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Home My WebLink About08-08-1995 # 5 k 4h` .bike '''R t 3.'1F r it 7 c ~~~4 r ~+mr far` ~ala~ dst ? ~,`i .4- ..r: , r , r.. , 1. r. , r .~,;i^A'1-.+r...,.,der^.h!4\t;F2MJlvuTF~4~MFDY~:: [?atVs•• CITY COUNCIL AGENDA PACKET 8-8-95 i F I r^~ rf s ~ ~ Hi t) l n ~ r ,~r16 { ~ { e r r ,~~54~{ 1 r I :l • y + ~i+ ~S n ~1 5: )'Jr i'rRypyrlu~,l a ~ -w l r fr y` i '~L y ' ~ ~ r 1V .e't. :.y. . '.!ill d.s 11 ..,'.rli Ci~I ~ ,X4.. VO~ AGENDA CITY OF DENTON CITY COUNCIL August 8, 1995 l oh Work Session of the City of Denton City Council on Tuesday, August B, 1995 at 4:00 p.m. in the City Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be consideredi NOTM A Work Session is used to explore matters of interest to one or more City Council Members or the City Manager for the purpose of giving staff direction into whether or not such matters should be placed on a future regular or special meeting of the Council for citizen input, city council deliberation and formal City action. At a work session, the city Council generally receives informal and preliminary reports and information from City staff, officials, members of city committees, and the individual or organization proposing council action, if invited by city Council or City Manager to participate in the session. Participation by individuals and members of organizations invited to speak ceases when the Mayor announces the session is being closed to public input. Although Work Sessions are public meetings, and citizens have a legal right to attend, they are not public hearings, so citizens are not allowed to participate in the session unless invited to do so by the Mayor. Any citizen may supply to the City council, prior to the beginning of the session, a written report regarding the citizen's opinion on the matter being explored. Should the Council direct the matter be placed on a regular meeting agenda, the staff will generally prepare a final report defining the proposed action, which will be made available to all citizens prior to the regular meeting at which citizen input is sought. The purpose of this procedure is to allow citizens attending the regular meeting the opportunity to hear the views of their fellow citizens without having to attend two meetings. 4t00 p.m. 1. Receive reports and hold discussions regarding the following budget hearingat 4:00 - 4:15 Introduction 4:15 - 4:45 City Services General Government Municipal Judge Legal 4145 - 5:00 Human Resources 5t00 - 5:30 Review of Proposed Compensation Package , 4 .0, ~t I "1 X14 ,Si Vy! 117 yy y c~t r Tl c x < r,, • r, i .i ;1)iIF.~~~~bi '~1 lJ~F}yS 4.n i~(4~T~~ i.~~ti~- T ! Y. 1 1 • :a'.s f1114~.'i~ 14'I :'.~/•1 ~ I{I I'.11\'~I~\C~~)M141 ~Y'Su i i.: Ve*Noy21-02 9 A"11 City of Denton city council Agenda August 8, 1995 Page 2 Closed Meeting of the City of Denton City Council on Tuesday, August 8, 1995 at 500 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas, at which the following item will be considered: 500 p.m. 1. Closed Meeting: A. Legal Matters Under TEX. GOVT CODE Sec. 551,071 B. Real Estate Under TEX. GOVOT CODE Sec. 551.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 1. Hold a discussion regarding the appointment, employment and evaluation of the Municipal Judge. Continuation of the Work Session on Tuesday, August 8, 1995 at 6s00 p.m. in the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: 6:00 - 6:15 Vehicles I 6:15 - 5:45 Treasury Operations Motor Pool customer service Treasury municipal court Finance Administration Purchasing/Warehouse Internal Audit Accounting Budget/Tax Information Services Administration (Info Srvs) Administrative Services 6:45 - 7:15 Development Services , • Planning Administration 0 Inspections Main Street 7:15 - 7:30 Break 0.' t . r y.•.` ~2 .r .1 r. ~ t: try ~ ,f tr w y r ~ k F 1• • w r, a:'r, ..,....r r..or. . ; r .nriw ;an..i..A.v a.a :r::- r n!.t:'S§6s~rWAdRV1Vlbht ~f .:U"%: 9odaN0,12.. <.)xoz 40evdalte We ' city of Denton City Council Agenda -3 August 8, 1995 Page 3 7:30 - 7:45 Drainage 7:45 - 10:00 Utilities Electric Water Wastewater Solid Waste Fleet Services I C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the ,..._day of , 1995 at W o'clock (a.m. ) (P.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566-0309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (91nD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARYfS OFFICE. • ACCO02A5 ,r i • • WY Of DENTON, TEXAS MUNICIPAL BUILDING • 215 E MCKINNEY • DENTON, TEXAS 76201 (817) $66.8200 • DFW METRO 4342629 i MEMORANDUM DATE: August 4, 1996 TO: Lloyd V. Harrell, City Manager FROM; Kathy DUBcss, Executive Director of Finance SUBJECT: 1996.96 BUDGET DELIBERATIONS AND PROCESS As we begin Council deliberation on the proposed budget, I thought It would be beneficial to overview the process we will be working through now until mid-September. As In the past, we will have ctaff budget presentations on August 8'" and 15"'. Although the meeting on the 81' is exclusively dedicated to staff presentations, the meeting on August 161" wilt Include approval of the DCAD budget and certifler; appraisal roll, and other necessary Items. On August 22nD, we will hold a public hearing on the budget, and hoteltmotel occupancy tax recipients will present their budgets, Also on the 22nd we will begin our discussion of major issues. As issues are considered, additional Information will be developed and provided to the Council to be included In their "Summary of Responses to Questions" file, Other major topics not covered in the Major Budget Issues Report (MBIR) may be added to that list as indicated by Council The August 29' meeting will be dedicated solely to the discussion of major Issues, On September 6", Council will consider each issue separately, determine the course of action for each, and final "budget balancing" will be completed to allow formal ordinances to be drawn up for approval on September 12'". Also inciuded in the September 12" agenda will be the adoption of the tax rate, and approval of the Lalor fund recipient's contracts and budgets. Much of the next six weeks will be committed to budget deliberations as we conclude this process that began in January. If you have any questions, please let me know, Ko ai Af F00F10 jj 1 "LWicated to Quality Service" PA>: i QI'TY Of DENT+ON, TEXAS MUNICIPAL BUILDING • 216 E. MCKINNEY • DENTON, TEXAS 76201 (817) 566.6200 • DPW METRO 434.2629 MEMORANDUM DATE: August 4, 1996 TO: The Honorable Mayor and Members of City Council FROM: Jon Fortune, Chief Finance Officer SUBJECT: RESPONSES TO QUESTIONS ON THE 1995-96 PROPOSED BUDGET Please find attached a response to Council's question regarding the receipt of a Department of Justice grant to hire additional police officers. Please Insert this Item In the three ring binder containing responses to questions on the 1996.96 budget provided to you on July 28, 1996. Thank you. AFFOOFOF AOachmeof .2 "Dedicated to Quality Sen ice" rF * ~ ♦r 1 } I r ~ t R S ry ° , i .r,... i f•c~ n+r., r,a, °n.4..;xy.y,wrV CV k%ae!;?I;rflY2'S!1?F(SA~°N;%td~, , SUMMARY OF RESPONSES TO QUESTIONS ON THE 1996-96 PROPOSED BUDGET July 11, 1995 (Yopllcs) 11 Cable television subscription fee 2) Day care permit fee 3) Alternative fuel program 4) Fire equipment 5) Health Insurance Increase 6) Half (K) cent sales tax to reduce property tax 7) 1995 tax levy August 4, 1995 (Toplosl 9) Universal hiring program - Police • AFFOOEEF I r° Ji* 0 . : t. _ .>.s.m p.-ggL,p .(X!1`l`s4'Y.R^.rtr`N;4S'n .`i9i1Zd'~'.~1~2~~dZ.Tf~r^h.