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04-18-1995
• w s i e CITY COUNCIL AGENDA PACKET 4-18-95 I t e o • • s AQMM~A No.~~ A~dalfEm__ AGENDA DA j- CITY OF DENTON CITY COUNCIL } C April 18, 1995 1 0T 7-j { Closed Meeting of the City of Denton city counci] on Tuesday, April ' 18, 1995 at 5:15 p.m, in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas, at which the following items will be considered: NOTE: THE CITY COUNCIL RESERVES THF. RIGHT TO ADJOURN INTO CLOSED MEETING AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY PERMISSIBLE. 1, Closed Meeting: 5:15 p.m, A. Legal Matters Under TEX. GOVT CODE Sec, 551.071 1. Consider settlement in Sor, et al. v City. 2. Consider action in Brentzel e.t_, al. v. City. 3. Consider action in Ervin_v City, B. Real Estate Under TEX. GOVT CODE Sec. 551.071 1. Discussion regarding acquisition of property for expansion of city's landfill. C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.014 1• Discuss City Attorney final)dts and consider offer of employment. Work Session of the City of Denton City Council on Tuesday, April 18, 1995 at 6:On p.m. in the City Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: NOTE: A Work Session is used to explore matters of interest to one or more City Council Members or the City Manager for the purpose of giving staff direction into whether or not such matters • should be placed on a future regular or special meeting of the Council for citizen input, City Council deliberation and formal City action. At a work session, the City Council generally receives informal and preliminary reports and information from City staff, officials, members of City committees, and tho individual or organization proposing council action, if invited bi City Council or City Manager to participate in the session. Participation by ® individuals and members of organizations invited to speak ceases • • when the Mayor announces the session is being closed to public input. Although Work sessions are public meetings, and citizens have a legal right to attend, they are not public hearings, so citizens are not allowed to participate in the session unless jj • • b Agendalt City of Denton City Council Agenda Dille- - April 18, 1995 Page 2 invited to do so by the Mayor. Any citizen may supply to the City Council, prior to the beginning of the session, a written report regarding the citizen's opinion on the matter being explored. Should the Council direct the matter be placed on a regular meeting agenda, the staff will generally prepare a final report defining the proposed action, which will be made available to all citizens prior to the regular meeting at which citizen input is sought. The purpose of this procedure is to allow citizens attending the regular meeting the opportunity to hear the views of their fellow citizens without having to attend two meetings. 6:00 p.m. 1. Receive a presentation and hold a discussion on the 1995 Community Development Advisory Committee recommendations. 2. "ceive a presentation and hold a discussion on the 1995 Human Services committee recommendations. 3. Hold a discussion and give staff direction regarding the City's Consolidated Plan and Community Development Priorities. Regular Meeting of the City of Denton City Council on Tuesday, April 18, 1995 at 7:00 p.m. in the Council chambers of city Hall, 215 E, McKinney, Denton, Texas at which the following items will be considered: 7:00 p.m. 1. Pledge of Allegiance 2. Public Hearings A, hold a public hearing on the City of Denton's Consolidated Plan for housing and community development. • 3. Consider a variance to perimeter street improvements standards [Sec. 34-114 (5)] and underground drainage requirements [Sec. 34-124 (f) (3)) of the subdivision and Land Development Regulations, for the proposed Gregory and Kathleen Pollock Addition, The Addition is approximately 14.2 acres, located near the southwest corner of Teasley Lane (F.M. 2181) and ' ® Leatherwood Lane. (The Planning and Zoning Commission recommends approval,) • • • as • AW*Ne F _ Agendaltem City of Denton City Council Agenda April is, 1995 fkt8- Pdge 3 D~3 4. Consent Agenda Each of these items is recommended by the staff and approval thereof will be strictly on the basis of the Staff recommendations. dApproval of to the Consent each Agenda authorizes accordance City with Manager the or Staff recommendations. The City Council has received background i these nformation and has had an opportunity to raise questions regarding prior to consideration. Listed below are bids and purchase orders to be approved for payment under the ordinance section of the agenda. Detailed back- up information is attached to the ordinances (Agenda items 5.A, 5•B). This listing is provided on the consent Agenda to allow council Members to discuss or withdraw an item prior to approval of the Consent Agenda. Upon the receipt of a "request to speak" form from a citizen regarding an item on the Consent Agenda, the item shall be removed and be considered before approval of the Consent Agenda. A. Bide and Purchase orders: 1. Bid W E3 - Wood Utility Poles 2. RFSP ,#'1742 - Long Range Information Services Plan B. Tax Refunds 1. Banc One Mortgage Corporation - $894,69 f 5. Consent Agenda Ordinances A. Consider adoption of an ordinance accepting competitive bids and awarding a contract for purchase of materials, equipment, supplies or services. (4.A.1. - Bid #'1753) ~ B. Consider adoption of an ordinance accepting a competitive sealed proposal and awarding a contract for the purchase of materials, equipment, supplies or services. (4.A.2, - RFSP #1742) e. ordinances A. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements. (Bid 01748) , b • ~ f B. consider adoption of an ordinance prohibiting the parking of vehicles on certain portions of Hann Street, (The Traffic Safety Commission recommends approval.) i jj~ • GJ • ppantl~llem City of Denton City Council Agenda April 18, 1995 Page 4 C^ 1 40 ~ C. Consider adoption of an ordinance prohibiting the parking of vehicles on certain portions of Fouts Street. (The Traffic Safety Commission recommends approval.) D. Consider adoption of an ordinance designating and establishing school safety speed zones; and reducing the maximum prima facie speed limit for said school safety speed zones to twenty miles per hour during certain hours at Frank Borman, Newton Rayzor, Ginnings, Woodrow Wilson, Hodge, Tomas Rivera, Robert E. Lee, McNair, Sam Houston, Evers, Sullivan Keller, Fred Moore Learning Center, Strickland Middle School, Calhoun Middle School, Billy Ryan High School, Denton High School, Selwyn, and Liberty Christian Schools. (The Traffic Safety Commission recommends approval.) E. Consider adoption of an ordinance authorizing the Mayor to execute an agreement between the City of Denton and the Texas Department of Transportation for bridge replacement and rehabilitation. (Mayhill Road at Cooper Creek) F. Consider adoption of an ordinance abandoning and vacating a 12 foot public utility easement located on Lot 2-B of the B.U.C., Inc. Subdivision. (The Planning and Zoning commission recommends approval, 5-0.) 7. Resolutions A. Consider approval of a resolution authorizing the Mayor to solicit from the public, sealed bids on property located at 1128 E. Hickory and to consent to the sale of said property to the highest bidder even if the bid tendered is less than the market value of the property specified in the judgement of foreclosure or the total amount of the judgement against the property, and to execute any quitclaim deeds iiecessary to convey the property upon sale. B. Consider approval of a resolution consenting to the sale of property located on the west side of I-35 approximately 1,300 feet north of where Rector Road , crosses I-35, struck off to Sanger Independent School • 6 District in trust for the payment of delinquent property taxes, accrued penalty and interest, and costs for the total purchase price of $27,925.44; and authorizing the Mayor to execute a quitclaim deed to Sanger Independent School District evidencing said consent. i • 0 1 c> • Agandalto~ City of Denton City Council Agenda Ihle_ L_._.f..Q..__..:_ J April 18, 1995 Page 5 8. Vision Update 9. Miscellaneous matters from the City Manager. 10. Offlcial Action on Closed Meeting Items: A. Legal Matters B. Real Estate C. Personnel D. Board Appointments 11. New Business This item provides a section for council Members to suggest items for future agendas. 12. Possible Continuation of Closed Meeting: A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 B. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of (p m 1995 at o'clock (a.m.) CITY SECRETARY • NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO • 8 THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. ACC00267 • O • c:. 0 -CITY- c COUNCIL i a00CCC~ V;,_._.. ~o t e t /'y, 0 i r ~ N t ~^.Uv Q • • C i s o • c~ • 4 CITY COUNCIL REPORT FORMAT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJ: Receive a presentation and have a discussion concerning the 1995296 Community Development Advisory Committee recommendations. RECOMMENDATION: Tice Community Development Advisory Committee recommends approval of the funding allocatlowi included in the Consolidated Plan BACKGROUND: Daring December 1994, the CDAC, held public hearings to get citizen Input on the use of 1995 CDBG funds. Two public hearings were held. Committee members whe were not present at the hearings received minutes. Applications were accepted in January. CDAC reviewed the requests and held funding hearings In February. Final recommendations were formulated on February 2L On April 11, CDAC members met to review the Consolidated Plan. SUMMARY: Tice CDAC recommendation summery sheet provides Information on funds requested and final committee recommendations. A description of each project/program funded is included ht the one-year Action Plan. The Action Plan Is Section 6 (pg 107) of the Consolidated Plan, PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Beneficiaries of various projects and programs, • Human Services Committee Building Inspections Division Small Btuinese Development Center Advisory Board Parks and Recreation Staff Engineering and Transportation Department Community Development Staff ~1~711ltLCUHk',(DACHEC118 1 i • O . NOW No • • AgelldaMo ~ ~ AgWal FISCAL IMPACTS L The Community Devalopment Block Grant and HOME programs provide fiuiJ~n8 or ac project/program Included in the CDACs recommendations, Respec ly submitted: Lloyd V. Harrel! City Manager Prepared by: Barbara Ross Community Development Administrator Appro ed: / Frank Robbins, AICP Executive Director for Planning & Development • 4kONRJdS RR1CUA CRGCi] 8 z j 5 • • ~ s t l { J i t"J t~„~t. +{~rIS jS 1 r d'414'~ • • COMMUNITY DEVELOPMENT ADVISORY OWMI 1995 RECOMMENDATIONS - - - - E I , FUNDS AVAILABLE FOR REQUESTS 1 037 165.00 77600.00 Fil REQUESTED HSC HUMAN SERVICES COMMITTEE 187,705.00 _ 1651000.00 DIM DEMOLITION AND CLEARANCE 65,000.00 65 000.00 no. oEv. DENTON COMMUNITY DEV. CORP 60,500.00 601600.00 ENG. KERLEY STREET CULVERT 102,054.00 ENG. BELL AVENUE SIDEWALK REPAIR 13,796.00 _-131796 UO _ Error. COMMUNITY SIDEWALK REPAIR 102,500.00 48000.00 ua. COOK IL RUTH ST. REPAVING 19,900.00 19 900.00 ENG. BERNARD /SYCAMORE DRAINAGE 250,000,00 Era. SEQUOIA PARK SIDEWALK REPAIR - OPTION 2 57,000.00 ENO. CRAWFORD STREET CONCRETE REPAIRS 30,000,00 30,000.00 ENG. RUDDELL SOUTH SIDEWALK 76,812.00 Era. JOHNSON /DAUGHERTY DRAINAGE 119,981.00 Era. MASSEY STREET DRAINAGE 1761819.00 ENG. WOOD STREET DRAINAGE 86,692,00 Era. OAKLAWN PAVING 39,018.00 Era. SPEED HUMPS 22,000.00 WSJNO HOMEBUYERS ASSISTANCE PROGRAM 126,000.00.- 125000.00 _ NQUSING HOMEOWNER REHABILITATION PROGRAM 350,000.00 204,780.00 145,220.00 HOUSING OPTIONAL RECONSTRUCTION PROGRAM 220,000,00 220,000,00 HOUSING RENTAL REHABILITATION PROGRAM 74,600,00 50000.00 HOUSING FAIRHAVEN RETIREMENT HOME 12,200,00 12,280.00 • NON-PRFT. CITY-CO DAY NURSERY KITCHEN RENOVATIONS 40,000.00 30 000,00 NON-PRFT, FAIRHAVEN RETIREMENT HOME 23,855.00 12-000.00 NOR PR FT. FRED MOORE DAY NURSERY SCHOOL, INC. RENOV. 121,870,00 75000.00 I NOWPRFT, VOLUNTEER SERVICES COUNCIL 20,000.00 • PARR CIVIC CENTER 'TENNIS COUR RE-SURFACING 10,000.00 • • PARD EVERS PARK RESTROOM•CONCESSION BLDG. PROD. 113,000.00 100 189.00 PAAD FRED MOORE PARK BASKETBALL CRT. RECONST. 48,000,00 PARO MARTIN LUTHER KING RECREATION CTR. LIGHTING 3,000.00 __3j000.()0 - PAND PHOENIX PARK PLAYGROUND 35 =020-A 2,584,380.00 1,037188100 377,500,00 • • r agenda No COMMUNITY DEVELOPMENT ADVISORY COW Ws 1995 RECOMMENDATIONS IA0 13 FUN61NG AVAILABLE CDEG iiOME CDBG 1995 ALLOCATION 1,134,000 00 CDEG 1995 PROGRAM INCOME LOAN REPAYMENTS) 22 00000 CDEG 1994 REALLOCATED FUNDS 117,389.00 CDEG 1994 RESIDUALFUNDS -CANCELED SIDEWALK PROJECT 13,796.00 HOME 1995 ALLOCATION HOME 1995 PROGRAM INCOME LOAN REPAYMENTS) b00,600 0 0 TOTAL CDBO AND HOME FUNDS _ 2.500 00 - iBb.po so2,600.00 ALLOCATED FUNDS CDEG ADMINISTRATION (250,000.00 ; HOME ADMfNISTRATION CHDO SET ASIDE (50,000,00 (7b,000.00 FUNDS AVAILABLE FOR REQUESTS - 1,037,165,00 377,500.00 CDBO HOME PERCENY REQUESTED RECOMMENWO RECOMMpN__OED' REC_OMMENOEO -HUMAN SERVICES PROGRAMS 187,705.00 165,000.00 ° 11.66 k DEMOLITION & CLEARANCE PROGRAMS 65,000.00 65,000.00 0 - - - 4.59 /o ECONOMIC DEVELOPMENT PROGRAMS 60,500,00 60,500,00 4.28% ENGINEERING PROJECTS -i - _ 1,074,570.00 111,696.00 7.90% 78 1 • HOUSING PROGRAMS 1,780.00 379,780.00 377,600.00 53,53% NON-PROFIT FACILITY PROJECTS 205,825.00 117,000.00 8.27% PARKS & RECREATION DEPT. PROJECTS • _ _ 209,000.00 138,189,00 9.77% TOTAL--- 2,584 380.00 L_-___ ~ 110371185.00 377,500,00 100.00°b • c> • 21 ager,da!lerr _7 1~p5~ OFFICIAL MINUTES COMMUNITY DI VELOPMEN'f ADVISORY COMMfITEE FEBRUARY 21, 1995 Members Present: Dorothy Martinez, Peggy Norton, Lisa Polack, Larry Bailey, Ann Hatch, James MCDadc, Jean Ellen Rogers and.tack Weir. Members Absent with Notification: Peggy For; Staff Present: Barbara Ross, Luisa Rodriguez-Garcia and Alma Fspino Ms. Norton called the meeting to order. 1. 1J0MF.OWNFR U11ABILITATION AND OPTIONAL RECONSTRUCTION PROGRAMS - NANCY BAKER Ms. Baker began by stating that she has been (tic Rehabilitation Specialist for the last three years. Three or four years ago, CDBG money being used for Homeowner Rehabilitation program and was very limited and very strict, full of lots of red trip' and rules. IJR is very high in the list ofttceds for affordable, safe and sanitary housing. The purpose of the HOME grant states that they want to go beyond the bandaid mentality and begin to end up with a quality finished product. They have included in the program the ability to reconstruct. The Optional Reconstruction program was developed last year. they are currently reconstructing three homes and one is ready to be reconstructed. The fiards requested are for reconstruction of lour homes. The HOME funds are designed to give it complete rehab, carpeting, central heal and air. Before the program soul only provide for cone items, wall healer and siding and world leave with an unfinished product. 'I lie people we are funding with grant funds are at or below the 80% of the area median income. Last years grant rehabilitated 16 (tomes. Nine of the sixteen i rehabilitations were below the 50% of the area median income, which is considered very low income. We had six familes thal were between the 31 % - 65% of the area median income. A change in the guidelines is that now everyone must pay back a portion of • rehabilitation. Last year the average amount of money spent was $17,480. This year, it is going to jump up to $20-24 thousand average per home. More money is being spent to have a better rehabilitation. The Optional Reconstruction program is for non-rchahable i homes. A non-reltabable home is a home that would cost more to rehabilitate than to tear it down and rebuild. Ms. Baker went over the budget. Currently, there are three CDBG a projects in progress and seven projects thad have not beet' slatted. The request for • homeowner Rehabilitation is $370,000 and Ibr the Optional Reconstruction program is • • $220,000. I I Ms. Baker asked if there were any questions, Ms. Ross slated that the Optional Reconstruction can only be funded with HOME funds. CDBG does not allow new • O • w~ • ^~endaNo. C OPFICIA L n9INU res p~oodallem CDAC • 02r2 t/95 111r _ _e- PAGE 2 l-,oU~'13 construction. Ms. Polack asked how people find out about the program, Ms. Baker replied that they advertise in Summons and in the newspaper but most of the clients come from word ofntotuh. The program is popular. Persons must have owned their home two years but the wailing list is three years. Mr. Bailey asked if the home, as far as home ownership, is going through the title companies or is it a contract for sale, Ms. Baker replied that the reconstructions require a title search. The rehabilitation does not require a title search but does require u copy of decd and the office does a title search, The program has done rehabilitation on contract for deed but will no longer do these, The slate and federal government states that the person must be the decd holder. Ms. Polack asked what the median income is. Ms. Ross replied that the median income is $47,000 and we use 80%of this amount. Mr, Bailey asked if these programs receive funding from any other sources. Ms. Baker replied that they only receive CDBG and HOME funds. In flue future we plan to match some of the dollars. Ms. Ross added that HOME dollars must match ROME dollars but it is being matched through another program that is the Affordable Housing program. The Affordable Housing program will construct new housing units. if. DEMOLITION PROGRAM -JACKIE DOYLE. Mr. Doyle staled that the money being requcs(ed is the only money for demolitions. Ms. Ross hires a contractor to do the demolition. The cost runs from four to seven thousand dollars depending on the size of the building. The request of $65,000 should pay for 12 to 15 demolitions in the next year. r Ash. Doyle asked if there were any questions. Ms. Norton asked if the number of buildings were limited due to lime constraints. Mr, Doyle replied that it was due to lack of manpower, lack of fume to get to all the buildings, At this time there are. 30 to 40 of buildings in the various stages of the demolition process. There arc three or four that are contracted. It takes a considerable amount of time to meet all the legal requirements. Mr. Bailey asked if (here was a lien placed on the property. Ms. Ross replied that liens are • placed if the property owner is not low income. If the owner meets our income requirements they fill out an application and we demolish it for free. We require certification of income from employers. Mr. Weir asked who initiates the process, Mr, Doyle replied that sometimes its neighbors or inspection staff when out inspecting. Ms. Norton asked how long does it take from notificalion till demolition. Mr. Doyle replied than it look about six months. Ms. Polack asked if there are homeless persons living in 1 ® these buildings, Mr. Doyle replied that there is evidence thn( sometimes there are • • homeless and non homeless using the buildings. Ms. Ross added that the police department has commended that program because it has demolished homes that might bcused for illegal activities. Mr. Bailey asked who does the money go to? Mr, Doyle • ca • Agenda No Agenda!tem~ OFFICIAL MINUTES CDADAC • 02/21/95 r ` PAGF 3 replied that it goes to the contractors demolishing the home. Ms. Polack asked if the demolished home ends up in the landfill. Mr. Doyle replied that it does. Ms. Ross added that Gordon Meredith, Community Development Inspector, is currently working with persons at landfill to ensure that they do not have lead base paint or other contaminants. If they do, to ensure proper disposal. Ms. Norton asked if there was a market to sell demolished material. Ms. Ross replied that sometimes persons asked to salvage. Mr. Doyle statsd that homes are dilapidated and there is nothing of value that anyone wants. Ill. COMMUNITY DEVELOPMENT CORPORATION - JOHN BAINES, NIARUN SEARLEIS, CAROLYN BIRKHEAD AND LINDA RATLIFF Mr. Baines has been with the small business development center advisory board since 1998 been working on since 1988. fie is very happy to be at this junction. In 1989 he began to travel around trying to find out what other communities were doing to support business. In 1989 he became familiar with the Community Development Corporation slier reading literature. The educational advisory board took it upon themselves to push the process f'urther' They looked at several cities. The Community Development Corporation can either be a Community Development Corporation or a Bank Community Development corporation. In one, the city is t}ne primary initiator. In the other, the bank is. The program will have strings attached to receive a loan. The person(s) applying for the loan will be required to attend an Academy that will teach; marketing, advertising, basic accounting and finance. Al the end of the business course they will be required to prepare a business plan to qualify for funding. The budget will contain three participants to get Community Development Corporation moving: I ) CDBG) that is through the city 2) Bank which to participate they need the City to be the first participant. 3) Community will participate with in-kind coulribudons and $10,000 loan pool. The program will provide assistance with gap financing, Gap financing fs a portion of the down payment required by the person requesting the loan, Mr. Baines estimated that $600,000 worth of loans will be made available through Gap Financing. The program will include but will not bo limited to the following: • Encouragement ol'business development and expansion throughout the City. • Provision of Icchnical assounce and financial resources to businesses and entrepreneurs. • Acquiring assets or real property. Construction, rehabilitation, developing, improving or disposing of real property to meet the goals of the corporation. • Borrowing or receiving money to carry out activities, issuing bids or notes as recquired. ~ 0 t • • Agenda Item,..la~O5 OFFICIAL MINUTES !lfte_.-.~;(. CDAC - 02121!95 Fnct:.t • Soliciting funds from private, Federal, State and local sources to carry out development activities. • Development of loan find. Funds would be available to small business start-up or t expansion loans, community projects, housing and development, targeting business growth in low income areas, loans to downtown business for facade improvements or ADA compliance, etc. • Assistance to minority and women owned businesses. • Expanding commercial opportunities in the downtown area. Mr. Baines asked if there were any questions. Ms. Norton asked if the request was for one time only, Mr. Baines replied that they are hoping for a three year commitment. The amount requested would be phased clown over years. The banks will be a continuous commitimenl. Ms. Norton asked if DCDC is expecting to be receiving funds from the loans. Mr. Baines replied that eventually there will be a return but it will not be as quick as the dispensing. Ms. Norton asked if the corporation plans to acquire property. Mr. Baines replied that corporation's focus is multi faceted. The corporation can acquire property to renovate a whole area to put in houses or a business park, eta The corporations funds would be used as part ofthat tbcus. Ms. Norton asked what the advantage was to the Community Development Corporation since there was already a Small Business Administration loan program. Mr. Baines replied that the multi-faceted corporation would only be another form ofequipment to assist businesses. Ms. Martinez asked how much of in-kind money does the corporation have. Mr. Baines replied that the corporation attempted to become a bank Community Development Corporation but the banks wanted sonic community commitment. The program will have personnel interns, the banks will dedicate lending officers and the CDRG money will help them hire a Director part lime. Mr. Bailey asked how many hour the course entailed. Mr. Baines replica about 50 hours of in class training plus homework assignments. Mr. Searles added that once they leave the course they will have a business plan which will determine whether they receive a loan, Ms, Polack asked how the program would assist low to moderate income persons. Mr. Elder replied that when the businesses participate they must demonstrate to the advisory board of the Community Development Corporation that this will create employment. Ms. Ross mentioned that she has been working with Small Business Development Cenler on this project. They have spoken with HUD regarding due use of'CDBG money for economic development. IIUD is now making it less difficult for cities use CDRG funds for economic development, The regulations now state that the low/mod requirement can be met in several ways. One, through the creation of jobs to low income persons which will be in writing, HUD is really pushing for local • governments for economic development with CDBG funds. Two, if a business is assisted • • in a low/mod targeted area will he an automatic low/mod benefit. :Three, if the person assisted is low/mod. II was discussed if Community Development Corp, wanted to use CDRG funds just for administration orjust the loan pool. IfCDBG funds were used just O 0 • lgeodaNo._ CCU' OFFICIAL tol[Nun's n , 7 CDAC - 02/21/95 PAC 1; 5 for [he loan pool then the funding would only be for those businesses the low/mod criteria. Other cities arc using CDBG funds for administration but if funding is used for administration every loan that Community Development Corporation makes has to meet [he CD13G criteria. Mr. Searles added that persons (hat apply may not meet the low/mod criteria but they will employ persons who meet the low/mod criteria. Ms. Norton asked what provisions will be set up for follow up, Mr. Searles replied that the CDC needs a follow rip to ensure a successful CDC, Mr, Baines stated that the CDC will be a separate corporation from the Chamber of Commerce. Persons from the community and persons from the bank will make up the advisory board and that no present persons will be on the board. The advisory board and executive director will follow the example of other communities to ensure that the corporation goes well. When the business obtains a loan they will need to submit financial statements and updates. Ms. Elder added [hat before a loan is approved it must go before the advisory board, Mr. Bailey asked how long before the corporation will be in the capacity to offer loans and how many loans will be offered per year. Mr. Baines replied [hat their timeline is 1/96. The corporation will offer 5 loans per year, Ms. Polack asked if the clients would be from the Denton County or city. Mr. Baines replied that the CDBG money will he only for clients from the City of Denton. Businesses will also qualify by [he business being and hiring in the City of Denton, low/mod persons. Ms. Martinez asked if the board will be minority balance. Mr. Baines replied that it would and that this is an important thing to him. Ms. Ross asked how much will $60,000 provide leverage in private investment, Mr. Baines replied that it depended on the percentage. If 20% it will provide $600,000 in leverage if 10% it will provide $1,200,000. Ms. Norton commented that by supporting economic development there was a chance to bring smali business into Denton, IV. RECOMMENDATION TO CITY COUNCIL REGARDING THE USE OF' 1995 CDBG AND ROME FUNDS I I Ms. Ross went over Ms. Pox's recommendations due to her absence. She was unsure of the Rental Rehabilitation program. Ms. Ross recommended a change to limit to citizens of'Denton and require that the owner of the property not have an income higher than • 100% to 120% of the median, Ivls. Ross added [hat Ms. Fox stated she supported Fairhaven and its request for equipment. Ms. Fox also support the City-County Day Nursery Kitchen Renovations and Fred Moore Day Nursery School, [tic. Renovations and (heir mission. Ms. Fox was supportive of the Volunteer Services Council and what they do. Ms. I ox also supports the Human Services Ccmrnittec, • Thc committee began by ...sing [he amount ofmoncy available for funding, The ~ i • J committee then proceeded to rank [he requests. Ms. Norton commented on the city council's priorities, ']'hey discussed the requests from highest ranked. • 0 • ra • ~jqnrla No ~gontlalfom OFVICIAL MINUTES COAL • 02/21/95 l,,. f r I PAGE 6 i I lun,an Services Committees is requesting $187,705. Last year they received $150,000. Ms. Martinez made a recommendation to fund at $165,000. Ms. Rogers slated that she believed that more funding needs to go to human services. Ms. Norton stated that what they need to remember is that [lie CDAC is a bricks and mortar committee. The I ISCs funding goes to help the elderly, children and others in other ways. Human services does receive funds from others like United Way. Ms. Martinez stated that they will also receive money from the general fund. Ms. Ross stated that CDBG funds are eligible for human services. Asa matter of fact, CDBG is discussing dropping the 15% cap because a lot of communities are wanting to use more funding for human services. Human Services Committee received $150,000. last year from the General. At this time HSC is funding $300,000 worth of services. A decision was made to fund human services at $165,000. 1lomeb ers Assistance program is requesting $125,000. Ms, Rogers asked how mail), homes would this funding provide for. Ms. Rodriguez-Garcia replied that it would provide for 12 homes. The goal is 25 homes but there are additional funds available to help the program meet the goal. A decision was made to fund at $125,000. jk2nlcowner Rehabilitation Program is requesting $350,000. Ms. Rogers asked how many rehabilitation are done per year.. Ms. Ross replied that the Homeowner rehabilitation averages 25-30 rehabs per year. Funding can be provided from CDBG or I TOME funds. A decision was made to fund at $104,780 from CDBG and $145,220 from HOME funds for a total of $350,000. Qcmolition and Clearer is requesting $65,000. Ms. Norton stated that the demolition money is well spent. It is also a council priority. Mr. Bailey commented the need for clearance in the Kerley, Scott and McDonald area. Ms. Ross stated that the funding could be used for clearance. A decision was made to fund at $65,000. Phoenix Park Playground is requesting $35,000. A decision was made to fund at 535,000. • bsdAbare,Uay Nursery School Inc. Renovations is requesting $75,000, Ms. Martinez commcnted that list year the committee gave a lot of money. The money should be scattered around. Ms. Norton stated that there was discussion about funding the whole kitchen. Item 7 is replacement ofold appliances and the vent-a-hood. 'T'hose are the two items that are difficult. Ms. Rogers asked %vital professional fees were. Ms. Ross replied ® lh,u it was the architect. Ms. Rogers asked if they could obtain these fees free, Ms. Ross • • stated that they did gel the rehab free from Alan Nelson, they might not want to do it free again. Ms. Martinez recommended giving them the interior construction, plumbing, electrical, I1VAC but she cannot see giving them all of it. Last year they gave them i • ca • Date_-_A---Lg. TII~ OFFICIAL MINUTES CDAC - 02/21/95 0 t'A(it," 7 J everything and she pushed it and b was needed. This year she restated that she would like to the wealth scattered. She recommended not to provide funding for anything moveable which would have to keep records for. (here are plenty of the request that is not moveable that they need help with. Ms. Rogers stated that by taking away the equipment, Fred Moore will renovate a building and might have equipment that would not work. Ms. Polack added (hat kitchen equipment is for and they are feeding breakfast and hunch. Ms. Martinez stated that Fred Moore wrote four grant and all were denied. More grants needs to be written to provide for (he kitchen equipment. She believes that Ms. Kircher has not done herjob in raising funds. Ms. Ross staled they did request $300,000 last year and this committee funded for $200,000. Ms. Rogers stated that the facility is terrible. Ms. Martinez recommended $75,000, Ms, Polack recommended $70,000. A decision was made to fund interior construction, plumbing, electrical and HVAC at $75,000, 13e11 Avenue Sidywalk Rcair is requesting $13,796, A decision was made to fund at $13,796. Marlin Luther King -fcrolion Cent r r 'g" is requesting $3,000. Several committee members made comments of the darkness in the evenings and (he need. A decision was made to fund at $3,000, QNgnal Reconstruction Program is requesting $220,000. A decision was made to fund at $220,000 from the HOME, funds, 1)C11t011 Community Development Comoration is requesting $60,500. Ms. Ross stated that there needs to evidence to the federal government that we are creatingjobs. Ms. Norton stated that economic development needs are important in the community. Mr, [holey stated (hat there is it need for this academy, and corporation. Ms. Ross stated that if they are not meeting (heir low income benefit (he finding will be pulled. The CDC talks a lot about helping businesses and she keeps talking about making jabs. The banks have stated (fiat if the city participates they will participate. Ms. Martinez stated that she • feels it is important for the board member to represent the community, Ms. Norton stated the importance of a follow up and support group. A decision was made to fund at $60,5()0, h),- 'o my Day + rsery Kitchen Rcnm Aions is requesting $40,000. Ms. Ross stated that the committee has funded for two years, for improvements on facility and drainage, • Ms. Norton commented that half of the request was for equipment. Ms. Ross stated (hat • • City County stated they could build in the equipment. Ms. Norton recommended that they give $30,000 and ask them to build in the equipment. A decision was made to fund at 530,000 with equipment built In. • O i npentla~tom OFFICIAL MINUTES CDAC - 02/21/95 l a 13 PAGE 8 Fred Moore Park Basketball Court Reconslruceion is requesting $48,000. Mr. McDade commented that not many persons play at this court. They play at MILK. Be believed it could wait. A decision was made not to consider for funding. Crawford Street Concrete Repairs is requesting $30,000. A decision was made to fund at $311,000, Cook R Ruth Street Pavine is requesting $19,900. A decision was me de to fund at $19,000. Rental Rehabilitation wg= is requesting $74,500. Ms. Ross stated that applicants will be required to be Denton residents and have income less than 120% of the area median. The program wi Il also require contract and lien placed on the property for 10 years. Ms. Ross gave a brief overview of old rental rehabilitation program. She stated that this program is different with 25%of the amount necessary to rehabilitation the structure. Mr. McDade recommended funding at $50,000. A decision was made to fund at $50,000. Fairhaven Retirement Hume Subside is requesting $12,280. A decision was made to fund at $12,280 out of HOME funds, Fairhaven Retirement fIonic Renovations is requcsting $23,855. Ms. Norton stated that maybe the furniture could be done by Fairhaven with fundraisers to assist the Community Development Office, The Community Development Office needs to keep hack of all furniture. ,tils. I latch recommended only funding for phase one which includes removing old light fixtures, installing shelves by each door and painting and the second phase which includes the purchase of new light fixturos. A decision was made to fund with Ms. Batch's recommendation at $12,000. Community Sidewalk Repair is requesting $102,500. Mc Bailey slated the importance of the repair. A decision was made to fund at $48,000. livers Park Restroom'Concession Building Project is requesting $113,000. Ms. Norton stated that the facility needs to he replaced, A decision was made to fund at $100,189, Ms. Ross went over the funding available. She also explained the need for the CBDO. Ms, Murlinez staled that she did not want to see parks again, Ms. Norton asked if anyone wanted to discuss any requests Ihat were not funded. Ms. Polack asked about the Volunteer Services Counci I should it be funded due to ADA. Ms. Martinez answered that they have a lot of foundation money and do not need this funding, Ms. Weir mentioned that the request did not focus on our groups which are the citizens of Denton and low/mod persons. Ms. Ross staled that • 4 • a • garttlaNa_ mel~tlaitam OFFICIAL MINUTES CDAC - 02/21!95 21/95 130v- DAC PAGE 9 persons ' 13 with disabilities are presumed low income. Ms. Martinez mentioned that when the state school needs money it comes in. They have a well run committee. The committee stated that they would consider paving next y( The Civic Center Tennis Court Re-Surfacing does not have enough people to warrant fixing. Ms. Hatch stated that there are plenty of functions. Ms. [toss stated that last year the committee had funded the Denton Affordable Housing Program which is now underway. The committee discussed the street projects. The following request were approved for funding by the committee at the following amounts. CDBG HOME Human Services Committee $165,000.00 Homebuyers Assistance Program 125,000.00 Homeowner Rehabilitation Program 204,780.00 145,220.00 Demolition and Clearance 65,000.00 Phoenix Park Playground 35,0000,00 Fred Moore Day Nursery School, Inc. Renov. 75,000.011 Bell Avenue Sidewalk Repair 13,7%.00 Martin Luther King Recreation Center Lighting 31000.00 Optional Reconstruction Program 220,000,00 Denton Community Development Corporation 60,500.00 City-County Day Nursery Kitchen Renovations 30,000.00 Crawford Street Concrete Repairs 30,000.00 Cook & Ruth Street Paving 19,900.00 Fairhaven Retirement Home Subsidies 12,280.00 Fairhaven Retirement Home Renovations 12,000.00 Community Sidewalk Repair 489000.00 Evers Po.* Restroom-Concession Building Prof. 100,189.00 TOTAL 11037,165.00 377,500.00 • Meeting was adjourned. • ,vim , . • w +w.rrr~+.a+i~L:-: ra..r•_ d ~ r A.a ip ! ri1.i*, r,y~J J • • r ~C I T ----COUNCI c a °r ar ~ l a ~r c ♦ r c M s' oo~~ • s • p • aoendalt 4:51F_ CITY COUNCIL REPORT FORMAT AT10~ TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBP Receive a presentation and have it discussion on the Human Services committee recommendations for the 1995 CDBG and general fund budgets. RECOMMENDATION: The Human Services Committee recommends approval of their proposed 1995-96 human services budget. BACKGROUND: During the past year, HSC revised the City's human services policies and procedues, They requested and received participation from local human service organizations to complete the revision. The committee also conducted a needs assessment and presented city council with the results. Public hearings on use of Federal funds and development of the Consolidated Plan were held In December. Human Services Committee members were provided with minutes from the public hearings. In January, the Hnnum Services Committee accepted applications for funding from local human services agencles. Hearings were held in Pebmary and March. Using the revised policies and procedures and information gamed through the needs assessment, public hearings and funding hearings, HSC developed the attached recommendations. An description of CDBG funded activities is Included in the one-year action plan, part of the Consolidated Plan. Descriptions of the activities recommended for the general fund budget are included below: Camp Flre First 'T'exas Council Provision of a summer program for high risk youth at the Village Fast apartment complex. T7ie program will provide Camp Fire club activities with self-reliance coupes and day camp. Sessions would be held three days a week, three hours per day for ten weeks. For the self-reliance element, law enforcement officers would participate in discussions about negative peer pressure, gangs and dugs. Community Fond Center Provision of emergency food assistance to Individuals and families. The Center provides a week's supply of groceries at a time. Each family can receive • assistnnce four times per year. Denton City-County Day Nursery Provision of child care on a sliding scale fee for children from IS months to five years Parents mast be working, going to school or looking for employment to be eligible for child care services. City of Denton funds will be used to pay salaries and operational expenses for the day care, Denton County Friends of the Family Provision of a service center for legal, medical, mental health, financial, housing 6\GNRLCNR\aSCRF.618 1, • a • t+gendaNo.~~.~ ~_3 AgenGaitenL.~y~~~ __oZ and transportation assistance for victims of domestic violence. Services include )/)T1 q a 24-hour crisis hotline, rape crisis intervention, shelter, counseling services, ` children's services, a battering intervention program, homemaker and parenting programs, City of Denton funding will pay salaries for employees Implementing varioas service programs. DISD T'TRIPS Provision of services for pregnant and/or parenting students In an effort to keep them in school, and teach them parenting skills. City of Denton funding will pay for child care services for the students. Fred Moore Day Nursery School, Inc. Provision of child care on a sliding scale basis for lower Income families, Parents most be working at least 25 hours a week and/or enrolled in school or a work training program to be eligible. The center cares for children from age six weeks to five years. City of Denton funding Is used to pay salaries for child care staff. HOPE, inc. (30 to 90 day program) Provision of emergency assistance to families with rent, utilities and food for 30 to 90 days. Interfaith Ministries of Denton Provision of emergency assistance to those in need. Interfaith provides case management and coordinates assistance with other local agencies. City of Denton funding will be used to pay utility payments for those in emergency situations. Chisholm Troll Retired Senior Volunteer Program The mission of RSVP is to mobilize persons, 55 years and older for significant volunteer service in Denton County. Skills, interests and abilities of older volunteers are matched with the needs of nonprofit and governmental agencies. City of Denton fiords are used for staff salaries. Sen1ces Program for Aging Needs Provision of support to older citizens so that they may contimte to live in their homes and be as active as they choose in their community. Services include congregate and home-delivered meals, outreach, homemaker services, case management, information and referral, benefits counseling, health and recreational activities at senior centers and emergency response. City of Denton funding is requested for provision of congregate and home. delivered meals. • Four agencies have indications of "special instructions" included on the summary. Three of those agencies, Camp Fire, PARD's Alternative Avenues, and Special Olympics were directed to Include only specific activities in their programs. The program descriptions above and in the Consolidated Plan reflect these directives, North Texas Community Clinic's funding Is contingent on responses to findings In their 1994 independent audit. These responses must be acceptable to city coumcll. A copy of NTCCs 1994 audit and their response are included as back-up. A E 4\GHRLCORR\HSCRr.418 2 0 yenaawt A[Ion aa ten, 1111 SUMMARY: (("l The attached summary shows funding recommendations for both getlemMind and BG fund programs. Programs funded through CDBG are included in the one-year action plan, The action plan Is a pan of the City's Cormlldated Plan. City council will be asked to approve submhwion of the plan on May 2, 1995. The general fund human services budget will be scheduled for adoption \vidl the City budget In September. PRQGRAMS. DEPARTMFNTS OR ORO iP Al CTED.- Beneficiaries of various human service programs, Local Human Services Agencies Human Services Committee Parks and Recreation Staff Community Development Staff FISCAL IMPACT; HSC is recommending that $166,000 In CDBG funds and $155,100 In general fund dollars be used for human services. Attachments: HSC Funding Summary Consolidated Plan (provided earlier) NTCC Audit and Response Minutes front February 24, March 3, 10 & 24 Respec illy submi i I i Llo d . Harrell City Manager Prepared by: Darbara Ross Community Development Administrator I Approved: w L Ila l-r nk Robbins, AiCP Executive Director for Planning & Development 0 4\GNRICORR\NSCRF.618 9 4 t 0 r • r 1995 HUMAN SERVICES COMMITTISENNO ~ ~1J911ddllAtn r , FUNDING 1993 1994 RECOMMENDATIONS REVISED 03r27195 1995 1996 AGENCY BUDGET BUDGET REQUESTED RECOMM. Adult Day_Carg of N TX. $35,000 $0 Aids Services of Denton Co Inc ~$5i000 $7 500 $10,000 7 600__ camp Fires First TX Council _ $6,600 $3,300 ` Child Advocacy Center $18,000 Community Food Room $3,240 $3,500 $3,500 $3,600 Denton Christen Preschool ---$2,000 DontonC Co. Day Nursery $15,000 $21,000 $21,000 _ $21,000 Denton Co Friends of the Family $33,000 $33,000 $36,000 36 000___ DISD TTRIPS $20,604 $6,000 $10,000 -$10,000 _ Fred Moore Day_Nursery School Inc. $28,000 $35,000 $35,000 $36,000 _ HOPE, Inc. (30-90 Program) $51000 $5,00/ $5,000 - _ $5,000 HOPE, Ina jrans Housing) $10,000 $18 00 $25,000 $23,000 Interfaith Ministries of Denton $15,000 $71W Kids Place $35,000 Llhrar~SPrclect Real) - - - $32,586 $10,000 MHMR - $26,455 $'b 000 North TX Community Clinics $35,000 $35r00) i $52 766 1 r _ 000 " Perks (ASAS) $8,00' Parks QMemative Avenues Program) Perks (Kings Kids Day Kamp) ! $10,000 ___~14175~ $15,766 j18.780~ Parks - Parks(OwsieySummer Playground Program)_ $15000 S11L76(, $15'_3 X11780 Parks (Rivera ! MLK ASA$) $15,000 $19,000, RSVP - $7 500 _----$7,500 $7,800 $7j800 SPAN $26,000 $26,0001 $26,000 26,000 • SPAN (Fairhaven)_ - $20,000 10000 Sperial Olympics ► ' 38967 516000 TWu cares Hearth Center. _ $201000 $20,000 520000 United Way (Owsioy Sorvlces) $17,000 United Way (w+sley services) $20,000 V61000 • _I _ - r• cDB0 ~Sfraded)__ $100,00 :160,0 $,88,000 GENERAL FUND .11481300 _ $166 000 168100 TOTAL FUNDING $248,300 $306,000 3;1100 ITOTAL REQUEST_ ' apaclal Inr'ructlons 4r O • ~ c> • C - t Ageed 5 No UNOFFICIAL. MINUTES Ag HUMAN SERVICL'SCOMMIT"fEE MEETING line _ FIiBR ARY 24,1995 5:30 P.M. M. Members Present: Sandy Kristoferson, Mary Morimolo, Catherine Bell, Victor DeSantis, Wesley Stewart, Ed Smith, Carol Riddlesperger, Kevin Miller, Diana Briggs and Larry Nicholson. Members Absent wflh Notification: Pat Muro Staff Present: Barbara Ross and Alma Espino Ms. Kristoferson called mceling to order at 5:38. Mr. Larry Nicholson, associate pastor of the First United Methodist CI-urch, wan welcomed to ti,,, co-umit[ee ns a new member to the Human Services Committee, The Human Services Committee introduced themselves individually to Mr. Larry Nicholson. 1. BRIEF OVERVIEW OF REQUEST, AUENCY STATUS, PRESEN"A1ION SCHEDULE Ms. Ross gave a brief overview on t1t..: rplications submitted, Ms. Pu_, also added that every agency wills their application had turned in a copy ;heir articles of iacorporation. Copies are available upon reyuost. Presently funded agencies' status orrepo Ong will he provided with current budget balances, Ms, Ross asked for questions. The conunittee made it decision to n ove the meetings front the Service Center Training Room to the Civil Defense Roon>.s. 11. ADULT DAY CARE OF NORTH TE,CAS Ms. Kristoferson introduced and welcomed the Adult Day Care ot'North Texas. Jan Weaver anu Sharon Courtryer were present to make the presentation. Adult Day Care ofNorth'rexas is req :sting $35,000. Ms. Weaver began by sharing it broader prospective of needs for the older population ove ill because it directly relates to the needs here in Denton. She presented an article in the Wall SL Journal, dated February 16, 1994, on the issue of aging or America that describes the effect of the growing populat" . irl, and farnily issues. One quotation in die article stated Ih.u in coming years, elderly care will have a greater impact on the work force than child care. The graying of America is happening primarily because of [he aging of the baby hoomers and also because people are living longer. The 85-1- age group is [lie fastest growing age group of all. With the increase, there is a higher rate of disability, Denton county projections are not as high as most communities in the U.S, but there is still considerable growth, In 1980.90 projected fo the year 2000 each age group beginning front 55 up is shmving a considerable increase. 'rhe V O concern is that communities are ill prepared. Conununitics need to develop programs for the elder populations that are cost effective and raise the quality of life. Adult Day Care is one of these programs and is the heart of Ilse health cnre continuum. Barton Rifler, M.D. is the director of the Partners and Care Giving Projecl that is a Robert Wood Johnson program at Beaumont Gray School of Medicine. His programs hnve overseen the development of model ndtrll day care programs funded by the Robert Wood • • '~l)prdtsi Inm~~.4tL~1t..~.-. UNOFFICIAL MIND I FS ` 4 15 11SCMETAING-02a241/95 l L PAGF. - 2 Johnson grant. Dr, Rifler says that currently [here is a need for ten thousand adult day care centers in the country. ]'here are only three thousand in existence, 'rhe shortage is extensive and the need is growing more acute. Bringing it to a local level, in Denton there is sonic home health, home care programs and nursing homes which leaves nothing between these different levels to meet the gap for people who need dayfimc services that can be provided cost effectively. The Adult Day Care of North Texas is a nonprofit community sponsored and supported organization. The members of the board and advisory committee represent a wide range of people from many agencies, institutions and businesses and are very eager to fill the gap to provide adult day care in the community. The day care will be a full service facility licensed, certified firr Medicaid, provide a full range of health medical supervision, social services, case management, nutrition, recreation, and other. Nis. Weaver asked if there were any questions. Ms, Krisloferson asked when the projected op ning is ptauned for and if there is a waiting pool, Ms, Weaver replied that opening is scheduled for May. Ms. Courtryer added that have a waiting list of 15 at this lime and it is located on University near KMart. Mr. DeSantis asked how does the day care identify and attract new clients, Ms. Weaver explained that the admission criteria arc that the person must be 18 or above and he in need of this type of service. The day care is alfr:acling clients by public speaking tad different social agencies by referrals and public service media. Ms. Krisloferson asked if there were any statistics to show how much the cost for displaced workers would be to leave work and care for an elderly perse As. Weaver replied [hey do not have int'ormation from Dentor but there are studies of other placer would be glad to forward copies to the committee. Nis. Morimoto asked if Adult Day Care is planet. advertise. Ms. Weaver replied that (he day care doe- have o small advertising budget and do plan to ne advertising. Ms. Morimoto asked if th day oare was a Government organization. What is the m, Lind this organization or is this n social sr vice organization? Ms. Weaver replied the day oarc is her : and a social service organization that 's% ;l be eligible for Medic ,4 °uuding, Nis. Morimoto asked , see Medicare in the future. Ms. Wcaver replied that Medi does not currently fund adult dc a• Ms. Ross asked if everyone is to pay something. Ms. Weaver :d there is Medicaid and fort; d ~ cannot pay they ar assessed based on ircome and it is defcnnin they are eligible for a discoun s. Morimoto asked if a. or night care was available. Nis. Weaver c,.p -A tt,-r it would only be day Ms. K^-' -r -n asked what is it going to lake to goI Ih aoors open ,..car replied Ihaa donal $65,uuo is ueAcd and that the money being requested would be used to suppler.tent the sliding scale. Ms. Morimoto asked if the center would be taking persons from the whole County. '..fs. Weaver replied that the center was not geographically limiting, Ms. Briggs asked regarding case management, was staff they planned to hire. Is this something planned to start with or is something projected? Flow is this position going to be funded? Ms. Weaver replied case management will be provided today care clients. Additional care will be coordinated by :"so management • and the day care is not planning to hire extra staff. Current staff will provide the case man' gemen[ service. Ms. Briggs asked if there is a plan to incorporate family members, of people served, into the board or advisory counci I. Ms, Weaver replied (hut it is planned, Mr. DeSantis asked what kind of support of expected revenue wore they expecting from the other agencies listed. Ms. Coutiryer explained that they have received $5,000 from the flow Foundation and have an application pending. Mr. DeSantis asked Mn t is the recourse if'some of the potential revenues sources listed were to fail through, Will the doors not open or will it open with fewer people? Ms. Courtryer replied [he plan would probably be to open the • doors with fewer people. Ms. Briggs asked if the day care a-as seeking county funding or other areas in the • county. Nis. Weaver replied that it was good suggestion. Ms. Ross mentioned that 4,239 people noted in the 1989 census as having some mobility, self eare or other problems. How many are currently in nursing facilities or other facilftics. Ms. Weaver replied that none of the people are in nursing homes, Ms. Krisloferson advised them of the process to receive funding and the time line. • I Q • A~cr3tlaitom UNOFFICIAL NVNUTFS IISC MEETING -02'24/95 r7 r n PAGE - 3 ( V 111. DENTON COUN'T'Y FRIENDS OF THE FAMILY Ms. Krisloferson welcomed and introduced representatives of the Denton County Friends of the Family, Cheryl Suuerfield and Warren Searles were present in make the presentation, Denton County Friends of the family is requesting $36,000. tits. Suuerfield began by thanking the committee for the opportunity to make a presentation, An ofiice cleaning was done recently and a 1986 organizational chart was found and it showed that it is not the some organization, The agency is now more comprehensive than 10 years ago. Friends of the Family is celebrating their I5-year anniversary. Dotneslic violence has been brought to the forefront by being so much in the news. 't'he capital has a display that contains the names of 161 women who were killed is ,•exas due to domestic violence and file City of Denton has two women listed. She discussed with the police department a cooperative effort between the police and Friends of the Family. The representative from the police dcpartunent stated that he did not know what [hey would do if Friends of the Family was not here. The necessity is here but the question is how are to continue with the services. Most services that are s('rl provided art. ill- !rasic servi, es. 'I lie question is how can I needs be met for more individuals. The program outreach continues to have e 7w ',it but [he program manages to shelter everybody or coordinate with iwother shelter. 'fhe -vgran tying to 100K into how can a difference be made. Every time it womar comes into the shelter .otsius t life saved, 'rite money is being well spent. The opplicatinr -ket inch.ded it management audit is a step we've taken to look at orerselves internally. The goal and is to loc into long r•-nge strafe, inning to build a better %Mi' fe program valuations l'. -ook at the programs a.., w to bt of (hose dollars that are s'. .lug, One big ,ccess slo; was the securing ofa $94,0,1. ant to ie transitional housing ti. :ter clients. A ,bfem in the past has been that thirty (L. is not eno. •o r- ' e a difference. A provides is election for them.. + grant will create r: more intense ern so clients ern io housing, get a,I J a car. The progra has had sonic success and some tt The program nee, expand into Ill 'Imic common, long range pl gill be to come up ame strategies, ;ample invif ,e o r ; day of fun ve information u education r, - flrey ...'c rvolKrirg wow ure .,.vslcy Coalition anc have requested funds for that, Friends of [he Family has a I lispanic batterers program that has a Spanish counselor. 'rite palterers program is something that is being planned to expand. This years budget request is for a counsel;, at has a waiting list that has grown by a 100. II is a type of progran that cannot have a wailing list due to co+r! order. Budget wise, 60% of the budget consists of contracls end 90VL anent funds and grants. They are asking for an additional $3,000 to j fund the battering position. Denton is receiving $338,000 plus service. This is direct service cost with a very low overhead because they own the shelf- They are requ ling $36,00 to pay a portion of this and to keep them going to continue to p,crvide basic programs that are imperative. 'There is it lot more that they want to do to and are working with the board to seek additional funds. Ms. Suuerfield asked if (here were any questions. Ms, Briggs asked if there was a waiting list for each program. Ms. Suuerfield replied that waiting lists vary, The batterer's program does not have a waiting list because mainly they work in groups. Ms. Briggs asked if (he documentation statement on the survey by ID1fS had been worked on. Nis. Sutterfield responded that they received a clean monitoring. Ms. Briggs ~ • asked if (here is a process to allow clients to give feedback. Ms. Satterfield replied that [hey are developing it client survey at (his tinie. 