and in scale with the proposed development in the area. The illumination will be directed at the sign and screened by landscaping. The applicants have applied for a variance tot he subdivision Regulations with the detailed plan. The variance deals with I 7 Y 1 Y r I M!:iutes P&Z Commission April 13, 1994 Page 10 f'-G sa~~ the curvature of streets through intersections. The intersections will have adequate site distances. The criteria that must be met are as follows: 1. The modified proposal would conform to the city master plan. 2. The modification will not have the effect of preventing the orderly subdivision of other land use in the area. 3. The variance is required to accomplish a unique project design. 4. The development cannot be readily accomplished with standard zoning districts. 5. The modification accomplished the intent of the overall development design and improves the overall development design. Staff felt that the variance meets the five criteria. The curvature of the streets will not have an effect on the City's master plan. The character of the PD lends itself to curved streets. The present proposal for 136 units on the entire 43.792 acres would decrease the intensity allocation to 1,360 trips. There is a 50 foot road dedication located directly north and parallel with the extension of this tract's east property line. There has been a question raised as -o whether or not this dedication extends onto this property and parallels the east property line. If this is the case this dedication would require abandonment or the configuration of the subdivision changed. Staff does not feel that the t easement extends onto the property, so it is not an issue. Seven notices were mailed to property owners within 200 feet. J one response was received regarding the 50 foot right-of-way. c~ RECOMMENDATION: i staff recommended approval of Z-94-003 and the variance to the subdivision regulations subject to the following condition: ' 1. The applicant shall submit the proposed deed restrictions establishing the Lomeowner's association to the City Attorney for review and the Planning and Zoninq Commission for approval prior to acceptance of any public improvements. t Mr. Norton asked if staff knew the reason for the road easement. Ms. Goodwin said the road easement begins at i-35. The piece of property directly north of this tract is land locked and r r . f t r t~S zoo Minutes P62 Commission S~J"97 April 13, 1994 Page 11 that easement goes to that property. It was given to that piece of property for access. There has been some indication that the road did extend clown further and other people used it, but staff has not been able to locate any documentation that says there is an actual easement was granted. Mr. Engelbrecht asked for staff to explain where the variances exist in regard to the roadway. He said he did not think it was just the curvature of the street. Mr. Wilkinson explained that most of the street designs would tie in at a 90 degree angle. He pointed the teas out on the map. He explained that the city requ'_reF a 100 foot transition at the intersection with a curve linear street. Since the 100 foot transition is not occuring, there would have to be a variance. Mr. Engelbrecht said that it was his understanding that from a design standpoint, curved streets were better in a resi- dential area. Mr. Cooper asked if someone would address the areas called bubbles. He asked if the bubbles will be nothing more than cul-de-sacs. He asked about the paving and the landscaping being maintained by the home owner's association. He asked if the paving would be kept up by the homeowner's association. Ms. Goodwin said the problem was that they did not fit with the standard cul-de-sac design. The developer was given the option of either putting in a standard cul-de-sac or accessing a variance. With the landscape islands proposed in the areas staff did feel that the city would want to take on the maintenance of those areas. Mr. Cooper said he understood the city not wanting to take on the responsibility for the landscaping, but he was concerned about not maintaining the paved areas. He said he thought it would be very had for the homeowners to maintain only a small portion of the paving. Ms. Goodwin explained that through the PD process the devel- opment could have private streets, and the city coul-i require the homeowner's association maintain those. Ms. Russell said in 20 years the city will resurface the streets and do a good job, but the little bubbles may not get done. They will give the neighborhood a very unattractive } r J ~ 9• Y k Minutes P&2 Commission `'RS~ April 13, 1994 Page 12 /7o appearance because the HOA will not be on the same time frame as the City. Mr. Cochran said it would be to the homeowners best interest to maintain those areas on the same time frame as the city. Mr. Cooper said the fact that just because the area did not meet th3 same specifications it was no different on the little bubbles or the other cul-de-sac other than the wording in the specifications. He said maybe we should require that all of the cul-de-sacs should be uniform so the city could maintain them. Mr. Engelbrecht said you could not get as many lots if the standard cul-de-sac is put in. As a city we do not want to encourage this kind of bubble development. The engineering standards were developed with safety in mind, if the standards are dropped there could be some potential problems. Mr. Cooper stated that he had not seen this type of bubble design in past cases. j Mr. Robbins said this was the first case that had made it to the Commission. Ms. Goodwin said the City of Denton does not have the vehicle to allow this type of a bubble. The concept of the bubble is not new. The developer felt like the bubbles added to the design of the subdivision. Mr. Wilkinson said the main reason was the aesthetics of the area. There will be landscaped islands within the cul-de- sacs. The city does not want to have to maintain the area. The only way to prevent the city from having to take care of these areas would be for the areas to be private culdesacs that the HOA would have to maintain. i r Mr. Engelbrecht said it looked like each bubble area would have a definite entry and exit area to reduce some of tha problem. Mr. Norton said it would be to the home owners advantage to tako care of the area otherwise tl-,-tr property value will decline. i Mr. Cochran said if the City decides that the private street u t~ a Minutes P&Z commission April 13, 1994 0 OW Page 13 is not kept up to par, what rights will the city have to en- force that problem. Ms. Goodwin said the bubbles would be built by city specifica- tions. Mr. Cochran asked how long the life expectancy would be on streets built to city specifications. Mr. Wilkinson said the life expectancy would be about 10 years. I Mr. Engelbrecht said if the Commissioners decide to move forward he would like to have the conditions that any public improvements be approved by the P&Z before the final plat. f PETITIONER: Don Allen, 5757 Alpha Road Suite 700, Dallas, Texas. Mr. Allen said he was the land development manager for Trendmaker homes. Mr. Allen said the intent was to develop the property and build homes. Trendmaker is headquartered in Dallas and builds in the Metro-plex area and the Houston area. The 43 acre tract of land is located on the east side of Lillian Miller. The current zoning does allow 6 dwellings per acre. The zoning allows about 187 total units. Mr. Allen said they have requested a zoning change to incorporate the entire property to allow for 136 single family units which is 51 less than current zoning allows. He has attempted to have j a more aesthetic land plan with the curved streets and `k landscaping. A developer was going to purchase the land and sell lots to Trendmaker. When he did not but the land, Trendmaker decided to go ahead and build. Trendmaker thinks they have developed a PD with a nice character as a neighbor- hhod. The new PD plan includes a 20 foot landscaped set back along Lillian Miller that will create a nice asthetic area. There will be a neighborhood park in the sjutheast corner of the property. That corner is in the flood plain and it will be made into a nice secluded area that will be safe for children. One of the questions was the road easement. When the area was purchased the title company did not find any thing or any easement that would affect the property. The development plan is acceptable to the staff and would be an asset to the City of Denton. What we attempted to do with the bubbles was to create a more aesthetic land plan. They do not create additional lots. It will allow a small green space with some landscaping but would not be near as pleasing to the neighborhhod. It will be just as easy to do it another way. :is said if the rest of the streets are concrete, the eyelashes/bubbles will be concrete. If the rest of the 1 I M1 Minutes P62 Commission - April 13, 1994 Page 14 5"gy !g d~~6 streets are asphalt the eyelashes/bubbles would be done in asphalt. The bubbles will create a direct traffic pattern. Staff felt that by making them private they were looking out for the best interest of the City. The City will have the right if the home owner's association does not maintain the private streets to come in and maintain them and place a lien against each lot. People do want to deal with that so they will upkeep ~.he area. When people make the choice to buy in this subdivision, they will know what is required. Mr. Engelbrecht asked if the developers would have a problem if the city maintained the paving. Mr. Allen said he did not think they would mind, but the developers wanted to maintain the landscaping or have the home owners responsible for the landscaping. Mr. Engelbrecht askee how a howmeowner wuld know about the 1 restrictions. 1 Mr. Allen said the home buyer would be given a copy of the deed restrictions and tho issues would be pointed out before the closing. He said he would be glad to build the eyebrows out of concrete to create a longer life span. If someone calls the city and says hare is a problem with the paving they will be directed to that HOA. ` Mr. Engllbrecht said home owner's associations do not work as well as the petitioner woull like to think. He said he thought the eyebrow should not be made of the same material as the city streets, to show that it is not city property. Mr. Allen said construction material would depend on the bids. He would build out of concrete if possible. He agreed thAt concrete would look better and last longer. Ms. Russell said the main thing is that the streets are built to city specs. Mr. Norton said he thought the Commission was out of bounds. He felt that the Commission did not have the right to dictate what or how the streets are constructed. Mr. Cochran said the main responsibility was to see that the subdivision looked good and would weather well. IN FAVOR: none t s Minutes P&Z Commission April 11, 1994 ✓ or Page 15 IN OPPOSITION: None The public hearing was closed. Mr. Engelbrecht said he thought the design was good for a residential area. He said he did have questions about the eyebrows and he felt that it was important to talk about them. He said in terms of design he though that it should be giveA a try. Mr. Cooper said since the request was for rezoning it should not be tied to the nature of the construction. He asked if the driveways would be addressed in the deed restrictions. Ms. Goodwin said the garages would be in the back of the houses. The driveways would go down the side of the house, but would not have to be rear entry. The garages would be detachel and joined to the house with some type of breezeway. Mr. Cochran made the motion to approve Z-94-004 as recommended by eta ff. Flemming seconded and the motion carried 6-0 unanimously, b. consider the General Development Plan for a 49.111 acre tract located on Lillian Millar Parkway south of Southr- idge Shopping Center. STAFF REPORT: was given by Debra Goodwin. Ms. Goodwin said the property is located on Lillian Miller Parkway south of the Southridge Shopping Center. The General I Development Plan indicates a total acreage of 49.11 acres divided into two areas. A General Development Plan is required as the property is to be developed in phases. All city services are available. A portion of the property was included in Planned Development district #87 which was approved in 1984. The remainder of the property is zoned SF10 and 2F. Mr. Engelbrecht asked about the property to the east. He said the access road only went one way. He asked if there would be access to that property to the east and north of the property. Ms. Goodwin said staff did intend to discuss the issue with the owner and the developer. _17 r 9 F ~ I I js\tipdoce\ord\trendmak.ord 53 ORDINANCE NO. 'g / AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR A CHANGE FROM PLANNED DEVELOPMENT DISTRICT NO. 87 AND ONE-FAMILY (SF-10) TO PLANNED DEVELOPMENT (PD) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION FOR 43.792 ACRES OF LAND LOCATED ON LILLIAN MILLER PARKWAY SOUTH OF SOUTHRIDGE SHOPPING CENTER; PROVIDING FOR THE APPROVAL OF A DETAIL PLAN WITH VARIANCES FOR THE DISTRICT; PROVIDING A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. I WHEREAS, Trendmaker Homes Corporation has applied for a change in zoning for 43.792 acres of land located on Lillian Miller Parkway south of Southridge Shopping Center from Planned Develop- ment District - PD 87 (17.6 acres) and SF-10 (26.192) to Planned Development District; and WHEREAS, on April 13, 19949 the Planning and Zoning commission recommended approval of the requested change in zoning; and WHEREAS, the City Council finds that the change in zoning will be in compliance with the Denton Development Plan; NOW, THEREFORE, i THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: i SECTION I. That the zoning district classification and use designation of the 43.792 acres of land described in Exhibit A, s attached hereto and incorporated into this ordinance by reference, is changed from Planned Development District 87 and One-family (SF- 1,0) to Planned Development (PD) zoning district classification and use designation under the comprehensive zoning ordinance of the City of Denton, Texas. SECTION II. That the Detail Plan attached hereto and hereby incorporated into this ordinance by reference, identified as Exhibit "b", which includes variances to the Subdivision and Land Development and Signs and Advertising Devices Chapters of the Code of Ordinances, is approved as the Detail Plan for the district in accordance with Division 2 of Article IV of the Zoning Chapter of the Code of Ordinances. SECTION III. That the City's official zoning map is amended to show the change in zoning district classification. SEg2ION IV. That any person violating any provision of this ordinance shall, upon conviction, be fined a sum not exceeding $2,000.00. Each day that a provision of this ordinance is violated f shall constitute a separate and distinct offense. i i ti f {}{x 1' k SECTION V. That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS 10 LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: G r _ j i a' l PAGE 2 { i I EXHIBIT A ALL THAT CERTAIN TRACT OR PARCEL OF LAND LANG AND BEING SITUATED ;N THE JOHN McOOWEN SURVEY ABSTRACT 797, CITY AND COUNTY OF .ENTON, TEXAS AND BEING ALL OF THE SECOND TRACT AS DESCRIBED IN A SEED FROM BRYAN D. PERKINS. SUBSTITUTE TRUSTEE TO SOUTHWEST SAVINGS ASSOCIATION, ON THE 7TH DAY OF NOVEMBER, 1989, RECORDED IN VOLUME 2678, PACE 820, REAL PROPERTY RECORDS OF DENTON COUNTY, TEXAS AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS; BEGINNING AT AN IRON PIN FOUND IN A NORTH/SOUTH FENCE LINE, AT THE SOUTHEAST CORNER OF THE SECOND TRACT AS DESCRIBED IN VOLUME 2678, PAGE 820, REAL PROPERTY RECORDS OF DENTON COUNTY, TEXAS; THENCE SOUTH 88 DEGREES 43 MINUTES 53 SECONDS WEST ALONG AND NEAR A FENCE ON THE SOUTH LINE OF SAID SECOND TRACT, A DISTANCE OF 2162.77 FEET TO AN IRON PIN FOUND ON THE EAST RIGHT-OF-WAY OF ULLIAN MILLER PARKWAY; THENCE NORTH 28 DEGREES 49 MINUTES 03 SECONDS EAST WITH THE EAST RIGHT-OP'-WAY OF LILLIAN MILLER PARKWAY, A DISTANCE OF 1184.22 FEET TO AN IRON PIN; THENCE NORTH 88 DEGREES 39 MINUTES 49 SECONDS EAST A OISTANCE OF 504.56 FEET TO AN IRON PIN FOUND AT THE SOUTHWEST CORNER OF A TRACT DEEDED TO F.C. L!"Li. RECORDED IN VOLUME 477 , PAGC I 604 , DEED RECORDS OF DENTON COUNTY, TEXAS; THENCE NORTH 88 DEGREES 39 MINUTES 49 SECONDS EAST ALONG AND NEAR A FENCE ON THE SOUTH LINE OF SAID MCNEILL TRACT, A DISTANCE OF .053.20 FEET TO AN IRON PINON THE WEST LINE OF JH. THOMAS TRACT: THENCE SOUTH 01 DEGREES 34 MINUTES I SECONDS EAST NEAR A FENCE ON THE THE EAST LINE OF THE MCCOWEN SURVEY A O$STANCE OF 1026.57 FEET TO THE POINT OF BEGINNING CONTAINING IN ALL 43.7923 ACRES OF LAND. , I i d L'r ^r ar f EXHIBIT B Page I Southridge Estates (Trendmaker) NORTH 1w I i J1 , ' J~ r7 r ~ ors, \„1 I ~ ~ . j ~ '`J yr~ I.; -t - ~ titer ' X. I 41 \ . • j ' ~ L r / Y ~ j .l •1 1 • • • w i a • \ x\11`• • Detail Plan , t Date: 4/6/94 Scale; None -OTT i o S S 4 v EXHIBIT B _ Page 2 I Sonthridge Estates (Trendmaker) Detailed plan i # elu } Date: 4/6/94 Scale: None 'r k f ~ I f C p[Vwm P~ 4•~rtrom WJA L wiYOF ewaww _ .a•-.r~r. e,.,r y~.~ lao NM! 141, _ RPM t~ I ww tufta'rw O"w, p n fp i Wut.vr /vrt.'rxs-~w.L-es csaurcaso V~ i l5w~u~• P MY• MCK N O.+'r'CrrW 9a'~ 1 f+ovr rY++..r~MMrd►Nrt'.._ ; i'owrw ; . - rwnrlLSM rtwm+r. l7rneY w~rmxlrf.e r r ~ ~ Caro y IMY1i51~r/'tlM7R' a.~aa.u• MIK~M1...._'. •_+F~•••~~Gr~~FI ~Mr1•11fs•rwtaduhw M t~mf rc+w ~ N H t •xa~ ~ N ,y o~~f Nt ~ ~ ~ ~ ~ r r ww nr• twr wu ti hA • y 1wr r "von ww" W-1 - x i Mn ra•• n•ni' w l rsuT «wr► t ww 4m wrw wow Low r'"~• - N= `h l a~ N S 1 li EXliI9IT RSV---Y Pare 3 S- Southridge Estates Mendmaker) Detailed Plan 3 ]'O i iE i lit 44 1 1 1.90 r-- i , I Moyru V Dale: 4104 Scale: None s • t i ~ 1~M/NRf~N♦ ~ ~ 2 Oe MwM ~ I ; , - ACV 1l~r Z qw&A 1 .'~j ' u~~u. n•~~i~ MIS. M vwr*Owl twrY9ea'a'w or- ly t a ="°'01 o ws, ow *me "O~ ~.►w A~ tg f j , - / A91`1Y Y.l 7 ~ '.ti y'.MY.IN♦♦~ / }M1y IMlflpl t T.. I MYxnB'- r 7 4 A W6 A" PWAWVP~m 19 i ~ yA 1 yM fMrE FrLrMNf~ i Ns0 rM4 I we MK y(\7 ' MaLp1,14wN/1.W 4 hop, vn►nror.+r - ~'«w+.,mr'w t rti.+ aw w re +wwi ~w ►'r►,+ bw aM +'w w aw r i r~ f MCOUN( w r~ III ~ w~+r~ r I I i rar.nrr..r~r+ i I l i t I i i I I P A s • ,'ryY r `.wry ww+~ w r( Tr A~endaNo D Agendaite - ~mv c}s~CIL kEPORT tbt9. DATE: May 3, 1994 To: Mayor and Members of the city council. FROM: Lloyd V. Harrell, City Manager SUBJECT: Z-94-0050 Amendment to Specific Use Permit 6, Denton Nursing Center RECOMMFjNDATLO: Tl:e Planning and Zoning commission recommends approval 6-0. i i &~iMt~BY: E The applicant is requesting an amendment to Specific Use f permit 6 to allow the addition of approximately 4800 square f eat for the Denton Nursing Center at 2229 N. Carroll. w~CKGRgUND: See P&Z Report. PROGE MS D PARP1RxENTS OR GROUPS AFFECTED: Planning and Development Building inspection Engineering j FISCAL. IMP -V-& 6 N/A k Respec liy subm&td 1 Ll d Harrell City Manager Prepared by: Debra Goodv in Urban Planner I Approvad,, v ~ ~f l Frank Robbin. AZCP Executive Director Planning and Development 1 Y II o is Now p PLANNING AND ZONING COMMISSION REPORT To: Denton City Council Case No.: Z-94-005 Meeting Date: May 3, 1994 GENERAL INFORMATION Applicant: Denton Nursing Center 2229 N. Carroll Blvd. Denton, Texas 76201 Current Owner: Xander, Inc. 1420 Mistywood Denton, Texas 76201 Requested Action: Amendment to Specific Use Permit 6 Location and Size: 2229 N. Carroll Blvd containing 4.994 acres Surrounding Land Use and Zoning: i R North - Vacant and Single Family Pesidential/2F South - Church/S-113 and SF-10 `f 11 East - Single Family Residential/2F and MF-1 I y West - Vacant/MF-1 and MF-R Denton Development Plan: Low Intensity Area SPECIAL INFORMATION As this request is to amend an existing SUP which would not increase the number of patient beds, and provides office space for existing staff, there will be no affect on transportation, utilities and drainage. - HISTORY Specific Use Permit 6 for a nursing home was approved in 1968 on a 5 acre site west of the property presently in question. In 1969 the City Council approved a change in the location to i (Case Z-94-005) 3 ``7 Page Two the present site on N. Carroll. No ordinance or site plan was adopted in either 1968 or 1969. Construction of a 148 bed nursing home was completed on the site in 1970. In 1986 an amendment was approved for an expansion of 60 beds. An ordinance was adopted as was a site plan. That approved addition has been completed. The following condition of approval were stipulated with the 1986 amendment: 1. No additional detached signs will be permitted. 2. A minimum of 20% of the property shall be landscaped. 3. A solid six (6) foot screening fence shall be erected along the north property line. The fence was constructed and the 20% landscaping has been maintained. Planning and Zoning commission would recommend that Condition 2 be maintained with this amendment. ANALYSIS i The present request is to add approximately 4800 square feet to the existing facility. The addition would include nine administrative offices, a chapel, a family lounge, a porte cockers and a covered patio area. There will be no patient rooms/beds added. Presently a few of the patient rooms and space at the adjacent church are utilized for offices. The property is located in a low intensity area. Approval of this request will not violate the intensity standard for the area. As previously indicated the facility contains 208 beds. There 1 will not be an increase in patient beds. Presently 73 parking spaces are provided. The proposed Porte cochere and entry will eliminate approximately 9 of those spaces. The Zoning ordinance requires 35 spaces, therefore even with the loss of 9 spaces, adequate parking will be provided. NOTIMATION I i Twenty-six notices were sent to property owners within 200 feet of the property in question prior to the Planning and 3 Zoning commission. No responses have been received. z 4 . _ (Case Z-94-005) 7 Page Three y ep RECOMMEWDATION Planning and Zoning Commission recommends approval of Z-94-005 subject to the following condition: 1. A minimum of 20% of the property shall be landscaped. i ALTERNATIVES 1. Approve the petition 2. Approve the petition with additional conditions 3. Deny the petition 4. Postpone action 4 E ATTACHMENTS I 11 Location Map i 2. Site Plan 3. Planning and Zoning Commission Minutes of April 130 1994 i ;k 1: - t P r L' l _ ~ x C ~y\ , 1 f y y,o/ r~ s~6c_ ATTACHHEHT l Denton Nursing Center NORTH i f s. 10 k r ID LwAlxajuj soft "IN oak N k ATTACHMENT 2 Denton Nursing Center NORTH r - ~ 4 1 ~1/rr i...w 1 xv 4° a I r ~,I I 1 •~"J i, 1 ' SHVflY WpMA----. Site Plan Date: 4/6/94 Seale: None y f . k ATTACHMENT '3 Minutes P&Z Commission April 13, 1995 J" r,~f D Page 17 Q' a F7 turn lane that would benefit their property if and when the property across the street develops. Staff is trying to set up an escrow agreement that states, if Trendmaker does not want to participate the city can put in the turn lane. There is a sunset clause of three years. The median opening is not a requirement of the developer. Mr. Cochran moved to approve the preliminary plat of Southr- imouslyt(6f0~,Mr. Norton and the hmothe changes tion carried suggested seconded Estates V. Hold a public hearing and consider approval of an amend- square t fe6 to et to allow the t Denton iNursing ment 4,800 Use Center located at 2229 N. Carroll Blvd. STAFF REPORT: was given by Debra Goodwin. Ms. Goodwin reported that the Specific Use Permit 6 for a nursing home was approved in 1968 on a 5 acre site west of the property presently in question. in 1969 the City council approved a change in the location to the present site on N. Carroll. No ordinance or site plan was adopted in either 1968 or 1969. Construction of a 148 bed nursing home was sompleted amendme r an on the site in 1970. I An9ordinance wasnadoptedt vas aosite expansion of 60 beds. plan. The approved addition has been completed. There were three conditions of approvals 1. No additional detached signs will be permitted. 