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Home My WebLink About08-22-1995 • ca • CITY COUNCIL AGENDA PACKET 8-22-45 1 i i i R A • 9 s _cz~o AGENDA AQlfl()al~,-~~ CITY OF DENTON CITY COUNCIL Q August 22, 1995 Closed Meeting of the City of Denton City Council on Tuesday, August 22, 1995 at 5:15 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas, at which the following items will be considered: 5:15 P.M. 1. Closed Meeting: A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 1. Consider settlement in Dawson v. City of Denton. et al. H. Real Estate Under TEX. GOVT CODE Sec. 551.072 C. Personnel/Board Appointments Under TEX. GOVT CODF Sec. 551.074 1. Hold a discussion regarding the appointment,; employment and evaluation of the Municipal Judge. j Work Session of the City of Denton City Council on Tuesday, August 22, 1995 at 6:00 p.m. in the City Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: NOTE: A Work Session is used to explore matters of interest to one or more City Council Members or the City Manager for the purpose of giving staff direction into whether or not such matters should be placed on a future regular or special meeting of the Council for citizen input, City Council deliberation and formal City action. At a work session, the City Council generally receives informal and preliminary reports and information from City staff, officials, members of City committees, and the it ividual or organization proposing council action, if invited by City Council or City Manager to participate in the session. Participation by individuals and members of organizations invited to speak ceases when the Mayor announces the session is being closed to public ti input. Although Work Sessions are public meetings, and citizens have a legal right to attend, they -re not public hearings, so citizens are not allowed to participate in the session unless invited to do so by the Mayor. Any citizen may supply to the City Council, prior to the beginning of the session, a written report regarding the citizen's opinion on the matter being explored. I Should the Council direct the matter be placed on a regular meeting agenda, the staff will generally prepare a final report defining the proposed action, which will be made available to all citizens prior to the regular meeting at which citizen input :s sought. The O purpose of this procedure is to allow citizens attending the • • regular meeting the opportunity to hear the views of their fellow citizens without having to attend two meetings. e o • • City of Denton City Council Agenda August 22, 1995 Page 2 6:00 p.m. 1. Receive a report, hold a discussion and give staff direction regarding possible amendments the current ordinance to extend construction hours. 2. Hold a discussion and give staff direction regarding the formation of a Racial Diversity Task Force. 3. Discuss procedures and give staff direction regarding the i appointment of citizens to the Economic Development Transition Committee. Special Call Meeting of the City of Denton City Council on Tuesday, August 22, 1995 at 7:00 p.m. in the Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: 7:00 p.m. 1. Hold a public hearing regarding the adoption of the proposed 1995-96 City of Denton Annual Budget. 2. Receive presentations, hcld a discussion and give staff direction regarding the hotel occupancy tax recipient budgets by the following organizations: A. North Texas State Fair Association B. Chamber of Commerce Convention and Tourism Bureau C. Denton County Historical Foundations D. Denton County Historical Museum E. Greater Denton Arts Council F. Denton Black Chamber of Commerce G. Denton County Amphitheater Association H. Denton Festival Foundation 1. Denton Historic Landmark Commission J. Denton Main Street Association 3. Budget presentation from Municipal Judge. • 4. Consider adoption of an ordinance accepting competitive bids and providing for the award of contracts for public works or improvements. (Bid 01788A) i 5. Consider adoption of an ordinance accepting the mediated settlement in litigation styled Dawson v. City of Denton, et a al; authorizing the city Manager to act on the City's behalf • in paying the settlement an3 in executing a compromise settlement agreement and release approved as to form by the City Attorney. • 0 • sa • City of Denton City Council Agenda ~Ij August 22, 1995 Page 3 Z Z Q~`] 6. Consider approval of a resolution postponing the City Council meeting of September 5, 1995 to September 12, 1995. 7. Consider appointments to the Blue Ribbon CIP Committee. 8. Consider nominations/appointments to the City's Boards and Commissions 9. Receive a report, hold a discussion and give staff direction regarding an on-duty solicitation policy. I Work Session of the City of Denton City Council in the City Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: NOTE: A Work Session is used to explore matters of interest to one or more city Council Members or the City Manager for the purpose of giving staff direction into whether or not such matters should be placed on a future regular or special meeting of the Council for citizen input, City Council deliberation and formal City action. At a work session, the City Council generally receives informal and preliminary reports and information from City staff, officials, members of City committees, and the individual or organization proposing council action, if invited by City Council or City Manager to participate in the session. Participation by individuals and members of organizations invited to speak ceases when the Mayer announces the session is being closed to public input. Although Work Sessions are public meetings, and citizens have a legal right to attend, they are not public hearings, so citizens are not allowed to participate in the session unless invited to do so by the Mayor. Any citizen may supply to the City Council, prior to the beginning of the session, a written report regarding the citi?en's opinion on the matter being explored. Should the Council direct the matter be placed on a regular meeting agenda, the staff will generally prepare a final report defining the proposed action, which will be made available to all citizens prior to the regular meeting at which citizen input is sought. The • purpose of this procedure is to allow citizens attending the regular meeting the opportunity to hear the views of their fellow citizens without having to attend two meetings. i 1. Hold a discussion and give staff direction regarding the 1995- , 0 96 fiscal year budget. • • r • ca • City of Denton City Council Agenda (1 S n August 22, 1995 Page 4 x-72 9~! C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the day of , 1995 at o'clock (a.m.) (P.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-800-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. ACC002AE 9i I • • r • 4O i r DENTON oooQoooooD o000 0CO o .L o 0 o d ~ OOO T ~ ~ pp ~ Op0 o N , c ti ~00~ °a~oaoaaoo° e CITY COUNCIL 0 O r 0 • QUESTIONNAIRE RESPONSES FOR THE NOISE NUISANCE ORDINANCE SURVEY 1) Yes - 13 No - 13 ) 5 - Need to pour concrete earlier 6 - Problems with heat, masons need to mix mud earlier Steel beams get too hot to handle 1 - Hard to meet schedules within normal hours during periods of bad weather 1 - Had complaints when masons started mixing mud at 6:50 and creating noise I - Had no problems when had to work on Sunday 2) A. 1 - only on a special problems B. 1 - Hours OK C. 2 - Pour concrete from 3:00 to 4:00 a.r,,. 1 - Pour concrete starting at 6:00 a.m. D. 1 - 6:00 am to 7:30 pm 1 - 6:00 am to 8:00 pm 5 - 6:00 am to 8:30 pm I - 6:30 am to 8:00 pm 1 - 6:30 am to 8:30 pm E. Maybe a 30 minute leniance both ways F. No Restricticns or 2) 30 minutes prior to sun- rise to 10:30 pm G. 5:00 am start time 3 H. winter - 7:00 am to 8:30 pm Monday through Saturday Summer - 6:00 am to 9:00 pm Monday through Saturday Sunday - on variance and emergencies 0 I. Hours oriented to sunrise and sunset or 30 minutes prior to sunrise 3) 8 - Neighbor complaints 7 - None 1 - Concrete trucks , • O 1 - Minor noise and lighting 1 - None for finish out trades 1 - Too much noise too early 1 - Disturbing neiqhbors' sleep drz;g T A • FISCAL IMPACT: No impact to the City of Denton operating budget Respectf y submitt Prepared by: Loyd V. Harrell City Manager Cecile Carson Community Improvement coordinator Approved: / rank Ro bins Executive Directorfor Planning ' I 3 ]1 1 • 0 CN 0 Chapter 20 NUISANCES' Art. 1. In General, 20.1-20.30 Art. II. Abandoned Property, 20-31-20.70 Div. 1. Generally, 2031-2040 Div. 2. Motor Vehicles, 2041-2070 A•t. !11. Grass and Weeds, Of 20.71-20.73 ARTICLE 1. IN GENERAL See. 20.1. Noise. j a' It shall be unlawful for any person to make or cause any unreasonably loud, dis• ! turbing, unnecessary noise which causes or may cause material distress, discomfort or injury to persons of ordinary sersibilities in the immediate vicinity thereof. t) It shall be unlawful for any person to make or cause any noise of such character, intensity and continued duration as to substantially interfere with the comfortable enjoyment of private homes Ly persons of ordinary sensibilities. ~cl The following acts, among others, are declared to be noise nuisances in violation of this Code, but such enumeration shall not be deemed to be exclusive i l l Tile playing of any phonograph, television, radio or any musical instrument in a Leh manner or with such volume, particularly between the hours of 1000 p.m. and 7:00 a. m., as to annoy or disturb the quiet, comfort or repose of persons of ordinary aen• sibilities in any dwelling, hotel or other type or residence; 12; The use of anystationary loudspeaker, amplifier or musical instrument in such manner or with such volume as to annoy or disturb persons of ordinary sensibilities in the immediate vicinity thereof, particularly between the hours of 10:00 p n and 7.00 a m , or the operation of such loudspeaker, amplifier or musical instrument at any time on Sunday; provided, however, that the city council may make exceptions upon application when the public int-rest will be served thereby; 131 The blowing of any steam whistle attached to any stationary boiler or the blowing of dny other loud or far-reaching steam whistle within the city limits, except to give notice of the time to begin or stop work or as a warning of danger; t 4 The erection, excavation, demolition, alteration or repair work on any building at any time other than between the hours of 7:00 B.M. and 8:30 p.m , Monday through o Saturday; provided, however, that the city council may issue special permits for such work at other hours in case of urgent necessity and in the interest of public safety and L convenience; f5 The creation of any loud and excessive noise in connection with the loading or un- loading of any vehicle or the opening or destruction of bales, boxes, crates or con. tainera; ~ • O ~ e 61 The uve of any drum, toudspcaker or other instrument or device for the purpose of attracting attention by the creation of noises to any performance, show, theatre, motion picture house, sale of merchandise or display which causes crowds or people to block or congregate upon the sidewalks or streets near or adjacent thereto. Code 1966, 14.20, 14.211 Cross reference-Animal noise, § 6.26. • Q • s BUILDING CONTRACTOR REGULATION SURVEY CITY REGULATIONS COMMENTS Arlington No limits other than disturbing the Complaints about early morning Pop. 287,833 peace. 214-265-3311 Carrollton No limits other than disturbing the Complaints about early morning on Pop. 84,750 peace. weekends 214-466-3000 i Coppell Noise ordinance. "No person shall make No specific limit. Police do handle Pop. iF,496 or cause to be made any loud and raucous occasional complaints about early 214-0022 noise . offensive to the ordinary morning noise. sensibilities of the inhabitants of the City,..." Frisco Monday - Friday: 7 A.M. to 9 P.M. Weekend work allowed unless in Pop. 17,500 Construction not allowed on weekends. residential areas. New subdivisions 214-335-5555 investigated on a complaint basis on weekends. ; Gainesville r7o limits other than disturbing the Pop. 14,251, peace. 917-668-4500 Grapevine Monday-Saturday: 7 A.M. - 7 P.M. Inside work with no motor equipment Pop, 30,392 such as painting on Sunday 817-481-0300 Keller No imits other than disturbing the Ordinance being considered for future. Pop. 14 , 973 p,,ace. 817-379-5009 Building inspections recommends no • earlier than 6 A.M. start Monday - Friday Lewisville Ordinances are vague. Allowed within Pop. 48,260 reasonable times. Typically not allowed 214-434-1112 before sunrise. M-Finney All zoning districts New ordinance adopted 1/17/95 oQ Pop. 22,268 Monday-Friday: 6 A.M. - 9 P.M. . 214 -238-0091 Saturday: 8 A.M. - 5 P.M. Emergency might justify changes but ' Sunday: 1 P.M. - 5 P.M. unlikely for home or commercial rJ i • builders. Plan c No power or motorized equipment may be rw Pcp. 141,150 operated or loud noise between 10 P.M.LI d 214-424.6531 and 7 A.M. Sherman Monday-Friday- 7 A.M. - 6 P.M. Emergency perm.tt may be granted by ci y C Pop. 31,596 manager for streets and excavation 11903-8921-4545 • o a • Disturbances - Z Jury 19, 1995 Construction Related DishrU oot Addre" Co"N Deft TNm AMHERST 516161 JIM 15, 1M6 10:12 CONSTRUCTION WORKERS ADVISED A TRUCK FROM PAYLESS DELIVERED SOME MATERIALS L WAS PARKED N RDWY FOR A FEW MINUTES SIN ASHLEY 519253 Jun 12, INS 20:32 HOUSE UNDER CONSTRUCTION 466 AUoAA 316071 May 16, 1665 21 W CONSTRUCTION IM BaRmw 51335'1 App 28, IM 06:46 CHAN SAWS CONSTRUCTON ACTIVITY NO ACTION TARN 779 $136E 521136 Am 26.1666 96,52 STMIU ORY CAMARO 2 H1W LAST 30 M048 CONSTRUCTION WORKERS WARINO ON LOSS ISM LADEN 513663 May 01, 1666 07:13 LOUD ALUSIC LOUD TALKING PARKING N NO PARKk4 ZONE THIS WILL SE FROM CONSTRUCTION WORKERS UTL 13" LNOEN 43'.1m Oc• 29, 1964 0731 HIGH SCHOOL CONSTRUCTION NO %'OLATION OF CRY ORONANCE N" 4 WAS TRACTOR MOTOR 7606 LODE 437713 Nw 26, 1664 19.46 SHOTS FMD 30 MINUTES OUTME. CONSTRUCTION USING A AIR NAILER POSS LIKE FIRECRACKERS MY monmeW W 436426 Doe 13,1664 1524 2 WAIS N PASTURE BIEI*A HER SHOOTING GLW84XW CONCTRUCTION WORKERS ♦ A HOUSE EAST OF COMP,THEY WERE USING A NAIL GUN W OAVAVE G 501145 An 11,1 MS 16.30 3 SHOTS SMALL CAL CONSTRUCTON CREW USING A 22 CAL TO DRIVE NAILS INTO CONCRETE 2412 OLD NORTH 520SM A124, ISM NO PERMIT UNDER CONSTRUCTION 16 ROYAL OAKS 516163 Jun 04, 1 M5 0993 ADVISED NO CONSTRUCTION ON SUNDAY 6 ROYAL OAKS $16104 Jun 04, ISMS 0603 ADVISED NO CONSTRUCTION ON SUNDAYS 3763 SANTA MONICA 516526 May 22, 156 06:51 804M 3621 MOMTECITO CONSTRUCTION NOISE BEFORE 7 AM SULlDOZIN 76M 81.101WE RMIID 506163 Fab 20. IM 10:45 CONSTR GOING ON SHE WANTS R SMUT DOWN- SUBJS DECIDED TO LEAVE TEAKEYA.ONO 429M S" 26.1904 21:45 ADVISED WORKERS TO APPLY FOR EXTENSION FROM CRY TO WORK PAST 2030 H RS;F0SE j CONSTRUCTION 3600 TRAM 431594 OW 10, 1964 10:04 LOUD CONSTRUCTION NORMS NEXT DOOR NO j OFFENSE CONSTRUCTIONS NOT AT AR UNREASONABLE TIME • 1 • • ~1~- oho QUESTIONNAIRE TO: Building Contractor FROM: Building Inspection Division i€ DATE: June 28, 1995 SUBJECT: Noise Nuisance Ordinance ti The City of Denton Building Inspection Divisic would appreciate your assistance concerning the possible amendment of Denton's noise nuisance ordinance. The current ordinance permits construction only between the hours of 7:00 a.m. and 8:30 p.m. Monday through Saturday. As you may be aware, some builders have asked about the possibility of allowing construction activities to begin earlier than 7:00 a.m. in crder to take advantage of the cooler morning temperature during the summer. Please answer the following and provide any additional thoughts which you feel may be helpful. 