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09-20-1994
• 'E1bf= i i?: Ff:fG4 jj ~ l ! ~ ~1' \ rf r .:L,Yf 4.16(9 Ih; E 'rpG~ (i rl / i' hr.{`. +(h(s. 'ICY 'S r-A lcy•5 r t i :%Y NL~{F WtTL A \ \ \ U.S.CORPS OF 5~) 7. .f..rF c". 'f: ~ 4 ~ .r a q! rf:E j DETIU MNATIO1`~ I •'.L hS. . ~L',' t l WE A ;,i, cr L r., ► ~ 1 REFER 0 U U.S. CORPS OF f • • • r(•i~ • • ~jC DETERMINATION • • q • I i, I FJ . v • • • • E ~ r • • • l ..ter"' ] POND OUTLET PHASE II t _ / ■ rv v • ! • '~.as ti~~ • , , POINT H J~ t-~ • T. ssRce a o.ay~ A\ • ~CAPACITY.200 BOOM; \ ) • • pro„ • 010 REGURED o 17 .61 C{1 y, ° J All Exisr 306-- 0 1 _ • • J I i t • h. • 1 - J J 1 / I • ® PHASE I BUILDING ! Y PHASE I PAVING / I r • DRAINAGE AREA DIVIDE • PERMANENT IMPROVEMENTS +Ml' OF PL AN it ~ • ~ .R~. -ON A ON51'f DRAINAGE AREA DIVIDE S _s t' s - TEMPORARYIMPROVEMENTS • • • • • • • LIMITS OF PLAN II • CONSTRUCTION ONSITE EMMONS Ujo- Y .A o 0- ~~,iw . a :V) IS: or EL A' ar+: 5` a q ~~I 6 P~r' J N J U, l ~ r< H:. _ ~ • - ~ " bra \ \ \ \ O TEMPOARY SILT 1. ` i <<~ Va a :I; i E•. \ C. + i Y•'Ei•:\ ~.i: is n~b►k V A \ V ,i:~ POND QUTLET 1. p \ \ 1 PHASE ID i:E : a: ■ ,w 1 t I , r w Z ty, 1 i ~~~Arklarrct L A to bm W Iln- AREAS TO STRUCTURAl" IMPROVEMENTS WATERSHED _ ARM ~ ti.,• w V ~ so ~ PHASE to PHASE ID MAMM M AEOURED VOLUME ' moo POINT AREA AREA DISTURBED DETENTION PROYIOEO r . -1. AN A, IACRESI IACRESI AREA VOLLIE 11 l l r •atl. " N H ~k A 51,4 N/A 17,7 63, 720 C,F. 197,442 C.F. ftwoua■ y y oc ""waft, B NIA 51.0 17.3 62 280 C,F, 108, 800 C. F. .1 r y7 ~ C 8.2 8,3 N/A D 0.9 0,9 N/A J C h Sd E 0,2 0.2 N/A 1 tai 7- A, A 7 F 2,2 2,2 . ~ r_ 1 L G - 35-.x- e• i A A, SITE DESCRIPTION, IDIiKA!6 DP Pgyytldll _THE POTENTIAL SOUIICES OF PCLLUTKIN CENTIFED CONSIST OF STORM WATER RUNOFF FROM CONSIRUCTON \ i , I A, AA. ACVVITES THERE An NO NON-STORM WATER DRCNAROES THAT \ \ ARE KNOWN TO EXIST AT THIS SITE A SELF CONTANED PORT ABLE AI! IIvN v~AU BF4AF'fUS' xI' FACILITY WILL EE KEPT ONSITE V~ CONSTRUCTION rOR RNAN Ao eon) {El•.r~EISY.A[4N U WASTE, IF M. 14 STORED AT THE SITE, A BERM R111 BE PLAUD i:'+., is .s•.i V: 11: C0 CO BILK AI THE FUEL TAW AS DESCFNED N THE NOTES 6ELOW. 41 i B12 B72 T>c CONStRUCtICN Activity 4;,CAKA 1 .:r C171 C111 BLK CONSIST OF ORADNO, DRAIIAOE 1 PAVENIJIT TO CONYEAT THE SITE FROM OPEN PROPERTY TO A REGIONAL HOSRTAI AND KOKAL OFFICE, :AEFEA to STOAN WATER ! a MANAU#ENT AND EROSION CONTROL SITE NOTES ON THIS SIEtT AM TK EROSION CONTROL PLANS. ammomw - AREA CIT_W101011 VM It TOT AL AREAMITE 1 42 AC ESTNAIED DISTURBED AREA ONSITE 31 3 AC~ ~.t :so ESTIMATED DISTUBED AREA OrM![,. 0,00 Af d111AATtD A16101f OOEIFIDDIT MTTE11 C101~1111C110N OPEO C 0.15 N CdMS!'T[DI Z-` DEMOP ~ _H__ - ■ ~ \ - 1 ' ~ \ ! I •s:2:e s~AA 1 Viet CVEIOPED E ■ COMPOS a -All Tt0,60 I I - L_ Ou4RY 01 from lo if.! ONfAWMC D_ I-,,LIT I TYRE IS NO DATA AVAIIABLE. rrrr 4C 0, i MCC" .i c:A't1 J.r TANTAAr Of PECAN WANCM M UINI lo lie MONOSSON ~ UTION PFE1ENTK EMISSIONS 1 t SPECIIFICA" THERE ART NO K? LOOS *fK% WAU ARM IM TM AT MTCT I 4n _I { "hit FORMATION SANDY Cur SOILS RtrtR TO CEOIEC4I+KAL STAY 91fr! q•~F' TWRL ~DENTON RE00I MtDKAL CINTEW PREPAND VT [WOW WIN - sHIrLErr, INC DATED APRIL 1193 0 11 60 1 200 300 400 SESSIONS I■■ r~ MINI f ' w~srq sE 1 ~ i t l~" E "i ±y r k CITY COUNCIL AGENDA PACKET •t 9/20/94 el ~j n •Y `+.tigi~:Y r •'.:a.t W.q,'yd.' J P.C,rc:: .;'~faf.. r. i. a.✓.. ik. L~S~ItlSiY7r:.~ .:Jt~ 4,0 r4 ~+i-S~<as, `M M1 AGENDA CITY OF DENTON CITY COUNCIL ;;I; September 20, 1994 Executive Session of the City of Denton City Counon Tuesday September 20, 1994 at 5:15 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas, at which the following items will be considered; NOTE: THE CITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY PERMISSIBLE. 5:15 p.m. 1. Executive Session: E i A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 i 1. Consider action in Sorg et al. v. vity_of Denton. 2. Consider action in Iwuchukwu v. City, eat al, , B. Real Estate Under TEX. GOVT CODE Sec. 551.072 Y C. Personnel/Board Appointments Under TEX. GOVT CODE JJJ Sec. 551.074 1. Consider selection of part-time Municipal Judge. i Work Session of the City of Denton City Counu'1 on Tuesday, September 20, 1994 at 6:00 p.m. in the City Council ^Chambers ~f C'.ty Hall, 215 E. McKinney, Denton, Texas at which the followi.g items will be considered: 6:00 p.m. 1. Receive a report, hold a discussion and give staf` direction regarding the establishment of a movie ordinance. ! G 2. Receive a report, hold a discussion and give staff direction regarding amending the City Council's Rules of Procedures. 3. Receive a report, hold a discussion and give staff direction regA..rding the appointment of a committee to review the Hotel/Motel Occupancy Tax contracts. ! 4. Consider Council Committee Affiliations. Regular Meeti.ig of tha City of Denton City Council on Tuesday, .,1 September 20, 1994 at 7:00 p.m. in the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas a6. which the following items y will be considered: 1. Pledge of Allegiance NPi d. ,..(•a:, . .III Y. , . r~. u ' •a"3 11 F 11 F, pl' r~ t , , a.w-. q °a~ City of Denton City Council Agenda September 20, 1994 Page 2 no cr - O. 2. Consider approval of the minutes of July 19, July 21, and July 26, 1994. 3. Citizen Requests A. Consider an exception to the noise ordinance for a rodeo at the North Texas Fairgroundr. on September 25, 1995 from 2:00 P.M. - 6:00 P.M. B. Con=ides approval of a resolution closing Rolling Hills Circle between 18 Rolling Hills to 29 Rolling Hills on Saturday, October 29, 1994 from 5:00 p.m. - 10:00 p.m. for a street dance sponsored by the Forrestridge Home owners' Association. C. Consider approval of a resolution temporarily closing Congress Street between Mounts and Denton Streets on Friday, October 7, 1994 from 11:30 a.m. to 3:30 p.m. for I "Cougar Day" festivities. D. Consider approval of a resolution temporarily closing 111 Brooklake West from Thune.irbird to Brookhollow for a 1 block party on October 15, 1994, from 4:00 P.M. to 8:00 jf p.m. 4. Citizen Reports I A. Receive a citizen report from Ursula Jacobs regarding the communities in Schools, Denton Cot: ty Program. B. Receive a citizen report from fltl Keith regarding the lack of consistency in enforcement of codes in the city of Denton. 5. Presentation by the Texas Water Utilities Association-North Texas District recognizing City of Denton employees who participate in their activities. 6. Public Hearings j A. Hold a public hearing and consider adoption of an ordinance revising the zoning conditions on .6309 acres of land zoned General Retail-conditioned, to allow a y. telephone business office, and limit accessory buildings to 400 square feet. The site, at 209 University Drive, j is on the north side of University, approximately 300 feet east of Locust Strcet. (The Planning and Zoning Commission recommends approval 5-0). ue' n ~ x~ r , WOW, 0 City Of Denton City Council Agenda nendaitem September 20, 1994 141 _20 -yy Page 3 31 6 B. Hold a public hearing and consider adoption of an ordinance authorizing a Specific Use Permit for a concrete batch plant within Lot 1R, Block 1 of the Denton Regional Medical Center addition. The plant would occupy no more than .75 acres and would be located north of the proposed Colorado Blvd. The 40.138 acre lot is located northwest of Mayhill Road and northeast of Interstate 35- E. (The Planning and zoning Commission recommends approval 6-0). 'r C. Hold a public hearing with regard to the proposed annexation and zoning of a 68 acre tract located north of Ryan Road and east of Forrestridge Drive. (A-67) D. Hold a public hearing with regard to the proposed annexation and zoning of a 263 acre tract located north of Jim Christal Road and west of Masch Branch Road. (A-66) 7. Consent Agenda t Each of these items is recommended by the Staff and approval thereof will be strictly on the basis of the Staff recommendations. ( Approval of the Consent Agenda authorize=s the City Manager or his t!p designee to implement each item in d-jcordance with the Staff recommendations. The City Council has received background information and has had an opportunity to raise questions regarding j these items prior to consideration. i Listed below are bids and purchase orders to be approved for payment under the Ordinance section of the agenda. Detailed back- up information is nttar,hed to the ordinances (Agenda items 8.A, 8.B, 8.C 8.D, 8.E). This listing is provided on the Consent Agenda to allow Council Members to discuss or withdraw an item prior to approval of the Consent Agenda. Upon the receipt of a "request to speak" form from a citizen regarding an item on the Consent Agenda, the item shall be removed and be considered before approval of the Consent Agenda. A. Bids and Purchase Orders: E 1. Bid 11665 - Fiber Optic Components 2. Bid 11667 - Concealable Soft Body Armor 3. Bid 11671 - Library Server 6 Workstations 4. Bid 11654 - Cooper Creek Manhole Rehabilitation - Phase II S. RFSP 11657 - Integrated Library System 6. RFSP 11600 - High Technology Procurement for Central Irrigation and Athletic Field Light Control System 7• P.O. 147637 - Municipal Valve 6 Equipment Co. S. P.O. 047800 - American Management System 1 C~"SFr z,u +N -4 N 1 . ~pendet~o City of Denton city Council Agenda i~t r September 201 1994 Page 4 Al 8. Ordinances A. consider adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, 1 Bid #1665, equipment, supplies 7services. #1671) 7.A.2. - Bid B. bids a Consider iadoptionmprovemof an ordinance accepting competitive or improvements. t (7 A 4. o Bidn#1654) for public works C. Consider adoption of an ordinance accepting a competitive sealed -,roposal and awarding a contract for the purchase c,f raterials, equipment, supplies or services. (7.A.5. - RFSP 11657, 7.A.6. - RFSP 01600) D. Consider adoption of an ordinance providing for the expenditure of -unds for emergency purchases of materials, equipment, supplies or services in accordance costate law mpetitive exempting (7 A. . - P .O. with the provisions from requirements of of #4763'1) E. Consider adoption of an ordinance providing for the expenditi+re of funds for purchases of materials or o equipment which are available from one source in accordance with the provisions of state law exempting su-•h purchases from require ants of competitive bids. ' (7.A.S. - P.O. 147800) i J F. Consider introduction of an ordinance amending ordinance No. 90-026 relating to Ruler, of Procedure for the City and 90150as, and repealing Ordinl of 3h073 City Denton, Ordintnces 9 0. Consider adoption of an ordinar a retaining the lawfirm of Wolfe, Clark i Henderson to represent the City of Denton in litigation pending against the City. 9, Consider a motion to appoint the Chairs of the Board of Adjustment and the Sign Board of Appeals. I 10. Vision update 11. Miscellaneous matters from the City Manager. 12. official Action on Executive Session Items: Legal Matters B. Real Estate C. Personnel D. Board Appointments i ■wl City of Denton City Council Agenda ~Oendelt w September 20, 1994 Page 5 6~~ 5 13. New Business This item provides a section for council Members to suggest items for future agendas. 14. Executive Session: A. Legal Matters Under TEX. GOVT CODE Sea. 551.071 k B. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sea. 551.074 C E R T I F I C A T E ' I I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of , 1994 at o'clock (a.m.) (P-m3- CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED NESTING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS I DEVICES FOR THE DEAF (TDD) BY CALLING 1.800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH J~ ? THE CITY SECRETARY'S OFFICE. AC00020D .1 A f 1 i N 4~ 1 1 I +.w v«iYiV]i i =CQUNCII +wf V • j • a soy ~ITY ~COUNCII t I1 - 1`l I 1 I li 1 I J yA 4 O 4reM; t~ 4 ~7.6 ~ i1J1Yd~ r AV Y~ CITY COUNCIZ RF~nuT ~ { DATE: September 16, 1994 TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Movie Ordinance It is staff's recommendation that Council consider the develo the film production industry's needs sPecifcal] p ment of a procedure to respond to monitor and regulate film production in Denton. The ordreation will l also movie ordinance provi de for flee for a better on occasions where street closings are involved, will The film industry continues to recognize Denton as a favorable location for the production of films, movies and commercials. Many times we find out about a production com only a day or two prior to their shoot. The nature of the film ind Pant s plans ' companies to be flexible in their scheduling, due to ustry ralW res prod'iction the.scrip , or r, unexpected weather, fast minute changes in ` Pees, as we well remember, the illness of a cast member. In order to continue to be considered as a desirous location for film we need to be able to re Industry's needs and be as flexible as r ' production, respond to the f possible. j Current Street Clwing Procednror a' . Our c companies to: urrent street closing procedure requires production . f 1 • Provide a barricade Plan (to be approved by the Engineering Department) + ti. 2. Coordinate traffic safety with the Police De ~ Partment r 3• Obtain signatures from all &buttin r t 4,~, t E Petition* The petition provides the Property °wners and tenants on a street closing % oppose the closing. >noPY owner with an opportunity to approve or 1 , ~s r 4• Receive forntal approval from the City Co the street. I until for permission to close mot, r Yy, y Prop"id street Clueing Proctdnre: The ro Pr cloelrtg streets for filming Purpose We will ntue to nance will provide some flexibility for a require the production company to do ,a . I+ , r " 1 l f I `f , Y' ^•UAY.b YiNa til2T+FWXrs,r..... yL1 l~o 1 1~ 1. . r j at P.4'F 1 .1. 1 4 1 a 4- 0 3 r Amu No 4ger+dalt ~ ' items I - 3 above of the current procedures and allow some variation to 44. The proposed y ordinance require,, that the city Manager contact each Council Member regarding the street closing request vithin two working days of the formal request by the production company, This could be done by mail, courier, or telephone. Only if, within three working days, any Council Member expressed a concern that the public health, safety or welfare would be unduly affected, 1 would the request for street closing be brought to the Council for formal approval/denial A tremendous amount of flexibility is provided by approaching film related street closings in this T, manner. The City will be able to respond more quickly to a production company's request, as they will not be required to wait until the next scheduled Council meeting to receive permission. At the same time, the City Council maintains its authority to approve or deny the street closing, request. Since the nature of film production scheduling is unpredictable at times and the ability to close a street temporarily may be a make-or-break decision for the production company, it is very important that we have a system in place to address issues such as this. f Permit: The proposed movie ordinance will require film production companies to obtain E permission from the City Manager or his designee to film in Denton. There will be no fee for the permit. The permit will identify the dates, times and locations where filming will take place. It will also identify the number and type of production equipment involved. The production company will also be required to inform the City of any use of firearors, fire, or explosives to be used during the filming. F Liability Insurance: The ordinance requires production companies to maintain comprehensive general liability ii surance from insurance companies that are authorized to do business in Texw. The production company must also indemnify a-nt hold the City harmless from any and all claims, losses, damages, causes of action, suits, and liability for injury to or death of any person or for damage to any property arising out of or in connection with , production. Application Process: The ordinance provides the City Manager with the authority to deny any application if, in his opinion, the locations, hours, or other :actors, make filming unreasonable. It also provides the production company the right to appeal to the City Council any permit denial. BACKOROI NDI ,i The Office of Economic Development worked closely with the City Manager's office, the police and Fire departments, Main Street and the Chamber of Commerce in developing the proposed ordinance. The task force contacted the Film Commission and the cities of Waxahachie, San Antonio, Austin and Houston (all cities with movie policies) to ensure the proposed ordinance would include all the necessary requirements of a production company and at the same time establish a system to make filming easier in Denton. sjr{. The task force will develop an information booklet for film production companies, outlining the permit process and Identifying individuals to contact for assistance. We believe this will be of y" great benefit to the production companies and will make Denton even more attractive for tutus' . projects. MMY~ 1 . }A4~ • e p i f ,lib Ci r s' ~ 1r 1 1 1 Ap~NC q~/-03/ ~ 9 •a PROGRAMS_ nF,pAR RNTS OR GROUPS AFFP .T .D: i The City Manager may appoint a Film Coordinator as the City contact for film projects. Currently this function is being performed through the Office of Economic Development. The Film Coordinator will be responsible for contacting the Chamber and any Cit) ("cpartments which may be affected or wh- se assistance may be required. FISCAi. IMPACT: The ordinance has no fiscal impact on the departments involved. However, it does provide for a fine, not to exceed $500, should the production company violate any provisions of the ordinance. RESPECT ULLY SUBMITTED: 4Haffeoll City Manager Prep +nda ,pled ff evelopment Coo inator ti A ved by. Me Executive Director ' Municipal Se 'ce&Tconomic Development s' , i1 P ' i s a r j,\wpdocr\ord\movte2.ord Veda No. ~~'a 3 L 4gemaltem Id1 J cite S 'std 94 ORDINANCE HO. AN (gWINANCE OF THE CITY OF DENTON, TEXAS CREATING ARTICLE VI OF CHAPTER 16 OF THE CODE OF ORDINANCIS OF THE CITY OF DENTON, TEXAS, ESTABLISHING REQUIREMENTS FOR MOVIE PERMITS; AND ESTABLISHING SECTIONS 16-180, 16-181, 16-182, 16-183, 16-184, 16-185, 16-166 AND 16-187 THEREIN CONTAINED; ADDING DEFINITIONS AND PERMITTING REQUIREMENTS APPLICABLE TO FILMING IN A PUBLIC PLACE; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $50040 FOR VIOLATIONS THEREOF; PROVIDING A SEVERABILITY CLAUSE, AND DECLARING AN EFFECTIVE DATE. WHEREAS, it is the desire of the Council of the City of Denton, Texas to promote economic development within the city limits by encouraging the filming of feature films, television i movies, television episodics, music videos, and television commercials, while recognizing the rights of and promoting the safety of Denton's citizens and merchants; NOW THEREFORE, THH COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SE IQN 2. That the Cods of Ordinances, Denton, Texas, is hereby amended by adding an article, to be numbered Article VI of Chapter 16 including therein Section 16-180, 16••181 and Section 16-182, 4.1ch sail article reads as follows: ARTICLE VI. MOVIE PERMITS face 14-1804 Definitions. The following words, terms and phrases, when used in j this article, shall have the meanings ascribed to them in _J this section, except where the context clearly indicates a different meaning! Film, when used as a verb, means to perform or undertake any activity in a public place lying within the city limits which constitutes, in whole or in part, a ! component part in, or necessary preparation for, the pro- coomr of recording moving images onto a tangible medium, including, but nut limited to, motion picture photograph- ic film, videotape, videodisc, or digitized storage of video data. Specifically excluded from this definition are processes relating to the taking of so-called "home is moviss" or "home videos" not intended for commercial o rebroadcast or viewing. r face 14-181, Yila Permit Required. ; i (a} Permit application. Any production company, busin*so, or individual who wishes to film a feature rGt 1 1•C g ,,fit • .~F 4 A {4 S -gendaNo ' -6 Agendalter►U81~ Date g-ao-g4 5q q film, television movie, television episodic, television commercial, or music video within the city limits, shall obtain a Film Permit from the city manager not less than ten (lo) working days prior to filming. The ten day requirement may be waived at the discretion of the city manager. In making such application the applicant shall provide the name of the production company or individual, as well as the dates, times and locations where filming will take place. The applicant shall also identify by type and number production equipment (trucks, automobiles and other vehicles) involved in the production, and shall disclose detailed information on the use of firearms, fire, pyrotechnics, flammable substances, explosives, or other hazardous materials or effects to be ased during filming. (b) Fee. There is no fee for the Film Permit. (c) Insurance. The applicant shall provide proof of comprehensive general liability insurance covering its operations within the city for bodily injury and property damage in the rinimum amount of one million dollars ($1,000,000) combined single limit on a per occurrence basis. If hazardous special effects (explosives, tire, etc.) arc involved, the city manager may impose addition- al insurance requirements as necessary. The applicant shall ensure that all policies remain in full force and effect during all phases of the filming, that t"y name the city as an additional insured, and that the policies 1 are issued by a company authorized to do business in the ! State of Texas. j II{ (d) Indemnification. The applicant shall agree to indemnify and hold harmless the city, its officers, agents, and employees, from and against' any and all claims, losses, damages, causes of action, suite, and liability of every kind, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, or for damage to any property, arising out of or in connection with the activities performed by the applicant within the city, whether such s injuries, death, or damages, are caused by the city's sole negligence or the joint negligence of the city and any other party. (e) Approval criteria. The city manager will consider the potential effect on property owners in approving or denying the application, and will endeavor to define restrictions to minimize adverse impacts upon the neighborhood. A permit may be denied if, in the opinion of the city manager, the locations, hours, or other factors, such as danger to the public or neighbors, PAGE 2 > I Y 4 ti . r 1 1 ~gend&No AgOdaltn'ldl. Date q - a 0 - ~r k 5q q film, television movie, television episodic, television commercial, or music video within the city limits, shall obtain a Film Permit from the city manager not less than ten (10) working days prior to filming. The ten day requirement may be waived at the discretion of the city manager. In making such application the applicant shall provide the name of the production company or individual, as well as the dates, times and locations where filming will take place. The applicant shall also identify by type and number production equipment (trucks, automobiles and other vehicles) involved in the production, and shall disclose detailed information on the use of firearms, fire, pyrotechnics, flammable substances, explosives, or other hazardous materials or effects to be used during filming. (b) Fee. There is sto fee for the Film Permit. (c) Insurance. The applicant shall provide proof of comprehensive general liability insurance covering its operations within the city for bodily injury and property damage in the minimum amount of one million dollars ($1,000,000) combined single limit on a per occurrence basis. If hazardous special effects (explosives, fire, etc.) are involved, the city manager may impose addition- al insurance requirements as necessary. The applicant shall ensure that all policies remain in full force and effect during all phases of the filming, that they name the city as an additional insured, and that the policies are issued by a company authorized to do business in the State of Texas. (d) Indemnification. The applicant shall agree to indemnify and hold harmless the city, its officers, agents, and employees, from and against' any and all claims, losses, damages, causes of action, suits, and liability of every kind, inclining all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, or for damage to any property, arising out of or in connection with the activities performed by the applicant within the city, whether such injuries, death, or damages, are caused by the city's sole negligence or the joint negligence of the city and any other party. (e) Approval criteria. The city manager will consider the potential effect on property owners in approving or denying the application, and will endeavor to define restrictions to minimize adverse impacts upon the neighborhood. A permit may be denied if, in the opinion of the city manager, the locations, hours, or other factors, such as danger to the public or neighbors, PAGE 2 ) r gendaNo Agendal ieqllsl,6-"L "ett _ ~i -~6 44 traffic disruption, or noise make filming as requested unreasonable. A permit may also be withheld pending applicant's satisfaction of all conditions prerequisite to approval. (f) Permit. The pey.mit shall incorporate all necessary requirements of this article, together with such other requirements deemed appropriate by the city manager and authorized by this article. The city manager may additionally, as a condition of the permit, require applicant to enter into a separate agreement with the city, incorporating any and all duties or responsibili- ties authorized by this article. (9) Appeal. An applicant may appeal to the city council the city manager's denial of a film permit. 8sa. 16-162. Closing streets for filming; permit appli- cation. As an available option to appearing before the city council to request an ordinance temporarily closing a public street, an applicant for a film permit may apply for a street closing permit as provided herein if, during any portion of the filming, access to public rights-of- way are to be obstructed or denied. Any permit issued under this section may be incorporated into a movie permit issued under section 16-181 of this code. (a) Application. An applicant shall submit a re- quest for a street closing permit at least ten (10) work- ing days prior to the requested closing. The ten-day re- t quirement may be waived at the discretion of the city manager. (b) Barricade plan. Upon application, the appli- cant shall simultaneously submit a sketch indicating the area to be closed and the location of all properties ad- jacent to the area being closed. A draft of the traffic f control plan must be submitted to the city engineer for review and approval prior to the submittal of the final barricade plan. The barricade plan, provided by a pro- fessional barricade company, shall indicate placement of barricades, types of barricades, warning and eecrur signs, and shall conform with the requirements of the Barricade Manual adopted b s all applicable laws, regulations, and _citY of policies, coind shall be consistent with es, m good engineering practice. (a) Street closing petition. The applicant shall circulate a petition and obtain signatures, names and addresses from all abutting property owners, tenants, &nd PAGE 3 ~ a a. 4 i A f mlano 51~ -031 men~a~tem,,.~1~ t4t 7~ 9 merchants potentially affected by the street closing. The petition shall also indicate each signatory's consent or opposition to the closing. A street closing petition form will be provided to the applicant upon request. The original of the street closing petition must be submitted to the city manager five (5) days prior to the requested closing. (d) Traffic control. Prior to submisP:on of the application, the applicant shall coordinate traffic control plans and requirements with the chief of police. Should the chief of police deem it necessary for one or more individuals to direct traffic in and around the closed area, the applicant shall utilize only police officers (as defined in the Uniform Act Regulating Traffic on Highways, Tex. Rev. Civ. Stat. Ann., art. 6701d, Section 11, as amended or superseded) to effectu- ate this purpose. The applicant may arrange with the chief of police to hire off-duty Denton police officers to assist in project security or traffic control, or ffoorhanyrand all h njs applicant au tained by indemnify the officers city hired and comply with such other terms and restrictions as the chief of police may deem appropriate. Bee. 16-103. Closing streets for filmingi permit ap- proval. (a) Approval procedure. within two working days of receipt of an application for a street closing permit, the city manager will notify as many city Councilmembers ! as possible of the film permit application by telephone, mail or courier. Should any city councilmember express a concern that public health, safety or welfare will be unduly affected and notify the city maner of concern within three (3) working days of the dispatch hof the city manager's notification, the permit shall be placed on an upcoming city council agenda for consider- ation. If the city manager does not receive any such notification, the city manager may grant the permit if all approval criteria are satisfied. mana manager Criteria will rc ive p and eon idert the recormmendae city tions of the city engineer and the police chief in evaluating the street closing application. The city manager will consider the potential effect on property ' owners in approving or denying the application, and will endeavor to define restrictions to minimize adverse impacts upon the neighborhood. A permit may be denied if, in the opinion of the city manager, the locations, hours, or other factors, such as danger to the public or ~I PAGE 4 . 1 [gyp 9y -0 31 AgendaIIWLJA~ Date_ o q' 1 _ 9 neighbors, treffic disruption, or noise make filming as requested unreasonable. Soo. 16-184. Ganges in schedule. Changes in street closing dates, times, and location must be approved by the city manager five (5) working days prior to the actual closing. The five-day requirement may be waived at the discretion of the city manager. If an approved closure date is later adjusted to satisfy a request of the applicant, the applicant shall advise abutting prop- erty owners in writing or in person of the change in schedule, no less than forty-eight (48) hours in advance of the actual planned closure. Bee. 16-165. Access to closed area. The permittee shall not deny access to the closed area to city personnel or emergency vehicles (police, fire, ambulances), and shall not deny reasonable access to property owners going to and from their property. Beef 16-186. Restoration of site. The parmittes shall restore the public area to its original condition upon completion of any or all activity requiring the blocking or closing of a public street. Bec. 16-167. Permit option not exclusive. Nothing in this article shall be construed to prevent an individual j from approaching the city council directly for an ! ordinance to temporarily close a public street. SECTION 11. That if any section, subsection, paragraph, son- tense, clause, phrase or word in this ordinance, or application thereof to any person or circumstances is held invalid by any court 1 of competent jurisdiction, such holding shall not affect the va- lidity of the remaining portions of this ordinance, and the City f Council of the City of Denton, Texas, hereby declares it would have { enacted such remaining portions despite any such invalidity. ~ SECTION III. That any person violating any of the provisions of this ordinance shall, upon conviction, be fined a sum not exceeding Five Hundred ($500) Dollars= and each day and every day that the provisions of this ordinance are violated shall constitute a separate and distinct offense. This is in addition penalty to and cumulative of any other remedies as may be available at law and equity. SECTION I That this ordinance shall become eilactive four- teen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official news- paper of the City of Denton, Texas, within ten (10) days of the date of its passage. i i PAGE 5 ! rc,r, I r ' VenaaNO. 9k -o3f ae:bast 5 I PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: j APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BYiy i 14 t ~ atiJ h. Attd y r„~ C r Fd'~ w•t:l S r...3n g, IA a1 x PAGE 6 r~ I i XITY~- ----COUNCII I~ i o* a• E5 4 t O M it r js\wpdocs\ord\ccru19s.ord ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO, 90-026 RELATING TO RULES OF PROCEDURE FOR THE CITY COUNCIL OF THE CITY OF D£NTON, TEXAS, AND REPEALING ORDINANCES 93-073, 92-1151 AND 90-150; PROVIDING A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Constitution and Laws of the State of Texas, and Section 2.07 of the City Charter of the City of Denton, Texas, a-3horize the city Council of said City to promulgate and establish rules of procedure to govern and conduct meetings, order of business, and decorum, while acting as a legislative body repre- senting said City; and WHEREAS, because of its desire to more effectively and efficiently serve the public through the medium of public meetings, it has become necessary to amend the rules of procedure; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS, HEREBY ORDAINS: E SECTION I. Ordinance Numbers 93-073, 92-115, and 90-150 are i hereby repealed and Ordinance Number 90-026 is hereby amended to read as follows: 1. IUTXORju 1.1 Charter: Pursuant to the provisions of Section 2.07 of the Charter of the City of Denton, Texas, the City Council hereby j enacts these rules of procedure for all meetings of the City Council of the City of Denton, Texas. j juring any meeting, a reasonable opportunity shall be given for citizens to be heard under these rules. These Rules of Procedure are enacted as guidelines to be followed by all persons in the Council chamber including the city administrative staff, news media, and visitors. 2. asuMRI►L RULED I 2.1 Meetings to be Public: All official meetings of the Council and Council committees and subcommittees, except executive meetings or sessions permitted to be closed by the provisions of the Texas Open Meetings Law, Chapter 551, TEX. GOVT. CODE ANN. (Vernon's 1995), as amended, shall be open to the public. { 2.2 Quorum: Four members of the Council shall uonetitute a quo% " for the transaction of busino6s. (Charter, Section 2.06) 2.3 Compelling Attendance: No member shall be excused from attendaice at a Council meeting except for good and valid reasons. 4• t . I ~ +9endaNo 9H -031 ~ 1 4gendalter►~t~ 5~ gate q q a.~ 2.4 Misconduct: The Council may punish its own m ,y misconduct, embers for 2.5 Mislutea of M a*+~ the An account of all council p shall be kept by the City Secretary anda sha l be entered in a book constituting the official record of the Council. A certified agenda shall be prepared for all executive sessions and shall be approved by the Mayor in accordance with Chapter 552, TEX. GOVT. CODE ANN. (Vernon 's 1994), as amended. 2.6 4ue1ti2n1S to Contain On SubiPQt; submitted for a vote shall contain only one subjectll questions etwooor more points are involved, any member may require a division, if the question reasonably admits of a division. 2.7 $iaht Of F2nnr; Anmber recognized by the Chairpersonand shall confine hito seak s remarks tolthe subject under consideration or to be considored. No member shall ' be allowed to s ~ peak more than once on any one subject until every member wishing to speak shall have spoken. shall 2.8 ~Y.~gns The City Mana er o attend g or Actin C it * it all 9 Man y r meetings a e of 9 + the may make Council unless y ke recommendations excused. He or she t to the Council and s aka art hall have no part in all discussions of the Council, but shall have n to vote. (Charter, Section 5.03 (d)) o 2.9 The City Attorne or Actin Attorney, shall be available upon request for all meetings ofCthe IF Council unless excused and shall, upon r st either written or oral, on questions of elaaw.~ThevCity Attorney shall act as the Council's parliamentarian. { 2.10 City Secre The City Secreta or Actin C secretary, shall attend IAILY it all meetings of the Council unless excusedy ; and shall keep the official minutes and perform such other duties as may be requested of him by the council. 2.11 Officers and Emo ; City, when requested by the City Manager, off icer or shall attendl ny meeting of the Council. If requested to do so by the City v'!•^.+ger, such employee may present information relating to ma..Lurs before the Council. 2.12 Rules o_ A These rules govern the the Council in all cases proceeds e the most , except that where these rules g of recent Edition of Roberts Rules of Orderrevised ishall govern. PAGE 2 i 1 ti , . 1 I w K ' 4QendaNo 9y - 331 I t 4gendalterq~s 3.$ ~y 2913 $U3D8ng{ph °f~ Of these rules not by the : An governed by the City Charter or Code mayvbeitemporarily suspended affirmative vote of four members of the Council. The vote on any such suspension shall be taken by yeas or nays and entered into the minutes of the Council. rul 2.14 Amendment of Ruin . These rules may be amended, or new es adopted by the affirmative vote of four members of the Council, provided that the proposed amendments or new rules shall have beer: introduced before the City Council at a prior Council meeting. 3. 0MLW_SQNx= 3.1 CouaaLjRtmj2j : (a) During Council meetings, Councilmembers shall preserve order and decorum and shall neither by conversation or otherwise delay or interrupt the proceedings nor refuse to observe the rules of the Council. (b) A Couneilmember, once recognized, shall not be inter- rupted while speaking unless called to order by the Mayor or presiding officer, unless a point of order is raised by another member or the parliamentarian, or unless the speaker chooses to yield to questions from another member. If a Counoilmember is jI ' called to order while he is speaking, he shall cease speaking f imediately until the question of order is determined. be in order, he shall be if ruled to i in order he shall remain silent permitted halalter proceed. hisfremarks so snto t ~I h { comply with rules of the Council. v j.2 ve aP . (a) Members of the Administrative staff and employees of the city shall observe the same rules or procedure and decorum applic- able to members of the Council, and shall have no voice unless and until recognized by the Chair. r. (b) While the presiding officer shall have the authority to preserve decorum in meetings as far es staff members and City employees are concerned, the City Manager also shall be responsible ' for the orderly conduct and decorum of all City employees under his direction and control. P; (c) The City Manager shall take such disciplinary action as may be necessary to insure that such decorum is times by City employees in council meetings. Preserved at all I I PAGE 3 l +genda 40 qN ' 0 31 4gam}alte~? ~ 5 ~atn q-~o-9~ ,A All remarks and questions addressed to the Council shall be addressed to the Council as a whole and not to any individual memt~qr thereof. (e) No staff member, other than a staff member having the floor, shall enter into any discussion either directly or indirect- ly without permission of the presiding officer. 3.3 Citizens: (a) Citizens are welcome and invited to attend all meetings of the Council, and will be admitted to the Council Chamber up to the fire safety capacity of the room. (b) All citizens will refrain from private conversations in the Chamber while the Council is in session. (c) Citizens attending Council meetings shall observe the came rules of propriety, decorum, and good conduct applicable to the administrative staff. Any person making personal, impertinent, or slanderous remarks or who becomes boisterous while addressing the Council or while attending the Council meeting shall be removed I' from the room if the Sergeant-at-Arms is so directed by the presiding officer, and such person shall be barred from further audience before the Council during that session of the Council (d) Unauthorized remarks from the audience, stamping of 1 feet, whistles, yells, and similar demonstrations shall not be t~Jl permitted by the presiding officer, who shall direct the Sergeant- at-Arms to remove such offenders from the room. in case the presiding officer shall fail to act, any member of the Council may move to require him to act to enforce the rules, and the affirma- tive vote of four (4) members of the Council shall require the s presiding officer to act. y (e) No placards, banners or signs of any kind will be permitted in the Council Chamber except exhibits, displays and visual aids used in connection with presentations to the Council I provided that such exhibits, displays and visual aids do not i disrupt the meeting. 3.4 EAt4Lgement: The City !tanager, in the absence of a designated law enforcement officer, shall act as Sergeant-at-Arms for the Council, and shall furnish whatever assistance is needed to enforce the rules of decorum herein established. 3.5 Seating rr gement: The City Secretary, City Manager and City Attorney shall occupy the respective seats in the Council Chamber assigned to them by the Mayor, but any two or more members of the Council may exchange seats. PAGE 4 Yp 1ykN f ; 4 15. . , m s r .t b 1 WWII o S/ ~aendanent,tel_s4 4. TYPES OF XNETINGO J~F 4.1 Regular Meetinog: The Council shall meet at seven o'clock p.m. on the first and third Tuesday of each month or at any other times set by the Council, unless postponed or canceled for valid reasons. All regular meetings of the Council will be held in the Municipal Building at 215 East McKinney Street, or such location as the City Council may by motion, resolution or ordinance designate. 4.2 Special Meetings: Special meetings may be called by the Mayor, the City Manager, or by any three members of the Council. The call for a special meeting shall be filed with the City secretary in written form, and he or she shall post notice thereof as provided by law. 4.3 Workshoa Meet{nc:s: Workshop meetings or work sessions may be called using the same procedure required for special meetings. (See Sec. 4.2) The purpose of the workshop meeting is to discuss or explore matters of interest to the City, to meet with a City Board, Commission, or Committee Members, City staff or officers of civic organizations, governing bodies or itdividuals specifically invited to the session by the Mayor, Council or City h } Manager. These meetings are informational and normally, no final action shall be taken unless the posted agenda indicates otherwise. Citirons or other interested persons attending the work session k will not be allowed to participate in the session unless invited to do so by the Mayor. Citizens should be advised of the nature of 1 the work session and that their input may be received and consid- ered at a regularly scheduled council meeting where the agenda pro- video for final action to be taken on the matter. The purpose of this procedure is to allow the citizens attending the regular meeting the opportunity of hearing the views of their fellow citizens in a more formal setting. Any citizen malt supply the city a Council a written statement or report regarding such citizen0s s opinion on a matter being discussed in a work session. If the Mayor invites citizens to participate in a work session, their participation will cease at the point the mayor closes the session ? to public input to allow the Council to give City staff direction as to needed information for th+ masible future meeting without distracting comment from the audLence, r 4.4 bneraenc Meetinaa• public necessity, which shall be Iexpressedfinmthee notice of gthe meeting, an emergency meeting may be called by the Mayor, the City, Manager or by three members of the Council, and it shall be suf- ficient if the notice is posted two hours before the meeting is convened. PAGE 5 ,y 7 1 f ~ ~ tl S +ger~daNo. 9'Y 4genlal(en5._ _ Ogre b~ I# 4.5 F.aan++*ive Meetings: The Council may meet in an execu- tive meeting or session pursuant to the requirements of the Texas Open Meetings Law, Chapter 551, TEX. GOVT CODE ANN. (Vernon's 1994) 4.6 a°~°eapd Meetings: Any meeting of the Council may be recessed to a later time, provided that no recess shall be for a longer period than until the next regular meeting. 4.7 K0t gg of Meetings: The agenda for all meetings, including Council Committee or Subcommittee meetings, shall be posted by the City Secretary on the City's official bulletin board 1 and notice of all meetings shall be given by the City Secretary pursuant to the requirements of the Texas Open Meetings Law, Chapter 551 TEX. GOVT CODE ANN. (Vernon's 1994) 5. eeearDINO OFFICER AND QQTIlLS 5.1 Presiding officer: The Mayor, or in the absence of the Mayor, the Mayor Pro-Tem, shall preside as chairman, or presiding officer at all meetings of the Council. In the absence of both the Mayor and Mayor Pro-Ten, the Council shall elect a temporary presiding officer. (Charter, Section 2.03) 5.2 Call to order: The meetings of the Council shall be called to order by the Mayor, or in his absence, by the Mayor Pro- i TEM. in the absence of both the Mayor and the Mayor Pro-Tom, the meeting shall be called to order by the City Secretary, and a temporary presiding officer shall be elected as provided above. j 5.3 Pr stio~ oP orders The presiding officer shall preserve order and decorum, and confine members in debate to the question under discussion. The presiding officer shall call upon the Sergeant-at-Arms as necessary to enforce compliance with the rules contained herein. 5.4 Points of Order: The presiding officer shall determine all points of order, subject to the right of any member to appeal If any appeal is taken, the question shall be, the Council. to th "Shell the decision of the presiding officer be sustained?" if a majority of the members present vote "NO", tha ruling of the chair is overruled= otherwise, it is sustained. 5.5 Questions to be Stated: The presiding officer shall state all questions sutmitted for a vote and announce the result. h roll call vote shall be taken upon the request of any member, and upon the passage of all ordinances and resolutions. 5.6 Substitution for Presiding Officer: The presiding officer may call any other member to take his place in the chair, such substitution not to continue beyond adjournment. PAGE 6 Y 'f rl' ' t r 4flan0aitsr►r w s a oate 9 aan-94 G q 14 4.5 rvncutiye Meetings: The council may meet in an execu- tive meeting or session pursuant to the requirements of the Texas Open Meetings Law, Chapter 551, TEX. GOVT CODE ANN. (Vernon's 1994) 4.6 Reggesed Meetings: Any meeting of the Council may be recessed to a later time, provided that no recess shall be for a longer period than until the next regular meeting. 4.7 No"^^ ^f HeAti Q1 The agenda for all meetings, including Council Committee or Subcommittee meetings, shall be posted by the City Secretary on the City's official bulletin board and notice of all meetings shall be given by the City Secretary pursuant to the requirements of the Texas open Meetings Law, Chapter 551 TEX. GOVT CODE ANN. (Vernon's 1994) S. sasDI esrrIpER A1tD tJQTIE® i 5.1 12residinq offiS~Ls The Mayor, or in the absence of the mayor, the Mayor Pro-Ten, shall preside as chairman, or presiding officer at all meetings of the Council. In the absence of both the Mayor and Mayor Pro-Tom, the Council shall elect a temporary presiding officer. (Charter, Section 2.03) 5.2 Call to Qrders The meetings of the Council shall be called to order by the Mayor, or in his absence, by the Mayor Pro- Tem. In the absence of both the Mayor and the Mayor Pro-Tom, the meeting shall be called to order by the City Secretary, and a temporary presiding officer shall be elected as provided above. 1 5.3 praervatiga of order: The presiding officer shall i J preserve order and decorum, and confine members in debate to the I question under discussion. The presiding officer shall call upon the Sergeant-at-Arms as necessary to enforce compliance with the k rules contained herein. 5.4 YQiatA_4LOrder: The presiding officer shall determine all points of order, subject to the right of any member to appeal to the Council. If "Shall the decision ofnthe appeal officer h be sustained?". If be, majority of tLa members present vote "No", the ruling of the chair is overruled; otherwise, it is sustained. 5.5 Qyestion to Stag: The presiding officer shall state all questions submitted for a vote and announce the result. A roil call vote shall be taken upon the request of any member, and upon the passage of all ordinances and resolutions. a 5.6 ~ubstitutiol for Presiding Officers The presiding officer may call any other member to take his place in the chair, such substitution not to continue beyond adjournment. 4 'PAGE 6 e k 1 1 ~endeNti 9__ f Agenda iter~~ 7 61 rJ 5.7 511 for R-~e,~„. The presiding officer may call for a recess of up to fifteen (15) minutes at regular intervals of approximately one hour at appropriate points in the meeting agenda, or if requested by any two members. 6. ORDER 0! Malm" 6.1 Agenda: The order of business of each meeting shall be as contained in the agenda prepared by the City Manager. The agenda shall be a listing by topic of subjects to be considered by the Council. Placement of items on the agenda shall be governed by this Section and Section 6.3; provided that if a Councilmember has an "emergency" item that the Councilmember believes should be placed on the next regular or special meeting agenda, the placement must be approved by two members of the Agenda Committee. Conduct of business at special meetings and Council committees and subcom- mittees will likewise he governed by an agenda and rules of pro- cedure contained herein. 6.2 Pledge of AYlegiance= Each agenda shall provide for the recital of the "Pledge of Allegiance" attheregularly scheduled city council meetings. r 6.3 PrS=+entat one by Me bars of++*+~+ + + The agenda shall s provide a tire when the Mayor or any Councilmember may bring before the Council. any business that he feels should be deliberated upon by the Council. These matters need not be specifically listed on the agenda, but discussion and formal action on such matters shall be deferred until a subsequent Council meeting. Any member may j suggest an item for discussion at the next work session. The City Manager or city staff shall only respond preliminarily on this item at the work session. If the City council believes the item re- quires a more detailed review, the Council will give the City Man- j agar or City Staff direction to place the item on a future regular meeting agenda and advise staff as to the background nterials to € be desired at such meeting. i 6.4 Presen ation by C{*izQ++e: (a) An place a subject on the Council agenda at regular City iCo ncil meetings shall advise the City Manager's office of that fact and the specified subject matter which he desires to place on the agenda no later than 5:00 p.m. Wednesday prior to the Council meeting at which he wishes the designated subject to be considered. (b) Any person who wishes to address the Council regarding an item that is on the Council's agenda for a regular or special meeting, shall complete a "request to speak" form asking to speak regarding the item and return it to the City Secretary before the Council considers the item. The Mayor will call upon the citizen to speak for no longer than three (3) minutes as that particular agenda item PAGE 7 s I ~gerdaNn.~y o 3 f x A~anda~terR,~ 5 [ate 9-a0 -g4 8e~ 14 is considered by the City Council. T The provisions public hearing ran graph do not apply to persons appea ubla pub response to an official agenda notice or pication. Any person who wishes to address the Council at a public ( turn it aring shall complete a "regcestspeak" form will he the city Secretary before the applicable call upon the citizen to speak for no longer than five (5) minutes. 