2. A minimum of 20% of the property shall be landscaped. 3. A solid 6 foot fence shall be erected along the north property line. All of those conditions have been . feet Prto the esent request stiffs to add approximately 4800 square facility. The addition would include nine administrative offices, a chapel, a family lounge, a ports cochere and a covered patio area. !to patient rooms or beds will be added. A few patient rooms and apace at the adjacent church are used as offices. The property is located in a low intensity area. The proposal will not increase patic,nt beds. Adequate parking will be provided. Twenty-six notices were sent to property i f r ; 9'y-CSC Minutes P&Z Commission !2S9S..._. April 13, 1994 Page 18 7 6o4ll owners. To date no responses have been received. RECOMMENDATION: Staff recommended approval of Z-94-005 subject to the condition that the minimum 20 percent of the property be landscaped. The other two conditions from 1986 have been completed. Staff would like to see that the landscaping gets maintained. Mr. Engelbrecht asked why the other two conditions were not included. Ms. Goodwin said the fence has already been constructed, and in applying the sign ordinance we could not issue a permit to put the sign on it, so there was no need to include those two i conditions. . Mr. Engelbrecht asked if the fence could be removed if was not ! made a condition. Mr. Robbins explained that if the fence was shown on the site plan the property has to be fenced whether it is made a condition or not. PETITIONER: Tom Irlbeck, 3024 Brnkin Bow, Denton, Texas. Mr. Irlbeck explained the purpose of the addition is for- office space. The building was built in the late 600s and they did not plan for enough office space. Ha said the nursing home is private owned and operated home. He explained that they try to do a good job of keeping up the property and providing good care for the patients, the addition would give them a better- facility in which to serve the needs of the city of Denton. He ask that the petition be granted. IN FAVOR: None IN OPPOSITION: None The public hearing was closed. Mr. Norton recommended approval of Z-94-005. Ms. Russell seconded and the :motion carried unanimously ;6-0). t +rr.w f ' I i f a r lr ~,i S i3\%Tdoce\ord\nur81n9h.ord QU-o/_ ILI. ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING A SPECIFIC USE PERMIT TO ALLOW FOR THE EXPANSION OF THE DENTON NURSING CENTER LOCATED AT 2229 NORTH CARROLL BOULEVARD; FROVIDING FOR A SAVINGS $2 , 000 FOR CLAUSE; PROVIDING FOR A PENALTY IN THE i VIOLATIONS THEREOF; AND PROVIDING FOR AN XEFFECTAMOUNT OF IVE DATE. WHEREAS, by Ordinance No. 86-163, the City Council granted a Specific Use Permit (I+o. 6) to Denton Nursing Center for a nursing home located on a 4.9 acre tract of land at 2229 N. Carroll Boulevard; and i WHEREAS, Denton Nursing Center has applied for an amendment to ~ o the Specific Use Permit to allow for the expansion of the facility; i and WHEREAS, on April 13, 1994, the Planning and Zoning Commission recommended approval of the proposed amendment with a condition; and s WHEREAS, in accordance with Division 4 of Article III of Chapter i nded permit the following onditionsr exist as to the am Council has found all 1. That the use will be compatible with and not injurious to the use and enjoyment of other property, nor significantly diminish or impair property values within the immediate vicinity;' 2. That the establishment of the specific use will not impede the normal and orderly development or improvement of surround- ing vacant property; 36 That adequate utilities, ifacilities have ;been or will be provided; 4. What the design, location, and arrangement of all driveways and parking spaces provide for the safe and convenient movement of v.ahicular and pedestrian traffic without adversely affecting the general public or adjacent developments; be ttakento adequate prevet nuisance :prevention rcontrolnofmeasures have fensive odor, been fumes, will That dust, noise and vibration, if any; That directional lighting, if any, will be provided so as j not to disturb or adversely; affect neighboring properties; and 7. That there is sufficient landscaping and screening to ensure harmony and compatibility with adjacent properties; NOW THEREFORE, i j 1 k'1 ra : 5 i yy o~~ . THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS O;q SECTION I. That Specific Use Permit No. 6, approved by ordinance 86-1630 is amended by repealing the existing site plan and substituting therefor the site plan attached hereto as Exhibit "B" which is incorporated herein and made a part hereof for all purposes. SECTION _U. That the property shall be developed, used, and maintained in accordance with the site plan and the conditions referenced therein. The conditions referenced in Section 1. of Ordinance No. 86-163 are hereby repealed except for the condition stating that a minimum of twenty (204) percent of the property will be landscaped. i SECTION III. That a copy of this ordinance shall be attached to Ordinance No. 86-163, to show the amendment herein made. SECTION IV. That all provisions of Ordinance No. 86-163 in conflict with the provisions of this ordinance are hereby repealed, and all other provisions of ordinance No. 86-163 not in conflict with the provisions of this ordinance, shall remain in full force and effect. SECTION V That the City's official zoning map is amended to show the change in zoning district classification. $E IO V1. That any person violating any provision of this ordinance shall, upon conviction, be fined a' sum not exceeding and i distinct offense. is violated $2,000.00. Each shall constitute day sthat a eparate provision aECTIO?i Vii. That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the dato, of its passage. PASSED AND APPROVED this the day of r 1994. BOB CAS'a'LEBERRY, MAYOR II PAGE 2 t i KVXall 41 5 3 ~y _ ATTEST: JENNIFER WAi.TERS, CITY SECRETARY BY: i~ APPROVED AS TO LEGAL FORM: i t DEBRA A. f)RAYOVITCH, CITY ATTORNEY BY: 1 Iy i k t I t Jr , i P rat yl 1 ' , rf .i ~1 1 a i 11 I l { t .a f { y' PAGE 3 lift i k qL ~O , Denton Nursing Center EXHIBIT B NORTH 77 i Q--.----rid ~ 4e ~ . / I 4 ! ! r, 1 + amp 04, { ~ ~ t l pus a 1 I'..0.1n7J.1 W •L" Ow w I ~ .I site Plan Date: 4/6/94 Scales None ~C ITV w SCOUNCI . o, e, A4 'gyp ~ 0 a t ~i 4 yt0 M `fA ~l i io Agendai$~19Y COU~ NCIL REPORT FORMAT To: Mayor and Members of the City Council From: Lloyd V. Harrell, City Manager Subject: HOLD A PUBLIC HEARING WITH REGARD TO THE PROPOSED ANNEXATION AND ZONING 0 AND EXTENDING APPROX. ,482 FEET NORTH LOCATED BOBCAT ROAD• (A-b~ s i REC MMENDATION' The Planning and Zoning Commission is scheduled to consider this item on May 25, 1994. S tMMARL 1 The City is initiating the proposed annexation inorder to extend Extraterritorial Jurisdiction (ETJ) control to include most of the area South of FM 2153. Denton's i CCN area (Certificate of Convenience and Necessity) has recently been extended by approval of the Texas Natural Resources Conservation Commission (TNRCC) to include all that area south of FM 455 and east of FM 2164. Extending ETJ contrct will enable the City to ^.nforce its Subdivision and Land Development Regulations in most of the area south of FM 2153. BACKGROUNiZ i City Council held a discussion with regard to the proposed annexation on April 19,1994 and approved an annexation schedule. A public notice for the first public hearing was published in the Denton Record Chronicle on April 22, 1994. 0 D All city service departments; including Utilities, Engineering, Planning and Development, Fire, Police, Solid Waste, Environmental Health, Parks and Recreation, and Library. Page 1 1 E I v e, a: 7 I } i x:14 ~-3 qy FISCAL IMPACT: The annexation and ultimate development of this tract will expand the city's tax base. Respectful submitted: !I, i ° : oyd . Harrell City Manager Prepared by. + Harry t. Persaud, AICP Senior Planner Approved: Frank H. Ro bins, MCP Executive Director for Planning and Development i Attachment #1: Site Map Attachment #2: Legal description Attachment #3: Service Plan ,r [ r, ~kn Page 2 r` 07- ATTACHMENT 1' A-65 FM 2164 (10061 S(rip) 3a~8 NORTH SITE Location Map date.. 3/8/94 Scale: None M~,r r 5 J ATTACHMENT 2 BEING a Survey tract of thelWndJohnston Survey A-681, theiJ.tBurnoSurvey tA- 130 and the S. Blish Survey A-40 Denton County, Texas and also east of sithe de of tFMli2164 of and being Highway located 2 64 and 550 feeth on side FM 2164 that is tract centerline acre The described as includedngwithin the 79.697 land. follows3 BEGINNING at a point in the existing city limits, as established by City line of ordinance W. Johnston Su vTract 3, said ey A-681 and also tin the north line of ,I the W. Roark Survey A-1095; THENCE north 30 23" west a distance of 2884.8 feet to the Leginning of a curve to the right, whose radius is 2864.93 feet and central angle is 116 56P 17111 1 the right a THENCE in a northeasterly direction with distance of 597.41 feet to the end of his i centerline. AEE0028C/11 E ~ i J A [ 7 I} ~ M1 V ATTACHMENT 3 SERVICE PLAN 5 - :an Annexation Numben A-6S 56~~ Acreage annexed: 79.697 Acres Location: Along FM 2164 and extending spproz. 3,482 feet North of Bobcat Road and Including 4SO fat on the Westside and SSO feet on the Fsstside of FM 2164. (A-65) A. Police Sere s 1. Patrolling, response to calls, and other routine services will be provided on the effective date of the annexation, using existing personnel and equipment. 2. Upon ultimate development of the area, the same level of police services will be provided to this area as are furnished to comparable areas within the City. ~ B. Fire crotection and Emergency Medical Services (EMS1 f 1. Fire protection and emergency medical services by the present personnel and present equipment, within the limitations of available water and distances from existing fire stations, will be provided to this area on the effective date of the annexation. 2. Upon ultimate development of the area,the same level of fire and emergency ambulance services will be provided to this area as are furnished to comparable areas within the City. C. Water/Wastewater Services Water and wastewater services will be extended to the property in accordance to the City's mastor utility plan and Section 34-118 of the Denton Code of Ordinances. Developers shall pay the actual cost of all water and sewer main extensional lift stations and other necessary facilities required to serve their development in accordance with the City's master utility plan and the Subdivision and Land Development Regulations. The City may participate in the cost to oversize water J R'~ e i ti r i and sewer mains subject to fund availability and approval b of the City Council. Where water or sewer main extensions, lift stations, force mains or other necessary facilities are installed by the developer, the developer shall be entitled to reimbursement of the cost of such facilities from pro- rate charges paid by persons connecting to or using such facilities to serve their property, according to the Subdivision and Land Development Regulations. D. fwlid waste collection 1. Solid waste collection will be provided to the property at the same level of service as available to comparable areas within the City, within 60 days of the effective date of annexation. 2. As development and construction commence within this property, and population density increases to the proper level, solid waste collection shall be provided to this property in accordance with then current policies of the City as to frequency, charges and so forth. + E. Streets and Roads 1. The City of Denton's existing policies with regard to street maintenance, applicable throughout the entire City, shall apply to this property beginning j with the effective date of the annexation. I 2. Routine maintenance of streets and roads will begin in the annexed area on the effective date of annexation using the standards and level of service as currently applied to comparable areas of the city. 30 Reconstruction and resurfacing of streets, installation of storm drainage facilities, construction of curb cuts and gutters, and other such major improvements, as the need therefore is determined by the City Council or Manager, will be accomplished under the established policies of the city. e. Traffic signals, signage and other traffic control devices will be installed as the need therefor is established by appropriate study and traffic standards. i 2 E S 1 y Y e4 1 5. Street and road lighting will be in et ed -in -the ' substantially developed areas in accordance with the established policies of the City. F. Environmental Health and Coale Enforcement Services 1. Enforcement of the City's environmental health ordinances and regulations including, but not limited to the grass and weed ordinance, garbage and trash ordinance, junked vehicle ordinance, sign ordinance, food handler ordinance, animal control ordinance, and the tree preservaticn ordinance shall be provided within this area on tM effective date of the annexation. These ordinances and regulations will be enforced through the use of existing personnel. 2. Building, plumbing, electrical, gas, and all other construction codes, as may be adopted by the City, will be enforced within this area beginning with the effective date of the annexation. Existing personnel will be used to provide these services. 3. The City's zoning, subdivision and other ordinances shall be enforced in this area beginning on the effectf.ie date of the annexation. 4. All inspection services provided by the City of Denton, but not mentioned above, will be provided to this area beginning on the effective date of the f annexation, Existini personnel will be used to provide these services. 5. Flood damage mitigation will be provided by E existing codes and ordinances of the City as of the effective date of the annexation. 6. ks development and construction commence within this area, sufficient personnel will be provided to furnish this rrea with the same level of environmental health and code Enforcement services as are furnished to comparable areas within the City. G. planning and Development Serviced The zoning jurisdiction of the City will extend to the annexed area on the effective date of annexation. The tract is to be zoned Agriculture (A) zoning classification at the time of annexation. 3 i I i i ..4. I k 5 34 P I, Parka, al{,d Recreation Services ✓gpT o r Residents of the newly annexed area may use all recreation facilities, including parks and swimming pools throughout the city, on the effective date of the annexation. The same standards and policies now used within the City will be followed in the maintenance of parks, playgrounds and swimming pools. J. Electrical Distribution Electrical power will L-4% made available to the site as required, at the same level of service currently being provided to comparable areas within the City. K. Miscellaneous t s Street names an3 signs will be installed, if required, approximately six (b) months after the effective date of annexation. Residents of the newly annexed area may use all publicly owned facilities, buildings or services within the city on the effective date of the annexation. All publicly owned facilities, buildings or services will be maintained in accordance with established standards and policies now used in the Oity. L. Capital Improvements Program (CIP1 The CIP of the City is prioritized by such policy guidelines ass 1 1. bDemand for services as compared to ased on characteristics of topography, land utilization, population density, magnitude of problems as related to comparable areas, established technical standards and professional studies. 2. The overall cost-effectiveness of providing a specific facility or service. The annexed area will be considered for CIP improvements in the upcoming CIP plan. This tract will be considered according to the same established criteria as all other areas of the City. 4 t :r; .CITY SCVUNCI 1 o~ o • ~ y♦ 4 0 ~ t rp N 4 5 Agg(~No.... _O Agin Oa~te tote ' 3- DATE: May 3, 1994 CITY COUNCIL RET.'ORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: ZONING ORDINANCE AMENDMENT. RE: BOARD OF ADJUSTMENT. y RECOMMENDATION: The Zoning Ordinance Task Force recommended this amend- ment in February, 1993. The Planning and Zoning Commis- sion recommended approval on February 91 1994, (4-0). The draft ordinance is an expansion and a reorganization for clarity purposes. The ordinance adds factors which 11 should be taken into account for the termination by amortization of non-conforming uses. It allows the city to initiate a non-conforming termination case. It adds variance criteria and a six month time limit for the j I applicant to act on a granted variance. The draft I ordinance also makes clearer the distinction between I variances and special exceptions. The Board is enabled to hear special exceptions for a change of use of a non- conforming structure to a more restrictive non-conforming use. BACKGROUND: The Zoning Ordinance Task Force recommended this provi- sion in February, 1993. A separate ordinance for it was prepared in June 1993. Review was delayed pending funding the zoning ordinance re-write. PZZ on January 26th raised two concerns about terminating non-conforming uses (Section 35-48): 1) that any person could bring a termination case which 2) would always result in a termination. The ordinance before the Council, recommended by the Planning and Zoning Commission on February 9, 19941 addresses those two concerns by: i j I' k . i.F w Cry , ~ 1 f r, v t J 9U S-3 -gy-~ ~ ~ 1) adding that only an aggrieved person could request termination analysiss and 2) simply using the existing language with its property right safeguarding terminology. This is the first section of the zoning ordinance re- write which may be accomplished piecemeal. Council reviewed the draft on j+ril 51 1994. PROGRAMS DEPA_RMN S OR GROUPS AFFECTED. Board of Adjustment, Planning, Finance, and (potentially) nuisance prone non-conforaing uses. FISCAL IMPA None. , ATTACHMENTS: ~ E 1. Draft ordinance. I 2. Pit Minutes. 3. Council Minutes. Respec ully submitted, r I Lloyd V. Harrell, Citfy Manager Prepared by: { rank H. bbins, A2CP i Executive Director of Planning and Development ,r ( i I k AXXOOS06 ;r. J i~f tea:"r _ i 'j, a e j..