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08-29-1995
• 8 • CITY COUNCIL AGENDA PACKET 8-29-95 I • 1 { i i • • eQ NO agen0a~tem AGENDA / CITY OF DENTON CITY COUNCIL August 29, 1995 Closed Meeting of the City of Denton City Council on Tuesday, August 29, 1995, at 5:15 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas, at which the following items will be considered: 5:15 p.m. Closed Meeting: A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 B. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.071 1. Hold a discussion regarding the appointment, employment and evaluation of the Municipal Judge. Work Session of the City of Denton City Council on Tuesday, August 29, 1995, at 6:00 p.m. in the City Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: NOTE: A Work Session is used to explore matters of interest to one cr more City Council Members or the City Manager for the purpose of giving staff direction into whether or not such matters should be placed on a future regular or special meeting of the Council for citizen input, City Council deliberation and formal City action. At a work session, the City Council generally receives informal and preliminary reports and information from City staff, officials, members of City committees, and the individual or organization proposing council action, if invited by City Council or City Manager to participate in the session. Participation by individuals and members of organizations invited to speak ceases when the mayor announces the session is being closed to public input. Although Work sessions are public meetings, and citizens • have a legal right to attend, they are not public hearings, so citizens are i,ot allowed to participate in the session unless invited to do so by the Mayor. Any citizen may supply to the City Council, prior to the beginning of the session, a written report regarding the citizen's opinion on the matter being explored. Should the Council direct the matter be placed on a regular meeting agenda, the staff will generally prepare a final report defining the proposed action, which will be made available to all citizens 0 prior to the regular meeting at which citizen input is sougcit. The purpose of this procedure is to allow citizens attending the regular meeting the opportunity to hear the views of their fellow citizens without having to attend two meetings. • e • s A ~gend8ltem yro _ - - S City of Denton City Council Agenda August 29, 1995 ZOa 'L Page 2 I I 6:00 p.m. 1. Consider appointments to the Blue Ribbon CIP Committee. 2. Consider nominations/appointments to the City's Boards/Commissions. 3. Presentation of proposed miscellaneous utility rates. 4. Continue discussion of budget questions. 5. Consider adding items to the Major Budget Issue list to be resolved on September 5, 1995. i C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of , 1995 at o'clock (a.m.) (P.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE. WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. I ACC002B2 , e 0 • 4 r DENTON z 00000 000 4c < 0,0 00 ~ oo a o o 0 CZ a Z7 4 00 0~ ~ c~ 000 4o ~-QQ> OOp~ ° N , ~ QOo aaoaaaooo s ~ i CITY COUNCIL r F • a • DAN 8- 2 2:95 10;Z CITYOF DENTONLTEXAS MUNlClPAL BUiLOlNG DENTON, TEXAS 76201 TELEPHONE 817.566.8309 Office of the City Secretary M E M O R A N D U M TO: Mayor and Members of the City Counci FROM: Jennifer Walters, City Secretary DATE: August 16, 1995 UUU RE: Council Appointments to the Blue Ribbon CIP Committee The following appointments to the Blue Ribbon CIP Committee were made by Council at the August 15, 1995 meeting: Council Member Cott Gail and Glenn Garcelon Lois and Byron Woods Frenchy Rheault Terry Schertz Dianne Edmondson Council Member Brock Kent Miller Ronnie Beasley Jim Engelbrecht Charldean Newell Ruby Cole Fred Patterson Mark Burroughs Council Member Miller Joanne Ballantine • Roberta Donsbach Rudy Rodriguez Eric Billips Tom Judd Sandy Fristoferson Bennie Snyder • Mayor Castleberry Fred Connell • • Mark Hanna Gene Gamble George Hopkins Margaret Smith Donna and Lawrence McClendon 'lkCuurrd to Quatiry Service" .x I I • VfWa No Q s r apendal late -CC5 Mayor Pro Tem Biles Carol Ann Ganzer 24 Rick Woolfolk Art Sealy Betty Powell Rob Rayner Larry collister Lew Taylor Council Member Young Joe Mulroy Rick Salazar Troy LaGrone Fred Hill Bullitt Lowry Herman Wesley David Caswell Council Member Krueger Herb Schaake Spunky Adams Jerry Falbo Fran Miller Ken Moran I 1 • • 0 • • .DENTON oo~,oo0000Fooo oo< 91: ° o0 0 0 0 0 0 4 ~ t OOpp ° N , i ~aQaoaooo CITY COUNCIL r • 4a • ldb► ED MY OF DENTON, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 76201 • TELEPHONE 817.566.8309 Office of the City Secretary MEMORANDUM DATE: August 24, 1995 TO: Mayor and Members of the City Council FROM: Jennifer Walters, City Secretary SUBJECT: Board/Commission Appointments I The following nominations have been made to the list of current Board/Commission: Cable T. V. Advisory Board - Joe Dodd The following is a list of current Board/Commission vacancies: Electrical Code Board - Trenton Williams was not eligible for reappointment. This is a nomination for Council Member Brock. Keep Denton Beautiful Board - Candice Salomone has recently resigned. This is a nomination for Mayor Pro Tom Biles. If you require any further information, please let me know. • J V for Wa ers C t Secret y ACCOOOF4 • , • • i j1 "IkQtca:ed n, Quality .Servke" • 0 • 0 DENTON 000oooooQOOOO0 00~~ ti~~O U . 0 ppG Q 0 E:D ( © o p 4 ~ 00~~ T o ~ e ppp °aaaaoaaoo°° A CITY COUNCIL ~ • • I I c~ • -Atigu-'si29; l ' / 6 CITY COUNCIL AGENDA ITEM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL PROM Hoyd V. Harrell. City Manager SUBJECT: DISCUSS MISCELLANEOUS UTILITY RATE CHANGES RECOMMENDATION: The Staff and Public htiliq Board recommend that the following changes be incorporated in the I Iectric and Solid Waste rates that will he considered by the Council in mid- Septembet. SUMMARY: Summer Sense Program Due to the change in the way TMPA calculates and bills Denton for electricity. the City of Denton's "Summer Sense" Program is no longer cost effective. I herefore the Public Utility Board and staff are recommending that the "Summer Sense" program he discontinued after the 1995 summer season. Prior to fixal )car 1995, TT4PA charged Denton approximately $I10 for each additional summer time peak kw of electrical demand. To help keep the peak kw down. Denton offered to give approximate[) $40 per kw of this hack