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CITY COUNCIL AGENDA PACKET
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No 8
AGENDA
CITY OF DENTON CITY COUNCIL
August 30, 1994
Executive Session of the City of Denton City council on Tuesday;
August 30, 1994 at 5:15 p.m. in the Civil Defenso Room of City
Hall, 215 E. McKinney, Denton, Texas, at which the following items
will be considered: ;
5:15 p.m.
1. Executive Session:
A. Legal Matters Under TEX. GOVT CODE Sec. 551.071
1. Consider claims of R. Rodriguez and J. Owens.
B. Real Estate Under TEX. GOVT CODE Sec. 551.072
i
C. Personnel/Board Appointments Under TEX. GOVT CODE
! Sec. 551.074
Special Called Session of the City of Denton City Council on
Tuesday, August 30, 1994 at 6:00 p.m. in the City Council Chambers
of City 16al.l, 215 E. McKinney, Denton, Texas at which the following f
items will be considered:
6:00 p.m.
1. Consider approval of a resolution ratifying the amendment to
the agreement with the Texas Department of Commerce for an
Enterprise Zone.
2. Consider adoption of an ordinance approving the 1994 appraisal
roll.
3. Receive and consider answers to questions on the 1994-95
fiscal year budget.
4. Discuss and consider the listing of major budget issues and
give staff direction.
5. Sold a discussion and give staff direction regarding
additional issues concerning the 1994-95 fiscal year budget.
i
C E R T I F I CAT E
r I certify ti:at the above notice of meeting was posted on the
bulletin board at the City Hall of the City of Denton, Texas, on
the day of , 1994 at o'clock (a.m.).
I M
a i ti~.•; CITY SECRETARY
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to NOTEt TH" CITY OF Z,?.NTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN
ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE
CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE
HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN
ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY
SECRETARY'S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS j
DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO
THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH
THE CITY SECRETARY'S OFFICE.
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CITY COUNCIL REPORT FORMAT " /d
TO: Ma)or and Members of the City Council l C lc4z
FROM: Lloyd V. Harrell, City Manager v
SUBJECT: Amendment to Enterprise Zone P Agreement
RECOMb1RNDATION•
Staff recommends City Council ratify the Mayor's to executionof the amendment to the
agreement between the City of Denton and the Texas Department of Commerce for Enterprise
Zone ll.
i
BACKGROUNI):
The City of Denton submitted an application for bound j
i ary amendment to Enterprise Zone Il to
The Texas Department of Commerce (TDOQ on June 30, 1994. TDOC approved our
application and forwarded the amendment to the original agreement for the Mayor's signature on
August 25,1994, i
An application by Georgia-Pacific Corporation for an Enterprise Project designation was also
submitted on June 30, 1994. Formal approva; of the Georgia-Pacific Project application is
subject to the Texas Department of Commerce receiving the signed agreement amending the
boundaries of Enterprise Zone 11. (Georgia-Pacific's property is included in the area that was
added to the zone.) In order to meet the application August 26, 1994, deadline for formal
approval by TDOC, the signed agreement had to be Federal Expressed to TDOC on August 25 so
j that it could accompany the Georgia Pacific application.
{ RESPE ULLY SUBMITTED:
Lloyd V. arrell
City Manager
P d by:
Linda Ratliff r
Economic Development C for
A ved by:
cK Executive 'rector
Municipal Services(Economic Development
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CITY CO N I 1, REPORT FORMAI
TO: Mayor and Members of the City Council l rd /C;z
FROM: Lloyd V. Harrell, City Manager VVV
SUBJECT: Amendment to Enterprise Zone 11 Agreement
RECOMMENDATION:
Staff recommends City Council ratify the Mayor's to executionof the amendment to the
agreement between the City of Denton and the Texas Department of Commerce for Enterprise
Zone II.
i
F
BACKGROUND:
The City of Denton submitted an application for boundary amendment to Enterprise Zone 11 to t
The Tcxas Department of Commerce (TDOC) on June 30, 1994. TDOC approved our
application and forwarded the amendment to the original agreement for the Mayor's signature on
August 25, 1994.
An application by Georgia-Pacific Corporation for an Enterprise Project designation was also
submitted on June 30, 1994. Formal approval of the Georgia-Pacific Project application is
subject to the Texas Department of Commerce receiving the signed agreement amending the
boundaries of Enterprise Zone 11. (Georgia-Pacific's property is included in the area that was
added to the zone.) In order to meet the application August 26, 094, deadline for formal
approval by TDOC, the signed agreement had to be Federal Expressed to TDOC on August 25 so
that it could accompany the Georgia Pacific application.
RESPECT ULLY SUBMITTED:
Llo4V. rreli
City Manager
P ep d by: `
Linda Ratliff
Economic Development Co di ator
A ved by:
BZWy cKe Executive 'rector
Municipal Services/Economic Development
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RESOLUTION NO.
A RESOLUTION AUTHORIZING AN AMENDMENT TO THE AGREEMENT BETWEEN THE
CITY OF DENTON AND THE TEXAS DEPARTMENT OF COMMERCE FOR AN
ENTERPRISE ZONE (ENTERPRISE ZONE II) WITHIN THE LIMITS OF THE CITY
OF DENTON AND THE EXTRATERRITORIAL JURISDICTION OF YHE CITY;
RATIFYING THE ACTION OF THE MAYOR IN EXECUTING THE AMENDMENT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, on August 25, 1994, the City received an amendment
from the Texas Department of Commerce to the Agreement between the
City and the Department, and the amendment will revise the
boundaries of the City's enterprise zone
nelbenefits;aandcifio }
Corporation to apply
WHEREAS, the deadline for submission of the application of
Georgia-Pacific for enterprise zone benefits was August 26, 1994;
and
WHEREAS, the City Council wishes to ratify the action of the
` Mayor in executing the Agreement so that Georgia-Pacific could
i qualify in time to submit its application; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
BICT QS 1. That the City Council hereby confirms and ratifies
the action of the Mayor in executing the amendment to an agreement
between the City of Denton and the Texas Department of Commerce for erms designation of an enterprise zone, under of hethich is and condi ions
contained within the agreement, a copy attached
made a part hereof.
a = copy I of this tresthe olutiion to ResolutiIs here on R90- 03directed to
attach
I
SECTION III. That this resolution shall become effective imme-
diately upon its passage and approval.
1994.
PASSED AND APPROVED this the day of
' BOB CASTL£BERRY, MAYOR
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JENNIFER WALTERS# CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCHo CITY ATTORNEY
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AGREEMENT FOR DESIGNATION OF AN ENTERPRISE. ZONE
TEXAS DEPARTMENT OF COMMERCE
AND
THE CITY OF DENTON
I
STATE OF TEXAS
COUNTY OF TRAVIS
Section 1
The Texas Department of Commerce, an agency of the State of Texas,
hereinafter referred to as Department, and the City of Denton, Texas, hereinafter
referred to as Unit, do hereby contract and agree to amend their original
agreement, as initially executed by the Executive Director of Department effective
June 21, 1990 through September 1, 1997 that designates an area of Unit as the
City of Denton Enterprise Zone No. 2, hereinafter referred to as Zoo"
Section 2 f
The parties hereto agree to amend the agreement identified in Section 1
above so that Exhibit A, Boundary Description and Map of the Zone, is revised to
I read hereafter as given in the legal description and in the map attached to this
amendment, hereinafter referred to as Exhibit A and Exhibit B, respectively, and
hereby made a part of this amendment. f
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Section 3 f
The parties hereto agree that this amendment shall become effective this
21st- day, of August, 1994.
Section 4
The parties hereto a
Section 1 above shall remain Le that i effect lanof the d shalterms nt of n the govern except tot he
extent that they conflict with the terms of this amendment.
section 5
By the signing of this amendment, Unit certifies that it has fully satisfied
the requirements of Section 2303.110 of the Texas Enterprise Zone Act, Texas
,R m Government Code, relating to the amendment of enterprise zone boundaries.
Page 1 of 2
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By the signing of this amendment, the parties expressly understand and
agree that this amendment shall become a part of the agreement identified in {
Section 1 above as though it were set forth word for word therein.
WITNESS OUR HANDS EFFECTIVE THIS 21st DAY OF AUGUST, 1994•
Bob Castlebeizy, Mayor
`/City of De-pion 1
Approved and accepted on behalf of the Texas Department of Commerce
{ Deborah C. Kastrin, Executive Director
Texas Department of Commerce
1
This amendment is not effective unless signed by the Executive Director of
the Texas Department of Commerce, or by her authorized designee.
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EXHIBIT "A"
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The general description of the area of the Enterprise Zone II is as
follows:
All that certain lot, tract or parcel of land lying and being i
situated in the County of Denton, State of Texas and being more
particularly described as follows:
BEGINNING at a point 450 feet south of the intersection of the
south line of the I. Coy Survey A-212 with the baseline of IH-35 in
the City of Denton, Denton County, Texas;
1 THENCE in a westerly direction passing the northeast corner and
with the north line of a tract recorded in Volume 1789, Page 671
E R.P.R.D.C.T. to the northwest corner of said tract;
THENCE in a southerly direction with the west line of said tract to
the center of Barthold Road;
THENCE irs an easterly direction with the center of Barthold Road to
the baseline of IH-35;
EN in a southerly
of 1 the o center Highway
n with direction the extension baseline
to it intesectio ine of
Highway 77;
THENCE in a southeasterly direction with the center line of
Highway 77 to its intersection with the extension of the easterly
line of a tract described in a deed recorded in Volume 604,
Page 656 Denton Records of Denton County Texas;
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THENCE in a southerly direction with the easterly line of said
tract to its southeast corner;
THENCE in a westerly direction with the south line of said tract to
the baseline of IH-35;
THENCE in a southerly
extension baseline
line of
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center 5 i
intersection with the direction
'.r Westgate Drive;
THENCE in a westerly direction approximately 750 feet to the
exiting city limits;
h* THENCE with the existing city limit lino in a southerly, westerly
f'. f and southerly directions to the easterly :fight-of-way line of the
" A.T. 6 S.F. Railroad;
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Exhibit A T/-1. Page 2
THENCE in a southeasterly direction with the eastefigf-way
of the A.T. 6 S.F. Railroad to the intersection with the easterly
extension of the center line ^,f nampton Road;
THENCE in an easterly direction to the intersection of the baseline
of 1-35;
THENCE in a northerly direction with the baseline of IH-35 to its of the s
outh tInterarctsect
recordediin Volumee 2695 Y Page 465oReal Property R cords;f a
THENCE in an easterly direction with said south line to the
southeast corner of the last mentioned tract;
THENC" in a northerly direction with the east line of the last
mentioned tract to the center of Westgate Road;
t THENCE in an easterly direction with the center line extension of
Westgate Drive to the center line of Bonnie Brae Street;
THENCE northerly t the center line of Bonnie
ti apont 25feet southeasterly and perpendicular to the center
line of Highway 77; ;
THENCE in a southeasterly and southerly directions 25 feet {
southwesterly and westerly and parallel with the center line of
Highway 77 and also the center line of North Elm Street to the
intersection of the centerline of.W. Hickory Street;
THENCE in a westerly direction with the center line of West Hickory
} Street to the center line of Bernard Street;
THENCE in a southerly direction with the center line of Bernard
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Street to the center line of Eagle Drive;
k THENCE in a westerly direction with the center line of Eagle Drive
to the centerline of Avenue D;
center line of Avenue D to
the
THENCE in a southerly direction with
f the base line of I.H. 35E;
THENCE in a southeasterly direction with the base line of I.H. 35E
to the center line of Bernard Street;
THENCE in a northerly direction with the center line of Bernard
Street to the center line of Collins Street;
j+. THENCE in an easterly direction with the center line of Collins
Street to the center line of Carroll Boulevard;
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THENCE in a southwesterly direction with the center line of Carroll
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Exhibit A Page 3
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Boulevard and also with the cenie35Eine of Ft. Worth Drive to the
baseline of Interstate Highway
Dallas direction with the baseline of IH-35E to Drive;
THENCE inr line ofsoutheasterly
the
THENCE in a northwesterly direction with the center line of Dallas
Drive to the center line of Shady Oaks Drive;
THENCE in a northeasterly direction with the center line or Shady
Oaks Drive to the center line of the old M.K. & T. Railroad; nter THENCE in a southeasterly broad to a point direction 25 tiwesth of and perp ndicular
to
M.K. b T. Railroad to a the center line of Mayhill Road;
THENCE in a southwesterly and southerly directions 25 feet west of
and pal erl to
perpendicular to the baselinetofaIH-35E;25
feet no nor thehe Y and
THENCE in a northwesterly direction 25 feet northeasterly
parallel with the baseline of IH-35E to the intersection with the
northerly northeasterly extension of a tract shown by deed to
;g Deed Records;
Jostens, Inc. recorded in Volume 571, Page
and
southeasterly, easterly
THENCE in a southwesterly,
northeasterly directions, around the entire tract perpendicular
Jostens, Inc., to a point 25 feet-southwesterly and }I to the baseline of IH-35E;
J THENCE in a southeasterly direction 25 feet southwesterly and
parallel to the baseline of IH-35E to its intersection with 25 feet
j east of and perpendicular to the center line of Mayhill Road;
4 THENCE in a northerly and northeasterly directions with the center
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line of Mayhill Road to the center line of the old M. K. & T.
t
Railroad;
ne of the old
THENCE in a southeasterly direction with the center li
M.K. a T. Railroad to its intersection with the center line of
Pockrus Page Road;
THENCE in an easterly direction with the center line of Pockrus
ction with t extension
sto it stiliae of the Andrew Addition of the most outhea THENCE in a northwesterly, northerly, easterly, northerly,
westerly, northwesterly, northerly and westerly directions along
the boundary lines of the Andrew Corp. properties to the center
line of Mayhill Road;
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Exhibit A
Page 4
THENCE in a northerly direction with the center line of Mayhill
Road to the center line of F.M. 426;
THENCE in a westerly direction with the center line of F.M. 426 to
a point 25 feet easterly from the center line of Loop 288;
THENCE in a northerly direction 25 feet east of and parallel with
the center line of Loop 288 to the westward extension line of the
southwest corner of the G.D.I. Subdivision;
THENCE in an easterly and northerly directions with the south line
and the east line of said G.D.I. Subdivision to a point in the
south line of a tract recorded in Volume 636, Page 261 Deed
Records;
THENCE in an easterly direction along the south line of said tract
to the center line of Mayhill Road;
THENCE in a northerly direction with the center line of Mayhill
3 Road to the northeast corner of said tract;
THENCE in a westerly direction to the most northerly northwest ;
corner of said tract; j
THENCE in a southerly direction to the re-entrant corner of said t
tract;
' THENCE in a westerly direction to a point 25 feet east of and
perpendicular to the center line of Loop 288;
THENCE in a northerly direction 25 feet east of and parallel to the
center line of Loop 288 to a point 25 feet southerly and
perpendicular to the center line of Highway U.S. 380;
THENCE In a easterly direction 25 feet south of and parallel to the
center line of Highway U.S. 380 to a point lying north of the
northwest corner of a tract described in deed recorded in volume
1783, Page 780 of the Real Property Record of Denton County, Texas;
THENCE in a southerly direction, a distance of 923.60 feet to the
southwest corner of said tract;
i THENCE in an easterly direction to the center line of Trinity Road;
THENCE in a northerly direction with the center line of Trinity
Road a distance of 900 feet to a point for a corner;
THENCE in a westerly direction to a point at the re-entrant corner
of said tract;
F THENCE in a northerly direction along the westerly east boundary
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Exhibit A We
Page 5 /d
line of said tract, passing the northeast corner of said tract and
crossing to a point 25 feet northerly from and perpendicular to the
center line of Highway U.S. 380; k
THENCE in a southwesterly direction 25 feet north of and parallel
to the center line of Highway U.S. 380 to the center line of i
Geesling Road;
THENCE in a northerly direction with the center line of Geesling
Road to the center line of Fishtrap Road;
THENCE in a westerly and northwesterly directions with the center
line of Fishtrap Road to the center line of the Union Pacific
Railroad;
THENCE in a southwesterly direction with the center line of the
Union Pacific Railroad to the northward extension of the west line
of the tract described in ordinance 69-41 of the City of Denton;
3 THENCE in a southerly direction with said west line of said
ordinance to the southwest corner of ordinance 69.41=
THENCE in an easterly direction to the northwest corner of a tract k
recorded in Volume 1256, Page 299 Deed Records) E
THENCE in a southerly, easterly and southerly directions with the I
west line and the south line of the tract recorded in Volume 1256,
Page 299 Deed Records to the northwest corner of a tract recorded
in Volume 521, Page 286 Deed Records;
THENCE in a southerly direction along the east boundary line of the
past mentioned tract to a point 25 feet northerly from and
perpendicular to the center line of Highway U.S. 380;
THENCE in a westerly direction 25 feet northerly and perollel to
the center line of Highway U.S. 380 to a point 25 feet westerly
from and perpendicular to the center line of Loop 288;
THENCE in a southerly direction 25 feet west of and parallel to the
center line of Loop 288 to the center line of F.M. 426;
THENCE in a westerly direction with the center line of Loop 288 to
the center line of Ruddell Street;
THENCE in a northerly direction with the center line of Ruddell
Street to the center line of Mingo Road;
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THENCE in a northeasterly direction with the center line of Mingo
a." Road to the center line of Highway U.S. 380;
THENCE In a westerly direction with the center line of Highway U.S.
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Exhibit A Date
Page 6
380 to the center line of Bell Avenue; el~
THENCE in a southerly direction along the center line of Bell
Avenue to the center line of F.M. 426; j
THENCE in an easterly direction along the center line of F.M. 426
to the center line of the Union Pacific Railroad;
THENCE in a southerly direction with the center line of the Union
Pacific Railroad to the center lire of Sycamore Street;
THENCE in a westerly direction with the center line of Sycamore
Street to a point 25 feet east of the center line of Elm Street;
THENCE in a northerly and westerly direction 25 feet east of and
parallel to the center line of Elm Street and 25 feet northeasterly
from and parallel to the center line of Highway 77 to the center
line of the east and west section of Riney Road;
THENCE in an easterly direction with the center line of the east
and west section of Riney Road to the east boundary line of the
J.S. Collard Survey A-297 Denton County, Texas;
THENCE in a northerly direction with the east boundary line of said
i Collard Survey to the north line of a tract described in a deed
recorded in Volume 9630 Page 54 Deed Records;
E THENCE in a westerly direction with the north line of the last
mentioned tract to the center line of Bonnie Brae Street;
E THENCE in a northerly direction with the center line of Bonnie Brae
Street approximately 1,800 feet to the north line of the A. White
Survey A-1406;
THENCE in a westerly direction with the north line of the A. White
Survey to the baselina of IH-35;
THENCE in a northerly direction with the baseline of IH-35 to the
point of beginning.
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CITY COUNCIL REPORT
TO: Mayor and Members of the City Council 2
FROM: Lloyd V. Harrell, City Manager
SUBJECT: ORDINANCE APPROVING THE 1994 APPRAISAL ROLL
RECOMMENDATION: Staff recommends approving the 1994 appraisal roll.
SUMMARY: The approval of the appraisal roll is an annual process required by the
Texas Property Tax Board. Council will also be required to approve the tax roll after
the tax rate is set. The roll lists all the taxable property and values within the city
limits for the 1994 tax year. For your review the roll was placed in the City f
Manager's Conference room on August 25, 1994. It will also be available at your j
August 30, 1994 council meeting.
PROG S. DEPARTMENTS _OR GROUPS AFFECTED: All the General Fund
departments that are supported by property tax revenue will be affected by the
approval of the attached ordinance.
FISCAL IMPACT: The fatal taxable value on the 1994 appraisal roll is
$1,877,463,532. Once the 1994-95 tax rate is approved, we will be able to
calculate our 1994-95 tax levy (i.e., property tax revenue). These funds will be used
to cover maintenance and operating expenses as well as our debt obligation.
I
Respectfully submitted:
{ Lloyd V. Harrell
City Manager
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C: WPOMMIR MAPPRA IS. AOL
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ORDINANCE NO. k
i AN ORDINANCE OF THE CITY OF DENTON, TEXAS, APPROVING THE 1994
1 APPRAISAL ROLL AND PROVIDING FOR AN EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS.
j
SECTION I. That the City council hereby approves the 1994
fi Appraisal Roll of the City of Denton, Texas in the amount of
$1,877,463,532 assessed valuation, based on the Certified Appraisal
Roll as approved by the Appraisal Review Board of the Denton
Central Appraisal District.
SECTION 11, That this ordinance shall become effective immed-
iately upon its passage and approval.
PASSED AND APPROVED this the day of , 1994.
BOB CASTLEBERRY, MAYOR
' i
E ATTEST. '
E JENNIFER WALTERS, CITY SECRETARY
BY,.
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY:
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CiTlhof DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76200
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MEMORANDUM
TO: Honorable Mayor and Members of the City Council 4 '
FROM: Jon Fortune, Management Services Administrator r4
DATE: August 26, 1994
SUBJECT: MAJOR BUDGET ISSUES
Please find attached a complete list of the 1994.95 Major Budget Issues to date. i
This list Is a summary of Issues presented to you in the Major Budget Issues Report
on July 1, 1994.
Please advise if ycu have any questions, thank you. ; Z{
11
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1994-95 MAJOR BUDGET ISSUES
GENERAL FUND 00
1. General Fund Reserve Level
2. Revenues
a) Saes Tax - One (M) Paved Connors Purpose Tar
b) SaW Tax - V4 to Reduce Property Tax
e) Property Tax
3, Pry Plao Adjwtme ots
4. Benefits Adjustmeds
a) Hcahh Innranot
b) T.M.RS
S. Positions i
a) Police Jai lm - 3.0 worker ),wars f
b) Library Staff for Denton Public Library South - 4.0 worker years t
e) Facilities Management Part-Time Janitor - 0.5 worker years {
d) Parks Maintamm USM Equipment Operator and Grounds Keeper at South Lakes - f
k 2.5 worker yearn
e) Animal Control Clerk -1.0 worker year
f) Building Inspeeaiorts Plans Examiner -1.0 worker yrar
g) F.a&wirtg - Eliminate Stred Supervisor - (1.C) worker year
Eiimcmte Engineer - (1.0) we, ker year
Add An Fnomring Technician II -1.0 worker year
h) Police Offioers - 2.0 workeryears/ To Be Wed In January
i) Cable?elevision Administrative Ivan - 0.28 worka yon
1) Legal Par:-Time Prosecaor - 0.25 wod a yeah -
6. Other Agency Contn'butioos
7. Transportation
8. Tax Exemption for Persons over 63
9. Reserve Fund
I a) Fin Reserve Fund
b) HotdUdd Oocupaacy Tax Reserve Fund
10. Sired Improvements
11. Caneuhiag Assistance
i 12. Cable Tekniaion
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Summary of Responses to Questions
on the 1994.95 Proposed Budget
August 9, 1994 (Topks) j
1) Certifie.i ad valorem tax roll i
2) Citizen comp'aint survey
3) Vision project
4) North Central Texas Council of Governments
5) Cable television
E 61 Incentive pay program
i 7) Juvenile Diversion Task Force Report
8) Contract customers at the Landfill
9) Disabled tax exemption
10) Health insurance providers
11) Municipal charges survey
August 16, 1994 (Topics)
121 Visual Arts Center air conditioning
August 23, 1994 Supplements fropks)
13
f ► Cable Television • Radio Audience
E
14) ADA Compliance Procedures
I I
I 16) Sprinkler systems and buildings on the square
18) Senior Center door bid analysis
I` 17) Space Expansion - City Hall West and City Hall !
18) Juvenile Diversion Task Force update
19) Drainage concerns at 3011 Santa Monica Dr. - Mrs. George Hubbard
20) Visual Arts Center air conditioning options
21 Health insurance rates
22) TTRIPS funding
A" 3 Street lighting f ► 24► 95-99 Capital
Improvement Program
26) Municipal Cost Survoy A 28) " Fire Station relocation analysis
~•;'..F`} 27) Fire Department staffing options
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WORKING CAPITAL
1, Poaitkm
a) Warehouse Courier -1.0 worker year
UTQ.1'1M
1. Electfic
a) Rates -1.0% Base Rate iocreasell.0°/. ECA Rate Increase
b) Positions
2. Water
j a) Rates - 2.0% Increase
1 3. Wastewater
a) Rates - 8.0'A Inuxease
b) Positions
4. Sanitation
a) Rates - Re identW - 9.67°/. ` E
Comnwaal - 8.094
Landfill - $ 1.00/cubic yard Increase
b) Positions
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CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201
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MEMORANDUM
i
DATES August 26, 1994
} TO: Mayor and Members of the City Council
FROM: Richard Foster, Public Informatie,n officer
• SUBJECT: BUDGET ISSUES
In trying to estimate how many of our citizens have access to City
i Council meetings on the radio, I assumed that 1001 of our citizens
would be able to listen to the meetings on radio should they choose
to do so.
k Richard Foster
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8171588-8200 D/fW METRO 434.2528
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CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201
MEMORANDUM
TO: Mayor and City Council Member
FROM: Betty McKean, Executive Director
Municipal Services/Ec,nomic Development
DATE: August 26, 1994
SUBJECT: A.D.A. Procedures
City Council requested Information on the internal Americans With Disablities Act
(A.D.A.) Committee, the procedure for filing a complaint, and future A.D.A
improvement plans.