~1 Y CITY OF DENTON, TEXAS DE'PAATMENT OF POLICE MEMORANDUM T0: Lloyd Harrell, City Manager FROM: Michael W. Jez, Executive Director of Emergency Services DATE: August 3, 1995 RE: Universal Hiring Program Dear Lloyd: As per your instructions I have contacted the Department of Justice regarding the Rux ft mechanism of their Universal Hiring Program, The grant period is for three years and tending is authorized for up to 75% of ofcer salaries, and fringe benefits or $75,000.00 per officer, whichever is less. Additionally, the requirements are that the $75,000.00 be spread over the three year period in continually decreasing amounts. For example if the Department were to request three officers for three years ($75,000,00 x 3 = $225,000.00) the total eligible reimbursement would be $225,000.00. That $225,000,00 would be allocated over three years in decreasing amounts. In short, the federal share would amount to the $225,000.00 collected over three years while Denton's share would be approximately $127.000.00. Finally at the end of the grant period Denton's budget would be impacted by about $352.000.00 for each three officers. • hael , Jez Executive Dir or of Emergency Services J 601 8. HICKORY STREET SUITE E DENTON,TEXAS 76f06` DUTY OFFICER (617) 666 a 101 FAX (617) 363.7166 Y FY tY 3 . • , s i `e4. r r ) / v U.S. Department of Justice Uffice of Community Oriented Policing Services (COPS) Opa of r oor 1100 Poo " f Aw, NW WaAftimD.C. 70530 June 30, 1,995 To all COPS FAST and COPS AHEAD Grant Recipients: Under the Public Safety Partnership and Community Policing Act of 1994, the Department of Justice and the Office of Community Oriented Policing Services (COPS) are pleased to announce the Universal Hiring Program. The Universal Hiring CrograEp will fund the hiring of new officers devoted to community policing on the streets and rural routes of this nation. As with all programs funded by the COPS Office, the Universal Hiring Program is intended to encourage the development of police- citizen cooperation to control crime, maintain order, and improve the quality of life in America. As such, this program permits Interested law enforcement agencies to supplement their current sworn forces through federal grants to defray costs of salary and benefits for up to three years, As COPS FAST and COPS AHEAD recipients, you have already submitted an application and community policing plan to the COPS Office. Therefore, unlike other agencies, you need not submit a new Applications Kit for additional officers under the Universal Hiring Program. However, to participate In this program and give us an indication of the level of additional hiring resources that your agency needs, you mud complete and mail the enclosed Officer Hiring Request to the COPS C Office, postmarked by August 31, 1995. You may have received a full Universal Hiring Program Application Kit In the Mall. If so, you may disregard it. A Fact Sheet providing additional information is enclosed. However, please disregard the three application deadlines. You do not need to complete a Universal Hiring application, and therefore, the application deadlines do not pertain to you. As COPS FAST and AHEAD grantees, you need only to complete and mail the enclosed Officer Hiring Request to the COPS Office, postmarked by August 31, 1995. Based upon the number of responses we receive and in light of available funding, we will send to you a confirmation of the specific: number of sworn officers that we anticipate being able to fund. Officers hired under the Universal Hiring Program are subject to the same conditions as your FAST or AHEAD grant, including the requirement that any hiring under the Universal Hiring Program be in addition to, and not In lieu of, other hiring by your agency. Under the Universal Hiring Program, waivers of the non-federal matching requirerneol way be requested, but will be granted only upon a showing of extraordinary fiscal hardship. For more Information about the Universal Hiring Program or other grant opportunities available from the COPS Office, please call the Departnxrnt of justice Crime Bill Resnonse Center at 1.800-411- 6770. e We look forward to conlinuing our productive partnership in fighting crime in our country. E Sincnrrlt, Joseph E. Braon Director A'A • u.s, Department of dusltce gas, U.S. Department of Justice Fact Sheet Office of Community Oriented Policing Services (COPS) Universal Hiring Program Program Information but will he granted only upon a showing of extraordinary The COPS Universal Hiring Program is one of several fiscal hardship, approaches developed by the Department of Justice under the Public Safety Partnership and Community Policing U Up to S 120 million in grants will be made under the Act of 1994 to deploy new officers devoted to community Universal Hiring Program to state, local and other Jaw policing on the streets and rural routes of this nation. The enforcement agencies in FY 1995. If requests exceed the Universal Hiring Program permits Interested agencies to funds available, the amount or starting date of grants may supplement their current sworn forces, or establish a new be adjusted to accommodate demand, agency, through federal grants for up to three years, All law enforcement agencies, as well asjurisdlctionsconsid- ❑ COPS grant funds must not be used to replace funds that ering establishing new law enforcement agencies, are eli- eligible agencies otherwise would have devoted to fixture gible to apply for this progrant, officer hiring. In otlter words, any hiring under the Universal Hiring Program must be In addition to, and not in lieu of, Agencies that have received COPS grans through COPS officers that otherwise would have been hired. AHEAD or COPS FAST need nor submit a new applicarion for additional ojjiceesundertheUniversal I iringProgram. U In hiring new officers, agencies may not reduce the Those granreea will be contacted bl- the COPS Office scope ofIheircustomary screen Ing and training procedures, separatelviodelerminerheirneedjaraddlrlonalrerources, and must include community policing principles in their training curricula, Funding Provisions U Ihcrewill bethree application deadlinesfortheUniversal • U Grants will be made for up to 75 percent of the total Hiring Program: July 31, 1995, for Round I; October 15, salary and benefits of each officer over three years, up to 1995, for Round 2; and March 15, 1996, for Round 3. a maximum of $75,000 per officer, with the remainder to Funding for Rounds 2 and 3 are subject to future be paid by state or local funds, Funding will begin once Congressional appropriations. the new officers have been hired or on the date of the award, whichever is later and will be paid over the course U An award under the COPS Universal Hiring Program of the grant. will not affect the consideration of an agency's eligibility for • n grant under other COPS programs. • ~ U Waivers of the non-federal matching requirement may be requested under the Universal Hiring Program, ` U Application kits are available by contacting the Ucpamncnt of lmtice Response Cetntr at 1.800.421.6770. o.p„m,.MOruwmsa..rwn..c.nl.r taowst~na Jarw t,1N1 t r.= • y • Crv~s plc S ~l , ~i. 3 t's' d'am' \tE ~ ~ yF Y n 1i y' 7~ U.S. Departmehf ofJuslice Office ojCommunity Oriented Policing Services COPS Universal Hiring Program OFFICER HIRING REQUEST FOR COPS AHEAD AND COPS FAST GRANTEES Yes, we are interested in participating in the COPS Universal Hiring Program. We understand that COPS Ualversal Hiring Program hiring grants provide a maximum kderal contribution of 75% of tut salary and benefits of each officer over three years, up to a cap of $75,000 per officer, with the federal share decreasing from year to year. Applicant Orgaulration's Legal Name: Executive Information: Lew Enforcement Executive's None, Thk: Agency Nuns, _ Address: City : State: Zip Code, Telephone, FAX:. _ Lew Enforcement Agency EfN Number (Assigned by the IRS): Law Enforcement Agency OR! Number (Assigned by FBI for UCR Reporting): Government Executive's Name: Title: Nuae of Government Entity: Address: - • City : Stale: -Zip Code: Telephone: FAX: T I General Information: ' Type of Police Agency: Cl Municipal 0 County Police 0 Stole M Sheriff 0 Indian Tribal a Other: 4 j 1 Pare t r ~i} F Sryif r~r~ 1 0 • Y ToW number of new officers requested for 1945: Pull•Time Part•Tiale _ Date(s) by which you would like to hire the officer(s); Current authorized sworn force strength (as of May 1, 1995), Current actual sworn face strength and funded vacancies (as of May I, 1995), _ To assist the COPS Me in planning, how many additional officers would you like to have supported by the COPS Offi(e in each of the following adendar years: love Pan-Time iS^7: 1998: 1999, 20W Are you requesting a waiver of the local match requirement based upon extraordinary local fiscal hardship? Cl Yes O No If yes, attach a one page typewritten dw4 iption of the extraordinary ( local fiscal hardship upon which you are basing your request for a waiver. I certl/y char the Information provided on this form is true and accurate to the best ofmy knowledge. l acbawlealge Thar the Assurances and Cert frcationr submitted in connection with the applicant's prior COPSAMEAD or COPS FAST applleaffan remain in face. I understand Ihat priar to any grant award, the applicant mutt comply with all appleealion and program requirements ofthe Pabife Safety Partnership and Community Policing Act of 1994 and other requirements offederaf law. Law Enforcement Executive's Signature: Dater (signature of person named on the front of this form) Government Executive's Signature: Date: (signature ofperson named on the front of thin form) Return this form, and any aAdiflonal information that Is required postmarked by August 31, 1995, To this address: COPS Universal Hiring Program U. S. Department of Justice 1100 ^rmont Avenue, N.W. Washinglon, DC 20530 . . 