w the customers via the summer sense program if the) would allow the electric department to put a radio controlled device on their air conditioner compressor motor that coubl shut off the compressor motor for 7.5 minutes each 30 minutes when the temperature exceeded approximatel) 95° degrees. f • I he Summer Sense program has paid for itself several times over and has also provided approximately 2200 customers with a $40 discount off their electric biil each summer 1 However, with Demon's success of getting TMPA to change their method of • calculating and charging for the electricity they sell to Denton, there is nct the same $I 10 per kw incentive to reduce the peak electrical demand. Peaking power • • generation can be pt:rchased for approximately S25 per kw in the Texas Power market therefore, paying $40 per kw for the Summer Sense program is not cost cflcctive, Also there have been problems with some of the Summer Sense units i • 0 i 4Aerttialtem _ Ate f being disconnected without the utility being advised, resulting in Denton's actual cost growing to more than the $40 per kw initially planned. the Flectric department had discontinued promoting the Summer Sense program approximately two years ago when it appeared TMPA would be changing their billing methodology. There have been no new unit-. installed for the past two summers. Denton will continue with other demand side and energy conservation programs such as rebates for installing high efficiency air conditions, installing high efficiency motors. etc, Attached is a letter that is proposed to be sent to each Summer Sense customer. MISC'kLLANFOIIS SOLID -WAS IF, CIJARGES In addition to the $1 per month increase in the residential Solid Waste rate, (from ` S12 to $13 per month) and the approximate 9.116 average increase in Commercial it Solid Waste (12.0°'o average for dumpsters. 2% for open top containers and 4.1°'o J for compactors) the Public Utility Board and staff are recommending .!gat the f following special items and policies be adopted as pan of the rate ordinance ;fiat the Council xvill consider in mid-September. ESTABLISH A COMMERCIAL RATE: FOR THE C'OLLECTWr OF SPECIAL %,ASTE AT $15 pER CUBIC YARD. Our current rate for special waste at the landfill is $7.50 per cubic yard when the waste is delivered to the Landfill. (here is no specific rate in the ordinance for special waste which is collected by our commercial division. We are current]\ collecting special waste from one commercial Firm and the Wastewater Treatment plant An example of special waste is the Wastewater Treatment plants "screenings" from the inlet pump screens and the "grit" removal screens. When we collect special waste the driver must meet with the customer to obtain the paper work which must accompany the load. 'I he Solid Waste Management regulations require that special waste be buried immediately upon receipt at the Landfill, The special waste must be covered with at least three feet of soil or three feet of regular waste. When a special waste load comes to the landfill, a Ileavy Equipment Operator stops what he is doing and. using a track loader, excavates an area at the working face for the load. This takes afN)ut 30 minutes. h ('pan arrixal at the Landfill the paper work is revicv ed by our Waste Materials Inspector . p for accuracy and regulatory compliance and is filed in our records and is noted on the monthly special waste report to I NRCC. The load is buried immediately upon receipt • a ;g"da No _r1 AgentlaEtemp5#~3,, We -q 3c® d by the compactor operator. Prfparation and burial of special waste disrupts all our normal unloading and compaction activities at the working face. ESTABLISH AN INSTALLATION FEE OF $55 FOR NEW DUMPSTER LOCKS. i A locking m:chanism has been developed which will release when the dumpster reaches a particular angle when being lifted and re-locks when returned to its position at rest. The mechanism cost $45 and installation costs are about $10. We would like to replace all the existing lock and chained dumpsters (about 50) at no cost to the existing customer and include a $55 charge r"r new installations. ESTABLISH A $6.00 "EXTRA PICKUP" CHARGE FOR COMMERCIAL, EQUIPMENT THAT IS INACCF:SSIBLF.: i The intent of this charge provide an incentive for customers to ma stain access to f containers, The charge would rinly be levied for repeated problems with a particuar f container. 1X'hen a container is blocked, our driver either gets out of the truck to ask the customer to unblock the unit or he radios the dispatcher to call the customer. If ;he customer is not available then a door hanger is Ittt informing the customer that the container was blocked and we were unable to serve the unit. This typically hanpens on our night routes. We experience considerable problems in this area on our demand- response roll-off containers when the customer calls for service and upon arrival the container is blocked. An associated problem is containers behind locked gates or locked revetmen's. Examples include a container behind a locked gate which is frequently locked requiring two trips for service, and a restaurant that has a locked revetment and the driver must find someone to unlock it or the dispatcher must call every single time we come to provide service. We also have frequent problems in serving one specific compactor because of del -,is and items placed around the compactor, and have been unsuccessful in resolving the problem. In another instance, four trips over a five day riod were required to service a container tine time. kk ~ I (luring the last three months, we have had to Icavc notices with several customers as f o! lows', Blocked Container 50 Container tco heavy 6 Long items 2 • • 0 C3 0 Agenda Norq S- Agendaltem Rate___~'' 4 REQUIRE DEPOSil ON OPEN-TOP, TEMPORARY DUMPSTERS AND SOLID WASTE ONLY COMMERCIAL ACCOUNTS. A deposit amount of one-sixth ( 15°'o) of the total annual contract or estimated billing J amount is recommended for all of our solid waste only commercial customers (which pertains to open-tops and dumpster service). The deposi, would not be required for any customer with 12 months of good standing credit with the City. REQUIRE A MINIMUM SERVICE OF ONE TIME PER WEEK FOR CONTAINFRS WITH PUTRESIBLE (FOOD) WASTE. The 'texas Sol I Waste Management Regulations require that containers with putresible waste be serviced at least one time per week. We would like to place this provision into our ordinance to enable enforcement. We have one roll-off customer that only calls to have their compactor emptied mce per month at a dining facility and requests that we steam clean the compactor each time it is emptied. DISCONTINUE NEW 2 CUBIC YARD DUMPSTER SERVILE. One of the goals since 1993 is to correct inconsistencies in dumpster rates by container , size and frequency of pickup. The strategy fir dumpster rate development is to encourage larger containers with less frequent pickups by providing an economic incentive. On a cubic yard basis, it is less expensive for a customer to use a larger container with less frequent pickups, Other factors influencing staffs recommendation include: A. Denton offers five dumpster sizes: 2. 