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HomeMy WebLinkAbout06-13-1995 • w • k CITY COUNCIL AGENDA PACKET 6-13-95 i a 0 0 • ca • Q AGENDA ganda NO CITY OF DENTON CITY COUNCIL gyandaltem~_r----" June 13, 1995 Closed Meeting of the City of Denton City Council on Tuesday, June l0 13, 1995 at 5:15 p.m. in the Civil Defense Room of City Hall, 215 C E, McKinney, Denton, Texas, at which the following items will be considered: 5:15 p.m. 1. Closed Meeting: A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 1. Receive a report and discuss status of litigation in OTE v, City of Denton, City of Rusk. et al v. GTE. and Denton's complaint against GTE pending before the PUC. 2. Consider action in Dieheroorn y. Scott, et al. B. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 Special Called Meeting of the City of Denton City Council on Tuesday, June 13, 1995 at 6:00 p.m. in the Council Chambers of City Hail, 215 E. McKinney, Denton, Texas at which the following items will be considered: 6:00 P.M. 1. Consider a resolution of appreciation for Mark Chew. Work Session of the City of Denton City Council on Tuesday, June 13, 1995, at 6:00 p.m. in the City Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: NOTE: A Work Session is used to explore matters of interest to one or more City Council Members or the City Manager for the purpose of giving staff direction into whether or not such • matters should be placed on a future regular or special meeting of the Council for citizen input, City Council deliberation and formal City action. At a work session, the City Council generally receives informal and preliminary reports and information from City staff, officials, members of City committees, and th-- individual or organization proposing council action, if invited by City Council or City Manager to participate in the session. Participation by ® individuals and members of organizations invited to speak ceases O • when the Mayor announces the session is being cloned to public input. Although Work Sessions are public meetings, and citizens have a legal right to attend, they are not public hearings, so citizens are riot allowed to participate in the session unless invited to do so by the Mayor. Any citizen may supply to the City i Council, prior to the beginning of the session, a written report regarding the citizen's opinion on the matter being explored. • 0 A • agenda No.__ y City of Denton City Council Agenda June 13, 1995 agendanem Page 2 2 og 3 Should the Council direct the matter be placed on a regular meeting agenda, the staff will generally prepare a final report defining the proposed action, which will be made available to all citizens prior to the regular meeting at which citizen input is sought. The purpose of this procedure is to allow citizens attending the I regular meeting the opportunity to hear the views of their fellow f citizens without having to attend two meetings. 6:00 P.M. 1. Hear presentations from Blair, Goggan, Sampson & Meeks; McCreary, Veselka, Bragg & Allen; and Sawko & Burroughs regarding the collection of delinquent taxes and give staff direction. 2. Receive a report and give staff direction regarding renewing hotel occupancy tax recipient contracts. 3. Hold a discussion and give staff direction regarding appointment of Blue Ribbon CIP Committee. 4. Receive a report and give staff direction concerning noise control measures for contractors. 5. Receive a report and give staff direction concerning alcohol prohibition and curfew for Fred Moore Park. 6. Consider nominations to the City's boards and commissions. 7. Discuss and consider invitation to tour the Denton County jail. C E R T I F I C Is T E I certifv that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the _ _day of 1995 at o'clock (a.m.) (p.m.) - • j CITY SECRETARY ~ NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE • HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN • • ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. ACC00287 • O w • agvdaft ~~Ii~DIt ~ItP b - l3.95 3013 ~ man at •,tARIt cast,. WHEREAS, Mark Chew served as an elected member of the Denton City Council for three consecutive terms from 1981 to 1987 and for two consecutive terms from 1991 to 1995, became the first African- American to be elected to the Denton City Council, received the distinction of being the first African-American to be elected by his colleagues on the City Council as Mayor Pro Tempors (1984- 1985), and served on the City of Denton Public Utilities Board from 1987 to 1991 when by that appointment he became the first African. American to be e member of the Public Utilitlaa "rdl and - WHEREAS, Mark Chew has served this community in myriad.~ways, including positions on various boards such as the Demon -County Housing Finance Corporation, the Service Prograea'for.Aging and Weeds (SPAN), the Martin Luther King, Jr, Recreation Center, the Denton Hi-Noon Liona Club, Chaplain of the Lions Club District SE7, and the Denton County NAACPi and WHEREAS, in these positions of honor andtrust, .Mark Chew served as a model of integrity, honesty, and fsirgess as he made decisions that affected our Fommunity including, but not limited to economic development, jobs, recreational services; property pax and utility rate reduction, street and drainage,iatprovements,.public safety and community renewal; ar.9 "ERE", Mark Chew, as the author of the 'ordinance that prohibits dogs from having a second free bite, has demonstratod that, although a Minister of the Goapol, heIs unwilling *to turn the other cheek,* metaphorically speakingi NOW, THEREFORE, THE COUNCIL OF THE CM OF DENTON HEREBY RESOLVES: That the sincere and warm appreciation of Mark Chew, felt by the citizens and staff of the City of Denton, he lo 11 conveyed to him in a permanent manner by reading this Reselutlon into the official minutes of the City of Denton, and forwarding to him a true copy thereofi and BE IT FURTHER RESOLVEDi That the City of Denton does hereby officially and sincerely extend its thanks to the Honorable Mark Chew for his long and successful career an a member of the Denton City Council. PASSED AND APPROVED this the day of 1995, BOB CASTLEBERRY, MAYOR EULIME FROCK DAVID BILKS - - CARL YOUNG JERRY COTT JEFF KRUEGRR JACK MILLER ATTEST: JENNIFER WALTERS, CITY SECRETARY BY; ,i APPROVED AS TO LEGAL FORM:* HERBERT L, ROUTY, CITY ARNEY By: ( Q»-C . 0 r `SE i DENTON r oQOOOOOOOOO ! 000 OF o F ~~OD 4P ~ DSO ~O` op o°`' ~o l co o o ° c3 0 ~Oo ~oooa ooo° ~ oaa a ooo I e ITS' COUNCIL • w • s Venda No 21 C C/T1r Of DEM(Wr TEXAS MUNICIPAL BUILDING $ 215 E. McKINNEY • DENTON, TEW 76201 017) 566.82001 DFW METRO 434.2529 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Jon Fortune, Chief Finance Officer DATE: June 9, 1995 SUBJECT: DELINQUENT TAX ATTORNEYS RFP'S Please find attached the summary of delinquent tax collection attorney RFP's that was provided to Council on June 6, 1995. Please refer to the City Attorney's status report for information relating to this item. JFdb APFCOE78 • 4 i i "Dedicated to Quality Service" ter...------Y-..... , . ...a,,. A • ~gendal ale - 2 0$30 i I CITY Of DENTON, TEXAS MUNICIPAL BULL DING @ 2 f 5 E. MCKINNEY s DENTON, TEXAS 7620! (817) 566.8200 a DFW METRO 434.2529 MEMORANDUM TO: Honorable Mayor end Members of the City Council FROM: Jon Fortune, Chief Finance Officer DATE: June 2, 1995 SUBJECT: DELINQUENT TAX COLLECTION ATTORNEY RFP's The City's current contract with McCreary, Veselka, Bragg & Allen, P.C. to collect delinquent ad valorem taxes will expire June 30, 1995. Typically when the delinquent tax collection attorney contract expires it is standard procedure to request new bids for delinquent tax collection services. In keeping with past practices, this year the City made requests for proposals and six law firms responded. They are listed below. 1. Nichols, Jackson, Dillard, Hagar & Smith, L.L.P 2. Blair, Goggan, Sampson & Meeks 3. McCreary, Veselka, Bragg & Allen, P.C. 4. Calame, Linbarger, Graham & Pena, L.L.P. 5. Sawko & Burroughs, L.L.P. 6. Perdue, Brandon, Fielder, Collins & Mott, L,L.P. I have reviewed each proposal and have prepared a succinct description of each law firm. (see attachment). In addition, I have included a copy of the proposal cover letters • and the RFP sent to each firm. A copy of each proposal is located in my office in the Finance Department and the City Secretary's office for your review. At Council's direction, selected firms will be asked to appear during a worksession on June 13 to make presentations regarding their firm's services. Final selection of a f firm is scheduled for June 13, and contract approval is scheduled for June 20. • r ~ If I may be of any assistance please advise. Thank you. JFet i AFFOOEbC Atlnchmenlf 'Dedicared to Quality Semice" ~ o • G► • • ~gelldaNo. , Apdal 111591 Page 1 of 2 COMPARISON OF PROPOSALS SUBMIT rED FOR DELINQUENT TAX COLLECTIW i Nichols, Jacki-m, Psrdue, Bra don, 1 Dillard, Hogar. & 81+Ir, Goggen, 'McCreary, Veselks, Bragg & Calsms, Lineberger, Fielder, Collins n Smith, L.L.P. Simpson & Meeks Allen, P.C. Graham & Pena, L.L,P. Sawko & Burroughs, L,L.P Mott, L.L.P. Meet general requirements of RFP No Yes Yes Yea Yee Yes Agreeable to e 60% performance goal No Yes yes yes Yes Yea Statewide firm No (North Texas Yes Yes Yes No Menton & Cooke Yes onfyl County Onlyl Closest office "Dallas Denton Denton "Fort Worth Denton Arlington location Adequate cotlection Yes Yes Yes Yes Yes Yes software & hardware i Number of Staff 25 75 88 200+ g 102 Number of staff 7 9 8 associated to 12 6 13 Oenton's collections EEO Empioyer Yes Yes Yes Not specified in Yes Yes 1 proposal • Affiliated with local No Lew firm of Curtis Hayes, Coffey, and Barry No Sewko & Burroughs, No counsel Loveless & Mike L L P Gregory I I Extent of practice Specialty is Principally Exclusively engaged in the Prattles limited to ad Concemrate practice In Speclalizes In ad delinquent tax engaged in practice of Property tax low valorem tax law for delinquent property tax valorem tax collection delinquent tax since 1960 with emphasis on peat 18 years collections of well as collections and • collect(dn delinquent property tax government law, related matter, • collections admlNatratWO law, contract disputes, IiaWlity and collections issues, peronal injury and real estate. Total number of 14 64 426 860 13 800 currant clients • 0 • • • News NO Ayendaltem Page 2 of 2' l lie- COMPARISON OF PROPOSALS SUBMITTED FOR DELINQUENT TAX COLLECTIONS Nichols, Jackson, Perdue, Brandon, Dillard, Hogan & Blair, Goggan, 'McCreary, Veaelks, Calamine, Lineberger, Fiekfer, Collins & Smith, L.L.P. Simpson & Meeks Bragg & Allan, P.C. Graham & Pans, L.L.P. Sawko & Bu;roughs, L.L.P Matt, L.L.P. Clients in Denton County Town of Corinth City of Carrollton City of Denton N/A City of Lake Dallas Northhwost ISO Denton Road Denton County Lake Dallas ISO Highland Village Utility District 01 Argyle ISO Lake Citlea Municipal Justln DISD City of Argyle utility Authority Town of Trophy Aubrey ISD City of Little Elm Club City of Aubrey Denton County Pilot Pont ISD MUD 02 and #3 City of Pilot Pant Ponder ISD Krum ISO Sanger ISO City of Sanger City of Ponder Corinth MUD M1 'The City's current delinquent tax correction firm. Willing to locate an office in Denton. 1 lrraxs~ GlA~ i9! • l • • • +getnta na q5 ' Q'Zl 4gtmdalt s,,, sr1~ 3d A cover letter was not provided by: N.,chols, Jackson, Dillard, Hager & Snuth, L.L.P. • { I • Q • BLAIR, GOGGAN, SAMPSON & MEEKS AgWaflo S ATTORNEYS-AT-LAW Agendaltem. A61R1r![RS IF(; Irl Ca J AS C AS r.n C IN NrY 1pN•1 CORFOpAlItlN9 ] P[ TIC KI N[Y Si R(F) "•te+~~._ 11.111 I; R 0 FLUX 1521 b(lt PINION ItXA57Cnl11121 ^'~J 18111 3014410 I AY 14111) 3R22N:.9 May 16, 1995 The Honorable Bob Castleberry Mayor, City of Denton and Members of the Denton City Council 901-B Texas Street Denton, 'texas 76201 Dear Mayor Castleberry and Members of the City Council Blair, Goggan, Sampson & Meeks (I3GSM) is very pleased to submit our proposal to resume delinquent tax collection services for the City of Denton. Our previous representation of the City, together with our continued representation of the Denton Independent School District, aniqucly positions our law firm to commit substantial reswlrces to the collection effort and resume our operation for the City in a manner to ensure maxholrm collections. We are fortunate to continue our i.friliation with Ilse fine Denton law firms of Curtis M. Loveless and Mike Gregory for submission of this proposal. 'T'hese firms will serve as BGSM's local counsel if we are engaged by the City. Mr. Loveless and Mr. Gregory have practiced law in Denton since 1969 and 1974, respectively, and both mainhin their own law office in Denton. They assist BGSM in monitoring and implementation of our program by scrving as liaisons with the local bar, press, judicial and other courthouse officials. Boil-, are active members of the community and their assistance in our collection effort significantly enhances our program. Collec(Loii Exnericnec yr he 'ity of Denton BGSM, along with local Dcnlon attorneys Mikc Gregory and Curtis Loveless, represented the City of Denton, from Jul), 1986 through June 1993, During that time, we collected $5,446,106 in delinquent taxes, penalties inlcrc-R" -nrmrney fees for the City, riled 1,324 lawsuits and mailed over 19,000 demand letters. In spite of a current year "turnover" that decreased 43% over our Iasi four years of representation, we were still able to consistently increase delinquent collection effectiveness. The City also recognized an increase in the current year tax levy c•offecHon percentage from 95.86% in 1986, wizen we were first retained, to 97.95%a in 1992- 1993. In 1992, 13GSM was successful in also being hired by the Denton ISD, who had been prev.ously represented by McCreary, Veselka, Bragg & Allen. During the first 12 months of our • • • representation of Denton ISD, we achieved au 18% increase in collections, which resulted in an onla.e•, rr.ur wan nl AI~c 1Rr $r¢pMAlI A."I MI,•.','?'A l. r[Nrn[ O-LA OAS NLU SUnr i^.In 2"1SIIIt i 2J tlR, AN SUII I op0 JOY W 11H Si 211 LII ILRI[ID O1.U TES N 1RAVIS tUl-f PI ALL Sl 1,101 [ORl WORIII. 1EY•S 18212 WALOSTIN. O)AIi lOI A , ,00991 1 19031454 0"CENMVItLLE Tp 15404 ()ALL A5 I( %A', 111 401It1' 1 40 190 0]11 093 404lpA l 121AI 020100,9 1,111 011 A,119 0Jj4S4 r AV. plA7 ~ A nil IAA 0111 ♦101]110 FAX fYOpl YipOpED TAM IYJ, ASAgpSp FAA 1x,11 B]lOYOI • A • 0 ,~ondaNo G G Agendallem low additional ,$222,159 in revenue for (lie Denton LSD We are proud of our success al both the City of Denton and Denton ISD, however in July 1993 the City chose to change law firms to McCreary, Veselka, Bragg & Allen, and their newly formed joint venture with the local, politically active firm of Hayes, Coffee & Berry. We want to emphasize to the City of Demon (fiat we have always vaiupd our relationship with the City of Denton and file opportunity to effectively represent the City. We greatly regrel that in spite of our performance, the City chose to change law firms. At this time, we appreciate [he opportunity to subrmt our proposal and would welcome the chance to once again represent the City of Denton. 81USM's established presence In the Denton community will immediately be put to use for the benefit of our City of Denton collection program. We once again pledge to the City of Denton to provide the highest level of performance and conduct our program with the highest degree of professionalism. ~2llr'ctiun I'grforn+ancc Collection performance is the single most xnporthnt issue when choosing a delinquent tax collection law firm. BGSM is the most successful delinquent tax collection law firm In North Texas. It is critical that [he City of Denton hire the law firm that can collect the most delinquent revenue, and this proposal offers the strongest and most effective program availal)fe to the City. Beginning in 1986, when the City contracted with Beard, Goggan, Blair & Williams (IiGBW) for delinquent tax :olleclions, tile revenue collected on behalf of the City consistently increased each year. In 1993, IIGBW reorgan?zed in North Texas and began operating locally under the name Blair, Goggan, Sampson & Meeks (BGSM). BGSAi's ability to collect delinquent taxes more effectively than other law firms Is well documented throughout North 'texas. Included at the end of this letter are two charts that compare our delinquent tax colleclions for Denton ISD to that of the City's current law firm for the period 1993-1994 and for the most recent nine months of 191;4-1995, Using verifiable statistical performance Bala, BGSM can demonstrate that If we had collected the City of Denton at the same level that we are achieving for the Denton ISD, the City would have recognized an additional $62,172 over [he last 21 months, which includes the last full collection cyck, (July 1993 - June 1994) anu most recent nine months of the current collection cycle (July 1994 - March 1995). IIGSNI's collection program has also proven to he effective for both Dallas and Tarrant Counties. We have successfully represented Dallas County since 1984 and have cc Beefed over $123 inllldn in delinquent [axes during this time. Also, we have represented Tarrant County since 1982 anti have collected over $84 million. For more than a decade, BGSM has successfully collected delinquent taxes for counties in North Texas. We are confident that we can Increase the level of coficctions for the Cite of Denton from that currently being recognized. ~ • . • m • VeadaNo 5-OZ Agendal 5 Proposal Overview and Collection Approach Date ss~- The enclosed proposal tells our story in detail. We have attempted to provide a proposal which fully, yet briefly, responds to the information requests of the RFP and completely describes our delinquent tax collection service Section l provides an introduction to our law f h= and performance charts which demonstrate BGSM's exceptional effectiveness for our clients. Included in this section is a letter from the Denton ISD Tax Assessor which affirms the effectiveness of our program. Section II provides information about our Denton and North Texas (Dallas) Regional oltkes and Includes resumes of the project team who will work with the City. Our comprehensive scope of services is Included In Section III. Section IV provides an overview of our state-of-the-art data processing capabWtles. BGSM's affirmative action and equal opportunity programs are outlined Section V. In Section VI we offer performance criteria by which the City can effectively judge the sucem of a delinquent tax collection arrangement. To address the City's expectations of the law firm's activities, Section VII affirms BGSM's willingness to abide by the dudes listed in the RFP. The last section, Section VIII, provides a method of payment for our services, Concluslon Blair, Goggan, Sampson do Meeks, along with Curtis Loveless and Mike Gregory, are proud of our past record of collection performance for the City of Denton and our current effort:. on behalf of Denton ISD. We once again offer the City an exceptional collection program which, as evidenced in direct comparisons with the efforts of your current law firm, will Increase the City's delinquent revenue collections, We would consider it a privilege to represent the City of Denton and look forward to discussing this proposal with you and addressing any questions you may have. If the City should revise its criteria at any time during the selection process, we would welcome the opportunity to negotiate any additional desired services or enhancements wide the City. We appreciate your consideration of our proposal. Sincerely, DeMetris A. Sampson Partner cc; Tom Shaw, Purchasing Agent i i i Delinquent 'I'aa Collection Coinp;trison BGSM vs. WBA qs -CZ.J 13 -9: Collection Shortfall; 34 Denton ISD $J62 , 126.,~9~% 0 Due to Lower Performance by McCreary, Veselka, Bragg & Allen r2Sr4 ' I 1 City of Denton ' 116.96% ► rsr i ( I 1 n5'~ n11'R,1 BGSNI o Percent Collected of Current Year Turnover 7/93 • 6/94 Guurc(': 1'il~ of I)cnlnri "7'u~ Atlurnr('uNcctinn k,qurrl„ I)enluu ND "\funlhl?' lay (bliccli,m Rcparl" (a u Delinquent Tax Collection Comparison BGSM vs. MVBA ~~r~ ~;1.