6,5 Times W Speakers before the council are requested for fore which to limit their remarks nono five -public( hearing agenda exce citizens speaking minutes or less. presen':ations shall be limited to three (3) 6.6 gX - - - „},}i ns by City Manager: Matters requiring the Council's attention or of which communicatihave to fthe the deadline for delivery City Manager. If formal Council may be presented orally by the Y Council if the provisions subject tthe Te xas Open Meetings Law may havet only been eatiefied. a F Proclamations: The agenda may provide 6.7 Y a tine or the a:~d pr*sentaproclamations upon the presiding officer may activity or request of citizens. Proclamations may encompass any Y theme except that proclamations with a theme eligious or resented. Moreover, proclamationsrshall in nature shall not be e presented. not be used for any commercial or advertising purpose. ...,na•,ci REAOLp?IOl1A. 11m Y~'r'I s i L_J 7.1 All mayont, d by to proper Council inlprinted or typewritten tions shall bs p roper motion, aaend any ordinance or form. The C ou noil "on resolution presented to it and direct that the amended ordinance be } placed on the next Council Agenda for adoption. reso 7.2 }}nrnmV t Ancrove: All ordinancxoved aslteiform and contracts ments there o, rneY orhhelsthaallpfile his written and legality byy opinion on the legality of such ordinance, resolution or contract prior to submission to the Council. (Charter, Section 6.02). ordinan es and Resolutigw: The City 7.3 Manager shall prepare copies of all proposed ordinances and resolutions for distribution to all mentors of the Council at the meeting at which the ordinance or resolution is introduced, or at as expedient. such earlier time PAGE B %;i Y B 4gendaNo 9 y ' a 31 Agendahen_L 5~ o~ cite g • ~ o - ~k 7.4 Recording of Votes: The yeas and nays shall be taken upon the passage of all ordinances and resolutions and the vote of each member shall be recorded in the minutes. (Charter, Section 2.06 (b)). 7.5 Majority Vote Reg red: An affirmative vote of four (4) members is necessary to repeal any ordinance or take any official action in the name of the City except as otherwise provided in the Charter or by the laws of the State of Texas. (Charter, Section 2.06). 7.6 Demand for Roll Call: Upon demand of any member, the roll shall be called for yeas and nays upon any question before the Council. It shall not be in order for members to explain their vote during the roll call. 7.7 Personal PriyJ1M: The right of a member to address the Council on a question of personal privilege shall be limited to cases in which his integrity, character, or motives are assailed, questioned, or impugned. 7.8 assents and Protests: Any member shall have the right to express dissent from or protest against any ordinance or reso- lution of the council and have the reason therefore entered upon f the minutes. such dissent or protest may be filed in writing, and f presented to the Council not later than the next regular meeting i following the date of passage of the ordinance or resolution { objected to. 7.4 VotingRogILL : No member shall be excused from voting except for lack of information and except on matters involving the consideration of his own official conduct, or where his personal 1 ( interests are involved, and in these instances he or she shall abstain. Any member prohibited from voting by personal interest shall announce at the commencement of consideration of the matter and shall not enter into discussion or debate on any such matter and shall leave the meeting room. The member having briefly stated the reason for his request, the excuse from voting shall be made without debate. 7.10 9rder of 9rac..ie~~~ of Motions: motions shall have priority in the order indicateds The following 1. Adjourn (when unqualified) and is not debatable and may not be amended; F. 2. Take a recess (when privileged); 3. Raise a question of privilege; 4. Lay on the table; PAGE 9 nl , ~ '~y - - rrYlrsr Y d 1 • L I t 1 AoendaNo A9endaite ru" care q-ao`4~ ' r0 c~ J4 5. Previous question (2/3 vote required); 6. Limit or extend limits of debate (2/3 vote re- quired); , 7. Postpone to a certain time; 8. Commit or refer; 9. Amend; 10. Postpone indef.tnitely; 11. Main Motion. (b) The first two motions are not always privileged. To adjourn shall lose its privilege character and be a main motion if in any way qualified. To take a recess shall be privileged only when other business is pending. (c) A motion to adjourn is not in order: 1. When repeated without intervening business or dis- cussion; 2. When made as an interruption of a member while speaking; 3. While a vote is being taken. ' i 1 (d) Can be amended - others cannot be amended. (3) A motion to amend shall be undebatable when the question to be amended is undebatable. 7.11 Reconsideration: A motion to reconsider any action of the Council can be made not later than the next succeeding off ioial meeting of the Council. Such a motion can only be made by a member E who voted with the prevailing side. It can be seconded by any member. In order to comply with the Texas Open Meetings haw, any Counoilmember who wishes to make such a motion at a meeting sue- ceeding the meeting where the action was taken shall notify the city Manager to place the item for reconsideration on the Council agenda. No question shall be twice reconsidered, except by unanimous consent of the Council, except that action related to any contract may be reconsidered at any time before tt.e final execution is thereof. A matter which was not timely reconsidered in the manner provided by this section or was reconsidered but the action originally taken was not changed by the Council cannot be reintro- duced to the Council or placed on a council meeting agenda for a period of six (6) months unless this rule is suspended as provided for in these Rules of Procedure. PAGE 10 4' i '-7 +i vndaNo q I ageodaale )ale ,q -a_-_-°- y4 - ,r &j ty 7.12 The Previous Question: When the previous question is moved and seconded, it shall be put as follows: "Shall the main question be now put?". There shall then be no further amendment or debate; but pending amendments shall be put in their order before the main question. If the motion for the previous question is lost, the main question remains before the Council. An affirmative vote of three-fifths of the Council shall be required to move the previous question. To demand the previous question is equivalent in effect to moving "that debate now cease, and the Council immed- iately proceed to vote on the pending motion". In practice, this is done with the phrase "Call for the Question", or simply aaying "Question". 7.13 Withdrawal of Motions: A motion may be withdrawn, or modified, by its mover without asking permission until the motion has been stated by the Presiding officer. If the mover modifies his motion, the seconder may withdraw his second. After the question has been stated,'the mover shall neither withdraw it nor modify it without the consent of the Council. The subject different from that under consideration shall be admitted under 1 color of amendment. A motion to amend an amendment shall be in order, but one to amend an amendment to an amendment shall not be ' in order. R 7.14 Appropriations of Money: Before formal approval by the Council of motions providing for appropriation of money, informa- tion must be presented to the council showing purpose of the ap- propriation. In addition, before finally acting on such an ap- propriation, the Council shall obtain a report from the City Manager as to the availability of funds and his recommendations as to the desirability of the appropriation. 7.15 Transfer of Appropriations: At the request nf the City Manager, and within the last three (3) months of the budget year, the Council may by resolution transfer an unencumbered balance of an appropriation made for the use of one department, division, or purpose; but no transfer shall be made of revenues or earnings of any non-tax supported public utility to any other purpose. 8. CREATION OF COQ ITTEEB._ EOBRDB M CONNISHOMe 8.1 Council Committees: The Council may, as the need arises, authorize the appointment of the "ad hoc" Council commit- tees. Any committee so created shall cease to exist upon the accomplishment of the special purpose for which it was created or when abolished by a majority vote of the council. 8.2 Citizen boards. Commissions. and Committees: The Council may create other Committees, Boards and Commissions to assist in the conduct of the operation of the City government with I PAGE 11 i ~genJaho ~i~~~ ~gendaltem s a tnte _ 9 -a o_94 _ such duties as the Council may specify not inconsistent with the City Charter or Code. Memberships and selection of members shall be as provided by the Ccuncil if not specified by the City Charter or Code. Any Committee, Board, or Commission so created shall cease to exist upon the accomplishment of the special purpose for which it was created, or when abolished by a majority of the vote of the Council. No Committee so appointed shall have powers other than advisory to the Council or to the City Manager, except as otherwise specified by the Charter or Code. 8.3 appointments: (a) Individual City Councilmembers making nominations for members to citizen boards and commissions will consider interested persons on a citywide basis. (b) The City Council will make an effort to be inclusive of all segments of the community in the board and commission appoint- ment process. City Councilmembers will consider ethnicity, gender, socio-economic levels, and other factore. to ensure a diverse representation of Denton citizens. i (c) The City Council will take into consideration an individ- ual's qualifications, willingness to serve, and application information in selecting nominations for membership to each board and commission. (d) In an effort to ensure maximum citizen participation, j E City Councilmembers will continue the general practice of nominat- ing new citizens to replace board members who have served three consecutive, V 11 terms on the same hoard. (e) Each City Councilmember will be responsible for making I nominations for board and commission places assigned to his, which j may correspond to i:he City Councilmember's place. Individual City Councilmembers will make nominations to the full City Council for the governing body's approval or disapproval. r 8.4 Rules of Procedure: Board and Commission members shall comply with the provisions of Article III of Chapter 2 of the Code j of ordinances. Each Board shall be provided a copy of these rules of procedure and each advisory board shall adopt rules of procedure governing the operation of its board, incorporating Sections 2, 3, t 5, and 7 hereof insofar as is possible. t; 9. VO'lisi RZOVIRRD " Questions on which the voting requirement is varied by the Charter, State Statues and these rules are listed belows PAGE 12 ~t i k R ` / Agenda No ,2.1 -.0 3 Agendalte lets 'I-2.6-9y / 3 a! Iy 9.1 Charter and State Statutory Reauirements: 1 (a) Charter AmendMent - Five Votal: Ordinances submitting proposed Charter amendments must be adopted by a two-thirds vote of ' the Council. (Article XI, Section 3, Texas Constitution and Article 1165, Revised Civil Statutes). For a seven member Council, this means five members must vote affirmatively. (b) wing Taxes - Five Votes: Ordinances providing for th^ assessment and collection of taxes require the approval of two- thirds of the members of the Council. (Article 1033, Revised Civil Statutes). (c) Changing Paving Assessment Plans - Five Votes: Changes in plans for paving assessment require a two-thirds vote of the Council. (Article 1105b, Section 10, Revised Civil Statutes). j (d) Changes in Zoning Ordinance or Zoning Classifications; In cases of a written protest of a change in a zoning regulation or zoning classification by the owners of twenty (20%) percent or more either of the area of the lots included in such proposed cha.ige, or of the lots immediately adjoining the same and extending two hundred feet (2000) therefrom, such amendment shall not become effective except by the favorable vote of three-fourths (3/4) of all members of the City Council; six (6) votes of the City Council is required to override the decision of the Planning and Zoning I Commission that a zoning change be denied. 10. RULRB BUSPUSIOM 10.1 Suspension of Rules: Any provision of theso rules not governed by the City Charter or Code may be temporarily suspended by a majority vote of the Council. The vote on any such suspension shall be taken by yeas and nays and entered upon the record. 11. BEVERABILITY CLAUSE That if any section, subsection, paragraph, sentence, clause, phrase or word in this ordinance, or application thereof to any z, person or circumstances is held invalid by any court of competent t jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance, and the City Council of the d City of Denton, Texas, hereby declares it would have enacted such ,r. k remaining portions despite any such invalidity. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR PACE 13 'LC e J r R ~gen4aNo 9 y - 0 3 =i 4geada~tei►t~5 'Ate 9-au-94 ATTEST: JENNIFER WALTERS, CITY SECRETARY i } BY: APPROVED AS TO LEGAL FOR14: DEBRA A. DRAYOVITCH, CITY ATTORNEY i BY:_ , It y1 f ± 1 I ear ,~ilr t y~j~ ~ 1 A t ' I n N 3 r ° 1 r ' x PAGE 14 ~ . tit r WITYM ==COUN+ I , k • V 41 M e r r i f vr..rn DATE: Septem er a ~iY COUNCIL REPQ~IT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager ? S SUBJECT: ESTABLISHMENT OF A CITY COUNCIL SUBCOMMITTEE TO REVIEW THE r HOTELIMOTEL OCCUPANCY TAX CONTRACTS 3 i RECOMMENDATIQN: Staff recommends the development of a City Council subcommittee I to review and negotiate a!I agreemerts with hotellmotel occupancy tax recipients. BACKGROUND: On March 31, 1995 all of the e•tisting contracts with hotellmotel tax q recipients will expire (see attachment). All of the contracts, excluding revisions, originally became effective in March of 1990 follcwing negotiations between the City Council subcommittee and the recipients. The subcommittee was made up of two City Council members. The City Attorney and Executive Director of Finance served as staff support for ; the subcommittee. To negotiate the contracts with the current hotel/mote', tax recipients end review requests from other agencies, we suggest that the City Council, again, establish a Council s. subcommittee. We recommend that both the City Attorney and the Director of Treasury Cnerstions work with the City Council subcommittee as support staff. $ Currently, there Is at least one needed revision to the contracts that is necessary because of a change in the state statutes. The statutes now requires the sub,-1eis.;ion of quarterly 2 pe+formance and expenditure reports by hotellmotel tax recipients. s ~ tf• I PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: Both the City Attorney's office and j J the Treasury Department, which collects and disburses hotel occupancy taxes, will be ; effected by the above recommendation. FISCAL IMPACT: There Is no fiscal impact associated with the above recommendation. Respe Ily submitt, 'it r ti+ Lloyd V. Harrell `r•~ K ` City Manager " z n.r..a br. 3 LL z i~E ~ ~ ~ sp ! APOM4 n ~ D "X x& 4 i I } ~ Ws. ore f . /flifLV~ q aNo 9-031 Apendalt W'° # 3 } LALOR FUND RECIPIENTS HOTEL PERCENT CONTRACT ! TAX OF TOTAL EXPIRATION y A01+v :Y ALLOCATION ALLOCATION DATE p visitorelConvantion Bureau 2.85% 40.7142% 03131195 GDAC 1.00% 14.2857% 03131/98 Civic Center 0.9436% 13.4800% NIA Denton County Historical Museum 0.836% 11.9428% 03131/95 i Denton County Historical Foundation 0.114% 01.8285% 03/31196 North Texas State Fair Association 0.96% 13.6714% 03131195 Hotel/Motel Tax Reserve 0.3064% 04.3771% N/A 7.00% 100% i i r. '1{t r., 5 r j l ~ ~ 1 . T. Y- f f~ 1i " At ~.P is . Y. l 1•. - - ITY T COUNCIL Of D r ~ yr 4 p S 0 0 41 • y Ppm. 4♦ fra~ i r s ~¢Nbi1~lA ' ~ OeRA G 1D CITY of DENTON, TEXAS MUNICIPAL BUILDING I DENTON, TEXAS 762011 TELEPHONE (817) 5WW9 Office of the City Secretary ell M E M O R A N D U M Mayor and Members of the City Council TO FROM: Jennifer walterst City Secretary DATE: September 15, 1994 RE; Agenda Item WS f4 The following is a list of preferences indicated by council Members for various Council committees. Mayor Castleberry Agenda committee Audit Committee Economic Development Committee ~ Mayor Pro Tem Brock Economic Development Committee Council Member Chew Preference not indicated Council Member Cott Audit Committee Investment Committee " Council Member Miller Preference not indicated enda Council Member Perry Ecoo nomicoDevelopment Committee r' F ~ ~ rr Council Member Smith Audit Committee Y Ire Municipal Court Advisory Committee n X11'' s r!! 7 y, e a tern . I ty S stagy r f r 1 1. ir. ~..w.a., r Yt~Q4y~7q~+ ?s• Y r_ x , I .uvw City Council Committee AffilitiQn@17218__9 -fie - YY AGENDA COMMITTEE Council Member Perry Mayor Castleberry AUDIT CONKITTEE Council Member Smith Mayor Castleberry Council Member Cott JW 4MIC DMLOIill_ COXHITTEE Council Member Perry Mayor Castleberry I1fVE®T1 M POLICY COXHITTIH Council Member Cott MXOIPAL COURT ADVISORY COMMITTEE/ OffMLE TASK FORCE LIAZOOK81 MICIPXL COURT OF RECORD r• Council Member Chew Council Membar Smith Council Member Miller YIBION FOR DM MN - 218T CRRTORY j t r Council Meager Miller t Mayor Pro Tea Brock I S r S CMS, ky I _ ,fT k~ v .j AIQ #j ACC0O114 ; j 1 t .a,e 11 11 j „f } - - - - - - - - - - - - - - - =CI~Y~ 1 IICOUNCI i { , i 1 of ofN t O O y ~ ~ G TT10 AQAAdAHO A(~At►d,311 - D- CITY OF DENTON CITY COUNCIL MINUTES ~R9 f _I y/ JULY 19, 1994 5:15 n into the Executive in the Civil Defese Roomon Tuesday, July The Council 1994, at convened 19, PRESENT: Mayor Castleb Perry, Mayor Pro Te miBhck; Council Members Chew, ABSENT: None 1. The Council convened into Executive Session to discuss the following: A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 1. Considered claim against GTE for payment of franchise fees. B. Real Estate Under TEX. GOVT CODE Sec. 551.072 1. Considered acquisition of real property near the Spencer Water Treatment Plant. C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 in t e City CouncilCh-imbers. Tuesday, July 19, The 1994 Cat n6i00 prime Session PRESENT: Mayor Castleberry; Mayor Pro TSmiBrock; Council Members Chew, Cott, Perry, Miller and ABSENT: None } 1. The Council had a presentation and di3cussion of the 1 ! Hotel/Motel Tax Recipients budgets by the Denton County Historical Denton FaMuseum, the Greater ir Association. Texas Historical dCouncil the Denton and the North County Arts Leon Callahan, Vice Chairman of the Denton County Historical Foundation, stated that the budget being presented was approved by the Board of Directors. An audit of the previous nine months of the budget was also presented. Callahan stated that the Denton County Historical Foundation was attempting to get their budget year on line with the City, budget year. Currently, their fiscal year started on January lot. Callahan stated that the budget fulfilled the obligation required by law for use of Lalor money. Many historical projects within the City of Denton were ongoing and funds were committed to projects underway at the current time. tThe he current Historical Foundation budget was slightly more than previous year'a because many more people were spending the night in Denton and quarterly funds had increased. (I ilk ' r -1 ' a d ~ AgendaNa I City of Denton City Council Agenda Agendahe July 19, 1994 Date 9 - a OOQ, Page 2 ,a -1 q1 A number of historical marker applications were pending in the city. Last year, two markers were dedicated in the city limits, one at the historical building on the UNT campus and the other was the old 1936 mcnument marker which was moved from the highway and placed on the Courthouse-on-the-Square lawn. Immaculate Conception Catholic Church on North Elm had received notice of approval for a Texas historical marker which would be placed ~i. 'he church lawn. Several churches in the City of Denton were working on their histories with the intention of applying for historical markers and part of the Foundation's money was set aside for assisting in paying for the markers at approximately $150 each. Lalor funds allowed many volunteers to work toward historical preservation in the city. Callahan stated that the Foundation was involved with attempting to gain a grant from the Department of Transportation to put a sprinkler alarm system in the Courthouse-on-the-Square. The cost of the sprinkler system would not exceed $150,000, and the Foundation had underwritten the .;oat of specifications at a cost not to exceed $15,000. The Foundation was also in the process of publishing the IOOF cemetery census book for the City of Denton which would be used for genealogical research. The All War Memorial fund was ongoing and presently approached $30,000 in collections. Callahan stated that the Foundation intended to complete the All War Memorial project in the next eighteen months. The Foundation shared with the Historical Museum and others cooperative advertising to promote tourism in Denton. The Foundation had also furnished materials to libraries around the County for children and teachers to use. Council Member Miller questioned whether other than the restricted support of the All War Memorial and in-kind services from the County, the Foundation was dependent upon Lalor funds for their operation. i Callahan stated that monies were received from other places, but the majority of cash money did come from Lalor funds. Some cash for education of staff was received from the County as well as in- kind services. Council Member Smith questioned how much in actual dollars was the budget request increasing. Callahan stated that last year's budget was approximately $8,800 the current year request was $10,200. Norma Gamble, Director of the Denton County Historical Museum, stated that the Museum relied on a number of volunteers to do b. everything at the Museum. Changes in the last year at the Museum },a made the entire Museum ADA accessible. The volunteers preserved sa ; ~ j i i 1 y iendaNo -r-- Agendelerr~.5..... Date ,~.~.ra,...0 q City of Denton City Council Agenda July 19, 1994 ;31 Page 3 1 Denton County's heritage and allowed the o u1994 and wouldtstriva a.m. Monday through Friday since January to be open at 10:30 a.m, on Saturday instead of 1:00 p.m- Janet Harreld, Executive Director of the Greater Denton Arts council 207 S. Bell, stated that the new year would be a transit i onal year for the GDAC in many ways. The audit for the 94 construction provided for a lot of activity. fiscal year was scheduled to be done in August and would be provided to the Council upon completion, The Hotel/Motel Tax was specified almost entirely for salary and personnel expenses. The GDAC had an exceptional year in fiscal year 94 in terms of arant subgranting. The GDAC had allocated $29,915 to the affiliate arts organization which was a record. That money was not allocated in the next budget year, but GDAC would be attempting to find the funds CampusfTheateraconstructiontwas3estimated tort ke 207tdays. the Ca p Bob Powers, 109 Kings Row, Vice President of the North Texas State Fair Association, stated that the budget was much the same as the was with past except for one item. The fairgrDunds stet do y atr every year Fair Hall used for many things. Power improvements were made to the Fairgrounds. wefo a last Nnew ew paving le last year new built and d reatrhome were bui Po ed around the main bandstand. Powers state here were install ac bleachers f ~ that future improvements included a roof on Fair Hall and rcial installation of insulation andpanelling tin the tcomme he building exhibit II building to improve air flow an temperature improvement would also assist temperature control for events in the winter months. 2. The council received a report a ld atdiscussion regarding review of the Denton Central Appraisal budget. a Joe Forsythe, Denton Central Appraisal District, presented the County wouldbed losing eon budget t hinCouncil sou hernigparthof thethat the office positions would be t ~ P October 1. As a result, two full time os eliminated effective January 1 Another change was in the building d out !f, maintenance area maintenance. D Thad he proposedebudget eliminated r; service and grounds the ccn full time employee to perform the tract and provided for a w, employee. The proposal would change the number of full time 48 as employees in the proposed budget to 47 instead of merit i crease ? current budget. Salary undresses were proposed at a ' 2 k. The DCAD would add some part time employees in some of of 2 i The net increase in the budget over last year was . the departments. tiro Ia ~ L' I ~gen4a No ~ y - 0 31 Ag6nt~alteR~~s City of Denton City Council Agenda 9_a o ~y July 19, 1994 Date Page 4 y N 1 approximately $40,000. Forsythe called Council's attention to page four which had a schedule which reflected an assumed inflationary growth rate in the County. The DCAD faced a continual growth situation of approximately Sic. The budget held the line at the current time but Forsythe stated it would be hard to serve the jurisdictions and the public well in the future. Forsythe stated i that there were several thousand new properties to address during i ? the year without an increase in budget. The DCAD had stretched their resources and the Board worked hard to hold the line which it felt was what the governing jurisdictions had requested. Council Member Cott questioned the statement that growth was somewhat out of their control as far as cost control.. Forsythe stated that he was referring to the growth of number of accounts which DCAD had to serve without increase in personnel. He stated that the Tax Code decreed that at least every three years they had,to re-appraise everything. The State came in every year and did a ratio study for every category of property, such as residential, commercial,' personal property, land, etc, and if a problem was noted, it was worked on to keep the values at market. Council Member Cott asked if the DCAD was allowed by law to plan beyond one year. Forsythe stated that the DCAD could do very little to plan for the future. Budgets were annual, based on what could be passed at that time. The DCAD had nothing to issue debt against and had to fund , long term debt out of current operations. c Council Member Cott questioned if the DCAD could issue debt of any kind. j Forsythe stated that Tax Code did not is-Aicate such. City Manager Harrell endorsed the conservative budget brought forth by the DCAD. The amount the City of Denton would be assessed for the support of the Appraisal District was actually lower than what was projected. A side benefit the City received from 1/2 cent sales tax was that the assessment the City received from the Appraisal District was tied back to the actual tax levy being received by the jurisdiction. As the city property tax went down, savings District the city's d the City proportional would ralize a Appraisal in s the next would go down an budget year. -r J, a , by M i rf k ~~:r i J y • Y 1 ! I ABendaNo~ H'o3 City of Denton City Council Agenda Agendalt 5 July 19, 1194 Date 9-as-4'4 Page 5 5 ~ j q1 3. The Council received a report regarding an early warning system. The item was considered later in regular meeting The next item was considered out of order. 4. The Council held a discussion xegarding participation in the } North Texas Commission. Betty McKean, Executive Director for Municipal Services/Economic Development, stated the original focus of the North Texas Commission was to promote the Dallas/Fort Worth International Airport. Over the last 10 to 15 years, the NTC had evolved to include several other critical area issues. The NTC dealt with major national and international marketing campaigns and sponsored international marketing exhibitions. Over the last few years, the NTC had become a regional Chamber of Commerce and formed a linkage between Dallas/Fort Worth and Denton. Denton benefited because of Denton'a involvement and the imaging in marketing materials the NTC prepared. McKean stated that the City, Chamber or a combination thereof, had been members since 1977 and the City currently paid dues out of the Utility Department Economic Development fund. McKean stated that Denton's participation had been very successful and Denton received a lot of return on the investment in the NTC in the form of access to the technical data bases and technical support from the NTC staff. She stated it was critical for Denton to be involved in an organization whose objective was the -J furtherance of regional cohesion and unity. The background materials provided a history of previous discussions. The NTC membership was made up of not only cities, universities, but also private sector businesses. Council Member Cott stated that he agreed that Denton should be a member of NTC. However, ,'ze suggested the City should be cognizant of what the City wab looking for and what other members were looking for. Cott stated that competition was not going to be friendly no matter what the history had been. Council Member Brock stated that Denton should be a member of the North Texas Commission and could not afford to be the only city not a member of the organization. In terms of economic development, the City got much more than was put in because the beat economic development advisors stated that cities must first promote the region and then promote the entity within that region. The NTC provided a broader outlook with a more sophisticated and complex approach to economic development of which Denton needed to be part. I tire' 1, ti V k a i Apes►OaNo Q ~ , City of Denton City Council Agenda AQ911~aEt 5 July 19, 1994 Paga 6 Dale 9 -a c G P~ J41 Council Member Miller stated it was imperative that Denton belong to the North Texas Commission because through the organization Denton was marketed nationwide and internationally which would be difficult to do alone. T%e NTC was assisting in marketing the i empty building in north Denton nationally. 1 City Manager Harxsll stated that a good illustration of the role of + the North Texas Commission was the case of Matsushita when Denton t went toe-to-toe with City of Fort Worth. The NTC was the lead agency in getting Matsushita to focus on the Dallas/Fort Worth area. Once the NTC had performed that role, they brought cities together and let the cities make presentations to Matsushita for their project. The Council convened into the Regular Meeting of the City of Denton City Council on Tuesday, July 19, 1994 at 7:00 p.m. in the Council Chambers. PRESENT: Mayor Castleberry; Mayor Pro Tem Brock; Council Members Chew, Cott, Perry, Miller and Smith. i ABSENT: None 1 j 1. Pledge of Allegiance The Council and members of the audience recited the Pledge of Allegiance. 2. The Council considered approval of the minutes of the Wor% E Session of June 14, 1994. Miller motioned, Smith seconded to approve the minutes. The Mayor stated that a correction was needed on page 10 of the minutes of June 14 which stated that the Mayor had nominated Mr. Harpool for the TMPA reappointment. Council Member Miller had made the nomination. Miller amended his motion, smith seconded to approve the minutes as corrected. On roll vote, Brock "aye", Cott "aye", Miller 'aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 3. Presentation of the Keep Texas Beautiful Annual Awards and the Yard of the Month Awards. Mr. Bill Watson, Chairman of Keep Denton Beautiful, presented two awards to representatives of the Denton High Ecology Club; the 1994 Ruth Jackson Youth Leadership Award and the 1994 Ruth Jackson Yo. qtr. , k , i r 9 y -b 3f City of Denton City Council Agenda ~oendaNo 5 9 July 19, 1994 Agendalte Page 7 pale 9'a0-~t Sustained Excellence award which made the Ecology Club the overall winner for the entire state. Mr. Watson presented the Mayor with the Keep Texas feautiful Proud Community Award and the Keep Texas Beautiful Sustained Excellence Award. The Mayor presented the July Keep Denton Beautiful Yard of the Month Awards to Don Gray, 1021 Carroll Boulevard; Mr. & Mrs. Delbert Gray, 1025 Carroll Boulevard; Ridgecrest Apartments, 1300 Dallaa Drive; Crown Cleaners, 1105 E. University Drive; David Nichols, 1410 Egan Street; and Mary Trapp, 704 Lafayette. 4. Citizen Reports A. The Council received a citizen report from Dalton Gregory, President of the Board of Directors for Scie ?sand of Denton, regarding revenue collected by the City of Den through the hotel/motel occupancy tax. Dalton Gregory. 2408 Emerson, President of the Board of Directors of Science Land of Denton, stated that he was asking the City for financial support for Science Land from the hotel/motel tax money. The science museum was organized in the Summer of 1992 to provide a quality, interactive discovery museum for the community. The committee developed bylaws, articles of incorporation, and obtained a charter from the Texas Secretary of State as Denton's Children's f Museum, Inc. In November of 1992, only six months after it was organized, Science Land opened its doors at the Golden Triangle Mall. The title of Science Land was u3ed because the first director planned and created a number of exhibits based on physical science. since it is more than just a science museum, the name was altered to be more descriptive and was registered with the Secretary of State as Science Land - Denton's Discovery Museum. sof Durin the through att prance lfees, fundraise ee bdonations, 3a and the was raised merchandise. Survival of Science Land has relied on the many volunteers with the manager as the only full time employee. The museum had experienced regular growth during the 24 months of operation. In June of 1994, the museum experienced a 72t increase in attendance from June of 1993. The museum had received a Venture Grant from the Denton County United Way to do an educational outreach program in two of the Denton elementary schools of vthe ` children of low income families. Despite the success museum, Gregory stated they were in need of additional funds for three main reasons: 1) the Manager was no longer able to work full time on a part time salary; 2) Corporate headquarters of the Golden I, ,~~,p i' c gwaNo Ly - o ! City of Denton City Council Agenda gendaltel R:5 - a---- July 19, 1994 l0{6 ct -O U' y Ll page 8 8 Triangle Mal] had asked that the museum covt~r utility costs; anda3) money was additiona Thelmuseumf hadmbeen wa l /itineggt for the preparing grant proP location prOcess for the hotemots~ated city to develop its new app mere critical. Gregory money, but the situation had become museum qualified for the that the Board felt Dent touristetraffic to the city. funds because they generated 5, Public Hearings A. The council held a public hearing and considered adoption commercial ( of an ordinance rezoning 5.5638 acres from a C) t. The district to the m.ilti-family north cof Prairies Streetland Apartment site was located directly and Zoning east of interstate 35' 6 1 (The Planning commission recommended approval stated that this was nin Frank Robbins, Executive Director of from Plana commercial district to a a downsizing from the existing use MF-1 and said that apartments existed at the location now. The apartments were built in the commercial district when the City eliminated cumulative zoning in 1989. That meant the apartments i were a nonconforming use in a C district. For financial reasons, district amily derate activity s, k zoning the apartments had been use. The apart enthwasuiniafmo become conforming a area, met all policies of Denton Development ecommended approval. { and Zoning commission had unanimously The Mayor opened the public hearing. No one spoke in favor. No one spoke in opposition. it The Mayor closes the public hearing. The following ordinance was considered: No. 94-120 PROVIDING FOR A ONE AN ORDINANCE OF THE CITY OF DENTON, TEXAS, (MF CHANGE T C~g~ICATION (AND USE DESIGNA ION FOR A 5.56380ACRE DISTRICT TRACT OF LAND LOCATED ON THE NORTH SIDE OF PRAIRIE STREET, MOUNT AND PROVIDING EAST OF INTERSTATE OF $2,000 FOR VIOLATIONS THEREOF pA MAXIMUM AOUNT FOR AN EFFECTIVE DATE. e. } •t e R City of Denton City Council Agenda AGIndlNo._ 'I N-63I _ July 19, 1994 n 9 AQBDd31(81R.. -QS #a Page Dale 4 -a e - 4 9 q I Brock motioned, Perry seconded to adopt the ordinance. On roll 4 vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. Council Member Cott left the meeting. B. The Council held a public hearing and considered variances to Section 34-114(9) and Ikppendix A-1 pertaining to the maximum grades at street intersections and on local/residential streets for Southridge Estates, Phase I. This 20.034 acre site was located on Lillian Miller Parkway at Southridge Drive. (The Planning and Zoning Commission recommended approval 6-0.) Frank Robbins, Executive Director for Planning, stated that this was a request for a variance in a subdivision in which a preliminary plat had been approved but which final plat had not been approved. Variances to the street grades had come up during the construction plan phase of the subdivision. One variance had to do with the subdivision regulation requirement that there be no greater than a 2V grade at an intersection. The second variance had to do with 7V slope in any part of the street. The variance was for a 9t grade rather than the 7t grade. The applicant proposed that rather than a 60 foot 2% grade, a 30 foot distance at 2t grado. There were three criteria that must be found before a ~J variance could be granted. The first and third criteria were that the variance must not violate a policy of the Denton Development Plan and the variance must not be created by some act of the owner. The second criteria was that there was some unique condition associated with the property that would provide some basis for the variance and that there would be a hardship. In the case being considered the streets were at a variance with the grade, the slope of the actual ground was 12* and were fairly heavily wooded. If the street grade standards were met, the developer would be required to use a great deal of fill and a number of trees would be lost. The location of the intersection at Southridge was somewhat fixed and would be hard to work through by the applicant in any other way because there was another existing intersection platted in a development across Lillian Miller. Within a couple of years the intersection at Southridge and Lillian Miller would be signalized. Subdivision regulations had a street separation standard of 400 feet. Given other intersections along Lillian Miller and given two ways in and out of the subdivision should be provided, it was almost impossible to get 400 foot separation on Lillian Miller within the subdivision. The Planning and Zoning Commission found because of the fixed nature of one intersection, a ` J R C City of Denton City Council Agenda AgendaNo Slit 3 t July 19, 1994 Agendalte~&s -#-D Page 10 Date the fact that a number of trees would be lost and a number of other safety standards, recommended approval unanimously. The Mayor opened the public Hearing. s Don Allen, 5757 Alpha Road, Dallas, Trendmaker Homes, represented the owner and developer of the property which would continue to develop to the east. The developer and owner were constrained in their development of the site by having to match existing intersection locations et Southridge Drive and the southern location of the other street which was all ready set by the plat of the development across the street. They could not locate the streets in other locations and still achieve distances required along Lillian Miller plus other locations were not advisable because intersection locations were over the crests of hills. The existing site had some very steep and severe topography meaning it was much deeper than allowable street grades but it also made it very beautiful and added a lot of character. Allen stated that the developer and owner had worked with staff to strike a balance between something that would meet the street grade requirements but wanted to achieve something that was a safe, reasonable requirement for the topography. Allen requested that Council approve their request nor the variance. No one spoke in opposition. The Mayor closed the public hearing. Council Member Brock asked if the subdivision regulations which required a certain angle were primarily to deal with problems of sight. Robbins stated that the regulations were two fold. one was sight distance to allow motorist to be able to see down the street. Some streets were not atop or yield streets, motorists would need to be able to see down the streets which had to do with the 60 foot 2t grade. The other 7t grade as well as the 2t grade had to do with bad weather situations, particularly when icy, to allow enough stopping distance. Brock asked if it was Mr. Robbins' opinion that the variance would not create any additional hazard relating to those conditions. { Robbins stated that there was some additional hazard created, but having looked at the situation in some detail and applied a number of other standards with the unique conditions, the variance would not create an unsafe condition but he would not say it was as safe as, because it was a little steeper grade. ii .i i `f , Y i C I City of Denton City Council Agenda Mo ruF '6 3 July 19, 1994 Agaiti~~r, Page 11 I Dolt 4 a Q--- I I Council Member Smith asked how far into the future was a traffic light at Lillian Miller and Southridge. F Robbins stated within two years. } Smith stated the Southridge and Lillian Miller was a dangerous corner as is. She asked for an example in the city of a 94 grade perhaps at Nottingham and University. Robbins stated that University and Nottingham was more like 13% or 14%. Locksley and Emerson was steeper than 9t. one that was about 9k was the grade that was leading into a subdivision across from Colorado Courts apartm+nts. The main entrance was about a 9t grade. Council Member Perry questioned if altering the grade would alter drainage pattern. Robbins answered no. Perry stated that it was very pleasant to have something going on that saved trees not only because they were beautiful but because they did a lot of other things. He stated that the more trees that could be preserved the better the city would look. Council Member Miller stated he was pleased to live in a part of Texas where grades were an issue. Brock stated that University Drive and Redwood intersection would I probably be eliminated according to the preliminary plans for the widening of U.S. 380 because it was dangerous. i Smith questioned what kind of time frame was talked about for the 4 completion of the housing and people moving in. 4 Mr. Allen stated that construction of houses was hoped to begin in the Fall with completion of the first houses in late winter and early spring with people starting to move in March or Ap:ii of next ~ year. Smith requested that perhaps the houses could be coordinated with the traffic light installation and that project could be moved along. Perry motioned, Brock seconded to grant the variances. On roll vote, Brock "aye", Cott "abstained", Miller "aye", Smith "aye", Chew "aye,,, Perry "aye", and Mayor Castleberry "aye". Motion carried on a vote of 6 for and 1 abstention. ~ I r a , , FY hi 31 ABeWaNo- y ' City of Denton City Council Agenda ApeadalteRl}=- July 19, 1994 Date _S -a - 0- 9y Page 12 Council Member Cott rejoined the meeting. C, The council held a public hearing and considered adoption of an ordinance annexing and temporarily zoning matra 3,419.6 9 acres located along FM 2164 and extending appr Commission a Road. north of Bobcat royal 6-OA-65 (The Planning and Zoning recommended app Frank Robbins, Executive Director for Planning, stated that this was the sixth time the item had been scheduled at a public meeting for consideration. The item had an offset forsthevprevioustannexation for annexation to avoid annexing any structures. There were no structures with the annexation. The Mayor opened public hearing. z ) No one spoke in favor. E No one spoke in opposition. The mayor closed the public hearing. The following ordinance vas considered: No. 94-121 E I AN ORDINANCE OF THE CITY OF DENTON, TEXAS ANNEXING 79.69 ACRES OF LAND LOCATED ALONG FM 2164 AND EXTENDING APPROXIMATELY } j 30482 FEET NORTH OF BOBCAT ROAD AND INCLUDING 450 FEET ON THE WEST SIDE AND 550 FEET ON THE EAST SIDE OF FM 2164; APPROVING A SERVICE AGRICULTURE I (A)ZON ZONING DISTRICT CLASSIFICATION OAPPROVING FOR THE ANNEXED PROPERTY; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND DECLARING AN EFFECTIVE DATE. roll motioned, Brock seconded to adopt "the"ordinance. on Chew Perry "aye*, Cott "aye", Miller aye, vote, rock k' Smith Ye", and Mayor Castleberry 'aye". Motion carried unanimously. D. The council held a publihearing line and mapnsodasetoainclude of an ordinance amending the regulatory of 2153 in the area located east of FM 2164 in the vicinity Zning Commission Division I of the ETJ. (The Planning and ,recommended approval 6-0.) , r I H V..♦ I City of Denton City Council Agenda AgandaNo 4H o3 July 19, 1994 Agendaitan(~5 Page 13 Date 9 -'.1 O - 9 ~ ` 9A4J Frank Robbins, Executive Director for Planning, the last action the city would grow larger anthetETJ would also ` grow larger. The subdivision regulations to n apply the subdivisionaregulationseto the hashed areas outlining the city,s ETJ. The Mayor opened the public hearing. ? No one spoke in favor. No one spoke in opposition. The Mayor closed the public hearing. The following ordinance was considered: No. 94-122 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING THE REGULATORY LINE MAP AS ESTABLISHED BY ORDINANCE NO. 93-033 AND AMENDED BY ORDINANCE NO. 94-039 PURSUANT TO THE AUTHORITY OF SECTION 34-38 OF THE CODE OF ORDINANCES; AND PROVIDING FOR AN j EFFECTIVE DATE. j Perry motioned, Smith seconded to adopt the ordinance. On roll vote$ Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew unanimously "aye"' and Mayor Castleberry "aye", Motion carried i E. The Council held a public hearing to consider a preliminary replat of Lots 16-18 of Block Co Timber Oaks Addition, into Lots 16R and 18R, and considered the preliminary plat of Lots 1-7 of Block A, Lots 3-34 of Block B, Lots 1-22 of Block C and Lots 1-13 of Block D of the Crown Oaks Addition. The sites, totaling 24.43 acres, were located north and east of Teasley Lane at Hobson Lane. (The Planning and Zoning Commission recommended approval 6- Frank Robbins, Executive Director for Planning, stated that this was a replat of small portion of land within an entire prosed The area was currently platted as three lots and was being replatted into two lots and a street. The rest of the subdivision had not been platted and was now bein public hearing was required when an g platted. A f' being replatted. Some of the significant features associated with the replat were the drainage work which would be a drainage right- of-way rather than a drainage easement in order to ensure that a t ° rr~ _ Agenda fVo 9 N ' 03 1 City of Denton City Council Agenda Agrdalte 5 # a July 19, 1994 Date- 9-ao-Y Page 14 land owner would not put an the impediment in the drainage j structure. `rhe subdivider had indicated that he would contract with builders in the subdivision for park land dedication. Notice k had been made with concerns raised at the Planning and Zoning Commission concerning drainage in the area. Staff believed that the development had not only taken care of the drainage which would be generated from the development but also because of the drainage l improvements would assist with some drainage problems on property E due north of the area. The Mayor opened the public hearing. No one spoke in favor. No one spoke in opposition. The public hearing closed. Council 'Member Cott stated that as a result of the Planning and Zoning meeting the drainage problem on the northern side of the area was addressed. The neighborhood had been meeting on that drainage issue. He asked to what degree the decision would affect that drainage problem. Robbins stated that the decision would not negate what the neighborhood wanted to do, particularly at the current juncture, 1 because the engineering plans had not been approved. Conceptually, ! a preliminary drainage study had been done. The developer was aware of issues associated with lots on the north of the subdivision and had taken that into account in the preliminary Q study. Cott stated that the neighborhood folks were concerned if it were an open or conduit drainage channel going out into Teasley. Robbins stated that the drainage would go to the drainage ditch at Teasley but was uncertain if it were an open or closed channel. 'Y Brock motioned, Smith seconded approval of the preliminary replat. on roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 6. Consent Agenda rl , r tiR rr . i i Im i..5 . AgenQeNo j Z 0 31 City of Denton City Council Agenda AgeMaltef~li'S A July 19, 1994 Page 15 We 9 - a 0 - q 16q Perry motioned, Brock seconded to approve the Consent Agenda as presented. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. A. Bids and Purchase Orders: a 1. Bid #1650 - Kings Row Water & Sewer Utility Improvements 2. Bid #1651 - Stonegate 8" Waterline 3. PO #45953 - Darr Equipment Co. 4. RFSP #1644 - Retrospective Conversion Services B. Plats and Replats 1. Preliminary replat of Lots 1 and 2 of Block 1, Denton Regional Medical Center Addition, plus 12.6 acres of unplatted land into Lots 1R and 2. The 48.398 acre site was located northeast of Interstate I35-E and northwest of Mayhill Road. (The Planning and Zoning Commission recommended approval 6-0.) I 2. Preliminary plat of Lots 1-10 of Block A and Lots 1-21 of Block S, Deerwood Addition, Phase III. The 12.9 acre site was located north of Kincs Row and west of Farris Road. (The Planning and Zoning e Commission recommended approval 6-0.) 7. Ordinances The Council considered the following bid ordinances: A. NO. 94-123 AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE T AWARD OF CONTRACTS FCR PUBLIC WORKS OR IMPROVEMENTS1 PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR] AND PROVIDING FOR AN EFFECTIVE DATE. Al K,! 1 t. ~7. r r 5 City of Denton City Council Agenda igendaNO Yy- 03! July 19, 1994 endal(e 5 42 Page 16 X18 q-a0 - 9d B. NO. 94-124 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR a SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE DATE. C. NO. 94-125 AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDI1119 FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. Brock motioned, Smith seconded to adopt the bid ordinances. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. D. The Council considered adoption of an ordinance rezoning a 17.9335 acre tract located on the east side of Ruddell Street south of the extension of East Hickory Street from single-family dwelling (SF-7) zoning district to Light Industrial-conditioned [LI(c)) zoning district. Z-93-013 (The Planning and Toning Commission recommended approval 6-0.) Frank Robbins, Executive Director for Planning, stated that the Planning and Zoning Cos.unission recommended approval of the zoning case with a condition. since the Planning and Zoning Commission's hearing and recommendation, the staff recommended that the condition in the ordinance, section 2.b., be deleted from the f ordinance. The situation being considered was not common to other situations. since the City was dealing with another governmental agency of the state, the County of Denton, the City was constrained to the degree which the c:.ty could apply development policies and the degree which the City could constrain the use of the land owned t by the county. Because of the constraint, it would be unreasonable to deny access to the property. Robbins stated that another situation pointed out at the first public hearing was that the property was owned by County and unlike other development or developers, the County would not go away. The County was politically sensitive and would continue to work with neighbors in the area with respect as to how the development would impact the neighborhood. Because the County owned the property which had access now on McKinney and Woodrow Lane and with the one proposed ' intersection at Ruddell, the traffic impact on Ruddell could be lessened by as much as 804 from an SF7 residential development. I, y' I 1. I I it {t M 2 igeRANo. City of Denton City Council Agenda 498eda~ta July 19, 1999 Date --E-AA Page 17 / iq HI All of an SF7 development would have access on Ruddell. Therefore, staff recommended that the ordinance be approved with the deletion of Section 2.b., the no access provision on Ruddell. Council Member Chew asked Mr. Robbins to explain how there would be 70-80% less traffic. He wanted to know if he was referring to now or if the property was developed as single family units. Robbins stated that traffic could be as much as 80V less comparing the existing zoning to how the County might develop the property. The uncertainty was that Council was not approving an access plan for this sight. It was a straight zoning case except for the very significant constraint on the use for offices and governmental purposes. What the staff did was take scenarios of potential j development on the site with some ideas that the County had been working with and where the County actually had access. People from all over County would probably access County facilities from McKinney and Woodrow but not Ruddell. If it were a single family development or another development that did not have access to the east, then they would all have to access from Ruddell. Chew stated that this was a projection of 80% less traffic on Ruddell provided that the area were developed for single family units but did no.hing for current traffic on Ruddell. He also stated that in the back up it stated that there would be no { improvements on Ruddell or Hickory at this time. Chew questioned what was going to be done at the intersection of kuddell and Hickory. Robbins stated that he did not know. Chew stated that two care would have difficulty passing in the area which was why he wanted to know what would be done. He also noted that in the plat, Council approved a curb cut at Ruddell and Hickory for access to the property. Robbins stated that he did not know, but that was not an item being considered. it was a given layout of a driveway access which was not on the agenda to approve, but because it was the County and because the County continued to be involved in the area, the City had an opportunity to continue to work with the County so that the intersection or whatever access would work for the citizens in the area. ` Chew asked that from July 5 up to now had their been any negotiations or communications with the County to talk about the access off of Ruddell. h ApendaYo 4y ~03~ - City of Denton City Council Agenda Agendall 5 #Q July 19, 1994 Lyle 2-90 _q Page 18 IPo-( yl Robbins stated that after the Planning and Zoning Commission made their recommendation, staff visited with Commissioner Hill and Mike Jones, Public Works Director, to work through some of the conceptual ideas they had in the area. The conceptual plans were not on the Council's agenda, but having seen them and consistent with other activities in the area, that every time the County said they would do something, they had done it. Staff had looked at some general ideas of how the property would be developed. Since then, staff had kept the Commission informed of Council's action. Chew stated that the item was presented as the recommendation of the Planning and Zoning Commission when in reality it was not the recommendation from Planning and Zoning due to the fact that the Council was removing one of their recommendations which was no access off of Ruddell. Robbins stated that was correct. Council Member Perry stated that when he read the back up from the Planning and Zoning Commission meeting, it seemed there was considerable discussion in opposition to the notion of access to Ruddell mainly because of children in that area along Ruddell and construction cachinery movir_g along Ruddell was upsetting. He asked if staff knew whether the County was paying attention to the needs of these county residents. Robbins stated "hat there had been communication between County Commissioners and folks at the Phoenix apartments for years concerning development of the property. The County was sensitive to the issues raised by the neighborhood. The County had proposed in submissions made to the City with their plat that half of the property would not have access to Ruddell. The County's proposed small maintenance f6cility on the southern end of the property did not have access to Ruddell street. The County proposed a 100' building setback which related to a concern brought forth at a public hearing. The County had dedicated over 2.7 acres in the flood plain as open space for a drainage easement. The County Commissioners and their staff had continued to work together with the City. Commissioner Don Hill, 907 W. Hickory, stated that he wished to apologize to the City Council for he had attended all of the meetings on the area in question as the liaison for the Commissioners Court to assure communication was developed and he felt there was a communication problem with the council. The :7ounty had very preliminary plans for the last parcel of property that they were rezoning near the current jail property. The County had no concrete plan for development of that property. The County •Y: • . } cif a 8 qy-o31 AgendaNo_r--~ a City of Denton City Council Agenda A andalt8 5--r----- July 19, 1994 aD-44_ Page 19 Date._--~- --u 19~ was asking basically to have the property rezoned. They were replatting the property in two 9hases. The County would be requesting a final plat on Dack part of the property for vehicle maintenance facility. In rezoning part of the property, the County thought it would be beat to rezone the entire property in the process. The vehicle maintenance facility did not require access to Ruddell and access would be gained from McKinney and Woodrow. trucks but The facility would not be for larqP_ equip or large would be used to maintain the sheriff's fleet of automobiles, the operations fleet, and the basic administrative automobile fleet. The rest of the property was being rezoned for future consideration for access off of Ruddell, but the County was uncertain if they would ever want access off fuddell. The County did want that access available if at some future development of property there was a necessity. The County felt that at the current time the most reasonable place to request the access would be at the intersection of Hickory. As far as Commissioner Hill knew, the only use would be for an entrance to a parking lot for a courts building or whatever other facility was on the site. The preliminary site plan for the property had all of the major access off of McKinney and another off of Woodrow. No major, primary access need was planned, but the County wanted future consideration for access off of Ruddell. One possibility for the property might be a public health facility which would then make access off of Ruddell desirable. Council Member Brock stated that the City was not giving away any had ver:• little control over what secrets to say that the City governmental Council's only agencies did with their property. The Y ~ hope was to keep up the kind of working relationship that had been cr+ltivated over the months on the particular property. By refusing the zoning change with the last vote, the Council was in effect saying that the property would continue to be single family 7 which sounded very good, but in that case there were no restrictions on what the County would do with the property. With the restrictions stated that the property be limited to public buildings for local, state, and federal government and professional and administrative was offices, eliminating the the itpyossiwas gain some bility of having control. a correctional Cfacility across from Phoenix apartments. The following ordinance was considered: h Ld ` City of Denton City Council Agenda AvdaNa q"~`.. July 19, 1994 AAd~dd116~gRJP1=~-- Page 20 12312_.- -°cr ~o b~ N► NO. 94-126 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING FOR A CHANCE FORM SINGLE FAMILY-7 (SF-7) TO LIGHT INDUSTRIAL (LI-c) ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION WITH CONDITIONS FOR 17.9335 ACRES OF LAND LOCATED )N THE EAST SIDE OF RUDDELL STREET AT EASY HICKORY; PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIOVS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. Brock motioned, Smith seconded to adopt the ordinance as proposed without the condition that was appended by the Planning and Zoning Commission which w.)uld eliminate access at Hickory and Ruddell (Item 2.B.). On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "nay", Perry "nay", and Mayor Castleberry "aye". Motion carried on a 5-2 vote. E. The Council considered adoption of an ordinance authorizing the Mayor to execute an interlc,:: agreement with the City of Denton and the Texas Department "ransportation for acquiring necessary right-of-way for U. S. Highway 380. Rick Svehla, Deputy City Manager, stated that the =ontract was discussed with Council at their last meeting for beginning activities to acquire right-of-way on University Drive from Loop 288 east to Elm Street or U.S. 77. The City's 10t porcion was estimated by TxDOT to be $180,000. Staff suggested using the bond funds which were available from the 1983 issue. Council ember Cott questioned that as the process was started to acquire right-of-way east and eventually west, what was the formula the City would use on buying properties. i Svehla stated that the City would be paying for a portion of the right-of-way. The majority of the right-of-way would be paid for by TxDOT. Under the proposed contract, TxD1)T would do all the appraisals and have them reviewed, if there were disputes, by a third party appraiser. TxDOT had a strenuous set of guidelines that they went by and followed particularly because of the use of Federal money. The final step would be to go to a condemnation proceeding where a judge appointed a panel of three impartial commissioners which would hear both sides and make an award to es^.h property ownor. Cott stated that only because of what he had seen happen with the Corps of Engineers and the City with the Greenbelt purchases that ti? he would remind everyone that these were Denton citizens and neighbors and wanted the City to stay involved in the process. i` i °--.--1 City of Denton City Council Agenda Agridalte "0 15 July 19, 1994 Page 21 Date- a a e _ 4 I ~ ~r Council Manager Harrell stated that staff needed some clarification from council regarding that point. In the case under consideration as with the Corps of Engineers' case, what the city had done was to pay TXDOT lot of the estimated right-of-way costs. All of the other expenses for acquiring the right-of-way were met by the State of Texas. The City was contracting with TxDOT with approval of the ordinance to do the actual procedures required to acquire the right-of-way as the City had done with the Corps of Engineers. By contract, city government had no official responsibilities contractually to get involved in the negotiations between the Highway Department representative, the Corps representative and the individual property owners. Presently, the City was not involved wih the process as far as one-on-one dealing nor did he think the City should be. One person needed to take the leadership role in securing the rights-of-way. That did not mean the City was not involved. As Council instructed, staff would facilitate some neighborhood meetings to make sure everyone understood what was going on concerning the project. If Council wanted staff to get more directly involved with the actual face-to-face negotiations and dealing with property owners regarding land acquisitions on the requested direction from the oCouncil. responsibilities. needed Cott stated that the City projected a warm community. He stated that he would like the '.ity staff to be more directly involved with j the negotiations. Once the City sent them off to someone else, these citizens were no longer part of the community. Cott had listened to people who were ripped over the coals over the way the Greenbelt was handled. They had no recourse and no one to talk to. Svehla stated that the procedures were set by law and City would do the same things that TxDOT would do. The approach would be the same. The City would have to have the property appraised. By law the City was required to make the offers. There was a set procedure where the owner was required to answer in so many days. Cott stated that he had no problem with the procedure but at least the people were talking with someone they knew. The Mayor asked if the City undertook acquisition of the right-of- way would the normal procedures be changed. Svehla stated that the procedures would be changed and the city would have to go back to TxDOT in terms of ho%l the contract would be structured. r. r ~gendeNorr - ° 3 ~ City of Denton City Council Agenda AgAndalt 5 a July 19, 1994 9 -80_ y~ Page 22 oats, - The Mayor stated that this would be the exception rather than the norm and the City would be getting into an area that 99t of cities do not get into. Svehla stated that the Mayor was correct. Council Member Smith stated that she would be very much opposed to the city of Denton engaging in direct contact with the property owners to purchase the right-of-way. She thought the City staff could talk with neighborhood and business owners and explain what was happening thoroughly. She thought it was the City's place then to let TxDOT do their job since it was a State highway. She stated that the City would be ill-equipped to get into TxDOT'a procedures. Council Member Perry stated that these were time honored procedures that the Council was talking about and the project was for the common good of a great magnitude. He felt that the City did not need to be involved with the acquisition details. Perry felt that City staff would be involved enough with the citizens. He talked of the residents on Neptune who asked the Council to try and negotiate with TxDOT for the sound wall on Loop 288 late in the project. Mr. Blsom of TxDOT spent hours with the citizens working on that plan and project. Council Member Miller stated that the State of Texas had time honored procedures and was well equipped to do the project. Miller stated that if the property owner was satisfied with the price he I got for his land, he would be okay. However, if the property owner was not satisfied with price, it would make no difference who was the entity doing the negotiating. The City had a whole lot of other streets in the City and knowing what speeds up or slows down of projects, the decision to have staff take on the negotiations, would slow down project after project. Council would always be available to talk with concerned citizens. The question was of a practical approach for now and similar future projects with state r j- agencies. 2 Council Member Brock stated she was ccncerned about the additional staff which would be needed. The City had for several years really stretched staff with additional demands and because of budget upon the City staff right-of-way which she did not think wouldraddta major duty added s'. the City could afford. The following ordinance was considered: I ✓ 1-. tiro.. "..+-r . Al . R - s 4 ■ l:Y ai~ 'J ~geadlNo._ 9N-03! 4gendalte s ~a City of Denton City Council Agenda Oate 9- OL0- vl/ July 19, 1994 a 3 B Page 23 µf 13 NO. 94-127 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF DENTON AND THE TEXAS DEPARTMENT OF TRANSPORTATION FOR ACQUIRING NECESSARY RIGHTS-OF-WAY FOR A HIGHWAY PROJECT ON U.S. HIGHWAY 380; AUTHORIZING THE EXPENDITURE THEREFOR; AND PROVIDING AN EFFECTIVE DATE. Perry motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Cott "nay", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried on a 6-1 vote. F. The Council considered adoption of an ordinance amending the 1993-94 budget of the City of Denton by appropriating the sum of $26,263 from the unobligated fund balance of the General Fund to account number 100-022-0019-90011 and providin3 for publication. Rick Svehla, Deputy City Manager, stated that the ordinance would allocate some of the unreserved balance to the given account number. The appropriation was for the approved settlement agreement for property at the airport. The action was an unforeseen event in the budget process and additional monies were needed to purchase property as required by Charter. Council Member Cott asked why the city needed this piece of 1i property. Svehla stated that it was part of grant offer originally made by the FAA which included buying three tracts of land. Purchase of two of the tracts had been completed last year. Because of the FAA funding cycles, the City had to close that particular grant. The property was needed before any grant could be received for the extension of the runway. Cott stated that the Council did not know any of the costs and had no idea what it would cost for the land or what it would cost for runway extensions. He questioned that if the City made the investment, what was the City's return. He asked if the City would sell more gasoline and if so how much. He asked what happened if the City did not purchase the land. Cott stated that the City should not buy any piece of property without all the information a: needed to make the decision. Svehla stated that most of the information wis given to council ' last Fall. The settlement for purchase of the land was approved by Council in March. The cost was reimbursable to the City in one of two ways. The City would apply for a separate grant to fund 90k A r. ~ t 5 k0 . ~ ~ CLL. Y r rte' as+~ +gendiHa 9 - 0 3 I r Rs City of Denton City Council Agenda Agendalt 6'5 July 19, 1994 Coate Page 24 a.& from the FAA or the purchase price could be part of the City's match for the runway extension project. The cost of therextension mately had been estimated to be $240,of whhic the City's, consultant as $70,000 worth of engineering design by the well as approximately $15,000 worth approximately $5,0 00 me done ysCity for time staff as in-kind services and app inapproximately by the attorney's office. Staff was projectStaff could not $140,000 of additional expense for the runway. project what that would mean in additional fuel tax revenues or industries at the Airport. Cott stated there were a lot of ways to project the numbers. The money projected to be spent did not include any other items which were needed and Council was unaware of the cost of the items. Cott stated that before the Council spent any of the taxpayers money and put people out of their homes the Council needed to consider what they were doing. runway one out of their The Mayor foot extension would of the put ith the stated 1,000 that the city home w Miller stated that the figures had been discussed with Council a ! number of times for the last two years. Council had charged the Airport Board to do a Master Plan which included zoning issues. The numbers were not pulled out of the air and Council had numerous discussions concerning the financial implication. The following ordinance was considered: ! i NO. 94-128 AN ORDINANCE AMENDING THE 1993-94 BUDGET OF THE CITY OF DENTON, TEXAS BY APPROPRIATING THE SUM OF $26,263 FROM THE UNOBLIGATE ACCOUNT 00-022--0019 001 BALANCE PROVIDING HFOR PUBLLICAFTION;OAN DECLARIING AN E EFFECTIVE DATE. { Brock motioned, Smith seconded to adopt *aye" thedordinance. O,~ Croll hew vote, Brock "aye", Cott 'nay", Miller , . t` "aye", perry "aye", and Mayor Castleberry "aYa Motion carried on t a 6-1 vote. 0. The Council considered adoption of an ordinance ith authorizing the Mayor to execute Amendment No. ano Greenville wand Lone Star Gas Company and the cities of Bry Garland for the transfer of gas. i w r r i~ 4t{-G3~ gendaNo.......~ City of Denton City Council Agenda \gvdalt6tR~=~••~.~.--~-- July 19, 1994 c3-~b~ E Page 25 late -~--~f Bob Nelson, Executive Director for Utilities, stated that the next three items on agenda concerned the natural gas contract with Lone Star Gas. The City had been in negotiations for quite some time. The major thrust of the contract was to reduce the cost of transportation. The City purchased gas on the open market on a bid process to buy on the spot market and the contract provided the transportation at a reduced cost from 23G per million BTU to approximately 13G per million BTU. Within the contract group was also a plant protection gas contract which allowed the City to keep the boilers at least warm at the times when they were not runni.nq. The Public Utilities Board recommended approval. { The following ordinance was considered: NO. 94-129 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NO. 1 TO A CONTRACT WITH LANE STAR GAS COMPANY AND THE CITIES OF BRYAN, GREENVILLE AND GARLAND FOR THE TRANSFER OF GAS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. Chew motioned, Perry seconded to adopt the ordinance. On roll vote, Brock "ayc", Cott "aye", Miller "aye", Smith "aye", Chew "aye". Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. I Council took a short break. H. The Council considered adoption of an ordinance awarding a contract between the City of Denton and Lone Star Gas Company for the transportation of gas. The following ordinance was considered: NO. 94-130 i ti, 1 AN ORDINANCE AWARDING A CONTRACT BETWEEN THE CITY OF DENTON Y ' AND LANE STAR GAS COMPANY FOR THE TRANSPORTATION OF GAS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. rr' Chew motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye",. Chew "aye", Perry mays", and mayor Castleberry "aye". Motion carried unanimously. z I , P~ 1 I V +QIIf~11~C ' 0 3 City of Denton City Council Agenda Oate, ` a0` 4 4 July 19, 1994 -a~ 141 Page 26 I. The Council considered adoption of an ordinance providing for the purchase of gas from Lone Star Gas Company such purchase being available from only one source in accordance with the provisions of State law exempting such purchases from requirements of competiti,re bidding. The following ordinance was considered: NO. 94-131 AN ORDINANCE PROVIDING FOR THE PURCHASE OF GAS FROM LONE STAR GAS COMPANY, SUCH PURCHASE BEING AVAILABLE FROM ONLY ONE SOURCE, IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDDING; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE, Perry motioned, Chew seconded to adopt the ordinance. On roll vote, Brock "aye", Cott "aye", Miller "aye', Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. J. The Council considered adoption of an ordinance amending Se,7tion 26-3 through 26-7 of the code of ordinances of the City of j Denton by establishing requirements for deposits for utility 1 services received from the City. Harlan Jefferson, Director of Treasury Operations, stated that the ordinance increased service, to City customers and was also lesigned to bring the city up to industry standards. The ordinance addressed two areas of revision to current utility deposit procedures. Currently, the City allowed three utility deposit exemptions for residential customers; 1) customers with an acceptable credit rating with the City of Denton utility system or another utility systems 2) an applicant with a co-signer and the t" co-signer also had an acceptable credit rating; and 3) an applicant with a co-applicant who was a member from another utility system with an acceptable credit rating. The fourth exemption proposed in :r the ordinance was for an applicant who had an acceptable rating on ' the Risk Model Assessment. The current ordinance provided no exemption to deposit for commercial customers except if they had been on the City of Denton utility system for :4 months. The proposed ordinance proposed an exemption for deposit for commercial customers who had an excellent credit rating demonstrated through r. financial documentation. The second major change proposed to allow utility customers for commercial accounts to use surety l,onds and L I Y . •f.] , rr•t,. gNf10iN~ L7q -031 City of Denton City Council Agenda q 0 q N July 19, 1994 flip p _ Page 27 OV y 1 irrevocable letters of credit in lieu of deposit. The Public Utilities Board had reviewed and endorsed the proposed ordinance. The following ordinance was considered: NO. 94-132 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AMENDING SECTIONS 26-3 THROUGH 26-7 OF THE CODE OF ORDINANCES OF THE CITY OF DENTON, TEXAS BY ESTABLISHING REQUIREMENTS FOR DEPOSITS FOR UTILITY SERVICES RECEIVED FROM THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE. Chew motioned, Smith seconded to adopt the ordinance. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 8. The Council considered nominations/appointments to City Boards and Commissions. Brock motioned, Chew seconded to approve nominations (see Attachment A)r On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. j Council Member Perry nominated Bruce Mitchell to the Data Processing Advisory Board. 9. Vision Update Council Member Brock reported that the Cabinet met with the chairs of the Impact Groups and made general plans which included reactivating community outreach and publicity to improve communication. Brock reported that the Business City Group had three speakers scheduled to talk about various subjects including Scott Joslove discussing the half cent economic development sales tax, a representative of the Dallas Chamber of Commerce to discuss development, and Mike Berry of the Perot Group to discuss development of the Perot property around 1-35W. The Cabinet tentatively adopted three dates in October for reporting from the six impact groups; October 6, 13, and 20 at Ryan High School. At the meetings Impact Groups would present recommendations to the Cabinet and the public with an opportunity for public response. In addition, survey forms would be available in the community to get feedback on the ideas and the Cabinet also planned for a scientific s Y ~y Y Y i 1•a v 1 City of Denton City Council Agenda +gendaNo ely p 3 f July 19, 1999 Page 28 agendalte We -TA o- 9f a3 of if/ survey. The Cabinet would take all public input into account and would adopt policies and set priorities accordingly. The Cabinet planned to adopt something with an immediate priority which was inexpensive, attainable and visible to convince community of validity of the project. The program was currently in the last stages of fact finding with some of impact groups further along that others. Council ML.,Lber Cott requested when would it be appropriate for an updated set of figures on what had been taken in and what had been expended so far and some way of judging staff's time for involvement in the visioning program. City Manager Harrell stated that the cash commitment of $50,000 was made with $25,000 from utilities and $25,000 from the general fund. Harrell stated that he had no way to judge staff time other than to say that staff was committing a significant amount of time. The impact groups, except one, were staffed by senior City staff members with secretarial support and many staff people were making special presentations. Joseph Portugal devoted 60-70t of his time to the project and the Manager spent a significant amount of his time. The City was devoting a very substantial amount of staff time to the project to make it a successful community project. The Mayor stated that the project and staff support was discussed and agreed the time that the City Manager and other staff spent was appropriate. i I Council Member Miller stated that many meetings were at night and staff was spending their own time as liaisons and as participants. Cott stated that the Council needed to stay focused. Council Member Chew stated that Council spent considerable amount of time discussing the project and committed as a Council for staff involvement. He stated that the City was too far into the project to revisit the commitment.. Brock mentioned that many cities engaged in visioning projects had added extra staff members and added to their payroll. Bryan College Station hired a full time director. For most staff members$ it had been added to their additional work and was not aware of duties that were neglected. Cott stated that he was not criticizing what the Council had decided. He questioned if the Council decided staff could devote 1,000 hour per week and was the City paying overtime. r ~V il; f'✓cti f Q~'°31 ,~enOaNo ~ a City of Denton City Council Agenda ~,~endalter~-e-SJ- July 19, 1994 4 y Page 29 10. Miscellaneous matters from the City Manager. Lloyd Harrell, City Manager presented the following items: The council continued with Work Session item 03 early warning he council received a report regarding an 3, T system. the item City Manager Harrell Council stated Membert and Councils wouldhebe agenda br efed requested by warning system. Chief Cook was present, regarding the city's early Management Coordinator. not as Fire Chief, but as Emergency Si Dunn, stated he was a volunteer storm 1916 Parkside Drive, am program spotter who assisted the National Weather Service S ywe National approximatin north ely Texas 20 . years ears. In the program had Skywarn Pr been in cyram, exieretatoreence for on how weather Weather Service trained FCC licensed amateur radio op to spot cloud formations that spawned tornadoes. When eorologiste and threatened an area, volunteers rW ather to keep ke to ep go meteorologists in cars at and drive into approaching ttton Radio Association volunteered pass storm hspotters the National Weather County Amateur sense of community service. Public service and emergency y communications were also part of the national charter Although the spotters did the best they regulated by the F~ Dunn stated that Monday's j could, they could not be everywhere. article in the Denton Record Chronicle clearly spelled out and disadvantages of an emergency siren eo le system would panic advantages City. Dunn sorer en hat it was true that mane people 9-1-1 system. He stated that it was also inevitable false E the He object if that true and jam that the a people le would object to the noise, alarms, and placement of the sirens but warning also city were hit by a tornado without any anvy wa warning system. Dunn stated that nature he was much favored a igger siren than any system city but sympathized with arguments ~ a against such a system. The Mayor thanked Amateur Radio Association for the tremendous job that they did. Miller asked Mr. Dunn if information the storm spotters passed on , of transmitted to the major to the National Weather Service then g channels in the north NaTexas area. tional Weather Service office in Fort Worth Dunn stated that the meteorologists and some of the TV weather forecasters were licensed ` wV .4 Y Y I~ City 1g9t1daN°~~ of Denton City Council Agenda f~ 5 , o alts qe d July 19, 1994 ~0- page 30 ~lF 301 yl amateur radio he National spotters talked directly to them or volunteers a council Member c stated outside and the siren system could warn of other problemslbesides weather problems. Brock asked if the City had data on experiences from other cities with siren systems. John Cook, Fire Chief and Emergency Management Coordinator, stated that but corul dived to the he did not have scientific valid statistics experiences from last spring. significant number of phone calls from the public expressing concern and many of the people who moved into the City were used to having the siren type of system. He stated that from the information he had from the storr.d in the spring from city's that had systems that they did work and were able to direct people to ood shelters. He r,tated that any system was only stated it as human element and the maintenance of equipment. was not uncommon to have false alarms or to have parts of the system ambivalent in their feelings towards the system because of problems they had. City Manager Harrell stated that in the back up from Richard Foster, Mr. Foster indicated that as part of cable TV franchise agreement with Sammons was the ability to provide some override capability so that in any disaster the City could get information out quickly. The override capability would go in effect shortly after the move to the DMC communication area. Cook stated that the instructions were that the radio club was to notify the 9-1-1 dispatcher so folks on the street would know of the impending danger. Because 9-1-1 was staffed at all times and it wa s the in constant communication with staff ands per mentioned ,that channel beat location to generate the warning. 39 provided constant radar at home which got updates from the National eWeather Service and scrolls were provided on all major networks which helped the hearing impaired Miller asked if the estimated cost of installation was $480,000 for the Cadillac system. Cook stated that was the estimated cost for installation of the Cadillac system for ideal operation. He stated that there were some opportunities to do the warning system a little cheaper. t 1 s City of Denton City Council Agenda +gendiNo 9y -0 3! July 19, 1994 kgendaNeq's . Page 31 Jets C1 'ao-9k ~f f 3/ Harrell stated that the history of the storm warning system was that four or five years ago there was an item in the five year Capital Improvement Program for installation of storm warning system. When the new franchise agreement was negotiated with Sammons and a provision in the agreement provid-d override capabilities for any emergency, Planning & Zoning went through an exercise to examine whether to go ahead with the project and let some other project go. The decision at that time was that the storm warning system was of a lesser priority. The CIP was submitted each year to Council and could be revised and amended to consider a storm warning system. Lloyd Harrell, City Manager, had two items for the council. He reminded Council of the short meeting Thursday evening scheduled at 6:30 p.m. at Visual Arts Center and the Board and Commission Reception for swearing in of new board and commission members and resolution of appreciation for retiring members. Harrell also reminded Council of the CIP tour scheduled for next Tuesday, July 26, which would leave City Hall at 4:30 p.m. Harrell stated that he wanted to make Council aware that unless council instructed staff to place on the agenda for the August 2nd meeting procedures which would allow the City Council to increase tax rate more than 3k above the effective tax rate, an increase was not possible. Without the action on August 2nd, Council limited themselves to no more than a 3k increase above the effective rate, but council still had the flexibility of almost $390,000. 11. Official Action on Executive Session Items: i A. Legal Matters B. Real Estate C. Personnel D. Board Appointments f No official action was taken. 12. New Business The following items of New Business were suggested by Council ' Members for future agendas: Council Member Miller stated that Science Land had an emergency funding situation and requested staff research funding possibilities to discuss at the earliest possible time. t, a ` ;:i. • aru 0 ~ wsm City of Denton City Council Agenda A6eridalfer~ s a ` -ql~ - July 19, 1994 (fie -1 C,- Page 32 3a~lf/ 13. Executive Session: A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 B. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel /Board Appointments Under TEX. GOVT CODE Sec. 551.074 There was Executive Session held during the regular session. With no further business, the meeting adjourned at 9:50 p.m. BOB CASTLEBERRY, MAYOR CITY OF DENTON, TEXAS ^J BETTY WILLIAMS DEPUTY CITY SECRETARY ; CITY OF DENTON, TEXAS ACC001PC r I 4 1 I,V x1 t ~ 1 A I j Fyy M^ ! s w i., r' i 1 ATTACHMENT A BOARD/COMMISSION NOMINATIONS (I9t8 1994-95 33 df 4J 1 AIRPORT ADVI80RY BOARD Dist CURRENT MEMBER NOMINATION I= 99UNCII, *7 John Dulemba John Dulemba 1992-93 Mayor *3 Nancy Hundley Don Smith 1992-94 Perry 1 *4 James Jamieson James Jamieson 1992-94 Cott *5 Jim Risser Jim Risser 1992-94 Miller i ANIMAL SHELTER ADVISORY BOARD CURRENT MEMBER NOMINATION TEEM COUNCIL *2 Mary McKay Joella Orr 1991-94 Smith BOARD 07 ADJUSTMENT DIST CURRENT MEMBER NOMINATION TERM COUNCIL *5 Rebecca King Rebecca King 1992-94 Miller *2 Marcia Staff Larry Collister 1992-94 Smith *3 VACANT (ALT) Bob Hagemann 1993-95 Perry j *4 VACANT (ALT) Joe Bendzek 1991-95 Cott BUILDING CODE BOARD J p CURRENT MEMBER NOMIN TION TZ&I COUNCIL i E *3 James Tykes (ALT) James Fykes 1992-94 Perry *4 Bob George (ALT) Bryon Woods 1992-94 Cott .p , i *5 Steve Kniatt Steve Kniatt 1992-94 Miller y *6 Isabel Miller Mary McCain 1992-94 Brock *7 Greg Muirhead Greg Muirhead 1992-94 Mayor y Individual nominated and approved t{?Arf No + - Individual nominated but not approved k? - no nomination fk 1 is w: usg pQ9ndaldo 9 -0 3 57{ ~rda~t s ~ Data 4 -a o - q y COMMUNITY DEVELOPMENT ADVISORY COMMITTEE -39 Its DIST CURRENT MEMBER NOMINATION im j COUNCI *5 Dorothy Martij,tz Dorothy Martinez 1992-94 Miller *6 Peggy Fox Peggy Fox 1992-94 Brock 7 Fred Hill Jean Ellen Rogers 1992-94 Mayor *3 Curtis Ramsey Larry Bailey 1992-94 Perry *5 Rey Trejo Ann Hatch 1992-94 Miller DATA PROCESSING ADVISORY BOARD D;ST CURRENT MEMBER NOMINATION I= COUCIL *2 Rosa Lawton Rosa Lawton 1992-94 Smith 3 Robert W. Minnis 1992-94 Perry 4 Brian Scott Renae Seely 1992.94 Cott DOWNTOWN ADVISORY BOARD CURRENT MEMBER NOMINATION TEBlS COUNCIL *3 Geneva Berg Geneva Berg 1992-94 Perry *4 BeBe Olulsen Anita Creach 1992-94 Cott *5 Fred Patterson Joy Williams 1992-94 Miller *6 Barbara Philips Michael Flanagan 1992-94 Brock *7 Rahna Raney Rahna Raney 1992-94 Mayor t i ELECTRICAL CODE BOARD CURRENT MEMBER NOMINATION T= COUNCIL *3 John Hardinqer John Hardinger 1992-94 Perry t *4 David Martin Don fox 1992-94 Cott *1 Robert Hicks Robert :licks 1992-94 Chew ry ~ * - Individual nominated and approved s 'r No - Individual nominated but not approved hr,! no namli,ation as ,of tl Yf~ yu'.y A~ ~gendahlo 9~ - 0 3 / 4gerdaIIe Oate .9 '20 - q f HISTORIC LANDMARE COMMISSION s yr DIST CURRENT MEMBER NOMINATION = COUNCIL *3 Kenneth Morgan Kenneth Morgan 1992-94 Perry *7 Judy Cole Judy Cole 1992-94 Mayor *2 Mary McCain Jim Kirkpatrick 1992-94 Smith HUMAN BERUCE8 COMMITTEE DIST CURRENT MEMi~$ NOMINATION T6Bii COUNCI f *6 Jim Pendzek Pat Muro 1992-94 Brock 7 Lawrence Cochran Diana Briggs 1992-94 Mayor *2 Terry Garrett Kent Hiller 1992-94 Smith *4 Sandy Kristofersen Sandy Kristofersen 1992-94 Cott KEEP DENTOI- BEAUTIFUL BOARD DIST CURRENT MEMBER NOMINATION T COUNCIL *1 Dave Boston Charlys Heggins 1992-94 Chew *6 Gertrude Gibson Luanne Hicks 1992-94 Brock *7 Betty Kimble Vera Laney 1992-94 Mayor i *3 Kandice Gandel Kandice Gand91 1992-94 Perry *4 Bill Watson Bill Watson 1992-94 Cott LIBRARY BOARD ~ I DIST C,1RREHT MEMBER NOMINATION TE&t COUNCIL 1 *7 Kjoll Johansen Kjell Johansen 1992-94 Mayor *3 Kathy Pole Kathy Pole 1992-94 Perry *4 Jean Schaake Ema Ruth Russell 1992-94 Cott * - Individual nominated and approved No * - individual nominated but not approved C - no nomination S r , i 1 ~ e AgodaNo 9 y - n + S]! AQeadalte 5#'a~ wle_ 9-ao-9 p~4ca AtCAE.aTI011 BOAAp ~ 6 ~ pIST r`rmnFNT MEMBER d,9MINATION TEBt<t COUNCI+ Tom Judd 1992-94 Mayor *7 Tom Judd 1942-94 Smith *2 Loyce Wilson Loyce Wilson +w-..,. +tlg fONI11G GOI~IB$102~ V pIST S2ENT MEMBER KOMM= TEEM COUNCIL *3 Hike Cochran bake Co,:hran 1992-94 Perry Ellen Sct,ertz 1992-94 Miller *5 Jim Engelbrecht 1992_94 Brock *6 Katie Flemming Katie Flemming ~vn vvexr+vICAL COLE plsT r*rtuRFN'P MEMBEB ~9HINATION ~ Q91MM Millard Heath 1992-94 Miller *5 Millard Heath *6 Lee Capps Lee Capps 1992-94 Brock ' Jeff Peploe 1992-94 Chew *1 Jeff Peploe snair IO tMILiTItB E011AQ i l DOMINATION TE8li cm T-H2= *6 Roland Laney George Hopkins 1990-94 Brock ` e.Mr anfae Of f►P4Et1L~ y` x9maO TVU CONL y ~ CrlRrNT !EMBER t Spencer Washington 1992-94 Chew *1 Harry Eaddy a *3 Ann Houston (ALT) Ann Houston 1992-94 Perry Mike Wiebe 1992-94 Mayor *y Mike Wiebe w * - individual nominated and approved 1 No * - Individual nominated but not approved w s, - no nomination i , Its s r AienONo y~3 1- Ageada!t!+~ QS ~a TRA) IC OAFETY COKMIGISION Date 37 P-M CURRENT MEMBER NOMINATION I M 0121CU *6 VACANT L. Keith Martin 1992-94 Brock *1 Kathy Devine Kathy Devine 1992-94 Chew *2 Eric Jackson Eric Jackson 1992-94 Smith *3 George Kay Mark Coomes 1992-94 Perry *4 Edna Redmon Larry Luce 1992-94 Cott CIVIL SERVICE CONNISSION CURRENT MEMBER NOMINATION TEEM *3 Charldean Newell Charldean Newell 1991-94 Harrell DDERION $OUSINO AM28ORITY CURRENT MEMBER NOMINATION T= 1 Derrell Bulls _ 1992-94 Mayor 2 Rudy Rodriguez 1992-94 Mayor THIA BQUD OF DIRECTORS CURRENT MEMBER NOMINATION T= *1 Tom Harpool Tom Harpool 1992-94 Council ACCO0128 I~t Individual nominated and approved No * - individual nominated but not approved r - no nomination F V,K i i t a Tw Ry4 m r: ,J apandikc g s-tea CITY OF DENTON CITY COUNCIL MINUTES D3I9 9 -ao ~y JULY 21, 1994 38 The Council convened into a Special Call Meeting on Thursday, July 21, 1994 at 6:30 p.m. at the Center for the Visual Arta PRESENT: Mayor Castleberry; Mayor Pro Tem Brock; Council Members Cott, Perry, Miller and Smith. ABSENT: Chew t 1. The council convened into Executive Session to discuss the following: I A. Legal Matters Under TEX. GOVT CODE Sec. 551.071. B. Real Estate Under TEX. GOVT CODE Sec. 551.072. C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074. No formal action wan taken. 2. The Council was to consider approval of a resolution appointing a Municipal Court Judge. The item was pulled for consideration at a later date. 3. The Council was to consider approval of a resolution appointing contract Assistant Municipal Judges. The item was pulled for consideration at a later date. The Council convened into a Special Call Meeting on Thursday, July 21, 1994 at 8:00 p.m. at the Center for the Visual Arts. PRESENT: Mayor Castleberry; Mayor Pro Tem Brock; Council Members Cott, Ferry, Miller and Smith. ABSENT: Chew 1. The Council considered approval of a resolution of appreciation for retiring Board/Commission members. The following resolution was considered: 70. RA94-012 RESOLUTION IN APPRECIATION OF RETIRING BOARD AND COMMISSION l' MEMBERS Smith motioned, Brock seconded to approve the resolution. on roll Perry "aye", Brock a and Mayor Castleberry "aye". Motion "earri d unanimously. :t Ap1Ad1No ~l - 0 3 Apendalt 5 ~ City of Denton City Council minutes 39 July 21, 1994 Page 2 With no further business, the meeting was adjourned at 8:30 p.m. i BOB CASTLE BERRY, MAYOR 4 CITY OF DENTON~ TEXAS BETTY WILLIAMS I CRETAPY DEPUTY ITY SE CITY OFCDENI'ON, TEAS ACCOOIF8 { k r: `l y M ' ~lr: cr.' S ~k ~ ~ ~N.. std F y '.kr7 4` wr ~ A 5 iy dlr.' P r ~ ,p. s j AgeadaNo ~ Date_ - CITY OF DENTON CITY COUNCIL MINUTES IID JULY 26, 1994 The Council convened in a Special Call Session at City Hall at 4:30 p.m. PRESENT: Mayor Castleberry; Mayor Pro Tem Brock; Council Members Cott, Perry, Miller and Smith. ABSENT: Chew 1. The Council participated in a van tour of various CIP projects wit'.iin the City. k The Council convened in a Special Call Session in the Civil Defense Room at 8:30 p.m. PRESENT: Mayor Castleberry; Mayor Pro Tem Brock; Council Members Cott, Perry, Miller and Smith. ABSENT: Chew 1. The Council convened into Executive Session to discuss the following: A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 B. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 No formal action was taken. 2. The Council considered approval of a resolution appointing a j Municipal Court Judge. The following resolution was considered: F R94-032 A RESOLUTION OF THE CITY OF DENTON, TEXAS APPOINTING SANDRA i WHITS AS CITY JUDGE FOR THE CITY OF DENTON MUNICIPAL COURT OF RECORDS AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR HER TERMS OF EMPLOYMENTI AND DECLARING AN EFFECTIVE DATE. Perry motioned, Smith seconded to ap,?rove the resolution. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Perry "aye", and mayor Castleberry "aye". Motion carried unanimously. y ~r i! % F w is isS i RM!MiI 3 . WWI. AQesldaNO 9y a City of Denton City Council Minutes Agendalterrt)Q.~. c* :Z July 26, 1994 ~1e~_a Page 2 3. The Council considered approval of a resolution appointing contract Assistant Municipal Judges. The following resolution was consideredr R94-033 A RESOLUTION OF THE CITY OF DENTON, TEXAS APPOINTING ROBIN I RAMSAY AND TANYA COOPER AS ASSISTANT CITY JUDGES FOR THE CITY OF DENTON MUNICIPAL COURT OF RECORD; AUTHORIZING THE MAYOR TO EXECUTE CONTRACTS FOR THEIR TERMS OF OFFICE; ESTABLISHING FEES FOR PAYMENT FOR THEIR SERVICES; AND DECLARING AN EFFECTIVE DATE. Perry motioned, Smith seconded to approve the resolution. On roll vote, Brock "aye", Cott "aye", Miller "aye", Smith "aye", Perry "aye", and Mayor Castleberry "aye". Motiocarried unanimously. With no further business, the meeting was adjourned. BOB CASTLEB:EU , MAYOR CITY OF DENTON, TEXAS BETTY WILLIAM3 DEPU'T'Y CITY SECRETARY CITY OF DENTON TEXAS tir ACCOO1PA 1 7 .r Tb i l1~ R r IY Y R Lk pl 't 77 i' r irta. ~G1iRir•r..wr....w«-. ..r .u... ~ ' tL?.r ~ G pt}1~C'. a .i; ITY= C ,COUNCIL CO e. 4l 4 ~ s to Z5 a , A~1QgNo "U AOen4a11 a _ '3 Oete i MUNICIPAL BUILDING, ~ DEN TON, TEXAS 76201 ~ TELEPHONE (817) 556.8307 CITY of DENTGN, TEXAS Office of the City Manager i ( CITY COUNCIL REPORT t I TO= Mayor and Member of the City Council FROM: Lloyd V. Harrell, City Manager DATE: September 20, 1994 SUBJECTS Rodeo sat the North Texas oFairgrounds on S nday4 September 25, 1994. BACKGROUND Efren Gonzales, representing DFW Productions, has requested that the City Council grant an exception to the noise ordinance for use of a loudspeaker to conduct a rodeo at the North Texas Fairgrounds. The request is for a rodeo event on Sunday, September 25, 1994, ! from 2100 pm to 6s00 pm. A copy of the noise ordinance is attached for your review. The I ordinance declares loudspeakers, amplifiers, and musical instruments a noise nuisance, particularly after 10:00 pm on weekdays and anytime on Sunday. The ordinance does, however, provide that the City Council may make exceptions when the public interest is served. 6 ~ t1 tt DFFf Productions has indicated to Staff an interest in conducting approximately 10 such rodeos per year to provide entertainment for al a # a x: the Hispanic community. However, this request is only for the rodeo schedules! September 25, 1994. ` I i. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: ` Area Residents, r' J~rf:; .r f i ~ rl °H A f : r v~ "Dedicated to Qcalirv Service" t 6 Wiry ~t 4T' f ZAY . 'x d~ ~7, r VIR: W1 } 9e+~0dNo ~;a 3~ FISCAL IMPACT: ~9~oddltBnS None lstf . a 0 -9 I any Please advise if I can provide additional information. RESPE ULLY SURM ED: /r~ loyd V. Harrell City Manager i Prepared bys ' Vero Qglesb Administrative Assistant II ; Approved bys osop Portugal Assistant to the Cit Manager .H I QA r F V i 1 l1 1 1 v~ 1 •a~ Xa 8i+0 , )a . 1}KaiY~ gendaNo. 4'y 'D31 ~genda~t s - 3A late 5 - as - 9~f SEPTEKBER 12. 1994 6 i. DENTON CITY COUNCIL t 215 EAST MCKINNEY ST- 1 DEIMN, TX. 76201-4229 s To Members Of The City Council: DFW Productions respectively requests an exemption for the use a of a loudspeaker for the purpose of conducting a hispanic rodeo event at th North Texas Fairgrounds Arena, on September 18th or 25th of 1994,.from 200pm to 6:00pm. Thank you for your consideration. Cords D W odu ns i r 1 t { j fl lyr 4 kf Arl . .i f z i d ` c ~ ♦ Y~ , Y ,arWaNo ~-a W~/,d Agendalletl~,., Chapter 20 NUISANCES' 4t. 1. In General, It 20.1-20.30 Art. 11. Abandoned Property, It 20.31-20.70 Div. 1. Generally, It 20.31-20.40 Div. 2. Motor Vehicles, If 20.41-20.70 Art. III. Grass and Weeds, if 20.71-20.73 AR'7ICLE I. IN GENERAL I Sec. 20.1. Noise. (a) It shall be unlawful for any person to make or cause any unreasonably loud, dis• turb:ng, •tnnecessary noise which causes or may cause material distress, discomfort or injur to persons of ordinary sensibilities in the immediate vicinity thereof, bi It shall be unlawful for any person to make or cause any noise of such character, intensity and continued duration as to substantially interfere with the comfortable enjoyment of private homes by persons of ordinary sensibilities. fci The following acts, among others, are declared to be noise nuisances in violation of t~ is Code, but such enumeration shall not be deemed to be exclusive, 11s The playing of any phonograph, television, radio or any musical instrument in such manner or with such volume, particularly between the hours of 1000 p in. and '.00 a, m., as to annoy or disturb the quiet, comfort or repose of persons of ordinary se r.. sibilities in any dwelling, hotel or other type or residence; ' (2) The use of any stationary loudspeaker, amplifier or musical instrument in such manner or with ouch volume as to annoy or disturb persons of ordinary sensibilities in the immediate vicinity thereof, particularly between the hours of 10:00 p.m. and i 00 a.m., or the operation of such loudspeaker, amplifier or musical instrument at any time on Sunday; provided, however, that the city council may make exceptions upon application whom the public interest will be served thereby; } 13) The blowing of any steam whistle attached to any stationary boiler or the blowing cf any other loud or far-reaching steam whistle within the city limits, except to give notice of the time to begin or step work or as a warning of danger, (4) The erection, excavation, demolition, alteration or repair work on any building at any time other than between the hours of 7:00 am. and 8:30 p.m., Monday through 'Crop references-Protected migratory bird roosts declared nutoana,16.87; inspection k and abatement warrsnu, 119-86 of seq.; insect and rodent control in mobile home and rec- reational vehicle parka, 1 32.91. li supp. Ne.a 1389 i k 0 e 4' Z. it f =CITY - COUNCIIJ r . 4 Y rQ~k T 1 T4 4 'xaMr Wt. !rR}. 4 4.,. j~'s r < 1 4`'~~ , ke to;{~d1~4'~I }"~T"~Lr Y•~t<a~7FY t rfkw"'94pYmc.o(k'`hNT`A~`'i~~5~~~ T rihr •{'l iias}aYe!1 ~~thT~y 4.fif 1. T ee a e^ ~'S~!r t ka t u1~• 4v A Y . It'~ taaY ~ r a t 4 . t~ iF +9 ~r'r~. 1 ~ 0 "4F4 a t f tiMi f r ~ ~ 1 rJ 4 T' I AK' ~ } .~i~,t~ J S;~ „hY akr..+~ ~°a I r 1 MCI , Ap1~11Vo - f AO6*1 _ i 0 We /I 8 cirr of GENTON, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 76201 • TELEPHONE (817) 566-8307 f Office of the City Manager MEMORANDUM }I TO: Mayor and Members of the City Council ! FROM: Lloyd V. Harrell, City Manager DATE: September 20, 1994 k SUBJECT: Request from the Forrestridge Home Owners' Association to II j close Rolling Hills Circle for a block party on Saturday, October 29, 1994. RECOMENDAT IOM i To temporarily close Rolling Hills Circle, between Igo R1000 olling pills Circle and 29 Rolling Hills Circle, from 5:00 pm I Saturday, October 291 1994, for the Forrestridge Home Owners' I Association to hold a block party. ; ' SUMMARY: E Dora Kenny, representing the. Forrestridge Home Owners' Association, Is requesting that the street be closed to provide adequate space and safety for those attending the block party. . i i The block party will consist of a wennie roast, a haunted house, a hay ride, strolling entertainers, and a street dance with live flat bed trailer with i music. The hay ride will take place on a three or four bales of hay, pulled by a pickup. The ride will be F° confined to streets within the Subdivision Including Forrestridge, m. Forest Circle. They also have a live Rolling Hills e and Oak band led from 700 p - 10:00 p.m. Ms. Kenney, representing the Home Owners' Association, has assured r'( Staff that all prescribed safety precautions will be followed during the event. These precautions include roasting weenies on grill(s) using other than wood briquets and confining the hayride J FY, j to the Forrestridge Subdivision. A parade permit would be necessary if the hay ride occurred outside the subdivision. rf I "Dedicarrd to Quality Serv,*-e" fr 1 y i tgc.4aNo 0 3 ! AWda►iem 313 date - In addition, Staff has informed Ma. Kenney that the noise , ,rtI SRnce a•~ 8 ordinance instrumentsr after the ehouse of ur of 110:00ep.m. Although live music cis not scheduled past 10:00 pm, Staff has asked that the signatures of all residents on Rolling Hills Circle be obtained to ensure they are aware of the live music. Signatures of all residents affected by the street closure have been obtained. Please advise if I can provide additional information. RESPEC ULLY SUBMITTED: earrall Llo d City Manager Prepared hys I Veronica Soglesb Q Administrative Assistant II Approved bys f Jose h Portugal Assistant to the City Manager I, i Y, i T Fly; ~ I 'M s 1 I pa:Fr +1 f 4f Ages►daNO _ '1 ~O 3". 