3, 4, 6, and 8 cubic yard. B. Most cities only offer two or three dumpster sites. C. Denton does not have enough size diffcrentir' '_~etlaeen some of the dumpster sizes it offers. 1) Smaller size dumpsters with increased pickups create inefficiency. Lcgimmng with fiscal year 1994, the ordinance was charged to not add new customers using 2 cubic yard dumpsters with pickups more than once per week. Customers needing a small contatner with frequent pickups may use the 3 yard dumpster. The goal is to decrease our customers usage of the 2 yard dumpster and eventually offer 4 dumpster sizes 3. 4. 6. and R cubic yard. A I f ' i I o t s a • A9endaNo qS-G f _ Agenda! tem-'8s .C s~ Rate increases and changes in the rate structure over the past two years have shifted ti,: number of 2 cubic yard containers in the field from 250 down to 200. Our goal for 1996 is to further decrease the number of 2 cubic yard dumpsters in the field and phase out 2 cubic yard containers over the next few years. We recommend for 1996 that we discontinue offering new 2 cubic yard dumpster service. E I Respectfully submitted, C*LI44 Harrell, City Manager v Prepared by: i R. F. Nelson, Executive Director Utilities i C%4 Y aerswPUeom1i7 r • e' , • • J s 0 0 • v S-r3/ AgV 6 ?ale dne ~b g CITY of AffJffe TEXAS MUNICIPAL BUILDING 215 E. McK1NNEf @ DENTON, TEXAS 76201 Dear "summer sonne" ParLicipar(t-, (817) 566.8200 aDFWMETRO 434.2529 I Becausa of Successful negoLiailons with the Texas Municipal Power Agenr.y (TMPA) concerning Lhe method by which we arc charged for our elecLric: system demand, this will bo Lhe last- summer LhaL tho "Sunner Sense" program will be in oporaLion. '1•MPA has agreed Lo focus bllllny melhocfoiogy on SysLeul gonSLJMPLiOn combined with a flat capaclly (demand) charge rather Lhan a billing syst-em Lhat focw;es on our paak demand each summer. •TMPA has also agreed to hurn a higher gr,ido coal in their power plant. which will help control cost per unit, Of elocLririty. The higher grade- coal burns CI eaMA, cuLLing down on plant- mainLon,InCe, and iS more officient. With these TMPA chang(rs, Lhe benelit. the "Summer Senso" program provides Lo your eloct.ric syst.orn is now not, cost effective. We are sLill inLerested in reducJng our total syst.ern demand, but. we are e_xploriny more cosL effeoLivu ways Lo accomplish this objective. This is nut. t it nay Lhot, tho "Summer Sense" pr(iip om alas no t been oItcrtdv(, . lade( Lh(,r old I i IIIinrl IneLhud, the "Sunurncr sen~4•" prognJrn was o viable component of our demand 51110 a( I ivitil-s. With your 11(:11•, ,,incc the start of thO pr01jr,1111 in 1967, wn hovo Inwered our pr,ak r;llminer demand by an average of 1,215 KW por i ti IJ In ill 1- . k, will continue Lo operate the "Summer Sense" program through the summer of 1995. After the summer soason, the City plans to contract. for the removal of switches from parLicipant., air 1-10nditioner compiessors. This fall, we will hr, Sendinq you n lt,U r Iet.Linq you know who w1Ii ho romovinq your :;witch and the general time period this will lv; Lakinq pt,ic'e. Aft,or t.h(r :'witches ore removed, you will no longor roceivo the "Sumrw(r Sense" r:rerlit. on your summer hills. We apprecJaLo your part.icipolion and Lhe opportunJty to share the program ravings with you. If you have • any questions about. the "Summer Senso" program, please fool tree Ln call me aL 506 8449. • Kiorst(•n 1i1 elurln • P Ii( IIIIoIII1,11.1en tip((;lalisl. I)oninn M+unirIpal IJtIIit.les "Dedicated to Quality Service" . DENTON oao a~op000 ~ ° OUO 0 0 m o (::3 CZ3 00 ~ p0 000 ~ T 0000 N , llti aooo aoaaooooa i IT'S COUNCIL ~ • a • 'O" No j 3 S . cme 1 Z I CITY of DENTONr TEXAN MUNICIPAL BUILDING • 215 E. McKINNEY • DENTON, TEXAS 76201 (817) 566.8200 • DFIN METRO 4,U-9529 MEMORANDUM DATE: August 24, 1995 T0: Honorable Mayor and Members of the City Council FROM: Kathy DuBose, Executive Director of Finance 7 SUBJECT: 1995-96 BUDGET DELIBERATIONS I thought it would be beneficial to overview the budget process we will be working through the next three weeks. On August 29" we will cont nue to review the responses to questions on the 1995-96 proposed budget, Also, env major topic not covered in the Major Budget Issues Report (outline attached) may be added to that list as indicated by Council, Any additional information necessary will be developed and provided to the Council. On September 5"', the Council will consider each major issue on the list, determine the cn-rsa of action for each, and final "budget balancing" will be completed to allow formal Ord, to be drawn up for approval on September 12'". i In summary: August 29t° • Review responses to questions • • Consider adding items to Major Issue list September 5' ' • Determine action for each Major ISSU° e Final budget balancing j • September 12°i • • e Budget ordinance • Adoption of tax rate "Dedicated re Vuafity Service" • O • a • vftNo S- ApWftgp Memo to Mayor and Council Members 11..' August 24, 1995 2 oa Z Page 2 Please remember to bring your Summery of Responses to Questions notebook and your ~ proposed budget. V you have any questions, please let me know. Ko N AnmcM AFFOOF34 • I I i • • r TON oo~oo~aoQOgooo F ~ 000 ~ 4,- ~ ODO 00 ` o Opr~ oG ~~a 0 0 3 0 O ~ 00 0~ OOO T o ~ x-000 ~ I'o~oo N . 