► -13 -Cr'S Nine Month Collection Shortfall; $279410 I)enton Is') ' Due to Lower Performance by 105.24% ~ ,McCreary, Vesefka, Bragg & Alle City of )erlton 96,72% In1VRIt BGSht s o Percent Colle0ed of Current fear Turnover 7/94 •3/95 Suurm: ('ilk of Urnlun "hk A(IIJ1'11t•) ('011-Ohm Kcpnrl^ U~•ulnu ISb "Uuulfilr 7ir~ ('ullrcllnu Hrpurl" • iVICULAR1', V"KIKA, BRACG & ALLEN, P.C. ATTORNEYS AT LAW '01's -Q~ F.O. a11x 26M AgeRdaNo. .•._.,_0?1/_. AUS11N, TEXAS 18751-0990 Agenda TT. May 16, 1995 ate I Mr. Tom 1). Shaw, C.P.M, Purchasing Agent City of Denton Purchasing Department 901-B Texas "!reet Denton, Texas 76201 Re: Request for Proposal For Services of Delinquent Tax Attomcy: RFSP Number 1759 Dear Mr. Shaw: Thank you for your Request for Proposal For Services of Delinquent Tax Attorney. Pursuant to your request, McCreary, Veselka, Bragg & Allen, P.C., is pleased to submit this Proposal and Proposed ContractlothecityofDenton,jointlywiththeDentonFinnofllayes,Coffey,andBerry,P.C. Webelieve that the joining of the two law firms for the purpose of representing the City of Denton has provided The highest quality of service to your City. The strong local presence of the Hayes firm coupled with the delinquent tax col Iect ion expcri ence ofthe McCreary firm has enabled the city to collect taxes in on efficient and productive manner. The information following this letter is a detailed description of our delinquent property tax collection program. The McCreary Firm has represented laxingjurisdictions in Denton County since 1979. The McCreary Finn and the Haycs Finn havejointly represented the City of Denton since 1993. The program presented in this Proposal is hilly implemented and hasproven to be very successful. Accordingly, we are it) the position of being able to continuo our delinquent tax collection program with the City of Denton immediately upon reco.ipi ol'notification of acceptance. Your letteroutlined the criteria that will be used in evaluating proposals. An index follows whichshows the pages where each selection criterion is discussed. Ourproposal affirmatively addresses all selection criteria, It is our intention to affirmatively respond to all requirements in the RFSP. In the event there is any question about any aspect of this proposal it shall be construed to agree with the RFSP. We consider it a privi lege to represent the City of Denton and look forward to the continuation of this successful program. • Sincerely, Gilbert T. E3rag Richard D. Hayes, President ' • McCKEARY, VESF;D,KA, El ACi(i & ALLEN, P.C' HAYES, COFFEY & BERRY, P.C. • Denton Branch Office 1710 Westminster Denton, Texas 76206 ki A•#,, tI IN1 r rNyyyrl~~ge, l w .I.,~,,~M~,My I~1//!I W1~)./~N r. r3 1 I ~j~pjr qAq I1 M~1f11 • V e s i wary CAW LA 1v 0 I1 1CB 14y6n nnlnny f , 0.L6Lk 1 WmoOo n uuy r.t c aluurl uwyww CALM/U: LINIiIIARGERGRAHAM& PERA,L.LP. mxnrwsnA I,yyr l FADA•,1 T Mate r Dynl6lw I`. 0 . BOX 17418 urr+wwww ! a'""F wftt AI)S TIN, TLXAS 7X760 r~in1 a~rl xru HOrrl o nrc.11. 14M11 v,uatx rwtnwnm4,r _ rosn a.w wtw ywV FDFylM, yn.lOM 11![Y ~ umuun IVlel Minl4R 512-447 6675 11401 Y mrty you VAX 512443.1494 1uArtr ryln IIMM A ILWnm! IIIWAI A fUIlDy pVM y 1fNt MU1KA y yFDY lyr!!1l MDIM rr1! AvyM• LLfYY fAN4L MODMttI p rD UVRA r r4I 100. 641m& imp nAMI N11n1 R 141!llA1R rmy 1t~,,, May 16, 1995 m, n Ir br1 of l Ir-.....• G11nAX 1 c4wrArrr •Ywl ~my !•w IFNM I.DI IPwNNt The Honorable Bob Castleberry, Mayor tgendaNo-s City Council Member Mark Chew nil City Council Member Jerry Cott Agentialt m City Council Member Jack Miller Oate--~ 42~ City Council Member Harold Perry City Council Member Margaret Smith Tom D. Shaw, CPM, Purchasing Agent 901-B Texas Street Denton, Texas 76201 Honorable Mayor, City Council Members and Purchasing Agent: Thank you for inviting our law firm to submit a proposal for delinquent tax collection to the City of Denton. In the body of this proposal, we have made a diligent effort to conform to the order of the request for proposal itself. In general, we understand the scope of work and terms outlined in the request for proposal and we are unequivocally prepared to undertake each task outlined therein. In addition,_we_agree unconditional to all re uq irements of the request for proposal, and at no cost to the City, we are prepared to offer substantially more sen ices than you are presently receiving from your delinquent tax attorneys. Every request for proposal we receive is unique and each new taxing jurisdiction presents us with unique opportunities that have not been previously explored. As you review this proposal, please make a note of those factors that, if you choose to contract with our firm, will provide you with the opportunity to Improve collections and consequently, allows you to provide more services to your constituents of the City of Denton, e First and foremost, we can prove to you with historical data from other similar jurisdictions that we have historically Increased collections In our first or second year under contract. Although we can provide you with historical data from hundreds of jurisdictions across the State who have chosen to improve their collections by contracting with our firm, the following jurisdictions were chosen because they are accounts presently collected by the same M..n•.nk 1'Arv!2 J 1 F6ntarrS1 gpuo 8J r C o" 64a Su iv lnl P V Be., 1491 P. 0 U 1W 1M119 916 I IOAw1117d uyn SY ro.rnl 11511 Cr qa to Tm•1I1OI Cun 7/1411111 EJwL61) 31131 78501 p= 5 t Sit Mil 710 SAW s16.JA 116 112 16t 6A91 W) XV2 34~ 414 31XUflN100 $14 132V FAX 71O116 IN1 61 v. I17 711 .1LI1 FAX W)J 9rll J9l yell PAX )IO113.14M FA%913-11TXMJ 61114 TFret.". Ilwlyn Proem mot $1l MRb Ty1y Mro rym 3. hM P.O Bar INW; I V1 F419A Anti Sax hn P,O tkw1N5N PO.11011017 Itl NM6 j11 TnMotTew1611) rvum.T4u1111 (Mr T"MW61 X.n b,T44T6107 T)k Te1r1311D ITyAT"16701 111.3110111 II1156nNS 9134/1441 9J611 M6) 901 SPIN" 611.116.6N17 FAX dn.wu 11 TAX ) 11.3% AI TAX 413.71)-ln1I FAX it WS nSM TAX#n.»l.tm PAX IIT•T*W4 • 0 . w May 16, 1995 getttlaNU. PAGE TWO gondallem`~~~r.-..~•~ Foil Worth staff that would be responsible for implementing our collection program at the City `S of Denton. Two years are reflected for Birdville ISD because, although collections were improved during the first year by 3%, significant improvement was not realized until the second year because almost one-third of the roll was in bankruptcy when we rust acquired the account. The substantial improvement in the second year is attributable to a commitment by our staff to clean up the tax roll, to reduce the number of bankruptcies and to establish an overall, consistent collection program. All of this data, together with additional information regarding the number of suits filed for each jurisdiction, is graphically illustrated in bar charts that follow this letter. Amount Collected Ist Year Increase 2nd Year Incase City of Rockwall Year Before CLGP $ 84,661.25 First Year CLGP $ 206,391.95 59% City of Mansfield Year Before CLGP $ 91,666.30 First Year CI.GP $ 141,706.59 35% Birdville ISD Year Before CLGP $1,208,618.85 First Year CLOP $1,266,219.38 5% $1,470,726.12 18% Although the above referenced numbers are impressive, don't -imply take our word for this performance. Our proposal includes recommendation lettera from all of the above mentioned clients in Section Ii. Not only do we encourage you to contact these references, the jurisdictions themselves have asked that we invite you to contact them directly. By contacting these references directly, they may provide you with more details regarding their personal experience with our firm and more importantly, they can tell you how we improved their collections during our first years under contractr. If you do not contact any other references, . we would encourage you to contact the references for the jurisdictions noted above. The tax collector for each of these jurisdictions can describe for you the level of professional services 1 provided by our Fort Worth staff and the amount of personal attention devoted to each of these accounts. If we have not learned anything else during two decades of providing delinquent tax collection services to our clients, we have learned that there is no substitute for personal attention to details. 0 r • ( L"a O iLLdy i~., ujj PAGE TIIREE agNt!tleNO 5 ^0Z~ ggendaltortu~. I 3'C? We know that our delinquent tax collection program is going to increase collections, and consequenlly, will increase collection activity in the Tax Office. Therefore, It only stands to reason that our law firm should help the Tax Office deal with this increase In activity and more specifically, we should help to offset or eliminate any additional burden realized from the Increase in collections we anticipate. My la%v firm will employ a person locally, train them as a paralegal and with the permission of the Tax Office, we will have them working in the City of Denton Tax Office during regular business hours to assist In delinquent tax collections, answer taxpayer inquiries and serve as our liaison with the Tex Office, If it is not convenient for our paralegal to be located in the Tax Office, quick access will still be provided from a local office that will be established immediately upon notice that the City has chosen to improve collections through a contract with our firm. In either case, our local staff will always be available to assist the City staff with any task. Although other law firms may discount the significance of local lies to the community, primarily because they do not have enough personnel, our law firm encourages our staff to reside and become involved in the communities we represent. Our commitment to become involved in the local communities is reflected in the enormous imount of overhead we have devoted to twelve fully staffed offices across the State. Said offices are in addition to numerous one or two person staffs we have in dozens of'jurisdictions like Lufkin, Nacogdoches, Rockwall, Decatur and others scattered across the State, loo numerous to mention. Another important factor to consider is the amount of resources we devote to designing our work and collection programs to meet the unique needs of a particular client. Our first job after conlracl is to thoroughly analyze the delinquent lax roll of a new client, target those areas that require immediate attention and then we design a collection program that best suits the needs of that particular client. Unlike other firms, we recognized years ago that what may work in one community is not always appropriate in another. In response, we have designed our own software to analyze a delinquent tax roll and software that tells us where our resources are most needed or required. The expense of lhfs software and theaccompanying work to-design site specific collection programs has paid off In the collection results realized by ourclienti, An example of how we design-a collection program for a specific jurisdiction Is included as a part of Section VIII entitled "Computer Activilies". The increase in collections realized by our individual clients as a result of the hours invested to design a unique collection program, Is reflected in the collection histories set forth in Section Vi. • If you choose to improve your collections by contracting with our law firm, we will immediately analyze your delinquent tax roll and devote whatever hours are necessary to work directly with your Tax Office staff and the City Council to design a work plan that will maximize collections for the City of Denton. For the first time, the City Council may be provided with information regarding previously unknown portions of your delinquent tax roll that O have either been neglected or sufficient resources have not been devoted to particular areas to r O enhance collections. l • 0 • w • May LV, 1111J / PAGE FOUR ApIdaNo Agendaltt~ DaIt! r..~ ~"sa After you have considered the above mentioned factors and the merits of each proposal, 1 hope you will decide in the final analysis that there is no other firm in this business that has invested as much in personal service as our firm, We am not only dedicated to providing personal service, our substantial investment in providing more completely staffed offices state. wide than any other firm proves that we intend to provide that personal service at any cost. No other law firm under consideration can make this assertion because of limitations on their staff and resources. Together with the City Council, we understand your commitment to provide the citizens of Denton with the services for which they have become accustomed and with your support, we intend to make every effort to help you fulfill your obligations to the taxpayers of Denton. Again, thank you for allowing us to present this proposal and should any questions arise regarding the lnformadon that follows or any other matters regarding collections for the City of Denton, please do not hesitate to give me a call at (800) 262.7229 or Glenn Smith at (800) 262- 9268, Glenn is the attorney in our Fort Worth office who will be responsible for day-today collection activities for the City of Denton. We will be more than happy to meet with members of the City Council, the Tax Office staff or anyone else recommended by the Council with a view towards improving collections for the City of Denton. After all, that's our only purpose and your goal. tfully y i D. Wylie Partner SDW/rad • i 0 • 0 • City of Mansfield Agenda (Base Tax Collections) We i6og 3 $150K $141,706.59 slOOK 1 $91,666.30 e $50K • year prior to f St year CLG&P CLG&P (Perdue) i p City of Mansfield genQ, SL altom 5 of suits filed"~ ) / a8 3C 30 29 25 22 211 15 e 10 5 O '0 year prior to iat year CLG&P CLG&P (Perdue) . • . ~ge~daNo_~ 4ge~~altert~,.xsc Birdville I.S.D. (Base Tax Collections) $1,500,000 $1,470j26 1 66 S1,208,619 $,2 ,219 $1,000,000 - $500,000 - e e $0 year prior to ^.LG&P Okoh") t+t year CLG&.P tad year CLGAP ? • as • • Birdville I.S.D. Aptdaltem of suits flied) 19 161 150 125 100 75 • 50 25 • 10 • year prior to 1at year CLQBP CLQBP (Ronne) • ~ c• • r eiidaNo • .r City of Rockwall gendaltorn w--- (Base Tax Collections) Wit~ 3O $206,391.95 $200K $150K 3 I r ;10UK • $84,661.25 t { $50K o e C t 1 year prior to 1 at year CLG&P CLG&P (Perdue) • 0 • c> • • I w..~ ..n - J.J... .....urM•~Y-YH/YI.~YII.~fll~rN4trWwu`.~-Y..«<r.i~.uJ.i.W.wJfb'?:'..V:JIi14hOAn.r-.r+~..'.ulVi.~~.•l..rnif•~q!_,~..~..w..Y.~.. Apendat~o -q,S~ZI City of Rockwall Agendaltem _...G1~ of suits filed) Date-- 2/ad ~ 50 50 40 ! I r 30 • 25 20 I i I k • 1 .r year prior to lot year CLG&P CLG&P (Perdue) s v ' _ J • p • ~tgenOaNo_....~ ` Agnndaltqgn SAWKO &I Bul(ICbuuiis, WIe___197i 5 22cp Attorneys at Law Gregury J. sawko 1101) DiIllas Drive, Suite 100 106 W. Main Street Mark A. Burroughs Den(on, fexas 76205 Gainesville, Texas 76240 (By Appointment Only) 'T'elephone (817) 382.4357 Facsimile (817) 591.0991 May 16, 1995 Cily of Denton Purchasing Department 901.13 'T'exas Street Denton, Texas 76201 Attention: Tom Shaw, Purchasing Agent Dear Mr, Shaw and Council Members: I am Mark Burroughs, Tax Attorney for Sawko & Burroughs, L.L.P. of Denton, 'texas. I am a Property Tax Collections "specialist", and have devoted the greatest portion of my legal career to perfecting and performing tax collections work (since 1982). I very much wish to become the City of Demon's Property Tax Attorney, Although our accompanying Proposal goes into great detail as to our experience and collections program, (here are two major points that I believe set us apart from any other law firm bidding on the contract, and which I sincerely hope position my firm as the logical and clearly best choice for this community. First, I and my staff have great statewide tax collections experience together with a long history of superior collections rates in Denton County, No other property tax attorney(s) provide more services or perform in a better fashion than do we. Even more, we concentrate on services solely in Denton and Cooke County. No law firm has channelled and specialized its coliection procedures to cater to Demon, its people, courts, appraisal and tax offices, • research facilities, etc„ more than we. We simply offer the best overall collections legal service available, bar none. Our client references cull help bear this out, Second, I am the only competing Denton attorney who is fully capable, competent and experictucd in property tax collections practice. The Was of thousands of dollars paid annually by the taxpayers of the City for your Delinquent Tax Attorneys would stay here in Denton if we were to become Denton's 'fax Attorneys. This would follow through on the City Council's • • • publicly staled policy as reflected on numerous occasions as well as lire Vision 2000 project which the City has strongly supported. All of the other competing law firms that offer a local presence actually direct the great majority of attorneys fees out of Denton County, including those under the current expiring City contract. • O • • [f compelent, capable source(s) of r ,Crvices are available locally, at an equally competitive price, I would hope t J agree that such should be obtained locally, It is simply good business for Dei*~ii hop Denton". Since the cost of our legal services to the City is zero, I ask that you verify our competence, then support this local business by selecting Sawko & Burroughs, L.L.P. as your Delinquent Property -Tax Attorneys. I look forward to this opportunity to further serve the Denton co,amunity, and all of us at Sawko & Burroughs would take great pride if chosen to do so. Thank you for your consideration. Sincerely, SAWRO & BURROUGHS, L.L.P. Mark A. Burroughs, Property Tax Attorney ~4QtltlaaNo ~CZ Enclosure CC; City Council Members Ageodalt W/out Enclosure We Mr. Lloyd Harrell C~ So City Manager W/out Enclosure I • . 0 41 • r 4, • PERDUE, BRANDON, FIELDER, COLLINS & MOTT, L.L,P. ATTORNEYS AT LAW HOWARD PFnooE 40.15 WOODLAND PARK OLVO., SUITE 000 KEVIN EN LAnm BRnf+o°" cl=onoE DOWLovnEN C DAV O `ELOI R P.O. 13OX 10400 I EnRY ANN WHITE JALIES O. COLLINS ARLINGTON. TEXAS 70094-0430 DMAD A ELUS'IN ROBERTMOIT LAURAJ MONR)E OREGGM MCLAUMVLIN METn0017.401-0044 IrnnaLOLEFEV.' R BnUCF. MEDLEY FAX 917.060.0509 JFANMARIF RAEn JOHNJ HORN, III OSCAi1L WAVERS 0 LYNN STAVI NOVA MICIJAEL J CARLOW STEVENA FDMISION JOSE PO IP I')NO OnIA TAB BEALL DIANA KI NO SAI I rH May 16, 1995 ~gBrrdatJo s 4gonda tam I lonorable 13ob Castleberry We _ Mayor, City of Denton 'Z~Gb 130 215 F. McKinney Street Denton, Texas 76201 RF: Proposal to Collect Delinquent Property'I'axes Dear Mayor Castleberry: "thank you for your City's request for proposal. Following this letter is our proposal to you and the City of Denton for the collection of delinquent ad valorem taxes and legal representation in related ad valorem lax matters. First, permit me to introduce you to our law firm and its Arlington office. Perdue, Brandon, Fielder, Collins & Mott, L.L.P. was founded in Amarillo, Texas in 1970, as a firm exclusively devoted to representing taxing authorities in matters regarding property taxation. 