The City A.D.A. Committee was formed in 1991. The members were David Salmon,
Civil Engineer, Owen Yost, Urban Planner, Bruce Henington, Facilities Manger and
Max Blackburn, Risk Manager. In 1991 the committee inspected all City buildings
and comlliled the attached report (see Attachment 1). In 1992 the committee
completed an A. D.A. Three Year Plan consisting of a construction list and a readily
achievable list (see Attachment 2).
I
A new A.D.A. committee was formed to evaluate requests for reasonable
h accommodations and hiring policies concerning disabled persons. This committee Is
made up of the following personnel: the Risk Manager, a representative from Human
Resources, the Fire Department, the Engineering Department, the Parks &
Recreation Department, the Police Department and two representative from the
Utilities Department. Attached is a copy of the City of Denton policy for Americans
With Disabilities Act (Attachment 3) for your review.
Our current procedure is to submit all A.D.A. Issues and questions to Max
Blackburn, Risk Manager. He evaluates each issue and determines the nece3sary
action to be taken. Most issues are straight forward. Mr. Blackburn coordinates
with the departments involved and handles each situation as It arises. The need to
call a special meeting of A. D.A. Cot in-dttee rarely arises. The following are examples
of problems that have been corrected.
• The naw library book drops were difficult fot disabled patrons to access. Mr.
Blackburn requested that the Facilities Management Department build a deck
in front of the book drops for easier access.
• The Library received a complaint that the children's restroom door was too
heavy. Mr. Blackburn tested the door and requested that the Facilities
Management Department install lighter closures on the doors.
' 8171566.8200. DIFW METRO 434.2529
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ADA
August 26, 1994
6 through 122 and 14 on the attached proposed building needs list
Items 4, completed in this fiscal year. In fiscal year 1994195,
the remainder
nt evhave been remai
(Attachme
of the A D renovations. A total of $9,420 monieswill been allocated to pur and
of the ~
instals:
o Four
gnDand door hardware for heoTennis Center
o Signs I paint
o Curb cuts and ramps for the Tennis Center
o GHandralls for the ce remp at North Lakes rab bars for the twor upstairs restroo s at Emily Fowler Libraryr
o ~
If you wish additional information or have questions regarding the Americans With j
contact Max Blackburn
Disabilities Act, please feel free to , Risk Manager.
1 ,
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# Bett McK n xecut ve rector
Municipal Seri ceslEconomic Development
{ Attachments
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ATTACHMENT _
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KlMORANDUM i
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DAM October 70, 1991
TOi Max Blackburn, Risk Manager
i PROMS David Salmon, Civil Engin
Owen Yost, Urban Plann ldln rations
Bruce Bennington, Supt o g
SUBJLCTs ADA Requirements for Public Access of City Buildings
1 l
We made lnepecelons of all City buildings requiring public access between
October L, 1991 and October 21, 1991. The bu,o Center# ildings that were Lnspected 5 Deni&
%Akef Hall ` i~nx1uMunicipel Swimming pools,tPersonnell Animal Control Pand the tennishcenter.
The Police station is a historic structure and it is our understanding that it
need not comply, We have assumed that aec tommodat thandicaipp d personni~nGn
ss and only need to Comply pu
ie ace•
bl I
necessary.'
s which include
e building '
a
I Attached is a Mort of our findings on each of thew imply with current
( what corrective actions need to take place in order to co
Of the check list we
public accessibility standards, Also attached is a copy
used to conduct the survey.
~i Please review, and it necessary we can most to discuss our findings in more
detail.
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Page S
wide need to be installed.
Element #1 - Elevators'
The Civic Center does not have an elevator.
Element #a - Lifts'
The Civil Center does not have a lift.
Element 14 - To11et ROOMS' cesalble route and of
he civic llow wheelnchairrtraffic a the a On an puff As stated earl not w
The re iclentstroomists to a
doors require modification as they are too hard to open and cab barsare
doou h. The other deficiencies are toilet sseno too low. 9
required an back wall of stall, there is not enough clearance under the these
q t
handicap lavatory. Lavatory hardware is wrong YPe Mirror is too high,
fixtuMost res its order
and wall mounted rivals at@ bout rone eplacement a isti high.
defic
to comply.
Element tlo - Drinking Yountalns' and is equipped with
fountain is mounted too high
The existing drinking
the wrong type of hardwa~'additional fountain should be installed
j that meets handicap requirements.
~ Element i11 - warning Signal"
e is not an emergency warning system in the Civic Center.
:her
Element 133 - Eaembly■ Meating■ and Conference areas'
siblo. As lower level and is oCC0$
no 60dlfieations need to be cads for
The public assembly area is on stage the
there is no fixed seating or System will need to be provided.
wheel chairs. An auxiliary listaninq
Element /13 - Telephones' A
TMre ors no public telephones downstairs in the accessible htareand a* be
alled at the correct heiq
with lephone
public d te
volume control inst
qu PPe
Element 014 - other' The
There may be a concern with the shower facilitiandido h not building- the
shWa r stalls do not appear large enough
appropriate hardware to be considered handicap accessible.
C. 5=101L am 9
! Element 01 - hceessible Routes
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All public area of the Senior Center a on an accessible route.
outside Paths and Walksi
ir. Element There
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` There are adequate walkways from the parking lot to the building.
U no way of getting out to the strut without going through the parking
lot.
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ADA Requirements L~tB
Page 6 Element 13 - Parkings x,
The s-nior Center has adequate handicap parking.
Element 04 - Curb Ramps:
All curb ramps at the Senior Center comply with current standards. f
t
Element 05 - Ramps 1
i
All ramps at the Senior Center comply with current standards.
Element 06 - Entrances and Interior Doors
The number and airs of entrance doors in adequate. They should be t
equipped with lighter closures or electronic openers. All interior doors
comply.
Element 07 - Elevatores
There are no elevators at the Senior Center.
Element 09 - Lifts
There are no lifts at the Senior Center.
Element 09 - Toilet Rooms
All restrooma at the Senior Center comply with current standards.
! Element 010 - Drinking lountaines
The drinking fountains at the Senior Center are in compliance with
current standards.
j Element 011 - Marn;ng Signals
The Senior Center has no emergency warning system.
Element 012 - Assembly, Meting, and Conference Areass
Public assembly and meeting areas in the senior Center are in compliance
except auxiliary listening devices need to be installed for the hearing
impaired.
Element 013 - Public Telephones
.r
There are no public telephones at the Senior Center.
Element 014 - Othere
i L.
Other areas of concern at the Senior center are seating, table-, work
areas, and food service areas.
D. LIBRARY
Rlemsnt 01 - Accessible Routes
' All public areas at the Library are on an accessible route.
~
Clement 02 -outside Paths and Nalksi
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ATTACHMENT 2 `
CONSTRUCTION LIST Ott
APPROXIMATE COMPLETION DAT
COST PROJECTED ACTUAL
ITEM
1992 1992
1. Civic center - Install 53,$00
different hardware with
lighter closures or
electronic opener on the
handicap entrance doors. 1992
1992
2. City Hall - Install proper 2,510
hardware (grab bars, etc) in
the existing toilet areas in
customer service.
1992 1992
3, City Hall - Install lighter 1,750
closures or electronic
openers on doors entering
from the courtyard near the
Council Chambers.
1992 1992
I 4. City Hall - construct a ramp 1,100
between customer Service and
the main area of Cit Hail. 1993 1993
5. Civic Center - Install proper 2,510
water closet, lavatory and
f all associated hardware in
toilet areas.
at 1,800 1993 1993
II
6. Civic center - 'Widen toil
room doors and provide
lighter closures-
1993 1991
i + 7. Swimming Pool - Construct a 280
curb cut and ramp adjacent to
the handicap arkln s ace.
750 1993 1993
8. Swimming pool - Construct a
side walk from the parking 1
lot to the swimmin I.
1983
1993
9. Swimming pool - Construct one 2,510
fully accessible toilet stall
in each toilet Area-
1993 1893
10. Tennis Center - install water 2,510
closet and all fixtures to
' UPAS specifications in toilet
areas.
1993 1493 Rec
rea 11. No~idao the door at tonthentsr 1,100
i toilet rooms. 1994
` 12. Northlakes Recreation Center 2,510 1993
- Install water closet and
all fixtures to UTAS
specifications in t:ilst
areas.
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APPROXIMATE COMPLETION DATE
ITEM COST
PROJECTED ACTUAL
23• Denia Recreation center - 52,100
Widen toilet room doors and 1494 1994
install Push/ pull hardware.
14. Dania Recreation center - 2,510
1994 1994
Install water closet and all
fixtures to UFAS I
specifications in toilet
areas.
1S. Senior Center - Install an 11200
assistive hearing system in 1994 lgg4
the ubllc assembl area,
lb. Replace or modify one 5,425
drinking fountain in 1494
j accordance with UFAS in the
following buildingsi
~ A. City Hail
S. Civic Center 1994
C. Library
D. Denia Recreation
Center rR4+~ ~99~1
E. Swimming Pool ,493
F. Tennis Center
C. MLX Recreation Cgnter
17. Tennis Center - Construct a y l
now curb ramp with the proper ; 1944
18. Northlakes Recreation Center 1,350
Install handrails on the 1994
ram to the front entrance
E
19.
Civic Center
Lower tl.e 4,500 1494 1993 !
j existing handrail to the he
correct height and ext.ind it
to the full Length of the
r, ram
20. City Hall - Build a wheel
chair ramp to the west 2,400 1994 1993
parking lot.
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READILY ACIrIEPASLE LIST Dale
APPROXIMATE COMPLETION DATE
ITEM COST PROJECTED ACTUAL
1. Council Chambers - Install an 5 1,200 1992 1992
aesistive hearing system.
2. Civic center - Install an 1,200 1992 1992
aesistive hearing system
3. Swimming Pool - Designate a 4 1992 1993
parking space for disabled
use with five (S) foot buffer
tone.
4. City Hall - Provide signage 100 1992 1992
to direct physically impaired
people to the appropriate
entrances.
S. Civic Center - Improve 40 1992 1993
signage to direct disabled
users to the ramp and
entrance doors.
6. Northlakes Recreation Center 4 1992 1992
- Repair the handicap toilet
stall to useable condition.
7. Tennis Center - Repaint the 6 1992 1992
current two handicap parking
Spaces.
S. Tennis Center - Paint the 20 1992
area on each side of the ramp
to provide the five J5) toot
buffer tone.
9. Tennis Center -Make the area 20 1992
in front of the raTp a no
packing tone.
10. Tennis Center - Provide so 1992
- proper si na e.
11. Personnel Department, Animal 1,950 aa. 1992 1992
Control, Library, Senior
Center, l1LK Recreation 11,100 Total
r. Center, Tennis Center - Check
f' opening force for external
and internal doors and adjust
force or replace closures.
12. Tennis Center - Change 212 1992
' hardware on handicap entrance
from twist type to push- pull
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READILY ACBIKM LE LIST SIC E
APPROXIMATE COMPLETION DATE
ITEM COST PROJBC:ED ACTUAL
1. Council chambers - Install an 5 11200 1992 1992
assistave hearing system.
2. Civic center - Install an 11200 1992 1992
assistive hearing system
3. Swimming Pool - Designate a 4 1992 1993
parking space for disabled
use with five (5) foot buffer
cone.
4. City Hall - Provide ■ignage 100 1992 1992
to direct physically impaired
people to the appropriate
entrances.
5. Civic Center - Improve 40 1992 1993
signage to direct disabled
users to the ramp and
entrance doors.
6. Northlakes Recreation Center 4 1992 1992
- Repair the handicap toilet
stall to useable condition.
T, Tennis Center - Repaint the 8 1992 1992
current two handicap parking
spaces.
S. Tennis Center - Paint the 20 1992
area on each side of the ramp
to provide the five (5) foot
buffer cone.
9. Tennis Center - Make the area 20 1992
in front of the ramp a no
parking zone.
10. Tennis Center - Provide 50 1992
proper signage.
11. Personnel Department, Animal 1,950 ea, 1992 1992
Control, Library, Senior
Center, MLR Recreation 11,700 Total
Centers Tennis Center - Check
opening force for external
and internal doors and adjust
force or replace closures.
12. Tennis Center - Change 212 1992
hardware on handicap entrance
from twist type to push- pull
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TBIRD PARTY RESPONSIBILITY LIST
APPROXIMATE COMPLETION DATE
ITEM
COST PROJECTED ACTUAL 3
1• Personnel Department - Change handicap parking space to the 9 20 1992 1993 y
east of the ramp (Building
owner
2• Personnel Department -
280 ;
Construct a new ramp which ;
meets UFAS sfic ,907 1993 E
(Buildin owner). Ations
3• Personnel Department space in front of the rampeatno 20
arkin 1992 I993
I :one (Buildin owner).
4• Lower Telephones and provide
volume control handsets (GTE):
! A• City Hail
S. Library
C. Denis, Recreation Center
D• Northlakes Recroation
Area
E• KLK Recreation Center
r (Volume control only)
F. Tennis Center (Volume k
control only)
0. Swimming Pool (Volume
! eantrol onl )
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Dales ATTACHMENT 3
CITY OF DINTON Page i of _Z
POLICY/ADMINISTRATIVE PROCEDURE/ADMINIBTRATIVE DIRECTIVE
REFERENCE NO.:
-
SECTIONS PERSONNEL/EMPLOYEE RELATIONS 100.02
SU9JtCT: IMPLEMENTATION OF ISE AMERICANS WITH ErFECTIVE DATE:
j
DISABILITIES ACT (ADA 07/07/92
M
REPLACES:
TITLE: AMERICANS WITH DIS"LLITIES ACT (ADA)
Policy Statements
it is the policy of the City of Denton to provide equal access to
all City sponsored services, programs, and activities for citizens
and employees with disabilities, as provided by the "Americans with
same
Disabilities Act" of 1990, 42 U.S.C. S 12101, et seq., as the may be amended from time to time (the ADA). The City will not
discriminate against a "qualified individual with a disability", as
this term is defined by the ADA, with regards to job applications,
hiring, advancement, discharge, compensation, training and other
terms, conditions and privileges of employment.
The City will make reasonable modifications and accommodations in
policies, practices, and procedures to ensure equal access; will
provide auxiliary aids and services when necessary to provide
effective communication and, will operate its programs so that,
when viewed as a whole, those programs are readily accessible to,
and useable by, individuals with disabilities.
Administrative Proceduresi
1. mThe City town ensure policy training members and impl mentation, Dassist
1 in making reasonable accommodation decisions where the
accommo&.tic-n will not result in a hardship to the City,
provide a fotum for reviewing grievances, and act as a source
of information on ADA for the employees of the City of Denton.
Membership of the City ADA Committee shall be as follows% the
Risk Manager, one representative from the Personnel Depart-
meet, from the Fire Department, from the Engineering Depart-
ment, from the Parks and Recreation Department, from the Plan-
ninq Department, from the Police Department, and two represen-
tatives from the Utilities Department. in making recommends-
tions, the Committee shall use due diligence to obtain input
or advice from not less than one community member who has a
disability.
II. The City Manager shall appoint an ADA Coordinator who will
serve seD,committee
reasonable accommodations,i and grievance
general ADA policy
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by citizens or employees not resolved by Department shall"be
directed to the ADA Coordinator for resolution. The ADA Co-
ordinator shall convene the ADA Committee, as required, to
resolve issues or make recommendations to Departments, the r
City Manager or the city Council, as appropriate. f
III. In order to be qualified for a City position, an applicant
must have the skills, experience and knowledge as reflected by
the essential functions of the position with or without reason-
able accommodation. Inquiries regarding preemployment or em-
ployment procedures, interviews, and hiring shall be directed
to the Personnel Department for resolution. Supervisor train-
ing will be conducted by the Personnel Department as required
to educate the supervisors of the requirements of Title I of r
the ADA.
IV. The Building Inspections Division will, prior to issuing a
building permit, advise applicants of the need to comply with
the requirements of Title III of the Americans With Disabil-
ities Act.
V. All supervisors are responsible for continually monitoring and
evaluating current policies, procedures, facilities and pro-
grams to achieve and maintain compliance with this policy.
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PROPOSED BUILDING NEEDS 1993-1994
#1 Ranking Sub-Total $314,000
#2 Ranking Sub-Total 376,900 ~ -
NJ Ranking Sub-Total 20.05
GRAND TOTALS $610,950 j 5
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PROPOSED BUILDING NEEDS 1993-1994 .
hosed Ranking: 1 • Critical need (affects health and safety of cil:ens/employees)
REOUESTOR AND CONSEQUENCES OF AFFECTS SAFETY OF *PROPOSED
PACKAGE TITLE ESTNIMITfO COST It OF YEARS NON-APPROVAL CITIZENSIEMP
LOYI RANKING
REOUESTED)
1 0 # M packapa fa $148,700 F.M.O. These figures need to be confirmed Yes I
by Finance and Utility
O.M.C.
1 0 s M packape for $18,000 F.M.D. These figures need to be confrmed Yes 1 -
City Hal West by Finance and Utility
1 Paint City 40 124,000 FMD 131 Deterioration of Building/Citizen's No t
exterior cartplaints
I Terms Center - $280-500 PARD Non cornpliana with Federal Law Yes 1
Construct a new ADA r
curb ramp with the
t
prow slo"
Seal waNslwater $2,600 est. GOAC 111 Continued water damage io south Yes 1
protection - CVA wall of CVA
North Lake .Widen 11,100 A. Memel 12) Non-compliance with Federal Law yes I
the doors to tM ADA
toot roan i
01,100-1.3m Der" Der" Aec►Mtrt A. Mentetf 11) Nontwnplir►ce with Federal Law Yes t
ADA
Center • Widen i
tpin room doors E
an0 M►atafi Owls~t+M {
hardware
IrataiN an """tat" 81,200.1,500 Max Blackburn Most A.D.A. requirements No
hearirep sYsNRt
ptrpooa room
multi
= Senior GMer E;
6urTd a 12,400 Max Blackburn Meet A.D.A. requirements Yes 1
fistiwlo wat
parking lot City
Nall,
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REOUESTOR AND CONSEOUENCJS OF AFFECTS SAFETY OF •PROPOSED
PACKAGE TITLE ESTIMATED COST to OF YEARS MON•APPROVAL CITIZENSIEMPLOYEES RANKING
REOUESTE01
Yes I
l 62,510-2,700 A. Mentell III Non-compliance with Federal tow
Donis Recreation
Center • Install
;
water closet and all
lixtures to UFAS j
spscifica"m in
lo"I areas 11 Yes I
i I North Lake • 1611181 $2,510.2.700 A. MenuN II I Noncompliance with federal law
ADA
water closet and aN
fixtures to UFAS
specification in
toilet areas Non-complance with Federal Law Yes I
!2,610 A. MenteM l21
I Tennis Center
Install water cloat
and aY fixtures to t
UFAS specifications
in toilet areal Continued deterioration of building No 1 f
A. MenteN
1 Repaint interior A 120,000 end Pod imspe ~
axtertor civic {
Center Meet A.O.A. rspuiremeats yes i `
$4.500 Max Blackburn {
t lows. handrail to
the correct height
end stand to ho
kelpth of the ramp
Civk COOW Ine&miuste lighting for reeding yet i
Library
15.000 ,
iS Upgrade WW" in
1
r`
shay Con*w W deterioration of eide wells yet
$18,500 aeI• GDAC 141
3 Roo and ( and eflecu on rentals
t
t
11 kNs C•. Library Long terse, safety hazard yes
6793.1.000 P:
1 New floor outMts to
Possible k*x11 to citizens due to poor yet I }
W inetagad GDAC 111 0.
$4,400 est. Nghting, effects on rentals
!i Sroutily No
CVA 1 ;
,
wys ar
a v
it
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rf jpF
art,
4J
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REOUESTOR AND CONSEQUENCES OF AFFECIS SAFETY OF •PROPOSEO
PACKAGE TITLE ESTIMATEO COST If OF YEARS NON•APPROVAL CITIZENSIEMPLOYEES PAWING
REOUESTEOI
r Repair parking lot • 110,000 est. GOAC I41 Continued puddling of water possible yes 1
CVA injury to citizenr and effects on
1 rentals approved in 92
Clean air ducts 15,000-81000 Library Excessive smcunt of sick time taken Yes 4
by staff
i
Upgrade lighting in 15.0008,000 Library Patrons could fall because of Yes 1
upper level hallway darkness
I
Resurface p"" 191000 est. GOAC III Possible iryury to citizens effect on Yes 1 I~
lot (patch work) • rentals
CVA j
Replace sueens . 12,000 est. GOAC 01 Damage to an work and effects on Yes 1
CVA rentals
Parking lot - Fire-_ 18.700 fire 121 Continued deterioration of parking lot, Yes I
Station + tripping hazard
Chan furniture 11.000.5,000 ErginWW4 Panels absorbs dust activating allergic Yes t
Pb"* - city Roar Transportation reaotans increasing sick time
N Rmking INrb-Tabk 6314,000
4,
d 44 ~ Y
J ly ` 1 i P,
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PROPOSED BUILDING NEEDS 1993-:1994 AAendal
red Ranking: 2 - Needs to be done tfus Year.
JJ
REOUESTOR AND CONSEOUENCES OF AFFECTS SAFETY OF *PROPOSED
PACKAGE TITLE ESTIMATED COST If OF YEARS NOWAPPROVAL CITIIENSIEMPLOYEES RANKING 1
REOUESTEDI
HVAC upgrade 175,000 J. Harder No air circulation in Power lever, many No 2
Lower Level Service complaints. Engineering & Study
Center Survey already completed.
MainIwwxe level 112,000 GDAC 131 Continuation of maintenance support No 2
reinstalwymni . CVA at a level less than other city facilities
contract CWWAW 119,500 Library Citizens complaints YesMo 2
for Library
Paint Library $10,300 Library Unattractive facility, citizen's No 2
complaining
exterior , I
North Lake $58,000 FMD (21 No HVAC - or over spend Facility 2
Management's budget to repair . High
Replace Center humiditykontinued citizens
complaints
Denis Recreation $59,000 FMD (21 No HVAC • or over spend Facility 2
Center • Replace Management's budget to reef r • High
hurniditylcontino4d citizens
HVAC
complaints
$50 PARR Non-compliance with A.D.A. rules Yes/No 2
'tows Center . ADA
Maw was in front
of temp a no {
p+~h0 tone ~
• $100 PARD Non-con+pliance with Federel Law No 2
TMwtil C~
AepgilN *0 C~t
two he wkv
parking ap~ca
t
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~$11daNo.