'Frer¢dcoples will NOThe accepted. C. Page 2 0 t: T> 0 $4: cwt P~"d • HANDOUT TO COUNCIL 8/8/95 OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Herbert L. Prouty, City Attorney SUBJECT: Legal Department Budget Presentation, Agency No. 010 DATE: August 80 1995 Jydget. Summa rv The Legal Department's budget, as detailed on pages 178 and 179 of your Annual Program of Services manual shows a slight increase from $532,585 to $541,992 from the 1994-95 fiscal year. This presents- tion will focus on performance measures, some adjustments in projected workload measures based on ten months' actual experience, and an explanation of budget changes. Performance Measures Attached to this memo are revised 1994-95 estimates on workload and productivity measures, found on page 178 of your manual, based on a review of the actual experience through ten months of this fiscal year entitled "Performance Measures". For approximately eight months of this fiscal year, the Legal Department operated either without a city attorney, without one assistant city attorney, or without a full three person support staff as a result of the transfer of a legal secretary to another department. In addition to the Legal Department not being fully staffed, and City undertook the GTE litigation which was, at one time, occupying most of the time of two attorneys in this Department. As a result, the actual workload and productivity measures for this fiscal year were affected by the reduced staff available to respond. • Anticipating a full staff of five attorneys and three support j personnel, the same staffing which has been in place for several years, we anticipate significant increases in production in the 1995-96 fiscal year as estimated in the baseline numbers shown on the attached exhibit. • Municipal Court One additional category which has been added and which has affected the Legal Department's workload significantly is Municipal Court's conversion to a Court of Record. It was estimated that when the Municipal Court became a Court of Record last year that approximately 50 hours per week of the time of the attorneys in • w • Honorable Mayor and Members of the City Council August 8, 1995 Page 2 this Department would have to be devoted to Municipal Court. Actually, due to night dockets and other matters which the Municipal Judge has seen fit to require, it is actually taking 60 hours per week of the prosecutors' time to handle matters in Municipal Court. As you can see from the Performance Measures exhibit, the number of dockets handled in Municipal Court is anticipated to be approximately double that of fiscal year 1993-94, increasing from 244 dockets and trials to an estimated 457 dockets and trials in this fiscal year. Based on a standard 40-hour week, this means that 60 hours per week of the time of the attorneys in this office, or 1 1/2 attorneys per week, or 304 of the attorneys' time is being spent on municipal court related matters, although everyone in this office is working more than a 40 hour week. The average for most attorneys in the office is between 50-60 hours per week in order to keep up with the work load. Litigation one item which we anticipate will increase during fiscal year 1995- 96 is the amount of time this office spends on litigation. Because of the fact that we were under staffed during most of this fiscal year and the fact that several lawsuits were settled, the actual percentage of lawsuits being handled in-house is probably less than the estimated 554 shown under the productivity measures on page 178. We antics-.,ate increasing this amount to be around 704 in the next budget year. We are currently spending a significant amount of time on two matters which either involve or could noon involve complex litigation; the GTE litigation and the Lindsey Street zoning case. The amount of funds avt,ilable for outside counsel or legal services within our budget has been reduced from $82,531.00 to $57,553.00. In-house counsel usually can provide more economical and, we believe, as efficient services as outside counsel on most litigation. This is especially true in the more ordinary personal injury, worker's comp, and contract litigation cases. However, litigation these days is document production • intensive. It requires a tremendous amount of the attorney's time. To the extent that we devote more time to litigation, we may not have as much time to devote to the other workload measures which are shown on the attached exhibit. Budget Estimate • We recently made a nine-month budget estimate which has been • revised upwards from the six-month estimate of $492,658 to I $5150358. This is still a reduction over the $532,585 in the 1994- i 95 budget and was due primarily to the fact that we were without a city attorney for a period of eight months, without one of the 1 assistant city attorneys for another month, and also without a legal secretary for a period of time. This caused some significant 0 0 a► • Honorable Mayor and Members of the City Council August 8, 1995 Page 3 savings in the personal services section of our budget. The proposed 1995-96 budget shows only a $9,407 increase over the $532,585 allocated for 1994-95. This is a small increase in the budget of less than two percent of the 1994-95 budget. This is a very tight and conservative budget. Budget Chances The only increases in the budget are a requested $3,000 for law books and $2,230 for filing cabinets. The $3,000 for law books is needed because last year we switched from the expensive and very cumbersome law books to CD-ROM computer disks. This actually was cheaper than continuing to maintain the books. Actually, we saved $2,228 by converting to CD-ROM and acquired three additional sets of books on computer disk for no additional cost. Another part of this cost savings is that in some cases we can sell the old books back to the law book companies. In order to keep the benefit of these cost sa~rings, we must spend another $3,000 on new CD-ROM disks during this fiscal year. If we do not obtain the new CD-ROM disks from the law book companies, the original disks will be erased as a result of reading dated material which has not been recently supplemented. We would then loose all the benefits of these cost savings. At the retreat, you were told that many of the City departments are experiencing space inadequacy problems. The computer disks take up a very small portion of our library, whereas the books take up a very large portion of our library. Gradually, as we convert to computer disks, we will be getting rid of law books and freeing up space for additional storage. If we continued to supplement the law books, there will be a growing need for space, whereas, by going to computer disks we will be freeing up the space we have used to store law books in the past for additional storage. The need for the three filing cabinets is part of our space • problem. We have run out of storage space. Many of our files, some of which we are still working on, we have been required to take to temporary storage. Two of our large filing cabinets, which contain regularly used files, are broken and are hazardous to use. We have been advised