'the firm has grown to six fully staffed law offices in different cities around the State. The firm represents over 600 (axing units III the collection of delinquent taxes in the State of Texas and col lected over S 64 trillion in taxes, penalties and interest state-wide last year. The Arlington office was created in 1973 to service several contracts in the Dallas-Fort Worth metroplcx area. Our Arlington office is staffed with six attorneys and twenty-five support personnel, This is the largest legal staff in the ad valorem tax field la North Central Texas. Mr, John • Horn, a partner in our Arlington office is rile attorney who will represent your city should you decide to hire our firm. Mr. Burn has prior experience in representing your City when he worked with a different tax collection law ('inn. Stale-wide, our firm includes 22 attorneys and over 80 support staff We will also open a fully staffed law office in Dcnton to service your contract should you decide to retain our firm 0 The advantages that we have over other law firms submitting proposals are: r 0 0 ' We are proposing complete, computer assisted delinquent lax collections We have no conflicts of interes( because we do not represent taxpayers AMARILLO -ARLINGTON - HOUSTON - LUBBOCK - TYLER - WICHITA FALLS • w • •>89ndflNo 5 Z Agoodaltett rwe._-I, . s • We are strongly recommended by each of our clie;tts. Z aQ • We provide our clients the very best in collections and ad valorem lax representa lion. Please feel free to call upon any of them as a reference tq our capabilities and professionalism. We offer highly personalized service to each of our clients which includes: • Notification of taxpayers through mass mailings. • Individual correspondence with taxpayers and lienholders. • Active litigation of property tax collections and seizures. • We perform all necessary ownership and ad ~ess research, • Our attorneys arc available to personally assist you in all legal matters pertaining to the administration of property tax. • W'e are also available at any time to assist the county resolving any type of ad valorem tax problem which may arise. • We have toll free telephone service to all of our offices which will allow both you and your taxpayers access to our offices. Your City's request for proposal asked for suggested guidelines for the City to utilize should our firm's collections not equal sixty (60%) percent of the delinquent tax base amount. Our firm would respectfully suggest that should our firm fail to meet the City's collection criteria, that the City reserve the right to terminate the contract upon thirty (30) days written notice unless the firm can show justification. Thank you for considering our proposal in This matter. Please feel free to call for any further clarification, or for any matter. Sincerely, 1 I t, John J. Horn III Partner A 0 ^`i 0 • q • ,ge9daNO_~ _ rtyondallem D -c1TY of DENTON, TEXAS PURCHASING DIVISION / 9018 TEXAS STREET / DENTON, TEXAS 76201 April 26, 1995 RF.F:RFSP N 1759 - DELINQUENT 'FAX COLLEC'T'ION SERVICE Dear The City of Denton, Texas will receive sealed proposals consisting of 3 copies until 2:00 P.M. , Mag10i 1995 for Dolinquent Tax Collection Service, This request for proposal is not a bid and will not be opened publicly, The proposals will be received by the Purchasing Agent and no part of this request for proposal will be made public except as required by State Statute after award. The City of Denton Staff and City Council will review and evaluate the proposals. Selection will be made by this process as staled fur+. her in this requakit for proposal. All information, clsudticatlons, or changes In cor not or instructions of thl9 request for proposal must be submitted In wrillag to tho Purchasing Agent at 901-$ Texas Street, Denton, Texas 76201, phone Numbor (817) 383-7100. Additional proposal documents may be requested by mail or picked up at the City of Denton Purchasing Department, 901-11 Texas Street, Denton, Texas 76201. We are sollclting n proposal from your firm because of your capabilities in delinquent tax collection. Proposals should be as brief as possible end include the following! 1. A statement of firm's experience in delinquent tax collection, Including years In the business, number of staff, office location, clients serviced (a list of clients with addreases, phone number and contact person • should be provided). 21 Resumes of key managerial staff to be assigned as the City's 1 representatives. 3. Proposed scope of services to be offered based on the information j attached. • 4, Suggosted performance criterla for the City to utilize in evaluating the success of the contract and non-performance guidelines If collections do not equal sixty (604) percent of the delinquent tax base amount, 817483.7100 DFW METRO 817.267.0042 FAX 817.382.4692 • w • agtmdeNo Ager~.J." 5-1--- April 26 1995 X16 ~ ' Page 2 7 MO Proposals will be evaluated based upon the attached criteria and interviews with selected firms. If your firm Is Interested in making a proposal to the City of Denton for 03se services, three (3) copies of the proposal, In sealed envelopes marked on the 64telde RFSP #1789 - Delinquent Tax Collection Service, should be submitted no later than May 16, 1995 at 2;00 p.m. to; City of Denton Purchasing Department 901-B Texas Street Denton, Texas 76201 I Attention; Tom Shaw, Purchasing Agent We look forward to receiving a proposal from your firm for this very important service. Sincerely, Tom D. Shaw, C.P.M. Purchasing Agent 7Oi3.DOC Attachments i . n • ca • THE LA_VY FIRM WILL "MaNo 1qundalleni 111, 1. Receive the delinquent tax rolls. kite __.b_.~ Z oa..3 2. Substitute as attorney of record on all existing suits and intervention; pay all court costs and filing fees. I 3. Provide all research and paperwork necessary to provide taxpayers and Tax Collector with correct or corrected information to update the City files , including forwarding addresses as located. 4. Submit monthly reports of suits filed on accounts and duplicate letters sent to taxpayers. 5. Provide a quarterly report to staff that could be submitted to the City Council for review. Provide monthly reports on pending suits, judgments and foreclosures. 6. File suits on delinquent taxpayers that do not respond in accordance with the directions provided by the City of Donton, 7. Intervene in delinquent tax suits filed by Denton County and Denton Independent School District, if applicable, pursuant to Sec. 33.44, Property Tax Code. 8. Fbrr shall be responsible for filing of delinquent tax claims in bankruptcy proceedings including claims and actions required to be filed with Federal agency's such as FDIC, FSLIC, and RTC; and consult with City of Denton attorney's on such matters. 9. File suits for collection of delinquent taxes pursuant to Secs. 33,41 and 33.42, Property Tax Coda, or file on judicial foreclosures. 10. Follow through on all suits and provide reports to the City of Denton. a. Provide recommendations, for qualified individuals pursuant to Sec. 33.02, Property Tax Codu, that an installment agreement be entered into between City and taxpayer. • 11, Provide legal support and research as needed. a. Provide recommendations to not pursue a case if a case is weak or the likelihood of collections low or unlikely. b b. Provide City of Denton's Assessor/Collector legal advice and written O • opinions upon request. 12. Only collect those groups or individual accounts which the City of Denton detenninos in its discretion are to be collected by firm. O 0 • • The Law Firm Will ~gendeNa.,C]Ilr,- J, Page 2 4go~daltem k71P _b~ s { 13. Provide all supplies and postage necessary to handle billing, 29Oa~ 14, Obta;n the ownership records of all property on which a suit is filed at firm's expense. 15. Provide total and complete delinquent tax collection, including court filing fees and all other costs, pursuant to Secs. 33.48 and 33.07, Property Tax Code, and indemnify and hold the City harmless in any suits or liability that may result from the delinquent tax collection. 16. Propose a method of assuring that the amount of delinquent taxes collected by the Law Firm will be at lease equivalent tL, the amount projected to be collected by in-house staff for the 1995-96 and 1996-97 fiscal year. 17. Propose a method of payment, 18. Be entitled to fees on amounts actually collected while contract is in effect, pursuant to So-. 33.07 of Property Tax Code. 19. Provide information concerning minority involvement. Indicate the ethnic makeup and the sox of your staff, presently and projected, if not presently fully staffed. Also, indicate if you would consider sub-contracting parts of this contract to minority contractors and, I, so, please describe. Also indicate your compliance with EEOC guidelines. 20. Coordinate the filing of all tax suits with the City Attorney and all tax collection efforts with the City of Denton Tax Department. 21. Provide for copies of all tax files to be turned over to the City Attorney when the Contract is terminated, 22. Make recommendations to Tax Department on accounts to be collected (I.e„ mobile homes, aircraft and business personal property) by summary seizure (Tax Warrants) and perform all legal work necessary to reduce those accounts to payment of taxes pursuant to Secs. 33,21, 33.22 and 33.23, Property Tax • Code, 23. Maintain collection rate of sixty (60%) percent of delinquent tax base, with penalty clause initiated on the collection agency if this is not adhered to, 24. Provide concentrated effort toward the collection, within the statute of p limitation period, of delinquent mobile home business personal property • • accounts, nrrooouo • t;w • THE CITY OF DENTON WILL agonOaNa AgontfaltolTl Da te 1, Provide a roll of delinquent accounts to be collected. 2. Provide for updated information (i.e., adjustments, payments, errors, double assessments, or other discrepancies) on delinquent accounts to be forwarded to the law firm. 3. Be able to terminate contract with thirty (30) days' notice. 4. Pay the law firms fifteen (15%) percent of the amount of all delinquent taxes, pursuant to Sec. 33.07, Property Tax Code, penalty and interest actually collected and paid the collector of taxes during the term of this contract. The collector shall pay said funds monthly by check. 5. Notify the law firm of any taxpayer that has filed bankruptcy and the City has been notified of such. 6. The City will allow an additional six (6) months to reduce to judgment all suits filed prior to the last date of the contract. 7. Prepare and mail tax statements at least thirty (30) days [no more than sixty (60) days) prior to delinquency date, giving notice to the delinquent taxpayers of the potential add-on cost of collection, CITY OF DENTON CRITERIA F_QR SELECTING EMM In order for all proposals to be reviewed in a consistent manner In your proposal, please reference the following criteria by Its reference number. 1. An ostablished low firm whose princlpal business is the collection of delinquent taxes, 2. Firm must have an established history of expertise In the delinquent tax collection field and provide a complete list of past and current Texas clients, • 3. Law firm has to show capability to staff an operations sufficient to process up to 25,000 delinquent accounts annually, 4. Firm will have, or will establish, a Denton office by date delinquent accounts are turned over and will provide a 1-800 number, or other toll-free service, to • • A main office if necessary, I ...J.~....•- ...mow-_ M.. • ~ ~.r.~w~.ul4i A:ci:: i.. WM1G:. • O • Gz V a I DENT ON o~0 000 ~ OF D °0°00 000 o Oo 0 0 ~oo°~ oo f ell CITY • COUNCIL, ~ • . AgeRdaIten~, i►afe - r,-~ /~3- la CITY of DENTON, TEXAS MUMICIPAL BUILDING 215 E. WKINNEY DENTON, TEXAS 76201 (817) 566.8200 DFW METRO 434.2629 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Jon Fortune, Chief Finance Officer DATE: June 9, 1995 SUBJECT: HOTEL OCCUPANCY TAX CONTRACTS On May 23, 1995 Council received a presentation and held a discussion regarding the development of current contracts with hotel occupancy tax recipients. At that time a request was made to bring this matter to Council on June 13, 1995 for further discussion. In an effort to facilitate the process of renewing recipient contracts, which expire September 30, 1995, 1 have attached several pieces of information. First, I have attached a memo to the Hotel Occupancy Tax Council Sub-committee dated February 15, 1995 that provides a history of the distribution of hotel occupancy tax funds over the past five years. As you may recall, there were three council members appointed to the sub-committee: Mayor Castleberry, Mayor Pro Tom Brock, and Council Member Perry. • Second, I have attached a memo dated February 22, 1995 to the City Council containing the recommendation made by the Hotel Occupancy Tax Council Sub- committee. In late February, as Council considered the sub-committee's recommendation, a motion was made to amend their recommendation. The third memo attached addresses the amendments made to the sub-committee's • recommendation resulting in the current contracts with each recipient. , ! • Currently, each recipient receives a percentage of hotel occupancy revenue, and the maximum amount received cannot exceed a cap which is equal to their budget. The chart below describes the budget and allocation percentages for each recipient. "Dedicated to Quality S'ervree" • ca • w Allendale S Memo to Mayor and Council Members WIV June 9, 1995 Pape 2 Current 199496 Allocation Tex Rate Current Budget Percentage Allocation Cap Chamber of Commerce $205,200 40,71 2.86 $206,200 GDAC 72,000 14.29 1,00 72,000 North Texas State Fair 68,400 13.57 0.96 68,400 Denton County Historical Museum 60,192 11,94 0.84 80,192 Denton County Historicni Foundation 8,208 1.83 0.11 8,208 'Eligible City Expense 84,600 12.80 0.90 e4,W Reserve 26,000 6.06 0.35 NIA TOTAL $504,00 100,00 7.00 'Contribution to olig~ble city expenses from hotel occupancy funds is made under agreement to use the portion of hotel funds formerly distributed to the GDAC building fund in lieu of the City's General Fund contribution to Cnmpus Theater. (Soo attached memo dated February it), 1996). As Council works to establish new contracts with hotel ocev.pancy recipients there are three questions that need to he addressed. These questions are.: I) Which recipients will receive funding? The question of which recipients to fund was thoroughly considered by the Council sub- eommitce, As noted in the backup material there were several organizations other titan the current five recipients that were considered for funding. Included in (lie sub-committee's analysis was the option to allocate money for Civic Center renovations. In February, the sub-committee received a presentation from Corgan & • Associates regarding two options to make the Civic Center more useable by renovating it. Hie first option proposed reconfiguring existing office space to make conference areas or activity rooms, bringing this space more in line with the function of a Civic Center. If more space was desired, this option rioposed adding ancillary spaces outside the circular wall of [lie primary event space, 'I he minimum cost to bring the Civic Center to a minimum reuse standard that includ-, ADA modifications, fire sprinkler system, electrical • Upgrade, and plumbing upgrade is $558,500. The maximum amount required would • • 1 depend on the variation of options such as adding a kitchen or elevator. • • ~gon~aNo AgendalleLm Memo to Mayor and Council Members Ikrfe-'~1 • r~ June 9, 1995 Page 3 Option two also proposed reconfiguring existing office space to make conference areas or activity rooms. However, this option required taking the existing second floor circuambulatory and cantilevering it further into the circular area, thus providing ceilings for meeting spaces down stairs and a wider walkingtrunning track upstairs. Again, the minimum cost to bring the Civic Center to a minimum reuse standard that includes ADA modifications, fire sprinkler system, electrical upgrade, and plumbing upgrade is $558,500. The maximum amount required for this option would also depend on variables such as adding a kitchen or elevator, In the 1994-95 budget, Council approved using approximately $124,000 from the hotel tax reserve to place a new roof on the Civic Center. During their deliberations the Council sub-committee considered placing ally excess hotel occupancy funds exceeding allocation caps into a reserve for further ClAc Center Improvements. The current balance of the hotel occupancy tax reserve fund is approximately $8,000. 2) How much funding will each recipient receive? The total 1995-96 hotel occupancy budget is projected to be $546,000, which is based on an estimated five (5%) percent increase over the prior year actual amount of $520,000. Assuming that Council continued to fund the current recipients using the existing allocation percentages and caps, the chart below indicates Life amount of money each organization would receive in 1995-96. Current CWrsM i 1884.96 Allocation 1895.99 Budget Percentage Budget Increase Chamber of Commerce $205,200 40,71 0222,277 017,077 OnAC 72,000 14.28 78,023 8,023 North Taxes State Fair 68,400 13.57 74,092 6,882 Denton County Historical Museum 60,192 11.94 66,192 61000 J • Denton County Historical Foundation 81208 1.83 8,900 692 -Eligible City Expense 84,600 12.80 e4,600 0 Reserve 26,600 6.08 33,018 7,616 TOTAL 8604,00 100.00 1646,00 07,516 • • • 'Contribution to eligible city expenses from hotel occupancy funds In made under agreement to use the portion of hotel funds formerly distributed to the OOAC building fund In lieu of the City's OeMrel Fund contribution to Campus Theater. (See attached memo dated February 16, 1996). Of course the allocation percentages could change, depending on direction from Council, which affects the funding scenario, I i • a • AyWaNo, Agaodali4m Memo to Mayor and Council Members iJtite _6 4~ June 9, 1995 17 Page 4 3) How long of a contract term should be established? Current recipient contract terms are six months ending September 30, 1995. The Council sub-committee recommended shortening the contract terms from four to two years beginning October 1, 1995, A final piece of information attached is a memo from David Pete from Deloitte and Touche, the City's external auditor, addressing the necessity to place hotel occupancy revenue Into a budgeted fund. I hope this Information is helpful, If I may be of any assistance please advise. Thank you, IF: if AFFWE77 Anachmerw i • i NoMM. Aik • t~~ • Agenda rot 2m- tog [Idle , 5If CITY of DENTON, TEXAS MUNICIPAL BUIL DING #215 E. MCKINNEY r DEN TON, TEXAS 76201 (8171566.8200 r DFW METRO 434.2529 MEMORANDUM TO: The Honorable Mayor Bob Castleberry Mayor Pro Tom Eullne Brock Council Member Harold Perry Mike Bucek, Acting City Attorney Harlan Jefferson, Director of Fiscal Oporations Susan Croff, Internal Auditor FROM: Jon Fortune, Chief Finance Officer DATE: February 15, 1995 \1 SUBJECT: HI;;TORY OF HOTEL OCCUPANCY TAX DISTRIBUTION In 1990-91 the 7°h hotel occupancy lax was distributed to the following recipients by the corresponding percentage. 