Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
06-17_18-1994
4 t ~ r~ n 1 CITY COUNCIL AGENDA PACKET 6/17-18/94 y vNe(el'~. 1 - t y{¢ 'pJR i r r x 1, f' r Ap~MaNo ~ ~ ~f~-- Aplndattem,~_... AGENDA le~~'I y~~' -y CITY OF DENTON CITY COUNCIL 1 June 17 and 18, 1994 Annual Planning Session of the City of Denton City Council on Friday, June 17 and Saturday, June 18, 1994 at the Marriott Solana, Westlake, Texas at which the following items will be considered: Friday. June 17. 1994 900 a.m. Arrival and Check-In 10100 a.m. Introduction and Welcome - Lloyd Harrell Receive reports, hold discussions and give staff direction regarding the following: { 10:15 a.m. FY 1994-1995 Budget Overview - Lloyd Harrell 10%30 a.m. CIP Funding and consider approval of CIP schedule, potential bond issues - Kathy DuBose and T,loyd Harrell i COPS Internal Review - Mike Jez it%15 a.m. 11%30 a.m. Impact Fees - Bob Nelson 1200 p.m. Utility Issues - Howard Martin and Bob Nelson o Landfill and Solid Waste Master Plan o Power Supply and TMPA Update 1100 p.m. Lunch Update on Building Projects - Bruce Hennington and 2100 p.m. Betty McKean o DMC 0 City Hall West 2115 p.m. Consider approval of Scath Lakes Park Plan Design - Rich Dlugas and Parks Consultant 3100 p.m. Library Computer - Eva Poole 3130 p.m. Police/Fire Computer - John Cook 3145 p.m. Fire Department Issues - John Cook o Consider alternative use of Fire Station 11 0 Mutual Aid Agreements d I 4 .Venda No Agtndattem~----~q y Date b" 7 4145 p.m. Road Projects - Jerry Clark and Rick Svehla 0 Teasley Lane o Ryan Road 0 Jim Crystal Road 0 FM 2499 5:00 p.m. Potential Annexations Frank Robbins 5:30 p.m. City Council Rules of Procedure - Debra Drayovitch 6:00 P.M. Adjourn 7:00 p.m. Dinner - Dorris House, Grapevine, Tx- Saturday,--June 18, 1994 S OO a.m. Morning Planning Session (Working Relationshipe to include Council Rules and Procedures) - Bob Saunders j 12:00 p.m. Lunch 1:00 p.m. Afternoon Planning Session (Council Long Range Plana) - Bob Saunders 4:00 p.m. Adjourn C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of , 1994 at _ o'clock (a.m.) I CITY SECRETARY A00001DE J I rj r 1 nl I w w w --COUNT I o i Cow v CC.y.:: P f ~ ~qry 3•.~ A Cl ~w►6lNo. ap1lMoltSrv~ X0.,.....;1 i r 1 CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 666.8307 Office of the City Manager y MEMORANDUM a PATE: June 14, 1994 TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Agenda for the 1994 City Council Planning Session j Friday and Saturday have been reserved for the 1994 City Council Planning Session. We have confirmed the staff presentations for Friday and Bob Saunders for Saturday. Staff will be available to carpool to the Marriott Solana and back. if you desire to carpool, please park in the City Hall parking lot and meet in the City Manager's office at 8:30 a.m. on Friday morning. We'll then go together to transfer luggage and travel to the conference center. f The executive directors and department directors have been invited J to join the Council for dinner on Friday evening. This will give ✓ everyone an opportunity to get better acquainted. Remember that the attlre for the planning session is casual. If anyone dosires additional information on the planning session, please let me snow. i look forward to the session. j I 4oyy-Vd.H&rrell City Manager y' y' A00001E4 r. "Dedicated to Quality Senpice" f,f t t TO THE MARRIOTT SOLANA FROM DOWNTOWN DENTON TAKE I-35W, SOUTH TOWARDS FORT WORTH TO HIGHWAY 114 EAST, FOLLOW Y 114 EAST THROUGH THE TOWN OV ROANOKE•AND SEVERAL STOP LIGHTS, EXIT KIRKWOOD BLVD., TURN RIGHT, THEN TURN LEFT INTO SOLANA VILLAGE CENTER, HOTEL IS DIRECTLY AHEAD, FOLLOW MARRIOTT PARKING SIGNS TO THE LEFT. sw ~ 35E 377 LAKE oaei* t1~1 ~ SOLINA 371 AlPORT tt4 f F 121 dZQ 12t ~ CITY =COUNC r % J , • a v o w~r~w T I +QW&NO g q 4gendalt Qllf,1 V IP_.W -Z 1"0 Date Jo y f CITY OF DENTON 1994-95 Budget Overview i i • General Fund Balance R • Sales Tax/Property Tax • New Facilities 1 C • Pay Plan r i w t: _ -CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES i BUDGET CALENDAR agendeNoialeo) AgeodalI view 1994.95 ~ieb-y ACTION DA TC Februs.y 1 Tuesday Distribute Budget Priority Questionnalre to City Council. February 11 Friday Council returns Budget Priority Ouestionneire, February 28 LGFS Budget System Training (Information Services) March 1 Tuesday Review and discussion of Budget Priority Ouestionnaire with City Council March 4 Friday Preliminary Revenue Review with the City Manager i (General Indications end Major Concerns) March 11 Friday Operating Budget Kick-Off (Council Chamberel. March 30 Wednesday Revenue Projections from departments due to Budget office. S Position Detail end Position Calculator due to Budget y Office. ! Analysis forms for new date processing equipment due In Information Services Office. i Classification Forms for new positions due in Personnel. Motor Pool Request Detail forms due to the Fleet Superintendent for analysis. All requests must be E approved by the Fleet Superintendent to be considered In the budget. April 13 Wadnesday Final Draft of Governmental Departments Operating B--idgets due In Budget Office, UtBitles Preliminary Budget due to Budget Office, May 3 Tuesday Preliminary Budget Discussion with City Manager s (Revenue and Expenditures) I Community Development Block Grant Budget discussion and Human Services Commission recommendation, May 5 Thursday Executive Budget Hearings (Service Centerl 0 Friday 2 'Dedlcafed to Quarty Servlce' i r l y 1 Y Y CITY OF DENTON, TEXAS ANNUAL PF,OGRAM OF SERVICES gen0aNo BUDGET CALENDAR ;gendaNe 1994.95 We . U 0 May 11 Wednesday Executive Budget Discussions and Ranking Sessions & (Service Center) 12 Thursday May 16 Monday Preliminary Appraisal Roll due from DCAD Six month analysis, May 17 Tuesday City Council Budget discussion regarding Human Services and Transportation budgets. City Council Budget discussions with the Judge and City Attorney. City Council Community Development Block Grant Statement May 20 Friday Utilities approved PUB budget due to Finance. May 20.27 Wednesday- Departmental Budget Reviews Friday (Wednesday -Friday) Jung 28 Tuesday Submit Major Budget Issues Report to Councl! j July 6 Tuesday Discuss Major Budget Issues with City Council. I / July 12 Tuesday Additional day, if necessary, to discuss Major Budget issues with City Council July 19 Tuesday Hotel/Motel tax reciplent budget presentation, Denton Central Appraisal District Budget presentation. July 25 Monday Chief spGraiser certifies appraisal roll. I j July 30 Ssturday Proposea Program of Services (Budget) to Comcg and fife with City Secretary, August 2 Tuesday Nine-month analysis and discussion with the City Manager. 1 Submission of effective and rollback tax rates to Council. Submission of certified collection rate. Approval of Appraisal Roll, Vote to consider a proposal for a tax Increase prior to publishing notice of hearing. Council Budget study. i - 3 'Dedicated to Ous ty Servfae' i Y t I CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES I +pendaNo. BUDGET CALENDAR Apeadalte Vt ~W 1994.95 We O August 3 Wednesday Publish effective and rollback rate. IFor Sunday, August 7, publication) Publish "Notice of Hearing on Budget" let least 15 days in edvance wf hearings}. IFor Sunday, August 7, publication,! August 9 Tuesday Staff Budget presentations. August 16 Tuesday Staff Budget presentations acid Council Budget Study Approval of Hotel/Motel tax recipients' budget. Approval of Denton Central Appraisal District's Budget. August 17 Wednesday Publish t st quarter page notice • 'Notice of Public 1 Hearing on Tax Increase' (at least 7 days in advance of hearingl. (For Sunday, August 21, publication,) t August 23 Tuesday Council Budget study. Public hearing on budget (only agenda Item). August 30 Tuesday Council Budget study. Public hearing on tax Increase (if needed) no sooner than 14 days before vote on Increase. August 31 Wednesday Publish 2nd quarter page notice -'Notice of Voto on Tax Rate.' (For Sunday, September 4th publication.) Final Council Budget Study September B Tuesday i September 13 Tuesday Adoption of Annual Program of Services (budget), and tax rate. 4 Consideration of year-end budget adjustment I ordinance. September 16 Friday Publish notice of adopted budget available for public Inspection. E i I ! xuoosos , 4 i p 'Dedicated to Ouslfry Servlcs' e I CITY OF DENTON, TEXAS ANNUAL PROGRAM OF SERVICES I 4gendaNI 4_-() ikw BUDGET CALENDAR Agefldalle, VicW 199495 oats w O Publish effective and rollback rate. (For Sunday, August 3 Wednesday August 7, publication} Publish 'Notice of Hearing on Budget" let least 15 days In advance of hearings). (For Sunday, August 7, publication, August 9 Tuesday Staff Budget presentations. August 16 Tuesday Staff Budget presentotions end Council Budget Study Approval of Hotel/Motel tax recipients' budget. I Approval of Der., n Central Appraisal District's Budget. i August i 7 Wednesday Publish 1 st quarter page notice - "Notice of Public i Hearing on Tex increase" (at least 7 days In advance of hearing). ;For Sunday, August 21, publication.) t August 23 Tuesday Council Budget study. Public hearing on budget lowly agenda item). August 30 Tuesday r.ouncil Budget study. Public hearing on tax increase lif needed) no sooner J than 14 days before vote on Increase, j August 31 Wednesday Publish 2nd quarter pago notice - "Notice of Vote on 11 ~J Tax Ra'e.' '--or Sunday, September 4th publication.) September R Tutaday Final Council Budget Study September 13 Tuesday Adoption of Anrual Program of Services lbudget), and tax rate. Consideration of year-end budget adjustment j ordinance. September 16 Friday Publish notice of adopted budget available for public Inspection. I I I I NW$ I~ 9MIn~ V 4 'Vedreefed M Quality Service' I l ~CITY~~COUNCI I, a~ o,wb 4 ~ %06 0 O yr" ,4~~0 ti f r a A apesdaii ale e ~ off' a~ I I CITY OF DENTON Capital Improvement Plan i • Status of Current Bond Authority • Current CiP - Funding Alternatives • Timing of Bond Election I • Timing of Tour 1 . { t is i A i t : . 1 l S t '1 Y V 1 4 t ~ a~Qpe11Afat- CITY ~ offa~ OF DENTON Capital Improvement Plan r • Status of Current Bond Authority ~ r • Current CIP - Funding Alternatives • Timing of Bond Election 3 • Timing of Tour I i t I i ~r f i t ig9ndaNo air-ors 4~eaCalte ~ Date h- ~7 f l~-9 City of Denton 2 of .~O Authorized/Unissued Bonds December 13,1986 Bond Election (as or June, 1994) (Eipressedin Thousands) Authorized Issued Unissued Streets/Transportation/Tratfic Control $7,736 $4,625 $3,107 Drainage 3,466 3,166 300 Animal Control Center Expansion 785 185 185 ;85 0 Fire Station and Equipment Athletic Fields/Neighborhood and 5,550 4,100 1,850 Senlor Citizen Centers Library Improvements 1,000 1,000 0 Law Enforcement Center/Court Complex 2,600 2,600 0 TOTAL 2i,¢, 71$Q 55,257 i I ~ f w 3 ti s 1995-99 CAPITAL IMPROVEMENT PLAN GENERAL GOVERNMENT ca n«tgcs~wwur.•xi ov,aw TOTAL MEG? REWMIJ ' IUD TQTXL °OPEIil1t, i PROJECT OnTING AUTH.' UNAUTH. OTHER CITY, IN PROJECT j1ND; YEAH OlY'LDEPT NUMBER PROJECT NAME BONDS UNISSUED UNISSUED • FUNDING CONST. COdTI< ; fIAINT 94-95 PARKMO 005313 PARK DEVELOPMENT NORTHEAST 250,000 250.000 250.000 75,000 ' 94-95 ENO 004014 STREET RECONSTAW11O 1 134.750 434.750 1341760 04-95 PAC MGMT 000201 NEW RCOF FOR $ GENERAL FUND SLOGS 399,000 390,000 399,000 94-95 PARKA*0 000301 UPGRADE E GSTINO PARK SYSTEM 300000 300000 300000 94-96 ENO 0010104 MSC STREET CONSTRUCTIONIRECONSTRUCTION 205,250 206,260 1.06,250 94-95PARWREC 00.312 PARK ACOUSMON NORTHEAST 200.600 200,000 200.000 94-95 PARKIREC 006315 SOUTH LAKES PAAl( DEVELOPMENT 300,000 300.000 300.000 I 94-95 AIRPORT 0019006 0ON37IOWRUNWAY ANDLK*MNOSYSTEM 140,493 WAS? 226,860 2,041,6'59 2,266,600 TOTAL 206,250 750,000 974,243 66,357 2,015050 2,041,660 4,057.500 76,000 } „ wI ~ 'This revenue souroe Inofudes oerlltkales of obllpl' on, fund balance, and general fund msoum". ' i • r r: 'S I1. I dry', rep MV V 1\ s t~Ho. q GI s Q Date _...2..:17 1-91 y a of 2~ I CITY of DENTON, TEXAS MUNICIPAL SUILDINO / 215 E McKINNEY / DENTON, TEXAS 76201 f ~ Y MEMORANDUM j DATE: June 15, 1994 h' TO: Lloyd V. Harrell, City Manager FROM: Kathy DuBose, Acting Executive Director of F;nance SUBJECT: CURRENT CIP FUNDING ALTERNATIVES I've attached Rick Svehla's June, 1993 memo which re%,Iewau the C-pital Improvement Program and related bond authorization During last summer's Council Planning Session, options for the timing of a proposed bond election were discussed (set; pg. 3, #5 of attached memo). At that time, Council chose to reallocate Fort Worth Drive bonds and revisit the Issue of the bond election timing during the 1993- 94 fiscal year. The current CIP options are as follows: i 1) Hold a CIP election this fall or winter in order to fund the 1994.95 CIP. This would require the appointment of a Citizen's Committee in the very near future to refine and finalize the CIP and prepare for submission to the voters. 2) Complete the 1994.95 CIP by iMs a) Utilizing outhori.ed/unissued street bonds (after approval from "91 Committee) of 5134,760 for the reconstruction of College and Second Streets between Locust and Bolivar streets. r b) Complete the 9399,000 in roofing projects with funds from the I,. General Fund balance end the Hotel Occupancy Reserve Fund (Civic Center). t 8171566-8200 D/FW METRO 4344529 1 1 x i i 4 ti l J Venda No. Q- Aeendaltent, G1~ Memo to Lloyd V. Harrell cf a~ June 15, 1994 Page 2 c) Delay upgrade of the existing park system ($300,000) one year, d) Utilize $300,000 of accumulated bond interest earrings to fund the South Lakes park development. el Appropriate General Fund balance for the $140,493 for the Airport 1,000' runway construction and lighting system grant if federal grant is obtained. This option would delay the need for a CIP election for one year (fall or winter of 1995) and relieve debt service to allow approximately $1,000,000 in other projects to be added to the 1994-95 CIP. Those additions could include $300,000 of authorized/unissued drainage projects and $750,000 for sidewalk construction along highway projects approved in the 1988 bond election (including Highways 380 and 77, Teasley Lane and Fort Worth Drive). The individual projects would be selected by the Planning and Zoning Commission, recommended by the'91 Committee, and approved by Council. 3) Cancel the unauthorized projects contained within the 1994.95 CIP and hold a CIP election in the future. -'1 After discussions with Rick Svehla, Deputy City Manager, Rich Dlugas, Director of Parks and Recreation, and Jerry Clark, Director of Engineering, staff recommends option #2. f KD:d A@uchmsmi AFFOOAE4 l f I , 5 ® 1"ndaNo +~andaq ftA. CfTYofDENTON,TEXAa MUNICIPAL BUILDING / DENTON TEXAS 76201 TELEPHONE (a 8307 OIRCe of the City Manager MEMORANDLJIv! TO: Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager DATE: June 18, 1993 SUBJECT: CIP ' After reviewin capabilities g our revenue, projects and were Prioritized the and fifth year CIP our debt service Projects that capabilities. fitted Into each year chosen. g Worth Drive is Subsequently, not in discussion, with based on fundin There are a couple of reasonsgfor9thatbe bid until at least found 96decided to participate with us in the First, the State has now able to rebuild Fort Worth Drive from Collinst Thus facility, j , we would be are also to I-35 as a six lane goIngotoltr Buz Elsom and his group at the Resident Office Drive in that y to rebuild same contract or time the period, fiscal bridges on I-35E at Fort Worth Worth Drive project Therefore, the Fort ur has been programmed for 1495-96 and 1996-97 +f years to our current CIP. ~ The reason this is Worth Drive ImPOctant Is that the bonds been sold, Last for the Fort Collins Street to 1-35 have all ready u rebuild Fort Wort?: Drive we sold $1 not being 1996- you may ;1.3 million worth of bonds to used and ive so that bond money is Sitting In it cannot be used for Fort Worth Drive ntil Y recall that there are g the bank usage of bond money which were some rules on arbitrage and 1986* sag Those rules ea paseed b put money in the bank and make interestcannot be Pay arb1traged; d; i.e. over an above the interest on the bonds to the Federalaover and government. time, y,, the funds should be used within a s street bAll onof oney these occurrences made us begin to thpecifc tnkiof usin t of a different way. hick has been earmarked for Fort g the Worth Drive in I I I I ii e. ~r 1 I I. I gWsNo 9 1 MW.?:2 CITY of DENTON, TEXAS MUNICIPAL BUILDING / DE JTON TEXAS 18200 / TELEPHONE (801) 506.8307 Office of the City Mon89e1' MEMORANDUM 710: Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager DATE: June 18, 1993 SUBJECT: CIP After reviewing our revanue, projects and our debt service capabilities, the fifth year CIP projects were chosen. Projects were prioritized and then fitted into each year based on funding capabilities. Subsequently, in discussions with T%DOT, we found that Fort Worth Drive is not going to be bid until at least 1996. There are a couple of reasons for that. First, the State has now decided to participate with us in the project. Thus, we would be able to rebuild Fort Worth Drive from Collins to 1-35 as a six lane facility. Secondly, Buz Elsom and his group at the Resident office are also going to try to rebuild the bridges on I-35E at Fort Worth Drive in that same contract or time period. Therefore, the Fort Worth Drive project has been programmed for 1995-96 and 1996-97 fiscal years in our current CIP. The reason this is eo important is that the bonds for the Fort Worth Drive construction from Collins Street to I-35 have all ready been sold. Last year, we sold $1.3 million worth of bonds to 1 rebuild Fort Worth Drive so that bond money is sitting in the bank not being usea and it cannot be used for Fort Worth Drive until 1996. You may recall that there are some rules on arbitrage and usage of bond money which were passed by the Federal government in 1986. Those rules say that the money cannot be arbitraged) i.e. put money in the bank and make Interest= you must pay any interest over and above the Interest on the bonds to the Federal government. Secondly, the funds should be used within a specific amount of time. All of these occurrences made us begin to think of using the street bond money which has been earmarked for Fort Worth Drive in a different way. t i 1 4 f ~per~daNo 9~/~--- 4geoQaltenUC ~ P Lloyd Harrell to June 18, 1993 7 OT Page 2 j At the same time, the Council was looking at computer systems for Police, Fire and the Library. In those discussions, some thought that selling C.O.'s might be a more appropriate way to fund these systems. The last three major computer systems (GIS, phone system and word processing) that have been purchased have used the Issuance of Certificates of Obligation. Also, there has been some thought by staff that since the average life of computer systems is less than twenty years, it might be more appropriate to use C.O.'s since our standard financing on bonds Is usually twenty years. Given these developments, staff went back and took another look at the funding scenarios for the CIP program. There is approximately $1.4 million worth of street projects in the CIP for the next two years. There is also $1.95 million for the police/fire and library computer systems. Given the fact that the Fort Worth Drive money will not be used for the TXDOT project until 19960 it seemed that it might be appropriate for that money to be used to do the next two years of street projects. As you can see, the 1993-94 and 94- 95 projects include the Willowood bike path, turn lanes and traffic signals, and Payne Drive. In addition, the second year includes approximately $640,000 worth of street reconstruction work. Recently, we have seen requests from a couple of areas near schools, in particular Hickory Creek Road and Bonnie Brae. Currently, there Is no funding for Hickory Creek. In just the last two weeks, Council appropriated $1D,000 of unused bond money for Bonnie Brae. Jerry Clark has furnished me with a report on each of these which indicates several scenarios for each project. In each case, the scenarios that seem to work best and meet the needs are projects in which we reconstruct both the base and the travelling _ surface (i.e. reconstruction). In addition, on Bonnie Brae, we would be able to widen the narrow bridge at the northern end of this project thus providing a wider pavement for Liberty Christian School and the residents of this street. Staff would recommend these two projects as part of the funding for reconstruction projects. In fact, If the funding was used this way, conceivably these project could even be moved up into tt{e first year and could be finished by January 1. If the Fort Worth Drive money was used for streets in the next two years, we would only need money for the computer systems. Thus, we might have a way to fund the next two years of the CIP road projects and the issuance of C.O.s could be a solution for the computer purchases. If we did that, we could avert holding a CIP election for at least a year and maybe two. All of these activities have happened in the last month and a half. j Wo believe this scenario Is worth considering for a number of reasons. r dn,~Qendaida.-~: Q AgemrWM s1~ta Lloyd Harrell S ~,7 June 18, 1993 Page 3 1. We would use existing bond money that we would not use for two years otherwise, and we will avert any conflict with Federal rule-j. In addition, we have sufficient authorized but unsold hl.ghway and street bonds to meet the future needs for Fort Worth Drive. 2. We would be able to have the flexibility to move on some sorely needed projects sooner: i.e. Hickory Creek; Bonnie Brae; Payne Drive; Willowood, etc. 3. We would be able to sell less debt next year making the budget process easier; i.e., lass debt retirement. payments. 4. We would still be able to complete the proposed CIP for 1993-94. 5. 'ie would be able to put off a bond election for at least A year and maybe two. This would allow the economy to improve further before conducting an election. Also, it would permit feedback from the visionary project to occur before a five year CIP program is finalized. Taking all of these things into account, we think it is appropriate for the Council to consider this option. If tho consensus of the Council is to move in this direction, then the staff would recommend that this scenario and the opportunities it provides be taken back to the 191 Committee for their recommendation before the ~J Council formally adopts this position. Thus, in summary, the CIP options are as followst 1. Hold a CIP election this fail or winter in order to fund the 93-91 CIP. This would require the appointment of a Citizens' Con nittee in the very near future to refine and finalize the CIP and prepare for submission to the voters. 2. Complete the 1993-94 and 1994-95 CIF road projects by utilizing existing sold bond proceeds. Furthermore, move I ahead with the sale of a :1,950,000 C.O. issue to provido for the library and public safety computer projects. this would delay the need for a CIP election for at least a year. i i I v i t ; agene~ho q y I Lloyd Harrell c? June 18, 1993 Page 4 3, 1Cancel 993-94 the unauthorized projects contained within the f future. Rick 4ve la Deputy City Manager RSsbw AMM002EF I I { } 1 j I i 1 s` I 3 e I .10 ..V 1 .penaako q u'4 Wto u Q C)T1f ofDENTON, TEXAS MUNICIPAL BUILDING / 21r E: McKINNEY / DENT4N, TEXAS 76201 i MEMORANDUM DATE: June 14, 1994 TO: Lloyd V. Harrell, City Manager I r I i FROM: Kathy DuBose, Acting Executive Director of Finance ~ _,J i SUBJECT: 1986 BOND ELECTION I've attached an overview of the 1986 bond election process prepared by Catherine Tuck, formerly of your office. This overview summarizes all activities coordinated to ensure a thorough process and successful election. As we discuss the Capital Improvement Plan, and a potential bond election at the Council Retreat this Friday, I'm sure this history will be valuable. If you have any questions, please let me know. AtluMurns 1 AFPOOA84 aa~,' f t pii rl f i I V 1 8 J 7/666-8200 D/FW METRO 434-2629 . k4t i r. f AgOWNo, Q~f ~01 _ AplnddltML ~ 1 ~ oata_ 6 - 7 ! 91a ~l of2~ CJTYoIOENTON, TEXAS mUNICIPAI BUILDING/ DENTON, TEXAS 78201 /TELEPHONE (617) 668.6307 Of1'se of the City Meneger TO: Lloyd V. Harrell, City Manager FROM: Catherine E. Tuck, Administrative Assistant DATE1 February 10, 1993 SUBJECT: 1986 Bond Issue History In anticipation of the Capital Improvement Program, city staff hvA been preparing needs for a bond issue for some time before the 191,6 bond issue went to the voters. Staff had identified needs and had a list of potential projects waiting for funding. In 1985, the voters had approved a $10 million street bond election to build approximately 14 1/2 miles of street and repair an additior.al 20 miles of street. However, this did not meet all of the street needs nor did it address any other city needs. Blue Ribbon CIP Citizen Advisory- cpanittse In July 1986, the City Council passed a resolution creating a special. citizen advisory committee to provide recommendations on implementing the City's five year capital improvement plan as ~.J proposed by the Planning and Zoning Commission. A committee of fifty-one citizens was appointed in September with Hugh Ayer as the leader of the group which came to be known as the Blue Ribbon Citizens CIP Committee. projack selection Five sub-committees were formed to rtudy the five separate parts of the CI'v. The sub-committees wer4 as follows and were chaired by the following personas Streets/traffic Jack Miller Drainaq,. Bill Claiborne Library/Law Enforcement/Court Joe Holland Athletic Fields/Neighborhood and Kathy Orr Senior Citizens Center Y Animal Control Center/Fire Station Bob Gorton The sub-committees began with the City's five-year Capital Improvement Plan. During three weeks of intensive study, each sub- committee held many meetings, conducted fact gathering i I a~endaNo q~l-4!q Ager~al _C-[C- [to Dais- - L74-lir- q consultations, and made numerous field trips. The /five sub- committees met with citizens and city staff to determine the needs in each of these areas. Final reports were drafted by each sub- committee in early October. The reports were pared down slightly and submitted to the full Blue Ribbon Committee on October 13. A report of the proposed bond issue from the Blue Ribbon Committee was presented to the City Council on October 21, 1986. The process that the committee used was explained as well as how the projects were narrowed down and placed into each year of the five-year program. Addi committee the formed Ribbon to ensurei that the suggested bonds that spent according to the use approved by the voters. The bond issue was also predicated on a no-tax increase promise to the voters. The City Council called a public hearing for October 28 on the CIP proposal. On November 4, the City Council passed a resolution calling a bond election on December 13. Election Activities Beginning in October, a series of articles were submitted to the Denton Record-Chroniole each week explaining different aspects of the citizen committee, CIP process, and bond proposals. The City Council, Blue Ribbon CIP members, and city staff contributed to these articles. The same Blue Ribbon CIP Committee became the election committee and worked with volunteers on a publicity campaign. Blue Ribbon Committee members headed different task groups including a speaker's bureau, fundraising, special interest group representatives, media representative, public relations, letters from Council Members, and open houses. A list of the responsibilities of each of these task groups is attached. A fact sheet and a slide show were prepared. A speaker's bureau was organized and citizens spoke to service groups and a host of other community and special interest groups. Each special interest group was also assigned a citizen to meet with the group and ensure that information, was provided. Special interest groups were subdivided into athletic groups, senior citizens and retiremenk centers, Humane Society, Friends of the Library, Domino Clu', ministers, Benefit League, and drainage homeowners. Tae special interest task group made sure that leaders of the int :est groups were informed, coordinated "get out the vote" driver and sent a post card campaign. Another group of citizens worked on fundraisinc, efforts. This grcnf finalized a budget and raised funds to accc,mplish the tasks outlined in the budget. The media representative coordinated media coverage and recruited individuals to write letters to the editor. M publicity edia representatives were briefed on the bond proposal and the explaining c the iavai pplability ofnfspeakers as anhold on nouncing o the November V No QC~ y~ A4aada~t~ ~J 0 r IS e f' ~240 houses, and recruiting volunteers. The Public Relations group developed campaign materials. City Council Members also launched a letter writing campaign to encourage individuals to vote yes for the bond proposal. The council wrote personal letters to citizens from the list of voters in the last election. Typing was coordinated for this effort. The open house committee ensured publicity and coordir-~;4 on of two open houses at each of the facilities targeted for e,.r:,nsion: the Library, Police Station, and Animal Control center. The bond election was held on Saturday, December 13. Approximately 2,100 citizens voted. The ballot had seven propositions and each one passed. Proposition: Margins Streets/Traffic 4:1 Drainage 4:1 Animal Control Center 2:1 Fire station 4:1 Athletic Fields/Neighborhood and Senior Centers 2:1 Library 2:1 Law Enforcement/Court 4:1 Dr. Ayer felt that the success of the 1986 bond election was the broad offering of propositions. There were items on the election that were important and beneficial to most every citizen in Denton. Additionally, the Blue Ribbon Committee concentrated a large part of its efforts on selling the proposals to specific interest groups. That helped ensure that citizens would be out to vote for at least the specific proposition of interest to then and would hopefully vote on all the other issues as well. Dr. Ayer also felt strongly that the idea of a "watchdog" citizen committee gave everyone confidence that the bonds would be spent the way they were outlined in the proposals. The voters must be able to count on the city to spend the funds for the projects approved by the citizens. This is a summary of activities coordinated to ensure the passage of the 1986 bond election. Attached please find copies of the resolutions appointing the Blue Ribbon CXP Committee, the bond proposals, questions and answers about the bond election, task force responsibilities, election activities, and a timeline of activities. Please advise if I can provide additional information. Catherine E Tuck Administrative Assistant d e 11, h i501L agendaNo. - AgeWaNem C' - Oete~ / 7 I - U R E S O L U T I O N WHEREAS, in accordance with the City Charter of the City of Denton, Texas, the Planning and Zoning Commission has submitted a list of recommended capital improvements to be undertaken in the next five years; and, WHEREAS, implementation of the capital improvements plan is an essential element of the goal of maintaining the quality of life of the community by providing for the necessary infrastructure, improvements and services to adequately serve the community; and, WHEREAS, the City Council has determined that it would be advisable to create a Special Citizens Advisory Committee to provide recommendations on the manner of implementing the capital improvements plan; NOW9 THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION 1, That a Special Citizens ldvisory Committee shall be appointed to make recommendations to the City Council on the manner of implementing the City's five-year capital improvements plan. SECTION 11. j That the Special Citizens Advisory Committee shall be composed of such persons of the community as specified by the Council and shall pperfor■ its functions in accordance with the intent of this resolution, as directed by the Council. SECTION III. That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of July, 1986 0 FORD, R 0 . IC Y F DENT , TEXAS ATTEST: nAA CITY OF DENTONs TEXAS I APPROVED AS TO LEGAL FORM: JOB D. MORRIS, ASSISTANT CITY ATTORNEY CITY OF DENTON, TEXAS i B Y t ~ Y1n"~ e ~n 8 v C' 15--1 AgeWo. qu-old Ag Date rdaltem/ 7 / R' RESOLUT i ON !50 a SECTION I. In accordance with the Resolution of the City Council adopted on the 15th day of July, 1986, the following individuals are hereby appointed to serve as members of the Special Citizens Advisory Committee on Capital Improvements: Karen Abernathy Elinor Hughes Hugh Ayer Dave Krause Geneva Berg Jo Luker Homer Bly Darla McDade Bill Brady Jack Miller Derrell Bulls Allie Miller Lucy Campbell Ralph Morrison Mike Campbell Clovis Morrisson, Jr. Bill Claiborne Bettye Myers Jake Craven Kathy Orr Bob Crouch List Patterson Bill Crouch Fred Patterson Frank Davila William P. Phillips Roberta Donsbach Harold Reed, Jr. George Edwards Larry Reynolds John Enlov Richard Salazar Hazel Frederick Joe Short Robbie Gober Chuck Smith Bob Gorton Sue Smith Helen Hailey Don Smith Tom Harpool Benny Snider John Harris Donna Trammell Lloyd Hindman Ed Wolski Joe Holland Donald Wright { Ann Houston A. E. Wyatt John Hughes SECTION II. That it shall be the charQa of said Committee to make recom- mendations to the City Council on the wanner of implementing the City's five-year capital improvements plan. SECTION III. That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the 2nd day of September, 1986. j RAT SFHENS$ MAYOR CITY F DENTON$ TEXAS ATTESTi i C OF TON,,TEXAS APPROVED AS TO LEGAL FORMi DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS r 1. r a r TO THE CONCERNEO CITIZENS OF DENTON: will the 71,1 «illlal aottan be syanl an of anal who an 1"1k41 n nalko contain Maded7 The December 13, INN bond election for the pros No. IM 711 mlitlom CallasFln fund l lire year program and a Park n of There all pneendv two racraarlon cemhie in IM,nawl1,w411 had posed fire year capita! Improvement program Is one of Ina aulM,lled Canals W ll to so d Inn yw. The final bonds rill not be 10,011,0411 aea of the city Heavy glpWm Ma occurred in Iha Sao, the most crucial Issues facing our community today. We bald ,01,1111991 nartheall, end larlheelf The 101 edatmg Canters am be7 used to hew responded to twenty-two questions that appear to How mo IsnlbeafNcNO N Nita halia 71 r Million dollar program to IM m xlmum, and many CAIro,M end other* that cannol fora aw Find ppmom h he IV to a1 D Is I Dun 1 of IM as h area s tour be panlCYlarly Important while leallling That every gUes• approreel 1M ly to Du1'd a 1 racre nauon C"K cMl« Io S" each arms at our lion, no mailer how big or smelt, deserves an answer. Cull rainy, 774 OF the Clio tam levy of 194 pH $100 vaualem la Cleared com umily many of these que{ttontl were asked by members of toward teluomenl at foiling debt The 71 Trillion dollar bond Ilium the City Council, Cltlien's Blue Ribbon Advisory Com• her teem lhuclu,ed So that (hare WIN W no increase In this amount Why to 41psnew of She senior CIHNM Comfort Mc""fri mlllea and Planning and Zoning COmml{SIOn Upon In. this enhnpwegna nn be spPred winoa fit, proceeds eeds Donlon salde,ly population COnllnual in grow Will demands for apace Iltal review of the recommended program. Several public mom can we be sum IMI dO ,MMf tie be Deed dal me to Flnded peal and KtI•Illes Justify IM upeMlon. A Wee multi omi room and kit hearings have been held and after eight months of in- peso$ N 1M of am$% al spprowAi Chen, grM room me lnd OreM roan, Malnh"Frite" fp0m,m«11ng loose planning and study, our groups unanimously the city DalMll M1 alnedf Idapled 1 rH01uIWn IMI earopnlhal t Admitted end orlka Ka pknned ss pen or 1M Proposed ampololl to ta sh*$ mitted a me lot parking move a01dI KIIr11Is1 WIN I M90 be podded and (I S n 0 alre dy w0 MamOal of IM 91 0 the focal Chmi Chile WIN be &%wed b more WOO pO facility agree I et all seven proposiions and each specific pros lo; City" theulIal Il Ad Isar C nnitwi:ee Kwit[ be appointed o the hood because kcl Is needed to help solve problems that exist loday they an mcal lamlll« with tM p,olsce Thll cuaene group *)It motion OWN eMMM IMM a are also r' Ilte pleased to announce Thal the capital in PIKS over IM entire lire 0 IM propnm and r Ihofus end oroy eat all wbf kw" wm ftms"7 Impprovement program has been structured so theI Ro ads IODOrt •1,1 be made publkh SO '"at we a Told' aw mean ohot N tM Comfort loll wry limited alhklle IKpnIN, W SO INS IMO, Mal libido dI110MI IMfaa{e in the 1{N levy Is required IO fund the plod alai, we luny used wlthM roan fa fwawe boteMion Oanldn also has taw« IKnI1la1 IoM Lawl8ii Carrolnorl, a DIM' CRle1 of CompYade silo entire program. owns n re moo apprsw a sad elan la 4wmpi Title bond Isaw would Wools endugn lundl w bghl foul lot halabap We hope you will study the facts carefully and vole Yel A 10 mllilim doled 11iee1 program Waa approved ln»Dd folgo end lropt Football hadae'(v"64 NA MnMwlMgonuhting KN on o f$ seron propositions on December 13, lM /nwt Imoruvamotnl M" b••1, ompol nd 14r-up Wm Is continuing ban NOW to baaiball. ImmpPr vane fled No. P. end sv log had No. S Sinc ei a [hanks and appreciation, according to k nodule Notw lg ngnled sorIMII IIsOe W IIw 4N rocta fNde, oM of SPnkh rl ll be lighted alit be dmlepM e! None Least Park. Two W Slope eofibeli P/~, q IG la IN pepeeal le m mte aN Awren Me6ad al N1►IIr»Is sod IoM fields WIN be Irnpeved W Ma M soccer 1,111 0111 be devns dywwv7a uo, poPeeltfer+l CMIs TMee 1mPr41smenll &IN alkw for gO glOWlh of Ih•141 vital No Horn«, the Capital knD,oramMl ",am Imi l fund/ to programs. Ray Stephens, Mayor 9 rebuild emsttnq sell Avenue M 111 Waunl loullon from klnpo Rued to r q Apendalt 1 Unlrmnur Drive Alao, H 1a fen that MII Avemus hank WIN W pMllily um aMll«W fie s41kn and "Mipnwd to kWhMM dO POWDw r o i l fl r u n w•" I ellavad by saw1O at IM other traffic haknpp al l propoeele M I a bond weanl the oa tmgm M ansnwr akgN that hoe Vol O w legal W f 11 7l~ 511,1 , k1us, IncludROOM off" «d ImProrsrlenle to ►rOwd In a 0 lowbaM emrW9 1R7-- l,4ingo Rood Ynfunds were approved lot tin eddlimi sfafkn M 1147. the moray ugh Ayer, Chairman t Q sow pw cnr ID In M aCCOuM and tM Ration SPIN be ronltrucled M IWY A ncanl Ctilten'sBlue Ribbon AepolsoryCmee leedoeu'O"Leap"M.u.a.s1,Soon WWODOMLWU,{s10111Mar• study has shown "no"ISO two rot eOfkMIn Older to Comer with Illy DOW metlowel StWrds fur CDnatpl W a response More *113 10 1 Inlnular / This bawd Iodine WIN WwWo (undo to a 01Cand 8101101, IMI Would also :1, r•/ / !,~(,..,1 No The US . ]Igo U 9 31'I stood two gat Improwntal l can be psld to in bo burl M ISM. he loo naa Shot Ions will be located M tM nOnhweel Othl war Intl nteeatNMa{Istsa Ned«al wean.q ►undl WlNse snd swth" alais of lM CRY. Bill Clib borne, Chairman al on the Ali Ile nary 9140 Conforl by iM City of Dental Planning end Zoning Commission NDm"MIII 1p•arwI I ptaleeawlft%o TheuNgaMMAmkWCalmCadwsonwetNdottoWMpal;wM The dholMge prolKN Wale WKI$d blind on anmadlela naaa and UO M 1w row 11 aa►eld of rwff so 0ea0 BOND ELECTION "@"flat Mpatl all IM e,MIKt Menb« of nawmle. M tact. SO p o The number W «dmale sMn«ed at the CentM has ikrNNd on an, QUESTIONS AND ANSWERS re included Is IM Progrrn 111 thle dennplion. owl of ld111 pa w mouat,Ig in a IatM of 1,224 halmah rhalt«ed M 19Mi rho nnlerfi eapKnr is lone a anry a,700 anlmw pa wr. wW~~4 a n read S Law ealeeesmm~nl CenletyCaewl CanyMa' 0*1 are The halrnale we boiling adpoeed to orordad W Medeguals MWIIkM O what k balM Pra0aled W thins FOnce pawl~ om few i4 Sold! mwvsw am coil Nall bill~ W elaN poNletMly O severelp Mmned u a respell A On Dwonba 13, 114, an 10glal«ed v01all In the City of Dental 0111 The Volvo D"oAn" morod Mlo ,M W* died Old City Han bulldiong hap 1 chance If de ids WMnh•t a 71 or million earlier Capital inpova In 1147 N Thera was S CAlkal too to create meta Can and CA fka 1 e Why N am tool own WA" opal mmN plot am should SO approved Is OukklT is 111111'4011 C w4,llona haw Imp,oved, however, N DI IM TM AmerkM LIMary Association W Tames lg.ery Alwclabn have space al IM old cur No building is mil usable Imes W IM buldlnp ahormlMd Ihr 11 8000 fait of Money IpKa Is needed pr Damon allot IS a C . apaal AnPrOwmoM PropemT peon *m' MI dellgned to ateominDdall soma of five 1pKIsI needs of a OW NbrrTy Ma M,000 adur• lail snd eased all M paplllafbn of p A Cpila' Mlprovam•M Floor" is a group of projects that rid, II ap Duke DeparlTMt lKS 0 space Ile atIN S Pr110Nm In fame 0 bah a« roc inaraly 13,000, a lo W 47,7sp OguMe IoN of apK1 la Modal Hlorod, Vim Ids u{grtad and Ee11« lunclbnlnp Public ImWOwm«d1 rent end allure rods $I've this, IM m1, bw or Sinews and total par fu1,a fa an MdltbnM 10000 pure fai11Mt rill not be available la 4 1h n ena11,11N1k DlgMle, Ilya W Ponce IKNIIks Md pWpmint, IdIMI hat lnt~eaNO hrAn IS }0 1011nd lnlra Me yyfan110 Add seas OL 101 owI k being requested 11 IpaOred, IM 76,000 sai Tool Total Idlwalkl, smislk I161,11, Mlghbof%ood W sMb1 en lien Comism and Pic lee to keep TyaKct W411 Da Pub1k nlarv Mads. TM taw (MacerMnt '111 shit IsIV shat pf racanmsnded tlyd«ds r1 alroo l Csnferlcourl compNt "19 $014 IM Curren) troWClmg problem Ind hart dla Future III Doodir n at IN low MI«nmiml and municipal . ng M eeAditaad M 00 I branch prat" M WIN it Who dn441 Whka Adntaulr praselo K Wapolllkne are to N WkL CDun Functional WIN atso be hahlnCed wall MO eskfl be M NO itw rsa spud IN opine, real Dtalem se lo" IHN7 II ll ssa In lam[ to [onerda IM IKI IMI Ina ma or NN NMI are 4dep I pal ton of Nips era AI Ihls Irma, dp an11011 01M hN1V Nb Ue final dedalunhomstto bolts Cdy COVfKS fM PIMnln,Iy and Zoning lecI WIN Inn unlit 1991 TM drilling 0`04-CO Facility 0111 Mw Nan ^0 a,Y and lM pancn eoneeDl I nnme4lon MIIIIIee IM Five Ter cip,lal i p lmemanl PIInn, D'0 VIed 1a o Adllpd of almoll 10 Two Mrawe ConWIaOM begins a1 mil KI both good as TM bade need w 101 "a apace 1M MMIal pro Am t 1,a ales ld ysal by Soliciting and Co iIdol, 1,g r "do 1-9 Olen bf In ppalacl DI 1M hi is m01 scheduled to bmgln unlg WN lose had IM fins; AhM,0al t114Ma.Ihe general publk, and inlufNod Woupo,prleerding Osoo Il M1 ecMdu%d 1a boglnumio 11101M1 TM cNr ceeKN M1 rwr Mlpnbah0od4 Community agenlrollonl, and bullnews this out ONI wig harp k NOW Crop 1414 W N CO Iles DOW added shat h le DN to a Dolh ptkM Open It l d IPn1 IMI w1N con"1 W 9~D WIn 1 r KC WIIn1rod a at hKIWa Can ba 1met iM Wy counCA felt Inet more Clooen Involvement was raided Md marl aewl to I law lnfaeam4rt fall«1COgrl GMyka1 albs I4 tw f M a hf Phan Cibren t aka Ribbon Sol Commitlee •so formed Ths made off « C C4,1 g LAray sears, FrOrda of IM Library, an0 RaMv/ Ina end Cry mall b•Ilif pn 14 C W edged Ilia ID I allot Ind«aited ed cMrenS a and p,eupe n1W Alibbom aCanN itN, c,1r Ccumr4, had be vp ed And !o~na Con CWIIOk is "11=1lly VaantkSM 11 11sN oF f IM Gny 0 DMlon IMF WIn Ild»Vm an prwd an IM popoalonl that w411 in M rolled on M Iha bond conllm,a l0 be Ilea Ile C`t r4r lion penis a D sossa i ha Char pi nmo elhoDr190,; ',000 nI1 Mnilly Drf>M Space of am n entrust Cw1111 IPp rodl1 19 whin de 1 N b natal Haut red NO II►hal amp "ee nl on William be Ikencodl W it Is C«trMNM this N,ps1,p W IN InCnue Commit"Plot of IM law At tow Coo al pantos f.Ivlc Chaser building appealed at 7711 We lnney 11 164 Woposnbne re pD,ored by the roNn. 9.MIr obtlpab"e (Danlb orpRm•nlaceaatnpCenlshatorlCOa,0n Ca MI rocmiDQQ,0le11m 1 rD110 Islas ama snow CumCory of fontpublic Ions such contact 11 lea p1, DeCamNr U, 19M. DeIMM 100 a m and 100 p m Topics •11, W to10 and lM D,ocaads of the bad ides *Iha bo vied to move MIO IM old City Man bul ulna MOdmg IM munlclpN Capin topic' haare IM polecre traditionally, IM NIUMI have Our $01d ID s,0p Uone WIN rso fill we Call Moded Space and p«kbg at the WM Can 1 Simony a 1 hoe sae 4wnkha AeN IM bend Niue r' NI bd,d Ia1us1 for capital inpraremenll pouf bay five (4I t4 al Munklpal Seal lding Pals Wroom Is In line with That KMduta Md this n virtually the onry Noted falls I the City MMega's olive at SW gig{ r Ma Plotting merhod Av«Ia61a Io loop Two eon ow capitol needs Ind DerapPt 4M DOP81IR l at M613W Noi j Y -~a da 4p91ldalte o~te r7 0 ~ ~ NO. r December 13, 1988 03 dlclembre do 1986) CIly of Denton Bond Election (Ciudad do Denton Elocclon Pan Boncs) SAMPLE BALLOT (BOLETA MUESTRA) Place an "X" in the square beside the statement IndlcatVnfl O the way you wllh to vote. (Marque con una'-X" of cuadr0 aI S lado de Is fra6e quo Indict Is manera an que qulers usted votes) PROPOSITION NO. I (PROIUESTA NO. 1) . FOR U fAY011 OEI I TM I INUANC4 OF 87.7TL606 OF St4t it AN D ' TRAFFIC IMPROVEM[NY IC406 M IMISION S Do CALLIS V CONt71(OnI of 7#AFMUCUS A • AG AINIT (IN, CONTRA 1 ►ROPOSMON N0.2 (PROPUESTA NO. 2) FOR IA FAVOR 00 I TMl ISMAMCI Of 66MIA00 OF DRAINAGE IMMOVIM94T GONN (LA EMINION DE ~a 93.446= PAM MOJORA 5 A AGAtN6T (IN CONTRA" PROPOSITION NO.2 (PROPUESTA No. A FOR U IAVOR DO ~ CCONT OL CENTER {w«w to IWISION of Voter's Guide: WM AOAINITrcNCWpW BONDS Of {1 ICONTROL Dl6,200 FAE1M ClNT1b Ol about your bond Issue / PROPOSITION NO.4 (PRO►UE{TA NO. q $001 ( A FAVOR DO ?"I NlOMAA1MCi OF InO.000 M 0 IP6 ITA1104 ►ARA l6TAU0N if DID MMIIAft 610Q.000 AaAIN11 MN fi0M1AA7 PROPOSITION NO. 11 (PROPUESTA NO, f) PON U FAVOR 00 MPROVIMENf µT111ITl~af I AMOK N gNoORNppp AND SENN)I OVENS cENt IA{4 BONDS M EMISION DE BONOB W M.e110.000 PARA MUCUS of PAROV1a ICAMPPOO ATLITICO T CENT" SOCIAL 01 VICINOAD V CAJOAOAMOe AGUNIT"CONTNAt ANCIANOer ►ROPOSMON NO. S (PRO►UESTA NO. S) FOR N WOR 00 TMf *K AMM OF 11,000M OF L11M V BONDS IU IM1610N DI WA106 Of 11,000,0110 AGAt144T rcN CONTRA PAM tU At" PROPOSITION NO. 7 CPAOPUUU NO. 7) wR IA PAVDA be tars N111ANC1 of 0OOUa0e CF LAW pBNFPORCaArfirT AN M ItALOING D"M City coundl BONO4 F, EM16MN DE Boom Of 12.106000 UP@ RI6On CIdEeWs v COOR111R1C0 DE u1000gN 01 LIYIS A.dAwy ConlnllElM AGAIN{T nN CONTRA) I Planning a Zoning CommIssw I r s S, ~ I r` I , ~pindBMo 9 r-l-41 g Date y¢ t v o !tr r . bw STREETSITRANS ORT TION RAFFIC CONTROL ,o/atlw ►on worm Dnw7Im11 Str/dI Wun/pA 1 76000 t"tt"7 TOTAL'. U Twm 04n 40 MrM WW/nlnp 1 /50.000 C. am we UPI*" " T UOpr1Ma nlaaCa NBoul5.01d 11060°00 a ° PROPOSITION NO. 3 N" l1ro WIwwva41bn1 ANIMAL CONTROL CENTER EXPANSION! 