1. As a building contractor, have the current permitted work hours caused problem, for you or your subcontractors. YES NO If yes, please indicate type of problem. • 2. If you think the allowable 7:00 a.m.- 8:30 p.m. work hours should be changed, what hours do you suggest. 1 • ' • • I • o • a • ~l5 03o 3. What problems do you believe might be caused by perm'Yttin§,Jan earlier work hour? 4. Do you believe building construction activities should be permitted on Sunday? YES NO 5. Should extended work hours be permitted: Summer only, all year, other Please circle your answer. If you answered other, please provide details. 6. Should extended hours he permitted: (a) In all zoning districts (b) in residential districts only (c) In nonresidential districts only 7. Please provide your thought, ideas and suggestions regarding Section 20-I(b) of the noise ordinance which reads as follows: It shall be unlawful for any person to make or cause any noise of such character, intensity and continued duration as to substantially interfere with the comfortable enjoyment of private • homes by persons of ordinary sensibilities. I We appreciate very much your assistance in this survey. Please return i to the Building Inspection Division in the addressed, stamped envelope at your earliest convenience. Thank you, City of Denton Building Inspection Division A 'HS wY1'~'aiF•h ~ r Vs,. 0 c0 r K r l DENTON 0'00000 00 00 ~ ~ ~ F °ooo poo,~ ~ ''0 00 o. v .y o 0 0 4 Q DO o~ ~ p0 OOO T ~ ~ ~-p~p °ooo ° N . T opo~ ~ ~oaoaoooo CITY COUNCIL r • • • G~ • II No-0.30 / AQMI : OZ 112/95 1 Nk!TE CITY COUNCIL REPORT FORMAT T07 Mayor and Members of the City Council FROM: Lroyd V. Harrell, City Manager SUBJECT: Pegulations related to the time construction may begin RECOMMENDATION: Staff recommends amending the current ordinance to allow construction: 11 from 6:00 A.M. to 6:30 P.M., Monday through Friday during summer months, from June 1 to September 30. This could be applied to all construction, or limited to concrete work since many of the builders indicated that the biggest problem is the curing of the concrete; 21 from 7:00 A.M. to 6:30 P.M., Monday through Friday from Octoher 1 to May 31; and ?1 frcm 8:00 A.M. to 8:30 P.M., Saturday and Sunday. SUMMARY: t The current provision found in Chapter 20, Section 1, of the City of Denton Code cf ordinances states in part that, "it shall be unlawful for any person to make cr cause any noise of such character, intensity, and continued durations to substantially interfere with the comfortable enjoyment of private homes by persons of ordinary sensibilities." Specifically Sec. 20-1(c)14) states that building may occur "between the hours of 7:00 A.M. and 8:30 P.M., Mond-., through Saturday; provided, however, that the city council may issue special permits for such work at other hours in case of urgent necessity and in the interest of public safety and convenience." BACKGROUND: Eleven cities have been surveyed. A copy of the results is attached. Arlington, Carrollton, Gainesville, and Feller have no specific regulations on the time that building contractors may work. Two cities, Ccppell and Lewisville, have rather value ordinance language about "reasonable noise" and "ordinary sensibilities". Plano, Frisco, Grapevine, and Sherman allow construction to begin at 7 A.M., but a:i three have different end of day limits. McKinney allows construction to begin at 6 A.M. on week days and at B A.M. on Saturday. The Police Department lists noise disturbances with nuisance violations. Since • September 1994, seventeen noise calls have been received. Two of those calls were for disturbances prior to 7:00 A.M., and two calls were for disturbances after 6:30 P.M. A survey was mailed to builders to obtain their opinion on several related q..lestions, and we received 26 responses. 'fen contractors requested a 6:00 A.M. starting time. The remaining responses varied from no restrictions to no change in the current restrictions. Eight responses stated that neighbor complaints ' 0 were a possibility with earlier hours. Nine responses felt the extended hours should be for summer only, and eight indicated the extension should be year • round. Eighteen responses requested allowing construction on Sunday. PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: Builders and sub-contractors, building insrection division, and police department 0 0 e Ca e 4 } Yes - 18 NO - 8 ~z Zf q.3 5) 5- Other oriented to sunrise and sunset Special problems only On request, there are reasons to work in off hours On standard time changes and if it is at least 100 yds. away April 1 to October 31 9 - Summer only 8 - All year 6) A. 14 B. 1 - NO, 1 - Case by case only, Residential only - 2 C. 6 No restraints in non-residential districts D. Yes, all areas within reason 7) 1 - OK Residential should be done case by case, commercial should be wide open. Within ordinaiy sensibilities There should be exceptions, ie. when concrete won't cure, you can't leave it. Good point, but guns & compressors can't be avoided. During rainy season- extreme hot weather variances may be granted. Agree Should include businesses. Allow concrete to begin earlier to ease overload of delivery schedules. e You should be allowed to work reasonable hours without harrassment from citizens. Noise is OK if stoped at completion of job. Creating noise foi noise sake shall not be tolerated. e ' e e 0 o • e Allow CITY of DENTON, TEXAS MUNICIPAL 6UILDING • 215 E. MCKINNEY • DENTON, TEXAS 76201 (817) 566-8200 • DFW METRO 434.2529 MEMORANDUM DATE: August 16, 1995 TO: Honorable Mayor and Members of the Cit Council FROM: Jon Fortune, Chief Finance Officer ' J~ SUBJECT: HOTEL OCCUPANCY TAX RECIPIENT 1995-96 PROPOSED BUDGETS Please find attached a copy of each hotel occupancy tax recipient's proposed 1995- 96 budget. Each recipient will make a brief presentation to Council on August 22, 1995. The purpose of the presentation is to demonstrate how each recipient plans to use hotel occupancy funds to promote tourism and the convention and hotel industry. Council is scheduled to formally adopt each recipient budget on September 12, 1995, 95-96 RECIPIENT BUDGET 1) North Texas State Fair Association S 68,640 2) Chamber of Commerce - Convention and Visitor Bureau $205,920 3) Denton County Historical Foundation $ 4,680 4) Denton County Historical Museum $ 64,740 5) Greater Denton Arts Council $ 72,540 6) Denton Black Chamber of Commerce $ 5,000 7) Denton County Amphitheater Association $ 3,000 • 8) Denton Festival Foundation a $ 3,000 9) Denton Historic Landmark Commission $ 1,000 101 Denton Main Street Association $ 15,000 If you need additional information please advise. Thank you. JF it AFFOOF2G "Dedicated to Quality Service" • p • Agenda No O)7_ Agenda lrer.,K.~ 7 Date - NORTH TEXAS STATE FAIR ASSOCIATION PROPOSED BUDGET FOR THE FISCAL YEAR OCTOBER 1, 1995 THRU SEPTEMBER 30, 1996 I • F. 4 • • NORTH TEXAS STATE FAIR ASSOCIATION - ULO~fUMDr ~5~0 jJ PROPOSED BUDGET FOR THE FISCAL YEAR OCTOBER 1, 1995 THRU SEPTEMBER 30, 1496 Z~.' l S\ Projected Cash, October 1, 1995 f 25.000 Receipts: Occupancy Tax 68.640 Disbursements: Salaries 45,000 Printing 10,000 Advertising 7,000 Travel 2,400 Postage 2,000 Office Supplies and Expenses 1,500 Telephone 4,000 Office Equipment Maintenance 500 Office Equipment 2,000 Audit 1.200 ___j5.600 Projected Cash after Operating Receipts and Disbursements f 18.040 i • • 0 1 J! t • 0 • NORTH TEXAS STATE FAIR ASSOCIATION SUPPLEMENT TO PROPOSED BUDGET b - Z L-ct5 FOR THE FISCAL YEAR OCTOBER I, 1995 THRU SEPTEMBER 30, 1996 SALARIES An Executive Director and assistant are employed. Based on time spent promoting tourism. P Ctaatalogs, posters, brochures, etc. promoting Denton and t5e North Texas State Fairground facilities. Items are distributed in Texa!,, Oklahoma, Arkansas, Louisiana, and New Mexico. ADVERTISING Road signs, newspapers, radio, monthly publications, etc. TRAVEL Attend meetings, shows, seminars and other activities to promote tourism in Denton. POSTAGE Mailing catalogs, posters, brochures, etc. as well as correspondence to follow up inquiries received at meetings, by phone and through the mail. OFFICE SUPPLIES General supplies to maintain an efficient office. TELEPHONE Necessary to maintain communication. OFFICE EQUIPMENT MAINTENANCE j The office equipment includes a computer, typewriter, copy machine and adding machines that mutt be maintained in good condition for efficient use. • OFFICE EQUIPMENT Purchase copier and fax machine i • 93 • . -s~-_.zz- qs DENTON CONVENTION & VISITOR BUREAU MARKETING PLAN 1995-96 • Prepared by Jo Ann Ballantine • Director • • • 0 • c~ DENTON CONVENTION & VISITOR BUREAU ADVISORY BOARD 1995-96 s Chair: Carl Anderson Members: Janet Harreld Lucy Haverkan Jane Jenkins Jack Miller E -Officio Martha Len Nelson i 1 Chamber of Commerce Representatives: E Priscilla Sanders, Chair Richard Hayes, Past-Chair David Biles, Treasurer Chuck Carpenter, President Convention & Visitor Bureau Staff: Jo Ann Ballantine, Vice President Robin Myles, Administrative Asst. e Jan Smithers, Information Asst. 0 0 1 J e e Marketing Plan Z 2 ~S 1995-96 1. Introduction The primary mission of'a con%enticl & visitor bureau is to SELL cities. lima) seem too simple but bureaus are charged with the task of developing an image that positions their cities in the marketplace as a viable destination for meetings and visitors. This directive includes working with the various constituents who ,hake up the hospitality industry in the community and all the other constituents who have a part in its mission. I I. The Denton Convention & Visitor Bureau (DCVB) The DC\'B ),,as ini!iated in 1976 by the Denton Chamber o; Commerce and remains as a division of this organization. I here is no membership structure within the DCVB so al I funding comes from the occupancy tax disbursement by the City of Denton. This is unique in that all remaining occupancy tax recipients receive other monies. I The occupancy tax rate in Denton is 139,o. Six percent is sent to the State of Texas for the general fund. Only one-half of one percent ofthis six percent state occupancy tax is sent to the state's tourism department. the City of Denton col leas the remaining occupancy tax which is 7%. The distribution is as follow%s: Denton Chamber of C'ommer. (to operate the DCVB) 37.71 Greater Denton Arts Council 13.25 North Texas Fair Association 12.57 Denton County Historical Museum 11.86 Denton County Historical Foundation .86 { CO ol'Denton 1108 e \ew IN funded organizations (to be determined) 5.86 City of Denton Reserve 5.06 I he DC V3 operates via an agreement between the City of Denton and the Denton Chamber of Commerce, A two-Near contract will be signed soon which provides 37.71 °io j of the locally-collected tax revenue to the DCVB (down from 40.71%). This contract begins October 1, 1995 and ends September 30. 1997. e i O • 41 • M. Mission Statement The Denton Convention R Visitor Bureau exists for the purpose of soliciting conventions, tour groups. visitors, and filrn'television projects to the City of Denton to increase occupancy in the hotel'motel properties and to bring added revenues to Denton in the form of griss profits and sales taxes. IV. Participants it. Tian Development The DCVB operateE under an Advisory Board which makes recommendations to the Chamber of Commerce Board of Directors. This board includes Chamber members. two community volunteers, and two city council representatives. Recently the DCVB initialed a sunny on its program. This survey was sent to the DC'VB's Advisory Board, the Chamber of Commerce Board of Directors, Mayor, City Council. City Manager, hotel'motel staffs, and other hospitality partners within the city. This marketing plan is a result of the prioritizing of items within the survey. i V. Situation Analysis The following is a list of the potential markets. A Overnight Visitors: Ciruuo Corporate (companies sw:h as Peterbilt. Victor. Turbo, etc.) SMERF (sports, military. educational, religio•rs, fraternal) Motor Coach Tour Inbound charter (youth groups, camps at the univ,.rsities) Film and !elevision crews B. Overnight Visitors: Individual Commercial not part of a grout) With reservations: typical business traveler Withoutresenatiors: walk-ins Goveimnent per diem; group is rate sensitive Leisure typical louristsrhighway travelers • Visiting friends and relatives Special event C. Dav Visitors Business Visiting friends and •:latives d Special event'attraction , • • Drive-by: drive-through Short-term television;'film projects (commercials) • O f ► 4, C. S - i> VI. The Industn' in Denton There are many hospitality partners who make up he destination team. They are those units which create an effective organization able to rarn out a comprehensive, unified marketing program for its community. I. hotelsmeeting facilities 2. comrnlion center 3. attractions tours 4. retail discount shopping entertainment,artsevents i 6. food and heverage 7. information centers rvisitors i R, transportation net•,vork In the list above. Denton has most of these components fhe folfov<ing swill pro%ide details on each of the categories { i 1. Hotels'mecting facilities 2 Convention center ~ I I Denton has i full-service hotel. I I motels. and 2 bed & breakfasts ti%ithin the cite, l ogether they provide 1013 rooms, There are also two bed & breakfast properties Located y on r,mches outside the cite. I he Radisson Hotel has completed its renovations: the I ioliday Inn is in the process of upgrading its furnishings: the LaQuirda will be tackling addhional cosmetic changes. and. two properties are in the process of establishing neu franchise agreements. I %ko new bobs are sli:ted to open in late 1995, 1'he occupancy rates are consistent1% on the rise and many wk-ek-ends the DCVB has referred potential N isitors to area cities for accommodations. i Denton maintains a civic center which, at tunes- could be used to host convention ~ groups, II0'%Cver, this facility is limited due to its distance from the hotelsimotels, little available parking. luck of actual exhibit space, and no available meeting rooms. Its use is O confined more to craft or gun shows and local events. "I'he city desires to renovate this building and has completed a feasibility study on this structure. However, the cost is high and at this time the City management Das not determined a funding mechanism. With too college campuses in Denton, the cilN is fortunate to have many facilities for convention and touri,m opportunities. 