'The), are at the beginning in doing performance based evaluation for measuring the program. Ms. Ross asked if they could provide paperwork to backup the statements oil introduction. Nis. Suuerfield replied that file way it measured is by lives saved and the difference we've made in the clients lives. Mr. Desantis stated that he was impressed by commen(s of site evaluations by the legal 0 c~ • • UNOFFICfAL MINUTES CC)) IISC MEETING - 02124195 PAGE-4 0-FF (1 standards organization assessments done by the Dallas nonprofit center, What is the plan to take the organization into the future and what programs will be put in place to help guide into Ilse future? How high of a priority is (his? Ms. Sutierfield replied that it was a top priority. They are working with a consultant to create a long range plan. Mr, Searles added that [he board is working on a long range plan and they can assure (he committee that the long range will happen. Mr. DeSantis stated that the commiltee would like to see [lie long range plans when completed. Ms. Kristoferson asked if they had been working with Child Advocacy and Kids Place. Is [here it need that cannot be provide on a more permanent basis while the parents are in house? Ms. Sulterfield replied flint she does support a program like the Child Advocacy progr in. They are very involved in the therapeutie part. On Kids Place, the needs are there but they are not sure on how to meet thal. Nis. Kristoferson asked how they can better access other communities besides what they are doing. Ms. Satterfield replied (hat through fairs and seminars. Ms. Morimoto stated that the best way she believed to help correct the problem is prevention by education. Has education been thought of? Ms. Satterfield replied (hat yes and that (he Denton Benefit league awarded [he request for education. have 11) schools signed up. The shelter is there but it is not fixing the ^^,)blem. Ms. Morimolo asked if they are using advertising for the shelter and programs. Nis, Sulterfield replied that she advertises on cable television, 'f icy also do have posters up but (hat they keep being tort down. Ms. Morimoo adder! [hat she ha(' ;ward dim counseling for hatterer's does not work. Ms. Satterfield explained that they have found it to ; effec e but does not know what the long term will be. It's a program evaluation that they wam to do ° ;o-. s b "led that one Ihing to' ^o in mind is that a barterer did not learn to become a hattcrer in a n time, Th tterer needs to drank lie ,hind sal. If the seed can grow then there i chance but it rot a 100% ci re, the batterers are trying an if 100 are pal through a program and o - comes Ontl o.' I's wol-) it! Iv. TEENS T/ NG RUSPO; 311 IN PARENTING' JCCESS Ms. Kri, rson introduced and welc, oed representatives of the Teens Taking Responsibility if Parenting Succc~ tv Spardding and Dr. ' i were present to m; ' e presentation. Ms. Kristoferson welc presenta[ives. Tc - mg Respo.nsibilky in are C- caccess is requesting $10,000, Ms. Spaulding stale.! that their primary goal is to keep teenagers in school. If they fall by the wayside (hen I it will be ntore ex,,o„sive in tltc long run by needing public assistance. She has been with program for three years. Sonic of the teenagers are going on to secondary learning, Most teenagers want to earn motley and they hale being on public assistance. If basic things are provided such as child care, transportation, to child care, to medical appoinfinents, this reduces time away from school, 'I'iteir focus is to help wilh these • press-ues to allow them to he more successful in school. Ms. Spaulding asked if there were any questions. Ms. Bell asked how many teenagers are in the program. Ms. Spaulding replied that 152 students were served in 1994, 'that is not all the pregnant and parenting students because sonic do not require these services. At any given t ime there are between 70 and 80 students in the program from DISD. Sonic teenagers either move or transfer. Ms. Kristoferson asked if • pregnancy has gone down since ITRIPS has become available. Dr. Anthony replied [hat the trend seems to • be declining and stabilizing nationwide. In Denton 100 girls are getting pregnant. Ms. Spaulding added that ,Scone are choosing abortion. She is seeing of trend of fewer pregnancies than she i w c~ • 1gtt~)dr~lt0 _r'~ UNOFFICIALMfN[J'1'1?S ~hL HSC MEETING -02124195 PA(iB-5 has seen parents, Ms. Kristofcrson asked what the follow, up effort is. Ms. Spaulding replied that has come up with some numbers of how many students have gotten diplomas and how many have dropped out. She has yet to determine how many go beyond to secondary schools, Out of the 2 314 years that she, has been with TTRIPS they hnve had 73 completions. Eighteen of these students had dropped out and they were able to bring back into school. Mr. Miller asked what is being done in the Junior High level to prevent pregnancy, Ms. Spaulding explained that al this point nothing is being done but she does have goal. Wants to put a panel of TT RIPS parents and deliver a message Shejust received word that they are receiving the empathy belly [hat simulates a nine-month pregnancy. '['hey also have an infant simulated doll that helps to educate. Ms. Riddlesperger asked if more mothers are keeping babies. Ms. Spaulding replied that few are put into adoption. There is a negative connotation about giving away a baby. 'they are trying to work with them in [he healthy aspects of adoption how they and baby would feel but it takes maturity. Ms. Kristoferson asked how much DISD is going to supporting the program in the next budget year. Dr. Anthony replied that the amount that they have applied from DISD will make the budget around 75,000. They received a $46,350 grant from the State, called Pregnancy Education and Parenting, which ends this year and is up for renewal at the State Legislature. Ms. Spaulding added that the feeling from the Legislature is not encouraging. WIC was stating that they may not exisl after this year. Many of the resources [hat students would be using are injeopardy, The news is not encouraging about s[aie funds regarding these programs. They also received $12,000 from the Presbyterian churches, which has adopted 17RIPS as pail of a bicentennial fund. Ms. Ross noticed that in the proposed expenditure budget that the child care costs are $3,000 less than last year but the request is an increase of about 1 $4,000, Where has the change occurred? Ms. Spaulding explained that they were very fortunate in working with CCMS, They got a pot of their students into this federally funded program that is now experiencing cuts over the next two years. They were very fortunate oil getting most of their students at the school last year on CCMS. She was told in Austin that as CCMS loses students on this year program (hey would not be replaced, She was also advised [ha( (he following year there would be a greater cut. CCMS has been cal by several million, M;. Briggs asked if'FFRIPS is able to have contracts with the child care facilit[cs end do they provide with a price cu[, Ms. Spaulding replied that is not how they provide day care. They are working with five different centers in Denton but there is not a shortage on needs for child care so there are no price cuts. Ms. Morimoto asked [f they have looked into infant care with City County Day Nursery. Ms. Spaulding replied that they only take children 18 months and up. Fred Moore has eight slots for infants and if there is an opening they i are called. Dr, Anthony added that they are working with Fred Moore and have discussed new changes working with child management. They have prospects. They have the east wing of Fred Moore Learning ('enter that has not been renovated [he district and are looking into bond money to do [his. 'they are interested in working with planning committee and superintendent of the board of the possibility of taking part of that wing for their own in district day care. Ms. Spaulding added that it would be a great place to work on parent • education. Dr. Anthony continued with the prospect of DISD working with Head Start and expanding to infants to three program. But, the Head Start funding is up in the air. The DISD dropout is around 1%. It has been up as high 4 112% three years ago. '17RIPS is contributing the drop. State goal is I % and they are getting very close. Mr, DeSantis asked how are (he students doing on standardized test. Dr, Anthony explained that the students do very well and are very motivated. Their children are great motivators. V. (BREAK) , • • • • 0 • w • c ~ Aflendaga ! . UNOFFICIAL MINUTES I ISC MEE l ING • 02/24195 bate _ PAGE - G VI. FRED MOORE DAY NURSERY SCHOOL ` Ms. Kristoferson introduced and welcomed representative of Fred Moore Day Nursery School, Inc., Cathy Kircher. Fred Moore Day Nursery is requesting $35,000. Nis. Kircher began by giving a brief overview of Fred Moore. Fred Moore has a long history here in Denton, 40 years. It began with three small children that were burned to death that led to creating a place fbr children to come. They have a program of infants to five years of age. The infant program is new and has only been there for two years, The programs have extensive waiting lists. They provide services for lower income families with child care on a sl?ding scale. Child care is veiy expensive. Infant care in Denton runs about $75 to $100, They provide infant care at $52.50 a week and only have eight spots for infant care. P ighty-five percent of parents make a yearly income of $10,000 or below so they pay the lowest fees. The lowest fees do not pay for all costs. They have two teachers per room, they have 14 toddlers, 23 in the age of fours and eight infants. Fitly percent of the teachers have degrees and the other 50% have in service training and outside training, If a teacher has a degree, they earn a little more money. Denton needs to be proud that they support a child care center for low income families. Infants need care from the crib and there are so many statistics that relatives love the children but they are not caring for the children. Their preschool program provides social skills by communication that is something that some children do not get at home, Fred Moore has developed a system of voluntareerism. They have clients from MIiMR, one is a person with downs syndrome and she is leaving them for a job that [hey recommended her for. They also have foster grandparents, fraternities fiom North "Texas that volunteer once It week, praclicuau 5tudeuts that do their social work at the oeuler, and they have a college class coming by to do observations, They provide a place for community service for citizens who have a DWI and need to work off Community service. They do maintenance al the facility. They provide a lot of opportunities for a lot of people. The Board lives in the community and have personal feelings about the center and are very dedicated. It is very family oriented. i Ms. K ircher asked if there were any questions. Ms. Kristoferson commented that she took a lour of Fred Moore and that it was a wonderful facility with happy faces. Mr. Smith commented that he had heard a lot of wonderful things about Ms. Kircher and the Nursery School. Ms, Kristoferson asked if they keep collaborating with City County Day Nursery. Ms. Kircher replied that she and Ms. Peters of City County Day Nursery work together and they know how many openings they each have. Ms. Briggs asked if Fred Moore had an Advisory Council or a Board of Directors. Ms. Kircher explained that they are set up with a Board of Directors so they do not really have an Advisory Council. They are willing to add anyone who is • willing to work. Ms. Briggs asked if Fred Moore has ever explored other funding. Ms. Kircher replied that they have applied for four grants and been (timed down but she was not giving in. Those grants were for Ile facility, not operational funds of which there have not been any grants requested. Fred Moore is concentrating on renovations. Ms. Kristoferson asked if Fred Moore relied heavily on CCIVIS. Ms. Kircher replied that Fred Moore does not but (hey used to. Ms. Bell asked how many children are at Fred Moore. Ms, Kircher replied that they have 62 children. Ms. Riddlesperger asked if Fred Moore had retired persons E as vohnncer, RSVP. Ms. Kircher stated that they do a lot for us, they make their Christmas, [:aster baskets, and sew many pillows. Ms, bell asked if they had foster grandparents, Ms. Kircher replied that they are • having a shortage ofgra;udparents. Mr. Nicholson asked where the Nursery School is located. Ms. Kircher replied that they are located at 821 Cross 'I inibers. I • 0 • Q • ~~t:ndaNo 4ge~ld~,p©ntf_ I` aa, uNOrnant, nttraufra 1ISC MELTING - 02/24/95 PACE-7 VII. KIDS PLACE Ms. Kristoferson introduced and welcomed representatives of Kids Place. Elizabeth Garret and Janice Hunter were present to make the presentation. Kids Place is requesting ,$35,000, l Ms. Bunter began with a brief history of Kids Place. Ms. Hunter has been with the Board of Directors since 1991. At this (line Kids Pla~c is not functioning. When the facility was opened, it was always at full capacity. They received calls for Kids Place from people and organizations. She is a professional morn and a foster parent for the last 13 years. The places that hold children are closing down or are getting overloaded with children. There is a great need for a facility like Kids Place in Denton area, They have been approached and been offered money to help them reopen the facility but it would have required them to accept oat of Denton County children. They are a short term facility for children in immediate and crisis situations. Ms, Garrett continued that reason they are not open is due to the lack of funds. The need is there. Ms. Garrett asked ifthere +vcre any questions. Ms. Kristoferson asked what is needed to open the facility. rt-Is. Bunter replied that they require three months budget in the bank or pledged which is $9,000 rent. Ms. Garrett replied that currently Kids Place administration is in her (tome and it does not stake sense to move out. Ms. Kristoferson asked what is the plan for ongoing funds. Ms. Garrett replied that they had fundraisers planned. Susan llroolfolk is working with her to put together visuals and speeches that will allow her to go into the public to advise tbent on what they are doing. They did not do this prior to the last opening 'they also received a child the first day of opening. They had barely made the inspection and passed. The amount ofchildren escalated, They are putting this program together and the policies and procedure will need to change because before they had three children and now they will serve 14. They applied to the Texas Emergency Shelter Fund last year and did not get funded. They had 96 applications and they funded 45. She commented that she will reapply for these fund and one of the criteria is local support. One thing that bothers her was that they also declined by ESPG because they needed a homeless person on the board. Ms. Morimoto asked how long are the children being kept and are the children being brought by the police. Ms. Garrett replied that the shortest they had kept a child was 3 1 /2 hours to the longest of six weeks. Usually they come from different situations from the police department or other organizations or removed from harsh situations. Ms. Riddlesperger asked what are levels one and two. Ms. I hunter replied that there are six different levels of child care and level one and two are children that can function ill a horse atmosphere. Levels of three, four and five are children with disabilities or mentally disabled or very life dependent and needing a nursing staff. Ms. Morimoto asked what were the circumstance for the 6 I/2 week stay and the reason she is asking can there be a duplication of services. • The 6 1 /2 weeks was a case where there was a mother with five children that were sleeping in a vehicle. She needed time to get on her feet and go through housing applications. Ms. Morimoto asked what is the nh inimum needed to open the facility. Nis. Garrett replied that they need in the bank, three months of operating expenses. When the money is secured, it would be added to with fundraisers. Ms. Morimoto asked if what is needed is $70,000. lie", much is in the bank? Ms. Garrett replied that was correct and they ha%e $1,100 in the bank. Ms. Ross asked if there was a facility chosen, Ms. Garrett replied that she did not have one but, due to her connections it would not be a hard thing to find. Ms. Kristoferson asked if • • Kids Place been adopted by any group. Ms. Garrett replied that not it has not. Mr. DeSantis replied how much money would the Emergency Shelter Grant program provide. II was mentioned that there is a matching grant program. Nis. Garrett replied that it is a one for one snatch. Some of those snatching dollars can be in-kind, Ms. Hunter added that they are expecting help from UNT and TWU. Mr, DeSanlis asked irthey are planning to use the $35,000 to meet a match to open Ilse facility. Ms. Garrett replied that would • c.+ 0 /ponda No 1 Agonda!ton UNOFFICIAL NIINU71-S I ISC NIEET ING - 02/24/95 PAUL - x make [hem eligible to receive the matching funds, Ms. Kristoferson asked how large was th- boara. Ms. Garrett replied that there are four persons on the board. Ms. Morimoto asked if [hey have a ked Sheriff Lucas for endorsements. Ms. Garrett replied that the county is not allowed [o give written endorsements. Mr. DeSanlis asked what happened to the 27 that were rclbrred and were not helped. What is the recourse'( Ms. Hunter replied that they have a self refer- ok to refer children. Unfortunately a lot of those children fell through the cracks. Children from uie ages of 10 - 13 and nobody wants and they try to refer to other foster agencies but two have closed this year. There is no place to put them. Some juveniles commit break-ins to survive. Mr. Nicholson nsked if they had been approached by Texas Youth Commission and why was it turned down, Ms. Ilunter replied that Texas Youth Commission wanted Kids Place to take children from all over Texas. Some of the children might have been sex offenders. Kids Place svauls [o help children here in Denton. Ms. Garrett said that (Tre), want to provide a place of safety for it short time. They are not interested in being a surrogate correction facility. Nis. Morimoto asked how do they plan to be funded in the future. Ms. Garrett replied that they are planning to look into homeless funding and other sources but she does not know how much will he available due to [he cuts that ere being planned. Ms, Briggs asked if this was the first place to ask for money. Ms. Garrett replied that yes it was (le first place this ),ear. A lot of organizations to obtain funding ask that the agency be in operation for three years. Ms. Morimoto commented that [his was Kids Plac ' urth time to ask for assistance. Children need a secure place to live and there is a not another place like K,, Place in Denton. Ms, Kristofers^n explained the procedure for funding and thanked there. V1 IL CHILD ADVOCACY Cl3NTI!R Nis. Kristolerson introduced representative o''the Child Advocacy ,,e June Grahan Victim's i Assistance Coordinator for the District An y, Dr. David Williams( .I Sue Morrir . • Public Information Office for the Sheriff's Dcpautn,mt were present to make •,resentation. ^1s. Kristoo welemncd [he representatives. Child Advoctcy Center is requesting 000.00. Nis. Graham began by introducing the persons rep ranting the Cl dvocacy Center, who are part of task force that was formed Just ),car, to fcim a Child Aaaocacy c icr. There is one slight clarification to make that is in the proposal. The task force is made of representatives from ten partner agencies that signed the interagency agreement and six orthose agency are the larger law enforcement agencies in Denton County. Once their center is operational it w ll be utilized by all law enforcement agencies. What they have found is Ilia( the advocacy center (once i~ t Kara concept to understand. The center is not a shelter. An advocacy center is physical facility where child abuse investigations will lake place. 'rho investigation will be done through it multi-disciplinary r--m approach. The [earn will be comprised of law • enforcement, child protective services, district attorney,., ~ apist and medical personnel in some cases. 'rho investigntion will have one interview (tone by n skill interviewer. Their interviews of the child will be viewed through a one way mirror or through close circuit television by [he rest of the investigative team. '11rcy are hoping that the interviews will be used for the purpose of criminal prosecution, In [heir system the mnount of interviews can run up to 17. The center will reduce that drastically. Most investigation are ; geared to adults, this center will he for children. The center will include input from children to make the • center it better center. The center will be for children. The center's concept is a nation wide movem,;nt, • • /here are currently 18 in the State of Texas. She dues not have to mention that children are damaged by abuse. 'rho healing needs to begin with system. The funding will provide for therapy sea ices for the children flint \vilI be coming through the center. '['hey will be serving the children o1'Denton to reduce trauma when going through the investigation. What she has found from working 13 years in child abuse is that changes are needed in the system. prisons are overflowing and there is research that indicates that the • s ApoatJ~ fnl~?, l,,v' UNOFFICIAL MINUTES Rite_ IISC NME. ING - 02,2405 PAGE-9 13 0 prisoners were victims of abuse. They are looking to break [lie cycle of abuse, The concept and service ticy plan to provide will begin to repair the damage right when it occurs. They will not duplicating services instead they will be reducing duplication of services, Ms, Graliam asked ii there were any questions. Ms. Briggs asked will [his process increase conviction rate. Ms. Graham ; eplicd that yes because of he fact all agencies will be working together and sharing infbrnratio P. It's been shown by other ,enters that it does provide a stronger criminal case. Ms. Kristoferson asked if there will be nio.e of an overlap of CASA services. Ms. Graham replied that many of the centors in operation use CASA volunteers. 'nccy hope to network with all agencies. What CASA does is that they me advocates for the children while they go through the system. They will have an actual physical facility where it child will be brought for all interview. Ms, Morimoto asked if the center would be receiving County funding. Ms. Graham replied that they would be receiving funding eventually. 'T'heir task force fins peen in operation for it year and the projected opening is in September and they plop) to approach other major cities. Mr. Stewart asked ifthe function is to st.caniline the process for the victims of crime. '!'hat is a governmental police function that should be shared by the agencies that are involved in using the facilities. Besides fire county, are reruesis being made to every county city to make a similar contribution? Ms. Graham replied that nccy are looking into np)d c°ploring different areas r'• funding. nding received by the Cityof'Denion will be for Denton reside ionly. Mr. Stewart n^M ifthe funds +,n arc requested are for battered v en, Fri ids of the Family ling for displaced violent conduct, other sort of remedial tyl ogroa- ? Is the Advocacy -ask ins for Nile I in the nrr iccu[ion for helping alleged v as? c iuld that type of rcque read of goin, ;ommittee, go •clly to the chief of police ofi due tr .act that person has more . Ii ris program I help file proscculion anr: iaw r forcemeat'? Is this the appropriaw . q depart to be going III dl," Nis. Graham replied Illot what Ile center is asking for is the contracted therar the children on the inves!igatinn is come :d. To begin the healing process. 'rte plan is to have icrapist involved so iu the therapy is coordi, t. Muhiple contamination when a child is intervicwr ! vcr and over again es ally by unskilled into ve s here is a tendency to be suggestive to the chi' lie reason I'or the Lily to he at Ilse end is the therapy can contain inate the original statement. Stewart asked that ipenditures indicate an ii i professional service that is counseling at $2,400 and only follow up counseling at $ 18,000 W makes him wonder what the rest of the budget is for. Are funds only being used Ilicrupy7 Mr. Grp' '•I replied [hot [lie fluids would only be used for Ihe~ and only for the City of Denton citizens. Nis. i . ,aferson asked that of these numbers of 2,000 re. ...s of child abuse what numbers will he moving into the Advocacy Center and into therapy. 14s, Graham replied that in CPS statistics in Denton County received 2,124 overall referrals in 1994 and 923 were physical abuse and 358 • were sexual abuse. In the two-year period of 1991 and 1993 there v increase in physical abuse, 11% in sexual abuse. In 1994, CI'S showed that 40% orall referrals came front the City of Denton. Demon police Department in 1994 investigated 81 cases ofsexual offenses against children, The District Attorney's office received 197 child abuse arses. In comparison in Collin County, 273 children went through advocacy center last year, which were 233 sexual abuse, 30 physical abuse and 7 sexual and physical abuse. Ms. Krislofersun asked how many therapy session are being planning. Ms. Graham replied that there will he 12 sessions al $50.00 a session for 30 children. Ms, Briggs asked how did Collin • County fund Ihcir advocacy center, Ms. Graham replied that the center itself was funded through block • full(] sources. Nis. Moriniolo asked what happens if there is more than 30 children and who is funding the building and wilities. Ms. I • 0 UNOFFICIAL MINUTES IISC MELTING - 02124!95 PAGE - 10 (J Ross asked if there is a possibility to get a place in the new CPS building in Lewisville, Ms. Graham replied that it is a possibility. CPS has money but if they find that the child doesn't need to be protected they close the case and cut off the treatment services. Mr. Stewart stated that this is a sensitive area, the type of situation and therapy the child is going to receive during the investigation by the prosecutors of the case against the individual. There is some concern from defense lawyers about therapists who get involved and talk children in the therapy into thinking that they were abused when in fact they were false memories. The children are susceptible to suggestions as a defense attorney, and he has a problem funding the therapy and what controls will be there. Ms. Graham replied that the therapy will take place following the determination that abuse occurred or did not occur. If it is determined that is an invalid case then the child will not qualify for therapy services. Mr. Stewart asked what they thought the therapist would do ifthey determine that the abuse never happened. What position will it put the therapist in? The therapist knows he is being retained, and he stated that he has a problem when they are getting directly involved In both prosecution and control over the therapy. Ms. Ross explained that at the time the CPS therapist may be called into court. Mr. Stewart replied that CPS does not prosecute. Ivfs. Morimoto asked that if the advocacy center is such a good service then why is it not funded by the stale. Ms. Graham replied that state funding has been cut back and they have lost funding over the years. When she worked for CPS in 1987 there was funding available to keep cases open even when the need for protection was not there be°ause they knew child needed treatment but that is no longer available. Ms. Briggs stated that there are therap, .r-vices available through Friends of the Family for children. Ms. Graham said that it is a possibility and resource the Advocacy Center might ,)c able to use. Friends of the Family does have a waiting list at this time of 2 - 3 months. Friends of the Family are members of the Inter-Agency Agreement. Mr. DeSantis asked if the funds being requested are for therapy and will doors open even though this committee does not fund this request. Ms. Graham replied that was correct. Ms. Graham feels that this is something that is needed in this county and the word need to get out. Ms. Kristoferson asked how can community people as volunteers get involved. Ms. Graham replied that once the center is running they will have 2 full time paid staff, They will require clerical, greeters, and volunteers to work with the children. They are looking for community leaders to become board members, people who can help them find funding, people with expertise. Muting adjourned. • • • g ~ ~ rte r'!s 1'~ '.y ii ~ rat A` ✓r~P 1•~.^s ~t lip t r- • • ;oDUrN~ _ rlr,.IG If9ni ~..LJ . 5W-42-- UNOFFICIAL MINUTES 4---95 HOMAN SERVICEiS COMMITTEE MEE I'IN6 MARCH 3, 1995 - 5;30 Y,M. +J o ~7 r Members Present: Sandy Kristoferson, Mary Morimoto, Cwherine Bell, Victor DeSanlis, Kevin Miller, Wesley Stewart, Ed Smith, Pat Muro, Diana Briggs and Larry Nicholson. Members Absent with Notification: Carol Riddlesperger Staff Present: Barbara Ross and Ahna Espino 1. TWU CARES Ms. Kristoferson introduced and welcomed TWIT C.A.R1.S. Peggy Drapo and Paul Jill were present to make the presentation. TWU Cares is requesting $20,000.00. Ms. Drapo began by introducing Mr. 11111 who is New Center Nurse Manager and a computer expert. This past ycar since they, have had Mr. Hill and Maria Ramirez, RN/Assistant Center Manager they have been able to double the amount of clients they have been seeing. Our program provides nursing care services that is to keep people healthy and education to practice health care promotion to prevent Tamil ic, fron, •,vailing until they are sick. Referrals are made to physicians. They provide henlth care to Gpmil,,~ d'hc Dentin Ifousing Authority at no charge. In return the Denton Housing Authority I ide 'lity, utilities, phone bill and janitorial services, free ofch,uge. Nursing services are 'dco ,t ' v scale. Physicals are at $5, What needs to be remembered is that people who come to I:,iw t, ;.~."mc or it is very low. Some cannot even pay $1 and the clinic charges what they can pay. Ill., pro, 'le Dental Service. Through a grant Funded through Texas Department of Heallh they have be, ° de provide free breast exam and peps. They find it hard to provide service because older women do not want the service and it is very hard to convince them of fire necessity. Ms. Urapo asked if there were any questions. Ms, Kristoferson asked what is your request to the city and how does it impact the city. Ms. Drapo replied that they are requesting funds for a senior staff nurse and a d mtal hygiene studant to help our manager in the dental clinic. Flow gave grant for two days for dental clinic to be managed. The senior staff nurse would work in the pediatric department. Ms. Kristolerson nsked if it was a duplication to North "Texas Community Clinics. Ms. Drapo replies that it is addition to it and unlike North Texas most of the patients they see do not have Medicaid. Ms. 13riggs commented that she was impressed by evaluation objectives. fta-c this tool been used or is this the first ycnr to use it'? Ms. Drapo replied that they use it to set up methodology and objectives, It is very effective and easy to read. Ms. Briggs asked if all grants listed are applied for annually or are they • only available every several years? Ms. Urapo replied that some are five year grants and for this grant it is our second ycar. The first year (lie), were able to pay for nurse manager's salary. The second year they were able to pay salary and quarter time for assistant manager. The amount goes down every year. 'they have been able to provide salary of Mr. Hill and I14 for Ms. Ramirez, 1l2 time secretary, equipment and supplies. Ms. Kristoferson asked that for the program Shots Across Texas and United Way arc you asking additional funding for this. Ms. Drapo replied that Shots across T'exas' nurse is a • service that'['WU with collaboration with Denton County Health Department and Texas Medical • • Alliance Auxiliary and North Texas. They set up places for immuni7ations. The nurse does not work at CARES. This grant and the Adventure Orant take care of immunizations, which is not in connection with Shots Across Texas. Mr. Miller asked that previously it was mentioned that you have trouble giving it away and do you evaluate every yea to see how to inform the public. Ms. Drapo replied that if they do Plot earn money they do not get the money. 'they wrote a venture grant to United Way called i • 0 i • G~ • G UNOITICIAL MIND 111 ~ I f SC NI F "i ING - 03!07!95 (`(1 F'A(iti 2 Women to Women through evaluation cervical cancer grant in which they hope to get the word out to minority women. Last year 97 women took advantage of a grant mid they could have seen hundreds. 11 wa3 advertised on billboards on radio. If they get a grant from United Way or not they will begin the Women to Women program. They will obtain a person to go out in the neighborhoods and teach the necessity. How to get to CARES and Health Department and will work with SPAN to provide tokens to go to these facilities. 'fire), will advise them how to make their own appointment and importance of appointments. This program is patterned after a program in Houston to prevent violence to women, Word to word seem. to work. Ms. Ross asked if they were advertising in Spanish and English. Ms. Drapo that the flyers were in English and Spanish but still believe the women to women approach would have bettor resufts. Mr. Stewart comments that application is excellent. The amount requesting is for a staff person whal happens if there is a change in the, attitude of this committee to not fund these positions next year? Nis. Drapo replied that for five years CARfiS has operated with students but could only be open for 20 hours a week. The amount of people needing care was overwhelming. When Mr. Mill and Ms. Ramiro were added, the ammmt of people they were seeing was doubled, There is a need for a new person bill if not funded, Ihey would keep up as best as they co,„d. They would find volunteers to compensate for staff but it is hat d to staff a clinic with volunteers. Mr. Stewart asked the grants part of the budget with the new congress and att'tude change how will it affect your programs`! Nis. Drapo replied that she visited Austin and it is chaos. They do not know about Medicaid but they do not depend on Medicaid for finding so it would not affect them very, hard. They do have u little Medicaid funding, for FPSD'1'. They have not charged Medicaid but may do in the future. Agencies who depend on Medicaid are in trouble. Mr. Stewart stated thut by Medicaid being safer and your money coming from a grant to give money to the states. Have you gotten any information on what Austin's philosophy is? Ms, Drapo repi,,d that it looks like federal money is being moved to state and '!:on to city. City block grants will be more endowed and community will make decisions on what the needs will be. Ms. Kristol'erson asked what the percentage was of Denton clients. Ms, Drapo replied that it was abort 61 % and they need to take into account the different programs. Ms. Kristoferson asked if TWU CARES is asking for fund, from the county. Ms. Drapo replied that they have asked the City of t,ewisville and they are looking into this, IL DENTON PARKS AND RECRn° VHON OWSLEY SUMMER PLAY GROUND PROGRAM AFTER SCfI00L ACTION SITE KINGS KIDS DAY KAMI' AL'I ERNATIVI AVENUE'S PROGRAM Ms. Krisloferson introduced and welcomed the Ocpartmen( ofParks and Recreation. Janet Simpson, Brenda Burton, F,iihu Gillespie and Amanda Green were present ko make the presentation. Ms. Simpson presented the Owsley Sumner Playground Program becau,e Mr, Pedroza was ill. They arc requesting funding for the third year. Last year the program was field at McKinna Park for children ofages 7-12. The program trns primarily for Owsley tract, Two hundred and sixty-three children below poverty level in the Owsfey addition. They had an average of 28 children per day in the ® program. From 9a.m. to 12p.rn, a recreation program was held at the park. From 12-1 lunch was ~ • • served. In the afternoon field (rips arc held to pool, bowling and other areas. Due to the acquisition at Slelfa they plrra to move the program to the Owsley Park, The program will be more successful. Besides recreation they have guest speakers from DARE, library, life skill and hygiene. Mr. Pedroza received a letter from a parent about how much the program meant to them. Mr. Pedroza did an evaluation and noted Thal most children needed attention and let the staff know it, This year our request is similar to Inst year with a slight 4.6% iucrcase. Our request is 16,8 15 that is for an increase in staff, • 0 F 1 ca • U1ill:°.yi UNOFFICIALIN1NUTES i !Cllr, , 11SC NIFETING .03/03195 PAGF, 3 Ms. Simpson nskcd if there were any question. his. Krisloferson asked if the amount of children will 35 children With th ON,cr Ihree Ms. Simpson '['hey that '18 due anew laocation. Ms.SBriggs asked what isthe process to dclennine eligibility. Ms. Simpson slated that there is no application because anyone who resides in the tract is eligible. Ms. Briggs asked if this was a program where volunteers can be used. Ms. Simpson replied that they have had interns from UNT. Mr. Pedroza would need to train the volunteers. Ms, Ross slated that statistics showed that census figures show the 80% of households in this area meet our low/mod incotne levels. They enlled HUD and because they have such a high perccnlage that they could presume it was a low/mod area. Mr. Slcwar asked if [hey charge any amount, Nis, Simpson replied that they do not. Ms. Kristoferson asked if they had any field about whal the program has done to kept children out of trouble, from being home alone. Was there a problem with any children in the program'? Ms. Simpson replied Thal they plan to implement this year a more technical evaluation. They will not interview each child or parent but several will be selected to do evaluation at beginning and end. Ms. Morimoto asked if the children were housed and provided with food and refreshments. Ms. Simpson replied that it was at McKinna Park and it has lots of trees and pavilions. The program provided lood and refreshments ih,'ough another program. Ms. Morimoto asked if Ihcy have a sign in sheet. Ms. Simpson replied that the program is a drop in program but that they took roll. Mr. Smith stated that Mr, Pedroza helps a lot in Rainbow. Ms. Morimoto asked ifthe funding was for salary. Ms. Simpson replied that the majority is for salary but it is also for recreational equipment, arts and craft supplies and transportation. Ms. Kristoferson asked if the request is not granted will a supplemental budget he supplied. Ms. Simpson replied that yes they have done a supplemental budget. Ms. Morimoto asked if the program was a first come first serve basis. What happens if there are 50 children? Ms. Simpson replied that if they have 50 children with Mr. Pedroza oo site and three leaders. It is about one to thirteen ratio but she believes they will have about 30 - 35 children per day. Y'he program begins the week after school leis out and ends a week before school starts. KINGS KIDS DAY CAN113- ELIff U GILLESAIF Mr. Gillespie began by staling that the program is requesting $15,766. The program is primarily for children living in census tract southeast Denton area. The area contains 400 children from the age of six to eleven, The program will run from 4 - 5 ivionday thru Friday. The program will have field trips, fhcy have a camp fire program that will teach life skills to the kids, The program is a structured program focus on recreation, culture enrichment, and life skills. Last year they peaked at 60.75 children through the day. They service 180 Through the summer. This year they are asking for more money for additional slafl'persou, 'fire lunch program on a daily bases, This program is funded • partially funded by general fund. 61s. Simpson added that (his program is not a drop in program, !1 registration forts must be filled out. If the child is not attending there is a call. Mr. Gillespie added f that lhcy do have Spanish speaking person to assist with Spanish speaking parents, Mr. Gillespie asked if there were any questions. Ms. Kristoferson asked if these are same children as ASAS. Mr. Gillespie replied that sortie are scholarship kids but many of the ASAS are bussed to the • cemer. Ms. Muro asked what the enrollment was. Mr, Gillespie replied that the • peaked "fhcy had J'I'PA persons to help. Ms. Ross asked if the JTPA workers were trained, Mr. G llespte0.65. replied that they were trained for a two to three week period. Mr. Smith commented that they ht d done a great job in organization and discipline. Ms. Bell commented that her niece had participated in progrotn and she was never worried about her. Ms. Krisloferson asked if they have been able to track the children to see if it is impacting their daily lives. Are they staying out of trouble? Mr. Gillespie • ca • lig oadaNo Apelltlaltaln~. UNOFFICIAL' •'INU IIS IISC AIEE'flN(, 0310395 PACiP. d replied that Ihcy had riot had any major incidents of the center. Ms. Ross asked (hat as these children get older they could be looking at a reduction of crime, Mr. Gillespie replied that the children are still somewhat young find they will know better in the next couple of years. Ms. Morimoto asked that for both programs, the first age group 6 - I I who is helping 13 tip. Mr. Gillespie replied (hat other programs are helping ages 13 and up. Ms. Morimoto commented that she had a problem that her son participated in ASAS. 'There. were new care givers every other day. She was concerned about stability, day in and day out. Ms. Gillespie replied that the program has become more stability. MLK is doing a great job. Ms. Morimoto continued that for the record the persons working are college students who are not happy earning nn ininhum wage. There is no discipline to first until a child gets hurt. 11 goes from none to extreme discipline. Ms. Simpson stated that Mr. Pedroza and Ms, Briggs asked the I "youth at risk," as the term was used, age group had been identified? Mr. Gillespie replied thrit it is based on living environments. Ms. Briggs asked if they come by themselves or with parents. Mr. Gillespie replied that parents needed to enroll them. ALTERNATIVE AVENUES PROGRAM - AMANDA GREF,N Ms. Green begun by stating (lie amount of request for funding is $10,367,00. The Altemalive Avenues program is designed to provide 12 youth at risk ages 4.14 to openly explore diverse and culturally enriching activities. Participants will be selected from the Owsley Summer Playground and the Kings Kids Day Kamp. The supervisors ofeach program will select six individuals and two alternates who have demonstrated a need for continued involvement in structures recreational programs. The program wil I provide structure, supervision, and positive role models need to promote positive behavior. The purpose of Ilre program is to i ) provide opportunities for emotional, social, cultural and recreation development; 2) provide a positive alternative to activities and behavior that reinforce negative hchavior; and 3) provide an atmosphere ol'support and learn building within a multiethnic group setting, 't'he program will run through the school year from Seplember and May and will continue in die Summer. It will provide the opportunity to 12 youths to explore (he education and enlightening experiences surrounding communities. The program will take place one weekend a month with trips at the following locations: Ropes, Pair Park Museum of Natural History, Aquarium, Port Worth Zoo, and others and finishing it off with an overnight trip to NASA Space Center in Houston, The program will be supervised by one Therapeutic Recreation Specialist, one Instructor (counselor), and one Instructor with two years experience working with youth at risk. Ms. Green asked if' there were any question. Mr. Wesley stated the other programs from Parks he has no problems with but this one he has a problem. Mr. Wesley stated [hat he grew up in a low middle income fain Iy and he doubts that his family could have afforded to do what is being proposed, Why should Ihnd only 12 kids to do these things? Nis. Green replied that her personal philosophy by defiling with these children is that these children play, in garbage and subject to their environments. They are not aware that there are Black Artist and Hispanic Artist. She wants them to know that there is more to life out there than their envirounicnl. Ms. Kristoferson asked how are these field trips differ from summer field trips. Ms. Simpson replied that are at facilities for recreational facilities and are more centralized to Denton. Nis. Krisloferson asked if the program cannot begin by exploring locally. My Q concern is that the cost per child would be well over a 100 each. My children have not experience • these things and it is a very small amount of children for such it holly price tog and there are no guarantees. Ms. Simpson replied that (he reason they choose a smaller number wits to ]lave greater impira Ms, Morimoto asked if the money could be used more wisely in team athletics. What will climbing rocks do? Ms. Green replied that sports arc usually what children are shoved into. As en individual someone might say that is what they want to do. Ms. Morimoto asked again what will rock chnihing do for their life? Ms. Green replied that 11 would promote self onfidence and self esteem. • w • NerdaNo UNOFFICIAL MINU'FPS Ap8pda1~61t FISCMEETING • 03103!95 1kilo PAGF?5 D_~ Z^ Mr. Smith added that he also had a problem with the program. How will going to a museum cha e a ! person's life but as a child she got logo Io these place? Mr. Wesley stated that he was a jock and an nrisy type but his problem was with this is that it is a high money ticket for 12 privilege children and personally he cannot justify the cost. Mr. Smith stated that what tiny have to remember is that this program is an alternative. What do you Think will happen after the program? Ms. Green replied [hat they are doing a pretest and a post-test that will determine the results of file program. As a taxpayer if (he) can reach one or two the program would work. Ms. Kristoferson slated that band etc. seems to have to have effect. Mr. Smith commented Thal this program looked like someone was trying to do a thesis or a research study. The anticipated results, for the amount of dollars just for [his it seems more a research and theses than something for PARR to be involved with. Ms. Kristoferson can this program be incorporated locally and then do it survey to determine impact. Ms. Simpson replied [lint can be looked into. Ms, Briggs asked what about the 13 and 14 year olds. Ms. Simpson replied that there are other programs for children of 13 and 14. Ms. Kristoferson thank them for taking care of our youth. Ill. 11OPF., INC. C Ms. Kristoferson introduced and welcomed 11011Ii, Inc., Barbara Atkins. HOPE, Inc, is requesting $30,000.00. Nis. Atkins began by thanking the committee for the opportunity for funding. The lransilional housing program is requesting $25,000. They have just begun our third year of a 5-year grant from HUD put (lie program in Denton. Staring the third year [hey must meet the match. They do intensive work for casework because they do not work with many families. The 30-90 day program is requesting for $5,000.00. they developed a cooperative areas with Friends of Family for domestic violence. They hope to increase the program to 12 to 24 months in the future. AI the present time, the program requires the person to be on section 8 or public assistance by the lime they leave the program. Public housing can he obtained within three months. They cannot count on public housing. They have gotten more simplistic in their approach to rase management. They are moving more toward a mothering goal that is setting more boundaries and guidelines. A major goal is to begin decrease dependence on government agencies. They do not have a shelter they allow them to choose their own home so they can stay in school systems. Part of the planning is to find a satisfactory life within ones income level. Nis. Atkins asked if thcrc were any questions. Mr. DeSanlis asked regarding their case management arul the tremendous need for it. Can everyone do case management'? Ms. Atkins replied that probably not because they do it in it wholistic approach and is very intensive. The number need to he small, Mr, DeSantis asked that the difference hehveen last year and this year. What more does the increase do for I I0P13 and does HOFFi louse HUD funding if funding is received from this committee? Ms. Atkins replied that aL:r five years it could be a great concern. This type of funding looks good and shows the need within the city. The amount of match has increased through (lie years. Mr. Smith asked regarding conflict the increase from 93 vs 94. Ms. Atkins replied Ilia[ it was due to the age of agency and referrals • from other agencies. Mr. Stewart asked how many years left if I IUD funding. If HUD funds are no[ • available how will it impact MOPE, Inc.'? Ms. Atkins replied that they are in the third. year of the program. 'I he word is [hat funds will continue for longer term programs. If need be, they will cul down to continue the program. It is Important for the community. Mr. Stewart stated that it looks like States wi 11 have the control is (here a group representing HOPE in Austin, Ms. Atkins replied that Texas Ilomeless Coalition is beginning to form in Austin. Ms. Kristoferson asked about the seven farilies. What has happened to them? Ms. Atkins replied that one was dropped and the other left the • O • • UNOFFICIAL MINUTES Agn Yarn] 11SC' MEETING • 03103'95 X system and moved on, Mr. Stewart asked how many families the program is assistntg this year, Ms. Atkins replied that last year seven families and this year they are doing 12 - 13 ramilies, V. LIBRARY - PROJEC('REAL Ms. Kristoferson introduced and welcomed Project Real, Rich Traylor, Project Real is requc~ring $32,586. Ms, Kristoferson asked where they went without funding from the committee. Mr, Traylor replied that in 93-94 the program was riot funded at all in '93 picked up funding for 4 -5 months With these landing and library staff they were able to pick up the slack and volunteers helped them out. It's hard (o continue to have steady growth without continuous funding. The funding will provide for individual tutors to leach reading writing function under 8th grade level,'The program offers one to one tutoring free. It has a positive impact on ifiiteracy. Mr. Traylor asked if there were any ques(ions. Mr. Miller replied that if Project Real was the crtly place that was free. Mr. Traylor replied that no but it is the only place for one to one tutoring free. Usually it is a class the one to one offer less of a chance for drop outs. Mr. Stewart asked if federally funded does the money conic back? Mr. Traylor replied that was correct. Ms. Briggs asked what is a tutoring session. Mr, Traylor replied that (he), have four session per year. The person conies and trains our tutors. The cost is high. Ms. Briggs asked if they could train someone locally to not have cost. Mr, Traylor replied that he is not fully able to answer the question. The requirements are 100 hours of tutoring sessions. It requires a huge amount for study and an understanding of literacy international. Mr. DeSantis asked what done in the way of critical thinking. Mr. Traylor replied that it is in the line of Functioning and they can teach (hem to read and write but critical thinking will help them function in society. Ms. Kristoferson asked if the materials were purchased could they continuo with the same l people who are tutoring without the additional tutor. Mr. Traylor replied that personnel needs to remain to devote to this program for evaluating. There will be no extra the position stated is he, Ms. Kristoferson asked what the timeline is to get form phase one to phase two. Mr, Traylor replied that it can be from one (o tttio months and it depends on the schedule between the tutor and student. Ms. Morimoto asked irclients are walkins. Mr, "Traylor replied that was correct. Ms. Morimoto does the student need to speak English. Mr, Traylor replied that the student must be English speaking student they do not do ESL. Mr, DeSanlis asked if could be done on a computer that could save money in the long run. Mr. 'Naylor replied [[tat they do not currently employ that method. They would loose the one • to one tutoring plus they do no[ have the money for computers and materials are consumable can he taken home. Ms. Morimoto asked when will he be notified about they are receiving federal funds. Mr. Traylor replied by summer or fall, Ms. Morimoto asked if [hey receive a federal grant what will happen to (lie money the committee has funded them with. Ms. Ross stated that can make rcconimemlations is the project is federally funded. Ms. Ross asked if they currtntly collect income range levels. Mr. Traylor replied (hut no, they do not but can ask prior to evaluation. Ms. Briggs asked i f they do an evaluation after [he program, Mr. Traylor replied no but do level evaluations, Difficult • • due the fact that when (he), wilhdraw from program [hey disappear. Ms. Kristoferson asked if they could see more people, Mr. Traylor responded that they do advertise but it is the students responsibility to come to us. Mr, Nicholson restated the use and advantages to computer. Mr. Traylor explained that they 100SC the support of (he one to one tutoring. A computer cannot listen. • e • • t~snda uo _ 0l3 UNOFFICIAL MINUTrS ApxdaI I om HSC MEETING - 03/03/95 PAGE7 V1. RSVP 1 Ms. Kristoferson introduced and welcomed the of RSVP, Chris Schultz. Chris Schultz is requesting $7,800. 'File Chisholm Trail, RSVP was establish in 1973 with a grant received from ACTION, the Federal Domestic Volunteer Agency. In 1983 RSVP became an independent, non-profit, tax-exempt corporation. RSVP serves 800 seniors. A goal is to get them more diversified. RSVP volunteers do not get stipend they receive automobile insurance ;hiving to and from, on site insurance, accident insurance, secondary insurance, reimbursed for mileage. they also have a contract with SPAN to ride free in which they pay a monthly fec. In udditi.n some volunteers fire recognized by place they volunteer at. A luncheon is held in spring and Christmas to recognize them. they also have a bi- monthly newsletter which tells about RSVP. they have a peach brochure that lists all locations where they have volunteers. they also have a senior leaders who have come far, they have had 36 seniors who have graduated and gone on to boards and government office. Ms. Schultz asked is (here were nny question. Ms, Briggs asked is they have approach Lewisville for funding. Ms. Schultz replied that they did approach Lewisville in the 80's and they were not interested. they do have good support of United Way of Lewisville, they have expanded our immunizations project to Lewisville. Ms. Briggs asked if they had RSVP volunteers on the Board. Ms. Schultz replied that they do. VI. SPAN & SPAN (FAIRHAVEN) Span give brief overview of all they do. They also went over how they work with other agencies. The money they are asking for is meal programs for older persons, they provide congregate meals (when persons sit at one location to cat meals). they also provide home delivered meals to Heritage Oaks only. Spend $66,000 and asking for assistance for $26,000. Ms. Briggs asked who prepares meals. Mr. Murdoch replied that preparation is contracted out. The meals are prepare between 10:30 and l 1 and served at 12. The meals most he hot and serve the dietary requirement and 113 of major nutrients, they also serve Lewisville, the Colony, Sanger and Pilot Point which they serve congregate and home meals. In Lake Dallas and Krum they provide only home meals. Ms. Kristoferson what is the portion not in Denton. Mr. Murdoch replied that 60 thousand out of Denton. Ms. Briggs asked if they approach other cities for funding. Mr. Murdoch replied yes they • do received funding from other cities. Ms. Morimoto asked the difference between Span and Meals on Wheels. Mr. Murdoch replied that Meals on Wheels serves people of all ages at home. they serve in Denton home delivered are to I Ieritage Oaks. Ms. Kristoferson asked are they were asking for Fairhaven. Ms. Harding, administrator at Fairhaven, a non-profit retirement home that has be in Denton for 30 years. A facility for person ol'62 an older who want to live in group type setting. they have private • rooms and private baths and they serve 3 meals a day, 'no request they are making would provide for • the average resident of 82 years old assistance who needs housekeeping service. The request covers 35 low income Fairhaven residents for I hour a week which equals 1,820 hours per year. Ms. Briggs asked if the homemaker service was billable through Medicaid. Ms. Flarding replied that it is avvilable but they need to be receiving full care. Targeted foic people at home. For the persons at Fairhaven they only some help with housekeeping and some laundry. Ms. Muro asked if they had a • 0 _ w • AgortdaNo ~ Aportdalta - ' , UNOFFICIAL. MINUTES FISC MEETING - 03/03/95 PAGE B r] ~ ~ ~Qr waiting list at Fairhaven, Ms. [larding replied that they have 10 people on the waiting list Ms. ( 1 Kristoferson asked if Pecan Place will need the same need as Fairhaven. Mr. Murdoch replied that Pecan will be public housing without subsidizing wont be a congregate setting. Ms. Morlmoto asked who came up with the amount request, Ms. Harding replied that they looked at the number they felt needed the service and use SPAN calculations. Mr. Smith staled that the individual cost benefits all. A decision was made to revise agenda mid add a discussion of ranking process and to arrive early at next, March 10th. meeting. Meeting adjourned. s I 1 e r Qo IJNOPI'ICIAI. MINUTE'S ~(1 J, t ~ HUMAN S17RVICES COMMITTEE MEETING C y4i ~ MARCIi 10, 1995-5:15 - Members Present: Sandy Krislofcrsoo, Mary Morimoto, Catherine Boll, Victor DeSantis, Wesley Stewart, I'd Smith, Kevin Miller, Carol Riddlesperger, Diana Briggs and Pat Muro. Members Absent without Notification: Larry Nicholson Staft'Presew: Barbara Ross and Alma Espino Ms. Kristoferson called the meeting to order. I. DISCUSS THE RANKING PROCESS The committee discussed the ranking prucess to determine funding. Ms. Kristoferson and staff sent out to committee members a copy of last year's ranking process and a suggestion for the 1995 ranking. The proccss would rank in two sections using service and capacity criteria. Mr. Stewart agreed with the need of the criteria but found the process difficult to tabulate. Mr, Stewart recommended a simpler form of ranking of just a highlanedllow instead oftvvo section ranking. 