3.0 % Convention and Visitors Bureau 1.0% GDAC (operatlons) 1.0% GDAC !building fund) { 0.8896 Oenlon County Historical Museum 0.12°% Venton County Historical Foundation 1.Q % North Texas State Fair Association TO % Prior to 1990.91, 2% was distribuled to the Cultural Confederation and then distributed to the • Foundation, the MUSeurn, and the Fair. For budget year 1990.91 the decision was made to contract with encFi of those recipients and pay them directly rather then paying the Confederation, During the 1991-92 budget doliberatirns, a determination was made that paying 1.0% to the GDAC building fund was nn inappropriato use of hotel occupancy tax revenue. At that time, GDAC planned to use that funding for expenses related to the Campus Theater, The City committed other General Fund revenue for the Campus Thestor project and Identified an equal ' Q amount of City fended endeavors that rnet the criteria for the use o! hotel occupancy tax revenue. • • Payments to the GDAC building fund were budgeted to stop midyear In March, "Dedicated to Quality Scnire" • O w a • AptxldaNo a ' Agandait pMemo to Hotel Occupancy Tax Subcommittee Date ,_,___6 L9 Distribution History 7 February 15, 1996 Page 2 1992 (the date of the contract renewed). Ilie remaining allotment of $26,OOQ year of 1 % hotel occupancy tax revenue) was used for qualified city expenses previously funded with general revenues, For future years, If the City could identify expenditures that qualified as legitimate uses of hotel occupancy tax revenue, then the entire 1 % could be used for those purposes, if not, then any unusad balance would be retained In a hotel occupancy tax reserve. In 1992-93 and 1993-94 , there was still only $26,000 dollars Identified as qualified expenditures. The balance of the 1.0% (previously allotted to the GDAC building fund) was distributed to the Hotel Occupancy Tax Reserve. In 1992.93 the percent of the hotel occupancy tax revenue distributed to the Convention and Visitors Bureau, the Foundation and Museum, and the North Texas State Fair began to decrease from 100% to 96% bated or their respective contracts. The result was that the arnount distributed to the hotel reserve increased by the difference, For example, prior to 1992, the Convention and Visitor Bureau received 3,0%, since 1992 they received only 2.86% ( 0,96% ' 3 cents d 2.85 conts). The total amount being distributed to city qualified expenses and hotel/motel reserve for each year from 1992 through 1996 was 1.26% with the city expense portion limited to 1,0%. In 1994.96 City qualified expenses are budgeted at $64,600 which Is 0,9436% of the original 1.0% limit due to the arrangement with GDAC mentioned above. The remaining portion Is budgeted to go to the hotelknotei reserve (0.0664%). By adding the 0.0564% to the Increase in hotel/motel reserve amount of 0,25% associated with the reduction In percentages given to the Convention and Visitors Bureau, the Foundation and Museum, and the North Texas State Fair the total percent going to the hotel/motel reserve In 1996 is 0.3064% ( 0,0684 + 0,25 a 0,3064%). The actual percentages reported In the 1994.96 budget document were as follows; x.850 % Convention end Visitors Bureau (contractually reduced from 100% to 95% of 36 1.000% GDAC (operations) 0.836 % Denton County Historical Museum (contractually reduced from 100% to 95% of .880) 0. 1 14 % Denton County Historical Foundation (contractually reduced from 100% to 95% of. 120) % North Texas Stare Fair Association (contraclually reduced from 10096 to 95% of 10) 5.75 % 0.9436% City Qualihod Expenses (max 1.0% formerly given to GDAC building fund) 0.3064% HoteWoeel Reserve 1.25 % 7.0 % TOTAL 0 • • ApMaNo. ~ Agefldak Memo to Hotel Occupancy Tax Subcommittee Date • Distribution History Februsry 15, 1995 7 o9 ~ Page 3 To avoid any confusion in the future, I plan to note In the budget the above scenario so that it is clear to the reader that the City's qualified expenses of 1,0% represents the former 1.0% given to tho GDAC building fund. I hope that this explanation may prevent any confusion In the future regarding the distribution of the hotel occupancy tax. /dr AFF000FI Ii i ~ rYae- • • i DTAD pAefrdAlfeln~ MY of MINIM,, TEXAS ~ u 6IUN10PAt-8UILDING ~ 215 E. MCKINNEY & DENTON, TEXAS 76201 (8 17) 5668200 * DFW METRO 434.2529 MEMORANDUM TO: Honorably Mayor and Members of the City Council FROM: Kathy DUBose, Executive Director of Finance'41 DA'fE: February 22, 1995 SUBJECT: HOTEL OCCUPANCY COUNCIL SUBCOMMITTEE RECOMMENDATION Tire City's contract with current recipients of hotel occupancy funds will expire March 31, 1995. As you are aware a City Councir sub-cornmittae consisting of Mayor Castleberry, Mayor Pro Tem Brock, and Council Membor Perry was created to study hotel occupancy tax recipients, and make a recornntendation to the Council on renewing reciplent contracts. For the pest several months, the sub-committee has held a series of meetings to Interview each of the current recipients on their use of hotel occupancy funds. The sub-committee sought to determine how each recipient complied with their contract, and how hotel occupancy funds were used to promote and encourage tourism. In addltlon to interviewing current rocipionts, the sub-commiltea interviewed threr additional organizations seeking funding. Those organizations were the Festival Foundation, the Denton Main Street Association, and Iho Donlon Historical Landmark Commission, As part of the subcommittee's analysis, a survey of fourteen North Texas cities was conducted to determine if other cities: • • give money to county agencies? • have caps on the length of the contract? • have allocation limits? The rosults of the survey were complied and distributed to the sub-committeo for review. • , A • 1 "Urdirored rn jJuulilr Srnrcr" r • O • 0 • 02 ~gentlalvo_ S' Memo to Mayor and Council Members AAundall9 ` HotellMolof SUbCemrnlltee Fleconiniondation iYIIB - S February 24, 1995 1 Page 2 U To conclude their analysis, the sub comrnittoo mot on February 14, 1995 to hear a presentation from (',organ & Associates regarding proposed improvements to the Civic Center, and to hear a presentation from Susan Croff, Internal Auditor, on the findings of her audit of each recipient. Any detailed information used in the analysis by the sub-committee is available upon request, After detailed :analysis on the uses of the hotel occupancy tax, the City Council sub- commit teedeveloped several recommendations, There are two allachmontsto help summarize the following rocornmondations. Allachmont A is a hotel oocupancy tax summary Indicating recipient budgets, ilia proposed nercentaga they would receive of hotel tax revenue, and the proposed funding caps to be placed on each recipient. Attachment B is a summary of specific changes to the contracts brtwoon the City and each roripient. Highlights of the sub- committee's recommendatino are listed below. A) The sub-committee recommends the following organizations receive hotel occupancy tax funding: Chamber of Commerce-Convention and Tourism Bureau Greater Denson Arts Council North Texas State Fair Association Denton County Historical Museum Donlon County Historical Foundation These organizations are the, same organizations currently receiving hotel occupancy tax, except Science Land, which did not request any future funding, BI Cronte a crap that limits the maximum amount Of hotel occupancy tax distributed to each recipient. The cap is calculated by taking a three year average of the actual hotel occupancy funds distributed to the recipients minus approximately one percent. However, the cap for the Denton County Historiral Foundation is calculated by taking one-half of the throe year average. Each recipient will receive a percentage of hotel occupancy money, which is based on the percent of each cap to the 1994-95 hotel • occupancy budget, or the actual cap itself, whichever is less. The established percentage will remain valid for the duration of the contract. Any hotel tax receipts in excess of the caps will be reserved by the City for future uses that qualify by State law as legitimate uses of hotel occupancy tax. According to State law, the City can use up to seventy- five percent 1750,0l of hotel occupancy tax receipts to fund Civic Center ' ® improvements, See altachntont A to see proposed percentages end caps. • 0 i • 0 • ra Agem No. Apendalt Memo t^ Mayor slid Council Members Date.__ S Hotel/Motel Subcommittee Recommendation 1401 /7 February 24, 1995 Page 3 Cl The duration of the contract should be two end one-half years (April 1, 1995 to September 30, 19971. In the perlod from April 1, 1995 to September 30, 1995, a one-hall year period, the cap will be one-half the cap for an entire year. For example, the yearly cap for the North Texas State Fair Association is proposed to be 864,000, and the cap for a six month period is proposed to be $32,000. For each of the two remaining years of the contract the cap will remain at one hundred percent 1100%). In addition, the subcommittee proposes changing the contract period to coincide with the City's fiscal year. 0) The City should not disburse any funds to a recipient until that recipient has first provided a .tuartady report rot the period of payment. These are the recommendations of the City Comicil sub-committee. Please review both attachments A and B for more specific Information. Also attached Is a copy of each proposed contract. Approval of recipient contracts is scheduled for March 21, 1995. If I can provide you with any further Information please advise. Thank you. JP. e~ AIIMMwnU Arr00022 . I _ y .rir ,r ~ 1 L~~51 t I f~ ti i. 11 'l l S . )„r. r @~~frta 111;`~vJArt,2, {SJ}~~ • I Q • • ,I Attachment A .i , HOTEL OCCUPANCY TAX SUMMARY Recommended 1994-95 1994-95 1994-95 'Three Percent Actual Percent of Tax Rate Year "Maximum of Tax Tax Rate Budget Tax Revenue Allocation Average Cap Revenue Allocation Chamber of Commerce 205,200 40.71% 2.85% 193,294 192,040 38.10% 2.671'o GDAC (operations) 72,000 14.29% 1.00% 67,964 67,300 13.35% 0.93% North Texas State Fair Association 68,400 13.57% 0.95% 64,564 64,000 12.70% 0.89% Denton County Historical Museum 60,192 11.94% 0.84% 56,694 56,200 11,15% 0.78%' 'Denton County Historical Foundation 8,208 1.63% 0111% 7,731 3,500 0.69% 0.05% 414,000 82.14% 5,75%a 390,247 383,000 75.9995' 5.32% Civic Center (operations) 64,500 12.80% 090% 64,300 12.8017o a 090% s Reserve 251500 _ 5.06% 0.35% aa d 504,000 100.00% 7.00% 447,500 68.7 ® 9% 6.22% ' Three ~ ea r aenge }oyura 1991 -94. TT,e maUmum up Is Wculated by taking the three year a,etage minos apprtxdmatey one percent. The Denton Cotm ly Historical Foundation metlmum esp wits cakulated by u king apprmrlmato ly one lull of the three year average. The r*mr a Is comprised of the amamt of howl oaupaay tae recelted tfut eaeeeda all reciplent caps. ® C:1173 R24JAK9SS UM3.WK1 M4195 11:38:59 AM • O c tj J I • • • CONTRACT CHANGES Attachment B - Page 1 TERM OF CONTRACT f L7TTho! of the contract has been reduced This gives the CITY more flexibility in obligating the use of 11.2 112 years to 2 I!2 years. the hotel tax funds. (b) 1 1 HOTEL TAX FUND PAYMENTS I I Eliminated reference to „monl~ly Pliminates possible payment of hotel tax collections to I-V E navments. recipints on a monthly basis. Pa, nv lent structure_ changed to a fLud Fixed m7hhot were set based on the information presented in 1 1.2 amount or percentage of tax revenue, AttachmeThe percentage is used to adjust for possible (b) and which evcrisless. decrease ieltax reven ues, V 5.1 I REPORTING Quarterly Lenrts area reui ement prior to The requirement of the quarterly performance and financial 11.3 • the release of hotel tax payments. reports prior to payment ensures that the CITY will receive (b) ' the reports in a timely manner. 4 t erly reports were defined in more Quarterly reports were specifically defined as a performance 1111 314 detail. report and a financial report. The reports are to be presented in the format requested by the City Manager, e sa ® Budgets presented to Council are required The segregation of proposed hotel. tax fund expenditures 1113.1 n O to segregate proposed expenditures of allows the CITY to review proposed expenditures for o hotel tae funds. compliance. It also allows quarterly monitoring of the 'ctual { ti „Q expenditures to the approved budget. 1 • 0 • c~ • • Failure to submit n financ+~I rP"" which Quarterly reporting is required by State legislation. This V 5.2 cumplies with the contract is cause for stresses the importance of the submission. Additionally, the termination of the contract. reports allow the CITY to monitor the proper expenditure of (b) (iv) hole! lax funds, ! USES OF HOTEL TAX FUNDS The limit tion_ con the utir ot'hotel tax Each recipient's contract will now include all categories 112.1 funds by each recipient has been adjusted allowed by the State that are applicable to the recipient's use (a) - (d) to include all State allowed expenditure of funds as proposed in the annual budget. categories as deemed necessary based on the recipient's budget. Hotel tax funds used for adntini~ty Expenditures of hotel tax funds for administrative costs have 112.2 ; costs have been limited to comply with the been limited by 1993 State legislation (See 351.101 (f)) to the 1993 State legislation. building and maintaining of a convention center and promotion of tourism, ADDITIONAL REQUIRMENTS AND UPDATES 3 i An insurance rcaL iretl= has been added. This limits the C[TY's general, automobile and worker's IV 4.2 • compensation liability. A non-obligation clause was added. This ensures that funds used for recipient payments are 1 L3 limited to those collected from hotel occupancy taxes, (e) i, A clause limiting_fiture commitments by This limits the C1TY's commitment of funding to the current 11.3 :i the CITY of hotel tax funding has been contract period. b added. (d)S • ~ I Attachment B - Page 2 e 40 lf~ ti • e • 0 4ionda No ~ -0 , IqO / / LZ cirY of DENTON, TEXAS MUNIClPAL OVILDING, 215 E. MCKINNEYa DENTON, TEXAS 76201 (8 f 7) 566.8200 r DrW ME TAO 434.2529 MEMORANDUM TO: Honorable Mayor and Mombars of the City Council FROM: Jon Fortune, Chief Finance Officer DATE: May 19, 1995 SUBJECT: REVIEW OF PROCESS TO DEVELOP CONTRACTS WITH HOTEL OCCUPANCY TAX RECIPIENTS Pursuant to Texas Tax Code, municipalities may impose a seven percent tax on hotel occupants to be used to promote tourism and the convention and hotel Industry. To accomplish this goal, the City contracts with various organizations in the community that promoto tourism and tho convention and holol industry to receive a percentage of hotel occupancy tax revenue. Currently the City distributes hotel occupancy tax revenue to the following recipients; 1 - Denton Charnber of Commerce - Convention and Tourism Bureau 2 - Greater Denton Arts Council 3 - Denton County Historical Foundation 4 - Denton County Historical Museum 5 - North Texas State Felt Association in addition, the City retains a small portion of this revenue to fund eligible expenses, which are used to reimburso the General Fund for Campus Theater expenses. Each of the obovo recipients Is undor n six month contract which is valid April 1, 1995 through • September 30, 1995. necontly, the procoss to develop current contracts with each of the above rocipionts was completed. The process began In September of 1994 whon the City Council appointed a Council sub- committee consisting of Mayor Castleberry, Mayor Pro Tom Bruck, and Council Member Pony to review the distribution of hotel occupancy tax revenue and make a ® rocommondation to Council regarding the uses of the funds. At the time the committee o was established, the contracts with recipients were to expir: March 31, 1996, which provided approximately six months to conduct a thorough examination. To begin , the committee asked staff to conduct a survey on the various uses and allocation of the tax in other cities, while the commiitoo began an extensive review of State Statute and City Code relating to the administration of the tax. i + "Urdirurrrlln Qirr+Iip• Srnirr" • w • AprrdaNo .95-j_ I Agoodallt?m s Memo to Mayor and Council Mombors We May 19, 1995 1417 Page 2 To confirm that ilia recipients of tax revenue were complying with ilia legal uses of the funds, the committee naked Ilia City's Ihtnrnal Auditor to conduct an audit of each rociplent, and asked recipients to complain a questionnaire seeking to determine how oach organization uses hotel occupancy tax revenue to encourage and promote tourism and the convention and hotel industry, " conclude each audit, recipients worn asked to appear before the commitiea to make a presentation regarding their uses of the tax. During this period several other organizations not receiving any funding from hotel occupancy lax funds approached the committee seeking funding. These organizations (Denton Historic Landmark Commission, Denton Main Street Association, and the Denton Festival Foundation) also were asked to complete the questionnaire arid appear before the committee. In February, the sub-commilieo received a presentation from Cargan & Associates regarding proposed improvements to the City's Civic Ci rter, The sub-committee considered tho use of a portion of hotel occupancy funds o renovate or expand the Civic Center. According to Stato law, the City can use ur to seventy-five (Ili%) of hotel occupancy tax receipts to fund Civic Center improve vents. The final phase of the sub-commi(too's review was to rxemine various funding scenarios and develop n recommendation to City Count Once again, the sub- committee recommended ronewing contracts with the pre ,d ous recipients. However, modifications ware proposed to o +ch contract. Several of the more major proposed changes Included changing the terra of the contract from four and ono list( to two aril one half years, making quarterly reports mandatory prior to distribution of funds, and establishing proof of insurance requirement to lesson the City's liability, Pius, the sub-committee proposed establishing a funding cap that limited tho nnnximum amount of hotel occupancy tax distributed to oach reciploni. Undur post contracts, any Increase In hotel occupancy tax revenue was disiributod to oach recipient, which required a budget amendment. The City Attorney advised the sub-committee that the funding cap would prevent the need for a budget nmondrnont, which is only possible to meet a grave public necessity resulting from an unforeseen circumstance at the tinne the budget was adopted. The proposed cap was calculated by taking a three year average of the actual hotel occupancy funds distributed to the recipients minus approximately one percent, Howovor, the cap for the Denton County Historical Foundation was calculated by taking approximately one-linlf the three year average. Any hotel tax receipts In excess of the caps would be placed in a reserve for use to complete Civic Center renovations, • • 0 • 0 • ~ a • Ap*No AgWalt Memo to Mayor and Council Members Date May 19, 1995 17 Page 3 The sub-committee completed their study and presented the above proposal to Council in mid February. During the discussion some concerns were expressed regarding the proposed funding. A motion was made to modify the committee's recommendation by changing the funding cap from a percentage of a three year average to the actual 1994.95 budgeted amount, and change the contract term from two and one half years to six months. The rnotlon to modify the contract term to six months was made to enable Council tho opportunity to revisit funding scenarios and provide a more long term contract solution prior to September. The above has outlined the history toward development of current recipient contracts. As mentioned above, each of those contracts expire September 30, 1996. Recipients are scheduled to present their budgets to Council in late July end early August, and wilt require further direction regarding anticipated funding prior to their budget presentation. I hope this information is helpful. If you have any questions please advise. Thank you, JNP Ar roor3a I 9 f • m • AQWOO / N1f~ & Agendait 2-- N1f LLP O Suite IWO Telephone, 121 41 777-7000 Texas Commerce Tower 2200 Ross Avenue Dallas, Texas 76201.8778 June 7, 1995 Ms. Kathy DuBosc Executive Dimclor of Finance City of Denton 215 E, McKinney Denton, Tcxas 76201 Dear Kathy; We are pleased to respond to your inquiry regarding the necessily to adopt an annual operating budget for a special revenue fund which accounts for hotel/motel tax revenues and related expenditures. TI , current practice of the City of Donlon ("City") is to adopt an annual budget for its special revenue funds: if the City did not prepare a budget for the Hotel/Motel Tax Special Revenue Fund, such procedure would he inconsistent with current policy: In the public sector, budgets are an essential element of the financial planning, control and evaluation processes. In practice governments generally require the adoption of budgets for i special revenue funds that are not created to record grant agreement activity, The adoption of formal operating budgets support and demonstrate the oversight and fiduciary responsibility of the governing entity. It is generally considered a prudent operating practice to adopt and report budget revenues and expenditures considered to be of a public funds nature such as taxes. II is our understanding that hotel/motel tax revenues are sent to various organizations with which the City has contracts, and the City must approve their budgets. Therefore, it would appear appropriate to budget the I lotel/h,lotel Tax Special Revenue Fund as an additional control over payments to those organizations. If you have further questions, please feel free to call me at (214) 777.7488. • Sincerely, &VVd-, i David B. Pate • Manager , Dll~ilhTldM TIIIMIbII IltbrMtlMll • • , r, i' .c 't it l~ti susp ~ ~ ~i: l1s VN~~s uvi~ tea ~lUt~' • s .j 1 i 7,r I DENTON ~ OZz oo oppQODO 00 4, Op -k ~ ~ OHO DOS oD n° ~ x o o p O O OOO r ~ OHO OOp~ a rv z ~ ~p0~ °aaQa o oa~° M a CITY COUNCIL UNCIL ~ Q. • • . gBiltldllAftlY-.