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HomeMy WebLinkAbout08-02-1994 irbA~( 'r4 I J lr.4r4.rq°. t p' 9 i7 f i r I CITY COUNCIL AGENDA PACKET ,i 0/2/44 f f r 1. r 11 I ~ r I I r agWANa~ iI Agiodai16m AGENDA Da1B_. ~L CITY OF DENTON CITY COUNCIL 6 August 2, 1994 r: Executive Session of the City of Denton City Council on Tuesday, August 2, 1994, at 5:15 p.m, in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas, at which the following items will be considered: 5115 p.m. t 1. Executive Session: j A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 r 1. Consider a claim against Wiltel, Inc. B. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel/Hoard Appointments Under TEX. GOVT COP Sec. 551.074 Work Session of the City of Denton City Council on Tuesday, August 2, 19A4 at 6:00 p.m. in the City Council Chambers of City Hall, 215 E. McKinney, Dorton, Texas at which the following items will be i con9idsredl NOTE: Any item listed on the Agenda for the Work session may also be considered as part of the Agenda for the Regular Session, 6100 p.m. 1. PressiAstion and discussion of a hotel/motel tax recipients budget by the Denton Convention and Visitors Bureau. 2. Briefing on the scope of the City/Chamber of Commerce Competitive Analysis Study and related contract and give staff direction. 3. Receive a report and hold a discussion concerning receipt of hotel motel tax funds by Science Land of Denton and give staff direction. 4. Consider amendments to the City Council Rules of Procedure. z' Regular Meeting of the City of Denton City Council on Tuesday, August 2, 1994 at 700 p.m. in the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: 7:00 p.m. 1. Pledge of Allegiance gat 1 v u, I~ VwdaNo..~u - 4g"dait City of Denton City Council Agenda Date ob (O August 2, 1994 Page 2 i 2. Citizen Reports 3 A. Receive a citizen report from Don Wheeler regarding commercial vehicle traffic on residential streets. 3. Citizen Requests A. Consider a request for an exception from the noise ordinance for the North Texas State Fair and Rodeo, Auguet 19 - 281 19941 at the North Texas Fairgrounds. ' 4. Public Hearings A. Hold a public hearing and consider the rezoning of a 79.93 acre tract located on Hickory Creek Read at Montecito Drive from Planned Development 112 ~to One Family Dwelling District (SF-7). The Pla:.;sing and Zoning commission recommended approval, 6-0). S. Consent Agenda Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. Approval of the Consent Agenda authorizes the City Manager or his designee to implement each item in accordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding these items prior to consideration. L 'I Listed below are bids and purchase orders to be approved for payment under the ordinance section of the agenda. Detailed back- up information is attached to the ordinances (Agenda items 6.A, 6.8). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. Upon the receipt of a 'request to speak" form from a citizen regarding an item on the•Consent Agenda, tha item shall be removed and be considered before approval of the Consent k" Agenda. A. Bids and Purchase Orders: 1. Bid #1645 - Certification Testing of CEMS on Steam Generators 2. Bid #1648 - Cracked Sealant 3. RFSP #1640 - Computerized Fuel Management Systcm r'~iX~sr'^1R.~~~SaY1M In i ' I 7 aQendaNo._~-- D ~ ndallem L City of Denton City Council Agenda $ 3 August 2, 1994 Page 3 1 B. Plats 1. Consider approval of the preliminary plat of The Oaks of Montecito. The 79.93 acre tract is located on Hickory Creek Road at Montecito Drive. (The Planning and Zoning Commission recommended approval, 6-0.) C. Tax Refunds 1. Consider approval of a tax refund for Billy J. Mosley/Colonial Savings in the amount of $1,038.81. 6. Ordinances A. Consider adoption of an ordinance accepting competitive bide and awarding a contract for purchase of materials, equipment, supplies or services. (5.A.1. - Bid #1645 and a 5.A.2. - Bid #1648) B. Consider adoption of an ordinance accepting competitive sealed proposal arl awarding a contract for the purchase of materials, equipment, supplies or services. (5.A.3. - '.v RFSP #1640) C. Consider adoption of an ordinance authorizing the City Manager to execute an amended agreement with the Denton Chamber of Commerce to expand ti,e scope to include coordination of special studies, research and analysis. D. Consider adoption of an ordinance authorizing a compromise settlement agreement in Brown v. City. E. Consider adoption of an ordinance accepting the dedication from N.W. Realty, Inc., approximately 0.569 acres of land needed for street and utility purposes in ' conjunction with the extension of Morse Street. (Planning and Zoning Commission recommended approval, 5-0.) ` F. Consider adoption of an ordinance vacating a certain public utility and drainage easement recorded in volume ' 2865, page 0152 of the real property records of Denton County, Texas for the proposed East Oaks Phase II located east of Audra Lane. (Planning & Zoning Commission 1 recommended approval, 6.0.) Y r ~ ttt sr-r ~IOP k Ap~ashko~ ; Age~la)b~ _ City of Denton City Council Agenda August 2, 1994 °Q G Page 4 i 0. Consider adoption of an ordinance temporarily prohibiting the parking of vehicles on both sides of Carroll Boulevard from its intersection with Fain Street to its intersection with Headlee Street, portions of Denison Street, portions of Bolivar Street, a portion of Pone Street, a portion of Strata Drive, and a portion of Fain Street, said streets being located around the North Texas State Fairground, during the annual North Texas State Fair and Rodeo to be held from August 19, 1994 through August 29, 1994. '1. Consider adoption of an ordinance prohibiting parking of vehicles on the north side of West Mulberry Street from its intersection with South Carroll Boulevard to its intersection with Bernard Street. (Traffic Safety Commission recommended approval.) 1. Consider adoption of an ordinance amending portions of Chapter 18, Article III, relating to the designation of parking spaces for the Exclusive use of disabled persons at the Denton Municipal Complex located at 601 B. Hickory d Street. (Traffic Safety Commission recommended ! approval.) J. Consider adoption of an ordinance amending the Chapter 19 of the Code of Ordinanceaj providing for terms of office for municipal judges and providing for a transcript fee. K. Consider adoption of an ordinance authorizing the City Manager to execute a supplemental agreement between the City and Missouri Pacific Railroad Company for additional parking on Railroad Avenue. 7. Resolutions A. Consider approval of a resolution approving the submission of a proposed project to the North Central Texas Council of Governments and the Texas Department of Transportation as a candidate for Statewide Transportation Enhancement Program funding. B. Consider approval of a resolution appointing Tom Harpool to the TMPA Board of Directors. C. Consider approval of a resolution recommending University Drive as the site for placement of the 1993 Governor's Community Achievement Award landscaping grant. f C j;`% '.r. A9Q*N0, j 4geadd►t~r►L _ Date City of Denton City Council Agenda s August 2, 1994 Page 5 8. Consider appointments to the committee in charge of selecting a consultant for a Competitive Analysis Study. 9. Submission of the effective tax rate and rollback tax rate. 10. Submission of the certified collection rate. 11. Consider an appointment to the City's Data Processing Advisory Board. 12. Vision Update 13. Miscellaneous mattei9 from the City Manager. 14. Official Action on Executive Session Itemsi A. Legal Matters 8. Real Estate 1 C. Personnel D. Board Appointments j 15, New Business This item provides a section for Council Members to suggest items for future agendas, 1 16. Executive Sessions A. Legal Matters Under TEX. OOV'T CODE Sec. 551.071 r B. Real Estate Under TEX. GOVT CODE Sea. 551.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 NOTES THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE 8E89ION AT ANY TIME REGARDING ANY ITEM FOR WHICH IT I9 LEGALLY PERMISSIBLE. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on them. day of 1994 at o'clock {a.m.} ti, CITY SECRETARY A9000NO. AgOdalt j Date City of Denton City Council Agenda August 2, 1994 j c Page 6 NOTEi THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARSNG IMPAIRED IF REQUESTED AT LEAST 46 HOURS IN 's ADVANCE OF THE S':'HEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566-6309 OR USE TELECOMMUNICATIONS i, DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX S0 THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE, F" ACC001F8 + 1 a' nry i, ri y~ ,yam, :CITY- ~CU~7NGI~ TTTTTTT i r i r . + s ~ c. w] ` wt r C~ d Y Q491 vw 141 DENTON CONVENTO & VISITOR BUREAU .4, . , MARKETING PLAN ;r 1994-1995 ti r t, . r $r r r f Prepared by Jo Ann B)". uatine Direcwr ; , I T 1 ti:IPP 1 Norte DENTON CONVENTION & VISITOR BUREAU ADVISORY BOARD 1993-94 Chair: George Highfill I , Members: Carl Anderson Jane Bites r 1 i Roy Busby Janet Harreld Lucy Haverkamp Jack Miller Ex-Officio Martha Len Nelson 'iJ Chamber of Commerce Representatives: Chair: Richard Hayes Treasurer: David Bites 5 President: Chuck Carpenter A AI .....ter rN._"T`Y~I.Ylirl£`~I{1ri Mr 4'.r.. n r. owl inn DENTON CONVENTION & VISITOR BURRAU MARKETING PLAN 1994-95 1, Introduction ; The primary mission of a convention & visitor bureau is to sell its city. In making a community a more dynamic meeting place, a bureau creates the needed environment to bring in convention and visitor business. Successful bureaus operate through a coordinated group action rather than through independent individual actions. Therefore, a bureau ser✓es as a cooperative representing all components of the visitor industry including hotels, motels, restaurants, convention facilities tour operators, attractions, and transportation carrlerd as well as the retail and commercial resources that are important to visitors. All of the businesses create a team effort with the bureau acting as the marketing/promotional arm for the hospitality industry. The specific programs of the Denton Convention & Visitor Bureau (DCVB or Bureau) aret Convention Promotion { Tourism Promotion Film Commission Administration II, The Bureau The DCV3 was initiated in 1976 by the Denton Chamber of Commerce and remains under this agency as an operating unit. There is no membership structure within the DCVB so all funding comes from the occupancy tax disbursement by the city of Denton. Shia is niqua In that all_rcmai11 Ut) . Tree o t e tax recipients aver of er ncome sources plus facilities that provide rental income. A fourth entity has the potential for extra income from location fees provided through film and television projects. The occupancy tax rate in Denton is 2110. Six percent is sent to the State of Texas for their general fund. Note that only one-half of one percent of the six percent state occupancy tax is sent to the state's tourism department, Texas law prohibits the state tourism office from using the money for advertising min the state's boundaries. r. E, Irv kN" r { The City of Denton collects the remaining occupancy tax which is 74 tmaximum allowed by law for a city this size). After each quarterly tcollection a tresecity e deposits a ter n of occupancy $145,000 by the end of This fuund will have approximately September 1995. The distribution is as follows: Denton Chamber of Commerce (for the 40.71 Convention & Visitors Bureau) Greeter Denton Arts Council 14.28 11 North Texas Fair Association 13.57 Denton County Historical Museum 11.94 Denton County Historical Foundation 1.62 City of Denton (for Civic Center) 10a•~ The DCV3 operates via an agreement between the City of Denton and the Denton Chamber of Commerce. This aq-teement is in the form of a e;igned contract and based Lyon the Texas Tax Code 351.101 which authorizes the City to use revenue from its municipal hotel occupancy tax to promote tourism and the convention and hotel industry by advertising and conducting solicitations and promotional pr rams to attract tourists and convention delegates or l registrants to the municipality or its vicinity " The current agreement runs through March 31, 1995. The original agreement was to end September 30, 1994 but city council changed the dates for the Bureau and the North Texas Fair Association (expiration 12/31/94) to end at the j same time as the other occupancy tax recipients' contracts. III. Mission Statement and Plan Background Mission Statement The Denton Convention & Visitor Bureau exists for the purpose of soliciting conventions, tour groups, visitors and film proi ects to the City of Denton to increase occupancy fn t'he hotel/motel properties. s' ,r IV, Participants in Plan Development The DCVB reports to the Chamber's Board of Directors with tho uey of an Advisory Board for This assistance. board's make-up included Chamber members, a citimen, a organization. from another L city l occupancy council tax reresentative and one -2- f I t i i 46* `9 oeM H The City of Denton collects the remaining occupancy tax which is 71r (maximum allowed by law for a city this size). After each quarterly collection the city deposits a percentage of occupancy tax into a reserve account. This fund will have approximately $145,000 by the end of September 1995. The distribution is as follows: F r ! Denton Chamber of Commerce (for the 40.71 Convention & Visitors Bureau) 14.28 Greater Denton Arts Council 13.57 i North Texar Fair Association 11.94 Denton County Historical Museum Denton County Historical Foundation 1.62 i City of Denton (for Civic Center) 101 0 The DCVS operates via an agreement between the City of ' Denton and the Denton Chamber of Commerce. This agreement is in the form of a signed contract and based upon the Texas City t revenue from Code 35municipal1.101 hotel toccupancy tax to promuse tourism and the convention and hotel industry by c advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity The current agreement runs through March 31, 1995. The original agreement was to end September 30, 1994 but city ! council changed the dates for the Bureau and the North $ Texas time Asasci the on other raoccupancyl/ tax torecipendit the contracts. IIi. Mission Statement and Plan Background Mission Statement The Denton Convention & Visitor Bureau exists for the % purpose of soliciting conventiona, tour groups, visitors ! and film ?In to the City of Denton to increase occupancy in the hotel/motel properties. IV. Participants in Plan Development ! The DCVB reports to the Chamber's Board of Directors with the use of an Advisory Board for assistance. This E it board's make-up includes Chamber members, a citizen, a city council reecipie t tive a organization. director from another occupancy '2" C ~ i i k li r VONp, 90- The Advisory Board has taken more interest and a hands-on- approach to the Bureau's program in the Last year and held a brainstorming session to develop this marketir plan. Fran last year's tourism workshop sessions involving 55 city and area citizens numerous ideas and plane wero generated to further the hospitality inductrr7y+ in Denton. It is hoped that a working cannittee willlve to work oz the opportunities. Curzpntly, the lity has a Vision 2000 ~t M+hiCh, v&en caiplet ,will include additional ideas for lopment by the Bureau. V. situatioa Analysis A. Overnight visitors: Group Cor~poorate (Peterbilt, Victor, Turbo Tetra Pak, etc.) =rate military educaticnaf, religious fraternal) Ali apply except for mlitary. M.,tor Ooach Tour Inbound charter (Youth groups such as all canpe at the universities or church carpe). Film and television crews (long-term projects such as movie3: "Necessary Roughness") B. Overnight Visitors- Individual with Oommftcial rose rvatio not ns: part of a typical business traveler ' Withcut reservationsr walk-ins Government (per diem gr>up is rate sensitive) Leisure (tyical touriste/highway travelers) Visiting Fr ends and Relatives Special Event C. Day Visitors Business Vieitin g Friends and Relatives Special Evart/Attraction Drive-By Short -term televieior,/film projects (commercials) Denton has all of the above clientele except for military. This city also has the ability to serve all of these categories wall despite some wea)anesses. The two universities serve Denton well with convention business. However, not having a large meeting place (i.e., a convention center) does keep many groups from even ooosidering Denton. •'1- I 1 Mr V' ow~ i VMNO A0*1 ' no Denton does not have a system in place to calculate specific information on visitors. However, some inquiries r are available through the Chamber of Commerce on inquiries via telephone, walk-ins and mail. The Visitor Information Center at Exposition Mills Denton Factory Stores will soon develop its own system of counting visitors and compiling demographics. VI. The Industry in Denton The occupancy tax for the DCVB has increased from approximately $38,ooo in 1976 to $199,183 in 1993 j (calendar year). The hotels are the generators of this tax money and continue to do well. Some of the success comes from having a favorable location on a heavily ' traveled highway such as I-35. Other reasons stem from the hotels ranovating upgrading and marketing their properties to the publia. Examplea includes Sheraton's sale and complete renovation along with an overhaul of the golf course plus a name change to Radisson Hotel, a complete renovation of the LaQuinta Inn with a new look and new logo, renovations to the Exel Inn with the addition of one suite featuring a jacuzzi, a name change from the Delux Inn to the Days Inn, and new ownership of the Holiday Inn with plans for upgrades. E The Redbud Inn has been Denton's one and only bed and breakfast within the city limits for over a year now. The owners have added a gazebo to host weddings and special events. other bed & breakfast establishments in the Denton area are The Guest House at Saddle & Surrey Ranch in Aubrey and Roadrunner Farm in Argyle. Both have enhanced the offerings of B&B'e in the Denton community. However, both of these B&B's are located outside of Denton and occupancy tax is not collected from their facilities. } The past few years have brought a dozen new chain restaurants to the area. The most recent ones include Cracker Barrel, Good Eats, a second Braum's, and Applebee'9. Local eateries that are new to Denton include Sorentino's, Cappucino Cafe, Two Brothers Pizza, Papaya's, Expresso Texas, Miami Slice, Randy White's, The Chestnut, Thanks a Latte, and The Smokehouse. r Not only does Denton have places at which to eat and sleep. It has numerous special events throughout the year plus sports, entertainment and nightlife. See the appendix for all related literature. Denton continues to grow. It is fortunate that it is v located north of Dallas and Fort Worth on I-35 and located -4- r 14 -4 r^ ~ v aQe &NO Doe - 26 G in a centrally -travelled :re a of North Tixas. This highway also runs through thmiddle of the Unted States connecting Laredo to the tip of Canada. It is also home to two major state universities with a total student population of 35,546. There are approximately 60 manufacturing businesees ire Denton with op rtunity for more business expansion, Also, many people live in Denton and its surrounding community for the quality of life. However, their work may take them into the Metroplex each day. Texas' economy is not what it used to be. Oil is no longer king and the Lone Star State has been working hard to shore up its revenues to take care of its many needs. Although the lottery has been dole well, it is not large enough to solve the money woes of a huge state. Also, I politics will provide a tug-of-war with its profits. One revenue idea that has been legalized and will be an advantage to tourism is horse racing. The state was demanding a high percentage so development was slow. However, the state has changed this percentage from 5t to I* so the future looks much better. Denton County has been zoned by the state for racetrack development. The only operating track in the area is located west of Fort Worth Trinity Meadows, A new first-class horse track has begun construction in Grand Prairie. It will be the Lone Star Jockey - Club. Horse racing could be extremely beneficial to Texas and the tourism business. Texans have been taking their money to Louisiana, oklahora and New Mexico. It is anticipated that Denton County will once min again be known as "horse country" by supplying the horse especially in the racing area. Currently, the Lone Star Jocks Club in Grand Prairie is not moving as haivek now leggralized igamblingxpand enumerous , casinos thave opened in this region of the country. There may be such a Skit of gambling opportunities that all entities become diluted. Thus states would need to be come more resourceful to hind monies to support their budgets. 'r Despite all this, tourism is still the number two industry in the state of Texas. It currently ranks behind California as the highest ft tourism numbers. Texas is still a great place to visit and the tourists come from this. U.S, iid around the world. It is a diverse, int-otresting Mate that many want to see. Denton has many st,ributes •hat contribute to this influx of touristsi location, e.%sy access by car or plane, great highways, close to a metropolitan area, good accommodations, a variety of restaurants anc, shoppin , a historic downtown square, things to see and do g lue a TB attitude, p Texas fr.,endly .5- ti '~dW1Y Diu A~Iny.HvwM^v.-•'•. - i aQ1AQiN0. V2 YZ/ VIZ. Goals One Year Plan 1994-1995 To increase hotel occupancy tax revenues 54 ($182$817 { to $191,968 calendar years 1993 to 1994). " fE To increase local revenues $1 million by recruiting television and movie projects, This includes occupancy tax and sales tax. VIII. Goals for 1994-1995 b' A. Convention Sales Goals To book 10W more meetings/conventions in Denton in y^ I the next fiscal year. Strategy and Rationales 1 • Create a sports committee to develop the use of all k the'sporta venues in Denton (universities, schools and parks facilities;. e ► ;Present bids,to organizations for their meetings/ events to be held in Denton. Develop a stronger relationship with both univer- sities to attract more educational-related events " and meetings to Denton. 'Lo e, t Attend 2 sales blitzes in the Austin and DFW 'A Metroplex area to call on association meeting " planners. r * organize one sales blitz for Denton hotel/motel personnel in the DFW metroplex. , > r * ` Promote area dude ranches to meeting planners in conjunction with convention sales. Conduct a direct mail campaign to meeting planners and associations. • Provide special recepptions/parties fox the Y~ t recruitment of quali[ied grour)&. ! t3 A I a~ . - 092Z / 9o~Z,a This effort requirea membership in the following organizations and attendance at numerous trade shows, conventions and functions. Texas Association of Convention & Vie..,jr Bureaus Texas Hotel/Motel Association Dallas/Fort Worth Association Executives Meetingg Planners International Texas Society of Association Executives B. Convention Services Goal: To service all visiting groups and organizations to make their meeting a success while in Denton. Strategy and Rationales Provide planning assistance and registration manpower. + Provide name badges and promotional items when appropriate. j-.. * See that allhospitality ppacanerilite Informed f. as to Bureauls purppoose and pab y to serve the,it,customers (flyera and facsimile updates throughout the year). C. Tourism Sales Goalss To`book 12 motorcoach tours per year. To increase Denton's ppleasure travel market. To increase visitors to Denton Ia shopping areas from out-of-state visitors and residents of the Oklahoma and North Texas region. To increase visitors to Listoric downtown Denton. To create an amphitheatre to produce an historical outdoor drama. To increase the numbers of visitors to Denton for day trips. Strategy and Rationales * Conduct a direct mail campaign to all motorcoach 1 i + tour operators that travel to Texas, Market all activities in Denton especially the recreational opportunities such as Lake Ray Roberts. + Conduct a direct mail campaign at least 5 times a year to specific audiences on shopping opportunities. .7- , . MgWKbA'rt1AgMliAad.4a.MWNm...r.._. ~24 * Produce a direct response program to attract visitors to downtown Denton and to the city for day tours. + Continue the development of the amphitheatre via membership on the board and the maintenance + of this project. Keep Visitor Information Center open year-round. + Continue ppublication of literatures Denton brochure, restaurant guide and calendar of events. + Create a special tourism map for Denton with ads and coupons for residents and visitors, + Exhibit at 6 public travel shows per year. + order romotional items appropriate for Denton. + Advertise in Dallas/Fort Worth Area Tourism Council Guide. f + Advertise in Texas Accommodations Guide which is produced by the Texas Hotel/Motel Assoc. + Particippate in 5 familiarization tours for media and military * Attend 1 sales blitz for travel agents. ► Set up brochure distribution with metroplex company to promote Denton with its literature. + Initiate publicity for Denton in local, state, national and international travol publications. Contract with tour company for representation, at a' trade shows designed for group tour operators (banks, clubs, churches, eta. This, effort requires membership in the following organizations and attendance at a number of meetings, k functions and events: Texas Travel Industry Association Texas Hotel/Motel Association Dallas/Fort Worth Area Tourism Council National Tour Association American Bus Association ' D. Visitor Services 9 Goalat To promote the visitor Information Center to the publicl to educate residents and travelers to tourism opportunities in Denton. To respond to walk-in visitors immediately at jx' the Chamber of Commerce and the Visitor • . { Information Center and to respond to telephone and mail inquiries in no more than ' one business day. 1777 -8- I •v+riinarl4~:+.naNa carer wv.,...... , , , 4r f v AP*) To recruit 20 additional volunteers for the i 4 Visitor Information Center, To maintain an inventory of brochures on attractions and facilities in Denton, the Dallas/Fort Worth Metroplex and the state of 's Texas for walk-in visitors. s To open a second Visitor Information Center in the area of Golden Triangle Mall. Strategy and Rationales * Erect and maintain up to 3 billboards in the Denton area to inform and direct the traveling public to the Visitor Information Center. * Train information reception assistants properly and keep workload under control for a quick turnaround regarding requests. For more volunteers visit all senior citizen organizations, churches, clubs and centers, Make prepared pitches to recruit. Create an atmobphere in which volunteers want to work and a feeling of belonging. Plan special tripe throughout the year for their enjoyment *4 1% and in a ppreciation for their service. * Train a'coordinator to operate the Visitor Informs- r tion Center (paid or un-paid) and keep the inventory and volunteers organized. * Investigate a second location to place a south Visitor Information Center. 8. Local Community Involvement Goals:. To assist local festivals. To assist in the development of more events. To provide residents with information. To provide guidance and manpower to organizations. To facilitate a change in the laws regarding ,t drinking hours and the club membership rule. G Strategy and Rationale: r,* Provide Denton Arts Festival with promotional assistance. Provide Texas Storytelling Festival with romotional assistance and serve on Advisory s j oard, + Provide materials, staff and assistance for Festival of Lights and Christmas brochure, -9- i , j r. i + I WW i tib 3 it # Provide materials, staff and assistance for Denton County Amphitheatre Association. i Provide banners to Main Street Association for " special event or season. • Provide messages on marquee billboard when space and time allow. ' Distribute all flyers and brochures on local J museums, attractions and events in the Chamber office and at the Visitor Information Center. R Exhibit at Denton Expo each year to provide residents with materials and information. * Maintain volumes of information for residents. Examplesi Clubs and Organizations Guide f Manufacturing Guide Tear-off Maps Restaurant Guides Calendars of Events Denton Brochures Train service personnel in Denton's hospitality industry (hotels restaurants, retail businesses, etc.f. + Implement a plan with local club and restaurant owners to affect a change in voters desires and city council stand. G. This effort requires membership in the following ; organizations " Denton Hotel/Motel Association Festival of Lights Association County Seat Saturday Main Street Promotions Committee Denton County Amphitheatre Association Texas Storytelling Festival Advisory Board Denton Festival Foundation F. Film Commission Goalt To recruit up to 3 film projects and up to 5 commo%cial projects to Denton for economic impact. Revenues include direct disbursements t to businesses or organizations, occupancy taxes and sales taxes. r Strategy and Rationale * Maintain membership in the Dallas/Fort Worth Regional Film Commission and serve as an active board member. Respond to requests by the commission and local project scouts immediately. } .)0- j . I R rs • YwRN INS . • 'KIMA~~ * Provide liaison assistance and photos. * Work directly with the city and county regarding special arrangements concerning these entities. * Encourage crews to book local hotels/motels during their project. k Work on committees of the film commission board E (example: membership, fundraising, etc.) J and support the commission through attendance t " f at necessary functions. Summary The Convention k Visitor Bureau's purpose is to book as many room. nights as there are available to increase occupancy, t.,:x revenues. However, the Bureau's mission # encompasses many aspects of the economic development of Denton such ads general revenue which goes to a variety of businesses and sales tax. Although the Bureau desires results that can be measured, the success of the total program cannot always be evaluated in dollars. J rT"; V4 - r 3iF 4&Alplan2 I r 3s i { 1. iPr safr tow r f` S . 2. j ~ ~ ad 2~ 1 DENT'ON CONVENTION & VISITOR BUREAU ,If F+ GOALS AND RESULTS OF 1993-94 PROGRAM YEAR r ~ - r rr r 1 t ~ 1 711. 1 1 r'.~ . E I f r l r ~'cw~w~MNfl1~111v✓YVnr . fa 'ai f.~ J L K'. 1 ' ~w i ~No gy. s! +0k+del i DWTON CONVENTION & VISITOR BUREAU i GOALS AND RESULTS FOR 1993-1994 PROGRAM YEAR i GOAL1 1. To market Denton as a meetinga destination to the Texas association industry and all other potential groups and organisations b. SaTwo les itsessociations/meeting planners o. Utilise TNET to locate potentialt fDPW or and for Denton and to bid on same groups d. Promote area dude ranches for groups RESULTi THY OCCUPANCY TAX COLLECTIONS AND PRRCENTAGES INDICATE THAT THE HOTEL/MOTEL BUSINESS 18 HEALTHY AND INCREASING IN VOLUME. THE DENTON BUREAU ASSISTED APPROXIMATELY. 925 MEETINGS, CONFERENCES AND EVENTS DURING THE PAST CALENDAR YEAR. THIS I8 NOT A TOTAL COUNTi T8E HOTELS HANDLE MUCH MORE BUSINESS TRAM I8 RIPORTID SUCH AS CORPORATE BUSINESS, FAMILIES, INDIVIDUAL TRAVELER9t ETC. GOALS 9. To market Denton's shopping areas to out-of-state visitors and residents of the Oklahoma and North Texas region. A. Co-op advertising with centers together on promotions RESVLTt THE BUREAU CO-OPED AN AD WITH EXPOSITION MILLS DENTON `f FACTORY STORES. THIS AD 19 CURRENTLY IN THIS YEAR'S EDITION OF THE DALLAS/FORT NORTH TOURISM COUNCIL GUIDE. &WX COUNCIL PRINTS 500,000 OF THE GUIDES AND INCLUDES A R 72DRUARY TO JULYa THE ESPON8E CARD. THE GUIDE CANE OUT IN JANUARY 1994. FROM 14HICH RESULTED FROM. THEC 0 OPRAAD SAND THE 2FREERZ1MWMIR LISTING. GOAD 3. Establish a Visitors Center in Denton for visitors and residents, a. Locate one or more locations b. Create a volunteer work corps i { I I 1 t ~ Ap* E li 26 1 RESULTt 4 THE BUREAU OPENED THE VISITOR INFORMATION CENTER DECEMBER 4, 1993. IT HAS BEEN OPEN EVERY DAY SINCE THAT TIME. THE GRAND OPENING IN FEBRUARY FEATURED THE ANHEISER-BUSCH CLYDESDALES. THE CENTER IS STAFFED BY A COMBINATION OF VOLUNTEERS AND PAID STAFF. SOON THE BUREAU WILL RAVE COMPLETED ALL OF ITS SIGNAGE AT THE CENTER AND WILL HAVE HAD THE 01ONAGE ERECTED BY THE TEXAS DEPARTMENT OF TRANSPORTATION. GOALt 4. Concentratt efforts on obtaining editorial publicity for Denton in local, state, national and international travel publications. ; RESULTt THE BUREAU HAS GARNERED SOME PUBLICITY REGARDING THE CITY kr AND TEE TOURISM PACTOR. FOR COPIES OF ARTICL88, 8198 THE BUxREAV OFFICE. 41 f I .p- GOAL1 S. To markst Denton as a specific stop for a t the motorcoach tour market. k a,. Direct mail b. " Personal visits to tour operators c. Work with local people to educate them to needs of tour groups s RBSULTI rf + THIS AREA OF END?iVOR NEEDS MUCH MORE ATTENTION AND CONCENTRATED EFFORT4 TO ACHIEVE TEE GOALS. THE NEXT WAKNTI P ~~NG PLAN WILL VOCUS ON THIS SEGNIAT OF THE BUYZAUIB ,I fir, 6. To train 30% of all service personnel in Denton's hospitality industry (hotels, restaurants, retail businesses, eta.) ~ a. Use the Texas 30spitality SsminKr model s developed by t'-. Texas Departmout of Commerce , i :I i . j /R I ' l Fool tQMIdIHO. -q t.... ' Ode -2-9~~ ~ led P6 RESULTe IN THE PAST YEAR THE STATE REVISED THE HOSPITALITY SEMINAR. PLANS ARE TO RE-TRAIN BUREAU STAFF IN TPE NEW METHOD. USING NEW TRAININQ MATERIALS THE BUREAU HOpigs TO BEGIN TRAINING STAFF IN HOTELS, RESTAURANTS, RETAIL BUSINESSES, ETC. GOALt 7. To market Denton as a pleasure travel market especially emphasising the sites in Denton and the recroatioaal activities at Lake Ray Roberts. a. Exhibit at six public travel shows per ear b. Join other co-operative groups to promo a city / RSSULTt THE BUREAU PROMOTES LAKE RAY ROBERTS BY DISPLAYING TEE` LAKE BROCHURE. THE BUREAU ALSO EXHZBITED WITH THE STAFF FROM THE LAKE AT THE DENTON EXPO TO PROMOTE THE RECREATIONAL FACILITIES TO RESIDENTS. TH3 LAXI j INFORMATION WAS AL80 PLACED OU THE MARQUEE BILLBOARD AND „ LARK STAPP REPORTED THAT WMY OF THEIR PATRONS MENTIONED SEEING THE MESSAGE. A QO..`0 RELATIONSHIP HAS BEEN FORGED WITH THE SUPERINTENDENT OF THE LAKE AND gig STAPPI GOALi S. To assist in the development of an amphitheatre for an outdoor historical drama. a. Continue serving as anchor agency as association progresses. The DCVO will provide the necessary support unt it this group becomes independent. RESULTi -,j THE BUREAU. WITH THE ASSAJTANCE OF OTHER AMPHITHEATRE BOARD MEMBERS, ARRANGED FOR A CONSULTANT FROM f j INSTITUTE OF OUTDOOR DRAMA TO CONS TO DENTON FORA PRE-FEABIBZTXTY STUDY. REPIRT FROM CONSULTANTi PLANE ARE COMING ALONG BUT THERE IS MUCH TO DO. HE SAID THE SITE u AND THE STORY LINE ARE THY TWO MOST IMPORTANT ELEMENTS OF " r THIS PROJECT. BUREAU DIRSOXI SERVES AS TRWURRR 1 { f FACILITATOR PON ORGANIBING MEETINGS AVD SPECIAL EVENTS. THE A880CIATIO~i CONTINUES TO RAISL MONEY THROUGH D<CAL =ri FUNDRA18E28 AND DONATIONS. -3- f 114 FSr •p;t ~YAL neRaHe 9' . . aoeac:n P ~ pale ~ i GOALt a k 9. To assist and be prepared for the growth of the tourism market in Denton. Sxaammpple■: auto race- course. possible horsetrack facilities, and subsequent new hotel properties. as Facilitate these possible businesses by servingg as a pro-active resource and also keep No community informed and ready RESULTt TO DATE THERE HAVE NOT BEEN SIGNIFICANT DHVELOPXM7TS IN MISS AREAS. HOWEVER, THE BUREAU WILL SUPPORT ALL LOCAL EFFORTS TO FACILITATE THESE OPPORTUNITIES. GOALt 10. To market Denton as a concert mecca through all available faciliLis■ in the city of Dentonb a. Develop a plan with the universities and tr' other cosmunity facilities to recruit all typ•s and sizes of concerts to Denton b. Direct trail o. Personal contact d, special event + EESULTt THIS GOAL IS LONG-TERM AND 18 STILL CONSIDERED TO BE AN OPPORTUNITY FOR DENTON, NO CURRENT ACTIVITY. i GOALS 11. To assist in the promotion of the sports activities at the University of North Texas E and Texas Womm's University. f as Direct a ■poste committee to re.earch and solicit all events that could be brought to the sports facilitieo in Denton , ~r b. Support the football and basketball programs by purchasing auason tickets (with Eoonomic ' Development) to use for hosting meeting ' planners co interact with the athletic departments and the local hospitality businesses to create special packages and incentives to increase attendance at games and sports functions) increase parti- cipation by Netroplex alumni "4NVaMAi'!N'WMI\uIi',iYf ~I`J .d-•^"' } .vr'r owl 1 AQMIQINC. ~ _ RESULTi THE BUREAU CONTINUES TO SUPPORT THESE SPORTS PROGRAMS AND W U A LIAISON TO UNT FOR TEXAS SPECIAL OLYMPICS AND TO TWU FOR THERTHE 10 MUCHAMORESBUSS TO BE CHAMPIONSHIPS. SOLICCIITED IN THEBSPORTS INDUSTRY THAT COULD BE HOSTED WITHIN FACILITIES OF DENTON. GOALI 19. To provide axpertise to the Denton Municipal Airport for the promotion of Denton to I air travelers. a. Brochure racks and volunteers on hand when necessary b. Develop as airport sup port Committee for the purpose of marketing the airport REBULTt THE BUREAU CONTINUES TO SUPPLY THE AIRPORT WITH A BROCHURE RACK AM CURMn MATERIALS FOR ALL OF THE TRAVELERS COMING THROUGH TEE DENTON AIRPORT. THE BUREAU ALSO SERVES AS A LIAISON FOR GROUPS WHO CONDUCT AVIATION ACTIVITIES AT THE DENTON MUNICIPAL AIRPORT AND HARTLEE FIELD. 0&%L s 13. To assist in the development of key Denton festivals and special events in order to build Denton's reputation and attract visitors. a. DCVB staff should serve on all necessary boards and cosw%ittsea to pprovide guidance and promotional support i! possible Examples include: Denton Arts Festival, lounty Seat Saturday, Vestival of Lights, and Texas Storytelling Frstivai E RESULT THE BUREAU SERVES ON A IMIETY OF LOCAL BOARDS AND vMMITTEES TO FACILITATE '9A!R EVENT OR PURPOSE. IT IS ADVANTAGEOUS FOR THE BUREAU TO ASSIST W.IERMR POSSIBLE TO J MAKE DENTON MORE ATTRACTIVE WITH MARY SPECIAL EVENTS BUREAU PROVIDES STAFF TIME, HATE.'JALS, MEETING SPACE AAND PROX'tTIONAL ASSISTANCE TO THE ABOVE MENTIONED EVENTS. .5. f H3NM'✓.WJMDV:,M'/a,iX..wn4 KA' t . Ageodd ' °Me ~ 2t~ 2 b G: GOALI 14. drinkingihoursaandathe clubbmembershiparule~ a. Implement a plan with local club and restaurant miners to a![sot a change in voters, desiris and city council stand REBULTs THE BUREAU WOULD LIRE TO 8EE THIS CHANGE DiPLSME M TO 34AK3 XXXTING SOLICITATION XABIER. IN THE KINDS OF MANY ; XXXTINO PL7W US TSIB SITUATION I8 A DRAWBACK TO .CONING TO`OINTON. T8= D$NTON HOTEL/XOTEL ASSOCIATION ALONG WITH TEI RISTAORANT AND CLUB OWNERS WOULD LIKE TO SRI TAIS 51. I ^ i' :CNANOE. 110M R, NoIONR HAS COMM FORWARD TO TAU TM LEAD . r i r , C mz,' ,fir ° r 1 r t i~ 1 R ♦dY I AQ &N0. e i AQ1AOaItInL~.~ i Bite Denton Conventlon & Vieftor Bunau t u Bud et for 1994-96 INCOME: Current Pro osed 1992-93 1993-94 1994-95 Sub-Tote Occu on Tax 176,725 187,560 185,128 Occui,an Tax Audit 16,275 J Occu a Tax Reserve Fund 48,014 90,912 I Interest Income 3,700 Mar use B111boaM 4,800 TOTAL INCOME: 192,000 233,674 284,638 DISBURSEMENTS: ADMINI8TRATION ' Sal des 88,824 87,040 78,750 oq Taxes 8,884 8,700 6000 Insurance 4,926 8,970 7,738 RetlrementlCar Allowance 2,000 - 8,200 8,204 Trafnf 3,000 21000 2000 ,E ul meM 3,200 2,700 2,950 Su pea 600 600 1000 Ts horse 8, 4,500 A 600 udit 000 ,b00 1,000 1,000 1000 Prlntl 4,000 3`000 2 600 Poste a 800 121,013 2,000 124 710 11760 113,390 CONVENTION PROMOTION Sahries-Contract Services 0 0 8,000 f SO 11cltatfonarevel 12,000 10 000 13000 Convention Service 3,e00 2,000 4000 Advertisln 8000 ~ 1,200 6,000 I'MMotionaf Event 2,000 1,000 8 000 Trade Show 1,000 1,600 Mamberehl Subscrl tions 1,400 21,200 1,600 21,100 12,00 000 35,000 E CN, AQIA~INO S I S / 2-9'y u 06 i TOURISM PROMOTION 94 f l Salaries-Contract Services 10,000 Trave1/S offal Pro ects 1,200 1,500 4,000 Tourism Serves 1,500 3,500 20,000, Advertisin 22,000 16,800 25,000 Marquee Billboard 0 0 16,000 Promo. Events/TradeShows 6,000 5,600 10,000 Promotional Material IC 7 000 38,700 15,000 Membershi /Subsai tons 1,000 1,200 2,500 Film Com. of North Texas 3,550 42,250 3,250 70,450 4,500 107,000 Visitor Information Center; _ Part-tine Staff 7,284 10,000 External Ex penes Reimbursement 3 000 Insurance 760 672 Utlllties 3,300 1 78? Su Aes f t 0 600 ' Payroll Tax 0 714 Maintenance 0 _ 870 Reoruitment and Retention 0 3,000 ' Start-Up Coat one time 6,000 0 z , Ed Miscellaneous 0 17,314 200 Total VIC 20,6481 TOY L DISBURSEMENTS: 184A63 233 574 276.0381 ,i i 1 ' Denton Convention and Vlsltor Bureau 6 Pro osed Bud et October 1994~e tember 1995 _ 93 94 93-94 94.85 ' Recel to: Bud e. Actual-Est. Pro sed 200 Income 201 Occu an Tax 233,574 202,000 185,126 Occu an Tax Reserve Fund 80,812 203 Interest income 3 776 3 700 204 Miscellaneous income 685 p 205 Me use Billboard Income 0 400 4,G00 TOTAL RECEIPTS: 233,674 208,760 284,538 Distributions: 300 Salaries Director 305 Salaries Stall 45,792 44,700 48,082 12194 3,808 1,500 306 Sale rise Assistant 21,354 16,120 18,188 r 307 Salaries Inlorn Mal t. 7,700 14,352 308 Solorlso Part-time VIC 11,000 309 Mfsceflaneous Ex ones 0 11,700 10,pp p 0 0 0 ' 310 RoUrement 2,000 2,004 2,004 311 Car Allowance 4,200 4,200 4,200 312 Director nee p 0 . 314 Deferred Com nsadon 0 0 0 p 315 Pa roil Taxes 8,700 6,780 6,000 320 Health Insurance 8 208 321 Afloc insurance ,0 7,238 0 0 0 t 322 Liabil Insurance 784 491 800 ! 323 insurance old b em bee 0 - 0 0 325 Trafnin S Travel 2,000 2,,000 2,0 pp { 330 E ut most 2,700 2700 300 331 Co Machine 0 0 850 332 uter 0 _0 2,000 334 Other 0 0 0 R 400 Office Su 000 800 406 Tel* hone Service 3,120 3,120 1 000 s 407 Metro Lfna 1380 3.120 415 Audit 1,380 1,38 0 420 Printing 11000 834 11000 . ! 3,000 0 2,500 f 1.• • ••.9Lyrd aYG; ha atq , Ap*No ~l Dab I - 425 Posta a 21000 1,500 426 1,750 ! 600 Convention promotion Q 0 0 Salaries-Contract Servke 0 0 8,000 502 SolicitatlorvTravel 10,000 722 13,000 603 Convention Service 2,000 604 Conventon Adven.slnfl. 4.000 6,040 2,592 8,000 605 Convention Promotional Events 1,000 p 1,000 j 508 Convention Trade Shaw 1,500 0 2,000 508 Membershi Subcd lion 1,600 1,284 1,000 i Salaries-contract service Q 0 10,000 512 Travel/S ciai pro ec is 1,600 68 4,000 513 Tourism Service 3,500 431 20,000 i b14 ToudsmAdvertisl 18,800 19,450 Ma uee Billboard 0 26,000 516 Tourism Promotional Events 6,600 0 18'000 618 Tourism Trade Shown 51500 0 617 Tourism Promodonaf Material 38,700 10000 10000 15 000 818 Mem „ i benhi ubscrf lion 1,200 785 2600 620 FIk1i Commisatnrt 3 260 3,000 4600 621 Brochuf*$Mfterves 1994 p 0 0 522 Vlaitoro Center ,t 17,314 17,314 !0,848 TOTAI. DISTR1f3tJYfQNS• 233,574 183 3,679 279 038 , i tM I ' C I. I f ""WrhbGMNAW^:nvYif P>w••.. &A :G'J e i M" sway OF AMIRCM INV" OF 1iANKINS, POWERS, EASTUP, DEATON 8 TONN ~ A ProfpNon4 Corpontlon CE14TIFIED PusUC ACCOUNTANTS go* No Z 902 NORTH LOCUST • P.O. BOX 977 OENTON, TEXAS ?OX94977 an~arasa, ~ - ~ INDEPENDENT AIMITORS' REPORT I Board of Directors Denton Chamber of Commerce i We have audited the accompanying statements of cash receipts and disbursements of the Denton Chamber of Commerce for the year ended March 31, 1993. These statements of cash receipts and disbursements are the responsibility of the Chamber's management. Our responsibility is to express an opinion on these statements of cash receipts and disbursements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the statements of cash receipts and disbursements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall stateewnt of cash receipts and disbursements presentation. We believe that.our audit provides at reasonable basis for our opinion. As described in Note A. the Chamber's policy is to prepare its operating statements on the basis of cash receipts and disbursements. This basis is a comprehensive basis of accounting other than generally accepted accounting principles. In our opinion, the accompanying statements present fairly in all material respects, the recorded cash receipts and disbursements of the 6enton Chamber of Commerce for the year ended March 31, 1993, on the basis of accounting described in Note A. j Hankins, Powers, Eastup, Oeaton a Tonn A Professional Corporation Certified Public Accountants October 12, 1993 Rrsa: c✓/ rip wall DENTON CNAIiBFR OF COMMERCE Schedule C r+ CONVENTION/VISITORS BUREAU ACCOUNT i AND S STATE FEOR THOF CASH E YEAR ENDED RECEIPTSMARCH 31,S619R43ENTSq~ GJ -OZS s Cash at April 1, 1992: Bank One - Denton - Checking $ 31,277 6 C/ North Texas Savings b loan - C.D.'s 110,762 Petty Cash _]QQ $142,139 , i Add Receipts: i ' City of Denton - Occupancy tax 175,649 Other income 64 Interest (Note B) --882 Total Receipts 182,595 Deduct Disbursements: 830769 Auto expense 11160 Taxes 6,641 , 910 insurance 6 6 910 .Training and travel , Equipment lease, supplies and maintenance 5,133 ■ Equipment purchase 30565 Office supplies 930 Telephone 1813080 Professional fees 1,273 Postage 19,085 Convention promotion 29,211 j Tourisa~ proaatlon ` Film comwission 3,129 42, Brochures 148 f s y' Total Disbursements 210,625 Excess Disbursements over Receipts 28,030)1 Cash at March 31, 1993: Bank One - Denton • Checking 290799 North Texas Savings a Loan - C.D. 111148 North Texas Savings 6 loan - 73,062 Honey Market Petty Cash ---100 ,x,109 f , The accompanying notes are an integral part of this statement. .7- AT r.N.+MK~+fkf+"Wn~rdIMAP.w:........,. . .......,r< x.,111 i r•.y. f ' r i CITY-P, G it i i f0. t { ~ yr0 M 1 r HHHHHHHHH J E 4M 9,0V Q 1 CIT'r of DENTON, TEXAS MUNICIPAL BUILDING / 215 E McKINNEY / DENTON, TEXAS 76201 ,a MEMORANDUM r y:; TO: Mayor and Members of the City Council FROM: Betty McKean, Executive Director Municipal Services/Economic Development DATE: July 29, 1994 SUBJECT: Scope of Study for an Economic Development Competitive Market Analysis c I have attached the final draft of the Competitive Market Analysis f: Scope of Study- (Attachment A). Hopefully, this document now reflects the intentions of the City Council in soliciting proposals r from consultants to execute this study. i It appears to be very comprehensive and, due to the incremental + y cost structure, should allow a great deal of flexibility for the selection committee in finalizing negotiations with successful " ;f proposers. y}z I have also attached (Attachment B), for your information, the proposed contract between the Denton Chamber of Commerce and a prospective consultant to complete the study. This final draft more clearly protects the interests of the City of Denton ands. N includes wording to demonstrate active involvement by the City in gx• all steps of this process. Matching funds from the City for w - I p r payment to the Denton Chamber of Commerce for this contract will I come from the Utilities fund. i +a 77 Upon. approval by the City Council, the Chamber will solicit proposals from consultants with a background in economic rf, development studies. Proposals are due in the Chamber of Commerce a office by August 15, 1994. A selection committee will be convened ` on the 17th and 18th of August to select the most appropriate consultant to conduct this study. After negotiations are completed, the contract will be awarded. It is intended that the r h4 1, stu,',y be complete no later than November 11, 1994. r:. 8171666-8M DiFW ME rRO 434-2629 'I N0 9 ApW Page 2 a Both Charles Carpenter, President of the Denton Chamber of Commerce and Richard Hayes, Chairman of the Board of the Denton Chamber of Commerce, are expected to be present at the City Council meeting and sho d be able to respond to Council's questions. Bett He ean, a Live Director Municipal 8ervic conomic Development BM/3m f i f j 1dJ r 1 9~. A a f ABB002E4 /CleLay Na P ATTACHMENT A a F _3 od REQUEST FOR CONSULTANT PROFESSIONAL SERVICES CONTRACT i ECONOMIC DEVELOPMENT: A STUDY OF COMPETITIVE MARKETING FACTORS c. f a AUGUST 1"4 ; A L¢ ' !e 1 DENTON CHAMBER OF COMMERCE 414 PARKWAY DENTON, TEXAS 76201 I ,jip, y{P Of,P iN N T , J.J.. a 7IIII ' ALMA 4{I doom Ap*No M1v may' ~ THE DENTON CHAMBER OF COMMERCE REQUEST FOR PROPOSALS ECONOMIC DEVELOPMENT; A STUDY OF COMPETITIVE MARKETING FACTORS s ~ j { The Denton Chamber of Commerce, in partnership with the City of Denton, Texas, requests proposals for Economic Development Study of Competitive Marketing Factors. The Purpose of the study is to better define the unique opportunities Denton has for economic development and to identify the marketing factors which Denton may adopt to vigorously and successfully compete in the recruitment and expansion of major commercial and industrial r, pmject& F J } ProPo specifications are to be ` r Packed up at the Denton Chamber of Comm . ~ - - erix 414 ;J > Parkway, Denwn, Texan ' A r Proposals will be mceived to the chamber of Commerce office until r`*b v'' ~ , 1;30 pm.,: August 15, 1994. r: For additions) Info mom, Please contact Charles W. Carpenter. (817) 382.9693. f, i V '1 f owl 1 Ap WNo. M,andal Dale l 4Z PURPOSE The Denton Chamber of Commerce, in partnership with the City of Denton, Texas, is soliciting professional consultant proposals for an Economic Development Study of Competitive Marketing Factors. The purpose of the study is to better define the unique opportunities Denton has for economic development and to identify the marketing factors which Denton may j adopt to vigorously and successfully compete in the recruitment and expansion of major commercial and industrial projects. The Request for Consultant Professional Services Contract is being issued by the Denton i Chamber of Commerce. The contract will also be executed and administered by the Chamber of Commerce. The project managers will be Charles W. Carpenter and Betty McKean. The s,.xly will be guided by the following goals: 1. To identify key economic trends; E 2. To analyze the marketing and retention programs within Denton, assessing whether these programs are effectively addressing market trends, and their 4 oompet ti%vness; 3. To assess Denton's financial and non-financial Incentives, tax end fee structures, utility extension policies, and their competitiveness; ` 4. To assess Denton's development plan and process for new and/or. expanding ' major commercial/industrial projects, the ordinances gulding such projects, and their competitiveness; 5. To provide conclusions and recommendations on policy direction to successfully market Denton as a quality business environment " 6. To present a marketing plan that will position Denton to successfully compete for major commercialrndustrial projects. y f I 2 j f Ij I q., l y M Date SCOPE OF SERVICES 6 The Chamber and City will provide existing data, reports and other information relevant to the consultant's responsibilities under the contract The proposer will describe how he will perform each of the items in the Request for Consultant Professional Services Contract services listed below. Overvkw of Economic/Demographic Trends 0 Identify key economic trends within the community. • Ascertain the underlying causes of the key economic trends and their longevity. • Profile existing major commerciallindustrial businesses. • Forecast future economic trends and their application to the community's economic growth. • Analysis of perception of Denton's quality of life as compared to competition in terms of education, location, heath care, housing, eta Differentiate between the community and other similar cities with respect to uniqueness and specific opportunities Denton may utilize to encourage major r' eommercialtindustriai development ` • Identify labor force factors that have marketing implications. • Identify factors used by U.S. companies in making location decisions. • Identity factors used by International companies in making U. S. location decisions } 2. Assessment of Denton's Marketing and Retention Programs • Ass<, structure of Demon's economic development effort • Assess Denton's marketing efforts, and analyze their impact on attracting major k commetcialrndustria projects in comparison to other cities as to their competitiveness for supporting business projects. i ' 3 „ y h YtiMMddlaYYf<,A:AK^:yY:.ae•. w,nsu d. . r a. 1 t a0endtHo. Aptmaalt Date_ + Assess Demon's business retention/expansion efforts, and analyze their impact 7044 i on retaining/expanding major commercial/industrial projects in comparison to other cities as to their competitiveness for supporting business projects. Develop strategies and provide recommendations of proper innovative approaches to marketing and business retention efforts to increase Denton's l competitive edge: (a) regionally, (b) nationally, and (c) internationally. • Project factors companies will be looking for in analyzing community in years 1995-2000. 3. Assessment of Denton's Business Development Incentive Programs + Assess each of the financial and non-financial incentives, tax and fee structures, utility and other infrastructure cost-sharing policies, in comparison to other cities as to their competitiveness for supporting business projects. ' Develop strategies and provide recommendations of proven innovative approaches to the incentives and other policies to increase Demon's r ompe itive f edge (i.e., half cent sales tax, certificates of obligation, tax increment financing), f 4. Assessment of Denton's Development Plan and Process f s ' Assess Denton's master plan and development plan for major commercial/industrial projects to increase Denton's competitive edge. II i + Assess Denton's development process and ' commrrclaVwdustrial policies for major 3 projects to increase Denton 's competitive edge, ' Assess the adequacy of property (i.e., its readiness for development t ` Inventory, building inventory, etc, for major commercial/industrial zoning land . t : projects, i i Assess the attitudes of the a. community t0 ward development Determine whether the private and public pu sectors are aiding t development or hindering it by their responses to inquiries by prospective businesses. For instance, laud price, responsiveness, attitude of prime site owners creatively working with prospects to close a deal, participation in fmancing, banking industry's creativity, flexibility and willingness to facilitate project financing, teat estate community and its handling and accommodation of prospects, availability of private venture f groups to entice industrial prospects with firisming. t `j 4 I ' ,.~HIL~.Wt:Kro1taro/+a WA:foaKte:r....•.., r,.. 1 De alt saa~p • Develop strategies and provide recommendations of proven innovative t approaches to creating a first-class development plan, process and environment. 4 Develop strategies and provide recommendations for capital improvements and i policies to increase Denton's competitive edge. 5. Policy Direction • Summarize those factors found in the items above that may have a positive or negative impact on Denton's competitive position. • Recommend proven innovative city policies to successfully market Denton as a quality business environment. 6. Marketing Plan • Recommend proven innovative approaches for improving the competitive position of Denton and propose a plan for improving the marketing strategy. • Recommend systems, models and tools which Denton can implement to track the success of its economic development efforts and a cost to benefit analysis 7, Interview/QueaNons The successful Proposer must be available for interviews and for questions August 17 and 18, 1994. s 8.' Conduct Study Advisory Croup Meetings r An Initial conference with consultant will be held to ensure consultant understands Wope of serviced f i The consultant will be required to convene and conduct any necessary meetings with t i appropriate Denton Chamber of Commerce representatives and City of Denton officials to solicit comments to assist in the development of the study. 4 5 n - •N.Ir:..4W J 1 r r Y l Aptll&No. V Ap lidplbta~~ 71 9. Public Briefings/Presentations, and Written Reports i y Public Briefings. Presentations • The successful Proposer will be required to submit a PRELIMINARY REPORT to the CHAMBER and CITY COUNCIL on or before October 4, 1994, and a FINAL REPORT incorporating any necessary changes and to conduct one Briefing/Presentation on the FINAL REPORT to the CHAMBER BOARD and CITY COUNCIL on or about November 11, 1994. The presentation shall be up to two hours in length. The contractor will provide all briefing/presentation materials to Include handouts in 8 112' X I1" form. I Written gepgrts •Preliminary Reports • PRELIMINARY REPORT must include Task Elements #1 through #S as mentioned above, Fifteen reproducible copies of the PRELIMINARY REPORT shall be presented to the CHAMBER and CITY in 8 1/2' X 11" format. -Final Reports • FINAL REPORTS must include Task Elements #1 through #6 as mentioned above. Fifteen reproducible copies of the FINAL REPORT small be presented " to the CHAMBER and CITY in a loose-leaf notebook format (81/2" X 11 i All final documents shall be prepared on computer floppy disk(s) in a form that j the CHAMBER aid CITY can use; I.e. IBM Compatible. All final documents and computer disks shall be submitted In on;er to fulfill the requirements of this study. The final product and any maps and/or attachments, must be submitted in camera-ready format, suitable for reproduction. 6 Ir r ~ 6 r '~Mi~W6MWMrtiaG1'~ ..x,>«m..a,, ,.~r .ac.~... . . I 4jY/ y■f■ • lv~ AQeilfraNs ~~!~1~;~ 1 Apendal .S' L,2 Oats 8 ' 9 SELECTION OF SUCCESSFUL PROPOSAL 00~ i The consultant professional services contract shall be selected on the basis demonstrated competence and qualifications outlined in the scope of services to be performed at fair and } reasonable prices. Contract award is subject to the approval and funding by the Denton Chamber of Commerce. CHAMBER ant'. CITY reserves the right to reject any and all proposals. In order to be considered responsive, Proposers are required to provide the following information: 1. Statement of Qualifications of the Firm and any Subcontractors - The fiat or firms should demonstrate substantial experience in industrial and y development research, particularly in program and policy development. In short, the Proposer must provide evidence of its ability to carry out a research study of this kind on the scale desired by the CHAMBER. 2. Statement of Qualifications of Personnel - A statement of qualifications as well as { resumes will be required for all personnel who are proposed to carry out the project. i The name and title of person who is authorized to represent the firm should be noted. 