1 A decision was made by the committee to incorporate Mr. Stewart's recommendation. Committee members also decided to send ranking forms vin mail to [lie Community Development staff for tabulation before final funding hearing scheduled for March 24, 1995. 11. CITY COUNTY DAY NURSERY Ms. Kristoferson introduced representatives of the City County Day Nursery. Kay Peters and Laurie Mitchell were present to make the presentation. Nis. Kristoferson welcomed the representatives. City County Day Nursery is requesting $21,000.00. Ms. Peters gave a quick background ofthe City County Day Nursery, It started in 1957 and they moved to present location in 1958 and started to offer day care for low income families. Presently the day care serves 66 children a day and the children range from ages of 18 months to 5 1 /2 years, Ms. Peters added that they have a goal to create on after school program in the future. Of the 66 children in the day care 57 conic from single parent households Ms. Peters introduced Ms. Mitchell who came to Donlon four years ago, with three children, she Itad been severely mentally and physically abused by her husband. Ms. Mitchell put herself through several programs and go( herself a joh. Ms. Mitchell had a problem that her youngest son kept being kicked out of day cares. Ms. Mitchell commented that these day cares have a problem noting and recognizing the ' symptoms of special need's children so they label it as bad behavior. When the youngest son came to Cily tD Count- Day Nursery a suggestion was made by the day care to have him tested and he was diagnosed with a severe case of ADIID at three ),cars old. This day care dealt with her and my son on n one to one basis, Nis. Mitchell nlso stated that her middle son, who also attended City County Day Nursery is doing great in kindergarten due to the training and support he received at the day care. Ms. Mitchell is grateful for Ms. Peters who has always been a fountain of resources. Whenever a situation arose Ms, Mitchell would talk to • • a r AG0nda NO UNOFFICIAL MINUTES A )O~I{~u~19R IISC MEETING - 03110/95?,(~J_- PAGI.2 1 -1i.- Ms. Peters and get some direction on where to go and who to talk to. Ms. Mitchell slated that the people at City County Day Nursery are wonderful and the atmosphere very loving, Ms. Peters asked if there were any questions. Ms. Riddlesperger commented on how wonderful the day care is and it progression over lime. Ms. Peters said that it task force has been formed that is planning the steps for the day care to take till the year 2000. Ms. Ross asked if any parents were on the board. Ms. Peters replied that at this lime [here are no parents on the board but it something she would like to do. Ms. Krisloterson asked when the day care plans to implement their after school program that had been previously mentioned, Is [he request for current expenses only and not for expansion, like the after school program? Ms. Peters replied that she hopes to have a pilot program in the next two years and replied that the request was only for current expenses. The after school program will have tutoring and hopefully some activities for the children. Mr. DeSantis asked about the consistency of the day care. What kind of incentives are available for the teachers? What is being don : to decrease the high turnover rate? Ms. Peters replied (hot she does loose tenchcrs due to salary and that she does have problems luring degreed persons to [he day care. The day care does offer benefits that are as follows: • for every six months of work-one week of vacation • twelve days of sick leave • health plan • retirement plan If the dny care makes a profit, a portion is oficred to the employees, the day care tries in little ways to offer incentives. Ms, Ross asked about the ability to have utility savings. Ms. Peters replied that there would be utility savings due to improvements that have been or being made to the facility. III. COMMUNITY FOOD ROOM Ms. Krisloferscnr introduced and welcomed the representative of the Community Food Room, Joyce Burke, The Community Food Roan is requesting $3,500.00 Ms. Burke gave o it of graph which states the amount of families the Community Food Room has assisted in: • 1991 assisted 2,967 families • • 1992 assisted 3,391 families • 1993 assisted 3,719 families • 1994 assisted 4,249 families Ms. Burke stated that as the people increase the amount of food increases but that last year was a difficult year firr the food cen(cr. The Community Food Room spent more money than it received and gave more • food than was initially available. This year Things are looking a lot better than last year and that the food • roan never turns anyone away. Ms. Burke added that the Community Food Room has no budget and no paid employees and the amount requested is for utilities. Ms. Burke asked if there were any questions, Ms. Riddlesperger asked what is the frequency that the center can be accessed? Ms. Burke replied that the center can only be accessed by families four times a year which was raised from last year. Persons needing assistance are shown the rules that states the amount 1 i • ca • I IS -4 UNOFFICIAL MINUFFS If SC MEETING -03/10195 last, c PAGE 3 9__ ._...I of assistance that can be attained and how long the wail is Ior next assistance. Ms. Kristoferson asked if assistance is given to persons with HIV or do Iheyjusl access the AIDS nutrition center. Ms. Burke explained that they do riot question persons about HIV so it would not be known. Ms. Kristoferson asked if the amount funded last year has provided for (he costs of the utilities. Ms. Ross replied yes. Ms. Briggs asked if, the Food Roorn eventually sees the same families. Ms. Burke explained that last year's cards are not checked for return. Regarding families: • sonic families come back • some families come one time, only • sonic families come a Icw limes and get past the need and do not come back • sonic families come every time and will need that assistance probably forever. Mr. DeStu tis commented that the service statistics of the amount of people serving keep going up. How is the food center set up For progression? Has the food been matching the increases? Ms. Burke replied that it always has and she believes it always will. She slated that she is not an administrator and does not know how to delegate the responsibility. Shcjust trusts in God to give the food and lie has. When the food gets low, she makes some calls. Like to the newspaper or to organizations planning to have a food drive and ask them if they can help them out earlier. Mr. DeStu tis asked what is your greatest need. Ms. Burke repl ied Ilia[ the basic foods arc the Community Food Room's greatest need. Ms. Ross commented that the Community Food Room seems to have a continuous rived for n facility Chat is problem free and a facility Ihal they can stay at for several years and where the utilities are reasonable, Ms. Burke mentioned that the Community Food Room is hoping for a spot in the Southern Hotel, and that will be advised within a month. Ms. Burke finished by slating that the food room is wonderful work the community feels like it's theirs. It has to be everybody and everyone cares about people having food, 111. MI1%1R RESPITE SIiRVICE'S Ms. Kristoferson introduced MI IMR. Sarah Burris-Administrator of Residcut1aI Services for the Mentally Retarded, Gary Barnes-Licensed Counselor and Director of Substance Abuse services, Brenda Shtill leswort h-Associated Administrator of Cornmunily Support Services were present to make the presentation. Ms. Kristoferson welcomed (lie representatives. MIIMR is requesting $26,455.00. Ms. Burris introduced Ms. Shuttlesworth and Mr. Barnes. Ms. Burris stated that she is the Administrator of Residential' Services for the Mentally Retarded. Ms. Burris staled that she has always been interested in services for the homeless. When she came to Denton, she was [old there was no homeless problem that now it is known better. 'I he way the idea was birthed is that a meeting was held with some agency providers and Ms. Ross regarding some of the needs of this community and what efforts could be coordinated. In the substance abuse program 10% arc estimated to be in need of temporary housing. This J proposal that is being requested is something that can he worked with the Gospel Mission and Salvation Arm>,. Oftentimes resources are short term and after the homeless person has stayed their time they are homeless again. The respite services would provide up two weeks for a place for persons to live with ' • substance abuse problems. The other agencies, like Gospel Mission and Salvation Army that were contacted stated [hat many of the persons coming through their doors arc in need of substance abuse rrcalmenl. Treatutcnl is in place on am outpatient basis. Mr. Barnes has identified that main cause for relapse front sobriety is lack of food and shelter. Thcir program would meet those basic needs. Case management services would be available in in-kind contribution, which will them assist in finding more stable housing. What is being proposed is a directory of resources available that will he distributed to city • • S UNOMCIAL MINUTES n~~1da1~0 IISC MEETING • 03/10/95 P AO- C - PAGE 4 agencies to refer Ihcm to Mr. Barnes or his staff to bring the person in for assessment and screening. If the persor, has n need for housing at this [into or at any time during treatment there will he a memorandum of understanding with motels which would put money back into the community. The program would provide horsing and a voucher for two meals per day. The guidelines will slate that individuals must be willing (o change their life status. 13), providing food and shelter they will be getting them off (he street and keep them out of violent situations. 'rhe program will also provide follow-up medial treatment and non- psychotmpic medications (i.c., Blood Pressure, Insulin, Glaucoma, etc.). Imergency rooms will serve them on an emergency basis. The health department will do an initial physical. Ms. Burris asked if there were any questions. Mr. Stewart asked irthe $8 million stated for the total budget was for the respite services. Ms. Burris replied that the $8 million was MI-IMR's total budget. Ms. Krisloferson asked how, fast can be [he Respite Services Program be in place or is this money being used to set up the program. 141s. Burris replied no. Mr. Barnes restated the program goals and criteria. Mr. Barnes and staff will evaluate the needs, make a diagnosis, and a drug screen, At [his point they will begin to assist in seeking employment and helping the person rind some stability, Mr. Barnes believes that the program will slow, greater success in the recovery process by reducing the chance of relapse. Ms. Burris addressed the start up costs. The beauty about using hotels is that they use it in their regular respite services for mental illness successfully. There was no start up cost for (his program, They have the counselors and referral forms in place. The program could be ready to go with some minor adjustments. 1-11C), will rice( personally with every agency who might make referrals. They have spoken with Alan Bias, Salvation Army and Friends of the Family about substance abuse/eating disorders that need to be addressed. Thcy have averaged out the cost at $27.50 a day, They estimated some things high because sometimes there are women and children that would require them to secure a double occupancy room. Mr. DeSmrlis commented that the program seems to be a short term solution. Mr. DeSantis was concerned about high traffic times there may be no rooms available. Ms. Burris explained that an agreement will be made with the motels. The agreement will state that [he program will he a priority. If need be, they will go f to Lewisville. Mr. DeSantis added that motels are short term solution. What is being looked in five years for long term solution? Mr, Barnes replied that they are considering looking into residential facility for housing, 'f'ile cost factor per day would be less. A family would have a room and kitchen to care of needs. They are hoping for this direction. They are aware (hat [he need is not short term. Ms. Morimoto asked if the persons served are homeless. Mr. Barnes replied yes and that the process is to get them off the chemicals into case management and employment. Ms. Morimoto asked if there were any facilities available in Denton that can put them up as n homeless person. Mr. Barnes replied that one of the problems the program has is that it is an outpatient program. The program operates at night. When people go into • mission they need to he there at 4:00 or 4:30 p.m, m 6:00 they cannot return to the mission. MHMR has meetings from 6:00 - 9:00. Ms. Ross mentioned (lint is a discussion with Sarah and Alan Bias, Alan had many recommendations Ibr people that were slaying at the shelter. At this time Alan Bias needs to access these services. Ms. Morimoto asked in two weeks how can someone get employment a house, become stable. What two weeks going to do? Mr. Barnes explained that one of the problems that happens is [hat people cons on to their program to get the heat off them. They do not want to gel caught in enabling 0 people, i hey state in the 'ontracl that needs will be evaluated. It does not say that two week:, is all than can be recei•. ed. Typically Iwo weeks, if they are really involved in treatment and making progress, (hat • • person should be working and MITMR will continue to evaluate and try to find other housing arrangements for them. One of the problems with addictions is dependency. Ms. Krisloferson asked that as an employer, who h: going to tike those people in (his short period of time, dealing with all the issues they are facing. Ms. Burris replied that it is surprising how many people they place from mental illness and mental retardation. Ms. Morimoto staled that mental illness and mental retardation are different from substance _ -r I ca 0 NJ09d tJN0FfX1AL MINUTES IISC MSCPINC - 03/14195 PAGE 5 abuse. Ms. Burris explained that they have people who are willing to work with us. They have mentally ill people with substance abuse problems as well. They have a vocational program to refer them to which can include job coaching and job training. Sometimen they send a job coach with (hem to the job interview to observe arid help them. Ms. Morimoto asked what is going to happen if this program is not successful in (lie two weeks and an extension is no( possible, Mr, Barnes stated (hat if for example Inc is dealing with a male client who cannot find a job in the two-week period. He is going (o look more seriously at placement of this person in a halRvny house. lie is going to start seeking ongoing treatment that will be funded through another agency. Part of the treatment planning and aftercare planning will be to immediately start the process to get this person placed in a more stable structured environment to bring about stability. Ms. Shuttlesworth stated that a person can be placed in within ten days to two weeks, They can get someone in to these residential facilities if they are needing longer treatment. Ms. Burris explained that this program will be used for persons for long term. Clive people a chance to function and an opportunity to find a job and to be productive. They can tell by the participation, by the urine analysis, by general attitude, it does not take long to figure out what they need. Mr. Stewart asked if department policy making body that is stated is for MI1%1R or just the substance abuse. Ms. Burris replied that it is for the whole of MHMR. Mr. Stewart asked if funds would be requested from Denton County. Ms. Burris replied that at this time they ! receive I I - 12% match not for any specific program. Mr. Stewart asked about Ilse liability of the program. Ms. Burris replied (hat all programs are covered under MIIMR liability insurance. Ms. Ross asked if Ms, Burris would like to elaborate about the expense of the new facility and if it came at any cost to [lie patients. Could the funds have been used for client services? Ms. Burris rer-died that the new facility came at n,) expense to the patients and funds could not have been used for client services. When the facility was on Flm, the cost ran ubou' $8,000 a month. MI IMR came to a decision to purchase a facility to renovate which would be more cost-effective MFIMR was able to access State binds :,:;h a low interest rate. MFIMR does pay about one thousand more a month but the facility will be ours in 20 years. Mc DeSantis asked if the program is a new program or had it been tried anywhere else. What kind of similar studies in other counties have been done and has it worked. Ms. Burris replied that they have no studies. She is not aware if this program has ever been attempted anywhere bcfbre. The only thing they have is the respite program for mentally ill persons, Its longer term and apartments are provided for housing until they can gel on Denton Housing Authority subsidized housing. This program includes in home support and training. It is very success"ul which the audits will prove. There has been a success for respite services in utilizing motels for the mentally ill for short term. Mr. Barnes added that there used to be half way houses but they are no longer opened. Ms. Morimolo asked if MHMR was requesting r-.inds from other cities like Lewisville. Ms, Burris replied tha! yes due to the fuel that the services need to be a county-wide effort and will look in to cominue funding as stated fn their budget through foundations like Moody, Levis Straus (for women). Substance abuse treatment component will be at no coat because they are receiving funds from FOCADA for serving their substance abuse problems. Ms. Morimoto asked how the amount requested came about and if i( was for the City of Denton citizens. Ms. Burris explained that it was prgjected on their data described that the amount would go to the City of Denton citizens for food and transportation will mostly be in-kind. housing. Case menagetnen I would be free. A V. AIDS SERVICfiS OF DEN 'I-ON COUNTY ` Ms. Krislof'erson introduced and welcomed AIDS Services of Donlon County, Abigail Tilton. AIDS Services of Denton County is requesting $10,000. Ms. Ti lion explained the reason for the request is to provide nutrition and hygiene for persons with I IIWAIDS and Ihcir families. 111 1994 the agency has seen more and more families with children ranging a Aflandallen~Gz2 l1NGfPICEAL MINUI'Ii5 L f--t HSC MSL TING - 0?/lON5 t'A(iE:G~ G from ages of two - six years. Therefore they have n need to not only to assist (he person with I IIV/AIDS but also the children, The agency will probably serve approximately 150 people this coming year that is a substantial increase over what they have been able to provide. Ms. Tilton added ilim in addition to the funding the city provides they are also funded by Ryan White Title 11 and (his consortium has restricted assistance to (he IIIV infected only, not the family. In 1994 (he amount of Iteterosexnal and homosexual clients has shifted to about 60% homosexual and 40 heterosexual. Many of the Heterosexual clients have dependent children and so do some of the hotnasexual clients. In 1995 the shift is at about 50130 that shows a rise in heterosexual members. They are looking into additional funds (o help the entire family. Ms. Tilton asked if there were any questions, Ms. Kristoferson commented that she visited the facility and was very impressed with (he nutrition center where saw many foods and supplies that she does not normally buy. Ms. Tilton explained (hat lbod stamps only go so far and they look on how to supplement. 'I he food stamps also do not cover hygiene products that are necessary. Ms. Tilton added that the facility had moved to 1213 N. Locust with a much rorger nutritional center. Mr. Stewart asked about evaluation and monitoring of males from last year was 83 this year it is 280. Why such a difference? Ms. Tilton replied that the reason that amount is so large is due to added family members. Mr. Stewart asked if in 1994 the clients were all iIIV. Ms. Tilton they are hoping to serve 150 in accessing the nutrition center. The ones in 1994 did not include families. Ms. Briggs stated that she is part of the advisory board of AIDS Denton. Ms. Briggs also asked •,vhat the age conga of clients was, Ms. ilton replied that ages ranged in infected persons was from children to 40. The 1994 v mbers have chrnged in 1995 from babies to 65. Ms. Morimoto asked what is the average age. Ms. Tilton , oplied that the ages were from 25 to 32. Ms. Briggs asked ifthere had bsen any support from the county. NIS,'rilton replied that they receive $16,000 annually. "This has been in place three to four years helps round out some of their cases needing I liV testing, and community education. Ms. Riddlesperger asked about the timeline included in the application. Ms. Tilton explained that the (iincline began in October, there are target times of when goals will be met, the programs (hat operate continually per fiscal year ending in SepL Nis. Briggs asked how many people are served from Denton. Ms. Tilton replied that (he amount is starting to shift, they are seeing n lot of growth in Lewisvilfe/Carrollon 70/30 split. Denloa is still relatively small in number. Ms. Briggs asked if they ask other cities for funding. Ms. Tilton explained that they have not found any other cities that would provide funding, The receive specific donations for the nutrition center from the Tarrant County food bank. I his round outs how, they are able to serve. Mr. Miller asked if Lewisville has a service. Ms. Tilton replied that the Denton facility services al I Denton County. Mr. Smith asked if 141V testing is done for city prisoners. Ms. Tilton replied that their program does not but it can be requested, Denton County Health Department has and l II V intervention program that takes care of clients at the local jail, At the Iasi HIV r testing training there was someone frorn the jail and she believes it was to set up a program with thejails, She does not know if they were county or city. Mr. Smith added (hat lie was surprised at number prisoners are infected. Ms. Tilton stated that it is a growing problem and it's hard to control. NIL(BREAK) 8 VII. NORTII ITXAS COMMUNITY CLINICS , Ms. Kristoferson introduced and welcomed North Texas Communit Clinics Sara Carey. North Texas Community Clinics is requesting $52,766. Ms. Carey began oy giving a brief history ol•North Texas Cormunity Clinics. On Jan 18 1988 the doors of the clinic opened offering medical assistance to women where there was none. The clinics grew out of • 1 c..~ • ~ I Flt ';,I1f07 UNOFFICIAL MINUTES La _ I ISC MEFI ING • 03/10195 the loss of'certifled nurse midwifery unit at Flow IlospilaI. The firsIM ission was to provide prenatal care for women who had no access to health care. They had community support and in the first year they had 190,000 dollars worth of in-kind In volunteer services. By June the clinic was seeing so many pregnant y wonmu that it could not be done on a volunteer basis, so they obtained funds to hire certified nurse 1 midwives which came front the Denton County Commissioners Court. 'I'lie second funding came from the March of Dimes that funded one of the nurses from Flow. (n those seven years the clinic's budget has grown to I. I million vicinity. 'f'ile), are still a nurse managed clinic. The clinic has OBlGYN mid pediatric nurse practitioners. They have clinical nurse specialists. This is it very cost effective way to deliver care. In 1988, to qualify for Medicaid in 'rexas required a person live at 33% below poverty. Medicaid, due to its changes has helped them grow. Now, 78% of their budget is generated by Medicaid reimbursement. Medic id is not it guarantee anymore. The system is changing. They are constantly having to address changes and move with limes to continue to fulfill their mission and hopefully someday serve tnen and non pregvaut adults. Front their beginnings as an all volunteer service they have grown to a staffof over 23. Ms. Carey discussed the several doctors who visit the clinic part time, The clinic knows its limits and when they experience medical complicntions they refer to get the special care needed. The clinics, of the +vonten i1 is seeing, 30% are not eligible for Medicaid. These women are only available when they deliver. j Primarily the women that are not eligible because they are illegal aliens. Without care problems can occur. As far as they are concerned give Ihey give Them good prenatal care and the outcomes are healthy and low cost for Inxpayers, They are committed to continue care. In pediatrics, it is indicated in request tint they had an increase of 16%. Last month the), took in 260 new pediatric patients, which has exceeded way beyond the 16%. In January, Ihey had 30 some new, pediatrics admits. By the end of the year, they were taking in 150 new patients every month. In the last several months [hey have been seeing 170 to 260 new pediatric patients every month. Most of the new patients are Medicaid. When Ihey are not, they work with the Quanlum Children's Clinic. They underwrite a lot of their uncompensated care. Ms. Carcy oskJ if there were any questions, Ms. Kristoferson asked how, many ol'the patients were illegal aliens. Nfs. Carey responded that of the prenatal parties 30% were probably illegal aliens. Fiveryone pays something. Ms. Care), stated that the clinic feels quite strongly about this. Personal responsibility is a really important and so is human dignity. ']'hey support their eftrrls to participate ill paying for their care. 'I here is no way that they could pay lirr the entire cost. The clinic has a sliding scale program, When they have a person wilt a need for subscriptions, sonogram or lab work they get it. Ms. Kristoferson asked that In the City oh Denton ' tw ;nany are uncompensated. Ms. Carey stated that the city of Denton does contain 1 more, uncompensated rare. People outside the Denton area tend to seek care elsewhere. Mr. Smith stated that last year there was + lot of conversation because as a group. Fie asked if maybe some rationalization could be given for the exneuditure because these are tax payer dollars. Ms. Carey explained that North Texas Community Clinics knows it is taxpayers money. The clinic feels a great responsibility to the taxpayer and a great res,tonsibility to the self paid people who are buying their services. One ofthe statetncats used about their service was "cost efficient". When they are using other people's money, lax dollars, thcv have tremendous responsibility. They are very enthusiastic about a nurse managed model of health care because health care cannot be given in a vacuum. Farly Periodic Screening Diagnosis and 1'reatmcnt plan by the federal government to use their tax dollars 90% of the EPSDT money conies from O the federal government 10% conics from the stale. The clinic incorporates teaching and other things like • • social sere ice referrals. If they identify a child with a health problem, they address it and fix it before it costs lots ol'ta.xpayers nhoncy. They are preventive and strong on &'.xation and empowerment and strong on follow up and support. When they lake care of a pregnant woman, she is going to get everything she IICCCJs. She is nol just going to be seen by nurse five or six thr,es during her pregnancy or a sonogram that Medicaid pays and they call prenatal care. They look over the whole situation and that is why outcomes 1 • A 1 • e r ~gondaNC UNOFFICAL MINU'11:S ~1f~OP(IdirOrtl~ IISCfvlt3liTING-03/]0195 PAGE 8 are so good, I tcalthy women have healthy babies. She told a story of n baby that cost $150,000 and it died, In the next year under their care she had a baby they took care of her, Unfortunately she had a cesarean birth arid that cost the tnxpayers $9,000, Every lime (hey do what they do arid do it well, they are going to sure the taxpayer and the health consunter monoY they . When the y began doing pediatric care they received a letter from the Emergency Hoorn doctor that stating that since you have opened your pediatric clinic you have reduced (lie inappropriate use of (heir emergency room for Medicaid covered children under 6 by 50% and have also reduced the appropriate use of the Emergency Room, The appropriate use of Hntergency ! room was reduced by 25% this is incredible. They provide a medical home for these children. Mr. Smith said where he has it problem is on an individual basis, The committee only has an x amount of dollars to allocate and [hey have services that are going to provide services for taxpayers children, people who participate in system, it'sjust a consciousness problem for him. Mr. Stewart questioned Ms. Carey on the citings from the audit by the Leeroy I louse and Company, January of 1994 regarding fhe clinic, Mr. i Stewart began by listing sonic of the citings: f Cash receipl reconcjf jailor - Currently there are no formal reconciliation procedures in place to ensure cash receipts are properly accounted for INyroll - Initial pay raise and subsequent pay increases were not noted individual personnel files Churity Care - A formalized char ity care policy should be esmblished defining a financial arid/or other criteria necessary to determine ifan individual qualifies for charity care MaIpmi;.dse - Consideration should be given to covering birthing center contract employees Deposit Procedure s - Checks are not immediately stamped for deposit only when received - deposits should be made on a daily basis Uncollectible Account c - Write Offs or Uncollectible Accounts should be approved by governing body or authorized person not responsible for patient receipts Purchasing - While prudence appears to be followed when purchasing goods or services over $500 no formal documentation of this procedures exists These are just a few of the items listed, lie stated that he wanted to be fair with about this, he does not think that he has seen any other audit report that has this many internal problems with any of the other groups that have conic before the committee. This gave him great concern. First, he stated he did no( see a memo explaining how all t6 of these items have been addressed. Ilavc [lie), been addressed? Why are there so man),? In the presentation there she talked about saving money as a public entity, the primary duty F is to maintain business in a business like fashion. He stated that he knew enough about business and that this was a very unusual audit, other audits [hey see have a nice two page accounting audits that are almost identical in their language, 'they arc short concise and generally say they found no material items but they e arc not saying they could not exist. This is not that. It disturbed him greatly. What has been done about this? Ms. Carey replied that she could go down one by one and that (he), have all lien addressed. Ms. Stewart asked where was that information located in the application they submitted, Ms, Carey stated that she did mot include in application but can send it the committee. Mr. Stewart slated that he would like to see if. Ms. Briggs asked if the current audit was completed by same company that would enable the committee to see the difference. Ms. Carey replied that it was completed by same company and she would to submit the most current that is 1993-94, Ms. Carey continued by stating that the clinic underwent some • • management chmoges in the lime of the questioned audit. 'rhe clinic was being questioned over someone who was no longer with the clinic, Mr. Smith continued with the previous subject that he knows how difficult it to give the kind of care the clinic has been giving. He stated that he had a hard lime rationalizing cutting funding for another agency off or back who might be participating in the system. Ms. Morfmoto stated her impression is that their recommendation last year was over ridden. Some in their e o • c~ • ~lgcF,d,a UNOFFICIAL. MINIJ'ff?S I NC MCL•'ITNG _ 03/10195 PAGE 9 group do not believe it is fair to give such as large amount of money to one organization when there are olhcr agencies who need money just as much. What they tried to do this last year was they tried to be fair by offering some of the money. Fier problem was that she wants so much money. Ms. Kristoferson stated that going back to what Mr. Smith was saying they would like to help people providing money into the system. The undocumented aficns are not (hose contributing to the tax dollars. Mr, Smith gave an example of the day care funding for day cares is greatly needed and it is very hard to cut them back for illegal aliens. It's a consciousness Thing. Ms. Carey responded by staling that where her consciousness is and why site is so ant ,osiastic about this, is because it is an opportunity to save money for the people who participate in the system. Ms. Morimalo stated that the clinic is saving money in general but where they arc concerned is with local Iu..... . M;. Carey replied that as taxpayers, they are going to pay one way or other. Mr. Smith restated that (he committee fins a responsibility to current taxpayers. Fie stated that it was no( the right thing to do. I Io does riot believe it should just be funded with city dollars. Ms. Carey asked to address the statement that the clinic is asking for a lot of money. They have no expectations of getting all the arnount requested. Mr. Smith thanked Ms. Carey for the opportunily to ask these questions and to be able to gel a response in front of the committee. Last year this topic generated a lot of conversation. Ms. Carey stated [hat she tried to take into consideration the concerns of the committee and to give more leeway into making a decision in choosing what aspect the committee thinks it is appropriate to fund. She thanked the committee and stated Thal she would send a response to the audit questions. I VIll. IN fFRFAI'f]T MINISI'RII:S Ms. Kristolerson introduced and welcomed Interfaith Ministries, Nancy lranke, interfaith Ministries is requesting $15,000, Ms. Franke gave a brief history of Interfaith and how it was formed. Interfaith is officially it year old last November, Before ilia( it was the social action committee that planned a coalition of churches to help meet emergency needs. Inter aith was the outgrowth of that planning committee. It's got a very firm base in the Manna program that began eight years ago at First United Methodist Church. That program and the program of other 13 churches have merged to become Interfaith. They feel that they have had a successful first ),ear. I hey provided ol136,000 of direct service delivery to [heir clients. That service delivery was done in areas that represent persons thal have emergency needs. They spent 43% in utilities, they also provide rental assistance, with medications, shelter (in the form of motel rooms), some transportation both with gasoline and tokens. ']'hey look care of medical appointments and a small amount of food. They have been doing a referral and exchange with food room. The amounts of money for utilities that they have • spent $19,649, Twelve thousand was payable to the City of Denton. Savenly percent of the people assisted are from the city of Demon. They try to help people in true need, They also try to help them by providing classes on budgeting and how, to work with other agencies and utility conservation classes to help people, be self sufficient. The prograrn provides assistance every six months. Sonic of the programs have not been explained very much in fire grant beenuse they are fairly new programs such as the RX plus program which helps people over 55 with media lions. 'fhcy also access the manufacturers Indigent Health Care program e when appropriate and work with the physicians to see if the manufacturers drug program can provide those • • medications. This is it new program that slatted in January Funding conies from the Flow Foundation. Another program is the Jobs Project Program lhm gives (Item job leads. They keep the City and State School's and currentjob listings, They can do resumes, provide transportation for job searches, supply an out fit or special kind of ciothing after (hey have received a job. They only provide transportation for the first two weeks. It is required that they be registered with Texas Employment Commission or Job Training • O • a-~ • UNOFFICIA[.MINUI'ES N~4~Idt(tOf/?1r! ~~jj IL_aS..~ IISC MITFING - 03210195 U,i(; 4-_► !_Q._ fAG[; 10 Partnership Act to confirm job interview appointments. They are completing an evaluation that they believe will determine that the program has obtained employment for over 50%. 'they have ajob program for people who have been incarcerated and are on parole. Another program that is unique to them is the Children's School Supplies Program that has provided school supplies packs for 168 children. They also have been able to assist people who did not have air conditioning or cannot afford to run their air conditioning with box fans. What they would like to see happen with this application is to supplement the Interfaith funds to keep the close monitoring in place. They have to make sure that they arejust not paying utility bil Is for people who are spending their money elsewhere. They would like to see them expand and grow to the point that are helping in larger way but only helping them once a year or just one time. Mr. DeSantis asked how the tracking system has been working for you, is it helping or is it a hindrance? Ms. Franke stated [lint it is a big help because they can better track their clients, This lets them know if there is j duplication thut can let them know if the person needs case management or are not disclosing their true income. Mr. DeSantis asked what is the time line. Nis. Franke replied that it takes about a week. If they need to send the client to another agency on a referral basis they call the agency and lei them know what they have done. They intend to do some pretty intensive management on getting in the tracking system. they think its going to be in operation in April. Mr. DeSantis asked how well are the other agencies getting their data inlo the system. Is a week a normal? Ms, Franke replied that the way the system reads does riot show when data was entered. Mr. DeSantis asked how Interfaith Finds their clients, Ms. Franke replied word ofmouth or referral by other agencies. Mr. Stewart asked if fntcrfaith is requesting 25% of their yearfy budget from the city. Nis. Franke replied that 25% is correct. Ms. Kristoferson asked if there was duplication in services from IIOPF, and Denton Co. Cooperative Ministries. Ms. Franke replied that 110111: does intensive case management to answer all needs. Denton Co. Coop Ministries does serve a lot of the saine clients they work very interactively wi(h them to make sure they are not duplicating services. they have about 37 clients in case management. What this means is that they have to come to Interfaith before they go to other agencies. Denton Co. Cooperative Ministries has many more clients than this. There is a great need and repeat need, I f the need is great she works with Susan Edwards to pay the utility bill. Mr. DeSantis stated that sonic of the utilities companies have utilities program. Why do we need more and vas[ variety of programs providing utility assistance. Ms. Franke replied that persons cannot have needs met by one agency. Mr. DeSantis asked if something is provided on the front end regarding conservation. Ms. Franke replied that volunteers try to explain to clients regarding energy conservation and they advise about their energy classes. Mr. DeSantis asked if the class was a pren.quisite for assistance. Ms. Franke replied that it was only a recommendation but the applicant is advised that they are responsible for their own utility consumption. Mr. DeSantis bought up the issue of having the home checked for insulation Ms. Ross stated that most applicants were probably renters. Ms. Franke continued • that (he), only assist every six months if they qualify. Ms. Muro asked if the class listed as "Where does all the money go" is it part of the program. Ms. Franke replied that there is not time to schedule it before assistance. They try to urge clients to attend classes. If they do not attend, it can affect if they get assistance again, Mr. Stewart asked if utilities are tip, is this problem going to grow? Where are we headed? Ms, Franke replied that it is hard to say. There are fewer programs to access. 'they were seeing more people and they will continue to climb but when they get stricter on their regulations they will have a O cap. There is an economic fact more that there is more need than money. r • IX SPE11AL OLYMPICS Ms, Kristoferson introduced and welcomed the Special Olympics. Special Olympics is requesting $38,967. Michael I latcher, Area Director- Becki Fickus l I i a A~ofda1, I.S_ 013 UNOI r ICIAL MINUTt:s A~ttil,l>I~ HSC M1:1; PING • 03/10195 CJ ['A(ifi 11 330 F779 Mr. I fatcher began by giving sonic information on special Olympics. Special Olympics has different areas around Texas. Fort Worth is one of those areas and Denton is one county that the), serve. , Thank you 18 for the opportunity to present on Special Olympics (that is dear to their hearts. Special Olympics International is n year round program. Special Olympics promotes through sports, self esteem and confidence in the athletes. Special Olympics' goai is "let me win but if 1 call not le[ me be brave in the ntlenpt.: Their mission is [o provide year-round sports training activities for people that are mentally retarded from eight to eighty. They have athletes that are about 80 years old. Special Olympics' goal is that all persons with mental retardation have the opportunity to become useful and productive citizens. In their organization they have 4,000 volunteers who help oul. The only paid person in the whole district is himself tic stated that he is the support for the volunteers. Special Olympics' oBices are headquartered in Austin. This year, their international games are being held in Connecticut. Ms. Pickus began by restating that no one in Denton has a salary, For the last Five years she has coached Spccinl Olympics' athletes in gymnastics. One of Iher athletes is Lisa who was present and who also works in the City Manager's Ofike. Ms. Pickus introduced Lisa's man, Had Ed Crocher, past head of delegation, f and 'ferry Doyle, Co. Head of Delegation. The Sperral Olympics', afhlates are known us the Denton j D,vmmms and they have about 100 athletes. Of Special Olympics athletes 95% of them work and 30% are paid a regular salary. Many do as Lisa does and works as part of their vocational training, The athletes wort; in Denton laid any money that [hcy do gel, they spend and it stays in the community. One athlete from the Denton Special Olympics is going to be representing them in international competition. lie was chosen for his civic and community contributions, special Olympics is wonderfully successful. Alhletes are not funded by anyone. Denton's Special Olympics depends solely on contributions and fundraising events. They are not part of school district. Ms. Pickus asked il' Ilicre were any questions. Ms. Morirnoto asked how have Special Olympics received funding before, Ms. Pickus replied that before they had received funds from a TWU grant that was lost. They also raise money with fundraisers bat as population grows thheir' axpenses have grown. Mr. Hatcher mentioned that the growth amounts to two to three athletes per year. Ms. Doyle added that it is very hard to raise money, for example candy sales. Athletes usually work within the same location and their parents which leaves then) with a small network ofpeople' Mr. Stewart stated that he had polio as a kid and he appreciates the work they are doing but that (lie committee was limited in foods, Agencies we have funded in the past are asking for more money and the criteria is set that we need to fund agencies who provide services to low incauc families. Mr, Crochet, parent, replied that 10%ofathletes live at home and 90% get a Social Security check that goes toward group home rent. Athletes gel only $30 a month for personal cxpcthse.s. When they have a state trip to go to state gume there is a fee of $25. These athletes cannot afford $25.00 which means (hat 101,'o of the athletes parents trying to provide for [he other 90%. Athletes incomes 1:311 below poverty level. Mr. DeSanlis asked how Special Olympics has approached businesses and agencies to provide assistance with funds. Ms, Pickus explained that they have approached business for the last to two and half years. Everyone is under the same budget crunch. Mr. Crocher added that with people in business lend to provide funds for organizations theirchildren belong to. Ms. Doyle also added that they do have certain organizations th.v do help, For example Knights of Columbus at the last minute they came through. Ms. Briggs asked how many athletes involved. Ms. Pickus replied that [here are 100 0 ithle(es which does not include the State School, they have their own team. X. CAMP FIRE FIRST TEXAS COUNCIL Ms. Kristoferson introduced and welcomed Camp Firc Texas Council, Shirley Hensley. Camp Fire Texas h 4 0 • w • M ~;oTld Na,~. ~lilrt~n„Ilant~ - UNOFIXIAL MINUTtiS ..1-_.1. f .J 11SC MFF r1NG - 03/10195 Fr1G1: 12 1 I Council is requesting $6,600, Ms. Hensley began by describing her request. Camp Fire Boys and Girls have been an organization in Denton County for the past 18 years, They have a variety of programs. 'the club programs in which tire), have small clubs working with a volunteer group do it lot of activities which help them earn awards to improve their self worth and self esteem, Their community program (hat is their self rrliancc program and a conflict resolution program has been very popular in the community. They are trying to get that more into the schools so the children can learn more mediation. What she proposed is io do a program in the Owsley Addition and the Village East Apartment Housing Complex children in the summer 1996, Camp Fire has been serving both these areas with their club program weekly. Camp Fire has been very successful and been doing this for the past three ,years. In the summer they do not do these programs and the children are home and have n lot of spare time with nothing to do. They have no transportation to gel to the sunnier activities, Camp Fire would like to serve these children but they would like to do it more consistently and have a longer period of time to work with the children in the summer program. The program will be held three days a week for three hours a day, They have the facilities available to [hem that they have been using in the past. They would incorporate all of the program's clubs, self reliance and their conflict resolution programs outdoors, They will be serving the children between five to ten years, 'they would pro, ide them a lot of time to have recreational positive skill building activities. This would deter them from, joining gang related activities that are prevalent in those arras. They have been successful in the past by having good responses. They Icel like they can impact their lives if they have more time to work more consistently with thcin. 'wts. I lensley asked if there were any questions. Ms. Kristoforson asked if Camp Fire would not be a duplication of Park and Recreation Department request that will be held at Owsley Park. Ms. Hensley explained that parks and Recreation activities were purely recreation while Camp Fire was more of self reliance and skill building activities. Camp Fire does not want to compete with [heir activities what they could do is complement Parks program and work with them to offer more to the children. Parks and Recreation does not serve Village East. Ms. Krisloferson asked how many units does Village East have. Ms. Hensley did riot have an exact number but knows it is a lot. Ms. Briggs stated that if a child has an opportunity to be in a recreational program they are more likely to choose the recreational activities. Could the city and Camp Fire work together? Ms. Hensley replied that she has spoken with Mr. Pedroza about collaboration, It would also be financial ly feasible. At Denia they have n weekly, program my staff has developed good rapport with the families in that area. 'rite children like Camp Fire programs. They do have a draw even though they are not lotally, recreational. They do have a draw with the children they have 0 been serving consistently for the past three years. Ms. Ross asked if Camp Fire was participating in the Owsfey services where United Way is paying for activities. Ms. Hensley replied yes, the funding pays for mernbership fees. 'rite), have paid through special funding for 10 children to go to day camp bill rt will not pay for uniforni fees or refreshment fees. Mr, DeSantis stated that lie liked the notion of the program but that lie had a concern is that there are four or five different city programs. Mr. DeSantis added [hat his intuition is that the children need consistency. Would like to see the vendors who have different notions 0 come together forjoint proposal? Where are the children going to squeeze this program into their day? • What is the best vehicle under an umbrella? Ms. Hensley replied that collaboration is important but that is not good for only one agency to serve children. Manpower problems do occur, their quality of programming conics into question. The more agencies the more they will provide better programming, Ms. Kristoforson asked about the Village East that is entirely separate from the Owsley Addition. In the 300 units what is the pool of children? Ms. Hensley replied that the pool of children would be about 20 children 11 week, Ms. Kristoferson asked if the program could be localized to the Village Last location • a • r lgnadaNo,_._..~ ~ UNOFFICIAL MINUTES AI~3R(~tlil0 IISC MEET ING • 03/10195 PAGE 13 DaIJ_.._, ,36 V rl `T only. Ms. Hensley replied that this could be arranged but would like to continue with Owsley. She has spoken to the City of Denton about Village East and it is not a served area. Ms. Riddlesperger asked how many children are being targeted in the Owsley addition. Ms. Hensley replied that they are planning to target 20 in Owsiey per week. Mr, Stewart stated that Camp Fire programs could he very conducive to the Denton Detention. Ms. Hensley replied that they do have a Conflict Resolution program with Denton detention. They have worked with them and trained several detention case workers and then presented a program for the parents. Now they are using the Conflict Resolution program in some elementary schools. Ms. Kristoferson asked if the PTA brought them into the schools. How was it the funded in school? Ms. Hensley replied the Camp Fire was being funded at the schools through a venture grant. Mr. Stewart asked if Camp Fire was willing to cut the request in half, Ms. Hensley replied that she would be willing to be consider it using the funds for Viliago East and maybe in the future offer more collaboration with other agencies. Meeting adjourned at 9:28 p.m, I I I 1 • { y tI 1 1` f ! y'r Ill ~r.l. S,t • 0 vA • c~ • ApRO- Nu UNOFFICIAL MINUTES IIUMAN SERVICES COMMPITEE MEETING MARCH 24, 1995 - 5:30 P.M. f n r Members Present: Sandy Kristoferson, Carol Riddlesperger, Mary Morimoto, Catherine Bell, Victor DeSantis, Wesley Stewart, Ed Smith, Pat Muro, Diana Briggs and Larry Nicholson. i Members Absent with Nolilication! Kevin Miller Staff Present; Barbara Ross and Alma Espino I. MEETING CALLED TO ORDER Meeting called to order lit 5:35 p.m. ]II. CONSIDERATION OF FUNDING RECOMMENDATIONS TO CITY COUNCIL The committee discussed ranking results. Ms, Kristoferson reminded the committee of the lop ten most urgent needs from the Needs Assessment completed in 1994. The ten most urgent needs are also close to City Council responses. The Iola] nmount requested by [be agencies is $522,622. Ms. Kristoferson began by asking for any comments on whether to consider an agency for funding. Conmtunity Food Room is requesting $3,500. Ms. Kristoferson opened the discussion for comments, A decision was made to consider for finding, ass Moore Day Care is requesting $35,000. Last yeir Fred Moore received $35,000 and the majority of funding request was for salaries. Ms. Kristoferson opened the discussion for comments. Ms. Ross slated for the committee's information that Fred Moore requested and received $200,000 from CDBG for facility improvemcuts. This year they have requested another $100,000 from the Community Development Advisory Commiltee. The CDAC is recommending $75,000 for further facilities improvements. A decision was made to consider for funding, • ILCJI'E. lue (~0 Day Program) is requesting $5,000. This program has been funded the last three years for the snne nmount. Ms. Kristoferson opened the discussion for comments. A decision was made to consider for funding. IIOPF Traasiliunal (Transitional Housing) is requesting $25,000. This year HOPE need a 50% match for • federal funds. Many of agencies who have made presentations stated that they are networking with HOPE. • 0 NIs. Kristoferson opened the discussion for comments. A decision was made to consider for funding. Denton City CQynt L2gy Care Nursery is requesting $2 1,000. The day care had a parent presenter. The day care is for asking for salary and benefits assistance to retain a good faculty. Ms. Kristoferson opened the discussion forcrnnments. I I I • A e ca e >oclid,No UNOFFICIAL MINUTES hQCr,J„ Icfn - fISC MEEJING-0312419$ l~_~6 1 i'AGP.2 Ms. Ross stated for the committee's information that City County Day Nurser), has receeivLd $45,00 in the 1993 budget for the interior of facility. In 1994, $12,000, was received for playground improvements. The CDAC is rcconunending $30,000 for kitchen Improvements for 1995. A decision was made to consider for funding. , PAN is requesting $26,000. The request is for meals for persons in Denton. 