that it would be better over the long run to buy two new filing cabinets rather than to repair the existing ones. We also need one additional filing cabinet to provide additional storage. The amount requested based on an estimate of , • the cost is $2,230. • Honorable Mayor and Members of the City Council August 8, 1995 Page 4 Respectfully submitted, Ha~ L. Pro HLPrsf Attachmert ' pot Lloyd V. Harrell, City Manager (memo only) • E~ ~woon~car~euoar.cau o ' • r' l s • Y ,.i li, ~a~rdS:~V ~1$CU7 rY;Jh ~fi ar ~ ~ 1 • • r Yf rv'1 tl 1 T~ T LEGAL DEPARTMENT PERYORMANCE NZASUREB 1993-94 1994-95 1994-95 1995-96 WORKLOAD NEABURE8 ACTUAL BUDGET EBTINATE+ BASELINE Contracts Reviewed or Prepared 224 200 192 200 Correspondence/Memos Prepared 605 750 425 650 Ordinances/Resolutions Prepared 277 290 275 290 Proclamations 74 72 105 105 Requests for Legal Svcs. Recd 686 640 600 650 Collections 34,285 70,000 45,000 60,000 Municipal Court Dockets & Trials 244 n/a 457 460 1993-94 1994-95 1994-95 1995-96 PRODUCTIVITY MEASURES ACTUAL BUDGET EBTIMATE* BASELINE Percent of requests for legal 83 90 90 90 services processed within response cycle time Percent of claims collected 81 75 70 75 Percent of hot checks collected 88 75 80 80 • Percent of lawsu!`i being 55 55 50 70 handled in-house During most of the 1994-95 fiscal year, the Legal Department was under staffed, * operating for eight months without either a city attorney for assistant city attorney • and for approximately two months without a secretary. 6:\WFXCS\W0RK\N0RK.MRA 1 i • a • r i, .1~,:, .r;.•✓kinvdfdS'ff(liiaF<kY4,'Y~'F'3"1.42'iC~aR4V ~lL'tl~i'u. HANDOUT TO COUNCIL 8/8/95 CfTY Of iDffhTMp TEXAS _ MUNICIPAL BUILDWO.215 E. MCKWNEY • DENTON, TEXAS 76201 (8 17) 566.8200 • DFW METRO 434.2628 MEMORANDUM DATE: August 8, 1995 TO: Lloyd V. Harrell, City Manager FROM: Kathy DuBose, Executive Director of Finance SUBJECT: PROPOSED BUDGET Below I've listed several Items that will have an effect on the General Fund proposed budget and must be considered as we begin deliberations. - Loss on Certified Tax Roll (S 93,800) - Loss on County Contribution - Ambulance ( 28,278) + increase in County Contribution - Library 1,481 Current Year Sales Tax Under Estimate: - June ( 79,427) - July (143,517) • Total decrease in revenues from proposed budget -0341.581! If you have any questions, please let me know. • FF AO • FFOOFII "Ikdleared to Quality, Senrre" ~j • . _ . • i'• r •t~ ~~1;5 t,~ ^`,iyf° ts5}~1 ;i, ~'.t~l~G{awY`,~.4'M' jib' k~Vi~?,iM.' • • • P I The schedule below is formatted for ALLWAYS. 4TAX96 08-Aug-96 SALES TAX REVENUE PROJECTION FOR FISCAL 1994-95 MONTHLY PROJECTED COLLECTIONS BASED UPON 5 YEAR AVERAGE OF, MONTHLY COLLECTION RATIOS " _ 991 92 -1992-93 1993-94 1994-95J 1994-96 VARIANCE >i 1-990 91 11991-02- YEAR YEAR YEAR YEAR YEAR YEAR ACTUALTO MONTH ACTUAL ACTUAL ACTUAL ACTUAL BUDGE79D ACTUAL BUDGET -0CiOBER - - - --665_,214 - - - - - 9B6 742, 11 ~4 743,376 -_1 X182 q 168,792 NOVEMBER __383y9~ 215 412 727 _._445 418 51"172 686,964 !DECEMBER R 3541894' _ 388 798 __382 4115 488 178 ;38,208 746,214 201)1008 j ,JANUARY DECE _ 706,636 697.W - 8119741 8181666 1 360 024 1,26 962 97`042 FEBRUARY'' _ 342~33f - 386289 4U21788- _-__-._y 5031714 774,004 863 944 (1060Jf 408302 460,820 448P984 728,2611 925x776 __971514 y ,APRIL _ 543.859 -_562,9481 638 138 _ 735,769 1,233.481 -_iL080,834 127 402L5291 454,110 457,726 732 008 6731OOt1 r t, )W MAY , _ 411 580 __492,529 J U NF 390 095 406L836 452802 490,310 778.726 699,298 (79, 427 ! JUL 554972 571,372 881,732, 741,295, 11729 862 1086 345 _ (143,617 AUGUST-. _._379 1891 416,500 ___632,424 607,887 885,734 0 _0 i • LSEPTEMBER _ 393.082 399.678 493 642 816 406 927 772 0 0 L~.e a.us~~~:+ i5 3!12,795 536 804` ~8 3t iy914 -~B,_962 318 ! $10,417,423 453 840 _ 170 07 • As of October 1994, an additional half cent sales tax went Into effect, , The new rate Is 7.75 cent. 'i 6 February '95 allonation Is down due to five (5) filers reporting decreases in sales from PY Preliminary totalling approximately $94,000. Two major filers missed the reporting deadline (approxlmalefy $40,000) will be remitted In March '95 ~c • 4i1 0 • r, ,•t.t.; ,..~.,n.•,t,t., ;.r,r<M ,,;.,-,r . ,,..«.,,.;,.,..:y,..vw-~=.eru.<R.:wawMV.rwrvw*r+?s,.ne,rcrrsrek~eenro.nrxwti;re+axcavxau°.tt>7!.as:N'?vtCsOt i f The Schedule boom is formatted for ALLWAYS, SLSTAX98 THE 19941" YEAR TO DATE 08- -96 SALES TAX REPORT TO THE CITY MANAMA 1994-96 1994-95 VARIANCE CY ACTUAL/ 1993-94 VARIANCE CY ACTUAL/ YEAR YEAR ACTUALTO CY PROJECTED YEAR ACTUALTO PY ACTUAL MONTH BUDGETED ACTUAL BUDGET % VARIANC''4' ACTUAL PRIOR YEAR % VARIANCE 4. OCTOBER 742194 743 378 1.1 .02 0,16% 113,00 20, NOVEMBER 617 172 885 964 168,792 32.04% 446,418 2 646 7481214 200.0W 38,86% 486 76 200,OM 63 DECEMBER 638,208 JANUARY 1,3b0~021 1 282 W2-.- (01,00 -7,19% 816 138 3i6 63,43% FEBRUARY _ 774y004 663L944 f20 060 -16.61% 303,714 15012M 29, MARCH 1281 _e26,775 97, 614 _ 13, 446,954 378,811 84,70% APRIL _1 233 481 1,086, 934 148 827 11,88% 735.769 38f 166 47,7 MAY _ 732, 0(18 673 008 (69,000 -8,06% 467, 728 216,200 47. JUNE_ '.8~)899 298 -10,20% 490 310 20B 988 42.62% JULY 1,229,882 1j088348 14361 11,67% 741,205 346,060 46,86% 1 AUGUST T 886 734 0 0 0.00% W7,867 0 c,00% 1 SEPTEMBER 927,772_ _ 0, 0 0,00% 616,405 0 0,00% 44,81% 5 10 417,423 ___38,463,840 ($170,0M -1,97% 982 318 $2,816,814 (Total to Dated (Y-T-D Vedanta) (Y-T-0 Verism) • Pill, • • i It V t h i E r i 3 " r e i Lm EE e o ~ - T f Si ht Easeme nn G( 1 0 lQ n\. / 1>Q I CQ r vl ~Q~C/ 4s 107 131. m IJ ~ I 50 55 + SUBJECT `l IiA ~ NI • First Slate Bonk ^ TRACT l 44, Public Ut4ity, FIrivote V or Groton C 'l J 24' Access And Private Q colo~Qa / ' Drainage Easement) Typ.) Minimum inimum 0 I y A Pµs~ D' B.L. ( 0' B. L. ~rirrw \ a, o B.L. do 1 Fi ~5' B. L. k Maintenance ai I ti Maintenance 54 /00° 75 6 9 ko NO IJ Esmt. Typ./ I I I. m Esmt. Typ. -iI . V) LO Sl / Donna fllis * 6J07' 90- ~o OD 60 30 0 60 120 ~m NI 5t ss 74 PHASE III c ~ I Minimum Minimum ai f SCALE FEET D' 15' e,l. ' o' B.L. 0 e< 2.85 ACRES ,L to F- / 53 00 73 ^0 y~~y Qe~ SCALE: 1 = 80' Maintenance (Common Utiityl Maintenance 5r? ►h' e) 71 23 LOTS J Esmt, Typ. I Idc Access Esmt., I_j Esmt. Typ. JI First Stole Bank 1 ti J ~ r ~ `+e i ~ ' DATE. 8195 Jai (TYP•) ~106 oil 01 Groton tit e 72 N J I I J C A 61 LO ° LAND USE DATA L 5~ 6-~= w] I"- ~ L I ao A - LOCATION MAP /~e~ i gy'Q' p` d 84 00 , 71 ce \ . 717' -J Proposed Screening 6' Wood Board a) Development Standards ZO 'a x e. 10 6 The following development regulations shall be applicable within the boundary to' opq on Board Fence with Stone Columns 39 t1.3t ► ~;s ~s with Photinias on 5' centers of this district, Setback Detail 1. Lot Size -All lots shall be subject to o minimum lot size of three \ t \ ~6 P, thousand five hundred square feet (3,500) feet. 3 By Otte Thon Open Cut 2. Lot Width - All lots shall be subject to a minimum lot width of Thirty ~o DELTA = 22'28'59" Five (35) feet. The following minimum sett num setbacks apply from the Back of Curb \wPh / a Y 11.0 ' 87 9J' RADIUS 1222.79' 3. Lot Depth - All lots shall be subject to o minimum lot depth of Seventy Adjacent to cul-de-sac 69 r 1 31 ~h 82 I de socs/Streets 38 ANGENT = 243.04' LENGTH = 479.83' Five (75) feet. 20 feet to garage door y ter, CHORD = 476.17' 4. Height - No building shall exceed two and one half (2-1/2) stories, nor 15 feet to remainder of oge door ,1ohn Evarts !y ~V CHO BRG = S 51'27'00" E shall it exceed thirty five (35) feet within all districts. cinder of structure 01 J a 5. Front Yard - There shall be a front yard of not less than Twenty (20) feel for garage, fifteen (15) feel to remainder of structure measured from the bock of curb. \ ~l T. W. Properties A 68 6. Side Yard - Ten (10) feet minimum side yard adjacent to street measured Alk from back of curb. Internal side yards shall be a minimum of Five (5) feet 92 37 0 \ 0 < 8 s 11.95' c between structures. Zero Lot Line may be allowed as indicated on the Setback Detail, 39 7. Rear Yord - There shall be a rear yard of not less than Five (5) feet. 8. Lot Coverage - In no case shall no more than 80% of the lot area be I d~ 5 ti' e J ~po~ covered by the combined area of the moin building and the accessory ` T. W. Properties r, d buildings. 