3. Budget - This will include a budget by task element and subtask element (e.g. estimated cost of each portion of the project) and budget by type of cost of services to be provided by the Proposer (e.g. staff travel, reproduction, telephone, printing, etc.) In no event will the successful firm be paid more than $50,000.00. The primary objective is to enhance Denton's position in the recruitment and expansion of major commercia~ndustrial projects. P.W on ac"cting the study objective, the Proposer should weigh the budget allocation to Proposer's perceived importance of each task and subtask. 4. Project Approach - This will include a detailed description of the Proposer's approach to &,,e rmject, addressing_ each element outlined in the section entitled Scooe of S. Project Schedule -'this will Include, at a minimum, a workplan timetable indicating r.r milestones to ewwre completing project within contract terms. 6. Sampled of Slmfatr Work - Proposers will include one or two examples of reports from sbnilar prrjects, and a brief description of each. Also include a list of references for each project. 7. Submission of Proposals - The original and one reproducible copy of the proposal and required information shall be submitted in sealed envelopes marked on the outside with the full name and address of the Proposer and the words "Business Development Study on Competitive Marketing Factors" and submitted on or before the due date to: 7 2 A" I pl c_ -Mg 9 Al Denton Chamber of Commerce 414 Parkway Denton, 'Fens 76201 Phone: (817) 382.%93 8. Selection - The selection of Consultant will be made by a committee medc up of four Chamber Representatives and four City Representatives. City Representatives will be appointed by the City C:tuaril. 'f e , ~ k y ! J r s 4, n. r I i 8 3 j; ; i~ APWAILWI i oale~ 2 9y GENERAL GUIDELINES FOR ADMINISTRATION 1 Zoe LO Administrative Requirements for the Successful Proposer - In the administration o these General Funds, the successful Proposer will be required to. A. Execute a contract with CHAMBER to provide the services called for in this Request for Consultant Professional Services Contract which is substantially similar to Attachment A. 13. Comply with all federal, state, city laws and regulations. r C. Permit any or all aspects of this project to be subject to audit by CHAMBER D. Provide sufficient resources to accomplish the required scope of service. yil it 9 I } • f LL'nQ✓4wL:,i.9iAe,kxaui:xw .,r. ss _ :.ry. r..,..nn :.'p9R Gv .rrt ATTACHMENT B t$]i DRAFT npendaNp 0LES i CONSULTANT CONTRACT Aq"dalt Z Z THE STATE OF TEXAS COUNTY OF DENTON TWS CONTRACT Is made and entered Into be and between the Denton Chamber of Commerce, a Texas corporation, of Denton County, Texas (hereinafter referred to as "CHAMBER") and _ having _ principal place of business at (hereinafter ` referred to as "CONSULTANT 1. PSJBeQ~B~ The Purpose of this Contract Is to state the terns and conditions under which CONSULTANT will complete a study entitled "Economic Development: A Study of Competitive Marketing Factors". t. 3 r 2. DESCREM OF SFIIVICFS CONSULTANT'S services hereunder shall Include, but shall not be limited to, the following: a k A. CONSULTANT shall perform all the services as set forth In CRAMBER'S request for Consultant Professional Services Contract sttacW hereto as Exhibit "A" and Consultant's proposal of ,19 attached hereto as Exhibit "B", bah of which are made a part of this Contract for all purposes; provided, however, should there be 4 7 ' any conflict between the terms of the Request For Consultant Professional Services Contract, the Proposal, and the terms of this Contract, the terms of this Contract shall be final and bitifto and the R,.VM For Consultant Professional Services Contract shall control where it "u IE conflicts with the proposal. f B. CONSULTANT shall work closely with the PRESIDENT of the Denton Chamber of Commerce or his designees (bereinatter referred to as "PRESIDENT") and CITY officials i and perform any and all related tasks required by the PROJECT MANAGERS, Charles k j Carpenter and Betty McKean (hereinafter referred to as "PROJECT MANAGERS in order to fulfdl the purposes of this Contract. I l ~ M ' MPq.511..V A{M i'a+!M . ~ tpvadaNo,~~--- Apeaostl oat, - - its and documents which result from ~y0~ ZO C. CONSULTANT shall deliver all data, repo its services to the PROJECT MANAGERS in such form as is satisfactory to the PROJECT U MANAGERS. 3. 0 rc ns' SERVICES shall the perform services CONSULTANT and its emits that all i~tsemployees or associates who perform seervices Contract. CONSULTANT W tent to perform the services described in under this Contract shall be fury qualified and competent Section 2. 1994, and end on The term of the Contract shall begin on Allust j 1994, CONSULTANT understands and agees chat time is of the essence. A{! services, written reports and other data are to be completed and delivered to CHAMBER and a copy based upon to be also delivered to CITY by the termination date unless an PROJECT of time, b 'NANAased u good reasons presented by CONSULTANT', is approved in consideration of the professional services to be performed by CONSULTANT under the terms of the Contract, CHAMBER shallpay CONSULTANT'S CONSULTANT for charges s services rvor its actually ts services performed a fee hot to exceed S i are not to exceed similar charges of CONSULTANT for comparable semces to other customers. Payments to CONSULTANT shall be in the amount shown by the billings and other documentations submitted the and satisfacltiobe subjed n of the PtRES DENT andECHAMBER shall not services shall be perform be liable for any Payment under this Contract for services which are unsatisfactory and which by the PRESIDENT. The final payment due hereunder will not be have not been approved approved by the paid until the reports, data. and documents have been received and CHAMBER and CITY. CHA&G 6. The PROJECT MANAGERS may request, from time to time, changes in the scope or studies conducted or to be focus of the activities, Investigations ~ CONSULTANT pursuant to this Contract. Any such change which varies signi6canc3Yef omY 2 I I two 'owl N'PM Agend>tlt S Z Ogle the scope of services set out in Section 2 and would entail a signif cant increase in cost or /soft i expense to CONSULTANT shall be mutually agreed upon in advance in writing by CONSULTANT and PROJECT MANAGERS. Changes in the scope, which in the opinion of CONSULTANT and the PROJECT MANAGERS would require additional funding by CHAMBER, must first be authorized in advance by the Board of the CHAMBER and CITY Council. CONFIDENTIAL WORK No reporti, information, project evaluation, project designs, data or any other documentation developed by, given to, prepared by or assembled by CONSULTANT under this Contract shall be disclosed or made available to any individual or organization by ' A, CONSULTANT other than to the CHAMBER and CITY without the express prior written approval of the PROJECT MANAGERS. 8. OWNERSHIP OF DOCUMENTS Upon acceptance or approval by PROJECT MANAGERS, all reports, information and other data, given to, prepared or assembled by CONSULTANT under this Contract, and any other related documents or items shall become the sole property of CHAMBER and CITY and shall be delivered to PROJECT MANAGERS, without restriction on future use. CONSULTANT may make copies of any and all documents for its files. By execution of this Contract and in consideration of the fee for services to be paid under the Contract, r CONSULTANT hereby conveys, transfers and assigns to CHAMBER and CITY all rights i . t statute), as a.'nended 1 ' i under the Federal Copyright Act of 1976 (or any successor coPYtiBh common law copyrights and all other intellectual property right acknowledged by law in the project designs and other project data developed under this Contract. 9. CONSULTA.riT'8 UADILITY .y Approval of CHAMBER shall not constitute nor be deemed a release of the responsibility and liability of CONSULTANT, its employees, agents or associates for the accuracy and competency of their designs, reports, information, and other documents or i services nor shall approval be deemed to be the assumption of such responsibility by CHAMBER for any defect, ennr or omission in the documents prepared by CONSULTANT, its employees, agents or associates. l 3 ` i ~ , I t~entfaNo. 9~-OZs_ A~ertda►terrt,~~~~ 10. MEMNEFY Date CONSULTANT agrees to defend, indemnify and hold CHAMBER and CITY, its officers, agents and employees harmless against any and all claims, lawsuits, judgments, costs, and expenses for personal injury (including death), property damage or other harm for which recovery of damages is sought, suffered by any person or persons that may arise out of or be occasioned by CONSULTANT'S breach of any of the terms or provisions of this Contract, or by any other negligent act or omission of CONSULTANT , its officers, agents, associates, employees, or subconsultant. in the performance of this Contract; except that the indemnity ' provided for in this paragraph shall not apply to any liability resulting from the sole negligence of CHAMBER and/or CITY, its officers, agents, or employees or separate contractors, and in the event of joint and concurrent negligence of both I)tbe CONSULTANT ant 2)the CHAMBER and CITY, responsibility and indemnity, if any, shall be apportioned comparatively In accordance with the laws of the State of Texas, and without waiving any defenses of the parties under Texas law. The provisions of this psragraph are solely for the benefit of the parties hereto and are not intended to create or gnarl any rights, contractual or otherwise, to any other f person or entity. It. RIGHT OF REVI$W AND AUDIT CHAMBER and CITY may review any and all of the services perfonned by CONSULTANT under this Contract. CHAMBER and CITY are hereby granted the right to audit, at CHAMBER'S and/or CITY'S election, all of CONSULTANT'S records and billings relating to the performance of this Contract. CONSULTANT agrees to retain such records for a minimum of three years following completion of this Contract. 12. NONDISCROMTION As a condition of this Contract. CONSULTANT covenants that CONSULTANT will take all necessary actions to insure that, In connection with any work under this Contract, CONSULTANT, its associates and subcontractors, will not discriminate in the treatment or employment of any individual or groups of individuals on the grounds of race, color, religion, . national origin, age, sex, or handicap unrelated to job performance, either directly, indirectly or through contractual or other arrangements, CONSULTANT shall also comply with all i applicable requirements of the Americans with Disabilities Act, 42 U.S.C.A. J§12101-12213, as amended. In this regard, CONSULTANT shall keep, retain and safeguard all records relating to this Contract or work performed hereunder for a minimum period of three (3) years from final Contract completion, with full access allowed to authorized representatives of the CHAMBER and CITY, upon request, for purposes of evaluating compliance with this and other provisions of the Contract. 4 i 4l M'3I'M/ ■■Y ~paedaMo. 9'~-G~~... AQanQaNem.J~~-. 10. INDEMhM Date M41 CONSULTANT agrees to defend, indemnify and hold CHAMBER and CITY, its officers, agents and employees harmless against any and all claims, lawsuits, Judgments, costs, and expenses for personal inJury (inclWing death), property damage or other harm for which ; recovery of damages is sought, suffered by any person or persons that may arise out of or be occasioned by CONSULTANT'S breach of any of the terms or provisions of this Contract, or by any other eegligent act or omisslon of CONSULTANT , its officers, agents, associates, employees, or subconsultant, to the performance of this Contract; except that the indemnity provided for in this paragraph shall not apply to any liability resulting from the sole negligence of CHAMBER anNor CITY, its officers, agents, or employees or separate contractors, and in the event of joint and comarrent negligence of both 1)the CONSULTANT and 2)the CHAMBER and CITY, responsibility and indemnity, if any, shall be apportioned comparatively in accordance with the laws of the State of Texas, and without waiving any defenses of the parties under Texas law. The provisions of this paragraph are solely for the benefit of the parties hereto and are not intended to create or grant any rights, contractual or otherwise, to any other i person or entity. 11. $fih-r OF REVIEW AND AMIT CHAMBER and CITY may revkw any and all of the services performed by CONSULTANT under this Contract. CHAMBER and CITY are hereby granted the right to audit, at CHAMBER'S ardler CITY'S election, ail of CONSULTANT'S records and billings relating to the performance of this Contract. CONSULTANT agrees to retain such records for a minimum of three years following completion of this Contract. 1 ~ 12. NONDCAON As a condition of this Contract, CONSULTANT covenants that CONSULTANT will take all necessary actions to insure that, in connection with any work under this Contract, CONSULTANT, its associates and subcontractors, will not discriminate in the treatment or employment of any individual or groups of individuals on the grounds of race, color, religlon, national origin, age, sex, or handicap unrelated to job performance, either directly, indirectly ; or through contractual or other arrangements. CONSULTANT shall also comply with all applicable requirements of the Americans with Disabilities Act, 42 U.S.C.A. 4J12101.12213, as amended. In this regard, CONSULTANT shall keep, retain and safeguard all records relating to this Contract or work performed hereunder for a minimum period of three (3) years from final Contract completion, with full access allowed U authorized representatives of the CHAMBER and CITY, upon request, for purposes of evalt sting compliance with this aryl ether provisions of the Contract. 4 . Apea4aHo.9'y-ozs' Apendaltern 13. CONTRACT PE_ON~t s -2,~ This Contract provides for personal or professional services and the CONSULTANT . shall not assign this Contract, in whole or in part. without the prior written consent of CHAMBER and CITY. 14. TERMINATION CHAMBER'S PRESIDENT may terminate this Contract upon thirty (30) days written notice to CONSULTANT with the understanding that all services being performed under this Contract shall cease upon the date specified in such notice. CONSULTANT. shall Invoice f CHAMBER for all services completed and shall be compensated of this Contract for all services performed by CONSULTANT prior to orthe date s the terms { such notice. specified in FS 1s. NOTICES All notices, communications, and reports required or permitted under this Contract shall be personally delivered or mailed to the respective parties by depositing same in the United States mail, postage prepaid, at the addresses shown below, unless and until either party is otheewise notified In wrtitin b the other writing Y party, at the following addresses. Mailed notices shall be deemed a tnmunicated as of five days after mailing. If Intended for CHAMBER, to: If intended for CITY, to: G , 1 Charles Carpenter, President Betty McKean, Executive Director Denton Chamber of Commerce City of Denton 414 Parkway 213 McKinney r Denton, Texas 76201 Denton, Texas 76201 v If Intended for CONSULTANT, to: 1 4 f i ' Mwap'wWrs wW~md1Ai.'.A`..n': p. ♦ 1 R+Y 1 € AP*No. y D?s E 16. 11 EA' INDEPENDENT CONTR CTO ~C7 ' In performing services under this Contract, the relationship between CHAMBER and CONSULTANT is that of independent contractor, and CHAMBER and CONSULTANT by the execution of this Contract do not change the independent status of CONSULTANT. CONSULTANT shall exercise Independent judgment in performing its dudes under this Contract and is solely responsible for setting working hours, scheduling or prioritizing the work flow and determining how the work is to be performed. No term or provision of this Contract or act of CONSULTANT In the performance of this Contract shall be construed as making CONSULTANT the agen, servant or employee of CHAMBER, or making CONSULTANT or any of its employees eligible for the fringe benefits, such as retirement, insurance and worker's compensation, which CHAMBER provides its employees. 1 VENUE The obligations of the parties to this Contract are performable in Denton County, Texas, T x sf legal, action is necessary to enforce same, exclusive venue shalt lie in Denton County, 19. APPLICABLE TAWS ! This Contract Is made subject to all applicable State and federal laws 19. C0, ',RMG LAW This Contract shall be governed by and construed in accordance with the laws and court decisions of the State of Texas 20. LEGAL CONSTRUCTION t ` I In case any one or more of the provisions contained in this Contract shall for any reason t be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be considered as if such invalid, illegal, or unenforceable provision had never been contained In P this Contract. i I f ' 6 ' KW.M'M1MgU.M.6IIJIy'.`P. ~NII\ai... 1 R~ I Ap4aNo. 9N-d ~5r 21. COUNTERPARTS $ZO n This Contract may be executed In any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. 22. CAPTIONS i The captions to the various clauses of this Contract are for informational purposes only and shall not alter the substance of the terms and conditions of this Contract. 23. SUCCL%WBS AND ASSIGNS This Contract sball be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, successors and, except as otherwise provided, In this Contract, their assigns. 24. FNTIM AGRFEMFNT This Contract embodies the complete agreement of the parties hereto, superseding all ; oral or written previous and contemporary agreements between the parties and relating to t, matters In this Contract, and except as otttej~rvise provided herein cannot be modified without` written agreement of the patties to be attached to and made a y tI part of this Contract.. . 1 7 i t Ly ~ t t owl Vm No 941-os_ AprdallpL EXECUTED this the day of 1994, by CHAMBER, to signing by and through its President, duty authorized to execute same by the Denson Chamber " of Commerce Board of Dirccters on _ 1and by CONSULTANT, acting through its duly authorized officials DENTON CHAMBER OF COMMERCE CHARLES CARPENTER President and General Manager r BY L~ 1 CONSULTANT; d: t BY Authorized Officer Type Name TY" Tiae . I Y (r 1 II r fn ' J~ 1 1 Y r r , f y Sll rY ry ' S r I =CITY.: COUNCI1 r iT. r arpi r r Apetfro u~S 3 Q fete Y-2- q11 CM p/pLNTOM, T/XA! MUNICIPAL BUILDING / 21S E MCKINNEY / DENTON, TEXAS 7620} MEMORANDUM r DATE: July 14, 1994 k TO: Lloyd V. Harrell, City Manager FROM: Kathy OuBose, Acting Executive Director of Finance r. SUBJECT: SCIENCE LAND'S REQUEST TO RECEIVE HOTEUMOTEL OCCUPANCY TAX REVENUE Attached is a copy of a letter received from Dalton Gregory, President of the Board E of Directors of Science Land•Denton's Discover Museum located at the Golden 1 Triangle Mall, requesting access to hotel/motel occupancy tax revenue. Although he is requesting a future annual allocation of these funds, Science Land is in dire need of immediate financial assistance and he indicated that it Would be possible for them to maintain their operations with $1,000 per month until the City Council was prepared to negotiate the contracts of all the recipients of the hotel/motel occupancy tax revenue. Several years ago, when the Greater Denton Arts Council's building contrut expired i 11% of the 7% overs!I rate), the GDAC reyussted the use of a portion of that i allocation to fund the Campus Theater renovation. Because state law mandates that ` only 1% of the hotellmotel occupancy tax rate may be used for "the arts' and an additional 1% was already allocated for GDAC operations, another approach was i necessary. The City Council Identified eligible City expenses which met the criteria for hotellmotel occupancy tax funding and In turn allocated General Fund revenue for the Campus Theatre. At that same time, the Council established a Hotel/Motel Occupancy Tax Reserve fund to accumulate the balance of the amount previously allocated to tho GUAC building fund (less the Civic Center expenses) and those funds relieved by diminishing allocation clauses in other Lalor fund recipient's contracts (from l % to .9596). That reserve maybe used for any Council approved project that meets the criteria for use of hotellmotel occupancy tax. 8 f 7/566-8200 D/FIN MEYRO 4342529 i a i ARMY ApeedaNo ~ Memo to Lloyd V. Harrell IE + July 14, 1994 Osla Page 2 ' Currently, we estimate that by the and of the 1993-94 fiscal year, approximately $145,000 will have been accumulated in the hotel/motel occupancy tax reserve fund. The proposed 1994.95 • budget utilizes $124,180 of that reserve to replace the Civfo ~ Center roof. We estimate t'iat approximately $20,820 in the reserve fund will be undesignated by the and of the current fiscal year. i If you have any questions or comments, please do not hesitate to c,o)ntact me. a . Mal A"OWAA r . , k ,r t ' 4 l ,r f Fr F 5 , ke 1 4R } f~,: r 'F I I p I i i Fa lk aw Agendalt . 3 [sate 8~2 y 9 June 9, 1994 Mr. Harlan Jefferson Direvior of 'treasury Operations City of Donlon OF DENTOt 215 E. McKinney Golden Triangle % J Denton, Texas 76201 P.O. Box 133 Denton, TX 7620 Dear Mr. Jefferson: 917-383-868 This le'.ter [s to seek access to revenue collected by the City of Denton through the Hotel I Motel tax. We believe that we should quality for these funds since the museum generates tourist traffic from surrounding countle3. I know that our vice l president, Sandy Kdstofersor,, has spoken with you about this money over the past 14 m04M. Even though the city is planning to Implement new procedures to apply foR the money, we would like to have access now to the one cent currently °indesignated for any specifio group or purpose. Science Land - Demon's Discovery Museum is a community supported non-profit endeavor that seeks to encourage learning through dy7tamic, hands-on, intriguing activities designed to stimulate creative inquiry. We ara chartered with the Texas Secretary of State as Denton Chikirbv'e Museum, Ino. and recognized by the Internal Revenue Service as a pubikti supported organization eligible to receive tax deductible contributions under sect,'on 501 (c) (3) of the tax code. The I museum is an associate member of tht Assocladon of Sclence-Technology Centers. Science Land had a successful first year operating in a retail space In Golden Triangle Mall in Denton, Texas. The museum opened its doors November 27, 't 1M. Over 17,000 people have vlsited the museum for workshops, birthday partlos, family night programs, and the many hands-on interactive exhibits that peak curlocity and generate fun. The museum is supported by aroa businesses and corporations such as First State Bank of Texas, Denton Regional Medical Center, Golden Triangle Mall Associated, HCA Community Hospital, Thomas Furniture, The City of Denton Municipal Utilities, Safety Clean Corporation, and Boeing Corporation. The museum has recently received a Venture Grant from the United Way of Denton County to work with economically deprived children in two Denton schools. The grant will fund a program to promote science among underpriviloged children. L M.n.gl 1 ( VVONO qu QZ.S_ 4 4Qerbalt~~~ page 2 rkla o ► s Science Land Is growing every month. We serve children, families, scout groups, ou!h ate and public rchools In Denton, Dallas, Collin, YMCAs, y groups, priv 'Cooke, Wise, and Tarrant counties. Prifeasors from both Texas Woman's University and The University of North Texas have used the museum as an example for creating quality educational experiences for their education ~ majors. Other community groups now meet In the museum classroom, D~~ Discovery Museum Is quickly becoming associated with quality educational j experiences, quality family experiences, and a warm friendly environment, t Please let me know vibat steps are necessary for our museum to gain access to funds from the Hotel I Motel tax. I appreciate your assistance. I E i S rely, , E 1 je - on OVreggoory President, 6card of Directors t e h 1 r ; 'i Y I 1 I 'I I IJ ~ I. r s 1 t kc I T Y =COUNCII fff i } 4 t f 4 : O V'' b v e~ ?na t< : j f 1 ' 1s\Wdon\ardlccru1 n.ord Dcte ~ , ORDINANCE NO. # :y AN ORDINANCE AMENDING ORDINANCE NO. 90-026 RELATING TO RULES OF t PROCEDURE FOR THE CITY COUNCIL OF THE CITY OF DENTON, TEXAS, AND REPEALING ORDINANCES 93-073, 92-115, AND 90-1500 PROVIDING A 3 SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Constitution and Laws of the State of Texas, and 1 Section 2.07 of the City Charter of the City of Denton, Texas, authorize the City Council of said City to promulgate and establish };r rules of procedure to govern and conduct meetings, order of business, and decorum, while acting as a legislative body repro- senting said City; and WHEREAS, because nt its desire to more effectively and efficiently serve the public through the medium of public meetings, it has become necessary to amend the rules of procedure, NOW, THEREFORE, THE COUNCIL OF THE CITY OF DF,NTON, TEXAS, HEREBY ORDAINSi SECTION 1. ordinance Numbers 93-073, 92-115, and 90-150 are hereby repealed and Ordinance Number 90-026 is hereby amended to 1 read as follows: 1. AMORITY i t 1.1 Charters Pursuant to the provisions of Sootion 2.07 of the Charter of the City of Denton, Texas, the City Council hereby enacts these rules of procedure for all meetings of the City Council of the City of Denton, Texas. During any meeting, a reasonable opportunity shall be given for citizens to be heard under these rules. These Rules of Procedure are enacted as guidelines to be followed by all persons in the Council Chamber including the city administrative staff, news media, and visitors. i i 2. GEN0IRAL RUL28 2.1 estings to be Public: All official meetings of the Council and Council committees and subcommittees, except executive meetings or sessions permitted to be closed by the provisions of the Texas Open Meetings Law, Chapter 551, TEX. GOVT. CODE ANN. (Varnon's 1994), as amended, shall be open to the public. 2.2 Ouoru Four members of the Council shall constitute a quorum for the transaction of business. (Charter, Section 2.06) 2.3 CqApellina Attendance: No member shall be excused from attendance at a Council meeting except for good and valid reasons. i c J.4'i.s.+.A:i~w•toe. tx.. ♦',J. e+o-,..... i,, - rj, J Dad ~t The council may punish its own. members for 2.4 vier. nducts misconduct, t 2.5 "^'tt.. etin ss An accounsecretnrypand shall be the council shall be kept by the City sessions and entered in a book constituting the official record of the Council. :ive A certified agenda shall lse Mayore{prd for all execul 5520 TEX. accordance with Chap ter shall be approved by ,s 19914), as amended. GOVT. CODE ANN. (Vernon All questions ~ .6 a+es > nB t° rontnin One 5~31?s If two or 2 one subject. if the submitted for a vote all contain er mmay requirs a division, more points are invo edmitenof a division. question reasonably to speak shall be ^inhr of Floors Any member desiring d his or her remarks or to 2•7 l confine recognise by the Chairperson, and shal l eot until to the subject under consideration eak more than onceb nca yoneesubj No member shall be allowed to stc speak shall have spoken. every member wishing Manager, 2.8 it^ The City Manager, or Acting City shall attend all meeti 5s of the Cunless shall xhave the right~t may make recommendations to the take part in allSeations5~n (a))the Councils but shall have no vote. (Charter, I niE~ Attorneys The City Attorney, or Acting City } 2.9 request for all meetings of the Attorney, shall be available upon on request, give an opinion, council unless excused s ods squestio upon of law. The City Attorney either written or oral, shall act as the council's parliamentarian. City 2 10 ^ e4rtre*aryi The City Secretary, OY Acting shall attend all meetings of th ertormisu hlotherxduties and p and shall the official minutes and auested of him or hsr,by the Counoil as may shall req ee of the officers a^~ Fmntcv~ess Any officer or employee 2.11 by the C ityxanager, shall attend any such city, when requested b the City Manager, of the council resentr ormati on drelating to matters before the pr employee may Counoil. edings of ^..~ea es Order: These rules govern the proceare # E 2.12 the Council in al£dition ofcRobertat Rules ofe0rderl revisedlshall the most recent govern. i PAGE 2 i~ . 4pMideNo. q' ApEndaktert(,~ . oaten' SS3c~ ~y 2.13 suspension of Rules: Any provision of these rules not governed by the City Charter or Code may be temporarily suspended by the affirmative vote of four members of the Council. The vote on any such suspension shall"be taken by yeas or nays and entered info the minutes of the Council. (THIS SECTION CONFLICTS WITH j :'SECTION 10.1).' I 2.14 amendment of Ruless These rules may be amended, or new rules adopted by the affirmative vote of four members of the council, provided that the proposed amendments or new rules shall 1 have been introduced before the City Council at a prior Council meeting. 3. COBB OF CONDUCT 3.1 C!2unoilmemberss (a) During Council neetings, Councilmembers shall preserve order and decorum and shall neither by conversation or otherwise Delay or interrupt the proceedings nor refuse to observe the rules of the Council. (b) A Councilmember, orce recognized, shall not be Inter- rupted while speaking unless called to order by the Mayor or presiding officer, unless a point of order is raised by another member or the parliamentarian, or unless the speaker chooses to yield to questions from another member. If a Councilmember is called to order while he is speaking, he shall cease speaking immediately until the question of order is determined. if ruled to to be not be in order, he shall be permitted to proceed. IP ruled in order he shall remain silent or shall alter his remarks so as to comply with rules of the Council. 3.2 Administrative staffs (a) Members of the Administrative staff any! employees of the City shall observe the same rules or procedure and decorum applic- ably to members of the Council, and shall have no voice unless and until recognized by the Chair. E (b) While the presiding officer shall have the authority to preserve decorum in meetings as far as staff members and city employees are concerned, the City Manager also shall his responsible for the orderly conduct and decorum of all City employees under his direction and control. (o) The City Manager shall take such disciplinary action as may be necessary to insure that such decorum is preserved at all times by City employees in Council meetings. PACE 3 j I Y.f4! ~r a~en0a! bte " (d) All remarko and questions addressed to the Council shall be addressed to the Council as a y:,jole and not to any individual member thereof. j (e) No staff member, other than a staff member having the floor, shall permission of the discussion presiding officer. or indirect- ly k t 3.3 g tizenst (a) Citizens are welcome and invited to attend all meetings h Council, and will be admitted to the Council Chamber up to the fire safety capacity of the room. (b) All citizens will refrain from private conversations in the chamber while the council is in session. (o) Citizens attending Council meetings shall observe the same roles of propriety, decorum, and good conduct personal aiplica l ento the administrative staff. Any person making or slanderous remarks or who becomes boisterous while addressing the Council or while attending the Council meeting shall be removed from the room if the Sergeant-at-Arms is so directed by the presiding officer, and such person shall be barred from further " audience before the Council during that session of the Council. (d) Unauthorized remarks from the audience, stamping of feet, whistles, yells, and similar demonstrations shall not be permitted by the presiding officer, who shall direct the Sergeant- at-Arms to rem0'1e such offenders from the room. In case the presiding officer shall fail to act, any member of the Council may move to require him t of rthetCouncils,sha and ltrequirerthe Live vote of four ur (4) ) members presiding officur to act. (e) No placards, banners or signs of any kind will be permitted in the Council Chamber except exhibits, displays and visual aids used in connection with presentations to the Council provided that such exhibits, displays and visual aids do not t disrupt the meeting. I 3,4 Fnforcementi The city Manager, in the absence of a designated law enforcement officer, shall act as Sergeant-at-Arms for the Council, and shall furnish whatever assistance is needed to enforce the rules of decorum herein established. 3,5 Seatinct Arranaemeat: The city Secretary, City Manager and City Attorney shall occupy the respective seats in the Council chamber assigned to them by the Mayor, but any two or more members J of the Council may exchange seats. PAGE 4 small 4gwall" u %T* _ bite 9' sot III:,/ 4. TYPES OF MEETINGS 4.1 RRgular Meetings: 't'he council shall meet at seven o'clock p.n. on the first and third Tuesday of each month or at any other times set by the Council, unless postponed or canceled for valid reasons. All regular meetings of the Council will be held in 41 the Municipal Building at 215 East McKinney Street, or such location as the City Council may by motion, resolution or ordiname designate. 4.2 Special Meetings Special meetings may be called by the Mayor, the City Manager, or by any three members of the Council. The call for a special meeting shall be filed with the City secretary in written form, and he or she shall post notice thereof as provided by law. 4.3 jrkghoo Meetinaet Woe"kshop meetings or work sessions may be called using the same procedure required for special meetings. (See Sea. 4.2) The purpose of the workshop meeting is to discuss or explore matters of interest to the city, to meet with a City Board, Commission, or Committee Members, City Staff or officers of civic organizations, governing bodies or individuals specifically invited to the session by the Mayor, Council or city Manager, These meetings are inforn►ational and normally, no final r action shall be taken unless the posted agenda indicates otherwise. ?'Citizens or other interested persons attending the work sossi6n = ►ilI not be allowed to participate in the session unless invited to:, do so by tho Mayor. Citizens should be advised of the nature of,- .the work session and that their input may be received and consid-'i ""red at a regularly scheduled council meeting where the agenda pro Video for final action to be taken in this matter. This procedure t should be followed so that the citizens attending the regularly' scheduled meeting will have the opportunity of hearing the views of I "their fellow citizens in a more formal setting. Any citizen may supply the City council a written statement or report regarding -such citizen's opinion on a matter being discussed in a work sea sion. If the Mayor invites citizens to participate in a work sess 'ion, their participation will cease at the point the Mayor closes ' the session to public input to allow the council to give City Staff; direction as to needed information for the possible future meeting without distracting comment from the audience. 464 Emergency Meetings: In case of emergency or urgent public necessity, which shall be expressed in the notice of the meeting, an emergency meeting may be called by the Mayor, the City Manager or by three members of the Council, al►d it shall be suf- ficient if the notice is posted two hours before the meeting is convened. PAGE 5 I z J+Y ~peedal~e.~ ~ 4gendal 9041 .r Date 7e~y 5.7 Call for Recess: The presiding officer may call for a recess of up to fifteen (15) minutes at regular intervals of approximately cne hour at appropriate points in the meeting agenda, or if requested by any two members. 6. ORDER OF BUSINESS i 6.1 Agenda: The order of business of each meeting shall be as contained in the agenda prepared by the City Manager. The agenda shall be a listing by topic of subjects to be considered by the Council. Placement of items on the agenda shall be governed by this Section and Section 6.3; provided that if a Counoilmember has an "emergency" item that the Councilmember believes should be, placed on the next regular or special meeting agenda, the placement` must be approved by two members of the Agenda Committee. Conduct, 'of business at special meetings and Council Committees and subcom mittees will likewise be governed by an agenda and rules of pro 'cedure contained herein. 6.2 Pledge of Allegiance: Each agenda shall provide an item for the recital of the "Pledge of Allegiance" at the regularly scheduled city council meetings. 6.3 Presentations by Members of Councils The agenda shall provide a time when the Mayor or any Counoilmember may bring before the Council any business that he feels should be deliberated upon by the Council. These matters need not be specifically listed on the agenda, but discussion and formal action on such matters shall bp, deferred until a subsequent council meeting. ')1n,r member Uy:, ,'sug'gest 46,item for discussion at the next work sadsion. The City. iManager or city staff shall only respond preliminarily on this item, lat the work session. If the City Council believes the item re7 Fduires a more detailed review, the Council will give the city Man ;agar or City Staff direction to place the item on a future regular I -meetingq agenda and advise staff as to the background materials to lbe,desired at such meeting.' 6.4 Presentation by Citieenss (a) Any person who wishes to place a subject on the Council agenda at regular city Cciincil meetings shall advise the City Manager's office of that fact and the specified subject matter which he desires to place on the agenda no later than .;00 p.m. Wednesday prior to the Council meeting at which he wishes the designated subject to be considered. I (b) Any person who wishes to address the Council regarding an item that is on the Council's agenda for a regular or special meeting, shall complete a "request to speak" form asking to speak regarding the item and return it to the City Secretary before the Council considers the item. The Mayor will call upon the citizen to speak for no longer than three (3) minutes as that particular agenda item j PAGE 7 r rww~r~~ 9W-d 7 4penda,. .3' Gale 1 ! is considered by the City Council. The provisions of this para- graph do not apply to persons appearing at a public hearing in f response to an official agenda notice or publication. 1 (o) Any person who wishes to address the Council at a public hearing shall complete a "request to speak" form and return it to II the City Secretary before the applicable hearing. The Mayor will call upon the citizen to speak for no longer than five (5) minutes. 6.5 Time Limits: Speakers before the council are requested to limit their remarks to five (5) minutes or less except for citizens speaking to a non-public hearing agenda item, for which presentations shall be limited to three (3) minsites or less. 6.6 Oral Presentations by city manager, Matters requiring the Councilsu attention or action which may have developed after i the deadline for delivery of the written communication to the Council may be presented orally by tha City Manager. It formal Council action on a subject is required, such action may be taken only if the provisions of the Texas Open Meetings Law have been satisfied. 6~7 Presentation of Proclamations: The agenda may provide a time for the prRsentation of proclamations. The Mayor or presiding officer may deliver and present proclamations upon the request of citizens. Proclamations may encompass any activity or theme except that proclamations with a theme religious or partisan in nature shall not be presented. Moreover, proclamations shall not be used for any commercial or advertising purpose. 7. CONAIDERATION OF ORDINANCes. ESOLUTION8. Up MOTIONS j„ 7.1 Printed or Wewritten Form: All ordinances and resolu- tions shall be presented to the Council in printed or typewritten form. The Council may, by proper motion, amend any ordinance or resolution presented to it and direct that the amended ordinance be placed on the next Council Agenda for adoption. 7.2 City Attorney to Abbrove: All ordinances, resolutions, i j and contracts and amendments thereto, shall be approved as to form i and legality by the City Attorney, or he shall file his written ! opinion on the legality of such ordinance, resolution or contract prior to submission to the Council. (charter, Section 6.02). 7.3 Distribution of Ordinances and Resolutionss The City Manager shall prepare copies of all proposed ordinances and resolutions for distribution to all members of the council at the meeting at which the ordinance or resolution is introduced, or at such earlier time as is expedient. J PAGE 8 AW 94P 11 s No t4 91d" 7.4 ecordipg of Votes: The yeas and nays shall be taken upon the passage of all ordinances and resolutions and the vote of each member shall be recorded in the minutes. (Charter, Section 2.06 (b)). i 7.5 Majority Vote Required: An affirmative vote of four (4) members is necessary to repeal any ordinance or take any official action in the name of the City except as otherwise provided in the Charter or by the laws of the State of Texas. (Charter, Section 2.06). 7.6 Demand for Roll Call: Upon deuand of any member, the roll shall, be ^,alled for yeas and nays upon any question before the Council. It shall not be in order for members to explain their vote during the roll call. 'S 7.7 personal Privilea2: The right of a member to address the Council on a question of personal privilege shall be limited to cases in which his integrity, character, or motives are assail.d, questioned, or impugned. 1 7.8 Dissents and Drotests: Any member shall have the right to express dissent from or protest against any ordinance or reso- lution of the Council and have the reason therefore entered upon the minutes. Such dissent or protest may be filed in writing, and presented to the Council not leer than the next regular meeting ``^1 following the date of passage of the ordinance or resolution objected to. 7.9 Voting Rq iu red: No member shall be excused from voting except for lack of information and except on matters involving the consideration of his or her own official conduct, or where his personal interests are involved, and in these instances he o shall abstain. Any member prohibited from voting by personal interest shall announce at the commencement of consideration of the matter and shall not enter into discussion or debate on any such matter aAd4 ial1A*AV/ thy: tiatfi4 rook. The member having briefly stated the reason for his request, the excuse from voting shall be made without debato. 7.10 order of Precedence of ft? (a) The following motions shall have priority in the order indicated: 1. Adjourn (when unqualified) and xs not debatable and E may not be amended; k 2. Take a recess (when privileged); 3. Raise a question of privilege; 4. Lay on the tables . PAGE 9 j I- A .,q• 1 u ZS_ f ApWaNo. AW&Ite&~ nis 25' 9y Otte ~ I' ~oofiy 5. Previous question (2/3 vote required); l 6. Limit or extend limits of debate (2/3 vote re- quired); 7. Postpone to a certain time; a. Commit or refer; 9. Amend; 30. Postpone indefinitely; 11. Main Notion. (b) The first two motions are not always privileged. To adjourn shall lose its privilege character and be a main motion if in any way qualified. To take a recess shall be privileged only when other business is pending. R (c) A motion to adjourn is not in order: 1. When repeated without intervening business or dis- cussion; 2. When made as an interruption of a member while speaking; 3. While a vote is being taken. (d) Can be amended - others cannot be amended. (3) A motion to amend shall be undebatable when the question to be amended is undebatable. 7.11 R2consideration: A motion to reconsider any action of j the Council can be made not later than the next succeeding official !1 meeting o..! the Council such a motion can only be made by a member who voted with thl prevailing `side. It can be seconded by any member. In order to comply with the Texas Open Meetings Law, any Councilmember who wishes to make such a motion at a meeting sue ceeding the meeting where the action was taken shall notify the City Manager to place the item for reconsideration on the Council agenda. No question shall be twice reconsidered, except by unanimous consent of the Council, except that action related to any 1 contract may be reconsidered at any time before the final execution thereof. :A matter which was not timely reconsidered in the manner ,provided 'by this section or was reconsidered but the action originally taken was not change•1 by the Council cannot be reintro.. tduced to the Council or placed on a counoil agenda for a period of "six (6) months unless this rule is suspended as provided for 'ins these Rules of Procedure. i PAGE 10 NJ E er~daNo. ~Y~/-(JAS geWalt WZjl 7.12 The Previous Questions When the previous question is 1 moved and seconded, it shall be put as follows: "Shall the main question be now put?". There shall then be no further amendment or debate) but pending amendments shall be put in their order before the main question. If the motion for the previous question is lost, the main question remains before the Council. An affirmative vote of three-fifths of the Council shall be required to move the pprevious question. To demand the previous question is equivalent in effect to moving "that debate now cease, and the Council immed- iately proceed to vote on the pendinq motion". In practice, this is done with the phrase "Call for the Question", or simply saying "Question". 7.17 Withdrawal of Motions: A motion may be withdrawn, or i modified, by its mover without asking permission until the motion has been stated by the Presiding officer. If the mover modifies his or her motion, the seconder may withdraw his or hits second. After the question has been stated, the mover shall neither with- draw-it nor modify it without the consent of the Council. The subject different from that under consideration shall be admitted under color of amendment. A motion to amend an amendment shall be , in order, but one to amend an amendment to an amendment shall not be in order. 7.14 Appropriations of Moneyt Before formal approval by the Council of motions providing for appropriation of money, informa- tion must be presented to the Council showing purpose of the ap- propriation. In addition, before finally acting on such an ap- propriation, the council shall obtain a report from the City Manager as to the availability of funds and his br h,6t,'recommenda- tions as to the desirability of the appropriation. i Transfer of Aporogriationst At the request of the City 7.15 Mane and within the last three O 3 months of the budget year, r a the Council may by resolution transfer an unencumbered balance of an appropriation made for the use of one department, division, or purpose) but no transfer shall be made of revenues or earnings of any non-tax supported public utility to any other purpose. 8. CREATION OF COMMITTRES, SO l1ND COMMI99ION9 8.1 Council Committeest The Council may, as the need arises, authorize the appointment of the "ad hoc" Council commit- tees. Any committee so created shall cease to exist upon the accomplishment of the special purpose for which it was created or when abolished by a majority vote of the Council. i 8.2 Citizen Boards. Commissions, and Committees: The Council may create other Committees, Boards and Commissions to I J assist in the conduct of the operation of the City government with I PAGE 11 i W, .AIM i "owl t such duties as the Council may specify not inconsistent with the City Charter or Code. Memberships and selection of members shall be as provided by the Council if not specified by the City Charter or Code. Any Committee, Board, or commission so created shall cease to exist upon the accomplishment of the special purpose for which it was created, or when abolished by a majority of the vote of the Council. No Committee so appointed shall have powers other than advisory to the Council or to the City Manager, except as otherwise specified by the Charter or Code. i 6.3 Appgintments: i (a) individual City Councilmembers making nominations for members to citizen boards and commissions will consider interested persons on a citywide basis. (b) The City council will make an effort to be inclusive of all segments of the community in the board and commission appoint- ment process. City Councilmembers will consider ethnicity, gender, i socio-sconomio levels, and other factors to ensure a diverse representation of Denton citizens. (o) The City Council will take into consideration an individ- ual's qualifications, willingness to serve, and application information in selecting nominations for membership to each board and commission. (d) In an effort to ensure maximum citizen participation, city Councilmembers will continue the general practice of nominat- ing new citizens to replace board members who have served three consecutive, full terms on the same board. (e) Each City Councilmember will bo responsible for making nominations for board and commission places assigned to him or her, which may correspond to the City Councilmember's place. individual City Counoilmembers will make nominations to the full City Council for the governing body's approval or disapproval. 8.4 Rules of Procedure: Board and Commission members shall comply with the provisions of Article III of Chapter 2 of the Code of Ordinances. Each Board shall be provided a copy of these rules of procedure and each advisory board shall adopt rules of procedure governing the operation of its board, incorporating Sections 2, 31 5, and 7 hereof insofar as is possible. 9. VOTES REQUIRED Questions on which the voting requirement is varied by the Statues and these rules are listed belowt Charter, state 9.1 Charter and State Statutory Requirements,: PAGE 12 law ti L 9V 6 Date ~-2,S' 9y (a) Charter Amendment - Five Votes: Ordinances submitting proposed Charter amendments must be adopted by a two-thirds vote of the Council. (Article XI, Section 3, Texas Constitution and Article 1165, Revised Civil Statutes). For a seven member Council, this means five members must vote affirmatively. (b) Levying Taxes - Five Votes: Ordinances providing for the assessment and collection of taxes require the approval of two- thirds of the members of the Council. (Article 1033, Revised Civil Statutes). (c) Changing Paving Assessment plans - Fivg Votes Changes in plans for paving assessment require a two-thirds vote of the Council. (Article 1105b, Section 30, Revised Civil Statutes). (d) ianges in zoning Ordinance or _ZoD s In cases of a written protest of a change in a zoning regulation or zoning classification by the owners of twenty (20%) percent or more either of the area of the lots included in such proposed change, or of the lotu immediately cdjoining the same and extending two hundred feet (2001) therefrom, such amendment shall not become effective except by the favorable vote of three-fourths (3/4) of all members of the City Councils six (6) votes of the City Council is required to override the decision of the planning and Zoning Commission that a zoning change be denied. 10. ROLES SOSPENSI011 10.1 Suspension of Ruless Any provision of thsse rules not governed by the City Charter or Code may be temporarily suspended by a majority vote of the Council. The vote on any such suspension shall be takon by year and nays and entered upon the record. :(TEIS; ~$CTIbW coNFLIC'Ts win SECTION 2.13)6 11. a ms"ILITY CLAUSE That if any section, subsection, peragsraph, sentence, clause, phrase or word in this ordinance, or application thereof to any E'arrasiosoning n or circumstances is held invalid by any court of competent dictionsuch holding shall not affect the validity of the portions of this ordinance, and the City Council of the City of Denton, Texas, hereby declares it would have enacted such remaining portions despite any such invalidity. F PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR PAGE 13 agendaf U/ty ATTESTt v JENNIFER WALTERSj CITY SECRETARY ~ BYi y r. APPROVEO AS TO LEGAL FORM DEBRA A DRAYOVITCH* CITY ATTORNEY BY4 .f i r J ;jam r~.J , y. a' . 44 , I 'J.Y • r/ F t j ~ l y'. , PAGE 14 Y i 1 4,Mn6laVn ' ATTESTS { JENNIFER WALTERS, CITY SECRETARY ~ BYf APPROVED AS TO LEGAL FORM: t i DEBRA A. DRAYOVITCH, CITY ATTORNEY y' I BYt r ; r~ i gy'p' r. 1 10, / r f e k , 1 - L .r { PAGE 14 i b k rc ITY COUNCI 1 3• ~ S , t r 'w p .a. i f `J 4tOx. ~t~♦ k 'yyk L \ e I flh r CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON. TEXAS 76201 / TELEPHONE (817) 566.8307 ` t Office of the City M&Wer CITY COUNCIL REPORT r # TO: Mayor and Members of the City Council FROMS Lloyd V. Harrell, City Manager i DATEc July 29t 1994 r SUBJECTS Request For An Exception From the Noise Ordinance For the North Texas State Fair and Rodeo, August 19-28, At the North Texas Fairgrounds BACKGROUNDS k Mr. James Roden, representing the North Texas State Fair Association, has requested that the City Council grant an exception to the noise ordinance for use of loudspeakers, amplifiers, and musical instruments for the purpose of holding the 66th North Texas ` State Fair and Rodeo at the North Texas Fairgrounds during the ' period August 19-28 (See Attachment 1). The noise ordinance ' ;f declares loudspeakers, amplifiers, and musical instruments a noise ' d nuisance, particularly after the hour of 10:00 p.m. (See Attachment 2). However, the ordinance states that the City Council may make exceptions when the public interest is served. . f , The specific dates and times of the exceptions requested are as rn follows: DATE EXCEPTION UNTIL w ' August 22-25 (Monday-Thursday) 11100 p.m. August 19, 201 26, 27 12t00 midnight (Fridays, Saturdays) August 21 (Sunday) 1100 p.m.-11100 p.m. August 28 (Sunday) 8100 a.m.-000 p.m. " These dates are approximately the same as last year and the times are the same as those previously approved by the Council at the regular session of June 1, 1993 (See Attachment 3). v Lt. Paul Abbott of the Police Department has discussed concerns regarding noise as well as traffic congestion and parking with Mr. Roden. Through the use of uniformed officers and police reserves Lt. Abbott believes that these concerns can be mitigated. "Dedicated to Quality Service" Venda ft 9 - ~Qendalt (his - Last year, members of the adjacent neighborhood association 24 requested a temporary no parking ordinance through the citizens Traffic Safety and Support Commission. This request was ultimately approved by the Council at the regular meeting on July 20, 1993 (See Attachment 4). In consideration of this year's event Staff has placed a similar request on the Traffic Safety Commission Agenda for their regular ;i meetiof August 1 (See Attachment 5). To that end, an ordinance approving the action of the Traffic Safety Commission has been placed on the Agenda for consideration by the Council at the ? regular meeting of August 2. PROCRJIMS DFP RTMf+ti1~8 OR GRd tv4 1FPECTPD North Texas State Fair Association, citizens and visitors attending j the fair, neighborhood residents. lIBC_~t. INFACTt None. Please advise if r can provide additional information. RESPECTFULLY SUBMITTED, mot. t!` City v. nrre Manager ° , Prepared byt AAs9istant or uqa to the Cit !tanager r N Syr ' f 4 ~ ;I . r I r J rn... n:IW v~NSr{r fV j~'~ p-xnr~r. ~endeN0 " Apendalf S 3. Date v'D ~ u CITYofDENTON,TEXAS MUNICIPAL BUILDING/ DENTON, TEXAS 71201 / TELEPHONE(817)5"-8200 ri July 15, 1994 Mr. James Roden, President North Texas State Fair 2717 North Carroll r?I Denton, Tx 76202 q Dear Mr. Rodens f,- This is in regard to your request for a noise exception for the 66th North Texas State Fair and Rodeo. We appreciate your comments and your request for assistance in coordinating evonte that require a noise exception. Consequently, I believe we should visit to discuss the matter of this year's fair prior to this being scheduled for Council review. They will be interested in arrangements that are being made to mitigate r; potential noise and traffic problems. I have attempted to contact you on several previous occasions to discuss events that were held that probably should have had noise exceptions from the Council. In point of fact, these did generate several complaints. In order to preclude such occurrences again and to ensure an orderly Fair this year, our discussion should occur this next week. You may schedule an appointment with me by calling 566-8307. The Staff is very interested in assisting you in the Fair preparations and looks forward to working with you. Si erely, Jose Portugal ^j Assistant to the City Manager s • i i JPich ; e*oous ~I y I i NORTH THAS STAIR FAiR ASSOCIATION , +pendaNo, k ApWall Otte ' 4a~ Z t R i Juae 15,1994 rr.re.r+E~++M ~r vw T , $06 PRO YW R..W.ul~,.,. rwwrL s w.. Denton City Council a.. wv... 215 East McKlnoey Street r••• Denton, Texas 762014229 owebw bwe sa To Members of the Deotoo City Council: am" CA" ' sus Fwd uests a special w North Texas State Fair Associtdon respectfully teq r neInpdoo for the use of loudspeaker, amplifiers, and musical instruments a,. wa (same as approved for 1993) for the purpose of conducting the 66th North I F" coax. Texas State Fair and Rodeo 1 PLO, wa0 owe mc"K UNTIL ►bn.e.►i ON r 11:00 p.m. ; 10 11:00 Aagsut 22-25 . ~ " r 4v!M 1dwN f Cip~de or«!.~ (Monday-Thursday) 11:00 Midalght August 19, 20,269 27 +n ' y w.~.a•~ (Friday, Saturdays) r r MW.nI r Cn.^ Gr 1:00 p.m.r11:00 P.M. a e.. ~.K. , August 21 R6.e.~s..erow.+o.. (Sanday) '3:00 a.mA+00 P.M. August 28 (Sunday) The Io"flon is 2217 North Carroll Boulevard, North Tel" State Fairgrovnds The Fair is a major activity of this community and has for 66 years been a cornerstone to the quality of life we all Kolb dear. Definitely a pert of the a place fit the 7 , heritage of this area, North Texas State Fair continues to hold agriculture and ! hearts and minds of the people. Our dedication is to youth, ag the community. fJ l 2711 NOATH CARAOtI P 0. Box 5695 DENSON, TfJU15 76207 (8 1 7) 3872632 j 4 00W *1 1. j 1 I i~ ~M } ~ I I ~ Q 5 21 Page 2 June 15, 199) As we promote tourism to Denton on a year-round basis, we continue to ran into problems because of the round ordinance. Some enamplea are: Denton County Youth Fair, weddings and reception, dog shows, livestock shows, barrel races, company parties and activities, cook-offs, Denton High School Rodeo, benefits, Pro Youth Rodeo (d years to 19 years of age) and car shorts, to name a few. f In view of that conftleh, we again request the council look Into some permanent relief for the Fairgrounds so that activities may be scheduled In Denton and the bnioess community may profit from tourism. A F d eo North Tens State Fair rE~ S t 1 ~ i 1 F i .a..