0000 ~oaoaaaoo 3 • i ITY C COUNCIL r P 0 r • • CITY of DLNTON, TEXAS MUNICIPAL BUILDING ~ 215 E. MCKINNEY • DENTON, TEXAS 7620 f (617) 566.8200 a WIN METRO 434.2529 MEMORANDUM DATE: August 25, 1995 TO: The Honorable Mayor and Members of the City Council FROM: Jon Fortune, Chief Finance Officer SUBJECT: RESPONSES TO QUESTIONS ON THE 1995-96 PROPOSED BUDGET Please find attached responses from staff to various council members questions from previous budget hearings. A table of contents is provided to help you find specific topic areas. Each week during budget deliberations staff will provide additional responses as necessary. Please insert additional responses in the three ring binder provided. I hope this information is helpful, If I may be of any assistance, please advise. Thank you. JF al A",Umenb AFFOOEED 0 I 'Dedicated to Quality Service" • 0 a I r • SUMMARY OF RESPONSES TO QUESTIONS ON THE 1996.96 PROPOSED BUDGET July It. 1995 (Topics) 11 Cable television subscription fee l 2) Day care permit fee 31 Alternative fuel program 41 Fire equipment 5l Health insurance increase 6) Half {l/,) cent sales tax to reduce property tax 7) 1995 tax levy August 4, 1995 (Topics) 81 Universal hiring program - Police August 8, 1995 (Topics) 9) Fire department staffing - Volunteer Fire Fighters 10) Police Department • individual Assigned Vehicle Program (IAVPI 11) Neighborhood Associations f 12) Summer Youth Program IJTPA) 13) T, mover rate for employees hired less than 30 days 141 Part-time employee benefits 15) Motor Pool issues 16l Water tank painting 17) Impact fees August 18, 1995 (Topics) 18) Fee for best selling book service 19) Citizen newsletter 20) Street sweeperlstreet sweeping 21) 1995-96 budgeted consulting services 22) Recycling alternatives 231 Administrative transfers 241 Satellite storage of park equipment 25) Fire Department Smoke detector program Combination squad specs Additional volunteer fire fighter information 26) Privatization of street patching 27) City Hall renovation - Feasibility of phase construction 28) General Fund revenues 29) Municipal Court staffing - bailiff 30) Preliminary alternatives for late night programming at recreation cantors. • August 25, 1995 /Topics) 31) Fire Department Independent study on staffing and fire station location Report on Grand Prairie Volunteer Fire Reserve Apparatus purchase to reopen Central , • 321 SPAN rides to Denton Library South • • 33) Utility revenue budget revisions 34) Police!Fire computer 35) Municipal Judge - Budget Request 4cq:9kfr • r, • 0 • , ~ q5 -CJ331 4gp1~1 ~ 1ttP CITY Of OENTONj TEXAS MUN10PAL 80L DING a 215 E. McK1NNEY a DENTON, TEXAS 76201 (817) 568.8200 a DFW METRO 4342529 MEMORANDUM DATE: August 24, 1995 TO: Honorable Mayor and Members of the City Council FROM: Jon Fortune, Chief Finance Officer l (~1 l~ SUBJECT: LIST OF MAJOR BUDGET ISSUES Please find attached a list of Major Budget Issues as presented to Council on July 7, 1995. Please advise if there are issues that you wish to be added to the list for discussion on September 5, 1995. If I can provide any further information, please advise. Thank you. JF,t Attachment AFFOOF3J • J1 j i "Dedicated to Quality Service" • 0 • 61 • '0 No W4 a I WBAA: _7 -2 qA 1995-96 MAJOR BUDGET ISSUES ~cp 1. GENERAL FUND 1. General Fund Reserve Level 2 Revenues A. Sales Tax -'/2e to Reduce Property Taxes B. Sales Tax - One Percent General Purpose Tax C. Property Tax D. Cable Television E. Miscellaneous Fees 3. Pay Plan Adjustments 4. Benefit Adjustments A. Health Insurance B. Retirement (T M R S.) 5. Positions 6. Fire Department A. Scenario I B. Scenario 7 1 C. Scenarij 3 7. Combination Fi+e Squad 8. Fire Reserve Fund 9 City Hall Renovations 10. Other Agency Contributions 11, Tax Exemption for Persons Over 65 12. Vehicles 13. Citizens Newsletter II. UTILITIES 1. Electric A Rates - no rate change except for a 3.9°/o reduction for the small commercial rate structure. Energy Cost Adjustment = 1.94 • per kilowatt hour. B. New Positions C. New Division 2. Water A. Rates - 2 % increase , • B New Positions • • • 0 • w • ApMldl~b ~ - DIN -it q_95 3. Wastewater S~ t7g A, Rates - 2 % increas- B. New Positions C. Cap on Return on Investment 4. Solid Waste A. Rates -Residential 8.35% increase -Commercial 4.1% avrrage increase -Landfill $1 per cubic yard B. New Positions 5. Solid Waste Master Plan 11I. ECONOMIC DEVELOPMENT PROGRAM 1 • ! i l J 1 • 0 - • w • MEMO #95-076 A l i, 2 1995 1 C:Tr C;F 1.~~.1N1liN rv tier:ras_ F.Q~k..._. T03 Mr. L. Harrell, City Manager Mr. M. Jew, Executive Director of Emergency services FROM: .T. L. Cook, Jr., Fire Chief DATE1 23 August, 1995 FBI Response to Council Budget Questions Hire a Consultant: There a number of consultants that do fire work such as Dick Knlpf, former Fire Chief of Irving; Tridata Corporation of Arlington, Va.; Hendricks and Associates of Washington, D.C.; the PAR Group of Chicago; and W. Bryce Connick of Sonoma, Ca. The fees would range from $50.00 per hour plus expenses to as much as $50,000.00. The cost would depend upon the scope of the project. Grand Prairie's Volunteers; As per Council Member Young's request, I spoke to Cliff Nelson who is the Assistant Chief of the Grand Prairie Fire Department. According to Chief Nelson, their volunteer force is composed of twe.ity fire fighters all of whom are white males. There was a white female in the Department approximately three years ago. The volunteers are a remanent of the days when the Department was primarily a volunteer unit and has continued without challenge from th#: Fire Fighters' Association. It has become more difficult, however, to recruit new members and to retain incumbent members. The volunteers are not trained to the same level an the paid fire fighters, nor have they seemed to enjoy any advantage in being selected as paid fire fighters when openings occur. Grand Prairie • is a Chapter 141 city. The volunteers are summoned by pager to multiple alarm fires where they perform support work in areas such as command, rehab, and overhaul. They are not allowed to perform any interior fire fighting. They are allowed to ride out when a seat is available on an apparatus. • xc: Mr. J. Fortune, CFO ' • • • 0 • o • i MEMO #95.477 ~ TOt Mr. L. Harrell, City Manager PROM: J. L. Cook, Jr., Fire Chief z DATEr 24 August, 1995 S RE: APPARATUS PURCHASES TO REOPEN CENTRAL At the Council Meeting on 22 August, 1995 Council member Miller introduced a plan to reopen the Central Fire Station by 1 April, 1996. As you know, it will be necessary to purchase one or more pieces of apparatus to reopen Cenral. Council Member Miller JI suggested the purchase of a quint and a squad and allocated funding for six months of lease purchase payments. These vehicles had been included in the major budget issues discussion. : If a quint were to be purchased, several scenarios are available to 4 reduce the costs. First, if the quint were to be purchased in the j normal manner of writing specs, advertising for bias, and then ' being constructed over a twelve month period it is doubtful that the vehicle could be delivered before October 1996. Therefore, there would be no need to alloca.o any payments for FY 1995-96. In addition, if the $83,633 in the motorpool were used as a down l payment, it would only be necessary to finance $416,367. If the payment schedule were extended to ten years the annual payment would be reduced to $58,012. 