4gendad
REOUESTOR AND CONSEOUEWXS OF AFFECTS SAFETY OF •PROPOSto
t PACKAGE TITLE ESTIMATED COST if Of YEARS NON-APPROVAL CITIZENS/Eh PLOYEES RANKINO
REOUESTEDI
9 Tennis Center • $100 DRD Non-compliance with Fsderal Law Yes 2
Paint the area on ;
each side of the l
ramp to provide the
live lest buffer :one
10 Improve aipns at $160 A.D.A. Most A.D.A. requirements No 2
Civic Csnler to Max Blackburn
handicap envance
IIl Twwiis Canter - $250 PARD Non-compkana with A.D.A. F1,1169 Yes 2
Chanps hardware ADA
on handicap
entrance from twist
type to push-pul r
-
two
`12 Replace or modify $5,425 Max Blackburn Non-compliance with Federat Law Yes 2 orte drinking ADA
fountain in
accordance with
UFAS in the
following buk**S:
A. Calf HA
a. C AU COON
C. uwry
f 0. 081" A". co" I
i E.lrinrwMftd
o. Ta", CWAer '
i $1.350 A. Mented Ill Noncompliance with Federal Law yes 2 1
4+'
13 North Lake ADA
Ae""dion Canter • ,
Irtsull 1►a *8k OA
E:}
IfM /alrlp to flOnt
6wilifte
I "
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Y
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REOUESTOR AND CONSEOUENCIMbF AFFECTS SAFETY OF "PROPOSED
PACKAGE TITLE ESTIMATED COST (8 OF YEARS NON-APPROVAL CITIIENSIEMPLOYEES RANKING
REOUESTED)
i
Civic Center • install 02,510 ADA Most A.D.A. standards Yes 2
proper water closet, PARD {
lavatory and all Max Blackburn
associated hard-
were in toilet area
{ Access ramp for 18.000 7,000 F.M.D. Continue to lilt items to trucks"zard Yes 2 f
shop to back wyury {
I Nosh Lake 110.000 A. Mellen! III Contirxred deterioration of building No 2
AM Ivor image Center l
Exterior painting {
Airport jarrtorial 11,200 per Year Airport 111 Staff to close No 2
cleaning lobby and
rest rooms
rest room 15.000 J. Harder Present panels corroded and defaced No
I Replace 2 I
partitions in Meru E
rooms • Service E
Center NolYes 2
1,000 FMD No HVAClor over spend Facility
n Library AX Management's budget to repair _
replacen>.nt
110,000 A. Mental 111 Continued deterioration of building No 2
tI Delia Recreation and poor W404
Center • Exterior j
Pe~W+g No 2 !I
!17.000 A. Msn1eN III Contwxred detMwvation of budding {
North Lake and and poor kna"
Oars • WON carpet,
North l*a ca"m
118,865 L6rary unattractive facility, citizen's No 2
! Parfrd wary interior cornpl+inirv
PARO Poor image and contirwed No 2
S Terwli: Center • 11.000 deterioration of budding
Pair►r exterior of
budding I
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tgetlliak
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ItEOUESTOR AND CONSEOuEtwo OF AFFECTS SAf 'PROPOSED
PACKAGE TITLE ESTIMATED COST (8 OF YEARS NON•APMVAL CITIZENSIEMKOYEES PAWING
REOUESTED)
i
Tennis Center • $1,000 PARD Poor knage aad contirwed No 2
Paint in ww of deterioration of buikWV
fxtil N
Parking lot • Fire $16.000 0611. Fire I11 ContkkW deterioration of parking lot, Yes 2 s
Station 2 tripping fta:a:d
82 Ranking S"-Totak 1~76.l100
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PROPOSED BUILDING NEEDS 1993-1994 'Q"4
tit
osod Rankirq: 3 - Can be put otf until next yoar.
REOUESTOR AND CONSEQUENCES OF AFFECTS SAFETY OF •PAOrO6EO
PACKAGE TITLE ESTWlATEO COST 11 OF YEARS NWAPPROVAL CiT12ENSIMPLOYEES RANKWO
REQUESTED)
120,000 Fire 15) Power disruption at Stations 2 and 4 • Yes 3
I EmerpencY Powor sNe down bu"M. lack of power
1 k may ander budding ui4MWtable for
i extended periods of time
150 PARR Non compliance No 3
I Tennis Csrttar ADA }
9 Provide proper
E
siOnaW i
I3 Rankintl Sub-Total #20,060
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111 ~ '
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PROPOSED BUILDIN. NEEDS 1993-1994 +Oen~eNo
• 4gol~0al
4ese packages were removed from this original list and reclassified according to the following cnteria: e Q
Work for these wig be done with C.O. Funds
Will be done out of Facility Management Budget
These projects should be included in L.E.C.C. &.odget
REQUESTOR AND CONSEQUENCES OF AFFECTS SAFETY OF 'PROPOSED
1 0 PACKAGE TITLE ESTIMATED COST If OF YEARS N014•APPROVAL CITIIENSIEMPLOYEES RANAtNG
REOUESTE01
i I instal dedicated 13,000 Enginmring/ Computer downtime/equipment No A
circuits for Transportation damage
computers
F:ngkmerngl Circuits overloaded/small fire already Yes A
2 Rewire furniture 14•~"5.Q00 Transportation occurred
panels
3 Replace carpets $1,5001.000 Engineering! Looks bad - effects department No A
City Hag CO funds Transportation environment _
A Ranking Sub-Total 38.50010.'`00
I Restore Utility 18.000 VM.O. Continue to have ovorage in that No 8
R budget line
Budget to normal
{cording level
13,000 F.M.D. Continue only every other month Yes/No 8
2 Restore insect service
R control budget
125,000 f
F..MM .D D. No project files, no typing, no filing No B I
3 Secretary package i
If F.M.D. Shonaoe of maintenance equipment No 8 j
4 Tech II package 135.000 legcxe
JJ t
-
. Due to buildino expansion No 8
5 Increase CVA utility $9 400
I
butfget i
1 6 Renk+W Sub-101111 180.40 j
Police Dept 111 Crher departments ICctyl cannot No C
3 ; 1 Relocslion of Poke 13.000 5'000 relocated to Currant potKe department
Department
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REOUESTOR AND CONSEQUENCES-OF AFFECTS SAFETY OF rAOPOSEO
PACKAGE TITLE ESTIMATED COST it OF YEARS NON•APPROVAL CITIZENSIEMPLOYEES RANKING
REOUESTEDi
Policelfue depi~menls cannot Yes C
2 Ftelocale Polxelfire $6,000 10.000 Police Dept. III communicate
Communications
Equipment - Yes C
Police Dept. 111 InahititY to service 911 emergency
i I Relocate 911 S10,000+ caps
I Equipment Yes C
6400 A. Mentell ill Non-compliance with federal law
~I Nonh Lake • Repair Max 04ckburn
tM handicap toilet
stall to Usage
condition ^
~Tct
Q91Md~Y0
late
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Qafe
CITY of DENTOM, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566.8307
Office of the City Manager
TO: Lloyd V. Harrell, City Manager
FROM: Veronica S. Oglesby, Administrative Assistant II
DATE: August 26, 1994
SUBJECT: Sprinkler Systems in Buildings on the Square
Backaround
In order to provide a higher level of fire safety in buildings
around the square, Staff has investigated methods of financing, in
whole or in part, the installation of sprinkler systems in
buildings on the square. The following outlines those options.
summar
Several cities were contacted to see if current policies encouraged
sprinkling of existing tacilities. These cities, including Fort
f Worth, Arlington, Farmer's Branch, Coppell, University Park, and
J Addison, had no policies in this regard. They, like the City of
Denton, have adopted and follow the principles outlined in the
Uniform Building Code (UBC). According to several of the cities
surveyed, Denton's current Code is somewhat more restrictive than
theirs.
Article 27 Section 3802 of the Denton Code, Fire Extinguishing
Systems, provides guidelines and requirements for installation of
automatic sprinkler systems. To summarize, this section provides
that all buildings constructed of noncombustible material after
( June 1, 1991 having more than 10,000 square feet shall have an
automatic sprinkler system installed. Likewise, all buildings
y ,
constructed after June 1, 1991, of combustible construction having
5,000 or more square feet, should have automatic sprinkler systems.
Section 3862 also identifies exceptions to the aforementioned
provisions.
t However, Section 3802(6)(a) and (b) provides conditions under which
buildings existing or under construction prior to June 1, 1991 must
also install automatic sprinkler systems. These are:
' 1. The total square footage of such addition,
rt.
"Dedicated to Quality Service"
i
4
4
ApendaNo 0Y
Apeoda}
d'
We
a9 .s 2
when combined with the square footage of all
previous additions and enlargements to the
building exceed 10,000 square feet= and,
2. the total squars footage of all such additions
to the building exceeding more than 25♦ of the
total floor area which existed or which was
under construction.
Current City policy, as outlined in 1 and 2 above, applies only to
those buildings that existed prior to the adoption of the current
ordinance and make improvements or additions. The City is
committed to providing maximum fire protection especially through
the use of fire sprinklers. However, those buildings existing
prior to June 19910 in effect, all the buildings around the square,
are considered legal nonconforming uses and cannot be required by
ordinance to sprinkle their buildings unless the above conditions
apply.
Table 1, Sprinkler Systems on the Square, outlineE the assessed
value per square foot for buildings on the square as well as
approximate costs to install sprinkler systems in existing
facilities. Research found the average cost to sprinkle a
building, during new construction, approximates $1.50 per square
foot. To retrofit could be as much as three times that amount,
$4.50 per square foot. As you can see in the table, the cost to
sprinkle the majority of the buildings around the square ranges
from $12,004 to $20,000.
Staff also researched to see what kind of insurance adjustments
could be expected if an existing building installed sprinklers.
1 Initial findings indicate conflicting information as to whether
rates would increase or decrease. For example, the Texas
Department of Insurance sets. the maximum premium that can be
charged on an insured property. They indicate a maximum reduction
of 50% in insurance premiums if sprinklers were installed. On the
other hand, there are some instances where premiums would not be
reduced. In fact, information provided by a local insurance agent
Indicated that the average insurance rate on a $10000,000 policy,
for example, would increase six percent. Based on the conflicting
results, additional discussions would need to take place with the
Texas Department of Insurance to obtain further clarification on
this issuo.
In addition to existing policies requiring businesses to sprinkle,
and cost to Install sprinklers, Staff researched alternative
methods of providing financial relief to those wishing to sprinkle.
These alternatives include tax abatements, use of general funds,
Lalor funds, utility funds, and the creation of a Public
Improvement District (PID) as means if installing sprinkler systems
In buildings. The feasibility of these alternatives and suggested
methods to provide relief are detailed below.
3."
i
k
5
AgendaNo y '
Agend~lIs
Date 3
Tax matement Relief for Historic Buildings
In regards to tax abatements our Legal Staff advises that funding uae may be
of sprinkler systems for historic buildings on the scer bons to
considered by the Council under two narrow statutory p
m~TAX CODE NN. from edit onlpar4
the State Constitution. First, TEX.
if ttaxati
(2)(Vernon 1997) states that a city Y exempt
he structure
or all of the assessed value of a structure .
"designated as a historically significant site in reed of {
tax relief to encourage its preservation pursuant to an
body. -
ordinance adopted by the g 9
TheCis oriccurrently
site" from 50% of the realhproperty
an "h
or ad valorem taxes levied by the fhistoricidesignationsris
The criteria by which Council approves ordinanc Section 35-215 of
sites
total `ofe 25 his tories. To
has designated the Denton
throughout Denton.
tonic District; five are located in the immediate
downtown
Courthouseron-thecSquaree are located within therCentral uBusiness
District. These maps have been attached for your review.
Hotel-Motel Tax
Secondly, TEX. TAX CODE ANN. Section 351.101 iVernon 1992) provides
that a city may use Lalor funds for °historical restoration and
preservation projects or activities or advertising and conducting
. 11
solicitations and promotional programs to encourage tourists
convention delegates to visit preserved historic sites or museumsoE
These projects must be
facilities or locations that w uld beifrequ nted
convention center
by tourists, convention delegates, or other visitor a =inkier
municipality. if the Council finds that installing P
systems in buildings around the square meets these cond fithenco then
Lalor funds may be used to underwrite all or a part
the installation of sprinkler systems One ompliance itt local
building and fire code standards. l this
alternative is e all c of o the hotel-motel
local tax authorized by stateb
year since almost law has been allocated. For example, only an estimated $13,820 remains in
the reserve fund for
expected to be addedttonthe Hotel- Motel
undesignated revenues
tax reserves for 1994-95.
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Tax Abatement ~h I 4
~aj-
Another possibility is that the Council could designate a
"sprinkler district." The buildings in the district could then
qualify for tax abatements if our current tax abatement li was
amended. Staff contacted the City of Austin regarding tax
abatements given to businesses for improvements in their Community
Development Block Grant Target areas. In Austin, business could
qualify for tax abatements if the project expended at least
$100,000 toward construction improvements and croated at least five
jobs. If Council were to explore a aimilar option, the Property
Redevelopment and Tax Abatement Act (PRTA) leaves the type of
improvements and number of employees to be hired, if any, to the
Council's discretion.
If the Council were to pursue this optioA,under the PRTA, two
things must be taken Into consideration. Plrst, amendment to the
City's abatement policy at this point would require a three-fourths
vote of the Council. Secondly, the PRTA allows abatement for up to
10 years on the assessed value In excess of the value the year the
abatement agreement was executed. Consequently, the possibility,
exists that the Appralsal district may not increase the assessed
value of a sprinkled building.'
General/Utilit Funds
Staff researched the possibility of using public funds to assist
with Installing sprinklers around the square. Our Legal Staff
advises that an initiative of this type may be in violation of the
State Constitution regarding the prohibition of giving gratuities
to private business if owners of buildings other than those
designated as historic sites receive benefit.The only public funds
that may be used to underwrite all or a part of the costs would
need to comply with guidelines for use of Lalor funds.
Public ImnroveAMt Distrlrt (PID)
Another option would be for the Council to designate the area
around the square as a Public Improvement District. Public
Improvement Districts, authorized by Chapter 37; of the Texas Local
Government Code, exist to provide improvements or services in a
designated district. They are funded by Income from special
assessments generated by owners of real property within the
boundaries of the district. The Council may create a PID after
initiating or receiving a petition signed by the following:
1. Owners of more than 501 of the appraised value of taxable
real property liable for assessment, and
ry
3
r
r
tgendaNo 9
4~eodaitem
Date
d.~tt~Y
2, a, ownropers ofliertymoabrelethan 501 of the area o taxable real
for
p assessment;
b, owners of more than 50% of record owners of real
property liable for assessment,
According to the Texas Local Government
improvements within a Public Improvement District Indclude uthowater
and wastewater, public safety, security, business recruitment,
development, Based on this code, it would seem that the
statute is open to Council's interpretation as to whether a PID
could be created to fund fire protection. If Council is interested p
in pursuing a PID as a method of financing the installation of
sprinkler systems, additional legal research is needed.
Clearly, the Council has options In regards to sprinkling buildings
around the square. Because these types of improvements would be
costly, the more assistance provided by the City, whether through
tax abatements or designating downtown as a "sprinkler district",
the more receptive property owners would be.
ALTBALTBvES
i
After much research and consideration of the cost of installing
sprinkler systems, Staff concluded that no one program would be
{ usingtavcombinationroflalternatives systems. Rather, a program
~ As recommended as follows,
I. Normal Tax Abatement
i This option cou d be crafted as a part of other
Improvements being done to a building. For example, if
property owners in a sprinkler district expended at least
;140,000, created at least 5 fobs, and installed an
approved sprinkler system they could qualify for up to a
10 year abatement on the Increased excess value the year
the abatement agreement was executed. The final criteria
would have to be determined by the Council and the
current abatement ordinance would have to be amended.
2, Tax Relief for Historic Sites
The secon option would be to provide a tax relief for
Historic Sites that chose to install approved sprinkler
systems. There are currently, 41 buildings around the square.
As previously stated, 5 of those buildings, or 121 currently-
have a historic designation. In the opinion of the City's
Preservation Officer, 421 (17} of the remaining buildings
would be eligible for historic designation, 291 (12) may be
" eligible with appropriate facade renovations, and the
remaining 171 (7) would not be eligible. If a property owner
did not qualify for option 1, normal tax abatement relief,
i
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~313 a
they could apply for an additiona.l aba ement with terms to be
determined by the Council.
3. Lalor Funds j
If a property owner could not qualify for options 1 and 2, the
third option would be to apply for matching Lalor funds. For
example, these funds could be awarded on a matching basis to
cover the cost of installation of sprinklers in the designated
Historic District. The funds available for this option would
be limited and would vary each year based on availability of
unreserved Lalor funds.
If Council is interested in further developing these alternatives, f
it is recommended that Staff, including the Preservation Officer,
meet with property owners to discuss these issuers.
Please advise if I can provide additional information.
Veronica 3. Oglesb
Administrative Assistant II {
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igendaMo.
SPRINKLER SYSTEMS ON THE SQUARE 4gpdalla
(ASSESSED VALUE PER SQUARE FOOD 131e -XI
- 57 ASSESSED EST94-95 AVERAGE SIZE SIZE COST
VALUE PROPERTY ASSESSED "PR FIRE TO
LOCATION u of 3118/94 TAX VALUE' DIST DEPT SPRINKLE',
I _ West Hickory $187,702 $1,05732 $3122 6,000 6,800 $24,000
i ,,,Nest Hickory (City only) $53,490 $301.95 $1783 3,000 3,000 $12,000
1 1v West Hickory (Sch/Cnty only) 5106,980 $603.90 $35.66 3,000 3,000 512,000
115-117 Wes I Hickory 51131970 $643.36 519.00 6,000 61000 $24,000 a
117 Wat Hickory 584,975 5479.68 52833 31000 3AW $12A00
11; Wes I Hickory $84975 5479.68 528.33 3000 3,000 $12000
IvgWatHickory 575,870 542829 $12.65 6,000 6,000 S24AM
1o" Wat Hickory 559,078 $333.50 524.62 2,400 ?x600 5944
103 Wat Hickory S120 AM $680.79 $16.75 7,200 3,600 $28,800
Io, West Hickory $253,642 51,43181 $21.03 12,060 12,400 548,240 1
lir+ War Hickory $69,210 5390.69 $9.61 7,200 3500 528,800
:u WatNickory
$378,916 $2,138.98 $1387 27,310 40ADO $109,240
1?1 North Elm $138,740 5783.19 $23.12 6,000 6,000 524,000
I 12 ! North Elm 569,810 5394.08 $11.64 6,000 3A00 S24r OO
1.~ North Elm 580,700 545535 $16.14 SA00 3,000 $201000
1 ; ? NNth Elm $102,846 558037 $21.43 4,800 3AW 5191200
1 1-115 North Etm 5155528 $87633 $14.12 111000 11,000 $44,000
s I North Elm $33,562 $30236 $17.85 3AW 3,000 S12M
11'," Yorth Elm $60,354 $340.70 520.12 3x000 3A00 512,000
101 North Elm 556,857 5320.96 $12.72 4,470 3,800 517AN j
{ j North Elm 558,260 532888 $11.65 5A00 5,000 520AM
-103 North Elm 5322,920 51,82288 $35.88 9AW 9000 536,000
:il' North Elm S5I,754 5292.15 $7.19 7,200 10,800 $28,800 i
h15 North Elm $147;976 $83532 $1630 91000 11100 536,320
:(m West Oak $47,932 $27038 $20.66 2,320 2AW 59,280
{ 121 12LS Wat Oak $115,876 $654.12 S1931 6,000 7596 $24000
i S IT, i i 24 Weat Oak= Woet Oak $84,825 $47884 S14.14 6,000 7500 524000
:r, West Oak $60300 S343.78 $10.15 6AO0 3,000 $24,000
t:u Wat Oak 5810818 546186 $1091 7500 3A00 530000
1 I: West Oak $102,8'16 $58031 $3428 3AW 3A00 $12000
1: West Oak $69,810 $394A8 $14.54 4AW 3000 519200
1119 Well Oak $60,411 5341..02 515.69 3,930 1,741 515,400
i 1 to West Oak $104340 $59239 $25.60 4,100 2AS0 516,400
-a { :,?1-106West Oak 5168^ 595327 $108 11,500 SAM U6000
iw-102 West Oak 5314,838 $1,77726 $17.49 18,000 16,800 $72AOD
-107 East Oak WI P42 SI 417.13 5697 36 45 _5144 000
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SPRINKLER SYSTEMS ON THE SQUARE
(ASSESSED VALUE PER SQUARE FOOT) ASSESSED EST94-95 AVERAGE SIZE SIZE COST
VALUE PROPERTY ASSESSED APPR FIRE TO
LOCATION u of 3118194 TAX VALUH• DIST DEPT SPRINKLH••
i:_ North Locust S1391858 $789.50 $24.75 Sr650 6,240 S22AW }
East Oak $38,586 5217.82 522.70 1,700 1,741 56,800
1 i s-120 North Locust (SchlCnty only) 568,234 $385.18 $10.53 6,480 6,000 525920
1 1n North Locust S49,SW $279.43 $10.31 4,800 SAM $19,200
I+2, North Locust $61,721 $348.42 59.89 6,240 0 S24960
11! North Locust $60,740 $34238 $1429 4,250 9,000 $17x000
I t 110 North Locust SI IO19 $656.62 $13.68 800 0 $34,000
(u North Locust S114PW S644A3 $24.40 4,673 4,400 $18,700
ii>6NorthLocust $49,160 $277.51 $37.81 2,760 2,700 511,040
:U. North Locust $53,055 529930 S17.00 3,120 3,200 S12,480 i
I
}W North Locust $165,128 5932.15 $26.46 6,240 1,897 524960
:u; iouth Locust $1,498,9SS 58,461.60 S18.92 79,243 9OA00 $316972
TOTALS $6,767,568 338,202.92 $18.38 402AU 391,715 $1609,742
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1 AVERAGE SQUARE FOOT BASED ON APPRAISAL DUFMICT SIZE.
BASED ON AVERAGE COST OF $4.00 PER SQUARE FOOT.
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D N, TEXAS MUNICIPAL BUILDING 215 DENTON, TEX,4S 76201
CITY ofOENTO
MEMORANDUM
TO: Mayor and City Council Members
FROM: Betty McKean, Executive Director
Municipal Services/Ec.nomlc Development
DATE: August 26, 1994
SUBJECT: Automatic Doors at Senior Center
Mr. Ed Bonk, representative for the Senior Center Advisory Council, requested E,
funding in the Fiscal Year 94/95 budgei for installation of automatic entry doors at
the Senior Center (similar to the automatic doors at City Hall). The figure of $2,500
that Mr. Bonk quoted Council was provided to him by Max Blackburn, Risk Manager,
who said this was a rough estimate.
The Senior Center main entry exterior door is a double door. The vestibule doors
are two single doors leading into the lobby. The Facilities Management Department
has obtained quotes from a contractor on the following options:
Option One: Install automatic electronic doors (i.e. similar to the handicap
doors at City Hall) on one exterior door and one vestibule door.
This would cost approximately $1,489 per door for a total cost of
$2,960.
1 Option Two: Install nntomaHc doors similar to grocery store style sliding
doors. One set of double doors would cost $7,000.
j We certainly want to make the building easily accessible for all the partrons visiting
the Senior Center. We believe that either option would be feasible. please let me
k know if you have questions about either of these options.
i
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Municipal Services/ Economic Development
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CITY of DENTON, TE"IS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201
MEMORANDUNI
TO: Mayor and City Council Members
FROM: Betty McKean, Executive Director
r Municipal Services/Ecoromic Development
i
DATE: August 26, 1994
SUBJECT: City Hall West Renovation Project
City Hall Renovation Project
i
Below are the current budgets and time;incs for the City Hall West and City Hall renovation
E projects. The t'sme!ine for City Hall will remain tentative until after the City Hall West project is at
or near completion.
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E i CITY HALL WEST BUDGET:
Construction Budget $209,000
Planning Department Fumiture/EquipmentBui!t-ins 6,601
Engineering Department FumitureiEquipment/Built-ins ZJM
TOTAL BUDGET 5222,601
CITY HALL WEST TIMELINE:
l e 07/14/94- Submit example construction contract and
j specifications to the Legal Department for approval.
a 08/30194- Finalize the construction documents.
e 09/15194 - Project goes out to bid.
e 11/01/94- Receive bids.
a 11/15/94. Present bids to City Council.
Y { e 11/16194. Award bid.
K+ 1 a 12/15194- Begin Construction.
s I e 05/15/95- Complete Construction.
e 06/15195. Move Department,.
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Page Two ate
Update Renovation Prr'rcts
August 26, 1994 CITY HALL BUDGET:
Construction BuSget
City Hall Fumiture/Contingency Fund $203.000
Z JvQjS
TOTAL BUDGET $224,025
CITY HALL TENTATIVE TIMELINE:
f
• 1195 - 6/95 - Planning and Architect Design.
f + 7/95 -8/95 - Receive Bids.
9/95 - 1/96 - Construction.
I will be present at the City council meet;ng to discuss
these updates. Please give me a calf should ;
f you have any questions in the meantime.
y
B tty McKean; xecutive Director
Municipal Se' 'icx conomic Development
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ciry"VENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNF.Y / DENTON, TEXAS 76201
MEMORANDUM
I T0: Lloyd V. Harrell, City Manager
FROM: Harlan L. Jefferson, Director of Treasury Operations
DATE: August 25, 1994 /Y
SUBJECT: JUVENILE DIVERSION TASK FORCE UPDATE
As you are aware, on Tuesday, August 23, 1994, 1 made a presentation to the Denton school
board members regarding the Juvenile Diversion Task Force recommendations. To my
surprise, approximately 150 DISO administrators and paraprofessionals were on hand during
my presentation as they waited to discuss salary issues with the board. I believe the
! presentation was received extremely well. The other members of the task force present at
j the meeting included: Tom Josey, Municipal Court Administrator, Judge Sandra White, Judge
Darlene Whitten, and Dalton Gregory, Task Force chairperson. The board exhibited a great
deal of Interest in the recommendations. Six out of the seven members asked questions, and
most of them asked multiple questions.