>ui.M..Yrr:W41tY1 ry111':A')1•a.O Zv.'^I.M vu. r, ' raw+r~r '4_ I APOHo i Page 2 June IS, 1994 As we promote tourism to Denton on a year-round bade, we continue to run Into problems became of the sound ordinance. Some examples area Denton County Yoetb Fair, weddings asd receptions, dog shows, livestock showy barrel races, company parties and activities, cook-oM, Denton Mills School Rodeo, beaefits, Pro Youth Rodeo (4 years to 19 years of age) Not car shows, to same a fern. In view of these conflicts, we agals request the council look Into some pertnaaeat relief for the Fairgrounds so that activities may be ached sled in *a" Denton and the b deers community may profit from tourism. mil' ^ (fifi V North Te=as Stott Fair 1 1 Y. f i ...+xhMMdK~3Anhyd.~jplM hb`rp}+,e.lzbAM+....., , - y -JON k vam i ATfAC}M7f 2 ~pendaNo. ~ ~ u Chapter 20 q Moll Z. - 9Y WSANCES• lkle d0- 21 Art. 1, In General, f4 20-1-10-30 Art. H. Abandoned Property, ff 20.31-10-70 Div. 1. Generally. Of 20.31-20.40 Div. 2. Motor Vehicles, 1120-41-20-70 Art. III. Greas and Weeds, Of 10.71-90-73 ARTICLE 1. IN GENERAL Sea 10-1. Noise. a W It shall be unlawful for any person to make or cause any unreasonably loud, dis• turbtng, unnecessary nolas which causes or may cause material distress, discomfort or Wury to persons of ordinary sensibilities in the immediate vicinity thered. (b) It shall be unlawful for any person to make or cause any noise of such character, intensity and continued duration as to substantially Interfere with the comfortable egloyment y ~ of private homes by persons of ordinary sensibilities. r (c) The following acts, among others, are declared to be noise nuisances In violation of this y ! Code, but such enumeration shall not be deemed to be exclusive. (1) The playing of any phonograph, television, radio or any musical Instrument In such manner or with such volume, particularly between the hours of 10;00 p.m. and 7:00 a m., as to annoy or disturb the quiet, comfort or repose of persons of ordinary ten- ! sibilities in any dwelling, hotel or other type or residence; (2) The use of any stationary loudspeaker, amplifier or musical instrument in such manner or with such volume as to annoy or disturb persoas of ordinary sensibilities In the immediate vicinity thereof, particularly between the hours of 10:00 p.m. and 7:00 a.m., or the operation of such loudspeaker, amplifier or musical instrument et any time on &HAW,, provided, however, that the city council may make axceptions upon r` application when the public Interest will be served thereby; (3) The blowing of any steam whistle attached to arty stationary boiler or the blowing of -f any other loud or far-reaching steam whistle within the city limits, except to give notice sf the time to begin or stop work or as a warning of danger, (4) The orectlon, exmvation, demolition, alteration or repair work on any building at any time other than between the hours of 7:00 0-.m, end 8:90 p.m., Monday through eCroae reterenou-Protected migratory bird roosts declared nuisance, f 687; inspection and abatement warrants, f 19.H et seq.; insect and rodent control In mobile home and rec. 9 reational vehicle parks, f 82.91, Rupp Nat 1389 14 Y+.R:K1R.yy.l,•,h~~~4'PM.7Pi++r:FW 1+'••'`u A..u.,... 1 VMBA r ~ 'O~Na 49e1+da1 S 120.1 DENTON CODE rip 7of2) Saturday; provided, however, that the city council may issue special permits for such work at other hours In case of urgent necessity and In the interest of public safety and convenience; (b) The creation of any loud and excessive notse in connection with the loading or un- loading of any vehicle or the opening or destruction of bales, boxes, crates or oon- talners; 16) The use of any drum, loudspeaker or other Instrument or device for the pur"o of attracting attention by the creation of noises to any performance, show, theatre, motion picture house, We of merchandise or display which causes crowds or people to block or congregate upon the sidewalks or streets near or adjacent thereto. (Code 1968, if 14.20, 14.21) Cross referrap-Animal noise, 16.26. S". 20.2. Odors, (a) It shall be unlawful for any person to create or cause any unreasonably noxious, unpleasant or strong odor which causes material distress, discomfort or Injury to persons of ordinary sensibilities in the immediate vicinity thereof. (b) It shall be unlawiltl for any person to create or cause any odor, stench or smell of such character, strength or continued duration as to substantially Interim with the comfortable y enjoyment of private boom by persons of ordinary sensibilities. (c) The following acts or conditions, among others, are declared to be odor nuisances in violation of this Code, but such enumeration shall not be deemed to be exclusive; (1) Offenslw odors from cow lots, hq pens, fowl coops and other similar places when animals am kept or fed which disturb the comfort and repose of persons of ordinary Sensibilities; (2) Offensive odors h om privies and other similar pleas; (9) Offensive odors from the use or possession of ehemials or iron industrial processes or activities wW& disturb the comfort and repose of persons of ordinary sensibilities; (4) Offensive odors from smoks from the busing of trash, rubbish, rubber, chemicals or other thtags or substances; (5) Offensive odors from stagnant pools &Uowed to remain on any promises or from rotting ifarbw relhs% oW or dead animals on any premises. (Code 1968,11 14.22, 14.29) i BSc. SM. darb%% bash asld mbblah nutwnom-G(ensmIly. (a1 Storing or keepLv garbage, b=h and rubbisk The storing or keeping of any and all { stacks, heaps or piles of old lumbir, reftm, junk, old cars or machinery or parts thereof, garbage, trash, rubbish, scrap material, ruins, demolished or partly demoUted structures or buildings, piles of stones, bricks or broken rocks on any premises bordering any public street i ) Buy, me. 1 1890 1 1 G•Q~' ~40 A1'j'ACK04f 3 venaart 9~ 9-T 214 CITY COUNCIL REPORT awTOs Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager { SUBJECTS REQUEST FOR EXEMPTION FROM NOISE ORDINANCE DURING THE NORTH TEXAS STATE FAIR AND RODEO, AUGUST 20-30, 1993 DATEe June 1, 1993 BACKGROUNDS The North Texas State Fair Association has requested that the City Council grant an exemption to the noise ordinance during the North Texas State Fair and Rodeo, August 20730. The noise ordinance prohibits the use of loudspeakers, amplifiers, and musical instruments on Sundays. The ordinance also declares loudspeakers, amplifiers, and musical Instruments a noise nuisance, particularly I after the hour of 10:00 p.m, (plesse see copy of ordinance attached). However, the ordinance states that the City Council may make exceptions when the public laterest is served. a a SUMMARY: I Mr. James Roden of the North Texas State Fair Association has requested that the North Texas ftate Fair and Rodeo be granted the following exemptions from the noise ordinances DATES EXEMPT UNTILs August 23 - 26 (Monday - Thursday) 11100 p.m August 20, 21, 27, 28 12:00 midnight (Fridays, Saturdays) August 22 (Sunday) 1100 P.M. - 11100 P.M. i August 30 (Sunday) 5100 asm. - 4:00 plus Mr. Roden indicated that this is the same timetable that the fair } has scheduled for several years. These are also the same hours that were granted in the noise exemption last year. Staff from the City Manager's Office, Planning Department, and Police Department not with representatives of the Fair Board to ensue that adequate security arrangement were being planned. The Pair Board members Indicated a willingness neighborhood prior to the actual vent to moot with clear communication. The Police Department has received noise complaints from citizens In the neighborhood during other events which ended later than 30:00 p.m, which have been held on the fairgrounds in the past. Tho presidents of the North Denton Center Neighborhood Association i :"•~.any,wq~gny~Y/e,. Ni;ati?:Qk-1:v:J i+,",. A~Id1U4 L g DaM y and the north Lakes Neighborhood Association have been notifid f j q4g this request. e that The Legal Department is working on a towing away. e staff would allow illegally parked cars to be tsse~d Dy tike City Council, recommend that if this ordinance is pa than a temporary no parking, tow away tone be placed on Carroll Blvd i during the Fair. This will be brought for the City Council's cons deration prior to the Fair. f { WS DEPARTMENTS OR GROUPS AFFECTOW North Texas State Fair Association, citizens and visitors attending " the fair, neighborhoods F1 14 IMPACT None plsase lot me know if I can provide additional information. z: REBPECTLrULLY SUBMITTED, {4 y r' ,,,r~- ~ I r np L o Na to City Manager r ,rt Prepared bys i r ' w Ck 6 Ca On1 ne, sistant Adilistrstivs - ` Y r 7; I't I, r r - 1 w ' ,apMe/Np qua s qAd Date o..~'N and the North Lakes Neighborhood Association have been notllid this request. ' The Legal Department is working on a towing ordinance Staff Would allow illegally parked cars to be towed the City Council, recommend that if this_ordlnance is passed by than a temporary no park el,~ during the Fair. This ingxillfbe brought for tike City Counciils . consideration prior to the Fair. { ,yUIS DEPARTMENTS OR 0 PS ABFECTEDt North Texas Stets Fair Association, citizens and visitors attending the fair, neighborhoods 101 1:1 % FISCAL IMPACTt None ,Y. ' Pleass lot me know if I can provide additional information. y BUBMITTEDo I y' „ RESPECTFULL 41 ~J~. ` VI (t{ 1 e r , VOA.H r 'City Manager .u i Prepared byi ! G er ne to Tuft fi Aftinistrative Assistant r t<' n % , i 17 2 4p WIND 4- Zs_ APW s City of Denton City Council Minutes DO - June 1, 1993 Page 13 ~0 2 The Council considered Agenda Item oil. 11. The Council considered a request from the North Texas State Fair Association for an exemption from the noise ordinance during the North Texas State Fair and Rodeo, August 20-30, 1993. Catherine Tuck, Administrative Assistant, stat44 that this was a request from James Roden of the North Texas Fair Association for an exemption from the noise ordinance. The dates would be Monday- Thursday, August 23-26 until 11 p.m.; Friday and Saturday, August 20-21 and August 27-28 until midnight; and Sunday, August 22 from 1100 p.m. - 11:00 p.m, and Sunday, August 29 from S100 a.m. - 4100 polo. This was a similar request made last year. There were concerns from the neighborhood regarding the noise. The Police Department was working with the Fair group to discuss security. ! The Fair Board was willing to meet with the neighbors regarding the 3 event. An ordinance would be brought to Council regarding no iii parking in the area during the event after it had been finalized in the Iwgal Department. The proposed ordinance with have a towing provieion which was felt to be more effective than straight no parking provisions. Fred Harper spoke regarding the issue. He owned property on Carroll Blvdo which was across from the Fairgrounds and was a member of the Fair Association. He asked for a favorable response E to the request. Security was very good at the Fair and updated the Council on their on-going provisions to make the fair safe. This i year the Fair would be using the services of Clay Powers, an expert on sound, to assist with the design of the Fair's sound system. Bob Powers stated that he would respond to questions if needed. Gans Truss stated that notice for this meeting was inadequate and that this was the second year in a row that the notice had been Inadequate, He asked Council to ruling postpone o n the request until the neighbors had not with fair representatves. Last June the neighbors had had a meeting with Fair members and some effort had been made to correct problems. Time was needed to discuss problems and there was the possibility that some members of the Fair Association had differences of options regarding the situations. Change and adaptation needed to occur especially on the noise level. He was confident that activities could be made for all the community without hampering the neighborhood. Belinda Martin stated that she was concerned about the noise from the Fairgrounds and that a way was needed to eliminate some of the noise, Her children could not sleep due to the noise. She asked Council to not grant the exemption. f d t, a Yir t ~Qend#no E'S ,.Z 3 1 3. . 4geada~t City of Denton City Council Minutes 09te F' 'c? June It 1993 Z~ Page 14 Jim Griffin stated that he owned a business across the street from the Fairgrounds. He had no problem with and supported the Fair. Council Member Brock stated that the letter from Mr. Roden asked j for permanent relief regarding the noise ordinance. She asked if 1 he was asking for no restrictions or no noise ordinance. f Tuck replied that staff was only addressing the other part of the request at this meeting. Council might want to discuss other provisions and direct staff to study those provisions at a later date. t Mayor Pro Tom Smith stated that part of the discussion from last year centered around the exemption for S OO a.m. on Sunday. She i' asked what events would be going on from S:00 a.m. - 1:00 p.ms on the last Sunday. Tuck replied it was the goat show. Roden stated that the exemption request was for the use of the public address system to call contestants to the arena. It would , not be the outdoor public address system. The request was made as the current ordinance not allow the use of a pubic address system r on Sunday. Mayor Pro Tom Smith expressed concerns regarding church services which would be going on during that time. Roden felt that the public address system could not be heard in the church as it was only intended for the barns. Mayor Castleberry stated that this was a similar request from last years He had attended a neighborhood meeting and saw the willingness of the neighborhood to work with the Fair Association and the Association with the neighbors. He felt that cooperation would continue. Approving the dates now would allow the Association to work ahead with the neighbors. i Council Member Cott recommended that-the no parking issue be very clear so that there were no misunderstandings regarding parking in the area. 1 Miller motioned, Cott seconded to approve the request. Council Member Perry stated that some of the Fair schedule involved school time. Last year there had been a special request to determine if the Fair could cut down on school nights. Two neighborhoods aftooted where there were children ware the Parkside II ats.na:y 'aioa 474 ko Aper►dalt S City of Denton City Council Minutes June 1, 1997 aafe~:2. Page 15 1a7 00 2/ w area and the immediate neighborhood. There had been an effort on better control on sound. Still the request was for school nights for only a one hour exemption. He did not approve of the extension to 11100 p.m. on school nights. He might agree to the extension on the night of the rodeo but not the four nights until midnight as it was it was too much for the neighborhood. Bob Powers stated that the rodeo was over at 10100 last year it did run late but stopped when it was discovered it was past the time limit. The bands stopped at 11100 p.m. Last year as soon the Fair received a noise complaint, someone went to that location to check the sound. If the band could be heard, a report was made back to turn down the volume and then the location was f chocked again. He felt that the Association had done everything it uld regarding noise and were trying to answer all of the co omplaints. Council Member Perry asked about the consultan': for the sound system. Powers replied that there was always a problwi with an outdoor z facility but they would be trying to correct tl.at problem. There would be a different system from last year. Council Member Perry asked if the Association had recently talked with the neighbors regarding this issue. Powers replied that three weeks ago they had talked with the pastor of the neighboring church. He had indicated no problems with the Fair. Mayor Castleberry asked if the public schools would be in session during that time. Tuck responded correct. ~E council Member Cott stated that with the urbanization of Denton, it i was wonderful to have a Fair like this. He di out of community, d not want it pushed Mayor Pro Tea Smith asked if the Association had contracts with bands to play until midnight. Powers replied yes that some had already been signed. Mayor Pro Ten Smith asked if there were no way on school nights to keep with the 10100 pan, provisions, 1 ~i No -ozs 7 5 AW4 City of Denton City Council Minutes R~tp { June 1, 1993 15 Page 16 Powers replied that 11:00 p.m. would help their activities. Council Member Cott stated that if too many restrictions were placed on the performers, the Fair would not be able to get quality performers. Council Member Miller stated that the Fair had been in its location for 45 years. There were other issues which needed to be dealt with including parking and working with the neighborhood group. The Council had recently passed a resolution dealing with the DFW Airport. other cities indicated that the resolution should not be passed due to the noise of the airport. The airport was there and a. was an economic machine for the area. He felt it was a trade off of one hour a night for the Fair. He felt it was not unreasonable to ask for the exemption. re the Fair were faced with this every year, then the community might have to rethink whether to have a Fair. Council Member Perry suggested that Council needed to continue to look at what the Fair was doing and the impact on others around the Fair. He would like to move away from having the Fair on school nights and felt that over a period of time the schedule could be worked out. Council Member Cott felt that the Fair needed to be competitive in order to have a quality show. if there were not the right kind of 4 attitude, they would not come to Denton. He felt that the Fair was important to the quality of life for Denton. Council Member Brock stated that last year she had received a noise complaint around 1010 p.m, on a Sunday night. A very loud band was playing and she vent to a location approximately: 5 blocks to the northeast. The bass from the music could be heard and made it difficult for the children in the home to sleep. The home had no 'I central air and had to have the windows open. There was a real problem with that band. The music did quit immediately at 11100 p.m. She appreciated the efforts of the Fair to control parking and the cleanliness of the area. Another problem was the louts akers in the arena. she urged the Fair Association with the musical groups to make sure the sound would be reasonable and that the loudspeakers ware turned off at the appropriate time. The Council did not have a problem with asking for the Junateenth organizers and other groups to make exemption requests on a yearly 1 basis and felt that there would be no problem having the Fair f asking once a year for such an exemption. Mayor Castleberry indicated that the Fairgrounds did much for Denton more than just during the Fair. There were many people in pa'~V F476 No -a Ap * S AD" City of Denton City Council Minutes - , June 1, 1993 NO Page 17 r: Denton and Denton County who liked the Fair. Noise exemptions were made for the Arts Festival and other events and felt that the Fair request was not unreasonable. The Fair was working with the neighborhood association to resolve problems. i f On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew mays", Perry "nay", and Mayor Castleberry "aye". Motion carried with a 6-1 vote. 5. Consent Agenda Perry motioned, Smith seconded to approve the Consent Agenda as presented. On roll vote, Brock "aye", Cott "aye", Miller Pays", Smith "aye", Chew Mayo", Perry "aye', and Mayor Castleberry "aye". Motion carried unanimously. } A. Side and Purchase Orders: I, Bid 01487 - Water Treatment Chemicals * 2. Bid 01495 - Toxicity Testing 3. Bid 01497 - Total Carbon Analyser 4. Bid 01501 - IBM RISC/6000 5. Bid 11505 - Lease of Scraper 6. P.O. /34597 Goldwaites of Texas Inc. 7. P.O. 134760 - I.B.M. 8. Change Order No, s P.O. 026052A Gracon Construction Company 9. Check Requisition - N. B. Rummell 6. ordinances A. The Council considered adoption of an ordinance accepting 'E competitive bids and awarding a contract for purchase of stater alai iii ement, supplies or services. (5,A,1. - Bid 11487, 5.A.2. - Bid 1qup195, 5.A.36 - Bid 01497, 5.A.4. - Bid 11301, S.A.5. - Bid 01505) The following ordinance was considereds i NO. 93-093 { AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A g CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR } SERVICES) PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE) } AND PROVIDING FOR AN EFFEC"=Z DATE$ i ~+ws..wwu.wXy,..Y.tp r.r.i..i.<r i. r... y ANo9~l-a A a ~ ► { ~oendi Date CITY COUNCIL REPORT I Sa67/ 10 TOs Mayor and Members of the City Council FROMs Lloyd V. Harrell, City Manager SUBJECTS Ordinance Providing for Temporary No Parking on Various Streets Around the North Texas State Fairgrounds from August 20-29, 1993 DATES July 20, 1993 BACKGROUND{ p The North Denton Center Neighborhood Association has requested that a temporary no parking zone be provided on various streets surrounding the North Texas State Fairgrounds during the North Texas State Fair and Rodeo, August 20-30, 1993. The following streets have been requested for temporary no parking{ Both sides of Carroll, from rain to Headlee; West side of Denison, from University to Sherman; East side of Denison, from Sherman to Headlee; % West aide of Bolivar, from Sherman to Faint i - South side of Ross, from Carroll to Bolivar; North old* of rain, from Carroll to Bollvar. 4.. North side of Strata, from Carroll to Mesquite; This has been requested to allow better traffic flow and reduce congestion on Carroll Boulevard during the North Texas State Fair and Rodeo. It was also requested to alleviate some on street parking during the Fair and Rodeo that causes problems In the ' neighborhood. This Information was presented to the Citizens Traffic Si.fety and Support Commission by Gene Truss, President of the North Denton Center Neighborhood Association, on July 12. The Commieslon voted f unanimously in favor of this temporary request. PROORANB. DEPARTMENTS. OR GROUPS AFFECTED{ Neighborhood residents, visitors attending the North Texas State ? Fair and Rodeo FISCAL IMPACTt F None. j I i f \ il~ r ~endako ' ~ Apeeend Ite 1 Please advise if I need to provide additional inforNm on. l A RESPECTFULLY SUBMITTED# f Loyd V. Ore rt City Manager Prepared byi , CatherIne E, Tuc Administrative Assistant i .y c r ' a h \ ~ r t Y 4 `yam fi IA' ' f ` f y f. r Ir . ~VN~ a -A ey t WmA M.o 4ertaa N0 WO C/41 ~gerMaItem ~ r AQW01811 gate Dale li~a Z/ ORDINANCE NO. _ AN ORDINANCE OF THE CITY OF DENTON, TEXAS, TEMPORARILY PROHIBITING THE PARKING OF VEHICLES ON BOTH SIDES OF CARROLL BOULEVARD FROM ITS _YNTERSECTION WITH FAIN STREET TO ITS INTERSECTION WITH HEADLEE STREET, THE WEST SIDE OF DENISON STREET FROM ITS INTERSECTION WITH SIDE UNIVERSITY STREET FROM ITS INTERSECTION WITH SHEIRMAN DRIVE TO ITS INTERSECTION WITH HEADLEE STREET, THE WEST SIDE OF BOLIVAR STREET FROM ITS INTERSECTION WITH SHERMAN DRIVE TO ITS INTERSECTION j WITH FAIN STREETS THE SOUTH SIDE OF ROSS STREET FROM ITS INTERSEC- TION WITH CARROLL BOULEVARD TO ITS INTERSECTION WITH BOLIVAR STREET, THE NORTH SIDE OF STRATA DRIVE FROM ITS INTERSECTION WITH CARROLL BOULEVARD TO ITS INTERSECTION WITH MESQUITE STREET, AND THE NORTH SIDE OF FAIN STREET FROM ITS INTERSECTION WITH CARROLL BOULEVARD TO ITS INTERSECTION WITH BOLIVAR STREET DURING THE ANNUAL NORTH TEXAS STATE FAIR AND RODEO TO BE HELD FROM AUGUST 20, 1993 OR POUGH AUGUST 290 19931 PROVIDING SERABILITY UBLICATION THEREOF; PROVIDINGAFOR A PENALTY NOTUTOjEXCEEDDTWO HUNDRED DOLLARS; AND DECLARING AN EFFECTIVE DATE. I THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: ~g,CTiON i. That when signs are erected giving notice thereof, parking shall tesporarily be prohibited upon the following streets or portions thereof, in the City of Denton to-wits Both sides of Carroll Boulevard from its intersection with Fain Street to its intersection with Neadlee Street, the west side of DLAson Street fors its intersection with University Drive to its intersection with Sherman Drive, the east side of Denison Street from its intersection with Sherman Drive to its intersection with Neadlee Street, the west side of Bolivar Street from its intersection with Sherman Drive to its intersection with Fain Street, the south side of Ross Street from its intersection with Carroll Boulevard to its intersection with Bolivar Street, the north side of Strata Drive from its intersection with Carroll Boulevard to its intersection with Mosquito Street, and the north side of Fain Street from its intersection with a from Augut 20a 1993 i through August 29, i 199~livar Street SECTION IT. That the portion of the above-described street designated as temporary no parking shall revert back to the parking I regulations immediately from and after the closing of the North Texas State Fair and Rodeo on August 30, 1993. §pCTION 111, That if any section, subsection, paragraph, son- tence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is hold invalid by any court i ~rpy. 1 . U*AJ ~~~V2 S 3 Ag"01 ~ ore 'i~21 5 u competent jurisdiction, such holding shall not affect the Val- of idity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas, hereby declares it would have enacted such remaining portions despite any such invalidity. SECTION IV, Any person who shall violate a provision of this ordinance, or fails to comply therewith or with any of the re- quirements thereof, or of a permit or certificate issued there- under, shall be guilty of a misdemeanor punishable by a fine not exceeding Two Hundred Dollars ($200.00). Each such person shall be deemed q+tilty of a separate offense for each and every day or por- tion thereof during which any violation of this ordinance is com- mitted, or continued, and upon conviction of any such violations such person shall be punished within the limits above. SECTION y, That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be pub- Iished twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the day of, 1993. Sb BOB CASTLEBERRY, MAYOR < ATTZST t JENNIFER HALTERS, CITY SECRETARY Sys APPROVED As TO LEGAL ■om DENIA A.` DRAYOVITCH, CITY ATTORNEY Q C = i BY. i PAGE 2 I I Ong M- ' r ~ C~ No .00 N o ooc KNOT Dan# AyAd&9i1-0&5.4q6^dA f25 190-e el iY 11{n I l2~6 W ~ owl j ARD LN. NJ v!. W ~V TWO L, ! I h -SCENT \10 @WAND LMIQE~V AgAOL4- 901-OtS/O J,*M2SOFSA JWe&.2.4a ~9~ 2/ .}MY t ArrACH W 5 Ag"daliet crwh 1D 1 CITY M DENTONr TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) W" 7 Ofike of the City Manager MEMORANDUM TO: Jerry Clark, Director of Engineering/Transportation FROM: Joseph Portugal, Assistant to the City Manager DATES July 25, 1994 f SUBJECT: North Texas State Fair and Rodeo, August 19-28, 1994 The 66th North Texas State Fair and Rodeo is scheduled for August 19-28, 19946 Mr. James Roden, representing the North Texas State Fair Association, has requested that the City Council grant an exception to the noise ordinance for the two week event. The specific dates and times of the exceptions are as follows: PATE EXCEPTION UNTIL. August 22-25 (Monday-Thursday) 11:00 p.m. August 19, 20, 26, 27 12:00 midnight t' (Fridays, Saturdays) August 21 (Sunday) 1:00 p.m.-11:00 P.U. August 28 (Sunday) 8:00 a.m.-4:00 p.m. ' I In anticipation of this event, Staff believes it would be of mutual s" - I benefit to the Fair Association, the adjacent neighborhood, and those attending the fair to establish a temporary no parking tone. This action was taken by the City Council and the Traffic Safety Commission last year at the request of the adjacent neighborhood and proved to be an effective step in mitigating traffio congestion yr and disruption to area residents. The following streets have been requested for temporary no parking: Both sides of Carroll, from Fain to Vuadlesl West side of Denison, from University to Sherman; East side of Denison, from Sherman to Headlee; most side of Bolivar, from Sherman to Fain; South side of Ross, from Carroll to Bolivar; North side of Fain, from Carroll to Bolivar. North side of Strata, from Carroll to Mesquite. i The purpose of this request is to allow better traffic flow and reduce congestion on Carroll Boulevard during the North Texas State Fair and Rodeo. Additionally, it should alleviate some on street "Dedicated to Quality Service" # QetlOilYL qy'd Oete - . C parking during the Fair and Rodeo that causes neighborhood. problems in the A formal ordinance affirming this action has been drafted and sent ' to the Legal Department for final approval. A copy of last year's F .j ordinance is attached for the TrafGo Safety commission to review. It remains unchanged except for the dates of the Fair, August 14- 28. f I an requesting that this item be placed before the Traffic Safety } Commission at their regular meeting of August 1. Please advise if you need additional information. n' `ry _ x r y ~F 1. Assistantrtogthe Cit Manager Attachment I~ 1 .a x . yF~~ € . rR•/ i e• a..y t f: ,r t s"r r r. i =CITY' -COUNCII' T: e. 1 P i : ♦V 1 l 1 1 r F( ~ 1 I y ~n 1 1 4F I EN {F .y t ' ~ ' ~ a t i!`' 1 ~ . ~ . A FrZ r } r~ ~ 71 CITY COUNCIL REPORT QM 8-Z~9~ DATEt August 2, 1994 TO: Mayor and Members of the City Council FROHs Lloyd V. Harrell, City Manager # SUWECTt Z-94-012, Oaks of Montecito Rezoning REQQMKINDATIONI The Planning and zoning commission recommends approval 6-0. p3MMARY t The applicant is requesting rezoning of a 74.93 acre tract located on Hickory Creek Road at Monteoito Drive from PD 112 to SF-7. BACKGROUND t See PU Rep)rt. VMRAM$,AFiElSTlS NTS OR GROUPS AFFECTEDi Planning and Development Building Inspection Engin,9ering F1SCAt IMP=I f Rasp fully a~tb ittedt , Loy V, Harrell City, ]tanager r Prepared bys , Tr a n Debra 'Goodwin ^ ; 1 Vrban'Planner Approv $ f Frank H. Robbins AICP i Executive Director' Planning and Development i ~~yaw,.r......._n •At.•aFik:M.,a1. a..1.x a.. r, u,i• _ .....nw.Wy'a4XwM 'IiArtIY'.d,ssy..lo.~ 1 z -17 dew. MO APF4 PLANNING AND ZONING COMMISSION REPORT 2 ~Z I Tot Denton City Council Case No,: Z-94-012 Meeting Data: August 2, 1994 1 GENERAL INFORMATION Applicdnt: Fred Gossett and Kent Key' 1807 Westminster Denton, Texas 76205 Current Owner: Same as applicant Requested Actions Rezone from Planned Development District 112 to SF-7 One Family Dwelling District Location and Bizet 79.93 acren located on the north side of Hickory Creek Road at Montecito Drive Surrounding Land Use and Zoning: North - A/Vacant South - SF-10 and SF-7/McNair Elementary and Vacant East - A/Vacant ! Nest - Outside City Limits/Vacant Denton Development Plan: i Low Intensity Area SPECIAL INFO T` RMATION ' Transportations a Hickory Creek Road is projected as the southern portion of Loop 289 extension. As such, right-of-way is being dedicated t through the plat process to bring the road up to a 1201 right- of-way. The City is in the process of rebuilding Hickory Creek Road. There will be two access • points on Hickory Creek Road. The { major entrance to the a0xUvision will be at Monteoito Drive. There will be no drivewuv access to Hickory Creek Road. All interior @treats will have 50 foot wide right-of-way. , w~ayww~ ^ r.a.ra._M1~e«l:.Ji,i Y<e~.o''r Yna~.*s:e.... sa.ywr...v.✓.a+w+rwrk+~ ~ t . p^;r: err i i d µ ~lpeedatt L (Case Z-94-012) ( - • 4e Two Utilities: A twelve inch water line exists extending west from Montecito Drive, in Crook Road also extends north twelve Hickory y from Hickory Creek Road along in water line property line. the west A fifteen inch sewer line is located on the southwest of the property, corner Flie hydrants will be required at a s oing not to exceed six ' hundred feet throughout the subdivision, h. City electric service is available to the property. Street lights will be required every 300 feet with additional lights at every intersection and cul-de-sac. Drainage: The general drainage proposed Is acceptable. Off-site Permission is necessary from downstream property owners i allowing an Increase in the runoff onto adjacent properties. A small area to affected by the 100 year flood plain. Parker The voluntary park donation ' Indicated a willingness to donate ap13.5.aore sit®icant has Block D, phase 1) tthe City. atablishos The Denton Developmentoplan a' guidelines for a minimum five acre site for a i neighborhood park. contao ing the The developer to in the process of adjo nip property owner to the crest to determine if g property could be added to bring Minimum' of five acres. Should the applicant site be unable to one single taailyy r ids tial the .5 acre site lot3and the voluntary terema as 0f'1* of the estimated building e of 1/4 of 'building permits. No builder hose aver d apply at the time paid such a fee. r tr/+rN ati I i 3 NoteeU"A f91 i (Case 2-94-012) Page Three HISTORY s i This property is currently zoned PO 112 which was approved in 1985. This PD inoludos the following usess area Dwelling Units Detached single family 76 acres 144 Duplex 20 " 92 Condominium 9 " 89 Multi family 17 " 200 Recreation Center 1 " - General Retail 1 " TOTAL 80 acres 525 Minimum lot size for the single family and duplex lots is 7,000 square feet. There are five access points to Hickory Creek Road. I AHALYars i ;f The current proposal is for 272 single family detached lots conforming to the minimum SF-7 zoning requirements. Zhers are five phases proposed. There are two access points to Hickory Creek Road with the main subdivision entrance at Monteoito Drive. interior streets will have a minimum 50 foot right-of-way. Ho drive access will be allowed to Hickory Creek Rw d. Those dote backing onto Hickory Creek Road will have a 50 foot building line and within that 50 feet only fences, 'Landscaping and gardens, and buildings Ides than 120 square Zest will be allowed. This setback is to provide for the widening of the roadway when Loop 288 is extended. The property is located in a low intensity area. Intensity standards were not violated with the approval of PD 112 which allows 525 units on this site. The current proposal is for f 212 single family detached lots - a significant reduction in intensity which would not create an adverse effect on the Denton Development Plan. i , .,>a: rw w,'ayr..r:Sti~.-»iwrd:af»8+?. r+w~.r i 1 s N0 - (Case 9-94-012) y Page Four a NOTIFICATION Eleven notices were sent to property owners within 200 feet of the property in question prior to the Planning and Zoning Commission hearing, one response in favor of the change was received following the Planning and Zoning commission hearing. ,r " RECOMMUDATION d Planning and Zoning Commission recommends approval of Case Z- 94-012. The Commission held a public hearing on July 13, r 1994. ALRWW1fIva 1: Approve the petition 2~ Approve the petition with additional conditions. 1 r 36 Deny the petition. 46 Postpone action. f ATTACiA[gNTB j { 1l Location map 24 Site Plan - PD 112. ,t 36 Planning and Zoning Commission Minutes of July 13, 1994 a ' r 4 .,t t t.t . f ' ] r 1 i • t 7r s, 1 .r '/d'~4'ITUYrM~'1CMIlJv~ih*MY:N,N .w,.•>wd!'+rm. t: r . a•. now t ~peodaNo. 4penGal ATTACHMENT I I Oaks of Montecito ` NORTH I ~ t IL MTV ~ , ~ . Wt ~ d , . so I w. f A'te' WIN I ;y f ! f i Loatlon Mop DOW 9/1/g4 Sala None / 11 I 4'~y ~pendaNO, ATTACHMENT:2 Oaks of Montecito 7are 7a-6 iz NORTH IV J - 4 rIMA I^ rWIrKAr j I i i 1 Original PD-112 Date: 7/7/94 Scale: None I I Apt * 9~1-d~S ATTACHMENT 3 Minutes P&Z Commission July 13, 199{ { Page ?1 { { first intersection? Mr. Salmont I suppose you could have a subdivision that would be bounded by a couple of arterials or an arterial and a collector. That would apply on each end. { Mr. Engelbrechtt Is there anyone else who would like to speak in favor of this petition? Is there anyone who would like to speak in opposition to this petition? The public hearing is closed. E Mr. Cochrant I understand the concerns of the residence. I would not have any problem making a motion to approve this change. Mr. Coopers I second that. Mr. Engelbrechtt Is that a motion? Kr. Cochrant Yes. r` Mr. Engelbrachtt Any discussion on the motion? All of those in favor? Motion carries unanimously (6-0). . IV, Oaks of Monteoito. a. Hold a publto hearing and consider the rezoning of 79,91 acres located on the north side of Hickory Creek Road at, Monteoito Drive from Planned Development " District 112 to one Family. Dwelling District (SF-7). Staff report given by Frank Robbins. I would like to clarify the differences between the two cases with respect to the Oaks of Monteoito. The first item is rezoning. You also have the preliminary plat, but it is a separate item. The layout of the subdivision you ass with the preliminary plat is not part of this first case or the zoning case. This is simply an amendment to the SPI zoning. Thorn is no site plan or condition. The standards with respect to SF7 zoning is that the lots must be 71000 square feet. They have to have at least 60 feet of width and be at least 100 feat deep. A building may not cover more than 351 of the lot. The front setback must be at least 25 feet, and side setbacks must 0• Y , AQendiNa Minutes PAZ commisaion July 121 1994 Page 22 j be At least 6 feet. The rear setback has to be at least 10 feet with a minimum height of 2 1/2 stories, This is a substantial down toning. This In a conceptual site plan of pD 112, In short, it allowed a small amount of general retail along Hickory Creek and 525 single family units. This proposal is for 222. This is in accordanoa with the low intensity area policies. Staff recommends approval. t Mr. Engelbrechtt Is there a petitioner or petitioner repres- f entative present? Fred Cossetts I reside at 1807 Westminster. Staff h ~ r as es ~ ~ anted this to you tonight and we feel that the zoning o e his ro o t p p rty will be an asset to the community. ' answer i am nl ' an Y here to any questions. Mr. Engelbrechti Is there anyone who wants tc,speak in favor of this petition? Is there anyone who wants to speak in opposition to this petition? Public hearing is closed. Mr. Cochrani when was the original PD approved? Mr. Robbinsi In 1985. Mr. Cochran: I will make a motion in favor of Z94-0124 } Mrs. Russellt I second, Mr. Engelbrechtt Any discussion? All those in favor of the • motion? Motion carries unanimously (6-0). b. Consider the preliminary plat of the Oaks of Monteoito. The 79.93 acre tract is' located on the north side of Hickory Crook Road at Monteoito Drive. Staff report by Mr. Robbins. E This is a preliminary plat for the same tract of land { looked at, We do have a layout in this case. that we interesting features associated with the prdliminahas some i Dedication on the plat. preliminary plat for Hickory Crack Rd which is proposed as Loop 288, is 120 feet from the center j line or a 60 toot right of way dedication associated with the f plat. Additionally, there is a 50 toot setback line on Hickory Creek Road. You have a setback in excess of the toning ordinance standards associated with this plat. it is specifically associated with the location of Loop 268 which is anticipated as a future freeway according to the Denton Development Plan. Anothor interesting feature is that the C "Am V /AT.M ■ NlcMory,erd 1■a] A9968No S ` ADfAMN v 4~ ORDINANCE NO. 4 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR A CHANGE FROM PLANNED DEVELOPMENT (PD) NO. 112 TO ONE FAMILY DWELLING (SF-7) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION FOR 79.93 ACRES OF LAND LOCATED ON THE NORTH SIDE OF HICKORY CREEK ROAD AT MONTECITO DRIVE) PROVIDING f'OR A PENALTY IN THE MAXIMUM AMOUNT OF I $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Fred Gossett and Kent Key have applied for a change in zoning for 79.93 acres of land from Planned Development (PD) No. 112 to One Family Dwelling District (SF-7); and WHEREAS, on July 130 1991, the Planning and Zoning Commission recommended approval of the requested change in zoning; and 'I be in ompliancthe city e with then DentonnDevelopment Plan; NOW8 zonin THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS., BECTION I, That the zoning district classification and use designation of the 79.93 acres of land described in Exhibit A, attached hereto and incorporated into this ordinance by reference, 1 is changed from Planned Development (PD) No. 112 to One Family Dwelling District (SF-7) zoning district classification and use designation under the comprehensive zoning ordinance of the City of Denton, Texas. - SECTION III That the City's official zoning map is amended to show the change in zoning district classification, SECTION iii, That any person violating ordinance shall, upon coviction, be find aYsun notoexceeding ) 82,004.00, Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. SECTION IV. That this ordinance shall become effective four teen (14) days from the data of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official news ! paper of the City of Denton, Texas, within ten (10) days of the data of its passage. F PASSED AND APPROVED this the day of , 1991. i BOB CASTLEBERRY, MAYOR i ' ~111d1N0. 11 ~ s • ' ATTESTt { JENNIFER 1tALJCFROl CITY SECRETARY 5 Sys r APPROVED AS TO LWAL FORKI k '9,A DEBRA A. ORIIYOYITCti, CITY ATTORNEY ie. 7 BYt, q'. 2 t. 'A d' r 22d r a ; 1f ~ d~ r 'f F F r / iC' f'4 y 1 r+ , ~ 7 1 ~ r wp ~'w~ r i~ , R y r w ~f,, r i I t,. ' i!, rc 1 ~ 1 ra 1: r . It a dr + , " f J r r t r ~ .ti.l` Mi +yr rt; r1 R 1 PAGE 2// I 1 ~r WWI EXHIBIT A Ap*KO,~- 79.93 Acres in the N. Britton Surveil two ,4) City of Denton 12-0 Denton county# Texas a All that certain tract of land situated in the N. Britton Survey, Texas and Abstract Number 51, in the City of Denton, Denton County, being the 80 acre (called) tract described in the Deed of Trust from Richard R. Compton, at ux, to H.B. Bly, recorded in Volume 2437, page 01 of the Real Property Records of Denton County, Texas, (Compton - j tract), being more particularly described from record information as follows; SEOINKINO for the southeast corner of the tract being described herein at the southeast corner of said Compton tract, said corner being also the southeast corner of the N. Britton Survey, being located in Hickory Creek. Road and being also the southwest corner of a tract described in the deed to Jackson College of Ministries; THENCE west with the south line of said Compton tract and the mouth. line of the N. Britton survey along Hickory Creel: Road a distance of 2,638.9 feat to the southwest corner of said Compton tract, said corner being located in Hickory Creek Road and being also the southeast corner of a tract described In-the deed to Charlie Ryan; j r THENCE north with the west line of the Compton tract along the east I side of the Ryan tract a distance of 1,319.4 feet to the northwest corner of said Compton tract, said corner being located in the south dine of a tract described in the deed to Acme Brick; THzNCt east with the north line of the Compton tract along the south side of the Acme Brick tract a distance of 2,638.9 feat to the northeast corner of said Compton tract, said corner being located in the vast line of a tract described in the deed to Jackson Ministries; THENCE mouth with the *set line of the Compton tract along the west side of the Jackson Ministries tract is distance of 1,319.4 feet to the POINT ON BEOINNINO and enclosing 79.93 acres of land. r ~ ? i i t =CITY F COUNCII r i f e' y f r' .e S ~ f +y / ~ t , '~I I r 1rr .r i ~wN'a'yi WW Ape O 2 PLhNsING AND ZONING COMMISSION REPORT DATE: August 2, 1994 TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager t SUBJECT: PRELIMINARY PLAT OF THE OARS OF MONTECITO I HUMMDATION: The Planning and Zoning Commisolon recommended'approval# 6-0, at their July 13, 1994 meeting. a ~!~ffiSi►BY= I This is a request for consideration of the preliminary plat of a 79.93 core tract located on north side of Hickory Creek Road at Monteoito Drive. city services and facilities, including water, sanitary sever, electrical and solid waste, are available to the property. Hickory Creek Road is projected as the southern portion of Loop 286 extension. As such, right-of-way is being dedicated { to bring the road up to a 120' right-of-way. The City is in the process of rebuilding Hickory Creek Road.' Thera will be two access Points on Hickory Creak Road., The major entrance to the subdivision will be at Montecito Drive. There will be no driveway access to Hickory Creek Road. All interior streets will have 50 foot wide right-of-way. A twelve inch water line exists in Hickory Crook Road extending west from Monteoito Drive. A twelve inch water line the we also property line north from Hickory Creak Road along et A fifteen inch sewer line is located on the southwest corner of the property. ; Fire hydrants will be required at a spacing not to exceed six' hundred feet throughout the subdivision. City electric service is available to the property. Street lights will be required every 300 feet with additional lights at every intersection and cul-de-sac. The general drainage proposed is acceptable. Off-site permission is necessary from downstream property owners allowing an increase in the runoff onto adjacent properties. 1 l ~a(e A small area is affected by the 200 year flood plain. The voluntary park donation policy applies. The applicant has indicated a willingness to donate a 3.5 acre site (Lot 1, 4 Block D, Phase 4) to the city. The Denton Development Plan establishes guidelines for a minimum five acre site for a neighborhood park.- The developer is in the process of contacting the property owner to the west to determine if adjoining property could be added to bring the site up to a minimum of five acres. Should the applicant be unable to obtain additional property, the 3.5 acre site will remain as one single family residential lot and the voluntary fee of 1/4 of It of the estimated building costs would apply at the time of building permits. No builder has ever paid such a too. No additional right-of-way dedication or street improvements will be required. Sidewalks will be required along the frontage on Hickory Creek Road and on both sides of all { interior streets. No additional driveways will be allowed. The plat conforms to the minimum requirements. of the Subdivision and Land Development Requlations; Chapter 34 of the Code of Ordinances. s. This plat contains 232 single family detached lots conforming to the minimum SF-7 zoning requirements. here are five phases proposed. J There are two access pointy to Hickory Crook Road with the main subdivision entrance at Montecito Drivs. Interior streets will have a minimum 5o foot right-of-way. No drive access will be allowed to Hickory Creek Road. Those lots backing onto Hickory Creek Road will have a 50 foot building line and within that 50 feet only fences, landscaping and, gardens, and buildings less than 120 square feet will be allowed. This setback is to provide for the widening of the ' roadway when Loop 288 is extended. a P20GRAKS DEP1►RTISFaTS OR GROUPS AFFECTEr+t _ 8nqinoering Department &IIding Inspections Planning and Developmont Department FISCAL IMPACT: N/A i 1 a. E i i t 4 ~penda~t CIT 1. Location map 2. Preliminary plat s+ 74 Planning and Zoning Commission Minutes of July 13, 199 Res Cttully submitted rr .l: L y V. Harrel! Prepared bys City Manager • , / _ L'„ a Sb-r ~ . Debra Goodwin Urban Planner App no d x rank H.; Robbins ATOP r E cU xotiive Director . Planing and Development r per S 4 is E it c,l•' n . JI E I 1 1r , 1 ~1 I+ t y rr r ti t C 1 i ~pendaNo ATTACHMENT 1 4gendal rate Oaks of Montecito- NORTH ~ w ~ w are ~ R=~ •d N0101 4 too ll'tN'r ~r i TON III 41 R1YI - T 1 - , R RpAQ Elm I! I.m lon Mop 1 No Uotes 711194 Sales no 7• ~ 19t } f \ I k M,1 ' P +geMaNo 9 ATTACHMENT 2 AQeA~d~l petal-9' Oaks of Montecito _ NORTH rr•1 Irwr 1 •n1 ~ - • . • ~ a . . r w • ■ M M r rl • 1 w ' I l ~ r • • 1 M I 1 • " =4 I !i Preliminary Plat Dates 7A% Scaler None s,, 4 +pgnQtNo i ~pend2l ATTACHMENT 2 Minutes PiZ Commission p~00 July 17, 1944 Page 22 be at least 6 feet. The rear setback has to be at least 10 feet with a minimum height of 2 1/2 stories. This is a substantial down toning. This is a conceptual site plan of pD j 112. In short, it allowed a small amount of general retail along Hickory Creek and 525 single family units. This proposal is for 212. This is in accordanca with the low intensity area policies. Staff recommends approval. i Mr. Engelbrecht: Is there a petitioner or petitioner repres- entative present? r Fred Cossetts I reside at 1807 Westminster. Staff has I presented this to you tonight and we feel that the zoning of 1 this property will be an asset to the community. I am only here to answer any questions. Mr. Engelbrechts Is there anyone who wants to, speak in favor of this petition? Is there anyone who wants to speak in opposition to this petition? Public hearing is closed. Mr. Cochran: ~hen was the original PD approved? Mr. Robbins: In 1985. Mr. Cochran: I will make a motion in favor of Z94-012. Mrs. Russell: I second, Mr. Engelbrechts Any discussion? All those in favor of the motion? Motion carries unanimously (6-0). b. Consider the preliminary plat of the Oaks of Monteoito. The 79,93 acre tract is located on the north side of Hickory Creek Road at Monteoito Drive, Staff report by Mr. Robbins. { This is a preliminary plat for the same tract of land that we looked at. We do have a layout in this case. It has some interesting features associated with the preliminary plat. Dedication on the preliminary plat for Hickory Creek Rd., which is proposed as Loop 288, is 120 feet from the center line or a 60 foot right of way dedication associated with the plat, Additionally, there is a 50 foot setback line on Hickory Creek Road. You have a setback in excess of the zoning ordinance standards associated with this plat, it is specifically associated with the location of Loop 288 which is antioipated as a future freeway according :to the Denton Development Plan, Another interesting feature is that the y aAM y`{ ■ .LNMf ,~enaano _ k-l~ Minutes Pi2 Commission into ,,.r e~ July 13, 1994 7vv o Page 27 ; applicant has been visiting with staff about the dedication of what would amount to a large lot to the city as park land in this area. This plat nor the zoning preceding it designates that for any other use than SF7. You may have parks in a SF7 district. The staff has some concern about the acceptance of 1.5 acres. The policy says they will accept land of 5 acres or mores if the applicant chooses to continue to pursue the dedication to the city, that could be by a separate proposal to the city. That proposal for acceptance would be a separate determination with a recommendation by the Planning and Zoning Commission to the City Councils All of the other policies of i the plan have been met. There is one exception to the stan- dards in the existing ordinance, as Mr. Salm2n pointed out, there is not a 200 foot separation between Hickory and the first street or at the second entrance. Staff does not think this is a problem. Staff would then amend its recommendation to recommend this for approval to the city council condi- tioned, on an amendment of the Subdivision and Land Develop- ment Regulation to amend Appendix 7. Before the final plat could be accepted, the regulation should be amended. I 1 Mrs Cochrant Are we discouraging donation of park land because it is less than 5 acres? l1 1 Mr. Robbinst One of the reason we chose 5 acres is because it is large enough for facilities for a relatively large area. Not just one subdivision, but in fact a large area of the neighborhoods for the parks department to put in facilities for that area. This particular piece of property also has a water body on it. It is hard to put facilities or playground equipment on that park. We have been visiting with the applicant and they have visited and talked with the neighbors to the west. It has been the I staffs hope to ~ie this 3.5 acres into a future greenbelts We don't have the greenbelt or the other 1.5 acres on which to develop the land to saive this subdivision and others. Mrs. Russells There is a "vest" pocket park on Mockingbirds It is a very small park, but a very nice parks Mrs Robbinst I am not sure how big that one is. Mrs Cochrant Didn't we just purchase land,in the Owslay Addition for a small park? t E Mrs Robbins- Yes. Mr. Engelbrechts In that situation, there was nothing in the i pr . J I WI 1 Apkf4l Minutes Pa Commission July 131 1994 ; Prge 24 area and no other spice. You either made that park that size or you have no park at all. Mr. Cochrane I would suspect there are a lot of places in the community that are farther away from a park than the Owsley Addition is from McKenna Park. Mr. Engelbrecht: Thiu is one of several park dedication that we are going to discuss tonight. I think it is important that the staff consider them differently. Mr. Norton: This will return for discussion on the final plat won't it? Mr. Robbina: The dedication is not affected by the platting. Dr. Huey: There are acre things on this map I cant figure out. There are some sections where fill is indicated, are these thing to be done? Mr. Robbins: The applicant is showing where there would be ' i changes in the grade and where the fill would be. r Dr. Huey: Explain the limits of the tree mass. ' Mr. Robbins: They have indicated where the stand of trees ` are. They have gone to the point of indicating where the protected trees are. Mr. Engelbrecht: I would like to commend the. petitioner and the engineer for showing this. I know not all of that is required. Mr. Morton: I move we approve the preliminary plat of The Oaks of Monterito. { I Mrs } Russell: I second. Mr. Engelbrechtt All of those in favor of the motion? carries unanimously Motion t6-Oy. V. Hold a public hearing and consider the final replat of Lot 4F, Block A, Section 2 of the Freeway Park addition into lots 4F-1R through 4F-8R. The 8.481 acre site is located f on the west side of Mesa Drive, at Los Colinas Drive. Staff report given by Owen yost. This is a site that you looked at several weeks ago in its may. .arm„ NMI AprAdpko.---- Deco Minutes PH Comnission July 13, 1994 Page 24 area and no other space. You either made that park that size or you have no park at all. Mr. Cochrane I would suspect there are a lot of places in the community that are farther away from a park than the Owelay Addition is from McKenna Park. i Mr, Engelbrechts This is one of several park dedication that we are going to discuss tonight. I think it is important that the staff consider them differently. Mr, Norton: This will return for discus3ion on the final plat won't it? Mr. Robbinst The dedication is not affected by the platting. Dr. flueys There are some things on this map I can't figure out. There are some sections where fill is indicated, are these thing to be done? E Mr. Robbins: The applicant is showing where there would be changes in the grade and where the fill would be. Dr, Way: Explain the limits of the tree mass. i Mr. Robbins: They have indicated where the stand of trees are, They have gone to the point of indicating where the protected trees are. Mr. Engelbrechts I would like to commend the.patitioner and the engineer for showing this. I know not all of that is required. Mr. Nortons I move we approve the preliminary plat of The Oaks of Monteolto. i Mrs, Russells I second, Mr. Engelbrechts All of those in favor of the motion? Motion carries unanimously V. Hold a public hearing and consider the final replat of Trot j 4F, Slack A, Section 2 of the Freeway Park addition into { lots 4F-1R through 4F-8R. The 8.481 acre sits is located on the west aide of Mesa Driva, at Los Colinas Drive. Staff report given by Owen Yost. This is a site that you looked at waveral weeks ago in its r i r s i :CITY: 99COU'NCIi f 1 4 ~ 4k . A v i . F t• k 1 i~ I CITY COUNCIL REPORT FORMAT p 1 TO: Mayor and Members of the City Council 'a FROM: Lloyd Y. Harrell, City Manager SUBJECT: Approval of a tax refund to Silly J. ldosley/ Colonial Savings RECOMMENDATION: The ax apartment has mailed an Overpayment Letter and an Application for Refund to the taxpayer, All completed forms and necessary documenta- tion have been returned, requesting this refund, which the Tax Technician i recommends, SUMMARY: a rer 31,11 of the Texas Property Tax Code requires the approval of the governing body of the taxing unit for refunds in excess of $ 500.00. Colonial Savings has requested a refund in the amount of $ 1,038.81• because they overpaid Mr. Mosley's account #104355. " BACKGROUND: pa men of $ 1,038,81 was received on November 15, 1993 for account #104355 and Colonial Savings made a of 1,038.81 for payment $ this same , account on January 12, 1994. This resulted in an overpayment of $ 1,038.81. A refund Is due.Colonial Savings, PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: The Tax Department and the tax account of Billy J. Mosley r FISCAL IMPACT: ' 1,038.81 r I P TFULLJSITTFD, y -rr-eTF- City y Manager Prepared by: Vic Schneider Title f Tax Technician Approved: Name 26 Har,I erson 1 Title Tre urer 33C13 Y ~ { are; • f . 1 r su,•PDow yTax awd APPLICATION FOR TAX REFUND +penlfaNO~„-Q~~- a.hxaaopeaeoe 31.11411) 4pendalbet~ffc°$.,1 ~ CITY OF DENTON ate - Collecting Office Name; Collecting Tax For. DENTON. TEXAS 76201 (Taxing nits Address City. Slats, Zip Code In order to apply for a tax refund, the following information must be provided by the taxpayer. IDENTIFICAT 0 F PRQpER OWNER: / ' Name: _ P Address: /1 , .14 li Telephone Number Of addidonal fnformat on is nsededk IDENTIFICATION OF PROPERTY: Description of Property: ._J~,~~9T/y Address or Location of Property: yo t Account Number of Property: or Tax Receipt Number: INFORMATION ON PAYMENT OF TAXES: Name of Taxing Unit Year for Amount of From Which Refund Which Refun4 Data of the Amount of Tax Refund Is Requested Is Requested Tax Payment Taxes Paid Requested r'r 19 / 19 _ $ S " Taxpayer's reason for refund attach supporting doeumentationk Ve. 2%Xis Werr P:~/ o[ , 4 l~4~ c4I~ I11 e'fl T r "I hereby apply for the refund of the abovedescri Qa and certify that tt,s information I havo given on this form Is true and correct" i~rtiu,1 ei n en.yr /.+r / y y~ ~ 31 lur e,T, f P. D. 66 ~c ag Fy` !