'rhe agency has been funded at the same amount for the last Iwo Years. Ms. Kristoferson opened the discussion for comments, A decision was made to consider for finding. TWU Cares health Center is requesting $20,000. The request is for additional personnel to help market grants and proposal for persons to access fncilily. Ms. Krisloferson opened the discussion for comments. Ms. Kristoferson asked irTWU Cares has been turning in reports. Ms. Ross answered that TWU Cares has been spending their 1992 money. Contract for 1994 was approved in January of 1995 so they have not spent any of the 1994 money, The committee discussed the management of fiscal affairs. Mr. DeSantis said that his problem is that TWU Cares does not exercise the fiscal responsibilities that we need to expect from them. Ile was not impressed with how they manage their fiscal affairs. As a committee, we have a duty to I,..nd onry for the money they require due to fact that we have other vital needs in the committee. Mr. Stewart commented Ilia[ T'WU Cares program's are excellent and it has been around for a long time. The agency accomplishes the goals of this committee, Why has the money not been spent? Ms. Kristoferson slated that in last years funding. when the committee before city council, the committee was under the impression that TWU Cares had not spent their atone),. TWU Cares made a statement that they had spent the money but had not been reimbursed by the city. Not knowing this fnformntion, we chose not to fund them. Had they spent their money? Ms. Ross explained that they had not, at that time, spent their money. Funds had not been obligated. We amended the budget to include supplies and equipment. Mr. Stewart asked if T'WU Cares ever offered an explanation about why they misadvised us. Ms. Ross said no and commented that TWU Cares is organized differently now. We now work directly with Peggy Drapo and her staff. The requested amount is for the amount needed as Ms. Drapo and Nls. Ross discussed. The plan now, is for all contracts to end as of September 30. If the agency has not spent funds as of Septcnher 30 the funds will returned to the city. In the past, if the agency had not spent (heir funds the contract was extended. The agencies will all be informed at [his at training in [he fall. A decision was made to consider for funding at $20,000. Parksl'arks Ql_~t Icy_$imimgt11lahj r nrd Program is requesting $16,815. They are requesting to expand the program, e which wi 11 be located in the Owsdcy park area, to five o'clock, Ms. Kristoferson opened the discussion for comments. Nis, Kristoferson began by asking if all the parks pr )grams had money remaining. Ms. Ross stated that the Owsfey Park hud $4,064) left over. Mr. Slehvart cuntmented that he was not against the program but he believed that a city department should ask for funding directly from the city. City departments should not be competing for dollars with community agencies. Mr. DeSan[is said that he agreed with Mr. Stewart except in those ' • e, 8 circumstances wh it city departments are working together with nonprofit agencies, If PARD came to us with a joint program with Cramp Fire for example lie would not have a problem funding it. Ms. Kristoferson stated that flu PARD Inns developed n supplemental budget request for the general fund but they arc also eligible to receive CDI3G f'unding' PARD's programs are serving low, to moderate income children. If children cannot provide the fee and (lie programs are not funded the programs may be cu[. These programs address unmet needs. Ms. Muro commented that it being her first year she read all the information and from the policies and e G) • ~1~~alillalt j:. UNOFFICIAL MINUTES RISC MffiT[NC'i - 03 07124!95 PAGE. 3 3 procedures, two words came out. Does it improve and enhance the community? This program does. Mr. Stewart restated his concerns but added that if it was in form of a joint request he would be ill favor, A decision was mnde to consider for funding at $ 11,750.00 with a deduction of left over funds. Denton Cs?ORiv Friends of the Fmuily is requesting $36,000, Last year the Denton County Friends of the Family received $33,000. They are asking for funds for an additional counselor for batterers and program expenses. Mr. Stewart commented that the organization has many private contributions, The agency is established and should be a privately funded and sustained agency. Ms. Kristoferson stated the agency's amount of work has gone up 47% and federally dollars are going to he cut. Mr. Smith said that federally cutting has not been decided and that the committee needs to work on a premise that they will be federally funded. A decision was made to consider Friends of the Family for funding. parks (Kings Sids Day Kamm is requesting $15,766. They are requesting more funding for to add additional staff. Ms. Kristoferson opened the discussion for funding, Sts. Ross stated that Kings Kids Day Kamp has used most of the funds and a small portion, approximately $900 was left over. A decision was made to consider the program for funding at $t5,750. ~I ~1jJ~ vices of Denton County liN, is requesting $10,000. This is the third year of funding. They are requesting funding for their nutrition center and to address the needs of impacted families. Ms. Kristoferson opened the discussion for funding. Ms. Morinioto asked if they qualified for CDDG. Ms. Ross replied that they do qualify. Mr. Nicholson said that AIDS Services of Denton County had it very organized report. A decision was made to consider for funding at $7,500. BM is requesting $7,800. RSVP is asking for all increase to offer more benefits to volunteers who in [urn offer benefits to the community. Ms, Kristoferson opened the discussion for comments. e Ms. Mot innoto commented that she was surprised that it was ranked so high. 1s this meeting a need for the community? RSVP ranked higher than Kids Place. Mr. DeSan[is stated that RSVP provides the city with time and effort of volunteers, Ms, Riddlesperger said that they abut a need by providing the immunization program for children. They have eliminated a crisis. • A decision was made to consider for funding. AdltltDay Corc ofNor1h'1'cxas is requesting $35,000. The agency is not established and requires $62,000 to open. The money, being requested, would not be available till October, Opening date is in May. If they do not have the money they will not open. Ms. Kristoferson opened the discussion for comments. Ms. Morinioto said that site had problem with funding this agency. Ms. Riddlesperger stated that in terms of y e 1 ~ 0 UNOUICIAL MINU'ITS - IISC: NlFIJINO - 03/24/95 9 QP?9 Pncr•,4 the overall picture tine adult day care is u great need bill programs for children come higher to her, Nos. Kristol'crson stated Ilia( problem is Trot with the ages but asked if the opening is going to happen. Ms. Morimoto stated that it is a private venture flint should be privately funded. She has seen adult day cares in California which did not do well. Ms. Briggs stated that she looked at the request in a forrn of affordable health and medical care since it is a major need of the community. Is if private or is it set up as a nonprofit facility? Nis. Ross replied that Adult Day Care is working on obtaining their nonprofit slants. Ms, Briggs continued that it is a large health and medical care aced. The only thing outside adult day care is private hospitals and nursing homes. ham ilics that do not qualify for this, fall through the cracks. Ifor concern was that the agency was not ,aggressive enough in other areas to receive funding. What if we give money and they do not open? Ms. Bell stated flint at first she was not concerned but now she is. Site has a friend with a parent that does not allow her to go anywhere, '['here is really a need for adult day care. Nis, Kristoferson slated that they did apply last ycar and were not considered because they were riot yet a 501 C3. This year they are steps closer and it is a need. Nis. Ross stated that the Needs Assessment showed (lint need for adult day care ranked low huf it was a need not being met. Mr. Stewart stated that the problem is on how to vote. There are two criteria that by rules we need to use to address funding. We can not evaluate capacity criteria because they are not open. Common sense tell : its that we should not be the start up money for n group without some sort of track record, especially at $35,001). Thal is 10% of how much we need to spend. I le commented that he was not against the idea but has a pro.Aem with funding. Ms. Ross commented reiunbursement ofcos(s would not be possible unless they were serving clients. Ms. Kristoferson asked for vote to decide if the agency will be considered for funding. File general consensus was not to fund. DiSD l'RIPPS is requesting $ 10,000. The program helps keep youth in school and has had 49 graduates of 84 participants. 'flue program was not considered for funding last ),car. Council chose to reinstate funds. The drop out rate has lowered to I Ms, Kristoferson opened the discussion for comments. A decision was made to consider for funding. i -K ' tt4_i is requesting $35,000. This is their third time to appear before the committee. At fire present time they nre nut in service. Ms. Krisloferson opened the discussion for comments. f Mr. Nicholson stated flint he was surprised that he ranked it last on his list. lie slated that they did not appear to he focused on what they are planning to do. Ms. Morimoto commented that she had a chance to visit with Ms. Garrett, Nis. Owrclt has been attempting to gel Kids Place going for many year. The opinion last year, by the cotnmitlee, was [lint Kids Place was not very organized. This year she has someone with experience to run Kids Place. She did not believe that the committee should fund for Ilse full amount but, should provide something. Kids Place is a crisis' center for children and youth in situations like a car accident, parents arrested where [here is no place to keep the children. Children would not quality for assistance from other agencies. It is an altcrna(ivc shcher for crisis' situations. Ms. Briggs asked if this request ties up with the question of stmt up money, and issues like Adult Day Care. Is it life same? Ms, Morimoto replied that it is and last year the argunteut was Ilia( they stated flint this is whal [hay were asking for, start tip money. Ms. Briggs continued that if it is going to be a rule regarding start up nnoncy then it needs to extend to all agencies. Mr. Stewart stated 6 that (lure was a difference. Adult Day Care's only funding was going to be done through this committee while A Kids I face $35,000 is going to be part of $200,000 in funding. I ie also added (hat he did not have a problem with funding an agency with start up money if they were receiving money from other organizations. Mr. DeSan(is stated that he liked the notion of a shelter for children but he would hate to see shelters all over town. Money needs to be used wisely by adding an addition to present shelters, The committee needs to assist present agencies to develop these shelters, for example Salvation Army. Ms. Morimoto commented that Salvation fh w fir I IN011 iC'IAL MINUTES IISC MEETING - 03124/95 , _ Q CI_ J PAGE 5 430 N Arnly closes their doors at 4:00 p.m. IVIs, Ross staled that Salvation Army now has a 24-1101ir service by referrals. When Frank Robbins was working on the Frilorprise application he met with the committee and olhers. An iden that made sense to everyone is that ifexisting agencies are doing a good job then Nye need to he supporting and working with Ihose agencies rather than proliferating agencies. The committee can coordinate with a service agency to include something else flint is sonncthing flint they would like to do. Mr. sllllth stated flint they decd fire full amount or no facility ,vill open. In 1992 the facility, went broke, Ifwe provide partial funding it will not help Kids Place. The grants were available then. 1lie general consensus was not to consider I'or funding. Ja[y.dirith Ministries ol'Dculi2n is requesting $ 15,000. 'the program provides assistance for utilities. Ms, Franke indicated flint they had a cooperative endeavor with Cooperative Ministries, I IOPB and other agencies. 10s. Kristoferson opcncd file discussion far funding. Mr. Smith stated that he had problems with funding due to fact flint there needs to be If separation between church and state. Mr. DeSantis bought up the issue of duplication. Ms. Briggs stated that HOPE., DCCM and Denton Utilities provide the service hilt during tine presentation it was mentioned flint at times it is done cooperatively. i File general consensus to fund al $7,500, J!fgOccf Zeal is requesting $32,586. The program is for literacy. The rrqucst is to maintain a coordinator and purchase supplies. Ms. Kristoferson opened fire discussion for comments, AIs. MorinOfo stated that she did not have problem with funding hill she did not beliL a the full amount was not in order due to the fact that literacy is not a pressing need, Ms. Muro staled that one thing file presenter showed is that files are addressing the problem and not the symptoms. Mr. Stewart added that it is important to read and could not imagine 1101 being able to. I 1 gcm7aI cun;.Cn5n5 10 fund at $10,000. f N n " x gConnnurrty Cli_ inks is requesting $52,766. The requesting is for partial funding for health personnel. They are requesting additional funding for personnel for their pediatric unit, The request is an ncrease 'Front last years request of $35,000. 't'ile committee last year budgeted at $30,000 and council reinstated (lie other $5,000. Ms. Kristoferson opened file discussion for comments. • N1r. Stewart stated that he had if problem funding an otganiza(ion (lint can not manage its business in business like manner. Last year application did not contain the audit report that was dated several weeks prior. Ms, j Ross connuented that last year's request did not enforce the request for audits, Mr. "fewart stated that with number of problems in his opinion, not witllstnading her letter, have not been re-audited or we don't know it has been. Mr. Stewart added drat lie had a real problems from a business standpoint. lfwe examine the audit problems and oven her responses per our request to sonic of those problems, it is not a metier of not spending • the money we gave Iheul last year. This is a matter orcm organization who Ins serious internal problems, O J problems of knowing who spent what money. None of their officers are bonded. Ile stated that he was speaking Flom a strictly business stand point, Mr. DeSands continued that (lie agency is $1.3 million organization ilia( is not practicing accountability. A $1,3 million agency who doesn't have slips for petty cash or 2 required signatures for checks. Mr. Stewmt recommended that we instruct Ms. Kristoferson to respond that Nye will not bald or substantially cut due to the this audit. We want answers. Mr, Smith recommended that • 0 0 n UNOFFICIAL MINUTES A(JCi;,,' 1i011'I r _ 7L I I`;C MEETING - 03124199 VA (ihG we need to fund the request at $35,000 level with no increase due to: C + 1) fiscal responsibility 2) services keep expanding and il'we increase funding they will continue to expand. What they need is to get better rather than expand. Mr. Stewart slated that if someone is spending his nnoncy and cannot advise where it was spent and with this many other problems, he would not give them a dime unless it was correcled. The problems have not been corrected, pursuant to it later audit. I I'lluey are to be funded then they need to go hetore council. North Texas Community Clinics had plenty of time to get us the answers for these citings, With the problems in the audit (troy should have known that anyone r~,ading (heir materials would have it question. They did not do that. Ms. Morimoto stated (hat if we choose, as a committee, no( to fund them, we will be sending it message that we reel uneasy about their financial ability. Probably what wiN happen is Thal council will override and they will gel the Honey anyway out ol'general finds. What we are doing is making it statement, and they will receive their rip ney anyway, and we will have more money to give to agencies. 'this will mnke them more financially acunmlahfe. Ms. Kristolcrson stated il'we cut the agency funding completely we are doing ourselves a disr,crvice. 'These people served by the agency will go to overburdened emergency rooms costing us triple the amount of the cost of the care they provide. Payment will be made one way or another. Mr. Stewart stated that Ms. Kris(ofcrson is assuming that council will not fund them. What council will do is look at the reason and they cannot with this audit disagree with (Inc reason. "'lint council will do is advise North'rexas Community hoics beforehand so they can formally explain (he audit problems. Counci l will do there job and we will be doing ours by saying that we are not disagreeing with the purpose of the agency, What we are saying is (hat we callno' allow an agency with this type audit problems not be to required to show us the correction. It liminisltcs our abilities if we let an agency Willa these audit problems through. 11 also scads a message to all agencies 0r1t if you have it problem like this in the future the request is not going to gel past this committee. N I koss stated that she supports this agency That is providing much needed medical care in the community, She suggested that file committee may want to fund Ihcm but, based on what was seen in audit the committee could leconunend (o city council l0 not fund a contract with this agency until they have provided the information Until they have it systuu set up and In place and their financial matters are in place. Ms, Mornnoto stated that (his is what we would be doing by not funding them, Mr. Stewart slated that in (lie I luman Services policies and procedure under Capacity Fiscal Criteria it stated That "organization exercises niduciary responsibility ii: regard to all feuding," Ms. Briggs slated that what concerned her was that they were cited in 1992 and corrected some for 1993 audit, sonic. Sonic of the requests do not have audits. If we hold sontconc responsible for an audil then every agency needs (o he required to provide an audit. Mr. Smith commented that it vvas obvious (fiat the clinic started one way and go( very large very quick. They did riot have checks and balances and lost internal controls. Someone was not doing theirjob. The way Ms. Carey answered the questions in a forthright manner indicated that she knew there was a major problem and (hat they were working it out, lie stated that he believed (hat Ms, Carey had taken care of the problems but he agreed with Mr. Stewart drat it s(mcinenf of financial responsibility was need. We need to recommend funding with a clause rather than nil funding at all, Mr. Sleuvarl restated sonic of the audit citings and the responses of Ms. Carey. Nis, C'arcy typed responses showed the audit citings find not been worked on but would start lo. This means that nothing has heen done in it year's time. The committee needs to send a strong message that an agency cannot do business this way and receive funding. A r t'he general consensus was to consider for funding at $11,000 with a letter slating: Ilse North "Texas Community Clinics has a conditional recommendation from tine Human Services Advisory C'onnnilucc. It is conditional to responding to the City Council's satisfaction that substantial remedies regarding the financial and accounting deficiencies as reported in the 1993.1994 audits have tP p • ra • ~arldzPln " . UNOFFICIAL MINl11'ES A(j0i1uG i00 IISC MGBTING - 03/24/95 C ~ PAGE 7 taken place. Also recommended to attach audits to the letter for City Council SPAN (Fat t is requesting $20,000. The request is to provide for helpers to Fairhaven resiJents who require some assistance for daily chores. Ms. Kristoferson opened the discussion for comments. Ms. Ross stated the service is for $11.74 per hour. 't'he $11.74 includes $6.50 base wage, benefit-, and mileage to employees of SPAN. A decision was made to consider Ibr funding at $ 10,000. Camp Fire First-Texas Council is requesting $6,600, '1 he program will provide services for the Owsley, and Village fiasl area. Ms. Kristoferson opened the discussion for comments. The general consensus to fund at $3,300.00 to service Village Fnst area only. Child Advocacy Ccuter is requesting VOW They are requesting funds for therapy for children of abuse. Ms. Kristoferson opened the discussion for comments. Ms. Briggs stated that it ranked low and that there are other options for counscling. Twenly children is a small nnnber to provide for counseling for the amount requested. Mr. Stewart stated that the center's funding should come from Ilse county. He believed it was not appropriate for the committee's funding, Ms. Briggs did not think that they would have a problem providing counseling services for such a small group. Ms. Kristoferson stated that the center was asking for funding to serve the children ol'Denton, A decision was made to not consider for finding this year, Special Olvmpics is requesting $38,967. 'they are asking for travel and accommodation. They are a voluntary agency and it is hard to get funds. Duc to the population involved it is hard to raise funds. Ms. Kristoferson l Opened the discussions Ibr comments, i Mr. Smith slated Ihnt he believed that the commifice should assist on some level. Ile recommended finding only travel, We should encourage this program for disadvantaged children which is not addressed in the community. Mr, DeSantis commented that Special Olympics provided it lot of revenue to Denton, They do not • meet a definite human need on my deflnition but we should show support. Nis. Muro stated that it is not what the committee is about. Committee members agreed that funding the organization was important because of the service population, The general consensus was to fund only travel expenses at $15,000. Iv1IiMB is requesting $26,455. The request is for temporary housing for substance abuse client for two weeks. tb Case nanagcmcat is available to help them find stability. Ms. Kristoferson opened the discussion for • comments. Ms. Koss commented that MI IMR will be matching money with servi,xs, Their request is a direct result of the meetings about file homeless, This request was one of the gaps in service, 'they designed this, custom made as what Ihe committee believes file primary focus should be, it Is a cooperative effort where they will be taking • e • I ~ • gonItaNa._i~IIt ,,LCCD++~~ f- UNOFFICIAL. MINUJFS ~);a',7.;IlCOI IIt~V ~.1)E._ IISC NIFETINQ - 03124/95 referrals from other agencies. Drug abuse is high i , the list of needs as well as affordable housing. They twiII he doing intensive case management and use their own resources to move them on to a continuum of care +vhich is something HUD is pushing us to do. The program is designed for 2 weeks and if needed they can continue to another place like a halfway house. Mr. Nicholson staled that one of the reasons staled for relapse was lack of food and shelter. A decision was made to consider for funding at $15,000. Parks Alternative Avenues Program is requesting $10,367. Ms. Kristorerson opened the discussion for comments. Mr. Nicholson began by slating that lie fell it should lie funded. We need to be more sensitive to the presenters instead of slamming their. She was almost in tears. tier program would work on a small scale instead of massive one which is something (hat 110111" does very well, Ms, Muro stated that she felt the same way but it was expensive. Mr. DeSantis recommended funding it portion. Ile asked if it could be done In the North Texas area or the Denton area. Ms. Briggs stated that it is a special needs population but she believed it should be kept in Town. Mr, Stewart commented that lie did not think it would help them. There is a danger that wo are establishing chlism. First of all, we do not know how they are targeting kids. There are plenty, more than twelve, kids [hat need these services. I low do they select? if there are 12 there are probably a 100 more that need the help. I low do we justify helping twelve with privileged things that will help them and what do we say to the other 100. Ms. Kristoferson stated that (he program is a pilot program. Mr. Stewart staled that If f( is pilot program it should go through DISD, The general consensus was to find in. $5,000.00 and the piogram be localized in the Metroplex area. r flue committee asked Ms, Ross which agencies qualify for CDBG funds, AIDS Services of Denton County does qualify has been funded with CDBG funds for the last two years. Camp Fires can qualify it' lIl1D declares it it presumed benefit of 80% low income but does not think that Shirley I Icnsley Wald like to ask for income information. Community Food Room, Denton City-Comity Day Nursery, l;enton Co, Friends of (lie Family are eligible. DISD T"I'RIPS is currently funded by general fund and presently does not take income iafornnation from students, Fred Moore Day Nursery School, Inc., HOPE, Inc, (30.90 Program and'T'ransitional I lousing), Interfaith does qualify, project Real has to be front CDBG because if they • could gel general fund money Iliey would not be requesting funds from this committee. They will need to collect income informa(ion from clients unless illiteracy is a presumed low income. MHMR, North Texas Cmnnnmily Clinics, North Texas Community Clinics, Pnrks programs are eligible ror CDBG funds. RSVP is not due to fact that they do not collect income information. SPAN, SPAN (Fairhaven) and TWU Cares Heath Centcr are eligible to receive CDIXI funds. • 1opc1aA0. 013 UNOFFICIAI, MINUTES HSC MEE'fiNG • 63124195 PAGE 9 Mr. Stewart made a motion to fund the following ageucies at the following amounts, Ms. Mure seconded the motion. CDBG FUND GENERAL FUND AIDS Services of Denton Co., Inc. 7,500 Camp Fires 7,500 HOPE, Inc, (Trans. Housing) 25,000 Community Food Room 30500 Prefect Real 10,000 Denton City-Co. Day Nursery 21,000 MHMR 15,000 Friends of the Family 36,000 North TX Community Clinics 31,000 DISD TTRIPS 10,000 Parks - Alternative Avenues 5,000 Fred Moore Day Nursery School, Inc, 35,000 Parks - Kings Kids Day Kamp 15,750 HOPE, Inc. (30-90 Program) 5,000 Parks - Owsley Summer 11,7511 Interfaith Ministries of Denton 7,500 SPAN (Fairhaven) t0,000 RSVP 7,800 Special Olympics 15,000 SPAN 26,000 TWU Cares Health Center 20,000 TOTAL - CDBG FUND $ 166,000 TOTAL - GENERAL FUND $155,100 Ms. Kristoferson asked that all those in favor of accepting Mr. Stewart's motion as stated say "aye", All the committee members voted in favor orthe motion, Ms. Ross gave a brief overview of the Consolidated Plan and asked the committee to meet in a joint meeting with (he Community Development Advisory Committee to review, comments and to endorse the plan. Mr. Wesley objected due to fact that this committec had nothing to do with the decisions of the Community Development Advisory Committee. Ms. Ross stated that the CDAC and HSC are two committees that provided input into the consolidated plan. '171is committee has done a lot of work in updating guidelines, doing a needs assessment. I he needs assessment was tool we used to develop the Consolidated Plan, Mr. Wesley stated that one group decides one thing and another group decides another thing they are both responsible for Ihcir decisions. When those groups join together and appear as one group they each share the responsibility for the other's work, What is the purpose for coming together? Ms, Ross explained the purpose was to have a strong recommendation to City Council to accept the work of committees. Mr. Wesley stated that he voted no • to laving a join( committee. If staff wants to put the, plan together, he has no problem but cannot endorse the other half of the plan which is not our work. Ms. Ross stated that a joint meeting was not required and (hat the CDAC would make a recommendntiom Ms, Ross added that she would like to have comments on the plan. i he meeting was adjourned at 9:00 p.m. • a • ca • A90W No AUDIT REPORT NORTH TEXAS COMMUNITY CLINICS For the Fiscal Years Ended August 31, 1994 and 1993 i i, i I • LEROY HOWE & COMPANY, P. C. Csa'rt m ftwx AcoouxnAm P. 0. Box 1605 419 S. C xom BLVD. DWN W, TOLD 762D2 , • G) • A 12) A~OuD'ct9o•__ I~✓ NORTH TEXAS COMKUNITY CLINICS TABLE OF CONTENTS G+'f Gtr pages , Independent Auditors' Combined Report on the Basic Financial Statements and the Schedule of Federal Awards 1 Balance Sheets 2-3 Statements of Revenues and Expenses of General Funds 4 Statements of Changes in Fund Balances 5-6 Statements of Cash Flown of General Funds 7-8 Notes to Financial Statements 9-13 Schedule of Federal Awards 14 Independent Auditors' Report on Internal Control Structure in Accordance with Government Auditing standards 15-18 Independent Auditors' Report on Compliance with Laws, Regulations, Contracts and Grants Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 19 Single Audit Report on the Internal Control Structure Used in Administering Federal Awards 20-24 • Independent Auditors' Report on Compliance with General Requirements Applicable 1 to Federal Awards Programs 25 Independent Auditors' Report on Compliance with Specific Requirements Applicable to • honmajor Program Transactions 26 • Schedule of Findings and Questioned Costs 27-28 • s LEROY HOWE & COMPANY, RC, Aj on~'p'~ CERII F IEO PUBLIC ACCOUNTANTS 419 S. CARMO L BLVD. . P.U. Box 1805 . DEN TO,,, TEXAS 70202 8171367.8174 . FAX 8171387.6773 , INDEPENDENT AUDITORS' COMBINED REPORT ON THE BASIC FINANCIAL STATEMENTS AND THE SCHEDULE OF FEDERAL AWARDS To the Board of Di:,ectore of North Texan Community Clinics We have audited the accompanying balance sheets of North Texas community Clinics (a nonprofit organization) as of August 31, 1994 and 1993, and the related statements of revenue and expenses of general funds, changes in fund balances, and cash flows of general funds for the fiscal years than ended. Theme financial statements are the responsibility of North Texas community p.linics' management, our responsibility in to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with generally accepted auditing standards, Government Auditing Standards, Issued by the Comptroller General of the United States, and the provisions of Office of Management and Budget Circular A-133, "Audits of institutions of Higher Education and Other Nonprofit Institutions.• Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, An audit Includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also Includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of North Texas Community Clinics as of August 31, 1994 and 19930 and the results of its operations and its cash flows of general funds for the fiscal years then ended in conformity with generally accepted accounting principles. Our auditor were made for the purpose of forming an opinion on the basic financial statements of North Texas Community Clinics taken as a whale. The accompanying schedule of federal awards for the fiscal year ended August. 31, 1994, is presented for purposes of additional analysis and is not a required part of the basic financial statements. The information in that schedule has been subjected to the procedures applied in the audit of the basic financial statementm and, in our opinion, is fairly presented in all material respects in relation to the basic financial statements taken as a whole, LEROY HOWE G COMPANY, P.C. A • ~ Denton, Texan January 16, 1995 1 ~ O MONSOON! • r n • Apti No Ar~e~~,~,-,,Itcn NORTH TEXAS COMMUNITY CLINICS r},.,I ~~=1~/ BALANCE SHEETS - I August 31, 1994 and 1993 ASSETS August 31. 1994 _1933_ General Funds Current assets: Cash $ 28,621 $ 60,940 Estimated third-party payor settlements 51,063 64,850 Prepaid expenses 14,643 14,875 Inventory 1,095 71512 Miscellaneous receivables 5,714 0 Total current assets 101.136 148.177 Property and equipment (net), pledged 49.707 34.104 6250.843 5182,281 Donor-Restriatod Funds Specific-purpose funds cash $ 30493 $ 4,384 Grant receivable 5.833 8,167 9 9.326 $ 12.4551 Plant replacement and expansion funds cash 9 580 9 1.300 • , THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL 3TATEMENTS 2 l 1. • r A009uuNo.__ LIABILITIES AND FUND BALANCES Auaust 31, 1994 1993 Current liabilities Accounts payable $ 21,950 $ 13,686 Accrued vacation payable 18,010 19,377 Accrued payroll 24,097 0 Secured 6% note payable to First State Bank of Texas 9,630 0 Current maturities of long- term debt 5,825 0 Miscellaneous payables 1,597 2,635 Total current liabilities 81.109 35,698 Long-term debt, less current maturities 8.936 0 Total liabilities 90,045 35,698 Fund balanco 60,798 146,583 9150,843 9182,281 Fund balance S 9.326 $ 12,581 • Fund balance S 580 9 1.300 i 1 3 • as • r Alton; -No j2 Ar r:a ,,4cn1 p~ NORTH TEXAS COMMUNITY STATEMENTS OF REVENUES AND EXPENSES OF GENERAL FUNDS t,-/ o For the Fiscal Years Ended August 31, 1994 and 199.~E J August 31, 1994 1993 EEVENUES Contribut'ons and grants $ 177,486 $ 280,699 Net patient service revenue 860,481 693,650 Interest revenue 963 3,386 other revenue 11555 5,230 Total revenues 1,040,485 982,965 EXPENSES Clinical services 879,095 774,669 General and administrative 155,690 1760458 Facility 790062 480299 Depreciation 61638 41320 Scholarship 0 1,050 Lose on abandonment of leasehold improvements 5,785 0 Total expenses 1,126,270 1,004,796 Expenses in excess of revenues j~~~85) $ (21,831) A THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS 4 • w • . A~9rdahlo.~~~f+.~- NORTH TEXAS COMMUNITY CLINICq1~ STATEMENTS OF CHANGES IN FUND BAIJWtES' 4__Ly_ For the Fiscal Years Ended August 31, 1994 and 1993 JI August 31. 1994 Dongr-Restricted Fundg Plant Specific- Replace-merit General Purpose and Expansion ---funds Funda Funds Balances at beginning of year $146,583 $ 12,551 $ 1,300 Expenses in excess of revenues (85,785) 0 0 Contributions and grants 0 165,480 0 Transfer to finance property and equipment additions 0 0 (720) Transfer to general fund revbnue 0 1168,705) 0 Balances at end of year ,60'798 S 9.32¢ $ 580 • THE ACCOMPANYING NOTES ARE AN INTEGRAL PART • OF THESE FINANCIAL STATEMENTS 5 i 4 ~'YI/'a x..'111 • A~o~~faNo _ NORTH TEXAS COMMUNITY CLIN`WJ11t0 STATEMENTS OF CHANGES IN FUND R,"N CES - f~ For the Fiscal Years Ended August 31, 1991-an c August 31. 1993 Donor-Remtricted Funds-_ Plant Specific- Replacement General Purpose and Expansion Funds Funds Funds Balances at beginning of year $1680414 $ 17,981 $ 0 Expenses in excess of revenues (210831) 0 0 Contributions and grants 0 175,116 10300 Transfer to finance property and equipment additions 0 0 0 Transfer to general fund revenue 0 . (180.546) _ 0 Balances at end of year S 12.551 S 1.300 • i THE ACCOMPANYING NOTES ARE AN INTEGRAL PART • • OF THESE FINANCIAL STATEMENTS 6 • • ~ 1 ~a ISilk ii11~ li S~)~:. ~w~. (Rp»/7y~1~~ny%1 ~y{✓~\ 0 as a 5 __D8 A~;andaNo NORTH TEXAS COMMUNITY CLINIC6t" - For the AFiscal SYears CASH August GENERAL and 1993 Cash flows from operating activities: 199e131. 1993 Cash received from patients and third- party payors $ 874,268 $ 710,935 Cash paid to employees and suppliers (1 081 616 Other receipts from operations ) (1,023,344) Receipts from unrestricted contributions ,168,540 183,683 and grants Interest paid 1,781 100,124 (1,63 0 Interest received 9 6s, 3 3B6 Net cash provided (used) by operating activities (,29 Aq) (25 216) Cash flows from investing activities: Purchases of property and equipment (28,026) Transfer from donor-restricted fund for (8,141) purchase of property and equipment 7210 Net cash used by investing activities _ (27,306) Cash flows from financing activities: Proceeds from short-term debt 26,022 0 Proceeds from long-term debt 180010 0 Repayment of short-term debt (160392) 0 Repayment of long-term debt o Net cash provided by financing activities z4 9~ 0 Net increase (decrease) in cash and cash equivalents (32,319) (33,357) 0 Cash and cash equivalents at beginning of year 60.9¢1 . M42x Cash and cash equivalents at end of year s 28.121 60,940 A THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS 7 I i • r r. ~~4fl~3N0.. Y ~J 3 AQ~ndai{on{, v~ NORTH TEXAS COMMUNITY CLINICS A_- A s-' STATEMENTS OF CASH FLOWS OF GENERAL FUNDS (CONTf"' For the Fiscal Years Ended August 31, 1994 and 19933},0(~ ' Auaust 31, 1994 1993 Reconciliation of Expenses in Excess of Revenues to Not Cash Provided (Used) by operating Activities: Expenses in excess of revenues: $(85,785) $(211831) Adjustments to reconcile ravenue in excess of (less than) expenses to net cash provided by operating activities: Depreciation 6,638 41320 Decrease in estimated third-party payor settlements 13,787 17,285 (Increase) decrease in prepaid expenses 232 (100926) (increase) decrease in miscellaneous receivables (51714) 471 (Increase) decrease in inventory 61417 (21367) increase (decrease) in accounts payable and miscellaneous payables 70226 (160606) Loss on abandonment of leasehold improvements 50785 0 Transfer from donor-restricted fund for purchase of property and equipment (720) 0 Donation of fixed assets 0 (21122) Increase (decrease) in accrued vacation payable (1,367) 60560 Increase in accrued payroll. 24.097 0 Net cash provided (used) by operating activities $(29.404) 9(25,216) • i i 8 Y NORTH TEXAS COMMUNITY CLINICS NOTES TO FINANCIAL STATEMENTS August 31, 1994 and 1993 i. Summary of Significant Accounting Policies organization. North Texas Community Clinics ("Community Clinics") is a not-for-profit organization. It provides certain primary health care services on a sliding scale basis to low income pregnant women and children. Currently, Community Clinics operates a Prenatal Clinic, a Pediatric Clinic and a Birthing Center. Net patient service revenue. Net patient service revenue represents the net realizable amounts from patients, third- party payors, and others for services rendered. Charity care. Community Clinics has a policy of providing charity care to patients who are unable to pay. Such patients are identified based on financial information obtained from the patient and subsequent analysis. Since Community Clinics does not expect payment, estimated charges for charity care are not included in revenue. Income Taxes. Community Clinics is a not-for-profit corporation as described in Section 501(c)(3) of the internal Revenue Code and is exempt from federal income taxes on related income pursuant to Section 501(a) of the Code. Donor-restricted funds. Donor-restricted funds are used to differentiate resources, the use of which is restricted by donors or grantors, from resources of general funds on which donors or grantors place no restriction or that arise as a result of the operations of Community Clinics for its stated purposes. Restricted gifts and other restricted resources are recordod as additions to the appropriate restricted fund. Resources restricted by donors for plant replacement and expansion are added to the general fund balance to the extent expended within the period. Resources restricted by donors or grantors for specific operating purposes are reported as revenue to the extent used within the period. Property and equipment. Property and equipment acquisitions are recorded at cost. Property and equipment donated are recorded as additions to the donor-restricted plant replacement and e)pansion funds at fair value at the date of receipt and as a transfer to the general fund balance when the ® assets are placed in service. 9 i t1 ' s I. ev Q ~3ond tNo sLf 2~1 _L NORTH TEXAS COMMUNITY CLINICS I~~u~l it lj7^7), NOTES TO FINANCIAL STATEMENTS (CONTiW)'---- August 31, 1994 and 1993 1. (Cont'd) <~J V 1 Depreciation is computed using the straight-line method over the estimated useful lives of the related assets as follows: Leasehold Improvements 10 Years Medical Equipment 30 Years Office Equipment 5-10 Years Statement of revenue and expenses of general funds. For purposes of display, transactions deemed by management to be ongoing, major, or central to the provision of health care services are reported as revenues and expenses. Peripheral or incidental transactions would be reported as gains and losses. Due to the fact that a significant portion of Community Clinics' fiscal year revenues are a result of contributions and grants which are vital to its operations, all amounts are reported as revenues. Community Clinics employs the accrual basis of accounting. Accordingly, revenues are recognized when earned and expenses are recognized when related liabilities are incurred. Statement of cash flows. For purposes of the statement of cash flows, Community Clinics considers cash on hand and general operating accounts of the general fund to be cash and cash equivalents. Cash and interest-bearing deposits are carried at cost which approximates market. 2. Third-Party Rate Adjustments and Revenue Approximately 86 percent in fiscal year 1994 and 89 percent in fiscal year 1993 of net patient service revenue was derived under third-party reimbursement programs. These revenues are subject to audit and retroactive adjustment by the respective third-party fiscal intermediaries. In the opinion of management, retroactive adjustments, if any, would not be material to the financial position or results of operations of Community Clinics. If necessary, net patient service revenue is adjtisted an required in subsequent periods based on final settlements. i 10 • a • A A3rntlaNa._,. qq~~~1~ NORTH TEXAS COMMUNITY CLINICu Y NOTES TO FINANCIAL STATEMENTS (C#~D) '57()7P August 31, 1994 and 1993 3. Employee Benefits community clinics does not maintain a qualified pension plan or its employees. However, a cafeteria plan is offered to all eligible employees. In addition, an employee can elect to purchase an annuity. No costs, except nominal administrative costs, are contributed by Community Clinics. Community Clinics allows employees to accumulate both unused sick leave and earned vacation time. Upon termination, no accumulated sick leave will be paid, but all accumulated vacation time will be paid to the employee. As of August 31, 1994 and August 31, 1993, the liability for accrued vacation time was approximately $18,010 and $19,377, respectively. This amount is expected to be paid from current resources. 4. Operating Leases Leases that do not meet the criteria for capitalization are classified as operating leases with related rentals charged to operations as incurred. Total rental expense for all operating leases for the fiscal year ending August 31, 1994 was approximately $55,000 and approximately $21,000 for the fiscal year ending August 31, 1993. During the fiscal year, Community Clinics entered into a lease for its existing building space with an initial term of two years and eleven months commencing January 1, 1994. The following is a schedule by year of future minimum lease payments under this operating lease as of August 31, 19941 Year Ending Minimum Lease August 31 Payments 1995 $ 57,000 1996 57,000 • 1997 14.250 Total minimum lease payments L28.250 No other leases have an initial or remaining lease term in excess of one year. S1 • ra • 1;7a,1ONo NORTH TEXAS COMMUNITY CLIN~CCS NOTES TO FINANCIAL STATEMENTS (CONY D)~~ M August 31, 1994 and 1993 5. Property and Equipment A summary of property and equipment at August 31, 1994 and 1993 follows: August 3, _ 1994 1993 Leasehold Improvements $ 0 $ 9,312 Medical Equipment 500960 26,957 Office Equipment 19.422 15.400 70,383 51,669 Less: Accumulated Depreciation (20.576) (17.565) Property and Equipment, Net 49,707 34,104 The cost of maintenance and repairs is expensed as inourred= significant betterments are capitalized. All of the equipment now owned or hereafter acquired by Community clinics is pledged to First State Hank of Texas as collateral for the two notes outstanding as of August 31, 1994. Due to the fact Community Clinics moved to new facilities in the current fiscal year, leasehold improvements related to the old facilities were required to be written off. A loss on the abandonment of the leasehold improvements in the amount of $5,785 is reflected in the financial statements. 6. Charity Care Charity care represented approximately 4 percent of visits for the fiscal year ending August 31, 1994 and 5 percent of visits for the fiscal year ending August 31, 1993. 7. Medical Malpractice community clinics is insured with respect to its licensed • medical personnel. Nurse practitioners are covered by individual and group malpractice policies. Management does not anticipate any potential losses from unasserted claims not covered by these policies. No accrual, therefore, has been made because the amount is not reasonably estimated or expected. 12 • a • e aifia~ AQ011f)8 NO /t(~Ciiu~il~30 NORTH TEXAS COMMUNITY CLINI( NOTES TO FINANCIAL STATEMENTS (CONT~D rV% August 31, 1994 and 1993 Cam{ U S. Long-Term Debt Long-term debt at August 31, 1994 is as follows: 7% note payable to First State Hank of Texas, due January 10, 1997? collateralized by a sonogram machine (and all instruments used in connection therewith) $14,761 Less current maturities of long-term debt (5.825) Long-term debt excluding current maturities 9 8.936 The note is payable in consecutive ionthly installments of principal and interest of $555.12 with r:is final payment due as of January 30, 1997. Scheduled annual principal maturities of long-term debt are as follows! Fiscal Year Ending Scheduled Principal August 31 Payments 1995 $ 5,825 1996 6,239 1997 2.697 $14.761 9. Concentrations of Credit Risk Community Clinics is located in Denton, Texas. It grants credit without collateral to its patients, most of whom are local residents and are insured under third-party payor agreements. Revenues from patients and third-party payors were as follows: August 31. e Medicaid 1994 993 Family Planning 3 0 j Patients 14 11 1QOk 13 • 0 • • qr) /ondaidn, f L NORTH TEXAS COMMUNITY CLINICS SCHEDULE OF FEDERAL AWARDS (fGL/ v Q For The Fiscal Year Ended August 31, 1994 1 Federal Agency or Federal Grantor/Pass-Through CFDA Pass-Through Federal Grantor/ Program Title Number Number Expenditures Major Programs None Other Federal AWArds Department of Health and Human Services: Direct Awardr Maternal and Child Health Services Set Aside Program 93.110 N/A $ 56,250 Pass-Through from Life Planning/ Health Services: Family Planning services 93.217 (1) 25,951 Subtotal--Department of Health and Human Services 82,201 U.S. Department of Housing and Urban Development: Pass-Through from City of Dentonr Community Development Block Grant--Entitlement Grant 14.218 (1) _34,125 • Total $116~326~ (1) Community Clinics was not able to obtain an agency or pass-through number THE ACCOMPANYING NOTES ARE AN INTEGRAL PART OF THESE FINANCIAL STATEMENTS 14 1 ~ i~ nS~J a 1 M1ti ~~.~!lnlj • c~ • LhROY HOWE & COMPANY, P.C. 1tA/ro I 4 5 CEnTIFIED PUBLIC ACCOVFTANTS ~4n~•- 419 S. CAnn01.1. BLVD • P.O. BOX 1605 . DENTON, TEXAS 76202 `-G 6171367.6174 - FAX 6171367.5773 INDEPENDENT AUDITORS' REPORT ON INTERNAT. CONTROL STRUCTURE IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Directors of North Texas Community Clinics We have audited the financial statements of North Texas Community Clinics (a nonprofit organization) as of and for the fiscal year ended August 31, 1994, and have issued our report thereon dated January 16, 1995. We conducted our audit in accordance with generally accepted auditing standards, Government Auditing Standards, Issued by the Comptroller General of the United States, and office of Management and Budget (OHS) Circular A-133, "Audits of Institutions of Higher Education and Other Nonprofit Institutions." Those standards re( lire that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of materiel misstatement. In planning and performing our audit of the financial statements of North Texas Community Clinics for the fiscal year ended August 31, 1994, we considered its internal control structure in order to determine our auditing procedures for the purpose of expressing an opinion on the financial statements and not to provide assurance on the internal control structure. The management of North Texas Community Clinics is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against lose from unauthorized use or dispositicu, and that transactions are executes in accordance with management's authorisation and recorded properly to permit the preparation of financial statements in accordance with generally accepted aoc~unting principles. Because of inherent limitations in any internal control atcucture, errors or irregularities may nevertheless occur and not be detected. Almo, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. • For the purpose of this report, we have classified the significant internal control structure policies and procedures in the following categoriess a. Cash b. Investments c. Support, program Service fees, revenue, and receivables d. Donated materials, facilities, and services e. Expenses for goods and services and accounts payable f. Payroll and related liabilities A g. Inventories h. Property and equipmmnt • • I. Debt and other liabilities j. Fund balances 15 • C • k. Governmental financial asnistance GENERAL REQUIREMENTS Political Activity f`C/J 1 ("I -Civil Rights -Cash Management -Federal Financial Reports -Allowable Costs/cost Principles -Drug-free Workplace Act -Administrative Requirements i SPECIFIC REQUIREMENTS t ' -Types of services allowed or not allowed -Eligibility -Matching, level of effort, or earmarking and allowability of amounts claimed or used for matching -Federal financial reports and claims for advances and reimbursement For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, and we assessed control risk. We noted certain matters Involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions Involve matters coming to our attention relating to significant doficlencies in the design or operation of the internal control structure that, in our judgment, could adversely affect. North Texas community Clinics' ability to record, process, summarize, and report financial data in a manner that in consistent with the assertions of management in the financial statements. 1. Accounts Receivable A computerized accounts receivable system is currently not in place. Accounts receivable are basically not adjusted until year and. By not adjusting accounts receivable on an interim basis throughout the year, inaccurate revenues are reported to the Board of Directors on a monthly basis. Also, the possibility of unbllled or misbilled charges is greater without a computerized system. The accounts receivable system should allow patient, insurance and Medicaid receipts to be formally reconciled to the patient records to ensure all charges are billed and subsequently collected, 2. Cash Receipt Reconciliation • Currently, there are no formal reconciliation procedures in place, at the Prenatal Clinic location, to ensure cash receipts are properly accounted for. Although prenumbered receipts are utilized, a process does not exist whereby all receipts are accounted for and reconciled 1 to the bank deposit. In addition, the number of people who have cash handling capabilities should be severely limited. This cashier function should be closely supervised and segregated from the reconciliation and general ledger • functions. 16 • b • W • I U_ 3. Payroll No supervisor approval was found on time sheets. At a'mp nMUM$ supervisor approval of vacation and sick leave should be obtained on "]'~j f all employees. (J// -3 /).1(,-mil ~ During our testing of payroll, we noted that vacation time had been handled improperly on one employee. Care should be taken to ensure all input is correct and reviewed by a responsible person. 4. Bank Reconciliations Bank reconciliations should be done by someone who dnes not participate in the receipt or disbursement of cash. The reconciliation process should include the following proceduresi a) account for sequence of checks b) examine checks for authorized signatures c) examine checks for alterations d) determine if deposits and disbursements are clearing on a timely basis e) compare canceled checks to the disbursements journal an to check number, date, payee and amount f) review checks for irregular endorsements g) review voided checks 5. Emolovee Logy No formal document exists on a loan involving an employee. A written loan document should be obtained on receivables from employees detailing such items as amount, interest rate (if any), terms, and expectations in the event the employee should resign. Consideration should also be given to establishing an internal policy to deal with possible future situations. 6. Accrued Vggat o occasionally, employees are allowel to take vacation in excess o the amount they have accrued. Again, consideration should be giw f to establishing an internal policy to deal with possible ::cure situations. • 7. Denton County Insurance The Denton County agreement stipulates that certain levels of professional liability coverage be maintained. Currently, the le ola stipulated are not maintained by Community Clinics. 8. Hplnractice Ineurance Consideration should be given to covering Birthing Center contract and jj • part-time employees. • • 17 ie? O 9. Bonding Insurance`( 111 C( y~ 4 ~ dp Currently, no bonding insurance is held on key personnel and 8c6a 7o members who have cash handling or check writing capabilities. 10. Deposit Procedures t Although done more frequently than in the past, we recommend that deposits be made on a daily basis. 11. Accounte Pavabjg Consideration should be given to making available an aged accounts payable listing to all Board of Directors members. such a listing should be used as a tool to better evaluate Community Clinics' financial position and cash flow neade. 12. Check Lietlig We recommend that the monthl, cash disbursements listing be made available at each Board of Directors meeting. Initials of members present would indicate review and approval of the listing. 13. UncoLiqct"le Accounts Write-offs of uncolle.:tible accounts should be approved by the governing board. or authirized person not responsible for patient receipts. 14. Financial Personnel Thorough background inveatlgatlone should be done on financial personnel, at a minimum, and potentially all new personnel. 15, prior Year Findings Community clinics appears to have resolved prior year findings numbers 4, s, 10, 11, 12, 13, and 15. Findings numbers 1, 2, 3, 5, 6, 7, 9, and 14 have not been fully addressed and are reported again in this report. A ma;.orial weakness in a reportable condition in which the design or operation of one or more of the internal control stru-,cure elements does net reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Cur consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable • conditions and, accordingly, would not necessarily disclose all reportable conditions that are alen considered to be material weaknesses as defined above. However, we helleve none of the reportable conditions described above is a material weakness. This report is intended for the information of the audit committee, Board of Direc tore and management. However, this report is a matter of public record, and its distribution to not limited. LEROY HOWE 6 COMPANY, P.C. Denton, Texab January 16, 1945 18 • O • • r LEROY HOWE & COMPANY, Ids 1 CE"TIGIEO PUBLIC AOCOUNLANT9 - 715 419 S, CA""OLL BLVD . P.O. BOX 1505 • DENTON. To,Aa 76202 8171387.0174 . FAX 8171387.6773 1. J L~ . INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH LAWS, REGULATIONS, CONTRACTS AND GRANTS DARED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOYERNMEWr AUDITING STANDARDS To the Hoard of Directors of North Texas Community Clinics We have audited the financial statements of North Texas Community Clinics (a nonprofit organization) as of and for the flacal year ended August 31, 1994, and have issued our report thereon dated January 16, 1995. We conducted our audit in accordance wl,th generally accepted auditing standards, Government Auditing Standards, issued by the Comptroller General of the United States, and Office of Management and Budget (OMB) Circular A-133, "Audits of Institutions of Higher Education and Other Nonprofit Institutions." Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. Compliance with laws, regulations, contracts, and grants applicable to North Texas Community Clinics is the responsibility of North Texa■ Comuunity Clinical management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement we performed tests of North Texas Community Clinical compliance with certain provisions of laws, regulations, contracts, and grants. However, the objective of our audit of the financial statements was not to provide an opinion on overall compliance with such provisions. Accordingly, we do not express such an opinion. The results of our tests indicate that, with respect to the items tested, North Texas Community Clinics complied, in all material ruopeota, with the provisions referred to in the preceding paragraph. With respect to items not tested, nothing came to our attention that caused us to believe that North Texas Community Clinics had not complied, in all material respects, with those provisions. We noted certain immaterial instances of noncompliance that we have reported to the management of North Texas Community Clinics in a separate communication dated i January 16, 1995. This report is intended for the information of the audit committee, Board of Directors and management. However, this report is a matter of public reoord, and its diutributlon is not limited. i LEROY AWE & COMPANY, P.C. Denton, Texas 6 January 16, 1995 19 A 0 0 ~'^JS(+^IIlo , Ole L14AOY HOWE & COMPANY, P Cfi1TIP 0) BOX 1605UNT OENroJ, TFIXAS 7620.2 419 S. CAiIAO L B 8171367-6174 - FAX 8171387-5773 ~I SINGLE AUDIT REPORT ON THE INTERNAL CONTROL STRUCTURE USED IN ADMINISTERING FEDERAL AWARDS To the Board of Directors of , North Texas Community Clinics We have audited the financial statements of North Texas Community Clinics (a nonprofit organization) as of and for the fiscal year ended August 31, 1994, and have Issued our report thereon dated January 16, 1995, We conducted our audit in accordance with generally accepted auditing standardal Government Auditing Standards, issued by the Comptroller General of the United Statesl and Office of Management and Budget (OMB) Circular A-133, "Audits of Institutions of Higher Education and Other Nonprofit Institutions," Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material miestatemont. In planning and performing our audit for the fiscal year ended August 31, 1994, we considered North Texas Community clinical internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on North Texas Community Clinics' financial statements and to report on Lhe Internal control structuru in accordance with OMB Circular A-133, This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to federal programs. We have addressed policies and procedures relevant to our audit of the financial statements In a separate report dated January 16, 1995, The management of North Texas Community Clinics in responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to season the expected benefits and related coats of internal control structure policies and procedures. The objectives of an internal control structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted accounting principles, and that federal awards programs are managed in compliarce olth applicable laws and regulations. Because of inherent limitations in any Lntirnal control structure, errors, irregularities, or instances of noncompll v ce may nevertheless occur and not be detected. Also, projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate. For the purpose of this report, we have classified the significant internal control structure policies am' procedures used in administering federal programs in the following categories: 0 a. cash ♦ b. Investments C. Support, program service foam, revenue, and roceivables d. Donated materials, facilities, and services 20 i r ♦ O • cy • e. Expenses for goods and services and accounts payabhb11O''"' _ f. Payroll and related liabilities q. Inventories h. Property and equipment i. Debt and other liabilities j J. Fund balances k. Governmental financial assistance GENERAL REQUIREMENTS -Political Activity p -Civil Rights -cash Management -Federal Financial Reports -Allowable Coate/Coat Principles -Drug-free Workplace Act -Administrative Requirements SPECIFIC REQUIREMENTS -Typeo of services allowed or not allowed -Eligibility -Matching, level of effort, or earmarking and allowabillty of amounts claimed or used for matching -Federal financial reports and claims for advances and reimbursement For all of the internal control structure categories listed above, we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation, a,id we assessed control risk. During the fiscal year ended August 31, 1994, North Texas community clinics had no major programs and expended 100 percent of its total federal awards under the following nonmajor programet a. Department of Health and Human Services (Maternal and Child Health Services Sat Aside Program) b. Department of Health and Human Services (passed through Life Planning/ Health S-rvicee, a Family Planning agency) c. U.S. Department of Housing and Urban Development Denton's CDBG Entitlement Grant) (Peered through City of We performed teats of controls, as required by OMB Circular A-133, to evaluate the effectiveness of the design aid operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with specific requirements, general requirements, and requirements governing claims for advances and reimbursements and amounts claimed or used for matching that are applicable to the aforementioned nonmajor programs. • our procedures were leas in scope than would be necessary to render an opinion on these internal control structure policies and procedures. Accordingly, we do not express such an opinion. We noted certain matters involving the Internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that, in our judgment, could adversely affect North Texas Community • • Clinical ability to administer federal awards programs in accordance with applicable laws and regulations. 