\wpdocs\ord\boa.ord ATTACHMENT 1 3c77~~~ ORDINANCE NO. AN ORDINANCE AMENDING ARTICLE II ENTITLED "BOARD OF ADJUSTMENTHOF CHAPTER ~)l OF THE CODE OF ORDINANCES OF THE CITY OF DENTON, TEXASo RELATING To "ZONING" BY REPEALING SECTICHS 35-41 THROUGH 35-46 AND ZAT ONN JURISDICTION AN35-41 THROUGH 35-55 PROVIDING FOR D RULES OF PROCEDURE FOR THE ZONING E BOARD OF ADJUSTMENT) PROVIDING AN APPEAL PROCEDURE; P1'.OVIDING FOR THE AMORTIZATION, :ERMINATIONr DISCONTINUATION AND RESTORATION OF NONCONFORMING USES AND STRUCTURES= PROVIDING FOR VARIANCES AND SPECIAL EXCEPTIONS; PROVIDING FOR JUDICIAL REVIEW OF BOARD ! DECISIONS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A MAXIMUM PENALTY OF $2,000.00 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the present regulations relating to the Zoning Board of Adjustment are not easily underatandable by citizens and devel- opers alike; and WHEREAS, the present regulations do not definitely describe the procedures for terminating nonconforming uses; and WHEREAS, the Planning and Zoning Commission has held a public hearing to consider the proposed amendments to the Art{cle of the zonin February 9, ordinance 1944 andlrciomm recommends approval of these amendments to the City Council; and WHEREAS, the City Council of the City of Denton has held a public hearing to consider the adoption of this ordinance and finds the proposed amendments to Chapter 35 of the Code of ordinances to be reasonably relWad to the City's desire to make its ordinances the general more understandable to the opportunities to terminate nonconforming uses and structures; a NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: =TION I. That Chapter 35 of the code of ordinances relating to "Zoning" is hereby amended by repealing Sections 35-41 through 35-46 and adopting new Sections 35-41 through 35-54, so that here- Lg after the same shall read as follows: 86o. 35-41. Organisation of Board of Adjustment. The Board of Adjustment (Board) shall consist of five (5) members, each to earsappointed removableeforCity caus byCouncil therappointinged years term of two (2) l f y I r 4 f `l authority upon written charges and after public hearing. vacancies shall be filled for the unexpired term of any member, whose place becomes vacant for any cause, in the same manner as the original appointment was made. The City council shall appoint two (2) alternate members of the Board who shall serve in the absence of one or more of the regular members when requested to do so by the Mayor or City Manager, as the case may be. All cases to be heard by the Board will always be heard by a minimum number of four (4) members. The alternate members, when appointed, shall serve for the same period as the regular members, which is for a term of two (2) years, and any vacancy shall be filled in the same manner as for regular members, and shall be subject to removal in the same manner as the regular members. See. 35-42. Jurisdiction of Board of Adjustaont. When in its judgment, the public convenience and welfare will be substantially served and the appropriate use of the neighboring property will not be substantially injured, the Board may, in specific cases, after public notice and public hearing, and subject to appropriate conditions and safeguards, act upon certain appeals, as identified below. (a) Review of Administrative Decisions. The Board may: } (1) Hear and decide appeals from an Administrative officer where it is alleged there is error on any order, requirement, decision or determination made by any officer in the enforcement of this ordinance] and (2) Hear and decide appeals from an Administrative ~J officer's interpretation as to the nature or type of use, for the purpose of determining the classification and applicability of the parking standards, appropriate district for the location of such use, or any other regulations of this ordinance as may be applied to such use. (b) Nonconforming Uses and Structures. The Board may: (1) Evaluate and cause the termination of nonconforming uses after considering the actual investment in the structure(s). (2) Evaluate and consider the change of a nonconforming use to another nonconforming use. (3) Consider the replacement, renovation, remodeling or repair to nonconforming structure(s). (o) Variances - The Board may authorize in specific cases a variance from the terms of a zoning ordinance if the variance is not contrary to the public interest and, due to special conditions, PAGE 2 +x ii i ,Sad/g a literal enforcement of the ordinance would result in unnecessary hardship, and so that the spirit of the ordinance is observed and substantial justice is done. (d) Special Exceptions - The board may hear and decide special exceptions to the terms of the zoning ordinance when the ordinance requires the board to do so. seo. 35-43. Rules of Procedure; Meeting; Records. (a) The Board shall adopt rules to govern its proceedings provided, however, that such rules are not inconsistent with this chapter or state law. (b) Meetings of the Board shall be held at the call of the chairperson or at such other times as the Board may determine. (c) The chairperson, or in his or her absence, the acting chairperson, may administer oaths and compel the attendance of witnesses. (d) All meetings of the board shall be open to the public. (e) The Board shall keep minutes of its proceedings, showing the vote of each member upon each question, or if absent or failing to vote indicating such fact, and shall keep a record of its exam- inations and other official actions, all of which shall be immed- iately filed in the office of the Board and shall be of public record. (f) The concurring vote of four (4) members of the Board shall be necessary to reverse any order, requirement, decision or determination of any administrative officer, or to decide in favor of the applicant on any matter upon which the Board is required to act under this chapter or to cause any variance in this chapter. sea. 33-44. Notice of Public Hearings, The Board shall hold a public hearing on all applications and appeals made thereto. It shall first send written notice of such public hearing to the applicant and all other persons who are owners of real property lying within two hundred (200) feet of the property on which the application for variance, appeal or special exception is made. Such notice shall be given not less than ten (10) days before the date set for the hearing to all owners of real property as the ownership appears on the last approved city tax roll. Such notice may be served by depositing the same properly addressed aiad postage paid in the United States Post Office. Notice shall also be given by publishing the same at least one (1) time in a newspaper of general circulation in the City of Denton at least ten (10) days prior to the date of such hearing, which notice shall state the time and place of such hearing. PAGE 3 { a a w ~y-ate Sea. 35-45. Appeals. (a) Appeals to the Board can be taken by any person aggrieved, or by an officer, department, or Board of the munici- pality affected by any decision of any officer relative to the enforcement of this ordinance. Such appeal shall be taken within fifteen (15) days time after the decision has been rendered by an officer, by filing with the officer from whom the appeal is taken and with the Board, a notice of appeal specifying the grounds thereof, and upon payment of a fee in an amount determined by the City Council. The board may waive such filing fee when it appears to the board that the particular property is adversely affected by circumstances created by the city, not the appellant, and that an exception to the zoning regulations be granted. The officer from whom the appeal is taken shall forthwith transmit to the Board all the papers constituting the records upon which the decision of the officer was based. (b) In exercising its powers, the Board may, in conformity with the provisions of TEX. LOC. GOVT CODE 55 211.001 through 211.023 as existing or hereafter amended, reverse or affirm, wholly I or partly, or may modify the order, requirements, decision, or i determination appealed from and make order, requirement, decision or determination in the Board's opinion, as ought to be made and shall have all the powers of the officer from whom the appeal is taken. The Board shall have the power to impose reasonable conditions to be complied with by the applicant. (c) An appeal shall stay all proceedings in furtherance of I the action appealed from unless the officer from whom the appeal is taken certifies to the Board, after the notice of appeal shall have been filed, that in his or her opinion such stay will cause imminent peril to life or property. In such case, proceedings shall hot be stayed otherwise than by a restraining order which may be granted by the Board or a court of record on application or notice to the officer from whom the appeal is taken and on due cause shown. Bee. 35-46. Limitations on Reconsideration of Appeals. No appeal to the Board shall be allowed prior to the expira- tion of six (6) months from a previous ruling by the Board on any appeal to such body unless other property in the immediate vicinity has within the said six (6) month period been changed or acted on by the Board or City Council so as to alter the facts and conditions upon which the previous Board action was based, as determined by the Board. such change of circumstances shall permit the rehearing of an appeal by the Board prior to the expiration of a six (6) month period, but such conditions shall not have any force in law to compel the Board, after a hearing, to grant a sub- sequent appeal; such subsequent appeal shall be considered entirely on its merits and the peculiar and specific conditions related to PAGE 4 i f ~7~ the property on which the appeal is brought. Sao. 35-47. Rgedies Available from an Appeal. At a public hearing relative to an appeal, any interested son or by agent or by party may appear before the shall be on per the applicant to estab- attorney. The burden of p a variance authorizing the rant the Board lion the necessary facto wgrantingavorable action of ,ng the on any matter. "Y n permit or Certificate of Occupancy shall unless issuance of a buiperiof six (6) months from su secured in the valid only for a p permit or Certificate of Occupancy armament. said building p in which event the action shall be period. If six (6) month period, to grant a long p The Board shall have theCertificate of occupancy is not secured said building per months period, or within any extended period within the six (6) the action of the Board shall bomall id granted by the Board, appeal and such appeal prejudice to a subsequent t subject to the same the laic nalaappea requirements for hearing as herein specified f nonconforming Uses and structures. Sao 35-40. The Board may (a) Amortization of Nonconforming Uses. us of es of land or require the discontinuance of nonconforming ue the sofutimeg i structure under any plan whereby the full val and facilities can be amortizewcearacteriof thee neighbor oof taking i nto consideration the general use of and the necessity for all property to conform to the requ this chapter. All actions to discontinue a nonconforming property land and structure shall fbet taken with dueeresin the light rof the ea surrounding rights of the persons ion public wolf ifare and the uscharacter of the ar e and the conservation and r ser ation designated nonconforming from time of property. The board spathe city or an aggrieved p of any or upon cause presented by to time, arson, inquire into the existence, continuation or maintenance nonconforming use within the city. Criteria for Determining Amortizatfoitpmust consider the ' Board may determine an amortization period, following factors: investment e (1) The owner's cita time the va became nonconforming. on the property at the o date and (2) The amou of fh any Vrtomebne recovered tduring the if the amount remainain g, amortization period- (3) The life expectancy of the investment. T /6 PAGE 5 1 f 1 s j • y e ~j 941 .6 (4) The existence or nonexistence of lease obligations, as well as any contingency clauses therein permitting termination of such leases. (5) Removal ca:;:s that are directly attributable to the establishment of a termination date. (6) Other costs and expenses that are directly attribu- table to the establishment of a termination date. I (c) Discontinuation of Nonconforming Uses. (1) If the board establishes a termination date for a nonconforming use, the use must cease operations on that date and the owner may not operate it after that date unless it becomes a ccnforming use. i (2) The right to operate a nonconforming use terminates if the nonconforming use is discontinued or remains vacant for six months or more. The Board may graM_ an exception to this provision only if the owner can state an extreme circumstance that demonstrates that there was not an intent to abandon the use even though the use was discontinued for six months or more. (3) A nonconforming use terminates when the structure housing the use is destroyed by the intentional act of the owner or his agent. Sao. 35.49. Restoration of Nonconforming Use. G The Board may authorize the reconstruction and occupancy of a nonconforming structure, or a structure containing a nonconforming use, where such structure has been damaged by fire or other causes to the extent of more than fifty (50) percent, but less than the total, of the replacement cost of the structure on the date of the damage. The structure must be restored or reconstructed so as to have the same approximate height and floor area that it had immediately prior to the damage or destruction. The property owner has the burden of proof to establish the height and floor area of the structure immediately prior to the damage or destruction. A restoration or reconstruction in violation of this paragraph immediately terminates the right to operato the nonconforming use. Sao. 35.506 Nonconforming structures. (a) A person may renovate, remodel, repair or rebuild a non- conforming structure without Board approval if the work does not f increase the degree of nonconformity nor enlarge the nonconforming structure. A person shall comply with all applicable codes and ordinances when renovating, remodeling or repairing a structure housing a nonconforming use that has been approved by the Board. PAGE 6 K V :r Y 'XI-4 - v 9of/d' (b) The right to rebuild a nonconforming structure terminates if the structure is destroyed by the intentional act of the owner or the owner's agent. If a nonconforming structure is damaged or destroyed other than by the intentional act of the owner or owner's agent by less than fifty (50) percent of the replacement cost of the structure on the date of the damage, a person may restore or reconstruct the structure without Board approval. 8e0. 35-51. varianrs*s. (a) A variance may be granted when the Board finds: (1) That there are special circumstances or conditions applying to the land or building for which the variance is sought, which circumstances or conditions are peculiar to such land or building and do not apply generally to land or buildings in the same zone or neighborhood, and that said circumstances or conditions are such that the strict application of ~.;ie provisions of this ordinance would deprive the applicant of the reasonable use of such land or building; and (2) That the granting of such variance will not be detrimental to the public welfare or injurious to the property or improvements in such zone or neighborhood in which the ! property is located; and a j (3) That the granting of the variance is necessary for k the reasonable use of the land or building and that the I ; variance as granted by the Board is the minimum variance that will accomplish this purpose; and (4) That the literal enforcement and strict application of the provisions of this ordinance will result in an unnecessary hardship inconsistent with the general provisions and intent of this ordinance and that in granting such variance the spirit of the ordinance will be preserved and substantial justice done. (b) In granting any variance under the provisions of this Article, the Board may designate such conditions in connection therewith which, in its opinion, will secure substantially the purpose and intent of this ordinance. (c) The Board may permit such variance of the front yard, side yard, rear yard, lot width, lot depth, coverage, minimum setback standards and landscaping where the literal enforcement of these provisions would result in an unnecessary hardship, and where such variance is necessary to permit a specific parcel of land which differs from other parcels of land in the same district by being of such restricted area, shape or slope that It cannot be developed in j a manner commensurate with the development permitted upon other PAGE 7 i a r F 4 1 1 Ya .0/K parcels of land in the same district. (d) A variation from the standards established by this ordi- nance shall not be granted to relieve a self-created or personal hardship, nor for financial reason only, nor shall such modification be granted to permit any person a privilege in developing a parcel of land not pbrmitted by this ordinance to other parcels of land in the district. Boo. 35-52. Special nceptiods. (a) A special exception may bc granted when the Board finds that: (1) the exception is in harmony with the ordinance; (2) the g,:blic welfare and convenience are substantially served; (3) neighboring property is not substantially injured; (4) exceptions will not alter essential character of the district and immediate location; and (5) the exception will not weaken the general purposes of the regulations. (b) In determining its finding, the Board shall take into account the character and use of adjoining buildings and those in the vicinity, the number of persons residing or working in such building or upon such land, traffic conditions in the vicinity, and conformance of such area to the Official Zoning Map and comprehen- sive plan. (o) In granting any special exception under the provisions of this ordinance, the Board may designate such conditions in connec- tion therewith which, in its opinion, will secure substantially the purpose and intent of this ordinance. (d) The Board may, after public hearing and subject to the conditions and safeguards herein contained, authorise special exceptions to this ordinance, limited to the following: (1) The Board may allow a change from one nonconforming use to another nonconforming use when: (a) the change of the use does not prolong the )Afe of the nonconforming use; and (b) the change of the use is to a more restrictive classification. When a nonconforming use is changed to a nonconforming use of a more restrictive classification, PAGE 8 t r 1 -G "R a. 5-3- / the building or structure containing such nonconforming use shall not later be reverted to the former lower or less restricted classification. The Board may establish a specific period of time for the conversion of the occupancy to a conforming use. (2) A person shall comply with all applicable cedes and ordinances when renovating, remodeling or repairing a structure housing a nonconforming use that has been approved by the Board. (3) A person shall not expand a nonconforming use beyond the lot on which the use is located except the Board may permit the person to provide off-street parking or loading spaces on another lot. Sec. 35-53. Signs. i The provisions of this Article shall not apply to the regula- tion of signs. Appeals, variances anJ special exceptions involving signs shall be heard by the Sign Board Of Appeals. goo. 35-54. Judicial Review of Board Decision. Judicial review of a Board decision shall be in accordance with TEX. LOC. GOVT CODE g 211.011, as amended. sec. 35-55. Savings Clause. The provisions of Sections 35-41 through 35-54 shall govern and control over any conflicting provision of Sec. 35-13, but all provisions of Sec. 35-13 not in conflict herewith shall continue in full force and effect, SECTION II. That if any section, subsection, paragraph, sen- tence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is held invalid by any court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance, and the City Council of tho City of Denton, Texas hereby declares it would have enacted such remaining portions despite any such invalidity. SECTION III. That any person who shall violate any provision of this ordinance, or fails to comply therewith or with any require- ments thereof, or a permit or certificate issued thereunder, shall be guilty of a misdemeanor punishable by a fine not exceeding Two Thousand Dollars ($2,000.00). Each such person shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of this ordinance is committed, or continued, and upon conviction of any such violations such person shall be punished within the limits above. PAGE 9 r , Ff k f XS ~2 0 FJ8 SECTION IV. That this ordinance shall become effective frur- teen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official news- paper of the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY ! i i BY., APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY p BY 2 i[ c o `1 of ,r 4.j A 'j f.l } ty . PAGE 10 , L l x J S is i . ATTACHMENT 2 911 -Cyr Planning and Zoning commission ! S & January 26, 1994 9 S'3-_. minutes Page 3 IV. Hold a public hearing and consider an amendment to the current Detailed Plan of Planned Development 65, known as the Bent Oaks subdivision. The amendment would change the proposed use of Lots 7 and 8A to residential used. The 15.271 acre site is located south and east of Sam Houston elementary school, near Teasley Lane (FM 2181). STAFF REPORTS given by Owen Yost. Mr. Yost reported that Planned Development 65 was also known as Bent Oaks subdivision. The plan for single family homes was approved by City Council roughly two years ago. The two lots n question will not have an impact on the intensity in the area other than an additional 20 trips. When the original amended detail plan was approved the applicants had planned to use those two lots for open space and a club house that was going to be managed by the homeowners organization. It never materialized. The property owners are now asking to use those two lots for residential purposes. The lots are 7 and 8A. Notification to the 200 foot property owners was made incorrectly. Eleven property owners were notified within 200 feet of the two lots. Because the amendment covered the entire PD which is 16.46 acres. The notification will have to be remailed to all property owners within 200 test of the PD not just those two lots. RECOMMENDATION= The Development Review Committee recommended that the vote be postponed until February 9. Mr. Cochran moved to postpone the vote until February 9. Mrs Cooper seconded and the motion carried unanimously (4- 0). V.7 Hold a public hearing and consider an ordinance amending the zoning ordinance concerning the organization and function of the Board of Adjustment. ti STAFF REPORTI given by Frank Robbins. 