11 A00 /IaW Al a Low 711 rW Y t. 110 /ItMT 11.000 fmfflc 1"m t11b 11/1 - trw1fw11arral 40t~ 111rv511 011 11IIn Aniwa Cantla WIV 110/n/10n 1 ,5l.0~ 0VIM 15.000 TOTAL 11,171,000 f 157.000 - TIe1 r dro. tam bw4w" &W ell A hnaONn.nt1 PkIbufW red ""n9 tlO PROPOSITION NO. 4 o 0400 With p alpM, 00 FIRE STATION AND EQUIPMENT (r'ISA ad T11m1 co7 yM/a/ LAn5vvom DMA10111wM1nNIt5 770,000 "aim N"W slow trw w1115tw 700.000 Flm lIrw 5 100.000 Tnlt6st101W/ t„5.00 ►u5lain,n.5nt 706.000 !1177,000 TOTAL 5 Tome PA. rm (to$ T Loft Pow LAM 0 ~ItW0~0 Fn n Ytd1t U60 It RM lar MOW PROPOSITION NO. S A~tr a~ 171f1e wwo p ATHLETIC FIELD&WEIOHBORH00D ft4 D1tq 0 OW11«,Awf11A~ 40,ow 006 AND SENIOR CITIZEN CENTERS 1 3/0.000 1tIFM1, L 1 ftftkm~ w 1L" 0 IA" Mc"J" C/1Iw V A 17200.000 PRIM ra 1310 0 kvm 10+101 b 10 %0o1011/0 o t0VoftM1a wo 1f200AYD Alnala #Wd D&nloV w it 270 70 .000 Feat Lo F mm fOP C's lane dr+d1A 100000 .000 (1011 Y.t. f%O" &GW O" to M L00f W Igt.!/y I M NOttuq Wlm .71011 Ylnpe ttoA !00000 talarCaNa l.50rr100 V.1310 11af.rf ` 770A00 Amara F4M Dr11Fep1I15nt 5 4000 fi.S00,000 !1,300,000 Mg1tM Fam "Wo DA" pi a "n Fm Ltn/ OWoW I t AM,00p tYe1MbA CSna1 115111 arollaA tow toll Flom mm M P.M. + AIn1/1a had Dwladf' " It200.D00 N OnOa $V11la +t FA00 110000 1t, t It.0D0 11,16m.ppp TOTAL It rx,00p 11101011 PROPOSITION NO. Z 11«~.aAcwtw 1'.400'000 Alniwlc Fl.a DP01501Mn1 DPAINAQS II,500, 006 vow? TO rAl 11100,000 Cpv~ Ww" ' n= PROPOSITION NO, I AV/11 IAN Dow" +11000 LIBRARY IMPROVEMENTS T11/ Draryp/ 10.000 4,000 t1M10111M1t ta011al+ay W IIMr1 l.IM/aR ►+15551 1 110,000 { 1181111 1 W.Wo CertlaaAMLIM1ry I~Orna111 IIIP tItI 100.000 1337,000 TOTAL r 70.000 1 mw It" ft" ,I".000 PROPOSITION NO.7 T.a`.F'LT..1/DSid" t, WACO LAW ENFORCEMENT CENTEPUCOURT COP FLEX j / TIT,aao INlaS w"w dMw' ls a+ LM lnar da10 A C0n1wA4,m D0HIp157 441000 Movie ( 700,000 E ( ! 1ae11 Da A51' 1 LAr tlnbrLrn111A Cw1a111^4wT 11M tN0 Dov". ►11555I 1500000 swiloww" D.aItA0/111M/gt1110Naf0 NM AM 18 111 390.000 c~10 of LSr Jmfvw nt C01,t"mim w1T:O11R C0n10a1 II,100,000 It211,000 TOTAL U.800 ON j 1 r. J s 4 I D _ I gendsN4.~ +gendait C11 j atr 7 `gU ~ 19 c7f'.~~ TASK MASTER RESPONSIBILITIES A. Speaker's Bureau 'task Master - Jack Puller Assistant 'task Master - Lisa Patterson Staff Liaison • Betty mcKean i 1. Recruit lay speakers 2. Contact all clubs and get on programs 3. Inform lay speakers of obligations 4. Coordinate with Assistant City Manager Betty McKean i B. Fund Raising Task Master - Keith Appleton Staft Liaison - Lloyd Harrell 1. Work witn Campatgn.Chairman to finalize a budget 2. Raise the required funds C. Special Interest Group Representatives 1. Meet with group and inform about the issue 2. kncourage to vote for all issues 3. Insure group leaders contact members 4. Insure group organizes a "get -out;l vote" effort S. Prepare post cards promoting the ection 6. Special groups a. Athletic Groups Task Master - Mike Campbell Staff Liaison - Steve Brinkman b. Senior Citizens, Retirement Centers, High Steppers Task Master - Hazel Frederick Staff Liaison - Steve Brinkman c. Humane Society Task Master - Roberta Donsbach Staff Liaison - Bill Angelo d. Friends of Library Task Master - Georgia Caraway Staff Liaison - Joella Orr e. Drainage Homeowners Task Master - Lon Smith f f. Domino Club Task Master - L,s Hollind Staff Liaison - hteve otinkman g. Ministers Task Master - bill Crouch h. Benefit League Task Master Donna Trammell ~I +Qendakc. QU-D/9 a~eadal~errt~~ r Task Master Responsibilities Oats a - Page 2 oZ0 Qf' .p D. Media kepresentative Task Master - Bill Claiborne Staff Liaison - Rick Svehla 1. Brief media about the issue (Channel 2S, Denton Record Chronicle, University Papers) 2. Coordinates coverage and appropriate presentations 3. Recruit individuals to write "letters to editor" in support of the issue. h. Public Relations Director Task Master - Joe Holland Staff Liaison - Betty McKean 1. Develop a campaign slo an and committee name 1. Ubtain approval from sfeering committee 3. Develop campaign material as required F. Letters from Council Members Task Master - Bob Gorton Staff Liaison - Lloyd harrell 1. Obtain personal letters and marked lists from Council 2. Arrange for private typing of all letters 3. Arrange for mailing of all letters by 12.8.86. i U. Upen house Task Piaster - Tom Herpool Staff Liaison - (lick Svehla 1. Locrdinate with City staff regarding arrangements. Arrange publicity for event 2. 3. Arrange for refreshments, ett. 3160M/1110a7 s i r, ) • f' t vgandlNo g +gandaltent C. 'late nLECI1UN ACTIVITIES A. Prepare Fact Sheet S. Prepare Slide Show (15 9inutes) and script C. Letter to all Boards and Commission Members from the Mayor with Fact Sheet L. Letter to all Boards and Commission Members from Hugh Ayer with Fact Sheet E. Presentations to all Service Clubs and appropriate special interest groups o Service Clubs o Chamber of Commerce o Firefighters o Realtors o Police o School Teachers (TSTA DCT) o Bar Association o Black Community o State School o Hispanic Community o Dental Society o Benefit League o Medical Society F. Fund Raising G. Special Interest Groups (contact, inform, get out vote) o Athletic Groups o Rettrement Centers o Senior Citizens o Domino Club { o Humane Society o Ministers o Fiends of the Library n High Steppers (Senior o Drainage Homeowners Citizens Dance Group) H. Media - Record-Lhronicle, University Press, CATV 1. Speakers lfureau 1. Lay persons 2. City staff J. Letter from City Council to friends K. Tours of Police, Library, and Animal Control L, Letters to the Editer d 3153M/111086 j k s ~ ,t Q6f►Qd N4 ~BBf10dItSiR- O o7 1966 BOND ELECTIOii TIME TABLE July 15 city council passes resolution creating a special Citizens Advisory Committee to implement Capital Improvement Plan September 2 City Council appoints fifty-one member citizen committee September 4 First Blue Ribbon CIP Committee meeting; sub-committees appointed September l - 30 Sub-committees collect facts, meet with citizen groups, study needs October 4 Sub-committee reports forwarded to Blue Ribbon Committee Chairperson October 8 Sub-committee chairs and Blue Ribbon Chair reduce project list and finalize proposed projects for each year October 13 Full Blue Ribbon CIP Committee votes unanimously to approve final CIP list October 15 Planning and Zoning commission unanimously approves Blue Ribbon CIP Committee report of five year plan October 21 City Council receive3 the Blue Ribbon CIP i Committee report of five year plan October 2S City Council held a public hearing on the proposed CIP recommendations November 4 City Council passed an ordinance calling for a bond election on December 13 ,I November 17 Press Conference held December 13 Votere; approved all seven propositiora of the bond election i i CITY COUNCI 1 Of t N► 4 4 Q pO O + p ♦ ' \iTY N r 0 _ tOOQO =CITY COUNCI V I I Ili I I l I of a~ ~ O it t Ci 4 0 ti~ f + r O M S t I v r ~ j6-171 / -Q COMMUNITY ORIENTED POLICINO 3 A STRATEGY 1 q0 CCE-O~cPq i i f Denton Police Department Denton, Texas Michael If: AS ChiejojPolice i Y P I ttk d ~peadaNa_~~.~.~~ q1 C 0 ,vie 4-0419-90 COMMUNITY ORIENTED POLICING A STRATEGY e The Future ♦ Organizational Assessment ♦ Community Oriented Policing Roles ♦ Community Involvement ♦ Organizational Pride ♦ Communication ♦ Managing Resources ♦ Training r: i ell" Appendix H Task Completion Chart Task Apr-Jun 93 Jul-Se 94 Oct-Dec 94 Jan-Mar 95 A r .tun 95 Jul•Se 95 --Oct-Dec 95 Jan-Mar 96 Develop Citizens Ad-,iso Committee Dc%c (tide Along Progwa Develop a Volunteer Program a Awards and Rcoo nidon Pr ram Raise Disci ina Procedures Dincloo an Officer Excbange Program Imtstile Alternative Promotionai S stem De%cl Information Dissurinadon Svstem DcWel Officees Plannin Resource Guide Expand District Teams Public Information Officer Develop Internal Ad Campaign Darol External Ad Campaign De%clop U and Communicadoa Form Develop ntal Newsletter Publish Ankles in Trade Journals Deve Routine Sun Procedures Raise Performance EvWuadons Develop C.O.P.S. Recruiunent Prowarn Integrate Civilian Em 1 roes ; Establish a Bud elIGraal Officer Paition ; Re-examine Case Asst nt Procedures Develop SlafTiA Formula Asst Staff Miew Team Derr C.O.P.S. Core Curriculum DcliNtr CO.P.S. Training to Supervisors Delh'er C.O.P.S. Training to FTO's Delhtr C.O.P.S. Trafnin toendre De . Sills desired for C.O.P. S. Deliver Skills Training Deve Recnr i C.O.P.S. Orientadon w Develop Training Program for all Entry 0 I.Awel Positions artd Ranks D Resiew FTO Selection Process Petition TaXOSE and Academ Deal Guidelines for Monday Training Denton Police Department Page Strategic P n 0OUNI ffic i p 1~ i ~ FI 4 • i • 41 I = IOUNi J e 0 • • E1 Oaia - o CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201 Nf EMORAN DUNI DATE: June 15, 1994 TO: Mayor and Members of the City Council THROUGH: Lloyd V. Harrell, City Manager i 1 FRONT: R. E. Nelson, Executive Director ii d SUBJ: 1994 Council Annual Planning Session f £ On Friday we will be d4cussing five basic issues that could or will impact the City of 1 over the next year. These are: t 1. Consideration of Impact Fees 2, Permitting and developing the landfill extension 3, Solid Waste Masterplan j 4. Electric Power Supply Study j 5. TMPA Issues 1MPA` ~ Over at least the past Ili years Denton has given consideration to implementing impact fees but bas, for differing reasons, decided not to proceed. The primary reason for not adopting impact fees has been a concern over the effect on development. in 1987 the state legislature, passed an "Impact Fee" bill which set out specific guidelines for > adopting Impact fees. Many cities in the north Texcq region have adopted Impact fees E since 1987. The state law also caused Denton not to be able to collect pro rata construction fees on water and sewer lines that the city has installed, s Impact tees are often charged to help offset costs of new water plants, wastewater plants, { pipeline oversiziog, street extensions, offshe drainage, and parks. For water utilities be fee is either based on the size of meter, which is related to the cost of new plant, pipeline etc., required to serve a home or the fee Is charged on a per dwelling basis. Commercial 8171566.8200 D/FW METRO 434.2529 4 is :f 4 i ¢ a ~gandaNo. ~ 4~anda4Sam plate 7 rata combination of meter size and a per acre fee. The fees range OS and industrial properly is often a from $75 to $700 per 5/8 meter connection. Plano charges S2 per 3!4" water meter up to $15,650 fora 10" meter. However, McKinney charges $500 per residence & S1,000 per commercial establishment. Impact fees transfer the high cost of new plant facilities to the new users. ]impact fees can help hold down rates. Developers, new home buyers and businesses generally do not like impact fees. Exis!ing homeowners do like impact fees. Calculations indicate that if Denton adopted water Impact fees of $900 and sewer impact fees of $1,000 per residence, these the b yerf anees would hold water rates down by mortgage payments avg) and seiaerf rates downs wou d result by 6% ($5.291yr. avg.) PERMITTING AND DEVELOPIr'G LANDFILL EXTENSION Nearly all land has been purchased for the landfill expansion. We will need to exercise our option to purchase the 134 acres from Mr. Sullivan in early 1996 and we will need to consider purchasing the 10 acre radio tower site on the south end of the proposed land. fill expansion. The next step will be annexation of the property and obtaining a special use zoning to allow for the expansion of the landfill. This will entail public hearings and although we believe we have addressed the issues and concerns of the area and have demonstrated that our landfill is a good neighbor, these hearings could spark some public involvement. The consulting firm of HDR is proceeding with the permitting work. Preliminary meetings with the Texas Natural Resource Conservation Commission (TNRCC) have been going well. So far, the only item of concern has been a need to install additional groand water monitoring wells. The good reputation and personnel that we have involved with the landfill and solid waste department have helped in moving this permitting work along satisfactorily. We will plan to file for the permit In late 1994 and hopefully receive a permit by mid 1995. The construction phase is planned for in the Spring of 1996. SOLID WASTE MASTER PLAN_ The 23 member Solid Waste Masterplan Advisory Comm!ttee has been meeting twice monthly since March 1994. It has been substantially on educational activity until this month. They have brought speakers in from other cities such as Plano with their recycling programs, yard waste programs and intermediate recycling facilities, plus people from Cleburne with their waste to energy facility. The group Is now working with the consultant IIDR to develop cost analysis of 1) public information programs, 2) Including desigated materials bagging source reduction efforts, 3) recycling facility and, 6) he financial effects ofc, ante-toe 4) materials ials recycling facility, i s I 4 t I f S -gendaNo. qU' C9/q_ AgendallemlL'YI~ Cite 1 regional efforts vs strictly providing Denton service. The group will study the r~uits from the fIDR cost analysis and develop a recommendation. I I had hoped that the group would be completed with their work by summer but they have been a very hard working and involved group and it is taking long;r than anticipated to cover all of the issues. Therefore, it will probably be later In the fall before they complete their recommendations. This will still be well In advance of the time required so that we may incorporate those recommendations that the Council j approve into the 1996 operating budget and the 1996-2000 Capital Improvement Plan. Some of the major is.Cves will be whether to open Denton 's Solid Waste Disposal system to the region. For example, if a materials recycling facility is recommended, should it be open to the region and if it is, should the residual waste that needs to be placed in a landfill be allowed in Demon's landfill or ihould other cities residual be set to another landfill. Another issue will be whether to have some type of source separation of Solid Waste Into specific colored bags. This decision will depend on the sophistication of the materials recycling facility, if one is recommended. Another issue will be the Waste-to- energy facility. ELECTRIC POIf HER SUPPLY STUDY Denton hired the consulting firm of Resource Management International (RMI) of Austin, Texas to conduct a power supply study. They have completed the first phase of the study which was to review Denton's existing power supply situation. Since TMPA is such a major factor In Denton's existing and possibly future power supply decisions ,it was necessary to Rnslyze the legal issues of the Denton/TNIPA Power Sales Contract. Therefore Denton hired the law firm of Davidson and Troilo to analyze the obligations and rights of the City under the TNIPA contract. The findings of the analysis by Davidson and Troilo were shared with the City Council and Public Utility Board. Our I present contract with TAIPA locks Denton Into TAIPA and it's Gibbons Creek power and energy until such time that the Gibbons Creek debt service has been paid (presently 2017). Denton is obligated for its share of debt, plus operating costs of Gibbons Creek, until the year 2017 or until withdrawal from the Agency by selling of its share of Gibbons Creek. Upon declaration of another project by TAIPA, the City of Denton may withdraw from participation in TMPA, but the City Is still obligated for its share of debt plus operating costs for Gibbons Creek until the deft for that unit has been paid. The City would continue to receive its share of energy from Gibbons Creek. The Power Supply Study will identify the options for future power supplies for Denton with preferable options identified by sensitivity and cost analysis. The City will certainly have the option of continuing with TAIPA with Gibbons Creek as a resource with several power supply option :neluding: (Gibbons Creek - 405 AIW - Cifv Share 2 1. Operating under its present method of operation, i E i e 1 d,. oVendaNo 9u O A0endal4MJ'S1q d&a- 2. Operating under revised fuel supply; or Date -A -11 3. Mothballing Gibbons Creek with additional future TMPA resources analyzed and proposed on projects as either: a. Repowering other member cities units b. Adding new TMPA unit c. Additional power purchase under new joint agreement Whether or not the City opts to participate with TAIPA on a future power supply project, the Power Supply Study will identify and analyze a number of options available to the City, in the future including the following broad categories: 1. Continuing with City, owned generation - repowering present City generation units and/or addition of waste-to-energy facility. 2. Joint project with other entities including purchase of power from an Independent Power Producer (IPP) or IPP ownership of additional unit run by the City of Denton. 3. Outside power purchase for partial requirements 4. All requirements supply 5. Consider the sale of our rights and obligations of TMPA and possibly our present power production facilities. Several specific possible sources will be identified within each option with an economic analysis made on each of the combination of options to more specifically identify preferable alternatives for the City in its future power supply. The City, must then proceed through the process of elimination in its decision making process as shown on the Power Options Decision Tree. TAIPA ISSUES The main Issue regarding TMPA is their cost of porter and energy which is in the range of 5.1 to 5.30 per KWH. Market price for similar power and energy In Texas is less than 4.0¢ per KWH. TA1PA's debt is structured to increase In future yea" from $77 million per year nosv to over $120 million in 10 to 15 yea", with no additional Increase of power or energy. The type of fuel TMPA uses is extremely abrasive and therefor causes substantial wear on the grinders and surfaces Inside the boiler. This will result in major and constant rebuilding of the boiler and it's equipment. New technology in the form of improved jet engines/generators with their exhaust heat captured in a conventional steam boiler/turbine/generalor system is achieving energy efficiency resulting In energy costs of 2.8¢ per kwh vs TMPA's 5.1 to 5.3¢ per kwh range. These new systems use natural gas which can be purchased in the well for 15 i d i i i 4I AgendaNa F Agendalt 1 ' ate ' year supplies at todays relatively low prices. 5-670 The City of Bryrin has recently completed a power study that indicated they could install two of these new technology jet engines (from 747 airplanes) with capacities of 175,000 KW, (Denton's entire power plant is 179,000 kw) capture the exhaust heat in a new boiler and use their existing 120,000 kw steam turbine and generate power at 2.1 to 2.30 per kwh. If the four TNIPA cities joined together in this project, Gibbons Creek could be closed down, the debt of Gibbons Creek would have to continue to be paid but overall savings could be a reduction of Denton's electric rates in the range of 5 to 7%. The Planning and Operating Committee has convinced the TNIPA Board to investigate this and other Issues. TNIPA has hired the consulting Engineering firm of Burns and McDonald to study this option plus investigate alternative fuels, such as Wyoming coal, for use in the Gibbons Creek Plant. Another major issue between TNIPA and Denton is the fact that Denton only receives 60 - 65% of our energy from TNIPA and must generate or buy the remaining 35 - 40%. Denton's cost for this 350,000,000 kwh of energy is In the range of 2.3 to 2.60/kwh which is generally .50 higher (51,750,000) than Bryan and Garland's cost. 7MIPA's Power sales Contract prevents Denton from Installing a more efficient generation system that would help reduce this cost. i TNIPA considers themselves as the eternal full requirements power supplier for the four cities. The cities consider TMPA as one element of a diverse range of power supplies needed to furnish their respective cities. TMPA has continually, blo.ked every attempt that the cities have considered to look at other options. i The adveat of transmission access and the anticipated future option of large customers purchasing power from suppliers other than the city, is a major threat to Denton and In ~J turn to TMPA. California has already announced that large customers will be allowed "Retail wheeling" status by January 1996, 1. e. they will be allowed to buy power from any supplier they choose. Fourteen states are considering retail wheeling regulations. It Is anticipated Texas may consider this in the 1995 legislative session. If retail wheeling is allowed, Denton could lose 25 to 30% of it's industrial and large commercial load resulting In the remaining 70 to 75% of the customers paying the high fixed cost of TMIPA. This situation will require constant monitoring and a strategy to help keep competitive electric rates for our customers. i i F v 1 I s f ti ~ Y i +geNatoo 4geedalte~t~s IMPACT FEE IS DEFINED AS "........amortized charges as well as lump sum charges and includes capital recovery fees, contributions in aid of construction, and other fees which functions as described in this definition." (Section (4) (A). Impact fees are defined to exclude: "..dedication of rights-of-way or easements, or construction or dedication of on-site water distribution, wastewater collection or drainage facilities,." (Section (B) (ii)), and "lot or acreage fees to be placed in trust funds for the purpose of reimbursing developers for oversizing or constructing water or sewer mains or lines..." (Section (B) (iii)). 1 y ~ °,t tk x oats IMPACT FEE CONCEPT PURPOSE To equitably appropriate cost of todays expanded service to tomorrow's customers. CURRENT PRACTICE Finance capacity expansions with bonds. Future customer participates in future debt service with deflated dollars. Current customer obtains shared responsibilities for future maintenance of then aged system. Unfortunately current customer pays for current capital, debt service, (at an Interest rate higher than inflation), depreciation, return on Investment, operations and maintenance costs, IMPACT FEE Generates a capital fund to finance system expansion with revenues in lieu of bonds. Relieves current customer of capital and debt service cost for system expansion intended for future customers. j li I i a B Voods No. 9 4gendalt IMPACT FEE CONSIDERATIONS - 171 8'0 ~3 Transfers System Expansion Cost to Future Customers Current Customers Bear Up Front Cost of Expansion (0 & M, ROI, and Depreciation) Future Customers Bear Capital Cost of Expansion. Future Customers Share In Higher 0 & AI Costs For Older Parts Of System Interest Is Earned on Capital Expansion Funds Developers And Builders Are Directly Impacted Only If Fee Is Assessed To Their Activity How Impact Will Be Perceived By Customer • New Home/Building Up Front Cost Higher e Financed Amount Higher • Interest Amounts Higher • Interest Is Tax Deductible • Utility Payments Lower a i j r y ti S C AQeadaNo Apendalt ~ Data ' IMPACT FEE 9 °f'a3 CASH FLOW EFFECT ON FUTURE RESIDENTIAL CUSTOMER IMPACT FEE $ 900.00 WATER $1,000.00 WASTEWATER $1,900.00 TOTAL 30 YEAR MORTGAGE, 8%9 APR INCREASE IN ANNUAL MORTGAGE PAYMENT $ 37.24 LESS 4% WATER RATE REDUCTION < 16.37> LESS 6% WASTEWATER RATE REDUCTION < 5.29> LESS TAX SAYINGS (15% TAX BRACKET) < 5.59> J NET ANNUAL CASH FLOW INCREASE $ 9.97 NET MONETARY CASH FLOW INCREASE $ 0.83 j fi ~gendaNo, y-4 IMPACT FEE Agen 191, off WATER oale ~oa ~s 3 ALLEN 1 $274,00 r2- 518 & 314 WTR MTR _ FULL ARLINGTON $306.00 RESIDENTIAL 13% $612.00 NON RESIDENTIAL 26 % AZLE $600.00 UNIT OTHER $964,00 1" METER < FULL CEDAR HILL 702.00 LUE < FULL COPPELL $650.00 $471.43 ESU FULL. DESOTO $325.00 518" WTR MTR < FULL EULESS $352.00 $2,263.00 LUE EVERMAN $336.00 UNIT _ FLOWER MOUND $492.80 BASIC + SIZE OF MTR _--T FULL _ FOREST HELL $419.50 $839.00 314 "METERS FULL FORT WORTH $356.00 ESU 40% FRISCO $3,178.00 SU 67% GRAND PRAIRIE $212.00 $425.00 518" WTR MTR i OTHER GRAPEVINE $592A0 ESU 67% HALTOM CITY VARIES PER SIZE OF MTR HIGHLAND VILLAGE $3,333.00 ESU - HURST $935.00 518 &314 WTR MTR KELLER $1,125.00 ESU 50% $6,000.00 2 " MTR MCKINNEY $506.00 S.F. $400.00 M.F. SEPARATE METERS $260.00 M.F. SINGLE METER J $1,000.00 COMMERCIAURETAIL $500,00 INDUSTRIAL SINGLE METER $1,000.00 INDUSTRIAL MULTIPLE METERS PLANO $437.00 $33,518.00 314 FULL $743.00 $33,518.00 111 FULL $1,455.00 $33,518.00 11/211 FULL $2,329.00 $33,518.00 2" FULL $4,676.00 $33,518.00 3" FULL $7,298.00 $33,518.00 4 " FULL $14,552.00 $33,518.00 6" FULL $23,292.00 $33,518.00 8" FULL $33,518.00 $33,518.00 10" FULL ROWLETT $1,000.00 $1 365.00 ACRE f_ FULL SOUTHLAKE $157,800.00 500 THE COLONY $250.00 $250.00 COMMERCIAL < FULL $78.00 $78.00 RESIDENTIAL ____<FULL low- c" r S groaNo IMPACT FEE Agendallem WASTEWATER 9o:e o a3 J M1 . a ` ALIEN $93.00 $93.00 518 & 314 WTR MTR ::7--F ULL ARLINGTON $230.00 $1,285.00 RESIDENTIAL - 3 % $460.00 _ NON - RESIDENTIAL _ 26% CEDAR $205.00 UNIT------- - OTHER - HILL $298.00 $447,00 LUE < FULL ULL COPPELL $225.00 $282.00 MUD FULL $450.00 $1,025.00 CITY FULL DESOTO $75.00 $79.53 518 " WTR MTR_ < FULL EULESS $608.00 $3,504.00 EVERMAN $514.00 UMT - FLOWER MOUND -$1,4-3.00 __CONNECTION _ FULL FOREST HILL $1,285.00 $f,285.00 3/METERS FULL FORT WORTH $580.20 ESU_ 60% FRISCO $3,178.00 SU 67% GRAND PRAIRIE $145.00 $290700 5/8" WTR MTR OTHER GRAPEVINE $140.00 HALTOM CITY VARIE - HIGHLAND VILLAGE $3,333.00 ESU HURST $700.00 $1,473.00 518 & 3/4 WTR MTR _ KELLER $750.00 D.U.E. 50 yy MCKINNEY $500,00 S.F. $400.00 M.F. SEPARATE METERS $260.00 M.F. SINGLE METER $1,000.00 OMMERCIAURETAIL $500.00 NDUSTRIAL SINGLE METER $1,000.00 INDUSTRIAL MULTIPLE METERS PLANO $205A0 $15,685.00 31411 $348.00 $15,685.00 IN $681.00 $15,685.00 1 1/2" $1,090.00 $15,685.00 2" $2,188.00 $15,685.00 3" $3,416.00 $15,685.00 4" $6,810.00 $15,685.00 6" $10,900.00 $16,685.00 8" $15,685 00 $15,685.00 10" _ ROWLETT~ $1,000.00 $1,365.00 ACRE CULL SOUTHLAKE $206,605.00 $929.00 1000 _ THE COLONY $929.00 ACRE/COMMERCIAL < FULL $311.00 $311.00 OT/SINGLE FAMILY < FULL Y f e ,r+cv,p V6n0aNo ' PRO-FORMA Ageowdaitem WATER REVENUES IMPACT FEE COMPARISON Date JUNE 8, 1994 REVENUE IMPACT 96 OF~ PRO FQRMA ~REOU19EMENTS; FEE REVENUE % RATE % YEAR- MILLION S~ REVENUESI_ REQUIREMENT ADJUSTMENTS DIFFERENCE W/O IMPACT FED W IIM_PACT FE 1995 13,966 536,400 3.84 2.00 -1.84 1996 14,808 669,600 4.52 4.00 -0.52 1997 15,848 702,900 4.44 4.00 -0.44 1998 16,144 272,200 4.50 4.00 -0.5 1999 17,009 747,000 4.39 8.00 3.61 2000 18,168 768,600 4,23 7.00 2.77 2001 19,541 789,300 4.04 7.00 2.96 2002 21,208 810,900 3,82 8.00 4.18 2003 22,916 826,200 3.61 7.50 3.89 2004 25,100 854,100 3.40 9.00 5.6 $900/ERU ~s r ~endAOe ~ PRO-FORMA R WASTE WATER REVENUES ,?ate IMPACT FEE COMPARISON 13 cF93 JUNE 8, 1994 E FREOU11RIEEMVIENIT-9 IMP960FPRO-FORMA FEE REVENUE % RATE % R MILLION $ -_REVENUE REQUIREMENT ADJUSTMENTS _ DIFFERENCE W/O IMPACT FEE W IMPACT FEE L__ Y_ - - 9,709 574,000 5.91 8.00 2.09 1995 1996 10,522 716,000 6.80 8.00 1.2 6.70 6.00 -0.7 1997 11,208 748,000 11,726 781,000 6.66 4.00 -2.66 1898 12,265 803,000 6.55 4.00 -2.55 1999 12,828 821,000 6.40 4.00 -2.4' 2000 2001 12,912 838,000 6.49 0.00 -6.49 13,121 868,000 6.62 1.00 -5.62 2002 i 2003 13,715 585,000 6.45 4.00 -2.45 14,337 910,000 6.35 4.00 -2.35 2004 ' it,000/ERU A V -3' a l ~ >•x1 P~ Ju• 11 WATER RATE COMPARISON WITH OR WITHOUT IMPACT FEES 10 9 v € g i ~ .............a• 5 I w 7 4 (A 3 - 2 1 _ E } 0 Q (2) {4 (3) - (L (4) (6 _ 1996 1997 1998 1999 2000 2001 2002 2003 2004 1995 YEAR ,d WITH IMPACT FEE WITHOUT IMPACT FEE E er .l ~ r l-~~ moll- • i I~ WASTE WATER RATE COMPARISON WITH OR WITHOUT IMPACT FEES 10 - 9 8 W 6 2 5 4 ~ .............0.............0. (A 3 - t 2 Q 0~~ - W (2) Q ~3) = OC O . 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 YEAR N g WITH IMPACT FEE WITHOUT IMPACT FEE j I i r ` IMPACT FEE DECISION TREE DO WE HAVE IMPACT FEES (ACTION PLAN) YES NO WANT DO WE WANT IM 00 WE PACT FEE S IMPACT FEES M i I NO - YES YES - - - - NO ANCES MODIFY ORDINANCES STOP INITIATE PROCESS MODIFY ELIM ORDINATE TO ELIMINATE FOR DEVELOPING TO EXISTING IMPACT EXISTING IMPACT IMPACT FEES FEES BY JUNE 1990 FEES BY JUNE 1990 (ACTION PLAN) (ACTION PLAN) (ACTION PLAN) STOP STOP INITIATE PROCESS lip% FOIMOACCTEFEES G (ACTION PLAN) i STOP I j r 1 i 7 v i R. b ~endaNo. ~~endalte -ioc - 7 y late 44 CANNOT BE USED FOR: X70 ~3 SECTION 2(a) 1. Anything not included in the CIP 2. Operation and Maintenance 3. Regulatory upgrades 4. Service upgrades 5. Administrative and operating cost i 6. Principal and Interest except on bonds, notes, etc. to finance the identified CIP and not mixed with other bond funds, etc. t t agendaNo' A4WWdaItem e ' CPAITAL IMPROVEMENTS SECTION 2(d) A. Qualified professionals 1. Registered professional engineers 2. Planners B. Plan must enumerate; 1. Describe existing capital improvements and the cost of the improvements to meet existing needs 2.. Quantify excess capacity of existing capital Improvements 3. Describe capital improvements needed to accommodate new development 4. Create service unit/land use equivalency tables 5. Determine the total number of service units attributable to new development 6. Project demands for capital improvements or facility expansions required by new service units within a time period less than or equal to ten years. 1 r +gendaNO _41-.Y1-L-Agendalte r AUTHORIZATION OF IMPACT' i9o z SECTION (h) (h) Except for roadway facilities, Impact fees may be assessed but shall not be collected where services are not available unless: 1. Construction is started within 2 years and service is made available within 5 years 2. Owner may construct capital improvements or facility expansions and the cost incured can be credited against impact fees or the developer may be reimbursed from impact fees paid from l other new dove!^pments which will use the capital improvements or facility expansions. 3. Owner may request that the politcal subdivision reserve capacity to serve future development. 4 . r i i d ,gendaNo Apendafte (late I PROCEDURES FOR ADOPTION OF IMPACT FEES , SECTION (3) land use i an onil~e q~~~ Prior«etm fiery Ac to r uas o" an rdveo~ ~rroe~a~ Provide diCleoaerv~aoldabbb teynd geuaa r„nL whooh 011 T 30 OD Ow rrk mroue Publ c hearing on tarW use assumptans n r+nuv W)d use assum Cormier ptlons, awn «ns kranoa approvirp the lend usa r Dreivnebp pP end ealculete Impact fees i Stop f L8 W^~er GP d Im pct ;Is for pudb heennp Provide public hearing Make svellsde to public Vx CIP _ f Adly:W y eommltse files written;a Ments~ Pudic hea wing on CP &nd knpwA fees b rw+ -t- Consider GP and knpa" fees Am°J Re act ~Abpt orokunce approving CIP and Impeot fees L~ [atop !mpfimont impact feae Stop ; { ,t s r VeodaNo 1~_L11.2_ _ s Agendaltem ADVISORY COMMITTEE Dole SECTION 7 A. Composition 1. Five members minimum 2. Appointed by majority vote 3. 40% minimum represent development community 4. Not employee or officials of government 5. May be P&Z with AD HOC members 6. Representative of ETJ if applicable B. Functions 1. Land use assumption advisor 2. Review CIP 3. Monitor and review CIP Implementation 4. File semiannual progress report J 5. Advise need for revislons C. Access professional reports D. Follow procedural rules of the governing body V .f r 9 v L} N { ,r ~Q911G~N0 7`~'~~ y AQendaitbDL~Q~7~~ Date h _1?;- 1.i>;,.01 I, GENERAL PROVISIONS aka SECTION 8 1. Individual initiation 2. Maintain public hearing records for ten years 3. Local restrictions are additive 4.(a) impact fees existing prior to June 20, 1987 must be recalculated by June 20, 1990 (b) Impact fees existing prior to June 20, 1987 which exceed impact fees determined In accordance with this act by more than 10% must be replaced by June 20, 1988 5. Does not contradict state law 6. No moratorium on new development 4 aI i a 1 ~endaNa YO-0/9 Agaridalt t Date 6-/7~~'-4'l1 SPECIAL ATTENTION a3dP t Capital improvem9nts refer to existing facilities, including any excess capacity 2. Facilities expansion refers to providing for new development, not regulatory or maintenance requirements 3. Land use assumptions are for a period of at least ten years I- j 4. Impact fees cannot be used for maintenance or upgrade f 5. Impact fees are based upon the cost per service unit I` 6. Impact fees must reflect actual cost 1 ~I COUN( I I q6 I 0 ~ t~ o'. i Venda No Agendatlen~~S~I1l~ Ogle los' SOLID WASTE DEPARTMENTAL ISSUE Solid Waste Master Plan Public Information Source Reduction i Recycling Materials Recovery Facility ~J Waste-To-Energy Regionalization i I 4 , v Qt/i- ~a~OaNo ApenOait Oate ' SOLID WASTE DEPARTMENTAL ISSUES 2°ppq Landfill Expansion Issues Land Aquisition Residential Tracts Communication Tower Annexation Land Use Zoning Permitting and Design G eotech n ical Investigation Groundwater Characterization Wetland Delineation Archeology Study Subtitle "D" Site Construction ' V 4pendaNo C~~---- Aper+dalt data 3 a4 SOLID WASTE DEPARTMENTAL ISSUES Existing Landfill Issues Site Life: Mid '1997 Subtitle D Modification Approval Groundwater Monitoring Certification Methane Gas Monitoring Erosion Control Active Methane Gas Collection Increase In Site Height: 10 F TI Compactor Purchase ngendaitem.(~tfK.TSSG1~ Date -;71 fitno. Solid Waste Departmental Issues H C EXISTING LANDFILL ISSUES Site Life The existing site is currently receiving approximately 300 tons per day of solid waste. Categories of waste by volume are as follows; Residential = 134 Multifamily = 104 Commercial - 574 Contract = 114 Cash a 94 pert cubic yard, pthemonth remainingi615,450 Based on densities aofdeposition poundarate cubic yards of landfill space (April, 1994) results in a site life of 3.2 years (June, 1997). Subtitle D Modifications major Three issues impacting monitoring certifiatthe ion, existing gas monitoring land erosion control. Certification of the existing groundwater monitoring well system is required under Subtitle D by October, 1994 because of site's proximity to private water wells in the area (less than one mile). The woodbine sandstone substrate is a very complex l investigationand aanalysis formation on provide the requiring Texas substantial Resource Conservation Commission (TNRCC) the information ~J required for groundwater certification. Negotiations with TNRCC have resulted in the development of seven permanent methane gas monitoring wells to protect the from residential the site housing naddition to the permanent nmonof methane itoring wells north on the side of the site, methane perform at 300 ft intervals aroundthe site utilizing ) bore hole probe methodology. Crawl spaces of all residential housing continuous i methane monitoring o device in the landfill office. Discussions are underway with TNRCC on erosion control of the existing site. Currently it is our opinion that TNRCC is trying to force existing sites to use synthetic covers even though the regulations do not require this type of cover material. It is our opinion that erosion on our site has been adequately mitigated by the vegetative cover currently in place. We are planning to continue our protest of tho indiscriminate requirement by TNRCC for synthetic cover. The Y +QWAO 4peaQa`rt_errt'~' ' EXISTING LANDFILL ISSUEF _con_ ti_ nil Eaie~,{ ( ~2 Possibility the de will not be successful will require r oatantial in our position expenditures for synthetic cover development (currently unbudgeted). i j Active Methane Gas Collection I j The TNRCC air quality compliance deadline for landfill emissions in the ozone non-attainment area is May 31, 1995. Landfill owners must. complete Volatile organic Compound (Voss) emissions calculation prior to this date to determine the emission status. Preliminary calculations for the Denton landfill indicates that we will exceed the emission cut off values. Those landfills which exceed the emission rate cutoff value must have control measures (i.e. active methane gas collection) in place prior to the 1995 deadline to remain in compliance. Permit Modification To Include A Site Height Increase L We are currently working on a permit modification to increase the height of the existing site by 10 ft. It is anticipated that this height increase will provide another ten - twelve months of operating life from the existing site. Because of the length of time required to permit and construct the expansion, we feel that this is a necessity. The permit modification is currently being completed by HDR at a cost not to exceed $150000. i Compactor Purchase The landfill operation is currently in need of a new compactor. The existing 1985 compactor (Rig #2550) is scheduled to be replaced in FY 95 by a Cat Model 826 or equivalent. Anticipated cost for this machine is $257,300 which represents a substantial expenditure for the department. The 826 Cat weighs approximately 20,000 pounds more than the current 816 Cat compactor and can be expected to achieve 20 % to 30 % higher compaction rate. Assuming that the piece of equipment began operating April 1, 19951 the life of the landfill could be extended approximately five months based on in-place densities of 1,250 pounds per cubic yard. Fi1s1Ce\NPS1\CCAGENUA\RSTREA94 I' I k . ~gendaNa. AgesiQalt date t a ZU Solid Waste Departmental Issues LANDFILL EXPANSION ISSUES Land Acquisition The City has successfully Completed the purchase of all the residential property for the landfill expansion except the Sullivan tract (134.6 acres). We anticipate exercising the option that we have on the Sullivan tract in FY 95. With the purchase of the Sullivan tract we will have purchased a total of 182.795 acres. The only remaining property that we have not initiated negotiation on is the 10 acres with the communication tower. We anticipate that this property will require approximately $300,000 to $400,000 to purchase. The City has some opportunities in this area that we are currently exploring that Includes providing space to various communication companies on a City owned and operated communication tower. Annexation The City must annex the land acquired for the City landfill expansion to assure long-range disposal capacity for the community. Currently an effort is underway to annex this property into the City. This process must be complete before permit approval consideration by TNRCC. Lard Use Zoning In addition to annexation, appropriate land use zoning must be initiated for the new site. It is anticipate that the appropriate zoning for the new landfill site would be light industrial with a \ specific use permit. All land use zoning must be prior to TNRCC permit approval consideration. Permitting and Design We are currently targeting the January - February, 1995 time frame for the submission the landfill permt; application to the TNRCC. We have completed the soil borings required by TNRCC for the geotechnical investigation of the site. Baker/Shiflett is currently under contract to provide these services. Because of the Subtitle D criteria for groundwater characterization, we anticipate an increase in scope of services will be need to adequately address the complexity of the geological formation of the site. Other areas of concern not included in the HDR contract is wetland delineation and an archeology study of the site. We will be contracting separately with firms capable of providing these services. S ' i I }Y 1 ' i +gendaNO. ~ ApeRda)t Date L o Zl~ Solid Waste Departmental Issues LANDFILL EXPANSION ISSUES Land Acquisition The City has successfully completed the purchase of all the residential property for the landfill expansion except the Sullivan tract (134.6 acres). We anticipate exercising the option that we have on the Sullivan tract in FY 95. With the purchase of the Sullivan tract we will have purchased a total of 192.795 acres. The only remaining property that we have not initiated negotiation on is the 10 acres with the communication tower. We anticipate that this property will require approximately $300,000 to $400,000 to purchase. The City has some opportunities in this area that we are currently exploring that includes providing space to various communication companies on a City owned and operated communication tower. Annexation The City must annex the land acquired for the City landfill expansion to assure long-range disposal capacity for the community. Currently an effort is underway to annex this property into the City. This process must be complete before permit approval consideration by TNRCC. Land Use Zoning In addition to annexation, appropriate land use zoning must be initiated for the new site. It is anticipate that the appropriate zoning for the new landfill site would be light industrial with a J specific use permit. All land use zoning must be prior to TNRCC permit approval consideration. Permitting and Design We are currently targeting the January - February, 1995 time frame for the submission the landfill permit application to the TNRCC. We have completed the soil borings required by TNRCC for the geotechnical investigation of the site. Baker/Shiflett is currently under contract to provide these services. Because of the Subtitle D criteria for groundwater characterization, we anticipate F an increase in scope of esrvices will be need to adequately address the complexity of the geological formation of the site. Other areas of concern not included in the NDR contract is wetland delineation and an archeology study of the site. We will be contracting sepa ratel with services. y h firma capable of providing these Y WAN* 9g1V9 AgeaOAam J *7 4 a-F Data 7of L4 LANDFILL EXPANSION ISSUES (continued) i Subtitle "D" Site Construction Subtitle "D" site construction criteria will substantial increase landfill construction cost. Installation of leachate collection and liner systems is anticipated to increase development cost to the $28.00 to $34.00 per cubic yard. Included as an attachment are the typical construction technics utilized for leachate collection, liner and cover systems. It is anticipated that economical development of the new landfill site would result in the systematic construction of smaller 10 to 20 acre areas being developed from the lowest excavation point (with a leachate collection sumps to the highest, excavation point not exceeding 11500 linear ft of leachate collection system at the 2 t grade criteria of Subtitle D. The area adjacent to and south of the existing landfill site is targeted for initial development. 