21 • O w • 4 l ~1<1V 111 1`0^^.~.-. 1 . ...a..~_ .V 1. Aocounts Receivable 1 % h c w A computerized accounts receivable system is currently not in place. Accounts receivable are basically not adjusted until year end. By not adjusting accounts receivable on an interim basis throughout the year, inaccurate revenues are reported to the Board of Directors on a monthly basis. Also, the possibility of unbilled or nimbilled charges is greater without a computerized system. The accounts receivable system should allow patient, insurance and Medicaid receipts to be formally reconciled to the patient records to ensure all charges are billed and subsequently collected. 2. Cash Receipt Reconciliation currently, there are no formal reconciliation procedures in place, at the Prenatal clinic location, to ensure cash receipts are properly accounted for. Although prenumbered receipts are utilized, a process does not exist whe.:eby all receipts are accounted for and reooncited to the bank deposit. In addition, the number of people who have cash handling capabilities should be severely limited. This cashier function should be closely supervised and segregated from the reconciliation and general ledger functions. 3. PavroU No supervisor approval was found on time sheets. At a minimum, supervisor approval of vacation and sick leave should be obtained on all employees. During our tooting of payroll, we noted that vacation time had been handled improperly on one employee. care should be taken to ensure all input is correct and reviewed by a responsible person. 4. Bank ReconciliAtione Bank reconciliations should be done by someone who does not participate in the receipt or disbursement of cash. The reconciliation process should include the following proceduresi a) account for sequence of chocks b) examine checks for authorized signatures c) examine checks for alterations • d) determine if deposits and disbursements are clearing on a timely basis e) compare canceled checks to the disbursements journal as to check number, date, payee and amount f) review chocks for irregular endorsements • g) review voided checks • s 22 • - ca • - 7 y 5. Employee Loan O No formal document exists on a loan involving an employee. A wrt ton I loan document should be obtained on receivables from amployaea detailing such items as amount, interest rate (if any, terms, and expectations in the event the employee should resign. Consideration should also be given to establishing an internal policy to deal with possible future situations. 6. Accrued Vacation occasionally, employees are allowed to take vacation in excess of the amount they have accrued. Again, consideration should be given to establishing an internal policy to deal with possible future situations. 7. Denton County insurance The Denton County agreement stipulates that certain levels of professional liability coverage be maintained. Currently, the levels stipulated are not maintained by community clinics. 6. 1gloractIce insurance Consideration should be given to covering Birthing canter contract and pert-time employees. 9. Aondinc Insuranc2 Currently, no bonding insurance 1s held on key personnel and Board members who have cash handling or check writing capabilities. 10. Deposit Procedures Although done more frequently than in the past, we recommend that deposits be made an a daily basis. 11. Accounts Payable Consideration should be given to making available an aged accounts payable listing to all Board of Directors members. Such a listing should be used as a tool to better evaluate Community Clinics' financial position and cash flow needs. 12. ~gck L1et1~q 1 We recommend that the monthly cash disbursements listing be made available at each Board of Directors meeting. Initials of members • present would Indicate review and approval of the listing. 13. Uncollectible Aapounts J Write-offs of uncollactible accounts should be approved by the j governing board or authorized person not responsible for patient { receipts. 14. Financial Personnel • Thorough background investigations should be done on financial • personnal, at a minimum, and potentially all new personnel. 23 • • IS. Prior Year Findings Community Clinics appears to have resolved prior year findings numbers 4, 8, 10, 11, 12, 13, and lb. Findings numbers 1, 2, 3, 5, 6, 7, 9, and 14 have not been fully addressed and are reported again in this report. A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements dome not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, we believe none of the reportable conditions described above is a material weakness. We also noted other matters involving the Internal control structure and its operation that we have reported to the management of North Texas Community Clinics in a separate communication dated January 16, 1995. This report in intended for the information of the audit committee, Board of Directors and management. However, this report is a matter of public record, and its distribution is not limited. ~j f'r Crr~- /fit- J- 0-• LE ROY HOWB 0 COMPANY, P.C. !l Denton, Texas January 16, 1995 1 • • 24 5 i 1 % l 0 ~ 1•~11 C i' LERoY HoYVE & COMPANY, P,C ( d cennvieo PUBLIC A ccoUNrANrB 4198 CAnnOLL B,.vo. . P.O. Box 1805 . DeNro,1.TLXA9703202 ~j 0~: 7! 8171397.8174 - FAX 8171387.5775 I l!"~ INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH GENERAL REQUIREMENTS APPLICABLE TO FEDERAL AWARDS PROGRAMS To the Board of Directors of North Texas Community Clinics t We have audited the financial statements of North Texas Community Clinics (a nonprofit organization) as of and for the fiscal year ended August 31, 1994, and have issued our report thereon dated January 16, 1995. W e have applied procedures to test North Texas Community Clinics' compliance with which are the following identified inthe gaccompanyingapplicable schedule f federal awards, federal ended August 31, 19941 pforrthe ,fis al year 1. Political Activity 2, Civil Rights 3. Cash Management 4. Federal Financial Reports 5. Allowable Costs/Coots Principles 6. Drug-free Workplace Act 7. Administrative Requirements Our procedures were limited to the applicable lpprocedures described in the office Bud Institutionst and othertlNon-ProfltnoInstitutiona,„for Ourlt proceduresEducational were substantially less In scope than an audit, the objective of which is the expression of An opinion on North Texas Community Clinical compliance with the requirements listed in the preceding paragraph. Accordingly, we do not express such an opinion, With respect to the items tested, the results of our procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report. With respect to items not tested, nothing came to our attention that caused us to believe that North Texas Community Clinics has not complied, in all material respects, with those requirements. Also, the results of our procedures did not disclose any immaterial instances of noncompliance with those requirements. This report is intended for the information of the audit committee, Board of Directors and management. However, this report is a matter of public record, and its distribution is not limited. OIL otl LEROY HOWE & COMPANY, P.C. ® Denton, Texas January 16, '995 25 • O ' • LLROY HOWL & COMPANY,. Icry CERTMeD PUBLIC ACCOUNTANT8 419 S. CAAROLL BLVO. . P.O. Box 1806 . DENtc". TeXAa 78202 9171387.8174 . Fax 91713A7.6773 INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH SPECIFIC N NMAJOR PROGRAM TRANSACTIONS To the Board of Directors of North Texas Community Clinics We have audited the financial statements of North Texas Community Clinics (e nonprofit organization) 119 of and for the fiscal year ended August 31, 1994, and have issued our report thereon dated January 16, 1996. In connection with our audit of the finanoial statements of North Texas Community Clinics and with our consideration of the Clinics' internal control structure used to adminiater federal programs, as required by Office of Management and Budget (OMB) Circular A-133, "Audits of Institutions of Higher Education and Other Nonprofit Institutions," we selected certain transactions Applicable to certain nonmajor federal programs for the fiscal year ended August 31, 1994. As required by OMB Circular A-133, we performed auditing procedures to teat allowed,loeligibility,rand anyssrpeacialgoverning tests we deemed types necessary as allowe or not those transactions. our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on North Texas Community Clinics' compliance with these requirements. Accordingly, we do nvt express such an opinion. With respect to the items tested, the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the preceding paragraph. With raspnct to items not tested, nothing came to our attention that caused us to believe that North Texas Community Clinics had not complied, in all material respects, with those requirements. However, the results of our procedures disclosed immaterial instances of noncompliance with those requirements, which are described in the accompanying Schedule of Findings and Questioned Costa. This report is intended for the information of the audit committee, Board of Directors and management. However, this report is a matter of public record, and its distribution is not limited. LEROY HOWE G COMPANY, P.C. Denton, Texas January 16, 1995 26 • ca • s North Texas Community Clinics Schedule of Findings and Questioned Costs GJ-j_..q6 Fiscal Year Ended August 31, 3994 QUESTIONED -URRENT YEAR FINDINGSt COSTS U.S. Department of Housing and Urban Development 1. City of Denton's CDBG Entitlement Grant - CFDA No. 14.218 Grant Period - Fiscal Year Ended September 30, 1994. a. Statement of Conditions Community Clinics did not obtain prior written consent from the City of Denton before pledging its assets as collateral for two notes payable. Criteriat Prior written consent must be obtained from the City of Denton before mortgaging, pledging or otherwise encumbering any of its assets owned or hereafter acquired. Cause of Conditions Staff indicates they were unaware of this grant requirement. Recommendationt Procedures should be established that provide assurance that all grant requirements are known and complied with. In the future, no assets should be in any way encumbered without the City's prior written consent. Responses We concur with the auditor's recommendations. Procedures will be established to prevent a rs::curronce of this situation. b. Statement of Conditions No evidence was found that the rity of Denton is named as an additional insured on its premisn liability insurance. Criterias The grant agreement requires that premise liability insurance be in force and that the City of Denton be named as an additional insured, • Cause of Conditions Insurance web not { changed to reflect this addition. Recommendations Procedures should be established that provide assurance that all grant requirements are complied with. The City of Denton should be named as an additional insured. 6 • • Responses We concur with the auditor's recommendations. 27 • ~a • I CURRENT YEAR FINDINGS fCONT,DI s Co- Department of Health and Human Services , 2. Maternal and Child Health Services Set Aside Program - CFDA No. 93.110; Grant Period - Fiscal Year Ended September 30, 1994. A. Statement of Conditions The annual financial statue report (Form 269) was prepared incorrectly. Criteriai The financial status report should be filed accurately. Cause of Conditions The outlay {line ibe) portion of the report was re-ported using incorrect data. Previously ,.eported data also appears to be incorrect and the federal share of net outlays (lines 10j and 10n) does not agree with data reported. Recommendations Contact should be established immediately with the grantor agency to determine the course of action which should be taken. Corrections should be made to the report based on the information received. Responses We concur with the auditors recommendations. ~ PRIOR MBAR FINDINUSs Community Clinics resolved Findings Numbers In, lb, lc, Id, and 2 by performing the specific tasks that were outlined in its responses in the August 31, 1993, report. Finding No. 1e reoccurred in the current year audit and is reported as Finding lb in this Schedule. • 28 1 x~ • t ~ e i~L 6(D NORTH TEXAS COMMUNITY CLINICS RESPONSE TO AUDIT COMMENTS FISCAL YEAR END e131194 1. Accounts Receivable: A computerized accounts receivable system is currently not in place. Accounts receivable are basically not adjusted until year end. By not adjusting accounts receivable on an interim basis throughout the year, inaccurate revenues are reported to t the Board of Directors on a monthly basis. Also, the possibility of unbilled or misbilled charges is greater without a computerized system. The accounts receivable system should allow patient, insurance and Medicaid receipts to be formally reconciled to the patient records to ensure all charges are billed and subsequently collected. RESPONSE: It is recognized that a computerized accounts receivable system is a necessity, however, software expense and limited data entry staff hampered our ability to move forward on this project. After investigating the availability of 'canned' accounts receivable software programs, none were determined to P be both economically feasible and compatible to our needs, primarily due to a need for tracking A/R by individual provider. options which do meet our needs (multiple provider billing services) exceed our finances. Therefore, the Director of Finance attended classes and acquired the proficiency required to write an automated program to track receivables by provider using currently owned and installed software. This program will be operational in 60 days (5131195) and will cover the entire current fiscal year. 2. Cash Receipt Reconciliation Currently there are no formal reconciliation procedures in place at the Prenatal Clinic location to ensure cash receipts are properly accounted for. Although pre-numbered receipts are utilized, a process does not exist whereby all receipts are accounted for and reconciled to the bank deposit. In addition, the number of people who have cash handling e capabilities should be severely limited. The cashier function should be closely supervised and segregated from the reconciliation and ledger functions. RUBO : subsequent to fiscal year end, procedures were Instituted to rectify this situation. Daily cash collections are reconciled e to the pre-numbered receipts and to the daily patient service • numbers from both clinic locations. This process is performed by the Director of Finance who is not directly involved in the daily cashier function. once the pre-numbered receipts are reconciled to the daily cash collections, a daisy bank deposit is made. Documentation is maintained which allows the cash • 0 , • c.+ • RESPONSE TO AUDIT COMMENTS f p G)J Page 2 6 ~ l f !J receipts to be traced directly to the bank deposit. Only one person per shift at each clinic is assigned cash handling authority. The cashier function is now and always has been segregated from t)!3 reconciliation and ledger functions. 3. Payroll No supervisor approval was found on time sheets. At a minimum, supervisor approval of vacation and sick leave should be obtained on all employees. During our testing of payroll, we noted that vacation time had been handled improperly on one employee. Care should be taken to ensure all input is correct and review6.1 by a responsible person. R~S'POffSE: Financial restrictions limit our staffing of both professional and support positions. Therefore, vacations and sick leave, such as surgeries, must be planned carefully and well in advance to insure that daily clinic coverage is not interrupted. We shall continue to scrutinize and coordinate all vacation and sick leave and any other employee absences in order to assure consistent availability of service. Procedures are now in place which call for supervisory or administrative approval on all time cards. The situation noted by the auditor involved an oversight in which an employees time card was misread and vacation taken was not charged to the employee until the following pay period. A weekly vacation/sick report was instituted on November 30 to resolve this. 4. Bank Reconciliations Bank reconciliations should be done by someone who does not participate in the receipt or disbursement of cash. The • reconciliation process should include the following procedures: a) account for sequ:?nce of checks b) examine checks for authorized signature c) examine checks for alteratioru: d) determine if deposits and disbursements are clearing on a timely basis ® e) compare cancelled checks t, the disbursements • journal as to check number, date, payee and amount t) review checks for irregular endorsements g) review voided checks e o • a RESPONSE TO AUDIT COMMENTS page 3 Z2 All of the statements noted by the external auditor concerning bank reconciliations are being accomplished at this time and have been done on a monthly basis for the past two years. Because of a turnover in personnel, these are now accomplished by the Director of Finance. The Board has approved the staff's recommendation that the Board Treasurer review the bank reconciliations on a monthly basis, prior to the 15th of each month. 5. Employee Loan No formal documentation exists in a loan involving an employee. A written loan document should be obtained on receivables from employees detailing such Items as amount, interest rate (if any}, terms, and expectations in the event the employee should resign. Consideration should also be given to establishing an internal policy to deal with the possible future situations. RESPONSE: A Board of Director's resolution prohibiting employee loans is now in effect. 6. Accrued Vacation Occasionally, employeer, are allowed to take vacation in excess of the amount they have accrued. Again, consideration should be given to ercablishing an internal policy to deal with possible future situations. 1 Weekly report- are reviewed prior to payroll preparation to insure no employee is paid vacation or sick leave in excess of accrued hours. 7. Denton County Insurance The Denton County ag-eement stipulates that certain levels of professional liabilJty coverage be maintained. Currently, the lovels stipulated are not maintained by the community clinics. RVA6PONSE: NTCC and the county attorney are in the process of amending the contract with Denton County. A 8. Malpractice Insurance ' consideration should be given to covering Birthing center . contract and part-time employees. J • f ~ • C RESPONSE TO AUDIT COMMENTS page 4 ~ v RE& ?02NS : CJ 111 Birth Center contract employees are not functioning as medical professionals and cannot be covered under the clinic's medical walpractice insurance policy. This situation has been explained to the external auditor for the past two years. All part-tima health care providers are covered by malpractice insurance. 9. Bonding Insurance Currently, no bonding insurance is held on key personnel and Board members who have cash handling or check writing capabilities. RESPONSE: Bonding insurance is now held on all positions having cash handling or check writing capabilities. 10. Deposit Procedures Although done more frequently than in the past, we recommend that deposits be made on a daily basis. REEP0 : Daily deposits are now being accomplished. See response under Audit Comment number 2. 11. Accounts Payable Consideration should be given to making available am aged accounts payable listing to all Board of Directors members. Such a listing should be used as a tool to better evaluate Community Clinic's financial position and cash flow needs. ~$pONSE~ A detailed accounts payable listing is now included in the financial officer's report to Board MAmbers at their monthly meeting. 12. Check Listing • We recommend that the monthly cash disbursements listing be made available at each Board of Directors meeting. Initials of members present would indicate review and approval of the listing. RZiSP S': A check register is now included in the financial officer's 8 report to the Board of Directors at their monthly meetings. .3. Uncollectible Accounts Write-offs of uncollectible accounts should be approved by the governing board or authorized person not responsible for patient receipts. • • r RESPONSE TO AUDIT COMMENTS page 5 ,RESPONSE: when the accounts receivable system is in place, a procedure will be recommended to the Board of Directors which will call for them to make write-off decisions. 14. Financial Personnel Thorough background investigations should be done on financial personnel, at a minimum, and potentially all new personnel. RESPONSE: References and prior employers are checked on all new hires. Etfective February 1, 1995, all new applicants are required to sign a form authorizing NTCC to request a background search through the State. 15. Prior Year Findings Community Clinics appears to have resolved prior year findings numbers 4, 8, 10, 11, 12, 13, and 15. Findings numbers 1, 2, 3, 5, 6, 7, 9, and 14 have not been fully addressed and are reported again in this report. RESPONSE: All recommendations have been complied with or rectified with the exception of accounts receivable and uncollectible 1 accounts, both of which are expected to be resolved within 60 days. j • 0 CITY COUNCIL c i A of e~ 4 Nf d 4A 0 w G 0 4p*Nfl. -t~13 01Y COUNCIL RMRT FORMA; AWdalt fate_.- V8.95 TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: Discussion on the City of Denton's Consolidated Plan I MC, OMMI NDATION: Community Development Advisory Committee recommends approval of the City of Denton's Consolidated Plan, 13ACKOROUND, In February 1995, City Council received a report on the newly-required Consolidated Plan. The Consolidated Plan is a five-year plan that consolidates the planning, application, and reporting t requirements for all Housing and Urban Development programs. The City of Denton currently is an entitlement for the Community Development Block Orant (CDBG) and HOME Partnership Investment programs. The Community Development Office has met with various agencies, organizations and city departments in an effoui to acquire information to determine the needs of the community, develop strategies mid determine possible resources available to meet [hose needs, The purpose of the City of Denton's Consolidated Plan is to provide a more comprehensive approach toward meeting [he needs of low and moderate income citizens. The CA), of Denton's Consolidated Plan includes the following: 0 Introduction - describes the purpose of the plan, the groups participating in the development of the plan and a summary of the citizen participation process. • Housing and Homeless Needs Assessment - describes local needs and the resources and organisations available to meet those needs. This section discusses the activities of several agencies providing services to the city. Lead-based paint hazards are also mentioned. • Housing Market Analysis - describes the general characteristics of the housing market, provides information on public and assisted housing, an inventory of homeless facilities and information on special needs facilities and services. The section also includes a discussion of the City's policies and their effect on the development of affordable housing. • Five-Year Strategic Plan - describes general priorities for a9ocating investment in housing, human services and community development activities. The Strategic Plan also includes 0 0 proposed accomplishment in each priority area. Denton's strategic plan priorities include: 1. Affordable Ilousing Strategic Plan • includes assistance to renters, owners, first-time homebuyers and to potentially homeless and those with special needs, 2. l lomclessness Strategic Plan - includes assistance for a service coordination, permanent housing, immediate shelter, transitional housing, prevention and case management. 0 O • ra • April 18, 1995 ~~"•M f!? P10 1A Page - 2 3. Nonhousing Community Development Plan - includes assistance in h Er infrastructure improvements, economic development and crime prevention. 4. Other Strategic Plan Actions - actions proposed to reduce iead-based paint hazards, remove any negative effects of public policies on production of affordable housing, an anti-poverty strategy and a discussion of the institutional structure, 0 One-Year Action Plan - describes the resources expected to be available to address local needs and the Community Development Advisory and Human Services Committee's 1995 proposed activities and projects. 1_' ( CRAMS l PARTMIa OR MD.UPS APPFc1m: Community Development Stuff Community Development Advisory Committee Human Services Committee Social Services Agencies Neighborhood Group3 Program/Project Beneficiaries Other City Departments involved in various projecis/programs ES CAL IMPAU: The preparation of tho City of Denton's Consolidated Plan was financed using CDBG funds. Approximately $1.775.969 in Federal funding is available to the fund housing, human services and community development projects. Respectfully submitted; 4'd arrell City Manager Prepared by: • isa Rodri ~ ~uer- a Community Development Program Assistant Approved: • Drank AICP Rm, I;xecutivc Director for Development Services -r-r,6 .0~wn0lan 95'<cegJO~. cP • 0 CITY- -COUNC ~}t~ f 1 ~~Q9QCC i O ~ v • • "daNo. Iigandal CITY COUNCIL REPORT FOR 1f T TO; Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJ: Hold a public hearing inviting citizens to comment on the City of Denton's Consolidated Plan for housing and community development. RI COMMENDATION: The Community Development Advisory Committee recommends approval of the Consolidated Plan. BACKGROUND: A Consolidated Plan is required for all CDBU entitlement communities. The purpose of the plan is to develop a more comprehensive approach to meeting the needs of low and moderate income citizens, Regulations require a 30-day public comment period and legislative body approval of the plan. The continent period for Denton's Dian is April I through April 30. City council will be asked to approve the final plan on May 2. SUMMARY; The public hearing provides an opportunity for citizens and organizations to give city council direct input on the Consolidated Plan. City council may direct staff to make changes to the plan based on citizen comments. • PROGRAMS. Df;PARTMI'sNTS UR (7ROUPS AFFE T .n Citizens and organizations who wish to comment on the Consolidated Plan ' Potential project/program beneficiaries focal organizations requesting funding Participating city departments Community Development staff ff~ J 1 i • e I Aij, e+1:!;toll, FISCAL IMPACT Any Consolidated Plan changes made because of citizen comments may require reallocation of CDBO and HOME program funding. t Respect IIy submitted to d .Harrell City Manager Prepared by: Barbara Ross Community Development Administrator *roed: ICP r for Planning & Development e e e 2 e r ' ..r t t~n rt t err t' fTtA~.~kt i$ . Y I2 Y fa r,~'£1. • c0 aA DENTON ooooaooQOOOOO o 0 0 DD 16~ ~ d OOO r ~ ~O~O ~~aooaoaooooo l CITY COUNCIL 1 • • s r Q r ~entl~Na_ "3 Agentiaite ~pp _ DATE: April 18, 1995 Ilt~ta__-_ ~1fJ_ 1S REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Managar SUBJECT: VARIANCES TO THE SUBDIVISION AND LAND DEVELOPMENT REGULATIONS FOR THE GREGORY AND KATHLEEN POLLOCK ADDITION, RELATING TO SECTIONS 34-114 (5) AND 34.124 (f)(3), PERIMETER STREET PAVING AND DRAINAGE. RECOMMENDATIEN: The Planning and Zoning Commission recommends approval of variances regarding perimeter paving and underground drainage. $ MAR : Gregory and Kathleen Pollock are owners of 14+ acres of property near the corner of Teasley Lane (F.M. 2181) and Lealherwood Lane, entirely in the City of Denton. The Pollocks propose to divide the tract Into two single-family residential lots; one fronting on Teasley Lane (a paved, State-rnalntained highway), the other having frontage on Leatherwood Lane (an unpaved, County-maintained road). The Planning and Zoning Commission, on 4112/95, approved a variance to the sidewalk requirement due to the site's unusual topographic conditions. At the same meeting, the Commission approved the preliminary plat, conditioned on your approval of two variances, The Pollocks have applied for variances to development exactions, under Sec. 34-6 (b), regarding perimeter paving and underground drainage, For the City Council to grant these variances, It must be demonstrated that the imposition of the exaction is in excess of any need created (to the point of being confiscatory), and exceeds any reasonable benefit to the property owner. • CJ • r F' 0/.3 Pollock Addition Variances -q0,5 Page Two C C) BACKGROOND: Section 34-114, paragraph (5) requires that any development on the perimeter of an unimproved street shall dedicate right-of-way and improve or reconstruct the street to City standards. Leatherwood Lane is currently an unpaved county road. The estimated cost to pave this road to City standards is In excess of $12,000 for the length of frontage in this development (243 feel). As only one lot abuts Leatherwood Lane, the applicant feels that this Improvement is in excess of what is needed to serve the development and has applied for an exaction variance. The applicant proposes to dedicate an additional five (5) feel of right-of-way ala-o Leatherwood Lane. The Commission recommends a variance of the perimeter paving requirement. Staff recommended that the applicant only be required to install $4,500 of road improvements. This is based on the cost of installing City standard pavinn along the frontage of an average SF-10 lot with 60 feet of frontage. II w r by staff that this would be a roughly proportionate exaction to the traffic generated. This is based on one lot only because only one of the two lots front Leatherwood and Leatherwood is a dead end road. There would be no obvious reason for the residents of the second lot to use Leatherwood Lane. As the I City cannot require paving improvements on state highways for this type of development, Lot 1 is not included in this variance, The Commission agreed with the applicants that $4,500 was in excess of need, particularly since none of the road is now paved and its base is not prepared for paving. Section 34-124 (f)(3) requires underground pipe systems for drainage systems that carry an amount of water }hat would fit in a forty-eight (48) Inch pipe or less at the natural ground slope. The applicants have three (3) shallow undefined drainage swates crossing the property from east to west. The applicants feel that installing a pipe system in these areas at an approximate cost of $38,500 is not in proportion to the need for drainage improvements created by this development. The applicants propose instead to dedicate drainage easements through these areas wide enough to carry a 100 year storm. The Commission recommends a variance of the requirement for underground storm drainage with the condition that the above mentioned drainage easements arc granted, The construction of two (2) single family homes on over fourteen (14) acres will have a negligible effe;l on drainage. Thus, there • is no need created by this development to warrant an underground drainage • • system, The establishment of the proposed drainage easements will ensure 1 that no structures are placed in areas needed for drainage and will provide a location to install improvements if ever needed In the future. • 0 t • Pollock Addition Variances in Page Three 3 0~~7 PROGRAMS. DEPARTMENTS OR GROUPS AFFECTS Property owner, Denton County FISCAL IMPACT: None, currently. Respectfully submitted: Lloyd V. Harrell, City Manager Prepared by,, V` G. Owen Yost, AS~t1 Urban Planner Apprpved: • Frank H. Robbins, AICP" Executive Director Planning and Development ATTACHMENTS: • 1. Location map. , • • 2. Preliminary plat. 3. Apr lication. 4. Minutes of P&Z. f Y it • r- ~ • o ` L.. ATTACHMENT 1 s T l~ ~J SITE • s , LOCATION MAP • • • ATTACHMENT 2 IL LLGEMP, PRELIMT Ak N f , _ rN« Y. C r•e qo ry art "10 e n 1 r r r.Nr rr, t I JI J oSI OCKN Q w0' 206 Being 2 Lots Bloch Tololmg 14 241 11 ,,5 in the J 5 Dickson Survey, dbsl y34'?. City onr{ ccunly of - ,!nn, Teas . LlCLIrU<IlrYlb lni„gMl u Or ner s'. P,eDarod Byr Gregory and Kathleen Pollock RURKE ENGINEERING - Try . _ _ 711 Clayton Circle 1318 Auburn Drive r, neE,lY sers'asc to f ( CaDDell, Telas 75 ,fi41„I oh---_~ ` vfodati{f,r 09 Denton, Tomas 78201 " 12147 277-2445 (817) 382-4948 ',w a oan i.N, n I Feb , v n u,1rr a Q l u,rw„ I , Rev: OS M1o 1995 r e! a. l Y I 1 1 l 0 III Z.nu ee ` t `l }a`a'lir[Gd~ I~ 1 nvu s ef~f ':0'• I l Y' es ffoa sac Its i ~m r~ i a ~ v~ sisN 0'1 a ~1 •7 by v \ I f\ J li Ir 1t. 1X r,•I.X IM Y[.11. , \ , r' 04 81 --~s14•tcs': w le sn ' „ ~ ,v[4rrr 1 _--_'S r47sli E 1. If 11 / I \ lII v 1 ~~r'~A Eli .loco UI vu ~ r<•r>4. I Jl RECEIVED n urn tXY iv. Y., 1 rr el L.Il \ e,rlr n! 1 1`'riJau u4 vurrr fnl 5 r[ • 1 ~'«I ~1 t;'~t, n \~'e`r~1~ - r.i..n ~ r•rM{ O a IJ.7.7 1 a.lf .f I w• I~ ~ 1 ~ 1 c Btrfl f.,~.4r ~ 1 ~ 1 a.d 11' ENGINEERING w r~ ! I 1 °I Eta 111, J l,.f 4 'iI • • ~N t « , MAR 0 S 1995 582°i re 'r 3e0 DC t r".r,„ .rr. I( aE (inn r• Sm.lr G Y. rr..aa c,oV n!v ' 1 71v5. rLi .Yr bt 0 w 0 MiC EL: 2144847985 , F,,., 2319..:,;1,,4,.:5 • ATTAC11MLNT 3 CITY DENTON APPLICATIONtFOR VAAIANCi •UDDIVIUloN AND Ot LAND DEVELBPNENT RECULATIONB Name of proposed plat _L,oloo TEA~lr~ d.1c T ' )61JTO + x~ trot what article of the subdivision and Lana Dev.'opsent Regulations "a you reguestinq a veriaaoe7 Petitioner C.,ae(,pQJ KA•kti :,1 fo~~OCK 194, LA! 91011111140LI" otAddresster oa City/state/sip ~u_ TX 01q Lana _Ce.~- r ~.,R Address it 10 CroL.AVw1D~J City/state/sip `~OPPf. u. tx 7rr,~ Date Z-21-q5 tee tall I?5.00 Petitioner must provide the rationale for the variance using the following five criteria. (1) The grant; ~ vari ance will n public safety, h. lth ° or welfare orsinfu dotriv4 onotheropro- pertyl (2) The conditions upon which the request for a variance is based are unique to the property for which the variance is sought and are not applicable generally to other property • (3) Because of the particular physical surroundings, shape, or r • topographical conditions of the specific property involved, a particular hardship to the owner would result, as distinguished from a mere inCpnVenlenCe, it the strict letter of these regulations is carried out? laECEIVED FEB 2 1995 • • M1C EL. 2144847986 F~ 23195 14:54 No.006 P.03 Variance Application Continued a;r Page 2 (e) The variance will not in any manner vary the provi to~n~of the 7 Zoning ordinance, Denton Development Plan, Master Plan, or Studies. (S) The special or peculiar conditions upon which the request is based did not result from or were spot created by the owner#s or any prior owner's action or omission. or, It the variance is from an exaction (eq. road construction, right- of-way dedication, drainage improvement - a public improvement and/or dedication to the public), the imposition of any development exaction pursuant to these regulations (1) exceeds any reasonable owne r or constituteoconfiscationtof the tract bein1* lattedxceaeive as to Waiver of developmental exactions shall be considered after a recommendation from the Planning and Zoning Commission by the pity council. *ms Request must include the followings 1. Completed application (one per variance). It. $175.00 foe. III. Copy of proposed plat and location map. Slgnatur o Applicant ~--~a--~~ Date • .nr.w'Y~""" 1 Y_MyyW~IY W)~l:'i'(• Yl'F1S 1 0 i • f w t MTC EL: 2144847986 Ft- 23,95 1Q; N ,006 P,05 VARIANCE FOR WAIVING CITY REQUTREMENT FOR STREET~AVWC`O L£ATHERWOOD LANE, RATIONALE SHOWN BELOW FOR THE CRITERIA LISTER ON THE VARUNCE APPLICATION, $S, TO PAVE 243 FEIST OF FRONTAGE ROAD ON LEATHERWOOD IS UN-PROPORTIONAL TO THE DEVELOPMENT OF THIS PROPERTY. ONLY ONE SWOLE FAMILY HOME W 71,L Be BUILT ON THOS ACREAGE THE DENTON DEVELOPMENT PLAN ADOPTED BY THE CITY COUNCIL STATES AN AVERAGE OF 10 TRIPS PER DAY FOR EACH SINGLE FAMILY RESIDENCE, THIS ALLOWANCE IS IN EXCESS CF WHAT MY PARENTS, AN ELDERLY COUPLE Wrm ONE CAR WOULD DO IN A DAY. A CLOSER ESTIMATION OF VSA08 WOULD BE 1.4 TRIPS PER DAY. IN ADDITION, THIS PROPERTY IS THE ONLY CITY PROPERTY WITH FRONTAGE ON TWIS COUNTY ROAD. THE BXPENDITVRE OF THIS AMOUNT OF MONEY POR PAYINO WOULD OONSTITVIE AN CONFISCATORY SITUATION. THE NOMINAL OVERALL BENEFITS TO THE PROPERTY OWNERS COULD NOT AWIFY THIS EXPENDITURE. 1 • ! • • ice. 'i u i 5 r 1 r ^ r 1 ! r {p s S MTC EL: 2144847986 Ft,. 23195 14:54 No.00/622P,06 Gf-.I . ~1S VARIANCE FOR WAIVING CITY REQUIREMENT FOR UNDERGROUND DRAINAGE IMPROVEMENTS FOR 6440 TEASLEV LANE, RATIONALE SHOWN BELOW FOR THE CRITERIA LISTED ON THE VARIANCE APPLICATION. 31. TO INSTALL AN ESTIMATED $00.930 FEET OF UNDEROROUND DKATNAOE PIPE WITTI INLETS AND HEADWALLS IS UN-PROPORTIONAL TO THE DEVELOPWNT OF Ttg$ PROPERTY. ONLY ONE SINGLE P kMILY ROM WILL BE SUILT ON THIS ACREA08. ANOTHER ISSUE WOULD BE THE PROBABLE DESTRUCTION OF SEVERAL LAROE OAK AND CEDAR TREES TO INSTALL THIS DRAINAGE SYSTEM. THE EXPENDITURE OF AN ESTIMATED $3$,160.00 FOR THE INSTALLATION OF THIS SYSTEM WOULD CONSTITUTE AN CONFISCATORY SITUATION, THS NOMINAL OVERALL BENEFrYS TO THE PROPERTY OWNERS COULD NOT JUSTIFY THIS MaNDTRIRE. a • ..~r... Y..wM~.Y. 1 i • r Ylr►JY_.~0.14W "~'J~ J'IY.... a{ rA • w • n<.5 DO MinutesP&7. ATTACfiMENT 4 KJ> April 12, 1995 Page 14 VIII. The Gregory and Kathleen Pollock Addition, The 14.242 acre site is located on the west side of Teasley Lane (FM 2181), immediately south of Lcatherwood Ianc, l a, Consider three variances to the Subdivision and Land Development Regulations concerning variances for; 1) Consider a recommendation on perimeter street paving and sidewalk construction on I.eatherwood. 2) Consider a variance for sidewalk construction on Teasley, 1) Consider a variance concerting underground drainage construction. Mr. Salmon: Gregory and Kathleen Pulloc~ are the owners of about 14+ acres out on Teasley lane near the intersection of Leatherwcnd which is adjacent to the Old Alton Baptist Church. They are proposing to divide the property into two lots for single family use, zoned Agriculture. All they can put on 'here with the zoning is two single family homes if their rcplat is approved. Teasley Lane is a state maintained FM highway and Leatherwood Lane for the most pan is a county road, unpaved, The city does have maintenance responsibilities for about the first 200 feet of Leatherwood, because it is in the city, but then it goes into the county. On Pollocks' property, the lots are shown in f different shades. The green shaded lot is where the Pollocks' propose to build their awn iJ personal home and that lot has frontage on Teasley Lane. The dark shaded lot is where die Pollocks' parents intend to build a home at a later date. The city limits line in this case follows the outline of the property. This particular property annexed back in the early to mid 80's so the city could enforce sonic regulations out there. At that time there was a mobile home park there that was in poor repair, so the city annexed that so we could exercise a little bit of control on what was happening out there. So that is why the city limits line follows just exactly the Pollocks' property. It comes down and then ties • in with the strip annexation along Teasley Lane. So the entire property is within the City of Denton limits. We have three variances, two of them, the perimeter paving and the drainage are exaction variances. Those are the kind of variances we have been use to here the last fete times, where everything is based on the need created by the develop- ment. The third variance is for the sidewalk which would be placed along Leatherwood Lane and Teasley. That variance is being based on unusual physical cncumstances. • That variance uses five criteria. As we are discussing the variances concerning perimeter • • paving and drainage we need to keep in mind what the uses of the property are and what is appropriate given the uses. When we talk about the sidewalk variance, that variance needs to meet the five criteria that 1 have outlined in the backup. I have some slides A A Minutes P&Z April 12, 1995 l Page 15 ID, .1 N ol o here, The first variance is on perimeter street paving and it is an exaction variance. This is a picture of Leatherwood Lane standing about midway on the Pollocks' property looking west. The main thing to point out is how close the edge of the road is to the fence and it then has a steep decline into the property. This is standing down toward the western end of the Pollocks' property looking back toward Teasley Lane and again you have a relatively narrow area between the road and the fence line and directly behind the fence line the property slopes sharply away from the road. This is looking at Lcatherwood Lane again, this time L am standing in the Old Alton Church parking lot at the very eastern end of the Pollocks' property looking down Leatherwood toward the west. In this area we don't have property falling away from the road so much but the drainage ditch is right there between where the fence line is and the road. It is not a real wide area and almost completely taken up with the ditch. This is around on the Teasley Lane side, The right-of-way along Teasley lane is very unusual in that at one point in time Old Alton Road went straight down through here, like a birds eye view, and connected up and went over the Old Alton bridge. At some point in time that particular section of the road was disconnected and the new connection was built which is around the corner on Teasley Lane. What we have is a very unusual piece of right-of-way, You have this big right-of-way and it is sort of a low really flat area. This picture was taken about two days after a rainfall and there is still water standing in several locations in this big flat area. On variance one perimeter paving, this is an exaction variance based on reasonable need and what was really needed to serve the development properly. Section 34-114 paragraph 5 of the Subdivision Regulations requires that any development on the perimeter of an unimproved street is required to dedicate right-of-way and reconstruct that road to city standards. In this case we have Teasley on one side and we cannot require them to do any paving or improvements on Teasley so what we are talking about is just Leatherwood which is their northern front entrance which is about 243 feet long. If they were to pave that to city standards it would cost in excess of twelve thousand dollars. They are only dividing the property into two pieces. The other piece doesn't even have frontage on Leatherwood and there would really be no reason for anyone living on the green shaded area to use Leatherwood Lane, because it is a dead • end road. In this case staff is recommending a variance for perimeter paving, a full perimeter paving on Leatherwoodl, with the condition that the owner or subdivider provide forty-five hundred dollars in road improvements that would be used on I..catherwood lane to serve the lot that is being platted there, That figure comes from what it would cost to pave an average SF-10 lot in the City of Denton, We have It based on two lots because the other lot does not have frontage there nor would they probably b use Leatherwood, So based on one lot having frontage, we are recommending that forty- • A five hundred dollars be spent. It is a county road and we weren't sure how comfortable they would be if the applicants decided just to give the money instead of actually hiring a contractor, what kind of a position that would put the county in. They did not want • • A Minutes P&Z J Q y' April 12, 1995 Page 16 to he in that position, They felt that if the petitioner's gave them forty-five hundred dollars to improve the street, that they would want that done in a timely manner and couldn't promise that. However, they indicated to us that they have no problem with the city going out there and putting a pavement down. So the issue as to whether it is county maintained or city maintained really isn't an issue. The county would rather not be put in a position to have to pave it. But if' the applicants give forty-five hundred dollars toward the paving of it, they certainly have no problem with the city doing that. We have done some estimates. What the city would most likely do with forty-five hundred dollars, if that is the way the applicants chose to go, would be to put a two to three inch asphalt overlay all the way from Teasley Lane down to where their driveway would be on this lot. They would have a paved road from their driveway back to Teasley lane, We are estimating two to three inches of asphalt, Mr, Cochran: Potentially how many people would Leatherwood Lane serve? Mr. Salmon: I believe there are about thirty properties back in there. Mr. Cochran: How many of them are in the City of Denton? Mr, Salmon: The only ones that are actually in the city are the Pollocks. Mr, Cochran: Then we are asking them, because they are the only ones in the City of Denton, to pay forty-five hundred dollars to help pave the road that they are going to be, I don't know if they want to do this or not, I have no idea. I ha%e a little trouble with this if this is a narrow bottleneck that it is just by some quirk in the City of Denton and they are the only ones served by it and if the road that is there now is under county maintenance and is adequate to handle the traffic that is there now, then.... Mr. Salmon: Even if they weren't in the city we would still be requiring this because our regulations do apply in the ETJ. So we would be doing this same thing even if their property were in the county. If someone across the street comes in tomorrow and wants to plat their property into two pieces, we will be here with them. Mr. Cochran: None of these other pieces that were up the road were asked to pay any construction fees, s Mr. Salmon: I am not aware of any platting that has occurred out there since 1 have r been with the city. There might have been some land sales, but I am not aware if it. The drainage variance is a very similar type of variance in that it is an exaction variance • ~ t> • f~"I,i"YJ . p Minutes Y&"L " April 12, 1995 Page 17 based on what the applicants are proposing to do with the property. In this instance, I Section "4-124 requires that the applicants install underground drainage across their properly, There is a small drainage area to the east that comps through their property and so they have to adequately provide for that drainage to come through their property. What the applicants are proposing to do instead of building underground drainage is to establish drainage easements by their plat that would be wide enough to contain a 100 year storm with just the natural topography. There are three different locations, There is a proposed drainage easement in this area that is anywhere from 30 to 40 feet wide, another drainage easement through here that is about 30 feet wide and then another drainage casement down in this area that is about 30 or 40 feet wide. Their engineer has gone out and taken sonic cross sections of the topography, and by doing some run off calculations has determined how much water comes through there and has calculated how wide the water would be coming through their property if we had a 100 year storm. That is how we established the widths of those easements. In this case, staff agrees that building two houses on 14 acres is going to have relatively no effect on the drainage patterns or the amount of drainage runoff this properly creates. The fact that they are willing to dedicate these extremely wide easements to facilitate any existing drainage that is already running through there, staff feels that is adequate in this case and we would recommend a full variance on the drainage. j I On the sidewalks the applicants have chosen to apply for a variance based on unusual topography. They are required by ordinance to install sidewalk along their Teasley Lane frontage and lcatherwood frontage. In order for the Commission to grant [his particular variance, all five criteria as listed in Section 34-6 of the Code of Ordinance must be met. In this instance, staff is going to recommend that the variance be granted due to unusual I or difficult physical conditions. Number 1, granting the variance we do not believe will be detrimental to the public safety, health or welfare or injurious to other properties. The right-of• way on Teasley lane is quite wide in this area, relatively flat, ) nfortunately it holds sonic water, but the right-of-way is certainly flat enough and wide enough that people can safely walk in it and away from the road. Not having a sidewalk here, I don't think is going to pose a significant threat, On Leatherwood Lane being it is a dead end road with 30 large properties on it, mainly residential in nature, we don't feel there is a large public [hrna[ there either, There is just not enough traffic on that mad, being it is a dead end, that it would pose a serious threat for someone to walk on the edge of the graveled area. The request is based on conditions that are not generally applicable to other properties, again, in this case the Teasley lane right-of-way Is a very unusually b shaped piece of right-of-way due to a previous road intersection. It is extremely flat, it Q • holds water, I really think it would be difficult to build a sidewalk in here without doing significant grading work. Certainly much more work that would normally encountered in building a sidewalk. If we had a sidewalk out here we wouldn't want it standing in • CJ • Minutes P&'L J April 12, 1995 Page 18 ~_J y water all the time. On Leatherwood Lane, as the picture showed, almost the entire right- of-way from the edge of the pavement to the fence line is consutne,! in barrow ditch and then once you get pasted the fence the property falls sharply away from (he road and is also heavily weed. Same thing on the Teasley frontage once you get behind Pollocks' fence line outside of the right-of-way then you run into a lot of large trees. We don't granting the variance would effect any of the city's current master plans and the physical features described previously being the unusually shaped right-of-way, the extremely flat poor drainage type of situation was not something that was caused by the owners of this property or previous owners of the properly. It wns probably caused by some governmental entity that removed the road. With that, we would recommend that the variance be granted on unusual topography. Ms. Flemming: Are there any sidewalks in that area at all? Mr. Salmon: No, I believe the closest sidewalk in this area is up near Ryan Road, recently where GTE: did small development, a mile or two up the road, l~ Mr. Pollock: My name is Greg Pollock, I am here to request the waiver of the forty- five hundred dollars for perimeter paving on Luatherwood. Based on several unique circumstances encompassing this property, It is my understanding that this requested improvement is based on the traffic impact that would be created by a single family !I residence being constructed on Lot 2. (liven the fact that Alton Baptist Church has two driveways accessed by L.eatherwood Lane and therefore subjects this road to traffic created by its church members, there are over 37 other residences and one business that I! are required to (ravel over Leatherwood lane on it daily basis. The additional traffic created by one single resident has insignificant impact to the traffic volume on this county road and I don't feel warrants the cost of forty-five hundred dollars of improvements imposed to just one property owner. This situation is also unique since this properly is the only piece of property in the surrounding area (lint has been annexed involuntarily in Denton city limits. It is a corporaled trace of property completely 4 surrounded by unincorporated property which just happens to have 233 foot property !ine parallel to L.catherwood Lane, L eatherwood Lane is not a connector road, it Is a dead + end road. Being a dead and road, whatever traffic goes down that must also return that same way. Based on the formula used by the City of Denton to calculate the traffic volume which 10 trips pc r day per household, which in my opinion is a little excessive, and since there are other 37 other residences and the business that are required to travel p this road, this calculates Into about 380 trips on a dally basis, Factoring in the traffic • created from the church members of Alton Baptist Church, 1 believe it would he close to 400 trips per day. Certainly the cost of forty-five hundred dollars for improving this road far exceeds the traffic created by one single family residence. Far exceeds any • O Minutes P&I J I April 12, 1995 Page 19 br,nefft that may be realized on our behalf. We have agreed to dedicate approximately .025 as right-of-way on Leatherwood Lane. I would like everyone here to understand that we are not developers in the traditional sense. We don't possess the financial resources that developers have, we are just trying to restore this property to its natural condition after years of being a rundown trailer park and a dumping ground for everyone's trash, The benefit of Improving this property is equally shared by the city or surrounding neighbors and other property owners and this provides a needed long overdue act of reclaiming our environment. I understand the need for city ordinances and policies, but I al o relieve their Intent is not be applied strictly across the board, but ! to allow for consideration of facts and circumstances that fall outside the norm which I Feel this clear does. At this time I would like to have Kathleen to summarize two conversations she has had with officials with the county road and bridge department, f Ms. Kathleen Pollock; We did an awful lot of research and talked to an awful lot of city staff and the county start' and just for the city staff alone, I want to thank theta for all of the help, they have answered more, questions for me. On the 16th of March we spoke to Mike Burton who is the Administrator Poeman District 3 Road and Bridges, lie is familiar with Leatherwood Lane, it is in his district and he documented the work that has been done out there in fhc past. lie had four concerns. One concern was that the maintenance fees were budgeted using the annual county taxes and not charged to the J individual resident with the exception of drive way culverts, Leatherwood is not in the county budget or scheduled for paving. It is not ready for paving according to the frxman that was familiar with It, There were drainage issues, culvert Issues and surface conditions that needed to be improved prior to paving. The other issue that he brought up was that the other residents would not tolerate having the road partially paved, unless that partial pavement was in front of their property. They would insist on the entire portion that the county maintains being paved. The other concern that I have Is that 37 of the private residence, one small business, the church with the two driveways on Ieatherwood, all of this impacting our investment of forty-five hundred dollars. I have a concern of how long will that investment fast. After talking to Mike Burton we called Jack Wagner. Ile agreed with the primary concerns that Mr, Burton had. Ile was also concerned about the residence's attitude. Ile did have an attitude that there was no A impact on I,eatherwncxi I,aue by one private residence, There is a very gray area betwcen the city and the county, and lie offered to set up a meeting with the city, and they did get several of the issues resolved. One was the city does have jurisdiction in the platting Issues, the county did allow the city to do those Improvements, Leatherwood would continue to be county maintained, which I had a concern in the future. There was O .l ® some confusion about what type of Improvements, David clarified that it would he city standards, I think that they answered my question about future maintenance, but the Iwo issues I have Is why do we have to pay this, I would not he able to identify any negative O • • Minutes P&'l, „ . April 12, 1995 Page 20 `J impact of one single residence could have on Lewherwood lane and the forty-five hundred dollars is a substantial amount of money to us. Is It the best way for us to invest in the city's future. The planing process is already negatively impacted to having to delay our building schedule. Between the fees and the surveys and the engineering costs and topographical and drainage and the time that Greg and I have invested. We just feel that the whole process, with the exclusion of some of It, It just seems overly complex for just feurteen acres for two family residences. We would like to show you the slides, only because some of you may be familiar with what the property used to he and the 10 acres we focused on for the last g months because it is the 10 acres Greg and I have, is just amazing at the change that we have done. Mr. Cochran: I would like to give my opinion as to why you are being asked to do this, is because you fit into a category that a lot of worse scenario cases fit into too, and that is what the variance procedure Is all about is to sort all of that out. You fit into a category which there is a public good involved in asking for this. Whether or not yours is what they were targeting is Ms. Pollock: (Shows slide show but has stepped away from microphone,) Mr, Cooper: Is all of (his property in the city limils7 flow is It zoned? Ms. Pollock: Agriculture. Mr. Cochran: When was this annexed, (some one speaks but not picked up by microphone) And that was to get rid of part of the public goal behind the annexing it was to, perhaps down the fine, think that II might be a nice place for a couple of single family houses, My opinion of this is that part of public goal of this property was to bring into sonic sort of a less intensive use than what it originally was and that there Is sonic evidence or indication that we should encourage that in sonic way. I agree with their comention that they are not going to materially impact the road and also the fact • that they just happen to he unlucky enough to fit Into a category which we require extraction for roads, 1 would say it would be easy for me to vote for a motion that Mr. Cooper: I would like to make a motion that we approve the preliminary plat of lots I and 2, Block A of the Gregory And Kathleen Pollock Addition with approval of variances as to perimeter street construction on Leatherwood and drainage and also the • sidewalk variance as we discussed and with no further conditions, other than the approval • • of these variances. Mr. Norton: Let me make sure I understand this, takes off the forty-five hundred or a • Minutes P&Z ~f id1~u,, April 12, 1995 Page 21 (1 leaves in.., Mr. Cooper; That does not require any offset of road paving.., Mr. Norton: I'll second, Mr, Cochran: It has been moved and seconded. Mr. Robhins; 'this Is procedurally a problem. You have not read the agenda for the.... the motion was for the prelltrlnary plat and I don't believe the chairman has indicated that Item b was opened for discussion yet. Mr. Cochran; We need to backup and just do the variances, Mr. Cooper: I thought that Is what I did. Mr. Cochran; You need to take out the preliminary plat. Mr. Cooper: I like to crake a motion that we approve the requested variances to the Subdivision and Land Development Regulations concerning recommendations for perimeter street paving and sidewalk construction on Leatherwood, the variance for the sidewalk construction on Teasley and the variance considering the underground drainage construction. i Mr. Norton; I will second. Mr, Cochran; R has been moved and seconded that are consider these variances as stated, All In favor please Indicate by raising your right hand. All opposed, None opposed, Unanimous and passed, (5.0). • • ~S 1 lj~~ [5 t~'T~ti W~~rSstj kktS l... 0 c, 0 PHOTOCO.py Hb 1 A Ea ~ • O • _ 43 • WAS. i ~genl~ tr'tt. -liiE ApdaltaffL CITY COUNCIL REPORT FORMAT X19 TO: Mayor and Members of the City Council FROM; Lloyd V. Harrell, City Manager SUBJECT: Approval of a tax refund to Banc One MOrtgago Corporation RECOMMENDATION; The 'fax Department has mailed an Overpayment Lettor and an Application for Refund to the taxpayer, All completed forms and necessary documenta- tion have boon ret.urued,roquosting this refund, which the Tax Technician recommends, SUMMARY; Chapter 31,11 of tho Texas Property 't'ax Code regc!.lros the approval of the governing body of the taxing unit for refund-4 in oxe m s of S 500. 