5 -38 Agendall rt.R DOLL Oo-9 i City councils { Denton, Texas i Council Members: I am requesting that the city close a prtion of Rolling Hills circle so that the For:esGr idge Subdivision can hold a party on P.m. October 24th, SaturedaY from 5 to 10 The party will consist of a weinie roast, a hayridar a haunted house, strolling entertainers and a street dance with live music. The music will start at 7 and end at 10. The hayride will be on a flat bed trailer with 3 or 4 bales of hay,chapersnes and or parents along on ea:h trip, pulled by a pickup. The route will be limited to the subdivision streets. There are two empty lots at the end of Rolling Hills and we will use one of those if necessary. The Mwr is one of the property owners bounded by the street closure and he has already given his permission to use the lot if necessary. Electricity will be donated by homeowners along the street closure. They have already offered to do so. Lighting will come from the street lights and if necessary we will stci.ng sans exteMioanlights It around the area. t I c`on't ace why, ~ S the weinies will be cooked on grills. Although i ; if we put dow.i a good layer of rocks in the street and built a fire on those that we can't have a bonfire. A hot dog just doesn t ~ taste right unless it is cooked on a stick over a fire. Construction workers in this area have open fires going every day when it is cold. Perhaps we could have a volunteer fire truck stationed in the area and an exception could be made in this instance. Respectfully, ' Dora B. Kenney Forreatridge Home Owners pysociation 390-0148 f } 7 i M1Ai .il M1 1 ~ I M• ! 1 R]i ApendaNo,_ y - a 3 . . Apendalter~.B.s_ ,fig REQUEST FOR STREET CL08tURR-a 0 _ 9 organization Requesting Street c osure: o #0, eS~ C1z ass Contact Persons_ U Q hp~T Addresst S Phone Number= Street To Be Closed:_ o141 aa~ GJ~~2 /I Date and Time To Be Closed:- Intersecting streets: ~t?E rC~ u" n ~p i v c Kx- Reason For Closures LL ~ Pc n~•t~ ~'U~ Please complete the lower portion of this form. ALL r tenants affected by the street closure MST be contacti3 ap» d~mu tyeignebelow ~th an Indication of being in favor or in opposition to the street closure. Na" of Property owner/ Address Authorlsed Tenant of Pr st 8ionaturi Favor/ _ oppoea WIT 3. .r 4 ~ T 9. A!-X 00FC { •I 4 `ii,. A i i ` i t 5 AeelldaNo Sys # 38 Apeodaltelf~.._-....~~._ bate9 - 0 6--y D I CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 5668307 Office of the City Manager August 17, 1994 i a Ms. Dodie Kenney 3509 Forrestridge Danton, TX 76205 Dear Ms. Kenney! 29to 1994 your request to hold a This is ,in regard in the Forrestridge area. party on Saturday As we discussed, enclosed is the Request For Street Closure form. This will need to be completed for the City Council to consider your request. You need to ensure that all affected property owners j are given the opportunity to exprras their preference about this ! event. During our conversation yesterday, we discussed the following additional items: j 1. A street dance to be held in conjunction with this event. 2. A hayrlde to be offered in conjunction with the event. 3. A barbecue or bonfire to be included as part of the event. The City of Denton does have a noise nuisance ordinance that prohibits the use of loudspeakers, amplifiers the Councisical instruments aftbr the ho+ir of 10:00 p.m. ir, grant an exception in the -4%blic interest, These exceptions are considered ou a case-by-case basis. You indicated that choose for thiamay have a live band play until 11:00 p.m. If you be part of the festivities, then you will need to seek the your letter for accomplished the exception This can noting approval o reason for noise exception. by Council's street closure, To conduct the hayrlde on Hobson Lane or Lillian Miller Parkway as you indicated yesterday, you may need a parade pormit. Lieutenant Paul Abbott of the Denton Police Department will be glad to assist i "Dedicated to Quality Service" r i r I ,:y r s i AgendaNa,-y- #33 8 [ate 9~ o - g'I Me. Dodie Kenney August 17, 1994 Page Two you in this matter. You may contact him directly at 566-8542 for additional Information. Concerning the barbecue, I spoke with Mr. Rick Jones, the City of Denton Fire Marshall. You will be permitted to barbecue In the g street that is closed on a grill(s) tieing other than wood briquets. ; Using the street as the base for you barbecue would not be prudent due to the combustible nature of the asphalt. Consequently, we cannot allow you to barbecue directly on the street surface. This would also preclude having a bonfire on the asphalt surface as well. In consideration of your request, we can place this item on the ' September 13, 1994 regular meeting of the City Council if you can complete the enclosed form. Please also send a letter outlining the reasons Tfor his the noise excetion and the will acquaint the Council with e the partic ul~o f your event. of I your request. The City Manager's office will be glad to assist you in anyway that we can. If you need additional assistance please contact Ms. Veronica Oglesby, at 566-8307. S cerely, i lot fAo Po rtugasistant to the City Manager M ch 1 3 Enclosure j q~ tA' i ' ry y: .9 lM1 rrek~ 4 E:\6"XS\RES\RDtt ING. X It AgendaNo 9 y o 1 ftenui-5 # 3 Agenda Costa 9-aO-9`i 7 o-f RESOLUTION NO. A RESOLUTION TEMPORARILY CLOSING ROLLING HILLS CIRCLE FROM 18 ROLLING HILLS CIRCLE TO 29 ROLLING HILLS CIRCLE ON SATURDAY, OCTOBER 29, 1994; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Dora Kenney, representing the Forestridge Home Owners' Association, is requesting that Rolling Hills Circle, from 18 Rolling Hills Circle to 29 Rolling Hills circle, a public street within the corporate limits of the City of Denton, Texas, be temporarily closed to public vehicular traffic between the hours of 5:00 p.m. until 10:00 p.m. on Saturday, October 29, 1994 for the purpose of having a neighborhood street dance, weenie roast, haunted house and hay ridet and WHEREAS, Dora Kenney, representing the Forestridge Home Owners' Association, has assured the City that the property owners in this area have agreed to the temporary closing of this road= NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF DENTON: SECTION i. That Rolling Hills Circle, from 18 Rolling Hills Circle to 29 Rolling Hills Circle, a public street within the cor- porate limits of the City of Denton, Texas, be temporarily closed to vehicular traffic from the hours of 5:00 p.m. until 10:00 p.n. on Saturday, October 29, 1994, for the purpose of having a neigh- boyhood street dance, weenie roast, haunted house and hay ride. SECTION IIL That the City Manager shall direct the appro- priate city department to erect barricades on Rolling Hills Circle, from 18 Rolling Hills Circle to 29 Rolling Hills circle, at 5:00 i p.m. and to have the same removed at 10:00 p.m. on said date. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY kf' BYs APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY i BY L' ?~3 I Lpfjpp~pERRY R. aQendaNo - 0 3 owxtoao Ag6nda'sa~-~ 3 ~ ~ We _ .:a OU 4 W . ~ ` rMtlat ~T 4 ~ Q uvu. oiv+~ m°°° 0Iw[ ~ v4 t 1N ~a+vEr wrt W t cot C1. ~ t XT 0 `1 S011TN mo KCiTO * ! G on, } AllsoT AID G 0. gElJ1G . IgI.Lt~Q S OR t PA E ,MATT4M aAMl~G TJJfTUCO r u+"°TOr o a"• KT -1 ~.%MLLINGTONOL COuRT O o ou~ v, CT NCI C0 • + , rte r ti' r> r a4A 1.5. k4 v S ) ~1 ~ era♦ ~ rr~ x' Ste.' !r e l S 1~ 1 p i •k 1 ~y~^~t'1,% e ¢ ry+Yll~~'iKk`'yy My''Y, s S'444'`' ~ra~~~4 ~ ~ t+ yy"I11..,f1{' ♦.y+Pa S 1 ra,y r. i r ya 4` a v. 10, 1 IN P 3 1 q e, y SCR ?~,~'T"-. ' t ~~ew~x'' ~y} .S;q r r1 +S ire N, L. N 'tra ~l ~e ~ eY Sw~'rN ~ ♦ ~ . p,~ -r I (Y w. 1 (W :Af1["~ ApeediNe ~l" ~ AP*1 -020 ~b WTV orDENTOIN, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 761(I / TELEPHONE 1817) 566.8200 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager DATE: September lb, 1994 SUBJECT: Request From the Denton Independent School District To Close Congress Street Between Mounts and Denton Streets For "Cougar Day" RECOMM.ENDATION• To temporarily close Congress Street between Mounts and Denton Streets on Friday, October 7, 1994, from 11:30 a.m. until 3:30 p.m., for "Cougar Day" festivities. $UMMARY• The Denton Independent School District is requesting the street be j closed on Congress Street between Mounts and Denton Streets for the 1 "Cougar Day" festivities. The purpose for the request is to allow students to cross safely between the Calhoun Building and the athletic field. This is an annual event sponsored by Calhoun Middle School. Please advise if I can provide additional information. RESPE LILLY SUBMITTED: E Lloyd V. Harrell aR City Manager ; Prepared by: u~ ~ilrj , ; 1 401 P 90, ~osep Por uga Assistant to the city Manager s. d n n Y gendaNo. Qµ' 0 3 gendaltant, 5_..#.r 30- RE [)EST FOR STREET CLOS c~-0.0_g4 a a Organization Requesting Street Closure: Denton Indepe trier Dr. Albert Thomas Contact Person I Address: 1307 N. locust Phone Numbers 387-6151 Street To Be Closed: Con resa Street Date and Time To Be Closed: October 7, 1944 11 30 a.m to 3:30 P.M. Intersecting Streets Mount Street and Denton Street I Reason For Closure: Observance of the annual Cou¢ar - - Calhoun Middle School students please complete the lower portion of this form. ALL property owners and/or tenants affected by the street closure MUST be contacW and must sign below with an indication of being in favor or in opposition to the street closure. Favor/ !same of Property Owner/ Address Authorised signature Tenant of property ass 1. DISD owns all ro ert involved with this re uest j 4 1. 3. 4. S. b. 7. 6. 9. 10. c ti ANK000FC ! SF.Q R 1894 !r rt' Y C., aa'~ DENTON INDEPENDENT SCHOOL DISTRICT Dr. Albert D. Thomas, Superintendent 1307 N. Locust P.O. Box 2387 Denton, TX 76201 - T (817) 387-6151 1e~ endai i E August 31, 1994 i Mr. Lloyd Harrell City Manager 215 E. McKinney Denton, TX 76201 Dear Mr. Harrell: For the past few years, the City of Denton has cooperated with the Denton ISD in closing Congress Street between Mount and Denton Streets for the annual Cougar Day event. Cougar Day will be held this year on Friday, October 7,1994, between the hours of 11:30 a.m. and 3:30 p.m. j We respectfully request that the City close that one block of Congress Street on October 7 between 11:30 and 3:30 to allow students to cross safely between the Calhoun building and the athletic field across the street. Thank you for your consideration of this request. Sincerely, Albert Thomas a 1, ti y , r.T iy y~ vtt' { 1 ~V FF.ia, tt , ~F, llII I' +'y.~ ~Vlr A) Qr11 ~~}{T I 1,1f f~~ 1 fi1,; i f .""..rev ar 4 { BRONCO ~y-o3 J gend o ~ 1411 Z F RG' S L) usdN J ~E Z PAU. EGAN EINI CONGRE PARKWAY ANDERSON of ~~r I r PEARL um 0 NAY C3 S t Et ICE ARE OA 0 . O A E• W W. S a W. HICKORY ❑ fw~ ERPY . S i L.T'1M~ wwe f►. Awn A rdWI i 1F y j,\wpdocs\reeo\cougar.:ee kgenda1t"' -%5 31- la1P 9-~°-~y RESOLUTION NO. Ub A RESOLUTION TEMPORARILY CLOSING CONGRESS STREET BETWEEN MOUNTS STREET AND DENTON STREET ON FRIDAY, OCTOBER 7, 1994; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Albert Thomas, representing the Denton Independent School District (DISD), is requesting that Congress Street between Mounts Street and Denton Street, a public street within the corporate limits of the City of Denton, Texas, be temporarily closed to public vehicular traffic between the hours of 11:30 a.m. to 3:30 p.m. on Friday, October 7, 1994, for the purpose of having the annual Cougar Day event; and WHEREAS, the DISD is the only property owner affected by this temporary closing of this road; and F j WHEREAS, the annual Cougar Day event is open to the general public of the City and County of Denton; and j WHEREAS, in order to provide adequate space for the said event and in order to protect the safety of citizens who attend, the City Council of the City of Denton deems it is necessary to temporarily close a portion of Congress Street between Mounts Street and Denton Street from the hours of 11:30 a.m. until 3:30 p.m. on Friday, October 7, 1994; NOW, THEREFORE, 1 THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: ) !ION I. That Congress Street, between Mounts Street and Denton Street, a public street within the corporate limits of the j City of Denton, Texas, be temporarily closed to vehicular traffic from the hours of 11:30 a.m. to 3:30 p.m. on Friday, October 7, 1994, for the purpose of having the annual Cougar Day event. SECTION II. That the City Manager shall direct the appropriate City Department to erect barricades on Congress Street from its intersection with Mounts Street and its intersection with Denton Street on Friday, October 7, 1994 at 11:30 a.m. and to have the same removed at 3:30 p.m. on said date. =19R -M. That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR r~ y noxex~ WendaNo-- ~`l'-~ 4gendalte>t~~..~ 0816__`.. a° ATTEST: JENNIFER WALTERS, CITY SECRETARY BY., APPROVED AS TO LEGAL FORM: j' DEBRA A. DRAYOVITCAo CITY ATTORNEY BY: 1 , 1t,. .t }y t y Ilt`i i~ 1 . t'1 'V TT A~ i. °!,t tit I r I r S 14 PAGE 2 ~jr Y 1. i'i I 11 . 1 J~ A ° i ITY,. C 'UNCI: rrr~~ 4\n4 f1~t~i y J7 ~ t } ~y Y YT R ~1.~ Y ,~y,Yh Af„~Ct L~ P~ IYr(rw iKf y(~~ 4,~9'a I to a r 1 1r, ! bT,~s ~r~Yy(f~. R Fel J!I /1 a 1. I { t I ♦ Y~{, I r .Y Vr .yam .1 nV ~ 1 'VI l Icy'. a 1 1j71 l '40eA0aMo ~Oendalt Oete _ ~ CITY of DENTON, TEXAS MUNICIPAL SOLOING I DENTON, TEXAS 7620! • TELEPHONE (817) 666-8307 Office of the City Manager CITY COUNCIL REPORT T0., Mayor and Members of the City Council FROM= Lloyd V. Harrell, City Manager ~r DATE: September 16, 1994 SUBJECT: Re j quest From The Brooklake West Street Neighbors To Close Brooklake From Thunderbird To Brookhollow For r. Party A Block To temporarily close Brooklake from Thunderbird to Brookhollowr on Saturday, October is, 1994, from 4:00 block party sponsored by the p.m. until 8:00 Y neighbors of Brooklake West Street. a ki Renee Horton, representing the neighbors of Brooklake West Street kr in the Westgate Hills Subdivision, is re be closed to provide adequate s questing that the skreet` a block party. The attac that the hed request for street closure reflects r' ~ ; support this action. ' ! Please advise if I can provide additional information. RESPECTFULLY SUBMITTED, IAA c.. ~ ~1`A r 14 Ll ty V. Harre f ~Ol F 4` Ci y Manager rc; ti; a Prepared by: M- j, d 4 ose Portu a Assistant togthe City Manager ti N~N ' t 7 ° H 7g a<*'~ "Dedicated to Qualify 5endte" rr ♦ i r - . V k . 4geRdaite ~5 , p h1F 9-c oO REQV~ST_ FOR STREET OLOSV~76' ~ 5, - I organisation Requesting Street ClosureftXJl1 ~C Q UU~ Contact Persona b Address: c'10-1 P-)t-MK(coKQ 0 See Phone Numberi_.-15q(p~ _ Street To Be Closed Y~r~ +(~ct~ t j1~~+`ld~►btr cJ f~f~~~ s cxf FS `r yV Oo M ° Date and Time To Be Clos-endI r L Intersecting Streets A/Y QUA rd q - Reason For Closure 'Noc& Cx i~"~ l1 i Pass complete the lower portion of this form. AM property ownan and/or wants affected by the street closure Molt be contacted and rust sign below with i an indication of being in favor or in opposition to the street closure. i` Name of Property Owner/ Address Authorised favor/ Tenant of property si sture se F F{ 1, ~b~n No( ro ~r Lye- MU F 44 2108 gtoctcAe<_ al. b. 61 2 F- 6 13 E E en/ 9. aJv J1 l ~.i 10 . n Mer+„ uo 8 O F E rt, j,tp,~ 2ZI2 I~rodK(ak° I.u.~-~~~ F ooorc a, , aao~ QroJi(14,Ke J C r 1 ' a0endaNo 9 y - o ' 4~ °ndalter~ 5' 0 "gunsT s'OR BTR~~q. ~L08tV?_ao q~ Organization Requesting Street Closures Contact Persona o ffioa 1lddreass 2--{0 -1 p rro1K(a o Phone Humber r_(p / 0 Street To Be Cloaedr_ bfr J -iy r lA( Date and Time To Be Closedar-~l" 15 ; 7 - ~ fl. m o Intersecting Streets r r r r l ('Yi y n L i~C) 4f s Reason For Closures IQ U K 7lsase 6mPlste the lover pl of this form, tenants affected by the street aloeure MOST be contacts mW must sign bei ~th an indication of being in favor or in opposition to the street closure. Name of Property owner/ Address Tenant of Pro rt Authorized favor/ 1. F~ob~r► Nt~Fc to t (078 r F 3 4. 2108 Btcc*AE al. F r 5. A Al 2 s. 13 ~ e. l 9• u 14. Lm ,,,row-t, zzo dmac H• IT 22i 2 ~roaKlake oaorc ' i3..Y4-=-C aao~ arooKlaKe r .y ; i 1 4 Mo. Qy.~o 31 . . ~ terms ~ 3 D IN 9-0 6 -Q 3~5 3 WU i ' r ~ W r FLADGER { PWYNF-M ` I a i r ivw t i 1 ry • ,y ~4 ✓ A il'!4 A I i r y r ' MAY. 3#0 . e HWY. 360 I I , i V4 R f. jj%wpdoce%rjso%brooklak.ree AgenOiNo 9 y . a Apenda~to--- Dhte J9 RESOLUTION NO. A RESOLUTION TEMPORARILY CEASING BROOKLAKE STREET WEST FROM THUN- DERBIRD DRIVE TO BROOKHOLEAW DRIVE ON SATURDAY, OCTOBER 15, 1994; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Renee Horton, representing the neighbors of Brooklake Street West, is requesting that Brooklake Street West from its intersection with Thunderbird Drive to its intersection with Brookhollow Drive, a public street within the corporate limits of the City of Denton, Texas, be temporarily closed to public vehicular traffic between the hours of 4:00 p.m. to 8:00 p.m. on Saturday, October 15, 1994, for the purpose of having a block party; and WHEREAS, the residents of Brooklake Street West, from its intersection with Thunderbird Drive to its intersection with Brookhollow Drive, having signed and presented the city Council with a petition agreeing to the temporary closing of Brooklake Street West; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I That Brooklake Street West, from its intersection with Thunderbir.d Drive to its intersection with Brookhollow Drive, a public street within the corporate limits of the city of Denton, Texas, be temporarily closed to vehicular traffic from the hours of 4:00 p.m. and 8:00 p.m. on Saturday, October 15, 1994, for the purpose of having a block party. j SECTION II. That the City Manager shall direct the appropri- ate City Department to erect barricades on Brooklake Street West:, from its intersection with Thunderbird Drive to its intersections i with Brookhollow Drive on Saturday, October 15, 1994 at 4:00 p.m. and to have the same removed at 8:00 p.m. on said date. i SECTION III. That this resolution shall become effective 1 immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1994. I lY' BOB CASTLEBERRY, MAYOR P Y 1 r r:.. j , AQ9nddNo 9 ~ 0 3 I AgendaNe s ~ Dale moo= ~ - 5~~ 5 S ATTEST: JENNIFER WALTERS, CITY SECRETARY BY., i APPROVED AS TO LEGAL FORM: DFBRA A. DRAYOVITCH, CITY ATTORNEY BY: I; r. l ~ . t; rF ,r e 1 1r ; a lid r Y , L a , n.1t plYS Y , f q t 7 j 11, PI PAGE 2 ' ' A 1~ e CITY.---- =COUNCII 11 I l V 1 II J o~ n• 4A 41 ♦ 0 O O 4 + TOM, t~ 5 9b=si=s994 le=2RfM F~tOl1 CITY of MCA" ~ To ~ee a Tom W AM U Ass°cv► NORTH TEXAS DISTRICT F 1. n! FROMI NORTH TRW WATER UTILITIES ASSOCIATION DATE, AUGUST 12, 1994 RED EMPLOYEE RECOGNITION on July 12 1994, City eaVloyees presented a technical session on the improvements that the cityea~~ eis nfoimedarea wf water reclamation, as you may know of and wastowater employees and is dedicated to the education and technical traininq of it's members, essional TpohDiqtuively leartheir ned pmor ntation aboutwatheefImpor ancendof our c pital improvements and the dedication of the utilities administration to the public through quality ion arac nnel involved Cos Cngineerinj Administrator forewater andtwisatewate le Tan Nabbors, operator at the Reclsffiation Plants Alberto Lopes$ Mater Production Maintenance Supervisor, past President of our Association and Editor of the NTWUA newsletter. employ" All the of the enioned used their r maeesurementtiof to dedication. 1 Alberto Lopez submitted the petition to the NTWUA for the J endorsement to represent tho North Texas area in the0 A t aBt to WaterNo first in 1993 to the regional in Arlington, then in 1994 the Statio In 1994 the state againi i is lingtoouo whichn4ualify Denton to enterito the state competition in 1995. The city of Denton won and erovved to { have is quality product that bas been recognized by Denton has the 888T TASTING WATER IN TIUM'. ' i aw=akea this official* our Executive comsittee will like to present a plaque to the city of Denton for participating in the education of our mgrs session easahat the pr oeftationt be done during -a City if you have any questions please contsot Me st ! assistance r*6WbMWftxw*M0dRWW0Xn #40#00" .w ' i T1fUA Prea cant s !1b TOTAL P.01 r CITY= COUNCI t o • v s 8 d e ~ 4 r 4~ ox I r [k1~ w.rrr=rn:~ DATE: September 20, 1994Q3No AQlAOdH CITY COUNCIL REPORT (fie f TO: Mayor and Members of the City Council FROM* Lloyd V. Harrell, City Manager FG SUBJECT: Revision of zoning conditions on .6309 acres currently i zoned GR(c) to allow a telephone business office and 11 l limit the square footage of an accessory building. f r RECOMIJENDATION: See attached report. SUMMARY: See attached report. i BACKGROUND: See attached report. PROGRAM DEPARTMENTS OR GROUPS AFFECTED: Property owner. 4 FISCAL IMPACTS f, None. lI Respe ully subm tted: Prepared by: L1 yd V. Harrell, Cit Manager 0. Owen Yo , Urban Planner a° } i Approved: Yl ' I . R ins AICP µ Executive rector Planning and Development ~ i `Y $v g ~ 1! 40endaNa,,,.3- 03 49andaffe S 41-6 A We ~-?0-9q PLANNING i ZONING REPORT 6 ~a To= Mayor and members of the City Council Case No.s Z-94-019 Meeting Dates September 20, 1994 x P 1 GENERAL INFORMATION Applicants Research Innuvations 2002 Emerson s Denton, TX 76201 (represented by Patrick Will) j Current Owners Patrick Will A 1 Requested Actions Revise two zoning conditions on land currently zoned general retail- conditioned (GR[o)). One condition revision would allow a helephone business # office, and the other revision would limit the size of an accessory use to 400 sq. ft. Location and Sizes A .6309 acre tract located on the north side (No. 209) of University Dr., ap- proximately 300 feet east of Locust St. Surrounding Land Use and Zonings North - Single-family residences in SF-7 zoning. South - University Drive and an open area of the Texas wr woman's University campus in MF-i zoning. E East - Multi-family apartments in MF-1 zoning. West - A strip shopping center in GR zoning. i Denton Development Plans tow intensity area, No. 33: 55% allocated !L ~ it 1 1 1 1 ~ t I I' k yl '~✓.ef b:.JRI h.1 ~i. YYY~I{ Ln . Ir. nYl r. i. l 1' 4gendaw 2 9 6 31 Agendalt eq~s 6A ( Case No. Z-94-019 ,oY9-L September 20, 1994 Page 2 3 JL 19 SPECIAL INPORNATION Transportations i The proposed use will not have a significant impact on the existing transportation infrastructure. Prior to constructing a parking lot, the applicant must receive a parking lot permit. utilitiess There are adequately-sized water and sewer lines in University Drive. Fire flow is adequate for the proposed use. A hydrant is located on Locust Street, approximately 525 feet away. i he overhead Electric service is available from the existing system. Unless the load increases dramatically, t existing system will be sufficient for the proposed use. Drainages There will be no significant impact on the drainage infrastructure. Runoff should flow to University Drive. HISTORY i The property was originally zoned multi-family (HF-1) via the 1969 zoning map. In 1987, case Z-1871 involving this property was denied by the City Council. The application proposed a Planned Development zoning district for a miniature golf course, with accessory buildings. On August 17, 19931, the City Council approved rezoning of the site to general retail-conditioned (GR(c)), prohibiting many of the uses allowed in "straight" GR zoning, allowing a tea room/antique store. Other conditions (see draft ordinance) were also included. }I NOTITICATIOIt 1 On July 29, 19940 19 property owners within 200 feet of the site were notified of the proposal. At this writing, two b ^ pr kl f ~ L Vk ti.~ Y ~Pe~daNo .4 S9 - 0 31 Case No. Z-94-019 '~AandalterrZ,wQsd,g September 20, 1994 Date q _ a Dye Page 3 ~ T df return twolinsfavor.bOne verbaleexpression in favor Of the pro was also received. ► and proposal ANALYSIS Seinq in a low intensit intensity trips y area, the site is allocated Per Calculating the intensityrtripsracc 37.8 ordingrtosbu(60 X '6360 footage for retail use Jld1n 1 trips are allocated by zoningroximately 3,100 sq, ft square )i 186 In 1993, the Planning and Zoning the City Council approved a disproportionate share intensity trips for the site Commission recommended and of i , with the current zoning, The proposed condition does not increase the disportionate share of intensity allocated by the current zoning, j RECOMMENDATION ~ In light of the existing allotted of the site ' approved, share of intensity trips modification of the uses mand akes h no additional d mand on the f infrastructure proposed the Planning and Zoning Commission recommends II E approval of Z-94-019, E The approved conditions from the current zoning recommended, with the only changes being to allow a telephone business office, ai,d to limit accessor square feet, y building size to 400 ALTERNATIVES Y 1. Approve application. 2. Approve application with conditions. 3• Deny application. r 4• Postpone consideration, ATTACHUNTS 1- Location map. 2• Minutes, P&Z meeting of 8/10/94. r, uaa"U3• Draft ordinance. M i ti d' 4^ I i agenda No _9 9 • u agenda,;ferp n 209 East University Drive ATTACHMENT 1 [lei= _a 0- sy s NORTH , ~A\Nwm OIL MOAI ® 4 0 r ' Uf_ J(~4DiaG0e I~ Id I Mr D ~.._J ` • ~i d 'yqr ti ~ :LtOt COITION Pi~+ • to L - rw. r ,s~ ao ~•sr~ 1. IID D DLJ nrr, 710 r Id 41 xxxt"', WRAP 0 IN p~~ ~IJD A1/ t 0 CdaC_J Olt !lf ,D~rlt~UNDO IFIER]Eg Location Map Date: 7/29/94 Scale: None _J 1 1 ~endaNo 9N -03 ~ 1 DRAt A n0alle -S 4t- G Minutes ATTACHMENT 8 9 -a a y P&2 Commission 61 !a August 10, 1994 Page 7 i progressively closer to the street. It is very unlikely that there will ever be a useable sidewalk in that area. Mrs. Russell: Any questions for the petitioner? is there anyone to speak in favor of the petition? Is there anyone to speak in opposition? Public hearing is closed. Mr. Salmon: We did notify 7 property owners. We have received no responses. We are considering two variances, the procedure itself, and the sidewalk on Fanning. We recommend that both be considered favorably. Mrs. Russell: Are there any comments, discussion, or a motion? a 1 Mr. Morton: I am confused on how to word the motion. I move that the commission approve the variance to both Section 34- 114, Article 7 and Section 34, Article 7. Dr. Huey: I second. Mrs. Russell: All in favor? opposed? Motion carries (5-0). iii The variance is granted. E IV. Hold a public hearing and consider a revision to the zoning conditions on .6309 acres of land at 209 E. ' University Drive. The site, currently zoned General Retail (conditioned), is located on the north side of University Drive, approximately 300 feet east of Locust. Staff report given by Mr. Yost. This property is already zoned general retail conditioned. All we are looking at tonight is the modification of two conditions. This is in low intensity area`/33. It is 551 allocated. One of the key things we looked at in the application was the transportation infrastructure and if there would be any impact on the infrastr:cture due to the vertical alignment of University. It is a bad place to go in and out of the drive- way. We determined that there would be no significant impact on the road with the proposed conditions. Prior to occupancy k, o`' the building or construction of the parking lot, a parking lut permit and landscaping wall be required. There were 19 owners notified, two replies were received in favor, 1 in opposition. In addition, one phone call was received in x'rn~ l S Agende"Ja_9_!t._o 3L - Minutes P&Z Commission tote 9 p . y August 10, 1994 7 ~2 Page 8 favor. Generally, prior to the GR conditioned zoning, there were 37.8 trips allocated to the site. In 1993 when the site was zoned GR conditioned, it was proposed that there be 186 intensity trips allocated to the site. At that time, the commission recommended and the council approved that particu- lar zoning allowing 186 trips. The staff does approve the condition that we allow a telephone business office. The other change is a clarification of Condition E, allowing a maximum of 400 square feet of accessory building. Staff recommends approval. i Mrs. Russell: I don't understand accessory building. Mr. Yost: A workshop or that type of thing. Dr. Huey: Is your recommendation that the building shall not j exceed "20t or" be deleted? . Mr. Yost: The "20t or'should be deleted and the words" of the I entire main structure"should be deleted. s Dr. Huey: Is petitioner interested putting in an accessory building? i Mr. Yost: At this time they have not expressed any interest in an accessory building. S t Mrs. Russell: Is thane anyone here to speak on behalf of the J petition? Anyone to speak in opposition to the petitioner? Public hearing is closed. Any questions, comments or a motion? Dr. Hueys I move that we approve the recommended revisions to GR-c zoning for Z-94-019 to allow a telephone business office and to restrict any auxiliary buildings to 400 square feet. Mr. Norton: I second the motion. Mrs. Russell: All in favor of the motion? Any opposed? Motion carries (5-0). V. New Place Addition. This 2.616 acre tract is located at the end of Wisteria, north of Willowwood. a. Hold a public hearing and consider variances to the subdivision and Land Development Regulations regarding installation of a cul de sac and drainage improvements ,r II, j:\wpdoce\ord\patwi11.ord Agendak _QA_q_~~ Agendaltem,k.s 4-114 Date _J-L o._4'L.. 8 o-~ /a ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROVIDING THAT THE ZONING DISTRICT CLASSIFICATION AND USE DESIGNATION FOR .63 ACRES OF LAND LOCATED ON THE NORTH SIDE OF UNIVERSITY DRIVE, APPROXIMATELY 300 FEET EAST OF LOCUST STREET IS AMENDED BY CHANGING THE CONDI- TIONS ON SUCH LAND ZONED GENERAL RETAIL WITH CONDITIONS (GR-C); PROVIDING FOR A PENALTY IN THE MAXIMUM AMOUNT OF $2,000 FOR VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Patrick Will has applied for a change in zoning for .63 acres of land by changing the conditions on such land zoned General Retail with conditions (GR-r.); and WHEREAS, on August 10, 1994, the Planning and Zoning Commis- sion recommended approval of the requested change in zoning; and i WHEREAS, the City Council finds that the change in zoning will be in compliance with the Denton Development Plan; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECfIOH I. That the zoning district classification and use 4 designation of the .63 acres of land described in Exhibit A, at- tached hereto and incorporated into this ordinance by reference, is amended by changing the conditions on such land zoned General Retail with conditions (GR-c) under the comprehensive zoning ordinance of the City of Denton, Texas. SECTION 11. That in accordance with ordinance No. 91-078, the 3 property shall be subject to the following conditions: a. Landscaped screening and buffering shall be loc..ted along the northern property line and shall be no less than fifteen (15) feet in width. It shall contain the trees existing on the site at the adoption of this ordinance as well as five (5) gallon red tip photinias planted every eight feet where no trees exist. The purpose is to achieve a solid vegetative screen in lieu of a wooden fence. Prior to issuance of a certificate of occupancy, the landscape buffering plan shall be approved by the Planning Department. b. No major structural changes may be done to the existing 3,100 square feet structure and such structure may not be axpanded. This structure shall maintain the same residential character that existed on August 17, 1993. Additionally, the attached outdoor patio that existed on August 17, 1994, shall not be expanded. The garage shall not be counted in the floor area. I , a R i 1 , DiRp . Agenda No-!t-t- 0 31 AgendaltepLX - ate q~ 9~ ~a c. No product shall be sold outside of the main structure, this includes no display on the patio/porch. d. No outside advertising for any accessory use will be allowed. e. Maximum floor area of any accessory use shall not exceed 400 square feet. f. No focd preparation which involves cooking will be allowed on site. g. The following uses shall be prohibited: Community Unit Development Hotel or Motel i College or University or Private School Community Center (Public) Day Nursery or Kindergarten School Halfway House Home for Care of Alcoholic, Narcotic or Psychiatric Patients Hospital (General Acute Care) Hospital (Chronic Care) Public Library Monastery or convent Nursing Home or Residence Home for Aged Occasional Sales j Park, Playground or Public Community Center School, Private Primary or Secondary } School, Public or Denominational School, Business or Trade j Electrical Substation Electrical Transmission Line Temporary Field or Construction Office (Subject to Approval and Control by Building Inspector) Fire station or similar Public Safety Building Gas Transmission Line and Metering Station Home Occupation Off Street Parking Incidental to Main Use Radio and/or Television Microwave Tower Off Street Remote Parking Sewage Pumping Station Telephone Line and Exchange Switching or Relay Station Water Reservoir, Water Pumping Station or Well Amusement, Commercial (Indoor) Country Club (Private) with Golf Course Dance Hall or Night Club Public Golf Course Public Playfield or Stadium Swim or Tennis Club Theater, Other than Drlve-in Type Railroad Passenger Station PAGE 2 r' d i agenda Na ~9,_ - 0 3 f agegdatte d A ~~te 4 -ao-~l a ~oe{r7 Railroad Track or Right-of-Way D Commercial Parking Lot or Structure Auto Laundry Auto Sales and Repair (rn Building) Gasoline Service Station New Auto Parts Sales Stores Bakery or Confectionery Shop (Retail) cafeteria Cleaning and Pressing Small Shop and Pickup Custom Personal Service Shop Drapery, Needlework or Weaving Shop Florist or Garden Shop Greenhouse or Plant Nursery (Retail) Household Appliance Service and Repair Laundry or Cleaning Self Service Mortuary or Funeral Parlor off Premise Sale of Beer and/or Wine On Premise Sale of Beer and/or Wine Licensed Private Club Restaurant Retail Stores and Shops - 4,000 square feet or less Retail Stores and Shops - Over 4,000 square feet Animal Clinic or Hospital (no outside runs or pens) Farm or Ranch Greenhouse or Plant Nursery Cemetery or Mausoleum Fairground or Exhibition Area Fraternity, Sorority, Lodge or civic Club Private Utility shop or Storage Yard Sewage Treatment Plant Water Treatment Plant Stable, Private Club Theater, Drive-in Airport Landing Field or Heliport SECTION IIi. That Ordinance 93-141, adopted on August 17, 19930 is hereby repealed in its entirety. SECTION IV. That any person violating any provision of this ordinance shall, upon conviction, be fined a sum not exceeding $2,000. Each day that a provision of this ordinance is violated shall constitute a separate and distinct offense. l SECTION y. That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official newspaper of the City of Denton, T3xas, within ten (10) days of the i date of its passage. PAGE 3 ' .R ,•r: w i oil l s rtr: oaj -tenaNo_ 9 y -0 3 AgendaIter 61s AI 9e ~ o~y We PASSED AND APPROVED this the day of 1 , 1994. s 3 BOB CASTLEBERRY, MAYOR k I ATTEST: JENNIFER WALTERS, CITY SECRETARY j IBY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY c~ C BY., 4 ~r lr l` r 4 f e d t e I : is y a" i. R PAGE 4 . .J. I' .-~•V'IYIVJ'A M1wbtWYVw.r~..,,._ _ y '1 faf y"t ~a ~f r r a. . •..Y ia~ Y ' yp I.f 1~fp ~gondaryo _ _q y ' 6 31 a, EXHIBIT "A" A9enda!tear,B_S EGA FIELD NOTES to all that certAin tract of land situated In the N. H. Htlsenheimer Survey Abstract Number 811 In the City and County of Denton, Texas and being a portion of the tract described in the deed from Linda Jane Cann Iceland to Keith T. Briggs at ux recorded in Volume 324 Page Property Records of Denton County, Texas as recognized and occupied honRthe ground; the subject tract being more particularly described as followal BEGINNING for the Southwest corner of the tract being described herein at an "X' found to concrete at the monumented Southwest Corner of the said Briggs tract in the North right-of-way line of University Drivel a THENCE North 00 Degrees 26 Minutes 14 Seconds East along a fence with the ? recognized and occupied Nest line of the Briggs tract a distance of 234.27 feet to a found axle at the monumented Northwest corner thereof and also being the Southwest corner of the tract described in the deed from J. J. Huffhlnes at ux to H. I., Dungan et ux recorded in Volume 293, Page 542 of the Deed Records of Denton County; THENCE North 89 Degrees 48 Minutes 49 Seconds East along a fence with the j oonumented North line of the Briggs Tract and the South line of the Dungan J tract a distance of 129.99 feet to a found axle for the Northeast Corner of the Briggs trect and the Southeast Cornet of the Dungan Tracti ? THENCE; South 00 Degrees 55 Minutes 12 Seconds hest along a fence with an East c fine of the said Briggs tract a distance of 39.75 feet to a steel fence corner post in the North line of the tract described in the Deed from It. D. Clark at j ux to Howard Davis at ux recorded in Volume 346, Page 278 of the said Deed t Recordsl k jl d THENCE South 89 Degrees 37 Minutes 51 Seconds West along a fence with the t' monuminted and occupied North line of the said Davis Tract a distance of 14.18 feet to an iron rod found at the Northwest corner thereof; c THENCE South 00 Degrees 24 Minutes 48 Seconds West with the West line of the ; said Davis Tract a distance of 193.94 feet to s corner in the North line uE University Drive, from which an Iron rod found bears South 00 Degrees 24 Minutes 48 Seconds West a distance of 0.90 feet; G THENCE South 89 Degrees 32 Minutes 40 Seconds West with the North line of > j j University Drive, 40 feet North of and parallel to the center line thereof, a distance of 114.96 feet to the PLACE Of BEGINNING and enclosing 0.6309 acres of land. ;i a f' I „ia ~`4 M ~r " =CITY COUNCI 4 f e ~ 4y r 0 N, t ~ t i s Y ~ ~geneaao..~..., Apen~aH DATE: September 20, 1994 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager 9 SUBJECT: Proposed Specific Use Permit for A.P.A.C., Inc. 4 RECOMMENDATION: Sea attached report. SUMMARY: See attached report. S ~A~KGROUND: See attached report. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Property owner, transportation infrastructure. FISCAL IMPACT: None. Reepectf ly submitted: . Prepared by: Llo d V. Harre 1, Cit Manager Owen Yos ASLA 4.• Urban Planne t I Approved: Frank H. Robbins AICP Executive Director Planning and Development AId "7S 1 y< 2 r t + a t' _ •'V) AgeadaNer~ t?5 6 8 REPORT pgie q -ao-9q a.~ as Tot Denton Planning and Zoning Commission Case No.: Z-94-021 Meeting Datet September 20, 1994 }}s 1 GENERAL IN70RKATXON Applicant: APAC-Texas, Inc. 2121 Irving Blvd. Dallas, TX 75207 Current Ownert HealthTrust, Inc. Requested )Lotion: Grant a Speoific Use Permit for a concrete batch plant (Attachment 3) on .75 acres within Lot 1R Block 1 of the Denton Regional Medical Center addition. The plant is to be i:: place fora two- t week period. Location and vise: 75 acres within the Denton Regional Medical Center addition, approximately 1,000 ft. northwest of Mayhill Rd., northeast of Interstate 35-E. Surrounding Land Use and Zoning: j North - Undeveloped land, zoned Commercial-condi- tioned, within the Denton Regional Medical Center addition. South - The proposed right-of-way of Colorado Blvd. East - Undeveloped land zoned C(c) West - Undeveloped land zoned C(o) =tip , P9 Denton Development plant Urban Center ~r C; 'i I r R1%6C'iaflYUl6iB/(.Jkiin'h!A.r"131 .'.jiti . r w r i AgBndaNo. 4 y - 0 3! _ . ~ Apendalle~ g- Case No. Z-94-021 Qate 9- a o- 9 September 20, 1994 3 eI'JO Page 2 D I SPECIAL INFORMATION Transportations No impact. Utilities No impact. l Drainaget No impact. f 1 HISTORY On March, 1993, approximately 300 acres, including the subject site, was zoned from planned development districts to a Commercial-conditioned district. The C(c) zoning allows a restricted list of uses, including a hospital and related professional offices. i Consequently, platting has occurred/is occurring which will I enable construction and public improvements, including the 1 proposed relocation of a portion of Colorado Blvd. (Attachment --J 2). The replat proposing the new street alignment was approved 8/10/94. NOTIFICATION _ i Fifteen property owners within 200 feet of the site were notified of the application. As of this writing, one reply `.E has been received regarding the proposal. It was in favor of # Z-94-021. { ANALYSIS > The staff recognizes the necessity for such a temporary concrete batch plant, in order to construct the proposed portion of Colorado Blvd. Staff also recognizes the relatively short, two-week duration of the requested permit, and the controls placed on the use by the pollution control plan. ti' AQend3N0 4 5 ~ 6 Agerdalte - Date' 4 9 Case No. Z-94-021 September 20, 1994 y A a Page 3 Attachment 5 contains the seven conditions for approving an S.U.P. Attachment 5 is addressed through a pollution control plan, approved by the state for such an operation. (This plan was submitted, for your information, with the application.) The other S.U.P. criteria have been met, in the opinion of staff, in that all adjoining property is undeveloped at this time. The finding for Item 2 in particular is that It granting the S.U.P. will impede development of the property since the plant would be used to construct a proposed road. The commission should also note that any impact will be prior to full utilization of the allowed zoning intensity, at which time the tatch plant will have been removad. RECOMMENDATION The staff recommends approval of Z-94-021 the criteria for approval of the S.U.P. have been found. I ALTERNATIVES 1. Recommend application. 2. Recommend application with conditions. 3. Recommend denial of application. 4. Postpone consideration. ATTACIMUTS - E 1. Location map. 2. Denton Regional Medical Center replat, Lot 1R. 3. Batch plant description (two pagns). 4. S.U.P. plan. 5. S.U.P. criteria. 6. Pollution control plan. 7. P i Z Minutes. y: I ~t . M1 AXXOMt .s `•.t.7N;~6:~t~}s rf•rY.T.VW.we~ tn'•i..a er p0~ndaNo.~y-o.~l_~ Agendalte 5 4, B ATTACHMENT 1 Date 9 ~ V J Z-94.421 Apac-Texas (SUP) y a NORTH VICINITY MAP N fosrrA I i • SITE ' r. A cok,aps I E ~ ti aid ~ wcom .i Locatlon Map Wet 94/94 Scala None ♦ a•. M:Va^Y'. Rv ..0.:..n. ..t . r j, aai.'~ S ~^caNo 94-3i AA Aoen+alte Rs,H o G e ATTACHMENT 2 N1e q a o -4 9 Denton Regional Medical Center ~f^RTH +.~1mar.... -w LL •0~ IN V'C S NW ii T' 1g. ~ ,fr IS, i ~ ~ '•~~.o~ ~.i,L'=mss ' J;L~'~•,•,~',\\~ \ \ ~ f MIT I UK I I Pam Im IL \ tyJ s a Is. sF cif \~\\\\=tote .1. ~i S t `C ~I~ f1 .E j °a 1 ~ . J M ~V A4 IS, C• v\ OPP v . Y wwJ/ F Final Replal { { • * jrt Deter 7/21/94 5ale3 None C~ ) AgendaN -94 3 r o AGvdaitecr~....._ ATTACHMENT 3 ve 2 G -99 7 3 a APAC-Texas, Inc- • TOOS eltullthlo Olvlslon • 2121 kvkV Souley" • P-0- 80 2210 IS OaAas, Texas 75222.4048 s (214)141.3531 • FAX (2t4)742-3540 APAC-Texas, Inc. e 1041126 Central Process Description Virgin aggregates are delivered by trailer trucks to the plant site and stockpiled with a rubber-tired loader. The rubber-tired loader then loads the material into a feeder bin (1) which deposits the aggregate onto a conveyor (2) and places the material in aggregate bins (3) on top of the plant. The aggregate then is measured in a transports proportions laced the mixer (6), weih conveyor t (S}r which for Cement and fly ash are then weighed (7) and fIs then ed directly Into the mixer with water and other additives. deposited into otdruckof time (usually 50 s (8) which transport to the seconds and mixer thn for a short. finished concrete to the paving equipment. Emissions are controlled by baghouses in the following manners The in-truss baghouse controls the emissions from the cementifly ash weigh batcher (7) and the mixer (6). Stand alone baghouses control the emissions from the cement (9E and fly ash (10) silos when I aontrol fugitive emissions, used at the stockpile and road loading to and areas i I i I f „n i - 4t K- - - •u~ i 4 LEVEL {NDICAfQq ~wfl.~ rttr1 { trlcs C•wars ws.trl O.~L[. 6~a.a CEMCNT Q Q d x6AS~levsL • = 1 !!j ti ~~w eretiti.a ,tom O , ' "waR e.n ( , cat-srfo 1 0 a , rw • v v • . 'TR ' i, I To two APQc-T+xAs. Tate. .0 Ce~teq~~ e4►x G•tcrt+e~c. uWT p o r U 2084- a. T 1 t YYWy 1 r~ ~a . S • ~pendaN 9y-o31 ~ O gendaNo.~..~.......-- Agendalt t. p~~ ~y_. 4gendalt 6 Date - ' jtCGRe~~•r~ Aw'~~''« S~ectcP~ut y<~tcPt.s i j s 8 ra.lea+cr ~ :'Y T t r r ~ y,lr►<GA ` TwNI( 1. i &e"o f1YIRA SILO r1tYiR t~ 4 Ilr: tr ~ y M ATTACHKENT 4 (~at9 g-9~ORTH Apac-Texas Inca / o as o ~iw j ~ -~I ~~j yf1-~~~r/~•~~,,.1*~1'+ ) ~r~• T~ \\~`1~% A mAso f or 111 ~ i~' M►lCOIITt[T ~V~_ 1~~~ 1 r i } 1 ` \ ~7~\ . 's~.w•w• .osu ~ urwrr roo a':, e, aouio . u dt. ^`~q ~i iE l ~ nor ` Ira, t '1~ v ~ I Site Plan Dste: 8118194 Scala None _ j 35.110 ATTADEN TON CODE aQo*NO 9 y ° 3 1 Apg~~e~ndaltenl~,25 I crease density, change traffic patterns or result In any Increase in external Impact on &dJace nt~I I properties or neighborhoods. iOrd. No. 69.1, } f(App. B, Art. 101),1.14.69; Ord. No. 81.103, ¢ 1, 11.3.81; Ord. No. 84.92, ¢ 1, 7.24.84; Ord. No. 85-33.111. 2.2.19.85) Sec. 33.111. Public hearings. The notification end public hearing process for a specific use permit or revocations thereof shall be the same as for zoning amendments under section 35.7. i (Ord. No. 69.1, ¢ I(App. B, Art. loD), 1.14.69; Ord. No. 81-103, 4 I, 11.3.81; Ord. No. 84.92, ¢ ) 1, 7.24.84; Ord. No. 85.33, It 1, 2, 2.19.85) w Sec. 35.112. Conditions for approval. i A specific use permit shall be Issued only if all of the following conditions have been found: (11 That the specific use will be compatible with and not irJurfous to the use and enJoy ment of other property nor significantly diminish or impair property values within the immediate vicinity; (2) That the establishment of the specific use will not Impede the normal and orderly development and Improvement of surrounding vacant property, (3) That adequate utilities, access roads, drainage and other necessary supporting facil• y ities have been or will be provided; U1 The design, location and arrangement of all driveways and parking spaces provides for the are and convenient movement of vehicular and pedestrian !raffle without adversely affecting the general public or adjacent developments; (5) That adequate nuisance prevention measures have been or will be taken to prevent } or control offensive odor, fumes, dust, noise and vibration; JI (6) That directional lighting will be provided so as not to disturb or adversely affect neighboring properties; and (7) That there Is,slifficient iandaoaptne and tag to ensure harmony and compat. ibltity with adjacent property, (Ord. No. 69.1, 4 I(App. B. Ark 10E).1.1469; Ord No. 81.103, ¢ I, 11441; Ord. No. 84.92, ¢ { 1, 7.24.84; Ord No. 8533, 111, 2, 2.19.85) { f See. 36.113. Additional conditions. a' In authorizing a specific use permit; the planning and zoning commission may recommend and the city council may impose additional xu& ahle conditions necessary to protect the publfe Interest and welfare of the community, Including a time period for which a specific use permit is valid. (Ord. No. 69.1, ¢ I(App. B, Ark IOF% 1.14.69; Ord. No. 81.103, # I,113.81; Ord. No. 84-92, ¢ 1, 7.24.84; Ord, No. 85.33, if 1, 2, 2.19-SS) 2632 Ai .j 444 f q 14Q9AdR~10 ~y - 0 3/ - . Agenda~tertl# 13 ATTACHKENT 6 Date a2 STORK WATER KANADERENT ANC EROSION CONTROL SITE NOTES 1. The contractor and sub-contractor working on this site shall thoroughly review and understand the NPDES regulations for general permits published in the Wednesday, September 8, 1992 Federal Register, Volume 57, Number 175 and title 'Part II Environmental Protection Agency Final NPDES General Permits For Storm Water Discharges From construction sites, Notice.' The general contractor shall prepare a not form and not form. The general contractor and sub-contractor shall prepare a certification letter provided to the owner or engineer as described on page 41185 of the Federal Register volume described above and duplicated below. "I certify under penalty of law that I understand the terms and conditions of the General National Pollutant Discharge Elimination System (NPDES) Permit that authorizes the storm water discharges associated with industrial activity from the construction site identified as part of this certification." 2. This Pollution Prevention Plan has been prepared for the construction activities related to the Phase I Denton Regional. Medical Center and related contracts. Many of the specific contractor's company names are not known at this time. The anticipated contractor's work type are listed belows -Contractor Construction Activity General Contractor Select and supervise activities of all private and publio work related to Phase I Hospital. Grading Sub-Contractor Clear and grade site. Utility sub-Contractor Install public and private I water, sewer, and drainage I improvements. Landscape Sub-Contractor Landscaping and seeding The above contractors shall comply with the PPP and provide the certification stated in 1. above. 9. Where fuels are stored, maintenance of equipment and lubricating maintenance are provided on the site, the area { (fueling or lubricating) site shall contain a minimum 19" berm and plastic cover to prevent storm water from carrying petro chemical products into storm water or soils. i O Age~OaNa_2~ b~ a Agvldalta~-- 11 Attachment 6 N,t8b-9 Page 2 of 5 p 3 Q 'a 4. Provide covered protected areas for storage of chemicals, paints, solvents, fertilizers, and other potentially toxic i. materials such that materials are not in contact with storm water. 5. Provided self contained sanitary facilities at the construction site for collection of human waste. Maintain facilities at regular interval to prevent overflow. 6. Erosion control facilities shall be installed and maintained on the site during all phases of construction until the site, is paved and vegetation established on open areas. The methods and sequence of improvements as described herein shall be considered minimum improvements. The contractors sequence of construction and weather conditions may dictate r construction of different storm water management facilities. Coordinate with the engineer it' substantially different methods and facilitates are anticipated at any time during construction. 7. The contractor shall perform construction operations in accordance with beat management practices to control pollutants in storm water discharges during construction. The contractor shall conform to the applicable local, state and federal regulations to control storm water pollutants and to control erosion and sediment from leaving the site { including dust control. S. The contractor shall limit the areas disturbed on the project site to the area necessary for construction of the proposed improvements. The contractor shall prevent personnel, suppliers, and subcontractors from disturbing areas outside of designated construction areas. 9. Technical Basis Useds The contractor shall utilize the latest copy of the North Central Texas Council of Government's storm Water Management Handbook as a guide for the proposed storm water management facilities and techniques. Refer to contract documents for technical evaluations. 10. Techniques To Be Useds Techniques to be used shall be as indicated by the storm water pollution prevention plan and details. The goals for controlling erosion shall comply with this plan and specifications and shall include the followings I It qy -0 31 AgenCaNa Agvdaltw R~' 8 Attachment 6 0619 y' a o g Y page 3 of 5 y as round feasible and cost effective, divert upslope water A♦ where B. Limit the exposure of disturbed areas to the shortest duration possible. C. sitevby stabilization storm or structural before methods. leaves the 11. Stabilization practices shall include the foiloving: A. Preserve existing vegetation where possible. B. Stabilize disturbed areas as soon as possible, but no more than 14 days after construction activity has ceased unless construction will resume on the portion of the site within 21 days. permanent stabilization techniques shall be as identified on the plans. interim seYmanentiseedingsmulching, geotextiles,Ysod stailqii, p p strips, and , otherervation buffer buffer ofab mature t yegetative vegetation appropriate measures. 