4 4 r. ri UICs\NP51\CCACSNDA\RaTREA94 yr f a: ACHANO, 211-0 G AWdaltw Dare 1-17-iIA 4 suss 8 of~4 City of Denton Program and Facility Cost Analysis ,Jane 1994 i HDR Hnoneedij. Inc. tI ~pandaNo. ~ / Agodalt - Ci~j' of Denton Date -goc7Zy Program and Facilith- Cost Analt•sis Solid Waste Management Planning Conrnduee June 6, 1994 Purpose Assist the Denton Citizens Advisory Committee define specific programs Identify potential options for reducing costs to the City Develop specific costs analysis for programs Programs Public Information & Plan Public Outreach Blue Bag Recycling & Intermediate Processing Center Yard Waste and Sludge Composting Material Recovery Facility Refuse Derived Fuel Processing and Combustion Issues Wide range of options within each program Balance between recovery goals and program costs Public information key to each program Regulatory requirements in a constant state of Rue City of Denton Progrvn and Facility Cost Analysis June 1494 c i 3 1 OndaNo 9 %gendalt 1 Source Reduction Programs sale ~oofZU Definition The Source Reduction Programs are designed to reduce the quantities of materials requiring both collection and disposal. This can be accomplished through public information or local ordinances designed to eliminate certain materials from the waste stream. The Source Reduction Program also includes a component for public information related to the Committee's planning efforts and the reduction of household hazardous %%astes. Source Reduction Program Basic Assumptions Five Basic Components General Public Information Don't Bag It Program Business Information Schools Program Household Hazardous Waste Marketing consultant Print, video and radio media used Corporate Recycling Council instituted University input and assistance Waste Sources - Commercial/industrial highest generator Opporfunities for Program Cost Reductions Public service announcements Secure free/low cost information from aide range of sources Community group involvement Incorporate efforts into existing messages Recovery Rate Estimated to be 5.10% - very difficult to accurately determine however City of Denton 3 Lune 1995 Progrun and Facility Cost Analysts ~AhYi!. f ,t ~Q811dIN0 ~ ' gendaltem la ta ' Public Information Program 11O1ezq Program Targets and Options Schools Residential Commercial Program Program Commercial Government Program Percent of Total 10''4 Waste Stream d~~` 35 f Srf Major Waste Mixed paper Stream L'BC Yewspapers Mixed paper Mixed paper Com vents U BC Office paper Office Paper Po Office paper Glass Fenous cans Food waste Ferrous Corrugated Plastic bottles Plastics Food waste Yard waste Food waste Target Audience Teachers Households Students Business Utilities Board Leaders city council Employees Gov't employees Available btedia - Board of - Public service Education • Corporate - Utility Board announcements Recycling Councils • Board of Trustees • Brochures, utility • Chamber - City Council of Teacher and bill inserts, Commerce and - Employee other print media other related student associations newsletters business Demonstrations organizations bulletin boards PTA such as Master Composter brochures and inter-office Program point of sale memorandum materials / • Press releases • personal contact with major industries on't Bag p Options Pro ram g Corporate to-house reduction Jl Recycling Council program Specific Progvcourses: Environmental Economic wareness & Incentives pecial Events Economic irtrenGves City of Denton 3 Program and Facility Cost Analys is June 1994 . f A i ~pond~Na. Ar 4gendaf! I~te Public Information Program Cost Elements l~pf'~Cr 1 (11 Public information coordinator 2 3 Annual Sala Support- I I General Public Information Program 6 Printing and distribution 7 Related expenses for information distribution 8 Public relations assistance (contractual) 9 Total expenses for public information 10 11 12 Public information program should also rely on public service announcements 13 Incorporate messages into general City of Denton Publications 141 15 (3) Don't Bay it Program _ 16 Printing and distribution of residentialmar_eria-l 17 assumes two mailings per year 18 Point of sale posters 19 Demonstration materials 20 Total Don't Bag Coss 21 - - 22 Don't Bag It Program should be coordinated with existing program sponsored 23 Texas Agricultural Extension Service 24 L 25 (4) Business Informal Ion Program 26 Printing and distribution of materials - 27 Notice of CRC development 28 Total program expenses 29 - 30 Establishment of Denton area Corporate Recycling Council 31 Businesses should be required to bear considerable portion of program costs 32~ . r •ft 33 31 Schools Program 34 Printing and distribution 35 Curriculum materials and assistance 38 Total program costs 37 - 38 Work should be coordinated with TNRCC dt Department of Education 39 40 (6) Household Hazardous waste 41 Printing and distribution 42 Miscellaneous materials • 43 Totat Program Costs 44 45 Estimated Cost per ton diverted 46 Low Range • assumes 3% reduction 47 High Ran e • assumes 10 arcent reduction 48 49 Ertfmoted Cost per ton dirpored" 50 51 Estimated Cost per Househofdhnonth City of Denton 4 June 1991 Program and Facility Cost Analysis ' a ~ n 1 t" - - Blue Bag Reetciing Progrut►1 Agendal ' >ate j 13 o f 2A Definition A Blue Bag Recycling Program provides residents t+ith an additional collection service for and recovered for future reuse. The Blue Bag approach requires materials that can be processed that residents place the recyclable materials in a separate bag - typically newspaper is in one bag. while containers are in another bag. City cre++s collect materials in compactor trucks. Sorting and processing takes place at an intermediate processing center (IPC), Assumptions Blue bags are collected separately from solid waste Existing collection vehicles or similar models are used Once per week collection of recyclable Materials collected from residents include: Tin Cans Glass Newspapers Aluminium beverage containers Plastic Containers Residents are responsible for purchasing bags (10.200 each) Materials are processed at an intermediate processing center ([PC) - 15 to 30 tons per day facility Average material recovery revenue is $40 to S45 per ton (S5 per ton for glass/S800 per ton for aluminum) I Opportunities for Cost Reductions Incorporate commercial recycling program into the City's program Secure participation in processing operations from surrounding cities Secure high participation rates in the program Reduce solid waste collection to once per week • second collection is for recyclable Possibly contract out processing requirements Recovery Rate Approximately 600 pounds per household per month; 10 to 25% of residential: 3 to 10% of total waste stream s June 1994 City of Denton Program and Facility Cost Analysis r" 'y? J I e/1NG1414 d NMl.tlt Y11e idiom, A" #094 O, I" rlla. 610 are rK'I r "A" Ill rM CAN D I. CAN . ~ ~-U LI Ml. 4n uLL■ . Iw WIR■ `r i ' MO[I3f04 ` 61Qrr.G 4IMGIYII 3 I r,aLl IOr/l ti .YO 1.144 t ltulnrlM CAN, M0c1ud lw Ur 0AICA IY 14 101 rM14 \OAO[4 ^04aK /140CI1 4011 ilia p Hurirur A OfAGE r14A4Q .~a14aar I1 tlr 141411l S" WW IUD Oa.I•M 61!114 AL Ummum elloua 91M14 rt►aftl0e rON(4 rutLw _ I14Lr1 41I14 ~ ;marl, SO..t&1%" ►\lrtfl are OA' I; uc1, TV=, Oval wroe. ay14A/ CaNIA ANIO _ $MAL& WSO EIMAM Ire 1UA4arm 140 TRIG 11014Acr f cl 0114,1:11 10141616 11S11r Wrre f1aRr IL Afl 140CLAO0111 IC14A/ r\w1 444LtT AlyriNUr 1101141 C 51a14au /041110 { calvE1011 . GYRr curt 4 f Halt[ ~ 1100"L II1UU~ VAIET /1403LirG M.s co144ucarle "'I low /a114 "n" vale clLL4164 AND 5"l4 VON61 4419 Y 4, 404 O a b,a1111--13- ID IrILL hlQ/ 14I 1704ac1 d41a1. all a.W, tans cO4Yl»4 ails rM14 r4a4lq TOrU [X O U1 0 1Mrrt1Ul 00044 EMAIL 1!►An11011 p 141 of PROCESS FLOW DIAGRAM g FOR PROCESSING NEWS, + CORRUGATED AND MGM GRADE PAPER PROCESS FLOW DIAGRAM FOR f PROCESSING WxED GLASS AND METAL CONTAINERS 1. sou11ch as$"Ms RuhrI $,ohms. 4a. Jz 50oloct • R/aaecl 1lecmrv Sralam/, Ne 333 a City of Denton 5 June I llrogram And Facility Cost Analysis i I e e ~ t r agelidalt ~ ,~F~1L~ We Blue Bag Recycling Program DSO Zy 1 Collection Element__ 35 Intermediate Processing Cenler 2 38 - - - 3 Capital Corn 37 Capital Castr 4 38 5 Collection %'ehiclcs 39 6 40 Land a" BuOdirit 7 Operatinf Coat 41 Site Prccurement 8 42 Earthwork 9 Labor Costs 43 Pa`rng 10 collectioncrew$ 44 Site utilities 11 Administration and material marketing 45 Building 12 Maintenance 46 Site fencing 13 Taal Labor 47 taadscaping 14 48 Scale and scaleheuse 15 Bags 49 16 Vehicle Maintenance and Services 50 Equipment 17 Vehicle Replacement Fund 51 Prefabricated sorting Line IS Public information 52 Baler & infeed conseyor 19 53 3 cubic yard bins 20 Truck Debt Service 54 30 cubic yard roll-off bins 21 55 Front-end loader 22 56 Fork lift truck 23 Total CoRrcHan Costf _ 5577 Pickup truck 24 --58 - ` 59 Subtotal for land & equipment 60 61 Contingency at 20 percent 62 63 ToW Equipment Carts 641, 65 DrM Srrvkr 611 67{ z. lltalerial Revenues _ 68 Operating Cosb 69 70 25 Newspaper 71 Labor Expense 26 Glass 72 [PC Manager 27 Alurninumbeverage comaioen 73 Soren 28 PET Piast c 74 Equipment operators 29 HDPE Piastic 75 Scale attendant 30 Ferrous cans 76 3t Blue balls 77 Non-laborexpenses 32 78 Administrative overhead 33 TotaJReeorrrel 70 Spam parts & equipment cortsumabtes 60 Site and building maintenance 81 Mobile equipment O&M 82 Utilities 83 t 84 ralWAnnaaJOPe. _ Assts 65 Toed Debt Service & . J•+f 86 87 Cortprrtaarreovrrrd Be- 89 _Cortprrfoa dupoird _ 90 91 Eft(moted CaJprr Aaaseholdper month City of Denton 7 June 1994 Program and Facility Cost Analysis t. 12 t` t i ti gendeko t Yard {i'usle and Sludge Compost Prngra4r9~ndal lAle /-/7~a l1 Derinition /6 cf 2 Compost is a humus like material that can be produced from organic materials such as grass. leases. brush and sludge. Lois technology processes for producing compost invoke material sizing, windrowing, curing and marketing. The final compost can be used as a soil supplement for a variety of purposes. Assumptions Yard waste, including brush. leases and grass clippings collected separately Sludge is included in compost program Windrow compost method utilized; sludge is processed in a covered building Market for material is public uses or provided to residents at this time (SO revenues to City) Program currently limited to the City of Denton residents and businesses Low-technology processing system employed Yard waste accounts for 10 to 20% of residential waste stream Extremely seasonal generation Material collected in plastic bags once per week using existing vehicles The facility is constructed and operated at City-owned facility i Opportunities for Reducing Program Cow Reduce the quantities of material requiring collection Secure participation from surrounding communities Increase use of mechanical processing capabilities Recovery Rate Yard Waste equals 10-20% of residential (2500 to 3000 tons/year) Sludge generation equals 14,200 tons wet at 20% solids (2500 dry tons) City of Denton 8 June 1994 Program and Fticility Cost Analysis l 1 1' • i t ~e~►dako gy-D19 ~gendalte n r~ COWOSTING AREA ofzq ACCESS ROAD !CROSS STORYWATER CONTROL DAY / / CURRENT 100 YEAR 0 1 200 400 i i F" CCO PLAN UPPROx ~ SCALE IN FEET / STORY'KATER / UMAU VENT % LEGEND AREA / / U1 AD11141STRATION / OULOMG 04ED RETENTION 'i O UMTENANCE SE0W4 TATION AREA / eAS N i Q STORAGE woS / 1 TOE of ►LL . i C"VERT 1 , - - f TW PRODUCT ' STORAGE AREA T r ~ 2 RECEMIC o ' ANO k I AREA n ~ AND AREA RECYCLE AGO NEW AMENDMENT STORAGE AREA 3 CITY OF DEN`'ON. TEXAS PRELIMINARY MASTER PLAN ai93 o / h IR = 11)R &0"&v4 Ina. PRELIMINARY COMPOSTING FACILITY . City of Denton 9 Program and Facility Cost Analysis June 1994 i I i "All ~o~No.9 q 4Aeradalttun tkte - Compost Program Costs t 1 Capital costs 2 3 Concrete Pad_and Structure 4 _ - - - 5 Equipment 6 Diamond Z Grinder 7 John Deere front end loader 8 SCARAB 16' 9(odel 9 Model MKII screener/conveyor 10 12 yard dump truck t 1 Front-end loader 12 Total uipment 131 14 Total Ca ital Cost-` _ is 16 Debt Service on Buidling 17 Replacement fund for equipment 18 Total Debt Service and Re lacemml Fend 19 20 ' L 21 Operating Costs 22 _ 23 Grinding operations - 24 Labor 25 Operations and Maintenance 26 ServicesRnsuranceVixed assets 27 Total Gt4ndin rations .a: 28 If 29 Biosolids Operations 30 Labor 31 Operations and Maintenance 32 Services/ins./Fixed assets 33 Laboratory monitoring 34 Total Operations 35 - 36 Administration and overhead 37 38 Total 0 eratlon Cos`- - - 39 .1, UA 40 Total Co' ost Pro ranr Cosh" ' 41 42 Cost per ton recovered 43 44 CostperhoesehoWmonth 45 46 Cost per ton of bls;vgeneraled City of Denton 10 Program and Facility Cost Analysis June 1994 , ~penda No Material Recover l- Facility I~ lute /9of'Zy Definition A Material Recovery Facilii% IMRF1 is designed to recover materials from the municipal solid %%aste stream using both manual and mechanical techniques. The system requires minimal pre-sorting of %%aste before it is delivered to the facility. Assumptions Municipal solid waste, both residential and commercial, is delivered to processing facility Facility utilizes both mechanical and manual methods to recover materials Materials recovered include: Mixed paper Corrugated paper Aluminum Ferrous metals Plastics Facility size is 300 tons per day for City waste only; 600 ton per day for a regional facility Low-technology processes are utilized Average material recovery revenue is $40 to S45 per ton f Opportunities for Reducing Program Costs Secure participation from surrounding communities Monitor material quality carefully to improve marketability Recovery Rate f; Estimated at 20 to 25% of total waste stream r; City of Denton 1 S June 1994 Program and Facility Cost Analysis j r t ioendsNo Material Recovers Facifin, ~~d~ /9'of Zy Definition A Material Recovery Facilit% (MR-F) is designed to recover materials from the municipal solid waste stream using both manual and mechanical techniques. The system requires minimal pre-sorting of waste before it is delivered to the facility. Assumptions Municipal solid waste, both residential and commercial. is delivered to processing facility Facility utilizes both mechanical and manual methods to recover materials Materials recovered include: Mixed paper Corrugated paper Aluminum Ferrous metals Plastics Facility size is 300 tons per day for City waste only; 600 ton per day for a regional facility Low-technology processes are utilized Average material recovery revenue is $40 to $45 per ton Opportunities for Reducing Program Costs Secure participation from surrounding communities Monitor material quality carefully to improve marketability Recovery Rate Estimated at 20 to 25% of total waste stream City of Denton II June 1994 Rogram and Facility Cost Analysis •k N } r 4 t o t M ~gec►daNo 1`D 9I Ageedalt Date Material Recovery Facility 20 aor y 1 Processing Facility 3 Construction Costs 4 5 land 6 Buildings 7 Process Equipment 8 Engineering 9 Contingency 10 - - - - 1 I Total Construction Costs 12 Debt Service 131 14 Operating Costs IS 16 Labor 17 Utilities 18 Materials and Maintenance N Other 20 Residue Disposal 21 Contingency 22 Total Operating Costs 231 4 24 i 25 Total Annual Costs 26 I 27 - i 28 Mattrial sales 29 30 Corrugated paper 31 Aluminum beverage containers 32 Ferrous 33 Plastics 34 Paper 35 36 Material Sales Revenues 37e ? 38 - - 39 Net Cost 40 Net Cost per Ton Recovered 41 Cost per, ton throe h of 42 It l.r,;ar 43 44 45 Process equipment includes: apron conveyors, corrugated picking 46 station trommel, magrets, eddie current separators. 47 shredders, balers, and mobile equipment City or Denton 12 June 1994 Program and Facility Cost Analysis I I . M A f i J p 7 J No 9l -o/ Refuse Derived Fuel Systenr Age~Calt I Definirion ikte ~1 of2Y Approximately 80;0 of the caste stream can be burned to produce steam and electricity'. Refuse derived fuel systems process the material to reco%er certain materials for recycling prior to combustion. Ash is disposed in a separate monotill. The air pollution control system includes a dry scrubber'filter baghouse. Assumplions 300 ton per day facility for City only waste; 600 tons per day, for a regional facility Corrugated paper, aluminum, ferrous metals, plastics and mixed paper are recovered Erer8Y recovery equals 5000 pounds of steam per ton; 450 kilowatt hours per ton Energy price ranges from 2 to 5 cents per kilowatt hour Average material recovery revenue is $40 to $45 per ton Ash generated does not have to be treated as hazardous waste due to pre-processing and removal of potential "bad actors" Financed with revenue bond over a twenty year period Opportunities for Cost Reductions f Secure additional long-term commitment for waste from surrounding communities Secure a market for steam generated versus reliance on electric market Remove items from waste stream which could adversely affect ash quality Recovery Rate Approximately 20 percent material recovery rate Approximately 80 to 90 percent weight reduction through both recovery and combustion 1., Y City of Denton 13 June 1994 Program and Facility Cost Analysis F.. i i f r } Y X ti Primary Q~ Shredder Tipping Floor Ferrous gi Seconds Air Ssparafor Shreddery Separallon Q ~..~.~p ROF ===33 t 0 Dlse Screens -112" Ferrous Magnetic Soperator Rejecla to Landfill Rejecls to Lindfitl Boilers Generslors f ESP Electricity coal RDF Steam } D SOURCE ~ fIDR Ash AMES RESOURCE RECOVERY SYSTEM "C City of Denton 14 tune Program end Facility Cost Analysis rt . r.~ ~ I ~ I I 1 tgendaNo L ' 1 t<c all tale .~1 n Refuse Deriied Fuel Processing and Combustion ~'q CTaq I 1 RDF Processing 2 50 Revenues 3 Construction Costs 51 4 " Electric Sates S Land 53 at SU 05l1u h 6 Buildings 54 at so 02./kwh 7 Process Equipment 55 8 Engineering 56 .t taterial sales 9 Contingency 17 10 58 Corrugated paper 59 Aluminum beseragecontainers ]I row 6ititruusoa Costs - - 60 12 DebrSerslcr re rmts 13' 61 Plastics 62 _ 14 OperattnjCous - 15 63 Material Sala Revenues - 16 Labor 17 Utilities 65 Tetal Sales --66 18 Materials and Maintenance 19 Other 61 at SO.OSJkwh 20 Contingency 68 at$0.021kwh 21 69 22 TorolOD~'erotitt[Cosp 70 r 23. 72 h'erCasu 24 Combustion Factluy 73 at SOTW-wh 25 74 at 50.021kwh - 26 Construcion Cosb 27 75 28 [and 76 Cou per ton prue;s d 29 Buildings 77 78 Costpu con recovered 30 Combustion Unit 31 Electrict Generation 79 32 Alt Pollution Control System 80 CosrDtr ilousrGold Der month - 33 Engineering 34 Contingency 35 76 Towl Cotsrtruetion Costr i 37 Drbt StrvQr 38 409 vpe aunj Costs v 41 Labor 42 Utilities 43 Materials 44 Maintenance 4$ Ash disposal 46 Cntingency 47 48 Told ODrrnsLtg Costs 49 - i i I i City of Denton 15 Program surd Fuility Cost Analysis June 1994 i i I a go, 'I r I I L • r I 1y • M1 I ~gsondaNo ~ - N AAka,endalt N • rate Denton Municipal Udlitles 2Li o 2 lpaM Power Supply Decision Troy Continue Poelk" Portie n when I els~il Next i with M 14 Gibbons Crook TWA AddNm Joint ADD 10% I Hative Load Add NsUvs Convert Every 2 years Do Not Gibbons Croak PartlcipaN Load e to Coal in Nag Continuo TWA Addition e as TEA ReUn I+lothball Nadia Load purchase POWx L Gibbons Croak i Currant Posttlon TMPA Sella ! Gibbons Cask E I'r m ` Son Inlerset Gibbons Croak Enter Fun Asqulrsinants iO Centred ~ Wlthdravr as THPA 1 Wnrbor sea _ Add Load ve a Neu-is = ! o Un"s W 4 Purchase Form New Municipal Power W Coo raiive r~ I is ~ C ICOUNCI i i l J c~ a+ I ♦ 4. O 1 dd ~ ` s G S 4rOM t• ~ ~ G i i I f h as ~ ® e CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (071566-8200 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Bruce Henington, Facilities Manager DATE: June 13, 1994 SUBJECT: DENTON MUNICIPAL COMPLEX AND CITY HALL WEST On June 17, Betty McKean and I will update you We he status of tthe he DMC and City tems Hall West renovation answer any questions you may have about these following i projects. a DMC Plaque Information • DMC Parking Map DMC Completion Schedule Plans • DMC Move In/Open a City Hall West Functions 0 City Hall West Timeline we look forward to seeing you at the retreat. 134ce Heningt n, Fac itiea Manager 1715.FM L` 1 I I f 1 , r s )k.P d~ CITY --COUNCI RTF o g 0 0 4r ,ti~OO o x, t V" a t i enQaNo g~/ 0/9 CITY COUNCIL R P RT agenda to 0918 `"l ~ TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager DATE: June 10, 1994 SUBJECT: South Lakes Park Master Development Plan RECOMMENDATION- Review and approve the conceptual plan for the development of South Lakes Park. SUMMARY: Last February, Council awarded a contract for architectural and professional services as related to the South Lakes Park development to Newman, Jackson, Bieberstein Inc. A conceptual master plan has been completed (Attachment A) and will be presented to you at the Council Retreat on June 17. Phase one of the park development will include the construction of a small lake and fishing pier, two picnic pavilions, picnic tables, two tennis courts, one multi-use court with basketball goals, one sand volleyball court, two playgrounds, 1.25 miles of concrete jogging trail, one mile of soft surface nature trail, restroom building and parking lots. i I ~ BACKGROUND In the spring of 1992, a series of six public meetings were held throughout the city to discuss the expenditure of remaining parks and recreation funds from the 1986 Bond Program. Residents from throughout Denton who attended the meetings, voiced the need for acquisition and development of parkland in south Denton as a top priority. Although negotiations for the parkland purchase were uneerway at the time, the schedule for development was moved forward in response to the input at the public meetings. Two additional public meetings were held in June 1992 to receive input from the citizens and incorporate this information into the design of the park. At these meetings the Parks and Recreation Department received valuable input from the citizens on the overall design and development of the park. The conceptual master plan (Attachment A) that will be presented to you at your Council Retreat is a direct result of these meetings. The City submitted an application for funds through the Texas Parks and Wildlife Department and in August 1993 was awarded a $500,000 matching grant that will supplement funds allocated in the 1986 Bond Program for the development of phase one of South Lakes Park. J 17 PAQQ_RAMS. DEPARTMENTS R R P AFFECTED The citizens hroughout the City will benefit from this community park. FISCAL MPA .T• The Texas Parks and Wildlife Department has approved, via the matching grant, $500,000 for the development of phase one of the park. This grant will supplement funds from the 1986 Bond program. RESPECTFULLY SUBMITTED: Lloyd V. Harrell Prepared by: City Manager Rich foDlugas r Venda No `G Director 4gAt1d81taRQ~P Parks and Recreation Department aata ..6.=1Z.~- 4V 20 f'~ Approved b . Betty can Executive Dir or for nicipal Services/Economic Development } r CITY COUNCI I D I t e. y A 4 v ee e r o r t• ~O~^` `i h Viol NO ~ R OMB Ili - I7 J f4el CITY of DEMTOMs TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201 CITY COUNCIL REPORT TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: EVA POOLE, DIRECTOR OF LIBRARY SERVICES SUBJECT: AUTOMATION PROJECT FOR THE LIBRARY DATE: JUNE 8, 1994 SUMMARY: On March 29, 1994, the Denton City Council approved the sale of certificate of obligation bonds in the amount of $450,000 to automate the library system. Implementation of an Integrated online automated system will provide a more effective and efficient work environment to enhance customer service as well as productivity, i LJ BACKGROUND: Providing service for both City and County library users has been hampered by the present automated circulation system which was acquired in 1974. It Is now obsolete and inadequate to handle the current customer load which has Increased over 631A since 1980. The development of the present system was originally the project of a I NJ UNT computer programming student employed by the City of Denton. As a result of its limited capability, numerous problems occur regularly, causing customers an inordinate amount of time waiting in line to check-out materials. 6171566.8200 DIFW METRO 434-2529 t t nQentis No.~ I ApetM tern J Gate f Page 2 O~fZ3 PROGRAMS, DEPARTMENTS, AND GROUPS AFFECTED. A fully Integrated online automated system will provide modules for. • Circulation e Cataloging • Patron access catalogs • Electronic Notification System • Acquisitions • Serials With input from our customers from an in-house surrey that was conducted in February-April 1994 (see attached survey and accompanying memorandum) we know that automation will enhance customer satisfaction and deliver quality service with: A Public Access module which will provide customers: • Menu and command driven screens Keyword control searching { . Call number searching i * Keyword browsing a See/see also references a Dial-in Public Access to public library catalog from customer's home • Interface with UNT, TWU, DISD libraries 1 • Access to library databases • Access to the Internet A Circulation module which will provide customers: e Easy checkout and renewal s User-defined patron records • Overdue, fine, and billing notices • Holds/reserves e Customer flags and blo.ks e Automatic fine accounting A KIDS CATALOG which will provide children: I • loon (picture) MENU screen Online access to encyclopedias III i i AgendaNe .~1.'.Q11 Agendait ' Oete • ! _e Page 34-0/0 FISCAL IMPACT: A Request for Information (RFI) resulted in responses from five (5) automated library system vendors. The detailed list below shows that the Director of Information Services' estimated cost of $450,000 will provide the following: Central and branch site hardware (with PC's) and software for Automated Sys!em $ 255,000 Cabling for Central and Branch Site 55,000 New Patron library cards with barcodes 5,000 Retrospective Conversion (converting library's existing card catalog records to machine- readable format according to specified policies and standards.) 75,000 Computer Workstations (Central and branch sites) 60,000 $ 450,000 Eva Poole 06/08/94 !i « 1 i i Y r «rf F } i ~ i +Qend~No 9~ - ~ 4wdalm r 41. CITY 0I DENTON, TEXAS MUNICIPAL BUILDING / 215E McK1NNEY / DENTON, TEXAS 76201 M E M O R A N D U M s o c m m a a s e a TO: BETTY MCKEAN, EXECUTIVE DIRECTOR MUNICIPAL SERVICES/ECONOMIC DEVELOPMENT FROM: EVA POOLE, LIBRARY DIRECTOR SUBJECT: INFORMATION TECHNOLOGY SURVEY RESULTS DATE: APRIL 28, 1994 The results of the Information Technology Survey were tabulated on April 20, 1994 by the library staff. As you know, the Emily Fowler Public Library conducted the survey during February - March 1994 to assist the staff in planning for the new automated library system. Customers were asked to rank eighteen different features available for automated systems. The top features that library customers want in the new automated library system are as follows: • See library catalogs of the university libraries in Denton and those of other public or university libraries } in other cities through the Emily Fowler Public Library automated system. • Renew check out again) library materials by telephone from home. • Search by type of material (video, audio, compact discs, etc.) language, publication date, or library building location. I • Search using plain English key words (math, fire trucks, etc.). • Display computer screens that provide help in searching I for materials (help screens). i Interesting comments actually written by respondents on the survey include: • Networking capabilities from home extremely important. • Ease of use extremely important. Strong consideration for Apple Computers recommetided. • A list, updated monthly, of new books to be arriving next month. • I would like to be able to print out articles or materials that you cannot "check out.', 8171566.8200 DIFW METRO 434.2528 E u 4 t` a F l~gendaNo Agerldait Data 6- l~ 9U acFlo 2 • Denton could be greatly served by a community BBS. See the various "Freenet" services around the Country, many accessible via Internet. See community information served in Blacksburg, VA. • This is wonderfult Information highway, here we comel I use this library frequently for research, and this makes it even better. • Updated list of agencies a person can call or write for current information about health 6 safety information. Example: product recalls, warning about frauds, cons, that are potential dangers for uninformed consumers; also how to contact peer groups formed for self-help; also III current books or articles in magazines that deal with the above sort of a "clearing house", I guess you could call it. • I don't know if this is being considered, but I'd be interested in being able to search according to illustrator, along with topic and author. Also including a brief description of the book. I'm excited upon hearing of a system coming to the library--I've enjoyed aaing automated systems in other cities. I've already e :.joyed present services provided and look forward to the furthered services. i EVA E EP:js AHH0053F r i i i I ApendaNo Agendalt Dete,.,~' 6of/d INIFGHMATIGN TECHNGLGGV SURVEV I Emily Fowler Pi.iblic Library 502 OalU~and Denton, Texas 76201 817/566.8565 r 40endaNo Q el- 0/9 Agngr Date INFORMATION TECHNGLGGV SURVEY Emily Fowler Public Library 502 Oakland Denton, Texas 76201 817/566.8565 e r genoaNo g4-GY9 tote 6' -9y Information Technology Survey 70 /b The Emily Fowler Public Library is planning to purchase a new automated library system during the Fall of 1994. Listed below are some of the features we are considering in a new system. Please take a few r►inutes to rank on a scale of I (not important) to 5 (extremely important), whether these items are important to you in an automated library system. Some items listed may appear similar, but are listed for different reasons. Please list in the space provided near the end any other features that are important to you. Ranking scale 1 not important 2 somewhat important 3 important 4 very important 5 extremely important Ranking (I. - 5) 1. Renew (check out again) library materials by telephone from home. 2. Use my computer with modem to call to see the library catalog twenty-four hours a day. 3. Print list of items I have checked out (with personal identification number for confidentiality). 4. Search using plain English keywords (math, fire trucks, etc.). 5. Provide instructions in more than one language on library screen. Language desired: 6. Search using "and/or" and "not" statements (Example: rodeos and Texas, rodeos not Montana), 7. Use my computer with modem to call and place reserves on library materials so that when the materials are returned I will be notified. f 1'. S. Y +genaVem,(1 Dale u 7118 P o I0 8. Be able to use pictures (icons) or simple language on library computer catalog to make it easier for younger children to search for materials. 9. Be able to see color images of art works or photographs on the computer terminal screens. 10. Transfer (download) to microcomputer diskette or print information form library catalog 11. Use my computer with modem to call the library computer to order magazine articles by fax or mail. 12. See library catalogs of the university libraries in Denton and those of other public or university libraries in other cities through the Emily Public Library automated system. 13. Display a "bulletin board" of community and library information (current lists of public officials, SPAN maps, interactive guides to Library locations, notices of community and Library activities, Denton City Council agendas, sample upcoming election ballots, etc.). 14. Provide braille, large print computer screen menus or large print paper copy access for visually impaired library customers. ~J 15. Display "status information" on materials (on order, checked out, bindery, in transit, etc.). 16. Display cross references in library catalog that help users search for materials by offering alternate terms (Example: for canines SEE dogs). 17. Search by type of material (video, audio, compact discs, etc.) language, publication date, or library building location. 18. Display computer screens that provide help in searching for materials (help screens). t._ 1 +gendaNo. ApEndelf ~LaLAM Date •9y List other desired features that you would like to have on the library Q0 computer system: Thank you for taking the time to complete this survey in order to help us select a system that will have features that are important to you. Surveys may be returned to any Library staff member by March 1, 1994. j ! r i~4 Y t DENTON PUBLIC LIBRARY o AUTOMATION PROJECT TIMELINE p Conducted Information Technology Survey Feb.-April 1994 Request for Proposals (RFP) sent to six (6) Due Automated System and ten (10) June 28, 1994 Retrospective conversion vendors Evaluate Reponses to Specifications June 29, 1994 written on both RFP's Combined Meetings of Denton Library Board and Data Processing Advisory June 30, 1994 Board to vote on recommended automated system and conversion vendor Legal Review and Approval of contracts July 1-11, 1994 Review and Approval of Automated System and Retrospective Conversion July 19, 1994 contracts by City Council Retrospective Conversion Completed November 1994 Barcoding of all library materials Dec, 19-31, 1994 Automated System Online at the Emily January 1995 Fowler Public Library w ='CITY COUNCI i N A t 0 f 9 8 a e G Y li yy ~R Y genO~No. - ~►~a►tem /fir ~a 3 wry o1 DENroN, TEXAS MUNICIPAL BUILDING/ DENTON, TEXAS 76201 /TELEPHONE (817) 566 8307 MEMQRE~ND~j Olt+ce of the Cuy Manager T0: Lloyd V. Harrell City Manager FROM: Rick Svehla, Deputy City Manager DATBt June 14, 1994 SUBJBCTI Request for Proposals for the CAD and MIS System for Police, Fire and Court - ( A little over a month a we thought a would has o, eRsent you a memo that indicated that we the st and ready to begin to review with the Croup ilosals returned to we were also involved in the DENCO 9.1.1 Since that time At that time, we this study has la joint dispatching study. we have continued to be involved Ines hatibefo sit RFP. That stude and therefore, finished, and are aware several entities that are at interested in talking going out for an involvement to us about still reasonableito Brent kinds of systems. We also think itiis leauin proceed with the g an RFP within RFP process, next several weeks. and we will be We have also held off the RFP because of the buildin it Cis As y u know, it has been g schedule for portent to pushed back a little bit. dispatch functions move the Police and establish the exWe think changes. I before initiating any other isting information. We have attached the original memorandum of major terms of spacin xpect the phasin with its g between major installations similar to that in I expect that, whole time frame to be shifted a However 1 eight weeks, pproximatel we would ~ y six to t ..f If you or the Council has further try a nswer them at questions, I would be happy your convenience. PPy to 'j ' is Sve 1a Deputy City Manager RS:bw 4. AMR004DB r, I Attachment '•Dediraled 1o Qualify senice Ryr tr t r`, r:~• ri ( , . t AGendaNo 4a ` 1 - todo Agendaltemlpi j1tezrj1G ate (z I7~/d-9~! tof3 CITY of DENTON, TEXAS MUNICIPAL SUILDING/ DENTON, TEXAS 76201 / TELEPHONE (817) 566.8307 OHke of the City Manager MEMORANDUM TOt Lloyd V. Harrell, City Manager PROtit Rick Svehla, Deputy City Manager DATRi March 30, 1994 suBJsm scheduling on the Police and Fire Computer Last Tuesday, Council sold the C.O.'s for the combined Police, Fire and Court system. That would allow us to continue to work on the RFP and get it out for responses some time toward the middle of April. We would then expect to be able to award the contract some time in May. We envision P. phased approach to the installation of this system. We would begin by first moving the Police Department. We would expect this to happen in June. When we move the department, we will be buying and installing new consoles and computer equipment for the 9-1-1 part of this whole system. That will allow us to train our employees before the move, and then when we move to the new building, we will have all the new equipment installed there rather than trying to move the old equipment. Once that has occurred, we would than order the "CAD" (computer aided dispatch) kart of the system. That would be the next to be installed and would be done along with dispatcher training on those functions. We would anticipate that happening around the July, August and September time frame. Once that has been accomplished, the next part of the system to be installed would be the records part. In all likelihood, that would include the connections to the court system. We would expect that to happen in September or October. Finally, toward the end of the year and the first quarter of next year, we would be acquiring the mobile parts of the system that would be put in the Police and Fire vehicles. That could be a variety of equipment from mobile data computers to notepads to ticket writers, etc. . I A "Dedicated to Quality Service" Ago* No. q~!-Olq Apendaltemi-Q AS~~,~L Date 179' - -4 Lloyd V. Harrell ?D March 30, 1994 Page 2 We think this phased approach is the best to take since we will have extensive training for most of our. employees before implementing any part of the system. If you or the Council has further questions, I would be happy to try and answer them at your conveni~ae~ si R Sve la Deputy City Manager RS:bw i AMM0043F CC* Mike Jez, Police Chief John Cook, Fire Chief Harlan Jefferson, Director of Treasury Operations Gary Collins, Director of Information Services { 1 fJ i fj 1 ' sCITY ~MOUNCI s, ~ Nr 0 O i % 1 41 ~ 4~0'~ IT =COUK( i I - fPJ% f r . 5eR i 1 J6uQi~YG ~oa,tenl.~ d /of 3 CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566.8307 Office of the City Manager MEMORANDUM f TOs Lloyd V. Harrell, City Manager FROMs Rick Svehla, Deputy City Manager DATBs June 15, 1994 I i SUBJBCTs UPDATE OF PROJECTS ~ Rvan Road As we indicated to you in That Was the Week That Was, the Ryan bids have been received, and they are very favorable. We have been in contact with Mike Jones, Public Works Director of the County. Our plan is to get the go ahead from Mike (we expect word by next Monday), and then bring the Contract to the Council for the award. i The low bid contractor is Sunmount which is a good contractor, and f t we are excited about the project and eager to get it under way. f I Jim Chriptal This project is in the final draft plan stage and in two weeks we will be submitting that to Mike Jones and County officials for their review. As soon as their review _ is finished, we will be able to advertise for bids and then bring that to the Council. The other main topic of discussion for Jim Christal is the rail crossing. We are expecting coat estimates from the railroad within the next week, and those can also be incorporated into the bid process. Also, Council may recall that the first short section from the frontage road to the Santa Fe tracks has already been completed. This was done in conjunction with Ben E. Keith. We were able to build this as a concrete street rather than an asphalt street by incorporating Ben E. Keith's contributions for their required road work .'.n the platting stages. . t "Dedicated to Quality Sen*e" a, t ~P, i R I genaaaa 9 ;pendal)em I Lloyd V. Harrell `ate " June 15, 1994 V ~G f 3 Page i Teasley Lane As everyone is well aware, the contractor continues to move forward on this project. His main emphasis has been on drainage. He is building all of the east side pipelines and the major crossings to Teasley. As soon as that is finished, he will build the extra lane on the east and north aides of the road. The shoulder w i completion stages. work iq in we are working on the few driveways that we are involved with. We are rebuilding a couple of driveways in the Fast lane/Oak Meadows Apartments area, as well as participating in some driveways just south of Londonderry. Finally, staff hos also visited with the owners and/or business people at the Shell Station, the Exxon Station and the EZ Chek on the corner of Londonderry and Teasley, and I am happy to report that the driveway conflicts have all been agreed to verbally. We are now in the process of trying to make sure that we have documentation to support those agreements. 2499 We have been working with the County since the beginning of the year to try and get our joint contract for the environmental study of the final section from Teasley Lane, north and east, to I-35 at State School Road and then to Spencer Road finalized. We have ' indicated that we are ready to begin work as soon as the County and their consultant, Transportation Strategies Incorporated (Mike Starek), have finalized the agreement. It is my understanding that is still being worked on and reviewed by the consultants for the County and the County's attorneys. As soon as that is finalized, we will begin work. Another note just in passing, recently the RTC has held discussions about toll road facilities. Cop is projecting a major deficits to building all of the regional highway needs by 2010. In fact, the cost of all of the projects is estimated to be approximately $16 billion, and the revenue projections are about $6 to $7 billion. Obviously, the shortfall is very large. At the last RTC meeting, there was discussion about toll roads and some projects beginning to be reviewed for that feasibility. The reason for mentioning this is that if facilities are built as toll facilities, other ways to finance them are obviously available such as bonding from the Turnpike Authority and/or initial funding from the State that would i t r t t f: g9n0aNU Q ~ +genda1 e+n - A 617 Lloyd V. Harrell 3 June 15, 1994 Page 3 have to be paid back later. Obviously, a toll facility would be able to fit this kind of pay back scheme very well. This kind of plan could furnish a way for 2499 to be moved up in TxDOT's schedule. This is a brief overview of the projects as they are. I would be happy t cuss any questions Council might have. R ck Svehla Deputy City Manager RS:bw AMMM4DC i I i { I' . ~r 9 i r'. 1 CITY COUNCI as a~ ~ O Q 4 1 Ta N l I F i f . -pendaNo b A~endalt Coll .i Of &J DATE: June 17, 1994 CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: HOLD A DISCUSSION AND GIVE DIRECTIONS TO STAFF WITH REGARD TO FUTURE ANNEXATIONS: RECOMMENDATION: Alternatives: (1) Annex the areas now: (2) Annex tracts of land incrementally as development occurs: (3) Annex select areas so as to minimize major CIP costs: 1 SUMMARY: (1) "Donut hole" Annexations Six areas comprising 4,103 acres have been identified for possible annexation.(See maps 1 • 6 on pages 4 . 9) An analysis of each area with regard to assessed values, capital improvement (C[P) and operations and maintenance (0 amd M) costs is attached (See pige 10). The total assessed value for all the areas amounts to 515.990 million with J a potential tax base of $92,854 per year. ($15,990,027 x .005807) Since the City currently provide services to surrounding areas, the extension of EMS, fire, pulice and solid waste services can be done using existing resources without additional increase in costs. The annual 0 and M cost for streets is estimated at $43,000. The Clp cost for streets is estimated at $4,225,000. This figure is a high estimate and may be subject to reduction when development takes place in these areas. Staff analyzed the pros and cons of proceeding v.ith annexation now. { See Option A on page 11) Another alternative is to anlex individual tracts of land as development occurs. The pros and cons of this option is included on page 12. The City currently provide services to residents in adjacent tracts surrounding these "donut holes". Residents in the "donut holes" are denied city services including regulatory controls on land use and building. Annexation will enable the city to extend services so as to enhance the quality of public health, safety and welfare of residents. .t; 1 AQeaoaNo.-C-91EQ-6L- Agenda) terrto2a awwz" Date I Most of the "donut holes" were created in 1984.86 when large trawwere annexed by the City at the request of landowners. In 1984 - 1986 Miller of Texas petitioned the City for the a:,nexation and zoning of over 1200 acres comprising the Lakeview and South.riew Planned Development District. This annexation created three "donut holes" east of Mayhill Road. In 1986 Miller of Texas also petitioned the City to annex 802 acres located South of US HWY 380 West of Egan Road. This annexation created another "donut hole" in that area. Again in 1991 The Perot Group and Henry S. Miller petitioned the City to annex 1367 acres located east of and abutting the 1.35W in the vicinity of Brush Creek 1 Road. This annexation created the "donut hole" east of Bonnie Brae. k (2) Lake Ray Roberts Staff analyzed three options for extending Denton's extraterritorial jurisdiction in the Lake Ray Roberts area.(See pages 13 - 20). In a discussion of the schedule for the proposed FM 2164 annexation City Council requested staff to research and report on the feesibility of extending Denton's extraterritorial jurisdiction in the area North and West of Lake Ray Roberts. PROGRAMS, DEPARTMENTS OR GROUPS ArFECTED: All city service departments; including Utilities, Engineering, Planning and Development, Fire, Police, Solid Waste, Environmental Health, Parks and Recreation, and Library. I FISCAL IMPACT: (1) "Donut hole" Annexation (6 Areas): Operations and Maintenance cuts: Estimated annual tax revenue: $92,854 Anmtal O and M costs: $43,000 Annual tax benefit to the City: $49,854 Capital Improvement costs: i If the City assumes full liability of the CIP costs,( an unlikely worst case scenario) the annual payment on $4.225 million is estimated at....... $422,500 In this case the annual negative fiscal impact is estimated at.... $372,646 ($422,500 - $49,854) I Page 2 A a. h Y I Y I ""IsNo. a0endall tyre Respectful) ubmitled, r Lloyd , Harrell City Manager Prepared by: Harry N. Persaud, AICP Senior Planner Approved: F Frank H. Robbins, AICP Executive Director for Planning and Development ! 1 i I~!s ~It i I 1 Page 3 rya , I i . i E A r V IN 1 l~ Z ~ 1 dl ald- - page 4 I 4 1 A 2 { ~r Page 5 i r I ' r ►bs*N v-- - - ~ - - endal to t _ Date bof 1 I I I IC ~ ADY ~H~IIE _ Page 6 .--tip-_..~ _._r~..