9 10,' Lots on 15.41 Acres at 6.75 Units Per Acre. 10. Final Storm Drainage Areas to be Determined of The Final Plat Stage. J \ \ \ 36 ' d` JP\~ 9 2 ~r k~ °~oqe 9i 11, Single Family Trip Generation Per Day 104 0 10 T.P.D. = 1040 T.P.D. 19 r P3 ~f 7' h~o55 12. All Open Space w9l'be for Private Use, 2 01 30 6. Fs, 56F~ n „ ~Ir. T. W. Pr apes v G, 56 13. ►Denotes Zero side of the Lot. 11 ~Q~ ,r 14. =Denotes 44' Public Utility Private Access and Private Drainage Easement. f a P \ 35 s• 1~w 0 Jig / t t I(J 7 5( T 18 18 24 3I A6. N % soo 29 T. W. Properties 49 Qf00 Site Discharge 48 40.5 cfs, Copicity of < 30" H.C.P. 60 cts e "00~ e.Q11 47/ rO/Z • /,Qv 17 t~- 1 w Jim Thompson Q~~o~ 6~7/ 16 BB~kp % C o o- DENTON 68 J. V. 16 65' tNo~°4e 3 06' I 0. W. Dedication es~ ~6 Existing Utility Esmt. ProQ• ~G II ~1Eosem tto O Lot 57, Oaks of Township 11 0 14 Jeff Woro John ChPds to be Abandoned 00' 1 10 34 COMMON GREENBELT AREA do BLANKET l to T. W. Properties 57.00 C.) 4 h ( 0 1 i 5 t u 55' JD pC` 6~ ~ A + BS Op ~ S1 18 U A Jo „ h o- ~ ~ X r ~ UTILITY dr DRAINAGE EASEUE Q T. W. Properties 99. 16 15 I 32 l u 7 93, e ~0 99. PD - 6 RESIDENTIAL ti 65 00 -0f°;nage ^ d 2 0 + 5' 5649' t . a 5 ' r 5~6 le le N 62.3,'21 .r 40senent I ti. 0% v 42 4.44; m % N /l.id- Op 21 X 1 CID Wad .Jt o µ 6500 16' ~tiVtY-1 S4 + 5" r, 42' 05.oo' 15.71 % 3 N /19 X19 ( oo 5q 6 "S. e Eose~s e" I N N i 3.03' 1,+ H I 5.00' 92 72 \ T 60. 9 0 wit^~ t2 ~431$%~1.831 ~'57 92% 1 ± o~ef : rr AIV- 7 Lo ~ko Block D I+ 1 1 r- 15' ~ 8i ~ frs G~ 1 f~ m 29 a.~2 '1 ,,s o1 1 O W1~ 85. ~c 1, ~ ; . o 8~ r i r R00 / o _ ~A9. t 1R "I CL t 0 ` ' co T -(4 ay,s 1 N U ( QD Ek 6' OPEN r a tiw PHASE- II Q tPr 1.15 CRES i 0 m 7 1P i --Lot 1 Block D { 9 W N 01'18'07' W' - i u.l 0 ban+doned 6.01 ACRES 60.00' ` _ I 1 e ~1 ~ 86 OAS 5510 ~ 9,a,. 45 LOTS oo• DENTON 68 631 V. COURM `•s 13' Lot 6, Block B~'.. `.i,. , 3 LEISERV INC. t TO WNSHIP I1 PHASE I1 ,3 ;a 9 o g 6 612'51 w DENTON SOUTH ADDITION PD - 6 CAB. B PAGE 371 PD - 6 COMMERCIAL „UL2.1995 11 . 6 t RCP i'• • Switch Gear J 1 &TRY FEATURE to x 1 DETAILED PLAN OWNER DELTA = 25'48'35' ~ w i ~ OF VILLAS OF' PINEY CREEK / JOIN'1' VENTURE TANGENT = 226.13' l Q LENGTH = 444.59' VILLAS OF PINEY CREEK 1517 Bayberry Court N Denton, Texas 76205 CHORD = 440.84' b CHD BRG = S 75'31'38" W 15* 413 ACRES F D, I, C. i ti ENGINEER Lot 6A, Block A leing A Replat of Lot 56, The Oaks of Township 11, Cab. E, Pg. 13 Plat Records TIPTON ENGINEERING, INC. TOWNSHIP 11 PHASE II CAB. D PAGE 301 CITY OF DENTON, DENTON COUNTY, TEXAS 6330 Belt Line Rd. N Suite C N Garland, Texas 75043 PD - 6 N SCALE. 1"=60' N DATE: 7-20-95 104 LOTS N 15.41 ACRES N COMMERCIAL #4141 r 1 _ -r, i i I ~1f ' x 45- t 4-7 ~ F p ~ ,r r ik L*'v i wsY} 'qty i CITY COUNCIL AGENDA PACKET 8-895 I I t y p r t I it y~,py Ile } z i PI ,r • r-~ 1 AGENDA CITY OF DEMN CITY COUNCIL August 8, 1995 Work Session of the City of Denton City Council on Tuesday, August 8, 1995 at 400 p.m. in the City Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: NOTE: A Work Session is used to explore matters of interest to one or more City Council Members or the City Manager for the purpose of giving staff directiop into whether or not such matters should be placed on a future regular or special meeting of the Council for citizen input, Cityy Council deliberation and formal City action. At a work session, the city council generally i receives informal and prelilinary reports and information from City staff, officials, members of City committees, and the individual or organization proposing council action, if invited by City Council or City Manager to participate in the session. Participation by individuals and members of organizations invited to speak ceases when the Mayor announces the session is being closed to public input. Although Work Sessions are public meting, and citizens have a legal right to attend, they are not public bearings, so citizens are not allowed to participate in the session unless invited to do so by the Mayor. Any citizen may supply to the City Council, prior to the beginning of the session, a written report regarding the citizen's opinion on the matter being explored. Should the Council direct the matter be placed on a regular meeting agenda, the staff will generally prepare a final report defining the proposed action, which will be made available to all citizens prior to the regular meeting at which citizen input is sought. The purpose of this procedure is to allow citizens attending the regular meeting the opportunity to hear the views of their fellow citizens without having to attend two meetings. 4:00 p.m. 1. Receive reports and hold discussions regarding the following budget hearings: 4:00 - 4:15 Introduction • 4:15 - 4:45 City Services General Government Municipal Judge Legal 4145 - 5300 Human Resources • • 5100 - 5330 Review of Proposed Compensation Package AV- agenda N o „=Lsz:sr.~+.~... ApWall Doe City of Denton City Council Agenda Qdrj August 8, 1995 Page 2 Closed Meeting of the City of Denton City Council on Tuesday, August 8, 1995 at 5130 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas, at which the following item will be considered: j 5130 p.m. f 1. Closed Meetings A. Legal Matters Under TEX. GOVT CODE Soo. 551.071 B. Real Estate Under TEX. GOVT CODE Soo. 351.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sea. 551.074 1. Hold a discussion regarding the appointment, employment and evaluation of the Municipal Judge. Continuation of the Work Session on Tuesday, August 8, 1995 at 6:00 p.m. in the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered) 6:00 - 6:15 Vehicles 6:15 - 6:45 Treasury Operations Motor Pool Customer Service Treasury Municipal Court i Finance Administration Purchasing/Warehouse Internal Audit Accounting • Budget/Tax Information Services Administration (Info Srvs) Administrative Services 6145 - 7:15 Development Services , • Planning Administration Inspections Main Street 7:15 - 7130 Break 1 r l'- C ryC S ' '9 - ~.,~9 t i; < _ ~ 4 ~ ,R ya ¥ t• ~ . f +t d '`~yfs B. e* S' » # sr `•F; rt~t~} ~ f fry. '3? ~ .w"' S s ~-h°~` h 3 r,. . i City of Denton City Council Agenda August 8, 1995 Page 3 700 - 7:45 Drainage 7s45 - 10x00 Utilities Electric Water Wastewater Solid Waste Fleet Services C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the play of , 1995 at o'clock (a.m.) CITY SECRETARY i NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE I HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 568-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) DY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. 0 ACCO02A5 e e CITY of DEWW, TEXAS MUNICIAAL BUILDING • 216 E. McKINNEY • DEMON, TEXAS 76201 (6!7) 566.6200 • DFW METRO 434.2629 MEMORANDUM DATE: August 4, 1996 TO: Lloyd V. Harrell, City Manager FROM: Kathy DuBose, Executive Director of Finance i SUBJECT: 1996-96 BUDGET DELIBERATIONS AND PROCESS As we begin Council deliberation on the proposed budget, I thought it would be beneficial to overview the process we will be working through now until mid-September. As In the past, we will have staff budget presentations on August 8"' and 16"'. Although the meeting on the 8" is exclusively dedicated to staff presentations, the meeting on August 16" will Include approval of the OCAD budget and certified appraisal roll, and other necessary Items, On August 221, we will hold a public hearing on the budget, and hotel/motel occupancy tax recipients will present their budgets. Also on the 22nd we will begin our discussion of major issues, As issues are considered, additional Information will be developed and provided to the Council to be included In their "Summary of Responses to Questions" file. Other major topics not covered in the Major Budget Issues Report (MBIR) may he added to that list as indicated by Council The August 291" meeting will be dedicated solely to the discussion of major issues, On September 5", Council will consider each issue separately, determine the course of action for each, and final "budget balancing" will be completed to allow formal ordinances to be drawn up for approval on September 12'h. Also Included in the September 12" agenda will be the e adoption of the tax rate, and approval of the Lelor fund recipient's contracts and budgets. Much of the next six weeks will be committed to budget deliberations as we conclude this process that began In January. If you have any questions, please let me know, RO'.a, R rr00f W „ "Dedicated to ii Serv1n , , I mow... ~..