The Board could not formally vote on our request for funding because the item was not listed
on the agenda in such a fashion. However, they did indicate a willingness to pursue a joint
effort with the City to sponsor the teen court and counseling programs. Both Dr, Curtis
Ramsey and Dr. Jim Alexander made very positive comments regarding the need for the
programs we were proposing and the importance of the cooperative efforts between the
taxing jurisdictions and the entire community to properly address juvenile crime issues, Dr.
! Albert Thomas had the final word on this issue and he acknowledged to the board that he had
prevfousty Indicated that he did not believe that expenditure of education dollars on the
Juvenile system was an appropriate use of funds. However, he stated on the other hand, you
could argue that teen court and counseling is an education program the same way that the
,
D.A.R.E. program and the school cross guard program are considered educational programs.
Following the public hearing on the 1994.95 budget, they proceeded to approve the 1994.95
budget as previously presented. This was done only after the board received assurance that
1r. at a later date they could amend the budget to add expenditures for the Juvenile Diversion
Task Force recommendations and a salary increase for administrators and paraprofessionals.
It is my understanding that on September 13, 1994, the board will resume discussion of the
{ Juvenile Diversion Task Force recommendations and hive stay directions.
8171566.8200 D/FW METRO 434.2529
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C1rY Ol DENTON, TEXAS MUNICIPAL BUILDING / 215 E MCKINNEY / DENTON, TEXAS 76201
MEMORANDUM
TO: Lloyd V. Harrell, City Manager
FROM: Harlan L. Jefferson, Director of Treasury Operations /e
DATE: August 25, 1994
SUBJECT: JUVENILE DIVERSION TASK FORCE UPDATE
As you are aware, on Tuesday, August 23, 1994, 1 made a presentation to the Denton school
board members regarding the Juvenile Diversion Task Force recommendations. To my
surprise, approximately 150 DISD administrators and paraprofessionals were on hand during
my presentation as they waited to discuss salary issues with the board. I believe the
presentation was received extremely well. The other members of the task force present at
the meeting included: Tom Josey, Municipal Court Administrator, Judge Sandra White, Judge
Darlene Whitten, and Dalton Gregory, Task Force chairp9rson. The board exhibited a great
deal of interest in the recommendations. Six out of the seven members asked questions, and
most of them asked multiple questlons.
The Board could not formally vote on our request for funding because the item was not listed
on the agenda In such a fashion. However, they did indicate a willingness to pursue a joint
J effort with the City to sponsor the teen court and counseling programs. Both Dr. Curtis
Ramsey and Dr. Jim Alexander made very positive comments regarding the need for the
programs we were proposing and the importance of the cooperative efforts h3tween the
taxing jurisdictions and the entire community to properly address juvenile crime issues. Dr.
Albert Thomas had the final word on this issue and he acknowledged to the board that he had
previously indicated that he did not believe that expenditure of education dollars on the
juvenile system was an appropriate use of funds. However, he stated on the other hand, you
could argue that teen court and counseling is an education program the same way that the
D.A.R.E. program and the school cross guard prop-am are considered educational programs.
Following the public hearing on the 1994-95 budgo;, they proceeded to approve the 1994.95
i budget as previously presented. This was done only after the board received assurance that
at a later date they could amend the budget to add expenditures for the Juvenile Diversion
Task Force recommendations and a salary increase for administrators and paraprofessionals,
It is my understanding that on September 13, 1994, the board will resume discussion of the
Juvenile Diversion Task Force recommendatior- and give staff directions.
8171566.8200 D/FW METRO 434.2529
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Memo to Lloyd Harrell )ate ~
August 25, 1994
Page 2
The same core group of task force members that attended the DISD board meeting also was
invited to meet and discuss the various counseling proposals that we had received. They
were all able to attend except for Judge Darlene Whitten. The group revised its
recommendation to the City Council. It now recommends using a combination of the three
local programs (i.e., Family Therapy Clinic, Family Counseling Services for Juveniles and Their
Families, and Counseling Center of Denton). The Family Counseling Services for Juveniles and
Their Family appeared to be a superior program on paper, however, they cannot accommodate
all of the juveniles that we anticipate referring to them. Therefore, we project that 5%
percent of the juveniles will be referred to the Counseling Center of Denton, 47.5% will be
referred to Family Therapy Clinic, and 47.696 will be referred to Family Counseling Services
for Juveniles and Their Families. Even though the Counseling Center of Denton is free, we
believe a limited number of juveniles will be referred to their facility because of the eligibility
requirement. At the time of the initial screening, most juveniles will not admit to being at risk
of abuse or running away from home. The attachment compares cost and other elements of
the proposals.
Besides the above mentioned cost, the Youth and Family Counseling proposal also requires
the City to'provide local facilities they can utilize in our community. We project this will cost
an additional $4,200.
If the City Council decided to accept the revised recommendation from the Juvenile Diversion
Task force, the total expenditure for the teen court program would be $20,940. The
expenditure for the local combined counseling programs would be $18,810, and the Juvenile
Crma Interagency Coalition would not require any additional expenditures. Therefore, the
total cost would be $39,750. Since it is likely that the school district will comply with our
request and Denton County has not shown any willingness to participate, 1 believe the City
should be prepared to pay at least two-thirds of the cost of the recommendations li.e.,
$26,6001. Because the diversion programs will reduce the workload in municipal court, we
have identified $7,851 in savings which could be used to offset the City's share of the cost.
This would mean only an additional $18,649 would be required from the City of Denton. In
addition, $3,360 will have to be removed from the municipal court revenue because the fine
amounts of juveniles attending teen court would be waived.
In addition to soliciting support from the Denton Independent School District, we have also
been busy contacting not-for-profit organizations, I have recently spoken with the president
of the Denton County Bar Association, Richard htyes. He thinks that the members of his
organization will be willing to serve as the judges for the teen court program. In addition, I
have spoken with the local executive director of Boy Scouts of America, David Roberts. As
a result of our discussion, he submitted a request to his district office to serve as a sponsor
of the teen court program. He is also considering submitting a request for additional funding
from United Way of Denton County which could be used to assist the teen court program.
Memo to Lloyd V. Harrell
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Memo to Lloyd V. Harrell ~Aendal
August 15, 1995 1816 '
Pape 3
I am hoping that the above information will assist the Council in making a decision regarding
the Juvenile Diversion Task Force recommendations. If I could be of any further assistance,
please do not hesitate to contact me.
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AFFOOSIA
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EDUCATION
NUMBER OF LENGTH OF LEVEL OF YEARS IN
AGENCY COST ORIENTATION SESSIONS SESSIONS COUNSELORS BUSINESS
{
Youth and Family
Counseling $27,091 Yes 6 60 minutes Masters Degree 13
Masters and
Family Therapy Clinic $21,600 Yes 6 45 minutes Doctoral interns 14
Family Counseling 50
Services for Juveniles
{ and their Families 910,000 Yes 6 Minutes Doctoral Interns 27
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} Counseling Center of
Denton S 0 Yes 6 50 minutes Masters Degree 6
,
Combination of local
agoncles $18,810 NIA NIA NIA NIA NIA
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Data 3i1t AUG 2 1994
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MEMORANDUM
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
THRU: Lloyd V. Harrell, City Manager
FROM: Lee K. Allison, Director, Water Engineering & Operations
SUBJECT: . PUBLIC HEARING ON PROPOSED BUDGET DRAINAGE CONCERN
Mrs. George Hubbard addressed the City Council regarding flooding problems in her yard.
They reside at 3011 Santa Monica Drive. She Indicated that drainage only had a budget
of S28,000. I can only assume that his amount came from the S28,000 for contract channel
lining indicated in the Annual Program of Services at the bottom of page 275 under the
heading "Major Budget Changes."
The total proposed drainage budget is $351,665. This is ,$834 less than the FY 94 budgeted
i amount of $352,499. Included in the proposed budget is 5103,150 for special services.
These funds are intended to address numerous minor maintenance needs throughout the
s system. Major system Improvements are still managed by Public Works and are subject
to voter approval as it part of the Capital Improvements Program process.
f
j I have been researching the Hubbard flooding problem. About two thirds of their property
is within the flood plain and one third within the flood way. The remaining one third is
outside the flood plain. Heavy rains and general flooding affect landscaping and garden
Improvements within the flood plain as well as a storagelshop building located in the flood
way. The Hubbards would like for the City to construct or require improvements that
would contain certain area flooding within the main channel.
I have not seen any evidence to Indicate that flooding has exceeded the boundaries indicated
j on the National Flood Insurance Program, Flood Insurance Rate Map. Currently, we are
removing debris and reshaping that portion of the channel just north of El Paseo. Railroad
ties are being returned to the Hubbards. We have also developed an agreement h It It Mr.
and Mrs. Jeff Sandlin to maintain that portion of the channel. A copy of the agreement
is attached. Jerry Clark, P.E., is expanding the scope of a drainage study to determine
what Improvements can be accomplished to minimize or even eliminate the problem.
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Public Hearing on Proposed V4
Budget Drainage Concern ~j
Possible solutions being considered Include:
" Improving the channel between Hobson Lane and El Pasco
• Lowering the lake level just north of El Pasco
I
" Removing the dam and lake just north of El Pasco
+ Increasing tle culvert capacity beneath El Pasco
Improving the channel south of El Pasco
All of these are flow restrictions which affect the flood plain levels between Hobson Lane
and El Pasco. We are only investigating these possibilities because of the undesirable and
possibly rectifiable conditions affecting a few property owners. Results will be
communicated to the City Council along with staff recommendations regarding
maintenance, capital Improvements, flood control and community relations.
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August 9, 1994
Mr. & Mrs. R. J. Sandlin
3401 Santa Monica Drive
Denton, TX 76205
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re: LWMR OF QNDSRSTANDINO
CITIZSZT/CITY COOPBRATIVB
DRAINAGN SYSTSK NAINTSNANCB
Dear Mr. and Mrs. Sandlin:
Keith Gabbard and I appreciate your taking the time and effort to
meet with us regarding cooperative channel maintenance. This is
our first opportunity to make such an arrangement. We hope not to
try your patience as we work to develop a mutually beneficial
understanding.
k This letter is intended to clarify our current understandings. As
we gain experience, we may find it advantageous to make certain
adjuscments.
The City currently anticipates to:
Give these arrangements priority over most routine
maintenance activities.
To remove vegetation rubble and debris which hampers the
ultimate channel flow capacity.
- Reshape and grade the slopes at least to original design,
and more if needed to safely accommodate lawn care
F equipment common to residential land owners.
.tip.
- Dress up the site to accommodate residential lawn
t maintenance including spreading or removal of existing
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dirt piles.
- Install. ground cover such as common lawn grasses that is
l1 compatible with the drainage function.
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Letter of Understanding qf,
Observe the site periodically to determine if any
conditions are developing which will hinder drainage
system performance.
Correct any detrimental conditions which can not be
corrected by routine yard maintenance activities.
We anticipate that the land owner will:
Observe the site development to assure his ability to
maintain.
Establish the installed ground cover with proper
fertilizer and watering.
- Maintain the site with routine yard maintenance
activities.
E - Notify the Drainage Department of any developments
detrimental to site maintenance.
Mr. & Mrs.Sandlin, this is our first such arrangement. We are
j excited about the opportunity and are very appreciative of your
desire to work with us. Please call us if future conditions render
this arrangement unbeneficial to you. Also, feel free tell others.
We would like to have as many of these cooperative maintenance
arrangements as possible.
While we hope this is a long lasting effort, you are able to cancel
the understanding i..unediately by notifying the Drainage Department.
Sincerely,
~ybt Lee K. Allison, Director
Water Engineering & Operations
cc: Bill Brown, Superintendent, Water/Sewer Field Services
F. Joseph Portugal, Assistant to the City Manager
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CirY of DENTON, TEX48 MUNICIPAL BUILDING / 215 E. McK1NNEY / DENTON, TEXAS 76201
MEMO' IZAANDUM
TO: Mayor nd City Council Members
FROM: Betty McKean, Executive Director
Municipal Services/ Economic Development
DATE: August 26, 1994
SUBJECT: Visual Arts Center HVAC In Festival Hall
The City Council requested Facilities Management staff to report on the fol,owing
options to achieve a cooling solution at the Center for Visual Arts during large group
programming.
Option One:
Cost to him mecbanical engineer to evaluate possible HVAC solutions at tho Visual
Arts Center.
The cost to hire a mechanical engineer is $125 per hour. It will take
approximately 20 hours to evaluate the system for a total cost of approximately
$2,500.
Option Two:
Cost to install ceiling fans In Festival Hall at the Visual Arta Center.
The cost to purchase and install eight (8) ceiling fans with ten (10) foot
extensions in Festival Hall is $200 per fan for a total cost of $11000.
Option Three:
r:
Cost to install screening material on all windows.
The Facilities Management staff has requested an estimate on screen
installation at the Visual Arta Center. The companies contacted must do on-
. , site measurements before giving an estimate. We hope to have some
information on this by the council meeting.
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Visual Arts Center
August 26, 1994
Option Four:
Cost to install double pane windows In Festival Hall.
The Facilities Management staff has requested an estimate on window
installation at the Visual Arts Center. it may be necessary to get a factory
representative out to get an accurate number on commercial double pane ;
windows. We will forward that information as soon as possible.
Attached id a memo from Richard Foster, Public Relations Officer, in which he
explains that the Energy Management Department does not recommend Options Two,
Three or Four. He indicates these options will not help control or lower the humidity
level. In any event, the Council may still want to consider the installation of the
ceiling fans. The air flow created by fans may aid in making the patrons feel more
comfortable.
In order to better evaluate the situation, we have obtained the following information
related to utility cost, rentals and temperature readings:
1. The average monthly utility bill for this facility for the past 18 months is
$1,562. The highest bill was for $2,207 in July 1994, and the lowest was $891
In May 1993.
I 2. The Executivo Director of the ^enter for Visual Arts, Janet Harreld, provided
the following large group facility rental information:
o The Center was rented a total of 165 times during the past 20 months.
{ This represents an overall average of about 8.5 rentals per month.
o The average number of people attending an event is 159. The rentals
during May, June and July of 1993 were very low due to the replacement
and repair of the windows and the renovations in the east wing.
o In the past 20 months Ms. Harvey, the Center Manager, has received
six (6) documanted complaints from persons attending large group
j event. Please see the attached report for additional information.
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Visual Arts Center We
August 26, 1994 J2 /
3. Below are the temperature readings Sara Harvey, the Center Manager, took
last weekend during large group programming.
Number of
Date People Attending Temperature Time
8/19194 100 750 4:00 p.m.
73° 8:00 P.M.
8120194 250 710 4:00 p.m.
69° 7:30 p.m.
According to Ms. Harvey, the readings for 8120194 are not normal for this time of
year. A cool front came through that evening. Therefore, the inside temperature
and humidity level in the building did not rise very high. As a result, the facility
remained relatively comfortable. Ms. Harvey plans to continue monitoring the
temperature to establish a history of the comfort level during large group rentals.
i will be present at the City Council meeting to discuss these issues. Please give me
a call should you have any questions in the meantime.
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BAt y
Municipal r ceslEconomic Development
Attachments
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CENTER FOR VISUAL ARTS
UTILITY COST FOR THE PAST 18 MONTHS
08/18194 2,208.90
07119/94
96117194 19692.88
05/18194 10080.62
04/19194 11157.06
03118194 1,296,22
02/17194 2,040.94
01/19194 2,052.94
12/17193 1,339.84
11/17/93 1,350.15
10119193 1,308.77
09/20194 2,085.71
08/18194 2,004.81
07120/94 1,871.92
06117194 19234.40
05118/94 891.27
04/19194 19010.50
03/18/94 1.340.08
TOTAL $289127.03
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CITY Of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201
NENORANDUN
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DATES August 25, 1994
i '
i Toi Bruce Henington, Facilities Management
FROH2 Richard Tooter, Energy Mansgament
k SUBJECT+ COOLINO AT VISUAL ARTS CENTER
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Regarding your efforts to provide greater cooling and comfort at the visual Arts
CenL•er, I would offer the following observationsi
1. Ceiling fans do not, of course, cool the air. They do provide a wind-
chill effect by circulating the air. This wind-chill effect will cause
people to feel several degrees cooler than the ambient temperature as
long as the humidity is not too high. Filling a room full of people '
adds, not only heat to the room, but also humidity. People would likely
I continue to feel uncomfortable unless the humidity was reduced, which is
one of the benefits of air cchditioning.
2. Daubl•-pane windows do increase the insulating value of the glaring.
however, they are more helpful in winter than in summer. In our climate,
the pay-back for retrofitting with double-pane or storm windows is too
long to be practical for most installations, i.e:, in the time frame of
12 to 20 years,
3. Solar screens block radiant heat from the sun, but only when installed
on windows that receive direct sunlight. They are most effective on east
and west-facing glass. Nearly all the glass at the Visual Arts Center
faces either north or south, so screens would not be particularly
effective. In fact, sunlight entering through south-facing windows In
` the winter provides some free heat.
zk"f Hy recommendation is to consult a mechanical engineer to evaluate the efficiency
and capacity of the existing cooling syetee. Upgrading or supplementing the
existing equipment may be the best solution to the problem.
1
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August 24, 1994
TO: MARY RAGUSA
FROM: SARA HARVEY
SUBJECT: FACILITY REPORT
xr spune BELL.
pEN10k TM MMt
'Bell'`' 1781 Listed below are the dates and events, per your request,
for the past 10 months at the Center for the Visual Artsr
1 have only included those events that would be classified
DIRECFORS as a rental or special event that were held in Festival
Hall only. Other events in other parts of the facility
Rent Beasley
vwPRe:dente have not been included. There is usually some sort of
I""'Ha.k rehearsal or meeting every day of the week, plus, the
Rp6ala Ruwr 1 have also included if I
RuaF~Serene galleries are open daily.
Secnury
Carol Aleaanaa received a complaint about the room temperature in Festival
treaeear Hall. I have kept that documented for the summer months of
Carol hire "a
Immedlate each year.
rear"'lee"t ,
Fred lrafion APPROXIMATE -
IN Alford DATE EVENT NUMBER OF PEOPLE
r
Gard Welty
Brandon Barnee
ce evoEars AUGUST 1994 oohead c 100
He 6 Emily Fowler Library fund raiser:
He ibb-o" 13 Wedding Reception 300
G arse ie h 15 received complaint
G arse ;r -
' Ne"n s 19 Opening Reception: Art Show 100
250
~e Xukn
L7ore;kyNemn.e 20 Wedding Reception 175
Bonn:eklc[orm!ck 31 Board of Realtors luncheon
Alan McMi16n
Petry Pettueun
MrHr a S"ilnr
No-j ferret Sewer JULY 1994
.
Jim Wlw:inr
• flmWkee:a Amphitheater Taste Testing I50
300
16 Denton High School reunion
received complaint 200
17 Opening Reception: Art Show 100
21 City of Denton Boards and
Commissions reception
received complaint 200
r r
h 23 Wedding Reception 100
o 28 Theater performance
e 29 Theater performance loo
r;;rrp 100
30 Theater performance
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June 1994
3 Exhibition Lecture 100
4 wedding Reception 250
received complaint
17 Theater Performance 60
18 Wedding Reception 200
27 Opening Reception: Art Show 150
i May 1994
5 Banquet 70
13 Theater Performance 100
14 Theater Performance 170 I
is Theater Performance 60 tt
19 Theater Performance 100 I
20 Theater Performance 160
21 Theater Performance 17S
24 Reception and Membership meeting 200
27 Closing Reception ARt Show 100
29 Wedding Reception 150
April 1994
I Dance Performance SO
2 Dance Performance 70
16 Opening Reception Art Show 120
17 Wedding Anniversary Party 100
22 Rental Banq!►et ISO
26 Rental Banquet 170
29 Rental Banquet 1S0
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March 1994
3 Banquet 70 {
8 Rental Luncheon 330
10 Opening Reception Art Show t00
12 Opening Reception Art Show 150
18 Theater Performance 60 `
19 Theater Performance 135
20 Theater Performance 70
°i 24 Theater Performance 100
25 Theater Performance 160 °
26 Theater Performance 160
s' 1 31 Dance Performance so
February 1994
Yr, 3 Yeeting and Banquet 70
tt r. I 9 Banquet 170
10 Luncheon and Program 200
12 Performance 100
13 Performance ISO +
c 25 CARA Awards 300
!'c 75' I
Ly; 9 26 Luncheon 200
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February 1994 continued
26 Evening Rental S7 400
27 Performance
January 1994 75
6 Banquet and fleeting 70
14 Theater Performance 160
15 Theater Per forma ace 200
16 Opening Reception Art show 180 {
20 Theater Performance 3S0
21 Theater Performance 160
22 Theater performance 60
23 Theater Performance 300
24 Reception Rents! 200
27 Banquet and Program 1S0
29 Puppet Show
j December 1993 400
! 4 Special Event 100
4 Evening Performance 300
7 Rental
9 Rental 200
ISO
it Rental 60
i 1S Luncheon 60
17 Performance 50
t8 Rental 30'
21 Rental 40
29 Performance 1S0
1 November 1993 300
1 Rental Luncheon 170
~J 3 Rental Luncheon 350
13 Special Event 60
t9 Theater Performance 120
20 2 Performances 100
22 Rental Banquet
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October 1993 100
~GQ 4 7 Banquet and Meeting
r w oy 250
g Rental Party 120
9 Anniversary Party ISO
14 Wedding Reception
16 Special Event 75
i~ k 22 Retirement Party 300
23 Rental Party 200
€ .t 30, Performance 150
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September 1993 Gate /
2 Banquet t and meeting 70
3 Theater Performance ISO -r~
4 Theater Performance too
9 Theater Performance 60
10 Theater Performance 160
It Theater Performance 180
11 Theater Performance 60
14 Banquet and Program 150
is Opening Reception Art Show 200
23 Dance Performance 70 c
24 Dance Performance 100 i
13 Dance Performance 100 i
August 1993
We had few rentals because of construction see July
12 Reception and Lecture so
14 Wedding reception 250
21 Performance 150
22 Banquet Rental 12S
23 Opening Reception Art show 200
i
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July 1993
We had very few rentals this month because of the
construction, window repair/replacement and east wing
renovation. The building was a mess.
14 Special Event ISO
21 breakfast and Meeting 60
24 Special Event and Grand Opening 300
of fast Wing
25 Family Reunion 300
J 30 Opening Reception Art show ISO
31 Wedding Reception 250 0
received complaints about heat
June 1993
7 Opening Reception Art Show 1S0
8 Opening Reception Art Show 100
12 Wedding reception 300
received complaint
4. 't.
20 Wedding
Reception
60
26 Wedding Reception 200
y rr May 1993 s
k 1 Special Event 200
7 Jr. High Dance 200
14 Theater Performance ISO
Is Theater Performance 180
16 Theater Performance 75
17 Meeting and Banquet 60 ;
20 Theater Performance 170
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May 1993 continued X19
21 Theater Performance 180
22 Theater Performance 180
April 1993
2 Theater Performance 60
3 2 Theater Performance 120
9 Theater Performance 135
10 Theater Performance ISO
14 Theater Performance 60
IS Theater Performance 7S
16 Theater Performance 160
17 Theater Performance 180 I
18 Opening Reception Art Show 200
_ j
i
March 1993
1 Beautification Reception 1S0
4 Banquet and Meeting 75
6 wedding Reception 250
12 Theater Performance ISO
13 Theater Performance 160
14 Theater Performance 80
18 Theater Performance 1S0
19 Theater Performance 180
20 Theater Performance 180
21 Concert SO
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E February 1993
s. 5 Dance Performance 65
I 6 Dance Performance 100
10 Luncheon and Meeting
j 11 Luncheon and Program 170
Y40
!3 Rental Party 300
17 Luncheon 70
23 Luncheon and special Event 400
j 26 CARA AKard3 200
27 Luncheon 200
January 1993
1S Theater Performance 70
s .,1
16 Theater Performance
170
s Pt+ 17 Opening Reception Art Show 200
20 Theater Performance 85
21 Thedter Performance 160
22 Theater Performance
180
23 Theater Performance 180
pt 'r'4 € 29 Special Event
30 wedding Reception 250
200
31 Concert 40
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MEMORANDUM _ /~O
To: Lloyd Harrell - City Manager
From: Tom Kiinck - Director of Human Resources
Date: August 25, 1994
Subject: Harris Methodist Health Insurance - 1995 Renewal
The City Council authorized a change in the employee health
insurance program to Harris Methodist Health Plan effective
January 1, 1994. The contract was negotiated to include two
subsequent plan
year rate cap guarantees. For the 1995 plan
year the maximum rate increase is capped at 9.9%, For the
1996 plan year, the cap for the 1995 renewal and the 1996
renewal are capped at a total of 15%,
.