~_!c_-iy_ Apend Its 66 Date - ~L i I I R of~~wN~ E 1 ALLRED ROAD Page 7 ~ I A080 It AREA 5 Date 8 s, HWY 380 WEST JIM CHRISTAt RD. DENTON MUNICIPAL AIRPORT Page B I 1 ,1 I a 1 rC VndaNo. gym - ea a~ Dote 6-~7~IP~4y Tr~ r MLEY I ~ - C i I ~ RYAN ROI. Q- I Page 9 If 'f z ter& No Ap;udlte °DONUT HOLE ANNEXATIONS" MOAL- 3 AREA SIZE (Acs.) LAND USE OPULATION ASSESSED EST. TAX FISCAL IMPACTS Seem s 1 - 6 1994 EST. ALUES $ REVENUES O AND M CIP Area #1 tagg Rd. lagg Rd. North of Mckinney 1370 M/homes: 181 650 I000lyr 50,O. West of Trinity F: 65 illls Rd. iflls Rdd. Businesses: 4 $6,740,489 $39,142 1,5W/yr 400,000 rinity Rd, rinity Rd. 1 5001 r 000 Area #2 South East corner F: 11 Ma hill and Mckinne 394 Business: 1 30 $472 732 $2 745 Area #3 Edwards Rd. Edwards Rd. East of Mayhill in ,0001yr f75in ,000 vicinity of Landfill 920 /homes; 32 225 wisher Rd her Rd F: 50 $4 786131 $27 793 0001 r 000 Area #4 (Bonnie Brnnie Bra East of l-35W 5,0001yr '000 North of US HWY 377 1026 /home: 1 75 orbin RdRd. F: 27 $1,070,666 $6,217 2,000/yr 000 ickory Ck. ory Ck, ridge 1 0001 r 0 000 Area #5 North of Jim Chrislal in the Vicinity of 330 F: 1 t 30 $695,543 $5,200 o additional o additional costs costs Egan Road Area #6 North of Ryan and 63 F: 12 33 $2,024,466 $11,756 o additional o additional f East of Forrestrid costs costs I TOTAL ALL AREAS 4,103 1043 $15 990 027 $92 854 3 000 225 000 i t: . t Y h Agenda No 174LYv9 A$endalt Data - 11-941 OPTION A: PROCEED WITH ANNEXATION Nf W »D PROS _ CONS 1. The annexation will expand the City's I. Residents will complain about this tax base for advalorem tax. annexation and most likely protest the proceedings. They currently enjoy the best of both worlds • a neighborhood essentially rural/agricultural in character and yet in close proxinuty to urban type facilities. They resent paying city taxes. The fact is that these area will be annexed into the city at some time. 2. Upon annexatior, the City will extend 2. Residents expect the City to extend zoning and code enforcement to the water and waste water services to their areas. This will ensure a higher quality properties and they will be dissatisfied physical of development in those areas. when this expectation is not met. 3. The annexation of these areas will 3. Estimates show an annual negative provide clear and recognizable fiscal impact of $372,646 assuming the boundaries to the incorporated area of worst case scenario that the City absorbs the City. the full CIP costs over the years. 4. Upon annexation the City will provide fire, EMS, police and solid waste services to residents. 5. The Local Government Code requires the City to ;,.-ovide comparable levels of services to these areas based on characteristics of topography, lard use and population density. Extending EMS, fire, police and solid waste services will satisfy most of this requirement. 6. All areas identified (I.5 shown on map) are located in the City's approved CCN (Certificate of public convenience and .necessity) for water and waste water services. r ' ' Page I I i ,ter . k Agendalt~m,~,tlt~~~ Date. I' IZa 3 OPTION E /WNEX~RACTS INCREMENTALLY AS DPVEI OPMENT OCCURS PROS _ CONS Edeveloprrients, will ensure that new 1. it may take years to annex the entire comply with all city codes area. dinances. 2. The City will receive tax revenues 2, The City has no control of land use assessed for the new development to off and code enforcement and so set costs for providing services. "LULUS"(locally unwanted land uses) may continue to invade the neighborhoods. A problern to resolve in the future. 3. Residents will find this approach favorable as it keeps them off the tax roil fot a longer time. 4. City costs for C[P will be reduced significantly as new developments will be required to build in accordance with City standards and specifications. _ i i ~J I c; Page 12 f ,i r l Venda No ~ Age~rJaltetq~;Q~ Date - LAKF. RAY ROBER'rS ANNEXATION: I 3 2MO Q UE Proposed annexation of approx. 1.42 sq. ads. of Lake Ray Roberts comprising two strips 1,000 feet wide and extending 3.5 miles into the lake from the Elm Fork of the Trinity River and FM 455. ( See map next page) Pros Cons 1. This option allows the largest expansion of 1. Creates an expectation for Denton's ETJ relative to options 2 & 3. City of Denton to provide EMS and Police services in the Lake. 2. There are no property owners and no need to 2. The City currently has no collect city taxes. boat, equipment or trained personnel to provide EMS or Police services In the lake. 3. The US Army Corps of Engineers currently has a 3. It may be cost prohibitive boat and two Rangers assigned to the lake for the City to ever provide regarding enforcement of Title 36: Rules and water and waste water services Regulations Governing Public Use of Water to the area north of the take. Resources.(See attachment) However, the City does not have to be the provider of water and waste water services. 4. The Texas Parks and Wildlife Department has 4. This annexation effort may assigned four Game Wardens in Denton County. be strongly protested by the Game Wardens are responsible for enforcing all Cities of ,Sanger and Pilot State laws. The Department has 16 boats to Point. serve five Counties: Parker, Denton, Grayson, Tarrant and Cooke. S. It is possible to annex this area (1.42 sq. mils) 5. Denton will have an without providing any additional services or extensive ETJ area north of increasing current levels of services at least lake Ray Roberts. Access to initially. The area is only 2.44 of the entire lake. this area will have to be provided t?trough the corporate/unrncorporated area of the City of Sanger. if this area Is ever annexed into the City, Denton residents will be physically separated by the lake. Page 13 f f Agenda No ~ _ . Agenda lle(q~,g_ Dale LAKE RAY ROBERTS ANNEXATION: I 3 ~ OPTION ONL Proposed annexation of approx. 1.42 sq. mis. of Lake Ray Roberts comprising two strips 1,000 feet wide and extending 3.5 miles into the lake from the Elm Fork of the Trinity River and FM 455. ( See map next page) Pros cons 1. This option allows the largest expansion of 1. Creates ari expectation for Denton's ETJ relative to options 2 & 3. City of Dentop ro provide EMS end Police services in the Lake. 2. There are no property owners and no need to 2. The City currently has no collect city taxes. boat, equipment or trained personnel to provide EMS or Police services in the lake. 3. The US Army Corps of Engineers currently has a 3. It may be cost pro- hib boat and two Rangers assignee; to the Ike for the City to ever provide regarding enforcement of Title 36: Rules and water and waste water services Regulations Governing Public Use of Water to the area north of the Lake. Resources.(See attachment) However, the City does not have to be the provider of water and waste water services. M 4. The Texas Parks and Wildlife Department has 4. This annexation effort may assigned four Game Wardens in Denton County. be strongly protested by the Game Wardens are responsible for enforcing all Cities of Sanger and Pilot State laws. The Department has 16 boats to Point. serve five Counties: Parker, Denton, Grayson, Tarrant and Cooke. S. it Is possible to annex this area (1.42 sq. m1s) S. Denton will have an without providing any additional services or extensive ETJ area north of increasing current levels of services at least lake Ray Roberts. Access to initially. The area is only 2.4% of the entire lake. this area will have to be provided through the corporate/un)ncorporated area of the City of Sanger. If this area is ever annexed into the City, Denton residents will be physically separated by the lake. I Page 13 i i I + VW3NO AgWall Wale - 7 6. The Denton County Sheriffs Department is in the process of raising funds to purchase a boat to serve the lakes in Denton County, 7. This option establishes a vision for Denton's ETJ control and possibly Dentoes long term future growth in the area north of lake Ray Roberts. S. This option establishes Denton as the dominant municipality in lake Ray Roberts including the noithem shores of the lake in Cooke County. „t ' Lr r t„ r I f,. 1 Page 14 I ~.LYfafA A,h W-0/A ,~„gtn,yn.T_f~,y~ nr Ca7tr~ne eax,~Q 'l t!P-C14 1£p'[31 l EY'~l w - r ~ J 1L 00 C NFy ENFO}V C - - d j GER ( NTF7---- McREYhi0LD3 mw DEN~ ETJS 7f _ - - l Sirbb~6y AUBM _F1 31 3 `q4 _r-- Rd - , o a - 1=-- r KRU LE - 0 _ - \ _ Page 15 - r - -l9$tn~ A1~•35LQL41cttrm Ar~nEynrvotts~11diE.~-17t/8-9U /~nJ 3! OPTION ONE PHASE II t _ ,.1=~ - { - I I E"y ,f 1 -T L 00 C C JyTY - i p'rhTi?~ --e J. s~L- r I - _ G R NT I MAEYNO Ol 8 L _ -Raj- - DE ~ ETA F 31 , `L1 ~ - LLB J / ~ J - Vo- pa'7e 16 ~ c geoda No ~lendaltetn~ Ws A--L711L'iU OP'T'ION TWO 17 °(31 Proposed annexation of appro)r.. 455 acres located along FM 455 from the Elm Fork of the Trinity River West to Cosner Road. This strip wiO include all of the Corps property South of FM 455 and extending 1,000 feet North into Lake Ray Roberts.(See map next page) Pros _ Cons [need here are no property owners and no 1. Creates an expectation for the City of to collect city taxes. Denton to provde EMS and Police Services in the lake. 2. The City currently has no boat, equipment or trained personnel to provide services in the Lake. 3. The area with in 1,000 feet of FM 4S5 will be actively used and likely to generate most of the calls for Police and EMS services. 4. Traffic accidents on FM 455 will need to be investigated by Denton PD • a drain on existing resources because of the distance factor S. ETJ expansion is small relative to option one Page 17 I i i 1 Lei, I ~ ,eau-or~&~~~/a. r'ttt» Ann~~~ Oar 6;~1I-9U l~nf3f r- r t r ~ EY w ~ o - I s ENT0~1 C k - NT GER r kwREYNOLDS wft ' ~ oeN bk ETJ'y T AJBREY - F 31 i ,Sp Rd. Elm Clr f -L 1-- KRU0 YFILE 1 / E 0 L Page 18 i gsndatVo q 'tJ 9 ~endaltem BO~Cmflon~ t9ta - OPTION THREE Proposed annexation of approx. 463 acres located along FM 2164 and being 1,000 feet wide and extending from the city limits to the intersection of FM 2153. The existing development in this area include 38 homes (including mobile homes), 1 church and 2 businesses. (See map next page) i Pros Cons i 1. Fire, EMS, Police and Solid Wastes 1. Existing property owners will resent services can be easily extended to this paying city property taxes. area relative to options 1 & 2. 2. Costs for providing solid waste services exceeds current rates because of the distance factor. Aeditional costs to the City is estimated at approx. $3270.00 per year. 3. ETJ expansion is sm311 relative to option one. y' 94lake v~ Page 19 v I q 9 geoda No +gendaltem k&_11&W 1 ble ~Q OPTION THREE Proposed annexation of approx. 463 acres located along FM 2164 and being 1,000 feet wide and extending from the city limits to the intersection of FM 2153. The existing development in this area include 38 homes (including mobile homes), 1 church and 2 businesses. (See map next page) I Pros Cons 1. Fire, EMS, Police and Solid Wastes 1. Existing property owners will resent services can be easily extended to this paying city property taxes. area relative to options 1 & 2. 2. Costs for providing solid waste services exceeds current rates because of the distance factor. Aeditional costs to the City is estimated at approx. $3270.00 per year. 3. ETJ expansion is small relative to option one. I 94lake i Page 19 i ~T r~dw .GZLQ~ $.,~K.drs rf,.m ,l6^~~r.~hlGns ne%te- 17 1 ~ ~ Tf 4-- N NTY ~0 ENS! c r L 1NT GER MOCYNOLDS i - 5 ET 111 _ g f~` - It 1 }1 ~[h4h__SD~4s - - AUBREY--- _ _31 3__ i~ .Do Fid. _Elm Or = fJ'~c.~~ KRUO MLLE I _ _Ur page 20 f. 4i r ~ Y ' y6AFJA kG ~ 4ger►daitertl/~A'~ . date r9'~/ FOREWARD The fd)owin; rule end regulations, published in she federal Re;fsner or September 3. 1985. goers the public use of water fMU M devctOPrtwe Projocts adminlvtered by the Chkf of Wneers. Visitors arc bound by these Titk 36 reguls6cns. ARTHUR E. WILLIAMS Cotonel. Caps or ertineers Executive Dienes. Ea;ineet Staff ~ I Title 36--f ssU, Forests, and Public Properly CHAPTER III-U.S. ARMY CORPS OF ENGINEERS PART 327-RULES AND REGULATIONS GOVERNING PUBLIC USE OF WATER RESOURCES DFVELOPMENT PROJECTS ADMINISTERED BY TH.*. CHIEF OF ENGINEERS i Satioo 1 327.1 Applicability. 327.1 Pa11ry. 327.2 VeNdes. 327.3 Venda. 327A AkaaR. 3213 Swluualve. 331.6 Pknkkbkg. 327.7 cam" 327.2 HaMia;, FSehiog and Trappla;. 327.9 So t&" 337.16 F1-m 337.11 Cot" etAW=k. 321.12 Restriction. . W« and nmworkL I` 337.13 £epioldw. Firearm s Mile Pons J 327.14 Pabie Property. of Perspeal P►vPrty. 327.15 AbO Asnmeot sad Impoam&oror 327.16 Lest ad Feud Arddes. 327.17 AdvertbemcW 327.18 Commerdal Activities. 337.19 Pennlls. ' 327.20 Vnaulborised Strvcivres. 327.11 Special Events. j 337.22 Unsutlowlasd OmPsUon. 327.13 Recmdon UK Fees. 327.11 tokrfemm with Governnuut PsePkyeee. 327.25 vwadom of Rules anal Regulation. 321.26 Slate and I.AW Laws. 327.27 (Itepmed). 321.28 (ReurvW). 317.30 Latenbon Mmosetrneot on Civil Works Pro". Act of Decernber 22. 1944 rd Stu, 889, as wwoded (16 U3 C. A qr@y; Section 460d)i S%-6m210 of Public law 90.483.82 Swat. 746: and Public Law 88-578.78 i! Sut.$97,a wneodA(16US C.4601-a). Page 21 l Y f Y rot t rr...u>w.a,v. a..4s ..a.:car.rt:daaL,..f~er:4.~1.►►e~w.+•a.. r r, e peojevta wA)cA arc under tha admhtbaatve jurlsdkuon of to Chief of E*iwers. ALL ( OTHER FEDERAL, STATE AND LOCAL LAWS AND RMULATIONS REMAIN M FULL FORCE AND EFFECT WHERE APPLICABLE TO THOSE WATER ik•' 4 RESOURCES DEVELOPMENT PROJECTS. 3,r~ 1 ge 327,1 Pinky. (a) It is the policy of the Secreury of the Army, "Aing through the Chief of Enginen, t' r. } to manage the astursl, cultural sad developed resources of each project in the public W O f~ interest, providing the public with safe and hca)thful recruGonal opportunities while protecting and enhancing these resources. f t (b) Unless otherwise indicated herein. the deem "District Engineer" shill include the ti' * authorized represtaiatives of the District Engineer, 0)11he term "project" or"water resources development project" refers to the water Y • areas of any water resources devckpmrj project administered by the Chief of Engineers, without regard to ownership of urdedying land, to all finds owned in fa by 't' f the Federal Oovemmeet and to all facilities therein or thereon of any such water resources development project. A ~ 't ' (d) All water resources developrrteat project/ open for public use shall be available to the t.Ag c wnthout regard to sex, race. color, creed. age, eatio sty or place of origin. No kwt, licensee, or carmmkc ire pmvidinj a service to the public shall discriminate ' r against awry person because of sea. race, creed, color, age, natiorudity or p1m of origin .r ~ • in the conduct of the opr ntricns trader rte ewe, ticsnu or coescesston oaurac+. (e) In addition to the regulations in this Part 327, all applicable Federal, suit and locos laws and regulations remain in full fora and effect on project lands or waters which are ourgranted by the District EnSinoer by lease, license or other written agreement. (f) The regulations in rids Pan 327 "1 be domed to apply to thow (ands and waters which arc subject iotreaties and Federal laws and regulations c'onceming the rights of j Indian Nations and which cards and waters an Incorporated, in whole or in part. within Ill t' ' water resources development projects administered by the Chief of Engincers, to the taunt than the rcgulatiorr h thh Put 321 are no irtcanusistent wroth such treaties and ~J l Federal laws and mptetions. •t•e, ,y},;. r. (g)AnyrbtuioaofaaysectioooftltisPan321sAallcorutimte aseparueviolation for each calendar day in which k occurs. (h) For the purposes of this Pan 327. the owns of any unatitntded vehicle, vessel or aircraft u described herein "I be presumed to be responsible for its use on project i . + prop rty. Unku proven otherwise, such presumption will be sufficlent to Issue a eitati m foc the violation of regulations applicable to the use or such vehicle, vessel or aircraft as provided for in Section 327.23, Violations of Rutes and Regulations. { 327.2 Vehicles, (a) This section peruins to all vehkles, including, but not limited to, automobiles, true kv, motorcycles, mini-bikes, % now mobiles, dune buggies, all -te n a i n s chicks and trailers, campers, bicycles or any other such equipment. (b) Vehicles shall not le parked in violation of posted restrictions, or In such a manner ;.','r . rx~~1~:yA~~a astoobstruci oimpedenamaleremergencytrafficmovtmentor teparldngofother vehicles, create a safety hazard, or endanger any person, project property or environmenial feature, Vchlr Its so puked ue subject ioremoval and Impoundment at • the owntei s expense. (c) The operatioe and/or puking of a vehicle off authorized roadways is prohibited etctla at locations and times designated by the District Engineer. Taking any vehicle Page 22 I i t. , ' "~,J ,t' duough, around or beyonda rcstricslva alga. rQ(•Ognftablt bwrieada. fence or traffk Y }}44 : eora,! barrkr b prollibiled, ~ • • r ' (d) Vehicles shall be opersted only in mwdarhee with po teal rcgulatiorts ant 4>f4icabk Federal. slate and total taav, NO shvdt be enf(,rv,od by authorized enforcement o officials. (e) No peron shall operate any vehicft ink careless, negligent or reckless manner so as to endanger any person, projecl property or environmental feature. t "'~''ETt~l~';~~f.•~~ If)At developed recreation arru,vehicles shall beusedaniytaenkrorkavelheeruof individual sites or facilities unless otherwise posted, (g)Esceplas aulhorizedbythe DkirictEngineer, norersonshalloperateanymoeorited W vehick without a proper and errcctive exhaust muffler as defined by state and local fA laws, or with an exhaust mufnercutout open. ainany other manner which rendenthe Y'' , exhaust muffler inclfecsive in muffling the sound of engine exhaust. 327.3 Vim-th. •a) ThIS Stchgn peftaln% W III x'ta5lls or MVltfcfaff, including, but not limited to, powerboats, misers,fhouscboats,wilboats,rowboats,cancves,kayaks,jehkisandany other such equipment capable of navigation on water, whcc'rer In motion or at recs. (blThe placerunt anoVor operation of any vessel or watercran for a fee or profit upon . r•v:11, ref{ '•~T projectoatenof hods isprohibited aactptu aullarira:d by permit, leaa,license,a coneessioa contract with the Department tithe Army. This paragraph (327.3(b)) shall not apply to to otserarion of commercia: bee or passenger carrying vessels not bawd al a Cpips pro' lM • : ; _ which utilize project waters as a link in continuous transit over ns navigable waters tithe United Suits. (c) Vessels or other watercran may be operated on the project waters, except in ~`srary:,.',y ~r probilited or rorstrimof anim. in accordance with posted reli latiom, Including buoys. icy . , q> itv and applicable Federal, suit and local laws, u rerulaled by authorized enforcement i' ti officials. All vessels or watercraft so required by applicable Federal, state and local s; laws shaft d' rspGy >tn appropriate registration on baud whenever the vessel is operated J on project wakes. a .,i;•(d) The operation of vessels or other watercraft in a careless, negligtnt or reckless manta so as b endanger any property or person (including the operator and/or useri s) N*" a of the vessel or watermft) is prohibited. . ,r (e) All vessels, when in use. shill have safety equiprent, Including personal notation 3 devioea. on board In compliance N itb U.S. Coast Cuard boating safety requirements (Coot Ouard Pamphlet C0.290;16 CFR Parts 23, 30; 31 CFR Pon 175) and in compliance with boating safety laws issued and enforced by the "tin %hich the vessel r is beinj operated. (f) Unkss odxrwise permitted by Federal, state or local law, vessels or other watercran, while moored in commercial facilities, community of corporate dock,, or at any fixed or permanenr mocring point, may only be used for o%ernight acupanty when such use is incidental to recreational boating, Vessels orother watercran are nut to be •r used as a place of habiutkis tar residence. (g) Water sk1s, pamtifs, ski kites and similar dcvius are permitted in nonrestricted areas eacope that w:ey may race be used in a careless, negligent, or reckless manner was b endanger any property or person (including the user and/or operator of the towing vessel). (b) All vessels when rat in actual use shell he removed from project lands and waters page 23 u nltss securely mev red or Wr,red at de,i cn,ucd area, arrrn% rl hr the Mince . ni rarer - -x r 1 ' ' f • j(~y,r(ypi,di)ISt+alsiiaamsatiuk' . 71te plaeing of flowing Of stationary snxdRS facilities on, tdjacead b. Or IolerRr1l14 r.. i ; with a buoy, channel maker or other navlgaNo(sal tad is prahlNxd. fl)))ee use at a projny cf any vessel noteonsinxied or maintained incompliancewith J IN standards and requirements established by the federal Safe Boating Ad of 1971 (public taw 92-75. 83 Std. 2111,or promulgated pursuant tosucb act, is prohibited. I o 0) Eccepi a authorized by the District Engineer, no person %hall operate any vessel or watercrsR -without ap•operad effectise eahausl muffler as defined by state and local i laws, or with anexhaust mufllereulat open or in any other mannerwhlchrenders the t •n alust. .,,r, , eahausl muffler ineffective in mufrat g the sound of engine e 327.4 Alrcr&M. ~.l (a) 'Mis sation pertaint to all aircraft including, but not limited to, airpianes, .1= wplanes, belicopten. ultralight aircraft, moiwired hang gliders, Wait balloons. any s non-powemd flight devices of any other such equiprreni, (b) The ope ration of a ircraft on project lands at (oc ations uhe r than those designated by the )Astrid Engineer Is prohibited. This provision shall t of be applicable to aircraft engaged on o(fici a1 bu s(oess of federal, state or local got emme ni s or taw en force moot i agencies, aircraft used in emergency re.cue in accordance with the directions of the District Engineer or aircraft forced to land due to circumstances beyond the control of i' she operator. It) No person slta'l operate any aircraft whilt on or above project waters of project tands in a careless, negligent or reckless manner so as to endanger any person or property, (d) Nothing In thin section 1327.4) bestows authority to deviate from rules and ml ulations or prescribed standards of the appropriate State Aeronautical Agency, or the Federst Aviation Administration. including, but tvx limited to, regulations and standards concerning pilot certifications o: ratings, and airspace requirements. (e) Except in eatremr, emergencies threatening buman life or serious property Ioss, the 1 • air delivery d any parson, material or equipment by parachute, helicopter or other nsram ono project lands or waters without writtee percnessioo of the District Engineer is prohibited. ` (f) In addition to the above provisions. seaplanes, as defined below, arc svtjed to the folkwing restrictions: (1) Such use is limited to aircraft utilized row seer landings and takeafr, herein called seapl+Ms, at the risk of & Owner, operator and paaenseris). (2) Scapiane operations conuerr)'to the prohibitions or restrictions c ush ished by the District F.ng incer (pursuantio Part 328 of 7 4106) ve prohibited. The rtspon40 it y to ascertain whether seaplane opcntio;s are prohibited oc restricted is )rtcumbcni upon the person(s) contemplating the use of, or using, such water. t (3) All operations of seaplanes w l ale upon project wakes shall be in arccrdance with inarine rules of the road for power brats or ves els and Section 327,3 Vessels. i (4) Seaplanes on project waters aril lards in escem o(24 bours shall be securely rimmd at mooring facilities and al kiceioris pcnnined by due District Frgincer, ° ti ,4~ ` Seapb rues may be iemprOy moored on project waters and kids. eacc(t in areas pnihibited by the Distrki Engineer, fo pstiods lea then 24 hours providing (i) the mooing is safe, recur, and accompiishosd so u rat to damage the rights c4 the Omernmeot or members of the public and ((i) the operator remains in the vicinity of the saptart and reasonably availabtc to relocate, the sraptanse if necessary. Page 24 (51 Commercial operation of wapianec from project waten is pnohihiled withal I~ t, av r'.;.• • , wrnn:n apfrwal or the Udstnct kngmeer folluuddy eonwl4uon wdth and mcces"W7 ~.s ckannt'e fntrn the Federvi k'k public authO6fiC% and eared{inky ~MStnNoa IFMI Ind othp apfw fop *►k f S•41xi : (6) Seaplanes may nut be nkss adc st oPc*aa1 U CO" Projecsa betwceo wnad a u ; nd !u rwfjo awilabk, a lighiini and aupervLion approved by the Mstr a Enlirwr AN V r; 327,5 Swlmminx. a• 91 Y ` (IISwimming.diving,sns'rkhngorsctrbadivingaIone's0%nriskls rmined at launching vitev, devipnared mooring ems and other Pe by dw I o~ ! ice. ~f. ,r • Di;trin Engineer, Divin1 or umpin areas so urri g from bndgea of other structures wh;cby hich cross 2, r Project warer% i. prohibited, ib) An intcmalional diving Cag mull be displayed during underwater activities. v 327,6 Pit nick [nit. 4 rR 5i Picnicking and rtbied day•usc activities are r permlucd,exce,. '~~1,,f$~~,k?:.r prohibited by the Distric! Engineer, except in those areas whom 327.7 Camplni. la)CamPmiispcrminNOnly it silts And/or aaasde!ipnaredby she DuseictEngirsm. (b) Camping at one or more campsites N any one war! resource Projea for a period ' v ~ . longer than 11 days Burin Any Y Cr written permission of the Dir Engineee~tivt-daY per;pd is prohibited without fie ; t; r I Ind/Of c) 77ie unauthorized placement of camping equipmert or omcr items on a csmp,ite } 14; < v of rnerrtngma drAppearance w sth&A overnight occnpancy at a campsite rot the purpose v , g ampshe for future occupancy is probiNted. f r ' W) The digging or leveling of any grownd or the construcfion or any siducture without e a. vrriiren permission of the District Engineer is prohibited, r. rR r1(; f y . s f ti 327.1 Hunting, n%hing, aid TreppInS. 1 ~ i Hull erg, rdshing and daPPing are pem,itted except in arras *her DtstrirtEngineer.AllFederd,suit andlocdlaws ovemdn e prohibited b Y the t a{91Y n t. 00 p"Vilics rojen lands cell warren, as rtiulatai by autlauized enrorsemtnt officials. . 327,9 Sanilauon. ! ' fat Galt* e- truh, rubbish, litter, or any other waste msterid of waste liquid ieneramd on the project andtntidcnt.d to authorized rwreatioral acavidws shall be either removed fmM Ole d of such ~ hunale f0 ~ provided for Out Purpose. 77te Improper d AM an" waste included, on the Projocs is prohibitef. (b) It is A violation to bring onto a y rubbish, debris, dead animals Of Illi trot any household ind foIdi i or du commercial or dumping wit garbage lVit, hout trash, whi en Permission or the District Engineer. the ? ' lRtiri v F ' we►'ta lnclliadin ItlnS'mi a other discharge of axttaminants, isuliuruus or dOU r t•'~ ►~f ~t'a, con mere al produvb a d limited to, human ocaninul waste, pctsokum, tndusrr al all bYrducb, on o a pr kn I:isis or inloprojar waten b j"" • v prohibilod, (d) Campen. p4nkken, all All other persoy using & wake rrsrsurcq skveloprtKrg Page 25 apprwr! rd the Drstnct Lng;neer following conwiration with and ncccssary clears" from the reEeral Aviaslon Adirsinlstratdoe (FAA) And other al'Croprfaie pablic Authorities and dfec1e4 inure r +u~'d kk': (6) Seaphanea mry not be opernsted at Caps projocts bet "to sumo and surWae unless adequate lighting and superolsion t • #h Pprostd by the -11 Engineer are available. J77.3Swimming. (a)S%imming,di,ing,snorklingascuba diving atoneyownrisk ls rmiited at launching site,, designarrd moorin .except R points and other arras so dcsi;nated by the 3, rte,.y r, District Engineer. Diving orjumping fmm bridges or other strucrures which cross ' project waters is pn,hihited. (b) An irt+tmational diving nag must be displayed during unJerwafer activities. 317.6 F'knicking. PicnlcIino and related day. use activitit; are ! 4.1 t E prohibited by the District En permitted, except in tlwse areas where r, `•~it,r Engineer, i 311,7 Camping, s ,^,1'-,:• kr(a)Campingi.permineJon!yatsite%andorareas designated bydwDistrictFngiriser. yid f r ton "'Pig a' oftc of dr dunnan"'PS~ks of any one wilier resource project for a period wriger n 14 ) R Y 34n,rtsecutivtday period Is prohibited without the permission orrhe District Engineer. ,•'i (c) TAe unauthorizedplacemenr of camping equipment ororher itemison I campsite oreseni+ der withow overnight oeculwscy at At arhpshe for the ! grtakd eArpsik for future occupancy is pro%ib t purpose ed. (d) Thedipl;imyorit4cIiriof An . :1 . . R Y ground of the construction or ally structure without As written permission of the District Engineer is prohibited. i iA : 327.3 Hunting, Flahing, nd Tra rig. Hunting, fishing and dapping are permitted except in arcs when 'c + 'r District Eegincer. All redcral, state and local laws governing these ~iiliies aapplyy oa t project lands and waters, as regulated by authorized enrorcemery celcigs. 317.1 Saolratlon. (a) Qarbage, tnah. rubbish, litter, of any other waste rvtcrW Of waste liquid generated o from N project n the project;AA4 incidental to authorircaf recreational activitiea s)all be either removed 1 disposal of such o% r desohuman receptacles provided for that purpose, 77* improper and animal waste included, on the proven is prohibited. (b) It is A vie(atlon to bring onto a project any household or comrnercia) garbage, trash, rubbish, debris, dead animals or litter of any kind fix disposal or du rnping without the written pc-mission or the District Engineer, (c) The s(Mlling, primping or other discharge of contaminants, pnllutanis or (User )rC~+Wtit d ry; ti;S,sru ; wastes, including, but rKA limited to, human or anima( waste, ooMMrcLit products and by-pradrrcta, on project tends or into petrolculn. ~ its r% is al and " prohibited (d) Campers, p4nickees, and all other persona us'ng a water resources rkvrlopmsenl ' ~4~11(!M!1~~*lA( ~ PagLl 25 r , v pro^l shill keep their sites free of trash and litter during the period of occupancy ant shell remove all pasortal ap1pnteni and clean their Wei upon departure, ~w. . (e)Thedisrbargtorp4cingo(sewagt,gilk) womit.SwNCc,refuse, orpollutxtu{nto the project waters front any vessel or waltmun is prohibited, s.,. 327.10 Area. s .t (a) Gasoline sad other fuels. a xctps that u hick is corained in stonge links or%thlOes, } sestet., ramping equipnxm, or rand p,)rtable cantaincm dtsigned for such purpose, shall not be curies onto or stored on the project uilbmt Ariuen permissio,t or the o District Engineer, I (bl Fires shall be eonrrtted to those area. designated by the District Engineer, and shall r' be contained in ftrcplaces, Sri Ili. or other facRili:c designated for this purpose. fires shall nee be left unattended and must be eanplclety eslingukhed prior to departure. 71te turning or materials that produce toxic fume., including, but not limited to, lira's, O ° plastic or treated wood products is prohib4clP (c) Im rdis grope pool of lighted smoking materials, matches or crier burning rnalerial It prnhibitod. M.I I Control of Aninuls. t, W Noperw shall bring or allow dogs, cats. or other into deWo W • ` v: !K's i peal recreation area unless pawed, caged, on a kah under 6 fay in length, of o6erwise physically r , k>'gy. aeH,'+ restrained. No person shill Glow, animals so impede or mstr'tci otherwise full and free . use of project lards aid waters by tha public, All vimals ad pets are swimmin beaches. Aninsals and pets. exec prohibited g pt property trained tutitrals assisting (it g the hutdrapped (such is seeing-eye dogs). are prohibitod in sanitary facilities or other • N 1 areas so designated by the District Engineer. Unclaimed or uranerded animals arc s t, subject to 1mmedare impoundment and removal in acardance with state ass local t v' laws. (b) Persons bri ngi rag c t Vowing pets in de signattd public use areas shall be responsible for proper removil and disposil, in sanitary facilities, or any w sste produced by Hirst a animals. t , (c) No person shall being ef allow horses, cattle, or other livestock in camping, J t` picnicking. swimmiagpr ce)Kr recitation area except in areas designated by the District Engineer (d) Ranging. • grazing, wauring or allowing lirestccl on project lands and waken Is prohibited except w!vnaudwdztdby lease. license or other writtenogmmeMwith be District Engineer. (e) Unauthorized Ii vestocit are subject to impoundment and removal in accords net with Federal, state and local laws. (f) Any animal impounded under the provisions of this troion nuy be confined at a location designated by the District Engineer, who may assess a reasonable impoundment fce. This fa shall be paid before the impound-d an) oral is rttumed io its owner(s). 327,12 Restrictions, ?':.4){4 \h (Y1i! '+tif ` iaylhe District EnR veer mut esuMish and y pose a schedule of visiting boon andrrr - ' restrictions on the public use of a prokci or portm of a proyect. The District Engimect may close or restrict the use of & project or potion ofa projett when necessitated by reason of publif' health, public safety, maintenutee, or tier reasons in the pub11: Interest, Entering or using a project in a manner which (n contrary, to the schedule of r Page 26 ,'I' ' , • , > ►etra. clocur►s a rettrlcdas k psvNbisai, 1, s • (b)Quid sbanbe tnainWandIn all public use Wtsbetwernft bouts of10pm and6 ! s = t.m., or dsou hours designated by the District Engines, Exetuivt nKSe during ruck r 1;;4 r; tlma which a re scow ly dlslutbs penons Is prohibited. i . (c) Any act oe conduct by any person whieb interfercs with, Impedes or di wupo the use of the projed oc impairs de tafety of another person Is p(ohibited. Individuals w fu are bolstcrcus, rowdy, disordcrl) or otherwise disturb the peace on project lands or w atco may be requested to kayo the project. t 14)TTe operation or use Of Any audio or other noise producing device including, bums limited to, radios, televisions, or musical instruments and motorized equipment, including vessels or vehicles, in such a manner as to unreasonably annoy or endanger ` Y° tj persons a any time oe exceed state or local Taws governing noise leWs from maorited equipment is prohibited. 327.13 ExpWvts, Firearms, Other Wesporm tall Fireworks. TM pale ssion of loaded fircanms, ammunition, iwded projectile firing devices, bows and arrows, crossbows, explosives or explosive devices of any kind, including i fireworks. Is prohibited unless: (1) in the possession of a Federal, state or local law I! enforcement offaw; (2) being used for hunting or fishing as permitted under Section 327.8, with devices being unloaded when tran sported to, from cc between hurling and fishing shea; (3) being used at authorized shooting ranges; or(t) written permission has been received from dw District Engineer. k 327,14 Public Properly. (a) Destruction, injury, defacement, removal or any alteration of public property iochd)ng, but eat nrniied lo, developed facilities, natural formstions, mineral deposits, historical and archaeological features, and vegetative growth, is prohibited escrpt l' t' d when in accordance with written permission of the District Enginnr s'..: (b) Cutting or gathering of trey or parts of trees andlor the removal of wood from projects lands is prohibited without wrtaen permission of the District Engineer. (c) Gothering of dead wood on the ground for use in designated recreation areas is ••'~"'~ZJ"~+'y~,K:tai p1CR1Vaxed. finewood is 327.15 Abandoomeol and Impouadmeot of Personal Property. h (a) Ptusonal,propaty orsay kind shall not be abandoned, portal cr left unahended upon project lands or waters. After a period of 24 hours, or a any time afters posted closure has In a public use area, unsnerded per property shall be presumed to be , abandoned Lad may be impounded ard pored at a storage point designated by the District Engiruer, who may tutu a reasonable impoundment fee. Such fee than be paid before the impounded property Is retumed to its owner. ; X (b) lbe District Engineer shall, by public cc private sale or otberw l R, di;pose of all lost, abandoned or u nc lai mod persatd property A a cones into Gov emnum cu stody a control. However, property nuy net be disposed of until diligent effort has been made to find the owner, heirs, next of kin or kgal representative(s). If the owner, heirs, next of kin or kgal representatvo(s) are deeermimod but not found, the property may not be disposed of until the expiration of 120 days after de date when notice, giving the time n (,rsye'ttth ~YS:~;'%^!?+r. and place of the intended tale or offer disposition, has troen sent by certified or registered mail to that persoa a de lot known ►ddrcss. W*kn diligent efforts to determine the owns, heirs, next of kin or legal representative(s) ere unsuccessful, the property tray be disposed of without nklsy ea,cept that if is has s fair market vain; of $2S or more the property may rube disposedofuntil Mays 0adedote It Is received it the storage poIntclesIgnist-d by the District Engineer, The rietproceeds from the sale of Page 27 i r i s E r 7, ProEertY 0111 be covered haw 11hill Maury of Ow United States a mkrcellarseose rea(pts. (c) Personal properly placed on Feief %I lands K wuers adjacent to is private icidenct anNor de s e lopme ms of any pri vote nsiu re for more than 21 hours w ithout r..rmimion or the District Engineer shall be presumed to have been abandoned and, unless proven Q M otherwise, such presumpion will be sufficient to blue I citation as provided for in s `ko Sector. 127.23. 327,14 I.tsst and Found Artkks, , All snicks Found shall be deposited by the finder at the Resource Manager's office or with a ranger. All such artkks shall be disposed of in accordance with the procedures set forth in Section 327.13, 1 327.17 Advertisement, Advertising by the use of billboards, signs, markers, audio devices, handbills. circutan, postern, or any other means whatsoever, is prohibited without written permisslon of the District Engifter. Vessels tad vehicles with semipermoned or permanent painted or insialicd signs are exempt as tong as they are used for authorized y recreational aetiviries and comply with all other rules and regulations penaining to t vessels and vehicles. r ~1 327.11 Commercial Actlvides. Theengaging in or solkitation of business without the express written permission of the District Enginetr is prohibited. 327, It Istircrilu. (a)lt shall be a violation of these regulations to refuse to or fail to comply with the foe requirements or other terms u ronditions of any permit issued under the provisions of this Pan 327. (b) Permits for (taring structures (issued under the suthorty of Section 327.30) or any kind oN'm waen of wasbr nesoune development projects, whether or rant such waters are deemed navigable waters of dse United States but where suds waters are under the management of the Corps or Enginetn, shall be issued at the discretion of the District Engineer under the authority of this regulasioo. District Eatineers will delmate thane portions orthe navigable waters of dre United States where this provision Is &Wks* and post notices of this designation in elk vicinity of the appropriate Resource Manager's office. (c) Permits rot non1wing structures (ssstW under the authority of Satan 327. lot or any kind constructed. pissed in or alTwinp, waters of water resources development projects where such waten ore dmrvd navigable waters of the U.S. shall be Kwod under the provisions of Section 10 of the An approved March 3, 1 (33 USC 103). If is discharge of dredged or fill material in these waters is Involved, a permit is required under Section 104 of the Crer it Water Act (33 USC 1344). (See 33 CFR Pans 324330). 4d) Nrmb for nonllooting structures (issu A undo r the authority of Section 327.30) of , t~41a~,S.~,y~y'7;~;'`'.!•~.;. any kind In watenofwaterrasourcesdevelopmcdprojecls.%heresuchwatsnare under the management of de Corps of Engir"m ani whom such waters are not domed navigable waters of the United States shall be issued as set forth in parsgnph (b) of this section If a discharge of dredged or fill maerial Into any water of the United States Is Involved, a permit is required u rider Sayan 4G4 of the Clean Water Act (33 USC 1344j (See CFA Partx 324330). CertirKs6on nray be required pursuant to Satan 401oftheClesnWsterAct113USCI31tt Page 28 f i • ~C}~,7~a_rA~aS:ed.d.at'L}tr~,nr«•sutfrWJ ~,•~,r..r~. ' . A[.., 317,20 UMUthorfud Stmvlurw ' Y'' the snnstruction, placement, or a ximcnct of any structure (including, but not limited to, trade. trails. signor landscape features) Of any 11td utdu, upon, In of eves d project lands or aster is prohibited unku a permit, kale, license or other appropriate tS written agieemenl has been Issued by the District Engineer. The design, conslruction, s` { 1 placement, existence or use of structures in siotation of the terms of the permit, leax, license or other writtem agree mem t is prohibited. The gosernmeni shall no! be liable for t the loss of, or damage to, any private structures, whether authorized or not, placed on project lands or waters. Unauthorized structures are subject to summary removal or h~ ';s,u impoundncm by the DisUicl Engineer. 327,11 Special Elmo. U) Special events including, but not limited to, water carnivals, boat reganas, music festivals, dramatic presentations or other special recreation programs are prohibited ' unless wrincnpermiWonhubeengrantedby Ow DistriclEngineer.Anappropriatefee may be charged under the authority of Section 327.27. (b) The public shall not be charged any fee by the .porssor of such event unless the s+ , District Engineer has approved in writing (and Ow sponsor has fK~riy posted) the \ l,~t { proposed schedule of fees. M District Engircu shall We authority to revoke rmiss"onf ueremovalorM u failureofthe sPa'sot to a •,.1 . • a Y+~ Pon ro^'aY with terms and conditions of the permitipermfissionor the regulations in this Part 327. p. 1b 327.21 L'muthoriae l Occupition. i t (a) occupying any lands, buildings, vessels or other facilities within water resource devekspment projects for the purpose of maintaining ulna as a full- or part-time residence without the written permiu)on of the District Engineer is prohibited. The provisions of this section shall not apply so ik occupation of lards for the purpose of y 1,.' ~yy~ * H camping, in accordance with the provisons of Section 327.7. Nom. is (b) Use or project lards cc waters for agricultural ibited except when in a compliance with terms and conditions authorised by kate, license or oQer wr--teen agramenl issued by the District Engineer. J ~~.~alp ~ o r. ,'i ' 3:+7,73 Atcrealka Use Fees. `r 1a) In accordance with 16 USC 4601, she Corps of Engineers is required to wiles k : spa W recreation use kes andlot special perrrsit heft ror dte use of spccWi d slut, facilities, equipm of or services er' Aed to otstd.,or recrut on furnished it Federal expense. i (b) All use fees 0 all be fair and equitable and will be l a sec' ^n the fopowing criteria (as conuined in ate Land and Water Conservation Fund An of IM, public Law 88378, as amended): 11) The direct and indirect amount of Federal expenditure. 111 The benefit to the recipient, (3) The public policy or interest sen'ed, i4) The comparable recration `eet clurged by other Federal and non-Ftderal kk;)~`.. Yt~ ~j:+ ~}►1a;4Pej publieegenciesandt, private sector within the service area ofshemanagc1nent unit a which the fee Is charged. (3) The econoertk and administrative feasibility of fire collection. ' (6),Tht 01011 of regular maintenance required, t7) other ptrinemt rw.ors, Palle 29 i T t . • " +r. III t•,y Based" the above criectu.kilrMDe6@poky oftheCAMrofNiweettopvbihi Y . , • . In the FEDERAL REGISTER. as t general notice document, the tstabtlshad rttssp of VV% fees for specialized sites, facilities, equipment or aervlets whenever such fat set adjusted. (cl NT re such rota are charged, the District Enginat shall insure that clear notice of ` fee requirements is prominently posted at each area, and at appropriate locations therein ~V Q and that the notice be included in publkalkvis distributed at such area. Failure to pay suthorucd recreation use fees as established pursuant to Public law 88.578, 78 Sut. $ talc,; 897• as amended 416 USC 4601 da), is prohibited and Is punishable by a fine of nce more than f 100. 1 (d) Any Golden Age or golden Access Passport permillee shall be entitled, upon presentation of such a permit, to utilize special recreation facilities at a rate of 5o r percent off the established use fee at Federally operated areas. (t) At ew.h Corps take or reservoir where camping is pcrrnined, the DWriet Engineer will provide at least one primitive camrgrourd, containing designated campsites, r} saniv.ry facilities and vehicular access, w here no feet will be charged. ,y; 1 1 fr 5{ •'~R` 327.24 Interference withCovtrnmenl Ernptoytes. (a) ltis aFederal crime punuanlto the pro%isionsof Sections 1114and IIIof Yok18, United States Code, to forciblyassauh,resist, oppose, impede, intimidate,orlmorfem . t 9 with anycivilian oRicia}oremployee olJxU.S.ArmyCorps orEnginoenengagedin the perfortnanceo(hisor her ortkialduties,or on account oftbeperformance or his or her official duties. Such actions or interference directed sgainst a Federal employee :1. while carrying out these tell ulations are also a violation of these regulations and my be • t a sole crime pursuant to the tarot Of the state where they occur. Ib) Failure so comply with s lawful order iss.sed by a Federal employee acting pursuant r to these regulaliorts dull be considered as interference with that employee while engaged in the penfortrance or @seir official duties. Such interference with a Federal r t, " employee includes failure to provide t carat name. address or other identification upon request orthe Federal employs, when that tmpluyee is authorized by the District 4 jr Engineer so issue citations in she performance of the employtas official duties. Lt. is + a 327,23 vlolat3orn of Ruts and Regulations. „';t. s t; i•7 (s) Any person who violate%the provisio s orthese regulations, other dun for a failure } 3} t4 to pay authorized recreation use rots as separately provided for in Section 327.23, nuy be punished by a fine of not snore than $500 oc imprisonment for not more than six months or both and may be used and sentenced in accordance with the provisions or Section 3401 of Title I/, United Status Cale. Persons designated by the District Engineer shall have the authority h issue a citation for violation of these regulations, requiring the appearanec or v:y person charged with the violation to appear before she . United States Magistrate within whose juisdiclon the affected water resources el , development project Is located. (16 USC 460d). (b) Any person who commits ate acUgairotany official or employee of the U. S. Army Corps of Engineers that is a crime under the provisions of Section 11 14 Of Section I I I or Title 11, United States Code or under provisions of pertinent state law maybe tried r and sentenced as further provided in Federal or stmt law, at the.. case may be. 327.26 State and Local Laws, Except is otherwise provided htminor by Federal taw or regu(atlotn, state and local laws andordinances shall apply onprajed lands and waters. This ncludes, but is net limited to, state and local laws and ordinancts governing: Page 30 a: f . f, I ..,r:w .w:• ii.