1 This would not prevent the Department from reopening Central. The addition of a total of twelve fire fighters as proposed by Mr. Miller would allow the creation of an additional fire company at .;,antral. The Snorkel crew at Station Three should be maintained and the new crew could staff a reserve engine until the arrival of the new quint. This would provide the Department with a second aerial device. It would also give you the additional flexibility of replacing the snorkel and/or purchasing one or more quints in the CEP rather than in the operating budget. • A less expensive alternative is also available to you, given the scenario of adding tw-lve additional fire fightnre. Rather than purchasing a Quint, a new engine could be purchased for use at Central. The cost of a new engine would riot exceed $250,000 or one half the cost of the quint. The annual lease purchase payment would be $ 34,833 for ten years. Again, if the apparatus were purchased in the normal way it would not be delivered before ' 6 October 1996. Therefore, there would not be any cost incurred • • during FY 1995-96. A reserve engine could be used until the new engine arri-ed. The second issue addressed by Mr. Miller was the squad. A squad is an ideal unit to pair with a quint, because it allows the use of • O v Memo 195-077 f Page 2 of 3 far less expensive vehicle to respond to medical calls. This is a concept that will continue to expand as the cost of traditional fire apparatus continues to increase. in spite of information to the contrary, the City of Phoenix is not abandoning their use of these vehicles and plan, in fact, to purchase one or more additional squads in the near future. The squad was included as a budget item in order to provide a sixth ambulance, i.e. one per station. Our current de,,loyment methodology provides an ambulance at each station. Three of the five units are staffed and two are reserve units. The reserves are staffed by the engine crew if a staffed unit is unavailable or they can be staffed by off-duty personnel, if necessary. Since there seems to be some concern about the squad, the decision as to the type of vehicle to be purchased should be left to the new Chief. The new Chief should have the flexibility ti evaluate the current EMS strategy and offer his/her observations. Nevertheless, if the Council desires to move forward other solutions are available. For example, if the one new squad is funded as proposed in the current budget, the old unit could be retained for use at Central and the decision about the second squad could be delayed until budget discussions are held for FY 1996-97. A second alternative geld be to purchase a more traditional type of ambulance. At a cost of $125,000, the unit could be financed for five years at eight percent interest for $30,416 per year. If the unit would delivered in April 1996, first year costs would be $15,208. A summary of the options is as follows: i Council Membgl XillerIs Ouint 30/96/Squad 4196 ist yr. 2nd yr. let yr. 2nd yr. $53,500 $107,000 $17,022 $92,036 Engine/Sound 10196 =gins 10/96/ lange 4196 1st yr. 2nd yr. lot yr. 2nd yr. $ 0 $68,8'77 $ 15,208 $65,249 S J Should you have any questions, please call me. • O • P • i y ( J CITY ofDENTON,TE"S klok;dim, C,~;tlr~r,,,•i~I+~+; 1FA;j oni1•itlrPFll,Nl~d17;5oh, MtMokAIII&M I-,; MdyuI a"A tluwbo16 ut the ('ILy t'uL+nLul I k1 IN luweph Putt "qa t , Ands l ut aut. l u Lhe City Manayet rhio; Aug,{uat at, IN I`. sph ILI I ; kunpownu to r uin,.-1 t u+-lest IUri lhlr, 1:. 11+ te:,lrul,su to thu +1o6tlutl Leyardtluy tree rides tot' school 11i1~11r-u t:, the I 11,1a1 V11+u I Iti ul 04L1AI-lo ib a IoCiploilt of tederal and state funding to :,+11 •t ~.,1 L 1611111 L. IIall~pu: t. At I"n In Lunt.un. 'life tr4osportation Lvl+e:. :;ie lnovidu.l by nFAN LAIuu.th a contrauturaI ayreement with the city. III MKI-dt..iall.:e with the ayre,ement, a tee schedule has Look untobiIshu.t to ensutu that SPAN leCuvers costs associated with I i~t u, IAIiiy tl al+al:ul tal ion set vi(:e. The tee schedule makes tit ~.violons lot adu Lind ayo 18 to oo jfi.ib per tide), adults age tin 111 IAul ( 14 PC, I Me whir Id card), citizens with disabilities Ij. in par t IJe: with ill +'.,:id), and children under the age of 18 :+t'.4t1 .toed al luw Ldll ldren under the age of 6 to ride tree "Imh 4..'My"111e+1 Q a i+:.alunt. i u, a :,PAh l e~. e l vc::; I uAul a I t and i ny , it cannot confer on any +',tmClll u1 the I101ny pllblio -1 oenOtit. that. it does not attord all -thus :,L"Illally sheeted ytoups. Additionally, SPAN is prohibited i t oM crn{a.J I h.] In "+.'hat teL n ser V Ices that would transport school hll+ltull to 3i1V edtld-atlunat eVentS Ur told trips. Consequently, :I Ah , _1uc,.,t P:ovilta tree rides tut children to the Library even it It „.I11tu,t to J.r x0. • Ik.I,,C,4L, theLO In a way that public transportation can be provided to hoot aye,i , hi Won between the ayes of 6 and 18, at no cost. I." t;Icli the Pat KS 00pattmellt and the l,ibtaLy ale interested in _,o! 1, It l".; tu"Ja t: ow area bu6lnesses to purchase punch cards in Lot-: or I,1 AKA ,to ter this purpose. The cost of a punch card for tw L LA'' kv 00;l.lltl oL J1 00 pot' tide. fill. Cost. U', a punch lard for '0 L LAW, 10 $10.00 Vr §.10 pot L IAA, r. l'v pc:{i.lld l,i:.r;l II e.l dLll:l'"atIt LJl Su" h a pt Vyl am, the pllnl'tl JaL-d3 ..0LA to u'.t.le uv-11lible At the IMary .Ind the Recreation Center's t ril l MI K in t N.'I th 1 .axes! I I OM the ser v ice counter.. 