Over 90% of the City's employees enrolled in the HMO Only
program. Trends in rate increases for managed care programs
overall have been lower. Therefore, the staff anticipated a
low rate increase from Harris and budgeted an 8% increase in
the 1994/95 budget for the City's cost of employee coverage.
This 8% estimated additional amount in the proposed 1994/95
budget being studied by City Council is $86,503 (General
Fund).
Harris recently submitted their renewal proposal for the 1995
plan year (January 1, 1995 to December 31, 1995). The
information provided by Harris is based on data from recent
claims experience. This data on City of Denton employee and
dependent claims
month period, January ld , 1994HtorMarch v31, 1994.thThisrdata
is shown in Attach
month period, the City's covered iemployees tandedependentse
incurred a 142% lose ratio. This means that for every dollar
Harris received in premium revenue, they paid out $1,42 in
claims costs. The plan experienced several unusual
catastrophic losses. With these factored out, the plan still
is experiencing about a 100% loss ratio. Further, Harris has
indicated that this data is not sufficionL to base a firm
! renewal decision on and has relied on our previous claims
experience with Philadelphia American Life Insurance CoTpany
(PALIC0), our former health insurance carrier. It is
important that the City and Harris see a downward trend in
claims experience as more reliable data is developed as our
plan matures with Harris.
Despite a preliminary adverso claims experience, Harris has
recognized the City's commitment to a new health and
welinese program and submitted the following proposals for
renewal:
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August 25, 1994 1995 Renewal
Memo to L. Harrell Harris Methodist
Page 2
i option 01 - Current plan design, no changes, to both the
Preferred (HMO Only) and preferred lu se. HMO + Indemnity)
employee alternatives - 112 r-1112 Option 42 - Preferred (HMO Only) and Preferred Plus (HMO +
Indemnity) Programs with a WOO sl ise'co-Payment on
prescription drugs - rate
The $6/$10 split co-payment prescription drug program means
E
that an employee who obtains a prescription from a Harris
n enland,awbranday a
physician and
there is notgeneg8c availabl
; is prescribed, a ti0 co-payment applies. Under
f ! nameed d drug
the current prescription drug program, the employee pays a
I :1O co-payment whether the prescription is a brand or
generic.
These two options have been discussed with the Employee
Insurance Committee. The staff is preparing a recommendation
for the Executive Committee.8nd City Council. The final
recommendation is scheduled for discussion with the City
j Council on September B, 1994. However , a renewal with Harris
}
ti involves a lower cost for health
'bS Methodist with t r opon
insurance innthe9proposed 1994/95ybudgetaasifollows:
included
tion !i - no rate increase; lower estimated cost in
. Op
:
1994/95
- General Fund - $88,503
'i - All Funds - $110,340
Option 42 - 2.5% rate decrease; lower estimated cost in
1994/95:
Fund
- General - All Funds$14488285
2
of the
. ,
fund
,g by
Attachment 11 provides a detailed lis,
estimated lower expenditures with eithar option.
I will be Pre Oitdto discuss Sthis i erm8,~s1994present this
issue to the y Counc
a' Please let me know if you need additional information.
Thomas ruck
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8/25/94
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Harris Methodist Health Plan
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City- of Denton Total Claims Experience
Paid Through June $0, 1994
7,
PMPM
12M 1224
Member Months 5,716
t $110.77
174
Revenue
Claims:
Inpatient 624,873 109.32
Outpatient 10,780 3.89
Physician 215,408 37.69
Pharmacy
Total $911-649 8159.49 a
f=
Reinsurance:
Premiums $2,401 42
Recoveries $18,000 $3.15
Lab Capitation $3,258 $0.57
Net Cain (Loss) ($266,134) ($46.56) W 1
Medical Loss Ratio 142,03°h 142.03%
l w let Ll Quarter only
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Ilarris Methodist Health Plan
City of Denlon Total Claims Detail - let Quarter 1994
Claims paid through June 30, 1994
i lnpalis,zl ~tyt?icion
Medical 566,388.03 Surgery 37,991.21 Open Ilearl/Card Cath 0.00 Anesthesin 5,325.65
Surgical 22,637.50 Inpatient Vfeils 8,515.70 ICU 30,940.00 Office Visits 46,438.68
Substance Abuse 0.00 Ifome Vfeils 000
0,00 ER Visits 8,437.08
Psych 000 Consultations 4,641.06
Rehab Maternity 4,314.89 Routine Exams 1,030,00
745.00
!by Boarder ICU 5(7277 Well Baby 2,173.00
1NYATlENT 6U8 TOTAL $624,873.14 Immunizations
- Injections 2,502.84
Physical Therapy 5,008.60
4ulputlCnf Obstetrics 12,176.01
445.10 Radiology/Prot Fees 40,663.37
Surgery 6,385.13 Pathology 11,870.06
Emergency Room 11,236.00
• - Lab & Xray 777.10 Psych 16,436.42
0.00 Diagnostic Telling _ 217.00
Psych 0.00 Vision
Substance Abuse 169.92 PHYSICIAN SUBTOTAL $215,407.6_8_
1i Cardiac Rehab 1,535.34
DME Home lleeith 0.00 other Ambulance 1,46712
_ GO 588.46
NutritlonalCounseling0.00 Preecr~tion _
OUfPATiENT fiVP-,1L AL , 8,101779.71 OTHER SUBTOTAL $60,588.46
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ATTACHMENT II
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Date -
HINS956.WR1 1994/95
HEALTH INSURANCE Olin-CET BY FUNDS
25-Aug-94 9 MONTHS BUDGET (JANUARY 1995 TO SEPTEMBER 1995) ;tr
08:07 AM RENEWAL COST O01`10003 _c:: , - '
-
COST DECREASE TO BUDGET+ ~ TOTAL ~
, RIFF ,
EMplOYE£ 8.00% ; FY 94/95 8.00% ; 2.50% EST10 TE
FUND ' 3 MONTHS 9 MONTHS TOTAL , ,
DARTICIPATION OCT-DEC 94 ;JAN-SEP 95 ; BUDGET* ; N0 CHANGE PRESCPT CHNQ ; BUDGET
BY FUND , ' -----e::: .
, 66,5
03 20,782 87,285 ;
GENERAL (100) i 490 2820975 i 915,428 11198,403 , j
' 5,605 ; 7,337 407 121 ; 534
RECREATION (261) 3 1,733
5,302 22,267
ELECTRIC (810) ; 125 72,168 233,528 305,715 ; 16,965 j
,
12+291
39,818 128,907 ,
WATER (620) 69 168,765 ' 9,365 2,926
1
111,395 6,515 2,036 n,550
WASTE WATER (625) 48 ; 27,720 89,675 ;
' 124,732 61922 2,163 91085
SANITATION (630) 51 29,453 95,279 ,
20 11,550 31,364 48,914 2,114 18 , 3,563
WKINQ CA. (710) ,
42 178
$78 ; 1,868 2,446 ; 138
MOTOR POOL (720)
21888 It 9,341 12,229 ; 879 212 ; 891 ;
GRANTS (219)
178
,
, $78 , 136 42
' 1,868 2,146 ;
1
1 -----3 --81-
, ;
1 OTHER FUND (247)
813 4699508 ; 1,5169663 ; 1,9889370 ; 110,340 ; 1,4 ; 144,822 ,
TOTAL - ' - i i - i
NOTES: *Current base rate 1s $188.50 per employee Per year
IncluJes W&Vloyee/month for health Ins. consulting contract
+Cost Decrease:
8% to proposed 1994/95 baseline budget; with no rate change;
these funds will not be expended. '
E, Additional funding not expended with 2.5% decrease in rates
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CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201
i
MEMORANDUM
DATE: August 26, 1994
TO. The Honorable Mayor and Members of the City Council
FROM: Jon Fortune, Management Services Administrator
SUBJECT: FRED MOORE LEARNING CENTER FUNDING
Please find attached a memo from Roger Rutherford, DISD's Assistant Superintendent
for Instructional Services, to Dean Anthony, DISD's Director of Special Services. In
the memo, Mr. Rutherford explains that the TTRIPS program will need an additional
i 412,000 in order to continue providing child care for the entire year, allowing single
mothers the opportunity to go to school.
The above situation was briefly mentioned during the August 23, 1994 Council
meeting. Tha attached memo is provided for your Information.
Please advise if I can answer any questions. Thank you.
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D ton Independent School District
Division of Instructional Services
Director of Special Services
To: Roger Rutherford
From: Dean Anthony
Re: TTRIPS Funding
Date: August 19, 1994
Earlier this summer I received word our $50,000 Carl Perkins Single
Parent .proposal was not approved. The proposal included $32,000 for
salaries at Frod Moore Learning Center and $17,000 for chili care
expenses. The remaining $1,000 was for indirect costs. This development
will have significant implications for the TTRIPS program. There are
approximately $22,500 budgeted for child care next year. Also we have
about $3,350 remaining from the city grant which can be used for August
and September child care expenses. • During 1993-94, we spent approxi-
mately $37,000 for child care. With the money we have available for next
year, we will exhaust the funds around February, 1995. If the district
does not increase the child care budget by about $12,000, many of the
girls will not be able to continue to attend school. The following is a
brief summary of the funds and budget for 1994-95:
Summary of Funds
Denton ISD - Designated State Compensatory $39,000
State Pregnancy, Education, and Parenting Grant 480360
City - 1993-94 City Development Block Grant 38350
Total $90,700
Budget
Denton ISD - Designated State Compensatory
Y . j Cynde Martin's salary (49%) $12,663
Child care 220437
Travel 2,500
Supplies 1,000
Y ! Student tuition 400
Total $399000
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State - Pregnancy, Education, and Parenting Grant )ate 0-
Judy Spalding's salary $35,227 ~9
Cynde Martin's salary (51%) 13,123
Total $481350
City - 1993-94 City Development Block Grant
Child care $3,350
Total $3,350
I am requesting this information be presented to the executive council for
its consideration. At the present time we have no other funding options
available. Mrs. Spalding has done a oonscientious job of making sure the
1 child care money is used wisely, but unless additional money Is budgeted,
we will experience the exhaustion of these funds sometime next spring.
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TY of DENTOpit TEXAS MUNICIPAL BUILDING / DENTON• TEXAS 76 f / TELUH ce oElh{e City Manager
Ci
MEMORANDUM
Lloyd V. Harrell, City Manager
T0+
a Deputy City Manager
hl
FROM' Rick Sve
DATBt August 26, 1994
91 Committee Recommendations on CIP and Suggestions for
SUBJECT Extra Projects Using Interest Money
The first of those is dated July llo
Attached are two memorandums. information that we g
1994, and is the back up art of that memo we
Committee. that we mentioned to the
please note that in the f rs This involved the
talked to the Committee about the at rat
Council at ofe postponing alabond nningelection fooor apart nol of the street
possibility general fund to do the roofs; and use authorized
would use the allocated; ark acquisition and
r rebuilding with funds all ready would
uion and
unissued bonds for street roc t ofcthe city. This strategy
Q
develoQmet in the northeast par: sition and
include issuing authorized unissueabpraidaf for34acqui for street
reconstruction and $450,000 of park lso
ment. We would also issue the last authorized tee also
develop '91 Committee
way
bonds of $300:000 for 0drainage Projectmajs. or The highwauys.nissuThis highway
750,00 worth of authorized
recommended using $ ro ects along hi g bonds fo way bonds that
k projects s of 9
1
e
for std dollar 000
300,
leaves a balance of 3/4 of a mil ion We would use $ you have not sold as a contingency. Finally,
park improvements in
ark bonds for he
worth of interest from 1986 p
south Lakes Park. Clack
there is a second memo from Jerry planning &
In addition to this m
back emo, information that wenthere were seven
that includes the ots. As You can see,
Zoning w Zoning at their August
for drainage Projs Planning f
f
projects that were endorsed by ,Ye visited with them
10th meeting. The '91 Committee endorsed all of the plan noted is
concur
13th. Since then I and they
the first memo on Juro sots suggested to P & Z,
y Clark's memo dated
ro . (See Jerr
wbiothtPt&eZdsarecommended p jsots
August 17th.)
}I
' ''Dedicated to Quality Sendce
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Lloyd V. Harrell (8
August 26, 1994
Page 2
The second issue that was discussed and reviewed by the '91
Committee in July was the allocation of money for projects and
choosing new projects to recommend to Council. Interest money or
unused money from previous projects provided the funding for the
process. You can see from the memo this money includes bonds and
interest that was included in the 1982-83 bond issue for University
Drive. Even though the Committee was not given that purview, we
asked them for recommendations on the interest from 1983 money.
In total, there was about $564,000 that the Committee was asked to
allocate to new projects. Approximately $100,000 from savings in
previously approved projects, $250,900 from interest on the 1986
issues and $214,000 from the 19e3 issue. Council may recall that
they had approved using some of the 1986 as well as the 1983
interest monies for the 193, 194, and 195 CMAQ requirements. The
Committee recommended them and the funding to the Council.
Finally, attached to the July 11th information, you will find a
memo from Jerry Clark dated July Sth which details suggestions for
using $213,000 of the $564,000 left after funding the CMAQ
projects. The Committee also recommends these to the Council. As
we indicated in the memo to the 191 Committee, this is a rather
lengthy memo and contains a lot of information. We think it is
important that Council reallocate these funds, and 191 Committee
concurs on all of the issues.
c
If you or the Council has further questions, I would be happy to
try and answer them at your conveni4nce.
1 R ck Svehla
Deputy City Manager
RS:bw
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Attachments
AMMOOMS
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CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON. TEXAS 762001 / TELEPHONE (817) 566.8307
Office of the City Manager
MEMORANDUM
TO: -91 Committee Members
i
FROM: Rick Svehla, Deputy City Manager & Executive Director for
Engineering
DATE: July 11, 1994
SUBJECT: Meeting of Wednesday, July 13 at 7230. P.m. in the City
Manager's office
We keep telling you that we are running out of money, and we
finished all of the program. However, we continue to find with the
I pieces of money, and to talk philosophy and strategy
' Council and seek your advice. We are asking to meet with you again
strategic use of unused b.t ds, and also to talk
to visit about
about using interest for future projes.
Attached you will find some information from Kath:' DuBose about
current CIP funding alternatives. We shared this information with
the Coy.-ncil at their annual planning session last month. As you
can see from the first attachment, there is a little over $3
million worth of unissued street bonds (Highway Project) money; we
also have $30n, 000 worth of drainage bonds; nd strategic 1.8 milliw thorth
of park bonds. We began discussing issues the
Council when we started looking at the 1994-95 CI P year. proou will
notice that in that year there are only 8 major
for $
5,250 Miscellaneous street construction/recoustarudcthenCounc 12took last
already funded from the actions that yo
year reallocating the Ft. Worth Drive
have bonds tthat ared availablcnand
that the three three park P projects et. Finally, you will notice
authorizeG, but that are not sold
that do not have bonds
projects
that there are four other p j
authorized. Those four projects are street reconstruction system for
$134,000; new roofs for $399,000; upgrade existing park e stem
$300,000; and construction of 1,000 foot runway and lighting system
at the airport for $140,500.
the wer
n one, 94 outlines
Ms. DuBose's memo from June 15; 19
holding a pCIPn this tFallg
option dV.cussed Three with which is Council. Opt cancelling iounauthorized projects in the 1994-
rc:
.tl 95 year and hold the CIP election in the future; or the second
' alternative, which we recommended to the Council. To do this we
"Dedicated to Quality Serv 'e"
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Memo to '91 Committee Ageodall / D~
July lI , 1994 DA18
`agp 2 ~3
suggested issuing $134,000 c£ street bonds to reconstruct College
and Second Streets. We woul6A take that from the unauthorized
street bonds in the 1986 issue. The $399,000 worth of roof
projects, we have included the operating budgets and the hotel
occupancy reserve fund and we would recommend postponing upgrading
existing park systems for $300,00 for one year. We would use
$30040 worth of interest accumulated bond interest from the 1986
park bonds to do the Southlakes Development and we would suggest
issuing $450,000 of authorized bonds for park acquisition and
development (Northeast). Finally, we would suggest using fund
balance for the $140,500 match for the match to the Federal grant
at the airport.
If we followed all of that strategy we would end up issuing
$134,000 for street reconstruction and $450,000 for park
i acquisition and development. Since issuance costs are rather high,
it made us look at the remaining bond projects and funds. There is
still $3000000 worth.of drainage money left. We think we should
issue this and close out all of the funding for the drainage in the
1986 bond issue. This Spring, P&Z was deluged with requests for
drainage projects. We would suggest soliciting input from P&Z and
E then bringing it back to you, and then finally on to the council.
So, additional drainage projects or CP drainage projects could be
j moved up.
i
} It also occurred to us that since the highway projects are fin.-.:ly
beginning, there will be a need for sidewalks. As you all know,
Teasley has finally begun. in a year and a half or so that project
will be completed and there will be a need for a sidewalk along the
east and north sides, or the side abutting the Southridge, Timber
Oaks, and Indian Ridge subdivisions. We think that that would be
f; a good project. You may have seen in the paper that the 380
t project is also beginning to move. It will take about two and a
half years to acquire the R-O-W, but we think that it is
appropriate to set aside some money to begin to develop the
sidewalk system along that facility. Finally, we are also
beginning to talk to the Highway Department about US 77 along Elm
. and Locust streets, and finally out toward TI and the truck stops.
We think all three of these projects would be exce?lent projects
for sidewalk projects, and we would suggest issuing 0out $750,000
worth of the bonds to do these sidewalks. If this was done and we
reta,iua.i $1.5 million worth of bonds for the Ft. Worth Drive
Project in 1996-97, it would still leave $750,000 worth of street
bonds unieeued. If all of these recommendations are followed it
f would require issuing the following bonds:
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memo to '91 Committee m b
July 11, 1994 Date
• Page 3
• $ 134,750 for street reconstruction of College and Second
Streets;
• $ 750,000 for sidewalks on Teasley Lane, 380 and US 77;
• $ 450,000 of park bonds for acquisition of a northeast
park.
• $ 300,000 for drainage projects
$1,534,750 TOTAL issuance
only be postponed for
B doin this we would be able projects except the park upgrades to which accomplish
a year.
The second issue we. wanted to talk with you about is reallocation
of money for projects, and use of interest money or unused money
that was budgeted for prior approved projects. First lwe ouldelike
to talk about is University Drive °T $900,380 000 money.
worth of bonds for
1982 citizens voted and approved
University Drive. That money has been sitting in the bank waiting
t for the University Drive Project to begin. That money was solely
voted for University Drive and cannot be used for anything else.
Last month we sent the first right-of-way money ($75.000) to the
Highway Department for the section of 380 from 288 east across the
lake. We are now going back to the council for the next
and
installment that will go from 288 to Elm Street 0that,will
we estimate there will be another approximately $200,000
have to be sent to the State for the section between Elm Street and
1-35. We have also allocated $250,000 of this money for
landscaping of medians along all of these portions of le project.
The total of those expenditures will be app y
which would still leave $200,000 of the original bonds in that
fund. There is approximately $190,000 worth of interest that is in
that fund. We would suggest using this interest as well as funds
that are still left from the Collin Street signal that were
originally allocated for ISTEA/SMAQ Projects of $24,000, making the
total of $214,000.
Secondly,- we have interest from the 1986 bond issues. You may
recall that we issued bonds beginning in 1987 and have issued them
periodically, and because we have slowed down projects, there has
been interest that has accumulated over the years. That interest
is approximately $250,000. We aloo have approximately $100,000
from projects like the Square where we saved a substantial amount
of money and other lesser amounts from other projects, so that we
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Memo to ' 91 commi ct:ee A @Ada1t
July 11, 1994 g ! 9
Page 4 We
7 j
have a total of $350,000 worth of interest and project money from
the 1986 bond issue.
The total of interest from 1983 University boade, $th , 000 6 whabond
issue interest, and remaining project money, equ
we would propose is to use this $564,000 to elp1993f 94d aour nd 19940
percent portions of the ISTEA/CMAQ p j t Council
95. The total of those two is $380,000 (incidentally,
approved using the interest money from Unive rd wit n we applied would still
for the 1994-95 projects). If that was approve
leave $184,000, plus an additional $30,000 of interest that we will
make off the 380 money this year, or $214,000. Attached you will
find a memo from Jerry that suggests other tprojects fwhere rom awebigge tine
use the funds. We have obviously pared list. If there are other projects that you as a group might wantalk
to suggest or recommend to the Council, we would be happy
about those also. We think s iall of those s the beat use of the sr m ining
$214,000 and we would suggest left
rom Finally, we have a all
on Bell A enue (We would suggest using
concrete patching project
these funds for a similar program and north Carroll Boulevard.
be lengthy happy memo and it is very detailed and has many
This is a long lengthy
j . I wok d discuss any thoughts or ideas or
ill
issues
~ questions that any of you might have. i understand
Or tistout ofwthe Wedne
evenin just ry thI willf try to visit with her personally between now and
country.
when we take this recommendation to the Council. o allvmeaat
questions, or want to make other suggestions, please
your
ednesday evening at 7:30 p.m. here in the conferee a room. you
Sin re ,
Rick Sve a, Deputy City Manager & Executive
Director for Engineering
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City of Denton AWWOO,
Authorized/Unissued Bonds A9eMa1
December 113,1986 Date ✓
Bond Election
(as of June. 1994) V [(~J( J
(Expressed is T3ousaa4s)
Authorized Issued Unissued
Streets/Transportation(Traffic Control $7,736 $4,629 $3,107
Drainage 3,466 3,166 300
Animal Control Center Expansion 185 185 0
' Fire Station and Equipment 700 700 0
Athletic Fields/Neighborhood and
Senior Citizen Centers 5,950 4,100 1,850
Library Improvements 1,000 1,000 0
j Law Enforcement Center/Court Complex 2,600 2,604 0
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TOTAL 21 7 $16,;V $5.257
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CITy oJoEt4yo V, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DEN TON, TEXAS 76201
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MEMORANDUM
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DATE: June 15, 1994
TO: Lloyd V. Harrell, City Manager
FROM: Kathy DuBose, Acting Executive Director of Finance
SUBJECT: CURRENT CIP FUNDING ALTERNATIVES
I've attached Rick Svehla's June, 1993 memo which reviewed the Capital
Improvement Program and related bond authorization. During last summer's Council
Planning Session, options for the timing of a proposed bond election were discussed
(see pg. 3, #5 of attached memo). At that time, Council chose to reallocate Fort
Worth Drive bonds and revisit the issue of the bond election timing during the 1993-
94 fiscal year.
The current CIP options are as follows:
1) Hold a CIP election this fall or winter in order to fund the 1994-95 CIP.
This would require the appointment of a Citizen's Committee in the very
near future to refine and finalize the CIP and prepare for submission to
the voters.
1
2) Complete the 1994.95 CIP by
a) Utilizing authorized lunissued street bonds (after approval from "91
Committee) of $134,750 for the reconstruction of College and
Second Streets between Locust and Bolivar streets.
b) Complete the 9399,000 in roofing projects with funds from the
General Fund balance and the Hotel Occupancy Reserve Fund (Civic
Center).
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CITY of DENTON, TEXAS MUNICIPAL SUIT WNG / 215 E. McKINNEY / DEN 'ON, TEXAS 7620 r
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MEMORANDUM
DATE: June 15, 1994
TO: Lloyd V. Harrell, City Manager
FROM: Kathy DuBose, Acting Executive Director of Finance
SUBJECT: CURRENT CIP FUNDING ALTERNATIVES
I've attached Rick Svehla's June, 1993 memo which reviewed the Capital
1 Improvement Program and related bond authorization. During last summer's Council
Planning Session, options for the timing of a proposed bond election were discussed
(see pg. 3, #5 of attached memos. At that time, Council chose to reallocate Fort
Worth Drive bonds and revisit the issue of the bond election timing during the 1993•
94 fiscal year.
The current CIP options are as follows:
' 1 } Hold a CIP election this fall or winter in order to fund the 1994.95 CIP.
I
} This would require the appointment of a Citizen's Committee in the very
near future to refine and finalize the CIP and prepare for submission to
the voters.