~'.n ~,J,.ais~J.ht.Jr.liir►..1~~~ t (a) Operation and use of move vebkW, vtrtaMla, sad alrcraA; { 4 , } - (b) Hunting, fishing and trapp(ag; C :t (cl Use of firearms or other wapotu; % M.;-•x Qo 4; t (d) Civil disobedience W criminal acts; and, A M~ it) Lilteting, sanil&0n and pollution. THESE STATE AND LOCAL LAWS AND ORDINANCES ARE ENFORCED BY THOSE STATE AND LOCAL ENPORCEMWr AGENCIES ESTABLISHED AND AUTHORIZED FOR THAT PURPOSE. 327,37 (Reserved), 327.26 (Reserved). 327.29 (Reserved). ' 327.3o tAkeshore Management on Cfvu Works Projects. (a) Purpose. The purpose of this regulation Is to provide policy and Guidance on the protection o(desirable environmental characteristics o(Civil Worki lake projects and restoration o(shortlints where degradation has occurred through private exclusive use. (A complde oV of Se xfw 327.30 Is avag" at the Resource Manager's Office, District Office, Division Office or from MOMACt CECW ON, Wash, U C. 20314.1000) i I A violation of tyre provisions of this mplation shalt subject the violator b a ring o; not more than SS00.00 or imprisonment for not more than 6 moths, or both. In tyre Interest of more eft five resource manyemenl and to Gemara dt overall r enjoymentof the vl~itor experience available w Corps of EsKineers weer tesourca develapmed projects, the praedin6 roles and regulations have been ewdishM. Your observ ante of these rules while a v'is'itor lo Owe projects will make your visit and the visits of others more pleasant and enjoyable. I L I i s THIS REVISION SUPERSEDES EP 1162.318 JAN 1988 _ °aye3f i .COUNCI ~ Nr 4 ~ p 4 Q 0 c w t a ~b 4 Y • 1 Y Ver&No. 440 4gendalt n ()ate 6rj67y l~ OFFICE OF THc CITY ATTORNEY MEMORANDUM TO: Honorable Mayor and Members of the city council FROM: Debra A. Drayovitch, City Attorney SUBJECT: City Council Rules of Procedure DATE: June 15, 1994 i Attached are copies of the following documents: 1. Memorandum of March 25, 1994 regarding your rules of pro- cedure. 2. Joseph nPortugal tregarding 9CouncilmproJennifer cedures fort agenda items. 3. City of Plano Council Policy on Agendas for Council Meetings. f 4. City of The Colony Council Rules of Procedure. 5. City of Dallas Council Rules of Procedure. 6. City of Lewisville Charter Provision. 7. City of Denton Ordinance No. 93-079 establishing rules for appointments. S. City of Denton ordinance No. 92-115 establishing rules citizen for presentations. 9. City of Denton Ordinance No. 90-150 establishing rules for proclamations. 10. City of Denton Ordinance No. 90-026 Original Rules of Procedure. 11. Excerpt of Minutes from City Council meeting of March 29, 1994. At your March 24 meeting, you did not vote to change any of the present rules. Thus, you may wish to discuss the issues presented in my March 24 memo. Please let se know if you have any questions. "Dedicated to QaalUy Serviee' a +gendaNo 2.a.., Agendallef kw.kG *Q0 6 7 Honorable Mayor and Members of the City Council June 15, 1994 Page 2 Respectfully submitted, f Debra A. Drayov tch DAD:sf pc: Lloyd V. Harrell, City Manager Attachments f t 4 a I kwPD%%\COI\NENNU I.N t ' iyendaNo. AgeidaltemBt~l Dete - 3a d7 OFFICE OF THE CITY ATTORNEY MEMORANDUM TO. Honorable Mayor and Members of the city council FROM: Debra A. Drayovitch, City Attorney SUBJECT. City Council Rules of Procedure DATE: March 25, 1994 have It has been almost four years since your Rules of Procedure have been comprehensively reviewed and revised. Since 1990, y adopted three ordinances which revise the rules. While in the process of incorporating the three revisions to the rules into one a good idea to share with you some ordinance, I th Wight to it would consider. issues you may interest in aneisthat a s a shall leave mthe 1. who has na personal rules chambers when the Council is considering that issue. This is the pract. ice and I believe you would fbelawgood idea to past incorporate it into the formal rules. { 2. Amendment of the rules to provide that City Council subcommittees post agendas of their meetings. This is the practice you have been following over the past year, f and I believe it would be beneficial to have it adopted ~J as part of your rules. 3. Amendment of the rules to provide for the method by which councilmembers place items on the City Council agendas. At present, there is no written procedure for this except that Section 6.3 of your rules provides: The agenda shall provide a time when the Mayor Council any nbusiness rthat her fools should the deliberated upon by the Council. This provision does not address the situation where a councilmember telephones and requests that an item be placed on the agenda, nor does it state that the Council Se Lionn6i3member brings before mustCouncil sidep an it t t that the u, •Dedkaied to Quality Savke' , CL r s 9G No. e AQa► 9y` Dete " y oP6~ Honorable Mayor and Members of the City Council March 25, 1994 Page 2 Many other cities provide for procedures for councilmem- compiled Secre- rs t Jenplace nifer items agendas. helpfully h tary, the i attached summary of procedures followed by other cities. They range from authorizing one member to place an item on the agenda to requiring the Mayor or three councilmem-rs to request may wish to clarify your td sof an ire item in this r6gsird. 4. Arsendment of the rules to clarify that the pledge' osf allegiance shall be recited at regular council meeti. 5. Imendment, of the rules so clarify rules regarding citizen presentations work Finally, in reviewing the rules of procedures from other cities, I find that some have adopted limitations on reconsideration of items six the questspreconsider ti no in writing. a Anothert rule that Iureviewed provides that when a motion results in a tie vote, it is z%utomati- ton the next o consider agenda rwhen the full Council is present. youlmayplaced Should you have any questions in this regard, please give me a call. Respectfully submitted, Debra A. Drayovitc DAD:sf Attachment I I a. a A; i ApenOa~te 2 t"admes oate~:. ~f ScP 7 CiTY& DENTON, TEXAS MUNICIPAL BUILDING I OENTON, TEXAS 76201 / TELEPHONE (817) 566-8309 Ollice of the cly Secrelary MEMORANDUM DATE: March 2, 1994 TO: Joseph Portugal, Assistant to t C y Manager FROM: Jennifer Walters, City Secretary SUBJECT: Council Procedures for Agenda I s Per your request I have contacted several area cities regarding their procedures for Council placing items on agendas. j~wisville - Lewisville does not have a formal written policy but rather a legal interpretation of their Charter. Their City Attorney has indicated that three council members may request an yitem be placed on an agenda or the Mayor may make the request. When the agenda is printed, the item requested by Council or the mayor indicates such (i.e. requested by Council Members Smith, Wesson and Jones or requested by Mayor Eastwood). Plan - Plano req:ires two Council Members to request an item be placed on an agenda. Carrollton - Carrollton does nG` have a formal procedure for Council to place items on an agenda. Requests are made to the Mayor who then decides whether or not to place the iteal on the agenda. The Colony - The Colony allows the Mayor or individual Council members to place items on an agenda but matters voted on by the Council cannot be reconsidered within six months unless a majority of the Council requests, in writing, to reconsider the matter in question. Dallas - In Dallas, an agenda includes any item requested by any council member. The Mayor has to included requested items on an agenda within four weeks of receipt of the request unless withdrawn by the requesting council member. If a request is made by three council members, the item is placed on the next voting agenda. Please let me know if you require any further information. I I { I AQenOaNo..~~L~ AQendte 7f 4 . Date -SoF 7 ciryof DENTON, TEXAS MUNICIPAL BUILDING I DENTON, TEXAS 76201 I TELEPHONE (817) 5668309 Office o1 the City Secretary MEMORANDUM DATE: March 2, 1994 TO: Joseph Portugal, Assistant to t Cixy Manager FROM: Jennifer Walters, City Secretary 1 SUBJECT: Council Procedures for Agenda I s Per your request I have contacted several area cities regarding their procedures for Council placing items on agendas. Lewisville - Lewisville does not have a formal written policy but rather a legal interpretation of their charter. Their City Attorney has indicated that three council members may request an yitem be placed on an agenda or the Mayor may make the request. When the agenda is printed, the item requested by Council or the Mayor indicates such (i.e. requested by Council Members Smith, Wesson and Jones or requested by Mayor Eastwood). Plano - Plano requires two council Members to request an item be ,placed on an agenda. C4rrollton - Carrollton does not have a formal procedure for Council to place items on an agenda. Requests are made to the Mayor who then decides whether or not to place the item on the agenda. The Colony - The Colony allows the Mayor or individual Council members to place items on an agenda but matters voted on by the Council cannot be reconsidered within six months unless a majority of the Council requests, in writing, to reconsider the matter in question. Dallas - In Dallas, an agenda includes any item requested by any council member. The Mayor has to included requested items on an agenda within four weeks of receipt of the request unless withdrawn by the requesting council member. If a request is made by three council members, the item is placed on the next voting agenda. Please let me know if you requite any further information. qu- _ AgeMa No. Agenda I tan A_k&& d t Date 6-/7 COWCIL POLICY \ ACUDAS FOR COQVCiL XMIP03 All Agendas for Council seetin;s shall be approved by the mayor. Items initiated by city staff in eosplianeo with state •tstutea Or City Ordinances Shall be placed on the Agenda in the following manners STATUTORY AO OIDA$ This agenda consists of items which have previously boon approved by council in unanimous actions such a41 adoption of stow whleh are part or an approved Operating budget, Capital lmprovament Projects, annexation and zoning comes, or other previously approved actions vhlch1 o are required b law. e requires specific City Council action. o are delegated to the city Manager as long as he/she certifies it conforms to Council policies. txemplea of It*" on this agenda oral aids under 1100,000. These bids shall be placed on the Statutory Agenda only It city staff reconmends they be awarded to the lowest bidders slid in such a manner that If the lowest bidder Cannot comply with insurance or other requirements, City staff Son go to the Second lowest bidder vilhoat returning to Council for approval. Resolutions Authorising personal or professional services J Contracts under 150,000 ~-J Authorising submittal of grant applications Authorlaing peymant for overalls reimbursement Authorising relawrsement of excessive tax payments Ordinances Annexation and Seeing, vhich cases have boon pously approved at the time of public hearing by unanimous veto An Item may bs ramovod from this Statutory Agenda only by request of two Council members in the prallminery Open Memting, and then, only If the Item dote not Comply vith the policy guidellnes council has given to the City Manoger, CnMSb1rT XONVAt This agenda consists or non- controversial or •housekaeping" Items required by law. tramples of its" on this agenda aret k. i r f 1 ~gendaNO. 4U'OI~' Agendaltem L& We~ 7 fide ever $100,000 to placed on the consent these bids snail fce!, reeoa0sn4s they be Aq$rA6 only if City avsr4sd to the lovsmt bidden end in much a Banner that it the %ovast bidder cannot cosply with insurance at other requireasnts, city staff cart go tip he Seco d lorVest bidder approv. without returning also be % placed on this Dole source b biftide may sgands. c unga orders Men eentrovermlel ehangss to existing contracts Roeolutions Authorisinq personal or profsssio^.al serv!oa contract$ over 110,400 Authertslnq settlement of lawsuit Authorising interlocal sgrsesents for various services Mdorsinq psograas or Project$ (ususllY ether organisations') ordinances suppleuental appropriations tetabli0hlnq school pones or speed limits, or prohibiting parking Abandoning 04102ents toning ordinances in which at the tills of public hearing one of 0010 negative votem were east Approving Aaipeaific intersections flays ta be abet, removed from the Consent taksing such reequest prey staff *sabot, or Connell 0s by y on the e C ertaant Agenda, when the prior sakes iuooo lnvttatlon 1TVA .TOR 1"TWI0AL ONVOUATiOM toalaq caps Gad Planning items Them 1tesG are tronlferrad to co =61116 Ggends Pros the Planning and after the comsission's agenda %heolailoa Beefing. Planning and tonlhg :to" than ease to Ceunoli from the ordinance andrtheeSubdly! is ea ordinance toning Public meetings Annexations and Oisanneuatlens fudgsts and capital feprove"nt Pregrsas other public hostinno as required by low or 60 Called by CONhp11 s , I Y 4 p 1 ~gendaMo ~ - AAendait Oete / Receipt of Reports 8 0~6 7 Monthly financial Report rsraonnol Appointments Boards and Commissions Council Appointees Although the Iteas for Individual consideretlon are placed on tht Agenda in s ohrenalogleal order, "the mayor and council ray toys any item (oaaard or backvard if they feel it is appropriate, ooneral Disewalon Upon conclusion of the posted agende, the Mayor opens the )loos to citi:ane vlshlnq to address Council, the Mayor advised that cub act matter suet be City rslstedi one sub 16n awy bring up no more than three subjects) subjects are liaised to %bras alautte eachi and Council can receive the lnforsation, ask City Start to Look into the matter, or plies the tatter on a future agenda for di"ussien. Any other itess shall be placed on the Council Agenda only VPOA the request of at least tvo Council members. I III i II I ~ i. s. 4 I Ag ends lieet~,~r..asers,.~1+~'S PLANO CITY COUNCIL !lire -Ir 90067 WELCOME TO THE MEETING! Here are a few tips designed to help you understand the proceedings. 1. STATUTORY AGENDA: Vis in a list of those items which legally require council action. but by Council policy should be the City Manager's responsibility. The entire Statutory Agenda will be acted upon in one motion. To remove any item from this agenda for individual discussion, two members of Council must make such request in Preliminary Open Meeting! and even than, the only valid reason for removing such item is the possibility that one of Council's policies has been violated. 2. CONSENT AGENDA: This is a list of those items which are routine or roncontroversic: in nature. The entire Consent Agenda will be acted upon in one motion. To remove any item from this agenda for individual discussion, a citizen, the City Manager, or any Council Member may make a written or oral request to the Mayor or City Manager to hava such item or items removed. The Mayor will then order the item removed from the Consent Agenda and this item(s) will be considered individually. 3. Those wishing to appear before the Council on any items listed under Items for Individual Consideration should complete a "Request to Speak Before Plano City Council" card and present it to the City Secretary prior to the beginning of the Regular Meeting. Failure to register may result in not beinq allowed to speak until the conclusion of the council Agenda. 4. Anyone speaking before Council is asked to approach the microphone in the center of the Council Chambers and to first state their name and address for the record. Time restraints for speakers are listed on the Age;ida. e. Citizens will be admitted to the fire safety capacity of the council Chambers. 6. The Council and others in attendance will appreciate the simple courtesy of retraining from private conversations which distract from the business at hand. 7. NCouncil meetings may be etwork (TeleCable Channel A-30) 0 and live on the Plano taped-delay according etosthe following schedule: Channel A-30 - Nednesday following Meeting. - 8:00 A.M. channel A-30 - Thursday following Meeting. - 9:00 P.M. Channel A-30 - Sunday following Meeting - 1:30 p.m. COKE AGAIN 50091 Taut : 'd t.l60 066tIts, to ONUIs !0 AII3 W001 i' co04n•aaM!usr„umr*RImo7M aor -AN b agenda No. '1-NN1.S,e4LrE ' f+..:ics Agendalten~l F Q/l°s D#.MTDN u..' C Date W-C e Ip y i='817-sr~.- 6 " c7 - % COLONY, TEXAS rwaucu rION NO. WHEREAS, the City Council has adopted Roberts Rules of Order for the conduct of sessions, with the Mayor serving as Chairman; and WHEREAS, the City Council does agree that it is in the best interest of all concerned to es-abllsh guidelines for the preparation of an agenda for City Council meetings; and WHEREAS, the City Council does agree that a convent agenda would expedite the business matters of the Council; and WHEREAS, the City Council feels that citizens do have a right to be beard at Public Meetings and a procedure to insure this right should be established; and WHEREAS, the Home Rule Charter does not provide a procedure for the agenda preparation or for Citizen Input; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF THE COLONY, TEXAS: SECTION I • AGENDA PREPARATION 1. Regular Sessions are meetings held on the first and third Mondays of each month. 2. Special Sessions are meetings called on dates other than the first and third Monday of each month and shall be posted seventy-two hours prior to the meeting time in accordance with the Texas Open Meedags Act 3. The deadline for the posting of a Regular City Council meeting to be held on a Monday evo;ning shall be the Thursday before said meeting, at 5:00 p.m. The back up information for the Council and interested parties shall also be complete by this time. 4. The deadline for placing an item on the agenda k the Wednesday before said meeting at 12:00 Noon. Items placed on the agenda must t ufficient clarity to enable the general public to determine the nature of the issue for , Aderation and the type of Council action required. Compliance with the provisions of the Open Meetings Act is required in the preparation of the agenda. 5. Any ordinance other than those ordinances dealing vdth day to day standard pperadons of the City shall be brought before Cound once for discussion only, and a second time for Council consideration. For the purpose of this Resolution, the following f sball be considered standard operations: canvassing of an election, authorizing a contract, I f ApandaNo...~~Q,t~ _ ApenQalte h! ll qv r toning that has previously been discussed in a Public Hearing, annexations that have en previously dlscusMd in a Public Hearing, and any other items that may be deemed standard by the Council or the City Manager. The second reading of such ordinates may be placed on the Consent Agenda for Council action. b. Provided the above procedures are observed, items may be placed on the agenda by the following; A. The Mayor or Individual Council members. b. The City Manager may place items on the agenda dealing with the operadoas or administration of his/bet job dudes. C. The City Secretary may place items on the agenda dealing with the operations or administration of his/her job dudes. d. A citizen or property owner, through the mayor or an it dividual Council member. e.. A citizen, business or orgarsization by written request submitred to the Mayor or an individual council member with adequate back up information. if necessary, 7. Matters that have been voted on by the City Council shall not be placed on the agenda for reconsideration within six months, unless a majority of the City Council requests, in writing. to reconsider thti matt:r in question. 3 8. Mattets voted on brought back before the by the Council Council action n at the nein a tia votes SW xt meeting that a fuu Council automatically will be present SEC7RON 11 • PROCEDURE FOR REMOVAL OF ITEMS FROM AGENDA PRIOR TO POSTING 1. A written request to the City Secretary signed by any four Council Members to remove an •.m from the agenda can prohibit its placement on the agenda for consideration. The Council can exercise this power for two comecutive meetings. 2• Tb,e Mayor can verbally advise the City Secretary to remove an item from an agenda. He shalt be able to exercise this power for one meeting. 3. A list of all items removed from the agenda will be made available for Mayor and Council review with their agenda pa-ket I ii I 1 ;endaNo.~ AgendaIlemkiii~ ale M%- ~ SECTION M -CONSENT AGENDA !Z 7 Those items on the Council Agendawbich are considered routine by the Mayor, City Manager and City Secretary, i.e,, approval of minutes, grant deeds, grant of easements, final reading and adoption of ordinances, auditor's reports as to crib count. standard subdivision ag;reements, calls for bids, reports of administrative actions and proposals, leases and agreements previously approved in principle, ctc., shall appear imder "Consent Agenda". Unless the Mayor or a Council member specifically requests that item(s) be removed therefrom and Council action taken separately on said item(s), all items appearing under "Consent Agenda" shall be approved, adopted, accepted, etc., by one motion of the Council and a roll call vote. Such action will appear in the Council minutes in their proper form, i.e., resolution accepting grand deed or easement, adoption of ordinance upon final reading, etc. Those items specifiealiy requested to be removed from the "Consent Agenda" and acted on separately shall be approved, adopted, ..:cepted, etc., by separate motions of the Council and a separate roll call vote. SECTION IV " GENERAL CITIZEN INPUT 1. During each Regular Session of the City Council, held on the first and third Mondays of each month, citizens wishing to inform the City Council of problems or concerns will be given the opportunity to do so under the heading of "Citizen Input. Items posted ' t on the agenda, may not be discussed during Citizen Input'. 2. A list will be provided for citizens to sign prior to the meeting. 1 3. Each speaker must stand, identify himself, and limit his presentation to five minutes. 4. The Mayor does have the responsibility and the right to rule a citizen out of order and ask that he relinquish the floor. .J i. The Council cannot take action an a subject brought up during "Citizen Input", but may direct s!.aff to place on a future meeting agenda for action or may refer it to the proper City Department. SECTION V This Resolution supersedes City of The Colony Resolution No. 88.08 passed and approved on March 21, 1988. "3. PASSED AND APPROVED this awfllilmayor TOTPL A.03 F' f ~ugerAlaNo ~~enda~tem to ~~es t1l Dale-&/7! CITY COUNCIL !3 67 RMS Or PROCiDU CITY Or DALi.U, TEXPA section 1 &MORITT The charter of the City of Dallas. Texas, provides for open meetings of the city council at which reasonable opportunity shall be given for citizens to be heard under such rules as the council may provide. The Rules of Procedure establish guidelines to be followed by all persons in the council chamber, including members of the city council, administrative stiff, news media, and visitors. {City Charter, Chapter III, Fees. i and 101 i j i OFTICI OF TKZ CITY s=CRZTARY .1. cITY or DALLAS# TEMS I TY COUNCIL BOLAS Of PAOCEL J AGBIOt10!!'.'' .~,1!-• Ageedaltem,~i1(~~~~ PLtL~ro Date~~" ~ H station 2 7 MsETIMCs 2.1. Uqular Meetings. The city council will meet at 11:00 a.m. on the day the council members take office, and thereafter each Wednesday vat times set alid reasons. by (the City city council, unless Charter, Chapter 111, postponed or canceled . 61 2.2. special meetings. The city secretary shall call special meetings upon written request of the mayor, the city manager, or three members of the council. (City Charter, Chapter III, Sac. 7) 2.3. Public Notice. The agenda for all regular nestings and the notice listing items to be considered shall be posted by the city secretary on the City's official bulletin board in accordance with the Texas Open Meetings Act. {Art. 6252-17, Sac. 3A(f), Vernon's Texas Civil Statues) 2.4. Quorum. Nine members constitute a quorum except when the number of council members, due to vacancies, is reduced to less than nine, in which event a quorum consists of all the remaining council members. (City Charter, Chapter III0 Sec. 91 2.5. Cospolling Woodsmen. A less number than a quorum may adjourn from time to time and compel the attendance of absent members. (City Charter, Chapter III, See. 9) 2.6. city xamager participation. The city sanager, or acting city manager, shall attend all meetings of the city council city unless council excused* and shall y hmanager ave the a right to take part in all discussions, but shall have no vote. (City charter, Chapter VI, Sec. 2(6)) 2.7. City Attomy Participation. The city attorney, or designated assistant city attorney, shall attend all settings of the city council unions excused and shall, upon request, give an oiniont attorney shall either i to ethercity lcouncil's parliamentarian, JCity charter, chapter VII, Sum. 3(7)) 2.8. City secretary Participation. The city secretary or designated assistant city secretary shall attend all meetings of the y thcouncil and e city council. shall (Ckeep accurate ity Charter, Chapter ILIA p Sec actions taken b 3M) ;1" M w twwh ~ .r CITY Of p1►LUB, TEXAS OPTICS OF THE CITY SECRETARY .2. -IT Y I • `TY COUNCIL RULES Of DAOCLC I NendaNo 99 -lq Agendaltem f (es Section 7. XVITIYaS (continued) Date 1.5 o f'~7 2.9. Fitt MAW Participation. The city auditor or designated assistant city auditor shall be available in city Nall during all city council meetings to respond to inquiries made by the city council. Upon the request of any city council member, the auditor shall attend the briefing or deliberation of any specific agenda item. 2.10. Bseoutive sessions. The city council may meet in executive session when it Is scheduled by the mayor upon request by the city attorney, city manager, city auditor, city secretary, or any member of the city council and when it is in complitnce with the Texas Open Meetings Act. No vote shall be taken in an executive session on any matter under consideration nor shall any 1 city council member enter into a commitment with another respecting 5 vote to be taken subsequently in a public meeting of the city cou.:cil. The city council shall follow the letter and the spirit of the Texas Open Meetings Act, and closed executive sessions shall be kept to a minimum. 2.11. Smoking in the City Council Chamber. Smoking or carrying of lighted tobacco is prohibited in the city council chamber or in any other room in city hall where the city council is meeting. 2.12. Punctuality and Breaks, city Council members shall arrive at city council and committee meetings at or before the scheduled time for the meeting to begin. At the beginning of each city council meeting, the mayor shall announce the schedule for breaks and lunch to be taken during the meeting. 2.17. Briefing usetimgs. During briefing meetings city ~J council members shall retrain from calling on members of the public to speak unless arrangements with the mayor are made in advance of the meeting. ~ Rhm IA ~Mft v~ M WON OFFICE OF THE CITY SECRETARY CITY or DAI.LA.9, TEXAS i ,TY COUNCIL RULLS 01 PROM u ~gendaNo fl~9 +agendaile~n~l1~4°~ 4~fllCS oate.~/if /d-9'4 section 3 I6 0 6 y CODE 01 CO)MUCT 3.1. city council 1leabers. (a) During city council meetings, city council members shall assist in preserving order and decorum and shall neither by conversation or otherwise delay or interrupt the proceedings nor refuse to obey the orders of the presiding officer or the rules of the city council. (b) A city council member desiring to speak shall address the chair and, upon recognition by the presiding officer, shall confine discussion to the question under debate, avoid discussion of personalities and indecorous language, and retrain from personal attacks and verbal abuse. A city council member may speak no more than two times on any one agenda item, and each time will be limited to three minutes. After 5100 p.m., the time will be limited to two minutes, unless altered by majority vote. A council member may be recognized to exceed established limits upon passage of a nondebatable motion made by a council member. Responses by the staff or citizens to a council member's questions will not be included in the council member's speaking time. The chair shall take care that responses are brief and to the point. (c) A city council member desiring to question the administrative staff shall address questions to the city manager who shall be entitled either to answer the inquiries or to designate soma member of city staff for that purpose. City council { members shall not berate nor admonish staff members. J (d) A city council member, once recognized, shall not be interrupted while speaking unless called to ardor by the presiding officer, unless a point of order is raised by another somber, or unless the speaker chooses to yield to questions from another msaber. If a city council member is called to order while speaking, that member shall cease speaking immediately until the question of order is determined. if ruled to be in order, the member shall be permitted to proceed. If ruled to be not in order, the member shall remain silent or sake additional remarks so as to comply with rules of the city council. (e) City council meabers shall confine their questions to the particular matters before the assembly and in debate shall confine their remarks to the issues before the city council. (f) When theria is more than one speaker on the same subject, city council members will delay their comments until after all speakers on the subject have been hoard. ottICE 0? THE CITY SECRETARY -4- cITY or DALLAS, TEXAS v "TY COONCU RQL28 01 FROCLC i ~enOdNo. aQ6A~d!te section COON OF COYDCCT (continued) ate- '~[.fA--~Z 17 cri46 7 (g) City council members shall refrain from eating food inside the council chamber. 3.2. Administrative Staff. (a) Members of the of the City shall observe the same rules administrative of procedures and decorum applicable to members of the city council. (b) Although the presiding officer has the author!ty to preserve decorum in meetings, the city manager also is responsible for the orderly conduct and decorum of all City employees under the city manager's direction and control. (c) The city manager shall take such disciplinary action as may be necessary to Insure that decorum is preserved at all times by City employees In city council meetings. (d) All persons addressing the city council, including the city manager, other staff members, or members of the public shall be recognized by the presidinq officer and shall limit their remarks to the matter under discussion. (a) All remerks and questions addressed to the city council shall be addressed to the city council as a whole and not to any individual member. (f) No staff member, other than the staff member having the floor, shall enter into any discussion either directly or indirectly without permission of the presiding officer. OFFICE OF THE CITY SECRETARY -S- CITY OF DkLLA9, TZXA.9 ^ITY COONCIL AOLEB Of PROCZr-vj ~g Agenda No Agenda ~terd Bection i. CODE OF COYDGC! (continued) Date a-d &t~TC-*Ob r ,Ycf67 3.3. Citizens amd other visitors. (a) Citizens and other visitors are welcome to attend all public meetings of the city council and will be admitted to the city council chamber or other room in which the city council is meetinq up to the fire safety capacity of the room. (b) Everyone attending the seating will refrain from private conversations while the city council is in session. (c) citizens and other visitors attending city council meetings shall observe the same rules of propriety, decotva and good conduct applicable to members of the city council. Any person making personal, impertinent, profane or slanderous remarks or who becomes boisterous while addressing the city council or while attending the city council meeting shall be removed from tba room if the ■ergsant-at-arms is so directed by the presiding officer, and the person shall be barred from further audience before the city council during that session of the city council. If the presiding officer fails to act, any member of the city courcil say move to require enforcement of the rules, and the affirmative vote of a majority of the city council shall require the presiding ` officer to act. (d) Unauthorized remarks from the audience, stamping of feet, whistles, yells, and similar demonstrations shall not be permitted by the presiding officer, who may direct the sergeant-at-arms to remove offenders from the room. Aggravated cases shall be prosecuted on appropriate complaint signed by the presiding officer. In case the presiding officer shall fall to act, any member of the city council may move to require enforcement of the rules, and the affirmative vote of the majority of the city council shall require the presidinq officer to act. (e) Nn placards, banners or signs will be permitted in the city council chamber. Exhibits, displays and visual aids used in connection wit3i presentations to the city council, however, are permitted* video presentations requested by citizens as visual aids will not be broadcasted over cable television. (f) Citizens or ether visitors attending city council meatingm shall not bring food or drink into the city council chasbsr. OFFICE Of THE CITY SECRETARY -6- CITY of DAUMp TEXAS ] f. r r 4 C TY COUNCIL RULla OR PROcst s aoendiNa 11.019 pa_ tAee oated/ id seotiOn 3. CODS OF CONDUCT (continued) I0, or6 7 3.4. 20forcemeat, The city manager, as chief law enforcement officer, shall act as sergeant-at-arms for the city council, and shall furnish whatever assistance is needed to enforce the rules of the city council. i I FIN N M1/~~~.~1 OFFICE OF THE CITY SECRCTARY -I- CITY OF DAIJM, TRXAS ^ITY COUNCIL RULL8 Of FROCE'"U AgendaNO 14 Agendaltem ' G3 section 4 Date -ZC~ 070067 DOTIaa AYD IRIVILIGIS Of 1IZ I&I 4.1. seating Urraagement. City council members shall occupy the seats in Phe city council chamber assigned to them by the mayor, but any two or more members may exchange seats. 4.2. Right of floor. A city council member who d4sires to speak must be recognized by the presiding officer. No member shall address the presiding officer or demand the floor while a vote is being taken. 4.7. conflict of interest* A member prevented from voting by conflict of interests shall leave the city council chamber fdurinq the debate, shall not vote on th.m matter, and shall otherwise comply with the state law and city ordinances concerning conflict of interests. 4.4, Riqbt of appeal. Any mcaber may appeal to the city council from a ruling of the presiding officer. if the appeal is seconded, the member making the appeal may briefly state the reason for the appeal, and the presidinq officer may briefly explain the rulings but there shall be no debate on the appeal, and no other member shall participate in the discussion. The presiding officer shall then put the question, "Shall the decision of the chair be sustained?" If a as 12 ority of the members present vote "Aye", the ruling of the chair sustainedo otherwise, it is overruled. kk 4.5. voting. (a) Every member present when a question is called ~J shall vat* either "Yes" or "No" except on matters involving a l conflict of interests or the consideration of the member's own official conduct. (City Charter, Chapter III, sea. 101 (b) Attar the result of a vote is announced, a member may not change a vote unless before the adjournment of that meetinq, permission is given to change the vote by a majority vote of the members present. 4.61 Demand for Roil Call. Upon demand of any saber for roll call vots,,mad* before the result is announced, the vote shall be taken on the city council chamber voting machinist or if the machine is unavailable, the roll shall be called for yes and no votes upon any question before the city council. It shall not be in order for members to explain their vote during the roll call. OFFICE Of THE CITY SECRETARY -8- CITY Of DALLAS, TEXAS r I 'TY COUNCIL rIL AOI.Eb 01 PROM ~ VenddNO ~~1 I opendal(aRt~ ES' (coat nue(s) section 40 DG3I1• A1tD PAIVIL10E8 Of X133118 4.7. Personal Privilege, of personal privilege ilet shall ebe the. city council uncil on a question ~rity, character, or limited to cases in questioned, or r impugned• motives are avasiled, questioned, or impugned. 4.8. Dissents and Protests. Any jember shall have the right to express dissent from or protest against any ordinance, resolution, or other action of the city council and have the reason for the dissent or protest entered in the minutes. uchodissent or the city protest may be filed in writing, presented and secretary for placement in the minutes date later than the next sty council's regular agenda meeting following the action on the matter. 4.9. Mus" from htten4414e6 city council members are expected to attend meetings and stay in attendance during each reasons. at a city meetig. No setting member ixxcept shall for good and valid from attendance council 4.1o. sxousal Daring Meeting. No meafver should leave the city council chamber while in session without advising the presiding officer. Absence Deaause of Official Pity sasimess. It a city 4.11. council member is absent from a city cou:!01'. meeting because he or she is on official city business, s an officially ff ~ a~~ity need city seretary representative, the member may request record in the minutes for that neting that the member was absent because official business. wl 01'PIC! OF THE F THE CITY . SECRETARY -9" CITY 0! DALLAS, TEXAS I ° 9 f !Y COM(CIL ICU$ 01 PAOCLD.-J vendaNog A00dalterr bte section 5 22 ~6~ CRAIR AND DUTIls 5.1. chair. The mayor, it present, shall preside as chair at all meetings of the city council. In the absence of the mayor, the mayor pro tam shall preside. In the absence of both the mayor and mayor pro teat the deputy mayor pro tam shall preside. In the absence of all threat the council shall elect a chair. It the mayor vacates the chair during a neetinq, and the mayor pro tea or deputy mayor pro tea is not available, the mayor says subject to the approval of the city council, appoint a temporary chair. The first adjournment puts an and to this appointment. (City Charter, Chapter Me Sacs 2 and 11) 5.2. Call to Order. The meetings of the city council shall be called to order by the sayor, or in the mayor's absence, by the mayor pro tea or in the mayor pro tea's absence, by the deputy mayor pro tan. In the absence of mayor, mayor pro tea, and deputy mayor pro teat the meeting shall be called to order by the city secretary. 5.2. 'reservation of Order. The chair shall preserve order and compliance a, call sae hemargeont-at-a as online newberscinedeebbate to the compliance with the rules question under discussion. 5.40 questions to bta stated. The chair shall state all questions submitted for a rote and announce the result. A roll call vote shall be taken when requested by a member in accordance with Feragrsph 4.6. 5.5. Call for assess. The chair may call for a to minute recess at regular intervals of approximately one hour at appropriate points in the meeting agenda. rur~ f.. ~.f•wwao~a o.n. r OrTICS Or THE CITY SECRETARY .10. CITY or DALW , TEXAa p '-TY COUNCIL RULES Of ?ROCED"I gendaNo f late da .L Yes Section s -14 OlDIR of eoelrus 6.1, Agenda. (a) preparation and Distribution. The order of business of each meeting shall be a$ contained iu the agenda prepared as followss (1) The agenda shall be a listing by topic of subjects to be considered by the city council, and shall be delivered to members of the city council in advance of each sooting in accordance with the directives of the city council. (2) The mayor shall determine the contents of the agenda relating to policy items. The mayor shall transmit these items to the city manager in time for distribution to the city council at the same time operational item are distributed. (7) The city manager shall present the operational agenda to the city council. (City Charter, Chapter III0 Soo. 17(a}(i}i(e}) i s i i OFFICE OF TKE CITY SLCMARY •11. CITY O! DA IMe TEXU ( Y COUNCIL R4LL8 OF 7ROCIDt Venda NO 4gendalferr~ Q Date 147 y section f. ORDER 01 BCSIM1811 (continued) 6.1. Agenda. (continued) OTfS (b) Briefing Xestings. On the first and third Wednesdays of each month, the meeting shall begin in the morning at 9:00 a.m. The city council shall present any proclamations or other recognitions scheduled for the day. At the conclusion of the proclamations, the briefings scheduled for the day will begin. The city manager will present options and recommendations at the end of each policy briefing. Briefings will not exceed one hour per item with not more than 20 minutes for presentation and 40 minutes for discussion. An extsnsion of discussion in 10 minute segments may be provided by majority vote. A council member may speak no more than two times on any briefing item, and each time will be limited to five minutes. (e) "voting Agenda Kestingr. On the second and fourth Wednesdays of each month the meeting shall begin at 9100 a.m. with an agenda hearing at which the city council shall near speakers who wish to consent on utters that are scheduled on the city council's votinq consent and individual 'zoo agenda for that day. The city council shall also hear open microphone speakers. Speakers shall appear in accordance with applicable rules established in Subsection 6.7 of these Rules. Upon completion of any speakers allowed under Subsection 6.3 to speak at the beginning of the meeting, the city council will consider the minutes, the consent agenda, and individual items for consideration until noon when they shall recess. At 1100 p.m. the city council shall reconvene to genda. Public hearings will be set to begin at resume the votinq agenda!* 2:00 p.m. At the completion of the public hearings, the city ` council shall resume its voting agenda. city council consideration E` of voting items on the agenda, including hearing speakers, will be limited to 20 minutes for each item, with the consent agenda counting as one itam. Briefings will not be scheduled for voting days except for emergencies. Voting items will not be scheduled on briefing days except for emergencies. (d) VIM Wednesdays. When a fifth Wednesday occurs in a month, the city council meeting may be used for special workshops, plain inq sessions, or other matters as agreed between the city manager and the city council. (a) The times specified for speakers and city council activities at the briefing meetings and the voting agenda meetings may be adjusted on days when the city council determines to hold an evening meeting. {YLLt w.,.~..r.r.~ ...Y OrrICE Or THE CITY S6cRETARY -12- CITY Or DALLAS, TEXAS v r .TY COUNCIL ROLLS Of a8oCt1 2 +~endaNo, u or AgeedaltemgcilP~rs 6e4tioa 6. ORDRI Or 6CSIXISS (continued) 6.7. Presentations by X4abers of Counoll. The agenda shall include any item that any city council **Wmr requests be brought before !leer city oenmoll. TM mayor shall include an such requests on the agenda within tour veeks of receipt unless withdrawn by the council member. If requested by three council members, the item mist be placed on the nee- voting agenda. Council members stall notify the sayer, all council semberd and the city manger of the item no later than noon on the !':iday before the regular wadnerfhy agenda meeting. 