~~~~_. 01 G Ay - 94 CITY of DeNTON, TEXAS MUNICIPAL BUILDING # DENTON, TEXAS 76201 • TELEPHONE(817) 566.8307 Office ollhe City Manager MEMORANDUM TOr Mayor and Members of the City Council FROMr Lloyc . Harrell, City Manager DATEr June 13, 1995 SUBJECT- 1986 Bond Issue History In response to the City Council's request, please find attached background information on the history of the 1986 Bond Issue, The information included in the report outlines the formation of the Blue Ribbon CIP Citizen Advisory Committee, Election Activities, materials used to educate the citizens on the proposed issues, and the bond election time table. Please let me know if I can provide additional information. RESPE ULLY S B ITTED: L1 yd V. Harrell City Manager rrepared By; • Veronica S. Rolon Administrattve Assistant rr "!)edirared rep Oualiti Scrvicr" O w~ • kgorrtfaNo - ONo Q~ 4pondaltotr~, tog cirr of CENroN, TEXAS MUNICIPAL SUILOIN0 / DEN70N, rEXAS 78201 / TELEPHONE (817) 588.8307 - Orrice or the City WnAgor TO: Lloyd V. Harrell, City Manager FROM., Catherine E. Tuck, Administrative Assistant DATE: February 10, 1993 SUHJECT: 1986 Bond Issue History In anticipation of the Capital Improvement Program, city staff had been preparing needs for a bond issue for some time before the 1986 bond issue went to the voters. Staff had identified needy, and had a list of potential projects waiting for funding. In 1983, the voters had approved a $10 million street band election to build approximately 14 1/2 miles of street an! repair an additional 20 miles of street. However, this did not most alp of the street needs nor did it address any other city needs. Blue Ribbon CIP ritisen Advisory Codittes In July 1986, the City Council passed a resolution creating a special citizen advisory committee to provide recommendations on implementing the City'd five year capital improvement plan as proposed by the Planning and zoning Commission. A committee of fifty-one citizens was appointed in September with Hugh Ayer as the leader of the group which came to be known as the Blue Ribbon Citizens CIP Committee. proiBop feleation • Five sub-committees were formed to study the five separate parts of the CIP. The sub-committees were as follows and were chaired by the following persons: Streets/Traffic Jack Miller Drainage Bill Claiborne Library/Law Enforcement/Court Joe Holland b Athletic Fields/Neighborhood and Senior Citizens Center Kathy Orr • O Animal Control Center/Fire Station Bob Gorton The sub-committees began with the City's five-year Capital Improvement Plan. During three weoks of intensive study, each sub- committee held many meetings, !onducted fact gathering J l • 0 • GIN 0 31 consultations, and made numerous field trips. The five s(lb- committees met with citizens and city staff to determine the needs rll in each of these areas. Final reports were drafted by each sub- 41 committee in early October. The reports were pared down slightly and submitted to the full Blue Ribbon Committee on October 17. A report of the proposed bond issue from the Blue Ribbon Committee H was presented to the city council on October 21, 1986. The proceso that the committee used was explained as well as how the projects were narrowed down and placed into each year of the five-year program. Additionally, the Blue Ribbon Committee suggested that the a citizen committee be formed to ensure that the bonds are d spent according to the use approved by the voters. The bond issue } was also predicated on a no-tax increase promise to the voters. The City Council called a public hearing for October 28 on the CIP + proposal. on November 4, the City Council passed a resolution callinj a bond election on December 19. ' Election Activities Beginning in October, a series of articles were submitted to the Denton Record-Chronicle each week explaining different aspects of the citizen committee, CIP process, and bond proposals. The City Council, Blue Ribbon CIP members, and city staff contributed to these articles. i r, The same Blue Ribbon CIP Committee became the election committee and worked with volunteers on a publicity campaign. Blue Ribbon . Committee members headed different task groups including a speaker's i_ireau, fundraising, special interest group representatives, media representative, public relations, letters from Council Members, and open houses. A list of the J; responsibilities of each of these task groups is attached. is A fact sheet and a slide show were prepared. A speaker's bureau was organized and citizens spoke to service groups and a host of ' other community and special interest groups. Each special interest group was also assigned a citizen to meet with the group and ensure that information was provided. Special interest groups were subdivided into athletic groups, senior citizens and retirement O centers, Humane Society, Friends of the Library, Domino Club, ministers, Benefit League, and drainage homeowners. The special interest task group made sure that leaders of the interest groups were informed, coordinated "get out the vote" drives, and sent a post card campaign. } Another group of citizens worked on fundraising efforts. This group finalized a budget and raised funds to accomplish the tasks ' O O outlined in the budget. The media representative coordinated media coverage and recruited individuals to write letters to the editor. Media representatives were briefed on the bond proposal and the publicity campaign. A press conference was hold on Novembet 17 explaining the availability of speakers, announcing the open 5 c~ 0 s • 40" 4U ~OfMaNn_.~ A~ntlairm~ - x ~~~~iinlalto~ti 3 oat$ L4L f houses, and recruiting volunteers. The Public Relations yroup developed campaign materials. City Council members also launched a letter writing campaign to encourage individuals to vote yea for the bond proposal. The Council wrote personal letters to citizens from the list of voters in the last election. Typing was coordinated for this effort. The open house committee ensured publicity and coordination of two open houses at each of the facilities targeted for expansion: the Library, Police Station, and Animal Control center. The bond election was held on Saturday, December 13. Approximately 2,100 citizens voted. The ballot had seven propositions and each one passed. i Proposition: Karaint Streets/Traffic 4:1 Drainage 4:1 Anima). Control Center 2:1 Fire Station 4:1 Athletic Fields/Neighborhood and Senior Centers 2:1 Library 2:1 Law Enforcement/Court 4:1 Dr. Ayer felt that the success of the 1986 bond election was the h broad offering of propositions. There were items on the election tnat were important and beneficial to most every citizen in Denton. Additionally, the Blue Ribbon Committee concentrated a large part of its efforts on selling the proposals to specific interest groups. That helped ensure that citizens would be out to vote for at least the specific proposition of interest to them and would j hopefully vote on all the other issues as well. Dr. Ayer also felt strongly that the idea of a "watchdog" citizen committee gave everyone confidence that the bonds would be 'spent the way they were outlined in the proposals. The voters must be able to count on the city to spend the funds for the projects approved by the citizens. 0 This is a s:mmary of activities coordinated to ensure the passage )f the 1986 bond election. Attached please find copieu of the resolutions appointing the Blue Ribbon CIP Committee, the bond proposals, questions and answers about the bond election, task force responsibilities, election activities, and a timeline of activities. Please advise if I can provide additional information. O r, ~ c aC C- Catherine E. Tuck Administrative Assistant • ca • ,~w to R E S 0 L U T I N WHERf:AS, in accordance with the City Charter of the City of Denton, Texas, the Planning and Zoning Commission has submitted a 11st of recoomended capital improvements to be undertaken in the next five years; and, WHEREAS, implementati)n of the capital Improvements plan is an essential element of the goal of maintaining the quality of life of the community by providing for the necessary Infrastructure, improvements and services to adequately serve the community; and, WHEREAS, the City Council has determined that it would be advisable to create a Special Citizens Advisory Committee to provide recommendations on the manner of implementing the capital improvements plan; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECT10~1 1 . That t Special Citizens Advisory Committee shall be appointed to make recommendations to the City Council on the manner of implementing the City's five-year capital Improvements plan. SECTION 11, That the Special Citizens Advisory Committee shall be composed of such persons of the community as specified by the Council and shall perform Its functions in accordance with the intent of this resolution, as directed by the Council. SECTION III. That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the 5' day of July, 1986 C YF DENT OF, TEXAS I ATTEST: • ,CITY SECRETARY i CITY OF DENTON, TEXAS , l APPROVED AS TO LEGAL FORM: JOE D. MORRIS, ySSISTANT CITY ATTORNEY CITY OF DENTON, TEXAS B8 : ^ w • agandaNa. q5-0?/ e vd AOOfll181~911 Y~ r~ '~1~ 'lln=.Q3 V. R SB`o T- a"Js` d5 ~3 SECrlON I, In accordance with the Resolution of the City Council adopted on the 15th day of July, 1986, the following individuals are hereby appointed to serve as members of the special citizens Advisory Commltt- n Capital :mproeements: Karen Abernathy Elinor Hughes Hugh Ayer Dave Krause Geneva Berg Jo Luker Homer Bly Darla McDade Bill Brady Jack Miller Derrell Bulls Allle Miller Lucy Campbell Ralph Morrison Mike Campbell 71ovls Morrissin, J~. Bill Claiborne Bettye Myers Jake Craven Kathy Orr Bob Crouch Lisa Patterson Bill Crouch F,.ed Patterson Frank Davila William P. Phillips Roberta Donsbach Marcia Reed, Jr. George Edwards Larry Reynolds John Enlow Richar.. Salazar Hazel Frederick Joe Short Robbie Gober Churk Smith Bob Gorton Sue Smith Helen Halley Don Smith Tom Harpool Benny Snider John Harris Donna Trammell Lloyd Hindman Ed Wulsk! Joe Holland Donzid Wright Ann Houston A. E, Wyatt f John Hughes SECTION 11. That it shall be the charge of said Committee to maiLa recos• mendations to the City Council on the manner of iaplementing the City's five-ye.; capital improvements plan. SECTION III, J That this resolution shall become effective lamedlatply upon I its passage and approval. PASSED AND APPROVED this the 2nd day of September, 1986. f v RAT 50VEFHEN3, • da CITY F DENTON, TEXAS ATTEST: ~ • • • r C Y ~F ON, TEXAS APPROVED AS TO LEGAL POAM: LdBRA ADAM1 PRAYOVITCH, CITY ATTORNEY CITY OF DENTON, TEXAS I'LL • I G> • sky PHOTOCOPY 'r H0.___ A60r)tl3ltGrR ) _ j Drcombor 13, 1N6 (13 dlcihmbra do 16AQ) 7 OQ ) city of Donlon Bond Elict{on 0 Mkidrd do Donlon Eloccirn Pw Wow) SAMPLE BALLOT (BQIETA MUESTR UESTR1y Plus M '7I" In IAa "two bnWo IM eieW*M MdWlr4 IM way you alb 10 vol. NAIg1Al w ma "X" N ludo M ldo do l ftm4 " W4 %i to Iwom em qua cWWv ualad I. volar.) PIIOPOltr10M 1W, 1 RMIOPIItiU N0.4) rOnNrAWn/p I rye wwuat or a. M NY a sum" Do som nNIgVWI 10M7R uur co r(rile~l ca "mm" 1 A A"m Mlr GIUr11N - ' rWMf10N 10. 4 tX N0.11 rW M ro mrl lA 1 r j AalAa1lr aM MMM~rI l . . ~ ~ . j'',r, I we AoArl/t rraounMl.. bond i7m FOtfqW'110N No I FMAP ltf- ft ►pllAlA1g11A' 'M M ~yOpI~~M1IfM1011 AbA/Nt~~►N {MM~Onll ~ 011MIIOAIfY.M1 ~ ai' roll M IAre map" I No. y va"i IN ft is 9I M/AIII . ~ r MAa111 o><cOrlreM , IIIp~0~111pN 1fD. ~ fA N0. y . run h r~loa IA . ~I~~n~ii~1 f1 aI , AaAay/ A mbnllN , ~ . 1'110ftlM?IQN Mb~ i ~~Q1'111r• N0. q r n:n N /Ab0111w r , I OIMMM~~y~aMN~ • '10~t ~ °MAdM - , /1rI111q a1=Mw. CMMrlllii~ i O . PHOTOCOPY 1 .1 PROPOST MN No. T STwe ~gnndalleu~ ..!Fru,~1f , ~ f` ;FT3►TRANS►ORTATlONJTRAfFiC CONTROL lertwaMaarlrw^ " r, as Fla ~gaw~1n. 1 /o.wl ` ~ rTiw wr.nar.y 1 soar TOTAL DC7~ ICI u~llale` qpsv~~ft*** ~w.. IMMool 06 PROPOSMON NO, a ' "mr.aw ld&M ANIMAL CONTROL CDOM WANWNI Ew ftl E"wu% Q.~ wi\W Comm co" 4pw4M r a1 MME Wom raves L I h.171,E0 - }w no 5 hiMJE+ha'7Mli~.w~4awwE ~ FM plopOsm" I M'4 r~"E lrw SRS NANO MAR" iNN Y~I arawrrr,,, rows rb awom \ ~ ~y 44 raft rr „ ~ try r 7A1 (a~n/y~► Y i oah `+d Q r""_~Mi r tY Aawa1 .~!w~i~ K y4 i~ ~ \ oo r .l, $w W 10 WI. ~w Klti3lMMjo~. dµ " c- E imp" MMM~rfMM11~1MMMM yl . 1~ r' ~►a* 1 R r 1r'1RlM aa4aw 'J1i►t~' ~M., '.Y \.1 ~d'' ~e1.,Y'~ k ~ yjy wnrw 6"p ~h1 1 hwllaalE ,~~'}a ' 1 ~ ~A yY'~~ ♦k+ Fr I ~ fYrl'Yw~~p;`N~ 00 hm h WrwMWr•rywlRYl 7i9'~~~~~~' t1~~~~ ` ~ ~ ~ cl r . e a s 1 ~ n PI1O'I'O('OPY 6491 51' W@ A A;AE &A10 ar ~ o N ~ mot C% C N .n Nm 215 E McKinney HULK RATE Denton, Texas 76201 U S Postaye PAID Owlton eras Permil No 464 VOTE Dec. 13 Civic Center, 321 E. McKinney ~nA 'v w: 1 fA~ ! M1YI 59.1{ T1 Hd 11 'AMI f 1J"+Sf fl"YCf ,c°,ref FBPUrI 46no)U1 topuort wdS-weR 6 »Q-trZ AoN x11,1 Ef ODUTA7A 9 M pia Bulpprie Iedl,)lunyV C. u~larf 8u110ll aejuesgd - - - - - - - - - - - - - v ~ Gl r TO THE CONCERNED CITIZENS OF DENTON: WIN IM 211 ON" "MN be owl IN at eK01 why we WNINMiIWWI$" 9"" naededy Ills December 13. 19M pond election for the pro Nu IM 71 fmllllun"NCtit III l YM a 11" VAN Noll Ind O portion Yl 11,116 x16 Pia M14 Iwo rniation t6ntot in Ihl.nuPVI*I l n _j popped live Pow c►pIltsl tinAl(WBlflenl PlO9rant IN one at 1149ul"l,Wbo"i wNlMlddWhraN IMNnN ball wNlallal fl+ulhaal 10101,11 of Cho Clip Option ym•Ih rtoa W talfU In l ha OW DOW unle INC IMMNSI And IYYIM611 the Iwo 6-1111.9 -4,011's 114114I410 cs.3 In ~ tits most crucial issues Itsclnp our I:ummunlly today We 1M rMdmum, aW rnnnr thndnn Al ouwe IMI Cannot •6IA a n'", have reepooded bl lWanly Iwo questions that appeal to HM row ell we" be Nftood if lM Wake ll. In,, Max Nolen If IoW 16ua, N 6 funny 1611 uul AWUV ll of l w bond N led-111 Nh,a a be Vullculally impoltanl while HHOWIng that erely quee. lppro6d7 IM ur to rood 6 rw N1Wm Centel I. Nrw .6th NN YI 11.1 tommualy tin., IIU mallet how bill or small, deserves all answer . Cull aa/ of IM Clip iaf 41", oust IT sIW INU6hur, is "Il ul ; Many of the" q W6llons walla asked by membefs of low e,J Iml.amanl d eta lllby alpl Ill be I mllllW '1041ow HW Isfua M1 bMn Il,alurW W MN that, will M M InOMN m I M1 amount IaI7 M Pp6MN6 M w se1JW CIu,.;W 06mN A1aM611y1 r the (7117 f,OUnL'll, CNlaen'e Blue Ribbon AdrroOly l:Om FAla 0-ho pull cal be NNol"wah0w a 161 rncretN Mnloda Ndel ln'PYNI,Yn coal lnWO W IN Pw AM d~dl 10 0N0 ; rlllllee and Planning and Zoning Commleeion upon lo' NW MNWr wNlbovew IN 116 m1NlMd Mn' snot KII111W IueIIlylM pp6nNW AIMy11 myI11 palpIrM ,odn wed hl I ulAl ravtsw of the lecnmmendM program Several public Noy elm w bo 6We wI eyadl OMn. oa town. all ON CNBafoom. MNIh"IM ns loartlnaanny hearings have been held and alias eight months of In, p6MN w ONO*"" MpN room, w 011kN we p*v4d ill pad a IM N000/4 alpNlna' I. lerlde plollioO9 and study, our gloups unanimously the Gn1 CDOW1 hot alnWy Iii led It N Whol Win l flat 4111 WININI t panty All"la swung Ono twl" KOrolN win No 440 ww10W a-'$ pet Nl IJlodn s rMnllM loll b d aNmMr6 of Mg IsIW 14'bb n M WIN Owl" CPA wlil be INOWN to rMq Mid w Ill oglse that all Bevan propositions and each epeClllc I C,nN„I A,1dloly CWnmlual *I11 be ypl~lnrW to IM W+Nd M(AYM t IVDnl group w11OWhal WkVMOK4, MN Nye„MyMp ,Ipppq►,yi jeer is needed to help solve problems that axial today. they OOmu01NnlMr with Into Nw/tN rutted ate also quilts pleased to announce that the Capital x, VNU ova IM WIIN IIb Of IM wopfWl ankill a IN status gend 04 sit. r, NINI No be, Ina" pywlth 61 legal oMe t MAN of MW1 onW 1 IM of 1. OM NMK NhwNIKIWw, W N hod UrM, mode MNN rlpo Coolan We ' -1600 l Will 11 IIIIfov Blilelll program has Wen BIrUCIUIed W that M tN y w with WWN 'Pill~ cW1on N6uhM Na* 1 IKNINe lh6n uwudlN.oNUdxW.waiw enlMacomwnNr tor. WIN levy Is required to lund (M dlflonal Iner"" In the i "11111" propr►m OIM'1 N IMe1rM aWe" o bw Mew w ik*W1 IMI bond w,1re IrfuN d"uh, or*"h Iwo 8 N 1 Inu, ill MOW, We hove you will study the laces CBIBIUIIy and role Yes A ill mullon dolw Nebel woONm wed ppluvld in last Maly of boll two sal h "to"6N161 LrNP W No M I was W 0n1 IVy a on COnxndp lbNU1'IteW lr almad HlrNy IIINMii101MI0MI Mrecaf lMW pylnol.nki'•e' I 4fsp Kcwdi^s fo KhlduN all ]even plopoB111One on December I~ . IM 410"t N1ophuna an11 helped begin m6" Wd IM NOWwn to { 51nr.ele Ihanke and app+aclailon, =011 row sod daaNpd N Worth 166" M Ito M 914111 10111,411 y. `1,~ tf~ r MwprpMNNM/MM M►AwIw 040 NOW M kWomd aM two WPOP WM W wedW NlopWel f bnN ANN iMM IOWlnworNlWxe row 90" WOw lot lMpawlh Of lMla.x61 f No IN» N, IM CANN1 ImNpHmW1 ProOrlm IM IUMI funds to pop wn6 L7, t feNNN /InIII n flay Slepllofl9. Meyo1 ,0v~oi W nq boIAINNd MIIIpW m" 11 Iron MlWayedly t W off UM1NNty tkln AIW, II N Poll IMI MN AeW uNllt In N Rion I WAll 0 YI we 1MINI1 ►Nd o OWN" N it" 1 M11 w M f j 1 f ~ ~ ralNAd =WW d11M olhN N lxk lmgwNMnl NOpaND M IN bond Ma'I w MMMMNW M IwIMt M end Ind I N M MN M ' ~ y 11 l i I . I ^ 1 14440, fne61NwW or Nall; 0M 4 UdM NW ImNgMNMa to OM W N a ►wom bond sm""I j \l lawlso km 7111 fund0 Iwo Nwoad poor am ftWilk W flatten In Ives IM PI r 11 In d we" II aM IM 1161x-1 will be C W II Ww W In 11M A 141 f lugf Ayes, Channumi ~t WO w COPY pill w MM NN N N INN boot md" study red NWwo IM AW cHI Iwo W6 floiN 6 M daN In cumpl/ assn Clllaen'e Niue Albboy Advleory Commllle9 A ~A IrW.eMw.p laA UI .Itl11M01M1A61d U,e.eMpMwy WC" NNIdN"Iw fo.WNe6ndualvenal lwM el alit PII*Il Wx afhaq tell bond NNW w111 w9v6" Itw1d1 la If MadNI 146fl(fil IMI wwld "Ho No iM Ue 110,U1)l/NMIOOp aM LmplpWwlanlatWMMld twin boWWMNee the trot tied AwWM Will MIOLIIw In lMfvl11hw6a1 f r • 1 / 6 V. f h l way that ill NMI M O► a stood d fedov""ill yFynM 041 be N11 N IhM11&e dlM Gill hill lJolltof, Chal(nao j ` opm11 W IMNOWI for"" 61 ell C IOWAld by the Clis, of nanlW }MMwN1yy AWM6aKwI CfaNL PM aMN 6rM rewWdN MH- why Pldnning and toning Commission I~ towwow No woft dyMyl prow" "*'me de WeI6d10 wpm end bwlft is ""I IM NNMSe NgKII wet/ WW led bOW W NWMNN M6M Wild the 1M amp of /NmN1 4 1 Pit N 1M CW1N M6 InCNNW Inn Nr BOND ELECTION polNdwllpeClWInto a166s"L16Nad INNWNIn pKI,No food "ats~paof0%ONI""OliwyM6laNas. anwilMNltw1. ti IK if ImWd" M CM WW" IN INN dWtiOn N* IM cWN1 6 c&Wlly 11 HOW N MNy 1,200 ill*"* Pow POW QUEBTIONB AND ANSWERS IM WIftad wo Atop Mpoald It, cru*dW and IMW "lo ConIIINNW wM M I 0 Mad a too EMallaowl OMNIKavI CON O". am, w NW 11@41 pIWrNlltxy 11 M1Nal, NmIIW M I tNyx. { u well N ill" ofo"w am wh"t Mere a6aNlaNIN (Yet 6 mm w Iawmw am cell NW kmmol 1 A tm warnbN 01. NM 1411appleaped INNS In IM Cxl of 1NnIW wN1 The sours 06wl~i mood into IM of alow am oilI HIM bNWNp 01x11' ifs qp pssd steel 1lbfyr saws! helps l t MMa l n dw ld6 ONIIW x21 rmmN doNM cow" Nell MIM2p lhw6 wet A 4111kal MM 10 o1MN a do on 64 OWN" K~ atom Vrv Ion Itooufd M aalrotW M silk IN M PHIsW Co dOWM h Ilpiovw. NowovN, NI N 16 IM An kW tell AM IMW odd 76eM LNw61y Aced Nllon We v spate ill IM OW City HAM buft" N reds wMM NM Ltd IM bwlW" 66WMI"d 1hA) M NKMA tall 01 IN My Nke 16 A"Od pod hod 01-11 WMI N a CAP" IOINewwwi ►Ne'am7 illegal *ill IOW doMplM 10 KcomAOdNO 601144 W IM patty weal a 1 OW Mwd" hM MOW "We NOW x10 baled W Wf poouwbn of 61, Mike UAW 1~1 late of epode ll sled a ddyN0m M wml of both Cut ppoll mMy 17606, 6 low of ll,MO lquaro NN of Nato it "al i j A I, 6pNel wnwotamWI Pooyrwn N m 040" 01 VloNtle In', 01111, II p 11M Nrd lulwe IINd6 stoats 1M4, IM MIIINW ot oxkMA End IwN pat- lufda IN W odmw" 10080 NINA $M1 IhN wed tool be NNNCN 101 i I n.,rw1 Nu.,MuppNa1d Mot 1WIN luncluminv PUwk rnplmNNnla $DNWhIMCIMMd from ae N 1011 odd two N1 owl 110601"a of 105111 N bNpleNNHW If NNOW, IM 16,0006quAN IV.' Will tut b 61 III"II holllc Il0na1 1He Wd w ice Iw.oow l eel WulwMnh IkM1101ap a with or pWNC NINI M0d1 lM LM shiwcw t w11I 1011Ind 10011 a IKOmmWOW 1f6rtdMdl 11 .011 6 olhNlh NWl, n6ryfrbrNlxMld two Wml clhNn tMIN1, and CwnlNw:oWlcow0i"Polll 6tNd lM Cwr"l C40"mg NobNm Nfd hod, .1.1'1160 did lulwa 91owlh CoNdlMl Wn of 1M Nw OMWCWWn) MM Iltuhklp14 a9ts IM MN M 6apf11Nd K ON 1 6MMA x601/ )UPI who altidwl Mach pe ikvNf NaHcts W /11"41116" x110 be wWkd Cook IOMxoM *IN III" M aMMMw and NMI M. In IM IIN Meal top" Owyfal q NearlmM blnd N6W7 IIrs 01"lmpoll"I laton/1M11M fK11Mt iM mNW palm. of INS wit AI 111 Nm061 pan/trot ul lM HNIIrp Ideal and lM bllM N6nulh Otgd WM1IAem~Yy .nnnlf rot, uno6let Iba 1.67644 Ill Imps. mewl Vlw,mnp em u6W fro I rotted of Nmyel tOyNH Mtdo tW"nN11w1tW0N/ W IMI of IM w,xKl 11 Mot atMdulad 10 Main until MM teal w 1 eu ~uY e t Yur br lubr Un,y Md tunerdduuy 6x4411 nwU1W LI p1WNJ VIWN 11 hot rthWulW to bol un111 tm "or IM Clip e „dug cdudn111N WMWI publu Mdwla,etN..Illi'll fall li" awl wwN ON =0" Mw aN CIly NW 6Ya/NIII. 6P44"DOMI INwn16A IMII NIU6Np both OplkmlOpdN01tw Ohio 1,1 ods, of dat 111 W „e y4lmnnnep uvrurgrnly nrp44a Hlm.l boot bit 4.0AtIlN" 6If Q moot, IM PoMupMwpir hi+I N N d, wind , r~.r 1hn ,.,lr Liourun 1644 Inu .xaan mru. MNnl •tl u61I(e116nd ~o~llMM1 aMMiMWM CefllNrcatw 11 mNls allot IaNYll n,og y IM I/blNr aoNd ifNall u11M tool, I ins I U, peiluu L,IUU11 eIW nMnm A up,4 ..nan l IN ad a llllm4 l 10W NNIur601p IN lAd city hall bulld,rg PrMNrW ON Wlp 1116 ro 1 newt 1.11,1ANJtIIVIM NNI wool r' a Id.u, ll nn.n ullN [rq Luuued Ind luw,.n~-106nJ 2or•Yy f ur n r1IUM11 told hDIW4Nir significant metal of OPCNI 010WIM lhelwill y L om { 11 Inn 44Vy,Nx Inn Ihl P'oplnlhunl Ihdl wJlW POW u,nu ne bond " toytv6Nt to, sp City M afluipogeol n, OWN City ah~lW pf walla Ms MN owl ! onlipinge rr aHis t cllruwMd anIf6. MWN CO11 of C"witmlNla hwe I" 11 a1 01111 IM C NP I graMnton l Np, Nn al IIMM"7 and s. rool Is lNlaro that 1MU6{{NNnnNwN1lMfMw CWNIruelNnul I s M l AInd Iw Iltul Melon x,at f:MlNbuNr11toy 11NNW 617x1 1 61fd leDy fAluftwnanlnsttartOoulll'1NINI11r wa.MWow Cxy ldltlloMmKhN w,bflWf U , x66. MIwalnI W 6m IN . Op ple ee 11LI1 11In II16 ru1mNf yfnn'P u4hytlmm (JAI* ►ot. tMldanul dVl♦wp aporioQuAl ofp001k Cohl"I to n 0 oke nkww LIP G 1 I -n ads .