2) Complete the 1994-95 CIP by
a} Utilizing authorizedlunissued street bonds (after approval from "91
Committee) of $134,750 for the reconstruction of College and
Second Streets between Locust and Bolivar streets.
b) Complete the $399,000 in roofing projects with funds from the
General Fund balance and the Hotel Occupancy Reserve Fund (Civic
r, Center).
8171566.8200 D/FIN METRO 434.2529
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Memo to Lloyd V. Harrell A~$IO~ o t-
June 15, 1994 gger~Page 2 Date
W~111/
grade of the existing park system IS 300,000) one year.
cl Delay up
dl Utilize $300,000 of accumulated bond interest earnings to fund the
South Lakes park development.
el Appropriate General Fund balance for the $140,493 for the Airport
1,000' runway construction and lighting system grant if federal
grant is obtained.
This option would delay the need for a CIP election for one year (fall k
or winter of 1995) and relieve debt service to allow approximately
$1,000,000 in other projects to be added to the 1934-95 CIP.
Those additions could include $300,000 of authorizedlunissued
drainage projects and $750,000 for sidewalk construction along
highway projects approved in the 1986 bond election (including
Highways 380 and 77, Teasley Lane and Fort Worth Drive). The
projects would be selected by the and Zoning
individual Planning
Commission, recommended by the 91 Committee and approved by
Council.
3) Cancel the unauthorized projects contained within the 1994.95 CIP and hold a
CIP election in the future.
After discussions with Rick Svehla, Deputy City Manager, Rich Dlugas, Director of
Parks and Recreation, and Jerry Clark, Director of Engineering, staff recommends
j option #2
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1995-99 CAPITAL IMPROVEMENT PLAN 1
CH71YNi~M1PMYMI MIS ._._.~►M
GENERAL GOVERNMENT
TOTAL (MEMO)
- - RE(IIIRED AID TOTAL OPERAL
PROJECT EXISTING RUTH. UNAUTH. OTHER CITY IN PROJECT AND
YEAR DIV/DEPT NUM9ER PROJECT NAME 80N08 UNISSUED UNISSUED FTJNOgW_ CON6T..0061TS IAAItIT. j
Q4-95 PAAIKITEC 006713 PARK DEVELOPMENT NORTHEAST 250.000 250.000 250,000 76,000 t
91-% ENO 001011 STREET pEt.ONIItRUCT10N 134.750 174.750 174.750
E
94-96 FAC MGMT 000201 NEW HOOF FOR 6 GENERAL FUND DLOG6 399,000 799.000 799,000
94-95 PARRW 00670) UPGRADEEmITNOPARKSYSTEM 300.000 300.000 700,000 j
04_95 ENO 0010104 YOSCSTREET CONS[RUC13ONMCONSIAUCTION 205.750 205,250 206.250 1
94-% PA1414REC 006312 PARK ACOUSRIOH NORTHEAST 200,000 200,000 20001)
94-95PAW,*&C 006715 SOUTH LAKES PARKWOR-OP►ENT 3OO.OOD 300.000 900.000
94-95 A/IPORT 0019006 CONST t000 RUNWAY AND LIGHTING SYSTEM t4O,493 66,757 226,650 2,041,650 2,266.500
TOTAL 205.250 750,000 974,247 66.757 2.015,650 2,041,650 4,061,600 75.OOD
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CITY of DENTON, TEXAS MUNICiPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566.8307
Office of the City Manager
MEMORANDUM
TOi Lloyd V. Harrell, City Manager
FROMs Rick Svehla, Deputy City Manager
DATle August 25, 1994
SUBJECTt Budget Adjustments for 1994-95
At the last Council meeting, we talked about bringing the final
budget issues to the Council this next Friday. In our review of
final funding requirements for this year's budget, we noticed an
estimated increase of approximately $32,000 for streetlights. The
best we can 'tell that increase is due to the increased building
added to the
which adds
system. Also, street fiscal year 1992-93 lights being the timing for
reporting the street light budget reflecting only 11 months for
that period. when estimates were prepared, the forecast
erroneously reflected 11 months actual as a full year's expense.
What we would suggest to you and the Council it; to increase
allocations for that budget by approximately $35,000 to cover the I
additional cost that incurred this year that we had not previously
budgeted for.
we think this will help us maintain equilibrium in this fund Iand f you
meet the projected costs for this coning year in this area.
to try and
or the Council has further questions, I would be happy
answer em at your convenience.
R ck Sveh a
' Deputy City Manager
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CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. MCKINNEY / DENTON, TEXAS 76201
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MEMORANDUM
i
DATES July 8, 1994
TO: Rick Svehla, Deputy City Manager
I
FROKs Jerry Clark, Director of Engineering i Transportation
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SUBJECTi 1994 Bond Utilization
The following projects are proposed to be constructed using the available bond
interest money of $355,000. Staff has agreed these projects have excellent
impacts for their cost.
1. Repave - Neater/Scarify/Overlay or Bomag/Overlay
From To TOTAL
1. Coronado sell Locust $20,000
2. Hassey Ft worth Or James 7,000
3. Mingo Rd170%) Withers Old North 75,000
i 4. Collier Eagle 135 15.000
$117,000
Ii. Reconstruction/Expand Existing
1{ 1. Old North Mingo US 380 45,000
(Plus $20,000 from St Budget)
2. Tire Ste #2 Mockingbird 8 McKinney 17,500
3. S. Boanie Bras (plus 20,000 St Budget) 10,000
4. Jim Christal 10,000
$ 82,500
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j III. Vagineering/Construction Capitalised Labor 131500
TOTAL $ 213,000
a The roads in category 1 (Repave, ate) ais in vary bad shape but had not yet made
the priority lists due to low traffic volumes, street classification or proximity
~r to the perimeter of the City.
1
Category 2 deals specifically with access into town from annexed areas that have
not had many dollars allocated yet.
Category 3 covers a small percentage of our costs (41) to administer this
program.
A k I
Please advise it you need further information.
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i MEMORANDUM
DATE: August 17, 1994
TO: Rick Svehla, Deputy City Engineer
FROM: Jerry Clark, Director of Engineering & Transportation
SUBJECT: PlanningdationiforC$300,000 Drainage Bond
The commission recommended that projects 11, 12, 1447, and l8 which is
1
Willowcrest Drainage be selected.
vere
Number 8 is tho Wisteria, Willow r st Circle, of etc area water ine houses. severs
flooding has actually resulted in 6" - 1211 project replaces the spencer Drainage for $50,000.
it Four homes are severely impacted by this drainage problem that resulted
! from improper lot grading and questionable placement of inlets.
i
al Please place the seven projects on City Council gedfor approval as
part of the CIP consideration at the earliest possible date.
Enclosed are the July 28th memo with details including exhibits A - B
r f and the minutes from the Planning and Zoning meeting on August loth.
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MEMORANDUM
DATE: August 17, 1994
TO: Rick Svehla, Deputy City Engineer
FROM, Jerry Clark, Director of Engineering 6 Transportation
$300,000 Bond
SUBJECT: Recommendation ion
Planning & Zoning Commission
The commission recommended that projects 11, 12, 14-17, and 18 which is
Willowcrest Drainage be selected.
f Number 8 is the Wisteria, Willowcrest Circle, etc area where some severe
3 1 flooding has actually resulted in 6" - 12" of water in houses. This
project replaces the Spencer Drainage for $50,000.
Four homes are severely impacted by this drainage problem that resulted ~I
from improper lot grading and questionable placement of inlets.
Please place the seven projects on City Council agenda for approval as
i part of the CIP consideration at the earliest possible date.
Enclosed are the July 28th memo with details including exhibits A - B
i
and the minutes from the Planning and Zoning meeting on August 10th.
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CITY o/DENTON, TffXA8 MUNICIPAL BUILDING / 216 E. McKINNEY / DEN70N. TEXAS 76201
MEMORANDUM
DATE: July 280 1994
T0: Planning and zoning commission
FROM: Jerry Clark, Director of Engineering S Transportation
SUBJECT: $300,000 Drainage Bond Project Selection
The Oriole Street Drainage Improvements that were installed in 1991-92 used
interest money from the 1986 bonds that had been sold instead of issuing
additional debt. Sale of bonds at that time due to declining property and sales
tax revenues would have been a hardship. Thus there is $300,000.00 worth of
Drainage Bond authorisation )eft fro:: the 1986 Bond issue. All of the bond
projects on the list of proposed improvements have been completed except for two
that were tied to State jobs (James Street - US 377) recently completed, and
Hollyhill Drainage (Teasley Lane) under construction.
We have included with this report the following information that should aid you
in directing specific drainage allocation.
(1) List of proposed selected drainage projects by year with each
project's estimated coat (Exhibit A)
(2) List of other drainage projects not selected (Exhibit B)
(3) List of smaller projects not previously identified.
s ?
Sea the attached Exhibits A and B. The following project list is of some smaller
projects that have fairly urgent funding requirements that have either surfaced
recently, the scope or plan of attack has changed, or are recommended to got the
fundamenta:s of a system in place.
Project It Nsyhill Bridge at Cooper Creek
The bridge is to be funded and constructed primarily by TXDOT through their
110) Assisted of the _ total System
cosBridge t. We will Roplacwwnt
owe TXDOT Program. chThis arges s up to our ton
percent front an-'
our portion of the right-of-way. We will owe our ton percent 110t) of
construction costs after the bid is let to a contractor.
Estimated cost u $20,000
Pro jact 2: Campbell Street Drainage
JhIe project will
5 provide collection by inlets of the Campbell Street water that
{ emes south to McKinney Street (rH 426). The water would then be piped across
McKinney to the Denton County property where a low area exists. The small
existing culvert is too flat and in not capable of handling large storms. We are
asking that TXDOT (through the Area Engineer, Buss Rlsom) widhn McKinney street
from Jannie to Woodrow. This can be done with a maintenance contract if drainage
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is not an issue which allows it to happen much quicker. Denton County's rapid
growth, Food Lion, and continued growth in East Denton are creating adverse
situations with relation to capacity and safety. Our funding the drainage should
help us get this critical link on McKinney Street widened by TKDOT.
Estimated cost = $90,000
Project 3i spencer Culvert improvesents
Flooding relief upstream near Angelina Bend, Colorado Boulevard, etc is the
driving force behind this request. The culverts that take the water under the
old Union Pacific tracks are correctly sited but as the water flows north the
drainage is aeverly restricted by undefined channel sections, very small culverts
Is
on Spencer, and limited access for maintenance in the entire area. The City i
worklia on ropose to design ! n earthen than el sec ion up to Spa cer.w he n culverts would the land between the railroad then be upsited to most current
requirements like the S (5' x 51) box culverts
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shown in the Master Drainage Plan. We would also fund gran seed for the channel
between the railroad and 8pnncer.
Estimated coat • 550,000
III Project U Alice at Panhandle Drainage
completai drainage system tforhtheparea. Theis second is to buy first which is $400,000 to build
,a Thor*
Alice. We estimate the purchase, demolition of the structure, and some minor
pipe and grading work would make up the project work items. This is the
preferenced alternative.
Estimated cost • $100,000
a Two locations - one east of Nottingham,
Project S and 6t Archer Trail/elaerso
one west o[ Vottingham
These projects are teall single pipe and two inlet projects to relieve the water
coming off the hills from Archer Trail. Both are needed with water going through
homes in large rains.
Estimated cost (west $12,500, east 512,SO0) ■ $25,000
Project 7s Channel Lining - Pecan Creek
This would provide for gabon or paver block protection for the aides of Pecan
Creek just north of City Bill. The channel transitions there from concrete to test of the
qualitie lined of the alternative schannel ~ lining imaterials for use real the larger
projects in 1996-98.
Estimated cot - $15,000
Staff roo-mends the above projects be selected to allocate the $3000000. You
have other alternatives including (s) :roving projects up,
(b) selecting a previously unselected
4 project,
(certain
to a ce
c) allocating the total
location likes Pecan Creek near
Sycamore or Cooper
Sherman).
allocatioavaluate. staff
Please f l a through r7 be selected for the cost out or
recommends ommends projects
of a k - Wd3N0.
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Exhibit 'A' Dale
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CAPITAL IMPROVEMENTS PROGRAM
PROPOSED DRAINAGE PROJECTS
1994-95
{
Plo Drainage projects approved for this year
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No Drainage projects approved for this year
1996-97
7 j
Cooper Creek Channel (Pha a I) $500,000
Avenue G 200,000
1997-98
1 •
} Pecan Creek-Ruddell to Woodrow $725,000
F:atcher Branch at Indian Ridge 900000
Cooper Branch Drainage 105,000
Good Samaritan Village Drainage 258,000
Cooper Creek Windsor To Bell Ave. 150,000
•-"oit Street Drainage 480,000
.4
1998-99
Eagle Drive Drainage $945,000
r,• Pecan Creek Bradshaw to Main Channel 266,000
' Pecan Creek Drainage Near Robertson 734,000
Alice Street Drainage 100,000,
Dallas Drive Drainage 66,000
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Exhibit ' B' Gale
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OTHER PROJECTS SUBMITTED
But Not Approved
Sequoia Park Drainage $ 1,091,000
Thunderbird Drainage 88,000
Daniels/Ft. Worth Drive Drainage 345,000
Corbin Road Bridge 1X050,000
Fort Worth Drive Drainage 564 000
Ranch Estates Drainage 697 000 i
Houston Place/Sena Drainage 469 000
Highland Park Road 200,000
E. Hickory Street Drainage 1730000 f
S. Ruddell Street Drainage 307,000
Pecan Creek-Ruddell to Woodrow 217 000
Oakland Street Drainage 952,000
-Northridge Drainage 284,000
Strickland Junior High Drainage 97 000
Good Samaritan Village Drainage 426,000
Evers Parkway Drainage 27,000
Shady Oaks Drainage 895,000
Ector Street Drainage 735,000
Mockingbird Lane Drainage 60,000
Cooper Branch Drainage 180000
Pecan Creek Channel Improvements 479,000
Cooper Creek Channel {phase II) 1,102,000
Pecan Creek Kerley to Morse 473j000
Cooper Creek Channel (Phase III) 674,000
Pecan Creek Branch Pec-3 1600000
Pecan Creek Sycamore South to Near Ruddell 284,000
Pecan Creek University to Cordell 465,000
Pecan Creek Cordell to Fulton 166,000
( Pecan Creek San Gabriel to Colorado 2850000
I Pecan Creek Spencer to Shady Oaks 141,000
Fletcher Branch at Indian Ridge 31000
j Cooper Creek FM 2164 to Brooke Stzeet 376,000
Cooper Creek Windsor to Bell Avenue 41,000
Bent Oaks Drainage 243,000
An elina Bend Drainage 1070000
' Mills Road Drainage 5870000
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agenda
Minutes rJate~` D R A T
P&Z Commission
August 30, 1994
Page 40
Ix. Consider a Capital Improvement Plan recommendation for the
expenditure of the $300,000 for drainage projects.
Staff report by Jerry Clark.
I think that this presentation for you is generated by your
extreme interest in drainage and the desire to move up some
drainage improvements. It turns out the money is available by
the fact that we built oriole Street using interest money. At
the time the city sales tax and property taxes were not in the
best shape. There was a desire not to issue additional bonds
at chat time. There was enough interest money to fund oriole
Street. Those bonds were never issued because the project was
completed using those interest funds. This $300,000.00 is
specifically designated for drainage improvements and cannot
be used for anything else. We are not asking you to make a
change in use for the bonds.
What we are trying, to do is bring to you some choices to go
ahead and expend this money. There are a lot of drainage
needs that need to be addressed right now. This is an
opportunity to do t1is. You really have three opportunities.
One is to move up some existing projects that have been placed
in the past CIP. Y )u do have the back up of that, it is the
first attachment called "Exhibit A". Those are previous
projects that actually start in 1996-1997.
If you will remembe).4 in 1994-95 and 1995-95, that is when the
city was considerinSj a drainage utility. The council ended up
recommending not tc do that. So, there was no drainage
inserted into the CIF during those years. Once it became more
clear that it was not going to happen, then drainage started
being re-inserted into the CIP. That is why those did not
start until 1996-97. Again, I am talking about Exhibit A.
Your first option would be to move one of the projects that
you see for $300,000 or less or combinations thereof.
Option II would be to look at Exhibit B, these are previous
submittals. There are probably 30 sitting there. I think one
problem you will have when you look at this is that you see a
lot of cost tags around $1,000,000, $952,000, $376,000 there
are a a lot of big projects there. You wouldn't have to, if
you want to keep a lot of flexibility, do all of the project.
You could say I want to spend $300,000 in the Houston Place -
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August 10, 1994
Page 41
Sena R .d drainage area in stead of the $469,000, or in the
Sequay Park drainage which is $1,091,000. You could say I
want to spend $300,000 on that. Just a cautionary thing on
that, if it is a real large project, you spend 300,000.00 to
get started, all you do is you build a very small part of the
major trunk line. In some cases, you don't have any direct
improvement results from that. That is an option.
The final one is some recommendations of some projects that we
are presenting to you. They are some projects that have
surfaced recently since the CIP. One thing that happens, to
go right into Project I, is called Mayhill Bridge at Cooper
Creek. That washed out again in the big rain in May and June.
The county was very interested in replacing it approximately
a year and a half ago. What they put in was not even close to
the right size. We have repaired it again now to make it
la.t. But, what this does is this is a lot match towards a
state and federal 90/10 Program where we get a bridge that
will be large enough to pass all the water. This is like the
FAA funds where you get 90% more money by putting up your 10%.
We have been pushing real hard to get this moved up and get it
to happen. As long as we have money to put up in the very
near future, which could be in the next several months, then
the state will go ahead and get this into their letting
schedule. This is a very important road, about 5,000 - 80000
cars a day go down Mayhill. If we don't get 380 widened so
that people can get under Loop 288, we have a severe problem
heading westbound on 380. More people are going to continue
to go down Mayhill. A lot of those people are county resi-
dents, but some of them are going to work and other things in
the City of Denton.
The second one is Campbell Street drainage. This is located
over on McKinney St. I don't know if you are aware, but
McKinney is under city maintenance from the square to Jannie
Street. It is four lane, the city widened that with the
Capital Improvements Program in the early 8019, 83-84. We
talked the state into putting a minor widening at Woodrow Lane
at McKinney Street for the intersection beciuse we were having
l
severe capacity problems and people passing on the right.
What you have there now is a very short section where Food
Lion and Denton County are where there is a two lane section.
Now when people stop to turn into Food Lion or Denton County,
you are having people going right back to the passing on the
right again. If we can put this drainage in, there is a good
chance the state will build this with maintenance funds.
Maintenance funds can be available within 6 months to a year.
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PAZ Commission )alt _ Q ,fQ
August 10, 1994 ! ~ 412
Page 42 J
If you wait on CMAQ funds or some other state program, you
could be out at the year 2000 and I don't think we can wait
that long. Again, t3is is like a seed money project. That
cost is $90,000. That has a pretty serious price tag.
Probably if thero is maneuvering, say you like some of the
projects, and there are some you don't, Campbell Street is
about 1/3 of the money so that may be one you want to think of
knocking off. We think though, it is very valuable, and would
allow us to gE' some state dollars and address McKinney street
traffic volume-. They are in the range of 15,000 - 18,000
cars a clay. That area continues to grow.
The third is Spencer Road culvert improvements. That is
actually down a little farther east along Spencer. That is
all of the water that comes out of the south end of the Golden
Triangle Mall, the southwest end of Golden Triangle Mall.
This is where the channel was causing some of the back up
problee9 if there are any. It affects Angelina tend, you have
heard some people talk to you on the Capital Improvements
Program. You have a large culvert that we got them to put in
on Colorado Blvd. when they did the apartments and the
subdivision on the west side. You also got a culvert under
the railroad that is of adequate size and was put in when the
apartments were built. From there out, there is nothing. You
have an old swamp. Spencer Road is completely undersized, we
have two little 24 inch pipes under the road, and the rail-
road, you have big large multiple box culverts. This would
allow us to put in five 5 x 5 culverts. That is just approxi-
mate, that is according to the Master Drainage Plan. I think
the city owns most of this property or is making a land swap,
we would be able to increase the channel with our own drainage
crews. This would hopefully help get the back water that
causes the water to sit there. Then, the wager that is coming
down from Angelina Bend can't get on through, because there is
a lot of this just trickling through the real small culverts
and that real dense swamp area. Again, that is a fairly large
one $50,000.
Project IV is Alice and Panhandle, that is also addressed in
-.pour CIP. That is addressed in 199a-99, Alice Street drain-
uge, $300,000. That project includes purchase and demolition
of a hours and relocations costs. It also includes, there is
an old pipe that was probably put in back in the 30 or 40's
that needs to have an additional outlet. it goes through a
series of bends which we wouldn't design into it now. It
limits its capacity so the water builds up. But, the fact is,
the culvert is higher than the house there. There is really
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Augus 10, 1994
Page 4e: VVV
shoots across to the other side. The houses on the north side
are lower, in the old days they weren't very careful about how
right through
could heads
thebuilt y intoathes houses. Iathink we and
the really do some
good. There is a person that lives on the west side that has
had water ahave to times move everything out. th
year is 3-4 ties.. They the
other side, the east side, is a problem where again is
climbing over the top of the crown of the road and heading
right down a low driveway. Those problems apparently are more
new, but since we are in the area, those two go together and
is likely the same that you could get bond voter approval fort
not it.
Usually you have to have something that appeals to a whole
area. If you put this in front of voters, and they say well,
that helps four people, why would I want to vote for that.
This is really the only forum you use. The drainage/mainte-
nance budget has a total of $27,000 now, or has to do pro-
jects, that is for the whole city. That is very minute'. That
is not going to handle those projects unless you wipe out all
of our channel cleaning and all their other things they do.
They are in very tough shape and very rarely can they fix
things like this.
Channel lining on Pecan Creek, what that would be is where we
have some erosion problems. One of the movements we are
trying to do, is to move to new channel linings that aren't
concrete, use some gabians, use pavers like what are between
Pennsylvania and Indian Ridge. I think they are "Grid Locksh
or something like that or Grid Pavers. They are actually a
little cement paver that you set and then grass grows through
it and helps hold it on. The people that make pavestone also
have the same kind. They have large holes where you actually
have turf grow up through it and hold it on. We want to try
some of those kind of things here. This is currently a mess
that will be integrated into what would eventually be an
improvement for the O'Neal Ford Park with some stilling or
reflector basins. It will get us a chance to observe what
some of those materials are like. There are no homes being
something you
there needs t t go nsomewhere else, that might that
want to consider.
Mrs. Russell: Is that where I have seen concrete in the
channel and it goes to dirt?
Mr. Clark: We really have two things that happen. This whole
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Minutes AQQRdalt
PAZ Commission
August 10, 1994 {9
Page 45 P02 channel is underground for several thousand feet. It is
underground all the way from Carroll. You have something that
has been really trapped in a little narrow box, comes outside
and hits a concrete channel. It is slowing up some and having
some turbulence, and then you make it into a nice grass
channel. Then, it really slows up and then where those
transitions are you have the erosion and turbulence and that
is what tears it up. It is all torn up out here.
we would also like to bring up one other one. In these last
rains, apparently we have some who have been getting flooded
for a while and haven't told us. Apparently many years down
on willowcrest Loop. That has a total of $41,000. Apparently
we have four homes that are actually having 12 inches of water
go through their homes. I have no idea why nobody has ever
reported this before. But, all of a sudden, they are really
in trouble.
what you have there is Willowcrest Loop coming in and for some
reason they designed the inlets away from where the water
comes off of Willowcrest loop. The houses are lower so the
water jumps the curb and goes through the houses as opposed to
going down through the drainage where the inlets are. We try
to avoid that now days, but again, this was designed in the
mid 701s, installed in the late 70's to early 80's and it's
apparently a pretty severe problem. These last several rains,
they had it real bad.
Willowwood is approved in the CIP for year 5. obviously if
you live in a house where you are getting 12 inches of water
through it, 5 years is a long time to wait. We are trying to
propose something that will help them immediately. The only
problem is, we haven't told you where to substitute that.
Thera is just a sum, I know you have had a long nigat and I
apologise for taking so long, but we would recommend that the
seven smaller jobs be selected. We are including one off of
your CIP list. If you want to keep it simple, I know you have
had a lot of complicated iteas, you could just select the
seven we picked. If you want to address more, things where
water is going through houses, you could also select for
41,000.00 the Willowwood West - Willowcrest Loop drainage.