't . Oruro i~ ruwr~.rr rw OFFIC! Or THI CITY 82CMARY -17- CITY Of DALLAS, TLXAS f I': 4 -TY COUNCIL RULES Of nxxar A ~gendaNo.4~•~Ig Agertdal(em ~ 3action 6- ORDEE OF 110SIVISa (continued) i~te I~-q1~ ~s 67 6.2- lreeeatatiORe bZ xembers Of Coua011. The agenda shall include any item that any city council somber requests be brought before the city oeamoll. The mayor shall include an such requests ocs the agenda within tour weeks of receipt unless withdrawn by the council somber. It roquosted by three council members$ the item oust be placed on the next votinqq agenda. Council members shall notify the mayor, all council sonamrs and the city manNer of the itos no later than noon on the Friday before the regular Wednesday agendc a"Ung. OFFICE OF THE CITY SECRETARY -ll- CITY OF DALLAS, TEXAS C Y COUNCIL RULZ9 Of MOM 914-014 4gendaltem,~f'~'~lc'~i~ seotioa 6. ORDlR Of 5981WISI (continued) Qa1A Z r 6.3. Citisea speakers. At briefing meetings and voting agenda meetings, a person may address the city council concerning voting items on the agenda or may present a subject for tho city council's consideration during the open microphone periods in accordance with the following rules: (a) speakers to Register. A person wishing to address the city council must first register with the city secretary and provide the followinq information: Name, residence address, daytime telephone number, the subject matter to be presented, and whether the subject is on the current city council meeting agenda. A person say register either in person or by telephone. The earliest a person may register for an upcoming city council meeting is the beginning of the next regular business day following the registering to address previous the city council ts 9s0 a.m. of The the deadline for day of the meeting. (b) Kaaager mat Coataot speaker. On the Tuesday before the Wednesday city council meetinq, the city secretary will provide the city manager with the registration information of persons who have fegistred up to that time. The city manager may direct a member of the city staff to contact the person to try to resolve a problem. Contact by a suggest that the person shbould not apcity pear and address the city council. (c) speaker Rules. In order that the city council may properly consider each matter brought to it by citizens, speakers j are asked to observe the following rules: (1) Only one person may approach the sicrophons at any one time, and only the person at the microphone will be allowed to speak. (2) There will be no substitutions o= pooling of speakers. (3) Speakers must aadreas their comments to the refer to individual s city co cil meaber by v ame. staff. speakers may rather (4) Speakers ay file copies of their remarks or supporting information with the city secretary. The city secretary will make the information available to the city council and city manager if requested. OFFICE OF THE CITY SECRETARY -14- CITY OF DALLAS, TEXAS v C..fY COUNCIL RVLZS Of PROCLDL. s 98ndaND 4oendalte ~,y Section i. ORDER OT MI M I (continued) 6.3. Citisen Speakers. (continued) T- (5) A person who addresses the city council during a public hearing must limit remarks to the specific subject matter being considered by the city council in that public hearing. (6) Dallas citizens will be allowed to speak before / nonresidents. (7) Any person who has addressed the city council at either a briefing meeting or a voting agenda meeting in the preceding 30 days, excluding specking at a public hearing, may only speak during the open microphoos period at the end of the city council meeting. (d) Time Limits on voting Items. The length of time a person will be allowed to speak on voting items at city council meetings will be determined according to the-,following ruless (1) A person who registers to speak on a voting item, other than a public hearing, will be called on at the time the item is considered by the city council, subject to the time restraints set forth in Subsection 6.1(e). A person who registers to speak on multiple voting items must speak on all items at the time this first item for which the speaker is registered is considered by the city council. Speakers will have a maximum of three minutes to speak regardless of the number of voting items they wish to address. The mayor may determine the order in which speakers are called. The order in which speakers are called is not ~J required to be in the order that items appear on the agenda, nor are all speakers on a particular item required to be called at the same time. (t) The mayor may impose more restrictive time limits on voting items that are not public hearings, but for which a large number of persons register to speak. (3) For called public hearings concerning applications to change zoning, to remove a flood plain designation, to change the name of a street, to use park land for another purpose. and similar cases, each person who registers will have a maximum of three minutes to speak, or if the city council approves by a majority vote, each side of the issue will be allowed a maximum of 15 minutes to make a presentation. rifer ti ar OFFICE Or THE CITY SECRETARY .15. CITY OF DAl.Ld.7, TEXAS I '.-lY COUNCIL RULES OF aROCM j ~gendakoq Apeadaitern ulr,~tPratdures Date Section i. ORDER OF BUSINESS (continued) 2 $ O^ 6.3. Citizen speakers. (continued) (4) For other called public hearings, including annexation, benefit assessment, budget, community development block grant, development code amendments, thoroughfare alignasnt, thoroughfare plan, and other specially called hearings, each person who registers will have a maximum of three minutes to speak. The mayor may impose more restrictive time limits on public hearings for which a large number of persons register to speak. (s) Closed Public leanings. A person will not be permitt3d to address the city council during the consideration of a zoning ordinance placed on the agenda on which a public hearing has boon held by the city council if the public hearing has been closed. (f) open fticropboss. The city council will provide an opportunity for citizens to present concerns or address issues that are not matters for consideration listed on a posted meeting agenda during an "open microphone" period at city council meetings, subject to the following rulos3 (1) Five persons may speak on any matter, including an agenda item, during an open microphone period at the beginning of each city council meeting. An open microphone period will also be provided after the city council has concluded its agenda, at which time all speakers not heard earlier in the meeting say speak. (2) Each speaker may speak only once, and the l length of time a person will be allowed to speak during the open ~J microphone period is three minutes. It a large number of speakers register for the open microphone period, however, the mayor say with the concurrence of a majority of the city council, impose more restrictive tine limits in order to allow the maximum number of persons to speak. (3) The order in which speakers -eill be called will be determined b the mayor, except that persons who have not spoken at a city council nesting in the past 30 days will be called first, OFFICE OF THE CITY SECRETARY .16. CITY OF DALLAS, TEXAS n e 0 • 5 j rY COUNCIL RULES Of PROM 1 Agendalt ~ pate L7' Section S. ORDER OF E08IN168 (continued) 2~ L 6.3. citizen speakers. (continued) CJ (g) During designated speaker times city council members may ask factual questions or make a brief acknowledgement of speakers. Speakers will have one minute to respond. More time may be granted to the speaker for a response at the discretion of the mayor or by a nondebatable motion approved by the city council. Council members will refrain from debate on any Item during time allotted to speakers unless a specific time is granted by the mayor or by a nondebatable motion approved by the city council. OFFICE OF THE CITY SECRETARY -17- CITY or DAUM, TEAS t A rY COUNCIL RULZS OF PAOCLD''I ~gg6daMo.2~-~/9 _ AgondaItam ~sfldl i~ s.atioa 6. ORDIR OF BUNIxnss (continued) Dale 6`y~ 3Oafd'r 6.4. Communications to Mayor and City Council. The city manager shall provide the city council with an analysis of major items to be acted upon by the city council at its meetings. The analysis shall be delivered to the city council members preceding the meeting at which the item is to be discussed. 6.5. Ozal council's attention roreactionmsay be Matters orally requiring by the city manager. If matters have developed since the deadline for delivery of the agenda, the city manager, or any city council member, may make an oral report to the city council, but formal action, if required, shall be delayed until the next meeting. 6.6. Public aearings. the city council s agenda mtoabe hold latsleast ltwo weeks hbefore the (a The City city council must vote on the matter, except for zoning and assessment hearings. (b) By request of a majority of tho city council or by the mayor, the city manager may schedule a public baring on the same day or within two weeks before the time that a vote must be i taken on the item. hold the vote on the `iteem asyabe placedeoni heiagendaetwo weeks ailer the openinq of the public hearing. (d) The city council may schedule public hearings at times other than its raqular meetings when it determines that the matter to be heard is a significant issue that requires more time ~J than is available at regular meetings. The mayor may call an advertised public baring at a specified time on any matter. OFFICE OF TKE CITY SECRETARY -Is- CITY or OM L O TEXAS Y ..rY COUNCIL RDLta or PROCED j Vend&No, yt ! Agendattsrn~lltS ~p~ouca'urr~ oatti 94 Section 7 3 1(YP6 7 CONSIDERATION Or ORDINANCES# VASOLUTIous AND WVIOXS 7.1. rriated Form. All ordinances and resolutions shall be presented to the city council only in printed fora. 7.7. City Attorney to Approve. all ordinances shall be approved as to form by the city attorney. (City Charter, Chapter VII, Secs. 7 and 4) 7.7. Distribution of Ordinances. The city manager shall prepare copies of all proposed ordinances to be available for distribution to all members tit the city council at the meeting at which th' ordinance is introduced, or at such earlier time as is appropriate. 7.4. Was of Order. The most recent edition of Roberts Rules of Order Revised shall qovern the proceedings of the city council in all cases, unless they are in conflict with these rules. i ~-J W W. U. OFFICE Of THE CITY SECRETARY -19- CITY Or DALLAS, TEXAS i 'W. L ti f gPOaaao ~ ' ~9 .TY COUNCIL ROLES 07 PROCai : agendalterr~L~GS fprecec~Yts Date 49-P6 eeatioa 7. ORDIMUC36, R36OL4TIOV4 KVD XMIONS (continued) 7.5. Order of Precedence of xotions. The following motions shall have priority in the order indicated: 1. Adjourn (when privileged) See notes 1 i 2 2. Take a recess (when privileged) See notes 1 i 3 3. Raise a question of privilege 4. Lay on the table s. Previous question See note S 6. Limit or extend limits of debate See notes 3 i s 7. Postpone to a certain time See note 3 8. Commit or refer Sae note 3 9. Amend Sae notes 3 i 4 10. PoNstpone indefinitely See note 3 11. Main motion vote ie The first two motions are not always privileged. To adjourn shall lose its privileged character and be a main notion it in any way qualified. To take a recess shall be privileged only when other business is pending. t Hate 2e A motion to adjourn is not in orders 1) i When repeated without intervening business or discussions 2) when made as an interrupticn. of a member while speakinge 3) while a vote is being taken. l Note 31 Can be amended - others cannot be amended. Note Ii A motion to aaend shall be undebatable when the question to be aaanded is undebatable. Mote 3e Two-thirds vote of members present required. OrrICE Or THE CITY SECRETARY -20- CITY OT DALIA9, TEXAS +egendaNo -qt!-(O 14 ~.1TY COUNCIL RULE$ 07 OROCED..aa Agodaitem l +f udolm Dote t' s Q a7 Station 7, ORDIMANCaS, RESOLUTIONS AND xOTIONS (continued) 7.6. tecamaldaration, A motion to reconsider any action of the city council may be made not later than the next succeedinq voting agenda meeting of the city council. Such a motion may only be made by a member who voted with the prevailinq side. it can be seconded by any member. No question shall be twice reconsidered, except by unanimous vote of the city council, except that action relatinq to any contract may be reconsidered at any time before the final execution thereof. 7.7. The frevious Question, when the previous giestion is moved and seconded, it shall be put as follows: "Shall the main question be now put?" There shall be no further amendment or debater but pendinq amendments shall be put in their order before the main question. If the motion for the previous question is lost, the main question remains before the city council, An affirmative vote of two-thirds of the city council members present shall be required to approve the previous question. (To demand the previous question is equivalent in effect to moving "that debate now cease, and the city council immediately proceed to vote on the pendinq motion." In practice, this is done with the phrase "Call for the Question," or simply, saying "Question.") 7.9. titharaval of Motions. A motion may be withdrawn, or modified, by its mover without askinq permission until the motion has been stated by the chair. if the mover modifies the motion, the seconder may withdraw the second. After the question has been stated, the mover shall neither withdraw it nor modify it without the consent of the city council. 7.9. Amemdmttmts to Motions. No proposal of a subject different from that under consideration shall be admitted as a -J motion or amendment to a motion. A lotion to amend an amendment shall be in order, but one to amend an amendment to an amendment shall not be in order. 7.10. Appropriations of xamelo Before formal approval by the city council of motions providing for appropriation of tansy, information must be presented to the city council showinq the purpose of the appropriation and the account to which it is to be credited, to addition, before finally acting on an appropriation, the city council shall obtain a report from the city manager as to the availability of funds and the city manager's recomaandations as to the desirability of the appropriation. wlr IM wu OMPs.r W... OFFICE OF THE CITY SECRETARY -71. CITY of DALt.N30 TEXAS 1. r i !TY COUNCIL RUUS OF pROCE Age data qy 0 6 Section 7. OADI14111Cie, RE80LUTIOIie WD iIASIOIIe (continue~d)- 7.11. Deferral of Agenda Itsms. (a) A city council member may deter, until the next city council voting agenda meeting, a voting item appearing on the city council agenda by delivering a written list of the agenda item numbers to be deterred to the city secretary before 9:00 a.m. of the city council meeting day, unless the item: (1) previously appeared on a city council meeting agenda and was deferred by request of a city council members city council briefing ameeting within the present six monthhs at which a quorum was present during at least part of the briefing on that item or (3) is a public hearing or was previously discussed at a public hearing before the city council. (b) A majority vote of the city council is required to: (1) deter an agenda Item described in subsection (a) (1), (2), or (3): or (2) defer an agenda item to a time later than the next city council voting agenda meeting. (c) The city manager may delete agenda items by delivering a written list of the agenda item numbers to be deleted to the city secretary before 9:00 a.m. of the city council meeting day. meets da (d ):o later than 9:30 a.m. of each city council ~ - J entrance to the city city secretary council chamber in shall post, 6 a Noarth,~ta list each all agendm items deterred by a city council member or deleted by the city manager. The city secretary shall not include on this list, an item described in subsection (a) (1), (2), or (3). council ssm:bers roand the convenience city c council i member should announce the intent to defer an item on the agenda as soon as that determination is made. ' .YIN 1ti 1/Mla.~r.r.~ ~M OFFICE OF THE CITY SECRETARY •22. CITY or DALId1.90 TEXAS 1 fY COUNCIL RULE$ or pRoczC s +pendANO A9eed81fertl$U411AQZAW section 0 (,PIP 3$ O'67 VOTE/ RZgOIRXD Approval of every ordinance, resolution, or motion shall require on final passage the affirmative vote of a majority of city council members present, except that the City Charter, and certain state statutes impose other voting requirements on various questions. In addition, these rules set forth certain instances in which the number of votes required is greater than a majority of all members. As a matter of convenience, questions on which the voting requirement is varied by the City Charter, State statutes and these rules are listed below: e.1. Charter and State Requirements. (a) Removal of Certain Officers - tea votes. Removal of the city aanager (unless otherwise provided by contract) or removal of the city secretary or city attorney during a term of office, requires a vote of two-thirds of all members of the city council. (City Charter, Chapter Ir1A, Sec. It Chapter VI, Sao, 1; ' and Chapter VII, Sec. 11 (b) Establishment of Departments - Twelve Votes. Ordinances creating or making any change in a department require approval of three-fourths of all members of the city council. (City Charter, Chapter X. Sec. 1) (c) Changing Paving changes in plans for paving assessment require a Plans vote eof all moobars of the city council. (Art. 1105b, Sec. 10, Vernon's J Texas Civil Statutes) (d) Rx"Isiom of xsmbsrs - Tea votes. Expulsion of member of the city council requires an affirmative vote of two-thirds of all members of the city council. (City charter, Chapter III, Sec. 14) Chan as in toning classifications, ifddenied by the city oplan commission or where a hearing is held by the city council and the change is protested by owners of 201 or norm of the area within 200 foot of the affected property, or within 200 feet of the front or to the rear of the property subject to rezoning, suet have the approval of throe-fourths of all members of the city council. (Art. 1011e, Vernon's Texas Civil Statutest City Code, Chapter 51, Sec. 32-104) OFFICE OF THE CITY SECRTTARY -23- CITY OF DALLAS, TEXAS ih y } k ~-`1-i11--%---- _TY COUCIL RQLLY Or PROCtI A WUNO Agenda t8m eeotioe e. voTes ReQoIReD (Continued) 3 a{'67y 8.2. Cit? council Ru164, Requirements, the Number Prevent. city Rules - Tea votes or Lose ending an affirmative vote of two-thirds of the members present. (Rules of Procedure, 101 (b) special Meeting - Three totes. special-sestings may be called by the mayor, city manager or any three city council members. (Rules of Procedure, 2.21 om the rumberc frees t ~iAn affirmative vote Votes or Loss Depending members present is required to approve the previous question. (Rules of Procedure, 7.71 Less Depending oni the oNumbere resent. Two-thi ds vote e of stembers present. (Rules of Procedure, 7.7) i i i i ,M +w+rrn.r.r w OrrICE Or THE CITY SECRETARY -24- CITY Or DALLAS# TCXU I .TY COUNCIL ROLle OF pROcto_ .2 4QendaN4 _ r aAendaltamla=s Gate - ZiL -~94! section $7a-&b7 CITY COUNCIL COXKITTNIS 9.1. Co!$ittees Establisbed. (a) The followinq standing committees of the city Council are established: (1) Arts and education committee; (2) business and commerce committee; (3) Finance and municipal affairs committee; (s) Health and human services committee; Legisative committee; (6) liinorityy and vosen ovned business entsrprises committee; (7) Neighborhood redevelopment committee; (8) Privatization committee; (9) Public safety committee; and (10) Transportation committee. stand area of responsibility that areoreferredstolit by theme ty council, the city manager, or an individual city council member. A standing unncil couo bumtayabcommitteet recommendations is notinecessary e for city matter to be placed on the city council agenda. The committee chair may make a statement on behalf of the committee on an item in a briefing or voting meeting of the council. t' 4.2. Appointment* three members (a)oP st:nd city committee cshall consist of not less than mayor shall also appoint y o appointed by the mayor. The stchair of anding each committee. only city council m s may serve vice nq committee. The from the various s yytanding comymittees, and reassign members to and 9.38 Cowaittee Xsetiags. (a) Standing committees shall meet on the first or the second Konday of each month unless the chair cancels this meeting or establishes another meetinq time. The chair may elso schedule additional meetings but such meetings may not excetd tvo each month unless called by the mayor or the council. W" if ~Mwftw,= waft OFFICE OF THE CITY SECRETARY .25. CITY OF OALiAS, TEXAS I I t TY COCxCIL R9Lt6 OF DROCEL .R vgdaNo.`~ AgS rida6_/cstaB~,s section 9. CITY COUNCIL COXXITTiis (continued) i (b) The chair of a committee Must place an item on the agenda of a committee meeting at the request of any three Meabers of the committee. The request must allow for at least 72 hours public notice that the item will be considered at the committee meeting. (c) A majority of the members of the committee constitutes a quorum. Committee meetings must be conducted in accordance with the Texas Open Meetings Act. Committees may also, as approved by the mayor or the council, conduct public hearings to receive public comments." 9.4. Ad too Committees. The mayor may appoint ad hoc committees from time to time to study and review specific issues. The mayor shall determine the number of members and appoint a chair of ad hoc committees. The ad hoc committees shall be established for a designated period of time which may be extended by the mayor and shall meet as needed. 9.5. (Reserved) I 9.60 Agenda and Information. Before each committee meatinq, the city manager shall provide an agenda and supporting information for each committee meetinq, to committee members and the public. Items may be schedule(d) on the agenda for committee briefing by the chair, the city council, the city manager or the mayor. 9.7 (Re sealed) i ~ I I i I W N .r w..r►~~r.r ►.r OFFICE OF THE CITY SECRETARY -26. CITY OF DALLAS, TEXAS r .TY COUNCIL ROLES Of PROCEI to ApendaNO AgendaItemfiglu di'Ccs Dal wL- gel section 10 39 ofO ROIJs SDSPRNSION OR AXIND M--w 10.1. Suspension at Rules. Any provision of these rules not governed by the City Charter, City Code, or state lav may be temporarily sunpended by a tiro-thirds vote of the members of the city council present. The vote on any such suspension shall be taken by yeas and nays and entered upon the record. 10.2. Aaeadssst of Rules. These rules say be amended, or new rules adopted by a majority vote of the members of the city council present. r OFFICE Or THE CITY SECRETARY -27- CITY Or DALLAS, TEXAS r ,TY C07RCIL RULES Or PROCEL g VnWiD q -0! _ nts' Ageodaliem.i aate~-1 Inux TO HCTI0118 q0 0' 67 section 1 >1UMUTT . . . . . . . . . . . . . . . . . . . . . 1 section 2 KEITZNQS 2.1. Regular Meetings . . . . . . . . . . . . . 2 2.2. Special Meetings . . . . . . . . . . . . . . . . . 2 2.3. Public Notice . . . . . . . . . . . . . . . 2 2.4. Quorum . . . . . . . . . . . . . . . . . . . . . 2 2,S. Compelling Attendance , , , 2 2.6. City Manager Participation . . . . . . . . . . . . 2 2.7. City Attorney Participation . . . . . . . . . . . . 2 2.8. City Secretary Participation . . . , . . . . , , , 2 2.9. City Auditor Participation . . . , , . , , , , , , j 2.10. Executive Sessions . . . . . . . . . . . . . . . . 3 2.11. Smoking in the City Council Chamber . . . . . . . . 3 2.12. Punctuality and Breaks , , , , , , , , , , , , , , 3 2.13. Briefinq Meetings . . . . . . . . . . . . . . . . . 3 Section 3 CODS OF COWDOCT 301. City Council Members . . . . . . . . . 4 3.2. Administrative Staff . . . . . . . . . . . S 3.3. Citi=ens and Other Visitors . . . . . . . . , 6 3.4. Znforcement . . . . . . . . . . . . . . . . . . . . 7 section 4 DOTIss MW MVILEOSS OF JUMIRM 411. Seating Arrangement . . . . . . . . . . . . . . . . 8 4.2. Right of Floor . . . . . . . . . . . . . . . . 8 4.3. Conflict of interest . . . . . . . . . . . . . 8 4.4. Right of Appeal . . . . . . . . . . . . . . . . . . b 4.5. Voting . . . . . . . . . . . . . . . . . . . . 4 4.60 Demand for Roll Call . . . . . . . . . . . . . 8 4.7. Personal Privilege . . . . . . . . . . . . . . . . 9 4.8. Dissents and Protests . . . . . . . . . . . . 9 4.9. Excusal from Attendance . . . . 9 4.10. Zxcusal During Meeting 9 4.11. Absence Because of Official City Business 9 seotioa 6 own MW Dulm Sol. Chair . . . . . . . . . . . . . . . . . . . . . 10 5020 Call to Order . . . . . . 10 503. Preservation of order 10 S.4. Questions to be Stated 10 S.S. Call for Recess 10 MOM OFFICE OF THE CITY SZCRZTARY -28. CITY OF DALLAS, TEXAS x 4 . j g0n0a14U Q -O - ,.,.lY COUNCIL ROLES OF PROCIDti..a ~gendaltem~ 6ocec4*Vs Date 6 ` / IND:: To eeCTloNs q1 Of 67 section 6 ORDIR Of 3951nss 11 6.1. Agenda . . . . . . . 6.2. Presentations by~Members of Council . . • . ' ' • 13 14 6.3. Citizen Speakers . . . ' ' ' . ' ' . . is 6.4. Communications to Mayor and City Council is 6.5. Oral Presentations . . • • • • • 1s 6.6. Public Hearings . . . . . . . . . . • • • • ' ' ' section 7 COksIDIRATIOM or ORD11"Cis, RisOLUTIONS MM WXIOVs 7.1. Printed form . . . . . • • . . . ' ' . ' . . 119 9 7.2. City Attorney to Approve . . • • . ' ' ' ' . . . 19 7.3. Distribution of ordinances . . • . ' ' ' ' ' . . 19 7.4. Rules of order . . • • • • • ' ' . . ' . ' . . . 20 705. Order of Precedence of Notions • . • ' . ' ' ' . 21 7.6. Reconsideration . . . . . . . . . . . • • ' ' . • 21 7.7. The Previous Question . . . . . . . . • • ' ' ' . 21 7.8. Withdrawal of Notions . . . . • • • . ' ' ' ' . . 21 7.9. Amendments to Motions . . . . . . . . . . ' . 21 7.10. Appropriations of Money . . . • • • • ' ' ' . ' . 7.11. Deferral of Agenda Items . . . . . . . . . 22 section a VOTis "2011ty 23 8.1. Charter and State Requirements • • • ' • ' ' ' ' 24 8.2. City Council Rules Requirements . • • . • • ' ' ' section 9 CITY CO MOIL COXXIS'MIS 2S 9.1. Committees Established . • . • • • ' ' ' ' 2S 9.2. Appointment . . . . . . . . . . • . ' . ' . • . 25 99..43.. Committee Hastings . . . . . . . . • . . ' ' . . 25 Ad Hoo Committees . ' • • • • . ' . ' ' . . . 95(Reserved] . • . • . • . ' . . ' . ' . . . . . 26 9:6: Agenda and information . . . . . • • . . . . • 26 9.7(Repealed) . . . . . . . . . . . . . sootiom 10 Rum s9sp1MSIOM OR I, UNDUM 27 10.1. Suspension of Rules . . . . . . 10.2. Amendment of Rules . . . . . . . . . . . . . . 27 ~,Mpb.. W ..r Or?= OF THE CITY SLCMARY -29- CITY OF DAL1JIs 0 TLXAB ► tira •,y., 1 Fax Transmittal Memo 7672 © Ne y►yw„ 'rnar~ try De NeK s` Secfei rtr rim 0 00 Ch" k1% 1-1 ) I FOR IF ;000" 0 341x- 2l1q- 3y it o^aw Se~e~l1rCf: r SQL S eC'EIJ 016PNO , OoM*w ❑ar", Qcv"'&I.v► M Q Q'41 h ~ 3 . e \ ~ ~ Q ` Q US ~ Sp ~ e i cl,l Q tMCt' Dr;~s t(Lh lok- Calle& 10 fy\L or) Cify Mrcno54r, or ti-4eV% -t1.~. Cok~c 1 L3~ .~kt$ beep ksed 4~ r acyu gpend9No 9~ Aefidall a~ Section 3.09. Meetings of the city Conn, cil. Dome y The City Council shall bold at leeat two regular meetings in each month at a lime to be 7 flied by it for eugh regular meertags. and may hold as many additional meetings during the month u may be oeeessary for the transsrtion of the business of the city and its Citlrens. All mfeCings of the City council shall be public, and shall be held at the city hall, except that the city couuCil may designate another plrce for such meetings. Special meetings shall be called 113.09 LEWISVILLE CHARTER by the city secratary upon request of the mayor, city manager, or a majority of the members of the Council. All meetings shall be held in compliancy with open meetings laws of the State or Texas and no dosed or executive meetings alai) be held unless the City council has first been con- vened in an open meeting or swim for which lawful notice has been given and during which open rn"tingor session thepresidingoilicer has publicly announced that a closed or executive meeting or aea:ion will be held and identified the section or sections under the open meetings laws of the State of Taws authoritiag the holding of such closed or executive segaion. No final action or vote with regard to any matter Cenddered in the dosed meeting shall be made except in a meeting which Is open to this public AA where the general subject matter for consideration appeas on the agenda of such public mestnng. Wnend. else. 4.30.74) State law refereao~ meetjpgs law, Ygrpgn'~,Ann.,CiY..St_art. A2.S?•l7_ . i Ji\wP70C$\0AD1CITIZ1X.C Agenda No All,Ol9 ~ AgendalterI flln res Date 6-/7/=?---44 14 30f67 ORDINANCE NO. 93-013 AN ORDINANCE AMENDING ORDINANCE NO. 90-026 RELATING TO RULES OF PROCEDURE FOR THE CITY COUNCIL OF DENTON, TEXAS BY ADDING TO SEC- TION 8 ENTITLED "CREATION OF COMMITTEES, BOARDS AND COMMISSIONS" A SUBSECTION 8,3 PROVIDING GUIDELINES FOR NOMINATING CITIZENS; PRO- VIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That Ordinance No. 90-026 relating to Rules of Procedure for the City Council of Denton, Texas is hereby amended by adding to Section 8 entitled "Creation of Committees, Boards aad Commissions" a Subsection 8.3 providing guidelines for nominating citizens is to read as follows: 8.3 &Mointments: (a) Individual City Councilmembers making nominations for members to citizen boards and commissions will consider interested persons on a citywide basis. (b) The City Council will make an effort to be inclusive of all cegments of the community in the board and commis- sion appointment process. City Councilmembers will con- sider ethnicity, gender, socio-economic levels, and other factors to ensure a diverse representation of Denton citizens. ~-J (c) The City Council will take into consideration an individual's qualifications, willingness to serve, and application information in selecting nominations for membership to each board and commission. (d) In an effort to ensure maximum citizen participation, city Councilmembers will continue the general practice of nominating new citizens to replace board members who have served three consecutive, full terms on the same board. (e) Each City Councilmember will be responsible for making nominations for board and commission places assigned to his or her, which may correspond to the City Councilmember's place. Individual City Councilmembers will make nominations to the full city Council for the governing body's approval or disapproval. SECTION Ii. That if any section, subsection, paragraph, sen- tence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is held invalid by any court J1\MPD0C5\0R0~C1T1Z1K.O apendaNo q ~ Apendaltertnl~e~~ De(e b-/-/ OP-411 us 67 ORDINANCE NO. 3 -0~3 AN ORDINANCE AMENDING ORDINANCE NO. 90-026 RELATING TO RULES OF PROCEDURE FOR THE CITY COUNCIL OF DENTON, TEXAS BY ADDING TO SEC- TION 8 ENTITLED "CREATION OF COMMITTEES, BOARDS AND COMKISSIONS" A SUBSECTION 8.3 PROVIDING GUIDELINES FOR NOMINATING CITIZENS; PRO- VIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION i. That Ordinance No. 90-026 relating to Rules of Procedure for the City Council of Denton, Texas is hereby amended by adding to section 8 entitled "Creation of Committees, Boards aad Commissions" a Subsection 8.3 providing guidelines for nominating citizens is to read as follows: 8.3 Appointments: (a) Individual City Councilmembers making nominations for members to citizen boards and commissions will consider interested persons on a citywide basis. (b) The City Council will make an effort to be inclusive of all segments of the community in the board and commis- sion appointment process. City Councilmembers will con- eider ethnicity, gender, socio-economic levels, and other factors to ensure a diverse representation of Denton I` citizens. (c) The City council will take into consideration an individual's qualifications, willingness to ■erve, and application information in selecting nominations for membership to each board and commission. (d) In an effort to ensure maximum citizen participation, City Councilmembers will continue the general practice of nominating new citizens to replace board members who have served three consecutive, full terms on the same board. (e) Each City Councilmember will be responsible for making nominations for board and commission places assigned to his or her, which may correspond to the City Councilmember's place. Individual City Councilmembers will make nominations to the full City Council for the governing body's approval or disapproval. SECTION II. That if any section, subsection, paragraph, sen- tence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is held invalid by any court i r . i l 9~9 ~gendaNs - Ulf 4gendalt + hate - "9' u~ra 67 of competent jurisdiction, such holding shall not affect the valid- ity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas hereby declares it would have enacted such remaining portions despite any such invalidity. SECTION III. That this ordinance shall become effective im- mediately upon its passage and approval. PASSED AND APPROVED this the day of , 1997. I SOB CASTLEBERRY, MAYOR ATTESTS t JENNIFER WALTERS, CITY SECRETARY t i BY: ` APPR ED AS TO LEGAL FORK: DEBRA A. DRAYOVITCH, CITY ATTORNEY s :.a r f PAGE 2 W I ~oendaNo _ qUO/~ - 49enda11em&ki&=&es ~f 0ale - -0 ORDINANCE NO. Of - _ q.56 67 AN ORDINANCE AMENDING SECTION I OF ORDINANCE 90-150 PROVIDING RULES OF PROCEDVRB FOR THE CITY COUNCIL OF DENTOk, TEXAS; AMENDING PRESENTATIONS BY CITIZENS AND TIME LIMITS OF BUSINESS FOR CITY COUNCIL MEETINGS; PROVIDING A SEVEPABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON, TEXAS, HEREBY ORDAINS: SECTION I. Section I of Ordinance No. 90-150 adopting Rules of Procedure of the City Council of Denton, Texas, is hereby amended by the amendment of paragraph 6.4 entitled "Presentation by Citizens" and paragraph 6.5 entitled "Time Limits" which shall hereafter be and read as follows? 6.4 Prgsentat on by Citizens: (a) Any person who _ wishes to place a subject on the Council agenda at regular City Council meetings shall advise the City Manager's office of that fact and the specified subject matter which he desires to place on the agenda no later than 5:00 p.m. Wednesday prior to the Council meeting at which he wishes the designated subject to be considered, (b) Any person who wishes to address the Council regard- ing an item that is on the Council's agenda for a regular or special meeting, shall complete a "request to speak" form asking to speak regarding the item and return it to the City Secretary before the Council considers the item. The Mayor will call upon the citizen to speak for no longer than three (3) minutes as that particular agenda item is considered by the City Council. The provisions of this paragraph do not apply to person appearing at a public hearing in response to an official agenda notice or publication. (c) Any hearing who wishes to address the Council at a public shall complete a request to speak" form and return it to the City Secretary before the applicable hearing. The Mayor will call upon the citizen to speak for no longer than five (5) minutes. 6.5 Time Limits: Speakers before the council are re- quested to limit their remarko to five (5) minutes or less except for citizens speaking to a non-public hearing agenda item, for which presentations shall be limited to three (3) minutes or lose. SECTION TT. That it any section, subsection, paragraph, sentence, clause, phrase or word in this ordinance, or application thereof to any person or circumstances is held invalid by any court of competent jurisdiction, such holding shall not affect the I I j ; ~f r, I 2881t©ndaNo Agendalte f we - ~ ~ 6 7 ORDINANCE NO.~ 44 AN ORDINANCE AMENDING SECTION I OF ORDINANCE 90-026 PROVIDING RULES OF PROCEDURE FOR THE CITY COUNCIL OF DENTON, TEXAS; AMEND- ING THE ORDER OF BUSINESS FOR CITY COUNCIL MEETINGS; PROVIDING A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON, TEXAS, HEREBY ORDAINS: SECTION I. Section I of Ordinance No. 90-026 adapting Rules of rock urefor the City Council of Denton, Texas, is hereby amended by the amendment of the Section 6 entitled "Order of Business" which shall hereafter be and read as follows: 6. ORDER OF BUSINESS 6.1 A ends: The order of business of each meeting shall Fe-as contained in the agenda prepared by the City Manager. The agenda shall be a listing by topic of subjects to be considered by the Council. Conduct of business at Special Meetings will likewise be governed by an agenda and rules of procedure con- tained herein. 6.2 Pled a of Allegiance. Each agenda shall provide an tam or t T,, rec to of the Pledge of Allegiance" at the commencement of the meeting. 6.3 Presentations b Membera of Council: The agenda shall provide a me w en a mayor or any Council- member may bring before the Council any business that he feels should be deliberated ypon by the Council. These matters need not be specifically listed on the agenda, but discussion and for%Ai ^.tion on such matters shall be deferred until a :ubsequent Council meeting. 6.4 Presentation bX Citizens: Any person vho wishes to place subject o [Council agenda shall advise the City Manager's Office of that fact and the specified subject matter which he desires to place on the agenda no later than 5:00 P.M. Wednesday prior to the Council meeting at which he wishes the designated subject to be considered. Any person who wishes to address the Council without having made this preparation must have the unanicous consent of the Council and will be scheduled after all oti.er regular business on the agenda has been completed. This rule does not apply to anyone a gpearing at a public hearing in response to an ofpPicial agenda notice. vandaNo Apendaf;emR, LmJJLcrcdarot hate 6-1 X170 67 6.5 Time Limit: Speakers before the Council are re- quested to limit their remarks to five (5) minutes or less. 6.6 Oral Presentations b Cit Mana er: Matters requir- ng the ounc a anent on or action which may have developed after the deadline for delivery of the written communication to the Council may be presented orally by the City Manager. If formal Council action on a bubject is required, such action may be taken only is the provisions of the Texas Open Meetings Law halve been satisfied. 6.7 Presentation of Proclamations: The agenda may pro- vide a time or the presentation of proclamations. The Mayor or presiding officer may deliver and present proclamations upon the request of citizens. Proclamations may encompass any activity or theme except that proclamations with a theme religious or partisan in nature shall not be presented. Moreover, proclamations shall not be used for any commercial or advertising purpose. SECTION II. That if any section, subsection, paragraph, sente.nce cruse phase or word in this ordinance, or application thereof to any person or circumstances is held invalid by any court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas, hereby declaring it would have enacted such remaining portions despite any such invalidity. SECTION III. That this ordinance shall become effective imme at3leTy upon its passage and approval. PASSED AND APPROVED this the V?Al day of , 1990. 14LL &eLJJ6~ ATTEST: JENNIFER WALTERS, CITY SECRETARY BY APPROV AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: PAGE 2 NOTE: FOLLOWING PAGE LEFT BLANK INTENTIONALLY i AQW&No 38: L AgenOa~tem~/t~S}~1c1G0 ` Date b - UO f Au L4 Sof b7 NOTE: AMENDED BY ORDINANCE 93-013 AND A COPY ATTACHED TO ORIGINAL. ORDINANCE N0. 90 AN ORDINANCE PROVIDING RULES OF PROCEDURE FOR THE CITY COUNCIL OF DENTON, TEXAS; PROVIDING A SEVERABILITY CLAUSE; AMENDING ORDINANCE NO. 81-35; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Constitution and Laws of the State of Texas, and Section 2.07 of the City Charter of the City of Denton, Texas, authorize the city Council of said City to promulgate and estab- lish rules of procedure to govern and conduct meetings, order of business, and decorum, while acting as a legislative body repre- senting said City; and WHEREAS, because of its desire to more effectively and efficiently serve the public through the medium of public meet- ings, it has become necessary to amend the rules of procedure; NOW9 THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS, HEREBY ORDAINS: SECTION I. Ordinance No. 81-35 is hereby amended to read as follows: j 1. AUTHORITY 1.1 Charter: Pursuant to the provisions of Section 2.07 of the Charter of the City of Denton, Texas, the City Council hereby enacts these rules of procedure for all meetings of the City Council of the City of Denton, Texas. During any meeting, a reasonable opportunity shall be given for citizens to be heard under these rules. These Rules of Pro- cedure are enacted as guidelines to be followed by all persons in the Council Chamber including the city administrative staff, news media, and visitors. 2. GENERAL ROLES 2.1 Meatin s to be Public: All official meetings of the Council, except executive meetings or sessions permitted to be closed by the provisions of the Texas Open Meetings Law, Article 6252.17 V.A.C.S., as amended, cnd all sessions of a Committee of the &unci~ shall be open to u:ie public. 2.2 Quorum: Four members of the Council shall constitute a quorum of r the transaction of business. (Charter, Section 2.06) r r J, . 4 y. r , AgendaftentWstPre" urs gaffe _ 6 - l7'tlk•4y 2.3 Compelling Attendance: No member shall be excused4 9 6A7 from attendance at a Council meeting except for good and valid reasons. 2.4 Misconduct: The Council may punish Its own members for miscon uct. 2.5 Minutes of Meetings: An account of all proceedings of the Counci saiT~6'e kept by the City Secretary and shall be en- tered in a book constituting the official record of the Council. A certified agenda shall be prepared for all executive sessions and shall be approved by the Mayor in accordance with Art. 6252-11a (Vernon 's 1989). 2.6 Questions to Contain One Subject: Ai& questions sub- mitted for a vote shall contain only one subject. If two o- more points are Involved, any member may require a division, is the question reasonably admits of a division. 2.7 Right of Floor: Any member desiring to speak shall be recognized by the chairperson, and shall confine his or her re- marks to the subject under consideration or to be considered. No member shall be allowed to speak more than once on any one subject until every member wishing to speak shall have spoken. 2.8 Cit Mane er: The City Manager, or Acting City Manager, s a atten ALL meetings of the Council unless ex- cused. He may make recommendations to the Council and shall have the right to take part in all discussions of the Council, but shall have no vote. (Charter, Section 5.03(d)) 2.9 Cit Attorne : The City Attorney, or Acting City Attorney, s a e available upon request for all meetings of the Council unless excused and shall, upon request, give an opinion, either written or oral, on questions of law. The City Attorney shall act as the Council's parliamentarian. ~J 2.10 Cie Secretar The City Secretary, or Acting City Secretary, s a atten all meetings of the Council unless excused, and shall keep the official minutes and perform such other duties as may be requested of him by the Council. 2.11 Officers and Employees: Any officer or employee of the City, wen requests by the city manager, shall attend any meeting of the Council. If requested to do so by the City Manager, such employee may present information relating to matters before the Council. 2.12 Rules of Order: These rules govern the proceedings of the Count in a cases, except that where these rules are PACE 2 I I I I I i a' i ~gen~aNo 4~-D/9 7 7 ApenAaltem~t+~ recec>tUIeS Date 6 - S0g silent, the most recent Edition of Roberts Rules of Order revised shall govern. 2.13 Sus ension of Rules: Any provision of these rules not governed byte C ty arter or Code may be temporarily suspended by the affirmative vote of four members of the Council. The vote on any such suspension shall be taken by yeas and noes and en- tered in the minutes of the Council. 2.14 Amendment of Rules: These rules may be amended, or new rules ado provided that the prmat ive vote of oposed amendment o or new members Council, p rules shall have been introduced before the City Council at a prior Council meeting. 3. CODE OF CONDUC' 3.1 Councilmembers: (a) During Council meetings, Councilmembers shall preserve order and decorum and shall neither by conversation or otherwise delay or interrupt the proceedings nor refuse to observe the rules of the Council. (b) A Councilmember, once recognized, shall not be inter- rupted while speaking unless called to order by the Mayor or presiding officer, unless a point of order is raised by another member or the parliamentarian, or unless the speaker chooses to yield to questions from another member. If a Councilmember is called to order while he is speaking, he shall cease speaking immediately until the question of order is determined. If ruled to be in order, he shall be permitted to proceed. If ruled to so in order, he as to comply shall with rules of the silent Council. alter his re- marks not 3.2 Administrative Staff: (a) Members of the administrative staff and employees of the City ble shall to membes observe of the the n Coucila procedure applicable voice unless and until recognized by the Chair. and shall have no (b) whilo the presiding officer shall have the authority to preserve decorum in meetings as far as staff members and City empployees are concerned, the City Manager also shall be respon- sible for the orderly conduct and decorum of all City employees under his direction and control. (cyy) The City Manegr shall take such disciplinary action that a allmtimes bnecessary empl ieoyeesuin Councilcmeetingsm is preserved at by City PACE 3 a' i t 7 8 _ vindsNo ~u agenda IIaM 4 _sy&e. dries Oete 6 - - le 7 (d) All remarks and questions addressed to the Council shall be addressed to the Council as a whole and not to any individual member thereof. (e) No staff member, other than a staff member having the floor, shall enter into any discussion either directly or indi- rectly without permission of the presiding officer. 