*/c►-~i~l'/' 76 / Date Appt tlon for Tax Refund L- ~ DETERMINATION FOR TAX REFUND: Approval - DAapprovel Signature of Authorized +I Officer Dale I Signature of Presiding Officer(s) of Taxing Dale Unit(s) for refund applications over SSW Any parsers whe makes a Woo entry upon tin WagoMq record shall be moored is arse 01114 4d4a eln6 penslOo ; 1. iw%wnW of not men than 10 years ner Im thsa 2 lean and/or a I" of not won than $6,000 or betl, moth One and Imprleemao+,h 2. con Onoannt In IA Iva term up lo 1 year or • One nol to exceed lI LM or both such One and I,nyr{sonwsnl ore sN lord In beetled 2f.10. Penal Cede. I • re 1 } 11 !WIN I-729 • _ - _ . ~ Colonial _ l:.,HiNNOAY3 247288 Savings --•-:3 ! u L 12 ~ 1=9 FOR PAVRENT OF TAXES 422f►74 s► it~~i~ad.set.t} , 10 CCLONIAL SAVINGS* F.A. COLONIAL.SAYIkGSt F.A. 'sf 'C DEN70N CITY •arEi~CU~6roou~aawascMEnr TAX CFPICE J~ I 215 E NCXINNEY ~1/ r I I DENTCN TX 7-'4A 76201 ;un+oa¢ro B+ONATUM CUST/DISEURSERENT CLEAR 0935 _ w222608w. q3Lf9?2238+: 0398009482 100002658ii29' ~ _ % gS" Q . .e r _ r 97 w I•,s I, 1. .'i '~I1..~. I . .il J i T 1 t +penOeNo 9 - AO~dalte~.SC Date od d Y:aYSNVJ}'i.~. KV'R1r.M..w4 I1.+••.,. } ?723 . _ .a~~~~wtl[~• @Savings CoiQnial 247288 rn.pe..;a ac= •s 222608 12{ 301 93 FOR PAYMENT OF TAXES 30 422474 3+#*++AA Z"lU i2. CCLCNIAL,SAVIN63Z F•A. COLONIAL:SAVIN65V F•A• `C COLONIAL Ul INGS DENTON CITY •.~relcus oaaoreauna4lHr TAX CFFICE tr N j 215 E MCXIMNEY DENTCM 7X 76201 i lli ~.f14V ;uri+ORIZED•iIGNATVRi COST/DISSUASIMENT CLEAR 0933 a' 2 2 2608i' 1:3119 7 2 2 38Ii 0 3 9800 998th' x'000 26 58 i i 2r' ' 71 _ i 14 $s~ { _ ' f. ' J I;;I,.:~I•Y 1. .I L,I '.Irs~ I Lbfl~I ~1i'L+ I f IA y' ~ AQ~ndel ;y., - ~y t; i **rD 050** i ES + MACHINE SCROD ISBURSEMENTS PAYEE NECK DETA'L REIN big bill AN M AT6 4 TIP C"Ma N HT"MIT e ;i SQAQ VAAFT 42403, TV TAX - 1293 416.41 BI ~M t,-'19 I AA . T AX IV . CITY TAX 1293 280.89 26 B29 THORNTON 424 10900 AoA CH ULY 42 IN 7 1293 1,14Q. 237 BMITH 424 0~1 34000 CITY TAX 1293 230.16 ' ITY TAX 1 93 oooo F43 5 1•PUffEll 424 10312500000 CITY TAX 1293 1,488.35 66 . CAILLIE 4-1 259760 CABLE 424 02662000000 CITY TAX 1293 918.88 26 DEEDS 424 028484^^f1^0 [ITY TAX 1293 496.96 ~,2lS7 COLON IAL SAYINGS _ PAGE 2 E CITY TAX 1293 577.54 266E STOLI 424 02146000000 T V TAY 1293 2A 246 i UTTON 5 CITY Ax 1 - 1293 57433 GOODYiN 424 00253900000 CITY TAX 1293 359.85 CITY 1111 13 )A 0023 611.8 44 1 -cw-tm--&PA 0023 bb 33 CITY TAX Q 2 2 3IMIORNS 424 2!7 CITY TAX 1293 596.06 1, ITT TAY 1293 so .60 TAU 1293 12.03 AORNO T 424 00260400000 CITY TAX 1293 432.66 CITY TAY 1293 S30.14 98 ---786-43 M3 TV TA 03 ITY TAX 1293 590.46 3 1 7 7 3 MONACO 124 263900090 C CITY T 1293 22 CITY TAX 4 92 SANDE/UR 424 2108Sp0?CO CITY TAX 1293 670.4 424 93 1 414 293 4177Z 25 489 PHILLIPS 424 02287100000 C1TI TAX 1293 613.63 } 293 692.4L 26614 I i i owl 266141 Mk Y-N 4z sLtitAx - "UNO S 1 I I ...H 054*0 ~7~7t7 C6L0NI AL SAYING t DAU 3 252016 UNDERN00 424 02374000000 CITY TAX 1293 414.26 JORDAN 424 03065 CITY TAX 1293 377.89 by -A?& V79m - CITY Tit 1293 6w 574 19 IHE LIfER6 424 I3 64 C TY T1AUXt 1293 428.60 FloWR A24 39 ~t-1243 3?4.36 259 1 293 293 441 O COFLOYD URTNEY 4 10_ICITY TAX 1 } 6436 255563 91663 424 15571500000 CITY TAX 1293 223:r 204000 YALSER 424 10a76SDD000 er*v TAX 129, 307.4x1_ F. BATCH 420 TOTAL ITEMS 50 2605&1.12 _PAYEE 422474 TOTAL ITLIS SO 26.591.12 { t 1 ' IIIIII(' I' I 1 y . l i i REPORT FIOR060W 07/20/94 AT 20:18 O V E R P A Y M E N T S ,Y ACCOUNT NO. RECEIPT NO. NAME ADDRESS AM'3UNT STATUS OF " I 90164800000 82108/30.0007 SKANDTA ROOF TILE INO N ELM ST 636.27 OVERPAY t 6pJ34JAgq00gg0.821 /9.•2.00 We KONKRIGHT RONALD . TEASLEY +Y1,08 L ,CYER AY OpSAa000$ S %!0%3i-$OOS ;POWaE11lIEU0ENL6f RO;lL I11W DR t~1' YO6$a< ERRAY I 106 ~0751100$006 /!4/260011 WALKER DONALD L/DOYLE PAT TEASl RY 8kT0 { 2i, 2Y IRifAY 40734300 00 02111/02--0012 KONKRILHT, RONALD ' TEASLEY #109 t 36.1 OV~RPAY " 03444800000 92/11/02-0027 WILLIAMSON, WILLIAM J WESTGATE OR 1.43 OVERPAY 90162100000 92/11/04-0008 MR GATTI'S N314 W UNIVERSITY D 71.21 OVERPAY 029501p00000 92/11/04.0013 FRANKLIN, ROBERT J E SYCAMORE ST 164.93 OVERPAY 90023900000 02iji/30-00011 09C 5 A4p 004p0p0 Y2/1!/O2- OOS I'iDiIKAiGHTO nowl ONALOSEA 6 TRANS fEEAltSY;6106 L i 436.OAI'DY[RPAY 660 O 3t62Ip408a 9A/12/03.0004 MR OA*TII~t #314 W UMIYER311V 0 T1.S1 SYERPAY 803343000 6 93/01/01-0007 KONKR.7HT, RONALD TEASLEY 2108 t 36.31 OVERPAY 09939700000 93/01/04-0002 MR CATTI'S 0316 N AVE 8 71.21 OVERPAY l 03636400000 93/0{/21-0186 O'REAR, 0 W BERNARD ST 2.00 OVERPAY 60334'200000 93/02/02 0140 NONNAIGHT, RONALO TEASLEY 0108 L 36.60 OVERPAY 000162tt1000 0 9 102/0 -0014 MR GATTI'S 1314 W UNIVERSITY D 71121 OVERPAY 0: 4 0 (TON AUTO 1 .1 9$0$$b S1%OS%0~~0074 LA[k oGHTj RONALO~ l011W~MCR06 l ~4 4:ir :YiR1~~AY,..' 11} 111160$ DO 93/S3/A7-0073 'SMITH, SONYS R N BELL AV 14:49 OVERPAY 03360900000 93103/09-0066 GIBES KATHERINE A PIERCE ST 6.71 OVERPAY 09930100000 93/03/09-0078 MR GA{TI'S 1316 N AVE B 71.21 OVERPAY 03164000000 93/03/14-0p2861 7 DA1 l SIyMyMS. MIlN!~~ORR~NCE . WHITE OAK ST 259.44 OVERPAY 08 4 rp1 ~$"OVER rI ;:10 0 3J ! 0! 0, 0 LL ONAM ADAM 3 `AV OAK DR 304 p; 4' TE A~IIOEAl,•41pOVyIAyD[S?ENAO~A NDAVN KY 'M 3T D., f7 `!A'OJER AY $0 30000008O 93 / 0 OA/011 0-0978 KONNRIGHT, RONALD TEASLEY 0108 L 41.08 OVERPAY { 80333 34300000 93/04/08 0267:1300000 83/04/06 0223 IRBY THOMAS 0 AMHERST OR 10,73 OVERPAY uu~v dAY.r.- I i ;9m TROY i~02g~j qq L Y >rARAN PA K 101t'•DF► 46 t O~Yy8EQrAYy y i' /01/ 1~ $IO EAY4; ..s $00 6-0 14 R Atrl !1118 + D 'OAks D~1 ` W S. KENN TH'J blT ST 1! 6 A PA 03066600000 93/04/26-.0317 WEEKS GREGORY 9 CRAIG LN 166.18 OVERPAY 03494300000 93/01/27-0010 BISHOO LULA M TR SHERMAN DR 638.71 OVERPAY 032369000 0 63//01/27.0244+4 FLEMINbf EIARNEY yBLUEBIRD CA 27.00 OVERPAY 71 S!$ i1eo7tt fl NDa 9i;~$!►V1~! 11. 1StlN t 6 ~b ;y 1 11~~~~p BAR 6pY h1liAl bill /`I A Y GR RPAV 1OC S/0 101-0309 0 HE CUPP DALLA! DR - 1' 01161400000 93/06/02-0107 SAlA2AR, PAUL PEAK ST 4768t OVERPAY 01191300000 83/05/p02.013p~1 MILLER, SHARLLA,~ S QUA~~IyytLEERyyIDGE OR 486.17 OpVy[~R~PiAY 6130840,0008 44ee';,i3%$i%t1.001! 'ORIOR84NT4f~kE96pD 0[NTONT IkPtllltA10086L ' hS0:R4`,QYi~IA~ + "xt0 ? 1/08/16 6006 t « D; 1NY b?MENTO; L0 11 gA Ll! ~If p11~i4 P. , < • Fi'AR . y ..'i . , ~r. . .~..A.Y. 4f Yrl'I a w , Itr :CITY--. I' C0UrNCll •x.•11 t 1 • 1. ~A ' 1 Y ry 1 4 Y ` I J 4 •t 1~' ~ y r C ~ y , w-W 1 t / rf y ORDINANCE NO. I AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR 1 THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICESI PROVIDING FOR THE EXPENDITURE OF FUPH)S THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE$ WHEREAS, the City has solicited, received and tabulated competitive bide for the purchase of necessary materials, equipment, su'fplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the lowest responsible bids for the materials, equipment, supplies or services as shown in the ;'Bid Proposals" submitted therefore; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, f T'ME COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS tCTiON I. That the numbered items in the following numbered cc bids for atesials, equipment, supplies, or serviope, shown in the "Bid Proposals" attached hereto, are hereby accep-;ed and approved ` as being the lowest responsible bids for such items BID ITEM NUMBER NO VENDOR A-H uNT 1645 ALL EMC ANALICPICAL $29,762.00 1648 ALL CRAFCO TEXAS $38,504.00 r I SECTION 11. That by the acceptance and approval of the above 1 numbers tens of the submitted bids, the Clty accepts the offer of j the 'persons submitting the bide for such !tame and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantitlgs and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. I I 1 :IL¢ 1 VW&No Oats 2r SECTION III. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bide, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION IV, That by the acceptance and approval of the above numbered items of the submitted bide, the City Council hereby authorizes the expenditure if funds therefor in the amount and in ; accordance with the approved bids or pursuant to a written contract i mad* pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of , 1994. ~ r yy~•; ~ i f BOB CASTLEBERRY, MAYOR r> a ATTESTS JENNIFER HALTERS, CITY SECRETARY ~tl BYt APPROVED AS TO LEGAL FORMe E r 'lr,ti' DEBRA A. DRAYOVITCH, CITY ATTARNEY Byl t i r y f! J, 1~ I • t apabaNo Ap!!odal Date ` DATE: AUGUST 2, 1994 7 1 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager 3 I SUBJECT: BID # 1845 - CERTIFICATION TESTING OF CONPINUOUS WSSION i MONITORING SYSTEMS (CEMS) ON STEAM GENERATOR 1 ! i RECCIIMENDATIONr We recommend this bid be awarded to the lowest bidder, EMC na yt 1Tn thj amount of :29,782.00. SUMMARY: The monitoring of Unit 4 and Unit 5 Steam Generation Urdts are mandated by the Federal Clean Air Act of 1990, Certified CEMS must be in ph%oe and operational by January 10 1995. Certification of the CEMS Is performed by a third party contractor capable of onsite evalueUon of actual stack emission. " Two CEMS Systems were purchased from KVB during the paste 24 months and ' Installation is complete. The installation systems must now be cortified to accordance I with EPA regulations. Public Utility Board recommends approval. ACICl]ROUND: Tabulation Sheet PROGRAMS. Di ARTMENTS. OR GROUPS AFFRCTED• Electric Production Division 7 ;ffSC AL >Ii9?ACTt Funding for this project to available In 1993-94 budget funds for a N ta Expend lures Account /810-101-1011-3120-9202 with a balance of $74,478.28. r 3' aP Res tfully sub ed: r -LI V. t, Harrel City Manager I ~ it ! } Approved: I, ,Name: 'om w, C.P,M. Title= E'urchasing Agent f , ~ i ~ ] 11►.Aawa ~ ,I , mew] ImI r. t i h,o _ Nis ' 7 DATE: AUGUST 219" CITY COUNCIL RKPORT TO: Mayor and Members of the City Council ~ I FROM. Woyd V. Harrell, City Manager SUBJECT: BID it 1845 - CERTIFICATION TESTING OF CONTINUOUS EMISSION MONITORING SYSTEMS (CEMS) ON STEAM GENERATOR I RECOMMDATION: We recommend this bid be awarded to the lowest bidder, EMC nalyt n to amount of =29,782.40. SUNKARY: The monitoring of Unit 4 and Unit 5 Steam Generation Units are mandated by the Federal Clean Air Act of 1990. Certified CENS must be In place and operational by January 1, 1993. Certification of the CEMS is performed by a third party contractor capable of onsite evaluation of actual stack emdssi TWO LENS Systems were purchased from KVB during the pasts 24 months an--d ' Installation is ojpplete. The installation systems must now be certified In aooordanoe with EPA regulations. I Public Utility Board recommends approval. ~r r +.~r4 ~rJr Cis F } r r j~ p , a I' " MXGROU". Tabulation Sheet • J A r PROGRAMS. DEPARTMENTS OR GROUPS AFFI.CTED: Electric Production Division 41 r cr I• FIBCAI. IIIPACTs Funding for this prq*,t is available In 1993.94 budget funds for Capta Expenditures Aecount #610-101 -1011-3120-9242 with abalsnoepf;74,478.28. { Res tfully uub eds a ~ . Fiarre r City Mamiger c 107 ' Approved: IOeJr, r ~ , 't ame: om S w, C P. . `i Title: Purcha81ng Agent • s r:: •aasau L I I ] I I r i :r , Iatirl rhY9Fld .l:atlLlae,.y 1 i ,r H • r,,.w.,.~,.~ty~y { 9 BID # 1645 8.1D N.WE CERTIFICATION TESTING OF ENTROPHY EMC CBTCON MONITOR CEMS ON STEAM GENERATOR ANALYTICAL INC LABS OP" DATE JUNE 23, 1994 INC - 1. i CERTIFICATION TESTING UNIT 4 $19,500.00 $4,617.00 =6„776.00 NO BID o 4' 1 CERTIFICATION TESTING UNIT S $19,500.00 $4,617.00 $6,776.00 I . r 3. ER UNIT MOSLIZATION FOR EACH UNIT TEST 38,500.00 $7,000.00 $6,776.00 ,p , ! 4. PER UR STAND BY FEE 380.00 $136.00 $200.00 PER MAN HR PER MAN HR PER MAN HR „ 119Cl.UDE DESCRIPTION OF TEST YES YES YES } PROCEDURES (SEE D.9.1) Y OR N INCLUDE DESCRIPTION OF TEST YES YES YES t t PROCEDURES (SEE. D.9.2) Y OR N BJCAMPLB TEST REPORT (388 D.9.3) YES YES t'lES Y OR N $ROJECT LIST YES YES YES + 7=~~, ; r SIMILAR 6 w (SEE D.2.0, A D.9.4) Y OR N a i ~Ht n At,; f rlr ~ ~ 1 , `.k ~ Vii: d1 ! r'Y k a~ ~ ~p ' ga. !t l} A , W~AjLlt%wA*Kw ism" C b f ".4 r 9r ' e ~ r, 1 .y 1 row& 1 I ~pendaNo 2q' 4NUU1 ~5 017 DATE: AUGUST 2, 1994 i COPY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID i 1848 - CRACK SEAL FOR STREETS L ' RECOlO[1QIDATION: We recommend this bid be awarded to the lowest bidder, Cra oo Texas t e amount of not to exceed $38,504.00. SUAIYARY: This bid Is for supplies, equipment and labor to seal the cracks in asp W t concrete pavement on a specified fist of residential and arterial streets. The Individual streets are listed on the tabulation sheet attached. Bernard, Bell and Hickory have been deleted from the list by the Engineering Department. Bids were sent to eleven qualified bidder's and only one response was received. BACKO119UND: Tabulation Sheet, Memorandum from Jerry Clark, Director of Engineering an Transliortation. . f " a PROGRAMS, DBPARTUMS .OR GROUPS AFFECTED: Engineering and Transportation partroent and lens o Denton. FISCAL I PACT: Funds for this service are available in 1993-94 budget funds for ; street nmA3` tenance Account 100-020-0031.8903 with a balance of $217,924.18. a ctfully s milted: a,1 L V. errs City Menagor } Approved: } u*: , Tom haw, , 4. Title: Purchasing Agent 411 tio,~os~w i v 1 room V"NO Og 7 n DATE: AUGUST 2, 1994 CITY COUNCIL REPORT TO: Mayor and Members of the City Council PROUt Lloyd V. Harrell, City Manager SUBJECT: BID 4 1648 - CRACK SEAL FOR STREETS 1 ltj O Bt RATION: We recommend this bid be awarded to the lowest bidder, Crra oo ex as n t Fe amount of not to exceed $38,504.00. SUIDWY: This bid Is for supplies, equipment and labor to seal the cracks in asap aTt concrete pavement on a cpeciffed fiat of residential and arterial streets. The individual streets are listed on the tabulation sheet attached. Bernard, Bell and Hickory have been deleted from the list by the Engineering Department. Bids were sent to eleven qualified bidders and only one response was received. BACKGROUND: Tabulation Shoot, Memorandum from Jerry Clark, Director of nee ng an Transportation. PROGRAW9 • DEPARTKENTB OR GROUPS AFFECT$D: Engineering and rapaporta on Department and C gene o Denton. FISCAL WPACTt funds for this service are available in 1993-94 budget funds for street ntenance Account if100-020-0031.8303 with a bslance of 82170324.16. 8 tinny g miaea: A Ld , errs City Manager Approved: i II itle= f?urchss C .FU. T ue.wew, if , r. 1 ~ 1 W~j ID NAME CRACK SEAL FOR STREET CRAFCO CRAFCO DUSTROL j TEXAS INC. I PEN DATE JULY 141 1994 INC. 1 ry 1. MONTH RENTAL OF CRAFTCO $2,700.00 N/S N/S ZPOUR . DAY RENTAL O CRAFTCO $2,600.00 N/S N/S 0 CRACK SEALANT MATERIAL N/S N/B PFOLEX 28 3 ((PALLEn POLY 1 CREW WORKING 20 WORK DAYS OVER 1 MONTH PEnIOD B. ROADWAY 222 I . E POUND .30# s PALLE( A. RESIDENTIAL STREET N/B N/S 3,260 FT BERNARD $6,690.00 662 FT FAIN $1040.00 1,180 FT JASMINE J893.00 I 1x160 FT CAMELLIA $672.00 r ' 11160 FT WISTERIA $2,243.00 '1,120 FT LAUREL $931.00 880 FF DEL $2,600.00 000.00 ,96$ FT T KAYE~WOOOD .669.00 1 1,100 Fr VALLEY VIEW $860.00 866 FT SUN VALLEY $860.00 1,100 FT SUNNYDALS 5660.00 S. ARTERIAL STREETS 1,960 FT SWART $4,760.00 i 4,460 FT BELL AVE $14,486.00 4,000 FT MALONE $60960.00 4,6QO FT HINKLE $3,492.00 9 400 FT WINDSOR $4,134.00 38064 FT N. LOCUST $2,160.00 843 FT HICKORY 669.00 ' r I ,pendaHO:~''~_yti125',.0 S25~ Q 747 07_21-9004:01 0131 i ? T r0/psJl/>rQNV =X" MUNICIPAL BUILDING / 216 Z MCKINNEY / DENTON, TEXAS 78201 T f MEHORANDUM ~ I DATES July 190 1994 T03 Tom Shaw, Purchasing Agent FROMt Jerry Clark, Director of Engineering & Transportation j f 8 U8JECTt Crack sea1 Bid 01648 ~ The' bid from Crafco Texas, Incorporated is accepted with the following teletionso Residential street i. Bernard 3,260 it. 5,696.00 ~ B. Arterial Streets I* Bell Avenue $ 14,488.00 9. Hickory a 9.569..00000 TOTAL DELETIONS $ 29,753.00 t TOTAL BID AMOUNT ACCEPTED Please advise it you need further information. a ,rk ~►s moo 8171568.8200 D/f1Y METRO 434.2529 ~ j ~pendafl~o q4'~= '<pendal ale lo'6y 07-25-9004:01 0131 CITYo/OENTON, TEXAS MUNICIPAL SUILDINO / 215 E MCKINNEY / DENTON, TEXAS 78201 MEMORANDUM i DATES July 19, 1994 TOt Tom Shay, Purchasing Agent FROXI Jerry Clark, Director of Engineering i Transportation ' SUBJECTI Crack Seal.Sid 11668 } 4 The bid frog. Crafoo Texas, incorporated is accepted with the following deletions. A. Residential Street I. Bernard 30260 ft. $ 51696.00 i B. Arterial Streets 1 1. Bell Avenue 14,/E8.00 2. Hickory TOTAL DELETIONS $ 29,753.00 1 TOTAL BID AMOUNT ACCEPTED 38~ 0~ 0 .i a Please advise if you neod further information. j t, r y k AEEOO i a 8111688.8200 D/FW METRO 636-2528 tawa+tz •w 1 r r r ICITYV: COUNCII : r ~ i3 I 5 Y 4 rtr~ Z, ~ n!, e JS l' ~ 5 ♦r t t i ; e f r ~ Y I i L 1 ~I E ` rO M .S r , j f i 1 ro.. u t io 1~ i Oele_ 8 2,~ ORDINANCE NO, AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING A CONTRACT IVR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR g SERVICES} PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE} AND PROVIDING FOR AN EFFECTIVE DATE. I WHEREAS, the City has solicited, received and tabulated competitive sealed proposals for the purchase of necessary materials$ equipment, supplies or services in accordance with the procedures of state law and City ordinances} and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described proposals are the best responsible proposals for the materials, 'equipment, supplies or services as shown in the "Proposals" submitted therefor} and WHEREAS, the City Council has provided In the City Budget for the appropriation of funds to be used for the purchaua of the material s# ent supplies or services approved and accepted . herein} NON, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSt SECTION I. That the numbered items in the following numbered bids o~fals, equipment, supplies, or services, shown In the "Proposals" attached hereto, are hereby accepted and approved as being the best responsible proposal for such itemst RFSP ITEM ER NO. VENUOA AKau r 1640 ALL United Pump Supply Inc. $61,112.00 ~~EC~~TIO~~N II. That by the acceptance and approval of the above numberi~etes of the submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase the materials, equipment, supplies or services In accordance with the terms, specifications, standards, quantities and for the specif led sums contained in the Invitations, Proposals, ' and related documents. } .rWw~.wr 4wr: r: d. was 7rMl , 9 4 Jeta SECTl ndIII. That should the City and persons submitting ' approv a accepted iteeus and of the submitted proposals wish to enter into a formal written agreement as a result of the { acceptance, approval, and awarding of the proposal, the City !tanager or his designated representative is hereby authorised to execute the written contract which shall be attached heratol provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sues contained in the Proposal and related documents heroin approved and accepted. SECTI N IV.' That by the acceptance and approval of the above # p ! number _ tens of the submitted proposale, the City Council hereby 4 authorisea the expenditure of funds therefor in the amount and in [1 Accordance with the approved proposal or pursuant to a writtoh 4 contract made pursuant thereto as authorized herein. That this ordinance shall become effective j Imod1ately upon its passage and, appioval. . ' PASSED AND APPROVED this day of , 1994. BOB CASTLEBERRY, KAYOR try lw, , %TTESTI JENNIFER HALTERS, CITY SECRETARY i i BY1 w APPROVED AS TO LEGAL FORKt DEBRA A. DRAYOVITCH, CITY ATTORNEY 3 i7 rW I l i 41 1 i q~n6aNo.~---- ~r~ndal tent,,~s~! DATE: AUGUST 2, 1684 100 CITY COUNCIL RRPORT T0: Mayor and Members of the City Counail 1 1 FROM: Lloyd V, Harrell, City Manager SUBJECT: RFSP # 1640 - CCVPUTnIZED FUhl MANAGEMENT SYSTEM RECOMKOIDATION We recommend this request for sealed proposed be awarded to ItM* West'and7i'est respondent, United Pump Supply Inc. in the amount of $61,112.00. SUWMRY: This high tech proposal Is for the purchase of a new fuel dispensing in icecRintability system to be installed at the Service Center. The system includes j EPA required fuel vapor recovery system, new pumps with accessories, new card readers and complete Installation. ! An additional proposal was received from TRAX Engineering. It did not include fuel { vapor recovery or fuel dlspenssrs with accessories. Public Utility Board roootimends approval as reoommended. F y I C ROUND: Copy of rewinmendation to Public Utility Board, Minutes front PUB High Tech preourements are exempt from the bid process. Award recommendations are based upon evaluations of proposals and negotititions between the Involved partlea. t tR`r PROGRAM'3 DEPARTK4idT8 OR GROUPS ;11TFECT>i: City of Denton, Inset < j erat one; Denton County Fleet. BCAI IMP CTs The funds for this project will o3me from Certificato of =t'~ons so May 1994 for Meet Additions and related equipment available funds equal :110,000.00. J R cttully su r tted: acre' City Manager Approved: y Raw: Tom shawo C.P.M. Title: Perehasing Agent ii :a.wnwo~ , f i E 1 urrr ITEM 10 July 18, 1994 PUBLIC UTILCIIES BOARD ~4Qt+1J8N0 fl AGENDA I'MWI a0eedal Date ' ; TO: CF'URMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD FROM: R.E. !Nelson, E:ewdve Director of UWdes SUBJEC i CONSIDER APPROVAL OF A CONTRACT WITH UNITED PUMP SUPPLY, INC. IN AN AMOUNT NOT TO EXCEED 561,112 FOR THE PURCHASE OF A FUEL VAPOR RECOVERY SYSTEM AND THE RENOVATION OF FUEL DISPENSING SYSTEM COMPONENTS. RECOMMENDATION: The staff recommends approvsl of a contract with United Pwnp Supply, Inc. for the parc1188e of & fuel vapor recovery system and the renovation of fuel dispensing system components, r+, i SrUMMARYt t ° Due to provisions In Federal Clean Air Act regulations, the City is required to install a fuel vapor. recovery system at the municipal fueling station at the Service Center by November 0, 19%. The ' i proposed Waract with United Pump Supply, toe. will provide for the following: { !a,' I, Punta and accessories $21,798 r ! 2. Card reader system $16,814 r 3. Wtattatiad of equipment $2 Tool $61,112 f BACKGROUND: a ' Tiro Federal Clean Air Act Amendments require communlty, private and governmental ownerslopermort , OCS , no11n0 wet stations locates! In ozone rnon-sttalrtmem countla to Install ~e Stage lt V~ Recovery . i equipment by November IS, 1994. Since Denton County his been deslinated a s non-attainment county. the City rtatst Install a vapor recovery at Its Service Center fueling station by the November deadline. In addition to ImWling this new pumping and vapor system, Fleet Services Litends to replace the fuel system card reader and ewroilet. The card reader system is over fourteen yeah old and, In recent years, list been subject to Increasingly frequent breakdowns. Over the piss three years, these breakdowns have oocurrod over 80 times at a total repair cost of $12,739. i f~ ~r t I ' a~,~tldalh~tiaCs'~~ PROGRAM. DEPARTMENTS OR GROUPS AFFECTgD! Q City of safe Denton Flee • t Services f U FISCAL IMP4%CT: $61,112 From S110,00 C.O,'s sold in May '94. originally planned lobe used form car een planned for summer 194 construction, but has been postponed wash %Vch had i of the pro)tct The $61,112 will be repaid via a 30 l to 1995 due to the revaluation b per gallon charge on gasoline sales. ! Respectfully submi r I,., \ t 1r ' . !A Y :J P, k~ , t Nelson ` " 4 `'r' 6 ' ~'r tPa?ad eY Executive Director of U[111t1q i.; 00 I1~ r 1 I IJ I t r :l . r , ' f.. .4A"( I ;1rVl~ 1i ,~~,t s4, ,Y~r ~J ~ f y Supettaeadenl I ,7 Erv 1 f +~j~r i• a r r { 1 l ' WI rr :4 ``l yM`~ 11 l I IrS f + t 1 sr~, 6~ r "fA , • i 1 t p ~I 1011 ;w~. 1'•.~• _ I ~ iw`~1. r ( ~ Ill 1, I '.I f ' ilk, 41 1 .r r W wa/Jw~rr+.~ top. ~ - ~u'tn ..a ova Wo" q ~ VmVaNo 4Q8r1d81 I ~ II t 1 PUB MINUTES i Excerpt 7/104 J 1 RECEIVE A REPORT AND CONSIDER A PLAN TO INI3TALL VAPOR RECOVERY FUELING SYSTEM AND CONSIDER FUNDING PLE N FOR SAME I ' l0. Follo*ln8 discuslon and background information provided by Jock Jarvic 1bainj6p made a motion to approve the chntract as prenated. fQ ? „ seconded the tnotkn. All ayes, no nays, motion: parsed anantmourly. i . r I fL I k ( . r i , 4 I I, } 'yl Ia I tl .'1 ~ t tl)1 f I it 1~.,A p.Y J Ti, t I I I y I i 4 I 4 t 9 ~.CITY- COUNCII ~'4Y~Y! 1. ✓ 'X. i rr Leta ~l ,~e ~A j~A ~ r r „ y • a rr r . ti l 4 All a 4 s r , T i y ' a AWWK 6 CITY Of DENTON, TEXAS MUNICIPAL BUILDING / 216 E. MaKINNEY / DENTUN, TEXAS 76201 MEMORANDUM TO: Mayor and Members of the City Council FROM: Betty Mclean, Executive Director ,tr n, Municipal Sorvices/Economic Development DATE: July 29, 1994 7 h ' ' 1.. SUBJECTS Amendment to an Agreement ado - with the Denton Chamber of Commerce 3. Attached is an updated ordinance and amendment to the previous 4greement with the Denton Chamber of Commerce for the conduct of various economic development activities, In order to facilitate reimbursement to the Chamber of Commerce for payment for a + consultant for the completion of an economic developmont:acope of study, the folloxii+a amendment has been added to the scope o! work 4 ttvy'C+' ' ,activities. J Tr ~ .ire; (4t - ~ , , " /r' R+', 'E r 'Sr tide Sectig.D_3 {a) The conduct or commission of ! studies for the purpose of special analysis or research ' 'ti: t,•` to enhance the City's' marketing capabilities, as r; n•di,, identified and mutually agreed upon by City and Chamber. Richard Hayes, Chair of the Board for the Denton Chamber of *r'ya Commerce and Charles Carpenter, President of the Denton Chasber of commerce wi 1 be present at the Council meeting to answer any of your 4 t n , Bet Mc a Executive Director J Nunloipnl rvices/Eccnomic Developments, P'•r I 1. q,. ,BM/Jm ~ r I ~ F f ' n i x,r 9• yr~ Y 10 Y, ABB002E6 6171666.8200 DIFW METRO 434-2529 M t `j' .1, i~ A, t 121 •.A.O. r• e~~u~oocs~aro~c~uwce.uo +peed,ND 4~endaHea Mete ORDINANCE NO. k AN ORDINANCE OF THE CITY OF.DENTONr TEXAS AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO AN AGREEMENT BETWEEN THE CITY OF DENTON AND THE DENTON CHAMBER OF COMMERCE FOR THE PURPOSE OF PROVIDING FOR A PROGRAM TO PROMOTE ECONOMIC DEVELOPMENT; AUTHOR- IZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSc SECTION I. That the City Manager is hereby authorized to execute Amendment No. 1 to an agreement between the City of Denton i. and the Denton Chamber of Commerce for the purpose of providing for a program to promote economic development a copy of which is attached and incorporated by reference herein. SECTTQN II. That the expenditure of funds as provided in the ' agreement is hereby authorized. The amount shall not exceed Twenty-five Thousand ($250000.00) Dollars for the purpose of , providing; reimbursement for one-half of the cost of conducting on r economic analysis. 4 r SECTION Yii. That this ordinance shall become effective iwkediately upon its passage and approval. I ' PASSED AND APPROVED this the day of , 1994. z BOB CASTLEBERRY, MAYOR ATUST t JENNIF2R WAWERS, CITY SECRETARY BYE 1 ,y. APPROVED AS TO LEGAL FORMi DEBRA Ai DRAYOVITCHO CITY ATTORNEY BYE n~ wn I 1 I Mo Apl~dialllli; .5 °e 9 A"NDNENT NO- 1 TO AaREMENT BETWEEN Tn CITY OF DENTON AND THE DENTON CHAMBER OF COMN M WHEREAS, on August 33, 19890 the City of Denton, Texas ("City") j and the Denton Chamber of Commerce ("chamber") entered into an Agreement for an economic development program ("Agreement"), a copy j of which is attached hereto as Exhibit "Amp and E WHEREAS, the Chamber has requested funding for the purpose of conducting an analysis of Denton's competitive marketing capabili- ties and the city wishes to amend the Agreement to provide for such analyses; NOW, THEREFOREt i WITNE0ETHt ARTICLE I. That the City and the Chamber hereby amend Article 3 of the Agree- sent to read as followst ' s1 y 3. Dytlem of Office. The duties of the Office of Economic Development shall include the following: (a) Preparation, in consultation with tha Committee, of a written comprehensive Economic Development Plan ("Plan") to be appproved by the Chamber's Board of Directors and City CounoiIs (b) Performance of an annual review and amendment, as neces- sary, in consultation with the Committee, of the plan. (To become effective, any amendments to the Plan shall be approved by the Chamber's Board of Directors and the city council.) (o) Maintenance of a liaison with the Texas Industrial Commis- sion and other publio and private agencies and organiza- tions tiiat would promote the purpose of the Plans (d) preparation and maintenance of a comprehensive fact book and other publications that would provide information to interested persons as to thu City's population anployment bass, private and public institutions and facilities, and other significant characteristics and resources of the city. (a) Initiation and maintenance of contact with, which shall include making presentations to, desirable industrial prosp~ots s0 as to promote their interest in locating within the area, f '~-WArYaYa1~*,M~GY1i+l,ia~.rtyva•.. w..-. . ...Ar,.,4,. ~J.., ~.W 1 of 9 G (f) Render advice to the city of the progress of the Plan at such times as requested by the City. To this end, the office will provide monthly program reports to the city l through the minutes of the Chamber's Board meetings. The 1 Office will also present quarterly reports that include the 1 sources of expenditure of funds, major projects, number of industrial prospects who visited Denton and industries locating in Denton to the Denton City Council, Public Utilities Board and such other groups as the parties may determine. 1 (g) The conduct or commission of studies for the purpose of special analysis or research to enhance the City's market- ; ing capabilities, as identified and mutually agreed upon by City and Chamber. i l ARTICLE II. i } That Attiole 4 be amended by the addition of a new paragraph, which shall be and read as followst With respect to the services described in Article y (g), the City shall reimburse the Chamber for one-half of the cost of conducting an econosic analysis for the purpose of enhancing the City's marketing capabilitiest provided, however, that the reimbursement shall not exceed the sub of 025,000. ARTICLE III. In all other respects, the terms and conditions of the Agree- ments as _executed by the parties on the 15th day of August, 1989 shall remain in full force and effect. :a EXECUTED this day of , 1994. x, CITY OF DENTON; TEXAS 1 { SYt BOB CASTLEBERRY, MAYOR e ATTESTo JENNIFER WALTERS, CITY SECRETARY BYE _ PAGE 2 u 'f I" APPROVED AS TO LEGAL FORMS a DEBRA A. DRAYOVI'fCH, CITY ATTORNEY e BY1 ' fDENTON CHAMBER OF COMERC8 a # $Ys CHARLZS W'- CARPENTER, PRESIDE " i , a. 1 .H A ~ J ' ) e" b ld y f 7 l~tt y', una ~lrt .ra t.. I E~~ 4ir n 7!L 1l f ~ T 3 P r f, G'.1 l'e rF a i + . 4 + 1 a t<: S f; i s" 1 u M f F i PAGE 3 ' a sow awl] Z616L Previous ment with Ahambgreeer C EXHIBIT "A" .pentlaNo . 4•© ,S "gait" NO. AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF DENTON 6'G 9 AND THE DENTON CHAMBER OF COMMERCE PROVIDING FOR A PROGRAM TO PROMOTE ECONOMIC DEVELOPMENT; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the attached agreement between the City of Denton an the Denton Chamber of Commerce providing for a program to promote economic development Is hereby approved. I i SECTION II. That the expenditure of funds in accordance with a Agreement is hereby authorized. SECTION III. That the attached agreement shall, in all respeccts$ upercode the agreement between the City and the Chamber authorized by Ordinance 86-216 and executed on the 27th day of October, 1986. 1. SECTION IV. That this ordinance shall become effective } imme at3 te'ly upon its passage and approval. PASSED AND APPROVED this the day of 1989. r ~ IIJJ ` ATTESTS PROVED "AS TO LEGAL FORM: DEBRA ADAMI LIAYOVITCHj CITY ATTORNEY BY s /00 f a .nom wows I ON YYO 1 asses gN~daNa 2. 4 4 9 1616L apeq late 8 • Z-~ - To~9 ~ 4 THE STATE OF TEXAS 4 ECONOMIC DEVELOPMENT PROGRAM AGREEKINT BETWEEN THE CITY OF DENTON COUNTY OF DENTON g AND TiE DENTON CHAMBER OF COMMERCE This Agreement is made between the City of Denton, Texas, ("City"), and the Denton Chamber of Commerce ("Chamber") for the purpose of providing for a program to promote economic developp- ment through the joint effort cf the parties hereto, who, in consideration of their mutual promisee, agree as follows: 1. Office of Economic Devslo meat Created. During the term oft s reement the Chamber s a -te ntain an Office of Economic DevelAgreement, pment ('Office") managed by Director of Economic Development ( Director who shall be hired as a full-tine employee of the Chamber to perform the duties of the Office. 2. Economic Develo mentCommittee Created. In order to promote a prograa or eco- nomic eve opment, t e parties agree that an Economic Development Committee ("Committee") will be established. The members of the Committee, who shall represent the diverse interests of the community, shall be appointed by the Chamber's Board of Directors, but shell include one member of the City's Public Utilities Board, two members of the City Council and two employees of the City, as designated by the City. Subject to approval of the Committee, the Chamber President F shall have the authority to hire the Director of Economic Development. The Chamber President shall supervise the daily activities of the Director and may terminate the Director. The Committee shall approve the appointment of the person to serve E as Director of Economic Development, and shell act is an advisory role to the Director. 3. Duties of Office. The duties of the Office of Economic Rve opmen s e T include the following: a) Preparation, in consultation with the Committee, of a written comprehensive Economic Development Plan ("Plan") to be approved by the Chamber's Board of Directors and City Council. b) Performance of an annual review and amendment, as necessar , in consultation with the Committee, of the Plan. (To become effective, any amendments to the Plan shall be approved by the Chamber's Board, of Directors and the City Council.) E owl yssr 1616L THE STATE OF TEXAS § ECONOMIC DEVELOPMENT PROGRAM AGREEMENT BETWEEN THE CITY OF DENTON. ~ COUNTY OF DENTON 3 AND THE DENTON CHAMBER OF COMMERCE ~ i This Agreement is made between the City of Denton, Texas, ("City"), and the Denton Chamber of Commerce ("Chamber") for the purpose of providing fora program to promote economic develop- ment through the joint affort of the parties hereto, who, in consideration of their mutgal promises, agree as follows: 1. Office of Economit Develop sent Created. During the i term of this Agra ment the - amber 8%, a maintain an Office of Economic Development ('Office") managed by Director of Economic Development ("Director"), who shall be hired as a full-time I employee of the Chamber to perform the duties of the Office. 2. Economic Develo went Committee Created. In order to r promote a program or economic` deve o~T pent; Re parties agree that an Economic Development Committee ("Committee") will be established. The members of the Committee, who shall represent the diverse interests of the commuatty, shall be appointed by the Chamber's Board of Directors, bvt shall include one member of the City's Public Utilities Hoard, two members of the City Council and two employees of the City, as designated by the City. Subject to approval of the Committee, the Chamber President F shell have the authority to hire the Director of Economic Development. The Chamber President shall supervise the dally activities of the Director and may terminate the Director. The Committee shall approve the appointment of the person to serve as Director of Economic Development, and shall act in an advisory role to the Director. 3. Duties of Office. Tce duties of the Office of Economic Development a a include the followings a) Preparation, in consultation with the Committee, of a written comprehensive Economic Development Plan ("Plan") to be approved by the Chamber's board of Directors and City Council. f b) Performance of an annual review and amendment, as necessar , in consultation with the Committee, of the Plan. (To become effective, any amendmeats to the Plan shall be approved by the Chamber's hoard of Directors and the City Council.) i f 1E` i *NV 4 5 0 QMNo ~t« F1-Z-9y c) Maintenance of a liaison with the Texasa 9 i u Industrial Commission and other public and private agencies and organizations that would promote the purpose of the Plan. d) Preparation and maintenance of a comprehensive fact book and other publications that would provide information to interested persons as to the City's population, employment base, private } and public institutions and facilities, and other significant characteristics and resources of the City. e) Initiation and maintenance of contact with, # which shall include making presentations to, desirable industrial prospects so as to promote their interest in locating within the area. f) Render advice to the City of the progress of the plan at such times as requested by the City. To this end, the Office will provide monthly program reports to the City through the minutes of the Chamber's Hoard Meetings. The Office f will also present quarterly reports that include r the sources of ex enditurs of funds, major projects, number of industrial prospects who visited Denton and industries locating in Denton to the Denton City Council, Public Utilities Board and such other groups as the parties may ! determine. % 4. Su rt Services and Fun_din~ . The Chamber shall provide the of ca space, equ psent andsupport staff necessary to the i operations of & Office of Economic Development. The City shall provide funding as approved in the City'a budget which shall be jj adopted on or before the 20th da of September of each year. Of the amount appropriated for each year, the City shall pay the t ' Chamber one-half on October lat and the remaining-half shall be , 1 paid on the following April 1st. Thereafter, the City shall provide annual funding in the amount appropriated for that l purpose by the City Council. Any funds provided by the City pursuant to this Agreement shall be retained in an account separate from the Chamber's general operating fund and shall only be used for the purposes rovided for in this Agreement. The Office of Economic Development shall keep current and accurate records of all funds ( received and expended, which shall be subject to inspection by f the City at all reasonable times. { PAGE 2 .y0.1 NMI f •~4 genQaNo 9 51 %qendalt g~E g -2-Qc The Chamber Economic Development Office shall provide monthly status reports to the City on the progress of the Economic Development Program, which shell include a description of expenditures of the Office made with funds appropriated by Ir the City. Annually, during the budget process, the Chamber ; shall submit a program budget request to the City Manager. The i City shall then evaluate the progress of the Chamber Economic Development Program and, at that time, determine whether to continue appropriations to support the office the following fiscal year. 5. Status of Office. The Office of Economic Development j created un er t s Agreement shall be under the direct super- vision and control of the Chamber and all p:.rsonnel of the Office shall be considered employees or agents of the Chamber. The Chamber shall be responsible for the payment of all benefits or liabilities of such employees or agents, including the withholding or payment of personal income or social security taxes, as provided by applicable law, and the payment of worker's compensation premiums.. The Chamber shall maintain policies of insurance in the minimum amounts required by law to protect against liability arising from the operation of any vehicles used by employees of the Office and the Chamber agrees to defend against, and indemnify and hold the City harmless from any claim arising from any negligent act of such employees. j 6. Term, Termination. Initial Pa sent. This Agreement shall be a ect ve or a term o one year from the execution hereof, and shall be automatically renewable for successive period of one year without the necessity of any action on the l part of the parties hereto, unless during any successive term, f the City shall, after the initial funding provided for herein, fail to appropriate funding for any successive year, in which case this Agreement shall terminate. In any case4 however, either party may terminate this Agreement by giving written notice to the other thirty (30) days advance notice, in which came any unexpended funds provided by the City shall be returned to the City. City shall transfer the remaining funds allocated in the budget for Economic Development in fiscal year 1988-89 to the Chamber. Such funds shall be used only in accordance with Section 3 hereof. Executed this =day of ajAdiOt , 1989• ,I MT-STXPHENS MAYOR CITY DENTON, TEXAS PAGE 3 { H 3 3 s f } .~C ITY- ~4COUNCI] r , M 1 ~r 1,"r 4 q7 c jp a e S i k Fir? ~'x i r~ v s ~ ~ d JF Cf~1 t 1„ E gap ' r , r I bi\aettie.o *ONO ~OM~dOfNOt _~oS'dG I ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING AND AUTH- ORIZING THE CITY MANAGER TO EXECUTE A COMPROMISE SETTLEMENT RELEASE OF ALL CLAIMS IN THE MATTER OF ILL LAMONT BROWN A►rD ANNB BROWN V. a ~MEe aARRELL 1u►YSE AND CITY OF DENTea TEXAS; AND DECLARING AN EFFECTIVE DATE. r THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSs ;Y BEC'1- iON~. That the City Manager is hereby authorized to execute a Compromise Battlement Release of All Claims in the matter of mont Brown 8Dd Acne grown James Darrell Hayes and City providing for the settlement and compromise of the litigation now pending between the parties in the 211th District court, Denton County, Texas, Cause No. 92-30748-211 in an amount not to exceed Forty-four Thoucand Five Hundred ($44,500.00) Dollars in accordance with the terms of the Compromise Cottlement Release of All Claims, a copy of which is attached hereto. SECTION *I. That this ordinance shall become effective immedi- ately upon is passage and approval. PASSED AND APPROVED this the day cf 1994. j BOB CASTLEBERRY* MAYOR F; ~ F t ~ITTEBTs r 4ENNIFER wALTERB~ CITY SECRETARY BYt ,s,` APPROVED AS TO LEGAL FORMt DEBRA A. DRJ►YOVITCH, CITY ATTORNEY .i r P t ' a i y»-+ J rT CITY E :COUNCII ' w 'I t, 1 5 M1 L { is ~ ♦ ~ i OM• r i A 4 CITY =OCIL EXPORT rQRMAT ` DAINi July 18, 1991 TO# Mayor and Members of the City Council 1ROMI "Lloyd V. Harrell, City Manager SUSJZCTi Mora street dedication Approve ordinance accepting dedication ' l N.N. Reolty, Inc. has platted Lot 1, block A Tejas Addition. They are required to construct and dedicate this portion of Mores street a part of their development as required by the Subdivision and Land Development Regulations. The developer is currently constructing the street and prior accepting the construction and openlnq the street to the public, the dedication must be accepted and filed with the County Clerk's office. PWORAMS: DsPARTKCHT6 OR O UP A_ FZM Engineering and Transportation will take public will utilise this street for access to the adjacent pro e, the general ~ party. LIdCAL IMPAC Cost of perpetual aaintenance. SP MtY SV YDt t Manager i 1 + Prep~r bpi. pity. r Au nq rvleor of tngineerinq Techs F` Right-of-Way # Approved Di orb f glneering a Transportation r A2900398/25 f. e j mnI r tft _ a0e~d~I1~.•LeS,.:Q2ff- CITY COUNCIL REPORT FORMAT / DATSi July let 1994 [ I TOi Mayor and Members of the City Council rRO+MS Lloyd V. Harrell, City Manager SUBJXOTe Morse street dedication BCall~2ll , Approvi ordinance accepting dedication 8CMMARY/AACMROUNDt N.R. Realty, Inc. has platted Lot 1, Block A Tejan Addition. They are r to eontruct and dedicate this portion of Morse street as deed development as r part of their r squired by the subdivision and Land Development Regulations. f The developer is currently constructing the street and prior to accepting the construction and opening the •treat to the ppuublic, the dedication must to accepted and filed with the County Clerk's office. ~ PROOAAXS. DYPAATNENTB OR 6ROUP8 AIfECT~}Dt f Engineering and Transportation will take perpetual maintenance, the general public will utilize this street for access to the adjacent property. ' FISCAL 1HUCT, Cost of perpetual maintenance. U i 8P ►VLLY 8 D3 / i I ; oy rr Proper bYe a City Hanger neon 8u 2, Wilk of inglnsoring Tochs 1 Right-of-Way Approvedi i j I i • a D~l~or ! ineerinq i Transportation I I 11zl0039S/TS i i i j now v"diNo L It qtr 8'' ORDINANCE NO. F AN ORDINANCE ACCEPTING THE DEDICATION FROM N.N. REALTY, INC., OF APPROXIMATELY 0.569 ACRES OF LAND, SITUATED IN THE M. AUSTIN SURVEY, NEEDED FOR STREET AND UTILITY PURPO,4ES IN CONJUNCTION WITH THE EXTENSION OF MORSE STREETI AND DECLARING AN EFFECTIVE DATE. I THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSt dedication - That the City of Denton, Texas, accepts the approximately 0.569 acres of land situated in the M. Austin Survey, Denton County, Texas for ftreet and utility purposes r*latinq to the extension of Morse Street, as offered by the Dedication of Property for public use executed Ley N.W. Realty, Ina., a copy of which is attached hereto. SECTION ii. That this ordinance shall become effective . ~ itmediate-'-1 its Y upon passage and approval. E 1994. PASSED AND APPROVED this the day of , f BOB . ST ERRY, MAYOR 0 i ATTESTt JENNIFER WALTERS, CITY SECRETARY i BYt APPROVED AS TO LEGAL FORMS DEBRA A. DRAYOVITCH, CITY ATTORNEY BYt~~~ ti t f= . i r!r: m.L Fin ~ C nAV.1,y-y4 TMV P11t ►Vn rOVT3.MC"LT0A$.1NC. 3121041 WIdd apenOaNo, 7N W& t Date = 3gfR~ DEDICATION OP PROPERTY FOR PUBLIC USS That N. W, Realty, Inc. dedicates to the public forever for the ut4 o! str#rate ahd utilikies the property described in Exhibit MAY, attached to and incorporated herein by reference containing a total of .569 acres of land. Executed this day of ► 19948 N. qa y Inc. o n Me ormao ee ent N. 4t. Realty, na. THE BTATE of TEXAS 1( E. COUNTY OF DZNTON X This instrument van acknowledged before me on N+r 24 t ° 19 .94 ,r by JOHN M. McCORMACK ~ ~ x MM "M otary~o, in an orhe state of Texas f It "is My "Mission expires 7/23/96 1xtCuted this the day of r 1994 CITY Of DZNTON BYI Bob ast a erry► yor y Y"^ f. { A'ITESTI 0ENNIrtit HALTERS, CITY SECRETARY BYI r aW. r: err ',,,L.N4 MNY+L?-14 TNV '3I IT Tay POVT9. REAL,TO,RS. INC., '892LQ~°i ~ ,03 • 000 42381.35 Hoch O ARK Denton. Texas 7) 382.4016 FIELD NOTES Fox (817) 387.9784 SURVEYORS, I NC. MORSE STR19T DEDICATION 0.040 ACHE BEING all that certain bt, trlet or parcel of land situated In the M. Austin Sunray Ablstrsd Number 4, In the City and County of Denton. Texas, bung a part of ftl certain (called) 105.226 acre tract of land conveyed by deed from Resolution Trust Corporotlon to NW Reeky, Inc., recorded under CWVs File Number 93- R048S0o1, Reel Property Records, Denton County, Texas, and being more particulary, described a fok"; COMMENCING at an Iron rod found for comer In the sect line of Woodrow Line, a public roadway having a right-of-way of 70.0 feet, avid point being the sotlnwst corner of Lot 1, of Block 1, Motor AM ^ an Addifbn to the City of Denton, Denton County, Tenn, according to the Met thereof recorded in Volume 18, Pogo 45 of Plat R"ords, DentonCounty, Tens, seed point also being the northwest j comer of etid 105,228 saa tmct, THENCE 8 00122'00" W, 36826 Met with aW wet line of said Woodrow Lane ~ to an iron rod set for PLACE OF BEOtNNINa; THENCE N t)0' 36' 214 E,1 X6.00 feet to an iron rod set for earner; . 1 THENCE S 00' 24' iii' E, 10.00 feet lo an iron rod act for Darner, J THENCE N W 3V 21' E, 508.84 NM toan Iron rod sat for Darer; THENCE S 00.22' 00' W, 60.00 feet to a point for caner In ft oenler of the future Mass Street e4en#lon, a proposed public roadway having a proposed right-of-way of 100,00 feet; THENCE S 86' 35' 21' W, 404.78 het with sold cenarlins-of uld propated Morse Street v4smIon to a point for wrrwr In said east line of said Woodrow Lane; THENCE N 00' 22W So 80.00 feet whh sold wet llne of sold Woodrow lane to the PLACE OF MIMING end oonblnSng 0.560 sae of land. I geneaNo 91/ -G2~ +gelidalt Tejas Testing --f NORTH sv~ia fy PAW M l Yt , Wc6 r . r f t 0 f ~ it f KI ~ r ~ I , , IYIL ! IM Nkl i t f III f Location Map , States None 1 Kai gendaNo 9~-GZS +genda! rPSA4 E Tejas Testing lilt NORTH Svd/d J ' E "A! r li ' t J Pea t til to to M11 IN MII 4 i Locatlon Map Seale; Noce I F~ ro III 4s4■{ No. ' A e dad 2~ &dF Vof as Testing s0 NORTH i ; i I 1 I ~ I t 1 4~A a 1 W4 AC11E3 S 11 L MORRIS 3VRYY'Y •--888 ; 11 ~.y "OT I LOO ACM le M. AUSTIN SURVXY A*-* ISO~7TT Scala None I i cam, ` u VrrdaNo,f-7141 Minutes ~geoW . ate 2 -~k! Pit Commission 90I ` April 27, 1994 Page 3 e r III. hold a public hearing and consider approval of the preliminary and final replat of Lot 4-R, Block 4, Snider Addition, Section II located on Brooke street north of Casio Court. j STAFF REPORTt given by Debra Goodwin. Ms. Goodwin explained the request of the preliminary and final replats was of ca t358cacredtracton located on Brooke Street, north of Casio Court. The property to toned SF-7. The purpose of the replat is to combine two parcels into one for the ur. a single family residence. All city servoicesoare availableg Street drainage improvements are adequate. No sidewalk is required since this is a single family residential replat. The plet conforms to the minimum requirements of the Subdivision and Land Development Regulations. RECOMMENDATIONI Staff recommended approval. PETITIONERi 119 petitioner was present but did not wish to make any comments. IN FAVORS None IN OPPOSITIONt None y The public hearing was closed. i Mr. Morton made the motion to recommend approval of the preliminary and final replat of Lot 4-R, Block 4, snider Addition, Section II located on Brooke Street north of Casio Court. Ms. Flemming seconded and the motion carried unanimously (5-0). IV. Tejas Testing. j Y a. Consider the General Development Plan of 105.228 sores of land owned by N.W. Realty, Inc, on the east side of Woodrow Lane a The land is located feet south of Pecan Creek. approximately Soo { STAFF REPORTS given by Owen Yost. ear, Yost said the site is owned entirely by N.W. tract is approximately 105 acres. The GDPshows the proposed land uses, the alignment of major thoroughfares ,Y through the 105 acres, and the relationship to abutting r mgr ~Sy1 ~ndaNa _c?e S +gendal S Minutes ~tp -Z- y PiZ commission /O April 27, 1994 Page 4 uses. The land is currently zoned Light Industrial. Ar extension of Morse Street east of its current location is projected.. There were three courtesy notices mailed out and no replies were received. The GDP conforms to the minimum requirements of the Subdivision and Land Development Regulationst Chapter 34 of the Code of Ordinances. RECOMMENDATIONt The Development Review Committee recommended approval. Mr. Cochran asked how a courtesy notice was different from a regular notice. Mr. Yost said a courtesy notice is different because the only intent is to informs, people as to what may be happening in the neighborhuod. The citizens have the o attend the public hearing and express their wishes.sniTheree is no super majority or a twenty percent rule. W Engelbrecht asked if there was a legal requirement to send courtesy notices. Mr. Yost said the only requirement was in the Subdivision Regulations. There is not r+j~te law regarding courtesy notices. Dr. Huey asked about the a.aa that was flood plain. Mr. Yost said the flood plain land would be dealt with when all or part of the tract that was located in the flood plain area gets platted. The plat that the commission has for consideration does not include any of the flood plain land. Dr. Huey made the motion to approve the General Development Plan of 105,228 acres of land owned by N.W, Realty, Inc. The land is located on the east side of Woodrow Lane, approximately 580 feet south of Pecan Creek. Mr. Cochran seconded and the motion carried unanimously (5-0). b. Consider the preliminary plat of Lots i and 2, Block A and the final plat of Lot 1, Block A of the Tejas Testing Addition. The site is located 185 feat north of the proposed Morse Street extension on Woodrow Lane. STAFF REPORTt Given by Owen Yost. y owl ' GendaNO ' ~ mer~ait at+ ~ ~ I Minutes Pit Commission I I` April 27, 1994 Page 5 Mr. Yost said the 4 acro site is located on the east side of Woodrow Lane, directly north of its proposed intersection with Morse Street. The final plat is for the northern two acres. Access to Lot 1 will be via a proposed easement through the future Lot 2 from the Morse extension. There will be no curb cut on Woodrow. The site is currently undeveloped. Lot one is proposed as a vehicle emissions testing facility, with three service lanes. ~'he building will be approximately 7,200 square foot. %blio % improvements include paving of 464 foot by 24, feet wife, of Horse Street, and one off-site fire hydrant. The clarrent toning is Light Industrial. All services are available. The plat conforms to the Subdivision Regulations,.. Depending on the building and parking lot layout, a modification may be required in the utility easements shown. Until the easements conform to regulations, a building permit can not be issued. Hr. Horton raked the reason for the easement on the and. Mr. Yost explained that the easoaent was to provide access to the lot that was being developed. Dr. Huey asked why not havo a curb cut on Woodrow Lane. Mr. Salmon said the lo;ation of Morse Street and the driveway on the adjacent property made it difficult to have a curb cut. The only way to have access on Woodrow Lane would be to apply for variances. Even if the' developer applied for the variances they might not be approved. Dr. Huey asked if the Morse Street extension and the access easement would be approved on the preliminary plat. i Mr. Yost explained that the Morse Street extension would be a public improvement for the plat of Lot 1. He said the GDP I included the Horne Street alignment conceptually. Mr. Engelbrecht asked Hr. Yost to explain the difference between a General Development Plan and a final plat. Mr. Yost said the GDP shows conceptual alignment of j thoroughfares, flood plains, and adjacent land uses. It is i used for a planning document only. A final plat is a legal i instrument that shows public improvements, lot lines, i easements, setbacks, metes and bounds, etc. A final plat must be filed with the County. i I t. low r v"ftNo 9C/- 02S' ~per>dalte Minutes PiZ Commission April 27, 1994 j Page 5 i Mr. Robbins explained that before anything could be built on Lot 1, and easement and right of way would have to be granted by separate document. A note to that affect has been put on the preliminary plat. Mr. Morton asked how the commission could recommend approval if there was no direct access to Woodrow Lane. Mr. Yost said it will be necessary to dedicate access easements and road easement prior to filing of the final plat. The plat can be approved because of the access easement. The developer did not request access onto Woodrow Lana. Mr. Robbins said the developer could not have accese on Woodrow Lens. To get access to a public street he would have to have an access that would conform to the Subdivision Regulations. Mr. Salmon explained that the petitioner had origi<<illy I planned to final plat both lots. It was ds ided thn<: the i best way not to have to do the extra public improvements on f the lot that was not going to be developed would be to final pplat only the one lot that he was going to use. The public improvements for the other lot will be dealt with at the time tha lot is actually needed. I Mr. Cochran asked how the case differed from situations where right-of-ways have been dedicated and cul-de-sacs built. Mr. Yost explained that an interior road would be required if there were going to be several lots. A cul-de-sac would be built to give all lots access to a public road. This case has only one lot so there is no reason for a cul-do.- sao, i Mr. Cochran asked if we would assume there would be no one 1 other that Lot 1 using the easement. IIII I Mr. Yost said no, we could not as_,tme that because no one has soon the easement dedication document yet. Mra Morton side the motion to approve the preliminary plat of Lot 1 and 20 Block A, and the final plat of Lot It Block A of the Tejas Testing Addition. Mr. Cochran seconded and the motion carried unanimously (5-o). I /O. II I t w ITY= COUNCIl ~M M 1 f t t i r s { t i 1 r I CITY= COUNCII r k 1 1 Y. f 3 I ps . ~ ti 4 F i j. . . I - VV-- X- tWO k AoenEtkor...S~ CITY CMCIL REPORT rWMAT 1 DATEi August Z, 1994 l TOs Mayor and Meabere of the City Coancil FROMs Lloyd V. Harrell, City Manager SOSJECTe Easement Abandonment - Proposed East Oaks Phase II RE DATIONt The Developasat k"wl w Committee and Planning and Zoning Commission recommends approval. !Gl4DfB~CL~ Q4~SI2~"it ~ The attaofiad plat illustrates the easement for proposed abandonment. Larry Schneider, of Schneider i Justice Inc., has requested that the City abandon the easement tract shown, in conjunction with the pending plat of Eaat Oaks Phase It. 3 TbP 'Last Oaks Phase II• plat will dedicate most of the tract to be abandoned es street right-of-way. The portion of the tract to be abandoned will be relocated to the south by approved, the ordinance vacating the easement will be filed at the Denton County Courthous6 after filing of the "East Oaks Phase II" plat. PRDORAM9, DEPARTMEMTa. OR (;P=PB AIFECTEDt ~ F Uginverinq Departments Schneider ` Justice Inc. lIACAI. IMPACTe Mone RESPE Y SVBMITTEDI ; aHll rre Lloyd V, Prepared bye City Manager ` au on Engineering Tech II/AW Approveds r r ~QA►'s D ctor Engineerinq G Transportation AU00396/79 i ~f C" i •.pl uSsaaS.oao Ve*No Cy'~? - kgendal WQ? 2 #A 1! 