•Ind I fro'1lb1 oe[ w,nlrt ufullit more mlu the Old W WIIbuiulNln s IN nUrt "''9ne It hwIIhna61iv Ile UlNlnf NU,ltoln NllJ ltsfup bOM aIII NN I1 M u Up "IOef11Nt nadded eWW 6pKl and pMAlrce fun( AI HAD wpm <MILWMIINIMH wIWA6Wa1161(e lban MW A6M WI p I.ni I Unto 11, Iu1Nl mglrt,rhllN toll 46uu1 6rrn tun 11 Muncl(al buil0lrp 11Irdr1 ro.IM I IM (or Ia44Wwta (Not0 N fe6Ihm., Ohl porn ill l e,• I^ Wnrtq m nA aid11b11 Ir PAPUA Ina Ih.'1 o,hul, OIM pn11 wrd tNrolrvgll Nl 114pss"Hi I at wed15o „-1,~a penfdnu Ines tollw wxh -1ur uyU44 We'N r • • r +~ena tic Agenda Date U TASK MASTER RESPONSIBILITIES iri~nd~llam EEI A. Speaker's Bureau k- Task master . Jack Miller Assistant Task Master - Lisa Patterson Staff Liaison - deity mcKean 1. Recruit lay speakers 2. Contact all clubs and get on programs 3. Inform lay speakers of obligations 4. Coordinate with Assistant City Manager Betty McKean 8. Fund Raising 'c'ask Master. . W th Appleton Staft Liaison - Lloyd Harrell 1. Work With Gampaign.Chairman to finalize a budget 2. Raise the required funds C. special Interest Group Representatives 1. Meet with group and inform about the issue 2. Lncourage to vote for all issues 3. Insure group leaders contact members 4. Insure group organizes a "lot out, vote" effort 5. Prepare post cards promoting the election b. Special groups a. Athletic Groups Task Master - Mike Campbell Staff Liaison - Steve Brinkman b. Senior Citizens, Retirement Centers, High Steppers Task Master - Hazel Frederick Staff Liaison - Steve Brinkman c. Humane Society Task Master - Roberts Donsbach • Staff Liaison - Bill Angelo d. friends of Library Task Master - Georgia Caraway Staff Liaison - Joella Orr e. Drainage Homeowners Task Master - lion Smith • E. Domino Club Task Master - Lea Holland • • Staff Liaison - Steve Brinkman g. Ministers Task Master - bill Crouch h. Benefit League Task Master - Donna Trammell • 0 - 1- w • epeaaa Vo _ ^ . 7 A0 en4altam_ Nta Task Master Responsibilities Page 2 }each No. C15 D. Media kepresentative. q 04dal18m Ta4k Master - Bill Claiborne Statf Liaison - Rick Svehla 1 1. Brief media about the issue (Channel 25, Denton Record Chronicle, University Papers) 2, Coordinates coverage and appropriate presentations 3. Recruit individuals to write ''letters to editor" in support of the issue. L. Public Relations Uirector Task Master - Joe Holland Staft Liaison - Betty McKean 1. Develop a campai n slo an and committee name 2. obtain approval from s Bering committee 3. Develop campaign material as required F. Letters from Council Members Task Master - bo.) Gorton ataff Liaison - Lloyd Harrell 1. Obtain personal letters and marked lists from Council 2. Arrange for private typing of all letters 3. Arrange for mailing of all letters by 12.8-86. U. Uyen House Task master - Tom Harpool Staff Liaison - Rick Svehla 1. Uoo~'dtnate with City staff regarding arrangements. 2. Arrange publicity for event 3. Arrange for refreshments, etc. • 0i 3160M/111067 • I- w a AQeeaa VO Agemaitstn mete ~ - i/o - %3 CLECrluN AC'1'IVITIhS lyondaNa:_.. Agoidaltem A, Prepare Pact Sheet 'WT, B. Prepare Aide Show (1,t minutes) and script C, Letter to all Boards and Commission Members From the Mayor with Fact Sheet D. Letter to all Boards ano Commission Members from Hugh Ayer with Fact Sheet E. Presentations to all Service Clubs and appropriate special interest groups o Service dubs o Chamber of Commerce o Firefighters o Realtors o Police o school Teachers (TSTA g DCT) o Bar Association o Black Community o State School o Hispanic Community o Dental Society o Benefit League o Medical Society F. Fund Raising G, Special Interest Groups (contact, inform, get out vote) o Athletic Groups o Retirement Centers o Senior Citizens o Domino Club o Humane Society o Ministers o Friends of the Library o high Steppers (Senior o Drainage Homeowners Citizens Dance Group) H. Media - Record•Lnronicle, University Press, CATV 1, Speakers eu,eau 1, Lay per? ns 2. City staff 0 J, Letter from Ltty Council to friends 1;. Tours of Police, Library, and Animal Control L. Letters to the bditor 5155M/111086 i ~ n • c~ • ApQna1 V0 Ag9aaa~tem.,..!L 5 '9~~ Date 19ae BOND ELBCTION TIX2 TABLB Aga 1nndapow em~a . July is City Council passes resolution creating a Special Citizens Advisory committee to implement capital improvement Plan September 2 City Council appoints fifty-one member citizen committee September 4 First Blue Ribbon CIP Committee meeting sub-committees appointed September 9 - 20 Sub-nommittees collect facts, meet with citizen groups, study needs October 4 Sub-committee reports forwarded to Blue Ribbon Committee Chairperson October a Sub-committee chairs and Blue Ribbon Chair reduce project list and finalize proposed projects for each year October 17 Full Blue Ribbon CIP Committee votes unanimously to approve final CIP list October 16 Planning and Zoning commission unanimously approves Blue Ribbon CIP Committee repor•: of five year plan October 21 City Council received the Blue Ribbon CIP Committee report of five year plan October 2a City Council held a public hearing on the proposed CIP recommendations November 1 City Council passed an ordinance calling for a bond election on December 13 • November 17 Press Conference held December 12 Voters approved all seven propositions of the bond election • c• y `st DENTIN i ~~aZ O00CJpp00 0 a o D c::3 cz) Dpp r 00no o Op0 OOpo ° N ~ ~ ~p0~ ~oQaaaaano l • CV AA COUNCIL I • I ~ • c, U2/ pcuceaED ~9onUaltefrL~ 444? CITY OF DENTON, T EXAS` _ _ _ i~ DEPARTMENT OF POLICE MEMORANDUM s 'YO: Lloyd Harrell, City Manager PROM: Michael W. Jea, Exaullve Directorof Emergency Services I, DATL': June 9, 1995 RE: City of Denton. Code of Ordinances, Chapler 20, Nuisances Dear Lloyd: i As you know, Chapler 20, Sec. 2U-1, makes it unlawful for "any person to mako or cause auy unreasonably loud, dlsturUng, unnecessary nolse which anises or may cause materhil distress, discomfort or injury to persons of ordinary sensibilities ha the hunaadlo(o vicinlly theroof." The ordinance further specifies that: "the ereclioa, oxcavalloo, demohliou or repair work on any buildlug at any time other than belimn the hours of 7:IKI A,M and 8:70 P.M.. Monday through Saturday; provided however, that Ilia city council may Issue special permits for such work al other hours in case of urgent mmessity and in the interest of public safety and convenience.., " Is declared to be noise nuisances In vdodallon of [lie Code. A search of Deparunent records has revealed Ihdrieen calls for service regarding violallons of (his secllon of flue ordinancc in the past eleven months, (Sea a(Welunent) 0enerully speaking like responding officer will ask ilia person making ilia noise to discontinue the activity based upon Ilse fact Ihnt we have received a complahw However, ilia officer nq take a variety of aclions that rouge from verbal wanhag to custodlal araesl. Certainly, an arrest would take place only under exurq cjl aggravated circumstances. Perhaps, 1 should point oul to you Ilia( modlltattlou of iho "construction" portlou of lfae ordlnanco would • not rennove nu individuals right to complain about "unreasonable" constncllon noise, bmiuse ilia preamble of Ilia ordinance prohibits ply: ourensonably loud, disturbing or unnecessary noise. Plcasc let me know if I can be of further assislmaco • c11 • E,vecu ive Dir Ior o m gamey Services 601 E. HICKORY STREET SUITE E DENTON, TEXAS 76206 DUTY OFFICER (817) 668.6161 PAX (817) 3634086 s • eodaNo, Construction Disturbances Ageodake g y. Q C June 8, 1995 Ur., . . Address CaseN Data Time 120D LINDEN 613993 May 01, 1096 07;13 LOUD MU86LOUD TALKINO P KING IN NO PARKING ZONE THIS WILL SE FROM CONSTRUCTION WORKERS UTL 1200 UNOBN 433485 Oct29,1994 07:31 HIOHSCHOOL CONSTRUOTIONNOVIOLATIONOF CITY OR0INANCE NOISE WAS TRAOTOR MOTOR 16 ROYAL OAKS 616163 Jun 04, 1095 09:03 ADVISED NO CONSTRUCTION ON SUNDAY 2000 BUMMERWINO 506463 Fab 28, (006 10:45 CONBTR GOING ON SHE WANTS IT SHUT DOWN. SUSJS DECIDED TO LEAVE 2600 LOUIS E. 437713 Nov 26,1094 19:40 SHOTS FIRED 30 MINUTfiB 0117810E CONSTRUCTION USING A AIR NAILER FOSS LIKE FIRECRACKERS 2610 NOTTINGHAM 439426 Doc 13,1994 16:14 2 WIM'S IN PASTURE BEHIND HER SHOOTING GUNS CONT CONSTRUCTION WORKERS • A HOUSE EAST OF COMP,THEY WERE USING A NAIL GUN 3303 SANTA MONICA 516526 May 22. 1005 06:64 BEHIND 3621 MONrECRO CONSTRUCTION N048E BEFORE 7 AM SULLDOZIN 3600 TITAN 431694 Ocl 10, 1994 10:04 LOUD CONSTRUCTION N0I308 NEXT DOOR NO OFFENSE CONSTRUCTION 6 NOT AT AN UNREASONABLE TIME 400 AUDRA 616071 May Ill, 190S 21 103 CONSTRUCTION B ROYAL OAKS 616164 Jun 04, 1995 09:03 ADVISED NO CONSTRUCTION ON SUNDAYS 606 BERNARD 613365 Apf 26, 1095 00:40 CHAIN SAWS CONSTRUCTIfON AOTMTY NO ACTION TAKEN TEASLEYA.OND 420U2 Sep 29, 104 21:46 ADVISED WORKERS TO APPLY FOR EXTEN"N FROM CITY TO WORK PAST 2030 HRS;NWBN CONSTRUCTION W OAKIAVE 0 601146 Jon If, 1095 10:30 3 SHOTS SMALL CAL CONSTRUCTION CREW USING A .22 CAL TO DRIVE NAILS INTO CONCRETE • I • • • ra gondaNo.. ~D 4gnndaltern .~x~~. Solt/ Chapter 20 NUISANCES* Art, 1, In General, 20.1-20.30 Art. H. Abandoned Property, 20.31-20.70 Div, 1. Generally, 20.31-20.40 DIv. 2. Motor Vehicles, 2041-•20.70 Art, III. Grass and Weeds, §1120-71-20-73 ARTICLE I. IN GENERAL Sec, 20.1, Noise, ut1 It shall be unlawful for any person to make or cause any unreasonably loud, dis• lurbing, unnecessary nofso which causes or may cause material dlstress, discomfort or injury to persons of ordinary sensibilities in the immedinto vicinity thereof. (b1 It shall bo unlawful for any person to make or cause any noise of such character, intensity rind condoned duration as to substantially interfere with the comfortable enjoyment. of private homes by persons of ordinary sensibilities. fcf 'fhe foilowirigactd, among others, are declared to be noise nuisances in violation of this Code, but such enumeration shall not be deemed to be exclusive: L '1 he playing of any phonograph, television, radio or any musical instrument in such manner or with such volume, particularly between the hours of 10:00 p,m. and 7:00 a.nu, as to annuy or disturb the quiet, comfort or repose of persons of ordinary sea. sibilities in any dwelling, hotel or other type or residence; (21 The use of any atndonary loudspeaker, amplifier or musical Instrument In such manner or with such volume as to annoy or disturb persons of ordinary sonslbllides in the immedinte vicinity thereof, particularly between the hours of 10:00 p,m, and 7:00 writ, or the operation of such loudspeaker, amplifier or musical instrument at any time on Sunday; provided, however, that the city council may make exceptions upon application when the public interest will W served thereby; • r31 The blowing of any steam whistle attached to any stationary holler or the blowing of ruuy other loud or Canreaching steam whistle within the city limits, dxcept to give notice of the time to begin or stop work or as a warning of danger; ('ti The erection, excavation, demolition, alteration or repair work on any building al any time other than between the hours of 7:00 a.m, and 8:30 p.m., Monday through o 'Cross references.-Protected migratory bird roosts declared nuisance, § 0.87; Inspect ton • • an,l nbatement warrants, § 10.80 et seq.; insect and rodent control in mobilo home and ree. reational vehicle parks, § 32.01. Yupr No I 1380 • • NendaNo § 20 1 DENTON CODE L of Saturday; provided, however, that the city council may issue special permits for such work at other hours in case of urgent necessity and in the interest of public safety and convenience; 1 (5) The creation or any loud a! 4 excessive noise In connection with the loading or un• loading any vehicle or the opening or destruction of bales, boxes, crates or con. W rio rs; (6) The use of any drum, loudspeaker or other instrument or device for the purpose of attracting attention by the creation of noises to any performance, show, theatre, motion picture house gale of merchandise or display which causes crowds or people to block or congregate upon the sidewalks or stroots near or adjacent thereto. tCode 1066, 14.20, 14.21) Croce reference-Animal noise, § 6.26. See„ 20.2, Odors, (a) It shall be unlawful for any person to create or cause any unreasonably noxious, unpleasant or strong odor which causes material distress, discomfort or injury to persons of ordinary sensibilities in the fmmivliate vicinity thereof. (b) It shall he unlawful for any person to creato or cause any odor, stench or smolt of such character, strength or continued duration as to substantially interfere ~vlth the comfortable enjoyment of private homes by persons of ordinary sensibilities, (G The following nets or conditions, among others, are declared to be odor nuisances in violation of this Code, but such enumeration shall not be doomed to be exclusive; (I) Offenoive odors from cow Iota, hog pens, fowl coops and other similar places where snimals ore kept or find which disturb the comfort and repose of persons of ordinary Sensibilities; (2) Offensive odors from privies and other similar places; (T Offensive odors from the use or possession of chemicals or from industrial processes or uclivfdes which disturb the comfort and repose of persons of ordinary sensibilities; (4h Offensive odors from smoke from the burning of trash, rubbish, rubber, chemicals or other thing9 or substances; c5! Offensive odors from stagnant pools allowed to remain on any premises or from • rotting gm-bago, refuse, offal or dead animals on any promises. (.'ade 19016, 14-22, 14.23) Sec, 20.3, Garbage, trash and rubbish nulsaneee-Generally, W Sloring or keeping garbage, trash and rubbish. The storing or keeping of any and all stacks, heaps or piles of old lumber, refuse, junk, old cars or machinery or parts thereof, • ® garbage, trash, rubbish, scrap material, ruins, demolished or partly demolished structures or buildings, piles of strmes, bricks or broken rocks on any premises bordering any public street Stipp So I 1390 1 • 0 v d { Ii DENTON fi ppooooo0000000 ppp~ o n O p Opd'~ T o ~ ~OpO oo~oa N . rvoopoo aDON a CITY e COUNCIL r • i A T0: Mayor and Members of the City Council 1 FROM: Lloyd V. Harrell, City Manager DATE: June 9, 1995 ` SUBJECT: Park Curfew Hours and Alcoholic Beverage Consumption RE_ C(MMENDATTON: City Council direction for the City Manager is requested. Mflj&U: At the City Council meeting on June 8, 1995, Council- member Carl Young requested that the City Manager review the park curfew hours and the current ordinance on alcoholic beverage consumption. It wns Councilmember Young's desire that the restrictions be lifted for this year's Juneteenth Celebration on June 17th. $ACK.R :Nn: Curfew in parks. Chapter 22 of the City's Code of O public us rdinances sets forth various rules and regulations regarding the II, Parke attachment.) of Article Denton Section 22e-27, "Hours facilities of i operation" states "The city parks shall be closed to the public between the hours of 10:00 p.m. and 6:00 a.m. on the following day, and it shall be unlawful for any person to enter or be found in city parks between such hours, except for events approved or scheduled by the parks and recreation department or city council." The current park hours ordinance was approved by the City Council on March 15, 1983 (Ordinance No. 83-31). Examples of exceptions routinely approved include athletic tournaments and community celebrations such as Juneteenth. Each year, the park curfew has been extended from 10:00 p.m. to 12 midnight for the Juneteenth Celebration at the request of the Juneteenth Committee. ~~$~R41O1L. L1)_P5L1f8: Section 22-32 of the same article, "Consumption of alcoholic beverages" prohibits the consumption of i lic alcohoof Denton recreation ecenters he Civicncenthe vehicle t r and the or Citizen Center. The list of restricted areas iludes all parks except Owsley, South Lakes, North Lakes, Mack yandcCivic Center parks. Owsley and South Lakes are new parks which currently O are under construction and are intended to be included on the restricted list once approved by the Parks and Recreation Board and City Council. Civic Center and North Lakes parka host a number of special events and tournaments which cater to adult participants, and therefore, were not included in the current ordinance. Mack • • Qr~~~nda~tou . City Council Report Z} June 9, 1995 Page 2 Park's athletic fields were used for adult play at the time the ordinance was adopted and were likewise excluded from the restrictions of the current ordinance. An alcoholic beverage ordinance for parks was initially adopted by the City Council on March, 20, 1979 (ordinance No. 79-26). The ordinance prohibited the possession and consumption of alcohol within 100 feet of any park playing field where "the participants k are under 18 years of age" but allowed for possession and consumption to take place in a vehicle which was in a parking lot in the park. on March 15, 1983, ordinance 83-31 amended these restrictions by prohibiting consumption in parking areas "adjacent to a recreation center or facility." Recreation centers or facilities were defined as public buildings, structures or improved areas used for recreational activities, including (but not limited to) swimming pools, basketball courts and tennis courts. The present ordinance (No. 89-081) was passed by the City council on :rune 20, 1989. These regulations were adopted at the urging of community groups and after favorable consideration by the Parks and Recreation Advisory Board in May and June 1989. Another review of the alcoholic beverage ordinance was initiated recently by the Parks and Recreation Department to explore possible changes to the existing ordinance, including the addition of the r new South Lakes and Owsley parks. In addition, the Police Department has requested that the Parks and Recreation Department consider the expansion of alcoholic beverage restrictions to all t park properties and facilities. Should the City Council so desire, staff is. prepared to place on the Parks and Recreation Advisory Board's agenda a review of this ordinance. PROGRAMS DEPAR MF;NTS OR GROUPS AFFECTED; Should the ordinances be amended, the Police Department's enforcement activities would be • affected. Mike Jea, Executive Director for Emergency Services, has expressed strong concerns over the possible lifting of the curfew and alcoholic beverage ordinances. In addition, staff has received serious concerns from representatives of N.I.C.E., the Juneteenth Committee, and L.U.L.A.C. regarding the proposed ordinance changes. These regulations exist for the safety and protection of park users and are useful in controlling nuisances and other undesirable behaviors. • • 1:'IJCAL IMPAC I None • w • ~endaNo aqv dalto city council Report 3o g June 9, 1995 ~'0 Page 3 RESPECT LY SUBMI ED: Lloyd V. Harrell City Manager Prepared by~: z'Sl_=_l Ed Hodney, Dir. or Parka and Rec eation Appr. ed: - tty Mc a n, Executive Director Municipa Services/Economic Development I t. 1 -_w.:. arr.