3.3 Citizens: (a) Citizens are welcome and invited to attend all meetings of the Council, and will be admitted to the Council Chamber up to the fire safety capacity of the room. (b) All citizens will refrain from private conversations in the Chamber while the Council is in session. (c) Citizens attending Council meetings shall observe the same rules of propriety, decorum, and good conduct applicable to the administrative staff. Any person making personal, imperti- nent, or slanderous remarks or who becomes boisterous while addressing the Council or while attending the Council meeting shall be removed from the room if the Sergeant-at-Arms is so directed by the presiding officer, and such person shall be barred from further audience before the Council during that ' session of the Council. (d) Unauthorized remarks from the audience, stamping of feet, whistles, yells, and similar demonstrations shall not be permitted by the presiding officer, who shall direct the Sergeant-at-Arms to remove such offenders from the room. In case the presiding officer shall fail to act, any member of the { Council may move to require him to act to enforce the rules, and the affirmative vote of four (4) members of the Council shall require the presiding officer to act. (e) No placards, banners or signs of any kind will be permitted in the Council Chamber except exhibits, displays and visual aids used in connection with presentations to the Council provided that such exhibits, displays and visual aids do not disrupt the meeting. 3.4 Enforcementi The City Manager, in the absence of a designated law enforcement officer, shall act as Sergeant-at-Arms for the Council, and shall furnish whatever assistance is needed to enforce the rules of decorum herein established. 3.5 Seatin Arrangement: The City Secretary, City Manager an City Attorney sFiall occupy the respective seats in the Council Chamber assigned to them by the Mayor, but any two or more members of the Council may exchange seats. I' PACE 4 j t ~ f I • yenaano qy'~~ { Wdaite 1ll~ late 5Z of6 4. TYPES OF MEETINGS 7 4.1 Regular Meetings: The Council shall meet at seven o'clock p.m. on the rst and third Tuesday of each month or at any other times set by the Council, unless postponed or canceled for valid reasons. All regular meetings of the Council will be held in the Municipal Building at 215 East McKinney Street. 4.2 Special Meetings: Special meetings may be called by the Mayor, the ty onager, or by any three members of the Council. The call for a special meeting shall be filed with the City Secretary in written form, and he shall post notice thereof as provided by law. 4.3 Workshop Meetings, Regular workshop meetings are held at five th rty o c occ p.m. on the first and third Tuesday of each month. Other workshop meetings may be called using the same procedure required for special meetings. (See Sec. 4.2) The purpose of the workshop meeting is to discuss or explore matters of interest to the City, to meet with a City Board or Commission, or other group. These meetings are informational and normally, no final action shall be taken. 4.4 Emer€onc Meetin s: In case of emergency or urgent public necessity, w c s a 1 be expressed in the notice of the meeting, an emergency meeting may be called by the Mayor, the City Manager or by three members of the Council, and it shall be sufficient if the notice is posted two hours before the meeting is convened. 4.5 Executive Meetings: The Council may meet in an execu- tive meeting or less on ursuant to the requirements of the Texas Open Meetings Law. (pArticle 6252-17, V.T.C.S.) 4.6 Recessed Meetings: Any meeting of the Council may be recessed to a later time, provided that no recess shall be for a longer period than until the next regular meeting. 4.7 Notice of Meetings: The agenda for all meetings shall be posted y t e ty ecretary on the City's official bulletin board and notice of all meetings shall be given by the City Secretary pursuant to the requirements of the Texas Open Meet- ings Law. (Article 6252-17, V.T.C.S.) 5. PRESIDING OFFICER AND DUTIES 5.1 Presiding Officer: The Mayor, or in the absence of the Mayor, __7E e ayor ro--Tem, shall preside as chairman, or presiding officer at all meetings of the Council. *In the absence of both the Mayor and Mayor Pro-Tem, the Council shall elect a temporary presiding officer. (Charter, Section 2.03) PAGE 5 i T - ~pendaNo 4u~o1 8 0 Agendalte ~ Date ` 5.2 Call to order: The meetings of the Council shall r called to or e- y t e Mayor, or in his absence, by t Yo Pro-Tem. In the absence of both the Mai r and t}e Mayor Pry-Tend the meeting shall be called ertshallebebelecthe tedias provided above. officer a temporary presiding 5.3 Preservation of Order: The presiding officer shall preserve order an decorum, an cons dine iem officer debate t upon question under discussion. The p the Sergeant-at-Arms as necessary to en once compliance with the rules contained herein. 5.4 Points of Order: The presiding ofEicermember totappeal all points o order, subject isPtaken right the question shall be, to the Council. If any appeal "Shat the deciof the sion presentnv vote officer b then ruling lof the a majority of the chair is overruled; otherwise, it is sustained. The presiding officer shall 5.5 uestions to be Stated: state all quest ons su m tte or vote and announce the result. A roll call vote shall be taken upon the request of any and upon the passage of all ordinances and resolutions. 5.6 Substitution for Presidin Officer: The presiding officer may ca any -6-t her mem er to tae is place in the chair, such substitution not to continue beyond adjournment. The presiding officer may call for a 5,7 Call for Recess: minutes at regular intervals of approximat recess of up ely one te hour en at (15) appropriate points in the meeting III` agenda, or if requested by any two members. 6. ORDER OF BUSINESS 5.1 A enda: The order of business tof each he City Manager. shrhe in the agenda prepared by ons The n be as poets e listing b topic of subjects to be c will I agenda shall be a of business at Special Meetings overned Conduct by an agenda and rules of procedare i the kewise be Council. contained herein. 6.2 Presentations b Members of Council: Themagenda shall provide a time when t he ayor or any usiness be- fore n by then Counc y il. These tmattersfneed anotlbe especifically ion and upon on the be deferredtuntil discua esubseq entpCouncil ctmeetion matters shall 6.3 Presentation by Citizens: Any person who wishes to PAGE 6 R,I r 1 AgendaNo, ' 4gendalte Gate 10-1709-411 SW67 place a subject on the Council agenda shall advise the City Manager's Office of that fact and the specified subject matter which he desires to place on the ageLlda no later than 5:00 P.M. Wednesday prior to the Council meeting at which he wishes the designated subject to be considered. Any person who wishes to address the Council without having made this preparation must have the unanimous consent of the Council and will be scheduled after all other regular business on the agenda has been com- pleted. This rule does not apply to anyone appearing at a public hearing in response to an official agenda notice. 6.4 Time Limit: Speakers before the Council are requested to limit t e r re mar s to five (5) minutes or less. 6.5 Oral Presentations b Cit Manager: Matters requiring the Counci s -attention or action which may nave developed since the deadline for delivery of the written communication to the Council may be presented orally by the City Manager. If formal Council action on a subject is required, such action may be taken .)rovided the provisions of the Texas Open Meetings Law have been satisfied. 6.6 Presentation of Proclamations: The agenda may provide a time for t e presentation o proc amations. The Mayor or Chairperson may deliver and present proclamations upon the re- quest of citizens. Proclamations may encompass any activity or theme except that proclamations with a theme religious or parti- san in nature shall not be presented. Moreover, proclamations shall not be used for any commercial or advertising purpose. 7. CONSIDERATION Of ORDINANCES, RESOLUTIONS, AND MOTIONS 7.1 Printed or Typewritten form: All ordinances and resolutions shall e presents to the Council in printed or typewritten form. The Council ray, by proper motion, amend any ordinance or resolution presented to it and direct that the amended ordinance be placed on the next Council Agenda for adoption. 7.2 Cit Att E to A rova: All ordinances, resolutions, and contracts an amen ments thereto, shall be approved as to form and legality by the City Attorney, or he shall file his written opinion on the legality of such ordinance, resolution or contract prior to submission to the Council. (Charter, Section 6.02) 7.3 Distribution of Ordinances and Resolutions: The City Manager shall prepare copies o a propose ordinances and resolutions for distribution to all members of the Council at the meeting at which the ordinance or resolution is introduced, or at such earlier time as is expedient. PACE 7 i F V V , A eftdam ~4't?lq AWdaIteo z ~ aedvr, 7.4 Recording of Votes: The ayes and noes shall` be taakk~ upon the passage o a ordinances and resolutions and the vote ~s of each member shall be recorded in the minutes. (charter, Section 2.06(b)) 7.5 Mai ority Vote Required: An affirmative vote of four (4) members is necessary to repeal any ordinance or take any official action in the name of the City except as otherwise provided in the Charter or by the laws of the State of Texas. 7.6 Demand for Roll Call: Upon demand of any member, the roll shell be ca a or yeas and noes upon any question before the Council. It shall not be in order for members to explain their vote during the roll call. 7.7 Personal Privilege: The right of a member to address the Counci on a quest on of personal privilege shall be limited to cases in which his integrity, character, or motives are as- sailed, questioned, or impugned. 7.8 Dissents and Protests: Any member shall have the right to express dissent from or protest against any ordinance or resolution of the Council and have the reason therefor entered upon the minutes. Such dissent or protest may be filed in writ- ing, and presented to the Council not later than the next regular meeting following the date of passage of the ordinance or reso- lution objected to. 7.9 Voting Required: No member shall be excused from voting exceptr laof information and except on matters involving the consideration of his own official conduct, or where his personal interests are involved, and in these in- stances he shall abstain. Any member prohibited from voting by personal interest shall announce at the commencement of consid- eration of the matter and shall not enter into discussion or debate on any such matter. The member having briefly stated the reason for his request, the excuse from voting shall be made without debate. 7.10 Order of Precedence of Notions: (a) The following motions shall have priority In the order indicated: 1. Adjourn (when unqualified) and is not debatable and may not be amended; 2. Take a recess (when privileged); 3. Raise a question of privilege; 4. Lay on the table; PACE 8 i tl D y l Ao ends No oeteWa6 7 f sb X:7 5. Previous question (2/3 vote required); 6. Limit or extend limits of debate (2/3 vote required); 7. Postpone to a certain time; 8. Commit or refer; 9. Amend; 10. Postpone indefinitely; 11. Main motion. (b) The first two motions are not alveys privileged. To adjourn shall lose its privilege character and be a main motion if in any way qualified. To take a recess shell be privileged only when other business is pending. (c) A motion to adjourn is not in order: 1. When repeated without intervening business or discussion; 2. When made as an interruption of a member while speaking; 3. While a vote is being taken. (d) Can be amended - others cannot be amended. (3) A motion to amend shall be undebatable when the ques- tion to be amended is undebatable. 7.11 Roconsideration: A motion to reconsider any action of the Council can a ma a not later than the next succeeding offi- cial meeting of the Council. Such a motion can only be made by a member who voted with the majority. It can be seconded by any member. In order to comply with the Texas Open Meetings Law, any Counc£lmember who wishes to make such a motion at a meeting s the City ucceeding the meeting where the action was taken shall notify Council agenda Manager Nooqueplace stiontshallebe ftor reconsideration on the wice recons£dJ ed, except by unanimous consent of the Council, except that action related to any contract may be reconsidered at any time before the final execution thereof. 7.12 The Previous uestLon: When the previous question is moved and ae ococ n e , it s a e put as follows: "Shall the main 1 PAGE 9 i i I 8 4 AgendaNo q4f -619 _ i Agenda llem AS' Dote 51616 7 question be now put?". There shall then be no further amendment or debate; but pending amendments shall be put in their order before the main question. If the motion for the previous ques- tion is lost, the main question remains before the Council. An affirmative vote of three-fifths of the Council shall be required to move the previous question. To demand the previous question is equivalent in effect to moving "that debate now cease, and the Council immediately proceed to vote on the pending motion" In practice, this is done with the phrase "'all for the Question", or simpty saying "Question". 7.13 Withdrawal of Motions: A motion may be withdrawn, or modified, by is mover without asking permission until the motion has been stated by the Presiding Officer. If the mover modifies his motion, the seconder may withdraw his second. After the question has been stated, the mover shall neither withdraw it nor modify it without the consent of the Council. The subject different from that under consideration shall be admitted under color of amendment. A motion to amend an amendment shall be in order, but one to amend an amendment to an amendment shall not be in order. 7.15 A ro riations of Money: Before formal approval by the Count o mot ons prov ng for appropriation of money, information must be presented to the Council showing the purpose of the appropriation, In addition, before finally acting on such an appropriation, the Council shall obtain a report from the City Manager as to the availability of funds and his recom- mendations as to the desirability of the appropriation. 7.16 Transfer of A ro riations: At the request of the City Manager, an w t n t e F_q ast t ree 3) months of the budget year, thu Council may by resolution transfer an unencumbered balance of an appropriation made for the use of one department, division, or purpose; but no transfer shall be made of revenues or earnings of any nontax supported public utility to any other purpose. 8. CREATION OF COMMITTEES, BOARDS AND COMMISSIONS 8.1 Council Committees: The Council may, as the need arises, authorize t e appo ntment of the "ad hoc" Council com- mittees. Any committee so created shall cease to exist upon the accomplishment of the special purpose for which it was created or when abolished by a majority vote of the Council. 8.2 Citizen Boards Commissions and Committees: The Council may create other committees, oars an Commissions to assist in the conduct of the operation of the City government with such duties as the Council may specify not inconsistent with the City Charter or Code. Memberships and selection of members PAGE 10 ~ger~daNo Agen3al e Date 8 4 5 So 67 shall be as provided by the Council if not specified by the City Charter or Code. Any Committee, Board, or Commission so created shall cease to exist upon the accomplishment of the special pur- pose for which it was created, or when abolished by a majority of the vote of the Council. No Committee so appointed shall have powers other than advisory to the Council or to the City Manager, except as otherwise specified by the Charter or Code. 8.4 Rules of Procearore: Board and Commission members shall comply wit t ffe prov s i nni of Article III of Chapter I of the Code of Ordinances. Each 'roard shall be provided a copy of these rules of procedure an6 each advisor's board shall adopt rules of procedure governing the operation of its board, incorporating Sections 2, 3, 5, and 7 hereof insofar as is possible. 9. VOTES RE 1L1RED Questions on which the voting requirement is varied by the Charter, State Statutes and these rules are listed below: 9.1 Charter and State Statutory Requirements: (a) Charter Amendment - Five Votes: Ordinances submitting proposed C arter amendments must e ado ed by a two-thirds vote of the Council. (Article XI, Section 3, Texas Constitution and Article 1165, Revised Civil Statutes). For a seven member must vote affirmatively. Council, this means five members (b) Le in Taxes - Five Votes: Ordinances providing for the assessment an collection o taxes require the approval III two-thirds of the members of the Council. (Article Revised Civil Statutes.) (c) Chan in Paving Assessment Plans - Five Votes: Changes pans °(Article asses sent requ Sectionie10, t Revised sCivil of the Council. Statutes.) (d) Chan ea in Zonin Ordinance or Zonin Classifications: In cases o a wr. flan protest o a r ange IN a z ng regu Vat or zoning classification by the owners of twenty (20x) percent or more either of the area of the lots included in such proposed change, or of the lots immediately adjoining the same and ex- tending two hundred feet (200) therefrom, such amendment shall not become effective except by the favorable vote of threes fourths (3/4) of all members ofthe City Council: six (6) of the lnd ZCouncil is requid to oning Commission that a override zoning hangs be denied.the Planning a PAGE 11 r ~enOaNo ~ 8 6 agendete orbs Sete - - 91! S16100 10, RULES SUSPENSION OR AMENDFENT or Code may provision temporarily suspended 10.1 Sus ension ofatCers Any governed byte CY and ino~es aThe vote on an nd entered uponathe record. sion shall be taken by yeas Council. 10,2 Amendment of Rules: These rules may be amended, or new rules adopt- tea rmative vote of four (4) members of the Council, provided that the proposed amendments or new rules shall have been introduced into the record at a prior Council meeting. 11. SEVERABILITY CLAUSE That if any section, subsection, pa: graph, sentence, clause, phrase or word in this ordinance, or application thereof to any person or circumstances is held invalid by any court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas, hereby declares it would have enacted such remaining portions despite any such invalidity. PASSED AND APPROVED this the G day of 1990. 's MY SUP ATTEST: JENNIFER 4iALTERS9 CITY SECRETARY i BY 4 APPR VED AS TO LEGAL FORM: DEBRA ADAMI DRAYOVITCH, CITY ATTORNEY BY; S. i PAGE 12 L fh'4f. i r F ~endaNo (ill -0 Agenda item Date 6-17418.90 City of Denton city council Minutes b Odle? March 29, 1994 Page 13 Dusose stated that with the sanitation operating fund, 41% of the the expenses had been taken with 42% of year revenues and 35% of completed. A majority of the fixed asset budget still remained. 6. The Council held a discussion of updating City Council rules and procedures and gave staff direction. Debra Drayovitch, City Attorney, stated that it had been four years since the council had completed a comprehensive revision of its eprocedures. and staff felt it wouldsbe had been a good raised idea to over the share w few months with Council some of those issues to consider. 1. An amendment to include the practice that a council member who had a personal interest or conflict with an issue on the agenda would leave the chambers when the Council was considering that item. Some of the City's boards/commissions did not leave the room follow. followed that and ftthat it , the was not necessary. If boards/commissions would the type of rule Mayor Pro Tem Smith asked if this would apply to any board that a Council Member would serve on even if it were a volunteer board. City Attorney Drayovitch replied that if the City was funding any entity, it would be best to excuse that member from the meeting. There had been instances where if an individual was not an officer of an organization, it would not be necessary to abstain in a matter. It was best to consider such issues on a case by case basis. be atconflict ofninterest. member. would asked Heuncil thate that Miller City Attorney Drayovitch stated that that had been considered. If a council member reqwere in uesting o funding decision-makin the city, that m organization ember should be excused. Council Member Miller stated that an ex-officio member did not fall in this area. City Attorney Drayovitch stated that the amendment would be dealing with personal interest. If a council _member were a non-voting ex- offcio member each particular situationIict. She felt it was better i the law required. He suggested that aitndidnnotago too far more • 1 • agendaNo AgandaEte -9w 'rte Date City of Denton city council minutes 6~d 6 7 March 29, 1994 Page 14 that so that a council member could not serve as an ex-officio member with an organization. City Attorney Drayovitch stated that that was not the intent. The second item dealt with posting notices of meetings. She felt it would be a good idea to include a provision that City Council subcommittees post agendas of their meetings. Item 3 dealt with the method by which council members placed items on the City Council agenda. Section 6.3 of the rules provided that the agenda would provide a time when the Mayor or any council member could bring before the Council any business. It did not give specifics regarding this procedure and Council might want to clarify that procedure. Council Member Chew felt that any council member should be able to place an item on the agenda such as the Dallas procedure. He would not like to be limited when placing an item on the agenda. City Manager Harrell stated that he understood the practice of raising an issue for discussion, one item of concern would be that the procedure would be so liberal that any member could ask that an item be placed on a work session for analysis. one member might ask for an item which would require much staff time for discussion or one member might put many items on an agenda using much staff time in which no one had any interest. That could cause a problem as it would involve much staff research for only one member. Council Member Chew stated that if that became a problem, the council could change the procedure. He was not in favor of limiting the procedure for Council Members. Council Member Miller stated that there was a case recently when he wanted to place an item on an agenda but because another member questioned the procedure, the Council voted on the matter and he did not have the right to put the item on the agenda. It appeared that the regulations applied most of time but not always and there needed to be a consistent way to challenge the procedure. Council Member Chew felt that the Council should not be limited on new items and have a procedure for consideration of previous items. Dallas had a procedure whereby the council requested an item on the agenda and the mayor placed it on within four weeks of the request. Mayor Castleberry asked about an item on the agenda which had previously been considered. If there was no limit on the process, an item could be on every agenda. He felt that Council should consider a time limit for such an item. i r veodaNo. -Q Avndaitwbhsf$Cf Azrgs City of Denton city council minutes Dal8--k--JJYd--9W1 March 29, 1994 Page 15 Council Member Miller stated that a motion for reconsideration required a second and a vote. Reconsideration was provided for in the rules and regulations. i City Attorney Drayovitch recommend changing the wording of the reconsideration of an item tv "voting with the prevailing side" as opposed to the current wording which indicated "voting with the majority". The majority was not always the prevailing side. Another issue was when did reconsideration end and when did renewal come into play. The council meeting was r eession and under Roberts Rules of order motions to reconsider ws :o be made within the same session. Council Member chew stated that P. reconsideration was an item which had already been before Council and was not a new item. Any Council Member could place a new item on the agenda. To reconsider an item, the majority of the Council would have to want to reconsider an item up to a period of 6 months. After that the item would be a new item. City Attorney Drayovitch asked about a tie vote procedure. Council Member Miller stated that if it were going to be a tie vote, the item should be deferred until the entire council was present. Mayor Castleberry asked what world happen if there was a case of a long term absence of a member for a tie vote. Council Member Perry felt that whatever the procedure that it should not be tied to predicting what an absent member might do with the vote. Mayor Pro Tom Smith asked if a reconsideration could only take place at the same meeting when decided. City Attorney Drayovitch stated that it could be considered at that meeting or at the next subsequent meeting with a suspension of the rules by•four votes. Mayor Pro Tom Smith felt that when the Council revisited an issue at the last meeting, it did so with inadequate information. When an item was revisited, there was a need to hear all sides of an issue and have all the facts together. Council Member Cott felt that this was somewhat self-regulating. To get in a voting position, it could not be done alone, The Council already had what was needed in the system. f' 4r i ~gendaNo. Agendaltem City of Denton City Council Minutes Date i'"_ March 29, 1994 6 ~Q~67 Page 16 Mayor Castleberry asked if this item needed to be placed on the annual planning session. Consensus of the Council was to place the item on the annual planning session. 7. The Council held discussion of water, sewer and transportation impact fees and gave staff direction. Bob Nelson, Executive Director for Utilities, presented the history of impact fees in the city. Impact fees were investigated from 1984-1987 but not adopted. A Capital Recovery Fee Citizens Committee was formed in 1986 and a major engineering firm was commissioned to work with the Committee in 1987. That report recommended "investigating possible use of assessments", but recommended postponing development of the fees pending proposed state legislation. No fee development program was commissioned. An employee impact fee task force worked from August 1989 to January 1990 on the issue regarding amendments made by the State legislature. DentonOs prorata fees had been rendered ineffective and Denton ceased the collection of fees for the City but fees for developers were still applicable. Competition in rates was the biggest issue at this time and a reason to reconsider impact fees. Most neighboring cities had impact fees and those were being used to help pay for the oversizing of lines. Denton did not have those j fees and had to issue bonds or use current revenue for capital projects. J Frank Robbins, Executive Director for Planning and Development, ~-J stated that the State had a very definite process involving procedures for adoption of impact fees. Robbins reviewed those procedures for adoption as found in the agenda backup materials. Council Member Cott stated that he accepted the concept of impact fees and the need for them but was not sure he wanted to proceed with the process. He suggested bringing the information to the Council instead of a committee. Robbins teplied that state law required that an advisory board be established and that the procedures outlined be followed. Council Member Cott suggested giving the information to the Council and the Council determine if it wanted to go through the process or not. Robbins replied that if the Council wanted to look at impact fees, the City would probably want to use a consultant, and it could be a major budget issue. I Y i 1 Js\WPDOCS\ORD\CITIZEN.O 4Q94L~3~1&~.n ps / L1lPs We b 4-1ct'6 7 ORDINANCE NO. 3 '0 NOTE: AMENDED BY ORDINANCE 93-140 A COPY OF WHICH IS ATTACHED. AN ORDINANCE AMENDING ORDINANCE NO. 90-026 RELATING TO RULES OF PROCEDURE FOR THE CITY COUNCIL OF DENTON, TEXAS BY ADDING TO SEC- TION 8 ENTITLED "CREATION OF COMMITTEES, BOARDS AND COMMISSIONS" A SUBSECTION 8.3 PROVIDING GUIDELINES FOR NOMINATING CITIZENS; PRO- VIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SEgjION I. That Ordinance No. 90-026 relating to Rules of Procedure for the City Council of Denton, Texas is hereby amended by adding to Section 8 entitled "Creation of Committees, Boards and Commissions" a Subsection 8.3 providing guidelines for nominating citizens is to read as follows: 8.3 Appointments: (a) individual City Councilmembers making nominations for members to citizen boards and commissions will consider interested persons on a citywide basis. (b) The City Council will make an effort to be inclusive of all segments of the community in the board and commis- sion appointment process. City Councilmembers will con- sider ethnicity, gender, socio-economic levels, and other factors to ensure a diverse representation of Denton citizens. (c) The City Council will take into consideration an individual's qualifications, willingness to serve, and application information in selecting nominations for membership to each board and commission. `-J (d) In an effort to ensure maximum citizen participation, City Councilmembers will continue the general practice of nominating new citizens to replace board members who have served three consecutive, full terms on the same board. (e) Each City Councilmember will be responsible for making nominations for board and commission places' assigned to him or her, which may correspond to the City Councilmember's place. individual City Councilmembers will make nominations to the full City Council for the governing body's approval or disapproval. SECTION II. That if any section, subsection, paragraph, sen- tence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is held invalid by any court a, i q, ~ge~►GaNo A/I-D19 Ji\wPD0CS\0RD\CIT12EN.0 4gendaitem~u P 6-/7Y/P-4y We 6 yof6 ORDINANCE NO. NOTE: AMENDED BY ORDINANCE 93-140 A COPY OF WHICH IS ATTACHED. AN ORDINANCE AMENDING ORDINANCE NO. 90-026 RELATING TO RULES OF PROCEDURE FOR THE CITY COUNCIL OF DENTON, TEXAS BY ADDING TO SEC- TION 8 ENTITLED "CREATION OF COMMITTEES, BOARDS AND COMMISSIONS" A SUBSECTION 8.3 PROVIDING GUIDELINES FOR NOMINATING CITIZENS; PRO- VIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That Ordinance No. 90-026 relating to Rules of Procedure for the City Council of Denton, Texas is hereby amended by adding to Section 8 entitled "Creation of Committees, Boards and Commissions" a Subsection 8.3 providing guidelines for nominating citizens is to read as follows: 8.3 ApDOintments: (a) Individual City Councilmembers making nominations for members to citizen boards and commissions will consider interested persons on a citywide basis. i` (b) The City Council will make an effort to be inclusive of all segments of the community in the board and commis- sion appointment process. City Councilmembers will con- sider ethnicity, gender, socio-economic levels, and other factors to ensure a diverse representation of Denton citizens. i, i (c) The city council will take into consideration an individual's qualifications, willingness to serve, and application information in selecting nominations for membership to each board and commission. (d) In an effort to ensure maximum citizen participation, City Councilmembers will continue the general practice of nominating new citizens to replace board members who have served three consecutive, full terms on the same board. (e) Each City Councilmember will be responsible for making nominations for board and commission places assigned to him or her, which may correspond to the City Councilmember's place. Individual City Councilmembers will make nominations to the full City Council for the governing body's approval or disapproval. SECTION IT, That if any section, subsection, paragraph, sen- tence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is held invalid by any court f d Vb ix :.,3 a q*No agaodaltOka o~'d7 65 of competent jurisdiction, such holding shall not affect the valid- ity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas hereby declares it would have enacted such remaining portions despite any such invalidity. SECTION III. That this ordinance shall become effective im- mediately upon its passage and approval. PASSED AND APPROVED this the day of r 1993. BOB CAST LEBERRY, MAYOR ATTESTS JENNIFER WALTERS, CITY SECRETARY t ~ BYO APPR VED AS TO LEGAL FORMt DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: //Kc t z< d f; t: PAGE 2 r . 4 f~G f 40808 No A g e n d a i tomgEA&kdzQ x&e-s riat8 6 e91-X x ORDINANCE NO. 9J - //D AN ORDINANCE AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES OF THE CITY OF DENTON RELATING TO "ADMINISTRATION" BY REVISING ARTICLE III ENTITLED BOARDS, COMMISSIONS AND COMMITTEES BY AMENDING SECTION 2- 61 ENTITLED "REQUIREMENTS GENERALLY") ADDING SECTION 2-65 PROVIDING FOR A LIMITATION OF TERMS OF OFFICE FOR BOARDS AND COMMISSIONi AND AMENDING ORDINANCE NO. 93-073 CONCERNING RULES OF PROCEDURE FOR THE CITY COUNCIL BY REVISING SECTION 8.3 (d) RELATING TO APPOINTMENTS AND LENGTH OF SERVICE ON COMMITTEES, BOARDS AND COMMISSIONS! PROVIDING FOR A SAVINGS CLAUSE: AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS: SECTION I. That the Administration Chapter of the Code of ordinances of the City of Denton is hereby amended by revising Article III thereof by amending Section 2-61 so that hereafter it shall be and read as follows: r Sea. 2-61. Requirements Generally. Each member of a board or commission, in addition to qualifications prescribed by federal or state law or i ordinance, shall be a qualified voter of the city. i SECTION II. That the Administration Chapter of the Code of ordinances of the City of Denton is hereby amended by revising Article III thereof by adding Section 2.65 so th4t hereafter it shall be and read as follows: Sea. 2-65. Tern of Office. No board or commission member shall be eligible for appointment to a Board or Commission for more than three (3) consecutive terms on such board or commission. SECTION III. That the Rules of Procedure for the City Council of Denton, Texas adopted pursuant to Ordinance No. 93-073 are amended by revising the language of subsection 8.3 (d) of Section 8 entitled "Creation of Committees, Boards and Commissions" so that hereafter it shall be and read as follows: 8.3 Ap ointmentec (d) The number of terms an appointee may serve on a Board or Commission shall be controlled by Page 1 a ,1 ~endaNo Agend Item g Date 67olO67 the text of section 2-65 entitled "Term Of Office" of Chapter 2 of the Code of ordinances of the City of Denton. srCTION IV. That the provisions of this ordinance shall govern and control over any conflicting provision of chapter 2 of the Code of Ordinances and ordinance No. 93-073 but all provisions of Chap- ter 2 and ordinance No. 93-073 not herein amended, shall continue in full force and effect. fill N V. That this ordinance shall become effective immedi- ately upon passage and approval. PASSED AND APPROVED this the JA, day of 1993. BOB CASTLEBERRY, MAYOR i { i ATTEST: Il JENNIFER WALTERS, CITY SECRETARY ' BYs , J1r 1 •!f✓' iC APPROVED AS TO LEGAL FORK: DEBRA A. DRAYOVITCH, CITY ATTORNEY BYs - rY ¢3 ss , c Page 2 e C ry F 1 1 lr 4 1 4 $endaNo Qu ~pendaltem Mete " MEMO 194-036 W/5 TO: MR. R. Svehla, Deputy City Manager FROM: J. L. Cook, Jr., Fire Chief DATE: 13 June, 1994 RE% FIRE DEPARTMENT SPACE NEEDS ASSESSMENT When Station Six opened in August 1993, it represented the completion of a six year program of expansion and rennovation of Fire Department facilities. During that time Stations 2, 30 and 4 were rennovated and Stations 5 and 6 were constructed and opened. Table One, below, summarizes the facilities operated by the Department. Table One Fire Department Facilities STATION: LOCATION: OPENED: SIZE: CONSTRUCTION COSTS Central 217 W. 1981 150000 of $703,000 McKinney # 2 3309 E. 1978 41600 of $235,000 McKinney 1 / 3 1201 1971 5,435 of $380,000 McCormick ! 4 2110 1966 4,264 of $165,000 Sherman P 5 2230 W. 1991 78370 of $498,000 Windsor 6 3232 1993 6,041 of $5974,000 Teasley 3 Drill steam 1965 4 stories uk Tower Plant Now that station Six is open, it is time to consider what is to become of Central. As a part of that process consideration should be given to the total space requirements for the department which includes both emergency operations as well as support services. The consultant that prepared the master space plan, Corgan { aNo - lg fate - V469~ Fire Department Space Needs Page 2 of 14 Associates Architects, recommended in a document dated 2 December, 1992 that the Fire Department's minimum space requirements for support services was approximately 6,144 square feet (1,200 sq. ft. for training and 4,944 sq. ft. for administration and prevention). By, 1996, spac., requirements were projected to increase to 6,471 sq. Given the current growth rate of the City, it is unlikely that the increase in space will be necessary. However, the space currently aliocated to support services represents only 481 of Corgan's rc:ommendation. Administration and prevention occupy approximn'tr,ly 2,400 square feet in the north side of Central. An additionril 1,000 square feet of unfinished space located on the second floor above the •,xisting offices is used for the storage of records, (%vidence, and reserve equipment (fire extinguishers, hand tools, etc ; Training activities continue to be conducted in the training room located on the south side of the building. Approximately 1,800 square feet on the second floor above the former operation3 area is allocated for this purpose. In addition, the 4,300 square foot apparatus bay is <taed to store reserve apparatus and to conduct routine repairs and vehicle maintenance. The remaining 5,500 square feet is being usea for office and storage space. Floor plans are attached which will provide the details. i, Emergency operations were discontinued at Central in August 1993 when Station Six opened and Engine One's personnel were relocated to the new station. A major concern with this move was the impact J it would have on response times in the downtown area. To partially offset this impact, an ambulance relocates to Central from either Station 2 or 5 Monday through Friday during normal business hours. The ambulance relocation serves two primary purposes. First, tho population downtown and on the two university campuses increases during the normal business day in the same manner that the { copulation normally decreases in residential areas. This relocation places an ambulance closer to the population center of town. And second, since the Department does not have any janitorial staff, it provides personnel to clean Central and to service small vehicles and reserve apparatus. Thus far, the impact on emergency response seems to have been minimal. From September 1993 through May 1994, the Department answ,ared 163 calls in the area bordered by Carroll, Congress, Bell, and Prairie. There were 117 (731) medical calls and 44 (271) fire related calls. Twelve of the fire calls required an emergency response and the average response time was 4.27 minutes. The average response time for all emergency calls was 4.27 minutes and i 1 i _E ~AAdaf~O ~q Oele ~ .q Fire Department Space Needs ZO Page 2 of 14 Associates Architects, recommended in a document dated 2 December, 1992 that the Fire Department's minimum space requirements for support services was approximately 6,144 square feet (1,200 sq. ft. for training and 4,944 sq. ft. for administration and prevention). By 1996, space requirements were projected to increase to 6,471 sq. ft. Given the current growth rate of the City, it is unlikely that the increase in space will be necessary. However, the space currently allocated to support services represents only 48% of Corgan's recommendation. Administration and prevention occupy approximately 2,400 square feet in the north side of Central. An additional 1,000 square feet of unfinished space located on the second floor above the existing offices is used for the storage of records, evidence, and reserve equipment (fire extinguishers, hand tools, etc.). Training activities continue to be conducted in the training room located on the south side of the building. Approximately 1,800 square feet on the second floor above the former operations area is allocated for this purpose. In addition, the 4,300 square foot apparatus bay is used to store reserve apparatus and to conduct routine repairs and vehicle maintenance. The remaining 5,500 square feet is being used for office and storage space. Floor plans are attached which will provide the details. Emergency operations were discontinued at Central in August 1993 when Station Six opened and Engine one's personnel were relocated to the new station. A major concern with this move was the impact J it would have on response times in the downtown area. To partially - / offset this impact, an ambulance relocates to Central from either Station 2 or 5 Monday through Friday during normal business hours. The ambulance relocation serves two primary purposes. First, the population downtown and on the two university campuses increases during the normal business day in the same manner that the population normally decreases in residential areas. This relocation places an ambulance closer to the population center of town. And second, since the Department does not have any jenitorial staff, it provides personnel to clean Central and to service small vehicles and reserve apparatus. Thus far, the impact on emergency response seems to have been minimal. From September 1993 through May 19940 the Department answered 163 calls in the area bordered by Carroll, Congress, Bell, and Prairie. There were 117 (73%) medical calls and 44 (27%) fire related calls. Twelve of the fire calls required an emergency response and the average response time was 4.27 minutes. The average response time for all emergency calls was 4.27 minutes and j I A$endalta 'ft Date -~7 f rB-9U Fire Department Space Needs 301115 Page 3 of 14 6.88 minutes for non-emergency calls. There were 86 (52.8%) calls from 08:00 to 17:00, 36 (22.1%) from 17:00 to midnight, and 41 (25.1%) calls from midnight to 08:00. The City Jail was our most frequent customer. There were 66 calls (40.5%) at the Jail. When the Police move to the Moore Building these calls will be in Station 2's district. The Moore Building was in 20s district before Central closed because of the railroad. One of the key factors that influenced the decision to discontiune using Central as a fire station was the physical condition of the building. While the building is relatively new, the design of the building and the materials and techniques utilized to construct the building have combined with active soil conditions to create a significant amount of deterioriation. In response to the visible evidence of deterioration of the building, a Loss Prevention Report filed in January 1988 recommended that a structural study be performed in order to determine the structural integrity of Central. In response to that recommendation, a study was authorized and was conducted by Isbell Engineering. Isbell had been the original project engineer. In a letter of 26 October, 1989, Isbell concluded that the building was structurally sound, but that three major problems existed. First, there was water infiltration at the site that was coming both from the surface and underground from the hill to the south of the building. Second, excessive moisture in the crawl space below the build was causing the rusting of the floor joists and was contributing to a heaving of the soils within the crawl space. Finally, the engine room floor slab had moved sigificantly during t 1 he life of the building and this movement was continuing to J take place. Following his initial report, Isbell monitored the slab movement for the next eighteen months. He issued his findings on 6 July, 1993, He concluded that there were three options available to solve the engine room floor problem: 1) do nothing, 2) remove the existing slab and replace the slab on grade (same type as existing slab), and 3) remove the existing slab and replace it with a structural slab (like 15 & 6). In order to determine the cost to repair the defects, Bruce Hennington identified the major areas of concern and estimated that the needed repairs might exceed $359,000. It should be noted that these costs are only estimates. The exact cost to make the repairs would have to be determined after plans and specifications were prepared. The total cost for the project could possibly exceed $500,000. Some of these repairs will be necessary if the building is to be used for an indefinite period of time. The scope of the r 1 f . 