1IORCYrer, there are times when the universities book camps. seminars. and conferences which limit the availaoility of space. R O O n 3c O - 0 • c~ • s R- _ - Z_ 3. Attractions tours Be Denton general brochure lists a number of special sites to see. One of the sites, the Courthouse on the Square, celebrates its 100th birthday in 1996 and will incorporate that went with the Sesquicentennial of Denton County (150 years young). A county-wide committee has been formed to develop a year's worth of activities. Ilorse racing has not matcriuli/ed in North 1'exas and. consequently, has not impacted Denton County as anticipated. However, in its place comes NASCAR racing. The texas Motor Specd"ay has broken ground next to Alliance Airport and hopes to hold several major races each year. This attraction is owned by the same company that operates the Atlanta and Charlotte motor speedways. Although the track will be south of Denton, the visitor impact on Denton will be significant. i The historic downtown square has developed nto a lively mix of retail businesses. antique stores, gift shops, and fun restaurants. This was. and continues, via the Main Street Program. Becau', of the Main Street initiatives. efforts, and tenacity, dowrtovm Menton is attractive and thriving. Ibis is the kind of city which gives so much substance to a touris. program. I'hc DCNR and Main Street are active partners in the promotion of Denton and the do\+ntown area to residents and visitors. The only disappointment is the recent relocation of Schoppaul Hill Winery & lasting Room to Grapevine, a neighbor to the south. 4. Retail,'discount shopping i Denton has a %priety of shopping areas. The Golden Triangle Mali, located on the sown side, is an anchor in that area. Shopping centers surround the mail and offer a di\ erse selection of consumer products and services. Pie historic downtown district also serves as an anchor in its area of town and offers much to area residents and guests. Other shopping areas dot the city and provide easy access for all needs. A current trend to offer discount goods is part of Denton's shopping s:ene. Exposition Mills Denton Facton Stores is located on 1-35 on the north side of the city and serves Denton residents, highway travelers from everywhere, Oklahoma, and metropiex visitors. • 5. Entertainmendarts events Denton has an abundance of activities for residents and visitors listed in the the cafendars of events and the annual events listing. There are university events, community events. ani events in;tiated from out of Denton. • O 0 a • qs - o 30 the \aion 2000 process is still underway. However, the "PLAY" group is working towards establishing an entertainmendhistorical!cultural corridor. These ideas f and efforts would certainly improve the appearance and offerings ot'Denton. Another area that could be offered as an alternative leisure area is the Fry Street section of Denton near Vniversiry of North Texas. Currently, the Main Street Program is working with the j merchants to develop this area. 6. Food and beverage Denton has over 135 restaurants. The list includes locally-m%ned establishments, fast-fi>od places, and many chain eateries. New, restaurants include Joe Mama's, the Cattle Company, a second Wendy's. Ifero's Pasta Grill, a newly-remodeled Denny's, and an upcoming Outback Steak House. Recently. two well-known eateries in the Denton area were featured in magazines. In April's Southern Living, Ranchman's Cafe in Pondc, \%as part of an article on steak houses. Then this month Bon Appetit showcased C'lark's BBQ in Tioga. i Denton is a dry area no package stores are in the city. Alcoholic beverages are available in restaurants and bars via a club membership. tloweyer, this arrangement requires a patron to possess a number of club cat ds for a Unicard for some chains) at a cost of $1.5 each, Another limitation is an earlier than usual closing time. These two law s could aftcct aurae groups' decisions to book meetings in Denton. 7. Information centers The DCVB opened a Visitor Information Center (V'IC) in December 1993 at i Exposition Mills Denton Factory Stores to provide information and material to residents and visitors about Denton, the DF W Metroplex, and the entire state of Texas. This facility was located on the interstate and north of the city to make it accessible to visitors. The Hunt Corporation, owner of the center, offered free space in a f ivc-y car [ease. The center operates every day throulthout the year except 2-3 holidays. It is run by a few volunteers and some paid staff. • In 1995 the large exterior sign was finally placed on the tower section. At the same time the southbound billboard near Sanger was changed to direct travelers to the VIC, Because of these two things, the DCVB has increased its traffic count in the VIC from 344 in January 1995 to 688 in June. ® 8. Transportation network r • Denton is fortunate to he located on one of the major interstates in the U.S. It runs from the tip of Canada through the mid-west into Texas and down to Laredo. Acccss to Denton i,, easy via I.35E. I-35W, and Highway 380. • a • - o36 Rz LL ZZ-9S- Another access is via the DFW International Airport. It is located only 25 miles north of Denton and is connected by 1-35E and Highway 121. It is the second busiest airport in the world. Love Field in Dallas is also a major airport 35 miles south and connects to Denton via I-35E. Rental cars, limousine service and taxis are available in the Denton area. Limitations include the trolley service not extending beyond 7 p.m. and running only Monday through Saturday and not enough shuttle service between the airports to serve the hotel/motel industry in Denton. SUMMA". The DCVB is working diligently to increase the convention and tourism business in Denton. Although the specific mission of the DCVB is to increase occupancy tax revenues, other monies are generated to Ihnton businesses through the program of the DCVB. Although the Bureau desires results that can be measured, the success of the total program cannot always be evaluated in dollars. f • • 0. w ad min mpl an e e • c~ • - Z~- is CONVENTION & VISITOR BUREAU PROPOSED BUDGET 19951396 _ RECEIPTS: 94-95 budget 195.96 Proposed 'I { _ _ iBudget 200 Income 9185,126 $205,920 102003 Reserve Fund $0 $50,924 202 Reserve Transfer+Awareress so f $50,000 203 Interest Income $3,700 $3,700 204 'Misc. Income $0 $0 205 Marquee Billboard $4,800 $500 TOTAL RECEIPTS: $193,626 ! $311,044 I 300 Salaries $77,250 $81,121 305 Salaries !Temporary Services $1,500 $1,500 308 Salaries VIC 510,000 } 03,500 309 Misc. Expense $0 $0 310 Retirement $2,004 $2,001 311 Car Allowance $4,200 + $4,200 315 Payroll Taxes $5,000 $7,800 320 Health Insurance $7,236 $9,205 321 AFLAC Insurance SO SO 322 Liability Insurance $500 1 $500 323 Life Insurance W1 8p 325 Travel & Training $2,000 $2,000 330 Equipment - $300- $500 331 Copy Machine $650 I $700 332 Computer $2 000 _ S2 000 _ 333 Renovation Expense SO' 915 000 334 Other $01 $0 401 Office Supply $1,000 $1,400 -111 0 Telephone Service 407 15 Audio Line i $1,120 54,600 J 51,380- _$1,380 l 4 $1,000. $850 - 420 Printing 92 500 82 500 - - - • 424 D1FW Aware ess Campaign SO 350,000 425 Postage $1,750 _ -$,3,500. 426 Accounting $0 $3 , 50C 500 Convention (Contract Salarics $8,000 90 502 Solicitation /Travel 913,000 913000 503 Convention Service 64,600 $2,000 504 Convention Advertising $6 000 $0 ' • 505 Convention Promotional Cvents I Y 51,000 $1,000 • • 506 Convention Trade Show 52,000 I 90 508 Membership, Subscfiption $1,0001 $1,000 Tourism Salaries 'Contract Service 910,000 SO 512 Travei;SpecialProjects $4,000 $2,500 Page 1 • O O • 513 Tourism Service 8200000 ' $15,000 514 }Tourism Advertising $25,000 $17,500 _ _ 08,000 426 Marquee B d 1 818,000 omoomouoal Events ~ SO 80 516 Tourism Trade Show 810,000 816,987 517 _ iTounsm Promoyonel Material $15,000 $12,000 518 Membership/Subscription $2,5001 $1,800 520 Film Commission 84,500 7 93 500 - - - - 521 Brochures 1 $0' 80 522 Visitors Center $10,848 87,000 TOTAL DISBURSEMENTS f 5276 038 3311,044 $0 - - - - t - + - - l • Page 2 r o 1 DEN70N CONIEN710N R IISE70R BUREAU '.NARKETiNG PLAN 1995.1996 i T.pc~L•Ap.NC. wYi.r.s N.y.'..'/~. r.~.nw.rr...~rr~....e lti r.r 1R Y, pr p[t:.M IAI.N IftN Y.V(lIM Al71LN MA1'N ILMN MYN AUUN SFI'!N 1 DALLLL.UIIT~WTN LLGWYLL Ifi. 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Box 21 84 Denton,Tcxas 76202 Z L _ c7[^.'oa COu". n' COl'4'Oc 56 BVI"T d9E August 15, 1995 John Fortune Finance Officer City of Denton Denton, Texas Dear Mr. Fortune The board of directors of the Denton County Historical Foundation on this date approved the attached budget for the hotel occupancy tax for the city of Denton The board is very pleased to be a recipient of funds for the historic preset : ntion of the city of Denttxi. The assistance provided by you and the city of Denton internal auditor to our staff is greatly appreciated. Please know we will continue to work with you and the city council to the betterment of the residents of Denton. Very trul 1 r rvourene Matthews • Chairman, ,r,~., 1 O IvT a Stephens ' 1 Secretary e cc enc • • f O • • DENTON COUNTY HISTORICAL FOUNDATION, INC. - ~ P. Q Box 2181 + Denton. Texa% 76202 C~ Z.Z ~S i (I ~ceoa ro~Nn coon*.ouss 8.1 T '396 so= OCCUPANCY Tm - 1995 - 1916 ANNUAL BUD=? (other sources of inaama e3c1udem BUDMT Hotel Occupancy Tax 4,690. City of Denton KKPZNS3S 1.003 511das/photographs 250. 2.003 Archives/Reference Library 100. 3.003 Publications 750. .013 Pub.raprints .023 Brochures/Maps 4.OOS Projection 3quip/srn) 100. 5.003 Xmdmrships,training/ subscriptions 1,000. 6.003 Neritage Projects 1,000. .013 Historical Markers .023 Cemetery Projects .033 Sesquicentennial/ Centennial Projects 7.063 Business Office/opar 1,000. .013 Andit/SRS 501 a 3 reports 8.003 Historical iducation 200. 9.003 Capital Iaprovmnts 100. 10.003 Contingency rand 160. • ~ ca • f z~`s ~ z Denton County Historical Museum, Inc. August 16, 1995 John Fortune Financial Officer City of Denton Denton, Texas Dw.o Nir. Fortune: Denton County Historical Museum is pleased to provide our hotel ;upancy budget for 1995-96 to the City of Denton. Additional pictorials v, l be proNided in packets for the city council. (hank you for your assistance in the preparation of the required reports. We loot: forward to a continued excellent relationship with the staff and city council o1' Denton. Sincerely, OM E Mani~ur.ne Matthews hairm; ~iQT,, orm nt le Director cc • enc Y.O. Box 2800 Denton, Texas 76202 Courthouse -on-t ho-Square 501(C) (3) Non-Profit Telephone 18171 565.8697 or 565-8693 • 1.800-346.3189 • FAX: (817) 565-8693 • O • • ra X-~ . 9s ' Denton County Historical Museum, Inc. Hotel Ooaupanoy Tax Fund Budget City of Denton, Texas 1995 - 1996 Approved Board of Trust Meeting July 24, 1995 (no other funds shown) REVENUE EXPENDITURES i.n Ia3cr F,u: $ F4, 700. 1{'P. Iir~ct~r Salar, $31,00. 1.1iE ll~st_ion Mgmt Sa1,ary 16, 704, 1 . i::E :'ont r~~ct LaF~r 1, 000. 1.1?E Eec(1?i*,~/Plaintertanc_ 1,000. 1.l Or. Vol,intaer kecruitn[en[ 100. .:'1 'v'olunt-er Fecognitian .~'50. 1.?:'F' '✓nl,ante~r Training iOU. lrusree Projects 200. :.3?:E TcuI ism Promotion/Training H, 000. 1.31E P liseum Assn. 14erak)),rs}hips 400. l.:i~r Prufessior,al ~ouiual, 100. . 40F. BcF:Neeping i, X00. 1.91 F. Audit 1,000. 1.42E [:ffice Supplies 20U. _.FOE Insurance 21600. t~ SUB TOTAL 4 ( 65r240. e , P.O. Box 2800 Denton, Texas 76202 Courthouse-on-the-Square 501(C) (3) Non•Prore Telephone: (817) 565-8697 or 565-8613 • 1.800.346.3189 • FAX: (817) 565-8693 • a • Greater Denton Arta Council Budget 1995 - 1995 g's # Z Hotel/Motel Occupancy Tax `W-2- QS ~asr. ~eai^nina Ei F,IF:S N:*.el "otel iax 72,540 r:_arest 257 72,7?7 SFJRSEMEN'iS rar_ive Salaries: rui.-Time 38,F 9 Far: Iiru 7,158 Cpe!ating Office S..pplies 1,200 ie:ephcne 1,30 Copier Supply /Servi,--- 500 Postage 1, 2 00 Office Equipment 400 Co::p:ter Expense 1,300 'ut._:~ Programs f;eadows Gallery Public Exhibitions 13,500 East Gallery Public Exhibitions 800 Permanent Collection 500 erforming Arts Event 2,000 On My Own Time Exhibit 1,500 nf0r~ational Ner;sletter 1, 000 Publications 200 .,:crkshCp!C lasses i , n J G 72,7 • • • • O , • Q • - 0.30 -2- GREATER DENTON ARTS COUNCIL A SUMMARY OF PROGRAMS AND SERVICES FISCAL YEAR 1995 - 1996 I Prepared for the Denton City Council Denton, Texas August 22, 1995 i l I • • I ~ • HIGHLIGHTS OF THE YEAR Over 42.000 visitors and users at the Center for the Visual Arts Completion of renovation of the Campus Theatre, the Greater Denton Arts Council now provides facilities for both our visual artists and performing artists. Successful continuation of On My Own Time program. Eighth annual Materials: Hard d Soft. National juried contemporary crafts exhibition. This show has been recognized regionally and nationally. FINANCIAL HIGHLIGHTS Highest membership in numbers (over 500) and amounts ($42,000) ever in history of the Council $23,790 in grants to arts organizations and $23,500 more committed for coming year. Ongoing support from Union Pacific, The Arts Guild of Denton, and the Denton Benefit League. Awarded a total of $8,247 from Texas Commission on the Arts. • i i i • G16 d ~ ~ 3u CENTER FOR THE VISUAL ARTS Demon's Community Visual Arts Center <6 - ,Z_ 2 HIGHLIGHTS. Successful schedule of classes and workshops. ' Between 40.000 and 45,000 users during 1994-95 fiscal year. " Over 2,000 out of town visitors to galleries Addition of bookshelves & art books to resource room GDAC manages and operates the Center for the Visual Arts During the past year, the Center has ave aged between 3,000 and 4,000 users monthly. It is the site for a vast array of programs, events, meetings. classes. rehearsals and occasional social events. A sampling of the types of events available at the CVA during the past year include gallery tours for school children aR classes for chikdren and adults children's theater classes and performances fundraisers for non profit organizations City of Denton meetings and events art exhibitions workshops theater performances lectures dance performances opera musicals orchestra concerts recitals public receptions children's concerts This hardly exhausts the list of programs and events held at the Center. It is used for rehearsals by eight dance organizations, and the Community Theatre held its season there. Any given arts medium may be • found at the CVA on any given day The Center also houses the offices of the Denton Community Theatre (until 7 95) Denton Festival Foundation, and the North Texas Area An League. Many organizallons use the Center for monthly meetings. There are usually 4 or 5 daily uses of the Center and it is not uncommon to have three functions going on simultaneously. A "typical" day at the Center would consist of 100 - 200 persons involved in any of four dMerent arts or c immunity related activities. • 0 • c. • MEADOWS GALLERY AND EAST GALLERY K Denton's public Gallery J HIGHLIGHTS. Eighth anniversary of nationally recognized Matenafs Hard and Soft contemporary crafts competition and exhibition (Entries from over 40 states). Gallery attracis hundreds of out of town visdom The Meadows Gallery and the East Gallery are locatod in the Center for the Visual Arts Publ c hours are 1 to 5pm, Sunday through Friday except Thursdpys when they are 1 to 7pm. There is no admission charge During the past year over 10.000 persons ale ded our exhibitions. Based upon our guest book entries, between 20 and 30 percent of our visitors are from outside Denton. The GDAC provides a year round schedule of exhibitions in the Meadows gallery Gallery lectures, special [ours, and periodic evening hours have helped make the gallery even more available to the public Although professionally managed. some of the gallery work is done by volunteers. The GDAC exhibition committee helps select shows and assists in their installation. Our docent program provides daily volunteers to monitor the gallery and assist visitors The East Galley is more flexible in scheduling