2a~9 ORDINANCE NO. i AN ORDINA14CE VACATING A CERTAIN PUBLIC UTILITY AND DRAINAGE EASE- MENT RECORDED IN VOLUME 28651 PAGE OlE2 OF THE REAL PROPERTY REC- ORDS OF DENTON CBUNTY, TEXAS; AND PROVIDING FOR AN EFFECTIVE DATE, WHEREAS, the City of Denton has received a request from Larry Schneider for the abandonmsnt of a certain public utility and drainage easements and WHEREAS, the City Council of the City of Denton has determined that the public utility and drainage easement being vacated is no longer needed for public use; and WHEREAS, the fair market value of the utility easement has been I determined and received, as required by section 272.001 of the i Texas Local Government Code and DENTON, TEX., CODE ch. 2 art. IV. 1) (1991)1'JOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSi SECTION I, That the public utility and drainage easement recorded in volume 2865, Page 0152 of the Real Property Records of Denton County, Texas, as described in Exhibit "A", attached hereto and incorporated herein by reference, is permanently vacated and extinguished as a public easement. SECTION I'll That by reason of such vacation the City of Denton's'property interest in the easement shall, by operation of " law, revert to the owner or owners abutting the easement herein j abandoned, and the City of Denton releases any and all claims to E the use of the property as a public easement. h SECTION _I11, That this ordinance shall become effective immed- iately upon its passage and approval. , 199e. PASSED AND APPROVED this the day of k E BOB CASTLEBERRY, MAYOR j ATESTs ! JENNIFER WALTERS$ CITY SECRETARY BYi k i w4...ol. ! I ~nOaNo ~ ~ ~ , 4QAhd2l litf f APPROVED AS TO LEGAL FORHI DEBRA A. DRAYOVITCH, CITY ATTORNEY u y r a r 6 r. r y ..rx d -r. .1 r i IIF ~ r :r } r ~3 r 118 2 VeadaNO ~pendalt S late "EXHIBIT A" 4prj t ALL thpt certain 0.318 acre tract or parcel of land situated in the X.E.P. and P,R.R. Company Survey, Abstract Number 1473, being part of a tract conveyed to Schneider 8 Justice, Inc, by deed recorded in Volume 2740, Page 0689 Real Property Records, Denton County, Texas, said 0.318 acre tracr being more particularly described as follows: BEGINNING at the northeast corner of said Schneider i Justice, Inc* tract; THENCE South 030 261 22" West with the east line of said Schneider i Justice, Inc. tract a distance of 10.01 feet to a point for corner; THENCE North 880 54,' 17" West a distance of 118.59 feet to a point for corner; THENCE South O1. 051 43" West a distance of 170.66 feet to a point at the beginning of a tangent curve to the right having a radius of 1806.67 feet, a central angle of 026 201 380, and a chord bearing South 020 161 02" West 73.91 feet= THENCE with said curve an arc distance of 73.92 feet to a point for corner; THENCE North 86" 331 38" West a distance of 50.00 feet to a point at the beginning of a curve to the left, concentric to the previous curve, with a radius of 1756.67 feet; a central angle of 026 20" 38"1 and a chord bearing North 020 160 02" East 71.86 feet; k THENCE with said curve an arc distance of 71.87 feet to a point for corner; THENCE North 010 051 43" East a distance of 180.66 feet to a point in the north line of said Schneider i Justice, Inc. tract; - THENCE South 886 54-1 17" East with said north line a distance of 169.00 feet to the POINT OF BEGINNING, containing in all 0.318 [ acres of land, j ARE003C6 l W"i j jU 1'll o C I 75.oa 73W 70,W I MOO J~ ~a.oo' I 70.00 L MW 70.00- I 70.W a 2 IFW : N 8 4'90" W 672.60' VIFJ Ij '4F I 1 P 7 3 6 7 g 9 10 t EAsr GAKS APDMGN PHASE I H1257 PR i 549 t ,I9.JS' 1p'D 11 ti Z7.2J' ~''iOo 41.as• r 22.20' 91.35' 1t3:er ~ tan+oec I 84 A , 4.00' ' ~1b0,13' nci F . 1A LENOTH 70 71.37' ' JTIr .72.39' , ,21r d2.20' 21il l., 11,71'. 11'44' 44.66' 00' 40.14' 40.14' ' '0! '4l.ez' L O C A T I O N M A P 1• . 2200 N O T I C E. y NO BUILDING PERMIT SHALL E ISS , ON LOT 1, BLOCK E UNTIL f OAK VALLEY STREET IS EXTEND AND CONSTRUCTED TO THE NOW , BLOCK a BLOCK 8 60 1 LOT SOFT. LOT SO.fT. Lot LOT 3 8.665 LOT 14 7,762 LOT LOT 4 10,327 LOT 15 7,100 LOT I LOT S 10,421 LOS 16 7,425 LOT Lot 6 7.334 LOT 17 11.469 1.01 O LOT 7 7.203 LOT IS 7.012 i 1.01 8 7,253 LOT 19 7.012 LOT 9 7,240 LOT 20 7,012 ` t ice, LOT 30 7,052 LOT 21 7,011 g Schneider & JL1S11C8, Inc, LOT 11 7.033 LOT n 7,011 LOT 23 7 033 . 1.01 12 • _ 010 .,+.M-d:TrAM.t4/wu+yrAi...•.. ~Fr.. +T ~.i 1.a ..T r ~p~p~tt 1 A1F r & DRAINAGE i "'U g EASEMENT 1 2665/0160 R.P.R. i R L.~`! 9 (J tiN" S I Cr7R 1M DRN E11 T < ►N4 Rp 1 p~lEO~ 90 i< TO /E 01SrPR i S stmt nl tlln 9 i cwrAt) o) kntu. 565 AWW r 9 } 19S 3 ORpp1ANCE } I'NI PTR•. irhnr Lire a :nae A.r• 88'S4'1T E 657.44' I ( lakd sltuata4 In the ►.P. P. fr,krt any istIcAl't l" ii:hbnld•r V Just w. ry W N.00'. W N•00' W 101•iY 03.0, W Denton leanly. Tinto, wtlt $ t« ' 0 SI j ! I jI#gt,AjI.j St At . fl•und 16 + 17 ehsr stn wars ht Ah I Rnwe rw(l aknLnr 141,04 ' 13 ,BI o' of nl ph wn D..ntun cu tr,Uullt T, t.st} - ~ d I• 3 trail ` rn Idy ll,w nro 5i ^,eh nl 467r~ b >IW >fl 1'! 2 ~F 10 ~ P Jl.t.ric.~ l'( lP f.. ti •ti.SS.- _ 16' DfN rv,rL. thorl yy •wtMnt ac IL 70, Dluct.A Ali tl r o n i A 1 s ~ I /Iva th A :tr .or raey vstl f n',"y.A t, 1.....•. ~ ( PnN Ir~ol Orly Mwl'Grl 11{ 14' lA ~ Angle I"lull 19 $ g' 17 14 ~I 3 I SER3r L Q Ihrnrw r uIh is "yr J6 $ !5 (j I I d fnld tltL o•1'Inr a rwl !9 g 37.10' 110.07 i'rtlv:rey knr~rt d•r . ~ 007 yo oa• SI »s3' 1/,01' /e.ra' 1 W Thwnrw Pbllh h,) ,1oati 72 60'x;; ' 1 N :66'33'W- W 281.95' ►wl 1 t.wt to l ,nand Ir u` t N 8633'38" W 11,•t. r. to wdlnln 9 !0 I 18 13 I LDF 3 160.00, p..Yw ?s+ •,t th. Ili, urn,. 44th rh,r no rl SE ! . .~w mibuV. to c 1 k VA YA . ~ 2L r iut l m, l nl ,.rr i ter tio c! ta! SO' ELEGTRK'i EASEMENT EMENT S 111,22 03'62 2' ' W thencs It 'tuAh a N.) TO GTY OF DEMON 474/444 D.R. a dietar,r.• ON lt.)) l• P, of ctlI ll.ve rl tL~ncs Urrth 56 da (nund lwd pls., Ott 11. 5TREET CENTER Thnncw nnrtt re ewq found Yvon Pin At t lfTlllT'f In the sact tins ot, EASEMENT n,r•u. u:"u Dl e.7 calks t dkotallew of tnsnu P'rH, si A..,, . LM ulaek A of 1 ' Is). 16 tl•t tt. s 1. 1 Yhaaw I, alcn to le ' Fm - - - - -in IW Wanrc oUILDING LINE 4 I lt(Mr uartyunt, LsOM ALL j I TART, lrhowle"N s Jattle I s ubeerItue h,,,win. 4,14 5r I I dnc19"arli•r 11 hrr•tn is ' 1 yl~ i D•I lno Cnau~ly 7I' hn•~h VUf Y~EI+II shrru het tror. 5. UTgLm EASEMENT e I 11,'f Cr !t'at n h...,sw Nr . e.l~a ea. TYPICAL LOT ' I •n1M. r11~~ • Y21Q'UT1Lf1Y 10 DRAINAGE At l~ U11UfY EJSEIJENT R1,4.TO nr ,I D ~g{ pp8p►rARCE cYmlTf ox r,l wn,. 1, NIRPLAt, srnnnl~ler urt 88'64'17` E 857444' I JnrJ rlt„rt , In lh► Jt.L. t. F.F. ruepa ny Lrcrfy Ahat t•t ecbr.r ldfr { Ju+llcf, In canton eo W NJ10 W N00' W IOtl,N' I w - 020! j(D1 ney, tore, 1tl t7 J8 15' W l0 a -b ' Pp ue ! ' AKS ~N 3 ~~l, snrnrJ . uu, ea nap 70. A{ QN bq a tnalrace rP•nvnywl to' ' Pr•; rty Mn,'Ofr 1"" r 11{11 JA^~ angif lmlhtl W L I r 141 S StlCJt E lhnnrP al h F8 drpr 19 JB 1Y I 16 13 L I n I 4 laid ►cii .r} Inr la ~ ' O Ia 31 I ,rthNl t tina t rf 8 ~i1 0' matt r.-n:e y Pd In W 0.0y 71100 »'a 71 1 . 756:' 11.01' N.11 I 150.00 rye{urey FucLld 2 60; rn 11 N :86'33'38" W 28.1 ,anrf Tt r of dry{ rc' 11~ I .95 I I tonen to x ,F: I: I N 86'33'38 W "Pf r, nn ndlltio le I LOr s J1 1a Js I 160.00' rnga the PtRI I I I re . c ' 1 1 PA Ill rrc•on 1 mt I rl I SE J e,t I s 03'26'22" w r ntlr„ti l 30' ELECIM EASEMENT 11.22' or"'•~ s ,.tt wlJ► TO CITY OF CEK10N tl nw c ' wl I. yJ rot 474/444 D.R. f dlttan a ut it.JL' of Hll i-I'vo {I p z tl.►nrf Pr(th 11 a•5~' .,-y ~C I'nn.1 Jrnlt pln A! . ~.y~. , )hint. North Fd t " STREff CENiERLN1E Ic • 1 , und lno pin . of 8. 1}11U1Y in the nnt I In* t •i EASEMENT ~ The"0 11,n th 01 dfq - Oafs . dUlantf of yhfned F, ith me d i 4e! Jr hirce A 41 iii to • 1 tit) . ie t to Ihar L. rue Loin _ ~ r -"1 p TnnoN Il,llh 11 I' rl "c I afratai,en rf L.1 ~2 ' F I land. II WLDW UNE ` - pS I f FOllr r11LN=runh., FJOW ALL a Ju tt le l I THAT, W1110111`1 whtnlLed b.,rr•tn, rr~t { I dnrl9 lnl thv Imr.la Olt' er sn'l, Into i Ihrow I%/. • I I D►htt,n c4wd 1, tt. tot, fn4 ►ho,rn Lfr eon, c i ` E EEASENFNT~I I Oslo cr Intl r . r . y ,rlfa Pr n nl'r„ J k' 7`YPlCAL LOT lV.. VOL 2 8 .6 S 15 ~s 3 . ~~3 v r DALE J. CRAKtI( ~ 1 c; JdfO/d00 RPR , ~ -n POB 8 86-54' 17' E 169.00' 8 03'28'22• M Si N 88.8~'i ' M , I i i 6 D68g 1 ? e o 0 2 W e. 2'20136' e■ 2.20'38• L 17.EJ' L- 18 73. , Ch- 8 02.92' 16'02' M Chi N 02116'02* , E 73.91' 71.88 • F > N 88033138' N 80.00' 7.` EA t'7 AKe PHA E I ,a r J • J i PRofb~t~ BASrMaNr 'AAAM00911b E PUBLIC UTILITY AND DRAINAGE EASEMENT 0.318 ACRES E EXHIBI T "A i 1 Date.. ~-~~1 Minutes P&2 Commission 19 May 251 1994 "r/ III Page 34 Mr. Engelbrechtt Those are good points. I think it is most important that it be something stated so people know what it is. With regard to infill sites, are you going to specify a geographic area? Mr. allisona. No sir, we are dealing primarily with a 2500 foot off site maximum. We are going to leave a lot of that to the judgement of the P&2, City Council, and PUS to what truly constitutes an infill versus an extension. j< Mr. Engelbrecht: The wajor goal here is infill. To make maximum use of the streets and drainage systems existing. Any other questions for Mr. Allison? VII. Consider abandonment of an easement north of Oak Valley Street in the East Oaks Addition, Phase i. Staff Report given by David Salmon: The diagram that is up on the transparency illustrates an area that is currently a utility and drainage easement that the developer of East oaks is proposing to be abandoned. The area in yellow was dedicated to provide an easement for utilities and offsite drainage, by a separate document when East oaks Phase I was platted. Just a few meetings ago, you recommended approval of the final plat of the East Oaks Add. Phase II. In that plat, when it is filed, will be dedicating right of way for the extension of oak Valley Street. In place of this finger easement, they are going to dc'icats an alternate easement that will wrap around one of the lets, That will provide storm drainage through that easement. The developer is asking that thin easement be abandoned and he will replace this with a right of way and a different easement as he is , constructing his phase II. Staff will insist that the abandonment does not actually take place until all public improvements have been accepted. Staff does recommend with that condition that you recommend approval of this easement abandonment. Mr. Engelbrecht: Any comments or a motion? Mr, Cooper: I would like to make a motion that we approve the J proposed easement abandonment at the north end of Oak Valley Street with the condition that this easement abandonment does not take place until public improvements are in place. r.. ~ i If ~ ' ~e~a~o q'y-OZS~ ~aendaN S Minutes P62 Commission (~~9 I May 25, 1994 Page 35 i ' Mr. Norton: I'll second that. Mr. Engelbrecht: It has been moved and seconded to recommend approval. All in favor? Motion carries unanimously 6-0. VIII. Work Session. Mr. Robbins: That should not be on the agenda because there is nothing listed. IX. Director's Reioort. Mr. Robbinst Subdivisions regulations had a special meeting scheduled last week. 'they did not have a quorum. It was canceled. Staff would be looking for a time to do that. There will be 4-5 cases on our first meeting June and a work session on sidewalks that you requested some months ago. We have done a great deal of research and are prepared at that meeting to talk about sidewalks. My question is when would you like to have a work session on subd W slop regulations? Ms: Russell: I will be out of town June 3-13, but I would like to hear the discussion. Mr. Robbins: We have only had one work session and we didn't n, get through the briefing on the entire summary on the provi-~ 1 sions. we need to do that again based on some questions. I think we could get through the whole thing in, 1-2 hours.. ` There are also some streamlining issues that I think are a great consequence. Mr. Norton: Whet about June 8, 1994. Mr. Engelbrecht: What if we take sidewalks out and put j x subdivision regulations in on June 8? Mr. Cooper: That sounds great, Mr. Engelbrecht: Mr. Director, any other discussion? Mr, Robbins: Just a clarification. I may have mis-stated or mislead the commission on the issue of what we told the people from Hawk Valley. Someone said it sounded like we told them in 1992 that they did not have to plat. That certainly was not the case. Mr. Norton: When we started out I thought that way, but as we went along, I got rid of that suspicion. 1 s 1 1 ~C ITX s ~COUNCII;~ a rr_inrrTrTr E y`n A r. f Ry t b fr 666 y ~ d1 b a r , i 1 y4 t _ ror ,t~s 'r t r E i r'q,~ y M'1 G CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 666.8307 Office of the City Manager Y, CITY COUNCIL REPORT r TOs Mayor and Members of :he City Council FROMt Lloyd V. Harrell, City Manager DATES July 29, 1994 SUBJECTS Ordinance Providing For A Temporary No Parking Zone On Various Streets Around the North Texas Fairgrounds From August 19-26, 1994 ' RECOMMENDATIONI Staff recommends the adoption of this ordinance. BACKGROUN L In preparation for the 66tki North Texas State Fair and Rodeo, Staff recommends that Council provide for temporary no parking tones to be enacted on various streets around the North Texas Fairgrounds. This action will help the Police Department enforce no parking on E, f streets adjacent to the neighborhood in the immediate vicinity of r the event. Additionally, it will help to mitigate any potential congestion and allow for better traffic flow. i } i a The following streets have been requested for temporary no parkingi J Both sides of Carroll, from rain to Headleej ; West side of Denison, from University to Sherman) East side of Denison, from Sherman to Headleaj g West side of Bolivar, from Sherman to Fainj South side of Ross, from Carroll to Bolivar] North side of Fain, from Carroll to Bolivar] North side of strata, From Carroll to M4squite. These streets were the subject of a temporary no parking ordinance approved by the Council at the regular meeting on July 20, 1993 prior to last year's Fair. Staff believes that such action will benefit the area residents as well as assist the Police Department in maintaining an orderly traffic flow during this year'rs festivities. "Dedicated to Quality Service" ~'Y.'L•Y:.fr• I A$endallent So~~ PROGRAMS DEP BENTS OR GRG roc ♦rrrrrrn ~e-~ Z--~-~-- zg21 North Texas State Fair Association, citizens and visitors attending " the fair, area residents. FISCAL IMPACTI J None. Please advise if I can provide additional intoreation: ; RESPECTFULLY sUBMITTEO, r , L y V. Narre City Manager Prepared byt i t osep Por uga 3 r[ llssistent to the City Manager E x, i 1 v~ 4 L I , n r f 411 ^rl I. " Ir I , e "I fl - vr' f I. war a.V51. 1 eeuuua~.c WdaNo -S Agodatter~ F Date ~l - 2- ~ 3arj y ORDINANCE NO. j AN ORDINANCE OF THE CITY OF DENTON, TEXAS, TEMPORARILY PROHIBITING THE PAWING OF VEHICLES ON BOTH SIDES OF CARROLL BOULEVARD FROM ITS INTERSECTION WITH FAIN STREET TO ITS INTERSECTION WITH HEADLEE STREET, THE WEST SIDE OF DENISON STREET FROM ITS INTERSECTION WITH UNIVERSITY DRIVE TO ITS INTERSECTION WITH SHERMAN DRIVE, THE EAST SIDE OF DENISON STREET FROM ITS INTERSECTION WITH SHERMAN DRIVE TO ITS INTERSECTION WITH HEADLEE STREET, THE WEST SIDE OF BOLIVAR STREET FROM ITS INTERSECTION WITH SHERMAN DRIVE TO ITS INTERSECTION WITH FAIN STREET, THE SOUTH SIDE OF ROSS STREET FROM ITS INTERSEC- TION WITH CARROLL BOULEVARD TO ITS INTERSECTION WITH BOLIVAR STREET, THE NORTH SIDE OF STRATA DRIVE FROM ITS INTERSECTION WITH CAWtOLL BOULEVARD TO ITS INTERSECTION WITH MESQUITE STREET, AND THE NORTH SIDE OF FAIN STREET FROM ITS INTERSECTION WITH CARROLL BOULEVARD TO ITS INTERSECTION WITH BOLIVAR STREET DURING THE ANNUAL NORTH TEXAS STATE FAIR AND RODEO TO BE HELD FROM AUGUST 191 1994 THROUGH AUGUST 280 1994; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION THEREOF) PROVIDING FOR A PENALTY NOT TO EXCEED TWO HUNDRED DOLLARS; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: BPCTION . That from August 19, 1994 through August 28, 1994, when signs are erected giving notice thereof, parking shall be pro- hibited upon the following streets or portions thereof, in the City of Denton to-wits Both sides of Carroll Boulevard from its intersection with 1 Fain Street to its intersection with Headlee Streets The west sido of Denison Street form its intersection with University Drive to its intersection with Sherman Driver The east side of Denison Street from its intersection with Sherman Drive to its intersection with Noodles Streets The west side of Bolivar Street from its intersection with Sharman Drive to its intersection with Fain Streets E The south side of Ross Street from its intersection with Carroll Boulevard to its intersection with Bolivar Street; The north side of Strata Drive from its intersection with Carroll Boulevard to its intersection with Mosquito Street; and The north side of Fain Street from its intersection with Carroll Boulevard to its intersection with Bolivar Street. SECTION 11, That the portions of the above-described streets designated as temporary no parking shall revert back to the parking , z ti i oft l - Ys AApWa ten x29V46 pate 0-?-90 l y~ y regulations immediately from and after the closing of the North Texas state Fair and Rodeo on August 18, 1991. SECTION I1I. That if any section subsection, paragraph, son- tence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is held invalid by any court of competent jurisdiction, such holding shall not affect the val- idity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas, hereby declares it would have enacted such remaining portions despite any such invalidity. SECTION IV. Any person who shall violate a provision of this ordinance, or fails to comply therewith or with any of the re- quirements thereof, or of a permit or certificate issued there- under, shall be guilty of a misdemeanor punishable by a fine not exceeding Two Hundred Dollars ($200.00).. Each such person shall be deemed guilty of a separate offense for each and every day or por- tion thereof during which any violation of this ordinance is com- aLtted, or continued, and upon conviction of any such violations such person shall be punished within the limits above. SECTION y. That this ordinance shall become effective fourteen ! (11) days from the date of its passage, and the City secretary is I hereby directed to cause the caption of this ordinance to be pub- i lishod twice in the Denton Record-Chronicle, the official newspaper i of the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR , ATTESTS {i JENNIFER WALTERB, CITY SECRETARY SYt E t. t APPROVED AS TO LEGAL FORMS D38RA A. DRAYOVITCN, CITY ATTORNEY A24 W it K E Bye PACE Z r 1 I~. w c a CLTY~ 4 C4UCI1~ r 1 ~ ~ yy a{ r 4 f to it a, 1 i S F ~ ~,y ' ~ L i r e!<< f h may, r i r, . h s s , OiFOrty CITY OOUNCIL RsPDRT FORMAT • bATBt July 20, 1994 r- h. TOI Mayor and Members of the City Council F MI Lloyd V. Martell, City Manager SUBJBCTi An ordinance prohibiting the parking of vehicles on the north side of INst Mulberry street from its intersection with South Carroll Boulevard to its intersection with Bernard street 1 i RICONHIMTIONI- Approval j X This section has been heavily impacted due to UNT. Many people are doing whatever they can to find free parking rather than use the established lots UNT `,~.,'r provides for remote or close proximity parking. % The original requoat (received from Paul LeBlanc and Casey Rembar who reside on the street) covered the 600-700 blocks.. However, the people who signed t}ie OtWon Includes 801 814, and US N. Mulberry which would be a majority of the r;. residents. The petition stipulated no parking from 800 a.m. to 5,00 p.m.: But, the Traffic Safty Commission felt it would be difficult to enforce mince t vehioles may still be parked on the street from the even'.o¢ before. Therefore, 'they 're6omdended no parking for 24 hours and the petitioners agresd. P1006a1fs. D1PAR2MRINTe. OR Q=PB AMCMa CNl rtuden4s, residents, and the traveling public ~ r A4 't t` Relieve parking congestion and promote safety for the residents and traveling ' public Otel L F L1! 4r . Ii y arr v y City Manager { per bye La 'i 4'. A 1 Administrative Secretary a ' did t-' ~ Approvedi i QXA Oir for gineerinq i Transportation Anome , '"qy'w'wr2,r~wlae,wu,~~+wva~r~s•4a':.w...,..:...,. . _ . ~ ,.,...r 1,ha 1 r R owl ~~\~DOCf1aD~MA1ERR1.Vl< AO#* No. ~ ~►Dendalt Otte "Z' j I LI ,r ORDINANCE NO. AN ORDINANCE PROHIBITING THE PARKING OF VEHICLES ON THE NORTH SIDE OF WEST MULBERRY STREET FROM ITS INTERSECTION WITH SOUTH CARROLL BOULEVARD TO ITS INTERSECTION WITH BERNARD STREET WHEN SIGNS ARE FOSTEDI PROVIDING A SEVERABILITY CLAUSEI PROVIDING A PENALTY NOT TO ~ EXCEED TWO HUNDRED DOLLARS ($200.00)1 PROVIDING FOR PUBLICATIONI AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That when signs are erected giving notice thereof, no person shall park a vehicle at any time upon the following streets in the City of Denton at any time, to wit: f The north side of West Mulberry Street from its intorsec- tion with South Carroll Boulevard to its intersection with Bernard Street. SECTION Ii. That the provisions of section I prohibiting the parking of vehicles shall apply at all times to the street and part of streets designated therein except when i it is necessary to stop s vehicle to avoid conflict with other traffic or in compliance with the direction of a police officer of official traffic control device. SECTION III. That any person violating any provision of this ordinance shall, upon conviction, be fined a sum not exceeding $200.00. Each day that a provision of this ordinance is violated i shall constitute a separate and distinct offense. 1 SECTION IV, That if any section, subsection, paragraph, men- i tence, clause, phrase or word in this ordinance, or application I thereof to any person or circumstance is held invalid by any court 3 of competent urisdiction, such holdir.g shall not affect the ' validity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas hereby decleres it would have enacted such remaining portions despite any such invalidity. SECTION V. That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cruse the caption of this ordinance to be pub- lished twice in the Denton Record-Chronicle, the official newspaper i of the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the day of , 1994. f BOB CASTLEBERRY, MAYOR } • 1r!(i i! P ' ~,.I'•~YT•i r.M 'e'ni. JF r~".. ...r c^,.., as 1.., ' Apl6iqi r Soa jtf 3 ATTEST I JENNIFER NALTERSt CITY SECRETARY x r { BY i , 4~ , fa z/f` ` APPROVED AS TO LEGAL FORM r DEBRA A. DRAYOVITCH, CITY ATTORNEY fiJ BYI I ~ r. ~3vo rr y~ r • yiiY I ~ 1 + M ~pl dry fi _ r~M 4 Jt , Page 2 . '.I' aIIMFY~.~wawwrw... _._-•.....w......•.., _ .-,x a,wh'ah`. J....y...mi..v _ ...a.YUr'~w l 4 ,HJ lp llrv..;.. n......• yN."IJaX'b":. Y<ti a.. rte. r :.r,., ...g.. +iy a:r.. r.....~.. Ap6No 9 pS~~94 ' Sod tt/ n _ ATTEST: JENNIFER NALTERSo CITY SECRETARY APPROVED AS TO LEGAL FORKS' DEBRA A, DRAYOVITCH, CITY ATTORNEY } 5 y ~ BYE rt O, wry+,a; r t, h + i h 1 ~ ,~w~t`,A{ y rlJ . Z ntii ~ 4 f~ 1 Y', ~l✓ A x'. I `l+l a Page T l+, i ' MR owns -19 Traffic Safety Memo H~ ~y !larch 28, 1994 y . page 8 IN -102209 ~ P M1 ~ erns ',I i The petitioners request only covers the 6000 and 700 blocks. However, the people who have signed the petition Includes 801, 814, rr ^'~~.r , and 818 M. Mulberry which would be ■ majority of the residents. it would be much better to establish "no parking" for the entire block between Carroll and Bernard. However, if the oomiseion does feel any need to address that, staff would still recoamnd approval. In the his section has been heavily Impacted due to UNT. Many people an T free previous cap on Bernard are doing whatever they can to find 4 free p using rather tha roxLeit use the established lots UNT provider for lose due to discussed this with U NT and they are in favor of this r~ Staff her would like for people to use the parking lots established. They have mentioned that a new free lot in a remote area will be established to promote further compliance with this. { This petition is not to create problems for others but to iaorove the neighborhood. They have spent " at many hours on the p tloa j getting over 801 of the owners signatures which to very Staff strongly believer this is a strong move to eabolish positive. parking from 8-5F.d. staff asked the petitioners to attend. This " me to be something the neighborhood wants, tlMT is in favor of !t, and it it in close proximity to Carroll Boulevard. So, It y r3 can only improve safety. There Is a signal at Mulber and Carroll and this should reatl g Y improve the movements at that aterrection. staff reoonmends approval , f 1 i ueB00780 I I f Ra:ary a~M 6 Traffic Safety Memo 4a `~7 Nay 73, 1994 ! fZ Mtl WX STRUT - WO PARRlVGm i This item was approved at the April 4th seating. We received two reply's with sgrlous concerps about the 24 hour versus 8 hour 'no r parking* on Mulberry between South Carroll and 0ernard. The two G parties expressing concern are listed below. 1. Lars Anderson rloyd Funeral Moms corner of Carroll/Mulberry fl ;L+F 2. Ben and Paula Wallace - 716 W. Mulberry 011 ,rP These two parties have been invited to attend the ssetinq. Paul Lellano and Cagey Rember were notified to attend again. Actor you receive all the input, we would appreciate a final deois on whether 0 hour or Z4 hour limits on the no parking are to be 'rr established. if 44 hour in the preference, an ordinance is ready a~ to to forwarded to City Counoil, ,.r f < ~ r f ~ i aCj YI d e' IK ~ i s ^'J:~ ~~a5 yl lYr l 1 .r pAT yy~4 5+r . F` 4~•1 thy`' r I : " _I II r PY~~r} ~ 1. Afar i TT5 fin: ' n ,1.Y ~ Yf ` / 4J yyy rl'. FR P I✓k •:r I ey- ~ I d 1 r ~ ,l IY ! 1 i + 4w,.vv'.i;x*A WAS).'+%'~V°rw4ia!1' W~ i yr `f , .r I M y 1' , t r'- i Traffic safety CoamlNion Jun! 46, 1994 J1'I YTxM 02 This i as serllwld in the 1►pri1 94 meeting and again at the Jun* emoting. ~4 and r,; rl As requeeled,,etatt has eeaotLtLed the two ortgto lnal the 14 patitionlrs hour no altion ' the two property owners who voiced oppo , c wax parking son, ti ,I. . :R4J4 l + I. n 1►11 previous lnfos"tioa has been svboittld for your review. ry , r S L r+' r~ H1 S Y~ 7 y I< i ' sJ SI fJ M1 , 9 2 J { ' 4 . • ! , , L It . lr l~ ~ ~ .Y, l r >r I A y S' "kill A a I } ~yyy sl ♦ rt', r % e GV L ! y rJ Or RO . 11"E"~t'' ^ r 5 Sr ~ t I_ f I 1 ~ I I, r Ora Or 4 I q I I ~M11 it °t~.drw `I.y v 11 tpr .y r `ems f l ~Y I : M AOMIIIN - ~ Traffic Safety Minutes Al i April 41 1994 piQo 9 i i ITjN 45 MO PARKING SOME ON 600-800 wsST NULSKRAY ON THE NORTH SID BETWEEN reanr.r. AND eeR1111RDr i - Clark presented the request. This is south of oak and Hickory between Bernard and Carroll. The petition includes 801, 814, and US N. Mulberry. Staff recommmends Including the whole block. The i petition was presented by Casey Rember and Paul Delano. They live k at 619 and 614 Mulberry. This has the same characteristics as Bernard street previously considered. The only area probably more complicated is the Mulberry and South Carroll Intersection which has a signal. This definitely needs protection for safety. These folks have spent a great deal of time getting signatures on petitions. You don't et petitions signed like that where there is a lot of multiple dwellings. it's obvious they spent a lot of time talking to people. They have over 804 of the residents signatures. It's not something being forced on the majority of the people in the area. This street is fairly narrow. It is not as narrow as Bernard. staff feels removal of parking would greatly Improve the quality of life for these folks. They can't met how to get out of their driveways. one wonders If a car owing 40 mph down the street will get them as they are coming out. Cara parked on the street s, t aggravates that. They art asking for the periods of St00 a.m. to Stoo p.m. which a puts the parking back during the evenings. The commission say want the re are consider two Mr pnerIssue. ere versus problem ast iestthe owner of the entire block was 24 prrt„ owEnt. There are approximately 30 people t who will have to be contacted. Staff thinks !t is a necessity and f•. recommends approval. Paul LeBlanc cars forward to address the comission. He said outside of what We Clark mentioned there are only sidewalks on 10% of the entire block. Students are forced to walk in the street between parked care. The street is heavily traveled and it has forced him to driving because of close encounters. It's probably f the lesser of two evils which backing out isn't safe dither. There + are not any speed limit signs and traffic frequently travels 40 # mph. There are several people on the block. Thera are three E apartment complexes - Pecan Creek, Mulberry Place, and one on the R north side. People are frequently entering and exiling the complexes. s Kay asked how many houses there were on that aide of the street. ar' LeBlanc said it's mainly duplexes. Kay asked It there was onsets parking for all these establishments. Ltelane maid yes, in fact, that is the reason why the owner of Pecan Crook apartments was j interested in signing the petition. People park at the edge of their driveway hampering visibility. ABIO396 } ' ~ j •/b ewo AOe)." 71 PP6d [4 19 r Traffic Safety Minutes April 4, 1994 page a Gore said she wee concerned because most of the signatures were obtained In July. Now residents may have moved. Leblanc said part of the problem was that the petition required signatures from property owners and they had to be located. Bacon asked how many single dwellings were on that block. LeBlanc said there are hawses and there are duplexes. Bacon asked how many houses on both sides. Leblanc said < on the north side, a total of 20 on both sides. Devine said she couldn't tell why they wanted no parking unless it was because they were having tiouble magi as they exited their drivwaya. Leblanc said the street is heavily traveled because it is a quick exit from University to the campus. Bacon asked it having no parking on one Bide would give efficient room. LeBlanc said ■inee there doesn't look like there will be sidewalks anytime soon., it will allow these people to walk freely { back and forth. it's a concern too for people that are packing 11 there. Than also In the case whets all M "le going south f toward sagle haw no parking on one side or the other. 11 Casey member said he agreed with Mr. LoBlsno. There are cars i t s parked on both sides of the street. He has almost been hit. One ° side with no parking should be fine. Clark said staff recommended approval. They are recommending Bw00 a.m. to S100 p.m. Parking would go back in the evenings. Devine asked it that was both sides. Clark said no, just the north side. Dotson said that students aren't the only ones parking on the street. The funeral home has several of it's visitors parking there too. the strut is so narrow an emergency vehicle probably t couldn't get through. Ningleton asked if this wouldn't be another situation where 24 hour warranted. Jackson agreed. There is a lot of people no parking is that park in that area of town. They won't move in the morning and % there will be problems in the evening because of night tine parking l for the University. t 'Devine said the safety issues don't go away just at night time. Dotson agreed and said the funeral home has evening visitations. Leblanc said the reason for the limited time is that there is not a oblam after S100 p.m. Most of the students are out of there by }f 4A - SIGO p.m. Jackson said the commission just made Bernard strut 24 hours and this is a similar situation* it's just around the corner. Oft strut pasking is available but it it tills up, you still have the same problw as in the day. You will still have ■ problem with the overnighWe who are not going to be out by SeOO a.m. Devine said Abb00396 j f u =apt. w♦ r% Traffic safety minutes April 4, 1994 " page 9 r you still have that south side and there are safety issues. Core asked if they would have a problem with 24 hour parking. Leslano said he had rA objection. .Kay asked it there is enough offsite parking for the duplexes. WSlano said yes. Clark said the residents and owners would have to be contacted because they s1946d a petition that stipulated a time limit. Kay said all the pwole who signed this petitioned did to thinking it would be iron 8s40 a.m. to 3100 p.m. Jackson said the cosad.asion could recommend it for 21 hours. It they oppose it, they could go before City Council when it's presented for an ordinance. Jackson said it would be remiss of the comisslon to use a different reasoning the when blocks away on Bernard there is no parking on both Jackson said he believes there is rot enough parker; at the oak Street Apartment■ and there will be problems. There will be no ig parkinq on both sides of the street on bernard where parking will be allowed on the south side of Mulberryp so, there is an 0 ooppppoortunity for those folks who live In the area to park there.' If they have all the parking taken up until Mo a.m. In the morninq, that's going to keep some of the students from parking there.' It will be easier during the day. That's not going to be shooting k + them down. Clark said staff can work with them and get a recheck. It they I ' aren't in agreernt, then staff could bring it back to the { commission, staff will go ahead and submit it to Legal for an r ordinance. Jackson said he thinks when !t gets into actual usr f ct they'll like it. Clark said It L631►ner and Rsmber will contact as many as they can, staff will contact all property owners. 1491ana t and Rember both agreed. is Rembor said the only houses it would affect were theirs and they zr agree to the 2e hour parking. All the others are apartments. ITAi1 MOOOMPOZD1 Approval l ComWtsSIURSRS1 Jackson made a motion to approve 24 hour parking on the 3 north side of the 600-800 block of Mulberry. Devine seconded the motion. Motion passed unanimously. 3 G rl 1 A2900396 i Y 1 -T_ -low .rte . 71 Traffic safety Commission Minutes July 11, 1996 LQ u Page 3 ITZH 12 IQ~BZRD~IFO DaatfNd ►A4 2~ roe Clark present J the request, He said this has been before the comisaion a couple of times. The first time it was presented everyone was for it, there was a recommendation to go to 24 hour parking. The petition circulated mentioned B hours, staff went back and notified thou that showed concern about that. One was the funeral home (Amer on South Carroll Boulevard and Ben and Paula l Wallace in the 600 block of Mulberry, i Casey Rember is present and people from the funeral home are resent to present their ease. p Casey Roober came forward to address the commission. He said that he and Paul Leelano put together the petition. The parking on both sides is dangerous to Parents, students, and people walking back end forth to schools He goes to North Texas and has seen near misses happen, It was ok until the no parking was to go to 24 hours. That has tan a tossrs disc i discussed with La Worsenhis concern. No issfine said with pus{►ing it back for his funeral home. The /usukl'y do the funeral hams anyway and would be giving the tickets. If not mistaken, the police ~ can allow parking for a tuaeral. Both are in agreement of working out the Situations it is a very unsafe road with cars parked on both sides of the streets Lars, Anderson, schmlts/Floyd/Anderson Funeral Home, can forward to I address the commission. He said student parking has been a problem t for years. Rio only concern is conducting buslneea. Visitation ) periods are at night and occasionally the overflow crowd Will park ! on Mulberry streets This o.:curs anywhere between 4100 p,m, in the afternoon until 1000 p.m. services are also conducted there. If the Suauki's are going to enforce this, they will be escorting the traffic anyway, He is present to find out hour the enforcement is gof o occur i ng t and who will who they are for. He is for it that, eeds hours of restriction and f parking on the street. Gore asked Captain Dotson to address the issue of funeral home parking for services, motorcades, etc. Dotson said there are other people to enforce that during the day. The ordinance needs to be clear. You could have "no parking" and not write tickets to people attending a funeral. It needs to be either no parking or the no } parking needs to be moved back, The funeral home owns a house or { two directly behind its that's something that could be looked at. No one would park there any other time during the day. He would hate to See a stipulation of no parking except for funerals. You would wind up with people telling the judga that they were attending a funeral when in fact they weren't. It is a real narrow street and they do need soma relief. There are soft of the areas that don't f have sidewalks. Accessibility to emergency vehicles is his real concern, The Police Wrtment can handle It tither way, He would rather see it moved back a distance toward the college rather than limit parking to someone attending a funeral. You would almost have to sit there and watch to distinguish the differences It needs to be one way or the other, especially in the funeral home areas He is In total agreement of 24 hour parking on the remainder of the street. i Traffic Safety Commission Minutes July 11, 1994 O~ y Page 4 i Devine asked how much it would need to be moved back so the funeral home would be ok. Anderson said an stated, they own the immediate lot to the west of the funeral home which is 600 Mulberry, back to there doesn't relieve a whole lot. He could live with that. It's the student parking that create a problem. During the ewningsp there is not much there except resident parking, If the south side i of Mulberry was available for parking versus the north aide, it i f weld be sufficient. The court house across Carroll Street takes up parking too. They use his facility at times and that slim nates some of his parking, it's a hard one to figure. No has maybe 20 services a year where a large amount of Mulberry is utilized for parking which is not any, You tell folks attending services that they Ave hto park somewhere else, that puts them on the defense. He has had people may they had to park ■ long way and asked that theyy provide more parking. Mulberry has been functional for them, rolka not going to the cemetery park on Mulberry so that they can go as they please, Devine said the original petition didn't have a 24 hour stipulation. That woulwas not 24 d serve the eveniinglservices. Tbetter? whi he would no" tyes. utilize Mulberry street for parking. u Gore said evening services could utilize the court's parking across the street, Anderson said you have people who have to walk across the street who are elderly. He has availability to park approximately 75 cars on his lot, That fills up at the majority of j the services. They don't always need Mulberry but people attending most services park on Mulberry, That gets into the 8 to 5 situation. Half way down that block would be sufficient for him. Gore said she didn't think that you could designate that, If the ? street was left general parking, you wouldn't be able to use It anyway, It would be taken up by people who normally use it to go to class, He agreed, but it doesn't always fill up all the way down the strut. Singleton asked where his people park when the street is filled. Anderson said that doesn't haMo n that often. Singleton said that is her concern because these people are parklnq somewhere ales during the days Anderson said student parking does not fill up parking on both sides of Mulberry, It gaps, singleton said there would be just a few spaces not a whole lot, Anderson said in the summer time there is plenty of space. Singleton said for the night ; services. Ne said that's right. She said during the day you don't have that parking available. He said yesp unless therm is someone parked there. St's not solid student parking. Singleton asked why couldn't they park In those places at night. Me said they could. Ne is just trying to acco maodets his oiientels. Singleton said If Mulberry was made parking 24 hours, they would have to utilize the same spaces that other patrons are using during the days He agreed, Devine said the reason the vommieion voted for 24 hours was that pee Ie would not have movVA by 8100 a.m. Is there such a thing as i paring from 4t00 a.m. wbeaevsrp and just tow or give tickets before 9100 a.m.? Dotson said you would have to have it specified to tow. Clark said that would have to be part of the ordinance. Dotson said the Legal Department is shy of towing. Core said the reason we went i E P Traffic Safety Commission'Hinutes djj y 1 July 11, 1994 Pogo S to 26 hours is that most areas are stipulated that way. Ka said the funeral home said they need 20 nights a year. Anderson said that was a guess, Kay asked why can't they be accommodated 20 times by allowing parking and the rest of the time no parking. Isn't that easier than trying to determine exactly how far back on the block to designate it, What if his lira called the police department every time they had a service at night. That's only 20 times out of 16S days a year. Anderson said they have visitations, romarys or family gathering type services for 90% of his clients. That usually involves evsning services. Whether that particular service will have overflow or not is hard to determine, it he starts seeing hie lot fill up, he can certainlyp call the police department. His point is that no parking will atltIs access to the elderly clientele that they Aervice. He is willing to work this i out. A lot of residents can find parking for themselves. He is concerned of not having parking available for his business. He doesn't have more concrete figures. it is a case by ogee situation, Kay said you feel like it is 20 times but you don't know which of chose times will create an overflow. Anderson said there are some he knows that will. Devine said she went to a funeral in Cleveland and they had a parking problem too. They were given a sticker that allowed, them to park in no parking spaces. Would that be unfairt Dotson said that I would ba fair, Anderson asked if there was such a thing ss designated business ' parking. Devine said you are using a public street and a publlo street can not be designated for a private business. Devine asked "s if a designation sticker was made available, to be given out by the funeral home, would that be sufficientt They would have to cheok in with his first. Anderson asked how they would know to do this. s Devine said at that funeral a lice officer passed them out. Kay said you thought you could estimate when extra parking was needed. One of your attendants could pass them out. Dotson said personally, he would rather see one side no parking as to see these type designa~lons. It's hard to enforce. Anderson 1 asked it you park on the right hand side of the streets you must be { facing the right side. The midswalk is on the south side of the street, If there is parking there, hopefully everyone would be lacing the funeral home. There is not that sung students this time of the year but during the winter they all start west and work this way. Gore said the south side is parking, Anderson asked if the north side was what they wanted designated no parking, Clark said ! yes. Anderson asked it no parking could start at the 600 block and go West, there would be no problem mince they own that one lot. Clark said a no parking issue should be as simple as possible, When ou sake stipulations, it increases enforcement requirements and heavily ispacts the police who are not staffed to handle the enforcement. The south side is still available for parkings In looking at the letter sent to Hr. Anderson, it doesn't mention that which he apologizes. That is confusing. Staff should of been more speo!lios Having a little indentation at that corner is not positive. The intersection is where you have the most movement and 1 ~ .WM f , ,P" h" ► Traffic BaPoty Commission Minutes / 1 July 11, 1994 i page 6 ii needs the clearance. That would encourage pockets at other areas. II you are talking about two-three cars maximumr you othery don't gain that much. Chief Jackson mentioned how difficult it would be to qtL a policeman there at 8100 a.m. to flush people out. Staff Peels that 24 hour parking is the best and simplest to enforce. It the residences and businesses need parking# then maybe the 8-5 p.m. stipulation is what's needed. ten and Paula Wallace at 716 Mulberry use the other concerned party. They were invited and they haven't attended either time. Mrs Anderson seems not to be in real bad shape, dtstt recommends 24 hour parking, it you went to a sticker system, that would have to have a specific ordinance citywide for all funeral homes. The real need is to have as many people as possible, Atmber came forward and said it is a dangerous situation having parking on both sides. It is very cluttered. The problem is really over by lion p.m. The students have cleared out. Parking has moved back over the extension of Welch. He was never for 24 hour parking, but whatever can be worked out is fine. It is really'a problem in is d finitelysnotsgoing are parked back the to C rning. In the Then he fall any parking Spaces. Anderson said It there is available parking on the south side, that t !owns there will be no parking down Mulberry because the students will till that up. As tar as his corner of the funeral home and one ' lot behind them that is access approximately of 8-9 vehicles and n could use that if possible, Devine asked it the funeral home is on the corner. Anderson said j x yes. D*vLne said she was uncomfortable about assigning parking on a corner. That is real dangerous. Gore said you cannot allot parking to a private business on a public street. If the street is made no parking with the exception of what Mr. Anderson is asking for, those 8-9 spaces are not going to be available. It parking is i allowed to continue on both sides of the street, it will be extremely difficult to got the large fire vehicles around the corner and down the street. for the simplicity of enforcwoent, the department Is working a biggor area with basically the shoe peoplo as 5 years ago, the commission should not add to their burden. There is no way of enforcing stipulations with the current site of the police force. Approval of 24 hour parking on the north side of Mulberry IMTAt1 11=00IBSgMfDlOs OOIDiI88ICW8RS1 8in4leton made a motion to designate the north side of y Mulberry no parking for 24 hours. Devine seconded the motion. Motion passed unanimously. ti. t j a ~ ! .si waxy i WELCH t t D I i, BERNARD i as z 0 x ~ c ~ r x; -y W Z w s } t'w -hC C t DENTON a r z WILL- ;o IAMS L ' CARROLL rah BLVD. i PIKER y 11 t f.' Y ' • ,I r" --CITY COU ~ NCII, E R' ii- I r~l t lll' 5 % 6 i 4 f o t, G; r P y a U Mx I ~ •4ra r, i ~L 4 Vin! _J .r WW CITY COUIICSt• REPORT p[foviT A"lt~u► Date R-2.9~ DATER July 25, 1994 TOR Mayor and lumbers of the City Council IAOMR Lloyd V. Harrell, City Manager SUBJECTS No parking at the Denton Municipal Complex BTZ~?1CL ~ Approve no parking at four different zones as indicated on the attached map. Tgtfio Safety Cbamission has reviewed this request and recommend approval. $V1iMAAY / E11CXfl ROUtQ~ Bruce Hennington, facilities Manager, request four no parking zones at the I complex to allow pedestrians safe access to the facility. The major reason for this is that the complex also houses the Worth Central Texas College. Students who are attending clasps occupy much of the parking, This has created soa» problems at the complex since they were already in the complex when City staff moved in. Recently, Human Resources and Personnel services moved to the carThe Police and Municipal court departments will locate there in the near future, Handicap'spac g is also recommended to the south of Hickory# directly across tM Polis laparkinq Lot ng tnorth he d mid* of east Hickory just kit of the access to there. of the no M ng also considered 8 OA OROIIPa ssee•Mr 1 HuISaS1 Resoureee, Personnel Services, Police and Municipal Court d North Central Texas College, students attending the college, Morrisooklllinq, City of Denton personnel, and citizens visiting the complex 1-I~TL de a ea Provicost estiimatediat approximatt; y $500.tenanh, and visitors to the _ plex P FULLY S TTEDs arre r Prepared byS Cit Manager. f r r s: Tr ansportation i Approveds ~ r D oto Engineering i Transportation E j I UUT MsaoRAxovM 2od7 a 199 DATEI July 451 TOO Rick svehla. Deputy City Manager j Jerry Clark. Director of Engineering i Transportation t ►AOiI ~ aDitJECte Ho parking at the Denton Nest Municipal Complex for y, tour sonu at I nq Bruce Hennin4t ons to allow ipedeetrians aater00essetono the to laoilit the ONO troep OR rCentsal Texas The major reason for this is that the complex also housewic of the s the Northpa has the complex t created Stuo6ents who so" problems at the complex since they occupy were already In has created d mesa p when city staff moved in. The Ro"Atly# Human tasources and Personnel services Nov" to the complex. POILce and municipal Court departments will locate there in the near future. The Inclosed map describes parking. the college uses the south end of Lot A and parts of Lots C and D. This revisit addresses no parking sense at the following looatLonsw The first no parking location in in front of the entrants at the 1. west side of the triplex, it provides access mainly to Human Resources, Information services, and the Colleges IA r 3~ The second no srking request is directly in front of the playa which services the entire complex. It is only a short distance from Railroad and Nest Hickory intersection on the north side. 13 the next no parking cone is in front of the court complex entrance ' r . on the north ride of Hickory." lured t The last no parking request, which staff recommends to be po yellowy is at the iv way entrance to toot 0 on the south ride c! Miokosy curt cut of the main driveway. This it to protect the line of rite for delivery exits. Additional parking restrictions may occur on Railroad and Hickory. Howsverwsale approach is to let this syste~ a continue t ter v la00 that a[ the fu no! ptopo~ on can be quality based so a j esotions and perceived needs. The Traffic safety Commission reoommended approval at their July 11th meeting. r y H a ~ 5 ATE003DO r. ..1 w 1 pQ~1d1~ m t2 S A Z 1 mete'~~-Z' Traffic Safety Memo J 7 June 29, 1994 page 6 . NO -PARKING AT DANTOR~BT MUNICIPAL CWLZX { inclosed is a memo from Bruce Hennington, facilities Manager. Nis letter addresses four soaes where no parking is required to allow pedestrians to safely access the facility. The major reason for this is that the complex also houses the North Central Texas College. students who are attending classes occupy much of the parking. This has created soma problems at the complex since they were already in the complex when City staff moved in. i Recently, Human Resources and Personnel services moved to the complex. The Polics and Municipal Court departments will locate there in the near futures The enclosed map describes parking. The college uses the south and of Lot A and parts of Lots C and D. This request addresses no parking tome at the following locatlonst' 1. The first no parking location is in front of the entrance at the west side of the aomplexs It provides access mainly to Human Resources, Information services, and the oollege. 4. The second no parking request is directly in front of the plans wbiob services the entire complex. it is only a short 4 distance from Railroad and test Hickory interseotioa on the +r north side. 34 TM next no parking zone is in front of the court complex entrance on the north side of Hickory. 4s The last no parking request, which staff rtcomaends to be painted yellow# is at the driveway entrance to Lot C on the south side of Hickory just east of the main driveway. This is to protect the line of site for delivery exits. Staff wants the commission to also consider the handicap spacing to the south of Hickory, directly across from the Plata, and along the north side of Hickory just west of the access to the Police parking , Lot s, and to the east of the no parking preViously considered r i there. `C Additional parking restrictions may occur on Railroad and Hickory. Howeysri the approach is to let this system continue to evolve so ! that the future proposals can be quality based so as to bays long term luting affects not based on emotions and perceived needs. Staff moosmends approval of all these zones as proposed.. r. A=Z003DB f 1 %VMPW T'k- TOG Minutes - July Ile 1944 DRA ITIN 06 NOPARKI~~TTHE DENTON MUNICIPAL COMPLErtTHE DENTON MUNICIPAL COMPLRXt u Clark presented the requests He said this complex is located at Railroad Avenue and last Hickory street. The building is the old Knora building that was dedicated to the City. Human Resources and Information Services are currently located at the complex. The Police Department, Court Clerks, and Judges are to be relocated there soon. There are two tenants in the building. The North Texas Community E College is located on the top level of the building and their entrance is on the west side near Human Resources. Morrison Milling occupies a space at the northeast and of the building. Their parking and entrance is on the northeast side of the building. Other employes and customer parking are located on the west side of Railroad Avenue in Lot A and on the southwest corner of last Elckory in Lot Cs The Police Department's parking lot is located at the southeast side of the building in Lot so More parking may be available later. A line of sits problem exists at the corner of the entrance to parking Lot C and last Hickory when vehicles park along Hickory. Yaoilltioo Management proposes no parking at 41) the east side of Railroad Avenue at the DKC west entrance, (2) along the north side of Hickory street at the main DMC entrants, (3) at the north entrance to toot c on last Hickory west of the handicap parking, and l4) on the north side of last Hickory at the court and police p, rtaents entrances Students attending the college have been parking long periods of time at the entrance to Human Resources on the weet side along " Railroad Avenue. No parking is proposed at this entrants. Parking " is available to them in Lot 0 on the south side of east Hickory street. r Handicap parkinngq is ■lro addressed, R&W!cap spaces are proposed for those visiting the court and polies areas along the south side a ? of the building on the north side of last Hickory. other handicap spaces are available in Lot C across the street and on last Hickory in front of Lot Co ^ Duncan asked 19 Morrison Killing had adequate parking. Clark said Yes. Devine asked if Morrison Killing was aware of theae no parking requests. Clark said they are tenants. Gore asked if there was enough staff parking on the west side. Clark laid yes. Dotson asked if there would be any 2 hour parking limits. Clark h said there will be some designated parking but will be 3 to 6 months away. ETA" RBOOMMBNDBDt Approval CONXIBdIONBR/t Devine ■ade a motion to accept staff's proposals for no parking on Railroad Avenue and Bast Hickory at the Muniolpal complex. singleton seconded the motion. ~ Motion passed unanimously. A11O03P1 4 1 't S wool B°n - Gp+ KCAL Eaa Oak StraaPAKIliONLY t t a a 1 t. ALL K IMKI l ` ( II \ Y i N lan+lsa t11LLM e i OFFICIAL CITY 0 f BUSINESS ONLY f Btu*pt tse I Lets1N st 11111111 M ~ C' ~0~ LOT B ° ED M a I ala ~ - w " Ea8t H I c k a r y Strtat i va" MUG POLICE = BLDG » CD PARKING t 604 E. HICKORY _ OILY avo~rw rMxti P C MAC Y i 1r~ FKL111NT SATE JM 2A 1991 ■Wray+o9.+'n"~'°"'".»'~`_`.~.---- 4 r i I EsuRCOCi1dtD1MAlDI '~f~r~0. q-mss Apendalte~ 6e~7 ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AWENDING PORTIONS OF v CHAPTER 18, ARTICLE III, RELATING TO THE DESIGNATION OF PARKING J SPACES FOR THE EXCLUSIVE USE OF DISABLED PERSONS UPON PUBLIC PROPERTY; PROVIDING FOR A REPEAL OF ANY ORDINANCE IN CONFLICT THEREWITH; PROVIDING FOR A SEVERABILITY PROVISION/ PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $200.00 FOR VIOLATIONS OF THE PROVISIONS HEREOF; AND PROVIDING FOR AN EFFECTIVE DATE, THE COUNCIL 01' THE CITY OF DENTON HEREBY ORDAINSS SECTION i, That Sec. 18-109 of Chapter 18 the code of Ordinances, Denton, Texas, is hereby amended by adding subsections 21, 22, and 23 to subsection (a) of Section 18-109, to include additional parking spaces for exclusive use of disabled persons, 1 said subsections to read as followsi (21) Three (3) parking spaces at the Denton Municipal F Complex, 60A E. Hickory, on the north side of East Hickory, tt east of Railroad Avenue. h (22) Three (3) parking spaces at the Denton Municipal Complex, 601 E. Hickory, on the south side of East Hickory, east of Railroad Avenue. (23)` Four (4) parking spaces at the Denton Municipal f' Complex, 601 E. Hickory, in the parking lot which is south of the southwest corner of the Denton Municipal Complex. BECTZON ii. That all ordinances or parts of ordinances in f0rca when the provisions of this ordinance become affective which are inconsistent or in conflict with the terms or provisions i contained in this ordinance are hereby repealed to the extent of any such conflict. SECTION III. That the provisions of this ordinance are separable, and the invlaidity of any phrase or part of this ordinance shall not affect the validity or effectiveness of the remainder of the ordinance. SECTION iv, That any person violating any provision of this ordinance shall, upon conviction, be guilty of a misdemeanor, and upon first conviction shall be fined a sum of not less than twenty- five dollars ($25.00) nor more than two hundred ($200.00), and on E a second or subsequent conviction a sum of not less than fifty dollars ($50.00) nor more than two hundred ($200.00). 1 I AQon0el i ~ cafe od 7 IECTION y That this ordinance shall become effective fourteen (11) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton, Record-Chronicle, the official newspaper of the City of Denton, Te,:as, within ten (10) days of the date of its passage. , 1994. PASSED AND APPROVED this the day of BOB CASTLEBERRY, MAYOR ATTESTi JENNIFER HALTERS, CITY SECRETARY i BYi , APPROVED AS TO LEGAL FORM DEBRA A. DRAYOVITCN, CITY ATTORNEY BY( ~"tUL; /9AA4 t ' W 4' z ~ l t r . WYJW[wNnMn++rr+aw.._.. ..r..r,.... _--.....awl x~• i a a ti E i .~C ITY COUNGIII a al I.-I s 4 F.~ 1b M. t~~ e ynd.._a3 I 71 ' t~\~DOtt\OIN\TEEM.O cote 8 -2-9~ ORDINANCE NO. I~ AN ORDINANCE OF THE CITY OF bENTON, TEXAS, AMENDING CHAPTER 19 OF THE CODE OF ORDINANCES; PROVIDING FOR TERMS OF OFFICE FOR MUNICIPAL JUDGES; PROVIDING FOR A TRANSCRIPT FEE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, TEX. GOVIT CODE Chapter 390, Subchapter Y (Vernon Supp. 1994), provides that municipal judges shall serve for a term of olficet and WHEREAS, on the 26th day of July, 1994, the City Council adopted Resolution No. R94-032, and established terms of office for the municipal judge and the assistant municipal judge; and WHEREAS, the City Council wishes to codify the terms of office for municipal judges; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. The Council hereby ratifies Resolutions R94-032 and R94-033. Notwithstanding Section II of this ordinance, Assis- tant Judges appointed pursuant to Resolutions R94-032 and R94-033, as ratified herein, shall serve an initial term of one (1) year, commencing August 1, 1994. Thereafter, Assistant Judges shall be appointed pursuant to Section 19-36 of the Code of Ordinances of the City of Denton, Texas, as hereinafter amended. SECTION Ii. That Section 19-36 of the Code of Ordinances of the City of Denton, Texas, is hereby amended to read as follows; Boca 19-34. Judges. (a) The municipal court of record shall be presided over by the municipal court judge, who shall be a magic trato and appointed by and removed from office by the city council. The council shall appoint assistant judges as it deems necessary. Such assistant judges shall be appointed and removed in the same manner as the municipal court judges, and shall serve in the absence of and have all the authority of the municipal court judges as pro- vided by state law and the city charter. The municipal court jud a and assistant judges may be referred to as the city judge and assistant city judges. (b) The terms of office for the municipal court judge and any assistant judges ehall be two years from the date of appointment. The municipal court judge shall be appointed pn even-numbered years, and any assistant judges shall be appointed in odd-numbered years. { I SECTION III. That Chapter 19 of the Code of Ordinances of the City of Denton is hereby amended by adding a section, to be numbered Section 19-65, which said section reads as follows: see. l.4-658 Transcript Fee. j There shall be charged and collooted, before preparation of a transcript, a transcript preparation fee. The fee shall be"twenty-fivedollars or the maximum amount per- ? witted pursuant to TEX. GOVT CODE 530.994(d), as amen dodo whichever amount is greater. That this ordinance shall become affective im- mediately~ts passage and approval. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR ! ATTEST: JENNIFER W"TERS, CITY SECFRTARY 41 k . Bye I APPROVED AS TO LEGAL FORMt DEBRA A~ DRIIYOVITCH, CITY ATTORNEY F tC`. c ~ ~>j? ~~3r i i 9 { i y .~C ITY COUNCI'z t~ E Ft ~ 1 1 ~ ~ r r O r, ` y ~ r t ~ F~Yj it 1.-. 7 { & pro r tsti e- { ,~dlNo Q~l-025 1 Q a11~,1~...:2~ u I MYO/D!'NTON, TEX" MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXA578201 r MEMORAMDUM T0i Mayor and City Council Members JI- FROMI Betty McKean, Executive Director Municipal Services/Economio Development r' DATES July 28, 1994 SUBJECT= Union Pacific Railroad Lease In an effort to make additional parking available at the Denton Municipal Complex we have negotiated with Union Pacific Railroad f Company to lease an additional 12,000 square feet of land (Attachment I). it is located to the north of our current parking lot on Railroad Avenue and would provide 40 additional parking spaces. We currently lease the paved lot on Railroad Avenue, approximately 34,700 square feet, that runs between East Hickory i and McKinney for $1,793.00 annually (see Attachment II). There would be no increase in the rental cost to lease the remaining land. we are recommending the City enter Into an addendum to the f current lease (Attachment iii). S. Should this addendum be approved staff will proceed to explore funding options available for future improvements to the parking lot. k"1 r If you have any questions regarding this lease please call me at , 566-8306. C a }fir a t a. ~ ' ' r r (n///•JJJ _ ~ Bat aKea , Executive Dirr'e for Nun cipai rvices/Econowic Development Attachments 1738. FX y' 8171588.8200 D/FW METRO 434.2529 SEA'; C j ATTACHM~ ENT I ~ Z q wre,oa aw re rsmet r r f rwol qua II All, :r' ~}}:}}i}:'..r. v:n' ..r+.:•}.rti{:r;.~r::;+r};r,{:Lj{:j::.{:::;f'w{},ti~t;r:•.:;;;{7~'}t}J7~ (ti~F${`~S~}:~}~#~tiw+}{+~ :.;.kR{}nYr{}r{~'}r,:M1V{,•;`j,iiY}+$}:::}}:$;}~F't}}i(1r}}f: rv: }r' i+'*'}S$>ltri`~ 4 ~ I ~ b ^'r+~:r}~. ir" ~EA ~ ~T /M~.•4Y: r..'{{~;..•.?+. r'~ 4.+.. ~ tt {}:{+,y{r r{v~$ Irv + ;Tr< nv biRvL+ri}:..: t: ir.~n;.'}: i'~i}}'.i\f ?'••;}}:::r: }~}S~"'.. a,.{'G. +{ri,.~+ k':•:t•:{'yf'i::;.y;:•:•:rj;:#>~'}`(~~,,:(<!}+r•.i~;.;r?}: r:;,y}r,f. AREA 12.000 60 fT i' : ~.jri i• i r fir Afi r•:+/. ~ r :`{%;F'+,.{.1}r;:y ~{i \i2,•. / V ►~'~i ' ~y.•y• i-di e.~ r rr 6'~r~ - wr AVIKUQ ft~A9d(~®A® _ - ,l 7 EMT 144 ~ a Yf11OYM FACIFIO RAILROAD COMPANY Dfm OfNf TM s'eW S TEXAS UL 5 , ! tQf llaSt TC f4t CITT Of OoTO}L TEXAS ftK.f+ ~ ~ R)0' O"a Of DOCTOR tONTRACtf A R3 tHNt OVA" ~OVA" rt><Rrua fseaulT 4. 191 aC rLbaff•a .L149YO. LEA ~k fm a voft. - Iwo. Rn ouTLNa+... . r 1 r7 i Polder No. 1369-66 ' LEASE or 1NDVS"1AL ATTACHMENT II PAOPIATY AT DENTOm TE i• I~ This . Agr nt made and entered into this 4Ao 4.) day • of 19 by and between MISSOVAI PACIFIC RAILROAD COMPAMY, a Dela• -1 0 wars cor rat Lon (hereinafter 'Lessor'), and CITY Or DLNTON, T82A5, a municipal corporal on of the State of Texas, to be addressed at Municipal Yallding, Denton, Texas 76701 (hereinafter •Lossee•), 11 IS MMALLT AOR280 BY AND !8111329 THE PARTIES EMTO As FOLLANSr i Article Is PA2NIA22m L.OCATIONr USE. k A. The Lessor, for and in consideration of the rental to bs paid and the covenants and conditions to be performed by the Losses as hereinafter pro- vided, does hereby lease and let unto the Lessee, for the period and subject to the tore and conditions herein stated, that portion of the premises of the Lessor )hereinafter 'Premiss'), at Denton, Denton County, Texaco shown on the plat dated February 6, 1991, marked 2xhibit A, or described In the dsscriptlon, or both, hereto attached and hereby made a part hereof. The Promises leased under this agreement (hereinafter "Loss**) may be used by the Lease* for Private. and public parking and for other purposes incidental thereto, but shall not be used for any other purpose unless the Lessee has received the prior written consent of the Lessor. N. The grant of right herein made to the Losses is subject to each and all of the terms, provisions, conditions, limitations and covenasts set forth heroin and In Exhibit N, hereto attached. Article 20 I(, A. The tore of this lease is for the period of one year, comnoing on the let day of July, 1992, unless sooner terminated as hereinafter provided. N. Thersaftsr, so long as neither party is in default, this Lease I will renew itself without !umber documentatLon from year to year until tarot- Wed as provided Mreigo Saab rshewal tars will be upon the sass isms and conditions met forth herein, Lsoluding, without limitation, the Lessor's eight to reevaluate the rental as provided in Article !S below. Articl# 2. r A. %to Leases cotenants and agrees to pay to the Lessor, as rental for the use of the Promises during the lassbold tors, or any renewal tbersof, rental of One Thousand !even RM1ldred Ninety rive Dollars 1$1,795.00) par annum > payable annually L advance for each and every year, subject to reevaluation as provided to Paragraph s below. i ' Articles Of. Agreement • Page 1 of 2 CODED ' ' O76ln ft MCA, Mp. -D w Dote: JUN 18 1992 App I QlN 'r r w r S. The Lessor ear anngally roevsluate the rental base upon which the above rental is computed. To the event the Lessor shall determine that the rental paid is w longer rsproesntatlve of a fair market rental, the Lessor may adjust the rental and shell advise the Losses by written notice of such change. Such written notice shall be served at least thirty 170) days prior to the •f- tective date of the nw cestal, it being understood however that rental adjust- ants shall not be made more often than once every twelve (12) months. Article 4. aPECIAL PROVISICMa. As levee clause. The Lessee ogre" to maintain, at its sole expense, the (ones In j} the location shown on the plat heretoo g. Section 374 of Sxhibit • shall be changed to reads 1A. This Lease ay be terminated by written notice gtven by ei- ther the Lessor or the Leos" to the other party on any date in such notice stated, not lees, however, than one hundred eighty (160) days subsequent to the date on which such notice shall be yiven.• IN W12MtSS MRSO/, the parties hereto have executed this Lease as of the day and year first herein written M~tn•es NI9601lR: PACIPZC RAILROAD COMPANY 41.• V \Y Y Direct eId operations Witness city W DSMTON, TSXU , `Y N oe f { Supersedes cancelled Los" Audit No. TL 10679. Noon tusine s Ionse Toe. Articles of Agreement Page Y of 7 07924 Apend2i 15 ~t?~WiJ?VLIfl~.._..,..... _ a... u.,. Y.'.w~uiirr. F4 .)..:.hn., ~..~r1M .ads J ' r~4~ I ,a CR l I f0 Milo" ~ 1 r' 1.11' •{!r1 . • ? •7.21 1 a , l:Q:{~;} '.45 fi', of ¢;~lyy:•%Sv 4 ;{7 ' 'i7f•'S is * 7},}${; v{ f ;rM1;^,4 };.,1:?$': ai4Y G , • hl}1'l~i~ r.,+.; !•'ti r. ! iy~2 f F? r:: i. i•:.:~ i::. n{: . ! 4 •'rY yr{'4• ~L17; i '4'~ . j f l lf+f , ~ ~ ~~l i,4 ro ! r~l l!} fl Y.:Y: Y •fF•., X. {(CiL~Yk }>$?~yt:~' , i:"~lTS v{. ~n. ~l. yl Y.•}+}:i17. +~4• % .r ar• ~.1•'~:i • 'd•.,}},Y~.Y+~•:"},'%•r !f}•.. •rL~i!}. ;r• j''4rv.!l: :ki iE• ,Y ;:yx4.' Y44;7. f. T f~AILROA® AVENUE i 19 Eoof 'A, MISSOURI IAOWIO RAILROAD COMPANY O , 2 cN"q , UASE TO M CITY OF OMTON, TEXAS ~ SCALL/+100' OIME OF OKC►OR CONTRACTS & I" ESTATE OWANII,1EWSRA IgR1111AY 4,1lSI OLC F0 lift-Ol ■ L r 4 9 M 0. LUSE AIVjI ' RACE $HOWL...:r - M-;r-- 9, urll~calV11 dm111I_wr ___Crn SedlS . t)F, r :KY Fix ~ > aoeads)Na 9 , rpf 7T lrpt )rh, xvD., Apeid~N6 fzhll8lt ~ Section I. IMPROVEMEmrs. 6VI5 If is agreed that -o improvements placed upon the Premises by the less" shall become a part of the rah ly. Section 2. PRIOR RIGMfS. {1 A. This lease is ado without covenant of title or to give polsession or for quiet enjoyment, 6. this tease is made subject to all outstanding sv',erior rights, Including, but not limited to, underground facilities, rights-of-wey for highways and for power, fiber optics and other communication lines and E facilities, and the right of the tf%W to renew Sven outstanding rights to renew the form thereof and 10 proof I` such new or additional ri aRhfs; licenses of easements unto others as the tessor In it} sole discretion should doom necessary, convenient or DD Wists. in the lessee's use and occupancy of the Premises, the less" shall not i disturb, damage or inferlare with any such facilities of the Lessor or nonparties. i Section 5. PAYMENT OF RENTAL; UNPAID Rtmk. i A. All rental shall be paid in lawful money of the United States of Merics at the office of Union i pacific Railroad Company in Omaha, Nebraska, or at such other place as the lessor shall designate in writing. t 0. In the event that the rental herein specified to be paid has not boon received by the tosser within Tifffen (15) days after ihe date that such rental payment is due, a finance charge Of ten 110) percent of each unpaid rental payment shall assessed against the lessee end interest at the rate of th titan (15) percent per i Shown, shall be assessed against the unpaid rental and shall accrue until such rental payments are current and all Interest payments and finance charges have been paid. i Section a. IAXIS AND ASSESSMENTS, A. rho toss" further agrees to pay, Defare the u nil shalt became delinquent, all faxes levied during t the fit gf this lase upon the Premises erwl upon anti buildings and improvements thereon or to reimburse the lessor, either directly or as an amount included In Less"'s rental MUM for sums polo by the lessor for such ~ faxes, except faxes levied upon the Promises is a component part of the railroad property Of the lessor n the t State as a whole. If, during the lire of this lease, any %treat or other leprovement shall be made, whether tonsistinn~q J of new construction, rainifnance r irs, renewals, or recon$truction, and the whole or any portion of the cost of which is assessed aOainsl or is lairiy assignable to the Prfmtses, the Lessee Weil$ to pay in addition to the otter payments herein provided fa: (1) Ten end am-hill per cent (10-I/ri) per innun on th# amount so assessed &"Imst of assignable to the acccouuntsunderaccoounting rubs of the intersttate Convene CoAsfoe uurrint ataIM timetoalcaapital (2) the entire amount to asscsw i~0iinst or ASS124ble to the Promises when expenQitures for such Improvements are not property CMrgeabie to capital account under Said accovntwnq rules. Section S. I RI 1 . this base does t grant convey Or Transfer an ri ht to tth~ use of water under any weer rloAt awned or eraiad by the lessor %Ach oily ~ appurtenant to or otlenPse ass OClofled with the Premises. All ri I t title and Interest in and to such wafer Is oxpres ly reserved unto the Usyor, ifs successors and assigns, and tfie right ` to use same or any part thereof of be bb.s W only by the prior written consent of the lessor. I Section 6. CARE A* USE DF PREMISES. A. In t!# lessee's use end acurncr of the Pr ises, the toss" will observe and exercise reasonable pn apainst or destruct an 100 the ~em~s s by fire or otherwise, the Ussee shall not do, care surer and or ci utperieit a.rtAfirq ar about the Premises haptch rely Or fey Increase the fire halard thfrea+, The less" sIU111 not commit or suffer waste thereof or In) ry thereto and she ll not use Or rs t the use of the o sex for any unlawh,l pur40se nor create or meintj`n tf O any f4Alsenca Or t any offensive object, miller a t lessee, At lessee s expense, w ll of all tilmes k IM Preen sex in a safe, neat, clan and presentable can LOA includlnq all sidewalks and public ways located on t Premises. the less", at Lessee's expense, shell also keep the batkut1~s appurtenant to any railroad spur frock(s) on or servi,qp the Premises, fret and clear free debris, snux,f ice ono any other Substance which would or night create a Ward thereat. I!~ ~xhiblt !1 ( 015Sn1 of 5 I k re fore xppr;,cC, OP•01i B, the lessee snail not install, maintain or permit any sign or advertisement upon the Premises, duep• 14ns relating to the tessee's business; provided such signs are pprroperly installed and maintained by the lessee i and present a neat appearance. the lessor reserves unto itself the exclusive right to permit the location of advertising signs of any kind whatsoever on the Premises. ' C. In 1M event any building or other improvement not boloornQ rp to 1M lessor on the Premises is damaged or destroyed by fire Stone or other casualt~f, the lessee $hsl, within thirty days after Such hafling, remove all debris a4 rubb€s~i rySul{iIrq therefrom; aon if Lessee falls to do so, the Lessor ma enter the Premises ~ and remove Such debris and rubbish, rod the tessee agrees to reimburse the lessor, within thirty days after bill rendered, for all expenses incurred in such cleanup. 0. Ih the Lessee's occupancy and use of the Premises, the Lessee, at Lessee's expense, shall conform and comply with all applicable laws, ordinances and public regulations now or hereafter in effect, and told harmless the lessor front any failure so to do and from any fines, penalties, forfeitures or judgments resulting from lessee's failure to conform and comply with all such laws, ordinances and public regulaions. E. It is further agreed that no gunpowder gasoline, drnpmite, or other explosive, flamables or hazardous materials shall be stored or kept u the premises. Nothi herein contained, hoover, shall prevent the sloraoe of those M{ardous c°mrodnties, if any, specified in Article I of t€q Articles of Agreement, rwr the storage * oil or gasoline where same are used by the Lessee for fuel in the business carried on by the lessee on the Pram SfSt and are stored in quantities reasonable for such purposes; PNOYIO(O hoover, that in f I I such excepled cases, the Lessee }hall not store such commodities within fiftt ISO) f"I from the center line of any mair; track and strictly comply with all federal, state and municipal laws and regulations relating to the storage of such comrodities. ' i Section T. NAIARM SUBSTANCES AND WASTES. A. lessee shall c omp ly vith all fedcrol, state and local environmental lava and regulations in Its use if the Premises, including the Rlsource C serration and Aecorerrr Act as amended (KRA) and fM CoWshonsive j Environmen N1 Response Campensatnon and liaDilitT A4t, as amkn4W (CEaCLA)$ less" shall not treat) store or i dispose of hazardous wastes on the Premises, as defined in KRA, without first obtaining the l SW s written perasission. If luck permission is pranteQ the lessee shall obtain anY necessary permits and identification numbers had provide Shot Lessor the Identification nurtWrs and copies of the permits. lessee shall Iassume all i reslonsibility for and costs associated with any closure and/or post{losurs taro rowed. In .1 lice, as$$* shall not install any urd}rgroun store" tanks as defined in KRA without first obtaining the tessor's written penais if such permission s V nfed, lessee shall obtain any necessary permits, notify the Proper autt►orlt~es, and provide the Lessor with copies of such permits a notifications. Furthermore, lessee shall assume all resrs€bilitY for and shall indemnify and defend tessor against all costs and claims associated with a release or leak of any tank contents. 8. lessee hall use its best efforts and 1s41411~1t pr~t tices to prevent the release of oil and Mtardovs }ubstapces as defined In CERCLA on the Premises. tbtvithstandi00, lessee assumes all vasponsibility for the x=111 t,onn and cleanup of am such rilease and shall Indemnify and defend the lessor its offic+orrs agents and costs j aWO'CoYe it withaany such releassee. thisadvislon shhaall continue intipliyforce end effect rig dies; ofohhotther I this lease is terminated pursuant to any other provision, or the Promises are abandoned and vacated by the lessee. , Section B. OfV Ifl . ' A. the tessee shall arrange, sacVr ,and be responsible for •I! ester, Ws, heat, electricity power, sewer, telephone and any and all other rtilities and sorvi assessmants applicable thereto e supplied and/or fvrni}hod to the Premises In connection with The use of the Premises by the less" as herein provided, together with any and •I! taxes and/or . 1. It is oed thet II utilitl" and services outlined above should be separately mrltered to the tosses. In the erect Ych utilities and serrlcy are net separately metered IQ lossesLoss" shall pal a re sonable proportion of the cost of such wfilities and services, to be defermined by the Lessor, of all charges Jointly metered with other portions Of the Lassor's property. C. It is undairstood and Wood that none of the above utilities of services may be Installed or ppeermitted upon the Premises without first securing the written consent end approval of the lessor for such installations and services. I Section 9. LOS. 1 TM tosses shall pay, when due and before any Ilea shall attach to the P,emises, if the sane al lawfully { De assorted, all charges for ester, wets, light and poor furnished' and for rental or use of sewer facilities serving the Premises, a fulilf pay ter all ea~ertals joined or afflmed o the Premises, pay for all totes ant assessments, and pall in full all persons who perform labor upon the Promisee and shall not permit er surf r ant m than€C's Of meterialmon's or c; to Ilea of any kind of nature to be creates Or enforced against the Premises for 9 } "NNo Al"I no e (Xhlb raw u w9xm~ F„rm xurO,t?, xY0 dw a,v work acne or me ter,als furnished thereon at the instdnce of request or on bthalf Of MI Lessee; and the Lass agrns to ,ndemify, hold hdrmiesS, and defend, the Lessor and Lessor's property against and from ant and all r,MS, claim), demands, costs, and expenses of whatsoever nature in any war Connected with or growing out of Svc work done, labor performed, or materials or other things furnished. Section 10. l£SSOR'S PRIOR CONSENT REQUIRED FOR at11lDINGS IMPRdVEMLNiS SiRUCfURES DEVICES rRACKAG£: LESSEE NOT 10 IMPAIR CLEAR Z($. A. petalled plans for all buildings, platforms, loading or unloading devices, structures and all alterations, improvements and/or additions thereto which the Lessee shall desire to take upon the Premises or adjacent property or trackagel shall be presented fo Lessor for WSW's consent prior to installation upgn the Premises. If the Lessor shall give its consent, ton consent shall be deemed conditioned upon Lessee acg0 ring a permit to 60 such work from appropriate governmental agencies, the furnishing of a copy thereof to Lessor prior the camencement of the work and the CUT1 {once by lessee prior to the commencement of the work and the complier by lessee of all conditions of said permit in a prompt and expeditious manner. S. All buildings, platforms, lo.41mg or unloading devices, structures, and/or eaterlal Or obstruct;c of any kind erected, maintained, placed, piled, stacked, or maintained upon ,he Premises after the con"nCement i this lease and any alterations, improvements an¢/or additions thereto or to buildIT, platforms loading or Ulloadirg device, structures located on ton Premises prior to the commencement of th s to shall be constructe operated, maintained repaired, renewed, modifigd and/or reconstructed b tha Lessf; in strict conformity with lessor's clearentl slatdard entitled 'Union Pacific Railroad C ny's Standard Minimum in for A11 New j Structures and Facilities Along 11MVstry rrackf,' (hereinafter - learance Standard') as !n effect at the time of the placement, construction, operation, maintenance, repair, renewal, modification or reconstruction. C. iha lessor consents to lessee's use of buildings, platforms, loading or unloading devices structures and/or material or obstryctioas of Ang kind located upon IN Premises which are in place at tie time Lessee takes possession of the Prot: ses, or which were constructed, placed plied, stored, stacked, or meintaine!! upon the Premises with the express consent of i" Lessor under the terms of a previous lease between Lessor and lessee, but which are not in conforelty with lessor's current Clearance Standard. 0. Compliance with Lessor'$ Clearance Standard shall not relieve less" from the Obligation to fully canplr with the re"irements of any f~ral }tale, or municipal law Of regulation; It Doing understood and agre, that llessor's Clearance Standard are 1n addition to, and supplemental of, ant and all requirennis imposed brr applicable law or regulation and shall be carolled with unless to do so would cause Less" to violate an applice• law or regulat{on. E. The lessee shall not toute or permit ton location of erection of any poles upon the Premises, now Any been pipes, wins, structure or other obstruction over or under any tracks of ton Lessor without the urita consent of the Lessor. Lessor shall consider rpuests of the Less" to impair clearaltc" which fro necessitated ton operational requir"nis of the Less" but Lessor shall hot be obligated to cons"t to any imgairnent. Any neceisaprfr permission to Impair 41"nnces to which. ton Lessor phasrConsented muusst be secturr by the Lessee at its orrdeis {ssodlbya~~4ite statue Otherappuublic authhoorritycrelatlnno totsuch impeirmlrlits~tA Ill requirement S a F. Less" assumes the risk of and Il indemnify, hold harmless, and defend the lessor, its officers agents, and anpioreeto against and if am 411 injury to or death of persons or loss of or damage to properfif of tt igenis and to the Arson or properllf of any other person or corporation partlef hereto and their employees and refulting from ton Lquie's noncot!plianci with the proyislons of this 5ect3on 10 or rosy ltlnp directly or indirectly front any r irmenl of the crarwiers~ described in this Sect M 10 vfNfher the leds~a0r' had ratio therpf or consented Cher to, or whether Autboriled by a Iicab a state or otter public authority pursuant Weto or existing without compliance with the provisions of this Section 10. 6. An knower owl /fN ref of ton L#Sw of a 1014tion pf the clearance rMirements of this tease': whether such knowledge is ktwl of 1401114, Ill,not constitute a waiver and shall not relieve the Lets" of it obligation to inQennif and defen4 the to sow is of Icers, 4gents, and employees, for I4sses and claims resulti~ from such violet 00. It, the terns of tfi{s soction shall Me apply to losses resu111ng from impairments or , 401111i" created or COAStrucied by the Lessor that will not benefit ton Less". I i Section 11. ASWIICM OF RISK: IMMINITY. A. the Lessee accepts the Premises in Its present condition and hereby ass s the risk of any inturi to end depth of persons and to or destruclion of pr rfy re ulting from ton coW Lion of or any do ocis onrwherl n of upon the Premises, regardless 0r whether such) condition or defects are knowm or unknown, apparent latfent and regardless of "her such condition or defects exist at ton commencement of this Lean or at sorer later 1)ar. - ~ 4P*NO. 91/ xhibit a Data 01S1e of S ~~-S 9 VOW WMJ yr+t racy l 3 J2';. rural Appr..m, AYP•lar lessor's Proppltr•y, d, rhe,orcupat,On Of and activities upon the Premises by the,1.15Ste Mill 41"Se t4 operations end faCwi,!les to additional hatirdS; and es one of the material considerations for this lease, 1 0 1 less" agrees to assume ;M risk of and to indemnify and hold harmless the lessor as follows: 1. the 044414 assumes the risk of and shall indemnify and hold harmless the lessor, and its affiliates, their off(ters, agents and employ"s, against and from any and all liability, loss, damage, claimK, demands, costs and llQenses of whatsoever nature, including court costs and attorneys' fees, arising i from Or g(OL.;nQ out of any fn;urr to or death of persons whomoover or loss of Of damage to property whatsoever. The right to indemnify shall accrue when such injury, death, loss or damage occurs from any cool and is associated in whole or in part with, incidental to or caused by the occupation or use of the Premises,! or any activity upon the Premiss by the lessee, its employees pre0en►s, or by any person M or near the Promises by reason of any relation, contractual or otherwise, with fh less" its officers, employees or I agqeents, or austQ by lessee's breach of this lease, Except as provided in su6paragrar 2 below, the less" shalI not indw+nifM the lagsor when any such injury, death, loss or damage is caused Dy the sole, direct negligence of the lessor, its officers, enployeas or agents. I 2. TM Los assunrs all r,sk of end agrees to indelmiIV and hold harmless the lessor frgm and j I e inst all demands ls" iaDilitf, claims and actions asserted by amY person, irctuding in insurer, arif+ng out I o~or by reason of dosdamage or destruction of or to any and all inprovowts or other property (includi+p ' without limitation, rail cars and contents) on the Premises or in proximity to the Premises If used in connection with or incidental to the occupation of the Premises blt the lessee, and any and all Incidental Its or injury to the business of the less", (1) where occasioned D firs or other casualy, regardless of vhethelf caused, or contributed to Dl operations of the lessor or any negligence of the Lessor, its officers, agents or eplopyNS; macepling only loss, damage or destruction of rail cars resulting from fire caused by the sole k neg11 oc the lessor its officers, agents or employees and loss damage or destruction of shipments in the coursee oof f transportation, which shall Dc governed DY1r thhee conlraci of cam togee or (2) whore occasioned by ' water to the Premises or to property located !hereon belOnginq to or in the custody or control of IM lessee, j inclupirq buildings and contents, regardless of whelMr such damage is caeused or contributed to by the posucI locatthe ion {eS construction or condition of.the roadbed,.IrAcks, bridges,.dikese ditches or other E Section 12. TEIMINATION pI DEFAULT. A. It is further agreed that the breach of any covenant, stipulation or condition here~A contained to be Wept and Derfoorrtied b the lessee shall at the Option of the Lessor, forthwith work a termination f this lease, and or rl is the le•sN hereunder- prov ded, Dowever that he less" shall not be deemed in default f isW written noti to the less" of lessee's default and the less" wrier this lea Kg g the lessor Ms ~urn eia lad tucoifq ancuoacure thtldefault within Jovtnnt two, Itsoturi fifer race pt of Lessor's default not ce or has M0. After a default by the lessee, the lessor My at once re-4nter upon the Premises and repossess itself thereof and remove all persons therefrom or may resort to in action of forclble/oInful entry and delai"r, or amr other action to recover the soma. A waiver Dr the lessor of the breach by IN lessee of any covenant or condition of ibis lease shalt not impair the right of the Lessor to avail itself of any subsequent breach thereof. section ly. i(AMINA11011 ON NOTICE. 1 A. this lease ni be Iereinated by written +atice given by either the lessor or the less" to IN other {I party on any ate in such r* I0 stated, rat leas, however, thin thirty ()0) days subsequent to IN date on which such notice shall be gtren. of UW such ti~anatiioniaonheed vacation el d the advance. by the less", The lessor shall refund to the rental lessee, on pro (614 Set lion 14. WIC11. A. Any notice, demand, request, cont}eent, approval or am lcatloa tot either party hotel* desires or It regaired to give to the thew party under this lease shall in writing. Not ce shall to deemed to have been given to The lessee bqt Self? Losses lessee personalllf or by nulling Ihe same postage to the Less" it the Premises or the last address flfl0wn to the lessor. No►Ito may be given to Tfe lessor repaid, nlailrgtrthe Nte OM,M pos4go pprtepaid to 1,A~ office of the "Mral Director, Contracts It Roil (state, son 12000 1416 oodge 5 Nebrasb 601 T9. 8. daFatal notices sihalthe l ba ibtedertified cePostal rtified return receipt rMosted, and such MTica shall be deemed given On 1 1 ' Sp/udliMo, y ~ 0 C9 Agegdlf ~ o)agg itof S Sin i /Ir wool iOrT ippr~,eq, !vD•t!r lion 15, CONSENT, Mhefevef the consent, approval, 1udrent or determination of lessor is required,or pofmitted under this tease, Lessor shall exercise a6m faith and reasonable Minoss judrient in ranting or withholding such consent o approval or in making loch j ni or determination and shall not unreasonably withhold or delay its consent, approval, jud"nt or determinat on, Section Ib. SURRENDER: ABAAOOIMENf: VACATION OF PRE111SES: REMOVAL OF LESSEE'S PROPERTY. A. rho tosses, agfeats that upon the expiration, abandonment of Premises by Lessee, or sooner Wail do 1 Of this lease, the lessee will peactablr and qu utlil surrender possession of the Premises to the lessor , or the lessor's successors and asst ns, without Lessor gin rig any notice to quit or demand for possession, tossee't non•yse of that Premises for a purposes described in Article I of the Articles of Agreement of this lease continuing for thirty ISO) days snail be sufficient and conclusive evidence of such abandonment. No later than fh !P4611i, on or tor mination date of this lease, thip lessee shall Ia) remove from that Premises, at ta expense of IM sIli structures, property and other mater als n01 belonging 1o the lessor; and (b) rostort the lurfaco of nd to as good a condition as the same was in before such structures were erected, includ nq, without the genorality of the foregoing, rho rarroral of foundations of such structures, the fi111ng in of alt aratiOAS and pits and the removal of all debris and rubbish all of which shall be performed it lessee's expense. If the lessee should fail to perform such removal the lessor rd perform the work end that lessee shall reiaburse the Lessor (or the cost thereof within thirty 1301 days after bill rendered. 8. In the case of the Lessee's failure to remove such structures and other proper! r the we at the option of the Lessor, shall upon the expiration of thinr (30) dais after that termination of t~iis tease 4econe An, s thereafter remain the property of the lessor, and if within one year after the expiration of such tAlrty-day period the Lessor o1Kis to and does remove, or cause to be removed, said structures and other property from the Premises and the market value thereof or of the material therefrom on rem vsl does not equal the colt of such removal plus the cops~t of n4forin9 the{ lace of the ground as aforesaid, then the Loss" she 11 r I rse the lessor for the deficit within thirty days after bill rendered. section if. PROrEctiON OF FIBER Optics. A - fiber opptic cable Systems may be buried on the lessor's pprroperty. Less" shall tolo~pgrqr~e, the attSol `f I~00-S3~-9193 (a 2/-boor Amur) to termsne if fiber ptic cable is buried anywhere on the Premises. I if if, less" will tolophone the telecamunlcatIons com an (ies) involved air nqe (or a cable locator am make arrangeeents for relocation or other protection of the ~iber optic cable pr~or to beginning any wor~C on the Premises. S. In addition to the liability terms ♦isewhere in this tease, the lessee shall Indermlfy at _4 hold the tessor harmless against and from all cost, liability, and expens wNfsoerer t lading without limitation, attorney's feats a court costs and expenses) aris [rig out of or in any way contributed io by an act or (mission o the tossed, its contractor agents and/or amplgvio", that causes or In any way or datgr" contributed to (a) any damage to or destruct an of any telecoimiuniratllons system by the Less", and/or Its !contractor agents and/or emplove", on 4lossdf's property, (b any injw rr to or death or any Person employed by or on bo6l r of am tollacdrmiunlC-t ons company, and/or ]ft ContrKfOf$ agents aft(/or empl0y4141, on LItsor't proper! y, and/or Its contractor, agents and/or amploy"s on t ssor's property, and/or (c) any cla ut or cau90 of action for alleged tosl of profits or revenue by, or loss or service by a customer or user of, such telecomtunication companr(ies}. Section 18. LESSEE NDT 10 SUBLEI QR ASSI the toosMt In",MI aqr"s rot to let rt~o !Meest the Premises, in whole or in Irt, or to esfion this lease WItW rolwntarY, by opatrafjatooftliwLa otRerwisai witfigu uck consintrin ifvrit a$s girltent of this Lease, whether option off, the lessor, shall tominate this Gale. n9, otialt be ebsolutN y void and, at the Secfion 19. MESSM AM MIN. Sybjecf to the provisions of Section 18 hereof, this lease shall be binding upon and inure to the benafi' of the parties hereto and their respective, heirs, oxecufors, administrators, successors and assigns. j I No 9' t AI*I fith i oei~= ~1 $ i rraw of s E i w /n.aad ATTACHMENT III UNION PAgFIC RAILF40AD COMPANY CONTACTS a REAL ESTATE OEWTWNT Rmm FRM J avcn t AM FACUM 0. WOAW 1 RM I IS 11600001 VFW D006 CfC"M WATT Ow1K wd"WA W F. J. LHAWKO 44081Fi vu 0060 roa 11~I FAX 14M V1 SM ynv May 9A 1994 ~dM~rs~►~tgir~ Art ttFAernl W 1o18erF 1149-44 z . , 1111. M~sy 9ugu.a ~ ' A trlatotrstlh &$$Latest /asilitLN papartaent city of aesteaalwaailiu~ 3 3 162 1 Deaf me mage"I III This is to reapoose, to year Lotter of April 29A 1994 regneating to 10480 smitional ,rape ty for perking in Denton. I referred your request to lease additional parking apace to "1 10041 t : } operatlag par owl, They have Lalicatad that pascal 2 which eo#llra the property awth Of fact Sit" •ersot la te"Ired tot oar facilities wW use, kerswe, treat to will be b allable after tho track servirq the Hoots building j is resew we aspect this work to be eapleted la July at the same time we 1 ratusfisk the Teat WRImmey Knot otoooiaq. i 1 bew pr W" a ""I ital sgr+rpnt tehloh will add Octal is to your ; plsting lea" etteatita he"ot It 19940 please arrange for t+ttecutloa of this "rNwat 40 returo one Copy to y tole by Mords, It you haw any questions ` plea" 9"1 free to oaltast me at 403.271-4818, Sint:arslyF ' Senior Manager-Vaal Estate AW" .x,. i ru Bupp. 861719 Form AQQCOV04, AVP Law Fore 30 A"It me. 1433" relies M. 136"6 TYI6 BUPPIAMIMTAL ACUBBMW is made 96 Of the day Of 3 19teed between M16OMI PACIFIC PAILWAD COMPAMTo A corporation of she slate of Delawro, (berelsafter the Lessor) and the My OF jj DBMTOM, TS1W, a waleipal corporatiom to be addresoed at M ALeipal Daildieg, Denton, Tessa 76701 (bereinafter the Lose"). UiCITALBS By instrument dated May 76, 1993, the pasties breto or tbeir peodstossora in interest (if any), entered Leto as ageaso mt )beceie the 'Basic Agreement') identified so Aedtt M6. 143360, oveort" a O"U" lot located at Ceatos, Texas. The parties ear desire to modify the $"to Awsommot by Lmoreasiag tAt area un66r lease. AGAZIMMs MOM, TIDiR PW# it ZB AORM by and betwees the pertiss heroto tee follower section J. 6DBBTIMIOM OF MIN The print dated May 4, 1996, attacbed hereto " Inhibit ho sMI1 be and hereby is substituted for the print dated febressy 40 1991 attache to the Basic Agreement, and from and after the effective "to berets whw9it tM toes Promisee is used in the Basle Agreement' or say ameadment or supplement thartli (if any), Bush reforen66 shah be 40644 to rifer to this Frosts" Be shwa to Bxhibit As beret* attached. i section its ADMIMIBTUTIVB MAMDLIMO emu" Upon orecntioo and delivery of this Buppleretal Agrs6mset► the Lsseea shall pay to the Lessor an ad"mLstratlve bawling charge Of Two Raise Bellaee- (0700.00). Bectlon JJi. BF/BCTIVB DATB This Bupplamental Agreement shall be affective as of Aege" 10 1994. i r~ section 1V. AGAISHOUT BUMMUMTAL This agreement is supplimostal to the Basis Altoomsmt, AS, Aarels amend6d, and oothinq hotels eostalned shall be construed ai ame"Lsg k modifying the came except as beteln specifically psovibd. No. j rage 1 a1 , care .91 VK- R owl eupp. 86323! yore Approved, AVP - Law IM MITMNU WUAWWO the partied b*reto hdre eauNd We WpplMINOW Agreement to be executed an of the day aed year lLrdt YerelaaAo" w Lttee. 4 witneeu )USS OMI VAcitlc fAILM D cowuy az~ Ne1os Meager-feel Mdtete 2. WLtnesse "m On OF OBNM# Tw" Y title) i 4 it % 1f , 4+ pa~aNa -D E rw. 2 ~ , 1S { a~ ..ter. syil r 1, } f~ r 7F I l' E f s pp All r { y * ? t wr rMar i IO ff.►MM .I f L $:r'Y' r r \hh 'K n ••rh" t }S+~!,. ,S Shr h•.hh S r1r+{ ~6r y.S¢Sh I . _ ~ r}~f~~~.. ~3~+v r~~h'`i '?'kSY },A: ~{`+~?,~;rp.:.•.~•~, „Sr, C~,y^}, ~`7:y4 iiX ~{rk,,cf }-0r~~S~~i',. ~R ,~~1!I~SA~r. y~ry~ 1 I, ~ I r XX nr~rf+•y, F ~ ~ ~i 7:.. v iti II i r. . '¢Iy{h.rr4r'~h`r ~y i Y r ? } 5:. y"1" r.~:.. .r h~, ti` ~i ~rN r h~''~ r I r' h .2ti fir #•S,.f }hr fi. r :rn: rh h hYv. \ 1 SSF..: ? h r+i : M f h < \ h +h,hth~rn~+r:{.`r^rr ~~~4~fi.}F~+ Y. }':Ys>•~~.~~~ii:f r~r{~?:r~•..;'~+Iti tihs~`w.~.iYi l f h AVENUE _ f4 RAILROAD h1 r L' I 1 ~ ~ try. s , • ~ t. t r Y- r: DES' Lyw~lt 'A' 1 YHi0Y2I PAGN40 AA1lAW aeWANY 41' "Olf i DCmT6AL too 'r LEASE to " City Ct K%70& fEXAS v i of a OF P~ :R CONTRACtf b ItAL Elfitt JHIe ~.}IEPAUA 1111 fdC f<tl 21'•:1 w r f L r/= 1f a J, ,i, 119 r^~-~1 1~~~ LEASE uEA SMOG- t.~ h.4 l ~fl! 1w0. All outLMD.,«...w+.....+ w w rr Owl 1 1 M - -9 /so//S 4 ORDINANCE NO. AN, ORDINANCE OF THE CITY OF DENTONj TEXASo AUTHORIZING THE CITY MANAGER TO EXECUTE A SUPPLEMENTAL AGREEMENT BETWEEN THE CITY OF DENTON AND MISSOURI PACIFIC RAILROAD COMPANY FOR ADDITIONAL PARKING= AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSt SECTION 1. That the City Manager is hereby authorized to execute$ on behalf of the City# a supplemental agreement between the City of Denton and Missouri Pacific Railroad Company for additional parking at Raioroad Avenue, a copy of which is attached hereto and incorporated by reference herein. 88~ ONI ii. That this ordinance shall become effective immad- f Lately upon its passage and approval. PASSED AND APPROVED this the day of , 1494. # BOB CISTLEBERRY, MAYOR ATTESTt r JENNIM NMERS, CITY SECRETARY Sys APPROVED AS TO LEGAL FORM t t.' DEBRA A. DRAYOVITCH, CITY ATTORNEY Syl i i ~ s { w ECITY ~INCOUNCII,~ --1~- I } rl" d Y4 7 r \ 1 1 {f r I L f 1 C I, E '4GM~dsl 1D CITY o~ DlNTONf r'"A$ MUNICIPAL BUILDING/ DENTON, TEXAS 76201 / TELEPHONE (81;p) 58t3,93p7 Office of the Cfty Maaayer %y MEMORAND U1VL Tof Loyd V. Harrell, City Manager ~+l Rick Svehla, Deputy City Manager DATSf Jul { t Y 27, 1994 8II8JSfJTf Resolution Su , i of Trans Pporting I3T8A Grant with Texas Department { • portat on ' a The attachad resolution i' Y' w +p1 'l our submission for the sprinklermaystemaat Denton NTestiagmantiBTor A 1 2 „ NV 1 ateweek orisa a the project we briefed the Council on during the ~r r Cr r As we indicated then, we think ~X since It is an historic bvildinis project might have a locatedr on tion en ins g• It would also chance g ering and planning 'Ise our major thoroughfares. functions, and it is If there are any further }K answe at questions, i would be y ,y Your conveniience. happy to try and F t OFF- i J C Sve a t Deputy City Manager RA s bw r :p AW00539 1^ w vp.i r 111 r rF' _y a {I "Dedicated to Quality Service F Iwo t~ts r s a RESOLUTION N0. SION OF A To THE A RE;OLUTIOi: APPROVINGC L OF GOVERNMENTS AND THEETEpXAS DEPARTMENT NORTH CENTRAL TEXAS CO OF TRANSPORTATION~IFUNDA CANDIDATE FOR ING$ AND PROVIDING AFOR IAN EFFECTIVETDATEN ENHANCEMENT PROG City is vitally interested in enhancing the WHEREAS the , within the City and within the north Texas transportation system region; and Enhancement program WHEREJ►S, the Statewide Tr Department Trnnapor Lion provides the y the Texas cep announced b 80~ local vehicle for [ending tranaportation enhancements on a I, be~ti in accordance with the Intc-,~godal Surface Transportation Efficiency Act of 1991 (ISTEth)) and public WHEREAS, after review by the City staff and receipt of input, the City Council wishes to designate Capitol improvements projects which are eligible for transportation enhancement program funding; and the Denton West Sprinkler System project has been WHEREAS, endorsed by Council and staff as the most significant regional transportation enhancement projects and BY restoration WHEREAS, of the a histor Denton WesicCtity Hall, Sprinkler which stem isp located; at includes intersection of U.S. Highway 77 and Farm to Market Road 426) and {E THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVESt p acnmTn?f i. That the Denton West Sprinkler bestem submitted roject, to valued a~ t~ 9 ty Thousand Dollars (SSO►o00.00)► North Central Texas Council of Governments as Denton's number one ` priority transportation enhancement program. Sant*ON 1II, That this resolution shall become effective immediat~Pon its passage and approval. ► ~ PASSED AND APPROVED this the day of 1994. BOB CASTLEBERRY, MAYOR I a ow*No• R~\iR1JISPOR.R RESOLUTION NO. SSION or PROD TO THE A RESOLUTION APPROVING U~iCIL 0 GOVERNMENTS AND THE TEXXAS D PARTMENT NORTH CENTRAL TEXAS OF T CAS ROGRAMAFU A CANDID TPROVFOR IDINa FOR IAN EFFECTIVE DATE. ENHANNNE P the City is vitally interested in enhancing the WHEREAS, and within the north Texas transportation system within the City region; and WHEREAS, the axstatewide Tranortation es Departments of Transports ion provides the announced by the Texas Dap local r ` vehicle for funding transportation enhancements on a SOr tation t land~odai surface Transpo basis in accordance Act of 1991 with the Efficiency WHEREAS, alter review by the City staff and receipt of public input, the City r Council le sfor ttansportation enhanceeeat program so to desinate caitol ~I projects which a ~ funding; and WHEREAS t the Denton West Sprinkler System project has been endorsed by Council and staff as the moat significant regional transportation enhancement project) and ect includes 1 y ` YJttEREAB, the Denton west sprinkler wtsiich ie located at the restoration of a historic City Hall, intersection of U.S. Highway 77 and Farm to Market Road 446; and y THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES; ~s~rrr N i. That the Denton West Sprinkler System pproject, Thousand Dollars ($80,000.00), be suba tted to valued at Eighty North Central Texas Council of Governments as Denton's number one i priority transportation enhancement program. aRM'~ON iii. That this resolution shall become effective ! immediatepon its passage and approval. day of 1994. PASSED AND APPROVED this the BOB CASTLEB76RRY, MAYOR •wrt . _ Agendas Z oats ~V ATTESTS JENNIVgR WALTERS# CITY SECRETARY 9Yt AppROVED AS TO LEGAL FORMS 1~"r DEBRA A. DRAYOVI,.VH# CITY ATTORNEY , 1 z r ~ SY`S S r" r yY I i 1r 1 A r ! r; PACE 2 - r- IF I .CITY-[ F. COUNCII. r y P { p ; 6 i^ l t' Y H t r 1% 11 6 C t. 1r • 0 I'i •`fOM •~4'~ 1 . A r ti 71 ' *aNo 9- 05 Ap Wal oats $er*v the cities of &yen. Oentm Garlands Gres vft. i; May 13, 1994 ` Mr. Lloyd Harrell, City Manager j City of Denton 215 E. McKinney Denton, TX 76201 i RE: Board Member Appointment Dear Mr. Harrell: Our records indicate that Mr. Tom Harpool's term as a Member of the Board of j j. Directors of the Texas Municipal Power Agency will expire during the month of 1 July 1994. After the City Council reaches a decision on this matter, please send we a ' certified resolution specifying the person selected to represent your City on the TMPA Board of Directors. ~ r Your cooperation 1s appreciated. Sincerely yours, Wanda M. Callahan Assistant Secretary TMPA Board of Directors wmc , n ' Tar Mmklpd ft%m Apory 1,101 Ba 7000 Bryan, Tnu 77805 (4001873-M.1 e . I v.wo..+.ahr,. .mac. . I_ a. rim f P , r S yi\wpd*c•\reso\harpoo1.rea Ap"No (~~QZ AQlAdil ° DO U RESOLUTION NO. A RESOLUTION APPOINTING TOM HARPOOL TO THE BOARD OF DIRECTORS.OF THE TEXAS MUNICIPAL POWER AGENCY; AND DECLARING AN EFFECTIVE DATE. WHEREAS, term of office of Tom Harpool on the Board of Directors of the Texas Municipal Power Agency has expired; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON* TEXAS HERRBY RESOLVESI SECTION 1. That pursuant to the terms and provisions of ordinance No. 74-22 of the City of Denton, Texas, Tom Harpool is j hereby appointed to a two year term of office on the Board of I r Directors of the Texas Municipal Power Agency, the term of office beginning July 31, 1994 and ending July 30, 1996. SC,TIOK 11. That this resolution shall become effective immediately upon its passage and approval 41 . PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRYj MAYOR P' ATTESTt JEKNIFER WALTERS, CITY SECRETARY E 01 \v 1 BY$ APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BYs \ t I E F. MCITY~;. E A CUUNCII her a • ~.t F `1 r a j 1 1 tiyp~ly 0 i r 1 MV: u r yW. 91 oz- oz DATRt A149ust'2, 1994 Idea G CITY COUNCIL REPORT FOMAT TO: Mayor and Members of the City Council yy MWJ Lloyd Y. Harrell, City Manager f SUBJBCTr Resolution to the TOxw% Department of Transportation on the recommended location for the Governor's Community Achievement Award landscaping grant RIME==: The City Council and the Keep Denton Beautiful Board held a joint meeting on September 130 f 1943, The consensus was to continue landscaping University Drive with the grant. AMMAR Keep Denton Beautiful received first place in the 1993 Keep Texas Beautiful, Inc, Governor's Community Achievement Awards. The Texas Dsparturent of Transportation provides a M0s000 landscape grant u part of the award. The landscaping must be placed on state right-of-way. The City Council and the Keep Denton Beautiful Board discussed several optiogs at the September 131 1994 joint meeting, and agreed that the continuation of Iandacapins on University Drive should be a priority, Keep Denton Beautiful received the first place award based on activities and projects co" 4te4 between May 1 ,1992 and April 30, 1993. The award application Includes information on olean-ups, beautification, public awareness, and education. Keep Denton belutJful received the first place award In 1990 and landscaping was installed on Dallas Dr. Under the'rulso of Keep Texas Beautiful, Inc. the winning city Is not eligible to place in awards process for two years, PROGRAM. AFFECTED.* Department of Transportation. The Department of Transportation may requested assistance If the project cost exceed $100,000. FIB.~AhlMFA4~= ' No Impact unless assistance is requested from the Departure t of Transportation, Respect I y submitted: Pre aced byt Lloyd Harrell City Manager Cecile Carson Community Improvement Coordinator Approved s ask Rob ins Executive Director for Plannint i z' 1^4 PON 3 0 0 CITY OF DENTON CITY COUNCIL MINUTES bMd8M0 9 SEPTEMBER 131 1993 ~Q1Ada~ We r The council convened into a joint session with the Keep Denton 4 Beautiful Board at 1it45 a.m. on September 13, 1993. PRESENTI Mayor Castleberryl Mayor Pro Tom Smithl Council Members Brock, Cott, and Miller. 99 ABSENTS Council Members Chew and Perry i 1. The Council held a discussioft, considered locations and gave staff direction for using the $100,000 landscape grant from the i Governor's Community Achievement Awards. I Dick Engle, Chair-Keep Denton Beautiful Board, stated that the Board would like the Council's input on where and how to utilize the money received from the Achievement Award. Cecile Carson, Keep Denton Beautiful Coordinator, presented a landscape project development flow chart which the Department of Transportation suggested using to coordinate location of a project 1 and steps in completing the project. The Department of Transportation was projecting a year's time frame from the time the 3 City chose a location until the maintenance/planting stage. This year the Department of Transportation budgeted the money to the regional office where the cities won the award which would facilitate receiving the money. it was anticipated that from the i initial meeting to select a site until approval from the Department of Transportation would be 30-90 days. As this was not a matching - grant, the City would not have to do any work and the design would fff be done by the Department of Transportation. The beginning of the construction would be a variable date due to weather and any extra construction necessary at the chosen site. There would be a 90 day maintenance period for replacement of any plantings. Any street or right-of-way which was state right-of-way was eligible for site selection. Council Member Cott asked if only one site could be selected. Carson replied no but that the Department of Transportation suggested using only one location as part of the money could be lost if there were barricading work, design work, etc. necessary for multiple sites. Engle suggested a continuation of University Drive for the site selection. Mayor Castleberry stated that in the area of Malone to Carroll, the utility poles would be relocated to the alleys and Denson Center was planning to upgrade the shopping center. There was also a possibility of the City performing in-kind services to help make the dollars go further such as dirt removal in the medians. University Drive would be widened to six lanes in the future. Frank Robbins, Executive Director for Planning, stated that the City had requested enhancement funding from the Texas Department of Transportation and Council had passed a resolution applying for $150,000 of funding for the medians from Malone to Carroll at an 80-301 funding. i i E i s .4q r ~oenaaNo 3 0 1 City of Denton City Council Minutes dal September 13, 1993 ? Page 2/ s' Council Member Miller stated that with the state funding, the City did not know if it would receive the funding. He asked if the State would change its position on allocating the funds with the widening project. Carson replied that it would not disqualify the site but that the f i City would have to use materials which would survive the construction. Council Member Miller stated that the enhancement review would be sometime in October. E Robbins stated that the COO review would be in October, the Texas Department of Transportation review would be in November and the award should be in January. Carson stated that there was no requirement as to when to submit f the requests but that the Department would prefer them by the and I of the year. She presented slides of some potential sites for I consideration: Dallas Drive right-of-way areal Highway 77 and Eagle Drive banks and sides of the intersection) University Dr+,ve mediansl 135 and University Drive on the west side for the medians and the triangle portion of the roadwayl Fort Worth Drive and 1351 purchase red bud trees for planting on the right-of-ways. Jeans Morrison stated that she would suggest the west side of University and 135 and the medians on University Drive which would be included in the enhancement project. It a second area were needed, she would suggest a continuation of the Dallas Drive project. She asked if there was a reason why Dallas Drive could not be continued. Mayor Castleberry stated that there were no medians in that area on Dallas Drive and could not be created. City Manager Harrell indicated that a median could be constructed from-the signal to the patterned concrete. The problem was with the businesses in the area which did not want the ability to make left turns into their businesses taken away. It medians were installed, there would be no left turns allowed. Morrison suggested creating a turn lane. Council Member Cott suggested an area by Loop 288 and the Golden Triangle Mall. Gertrude Gibson suggested the triangle are& west of 135 on the service road. Martha Len Nelson suggested a site on Dallas Drive where there was overgrown grass and a need for clean-up. f Y r ~0enaatVo.9~~25 . 3 0 2 Ape~dal enter~.~ City of Denton City Council Minutes September 13, 1993 Page 3 ""fa Dave Boston suggested using the mall area and planting trees and Installing picnic areas. These would be small parks in small areas for the o tizene to use. Council Member Hiller stated that the project had to be on state right-of-way and could not be in the mall property. Carson indicated that there were some small pieces of corner property at the Hall which was State right-of-way. Don Hayes suggested 135 and Loop 288 on the north side by the " Outlet-Mall, Jean Ross suggested the University Drive area. Judy Smith asked how many medians could be done for the $100,000. f i City Manager Harrell replied that it was estimated at $1500000 to f finish University Drive including the triangle piece of property. If the City did some in-kind work, the $100,000 would be close to completing the project. Betty Kimble was in favor of the Mall area location. Morrison asked that if the Award was used for the triangle on University plus the medians and the City then received word of enhancement money, would the State riot award the enhancement money. Robbins replied that the $100,000 could not be used to help leverage the enhancement funding. Other State money could not be used with enhancement funding. This was only the first round of enhancements and the City had been told that the next round of enhancement funding would begin in January. At that time, the City would apply again for funds and could ask for the same locations as were suggested above. City Manager Harrell stated that if the Board was concerned about duplicate funding, a tentative decision could be made and let the funding cycle continue until October/ November. If the project did not receive enhancement funding, than formally notify the Department of the project selection. If the University Drive pro act received enhancement funding, than submit a second or third choice to the State. Council Member Cott suggested making no decision at this time and wait"to see if the City received enhancement funding. Council Member Miller felt that the City needed to be more aggressive in applying for enhancement money including such r projects as monument signs for the City's entranceways. Nor- 1 ~ i 1 'I I +o~aaNo. 91/ 30T City of Denton City Council Minutes 40lA4i11 September 13, 1993 9a1F Page 4 w 1 { Council Member Brock stated that she would like one day to see many red bud trees in Denton which would be unique to Denton as the "Red Bud Capitol". Engle replied that that was part of the agenda for the Keep Denton Beautiful board and they had approached the Chamber of Commerce for some type of Red Bud Festival. Morrison suggested that the trees could be planted along 135 from one and of the City limits to the other. This could be a possible second alternative for the Award money. l Council Member Miller suggested using the money for the University Drive project and coordinate it with the enhancement request. For the next round of enhancement projects, those mentioned this meeting could be considered and coordinated with the Council and the Keep Denton Beautiful Board. ' Consensus of the Keep Denton. Beautiful Board was to select 'the completion of University Drive as first priority of the Award money. Mayor Castleberry suggested that the Keep Denton Beautiful Board propose a plan for a Red Bud Trail in Denton. Residents and businesses along with the City could be encouraged to plant red buds throughout the City. Hayes suggested getting the community involved in a tree planting project. With no further business, the muting was adjourned at it15 p.m. F BOB CASTLE B RRY, MAYOR CITY OF DENTON, TEXAS i JVN-ZFE"ALTERS TY S ARY CITY OF DENTON, TEXAS ACC00151 I i T- 1a,cY cYW 4 i )~\wpcoca\o=a\:aagcaa.oca VeW~No Ag9nd31t S Date 2 E ORDINANCE N0. AN ORDINANCE RECOMMENDING A LOCATION FOR THE STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION LANDSCAPE GRA% AWARD' AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in 1993, Denton received first place in the Keep Texas Beautiful, Inc. Governor Community Achievement Awards] and WHEREAS, the Texas Department of Transportation provides a $1000000 landscaping grant to the winner in the population category 60,000 to 100,000= and WHEREAS, the city council and Keep Denton Beautiful Board held a joint meeting on SepteC er 13, 1993 to discuss a site for the landscaping grant] and WHEREAS, the consensus of the Keep Denton Beautiful Board was to recommend that the Department of Transportation landscape } University Drive (Hwy. 380) from Alice to Malone and University Drive on the west side of I-359; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That Denton requests that the Department Transpor- tation prepare plans for the placement of the Governor Community Achievement Award landscaping grant on University Drive (Hwy. 380) from Alice to Malone and on the west side of the intersection of University Drive and 1-358. 9310N ii. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1994. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY 1 BY: w aNi ~•awt ~ , i ~ ~endatND..~~!-O 'APPROVED AS TO LEGAL FORMt k DEBRA A4 DRAYOVITCH, CITY ATTORNEY HYt I l r 1 ` 41 -1 J„ 1 R PAGE T I i i 8Og la CY L Q ~ ' E 4 ° e a , l 4f ~ vL } r. c . Rr.~: y STA DELTAS - Do I • !I ~ •`•A,C' N ..ri\~ 1 1 L To I260 40. O0 1 +u ►en• {IP ,r•ll u.raor t u • i + uua R Z■ rawlq 1 1 P ST f 1 1 ' ' `I 11 ST v y~ n i' i n i 11 i 1 i 1 tJ 1 1 M ' 1 L. • ' ~ i'. + ate. ' 1 1 R1 1, , i ~ / t ♦ 1 1 `\I 1 101 pvw 1 n • 1 v _y ` _ ' ~~([(,~~~7F•`+.7t/. 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' ' IflO.f ~ L ~ 8 s ~ T 1 h a;;i~a ~ a N+•A ~1 h f h ^ ^ ~6l ~w+v 6L~I/J~~ 1 1 a 016111 IMP I•N• 1a11M , pp1 I~~ 111 ~ i p 0. _ F r T00 O i 00 I 1200 400 Nllla N P .r ONWO _ i-- 40700 23600;e 4C ITY E--- COUNCL i 49 1 i , k I , r. s t p N. " , ApWOW U „ CM o1WNT0K TlXA= MUNICIPAL BUILDING / 216 E. MCKINNEY / DENTON, TEXAS 78201 a MEMORANDUM it Tbt Mayor and Members of the City Council FROM: Betty McKean, Executive Director " µnZ!' Municipal Services/Economic Development ft s r.,. DATE: July 28, 1994 F SUBJECT: Joint Economic Development Study Consultant Selection Committee In order to expeditiously move ahead on the selection of the beet i qualified consultant for completion of an economic development ~rf ? study for the, Denton Chamber of Commerce and the City of Denton, w. staff -would like to recommend that the City Council consider y, appointing four individuals who will represent the City's interest -1 1 " ve~ „ in the screening and interview process. i. _ The members of the selection committee will study each of the ,4 rz p ate with the finalist for a final... r r~ roPosals submitted Cnd negoti v, a ~ r'. scope of study within the allocated budget. , r~ r`a , Charles Carpenter, President of the Denton Chamber of Commerce and Richard Hayes, Chairman of the Board of the Denton Chamber of zy;: Commerce will be in attendance at the Council meeting it there are questio r on this matter. , . r SK, x Bet y c can Executive Director ` Municipal S rvices/Economic Development J p L f _.i BH/.im ,tit. I r ' a,: 'sr I r }w w, ` ABB002E3 8171668-8200 D/FW METRO 434.2629 M ~)~4~ :x15 /'•"r ~i r .r. ~ 4l'>.