1-ILOLv,LvA l:_ILCK> 01,111 0i't-IM these at Ott) ti. ilities at no coat • 0 1 . I I just merely by asking for them. Such an arrangement presents many positive benefits, especially for the local businesses, and encourages the use of both the Library and the Recreation Centers. Additionally, both library facilities are on dedicated SPAN bus routes. The new South Branch Library will have a route sign added as soon as it opens for business. Pursuant to Council direction, Staff will proceed with implementing this program and preparing a public information campaign to alert citizens. Please advise if I can provide additional information. Jose Portugal Assistant to the Ci y Manager cc: Lloyd V. Harrell, City Manager i I 1 • o • l CITY of DENTON MUNICIPAL UTILITIES/ 901 -A Texas Street/ Denton,TX76201 F MEMORANDUM i TO: Jon Fortune, Chief Finance Officer FROM: Earl Crews, Utility Budget/Rate Administrator DATE: August 21, 1995 SUBJECT: Change in FY 1996 Utility Revenue Budget The draft fiscal year 1996 Annual Program of Services provided to l the City Council contained revenue budgets that have subsequently changed. These changes have been approved by the Public Utility Board and are recommended for approval by the City Council. The first change involves the Electric department. Early on in the j budget process, a 3.54 rate decrease for small commercial electri- customers was planned, based on expected reductions in TMPA fixed 11 costs. This rate reduction was expected to reduce commercial electric revenues by $502,390, offset in part by expected cost reductioeis of $458,940. However, the TMPA cost reduction was deferred and the PUB recommended a budget to City Council without the 3.54 rate reduction. An alternative revenue amount reflecting the $502,390 revenue reduction and $459,940 cost reduction were identified to the Council in Lae draft budget. • The PUB subsequently decided to implement the rate reduction even though TMPA costs were not expected to decrease. After the detailed small commercial electric rate structure was finalized, the rate reduction amounted to $560,184 or 3.94. This reduced 1 Electric revenues by $560,184 to $73,640,092, also resulting in a reduction in the expected balance of revenues for the Electric department to $306,819. In addition, we would like to reflect e total "commercial and industrial revenue" at $33,782,816 and "other • electric revenue" at $1,496,000 t^ reflect moving $213,000 in dusk to dawn revenue from "commercial/industrial" to "ether" revenue. 1'he other change in budgeted revenue involves the Solid Waste department. Initially, "garbage fees - commercial." revenues were • O • • budgeted at $3,229,958 to reflect an expected 9.951 rate increase for the commercial rate class. However, during the development of the detailed commercial rate structure, it was determined that budgeted recycling revenues were understated based on market changes that have increased the revenues received from recyclable material. The recycling revenues, identified as "other in the budget, have been increased by $50,000 to $597,032. This increase in recycling revenue provides for a reduction in the needed commercial revenue, since most of the additional recycling revenue comes from commercial sources. Therefore, the 9.95% rate increase for commercial customers was reduced to 9.1%, resulting in a new "garbage fees - commercial" revenue budget of $3,177,839, $52,119 lower than previously projected. This net $2,119 change in total Solid waste revenue to $6,709,839 also changes the balance of revenues from $73,182 to $71,063. If you have any questions concerning these budget changes, please contact me at x7184. I i • • copy: R. E. Nelson • • • 0 r 's e CITY of DENTONr TEXAS MUNICIPAL 80LDING • DEN TON, TEXAS 76201 ~ TEL EPNONE (817, 5668307 Office of the City Manager MEMORANDUM x DATE: August 25. 1995 TO: Lloyd V. Harrell, City Manager , FROM Rick Svehla, Deputy City Manager j~ I SUBJECT: Police and Fire Computer System { We received RFP's a couple of months ago and you might remember in '94 we issued $1.5 million of CO's. The intent in '94 v is to buy a CAD System and a Record Management System and mobile data terminals. As you can see from the attached memos, we thought that this was possible based on the systems that were then in place. Since that time, much has changed in the field In the RFP's that we received, the mobile side of the system increased dramatically. The record management part of the system was also increased because of the capabilities of the newer systems that are available. Thus the systems that were originally look at and what is available now provide much more capability. This is what the chiefs believe we reed i.e. a much more enhanced system. Coasequendy, we would suggest the following strategy to accomplish these goals. We would • pursue the acquisition of the computer aided dispatch (CAD) as well as the record management system and all of the hardware and software that is required to make this work. This would include installations in all of the Fire Stations as well as at the Police Station. We would also suggest implementing the first stages of the radio network and the first mobile units with this stage. A The second stage would entail acquiring the new mobile data technology. We estimate this cost • • to be approximately $2-3 million depending on the number of units installed in the fleet. This package would also include acquisition of a court system that would tie to the CAD and the ( record management system that would already be in place. firdicaled m (hiatirr 'Sen ire" 0 O • a • f Police and Fire Computer System l Lloyd V. Harrell Page 2 We do this very reluctantly. But, in order to gain the most efficiency and the most productivity, both sides of the system are needed. However, because of costs and the state of the industry right now, we were not able to include the mobile portion of our program. As mentioned earlier, the two chiefs think it is imperative that we move forward on the mobile part of the project. Therefore, we would suggest including it as a proposition in any bond issue or future 31 financing that the Council might wish to pursue. If you or the Council has further questions, I will be happy to try and answer them at your convenience. Rick Svehla Deputy City Manager RS:dh AWM0068F i i • • - 1 i ,gendaNa agendaltem. e4 s 79' )C- 0ate -(S y CITY of DENUM, TEXAS MUNVPAL 80LOiNG / DENTON, TEXAS 76201 / TELEPHONE (817) 566.8307 Office of the City Manager MEMORANDUM TO: Lloyd V. Harrell, City Manager FROM: Rick Svehla, Deputy City Manager DATE: February 10, 1994 ) . SUSJFCT: Additional Information Concerning C.O.'s ( In 1993, we talked to the Council about the need for a Management Information System (MIS) for Police, Fire and Courts. Since that r time, we have gone through a number of demonstrations and devoted substantial amount of staff time to developing the Request for Proposal (RFP). The RFP is in draft