The reason again we recommend you do this as opposed to just
strictly moving other projects up or selecting a new one, this
spends the money in a lot of different places and helps a lot
of people. In some cases these people would never get the
money until whatever year that either a drainage utility
passes or somebody decides the drainage is under funded and
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Page 46
bumps that $27,000 a year in material that they are getting in
drainage. I don't think that is going to happen real quick
because their goal is to keep the tax rate close to where it
is now that we have it down to a reasonable level. We would
strongly recommend that you would consider either the original
seven we submitted or if it's not too late, this #8 which is
Willowcrest Loop, or Willowwood west drainage for 41,000.00.
To be honest with you, the one that would be approximately the
same cost as Project III, Spencer culvert improvements, that
will help the people on Angelina Bend. They have already some
work out there that cleaned a lot of the junk out of that
channel that is allowing it to flow better. We hope that is
better. Since there is only one house getting it real bad out
there, here you have four. This might be a little more of an
urgent need.
Mrs. Russell: We have $300,000 and we have $300,000 proposed.
Mr. Norton: Fe is recommending removal of 43 and putting in
t8, that is my understanding.
Mr. Clark: Yes. To be honest with you, I am sure we could
spend an entire $50,000 in this area. I don't think that
would be a problem. My boss was on vacation this week when we
determined this, so hopefully I won't be in trouble with this
recommendation. He had cleared the other 7 before he left.
Dr. Huey: When we have had hearings fnr the CIP, we have
regularly had concerns with southeast Denton folks about the
terrible drainage problems they have had. Is that the one
that is 99-99.
Mr. Clark: There are a lot of things that are inserted in
that aria. If you look at 97-541 - Pecan Creek/Ruddell to
Woodrow, that is in that area, lecan Creek/Bradshaw to main
channel, Pecan Creek drainage near Robertson, that is specifi-
cally in that area we are talking about, that is $734,000. In
southeast Denton there is Dallas Dr. drainage. That is the
one where that lady has been here for the last three years
talking about that, it is $660000. If you feel one of those
or a portion needs some work, the problem is the real large
ones are the ones that you probably need the most help on and
just putting $300,000 into that really isn't going to get you
% very far. That is an option that if you think that is the
most important, you could dedicate the entire 300,000.00 to a
specific area along Pecan Creek where some flooding is
occurring. There is also other projects for Pecan Creek on
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August 1994
Page
Exhibit B that you could select a portion of.
Mrs. Flemming: Project /2, Campbell Street drainage, accord-
ing to the script here it says the water would be carried
within a pipe across McKinney, world that not cause further
drainage close Woodrow Lane?
}
Mr. Clark: That will go across to the Denton County land and
we will have to get approval to do soke daylighti:k,7 out
through there. That is really pretty vacant rlnwn from there.
The water is going there anyway, it is just going there slowor
now. There is just one 24 inch pipe, se what it is doing, it
' is ponding up at Campbell. Unfortunately, two or three of
those houses were built very lost, right at McKinney. It has
one of the most severe dips of any area there is in town. The
water is pending up and it io starting now to come into the
driveways and get real close to the homes. That is due to the
development in the area, Food Lion and some other things have
changed a big holding area where the water used to sit. It is
very flat there, that is another reason it holds. The off site
work won't flood anybody or provide any additional water to
any homes. The only place it would affect would be Denton
County and we will have to work out license agreements or
whatever with them to daylight down through there. Eventually
as they develop their land, then they will put it in pipes or
channels.
Mrs. Flemming: I was thinking about the naw school also.
Mr. Clark: It wouldn't affect that at all.
Mrs. Russell: Any other questions for Mr. Clark?
Dr. Huey: What about substituting the Dallas Drive drainage
project for one of the others.
Mr. Clarks Dallas Dr. is $66,000, probably the one you would
want to substitute it for would be Campbell Street. That would
leave you another $30,000 to do something somewhere. You
could take out spencer and probably the channel lining out
back here and get close. That would just be a recommendation.
Dr. Huey: But that would not be an appropriate priority?
Mr. Clark: Most of the flooding that is happening ther6 is
not to homes, it is to a recycling center and a roadway. It
will help.?onathan's and the Post Office. What you have there
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P&Z Commission
August 10, 1994
Page 48
will help Jonathan's and the Post office. What you have there
is a pipe that was put in many years ago under Willowsprings.
It is an inverted syphon. Soaebody decided they were going to
force the water under. It doesn't actually y on grade.
You get a little water after it ponds up so high
that it
forces through there. Most of it ponds up and shoots across
the road. This skould correct that. it is possible because of
the Duncan/Willowsprings drainage channel we'iust completed
about three years ago. We would now tike it down and dump
into that.
Mr. Nortont That's really is not affecting anybodies home?
Mr. Clark: Not homes no, and I don't think it is flooding `
that convenience store. It causes destruction and problems
with people driving to and from their homes and business.
That is why we did our priorities the way we did them.
i
Mrs. Flemming: Are there any homes being flooded on Mingo
Road?
i
Mr. Clark: I don't think there are any homes being flooded
here. What probably needs to occur out there, and there is a
person that was a former county commission that has passed
away, Chester Sparks, we were working to do some daylighting
and create some channels through that property.
Mr. Norton: I don't understand the term daylighting.
Mr. Clark: Basically, when you have a pipe or channel system,
it has to have an endpoint. You don't always start at some
big creek so you start at some location. What happena is in
some cases you are able to match where the existing ground is
and then the flow line has a free flow out. In some gcas
es it
doesn't when you get to the property line or where want to S
stop it. So what you want to do is, stop your pipe at a
certain location. if it is an +indeveloped piece of land, you
just dig a temporary ditch. That is what it in. A temporary
ditch to allow the water to flow out until those people decide
what they want tp do with their land. If it is a park, you
might daylight somything in that. That is not normally
something that happgns in developed land.
Mrs. Russell: So your suggestion is to substitute Nillowcrest
Loop/Highland Park/Wisteria area for project #l?
Mr. Clark: Yes, we think the problems are pretty severe on
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ITEM #26
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CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / OENTON, TEXAS 76201
MEMORANDUM
DATE: August 290 1994
TO: Lloyd V. Harrell, City Manager f
FROM: Rick Svehla, Deputy City Manager
j SUBJECT: LOCATION OF NEW FIRE STATION
E,
At the last council meeting, councilman Hiller asked for it
information about station locations and what our suggestions would
be. That inquiry brought to mind some of the information that we 6 Even as
1991, when
discussions about
have presented to about other 1991 92tbudget andearl
1 we were talking knew that we had significant overlap
which stations to staff, we
with stations 1 and 3. However, we also knew that we had
significant overlap with station i and the ofoth®r adjointhing
stations. Therefore, i think that was part
council chose to staff 3 and close station 1.
it is interestin to not* that in almost all the scenarios that
were used in 1991g we mentioned the desirability of building a new
station more or less halfway b I! oeen stations I and 3 or in the
ne looks at those maps and the
coverage of hislo l and Eagle. If we
coverage'isaofI and o3 and actually theON laps with location to other areas. serve the
overlap would have three main
could locate near this intersection, we
ii arteries to immediately service all the areas that either of those
i stations ever serve, that is, the downtown area, the f1NT area and
have a direct link to the 1-35E corridor.
I This option is what the staff considers to sbe tie~9 eithoption
one or
eliminate the debate about. stations L or 3, f
both. In 1991, we felt that it was not the most costN-effec ive
i program to have both of these stations occu the .circumstances.
station 3 was the best one to occupy, given
However, if new circumstances would allow, we would certainly
suggest this new location.
r
8171566-8200 0/F4V MEMO 434.2629
J i I
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Lloyd Harrell 4osod No ~'0
August 29, 1994 A960alt
Page 2
X18
As you know, we have a fire reserve fund in existence now. That
fund will still have some $200,000 in it after the adoption of the
1994-95 budget. -if the Council sees fit, we would continue to
recommend that a new station eventually be located in the vicinity
of Carroll and Eagle. We would recommend, as the first step, using
a portion of this $200,000 to purchase property for such a station,
which would then allow us to leave station 1 closed and to relocate
personnel from station 3 after a station was constr'oted. Although
construction of this new station would require a bond issue, it
would allow us to avoid spending the estimated $350,000 needed to
repair station 1. In addition, this strategy would allow us to
move to this station and staff it without significant changes to
the budget.
1
Chief Cook and I have visited about this possibility over the last
several years, and it has been discussed with Council as shown in
the attached information. We believe that this strategy was a good
one in the past, and we still think it is. We think it would solve
a current problem and provide the city with flexible and fiscally
responsible options in the future.
If you, or the Council, have further questions, I would be happy to
answer them for you at your convenience.
F,-- k Svehla
Attachment
AMOUZA
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CITY of DENTON; TEXAS MUNICIPAL BUILDING/ DENTON. TEXAS 76201 / TELEPHONE 18171566-3307
Office of the C!y Manager
MEMORANDUM
TO: Lloyd V. Harrell, City Manager
i
FROM: Rick Svehla, Deputy City Manager
DATES June 24. 1994
4
SUBJECT: Decisions made on Central
There has been some question about the decisions made concerning
the Central Fire Station. As we have all indicated, all of these
decisions were made in open session by the Council. The following
is a point by point history of the activities concerning Station !1:6
E
ff from its inception in the bond issue to its ultimate staffing.
f decision on Station 6 ultimately led the Council to the decis:--r.
the Central Station (#1) also.
• July 1986 - Initial strategy begins on the
bond issue
• September 1986 - Council appoints a Blue
Ribbon Committee by Resolution
• December 13, 1986 - Voters approve all bond
j propositions including Proposition 4 which
contains $500,000 for a fire station and
$200,000 for equipment
• January 17, 1989 - Bonds were sold for the
fire station and equipment
• July 2, 1991 - Council begins discussion on
Major Budget issues - second issue discussed
was the opening of Station #6
0 Station projected to oper. in October
of 1992
`if I o Plan was to hire new employees in
April to allow for training
"Dedicated ro Quolinv Service"
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Lloyd V. Harrell ~gendalt
June 24, 1994 tatt
Page 2
/d0
0 Major issue included $190,000 to
hire eight fire fighters for part of
the year
July 23, 1991 - Council received a report
regarding results of PTI fire station location
study
o Test results showed with six
stations operating, one more fire i
zone would be included in 1 1/2 mile
radius, five minute response time
scenarios
{
0 Three other scenarios were reviewed
- closing Station 1; closing Station
3; and combining Stations 1 and 3
and closing existing Stations 1 and
I 3
` 0 Information sent to Council
indicating a savings of $100,000 to
$200,000 if one of the stations were
closed
i 0 Council asked for development of
further options keeping Station 3
open anc, operating with only five
stations
0 August 6, 1991 - Fire Department budget was
presented which included an option IV.
0 Included in Option IV was the
closing of Station 1 commiserate
with the opening of Station 6.
Personnel would be redistributed
among Stations 2, 3, 4, 5 and 6
o Nine new fire fighters would be
R ( employed and distributed to existing
stations
; 0 August 27, 1991 - Budget items were discussed.
''AF Fire Station 6 options were discussed
including three original options plus the
fourth option
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Lloyd V. Harrell ~genc}altem
June 24, 1994 p(f
Paq? 2 Pro
o Major issue included $190,000 to
hire eight fire fighters for part of
the year
• July 23, 1991 - Council received a report .
regarding results of PTI fire station location
study
o Test results showed with six
stations operating, one more fire
zone would be included in 1 1/2 mile
radius, five minute response time
scenarios
o Three other scenarios were reviewed
- closing Station 1; closing Station
3; and combining Stations 1 and 3
and closing existing Stations 1 and
3
o Information sent to Council
indicating a savings of $100,000 to
$200,000 if one of the stations were
closed
j o Council asked for development of
further options keeping Station 3
J 1 open and operating with only five
stations
i
f • Ail.gust 6, 1991 - Fire Department budget was
presented which included an option IV.
o included in Option IV was the
closing of Station 1 commiserate
with the opening of Station 6.
Personnel would be redistributed
among Stations 2, 3, 4, 5 and 6
j,
1 C Nine new fire righters would be
I employed and distributed to existing
stations
47. ,
kf ; • August 27, 1991 - Budget items were discussed.
Fire Station 6 options were discussed
including three original options plus the
fourth option
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:uneo24, 1334?:.
Page 3
o Motion was made by Council Member
Hopkins seconded by Council Member
Chew to proceed with option IV which
included opening station 6 and
closing Station 1 simultaneously and
ultimately hiring nine fire fighters
motion carried.unanimously
(Those nine positions were 1 EMS
Coordinator; 3 fire fighters hired
outright; and five fire fighters to E
be hired as the three Battalion {
Chiefs retired and those positions
were phased out.)
These major points show you the chronological order of c' -
decisions made related to Fire Station 6 and 1. it should be nc~e9
S pbembe s o fin19De93cembe
was sedslated
due tc
that originally the station
1992, It was actually clo tion
Cook and the Coun cl with fu therainformationion the callpvolumes and
and ftheir are qu to provide other information.
the response times. by you or he Council.
, .
Reputy City Manager
RS-bw
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o. Menton 1. August 16, 199:
Residents safety is the reason for
any civic fire department, and ours
continually rethinks and places for
our safety, as shown by this new
station and the way the departaleat
is handling the closing of the
New fire station central Fire Station.
With the move of the ambulance
gives rPater and engine from Central Fire
t7 Station on McKinney Street, the
way the Denton de artment fights
safety to city fires will change, Formerly, trucks
ran to emergencies near the center
esidents in southeast of town from Central fire station.
R Denton can rest a little Now, emphasis will shift to the ring
easier with the opening of of stations on the city's perimeters,
tEe city's newest fire with trucks running into the center
station. for emergencies there.
The new Station No. 6, on Lillian That puts the emphasis on where
:filler Parkway just south of Teasley the people live.
Lane, houses an engine, a grass-fire
truck and a backup ambulance. It Since the central section of Denton i
will be home to a paramedic-captain has fewrr residents, the Central
and two-man crew 24-hours a day, Station will not house fire trucks,
seven days a week, on three sb3ifte. but will continue to house
The station is the city's first emergency medical service teams
station south of Interstate 35. luring the day, when more people
Heretofore, any calla to.tLe are in downtown Denton.
Denton Fire Department about
emergencies in those neighborhoods We send congratulations to the
south of the Interstate got response Denton Fire Dere, tment on its new
from the qty's other fire stations. station and on efficient plans
glade to safeguard Denton residents. ,
The Denton Fire Department is a
good and modern department and its
response times to those calla were
well within safety lines. Since
the btrildtzp oi' amd
businsr m cn tbeathft-vide of I.35,
there always hxvabeedcc'merne
that soma sort C&C1 J' 6 tie-up would
delay fim department response.
There had been a risk that a major
traffic problem, caused by an
accident or heavier-than-normal
trafile, would prevent firefighters
from reaching an err~y call in a
timely manner. That d}d act
wan
here until this new station opened
last week.
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Ago alt
Statistical Breakdown Date ,
163 Calls for Service
4 Calls Disregarded Before Arrival
High Response Time of 12 Minutes
Lowest Response Time of 0 Minutes
s Average Response Time 4.77 Minutes
Average Emergency Response Time 4.27 !4inutes j
12 Fire Related Emergency Calls at 4.41 Average Response Time
117 Medical Emergency Calls at 4.27 Average Response Time i
34 Non • Emergency Calls 1
Average Response Time for Non-Emergency 6,88 Minutes 1111
117 Medical Calls or 73.0%
44 Other or Fire Related Calls or 27.0%
0000 • 0800 = 41 OR 25.1%
0800 • 1700 = 86 OR 52.8 %
I 1700 • 0000 = 36 OR 22.1 %
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66 Calls were LoeTted at 221 N. Elm (City Jaill 40.5%
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July 2, 1991,
AQendal
Page 2 Date
2• Fire station 06 - It was anticipated t at the opening
Of the station would be in October 1992. New employees would
be hired by April 1992 to allow for adequate training prior to
the opening of the station. Staff was colcommending the option
to allocate $190,000 for 1991-92 which allowed for the hiring
of eight firefighters in April, In addition, staff would
recommend the appointment of a citizen committee to work with
Council to decide which station (01 of 43) would be closed when
Station 06 was opened, what location was appropriate for the
relocation otation, and what future use should be made of
Stations N1 and 03.
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out to a time constraint, this item was continued during
°Miscellaneous Matters from the City Manager".
3. Pcesentatiort and discussion of the Capital Improvement I
Program.
This item was considered during the 1,1egulac Session.
The Council convened into the Reqular Session at 7;00 p.m. in
the Council Ch+mbess•
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PRESENT: Mayor Castleberry; Council Members Party, Smith
j and Trent.
ABSENT: Mayor Pro Tom Hopkins: Council Members Alexander
and Chew
1. Pledge of Allegiance
_J The Council and members of the audience recited the Pledge of
Allegiance.
2. Consent Agenda
' Kayor Pro Hopkins joined the meeting.
Party motioned, Smith seconded to appcovo the Consent Agenda as
presented.
Council Member Trent state that th, bsae price of the unit was
&39,140. 'rho finale price of tht unit vca $00,000. He asked
what reused the incrsase in the pei4•e•
Cna,e l MemDera A16 ander ;nd Cho, ;ainud titr, meeting.
f~:: 'ai,sotl, F,xervttve Director fc:x at : l 4.1 ie s, stated that the
u'Ar f•1F usKi' co Jeterr,ine m±.als In u-ecibaatee. The added
t,at t;. a would asc{at !a tr.~v:.atic thsting VA,-7h would cediw
laDac coate.
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Consensus of the Council was to have the city Attorney review
the agreement before placing for Council approval.
S. The Council received a report and held a discussion
regarding the results of the Public Technology Inc. (PTI) Fire
Station Location Study.
City Manager Harrell stated that one of the major items in the
proposed badgst was the various options for staffing Fire
station 6 and what the annual costs wuuld be for the various
Qoptions. One of the mayor factors to also be considered was
the possibility of making adjustments to the fire station
locations. Because of that, staff felt it might be helpful to
y° ` review the history of the Ciry's Tice location planning efforts.
Z John Cook, Fire Chief, stated that prior to his appointment as
t Fire Chief, the City purchased computer software from Public
Technology, Inc. to assist in fire station location planning.
The construction of station Five and the new Station Six were
the results of a study made of the City using the PTI
software. For the purpose of the study, 1S9 Fire Demand Zoces
woes identified. Then, various scenarios were examined to
determine which areas of the City needed an additional fire
station. The criteria used was a five minute initial response
rime based upon the State Board of Insurance Key Rate
cequireaents. Five minutes was also a critical factor for EMS
incidents as well. With the anticipation of the starting of
construction of Station Six, the PTA Survey was updated and
included recent changes in streets, highways, new annexations,
etc. As a result, two more demand zones were added. Rosults
of the „pdate indicated that overall responses could be
improved by one zone when all six stations were opened. This
was a direct result of recently completed street and highway
work. Regardless of which of the four new scenarios was
examined, there was a net improvement over current conditions.
The various scenarios considered included having all six
stations open, .losing Station One and keeping the cost of the
stations open, closing Station Three and keeping the test of
the stations open, and combining Stations One and Three and
keeping the rest 0t the stations open. The wzrst scenario was
to close Station Three and leave Station one open. Response
times would improve in all four scenarioc if the Opticom System
were completely installed. A conclusion of the Survey was that
theca would be almost as good fire protection in terms of the
total number of zones by operating five fire stations instead
of sir. This provided some flexibil!ty to where personnel
would be placed and would eliminate 8080 .weslap of services.
City Manager Harrell stated that the only reason that staff was
looking at the possibility of operating with five stations as
opposed to six, was the cost of the yearly
operation/aaintenance costs associated with keeping a station
cunning. tf council felt comfortable with a program of five
stations, yearly operation and maintenance costs would be
reduced by $100,000 - 2000,000.
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Page 6 03 te
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Council Member Smith asked it the area aro d Station Three was
large enough to house the administrative branch of the Pice
Department if station one were closed.
Cook replied that a spice study was in the process of
determining that issue. k:is first impressions was that it
probably was not large enough but other alternatives might be
available.
Council Member Percy asked that if Station One were closed,
would emergency services and adequate manpower be maintained.
Cook. replied yes that if there were a fixed amount of
resources, it was easier to spread them over five stations than
over six stations. 'here was no way, given the current work
force he had, that six stations could be operated and deliver
the same level of quality service that he could do with five
stations.
City Manager Harrell stated that staff could develop further
the option of keeping Station Three open and operate with five
stations to add with the other options to consider during the
budget process.
■ Mayor Castleberry also suggested the possibility of closing
Stations One and Three and opening a now station.
Consensus of the Council was to proceed with the development of
the options.
Council Member Trent asked that the Opticom System be looked at
during the budget process.
6. The Council a calved a report and held a discussion
regarding the abatement of dilapidated str4ctures.
Jesus Nava, Assistant to the City Manager, stated that in
addition to the priority Council had given the issue, the
neighborhood organizations in southeast and wort Denton nad
made It a priority for their neighborhoods. Since 1985, there
had been SS structures demolished through the CD80 Pcogcam at a
cost of !39400. That was basically the only source of money
available to pay tot demolition. Ninety four demolitions were
done by private owners since 1935. The Municipal Judge had
asked that before entering properties, the Code Enforcement
Officers and the Building 1+•spsctocs secure an Inspection
warrant which would provide the legal ability to enter the
property and inspect it.
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Auqu-t 6. 199. Agendalt' -G~--~-
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Mike Jez, Chief of Police. presented the Police budget. In
personal services there was proposed an increase of 3159,000
which was atttituted to normal step increases and relative
adjustments with those. Supplies was increased by 33,65e which
would allow them to continue to purchase the Cede of Criminal
Procedures and Penal Codes for each police officer.
Maintenance had a reduction with an increase in the services
category. This increase was due to $12,000 for narcotic "buy"
money purchases and investigation, $5.790 which would allow
Capt. Matheson to attend the Southern Police institute. and
$4,700 fnr travel and training. Sundry indicated an increase
of 315,457 due to the increase in the City's portion of the
grants for the child abuse officer and the D.A.R.E. officers.
This increase would also allow the D.A.R.E. program to be
expanded from the elementary schools to the elementary and
secondary schools. There were no new personnel proposed for
the Police budget.
Council and the Chief had a discussion regarding the take home
vehicle policy And how it related to liability, particularly
how the City might be liable if an officer and/or his family
had an accident in a City vehicle. Discussion also included
whether to continue the take home policy of return to a fleet
program.
Mayor Castleberry asked the City Manager to prepare a report
regarding the take home vehicle policy.
Council Member Percy asked it the Chief felt the Department was
able to keep up-to-date. to his satisfaction, with current
technology.
Jez replied that it he were asking whether cc not he felt the
Depacttlent was currently up-to-date, his answer would be no.
However. that was understandable considering the economi,:
situation. He was working with the Deputy City Manager and
City Managec to plan updating of equipment. He felt the
computer system was grossly inadequate. Most of the equipment
needed was very expensive. A plan was being worked on which
would conbine a computer system with the Fire Department in
order to save money.
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The rice Department's budget was presented by Chief John Cook.
He stated that the line items in the budget were pretty
straight forward except tot the number of personnel. That
number would be affected by the options the Council chose.
There were two major budget issues to be dealt with. One was
the funding for the upgrade of emergency medical equipment.
Last year an ambulance was not replaced. Normally an ambulance
was replaced eacb year. The money to replace the ambulance was
not in the line items. it would take Council's approval of
Major Budget issue 03 in order to cePlace the ambulance. The
second issue dealt with the options for opening Station Six.
options for
Cook presented a fourth option cegacdia9 staffing proposed rice station Six.
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A detailed pceseSomeiOOf that (1) station Six
agenda back-up. when station Six was completed.
would be built as planned, (2) personnel would be
station one would be closed, (3) existing distcibut6d among Stations Two. Three, Four. Five and Six, (4)
none new fife fighters int dwouldemployed be
purchased lwhichvallowedea
to each shat, a Q
personneltgeebshift, (6) five rfire vcompanies ewould ioperatetwith
snorkel o a minimum staffing of four personnel each, (7) two personnel
would be assigned to an ambulance to handle out-of-town EMS
calls and in-town personnel divided to drive an dambulance, a rboostergocwother
unit as needed. (a) EMS calls would be handled by a response of
a four-member, paramedic engine/ambulance company on each
co in
medical call. companies and a9onetman ambulance would or It receive iwoo ingtfire wasi
comp
progress, an additional unit would be dispatched using the
ocher 15th ma n^ as neede/ocostsaiwere1eapproximately the
option Four included (1) annual :he overlap of Stations one
l same as option III - $400,000, (2) and Three was eliminated and overall response 9e allowed Imp fov d an
opening station six, (3) new rovour mf
companies which and repair of existingestationsntby (delaying hiciag
remodeling an ~
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11 by a few months, (5) not building a combination station allowed
debt service to be used toe Opticom equipment, a 4th fire
tighter, and debt service for new adtoinistcation offices, (6)
Improved EMS 7 cv`eatere flto a exibility einc usegiof personnelg and
every call, (7) g 9
equipment, (8) !200,000 allocated foe relocation of
administration at a debt. Disadvantages !included e(1)thi plicatione whichiresulted
from closing Station one, (2) separation of administrative
offices from a lice station. (3) a minimum number of additional
personnel durf.nq peak hours, (4) possible future 9Key
penalties due to non-traditional approach. oped r.l Manr tY3 c items stated
which thetstatf Pwais co cernedsab0ut. One
there we we
was to try anal hold the yearly operating costs to the $400.00
level. The second was to provide EMS service out of all of the two lira eeationr• The tic* i[romr the a24 hour shifts
candethe
dealing with the moving away
second, a concern of two man engine companies, Option Four
seemed to work on all of those concerns.