- • • ~~'''-k , ~ ~{itiiP ~la~N • +w • A7T1CfI Uff A r]flrrdd'f0111 ~~~y~s Chapter 22 Zdaa (n PARKS AND RECREATION* Art. I, In General, 22.1-22.26 Art. 11. Park Rules, Q{f 22.29-22.32 ARTICLE I, IN GENERAL Sec, 22.1, Board appointed, The park and recreation board shall be appointed as provided in article XI of the Charter and shall have the powers and duties described therein. (code 1966, § 162) Charter references-Park and recreation board, § 11.02; boards and commissions. § 14 16. Cross reference-Boards, commissions and committees, § 2.61 et seq. Secs. 22.2-22-26, Reserved, AR'T'ICLE II. PARK RULES Sec. 2226, Use of public parka; concessions, al Public use. All parka and playgrounds acquired and maintained by the city shall be open to the use of the public under such reasonable rules and regulations as the city council may prescribe upon the recommendation of the park and recreation board. !bt Concessions, It shall be unlawful for any person to offer anything for barter or sale, exhibit anything for pay, conduct any place of amusement for which an admission fee is charged or render personal service or transportation of any character for hire In any public park in the city without first obtaining the privilege of eo doing by contract with the city under such terms and conditions as may be provided by the city council after receiving the recum. mendation of the park and recreation board on each such contract, +Codc 1966, § 16.3) • Sec. 22.27. Hours of operation. The city parka shall be closed to the public between the hours of 10,00 p.m, and 8;00 a.m, on the following day, and it shall be unlawful for any person to enter or be found In city parks between such hours, except for events approved or scheduled by the parks and recreation department or city council, iCodc 1988, § M81 *Charter referenco-Parks and recreation, art. Xf • Cross references-Animate generally, Ch, 6; recreation areas in mobile home or recre• ational vehlcle parks, § 32.86. Sapp No 4 1601 e G3 • M § 22'28 DENTON CODE Sec. 2228, Facility and program fees, The department of parks and recreation shall charge and collect the fees for the use of buildings and facilities and for recreational programs, services, and merchandise offered by the department in the amounts established by the city council by ordinance. All persons who do not reside or own property within the city shall be charged an additional fifty 150) percent of the established fee for the use of buildings and facilities. Any individual or group selling food, beverages, or merchandise at the Civic Center, Senior Center, any recreation center, Civic Center Park, North Lakes Park and South Lakes Park shall prepay it fee of eight dollars 1$8.001 per hour to the city, Any person participating in classes or programs provided by the department of parks and recreation shall be charged an administr^ .ive fee of three dollars and fifty cents 1$3.501. All perfume who do not reside or own property within the city shall be chnrged an additional non-resident fee of three dollars and fifty cents 43.50) for participation in clnsses or programs provided by the department of parks and recreation, The director of the department may set, charge find collect fees for classes, trips, equip. ment, merchandise, police or supervisory services, and other programs, services, events and j merchandise provided or offered by the department where no fee or charge is established by ordinance. The fee or charge shall he based on the costs of providing the event, service, equipment or goods, lCode 1966 § 15.3 l; Ord. No. 91055, § f, 4.2.91; Ord, No. 93.206, § 1, 112-93) See, 22.29, Signs and other advertising devices. It shall be unlawful for any person to place or erect any structure, sign, bulletin board, post, pole or advertising device of any kind in any park or playground or to attach any notice, bill, poster, sign, wire, rope or cord to any tree, shrub, fence, railing, post or other structure in oil y park or playground In the city without specific permission from the city council. 'Cod(? 1966, § 15.4) Cross reference-Signs and advertising devices generally, Ch. 33. Sec, 22.30, Vehicles and animals, W Commercial vehicles prohibiter!. It shall be unlawful for tiny person to operate ally heavily laden vehicle or any vehicle engaged in business or commercial transportation ate nctivity of any kind over any street, drive, parkway or boulevurd in any public park in the, city, except under authority expressly granted by the director of parks find recreation, hi Vehicles and animals hmi cl to certain areas, it shall be unlawful for any person to operate or drive any automobile, notorgcle or other vehicle or to lead, drive or ride rtnv animal over or through any park, except along and upon park streets, drives, parkways or boulevards. ~ e . O ci Hitching, tethering or pasturing animals prohibited, It shall be unlawful for any person to tether or pasture any unimal in or upon any park or playground or to hitch any horse or other animal to any tree, shrub, fence, railing or other structure in tiny park or playground. Sapp No. 4 1502 i , • ca • lrli)d;N~> ~ PARKS AND RECREATION § r1~9 Q § 2231 ,~5r-~ 6 (d) Parking restrictions, It shall be unlawful for any person to park any vehicle In a park, 7J except In places designated by the city for such purposes, and it shall be unlawful for any person to park or permit to remain parked any vehicle owned by or under such person's control on park property after 10,00 p.m, or before 6;00 a.m., unless participating in an activity which is scheduled by or with the approval of the city. (Code 1966, § 18.6) Cross references-Animals generally, Ch, 6; motor vehicles and traffic generally, Ch. 18. Bee, 2231. Prohibited acts. It shall be unlawful for any person to either perform or permit to be performed any of the following acts: ill Mark, deface, disfigure, injure, tamper with or displace or remove any buildings; bridges; tables; benches; fireplaces; railirgs; paving or paving rnaterlal; water lines or other public utilities or parts or appur.enaaces thereof; signs, notices or placards, whether temporary or permanent monuments, stakes, posts or other boundary markers; or other structures or equipment, facilities or park property or appurte- nances whatsoever, either real or personal; 12) Throw, discharge or otherwise place or cause to be placed in the waters of any foun• lain, pond, lake, stream, bay or other body or water in or adjacent to any park or any tributary, stream, storm sewer or drain flowing into such waters any substance, mattor ar thing, liquid or solid, which will or may result in the pollution of the waters; (3) Bring in the park to dump, deposit or leave any bottles, broken glass, ashes, paper, boxes, cans, dirt, rock, rubbish, wart-e, wood, garbage, refuse or other household or commercial trash, containers, equipment or appliances All refuse, trash or other material created through the use of the parks shall not be placed in any waters in or contiguous to any park or left anywhere on the grounds thereof, but shall be placed in the proper receptacles where provided, and If not provided nil such rubbish, trash or waste shall be carried away from the park by the porson responsible for Its presence and properly deposed of elsewhere; i41 Swim, bathe or wade in any waters or waterways in or adjacent to any park, except in such waters and at such places as are provided therefor and in compliance with such regulations as are set forth in this chapter or may be hereafter adopted; • 5~ Bring in or dump, deposit or leave any noxious, haiardous or flammable materials or substances, either 8olld or liquid, on park property; 6i Start or maintain a fire in a park except in a fireplace or grill ut a alto designated by the parks and recreation department; to leave the park without extinguishing a fire started or maintained by that person; to burn wood round in the park or to deposit hot • O cools in trash receptacles; f7i Cump in a park other than in an area designated by and with Ilse written permission of the parks and recreation department; Sapp. \'n 4 1503 • ca • r 22.31 DENTON CODE P81 Possess, bring into to discharge in a park any firearm, air. or gas-operated gun, bow, crossbow or other missile throwing device; f91 Move or carry away any sod, sand, earth, tree, wood, shrub, flower or other land. scaping in a park or to trample, injure or destroy plant mnteriel and park fixtures or facilities, except as required by article IV of chapter 6 of this Code; 1101 Hit a golf ball in a park except In areas designated by the parka and recreation department; 1111 Take any fish or other aquatic life from park water areas by any means except a hook and line using natural or artificial baits. All nets and seines are prohibited; 121 Operate or cause to be operated on any body of water in any park any vessel or vehicle equipped with an internal combustion engine designed or altered to propel such vessel or vehicle In water. 1Cade 1988, § 15.6; Ord. No, 89.013, § 1, 1.17.891 See, 22.32, Consumption of alcoholic beverages, ia1 It shall be unlawful for any person to consume an alcoholic beverage while on the, premises of the following: 111 Avondale Park; 0 Bowling Green Park; (3) Briarcliff Park; i41 Fred Moore Park; 51 Joe Skiles Park; 0 Martin Luther King, Jr. Park; T McKenna Park; 18, Milnm Park; 9) Nette Schultz Park; • 101 Phoenix Park; ,Ili Teasley Lane Perk; 122 Evers Park; 131 Denin Park; 141 'rho vehicle parking areas of the parka listed in subsections inn I1 through i 13i of this C • section; and m 'rite vehicle parking areas of it Forth Lakes Recreation Center; s„pp Nn a 1504 a • PARKS AND RECREATION b Martin Luther King Recreation Center; c. Denia Recreation Center; d. Civic Center; e. Senior Citizen Center. ib) For the purposes of this section, the term "alcoholic beverage" is as defined in the V.T.C,A., Alcoholic Beverage Cede § 1.04, (Code 1988. § 15.7; Ord. No, 89081, § I, 6.20.89) Cross reference-Alcoholic beverages generally, Ch, 5. i Supp No 4 IThe next pnge is 16631 . Ifi06 t 't 0 { t DENTON r 01000000°°000 ooo~ o 4, °°oo ooo`AN 00 d~ ~o d o od o o0 00 app oo~oow Opp T p N oOd Da05 CITY COUNCIL 1 m w 1 w, ►~enda~tanZ,_..L~~ BOARD/COMMISSION NOMINATIONS G /.3 ~Jr 1995-96 m 6 AIRPORT ADVISORY HOARD Q Dist lZMMENT MEMBER NOMINATION IEBM COUNCIL 1 Terry Garland 1993-95 Young 2 George Gilkeson 1993-95 Krueger 6 Mike Stephens 1993-95 Brook ANIMAL SHELTER ADV140AY HOARD D?jiT CURRENT MEMBER NOMINATION TEghj COUNCIL 7 Mike Alexander 1993-95 Mayor 3 Steve Meyerdirk 1993-95 Biles 4 Joseph Porttgal 1993-95 Cott HOARD OF ADJUBTMENT 121 .911RRENT MEMBER NOMINATION COUNCIL 6 Rachel Mays 1993-95 Brock t 7 Bill Colville 1993-95 Mayor 1 L. A. Wilkerson 1993-95 Young HUILDInQ__99j-HOARD p CURRENT M$~;g NOMINATION TFi$M OOUNCIj~ 1 Ed Owens 1993-95 Young 2 Nicholas Eassa 1993-95 Krueger { * - Individual nominated and approved J No * - Individual nominated but not approved no nomination ..`..-...............-r... . . n.......w,.wwwr i. ten= ; i" M' • m • q996 a No,. ~gontlalt n..f,e,L~.r_ CABLE TV ADVISORY BOARD Z C.~ 6 21- CURRENT AMBER NOMINATION TEE COUNCIL 7 John Kuiper 1992-95 Mayor 1 Candice Liepa 1992-95 Young 6 Susan McGuire 1992-95 Brock COMMUNITY DEVELOPXENT ADVISOR-x V9= 2= DIS CURRENT idE4D NOMINATION TE COUNCIL 1 Peggy Norton 1993-95 Young 2 Lisa Polack 1993-95 Krueger 4 James McDade 1993-95 Cott 6 Jack Weir 1993-95 Brock DATA PRUCESBINO ADVIBORY-BOARD A3BI -CURRENT MEMBE NOMINAMON T= COUNCIL 7 Don Edwards _ 1993-95 Mayor 1 Gene Luster 1993-95 Young DOWNTOgpj_ADVISORY BOARD PITAT CU NT MEMBER NOMINATION TE&3 COUNCIL 5 Kent Baxter _ 1993-95 Miller 6 Don Davis 1993-95 Brook 7 Teri Rheault 1993-95 Mayor 1 Pat Will 1993-95 Young • 2 Don Hill 1993-95 Krueger 1 Bill Thomas 1993-95 Young • * - Individual nominated and approved • • No * - Individual nominated but not approved no nomination I • • NgendaNo._ AgendaItem Oat' ELECTRICAL CO_ DE SOARO DIST CURRENT MEMBER NOMINATION I= COUNCIL 2 Stuart Cawthon _ 1993-95 Krueger 7 Fred G. Reed 1993-95 Mayor 5 Terry Schertz 1993-95 Miller 6 Trenton Williams - 1993-95 Brock HISTORIC LAN~MARR COMMIRBION DIST -02BRENT MEMBER NOMINATION TX M COUNCIL 2 Judith Abbott _ 1993-95 Krueger 4 BUllitt Lowry 1993-95 Cott 5 Suzanne Byron 1993-95 Miller 6 Mark Merki 1993-95 Brock 1 Rita Holcomb 1993-95 Young 3 Alan Smart _ 1993-95 Hiles ,HUMAN anyl Ee CO[ra[rTTLP R1a -Q-VM NT MEMHER NOMINATION T= 0 N r , 4 Wesley H. Stewart _ 1993-95 Cott 5 Catherine Hell 1993-95 Miller. I 1 Ed Smith 1993-95 Young J 3 Larry Nicholson 1993-95 Hiles I 5 Carol Riddlesperger 1993-95 Miller 6 Victor peSantis 1993-95 Brock • 7 Mary Mcrimoto 1993-95 Mayor * - Individual nominated and a r • pproved No - Individual nominated but not approved no nomination • 0 ll r • p • 4gontlaNo._~.~ t. ~ ,KEEP DENTON_BBA Unh BOARD yob QM CURRENT MEMBER NOMINATION TEF2TI CQUNCI? 2 Judy Smith 1993-95 Krueger 3 Jane Powell 1993••95 Biles 4 Doug Ebersole 1993-95 Cott 5 Jean Ross - 1993-95 Miller 1 Herman Wesley 1993-95 Young 2 Martha Len Nelson 1993-95 Krueger LIBRARY Nmp MUT CURRENT MEMBER cN~LZNATION TERM COUNCIL 5 Linnie McAdams 1993-95 Miller 6 Jean Greenlaw 1993-95 Brock 1 Dorothy Minter _ 1993-95 Young 2 Alexander Finlay 1993-95 Krueger RARKe AND REOREAT70N SOARp DIST 22HREN 8 NOMINATION TM CO tNC2 .MEMBE 5 Doug Chadwick 1993-95 Miller 6 Burkley Harkless 1993-95 Brock 1 Neta Stallings 1993-95 Young I • • * - Individual nominated and a ' • • pproved No * - Individual nominated but not approved I no nomination JJ 1 .w.-....ra--1n_".Ww"I`e`. ~ +..rn.-. as...en+rvY.4ie•~~'(i:: -.4M 1- • w • Aysnda?tsm~~~ - PLANNING AND ZONING COMMISSION QQ ]?M CURRENT MEMBER NOMINATION TERM UUC UNCIL l I 4 Richard Cooper 1993-95 Cott - I 7 Barbara Russell _ 1993-95 Mayor 1 Mary Evelyn Huey _ 1993-95 Young 2 Dick Norton 1993-95 Krueger PLUMBING AND MECHANICAL CODE BOARD I pas ,-URRECJT MEMBER NOMINATION TZ M COUNCIL 3 Jerry Porter 1993-95 Biles 4 Karl Martino _ 1993-95 Cott 7 Ted Lewellen 1993-95 Mayor 2 Dave Reynolds 1993-95 Krueger PUBLIC UTILITIES BOARD PM O BEENT MEMBER NOMINATION TE$~I COUN9,1 3 Lillie Clark 1991-95 Biles 4 Bob Coplen 1991-95 Cott SIGN BOARD OF APPZALS am CURRENT MEMBER NOMINATION TERM COUNC' i 2 Gene Gumfory _ 1993-95 Krueger 4 Cliff Reding 1993-95 Cott • 5 Tony Soto 1993-95 Miller 6 Dena Fairfield 1993-95 Brock i • * Individual nominated and a • • pproved 1 No * - Individual nominated but not approved - no nomination • e • Ag©WOO TRAFFIC SAFETY QOHNIBSION DM 9MENT MEMBER NOMINATION T1= COUNCIL 3 Carolyn Bacon 1993-95 Biles 4 Kathleen Singleton 1993-95 Cott 5 Brenda Minnis 1993-95 Miller 7 Alice Gore 1993-95 Mayor CIVIL 98AVICE CON jOOjON 5 C RRENT MEMBER LOM_INATION TM 1 Jana Bates 1992-95 Harrell DENTON HOUSINfi AUTHORITY OM CURRENT MEMB NOMINATION $j~ 3 George Hubbard 1993-95 Mayor 4 Warren Whitson 1993-95 Mayor 5 Vicki Hill _ 1993-95 Mayor i TM HOARD OF DIRECTORS SEAT CURRENT MEMBER NOMINATION Tram 0 Bill Giese 1993-95 Council • ACC00128 • , • • * - individual nominated and approved No * - Individual nominated but not approved no nomina~-ion } 'l t 4 -4 ;lh l, 7 P . r f' r ~ f DENTON oo°°o°F °D°°0oo 0000 OOG~~ ~o Gc~ 0 0' oOp~~ 0 000 OOp~ ~ ~ OpO~ ooCON . CITY COUNCIL., r R o~ • e 08 05 95 15:20 C817 898 5604 DENTON SHERIFF Z001 F; ),,t )1 _ Y- ♦ ) jl 1 Denton Cou ° Department l) E FAX -MIA Q R A N Q U M Phone: 817.898.5622 Fax: 817/898-6604 Date: June 5, 1995 To: THE HONORABLE MAYOR AND CITY COUNCIL THE CITY OF DENTON Fax 8171566.8236 From: Lleutenant R. L. "Bob" Powell, Revenue Ran Administration/Management Subject: DENTON COUNTY JAIL TOUR FOR THE DENTON CITY COUNCIL AND MAYOR commnu: SHERIFF WELDON LUCAS WOULD LIKE TO EXTEND AN INVITATION TO THE MAYOR AND COUNCIL TO AN EXTENDED TOUR OF OUR TRADITIONAL LINEAR JAIL, OUR BARRACKS, AND OUR DIRECT SUPERVISION JAIL AT THEIR CONVENIENCE. THE INVITATION INCLUDES A MEAL IN THE STAr.F DINING ROOM. PERHAPS THE TOUR • COULD BE MADE A PART OF A WORK OR COUNCIL SESSION TO COMPLY WITH THE OPEN MEETINGS ACT, You should receive 1 page(s) Including this cover sheet. It you do not receive all o pages, please call me at 817-898-5622. • e 127 North Woodrow Lane, Suite 300 ~ Denton, Texas 76105.6397 - (617)898.5700 • 434.155I (Metro) ' (817) 898.5605 (FAX) 0 • CIA • HANDOUTS TO COUNCIL 6/13/95 ~ CITY CAF DENTON Delinquivgcy Distribution of $1,270,106* a 1992 and Prior Years as of May 30, 1995 Suits and Paid Judgments $668,587 $2651350 52.64% 20.89% Payouts & Over 65 $9,041 0.71% Bankruptcy $145,681 11.47% j Title Research In Progress $181,447 14.29% • • *Amount Delinquent as of July 1, 1993 McCreary, Veselka, Bragg & Allen Q CITY OF DENTON Original Delinquency 1989 1990 1991 1992 1993 Tax Tax Tax Tax Tax 700 $597,3111 $584,531 &00 500 L, $433,010 400 $368,753 w0 ~ $32!,304 300 200 11 .1 i e I 100 Y, H(;BW FIGH%V HGBW MVBA MVBA 5 Outstanding as of July 1, following year s r I McCreary, Veselka, Bragg & Allen, P.C. i r L_ G) O i' CITY OF DENTON Percent Collected By End of May in First Year of Delinquency 1989 1990 1991 1992 1993 Tax Tax Tax Tax Tax 70% 61.19% 61.54% 60% - 57.81% 58.24% 53.41% 50% 40% 30% - 20% e 10% o A May'91 May 192 May 193 May 194 May 195 • ❑ Heard, Goggin,- McCreary, Veselka, Blair & Williams Bragg & Allen, RC. • Q% • JUNE 12, 1995 RECENT CASES IN WHICH CITY OF DENTON TAXES WERE COLLECTED BY-BGSM 94-00035-362 - SUIT FILED BY BGSM - DIED VS: JOHN RODRIGUEZ SOLD PROPERTY ON 6/6/95 AT SHERIFFS SALE - THE CITY TAXES OF $1,325.25 (1992-1993) WILL BE PAID OUT OF THE COURT REGISTRY PURSUANT TO AN ORDER FOR DISBURSEMENT OF FUNDS THAT BGSM WILL ISSUE THIS WEEK. 93-1893-367 - SUIT FILED BY BGSM - DISD VS: HEB INVESTMENTS - CASE WAS SET FOR FINAL JUDGMENT 6/16/95 - WE HAD BEEN WORKING WITH FIRST STATE BANK (THE LIENHOLDER) TO TRY TO GET THEM TO PAY THE TAXES. 1ST STATE BANK CALLED US ON 6/12/95 AND SAID THEY WERE LOANING THE MONEY TO HEB TO PAY ALL THE TAXES BEFORE THE TRIAL. CHECKS WERE DELIVERED THE AFTERNOON OF 6/12/95. WE COLLECTED OVER $2,400.00 FOR THE COUNTY, THE CITY RECOVERED TAXES FOR 1992- 1994 IN EXCESS OF $3,400.00. THE DISD RECOVER TAXES IN EXCESS OF $41,000.00. FOR 1994. THIS ACCOUNT WAS COLLECTED FOR THE ,PRIOR YEARS WHEN BGSM REPRESENTED THE CITY AND WAS NOT COLLECTED BY MVBA WHEN THEY REPRESENTED THE DISD. 94-00495-367 - SUIT FILED BY BGSM - DISD VSi LINWOOD A. LACY, JR, TRUSTEE - THERE WAS A BAD ADDRESS ON THE TAX ROLL - RESEARCHED AND FOUND ATTORNEYS (COHEN & COHEN) WHO DREW UP DEED IN DALLAS IN 1991 - CALLED EVERY ATTORNEY BY THE NAME OF COHEN IN DALLAS UNTIL WE FOUND THE ONE WHO REPRESENTED THE LACY % SHE SAID THEY LIVE OUT OF STATE AND HAD NO IDEA THE TAXES WERE DELINQUENT. IN MAY, 1995 WE COLLECTED NOT ONLY THE DISD AND COUNTY TAXES BUT ALSO THE CITY TAXES IN THE AMOUNT OF $2,255.23 FOR THE YEAR 1992- 1994. JUST THESE THREE CASES ADD UP TO APPROXIMATELY $7,000.00 IN CITY • TAXES THAT BGSM HAS COLLECTED FOR THE CITY OF DENTON IN JUST THE LAST TWO WEEKS. • i • ~ i, I ali i 4` 1 • C~ • 1993-1994 Tax Collections Rates Total Tax, Penalty and Inferest Collected to 1993-94 Tax Levy 104% 103,5% 10O %a 102% 102.0% 101.8% 101.5, 101.5% 10!