12. Structural Practice: Refer to the layout plan and erosion control details for specific locations and types of structural practices. 13. Vehicle Tracking: Coordinate construction exit locations !i with engineer. j 14. Dust Control: The disturbed areas on site shall be regularly watered during dry periods to prevent dust leaving the site. The Phase 11 Denton Regional Medical Center project Sequence shall generally conform to the following: s A. Phase IA - Rough Grading 1. where indicated on erosion control plans preserve and maintain otstalled «ti for Phase I Denton Regional Medical Center. ~2. Install construction entrance at location approved by engineer. 3. Install rock berm at end of existing earthen } channel. AgeidaNo 9Y - o Ageadaltem~ dgg Attachment 6 NtO 9 ' a0' 4 - Page 4 of 5 5 4. Place inlet treatment on existing inlets draining proposed disturbed area to Retention Pond No. 1. t 5. Place silt, fence or hay bale dykes along Phase I a parking lot where shown on erosion control plan. 6. Begin clearing, grading and removal of Colorado Boulevard pavement. 7. Install rock berm in relocated earthen channel at outlet when constructed. 8. Install rock drops and temporary swales at proposed culvert crossing locations at Colorado Boulevard. 9. Regrade existing channel upstream of culvert crossing and revegetate upon completion. B. Phase 1B - Grading 6 Utility construction 1. continue grading operations and construction of Detention Pond No. 2. I 2. Install temporary swale and rock rubble to direct runoff to Retention Pond No. 2 or install stone j drain pipe system up to looped road and install ' inlet treatment. j { C. Phase II - Utility Construction (Public a Private) j 1. Maintain erosion control facilities installed by i Phase I construction activities. j r 2. Backfill trenches at end of each day and temporarily plug ends of lines. 3. Install inlet treatment at inlet locations both public and private as inlet bottoms are constructed. 4. Upon completion of the proposed culvert crossing at Colorado Boulevard and installation of storm drain pips system, place inlet treatment and remove temporary diversion swals and ben. ~S .t t;ti~ vars. ~i° Jl Ag2~ddND 9 y-b 3J~_ Attachment 6 Ag@1ddl(6 5 # 68_. Page 5 of 5 ~t8 c} _a -k7 Gsf2.Q D. Phase III - Paving (Public 6 Private) 1. Maintain erosion control facilities by others. 2. Transfer inlet treatment as paving is installed. E. Phase IV - Grading and/or Landscape Contractor 1. Install irrigation systems and prepare area for seeding. 2.. Seed and revegetate retention pond areas and area draining to silt pond. 3. Seed and revegetate areas not previously seeded on site. 4. Remove inlet treatment silt fences and other erosion control areas. 15. Maintenance: Maintenance of erosion control facilities shall consist of the minimum requirements as follows: A. In ongoing construction areas, inspect erosion control improvements to confirm facilities are in place and operable. Where facilities have been temporarily set aside or damaged due to construction activity, place facilities in service before leaving jobsite. j i EE B. If weather forecast predicts possibility of rain, check f J entire facilities throughout site to assure facilities are in place and operable. if job site weather conditions indicate high probability of rain, make special inspection of erosion control facilities. C. After rain fall events review erosion control facilities as soon as site is accessible. Clean inlet protection and silt ponds. Access where additional facilities or alternative techniques are needed to control sediment leaving site. D. After portions of site have been seeded, review these areas on regular basis in accordance with project specifications to assure proper watering'until grass is established. Reseed areas where grass is not well established. A10 DWF r s AgendaNn 9 y - 0 3 Minutes p&Z Commission Agendalte U n August 24, 1994 NO___Ij_ _q I Page 28 ATTACHMENT 7 17&1 a D Mrs. russelle All in favor of the motion as amended? Opposed? Motion carries (6-0). Mr. Robbins: just for the September 14 agendalforfconsideration i and anticipate the Landmark need Comission that will also v be indicaedttoyyou~. ,they V. Hold a public hearing and consider an application for a Specific Use Permit by APAC, Inc. for a temporary concrete batch plant. The duration of the permit is two weeks, and the site is .75 acres within Lot 1R, Block 1 of the Denton Regional Medical Center Addition. it is located approxi- mately 1000 feet northwest of Mayhill Road, northeast of Interstate 35-8. Staff report by Debra Goodwin. This is a request for a SUP for a concrete abatch under Denton batch plant will be placed on prope ty h the plant a to Regional Medical Center. The purpose of requesting consthe new truct be allowed o to Blvd . The be there applicant frperiod is that he weeks. Staff, although not in your back up, recommendd the two week period. Due to the uncertain nature of the business and when i the batch plant will go out there, timing is not soethl , that we can identify exactly tonight. when batch plant the two week period begin at a point actually occupies that .75 acre within tract. 200 notices site. weWe j sent to property owners received two favorable responses. You were provided with considerable back up as far as the process, maps, storm/water SUP have been Staff met,feels the e conditions erosion required for control an site not. seven .Flemming- with the they within two w weeks? then SUP if they I are not done j Ms. Goodwin: They would be looking for an amendment and it would be a timing process. According to the applicant, the actual process is a five day period as long as there are no weather problems. We are looking at October and we feel October is a fairly dry month. Hopefully that is not going to happen. Mrs. Flemming: Is the batch plant the same as the plant on E. Prairie? i F4♦ r~ i • MM.Y I~ t . • s. s 4 if 9 $I - 0 3 / _ Minutes PkZ Commission ApendaNo R 5 ~ 6lj _ August 24, 1994 Agendallru Page 29 Date 9- a o- 9 y /i q aj Ms. Goodwin: No, it is a tem rary facility. In fact, he indicated that there are other jobs that he will be rolling on to right after this one. Mrs. Russell: Would the petitioner care to.speak? Glenn Midkift: I represent APAC. My address is 908 Meadow Creek Dr., Irving , Tx. Are there any questions on what we are doing? Mrs. Flemming: If the job in not completed within the two week time frame, would you have to come before the Planning Department for another SUP. Mr. Midkifts I would probably like to have it for a longer period, but two weeks is fine. Wi just hope it doesn't rain for two weeks straight once I set it up. it it rains I can't work. I am just going to have to look at the forecast and hope it doesn't rain. Mrs. Russell: Is there anything further you would like to add? Mr. Midkift: Only if there are any questions? Mr. Cochran: How much did this permit application cost you? Mr. Midkift: $800.00 Dr. Huey: You need two rain free weeks to accomplish this project? Mr. Midkifts To batch my concrete to pave the street, all I need is 5 working days for my crew to build the street. I have got to assemble the plant, pave the road, dissemble the punt, and move it to my next location. It is about a two week process. Dr. Huey: Do you need to be assured that you have this plant for two weeks without any rain? Mr. Midkift: No, it it rains a few days it will be fine as s, long as I don't get a 100 year flood type of rain. ' Dr. Huey: I an just trying to see if we need to insert a 100 year flood in the motion. Mr. Midkifts I think as long as we are able to issue tho date /op. I 4 Minutes Paz Commission twaNo. 9 31._,._ August 24, 1994 Agendalle 6L3 , Page 30 fete - 9- a o gy when we are able to start, I think we will be alright. Xrs. Russell: Any other questions? Mrs. Scherte: Will he have to pay a fee if he has to re-apply in case we have an unusual amount of rain? Mrs. Goodwin: If the SUP is amended, it goes through the same process. I don't know if the commission could recommerd to the council that a longer time frame be given? Mr. Drake: Not tonight. The way it is posted on the agenda is that it would be for a two week duration. I don't know that it was necessary to post it that way, but that is the way it was posted. Theoretically, if somebody had an objection to a longer time period, they might have come tonight. Mr. Cochran: Could we waive the fee if this were to happen? Mr. Robbins: It is not written. I wouldn't have any problem in the commission, then later the council waiving that fee. They can do that in the SUP ordinance I think. I am not vure that will help. If you are out there in October and you haven't got it finished, you are into a 60 day period. That is not going to help you get another SUP. He doesn't want to wait 60 days to get another SUP regsrdless of the fee. Mrs. Russell: Anyone else to speak in favor of the petition? Anyone in opposition? The public hearing is closed. We ell have the concern that if you are out there two weeks later I i that you not have to pay another fee. If we can make a timely effort to get him his SUP at the time he needs it> It should show confidence in your ability to get that done and halt the rain. Dr. Huey: Is there arf legal reason we could not put a "sunshine" clause in here? We put conditions on things that come before us all the time. Mr. Drake: I guess I am kind of confused, what specific type of "sunshine clause" are you talking about? Dr. Huey: My concern is that if rain prohibits this gentleman fron movS.ng ahead and accomplishing what he must within the two week time limit. It seems to be an unjust time limit. I would like to make the time limit conditional upon weather being appropriate for work to proceed. /y. 1 k I 4'I 3i,- Minutes PiZ Commission Agenda No 1 August 24, 1994 Agendatte s =H_- 6 Page 31 a o a ~ Mr. Drake: I think there are a couple of concerns here. one is the notice that was sent out to the other citizens, I think specifically stated the time period. The second ono that I just stated to you, is it was posted on the agenda that it would be for two weeks. That may or may not of had to have been posted to that level, perhaps it could have been left open. Mr. Norton: I think he will find a way without us worrying about him too much. Mr. Robbins: You are not going to get started until October? Mr. Midkift: The water, sewer, and utilities are being constructed nov. Depending upon their test and approvals, we could start by the end of September with our liming operatic-. ~ I can't see setting the plant up before October 1. Mr. Robbins: The Planning and Zoning Commission meets again on September 14. They could make a recommendation, if legal is amenable, asking for month and an ordinance with a month in it. That would be on the council's agenda for September 20. Mr. Drake: I don't know, you may not even think that it is necessary. If you feel fairly confident with 2 weeks, you could take the two weeks now. i , Mr. Midkift: I think we should take the two weeks, the whole job is fast track. I would hate to hold up the construction of the medical facilities also. Mr. Cochran: I move approval of Z94-022. Mr. Norton: I second. Mrs. Russell: All in favor of the motion? All opposed? Motion carries (6-0). VI. Consent Agendas 4ue following items are recommended by the staff and approval thereof will be strictly on the basis of staff recommendation. Approval of the consent agenda authorizes the Executive Director for Planning and Det-mlopment or the person he designates to proceed with each item in accor- dance with the staff recommendation. Mr. Russells Item C concerning the final plat of Lot 11 Block N: as ~q :a , . sw.r-y 1 Iy$} Y I i ji\wpdoca\ord\colorado 0 3f._ AgendaNo._. 4 y # 6 ~ Agenaa+te 5 Grate ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR TEMPORARY NOT MORE THAN 0.75 ACRES OF LAND OUT OF SITE, A 405138 PERMIT APPLIES ACRE TRACT IDENTIFIED AS LOT 1R, BLOCK 10 DENTON REGIONAL MEDICO CENTER ADDITION, SAID SITE BEING LOCATED NORTH OF THE PROPOSED COLORADO BOULEVARD, APPROXIMATELY 11000 FEET TO EST OF 0MAYHILL 0 FOR ROAD; PROVIDING A PENALTY IN THE MAXIMUM VIOLATIONS THEREOF; AND PROVIDING FOR AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: a~em0 That, pursuant to provisions of the Code of Ordinances of the City of Denton, Texas, a specific use permit for e is the a temporary batch 1aacres and construction land coutn of to 40 138n acre otract not more than 0.75 identified as Lot iR, Block 1, Denton Regional Medical Center Colorado Addition, said site being located north of the proposed Blvd., approximately 1000 feet northwest of Mayhill Road. eFCTION II. That the property shall be developed, and maintained in accordance with the site plan a attached hereto and incorporated by reference, and shall be subject to the additional following conditi(,n% MUration. This permit is granted for the 1, ~+~rcose and for a temporary concrete purpose of using the property rt of the i batch plant and construction Colorado, Boulevard. The construction the he proposed permit shall expire upon completion of such road construe- ~ j tion work, or on October 14, 1994, whichever occurs first. -.J ~xCTION ?II That the Zoning Map of the City of Denton, Texas, . adopted the 14th day of January, 1969, as an Appendix to the Cade No. 69- further amended under owr such permitted of Ordinances shhereby of is 1, as amended, , use. fFrml 0~ H IV. Thai the City Council of the City of Denton, Texas, hereby determines that the conditions of 535-112 of the Code ! of ordinances providing fork h have issuance ofta specific use permit under specified been found exist. ~FCTION_V. Any person who shall violate a provision of this ordinance, or fails to comply therewith or with any o permit or certificate issued there- requirements he guilty or of of a a misdemeanor punishable by a fine not under , shall be gui exceeding Two Thousand Dollars ($2,000.00). Each such person shall r C j Y e age~daite~ b g _ tTz',e a -6- 4 x be deemed guilty of a separate offence for each and every day or portion thereof during which any violation of this ordinance is committed, or continued, and upon conviction of any such violations such person shall be punished within the limits above. SECTION Vj,, That this ordinance shall become effective fourteen (14) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance tr to be published twice in the Denton Record-Chruniole, the official newspaper of the City of Denton, Texas, within ten (10) days of the date of its passage. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR € ATTEST. JLNNIFER WALTERS, CITY SECRETARY BY. E i APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCN, CITY ATTORNEY 1 BY: J of ; 1 PA48 2 4 V iA. ~ih ~ < ref+~'w^~ 9CITY COUNCI t of 0 0 ~ ~ ~3 `Y r 1 i ~4QendaN0 Apernlatt _ _Q~~ DA1E:4 T CITY t.X)UNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: HOLD A PUBLIC HEARING WITH REGARD TO THE PROPOSED ANNEXATION AND ZONING OF A 68 ACRE TRACT LOCATED NORTH OF RYAN ROAD AND EAST OF FORRESTRIDGE DRIVE: (A-67) REOOMMENDATION: i I The Planning and Zoning Commission is scheduled to consider this item on October 12, 1994. SUMMARY. l The City is proposing to annex and zone a 68 acre tract located north of Ryan Road i and east of Forrestridge Drive (A•67). The tract shown on attachment #2, contains 14 single family homes with an assessed value of $2,024,466. The City is initiating the proposed annexation in order to Include an existing "donut hole" so that the city limits line is drawn around contiguous tracts of land. A Service Plan setting out the City's policies with regard to extending municipal services to this tract is included in attachment #2. BACKGROUND: City Council reviewed six potential areas for annexation at the Council's retreat last June and directed staff to proceed with annexation of this tract. in accordance with the Local Government Code the City may annex in any one year, an area of up to 10 percent of the incorporated area of the City, plus carry over from previous years not to exceed 30 percent of the city's area or 10,514 acres. City Council held a discussion with regard to the proposed annexation on August 16,1994 and approved an annexation schedule (See attachment #3). A notice for this public hearing was published in the Denton Record Chronicle on Friday September 9, 1994. Property owners in this area were notified of the proposed annexation. Page 1 ii a i AgendaNo 9 - O- O 31 i Agenda; ter 'k, i " 6C [ate 9 -ao- qgl PROGRAMS DEPARTMENTS OR GROUPS APFECUMA-4 All cirl service departments including Utilities, Engineering, Planning and Development, Fire, Police, Solid Waste, Environmental Health, Parks and Recreation, and Library. FISr-&PAPACT• ;f The total assessed values for properties in this area amount $2.02 million with estimated annual tax revenue of $11,756. The annexation and ultimate development of this tract will expand the city's tax base. L Respect y submitt d: Lloyd V. Harrell City Manager Prepared by: Harry N. Persaud, MRTPI, AICP Senior Planner Approved: Frank H. Robbins, AICP Executive Directur for Planning and Development Attachment tel: Site map and legal description A•67 Attachment 02: Service Plan A-67 Attachment #3: Annexation Schedule Q Page 2 Ali J _ i,,. ,,.4,d,t. F; w.a } HME AlION SRE_RS#b ANNEXAT dN ~67 ;I;l t vo DEWON CITY LIMBS Suite Map 3~9 .0. e 1tir1 L" V Y tab A] 11 1 R HOBSON TEASLEY 1 ,i RYAN RD. I `r - E; 1 YLY FI~ . l 1 i date-c- 9 t~l q All that certain lot, tract, or parcel of land situated in the A, Gibson Survey A-498 and the T. Peacock Survey A-1589 Denton County, Texas and bcling more particularly described as follows, BEGINNING at a point in the north right of way of Ryan Road in the existing City Limits as established by Ordinance 73-17; THENCE with the existing City Limits the following eight (8) courses, r 1, north Of 33F 12" west 258.0 feet; s 2, south 880 141 27" west 832.73 feet; 3. north 09 401 58" west 1057.29 feet; 4, west 419.0 feet; 5. north 178.0 feet; 6. north 260 361 west 268.0 feet; 7, north 380 350 east 290.0 feet; i 8. north 90 351 east 390.0 feet to a point in the south right of way line of El Paseo street as established by Ordinance 73-17 and Ordinance 65- 35; THENCE south 890 460 20" west with the existing City Limits as established by Ordinance 65-35, 1807.41 feet; THENCE south 890 360 west 363.44 feet to a point in the existing City Limits as established by Ordinance 79-61; THENCE is a southerly direction with the existing City Limits as established by Ordinances 79-610 88-0010 92-060, and 93-188 a total distance of 2346.78 feet to a point in the north right of way line of Ryan Road; THENCE in an easterly direction with the north line of Ryan Road 2219.0 feet to the Point of Beginning and containing 68 acres of land. AEE003P2/3/cg 111 1.,.. f i 'r VgdaNo 6 C ATTACHMENT 2 Ag6nda~teal.~3~ ORV[CE M tote . 0 9 u 6-q 4 AnnemkfiM Number. A-67 Aa" sesezed: 68 Acres L0016001, Notib of Ryas Road snd EsA of FmTestrWp Ddre. A. Police services 1. Patrolling, response to calls, and other routine services will be provided on the effective date of the annexation, using existing personnel and equipment. 2. Upon ulcimate development of the area, the sane level of police services will be provided to this area as are furnished to comparable areas within the City. B. Fire crotection and Emeraencv MYdical Services [EMS) 1. Fire protection and emergency medical services by the present personnel and present equipment, within the limitations of available water and distances from existing fire stations, will be provided to this area on the effective date of the annexation. 2. Upon ultimate development of the area,the same level of fire and emergency ambulance services will be provided to this area as are furnished to { comparable areas within the City. ' ! 1 C Water fstewater Services a Water and wastewater services will be extended to the property in accorR'ance to the City's master utility plan and Section 34-118 of the Denton Code of Ordinances. Developers shall pay the actual cost of all water and sewer main extensions, lift stations and other necessary facilities required to serve their development in accordance with the City's master utility plan and the subdivision and Land Development Regulations. The City may participate in the cost to oversize water and sewer mains subject to fund availability and approval of the city council. S ~ryenflaKo 9 y 03_ I Aouda1tem~C5 c- Where water or sewer main extensions, lift stations, D Y force mains or other necessary facilities are installed by the developer, the developer shall be entitled to reimbursement of the cost of such facilities from pro- rata charges paid by persons connecting to or using such facilities to serve their property, according to the Subdivision and Land Development Regulations. D. Solid Waste Collect, 1. Solid waste collection will be provided to the property at the same level of service as available to comparable areas within the City, within 60 days of the effective datd of annexation. 2. As development and construction commence within this property, and population density increases to the proper level, solid waste collection shall be provided to this property in accordance with then current policies of the City as to frequency, charges and so forth. 8. Streets and goads 1. The City of Denton's existing policies with regard to street maintenance, applicable throughout the entire city, shall apply to this property beginning with the effective date of the annexation. 2. Routine maintenance of streets and roads will begin in the annexed area on the effective date of annexation using the standards and level of service as currently applied to comparable areas of the city. 7. Reconstruction and resurfacing of streets, installation of storm drainage facilities, construction of curb cuts and gutters, and other such ■aicr improvements, as the need therefore is determined by the City Council or Kanager, will be accomplished under the esta'jlish4d policies of the city. 4. Traffic signals, aignage and other traffic control devices will be installed as the need therefor is established by appropriate study and traffic standards. 5. Street and road lighting will be installed in the substantially developed areas in accordance with `F the established policies of the City. 2 i f ; rf` ~y t Ag~7~aflem,~RS 6C IVA- 7 9 F. rrLytronnental Health and Code Enforcement Servicesi 1. Enforcement of the City's environmental health ordinan-:es and regulations including, but not limited to the grass and weed ordinance, garbage and trash ordinance, junked vehicle ordinance, sign ordinance, food handler ordinance, animal control ordinance, and the tree preservation ordinance shall be provided within this area on the effective date of the annexation. These ordinances and regulations will be enforced through the use of existing personnel. 2. Building, plumbing, electrical, gas, and all other construction c&iis, as may be adopted by the city, will be enforce,-. within this area beginning with the effective date of the annexation. Existing personnel will be used to provide these services. 3. The City's zoning, subdivision and other ordinances shall be enforced in this area beginning on the effective date of the annexation. 4. All inspection services provided by the City of Denton, but not mentioned above, will be provided to this area beginning on the effective date of the annexation. Existing personnel will be used to provide these services. Flood damage mitigation will be provided by 5. existing codes and ordinances of the City as of the effective date of the annexation. 6. A& development and construction commence within i this area, sufficient personnel will be, provided to furnish this area with the same level of environmental health and code enforcement services as are furnished to comparable areas within the city. G. Planning and Development Services The zoning jur.iodiction of the City till extend to the annexed area on the effective date of annexation. The tract is to be zoned Agriculture (A) zoning classification at the time of annexation. 1. Parks and Recreation Services -Residents of the newly annexed area may use all recreation 3 ~ y .,ri AgcodVerr 5 -4k6 C--- facilities, including parks and swimming t ire( 9 the city, on the effective date of the annexation. The same standards and policies now used within the City mill be followed in the maintenance of parks, playgrounds and swimming pools. J. Electrical Distribitip,D Electrical power will be made available to the site, as required, at the same level of service currently being provided to comparable areas within the City. K. Miscellaneous Street names and signs will be installed, if required, g approximately six (6) months after the effective date of annexation. Residents of the newly annexed area may use all publicly owned faoilitieo, buildings or services within the city on the affective dite of the annexation. All publicly owned facilities, buildings or services will be maintained in aucordanco with established standards and policies t,ow used in the City. L. Capital Improvements Proaraa, fCIP) ,he CIP of the City is prioritized by such policy guidelines ast 1. Demand for services as compared to other areas will be based on characteristics of topography, land utilization, population density, magnitude of problems as related to comparable areas, established technical standards and { professional studies. 2. The overall cost-effectiveness of providing a specific facility or service. The annexed area will be considered for CIP improvements in the upcoming CIP plan. This tract will be considered according to the same established criteria as all other areas of the City. ~a h `r i'kr, v.x`, 4 F, 1 U' ACendoN0 _ 9 y - o I Agsndaltem~~.5...3~ ATTACHMENT 3 lbta 9 --Q o - ANNEXATION SCHEDULE (A-66 and A•67) ACTIM Y DATES e Civ Council sets date, time and place for public 8/16 1 hearLigs. Staff informs property owners about the proposed 9/9 annexation Notice published in Denton Record Chronicle for first 9/9 public hearing. Service plan is prepared. City Council holds first public hearing. 9/20 i Notice published in Denton Record Chronicle for second 9/23 public hearing. j City Council hclds second public hearing. 10/4 1 i Planning and Zoning Commission makes 10/12 recommendation. City Council institutes annexation. First Reading of i Vel) Annexation Ordinance. Publication of Annexation Ordinance in Denton Record 10/28 Chronicle. Final Action by City Council. Second reading and 12/6 adoption of the Annexation Ordinance. *t t, Action requiring at least six affirmative votes of City Council. s . J w ~COUNCI- tt of n+ ~ ~t I e ~ `rC M 3 n ~endaNo Ageodaffa Wa.._~. DATE: September 20, '1194 C RyCOUNCpORT F TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT; HOLD A PUBLIC HEARING WITH REGARD THE PROPOSED ANNEXATION AND ZONING OF A 263 ACRE TRACT LOCATED JIM CHRISTAL AND WEST OF MASCH BRANCH ROAD. (A-66) NORTH OF RE~Mnat~ nIDATI[fnr• The Planning and Zoning Commission is scheduled to consider this item on October 12, 1994. i The City is proposing to atmex and zone a 263 acre tract located north of Jim Christal and west of Masch Branch Road (A-66) The tract shown on site map 1 attachment includes 13 single family homes, 2 mobile homes and 1 business with an assessed property value of $895,543. The City is initiathig the proposed annexation in order to include an existing "donut hole" so that the city limits line is drawn around contiguous tracts of land. A Service Plan setting out the City's policies with regard to extending municipal services to this tract is included in attachment #2. I}ACK- GROLn+tn' ~ City Council reviewed six potential areas for annexation at the Council's retreat last June and directed staff to proceed with annexation of this tract. In accordance with the Local Government Code the City may annex in any one year, an area of up to 10 percent of the Incorporated area of the City, plus carry over from previous years not to exceed 30 percent of the city's area or 10,514 acres, City Council held a discussion with regard to the prcposed annexation on August 16, 1994 and approved an annexation schedule (See attachment #3). A notice for this public hearing was published In the Denton Record Chronicle on Friday September 9, 1994. Propertyy annexation. owners this area were notified of the proposed r.,; Page 1 I a 1 I i Agenda No 9y -031 Agandalten/ _-1 6.Q Ikle---cL _O k 4 PROGRAMS. DEPARTM .M OR CROUPS AFFECTED: a 6f 4 All city service departments including Utilities, Engineering, Planning and Development, Fire, Police, Solid Waste, Environmental Health, Parks and Recreation, and Library. FISCAL IMPACT: The total assessed values for properties in this area amount $895,543 with estimated annual tax revenue of $5,200. The annexation and ultimate development of this tract will expand the city's tax base. Respect y submit, Lloyd V. Harrell I City Manager Prepared by: Harry N. Persaud, MRTPI, AICP Senior Planner Approved: f Frank H. Robbins, AICP Executive Director for Planning and Development Attachment #1: Site map and legal description A-66 Attachment #2: Service Plan A-66 Attachment #3: Arclexation schedule fir:: a 1 J i Page 2 r . 4 !!'T'w.'vM+.:~Ai,d'(•l~Y`,7{Ax.Yi ~viai»:.S.PCa: rE ...i'.::.'. a; yi yN".td c ; A f i r tl F ATTACHMENT 1 {f k~l ANNN SITC 4y-o 31 I I I l' AUonoajt6qqtj XS r l 0 N A66 ANNEXA ~td~ DENTON C" LIMBS Site Map ® 3~9 r ~ I l us ! EST k ~ i li I` JIM CHAWAL AD, f ICI I 0 I Q t s f ABendsNo Awdaltn. s #.6 Q Date 9 y _ . ALL that certain lot, tract or parcel of land situated in the E.A.y f 9 Orr Survey 1►-983, the S. Hu h ar Survey A-514, the G. Barb Survey A- 208 and the Kyers-Johnson Survey A-1699 and being more particularly described as follows BEGINNING at a point in the existing City Limits as established by Ordinance 82-52 and also being in the south line of Ordinance 74- 36, Tract V; THENCE nter with Jimsaid Christalexisting RoadCity inLthetexistingfCitytLimitsias in the ce ce p.stablished by Ordinance 69-400 Tract Ii THENCE in a westerly direction with the existing City limits as established by the last mentioned ordinance 1+Ordineet 86a10oint in the existing City Limits as established by THENCE with the calls of ordinance 86-102 the following three (3) courses and distances! (1) north 00 111 40" west 30064.31 feat, (2) north 690 28' 48" west 1,486.8 feet, int in the 40" east 3,031.04 feet to a established by Ordinance 63-901 (3) south 00 lit k existing City Limits as stal Road THENCE in a westerly sting directin tw cenestablter of to a point in the existing Y Limits as 86-481 THENCE north 090 03' 21" west with Egan Road 1,400.0 feet to a 1 point for corner; THENCE north 89. 59' 47" west with a fence 1864.8 feet to a fence corner post; THENCE north 00 lot 27" east with a fence 1,886.11 eet n aa7 pint in the existing City Limits as established by Tract V and in a curve to the left; } I THENCE in a southeasterly direction with said curve 424.18 feet to the Point of Tangency; THENCE south 806 0" east 5 feet to the Point of Beginning and containing 263 acres fi AEE00405/2/cg 4 x `~eodaNv 49-031 ATTACHMENT 2 AQ67da{ 8q e 5# 4 O SERVICE PLAN 1 a `r Anuendon Number. A-" Acrear. sneezed: 263 Acres Location: North of Jim Cluiatai and West of Masch Branch Road. A. Police Services 1. Patrolling, response to calls, and other routine services will be provided on the effective data of the annexation, using existing personnel and equipment. 2. Upon ultimate development of the area, the same level of police services will be provided to this area as are furnished to comparable areas within the City. B. Fire protection and Emergency Medical Services (EMSI i 1. Fire protection and emergency medical services by the present personnel and present equipment, within the limitations of available water and distances from existing fire stations, will be provided to this area on the effective date of the annexation. E 2. Upon ultimate developu4int of the area,the same level of fire and emergency ambulance services will be provided to this area as are furnished to comparable areas within the City. CO Water astevater services Water and wastewater services will be extended to the j property in accordance to the City's master utility plan and Section 34-118 of the Denton Code of ordinances. ! Developers shall pay the actual cost of all water and sewer main extensions, lift stations and other necessary facilities required to serve their development in accordance with the City's master utility p an and the Subdivision and Land Developaent Regulations, a` The City may participate in the cost to oversize water and sewer mains subject to fund availability and approval of the city council. r . L agE~Jalco~_~-LL._ I R e 9-a0- y4 Where water or sewer main extensions, list a a one force mains or other necessary facilities are installed by the developer, the developer shall be entitled to reimbursement of the cost of such facilities from pro- rate charges paid by persons connecting to or using such facilities to serve their property, according to the subdivision and Land Development Regulations. D. Solid Waste Collection 1. Solid waste collection will be provided to the property at the same level of service as available to comparable areas within the City, within 60 days the effective date of annexation. I 2. As development and construction commence within this property, and population density increases to the proper level, solid waste collection: shall be provided to this property in accordance with then current policies of the City as to frequency, charges and so forth. E. Streets and Roads 1. The City of Denton's existing policies with regard to street maintenance, applicable throughout the entire City, shall apply to this property beginning with the effective date of the annexation. 2. Routine maintenance of streets and roads will begin in the annexed area on the effective date of annexation using the standards and level of service as currently applied to comparable areas of the J City. Reconstruction and resurfacing of streets, installation of stoma drainage facilities, construction of curb cuts and gutters, and other such major improvements, as the need therefore is determined by the City Council or Manager, will be accomplished under the established policies of the city. 4. Traffic signals, signage and other traffic control devices will be installed as the need therefor is established by appropriate study and traffic standards. 50 Street and road lighting will be installed in the substantially developed areas in accordance with the established policies of the City. k 2 . r Agoida!(em R $ - L 4_ F. Environmental Health and Code Enforcement Services -7 9 1. Enforcement of the Citylo environmental health ordinances and regulations including, but not limited to the grass and weed ordinance, garbage and trash ordinance, junked vehicle ordinance, sign ordinance, food handler ordinance, animal control ordinance, and the tree preservation ordinance shall be provided within this area on the effective date of the annexation. These ordinances and regulations will be enforced through the use of existing personnel. 2. Building, plumbing, electrical, gas, and all other construction codes, as may be adopted by the City, will be enforced within this area beginning with the effective date of the annexation. Existing personnel will be used to provide these services. 3. The City's zoning, suYAivision and other ordinances shall be enforced in this area beginning on the effective date of the annexation. 4. All inspection services provided by the City of Denton, tat not mentioned above, will be provided to this area beginning on the effective date of the annexation. Existing personnel will be used to provide these services. 5. Flood damage mitigation will be provided by existing codes and ordinances of the City as of the effective date of the annexation. 6. As development and construction commence within this area, sufficient personnel will be provided to furnish this area with the same level of environmental health and code enforcement services as are furnished to comparable areas within the . city. 0. planning and Development Services The zoning jurisdiction of the city will extend to the annexed area on the effective date of annexation. The tract is to be zoned Agriculture (A) zoning classification at the time of annexation. I. Parks and Recreation Services Residents of the newly annexed area may use all recreation 3 7 f S w An endaNo Agv,daltegl s - G n I facilities, including parks and swimming pools throughout 8 9 the City, on the effective date of the annexation. The same standards and policies now used within the City will be followed in the maintenance of parks, playgrounds and swimming pools. J. Electrical Distribution Electrical power will be made available to the site a-i required, at the same level of service currently being provided to comparable areas within the City. K. Mi cellaneoua a street names and signs will be installed, if required, approximately six (6) months after the effective date of annexation. Residents of the newly annexed area may rise all publicly owned facilities, buildings or services within the city on the effective date of the annexation. All publicly owned facilities, buildings or services will be maintained in accordance with established standards and policies now used in the City. L. Cguital Improvements Program (CIP1 The CIP of the City is prioritized by such policy guidelines i as, 1. Demand for services as comeared to other areas will be based on characteristics of topography, land utilization, population density, magi.itude of problems as related to comparable areas, established technical standards and professional studies. s. The overall cost-effectiveness of providing a sp.aif.ic facility or service. The annexed area will be considered for CIP improvements in the upcoming CIP plan. This tract will be considered according to the same established criteria as all other areas of the City, j i f 4 j r ^ fi'` ~1 h 4 Aau^tlafle 5 ~-b D ~ Ct~ta_ 9 " ~ q ATTACHMENT 3 C~ C/ ANNEXATiON_SCHEDUiuF (A-66 andA_0 ACTIVITY DATES city council sets date, time and place for public 8/16 hearings. Staff informs property owners about the proposed 9/9 f annexation j Notice published in Denton Record Chronicle for first 9/9 public hearing. Service plan is prepared. City Council holds first public hearing. 9/20 Notice published in Denton Record Chronicle for second 9/23 i public hearing. i j 4 City Council holds second public hearing. 10/4 f ' planning and Zoning Commission makes 10/12 recommendation. City Council institutes annexation. First Reading of Annexation Ordinance. i5ublication of Annexation Ordinance in Uenton Record 10/28 Chronicle. FbW Action by City Council. Second reading and 12/b adoption of the Annexation Ordinance. yJ: fi . Action requiring at least six affirmative votes of City Council. r. ,c 4 { ~CITY ~COUNCII ' o~ aQ ~ hf ` t I a o e 40e No Agendalta zb 0-41f Date . 1 0 1J ORDINANCE NO. AH ORDINANCE ACCEPTING COMPETLTIVE BIDS AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMFNT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bide for the purchase of necessary materials, equipment, supr:ies or services in accordance with the procedures { of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bids are the the lowest bids mate serviceseasoshowneIn hef Bid Prop sals" submitted rtherefore; andr WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used the purchase and accepted services s materials, , equipment, supplies or herein; NOW, THEREFORE, i THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS% SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown In the "Bid Proposals attached hereto, are hereby accepted and approved as being the lowest responsible bids for such items: y3 BID ITEM ` NUMBER NO VENDOR AMOUNT 1665 ALL FIBERLINK SYSTEMS $ 19,349.00 1667 216 REGIONAL UNIFORM $ 25,335.00 1671 1 ENCORE TECHNOLOGY $ 29,058.00 i 1671 2 UNIVERSITY COMPUTER ;'x,764.00 i SECTION II. That by the acceptance and approval of the above numbered items of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordanca with the terms, spcclfications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents. zs~: i r t -VeedaNo 9 y - 631 ;r~e~dalfe~Rs -~SECTION III. That should the City and p,. .sons submitting z approved and accepted items and of the submitted bide wish to enter ; Into a formal written agreement as a result of the acceptance, W approval, and awarding of the bids, the City Manager or hie ~ designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the r written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained In the Bid Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above .:umbered items of the s.!%mitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. ! SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of , 1994. BOB CASTLEBERRY, MAYOR ATTEST. JENNIFER HALTERS, CITY SECRETARY BY. II r APPROVED AS TO LEGAL FORMt DEBRA A. DRAY VI 0 TCH, CITY ATTORNEY ti BY. IR`" e• 5 %f ~ r [yq■c SS1 i ,gende140 q y - oar Age.,ida4ertt R5 ` `a1 r~ J! SECTION III. That should the City and persons submitting approved and accepted items and of the submitted bids wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to ex43cute the written contract which shall be attached hereto; provided that the written contract is In accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. f PASSED AND APPROVED this day of , 1994. a i BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY f BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: ,a r yj. ` . eaRG■■ Agenda No 9q o 3 1 DA'Z'E: SEPTBfl, 199483 fA CITY COUNCIL REPORT oale TO: Mayor and Members of the City Council 3+1I1 FROM: Lloyd V. Harrell, City Manager SUBJECT: BID # 1665 - FIBER OPTIC COMPONENTS RECOKM;DATION: We recommend this bid be awarded to the low bidder Fiberlink S ste in the total amount of $19,349. 00, ms, a Y SUMMARY: This bid is for materials to connect the new Branch Library with electronics will be Installed by ~theo Electric Communications DeparItment. These Two bid proposals were received in response to eleven bid packages mailed to vendors. BACKGROUND: Tabulation Sheet, Memorandum from Don Byrd dated September 13, 1994. PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: Branch Library, Electric Communication Department, Citizens o Denton. a balance of $3Funds for Branch Library Account #451-033-LIBR- z FISCAL IMPACT: 9403-9107 ally sub d: ! to .Harrell City Manager i Prepared By: ame: Denise_ arpool Title: Senior uyer Approved- Nam, Tom D. Shaw ,C.P.M. Title: Purchasing Agent . y. I L } ar:i Y r: i Jw "Ili n rsao:e~ s]6( 1 BID 0 16 5 BID NAME FIBER OPTIC ADC FIBERLINK COMPONENTS FIBERMUX SYSTEMS i OPEN DATE AUGUST 23, 1994 9 -VENDOR-- --VER5011- NO BID 1. 2 Ew MAGNUM loo CHASS1s 855.00 760.00 1. ALLIED £LECTRONCIS 2. 2 EA 110 VAC POWER SUPPLY $676.00 $600.00 2• FIBEROPTICS O OGY INC. S. 4 EA OMMON LOGIC: 100 MBFS; MM12 $2,665.00 $2,280.00 4. 2 EA NETWORK MOMT MODULE $765.00 $680.00 S. 2 EA TI INTERFACE MODULE $1,216.00 $1,026.00 6. 2 EA E-NET INTERFACE $3,195.00 $2,840.00 7. 2 EA ALLIED TELESIS FOIRL TX/RX NB $208.00 8. 2 EA CCX72 TERMINATION CABINET NB $220.00 9. 2 EA CCX SPLICE CABINET NB $290.00 10. 72 EA SINGLE-MODE ST CONNECTION NB $12.00 G It. 12 EA SINGLE MODE SPLICE TRAYS NB $25.00 i 12. 48 EA FOTEC ST BULKHEADS NB $5.00 13. 10 EA BAGS EPOXY FOR CONNECTORS NB $3.90 j 14. 1PK/100 100 SHEETS 12 MILLION LAPPING NB $22.00 A O FILM ,C V 15. 1PK/100 100 SHEETS 0.3 MILLION LAPPING NB $22.00 A E FILM - r O 16. S EA ST BULKHEAD PANELS NB $7.00 lH d DELIVERY 14 DAYS 7-14 DAYS 1 i;lf t,` 1 i; i~rv i J 1 4 4gendaNo 0 3, 5 ~ Agendalte 5 11 CITYofDENTONMUNfCIPALUTILITIES / 901•ATexas Street I Denton,TX76201 H B H O R A N D U H S i S TO, Denise Harpool, Senior Buyer ~FROMt Don Byrd, Communications Manager DATES September 13, 1994 SUBJt LILLIAN MILLER LIBRARY/PIBERLINE SUPPLY, 14330 MIDWAY #117, DALLAS, TX 75224 - We have selected Fiberlink Supply as the vendor to furnish the supplies requested for the new branch Library on Lillian Miller. This vendor meets the criteria for availability, specifications, and delivery dates. Y, . If you have any questions, please call me at ext. 7172. l DBtth 09134021 cc Ra D. Wells Superintendent of Electric Metering/ . Y Substations/communications v i 1 ~ ' t. r J L' , r z. l 4 i v' j ` ^-n!.rw bJtL'SLY/i~''~F+1/~1~1Yi'G,1iAw'r'••.•• , J a SA z yr ~l ~ ! f I ry. rq k.• AgeAdaNo, y - o Apsndatie DATE: Bi3PTEUBZR- CITY COUNCIL REPORT 6 11 TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID t 1667 - CONCEALABLE SOFT BODY ARMOR RECOMMENDATION: We recommend this bid be awarded to Regional Uniform and Supply for approximately 87 of Bid Item 2 at $280.00 each and 3 of Bid Item 6 at $325.00 each. Total expenditure approximate $25,335.00. SUMMARY: This bid is for the purchase of concealable soft body armor for the Police Department. Each officer requesting a vest chose either item 2 manufactured by Second Chance or Item 6 manufactured by Second Chance. At this time ninety officers have requested vests. i Officers were extended the option to choose from those bidders responding; however, as indicated, Second Chance appears to be the vest of choice and is also the low bid for each Item. Some cost may vary as the individual officers are measured for proper fit. BACKGROUND: Tabulation Sheet PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Police Department and Police O icers i FISCAL IMPACT: Funds for this purchase will come from 1993-94 budget funds. f ; i Res fully sub /d/: I LE Id . Harrell City Manager i" ' Approved: Name: Tom-D. -Shaw C.P.M. } Title: Purchasing Agent Cw. ,S III Kf i } I gvdaNo q'i -o31 ~ I AgelaI DATE: B CITY COUNCIL REPORT TO: Mayor an 1 Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID # 1667 - CONCEALABLE SOFT BODY ARMOR RECOMMENDATION: We recommend this bid be awarded to Regional Uniform and Supply or approximately 87 of Bid Item 2 at $280.00 each and 3 of Bid Item 6 at $325.00 each. Total expenditure approximate $25,335.00. SUMMARY: This bid is for the purchase of concealable soft body armor for the Ili Police Department. Each officer requesting a vest chose either item 2 manufactured by Second Chance or item 6 manufactured by Second Chance. At this time ninety officers have requested vests. { Officers were extended the option to choose from those bidders responding; ' however, as Indicated, Second Chance appears to be the vest of choice and is also the low bid for each Item. Some cost may vary as the individual officers are f measured for proper fit. i BACKGROUND: Tabulation Sheet PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Police Department and Police O mere FISCAL IMPACT: Funds for this purchase will come from 1993-94 budget funds. y ` ik Res fully sub d: IIII , L d V. Harre 1 City Manager Approved: k: Name: Tom D. Shaw, C. P.M. 5 " Title: Purchasing Agent y.. a . `s BID NAME CONCEALABLU SOFT UNIFORMS REGIONAL US ARMOR GT BODY ARMOR OF TEXAS UNIFORM DIST OPEN DATE 8-30-94 & SUPPLY EWWR NDOR VENDOR DESCRIPTION E 1. MALE STANDARD VEST $235.00 $309.99 I 12"X12" 2. MALE MINI-RAP VEST $280.00 $349.99 17"X12" 3. MALE MAXI-CONCEALABLE $289.99 $320.00 $294.99 22'X12" i 4. MALE MAXI-CONCEALABLE $329.99 $360.00 $328.99 22"X1&" 5. MALE MAXI-CONCEALABLE $359.99 $390.00 $354.99 22"1 22" 8. FEMALE VEST $359.99 $325.00 ALL SIZES ALTERNATE BIDS $258 EA MANUFACTURER AMERICAN SECOND POINT BLANK BODY ARMOR CHANCE EAGLE SERIES ITEMS 1 & 2 i q ERICAN BODY ARMOR ITEMS 3-5 1 y OIL L 1£0-!rb 1 . i. .1 - S i ~1 . yip. rae~ s r: u. 4 A DATE: SEPTEMBER 20, 1994 CITY COUNCIL REPORT agendatio_ c0 -cal TO: Mayor and Members of the City Council Agendafte FROM: Lloyd V. Harrell, City Manager Date `1-ao-4y ~ ~ rr SUBJECT: BID # 1671 - LIBRARY FILE SERVER AND WORK STATIONS RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting specification a listed below: Item i I File Server to Encore Technology at #29,058 Item 2 43 PC Workstations to University Computer at 764 Total Award 5691822 SUMMARY: This bid is for the purchase of the File Server and 43 PC Workstations 06 Wutilized in conjunction with the row integrated Library System (RFSP #1657). This hardware was initially a option of the integrated system RFP. Staff felt the prices quoted in the RFP were too high. The hardware was removed from consideration in the RFP and bid as a separate package. These recommended prices indicate a savings of approximately $43,000.00. i Data Processing Advisory Board recommends approval. } BACKGROUND: Tabulation Sheet, Minutes of Data Processing Advisory Meeting. j PROGRAl11S. DEPARTMENTS OR GROUPS AFFECTED: Library and Information Sere ces FISCAL IIIl'ACT: Fund for this purchase are included in the Library Bond Funds tEe Account 45 -033-LIBR-9403-9107 with a balance of $380,062.76. Res ully, sub ed: C Ll yd V. acre, City Manager A raveda Name: Tom D. Shaw,C.P.M. M Title: Purehas!ng Agent s~~.aasNO+~ ~r v Bid 1671 Gom rison Encore University ® Technology Oasis Montgomery UHW Coffgwft domputer + F Des don O Microsystems Ward C adon Sores Specialist 1. IBM RISC SnOO Model 010 g k wlh 60 Megsbyba d mangy, 4 Gigabytes of dk k dotage, $29058 $44,540 No Bid No Bid N~ Bid No Bid a 5 Rasta SMM Internal tape, and a 64 user MX Ikwm. 2. 43 PC workstations with I 486 33 MHZ processor, 4 Megabyles of memory, $54,610 $46,440 $42,999 $53.750 $40,784 $50,310 170 Meg*M disk drive, a 3.5 inch floppy dsk dNa, DOS G.O. Windows 3.19 Mouse, end 14 Inch Sm color mor&f. ! a ,a b O 3h1 w F t r? ~a . y,. 3 .v I a' M .r CSC l 09/10/94 W29 09$175084533 ® 001/003 AordlNo 4y 0° 31 Ap idilte ,A MINUTES OF D91o 9 0 4y DATA pROCESSING ADVISORY BOARD MEETING OF SEPTEMBER 8, 1994 MEMBERS PRESENT: Don Edwards, Gene Luster, Bruce Mitchell and Renae Seely MEMBERS ABSENT: Rosa Lawton OTHERS PRESENT: Gsry Collins, Dave Dickey and Eva Poole of the city staff. Bruce Mitchell made a motion that the minutes of the May 23, 1994 meeting be approved. Gene Luster seconded the motion and it was passed unanimously. i Gary Collins explained that the agreement with AMS for software maintenance on the Financial Package known as LGFS was a sole source due to the proprietary nature of the software. Gary Collins also indicated that this agreement entitled the City of Denton to software fixes and new releases of the software system. Gary Collins stated that generally we receive one major release per year of this package. Gene Luster made a motion that the Board j recommend to the City Council that the City renew its agreement with AMS for software maintenance support. Bruce Mitchell seconded the motion and it passed unanimously. Gary Collins discusead with the board that we had sent a request for Proposal on a new Library System and that 3 vendors had responded. The vend.