0 Banc one Mortgage Corp, has roquested'a refund in the amount of $ 804.60 becau4o they overpaid Rita Olasscoak's nccount #021817, BACKGROUND; A mortgage company paid $ 804,60 on account # 021817 on Doc. 30, 1004 and Bnno One Alortgago paid $ 804,69 oil the ,,awo account on jail. 31, 10115, resulting in an overpayment, A t:Yx refund is due. PROGRAMS, DEPARTMENTS OR GROUPS AFFUCT131): The Tax Department and the Lax account of Rita L. G1asmeock FISCAL IMPACT; $ 804,00 4ty l1LLY MI !iU' ClMa n a g e rCe Prepared by; ~ l Name Vic Schneider Title Tax Technician Approved, • Fa m • J fTlt e G' t ~f finance Officer 263 C/3 A, „ - ' 0 • • ti`~C~itl.,ldU c " c Aisle I"Cloolly Tom 1041d }ee PefunJ Apptln lion 31.11t/1171 APPLICATION FOR TAX REFUND Collecting Office No _ Collecting Tax For, J_.. I ex g nl a) Address ---gyp y u-oflFS.1J~_~_ f city. Stele, Zip code rn order to apply for a lam re'und, the following Inlormalion must be provided by the expavar.- - DENTIF AT ON OF OPERTY 0 H Rr Name - Address- ( Ai I~__t+~4-•-~7u--- TNephoee Number (if additlonaf I ormallnn la needed): IDENTIFICATION OF PROPERTY: Description of Property Account or Location of Property:-11CL Account Number of Properly; Y'* or Tax Retelpl Numb~er'r;`''_~-_4-6_-__`_l _ o'~i1L ! INFORMhTION ON PAYMENT OF TAXI Name of Taxing Unit Year for Amount of Tax From Which Refund Which Refund Dale of the Amount of Tax Refund is Requested Is Requested Tax Payment Taxes Paid Requested 1 /ry._QY ~~N.lue119 zGr_x"r1JrA' I9 3 19 19.~. S Tnxpayof's reason for oofund {attach aupporling documenlallon): ~z C,o1r ~ LFiAsk~ [x2_d/rticl- g15~S', e R lckl k.'D , 'I!areby apply for th refund of the aboveC, _r:rl ed taxes and Callh that the information l have given on this form u correct" Few /jNC 0A) M Mull gc~'2 Date of Appllcatlan far Tax Refund _L^?~1flu~#E(~~r~TL~ S~~xs~Y~°Iy~5 • DETERMINATION FOR TAX REFUND: _ -Approv,at Disapproval Signature of Authorl7etl Olllcer Dale rte' Signature of Presiding ONicer(a) of Taxtnq pate 0mdfs) lot refund sopLcallons over $500 Any potion who mahee a falls mb y upon this foregoing oasord shalt be subject to one of the follol lny FanNgaa; 1, ImpdeonmenlN not more Ilion le yaws nor Iris than t frosts ondifw a one at nel more than If,000 0! both aveh IM and / rmpnmenmsnl:2.coolhuman!In jail lofaterm upto Iyear of Afine not to exceed 02,000wboth suehanaand Imprisonment so oat north In 9echon Jt.la, Penal Cede. nir~'m 1.u do din C024.1240 r w w w r W r 11 • M 1r r ~ IM ~ • 1 " SANE O! MANIADE COpOAI1ON -03J PASICLLCR P 7GME ESCAON DISSUTSCKHTS VOVCMA PFOT6:2 DATE 11116114 A IOJ2 OSTRO4 ESCAOI OWN STATE TAM AUIIIORITY CITY OP DENTON TAX COLLECTOR PACE I I CONtAOL KSCRIPr10H CODE NAM COU/f Y-10A6YSNp 11 C KOKINKY 10 COUNTY IA#! 44 TEXAS OOOt-:0177.000 DEN}W TM 16901 C' ACC/ ESC CSC- AMOUNT NA1E OF IA1R70A0011 TAX ID i TAX Cd{IAACI Pq - ri , TYPE EM-9" IV PAID D NWKR / NUIMA ~ ~ ~fj~( C 00001,01144 11 12.01.14 241,91 COFFEY PLWCK 101 --JW-.••~ 7140116 K1 01/2f/N LOT 1 ILK [ KLICMAD BUDDY ItCMO uc110/ 000001:1210 11 12.01-94 114.11 MAITK143 JIHW 001 OR/01/R IU01f711f LT K I KOIOfA PARK a1641 00761140-9 11 11-01-/4 3%&.60 "MY IXWEHINILL 001 21401x4106 1 01170/14 LOT S ILK C NOIITHWWO ESTATES ADD I Y0011 H211 11 12-01-11 x11.75 NMTNAN DANA JO Dot ObxO/16 R4011107 LT IC K CI HIM SCPIOOL ADDITON 0001H4g0 11 12.01.14 116.21 LCNIO [1HICE 0 01020:11 U01 I ual0ltq 0!110/I4 17 26 K 4 -911.1.0-9 CREEK 00011101 KCI t 00101-9241 Il JS-01-44 IDS,11 W00)3014 SANXUCL D 00:0505 001 1011114 fUD111 i1i LOT q IN BLOCK 6 LOTO AND 310.11. L`.JLltICL AND if (LOCK 6 Y NllLdl CREEK 0001401024 11 12-01-OA It4,14 MHICKATON CARLOS ROtD4D5 001 00/00/00 LT 40 K 6 744 002 M12 WILLOW CArEK ADD See 0000571401 11 I9-OP-14 166,11 FLIVOT JAR!! A Willi 001 00:00/10 LT I K $ HILLSIDE ADD 7f 0041lU OIA11C ONE MORf0A0E CORPOAAr1ON .011 PIIPKLIR NMIOA49 ESCROW DrO1LKItHSHIS V00ENER OYSTS72 DATE 11/11114 PAOC 1012 4CC100 [0CRM STAIC STATE T44 AUT"ITY CITY OF VINTOI TAX COLLEC100 PADS t lot CONIAOX. DESCRIPTION Cm HAVE COW/Y-TWOMp 116 E NCXIAAgY too f0 COUNTY TAMES 44 TEXAS coot. OJISF-000 DEWUN TX Itt01 MCI ESC ESC.Kk' AMOUNT NAM M NORTOADOR TAX 16 / TAX CONTRACT NO. MI CSC-EXP PAID HWFIR / NUILLR 000021IS26 tl L2-01.94 632.16 HARRISON TT(OrUt 0 110:1101 001 00/00/00 Lf 41 ALM 1 NIMLCDON VILLADC PH I 11001440/0 60101Wn It 1E-01-14 941.14 11PPG LAVACA 1071417 001 00/00/00 LT 20 tPNr Lr to S#4TO-9t{tl kl~! 4010404461 It !x•01-11 104,61 DLASSCOCK AIIA 1. Rolm) 001 00/00/00 Lt / K C 1#4+0014441 RAW" ill OOOeMIf~l 11 17-01 H4 1067/ iAIPLY KEVIN A R12L111 101 #4110/91 MS' OF LT 1 N 110' DP LP 4 IL 0 1640001924 ANKH RS16TC1 0010004001 IT 17.01.14 444.11 111.95 DAVID N 0022415 00/10160 LOT 1 Kx N DP MININOOD ADDITION C +10011/01 DIN 6!-91011 IN 69-910-9 DONVTY 7C%AO 000100001 11 17.01-14 422.11 Es"Hos AArNM K 0102x512 061 00/00100 01 H 1 1100204110 4VOHOALL ADM e000e1N1/ 11 12-01-14 t2t.1t HILL IAN! YAEHTCN L 001241/ got 06/00/00 L1 OIL 4 NOVA. ACRES AOOIf /DPI 7646041/U . ear x 0040009014 11 12-01.14 114.11 10.LIVAN LARRY L MIN11 001 /0/00/00 LOT P, KA, 0 OF AVOIOALE 14101116/1 ADO1,, etc. 2. MWON COUNTY, Tx 0 • • .-r,. .....uw 4117 AA'd LLL LN 1 Hll p[; [BAUH VICMUAO[M[NIO VUUJXM PI:1522 WL 111 J6104 PAUL 105: IICAM ISOAON STATE StACr TAX AUINORITY CITY W Ot WYM TAM COLLCCTOR AMC 21 Ioc 16 n ~r [I~ 171/ C OL{M vE:CA IP 7ION CDK INN/ C0402-fO1M1A 2I1S 1 A 1 IN 70: M 10 f0 A tOwly /AXIS {I T" "TY111>Ne DItNION IN ?62 01 I(I Att ~I~,Y ^II (~1,jA11 ~.(f ACCI [Sc tK-to AD NAME OF 7p1Y0A6141 TAX ID NO. / TAX CbMIRACt / b. fYlt SSC•CAf PAID II1111[A J _ 171 y(1'I II'/-Y✓- 004IRSU08 11 12-01.16 SOON ANDIMPON AICXIY T At11111 p,,11 y 00106/04 7/0/11161 _.I" "..f-. ....~1, Lt 11 9L A $~AMINO •OONOYIMO 11 It-I1-04 410,14 AMM 411ANA71 L R111041 001 0 00/0,1100 ?V4093111 ~N { BLOCK 1 SIAIWWIND ADDITION C OF OrNfON IN KNION CWMY TINA! 04006Nr11 '.1 19-61.04 IM.C1 RMIMTW NOY MYAII 111 AI13191 001 01111//3 Ll it k. t or SLIVIWANIM0 104600246 0004111544 11 12-01-14 121.10 MANDt.Y1Ltl LISLII M 011600 001 00%'.1100 LOt 21 SLOM 1 HMTI0g00 ADDITION 4400412SI. 1100411/S 11 11-01-14 &11.f0 LAKLLl IItCNAEL 1 Alt{041 001 00/6100 LOT At ILX 1 7600421011 M00I41006 ANN ItlN IMINLKNI 110011116 11 It-01.14 171.75 MAW MILIIAM C 01461,11 001 164000 LT N K 1 MM1M4700 AM 11ou/00760 1141 tMll 400416101 fl 12.11-14 "1.69 DENISON MUSTY LAW 0147411 p01 00/0101 LT 1 h f Y44AU9N/ WStW/r. MIOMT$ PH S 104110411/ 11 12-01-11 420.71 NILLIAMI JOSEPH 0 J0 AIS107 011 101000 LOT 94 OLR C WSMAtt HILLS IIOITN P /410001606 We I DWOR IN DENTON COW" T9NAS IAMO O14I MMTQAM COM00 A}ION -011 fA1 WELL rA AIM IOAM IOGON 010a/IM EN1f YOUCIKA /H II CI OAK II/1IJ11 Pb1 1011 Wow tKAON IlAtt S}AK MX AVINKItY MINOL K CITY or KM}ON }AM COI.LIC/011 !AM 29 ICZp"ON COM MAW LOWfY-IpNLN1P CIS 6 MCX INION Lot 11 COIMY }AAI! N RXAS 0002.00117.000 KNTON tX 16161 MCI tlC IfE-0114 Ammt NAME M Nb110bM ?AN ib r/ VAX Ldf1AA0t At. Iq[ If0-IXP PAID W."EA / NUMKA 1440001719 11 1C•01-N 490,61 M[RPHY Kplpt T Allim 001 000010 LO/ I ILKX D WSIeAIt HILLS MAIM 7 6 10 0 02111 PINSt 1 CtIY/C~KMTON ItXAS 001011974 11 12-41^04 91L,17 AICXO NIR RAY N 4141410 pp I 01/0013 N WILL eL/evlY A-1/, 764~O0I01 .116 ACAS II 001N1401 11 12.01-14 1146,14 PAM NA MICHARL A 010/MS I eel 00100/00 Li 10 IL A 91tAT11 OF 164001090 I 1040ISIRID6t 1 • TOTAL 19m AW1 11/413 MID $410 pee TOTALS 171 0.911.x/ I OTAL AMNT Item PAID CO-AD 60020016t ra FALS 171 HrNS,iR • e~ e DANK ONL ~ n,~. i? ,i 2 i BANKIONE. „';~,I+raa1rca.aurvr 13 ~A TAXES rom C' PAYEE 000,r 4T=0(102-00237-000 i 110199/ ~~.a.g9S~ ~7Z 9ANI' ONE MOMAOB CORPORATION CITY OF DENTON TAX COLLECTOR as"URUWNTAcf,`pl) I eMrerrt 215 S MCKINNEY r"Ar l . s DENTON TX 7520 ~'lo?. 4' ~'C !'til i~ ~DJ+~ C1~ ' . } Ot0000►N~ r $ 1 'rid TO od 4 f~dic0aoill TX1 • 1 b • ',r. ilndy d~ • e> • • kE PORT FIOft05DVJ 03/07/95 AT 2028 O V F. R P A Y M E N T 5 PAGE 5. ACCOUNT NO RECEIPT NO, NAME ADORF SS AMOUNT STATUS OF PAYMENT 9«14 -iy6 0 0 04/04/26-0267 DAVE KRAUSE. AUTOS LNG N LOCUST ST 89,96 OVERPAY I,ly~L2 94/04/26-0258 A-1 LEASING B SALES DALLAS DR 0,08 OVERPAY 4/04/20.0260 S A J AUTO SALES FORT WORTH DR 40,27 OVERPAY j 0 Ob 4/04/26-0261 AL'S AUTO SALES DALLAS DR 3.89 OVERPAY 'j 91 8 4/04129-0204 DENTON MOTORS DALLAS DR 574.84 OVERPAY { -1 ~-@ 4104/26-02613 KURT KRAUSE AUTOS DALLAS DR 19,76 OVERPAY d g 4 Oq 314/04/26-0266 HONIi ST JOHN'S CADDY CORI41:4 FORT WORTH OR 10.68 OVERPAY 0 4/04/26-0268 AA AUTO PARTS FORT WORTH OR 0,61 OVERPAY 11 7 4/04/26-0269 JACK'S FRONTIER MOTORS S ELM ST 97,79 OVERPAY 8 4/04/76-0211 1-10£RTY AUTO _17ASINO A SALES S LOCUST ST ?148 70 00 94104/26-0274 NORTH TEXAS AUTOPI.EX. INC 73.02 OVERPAY L 0 1, fi0000 94/04/26-0'278 BILL UTTER FORD INC 5 WIVE 12,710,30 OVERPAY ,At 914 'l 80000 94/04/28-02'16 SL'LECT MOTORS LTD N ELM S W M STgS1iY O 4,813.72 OVERPAY 9140200000 94/04/26-0277 SOUTHERN MOTORS 30,13 GVIiRPAY ( W UNIVERSITY D 14,86 OVERPAY 040'1 600000 04/04/27-0107 WAUGH CHILDREN'S TRUST NI-MR26 W UNIVERSITY I1 1,792.95 OVERPAY i. 086,14700000 94104130-0693 SHAW, FERENIKI Z PARIISIDE DR 0.10 OVERPAY 02030500000 94/04/30-0860 HARDIN, GLADYS 7' MCDONALD DR 62.37 CVERPAV 11927000000 84/0400-0893 CMH PH INC PRIMROSE LN 0,06 OVERPAY 4Y310114 t&EAY. 0331 - T 1811172 00 021404 1 -0122 AS G $ 77 OVERPAY .aZKS4L..TY X04 BB O A RPey vzz I RPAY 02BC4300000 94/04/31-0104 JOHNSON, J LYNN 247,98 OVE OAKWOOb on 167.42 OVERPAY 9 173900000 94/P4/31.0314 DENTON COUNTY AUTO SALVAGE INC FORT WORTH OR%y} 11977200000 04/04/30.0601 SIIAFER, CRVIN D AVE E 0.91 OVERPAY IS 91482100000 94/04/31-0636 SOUTHSIDE AUTO FORT WORTH DR 1?,38 OVERPAY . 38 OVERPAY 08699200000 94/04/:11-0070 SELLERS, LAURIE C NORTH LAKE TR 888,01 OVERPAY 91047400000 94/04/31-0893 OMINA70WN CAFE W UNIVERSITY N 31.36 OVERPAY ?1477600000 94104/31-0939 PINEY HARRY ENTERPRISE 1NC S ELM 5T 65260900000 94/04/31-0061 ADAIR, EDWARD 160,16 OVERPAY 90130300000 94/04,'31-0002 NOq 79310E BhABGR SHOP TEASLEY # 9D L 2.01 OVERPAY 91278200000 04/06/01.0002 MANLEY. S1-EVE C PHU W HICKORY W HICKORRY UNIVERSITY 0 0.81 OVERPAY 09672700000 94/05/01-0161 ABNA, PAT 113 1,04 OVERPAY TEASLEY L 0.66 OVERPAY I 03213600000 9A/05/01-0106 MORRIS5V, TIMOTHY 5 5K YL ARK D DR R 1l 91486600000 34/05/01-0337 U S SIGNS INC SAN JACINTO 36 44.86 OVERPAY 90960800000 94/08/02-0111 MOSLEY, 8 J S LOCUST ST 0.01 OVERPAY ~ 02118'/00000 94/06/02-0191 PASKO, CkAIO R MARGARET LACY WESTCHESTER DR 3801,08 OVERPAY. 02467900000 94/v..102-0692 LACY, JAMES A CORDELL ST 0263400v000 9410602-0133 LACY, MARGARET M VANDERBILT CT 381,20 OVERPAY f~ 02636600000 34105 02.0134 LACY, MARGARET M VANDERBILT CT 351,20 OVERPAY A. 03114900000 9,'05/Ot-0135 LAC',, JAMES A 361.20 OVERPAY y1 GREENWOOD DR 382.20 OVERPAY f 12640700000 94/05/02-0163 28M CREDIT CORP 982,12 OVERPAY 1 02082400000 94/05/02-0184 NICHOLS, DAVID M FORT WORTH DR 0,01 OVERPAY a 02582800000 94/06/02.0108 NICHOLS, DAVID M PORT WORTH DR 0,01 OVERPAY 11703100000 94/05/02-0197 OMIS PH INC E MCKINNEY ST 1,31 OVERPAY 'V 91249400000 94/DB/03-0006 JONATHAN LOGAN J-3B 0204 80,34 OVERPAY • 14781600000 04/06/06-0035 IENKINS. CARY M BROOKLAKE W 680.93 OVERPAY ryry 02971500000 84/00/07-0029 SPRABARY, EDGAR MULKEY LN 0,28 OVERPAY 80139000000 04/06/08-0008 REVCO DISCT DRUG CTRS OF TX #3744 W UNIVERSITY 0 3,06 OVERPAY } 913124000DU 94/06/23-0018 CLARIDGE FINANCE CORP DENTON TEXAS 31.OD OVERPAY 03045900000 04!06/24.0021 HUTCHISON. ELLEN J CHEBI LN .7..83 OVERPAY 91280900000 94/05/27-0027 HIDDEN OAKS LEARNING ACADEMY TEASLEY LN 1,31 OVERPAY 14747800000 94/00/27-0064 GODFREY, WILLARD LYNHURST LN 151.22 OVERPAY r • I c:~ a ECITX M-COUNC41 -Pip fir.. ~ 04Q0 , \ 7 1 • ti nrft • • ~gen~ No. ; 4gertd~ue~~t,~~!~~~ r ORDINANCE NO, AN ORDINANCR ACCEPTING COMPETITIVE BIDS AND AWARDING A C~ TRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES) PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE, WHEREAS, the City has solicited, _eceived and tabulated competitive bids for the purchase of necessary materials, equipment. supplies or services in accordance with the procedures of state 'aw and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described bide are the lowest responsible bide for the materials, equipment, supplies or services as shown in the "Bid Proposals" submitted therefore; and WHEREAS, the City Council has provided In the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION 1, That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in t'9 "Bid Proposals" attached hereto, are hereby accepted and approvbtl as being the lowest responsible bids for such ltemsr BID ITEM NUMBER NO VENDOR AMOUNT 1753 ALL NORTH PACIFIC LUMBER $ 30,I81,00 SECTION II, That by the acceptance and approval of the above numbored Roma of the submitted bids, the City accepts the offer of the persons submitting the bids for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid Proposals, and related documents, • SECTION III. That should the City and persons submitting approved and accepted Items and of the submitted bide wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the bids, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto) provided that the ® written contract is in accordance with the terms conditions • • specifications, standards, quantities and specified sums contained in the Bid Proposal and related documents herein approved and accepted, • 0 • • SECTION IV. That by the acceptance and approval of the abov~;Oq numbered items of the submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved bids 01: pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this _ day of , 1995. 808 CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECREM4 BYt APPROVED AS TO LEGAL FORMt MICHAEL A. BUCER, ACTING CITY ATTORNEY BYt "PLY,ORD I i • e t- w e j. DAf,j, IL I CITY COUNCIL REPORT ! TO. Mayor and Members of the City Council z---- l FROM: Lloyd V. Harrell, City Manager J c) 4 SUBJECT: BID # 1759 - WOOD UTILITY POLES RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, North Pacific Lumber, in the total amount of $30,181,00. SUMMARY: This bid is for the purchase of wood utility polos to replace warehouse invontory. These poles are Pine, pressure treated with copper naphthenate petroleum for use by the Electric Distribution Department throughout the Electric System. Two proposals were received in response to two bid packages mailed to vendors;. BACKGROUND: Tabulation Sheet PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Warehouse Working Capital, Electric D stribution Department, Electric Ut 1 ty Customers of the City of Denton. N 1SCAL IMPACT: Warehouse Working Capital funds for 1995 Account #710-043-0582 i Respect llY submitted: Lloyd V. errs City Manager Prepared by: Name: Denise ►isrpoo Title: Senior Buyer Approved: Name: Tom 5 Shaw, C.P, , Title: Purchasing Agent 591 ARSMOA e e ' 1 a , w•, MAN • • Ir NAME WOOD UTILITY POLES NORTH THOMASSON PACIFIC LUMBER ATE 0"^,IL4, 1896 LUMBER _ fPfVl. 4JMRTPTTOR_ ~ VP-WD_W_ ~-~EFI~Si;. _ VEFI V~`NSa~f C 00 EACH POLE 36' CLASS 3 $166.00 $216.16 2. 30' EACH POLE 40' CLASS 3 $212.00 $247,12 10 EACH POLE 98' CLASS 2 767.00 ~ I $ $948.64 4. 3 EACH POLE 70' CLASS 2 $972.00 $1,070,42 f, 6. 5 EACH POLE 76' CLASS 2 $1,097.00 $1,217.26 I DELIVERY 30-45DAYS 30 DAYS FULL 'RUCK LOAD 2/96 $784.00 2/70 $980.00 2/76 $1,0W.00 I I • B I o XITY~ COUNcl Not, a a Y A r ~ MOGLT~~'>~V~ d • • i ' ~IendeNa. -3 Agendalfe ORDINANCE NOS AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE, p WHEREAS, the City has solicited, received and negotiated competitive sealed proposals for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described proposals are the best responsible proposals for the materials, equipment, supplies or services as shown in the "Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSI SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Proposals" attached hereto, are hereby accepted and approved as being the beat responsible proposal for such itemsr RFSP ITEM NOMRER NO. VENDOR AMOUNT 1742 ALL TMG CONSULTING INC. $ 34,000.00 • SECTION 11. That by the acceptance and approval of the above numbered items of the submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Invitations, Request for Proposals, supplier proposals and related documents. f S i • A • - w • AISj p I ,'lam SECTION III. That should the City and persons submitting approved and accepted items and of the submitted proposals wish to enter into a formal written agreement an a result of the acceptance, approval, and awarding of the proposal, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the final negotiated response to the City's Request for Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted proposals, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved proposal or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED thin day of , 1998. BOB CASTLEBERRY, MAYOR ATTESTt JENNIFER WALTERS, CITY SECRETARY i BY: _ APPROVED AS TO LEGAL FORMt MICHAEL A. BUCEK, ACTING CITY ATTORNEY HYt 1 y s to • DATE: ,.AP414 Is, 1995 6 J CITY COUNCIL REPORT C TO: Mayor and Members of the City Council l g FROM: Lloyd V. Harrell, City Manager 3,5 SUBJECT: RFSP $1742 - LONO RANGE INFORMATION SERVICES PLAN RECOMMENDATION: We recommend this proposal be awarded to TMG Consulting Inc, in the amount o $34,000,00. SUMMARY: This proposal is for the development of a plan to Implement along range strategy that will serve as a guide for the next 10 years in the area of the Information Services Department, The goals and objectives of the plan Include the following: * Roplacemont of old and obsolete equipment. * Replacement of outdated and functionally obsolete software, * Public access to appropriate City of Denton Information, * Paper reduction, Imaging, electronic mail, electronic reports and user report writing tools are some of the items that should be examined and addressed, * Software acquisitions. Purchased packages, In-house development, off-the- shelf software would be just some of the methods that should be examined, * Connectivity of various networks and equipment platforms with any standardization and conformity needs addressed. * Staffing levels to support the various software acquisitions examined, ' Staffing requirements needed to provide user support and training at the levels outlined, * Funding methods for these areas. Leasing, outright purchase,lease/purchase and capital versus operating are some of the Items that should be examined and addressed, * Role of the Long-Range Slrotogic: Planning Task Force In future years, • ' Prlorltization of Implementation of the above activities with a schedule outlining the first five (8) years of activities. The contract proposal from TOM Consultants includes $30,000 in fixed professional • fees and a not to exceed reimbursable expense total of $4,000.00. r Other responses for similar studies were $47,400 from the Accord Group and $82,000 from the Gartner Group Consulting Services, Data Processing Advisory Hoard recommends approval. OWN i -JC altlo% CITY COUNCIL REPORT APRIL. 180 1996 ~ PAGA: 2 OF 2 ~ U~5 BACKGROUND: Minutes from Data Processing Advisory Board. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Information Services Division and aTother departments and divisions o the City of Denton. FISCAL IMPACT: This study will be funded from 1994.96 budget funds. An amount o 90,000.00 was approved for this study during the budget process. Respeetf y submitted L oy Harrell City Manager Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 50 ADENDA i i . 71 wnMww~MY!•~aMM~1Ml4. , • 1MM11M~LYf1. 19.. DIY^" I . v5 a Ali • as • 04/11/08 10;41 eel? 888 8830 C1tr of Denton X00!/000 MINi7W OF DATA PROCESSING ADVISORY BOARD C~ J MEETING OF APREL 10, 1995 MEMBERS PRESRNTi Don Edwards, Roma Lawton and Renae Seely MEMBERS ADS$NTi Gene Luster and Bruce Mitchell OTHERS PRJESENTi Gait' Collins Rosa Lawton made a motion that the minutes of the January 30, 1995 meeting be approved, Renae Seely seconded the motion and it passed unanimously, Gary Collins discussed the three responses to the ruqueet for bids on a consulting contract to develop a Long Range Information T made a echnology plan and how TMG Consulting was low bidder, Renee Seely Council award that the D. to ~ t sul Board Inc, ton assist Cthe city staff in developing a Long Range information Technology plan, Roma Lawton seconded the motion and it passed unanimously. There being no further business the meeting was adjourned, • APR 11 '95 1,0143 617 566 8533 PAGE, ow .~..r.....«.__.......Yr...... .w~.wwa wdYMMr[s..I,'r.,r_.. , . L... . ' , t 1 tR~ y } , (w i {r , `Lr fit` • c.• ,a DENTON oooa~naoQOOO~o O~ d © l d ~ 0 d0 ~ p 4~0 40 r x'000 0000 ~ N , ~ o000 ~a~aoooan CITY COUNCIL a • w~ • "ONO AgWall Date 4 oq ORDINANCE NO. AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND PROVIDING FOR THE AWARD OF CONTRACTS FOR PUBLIC WORKS OR IMPROVEMENTS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and tabulated competitive bids for the construction of public works or improvements in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has received and recommended that the herein described aids are the lowest responsible bids for the construction of the public works or improvements described in the bid invitation, bid proposals and plans and specifications therein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSt SECTION I. That the following competitive bids for the construction of public works or improvements, as described in the "Bid Invitations", "dld Proposals" or plans and specifications on file in the Office of the City's Purchasing Agent filed according to the bid number assigned hereto, are hereby accepted and approved as being the lowest responsible bidst BID NUMBER CONTRACTOR AMOUNT 1748 JAGOE PUBLIC CONSTRUCTION CO. $354,017.35 SECTION IL That the acceptance and approval of the above competitive bids shall not constitute a contract between the City and the person submitting the bid for construction of such public • works or improvements herein accepted and approved, until such person shall comply with all requirements specified in the Notice to Bidders including the timely execution of a written contract and furnishing of performance and payment bonds, and insurance certificate after notification of the award of the bid. 1 • SECTION III. That the City Manager is hereby authorized to O execute all. necessary written contracts for the performance of the construction of the public works or improvements in accordance with the bids accepted and approved herein, provided that such contracts are made in accordance with the Notice to Bidders and Bid Proposals, and documents relating thereto specifying the terms, conditions, plans and specifications, standards, quantities and specified sums contained therein. • • SECTION IV. That upon acceptance and approval of tTi0 abo e competitive bids and the execution of contracts for the public works and Improvements as authorized herein, the City Council hereby authorizes the expenditure of funds in the manner and in the amount as specified in such approved bids and authorized contracts executed pursuant thereto. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the _ day of 01995, BOB CASTLEBERRY, MAYOR ATTESTt JENNIFER WALTERS, CITY SECRETARY BYt APPROVED AS TO LEGAL FORMr MICHAEL A. SUCrX, ACTING CITY ATTORNEY BY: 15 • 1' tr ~l~~p~ Y t.' ,,,ytt ~f tk ~'(4~{.lt~$~,+ixlr~eti ~S~~~f~'i,. • ngCnriCe:No..__ DATEt APRIL 18:0>1c s CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID / 1748 - PAYNE DRIVE PAVING AND DRAINAGE RECOMMENDATION: We recommend this bid be awarded to the lowest bidder Jagoe Pabilo Conatructlon Co., in the amount of $354,017.35, SUMMARY: This bid is for drainage improvements and paving of Payne Drive from the intersection of Bonnie Bras and Windsor, west to near the intersection of Westgate Heights, The project includes approximately 11,000 square yards of lime subgrads, 20,000 square yards of asphalt paving, 3400 feet of curb/gutter, 282 feet of 8 x e box culvert and all associated activities, Pt -,sect is bid for completion in 60 work days, BACKGROUND: Tabulation Sheet, Memorandum from Deputy City Manager Rick Svshla, PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Public Works Department, Enginoer ng Department, Rea ents o Payne Dr ve Area and Citizens of Denton, FISCAL IMPACT: Funds for this project will be provided from Street Bond funds, Bond Interest snd Street Maintenance budget funds, Reapac ully submitted: i Lloyd V, Harrell City Manager Approved: Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 399.AaANDA • a s • e ! AME PAYNE DRIVE PAVING gpgC-~' Jf~ SUNMOUNT JAGOE- ALL -TEX ATE AND DRAINAGE TEXAS PAVING CORP PUBLIC PAVING f MARCH 23, 1995 --VUMA_ Nib N i. =2.80OR30 TOTAL BID $412,314.56 $388,336.87 $382,842.46 $354,07.3G BOND YES YES YES YES YES ALT, $86,914.05 NO BID $80, f 82.98 $81,498.70 :88,231.60 ACK ADD, YES YES YES YES YES ff~ I I f fII ~ I 11~ I • I j I { ' I + • ~ 1 ~ " ~41~ ~ i~, 1 s 7 le 9kSRAi~. ~ j plty~:Y a_ • A • w CITY of DENTON, TEXAS MUNICIPAL BUILDING # DENTON, TEXAS 76201 TELEPHONE (617) 566.6307 OMCe of the Cily Manager MEMORANDUM TO: Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager DATE: April 13, 1995 SUBJECT: Bid for Payne Drive Attar..aed is a memorandum from Jerry Clark that indicates that our bids were higher than expected. We had originally estimated about $300,000, and the bids are approximately $350,000. We have about $275,000 left in this account because we have all ready incurred some engineering costs. Jerry has indicated that if we could find about $80,000, we could do the project. He believes that he can cover about. $20,000 of that either through the use of maintenance money or, more appropriately, to change orders that we would be able to facilitate once we get on the ground with the project. That would leave us approximately $60,000 short. I have visited with Kathy DuBose in Finance. She has indicated that there is interest money still unallocated from the existing bonds that have been sold, She has indicates] that $60,000 of costs could be covered. I have visited by phone with all of the 191 Committee members, and they have recommended unanir-,ously that the additional $60,000 of interest be spent for this project. As Jerry has indicated, this would allow us to build a divided structure. It would allow us to build a culvert at the ultimate • length and allow it to be sized correctly for future growth. It would allow us to include all the sidewalk improvements. We will also be able to provide pedestrian access. As Jerry mentioned, we don't think we would get better prices in the future, We would also incur inconvenience to this whole neighborhood if we did not make all of these improvements at one timer i.e. we would have to go back, shut down lanes for portions of the project in order to • finally build the ultimate solutions. Therefore, the staff and the • '1 '91 Committee would recommend the low bid of. Jagoe Public, "Dediearedto Quolip S'errice" • A 1 Lloyd W Harrell l~,Ef)'!'!c+. April 13, 1995 Page 2 rlfi~lilr,lGE's I ' r If you or the Council has further questions, I would be ha~Yly try and answer them at your convenience, PPY to l Ric Sve la Deputy City Manager RS:bw AMM0065D Attachments w i QY.3 MY of DENTON, TEXAS MUNICIPAL BUILDING ~ 216 E. MCtiINNEY ~ DENTON, TEXAS 76201 MEMORANDUM 16f7)6664200~DPWMETRO 434.2529 DATEi April 14, 1995 TOa Rick Svehla, Deputy City Manager FROMI Jerry Clark, Director of Engineering & Transportation SUBJECTi Bid 01748 - Payne Drive The project on Payne Drive is located between Bonnie Brat and Crestmoadow, Our original estimates were to rebuild the existing 2 lanes estate road into a 2 lane urban road with curb and gutter. Since we fool that Payne will be a very important arterial connection in this region, a tour lane section was designed with ultimate drainage rulverre to provide a more permanent or ultimate solution, Wo felt we could fall baolt to the two lane design if necessary. The bid from Jagoo Public for $354,(6, is twry reasonable for this expanded design concept. We feel that additional funds from bond interest and oven street constructio, general funds should oe dedicated as necessary. Approximately $20,000 are available in General *.und and $60,000 in bond intoroat to moot the needs. Awarding the bid as prose:,tsa provides a four lane street with curb on the outside, sidewalk along the entire mouth side, and drainage oul- irts for tho 100 year storm across all four lanes with headwalls. In the future, landscaping money would be pursued to landscape this median to Westgate including adding the inside curb and gutter, Since this is an entrance way for several neighborhoods, the presentation of an aesthetically capatible design should be strongly considered. This region with the outlet mall opening up its development potential needs to be design for possible rapid growth. The, growth could possibly exceed our normal projections which could rapidly reduoe the capacity and level of service on Payne. Staff recommends the 4 lane road be awarded as bid it approved funding sources are provided in addition to the dedicated funds, r ~~hAn-J~ C,t~nn.4'r, Jerry C ' rk AEECO520 "Dedicated ro Quality Service" • • agead~ Na. 0/3 Agenda) S _ CITY COUNCIL REPORT FORMAT A 1I DATE: March 22,1995 TO: Mayor and Members of the City Council ~J { FROM: Lloyd V. Harrell, City Mrnagar SUBJECT: Consider Ordinance for "no parking" on Hann street, north side between Oakland and Locust U.Q~ NTI ON : Approval SLmA1A?Y/EACKOROUwn : Thin location was identified in our city wide analysis as an "old policy" zone. In order to be enforced an ordinance is required. Hann street, a residential street near TwU, is 391 wide. It does nct provide for two travel lanes with parking allowed on both Wes. _PROORtB, DEPARI'FLNTS. OB GROUPS AFFECTED; Neighborhood residents, TWU students, Police Department, and the traveling public FISCAL IMPACT, Approximately $200 for signage RESPECT LY BUBM TT Dr L Herre 1 City Manager Prepared by: Jer y Cla k ~JPO r~ Director Engineering & Transportation • Approved: "arDiregineering & Transportation AES004DB JJ f • . 0~ D' .7 -Wt Ab~'Y~vil. • (-I Xi C . MEMORANDUM DATE: March 21, 1995 T0; Rick Svehla, Deputy City Manager FROM: Jerry Clark, Director of Engineering & Transportation SUBJECT: No parking ordinance on H6nn Street This location was found during our City wide analysis regarding "old policy" no parking zones. Hann street is a residential street located near TWU which is 34' wide. It will not provide for two travel lanes with parking allowed on both sides. This is a safety issue and staff recommends approval. Jerry C ar • 1 ;r a ASE004F9 ......,........._,.......p..... , ~.......a,.;da~riY/a^: a'.. :err - _ . Z Pt TAC Agenda Item „C February 2, 1995 page 3 R&M STREET HO DLRKING BETWE n D ~ LOCUST Hann Street between Oakland and Locust has existing no parking signs on the north side, This was identified in our City wide analysis as an Mold policy" zone that needs an ordinance to legally provide for el, f )rcement. This residential street, near. TWU, is 344 wide. it will not provide for two travel lanes with parking allowed on both aides. The existing signage is adequate but needs the ordinance to meet todays legal standards. The notice to residents on Hann is enclosed for your review. We will provide any prior feedback received at the time of the TSC meeting, Staff recommends approval. r A AER004DO • • TSC Minutes February 6, 1995''`^.Tii4J1 page 6 (~l^^'.11._ ~l ci ITEM #3 HAM STREET, HO pAR%INO BBTWBEN OAf(IAND AND LOCUST Clark presented the request, He said this was one of the older policy zones that was put up before Legal required an ordinance to enforce this. It's a small street near TWU. It has traffic from cut through traffic as people try to get out of TWU. Staff recommends approval of this on the north aide of Hann street from Locust to Oakland. Bill Coleman, who resides at 122 Hann at the corner Hann and Austin, came forward to address the commission. He has lived here for 3 years and has watched traffic along Hann street, No parking along Hann is a good deal on one side or the other. It's a handy out off for people between Oakland and Locust, You would be surprised how fast a pickup truck can go in two blocks of space. In addition of the no parking, which he whole heartily supports, he recommends that the commission investigate a traffic control device at the corner on Hann street. He han observed people pull up and stop thinking there is a stop sign. There are walk up traffic in the intersection and gets to be a mean. But, that's another issue, He registers his full support of the no parking ordinance. STAPP RECOMMEND9D; Approval CJMMISSIONERS: Luce made a motion to approve the no parking. Singleton seconded the motion. Motion passed unanimously, • • AER004DC ,IrtMfl. • • r cT cg- 5 HANN ST. i LOCUST To oAKLAND j , No PARKLNG N-SIDE . it . _ _ J WITH ILI i ! . Q I • rr"- i • • E: \NPDOC6\0RU\IIANN. PRK ORDINANCE ( ( r AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROHIBITING THE'ING` OF VEHICLES ON CERTAIN PORTIONS OF HANN STREET; PROVIDING A SEVER- ABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO HV,4DRED DOLLARS; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF ME CITY OF DENTON HEREBY ORDAINS; SECTION 1. That when signs are erected giving notice thereof, no person shall stop, stand or park a vehicle or cause a vehicle to be stopped or parked at anytime upon the following street or portion thereof, in the City of Denton, to-wit: The north side of Hann Street from its intersection with Oakland Street to its intersection with Locust Street. SECTION II. That if any section, subsection, paragraph, sen- tence, clause, phrase or i.,ord in this ordinance, or application thereof to any person or circumstance is held invalid by any court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance, and the City Council of the City of Denton, Texas, hereby declares it would have enr_t:ed such remaining portions despite any such invalidity. SELTION III. That any person who shall iolate a provision of this ordinance, or fails to comply therewith or with any of the requirements thereof, or of a permit or certificate issued there- J.nder, shall be deemed guilty of a misdemeanor punishable by a fine exceeding Two Hundred Dollars ($200.00). Each such person :;hell be deemed guilty of a separate offense for each and every day or portiot, thereof during which any violation of this ordinance is committed, or continued, and upon conviction of any such violations such person shall by punished within the limits above. 5.ECTION Iy. That this ordinance shall become effective four- teen (14) days from ue date of its passage, and the City SE4retary i0 hereby directed to cause the caption of this ordinance to be ptblished twice in the Denton Record-Chronicle, the of finial news- 0 paper of the City of Denton, Texas, with ,n ten (10) days of the date of its passage. PASSID ANP APPROVED this the day of 1995. • BOB CASTLEHERRX, MAYOR 1 i 0 0 f w '14 1~ ATTEST: I r { JENNIFER WALT'ERS, CITY 96CRETARY 1 BY: APPROVED AS TO LEGAL FORM: MICHAEL A. BUCEK, ACTING CITY ATTORNEY BY: e PAGE 2 e tk1 ! ~ yv~y01~' 11{'} (~R'lk +~IYS''S iSrJ E r` *J.}"~C~~C~I~jV " • 4+ O r DENTON °ooooaooooooo~ oo°~ 4 ~ d~ ~ a d ~ Q 0 0 d d to ppp~,~ ~ OHO OOpr0N °°oaoo 0000°°° 0 CITY r COUNCIL i • CITY COUNCIk REPORT FORMAT DATE: March 21,1995 TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT; Consider ordinance for "no parking" on Fouts, east side between Oak and Hickory RECOMMENDATION: Approval SUMMARY/BACKGROUND: This to another location found by t1^4, Police Department when thc/ researched no parking locations. This was a policy no parking location. It's a very narrow street, barely 25' wide. The area is generally a residential area. But, due to it's proximity to the apartments and UNT, parking and cut throughs can be regular. No parking enhances safety in the neighborhood. PROORAMS. DEPARTMENTS OR 9,R020 AFFECTED 1 Neighborhood residents, UNT students, Police Department, and the traveling public FISCAL IMPACT: Approximately $200 for signage RESPE LLY SUBMITT Di Llo 3 V, Harre Prepared b City Manager y; i Jer Cl rk Dir tor. Engineering & Transportation Approved: • Dir y Cl~c - ir for b %ngineering & Transportation AEE004DB • n! 2~ MEMORANDUM DATE: March 21, 1995 TO: Rick Svehla, Deputy City Manager FROM: Jerry Clark, Director of Engineering k Transportation SUBJECT: No parking ordinance on Fouts Street This is another location found during our City wide analysis, Fouts street is a residential street located between West Oak and West Hickory. Currently, no parking is designated on the east side. Staff recommends no parking on bath sides due to capacity. This is generally a residential area located near some apartments and UNT, There is a high potential of cut through traffic, staff recommends approval. l Jerry a i • AEE004FS • • TSC eb agenda item February 2, 1995 page 4 f/ ITEM 94 FOUTS STREET NO PARK NO BEMEN MAW HI KO$Y STREETSt Fouts Street between Oak and Hickory streets has existing policy ,no parking" signs on the east aide. This again is a location covered by policy that needs an ordinance to be legally enforceable. This area is just north of UNT, so student parking and vehicles using all streets to gat to and from UNT is common. The existing signage is adequate if a sign is replaced on a pole set for it. The street is 25, wide and parking on both aides prohibits even one lane of through traffic. The notice to residents on Fouts is enclosed and any feedback received will be discussed at the meeting. btaff recommends approval. • • r AEE004DO • e TSC Minutes ..--•l.~;~~ February 6, 1995 0 page 7 ITEM k4 FONTS STREET NO PARKINO BBn=N OAK ANN HICKORY STREET) Clark presented the request. He said this is another location found when the Police Department researched all the no parking locations. Thic was a policy no parking location between West Oak and West Hickory on the east side. It's a very narrow street, barely 25' wide. It's generally a residential area. But, due to it's proximity to the apartments and UNT, parking and cut through 11 can be regular. Staff feels this has a real basis and is definitely needed for safety. if you have parking on both aides, you can't get one vehicle down the straet. This is actually a capacity issue. Staff only received one response and it was in favor of no parking. This tells that the residents feel it is necessary. Staff recommends no parking on both sides. STAFF RECOMMENDS; Approval COMMISSIONERS: Singleton made a motion to approve the request. Bacon seconded the motion. Motion passed unanimously. I i i I • AEE004DC : 1 • I- ~ e W WEST OAK i, ! i , J IfI WEST HICKORY NO PAPICNG ON EAST SIDE i { • ~ Q Ii STELLA I • • P.; \NPL.n^5\ORj MIMS. PRR , ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, PROHIBITING THE PARKING OF VEHICLES ON CERTAIN PORTIONS OF FOUTS STREET; PROVIDING A SEVER- ABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO HUNDRED DOLLARS; AND DECLARING AN EFFECTIVE DATE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That when signs are erected giving notice thereof, no person shall stop, stand or park a vehicle or cause a vehicle to be stopped or parked at anytime upon the following street or portion thereof, in the City of Denton, to-wit: The east side of Fouts Street from its intersection with West Oak street to its intersection with West Hickory Street. SECTION II. That if any section, subsection, paragraph, sen- tence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance is held invalid by any court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance, and the city Council of the City of Denton, Texas, hereby declares it would have enacted such remaining portions deeepite any such invalidity, SECTION III, That any person who shall violate a provision of this ordinance, or fails to comply therewith or with any of the requirements thereof, or of a permit or certificate issued there- under, shall be deemed guilty of a misdemeanor punishable by a fine not exceeding Two Hundred Dollars ($200.00), Each such person shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of this ordinance is committed, or continued, and upon conviction of any such violations such person shall by punished withir the limits above, SECTZOy, That this ordinance shall become effective four- teen (19) days from the date of its passage, and the City Secretary is hereby directed to cause the caption of this ordinance to be published twice in the Denton Record-Chronicle, the official news- paper of the City of Denton, Texas, within ten (10) days of the date of its passage, PASSED AND APPROVED this the lay of 1995. • e! BOB CASTLEBERRY, MAYOR ..~.w.._.....~~.r.. . . .+....r...rWr:+~a: arc...., 0 • 013 ATTEST; L O~ JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: MICHAEL A. BUCEK, ACTING CITY ATTORNEY BY: • i PAGE 2 I • ~1 5 21, ; j~{~ ;r ,y~fz }\~~Ij~'Fr9~~a~ 3tiit,~ 0 0 DENTON oooQoaooaooooo . ~ X00 00 ~ 4p p o D 0 o ° o 0 L7 0 ~ 00~ ~ o ~ ~ Op0 'I °ooo "oo°° i oaaa a aoo CITY COUNCIL 0 oa • CITY-COUNCIL REPORT FORMAT A99dalt . DATE; April. 10, 1995 I [J /~a X73 TO: Mayor and Members of the City Council 6/ FROM; Lloyd V. Harrell, City Manager SUBJECT: School .".ones RECOMMENDATION: Traffic Safety Commission and staff recommend approval SUMMARY/BACKOROUXDi Each school has it's own zone regarding time, signaga, etc with no consistency throughout the city. This inconsistency causes difficulty for the traveling public. Staff, with the assistance of Dannie Cummings, Traffic Consultant with Cummings & Pewitt, studied each location. Principals from each school were contacted and their input was incorporated as well. All schools to date will be covered by this ordinance and will be consistent as to signage, crosswalks, bus loading zones, times, etc. PROGRAMS, DEPARTMENTS OR OROUPg AFFECTED : Schools, traveling public, Traffic Division, Police Department, Courts, etc FIgCAL IMPACT' Approximately $200 to $500 per location RESPECT LY SUBMI E oy V, arts City Manager Prepared by: Jer y Cl Dit for b"ngineering Approved: CU r Cla • ento' Dii cg.ineering & Transportation i AEE004DB 5 5 i,CvdaND FlLenii;;!i~a a~ 3 MY Of DEMTOM, TEXA8 MUNICIPAL BW DING • 215 E. WKWNEY • DEN rON, TEXAS 76201 MEMORANDUM (817) 666.8200 • DFW METRO 434.1529 DATE: April 10, 1995 TO: Rick Svehla, DOputy City Manager FROM: Jerry Clark, Director of Engineering & Transportation SUBJECT: School zones The backup contains the cumulative affect of over six months of studies and meetings with the Traffic Safety Commission. Our intent is to standardize and modernize our school zones. We worked with Donnie Cummings of Cummings 6 Pewitt to get an outside look of someone who is familiar with studies throughout the Metroplex. The enclosed ordinance combines all the school zones with speed limits described, time limits clearly listed, and bus loading zones established. Standardised systems are included with the backup that, show the consistent approach used i.r the entire program. Each principal of the school was consulted and asked to approve the final zone. DISD transportation also participated in the processes of standardization and specific site design, Legal combined the entirs process into one ordinance that they feel will be enforceable. Staff and uISD, including each school recommend approval of this ordinance. Je y Clar • i i AEE00520 "Dedicated to Quality Service" f <J V:i. i 4 in • to • a SCHOOL ZONE INFORMATION y1- L-_5 Denton ISD Denton, Texas Some basic ussum lions used to develop these recommendations ere as listed below: Develop school speed zones only on streets immediately adjacent to schools and on other streets which contain an established signed and marked school crossing. 2. Mark the end of each school ?.one with an approved sign assembly That designates the normal speed limit. 3. Allow a minimum of 200 feet between a marked and signed crosswalk and the beginning of an approaching reduced schoo? speed zone. 4. Install additiunal school speed limit assemblies within the zone as needed so as to prevent a motorist from entering the zone and not being aware of It. I • • i1` ~ ni 'i 'n;.r ~Tr~ ~ I~~r •I 2(~i h~1~~~~~ik5_ t a 1 i School Symbol Sign (S.1-1) rossing Symbol Sign (S2.1) Panel (S4-3) IMIT XX Sign (R2-1) 7317, od Panel (S4.1) 3" XX mph Flasher Assembly 4 RESUME Panel SPEED LIMIT XX Sign (R2.1) 5 4 (WA) a SPEED LIMIT 20 Sign (R2-1) 7 STOP Sign (R1-1) - Existing Sign Location Proposed Sign Location 1 • , • 0 iY r i- • • 11l #2 SPEED - LIMIT SPEED 20 LIMIT 2o -WHEN, FLASHING School Speed Unit PonilAe Sigi RN Slgn AtumMy Mth Sued LIFO peon 9" "0 >t 3 sl 03* w SPEED LIMIT . so} N 5 11_1 !t-$ ~rr . f0" 140 a f0" #4 & 6 17 M • R2-, X_x SLA so' SLA s,-,_1 s2-, 1 f R2-1 r -d-SIA ---X--X-- 3CA6 lWARYX~ I • d M-1 TYPICAL SCHOOL. AREA CONTROLS F W FIGURE 1 0 • 0 • SCHOOL GROUPING DISD 1ST GROUP - SEPTEMBER TSC Frank Borman Newton Rayzor Ginnings Woodrow Wilson Hodge Elementary Thomas Rivera 1 • • r , ~V ~ r 1J • e ) • ca Traffic Safety Memo ,yh'~ August 17, 1994 f 5 + 1. page 3 ITEM 4 SCHOOL ZONING. There are approximately 18 school zones to be reworked in the City of Denton, Staff will be approaching 6 at a time. Those elementary schools being considered at this meeting are as follows; a. Woodrow Wilson b. Ginninga C. Newton Rayzor d. Frank Borman e. Tomas Rivera f. Hodge Elementary Times should be 7;00 - 9:00 a.m. and 3;00 - 5:00 p.m. at all schools. The commission hag previously seen Wilson, Ginnings, and Borman and was in general agreement. Tomas Rivera and Hodge Elementary will be new considerations. All of the above have been routed to DISD Transportation Department and more specifically, in the early part of August to each principal and their a-ipportive staff. These proposals reflect the cooperative efforts between the two entities to achieve a school zone that is effective, safe, and meets the needs of the user. The major reason for the first four school zones is that they are existing on policy only. This establishes a formal ordinance when approved. Tomas Rivera is a new school zone. To cover the opening of the school, we have placed temporary signs until a final ordinance can be accepted. Hodge Elementary is placed in conjunction with the others based on the immediate interest of the administration to change and update some signage and school zone issues at their facility. Specific features to be considered in the approval are; (a) typical control area school sheet, (b) a legend to define each school sign showing the proposed zones, (c) and basic school zone assumptions. These are the 4 basic assumptions used to develop the standard school zone area. (d) There is finally some commentary that establishes modification to the zones whether they are additions or deletions. It describes how standardization of the school zones throughout the city will be achieved. Most of the backup is provided by Danny Cummings, Traffic Consultant, Cummings and Pewitt Aseociatea in Dallas, Texas. Aggin, these have been coordinated with the ~)TSD Transportation administration and specific school principals to reach those re ommendations, , Staff recommends approval of all zones as presented. Staff will be • • bringing 6 zones to each meeting or every other meeting hencefozth. AEEO0416 d 0 • • c Traffic safety memo August 17, 1994 CI ^ J_ _ J page 4 III ! . Dentonrwillabe yesix modernize, treamlinet,iand et ndardize them in ordinance form. The time for zones should also be standardized at the times quoted in this backup. i J~ i • AEE00416 r W~ .r. • • Traffic Safety Minutes SeptemYer 22, 2994 ~ fn1 page 10 } JJf(11 Cl'!cS` 15or 15 0- `Z3 ITEM q4 SCF L ZONES, Clark presented the request, He said staff is trying to gain standardization by a standard method of approach. Staff wants to make sure all school ronea end up functioning the same with exception to the varied specific conditions. The first thing to look at is typical school area control. it's basically showing you the layout. The actual signs, like R21 or SL21 are listed on the legend in the front of the packet. Basically, it describes advance warning and S211 a are crosswalks. It's showing things like a minimum 150 feet from a crosswalk for a warning, 250 feet, from a main crosswalk for speed zones, and 150 foot advance warnings. Since the commission has made a transition to members, at any time the commission feels staff is going too fast or information wasn't received quick enough, an item can be resubmitted. This is a basic approach to school zones. It ties the signage symbols directly to the legend. Danni.e Cummings with Pewitt and Cummings is present if the commission has any basic qutuesstideions re atey ca a hoolbzones. Staff wants something that is modern and functional not the same thing proposed year after year. Dannie has worked in Dallas, Fort Worth, and throughout all the other cities. His study has given staff a good regional outlook. He has developed a system with staff's input to gain a standardization in school zones. Clark asked if the commission had any questions regarding the approach. No questions were asked. C lark said this approach is to oe as simple as possible so that Each zone will slow oa cbacicldescription of additions land deletions, There will be a map showing all markings and specifics. The way the system works is that the commission determines the perametc-ra of a school zone. Once the parameters have bean establiuhed, a draft is sent to Legal for the ordinance, once received and reviewed it is forwarded to City Council for final approval. Clark asked if the commission would rather approve the school zones together or separate. Commissioners agreed to approve them together. a. Frank Borman Clark said Borman Elementary is located on Parvin • + ® basically on the south aide between McCormick and Mercedes. Staff is asking to delete the existing zones on Westwood and Mercedes. They have no real benefit. This establishes signs on each end warning of the school AEE00436 • . sa Traffic safety minutes LI-~l! September 12, 1994 page 11 ~~773 zone basically at McCormick and east of Mercedes, This establishes signs on the side streets warning of a school zone. It establishes a 546 foot bus loading zone. That will be a limited access for bus loading only on the south side. That's haw it is currently used. There is very little change except what is noted in the backup. The east and establishes a little extra reaction time due to the hill at Mercedes. There will be signs established at the west end of the Parvin zones which is not signed. In other words, those haven't been put up in the past. Installing internal school zoning signs will help people see it an they come in off aide streets. Finally, install and relocate the sl, S21, and R21 which basically the ochool ausembliea say "School Zone,' 1120 MPH". Those are basically whore they have been and are functionally how it is working. Staff has discussed this with DIED Transportation Department and held personal meetings with the principal. They approvi the proposal. Bacon askeu how the traffic flowed around Borman. Is there much congestion? Clark said it's fairly reasonable the times he has been there. (lore said the only problem with that particular ,school is the hill by the park. It's a steep hill and traffic comes down it rapidly. Clark said the signs have teen moved back. There has also been a yellow stripe added to eliminate passing on the hill. Staff recommends approval. Coomes asked what the relocates were on 3 and 4 at Westwood and Mercedes. Clark said those are zones that staff feels aren't necessary. There is a atop sign at both intersections. Traffic stops anyway, so you don't need 20 MPH signs all the way up the street. The signs need to be placed to truly address the high impact areas. Dotson can explain why those were put there • years ago. Dotson said, they were put there for foot traffic. Number 3 on Mercedes is in his front yard. Clark said one thing that may help fnot traffic in the area is development of the bike path on Willowwood, This will allow a lot of kids to ride their bikes. • Dotson said the biggest congestion is on Parvin. Clark ` said staff is not throwing away the signs but moving them back. It's not a large cost and only involves equipment and labor. ABH00436 • Traffic Safety Minutes ~ff September 12, 1994 K. Page 12 Q0 r73 b. Newton Rayzor Clark said Newton Rayzor is located on Malone street just south of Highway 380 between Highway 380 and Crescent street. It's on the east aide of the road. It has a small loading and unloading zone in the front. Some of the buses and car traffic are able to get through. The south end of the Malone zone is being moved north no the people coming in off crescent and Cordell can actually see it. Now, you're not able to toll that you are in the zone. The north end of the zone will be moved a little up so it actually reaches the limits of the school property. There are sidewalks along the east side. After that, it's commercial and they have a major creeping on Highway 380. Internal school signs will be installed which that's the three 51s showing Emery and Westchester. That sort of aignage has not been on ar.y E of the schools before. It should be real positive and good for liability sake. Finally, basically adjusting all the school speed limit signs to fit the parameters. Staff wants to provide notice of the whole school frontage as a safe school zone. There is some other access for buses that come in off Cordell. It's minor enough that traffic doesn't warrant putting another zone. It comes around the back side and dumps into some school property. DIED and the principal are in agreement. Dotson said that's an exit only. Clark said yes. C, oinnings Clark said that Qinninga Elementary is located off Stuart Road. It is south of Hercules which is on the north end. There are adjoining streets such as sun Valley, Yellowstone, and Imperial. The school zones proposed are generally the sans but meet the new standardization, The existing zones on Stuart and Yellowstone are compIctely acceptable. Staff proposes to move the west end of gun Valley to the east side of Stuart. They had a zone going across Stuart and since • those people are coming to a atop sign and stopping if you make them aware they are into a zone, it doesn't need to be extended across. The 3 is to move the east end of the sun Valley zone to the east so you have adegn.:rte spacing for the crosswalk at Yellowstone. We will install some internal signs to J get some advance warning which actually establishes the • zones and adjust some of the other ones. Basically, • • this is being put back where it was along with getting signs on the side streets so you know you're taming into a zone. This also establishes the 306 foot bus loading zone on Sun Valley between Stuart and Yellowstone. That ACE00436 ..mow r. - - , • • w Traffic Safety Minutes J` September 12, 1994 page 13 is currently the way DISD is doing thel+roQ bdb-~ load/unload. Meetings have been held with the principal and UISD and they are in agreement with it. d. Woodrow Wilson Clark said this in the beat reason why school zones done by policy need to be redone. There were signs staggered all over on this one. There was a great deal of inconsistency and thingo that didn't need to be there. There are nine items that need to be adjusted. The zone is being made a little longer on Windsor. It establishes the west end zone on Emerson, It wag previously signed. Move the east end of Emeraon zone west closer to the school zone grounds. That one was too far out. It was setting in some residential homes. This slides it along Emerson to the edge of the school property which is where the care are actually parking. it establishes the west end of the Hanover zone and moves the east end of the Hanover zone closer to the beginning of school property. The 20 MPH zones are being removed from Hanover because it is basically covered by the City park. That is a general ordinance where someone has placed signs up covering that park. The park is covered 24 hours a day so the zones are protected. someone had established double crosswalks on Windsor, so the West Windsor crosswalk should be removed. The double crosswalk actually creates more problems in safety because people don't know which crosswalk to respect, You normally just have one crosswalk across a major road anyway. The internal school zone signs will be added. Most of the signs are establishing the edges of the zone, establishing the 3's and 51s showing people on the side streets they are in a school zone, and establishing signs for crosswalks. It's fairly simple but looks complicated because Woodrow Wilson fronts on so many streets. It's exactly the same things as the other schools, but it's being applied on various streets. e. Hodge Elementary • Clark said Hodge Elementary is located on the northeast. side of. Loop 288 and Silver Dome Road. There are a lot of new homes being built in this area. This school zone already has an eat-,blished ordinance, The first four didn't have an ordinance. They were established by policy many years ago. This one has an ordinance but is being fine tuned by adjusting some crosswalks. Sraff wants to make sure the signs mover the school property, • The staff at Hodge were receptive in receiving • suggestions on how to make their traffic flow into their parking lot and out. They have had trouble with left turns that congest traffic internally. Their internal circulation can more then handle t''a traffic if they can AE200436 s 0 Traffic Safety Minutes '/7~ September 12, 1994 page 14 f'' ~I I 5 1~ 10 ~ .3 keep the right '.urn flowing so that the people can go through. They should be able to eliminate people parking on Grant Parkway when that functions properly. They will v, ve fund ; hat because the movement is on private p:uperty, Staff is going to help them if they want some buttoning. This proposal establishes some zones. Since they are in the country it has to be further back in some cases. It relocates the crosswalk which is where DISD wanted it. Their main entrance comes off the school building there. f. Thomas Rivera Clark said Thomas Rivera is :ocated on Morse, Newton and Wilson, and Ruddell streets, This is a new school that just opened. Staff had placed some signs there when it opened so there would be something there. They weren't enforceable but they were a block to keep people under control. They aren't set in atone. This site is located in ar:-as already covered by parks. So, they have 24 hour zones. There is no need to add additional school zone speed limits. Thin should have the beet speed control. It's located next to MLK Recreation Center. Thia is probably the first school that has vorked Y;Lth staff in traffic planning. They have a long extended vehicle entry anc exit ramp with lots of room for storage and flowing traffic. They have had to reverse how it flows, so, instead of coming up past P:ilson ana heading in and out, now you come in on Newton wnd enter exiting on the south end. That seems to be working better. on site it's working well. There needs to be some additional aignage with advance school signs. Most of thin is generally in place. Staff thinks that eventually there will need to be a crosswalk on Newton. The principal worked well with staff in giving some suggestions. Martin asked if staff would eventually want to install a crosswalk on Wilson, either that or near Wilson and Ruddell? Clark said that is a good point. Cummings . agreed. A couple citizens in the audience stood and spoke in favor the school zoning. STAFF RECOM'4ENDEO: Approval of the above school zonings and changes COMMISSIONERS: Luce made a mot',On to approve the school zonings as presented with the addition of the school crosswalk at B Thomas Rivera, Devine seconded the motion. Motion passed unanimously. y AEE00435 • sa • lal9SSffitA HlemeaL*y Ghppl .,:~i ~ ~y Delete the norms on Westwood and Mercedes. I~jOl J 2. Extend the east end of the zone slightly to the east to allow a little extra reaction time due to the hill on the east approach to the school. 