'a7 3 F i i ~gen0a N~ Q~ - o r 9 agentfattem e Sete ' '7 ! ~ Fire Department Space Needs N Offs Page 4 of 14 repairs and the final cost will vary according to the anticipated use of the building. The estimate to repair central is summarized as follows: New Roof $ 55,000 Gas Conversion 150000 AC replacement 24,000 Rennovation Plans 41000 Driveways 380000 Plumbing 350000 Apparatus Bay Slab 108,000 Rennovate offices 250000 Fire Sprinklers* 270000 Retaining wall 30000 Electric Door Openers 31000 Gas Heat Bay** 22,000 * Recommendation in Loss Prevention Report Present bay heating is insufficient to prevent fire pumps from freezing With the above information in mind, let us now consider several options for the future use of Central. This list is not meant to be all inclusive. There are, no doubt, other options that are available that may have been overlooked. When one is heavily 1 involved in a situation it is often easy to overlook an item which may be obvious to others. i OPTION I: Abandon Central one alternative available to the City would be the relocation of the Fire Department to another City owned facility and the demolition of Central. The estimated cost to raze the building is $15,000. The estimate was supplied by the CDBG inspector. His estimate is based upon the assumption that the contractor would be able to salvage some of building materials. The site would then be available for some other use. The ulitmate use of the site would determine the costs involved. The most logical use of the site would be for a parking lot. A major consideration in the determination of which facility to relocate to is the availability of sufficient space to store surplus equipment and supplies and room to perform vehicle maintenance. Of critical concern is the need to provide a climate controlled space for EMS supplies. Security is also a concern due to the types and amount of drugs used by the Department. i it ~ k PoWaNo nti&eS AgeNaltem Bete Fire Department Space Needs SO Page 5 of 14 At the current time, additional space is unavailable in the old city hall, the Moore Building, and the current city hall. There will be sufficient space for both administrative and maintenance functions at the service center when utilities moves out according to Bruce Hennington. There would be several advantages to such a move. There is a classroom, a conference room, and ample parking for the large vehicles operated by the Department. There is also bay space that could be used as a repair shop. The service center is also sprinklered. This presence of sprinklers would be consistent with the image of the Department. Other options might include use of the old power plant or the construction of offices at one of the existing Fire Stations. For example, if the Department is able to acquire the abandoned water well site adjacent to Station 2 ample space would exist to add f office space. From an operational and management standpoint it would be very desirable to be located near a fire station. j It might also be possible to build offices on the existing Police t parking lot on Cedar Street. This would allow the use of the existing Fire Department parking lot and the radio tower. This would also allow the construction of a parking lot on the existing central site. This move might be viewed positively by the downtown merchants because it would represent a commitment to the downtown area. It would also be convenient to the planning and development functions housed in the old city hall. The cost to construct new i space, based upon the branch library bids, would be approximately $60 per sq. ft. Therefore, it would cost approximately $368,640 to build a 6,144 sq. ft. facility. The major disadvantage of razing Central would be the loss of the space available in the apparatus bay. Central's apparatus bay is large ercugh to house two small vehicles and as many as eight engines. Currently, the old ladder truck (Old 14), the Rehab unit, a reserve engine, and whatever units that are being repaired are housed at Central. The Department operates 17 pieces of major apparatus. In addition to the Rehab and Old 14, there are 7 engines, 5 ambulances, 2 boosters, and the snorkel. While everything could be housed in the other fire stations, it would fill them to their maximum capacity. A major disadvantage would be the inability for companies to drive through the apparatus bays from the rear of their stations. It is always desirable to avoid backing a large vehicle whenever possible due to the possiblity of an accident. The ability to drive through is critical at Stations 2 and 3 due to the volume of traffic. There is less of a problem at Stations 5 and 6. Station 4 is the only station without the drive through option. t r S 9 ! Agenda,N 01 Agendalt ~ i Date - Fire Department Space Needs 6 Of'~ I~ Page 6 of 14 This option has the following advantages and disadvantages: PROS: * Avoids repair and rennovation costs * Site would be available for a parking lot or other use * A new facility would have adequate space to house administrative and support functions * It would be possible to maintain current staffing levels CONS: * Negative public opinion to razing the building due to age of building and its original cost * Negative reaction from downtown merchants if Fire Department moves out of downtown * Costs of a new building and to raze central i * Decreased storage space for apparatus OPTION Ii: Status Quo j Another option to consider would be to maintain the status quo and continue to operate Central as an administrative and maintenance center. This will be satisfactory for awhile. If the building is to continue to serve in this capacity for an extended period of time, however, some repairs must be made. There are two versions of this scenario. Option IIA If Central is to serve as a headquarters and maintenance facility indefinitely, some thought should be given to the current building arrangement. As previously stated, administration is currently located on the north side of the building and has 48 ! of its recommended office space. There is approximately 5,500 square feet of space available on the south side of the building. With the addition of the second floor training room and storage area, there would be an adequate amount of space to meet the Department's recommended needs. Therefore, some thought might be given to remodeling this portion 1 , u 1 4gendaNo - 0 Agendait~_ _ We 6 -/7 a/8' Fire Department space Needs 7ol /-S Page 7 of 14 of the building for use by the Department and allowing other tenants to occupy the north side. The remodeling costs would approximately $184,320. if the station were to ever be reactivated, the north side could be remodeled into crew quarters. Originally, the station had sixteen personnel assigned. There were three fire companies, an ambulance crew, and a Battalion Chief along with his driver. Based upon current operations, however, more than likely only one or two fire companies would ever occupy the station. Therefore, there would be less personnel involved and the smaller space would probably be adequate for those needs. The following items should be considered if the status quo is to be maintained: * New roof $ 55,000 * Move and rennovate offices 184,320 * Driveway repair 38,000 * Retaining wall repair 3,000 * Total Costs: $ 280,320 There would be some additional operations and maintenace costs associated with this option. While there are some costs being j incurred now, it may be necessary to increase the FY 1994-95 budget. However, a portion of these costs might be off-set by improved energy efficiency in the proposed remodeling. option IIB Under this variation of maintaining the status quo, the building would continue to be used "as is" without any extensive rennovation. At a minimum the roof should be replaced at a cost of approximately $55,000. Other repairs would be necessary only as deterioration continued to take its toll on the building. The most pressing need in the near future may be the need to remove the existing underground diesel tank as soils continue to move. These movements may cause a leak in the tank. The advantages and disadvantages of this option are as follows: PROS: * it would be possible to maintain current staffing levels * Provides for continued use of Central and allows for future re-activation of the station s I i a` . Agenda No q Apendal a 715 Date Fire Department Space Needs 80 /S Page 8 of 14 i ! * It would be unnecessary to relocate Fire Department administrative and maintenance staff * Central provides much needed storage space CONS: * Long-term use of Central will require extensive repairs * Areas not repaired will continue to deteriorate * Continued presence of station may contribute to unrest over absence of a fire company downtown OPTION III: Use by Others If the Fire Department relocates, it may not be necessary to raze Central if other uses for the building can be identified. For example, the University of North Texas has requested that they be allowed to use a portion of the bui:iing to house their new Police Academy. If they were allowed to use the building, there is a possibility that they would be able to expand their Academy to include basic and advanced fire training. This could have a direct benefit to both the Fire and Police Departments. Other City operations or non-profit social service organizations might want to use a portion of the building as well. if this alternative is selected, some repairs will be necessary if the building is to be used on a long term basin. The first step in this scenario would be to hire an architect to perform a feasibility study to help identify alternate uses as well as developing cost projections for remodeling and repairs. Based upon coats encountered at the Moore Building, the average cost could be approximately $30.00 per square foot. A limiting factor if this option were to be chosen might be parking space. It may be possible, however, to covert a portion of the existing driveways into useable parking space. Depending upon the type of use and the numbers of people who might work in the building, this might solve the parking problem. The front drive is in fair to poor condition, but is useable. The rear drive would need to be replaced. Fortunately, it is the smaller of the two and would be the least expensive to replace. i i i I l 4genda No Agendas~e fS We ~F Fire Department Space Needs 8_ Page B of 14 * It would be unnecessary to relocate Fire Department administrative and maintenance staff * Central provides much needed storage space CONS: * Long-term use of Central will require extensive repairs * Areas not repaired will continue to deteriorate * Continued presence of station may contribute to unrest over absence of a fire company downtown OPTION III: Use by Others If the Fire Department relocates, it may not be necessary to raze Central if other uses for the building can be identified. For example, the University of North Texas has requested that they be allowed to use a portion of the building to house their new Police Academy. If they were allowed to use the building, there is a possibility that they would be able to expand their Academy to include basic and advanced fire training. This could have a direct j benefit to both the Fire and Police Departments. i Other City operations or non-profit social service organizations might want to use a portion of the building as well. If this alternative is selected, some repairs will be necessary if the building is to be used on a long term basis. The first step in this scenario would be to hire an architect to perform a feasibility study to help identify alternate uses as well as developing cost projections for remodeling and repairs. Based upon costs encountered at the Moore Building, the average cost could be approximately $30.00 per square foot. A limiting factor if this option were to be chosen might be parking space. It may be possible, however, to covert a portion of the existing driveways into useable parking space. Depending upon the type of use and the numbers of people who might work in the building, this might solve the parking problem. The front drive is in fair to poor condition, but is useable. The rear drive would need to be replaced. Fortunately, it is the smaller of the two and would be the least expensive to replace. i I I # I • M •i Y i Agenda No Agenda It . ves Oete Fire Department Space Needs geot*1r. Page 9 of 14 If this alternative is to be considered, the city might want to solicit proposals from UNT and other non-profit organizations in order to determine the level of interest that there might be in using the building. If these agencies are serious, it might be possible to recover remodeling costs by reducing current City budget allocations or by trading services. For example, UNT could waive tuition costs for City personnel attending their academy. These agencies would also be expected to pay for their own, utilities. This would reduce the City's current O 6 M costs. i The advantages and disadvantages of this option might include: PRO'S: * Alternative use of the building might placate citizens who are concerned about abandoning the site * Rennovation costs might be recovered from the organization or agency which will use the building * By not razing the building, it would allow the building to be used as a fire station at some i future date I . CON'S: * Partial rennovation may not prevent the building's continued deterioration * As long as the building exists, it might serve as a reminder that a fire station was closed * Once another organizatioi, moved in the building, it might be difficult to move them out OPTION IV: Reactivate Central Unfortunately, the City could not afford to fund an additional firo company when Station Six was ready for occupancy. The City council made the difficult decision to close Central as an active f.re station. As long as Central continues to exist, the Council retains the option to reactivate it as a working fire station. Option IV explores two scenarios for reactivating the station. The first scenario would require additional personnel. The second scenario would open the station with the existing on-duty personnel. ~gendaNo -.!7~~ 4gendalte Ewe Department Space Needs SIB 6 ` y Page 10 of 14 ~ODf !S Option 1vA Under the current deployment methodology, it would be necessary to employ at least twelve new fire fighters at an annual cost of approximately $489,000. This would provide an additional engine company with a minimum staffing of three members per shift. There would be some additional O & M costs to operate the station and a radio alerting system and furniture would have to be purchased to replace the items moved to Station Six. At some point it would also be necessary to purchase another engine at a cost of approximately $.,00,000. If an additional ambulance were to be purchased, another $100,000 might be necessary. Of course, the larger apparatus could be lease- purchased over a five to ten year time period. While opening Station six improved the Department's response time throughout the City as a whole, it did not address the deficiency in the number of fire fighters required by the minimum standards promulgated by the State Board of Insurance (SBI) and the Fire Prevention and Engineering Bureau of Texas (ISO). According to the SBI Key Rate Schedule, a city with Denton's population should staff and maintain a minimum of seven engine companies and two truck companies. Minimum staffing is three per company. Therefore, at least twenty-seven fire fighters would be required to be on-duty at all times. The ISO requires fewer companies, buc more personnel. Denton was I last surveyed by the ISO in January, 1990, At that time, the ISO J recommended no fewer than six engine companies, one truck company and that these companies be staffed by at least four fire fighters each. This would require a minimum on-duty force of twenty-eight personnel. Unfortunately, the City does not meet either of these C standards. The Fire Department currently maintains five engine companies and one truck company. Each company is staffed by a minimum of three fire fighters. This provides an on-duty strength of no less than eighteen fire suppression personnel. Unfortunately, this represents a 33% deficiency in the numbers of required personnel. In addition, neither the SBI or ISO standards addresses staffing for EMS or support personnel. Since the City provides EMS, additional personnel are required to staff ambulances. There are four additional shift personnel assigned daily to staff two ambulances. i i F E i I v ' +88nddN4 7 ' Aggeendal6m/ llies Fire Department Space Needs Page 11 of 14 Option IVB J i A variation of this scenario would be the redeployment of the three personnel currently assigned to the snorkel at Station Three. These personnel could be used in one of two ways. The first and most preferable method would be the purchase on a new aerial apparatus with a pump and water tank (Quint). A Quint could serve as an engine company within its first response district and as a ladder company on structure fires in other districts. Regardless of the option adopted, the replacement of the snorkel is necessary. The unit was purchased in 1474 and is twenty-years old. The vehicle is overloaded and the chassis exceeds its recommended GVW limits. Not only would a new unit have pumping capabilities, but the aerial device could reach more of the City's high-rise buildings if a taller unit is purchased. The current unit has a maximum reach of 75 feet. A new unit would also have a fully enclosed cab and meet all the current safety standards. The cost of a new vehicle would be approximately $500,000. On a ten year lease-purchase plan, the annual cost would be less than the i salaries of two additional fire fighters. The snorkel could be retained and used as a reserve. The Department does not currently have a reserve aerial device. The unit could also be used for multiple alarm fires by off-duty personnel. Retention of the current unit would also have a favorable impact on the Key Rate since the City is required to have at least two aerial devices. A variation of this scenario would be to add one person per shift a to drive the snorkel and transfer the truck crew to an engine at Central. This cost would exceed $100,000 for personnel and a new engine would cost approximately $200,000. Both variations would require some or all of the building repairs and would involve the O & M costs to operate the building. This variation would increase minimum staffing from twenty-two to twenty-three and would at least make the truck available for structure fires. The advantages and disadvantages for adopting this option are listed below. y PROS. * Additional staffing would be highly desirable and might lessen the increase to the Key Rate after the next inspection G i 4gen iW Me Fire Department Space Needs Page 11 of 14 Option IVH A variation of this scenario would be the redeployment of the three personnel currently assigned to the snorkel at Station Three. These personnel could be used in one of two ways. Thn first and most preferable method would be the purchase on a new aerial apparatus with a pump and water tank (Quint). A Quint could serve as an E.igine company within its first response district and as a ladder company on structure fires in other districts. Regardless of the option adopted, the replacement of the snorkel is necessary. The unit was purchased in 1974 and is twenty-yeare old. The vehicle is overloaded and the chassis exceeds its reconLmended GVw limits. Not only would a new unit have pumping capabilities, but the aerial device could reach more of the City's high-rise buildings if a taller unit is purchased. The current unit has a maximum reach of 75 feet. A new unit would also have a fully enclosed cab and meet all the current safety standards. The cost of a new vehicle would be approximately $500,000. On a ten year lease-purchase plan, the annual cost would be less than the salaries of two additional fire fighters. The snorkel could be retained and used as a reserve. The Department does not currently have a reserve aerial device. The j unit could also be used for multiple alarm fires by off-duty personnel. Retention of the current unit would also have a favorable impact on the Key Rate since the City is required to have ~J at least two aerial devices. A variation of this scenario would be to add one person per shift to drive the snorkel and transfer the truck crew to an engine at Central. This cost would exceed $100,000 for personnel and a new engine would cost approximately $200,000. Both variations would require some or all of the building repairs and would involve the 0 & M costs to operate the building. This variation would increase minimum staffing from twenty-two to twenty-three and would at least make the truck available for structure fires. The advantages and disadva-itages for adopting this option are listed below. PROS: * Additional staffing would be highly desirable and might lessen the increase to the Key Rate after the next inspection r i J 1 4 A I 3 ,pendaNo 4pendalte v ~ 7 ~ ~fLa5 date Fire Department Space Needs DP Page 12 of 14 * An additional company would provide enough personnel on- duty to simultaneously combat two single-family dwelling fires * Although currently within recomacnded guidelines, the response time to the CBD would improve slightly and the second due response time would generally improve city- wide I * The presence of personnel in Central would improve building and grounds maintenance * The snorkel needs to be replaced or retired to reserve status device * The quint scenario could be quickly implemented CONS: * The annual personnel cost would exceed $500,000 and it would take almost a year to hire and train additional personnel i * Building repairs could cost as much as $500,000 and may not solve the problem with the active soil conditions s Transferring personnel from the truck to an engine would hamper fire suppression operations and spread personnel even thinner * There would be an increase in the Key Rate for failure to staff a truck company , b aenda NO -vandallttemt 1fGdo f;Lzo qiF rb_17V- IY9el SUI+IMARY OF OPTIONS /3 d-/5 FOR CENTRAL FIRE STATION OPTIONS DESCRIPTION ADDITIONAL COST PERSONNEL ' I Abandon Central None $ 368,640 new bldg. Build or move $ 15,000 demolition offices S 6.000 0 & M i $ 389,640 Total IIA Status Quo, None $ 280,320 convert but Change south side Sides into offices IIB Status Quo None $ 55,000 new roof Do nothing minimum repair III Use by others None Moving costs to another City building IVA Reactivate/hire 12 $ 489,000 annual additional fire salaries I, fighters & $ 200,000 new engine full repair $ 359,000 repairs 6,000 0 & M $1,054,000 Total IVB Reactivate/move None $ 72,000 annual truck crew and $ 359,000 repairs purchase Quint. $ 6.000 0 & M. Full repairs $ 437,000 Total i i ti. , I I i I +geodaNo Q gerdalte late 6 rcla~±1SL9Y ? Fire Department Space Needs /yaA6 Page 14 of 14 summary While preparing this report, the rationale for making the original decision to close the Central Fire Station was reviewed. There has been no evidence to date which would indicate that the Council's original decision was incorrect. The Department now has eight months experience with the station being closed. While it has taken some adjustments on everyone's part, the associated problems have been minimal. Thus far, the most difficult problem encountered has been keeping the building clean. Response times to alarm3 has thus far been within acceptable parameters. The average emergency response time for fire calls from September 1993 to May 1994 was 4.41 minutes. EMS response time was 4.27 minutes. These responses are within the guidelines of both the State Board of Insurance and the Insurance Services Office. Of course, an average response time implies that some responses are both above and below the maximum. Ideally, if 85% of all responses are within guidelines all is well. In response to the recent concerns expressed about the response times to the downtown area, the Deputy City Manager has been able to secure funding for signal pre-emption equipment for the traffic signals between Station 3 and the Square. The installation of tt.is equipment should improve the response times to downtown and reduce t the possibility of an accident at the effected intersections. Mr. Svehla will provide a separate memo and map of the intersections involved in the upgrade. I await your instructions and will provide you with whatever additional information that you may require. i 00 NO ~.1. ~ei~alt f' CITY 0 DENTON, TEXAS MUNICIPAL BUILDING/ DENTON, TEXAS 76201 /TELEPHONE (817)566.8307 Office of the City Manager i MEMORANDUM T0, Lloyd V. Harrell, City Manager FROMt Rick Svehla, Deputy City Manager DATRe June 15, 1994 SUBJECTt Opticom Systems i i We have been working on Opticom systems with Chief Cook. As you know, ISTEA funding for this system was eliminated, and we were able to substitute other intersections for it. Therefore, $110,000 of city money is available to do systems. In response to concerns that have been voiced by Downtown business people, Chief Cook has asked us to look at the system on the attached map. The Opticom for that complete system would be able to be built with the funding available. We estimate the cost to be approximately $70,000. This would install Opticom sensors and signal equipment at the nine intersections shown on the map. If l the Council would approve this strategy, we think we could have the bids back to them by August and have them installed by October. We ~J will be able to build several other intersections with the remaining funds. Chief Cook is studying other locations, and we will be back to the Council with those recommendations. if you or the Council has further questions, I would be happy to respond at your convenience. R k ve a Deputy City Manager RS:bw AMM004DE a Ij a "Dedicated to Quality Sen-ice" IV. i i ~ ~r'r r l ~ M Handouts for June 17 Council Meeting i CITY OF DENTON 1994-95 Budget Overview I f I e General Fund Balance • Sales Tax/Property Tax • New Facilities I • Pay Plan i 3 s s 4 ( CITY OF DENTON General Fund Unreserved Fund Balance Estimated at September 30, 1994 14.76% of Expenditures Proposed Budget Uses: $581,236 for Operations 1.95% of Expenditures $710,605 for One Time Expenditures 2.38% of Expenditures f • Deferred Repairs & Maintenance $236,361 { e Capital Improvements $177,300 i r New or Replacement Vehicles & Equipment and Other $297.945 TOTAL ONE TIME EXPENDITURES $710,606 _ I r ~ CITY OF DENTON 1120 Sales Tax to Reduce Property Tax Total Estimated 1120 Sales Tax $ 3,176,900 + by Estimated Property Value + 1,00,000.000 Rate Reduction 1 2 Current Tax Rate •7479 Less Rate Reduction J.1672) Revised Rate 6807 (22.36% decrease) 11 (Effective Tax Rate $.6818) I i I I r1 j z I A6 -17 rr 1J 1 II 1 r CITY OF DENTON New Facilities 1994-95 • Denton Municipal Complex Jail Facilities • Denton Public Library - South i • South Lakes Park i I ~ I I r= I Y I I i l i CITY OF DENTON i Proposed Pay Plan 1994-95 I )yon Civil Service Range Adjustment 2% Pay for Performance 0%-5% Average Increase Remains At: 4.6% j Civil Service Compensation Increase 4.6% i z r G' . jrAr. "II I 1 x Y 1 A r d IMPACT FEE CASH FLOW EFFECT ON FUTURE RESIDENTIAL CUSTOMER IMPACT FEE $900.00 WATER $1,000.00 WASTEWATER $1,900.00 TOTAL INCREASE IN ANNUAL MORTGAGE PAYMENT $167.30 LESS 4% WATER RATE REDUCTION (10,000 GAL) ($16.39) 1 LESS 6% WASTEWATER RATE REDUCTION (8,000 GAL) ($16.45) ' LESS TAX SAVINGS (15% TAX BRACKET) ($25.10) j NET ANNUAL CASH FLOW INCREASE $109.36 NET MONTHLY CASH FLOW INCREASE $9.11 i I E I P ` 1 M e ~t II~ CITY OF DENTON CITY COUNCIL RETREAT JUNE 17, 1994 I FACILITIES MANAGEMENT DEPARTMENT • DMC Plaque Information - Exhibit 1 • DMC Parking Map - Exhibit 2 • DMC Completion Schedule - Exhibit 3 • DMC Move In/Open House Plans - Exhibit 4 • City Hall West Functions - Exhibit 5 + • City Hall West Timeline - Exhibit 6 r i 1715A.FM 06/14/94 y 1 1 E 1 I[1 1 I I 1 I , DENTON MMCIPAL COMPLEX JULY 1994 j CITY OF DENTON9 TEXAS CITY COUNCIL 1993 - 94 BOB Y, MAYOR MAROMU Sib rffl Im" cm ' am= mom mm MILLER MARK R cim HARM To P' WY ^ 1 OOROM ASSOCI M mWmi UMIA& TOM sr ~ , mc. PORT TH, Tam i i 3 ~ v i 1 ,iso':.OmLV 0 ~ t look L 1.0 0A fto" IIII 90"S L I NXM *AM x 1 i ►MR~ 01aY ~ ' xu Mi~O wa t M TEA l p LOT D G ~w~ ~eww f..7wA«7w.~f I firwf lOL1C~ L MpI011Y V 7wwe ,gNLYM J aat.w glee powwow" LOT D w PAMOOO PARKING PLAN "&p. m i a , r , ^ M - r - ~ O ~ N N 'V N d Y Y ^I M O O Y M N N O r M N O r O O O s~ xxxxsx xxsxsxszxyyzx r N ~ M ~ N ~ V r ~ 'r N N ~ sx szsxxsxs xzzsszzszzssszxr . .off. n r JIM H N ~ 9 O ~ n M { . _ , 'wo oo Y ~ y r n r f ■ r • • • • • . • p . • . . . • . . • . • N , £ 1191HX3 1.a } Y r~•• ~ ' A 7~il 7 ~ ~ ■ ~ i ~ y e ~ • 1~1 /lje'•' ~ a° ~ 4 Y C O N V N W N W M M V M N Y V M N M N N q M O O O Y O A • ~ i x ! x x x x x x x x x x x x! x x x 2t 2 2 2 x 2 2 2 2 2 2 2 2 2 2 2 2 r . H ~ • » ~J » ~ 1 4 • M » • 5 31 6 1 ~ ~ A » • »p • O • ` G . EXHIBIT 4 DMC MOVE IN/OPEN HOUSE SCHEDULE • 07/01/94 - Install Records System Tracks • 07/20/94 - Finish Security System • 07/20/94 - Punchlist for DMC • 07/25/94 - Complete 911 Flooring • 08/01194 - Finish Cameras ~ff • 08101/94 - Finish Telephone System i • 08/01/94 - DMC Construction Complete r • 08/12194 - Move Municipal Courts • 08/16/94 - Move Police Department • 08/16/94 - Move Motorola Radios • 08/16/94 - Move 911 • 09/16/94 - Complete Jury Selection Room • 09/20/94 - Tentative Open House Date 1715A. FM 06114/94 ! k{ T' K 1 A 1 s EXHIBIT 5 CITY HALL WEST All the development functions needed by citizens and developers will be located at this facility, The following departments will be in City Hall West. • Planning & Development • Engineering • Building Inspection 0 Code Enforcement 3 • Utility Development 1 1715A.FM 06/14/94 i k r : i 5 4 f EXHIBIT 6 CITY HALL WEST TIMELINE • 07114/94 - Submit example construction contract and specifications to the Legal Department for approval. • 07122194 - Finalize the construction documents. • 09/01/94 - Project goes out to bid. • 11/01/94 - Receive bids • 11/15/94 - Present bids to City Council • 11/16/94 -Award bid • 12/15/94 - Begin Construction # • 03/15/95 - Complete Construction 1 • 04/15/95 - Move Departments I t 1715A.FM 06/14/94 i f s F . r, Resource Deployment for Fire Protection by John Lee Cook, Jr., Fire Chief Fire protection in any given community is the responsibility of both the public and private sectors. The level of the fire protection provided is determined by balancing the risks involved with the commmunity's ability and willingness to pay for the service. The private sector provides fire protection by building structures according to local fire and building codes and by installing fire alarm and suppression systems. In addition, some large industrial occupancies also maintain in-house fire brigades. Public fire protection is traditionally provided by organizing and maintaining a fire department. When a fire department is organized four primary issues must be addressed. First, how many fire companies should there be? Second, how many fire companies should bp placed in each region or area of the jurisdiction? Third, how many personnel will be required to operate the required number of fire companies. And finally, where should these companies be located? i j The first three issues are addressed by the Fire Suppression Rating Schedule published by the Insurance Services Office (ISO). The rating schedule outlines the requirements for not only the fire department, but for the water supply and distribution system and for fire and building codes. ISO rates the level of fire protection in a community by an actual field survey. Based upon the results of the survey, the ISO assigns the community a j ! numerical rating. The scale ranges from one to ten, with one being 1 the best. Denton was surveyed by the ISO in 1990 and was rated as ~-J a Class 5 city. In Texas, a second standard also applies. That standard is the Xey Rate Schedule and was promulgated by the State Board of ! Insurance (SBI). Rather than a class rating, the SBI assigns a rate based upon a monetary scale of 0 to $1.00. The lower the rate, the better the rating. Denton was lasted surveyed by the SBI in 1982 and was assigned a Key Rate of $0.17. In 1991, the Legislature assigned the rating responsibility to the Texas Commission on Fire Protection. The staffing standards of both rating bureaus apply only to fire suppression personnel and do not address staffing for EMS, command or support functions. Personnel who are assigned to ambulances full-time can not be counted toward the required number of fire fighters. A summary of the rating requirements is provided in Figure One, below, as well as a comparison of the City's current resources. The staffing requirements listed 0 Figure One are for the minimum number of fire fighters that are required to be on duty i i 1 4 i 7 t c ' Resource Deployment for Fire Protection Page 2 of 6 at all times. In order to add nine additional fire fighters per shift, the city would have to employ at least thirty-three people ( 9 x 3 x 1.25 The annual cost would be approximately $1.2 million, Figure One Resource Requirements Item: ISO Key Rate Actual Deficiency Engines 6 7 5 2 Ladders 1 2 1 1 Fire 28 27 is 9 Fighters i Note: Key Rate requirements: one engine per 10,000 population, one ladder per 35,000 population, and 3 fire fighters per company. The ISO requires 4 fire fighters per company. O , The determination of where to locate fire stations is also E addressed by the standards and has been the subject on numerous 1 research studies and journal article. For example: h i There are two general categories of normative fire station placement models - static models which assume that every ~t fire fighting unit is available for responding to the next fire and dynamic models which consider the fact that some units may be unavailable for an assignment because they are busy with another fire. In all but the largest cities, static models are sufficiently representative for making location decisions. (Jack M. Reilly and Pitu B. Mirchandaui, "Development and Application of a Fire Station Placement Model" Fire Technology 21 (August 1985), p. 182.) Both the ISO and the SBI utilize static models to determine fire station location. i i f i r j { i Resource Deployment for Fire Protection Page 3 of 6 The ISO requires that fire stations be so located that: I "The built upon area of the City should have a first-due engine company within 1 1/2 miles and a ladder-service company within 2 112 miles." [Sec. 560: Distribution of Companies, p. 22.1 The Key Rate requirement for fire station location is similar and states that the: "Number of stations in mercantile and industrial districts to be determined by field survey, and in residential areas to be so located to protect an area not exceeding 1 1/2 mile radius or five minutes running time." (p. 11) E It is clear from both standards that the two most important factors in determining the proper location for a fire station are the average travel time to an incident and the a-erage travel distance. Of course, when selecting the site for a new fire station other factors such as the cost and availability of land, 4 the character of the district, and the proximity of major traffic 3 arteries will influence the final placement decision. i 4 The average travel time is also known as the "response time". This time is recorded and evaluated for each and every incident. Response time is traditionally defined as the length of time from the moment the fire department is notified until a fire company is on the scene and ready to operate. (D_ployment Methodology for i Fire Departments (Washington, D.C.: U.S. Government Printing Office), 1977. p. 6.) I There are a number of other factors which should be considered when considering actual response time. These factors are illustrated in Figure Two, below. A number of other variables also influence response time. For example, the time of day, traffic conditions, and weather will all impact response times. The most important variable, however, is the time it takes to detect a fire and notify both the occupants of the building and the fire department. Early detection and prompt notification is critical to safety of both the occupants of a building and to the responding fire fighters. It is also critical to the outcome of the fire suppression effort. This is why the installation of smoke detectors is so important in residential occupancies. i I ~ M i I unit unit begin fin Unil Itars Unit errlvee Fin-gghtinq fin etch reported ratified finheuM of sane activities i t Time f I l I 1 ~ i I I ( ~ I I I I I k Dispatching I Tumour Troves k ANp --1-i 0 We time lime lime- time I j I I I I { ' I t c,. Kesparre time i The installation of smoke detectors in residential occupancies has been instrumental in reducing the number of residential fire fatalities by over 50% during the past two decades. Yet many p occupanices are still not equipped with a smoke detector. In many others, the smoke detector is inoperable. This was the case in a fatal fire which occurred in an apartment on Wt Street in January r 1994. Unless a building is equipped with an alarm system or fire suppression system, a fire which occurs when the building is unoccupied can burn undetected for hours. By the time the fire is discovered, it might have grown beyond the capability of the fire department to control regardless of the location of the nearest fire station. This is why the installation of alarm and suppression systems is so important. This is even more important when using a static model to locate stations. It is impossible to guarantee that a fire company will 3 always be in quarters. using an average response time verses j examining all response times can be misleading. For example, the average response time for two incidents might be five minutes. One incident might have a response time of one two minutes because the fire company is in quarters. A second incident might have an eight out another minute response because a company from of destri toresponder when the normally assigned company call. Two minutes is great. Eight minutes is normally unacceptable. The response time for an agency should be equal to or less than the adopted local standard in 85% of all cases. Therefore, it is imortant that a careful evaluation should incidents which exceed the maximum allowable b time. Steps should be I i T. r t V i Resource Deployment for Fire Protection Page 5 of 6 taken to improve upon or eliminate those factors which cause response times to exceed the norm whenever it is practical or possible to do so. The City of Denton selected the sites for its last two fire F stations by utilizing a computer model developed by Public ' Technology Incorporated. This program use the static model and is based upon nationally recognized location and response standards. The program subdivided the city into 150 fire demand zones and J evaluated the response times to these demand zones. Prior to opening Station 5 and 6, 35.3 3 (53) of the fire demand zones had response times greater than five minutes. Opening Station 5 reduced that number to 16.73 (25). When it came time to open Station 6, the City's revenues were not sufficient to add the personnel necessary to staff an additional g fire company. The PTI computer model was updated and the number S of fire demand zones were increased to 152. A new evaluation was conducted on 17 July, 1991. Four scenarios were examined: staffing six stations, closing station three and opening station six, closing station one and opening station six, and opening station six and combining stations one and three near Carroll and Eagle. Based upon the results of the computer run, the option to close station three and the option to combine stations one and three were eliminated. The option to close station one was chosen. Figure Three, below, compare- the response times for operating five and six stations. since the issue of a three minute response has been raised, that information is included in the data. Both options reduced the number of zones beyond five minutes to less that ten percent. Figure Three Response Time Comparisons i Item/Time < 3 3 < 5 3 > 5 3 Stations 77 50.7 142 93.4 10* 6.6 1 - 6 Stations 64 42.1 139 91.4 13A 8.6 2 - 6 I Difference 13 8.6 3 2.0 3 2.0 1 Note: Five of the zones are undeveloped raw land i i Resource Deployment for Fire Protection page 6 of 6 Closing Station one and Opening Station Six reduced the total number of zones with a response time of five minutes or more to 13. Three of these zones were exactly at fire minutes. Therefore, the number of zones greater than five minutes is actually ten. If all six stations were operational, two zones are at five minutes and eight exceed five minutes. Figure Four, below, breaks down the response times even further. Figure Four PTI Comparison of Response Times to Five or Six Stations Time in No. Zones Percent No. Zones Percent S } minutes 5 Stations 6 Stations 2 < 1.0 6 3.9 7 4.6 1 a 1.0 - 1.99 24 15.8 .'7 17.8 9 3.0 - 2.99 34 22.4 43 28.3 S t 3.0 - 3.99 45 29.6 42 27.6 g 4.0 - 4.99 30 19.7 23 15.1 5.0 - 5.99 11 7.2 8 5.3 j 6.0 - 6.99 2 1.3 2 1.3 i Totals: 152 99.9 ` 152 100.0 t In conclusion, most of the recent questions concerning fire station location focus not only on fire station location, but on I the need for additional personnel as well. Clearly, the Department j is understaffed and additional personnel would be desirable. The demand for service has increased by more than 50 percent since 1987 yet structure fires account for less than 3 percent of all alarms. Unfortunately, no one can afford the resources to combat the worst-case scenarios. Rather, those worst-case situations should be mitigated by built-in fire protection such as automatic fire sprinkler systems. There is no more effective alternative available at the current time. Hopefully, adequate incentives can be made available that would encourage individuals to install sprinkler systems in their buildings. ' i IMPACT FEE WASTEWATER ALLEN 7 $93.00 $93.00 1055188 &&314 WTR MTR + FULL ARLINGTON $230.001 $1,285.00 i RUNIT ESIDENTIAL 1 O3 $460.00 NON - RESIDENTIAL OTHER CEDAR Hitt - $298.001 $447.00 LUE <_FULL COPPELL $225.00 $282.00 MUD `FULL I $450.001 $1,025.00 CITY _ FULL DESOTO $75.00 $79.53 518" WTR MTR < FULL EU EL SS $608.00 $3,504.00 EVERMAN _ $514.00 UNl f FLOWER MOUND $1,413.00 CONNECTION FULL FOREST HILL $1,285.00 $1,285.00 314" METERS - FULL 3 FORT WORTH $580.20 ESU 60 FRISCO $3,178.00 SU 67% GRAND PRAIRIE $145.00 $290.00 5B" WTR MTR OTHER GRAPEVINE $140.00 HALTOM CITY VARIES I HIGHLAND VILLAGE $3,333.00 ESU HURST $700.00 $1,473.00 518 & 3/4 WTR MTR KELLER $750.00 D.U.E 150% ! LEWISVILLE $934.00 LUE MCKINNEY $500.00 S.F. $400.00 M.F. SEPARATE METERS $260.00 M.F. SINGLE METER $1,000.00 OMMERCIAURETAIL $500.00 NDUSTRIAL SINGLE METER $1,000.00 NDUSTRIAL MULTIPLE METERS _ PLANO $205.00 $15,685.00 314 " $348.00 $15,685.00 1 " $681.00 $15,685.00 1 112 $1,090.00 $15,685.00 2" $2,188.00 $15,685.00 3" $3,415.00 $15,685.00 4 " $8,810.00 $16,685.00 6" $10,900.00 $15,685.00 8" $15,685.00 $1f' 585.00 10" _ ROWLETT $1000.00 $1,365.00 ACRE FULL SOUTHLAKE $206,605.00 $929.00 1000 THE COLONY $929.00 ACRE/COMMERCIAL < FULL $311.00 $311.00 OT/SINGLE FAMILY < FULL i i t, IMPACT FEE WATER 6"~ J W f~'}~'oD' ~1+E b Sr ~ - _ $2,$547_00 518&314 WTR MT < FULL r $274.00 ALLEN 355.00 RESIDENTIAL 13 % ARLINGTON g~•00 I NON - P~SIDENTIAL 26 0' 1 $612 00 UNIT OTHER _ AZLE < FULL $964.00 $1,707.00 1" METER ---T-<-FULL CEDAR HILL $702.00 $1,053.00 LUE FULL COPPELL $650.00 $471.43 ESU _ DESOTO $325.00 518"WTR MTR FULL EULESS $392.00 $2.263.00 LUE EVERMAN $335.00 UNIT FLOWER MOUND $492.80 BASIC + SIZE OF MTR FULL FULL _ FOREST HILL $419.50 $83 S METERS 40% FORT WORTH $356.00 SU 67 96 { FRISCO $3,178.00 OTHER GRAND PRAIRIE $212.00 $425.00 ES18 U WTR_MTR 67 % GRAPEVINE $592.00 - PER SIZE. OF MTR _ VARIES LTOM CITY HA HIGHLAND VILLAGE $3.333.00 518 ESU & 314 WTR MTR HURST $935'00 ESU 50 % i KELLER 51,125.00 i $6,000.00 2 " MTR LEWISVILLE $761.00 $2,468.00 LUE MCKINNEY $500.00 S.F. $400.00 M.F. SEPARATE METERS ~J $260.00 M.F. SINGLE METER $1000.00 COMMERCIAURETAIL $500.00 INDUSTRIAL SINGLE METER $1,000.00 INDUSTRIAL MULTIPLE METERS FULL PLANO $437.00 $33,518.00 314 FULL I $743.00 $33,518.00 1' FULL $1,455.00 $33,518.00 1 112" FULL $2,329.00 $33,518.00 2' FULL $4,676.00 $33,518.00 3" FULL $7,298.00 $33.518.00 4" FULL $14,552.00 $33,518.00 6: FULL $23,292.00 $3?,518.00 8" FULL $33,618.00 $3I 518.00 10 FULL ROWLETT 51,000.00 V,365;00 ACE SOUTHLAKE 157,800.00 500 < FULL THE COLONY $250.00 $250.00 COMMERCIAL < FULL i $78.00 $78.00 RESIDENTIAL j r Y k' • I ~ J • \e i IMPACT FEE CASH FLOW EFFECT ON FUTURE RESIDENTIAL CUSTOMER I IMPACT FEE $900.00 WATER 11,000.00 WASTEWATER $1,900.00 TOTAL INCREASE IN ANNUAL MORTGAGE PAYMENT $167.30 • t LESS 4% WATER RATE REDUCTION (10,000 GAL) ($16.39) } LESS 6% WASTEWATER RATE REDUCTION (8,000 GAL) ($16.45) LESS TAX SAVINGS (15% TAX BRACKET) ($25.10) s NET ANNUAL CASH FLOW INCREASE $109.36 NET MONTHLY CASH FLOW INCREASE $9.11 1 • E t aa~ f: , 1 a I ~ I 1 ~ I I ~ I I - -1 ~1 ~7 I ~ I y I I ~ I ly I I ~y ~ I ~ y I i I ~ I ~ I 1 o i ! 1 ~ ~7 1 1 ~zd% r -f b I 3 i Y A I I A 21j{(~k 1 i I i ff f i . i