>ra were Dynix, GEAC and Vaylord. Gary Collins told the board after examining the Vendors responses, it was decided that we should go out to bid on the computer hardware for the file server and the workstations. This separate bid allowed the City to reduce the Dynix bid by more than $40,000. Gene Luster ask that the spreadsheet showing the bids be redone, so that council could see the original. Dynix bid as well as the combined bid from a separate vendor and Dynix. Gary Collins agreed to de this (see attached). There was much discussion about compatibility issues regarding Dynix supplied equipment and the file server an-3 staff. Eva ivaveo had workstations and thoroughly Collin@ withs the t Dynix Board these been discuss Poole presented to the board the advantages the Dynix System had over the other two vendors (see attached). Renae Seely made a motion that the Data Processing Advisory Board recommend to the City council that the City acquire the Dynix System with the workstations, file server and associated operating system software being provided by the low bidder on the separate bid. Gene Luster seconded the motion and it was passed unanimously. There being no further business the meeting was adjourned. SEP 14 194 ee:26 98175668533 PAGE. 802 i i r f 09/14/04 08:28 098175058527 Q002/003 AOen&N0I - Ageadafie S -4 I4 4 MINUTES OF Dale 9 -,O 0 -q DATA PROCESSING ADVISORY HOARD MEETING OF SEPTEMBER 8, 1994 MEMBERS PRESENTS Don Edwards, Gene Luster, Bruce Mitchell and Renae Seely MEMBERS ABSENT: Rosa Lawton OTHERS PRESENT: Gary Collins, Dave Dickey and Eva Poole of the city staff. Bruce Mitchell etude a motion that the minutes of the May 23, 1994 meeting be approved. Gene Luster seconded the motion and it was passed unanimously. Gary Collins explained that the agreement with AMS for software maintenance on the Financial Package known as LOPS was a sole source due to the proprietary nature of the software. Gary Collins also indicated that this agreement entitled the City of Denton to software fixea and new releases of the software system. Gary Collins stated that generally we receive one major release per year of this package. Gene Luster made a motion that the Board j recommend to the City Council that the City renew its agreement with AMS for software maintenance s,ipport. Bruce Mitchell seconded the motion and it passed unanimously. Gary Collins discussed with the board that we had sent a request ( for Propoaal on a new Library System and that 3 vendors had responded. The vendors were Dynix, GEAC and Gaylord. Gary Collins told Lhc board after examining the Vendors responses, it was decided that we should go out to lid on the computer hardware for the film server and the workstations. Th'.s separate bid allowed the City to reduce the Dynix bid by more than $40,000. Gene Luster ask that the spreadsheet showing the bids be redone, so that cornoil could see the origir,al Dynix bid as well as the combined bid from a separate vendor and Dynix. Gary Collins agreed to do this (sea attached). There was much discussion about compatibility issues re3arding Dynix sapplied equipment and the file server and workstations and Gary Collins assured the Board these issues had been discussed thoroughly with the Dynix staff. Eva Poole presented to the board the advantages the Dynix System had over the other two vendors (see attached). Renae Seely made a motior that the Data Processing Advisory Board recommend to the City eounvil that the city 4hcgquuire the Dynix System with the workstations, filo server and the low bidderciiontt operating 6GeneaLuster secondeddthe motion and it was passed unanimously. There being no further business the meeting was adjourned. SEP 14 194 06:26 %17c4f.+&r 33 PAGE. W2 6err. s~ . A AgandaNo_ -a3 _ Agendaite~'~ _ UNOFFICIAL Date 9.10-71/ REGULAR MEETING DENTON LIBRARY BOARD SEPTEMBER 8, 1994 7:30 P• M. Present: MKJell Johansen, Kathy Pole, Joan cAdams, Dorothy Minter, Ema Ruth Russell a and Eva Poole Guests: Gary Collins, Jerry Drake, Data Processing Advisory Board Absent: Alex Finlay The minutestofgthesprcalled evious t meeting was deferred until p later in the meeting. The Director of Information Services, Gary Collins, presented the rationale for choosing the DYNIX system as the on-line integrated computer system for the Public Libraries in the City of Denton. Ater responding to questions from the members of the Data Processing Advisory Board (DPAB) and the Library Board, DPAB voted to accept the DYNIX bid. DPAB requested from Mr. Collins that the DYNIX bid be presented in a clearer and more detailed form. The DPAB members left, and the Library Board listened to Mr. Jerry Drake from the City Attorney's office explain " fter answering I Board Members and Affirmation of Qualifications." lfAfter Board }E some brief questions, Mr. Drake I conducted the following business: 1. Minutes of the meeting of August 5, 1994 were approved as printed. 2. Passed motion d somep ofhthe dhafrom rdwareNlforstha provider e library's the software a automated computer system. r' 3. Passed a motion to accept University Computer Stores, Denton as a provider bf the remaining hardware not provided by DYNIX. 4. Eva Poole reported that the City of nton has furniture, abpooks, rov dnan amount of $147,492 for purchase of materials for the new branch library. { 5. Regular meeting time for the Board was set for 6 P. M. of the second Thursday of the month. There was no further business, and the meeting was adjourned at 8240 P.M. F Respectfully submi~ted, Kjell M. Johansen o Secretary, Denton Library Board III r i .k ^'I .M n .YI ~C ITY~ .COUNCF r J rr: 7 a: r Y ' a 'rr l. to i a Ape~da~ Date ORDINANCE NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the construction of public works or improvements in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has received and recommended that the herein described bids are the lowest responsible bids for the construction of the public works or improvements described in the bid invitation, bid proposals and plans and specifications therein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the following competitive bids for the construction of public works or improvements, as described in the "Bid Invitations", "Bid Proposals" or plans and specifications on file in the office of the City's Purchasing Agent filed according to the bid number assigned hereto, are hereby accepted and approved as being the lowest responsible bids: BID NUMBER CONTRACTOR AMOUNT 1654 SUN COAST ENVIROMENTAL 96,741.90 SECTION II. That the acceptance and approval of the above competitive bUfs shall not constitute a contract between the City and the person submitting the bid for construction of such public works or improvemants herein accepted and approved, until such person shall comply with all requirements specified in the Notice to Bidders including the timely execution of a written contract and furnishing of performance and payment bonds, and insurance certificate after notification of the award of the bid. SECTION III. That the City Manager is hereby authorized to r.; execute all necessary written contracts for the performance of the construction of the public works or improvements in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with the Notice to Bidders and Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein, 4 ~ YvSi~ v !~tF q-a,o-4f~ I a~ ~ r SECTION IV. That upon acceptance and approval of the above y competitive blds and the execution of contracts for the public works and improvements as authorized herein, the City Council hereby authorizes the expenditure of funds in the manner and in the amount as specified in such approved bids and authorized contracts executed pursuant thereto. SECTION V. That this ordinance shall become effective immedlatel upon its passage and approval. PASSED AND APPROVED this the day of 11994. i i BOB CASTLEBERRY, MAYOR I ATTESTS JENNIFER WALTERS, CITY SECRETARY i BY: i APPROVED AS TO LEGAL FORHi { j DEBRA A. DRAYOVITCH, CITY ATTORNEY J i BYs f t ~ '4 i• "Y z f /r ~ r:; 1. ..1. i ea.an'rr:,esC;Iww:q:lx.. ~-•r•,. 1 ✓M t l . e// I, t . l 3 ! c 'r i DATE: SEPTEMBER 20, 19% CITY COUNCIL REPORT AQeedaNo °3 TO: mayor and Members of the City Council Ageedaltert 1k18 `+-~Q'R~f FROM: Lloyd V. Harrell, City Manager 4~/ ll~~ SUBJECT: BID # 1654 - COOPER CREEK MANHOLE REHABILITATION PHAS$11 RECOMMENDATION: We recommend this bid be awarded to the low bidder, Sun Coast Env ronmentsl for the amount of $96,741.90. This bid is for all materials and labor required in rehabilitating 435 SUMMA past three years the Water /Wastewater ve&et rt~ in 42 manholes. Over the Engineerinng Department has performed pilot studies on six different rehabilitation methods. Only two were found to perform without , which Is s successful bidder uses one of these methods, polytriplex lining of the manholes lass, race will ~ This sable membrane sandwiched between two layers of fibe should add fifty { eimearsperm toe the lw /iof ilthe tr do n thro •gh the manhole walls. This process PUB recommends approval. i Two bids were received in response to two bid packages mailed to vendors. j DACiC_ CiR_ OUND Tabulation Sheet ~ PROGRAMS DEPARTMENTS OR GROUPS AFFECTED' Water/Wastewater Department, Utili as apartment, C tizens o the City of Denton. j ( FISCAL I1dPAh a:balBancegof $98l7 ie90nue funds for 1993 Account #625-082-0471- 4 wi i Reapec lly sub t L oy V. Harre I City Manager Preps d By: ame: Den se H rpool Title: Senior B yer IJ I l Ap ved: ame: Tom Shaw, C.P.M. Title: Purchasing Agent A, z ~ , rxar.-E Y ISS 1 654 w BID NAME COOPER CREEK MANHOLE SUNCOAST SOUTHWESTERN REHABILITATION PHASE II ENVIRO UNDERGROUND i OPEN DATE AUGUST 9, j994 1NTT IP _ VENDOR VENDOR- 1. TOTAL BID PRICE $98,741.90 $107,995.70 f BOND/MONEY ORDER YES YES ii 1 ACC a+ O r q ~ I n'4 i I ~Af f r1, A j fly r . V +T CITY= COUNCI G O 4~ v I` /~eediHO ~ 6 AQen4alte C , ~ -y ORDINANCE NO. AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and negotiated competitive sealed proposals for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances; and j WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described proposals are f the best responsible proposals for the materials, equipment, supplies or services as shown in the "Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, j THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered ! bids for materials, equipment, supplies, or services, shown in the "Proposals" attached hereto, are hereby accepted and approved as { being the best responsible proposal for such items: RFSP ITEM NUMBER NO. VENDOR AMOUNT 1657 ALL Dynix Inc., An Americitech Co. $234,402.00 1600 ALL Maxwell Wholesale Supply Inc.$ 59,029.00 SECTION 11. That by the acceptance and approval of the above numbered items of the submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase) the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Invitations, Request for Proposals, supplier proposals and related documents. tr,, P i A00309 No A~andzrta~~ L~le~ 9 f! _ SECTION III. That should the City and persons submitting approve a n'd accepted items and of the submitted proposalu wish to enter into a formal written agreen.ont as a result of the acceptance, approval, and awarding of the proposal, the Citf manager or his designated representative is hereby authorized to execute the written contract white; shall be attached hereto provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the final negotiated response to the City's Request for Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of tho above numbered teas of the submitted proposals, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved proposal or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this day of , 1994. BOB CASTLEBERRY, NAYOR i AT ZSTa ' JENNIFER WALTERS, CITY SECRETARY Bye APPROVED AS TO LEGAL FORMS DEBRA A. DRAYOVITCH, CITY ATTORNEY f Bye t~ 0'~ .,T 7,•Yjj, Vi,i yT i.. i , DATE: SEPTEMBER 20, 1994 CITY COUNCIL REPORT TO: Mayor and Mernb1 ,.rs nf the City Council Aoend& 9y'b 3!~_~ FROM: Lloyd V. Harrell, ~ ty Manager AAendaltaqR5,V-6-- 4 4 SUBJECT: RFSP 01657 - INTEGRATED LIBRARY SYSTkX Elata 3 q9 RECcR OMDATION: We recommend this proposal be awarded to the lowest evaluated respondent Dynix Inc. in the amount of $234,402.00 (hardware included in Bid #1671 Library Server and Workstations). SUMMARY: This proposal includes an integrated library automation and information delivery system for the Denton Public Library. The major components included in this system are: • System software • Application software • Data base preparation 4 ; • Installation services • System, profile and application training + User documentation ! Hardware maintenance • Software maintenance • Telephone support • Source code • Future planned expansion capabilities ' Some of the features in the system are: J • Acquisitions ~~~~~~JJJ • Cataloging & authority control • CD-ROM server/network integration • Circulation • Circulation offline backup • Community information • Electronic mail + Gateway access • Handicapped patron service . • Homeboun9 patron service : * Image matagement and public access t.' r • Irnterlibrary loan journal citation access l i • Locally mounted datahases ' ° • Materials booking ? y • Online public access catalog • Physical Inventory control ° • Reserve collection management Report writer _nw .kn .inn « Igo I f'+ .I 1 Y i ` 1y.1`I YN I' Y 1'u'p J~ AgendaNo, 0 3/ CITY COUNCIL REPORT 4genda1!elt,.Q,._S, 4t LC PAGE 2 OF SEPTEMBER 20, 1994 AGL'OF2 Y~ q SUMMARY (CON'T) • Serials control • Voice notification and information system • Z39.50 capability • Plans for migrating to client-server and estimated or actual cost The recommendation is based upon several factors of evaluation. • Initial cost and five year service/annual service/ maintenance contract cost • Ability to perforce the requested services • Interchangeable of hardware industry standards • Guaranteed rea time • Ability to connectlto City per Denton network and TWU Library System Data Processing Advisory Board recommend3 approval. BACKGROUND: Minutes from Data Processing Advisory Board PROGRAMS nSPART6iENTSOBGROIIPSAFFECTED- Denton Municlp-4Libraryand I ormat on Services Division. FISCAL IMPACT: Funds for the proposal am included In the Library Bond Funds Account 451-D33-LIBR-9403-9107. j I t Resp 11y s tied: ~ Li y V. Harre l City Manager Approvedi ; Name: Tom D. Shaw, C.P.M. ' f.; Title, Purchasing Agent r, i r.I! o p .W ,Y 6 d 8 U9/]4,94 W 29 Zp9b17S8665JJ ry, rJ OO2/OOi A081daNo._9_~l -13t MIMnss OF Agsadalte # 8C _ DATA PROCESSING ADVISORY BOARD (ate MEETING OF SEPTEMBER e, 1994 MEMBERS PRESENT: Don Edwards, Gene Luster, Bruce Mitchell and Renae Seely MEMBERS ABSENT: Rosa Lawton OTHERS PRESEW: Gary Collins, Dave Dickey and Eva Poole of the City staff. Bruce Mitchell made a motion that the minutes of the May 23, 199d meeting be approved. Gene Luster seconded the motion and it was passed unanimou.Nly. Gary Collins explained that the agreement with AMS for software maintenance on the Financial Package known as LOPS was a sole source due to the proprietary nature of the software. Gary Collins also indicated that this agreement entitled the City of Denton to software fixes and new releases of the software system. Gary Collins stated that generally we receive one major release per year of this package. Gene Luster made a motion that the Board recommend to the City Council that the City renew its agreement with AMS for software maintenance support. Bruce Mitchell seconded the motion and it passed unanimously. Gary Collins discussed with the board that we had sent a request for Proposal on a new Library System and that 3 vendrra had Li responded. The vendors were Dynix, GEAC and Gaylord. Gary Collina told the board after examining the vendors responses, it was decided that we should go out to bid on the computer hardware for the file server and the workstations. this separate bid allowed ! the city to reduce the Dynix bid by more than $40,000. Gene Luster ask that the spreadsheet showing the bids be redone, to that council could see the original Dynix bid as well as the combined I bid from a separate vendor and Dynix. Gary Collins agreed to do j thin (see attached). There was much discussion about compatibility issues regarding Dynix supplied equipment and the file server and workstations and Gary Collins assured the Board these issues had been discussed thoroughly with the Dynix staff. ' presented to the board the advantages theeEynix system had Eva over the other two vendors (see attached). Renae Seely made a motion that the Data Processing Advisory Board recommend to the City council that the city acquire the Dynix system with the workstations, file server and associated operating system softwara being provided by the low bidder on the separate bid. Gene ,uster seconded the motion and it was passed unanimously. There being no further business the meeting was adjourned. SEP 14 '94 00!26 96175f,EA533 FrfF. 002 t • r C tl.N A~ . i AgeadaNo gy'63 UNOFFICIAL Agendalte 9C MINUTES Dale 9'a0- 99 REGULAR MEETING DENTON LIBRARY BOARD SEPTEMBER 8, 1994 7:30 P. M. Present: Kjell Johansen, Kathy Pole, Jean Greenlaw, Linnie McAdams, Dorothy Minter, Ema Ruth Russell, and Eva Poole Guests: Gary Collins, Jerry Drake, Data Processing Advisory Board Absent: Alex Finlay The meeting was called to order at 7:25 P. M. Approval of the minutes of the previous meeting was deferred until later in the meeting. The Director of information Services, Gary Collins, presented the rationale for choosing the DYNIX system as the on-line integrated computer system for the Public Libraries in the City of Denton. After responding to questions from the members of the Data Processing Advisory Board (DPAB) and the Library Board, DPAS voted to accept the DYNIX bid DPAS requested from Mr. Collins that the DYNIX bid be presented in a clearer and more detailed form. The DPAB members left, and the Library Board listened to Mr. Jerry Drake from the City Attorney's Office explain "Legal Issues for Board Members and Affirmation of Qualifications." After answering some brief questions, Mr. Drake left, and The Library board conducted the following business: f j 1. Minutes of the meeting of August 5, 1994 were approved as printed. 2. Passed a motion to accept the bid from DYNIX as a provider of the software and some of the hardware for the libraryos automated computer system. J(i 3. Passed a motion to accept University Computer i as a provider bf the remaining hardwae not provided by DYNIX. ! 4. Eva Poole reported that the city of Denton has approved an amount of $147,492 for purchase of furniture, books, and materials for the new branch literary. 5. Regular meeting time for the Board was set for 6 P. M. of the second Thursday of the month. There was no further business, and the meeting was adjourned at 8:40 P.M. Respectfully submixted,~ l~I~/f Xjell M. Johansen 7 '~l~/ Secretary, Denton/Library Board 'f b' X14. ...l: I .k fsw'.w..•~ ,i r DATE: SEPTEMBER 20, 1994 CITY COUNCIL REPORT jenQaNo 9y -031 TO: Mayor and Members of the City Council Agendalter2 ksC FROM: Lloyd V. Harrell, City Miianager Rate __I-A6 - 9q ° SUBJECT: RFSP #1600 - CENTRAL IRRIGATION AND ATHLETIC FIELD LfG T CONTROL SYSTEMS, RECOMMENDATION: We recommend this proposal be awarded to Maxwell Wholesale Supply lnc. n the amount of $59,029.00. SUMMARY: This proposal Is for a high technological procurement of a radio controlled software driven system, to control and regulate the Irrigation and lighting of athletic fields. This system was included as a portion of the 1986 Athletic Improvement Bond Program. BACKGROUND: Memorandum from Bob Ticknor, Superintendent of Parks dated Septem` be- - -7,1994. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Park Department, Citizens of Denton and Athiet a actlvitles. FISCAL IMPACT: Funds for this purchase will come from 1993-1994 Parks Budget 2or Caphprovements. The original budget estimate was #60,000,00, F Res uliy a tted: L oy V. Harre City Manager Approved: Name: Tom D. Shaw ,C.P.M. , Title: Purchasing Agent +r w9 L Iy Jkx IYf 3 TIN l I w Agy~AaNo 9H-o 3l _ Ageadaite{1t,.~.~. ~ 8C_ Dais 9 -Qo-Ry D , dY9 CfTY Of DENTON, TEXAS MUNICIPAL BUOL DING / 215 E. MCKINNEY / DENTON, TEXAS 76201 M E M O R A N D U M s a a n a c ~ o n a TO: Tom Shaw, Purchasing Agent FROM: Bob Tickner, Superintendent of Parks DATE: September 7, 1994 SUBJECT: RECOMMENDATION ON REQUEST OF PROPOSAL FOR CENTRAL IRRIGATION AND ATHLETIC FIELD LIGHT CONTROL SYSTEM, RFSP 1600 s c aaa~caacss s.aa=-aa~oaaxsraxxxxaosxnxxxaccsxxxaxxxs~ cssxxxxarsaaa After thorough evaluation of Request for Sealed Proposal, High Technology Procurement for a Central Irrigation and Athletic Field Light Control System, RFSP 1600, we wish to recommend the proposal of Maxwell Wholesale Supply, Inc. of Arlington, Texas, for a Buckner, COPS Ultima Control Syatem in the amount of $59,029.00. other proposals were received from Pipe n' Head, Inc., Plano, t j Texas, for a Toro/Motorola System, and Thompson Irrigation I Equipment, Inc., Chino, California. The award of this contract is made on the most responsible offer at the lowest evaluated price, qualifications/experience, support service, warranty/maintenance ability, and the proposed system meeting the present needs of the ~J~JJ I City of Denton as well as future needs through enhancements and upgrades. This is in accordance with the Texas Local Government Code, Chapter 262. Funding for this phase is from the Parks Division Capital Account. Budget for the project was estimated at $60,000. This phase of the 1986 Athletic Improvement Bond Program is being made now that all the athletic improvements are being completed at North Lakes Park with the addition of four new softball fields and nine new soccer fields. Previous improvements were made at Denia Park and Evers Park. This control system will incorporate athletic facilities in the city's park system for centralized control of the 27 lighted athletic facilities and the automated irrgation systems at each facility. AJJ0098E.WP5 r ^ 3 8171566-8200 D/FW METRO 434-2529 Ii F t AgendaNo 9I.0 31 lgendalierr,k§- BL-. -9y Da to-!- 20 RECOMMENDATION 9 UC PAGE -2- syatom overview The centralized control system is a management control system for use on our athletic field lights and large irrigation systems at five of our park sites in the city via the city's Boo MHZ radio system. other sites and medians will be equipped as funding permits. The system sometimes known as a SCADA (supervisory control and data access) system will control the operation run time for all athletic field lights and the irrigation systems associated with each. Schedules will be programmed into the computer which will turn on and off each activity at the appropriate time. This will allow control by parks staff in place of providing keys to league officials and park renters. Two major advantages will be gained from this in the electric usage area. One is the ability to control when lights are turned on for the reduction of demand charges. Two, the lights will be turned off at a predetermined time to mitigate electric waste. In the irrigation water usage area, water will be controlled by programming the amount of gallons to be applied in place of setting run times without any knowledge of actual gallons flowing. Also, the system through the use of flow meters will sense a line break or irrigation head malfunction, send out an emergency page to parks maintenance staff and automatically shut the irrigation system down by stopping the flow of water. Also, the system will report the next morning the actual runtime activity, gallons used for historical purposes and any malfunctions and their location for timely repair. The system will t also provide for instant control to shut down each park site i remotely during rainfall or high water demand times at the water plant without going to each site. In addition, the use of the ET (evapotranspiration) rate value from the weather bureau or an on site weather station, can be inputed in the sytem to automatically adjust the run times for each field unit as necessary for the proper watering of turf and trees. The control system will greatly provide management the ability to contain costs, offer better customer service, and provide for efficient conservation practices. ; Please advise if you need any additional information at extension 8275. Thanks for your time and effort in the matter. t-- Ae, ./r t~ obert X. Tickner Superintendent of Parks RKT/pas AJJ0098E.WP5 I 'c j ' l L 1{ X ITY ~COUNCII 1 or e• 4~ y1 ♦ 0 s S 0 r . I 1 d ~r~aNo Q~~ O ~~enOa~t Este ` I "7 y ORDINANCE NO. 1 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, state law and ordinance require that certain contracts requiring an expenditure or payment by the City in an amount exceeding $15,000 be by competitive bids, except In the case of public calamity where it becomes necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public health or safety of the citizens of the city, or in case of unforeseen damage to public property, machinery or equipment; and, WHEREAS, the City Manager has recommended to the City Council that it is necessary to purchase goads or services due to the following emergency conditions outlined in the memorandum attached hereto as Exhibit "A", incorporated herein by reference; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSs SECTION I. That the City Council hereby determines that there is a public calamity that makes it necessary to act at once to appropriate money to relieve the necessity of the citizens, or to preserve the property of the city, or to protect the public health ~J of the citizens of the city, or to provide for unforaeen damage to public property, machinery or equipment, and by reason thereof, the following emergency purchases of materials, equipment, supplies or services, as described in the "Purchase Orders" attached hereto, are hereby approved: i PURCHASE ORDER 6UMBER VENDOR AMOUNT 47637 MUNICIPAL VALVE AND $170500.00 EQUIPMENT CO. SECTION IT. That because of such emergency, the City Manager or designated employee is hereby authorized to purchase the materials, equipment, supplies or services as described in the attached Purchase Orders and to make payment therefore in the amounts there-in stated, such emergency purchases being in accordance with the provisions of state law exempting such purchases by the City from the requirements of competitive bids. E r ti } r«:~ ,,21-031 gendaNo..... ..,...,,..:r gen6altertL, R 5~ _ ~ 10 yrF ~~0,0"4 4 alb SECTION III. That this ordinance shall become effective immediately upon its passa4e and approval. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR t ATTESTt JENNIFER WALTERS, CITY SECRETARY BYt i APPROVED AS TO LEGAL FORM= DEBRA A. DRAYOVITCH, CITY ATTORNEY BYt 1 I } i M t-r it ri St7. i ,i ♦ M1~ e l 1~ 1; e }r -0 ~ ~~a JJJ~~~T 1~ y 1 d y 1 1M`r s n . r All I I:K♦aR I 1994 DATE: SEPTEMBER 200 CITY COUNCIL REPORT gendaNo 2 4--6a3 Mayor and Members of the City Council +gendatterR~~ ; TO: late q a o 4 ; FROM., Lloyd V. Harrell, City Manager 3 oY4 SUBJECT I PURCHASE ORDER # 47637 - MUNICIPAL VALVE AND EQUD?KENT CO. ¢ 17,600.00 REtomMENDATION: We recommend purchase order #47637 be approved in the amount o 17,500.00 to Municipal valve and Equipment Co. as an Emergency Purchase. valve SIJI~IA dRYa This purchase order is for the emergency purchase of a 38" Plug et at the Wastewater Treatment Facility. The attached memo from Gleare for a Pr°je Glean Gary, Engineering Associate, explain the situation In detail. exempt from the bid process as outlined In Texas Local Emergency Purchases r 252. Govt. Code Chap dated BACKGROUND: Purchase Order 47637; Memorandum from Glenn Gary September 12, 11994. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED,. Wastewater Treatment Facility FISCAL IMPACT: Funds for this purchase are available in 1993-94 budget account 625-082.047 -9138 Capital Improvements Wastewater Treatment Plant. Res ully su tted: I L yd V. Harre S City Manager Approved: ame: Tom D*Sw C.P.M. Title: Purchasing Agent • sss.~ 9 Y j~Yq K r - . 1 ta.. I l ' rte: a PURCHASE ORDER NO, 41637 THIS IS A xxX Th:s ember must appear on all CONF1RMiNG ORDER invoices, delivery sbps, cues. Q (IF MARKED) clot, bones, packing slips and bills. DO NOT DUPLICATE Rey Na Bid Nc Otty 09 07 94 Page No. 01 CITY OF DENTON TEXAS PURCHASING DIVISION 1901-8 TEXAS STREET 1 DENTON, TEXAS 76201-4354 f 8t71383-7100 DIFW METRO 817/267-0042 FAX 8171382-4692 t VENDOR MUNICIPAL VALVE 6 EQUIPMENT CO NAME/ 14140 MIDWAY ROAD DELIVERY CONFIRMATION ONLY C17 ADOMSS SUITE 202 ADDRESS WATER/SEWER FIELD SERVICE DALLAS TX 75244 901 A TEXAS ST DENTON, TX 76201 RANDY GREENE VENDOR N0. KUN49100 DELIVERY OWTED 09 15 94 FOB DESTINATION BUYER DH TERMS ,.1. 43, ;.X'JI. i* f t d~d•if h 3 "Y 77777,7 Yi:1 T 001 17500.00 VENDOR CAT. # N / A MFG NAME 11000 17,500.00 CITY 1 67070 1 - r ' FLANGE X FLANGE PLUG VALVE WITH BURIED SERVI't GEAR AND 2e SQUARE OPERATOR 3 WEE DELIVERY, FREIGHT IS INCLUDED IN PRICE FOR COUNCIL 09/20/94 1 P GE TOTAL f 170500.00 GRIND TOTAL f 17,500.00 01 625 082 0411 9138 170500.00 r. y Y b' h _ aG I. Terms N01 30 Lill-is .Ml.iu gKrhnl.l p I o fade or state pale8. Destination prepaid arl.a .m.r.n. ,pedual L L M alrNf Peyile 5. N Ns federal al or sate sales us g stall be be Inchded r 1 t,r T , , in ices billed c uty ris°on for PURCHASING 1. f n .i M1 ' ! J A ° ft d'L :a 1 ,l ~r^n g I; h VeadaNo Agendaltern-,~5 i GiiB_ q CTTY of DENTON MUNICIPAL U117ILITIES/9oi-A Texas street/Denton,TX 76701 MEMORANDUM TO: Tom Shaw,' Purchasing Agent FROM: Glenn A. Gary, Engineering Associate DATE: September 12, 1994 SUBJECT: WASTEWATER TREATMENT PLANT EMERGENCY PURCHASES On Thursday, August 22, 1994, 1 was called out to the Wastewater Plant to look at the pump discharge header on the main raw sewage pump station. The discharge header has moved and the pipe riser for pump No. 9 is leaking about 15 gallons per minute. The pipe riser section on pump No. 8 is also starting to leak. It appears that during the new construction of the plant the total dynamic head was changed on the forcemain. The change in head has caused the check valves, which are non-cushioned swing checks, to slam when pumps turn on and off. The slamming is so violent that it shakes the entire lift station, pulling j the discharge header apart. With this type of force being applied to the header, failure is imminent. If the discharge header breaks then the entire plant will be shutdown. Raw sewage will discharge to the creek until the unit can be repaired, which could result In fines from the EPA and TNRCC. There is an auxiliary pump station but it shares the same forcemain as the main pump statlo:t. Also, there are no j isolation valves for the maim pump station. Therefore, if the main pump station is shutdown, the auxiliary station must be shut down. To fix this problem, the 1 project is divided into two phases. The first phase is to add an isolation valve i to the main station so that the main discharge header can be worked on while x using the auxiliary station to run the plant. The second phase Is to solve the I slamming problem and to realign the pump header. t F ' t Y [ 1 i'. 1 AgondaNa, 9 Y -0 31 Aganda!t R 5 _*_j D Page 2 Dale 9-ao-qy G at 6 Phase I must be done immediately or the City risks the entire Wastewater Treatment Pant being out of service. Phase I consists of the following: 1. Purchase of 36" Plug Velvu. I called the following manufacturers to get quotes on: a,6" Plug Valve t Pratt does not make 36" Plug Valve Clow does not make 36" Plug Valves. M&H does not make 36" Plug Valves. Dezurik - (El') - $19,988 - 10-12 weeks delivery. Keystone (Municipal Valve) - $17,600 2 weeks delivery. The Keystone valve was the lowest quote and the best delivery time and Is on order. b. Bypass n~~mo around the in numn st ten. The only way to cut in an isolation valve Is to take the main station off tine and use portable pumps with 4-12" parallel pipelines from E the main wet well to the or?, structures. I have contacted ' Rain for Rent, a company that specializes in portable pumping. The estimated cost to bypass pump the plant is ! $16,000. 1 will be receiving a firm quote soon. C. Elanges butt stlecte end welding. The forcamain that the valve Is to be inserted Into Is reinforced concrete steel cylinder pipe made by Gifford Hill. Gifford Hill will provide flanges, butt straps and welfi the valve In. The original estimate for this is $2,880. I am still waiting for a quote ~ from Gifford Hill. Labor other than welding will be handled by in-house forces. If you have any questions please contact me at extension 7191. 2G0008.wp l "CITY COUNCII I 1 I yt 6 4 mom- ox rn~ . r f i Atf aORDINANCE NO. sf AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS= AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 252.022 of the Local Government Code provides j that procurement of items that are only available from one source, including: items that are only available from one source because of ' patents, copyrights, secret processes or natural monopolies; films, manusc-ipts.or books; electricity, gas, water and other utility purchases; captive replacement parts or components for equipment; and library materials for a public library that are available only from the persons holding exclusive distribution rights to the materials; need not be submitted to competitive bids; and WHEREAS, the City Council wishes to procure one or more of the items mentioned in the above paragraph; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: i SECTION 1. That the following purchases of materials, equipment or supplies, as described in the "Purchase Orders" attached hereto, are hereby approved: i 1 PURCHASE ORDER NUMBER VENDOR AMOUNT i ' 17800 AMERICAN MANAGEMENT SYSTEMS 1 ;75,375.00 I SECTION II. That the acceptance and approval of the above items shall not constitute a contract between the City and the person submitting the quotation for such items until such person shall comply with all requirements specified by the Purchasing Department. k C, SECTION III. That the City Manager is hereby authorized to execute nny contracts relating to the items specified in Section I and the expenditure of funds pursuant to said contracts is hereby authorized. u .J'~I 1 fir. ~ r VendaNo_4~{ -0-3/ 4gandaHe 5 ~ ~ )ate a.~s SECTION IV. That this ordinance shall become effective t' immediately upon its passage and approval. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: DEBRA A. DRAYOVITCR, CITY ATTORNEY BY: a5 Y t, l q ;4 { 1 4 r f { 5 ~ ti r DATE: SEPTEMBER 209 19% CITY COUNCIL REPORT p ~goridaNo TO: Mayor and Members of the City Council ApdaltR ~-4 E PROM: Lloyd V. Harrell, City Manager rate Q SUBJECT: PURCHASE ORDER # 47800 TO AMERICAN MANAGEMENT SYSPEMS IN t THE AMOUNT OF $759375.00 RECOMMMMATION: We recommend Purchase Order 447800 be approved In the amount o 75,375.00 to American Management Systems. SUMMARY: This purchase order is a sole source purchase for the annual software maintenance for the Financial Package used by the City of Denton. This is a proprietary service and only available from American Management Systems. As a proprietary service it is exempt from the bid process as outlined In Texas Local Government Code Chapter 252. This software maintenance contract includes "trouble shooting" assistance, hotline question/answer service and any upgrades or new releases. The price is up 3% over last years cost. This increase is tied to a formula utilizing the Consumer Price Index (CPI) as its basis as outlinel in the service agreement. j Data Processing Advisory Board recommends approval. i BACKGROUND: Purchase Order #47800, Data Processing Advisory Board Minutes, Invoice frog-,American Management Systems. PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Information Services Division and Finance Department. s J FISCAL IMPACT: Funds for this maintenance agreements are available in the 1993- 94 budget or software licenses account #100-044-0080-8521 with a balence of $91,887.00. 1 Res uily s ed., i 1 . Harrell City Manager { { I Approved: ame: om D. Shaw, C.P.M. Title: Purchasing Agent I k. 'w` r r.+ ww d t B t THIS IS A xxx I PURCHASE ORDER NO: 47800 CONFIRMING ORDER This rer must spear cases. D IIF MARKED? delivery slips, cues 00 NOT DUPLICATE invoices. ctristns.. boxer. packing slips rd bills Date: 09 12 94 Pape No. 01 Req. No, Bid No, CITY OF DENTOf TEXAS PUFGHASING OlviStON 1 901-8 TEXAS STRE f J DENTON. TEXAS 76201-4354 1 8171383-7100 D/FW METRO 8171267-0042 FAX 8171382-4692 VENDOR AMERICAN MANAGEMENT SYSTEM DELIVERY CONFIRMATION ONLY C11 ND~/ 4050 L80AT0 RD ADDRESS INFORMATION SERVICES ADDRESS i VA 22033 601 E HICKORY FAIRPAM DENTON, TA 76205 VENDOR NO. AM 642D00 DELIVERY OUDTt .D 09 30 94 FDB DESTINATION MW T3 TERMS 77 IP r v_. 1.000 751375.00 001 15375.00 EA VENDOR CAT. # N / A MFO NAME CITY # 20554 LGFS MAINTENANCE FEES FOR AUGUST 1, 94 THRU JULY 31, 1995 FLUE TOTAL s 75,315.00 OR ND TOTAL s 75,375.00 100 044 0080 8521 75,375.00 O 1 14 oi- ~ c u .Yl....--•.-••-. ' 3, farms - Net 30 el,M,f .n.r.w Nfnl.U T 4, Shipping msvuctions: 110.6. Desimbon prepaid naa.,, .,fu.,. q.f&.di vLEtOw Nst M wlk 60441111111 9111111 ' S. Na federal a st+t4 sales ua sMil be included Pucusing s~ Bc ' in prices billed. A !i.AYb PURCHASING ief ,p r 1 t t ) EXTRR PAGC. 91x1 MEMBERS ABSENT: Rosa Lawton OTHERS PRESENT: Gary Collins, Dave Dickey and Eva Poole. of the city staff. 48endaN0'LY-o J/-_- Agendalteff P-4-2.~ . Date 9 - a o-ci'/ Bruce Mitchell made a motion that the minutes of the May 23, 1994 5 rJ meeting be approved. Gene Luster seconded the motion and it was passed unanimously. Gary Collins explRined that the agreement with AMS for software maintenance on the Financial Package known as LGFB was a sole source due to the proprietary nature of the software. Gary Collins also indicated that this agreement entitled the City of Denton to software fixes and new releases of the software system. Gary Collins stated that generally we receive one major release per year of this package. Gene Luster made a motion that the Board recommend to the City Council that the city renew its agreement with AMS for software maintenance support. Bruce Mitchell seconded the motion and it passed unanimously. Gary Collins discussed with the board that we had sent a request for Proposal on a new Library System and that 3 vendors had responded, The vendors were Dynix, GEAC and Gaylord. Gary Collins told the bwYd after examining the Vendors responses, it was decided that we should go out to bid on the computer hardware for the file server and the workstations. This separate bid allowed the City to reduce the Dynix bid by more than $40,000. Gene Luster ask that the spreadsheet showing the bids be redone, so that council could see the original Dynix bid as well as the combined bid from a separate vendor and Dynix. Gary Collins agreed to do this (see attached). 't'here was much discussion about compatibility issues regarding Dynix supplied equipment and the tile server and workstations and Gary Collins assured the Board these issues had been discussed thoroughly with the Dynix staff. Eva Poole f presented to the board the advantages the Dynix System had over the othar two vendors (see attached). Renae Seely made a motion that the Data Processing Advisory Board xecommend to the City council that the city acquire the Dynix system with the workstations, file I server and associated operating system software being provided by the low bidder on the separate bid. There being no further business the meeting was adjourned. i i SEP 12 194 15:54 96175668533 PAM. 001 ,t t ti+, # ~ T nv " ~Clrl i COUNCI: ~ yP O 6 s S •t t ox t• X I'TY ~COUNCI: r 1 +r o 6 ♦r ♦ M• t E , i A" ctj -14 }i\wpdccs\ord\ccrules.ord 8+wA r03/ ORDINANCE N0. AN ORDINANCE AMENDING ORDINANCE NO. 90-026 RELATING TO RULES OF PROCEDURE FOR THE CITY COUNCIL OF THE CITY OF DENTON# TEXAS, AND REPEALING ORDINANCES 93-073, 92-115, AND 90-150; PROVIDING A SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the Constitution and Laws of the State of Texas, and Section 2.07 of the City Charter of the City of Denton, Texas, authorize the City Council of said City to promulgate and establish rules of procedure to govern and conduct meetings, order of business, and decorum, while acting as a legislative body repre- senting said City; and WHEREAS, because of its desire to more effectively and efficiently serve the public through the medium of public meetings, it has become necessary to amend the rules of procedure; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON, TEXAS, HEREBY ORDAINS: SECTION I. Ordinance Numbers 93-073, 92-115, and 90-150 are hereby repealed and ordinance Number 90-026 is hereby amended to read as follows. 1. a~rEOniztt 1.1 Char 2" Pursuant to the provisions of Section 2.07 of ~ the Charter of the City of Denton, Texas, the City Council hereby enacts these rules of procedure for all meetings of the City Council of the City of Denton, Texas. During any meeting, a reasonable opportunity shall be given for citizens to be heard under these rules. These Rules of Procedure are enacted as guideline, to be followed by all persons in the council chamber including the city administrative staff, news media, and visitors. 2. QaxEEaz RULES 2.1 Meetings to be Public: All official meetings of the Council and Council committees and subcommittees, except executive meetings or sessions permitted to be closed by the provisions of the Texas Open Meetings Law, Chapter 551, TEX. V'T. CODE ANN. (Vernon's 1994), as amended, shall be open to tLe p%iblic. 2.2 OuoXum: Four members of the council shall constitute a quorum for the transaction of `,siness. (Charter, Section 2.06) J 2.3 cogRellina Attendances No member stall be excused from attendance at a Council meeting except for good and valid reasons. ^ ~ `YY . i gerdaNo Y - 0_1 kgeadatte R~.~ "y ate--`~ - b9 _ 2.4 Misconduct: The Council may punish its own members for misconduct. 2.5 Minutks of Meetings: An account of all proceedings of the Council shall be kept by the City Secretary and shall be entered in a book constituting the official record of the Council. A certified agenda shall be prepared for all executive sessions and shall :.e approved by the Mayor in accordance with Chapter 552, TEX. GOVT. CODE ANN. (Vernon's 1994), as amended. 2.6 Questions to Contain one Subject: All questions submitted for a vote shall contain only one subject. If two or more points are involved, any member may require a division, if the question reasonably admits of a division. 2.7 Right of Floort Any member desiring to speak shall be recognized bi the Chairperson, and shall confine his remarks to the subject under consideration or to be considered. No member shall be allowed to speak more than once on any one subject until every member.wishing to speak shall have spoken. 2.6 City11anager: The City Manager, or Acting City Manager, shall attend all meetings of the Council unless excused. He or she may make recommendations to the Council and shall have the right to take part in all discussions of the Council, but shall. have no vote. (Charter, Section 5.03 (d)) 2.9 City Attornlgys The City Attorney, or Acting City Attorney, shall be available upon request for all meetings of the Council unless excused aA shall, upon request, give an opinion, either written or oral, on questions of lay. The City Attorney Li shall act as the Council's parliamentarian. 2.10 City Secretary: Ve City Secretary, or Acting City Secretary, shall attend all meetings of the Council unless excused, and shall keep the official minutag and perform such other duties as may be requested of his by the Cunnoil. 2.11 officers and , s Any uOficer or employee of the City, when requested by the City Manager, shOI attend any meeting of the Council. If requested to do so by the City Manager, such employee may present information relating to matters before the Council. 2.12 Rules of Orders These rules govern the proceedings of the council in all cease, excer t that where these rules are eilant, the most recent Edition of Roberts Rules of order revised shall' govern. PAGE 2 if ` F 1 t F 7eatlalte~t~ a---f 2.13 Suspension of Rules: Any provision of these rules not governed by the City Charter or Code may be temporarily suspended by the affirmative vote of four members of the oCouncil. The vote on dny such suspension shall be taken by yeas into the minutes of the Council. 2.14 ame^~+*+ent of ttules: These rules may be amended, or new rules adopted by the affirmative vote of four members of the Council, provided that the proposed amendments or now rules shall have been introduced before the City Council at a prior council meeting. 3. COQ Z COIi M 3.1 1 ~r'S nccilIDggk=: (a) During Council meetings, Councilmembers shall preserve order and decorum and shall neither by conversation or otherwise delay or interrupt the proceedings nor refuse to observe the rules of the Council. (b) A Councilmember, once recognized, shall nrheb Mayor ror rupted while speaking unless called to order by presiding officer, unless a point of order is raised by another member or the parliamentarian, or unless the speaker chooses to yield to questions from another member. if a Councilmemler is 9 called to order while he is speaking, he shall cease spaaking imaediately until the question of order is determined. If ruled to be in order, he shall be permitted to proceed. If ruled to be not in order he shall remain silent or shall alter his remarks so as to comply with rules of the Council. 3.2 hdminiatrative Staff: ( a ) Members of the Administrative staff and employees of he City shall observe the same rules or procedure and decorum applic- able to members , and shall have no voice unless and until recognized by the Chair. (b) While the presiding officer shall have the authority to preserve decorum in meetings as far as ataff members and City erhia forlthe orderly conduct and decorum ofgallaCity employee responsible direction and control. (c) The city Manager shall take such di•,ciplinary action as oyeea in Council such decorum is preserved at all mabebneoseary to times y City PAGE 3 ( 1?o yof1N (d) All remarks and questions addressed to the Council shall be addressed to the Council as a whole and not to any individual member thereof. (e) No staff member, other than a staff member having the floor, shall enter into any discussion either directly or indirect- ly without permission of the presiding officer. 3.3 Citizens_% (a) Citizens are welcome and invited to attend all meetings of the Councii, and will be admitted to the Council Chamber up to the fire safety capacity of the room. (b) All citizens will refrain from private conversations in the Chamber while the Council is in session. (c) Citizens attending Council meetings shall observe the same rules of propriety, decorum, and good conduct applicable to the administrative staff. Any person making personal, impertinent, or slanderous remarks or who becomes boisterous while addressing the Council or while attending the Council meeting shall be removed from the room if the Sergeant-at-Arms is so directed by the presiding officer, and such person shall be barred from further audience before the Council during that session of the Council. (d) Unauthorized remarks from the audience, stamping of feet, whistles, yells, and similar demonstrations shall not be f permitted by the presiding officer, who shall direct the Sergeant- at-Arms to remove such offenders from the room. Yn case the presiding officer shall fail to act, any member of the Council mny move to require his to act to enforce the rules, and the affirma- tive vote of four (4) members of the Council shall require the presiding officer to act. (e) No placards, banners or signs of any kind will be permitted in the Council Chamber except exhibits, displays and exhibits, displays sand tvis aloaithe de do snot visual provided i that used disrupt the meeting. 3.4 Enforcement: The City Manager, in the absence of a designated law enforcement officer, shall act as Sergeant-at-Arms for the council, and shall furnish whatever assistance is needed to enforce the rules of decorum herein established. 3.5 Ssatipg ArranueMants The City Secretary, City Manager and City Attorney shall occupy the respective seats in the Council chamber assigned to them by the Mayor, but any two or more members of the Council may exchange seats. PAGE 4 i i e ;jendaNo_9Ng_.. kqod~ltem 4. TYPED OF MEETINGS 4.1 Regular Meetinass The Council shall meet at seven o'clock p.m. on the first and third Tuesday of etch month or at any other times set by the Council, unless postponed or canceled for valid reasons. All regular meetings of the Council will be hold in the Municipal Building at 215 East McKinney Street, or such location as the City Council may by motion, resolution or ordinance designate. 4.2 Special Meetings: Special meetings may be called by the Mayor, the City Manager, or by any three members of the Council. The call for a special meeting shall be filed with the City Secretary in written form, and he or she shall post notice thereof as provided by law. 4.3 Workshop Neetinast Workshow.. meetings or work sessions may be called using the same procedure required for special meetings. (See Sec. 4.2) The purpose of the workshop meeting is to discuss or explore maters of interest to the City, to meet with a City Board, Commission, or committee Members, City staff or officers of civic organizations, governing bodies or individuals specifically invited to the session by the Mayor, Council or City Manager. These meetings are informational and normally, no final action shall be taken unless the posted agenda indicates otherwise. Citizens or other interested persons attending the work session will not be allowed to participate in the session unless invited to do so by the Mayor. Citizens should be advised of the nature of the work session and that their input may be received and consid- Bred at a regularly scheduled council meeting where the agenda pro- vides for final action to be taken on the matter. The purpose of I this procedure is to allow the citizens attending the regular meeting the opportunity of hearing the views of their fellow citizens in a more formal setting. Any citizen may supply the City Council a written statement or report regarding such citizen's opinion on a matter being discussed in a work session. If the Mayor invites citizens to participate in a work session, their participation will cease at the point the Mayor closes the session to public input to allow the Council to give City staff direction as to needed information for the possible future meeting without distracting comment from the audience. 444 Emerges Meetinast In case of emergency or urgent public necessity, which shall be expressed in the notice of the meeting, an emergency meeting may be called by the Mayor, the City Manager or by three members of the Council, and it shall be suf- ficient if the notice is pasted two hours before the meeting is convened. PAGE 5 i u f q Q 4.5 Executive Mamas: The Council may meet in an execu- tive meeting or session pursuant to the requirements of the Texas Open Meetings Law, Chapter 551, TEX. GOVT CODE ANN. (Vernon's 1994) 4.6 Recessad Meetings: Any meeting of the Council may be recessed to a later time, provided that no recess shall be for a longer period than until the next regular meeting. 4.7 Notice of Meetings: The agenda for all meetings, including council Committee or Sub-mmittee meetings, shall be posted by the City Secretary on the .,.t 's official bulletin board and notice of all meetings shall be given by the City Secretary pursuant to the requirements of the Texas Open Meetings Law, Chapter 551 TEX. GOVT CODE ANN. (Vernon's 1994) 5. PREBIDING ORfICIR AND DUTIES 5.1 Presiding 0 fA&gX; The Mayor, or in the absence of tho Mayor, the Mayor Pro-Tem, shall preside as chairman, or presiding officer at all meetings of the Council. In the absence of both the Mayor and Mayor Pro-Tem, the Council shall elect a temporary presiding officer. (Charter, Section 2.03) ' 5.2 Call to Order: The meetings of the Council shall be called to order by the Mayor, or in his absence, by the Mayor Pro- Tem. In the absence of both the Mayor and the Mayor Pro-Tem, the meeting shall be called to order by the City Secretary, and a temporary presiding officer shall be elected as provided above. 5.3 Pressrvation of orders The presiding officer shall preserve order and decorum, and confine moubers in debate to the question under discussion. The presiding officer shall call upon the Sergeant-at-Arms as necessary to enforce compliance with the rules contained herein. 5.4 Points of Order: The presiding officer shall determine all points of order, subject to thu right of any member to appeal to the Council. If any appeal is taken, the question shall be, "Shall the decision of the presiding officer be sustained?". If a majority of the members present vote "No", the ruling of the chair is overruled) otherwise, it is sustained. 