} ~ ^k4 T k f a -CITY COUNCI:li .7 r f t' r v ' J f[{r[Y ~ l' 1 C . , (e ~ i; k ; ex, t4 f awl i4 f 1, 1 Iatb /off 1 drr MOf * M, TNXAS MUNICIPAL BUILDING / 216 E MCKINNEY / DENTON, TEXAS 76201 r; x. MEMORANDUM e$ 1 DATE: July 28, 1994 { T TO: Lloyd V. Harrell, City Manager FROM: Kathy DuBose, Acting Executive Director of Financ ly . ,1 11~'' ; SUBJECT: CERTIFIED AD VALOREM TAX ROLL s The City has received its 1994 certified appraisal roll from the Denton Central s Appraisal District. Total value of the roll, that currently is not under dispute, Is ' 17 $1,943,044,277. This is a $83,448,008 increase from tip,^.1993 certified roll and is: 1r a $12,924,666 Increase from the preliminary 1 P94 roll that vVe received in May. We have also received an updated sales tax estimate from the State Comptroller's office which allows a 5,1669 per $100 valuation, or 22.6% decrease In the tax rate. The S i. effective tax rate for 1994, based on the 1994 certified roll and sales tax adjustment of 4.1669 per $100 valuation, is $.6689 per $100 valuation. The rollback rate for m the City of Denton, based on the new value and sales tax adjustment, is $.6947 per $100 valuation. 1 The City must publish notices and hold a public hearing if the proposed tax rate exceeds the lower of three (3%) percent over the effective rate 0.6869 per $100 > valuation) or the rollback rate ($.6947 per $100 valuation). r~ Although the effective tax rate calculation evaluates the relationship between taxes 114 for the current and upcoming years, it also Incorporates many variables including .ry. values of properties annexed and de-annexed during the ycar, properties under r' e k la' . ~ protest, new improvements, exemptions and special appraisals. Y i?.~. r' } 8171668.8200 D/FIN METRO 434.2629 -1, .l Ij T~r C, is s ~ lie oate `Q Memo to Lloyd V. Harroll j July 28, 1994 jj Page 2 Due to the deadline for submission of the proposed budget to Council (July 31) and the timing of receipt of the certified roll (July 25), the proposed budget is predicated on tax rates based on estimated property values and associated variables. In the Major Budget Issues Report, our original estimate of the effective tax rate with a taxable value of 91,900,000,000 was 8.6868 per 8100 valuation. Using updated r- variables, the effective tax rate with that same value would be 96821 per 9100 i valuation. * Attached are the Notice of Effective Tax Rate and tax appraisal roll comparisons from i 1987 to present. I've also attached comparisons. of different tax rates and their s, associated levies for your information and review. We will be analyzing tax rate options during our upcoming budget discussions. I If you have any questions, please let me know, J Met AFFMA04 Ft r-.y t F~. r{ t ,1. t ~ f•g, ~ t t. ~ 15 i, 1 y'. r t, ~tci p,r, x • I' l Orm foe a 0M6f D/NnW YSX" MUNICIPAL BUILDING / 21 b E MCKINNEY / DENTON, TEXAS 78201 MEMORANDUM ,ef F. r3~y DATE; July 27, 1994 ; ~PI TO: Lloyd Harrell, City Manager d FROM: Harlan L. Jefferson, Director of Treasury Operations/ 01 SUBJECT: NOTICE OF EFFECTIVE TAX RATE 01 r Attached please find the "Notice of Effective Tax Rate". The law requires municlpalitias to submit the notice to the City Council and publish It in a local newspaper. The notice contains next year's effective tax rate, rollback tax rate, and the notice- and-hearing limit. As you are aware, the effective tax rate allows the public to r evaluate the relationship between taxes for the current fiscal year and upcoming fiscal` year. This rate will produce the same amount of tax revenue If applied to the same 3 properties in both years. The rollback rate is the highest tax rate the City can set before taxpayers ca-) start rollback procedures. The notice-and-hearing limit is the 1 highest tax, rate tha City can set before it is required to schedule hearings to discuss <r . zli the proposed tax rate and publish notifications of the hearings. y rRa If you have any questions or comments, please do not hesitate to contact me. Ila Wowl zs, r ~ m i ? 8171688-8200 DIFIN METRO 434-2529 . GG- IM PROPERTY TAX RATES M CITY OF DEYTON xtia ccocerrle 1024 080"Ity tax taus Loo city et O,atoa, tt pnawa Laoe~at goes I about thrae tax rates. t,aet year's e1, rate is eb, actual rata the taxing ualt used to sees t tae a tare last year. Thle I r lea Wed d.tin both year*.~Thlids yaeaar's ttallbaeb to t preW y, to t&% al taxes s as s l1, lest year if you covers ax cats to the bbost tax llback procedure. Is' a s oar c,ose raates areefound try dlridiaa total s amount to! ro atit a ~rtheta tabu, ttare he trees pee IS00 clap op,r y~~lw .with ad,ustssnts as reQuired by , Last yoer't tar rates / ,31,,!41 Gast year's operating taxes ! 1 4,114,061 Last year's debt taxes f 14.017,111 ` Last year's total taxes 17!,11!,3!7 Last year'. tax base 1 ,1,42!1107 Gnat year's Peal tax rata Two year's effective tax rats, f7S,fi4 Last year's adjusted taxes an Lost prepercyl 1 13, after This year's adjusted tax bass 1` 1 ear subtractive vales, new propertYl 11901,6031937 1 ,7341/1100 i This year's eftecctw tax rate ta filled tax ad3ustawat rats (ter $1001 1 ;j101%1100 affective tax rate (per It00i ( x 1.03 + Mocha rate unless unit publlsbas E notices sad bolds beariage 1 Jest/1100 Iwo year's rellbeck tax rate, NIt year's adjusted opatatiag case 1 f. tt9, 711 - Salter subtracting taxes on lest property) 1 1,101,101.!14 This year's adiiufted tar bats 1 ,fl&1/1100 + This yeah tfiI'm afiop,ratleg rata .4111 X 1,01 + This n year's taxiata opeatia9 nth 3/004 4. This year's dolt rat, 1 ,740211100 This year's uoteh rats , 1 ,165915100 Rollback tax j ataalpera11001pa ISOPI f .ff41/5100 SCHEDULE A: Unencumbered Fund Balances ax accounts At the and Thy [offersae belaaces will probably be left in the unit a preps Y of the eurrinIt fiscal year, these balraces are not encumbered by a eerrespoodlML debt obligation, I= _..„ops+!_v rrued asasral rued f 4.372.207 - Geparal Debt service pond f L71,977 - h. SCHEDULE Be. 1994 Debt Service The unit pplaya to par the following amounts for o tsr rdeb~athat or* sec"a lbyprogeiai ; (air delse taxes. Coo awouoa rill be paid frog preps Y n7laued; if applLOablal. reweatf !or priscipal a Interest fequi ►fll•f3 to a& prismalip4l Interest Total ?1<101a9a w..w.,el.~r~ 1+ of Colt 1915 Osa,rel Obligation a,fus" 11,111,000 111,000 11,111,!00 &217. Guam! Obligation 19a7A Cart&fiuNe of Obligation 1351000 31,710 149,710 loll Certificates at Wigatlae 171,000 f4,100 3&1,101 &211 General Obligatiow 1021 General ObSigattoo 171,000 95,013 7901939 a+ &!02 Certificates of ObligatL,an 11177,.13111 3 4 66,,03( 017 13170,341 ,730 + rook Certificates of OblLea.iew 122& CertifLatef of Oblip.t&en 3,310 400 3,750 , 1093. Certificates o! Obliptiow 41,000 37,131 17.022 1227 General Ob3lpticw 90,000 141,301 241, lot 91,711 11.571 73,464 tot$ drtifl"t obligattm o Of off Liao 110.000 193,311 311,111 to& aen.ral 143,410 54&,104 934.104 191311 Geatat atli9ati,lt Refunding ( 1103A Certificates of obligation 13,910 1067,115 110,411 111 144n~ II11i &024 Certificates of obll9atioa I f tool 04"9&1 Ob319atlea 1J~t `I ►laiOia~1 SlJ33aII~ 54,717,Ls Total roquired for 1024 debt atria 14,137, 971 Amount IL! &W 1416 grow !undo listed In /tlsdule 15 96,3,3 {acess eelleetLane last year Total to be paid frees tared LA 1224 14,651,307 ' collect 100% o a of its taxes in 1991 this uale will totes Dolt Service twuryry 5 ccinaLaawt It copy of teM Is I alcullations ie the 6office t thhe e City secret ary. .311 9, MCainney, Casten. Texas. ry u Operations Kass of perfPn DrepatiM this votieu Director of Treasur Titian July 11, 1024 Date Sapare6n t I yep *NO Dots APPRAISAL ROLL COMPARISON Soa6' Difference ` Compered I % Difference to' CompA►ed to Cord led near " , Prepriilrlery doll C"fled Roll PreUminsry lrlnal RaU Roll 1994 1,930,119,711 1,943,044,277 + 0.67% 'w 1 1993 1,887,742,932 1,859,596,269 - 1.49% 1,8751629,397 +0.86% 1992 1 o965o941 j225 1,691,722,188 -3.78% 1,912,269,656 + 1.09% r 1991 2,043,862,267 11961,304,490 - 4.63% 1,972,288,683 + 1.08% I~ Y 1990 2,035,663,064 2,036,603,285 + 0.06% 2,092,796,973 + 2.76% t , y 1989 21257,406,373 2,128,213,395 -6.72% 2,138,628,212 + 0.49% s 1 r1988 2,278,360,910 21134,291,272 -6.32% 2,138,360,946 + 0.19% s 1987 2,146,731,452 2,060,294,577 -4.49% 2,057,864,825 + 0,37% Tv r r _ , f !'ti r AFFWAOA o Date fS 6 cd PROPERTY TAX RATE COMPARISONS': i j Preilminsry Effective Tax now Original Estimate Updated ; MBIR Estimate 4,6650 4.6821 Cerdfbd Effective Tax Rated c y 6,6689 (1.0132 'under corrected preliminary due to Increase in property value) a ' `fff 9 /''YV. Tax rates 0.5646 4.6609 4.6546 6:6620 Under offactive rate COO" 4.0080 4.0144. 5.0 169, ' Percent reduction from prior year (24.6296) (2696) (26.8896) (26.1994) Amount over original estimate based on certified value 6236,910 4188,709 147483 4101 fTMRS wiN f*QL" ad OWW fed" of 137,001 •Raw on pw 1100 Vatwtfon r t , I Y ~ I " z " y 3 u ~ rw t t ..CHIT-=-= COUNCII 1 E . J t h~ i C ' 14 li ' y 1 k' i ♦ ~ i 1 ~'r~ yr Y r . c fit' i .rv..J.ns.l.:1A7["(~y~ids'.,~.1"!~'t\~~YwX. J1'~ary{I• , , . ° r•.ngir F.•iRryn t?Mika..in aA tY`wY .p t - , , ,,...r;' a• x- r'r,? .4'.'•l ylr.e, ,.iw 9' =":r+4'.yYJ'^,a :+tr..•w,. o r ~Ildrw~ ~P.S io ' G1M 8.2.4rS! a' CITYo/"At M, TEXAS MUNICIPAL WILDING / 216 E MCKINNEY / DENTON, TEXAS 78201 1 j ` I MEMORANDUM f,Jj A DATE: July 27, 1994 TO: Lloyd V. Harrell, City Manager FROM: Harlan L. Jefferson, Director of Treasury Operation tG'' SL18JECT: COLLECTION RATE FOR 1993-94 AND 1994-96 S 1 r1Y t r This is to certify that the anticipated collection rate used for taxrete calculations Is , k. 1 100% for the 1994-95 fiscal year. S 4f`:R The actual collection rate for fiscal year 1992-93 was ninety-seven point ninety-five (97,9596) percent. Through June 30th, the actual collection rate for the 1993.94 fiscal year was 'ninety-seven point forty-one {97,4196) percent. These rates only include current taxes. The anticipated collection rate for the 1994-96 fiscal year also, Includes delinquent taxes, rollback taxes, penalties, Interest, and the additional penalty ' •~7r,'r r under Section 33.07 of the Property Tex Code. ''r If you have an f y questions, please do not hesitate to contact me. F,. r~i''r,~, fUr6 it AFMOAD! i s f}r cc: Kathy DuBose, Acting Executive Director of Finance s , r t w\ i ,yrr A.; `la ra '.e rlr,. t 8171688.8200 D/FW METRO 434.2629 Ve ' CIL I ` ,s ~COUNCII t 1 ry~ t ! ,t 1 ~ 1 1 1 ' 1 • ~YA^ 1 ~ ' 01 1~ 1 f I ! I r r ' ......r Y1"+i ,!"4\ i.,''(.i. Jw ..a'.'•~.. u.nP"W y ) y ti. I r:i#:. Pf l^:r M\:9..i!irnyr vn F ~No- A~sl-Q _.5 E 1~ Dde BOARD/COMMISSION NOMINATIONS-B - 2- Q 1994-95 c DILIK 41tOCfs0I11C LDVISOAY 80 • 2M CURRENT MEMBER NOMINATION T= COUNCTy *2 Roma Lawton Rosa Lawton 1992-94 Smith 9 Robert W. Minnie Bruce Mitchell 1992-94 Perry *4 Brian Scott Renae Seely 1992-94 Cott r y N.f i d i Individual' nominated and approved r No * - Individual nominated but not approved x - no nomination a s i 4 i 1vJAM t 17, l Handout to Council 8/2194 ' Visitor Survey Science Land - Denton's Discovery Museum source locatlon attendance vlsh percentage planned? i Guest Reai, stet City of Denton 38.8% not (20 month Denton County (not City) 31:1% asked summary) Texas 22.1°k ` Out of State S.tp/a >,d ti l Visitor SUrvee July 27.30,1994 City of Denton 33% 66%* Denton County (not City) 36% 5896 Texas 2496 3396 Out of State 7% 289b 53%1! { percentage of those in each catagory ; percentage of all surveyed ` C1 3 t£ ` r a i 1 71, 17I Handout to Council 8/2/94 Visitor Survey Science Land - Denton's Discovery Museum source location attendance visit percentage planned? f Guest Raglater City of Denton 38.8% not (20 month Denton County (not City) 31.1% asked summary) Texas 22.196 Out of State 8.0% i 5 Visitor Suivev July 27 = 3011994 City of Denton 33% 6696 Denton County (not City) 3696 68% Texas 24% 3396 Out of State 7% 28% i r, 1 . 63%** t percentage of those in each category perOontage of all surveyed i rL ' 3.eR r 1 Texas Museum Funding Survey July, 1994 4 Museum Does your museum receWe Dora your museum reoeho name - bcatbn funds from hoteVmolef tax? other kw*lrv from your dty? Grace Cultural Museum No Yes - Cultural k Abllene (Art, History, Affairs Office F Children's Discoveer - f each on separate flom Don Harrington Yes - small grants for No Discovery Center specific projects Amarillo `Austin Children's Yes- regular percentage No Museum Dallas Museum No Yes • Cultural - d Natural Hletr Affairs Office Dallas Sclence No Yes - Cultural Place Affairs Office f FL Worth Museum of Yes - regular percentage No 10 Sclenoe and History Houston Children's Yes - distributed through the Museum Cultural Arts Council Sctw" Spectrum Yea • ti Yearn ago for startup Yea -Cultural Lubbook e*lbite Affairs Office MoAllan International Yes - previously Yes • General Museum Funds & CDBG grants ! Heard Museum Yes - annual applications for No • MbKinney specific projects The Children's Museum Yes - regular percentage No t P: of New Braunfels Wlohita Falls Museum Yes - regular percentage No and Ad Center I x ' Handouts to Council 6/2/94 REQUEST FOR CONSULTANT PROFESSIONAL SERVICES CONTRACT ' ECONOMIC DEVELOPMENTS A A STUDY OF COMPETITIVE MARKETING FACTORS i AUGUST 1994 1 ` rt i DIMON CHAMBER OF COMMERCE ~ a 414 PARKWAY . q DENTON, TEXAS 76201 h r. s. lA " 1 1 { . Imo..... : . ; {l'PIiu+4j' t~ b THE DENTON CHAMBER OF COMMERCE REQUEST FOR PROPOSALS f ECONOMIC DEVELOPMENT: i A STUDY OF COMPETITIVE MARKETING FACTORS j The Denton Chamber of Commerce, in partnership with the City of Denton. Texas, requests proposals for Economic Development Study of Competitive Marketing Factors. The purpose of the study is to better define the unique opportunities Denton has fcr economic development end to Identify the marketing factors which Denton may adopt to vigorously and successfully compete In the recruitment and expansion of major commercial and Industrial i projects, Including distribution, quality manufacturing, corporate headquarters, and research and v~' ~ 'development. Proposal specifications are to be picked up at the Denton Chamber of Commerce, 414 Parkway, Denton, Texas. Proposals will be, received in the Chamber of Commerce office until i` 1:30 p.m., August 15, 19". For additional information, please contact Charles W. Carpenter. (817) 382-9693. rk i I 1 l' N 1 PURPOSE i The Denton Chamber of Commerce, in partnership with the City of Denton, Texas, is soliciting f professional consultant proposals for an Economic Development Study of Competitlvo Marketing Factors. The purpose of the study is to better define the unique opportunities Denton has for economic development and to identify the marketing factors which Denton may adopt to vigorously and successfully compete in the recruitment and expansion of major commercial and Industrial projects involving distribution, quality manufacturing, corporate headquarters. and research and development. The Request for Consultant professional Services Contract is being Issued by the Denton Chamber of Commerce. The contract will also be executed and administered by the Chamber of Commerce. The project m augers will be Charles W. Carpenter and Betty McKean. The study will be guided by the following goals: I . Identify location factors; 21 Identify expansion factors; l 3. Analyze how Denton stacks up' ' 4. Analyze how public sector stacks up; , S. Analyze k alyxe how private sector stacks up' 6. Analyze ; { Denton's marketing pros' 7. What should Denton be doing, a a; t, .k V. LI 1 ff SCOPE OF SERVICES The Clamber and City will provide existing data, reports and other information relevant to the consultant's responsibilities under the contract i The Proposer will describe how he will perform each of the items In the Request for Consultant Professional Services Contract services listed below. 1. What Factors Are Used By Companies In Making LocatioQ Decisions? 2. What Factors Are Used By Companies In Making Expansion/Retentlon Decisions? 3. How Does Denton Stack Up Competitively? i ` A. New Locations i 1. Strengths 2. Shortcomings B. Expansion/Retention 1. Strengths 2. Shortcomings How Doss The Public Sector Stack Up? A, Analyze Denton's master plan, development plan, policles, procedures, land use, toning, financial and nonfinancial incentives, taut and fee structure, tnfrestructuire cost sh?ringpolicies, Pie ` B. This anatyais should be a comparative analysis to now cities to whom the 1 ' COnsul , ; . tant btiieves the coroparIson `should be made. The final decision as to the r tines m the comparison shall be made by the Chamber and City. ~ C. How ten ~ t docisionspo~t are the items analyzed in 4(A) above to location and expansion 3 E ,-LAW 1 S. How Does The Private Sector Stack Up? ~ u A. Analyze the attitude of the community toward development, land prices; , j adequacy of property (i.e., its readiness for development, zoning, land inventory, building inventory); responsiveness and attitude of prime site owners to r creatively work with prospects to close a deal, participation in financing; bank Industry creativity, flexibility and willingness to facilitate fmancing; real estate community and its handling and accommodation of prospects; etc. B. This analysis should be a comparative analysis to other cities to whom the I Consultant believes the comparison should be made. The final decision as to the cities in the comparison shall be made by the Chamber and City. { C. How important are the items analyzed in 5(A) above to location and expansion i decisions. ii # 6. Assessment of Dentor's Marketing and Retention Programs A. Assess the stnicture of Denton's txonomic development effort. B. Assess Denton's marketing efforts, and analyze their impact on attracting major commercial/industrial projects in comparison to other cities, C. Assess Dento's business retentiontexpansion efforts, and analyze their impact on retaininglexpanding major commercial/industrial projects in comparison to i other cities. . s ' 7. What SWIM Deafen Be Doingt " r A. Make recommendations. r B. Recommend systems and tools wMch Deacon can implement to track the success of its economic development efforts and a cost to benefit analysis. 8. Iaterview/Qdestioas The mwessftil Proposer must be available the week of August 25, 1994 for interviews ! and to answer questions. i. , 4 a fit. Wa:. •i e~ 1 ' i 9. Conduct Study Advisory Croup Meetings A. An initial conference with consultant will be held to ensure consultant understands scope of services. 3 f B. The consultant shall meet with Chamber and City In the early stages of its work i to review and clarify the thrust and scope of study. { C. The consultant will be required to convene and conduct any necessary meetings with appropriate Denton Chamber of Commerce representatives and City of Denton officials to solicit comments to assist in the development of the study, f 10. Public Briefings/Presentations, and Written Reports Public Briefings Presentations Ii • The successful Proposer will be required to submit a PRELIMINARY REPORT to the CHAMBER and CITY COUNCIL on or before October 8, 1994, and a FINAL REPORT incorporating any necessary changes and to conduct one Briefing/Presentation on the FINAL REPORT to the CHAMBER BOARD and CITY COUNCIL on or about November 15, 1994. The presentation shall be up to two hours in length. The contractor will provide all briefing/presentation materials to include handouts in 8 112' X I I" form. ; Written Reps ° -Preliminary Reports t ` PRELIMINARY REPORT must include Task Elements #l through #S a, ' mentioned above, Fifteen ielxoducible copies of the PRELIMINARY i. REPORT shall be presented to the CHAMBER and CITY in 8 112' X I I" format x Final Reports • FINAL REPORTS must include Task Elements #1 through #b as mentioned above , FiRem reproducible copies of the FINAL REPORT shall be presented to the CHAMBER and CITY in a loose-leaf notebook format (81/2" X 11'x. All final documents shall be prepared on computer floppy disk(s) in a form that the CHAMBER and CITY can use; i.e. IBM Compatible. All final documents and computer disks shall be submitted in order to fulfill the requirements of this study. The food product and any maps and/or attachments, must be submitted ` in camera-ready format, suitable for reproduction. S . ~4V.FMntilYMr2YYl:.YMWM apn.naa..:.e r......` '"'~•-r~.,.e,..Vt W.nl. +.n n.. ..rnl.r. .tls i. ..N }gin. a'a1I awl ham..-,. _ . SELECTION OF SUCCESSFUL PROPOSAL 1 I demonstr The consultant professional services contract steal{ bece~s to on the be perbformed at fairated competesoe and qualifications outlined in the scope pproval and funding by the Denton j reasonable prices. Contract award is subject to the a 0 reject any all TTY the I Chamber of Commerce. CHAMBER and ive, rpr posers aregrequired to provide and proposals. In order to be considered resporA } following information: Statement of Qualifications of the Firm and any Subcontnc n tadustriA and C:Kptdtr" in The firm or firms should demonstrate sub tipmolicy development. In short, the development research, particularly in program and h study of this kind Proposer must provide evidence of its ability to carry out a researc on the scale desired by the CHAMBEP. t 2. Statement of Qualifications of Personnel • A statement of qualm ionsthe project. resumes will be required for all personnel who are proposed out The name and title of person who is authorized to represent the firm should be noted. 3, Budget - This will include a budget by task element and subtask element (e g. estimated i cost of each portion of the project) and budget by type of cost of services to be provided by the Proposer (e.g. staff travel, reproduction, telephone, printing, etc.) In no event will the successful firm be paid more than $50,000.00, The primary objective is to enhance Denton's position in the recruitment and expansion of major commerclaUmdustrial projects. Based on achieving the study objective, the Proposer should weigh the budget allocation to Proposer 's perceived importance of each task and subtask. 4, Project Approach - TY3s will include a detailed description of the Proposer's approach ' to the project, i s, Project Schedule • This will include, at a minimum. a workplut timetable indicating fff, milestones to ensure completing project vwithin contract terms. f 6 Samples of Similar. Work • Proposers will include one or two examples of reports rnr from similar projects, and a brief description of each. Also include a list of references for each project. 7. Submisslon of Proposals • The original and one reproducible copy of 0'e proposal and required information shall be submitted in sealed envelopes marked on the outside with to: Study or before the Development the full name and address of the Proposer words "Business on Competitive Marketing Factors" and 6 I #AM 17 j Denton Chamber of Commerce 414 Parkway Denton, Texas 76201 Phone: (817) 382-%93 8. Selection - The selection of Consrltmt will be made by a committee made up of four 5. Chamber Representatives and four City Representatives" City Representatives will be appointed by the City Council. 4 e k j 7 JS ~rre .a ih ~ ~y., t e *AO .r ' 7 ^p. , I z r Denton Chamber of Commerce 414 Parkway Denton, Texas 76201 c Phone: (817) 382-%93 S. 5elecdon • ne selection of Consultant will be made by a committee made up of four Chamber Representatives and four City Representaavea. City Representatives "I be _ appointed by the city council. a 1 I II ~ .1 ~ r II r I ~ : I Jy 417 44 . is 7 ~~rj ! 41 s M r i. A I.V. h 1 GENERAL GUIDELINES FOR ADMINISTRATION i Administrative R%ulrements for the Succemful Proposer • In the administration of these Genets Funds, the successful proposer will be required to: } A, Execute a contract with CHAMBER to provide the services called for in this Request for Consultant Professional SeMces contract which is substantially similar to J s Attachment A. I B. Comply with all federal, slate, city IawS and regulations. C. Permit any or all aspects of this project to be subject to audit by CHAMBER and CITY. D. Provide sufficient resources to accomplish the required scope of service. 1,r t nr n I_ __...a .r.w!•.~m.J4M:9M1V1"VWI~I~`W.N.rV..w."_ .r ham ATTACHMENT A CONSULTANT CONTRACT THE STATE OF TEXAS ) COUNTY OF DENTON } THIS CONTRACT is made and entered into be and between the Denton Chamber of y Commerce, a Texas corporation, of Denton County, Texas (hereinafter referred to as "CHAMBER") and having principal place of business at (hereinafter referred to as "CONSULTANT'). ,II 1. 21MOSE The purpose of this Contract is to state the term and conditions under which CONSULTANT will complete a study entitled "Economic Development: A Study of Competitive Marketing Factors". 2. DESCRIPTION OF SEBECES CONSULTANT'S services hereunder shall include, but shall not be limited to, the following: A. CONSULTANT r:rall perform all the services as set forth in CHAMBER'S t • request for Consultant Profe-.Ronal Services Contract attacW hereto as Exhibit "A" and Consultant's proposal of 19__ attached hereto as Exhibit, "B", f both of which are made a part of this Contract for all purposes, provided, however, should there be any conflict between the terms of the Request For Consultant Professional Services Coe tract, the proposal, and the teams of this Contract, the terms of this Contract shell be final and binding, acrd the Request For Consultant Professional Services Contract shall control where it cor;fticts wih the proposal. B. CONSULTANT shall work closely with the PRESIDENT of the Denton Chamber of Commerce or his designees (hereinafter referred to as "PRESIDENT") and CITY officials and perform any and all related tasks required by the PROJECT MANAGERS, Charles Carpenter and Betty McKean (hereinafter referred to as "PROJECT MANAOERS In order to fulfill the purposes of this Contract. 1 . i~..,.- _.._.....`..no-w..wtuY.."w~..nss.h.~u:.a~u.r ..a-. _ _._...~,,y n. 1 ,5 Irv I ,%4W , E C. CONSULTANT shall deliver all data, reports and documents which result from its services to the PROJECT MANAGERS In such form as is satisfactory to the PROJECT MANAGERS. 3. P_ ER ORMANCE OF SERVICFS j CONSULTANT and its employees or associates shall perform all the services under this Contract. CONSULTANT represents that all its employers or associates who perform services under this Contract shall be fully qualified and competent to perform the services described in Section 2. 4. TERM i The term of the Contract shall begin on August 1494, and end on 1494. CONSULTANT understands and agrees that time is of the essence. All services, written reports and other data are to be completed and delivered to CHAMBER and a copy to be also delivered to CITY by the termination date unless an extension of time, based upon i = good reasons presented by CONSULTANT, is approved by the PROJECT MANAGERS. ! 5. PAYMENT FOR SERVICES In consideration of the professional services to be perfomud by CONSULTANT under the terms of the Contract, CHAMBER shall pay CONSULTANT for services actually fff performed a fee not to exceed S CONSULTANT'S charges for its services are not to exceed similar charges of CONSULTANT for comparable services to other customers. Payments to CONSULTANT shall be in the amount shown by the billings and other documentation submitted and shall be subject to the PRESIDENT'S approval. AN servid" shall be performed to the satisfaction of the PRESIDENT and CHAMBER shall not be liable for any payment under this Contract for services which are unsatisfactory and which ' have not been approved by the PRESIDENT. The final payment due hereunder will not be rI, paid until the repots data, and documents' have been received and approved by the CHAMBER and CITY. ti. CHAPIGR INI SERVICES The PROJECT MANAGERS Wray reques., from time to time changes in the scope or focus of the activities, investigations and studies conducted or to be. conducteby CONSULTANT pursuant to this Contract. Any such change which varies significantly from 2 i ►A<a"} 1 i ' i the scope of services set out in Section 2 and would entail a significant increase in cost or expense to CONSULLTANT "I be mutually agreed upon in advance in writing by 4 CONSULTANT anI PROJECT MANAGERS. Changes in the scope, which in the opinion of CONSULTANT and the PROJECT MANAGERS would require additional funding by CHAMBER, must last be authorized In advance by the Board of the CHAMBER and CITY Council. , 7. SrQ.YF~>r~NTiAL WORK No reports, information, project eW etion, project designs, data or any other documentation developed by, given to, prepared by or assembled by CONSULTANT under this Contract shall be disclosed or made available to any individual or orl cnizadon by CONSULTANT other than to the CHAMBER and CITY without the exp,:is~ prior written approval of the PROJECT MANAGERS. g. 9warFnsxlP ol: >,oC ~ Upon acceptant or approval by PROJECT MANAGERS, all reports, information End other data, given to. prepared or %ssembled by CONSULTANT under this Contract, and any other related documenu or items shall became the sole property of CHAMBER tad CITY tad shall be delivered to PROJECT MANAGERS, without 'restriction on Azure use. CONSULTANT may make copies of any and all documents for its files. By exec*don of this Contract and in consideration of the' fee for services to be paid under the Contract, CONSULTANT hereby conveys, transfers and assigns to CHAMBER and CITY all rights under the Federal Copyright Act of 1976 (or any successor copyright statute), as ame1wed, all common law copyrights and all other Intellectual property right acknowledged by law in the project designs lad other project data developed under this Contract ! 9. 5~4 S n•T lyT' 3 UAW= ' Approval of CHAMBER shall not constitute not be deemed a release of the responsibility and liability of CONSULTANT, its employees, agents or associates for the accuracy and competency of their designs, reports, information, and other documents or services nor shall approval be deemed to be the assumption of such responsibility by CHAMBER for any defect, error or omission in the documents prepared by CONSULTANT, its employees, agents or associates. I 3 M1 :1 Ilia f 10. INDE . CONSULTANT agrees to defend, indemnify and hold CHAMBER and CITY, its officers, agents and employees harmless against any and all claims, lawsuits, judgments, costs, and expenses for personal injury (including death), property damage or other harm for which recovery of damages is sought, suffered by any person or persons that may arise out of or be occasioned by CONSULTANT'S breach of any of the terms or provisions of this Contract, or by any other negligent act or omission of CONSULTANT , its officers, agents, associates, employees, or subconsultant, in the performance of this Contract; except that the indemnity provided for in this paragraph shall not apply to any liability resulting from the sole negligence of CHAMBER and/or CITY, its officers, agents, or employees or separate contractors, and in the event of joint and concurrent negligence of both 1}the CONSULTANT and 2)the CHAMBER and CITY, responsibility and indemnity, if any, shall be apportioned comparatively in accordance with the laws of the State of Texas, and without waiving any defenses of the I parties under Texas taw. The provisions of this paragraph are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. 11, EIGHT OF REVIEW AND AUDIT CHAMBER and CITY may review any and all of the services performed by CONSULTANT under this Contract. CHAMBER and CITY arc hereby granted the right to audit, at CHAMBER'S and/or CITY'S election, all of CONSULTANT'S records and billings relating to the performance of this Contract. CONSULTANT agrees to retain such records for a minimum of three years following completion of this Contract 12, j ONDISCRrM NATION As a condition of this Contract, CONSULTANT covenants that CONSULTANT will take all necessary actions to Insure that, in connection with any work under this Contract, ' E CONSULTANT, its u3ociates and subcontractors, will not discriminate in the treatment or ( employment of any individual or groups of Individuals on the grounds of race, color, religion, I national origin, .age, sex, or handicap unrelated to job performance, either directly, indirectly or through contractual or other arrangements. CONSULTANT shall also comply with all applicable requirements of the Americans with Disabilities Act, 42 U.S.C.A. JJ12101.12213, as amended. In this regard, CONSULTANT shall keep, retain and. safeguard all records relating to this Contract or work performed hereunder for a minimum period of three (3) years from final Contract completion, with full access allowed to authorized representatives of the CHAMBER and CITY, upon re quest, for purposes of evaluating compliance with this and other provisions of the Contract 4 !ems ay Irv -W 111. r r r , 13. ('ONM PERSONAL This Contract provides for personal or professional services and the CONSULTANT shall not assign this Contract, in whole or in part, without the prior written consent of I CHAMBER and CITY. I { 14. TERMINATION CHAMBER'S PRESIDENT may terminate this Contract upon thirty (30) days written r notice to CONSULTANT with the understanding that all services being performed under this l Contract shall cease upon the date specified in such notice. CONSULTANT shall invoice t CHAMBER for all services completed and shall be compensated in accordance with the terns of this Contract for all services performed by CONSULTANT prior to the date specified in such notice. I& NOTICE ' All notices, communications, and reports required or permitted under this Contract shall be personally delivered or mailed to the respective parties by deposift same in the United . States mail, postage prepaid, at the addresses shown below, unless and until either party is otherwise notified in writing by the other party, at the following addresses. Mailed notices shall be deemed communicated as of five days after mailing. r if intended for CHAFER, to: if intended for CITY, to: Charles Carpenter, President Betty McKean, Executive Director f Denton Chamber of Commerce City of Denton F r 414 Parkway 215 McKinney Denton, Texas 76201 Denton, Texas 76201 a If Intended for CONSULTANT, to: r- S e 16. ~YD vr, .NT CONTRACTOR. l In performing services wrier this Contract, the relationship between CHAMBER and CONSULTANT is that of independent contractor, end CHAMBER and CONSULTANT by the execution of this Contract do not change the independent status of CONSULTANT. CONSULTANT shall exercise independent judgment in performing its duties under this { Contract and is solely responsible for setting working hours, scbeduling or pdoritiang the work { ' flow and determining how the work is to be performed. No term or provision of this Contract t 1 or act of CONSULTANT in the performance of this Coat-act shall be construed as making 1 { CONSULTANT the agents servant or employee of CHAMBER, or making CONSULTANT t or any of its employees eligible. for the fringe benefits, such as retirement, insurance and worker's compensation, which CHAMBER provides its employees. ' The obligaticrss of the parties to this Contract are perforrublr in Denton County, Texas, and if legal action is necessary to enforce same, exclusive venue shall He in Denton County, Texas. ~ , 18, APPLICABLE LAWS r This contract is made subject to all applicable State and federal laws. 19. G.OVERNENLI This Ccc tract shall be governed by and consIzued in accordance with the laws and court. *islons of the State of Texas. 20. 1JjAGAL COHS'R41MO In case any one or mote of the provisions contained In this Contract shall for any reason be held to be invalid, illegal, or unenforceable in eay respect, such Invalidity, illegality, or uoxnforceability shall net affect any other provision thereof and this Contract shell be considered as if such Invalid, illegal, or unenforceable provision had never been contained In this Contract. r y r ~ 21. coUNTERFAU r n This Contract may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument. 12. CAEUM j I ; The captions to the various clausrs of this Contract are for informational. purposes only I and shall not alter the substance of the terms and conditions of this Contract. k li I~N$ 23. ettrWRS OD-ASS ;'r t This Contract shall be binding upon and inure to the benefit of the parties hereto and w~ their respective heirs, executors. administrators, Pw essors aad, except as otherwise provided in this Contract, their assigns 2+. . This cmtraet embodies the complete agreement of the parties hereto, supaseding all r previous and contemporary agmn mts between the parties and. relating to 0[al Or Written a matters is this Contract, and except as otherwise provide' herein cannot b' modified without of this Contract. t wtittea agr ment of the parties to be attached to and mane art F si 1 t [e {iqp I `J wli. it . t 7 P iw i P V l;. Eon law ~ MSS, EXECUTED this the day of 1994, by CHAFER, i siphng by and through its President, duty authorized to execute same by the Denton Chamber 3 of Commerce Board of Directors on 19_, and by ' CONSULTANT, acting through its duty authorized officials DENTON CHAMBER OF COMMERCE CHARLES CARPENTER ! - President and General Manager I BY ! CONSULTANT: y" BY Authorized Officer 'f Type Name ry rt Type Title i r i r a Fft VftNo 94-02s ~O~tldaUlr ~ ~ 9 l Do a. zz2d of s%_. CITY of OSNTm rms MUNICIPAL BUILDINO / 216 E. MCKINNEY / DENTON, TMS 76201 MEMORANDUM ` DATE: July 28, 1994 TO: Lloyd V. Harrell, City Manager FROM: Kathy DuBose, Acting Executive Director of Finance SUBJECT: CERTIFIED AD VALOREM TAX ROLL I f The . City has received its 1994 certified appraisal roll from tho Denton Central Appraisal District. Total value of the roll, that currently Is not under dispute, Is $1,943,044,277. This is a $83,446,008 Increase from the 1993 certified roll and is a 612,824,566 Increase from the preliminary 1994 roll that we received In May. We have also received an updated sales tax estimate from the State Comptroller's office which allows a 1.1659 per 1100 valuation, or 22.6% decrease in the tax rate. The effective tax rate for 1894, based on the 1994 certfed roll and sales tax adjustment ' of 5.1659 per $100 valuation, is $1689 per $100 valuation. The rollback rate for the City of Denton, based on the new value and sales tax adjustment, Is 1.5947 per $100 valuation. The City must publish notices and hold a public hearing if the proposed tax rate a exceeds the lower of three 13%) percent over the effective rate 11.6859 per $100 valuation) or the rollback rate (1.5947 per $100 valuation). Although the effective tax rate calculation evaluates the relationship between taxes for the current and upcoming years, It slo o incorporates many variables including values of properties annexed and de-annexed during the year, properties under protest, new improvements, exemptions and special appraisals. A 17/SSS-8200 D/P'V METRO 434•2629 Pte"-_._ W Y Memo to Lloyd V. Harrell July 28, 1994 a Page 2 _ OF Due to the deadline for submission of the proposed budget to Council (July 31) and the timing of receipt of the certified roll {July 26), the proposed budget is predicated on tax rates based on estimated property values and associated variables. In the Malar 8udaat Issas geocrt our original estimate of the effective tax rate with a taxable,value of 41,900,000,000 was 4.6668 per 4100 valuation. Using updated i variables, the effective tax rate with that same value would be 46821 pet 4100 valuation. Attached are the Motlca of Effective Tax Rate and tax appraisal roll comparisons from 1987 to present. I've also attached comparisons of different tax rates and their associated levies for your Information and review. We will be analyzing tax rate options during our upcoming budget discussions. If you have any questions, please fat me know. i ` x°Anrooroe ; j t 4 Na -o s _ A dalt IJlsbs OW N OfN7011f, TEE MUNICIPAL BUILDING / 210 E McKINNEY / DENTOM TEXAS 7020? MEMORANDUM r DATE: July 27, 1994 TO: Lloyd Harrell, City Manager FROM: Harlan L. Jefferson, Director of Treasury Operations jy • SUBJECT: NOTICE OF EFFECTIVE TAX RATE Attached please find the 'Notice of Effective Tax Rate'. The law requires municipalities to submit the notice to the City Council and publish it in a local newspaper. The notice contains next yesr's effective tax rate, rollback tax rats, and the notice- and-hearing limit, As you are aware, the effective tax rate allows the public to i evaluate the relationship between taxes for the current fiscal year and upcoming fiscal year. This rate will produce the same amount of tax revenue if applied to the saute properties In both years. The rollback rate Is the highest tax rate the City can sot before taxpayers can start rollback procedures. The notic"rid•hearing limit Is the highest tax rate the City can set before It is required to schedule hearings to discuss the proposed tax rate and publish notifications of the hearings. i If you have any questions or comments, please do not husitats to contact me. AMMAD1 i 81715M-8"0 D/FW METRO 4.34.2829 WNW 1 1994 PROPERTY TAX RATES Lei CITY OF DE•YTON 't:a ut::1 mcorom :IN stage fSY :as fatal tar 1fy of 3utft 19 #feauea ialereatl0e aae~t cares in ratan. Wt Tura w sate it tee betwi Rta t taatsg mast to [el reiae O71" Y taxaa lase race. Rae yeas's eldeulve tax rata weld i~aea tae $No total taxed ast year to yom Cmen bops" tax" is bola Yemen. Rte yaes'■ wllbek tut rate 1s the alglout true rant eba taxtag malt eaa wt eaten tWeyan aka sears sax rollback ,retedmril. Waggle Can these rues are famed W 4lvtdial W eats! a~ % of rtth N=wewes u ea*tirN W rota OIL. car base Me rata% slue at eatable Propertyl ata[t tar. The rates an gtwa for $100 of /rwerty valve. Ws Terre tees nut t 8 Lan You II &#assets# [uses 1 i,11~.Il Lass year,8 debt lugs p La It year,a total tugs 1 11.027,137 Lou year's tats base 1 1.1114719,106 1.1) Let Year's total tax rata $ nAs resr'e s[teetive w rant Wt yeaf'e 6413wtN taxes :uue Subtrutiet twee On lost progeonyl 1 U10731I14 • 'hie year's N31111eN 114 baba after subtracting value of row Prapanyl 1 1.fO1.16t,l37 • this year's 69Laeeiva tut rue ! 734$91100 Col" tat NJestaat rate fNf $1001 I 964/11100 • Ittecciw tax rate tear 11001 s .1441/1160 x t.03 • ftammas rate malees msu ruloWlies atieas ass bolds Message s .649111360 ` tug rear's Maack ran roar Last you's 643weN opafetleg taus !attar subtract"uy cans as teat Propertyl ! 1,170.819 'Mss year's N wtad tax base $ ,,641.103,931 -kit yours 41coct4ve operulag rata $ .423,92300 x 1.04 • ?"a a aateina epsfetieeg rate 1 .1813/$100 r . This yar,a rat 1 .364391100 • This year's nl/back rats 1 .740f/1100 I Ulu tae Nywteoat Cote rges !Seel 1 .191911100 Iellbaek tae fete IPar 11661 1 .09419600 SCHEDULE A: Unencumbered Fund Bahmes The OlLewtseff balaaess will prebahty 3n left sit teas ,nit's pnpany tar "W aeS at tea ecd of tea eusnot Haul you. • Tbaso aslasess an most aeamnbrN W a earmsposdia4 debt calloused. lyaa L terasev tax And ; as"re , ruled 0.ITS. PIT Oseelal tlebe Ies"to rued It1.171 SCHEDULE Bs 1994 Debt Senke to" to toole 9bg4119wyou` feat an"" WILL be"tua tuna' ,Way w 4: re"wous*%$ wuttim" .as eu r"WAM, 19 gplsablel. felassp+l 1 tatmeeet MN►+a+~+ate ter 1904 •91 64~~ tuareat fit OYWili3iL~t01i~ 21 11aid ~ y s'it` ) tool Oasersl aliastles losewny 13, It1.3s0 174.1» 11,101, 231 loot Own! 014"644 l7l.o0e 16,100 141,180 1to11% CONSO gates of Oblgettea 1:I,o66 23,116 144,164 loll Nnitsated of 014411,9011 31. on 6, too 1!,3110 I 114 f3areeat f~ltgati4s ►t1,064 lt,t23 371,tp ISO oaeersl Obligati" 1»,4411 11,131 368.921 1 1910 Gnstlata a abUptsea 11,311 1034 33,341 6403, CenOLO&W of Obligation t3s.193 40.1#1 173,130 Look Cartmeetee of 0b31gettan 1.3#0 440 3,164 :643 CNSt3tNt" of Ob1LeNLes 41.800 33.133 11,633 Lts3 Osptel O10 i"t"s so.0a ,41,103 344.101 11#3 GntUdlIt I so OallgetLM 01,116 !hold 71,746 Con creaser ft L" ten !10,404 11t.33S I11.3►1 UP3h ""gal Olt e"Umm MtvMfsg 341.664 10, 144 114414 1lllh Conletats K Oblif-as s I8,464 61.701 110,464 1014 Car"Wiat4 et Oblswtsea 0 to.144 &01,644 tots oo"fAL Oblyetiaa lom W" Luau lumialm iwaa= $USIL $ Total fesulred for 19% dot aa'vlse $4,131,$to • 3wunt Its aryl paid teen tusde Ua ed La lah"de 4 11,118 . taros asleetleas last yeas • total to be $414 Igoe tits" to 1114 1~41C,347 haemai eddN u sseleLpaeLea that sea taete'elll colloot 1001 of it tal Debt larvlteeL~ 1,n 1641 Irr,we~ • To i E 1 This cotta efaeashs a eaftry It actual eftee[1ve and nltbaek tits late aleuilulea: YOU 1 less aenpeei a eery et eha trls uleulattw is tits ottla of tae City Secretary. Its f. teeRlaxeY. 0aaeea, Taxes. t Now at lassos Oropastq is aatleet Luba L. hilenoa -1tle, Direo107 of Treasury Opafeeteas } -are er•n9r401• .AtIY 37, 1914 r I Ww y Apr4al Gate APPRAISAL ROLL COMPARISON ,5 OF 57 f. F C r l x n E ' r w ta}r1 Lqe'~+ 1r ~er+~ t 1°e rf, w,i, a ,,~~a, , to, r • 5~ d - i 1994 1,930,119,711 1,943,044,277 + 0.67% , 1993 1,887,742,932 1,869,698,289 -1.49% 1,876,628,397 +0.86% , 1992 1,986,941,226 1,891,722,168 -3.78% 1,912,289,865 + 1.09% 1991 2,043,862,267 1,861,304,490 -4.53% 1,972,288,883 + 1.08% i 1990 2,036,863,084 2,038,603,286 +0.06% 2,092,798,873 + 2.7896 1989 2,257,408,373 2028,213,396 -6.72% 2,138,828,212 +0.49% 1888 2,278,350,910 2,134,291,272 -8.32% 21138,380,946 +0.19% } 1887 2,146,731,462 2,060,294,677 .4.49% 2,057,884,826 + 0.37% i AFFOWA -t `o-^vxrw hJrr e 'pendaN°' 77'~ ~gendafi n lttf r OF PROPERTY TAX RATE COMPARISONS: PreUminery Effective Tex Rate: Original Estimate Updated MBIR Fstimste 4,6666 3,5821 C&OW Effective Tax Rate: 6,5889 (1.0132 under corrected preliminary due to Increase In property value) j i 269i Add'I10 E Mkt Radaodert ft&w*n freak Even Tax rata 1.6845 0.6408 1.66415 1.6620 Under effective rate 1.0044 1.0084 1.0144 00169 Percent reduction from prior year (24.62%) (2696) (26.86%) 129.1896) Amount over original estimate b"W ort certified valve !236,910 1198709 147.493 1101 W WN tooua. asetaw ITf NrOg of 037.900: a4w we oar 100 wlunion ICI „i E t re , NO CITY of ARNTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 78201 / TELEPHONE (817) 568.9307 E' ONIcs of the City Manager j IIII, 142MORANDUM TOt Mayor and Members of the city council 1 ~ FROM$ Lloyd V. Harrell, City Manager DATBI June 21, 1944 i SUBJECT: Citizen Complaint Survey Council asked Staff to research how other municipalities handle citizen complaints and requests for action. Consequently, we contacted eight cities to determine their procedures and methods of response to citizen concerns. The following outlines our findings. In most instanceo, the city manager's office in those cities surveyed routinely field complaints and requests for assistance on a daily basis. This normal course of action is to get the speoifio a, details of the citizens concern and then follow up with the ~I individual department to ensure that the appropriate action is taken. Once there is verified evidence that the situativh has been the there subject of either the concern and the action takennication outlining Of the eight cities contacted, Farmers Branch uses a dedicated "Tole-the-City" line to receive citizen concerns. The line is a4railsble 24 hours a day and a receptionist retrieves the requests E and routes them to individual departments. An in-house computer program (AS 400 Tracker) was written to track complaints and generate a report of the number and type for the City Manager. The cost of developing this system was approximately $2,500. Once the issue is resolved, citizens are contacted to let them know of the City's action. Irving uses a system called "Paradox" which allows the citizen question or request for service to be entered directly into the system. The system then routes the information to the department for action and response ditaotly form that department to the individual citizen. The cost for the network/ software application ranges from $450 to $700. ! The remaining six cities use a standard system of receiving calla in the City Manager's office. Once received, personnel in those offices will visit by phone, in person, or via a memorandum to i Cd t0 QuA114' Service" Dedprat E A71 • 1 Fla ApeadaHo Agendaft ~ Dal$ ~ G k secure information upon which to base a reply. Once the i0sue is resolved, the head of the department or a departmental representative will contact the citizen. The City Manager's office will resrond directly to the citizen if the situation warrants. In Denton, Staff receives complaints or concerns from City r-asidents usually directly in the City Hanag)rls Office. The Administrative Assistant has the primary responsibility of fielding the complaint, researching the question and action necessary, and involving the respective departments to ensure a response is forthcoming. Following the determination of the course of action, the citizen is routinely notified. Since the request was to research our existing system as well as { those of other cities, Staff also felt it important to provide Council with some enhancement options to our existing system. Qpticn it Develop a Citizens Request For Action form to be placed in City facilities. This would involve using a colored t ' card stock ($6.92 per ream of 500 sheets), printing a return address and comment sections, and using a bulk mail permit to receive then in the City VanagerIa office. The printing costs would be absorbed internally. Citizens could then routinely send in their requests and receive a written response via a form to be developed which chronicles the action taken. Total i costs for this option would be approximately $314 which includes $14.00 for two reams of card stock (2,000 request forms) and $300 for the bulk mail permit. i Option 21 Establish a dedicated telephone line which could be used by citizens to leave a voice mail message regarding a specific concern. This could be made available 24 hours a day and would be retrieved daily by the CHO for' resolution. Citizens would by notified via a form to be developed which chronicls3 the action taken. Total cost for this option would be approximately $400 for the dedicated line, programming, and monthly charge. Qption 3e Establish a part-time ombudsman who would handle only citizen complaints or concerns. This individual would be associated w±th the CHO and would work approximately 20 hours per week. The position would be classified as an Administrative Assistant I in General Government. The incumbent would receive the complaints and take appropriate steps to ensure resolution and notification of the individual citizen. Costs associated with this position include salary and benefits ($13,734), equipment to include a desk, chair, and computer ($5,300), and phone which includes cost of the instrument and monthly charge ($200). Total costs for this option are approximately $19,234. Based on our research, staff feels that our current system of responding to Requests For Action (RFA's) is the best combination of all the approaches mentioned. Through the nstwork, we are able ` wool i r; +pendlHo ' NO o to log requests and generate a report for council on a weekly basis to ensure our timely response to the public. As well, depending upon the issue, we are able to provide updates or alert Council to the anticipated date of action on major items. Perhaps the best evidence of our commitment to quality service is that the Administrative Assistant in the City Managert■ office 6edicates the greater share of her time to personally receiving questions or requests and then following up to ensure they are resolved. In this manner there is close coordination between the CXO and the respective departments in responding to concerns from our citizens. Please advise if I can provide additional information. F.EBPECTFULLY SUBMITTED: p 1 I-loyd V. Harrel city Manager Prepared byi } ossp Por uqa ;Assistant to the City Manager f i i r. hie F....... R O "WaNa 7e16 CITY OF DINTON CITI'NN COKPLAINT OnVSY RRLINQ?TC11 ' I The City of Arlington receives complaints and requests for assistance through the City Manager's Office. The Administrative Assistant in the CHO is responsible for routing these to the appropriate department for resolution. Depending upon the issue, the AA may contact the citizen to determine if the problem was resolved to their satisfaction. This is also done on a random basis to check citizen satisfaction. Othorwise, there is no formal contact with citizens. The City Council receives a report on a quarterly basis regarding the number and type of complaints. Contact: Karen Daly, Administrative Assistant, (817) 459-6103 1 CAPJWUTON The City of Carrollton receives complaints and requests for assistance through the city Manager's Office. CHO personnel take the information and routs the request directly to the appropriate department to ensure the complaint is resolved. The Director of the department will take responsibility for contacting the citizen. Depending upon the issue, the City Manager may contact the citizen. Contact: Betty Biwall, Secretary, CMO, (214) 466-3001 DSMS'O11 . ""he City of Denton receives complaints and requests for assistance through the City Manager's office. The Administrative Assistant in the CMO is charged with the responsibility of coordinating the- response or action needed with the appropriate department. Once the issue has been resolved, the citizen is contacted personally to advise them of the resolution. This information is entered into a network program for tracking purposes and a weekly report is generated for council. Contacts Veronica Oglesby, Administrative Assistantr (817) 566- 8307 •i PARKUS Balm The City of Farmers Branch has a dedicated telephone line called "Tell-the-City". The line is available to citizens 24 hours a day to allow them to report concerns, requests, or problems to the City. A receptionist retrieves the requests on a daily basis and routes them to the appropriate department for action. once the ~ y ■ I Rip ~O Date 1• - o ~S~ action is completed, the citizen is notified regarding the City's response. Contact: David Reedy, Assistant to the city manager, (214) 247-3131 IRVING The City of Irving receives complaints and requests for assistance through the City Manager's Office. The Assistant to the City Manager enters the information into a software program called "Paradox". The request is then routed directly to the department for action and direct response to the citizen unless a City Council member is involved. Depending upon the issue, the City Manager or area Assistant City Manager will respond to the citizen in writing regarding their concern. The Assistant to the City Manager is responsible for tracking the complaints and producing a report of the nun+ber and type of problems. C ntacti Jane Card, Assistant to the City Manager, (214) 721-2521 I LNURVILLR The City of Lewisville receives complaints and requests for assistance through tho City Manager's Office. CMO personnel route the complaints via a work order directly to the department for I action. Depending upon the situation, City personnel may follow E up with the citizen to ensure that the action taken is appropriate. Contact: Jan Morris, Secretary, CMO, (214) 219-3405 ~ y ~ lIORI3111MY .I The City of McKinney receives complaints and requests for assistance through the City Manager's Office. CMO personnel will write up the concern and send a "speed" memo to the appropriate department for assistance. The Assistant City Manager is charged with ensuring that complaints are handled in a timely manner and that the matter is resolved, { Contactt Pat Doyle, Assistant City Manager, (214) 542-2675 PLUM { The City of Plano receives complaints and requests for assistance through the CHO. CMO personnel routs requests to the appropriate department for response. Depending upon the situation, the CMO may respond in writing concerning a specific complaint. r-- apt sss, cite '1' action is completed, the citizen is notified regarding the City's response. 4 Contact: David Reedy, Assistant to the City Manager, (214) 247-3131 IRVIMO The City of Irving receives complaints and requests for assistance through the City Managers Office. The Assistant to the City Manager enters the information into a software program called "paradox". The request is then routed directly to the department for action and direct response to the citizen unless a City Council member is involved. Depending upon the issue, the City Manager or area Assistant City Manager will respond to the citizen in writing regarding their concern. The Assistant to the City Manager is responsible for tracking the complaints and producing a report of the number and type of problems. Contact Jane Card, Assistant to the City Manager, (214) 721-2521 r+,~ LsMIRVIhLR The City of Lewisville receives complaints and requests for assistance through the City Managers Office. CMO personnel routs the oomplainte via a work order directly to the department for action. Depending upon the situation, City personnel may follow up with the oitizen to ensure that the action taken is appropriate. 