3. Establish a west end to the Parvin zone since it is currently not signed, 4, Install internal school zone signs as shown. 5. Install/relocate/remove SI - I signs, S2-1 signs, 112-1 signs, awl schtwl speed limit assemblies as per the "Typical School Area Controls" exhibit, • • tsa • I? f5 J swo r V) r O Z J Q a 3N11311!}~df 9 0 d F Q ~r .n XJIW803 ON n, 1 • • P1s~14a~,r.~2r_klamcnLn,F,tshoof C~ CI. 1705773 l . Move the south end of the Mature zone north to be closer to the beginning of the school area grounds. 2. Move the north end of the zone further north to provide better coverage of the north school grounds. I Install internal school zone signs as shown. 4. 1nstall/relocate/remove SI-1 signs, S2-1 signs, R2-1 signs, and school speed limit assemblies as per the "Typical School Area Controls" exhibit. 0 r • I- ~ • ej d 3k a - NEMION My" ® ELEMENTARY EH£RY ~ (3~ T ~ M I Q 11~1/1n C. ~i Ow! ~ (ZeSacatt rd W of Cov,kokl _--------u~STC IEST R 5 • Rtl®~~~ ~F'Fy~, J, R4~oKnEG r flo w • • I. Maintain the existing zones on Stuart and on Yellowstone. 2. Move the west end of the Sun Valley zone to the east side of Stuart, With un Valley traffic stopping at Stuart, there Is really no need for the zone to extend west of Stuart. 3. Extend the east end of the Sun Valley zone to the east to provide adequate spacing to the marked and signed crosswalk at Yellowstone. 4. Install Internal school zone signs as shown, 1. Install/relocate/removeSI -I signs, S2.1 signs, R2-1 signs, and schoulspeed limit assemblies as per the "Typical School Area Controls" exhibit. • +y • G) • - Qelocn4e ® 0 5 ° o x`73 _ OW"ALLEY r -r s p O 4 Q Rel t sy x BL1~ - tS+s 1-ngdi~.~ a Y~ a r 0 Y C2~ ® ~ GINNINGiS ELEMENTARY 2.5r~' N. of L„ `Ie11oUs4o.,t ~.o,.,!', PwMS Sao' K, ~F x , aye, to ~a VvHe~ SH., V414e~ zwa' ~ • ~ • 50' E , ,f S~ ~arC yo 1 tf 101 1 o& F. 04 Vet+e....s t . IMET~ • o • w • ..~gJl3 W QdMW-Wilson Ei0mCRIAU School cII~ - lQ "~J 1. Move the west end of the Windsor zone to the west to provide adequate spacing to the marked and signed crosswalks at Bristol. 2. Establish a west end to the Emerson zone since it is currently not signed. I 3. Move the east end of the Emerson zone west to be closer to the beginning of the school area grounds. 4. Establish the west end to the Hanover zone since it is not currently signed. 5. Move the east end of the Hanover zone west to he closer to the beginning of the school area grounds. b. Remove the 20 mph speed limit zones from Hanover (associated with the city park). Typically these signs have not been established by ordinance. 7. Remove the west Windsor crosswalk at Bristol in order to consotidate the pedestrian crossings of Windsor. 8. Install internal school zone signs as shown. 9. Install/relocate/remove Sl - t signs, S2-1 signs, 142-1 signs, and school speed limit assemblies as per the "Typical School Area Controls" exhibit. • { • O , 1 - r 11 • ~ c> 73 J ~P1 c~~ s A ® © T ~d'3n ~ 1 r~4O1 I © ¢ y O qo O ® d l • o • m • c+ "j Establish an east end to the Grant zone since it is 3D73 currently not signed. 2. Move the south end of the Farris/Silver Dome zone to the north side of Silver Dome. With all traffic stopping at this intersection, there Is really no need for the zone to extend south of Silver Dome. 3. Relocate the existing crosswalk on Grant to a new location further north. 4. Install internal school zone signs as shown, S. Install/relocate/remove St-1 Signs, S2-1 signs, R2-1 signs, andschoolspeed limit assemblies as per the "Typical School Area Controls" exhibit. 0 i I • 13 C) O~ --GRANT PARKWAY A (7 s Zhs-fall Ne.~ X-walk U © SDOMEER ROADI HOME E~ARY C7van-~ r? V„~ ~ Relacaie, 3 $O E. oy l)eefwouA ~o ilk 11.~ . of rlk" I'% . • .J 0, 1\r OI ~GvYV$ ~S1~Ver ~prAl.. -to P.au N . 0S Cjvcr~. 0 • • -_.1.J L Since 20 mph speed zones have already ri`fiplemented on both Newton and Wilson, the Implementation of 20 mph school speed 1r1~es would be redundant and is therefore not necessary, 2. Both speed zones need to he signed better to appropriately convey the speed information to motorists. The attached sketch Indicates the additional speed signs necessary. 3. Advance school signs (SI-I) should be installed on both the Newton and the Wilson approaches to the school, 4. Install a crosswalk on the notth side of Newton at Wilson and sign it with S2- I's. • I i • 4' '~,D.~'~ 1 L IAA y`j eir~' ~ • ca • MAR-27-1495 15:01 1475 R]CW42DSON OR 21d6906371 P,02 TOMAS RWP.RA ELEMENTARY SCHOOL ~ z. ,anti z•.st.~~ ® K-w •il~ J O7 d p i. p ~ b s 8 EJ7 Ne.,tor~~~', `a C • O J~ I w...re..•~.....r.~~»w... , ~ ~Y.yW1l.-. w-.ufYa M!-,.. • O ~ ~ 1 • oa • SCHOOL GROUPING DISD 2ND GROUP - OCTOBER TSC Robert E. Lee McNair Sam Houston Evers Sullivan Keller Fred Moore Learning Center • 1 1 \ I \1 1 .lam € 1 \ ~ { t 1 JI S 0 c~ • MEMORANDUM SATE: September 27, 1994 TO: Traffic Safety Commission FROM: Jerry Clark, Liaison SUBJECT: OCTOBER 3rd Meeting ITEX#I REVIEW AND AFPROV OF SEPTEMBER 12TH MINUTES: ITEM, N2 CONSIDER APPROVAL OF PROPOSED SCHOOL ZO AT THE FOLLOWING ELEMENTARY SCHOOLS;, " a. Robert E. Lee b, McNair C, Sam Houston d. Evers C. Sullivan Keller F. Fred Moore Learning Center Dannie Cummings from Cummings and Pewitt will be presenting these requests. The basic guidelines, principles, and policies were cleared with the commission at the July and September 94 meetings. These schools all have existing ordinances which makes them enforceable, However, the methods in which they were set up many j years ago was not consistent or was lacking standardization. All the elementary schools will have the same starting times. Posted time for the morning will be 7:30-0:30 a.m. and the evening posted time will be from 3:00-4:00 p.m. Enclosed are the specific zones propc.sed for each school. Staff recommends that you visit each site. All the principals have been visited and recommend approval. Two main changes are recommended by • them. On Evers, the principal recommends that the new sidewalk at Gardenview be matched with the crosswalk. Therefore, it would not be moved to the north. At the end of this item, we will go into more detail with Sam Houston. The Sam Houston zone is currently causing a great deal of concern with the construction that's underway. Also, apparently the previous school zone was showing 25 mph and was not sanctioned by an • ordinance. At this time, the existing school zone shows 35 mph. Staff has enclosed memos from the Sam Houston PTA and Linda Helleg. AEE00443 • 90 • a L Traffic Safety Memo "t September 27, 1994 page 2 AY oV 73 All have a strong desire to reduce the Sam Houston school speed down to 20 mph. The recommendations presented to them include eventually moving the one crossing to the Indian Ridge location and installing a crossing guard there. The city will fund a sidewalk that rune between Indian Ridge and Pennsylvania. There would no longer be a crosswalk at Pennsylvania. This has been presented in detail to DISD Transportation group in July 94. It was also presented to the Sam Houston PTA. They are in agreement with the crosswalk residing at Indian Ridge with the crossing guard there. Their immediate concern is that the construction is creating a danger for the children in that the speed limit of 35 mph is too high. Staff can proceed on to recommending a temporary zone which would require speed studies using a 85th percentile. Staff recommends that the Teasley contractor post 30 mph construction signs and once the road is opened recommending to TXDOT that it be signed for 40 mph which would allow reduction down to 20 mph for the school zone in front of Sam Houston. If you need further information, staff will be happy to present it at the meeting. I i AEE00443 • w e Minutes Traffic Safety Commission October 3, 1994 P PRESENTo Kathy Devine, Betty Duncan, Larry Luce, Iric Jackson, Carolyn Bacon, and Chairman Alice Gore ASSINTi L. Keith Martin, Kathy Singleton, and Mark Coomes STAPPr Jerry Clark, Staff Liaison Jim Dotson, Captain David Ayers, Technical Assistance Lois Scobee, Administrative Secretary GVESTt Danny Cummings, Cummings 0 Pewitt Traffic Consultants ITEMIF1 REVIEW AND APPROVAL Of BEPTLUER 12TH. 199 MINDTEB, Devine made a motion to accept the minutes as written. Jackson seconded the motion. Motion passed unanimously. ITEM 02 QonsiDER APPROVAL OP PROPOSED SCHOOL EMS AT THE FOLLOWING ILtlfiSTARY SJJMS Cummings presented the requvited. He said a sheet is enclosed that shows the type sign indicated on each map. The legends are on each side. a. Robert E. *M Changesr 1. Paisley - Showing some signs at the east and <d the zone to tie it down to give an ending point to both ends. 2. Mack Ave - The zone currently extends from the southern point but all the way up to Lee Drive. That zone will be moved just beyond Paisley. There are stop signs at Paisley. So, traffic will be slowing down doing less than 20 mph. Rather than have the tone that far, It will be brought to Paisley. 3. The typical school zone signs will be placed as shown on the legend. , b. McNair • Changesr 1. Establishing the bus loading tons by ordinance on Nontecito, c. Sam Houston Changer • 1. Construction of sidewalk on the north aide of Teasleyy. • That son* is so long and it is really longer than it needs to be. The sone can be shorten with completion of i AXE00468 j j , • a• • 1 Traffic Safety Minutes October 3, 1994 J page 2 A0,P8, the construction and a new sidewalk. The zone can be shortened by bringing the west mme dour to the school area. 2. Move the crosswalk at Pennsylvania to Indian Ridge along with the crossing guard. Luce said now Teasley falls off into a ditch on the north side. Will there be adequate space for a sidewalk when construction is complete? Cumaings said toward the east of Lillian Miller, you can see that sidewalk coming around. Clark said on that section, it's being converted from a rural section, which is up high, to one that is an urban one down low. They will out that in with the drainage lowering it significantly. This will allow a sidewalk to be placed behind the curb and gutter. Evers Changest This one has a slight change, rn the packs:, at Oardenview, the crosswalk was shown to be relocated from ti.4 south side to the north side. The principal would like to isave it. So, there will be no relocation of the crosswalk. 1. North and of Evers painting anA signs designating the exact length of the school zone. Notes Should a sidewalk be constructed on the west side of Evers between Oardenview and Cobblestone that would be an opportune time to create a crosswalk across Evers toward the middle of the school. All the children would be brought to this one crosswalk rather than two, Bacon asked if there are crossing guards at both crosswalks. Cummings said traffic volumes seem to be rather minimal and there isn't any crossing guards. There aren't any proposals to change any crow in7 guards !C there are. • e. Sullivan Keller Changesi 1. A series of shortening of the zones on both Wood and Russell. The zones tend to be too far beyond where the schools actually begin. Those were brought further • south to tie into the school boundary. ' • 2. Davis - There are stop signs con Davis and Wood. That sons will be brought into the east side of Wood so when AEE00468 J • 0 • P Traffic Safety Minutes pageb3r 3, 1994 ILI traffic slows down to stop and picks up again to the east, it will be in the school zone. 3. Anddell - There are two crosswalks in a short distance. 1. would be better to consolidate them rather than have two 100 feet apart. So, the children focus on just one. 4. h bus loading zone will be established by ordinance on Davis. Note: There are tree limbs obscuring some of the signs in the area and they should be trimmed when the signing changes are made. f. Fred Moore Chan:Jes/Additions: 1. Three zones were added - Y, Cross Timber, and Mill. The end of the zones tie as closely as they can to schuol property lines. In some cases, advance warning signs will be placed. Cummings said one thing he noticed was the miss mash of time zones. At Evers for example, there are two different sets of time zones. Staff pr.)poses consolidation of all schools into a basic set of times - 1:30-800 a.m. and 3100-4t00 p.m. Bacon said sho questions the afternoon time because school is out at 2:55 p.ai, at the elementary schools. The bulk of traffic is created before 3:00 p.m. Clark said that was based on what most of the elementary schools were using. They felt the buses started arriving at about that time. Staff conferred with DIBD Transportation Department, The afternoon could be made longer 2:30-4:00 p.m. Bacon suggested 2:30 - 3:30 p.m., at least for the elementary schools. That would fit in more with when traffic is there. Clark said be could ask DIED if this is ok. Devinr: said school does get out before 3:00 p.m. If you're going to pick up your children, you're there before 3:00 p.m. Clark said staff doesn't have any problem with that. When you observe the • schocls letting out, it's actually about 3:05 p.m. before they leave the building. The real protection is when they are out. It would be all right to add a little time to make it safer. It seems there is more of a spread In the afternoons rather than in the mornings. Devine sugqested changing it from 2:30-400 p.m. Bacon said that's fine but `.~a school Is dead at 3r 30 p.m. There are no ears after that time. Clark said then staff will make all the zones prior/present the same. Cummings said It would be better to make ® all the schools the same to no signs are pulled up and placed at • 0 another school. Devine said she thinks standardization is in excellent idea. Devine reiterated that staff will check with DIBD to see if 2:30-3:30 p.m. is ok. ASS00468 • w • Traffic Safety Minutes p October 3, 1994 a e 4 rr I Clark said David Ayers mentioned that schools tend to use high school aides at crosawalks, Schools have to have a budget for crossing guards. Aides are used at Evers. Donna Taylor, representative for parents at Sam Houston, came forward to address the commission. She said they are concerned about the speed in the current school zone. Their speed limit is 35 mph which changed two years ago from 25 mph, In the best of situations, 35 mph is very fast. It's really bad with the construction. The, only construction signs with 30 mph are■ over by 135. Everyone tress to slow down but you can't see well. There are kids crossing from Sam Houston over to Indian Ridge which will be alleviated later with the sidewalk. The speed is too excessive. Can staff nsk the state to place signs at 30 mph? Clark mentioned working on signs for 20 mph, The parents need help because of the construction and blind spots. Devine saLd it's her understanding that all school zones will be 20 mph when passed. So, it will go down to 20 mph. Devine said she saw 30 mph signs too. It's over by 135. Taylor said ohs too is guilty of driving too fast. The construction is causing problems because now one entrance is closed and parents are going in at the church. She knows staff has to work with the state wh;.ch ties their hands. Goes asked Clark if more construction signs could be placed. Clark said yeu. ataff will ask if they can put 5 or 6 signs each way so it's a constant reml.nder to go 30 mph. The other thing would be speed ntudies which normally takes 5-6 months. By that time, it would be close to the end of the construction. Staff hasn't been able t-) locate a school ordinance for 25 mph. It could have been lost from the City Secretary records, Luce asked once Teanley Lane is finished what will be the school zone limit at this school? Clark said he recommends 40 mph for the normal speed sons, that would be consistent with roads like Woodrow Lane, Lillian Miller, Bonnie Brae, etc. You can go down to 20 mph in the school zone versus the 25 mph which is consistent with the other school zones. Luce asked what has to happen to make that possible? Clark said speed studies. Staff will, have to shoot radar and count the vehicles. If 85% of the people drive at or less that is somewhere around 41 mph, you can set it at 40 mph. You're • allowed a 7 mph variable. Then staff would petition the state. District 18 would review it in Dallas and they will send it to Austin. Luce asked if staff is going to do that. Clark said yes. Staff is fully recommending that, There will be a park down one side, and a school on the other plus churches. That's one of the advantages of having extra lanes. There will be the capacity to carry the traffic which will slightly reduce the speed. ® Luce asked given the time froass, if done concurrently with the • • construction supposedly about she time Teasley is finished, tha speed limit could be dropped down for the school eons. Clark said AS200468 • a • _0/.,,3 Robert H. I.ce H1ep~ I. P.stablish an east end to the Paisley zone since it is currently not signedJ~I~ft 2. Move the north end of the Mack zone to the south side of Paisley. With Mack traffic stopping at Paisley, there is really no need for the zone to extend north of Paisley. 3. Remove the 20 mph speed limit sign from Paisley. 4, Install/relocate/remove SI-1 signs, S2-1 signs, R2-1 signs, and school speed limit assemblies as per the "Typical School Area Controls" exhibit. • r • ~y y L • c~ • c J I Re1ow~ ' © 7 PRISUY O ROBERT E. ! VE ELEMENTARY i 'n~il¢y Sze. e 15' ~f Mack. 4Q0 ~ x•10 V-~ lil ~'~4Ct. ~ 1~ac~ L-ONQ'1 11 r An j~ .5. Yl S41V~ i o zo 100 r-„r 1 1 i~('♦ ~ ' i w~ P t'~~ rr2ti~5 ri 4 ~ dv t' • as McNair glemeetgrv C~ - ~ ] • Maintain the cxisting zone on Hickory Creek Road. 2• Install/relocate/remove S I-I signs and S2.1 signs as per the "Typical SchoolArea Controls" exhibit. • it / • • 11 ♦ 1~ ! }f( to t~ ti } ~r51~.t ~.li jn4T~(~r;'~Kt4wtifiit • - w • S 1/63 I Hick RUA r O a E 1J1.y " UKS Y.:1q AIMI~ ~ OM t ` J 'O r I L laAa~V` ■ ~1c.kevy ~.ve~V_ tZo.~. ~ • -714S' _t.e 43v' ofo.,~eute • ~ ~ ~ r4I'~~11 a ~r rx ~'"~dl~~tl ~~`.54~~l.~~i • 1- ca a Sam Houston Plement2ty School ~l 1. Relocate the west end of the Teasly zone from 375 feet west of P aka td~ 325 feet east of Pennsylvania. The current road widening and sidewalk construction will allow a placement of the west end of the school zone closer to the school area grounds. 2. Relocate the Teasly crosswalk from Pennsylvania to Indian Ridge. 3. Establish actual time periods for the school speed zone as opposed to the "WHEN FLASHING" sign. 4. Install internal school zoni signs as shown. 5. Install/relocate/remove S1-1 signs, S2.1 signs, R2-1 signs, and school speed limit assemblies as per the "Typical School Area Controls" exhibit. • f s~ wYYYYY. rt11~CY►'F1:>^ath_... i r 0 • z 0 M n ° b na 4 J In iJ c ~l ,1 a ° ® { • a► to ~Yer3 Hlemen , ghoul .,.C1~ • r-Q! 1 - Maintain the existing zone on Cobblestone. L~1fC~J 2. Move the Ever's crosswalk from the south side of Gardenview to the north ide of Gardenview. I 3, Establish a north end to the Evers zone since it is currently not signed, 4. Rectify the two different school speed limit time periods used for this school. 5. If sidewalk Is constructed on the west side of Evers between Gardenview, and Cobblestone, combine the Evers' crosswalks Into one location centered at the school entrance on Evers, 6, Install internal school zone signs as shown. i 7. Install/relocate/remove SI-1 signs, S2-1 signs, R2-1 signs, and school speed limit assemblies as per the "Typical School Area Controls" exhibit. I I O ,t 1 , ! ~~~t , i k IS r ! 1 r oa • r aiJ6B7~` . O QD CD88tEStpNE PI 5 ~ ~ ~ I r o ~7~ O ~ N 1 a Scale !•=200' LL.. y J hctall New C..hai~nll~` O F ' (Nn3J] Evers Elenentory 7 0 F_VQVS L~onQ ~ 3 05' S , o~ (i n~,Qe,n~tew J. A- E)O'S, of ~obb~e-O, t ftc: ASI^.~oFt, W NDSOFZ • m • r G -18-.15 1. Establish actual time periods for the school speed zones as 'opposed to the "WHEN CHILDREN ARE PRESENT" signs, 2. Move the west end of the Davis zone to the east side of Wood, With Davis traffic stopping at Waal, there Is really no need for the zone to extend west of Wood. i 3. Relocate the north Ruddell crosswalk at Davis further south to he closer to the intersection. 4. Move the north ends of the Wood and Ruddell zones nord, to be closer to the beginning of the school area grounds. I 5. Remove the south Ruddell crosswalk at Davis in order to consolidate the pedestrian crossings of Ruddell, 6. Several locations have tree limbs blocking signs. Some trimming of the limbs would greatly Improve the visibility. 7. Install internal school zone signs as shown, g. Install/relocate/remove S1-1 signs, S2-1 signs, R2-1 signs, and school speed limit assemblies as per the "Typical School Area Controls" exhibit, • i r • a s w Tad ~on¢ ; ~Zucld~lt ~o~m . , z3a' S, of 0441s to 3o N, of ~n boo' K, u~ W, eF 4:73 N C~~ ~ - Relow4e. Q~e`+aco tic , © .-1_ V ScalP 11=100' Sullivan Kellej^ J t_leMentary -AJ t~ :J .n~ -D -A V I ' b O F • 30 03 lor p' cluca4¢. i ~lBLB.- giis lroga~, ~Lov~~ ~ 1 w vn" Tv to Liw,6s -1 Q Relxala f i r,: s L P.1? r ~Fr~+'r ` a, x.41. A • • _.4 y~ O~ 1. There are currently no signed school, ed zones around this learning center. 2. School zones should he estahlshed on Wye, Crosstimber, and Mill. -3. Install Internal school zone signs as shown, 4. Install/relocate/remove 81-I signs, S2.1 signs, R2-1 signs. and school gxtd limit assemblies as per the "Typical School Area Controls" c,(hibit. • • , • 0 • } • rA • r ~ CY X 7 A U 3 M11 Rohe', a 150' V I . n~ ~ r ~ss~l.-,1oar MAPTI ISO' VA, o'~ LrgSS~IwNb tr v RUg C) FRED MOORE ~ CL1V'I'~R w Reloc4ke %n Cy Qelocy{~ ® G) HI LL O O © h ~ _F c,-oss~l~l.~r ~ahe, Jet • s~ ry, o~ M,11, ~ • • rW i i • a • 44 ~ 5 lvg 0X73 SCHOOL GROUPING DISD 3RD GROUP - JANUARY TSC Strickland Calhoun Billy Ryan Denton High Selwyn Liberty Christian i • A ~ • r. • c5 • M E M O R A N D U M DATE: Janury 4, 1995 TO: Traffic Safety Commission FROM: Jerre Clark, Liaison RE: January 9th Meeting ITEM SCHOJL ZONES; The following schools are being considered for school zone revisions: a. Strickland Middle School. This school recently (Ordinance 93- 069 attached) was revised to include bun area limited access and some small modifications. This proposal will bring the school into the same standards as approved previously for all the elementary schools. The same general standards will apply. Specifics are included in the attachments from Cummings 6 Pewitt. Times: 7:30 - 8;30 a.m. and 3:30 - 4:30 p.m. b. Calhoun Middle school. See Ordinances 94-093 and 94-094 attached for your reference. Times: 7;30 - 8:30 a.m. and 3:30 - 4:30 p.m. C. Ryan High School. This proposal requires the same basic zone due to 93 possible walkers. The traffic signal provides adequate safety provisions with its split phasing for the school movements. However, to protect the 93 possible walkers, the zone should be retained. See attachments from Cummings & Pewitt. Times: 7:30-8:30 a.m. and 3:00-4:00 p.m, d. Denton Weet High School. The school zones were reduced in size after the opening of Ryon High School. See Ordinance 93- 068 attached. See attachments from Cummings & Pewitt. Times: 7:30 - 8:30 a.m. and 3:00 - 4:00 p.m. * e. The Selwyn School. This school was originally established by ordinance 83-03 and 83-04. Ordinance 87-023 repealed 83-04 when the Bethel Christian Academy ceased operation. Thin private school has all on site loading and unloading, The Texas Department of Transportation has added continuous left turn lanes in this area which should safely protect movements in and out. The zone is primarily needed as a protective measure of warning that school activities are occurring in • this area. Since there is no traffic signal, the zone • provides the only protection. Times: 7:30 - 9;00 a.m. and 3:00 - 4:30 p.m. AEE004A3 i1 • • - q5-0.1 Traffic Safety Memo December 13, 1994 I ! 0 page 2 ACT- f. Liberty Chrlnrtnn a w~ This zone is proposed to remain as per the original Ordinance which is attached. Minor signage changes will bring the zone into conformance, Times; 7:30 - 9:00 a.m. and 3:00 - 4:30 p.m. j AEE004AI ,r ~•,~~I ~ li ;I. a~f15iF11 .,TbA+4t<k, • • IT9M k2 SCHOOL 29N1iS; ,{ll 73 Cumming's came forward to address the commission. He presented a transparency showing the signs that he will be talking about. Some of the schools may or may not have the signs. Staff is trying to make them uniform, so that all the schools look-a- like, They will be the advance crossings signs, the signs on the left, and the crossing sign which you would see only at established crosswalks. The two middle signs are the school speed zones. The one staff wants to use is the type on the left. The time periods are not appropriate. Staff will be eliminating the wher. flashing, so there will be a definitive time zone for all the schools. I', would be beat to have those as close as possible. The bottom three are typical signs that you will see in school zones with a speed limit of 20-30 mph. There will be a sign pointing two directions to help traffic identify that a zone is going in two directions. Then the typical stop signs. Coomee said he thought the packet had a copy of this sheet. Gore said it's on the 4th page. Dotson asked, regarding the sign on the left, what do you do when it's not a school day as far as enforcement? Cummings said by law, school speed zones are enforced on school days only. Granted, there has to be some understanding by the driving public to recognize it's a Saturday or a holiday, But, that's his understanding the way the laws are written. Coomes asked if staff is moving toward the one on the left. Cummings said he is trying to consolidate the ones that have the wording "when flashing" and replace them with signs that have specific time periods. The flae*ing light is only to call attention to something. But, people have come to expect enforcement when it's flashing. if you have a power outage or the flasher goes bad and with daylight savings time, then you have a problem. Traffic needs to know that that's the time period and it will be enforced. if you're unsure, if it's in effect, you still better slow down. That's the approach being taken. It's been applied to 12 schools so far. a, Strickland Middle School Cummings said the first school to cover is Strickland i Middle School. Looking at what's being recommended on the Windsor zone. On your handouts, in yellow, the Windsor zone will be shortened. The west end is being brought • about 75 feet to the east. There is a major alley where traffic enters onto Windsor. By relocating that zone a little to the east, people pulling into Windsor goinr to the east will know they're in that zone, On the east end of the Windsor zone, it's a little strung out. It wi:l be moved closer to the school. On the north on Bell., the traffic is approaching a stop sign. That zone has been moved just past Windsor to the south. On the south end of • Bell, that zone will be moved past Driftwood to make it a little closer to the school grounds. Again, not strung out • 0 so far making it more compact. The crosswalk will be removed on Windsor. There is one at AEE004LO • p , • e c Q( TSC Minutes January 9, 1995 C' P73 ~ page 3 the Bell Avenue intersection. The crosswalk on the east side of Bell will be removed. So, basically there will be one crossing at that point. There is a bus loading zone 90o feet across the intersectio;, Basically, those ar9 the changes suggested at Strickland. The time periods will be from 7:30 to 8:30 a.m, and 3:30- 4:30 P.M. b. Calhoun Middle School This just restates the recent ordinance approved for Calhoun. There is a zone on Congress that extends to Mounts and Denton covering the school grounds and the appropriate intersections. The crosswalk located on Congreas is the major crosswalk with the 375 fool- loading zone on Congress. There is 300 feet on Mounts and 500 feet on Denton, The time periods will be from 7:30 to 8:30 a.m, and 3:30- 4:30 p.m. C. Ryan High school There tied been some discussion of removing that zone because of the signal. At the time, there wasn't any apparent pedentr.an crossing. Since then, we have learned there are over 90 potential pedestrians who walk to school from the area. So, the zone has been left in place with A recommendation of a marked crossing walk. Th "when flashing" would go with specific time periods. The periods will be from 7:30 to 8:30 a.m. and 3,00-4:00 j p.m. d, pg4 on West High School A number of things, plus the fact that they are doing some construction to the entrance to the school on Fulton, have changed The private street parallelling Linden is almost done which has been extended to the west. The Crescent zone is in good shape. The high school suggested that the went end be moved east to the athletic field, The Bryan zone is being brought in so that it's cc: the » ® north side of Linden to help cover that access point that has recently been constructed. So, there will be 'a short zone there. AEE00480 • as • TSC Minutes F^~. January 9, 1995 page 4 OnxttheendedFualltonthezone,way thepastnorthde e ine. The south end Li enndwhiischfis n l too far. It will be brought in toward the school ground, There is a zone on Linden now that is recommended to be removed entirely. That whole block, from Bryan to Fulton, is basically a residential neighborhood, Our approach is to sign school zones adjacent to schools or marked crosswalks. This meeta neither criteria and our recommendation is to remove it. With the work that is occurring on Fulton, neither of the two crosswalks will function properly. Recommendation is and sou th tof ithef U-dhose, at rive this the point, private drive. t onThey to the are putting fencing along the parking area so it will control some of the pedestrian traffic. The crosswalk location will have to be look;d at. after it's done. High school kids will find a path and staff needs to be flexible enough to find that location. Luce said at the incerseeL ,~n of Crescent and Fulton, there aarneono crosswalks there. Cummings said that wa 0 He will check his notes. Typically, rit'sia signalized location and has the advantage of having the crossing protection. He recommends at least 3 crosswalks to gat the high school students to the school. Corrections will be made to make sure that is shown. The time periods will be from 7:30 to 8:30 a.m. and 3:00- 4:00 p.m. a. The seiwt school This is a private school and no chances are recommended. The signage will be changed to meet the criteria established. The time periods will be from 7:30 to 9:00 a.m. and 3:00- 4:30 p.m. f. Liberty Chris i A it too will remain in place. The signage will be appropriate for consistency. The time periods will be from 7:30 to 9:00 a.m. and 3:00- 4:30 p.m. J Jackson said unless it is by design, the ordinances are not J consistent. One gives hours Monday through Friday, and one says hours in affect on school days. Billy Ryan says Monday through • • F riday. Denton West doesn't say - just hours in affect. One of the others hours" writtens un"school derneath hours" it. at the Unless t that and abyhdesignhoit AEE004B0 • O 1 r • • TSC Minutes January 9, 1995 page S - IjO-c~ needs to be more consistent from editorial etan nt if no hing else. Billy Ryan is going to be a 20 mph zone Monday through Friday when school is in or out of session. Clark said staff is attempting to make them all consistent. Jackson acid the proposed ordinances in the packet are not consistent, Clark said those are the existing ordinances. These are examples, so you can compare it to the new Calhoun zones. The time periods staff wants to uje are the ones presented. Jackson said the time periods are fine. It's the fact that there are three different ways of noting what days. Clark said Calhoun is the newest or.e. If there is any problem with the verbiage, lie would like to see that. Because that's the newest one, and staff is trying I.o standardize all of them. Clark said it should say "school days". Like Cummings said, staff is trying to get rid of the flashers and all the various non specific ways of noting that Devine said, it says on school days from 7:30-9:00 a,m. Clark said that's the way all of them would be done in the newest ordinance. Jackson asked if it was Ordinance 94-0937 Devine said no 93- 069. Jackson said that's Strickland not Calhoun. Luce said Ordinance 94-094 is the new one for Calhoun. Clark said that's correct. Devine said that one says Monday through Friday. It doesn't say school days, Jackson said that's what he is saying. Gore said the one for Strickland says "cn school days", Dotson said that may sound like a minor technicality, but it causes the Police Department a lot of problems which gets tickets dismissed. Clark said that's exactly what staff wants to get straightened out, Jackson said ordinance 94-094 in a parking ordinance, ordinance 94-093 is Calhoun with hours in affect Monday through Friday. Clark said that needs to be corrected too. Jackson said unless you want them in affect Monday through Friday even in the Bummer time. If. they are anticipating year round school or something done by design, that's ok. Clark said no, that's not the intent. It should say "school days" like the Strickland one, Gore agreed, Clark said staff wants to clear these up and not have thosa. type things. Jackson said then it should say "hears in affect-school days", not Monday through Friday. Clark t.cid • he will go back and clear up Calhou. where the others are done. Devine said the only thing she sees is that Lee Elementary is going to year around schooling and the others aren't. The public has to decide when you are in school or not. Jackson said there is summer school at Dentot West too. Dotson said "school days" would come closer to covering everything. Cummings said that is a good point because people are not used to obeying those signs during thr summer, If and when that ® situation does arise, some of the other cities are adding one • more additional advisory missage to the advance warning signs, It helps, because otherwise how would the public kniw it. AEE00480 I • ra • s E TSC Minutes January 9, 1995 I/~ ~t.ll i page 6 ~ ~~F7 Luce asked if Cummings suggested making the signage like the transparency. It says, "school, school limits" with the times set, and yet another sign saying "school days". Cummings said that's not his understanding but is something the commission has the authority to do. But, it's his understanding that these are school signs. It's understood that school signs apply on school days. That may be more what the commission wants understood. Clark said there could be some leeway, if the commission feels it's important, There will only be two of these signs, so there is room for the school days plague, if that would help the Police make it clear. Dotson said It would. Jackson said he thought it was a good idea to have it there but not tie it to the ordinance. Because if that sign is ripped off, then your school zone is not enforceable until it's backed up. It's a good informational piece and probably should be there from Dotson's standpoint. Clark said if the coi,imission thought it was important, it could be added to the sign. Jackson said what he was saying is not put it in the ordinance as an attachment. Clark said that could be done too. Jackson said a ticket could be dismissed if the sign were missing if it were part of the ordinance. The sign is good, just don't make it part of ,.he ordinance. Clark said that needs to be in a recommendat.on. Staff wants to make all the zones clear and consistent. Luce said Jackson's firet question raises the issue, what about the school ordinances passed previously, were those stipulated school days, Monday through Friday, Clark said that hasn't gone to Council so that car be corrected. Staff is just not at that stage and would be a minor thing to add. Bacon said she doesn't care one way or the other whetter school days is put on the side. As long as it's in the ordinance that it's only on school days, isn't that what the police is going to enforce anyway? Dotson said it will. But, the judge will diamiss it. In fact, if the signs not up there and a ticket is written, it is dismissed. That's with any speed sign in town. If the defendant comes in and says the signs weren't up and able to prove it, the ticket is dismissed. The same for signs that are not displayed properly. Jackson said it's exactly the same with the ordinance. If the ordinance says the sign is white but displayed yellow, it will be dismissed. If it's discolored by age, judge's will dinmiss it because it's not white. Clark said • the City has a new prosecutor tbat actually writes these ordinances and enforces them in court, The new draft ordinances that will be going to Council says, "within the described school zone on school days", then it gives the time. So Calhoun, will have to be corrected. It looks like she is familiar with that and is on the right track. Bacon said Malone and University says, "no right turn, then the hours", if you turn on Saturday, can a policemen give a ticket? • Doesn't that take care of it, because school is not in session? • • Dotson said chat's true unless you had an accident because somebody turned when they shouldn't have. That'a an area he has trouble with anyway, Clark said that's a separate issue. AEE004DO I a • M r TSC Minutes Jamiary 9, 1995 page 7 Dotson said it's a school related item. Clark said it relates to a school but is not a specific school ordinance. Dotson said that's something the police have had problems with ever since it was put up. Clark said staff could go back and revisit that. If the commission has concerns about it. Bacon said no. She was looking at the principle. Dotson said the position he hopes the Police Department takes is that they don't want a sign up that slows people down when they shouldn't be. Clark agreed and said that's a staff goal. Staff wants to standardize them so people will know what to expect.. Jackson said like Billy Ryan, traffic will be slowing down to 35 mph, if that says Monday through Friday and doesn't specify and you are going through there at the posted speed limit on a non school day and you're involved in an accident, you are in violation of the ordinance as written will be f-ind in fault regardless of the intent of the ordinance. Also, citizens in the area could find out about that and be upset because of the impact. They would request the police to enforce it until the ordinance is changed. So, the ordinances need to be as specific and uniform as possible, STAFF RECOMMENDED; Approval COMMISSION: Jackson made a motion to approve the school zones as recommended with the stipulation that they all be consistent in wording on the hours and days of enforcementi however, the Legal Department decides it needs and how it's to be done. Devine seconded the motion. Motion passed unanimously. ABRO04BO . ....,.......,.Y~. ~ rw....,..~... tai. 'm•Yw^••: i ! ~,°'1a: ' i N V, ry n, ~+:Y. • • r Stricklmid Midi &had r~ -r~1 73 l L Move the west end of the Windsor none 75 feet to the east tlocate just east of the alley on the north side of Windsor. This Is the optimum way to Inform eastbound motorists from the alley that they are in a school speed zone, 2. Move the north end of the Bell zone to the south side of Windsor. With Bell traffic stopping at Windsor, there is really no need for the zone to extend north of Windsor, 3. Shorten the east end of the Windsor zone by moving It just west of Olympia. This will move the zone closer to the beginning of the school area grounds and still maintain the approptlate spacing to the school crossing it Bell. 4. Move the south end of the Bell zone north to be closer to the beginning of the school arer grounds. 5. Remove the east Windsor crosswalk at Bell and the mid block Windsor crosswalk in order to consolidate the pedestrian crossings of this street. Since crosswalks can radiate a false feeling of security to pedestrians, they should only be installed where it is absolutely necess sty to guide and control pedestrian movements. 6. Install Internal school zone signs as shown. 7. Install/relocate/remove S1.1 signs, S2-1 signs, R2-1 signs, and school speed limit assemblies as per the "Typical School Area Controls" exhibit. • , • w • r INA AL O (p. ot ~ r( I [~ly~~ ~ `i, I t/~~ 4 r P I I J ~ , IA .I I }}i /I A I I I I I .a 0 1 I p I!1 ~ ~ 2 `Q in d) in Y912 Si! • a • C ' ~g!!xt~~11NE.d~~sh4oi ~ ~ ~ j~ <y I, Install the school zones as shown, n 2, Install/relocate/remove S1-1 signs, S2-1 signs, R2-1 signs, and school speed limit assemblies as per the "Typical School Area Controls" exhibit. G` t f R • A l I 1 • . . , • • r 300 __{00' 1, GRES'S . S_7, ( CRUSSVALK 175' L13APING 20NE T^ ,.U I l`rl~ N CALHOUN ❑ MIDDLE SCHOOL E} SCALC- V-123' ' F1 C C DIANNE BLAIR yy(( PRINCIPAL W Y rr SCHWL LONE NCMIRS L 7,30-9130 AM. - 3,30-4,30 PK ANDERSON El Ej DO M ❑ El El - one 1 p F] ~ p z c A Aatr lm HAYNES __r ~ z Ln ~J - ° SCHOOL ZONE W ° ° • Ffl r GREGG 00 El • as • lAIJ-04-1995 15117 1475 RICHARD50N DR 2146906371 P.02 5 i~ .1 1 d-5 BulZ.alrsl►.~ilgb.gchual e- a 1. Because of the potential for over 90 students to walk to thigh school, we recommend that this school speed zone on McKinney be left In place. 2. install a crosswalk on the east side of the school driveway and sign it appropriately. 3. Establish actual time periods for the school speed zone as opposed to "WHEN FLASHU40" signs. 4. lnstail/relocate/remove SI.1 signs, S2-1 signs, R2.1 signs, and school speed limit assemblies as per the "Typical School Area Controls" exhibit. • • , • • • ~ 1 ~ ~j~lr 4i , , I a ~ y~' f1~~1,~~~ Y~~.:1 dry d. w • • JAN-04-1995 15 17 1475 RICHARDSC,N DR 2145906371 P.03 C/,6 . ~3 ~~-f~-c15 BILLY RYAN HIGH SCHOOL U- U 4~roPoS~Q O 7 -7k rtA CvosLWatiV~ o ~ f SrVS{~ O • MGK\nnW ~ov,a. 500 W. Sc1,o3 Avvwwa ~p 515 . oi- -~-"L- 44 Sa a.1 (f p so •pp err rf , i r • f F n : Dentat ftILstns Gr.. r5 LfO)77~ 1. Move the west end of the Crescent zone east to the edge o the athletic eld. 2. Move the south end of the Fulton zone north past Linden to be closer to the beginning of the school area grounds. y 3. Move the south end of the Bryan zone north to be closer to the beginning of the school area grounds. Also, establish a north end to the Bryan zone since It is currently not signed. 4. Remove the zone on Linden. The portion of the existing nine between Bryan and Pulton is not adjacent to the school grounds, but Instead passes through a residential neighborhoed. The portion of the zone between Fulton and Alice is adjacent to the bus parking lot and the football field, and while these are on the .school grounds, they eo not typically require the some school speed zone treatments associated with the normal daily schw! instructional and student parking and crossing areas. S. Proposed geometric reconstruction of the entrance area on Fulton to create a visitor parking me and it pick-up/drop-off lane will necessitate the removal of the existing two crosswalks on Fulton. The parking layout of this new area does not lend itself to a crossing at either of the two existing locations. 6. Install a new crosswalk south of the existing crossings at a point 256 feet north of Linden. 7, Install/relocate/remove S1-I signs, S2.1 signs, R2-1 signs, and school speed limit assemblies as yer the "Typical School Area Controls" exhibit. • A 0 • / s v e 5ce.n1(t>~~~.~ 'moo tee. ;ul•Foti off, ! r> 25 U' E. n5 S'~~~a~\ 254 S. ofCvrsct.t ISM?' ~^r/ ~~r f JIIB 150' N. 41' b t. t S ~ G . of r' t R~1~wMe Scale 1"=250' LR 3-E N I alllgh ~ S,p,~1~ac9 x School n Lr ReMwG A-~onlKzS C1- ~ ` ~ t..tit,11 x..-,,,aK t f1 O R e MM4 -o- - 3 n ~0 _.d IC7) 30 401 LINDEN - _ S{ 07 0 03 ~ qel„~~ ~tnka ©Rel - BaUaovar • n of_l IF 11 f f I I t. Due to the high speed traffic and lack of a signalized entrance (kiia t th~J Billy Ryan Nigh School), the existing zone on Highway 380 should be maintained. 2• The eastbound traffic Is approaching at a speed limit of SO mph which should require a larger school speed limit sign assembly than Is currently In place, Consider replacing It with a similar sized sign such as that which is used for westbound traffic entering the zone, 3. Instnll/relocate/remove SI -I signs, S2-1 signs, R2.1 signs, and school speed limit assemblies as per the "Typical School Area Controls" exhibit, r I • f V i 1 r el~ wo LU~Q~i,j+i ill}' • w s r o e, r 1 ,Q 0 V AL ® o ~'./r m q i Q 6 e a to o Liberty ChdmjA_&SdkuW I . Maintain the existing zone on Bonnie BrAe, C~ 4 r 2. Install/relocateltemove S1-I signs, S2-1 signs, and R2-1 signs as per the "'Typical School Area Controls" exhibit. i i • t ~ r • w • O(3 QONNIG ~~Q- ~LOn6'ti }J~ N. e'{' ~~i`1c~wonc~ k Scale 1"~25q' r-l r ~ 1 Uher ty Cl~rls ttari School U + t3) • Q e, \SCH001, 2 bo ORDINANCE NO, AN ORDINANCE DESIGNATING AND ESTABLISHING SCHOOL SAFETY SPEED ZONES; REIjUCING THE MAXIMUM PRIMA FACIE SPEED LIMIT FOR SAID SCHOOL SAFETY SPEED ZONES TO TWENTY (20) MILES PER HOUR DURING CERTAIN HOURS; PROVIDING A PENALTY OF A FINE NOT TO EXCEED TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; AND DECLARINIG AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: ES CTIQN_ 1 That based upon an Engineering and Traffic Depart- ment investigation heretofore made, as authorized by the provisions of Section 169, Article 6701d, V.T,C,S., the prima facie speed limit of twenty (20) miles per hour for vehicles is hereby deter- mined and declared to be prima facie reasonable and safe, and such speed limit_ is hereby fixed for vehicles traveling within the herein described school zones. _Wj_IQN II• That the time periods for the reduced speeds for the school zones described below shall be from 7:30 a.m. until 8:30 a.m. and from 2:30 p.m, until 3:30 p.m. on school days. The lo- cation of school zones described below shall be as follows to-wit: Borman Elementary School Both directions of Parvin Street beginning 50 feet east of where Parvin Street intersects the center line of McCormick Street to 100 feet east of where Parvin Street intersects the renter line of Mercedes Street. Newton Rayzor Elementary School Both directions of Malone Street beginning 50 feet north of where Malone Street irtersects the center line of Cordell Street to 100 feet north of where Malone Street intersects the center line of Emery Street. Ginnings Elementary School Both directions of Stuart Road beginning 250 feet north of where Stuart Road intersects the center line of Imperial Drive to 175 feet north of where Stuart Road intersects the center line of. Sun Valley Street, B Both directions of Sun Valley Drive from its intersection with Stuart Road to 200 feet east of where Sun Valley Drive intersects the center line of Yellowstone Place. Both directions of Yellowstone Place beginning 300 feet north of where Yellowstone Place intersects the center line of imperial Drive to the intersection of Sun Valley Drive and Yellowstone Place. ~ 0 • ea • Woodrow Wilson Elementary School Both directions of Windsor Drive beginning 275 feet west of where Windsor Drive intersects the center line of Bristol Street to 275 feet east of where Windsor Drive intersects the center line of Hanover Drive. Both directions of Hanover Drive from its intersection with Windsor Drive to 450 feet north-west of where Hanover Drive intersects the center line of Rockwood Lane. Both directions of Emerson Lane beginning 150 feet east of where Emerson Lane intersects the center line of Glenwood Lane to 350 feet west of where Emerson Lane intersects the center line of Rockwood Lane. Hodge Elementary School Both directions of Grant Parkway beginning 380 feet north- east of where Grant Parkway intersects the center line of Deerwood Parkway to the intersection of. Farris Road and Grant Parkway. Both directions of Farris Road from its intersection with Siiverdome Road to 200 feet north of whers Farris Road intersects the center line of Grant Parkway. Robert E. Lee Elementary School Both directions of Paisley Street beginning 475 feet west of where Paisley Street intersects the center line of Mack Drive to the intersection of Mack Drive and Paisley Street. Both directions of Mack Drive from its intersection with Double Oak Street to the intersection of Paisley Street and Mack Drive. McNair Elementary Both directions of Hickory Creek Road beginning 765 feet west of where Hickory Creek Road intersects the center line of Montecito Drive to 430 feet east of where Hickory Creek Road intersects the center line of Montecito Drive. Sam Houston Elementary Both directions of Teasley Lane beginning 325 feet east of • where Teasley Lane intersects tho center line of Pennsylva- nia Drive to 365 feet west of where Teasley Lane intersects the center line of Lillian Miller. PAGE 2 ~ 0 • +ta • nu Q . /~~I is -9 5 Evers Elementary ( l V P73 Both directions of Evers Parkway beginning 305 feet south of where Evers Parkway intersects the center line of Gardenview Street to 50 feet south of where Evers Parkwny intersects the center line of Robbie-O Street. Both directions of Cobblestone Row from its intersection with Evers Parkway to 170 feet east of where Cobblestone Row intersects the cc-nter line of Ashcroft Lane. Sullivan Keller Elementary Both directions of Wood Street beginning 230 feet south of where Wood Street intersects the center line of Davis Street to 300 feet north of where Wood Street intersects the center line of Davis Street. Both directions of Ruddell Street beginning 230 feet south of where Ruddell Street Intersects the center line of Davis Street to 330 feet north of where Ruddell Street intersects the center line of Davis Street. Both directions of Davis Street from its intersection with wood Street to the intersection of Ruddell Street and Davis Street. Fred Moore Center both directions of Mill Street beginning 150 feet west of where Mill Street intersects the center line of Cross Timber Street to 100 feet west of where Mill Street intersects the center line of Wye Street. Both directions of Wye Street beginning 150 feet west of where Wye Street intersects the center line of Cross Timber Street to the intersection of MJ11 Street and Wye Street. Beth directions of Cross Timber Street from its intersec- tion with Wye Street to the intersection of Mill Street and Cross Timber Street, Tomas Rivera Elementary Both directions of Newton Street beginning 200 feet north of where Newton Street intersects the center line of Morse Street ' • to 225 feet north of where Newton Street intersects with the • • center line of Wilson Street. SECTION Ill, That the time periods for reduced speeds for school zones described below shall be from 7:30 a.m. until 8.30 a.m. and from 3:30 p.m. until 4:30 p.m. on school days. The location of school zones described below shall be as follows, to PAGE 3 - ~ ter. • • wit: Xj0x'73 Strickland Middle School Both directions of Windsor Drive beginning 560 feet east of where Windsor Drive intersects the center line of Lor,ist street to 225 feet east of where Windsor Drive intersects the center line of Bell Avenue. Both directions of Bell Avenue from i:s intersection with Drif.twoorl Trail to the intersection of Windsor Drive and Bell Avenue. Calhoun Middle School Both directions of Congress Street from 130 feet west of where Congress Street intersects with the center line of Mounts Street to 200 feet east of where Congress Street intersects with the center line of Denton Street. Both directions of Denton Street from its intersection with Congress Street to 100 feet south of where Denton Street intersects with the center line of Pearl Street. Both directions of Mounts Street from its intersection with Congress Street to 190 feet south of where Mounts Street intersects with the center line of Anderson Street. aE.C.TIQN IV, That the time periods for, reduced speeds for school zones described below shall be from 7:30 a.m. until 8:30 a.m, and from 3:00 p.m. until 4:00 p.m. on school days. The location of school zones described below shall be as follows, to- wit: Ryan Iligh School Both directions of McKinney Street beginning 500 feet west of where McKinney Street intersects with the center line of the high school driveway to 525 feet east of where McKinney Street intersects with the center line of the high school driveway. Denton West High School Both directions of Crescent Street beginning 250 feet east of where Crescent Street intersects the center line of Bryan Street to 15u feet east of where Crescent Street intersects , • • with the center line of Fulton Street. Both directions of Bryan Street beginning 250 feet south of where Bryan Street intersects the center line of Crescent Street to 150 feet north of where Bryan Street intersects the center line of Linden Street. PAGE 4 • as • Both directions of Fulton Street beginning 150 feUt nortTi of where Fulton Street intersects the center line of Crescent Street to 50 feet north of where Fulr,on Street intersects the cer, er line of Linden Street. SECTION V. That the time periods for reduced speeds for school zones described below ahal.l be from 7:30 a.m. until 9100 a.m. and from 3:00 p.m. until 4:30 p.m. on school days. The location of school zones described below shall be as follows, to-wit: The Selwyn School Both directions of West Highway 380 from 450 feet east of where West Highway 380 intersects the center line of Marshall Drive to 1200 feet west of where West Highway 380 intersects the center line of Mesa Drive. Liberty Christian School Both directions of Bonnie Brae from 1110 feet north of where Bonnie Brae intersects the center line of Will wood to 1820 feet north of where Bonnie Brae intersects the center line of Willowood. SECTION VI, When signs are erected giving notice thereof, an individual adjudged guilty of exceeding the herein defined speed limits shall be guilty of a miudemeanor, and punished by a fine not to exceed Two Hundred Dollars ($200.00). SECTION VI. The location of School Bus Loading Zones for the tollowing schools shall be as follows to wit: Borman Elementary The southernmost lane of Parvin Street beginning where Parvin Street intersects the east curbline of McCormick h Street to where Parvin Street intersects the west curbline of Mercedes Road, Ginninga Elementary The southernmost lane of Sun Valley Drive beginning where Sun Valley Drive intersects the east curbline of Stuart Road to where Sun Valley Drive intersects the west curbline of Yellowstone Place, ® McNair Elementary • • The westernmost lane of Montecito Drive beginning 287 feet south of where Montecito Drive intersects the south curb- line of Hickory Creek Road to 407 feet south of where Montecito Drive intersects the south curbline of Hickory Creek Road. PAGE 5 i Q • Sullivan Keller Elementary J 0` The northernmost lane of Davis Street beginning whey Davi 7D Street intersects the west curbline of Ruddell Street to 180 feet west of where Davila Street intersects the west curbline of Ruddell Street. Strickland Middle School The southernmost lane of Windsor Drive beginning where Windsor Drive intersects the west curbline of Bell Avenue to 900 feet west of where Windsor Drive intersects the west curbline of Bell Avenue. Calhoun Middle School The westernmost lane of Denton Street from 196 feet south of where Denton Street intersects the south curbline of Congress Street to 640 feet south of where Denton Street intersects the south curbline of Congress Street. SECTION VIII. When signs are erected giving notice thereof, it shall be unlawful for any person to operate or park a motor vehicle other than a school bus in a herein described School Bus Loading Zone. An individual adjudged guilty of the provision of this section shall be guilty of a misdemeanor and punished by a fine not to exceed Two Hundred Dollars ($200.00). Lg. IX• That this ordinance shall be cumulative of all other ordinances of the City of Denton defining school zones and school bus loading zones and shall not repeal any of the provisions of said ordinances except in those inotances where provisions of those ordinances are in direct conflict with the provisions of this ordinance. SECTION X,, That if any section, subsection, paragraph, sen- tence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance. is held invalid by any court of competent jurisdiction, such 'toldirg shall not affect the • validity of the remaining portions ~.c this ordinance, and the City Council of the City of Denton, Texas hereby declares it would have enacter such remaining portions despite any such invalidity. SECTION XI, That this ordinance shall become effective four- teen (14) days from the date of its passage, and the city Secretary is hereby directed to cause the caption of this ordinance to be ® published twice in the Denton Record-Chronicle, the official news- • • paper of the City of Denton, Texas, within ten (10) days of the date of its passage. PAGE 6 A 0 • ea • PASSED AND APPROVED this the day of 1 95. BOB CASTLEBERRY, MAYOR ATTEST, JENNIFER WALiTERS, CITY SECRETARY BY; APPROVED AS TO LEGAL FORM: MICHAEL A. BUCEK, ACTING CITY ATTORNEY BY: ~G lltC. $ L l i i • PAGE 7 , rr • y ~!