/o 0 101.0`% 100% 99.Irlo 990/0 98% 0 o a ao o a~' Uu 4- V) (15 y O w 4~ y1 N o r$ Up ma E UC C _ w ~c LU z ly 6 4~- ' O O U I:L. iD U s comr <rl(jti')ns lscuecl ors Told Fox, Po Yhy (mid krtaxost collected during 1993.1994 Flscd Y(xa divided by 1993.94 A<*)slod rox l.a-,vy u! I!scuf Yoar and as suppfloct by Donlon fax Offico, Donlon Central Approlsal Dishicl and Cooke County Aprxalsd Distrk;l, j e _ o • REASONS TO HIRE SAWKO & BURROUGHS, L.L.P. OVER THE OTHER FINALISTS 1) 100 % Local Control Over Collections 2) Local Knowledge to Aid Collections 3) Collections Experience and Results Equal to or Exceeding Our Competitors 4) Superior Level of Services Provided 5) Higher Concentration of Effort in Denton 6) We Have A Long Track Record of Excellent Rates of Collection in This County (Over 13 Years) • 7) Keep Denton Tax Dollars IN DENTON "Shop Denton First" yl Q Highlights of Proposal for the Collection of Delinquent Taxes i Presented to the City of Denton BY Blair, Goggan, Sampson & Meeks Curtis Loveless and Mike Gregory June 1995 c~ • TOP 10 REASONS FOR HIRING BLAIR, GOGGAN, SAMPSON & MEEKS, MIKE GRFGORY & CURTIS LOVELESS 1. Superior, Proven Collection Record • Between June 1986 and July 1993, BGSM, in association with Mike Gregory and Curtis Loveless, collected $5,5 million for the City of Denton • During the first 12 months of our contract with the City of Denton, BGSM increased revenues by 122%, yielding $356,949 over that achieved by the previous law firm of Terry Lewis and Dan Coffey • BGSM has represented Denton ISD since 1992 and has collected over $5 million for the School District • During the first 12 months of our contract with Denton ISD, BGSM increased revenues 18%, yielding $222,159, over that achieved by the previous law firm of McCreary, Veselka, Bragg & Allen (MVBA) • Blair, Goggan, Sampson & Meeks has proven that we can most effectively collect delinquent taxes and we want to renew our successful collection program on behalf of the City 2. Potential Revenue Gain for the City • Had the City of Denton been collected by BGSM at the same effectiveness level we achieved for Denton ISD, the City would have received an additional $34,762 in revenue between July 1993 and June 1994, from July 1994 to March 1995, the collection shortfall has resulted In $27,410 less revenue being collected by MVBA 3. Active Involvement in Denton Community • BGSM supports the Denton community through support of the Denton Chamber of Commerce, the BGSM/lioneyweli Teacher Mini Grant program, the Denton Special Olympics, our adopt-a- school program and contributions to United Way and other community groups • Mike Gregory and Curtis Loveless have extensive involvement in the Denton community, including participation in the Big Brother/Big Sisters of Denton County, the Denton YMCA. • the Denton Bar Association and the Boy Scouts of America 4, Ease of Transition to BGSM • BGSM's close, working relationships developed with the City Tax Office and Courts ensure a smooth and quick transition, with no disruption to the Tax Office i D • Because BGSM formerly represented the City and currently represents Denton ISD, we know the City's delinquent tax roll and are immediately prepared to collect the City's delinquent taxes • BGSM is currently taking the lead position in various collection and litigation matters that impact both the Denton ISD and the City of Denton s o • ra • 5. Most Comprehensive Collection Program in North 'texas • Leading edge bankruptcy and FDIC/RTC collection programs • Consistent leadership in litigation filing and disposition for all of our clients • Unlike smaller firms, we have the personnel and resources to tackle the most complex collection challenges. AGSM has a staff' of over 50, in addition w our Denton office personnel, which will support our collection efforts on behalf of the City 6. Knowledge of Denton's Delinquent Accounts - Customized Program for Denton • BGSM has maintained a local office and active presence in the Denton community since 1986 • Our pre-litigation collection efforts resolve many delinquencies befire litigation is required • Personal contact allows BGSM to understand and resolve the unique issues facing delinquent taxpavers • Our affiliation with Denton attorneys Mike Gregory and Curtis Lovelefr, provides local expertise, monitoring and liaison efforts for our collection program 6. Assistance to the City in the Collection of Miscellaneous Accounts • BGSIvl's ability to incorporate the collection of mowing and paving liens in addition to ad valorem collections will provide the City with more revenue • Similar program for other clients has resulted in significant revenue collections 7. Established Affirmative Action and Minority and Women Businm Procurement Programs • Minority and female participation is demonstrated and encouraged throughout BGSM's staff: DeMetris A. Sampson, an African-American female, is the named partner of Blair, Goggan, Sampson & Meeks 55`7 of our work force is comprised of ethnic minorities Minority law clerkship program provided since 1987 Minority and women owned businesses utilized as subcontractors, vendors and suppliers • 9. Leading Edge Computer Technology • W,SM has invested millions of dollars in state-of-the-art computer technology • A staff of 41 data processing professionals is employed by our firm, 20 of which will support our Denton collection program ® 10. Expertise and Resources to Meet the Needs of the City of Denton , • • As the largest delinquent tax collection law firm in North Texas, BGSM is prepared to meet j the needs of the City of Denton 1 J O 0 0 First Year Performance Comparison City of Denton City of Denton Denton ISD ,c; F I m, i(..l b„ tr 5630,33: :443,341 51468 42 $1 0131 537:,133 1 ia» $242 788 QW0 MO WS & Coffey BGSM BGSM MVBA MVBA BGSM o Terry Lewis & Dan Coffey Blair, Goggan, Sampson & Meeks A McCreary, Veselka, Beck & Allen 1 Performance Comparison Comparison or Turnover to Delinquent Collections City of Denton Denton ISD OVer Cs~llcrtions Turn over~ In(olfecCollections TIrRover Decrease Decrerse Deeremie 5f 16% 15% 18% 27% ($69,406) ($fr4,257) `222,.161 ($411,394 s445,5al W??,U10 SI,~U!,188 i b 1,x68,242 i 1S1N1 bl,1461~l ills. S!?6,1 ~t ti s68,'! c l 091,'4 r: 1 4111 1,ur>a 1 , 92 f, 93 1. 9.1.6 : 94 2!n iqq 1 9 I I 119] Whir.4vull, )emp,ro, Vkl (Vile. %t>elka, 8t:A 11rcrran, %Pxlka, Ikek ~ Blair, Goggm Sempwn a If,rk l Vllrn d kllrn & %leek, Cm-rem Year Haw Tas Turrimer n Tula) I1;1s1 T11s & I'KI ('nliec(ed All the C'it) of Denton O'folat Base Tar R I'M Collected for the Deolon ISD Delinquent Tax Collection Comparison BGSM vs. MVBA Collection Shortfall: $34762 Denton ISD 9 Due to Lower Performance by 126.39% McCreary, Veselka, Bragg & Allen 125% City of Denton 12 We 116.96% 110, -__MVBA BGSM ® o Percent Collected of Current Year Turnover 7193.6194 Sources City ul' Denton "Tux Attorney Collection Report" Denton ISD "Monthly Tux Collection Report" • 0 • Delinquent Tax Collection Comparison BGSM Performance for Denton ISD VS. MVBA Performance for City of Denton Collected By MVBA/BOSM BGSM "fax Year 1993/94: City of Denton Denton ISD- _ CurrentYear T nrn over $368,753 $1,047,300 . Base x over to Anornry 7/1M) Collections ~I 1 $431,298 $1,323,662 Jowl Base Tax + I'&I f calkllcclcJ 7/1/93 -6M/94) I ` i Effectiveness 116.96% 126.39% JJ Il - - 11 - --JI City of Denton Collection Shortfall: Additional Revenue if BGSM had collected for City: $34,762 Notes: 1993/94 '['ax Year Collected by MVBA and BGSN.. MV13A collections: $336,610 78% of total collections) ' • MiSM collections: $ 94,688 ~22% of total collections) • A Collections do 3ot include Peterbilt payment. Data Source: City of Denton 'Tax Attorney Collection Report" Denton ISD "Monthly'rax Collection Report" Ca t Delinquent Tax Collection Comparison BGSM vs. MVBA Nine Month Collection Shortfall: $27940 Denton ISD Due to Lower Performance by 105.24% McCreary, Veselka, Bragg & Allen os% City of Denton 100% 96,72% 0, 95% x;I ` MVBA 1 .YBGSM Percent Collected of Current Year Turnover 7194.3195 Source: City of Denton "Tax Attorney Collection Report" Denton ISD "Monthly Tax Collection k pot" • w • . ti Delinquent Tax Collection Comparison BGSM Performance for Denton ISD VS. MVBA Performance for City of Denton - Collected By MVBA BGSM Tax Year 1994/95: City of Denton Denton ISD ~Current Year Turnover $321,757 $929916 ('Total Base iax turned ' - over to Attorney 7/1/94) 1 Collections $311,208 $978,647 (Total ltase fax + 1,&1 (9 mo collections) (9 mo C011ectIons) ~I wil"ted 7/1/94-3411M) Effectiveness 9672;G 105.24% Nine Month City of Denton Collection Shortfall: Additional Revenue if BGSM had collected for City: $27,410 Data Source: City of Denton 'Tax Attorney Collection Report" Denton ISD "Monthly Tax Collection Report" • Letter to [he Hdimr Denton Record Ciuonicle An open letter to the Denton City Council: Dear council members, Council members, what do you expect from city government in your neighborhood? The leas[ you can expect is protection from crime, a sense of security, relative peace and quiet at night, safe reereatiun facilities fur families, decent streets and drainage, and other public services. For decades, we did not have those same expectations in Southeast Denton. We wanted those things, but did not expect them. In recent years we have seen great improvements--the building of the Martin Luther King Recreation Center, the Phoenix Apartments, and improvements in streets, drainage, and sidewalks (although much remains to be done). Most important of all has been the great reduction in crime in our neighborhood, a much greater sense of security, and a quieter and more peaceful atmosphere at night. What caused this improvement, other than the physical Improvements'? The answer is simple: the COPS prograrn, the removal of alcohol from Fred Moore Park and (lie 10 p.m. curfew in the park. Now your are threatening to deprive us of this lowered crime rate, our sense of security and our peace and quiet by eliminating the three things that gave us these benefits. How would you like to have drug dealers just a few blocks from your home and near the Whool your children attend? Flow would you like to have a park a few hundred feet away in which there arc boom boxes roaring at midnight and where wild drinking parties are taking place? 'T'alk with homeowners and working people who lived near Fred Moore Park before the late 1990s before you vote to take away our progress as a community. r h i l • w • June 12,1995 Editor, Denton Record Chronicle Demon, 'T'exas Dear editor, 'this is a letter to the city council of Denton. Before you m-,ke big changes in the lives of people who live in Southeast Denton, think about what you are doing and listen to us who will be affected by your actions. There are many reasons why you should not remove the prohibition on alcohol and the 10 o'clock curfew in our park. One of the big reasons is the noise that will result. 'rhe people who live around that park are mostly hard working people who have to get up early in the morning to go to work, We also have lots of children living in the area who have to go to school in the morning, And there are lots of old people who need a good night's sleep. Before we had the alcohol prohibition and the curfew the park was filled with people drinking and playing loud music keeping people awake all night, The same thing will happen agt.in if you allow alcohol in the park and remove the curfew, Would you like to have wild drinking parties and loud noises keeping you awake when you have to go to work or to school the next day? It, I • 1 1 • • June 13, 1995 To the Editor DIXI'ON RECORD CHRONICLE P.O. Box 369 Denton, 'T'exas 76202 To the Editor, I am a citizen of Southeast Denton and when I see what is going on in the Denton City Council to wipe out all the gains that this community has made in the past eight years I gel sick and disgusted. For years we fought to get the city to help reduce the crime rate in our area and to get some of' Ike drug pushers off our streets and out of our park. We finally got that done over a period of many years by getting the City Council to put a stop In wild drinking parties in Fred Moore Park and by establishing a curfew in the park. Just those two changes, along with the COP program, made a world of difference in our lives. Now we feel safe walking or driving on our streets. But this will end if the City Council lets people bring alcohol into the park again and if they wipe out or change the curfew and eliminate the COP program. i beg the City Council to not return us to the shape we were in six or seven years ago, Please do not. change the curfew or permit alcohol in Cared Moore Park, And please do not eliminate the COP program. • Q 'raj ~ 1 , hti n'r~r ln~ 1~1- ~ C~'Y. i +r► • _ I June 13, 1995 TO the I;rlitor DENTON RECORD CHRONICLE P.O. Box 369 Denton, Texas 76202 To the Miter, I am a citiv.en of Soulheast Denton and when I see what is going on in the Demon City Council to wipe out all (lw gains that this community has made in the past eight years I get sick and disgusted. For years we fought to get the city to help reduce the crime rate in our area and to gel sonic of the drug pushers off our streets and out of our park. We finally got that done over a period of many years by getting the City Council to put a stop to wild drinking parties in Fred Moore Park and by establishing a curfew in the park. Just those two changes, along with the COP program, made a world of difference in our lives. Now we feel safe walking or driving on our streets. But this will end if the City Council lets people bring alcohol into the park again and if they wipe out or change the curfew and eliminate the COP program. I beg the City Council to not return us to the shape we were in six or seven years ago. Please do not,change the curfew or permit alcohol in Fred Moore Park. And please do not eliminate the COP program. i 1,2 vti CL~ c"~' 1 l 1 A:*li vti, ; 'tr 1 • • June 13, 1995 Editor, Denton Record Chronicle P.O. Box 369 Denton, TX 76202 To the editor: The Denton Parks Board worked long and hard to improve and upgrade Fred Moore Park to make it a place for the children of Southeast Denton to enjoy. Recreational facilities were much improved and now it is widely used by neighborhood families. It is a safe area and parents can allow their children to play there without undue worry. This will not be true if the city decides to permit alcohol consumption in the park. Then parents will have to constantly worry about the safety of their children. 1s the city willing to provide constant police protection when the alcohol ban is removed? If not, the work of the parks board will have been in vain because parents will not want to let their children play there unattended. City council members, please do not destroy this Great community asset. L All 0 0 s WE, THE UNDERSIGNED MEMBERS OF DISTRICT ONE, THE "N.I.C.E. GROUP, THE CHURCH COMMUNITY AND CONCERNED CITIZENS OF THE CITY OF DENTON, RESPECTFULLY SUBMIT THIS PETITION TO THE DENTON CITY COUNCIL IN aTBQI' C%PPOSITION TO RESCINDING THE ORDINANCE THAT PROHIBITS THE CONSUMPTION OF ALCOHOL IN AND AROUND FRED MOORE PARK. WE FURTHEit OPPOSE THE LIFTING OF THE %00 P.M. CURFFIA1, OR THE REMOVAL OF THE "COP" (COMMUNITY ORIENTE!r >-OOLICING) PROGRAM FROM SOUTHEAST DENTON. THE RETENTION OF ALL THREE ELEMENTS IS VITAL TO THE INTEGRITY OF THE SOUTHEAST DENTON COMMUNITY, AS WELL AS THE CITY OF DENTON. NAME ADDRESS PHONE NO. VOTER REG. NO. GSa. wi A" ati azocyssl 4~1-6, jl~d '7 rx.w''"~ ~Q7-53~ ~ pa C/ 2,t ~r ~ ~g ~ - 24 uz S n^i7`r? i/oAp 3P31?217 ® ~ o o I • p • WE, THE UNDERSIGNED MEMBERS OF DISTRICT ONE, THE "N.I.C.E." GROUP, THE CHURCH COMMUNITY AND CONCERNED CITIZENS OF THE CITY OF DENTON, RESPECTFULLY SUBMIT THIS PETITION TO THE DENTON CITY COUNCIL IN 8_„T,Q;L OPPOSITION TO RESCINDING THE ORDINANCE THAT PROHIBITS THE CONSUMPTION OF ALCOHOL IN AND AROUND FRED MOORE PARK. WO FURTHER OPPOSE THE LIFTING OF THE 10,00 P,M. CURFEW, OR THE REMOVAL OF THE "COP" (COMMUNITY ORIENTED POLICING) PROGRAM FROM SOUTHEAST DENTON. THE RETENTION OF A,LL THREE ELEMENTS IS Vi'1'AL TO THE INTEUR.ITY OF THE SOUTHEAST DENTON COMMUNITY, AS WELL AS THE CITY OF DENTON. NAME ADDRESS PHONE NO. VOTER REG, NO. k4C, w f - 714 ~ 4 q G elf h-s o / 1 / ifaL,z Lill ~:J;., ,;i .r LGy ~ %.,f •3rlis~ f9b ac, • ~ ' ~ a« Pl,~-.~ 591 of o ~ LI:l~..a. At J:•./YJ t. f~,'./i .~~}~(1~~-" • o • • CIA • 0b%3? ~5 O§: S4 OM,E ,1T', ~j NORTH TEXRS 002 WE, THE UNDERSIGNED MEMBERS OF DISTRICT ONE, THE "N.I.C.E." GROUP, THE CHURCH COMMUNITY AND CONCERNED CITIZENS OF THE CITY OF DENTON, RESPECTFULLY SUBMIT THIS PETITION TO THE DENTON CITY COUNCIL IN Stg"k OPPOaS-MN TO RESCINDING THE ORDINANCE THAT PROHIBITS THE CONSUMPTION OF ALCOHOL IN AND AROUND FRED MOORE PARK. Wk FURTHER OPPOSE THE LIFTING OF THE 10:00 P.M. CURFEW, OR THE REMOVAL OF THE "COP" (COMMUNITY ORIENTED POLICING) PROGRAM FROM SOUTHEAST DENTON. THE RETENTION OF ALL THREE ELEMENTS IS VITAL TO THE INTEGRITY OF THE SOUTHEAST DENTON COMMUNITY, AS WELL AS THE CITY OF DENTON. II NAME ADDRESS PHONE NC-. VOTER REG. NO, w~ 9 G ' ECG CL. i . ~ ' . n Lt- I ( ``11 f 1 '3 S - Fic' 14 - / 5f ~ ' TI2 - x Y • 06; 1 [ 55 n'a `.•d i iJ1 f JEF°31 T' OF FJII TE%,( p ~ r WE, THE UNDERSIGNED MEMBERS OF DISTRICT ONE, THE "N.LCA." GROUP, THE CHURCH COMMUNITY AND CONCERNED CITIZENS OF THE CITY OF DENTON, RESPECTFULLY SUBMIT THIS PETITION TO THE DENTON CITY COUNCIL IN S_ TRONG q"9§IjQH TO RESCINDING THE ORDINANCE THAT PROHIBITS THE CONSUMPTION OF ALCOHOL IN AND AROUND FRED MOORE PARK, WE FURTHER OPPOSE THE LIFTING OF THE 10:00 P.M. CURFEW, OR THE REMOVAL OF THE "COP" (COMMUNITY ORIENTED POLICING} PROGRAM FROM SOUTHEAST DENTON, THE RETENTION OF ALL THREE ELEMENTS IS VITAL TO THE INTEGRITY OF THE SOUTHEAST DENTON COMMUNITY, A$ WELL AS THE CITY OF DENTON, NAME ADDRESS PHONE NO. VOTER REG. NO. I\k-acv ~wl c / _ . r~ C ~;~r / IZISLY /dO I1. rl,.,lJ, •ar,Y.n ~,.ill •,.l lI~` L. v, tj . i ~y ~ .S~b ~r r7 /y f c c 4 r L~Pf"ti ZVllnoti ~)/~1t'S C) ti • • WE, THE UNDERSIGNED MEMBERS OF DISTRICT ONE, THE "N.I.C.E." GROUP, THE CHURCH COMMUNITY AND CONCERNED CITIZENS OF THE CITY OF DENTON, RESPECTFULLY SUBMIT THIS PETITION TO THE DENTON CITY COUNCIL IN STRONG 9-Pe, OSfTION TO RESCINDING THE ORDINANCE THAT PROHIBITS THE CONSUMPTION OF ALCOHOL IN AND AROUND FRED MOORE PARK. WE FURTHER OPPOSE THE LIFTING OF THE 10:00 P.M, CURFEW, OR THE REMOVAL OF THE "COP" (COMMUNITY ORIENTED POLICING) PROGRAM FROM SOUTHEAST 1 DENTON, THE RETENTION OF ALL THREE ELEMENTS IS VITAL TO THE INTEGRITY OF THE SOUTHEAST DENTON COMMUNITY, AS WELL AS THE CITY OF DENTON. NAME ADDRESS PHONE NO. VOTER REG. NO. L~x1G- ~tMLy+.►CK 3Z/ 4, _ ; S?.' -487-P40 0 PiwGSR 1,(~j~~u~~so~ ~Sp~ S/kw.f rPo( 6tdySSI a -7 L 363'A73 7 - Cl fLl~_ ~ ~G - . G • A • a r 12, K 0;:S4 Ul l V iEES I T'. OF I EF TH I DAS Oar?. WE, THE UNDERSIGNED MEMBERS OF DISTRICT ONE, THE "N.I.C,E." GROUP, THE CHURCH COMMUNITY AND CONCERNED CITIZENS OF THE CITY OF DENTON, RESPECTFULLY SUBMIT THIS PETITION TO THE DENTON CITY COUNCIL IN ATRONG OPPOSITION TO RESCINDING THE ORDINANCE THAT PROHIBITS THE CONSUMPTION OF ALCOHOL IN AND AROUND FRED MOORE PARK, WE FURTHER OPPOSE THE LIFTING OF THE 10:00 P.M. CURFEW, OR THE REMOVAL OF THE "COP" (COMMUNITY ORIENTED POLICING) PROGRAM FROM SOUTHEAST DENTON. THE RETENTION OF ALL THREE ELEMENTS IS VITAL TO THE INTEGRITY OF THE SOUTHEAST DENTON COMMUNITY, AS WELL AS THE CITY OF DENTON. NA MV ADDRESS PHONE NO. VOTER REG, NO. <<I c L 'Sl ! ..11.1, >It. ~~.1~ N 71} - , A i.44 4g ~1'4 11. 5 ! 3 xG~j m~ d rr~ 7(p • C' e?la+ elz! [f1, I 59 O O , I , 1 I I j • c:+ 0 i . I:D F f ;S Fl LIE