14 Contacts Jan Morris, Seoretary, CMO, (214) 219-3405 X611=81 The Clay of McKinney receives complaints and requests for assistance through the City Manager's Office. CMO personnel will j write up the concern and send a "speed" memo to the appropriate department for assistance. The Assistant City Manager is charged with ensuring that complaints are handled in a timely manner and that the matter is resolved. Contacts Pat Doyle, Assistant City Manager , (214) 542-2675 1L71~10 The City of Plano receives complaints and requests for assistance through the CMOs CMO personnel route requests to the appropriate department for response. Depending upon the situation, the CMO may respond in writing concerning a specific complaint. Psi d'. Y I x4 L ' Ap*No a0~d 1 IA 4F XI Contacts Judy Taylor, Executive Assistant to the City Manager, ; (214) 578-7107 RICNARDSON The City of Richardson receives citizen complaints and requests for assistance through the CMO. CHO personnel route requests to the appropriate department for action, and direct response to the r , citizen. Depending upon the situation, the CHO may respond in writing concerning a specific complaint. QOntaotl 8se Adams, Secretary to the City Manager, (714) 338-4200 x r , J 1 l~ 1 A'i y - 1 I ° { r ~ ,I i Ir.p,.b.y Ape6No .1 AQW ContActi Judy Taylor, Executive Assistant to the city manager, (214) 678-7107 RICRUDSON The City of Richardson receives citizen complaints and requests for assistance through the cxo. CMO personnel route requests to the appropriate department for action and direct response' to the citizena Depending upon the situation, the CMO, may respond in writing, concerning a specific complaint CoIILactL See Adams, Secretary to the City Manager, (214) 238-4200 I r r r ,r. r 1 1 ~ IL +'@ low, aQMMdi NO r pt~.2-v' f( /02 aF contact, Judy Taylor, Executive Assistant to the City Manager, y (714) 578-7107 ftlC~tDSOIf ~ The City of Richardson receives citizen complaints and requests for assistance through the CMO. CMO personnel route requests to the k appppropriate department for action and direct response to the citizen. ftpending upon the situation, the CMO may respond in writing concerning a specific complaint, C9Dtact1' Sae Adams, Secretary to the City Manager, (214) 238-4200 S r I , ~k i ~ 1. i h F1 F 1 s AQOQdiNO / SJ i CITY OF DENTON Dee j 4 CITISEN COMPLIINP SURVEY 1.3 f DEDICATED SOFTWARE TELEPHONE DEDICATED CITY PACKAGE LINE PIRSONNEL Arlington No No Yes Admin. Asst.) Carrollton No No No I Denton Yee No Yes (Admin. Asst.) Farmers Branch Yea Yes Yee 1 Asst. to CN ' Irving Yes No Yee Asst. to CH) Lewisville No No No NcXInney No No Yeas (Asst. CK Plano No No No Richardson No No No 1 NOTE9c The Information provided was determined via tolophono calls between the City of Denton CNO and those surveyed. Column ` I on Software Packages indicates that either a special program or a network application his been developed to assist in tracking complaints. Column II on Dedicated Telophone Lines means that the City listed has dedicated a telephone line specifically for the publics' use in resolving concerns. Column III on Dedicated Personnel means that a CMO member Is assigned the responsibility of ensuring j the City is responsive and contacts the citizen. wacw k ra 1 DaS as No Apendalt Date Off OI DENT0M, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 78701 / TELEPHONE (817) 668-8307 ' Office of the City Manager MEMORANDUM i TOt Mayor and Members of the City Council FROMe Lloyd V. Harrell, City Manager DATEI August 12, 1994 sunizeTi vision Project During the budget hearings on August 90 Council Member Cott requested information on the number of Staff assisting the Vision i Project. Tho attached table identifies those personnel involved in the project. With the exceptton of those listed as support staff, all others are classified as exempt employees and therefore are not compensated with overtime pay. Typically these individuals attend meetings in the evening or early morning apart from their normal duties with the City. Of those listed as support staff, only Ms. McLeod is compensated with overtime as a non-exempt employee for the City. This occurs whenever she attends the Business City Impact Group to assist in preparation for the meeting. When she is compensated, she receives $16.80 per hour for any hours above her normal 40 hour work week. A review of those listed in the table reveals that many are senior staff who serve as liaisons to assist this community wide effort. Ths'DISD has asked Dr. Ray Braswell to serve as the Impact Leader 4 for the Education Cityy groupp. while there are other employees who ! have chosen to ppartioipate in the vision project only those listed i are directly Involved in staffing or assisting "A Vision For Denton." i Please advise if I can provide additional information. RESPECTFULLY SUBMITTED, i C d ~ oy V. Harre city Manager "Dedicated to Quality Sr►vfcYM i No Prepared byi AQ~tdtl ode f ~ ~ S 0 S~ -06-6-0 F or uga 1►ssistant to the City Manager h , • y al s $ a. i j Q a9e~►dap1 CITY OF DENTON ale-Q' . ESTIMATZ FOR CITY STAFF HOURS ICO 0! .r~ VISION PROJEuV STAFF FUKCTION HRS/WX Betty McKean Business City Liaison g Kathy DuBose Business City Liaison 3 4 Janie McLeod Business City - Support Staff 5 f Xiil Smilfe Business City - Support Staff 2 { Darren Asher Business City - Voluntcur 1 Eva Poole Cultural City Liaison 5 Bob Nelson Functional City Liaison 5 i (la Raolna Functional City Liaison 8.5 Rich Dlu as Hospitable Clt Lielson 5 Nicks Ohland Hospitable City Liaison 3 Pat Lae Hospitable City - Support Staff 1 Rick Svehla Transportation City Liaison 5 Lloyd Harrell Pro act Manager g Joseph Portugal Project Liaison 15 j Richard Foster Project Liaison - Public Information 5 Cit Manager's Office Project support Staff 10 i f uMOOSu I 1 *wit 110 CITIrromp rAU(" MUNICIPAL BUILDING / 216EMcK1NNEY / DENTON,TEX4S76201 MEMORANDUM j TO: Honorable Mayor and Members of City Council j FROM: Jon Fortuna, Management Services Administrator III DATE:. August 17, 1994 SUBJECT: NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS Darin g the budget hearings on August 9, Council Member Cott requested Information regarding the North Central Texas Council of Governments (NCTCOG). The City of Denton has been a member of NCTCOG since 1988, and pays f approximate annual membership dues of 87,000. Currently, the money to pay' NCT000 dues Is budgeted In the Finance miscellaneous division. The many roles of the NCTCOG Include assisting local governments in planning for common needs, cooperating for mutual benefits, and coordinating for regional development, I have attached a newsletter published by NCTCOG explaining their Services: i 1 hope this Information Is helpful. If you have any further questions, please advise. Thank you. I F WOWN F . 1 8171666-8200 D/FW MEM x•2629 uy Y 40OWaNo Apeadaq , Date MT Of "WrON, TffX" MUNICIPAL BUILDING / 215 E McK1NNEY / DENTON, TEYAS 76201 MEMORANDUM i TO: Mayor and Members of the City Council j I FROM: Richard Foster, Public Information Officer DATES August 19, 1994 4 q; SUBJECT: BUDGET ISSUES During presentation of the Cable TV budget for FY 1994-951 the question was raised regarding how many people le we are reaching ~-t through our cable TV and radio broadcasts of Council meetings. As A I indicated at the.time we don't know the answer to that ~ question. r conversations with several other cities indicated that they, also, did not have that information for their cable channels. However, t last year the City of Fort Borth included a short questionnaire with the cable TV bills that were sent to their 581000 cable 0~s;w_ribars. Two thousand sixty were returned (a 3.54 response rite), Some of the respondents indicated that they did not watch the cityls municipal affairs channel. Even it all 2,060 respondents watched at least some of the time, that is still only four-tenths of one percent of the city0a population. Of course, this is only an extremely rough estimate of viewership. The best, and perhaps only/ way to ascertain those figures would be to survey a random sample of our citizens. This could be done as a separate, stand-alone survey, or it could be incorporated into our next comprehensive citizen survey. There are about 26,000 housing units in Denton. The Sammons cable j system reaches approximately 17,000 of these, or about 65l. They 8171566-8200 DIFW METRO 434-2529 1 re F t+p9ad~N~i 9 - Mayor and Members of the City Council AQAnd21! AUgust 19, 1994 0314 E Page 2 also reach 4000-5,000 apartment units, dorm rooms, and motel rooms. Sixty-five percent of our population of 67,000 would be about 43,500. If just one percent of those people watched the Council meeting broadcasts, we would be reaching an audience of 435 people. KNTV radio has no statistics regarding listenership. However, if 654 of our homes have cable, a possible radio audience would be 35% of our citizens, or 23,450. A one percent listening rate would equal 234 people. 1 In my opinion, the two best ways to increase viewership on cable would be to 1) increase publicity about the broadcasts, and 2) use the cable station for more varied programming, so that people get used to tuning in for a variety of information. I The Video Productions budget package, which received a high ranking from the executive committee but not quite high enough for inclusion in the proposed budget, would allow us to achieve many of these objectives, we would be able to produce original programming li on a variety of subjects for broadcast on the city annel~ f Programs about various city departments such as parks, the library, police, firs, utilities, municipal court, etc., would allow us to show informative programs to the public. Copies of these programs could also be used by the departments for their own purposes such as recruitment or training. W* could produce a program about Denton for eoonomic development. we could have a weekly talk show where the City Manager, a department head, or a Council member could discuss a current issue and, perhaps, even respond to 1 questions directly from citizens, Providing more information, and i more varied information is, in my opinion, the best way to generate more interest by the public in our cable TV efforts. I have already been approached by several city departments, Including parks, the library, solid waste, municipal court, and the fire department to provide, or assist, them with video services. Without the Video Productions package we will not be able to help them. I think the Council knows, just from comments they have i i .'lo. ti ~e~No _9y ~ Kayor and Kembers of the City Council ~aendalt August 191 1994 Page 3 qir received from citizens, that we are producing a low-cost, high- quality product with our Council meeting broadcasts. video is a very powerful tool. We could begin to do more in this important public information area with additional resources. r also feel that we could furnish these other departments with quality video i services for much less money than they would have to pay outside providers. i I also did a little research concerning the distribution of our Denton Focus newsletter, which appears on colored paper in the middle of our Parks and Recreation brochure. This brochure is produced three tines per year and is distributed in a Wednesday edition of the Denton Record-Chronicle. The Wednesday newspaper is distributed throughout the city (and county) with a circulation within the city of about 30,000. Again, without a survey, it is impossible to gauge the number of people who actually read the ` newsletter. However, people must be reading the brochure, since the program that Parks and Recreation offer are experianciny very high levels of participation. The Parks department is also saving j about $6,000 per year by distributing the brochure through the newspaper as opposed to direct mailing it. The annual cost of direct mailing only the newsletter would, for three issues, be . about $24,256 (posta(;e: $10,9711 sorting: $3,465 printings $10,000). Currently, the cost of printing the newsletter is covered by the Parks department as part of the cost of printing their brochure. Another option would simply be to enclose the j newsletter with utility bills three times per year. The only cost j of distributing the newsletter that way would be the printing, j which might come to about 810,000 per year (33,000 copies at a cost of $3,300 throe times per year). I R ohard Foster W j ~uuoorr~ E , Z lam, R i AW61 Date •2r/ d f S/ Wff o/A Mtn 9'111XM MUNICIPAL BUILDING / 216 E MCKfNNEY / DENTON, TEX48 70201 J, MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Jon Fortune, Management Services Administrator DATE: August 119, 1994 i t SUWE&i INCENTIVE PAY PROGRAM Tha raopotis4 to Council member Brock's question regarding the legality of an . ` incentive pay program wIII be provided to Council in the City Attorney's status report. If you have any questions, please advise. 8171668-8200 D/FW METRO 434.2529 } i n.. !ar • i A~idal( i Uth ~ ~'r E Wn► o/p BUILDING 216 E MCKINNEY / DENTON, TEXAS 78200 i'Qiih TrXAf MUNICIPAL / MEMORANDUM DATE: August 18, 1994 TO: Lloyd V. Harrell, City Manager FROM: Harlan L. Jefferson, Director of Treasury Operations SUBJECT: JUVENILE DIVERSION TASK FORCE UPDATE During the budget hearing on August 9, 1994, 1 presented the City Council with a brief status report on the Juvenile Diversion Task Force activities. During the status report, i mentioned that the City has received two (2) first-offender proposals which were t lmilar to the proposal submitted by Youth & Family Counseling, (See attachments A and B). These proposals were received from UNT's Family Counseling Services for Juveniles and Their Families (CFRC) and TWU's Family Therapy Clinic. The Counseling Center of Denton also Informed us that they would counsel any juvenile defendants at risk of running away from home or at risk of abuse (See attachment C). There Is no cost associated with the referral of defendants because they receive state funding for such counseling. We believe only a limited number of defendants will be eligible for their program. The table below shows the cost i difference between the above mentioned proposals and Youth & Family Counseling's proposal. COMPARISON OF COUNSELING PROPOSALS AOENC>f . CO&T 3~►VINpB 3 Youth & Family Counseling 827,091 Family Therapy Clinic (TWU) 821,0300 86,491 Family Counseling Services for i Juveniles & Their Families (UNT) 8180000 89,091 Counseling Center of Denton* 80 N/A • This program Is for limited use only 8171686.8200 D/FIN METRO 4342629 E i ro Memo to Lloyd V. Harrell No ¢ August 18, 1994 n _ Page 2 ApWal 'Flaw U The Youth & Family Counseling proposal also requires us to provide a facility for counseling here in our community as well as compensation for their utility expenses. The UNT and TWU proposals require no additional expense for facilities or utilities. In fact, the cost could be lower if we do not refer 120 defendants to them. The cost of the Youth and Family Counseling proposal will not change if fewer defendants are referred, In addition to receiving a reduction In cost by utilizing one or a combination of the local counseling programs, the city could also benefit by assisting agencies In our community. As I mentioned on the 9th of August, 1994, a core group of the Juvenile Diversion Task Force members will present our recommendations to the Denton Independent School District on August 23, 1994. In accordance with the Task. Force recommendations and the directions received from the City Council, we plan to ask that the school district provide both financial and in kind contributions toward the implementation of the teen court and counseling programs. j Once the Denton Independent School Indicates whether or not they plan to contribute toward the implementation of the Juvenile Diversion Task Force recommendations, we will be prepared to present our final report to you concerning the financial contribudons that will be necessary by the city. The original proposal Included #24,300 for the teen court program and 427,091 for the counseling program. I If y'ou have any questions or concerns regarding this matter, please do not hesitate to contact me. AFFOWO j !r I ,4 I } 'i spend&No ~i Attachment A NOW / net TEXAS WOMAN'S UN[VERSiIY DEMON DAUAS HOUSTON DEPARTMENTOF FAMMY SCIENCES CoUr d Eduatw and Hunun Ecology, PA, ao.17029, Dcnton. Tow 76204.1029117/8962665 1 1 1. The Family Therapy clinic. E The Family Therapy clinic was established in 1980 to provide supervised clinical experience for the graduate students enrolled In the Master of Science and the Doctor of Philosophy Family j Therapy programs. These clinical programse in family therapy are in the Department of Family Sciences at Texas Woman's University. ! Located in the Human Development Building on the Denton campus, the clinic has served as a community resource for couples and families for this past 14 years. ti The graduate therapists are closely supervised in the Clinic by the four clinical supervisors: Drs. Olen Jennings, Michelle Richards, Frank Thomas, and William Anderson. This training utilises the clinic's video and one-way mirror capabilities to enhance the therapy done in the Family Therapy Clinic, Normally, at least six graduate therapists work in the THU Family Therapy Clinic during each of the three semesters: fall, spring, and suamec, r II. First Offender program the City of Dentoa wishes to provide family therapy for Juvenile first offenders and their families as one important way to address .this critical time . in the lives of the juvenile first offender and of his family. Research an* clinical experience across the United States support the notion that family iatetvention at the time of the first offense by a Juvenile can greatly reduce the number of youths who could become habitual criminals. The family therapy given at the TWU Family Clinic is rooted in a systemic view of • Juvenile aylnptoms, such as a first offense. Such offenses often occur it times of undue family stress, such as } the beginning of a stepfamily, a divorce, death of parent, losr of family income, or similar sources of pressure on a family. O:Sr graduate therapists will wor!, with families under such stress, to help the parents take charge 44 theJrfamilies, thereby engendering b&p& for both parents and juveniles alike. The therapy will focus on the following objeetivest A. setting realistic family goals. B. developing conflict-solving skills. C. putting in place clear koundaries and realis ie consequences for all f.+mily members, especially for the Juvenile first offender. } . ..-A 4W Ae [~wf t7~gw+.nilylA~mMlhvAfliw Emrfnyn .1 { •ra. fw" - Attachment As cont. '~ganBaNo. -O s" 4ges►datt ~ Sete - The Family Therapy Clinic at Texas floman'a university proposes to offer the following to the City of Denton A. An orientation session (45 minutes) for all the families referred by the Denton courts; this session will be given on a regular basis by a trained therapist, These sessions could be scheduled weekly or bi-weeklys as neededs a,t the Family Therapy Clinic on a week-day evening. During this session,-the therapist will explain to the families how the juvenile offender system operates here in Denton. The therapist will talk about tbs process of family therapy, ask family members for the required written permissions for therapy and for videotaping, and schedule their first family therapy session, which will normally occur the following week. The relationship of the therapist to the referring judge will be clearly spelled out, S. The TWO Clinic will then provide six sessions (45 ix juvenile each) other family therapy, hmembers arel expected to attends all sThe sessions. These sessions will be conducted during the late 1 'a afternoon and evening at the Family Therapy Clinic. Families who wish to have more than six cessions will pay for the additional, I sessions, following the sliding scale used at the Family Therapy Clinic for other client families. At the end of each month, the Clinic will bill the City'of Denton for each session of therapy; the charge will be $30.00 per session. There will be no charge for the orientation session. At the completion of the six sessions, the therapist will sealed to the referring judge a written statement that the ° family has attended all six sessions. if the family does not complete the six sessions, the judge will be so informed in writing. Tberapeutie case notes will not be given to any City official } C. This propo3al will begin on September 1, 1994 and will terminate on August 31, 1995. j U. OF NORTH TEXAS BIT 363 2330 P.Oi 1 . Attachment B ~pendaNo.9 - ~ ~ 4. ~ge+rdaN July 26, 1994 fate ' .t4 e`s/ To: Tom )*soy Denton Juvenile Division Task Force Reference: Family Counseling Services for juveniles and Their Families The child and Family Resource Clink (CFRC) Is an lnterdlsclpMary diagnostic and remedial clink serving children, adults, and families from the North Tex, area. Services offered Include Interdiscipllnaryassessment, counseling, reading Instruction, speech/language therapy, maturational assessment and parent education classes. Fees for ail services are based on a sliding scale. The clink is a dlvWon of the Department of Counselfng/Development and HVw Eduatlort at the University of North Texas and provides clinical tralning opportunities for graduate students In counse ft, readhtg, and speech/language/hearing. As we discussed, CFRC proposes a rate of =2S per famly per week for 6 weeks. The $25 fee would Include any seMces provided to any one family (i.e., we often Rnd that seeing j some family members separately, as well as a unh, can be more effective - particularly In dn*&Wted therapy). This may mean that a family may get 2-3 hours of therapy a week. j For example, 1 hour for the family and I hour for the parent(s) and the htvenlle might also i be btvolved In a group. The counseling Interns who would be providing services are primarily doctoral Interns In their Mal year of intomshlp, many of whom arts already dcensed In the State of Texas as Lkensed Pnifessional Counselors. T hey are under my direct supervision. The clink's schedule for the 1994.95 Fall and Spring semester is 8.5 Monday and Thursday, 8.9 Tuesday and Wednesday. I anticipate that we could provide services for 8.10 families from your program at any even time. If you have any questions, please call me at 565.2066. 1 am enthusiastic about your progr.m aixe kmk forward to working with YOU. Sincerely, Dr. Sue C. Bratton, L.P.C. Co-Director/Counseling Specialist Child and Family Resource Clink !University of North Texas i R U. OF NORTH TEMAIS 017 365 2336 P.02 07 Attachment B, cont. +dQe sNo M- Apendait Oats. E CMD AND FAil+l<1LY 1R~SOURCE ClS.IItfIC UNIVERSM NORTH TBaAs The Chia and Family Resource Clinic (CFRC) Is an interdisciplinary diagnostic and rem4al clinic serving children, adults, and families from the North 'Cans area. Suvlces offered irulude 1 Imterdfsclpltnary asswirient, Couuscul, radw tnuructlon, epooohliamN~e therapy, manuadonsl i assessmat t and parent education dweC Fees for all services are based on a sliding scale. The clinic Is t Ua division of o43 pr d" Or graduate stad tiding, tead 'mNorth ir' clinical cal cak training oppo DMER3DISCIPLFDIARY ASSES CHIC takes as latudiselpliaary approach to aaseaMW and diagnosis. A tam comptised of ooamuling, reading, mad spescMaagualle/heuing specialists conducts a thotoagh evaluation over a two- day patod. The latadlsciplinary teen meets tollowing the evaluti m, to thus knowledge and impresslou pthered tit dq the testing. Team muebaa they sneer wilth the child's parents and school personnel (what requated by parent) to report their findings and nab ceeommeedadoas and suggestion tot helping the child both academically and maloully. This comm; A m be asseasmens is offered to Families. with children and/or adolescents who are exWeoefag difficulties at school or home. igvaluations for adults and less armprehensivs evaluations are available upon request. Coutadiag I&TO aden Us oou"Ing evaluation Consists of a baaery of Wsmmaean that musure, present. iauileawl faactionkag, learning poteatlal, learning modalWa, aelteateam, child bahavkor, and vlsualaaomr perteptift latotmal child and parent huerviews an conducted to give a more complete picture of bow the child foals about self, homily ad school. Rnding Brahnatfoa The reading ev&Woa consists of a series of standardized and aon•snaduditcd luaessnunes that meuw* reading and wrWag protases. Assusmensa focus oa the areas of comprehension, word 1 lm-Madge and attltndes. gpepcidL,aguap and Haring Eralttallon The spieech/latguage and hearing ava.1 adon Includa awdutinatioonof the client's and distil ad surd 'strttattte. Language developtua Is assessed; iarditory peccepcioa. Incliadial acu also is determined. ` COUNSELING Counseling Macias helping clients explore feelings and thoughts about themselves ad others. Counselors skil ls. TU goal is to help each dyers to experlea success nand fulfillment nt In daily life practice fe activities. Counseling services Include play therapy, activity therapy, family therapy, marriage counseling, premarital counseling, divorce meladoo, parentconsultuion, and Individual adult and adolescent therapy. i f t M,,.. < 1nwAiNO ~~„-y. OF NORTH TEXAS 817 $63 2E30 P.03 Agerrda Attachment B, con't. ' Oiste ~ - e 'l f d•o.5~ work with n ~ C1PItC also offer on-jotng parent eduuttoa classes sod support gM~ supportive Cow~selots environmet.arents, btlping taeta to develop parenting skills and provide in eacountgmi ppoNve READING IMMUCTION The prltauy consideration for reading Instruction at the CFRC is to begin where tba child is presently functioning and to build on the student's IttMq stree8ths. lastrnctlon is developed wound the 4 use of authentic texts such as literature and kfoamdonal boob. SPl>3?MI ANGUAGE AND IZAMG Tl MWPY I Tha CFRC approuh to therapy for speerhlianguage d"opaiw ad hearing problems utilizes Individualized considerulons and planning. Tberspy Is dulgaed to make fnterpersoad communication more uthtylog and succaesfW. HATUMMONAL ASSBSShMT CLWIC The Maturational Assessment Me Is a put of CFRC and provides asuument ad diagrxuts In routtae behavioral evduuion, ages 2 112 through 9; school reodlnus, ages < through 6; erW proper scb" pit cuoaat, ago 3112 &tougb 9. TIM LEARMG ZVERMCE AT MC ~ While the Child and Family Resource Clink Is valuable to e!lm ad tbalr families, CFRC also provides ta_ula~l,a,,~s expuieom to the students of the UaOverslty of North Texas. no staff consists of two faculty aNI a RWIM Specialist and a Counseling Specialist; m *41 u several graduate taeuch assistants and Imam in eouaseft and teM.4 involved In obsesvadon, dfagaosis, tetuedisnlon, and iotudbclpi:nary evaluations. Graduate studeats as drelirlly supwlsed by staff end faulty member: to ensure that purposeful sad goal-directed lesrWq Is taklag place. The CbIld and Family Resource Clinic rapmems a tewblag aid levating center dediested to t aimmwtity sad ladtvw growth. U Is hoped each pusoa's invdvemw with CFRC will not be an cad, but t means of opening new avenues of growth and opportrotry. For f ether infotmatlon Contact: Child and Fatally Resource Clinic j College of Education University of North Taxes Dentons Texas 76203 (917) MS-2066 { I Attachment CC/ Counsehng Center ff AQOr&,1 of Denton I- Dee - - ~9oF , 812 North Sell • Denton, Texas 78201 • (817) 382.5328 PlhaeaMT1MG . S "a goal of the services to Truants and ftnwayr ftjW s in to reduce and prevent the problems of truancy and runaway by Way timely and a rlate short tan services to tsaant rttnavay children and their families. services should be ,gaa11 acosasibl f le erred b se! blew 1 places youth and on suppwetirg and ets ia4 the t elositiiishou ea.1ldyb Warted family unit through family tesvantLon and eeuase l pp"se- tly, services provided to the child and family While the ofiLld reoalne in his hove are prebrre¢. fm,rganoy residential a"@ is used as a Last resort. ~11E.i~fsiltLLlflt ~ , !1o following eatagariae of children and their families an eligible lo,eeorive servlcasr Aj Children who are 10 through 17 years o! age 16 Children whose PresentinG probler is one of the follow in 1. Absent frose home or !living situation without parental ppeaniseLon ess (pushout or abandoned) Mooel. Truant from school (non-residential serelaes only) 10 At risk at running way from home (oust Lncluds documentation of why the child is oonsldered oat risk" 6. At risk of abuse s' co children who have been adjudicated dalLnquent are not eligible for sorvlees. NMI Provides for 6 sessions. Parents way attend 6 Parent pateource Group Meetings. Funded prLarily by the state, so families are-cbarged very little Lor the services. Please contact Cindy Deck Jacobson for additional Information. s . p as rsj ~I Ape~daHo 9 ' i 0f?'1rMtDSNnOAI;TIxA: MUNICIPAL BUILDING / 215EMcKfNNEY / t)ENTON,TEXA37520i j MEMORANDUM DATE: Aupst 18, 1994 TO. Lloyd V. Harrel, City Attorney FROM. R. L Nelson, Executive Director s Sm. Caudell, Contract Customers At the U • tilts Department's bud=et presentation on 0/94 the Council had rogeated laforusatioe er the contract customers at the LAW K Attached 6 a Wt of the contract customers sed lit volowas of Solid Waste material they have delvored to the L"M slice October 1993. The rate on this gonp of customers is proposed to lecrease from moA/eu. yd. to Sen. yd., Included In the rate structure Is a 23%'dbcouat from s oo .il the material b cl&uV separated yard waste, L e. either tree branches or VIA u'R. E: Nelson, Executive Director ;ab 8111SM•82W WAV METRO 134.2529 r { b i .s IANDFILL CONTRACT CUSTOMERS r j LANDFILL CONTRACT CUSTOMERS 08/18/94 UL'94 UN'94 Y'94 PR'94 MAR'94 EB'94 AN'94 EC'99 OV'99 CT'99 TAL..: TWM 949 1508 1180 1680 2749 2886 3052 2348 2441 2158 WMFW 1204 1318 1397 1310 880 BARNETT 648 567 548 294 587. 357 420 483 667 433 FAENCHY 161.7 130.9 181.7 184.8 216,8 63.9 30.8 77 914 84.7 1 O'NEAL RIF 64 32 8 18 8 88 8 40 16 ' DtBD 9 64 9 t8 99 18 30 36 27 TWU 304 281 367 245 238 301 394 368 426 327 FO L 80 70 70 70 70 50 90 60 80 80 STATE HWY 48 114 84 64 218 80 108 38 42 1 WREN RE t8 18 84 42 24 18 18 j MANNING - 12 8 8 12 8 28 12 f8 12 7::1 39 97 227 37 8 6b 2869 1 UNT 83 12 Ik p A 10 20 20 10 10 20 4 20 10 1 DENTON CO 81 6 5 5 D NTO EGLE 14 14 46 42 64 174 30 DEN.TRIN. 14 7 14 7 r> LEWI 16 76 105 240 ER AIR 15 30 105 4 ,i TAR CO TRANS 6 45 20 10 10 10 10 HT ' . B RE 8 30 38 8 12 PAR 81 132 108 160 192 114 177 T 8 3 ' ELEOTRIO 3 8 3 10 10 5 100twic 26 46 80 40 10 FN dMACoMIid U i r 1 1 r 7 r l . i LANDFILL CONTRACT CUSTOMERS ` LANDFILL CONTRACT CUSTOMERS TWM TEXAS WASTE MANAGEMENT TWM WASTE MANAGEMENT OF FT WORTH BARNETT BARNETT DISPOSAL COMPANY FRENCHY FRENCHY'S LAWN SERVICE O'NkAL RF O'NEAL ROOFING CO DISD DENTON IND. SCHOOL DISTRICT T1NU TEXAS WOMEN'S UNIVERSITY FOX/GAIL FOXWCRTH GALBRARH STATE HWY STATE HIGHWAY DEPT. WRENMORE WRENMORE LAND COMPANY p MANNING DAVID MANNING UNIVERSITY OF NORTH TEXAS ~ R & R SERVICES ,RSfl DENTON 00 DENTON COUNTY y DENTON EOLE DENTON EAGLE DEN 1'RIN DENTON TRINITY ROOFING . LEW IS ROOFING COMPANY f LEWIS fk ; AMER AIR AMERICAN AIfRUNES TAR CO TRANS TARRANT COUNTY TRANSPORTATION FEUCHT, RANDY FEUCHT CONSTRUCTION r , STREETS COD STREET DEPT PARKS COD PARKS AND RECREATION N; TA4FIO COD TRAFFIC CONTROL ` ELECTRIC COD ELECTRIC DEPT , COLWICK JERRY COLWICK ROOFERS UNION UNION PACIFIC f a c+ ,ry 10 H, `r. I:g y f J l rrrw~ AV* I '~draNo 9' ApMd~f Qde - CM of WNMo TEX" MUNICIPAL BUIL DINO / 215 E. MCKINNEY / DENTON, TEW 76201 DATES August 180 1991 TOt Kathy DuBose, Acting Exec. Director of Finance THRUr Harlan Jefferson, Director of Treasury Operations/ ROKt Darren A. Asher; Administrative Assistant It t t SUBMICTt DISABILITY EXEMPTION FROM TAXATION ' Per my conversation with the Denton Central Appraisal District and the Property Tax Division for the State of Texas, the decision to offer the exemption to local residence is in the heads of the City Council unless the citizens force an elections The guidelines includes a Adoption before May l in order to offer exemption ` for the upcoming year. " rq e Offer a minimum of $3,000 dollars, e Obtain records from the social Security Administration or a doctor as proof of disability for each applicant. Currently, the School District is the only taxing jurisdiction in Denton to offer the exemption to approximately 132 residence at $100000 per household, The estimated cost for 132 applicants to the City would bet 12"atiou Act Value Redaction Tex Reduction 1 $ 31000 $ 396,000 $2,235 i.' 1 $ 50000 $ 660,000 $3,726 I 1 $10,000 $1,320,000 $7,451 .V> There are no limits to the exemption above the $3,000 minimum and no additional cost needed to offer the exemption. Also, a resident that receives the over 65 exemption may not benefit from disability exemption as well. Only one or the other may be applied. If may be of further assistance, please do not hesitate to let me know. 8171688.8200 D/fW METRO 434-2529 1 wool 1 'QWIQiI~O. Date MEMORANDUM a To: Lloyd Harrell - City Manager From; Tom Klinck - Director of Human Resources Subiect: 1994/95 Budget - City Council Questions Date: August 10, 1994 Lloyd, this memo is to respond to questions addressed by City Council members during my August 9th Compensation and Benefits Proposal, In Attachment I is a list of the Harris Methodist Health Plan network providers - Denton and Lewisville. The providers designated with an asterisk * have been added to the plan since we initiated our first plan year effective January 1, i994. I'm please to report that in Denton, there have been 10 additional family practice physicians added and 21 specialists. Four of the new specialists are for mental health services.' In Lewisville, there haw been 6 specialists added to the network. Two new specialists are I y for mental health services. Attachment II is a letter to me from Ma. Ellen Logue, LMSw, Harris Mental Health Management Services, outlining the efforts and further anticipated results for maturing the " mental health providers in Denton. As this process for enhancing network provvders continues, I would indicate that Harris is being extremely responsive in authorizing out-of-network referrals for specialists (including mental health) that are not included in the current network of providers. I spoke with Mr. John Lampton$ Director of Client Services, Harris Methodist Health Plans about the status of services not available at MCA - Denton (f.s., cardiolo i contracted, for and performed at Denton Regional,Medicaleing Conter (ORMC). He is researching this with the Vice Pvesident of Network Management. I will provide further information on the status of this as soon as it is available. Please let me know if I can answer questions or clarify a point. home Klinak LHMEN949.TK 8/10/94 i f ` 'bee~eNo - AOer+dal ate - S x ' ' ATTACHMENT I 44 7B y )SKr i L P. x' 11 k i 3 Yf. i bl r S ry,4 Z' if , }l5 I! t ' ~ r .6-Y p {~•k1 MAa is IOALn IHM "MIOM w $@no ' At a 4410"111 l i' I,Vmw-l filet-woo 641 Wool, CITE 141, cities now spe"4ty a "04 114110114 A. N 3636 Pselat+n 11114 tai ft"M 1081. 1IT•102-4111 WAM IVAOMK40 M ""614 Corks J. 10 1101, a" 1ter1, no ft%W 16161 14.046-1!04 AAw"wxL4u ow" A. 4#riotiM 0 fall SOW p e o 6010 OwAn 16111 all-046-1704 N*"wu4lLm 1`tit Wor A. 03 M11 "Capture no E44144A 161" 17.164-0111 AN4oN/IOLOG lope" 14141011 ft w f0 1610 1briPMar4INI B4ANa 16301 111.144-0141 beelop"OLA60 01400661 N. OOrlla so HI I 111801i4 k44 04ataM 145" 1T•Nt•OM0 cuen1AOM 11414rtM4 N. 041004 10 4411•A MKLA 111 BOal4a !6117 111.142.0100 t7y010SA0M hit boot. 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N 1114 64r11tan /s 1 ""1 $31-141.11" FM to 11OM71C1 A molest ~ h " loop t iP4rnei/t+n. SeaPALO l , om 1 110114" 7041 17-114.1414 1000104 INAMC11 ~4r »ryW1 C. 10 1414 M 1631: "1.146-1350 $now IOhmell C. M 1411 MelPt " o 16143 17•fa6-1f1f .HOLM NW=C4 a a "OM*, "WON er 14 Pefi . $ .Me 014161 4 u:•liP0K1 ft lest AP JON yU Koh" » 5th W144 4rsuits 500 06304 114" oww names "wit" OtAA Be 10 31103 @Kis"n, 1403 De"" "bit 411.104.7111 "MAN wP o co " 10 1410 Coe . 1400 Dow" will all-1104.1400 powu ISAW ce 463404 W. N TMK "6.044.0011 M44a1BP7OP0100M War dal NIL P•S IIS No" Maf60111fM01AM r 1 111.301NIf 1440004 # SN4f #8110010 A. 8011 O4M6BLm, Mi14 1K ft" fill 14414 1ST-041.1411 alnlal. B11a11Ay ►4 i s0 001 A 1Mtt 116. W 110 O4a 16041 031.111.1400 @Nov& allow l0 448t%% north 2.16 1131 1 ~4A 14101 611.117.7111 One" SWAM 1001,11,04 fs46 V. 10 440 001 33440 ~k"W " 16111 411.11!•1541 do^* WNW 60B/My NIa40 B. 111411 p . 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NN 1PN34 Re O Son Nku h 6~ SIM 117-166.1444 410111011 Mi11M ww "Am 0 14204 !•441.1600 414AW 61161 /MIST a Reflects additioos as cal"red to the 12/7/93 Prodder List v~,di11A•:n.. iaAiMf~iralQa I f~ Mal i 1 I ~j 1 NMt10 IMNII I1i,11 f001'tOW 1M i1M1OM ~ ~ Al N /0/fi/M MIT 640 WIb1 f1aN spo"t3f o. INr/6e 411tY.N•e IN/IM 16!64 IU•»eIfN GIO& WM1bM1 Irr4/~ 14M 641.1/7.1111 0111dge~ 6/w/e// A. /6gIIT no n 166 orf/o StNNt Seen 111.1/14641 11101,01" RUM Q 4►/1rM or11uN ht/r L. Oa iN611. 6611 t 14701 641•»1•»1T /IITpNM4C Iwoor i 111 i14o h1tM. Iult/ 101 Owxw 0010 3110"" Jim ~ le 1616 fer"UT 1101 M101 n1.1n•1N1 11l~OMMeQ Now i 0 uss swifan. IiM „1„ 641.111.6"1 CR7M01MN~ 1HIM~ IS /Nilitir . sr ja WORM 1 4 site "M 11011M 14111 n1•Nf•1f/1 f1/M0/AMOC 611jow Cf/r11/ A. 0 e61i N IWoo lO /101441 met 641.10.1164 IIMYOIAIT MMMU' So HS M. "We ISO" 14!64 641•»f•Nii g1 C1 4 J wrKN u Tl t 10 6s1 WoU UO MN M~ "M f11.f11-i11imp Irn1 1t Se11 M H 047-M1471 Tien nT•flf•f111 IInATR101 l~tyh AN/ 161 11" M. 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Sf5 \ 1 ~ i ~ I blfeets sdditloss as cw"f*d to the 12/7/93 provider list f wrong Nwm n" 18010 AS to L"I"11" •!i/ or 110111 p.0..... 4Mpp4 f1rr1•wer M/ street pff ii► Ottla 111004 * sr/lp PMOIO A. !0 t7; ■ f1e R. 340 Lw1w131p 1SO01 311.116-111 N.LMif/11010110iAOf Mele36 Davie ►p..11 b sit 160001a Lain 1111 l•.tprill4 16001 111.434.1344 CARNOWN David C. >0 414 oo to" lilt 1•riMlls /IM 134.454.1M CAMCIM 4 i31~Wr~a~rr Ml•.bM v. girt 1.11 Now K Ste 164 Ms1M110 Volt 034.311.1164 oop41/stwo j 1~iNae, u O.ep4 f. so 1433 V. Note 101 111 164Q 331.311.6433 WOt41L1! MY1Cl3a ht3lOn A)" 10 its V. Note Sw s04"9MM114 f6"1 334.434.1410 fM Mania ow" K. M 646 M. 11.1e P l"IM114 1101 114.410.1611 f116s1/ 1741 0 Olt IV Wlt•• a. N NI w. 16de M Lwlaville 101/ 114.410.6410 Bplaw 1MC11Co No" MWAIe M. 0 464 It. 16166- 641 L4,4901 1$ !6641 114.410.0{0{ /141ffir folMW $MNn Miry 0 10 M. Note 1144 6"6"3114 16061 014.431.64" ON"Nowwo600't afflum sews i. Is 164 M. Ibis fit) 1avievil • Me" tll•03l-40" ONAWL e{ NMI Sna4 Aloe 10 /1 r. Ibis ft no Lodev"Ia 16401 11411/•164 law^ SWAMI! Mills" Is7 so 1. 164141 street. 64/3 tan ww"Is 16461 111.111.1000 ouwg swam No141pe am M• lO to W. 16110 /111 DMMiI• 1101 310.33!•61" oMM61MO13fSr•11 e"ar"l f. 0 1f1 M. Cage We W104114 700! MA 1.0400 mm m IOOiCm Iye~ee~ lO 130 M. e•tegt 111 L4.wdlke 60"7 360.4341100 w mmm ""go" awl 1rr4• i S• 0 its 1.4olrrt pkwy. Ln.iw11H 1001 334416-6401 00/411/1 Sf kwo 141411d or"@ S. l0 44 M. Ile wdN 364 1"Wilof 1166 314.610.34{1 N/M1M W0ra1 C. b 40 M. Us. suits 164 tav!►rt11s 71061 314-4144426 W" p~"1~• 041616044 0. 0 6" Ong 11x10 at"% 00 i rIM11• 7007 214.416.71! 01" ri Me4rt 10 " 161 So" Ibis Street 000 Iart•e111a 10167 114431.7641 410146-1 ~ L. 0 M, ne si•4 Nr04K1lf 16641 314.436-14» Comm 646 4 Weals t 436 wept owe Street 3e+lMllt 16/1 334.434.1411 4+4J4.1 . M M•et >•6 ltfeet 3344 w4will• lM! ItOWI 1 wp►I 640 ONIIMM pe04tt go" 1Ntl 4 11f M. 1e ww"le 11467 01o1-.136-1174 n 0101 100M yp 91100W 11,444 04004{ wool el•M w+ 417 M. Mn LMMI3• 7010? f/4-43••1 H 0400"W OWAMU Ipra4 11piOtt 10 171 M 1L lwt•e111e 7NN 114.116-1114 Oof104M010 31M1/111t ~111t•e4441 Ste"" "Ila" m 471 V. Us 34M7•M M6111e0 ~Ip'p41i1 0 Off M. No sewl"114p 16141 014.113.3141 90110 QD/p•1M3O 40 : p31 0. wO $00 9. WO 411 LMw"Wiito 160 1 16141 114114 443 14. -11""w MIOM.OOM o3t9rt1 10 NM 5.0414 Sri! dM3 "sum" Mtge N 641 M. 10106 1100 6MM11. ?sell 114.431.431• 1e111w7C/ sir" w0 IN 1. MtM 104 .4M1U ?101 334-i3o=040 ""moo Itw L4 kv Seem 0 14o M. Note 106- &Wftlus 16461 014.176-1040 IrlMetq { s, 30 s" W. IWOo IM L"I"We %"I M-610.1140 NMIOOIc$ !Oe•tw0 Mat "nil 10 4" M. Ile &0+310116- 34.434.1074 IMgKAU IM1IGIe 1 31W 1 r.NM M3•t36104 ON 1" M am"1r. 1e0N C Lap3M114 "Al ?will 13443b141 fOP 11 ! 111tt/4f IIf4lH1 SIN no 1Nt Koh KfNt LwtwA114. 114.011.131 100s31e11 NYIIgf. wOep.M 11. 641 M. Note R. 140 laad4.631a not 0! 1143 33-11 1 1rIQM 6 01M t r6434..•r1.e tM t. IM/ 14 1. *bowl*, ate LeatM111• 7447 *14-4m.1110 .w.,A~r NN.N.NN•N H~ML~H. N.ON.~~~.~.. •.NN~N.MU.• NNE ~b NM./INN N~N~Nr~~.NSN.N~M t ' L U,,,, tt~((x s + Reflects additions as compared to the 12/1/91 Provider List 0 .04 IM11 . 'd _........._._..-,_...,6-...,,J......_.,.....,...... _.....w.,,.v...~mwKiov.;h'' I I AQOAOiNO ' Aph* 3f 1 r 1 h 'r aJi r r r 1 ATTACHMENT II ~i J1y1 I ~ ~ `J~ 1~. r r I y.. r ns I.M. k Hanis Mental Health +pendaNa~. 9 Management Services Uatee t Ausust So 1994 Thom xbck tatyy orDa~ton 601 Eat WckOM Suite A Dwtoq Texas 76205 Deer Mt. Unok: The "Ming b updated ldor=tior~ resar 4 fire rWuttment of mwW health provider in the Dw.-.on Ares. There we aurently row provider (two psycholosists w two mute's level ther*9s)1n the Denton stet on Harris 8dea. Within the pat month, sp kWona hove been WN nut to A psydwWst ud a sodd worker. We hope to be offa;tgl oomacts to t Vgxp or tat matt) health P(O%sionsis within the next few months. IWI; Sroup oomigs orone PgAIA st, the psycholoOA and two > asWs level there" The group it durrealy "tabu* Doe Dwarfs! intake nut *w Artd b** o119oy and we will be sending rppkWoas to the Voup members iR the next week. t Harris Uattal Health Um"ement Services strive to selea superior me" health with the AlAty to work with a wide tense orclients. If you hat my questions or theirs Is sayddag at all I an assist you with plow cap me it S1 462-6829. ~ Sinewcady, ~ E f 'Um UBuw, Uaw ' it'roJects Coordinttar ! Harries MweW Health IAM"nft servloa 1. ' I sn . rows ew~e>n+,. ittIMMrs*fw/left?.V/Aftp^T*wMCIIAWJ1174614 i10amw1a+1nT44UMXWAw11740401 Y r;any. low ~pLlnila Na t~~ apsMai e «1ry s~/ORNTOK MX" MUNICIPAL BUILDING / 216 E McKINNEY / DEN~ON, TEXA3 78201 MEMORANDUM i TO- Honorable Mayor and Members of the City Council FROM: Jon Fortune, Managemnt Services Administrator DATE: August 19, 1994 SUBJECT: MUNICIPAL. CHARGES SURVEY Earlier this year the Dallas Morning News published a graph created from a City of y Richardson survey Indicating the average municipal service charges for homeowners in selected Metroplex cities for 1993.94 (See Attachment A). The municipal charges included were property tax, water, sanitation, and sewer fees. Electric services was not included. The Initial Richardson survey did not Include Denton. Therefore, I have attached a new copy of the survey results that includes Denton. Attachment 0 Indicates, hour Denton compares to the other survey cities using the 1993.94 property tax rate of 0479 per $100 valuation. Attachment C indicates how Denton compares to the same survey clues using the ,1994.95 proposed tax rate of 0.6645 per 8100 valuation. As you can see from Attachment C, Denton has one of the lowest, annual r average municipal charges among the surveyed cities. I hope this Information Is informative. If I can answer any questions, please advise. Thank you. x~e uaa.n.K• W00009 y 817/6888200 D/FW MEM 434-2628 owl r Attachment A ap1~No Aawdol CITIW cons for Iowom In :.iectw daN for 1993-194: o~ _ i ' + tiduM 0~M4' IrwMlr~r+won,,r.u rw a+r,~+w. IWAM-ewd lif~r*.(I slow r- Tlr9rr.wwr~Mw i I AttacWnt B r O No CITIES"COS. It Y Mete • y3 o~S/ (Avg. Municipal Charges) I 1993-94 Fates City Irving , Richardson Plano Mesquite Arlington Ca: ollton j Dallas I DENTON Fort Worth Garland I _ $500 $700 $900 $1,100 $1,300 $1,500 Dollars I ® Avg. Cost I Inc y es Property Tax, Water, Sanitation at. fdas. .~.e f Attachment C CITIES"COS71. e (Avg, Municipal Charges) 1 City 1994.95 Proposed Property Tfx Rates Irving Richardson DENTON Plano Mesquite Arlington Carrollton Dallas j Fort Worth Garland $500 $700 $900 $1,100 $19300 $1,500 -z Dollars Avg Cost Includes Property Tax, Water, Sanitation and Sewer fees. t.+ Y a0andalr Of) nr N ourro w Tirx" MUNICIPAL BUILDING / 215 E. MCKINNI:Y / DENTON, TEXAS 78201 i I, D0MRANDUK TO: Betty McKean, Executive Director Municipal Services/Economic Development I! FROM. Bruce Henington, Facilities Manager DATE: August 19, 1994 SUBJECT: Visual Arts Building A/C in Festival Hall After initial investigation into the cooling problems occurring during large group programs held at the Center for Visual Arts we have found several factors affecting this situation. • the age and open interior design of this building • its lack of energy efficient construction (single pane windows, high ceilings and lack of insulation) • the age of the HVAC equipment (10 years) • the existing system was installed beyond the design parameters of the equipment Theme factors make it virtually impossible for the existing unit to s carry the building at set point in crowded conditions especially E' when the outside temperature is over 9SOF. Set point is the temperature at which the unit is set and intended to be maintained I at all times, unfortunately, a continual resetting of the I thermostat to a lower temperature could result in permanent damage to"'the HVAC equipment without helping solve the problem. According to Sara Harvey, Building Manager at the Visual Arts Center, steps are already taken to attempt to remediate overheating situations. During very hot weather she requires caterers to set up the day before the event so the building has time to recover from the heat gain. Additionally, we have found that, in fact, the building manager is already setting the temperature down to 700 the day before a major event. She indicated that on very hot days this keeps it at about 740 before the people actually arrive. Me. Harvey is planning on taking temperature readings during large events scheduled for this weekend so we can get a clearer picture of the ambient temperature once an event gets underway. 8171588-8200 D/f1NME,740434•252D { i NQ -a Page Two AW4 A/C Visual Arts DeS! August 19, 1994 77 9 The Visual Arts Center HVAC unit has had a history of compressor 1 failure. A failure can be caused by liquid refrigerant condensing and damaging the pistons and valve plates inside the condenser. From the point the City took over the maintenance of this building we have replaced the compressor three times. It had previously already been replaced twice. Since we have had stricter controls on the temperature the unit has run continuously two summers without a failure, i It is our recommendation that we consult a mechanical engineer for the best possible solution to this problem. We are in the process of determining the approximate cost for hiring an HVAC expert. We ! have requested a cost summary of electric service cost for the past 16 months for this facility as well as a history of program load from Janet Harrold. An additional roof top unit might be considered as a longer term solution to maintaining a cooler ambient condition. This was done successfully at Denia, Northlakes and MLK Recreation Centers due to the need for immediate heat removal caused from athletic evens in the buildings. An additional roof top unit would serve as a backup unit during large group programming. it would allow the temperature to be maintained at set poirt and increase the life expectancy of the heat pump unit currently in the building. For example, f a building was running at 740F al.' a large crowd enters the room causing the temperature to rise to an••ncomfortabie level, the recond unit would co"s c• it would serve to maintain the 740 and 'remove extra huml6ity created by c -owded conditions. The approximate cost of an additional 40 ton roof top unit would be I 060,000. i, The pros and cons of this recommendation are listed belowc 0 Reduce citizen complaints and potential for increase of } ! rentals. s • The facility becomes mechanically adequate to handle large ~a •~V1 group programming more comfortably. rr' • The sunder designedO model heat pump unit currently in the facility will last longer and have fewer mechanical failures. A roof top unit is visible from the ground and would be very unattractive. • The general fund utility cost for the Center for Visual Arts will increase. 0 Cost of a new unit. • ~penda Na apendaltea Page Three We -Ale A/C Visual Arta ` August 19, 19J1 u Attached also is a copy of the Energy Management directive. Certainly we can make revisions to the policy but the longer term solution is more a technical /mechanical one. r ° s Bruce Hen ngton, P 'Tities Manager s 1754.FM `Attachment j ~ F i 01 r Jr ` r in nr f Irll 7 Oki, E~IAr r r to , t r - i i r ~oenda~t a 441~ s, 4 1~ of DgNTpNI 7j"S MUNICIPAL BUILDING / 215 E, MaKINNEY / DENTON, TEXAS 16201 CI , N E K 0 R A N D C M TO: Distribution Lists i and 11 FROM: Betty McKean, Executive Director for Municipal Services and Economic Development Robert Nelson, Executive Director for utilities DATEi October 1, 1991 ShBJECT: city Facilities Energy Policy This memo isrtoconacious aasrepothat ssiblee Intxorder ton mhas inimizeeatheee cost trs' to be as energ, utilities Effective . October 1, 1991s we will institute _a Building Energy Polio, x' (attached) in all City buildinga, General Fund and Utility Fund. This policy, .-r - - suggested by staff and approved by the Executive staff, will be monitored and enforced by the manager of supervision of the primary facility. we appreciate your cooperation, understanding, and your energy saving attitude. t' Be tY McKeae Bob Nelson 'S BLDG2050 811/566•00 D/FV METRO 431.2524 ~9endaNa,~9 - h +ae~dalten~,~#1r CITY OF DENTON PACE are ;1_ POLI CY 11DMININTUTIVI PROCEDURE AMINISTRATI E DIRECTIVE iEC11ON: raelllt Mana ement Directive AEEMCeNVt~eo~, SVWC7: ConjervatLon EPFECM DAM ensr i TTTLI: October 1, 1991 eEPLACEL Building Inez COn arvatLen t The City of Denton is committergyedmanageto the elllcUnt use of energy resources in all extatlnQ and future buildings. Lnment and conservation are matters that involve all employees and all employees should take it u energy-saving actions. Cxamplei turning outs liq se1ins unoccupieda areas perform . Ivory employee will be expected to be an "energy saver" as wll as an "energy consumer." The City of Denton recognizes the need to conserve and save energy in all City buildings and at the same time provide a comfortable work environment for our employees and I citizens. This directive is designed to save as much energy as possible and still provide comfort for all people within the buildings and allowing for special needs on a temporary basis. The manager/supervisor of each area will injure that the directive guidelines are followed. The City of Denton shall investigate and, where appropriate, make recommand Wonu regarding future actions to be taken. New and existing products and technologies i0hall be evaluated for use In city facilities. It will be the City Of Denton's goal to plan and Lnotall, when economically fsa lble, now energy management systems In all City buildings. These systems should provide a cost pay back within tour years. The Public Information Coordinator for Utilities and the superintendent Management will be responsible for reviewing c vspecial of requests for directive varlances, proposing chas In the omplaintj, rto the Commr esolving special requests for approval, and s periodical building lnapection/audit.~e The building txocutLveaudit wwillebefat least annually. ry. Administrative Directives I. Air CendilLenine and Nu - A. In wary City facility we will strive to maintain air conditioning and heating to"ratures at 7607 707 (the suggested national set points an P to 71 and We,must undiratan4ethaith very old equi me ?Oa► in the winter months}. . !h!■ 7441P ♦ • equipment the room temperatures may that could get as cold as 77ar or as hotgas 7607. The older thei tempera uipmentuthe more the environment temperature will vary. 4u pment the I. insuring thatwee maintain the yearraro nd sit lily will be responsible for will Insure that the staff are informed of the quidillnThe •s/ppllcy ~sHeeorlshe s needs hould encourage stall to wear appropriate clothes to Accommodate Individual ` sweater for winter dayewho continue to be cold natured should bring an extra i .40. l ,f Vsr4 No. AgWalt PACE 2 OF_Lt~lte - i PCLICY/ADNINIATBATIVE PROCEDURE/ADMINISTRATIVE DIRLCTIVS (Coot ued ` TRLE: aPfV"C6A*&Q A: L Building Ensr Conservation C. The City of Denton does realize, with aged equipment, that there will to a ! need for a temporary epeclal request of variance in directive. This can be obtained by calling the Publle Information Coordinator or the facility Management Division. D. The City does realize that there are long-term needs and requirements that may require directive variances. A directive variance or complaint may to resolved by following theme quidelineme 1. The manager/supervisor will submit the complaint or variance recut v. in writing to the Facility Managemanh Division. 2. The Public Information coordinator and the Superintendent of Facility Management will review and consider the request. 3. If the request is denied, the manager/supervisor can appeal by submittir.q their request to a committee of the Executive Director of Municipal Services/ Economic Development and Executive Director of Utilities. Any appeal above this committee will be made through the chain of command to the City Manager. They will review the request and make the final ruling. It. Event Scheduling i A. It will be the responsibility of the manager of the building/department cr the supervisor of the building during the winter eeasor, to insure the heatlnq units are mat down to 620? when the building to unoccupied. 1. It will be the responsibility of the manager of the building/*epartment or the supervisor of the building during the summer season to insure the air conditioning unite are set up to 860F when the building is unoccupied. III. Lighting A. Light fixtures shall b0 cleaned, inside and outside, at periodic and regular intervals to order to maintain maximum efficiency. Be Energy efficient lights shall be used in all fixtures. This includes the use of energy saving 34 watt fluorescent lamps in all four-foot fluocescent fixtures and the use of low wattage compact fluorescent lamps in all appropriate incandescent fixtures. The Purchasing Department shall order and stock thee* items which shall be installed on a replacement as needed bads. C. All. efforts shall be made to ensure that lights are not left on in unocc.ipled areas. This should include a long-range goal to purchase and install, rased on the budget, occupancy sensors in appropriate locations such as conforeace } and meeting rooms and restroces. This should include a long-range goal to purchase based on budgeting the lnetallation. Exterior lighting shall be e Lppppeed with timers or photo cells. Employees should be encouraged to turn ! off tighte in other areas including office whenever they will be unoccupied for more than a few minutes. Lights in all gymnasiums or large activity rooms should not be left on unless the gym or room is being utilized. D. All exit signs should be modified to accept fluorescent lamps instead of the shall xLaUbi Lneandoecdnt lights, or alternatively, the use of LED exit signs e t 1 i Apeodatr~T Ogr8 PACE j ~ 1 POLICY ADMISTRATIVS PROCEDIIRL ADNINISTRATIVR DIRECTIVE (cou u•) TffLE: REfEAIKCE MtUHR Building Ener conservation C. The City of Denton does realise, with aged equipment, that there will be a need for a temporary epeelal request of variance in directive. This can be obtained by calling the Public Information Coordinator or the Facility Management Division. D. The City does realise that there are long-term needs and requirements that may require directive variances. A directive variance or complaint ray be resolved by following these guidelines# 1. The manager/supervlior will submit the complaint or variance request in writing to the Facility Management Division. 2. The Public Information Coordinator and the Superintendent of Facility Management will review and consider the request. 3. It the request is denied, the manager/ supervLice can appeal by submitting their request to a committee of the Executive DirWor of Municipal Services/Economic Development and Executive Director of Utilities. Any appeal above this committee will be made through the chain of command to the City Manager. They will review the request and make the final ruling. II. *_vent echedulina , A. It will be the responsibility of the manager of the building/department or this supervisor of the building during the winter season to insurs the heating units are set down to 621? when the building is unoccupied. B. It will be the responsibility of the manager of the building/department or the supervisor of the building during the summer season to insure the air conditioning units are set up to 86'F when the building is unoccupied. 211 q A. Light fixtures shall be cleaned, Inside and outside, at periodic and regular intervals in order to maintain maximum efficiency, S. Energy efficient lights shall be used in all fixtures. This lneiudes the use of energy saving 34 watt fluorr cent lamps In all tour-foot fluorescent fixtures and the use of low wlttage compact fluorescent lamps Ln all appropriate incandescent fixtures. The Purchasing Department shall order and stock these items which shall be installed on a replacement as needed basis. C. All efforts shall be Dade to ensure that lights are not left on in unoccupied areaes this should include a Long-range goal to purchase and lneeali, breed on the budget, occupancy sensors in a.)pro slate locations such as conference and meeting rooms and restroome. This should include a long-range goal to purchase based on budgeting the Installation. Exterior lighting shall is • ipyd with timers or photo cells. Employes@ should be encouraged to turn off lights in other areas including offices whenever they will be unoccupied for more than a few minutes. Lights in all gymnasiums or large activLty rooms should not be left on unless the gym or room is being utilised. D. All exit signs should be modified to accept fluorescent lamp■ Instead of the sxistinq incandescent lights, or alternatively, the use of LED exit signs shall be encouraged. f 7 ,5 7 &'C-/ Apo*NO Q POLICY ADMIRrOTRATIV! PROCEDURE ADMIMIBTRATIVE MINT fcontiauedl •,1^97 TmE: ' "Mucs NVWIM: auildin Inergy, Conservation i I. The practice of do-limping (removing two lamps from a tour limp fixtnra) areas investigated* p.. wouldtincludeuhallways tan be with t Candidate levels f natural fIi do^hplnq g 9htF. Guidelines for the provision of adequate light levels should conform to the knorLnq dard l delsety r various tasks as determined b, the illuminating stan IV. Direct Alr-Co ndtLanino Load Control A. The City operetes a program of direct control of air conditioners commonly r known as the •eusaut SonW program. This program allows the. UtilitV Deparimne sdi [olred aeair conditioner compressors for a short period of peak demand for power. All Citr owned and r. operated split-system and package unit air conditioners must be egnlpped with ! a •Sumeer sense' load control switch. , Mr E E. ;r ~ r AM07l1D T- 1 y r... WPM f I t. I l 1 1 I II j EE { 1