5.5 Ouestions to be stated: The presiding officer shall state all questions submitted for a vote and announce the result. A roll call vote shall be taken upon the request of any member, and upon the passage of all ordinances and resolutions. 506 Substitution for Presiding officers Zhe presiding officer may call any other member to take his place in the chair, such substitution not to continue beyond adjournment. PAGE 6 x mda No, ~ d 5.7 Ca:l_for Recess: The presiding officer may call for a recess of up to fifteen (15) minutes at regular intervals of approximately one hour at appropriate points in the meeting agenda, or if requested by any two members. 6. ORDER or BUSINESS 6.1 Agenda: The order of business of each meeting shall be as contained in the agenda prepared by the City Manager. The agenda shail be a listing by topic of subjects to be considered by the Council. Placement of items on the agenda shall be governed by this Section and Section 6.31 provided that if a Councilmember has an "emergency" item that the Councilmamber believes should be placed on the next regular or special Lveting agenda, the placement must bR approved by two members of the Agenda Committee. Conduct of business at special meetings and Council committees and subcom- mittees will likewise be governed by an agenda and rules of pro- cedure contained herein. 6.2 Pledge of All9clancet Each agenda shall provide an item for the recital of the "Pledge of Allegiance" at the regularly scheduled city council meetings. 6.3 Presentations by Members of Coupoilt The agenda shall provide a time when the Mayor or any Councilmember may brin; before the Council any business that he feels should be deliberated upon by the Council. These matters need not be specifically listed on the agenda, but discussion and formal action on such matters shall be deferred until a subsequent Council meeting. Any member may suggest an item for discussion at the next work session. The City ~J Manager or city staff shall only rest-ind preliminarily on this item at the work session. rf the Cit, Council believes the item re- quires a morn detailed review, the Council will give the City Man- ager or City Staff direction to place the item on a future regular meeting agenda and advise staff as to the background materials to be desired at such meeting. 6.4 Presentation by Citizena: (a) Any person who wishes to place a subject on the Council agenda at regular City Council meetings shall advise the City Manager's office of that fact and the specified subject matter which he desires to place on the agenda no later than 5:00 p.m. Wednesday prior to the Council meeting at which he wishes the Cesignated subject to be considered. (b) Any person who wishes to address the Council regarding an item that is on the Council's agenda for a regular or special meeting, shall complete a "request to speak" form asking to speak regarding the item and return it to the City Sec-story before the Council considers the item. The Mayor will call upon the citizen to speak J for no longer than three (3) minutes as that particular agenda item PAGE 7 NNW— f -iendaNo Or Ind al, I is considered by the City Council. The provisions of this para- graph do not apply to persons appearing at a public hearing in response to an official agenda notice or publication. (c) Any person who wishes to address the Council at a public hearing shall complete a "request to speak" form and return it to the call City upon the citizen to before forlnoalonger than five (5) minutes. 6.5 Time imitss Speakers before the Council are requested to limit their remarks to five (5) minutes or less except for citizens ons speaking shall be limitd to three (3) agenda minutes item, or less. which presentati 6.6 Viral Presentations by C~tv Manaaer1 Matters requiring the Counoil'a attention or action which may have developed after the deadline for delivery of the ten communication formal Council may be presented orally by the City Manager. Council action on a subject is required, such action may be taken only if the provisions of the Texas Open Meetings Law have been satisfied. 6.7 p see~r,+tion o! ProclamationsI The agenda may provide a time for the presantation of proclamations. The Mayor or presiding officer may deliver and present proclamations upon the request of citizens. Proclamations may encompass any activity or theme except that proclamations with a theme religious or prtisan in nature shall not be presented. Moreover, proclamations shall not be used for any commercial or advertising purpose. 7. CnrnrnMT=OM 019MIMM0E9, RE90LQTIORL A11D_AQUM 7,1 min*ed or gypakrrltten Forms All ordinances and resolu- tions shall bk presented to the council in printed or typewritten form. The Council may, by proper motion, amend any ordinance or adoption. ordinance be resolution presented nexi. Cuntil Agenda direct foi that the placed on 7,2 it,~v A ornav to Annrovas All ordinances, resolutions, and contracts and amendments thereto, shall be approved as to form and legality by the City Attorney, or he shall file his written prior oto submission ltoythof such ordinanceo e council. (Charter, Section 6,02). 7.3 Di{bubo oLOrdinances and Rosolutionsl The City Manager shall prepare copies call proposed ordinances and resolutions for distribution to all members of the C,,uncil at the meeting at which the ordinance or resolution is introduced, or at such earlier time as is expedient. PAGE 8 c ;l s F' r F d ~erdaNo 9 4 ~ o~ aondal( F 7.4 Recording of Votest The yeas and nays shall be taken upon the passage of all ordinances and resolutions and the vote of each member shall be recorded in the minutes. (Charter, Section 2.06 (b)). 7.5 Majority Vote Required: An affirmative vote of lour (4) members is necessary to repeal any ordinance or take any offioial action in the name of the City except as otherwise provided in the Charter or by the laws of the State of Texas. (Charter, Section 2.06). 7.6 Demand for Roll Call: Upon demand of any member, the roll shall be called for yeas and nays upon any question before the Council. It shall not be in order for members to explain their vote during the roll call. 7.7 Wsonal Privilece: The right of a member to address the Council on a question of personal privilege shall be limited to cases in which his integrity, character, or motives are assailed, questioned, or impugned. 7.8 Dissents and Protestst Any member shall have the right to express dissent from or protest against any ordinance or reso- lution of the Council and have the reason therefore entered upon the minutes. Such dissent or protest may be tiled in writing, and presented to the Council not later than the next regular meeting following the date of passage of the ordinance or resolution objected to. 7.9 !sting ReOIXedt No member shall be excused from voting I except for lack of information and except on matters involving the consideration of his own official conduct, or where his personal interests are involved, and in these instances he or she shall abstain. Any member prohibited from voting by personal interest shall announce at the commencement of consideration of the matter and shall not enter into discussion or debate on any such matter and shall leave the meeting room. The member having briefly stated the reason for his request, the excuse Pram voting shall be made without debate. 7.10 Order o! Precedence of Motionst (a) The following motions shall have priority in the order indicatedt I. Adjourn (when unqualified) and is not debatable and may not be amended; 2. Take a recess (when privileged); 3. Raise a question of privilege; 4. Lay on the table; i PAGE 9 14, c 1 a. 4s~daNa.. 9 ly ' o 'o3odalta ~f 8 / 5. Previous question (2/3 vote required); o 6. Limit or extend limits of debate (213 vote re- quired); 7. Postpone to a certain timer 8. Commit or refer; 9. Amend; 10. Postpone indefinitely; 11. Main Motion. (b) The first two motions are not always privileged. To adjourn shall lose its privilege character and be a main motion if in any way qualified. To take a recess shall be privileged only when other business is pending. (o) A motion to adjourn is not in order: 1. When repeated without intervening business or die- cuasion; 2. When made as an interruption of a member while speaking; 3. While a vote is being taken. (d) Can be amended - others cannot be amended. (3) A motion to amend shall be undebatable when the question to be amended is undebatable. 7.11 Reconsideration: A motion to reconsider any action of the Council can be made not later than the next succeeding official meeting of the Council. Such a motion can only be made by a member who voted with the prevailing side. It can be seconded by any members in order to comply with the Texas open Meetings Law, any Councilmember who wishes to make such a motion at a meeting suc- ceeding the meeting where the action was taken shall notify the City Manager to place the item for reconsideration on the Council agenda. No question shall be twice reconsidered, except by unanimous, consent of the Council, except that action related to any contract may be reconsidered at any time before the final execution thereof. A matter which was not timely reconsidered in the manner provided by this section or was reconsidered but the action originally taken was not changed by the Council cannot be reintro- duced to the Council or placed on a Council meeting agenda for a period of six (6) months unless this rule is suspended as provided for in these Rules of Procedure. PAGE 10 F QendaHo._" a 3 y nndzftekjZ~ F 9 4 7.12 The Previous 4ue~.i431s when the previous question is moved and seconded, it shall be put as follOws3 "Shall the main question be now put?". There shall then be no further amendment or debater but pending amendments t otionlfobe put in their order r the previous questi ncis the main question, lost, the main question remains before the Council. An af[irmat ve move vote of three-fifths . T idethe mand council shall viousbquestioneiste uivalent in effecquestionon. ed- in effect to moving "that debate now cease, and the Cracticeimthis is done roceed vote on the "Call for the Question",I or psimply saying "Question". 7.13 Withdrawal Qf Motional A motion may be withdrawn, motionor until modified, by its mover without asking permission has been stated by the Presiding officer. If the mover modifies After the his motion, the seconder may withdraw his second. question has been stated, the mover shall neither withdraw it nor modify it without the consent of the Council. The subject different from that under consideration shall be admitted under one amendment. to amend an amendment to an amendment shallirot be color order, of in order. 7.14 Aoza ooriationa of Monevs Before formal approval by the Council of motions providing !or appropriation of money, informa- tion must be presented to the Council showing purpose of the ap- propriation, in addition, before finally acting on such an ap- propriation, the Council shall obtain a report from the City Manager as to the availability o funds nd his recommendations as to the desirability of the appropriation. i 7.15 ~Aratar of ADDYODriat M: At the request of the city Manager, and within the last three (3) months of the budget year, the Council may by resolution transfer an unencumbered balance of an appropriation made for the use of one departient, division, or e of revenue purpose! but no ortedf public utilitydto any otherspurposenings of any non-tax supp p )ARDS AND- 01M 0.UM a. g1 1++•+ail committeess The Council may, as the need arises, authorize the appointment of the "ad hoc" Council commit- tees. Any committee so created shall ceaso to exist upon the CowhWh unoilit was created or accomplisent by a h majority special vote purpose f the for when sA{ons end Cosg~itts The 8.2 ri i en Boards Comui ees Council may create other Committees, Boards and Commissions with assist in the conduct of the operation of the City government PAGE I1 .6 E I E I 6 d ~endaNo. 4 • o3 I lgVdalfar l d.; - t F_ 9-~o-qy ra e,y such duties as the council may specify not inconsistent ith the City Charter or Code. Memberships and selection of members shall be as provided by the Council if not specified by the City Charter or -,ode. JWy Committee, Board, or Commission so created shall cease to exist upon the accomplishment of the special purpose for which it was created, or when abolished by a majority of the vote of the Council. No Committee so appointed shall have powers other than advisory to the Council or to the City Manager, except as otherwise specified by the Charter or Code. . 8.3 aRpointmentss (a) Individual City Councilmembers making nominations for members to citizen boards and commissions will consider interested persons on a citywide basis. (b) The City Council will make an effort to be inclusive of all segments of the community in the board and commission appoint- ment process. City Counoilmembers will consider ethnicity, gender, socio-economic levels, and other factors to ensure a diverse representation of Denton citizens. (o) The City Council will take into consideration an individ- ual's qualifications, willingness to serve, and application information in selecting nominations for membership to each board and commission. (d) In an effort to ensure maximum citizen participation, City Counoilmembers will continue the general practice of nominat- ing new citizens to replace board members who have served three J/ consecutive, full terms on the same board. (s) Each City Councilmember will be responsible for making nominations for board and commission places assigned to his, which may correspond to the City Councilmember's place. Individual City Councilmembere will make nominations to the full City Council for the governing body's approval or disapproval. 8.4 Rules of Procedural Board and Commission members shall comply with the provisions of Article III of Chapter 2 of the Code of Ordinances. Each Board shall be provided a copy of these rules of procedure and each advisory board shall adopt rules of procedure governing the operation of its board, incorporating Sections 21 3$ , and 7 hereof insofar as is possible. 9, mar` gZOQIRU questions on which the voting requirement is varied by the Chartar, state statues and these rules are listed belowt PACE 12 j:1 , s I I a 5 i ma No _ 9 y 0,3/ 3 / q~r~aalte s -#8F i 9.1 Charter and State Statutory Reauirementst (a) Charter Am ndment - Five yotggs ordinances submitting proposed Charter amendments must be adopted by a two-thirds vote of the Council. (Article XI, Section 3, Texas Constitution and Article 1165, Revised Civil Statutes). Ybr a seven member Council, this means five members must vote affirmatively. (b) vving_Taxe - Five Voters ordinances providing for the assessment and collection of taxes require the approval of two- thirds of the members of the Council. (Article 1033, Revised Civil Statutes). (c) Chancing Paying Assessment Plans - Five votes: Changes in plans for paving assessment require a two-thirds vote of the Council. (Article 1105b, Section 10, Revised Civil Statutes). (d) ;hangea in zoning Ordinance or •oning Classifications: In cases of a written protest of a change in a zoning regulation or zoning classification by the owners of twenty (20%) percent or more either of the area of the lots included in such proposed change, or of the lots immediately adjoining the same and extending two hundred feet (2001) tnsrelrom, such amendment shall not become effective except by the favorable vote of three-fourths (3/4) of all members of the City Council= six (6) votes of the City Council is required to override the decision of the Planning and Zoning Commission that a zoning change be denied. 10. ROLE/ 60SPE i 1011 ,gy~Rension of Rulesis Any provision of these rules not governed by the City Charter or Code may be temporarily suspended by a majority vote of the Council. The vote on any such suspension shall be taken by yeas and nays and entered upon the record. 11. mum CLAOSE That it any section, subsection, paragraph, sentence, clause, phrase or word in this ordinance, or application thereof to any person or circumstances is held invalid by any court of competent jarisdiction, such holding shall not affect the validity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas, hereby declares it would have enacted such remaining portions despite any such invalidity. PASSED AND APPROVED this the day of , 1994. BOB CASTLEBERRY, MA Oi'R I I PAGE 13 1 A Y I!Y b rtM~ I vundaNo~y7 03~ ~gandal! late ` -90-q ATTESTI JENNIFER WALTERS$ CITY SECRETARY BYs APPROVED AS TO LEGAL FORMI DEBRA A. DRAYOVITCH, CITY ATTORNEY BY: q4 t iA t'r tit, i ''In PAGE 14 rt' .r M ICITY COUNCI w I I I i ~ I i 0! 0~ t hr0 ' 6 s O 4 ti~ ra r i t l7 4r u a~ EVUEIAIM 0 ~eedaNo Agenda}t Data l ~1 ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON RETAINING THE LAWFIRM OF WOLFE, J CLARK G HENDERSON TO REPRESENT THE CITY OF DENTON IN LITIGATION PENDING AGAINST THE CITY? AUTHORIZING THE EXPENDITURE OF FUNDS r THEREFOR; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: i • SECTION I. That the Council of the City of Denton approves the retaining of the lawfirm of Wolfe, Clark & Henderson to represent the City, at normal City billing rates, in pending litigation j styled Iyuchukwu v City and Jerrv Clark and authorizes the expenditure of funds therefor. SECTION IL._ That this ordinance shall become effective immed- iately upon its passage and approval. PASSED AND APPROVED this the day of , 1994• l BOB CASTLEBERRY, MAYOR f ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: _ APPROVED AS TO LEGAL FORK: DEBRA A. DRAYOVITCH, CITY ATTORNEY BYs kk~ • j ±r r i 1 e r 1ST . try: ~l ~i !r1 i i I Ii ` , it 1 _ _J ~ ~ F"it- STAFF-BAM r 1 3 DATE: September 200 1994 TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Chair Appointment - Board of Adjustment and Sign Board of Adjustment Section 10.07 of the City's Charter indicates that the Chairman of the Board of Adjustment is to be designated by the city council. Historically, the Board itself has elected the Chairman on an annual basis following the appointment of new members. The Legal Department has indicated that this provision would also apply to the Sign Boardr of Appeals. This Board has been following the same procedure as the Board of Adjustment in election of the Chair. i i Both of the Boards have recently had new appointees. The previous Chairman of the Board of Adjustment, Marcia Staff, resigned in July, 1994 and Rachel Mays, Vice-Chairman has been s9rving as Chair. Dr. Mike Weibe is the present Cbsir of the Sign Board of Adjustment. Dr. Weibe's term expires ir, 1996. ATTACHMENTS: 1. Board of Adjustment Members 2. Sign Board of Appeals Members l itted: Respe s b ulY i L oyd V. Harrell City Manager Prepared by: Debra Goodwin s Urban Planner Approved: , IX Frank H. obbins A "yrs. Executive Director Planning and Development ~ ` •.`+'''7C Aw:iirYf~.7(1.Y~!%:;. v . i s r ~M h« ~rre r 1 1 I ; Board and Commission Members Addresses and Phone Numbers I BOARD OF ADJUld NT 1994-1995 I I Home Office original Present i Council Place Member Home Address Telephone Telephone Appointment Term 5 Rebecca King 700 Lafayette, 76205 387-8410 7/1994 1994-96 3 Bob Hagemann(ALT) 1002 Alice 898-1053 7/1994 1994-96 6 Rachel Hays 1505 Kendolph 1993 1993-95 y j H 7 Bill Colville 3010 Santa Monica 182-6936 1991 1993-95 n ' 1 L. A. Wilkerson 807 Morse 382-0809 1993 1993-95 j 4 Joe Bendsick (ALT) 1100 Skylark Drive, 362-8243 566-1352 7/1994 1994-96 If 76205 2 Larry Co11 Utar 906 eayfield, 76201 565-0775 387-7585 7/1994 1994-96 k rt'. Staff Liaison - CNpY~' ,a , n . *Chair , Members appointed for 2 year terms p,. Decision Making Board S y, .r r J A0000008 r Rav. 7-20-94 M q L r Niuro.~ Board and Commission Members Addresses and Phone Numbers E sxr.N Bon OF &UJALS -t 1994-1995__ l i I Home office original Present council Home Address Telephone Telephone Appointment Term Place Member t 1 Spencer Washington 1208 Avenue C. 387-9160 551-3596 7/1994 1494-46 Gene Gmafory 1428 Amhuret 362-4543 387-5431 1992 1993-95 3 Ann Hotiuton (ALT) 1329 Amhurat 565-0855 1992 1994-96 4 Cliff Reding 211 Woodrow Lane, 76205 898-1044 387-4948 1993 1493-95 5 Tony Soto (ALT► P. O. Box u, 76202 382-5404 1992 1993-95 { 6 Pena Fairfield 1016 Bull Run 387-9126 383-3561 x267 1993 1993-95 7 Mike Wiebe * 905 Hilton Place 387-9366 898-2204 1991 1994-96 Staff Liaison -'DOnha,bak" • Chair Members appointed for 2 year terms Decision Making Board Q h b ~N i. AWWO8 el Rev. 7-20-94 1 e t.5: r. n 3 'k, i I f 7 r • 0. i VICINITY MAP N jI \ ; \ ~ rREar~Ht,~NI. fj_ 1 ` N ~ to M(,wt 9 \ V Fost(R SITE ~ t w V t r~ OM i i J1~4!.5i7F1t~r'~!r~w,wirs. .r „Y C; r 1 1 I r • i r i Kan l.NI is f VICINITY MAP N pfAi _FOS ER~- SITE I l: ~x a pL.A,r re ~ rib, tJ l WORN 7^N i 1~~ L~✓.G i I rj f Y Jn t .~._..-.....r.... _ .~.r,",'~4~4r!3~i1di,~~~~Yl'~.1.,, ~+~e'w.rna...tl.. , . - ..-..•....wn.vlgyFW ~V 11$ e 5 X Y ~F i. ! v.V a r Y n' M rS. `T. r Y r r ,y a APAC•Texas, Inc. Texas 8110thlc 01v;slon 2121 trvinq Boulevard P.O. Box 224018 Dallas, Texas 752224048 • (214) 741.3531 - FAX (214) 742.3540 APAC-Texas, Inc. Central Mix Concrete Plant $041126 Process Description Virgin aggregates are delivered by trailer trucks to the plant site and stockpiled with a rubber-tired loader. The rubber-tired loader then loads the material into a feeder bin (1) which deposits the aggregate onto a conveyor (2) and places the material in aggregate bins (3) on top of the plant. The aggregate then is measured in a weigh batcher (4) for proper proportions and placed on the main conveyor. (5) which transports the aggregate to the mixer (6). Cement and fly ash are then weighed (7) and fed directly into the mixer with water and other additives. It is then mixed in the enclosed mixer for a short period of time (usually 50 to 90 seconds) and then deposited into trucks (8) which transport the finished concrete to the paving equipment. Bmissions are controlled by baghousee in the following mannerr The in-truss baghouse controls the emissions from the cementifly ash weigh hatcher (7) and the mixer ;6)• Stand alone baghouses control the emissions from the cement (9) and fly ash (10) illos when loading and unloading, water is used at the stockpile and road areas to control fugitive emissions. Y; r 5Ra f. ' /i ~~ar f 1 1 ' ~ 4s ,.r t R• y 1 f/ 5 ` ' V L44';' l LEVEL INDICAfCq FIy~ACI I ~f /o S Cf+AWY~E~V rs►~ AU CeMeNT Q O • Ai~,~tf Slw b►wa =Aa~lovfl ? ,r „ II © N MtA►rd © j Totes-v- 1 APac•T4YAS, Tic. _ GeN-e~t.~ M~yt G.►~. ?war 2084- r r. 'V' u y~. i r I 1' r • Iai v,~ f ' RMd RY 46 1 p►~,a~ I Gel3Cn4YY4g -:9 Z084- r fee qu►v ~ , T: ACGRt6~Yi ~~ai~• 7rtot1eQ1t6 SToe.ICQtut ' j Jf 4 re Flea i t 6 ya~b.~tsr r AT aR ,i ~P.M►.a 6wG tn'.aHT fly ASN 3, `I',,. fSWS '1cA~ -SILO } u 'fadCK k AOrt%xe f~'1 1 lsj r^,~ Ji r• i• -p~tlkl-'u LC7J •M~' CA" Ir" ~ ; ~r ~.z 1 rti 1 r k I . ,t • ^......w~..ty.,,r,wu,s•,wu~al..wnrr n....:.... _ i ~w r ~4t 3 r e a Comm unitio III acfjooW, TO ftrf * fflingem tfje A mail waYkeb boron tfje beatfj at baton, be noticeb a poung man afjeab of bim Pitkiug up WrfiO aub fringing them bath into the ocean. PIMP tattbiug up boitb the POOP bt obb bi'm, "I ft are you boing tbiO, qt anoboer boa; that the ~tranbeb oarfiib taoulb bit if Yeft out in the morning gun. "JOut the beacb goeo on for mileo, aub there are iniuion# of gtarfi~b," tountereb tfje man. " jDoW tarn pour effort# make anp bitter- ence?" Qt poung inm Yookeb at the Otrtrfi#b in bio banb aub tbrebo it into the MOP of tbt b OO$ "It makecc a bifference to tbio gone," fje anecboereb. I ~tlt~~or ~lnkrro~vi~ 6 two 4 0#4tul CNN 'CIMM1669 )a docp/IL ri j: i r 'y I' i of school Communities In SehooLs begaz' as e1 hereto progject in liouston, Texas in 1979. Schools and the private sector came tog new clues. Today dropouts by establishing a local CIS organization. In x1984. pand C the he Program a to o new c e Tod Youth program, receiving funding and stoas~ on. profit organvation with its own plCplaty operates In 23 Texas cities. Each city Operates private/public sector board. am, serving over 100,000 students in cis today is Texas' largest dropout prevention progr CIS brings community resourcecatmngo ~urmeling• t toringudnt~e ve co 1992-93 school drnye g•and alcohol use prevention prog job ob counseling. , , involvement and mentors. promising a quick fix. Instead. Cis philosophy is ; This is not a high overhead program ikin, CIS founder, personalism, accountahility and coordination. CIS works to make the health and to create service system rams don't through coordination le, relationships and onships do. Vie personalism, need to Sill and MiUa way to c explains' programs stem accountable s change poop that dynamic create in the scrools, to bring In more adults to develop consistent, caring f ships with children.' with youth and cis provides the nenssa+Y coordination and leadership to usin community resources. families in oat risk' situations on each of the 221 cartpuse-. ~tsin$ CIS staff provides direct services and safe envsonmdentcmceUng non scholas.,c needs' and i coordinates And it works. The result is a caring prospects for young people in grades one Improving academic performance and graduation I percent o the through 12. 1s X $ l According Statewide to the st dent independent of the CIS Program521. CIS is a good Investment, 1. Cis students stayed in school. Statewide pe r hour s ony Cabello has stated it costs tb254, per f` Crirr►tnal Justice Commission Chairman T to interrupt the cycle of poverty to house the criminal population. it just makes good sense i and crime by lnvestLng now in prevention and intervention, ` will take business. education and communities working together to make a difference for It Bringing these groups together provides related to the education children to our spools tssaid that the quality of the future Is directly youth. It often has been this j of today's children. support Is vital to the continuance of i ve- 'Jut kilo of the As g concerned leader to you h prtCIS can our keep potential dropouts In to school a choice, Important program. with y° opportunity ~ the future crtmingl justice system and ~ucwelfare aUue from the proper source, cand to make and a chance, to get a good brighter for everyone. °3pp0• r81mmI a~ % I + A'.:L rayg sloops ul s;qjunwwo~ 'seto-w (elf) nv~'ucnj •rwjofur roi •,noi-lotuol fo r-1~vi elur rjnodore ~vrju~jod rFveol ulnl uv~ Wulf vfiuMU -to Hurl rnolf bur jmoe lCl,~novmu ,fg *+vna#,e;"vo jng •i-vwvf nx/jeuv rlu;m jr low-IV of 6.nihtimor jmaoveuv mu~etun r,;ffo Sly som, jnodwe xv &?mm of a lv;re vvm?uv&o I .MuauluwJ d'in,7worS70pHJs'xjS?rtrn~tri7lb~ u~y,nrl~l'rjuodae ofluu++,grmdauenv,MvIng •,fpe Vv; p qx, pior6 gdodbnod "I to vwp 5`va7L Y J ParNelpating Cities Austin 512/462-1771 Killeen 817/699-7247 Baytown 713/420-4421 Kingsville 512/592-3387 Brazoria County 409/239.3842 Laredo 210/791.2199 Beaumont 409/842-2720 NMcAllen ew Braunfels 210/6630.0016 Bridgeport 713/488-6698 Corpus Christi 512/886.9364 Northeast Texas 903/572-1911 i Dallas 214/827-0953 Pasadena 713/920-85t5 Denton startup Port Arthur 409/982.1414 El Paso 915/593.7318 San Antonio 210/J49-9094 le/Becton 8817/773-2093 Ft. Worth 817/338.4840 Waco 17% 53.6002 Galveston 409/768.9736 Houston 713/854+1515 i coil, t1junitie,s .1,n • • i is . it i etix~} l 4 l.1 G f CITIES iN SCHOOLS 1 ur ng k0s arou d. WHO WE ARE The Gates In Schools Network Founded in 1977, Cities in Schools, Inc. (or CIS Corporate Aademk% which folk,w the CIS Academy Communities in Schools, as the program is known in model. These alternative education sites or wings of some states and communities) is the nation's largest existing schools receive financial and other assistance nonprofit dropout prevention program - a network of from a sponsoring partner. Burger King Corporation, local, state, regional, and national Initiatives and Goldman Sachs, and Folay's Department Stores have all I i thousands of rebated Individuals who contribute their sponsored CIS Corporate AcademleL time rind talents to helping young people in jeopardy of Sate CIS program& life the load programs, are droppin7 on of schooL Independently Incorporated and led by their own bonds The CIS concept Is a simple one: the breakdown of directors. Staffed by state management teams, their of the family, the physkad decline of neighborhoods, lack mission is to replicate the as dropout prevention i } of job opportunities, and overloaded social service program as widely as prssible throughout a state, and to systems all add to the burgeoeing problems confronting secure state-level resources and networking for the an ever-growing number of children and adolescents. By individual CIS communities within the state. There are f repositioning community service providers to work as a now fully operational CIS state programs in Arkansas, 1 personalized team sewing alongside teachers, CIS brings Florida, Georgia, New Jersey, New Mexico, North help Into the schools for these students. Carolina, South Carolina, and Texas, with a number of foal t]S programs are Independently additional states engaged in the process of creating a CIS Incorporated community., city-, or county-wide state program. public/private partnership organlzations. Led by their The national office of Cities In Schools, lea in own boards of directors, they address the dropout Alexandria, Virginia, serves as anchor and savant•kader I problem within their communities (and related problems to the CIS network, creating and supporting local and affectlog youth and their families) by adapting the CIS state CIS programs. CIS, Inc. offers training and process to the needs and resources of the community. techn'kal assistance through its five regional offices in I L*W CIS projects ate the individual school sites Washington, GC; Chicago; Atlanta; Loa Angeles; and I that make up a loaf CIS program. The projects team of Houston, state-of-the-art training curriculum for those assigned and repositioned staff, under the direction of communities interested in replicating the CIS model Is Ii! the project director, connects the community's existing offered at the as Training Institute, located at Lehigh f health, education, and human resources with students University's National Center for Partnership Development and their families. in Bethlehem, PA. The aS Academy Is a different kind of CIS An integral part of CIS, Inc. Is the Entertainment project she: an alternative education site where the CIS Industry's Foundation for Cities In Schools (EIF), a team members work with enrolled students throughout nonprofit corporation founded In 1989 to direct the the school day. Typically serving 60 to 135 students, the creative energiesoftheentertainment community toward CIS Academy nKers an option for students who have not helping CIS and Its local programs throughout the U.S. reached their potential in the trsdidonal school setting, and now Ir, the United Kingdom. Among the 37 CIS Acede sits now operational are the chill In S0001111 Inc. r 401 wrtht Street, Suite 200 ■ Alexandria, VA 22514 1961 r 703 319 8999 as FAx 105 3:'9 f213 14 +1 eaanc~ r 4 ' eas ~c CITIES IN SCHOOLS AT A GLANCE Cities In Schools, Inc, (CIS), in operation since 1977, is the nation's largest private/public partnership non-profit dropout prevention program. The CIS method involves bringing small teams of reposit-loved social service providers into the schoolhouse, where they can form one-on-one relationships with students, and work alongside teachers, volunteers, and mentors in the battle to keep children in school. Some Facts about Cider In Schools o More than 86,000 students are currently being reached j 0 93 local CIS programs serving 183 communities in k7 states u o An additional 131 programs in replication o 615 School Sites: 176 Elementary 191 Middle/Junior 203 Senior High 27 Multi-level (4.8, rc-s) 19 Other (e.g., aduh education center,'public houstag) o 963 Local Program Staff o 329 Repositioned Agencies o 931 Repositioned Staff o 52,171 Repositioned Staff Hours/Month 7'w wngff Bvsry Community; Local Programs as of December 31, 1993 The demand for the program grew to such a point that, In 1989, CIS founded + the CIS Training Institute, located at , the National Center for Partnership Development (NCPD) a ' collaboration between CIS and Lehigh University's College of Education and , ' F' its Iacocca Institute so that every to community which desires a CiS ' t dropout prevention program can be M ` trained In how to start and operate r..~ one. Cw~ 1.il. 7 y , ~n 41t i ..fie. . ~ ArtY!RMQ r Fe■■■ ~,a^ r r 1 CITIES IN SCH ~s `burning kids ar i CIS Quarterly Profile* o 93 Operational Local CIS Programs serving 183 Communities in 27 States o 615 Sites: 176 Elementary 191 Middle/Junior 203 Senior High ' 27 Multi-level (e.g., x-ey 18 Other (e.g., adult education center, poblie housing) o 86,344 Students Reached o 963 Local Program Staff o 329 Repositioned Agencies o 931 Repositioned Staff o, 52,171 Repositioned Staff Hours/Month profile based on December 71, 1997 ~r quarterly report updated March 27, 1991 with late reports from two local pro:rams. Clues In SD110011, Inc. ■ 101 "1 Street, Suite 200 ■ Altundlla, VA 22310.1963 ■ 103.519.1999 ■ FAll743•519-nil i R yr j r , ~I1 1 rl ~I ri ~p 1 Ir rj i~.~. ~kr f rc r}'ny Y11M'~n WAN 1 I i..l l M5FIAT1CtNAL CIS MDCRAW: DECOMER 91,1997 oLrm L +M homp AX Nmae of Psi a Audany AAid.. m, bK AVAIL, A Otks la Scroa l Euq t 1Grlf Adsata, GA ' A MM titles to School! Aeon. IL L;x0m, Joe. Ausd%. TIC Cidr! in Schoek Aurora 2101, lnr. `:.lma sk TX CemmunWe! In SdWallZen" Tear. Inc' CAN= L Was Commmsides In Schod_ , tiaUmont Ins (i{epde blk scaooo Cftke la Srl~l! m of eounry, Inc. L VA W Ww Chu""_Mec abort lr4 Commositlots AR Cluettadkid to chkI %StaAGI ~ SI CAkl w q~ ary YoU h 11t 1618 Int. Wolumb~b. SC ~La~d IKA/Snd::r M rY'l I M emkr memo TUry, co CWe! la Sfiods • Owe7' lat. NC o~pr44 TX bsetusf Co'" jnSc 16IM G p im NC s to School ~~~~reppu1o CantauUrlto Srhno} MEati I S Inc. Sne. p P!w s lie sch. FL IN m , porhl Comunil a rioters Coeamunides in fc1 ooL~J l aq lnc S ♦t:Seraas R Iowa PL Cwnry Chk! In 5~~~ ti, bey 1S E CoalMani Jn In oith~ veml TX ~yoro NC Mu Snk , In « . skid ccounlr, ht, Green r~Eelrod! Cky oS Coallve o. Inc. Greeamtlie, NC Gsssmu Grse51 t7tke In Srhool4 Inc. Geeeomilk, Sc pin Couny Communities M schools Gmowood MS Gessot~ k ell t e! Stwo Hsl*burs, S C"16 loc. ~ HHeIIA 1X cocces, fit mmniktn nl Scho 0411 paint P► C G1e~ to Scrod! of awWp""Is County, lw_ Hoonon, TX po}at ~ Sslood ~h00~ IN j~ood G r{ik ttl y jeppt WmmU nltSclIlousl Inc. an a Coeotstueltk! Is Sc}rIII ~00 ry ai,ai. dCdqe+WWoInnSdalr lne lamm Ie 'A I e GA m des i Myvitk Texas, In& La m°{ S4 lsL W 1 M~ ~Cne. Inc- TIC A to Sikh Cities SIC pp~~. Censor, 104 b eonriirhin ScDooby Inc. Coan4 {~ttdolce~ol~ tar d~se►. G LAW p k~~ a 10 Inc. SInc. III y a fosq" cw" In ! trhooh Mcq well County M~3lml M 0%5" U Mcea the mkod. FL COMM a1ii~r k k MJA~jAto ~ZIrN~C. NIL ?WIWI-y',X cmes In 1eliA T0La CemeMhks Sn Schot b WN cAr& DL 1 µ~s Inunkw C mmunitks In School! ot1 EIY Gila Seloo4 at Nns Csnk County- Int NJ Ncros Yat1 ! In Scfiodc W_ GA Np Aa{mda. SC CltIce in Sc WNemmrti lew R Comrtu Communltke IS frr"oo4h Alien (auaq Clska In tied! yb ?ti . ~ A A In", Till hi kk! n k tne. sFa' ~ yj n lna Soushwepan lea nla k61104 School ppp{yyr~l~See f4eea"OeMAveok pmdK kiMMNYCA wood Chien In Ss►eoY tootMt me ides so fared! der CA. • . [Gtrit Poleass,W Prefmml Ra to. RA L w oust. NC ? WaIA nl1 ! d~Tli & M R Inc. Ck cost laod Imesao, CA h1 W sal Cities Is fcrmoosialtw In S&W& l +c fsa Mran10. TX ii kti Tnruy~ anla CountyfCara Ecbextudy. NY r~sammen Int. 1k WA Cities Conuman i 1k7tooa-fln Aatonf0. (st. to et Isetnmets Shelby, NC ~ C' cwt a to tkaoow fpsNmbuM V. 5 L ~qty Iha 1n ;1ne foedt Central VA t ~is scladr fpedan rll Tampa Ceatnl; 1t ylf/CIS Temple, TX ~mk 1tolpaMils, GA , l oe~&Ia Yowit cannell of Temple II Uw PA s = gq Area Communises in Schools. Sae. r Nc7A~nry elt4ea~~eeilss SahaoltiSS~ Inc. Yda11a GA el, lff~ ]A 'S 7oomin Coubnryi In I'mllo s. rot. Wsllppaht4 HI 7 Msieanea ccounty Yon1 Co is illon ris Wsyaetbom. GA Chi i Is R " 1. Ilewdl Wed ilekns, AA j a p Chits In trfiook I out swo Hekna/Weel HeleN Chics In Scronis i ' ILL L' .WI CITIES IN OLS a; lr _ Turning hICH NATIONAL BOARD OF DIRECTORS I I Nicholas C. Forstmann, Chairman, General Partner, Forstmann Little A Company i Robert H. B. Baldwin, Founding Chairman James M. Allwin, Vice Chairman, Managing Director, Morgan Swnley h Company, Inc. Gerald Breslauer, Vice Chairman, President, Breslauer, Jacobson, Rutman do Chapman. Inc. I Cookie Company, Inc. i Wally Uncle Nonamt e ,Vrios, Nphew, The ~ Jeannie .t'. Batiks, Chairman, Vbginia Literacy Foundation .r Gonzalo Barrkntos, Texas State Senates Geoffrey T. Boisl, Senior Partner, The Beacon Group Ernest L Boyer, Ph.D., President, Camegie Foundation for Admncement of Teaching ~ ~ J. Jeffrey Campbell, Senior l7re President, The Pepsi-Cola Company j Anne Cox Chambers, ChatrmaA Atlanta Journal-Constitution J + Raymond G. Chamber, Chairman, Amelia Foundation Murray H. Goodman, Chairman, ?7te Goodman Company I Judith Richards Hope, Senior Partner, Pau; Hasting,; Janofsky do Walker f George H. Johnson, President, Georgr H. Johnson Properrles Walter J. Leonard, Emutive Director, Cities In Schook Inc. Ruth B. Love, Ph.D., President, Ruth Love Enterprises, Ltd William L Milliken, President, Cities In Schools, Inc. John IL Mobley, 11, Senior Partner, Sutherland AsN1l4 & Brennan Dean L Overman, Senior Partner, Winston A Strawn ' Sherrie S. Rollins, Senior IW Pwident•Communications, U.S. News } Linda Gale White, Former First Lady of Texas Ambassador Andrew Young, Chairman, Law Internattonal Group, Inc. titles In Schools, Inc. ■ 401 WYthe Street, Suite 200 ■ Alexandria, VA 223141965 ■ 703.519.8999 a FAX 703•St9.7213 4 ` y a s , CITIES IN SCH is OLS Turning kids arrn CITIES IN SCHOOLS = COMMUNITIES IN SCHOOLS In Texas, New Mexico, the State of Washington, and parts of North Carolina, the Cities In Schools (CIS) dropout prevention program is known as Communities In Schools, The alternative name was firstsdopted in Texas in 1985, when Governor Mark White chose CIS as one of tbree "Governoi s Exemplary Youth Models," and authorized a major funding commitment from the state to CIS. Gov. Waite bad been elected on a wave of support for school reform, and he was determined to demonstrate that the entire state of Texas would r benefit from his commitment to youth. To that spirit, he suggested that the name Cities In Schools was perhaps inappropriate for Texas, since so many of the schools he wanted to , reach were located in rural areas. He also pointed out that CommunitkJ In Schools emphasized CIS's method of bringing together several communities the private sector, volunteers, human service providers, government, etc. and coordinating their efforts on behalf of young people. CIS leaders received the Governor's suggestion enthusiastically, and the Texas i, program's name was changed. In the years to follow, New Mexico, along with various locations in North Carolina and the State of Wasbington, chose the name Communities In i schools as well, since the populations they served were also predominantly rural. As CIS President Bid Milliken told a recent national gathering, "The name ti Communities In Schools captures the spirit of what we're about 1 like it very much. People across the country should know that Cities In Schools and Communities In Schools s , f are one and the same program" i I , i COMMUNITIES t IN SCHOOLS . Turning kids around. - CltleslnSthools,lnt. ■ 401WytheStreet, Suite 200 ■ A1e1mdr1e,VA22314.1963 ■ 703-S19-8999 ■ FAX7o3-s19~721s CITIES 111 COLS Turning kids arc ' THE CnIIES IN SCHOOLS ACADEMY MODEL as has used Its proven method of service delivery to become a pioneer in the development of the TIS Academy': a freestanding facility or wing of an existing school, sponsored largely by an iadlvldual corporation or organization. As In all 433 as project sites, young people at a CIS Academy us surrounded by it cuing group of teacher, mentors, socW workers, health are providers, and employment cosasdora and are given the help they need to graduate and move on to higher education or satisfying car mn, Tee Academy Is operated by the local Cis program with the support of the CIS state and national offices, and staffed by the foal school system. The unyue aspect of the Academy Is that It Is sponsored by a partner, usually a business. consequently a ■ wide array of opportunities are made available to the students. Students receive job opporuaIrks and ' mentoring from employees of a number of businesses, including the sponsoring partner. In addition, the Academy may receive operating funds, scholanhips. Internships, newsletter, computer equipment, and other student or faculty Incentives. I The Academy concept Is based on dose to 30 years of development by CIS's founders. In the late 1960's, the Mt Academies were developed In New York City. Mown as "Street Academia; the schools flourished because of the caring atmosphere combined with fiscal support from the private sector. The concept further developed when the Ualted Suter Postal Service entered into partnerhip with CIS's founders In the development of "Postal Academia' The schools enjoyed success due to Meal help, repositioned ruff, meaton, and tutors from the Postal Service. In the early 1970's, Exodus, Inc, the ftnt as program, developed the nationally recognized RkWs Academy... a total partnenhip between the public and private sectors of Atlanta, housed to the third floor of Rich's Department store. In 1988, through a two-year partnership with the United Suter Department of .fustioe, CAS and the 111 Burger King Cogwstion opened 16 "Citta In SchooWBurgtr ft S Academia" With the support of Burger King franchisees, as and Burger King have since opened an additional also. Over40 CIS/Burger King Academies us expected to be In operation during the 1993.94 school year. A eerier of Academles sponsored by Goldman Uchi, the investment banking firm, are also being implemented. Two have already bees initiated, oae In Philadelphia and one in New York City. Anothr, U slated to open In Lm Angeles in the seat future. Other CIS Academy partner Include cotporatWis, churches, professional sports teams, and hospitals. The CIS Academy represents a full and working p&=enbtp between the locat public school system, the f sponsoring partner, the local social service and health agenda, and both tbt local and national Cities In Schools programs. While each partner brings Its unique resources Into the school, a CIS Academy also requires direct personal iasotvmhmt from all concerned. i 1965 cities In Schools, Inc, ■ 40111fythestreet, Suite 2 00 is Alex andrla, VA 22314 .705519 8999 . FAR 703S19 1113 i i li What is expected of the partners? 6220101ing Wine o Participate with the as Board and any oversight board of representatives to guide the direction of the Academy; o Provide jobs, fob tratning,lnternships and shadowing opportunities; o Provide start-up funds a well as ongoing funding for operational coats; o Provide Menton and tutors; 1 o Take part In scholarship, teacher granb, or other incentive programs; s Cities In Schools (I&NO t 's o Provide an administrative structure for the as Academy, o Hire necessary staff and employees to implement the CIS model; { o Act as a fiscal agent for local school contract/grant and private funds from sponsoring S j partner0); o Carry out needed outreach and recruitment of community resources; a d o Be part of the team that interviews and assesses applicants to be enrolled in the 4 Academy; and o Secure soda! service commltmenta for repositioning staff to provide counseling and traich ent services. Cities In Schools (Nation o provide training and technical assistance to conjunction with an phases of local i replkatlon and operation; o MalntaLt formal and Informal linkages with a wide array of national organizations and leaden in the public and private sector; o Facilitate access to information, as publications, and public grant announcements, o Create special opportunities for CIS youth to participate In CIS•sponsoed events avd scholarship competitions; and 0 Supply going technical assistance for program enhancement local teplication, arki evaluation. LWI Public School System o Serve on the CIS [Ward (through the Superintendent of Schools), participate on the i planning committee and continue functioning on any ovaslgbt board of repferrnatlva; ` o Develop appropriate Academy curriculum; o Provide teachers and support staff for the Academy; o Refer eligible applicants; o Provide bus transportation, books and other supplies; 4 o Carry out all regabite procedures for student transfers Into the As'.demy; and o Se;ect suitable space. t s'r ( P M` S I 4, 4 CITIES 11% $C" a TWO 'burning h arc TIM E[ MTAII*aW INDUMRYS FOUNDATION FOR CnrEES IN SCHOOLS Jerome S. Most (Cc-Cbmir), Chairman, Rondor Music International i Joe Smith (Co-Chair), Chairman, Joe Smith do Associates Janet Jackson (Vice Chair). Entertainer j Kathleen Kennedy (Vice Chair), Kennedy and Marshall Company Ron Meyer (Vice Chair), president, Crrottw Artists Agency, Inc Gerald Breslow (treasurer), Presldenf, Brestauer, Jacobson, Rittman A Chapman, Inc William & Milllbs (Secretary), President, Cities In Schools, Inc t James Albria. Managing Director, Morgan Stanley do Ca, Inc. e" Herb Alpert, Co-Chairman, Rondor Musk International Wally Amos, Ncphew, The Uncle Noname Codie Company, Inc j Irving Asotf, Chairman, Asoff Entertainment Co. Bart Bacharack. Composer At Cefaro, PrWent and CEO, Ado M Records Jessi Colter, Entertainer Tony DAns.,Aex I { Freddy DeMaaa.Preddent, The Deblann Entertainment Company II Stedman Grah.w, founder/Executive Director, AthletesAgabo Dregs Lynda Gaber, Cofounder, Education Isd Carole lsenberg, Wri:er/Producer, Big Light Fdms i Waylon Jenal s t, Enlenalner J Quincy Jones, Quincy Jones productions Kenneth Kraires, Kragen and Company Robert R. lAgK Agent, Creative Artists Agency, Inc Evelyn Oil is, Warner Brothers Records , { Dean L. Overwaa, Senior Partner, Wuwon G Straws E Robert W. Pitisum, Presklent do CEO, Time Warner Enterprises, ~ Chairman A CEO, 6 flags Entertainment Sidney Pohler,Ador Lionel Richle, Entertainer Elaine Wynn, Director, dltrege Resorts, Inc I s' Stephen A. Wpm, Chairman of the Board do CEO, Afirage xmorta, Inc. Y. j Mark E. Emblldge, F.rnaerive &reclor 1 tides in schools, Int. a 101 wythe Street, Suite 200 ■ AlowdrI3, VA 2231!•1965 a 703519.6999 ■ FAM 703•S19.7213 •I + f 1 M ry. i r.,a VIII C N aOLS IVIES IN C IVrning s a NATIONAL OFFICE STAFF William l3. milltl<en. President i Walter J. Leonard, Executive Director Jonathan G. Powers, Chief Rnanctal Officer Salvatrice DeLuca,, Vice President for Training velo t ? Ronald H. Lewis, Vice President for Program Pmea t i Eleanor Batley, Executive Secretary the President Peter R. Bonbons Director of Govern nment ReinNoro and Coordinator of Federal prograrru i Loretta D. Breland, Bookkeeper/Secretaty Ueda A. Britt. Director, Evaluation and Planning Christine L Camll, Stqy~~Accountant } Samuel J. Carr, tee Aslstatt Woods Chanty, Systems Admfntstrator i Louis C. Davis Jr., proJect Coordinator, CIS National Community Development Protect Sidol C. Davis, Program Coordinator Pstd eeais, Project Assistant, Sq~i Haven initiative Lois A. Douglas, Adminfstrattvt Assistant ~ itoslina S. Poser, Comptroller I Bonnie N. Frazier, Director of Communications Alfred Fords, Contract/Crana Accountant Monica Gray, Rolntns and fechnfeat Assbtanre Coordinator, Safe Havre Initiative ;J Sandra Reynolds Greer, StcyQ`Accountanr i 7tad Hays, Humor Rcsottrces Assbean0teretary f as HiteshtM, Coordinator of New lntttadvts/~ mermen! rRociatioN cm t mrnt o Eid ral programps j Diane Humke, AdmfnBtraNw Assistant, t~lu of 16 R~torchAabeannt CnDes atRt Kelps Lomax, AsdntnfstraHve Hsbtant John Mortis, Writer Initiatives Fred 0. Neveh, project Coorranator for Sape Hawn Tatah Fttoenh, Adminbtratlve Assistant conkA Webardson, As (AwAt to tthhe ecutive Director/Coordinator of Regional Activities Morin SchirclaEBas, Program ' Tina 5tratg, Receptionist ator hf b Unlvenuty, BetMobtm,PA) Muty'lltomas•btummb, Tralnln Coordin (u g Linda D. Tomlinson, Director of Yuman Resources Onlts Tertel, AdrntnistrativeAssistant motion Coordinator x Am L Weise, lZe~istrarDireIrr &,in~ Infor Julia A Wolf'•Rooddda, ctor o Development Brenda C. Wong, Administrative Coordinator Karen Zeat, Assistant Director of Government Relations ` Mark Emblidge, Executive Director, the Entertainment industry's Foundation } gtlesl0Schools, INC. s 401WMeStreit, Suitt 200,,0 Awandrla,VA2231A•1963 r 703.519.6999 a FANTOS•319•riti i r r._ . 'yt ,i e f CORFORAY10M The James M. Cox Foundation of Georgia, Inc Meru Foundation. In- Wolamena K Day Foundation FjttMa3rwent The Won Fund Amblin . one Inc Ceraldint R Dodge Amerinue Esprea Joseph Drawn Foundation i AMP CamPWOM The V ~ a Em" Foundation The AROO Foundation Thndust Barton properties The cities In SdahoololScls Inu/tIJ/1 FOVn Ia1K Ifor gredit6w, JwobeoR Citties Ruunan \ Ch$Pmat4lne- FMC Fc Jdatiotr grunnAd Bowling i Helen M. Galvin Charitable True BilliudsCorporation David Geffen Foundation Burger Keg Corpaadoo GTB Foundation CLP Telephone Ewing Marion Knuffaaaa Foundation 1 c tai CIOW& C. IM W. IL Kdlogg Foundation Donors Celebrity Endorsement I. M ptby foundation lone Network John S. R James L Knight Foundation The Chubb corporation charitable Frances & John L Loeb Foundation Trust Eugene k Agnes E Meyer Foundation Cleveland Indiana Charidej Midland Roo Foundation ; Cock calm Foundation The Mae Foundation ; Eaton Corporation one to one Partsw a { Braun Is weld be onP to NX an tkaea who how wut4utad Elliott Asaodata ovnnlod Family Fouttbatioa 10 CIS In various wit this Het If GTE Foundation The Pul h M. Portont Foundation nw I4nRed to 004 than who have Hestia Fnra uhtmeal The Few ducattbn ibleTProject eofter"adMili in racer! 