~..+w...~...- A ; 44 F r"t.Rt .N Y kr, ry~~ le' r t•[ 7„ , SF"f' i ` a v It; c 1 Lm pt. I,,,rt f ."a`-ro R'4 Sa " , t Ft~i 4 R•rT.Sa~+,~.r`~a i ..'M1+ V i.3~1^ a k 4 iV A F<3 r Y A~ 4 y.y }p , . n•,>,: , ..e erM wv`rMMR tu}ypyttyVllf(kt4,'~' WY of DffNTM, TYXAS MUNICIPAL BUILDING 216 E. MCKINNEY • DENTON, TEXAS 78201 (8171666.8200 • DFW METRO 434.2629 MEMORANDUM , DATE; August 4, 1995 TO: The Honorable Mayor and Members of City Council FROM; Jon Fortune, Chief Finance Officer SUBJECT; RESPONSES TO QUESTIONS ON THE 1995-96 PROPOSFD BUDGET Please find attached a response to Council's question regarding the receipt of a Department of Justice grant to hire additional police officers, Please Insert this Item in the three ring binder containing responses to questions on the 1995-96 budget provided to you on July 28, 1995, Thank you, AFFOOFOF Altnh"rt - • s , "DedieaW to Quality Servlee r r° 4 • • r 11 d,M.,,;+s~y'£~' 4 pp ` , +n., , r . . , , .,ror}c!tnuv«r+F±~i.tR13r11WWE!i'$~Y~~M'!9A!p%`..~ SUMMARY OF RESPONSES TO QUESTIONS ON THE 1995-98 PROPOSED BUDGET July 11, 1995 (Toplos) • 11 Cable television subscription fee 2) Day care permit fee 3) Alternative fuel program 4) Fire equipment 6) Health insurance increase 8) Half M cant sales tax to reduce property tax 7) 1995 tax levy August 4, 1995 (Topks) 81 Universal hiring program • Police i 1 fh t , ~ r ( AFFOOEEE + 4t A r1; n r ~ .r...-...~... ate.. u P;h ~ ~ ~ [ i' s.st~ X75 I z e'f~y M~, • 1 ,.,rri ,.w:~r<v•rr:+tiRl':r~AY.y1MUi1!rYh!H~nt~fS~i~71i`-!9~',~A.~t~;~t~ , C!D CITY OF DENTON, TEXAS DEPARTMENT OF POLICE MEMORANDUM TO: Lloyd Harrell, City Manager FROM: Michael W. Jez, Executive Director of Emergency Services DATE: August 3, 1995 RE: Universal Hiring Program Dear Lloyd: As per your instructions l have contacted the Department of Justice regarding the Rutding mechanism of their Universal Hiring Program, The grant period is for three years and funding is authorized for up to 75% of officer salaries, and fiinge benefits or $75,000.00 per officer, whichever is leas. Additionally, the requirements are that the $75,000,00 be spread over the three year period in continually decreasing amounts. For example if the Department were to request three officers for three years ($75,000.00 x 3 = $225,000.00) the total eligible reimbursement would be $225,000,00, That $225,000.00 would be allocated over three years in decreasing amounts, In short, the federal share would amount to the $225,000.00 collected over three years while Denton's share would be approximately $127,000,00. Finally at the end of the grant period Denton's budget would be Impacted by about $352.000.00 for each three officers. • heel Jez f 3 Executive Dir or of Emergency Services O • $01 E. HICKORY STREET SUITE R DENTON,TEXAS 76808 DUTY OFFICER (8t7) a884181 PAX (8177) 30S-MO y • • U.S. Department ofJusticee V, OfJ1ce of Community Oriented N11c1ngServices (COPS) nrnaa 1100 Vermem Aw, NW wahbgrfe,D.C.20JJO June 30, )995 To all COPS FAST and COPS AHEAD Grant Recipients; Under the Public Safety Partnership and Community Policing Act of 1994, the Department of Justice and the Office of Community Oriented Policing Services (COPS) are pleased to announce the Universal Hiring Program. The Universal Hkini Prow will fund the hiring of new officers devoted to community policing on the streets and rural routes of this nation, As with all programs funded by the COPS Office, the Universal Hiring Program is intended to encourage the development of police- citizen cooperation to control crime, maintain order, and improve the quality of life in America. As such, this program permits interested law enforcement agencies to supplement their current sworn forces through federal grants to defray costs of salary and benefits for up to three years. As COPS FAST and COPS AHEAD recipients, you have already submitted an application and community policing plan to the COPS Office. Therefore, unlike other agencies, you need not submit a new Application Kit for additional officers under the Universal Hiring Program. However, to participate in this program and give us an Indication of the level of additional hiring resources that your agency needs, you titian complete and mail the enclosed Officer Hiring Request to the COPS C Office, postmarked by August 31, 1995. You may have received a full Universal Hiring Program Application Kit In the Mall. If so, you may disregard it. A Fact Sheet providing additional information is enclosed. However, please disregard the three application deadlines. You do not need to complete a Universal Hiring application, and therefore, the application deadlines do not pertain to you. As COPS FAST and AHEAD grantees, you need only to complete and mail the enclosed Otticer Hiring Request to the COPS Office, postmarked by August 31, 1995. Based upon the number of responses we, receive and in light of available funding, we will send to you a confirmation of the specific number of sworn officers that we anticipate being able to fund, i Officers hired under the Universal Hiring Program are subject to the same conditions as your FAST or AHEAD grant, Including the requirement that any hiring under the Universal Hiring Program be in addition to, and not In lieu of, other hiring by your agency. Under the Universal Hiring Program, • waivers of the non-federal matching requirement may be requested, but will be granted only upon a showing of extraordinary fiscal hardship. For more information about the Universal I siring Program or other grant opportunities available from the COPS Office, please call the Deparuneot of Justice Crime Bill Response Center at 1-800-421- 6770. • We look forward to continuing our productive partnership in fighting crime in our country. • ~Sin_cernly,~ se rh L. Eiran /lo I n 17ireclor r _s w • U.S. Department of Justice U.S. Department of Justice Aft 77 Fact Sheet Office of Community Oriented Policing Services (COPS) Universal Hiring Program Program Information will he granted only upon a showing of extraordinary The COPS Universal Hiring Program is one of several fiscal hardship, approaches developed by the Department of Justice under the Public Safety Partnership and Community Policing U Up to $120 million in grants will be made under the Act of 1994 b deploy new officers devoted to community Universal Hiring Program to state, local and other law policing on e.e streets and Waal routes of this nation. The enforcement agencies in FY 1995, If requests exceed the Universal Hiring Program permits Interested agencies to funds available, the amount or starting dale of grants may supplement their current swom forces, or establish a new be adjusted to accommodate demand. agency, through federal grants for up to three years. All law enforcement agencies, as well as jurisdictionsconsid- U COPS grant funds must not be used to replace funds that ering establishing new law enforcement agencies, are eli• eligible agencies otherwise would have devoted to future gi ble to apply for this program. o lit ce r h firing, In other words, any hiring under the Universal Hiring Program must be in addition to, and not In lieu of, Agencies that have received COPS grants through COPS officers that otherwise would have been hired. AHEAD or COPS FAST need not submit a new applicatiarr for additional oftceesundertheUniversal lltringrragrom U In hiring new officers, agencies may not reduce the Those granrces will be contacted by the COPS Office scope of their customary screening and training procedures, separatelvrodeterminerheirneedjoraddirionaire.rniurces and must include community policing principles In their training curricula. Funding Provisions • U lhercwitIbethree applicationdead lines fortheUniversal U (bents will be made for up to 75 percent of the total I liring Program: July 31, 1995, for Round I; October IS, salary and benefits of each officer over three years, up to 1995, fur Round 2; and March 15, 1996, for Round J. a maximum of 575,000 per officer, with the remainder to Funding for Rounds 2 and J are subject to future be paid by state or local funds. Funding will begin once Congressional appropristiens. the new officers have been hired of on the date of the award, whichever is later and will be paid over the course U An award under the COPS Universal Hiring Program of the grant, will not atrec(the consideration of an agency's eligibility for • a gran) under other COPS programs. O Waivers of the non-federal marching requirement maybe requested under the Universal Hiring Program, U Applicalion kits are available by contacting the beperlrncnl of hustice Response Center at 1-900-421-6770. DepMmeM M JoNts Rnpena C~: 14104214"t Jura r,1Ma r fit, t' t ` k J At 'i . ,,,,,,,-+r•::~cn+.rte.rd?ca+~ti'*t.:~ifakY;,*r.