exhibits and can be rented by individual artists to display their work. GDAC also mounts exhibits in this gallery. THE CAMPUS THEATRE Denton's Community Performing Arts Center HIGHLIGHTS. ' State of the art 1.7 million renovation completed ' Grand Opening July 6, 7, 6. Over 1200 .persons attended opening events • The Campus Theatre renovation was completed during fiscal year 1994.1995 $1.7 million was raised to finance this renovation All but 5450.000 of this money was raised localty. This state of the an performance hall will provide a home for all of GDAC's member performing arts groups The building contains a performance hall (with theatrical staging), dressing rooms scene shop and offices t is equipped with theatrical lighting rigging and sound. By contrail with GDAC, the Denton Community Theatre is the managing e resident company and is responsible for operating costs. The City of Denton provides utilities and some , • • maintenance costs. • 9 • rr 0 `3S- 0S O GRANTS PROGRAM aJ' F~ 2- 2 2 - HIGHLIGHTS. ' During fiscal year 1994-95 GDAC paid $23,790 in grants to Denton arts-producing nonprofit organizations GDAC also awarded an additional $23,500 to be paid out during the 1995.96 fiscal year. Grants program funds are provided by The Arts Guild {TAGI. SUMMARY OF 1994 - 95 GRANTS PAYMENTS: OP:ANIZATION AMOUNT OanceXpress $800 Denton Bach Society 2,500 Denton Civic Bailet 2,000 Denton Community Band 1,500 Denton Community Chorus 1,100 Denton Community Theatre 7,875 Denton Festival Foundation 750 Denton Light Opera Company 2,265 Denton Orchestra Association 1,000 r North Texas Area Art League 1,700 TWU Department of Performing Arts 800 UNT School of Visual Arts 1,500 i SERVICES GDAC provides services and assistance to the arts community of Denton. These include 382-ARTS phone number for public information about the arts in Denton Computer and desktop publishing resources Computer mailing list Ticket sales outlet Promotion of arts events • Master calendar for arts events Newcomer and visilors assistance Video camera equipment Wan Technical assistance Special informational and promotional brochures Advocacy acti0es on behalf of all the arts in Denton • Grants writing and funding source assistance • • • • WHO IS GDAC1 tegai structure The Greater Denton Ads Council is a 501 (c) 3 tax exempt corporation. I Governing structure: GDAC is governed by a Board of Directors. Ttie board has 24 regular members who IIII serve three-year terms as well as representatives Irom The Arts Guild and Denton PARD. The regular board members are elected by the general membership of GDAC. George Highfill is the president for 1995.96. Star` The Arts Council is administered oy the Executive Director, Herbert Holl. There are two other full-time positions, Gallery'Facilities Manager, and Administrative Assistant. A part-time rental coordinator, janitor and a Green Thumb Program-funded receptionist round out the permanent staff. Volunteers A volunteer docent program provides some 30 individuals who work in the Meadows Gallery as atlendants and guides Additional assistance for programs comes from voluntears who serve co GDAC committees such as: Exhibition, CARA, programs, grants review, membership, development, and others. TAG: The Arts Guild, with over 100 members, provides volunteers for Denton arts organizations and holds As Annual Auction for the Arts which has raised hundreds of thousands of dollars for the arts in Denton. i Membership: GDAC has 500 individual, business, and organizational members. The membership elects board members and approves any changes in the GDAC by-laws. Anyone can be a GDAC member for as low as 520. City of Denton: The City of Denton provides support in the way of annual Hotel/Motel fund allocations for operating expenses. Utilities at the CVA and at the Campus Theatre are provided or underwritten by the city. CVA maintenance and repair service are also provided as budgeted by the city. Comm unity partners: GDAC maintains an active role in Denton's civic life and is involved in partnerships with numerous entities, among theme The Chamber of Commerce Convention and Visitors Bureau Main Street Denton Denton Historical Museum Downtown Business Association Denton Festival Foundation • Texas Woman's University University of North Texas North Texas Institute for Educators on the Visual Arts • P • s GDAC 1995 ORGANIZATIONAL MEMBERS c5 - Z ZJ f Adult Day Care of North Texas ! American Red Cross Denton County Chapter Ballet Folklorico de Denton DancExpress Denton Area AA Educator Association Denton Bach Society Denton Benefit League Denton Celtic Dancers Denton Civic Baltel Denton Community Band i Denton Community Chorus I Denton Community Theatre, inc. Denton County Amphitheatre Association Denton County Historical Commission Denton County Historical Museum, Inc. Denton County Lulac Council 4366 I Denton County Medical Society Alliance Denton Dance Theatre Denton Dickens Fellowship Denton Festival Foundation Denton Handweavers Guild Denton Light Opera Company Denton Orchestra Association Denton State School Festival Ballet of North Central Texas Friends of WRR Greater Denton Board of Realtors Leil Nahar W-Eastern Dance Troupe Main Street Denton North Texas Area Art League North Texas Institute For Educators On The Visual Arts Sigma Alpha Iota - Denton Alumnae Chapter Soroptimist International Texas Storytelling Association • Texas Silver-Haired Legislature The Arts Guild TWU - Department of Performing Arts TWU - Department of Visual Arts UNT • School of Visual Art UNT - Department of Dance 8 Drama • Wal0un/Jump Company • • • a Z2_, 0 E N T 0 N BUp(plANBB{ of CgVNB{CE REPORT AND PROPOSED BUDGET FOR USAGE OF HOTEL OCCUPANCY TAX FUNDS August 1995 ' ra • r r'= Pn/gn iTZla-'~~crnrZ n~~n~~m~tcP 14 August 1995 Members of the Denton City Council Municipal Building 215 E. McKinney Street Denton, Texas 76205 Dear Members: Greetings from the Denton Black Chamber of Commerce. The Chamber extends its appreciation to you for your thoughtfu; consideration in the disburse- ment of Hotei Occupancy Tax funds to our agent Attact,ed Is our proposed budget for the disbursement of these funds in connection with the First Annual African-American Arts and Music Festival. The event itself is still involved in some very delicate details involving much more information than we are able to secure at this time, however, the proposed budget is a reasonable expecta- tion of our working perimeters. We are more than happy to provide the Council with intimate details associated with this festival as they become available. Sincerely, i Herman E. Wesley ill 1 • Executive Director ~J HEW/Id { r DENTON BLACK CHAMBER OF COMMERCE Post Office Box 51155 - Denton, Texas 76206 • (817) 382-9261 FAX (817) 382.9896 p • n ~ T7 DENTON BLACK CHAMBER OF COMMERCE PRELIMINARY BUDGET FOR USAGE OF HOTEL OCCUPANY TAXES August 14, 1995 ANNUAL RECEIPTS Contracted Funds Available 5,000.00 ANNUAL BUDGET Salaries Guest Groups For Arts and Music Festival 3,000.00 Printing Brochure Layout and Design 300.00 Postage Selected Mailings 50.00 Advertising Selected Radio and Newspaper 1,000.00 Building Usage Visual Arts and/or Civic Center 500.00 TOTAL 4,850.00 ITEM EXPLANATIONS: Salaries: Funds will be used to compensate performers during the festival. Additional funding will be available from outside sources and general chamber funds. Advertising: Promotional pieces for the festival will be placed in newspapers servicing minority c,)mmunities in the DFW metroplex and Waco, along with radio stations KHVN and KKDA. • Building Usage: Estimates have been provided by the Civic Center, Civic Center Park and the Visual Arts Center, in light of membership with the GDAC. i • 0 • u • n August 1995 3 TO: Members of Denton City Council and City Staff FROM: Denton County Amphitheater Association RE: Hotel/Motel Occupancy Tax Funds +raaraaa++arrrar+++aaaaatrraraar+a+r+++rrrrrrrrrar++ar+♦ We are most appreciative of your confidence in our project to produce "The Lone Star", an historic Texas drama, in an outdoor amphitheater near Denton in the near future. The $3000.00 in HOT unds allocated to our. Association will be used to prop to Tourism to Denton through pre-opening advertising of our outdoor drama, including designing and printing of brochures and letterhead stationary, and the mailing of same. While we estimate that the HOT monies will be depleted by these printing expenses, some of the funds may also be used to design cooperative advertising, such as billboards, with the other outdoor dramas in Texas. Specific documentation of the expenditure of these funds will be provided in our quarterly reports to the Council and the City Financial Office following the end of each calendar quarter in our fiscal year, which begins Oct. 1. Again, please accept our appreciation for the use of these HOT funds. Our Boara of Directors is confident that using • HOT funds to promote the outdoor historic drama will provide an excellent return of out-of-town tourist dollars to Denton's hotels, restaurants and shopping establishments, thus making the DCAA's use of HOT funds one of the best investments that could be made with the HOT monies. Bob Montgomery, Chairman III • 0 • • Denton County ArnDhltheatre Association, Inc J~V Proposed HOT Fund Budgets 1995-1996 and 1996-1997 G Page 1 of 1 August 10, 1995 1995-1998 1996-1997 Item Amount Amount Postage Correspnndence $200,00 $500.00 Prorhures 51000.00 $2,000.00 TolatPoslrge 51,20000 52,50000 Travel Outslde. State {to[,) 7ransportalinn 50.00 51,500.00 Per Diem $100 so 00 $1,000.00 Total Iravel S0.00 52,50000 Prfnling I r(I,) design $300.00 - $0,00 lationary $500.00 $500.00 S1 M(wAiures $1,000,00 $1,000.00 Total Prlnling $1,800.00 51,500 00 ~Co op Adverllsing Bitthonrds $0.00 $2,000.00 Total Co op Adv 5000 $2,000.00 i I Total HOT funds $3,000.00 $8,500.00 1 • I I • 0 • 9s_ DENTON FESTIVAL FOUNDATION, INC. 1995 HOTEL OCCUPANCY TAX BUDGET lst 2nd 3rd 4th ANNUAL QUARTER QUARTER QUARTS QUARTER BUDGET (Oct-Dec '95) (Jan-Mar'96) (Apr-June (July-Sept '96) 1%) INCOME $ 750.00 $ 750.00 $ 750.00 $ 750.00 $3,000.00 L-KPFNSES Advertising $ 375.00 0.00 $ 750.00 0.00 Tourism Promotion $ 375.00 S750.00 0.00 0.00 Brochures 0.00 0.00 0.00 S750.00 TOTAL $ 750.00 $ 750.00 S %50.00 $ 750.00 $3,000.00 • 'Our fiscal year is July 1 - June 30 and the 4th quarter will overlap the next fiscal year in preparation for the 1997 Denton Arts and Jazz Festival. 71e festival is held annually on the last full weekend of April. • A • 0 • Aug-16-96 10:48A P•02 95 -U~ Denton Historic Landmark Commission Hotel Oocupency Tax Ak4ation Budget I - I Expenditures 95.96 Al"ion Historic Subject Markers 1,000.00 Total 1,000.00 • 1 • A • Aug-16-95 10:49A P.03 ~ 2- Denton Main Street Association Hotel Oocupency Tax ANocatkm Budget Expenddures 95-95 Agocation Promotional Events: County Seat Saturday 9,000.00 Dog Days of Summer 600.00 Thursday Twilight Tunes 250.00 Acoustic Lawn Jam 230.00 Posts" 700.00 Advertising 4.000.00 Total ExpendAures 15,000.00 • i i O ~ c+ 0 1 i DENTON oooooaaaooooooo oo°; o °o 0 0 0 0 0 0 { o q q ~0 °F ~ DO OOO r o ~ ~ ~~~p OOOO N , ~ 0000 ~aaaaaooo f CIff CO UNCIL 1 • o • a • r I 1314111- OFFICE OF THE MUNICIPAL JUDGE MEMORANDUM f T0: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: SANDRA H. WHITE, MUNICIPAL FUDGE RE: CONSIDERATION OF ADDITIGNAL FY 95-96 BUDGET MATTERS DATE: AUGUST 18, 1995 Thank you for the opportunity to present the attached supplemental funding requests for the 1995-% budget year. The Court believes that these additional supplemental funding requests should be considered by the Council for inclusion in the budget currently under consideration. 1f 1 Respectfully Submitted, SANDRA H. WHITE f I cc: Lloyd Harrell, City Manager Katy Dubose, Executive Director of Finance k like Jex, Executive Director of Emergency Servi-es I Betty McKean, Executive Director of Municipal Services I i • Q • SUPPLEMENTAL FUNDING REQUEST (Page 1) FY 1995-96 PF.46. v.ENT: .e7a_---_'_.- ADEYCY Nl• n~1 ~(1 ~ JJ J 71 ~ r I PROGRAM TITL! - ! Pers:nal Services~N~ i PROCR.W PSJlSCIMZ AX90157' DKTAIL: NLTIBER BEGIN DATE/ ANNUAL OF PC5. PROPOSED POSITI N TITLE END DATE HOURS I B3i1:.f:Warrant :ffi-er 10-01-95 2090 i i I PROGRAM !XPCNDITUR! DITAIL: BUDGET IMPACT l A^, 0l NT First Second Third S:X6ER A'CGLTI TITLE year Year Year ,_31 sw r.r. Fers-nre: S37,2E4 FIFA S 21651 4C~ 292 5_E4 W=rker's _ompensat:gin 5 956 i 2,33E 4= •`e ns.:acce S 127 FUNDING RlgUIRED FROM OTHIM SOORCRS: -._.-A:. FR:!3RAM FUN,IN" REWIREMENT S4E,628 PRIDF PROGRAM D! JIZPTION. request is made - 31leviate the need for overtime cempensatior paid to _..cer the. `.went f,jil ti7e -:_rt Bailiff or t ether sworn Peace Officers, who ;nay a r e a urr Bailiff when the " 111 t Te Bailiff is cut ill or on vacation. + r , ~e `v e Bailiff w2rkS a flexible s''if, from 6:30 a.mm to 9:30 p,m., Monday • t'. cjay~ r, *3re 3n--rher :fff e -ri r creates a need for two X21 persons ha. :e tc wi.'K ...time to fi:1 this :i:b. In 1:s7ssing this matter with the Chief .:e, it was joterminei that this pcsiti n work twenty-four (241 hears for __.:t and sixteen !151 hours for the Foiice Department assisting Jr, the Warrant 'M`ice 3rd in other areas, but would work full time for the Court when the regular Bailiff was eff, In addition, having this additional Bailiff/Warrant Officer would 5i'_ w t.. Curt s--me flexibility in ies scheduling cf Court dockets, which it dees not :rer, :y rave. It would also give the Fol:ce Cepartment an evening Warrant Officer e { r Fers c 3. F ^i° 3 he*r _95es bP td JSe they cannot be cz;nta:ted ' i *E- d3y ar i i e'3e Warm-!t c_11e • • es 3__d reijest :s terse' .n the t-p -f the pay :ang~ f:: the Ba -iff b _a a the pcsi -ld to ` led by someone currently on staff at J F. ._e Lep3.. ect, as clpcsed a pers_r, cw:y hired, but the pay range at the case rate w._ild be about $34,9S7.OC instead cf $4E,626.0D. Attached to this request s Ferc:na: Servi_es Ca__u:ater and a pr:Fcsej work schedule for this position. ~~l`~nJz if approved may to -.-re apprupfiate:y included in the Police Department c. a SUPPLEMENTAL FUNDING REQUEST (Page 2) FY 1995-96 frJ .~l ~ PROGRAM rlns - ~ c.+rv:tes N. MAJOR $MORT-TRAK PROGRAM GOALS (LIST 3 OR LSSS): Ailcw heiF in Folice Department at night ccrta:t persons whc have warrants, .screase Warrant collections. -ej; e• -vert17e paid. SPECIFIC AND MSASURA3LE PROGRAM OS.'SCTIVSS (LIST 3 OR LESS): 1, A..^w -,:re time for Bailiff t: srrve Ccurt process. SPECIFIC PROGRAM PRODUCTIVITY MEASURES AFFSCTSD BY PACSAGNIINCREASS OVER HASSLINS: .:w ...:t -c:e f:ex:bilty in s=heduling :f ~.crt dockets. FZNANCZAL ANALYSIS ACCOUNT N. YES NUMBER ACCQ;JNT TITLE AMOUNT RIPENDITURE x REDUCTION: w.: 1s F: :;i- Si: 'i No --ATE TO q_c . REVENUE EN(ANCEMSNT x E5C1 Fines Fees 171 :y r=s E579 Police Fines 1C1 A'N cF, E519 Arrest Fees ICI :N'F._ASc-. NEGATIVE X. CONSEQUENCES 'wl:: 'a-.2:c:- exFerses riee is Frc~:eT is nc' y`7 :N--1-ATE A' ArE'TED. WILL THIS PROGRAM OBLIGATE THE CITY TG PROVIDE FUNDING IN F7=3 YEARS? ;X; 'iiS I Nn- Check one! 