1 Mr. Robbins explained that the amendment was the first in a long line of amendments to the zoning ordinance. He said fundamentally the amendment'would not be a major change from the existing provision, but rather a reorganization that would allow the addition of provisions in the current state law that were not addressed in the city's current ordinance. One major exception deals with j the termination of non-conforming uses. Mr. Robbins went }l i ( i R Planning and Zoning Commission January 26, 1994 minutes Page 4 y--~ ~r5 over an outline of the ordinance. He said the old ordinance vas hard to use because procedural issues are found in different parts of the ordinance. The new ordinance addresses those issues in one place. Sec. 3B-48 Kra Robbins explained that this section adds factors for consideration by the Board of Adjustment in determining a reasonable amortization period. The Board of Adjustment is authorized to amortize away an existing non- conforming use. Items 1-6 will be the guidelines the Board will use to determine if and when this can be done. Mr. Cochran asked for an example of " any person may request a termination date for a nonconforming use". Mr. Robbins said normally, it would be a neighbor that lived next door to a non conforming use (junk yards etc). If there are a lot a problems from that nonconforming use, the neighbor could go to the Board of Adjustment. The Board would then look into the issue and decide whether it should be amortized away or not. Mr. Cochran said that would mean the termination of the nonconforming use. Mr. Robbins said that was correct. The Commission deoided that there should be some further review and possibly some working change in See. 35-48 (a). They were concerned about anyone with an ax to grind being able to qo to the Board of Adjustment to ask for the termination of a non conforming use. I Li j IN FAVORt None IN OPPOSITIONi None 4 Mr. Cochran made the motion to postpone any decisions until staff had time to further review the amendment. Mr. Norton seconded and the motion carried unanimously (4-0). VI. Receive a report concerning the City"s position on the proposed Sentry Landfill. STAFF RZPORT1 given by Frank Robbins. Mr. Robbins reported that the City had taken no position on the Sentry Landfill. J i it g bi 1 Planning and Zoning Commission s 3rSig February 9, 1994 Minutes Page 10 the easement. The easement on thedhbeen iplaced ain another re an t lines easemento easement. approve Mr. Cochran made the motion to the easement abandonment at Denton High 4S 6chool west. Ma. Russell seconded and the motion carried (4-0) X. zoning o dinaceaconcerning the organization a and functions of the Board of Adjustment. Staff Report: given by Frank Robbins. Mr. Robbins explained that he was bringing back the ordinance that was discussed at the prior meeting. He said the concerns ordinance dealing were over section 35-46 of the out page 63 of the back- the Board of Adjustment. He pointed that the rds j up. He went over section would be deleteduand it wouldosay and ointed interested property (an aggrieved person instead). That will be the same language determination. to an used i tho State enabling appeal of an administrative of legislation in Favors none In Opposition: none Mr. Cochran made the motion to approve an ordinance amending the lBoarordinance Adjustment. concerning Mthe r. o Norton tsecondedfunctions and of the the motioll carried (4-0). the sentry landtili, XI. Consider a resolution concerning Presented b Mike Cochran, Vice-chair of the Planning and Zoning commission. Mr. Cochran together said he and Barbara and submitted some Russell on toget ggestions from this board concerning the Sentry landfill. He stated what he had in these suggestions were probably not exactly mind but wanted to off or them up for the s&X4 of stated he was prepared to make an alternate motionl He also and provide a greatly simplified version of the resolution from stated, and he wouldnoftar that s po forndiscuas ion, that the goes on planning and toning tcsihe sontry environmentalnlandfill record as being opposed moor TTACHMENT '3' DRAFT ATTACHMENT'' City of Denton City Council Minutes /6 O April 5, 1994 Page 2 Council Member Brock suggested using a darker blue and changing the colors with the blue and red. Mayor Castleberry stated that the problem in the past was that there was no consistency throughout the City. This would standardize it throughout the City. Mayor Pro Tem Smith agreed with the suggestion of using a darker blue color. Council Member Cott felt that the red on the outside gave the ability to sea the flag a long distance. Mayor Castleberry stated that there was a need to standardize the red color also. i Council suggested expressed a concern about the expense of havingmand colored stationary. Mayor Castleberry stated that there would be a flat charge for two standardized. the cost would goldown as long as ethcopies e colors a were made, the Mayor Pro Tem Smith suggested adopting a policy regarding the use of the city flag. City Attorney Drayoviteh stated that the City should apply for a l copyright for the logo also. Council considered the next item while staff revised the sample flag as suggested by Council. gave a report, received 3. The Council staff direction regarding the draft Boarhold f Adjustment ordi ance. Frank Robbins, Executive Director for Planning and Development, stated that he would like to review the sections of the ordinance and note any changes for the Council. Section 34-41 only had a minor rewording from the original ordinance regarding the organization of the Board. There would be five members with two alternates appointed and four votes were required to approve a variance. Section 35-42 dealing with the jurisdiction t thedBoard listed the four actions which the Board could her and consider an appeal of any officer of the City, nonconforming uses, evaluate and cause termination of a nonconforming use, and could consider the replacement, renovation, of a nonconforming use. A nonconforming use remodeling or repair j i A gu-C 2 DRAFT gst I`I City of Denton City Council Minutes;j"~'~~CR- - April 5, 1994 1~0FTa Page 3 was a use of land which did not conform to the zoning district it was in. The Board could hear variances of the standards of the Zoning ordinance such as setbacks and heights but not variances for determined also special the use fthe prerty. The ch was a specifically Board could exceptions whl Council Member Cott asked why a super majority was needed. Robbins replied that it was a requirement of the state law. to another conformingcuseion was a change fMember Coun conforming k use stated Robbins replied that that was onekin8p oialspecial exception. The ordinance recognized only one type exception. Sections 35-43, 35-44 and 35-45 relating did not have any changes. Sectione35f public hearings and nd appeals a new sect The 46 regarding limitations on an appeal wa Section 35 47lwas a new current ordinance had no limit on appeals appeal on section and dealt with placing the burden of proof for an app the applicant. i Council Member Cott asked if limiting an appeal was a process which hadmorhappened comento Denton and the City was the making i appeal so that an retuning for the same rocedure did not keep this was standard Robbins relied that individual Council Member Brock stated that a great deal of staff work was eliminate the tendency would slim invvol involved in an appeal and that section w. for repeated returns to the council for an item already considered. Council Member Cott felt that that section neoded to be more user friendly. Robbins stated that Section 35-48 dealt with the amortization of uses and structures. The section added language regarding the termination of nonconforming uses by adding the variables which the Board must take into consideration before amortizing away a nonconforming use. Section 35-51 dealt with variances considered by th-3 Board. Mayor Pro Tem Smith asked if the Zoning Ordinance Task Force recommended approval of the proposal. Robbins replied that this was the first recommendation to come from that Task Force. i b.. 1 . t 7 emu- 2_. DRAFT S3! City of Denton city council minutes 17 O{fS I April 5, 1994 Page 3 was a use of land which did not conform to the zoning district it was in. The Board could hear variances of the standards of the Zoning ordinance such as setbacks The Boardeights but alsonot variances f o the property. could grant he use of f t exceptions which was a specifically determined situation. Council Member Cott asked why a super majority was needed. Robbins replied that it was a requirement of the state law. Council Member conforming useion was a change from one conforming use to another Robbins replied that that was one kind of special exception. The ordinance recognized only one type of special exception. Sections rules 35- and 35-43, 35-44 and 35-45 relatdiing not have any changesreasectionnotice 4 publio hearings and appeals 6 regarding limitations on an appeal was Section 35-47 was a new 4 current ordinance had no limit on appeals. sal on section and dealt with placing the burden of proof for an app the applicant. Council Member Cott asked if limiting an appeal was a process which to comes to Denton and wh was the the City for relief,ordinance making dmor pened frequently it 1 { retuning standard for the same procedure appeal. that an Robbins replied othat keep this was individual involve the tendency Council Member Brock stated d that section would eliminate involved in an app for repeated returns to the Council for an item already considered. Member Cott felt that that section needed to be more user friendly. Robbins stated that Section 35-48 dealt with the amortization of uses and structures. The section added language regarding the termination of nonconforming uses by adding the variables which the Board must intake s. i consideration before With varian es nconsidered nonconforming by the Board. Mayor Pro Ten Smith asked if the Zoning Ordinance Task Force q, recommended approval of the proposal. Robbins replied that this was the first recommendation to come from that Task Force. l ` i a Y i 'f x r o-61? DRAFT City of Denton City Council Minutes s e April 5, 1994 IOQto/ 8 Page 4 Consensus of Council was to bring the item before Council for consideration at a future meeting. The council returned to Item 12. T n regarding a a City report, of Dnheld a ton flagscussion and gave staff directi Portu t to versions of the,flagswithna bluetout ine versusea,red out ine,two Consensus of the Council was to proceed with the blue outline and draft the necessary ordinances to adopt such. 4. The Council received a report, held a discussion and gave staff direction regarding the allocation of hotel occupancy tax funds to match Certified Local Governments Program FY 1994 grant award. (The Historic Landmark commission recommended approval.) Frank Robbins, Executive Director for Planning and Development, stated that the Historic Landmark Commission had found a way to move forward with historic preservation in Denton by matching with hotel/motel occupancy tax the fifty percent grant which the State had already authorized for the City. The State had suggested that { a survey be done of the historic structures in the City. There would be no effect on the city property taxpayers for the project. The Historic Landmark commission recommended that the survey be done and use the funds as indicated. Mayor Castleberry asked if the work would be done by a professional outside source. Robbins replied correct. Council Member Perry asked how each property would be surveyed. Robbins replied that the surveyors would notice those structures. Council Member Perry asked how an individual would have a building looked at by the group. Judith Abbott, Chair-Historic Landmark Commission, stated that the surveyor would drive up and down every street and using set criteria would examine every structure and compare it with the criteria. A report would ne prepared on those structure which met the standards. City Manager Harrell stated that a notice could be prepared so that r ,i r r ~COUN( I r. r r ~ i I • i • *Pan 4% ~ ~ a AoodaNo - A$enON CITY COUNCIL REPORT Dale ~ ~0`4y DATE: May 3, 1994 T0: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: PRELIMINARY PLAT, SOUTHRIDGE ESTATES RECOMMENDATIONi The Planning and Zoning commission recommended approval, 6-01 at their May 3, 1994 meeting. SUMMARY: p The 43.792 acre subdivision is located on Lillian Miller Parkway. The property is to be developed in two phases as indicated on the attached preliminary plat. City services and facilities, including water, sanitary sewer, electrical, and solid waste, are available. Public improvements include interior subdivision streets with a right-of-way of 50 feet and sidewalks along all street frontages including the entire frontage of Lillian Miller Parkway. The applicant has applied for a variance to the Subdivision and Land Development Regulations through the Planned Development approval. The variance is required as the street curvatures through certain intersections contain less than a 100' tangent. There is a 50' road dedication located directly north and parallel with the extension of this tract's east property line. There was a question raised as to whether or not this dedication extends onto this property and parallels the east property line. If this were the case this dedication would require abandonment or the configuration of the subdivision would have to be changed. staff has researched this item and has been unable to determine that the easement was ever extended to the property question. According to the applicant, the title search performed on the property by the applicant did not show the easement. h, f Water service will provided from an existing 8 inch line on - 1 the west side of Lillian Miller Parkway. I _-T i 7 r ,r -3- ~y replacedtand the ease ent abandonment with thise projecwil t! be Fire hydrants are required every 600 feet in residential areas. Street red on all subdivision twith is 300 foot spaci g withilightss `rovide the every intersection and cul-de-sac. g Provided at A 20 foot utility easer.,.ent currently exists along Lillian Miller Parkway. Six foot utility easements along all public streets within the subdivision are required. Drainage is generally acceptable with the proposed plat. Off site permission will be necessary from the property owner to the south to increase and concentrate drainage from this property. The be determined and accuratalong the southern propert ely shown on the final plat lilt will be dedicated as a private park and a drainage easement. The plat conforms to the minimum requirements of the subdivision and Land Development Regulations! Chapter 34 of the Code of Ordinances with the variance granted through the Planned Development. i ~ BACKGROUNDt i The property is currently vacant. The preliminary plat contains 136 single family detached residential lots. The development is designed with two access points to Lillian Miller Parkway. The minimum lot size is 9,000 square feet with minimum widths and depths of 651 and 1051 respectively. There are eight areas proposed to be the ownership and maintenance of a homeownev'seassociation (HOA). Participation in this HOA will be mandatory for any home buyer. These areas are discussed in detail in the zoning case back-up. ATTACHM .uT,a t 1. Location map 2. Preliminary plat 3• Planning and Zoning Commission Minutes of April 13, 1994 i Respec ully submitteds E L1 d V. Harrell City Manager s r r Prepared by: c~zt> _ 3 of 7 42 Debra Godwin Urban Planner Approved: s 1 ank H. R bins AICP Executive Director Planning and Development i t J, i Y i~ I .S 5 1 la., a ti v ~ r _y X578/ Q c ATTACHMENT 'l Southridge Estates (Trendmaker) o~ 7 NORTH 35E so ~y L mp A~ 288 e ~ j ~ ti a X Idil Lo ' Q PROJECT SITE 7FASiEY LN. Location Map Date: 3130194 Scale; None Y a i i . _..l 3 -0 ATTACHMENT 2 Southridge EFLites (Trendmaker) 5~5 a 7 NORTH \ JL _ - 0 01 f ~`I b e' T "Wr 7, ~ Y 1 hf I I J A~ II I Preliminary Flat Date: 4/6194 Scale: None i r s ATTACHMENT 3 Minutes P&2 Commission April 13, 1994 Page 16 L U Q Mr. Cochran moved to approve Norton seconded and the motion carried 6-0. F nsider the preliminary plat for Lots 1-72, Block 1; Lots 20, Block 2; and Lots 1-17, Block 3 of a 43.792 acre act located on Lillian Miller Parkway south of uthridge Shopping Center. STAFF REPORT given by Debra Goodwin. Ms. Goodwin said said the preliminary plat covered the property that was discussed in the previous two cases. The tract is 43.792 acre subdivision is located on Lillian ?tiller Parkway. The tract will be developed in two phases. All city services are available. DRC recommends approval to the preliminary plat with a few minor changes: 1. There is a drainage easement on Block 1, Lots 21 & 22. Staff asked that the easement be widened by one foot and be termed a drainage and utility easement. That is the way the property will be sewered to the north. 2. There is a statement several times on the plat that talks about the easement that is going to be abandoned. That needs to be corrected and the word this removed. The easement will have to be abandoned by separate document. 3. Several corner clips will have to be added in as a result of the variance. Those :lips are on Block 2, Lot 110 k Block 1, Lot 60 and 63. There are two access to the property. The one at Southridge Drive now, has a median opening and turn lanes. With the property that was approved across the street there is the potential for another median opening. That developer would be installing a north bound turn lane. There is a statement on the preliminary plat that does not show up on the smaller document. The statement is right above the title block and has to do with the installation of the right bound turn lane installed by trendmaker. Staff would like to have that statement revised to read as follows; Should the north turn lane be let for construction Trendmaker hereby agrees to construct the south turn lane. An escrow agreement is hereby recpd red in an amount 1.1 times the estimated cost as approved by the city engineer of the turn lane to be utilized by the city if within three years the north turn lane construction begins and Trendmaker is unwilling to participate. Trendmaker has agreed to put in the ji _ _ - ' besseesisi• c ATTACHMENT 3 D`,l Minutes P&Z Commission April 13, 1994 5-3 -9 Page 16 L D ~1Sf Mr. Cochran moved to approve Norton seconded and the motion carried 6-0. F nsider the preliminary plat for Lots 1-72, Block 1; Lots 20, Block 2; and Lots 1-17, Block 3 of a 43.792 acre act located on Lillian Miller Parkway south of uthridge Shopping Center. STAFF REPORT given by Debra Goodwin. Ms. Goodwin said said the preliminary plat covered the property that was discussed in the previous two cases. The tract is 43.792 acre subdivision is located on Lillian Miller Parkway. The tract will be developed in two phases. All city services are available. DRC recommends approval to the preliminary plat with a few minor changes: 1. There is a drainage easement on Block 1, Lots 21 G 22. Staff asked that the easement be widened by one foot and be termed a drainage and utility easement. That is the way the property will be sewered to the north. 2. There is a statement several times on the plat that talks about the easement that is going to be abandoned. That needs to be corrected and the word this removed. The easement will have to be abandoned by separate document. 3. Several corner clips will have to be added in as a result of the variance. Those clips are on Block 2, Lot 11, Block 1, Lot 60 and 63. There are two access to the property. The one at Southridge Drive now, has a median opening and turn lanes. With the property that was approved across the street there is the potential for another median opining. That developer would be installing a north bound turn lane. There is a statement on the preliminary plat that does not show up on the smaller document. The statement is right above the title block and has to do with the installation of the right bound turn lane installed by trendmaker. Staff would like to have that statement revised to read as follows Should the north turn lane be let for construction Trendmaker hereby agrees to construct the south turn lane. An escrow agreement is hereby required in an amount 1.1 times the estimated cost as approved by the city engineer of the turn lane to be utilized by the city if within three years the north turn lane construction begins and Trendmaker is unwilling to participate. Trendmaker has agreed to put in the I 3 ~ ti, r i r ' M ~IY w . t ti. Minutes Piz Commission SQL' April 13, 1994 Page 17 7 f f turn lane that would benefit their property if and when t%e property across the street develops. Staff is trying to set up an escrow agreement that states, if Trendmaker does not want to participate the city can put in the turn lane. There 13 a sunset clause of three years. The median opening is not a requirement of the developer. Mr. Cochran moved to approve the preliminary plat of Southr- idge Estates with the changes suggested by staff. Mr. Norton seconded and the motion carried unanimously (6-0). V. Hold a public hearing and consider approval of an amenf,- ment to Specific Use Permit 6 to allow the addition of approximately 4,800 square feet to the Denton Nursing Center located at 2229 N. Carroll Blvd. STAFF REPORT: was given by Debra Goodwin. Ms. Goodwin reported that the Specific Use Permit 6 for a nursing home was approved in 1968 on a 5 acre site west of the property presently in question. In 1969 the City Council approved a change in the location to the present site on N. Carroll. No ordinance or site plan was adopted in either 1968 or 1969. Construction of a 148 bed nursing home was sompleted on the site in 1970. In 1986 an amendment was approved for an expansion of 60 beds. An ordinance was adopted as was a site plan. The approved addition has been completed. There were three conditions of approval: 1. No additional detached signs will be permitted. 2. A minimum of 20% of the property shall be landscaped. 3. A solid 6 foot fence shall be erected along the north property line. All of those conditions have been met. The present request is to add approximately 4800 square feet to the existing facility. The addition would include nine administrative offices, a chapel, a family lounge, a Porte coche.e and a covered patio area. No patient rooms or beds will be added. A few patient rooms and space at the adjacent church are used as offices. The property is located In a low intensity area. The proposal will not increase patient beds. Adequate parking will be provided. Twenty-six notices were sent to property ..CITY COUNCI , i ' A~ of ~ O ~ t s 0 4 r e Y ' ` ooO~ r f agesldako, Agandatlem CITY COUNCIL REPORT FORMAT {bte. , TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Approval of a tax refund to Affest Savings Association for Fdith G. Hern RECOMMENDATION; The Tax Department has mailed an Overpayment Letter and an Application for Refund tothettaxpayer equeAll stingmthis erefund, s wand hich ethesTax Technician i tion have been recommends. SUMMARY: Tax Code requires the approval of C"- h ter 31.11 of the Texas Property the governing body of the taxing unit for refunds in excess of $ 500.00. EditheqHern's uestedaarefund In the amount of $ 559.39 AmWest Savings Assoc. hra because they overpaid BACKGROUND: 110.14 on January 31, 1994 against AmWest Savings made a payment of $ 1, a tax base of $ 550.75. This resulted in an overpayment of $ 559.39. A tax refund is due. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: The Tax Department and the tax account of Edith G. Horn FISCAL EfIPACT: t, $ 559.39 TED' RESP FOaar y , City Man ager Prepared by: ame Vic Schneider Title Tax Technician Approved: ame Har J fferson r Title Tr urer 2633C/3 i x wr►roo.nyTax #*&A APPLICATION FOR TAX-REFUND" S Rot" APpkeeon 31.11(418:) - Cotiectinp Office Name: CITY OF DLN*f0N *.~r nr.ca*1r1,~sNT Collecting Tax For ili I- KINNEN MWQN. TEXA 76201 (Taxing nits Address City, State, Zip Code In order to apply for a tax refund. the following Information must be provided by the taxpayer. IDENTIFICATION 0 PROPERTY OWN R: Name: a r 1.1 .X. ~f R_AJ _ Address o f f !'A i R u i t w n kT- oKrtj 7-v ?G N/- 503v Telephone Number (if additional information Is needed): IDENTIFICATION OF PROP~jRTY: 4 Description of Property: [ d Lcf 6 E K I ZOT S. Address or Location of Propony,2.5 vb 14 Account Number of Property 10<o 0'V!j or Tax Rocelpt Number. INFORMATION ON PAYMENT OF TAXES: Name of Taxing Unit Year for Amount of From Which Refund Which Refund Date of the Amount of Tax Refund Is Requested Is Requested Tax Payment Taxes Paid Requested I.tliF-y at Xe. 19 q3 _ / 19.5 i _l / /0.15/ i .559 9 2. 19 / to.- _ - - $ 3. 19 $ $ AMk)i 6r 44 a,A)*S /N-4 DV" r.eAx1 y Taxpayer's reason for refund (attach euppordng documentatlon AIR ~r& 17Orm) 157J 7-AK &HOj,t'r Ty I-p(4 ~ Ci of DfA1To,J, )ej I rlXJ4 aA) bdfQ0y&eeA)7-.. AMwES-r ~,eJ~tYS /S .lulu AOk£4TdNJj 4- AFaA1D, "I hereby apply br the refund of the abovedeseribed taxes and centy that the Information I have given on this form is an rred" iCUR; 4AWesr SAt!