~$~,)h" V.& Deportment Of JWdee Mice of Community Oriented Policing Services COPS Universal Hiring Program OFFICER HIRING REQUEST FOR COPS AHEAD AND COPS FAST GRANTEES Yes, we are Interested In participating in the COPS Universal Hiring Program. We understand Ibat COPS Uulvarsal Hiring Program bi ing grants provides maximum federal contribution of 75% of the salary and benefits of each officer over three years, up to a cap of $75,000 per offlect, with the federal short decreasing from year to year. Applicant Organl ation's legal Name: Executive Information: taw Enforcement Executive's Name; Title: Agency Name: Address; C CRY:_ State: Zip Code: Telephone: FAX; Law Enforcement Agency E1N Number (Assigned by the IRS): Law Enforcement Agency OR] Number (Assi6ned by FBI for UCR departing): 0ovemment Executive's Name: Title: Name o'Oovemlrtent Entity: Address: • City : Stale . Zip code: Telephone: FAX: General Information: • , Type of Police Agency: El Municipal O County Police O State M Sheriff d Indian Tribal O Other: Page r , v ~ dYt~ ` 1. f Total number of new officers requested for 1993: Full-Time Part-Time. Date(s) by which you would like to hire the oMcWs):_ Current authorized sworn fora strength (as of May I, 1993): Current actual sworn force strength and funded vacandes (as of May I, 1993): To assist the COPS Office in plowing, how inmy s"flonel ofllurs would you like to have supported by the COPS Offke In each of the follawing ale,idar years, Psi Timd 1996 1991. r 1998: 1999; r 2000: Are you requesting a waiver of the local match requirement based upon extraordinary local fiscal hardship? ❑ Yet ❑ No If yes, attach a one page typewritten description of the extraordinary ( local fiscal hardship upon which you we basing your request for a waiver. I certify that the Information provided on this form it true and accurate to the best of my knowlealge. l atkwWedge 1Aot the AssweaneesandCeraf7eauomsubmitted Ineomwerfonwith theapplicaw'1Prior COPS. rUDorCOPSFATapplfeadwo remain fn force. 1 understand that prior to any gram award, the ot*icont must comply with all applkatlor and program requirements of the Pubite Safety Partnership and Community Policing Act of 1994 and other mqutremems affederal low, Law Enforcement Exec hive's Signature; Date: (signature of person named on the front of thisform) Oovemment ExtcutIve's Signature: Date: (signature of person named on the front of this form) i Return this form, and any additional Information that Is required postmarked by August 31, 1995. To this address: COPS Universal Hiring Program U. S. Department of Justice 1100 Vert:,unt Avenue, N.W. Washington, DC 20530 • s "Fared cop let will LVOl be accepted, Page 2 t A M1 H RY-. y„ r-,r ry I • HANDOUT TO COUNCIL 8/8/95 OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Herbert L. Prouty, City Attorney SUBJECT: Legal Department Budget Presentation, Agency No. 010 DATE: August 8, 1995 Budget Summary The Legal Department's budget, as detailed on pages 178 and 179 of your Annual Program of Services manual shows a slight increase from $5320585 to $541,992 from the 1994-95 fiscal year. This presenta- tion will focus on performance measures, some adjustments in projected workload measures based on ten monthst actual experience, and an explanation of budget changes. Performance Measures Attached to this memo are revised 1994-95 estimates on workload and productivity measures, found on page 178 of your manual, based on a review of the actual experience through ten months of this fiscal year entitled "Performance Measuresn For approximately eight months of this fiscal year , the Legal Department operated either without a city attorney, without one assistant city attorney, or without a full three person support staff as a result of the transfer of a legal secretary to another department. In addition to the Legal Department not being fully staffed, and City undertook the GTE litigation which was, at one time, occupying most of the time of two attorneys in this Department. As a result, the actual workload and productivity measures for this fiscal year were affected by the reduced staff available to respond. • Anticipating a full staff of five attorneys and three uupport personnel, the same staffing which has been in place for several years, we anticipate significant increases in production in the 1995-96 fiscal year as estimated in the baseline numbers shown on the attached exhibit. • Municipal Court • One additional category which has been added and which has affected the Legal Department's workload significantly is Municipal Courts conversion to a Court of Record. It was estimated that when the Municipal Court became a Court of Record last year that approximately 50 hours per week of the time of the attorneys in • O • • Honorable Mayor and Members of the City Council August 8, 1995 Page 2 this Department would have to be devoted to Municipal Court, Actually, due to night dockets and other matters which the Municipal Judge has seen fit to require, it is actually taking 60 hours per week of the prosecutors' time to handle matters in Municipal Court. As you can see from the Performance Measures exhibit, the number of dockets handled in Municipal Court is anticipated to he approximately double that of fiscal year 1993-94, increasing from 244 dockets and trials to an estimated 457 dockets and trials in this fiscal year. Based on a standard 40-hour week, this means that 60 hours per week of the time of the attorneys in this office, or 1 1/2 attorneys per woek, or 30% of the attorneys' time is being spent on Municipal Court related matters, although everyone in this office is working more than a 40 hour week. The average for most attorneys in the office is between 50-60 hours per week in order to keep up with the work load. Litication One item which we anticipate will increase during fiscal year 1995- 96 is the amount of time this office spends on litigation. Because of the fact that we were under staffed during most of this fiscal year and the fact that several lawsuits were settled, the actual percentage of lawsuits being handled in-house is probably less than the estimated 55% shown under the productivity measures on page 178. We anticipate increasing this amount to be around 70t in the next budget year. We are currently spending a significant amount of time on two matters which either involve or could soon involve complex litigation; the GTE litigation and the Lindsey street zoning Case. The amount of funds available for outside counsel or legal services within our budget has been reduced from $82,531.00 to $570553.00. In-house counsel usually can provide more economical and, we believe, as efficient services as outside counsel on most litigation. This is especially true in the more ordinary personal injury, worker's comp, and contract litigation cases. However, litigation these days is document production • intensive. It requires a tremendous amount of the attorney's time. To the extent that we devote more time to litigation, we may not have as much time to devote to the other workload measures which are shown on the attached exhibit. Budaet Estimate • We recently made a nine-month budget estimate which has been • revised upwards from the six-month estimate of $492,658 to $515,358. This is still a reduction over the $532,585 in the 1994- 95 budget and was due primarily to the fact that we