'i 5C-h::LE"e SE-GN-' A.9: THIF: YEAR :N F'R:GRAM EXPENDITURES DETAIL ON REV:6'rS FA3E ARS ANY PROGRAM COSTS RELATED TO CAPITAL IWROVEIRNTS SUCH AS NEN FACILITIES? YES iX,' NO ~Che-k cnel B F ARE ANY PROGRAM COSTS RELATED TO GRANTS SUCH AS MATCHING FUMDS OR SSRVICES? . YFs ~X] NC Check ne~ J = iES, '_:E SUFFLEY..ENTAL PE:UEST WITH " G " AFTER PROGRAM TITLE. • G r FLAM. Personal Serft" Gk Ot;P T Pollee 01Y Polcefooo NAME VACANT VACANT _ OF-31 P034 T10N NUMBER HA10! HA101 TITLE BAILIFF BAJUFF awc=vaawaaaa aa=cacwaa aawa as aa= ~Ll MONTHS EMPLOYED 0 0 G~ WORKER COMP RATE 0.0257 0.0257 INCENT VE RATE TOP OF RANGE 17.02 17,02 ( HOURLY RATE [ 12.44 17.02 [ x J [ NO. OF PAY PEAIOO S J 26 26 BEGIN ( x } RATE ( HOURS PER PAY PMODS J 60 so ( 6ALMY sus, TOTAL I 25956 35402 [ HOURLY RATE J 0.00 0.00 [ x J ( NO OF PAY r: =5 ) 0 0 NEW [ x J RATE [ HOURS PER PAY PERIODS J 80 60 I SALARY SUB. TOTAL J 0 0 ( HOURLY PATE I 12.48 17 02 1 x J [ NO. OF PAY PERIODS J 0 0 NEW [ x J RATE [ "OURS PEA PAY PERIODS J 9 6 [ SALARY SUB. TOTAL } 0 0 BENEFIT 1363 1862 ALL SALARY SUB TOTAL 25938 35402 80:1 SERVICE MAIN Zwce "2 OFFICE CLERICAL SALARY 6' 23 TECHNIC&PARAPFCFESSIONAL 6025 MANAGEMENT 6026 TEMPORARYISEASONAL W31 SWORN PERSONNEL 6041 OVEAMME 27,321 37268 W42 swo"4 O VMME 0 0 683 SWORN INCE' MW PAY 0 0 8081 LONGEVITY M52 SWORN LONGEVITY 0 0 W61 FICA 1090 2.951 • 6062 TWO 2414 3.292 9064 WORKER'S COMP. 702 958 6065 HEALTH INSURANCE 2,336 2436 6066 LIFE INSUPAKE 03 127 a%a aaa asa:=. aaaaaaaa TOTAL PERSONAL SERV. 34160 46.926 12 46 = B69a Rata r d 17 02 ■ Tap of Rope • • TTx 9bOVe P6rs0n619ervic6 c6kuW om esck do slo p hcreese9 am fteft" pay, • • C«,% l? PROPOSED WORK SCHEDULE' h- COURT roucE Dm! Mondays: 1:00 - 5:00 P.M. (4.0) 5:00 - 6:00 P.M. Dinner Assist the Jail arraignments and signing 6:00 - :0:00 p.m. (4.0) of parking citation complaints Assist with Warra:.t processing and PC affidavits and other and serving. Prisoner transfers. duties as needed Tuesdays: 1:00 - 5:00 P.M. (4.0) 5:00 - 6:00 p.m. Dinner Assist Court with signing of parking citation 6:00 - 10:00 p.m. (4.0) complaints, PC affidavits and Assist with Warrant processing and serving summons and other serving. Prisoner transfers, duties as needed. tilednesdays: 1:00 - 5:00 p.m. (4.0) 5:00 - 6:00 P.M. Dinner Assist Court with signing of parking citation complaints, 6:00 - 10:00 p.m. (4.0) PC affidavits and serving Assist with Warrant procemirnl, and summons and other duties as serving. Prisoner transfers. needed. Thursdays: 1:00 - 5:00 p.m, (4.0) 5:00 - 6:00 Dinner Assist Court with signing of parking citation complaints 6:00 - 10:00 P.M. (4.01 PC affidavits and serving Assist with Warrant Processing and summons and other duties as serving. Prisoner transfers. needed. Fridays: 8:00 - 12:00 P.M. (4,0) Jury Trials 12:00 - 1:00 P.M. Lunch I:00 - 3:00 p.m. Assist with Jail. 3:00 - 5:00 p.m. 12.0) PC Affidavit signing • Daily Toes) (8.0) i Wakly Total (24.111) WwWy Total (1f.0) ' This position would work a schedule similar to this one proposed ggw he/she Is filling In For the full time Court Baififf in which event the position would work the full time Court Bailiff's hours of 8:30 a.m. - 9:00 p.m. Nondav through Thursday. ~ • O • e SUPPLEMENTAL FUNDING REQUEST (Page 1) FY 1995-N :EF AR 7+.EV7: Le:iai - A"J _,'J.STCS: M;ni;:Lal J~dae LI'JISI':N ~r0: tAN TITLE - Fle Pt Scrvice~N! PROGRAM PERSOWZL REOPEST DETAIL: NUMBER BEGIN DATE/ ANNUAL OF POS. PROPOSED POSITION TITLE END DATE HOURS PROGRAM EXPENDZTORE DETAIL: s E7C;ET IMFACT ACCCUNT First Se:cnd Third N'_T!n EF. A':CUNT .TLE Year Year Year Mtt: F::o: .-:.Tpact 9-.1-r $4727.16 $4727.16 54727.16 e!.: :e' 53670.:'4 s3ti70.44 $3670.44 * 36 Month Lease 49 Mcanth Lease Direct Purchase 51_,5 3.55 r,See Attached 5 ecifieationsi FUNDZNG REQUZRED FROM OTR'ER SOURCES; T:TA.. FP.':HSPAM FL'NDIN5 AE';i:.REMENT 54;:7.16 0 $3670.44 p r Year SRIEF PROGRAM DE RZPTZON: is hr iosir.g Y,a- a . TFa:t vehi.:e to p:rc'nasei cr 'eased for ,r _r.e E3-I ff s tc eer•;e pr-cess iss.c3 =f the -putt. The nature cf serving :s ,F=ra•i:: n terms of and 1-w r.any pe,_ple ,an be ocated and served :n e.. The Eaii:f.° mcsc to able to get service brained s=netiTes • ary :.cr- ce, tav:ng a ._...cie ava:lat'e would facilstate this process. Dur.ng '3r is Ea:lif`- was :cg a vehicle that wy9 available because 3 j .~a.:ar. r was •;a-a,r: ha F-siti_r, is _w filled ano car is rlct available I a-,y ne telieves tha- car she ld be p.rchased er leased as part of P: -e :lee- f-r vse ty the `he Chief of Poi.ce has been consulted and { pay f:r •nainterancP of the ~,ehicle 3s well, if .`ended. A-ta:hed hereto :a q,;cte 3 ve1•.i:Ic 'ease or chase thdt w.w mc~et out This d;cumentation is provided as an estlmate onfa ecause 0I poss1bile 1,idding rcquirement~. • G~ • SUPPLEMENTAL FUNDING REQUEST (Page 2) FY 1995-96 C6 ! PROGRAM 7177K - Fleet Services (NI ;j 72 2- MAJOR SHORT-TERM PROGRAM GOALS fLIST I OR LESS): Expedite processing of court process SPECIFIC AND MEASURABLE PROGRAM OB.7E:TZVES (LIST 3 OR LESS): Reduce me ~n~,,ftjopeisonw~a'Ireid snrc~eStified mail that is usually not picked up or recee SFfCIFIC PROGRAM PRODCCTZVZTY MEASURES AFFECTED BY PACEAGE/INCREASS OVER BASELINE: Reduce Clerk and bailiff and poI'Ce personnel time preparing documents to mail and receivin3 them back, and offiCCr beir. In court when case ca7not proceed because Court unable to determi•.te if person }roPerly served. FINANCIAL ANALYSZS A _ l ~1[1N 1 NO YES N"MBER ACCOUNT TITLE AMOUNT SXPLNDITDRR REDUCTIONr al,y Postage 37 Sworn Peace Officer 0• 2Z -A CF A..,...'I- eE REVENUE ENHANCEMENT `.:s Fr=v: a- 65.' Appearance Bond F~refef ures 3Z 6512 Civil Fines 47 ?L'S, :N21-ATE 5501 Fines 5 Fees 3 NEGATIVE CONSR07ENCES: c104 :ostage + 3Z A, 'i-3:b X s 7:°:::r 5512 Civil Fines 4Z - ira-. is n_' et: 'ARE 5501 Fines 6 Fees WILL THIS PROGRAM OBLIGATE THE CITY TO PROVIDE FUNDING IN FUTURE YEARS? ETF SE-7ON-' A.N:' -H:P:. YEAR ON FkjGPAM EXPENCITURES DETAIL ON r ARE ANY PROGRAM CO-,TS RELATED TO CAPITAL IMPROVEMENTS SUCH AS NEW FACILITIES? ARE ANY PROGRAM COSTS RELATED TO GRANTS SUCH AS WITCHING FUNDS OR SERVICES? YES :XJ Pig: Cr.e-k cr.e. • .F 'r FS, ."LE S'.:?;:.EMENTA:, FE;~SEST W.-.H G'" AFTER FP.XjFAM TITLE. w r BILL UTTER FORD, INC. - map 2230 Umivers,ty Or West P 0 Sex U O*nlon 302.5404 c- " Metro 434 1611 19 DENTON, TEXAS 7'201 1) 7 _ S - Z2 - s Au_-;1,r is, 1~as Att c;_,d (v~ctnktticr i> >ubmitt.d as teyu,~ted. Prices and pantm,ertt5 aae goad uet,i Amtu~t 3I, 1715. ShouH wu have anu ;;ueSNolt5 ;,,&4ee wff me: ANTCNIC JON'Y) SCTC 817-38-5~~~ , A~TCN7C SC7~' i r J 0 a • r< r } MOD/ P13 95 FORD ESCORT LX 4DR SDN 2 , f COL YO OXFOR, 1+IHITE fJ-~' TRIM CODE RV RY 5 OPTION T DESCRI TION LIST ! STDI S 1995 E.CORT LX 4-DOOR 1339000 3225 P PREMERMED EQUIPMENT PXG.322S } 572 x CFC-FIEE AIR CONDITIONING 52H X POWER STEERING 589 X .AM/FM STEREO CASSETTE RADIO 60A X LIGHT AND CONVENIENCE GROU'. # 54,7 X DUAI ELECTRIC REM MIR.".ORS 943 X LIGIT GROUP T75 X P175/M 14 BSW TIRES X TACE.OMETER INSTRUMENTATION x TILT. STEERING WHEEL x SPEED CONTROL X POWER DECKLID RELEASE 991 E .1.9L SEFI 4 CYL ENGINE 44T T AUTOMITIC TRANSAXLE 50A 2 LUXURY CNNVENIENCE GROUP 1 T'-1~ -AE "ICE: $ 12,523.55 "5 '.IC,ti'TH 00! ICIPAL L_SE/TURCHASE: $ 393.93 41 !10tiTH s1I11 IC IPAL LSE/PIfRC f SE: $ 305.87 MOD/ P13 95 F)RD ESCORT LX 4DR SDN COL YO Ox FORD WHITE TRIM CODE 1V PDYAL BLUE CLOTH/VINYL BUCKETS OPTION T VeSORT PI JON LIST STD S 1995 ESCORT LX 4-DOOR 1232000 3215 P PREFERRE) EQUIPMENT PKG.321S 572 X CFC-FRE3 AIR CONDITIONING 52H X .POWER STEERING 589 X AM/FM trEREO CASSETTE RADIO 60A x LIGHT !ND CONVENIENCE GROUP 541 X DUAL ELECTRIC REM MIRRORS . 943 x LIGHT GROUP T75 x P175/65RI4 BSW TIRES X TACHCMETER INSTRUMENTATION X SPEEI CONTROL X P0KR IECXLID RELEASE 991 E .1.9L SIFI 4 CYL ENGINE 445 T .5-SPD MANUAL TRANSAXLE 0 5CA 2 LUXURY CONVENIENCE GROUP N TILT STEERING COL. CREDIT TCTAL SALE [,ICE: $ 11,561.45 'iC"+T!! l101CTPAL LSE/PURCHkSE $ 364,38 4,1 'ICti'TH 10ICIPAL LSEIPLIRCHASE $ 282.92 ! . 109: FCI /lil! FAA. IOIi firAfIPArlrlr-r?1111'MF MI 1 nS„di It..nr A 1 t v rr r~•r. r. [[...f ~1 is}1- ll~ i t f flirt n~...~ _ i 1 t f• 1 . S n ~ . It _ _ 1. 4 • e 10-15.94 1995 ESCORT MAJOR STANDARD EQUIPMENT FUNCTIONAL CwAkAW Etxort LX OT Ll 4RAKE8, POWER - From do~ drm Frail aiwhw disc CLUTCH, SELF•AOJUSTNq LAdiAOE ' OEAIMTERl, FIDE WNDOWS ELECTRONIC ENoR4 CONTROIs. EEC4v - EEGIV W avM. an O ELECTROfi6 7aWT1ON ENGINE -I IL SEFI N 1,SL OOFIC tb 11m OM iJ N' Nw MAI.FUH(•.?tON WDICATOR LIGHT ' • ' ' ENGINE LOW COOLANT WARNNIO LIGHT FRONT-WHEEL DRIVE FUEL TANK - 11.9 POW 112 aLASS. TINTED NEAT MXTS - Raw SAN HEATERrDEFROSTERIFLOWTHROUGN VENTILATION - Wmw H000 RELEASE, 006E HORN - pwl now .r LOCKS. CALD-SAFlTT REAR DOOR - 4doa. 54oa and wa0a' RAD108 - PnP PSOUV NO,* W*FW4 CA' PAW mouwO *WV wd ENcsavc AM'FM Mmoo At dQW dodifl) •r ENaorvc AAYFIA tlYno woh cnaa9a aril C=i1 'r sTASILIZER BAR - Frm Roar STEEAf4 - MwwW raoW4nM1 ' Powrr rarl-and- •r SusPENSi FOLNFWNEEL J.OEPfMVff Noland RaM q umm Spat TACNOMETEA TEMPERATURlOAUOE TIRES - P17V70Rt11 SSW ALS"mm ' P17MAX14 SSW assn n Pt9N90Ra1s 60+ SSW Pvkmwcsfwsomm 'r Mom TRIP ODOMETER TRANSAXLE - &sPmd mw W VOLTAGE REOULATOR - EMc"w WINOSHIE LD WIPERS - 2• rnn vwabit nwvv 4MW r Unpin wqpprlnnl oonlpwad win 00Vw to mn@daN laic • f l) Aadb Gomm oom an"w .2 . Fad Division v • THE i ' Rs f~ I i \1r'ec trial t,) flake hug inp in Ffcun n,I r,tnn pentKI } lelp is jusl i ser%ke adjcstmentN and Nxher items easlc'rIN rh cNur'One Pnre L\ n.1,KI- T II fr:'e ph me call m.iv 4 h„urs tAc•rrd Lnd."r tporne pnnisll,nNI rIs Vc ~ e also) pine II1-rc;o Irn;zlt. a 1.c anttiN here in the ;l ~ I 'nitcd ,ipainu d0cct• In Ltkuln -~upp!it ~l t, , make the c'tipcnenre i it dnr ine in sr.ltr• sh, nlld + )u need :Inc is inp materials „r \e ,rkmanskip. For c' an- Fv'i in cn!l 1% ahle The CCpt.'ricnee „I 11"IS1.3niC, f lcl dvlll Cn. Tire c l,tn,te, plctt' tn1, nLdrn in, +c'C Anllr dealer „%Nncr`hip. b41 \Cc .t.lnd ixl"nd ",ur .l un p a.,n. „r c\en help nhen l'.lr A~ th i your is 'rll' 11th ~,,INN~IS-,11r' 1„ Lt to l,rl+ul nllt Nd V1Wr l.lr. k FC,rd (.relit is i 'gall h,.lmpc'r-I .I,umpc'r Iirniled ua rann s,nlr F„n1 11:aler r, or c,nnplete Jet.lil. IF * wr%ice tontpam t-W 'ae IN K Ik 'lfter 1r,rl n ith ur ,n the F ,rd R, .ICt~ide A;•ht im e thus makes a n ide m acail ibNhlc t, , RI~\11<iRtE.ICts~~iti1~\(LFnf'Nr}h!H.111 limil~tlt ti',amlll` ' ur l c p% the then lhlfhre tlnikuilijiled hug cnr • • i,nur Fcen rr.c Fi Ord IrK1LJJcl the a~sIlr- Bi \IP1 R- P i-lil \iPF_R (()%jKal,F_ khuike. Thn,uph F, Ird Credit % IIrj.InL- an,:e it an C'nleC,KCnel rn I-„ I%t R, 41U- I 'l C ti,,-ruh,nLh ~h,I N,NI-Ill] C' hunlpc•r- frig, i Ir Red C.iq)et lea,lnp, arTanpc- s1de k~sisLNmc Pr, pr, illdCd I,l-h mipCr l'iR er,lpc of F, Nril v ne'a menu suited to WILir Cperl;1! needs F, reel .auo I Club,. Ink dctrin; the vehicle Ilnutc'd u,lrmnn rnccrs the ran Ix' nude quickly anel ennve- clr M' :I'ac hc,n,ikr' hun'p r urhicrc rl lcir,c~cel'I ;ire h.lrtrn nicnt]c ri ht .lt the dc.dcr hip .i k • c. • "'IY➢LRXEX7A.L rUVLlp, REWEST 4age 1 T! 1995-96 tip; h; ~IirN/iAAf TITI.R erq An~r~/ hl~NiiAM iRAdfiAlMlf. ADgf1DDT DDTAIL: BEGIN GATE/ ANNJALL TITLE END DATE HOURS l J'M,~Ii AN WXVXNUJ711kR PRTAII., . . BUDGET IMPACT Pirst Second Third A'~ MN I' 11 "t 1 F' Year Year Year $1.1,579 0 0 rowill NU ARgJIJRRP IRON OTWDR dOUACSS: V1 FF'~lt; (,'p;wpy; $11 Sr9 r 0 ox:rr YIC:\a tht vr,4i'A7hrJaW • .tae's C'fflce. This .s ceejed . !If 0 1 1 'r98 th:' ca'r, e5:. J0^ d"id 1ry;' r f erer. ce aJ: r't.:h :s ses ~isruFt' .f ce hr } i .e::ra, •,s .....'.illy .n :-Iei _''.P .11Je _ .:e. -Ce ':a: .__s 7F '.s ~ r. •r•. r r9r'll "'r.1 t`, f'e: l' :es ?!.lca 4er, 9e He - .-.:3 n, •r.: .•:s :FS Is :.`.e -CS. feaSa_. as • O • 0 0 SUPPLMONTAL FUNDING RSQUIST (Edge Z) FY 1995-R6 PkOCAAM TITLS - Fixed Assets/ ~ Renovation fNI MAJOR SNORT-TRAM PROGRAM GOALS (LIST 3 OR LESS): =e_rease rr3ffic through Tudge's Office. SPECIFIC AND MXASURABLE PROGRAM OBJECTIVES (LIST 3 OR LESS): increase p.ivacy and mote efficient work product. SPECIFIC PROGRAM PRODUCTIVITY MEASURES AFFECTED BY PACKAGE/INCREASE OVER BASELINI: W:rk can to performed without interruption. FINANCIAL ANALYSIS ACCOIRiT NO YES NUMBER ACCOUNT TITLE AMOUNT A. IXPINDITURX X REDUCTION: W:11 tr.s cr:.t3rn resjIt in direct ccst s3vin,'1s? IF YES, :N.:CATE 7-1 aE REDGCEC. e. REVXNVX XNHANCZKCYT Wil: this program d:.re.rtly resilt in .crease] revenues? IF YES, INDICATE ACCGC"^1TS To AE INCREASED. _ NXQATIVI X CONSIQUXNCES: Will tar.q_:tle expenses rise! revenges decline if this program is not fcndei? IF YES, 'cn:'-ATE ACCOUNTS AFFECTED. WILL THIS PROGRAM OELIQAT7 THE CITY TO PROVIDI FUNDING IE FOTORE YEARS? YES EXi NO (Check one) • :F YES, '70MPLETE SECOND AND THIRD YEAR IN FRDGRAM EXPENDITURES DETAIL ON PREVIOUS FAGS. ARE ANY PROGRAM COSTS RILATID TO CAPITAL IMPROVLXENTS SUCH AB Mm FACILITIIS? Xj YES [ ) NO (Check one) ARI ANY PROGRAM COSTS RXLATXD TO GRANTS SUCH AS MATCHING FUNDS OR SERVICXS? , I YES [X) NO iCheck one) • :F YES, COD£ SUPPLEMENTAL REQUEST WITH "i0l- AFTER PROGRAM TITLE. • • i • - 0 • cl -U, . -DEB 2 4 k" `35 CITY of DENTON, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 76201 TELEPHONE 817, 566.8200 MMORANDUM TO: Sandra White, Municipal Judge ' FROM: Bruce Henington, Facilities Manager f DATE: February 22, 1995 I SUBJECT, Renovation of Judge's office area As per your request : have analyz=d the possible renovation options you suggested and attached sketches for each one. Below are cost estimates for options B, C, D. Since the Judge's office can only expand to the west due to restroom on the east, the training room on the north and the courtroom/secretary's office on the south) all options show mC:ing to the west. DesOrr~~ Q Cost Add a new hal_way. $3,243.00 :add 3C4 square feet of office space to the Judge's office. The west wall -arked Kai: t; must be built from the floor to the roof in order to maintain integrity of HVAC system. Also Wall K must move to the west at least 16 feet to clear all HVAC mechanical and duct work located in the ceiling. 510.365.00 Total cost $13,579.00 Sketch C: Add a new hallway $3243.00 Add 80 square feet. Structurally this annot be done due to Wall K needing to be from floor to roof and the W'AC equipment located in the ceiling prevents any upward construction. Unknown , • • • Total Cost IIakoona • O • i p • Page Two K'^C~ Judge's Office 2- 1 February 22, 1995 Sketch D: Redu-e square footage of Judge's office by adding a new hallway. The Judge's office would become approximately 182 square feet. This option would not be feasible since the Judge's existing furniture takes up approximately 18D square feet. Total Coat 43,243,00 NOTE: All cost/prices are estimates. Source: Black's Building Guide it you have any questions or require further information call me. Bruc- a I ening[on, C. .M. Attachments 1851,FM CC: Betty McKean, Executive Director Municipal Services/Economic Development • 0 A • t ~J I nnr 1{J w uY, J JUDGE 217 y • Alhy\ ('Cul't n SAC A FEB1510 . • o • a 0 • V 1Y rho rJ v 1 !Q JUDGE 11 71slvll-,~ -~k- ~ r i i a • ADM SEC. f • I ~ `f ' r' -f 151996 r . B , • a • • , v Poll 730 Ir, F JWGE -7, 1' 21T s 13 f i i • AV m SfC (`ouRY • • a • • LT- d-- c J Jim I 2!i f • AUm SEC Crikk J - ~v FEU 7 • D • e 0 3 s ]i 1 r _ 1 DENTON oaoo qoooO F D 6 CO oo° ~ 4p O o ~p 0 0 ~ o o 0 t D Q DO ~ OD °QQfla~ooo CITY COUNCIL i . • • 'QM1O~ qfP - Cory of owro , rzxAs PUPCHA SING DIVISION 1 901.6 TEXAS STREET i DENTON, TEXAS 76201 TO: Lloyd Harrell, City Manager FROM: Tom D. Shaw, Purchasing Agea~tr--- DATE: August 18, 1995 SUBJECT: BID t 1788A - LOOP 288 AND SPENCER ROAD WATER LINE AND SEWER LINE IMPROVEMENTS (WALMART) Bids for the above referenced project opened at 2:00 P.M. today. Evaluations are currently underway but not complete at this time. A recommendation and backup material will be distributed to Council Members Monday morning August 21, 1995. 