/lu4s 4$56c. & ay 3003 -Z- Signature &c[S r SI r0 01 Date of Application for Tax Refund {~L y8.9.1- -1- - - ---°L DETERMINATION FOR TAX REFUND: Approval Disapproval Signature of Authorized Officer Date Signature of Prealdln7 Officer(s) rA Taxing Date Unit(s) for refund apl>Ilcatione over i500 Any Psnen wfa "to a W" entry uW Ow kn0oing reead shelf be subOd to om of 1M Wowlrp PsnAW 1. 10*11940aM of not mere Than 10 yam ner lass Then 2 yawn sad/or a ow oI rat Rare lfan 115.W or boM such 60 and Impbomnwnq Z. eonlfnwmsnt in )elf fa a Iorm up to 1 rw or a a.1w net to escood $2.000 or W6 weh a* and ImPAworrn 1 ea nt I" In sees" $1.10, Panel coda. IlEfl/O 11.11 l 7v' ~ ~ ~ y ~ ran.; _ pit" 11!70! AM VMS' GJ701 &M IIIU NOkI S1{MYU .J{o~` Aa!OP ~ Itv111r O M1 pltl , Mwn n rIW 110} I sir r.•y{n a um ""IM4,40til, too ti JI{ 1 W(KWWr 11 , . , 4e111 1 Uli1~ i +1titit4Y r:i119Tiiflli Q;IiOiliO QQ~ '1,~ i i v Y e A'_I 0 T f O V E R P A Y M E N T S P.. - REPORT 1,101105DW 04122!94 AT 20:25 ACCOUNT N0. 0.ECESPT NO. NAME ADDRESS AMOUNT STATUS OF P; 03086000000 93/04/05-0766 PETERS, RONALD CRAIG LN 394.85 OVERPAY 60334300000 93104/05-0976 KONKRIGHT, RONALD TEASLEY 0108 L 41.08 OVERPAY 01367900000 93/04/05-0982 YARBROUGH. DAVID CHURCH[!! CA 18,46 OVERPAY 01673300000 93/04/O6'Jii"- 1O9Y TT+OMAS C AMHERST OR 10.73 OVERPAY 01984700000 93/04/07.0387 RICHj.RDSON, JIFFFEY 8 ANGELA A LAGUNA DR 324.00OYERPAY 08819400000 93/04/07-0711 MEDINA, RICARDO MCCORMICK ST 427.38 OVERPAY 90152100000 93/04110.0143 MR GATTI'S 0314 PWENNNSNSYYLLVANVANIA A D O 1 70.37 OVERPAY 10435500000 93/01112-0148 MOSLEY, BILLY J WfSTWAY ST ,0 1113.81 OVERPAY 02401000000 93/04118-0200 GREGORY, ARTHUR F [I1 .08 OVERPAY 10418400000 93/0408-0263 GURSARAN, PAUL PARKSIDE OR 450.00 OVERPAY 03439400000 93/040'24-0444 NW REALTY INC SHADY OAKS DR 1.00 OVERPAY 02652100000 113/04/26-0140 BARNES. KENNETH J OflA[GSLN 3153~~19OVERPAY 03066600000 93!04/25-0317 MEEKS. GREGORY B 636.71 OVERPAY 03494300000 93104/17-0016 BISHOP, CULA M TR BLUEBIRD CA 1.00 OVERPAY 03238900000 93104/27.0244 FLEMING. BARNEY DR 27.00 OVERPAY 02257200000 93/04/28-0148 THOMAS. DAVID L V VICCTTORORIA A ST 7.87 OVERPAY 02097300000 93104/31-0213 DODD, JOE M JR W GRENLEE PRAIRIE DR 5.65 OVERPAY r. 11686800000 93/04/31-1169 KARL STANLEY $T 20.67 OVERPAY ' 02270400000 93/05/01-0271 OGLE, [VAN M ~n iei nnna nu TlIF CUFF AVE A 669.08 OVERPAY w 10804900000 .0483 HERN,EOITN O 93/06/01 0319f300000 93/06102.0131 MILLER,1SHARLA 5 QUAIL RIDGE0DR 460.04 OVERPAY 61308600000 93/05/02-0325 CLAYTON ESTATES Tf ASLEY 0106 L 41.04 OVERPAY 50334300000 93/05/03-0110 KONKRIGHT, RONALD 15280300000 93105/11-0013 GRIGSON, CHARLES 0 DENTONAIRPORT ST 31353.77 OYERPAY OVERPAY 02418300000 93/05114-0057 AUTREY, EVERETT W BROADWAY .03007500000 93/05/14-0088 AUTREY EVERETT W CIEV£LAND ST 311.26 OVERPAY 10731700000 93/05115-0006 L A O iNYESTMENTS LC AUDRA LN 8.69 OVERPAY 5.63 OVERPAY 51294600000 93/C5/22-0052 CLAYTON ESTATES NSTY 028 112.60 OVERPAY 03497600000 93/06107-0010 WILL. PATRICK NORMAL Y 0108 L 41.09 OVERPAY 60334300000 93106/07-0018 KONKRIGHT, RONALD SUNSET ST 25.28 OVERPAY 03265400000 93/06/08-0011 TACO BELL 02023 .91287400000 93/06/11-0023 TIRES, APPLIANCES d SERVICE OF DENT W UNIVERSITY D 7930.98 OVERPAY OVERPAY 03104000000 93/06114-0028 SMITH, RAUL W E MILL PO ST MCKINN£V ST 300,99 OVERPAY + 91369400000 93/06/16-0003 JESW000 OIL 01731100000 93/08/18-0015 PRITCHARD, MICHAEL P PEMBROOK£ PL 64.98 OVERPAY 10304300000 93/06/22-0020 WATSON, WALLACE TICONDEROGA DR 36.82 OVERPAY 03361800000 93/06/25-0007 LANDRY, HARRAL E OAKLAND ST 144.40 OYEAPAY i 03540800000 93/06/30-0024 LSSWY ADDITION J/V W HICKORY ST 1.35 OVERPAY 02907000000 93/07/}9-0016 HERNANDEZ. GREGORIO N RUDOELL ST 25.41 OVERPAY 1R TOTAL OF OVERPAYMENTS 24,000.60 C. i - 0.00 s) }If{k ~ r.. , 1 j 1 , r1 L~ i C I T Y lftOUNCI {I 04 N + o P4 % s 4 e +0 M ' ~ f ~CITY~= COUNCI i a, o, I 4 MtOO I ~ s 9 ' a` 0 A!o x OUW'oOOJ f ,a 'll A,g6~1dd`NJ.- AgendVO Date _ ORDINANCE NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF PROVID- ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN IEFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase of necessary materials, equip- ? meet, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and reconunended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the ma- torials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Sid Proposals" attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items: j BID ITEM AMOUNT NUMBER NO VENDOR 1609 ALL STEWART AND STEVENSON 6138,500.00 1619 ALL 6,)UTHWEST SPACE SAVERS INC. $ 69,500.00 1621 1 r(LELINE 61.49 PER FT 1621 2 TEMPLE 61.09 PER ET 1621 3 POLELINS 63.40 PER FT SECTION II. That by the acceptance and approval of the above numbers items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to pur- chase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. i 4 f f SECTION III. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his authorized to execute tho written designated which tshall ibe attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above t } numbered items of the submitted bids, the City Council hereby authorizes the expenditure of contract roved bids or pursuant to a written amount accordance with the app made pursuant thereto as authorized herein. { SECTION V. That this ordinance shall become effective imme- diately upon its passage and approval. PASSED AND APPROVED this day of 1994. 80B CASTLEBERRY, MAYOR E 1 ATTEST: JENNIFER WALTERS, CITY SECRETARY i A . BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY w, BY: R e i ~o_/,1 SECTION III. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the the written contract which shall be attached hereto; provided that written contract is in accordance with the terms, conditions, e the i Bid i Proposal n and related documents herein approved contained In accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby { authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective imme- diately upon its passage and approval. j PASSED AND APPROVED this day of 1994 BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY 3Y: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: i i 4 _DATE: MAY 3, 1994 CITY COUNCIL REPORT TO: Mayor and Members of the City Council ~,~j~~' -AM 1 FROM: Lloyd V. Harrell, City Manager t t SUBJECT: BIL' #1609 - WINDROW COMPOST TURNER S~ i RECOIdMFSiDATION: We recommend this bid be awarded to the lowest bidder meeting specifications for 16' capacity machine, Stewart and Stevenson in the amount fi of $138,500.00. SUMMARY: This bid is for the purchase of a 16' self propelled straddle type Windrow compost turner. It will be utilized by the Waste Water Treatment Plant to the turn or mix er Plant. This turning or mixing expedites the d oompsiting process. Waste Water Both the 14' capacity and the 16' capacity machines were bid. A determination was made that the 16' unit was beat suited for our operation due to horsepower, capacity and type of material being utilized in the composting process. I The Public Utility Board has reviewed these bids and recommend the purchase of the 16' machine. ` BACKGROUND: Tabulation Sheet. t i PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Waste Water Treatment Plant an the composting program. FISCAL EMPACT: Purchase will come from Water Waste Water Utility Bond funds. Our cost of this unit was $150,000.00. The actual price $138,500.00 is within the bond estimate limits. i *V. bmitte t r! Approved: 4 oe: om D. Shaw,C.P.M. at Title: Purchasing Agent 10. 4 i` 5 'i 3 ~b ~ _ _ _ _ 1609_..... ID NAME WINDROW COMPOSTING CLAYMAR CONLEY STEWART & COREY COBCY MACHINE LOTT STEVENSON COMPOSTER COMPOSTER PEN DATE MARCH 24, 1994 NICHOLS (1) (2) 1. 1 WINDROW COMPOSTING MACHINE 14' $139,000.00 $127,600.00 $134,500.00 $138,770.00 $159,152.00 4 2. 1 WINDROW COMPOSTING MACHINE 18' $144,000.00 $138,500.00 DELIVERY A.R.O. DAY 45-60 DAYS FO-90 DAYS 45 DAYS 45 DAYS IMM PI TE (ST r f i i 1fr)'% t !h 1 t F r, i }re A I r rry. r ~ fN. a. t DATE: MAY 3, 1994 CITY COUNCIL REPORT r TO: Mayor and Members of the City Council ~O FROM: Lloyd V. Harrell, City Manager _ ~•'`1 SUBJECT: BID # 1619 - FILE STORAGE SYSTEM 5 5~ ' RECOMMENDATION: We recommend this bid be awarded to the only bidder, Southwest Space Savers Inc. In the amount of $69,500.00. a SUMMARY: This bid is for the purchase of a archive and primary record storage .00 to system or $39, 200.00 and a property and evidence storage system for $30,300 be installed at the DMC-Police Department. These storage systems consist of a series of specialized shelving mounted on tracks. This system allows for full utilization of the shelving with only one isle space required. The shelves roil together for security and roll apart for access. l This system is very cost effective when compared to the cost of secured building space requiring access isles between shelves. The estimated expenditure for these two systems was $73,500.00. P BACKGROUND: Tabulation Sheet j Five possible vendors were solicited only one supplier responded. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Police Department and Denton Municipal Center. FISCAL IWACT: Funds for the purchase of these storage systems will be taken from DMC Funds allocated for Police Furniture Equipment and Built-ins. Account Number #450-032-DMC1-9336-9101. Reap fully sub d: to V. Harrell City Manager Approved., Name. Tom D. Shaw, C. P7. ;Itle: Purchasing Age..it {~6.AOrlIDA E i i f P Y i S p f BID W ID NAME FILE STORAGE SYSTEM SOUTHWEST } SPACESAVER 'PEN DATE APRIL 12, 1994 SYSTEMS OTY b=E 1 I~itSN--~ -V~R6Z5~ VENN `VFNIN0R-- VEN ~V Abp iF~_ } 1. 1 ARCHIVE A PRIMARY RECORD $39,200.00 STORAGE SYSTEM 2. 1 PROPERTY & EVIDENCE $30,300.00 STORAGE SYSTEM DELIVERY 60-70 DAYS i f 9 n I ( i I i I .t i i F' DATE: MAY 3, 1994 CITY COUNCIL REPORT or and Members of the City Council TO: May FROM: Lloyd V. Harrell, City Manager SUBoECT: BID 11621 - UNDERGROUND CABLE #2 AND 41d G~ RECOMMENDATION: We recommend this bid be awarded to the low bidder for each tem as ollows: Poleline $1.49 per foot ; i, 410 Cable le $1.09 per foot 2, #2 Cable Temple $3.40 per foot 3, #2 3PH Triplex With an annual estimated expense of $76,000.00. SUMMARY: This bid is for an annual price for the purchase of #2 & 410 underground i stock. underground cable, for use by the Electric Distribution division in The tie in price f construction. This cab to repiace warehouse it a #2 between Temlplesand Po ellne was decided by the better delivery offered for it by Temple. mailed to Eight bid proposals were received in response to nine bid packages I vendors. BACK GROUND Tabulation Sheet pROGRA)Y43 DEPARTMENTS OR GROUPS AFFLICTED: Warehouse, Electric D stri ut on, Uti ty Customers of the City o Denton. 08 Working Capital Account balance or 199 Warehouse FISCAL WACT:udgeted funds umber 7l6--D43-0582-8708 4ger ly su mi : Harrel L City anprepared: ame: De se a 1 Title: Senior Buyer Approved:, z Name: Tom D. Shaw, C. M. Title: Purchasing Agent i ~~~,AeaoA 1 i c .'P js2i----- IBID NAME #2 AND 4/0 CABLE INCTEMPLE POLELINE PRIE~SITER CUMMINS ELECTRIC PEN DATE APRIL 19, 1994 ` - ii€f3iiz5T~~ VERDDE3 -vFNwf - s ANIWT ~Z~IPTr~N VENDUR v~N~cSri 1. 26,000 FT CABLE 410. ALU., U.O. $1.52 $1.49 $1.60 $15.30 $1.83 2, 20,000 FT CABLE, #2, ALU., U.Q. $1.09 $1.09 $1.16 $11.20 $1.17 3. 15,000 FT CABLE 02, ALU., U.Q., $3.84 $3.40 NIB $34.20 $3.61 OR 3 PHASE TRIPLEXED 6,000 FT ON 1000' REELS r j OF 3 PH MANUFACTURER OKONITE PIRELLI PIRELLI PIRELLI PIRELLI DELIVERY days STOCK 1 32 STOCK 2 WKS 2 WKS 10-20 DYS WKS ACTOCRJY~1rRMY #3 10,000' THRU 8130/95 MINIMUM RELEASE } , ` {tf 'y A6 $4,4iWrA Jl Y 1 it 1. r' ID NAME #2 AND 4/0 CABLE TECHLINE PRIESTEN PRIESTER #2 #E3 PEN DATE APRIL 19, 1994 -OUANTI VENDOR ! CABLE 4/0. ALU., U.O. $2.43 $1.92 $1.80 F.2 25,000 FT 20,000 FT CABLE, #2, ALU., U.G. $1.50 $1.23 bl.31 i 3. 15,000 FT CABLE #2, ALU., U.G., $5.02 $3.92 ~,5.42 OR 3 PHASE TRIPLEXED r 5,000 IT ON 1000' REELS OF3PH S MANUFACTURER ROME KERITE HENDRIX DELIVERY 18-18 WKS 8-10 WKS 132= WKWKS +20c~t~SFT- E1~SilS~Oi~ ~E~(DFO SITE EXCEPTIONS EXCEPTIONS TRAINING TO SPEC TO SPEC TO EA Etr CHARGE PRICES GOOD FOR CCEPTANCE WA 30 DAYS i t t, r Sr V, ~CITY~ 'COUNCI 1 of e• s 0 ~ ''ro m, tt+~p0 I Node N6 Agenda ORDINANCE NO. RN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the construction of public works or improvements in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has received and recommended that the herein described bids are the lowest responsible bids for the construction of the public works or improvements described in the bid invitation, bid proposals and plans and specifications therein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the following competitive bids for the construction of public works or improvements, as described in the "Bid Invitations", "Bid Proposals" or plans and specifications on file in the Office of the City's Purchasing Agent filed according to the bid number assigned hereto, are hereby accepted and approved as being the loxeest responsible bids: BID NUMBER CONTRACTOR AMOUNT i 1624 DUSTROL INC. EXHIBIT A j t. SECTION ir. That the acceptance and approval of the above competitive bids shall not constitute a contract between the City and the person submitting the bid for construction of such public r works or improvements herein accepted and approved, until such person shall comply with all requirements specified in the Notice to Bidders Including the timely execution of a written contract and furnishing of performance and payment bonds, and insura =r certificate after notification of the award of the bid. SECTION III. That the City Manager is hereby authorized to execute all necessary written contracts for the performance of the construction of the public works or improvements in accordance with the bids accepted and approved herein, provided that such contracts ` are made in accordance with the Notice to Bidders and Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein. f' 1 t d. x, ■ ar m 1 1 r 1 r~ SECTION IV. That upon acceptance and approval of the above competitive bids and the execution of contracts for the public works and improvements as authorized herein, the City Council hereby authorizes the expenditure of undsanin the mann d authors r and in the amount as specified in such approved bids d contracts executed pursuant thereto. SECTION V. That this ordinance shall become effective u on its passage and approval. immed ately p ,1994. PASSED AND APPROVED this the day of SUB CASTLEBERRY# MAYOR , i AWESTt JENNIFER WALTERS, CITY SECRETARY r, BYt APPROVED AS TO LEGAL FORMt DEBRA A. DRAYOVITCH, CITY ATTORNEY BY, r n {r ~ r o I i 3 I r Y I p i BID NAME STREET MAINTENANCE OUSTROL EQUIPMENT RENTAL OPEN DATE APRIL 21, 1994 -D EXHIBIT A 1. PER DAY IIILATIiR-TRUCK MOUNTED, RADIANr $1,150.00 IIFAT, PROPANE IlRIED,12'X24' INSULATED I OVEN 1 EACH MOBIUZAnONCLARGETOINCLUDE $200.00 DFL.IVF.RI , A PICKUP AS WELL. AS LOADING A UNLOADING AS REQUIRED I 2. PER DAY HEATER SCARIFER-TRUCK MOUNT, $1,250.00 RADIANT IIFAT, PROPANE FIRED, 12'X24' INSULATED OVEN, CARBON TIPPED TEEITI 4 2A EACH MOBIUZA71ON CHARGE TO INCLUDE $200.00 DELIVERY, k PICKUP AS WELL AS LOADING A VNLOADINO AS REQUIRED j 3 PER DAY DISTRIBUTION MIXING RECYC.CR-METLiR $1,100.00 LIQUID,(2) CARBIDETOOTII MIXING DRUMS, EVERSIBLE AUGERS, VIBRATORY SCREEN i 3A EACH MOBILIZATION CHARGE TO INDICATE $350,00 DELIVERY, t PICKUP AS WELL. AS LOADING AND UNLOADING AS REQUIRED i 4. PER DAY YDOWN MACHINE-BARBER GREEN SAISO $1,150.00' OR EQUAL 4 EACH MOBiu AT[ONCIIAROETOINCI.UDE $350.00 DELIVERY A PICKUP AS WELL AS LOADING A UNLOADING AS REQUIRED. 6, PER DAY MiLLINO MACHINE - TRACK TYPE $3,750• CATERPILLAR ISO OR EQUAL 5A EACH MOBILIZATIONCHARGE TOINCLVDE $350.00 DELIVERY, A PICKUP AS W E1 L AS LOADING A UNLOADMO AS RT?OUIRED ( S. PER DAY WIN[-MILL - CATERPILLAR PR75 OR EQUAL $1,160.00 E wi nI it DRUM EACH MOBILIZATION CIIARGETOINCLUDE $150.00 DELIVERY, A PICKUP AS WELL AS LOADING A UNLOADING AS REQUIRED , 7, PER DAY PICKUP BROOM - MOBIL TW OR EQUAL $850.00 7A EACH MOBIUTATTON CHARGE TO INCLUDE $160.00 DELIVERY, A PICKUP AS WELL AS LOADING AND UNLOADING AS REQUIRED. ' 8. PER DAY SUPERVISORS PICKUP (NO MOBILIZATION $100.00 CIAROES} VENDOR ACRCFSTo EXTEND PRICIS, YES TLRMS R CONDITIONS OF TINS 4ONIRACt TO 0111 ER CT1I+S IN TI IE DENTON AR FA YES OR NO u r .l+ u . f ~s v 4 if d, ti Y DATE: MAY 3, 1999 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V- Harrell, City Manager SUBJECTS SID X1624 -STREET MAINTENANCE EQUIPMENT RENTAL We recommend this bid be awarded to Dustrol Inc. a listed on RECOMMENDATION, 0 tabu ton sheet, item 1-8. SUMMARY: This bid is for the annual contract for daily rental of street ntenance equipment. The daily rate can b0 utiilli ea to portions of a day and only equipment actually needed for a project to respond due to the fact that we request bids on Dustrol inc. is the only company the complete list of equipment, on an all or none basis. This 'tall none" Also the bid allows for continuity and computability of equipment to profect requires qualified operators for each machine and that on-site supervision be included in the daily rate. The program has been very satisfactory in the past. The etc Thfe concept allows materials and support staff 1.e., traffic control, clean-up i for utifitation of equipment and operators as needed without a major investment in equipment and personnel The bid includes a 1 year extension clause if agreed upon by both parties. ~J BACKGROUND: Tabulation Sheet PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Street Maintenance, Public Works and GI pro ects. CIP 1 ro FISCAL IMPACT= Funds for these service, ond Funds. Each project willibe funded fromd he appropriate l M s, an or 9 account. As a point of reference during the past one year period the City of Denton spent approximately ;1230,000.00 on equipment rental from Dustrol Inc. r 0, This obviously will vary from year to year. j r i .ry i i . a CITY COUNCIL REPORT MAY 3, 1994 PAGE 2 OF 2 1 1 Respec y sub tt I l loy V , Harrell City Manager j A proved: !t Name: Tom'D. S aw,C.P, , ; Title: Purchasing Agent ~~T.AOtImA v. I I w w: fi3 ors !a r f ( ti rr F ~A JA h 'All S , r .u. BID NAME STREET MAINTENANCE JAGOE DUSTROL EQUIPMENT RENTAL ?F OPEN DATE APRIL 21, 1994 r _ 66 ~f13'f7bFf VEF U0f 1. PER DAY ' HF.ATFR-TRUCK MOUNTED, RADIANT N/B $1,160.00 4 HEAT, PROPANE FIRED, 12'X24' INSULATED OVEN I 1A EACH MOBILIZATION CHAROB TO INCLUDE N/B $200.00 { DELIVERY, A PICKUP AS WELL AS LOADING A UNLOADING AS REQUIRED 2. PER DAY IIEATER SCARIFER-TRUCK MOUNT, N/B $1,250.00 RADIANT HEAT, PROPANE FIRED, I2'X24• INSULATED OVEN, CARBON TIPPED TEETH 2A EACH MOB(LIZATION CHARGE TO INCLUDE N/B $200.00 DELIVERY, A PICKUP AS WELL AS LOAD) NO A UNLOADING AS REQUIRED i i 3. PER DAY DISTRIBUTION MIXING RECYCLER-METI?R N/B $1,100•00 IQUID,(2) CAR01DE TOOTH MIXING DRUMS, EVERSIBLE AUGERS, VIBRATORY SCREEN 3A EACH MOBILIZATION CHARGE TO INDICATE N/B $350.00 ELIVERY, A PICKUP AS WELL AS LOADING AND UNLOADING AS REQUIRED 4. PER DAY AYDOWN MACHINE-BARBER GREEN SAISO $2,500.00 $1,150.00 1 LlI OR EQUAL ) 4A EACH MOBILIZATION CHARGE TO INCLUDIS $260.00 $350.00 DELIVERY A PICKUP AS WELT. AS LOADING A UNLOADING AS REQUIRED. i r ;eta i . i f -~a- - BID # f BID NAME STREET MAINTENANCE JAGOE DUSTROL i~ EQUIPMENT RENTAL 1 OPEN DATE APRIL 21, 1994 i VENDOR DESCRIPTION_ VENDOR 6. PER DAY M, ILLING MACHINtl - TRACK TYPE N/B $3,760.00 i CATERPILLAR 450 OR EQUAL 6A EACH MOBILIZATION CHARGE TO INCLUDU N/B $350.00 DELIVERY, A PICKUP AS WELL AS LOADING A UNLOADING AS REQUIRED 6. PER DAY INI-MILL -CATERPILLAR PR75 OR EQUAL N/B $10150.00 WITH 18' DRUM 6A EACH MOBILIZATION CHARGE TO INCLUDE N/B $160.00 ~ DELIVERY, A PICKUP AS WELL AS LOADING A UNLOADING AS REQUIRED i 7. PER DAY PICKUP BROOM - MOBIL TE3 OR EQUAL N/B $850.( 3 7A EACH MOBILIZATION CHARGE TO INCLUDE N/B $160.00 DELIVERY. A PICKUP AS WELL AS LOADING AND UNLOADING AS REQUIRED. 8. PER DAY SUPERVISORS PICKUP (NO MOBILIZATION N/B $100.00 CHARGES) VENDOR AGREES TO EXTEND PRICES, YES TERMS A CONDITIONS OF THIS CONTRACT TO OTHER CITIES IN THE DENTON AREA YES OR NO i e ! F,~ ~ r• t' 7 iy ..4 4 r !t '02CIT =COUN( I I I 4 • 6 i •Y'e M 1~~~ r i r ? r AQ~At~+l~ld. ' 1`r ~ r AgodaIte We __._51ORDINANCE NO. / AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A CON- TRACT BETWEEN THE CITY OF DENTON AND OSCAR RENDA CONTRACTING PROVIDING FOR AN INCREASE IN THE CONTRACT PRICE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on _OCTOBER 5, 1993 , the City awarded a contract for UNIVERSITY DRIVE SANITARY SEWER in the amount of $ 577,145.00 and WHEREAS, the City Manager having recommended to the Council that a change order be authorized to amend ouch contract with I respect to the scope and price and said change order being in i ; compliance with the requirements of Chapter 252 of the Local Government Code; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: r SECTION I. That the change order increasing the amount of the contract between the City and OSCAR RENDA CONTRACTING , a copy of which is attached hereto, in the amount of TWENTY SIR THOUSAND THREE HUNDRED MINTY SEVEN and 29/100--- Dollars (s 26,397.00 is hereby approve end the expenditure of funds therefor is hereby authorized. SECTION II. That this ordinance shall become effective immediately upon its passage and approval. { PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BYi =,t APPROVED AS TO LEGAL FORMS DEBRA A. DRAYOVITCH, CITY ATTORNEY a. 1. .s ~j DATE: MAY 33, 1994 CITY COUNCIL REPORT TO: Mayor and N,.:mbers of the City Council FROM: Lloyd V. Harrell, City Manager ~i7q SUBJECT: CHANGE ORDER #2- OSCAR RENDA CONTRACTING UNIVERSITY DRIVE SANITARY SEWER RECOMMENDATION: We recommend change order number two to Oscar Renda Contracting be approved in the amount of 626,397.29. SUMMARY: The contract for University Drive Sanitary Sewer was awarded to Oscar Renda Contracting on October 5, 1993 in the amount of $577,145.00. The project is substantially complete and on time. This change order is to allow payment to be made for actual work done at the unit price of the contract. The change order consist of five items. 1. Air and Mandrel Testing $ 50152.50 2. Concrete Saw Cutting 6 860.00 3. 6" Concrete Pavement $13,380.00 4. Removing Installed Sewer 6 70313.00 5. Casing Spacers 328.00 26,397.00 Other decreases In contract estimated quantities have reduced the contract price by I $17,005. This along with reductions in change order number one have resulted in a total contract price of $576,537.00, a 'reduction of 6607.70. BACKGROUND: Letter from Oscar Renda, Minutes from PUB meeting of April 18, 1994. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Water/Waste Water Utility, Oscar Renda Contracting. FISCAL IMPACT: Funds for this change order are available in the original contract nde us to overall reduction to contract price. R lly cub t Lloyd Harrell City Manager 1 Approved, Name: Tom D. ShawC.P.M. Title: Purchasing Agent eee•aoc~ A r t f . C, . V Cw.i'I. Y✓ FR- ?i 101 13:07 11,1: ITY CF 'E'JTOI :'a 1:017-ate.-:1~0 c:3 =t1 ~S "4!i :1.:3 ~":;;R F.:ICi •-''ld;`: 7. 's OSCAR RENDAt's=~-~ Contracting, Inc. - d ~r 01 SENION LANE . ROANOKE, TIXAI 74149 . U171t01•e107 April j t lli. Olsnq 0aty, rag. Associate Daatot Nunlaipal utilities i 101 TIN" street, ltaaleipal IUilding 1 Dement TX 71101 ar i Re, University Drive sanitary lower j Dear Hr. city, J{ .o reoelPt o! your letter dated April 00, 1f11, o.R.c, will aM to the price calculated by the city Porsuan,t to lid rt4■ sP•11, As"re 1401tary serer, This sheuid rlosliae any Luse Jolt to be s rood Upon, with relards to change o rder 13. Therefore o.f.c, sututs the following proviewly agreed to items for rlealiinotoNt~at p icesMIt%ad bilcwarepporiieas only thee%itcrs contract. for reach hid item 91 the erlglrel contract Y Outs have been requested an the filial pay estinAte. :rzx TO OO" PENN j 1. Air a mandrel Teat of pipeline train 43+11 0 1+01 1110 Lr N 1,13 1 S,i13.30 7, Uo Itet sr-3 110.00 1. f:D stet 1.1 11,310.00 4. DID rtsm IP-13 7,Si3.Sf 3. 110 Item 0.6 credit to city Total rxtra total erodit -LJ31I.Act l araAd Total i N 7 it you have any QUootieat, Pleals notify me. uorgt II, Iran project minor y- 01 ,Y h I i F;PR-25-'94 rO4 14:09 ID: ITY OF LENTCJ ua TEL r10:617-°6c-7120 9683 F04 r EXCERPT FROM PUBLIC UTILITIES BOARD MINUTES April 181 1994 e a The following item was considsred& r 11. CONSIDER APPROVAL OF UNIVERSITY DRIVE SANITARY SVMR CHANQS ORDER Ms Allison presented this item. After item #11 as extensive discusaion, Coplen made a motion to approve Seconded by Thompson. All &I no nays, motion carried. i I I I1 ti I w" 1 x~ ~ E r 'e 5 i r a W' l' 21i V CITYCOUNCI k 1 ~ y► 4 p ~ t O O ~ t p N ~ ♦ ~I I I I I I t E I Age* No 04)~ Agendalte P Data IS---3-9Y /d i ORDINANCE NO. _ AN ORDINANCE OF THE CITY OF DENTON$ TEXAS AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURPOSE OF PAYMENT BY THE CITY FOR FEES FOR THE PAYMENT OF TAXES OR APPLICATION OR LICENSES OR RENEWAL OF LICENSES REQUIRED BY THE STATE OF TEXAS OR THE UNITED STATES OF AMERICA OR ANY AGENCY THEREOF) AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in order to provide licensing of Hydro Generation on Government Dams, the City of Denton is required to pay Administrative Charges] and # WHEREAS, the City Manager has reviewed and recommended that the Council approve the payment of such feet NOW, THEREFORE, E F I THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: ~s SECTION I. That the expenditure of funds in the amount of ;17,919.46 to be paid to Federal Energy Regulatory Commission (FERC) is hereby authorized. Ia ; SECTION II. That this ordinance shall becomo effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1994 l BOB CASTLEBERRYr MAYOR t ATTEST: j JENNIFER WALTERS, CITY SECRETARY BY$ k" APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCHr CITY ATTORNEY BY I i r E r ~ S 1 v AA i i 9 ti.e.I~ DATE: MAY 3, 1994 CITY COUNCIL. REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: PURCHASE ORDER #44525 - FEDERAL ENERGY REGULATORY COMMISSION - $170919.46 RECOMMENDATION: We recommend this purchase order to the Federal Energy Regulatory Commission, in the total amount of $17,919.46, be approved for payment. i SUMMARY: This payment is for the Administrative changes required by the Federal Energy Regulatory Commission. When the Hydro Electric Generation Plants were licensed an Lake Ray Roberts and Lake Lewisville Dams. BACKGROUND: Purchase Order #44525, FERC Invoices. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Electric Production Division, Utility Customers o the city o Denton. i FISCAL IMPACT: Budgeted Funds for 1994 Electric Production Account #610-101- 011-8521 with a balance of $26,297,648.55. 4Respe su r ci i rell r Prepared By: Name: Denise Inlarpool Title: Senior Buyer Approved: Name: Tom I I S w,C.P.M. Title: Purchasing Agent . r l t PURCHASE ORDER NO: 44525 THIS IS A This number must appear on all CONFIRMING ORDER i Invoices, delivery slips, cases, (IF MARKED) ons„ boxes, packing slips and bills. DO NOT DUPLICATE 4 Date, 04-27-94 Page No• 01 y Re4 NoL Bid No: D CITY OF DENTON TEXAS PURCHASING DIVISION 1 901-8 TEXAS STREET I DENTON, TEXAS 76201-4354 817/383-7100 O/FW METRO 8171267-0042 FAX 8171382-4692 VENDOR V NAME/ FEDERAL ENERGY REGULATORY COMMISSION DELIVERY CONFIRMATION ONLY ADDRESS LACK BOX $93938 ADDRESS STEAM PLANT CHICAGO, IL 60673 901 B TEXAS ST d DENTON, TEXAS 76201 VENDOR NO. FER49001 DELIVERY QUOTED 05 01 95 FOB DESTINATION BUYER DH TERMS ~Ri'x~ . z r~` 7,. zr~~l3;•';'.:G:s.~°l`,"!'r•br ,%YaF4;rj ~;'k`:',R 4r~~,. )..T.~l r_ ~ , a:'&. r •rs ;?r, ti,~x.T~;a rv; "N. ' 1 01 1 ea VENDOR CAT 4 N/A MFG NAME CITY 4 97135 BILL H44725 PROJECT 03939 DAM CHARGES 4,865.30 4,865.30 I 0 1 ea VENDOR CAT 4 N/A MFG NAME ~y CITY 4 97135 BILL H 44726 PROTECT 03940 DAM CHARGES 131,054.16 13,054.16 I. r, ,m z, ti r; i • 01 610 101 1011 5400 8521 17,919.46 r , y 3. Terms • Net 10 a'J,N rM r.w grtJnQl r--•~_ - .I p1cT11UtTbNi L 51 Mplnel )nrel~A wub dvpliufe cagy. 1. Sl+ippin9 inslruc!ians: f.O,B Oesrinatica gepaid awa.., .m.. .,.u,uvr ~b keoulits hyable I. No federal a state Was ux shall be Included urc nine vision r t1S E. 1AcKl71201nle 6c in prices bit" f REQUISITIONER COPY Oe"b!4: iX 4,199 } c . sk A^ r `r A 4. r FEDERAL ENERGY REGULATORY COMMISSWCEIVED PJAR 3 119%1 HYDROPOWER ANNUAL CHARGES 1 SUMMARY OF SILLS FOR ADMINISTRATIVE r4ARGES FOR BILL YEAR 1994 IM nATE1 03128i1994 COMPANY-I01 005063 DENTON, CITY OF CTX) ATTN: R.E. NELSON, PE DIRECTOR OF UTILITIES a6 218 EAST MCKINNEYMUNI BLDG DENTON TX 76201 PLEASE INDICATE SILL MASEER PROJECT-ID AMOUNT DUE AMOUNT PAID i M44723 03939 4,865.30 - I H44726 03940 '13,054-16 I i 1 tr I i~ TOTAL AMOUNT DUE 1 17,919.46 PlAea indicate amount veld by project/bill DY eeaple4la the last column entitled AMOUNT PAID. The total AtKWT ^ PAID should equal the total of the dnek(s) bet" submitted. R' RETURN THIS COMPLETED FORM AND CHANCE OF ADDRESS FORM WITH REMITTANCE(S) TO1 Federal Enerdr 0aolaterr C6ee1e41en Leek Box 093930 ChleWp IL 61671 PAGE 1 OF 1 LICENSEE COPY Iv, n s r [P`r FEDERAL ENERGY REGULATORY COMMISSION STATEMENT OF ANNUAL CHARGES FOR 1994 INDIAN LANDS ADMIMISTRATIO.NrGOVERNMENT CANS FOR BILL YEAR DATE OF STATEMENTtr"~" vrcm PAYMENT MUST BE RECEIVED RY1 . 0346/1_S~2eL _ 03/12/1994 CONTRACT NO.1 rROJECr N0.1 .03939~~p~y Sltl ND.1 M44725 - 00 c~' v PROJ. IOCATIONI TX DENTON, CITY OF (TX) AUTHORIZED Hfi 1,600 ATTMe R.E. NELSON, PE HP -CAPACITY: DIRECTOR OF UTILITIES tt 213 EAST MCKINNEYAWNI Bt-DO KVN GEN1 4,785,300 f DENTON TX 76201 KVH PHPt LIC. EFFELTIVEt LIC' ISSUEDI LIC. TYPE1 03120/1985 CONVENTIONAL j ~ 03101/1985 i i ; ANOINT DUE FERC USE . i i i F.E.R.C. ADMINISTRATIVE CHARGES (FV94) 1. ADMINISTRATIVE CHAME 2. OPERATION CHANCE I 1,600 NP S. CAPACITY CHARGE 80.00 4. ENERGY CHARGE S. FIXED CHARGE A0,MTMENT OF FERC ADMINISTRATIVE CHARGE (FY931 { OTHER FEDERAL AGENCIES ADMINISTRATIVE CHARGE (FY93) CHARGE FOR USE Of INVIAN LAWN (FY") 4,755.3o GOyIM"T DAN CHARGE (FY93) WITOTAI t 4,865.30 LESS CREDIT FOR L E.R.C. ADMINISTRATIVE CHARGES LESS CREW FOR GOVERNMENT CAN CHARGE LESS CREDIT FOR INDIAN LANDS CHA"t LESS CREDIT FOR OT1-ER FEDERAL AGENCIES CHARGE 0 4,865.30 TOTAL CHARGES DUE RENARKSI LICENSEE COPY COMPANY-109 00500 C 4. 1, f FEDERAL ENERGY REGULATORY COMMISSION W-- FOR STATEMENT OF ANNUAL CHARGES FOR ADMINISTRATION, GOVERNMENT DAMS AND INDIAN LANDS OR - BILL YEAR 1994 I PAYMENT MAT BE RECEIVED Ili DATE OF STATINENTj i 05/12/1994 03/28/1994 RILL NO.i H44726 • 00 CONTRACT NO.~ PROJECT NO.1 03940 PROD. LOCATIONt TX DENTON, CITY OF (TX) AUTHORIZED HPt 3,600 ATTNI R.C. NELSON, FE DIRECTOR OF UTILITIES HP-CAPACITYs 215 EAST MCKINNEY/MUNI BLOO DENTON TX 76201 KMH GENo 10,934,169 KWH PMPc IIC. EFFECTIVEI 03/01/1484 LIC. ISSUE03 03127/1984 LIC. TVPEs CONVENTIONAL AMOUNT WE FERC USE F.E.R.C. ADMINISTRATIVE CHANCES (FY94) 1. ADMINISTRATIVE CHANCE i CONVENTIONAL 3,600 HP 2,185.00 Y 2. OPERATION CHARGE E, 3. CAPACITY CHANCE 4. ENERGY CHARGE S. FIXED CKAROE AOJUSTHENT OF FERC ADMINISTRATIVE CNARCE (FY93) •186.00 •186.00 OTHER FEDERAL AGENCIES ADMINISTRATIVE CHARGE IFV931 121.00 - 121.00 CHARGE FOR USE OF INDIAN LANDS IFY94) 10,934.16 OOJERNHENT CAM CHANCE IFY931 S' . t. t• susroTAl 13,054.16 LESS CREDIT FOR F.E.R.C. ADMIISTRATIVE CHARGES LESS CREDIT FOR GOVEIWIENT DAN CHANCE LESS CREDIT FOR INDIAN LANDS CHANCE s LESS CREDIT FOR OTHER FEWNAL AGENCIES CHARGE TOTAL CHARGES DUE t 13,054.16 RENARKSI LICENSEE COPY COHPANY•ID) 005063 1 XITY~~: ~COUNCI I, A. ~ ♦ ♦ O s S 4 d ' 4 + '°N. 1~ O 1 17 1.. ~ V..4.Wa Y ♦ ear ACOMaNo ApAnda 1 f errL,~.:is~?~~~~ Cote__ 3- i gjTY COUNCIL REPORT FORMAT DATES April 18, 1994 TOs Mayor and Members of the City Council FROM: Lloyd V. Harrell, city Manager i SUBJEcTs No Parking - Bryan Street gZ .NDATIONt Approve ordinance for no parking on the east side of Bryan Street SM2WY /BACKGROUND I During a recent utility construction project on Bryan Street, two no parking signs were removed by a construction crew. The driver of a vehicle parked within the vicinity of the removed signs and was issued a citation. The driver challenged the citation. During staff investigation, staff could not locate an ordinance for no parking for that area - east aide of Bryan Street between Oak Street and Scripture Street, PAOOMMS DEPARTME T8 OR OP.OUPS APiECTEDt_ Police Department, Legal, Traffic Division, and Citizens of Denton FISCAL IMPACTt Promote a safe two-way traffic flow for residents and emergency vehicles 8 LILLY SU k L O . arre [sl CL y Manager Prepared bys J r C Tat is ty Liaison Approved s • k CSC rr r D cto Engineering & Transportation Jw i 1 ~7 Jar ~ ~ ~s F rvam~ i CITY of DINTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM 1 DATE: April 18, 1994 TO: Rick Svehla, Deputy City Manager 1 FROM: Jerry Clark, Direotoi of Engineering & Transportation f SUBJECT: No Parking - Bryan Street 1 This retest covers some old no parking signage that did not havo a sanctioning ordinance. No parking has been in place at this location since the 197019. All residents are in agreement that the east side of Bryan between Oak and scripture should be no parking. The backup from the staff petition is enclosed. Traffic Safety Commission recommended approval on February 7, 1994. Please place before City Council for their consideration of r_pproval. Jett Cl r r; AEE00393 is Pti. aAJr , r `L V xa 4 ! P pp. r 81715668200 D/FW METRO 434.2529 y e 11 4i A r / le I I'n .t~. i ° Traffic Safety Memo lebruary 24, 1993 page I ON dAST~ jZ6x Ia ■ R NO P RXIN6" TNB IQ~4~RY~ STgZHTs During I recent utility construction thproject on e co ~truc r n crew t, T o no peeling signs were removed parked within the vicinity of the ied driver of a vehicle that was removed signs was issued a citation. The citation challet because the driver claimed there was no "no pa kin ng- igat signs ion that on the section where he parked. During that par,ea staff coud not loca ensued from that citation, east side of Bryan Streetrbetween ' for no parking for Area residents said the no oak Street and Scripture Street. time and that the no parking signs had been there for a very long parking is necessary for smooth traffic flow on Coeir street. Staff has studied the area and feels that the no parking designation on one side of Bryan Street is necessary to maintain it safe two-way traffic flow on Bryan. it is also needed to ensure area. emergency vehicle access to properties in the general signs enforce ordinance is requred in order to g ito placed do designation. App Appa policy years ago. owners on the east side of Bryan have been All the property expect to hear from them, as to whether they are • notified and ganot arkin des! nation, before the meeting. pproval parking y property owners is the policy for a no li percent !type rc aent app parking ordinance to be considered favorable to the residents. Staff recommends approval for an ordinance for no parking on the east side of Bryan Street between Oak Street and Scripture Street. i 1 lJ r'. AEEDtl354 r 'S, F a ? 4 Y Traffic Safety Minutes n L March 70 1991 r {tir5~_fr page 8 7'J -97 c/o~'~/$ STEM 14 REOUEST FOA ORDINANCE FOR "NO PARKING" ON THE EAST SIDE OF BRYAN STREETS Clark presented the request. He said apparently, a lot of signs and traffic enforcement things were put up in the 5019, 601s, and 70's based on policy. Sometime in the 1980'x, it was decided that in order to enforce these things an ordinance had to be passed. A utility crew was working on Bryan street and took down the signs. someone got a ticket. Staff went to look up the ordinance because they wanted a copy of the ordinance to see if they really owed the money. It war discovered, there was no ordinance. Staff asks to put back what has been there for years. The recommendations are all positive from the residents. Clark presented a survey of residents which show they are in 1001 approval. Devine asked if the list was an updated one. Clark said, it is the same one. Devine asked for clarification of the 801. Clark said the City Council in the late 70's and 80's was concerned that staff didn't go around imposing parking issues on people. The intent of creating the 801 policy was to be sure that the people who lived there were being contacted. Thereby, the commisoion and City Council members passing the ordinance really knew what involvement the citizens have. This is just a showing of hands from those it would affect. Basically, City council has given stiff that 801 for a good range to warrant consideration. The policy can be revised anytime the commission feels it needs to be adjusted. Larry Frank came forward to speak in favor of the request. He said he resided on Bryan in 1958 and grew up there. Hie parents owned the house through 1985. The enrollment at UNT and increase of traffic has greatly impacted the area. He said he lived at 221 Bryan on the middle of the block on the east mid*. It was no parking at that time. Starting at about 7900 a.m. of the morning it seemed like half of UNT went up and down SryAn turning around to find a place to park near Voertman'i. He was in favor of passing the no parking ordinance. STAFF AEOOMMENDEDs Approval of a no parking ordinance on the last side of Bryan $treat between Scripture and Oak streets. COMMISSIOnRSS Kay made a motion to approve the ordinance. Davin seconded the motion. Motion passed unanimously. AEE0036S L~ t i Y i J t V `l C1. CjcJ STREET NAME B RYA N BLOCK(S) NUMBER 2-00 - ¢00 NORTH SIDE ( 1 SOUTH SIDE ( ) WEST SIDE ( ) EAST SIDE NS DATE NAME ADDRESS FOP. AGAINST ~Zs~14 S£R.Q.'1 L: ki4Y5DEN 2,I~h 22.0 Vr.VJLA L, E Zz% Z.2.LF t! i ►J 276 i CqLf-MJA CHE ! " i i M i, ✓ l+Ot4SFL F& 90 it 41o Q1 I t EVEAS -r S F-DWARPS 41e, ° ✓ i CA '21%1I N R.TJJ ✓ rte, , i } f E t f. I 4~r- O ~ p6T1'()OIJ SUMMAICy 0/- clel 5ofrl STREET NAME B RYA N BLOWS) NUMBER Zoo - 4:00 NORTH SIDE ( ) SOUTH SIDE ( ) WEST SIDE ( ! EAST SIDE MS DATE NAME ADDRESS FOR AGAINST ytsrt♦ ?£RQ 214 1J R&A L, 'i ~ t T2.o + ✓ E logolp- T 274 n Z I rl 27~ GNE I s ✓ ! G L£ ti " WAMS l+om6sL n j ~ 5 E WAR " ✓ i Lha0.`1 MAe. e-om%r9r.LL QA zltlls4 D914TON r LTPJ ✓ I C 1 D H MARIETTA C 3 n 70 GOBE.R D ° F JAGOE Z c r NORMAL z MALON A ov- m C) D ELL z v BRYAN BRYAN -o ; FRY D w f } RA Z o ' z * z ~n zz d °r9 Z a :fl 3> PON DER 103> ,arm F'ULTON F'UL TON LLO n,- c~ z Y ' IJ p. y,f r 1 M1 ~ 1 4i E;\WD0CS\00.D\110.14M .DAD 4 N-0 ~ S7eP~ ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROHIBITING THE PARKING OF VEHICLES ON THE EAST SIDE OF BRYAN STREET, FROM ITS INTERSECTION WITH OAK STREET TO ITS INTERSECTION WITH SCRIPTURE STREET! PRO- VIDING A S£VERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO HUNDRED DOLLARS; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SEMON I. That when signs are erected giving notice thereof, no person shall park a vehicle at anytime upon the following street or portion thereof, in the City of Denton, to-wit: The east i Oak Street to its intersection with Scripture intersection with Street. SECTION II. That the provisions of Section I prohibiting the parking of vehicles shall apply at all times to the street and part of streets designated therein except when it is necessary to stop a vehicle to avoid a conflict with other traffic or in compliancy with the direction of a police officer or official traffic contt.41 device. SEQ710N 'FIT. That if any section, subsection, paragraph, sen- tence, clause, phrase or word in this ordinance, or application 1 thereof to any person or circumstance is held invalid by any court of competent jurisdiction, such holding shall not affect the j validity of the remaining portions of this ordinance, and the City have Council of the nacted such remaining Denton, portions Texas, despite any suh invalidity. e gECTION Any person who shall violate a provision of this ordinance, or fails to comply therewith or with any of the require- ments thereof, or of a permit or certificate issued thereunder, shall be guilty of a misdemeanor punishable by a fine not exceeding { Two Hundred Dollars ($200.00). Each such person shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of this ordinance is committed, continued, be end upon punished within conviction the limits above, violations such person shall SECTION V. That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be pub- lished twice in the Denton Record-Chronicle, the official newspaper for the City of Denton, Texas, within ten (10) days of the date of its passage. I IN t S'-~ -c/ PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR i ell ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: i APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: ~.,~.I[ 1 i f f` { E • lri r y 1 r `1 r3;~/•,, fr, pL J ~t ~ ~ ''~r ' ~ ~ ~"y~ ~ r ~I ~ \f i r wrr~ ~~i r i~_ h'• ' 4 .S fi'n' i ~rtY~~' I . ,~r~;ti~" f~~ic T,~1k~ L~+ ~3t p rr~ I ~ i l ~ _J ~i ~ • •~e r tti r+irr Y 1y wi' l a! If AgoedaNo. Ayeadaile Jr' Data CITY COUNCIL R3POAT FOAMaT DATIS April 19, 1994 TOS Mayor and Members of the City Council FRONS Lloyd V. Harrell$ City Manager SUBJICTs Amendment to Truck Route Ordinance 8ZOOMMENDATIONt Appprove amendment to Truck Route Ordinance regarding weight limit permit t classification &UM~IAAY / BAC]CGROUND S 2 i A member of the Traffic Safety Commission submitted this clarification at the request of a reds-mix concrete company. They feel it more clearly defines the overweight limit ordinance in pursuant with the State of Texas. PROGRAMS. UPAATMENTS OR GROUPS AFFICTIDS Police, Legal, Street Division, and redl-mix concrete companies 1 FISCAL IMPACTI Protect and extend the life of City of Denton *treat@ I i LY S IDS o arre Prepared byS City Manager i • ry a Tr c 8 y Liaison F . a Approvedt err ar Dlee r o glnoerinq Transportation r.'l I 01 , 3 { I A%V/ Wry of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM t i t DATES April 19, 1994 TO: Rick Svehla, Deputy City Manager FROM: Jerry Clark, Director of Engineering & Transportation SUBJECTi Amendient to Truck Route Ordinance III' This small revision is to make clear what an overweight load is. Section 18-52 (b) was revised to use the definition of overweight loads in the ordinance instead of the term. Since this r, nlarification was asked for by the concrete companies and is f~ according to the State of Texas definition, we recommend approval. S UL Jer y Cl rk AEE00393 _F W A k~~JJtt r Ali{f I~ r tt }J~ j i yl GvV F 4 ,r e s. 'ak~f 8171566.8200 DIFW METRO 434-2529 AI t4 -Ile `p p:;. ~ ~;,:ce e`, r ♦1- _ 1e z. 1!,aS.~!u~ly c. ~n~~~._ Iry Y s A 12:39 ADULT P. T. REHAB 6178981189 TO: 9'81?566e236 P82 K.sl'TKY DEVINE 625 DALLAS DR.. X1250 TltdPf''IC COMM.'ssIONER. 817-566-SI17 3 a~-S April S. 1994 Dear Mr. Clark; i C Danny Patton has expressed concern about the clarity of the revised d ordinance on page 2, SECTION 11, (b). He has talked with Julia Miles in Austin. Ms. Miles told Mr. Patton that the Certification of Surety I Bond for the Transportation of Ready-Mix Concrete is the overweight permit needed to comply with this ordinance. Mr. Patton would like the ordinance clarified. I recommend the following change: (b) Notwithstanding any provisions of this Chapter, any vehicle operated pursuant to an overweight permit (certification of surety bond for the transportation of ready-mix concrete) issued by the State of Texas etc. Please let me know if this revision is possible. Thank you so much for all the work you have put into this ordinance. I really appreciate your help. Sincerely, Kathy Devine e 1, r 4 j y. a r fi { is F Es\VPO0CS\00.4\TkUCX.EXC ORDINANCE 110. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING PORTIONS OF CHAPTER 18, ARTICLE II, DIVISION 2 OF THE CODE OF ORDINANCES CONFLICT TTHEREWITH; PROVIDINGG FOR A RSEVERABILITY RELATING TO ORDINANCE INTRUCKS FOR VIOLATIONS I N RA PENALTY I F; R AND P VIDING FOR AN PROVISION OF THE PROVISIONS HEREO FOR EFFECTIVE DATE. } THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS, 18 of 10-1• That is hereby amendedrto read asBfolldows: ordinances, Denton, Texas, Bee. 18-32. Truck routest use requiredt exceptions. (b) Notwithstanding any provisions of this Chapter, any ransporation pursuant of ready-mix certification concrete Issued surety bond vehicle for the t by the t State of Texas pursuant to TEX. REV, CIV. STAT. ANN. art. 6701d-12 (Vernon 1994), shall travel exclusively on streets within the incorporated li,,+aits of the City over the shortest distance from the point of their origin or desig- nation to the closest F.cate highway. sxcr~ I0N I_I. That all ordinances or parts of ordinances in force when the provisions of this ordinance become effective which con- are inconsistent or in conflict with the terms or provis tained in this ordinance are hereby repealed to the extent of any such conflict. are RF.CTI~ ON III• That the provisions phrase or part aof this separable, and the invalidity of any p ordinance shall not affect the validity or effectiveness of the remainder of the ordinance. provision of this l saTION_LV. That any person violating any p ordinaCnce shall, upon conviction, be guilty of a misdemeanor, and ! upon first conviction shall be fined a sum of not less than tendton five dollars nor more less.0than fifty a second or dollars ($50.00) nor more than two hundred ($200.00)• That this ordinance shall become effective fourteen (14) days fro m the date of its passage, and the City Secreta is ordinance be pub- hereby directed hto cause the caption of this e Denton Record-Chronicle, the official newspaper listed twice in t days of the date of of the City of Denton, Texan, within ten (10) its passage. 