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P a ; e 21. 4Qendall
date 0
(2) Fice Station 06 - three options were originally
presented. A fourth option was later presented which would
hire nine fire fighters starting June 1992. The station would
be opened December 12, 1992 and when opened, station one would
close.
Hopkins motioned, Chew seconded to proceed with option 04. On
toll vote, Trent "aye." Alexander "aye," Hopkins "aye," Smith
"aye," Chew "aye," Percy "aye," and Mayor Castleberry ,aye.,,
y Motion carried unanimously.
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(3) Ambulance placements at fire stations - the
recommendation in the budget was to upgrade all of the reserve
ambulances to front line ambulances and to purchase one
additional ambulance for the fleet.
the
Alexander motioned, Percy seconded to approve
recommendation.. On roll vote, Trent "aye," Alexander "aye,
Hopkins "aye," Smith ,aye,,, Chew "aye," Perry "aye." and Mayor
Castleberry "aye." Motion carried unanimously.
(4) Demolition of substandard structures - the
recommendation in the budget was to allocate an additional
$15,000 -foe the program which would supplement $15.000 from the
l CDBG funds.
City Manager Harrell reminded Council that there w(,e more
restrictions associates with the use of the CDBG funds end if a
particular structure did not qualify, the City would net be
able to tear it down.
Perry motioned, Chew seconded to not approve the extra $15,000
from the General Fund and only use CDBG funds. On roll vote,
` Trent "nay," Alexander "aye," Hopkins "aye," Smith "aye," Chew
"aye," Percy "aye," and Mayor Castleberry "aye." Motion
1 carried with a 6-1 vote.
(5) Pay plan implementation - to implement the pay plan
for January 1992 would require $143,000 in the budget. To
implement the plan in October 1992 would require $47,940 in the
budget.
Mayor Castleberry asked it those employees receiving large
increases could receive them in tiers instead of a lump sum.
I City Manager Harrell stated that the Mayor had asked it some
type of arrangement could be made whereby tiers were set up for
increases for this year. Very few of the employees would be
affected but a statement may be made it that were done. It the
increase cut-oft were at $4,000 12 employees would be
I affected. it the figure went down to $3,00043,300 a few more
E were affected. It would be approximately $17,000 worth of
savings at the $4000 level.
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PROPOSALS FOR OPENING STATION SI%
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DENTON FIRE DEP TMENT
PROPOSALS FOR OPENING STATION SIX
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The bids have been opened for new Pre Station Number Six on Teasley Lane.
ne bids appear to be in order and it can be expected that the low bid will be
accepted. Construction should begin by mid to late summer of 1991. It is
anticipated that Station Six will be ready for occupancy during October, 1992.
In order to open the station, it will be necessary to purchase an additional
engine, an ambulance and related equipment. Motor pool funds are available
for the engine and we normally purchase an ambulance each year as part of the
normal budget process.
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The major issue confronting the Department is the stgping of Station Six.
Station Rve opened without any additional personnel. However, Station Sir can
i not be opened without additional personnel The Rre Deparonent Is proposing
three alternatives outlined In the following pages. 11gure One, below, compares
the three proposed alltmadves with the requirements of the State Board of
Insurance of Texas and the Insurance Ser+dces Office (ISO].
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FIGns ONE
Apparatus and Station Requireaewt `
W' LW current Ovtios l ontioa 3 9ntien 3
stations 6 6 s 6/S' 6 S
Engines 7 6 S S 6 SJ6'
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2 1 1 0~
Ladders
Personnel 21 28 18 22 21 16122,
Company staffing 3 4 3 116 3 314
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par currently based upon 10,000 and ne ladd r per 35,000
Note's Ono engine
'ISO Figures based upon actual survey as of 1-16-90
Neither figure includes EMS or support personnel
To maintain 27 people on duty we would need:
27 x 3 X 1.25 - 101.25
101,25 - 69.0 - 32.25 deficiency
I~ Uses a quint and combines an engine and ladder co.
i 'Sixth engine in-service for 14,-hours a day only
IIIj 'Only 14 hours/16 remainder of time
j 'Initially 6 stations until Stations i and 3 are combined,
! 5 thereafter
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PTZ Response Scenario CIE
1 Demand toes a Current peenaiie 1 Scaaario 2 Scenario 3 Scenario 4
t Lev 60 32 26 31
z !tedium 23 13 1] 16
High 7 4 4 4 Scenici0 3 and 4 are
scheduled to be can i
tnduaszlal 9 7 7 7 by the end of next
week.
commercial 19 IO l0 12
i
Univ. 6 1 1 3
undeveloped .6 _Q ? _ {
MAU 1S0 79 65 so
Notes: All numbers represent number of Demand Zones of that type
in which initial response times gM = be met.
Currant 20 3, 4, 6 S
Scenario 1 1, 2a 3, 4, S, 6 6 open 06
Scenario 2 it 21 40 S, 6 6 Close 13
Scenario 3 20 It 4, S, 6 6 Close ii
Scenario 4 Nov 1, 2, 4, S, 6 6 Combine 01 6 3
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is the name of a piece of a "fire station location
PTt doitrri that the stair has used in the Pasts Essentially,
the city is divided into districts called ionse d toned."
Then, existing and/or "Proposed station locations" ace added.
The eoitvats then COmPutes travel and distance times to each
tone from sack station. That data is then coapar4d to the
d standards for distance or response time. (1.e.r 1.5
accepte
~r sues d S minutes) tf the standards are met, then that
"desaad soae• to considered to be coveted.
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OPT10.`' 0.~~'. ~
Option One is the plan outlined to the Council during their 1989 Retreat.
The concept represents a move away from the traditional methodologies of the
SBI and ISO Rating Schedules. The plan is to rely upon fewer, better staffed
companies that are better trained and equipped than in traditional approaches.
Under Option One, the proposed station at Milan 3lilter and Teasley
would open as planned. For a time six stations would be operated. However,
Stations One and Three would be combined during the next few years and would
` be located near the intersection of Carroll and Eagle. In addition, several
"quints" or combination engines and ladders would be purchased in lieu of
traditional ladders and engines.
When the new quints arrive, the first unit will take the place of Engine
One and Truck One and subsequent units will eliminate the necessity of adding
additional ladder companies. When Stations One and Three are combined,
minimum staffing per unit will increase from three to four members per
apparatus. This is a much safer and efficient practice and complies with NFPA
1500 requirements. We would then operate five stations instead of six.
Staffing would be as follows.
E
f SIT d~Q. STAFFING TO
Quint 2 4 8
Engine 3 4 12
Support Units 2 1
22
In order to stq/f Option One, seventeen additional fire fighters will be
necessary at a projected annual staffing cost of $538,000.00. The total annual
operating costs would be $590,000.00. 7Ais option represents a radical departure
from the traditional approaches. It allows us to minimize personnel and
substitute technology whenever and wherever possible.
I ADVANTAGES Of OPTION ONE,
1. Better staoIng per company while holding the line on personnel costs.
2. Improved response times due to opening Station Six and relocation of
Stations One and Three.
3. Eliminates overlap of existing Stations One and Three.
4. Eliminates need to renovate Stations One and Three.
S. Now apparatus.
6. Preferred by the members of the Department.
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No Ir plSApVeO?A •ES OF OPTION ONE: AgendalSe /3
1. Political implications of closing two existing o s.
2. Wlll result in futurt key rate penalties for "non-traditional" approach.
3. Leans up department, nothing extra for contingencies. Still deficient by
S-6 per shift per state/national standards.
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R CON UCTI
' SEE APPENDIX A F
^t . EXPLANATION OF f
FIRE COVERAGE L
/ AREAS (CIRCLE`
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/ .EXISTING STATIONS
*mPROPOSEO STAT
L OPTIO
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'l 1111[{111}F}if lilt, llflflllf 1111/111/ of llt
Iltl ll,l[LI111[111 [1 Il,l OF}{1 11 11111 7 11{OlFtl{Ii1~~11~~Af
UC`f f
,D9i'L COYT41SUTIDY IALAACI I
Afi /1111iA13f1V9ff"(~- VD4
row'1s
U LEASE MOTOR POOL
110AC1 7t T--
gp,Ei N!![Y1 CU611Y1 Date ~1✓T`.~C I5,900
1150,000 $615,000 //,P Plot CLOTH %34, DOD •uTCR:AL
OT•02 FU0. 113.000 16A1111119
TOTAL so
1c0,000 1140,000 f60S,000 1297,500 $507,500 1360,000
O2 07 I•EwGIOE 132,000
1027,500
s35,000 IEYO 3)
i j SiL9,000 $32.000 139.000
1339,0% "a-Sao s1pZ ,500 SSOO,O00 1$!6,990 TOTAL
03.94
1517,500 )•EwG111E 132,000
136,/00 1Ew9 31 TOTAL IR MO $27,000
1'.5. ON 5175,000 1504,300 4,300 6500,000 $536,000
` 4L•9S 1510,000
t 116,600 (lw9 3)
$33,200 (w LEASE) 14walml $32,000
120,000
W 1590,000 $538,000 TOTAL 132,000
i;0,700 $505,700 1390,000
OS•96
1510,000 I•pGIYI 132,000
136, w9 (ING 3)
$33,200 Ili LEASE) sM,O 0
$4.300 1SIO'OW 1590,000 f0 1590,000 fS36,900 TOTAL 132,000
MAb•O7
1510,000
118,600 (910 3) I•EAG111 132,000
! 133,200 Eli LUlul
TOTAL 132,000 $20,000 .
I 10 $510,000 1590,000 !0 1590,000 078.000
97.96
1710,000
tN,600 1t11 31 (INC. 3)
on, a$ (i LEAS1) W MS1 I•11411t $321000
129, 000
b 1590.000 %531,000 TOTAL 132.000
10 95)0,000 1590,000
0/•00 !710,000
141,100 1110 7) 1•ElIG11l s32,aa0
137.200 IM LUK)
rp a 1321000 120,900
10 6500.000 TOM
/0 15101000 $5101000 $5361900
r 1510,000
4 90.90
W,100 NN 71 1.110111 $32,000
177,2[0 (li tun)
- ~wY• ' 120.000
ti4, ~?1 f0 /310,000 1500/000 t0 1!00,000 $536,000 TOTAL &u1OW
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Agend 11
Under Option Two the five existing stations would remain open and a sixth
station would open as Lillian Miller and Teasley. Utilizing the PTI Computer
Model, initial response deficiencies would drop from the current 30% 175 of 1501
to 43`.'0 (65 of 1501 FDZ's for a net gain of 7%. See Figure Two for the details.
Optior• Two is traditional in its approach and represents the least amount
of change . It would require an additional twelve personnel. Three new
Captain's positions and nine fire fighter positions would be created. 77ds would
allow a minimum crew size of three personnel at all times on all companies.
Staffing levers at existing stations would not change. Overall, shift minimums
would increase from the current minimum of twenty-two to a new minimum of
twenty-five.
First year costs would include funds for training and equipping the twelve
new personnel. It will be necessary to bring the personnel on by I April, 1992
in order for them to be trained and ready to function by the 1 October, 1992
station opening. Annual personnel costs would be approximately 3448,300 for
a full year and total annual costs would be $503,000.00.
ADVANTAGES OF OWN TWO:
1. Improves response times.
2. Provides additional three man :ngine company.
3. Provides a station in an area which includes the majority of our most
expensive homes, the mall and related shopping centers, better access to
the State School.
4. Somewhat satisfactory to the members of the Department.
M ADVANTAGES OF OPYTON TWO:
1. Maintains status quo and does not signiftcantly address innovation or
productivity issutt.
I 2. Dots not address current building renovation needs.
3. Dots not eliminate oytr-lapping response in Districts 1 and 3.
4. Increase annual costs by $503,000.00.
5. Still deftelent by 6 to 7 per shift per national standards.
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IMPACT 04 f1 KS
MIDGIT CLa RIYT "RfYT Date LIAM MIDI ROOT .L ! $$,1100
MOT OLOTY 124,000 ry?~t11
µ0,000 (19),000 1605,000 µ59,S00 'kS,5O0 '214,000 1 ItOrAt 63!,000 fam. 123,000 !IA;Y;4G
131,000 154,000 832,50O
92.93
&699,500 1•(04!0( $15,000
$13,000 (IYG 3)
'50,000 '240,°00 174,S06 '131,200 5303,300 µc6.300 TOTAL us. "a
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93.94
I
$511,700 1•I1G!YI $35,000
$46,600 310o 3)
110,000 1290,000 5566,000 $64,100 6103,300 µ4I,500 TOTAL 135,000 '
620,300 3
i
06'°1 U34. m
$46.00 (INS 3)
$33,24) (AR LIAM) T•IIGIYI 135,000
LI0,000 13 T0, 0J0 1314,100 311,400 6503,300 54t6,300 TOTAL
13f,D00 120.000
µt3,400
µ6,140 1104 3) 1•IN IY! 1)5,000
133,200 (W LIAM) J
µ:.O00 $417,000 !$03,400 1100 150],300 µ4l, MO TOTAL $31,000 1
%•91 $40,;01
1421,30
µ6,I00 1114 71
$33,700 0} LIAM) 1.106101 135,000
911,400 $tt3,2" "03,300 24 9303,300 µt6,300 TOTAL s3s,000 120,x0 `
{
"23, 300
$",100 (IM 3) 11110. 3)
433,700 (14+ LIAMI W LEAN 1•910IM 135,000
$109 4413,300 "111,300 1o $503.300 µ41,s00 IOTA. $31,000 129.000
, 9443.500 s •.r:
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337,700 (A LIAM) 1.61141111 $35,000
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W 1A71,Y4 45031300 30 $"],300 µ44,300 WAL $35,000 $20,000
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133,200 (Ir lfAM) I•I10JM
4 i, rx 1, _ &",No .
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10 "23,300 3541,300 40 6503,300 µt1,300 TOTAL $35,000 120,00
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Agenda10 ae)7,
0-MON 171REE: Agendalte
Date Option Three represents a scaled back approach to Option One RMa'ng
the current budget crunch, Option Three hires only eight personnel tr. tY 1991
92. Thls option would ultimately lead us to a more productive and innovative
approach to fire suppression. The scenario is as follows:
• New Station Sir is built with a projected opening dale of I Oac&r,1992
• Ithen Station Six opens, either Station One or Three is closed. N have
attached maps which illustrate both scenarios. The engine crew is moved
to the new station.
• then Station Six opens eight additional personnel are added to provide a
sixth engine during peak hours only,
' The remaining station is relocated to Carroll and Eagle area,
• Annual personnel costs are $311,000.00 the first year. Total annual cast
equals 403,000.00.
' A citizens task force would be formed to recommend the sta4ton closing
schedule, ner, station location, and ultimately the use of the closed
I stations.
I Now would this sixth engine operate and wh only or art of a day
~ During why fp ,
1990, 74.2
59o of our total call volume was betty
l etn the hours of 10:00
AM and midnight. In addition, 68.3% of all supply lines laid during 1990 were
deployed during these peak hours, If you could not afford to staff an engine
company 24 hours per day, It should at least be staffed during our busiest times.
? Basically the eight personnel would be divided Into two fourmember crews.
Each crew would work four fourteen hour tours each week from 10:00 AM to
midnight. IM would total 56 hours, This is tht same as everyone else. The
overlap would be on Friday, which Is our busiest day. People would be
encouraged to take their off-rime on Fridays to reduce overtime costs. However,
i at least four would be on duty. Irno one took off, there would be jour extra on
Fridays.
71te 6th engine would be used on all working fires and to fill-in at stations
vacated by fire or ESIS calls. It would essentially be a roving "manpower
r-
squad."
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ADVA,%T.AGES OF OPMN ZZIREE: 40endaNo
Agend it
1. Lowest in personnel costs. Dat '
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2. Provides same staffing as Option One during peak hou .
3. Maximizes productivity.
4. Saves utility and renovation expenses on two existing buildings • new
buildings more energy efficient.
!
1 - f
DISADVANTAGES OF OPTION THREE:
i
1. Fails to provide any additional personnel during non peak hours.
2. Political implications of closing two existing stations.
3. Most controversial with Department.
4. Deficlent by 9 to 10 during off-peak and S to 6 during peak times. y a
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S. Can't operate six stations if only eight are hired. j
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OPTION 4
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:NPACT 011 LIAM 3 e0YTA5 S(14ICI /
"041 CLRRtRT CLRRIRI
1(50,000 1365,000 113,000
91.02 111,000 IRO, CLO1'R
125,000 PURR.
040,000 $190,000 $SSS.000 $333,000 5222,000 1130,000 IOTA b $56,000 136,000
(11AIIIR4)
92•v3
9548,000
{35,000 (t$G 5) 1.10141 172,000
52S,oo0 521{.000 IS113,000 1180.000 "03,000 $3111000 TOTAL $32,000 {60,000
t
93.04 i
u2s,000
$46 s" 1•IRGI4I $32,000 1
$30,000 1241,000 0471,500 06,800 $403,000 $311,000 TOTAL $32.000 {60.000 {
94.05 5343,/00
"6,100 (a0 3)
SJS,200 (0P L1A9t) I-WIKt $32,000
$30,000 10s,000 $423,800 520,800 "03,000 5311, ^4 IOTAL $32,000 364,400
I d•06 i,
$725,100 i
"6,100 (two 3)
533.200 (1r LIAM) 1.1RG(►1 132,000
130,0% 1305,000 "051100 /2,100 0403,000 $311,000 TOTAL 132.000 560, :C4
96.91
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{ 133,200 CAP LOAD
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) $15,200 $320,200 0403.000 60 "07,000 "51,000 Tom $52,000 Me,m
97.96 /323 000
W,100 (IM 3) RAO. 3)
Rr LIAM
137.200 to lul/1
4•[06(0$ $32,000
uawo
!2,/00 1u7,Y(4 /103,000 s0 "03,000 $311,000 TOTAL $32,000 .
9b99 !313,001
W,100 (1111 3)
$73,200 (M LUIS)
1'100119 512,000
160,004
/ , y X044 M "03,000 1311.004 TOTAL ►71r4M
i ~ /713.440
1 4 1µ,1M too 1)
yT1 $33.200 (111 ►IAS1)
1.200101 $32.00
mo, ON
1 } - i M Smoot 5(41.000 10 $403,000 $511,00 141A sm.0"
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PROPOSALS FOR EMS RESPONSE
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ITEM #27
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Note
4 13~
Cary of 0gli7opil TEXAS MUNICIPAL BUILDING / DENTON, TEXA 76201 / TELEPHONE (617) 566.8307
Office of the City Manager
MEMORANDUM
TOO Lloyd V. Harrell, City Manager
FRONs Rick Svehla, Deputy City Manager
DAT6t August 29, 1994
SUBacTs Fire Department Personnel
As you and the Council knows when ta
thingeninfgroups.ra From ,therstaff
chief always talks about doing
t alternat i.i el is to do
would be
the bee
point
thingsoin groups of three. if we i were abledto doethis n we
t g to operating t
able to effect overall manning which theinimukemy
manning" is the
efficiencies and "minimum manning
number of positions that we have on each shift. When we are able
to increase that, it allows for u to more flIexi Therefore, lour =
at. operational procedures and possible positions if
first recommendation would be to look at hiring three the'Council is so inclined.
awa
should
thi There are aom bout adding staf f. tlftthe Council tells us to rhire
1 when talking
any personnel effective october is we would not b f ~995t~thateis
} and put those people into school until January il then) If these
because there are no schools offered unt.
personnel start in January, the soonest YealiObenefit to accrue to
i school would be in June. Therefore, any
a the city would only begin then. If that is taken into account,
then the cost for personnel will be adjusted thi ouf know,Ylnrthe
approximately 1/4 of their minary di cussions with several of our
past we have had very preli
fire . s so
i' adjacent cities about provid to offset epersonnel hcostsg if aany
provide additional funding
agreement was worked out in the future.
if the Council chooses to hire one or two fire fighter positions, be ne " we would be able to use them although it we would n be ablearlyaas
effective. if this scenario were chosen, would to
those one or two positions to one or two of the 24 hour shifts.
1 This would help with any overtime problems on this shift. However,
"Dedicated to Quality Service"
1
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Now
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,
Lloyd V. Harrell 16910aN0 ' " 4
August 29, 1994 wdal(em
Page 2
33s, '
it"would not allow us to look at in,m maanning* or operational
procedures. So while it would be of some benefit, it would not
allow us to look at ?trategic kinds.of changes. Below is a table
which shows funding requirements by position in a cumulative
manner. You will note that it shows funding for a whole year which
would happen in Fiscal 95/96 and the pro rated year would be this
coming fiscal year.
Cost For Hiring
Coat Per Year Qn jAnuaXy 1, 1995
1 Fire Fighter $ 36,000 $27,000
2 Fire Fighters $ 720000 $54,009
3 Fire Fighters $108,000 $81,000
As mentioned, we would recommend hiring three fire fighters this
year, and we would also suggest hiring three next year. We have
all ready been advised that our last Battalion Chief will be
retiring next year. That means that in fiscal year 95/96 we would
have that salary available to help finance those new positions. It
would allow us to hire three positions in 1995-96 for the funding
of approximately one since we would assume a hiring date of January
i again. Thus, in two fiscal years, we would be able to add six
positions for the approximate funding of four. Below you will find
those costs listed:
Additional
Funding Minimum
Needed Staffinc
FY 1994-95 $ 81,000 23
FY 1995-96 $129,000* 24
* Six Fire Fighters, three for a full year, three
for nine months, minus $60,000 (Battalion
Chief's salary).
Note the Minimum Staffing column, it increases one each year from
our current staffing of 22. This is the important thing. This is
what will allow us to look at alternate manning scenarios and ways
to improve our efficiency. If the Council chooses to look at a new
station as discussed in the previous item, this staffing would
allow us a great deal of flexibility in the future. Once the
council decides on what additions, if any, to add to our staffing,
we would propose bringing back operatio:^.al alternatives for the
Council to look at, effective June, 1995. We believe we weld be
able to recommend better alternatives after having the luxury of
reviewing all the options with management and staff.
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Lloyd V. Harrell X y
August 29, 1994 {)ate ~
Page 3 We
We would also like to recommend that we begin to operate a non-
exclusive patient transfer service. As we mentioned, we have begun
to have serious conversations about this at the staff level several
months ago. We believe that some of Mr. Seely's suggestions have
merit. However, we think we should do this on a trial basis. We
think within several months, we will be able to have some idea of
the market that is there. We will have some idea of the manpower
and time that such service will take, and we will be able to
determine what kind of revenues we would be able to generate. In
addition, our Legal office would have an opportunity to determine
if the city could provide an exclusive transfer operation. once
that has been accomplished, we would be able to come back to
Council to make further recommendations on additional staffing or
equipment and how to fund those requirements. Because these
requirements could be substantial, we think it is necessary to
begin in a conservative manner. Therefore, we think the approach
of doing it with existing manpower, with the possibility of using
some overtime, would be a much better way to secure the information
we need.
As mentioned, we would use existing personnel and equipment to k
begin. Based on the number of transfers and the timing, we would
pp be using all of our locations to help move patients. As we began
i t to have more experience, that would probably change. Also, we
would have to bring an ordinance to the Council establishing a fee
for this service. f
These are the two recommendations that we are comfortable with at
this point. We would be happy to try and answer any other
questions that Council might have Tuesday evening. These are what
we feel most comfortable with at this time since we do not know if
the Council wants us to look at other alternatives. If you or the
Council has further questions, Chief Cook and I will be, at the
meeting sday evening.
R c Sve a
Deputy City Manager
RS:bw
AMM00569
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