3i l 7 3 • • r 8171383.7100 DFW METRO 8f7-267-M2 FAX 817.382.1882 • s " 3g 14 t • • ~V J DATE: AUGUST 22, 1995 CITY COUNCIL REPORT 2 TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: BID; 1788A LOOP 288 AND SPENCER ROAD WATER AND SEWIR LINE IMPROVEMENTS RECOMMENDATION: We recommend approval of a developer participation projeetwith Wal-Mart Stores Inc. (Developer) and the City of Denton, in the amount of $17,566.86 for the oversizing of a waterline on Loop 288 and proposed Brinker Road as well as $138,903. 11 for participation in other waterand sewer lines associated with the project. Total amount of the City of Denton participation is $156,489.97. Public Utility Board recommended approval Monday, August 21, 1995. SUMMARY: This participation agreement expenditure is based upon the lowest bid received in response to our Request For Bid #1788A. i BACKGROUND: Memorandum and backup documents prepared for' presentation to Public Utility Board. PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Citizens of Denton, Denton Municipal Utilities and Wal-Mart Stores Inc. FISCAL IMPACT: Total participation amount is $156,489.97. Respectfully submitted: Lloyd V. Harrell City Manager • Approved; Name: Tom D. Shaw, C.P.M. Title: Purchasing Agent 636.11f76 RD7• , 0 • • s August 21, 1995 z?. `~s PUBLIC UTTL1'IYFS BOARD AGENDA rl'BI TO : CIIAIRMAN AND MEMBERS OF THE PUBLIC UTILTM BOARD FROM : R.E. NELSON, EXECUTIVE DIRECTOR OF UTII.CRPS RE : CONSIDER BIDS FOR W AIGMART STORES, INC. WATER AND SEWER FACII.rry COST PARTICIPATION RECOMMENDATION: The Utilities Department Staff recommends that the maximum participation bid for Wal-Mart ( "Developer" ) be established at the amount of $138,923.11. This includes $104,551.95 for water fines and $34,371.16 for sewer lines. SUN04ARY: The agreement with Wal-Mart inquired that the maximum participation amount be established by competitive bid. The City of Denton's participation agreement totaling $138,923.11 is based on low bid. BACKGROUND: The Board approved participation in this project at its June 7, 1995 meeting for an • amount not to exceed $102,741 for water lines and $71,817 for newer lints. The total participation was not to exceed $174,558. The City Council passed a Resolution 95-032 at its June 20, 1995 meeting approving funding for this project. NOTE: The recommended funding for waterlines exceeds the maximum amount that was approved the the City Council Resolution. AGENCIES AFFECTED: Citizens of Denton, Denton Municipal Utilities and Wal-Mart Stores, Inc. • 0 • L) FISCAL MACt: `6 - ZZ~ S 71x. cost for our participation is $136,923.11. See Exhibit M for further project financial information. I Submitted by: R.H. Nelson, Executive Director Department of Utilities Prepared by: Gerald P. Cosgm4, Engineering Administrator Approved by: Howard Martin, Director Environmental Operations Exhibit 1. Participation Agreement II. Bid Summery M. Plan line 'tabulation • IV. Fund Analysis H: IRENMWALDR PUB { • I' a • TEE STATE 01 TRW I KATER AND SEKER PACILITT COST PARTICIPATION AOREEIMT 9XTW EM Tan CITT OF DEMTON AND KAL-MALT COOMT! OF DEMnw f STORES, INC. WHEREAS, Wal-Mart Stores, Inc, hereafter referred to as "Developer, whether one or more, whose business address is 701 S. Walton Blvd., Bentonville, Arkansas, 72716, wishes to develop and improve certain real property located in the City of Denton, Texas, or its extraterritorial jurisdiction, and is required to provide such property with adequate water and sewer by designing, constructing and installing 161, 12" and B" water lines and a 12' sewer line to serve the subject property. hereafter referred to as 'required facilities', and WHEREAS, the City of Denton, a municipal corporation located at 215 E. McKinney, Denton, Texas, 76201, hereafter referred to as 'City', in accordance with its ordinances, wishes to participate in the cost of the construction and installation of said required facilities to expand its utility system and insure adequate utility service to other customers, NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, Developer and City agree as follows: 1. Developer shall design, install and construct: A. An 12" inside diameter size sewer line of approximately nine hundred seventy three (973) feet in length. B. A 16" inside diameter size water line of approximately three hundred sixty five {365) feet in length. • C. A 12" inside diameter size water- line of approximately six hundred forty (640) feet in length. D. A B" inside diameter size water line of approximately one thousand (1,000) feet in length. • • and all necessary appurtenances thereto, located as shown on • Exhibit "A", attached hereto and incorporated herein by reference. COST PARTICIPATION AGRSSMSNT / MAL-MART STORES.INC. PAGE 1 EXIMBIT I • 0 • G? • 2. Prior to beginning construction of the`ioversized facilities, Developer shall obtain, at Developer's sole cost and expense, all necessary permits, license, and easements. The deeds therefore obtained by Developer shall be reviewed and approved as to form and substance by City prior to beginning of construction. Any easements for the required facilities obtained by the Developer shah, be assigned to City, if not taken in City's name, prior to acceptance of the required facilities, and Developer warrants clear title to such easements and will defend City against any adverse claim made against such title. 3. The City's share in the cost of the required facilities based upon Resolution No. R95- _ of the City Council dated August 22, 1995, shall be in an amount not to exceed: i A. Tnirty four thousand three hundred seventy one dollars and thirty six cents ($34,371.36) for sewer lines. B. One hundred three thousand eight hundred eighty seven dollars and sixteen cents ($103,887.16) for water lines. City shall not, in any case, be liable for any additional cost because of delays in beginning, continuing or completing construction; changes in the price or cost of materials, supplies, or labor; unforeseen or unanticipated cost because of topography, soil, subsurface, or other site conditions; differences in the calculated and actual per linear feet of pipe or materials needed for the required facilities; Developer's decision as to the contractors or subcontractors used to perform the work; or any other reason or cause, specified or unspecified, relating to the construction of the required facilities. 4. Within thirty (30) days of the acceptance of the facilities by the City, Developer shall submit to the City's Executive Director of Utilities satiafactory documentation evidencing the expenditures for the completion of the required • facilities. Should the actual cost of the required facilities be less than the cost on which the City's share was determined, the City's share of the cost shall be reduced proportionally, on a per linear foot basis, based upon the difference of the actual cost of the required facilities and the determined cost for required facilities. To determine the actual cost of the required facilities, City shall have the right to inspect any and all , A records of Developer, his agents, employees, contractors or • subcontractors and shall have the right to require Developer to submit any necessary information, documents, invoices, receipts or other records to verify the actu-.1 co9t of the required facilities. COST PARTICIPATION AGRBEMSNT / WAL-MART STORES,INC. PACE 2 e c+ • (J~J_ 22, 1 5. Within thirty (30) days of the date the Developer has su emitted satisfactory documentation of the actual cost of the rsquiied facilities, City shall pay the Developer ouch amount in full, a maximum of seventy one thousand eight hundred seventeen dollars and no cents ($34,371.16) for sewer lines and one hundred two thousand seven hundred forty one dollars and no cents ($103,887.16) for water lines for a total not to exceed one hundred thirty eight thousand two hundred fifty eight dollars aid thirty two cents ($138,258.32). 6. All notices, payments or communications to be given or made pursuant to this agreement by the parties hereto, shall be sent to Developer at the business address given above and to the 8xecutive Director of Utilities for the City as the address given above. 7. Developer shall indemnify and hold City harmless from any and all claims, damages, loss or liability of any kind whatsoever, by reason of injury to property or person occasioned by any act or omission, neglect or wrongdoing of Developer, its officers, agents, employees, invitees, contractor or other persona with regard to the performance of this agreement, and Developer will, at its own cost and expense, defend and protect City against any and all such claims and demands. 8. If Developer does not begin substantial construction of the required facilities with twelve (12) month of the effective date of execution of this agreement, this agreement Wall terminate. 4. This instrument embodies the whole agreement of the parties hereto and there are no promises, terms, conditions or obligations other than those contained herein. This agreement shall supersede all previous communications, representations or • agreements, either verbal or written, between the parties hereto. 10. This agreement shall not be assigned by Developer without the express written consent of City. • 11. Any and all suits for any breach of this contract, or any • e other suit pertaining to or arising out of the contract, shall be brought and maintained in a court of competent jurisdiction in i _ Denton County, Texas. COST PARTICIPATrON AGREEMENT / WAL-XART STORSS,INC. PAGE 3 • ca b Executed this the day of 1995. WAL-MART STORES, INC. ATTEST: SECRETARY CITY OF DENTON, TEXAS Bt BOB CASTELBERRY, MAYOR f ATTEST: JENNIFER WALTBRS, CITY SECRETARY BY: e APPROVED AS TO LEGAL FORM: CITY ATTORNEY I BY: A COST PARTICIPATION AORRMCW / wA.MART STORSS,INC. PAOC i i • e c+ • 1 Loop 288 & Spenctur Rd Water Line & Se"r Line (WALMART) Bid Tabulation Summary Sheet Water ImDrovermnba Palo Bros. Patco Dickerson 11hror Valley Ent Pay Approx. Unit Amount Unit Amount Unit Amount Unit Amount item City Unh Dascrl tlon Price BI Price Bid Priee Bhd Price Bid 14 4 Sr ater ips 520 DO 75 ST $1409 Ir 60 Sr 2000 1 2 1 000 LF 8' Water Pipe $16 88 $18,680 00 S$320 $15,200 00 $28 00 $26,00000 $3100 531,000 oD 3 2 370 LF 12' Water Pipe $2234 $52,945.80 $240 $69,131.50 $2650 $82,805 00 $5000 5118 50000 a 365 LF 16"Wolof Plim $33.68 $12,35890 $37.95 $13,851.75 $49.50 $18,(6750 $4500 $18,42500 5 8 EA Fie Hydrant $999.90 $7,99920 $1,50000 $12,00000 $1,000,00 58.00000 $1,27500 $10,20000 6 6 EA 6" Gate Valve $459.60 $3,67680 5500.00 $4,000.00 $400 DO $320000 $39500 $3 160 DO 7 5 EA 9' Gale Valve $590 05 $2,950.25 $600 DO 53,DDO 00 S5ti0 00 $2.750 00 $1,100 00 $550000 e 5 EA 12" Gale Valve $975 57 $4.07785 S i,105 00 $5,525 DO $850 OC $4.250 00 $1 , 300 00 $6 500 00 9 2 EA 1 S" Gate Valve $6,55479 $13,109 5a $3,86000 $7,72000 S3,20000 $6,400 DO $4,500 CO $9,007 00 1 EA Concrete Pipe Tap $3,110 410 $3,11000 $7, X10 00 $7,50000 $7,100 00 $7,1 DO 00 $9.500 Do $9.500 00 55 LF 27" Bore 8 Steel Casing $224 42 $19,07570 $23500 $19.97500 $16500 $14,02500 $120 DO $10,200 00 '2 2 735 LF Trench Excavation Protectmn $2.22 $8,071 70 $1 00 $2,735.00 $1 OD $2,735 00 $t 00 $2.135 00 13 7430 LB CrstIron Filling* $299 $22,12600 $180 613,32000 $200 $14,60000 $275 $20350 DD •4 LS Preparation of R•O,VV $1.666.50 S1,W6 50 $300000 S3,DOC DO $1,000 00 f1,DDp 00 $10 Ox 00 $10 000 00 5 1 LS Barricades .WamingSigns $83325 $83325 $95000 $950.00 $500.00 W50000 $851wC~ $8500 DO a 1 LS Contractors Warranties and 53,16835 53,16635 $4,125 DO $4,125.00 $5,000.00 $5,000Do$10,DOC00 $10,00000 Understandings 17 1 LS Temporary Erosion Control $1,386.115 51,38675 $1,25000 $1,250.00 $1,500.00 $1,500.00 $3,50000 $3.50000 ,a 5' OOc $F Hydromwch Seeding - -$011 _ $6,27000 $015 $e 56000 $025 514,25000 5016 $9, 120 DO Total Water Improvements 3175,442.53 51>'2,6i1,26 -----ilk,l22.59 f2a6,3t0.t10 Sanitsr Sower Improvement Pay Approx. Unit Amount Unit Amount Unit Amount Unit Amount • tam 3ty Unlt Doll flora Price Bid Price Old Price Bid Price Bld emery ewer 310 tIj bi vu $28 DO SW 00 $3500 $1.050 DO $22 00 SMNG 0 2 9'3 LF 17 SDR 35 Sanitary Sower $20.02 $19,47946 $31.50 530,649.50 538.25 535,271 25 $4900 547,67700 3 a EA 4 Manhole $1,249.88 $4,999.52 51.590.00 58,360.00 $1,500. Do $6,D0000 31,BooDo 87.20000 4 1 EA 4 Manhole Over Existing On $1,269.87 $1,29987 $2,450.00 $2,450.00 53,500,00 53,50000 $2,200.00 92,20000 5 c13 EA Trench Excavation Protection $222 $2,16008 $2. DO SlI.Me00 $1.00 $97300 $110 $1,07030 5 1 LS Preparation ofR•O-W $1, 111 DO $1,111.00 $1,500,00 $1,500.00 61,50000 $1,50000 58,00000 W.OOD00 LS Bamcades blaming Signs $72215 $72215 $50000 $500 DO $l,000DO 51,00000 $7,500 DO $7,50000 ® g 1 LS ControciWarrantroaand sm410 $68680 51,15000 $1,150,00 $2,10000 $2,1D000 $8,50000 SS, 50000 , • 9 Asphalt Sow Cut $11 11 $833 25 $51.95 VAN 25 $50 00 S3 • c S Temporary Erosion Control $1 50W WO15 fZ2~ SO_25 750DO $25.00 $1 57500 NNV\ fa$94417 535 $044 35 $750 00 $75000 $1.00000 61 ~ 00 15 DO $3$2 250 75 LF lch Sa e on 6.$ ~ $3 OC 00 63 500,. .500DO 1 15 000 ros, e Hedmu~ 00 1 ~I V S mNo ToulSari3ewerlmp ~>f44.21---`~~043220 v Total Water Improvements $179,462.63 $182,64125 $194,522 50 t285,3/0 00 Tota Sanitary Sewer Improvement. $34,371 16 $52,291,75 $59,594 25 $90,432 30 _ Grand Total $213,5$3.7$ 112x5,123.00 111254,415.7$ $275,71120 ~ 1~~i • I w • _ t 1 Loop 288 8 Spencer Rd Water Line & Sewer Line (WALMART) Fcj J Water Improvements ~7 2 Z J 9 Pay Approx. Unit Amount Item Unit Description Price Bid 1 20 6" Water Pipe 14.69 $29380 2 1,000 LF 8" Water Pipe $1668 $15,68000 3 640 LF 12" Water Pipe $2234 $14,29760 4 365 LF 16" Water Pipe $3386 $12,358.90 5 2 EA Fire Hydrant $999.90 $1,99980 6 2 EA 6" Gate Valve $459.60 $919.20 7 1 EA 8" Gate Valve $590.05 $590.05 1 8 1 EA 12" Gate Valve $975.57 $97557 3 2 EA 16" Gate Valve $6,554,79 $13,109.58 10 1 EA Concrete Pipe Tap $3,110.80 $3,110.80 11 85 LF 27" Sore & Steel Casing $224.42 $19.07570 12 1,005 LF Trench Excavation Protection $222 $2,231.10 13 4 050 LB Cast Iron Fittings $2.99 $12,109.50 14 1 LS Preparation of R-O-W $79650 $796.50 15 1 LS Bamcades, Warning Signs $403.25 $40325 16 1 LS Contractor's Warranties and $1,516.35 $1.516.35 Understandings 17 1 LS Temporary Erosion Control $668.75 $668.75 18 31,050 SF Hydromulch Seeding $0.11 $3,415.50 Total Water Improvements 5104,55145 Sanitary Sewer Improvements Pay Approx. Unit Amount Item Unit Desert Lion Price Bid 1 30 8" DR 35 Sanitary Sewer 16.83 504.90 2 973 LF 12" SDR 35 Sanitary Sewer $20.02 $19,479.46 3 4 EA 4' Manhole $1,249.88 $4,999.52 • 4 1 EA 4' Manhole Over Existing Line $1,299.87 $1,299.87 5 973 EA Trench Excavation Protection $222 $2,160.06 6 1 LS Preparation of R-O-W $1,111.00 $1,111.00 7 1 LS Barricades, Waming Signs $722.15 $72215 8 1 LS Contrauor's Warranties and $666.60 $666.60 Understandings 9 75 LF Asphalt Saw Cut $11 11 $833.25 10 1 LS Temporary Erosion Control $94435 $1,4435 • 11 15,000 SF Hydromulch Seeding $0.11 $1,650.00 Total Sanitary Sewer Improvements $34,371.16 Total Water Improvements $104,551.95 Total Sanitary Sewer Improvements $34,371.16 Grand Total $138,923.11 EXHIBIT III ♦ ♦ DEVELOPMENT PLAN - WATER i& SEWER WAL-MART @ LOOP 288 AND SPENCER RO jkD FUND ANALYSIS WATER DISTRIBUTION (REVENUE) STATUS $(x1000) FUND SOURCE 95-0461-08 $250,000 Prior Year Carryover $500,000 TOTAL FUNDS 5750,000 EXPENDITURES WAL-MART BID $104,552 TOTAL EXPENDITURES 5104,552 AMOUNT OVER/(UNDER) BUDGET ($645,448) WASTEWATER COLLECTION ( REVENUE) STATUS $(X1000) FUND SOURCE 95-0471-04 $250,000 Prior Year Carryover $250,000 TOTAL FUNDS - X500 00p EXPENDITURES WAL-MART ESTIMATE $34,371 TOTAL EXPENDITURES _$_34,371 AMOUNT OVER!