1 1 1 f S"~.> vWl sd'-5 PASSED AND APPROVED this the day of 1994. E BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY 1 i 1 BY r APPROVED AS TO LEGAL FORM: y DEBRA A. DRAYOVITCH, CITY ATTORNEY r ^ I r , ! BY: ~ J% (mac r r t i i E r 'I 1 1• ~ti.r, ~4 I Y, .Ir 1 ~ G^ !1 fF"S_d iYl;~ k v ~s ikP PAGE 2 i IVI a Y 1 rY .'t In ' a.~1~1 N ITYT SCOUN( x b • cot r = r rr- agsndaho. 1... Agendalte CITY COUNCIL REPORT FORMAT To: Mayor and Members of the City Council i FROM: Lloyd V. Harrell, City Manager E SUBJECT. SUMMER FOOD SERVICE PROGRAM DATE: April 21, 1994 RECOMMENDATION: Approve the implementation of the Summer Food Service program from June 6 - August 12 for children in the City of Denton, who are located in low-income areas and are between the ages of 1 and 18. SLrl1MARY ! t This free lunch program is designed to serve children in areas of low-income populations during the summer months when traditional school lunch programs are not being served. This program is L sponsored and funded by the United States Department of Agriculture, Food and Nutrition Service. Cold sack lunches will be prepared by the Denton Independent School . District and served at the following locationss 1) MLK Recreation Center, 2) Phoenix Park, 3) Denia Park, 4) Civic Center Park, 5) Owsley Neighborhood, 6) TWU Clubhouse Program, 7) Village East Apartments, 8) cunnings Elementary Summer School, and 9) Borman Elementary Summer School. The total estimated cost for this program is approximately $891363.49. RACKGROUND: In !larch, 1992, the Parks and Recreation Department discovered a federal grant through the U.S. Department of Agriculture that sponsors a free lunch program for children ages 1 through 18 in low-income areas. This Summer Food Service Program Is a ,J continuation of the free lunch program that is offered during the c• school year. The Texas Uepartment of Hua%n Services has made an effort through outreach to increase the number of cities participating in the program. i,~ r~ Summer Food Service Program ~J 1'C Page 2 / J During the summer of 1992 the Summer Food Service Program was offered at Denia Park, Phoenix Park, Fred Moore Park, Civic Center Park, and two summer school locations. At these six locations a total of 140776 lunches were served to children one through eighteen years of age. The Summer Food Service Program expanded to eight locations during the summer of 1991. The additional locations were the TWU Clubhouse Program and the Owsley Neighborhood. Previously the TWU program had walked from the University to Civic Center Park to eat lunch. In order to be more accommodating this location was added. The Owsley site was held at a lot located on Stella Street. The total number of lunches served throughout the summer was 14,748. It is promsed that a ninth site be added during the summer of 1994. The Village East Apartments have been identified as a lour income area and have requested to be a Summer Food Program Site. It is estimated that we will serve lunch daily to between IO0 and 125 children at this new location. The Denton Independent School District will be recommending approval to contract the preparation of cold sack lunches for this program when tf;e issue is presented to their board in April. The prograa is scheaaled for implementation on June 6th. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: The Leisure Services Division of the Parks and Recreation Department will be administering this program. A Summer Coordinator will be utilized in 2ddition to the Children's Programs Supervisor to monitor the program and ensure all requirements are met as well as the proper paperwork completed for all reports and reimbursements. } v 4. 9 I. r ,a r Vq-r s'os_~1gy, Summer Food Service Program 3c~1 S M Page 3 FISCAL IMPACT: All costs associated with the program will be reimbursed by the Texas Department of Human services which administers this grant. Allowances are made to reimburse administrative costs, to cover all food costs and supplies, and to cover costs required to transport the food to each site. RESPE LLY SUBMITTED: Ll d V. Harrell city Manager i Prepared by., I Rich Dlugas Director of Parks and Recreation Approved: Tic n Executiv irector, Municipal Services and Economic Development 'a v r d'k!~ d r t E:\4P000S\ORD\St"EA.SER ORDINANCE NO, LId F AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS AND AGREEMENTS, AS REQUIRED, TO OBTAIN FUNDING FOR THE SUMMER FOOD SERVICE PROGRAM; AUTHORIZING THE EXPENDITURE OF FUNDS TO ADMINISTER THE PROGRAM; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Denton, Texas will submit an application for funding ui:der the National School Lunch Act, to the Texas De- partment of Human Services for the purpose of making meals avail- able to eligible children at the City's Summer Action Site pro- grams; and WHEREAS, pursuant to the grant, if received, the City will con- tract with the Denton Independent School District to provide the meals at the various sites; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES% jEQTIO N I, That the City Manager is hereby authorized to execute, on behalf of the City, as application for funding under the National School Lunch Act, and if funded, the Summer Food ser- vice Program Agreement with the Texas Department of Human Services, a copy of V11ch is attached hereto and incorporated by reference herein. ACTION Ii. That the City Manager is hereby authorized to execute a contract with the Denton Independent School District to provide meals for eligible individuals at the various sites, and such certifications as are necessary to carry out the Food Service Program, and to handle all fiscal and administrative matters relating to the application and the program. grCTION IIi. That the expenditure of funds necessary to administer the Summer Food Service Program is hereby authorized. ACTION IY. That this resolution shall become effective immed- iately upon its passag: and approval. PASSED AND APPROVED this the day of , 1994. f. BOB CASTLEBERRY, MAYOR r G y I + r ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: a APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCB, CITY ATTORNEY BY: LIA I r I a L i. tr ,J f r j Page 2 PIP 'COUN( r i r~ i i - i A 16 I ra ~ ~ hY'• A 3.y~ I n ran j~\1Pd0ce\0rd\noelW0Od.ord =9"lt f ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING AND AUTHORI2- ING THE CITY AWIAGER TO EXECUTE A COMPROMISE SETTLEMENT RELEASE OF ALL CLAIMS IN THE MATTER OF NOEL WOOD; APPROVING THE EXPENDITURE OF FUNDS THEREFORE; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CI1Y OF DENTON HEREBY RESOLVES: fiECI• That the City Manager is hereb execute a Compromise Settlement Release of All Claims in the claim of Noel Wood rovidi for the set hereby authorized to claims between the Citygof Denton and NoelnWooddinoan amount notato o: l exceed Twenty-one Thousand Dollars ($21,000.00). d funds of funs 11- n h amount That the City Council authorizes the expenditure Thousand Dollars ($21,000.00). immediattelY- N- up 'its That this ordinance shall become effective passage and approval. PASSED AND APPROVED this the day of j ---1994. f + BOB CASTLEBERRY, MAYOR ATTEST. JENNIFER WAL'PERS, CITY SECRETARY BY. APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: Lam. a4 I f } ~or6 COMPROMISE SETTLEMENT RELEASE OF ALT CLAIMS FOR AND IN CONSIDERATION of the sum of Twenty-one Thousand ($21,000.00) Dollars in hand paid this day by check, the receipt and sufficiency of which is hereby acknowledged, Noel Wood does hereby release, acquit, and forever discharge the city of Denton, Texas, its elected officials, agents, employees, insurers, attorneys, and James Russell Lewis of and from any and all actions, causes of action, claims (including subrogation claims), and demands, on account of, or in any way growing out of, or which may in the future grow out of, any and all personal injuries, viola- tions of constitutional L;r statutory rights, damage to reputation, pain and suffering, grief, bereavement, loss of consortium and { companionship, mental anguish, loss of earning capacity, loss of 4 profits, damage to and taking of property, costs, loss of services, and all other damages, whether known or unknown, and whether here- tofcre asserted or not, resulting or to result from an accident which occurred at or near 1500 E. McKinney, Denton, Texas on or about July 21, 1993; and does hereby agree to indemnify and save harmless said City of Denton, Texas, its agents, attorneys and insurers, and James Russell Lewis of and from all further claims including subrogation claims, demands, costs or expenses arising out of the injuries and damages sustained by him as a result of said incident, whether or not included in a claim for damages. The undersigned understands and agrees that the amount paid under this agreement is in full satisfaction of all damages arising on I account of the above described accident, and that he will receive I + i S -r3 ~q4~ _3 oA6 no further sums of money from the City of Denton, Texas, its agents, attorneys and insurers, and James Russell Lewis as a result of this accident. It is expressly understood and agreed that Noel Wood has already paid or will pay out of the aforementioned total sum of Twenty-one Thousand ($21,000.00) Dollars all medical, doctors' and hospital charges received in the past or to be incurred in the future by him and that he will defend, indemnify and hold harmless said City of Denton, Texas, its agents, attorneys and insurers, and James Russell Lewis from any claims for such charges. It is expressly warranted by Noel Wood that no promise or in- ducement has been offered except as herein set forth; that Noel w Wood was not married at the time of the incident and that there are 4~4 I no persons known to Noel Wood who may assert u claim for loss of consortium arising out of this incident; that this Release is i { ! executed without reliance upon any statement or representation of 1" I any person or parties released or their representatives, concerning the nature and extent of the injuries, damages and/or legal liability therefor; that acceptance of the consideration set forth herein is a full accord and satisfaction of a disputed claim for which liability is expressly denied. This document contains the entire agreement of the parties hereto. THE PROVISIONS OF THIS RELEASE ARE CONTRACTUAL AND NOT HERE RECITALS. WITNESS our hands this the day of , 1994. PAGE 2 IfE f 5-3-9ti - CITY OF DENTON, TEXAS By: LLOYD V. HARRELL CITY MANAGER NOEL WOOD j APPROVED: APPROVED: I i I DEBRA A. DRAYOVI MICHAEL R. LIPSCOMB CITY ATTORNEY ATTORNEY FOR CLAIMANT CITY OF DENTON, XAS j f r i r PAGE 3 h i 4 } Q~~ top - THE STATE OF TEXAS S COUNTY OF DENTON 4 BEFORE NE, the undersigned, a Notary Public in and for said County and State, on this day personally appeared Noel Wood, known to me to be the person who executed the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed; that he executed the same as his free and voluntary act and deed after having it fully explained to him, and after having read it fully, and after realizing the effect thereof to be a mutual release between the City of Denton, Texas and Noal Wood the limited matter or thing dealt with in the fore- going instruments and that the same was executed by him without any threat, force, fraud, duress, or representation of any kind by any person whomsoever; and that he had the legal authority to bind the City of Denton, Texas to such an agreement; and that at the time of execution of the release, Noel Wood was completely sober, sane, and capable of understanding the character of his acts and deeds and was in complete charge of all of his faculties and capable of executing this instrument and of understanding the significance of his acts. GIVEN under my hand and seal of office this the _ day of 1994. i Notary Public, State of Texas THE STATE OF TEXAS 9 COUNTY OF DENTON 5 BEFORE KE, the undersigned, a Notary Public in and for said County and State, on this day personally appeared Lloyd V. Harrell, known to me to be the person who executed the foregoing instrument ! and acknowledged to we that he executed the same for the purposes and consideration therein expressed; that he executed the same as j his free and voluntary act and deed after having it fully explained to him, and after having read it fully, and after realizing the effect thereof to be a mutual release between the City of Denton, Texas and Noel Wood the limited matter or thing dealt with in the foregoing instrument; and that the same was executed by him without any threat, force, fraud, duress, or representation of any kind by any person whomsoever; and that he had the legal authority to bind PAGE 4 E r. me rr the City of Denton, Texas to such an agreement; and that at the time of execution of the release, Lloyd V. Harrell was completely sober, sane, and capable of understanding the character of his acts and deeds and was in complete charge of all of his faculties and capable of executing this instrument and of understanding the significance of his acts. GIVEN under my hand and seal of office this the day of 1994. Notary Public, State of Texas I ~J f1 a ~ I i 1AtiPMINLITWElY00A M PAGE 5 1 I r 5 COO I ' .r I I • a • i V 's y g , ~o~da Na. _ S~ 4 of -Agenda lle I D oab~ 3-9~ CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 MEMORANDUM I Y i 1 DATE: April 29, 1994 TO: Lloyd V. Harrell, City Manager FROM: Kathy DuBose, Acting Executive Director of Finance SUBJECT: DENTON HEALTH FACILITIES DEVELOPMENT CORPORATION HEALTH FACILITIES REFUNDING REVENUE BONDS, SERIES 1994. i Proceeds from the sale of tho above captioned bonds will be used to fund an escrow ' to refund the Health Facilities Revenue Bonds, Series 1986A, refund the Denton Retirement and Nursing Center Financing Authority Revenue Bonds, Series 1980, fund i a Reservo Fund as required by the Convenants, and pay certain costs of issuance associated with the Series 1994 Bonds. j The 1986A Bond proceeds financed the acquisition, construction and equipping of the , Lake Forrest Good Samaritan Village located at 3901 Montecito which hts 183 residential units and a 60-bed nursing facility. Proceeds from the 1980 Bonds +a' financed the 4-story retirement apartment complex known as Good Samaritan Village ' located at ?600 Hinkle Drive. Please advise if you need further information. ;x• ~ rai 7. r AFF00 0 , rM1 1 i I 8171566.8200 D/FW METRO 434.2529 , t SENT BY' 1-22-91 9'27,1.4 yCG LLB1itI01LRST- 881756b8236 r 3~ 3 _e9y-o/2 RMI.trrm APPROVING A BOND RESOLUTION BY n s DENTON HEALTH FACILI7IBS DEVh:11)pMENI' CORPORATION PROVIDING TOR THE ISSUANCE OF HEALTH FACILITIES REFUNDINO REVENUE -?COO,? BONDS FOR TIM EVANGELICAL WMERAN OOOD SAMARITAN SOC IM THE STATE OF TEXAS CITY OF DENMN WHl EAS, Dontoa Health Faea7it6 Davoapment under the atst ODrporatiun (thc'Luca ) urns created pirri of the City of Mij~jn, Texas; and WIICRFAS, a PnUr. booing was held wfth respect in the hxuanne or bonds by the Iuaer for the benefit of The Evangelical Lutheran Good Samrdtan Sockty; and WPEREA1, it is deemed necessary and advisable that this Rcaolutiun be adopted. 77REPORF. BE IT RESOLVED BY THE CITY C:C)I1N(:It. OF DFNTON, TEXAS r THATs t Section 1. The4RmintinnofDeatoaReolthFacidt6i;DevelopmentCorporationconcerning Wuasme t><H:taGh Factlltks Refunding Revenue kends with rfapm to ectim(a health facilities of The Evangelical Lutberaa Good Samashan Sudety avid Authorising the Exocutkm Anti Delivery of all Financing Documents relating to the lasusnoc, $alc, wW DcU%i ry of such Bonds, Including an Tedenhsre of Trust, a Loan Agreement. a Bond purchase t " and and Other Documents In ibrinection Therewith" in sou ~tully Tax the ~forn t and sAment uxmvbstaance prescated to this meeting Is hereby speclEeally appmved, and the Iadenture of Trust and Loan I Agnemuat attached thereto arc heiciy spmifkatly approved, and the Se ' NN4 acedmum principal uewunt of SS4SOO,OW may be issued punutwl Lhuua~for the In the refinancing Ihf. mete of certain health 6a7ities built by the Sock purpose g bLvda of the Issuer. h by rofuadiagccrtain outauutJl,iK i Sedan 2 Tbc City uf Dcoton heia7 appruva the issuance of the ahmm:id NcAt 1.94 ii Bonds in the maximum aggragate prixlpal entountol f i Swritan Ntrfrty, and further approves the Project dsudbod in the Bond R~ ~.an Good 1 t}s safes 1994 Bonds, and such apprnval shall be mlely for the purposes of Sections 147(1) of these J Iriternal Revenue Gale of 19M tad the Clty thall have no fialn'tities for the payment ut the Series 1994 Bonds star shall any of its assts ito rhxf I xexl t, payment of the Series 1994 IInnM. T'A.t'SHU AND APPROVED Ibis 3rd day or May, 19N. IIi I =CITY .=COUN( i a f ~ F 6 j • National 1301 Pennsylvania Avenue N.W. A ViflEin{el t°~, O~~a f~L League Wash nglon, D.C J, of 20004 MV a a N" NOW Jams/ /O ~f- Cities (202) 626-30r70 FM VW ReSdal ✓ r April 12, 1994 Fax,(202)645,3043 c e ~ ~ semro vte AaaAH Hal Ca+ra+ M ya, sana sarW& C.0" Lxr*&* PWArAW XWOAANDOM Mayo, oft w. nvdo k DmW Bad To: Mayors of Direct Member Cities Executive Directors of State Municipal Leagues From: Sharpe Jamesu President i Subject: Ballot to Amend the NL ylaws i ppr At its July 16-17, 1993 meeting in Minneapolis, the NLC Board of 6 Directors accepted the report of a special Bylaws committee which made a series of recommendations to amend the NLC Bylaws. At the March 12, 1994 Board meeting, the Board approved for submission to the members language to implement the report of the Bylaws committee and amend the NLC Bylaws. The Bylaws Committee was appointed in March 1993 by then-NLC President Donald M. Fraser and was chaired by Past President Bob Bolen, former mayor of Fort i Worth, Texas. This package includes specific language to amend the Bylaws, a h_ilot abich asst be rst`r ea to >Rr haeds~++artera hT na. 23a M, and a postage-paid reply envelope to return your ballot by the deadline, The proposed Bylaws Amendments are as follows: J A. Amend Section 1 of Article I to clarify NLC's corporate definition as an "instrumentality of government" for tax purposes. This amendment was recommended by NLC's tax attorney. B. Amend Sections i and 2 of Article III to clarify the distinction between the NLC Officers and the NLC Board of Directors. This amendment adds language to clarify the make-up of the NLC Officers, based on existing practice, and moves language from Section i to Section 2 regarding the annual election of Board members, as distinguished from Officers. s qd heUlanb:. AN EonArleml', Mria'. New de.nL, la uw • Fore NarHeor4 Mrya. sedla.e Nock Nam m lira • we 14ynoke. Cowri.ananR lays. Demon, Ec4waft mma 04erien: LaFI f, ANN Mrya Lcch" Nam Ummm • Am And. Mryo., Fat CdIW. Cdoraoo • Led eucNUr4 M. Cc - W yoWpabwn Ong • Done, WMOMrL %W 01 DKeda, to** d CMAaroa CMw • A. y EurLe, Woof Om Pat Id -as • AMlarry CopsM. m•A, Cammrerbnor, Dayton, Ores CaA CNUaM1 EreaAw DIrMa NWa^inE A°eo~"eAa^ d Mdk"Mea' E. W. It CamcAman Cclurrta soom Caroms' Charles A. Mari Mrya. A,"[& Georgia • Jd.A W M, Commiaaa . salarA KVW • WOW fvrf. ra Maya, 9raMMA FIaNi • AN~r~M ""64' AlOwmvt NoM LN1L No% Arwas • Ai R Jvftrw, Ca 0"ff M, LOOV n, KK*XKY • W'y" L JAMN. ErM.v" MOM. Yrmonl lepw d Cmoe ra0 taM • WNW I, KeA►, Town CeunU PrnaJoM, FiaNra, kWlarre • A6W Une, Maya Pee Tom, Wet IAOA,woeE. CaNarw • Ortga, Lssk e. Mrya, CnvaawOne' !MM Jockeen lN, CaMMnemor tLrprr. NeuWn, T•.n • Aerr LleDermen, Maya, ta,e.maN. FknM • eYl+le L LewM. f.eomn PrWa, KeMVCAY Leepas d ' I.I CKioe • MINM Weteo0. Ceund MamWr. MoorMaO, Mrtvaoao • Mrymn ar.K..rl.r, CAY Camca PnaeaA. DetrolL Md•pan • TKaMe M. MMlns. Maya. /oaton. MaaeecN.reeAe • it.emes I. MoroNe, Jr, Yce Maya, Arorda4. Anoxia • J. E4 Moyan, Maya. 14AhsWry MnNNWJW • Kamryn Nock Yrce Mena Iaeadne, GIAanJ • Jame1 P. Nla, W Portage. AbMma • Wry ►brU1R Caaca Mrrabr rrear Yon., Nee rao • Enron PreN. Cq Drncnn•, LMh Kxi., Ananwa • Corelyn Ilatle, came M.mur. Tvafo Calaa-n4 • EIN NrreN, Mrya. oeOa. lsopw d Nebaeka MurxcgaroNa • AIk4 M eoncAoe, Cwrcumomor. Pal W,nat MirTigan • Mymend C, eNAe, faeaame p, TerrNHM • 1. Lyres :W OYOCwr, Fbnda Uopuo d Cry edrer lunMy 44yaFoM, Mangan • FnnR 6furN, Erxutlw D•roma. To+or Muncpr Uqw • Dan iTartpwn, 4.xNrn UrMa. Uapuo d YAeparun MvACgNlneo • Mu W. , LwrcAmnMW. DoAn, Teaaa • JNn W. WMM, CamNarrnAr, KerA. Woan+'Pon • JMe e. WlNama, Mqa, hanhlln OarF, einoN }r PuyWd PWr r.v 1i' r M Mayors of Direct Member Cities a Of Executive Directors of State Municipal Leagues April 12, 1994 Page Two the C. Amend Section s of (includingsthethhatithe Nominating committee the chair) and to specify to 15 members (includ=esident will serve as chair. The most immediate past p the nominating committee tccinvolvedmoIncreas re NLCimemberssine of the Nominating Committee i process while maintaining a manageable size for meaningful discussion and deliberation. who s i on 7 of Article III to permit n the Boar D Amen d of i ~ d Section ~ leave public office after having served o n the Directors and the Advisory council to resume services on the fice. Advisory Councie8uthePrhrase twhol_ _reman"ofrom theTcurrent delet amendment language. E. Amend Article IV, Sections 11 12, and 3 to clarify a now procedures for membership meetins ofithe6 establish p se to Article IV to definition of a quorum. The including Board of Directors LC~s eneral counsel to clarifications were recommended by N g ensure that the Bylaws conform to the statute under which and HLC is ither issues clarify to clarify meetings. our voting right by t It is extremely important that you exerciseou are entitled to j casting your ballot. The number of votes YOU cast is indicatedbOnMay 23nwillebebtabulate.deandtcertifieddbyttwo of Directors and the results announced by m NLC e headof the Board members of mail early in June. lease If you have any questions about the proposed amendments, please contact Christine Becker, Deputy Executive Director, at (202) 1 626-3017. Enclosures i a 1 hr ~ } i I III i RECOMMENDED CHANGES Td (Note: new language is underlined and deleted language is In brackets.], Amend Section 1 of Article i to read as follows: Section 1. NAMES, OBJECTS, AND MEANS. The National League of Cities Is al] W11ULmenMUty [membership organization] of general purpose local governments and state municipal leagues dedicated to advancing the public interest, building democracy and community, and improving the quality of life by strengtheningthe capacity of local governance srid advocating the interests of local communities: Amend Sections 1 and 2 of Ardcle iN on Officers and Bosrfd of Directors to read as follows: Section 1. r A ' OFFICERS. The officers of this National League shall be a president, a firstvice president, a second vice president, thelrrimedlate past presid, i inted by tti Boa (arid members of the Board of Directora]. The Executive Director shag be pThe Executive tractors and shall hold office at the pleasure of that Board of D and treasurer of the National League. The president, Director shall be the secretary a first vice president, and the second vice president elected at the annual meeting shall r or until their successors are qualitied. (Twenty members of the hold office for oneyea of two ears or until Board of Directors shall be elected each year to serve for a term o years their successors are elected and qualified.] The term of office of all newly-elected and designated officers shall commence Immediately on adjournment of the annual meeting. Section 2, BOARD OF DIRECTORS. Tp 40 members and the )ylffi1405[l Board of Directors consisting of here esidenti first vice president, and second vice fifigtta , ttve offichcity. president, plus all jygtional League past presidents ,ec which shall conduct the affalrs of the National League when representatives of the membership are not assembled, including, of national municipal vote of th9 Board on Directors members, determination or modification al legislation affecting cities. The Board of Directors l may refer to the membership letter ballot any matter which is not otherwise provided for In these bylaws, the voting thereon to be as provided in Section 5 of Article IV. Twenty members of the e for e ter„ of two veara or until of Directors shall ba elected eaa rs sha„ nmmenca Immediately ournment of the annual__busltlfl;t,4 m li g. The president and first vice president shalt be chairman and vice chairman respectively of the Board of Directors. I V i i be elected al tKj manner provided for in Article IV, fxoykfed that noml~ ionws for elected officeft; and Board members shalt be made by a nominating committee of not less than [seven)a it nor more than [eleven) jgyurtgafl officers of member leagues, state league cities, and member cities and the most Immediate neat president [who) $)),Qt l dj= shall be appoin!ed by the presidant. The most Immediate past Ares Ident s serve as chair of the nominating committee. The nominating committee shali__rr~~ake Its report In writing at least four hours before the scheduled election.