were without a city attorney for a period of eight months, without one of the assistant city attorneys for another month, and also without a legal secretary for a period of time. This caused some significant • • Honorable Mayor and Members of the City Council August 8, 1995 Page 3 savings in the personal services section of our budget. The proposed 1995-96 budget shows only a $9,407 increase over the $532,585 allocated for 1994-95. This is a small increase in the budget of less than two percent of the 1994-95 budget. This is a very tight and conservative budget. Budget Chances The only increases in the budget are a requested $3,000 for law books and $2,230 for filing cabinets. The $3,000 for law books is needed because last year we switched from the expensive and very cumbersome law books to CD-ROM computer disks. This actually was cheaper than continuing to maintain the books. Actually, we saved $2,228 by converting to CD-ROM and acquired three additional sets of books on computer disk for no additional cost. Another part of this cost savings is that in some cases we can sell the old books back to the law book companies. In order to keep the benefit of these cost savings, we must spend another $3,000 on new CD-ROM disks during this fiscal year. If we do not obtain the new CD-ROM disks from the law book companies, the original disks will be erased as a result of reading dated material which has not been recently supplemented. We would thin loose all the benefits of these cost savings. At the retreat, you were told that many of the City departments are experiencing space inadequacy problems. The computer disks take up a very small portion of our library, whereas the books take up a very large portion of our library. Gradually, as we convert to computer disks, we will be getting rid of law books and freeing up space for additional storage. If we continued to supplement the law books, there will be a growing need for space, whereas, by going to computer disks we will be freeing up the space we have used to store law books in the past for additional storage. The need for the three filing cabinets is part of our space • problem. We have run out of storage space. Many of our files, some of which we are still working on, we have been required to take to temporary storage. Two of our large filing cabinets, which contain regularly used files, are broken and are hazardous to use. We have been advised that it would be better over the long run to buy two new filing cabinets rather then to repair the existing ones. We also need one additional filing cabinet to provide • additional storage. The amount requested based ort an estimate of • • the cost is $2,230. • 0 ~v w ~ F'AT` r i.r t e ti ' x ~ r , psi rF, `i =s • ?'r„l.:r 1,.•avrtlM<viSxtVhtPAtL1'kxr.'pq;~R'`t4~1~4~}k,~"1i` Honorable Mayor and Members of the City Council August 8, 1995 Page d Respectfully submitted, / ~rlN Her r ro HLPtsP Attachment ` pot Lloyd V. Harr*.l, City Manager (memo only) • Et\YWAC9\LDE\stDOET.000 i i r • 41 r *p~HQ tr ~P tA! r fli. 4 • w • • . irr .^a: r M ~•~i..n r, , ..re.yn;fn..,.rv„~n,vs.waV4a~cSNtM.xrt,lt?Y?1?'4Y'~tl+:lrnk~QVK•M~YrMd1$~'/31,H`-N~Hrfti~F.~'kY9`t\Y4: k•5 PP"1!'4.~~',. i, LEGAL DXPARTIIWT PERVORNANCE MMU"S 1993-94 1994-95 1994-95 1995-96 WORKLOAD MABURSB ACTUAL BUDG=T EBTINATE* BABELIN; Contracts Reviewed or Prepared 224 200 192 200 Correspondence/Memos Prepared 6C5 750 425 650 ordinances/Resolutions Prepared 277 290 275 290 Proclamations 74 72 105 105 Requests for Legal Svcs. Recd 686 640 600 650 Collections 340285 70,000 45,000 60,000 Municipal Court Dockets & Trials 244 n/a 457 460 1993-94 1994-95 1994-95 1995-96 PRODUCTIVITY AZABURES ACTUAL BUDGET ESTIMATY* BASELINE Percent of requests for legal 83 90 90 90 services processed within response cycle time Percent of claims collected 81 75 70 75 Percent of hot checks collected 88 75 80 80 Percent of lawsu!`7 being 55 55 50 70 handled in-house * During most of the 1994-95 fiscal year, the Legal Department was under staffed, operating for eight months without either a city attorney for assistant city attorney and for approximately two months without a secretary, • 6:\MPDOCb\*ORX%WORK.M9A c ' ,.,'fi'r w'+s x tt x 1t' F+c .w.ri" oil; "eq A, r HANDOUT TO COUNCIL 8/8/95 CITY of DEMTON, TEXAS MUNICIPAL BUILDING • 2f6 E. MCKINNEy• DENTON, TEXAS 76201 (8 f 7) 588.8200 • DFW METRO 434 2b28 MEMORANDUM DATE: August 8, 1985 TO: Lloyd V. Harrell, City Manager FROM: Kathy DUBoss, Executive Director of Finance, SUBJECT: PROPOSED BUDGET Below I've listed several items that will have an effect on the General Fund proposed budget and must be considered as we begin deliberations. - Loss on Certified Tax Roll 093,800) - Loss on County Contribution - Ambulance { 28,278) + Increase in County Contribution - Library 1,481 Current Year Sales Tax Under Estimate: June ( 79,427) July (143,5171 Total decrease In revenues from proposed budget 0341.5811 If you have any questions, please let me know. MAFFOsf II • 'Wedleared to Quality Service" • . . ...~~.~~r.... h ! r/i4~ ,1 Ir "r r i Ili IS(tli,1' iJk 4r t(Vn s{ 41;1 jv( 0 P,, , „ C~x.,htitYFk h,e7v r~Xr,~„ 7. 0s • w • • r r The schedule below Is formatted for ALLWAYS. SLSTAX9b _ 08-Au I[,, 7AMN SALES TAX REVENUE PROJECTION FOR F18CAL 1994-96 MONTHLY PROJECTED COLLECTIONS BASED UPON 6 YEAR AVERAGE OF MONTHLY COLLECTION RATIO I111111all!1I 131 -µw~~5rs ENRON 1,111111 ME'a-la3Li4f' x k' - i. 1990-91 1991-92 1982_83 1993-94 1994-95 1994-95 VARIANCE YEAR YEAR YEAR YEAR YEAR YEAR ACTUAL TO MONTH ACTUAL ACTUAL ACTUAL ACTUAL BUDGETED ACTUAL BUDGET OCTOBER* 655,214 L__ b87,294t 810,-698 713,99!3 742,194 743 378 1 182 c' NOVEMBER X3,40-L_ 342,6121 412,727 445.418 517,172 6859134 -`188.792 DE-CAMAER 354,894 i 786- 79x3 362,485 486,176 638,2(43 74G214 209,008 JANUARY 7081635 897,648 - 811,974 _ 818 666 _1,360 0'- 4 1.262 9S2 X97,042 FEBRUAFi_Y!-* 3421331.1366,2891-- 402,788 603.714 ?74 U04 -663.y944 {1201080 34 - 40813021 _480,620 "019" 7281261 25 776 97,514 MARCH--- 110881934 {148,527 ___735 789 ____1,233,1 L 1---- 6381136 _ ______735,7 MAY i 411 - - 1 1,5831 - 40216_29 4541110 - 467.1728 732 008 _ 673 008 _ b9 000 JUNE _39010951 _406,8361 _.4:,2,802 490310 778,726. 889,-,_298 9 427 JULY 5541972, 671,372 681712 _ 741 296 --11229 882 A_ 11088y34§ (143,617 AG-U- ST 379,189 416,600 632,424 607,887 865,734 0 - 0 • SEPTEMBER 1 393.082 399 678 493 642 618 406 927 772 0 0 ` 513421796 $5,6 -,36 604 ,311.1914 _ 962 318 10 417 423 ¢8,4b31340 1700 ' As of October 1994, an additional hell cent sales tax went Into effect. The new rate is 7.75 cent. February '96 allocation is down due to live (5) filers reporting decreases In sales from PY Preliminary totalling approximately $94,000. Two major filers missed the reporting deadline (approximately $40,000) will be remitted in March '96 ~f ti. • A r • t • ..C•, ~.l,S v. 1i4.,:i9;i1S.7k,.!.':'H Y. "Uix;T Td. .st:a)nMn nahM<n,q .'..ny9.nN.4'rtK:-M.:YNRi`klr'I.TMIk74~1!1YP1!ltl/CfliMMTS»iM1'Ytl1N.YSkNWh7485kN1YAty~{A5S,1g{`5B!N3~ ~R4L i25Ptl7i+.{i~~` f The Schedule below Is fonymMod for ALL WAYS. SLSTAM THE 10"W YEAR TO DA'T'E 08- -08 SALES TA% REPORT TO THE OM MA IAGER 1904-96 1994-95 VARIANCE CY ACTUAL/ 1803-94 VARIANOE CY ACTUAL/ YEAR YEAR ACTUAL TO CY PROJECTED YEAR ACTUAL TO PY ACTUAL MONTH BUDGETED ACTUAL BUDGET % VARIANCE ACTUAL PRIOR YEAR % VARIANCE _ OCTOBER 742,194 43 1,102 0,16% 2 NOVEM ER 617.172 _ 686 964 _ 188 32.64% 446.418 240.60 64.0% DECEMBER _ 538,206 748 214 206.000 _ 38,66% 76 200 63. JANUARY 1y3S0 024 1'252,962 97 --7.19% $16,00 8 3 d 63.43% !I FEBRUARY - 774, 653 944 (120,060 1 .61% v" 603,714 14010-30- 29,82% MARCH 728,261 _____825,776 97,614 13, 448,984 378,811 84.76% 10 APRIL 11 233,4611 - 1,088 934 - (146,627 736,769 36t 1_66 47,73% MAY 1 73210081 873 006 69 000 -8.06% 467.7n 215,200 47.03% JUNEi 778.726: _ 699 L208 X791427 -10.20% 490,310 2011,901 42.62% JULY .1229 882 1 ON.3345 __x,517 -11.87% 741.296 346,050 46.56% AUGUST M6,734 _ 0 0 0.00% 5071887 0 0.00% SEPTEMBER 927,772 0 0 0100% 818,406 _ 0 0100% • $10,417,423 $8,463,i;-Wt ($170.0 _ -1197% ",91W,3118 02,616,814 44,81% (Total to Date) (Y-T-D Various) (Y-T-0 Valm J t Asa • a I I " I r. ~ r I j i EE r E) i { i t 1= LmEm 1 ~ I'