form now and being reviewed by Chief Cook, Chief Jez, and Harlan Jefferson. We expect the RFP to be complete around the end of February and to be distributed then. We would expect to receive those back around the and of March and then to allow for awarding of the bid within 90 - 120 days. The RFP would include the processor, the software, the peripherals, and the mobile data computers (MDC's). We would also include making changes to some of the dispatch and radio communications in order to update them to a state of the art type system. The whole system would become state of art since we do not perceive replacing this system in the near future. We will try to make the system as compatible as we can with future innovations in the field and to make it as global in scope as we can. At the same time, we understand the need for the budgeting, and we continue to hold to ' the commitment of $1.5 million in order to do that. Another reason for the length of timing on the awarding of the bid is to tie down final relocation dates for the Police Department as well as final information we receive from the joint study on 9-1-1 and dispatching that DENCO is funding right now. You may recall that we are involved in a study that will look countywide at O dispatch functions and commonality of systems including 0 dispatching, computer functions, computer equipment and related equipment. That study is slated to be completed In late March or early April, and de would be looking at that study to make final recommendations to the Council before final awarding of contracts. "Dedicated to Quality Service" f5i • AQenAeNo gQenda~tent. S`~c Lloyd V. Harrell y~ February 10, 1994 [bte Page 2 3 sy -1 We are expecting the Police Department to move to the DMC in June. v We would be able to have the 9-1-1 and radio communication parts of the system installed prior to the Police move so that we could facilitate the move both from a dispatching function and an operation function at one time. The actual installation and/or ties to other computers, etc, would be made later and, in all likelihood, would be made in a phased approach; i.e. the computer aided dispatch function would probably be installed firsts then the records management or analytic information system software would, in all likelihood, be installed next; ties to the court made; and the mobile data computers installed as the final part. We would expect that phasing to last anywhere from four to twelve months depending on the extent of the system that we are able to buy. 1 have included in the backup the initial information that we sent to the Council. As mentioned, there is a draft of the RFP being worked on now. If the Council is interested in the draft, I would be happy to provide a copy for them at their convenience. If you or the Council has further questions, I would be happy to try and answer them at your convenience. Rick Svehl~ Deputy City Manager RS:bw AMM00405 Attachment • l r 0 agenoaNu c Agendaltem,/ , ' rDjb!1 it J Dale , ti 13 c Cr V U i WrYof DENTON, TEXAS MUNICIPAL BUfLDINO / DENTON, TEXAS 10201 / TELEPHONE (817) 888-8307 ? Office of the Coy Manager f t DATE: June 4, 1993 TO: Lloyd V. Harrell, City Manager , FROM: Rick Svehla, Deputy City Manager i SUBJECT: COMPUTER SYSTEMS FOR POLICE AND FIRE Per the Council's request, Chief Cook and Chief Jez have submitted material on what the information system would do for the two departments. The descriptions are rather brief. We did that scr as not to bore yo+i or the Council with a lot of reading. I expect to f bring both Mike and John to the meeting Tuesday evening to describe for you in greater detail what some of these functions and systems will do for our departments. We will also give you and the council an indication of what our capabilities are now. t I I have included information on a typical system that shows some of the information that the.--e systems are capable of processing. The backup also includes several cost estimates. You will note from Jahn's memo and from the attached information from Lewisville and Carrollton that the prices can vary somewhat. We have reviewed the estimate that has been given to us by EAI, which is one of the leaders in the industry. Those costs have been reviewed by both i chiefs as well as Gary Collins. We estimate that the hardware (the t computers, monitors, keyboards, workstations, etc.) and the actual f software and the maintenance costs will be approximately $86U,000. That software includes not only the computer-aided dispatching functions for both police and fire, but also analysis and information management for police as well as jail management and personnel scheduling both for police and fire. It also includes records management for both incident and inspection reporting, EMS reporting, and arson investigations, I* aleo includes fleet maintenance information for both operations. Besides all this, it would also include a Municipal Court package which would tie directly into the warrants probable cause, affidac!r,s, and all the other paperwork associated with the court clerks' office. O Besides the $860,000 for the actual "system" we will also need information-gathering devices in the field. Initially, we envisioned buying "MDT's" (mobile data terminals). These are the standard terminals you see in many big-city police cars now. They i are able to access information from the computer system such ar j warrants, license information, etc. However, this part of the • A • H I r R;_ C 1lpeod811eRZ.. g..._ -S. peke - June 3, 1993 Bee j~ f` 2 JrOPP-~5veoLr field is changing rapidly and in many instances it may be more appropriate to buy lap-top computers, "notepad" devices, or data collection devices. Therefore, we have not made all decisions at to exactly what those devices will be at this point. What we are trying to do is to stay flexible so that we could acquire the latest pieces of equipment to facilitate the most efficient use of the total system. We expect this part of the system to cost at least $6400000, making the system cost $1,500,000. We will have a much better handle on the exact cost of this whole system once RFP's are prepared and actual proposals are taken both on the "system" and "field equipment". We would propose doing the major paperwork and data collecting for the RFP and scheduling as soon an we receive further direction from the,Council. We do believe the $1.5 million is a good number to use, given our review and by using the costs of systems from Lewisville and Carrollton. is you or the Council has further questions, we will be happy to try and ,answer them at your convenience. l , Ric Sv a Deputy City !tanager AXM002DD f i • 0 • tR • f l CITY of DENTONa TEXAS MUNICIPAL BUfLDING • 215 E MCKINNEY • DENTON, TEXAS 76201 (817) 5668200 • DFW METRO 434.2529 MEMORANDUM DATE: August 25, 1995 TO: Honorable Mayor and Members of the City Counci; FROM: Kathy DuBose, Executive Director of Finance SUBJECT: BUDGET REQUEST - MUNICIPAL JUDGE At your direction, Judge White, Chief Jez and I met yesterday to discuss the budget request she presented to you on Tuesday, August 22'. As we worked through each issue, we agreed upon the following recommendations to City Council. 