91 SI,000 ISM Corporation 7u Su man n Rattly y Potr 1991 Investment Management M Sussma Foutd+tlon F or 8QU-fn-Idnd dur4V j 7101 Whlteheed Foundation I (t 4OW 1, 1991 . SaptomW 341 P92) and Servkek b-A ` f Ioody"r 1093 (Oct" 7,1997 • Septamber Geaga H- Johnson Properties Inc. S Powi ~Ol 1995) ~y a MMa sh~a11 iND1YIDliA1J } Lellapoloosa E we erpotntea to any if ewpiend, Merrill Lyocl4 Mesa, J~~ur Maria Anwin ~ lobs RW Am keen owiodud Fames l smith Brae The Mirage Robot H L ! a othy Baldvln Moon Capital Management Robert L L Tmdi Borchardt The Morgan Stanley Foundation Graw Bresaur f FIYNFIt Caport.9on an{d L Burke J. C, Fanny company Fund. [tlt- AAne Cos Clumbees P{"ottesr Cole Company Plactrot" RoMte Day Nkber Da Forstrotm Rscotoe corpood" Barry J. Gibbons Sod Muse Award Murray IL Goodman j South Street dpital, WAS" Beuren AM% Mchards" i ' ManagemenU IM Marty! Sb'tleyJones Intel I ` TM Phis Bank Frank Uoyd T11A Tiger Foundation Henry T. At Fltubeth F. Martindale Too Warner. Int. Stephen Norwood Trading Partners fund, LP. Julian H. a Mode RobertooR Jr. Tudor Investment Corpaarioa Lamane. S. Rockefeller Ttaedllund Undo Noname cookie Company Ralph a Shway Shapira Witte Travel Copula Clifford R. & Cacina Kennely Wat+tl" pOUNDATtoNS GIF[3-1N10ND TM Herb Alpert Foundation et 1Gng Corporation I BurS Amellor Foundation James E L Connana L Bell Foundation. Capial OtWABC Inc. IBM Carp" s,100 Inc Matt Malt's Ce owly Claask IU Miraq TM Dols Family foundation Maw deetronln Brolman foundation of California USAIr CAP Chariuble Poundatlors United Airline$ World Vision Rdk f ► Development ~ She Camp Hugo gut Invitational j Ceal mdal Foundation •.i , Coalition of Community Foundadons W rb , Youth i combined FActal Campaign r 'It MIV I 1 ~ral i~ 1 S-1 L err,, • PuriRrl~ IM @A'E S FOVMMT" MR Interior Music Corporation CMES ins SG Investment Manasiment Servke; Ina trill a VRM18. Amorneye at law AaM KSOWa Jobek Music company, by_ AGI Incorporated The Dd•kN KA6.Vo Bank Lrd. Amer K AM Ma Jeffrey rimenb" Kaufman Bernstein a 7lampaan, rat Anhui J. Alpert The Heft Npen Fouadedoa k K°dy a P. Mushau AMBI IN Fapcrtal menk Int geio Family Foundation American &oadusting CooP&AK Ine. ineb a Loeb Foundation MCA Inc. h Society of CompOaet Autlgn a MU Fowdatina Publishers DsvW Anderle a Sherry Anderle Ma"ok phelpt Fulipa a Wt" Aria Dbburemerx Account Mmu Mankkw{a Merril M lelxll 6Bbeberg a ynupp Foundation 4 Arista Aeeordt tw_ The Mortgage Capital Group 4e Asahl Bank Lad. Jer a Palma Margin Pouedadon Still The Hoar Poundation SS The aY. Foundation ran Music o t y rkrr Aaodadon The churl Barris Foundsdoo National MUSIC W MUSIC Pau Robert K& Deldwia G'Lw a Myer Malut. Mdla a 16tcH,y6 Oeeldenml CObK4 Frank 6 Sharon Nesia San adwens a Shut Bdakate Phuandeopic Pund Moons. Defmm a Heyod Orlitbank Medsuer, Jacobson, Bataan a Clayman J&d M. Onrow California Fitu wigs, pot Mu Palevdy California Spore for FtPepocou rapecdve Records vpiml-F7A1 Mosiq mt Finneth powdl &Deour nm publiah4M inn Dick as Karat O&A J4=U ON ClUitaben Prince Chartwdl Founded" CW* der CkdW for Rids Avemns Conway Reradhtg Studios AaB Realty Grote Was a Addicts Copdand John W. Sadler Radting Stabi s Gnaw Wholerale GUben x 6 Joan" R Sqd d Creative MOM Agency, Ina Sunky K Shebsum Mason Sidney J. Sheinberg a lorraine Sheinberg I Draw Oil Company Robert Sargent Shriver. Ill Alc and a Sumn Davies key Pk*im FntMslnment, 11We° The Diller foundation The Frio a Ray Sark Foundation J Double Tar Promodora Gorda, Marthew Stunner. Tabu Productio EMI PAcords l Emerald PwW G~wulrmeM Tk*eirnarter Southern Califomia° Int f f First rrAcrpa4 Tommy Boy Marie Ir4 i ✓ Nkbduc. FuAUas Travis Trln ! Win freed A Judah Fisher Freed d rOUA thr MW for lridr Avilrmn 1€ Gilbert ttl Massa Under Cut Fubfishing Cernpar,y, Inc GGR OBice Swker Ytgln RecatdsAmerican, Int i CAM Tyro Ramer a Mrown MY Ward FntertainmeM I= GaNon y The avldt ods Warner &odwa Records, Int ea Fouadad * ' o. Gloat Recotds ° COMM most r; IawneAOeGordoo i r CM24 lat. ~ ylrrt4fgtoo7'ruat Don ~Fknt Lna,ent Rod axior,t h,c ~ . Ivy "M ccrmstsoa ""'pro Wertawnew C r The Horst Fom,dadoo ~r ' " : tiger Hudgwo ! tr;.. Jerry = norotby Ingordo ..4at i 4 4y~r ' , jai .i:i. ' 2. e', ii ~ a,r•a'^'ti.. f 'r. I CITIES IN SCNo0LS rruryung kids arounas WHAT OTHERS SAYABOUT CITIES LY SCHOOLS 'r E "I personally visited a CIS site and was extremely impressed with what I saw. 1 was I impressed not only with the progress the students are making, but also with the method I by which they are being reached. Because somebody shows that they care about these kids, they are resp,nding and mating progress in their lives." president Bill Clinton "We would not make that kind of commitment [a major four-state grant to CIS] unless we felt that we were making an investment in the communities that represent the backbone of our business... At BellSouth, our return from Cities In Schools has already exceeded our greatest expectations. To put it In an investor's terms, we think Cities In Schools is t AAA-rated, and solidly bluc-chp... Cities In Schools is attempting to deliver our children J from the bondage of Ignorrnee. It's leading them into a new land perhaps not one of milk and honey, but certaln!v one of promise." i John L Clendenin Chairman, BellSouth Corporation Former Chairman of the Board U.S. Chamber of Commerce I "All of us In the business world like a program that gets results. Cities In Schools gets results. Kids who were once dropouts or at great risk, are now graduating from high school and college. They are productive members of society... I am solidly behind CIS." Lee Iacocca n ' Former Chairman, Chief Executive Officer and Director The Chrysler Corporadon ' Ch91s la Schools, ft ■ 4111"SWA Salt 240 ■ Aks Mjt VA 22314.1963 ■ 103.31!•11999 ■ FAX 143.319.7213 + - 116 , . t "What Impresses me most about Cider in Schools is that they accomplish what so many other programs have tried to do recognize students and young people as a valuable resource. CIS is a perfect example of how teachers, parents, civic leaders, and social service providers working together can instill a sense of pride In a community and can help build self-esteem in its young people. Cities In Schools Is a positive program thst has produced only pi Ative results." Ann Lynch Former President. National PTA i "Ails program saved my life. So many told me, 'You'll never be anything'-- but I am." i Canveta Burke Atlanta, CIS/Exodus graduate 'I'm proud that the National Center for Partnership Development [CIS's training institute] is headquartered at Lehigh University. Lehigh emphasizes the use of cutting-edge technology to teach, and this helps us to be a good partner with Cities In Schools at the National Center. The existing educational system is producing far too many kids who are inadequately prepared to meet their futures. We need to repair it, and give every young person a chance to succeed. Lehigh is pleased to work with CIS to replicate the program across the country. CIS works better than anything else we know of." Peter Llkins President 1 Lehigh University f "I didn't succeed because I was more Intelligent than my friends. Plenty of them were as smart or smarter than I was, but they never realized their dreams. 7he difference for me was hard work, and the oppomrriltyto show what I could do. By}olning Cities In Schools you have demonstrated that you want to make a difference in your life and that you're willing to work hard to accomplish that. The CIS program helps create an environment where hard work pays off. I hope each one of `you takes advantage of it.' Louis Sullivan A - Former U. S. Secretary of Health and Human Services I Miami CIS/Burger Academy February 16, 1991 Ve at Burger King are proud to play a pan in the development of a national dropout prevention Initiative, the Burger King Academy program. Through our partnership with Cities in Schools, Inc., the U.S. Departmentof Justice, and the local school districts, Burger u ~ Y tip, r ' a 7r ,P;k ,Fir,' t { r d 6 Y.1! Y 1 ~l King Corporation and its franchisees are giving something back to communities that are such a vital part of our business.' Barry Gibbons CEO, Burger King Corporation "I think very highly of the CIS program. The Office of Juvenile Justice and Delinquency Prevention, U.S. Department of Justice, has supported CIS for an unprecedented length of time nine years and at an unprecedented level of funding. We've done it because CIS is cost-effective and gets results." i Terrence Donahue Acting Director Office of Planning, Management, & Budget, Office of Justice Programs U.S. Department of Justice '1 really identified with the CIS students I met, because 1 grew up in the same kind of neighborhood. I got my break and proved what I was capable of. These kids can do it too, and Cities In Schools is giving them the opportunity. It's a great program." ( Whoops Goldberg Entertainer Y j t 'The effects of your work will be felt in the decades to come, as thousands of young i 1 people who were once potendal dropouts enter the mainstream of our economic and social J " life... You have inspired dozens of businesses and institutions of higher education to take pan in the effort to Improve our public schools; you have, moreover, helped to focus contributions of money and volunteer time on truly effective action programs. We greatly admire your work." E' Certiflcate of Special Recognition for National Leadership, presented to Cities In Schools by the Badness-Higher Education Forum of the American ; Cot mcil on Education, 1990 r I "One of the most successful youth programs I know of.... i feel strongly about this f excellent program. They get results, and have received widespread support from key corporate community leaders.... As we all look for ways to help young people stay in school and to give them the best opportunity for a bright future, 1 hope you will give Cities In Schools your serious consideration." Y Jwk Kemp i ornrer U. S. Secretary of Housing and Urban Development U air I ~t . "Cities In Schools creates environments and relationships where learning can take place. I think the program is absolutely terrific. For those who are unfamiliar with CIS and are looking for a link to get involved in the community and deal with these problems this is the program that I think would be worthy of your attention and support." David Kearns Fortner U.S. Deputy Secretary of Education Former Chaimtan, Xerox Corporation "CIS makes sense to me because it views the education of all our young people as a responsibility all of us must share if we are to be successful. The program uses what each of us can contribute." Andrew Young Fier Mayor of Atlanta I "By providing students with the support services they need, CIS frees up teachers' titre so ' they can concentrate their energies on teaching. It helps to relieve the tremendous burden teachers have had thrust upon them, of being parents, social workers, psychiatrists, health and nutrition professionals, and more, in addition to teaching' Mary Hatwood Futrell S I President, World Confederation of Organizations of the Teaching profession 'The revitalizing and reforrm of American education is an urgent pdoriry. CIS Is playing an Important role in this struggle. Thanks to CIS thousands of young people are receiving the resources they need so they can make the decision to stay In school. The problems they face are not simply scholastic they're frightened, disconnected, hungry, in poor health. It's too much for the school system alone to handle." lidth Geiger president National Education Association "'T'hrough the Cities in Schools program, we now have the people to do the footwork and • find out why that child isn't coming to school on a regular basis, why that child Isn't doing as well as he can. "their sole job is to address these kinds of concerts and deal with the potential dropout. They do it well." Martino Black P.S. 57, New York City 1 . l . vl x. Owl "Each year nearly one mWion students drop out of school, leaving behind their best chance for a bright future, Cities In Schools is a unique dropout prevention program designed to keep at-risk children in school. Working with available community resources, they are committed to stopping this dropout tragedy." President George Bush "When I was elected President in 1976, one of the first things I did was invite [CIS President] Bill Milliken to come up to the White House, because I wanted to introduce i Cities In Schools to other people around the country. Cities In Schools began to grow not because of me, not because of the White House environment, even but because of what It was actually doing: not just talk, not just dreams, not just theory, but an actual working relationship inside the school environment that could transform the lives of children.... The core concept around which progress can be made to bridge the gap between the rich and the poor will be predicated on the concepts of Cities In Schools . , . t one of the finest and most successful programs, and one of the most idealistic and exciting concepts that I have ever seen. I have never yet been to a Cities In Schools program that I didn't leave with tears in my eyes." President Jimmy Carter 1 "Finally, we have found a program that produces results. With a better than 95 percent i success rate since the first program got off the ground in Charlotte five years ago, we are very pleased." # I~ 1 II George A. Kahdy 1 --J Senior Education Advisor to Governor James G. Martin State of North Carolina . "in my thirty years as an administrator, rve never seen anything serve as a catalytic agent as effectively as CIS. les a results-oriented mechanism. In Houston, It has produced results faster than any program we've tried, and we've tried many." { ;a $illy► R. Reagan i Former General Superintendent Houston School District "This is a model program that the nation could learn much from' y "I Ellubeth Dole E President of American Red Cruss National Headquarters err ! r, ~r Former Secretary of Labor y n~ 1 JL 1 t ~`.1G~f I Sy ' k V r ' JACK KEMP July 24, 1991 Dear Friend= I atl writing to strongly endorse the citiea in Schools dropout prevention program one of the most successful youth programs I know of. CIS has only been in existence for about a dozen years, and already they are operating programs in 58 communities, at over 278 educational sites. Their goal is to reach 500,000 at-risk _ young people and their families annually by think they can do itt I feel strongly program. They get results, and have received widespread support from key corporate community as well as from President tandnMrs. Forstmann, Little & Company, Bush and a number of my colleagues in the cabinet. Bill Milliken, CIS President, has been working with troubled and disadvantaged youth for thirty years beginning in Harlem where he spent tan years and established a number of "street academies" for young people who had already dropped out of in bchool. Bill's coma tment to young people his experience this field have contributed to the success of the CIS program. i As President Bush has said, "Every American student deserves an equal place at the starting line. Cities In Schools is about helping to provide children an equal place at that starting 9 line... Therefore, I urge all of you business leaders, educators, parents, human service providers to give your i support to Cities in Schools, and to find out how you can become involved." As we z11 look for ways to help young people stay in school and to give there the beat opportunity for a bright future I hope you will give Cities In Schools your serious consideration. t Thanks for your time and attention to this matter. Vory best wishes, I { Jac Kemp ' cot N. Forstmann N. Milliken NOT "MMO AT 00yp1MM[NT 99PIM!■ ' 1 wt 1 } l' GIVE KIDS A CHOICE AND A CHANCE _ I , I ^ COMMUNITIES IN SCHOOLS- no>~ A Brief history of COAilti'IUNITIES IN SCHOOLS The forerunner of Communities In Schools of Texas is the In Texas, CIS became one of the Governor's Exemplary national program, Cities In Schools. During the1960sand Youth Programsinlate 1984. Atthe time, HoustonClSwas early 1970s staff -who would later form Cities In Schools, the only Texas site. In 1985, funds were appropriated for Inc. (CIS) worked in inner-city areas to develop what w-!re the expansion of CIS to four additional cities: Austin, then called 'street academies" for high school dropouts. Dallas. Ei Paso, and San Antonio. Corpus Christi became Thepurposeof the street academy program wasto offer an operationalin1986foliowedbyPasadena in1987.McAllen, alternative to those young people, especially among the Bridgeport and Northeast Texas became operational in economically disadvantaged. whohaddroppedoutofschool 1959, Beaumont and Waco in 1990, Laredo in 1991 Fort before graduation, kids who were headed for a lifetime of Worth, Temple/Belton, Galveston in 1992 and Killeen, under-employment or unemployment. Kingsville, and New Braunfels in 1993. Texas has l9 cities operating Communities In Schools model program on 177 It appeared that the small, personalized nature of the state funded campuses. Another four cities are in the start. academies and the staffs ability to respond to both educa• up phase. tional and non-educational needs were the ingredients which enabled the program to turn around a significant The Communities In Schools State Office operates as a number of drop-outs. program of the Texas Employment Commission and re• ceives funding under an interagency agreement with the However, it became evident that because the academies Texas Education Agency. The CIS State Office provides were functioning outside of the major education and social trainingandtechnica]sssistancetothecities, administers service institutions, they were not economically viable state funding, seines as liaison to other agencies of state structures for reaching more than a few hundred at-risk ar:d federal government, and provides fiscal and program south at a given time. monitoring. Academy staff believed that the traditional hurman service In 19S9 the 71st Legislature appropriated $2 million dol. a systems werefailingmany at-risk students because ofthe larsto expand the Communities In Schools modelto36new i waythe resources were allocated and coordinated, but they campusesinthethen12existing cities andtoopen four new knew that a parallel system was equally untenable from cities over the biennium In 1991 the 72nd Legislature both a staffing and funding perspective. Staff viewed the appropriated $4.8 million dollars to expand the program to traditional human service systems ineffectiveness as be. 72 additional campuses, to continue funding for the 36 j ing a function of four basic defects: original campuses and to open four new cities over the biennium. In 1993 the 73rd Legislature appropriated $25.6 (1) jack of coordination . comprehensive needs were million for CIS campus and city expansion. By 1995, CIS not met in one place; services were fragmented. %%ill be operstingon 24 4 stata funded campuses In 26 cities. (2) lAck of outreach . services were often scattered across the city, the client sometimes traveled long CIS,inTexas,hasgained theacceptance ofboththestate's distances to receive help. legislative and educational leadership. CIS Is a program (3) J ckofpersonalis_m.sinceeach"client' dealtwtith that works to keep students in school by bringing the many providers", no personal relationships were services they need to the school campus. An independent developed. evaluation conducted during the'92. 93 school year found (4) lick of arrnnntaUIx . providers w•ererarelyheld that CIS Is keeping over 95% of its participants In school. responsible for failure or rewarded for success. Today, industry, education and governmental leaders in The founders of Cities In Schools believed that the c06rdi. Texas, as well as the nation, recognize the need to address nation of services was essential to meeting the needs of St. the problems facing atriskyouth for moral ondeconomic j risk youth, but they reasoned that such a system would reasons. CIShasover 25years ofexperiencenationally and function more effectively in the school setting. The Texas 12 years in Texas dealing %sith the many problems facing I Model einphasices the in-school aspects of the service youth in our communities. With the help of government, .oriel developed by the street academics. business and social service agencies, Communities In Schools is helping community leaders address these criti• I cal problems. Revised 10/93 ~t h ~ < ,5S S Tetras Communities In Schools Model CISIdission: Cis Program Components: Communities In Schools (CIS) is an in-school multi- The components of the CIS Model include: disciplinary approach to decreasing the drop out rate 1. TAASracodemic remediation. In Texas schools by increasing each participants g, individual or group supportive guSdancelcounseling. f chance of being successful in school. CIS promotes 3. Preemployment skills traming7carrer development and facilitates the coordinated delivery of employment counseling. community health and social services on S4 Age . P recur ifenvolrravementls. elementary, middle school and secondary campuses G. Enrichment activities. for young people and their families who live in at- risk situations. CIS Program Guidelines: CIS is a year round program with services based on an CIS State Adminlstmtion: individual assessment of the participant. Communities in Schools has been a program cf the CIS defines 'st•risk' using both the broad criteria found Texas Employment Commission (TEC) since 1984. In H.B. 10100 as M'eli as, specific definitions promulgated by the State Board of Education, and several generally The CIS State Office administers contracts with local accepted definitions of'i isk.' CIS progams; designs and implements a statewide Participants are eligible for CIS on referral by appropriate school district personnel including teachers, training and technical assistance program; czovidea financial and program monitoring for all counselors, principals, mental health staff or nurses. ontracts and works closely with state and local Other appropriate referral sources include parents, the JTPA agencies to ensure service to JTPA i feA a F81.0 grem, other social service agencies or self. participants. During the summer months, programs may be operated ImplernentationottheCISASodelAttheLocal Level on a single campus or sit a central location. Programs may CIS is a partnership of local, state and federal Involve activities such as community services, mentoring ` agencies, the private sector, community-based programs, lire-skills training or psrtlfull time employment f organizations and Texas public schools. or other suitable work experience. Parental Involvement is a major component of all CIS CI9 standards require creation of an independent programs. Parental involvement begins with parental i non-profit 501-(cx9) corporation with a toast Hosed of consent and may include parenting classes. parents IS Directors that represents the ethnic and gender mentors and/or tutors, parentlitudent activities, and diversity of the community, as well at, at least equal other locally appropriate activities. representation of the public an-1 private sectors. The The CIS model envwraea CIS cam uses to employee F, Hoard Is responsible for governance of the the equivalent of two full-time staff p in order to ensue organization including implementation of CIS its dces throughout the school day. Such staff may financial and program standards, focal include a CIS prejact manager Ind a Mond slatf person CIS fundraising efforts, and public relations. The Hoard ffr m any Of ndoncd staff Gomgo ses: X second agendas; Wes the local Executive Director. appropriate loaned corporatelprivete sector persons; appropriate staff assigned by the school district; trained ' The Executive Director establishes a local CIS office, volunteers or college level intsras from appropriate l works with the Board and the school district to select fields. t.. campuses to receive CIS services, and hires staff. access System rue is provided to files and to The Executive Director and Walker staff are al Anlow automated Care immediate Management responsible for implementation of the CIS model, C15 allow both the toed and state offices to do on.-going Togram design and the day to day operations of the evaluation and monitoring of the program. 'r grogram. 1Ii r Now CO Rev. 11.92 Communities In Schools Model Mission: Communities In Schools is an in school multidisciplinary approach to decreasing the drop out rate in Texas schools. ! Communities In Schools promotes and facilitates the coordinated delivery of community social services, as well as health, educational and other support services on elementary, middle school and secondary campuses for"at-rick" youth and their families. ClS Adndnistration: Communities In Schools bas been a program of the Texas Employment Commission since 1984. The Administrator of the Commission appoints a State Director n and mattes appointments as needed to the CIS State Advisory Council, whose memberrhip is made of private sector representatives and the Chairs of each local CIS Board. l The State Director is responsible for promoting and marketing the program to new cities, 1 assisting cities in developing a funding base, training new Directors and approving new CIS campuns. The CIS State Office works closely with state and local JTPA egencies to ensure service to JTPA participants; administers contracts with local CIS programs; designs and implements a state-wide training and technical assistance program and 3 provides financial and program monitoring for all contracts. CTS Objectives: 6. Awareness of health relsted issues. 1. School improve: attendance. , . 8. Academic skills. 7. Graduation rates. 3. Personal/life skills. S. Coordination of social-services for "at- 4.Parental involvement risk" students their familias. S. Pre-employment skills; career development & job skills Implementation of the CIS Modeh CIS is a partnership of local, state and federal agencies, the private sector, community based organizations and Texas public schools. y A CIS City % CIS standards require creation of an independent non-profit corporation--501(cX3) with a local Board of Directors. The Board is responsibla for governance of the organization including im?lementation of CIS Financial and Program Standards, local E fundraising efforts, public relations, etc. The Board hires the local Executive Director. The Executive Director will establish a local CIS office, work with the Board and the ICY School District to select elementaryhecondary campuses to receive CIS services and hire x appropriate staff. The Executive Director and his/her staff are responsible for implementation of the CIS Model and C111 Program Design. Model Objectives: To in.-rease in a statistically significant manner CIS participant's: 1. School attendance. 9, Grade level in basic skills and academic achievement in Math and English. i API . 1 1 Ir 3. Involvement in enrichment activities, such as; field trips, groupJindividual counseling, group activities, health education activities. 4. Parents contact with the school and CIS. b. Making the transition from school to unsubsidized employment, further training or college. 6. Graduation from high school. CIS Program Components: The following are required components of the CIS Model. 1. Tutoring. 2. Individual or group counseling. 3. Pre-employment/career/summer work experience/ employment c, nseling. 4. Agency referrals. b. Parental involvement. 8. Enrichment activities. CIS Operational Guidelines: (see Program Design) CIS operates as a 12 month program. Students must be enrolled in school on a full time basis. Case management practices require that CIS services are based on an individual assessment of the participant. Services include include tutoring, individual and group counseling, enrichment activities, pre-employmentlvocational skills programs, career/Job counseling and referral to appropriate social service agencies as needed. ` Completed CISIMIS enroll mentJassees mentlservices forms are required for each "at-risk" student enrolled. CIS defines "enrolled" as maintaining an cpenlactive case file on the participant and use of case-management practices for the delivery of services. CIS defines"at-risk" using both the broad criteria found in H.B. 1010 , specific definitions promulgated by the State Board of Education, as well as, several generally accepted definitions of 'a£ritk". Parental involvement is a major component of all CIS programs. Parental involvement includes the required "Parental Consent Form"may include parenting classes, parents as mentors and/or tutors and parentletudent activities or other locally appropriate activities. I Each campus must have two full-time staff in order to insure services throughout d {p the school day. Staff should include a CIS project manage;,and the equivalent of e second t professional staff person, from any of the following categories; a second CIS staff person; repositioned staff from a social service agencies; appropriate leaned corporate/private Y sector persons; appropriate staff assigned by the school district or college-level interns in an appropriate field. i During summer months programs may be operated on a single campus or at a central location. Summer programs may be operated as enrichment progravs,andlor offering academic remed;ation, and can involve activities such as community services, mentor programs and life-skills training. On the secondary level, students may be I employed through the Summer Youth Employment Program or other suitable work experience. Participants are eligible for CIS on referral by appropriate school district C pertonnt' including teachers, counselors, principals, mental heeltn staff or nurses. Other appropriate referrals include parents, the JTPA program, or other social service agencies. Each local CIS program shall to the extent possible initiate an agreement with the local JTPA Service Delivery Areat to encourage referrals/co-enrollments with the local t' JTPA program to insure in-school services to JTPA participants. CIS considers itself a partner with the JTPA system in providing services to "at-risk" students. .N . 1 / r c ` I N . IUIUUWUYIWIWIUlGI COMMUNITIES IN Funding SCHOOLS CIS State Office is funded with Federal JTPA funds through an interagency con- tract between the Texas Department of Background Commerce and TEC. CIS began in 1979 In Houston. It quickly Each of the twelve local CIS Boards of demonstrated results in helping Stu. Directors raise public and private funds dents who are high dropout risks stay In to support thelr own program. Public J school. In 1984 IS became a statewide funding sources are: JTPA ILA, LIB and U model program expanding to Dallas, 123 funds secured through focal Private San Antonio, EI Paso and Austin in 1985. Industry Councils, Criminal Justice Divi- Today there are twelve cities participat. Sion of the Governor's Office, Depart. ing in the program with plat s to add ment of Human Services and the rode- o fuur more cities during the next bienni- funding pendent school districts. Private um contributors include but are not limited to: Southwestern Bell Telephone Com- r Each one of the twelve CIS cities oper. pany, Tenneco, IBM, Exxon, Meadows t r ate as a separate 501(c)(3) status organs- Foundation, Levi Strauss, Fondren 2ation with a governing board com- Foundation and United way. j r /1 posed of business, agency, school and V J community leaders. The driving philoso- Per pupil cost state-wide In 1988-1989 phy behind each program is that servio- was $350. Siudenk service cost is con- es to in-school at-risk youth can be best twined by the use of repositioned staff t~ provided by bringing professional social (outstationed personnel) from several service staff and volunteers from busi• agencies such as TEC (Wagner-Peyser ness and the community directly into 7(b)), Department of Human Services, the school. Texas Youth Commission, as well as the v •e independent school districts, IBM, and ! W Objectives: Southwestern Bell Telephone. Q Improve school attendance The 71st Mature recognized the suc- cess of the IS program by passing 0 Improve self esteem ar i job skills S.B. 367 which mandated expansion of CAS. Under S.B. 367, CIS will expand to o Encourage parental involvement 36 new campuses In the 12 existing cities and four new counties. The expansion o Reduce disruptive to juvenile justice system over the next biennium will be funded and dtsNptiY! duuoom behavior by $1 million in TWA funds and $1 mil- o Improve academic achievement lion from Ceneral Revenue funds. Results of Program year 9/88 • 6189 For additional information contact: Elementary Students Served Susan Hoppkins, State Director Secondary Students Served 9128 Communities In Schools O Retention 4Stayed In School) g;% Texas Employment Comm6jon Recidivism frojuve-ule justice System) SSG Room 324T, TEC Building, Pre-Employment iraWng 15500 Austin, Texas 78778-0001 Student job Pta,.vatent 378 512-463-0125 i I i nulwuaru+nulnlGn t .aP 6 1 1 C 't J 'r 1 Communities In Schools PlanneelProgram Services Participant Flow Chart Academic FxAcbment~ Short/long-term tutoriAsseumenUPlan in reading, mathematics Update and other subjects, as necessary, TARS ongoing Services tutoring CounJSupport. Guid Reevsluatioo of services Individual, group and j If Appropriate family counseling, Crisis Referral intervention, re f errals to Social & rvices Agencies Assign CIS Casemanager Health Health education inform teachers, workshopslfain, medical Ekdt From Program students, and parents of referrals participant status Mdnstreamed Employment Career aaareness Graduation activities, Presmploy Referred to so Aber meat training, Summer agency Outooavs and Exit Referral Assessm entJ Csse Sta[fie~ employment, Parbtime Cedes poalbd lndividasllsed Plan Personnel Involved: employment. as Transfer to another Student Referred available school by, C19 Casemaeagar Project Director tomplats assessment School Counselor Enrichment Achieved program bead on Information Teaches Educational and calla School eacher dmin , Repositioned Stsil eventalworkshopOneld pals T cis or school Student Family Service trips and incentive Lost interest Counselor Teaches CCoordinator i manager recreational events Parent Parent Dropout Student 8d,ool Records Parent Involvement - Field trips, family Noncooperstion of I napproprists counseling, xorkslwpgl parent 1 Referral enrichment events, l Refer student to parent eonferenoea, Expulsion from school i approost outside adult education, parent '"d volunteer s Internal Monitoring and Evaluudon (ongoing) program Compliance according to contract CISCMS Design and Implementation External audit and Monitoring _ 1011IT3 y k. a it Jr r f' , Felt ~ ;tx t Y ro!Rr~ r f Rirflia4 tn'Y f PROGRAM DESIGN EDUCATION SERVICES PUBLIC E ASSISTANCE f RX1T FOLLOWUP PRIVATE ASSISTANCE PARENTAL INVOLVEMENT COUNSELIIr'O i FERRAL TO CIS ASSESSMENT INDIVIDUALIZED STUDENT/FAMILY M"TH S udents ncreferred by: Counselor requests PLAN SERVICES informstlon forms from: EMPLOWENP reacher Teachers TRAINING ounselor Parents TEAM STAFFING tudent Student arent obstion Officer Project bufteger ; JOB Counselor PLACEMENT Caseworker Employment 9pesta Repaitionea8ta[f bmCHMICNT CT MIES URT CIS REFERRAL ADVOCACY TO APPROPRIATE AGENCY CRISIS i RVENTION PARENTAL INVOLVEFIBNP r" INTAKE IN-SCHOOI. EMT SERVICES SERVICES SERVICES i~ ` ,yak e C 41 'G Y.i. r• i 1 ' e r' INDEPENDENT SCHOOL DISTRICTS with COMMUNITIES IN SCHOOLS PROGRAMS (rev 2/93) I CITY SCHOOL DISTRICT $CIS ST'UDENT13 (3) Austin Austin, Hays, and Wimberley ISDs 2021 (1) Baytown Baytown ISD Startup (1) Beaumont Beaumont LSD 246 (1) Brazoria Co. Brazosport ISD Start-up (1) Bridgeport Clear Creek ISD 160 (1) Corpus Christi Corpus Christi ISD 676 i ti! (3) Dallas Dallas, Garland, and Grand Prairie ISDs 1339 (3) El Ps so El Paso, 3ocorro, Yeletta 1SDs 2395 ' (1) Ft, Worth Ft Werth ISD 0 (1) Galveston Galveston ISD Operational i G (2) Houston Houston and Spring Branch ISDs 10,235 (1) Killeen Killeen ISD Startup (1) Kingsville MngsvillelSD Startup (2) Laredo Laredo and United ISDs. 364 (1) McAllen McAllen ISD 536 j , (7) ML Pleasant Chapel Hill, Daingerfield•Lone Star 379 { Mt. Pleasant, Pewitt, Pittsburg, Harts Bluff, ] Winfield ISDs (1) New Braunfels New Braunfels ISD Startup (1) Pasadena Pasadena ISD 1429 (1) Port Arthur Port Arthur Startup (4) San Antonio Edgewood, JArlandaie, San Antonio 2022 I South San Antonio ISDs i (2) TemplelSelum Belton and Temple )SDs Operational i (1) Waco Waco ISD 359 u ,y r I i 40ISDa $Total Number of Case Management Students 22,211 Other C13 Students 42,760 TOTAL NUMBER OF STUDENT'S SERVED IN 19MI: 42,760 jA', , • These figures are the At•A-Glance Sept-August 92 Peport 4- r'' r COMMUNITIES IN SCHOOLS • STATE OFFICE Rcv.05/26 84 TEC Bldg., 1117 Trinity St., Room 526T, Austin, TX 78701 Susan Hopkins Mimi Purnell Cecilia Rivera Debbie La Count/ Charles Sanders/ State Director State Coordinator TralnlogCoord. Nellie Reyes Cheryl Bernstein for Resource Devel. for Program 61111463-0341 Program Evaluators Fiscal Monitors Coordination Operations 6111483-0413 6IY493.04S ' 611/463.1680 5111476.1156 CIS PROGRAM/COUNTY EXECUTIVE DIRECTOR BOARD CHAIR SCHOOL D'sS^-ICT (S) Austin Don Loving Maureen Britton Austin ISO Trav"ays/W(lliamson 2211 South IH-35 Education Consultant Hays CISD Forum Bldg, Suite 201 1404 Preston Taylor ISO Ph: SIV462.1771 Austin, TX 78741-3842 Austin, TX 78703 Wimberley ISO Fax: 5121462-0825 812/320-0357 895 Baytown Janet Stansbury Steve Musgraves Goose Creek ISO Harris Goose Creek ISO 7830 Pecan Forrest Lane ' 4026 Decker Dr. Baytown, TX 77521 r Ph: 7131420-4421 Baytown, TX 77521 7131421.2671 Fax: 713142OA447 f I 1 1 Brazoria County Rose Ramos George Garcia Brazos port ISO Brazoria 129 W. 2nd Street Mgr. Engineering Svcs. f Freeport, TX 77541 SWBT i Ph: 409/'239-3842 201 Anyway i Fax: 409/233.3724 Lake Jackson, TX 77566 409/ Y Beaumont Virginla Broussard Charles Turco Beaumont ISO r Jefferson 3120 Fannin St. Lamar University Suite 114 & 116 PO Box 11136 Ph' 4093832.1148 PO Box 20164 Beaumont, TX 77704 Fax: 409/842.1374 Beaumont, TX 77720-0164 40UM-8439 1/94 Bridgeport Dr. Huey Barnett Jack Creden Clear Creek ISO Harris PO Box 580096 Creden & Associates Houston, TX 77258.0098 2437 Bay Area Blvd. I Ph! 713/486-11698 Suite 178 Fax: 713/488.0405 Houst4n,7X 77088 7131480.6335 L94 Corpus Chs$ali VeronicaTrevlno Sylvia A. Whitmore Cor us Christi ISO Nueas Wynn Seale Elem P ` Corpus Christi Not] Bank I IE 1707 Ayers PO Box 301 j Ph: 512/886.9364 PO Bat 331203 Carpus Christi, TX 78403 / Fax: 51206.9808 Corpus Christi, TX 78404 812/881.6780 9193 j Dallas Sandra Chavarrla Robert T. Rork Dallas ISO Dallas 2804 Swiss Consumer Bnkg. Exec. NCNB Garland ISO $ Dallas, TX 75204 P.O. Box 831000 Grand Prairie ISO Ph' 2141827.0955 Dallas, TX 78292.1000 McKinney ISO Fan. 21027.2198 214/508-2616 11194 Richardson Carrollion/Farmers Branch Denton Ursula Jacobs Judge Darlene A. Whitten Denton ISO Denton PO Box 60564 2145 Woodb rook ? Denton, TX 71206 Denton, TX 762M Ph' 817048-3224 8l7/380.5799(beeper) (817)898.5870 Fax: 817/6483478 El Paso ` Robert Shaw Dan Kteiger El Paso ISO El Pau 10767 Gate%~ay West, Ste 605 KTSAI Ysletta ISO El Peso, TX 79935 601 N. Oregon Socorro ISO Ph: 915/593-7318 PO Box 371395 F-1 Paso, TX 79902 San Elizario iSD Fax 9151590.5351 El Peso, TX 79937 915,523-5421 993 ! xr,: L7. G.l r~ trf i 1 L w , (K iuV'i 'i CO,NIMUh7T1ES IN SCHOOLS . STATE OFFICE Rev.05/26194 TEC Bldg., 1117 Trinity St., Room S26T, Austin, TX 78701 Susan Hopkins Mimi Purnell CecWa Rivers Debbie La CounU Charles Sanders/ State Director State Coordinator Training Coord. Nellie Reyes Cheryl Bernstein ror Resource Devel. for Program 512/463-5321 Program Evaluators Fiscal Monitors Coordination Operations 512/443-0425 3141463-0445 I atm455•t6eo aiv47a•145e CIS PROGRAM/COUNTY EXECUTIVE DIRECTOR BOARD CHAIR 6CHOOLDISTRICT (S) Austin Dan Loving Maureen Britton Austin ISD Travis/Hays/Williamson 2211 South IH•35 Edxation Consultant Hays CISD Forum Bldg, Suite 201 1404 Preston Taylor ISD Ph: $12/462.1771 Austin, TX 78741.384: Austin, TX 78703 Wimberley ISO Fax: 312/462-0825 6121320-0357 8195 Baytown Janet Stansbury Steve Musgraver Goose Creek ISO Harris Goose Creek ISD 7830 Pecan Forrest Lane 4026 Decker Dr. Baytown, TX 77521 Ph: 713/420-4421 Baytown, TX 77521 713/421-2671 Fax: 713/420-4447 Braxorla County Rose Ramos George Garcia Brozosport 1ST) Brazoria 129 W. 2nd Street Algr. Engineering Svcs. Freeport, TX 77541 SWBT Ph: 4COM9-3842 201 Anyway Fax: :09/233.3724 Lake Jackson, TX 77566 4091 s , Beaumont Virginia Broussard Cbsrles Turco Beaumo•at ISD Jefferson 3120 Fannin SL Lamar University Suite 114 & 116 PO Box 11136 Ph: 409/832.1146 PO Box 20164 Beaumont, TX 77704 f. Fax: 409/842.1374 Beaumont, TX 77720-0164 409/880-8439 U94 Bridgeport Dr. Huey Barnett Jack Creden Clear Creek ISO Harris PO Box 580096 Creden & Associates i Houston. TX 77258-0096 2437 Bay Area Blvd. Ph: 7131466.6695 Suite 178 { Fax: 713/486-0405 Houston, TX 77058 713/480.6335 1/94 i Corpus Christi Veronica Trevino Sylvia A. Whitmore Corpus Christi ISD Nucces Wynn Seale Elem Corpus Christi Not] Bank 1707 Ayers PO Box 301 Ph: 312/886.9364 PO Box 331203 Corpus Christi, TX 78403 Fax: 312/888 9805 Corpus Christi, TX 78404 8121881.5780 953 Visual Sandra Chavarria Robert T. Rork Dallas ISD Dallas 2804 Swiss Consumer Bnkg. Exec NCNB Garland ISD Dallas, TX 75204 P.O. Box 831000 Grand Prairie ISO Ph: 214/827.0955 Dallas, TX 78282.1000 McKinney ISO Fax: 214/827.2198 214/508.26:6 11/94 Richsrdson Carrollton/Farmers Branch Denton Ursula Jacobs Judge Darlene A. Whitten Denton ISD Denton PO Box 50554 2145 Woodbrock Denton, TX 76206 Denton, TX 76205 Ph: 817648-3224 817/380-5799 (beeper) (817)898.5870 Fax: 617/648-3478 El Paso Robert Shaw Dan Kreiger El Paso ISO El Paso 10767 Gateway West. Ste 695 KTS! % Ysletta ISD El Paso, TX 79935 601 N. Oregon Socorro ISD Ph: 9151593.7318 PO Box 371395 El Do! o, TX 79902 San Eiirario I4D Fax: 9151690.5451 El Paso, TX 79937 915 523.5421 993 F 1 01 , t CIS PROGRAM/COUNTY EXECUTIVE DIRECTOR BOARD CHAIR SCHOOL DISTRICT (S) FR Worth Mks Steele Una Bailey Fort Worth Tarrant 301 W. 13th Street 6704 Blue Meadow Room 250 Ft. Worth, TX 76132 Ph: 817!338-4840 Ft. Worth, TX 76102 817/292-0734 "S Fax: 817/338.4853 Galveston Benny Jeffries Me. Coral Beach Galveston ISD Galveston 1914 Sealy 77650 13115 John Reynolds Road PO Box 2073 GalvestoN TX 77554 Ph: 409768.97369737 Cslveston,TX 775M 4091737.4334 Fax: 409766-5106 Houston Cynthia Briggs Bob Gower Houston ISD 3 Hernia 1100 Milani, Suite 9540 Pres. Lyondell Petrochemical Spring Breath ISD Houston TX 77002 P.O. Box 3646 Alief ISD Ph: 713/654.1615 Houston, TX 77253.7309 Fax: 713/655.1302 7131652.7309 7/94 c Killeen Robin UallerabeU TBA Killeen ISD Bell 1003 Medical Drive ! Suite C F Ph: 817554.2132 Killeen, TX 76541 Fax: 817554.2723 Voice Mail: 817/554.2723 r, } Kingsville ,IBA Joe Hern K(nQev911e ISD Kleberg PO Box 871 SOS South loth I KingsvilleTX 76364 Kngsville,1% 78361 Ph: 6121592.3387 512/595-0595 Fax: 612/5954805 Laredo Larry Plolkln Tina Trevino Laredo ISD Webb c/o Laredo Community 1006 L Hillside United ISD College Laredo, TX 78041 Ph: 2101191.2199 West End Washington Fax: 210725.6824 Laredo, TX 78040 s McAllen Gus Kennedy David Salinas McAllen ISD Hidalgo 200 S. 10th Intmtl. Bank orCommerce Neuhaus Tower, Suite 400 PO Box 679 Ph: 210A630-0016 McAllen, TX 78501 McAllen, TX 78501 Fax: 210/630.0019 2101686.0263 693 New Braunfels Diane Fanning Tim Tippit New Braunfels ISD Coma] Greater New Braunrels CIS Southwestern Bell Tefepbone Coral ISD 430 W. Mill St. 210 E- Sari Antonlo Ph: 210420.5200 New Braunfels, TX 78130 New Braunfels, TX 78130 Fax: 210/620-9005 2101625 6083 i NerrtheaetTesaa Dr, Judy Traylor Dr, Susan McBride Mount Pleasant ISD Cam0forrislTitue P.O. Box 1307 VP Iaatructional Srva. DaingerReld•Lone Star ISD 1 Mt. Pleasant, TX 75456 N.E. Texas Comm. College Pewitt ISD P.O. Box 1307 Pittsburg ISD ij Ph: 903/572.1911 Fix: 903/572.6712 Mt. Pleasant, 7 X 75455 Winfield ISD 214/572.1911 12193 Chapel Hill ISD Harts Bluff ISD t ' Pasadena Cathy Schrader Lonnie Cox PesadenelSD Harris 1516Cherrybrook Customer Snc.Bupennsor Pasadena, TX 77502 Lubrirol Petroleum Chemical Ph: 713!920.8515 PO Box 153 1i Fax, 713,920-4657 Deer PeA, TX 7 7536 fX ' i 1 Y y'i ' IrM4H:~ F%: ROORA1WCOl7N i Y EXECITPIVE DIRECTOR BOARD CHAIR SCHOOL DISTRICT (S) Sue Parsley Port Arthur 1SD rthur Phyllis Charles Startnterpr(se rk PO Box 1302 munlt Relations port Arthur, TX 17641.1392 Coord.Com Y PO Boil 12 Rm 346 Port Arthur, TX 77641 409/882•1414 Fa:: 4091982.1618 (409) 989.70151(fax) 9894774 Lindsey Edgewood ISD SanAntonlo Stan Thomas Dist. Externd,Affein IlarisndalelSD 9123 ! orene South San Antonio !SO Bazar P.O. Box 791049 Southwestern Bell San Antonio ISD Fa San Antonio, TX 18279.1049 1010 N. St. Mary's St 2101349.9094 Room 1319 SouthwestlSD Fax 4101340.5549 San Antonio, TX 78215 X94 210222-6076 Y 1 Don Wright Belton ISD BemplelBelton Ada Beth Finch Cable Vision Temple ISD 695 T eU em Box 15 North 3rd. Temple, TX X 76503.0695 Temple, TX 76503 61?/178.6181 11193 Ph: 81?1773-2993 Fax: 817873-1786 Waco !SD Catherine Jordan Dwight MCHenrie Waco McLennan Crnty Youth Cotlab Waco Tribune Herald McLennan 4601 North I9th Street 900 Franklin Ave. , Waco, TX 76708 Waco, 77( 76701 &93 1 Ph: 817853-6002 617175?5761 Fax: 817/753.4418 i e, i ~r 1! r 14' y1111 I! ~ l➢ 1''1 •{~i Y Fi j T F i s r Statistics on Dropouts Nationally, almost 600,000 young people leave school each year. Texas ranks 44th in the nation for high school completion rates. According to a 1991 report by the Texas Education Agency (TEA) * 70,753 students dropped out of Texas schools in 1989-90. r -A 1986 Texas Deportment of Commerce study, estimated that dropouts cost the state of Texas 17.1 BILLIbX in lost fax revenue, increased coots of welfare, incarceration, unemployment insurance, and adult training and education. More th 74% of Texas prison inmates are high-school dropouts, and More than 90% of pregnant teens will drop k out and soon show up on the welfare rolls. ry; (q off We Need A Literate Work Force Business and community involvement in education is spurred on, in part, by repeated accounts of work force skill deficiencies. Two examples are: Motorola, Inc. estimates that one-half of its,work force needs remedial work to attain fifth-grade skill levels in niath and seventh-grade skills In Englishl s Southwestern Bell had to process 15,000 application forms just to come up with a 5,700 applicants for its hiring test; of . these, only 800 managed to pass the entry level exam: Ir i~ L ' y Today's Employers: expect employees to have a good knowledge of a wide range of skills rather than a narrow are of expertise. Today's employers want employees to have... 1. The Ability to Learn; 2e Listening and Oral Communication skills; k . j S: Competeneein Reading,.Writinand r Computation; • i 4. Adaptability Through Creative Thinking f and Problem Solving; J 5, Organizational Effectiveness & E Leadership; 8. Personal Management; and lastly 7a . Gtoup Effectiveness ' Can a school dropout compete in today's workforce? &.t; AmeAoan aodety fat Trafitn j and Development laid U.tt, of labor, Zwpla3inmt and TraWn AdwUstratim. 1988 I, J r 11~ - 5 C ~ 1 I Education, Earnings and CIS 'Less than 4 years of high school $16,606 04 years of high school $190844 •1.3 years of college/vocational school $23,154 '4 or more years of college $33,433 What Lifestyle Will A School Droyout r Be Able To Afford? ' - Housing/Apt• $375 r: TranapOrtatiori $260. ' Food _ $200 Entertalnmen! $190 i Clothing'.' $100 ~ Miecellauaous • ` •medtcal insmance doctor visits 60 *car insurance $100 $awlities/telephone $ 60 •persor.al hygiene/cosmetics $ 050 *savings $100 Taws $281 -V ALMONTHLY EXPENSESO 094 so do 664 6404#0 solids $10685 ANNUAL EXPENSES, so did pooss esso#4 is P94 so bad $20,220 HOURLY WAGE REQUMED $ 9.72 How many school dropouts will earn i $9.75 an hour without work experience or a skill of some kind? Bour+ces'BW Occupational Outlook quarterly pall 1887 y, A4, • t A 1111111111 2111111,11111111i 11,11; 111111 I'M. 1223 Texas CIS Evaluation 93% of the students completed the academic year; I 95 % of the seniors graduated; 84%. of the students were promoted, ,I i . 75 % of the students referred to CIS for delinquent acts did not recidivate• and I ~ i On avera a absenteeism was 4 3 reduced % Group, Inc. April 1993 Publishers Resource %t 1 Texas Dropout- Population Total Enrolled Total Percent 7-12th Dropouts . DroRouts White 703,813 189922 35.1% Afro Amer. 192,504 99318 17.3% Hispanic 4449246 249728 45.8% 'Asian 299604 835 1.5 /o Native-Amer. 2 x471 162 03% I it 1 TOTALS 193729638. 13,965 1004,0% r (Report on 1990.91 Public School Dropouts, June 1992) s, t' S ; ry. r a ' r I ~ f' Communities in schools Intervention Costs A►vera a -.Statewide '-.Cost . Served r, r~ per SWdeht" f : r 1992 S a Aug 4 '$242.00 (Data from CIS At-A-Glance Report 1992, Austin, Texas) Ell f Y~ . u: k, I tr MENNEN t x I t By, 1996, Texas wiH . ♦ have spent $2 billion to' build correctional facilities; ♦ have more than double the number of cells from' 55,000 to 128,000; hire more than 10,000 prison,g s and peace officers (e out every 10 new state"'employAe in the neat.'2 years. will And work in ,the crimnl~ justice system); r ♦ have the largest substanceabuse program in the world with 12,000 beds: ♦ By the end of the centurq, Texas is likely to have :the largest population. under the control of the criminal t justice system of any. Western `democracy! ♦ One out every 21 adult Tezans will, be in the systemt Austin American Statesmen art'iclo"'whiten by Lt. Gov, Bob Bullock, Oei. 12,1993 { t 1 - ,e =tam .TIC Incarceration Costs -tig n Costs 44.00 er day) Qstf- Food Medical Attention/Medicine Clothing Vocational Training Education Entertainment Prison Staff Annual. Operations Cost For 1. Inmate $1.81060 Averse Inmate Tenure - . ' 'I Teat-9 on, a $44 per: day;` , .$279940': i cludeit The Following Costs Arfest costs., Prosecution costs Jail time costs Family going on AFDC Food Stamps T6TAL FOR A 1. .9 YEAR STAY WICEEDS $8000001 i Interviews with Jim Fisenburg, Planner, Texas Criminal Justice Policy Council; Cerl Bobbins, Project Rio, Texas Employment Commission a .M1 E 444 G 'w Y y ' I i cis Communities In Schools, Denton County BOARD OF DIRECTORS EXECUTIVE DIRECTOR s 1 sacra J PROGRAM COORDINATOR Project Manager Project Manager Project Manager MIDDLE SENIOR./ MIDDLE Repositioned Staff Repositioned Staff I F Repositioned Staff Volunteers j Volunteers Volunteers I 1e.'. s 'i 1 + I~ , t Y . , a North e Communities Trans o Y Dropout Prevention News 0 0 1 p Program Available at NISD The new school year should chooi s experience a smooth beginning sinx most routes will stay In Texas, almost 150 young people quit school each day. But not all basically the same as they were dropouts want to be dropouts. That is where COMMUNITIES IN SCHOOLS at the end of school last Mey. comes in. A local, nonxofit organization dedicated to reducing the dropout The routes in Trophy Club will rate, CIS offers academic and social counseling to at•risk students and their be numbered from 601-605 for the 1994-95 school year, but the families. bus stops will stay the same. Communities in Sclniols began as s Cities in Schools project in Houston, If your child wiil be ri ding a Texas in 1979. Schools and the private sector came together to address the rchool bus to and from school growing problem of school rich day, please snake every Wort to let the student ride the dropouts by establishing a local bus the first few days of school • CIS organization. In 1984, CIS at lust in the afternoon. This became a Governors Exemrlary Family will assist the drivers in deter- Youth program, receiving funding mini,,, the number of students and staff to expand the program to that will be riding their bus every day in order to plan and execute new cities. Today CIS operates in their routes in aconsistent 23 Texas cities. Each ckylcounty MnMr. operates as a non-profit organiza- uni The first day your child rides tion with its own private/public (Nl) t he bus, the driver will be able to sector board. tell the sttdent where they will be C1S is f execs' largest drop out picked up :m the morning and the approximate time.lf you have prevention program, saving over any questiass conccmmg tlx bus 100,000 students in the 1992.93 routes, please call the 7ranspor- school year. CIS brings commu- tation Office et 648.3565 or metro (617)430.0036, x248. Wily resources into the schools where students receive job couns6ng, drug and I j alcohol use prevention programs, counseling, tutoring, parent involvemcnt and -J mentors. 'Meet the Teacher Night' The philosophy for CIS is personalism, accountability and coordination. Roanoke Elementary The result is a caring, safe environment meeting non-scholastic needs, and When: August 11 improving academic performance and graduation prospects for young pwple Where: Roanoke Elementary in grades l through 12. Why: To mat your child's It will take business, education and communities working together to make teacher for the 1994.95 school a difference for children in our schools today. B,inging these Stoups togrtl:cr year, rill out forms, drop off provides a better future for our youth. It often has been said that the quality of supplies, have fun! the future is directly related to the education of today's children. What to bring: Appropriate Northwest 1SD is proud to be a part of this dropout prevention program supplies for you child's class, through its participation with the- Denton County CIS. Ursula Jacobs, Execu- j pen or pencil for compicting forms, your best unile. (Supply tive Director for Denton County CIS, is currently working with Northwest lists were included in the report Middle School staff members to plan for the 1994.95 school year. Ms. Jacobs card envelope and in this news- rays sate looks forward to working with parents and community members to letter. Most stores in the address student needs. If you have any questions about the program and are h oanoke, Grape' area will locking for an opportunity to get involved, please calf the CIS office at SPY P~ (ri 17)648.3224. Page 6 i o i. -