- -Ql Amend Article W, Section 7 to read ss follows: S-3 -q q p ~S Section 7. ADVISORY COUNCIL. The Board of Directors shall establish an Advisory Council (consisting of previous members of the Board of Directors (who remain) in municipal elected office), the duties, responsibilities and leadership of which shall be determined by the Board of Directors. Amend Article IV on Meetings, Voting, and Ne*wN Po/cles to reed as Mows: 1 Section 1. MEMBERSHIP MEETINGS. The time, place, and program of the annual or special meetings shall be determined by resolutlon of the Board of Directors. Ill, president may ako call a special meeting. Notices of meetings of members shall be delivered or mailed by first-class mail to the last known address of all members not ijss than thirty (30) nor more than (ninety (90)1 sixty days before such meetings provided that any notices required by this section may be waived before such I meetings. Section 2. MEMBE VOTING. Section 3. MEMBEg QUORUM. Section 4. MEMBER RESOLUTIONS ON POLICIES. Section 8. BOARD MEErNGS Notices of meetings of the Board of Directors shall be delivered or mailed by firsi~claW mail to the test known address of all n,..wn,...r e!,n Board of Directors not less than five 151 nor more than fort} 140) days before such meetings. uNesa oth len .eoL11 by law, provided that any notices-required by thl4 section may be waived before such meetings. A m ority of directors oresam at a meeting shall constitute a quorum provided that a puorum eons(stj of qg lase than one-third of the directors then in office The act of the majority of the directors present at a meeting at which a guorum is present shall be the act of the Board of Directors, unless otherwise required by the articles of incorporation or these -bylaws. OFFICIAL BALLOT FOR MEMBER CITIES G On Changes to the Bylaws of the National League of Cities April 12, ~Q Do you favor amending the Bylaws of the National League of Cities as proposed below in Amendments A through E? ITS NO A. Definitions Amend Section 1 of Article 1 to clarify NLCs corporate definition as an ❑ D 'instrumentality of government' for tax purposes. B. Officers and Board of Directors f Amend Sections 1 and 2 of Article llI to clarify the distinction between the NLC ❑ a Officers and the NIX Board of Directors. C. Bite of the Nominating Committee i ' Amend Section 6 of Article lit to increase the size of the Nominating Committee from El 1:1 I1 members (including the chair) to 16 members (including the chair) and to specify j that the most Immediate past president will terve as chair. i D. AdvIsory Council Amend Section 7 of Article III to permit individuals who leave public office after having served on the Board of Directors and the Advisory Council to resume service F1 El on the Advisory Council upon return to elective office. E. Board and General Membership Meetinp and Voting Procedures Amend Article N, Sections 1, 2, and 3 to clarify procedures for membership meetings and add a new Section 8 to Article IV to establish procedures for meetings of the Board of Directory Including def fd+lon of a quorum. Signatm a for member city. Mayor's Signature Mayor's Name city., state Number of votes twat - Date ,1894 Return In the enclosed envelope to. Natlwal League of Cities Attention: Donald J. Borut 1901 ?ennsylvanla Ave., NW Wasldngton, DC 10004 Your signed ballot mnet be reoelv+ed by May 23, IM, 9It Is to be counted. v. M 1 COUNT A i L'. i i I r i i i4 i ~endaNo_ Apendallek% iD CITY of DENTON, TEXAS MUNICIPAL BUILCING / DENTON, TEXAS 76201 / TELEPHONE (817) 566.8307 j Office of the City Managcr i MEMORANDUM TOs Lloyd V. Harrell, City Manager 99 FROXI Rick Svehla, Deputy City 14anager t DATBf April 29, 1994 j OU13JRCTo Interlocal Agreement with Denton County for Ambulance Service This agreement is for the 1993/94 budget year. We received a copy of the agreement last week from the County. This is for the same funding as we received last year from the County or $245,534. This was the exact amount of money that anticipated in the budget. As you may recall, we serve about 60% of the County. Our ' boundaries do not change under this agreement. If you or the Council has any further questions, i would be happy to try and E i answerrkaLn at your convenience. r" R c Sve la Deputy City Manager RS:bw AW0047C `Y t" Attachment j ~5 Z J 4eJ r.d vi .lkr "Dedicated to Quality Service" a , '.►G., Fry 77~ ~ r. , e .1 i;~r Fri jr.• E : C X T XT/ ~T-`- J a Q. RESOLUTION N0. A RESOLUTION APPROVING AN 1NTERLOCAL AMBULANCE AGREEMENT BETWEEN THE CITY OF DENTON AND DENTON COUNTY FOR AMBULANCE SERVICES; AND f DECLARING AN EFFECTIVE DATE. i THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: t c SECTION I. That tho City Council of the City of Denton hereby approved an interlocal agreement between the City of Denton and Denton County for ambulance services, a copy of which is attached hereto and incorporated by reference herein, and the Mayor is hereby authorized to execute said agreement on behalf of the City. SECTION TI. That this resolution shall become effective immed- iately upon its passage and approval. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS# CITY SECRETARY BY: APPROVED AS TO LEGAL FORM[: DEBRA A. DRAYOVITCH, CITY ATTORNEY 7 BY: t- lYwl ' L i ( t ` f FA f T x THE STATE OF TEXAS, ) l](/. ss. CR.S.... COUNTY OF DINTON ) s ~ ?y 3 Q ~/,lJ INTERLOCAL COOPERATION AGREEMENT FOR AMBULANCE BERVI9 F THIS AGREEMENT is made and entered b} and between Denton County, a political subdivision of the State of Texas, hereinafter referred to as "COUNTY", and the CITY OF DENTON, a municipality located in Denton County, Texas, hereinafter referred to as "City." WHEREAS, County is a duly organized political subdivision of the State of Texas engaged in the administration of county gov- ernment and related services for the benefit of the citizens of i Denton County; and 3 WHEREAS, City is a municipality engaged in the provision of ambulance service and related services for the benefit of the citizens of Denton; and WHEREAS, City is an owner and operator of certain ambulance vehicles and other equipment designed for the transportation of persons who are sick, infirm, or injured and has in its employ such trained personnel whose duties are related to the vise of such vehicles and equipment; and WHEREAS, County desires to obtain emergency medical services rendered by City, as more fully hereinaf:er described for the benefit of the residents of Denton County, Texas; and WHEREAS, the provision of emergency medical services is a s gL+vernmental function that servos the public health and welfare and 6YtMMALA M10CEAGREfM"M M MM COVM • C"y OF DFN(oN 1 i i i A R is of mutual concern to the con::racting parties; and WHEREAS, County and City mutually desire to be subject to the provisions of V.T.C.A. Government Code, Chapter 791, the Interlocal Cooperation Act, V.T.C.A. Health and Safety Code, Section 774.003 and other applicable statutes and contracts pursuant thereto; t i NOW, THEREFORE, County and City for the mutual consideration hereinafter stated, agree as follows: I. j The effective date of this agreement shall be the let day of 3 r October, 1993. II. E The term of this agreement shall be for the period of October it 1991 to and through September 30, 1994• Each party may terminate this agreement by giving the other party written notice of intent to terminate thirty (30) days after receipt of such notice. i III. ~ ~ As used herein, the words and phrases hereinafter set forth shall have the meanings as follows: A. "Emergency" shall mean any circumstance that calls for immediate action and in which the element of time in transporting the sick, wounded or injured for medical treatment is essential to the health or life of a person or persons. Whether the afore- mentioned oircumstances in fact exist is solely up to the discre- tion of the City. For dispatch purposes only, "emergency" shall include, but not be limited to: WERLOCAL AMM ANCS AGRi DE" Z DE MN COVNnY CITY OF DENIW 1 2r • a :b j{s~f-qC 1. The representation by a person requestid ambulance service that an immediate need exists for such service for the purpose of transporting a person from any location to a place of treatment and emergency medical treatment is thereafter adminis- tered; and 2. The representation by a person requesting ambulance } service that an immediate need exists for such service for the purpose of transporting a person from any location to the closest r medical facility; 8. "Rural area" means any area within the boundaries of Denton County, Texas, and without the corporate limits of all incorporated cities, towns and villages within said County. C. "Urban area" means any area within said County, within the d corporate limits of an incorporated city, town or village. D. "Emergency ambulance call" means a response to a request for ambulance service by the personnel of City in a situation involving an emergency (as such word is hereinabove defined) through the instrumentality of an ambulance vehicle. Within the meaning hereof, a single call might involve the transportation of more than one person at a time. IV. j A. Services to be rendered hereunder by City are ambulance services normally rendered by City under circumstances of emergency as hereinabove defined to citizens of County. 8. The DENTON Fire Department shall respond to the requests i for ambulance services made within designated area 02 of County, as { V0tM CALAMUTANCEACRFMdWT 3 ? DUMN COtM1Y• CnYOf DFNTDN a S _3~ 4 U 6 0~'!0 set out in exhibit "A", attached hereto and incorporated by reference. C. It is recognized that the officers and employees of City have duties and responsibilities which include the rendering of ambulance services and it shall be the responsibility and within i the sole discretion of the officers and employees of City to determine priorities in the dispatching and use of such equipment and personnel and the judgment of any such officer or employee as to any such matter shall be the final determination. t i V. The County shall deslL*.:ate the County Judge to not on behalf of County and to serve as "Liaison Officer between County and City. The County Judge or his designated substitute shall: insure the performance of all duties and obligations of county herein } stated, devote sufficient time and attention to the execution of said duties on behalf of county in full compliance with the terms and conditions of this agreement and provide supervision of County's employees, agents, contractors, sub-contractors and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this agreement for the mutual benefit of County and city. VI. i City shall ensure the performance of all duties and obliga- tions of City as herein stated, devote sufficient time and attention to the execution of said duties on behalf of City in full compliance with the terms and conditions of this agreement and k s r 1 DEmN coLww • cm or Dum.o4 ,I a r: i s I a 14 j `'5 , ~ pie.. Y V Il f GG iI shall provide immediate and direct supervision of the City employees, agents, contractors, nub-contractors and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this agreement for the mutual benefit of City and County. VII. i For the services hereinabove stated, County agrees to pay to City for the full performance of this agreement the sum of TWO HUNDRED FORTY-FIVE THOUSAND FIVE HUNDRED THIRTY-FOUR DOLLARS ($245,534.00) to be paid in equal quarterly payments commencing on October 1, 1993. The remaining payments shall be made respectively i on or before January 1, 1994, April 1, 1994, and July 1, 1994. The r sums to be paid under this agreement are based on a per capita E payment for the population of the designated service area set out r in exhibit "A". Population figures are as provided by the North E Central Texas Council of Governments and are conclusive for the purpose of this contract. No payment will be made for service provided outside the service district whether by mutual aid agreement or otherwise. Acceptance of this contract constitutes final acceptance of the COG population figures and the service district as shown in exhibit "A". VIII. County agrees to and accepts full responsibility for the acts, negligence and/or omissions of all County's officers, employees and r,r agents. IX. City agrees to and accepts full responsibility for the acts, I BOTALOCALAMMANCBACRMONT DEI¢ M Co" • CRY Of DMTON 5 E i Al A negligence and/or omissions of all City's officers, employees and agents. X. In the event of any default in any of the covenants herein contained, this agreement may be forfeited and terminated ;,it either i party's discretion if such default continues for a period of ten (10) days after notice to the other party in writing of such default and intention to declare this agreement terminated. Unless ~ f the default is cured as aforesaid, this agreement shall terminate as if that were the day originally fixed herein for the expiration i of the agreement. { XI. This agreement may be terminated at any time by either party giving thirty (30) days advance notice to the other party. In the event of such termination by either party, City shall be compensated pro rata for all services performed to termination date, together with reimbursable expenses then due and as author- ized by this agreement. In the event of such termination, should City be overcompensated on a pro rata basis for all services performed to termination date and/or be overcompensated reimburs- able expenses as authorized by this agreement, then County shall be reimbursed pro rata for all such overcompensation. Acceptance of such reimbursement shall not constitute a waiver of any claim that may otherwise arise out of this agreement. XII. The fact that County and City accept certain responsibilities VI RLOCALAMMVLANC6ACRff1r M I i f RS#9~ 4 bf ~D relating to the rendering of ambulance services under this agreement as a part of their responsibility for providing protec- tion for the public health makes it Imperative that the performance of these vital services be recognized as a governmental function and that the doctrine of governmental immunity shall be, and it is hereby, invoked to the extent possible under the law. Neither city f nor County waives nor shall be deemed hereby to waive any immunity ~ or defense that would otherwise be available to it against claims f A arising from the exercise of governmental powers and functions. XIII. This agreement represents the entire and integrated agreement between City and County and supersedes all prior negotiations, representations and/or agreements, either written or oral. This agreement may be amended only by written instrument signed by both parties. XIV. This agreement and any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. XV. In the event that any portion of this agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. XVI. The undersigned officer and/or agents of the parties hereto LNTERI,OCALAWULANCEACREEAffXT ' DETTON COUNTY•C M OPDENTON a . r, R. are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties hereto and each party hereby certifies to the other that any necessary resolutions extending said authority have been duly passed and are now in full force and effect. i EXECUTED in duplicate originals. 4 DENTON COUNTY, TEXAS CITY OF DENTON, TEXAS 110 West Hickory 215 EAST MCKINNEY Denton, Texas 76201 DENTON$ TEXAS 76201 f E i By WeCounty Judge Title: Date: ATTESTS ATTEST: Denton County clerk Poston: i APPROVED AS TO FORM: APPROVED AS TO CONTENT: i hi Amilld ICklf e Assistant District Atto ney Fire Chie! i i f 4 D047W COUNTY • CITY Ov DLVTON r' F di I are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties hereto and each party hereby certifies to the other that any necessary resolutions extending said authority have been duly passed and are E now in full force and effect. i EXECUTED in duplicate originals. E DENTON COUNTY, TEXAS CITY OF DENTON, TEXAS 110 West Hickory 215 EAST MCKINNEY i Denton, Texas 76201 DENTON, TEXAS 76201 By e County Judge Title: to Date: ATTESTt ATTESTS I Denton County Clerk Poston: APPROVED AS TO FORMS APPROVED AS TO CONTENT. f ' Assistant Distric Atto ney Fire Chief r I INTERMCALA.MR CLAGRFLaET S DFNMN COUNTY • On OF DLN".% i I i ~ j i T I VTM =COUN+ a r, • to i 1 V: r F Y J7. r • w.i4r~ M's's 1 agttt~aNo. 1 npandattE~t, CITY of D ENTON, TEXAS MUNICIPAL BUILDING I DENTON, TEXAS 76201 / TELEPHONE (817) 5688308 Office of the City Secretary MEMORANDUM DATE: April 28, 1994 TO: Mayor and Members of the City Council FROM: Jennifer Walters, City Secretary SUBJECT: Board/ Commission Appointments The following is a list of the vacancies for the City's Boards/Commissions: I: b Keep Denton Beautiful Board - Council Member Perry has nominated 4 Jane Powell. Traffic Safety Commission - John Erwin has resigned (see attached letter). This is an appointment for Council Member Brock. Board of Adjustment - John Baines has resigned. This is an appointment for Council Member Miller. If you need any further information, please let me know. T l r Je er tern C Seo tary t~ Y r i' r ACCOOOF4 ~ i• Ir 7Y y. ~ ✓I '1 R f" hf 66~ YK ~ I f kl k. I Y I x } 't k COPY TEXAS WOMAN'S UNIVERSITY, DE=N DALLAS HOUSTON DEPARTMENTOF PUBLIC SAFETY 1215OaWand,Denton, Teus76201.3145517/OW2911 17111 ~ : APR 8 994 61 I✓ 1 1 t 4 1 April 4, 1994 I Mr. Jerry Clark Director of Engineering and Transportation 215 East McKinney Dentone Texr.s 76201 Dc r Jerry: Due to other responsibilities that require a large amount of ; time, I regret to inform you that I must resign my position on the Traffic Safety Commission. I have enjoyed my tenure on the commission and wish you and each member the best possible year. Sincerely, fir" {.J -6 ' John W. Erwin Director of Public Safety JVE:to a An Equal pyportunilylA(hrmatitr,4rtion Employe I Flw:r~~I I t. , I i ku r 1§$jj COPY TEXAS WOMAN'S UNIVERSITY' WV DENroN DALLAS HOUSTON 1) EPARIMEA'TOFPUSAFETY 1215 Oakland, Denton, Texas 76:01.3145 SM89&2911 ~W I f APR 819M X11+i J 111 I v s t _ April 4, 1994 i Hr. Jerry Clark f+' Director o2 Engineering and Transportation 215 East HcKinney Dentona Texas 76201 Dekr Jerry: Due to other responsibilities that require a large amount of timer I regret to inform you that I must resign my position on the f{ Traffic Safety Commission. I have enjoyed my tenure on the ct+mmission and wish you and each member the best possible year. j Sincerely, j .J ~6 John W. Erwin Director of Public Safety JWEzto 4 ' t ~s An Equal Opportunity/A#iirm rtive Action Employe ` '.r -COUNI • I f 1 F t^: ell AkowaNo Agenda lt Date y CITYo/ DENTON, TEXAS MUNICIPAL BUILDING I DENTON, TEXAS 76201 / TELEPHONE (817) 56"M Office of the City Secretary MEMORANDUM I DATE: April 27, 1994 TO., Lloyd V. Harrell, City Manager FROM: Jennifer Walters, City Secretary SUBJECT: Board/Commission Appointment Timeline i Following the procedures approved last year by the City Council for board/commission appointments, I have worked up a tentative , timeline for Council consideration. If you have any questions, please let me know. 'j s er wa ers C Secre ary Attachment y wl JAA 1 f5 Y.V . ~ yYe z'. 4 3 % Y f #r h Jf ! Y r v ~ r w a f , r p 9 f PROPOSED TIME~aINE FOR SOARDL~4;OH APPOINTMENTS ACTT N Letter from City Secretary to t week of May 9 current members with expiring terms with application and/or i letter of thanks Week of May 9 Advertising in Dent rd- Chronicle for prospective applicants Week of May 23 Record- Chronicle briefing session May 31 Briefing for prospective board members with city Council members and staff liaison presentations - Center for the Visual Arts, 7:00 - 8t30 p.m. June 6 Deadline for board applications June 10 Board/Commission information forwarded to City Council June 21 Board/Commission appointment nominations by individual City Council members in regular session ` June 28 Finalize Board/Commission nominations, if necessary July 5 council vote on nominations in regular session July 6 eo new reappointments members July 21 Board/Commission Reception - Visual Arts center, 7:00 - 9:00 p.m. (Week of July 26 not available - this date is a } Thursday as July 19 is a regular meeting nigh:) 1 1 c 1~ 6 EFm 4 1) C I i I 1= I Lm IFM i i f y: i'i~