°"tt Mr<<'.f3 r ~r~~}~EV~I r N~?~iffr RfI~F'E"G't r A'l r • R f CITY-= -COUNCI' ~poaoaoc~o i ® a,Q cacc r o 0 C • ea e AoftNo A90dalt ` CITY COUNCIL REPORT FOHMA DATE: April 11, 1995 1 0 7 TO; Mayor and Members cf the city council FROM: Lloyd V. Harrell, City Manager SUBJECT- TXDOT Construction and Maintenance Bridge Replacement Agreement Mayhill Road 9 Cooper Creek HB91=NDATION Approval SUFTIARY/SACKGROLND The er.iating bridge was closed twice due to structural failures after intense rain storms. I,ayhill Road is a necessary part of the City's Traneportation system. This road is heavily traveled by local residents, businesses, and school patrons. The propoced bridge will be constructed through the Texas Department of Transportation. The Intennodal Surface Transportation Efficiency Act (ISTRA) of 1991 and subsequent federal legiel:,tion, a program entitled "Off-State System Federal-Aid Bridge Replacement and '-habilitation program" has been approved by the Texas Transportation Commission - id said bridge is included in thin program. PROGRAMS DEPARTMENTS OR OROtva AFFECTED: City and County residents, businesses, emergency vehicles and DIED patrons. FISCAL _IXPAg_T~ Bond fundb are available for the citys estimated cost. The estimated cost is $44,696.40 as per contract plus future maintenance of the facility. The maintenance for this structure should decrease the City's annual fiscal input of labor and materials, Also reduce the L:1ty;s liability and hazards associated with -<isting structure, ~p R Y SUBMITT F Lloy Herre~l- Prepared by: City Manager A Jeri y C1 •k Dit for o Engineering & Transportation Approved: ~ • r Je r CI rk Director Engineering & Transportation AER0040B • ~ ail 'fir r .1 1 • C F"' Wry Of DENTON, TEXAS MUNICIPAL BUILDING 1215E MCKINNEY O DENTON, TEXAS 76201 (817) 568.8200 0 DFW METRO 434.2529 MEMORANDUM DATE: April 12, 1995 TO, Rick Svehla, Deputy city manager FROM: Jerry Clark, Director of Engineering & Transportation SUBJECT: Bridge Replacement - Mayhill Road at Cooper Creek The Texas Department of Transportation has requested the city to enter into the Construction and Maintenance Agreement for Bridge Replacement or Rehabilitation OFF the State System. This project is included in the Intermodel Surface Transportation Efficiency Act of 1991 (ISTEA) and subsequent Federal legislation, a program entitle OFF-State System Federal-Aid Bridge Replacement and Rehabilitation Program, approved by the Texas Transportation commission. The city will be responsible for twenty percent (201) of the construction and preliminary engineering cost and the indirect cost which equates to six percent (6$) of the preliminary engineering cost times seven percent (7&) (TX,D.O.T. indirect cost plan) times the estimated construction cost. See tabulation sheet attached to agreement for figures, Bond funds are available anti will be utilized for the city share. The total estimated cost is $44,696.40. • This will greatly reduce the city's maintenance and liability by replacing the existingtitructure, It is recommended this agreement be approved and proceed with this project. Je ry C r AEE00520 "Dedicated to Quality S'envice" • a • r 6:\MPD0CS\0RD\8RI D08.RBH W ORDINANCE NO, _ 3 0 ~17 AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND THE TEXAS DEPARTMENT OF TRANSPORTATION FOR BRIDGE REPLACEMENT AND REHABILITA- TION; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS; SECTION I. That the Mayor is hereby authorized to execute an agreement between the City of Denton and the Texas Department of Transportation for bridge replacement and rehabilitation, a copy of ~vhich is attached hereto and incorporated by reference herein. SECTTON II That the expenditure of funds as authorized in the attached agreement is hereby authorized. SECTION ITI. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of. 1995. BOB CASTLEBERRY, MAYOR i ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: • APPROVED AS TO LEGAL FORM: MICHAEL A. BUCEK, ACTING CITY ATTORNEY BY: c► s 17~- l C~~7 11~~. ul County --.Deuten.__... - c' CSJ o91afi-9041 - - Road/Street:-~----~~~r Creek NBI Structure flo.i 1gp5 ~~224-_-041__._ CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGF REPLACEMENT OR REMBILITATION OFF THE STATE SYSTEM THIS AGREEMENT, made on the date shown hereinafter, by and between the Texas Department of Transportation, hereinafter called the "Department", and the city_of nFnton a local government, or governmental agency or entity, hereinafter ca a 5e "Governmental Agency" acting by and through its c and by virtue of the authority shown on EXHIPIit-A-at acre TiereCo a3m`ade-part hereof. WIT N E S S F T H WHEREAS, the Governmental Agency is owner of a bridge located on a public roador street within its jurisdiction ate, tr r P and WHEREAS, under Title 23, United States Code as amended by the Intermodal Surface Transportation Efficiency Act of 1991 and subsequent Federal legislation, a program entitled Off-State System Federal 'Aid Bridge Replacement and Rehabilitation-_Programias been approved by the Texas Transportation Commission and said bridge is included in this program; and WHERIAS• it is incumhent upon the Department to assure accomplishment of this work. AGREEMENT • NOW, 1HEREFORE, in consideration of the premises and of mutual covenants and agreements of the parties hereto to be by them respectively kept and performed, as hereinafter set forth, it is agreed as follows: 1. The Governmental Agency hereby authorizes the Department or its contracted consultant and Department's contractor to enter on the site of said bridge and adjacent right of way or relocation right of way to perform surveys, b inspection, construction and other purposes necessary to replace or rehabilitate said bridge and approaches. 1. the Governmental Agency agrees to provide, at its expense, the necessary adjustment of any and all utilities and services, whether publicly or privately 1 Ilesign Division 2.94 O • • 13 ~~ll c owned, as may be necessary to permit the work authorized h~reinb E: l;;,,~~j utilities will be adjusted in respect to location and type of installation in accordance with requirements of the Department. 3. The Governmental Agency agrees to provide 20X of the artual construction cost of the bridge replacement or rehabilitation project including preliminary engineering and construction engineering, or that portion of the cost of the project. not reimbursable by the Federal Highway Administration. This amount also includes compensation to the State for work performed under this agreement based upon direct labor, equipment, material and other direct expenditures; and indirect costs at the rates in effect for the fiscal years during which the work is accomplished. The indirect cost rate will be based on the Texas Department of Transportation's Indirect Cost Plan. The Governmental Agency further agrees to acquire, at no cost to the Department, any additional right of way, if required. Within 30 days following execution of this agreement the Governmental Agency agrees to pay to the Department by check made payable to the Texas Department of Transportation an amount equal to 20% of the estimated cost of the preliminary engineering for the project plus the estimated indirect costs to the Department for performance of that service. Forty. five days prior to the Department's scheduled date for the contract letting, the Governmental Agency agrees to pay to the Department an amount equal to the remainder of the Governmental Agency's obligatory 20% participation in the project including indirect costs on that remaining participation. If, at any time during plan development or construction of the project, it is found that the amount received is insufficient to pay the Governmental Agency's obligation, then the Department shall immediately notify the Governmental Agency which shall promptly transmit the required amount to the Department. After the project is completed, the actual cost will be determined by the Department, based on its standard accounting procedures, and any excess funds paid by the Governmental Agency shall be returned to the Governmental Agency. 4. If, after execution of the agreement, the Governmental Agency elects to terminate the project, the Governmental Agency shall be responsible for those eligible expenses incurred by the State which are attributable to the project. 5. As part of preliminary and construction engineering. the Department will prepare or provide for the construction plans, advertise for bids and let the construction contract, or otherwise provide for the construction and will • supervise the construction or reconstruction as required by the plans. It is mutually agreed that as the project is developed to the construction stage, both parties shall approve the plans by signature approval thereon, and a copy of such plans will be attached hereto, marked "exhibit B", and made a part hereof, 6. In the event the terms of Lhis agreement pruv's'ons of any other existing agreements and/ortecontract,slibet betweenn the ® Governmental Agency and the Department, his agreement shall take precedence over • Ilv. other ,lgreements and/or contracts. i)osrgn Division 794 0 d 0 7. Upon completion of the project, the Governmental Agency agrees to accep ownership and operate and maintain the facility authorized by this agreement for the benefit of the public without charge. 8. The Governmental Agency acknowledges that while not an agent, servant, or, employee of the State, it is responsible for its own acts and deeds and fai• those of its agents or employees during the performance of the work authorized in this contract. IN TESTIMONY WHEREOF, the parties hereto have caused these presents to ba executed in duplicate on the date herein stated. ~ovei nmen aT71-nc THE STATE OF TEXAS ge y Certified as being executed for the purpose and effect of activating and/or - carrying out the orders, established -5ignafure policies, or work programs heretofore approved and authorized by the Texas Transportation Commir;sion under the By' authority of Minute Order 100002, i e o ~xect, ngc, a APPROVED: I ATTEST: Sy: _ Tobe-r-E-E 'WiIson.-T7E;--- DY~ Director, Design Division - - Date: 0 r -3 ,Design Division 2.94 • 0 • i~ • GOVERNMENTAL AGENCY County; Denton J" City: flonhrn _ BRIDGE No. 805224-0 1 C"-J: twtA dF-ont Locatron:MAyhill pjgd_At. r,vi,nr _ Crook ESTIMATED COST BREAKDOWN OFF SYSTEM BRIDGES Estimated Construction Cost = 2104000 Federal Participation - 80% Local Participation = 208 Estimated PrelSSninarv Engineering Cost = 68 x Estimated Construction cost of ; 2]0,00n _ _ ; to fM _ Estimated Indirect cost = 6% x 78 x Estimated Construction Lost of $_210.000 = ; 8A2 Governmental Agency to pay within 30 days of agreement execution: 208 x (Estimated Preliminary Engineering Cost + Estina*ed Indirect Cost) = First Payment 20% x + ; .882 ) - FIRST PAYFAWT .2,696 Est. Date due: Exec. Date + 30 days X955 + 30 days= 05-30-95 Governmental Agency to pay 45 days prior to scheduled lettings 208 x (Estimated Construction Cost ) = Second Payment • 208 x ( S 210,000 ) _ SECOND PAYMM 421000._ Est. Date Dues Est. Let. Lrtite - 5 days _ 06-10~9G - 45 days = 04-26-96 Prepared By __Date~ NOTE: FIGURES AND DATES SHOWN ARE FOR BUDGETIN0..AkM ARE SUBJECT TO cHAriaE. t . i 0 ITIT Mll: Ir( CITE' COUNCIL ~r 4tx c ~o * ~ e Nr ~t c e ~ r u k t ` 000 4G C • a • B:\MPMCS\ORD\K"TIN.F.M ' Au)m ?!'eNA--xf, Ageodalt We- e77_5_ i ORDINANCE NO. o Re AN ORDINANCE OF THE CITY OF DENTON, TEXAS, ABANDONING AND VACATING A TWELVE (12) FOOT PUBLIC UTILITY EASEMENT LOCATED ON LOT 2-B, OF THE B.U.C., INC. SUBDIVISION, AS MORE PARTICULARLY DESCRIBED HERE- IN; AND DECLARING AN EFFECTIVE DATE. w WHEREAS, the City of Denton has received a request for abandonment of a certain twelve (12) foot public utility easement from Zeke Martin, the owner of certain property affected by said easement; a,..' WHEREAS, the City Council of the City of Denton has determined that the easement being vacated is no longer needed for public use, NOW, THEREFORE; THE COUNCIL OF THE OF DENTON HEREBY ORDAINS: SECTION I. That the twelve (12) foot public utility easement located on Lot 2-B, E.U.C., Inc. Subdivision, being more particu- larly described in Exhibit "A", attached hereto and incorporated herein by reference as if set forth at length, is abandoned and vacated; provided, however, that there is hereby expressly reserved the easement evidenced by a document executed by Zeke Martin on January 31, 1995, wherein an easement to accommodate the existing sewer line on the northwest portion of Lot 2-B, B.U.C., Inc. Subdivision was granted to the City of Denton. SECTION II,, That by operation of law the City of Denton's property interest in the easement herein abandoned and vacated shall revert to the abutting property owner, whether one or more, and the City of Dent-)n hereby releases all claims to the use of the easement. SECTION III. That this ordinance shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1995. • BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY ® BY:_ ' • • APPROVED AS TO LEGAL FORM: MICHAEL A. BUCE((KK, ACTING CITY ATTORNEY BY : _ l_.''n F. q-~ • O r. I • 11r • "EXHIBIT A" -.r,... _ ALL that certain lot, tract or parcel of land lying and being situated in the Alexander Hill Survey, Abstract 623 and being part of tracts conveyed to 7B EAGLE PARTNERS, L.P. from Cecil F. Martin and wife, Betty Martin by deeds recorded as 93-36881 and 93-36882 in the Real Property Records of Denton County, Texas and also being a part of Lot 2-B as shown on the replat of the B.U.C. Inc. Subdivision, an addition to the City of Denton, filed in Cabinet B, Slide 87 of the Plat Records of Denton County, Texas and being more particularly described as follows: BEGINNING at the northwest corner of said Lot 2-B; THENCE Fast along the north line of said Lot 2-B a distance of 16 feet to a point for corner; THENCE South 330 41' 24" East a distance of 28.84 feet to a point for corner; THENCE South a distance of 151.04 feet to a point for corner, said point lying on the southwesterly line of said Lot 2-B and the northeasterly right-of-way of Interstate 35E; THENCE North 700 29, West along said lines a distance of 12.73 feet to a point for corner; THENCE North a distance of 140.79 feet to a point for corner; i THENCE North 330 41' 24" West a distance of 36.06 feet to the POINT OF BEGINNING and containing 2183 square feet of land. i • • • 5- Ql CITY COUNCIL REPORT FORMAT DATE: April 18, 1995 - 1 8 TO: Mayor and Membern of the City Council 3a~ FROM: Lloyd V. Harrell, City Manager S(TBJECT: Public Utility Basement Abandonment Northwest corner I35F F Fort Worth Drive Lot 2-B, B.U,C., Inc. Subdivision RECOMMENDATION: The Developmont Review Committee and Planning and ZonJng Commission recommends approval, DUMMARYIBACKGROUND• The attached plat illustrates the easement tract for proposed abandonment. Zeke Martin, property owner, has asked that the City abandon the easement tract shown. When the property was replatted in 1979, the 12' utility easement was dedicated in anticipation of installing an electric distribution line across Lot2-B. Mr. Martin explained that the electric line was never installed and that he intends to construct a building on a portion of the tract that is affected by this easement. During the initial review, the Utility department determined that a sewer line existed in a portion of the proposed abandonment tract. The most equitable solution is to obtain an easement for the existing sewer line and abandon the 12' utility easement as requested. Mr. Martin has provided the City an executed easement document that accommodates the existing newer line, PROOMMS DEPAR PNTg OR (dROUPS AFFECTED; Engineering nepartment, Utility Department, affected land owner F MEA-9-U None RESPEC LY SI~iD 1 Llo V. Herre 1 City Manager P1'epared by: Paul WSIJSamnori Engineering Tech II Approved: ' Je r C r Di ector Engineering & Transportation AEE004DB ~l t l • ca e l N IL - SCALE 1" = 60' f EXISTING 16' UTILITY EASEMENT I LOT Z.A EXISTING SEVER LINE 1 s. NEW PUBLIC UTILITY EASEMENT NMfAMMf[R BUILDING EASEMENT TO BE ABANDONED Ler 2.~ 2-15-95 e o • Q 1 Minutes P & 7, February 22, 1995 A +(((???°°777"Page 26 ~TG j J been more costly by doing that. With our proposal there is not much of a cost difference because we are trading out the four Eoot concrete sidewalk for a two foot wide concrete median. Mr. Cooper: Putting these medians in the streets, will these interfere with anyone's driveway? Mr. Salmon: What: we are proposing to do is to leave breaks in it for the driveways and leave them back several feet from the driveways to allow for turning into the driveway, The medians are rounded at the ends and they are mitered down so that they are only two inches tall at the very end. You should be able to run over the end of this median and not damage a tire. Mr. Robbins: If the city is not going to remove the trees then there LB no action required by the Commission. we wanted to let you know what we were proposing. Mr. Salmon: Normally we would not advocate putting a barrier out in the street but since we are doing it farther down the street we don't see a problem with putting it in. Also since t.here is not a large cost difference and because the trees in this instance are in good condition the barrier in the street is a good solution. No action was necessary from the Commission. IX. Consider an easement abandonment at the northwest corner of IH-35 and Port Worth Drive (Southmar Plaza). Mr. Salmon: The owner of the strip shopping center at the northwest corner of Ft. Worth Drive and I-35 has requested that we abandon a utility easement that goes through the property. This easement was granted back in 1979 in anticipation of insta.lj.ing electric distribution lines. That was never done so the owner has asked that we abandon that easement because he wants to put a small addition onto one of the buildings which would encroach upon the easement. There is a portion of i sma.'.1 sanitary sewer that comes from the north that extends into this property. We have obtained another utility easement for the sewer. We. do recommend e abandoning this easement because there is no need for it. We have taken this to DRC and the other departments did not express any need for this easement. Mr. Cooper: Does the sewer terminate at that point? • • Minutes P & 7 February 22, 1995 Page 27 Mr. Salmon: Yes it runs north. Mr. Cooper: How are they getting electric service to that building now? Mr. Salmon: I don't know where the existing electric utilities are, they are either out along the road or they are in an alternate area. The service line from the transformer to the building does not have to be in an easement. All of the public facilities that are out there are either in the right-of-way or they are in an alternate easement. Mr.. Cooper: would like to make a motion that we approve the easement abandonment as recommended by the Development Review Committee. Me. SchErtz: I'll second. Ms. Russell: Any discussion? All in favor please raise your right hand. opposed same sign, Approved. (5-0) X. Consider adoption of Commission Rules of Procedure. Mr. Drake: Ordinance 94-183, Section 8.4 requires the various boards and commissions to draft Rules of Procedures tracking + the City Council rules as much as possible with respect to Sections 2, 3, 5 and 7. The rules that are proposed here deviate somewhat from the existing rules. They are quite a bit tighter. The effort here was not an effort to prescribe rules which I thought were a good idea or anything of that nature but simply to prepare a set of rules which corresponded with those that the City Council pursuant to the charge and the authority laid out in Section 8.4 or Ordinance 94-183. On January 30th when I prepared a memo on this an issue had not come up. If you look at Section 2.9 on page 94 of the • backup, page 2 of the rules dealing with the city attorney, we had some situations come up recently with respect to another board of the city where there was actually a potential conflict of interest involving the city attorney's office. Although the wording of Section 2.9 says that the city attorney or his/her designee shall be available upon request for all meetings of the Commission and shall upon request give S an opinion either written or oral on questions of law, it I • were drafting this today I would probably temper that somewhat maybe by saying something along the lines of "unless there is a conflict of interest with regard to the City Council,, or by saying "consistent with the requirements of the charter". The duties of the city attorney's office are set up in the Charter 0 c, a r c CITY .-COUNC ~ ~ eccccc~~`~'~-- • e r • w • ` D/-3 . Ata~t Cf" of DENTON, TEXAS MUNICIPAL BUILDING 0215E, MCKINNEY a DENTON, TEXAS 76201 (8 17) 566.6200 o DFW METRO 434.2529 MEMORANDUM TO: Lloyd V. Harrell, City Manager 1 FROM: Jon Fortune, Chief Finance Officer DATE: April 16, 1995 SUBJECT: RESOLUTION TO AUTHORI& THE SOLICITATION OF SEALED BIDS FOR THE SALE OF PROPERTY BID IN TRUST TO THE CITY OF DENTON. The City's delinquent tax collection attorney has filled a motion in District Court to collect delinquent taxes on property located at 1128 E. Hickory. Judgment was granted, and the Denton Counly Sheriff attempted to sell the property on April 4, 1995 for the amount of delinquent taxes plus any accrued penalty or interest. The property did not receive a sufficient bid and was struck off to the City of Denton. There are four different taxing units due a total of $6,663,95 in delinquent taxes from this property, and Denton's portion totals $2,777.07, I The attached resolution authorizes the City to solicit from the public sealed bids on the above property, and grants the Council's consent to the sale of the above property to the highest bidder even if the bid tendered is less than the market value of the property specified In the judgement to recover delinquent taxes, • If you have any questions, please advise, Thank you. l Ear AtlKrttlltM nrrwrIeo "Dedleard to Quallty Service" • • Vin; „ ~ ; , ' r a, ati` :Z , , " ' y Ir~~r~~~~!!~~~ Stn' MCCREARY, VESELKA, BRAGG & ALLEN, P.C. f ATTORNEYS AT LAW P.O. SOX 26990 . AUSTIN, TEXAS 781SS0990 ~ 7 J March 3, 1995 I ~G kian 9 Mr. Ion Fortune, Chief Finance Officer INA U City of Denton 215 East McKinney Street Denton, Texas 76201 Re: Cause No, 94-00569-362, City of Denton et al vs. Emma Jewel Walker Adamson et al, 362 District Court, Denton County, Texas Dear Mr. Fortune: Please place the enclosed Resolution on the Court's sgenda at your earliest opportunity. I believe that the Resolution is self explanatory. If you have any questions, please call me. If you feel that it is necessary for me to be present at the meeting when this item is discussed, please call me and we will set up a time, Please send me a copy of the Resolulion after it has been signed, and 1 will continue the steps necessary to dispose of this property. I have enclosed a self addressed stamped envelope for your convenience. Sincerely yours, Ilbert T. Bragg OTB:sib 1 Enclosures cc: Mr, Harlan Jefferson, Director of Fiscal Operations, City of Denton, 215 Fast McKinney Street, Denton, Texas 76201 4aq uM k!ollo.. M4 ef» lia w.w 11f1wIf.MiI SN iMTM _ ..I ye, I ~ ~e"WMn~~wµ{pr. L/~ibl'71'q I!' 1111 ,trill Mi17~1 M 117{~}lilt i~Y/MN'1• IVIIH ~16~ IAk~l~7gf la~in/i un l ~ I K P,y,l 7~ U ~X 1 1 v 'tif' ~Y}P 1 Vy • m • E. \WPWCS\NEEI.SAKERQ:I.R 5 GI J RESOLUTION NO, A RESOLUTION OF THE CITY OF DENTON, TEXAS AUTHORIZING THE MAYOR TO SOLICIT FROM THE PUBLIC, SEALED BIDS ON PROPERTY LOCATED AT 1128 E. HICKORY AND TO CONSENT TO THE SALE OF SAID PROPERTY TO THE HIGHEST BIDDER EAEN IF THE BID TENDERED IS LESS THAN THE MARKET VALUF. OF THE PROPERTY SPECIFIED IN THE JUDGEMENT OF FORECLOSURE THE TOTAL Ai-?OUNT OF THE JUDGEMENT AGAINST THE PROPERTY AND TO t-ZCUTE ANY QU'TCLAIM DEEDS NECESSARY TO CONVEY THE PROPERTY UPON SALE; AND PROVIDING AN EFFECTIVE, DATE, WHEREAS, Cause No. 94-00569-362, was filed in the District Court of Denton County, Texas to collect delinquent taxes on the following described property: Lot 1, Block 4 out of Abstract 1184 of the Cisco Survey, Solomon Hill 1 Addition, an Addition to the city of Denton, Denton County, Texas being that property more particularly described in Vol. 204, Page 487 and Vol. 472, Page 141 of the Domed Records, Denton County, Texas. WHEREAS, the District Court of Denton, Texas granted Judgement on February 23, 1995, in favor of the taxing jurisdictions of Denton County as fo..lows : County of Denton $ 619,68 City of Denton $ 2,773.0-7 Denton Independent School District $ 3,271.20 and Denton County Education District Total Due $ 6,663.95 Market Value $ 7,350,00 WHEREAS, the property has been offered for sale on April 4, 1995, by the Sheriff of Denton County at public auction pursue,^t to judgment of the District Court of Denton County, Texas, for foreclosure of the tax liens securing payment of delinquent I property taxes and accrued penalty and interest; and WHEREAS, said property did not receive a sufficient bid as set b trust for y law and has been struck off to the City of Denton, Trustee, in itself, h County Districtt and Denton County Educattion Denton, Denton pursuant to t SeSchool ction 34.01 (c) or the Property Tax Code; and WHEREAS, the taxing units involved desire to resell said B property in an espeditinue mariner pursuant to Section 34.05 of the • F-operty Tax C(-,de; NOW, THERELIORE, THE COUNCIL OF Tf'.E CITY OF DENTON HEREBY RESOLVES: • S • • SECTION I That the City Council does hereby authorize the Trustee to solicit from the public sealed bids on the said property and does hereby consent to the sale of said property to the highest bidder even if the bid tendered is less than the market value of the property specified in the judgment of foreclosure or the total amount of the judgment against the property, -UQT.IQQN II. That the Mayor is hereby authorized to execute any quitclaim deeds necessary to convey the property upon sale. SECTION III That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1995. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM; MICHAEL A. BUCEY, ACTING CITY ATTORNEY BY: - 1 L E-Z p PAGE 2 ~.+..rrr.......rYr.. _ ~ Y r. rV.w ~.Yr i9 • Ji'IY'•.. ~ l~ _ • • 1 r G) 0 CAUSE NO. 94-00569-362 I DDgqr~~ CITY OF DENTON § IN THE DISTRICT COURT s V 7 § PLAINTIFF § § V. § JUDICIAL DISTRICT EMMA JEWEL WALKER ADAMSON ET AI. § § DEFENDAN'T' § DEN'fON COUNTY, TEXAS ORDER OF SALE FOR DELINQUENT PROPERTY TAXES AND BILL OF COSTS THE STATE OF TE,X„S To the Sheriff or any constable of Denton County, Texas, Greetings: a WHEREAS, on February 23, 1995, City of Denton, a municipal corporation and County of Denton, as Plaintiffs and Denton County Education District and Denton Independent School District, taxing units, as impleaded defendants, recovered a judgment in the District Court of the above named County, against Emma Jewel Walker Adamson AKA Emma D. Adamson, Mary E. Givens and John Wesley Walker, Jr., if living, and if any or all of the above named defendants be dead, the unknown heirs of each or all of said above named persons who may be dead, and the unknown heirs of the unknown heirs of said above named persons, and the unknown owner or owners of the hereinafter described land, and the executors, adntinisu'ators, guardians, legal representatives, legatees and devisees of the above named persons, and all persons owning or having or claiming any interest in the following described land, Defendants, for taxes, penalties, interests and costs due on the lands or lots hereinafter described, in the amounts set out op }}wwsite the descnpLion of each tract, with interest thereon at the rate as provided by law from the date of j gmert until and and costs of suit as manifested by the itemized Bill of Costs hereinafter appearing, together with the further costs of executing and fulfilling the requirements of this writ; and whereas said judgment decree directs the foreclosure of the lien created, established and contained on and against the said property hereinafter described by reason of the levy and assessment of taxes on and against the same and the delinquency thereof, and said taxes remaining unpaid and due to the above named Plaintiffs and potential inten-ening taxing units and as the said lien now exists and at any time heretofore existed by reason of such levy, assessment and delinquency, and on the dates and for the years set out in said j judgment against the said property as hereinafter described, the same lying and being situated In the County of Denton, and the State of Texas. THEREFORE, YOU ARE HEREBY COMMANDED, that you seize, levy upon and advertise the sale, as under Execution, of each of said tracts of land, and sell the same, selling each tract separately, to the highest bidder for cash as under F,xecution; provided, however, that none of said property shall be sold to the owner of said property, directly or indirectly, or to anyone having an interest therein, or to any party other than a taxing unit which is a party to the suit, t'or less than the amount of the adjudged value of the property or the aggregale amount of the judgments against the property in said suit, whichever is lower, which said adjudged value, or market value, of the property as set by this Court in A accordance wide the provisions of Texas Property Tax Code, Chapter 34, is in the amount set out with each tract below. • • A O • p • ~11 i r If the Defendants or their Attorney shall at any time before the sale file with the She#av4 officer in whose hands this Order of Sale shall be placed, o written request that the pro i therein shall be divided and sold in less tracts than the whole, together with a descrip ' subdivis ions, then such officer shall sell the land in such subdivisions as the defeants st, ad~ in such case shall only sell as many subdivisions as the defendants may request, and in such case shall / l?1 only sell as many subdivisions as near as may be to satisfy this 'udgmeni, interest and costs; and it is further ordered by the court that the net proceeds of any sale of)such property made hereunder to any party other than a taxing unit who is a party to this suit shall belong to and be distributed to all such taxing units which have been found to have tax liens against such property, pro rata and in proportion to the amounts of their respective tax liens as hereinbefore established, but any excess in the proceeds of sale over and above the amount necessary to pay the taxes due, defray the costs of suit and sale and other expenses chargeable against said property, shall be paid to the parties legally entitled to such excess. And it is further ordered, adjudged and decreed that the owner of such property, or anyone having an interest therein, or their heirs, assigns, or legal representatives, may, within the period oftime provided by lLw, have the right to redeem said property on the following basis, to-wit: (1) within the first year of the redemption period, upon the payment of the amount bid for the property by the purchaser at such sale, including the tax deed recording fee and all taxes, penalties, interest and costs thereafter paid thereon, plus twenty-five percent (25 of the aggregate total; (2) within the last year, If applicable, of the redemption period upon the payment of the amount bid for the property by the purchaser at such sale, including the tax deed recording fee and all taxes, penalties, interest and cost thereafter paid thereon, plus fifty percent (50%) of the aggregate total. Delinquent taxes, penalty, interest and costs due for which judgment was herein rendered covering all years delinquent at the date of this judgment. SCH ~ntrt.r? 000.001 ACCOUNT NUMBER 03012400000 PROPERTY DESCRIPTION: Lot 1, Block 4 out of Abstract 1184 of the Cisco Survey, Solomon Hill I Addition, an addition to the City of Denton, Denton County, Texas being that property more particularly described in Vol. 204, Page 487 and Vol. 472, Page 141 of the Deed Records, Denton County, Texas ASSESSED NAME: ADAMSON, EMMA J ID NUMBER: 9433Z8VQ 000 000001001 $619.68 Due to County of Denton For Tax Years: 1979-1994 $2,773.07 Due to City of Denton, a municipal corporation For Tax Years: 1963-1972,1974.1976,1979-1994 $3,271.20 Due to Denton Independent School District and Denton County Education District For Tax Years: 1974.1994 • $6,663.95 Total Due $7,350.00 Market Value And in addition to redeeming direct from the purchaser as aforesaid, redemption may also be made from the tax collector of the county in which said pp rty was sold, in tte event that the purchaser at the tax sale cannot be located, as provided in Section 34 I of the Texas Property Tax Cod:., • • And it is further idered, adjudged and decreed by the Court that the officer executing-Iyts u Sale shall make proper conveyance to the purchaser or purchasers of said land, under a yr o7 said We, or to any other person to whom the purchaser may direct the conveyance to be made, upon due compliance with the terms of sale, in which such deed the conditions of the right of redemption, provided by law, shall be expressed and also made subject thereto, ~70z And it is further ordered, adjudged and decreed by the Court that the Sheriff or proper officers shall place the purchaser or purchasers, or their heirs, executors, assigns, or administrators in possession of the property so purchased, or any part thereof, at the sale provided for in the Judgment. And it Is further ordered, adjudged and decreed by the Cour; that the purchaser of property sold for taxes herein shall take title free and clear of all liens and claims for taxes against such property delinquent at the time of judgment in this suit to any taxing unit which was a party herein or which has been served with citation as required by this Act. HEREIN FAIL NOT, under penally of the law, and due return make of this writ, within ninety (96) days from date hereof, with your endorsement thereon, showing how you have executed the same, GIVEN UNDER MY HAND AND SEAL OF SAID COURT, by order of said Court, at office in Denton, in the County of Denton, on March 3, 1995. Clerk, District Court of Denton County, Texas. • 1 • ~ ~ i'~+~t`~i k ir~r{;'~f~ >y a` e {s~~,1~,4:~~14trtK • ar • (14 I1 93 14;x1 $317 kA9 5fi8(S ,C14'ti. Di?I I, f~0ut f 7h CAUSE NO, 94.00569-362 CfTI' UI DEN1'ON IN THE DISTRICT COURT PLAINTIFF § V. § JUDICIAL DISTRICT 1Miv1A JEWEL WALKER ADAMSON ET Al, § DEFENDANT § § DENTON COUNTY, TEXAS F'S RETURN 4~LoRDaR OF ALL An Order of Safe for Delinquent Propene Taxes came to hand on March 3, 1995, at 10:00 o'clock A.M., and was executed at Denton, in Denton County, Texas, on March 3, 1995, at 11:00 o'clock A,K, by lev; ing upon the land described below, property of the Defendants, and situated In Denton County, Texas. And afterwards, on March 3, 1995, I advertised the same for sale and to be sold at the courthouse door of Denton County, on April 4, 1995, the same being the first'ruesday in said month, by advertisement, in the I?nglish language, published once a week for three consecutive weeks preceding Stich sale, the first of said ubl' ations ap ng of less than twenty days immediate) of sale, beginning on the 1 day of 1995, in the Denton Record-Cf roni cle, as day newspaper publishcd in the Co~i,i y of Denton, staling in said advertisement the authority by virtue of which said sale was to be made, he time of levy, the. time and place of sale, a brief description of the property to be sold, the number of acres, description of lots, the original survey, location in the county and the name by which the land or lots are generally known, and also mailing to each of the within named Defendants a copy of said notice of sale. And on April 4, 1995, between the hours of 10:00 o'clock A. M., and 4:00 o'clock P. M., at the Courthouse door of said county in pursuance to said advertisement, 1 sold said properly at public sale to the purchasers listed below to whom the same was struck off for the sum listed opposite each Tract, That being the highest secured bid for same, which said amount was not lower than that allowed by the judgment and order of sale in said suit; and the purchasers having paid to me the sums of the albresaid bids, I, at the request of said purchasers, executed to them deeds. to the said land or lots, subject to the right of the defendants or any person having an interest therein to redeem the Bald property, or their interest therein, within the period of time and in the manner provided by law. DESCRIP'T'ION OF PROPERTY SOLD TO AMOUNT OF Bir1 • i.ot 1. Block 4 out of Abstract 01 1L 1184 of the Cisco Survey, Solomon '`~~f ee- ~tn4~ Ilill I Addition, an addition to the City of Denton, Denton County, Texas (Volume 204, Page 487 and Volume 472, Page 141, Deed Records, Denton County, Texas) And after first satisfying all costs of sale occurring under this writ and the original court costs, as show n below, the remainder was paid to the following: • b , o~l • of l1 95 I4 :33 y VaIT xis 5036 r,irn. ur,l°J'. [ions qh -0?/ p. WELDON LUCAS f MFF 1K Wooftw LA Saoo ~400 wton, Texas 160307 STATEMENT Dater U. ~.r {~~tS To: ~ {~kclny v3&00, 0 SOY- 9L &9 610 Q WJ-~I;r~, T :C '7 $ r~ i'- Gol 010 G'e :.1 ~c daee Ca~~ze4-61 -o0S q-362 The following fees are due upon receipt of this statement. Please forward the total amount listed to our offioe. i SHERIFF'S FEES EXECUTION _ _fS5,QQ`---- LEGAL AD ~~yy SHERIFF'S oEp_CA POSTING - - TOTAL AMOUNT DUE - r~ •a,g~ Thank yol{Sstor you,. prompt attention to this matter. Kay Lyles i Comptroller by: ~a X {u. wrc4- a < :x ,c o ee D-1-k r a c ' ~ruca ,~i e, 0 ~(,1-r-G~ cl~t- rt~LiLVJ r~Wlst~ © ; • • 1. 0/. 'IN NOTICE OF SALE THE STATE OF TEXAS BY VIRTUE OF AN ORDER OF SALE I COUNTY OF DENTON DATED March 3, 1995, and issued pursuant to a judgment decree of the District Court of Denton County, Texas, by the Clerk of said Court on said date in a certain suit No. 94-0)569-362, and styled City of Denton vs. Emma Jewel WaL~er Adamson AKA Emma D. Adamson, Mary E. Givens and John Wesley Walker, Jr., and to me,i re,a so and delivered as Sheriff of said Court, 1 have on (.larch 3, 1995, seized, levied upon, and will on U: - first Tuesday in April, 1995, the same being the 40; day of said month at the Courthouse door of said County, in the City of Denton, between the hours of 10:00 o'clock A.M. and 4:00 o'clock P.M, on said day, proceed to sell for cash to the highest bidder all of the right, tide, and interest of the defendants in such suit in and to the following descibed real estate levied upon as the property of said defendants, the same lying and being situated in the County of Denton and the State of Texas, to-wits Lot 1, Block 4 out of Abstract 1184 of the Cisco Survey, Solomon Hili I Addidon, an addition to the City of Denton, Denton County, Texas being that property more particularly described in Vol. 204, Page 487 and Vol, 472, Page 141 of the Deed Records, Denton County, Texas, or upon the written request of said defendants or their attorney, a sufficient portion thereof to satisfy said judgment for delinquent property taxes and accrued penalties v nd interest and costs of suit and sale; subject, however, to the right of redemption, the defendants or any person having an interest therein, to redeern the said property, or their interest therein, within the period of time and in the manner provided by law, and subject to any other and further rights to which the defendants or anyone interested therein may be entitled, under the provisions of law. Said sale to be made by me to satisfy the judgment for delinquent property taxes and accrued penalties and interest rendered in the above styled and numbered cause, together with interest thereon and costs of suit and sale, and the proceeds of said sale to be applied to die satisfaction thereof, and the remainder, if any, to be applied as the law directs. DATED March 3, 1995, at Denton, Texas. By SHERIFF, Denton County, DEPUTY Texas I • i e • w • t 22,1 MITH-- 13 t48. r, 1 e no0rrioa N 60 8693 _14 7 ,c I to l _or r BLJ Kr rll 13 15 0I - , > z ~d0 ' so fr! a21 e502g;~ so' s 50 5 r 6. 17 ' I 14 1445 f, 2 6 ,4 a # 4 7 v I 2 u 3 a; 8 !5 , 14 13 - 12 I I 10 9 ~J 4 loo f loco ~q'!~1 ~0 0 1~ kkOq kkl~ Ilk II~ 1131 S;~ . 50 50' S0 50 5 S0 50 50 gp EAST - T1 0 0 5C 50 50 110 A K 1~a 8 N 6 10i2 lplb 1oksya so' so s0' s' R' so' ,u' :sr 4 5 6 ' n 14 I~~I c1 Ik,$~ft~~ LL 8 114 50 S j ' - - 0 25 14 25 9 f^ 15 1 112 II I~ 8a9 j1& rlo5 411A~ ISO i 181 (12, r 2q 2 N 10 i r5 ? rQ7 roSC 5 t rod - - 5 25 5' \ Qi U, 273 g bv EAST HICKORY 1 e,t 5 ti 50' 23 25 25' S0 50 50 50' 50' {E4 1a 1 2 3&5 6 tto7o l8 119 lkf0 I111~P kl2 li fj~4 ~b 13 • 134 Y $ 14 - -rg 50 5Q:- - - Si 15 ® II I.I R _ 340 g'g O h _,2s' 16 1.2 r- \ °P8 5;~1 33 'R'SV 16 3 - - - S°' 17 127 R 79 32 -R 17.4 ~ Ry 18 80 '931 \A Ig 6 72 j 120 18 a a CITY C0UNC: I ...~rl Iy..w.~.r_..._ I I ~QC,CCCC~;`~ i e ( • O • _ w • t v ~AI~ WY of DENTON, TEXAS MUNICIPAL BUILDING • 215 E. McK1NNEY • DENTON, TEXAS 76201 (817) 566.8204 0 DFW METRO 434.2529 MEMORANDUM TO: Lloyd Harrell, City Manager FROM: Jon Fortune, Chief Finance Officer DATE: April 18, 1995 V SUBJECT: RESOLUTION TO EXECUTE A QUITCLAIM DEED TO SANGER ISD FOR THE SALE OF PROPERTY BID IN TRUST TO SANGER ISD. Recently, the City was contacted by Sanger ISD,s tax collection attorney, McCreary, Veselka, Bragg, & Allen P.C, notifying the City that the property described in the attached resolution was offered for sale by the Sheriff of Denton County to collect delinquent taxes owed and that the property did not sell. The property was bid In trust to Sanger ISD, and they indicated a desire to purchase the property for the amount of delinquent taxes. The attached resolution authorizes the Mayor to execute a quitclaim. deed to Sanger Independent School District so that they may purchase the property for the amount of taxes owed plus any ! post judgment interest and court costs. There are five different taxing units that are due delinquent taxes from this property. Approximately two of the total twenty acres of the property are in the Denton city limits, and the delinquent taxes on Demon's portion equals $1,951.46. The sale of this property to Sanger ISD will allow the City to collect its share of delinquent taxes. If you have any questions please advise. Thank you. • AWinwig AFFWDaI "Dedicated to Quality Service" r+ • ~ > .r~~t I r i~~".~dn,~'r~~ ~ y~J ~ t • a. : ,I + ~ „4,v 4 x 'ray(" 4' • p • MCCREARY, VESELKA, BRAGG & ALLEN, P.C. ~j ATTORNEYS AT LAW 1 P.U. ROx 36990 i AUST , TEXAS 78755.0990 February 17, 1995 UU ~I A SIC Mr. Jo n Fortune, Chief Finance Officer City of Denton _ 215 East McKinney Street Denton, Texas 76201-4299 Re: Cause No. 89-1057-8, Sanger Independent School District et al vs. 1-35 Loan Oak Corporation, 158th District Court, Denton County, Texas Dear Mr. Fortune: The property in the above referenced tax suit was offered for sale by the Sheriff of Denton County. No one wanted the property, and I bid it in trust to the Sanger Independent School District, Trustee for itself, City of Denton, Clear Creek Watershed Authority, and the County of Denton. Sanger Independent School District would like to purchase this property for $27,925.44, which is the amount for which it was offered at the Sheriff's Sale. This will permit all of The taxing jurisdictions to recover the taxes against the property that are assessed in the judgment. Please place the enclosed Resolution on the Court's agenda at your earliest opportunity. I believe that the Resolution is self explanatory. If you have any questions, please call me. If you feel that it is necessary for me to he present at the meeting when this item is discussed, please call me and we will set up a time. I am sending similar Resolutions to the other jurisdictions so they can consent to this sale. Please send me a coFy of the Resolution after it has been signed, and I will continue the steps necessary to dispose of lus property. I have enclosed a self addressed stamped envelope for your convenience. Sincerely yyoours~, - "(Sitrt T. t T. BK Bragg Gilbe GTB:slb • Enclosures i I a wlrrl 4019K 1lr110N '7W MM w 40 M T9" wAeq . to IJww IR14 *rwLvw, fee 11.w•M.v Vii. ,.l.~u ~ln M1.~wwy - 16" ~y Ia~M M a~. _ ylAr'it I1 MS. plt r IAX191i 4N ) Wf i kIHj MCI 1/WR' I~f(Of~I~1~1 fN'1 % yo~~`r ~ 11 N~NII I~~jlpjlrjµ y {~111111 • ~ 'r, ! 1 1'~l1~~ f r , ~ ~Q sit Jd~ {1 • • 6r\MPD0C5\RES\SANDRQU.RE9 v / r r V f RESOLUTION NO. 3 ~a A RESOLUTION OF THE CITY OF DENTON, TEXAS CONSENTING TO THE SALE OF PROPERTY LOCATED ON THE WEST SIDE OF I-35 APPROXIMATELY 1,300 FEET NORTH OF WHERE RECTOR ROAD CROSSES I-35, STRUCK OFF TO SANGER INDEPENDENT SCHOOL DISTRICT IN TRUST FOR THE PAYMENT OF DELINQUENT PROPERTY TAXES, ACCRUED PENALTY AND INTEREST, AND COSTS FOR THE TOTAL PURCHASE PRICE OF TWENTY-SEVEN THOUSAND, NINE HUNDRED TWENTY- FIVE DOLLARS AND FORTY-FOUR CENTS ($27,925.44); AUTHORIZING THE MAYOR TO EXECUTE A QUITCLAIM DEED TO SANGER INDEPENDENT SCHOOL DISTRICT EVIDENCING SAID CONSENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Cause No. 89-1057-8, $~nger Independent School District et al vs. I-35 Loan QAk Corporation was filed in the 158th District Court of Denton County, Texas to collect delinquent taxes on the following described property, to wit: 2.02 Acres (Tract 15B) (Inside City) out of Abstract 249, Coker Survey, Denton County, Texas being that property more particularly described in Volume 2032, Page 760 of the Deed Records, Denton County, Texas; and 16.40 Acres (Tract 15B) (Outside City) out of Abstract 249, Coker Survey, Denton County, Texas, being that property more particularly described in Volume 2032, Page: 760 of the Deed Records, Denton County, Texas; and .186 Acres (Tract 2) (Inside City) out of Abstract 65, Burleson Survey, Denton County, Texas, being that property more particularly described in Volume 2032, Page 760 of the Deed Records, Denton County, Texasl and 1.394 Acres (Tract 2) (Outside City) out of Abstract 65, Burleson Survey, Denton County, Texas, being that property more particularly described in Volume 2032, page 760 of the Deed Records, Denton County, Texas; and WHEREAS, the District Court of Denton County, Texas granted Judgment on May 14, 1992, in favor of the taxing jurisdictions of • Denton County, as follows: County of Denton $ 3,806,64 Sanger independent School District $15,499.52 City of Denton $ 1,951.46 Denton County Education District $ 2,038.11 Clear Creek Watershed Authority $ 15.48 A TOTAL DUE $23,311.21 • • WHEREAS, said property was offered for sale by the Sheriff of Denton County at public auction pursuant to said Judgment of the District Court of Denton County, Texas, for foreclosure of the tax liens securing payment of delinquent property taxes and accrued penalty and interest; and iY ~ • c► • 01.3 -7 t 8-95 WHEREAS, said property did not receive a sufficient bid as set by law was struck off to the Sanger Independent School District, Trustee, in trust for itself, the County of Denton, City of Denton, Denton Education District and Clear Creek Watershed Authority, pursuant to Section 534.01 (c) of the Property Tax Code; and WHEREAS, the taxing units involved desire to resell said property in an expeditious manner pursuant to Section 534.05 of the Property Tax Code; and WHEREAS, Sanger Independent School Districts desires to purchase the property from Sanger Independent School District, Trustee for full payment of the mount for which said property was offered for sale by the Sheriff of Denton County, Texas, to wit: Twenty-seven Thousand, Nine Hundred Twenty-five Dollars and Forty- four Cents ($27,925.44) (including post-judgment interest and court costs); NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That the City Council does hereby and herewith consent to the sale of the above described property to Sanger Independent School District. SECTION II, That the City Council does hereby authorize the Mayor to execute a quitclaim deed conveying said property to Sanger Independent School District for the total purchase price of Twenty- seven Thousand, Nine Hundred Twenty-five Dollars and Forty-four Cents ($27,925,44) in order to evidence consent to said sale. SECTION III. That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1995. • BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY • BY: - O APPROVED AS TO LEGAL FORM: MICHAEL A. BUCEK, ACTING CITY ATTORNEY l PAGE 2 as . r CAUSE N0. 89-I057-3 SANGER INDEPENDENT SCHOOL DISTRICT ¢ IN THE DISTRIC f PLAINTIFF Y. f 16TH JUDICIAL DISTRICT 4 1-35 LONE OAK CORPORATION ¢ f DEFENDANT ¢ DENTON COUNTY, TEXAS .LSI_2Slli..1£.i~T On May 14, 1992, came on to be heard the above numbered and entitled cause, wherein Sanger Independent School District and County of Denton are the Plaintiffs, and wherein I-35 Lone Oak Corporation and Amerimark Corporation, Lienholder (In Rem Only), are Defendants; and wherein City of Denton, a municipal corporation is Intervenor. All parties being properly before the Court, and having heard the pleadings, evidence, and argument of counsel, the Court is of the opinion that the Plaintiffs and Intervenor have prevailed on all issues and should have judgment in personum and in rem, and for foreclosure of tax liens and for order of sale. IT IS THEREFORE ORDERED, that all properties and party Defendants not specificeily named herein are dismissed without prejudice to the rights of the Plaintiffs and Intervenor to refile the same or similar action against those dismissed. IT IS FURTHER ORDERED, that there is due, to Plaintiffs in the capacity in which they sue and to the Intervenor the following amounts of delinquent property taxes and accrued statutory penalties, interest, costs, expenses, and attorney's fees upon the following described property, the market value of which as of the date of trial is found to be as below stated, as set out in Schedule A immediately following, together with interest at the rate of ten percent (10x) on all of theao sums from date until paidl 1.Q91DULE "A" Delinquent taxes accrued statutory penalties and Interest, fifteen percent attorney's fees and cost due for which judgment is herein rendered covering all years delinquent at the date of this judgment. • a~ • 000.001 ACCOUNT NUMBER: 1 u ~ PROPERTY DESCRIPTTIONIONi 2.02 Acres (Tract 15B) (Inside City) out o 249, Coker Survey, Denton County, Texas being that property more. described in Volume 2032, Page 760 of the Deed Recordd of Den? Q ty I as ASSESSED NAME: I 35 Lcne Oak Corp ID NUMBER: 90IJIAH 000 000001001 $732.39 Due to County of Denton For Tax Years: 1987-1991 $3,136.32 Due to Sanger Independent School District For Tax Years: 1987-1991 $355.84 Due to Denton County Education District For Tax Years: L99L $1,830.81 Due to City of Denton, a municipal corporation For Tax Years: 1987-1991 $6,055.36 Total Due $33,394.00 Market Value 000.002 ACCOUNT NUMBER: 8134240 PROPERTY DESCRIPTION: 16.40 Acres (Tract 158) (Outside City) out of Abstract 249, Coker Survey, Denton County, Texas being that property more particularly r described in Volume 2032, Page 760 of the Deed Records of Denton County, Texas ASSESSED NAME: I Thirty Five Lone Oak ID NUMBER: 901JIAH 000 000001004 $2,750.13 Due to County of Denton For Tax Years: 1987-L991 $LO,968.35 Due to Sanger Independent School District For Tax Years: 1987-1991 $1,466.19 Due to Denton County Education District For Tax Years: 1991 : $15,184.67 Total Due $137,594.00 Market Value 000.005 ACCOUNT NUMBER: 135332 PROPERTY DESCRIPTION: .186 Acres (Tract 2) (Inside CiPy) out of Abstract 65, Burleso: Survey, Denton County, Texas being that property more particularly described in Volume 2032, Page 760 of the Deed Records of Denton County, Texas ASSESSED NAME: I Thirty Five Lone Oak ID NUMBER: 901JIAH 000 000001005 • $48.45 Due to County of Denton For Tax Years: 1987-1991 $204.86 Due to Sanger Independent School District For Tax Years: 1987-1991 $25.43 Due to Denton County Education District For Tax Years: 1991 $120.65 Due to City of Denton, a municipal corporation A For Tax Years: 1997-1991 • • $399.39 Total Due l $2,387.00 Market Value s e 000 -006 ACCOUNT NUMBER: 57825 iPROPERTY DESCRIPTION: 1.394 Acres (Tract 2) (outside City) o ~of-r 165, Burleson Survey, Denton County, Texas being that property mo i4- described in Volume 2032, Page 760 of the Deed Records ~l~t~~ I ~ , 4exas I ASSESSED NAME: I-35 Lone Oak o ' ,~q ID NUMBER: 901JIAH 000 000001006 ~ l J"~ $275.67 Due to County of Denton r For Tax Years: 1984-1985,1987-1991 $15.48 Due to Clear Creek Watershed Authority For Tax Years: 1984-1991 $1,189.99 Due to Sanger Independent School District For Tax Years: 1984-1991 $190.65 Duo to Denton County Education District For Tax Years: 1991 $1,671.79 Total Due $17,892.00 Market Value All of the foregoing property being located in Sanger Independent School District, County of Denton, City of Denton, a municipal corporation, Texas. IT IS FURTHER ORDERED, that Plaintiffs and Intervenor have personal judgment against Defendant I-35 Lone Oak Corporation in the amount of $23,111.21, together with all costs of court and sale now or hereafter incurred. In the event one or more of the Defendants shall pay off and discharge all of the amounts herein adjudged to be due against one or more tracts, prior to the holding of the foreclosure sale hereinafter decreed, such Defendant shall be liable only for the pro rata part of the accrued coats properly chargeable to such tract or tractal but the proceeds of any foreclosure sale in this cause shall be applied first to the payment of all accrued costs of suit and sale, and any residue shall be distributed pro rats to Plaintiffs and Intervenor as provided by law. Amerimark Corporation, Lienholder (In Rem only) shall incur no personal liability for the some set out in this judgment. AND IT IS FURTHER ORDERED, that a statutory tax lien exists on each property, for the amount of delinquent property taxes and accrued statutory penalties, interest, costa and expenses herein adjudged to be due on each property, which statutory tax lien is a prior and superior lien to all claims, right, title, interest, or liens asserted by any of the parties defendant j herein, and that Plaintiffs and the Intervenor have foreclosure of their liens on each property as against all the Defendants herein or any person claiming under the Defendants by any right acquired pending this suit; that an ORDER OF • SALE be issued by the Clerk, directed to the Sheriff or any constable of this County, commanding such officer to seize, levy upon and advertise the sale of each property, and to sell the same to the highest bidder for cash, as under Execution, provided that the property shall not be sold to a person owning an interest in the property or to any party to the stilt other than a taxing unit for less than the market value of the property stated in the judgment or the aggregate amount of the judgments against the property, whichever is less. It 0 is ordered that the net proceeds of any sale of such property made hereunder to city party other than a taxing unit who is a party to this suit shall be • • i O • w r APR 12 '95 11 AM MCCRF.ARY VESELKA T Rt.}•56C P. 21 _LA ' ° v ~ 1 74,91' 'c ~ I}63,88 ~tO I7 BC, 496) vi- -J 10 05 1 ~c• ' 7.89 t~ ~ 1 r m 10 AG ° 3 V ` 0 t0 ac. 1 4 u M 10 SC. ~ ~F ail Md 28a,N~ N 9ac• pA th is •~z w a ,k•f I ..I~ r G,ce ~u,c e• I" • 2 Pik map was compiled solely for the use of Iho Denton Central Appraisal Dlatrlet who assumes, no responsiblllty for the Content or eooureoy other Then the use Intended. 0 L' 3~ .Lo„e, Ualt ' • • J t J I r , r J I t I f 4 1 1 f ? Fl LIE I j ' II I I