1995-96 ( Budget Impact Our first recommendation is that the additional BaihffMairant Officer be added mid fiscal year IApri1 19961. r;hief Jet will continue to cover any additional time necessitated by the court schedule until that time, f 17,500 The second recommendation is that when replacement police :snicles are delivered in April ar May of 1996, that one retired vehicle to be suctioned would instead be retained for t.nurt use. In the interim, chief jet will make whatever procedural charges necessary to ensure that a vehicle he available for the court. Fiscal impact would only be the loss of salvage value of the retained vehicle 111,500 to $2,0001 Chief Jet will cover the necessary 06M and fuel costs for 95-96. This would cause the police fleet to be increased by one vehicle. 2,000 Third, we recommend that funds be allocated for building renovation and allow time for the Judge to meet with the Municipal Court Advisory Committee to consider options and determine the best scenario to address concerns. 13,500 Recent legislation has provided the assessment of s 13 fee for each conviction of the court Isee attached memol. Eased on current trends, this fee would generate approximately $40,000 pe• year Any revenue produced must be designated to fund security expenses including the cost of a bailiff. As we discussed the security issue, we agreed that the court should install a metal detection device due to the concealed handgun law. Several other security measures should also be examined, We estimated an admtuornat 37,000 would be needed to fund , • • p these items 7, 00C +i Finall;, we recommend that the City Council consider implementing the $3 lee to provide C funding for the above exrrnditures. Judge White could have an ordinance implementing the fee prepared for the September 12" ccvncil meeting, (40.0001 1 0- "Dedicated to Quality Service" • O • Memo to Mayor and City Council Members August 25, 1995 Page 2 C As you can see our recommendations would not have a fiscal impact on the budget and could be self supported. If you have any questions, Sandra, Mike or I would be happy to discuss them with you. KD,N AFFM37 l • i i • 0 • I c, 0 e5 ' n 11' 7? LlllE\J T i. µ+l TF TEL 114 E18 34H F', I MEMORANDUM TO: KATY DUBOSE, EXECUTIVE DIRECTOR OF FINANCE FROM. SANDRA H. WHITE, MUNICIPAL JUDGE SUBJECT: ADDITIONAL FY 95-96 BUDGET PACKAGES DATE: AUGUST 25, 1995 Per our discussion of yesterday, August 24, 1995, please find the information you requested regarding the additional FY 95-96 budget packages. 1. I have reviewed the package concerning the bailiff/warrant officer position and the estimated court hours of 1040 hours per year appear to be in line with the needs of the j court based on the information I ha•;e available at this time. 9 The additional 1040 hours for this position would be devoted to the police department warrant office. 2. The information discussed regarding possible funding of the + position based on the new legislation, effective September 1, 1995 is as follows: t Senate Bill 349 will allow the Court to assess a $3.00 court security fee to each case wherein a conviction 4 occurs. The bill requires that the City Council pass + an ordinance which allows for the collection of this fee and it also requires that the fees collected be used S exclusively for Court security measures. Per the legislation the funds may be used for the following: (1) purchase or repair of X-ray machines and conveying systems; (2) handheld metal detectors; • (3) walkthrough metal detectors; (4) identification cards and systems) (5) electronic locking and surveillance equipment; (6) bailiffs, deputy sheriffs, deputy constables, or contract security personnel during times when they are providing appropriate security services; ( cognise; C (88) ) confiscated weapon inventory tracking systems. • • The Court has estimated that collection of this fee would result in a court security fund valued at approximately $40,000.00, which would be sufficient to fund the necessary walkthrough metal detector, necessary because of senate Bill 60 dealing with d Carrying of Concealed Weapons and would also fund the e_M~-r . I'±fi~ 1219 ;14 51N 34f45 991/. P.01 • N 9. 25 '95 12:01 EY" MEREST WHITE TEL 214 618 3485 P. 1 bailiff position and any other security devices that might be required by the Court Administrator. 3. It was also discussed that based on current needs of the police department that this position would more than likely, if approved, not be available until April 1996, and that the Court would be provided with additional assistance from the police department on an overtime basis for additional bailiff services. 4. It was also my understanding that the bailiff transportation issue would be resolved by the Court being assigned a a police vehicle that would be retired around June or July 1996, and that this vehicle would not need to be purchased by the court, nor would the Court be responsible for any operating or maintenance costs. It was discussed that current transportation needs would be provided by the police department on an as needed basis. 5. It was also discussed that the building renovation package (construction of hallway) would be recommended for approval, and that the Chief of Police was consulted to ensure that r the modifications would not in anyway affect the police \ department's future expansion needs. I want to thank you, Jon Fortune and Chief Jet for your immediate attention to these matters. I believe that the compromises will work well for all parties involved. H. White Areall ce1 Mike Jet, Executive Director of Emergency Services • RUG-25-1495 12:21 214 618 3485 P.01 ' e • • • o =Mod • I c~ • .g I P y y]g)R }R d i. R l I • Lm E I • o