(UNDER) BUDGET ($465,629) 04WM_ED.WK3 E*I T IV • • DATE: August 21, 1995 PUBLIC UTIIdT ES BOARD AGENDA ITEM TO : CHAIRMAN AND MEMBERS OF THE PUBLIC UfILITIES BOARD FROM : R.E. NELSON, EXECUTIVE DIRECTOR OF UTILITIES SUBJECT: "ONSIDER WATER MAIN COST PARTICIPATION AGREEMENT 6I.TWEEN THE CITY OF DENTON AND WAI MART STORES, INC. FOR WATER LINE OVERSIZE PARTICIPATION RECOMMENDATION: The Utilities Department Staff' recommends approval of the request from Wal-Mart Stores, Inc. ( "Developer") that the City participate in the oversizing of a waterline on Loop 288 and the propos-A Brinker Road. The cost for our participation is for an amount not to exceed $17,566.56. SUI EMMY: When a developer extends water or sewer lines into an area, the developer is required by the City's Code of Ordinances to install water and sewer lines of sufficient size to serve the new area, The City may request that the subject lines be oversized to serve the general service area. The City may also participate in the cost of oversized water and 1 sewer tines in accordance with Section 34-118(b)(2). Wal-Mart Stores, Inc. is developing a site south of Spencer Road and east of Loop 288. The development mquires an 8" water line, and the City is requesting that a 12" water line be installed to serve the • general area. The 12" tine will be extended approximately 1,760 feel. BACKGROUND: In order to serve the area containing this development and future developments to the south, a new 12 water line is required. The proposed development requires an 8" water e line. Therefore, it is recommended that the City participate in the oversizing from 8" to • • 12" water line. • c. • j THE, STATE. OF TF,XAS I WATER MAIN COST PARTICIPAnON AGREEMENT BETWEEN THE CITY OF COUNTY OF DENTON ~ DENTON AND WAI,MART STORES, INC. WHEREAS, Wal-Mart Stores, Inc,, hereafter referred to as "Developer," whose business address is 701 S. Walton Blvd., Bentonville, Arkansas 72716, wishes to develop and improve t certain real property named Wal-Mart Addition (as shown in Exhibit 1, attached hereto and incorporated herein by reference), located in the City of Trenton, Texas or its extraterritorial jurisdiction, and is required to provide such property with adequate water capacity by designing, constructing and installing a water main of a minimum inside diameter of eight inches (8"), hereafter referred to as "required facilities"; and WHEREAS, the City of Denton, Texas, a municipal corporation located at 215 East McKinney, Denton, Texas 76201, hereafter referred to as "City," in accordance with its ordinances, wishes to participate in the cost of the construction and installation of said water main to provide for an "oversized" water main to expand its utility system and insure adequate j utility service to other customers; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, Developer and City agree as follows: 1. Developer shall design, install and construct a twelve inch (12") water main and all necessary appurtenances thereto, hereafter referred to as "oversized facilities,", located as shown on Exhibit I, attached hereto and incorporated herein by reference. 2. As required by Chapter 34 of the Code of Ordinances of City of Denton, Texas, Developer has entered into a Development Contract prior to beginning construction of the over- sized facilities. This Development Contract is attached hereto as Exhibit U and incorporated 1 herein by reference. This Agreement is subject to and governed by this Development Contract and any other applicable ordinances of City. • 3. Prior to beginning construction of the oversized facilities, Developer shall obtain, at Developer's sole cost and expense, all necessary permits, licenses and casements. The easements, deeds and plats therefor obtained by Developer shall be reviewed and approved as to form and substance by City prior to the beginning of construction. If Developer is unable to acquire needed easements, Developer shall provide City with any requested documentation of efforts to obtain such easements, including evidence of negotiations and reasonable offers made , to the affected propeny owners, Any casements for the oversized facilities obtained by the • • Developer shall be assigned to City, if not taken in City's name, prior to acceptance of the oversized f&ilities, and Developer warrants clear title to such easements and wilt defend City against any adverse claim made against such title. EXHIBIT I • a • t. • 4. City's share in the cost of the oversized facilities, based upon the lfferenee-in tie I' cost of installing required facilities, as determined by City, and the cost of the oversized facili- ties, as determined by City, shall be in an amount not to exceed Thirty Four Thousand Nine Hundred Five Dollars and no Cents (534,905.00). City may elect one of the following methods to determine City's share of the cost: a). Developer shall prepare plans and specifications and furnish them to City. City shall competitively bid the required line and the oversized facilities in accordance with Chapter 252 of the Texas Local Goverment Code. The difference in the bids shall be used 1 to determine City's share, subject to City's maximum participation in cost as specified in this Agreement; or b) Developer shall prepare plans and specifications and take bids on } the required line and the oversized facilities. City shall pay Developer the least amount of the following: (1) The difference in the bids for L ,e required line and , the oversized facilities; ; (2) Thirty percent of the bid on the oversized facilities, as provided for in §212.072 of the Texas Local Government Code; or (3) $34,905.00, the maximum participation cost al- lowed herein. City shall not, in any case, be liable for any additional cost because of delays in beginning, continuing or completing construction; changes in the price or cost of materials, supplies, or labor, unforeseen or unanticipated cost because of topography, soil, subsurface, or other site conditions; differences in the calculated and actual per linear feet of pipe or materials seeded for the oversized facilities; Developer's decision as to the contractors or subcontractors used to perform the work; or any other reason or cause, specified or unspecified, relating to the construction of the oversized facilities. j • 5. Within thirty (30) days of the acceptance of the facilities by City, Developer shall submit to City's Director of Utilities the actual cost of the oversized facilities. Should the actual cost of the oversized facilities be less than the cost upon which City's share was determined, City's share of the cost shall be reduced proportionally, on a per linear foot basis, based upon the difference of the actual cost of the oversized facilities and the determined cost for required facilities. To determine the actual cost of the oversized facilities, City shall have the right to inspect any and all records r;f Developer, his agents, employees, contractors or subcontractors • 0 and shall have the right to require Developer to summit any necessary information, documents, invoices, receipts or other records to verify the actual cost of the oversized facilities. 2 b O 1i • p • 6. Within sixty (60) days of the date Developer submits satisfactory urtterttaUOrt , the actual cost of the oversized facilities, as determined by City, City shall pay to Developer City's share of the cost thereof. 7. All notices, payments or communications to be given or made pursuant to this agreement by the parties hereto, shall be sent to Developer at the business address given above and to the Director of Utilities for City at the address given above. 8. Developer shall indemnify and hold City harmless from any and all claims, damages, loss or liability of any kind whatsoever, by reason of injury to property or person occasioned by any act or omission, neglect or wrongdob,g of Developer, its officers, agents, employees, invitees, contractors or other persons with retard to the performance of this agreement, and Developer will, at Its own cost and expense, defend and protect City against any and all such claims and demands. 9. If Developer does not begin substantial construction of the oversized facilities within twelve (12) months of the effective date of execution of this agreement, this agreement shall terminate, 10. This instrument embodies the whole agreement of the parties hereto and there are no promises, terms, conditions or obligations other than those contained or incorporated herein. This agreement shall supersede all previous communications, representations or agreements, either verbal or written, between the parties hereto. 11. This agreement shall not be assigned by Developer without the express written con- sent of City. 12. Any and all suits for any breach of this contract, or any other suit pertaining to or arisbi out of this agreement, shall be brought and maintained in a court of competent juris- diction in Denton County, Texas. Executes this, the ! day of 1995. WAL-MART STORES, INC. CITY OF DENTON • BY: BY: A'T'TEST: APPROVED AS TO LEGAL FORM: HERB PROUTY, CITY ATTORNEY CITY OF DENTON, TEXAS JENNIFER WALTERS, CITY SECRETARY 7WALMAIT All 3 • O i1 • Q Loop 268 & Spencer Rd Oversize Water Line Partlcipadon (WALMAR7) j O? Water Improvert►ents 0.521625 12" WL 8" WL Pay 12 Inch 81nch unit Amount Amount item Quantity Quantity Unft _ Description Price Bid Bid 1 60 60 6" Water Pipe 14.69 881.4 881.40 2 170 1,930 LF 8" Water Pipe $16.68 $2,635.60 $32,192.40 3 1,760 0 LF 12" Water Pipe $22.34 $39,318.40 $0.W 5 6 6 EA Fire Hydrant $999.90 $5,999.40 $5,999.40 6 6 6 EA 6" Gate Valve $459.60 $2,757,60 $2,757.60 7 4 7 EA W Gate Valve $590.05 $2.360.20 54,13015 8 3 0 EA 12" Gate Valve $975.57 $2,926.71 $0.00 1,760 0 LF Trench Excavation Protection $2.22 $3,907.20 $0,00 13 3,860 3,000 LB Cast Iron Fittings $2.99 $11,541.40 $8,970.00 14 1 1 LS Preparation of R-O-W $870.00 $870.00 $870.00 15 1 1 LS Barricades, Warning Signs S430.G0 5430.00 $430.00 16 1 1 LS Contractor's Warranties and $1,660.00 $1,650.00 $1,650.00 Understandings 17 1 1 LS Temporary Erosion Control $720.00 $720.00 $720.00 18 ______ST _29,730 29,730 SF HydromulchSeed 1ng_ 50.11 $3,270.30 $3,270.30 WATER CO 121 NCH $79,488.21 WATER COST 8 INCH $61,871.45 NET PARTICIPATION $17,696.76 1 EXHIBIT 11 s G] • GVERB® FACLMM mom n.e et.r i f IrAnu \ \ r` lwpr_MLALPLOI /IR IML •.I~ ' 'I Irfr J. LM.W'IiuL i' ^Y • If•._ • M.I~iMY1 I ' can" Ii+NMYi 1 n.r rrR~' • it n.l• I AA^"~rAMMfM..A ri6~ li 11ti~ J (i • 1JJ J IN.MII1 irllnl Atr r:fi • r~ I LM A" R.R ..w L;.'.'.: r • MRIPrt Im "tM. R,awI •!fi}, 1!f.~'L' n.n • IYi~R I •i M•yP pi ~ (MIM~II •wr.. 1.100104 AI`RM J, or T Ma 6. .w.. r . Az. rtr • I _ I1M11 r • ~ 1'IBM AMN MAi,O I1.A.R.J AM'A' (r •wM•IM Iw.r.I low r,l \LNN I+EYIY nI'4r\I PtN _ U ;ml REI I Ieer% I I NI ill M I j RIIOMRM RR~IR60RR MMIO I nnr.-ArnRT nonrTrrrn A ~ y YIP • ~ r.r.w V wrr ~ • r✓. ~rllll ~I II I♦ AVMA4r AOIOnNtl, Ir r1• III VTIIV, 11'~e4 ONEASM ywu IJ ~J G • o • c~ • Ulin se 11~a1n II II I Ir (IPlrlltMllot posts"40101lotto IIIH 14#014 1 tool tl+h111rho10Ua11k A1011IIWkof1111h14111111IliI114111 41 WINIt111{`}«oA1►IIh11 OPh1111411 l1 41 tiIt Is 1 al11NIt IIt I 4K lot IIII11" Ill 141. t 11 IIn "llut!fu July I199! I!_rri Ihs:t!rlluli I~!),~1ttll Pad . Att! till 1. II !t !!It I! 1t,1! f It 1 «1. 1''yl lI,^b ll,~p rlNlr~p• tH nq•4rp^ 1111 loll 0011 , I~,1'fIr ~ )11 nu:! !ett:h.Se!'!1 9 !r:!I!!a! 1'yl:r t I:A y ennlnJ / tiln.!'J ! l'tt:!:Ir Ir;;l rit,. nl Sl: tttr lkai l t 1.,..y p 1r. ! r 111th ~ q~Jri yIJ 91I11!IfIA1,R Pit I111AI1:f! n. If I'll 11 WAII,ft t 1 In. F, t, .I•I Iu.I ~ lly t Illlr.p. 11bat Inpe I 11t1ttr M }11u1 ~ «1fi;lnll I: L: It !Iai:It a!;e }rA ! 19~ILnJ s 14itll09 Iit,tIOr 11ltt rit- r lit ^.I:,l;tI IS:1!it t 1_t:.h p eg I r di.lnl } I,Nli tits I I r ,1I « 1.,.11 It .1-1 1 Ill. of„a,.rrt 11 r~ 1 } I I't 1 a «141 IMI ~ «1a1 it4:u Ifefdtt,t Wth It 1111 l!a1:1the vl I t .•1 I s 61.1, 1) ELI I In. rr1 h, 41t r1 1 11 a 1 },dull ull ~ 1,l1ht Ihl IS Ill of Nl01 111. 11 INt It WAIL It ! Il,!!Itt!tl ° 1tflt!.tI1f11..11110,i1,VI,L4.~ 111.t1 u6,18t!!M)-!JI^s!t.ty &HIBI IV • c~ • r X 2 z-SS DUNAIA'A9 ASSOCIATEAI INC I: NI; V0N, • PfA N NLNN 0 HN%LI i IAA t OPINION OF PROBABLE CONSTRUCTION COST i[ FOR OVERSIZING WATER LINES FROM 8-INCH TO 12-INCH ALONG LOOP 288 AND BRINUR ROAD { WAL-MART STORE NO. 467 - DENTON, TEXAS DA) No. 9410500 July 19 1995 Ilcm Descii tion QtyAJnil Prico Amount A. 8-INCH WATER I 8-inch Water including Fittings, Blockings 1,639 Li S 2000 .S 32,78000 and Trench Safe 2 8-inch Gale Valve S EA S 500.00 S 2 500 DO 3 Ductile Iron Pi al Storm Drain Crossing 36 LF S 25,00 S 900,00 SUBTOTAL 8-INCH WATER $ 36 180.00 B. 12-INCH WATER I 12-inch Water including Fittings, Blockings 1,639 LF S 35.00 S 57,365 00 and Trench Safes 2 12-inch Gale Valve S EA $ 780.00 S 3,9 000 3 Ductile Iron Pi at Storm Drain Crossing 36 LF S At.no S 1620.00 j 4 170 LF or 8-inch Water Line Stubout (2 EA) I LS S 4,111OO00 S 4,800,00 across Brinker Road w/8-inch Cate Valve 5 95 LF of 12. inch Water Line xross Brinker 1 LS S 3,400.00 S 3,400.00 Road SUBTOTAL 12-INCII WATER S 7108300 • TOTAL OVERSIZE COST S71,095 00 - SM6180,00 = S34 905.00 . EXHIESIT IV lent Mi'k~'Altl'rvkl l~ m cF ITF Inn • FIIRTR'nm TFXA37A)n7G572 • (Rt()1'I; II°I • MFTRO(A17 ) 179 7115 • FAX(AI7)AAb7437 • 0 s . r DENTON ooaz00000 000 ooo; ~0 Oo 0 o q ~ d 4 Apo OOp ~ T O 000000 OOpp N aaoaaoaa CITY COUNCIL r • • deweectl. crd N APOU ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTOP, TEXAS ACCEPTING THE MEDIATED SETTLEMENT IN LITIGATION STYLED DAWSON V. CITY OF DENTON. ETA,; AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN PAYING THE SETTLEMENT AND IN EXECUTING A COMPROMISE SETTLEMENT AGREEMENT AND RELEASE APPROVED AS PO FORM BY THE CITY ATTORNEY; AND DECLARING AN EFFECTIVE DATE. WHEREAS, litigation styled Dawson v. City of Denton and Sun Life Assurance Co, of Canada. Ltd. was submitted to mediation, at which representatives for the various parties agreed upon a mediated settlement in which the City of Denton pays $12,500 in damages, plus half of court costs, and Sun Life pays $25,500 in damages, plus half of court costs; and WHEREAS, the City Council of the City of Denton, Texas believes that it is in the best interest of the City to compromise this law suit to avoid the uncertainty of trial; VOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the proposed mediation settlement as refer- enced in the recitals is hereby ratified and approved in pr1nciple, subject to final execution of a compromise settlement agreement, release of all claims by adverse parties & dismissal of th. cause. SECTION II. That the City Manager is hereby authorized to act on the City's behalf in paying settlement obligations and in executing a compromise settlement agreement approved as to form by the City Attorney. SECTION III. That this ordinance shall become effective immediately upon its passage and approval. Y PASSED AND APPROVED this the day of 1 1995. • BOB CASTLEBERRY, MAYOR • ATTEST: JENNIFER WALTERS, CITY SECRETARY ~ • l BY: • O • s • 9.5_x? ~i 22 9 5) AP2ROVED AS TO LEGAL FORM: dERBERT L. PROUTY, CITY ATTORME,, B~ 1 • • • e r 1 f r l DENTON { V 9 0ooo0000 qoo I OO OF D DO0<9, DOO ~ d ~ d O L7 C7 1:3 cz] { 40 0~ ~ p OOO ,pro e~~Opp 0DOp QQ~~~O~~o j f. CITY COUNCIL r • 1 ~ • B IPOSTPON FES Na ' Oafa - RESOLUTION NO. A RESOLUTION POSTPONING THE REGULAR COUNCIL MEETING OF SEPTEMBER 5, 1195 TO SEPTEMBER 12, 1995; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the regular Council meeting of the City of Denton scheduled for September 5, 1995 is hereby postponed to September 12, 1995; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES: SECTION I. That the regular Council meeting to he held on September 5, 1995 be postponed until September 12, 1995. SECTION II. That this resolution shall become effective immediately upon its passage and approval. PASSED AND APPROVED this the day of 1995. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY 1 I BY: • O ~ e e r t f DENT01~i o0oaoao0000000 0 0 ED 0 0 0 (LDU- Q ~ p 00 a~ ~ 00~ OOO r ~ ~ ~O~p 0000 ° No aaaaaoooo e , ITS' COUNCIL r o • a► • pele_~i~~ CITY OFDENTON, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 76201 • TELEPHONE 817-566-8309 Office of the City Secretary M E M O R A N D U M TO: Mayor and Members of the City Council FROM: Jennifer Walters, City Secretary DATE: August 16, 1995 RE: Council Appointments to the Blue Ribbon CIP Committee The following appointments to the Blue Ribbon CIP Committee were made by Council at the August 15, 1995 meeting: Council Member Cott Gail and Glenn Garcelon Lois and Byron Woods Frenchy Rheault Terry Schertz Dianne Edmondson Council Member Brock Kent Miller Ronnie Beasley Jim Engelbrecht Charldean Newell Ruby Cole Fred Patterson Mark Burroughs council member Miller Joanne Ballentine • Roberta Donsbach Rudy Rodriguez Eric Billips Tom Judd Sandy Kristoferson Mayor Castleberry Fred Connell , • Mark Hanna Gene Gamble • George Hopkins Margaret Smith Donna and Lawrence McClendon T'Vdicaled to Quality Servi; e" • • Mayor Pro Tem Biles No appointments Council Member Young Jae Mulroy Rick Salazar J Troy LaGrone Fred Hill Bullitt Lowry Herman Wesley David Zoltner Council Member Krueger Herb Schaake Spuliky Adams Jerry Falbo Fran Miller Ken Moran I a 0 r . DENTON ~ozoao ou coo j 000 0 F D F ° A3 ''0 00 ~o t O p O p O ( C7 O GAO ~ OOO 00 ~ o e O ~aQaoofloo i CITY COUNCIL ~ • o r • a • 'OM►tltMo -3 - Ap" ED CITY OF DENfTON, TEXAS MUN10PAL BUILD1Nu DENTON, TEXAS 76201 TELEPHONE 617.566.8309 Office of the City Secretary MEMORANDUM DATE: August 18, 1995 TO: Mayor and Members of the City Council FROM: Jennifer Walters, City Secretary SUBJECT: Board/Commission Appointments The following nominations have been made to the list of current Board/Commission: Plumbing and Mechanical Code Board - Robert C. Courtney Historical Landmark Commission - Bill Coleman The following is a list of current Board/Commission vacancies: Electrical Code Board - Trentcn Williams was not eligible for reappointment. This is a nomination for Council Member Brock. a Keep Denton Beautiful Board - Candice Salomone has recently resigned. This is a nomination for Mayor Pro Tem Biles. Cable T. V. Advisory Board - Candice Liepa has moved from Denton which creates a vacancy on this board. This is a nomination for Council Member Brock. • If you require any further information, please let me know. JerlnIM4 Walters • City Secretary ACCOOOF4 'Oedwatel w Quality sem'x" . . i 1 i d DENTON O~~ap0ooopp4900 0 O~ OG ~ a 0 0 © o ( O 0 4 ~ q DO ~ ~O OOO T ~ ~-O~O 0000 o N , ~ o00o I, ~oaaoaooo } s r 2 1 CITY COUNCIL ~ . o - - 0 • i C3 • No ~ r" DATE: August 22, 1595 CITY COUNCIL REPORT REGULAR SESSION T0: Mayor and Members of the City Council FROM: Lloyd Harrell - City Manager SUBJECT: Solicitation Policy BA~hCiROUND: At last week's Council session, there was some discussion about whether the Denton fire fighters should be allowed to solicit funds "on-duty" for the upcoming Jerry Lewis Muscular Dystrophy Campaign under the new solicitation ordinance. The City Attorney's office has recommended against allowing on-duty employees to solicit funds under the new ordinance and staff concurs with this recommendation. Council requested that this item be brought back so your guidance could be obtained. It is recommended that if the Council wishes to allow this activity, you direct the staff to modify the attached solicitation policy. Thus, the Council can deal with policy guidelines and avoid dealing with requests from individual groups of employees to solicit funds. Individual requests would then be an appropriate management responsibility. SUMMARY In 1586, the solicitation policy and guidelines shown in Attachment 1 were established. The policy was designed to provide procedures to ensure fair and consistent practices in managing \ solicitation by city employees (of each other) and solicitation Pf city employees (by outside charitable organizations) during working hours and on city premises. The intent was to provide a balance between properly and efficiently operating City government in a productive manner and ensuring the City demonstrated a responsible approach in determining appropriateness of access to employees during working hours fcr the purpose of solicitation. There was an important line to be drawn between an employee's and _itrzen's First Amendment rights and the compelling interest of 0 the government to etpend the citizen's tax and rate dollars in an • • effe:,t e, efficient, manner. This policy was framed in a manner t•D reasonably and equitably meet these two important interests. For nee rly nine years, the administrative policy shown in the atta,:,rment has provided effective guidance to City managers, • 0 s • -Z2 IFS August 22, 19SS CM Report to City Council - Solicitation Policy Page 2 supervisors, and employees when situations and circumstances have been raised that relate to solicitation of funds. Examples of these circumstances include selling candy or cookies for a child's ball team or Scout organizations, requesting donations for a favorite church or community service organization, businesses ,iffering special discount's to City employees, businesses desiring to solicit employees to purchase products or services, and a variety of other situations. The administrative procedures have proven to ensure a fair, consistent, and reasonable application across the organization for all groups of employees. It is recognized that a few events or occurrences may have happened that have violated this policy such as the fire fighter solicitation activities prior to March, 1988. Nevertheless, when issues have been presented, this solicitation policy has been applied. In the past, the City Manager has consistently established two exceptions to solicitations. One exception, United Way, is designed to maintain efficiency in operations. The other exception is authorized by the policy, but is reviewed on a case- by-case basis to ensure consistency and appropriateness. The two e±ceptions are: 1. United Way - this organization serves as the "umbrella" soliciting arm f:r all social service agencies in the City. United Way has traditionally been supported by organizations city wide. It has further been supportive of charitable organizations also supported by the City (see Attachment 2.) ;n granting an e>'ception for United Way, the City allows access tc City employees to voluntarily participate in an annual one-time, yet focused recruitment drive for donations. This ensures that ther6 is very limited disruption of the operational effectiveness of the City in fulfilling its mission and objectives of service delivary to the citizens and ratepayers. if exceptions were provideo to each separate charity, one at a time (at differing time; during the year), the City would disrupt operational schedules, increase the • need for staff time in coordinating meetings, etc. Thus, with the established procedures in our current policy, there is no --ed to consider, evaluate, coordinate, and grant exceptions j to individual charities or individual employees or employee group interests. O a o s 73mere anemrare, indrividual situations when an employeeSuch • O circumstances are evaluated and access to fellow employees is ' granted on a case-by-case basis. The factors surrounding each employee's circumste.,ce are reviewed carefully and approved by • 0 1J~ • G>' • August 22, 1995 ZZ CM Report to City Council - Solicitation Policy Page 3 the Director of Human Resources and City Manager. These are approved only after a thorough review and recommendation is made by the department supervisor and manager. An example recently authorized was with an employee who has an on-going, debilitating medicsl condition. This condition has drained the employee's financial resources. The City Manager authorized a solicitation for the sale of tickets for a benefit meal with proceeds being given to the employee, The ticket sales were mentioned in meetings with co-workers and money was collected during work hours. The actual benefit dinner is to be held off city premises and on off-duty hours for those who wish to voluntarily participate. Granting other exceptions, i.e., solicitation by other individual charities or individual employees or employee groups on-tho-job creates the following consequences for the City: 1. Increased liability and indirect staff costs - on-the-job solicitations could be deemed within course and scope of employment.. Thus, any employee injuries would be covered under worker's compensation. Arranging and coordinating on-the-job solicitations increases staff workload, paperwork, and disrupts operational scheduling of service delivery (lost produ:tivity). 2. Increased visibility - with employees soliciting on-the-job, there is an increased perception by the public that employees are not being productive with the tax dollars paid. 'thus, there is a greater potuntiai for increased citizen complaints and an adverse image created. 3. Increased requests by other employees or charitable organizations for exceptions to policy. The staff's recommendation is that by maintaining the current solicitation policy and practices, the City is assurer) of • minimized disruptions to the City's primary mission delivery of quality services to the citizens and rate payers. It also prcvides the City Manager the authority to evaluate and grant reascnable, thoughtful exceptions when appropriate. PROGRAM, DEPARTMENTS OR GROUPS AFFECTED:. 6 The Solicitation Policy applies to all regular full-time, part-time, 4 • seasonal, and temporary employees in all City departments. Sworn police officers and fire fighters are also governed by the provisions of Chapter 142 of the Texas Local Governmert Code. August 22, 1995 • 0 +a • SS J :1a CM Report to City Council - Solicitation Policy Page d By concurring with the staff's recommendation concerning the current solicitation policy and practices, the City will not incur any addi.ional cost. Respec ully s bitted: Lloyd J. Harrell City Manager Prepared cy: n, Thomas W. li ck Director of Human Resources A1,rWo ed by J 4 r Betty McK% n Ex+cutive irectcr of Municipal Services and Economic Development e ccrptl 5M.tk Prepared: //Il//! e o i a • ATTACHMENT 1. i I I • • ~ W • CITY OF DENTON "LIOT/ADMIXISTSAIM PSOCSD9231ADW1011TSATITI DISSCfivf LIPPICrIVI secr40a GSN=RAL PO CIRS AID PROCSDURRS fU a~fCT SOLICITATION IN CIF[ PACILITISS Tnu SOLIC 19121 IN CITY fACILI?IS,S POLICY STATD%M?: City offices are for the purpose of conducting City business. To facilitate internal productivity, no employee of the Cit; it Dentoa my solicit contributions, sell tickets, or take orders for any cause or function to another City employee or to a member of the general public while on duty or in any public building, including coffee rooms and break rooms, or on any public property owned or controlled by the City of Denton, unless approved by the City Reneger. tweeptions include the collections for the employees leaving City employment, and enployees suffering personal hardships. 1. POSTING OF ALL ADYIRTIS DDIMTS, ANNOUNC DISMTS, LtA/LSTS AND ITDt3 No other non-job related announcement or printed material may be attached to any window, or building owned by the City of Denton unless approved by the City Kanager. Announcements and printed material must have the approval of the City Kanager to be posted on a City bulletin board. Specific technical job related material oust be approved by the division manager. All items posted must have a removal date in the lower right corner. The public service bulletin board located to the Library is exempt from this policy. However, users of the public service bulletin board must adhere to the guidelines established by the Library. 1 II. DISTRIBUTION Of PRINTLD ITOM TO CITY DWLOYNS! Any printed item, i.e. discount coupons, tickets, announcements, etc., • to be distributed to City employees suet be coordinated with the Director of Personnel. To obtain approval, a printed item must be City-related business, or a specific benefit for City employees due to their employment with the City. The Personnel Department will detenine the method of distributing all approved materials. Og11~ 04/02/86 • 0 S I- p • ATTACHMENT 2. ~f I i 1 1 ~ i •i J • a • -6 CITY OF DENTON SOCIAL SERVICE AGENCIES SUPPORTED BY CITY o Daycare Center o Frienda of the Family o SPAN o RSVP o Fred Moore Center o HOPE o Community Food Center o Denton Independent School Trips 0 Denton Christian Playschool 0 United Way (Owsley) o Interfaith Ministries 0 Campfires First Texas Council I 1 I 7 • Soirce: City of Denton. 1995/96 Proposed Annual Program of Services, p. 289. 0 • CL-? - 2-I_ 9s Cif of DENT04 TEXAS MUNICIPAL BUILDING • 215 E. WKINNEY • DENTON, TEXAS 76201 (817) 56&8200 • DFW MMO 434.2529 MEMORANDUM DATE: August 19, 1995 TO: Honorable Mayor and Members of th(e~CQitt Council FROM: Jon Fortune, Chief Finance Officer ' ll J\\ SUBJECT: RESPONSES TO COUNCIL QUESTIONS During the August 15, 1995 Council budget heating: a request was made for Animal Control staff to provide a hard copy of their overhead presentation. I have attached a copy of the following requested information. • Animal Control overhead chart presentation I hope this information is helpful. If you need additional information please advise. Thank you, 1 Prtxfr,wnt . A~PWID J "Dedicated to Qua1hy Service" ~~r • c• EXAMPLE WORK WEEK FRI. SAT. SUN, MON. TUES. WED. THUR. 06-23-95 06.24-95 06-25.95 06-26-95 06.27-95 06-28.95 06.29-95 MIDNIGHT 01:00 =r 02:00 03:00 _ 04:60 05:00: 06:00 07:00. 08:00 09:00 10:00 11:00 NOON 01:00 02:00 03:00 04:00 05:00 06:00 • 07.06 - 08:00 09:00 10:00 11:00 O 1 -MEmeiyen^y Call-Outs -MOn-Duty C+ 0 ) I • ` o • • EXAMPLE WORKWEEK ~,f + -1 ` SATURDAY SUNDAY ~ MOi~10AY TUESDAY WEDNESDAY THURSDAY_ FRIDAY _ - i i --29-95 8 96 OB 2395 t . 08 24 95 06 25 95 -08 28 95 - - _ _08 27 95 Ds _2 08 N9DNIGHT r - D00 817E _ 02.00 VICIOUS DOG - - 03 04 001 05:00 'P D, PW DOG 06':00 } - - - - _ e 00 - - - ON DUTY ON DUTY oN DUTY ON DUTY ON DUTY 09 00 ON DUTY ON DUTY f- ON DUl r ON DUTY__ _ ON DUTY 1000 ON DUTY- ON DUTY 1 ON DUTY ON DUTY ON DUTY 11 00 ON DUTY ON DUTY ON DUTY ON DUTY ON DUTY NOON y 0100 ON PROB iINJURED DOG OK DUTY ON DUTY ON DUTY ON DUTY - - - - - I 02:00 tLIVESTOCK INJURED CAT _ON DUTY ON DUTY ON DUTY ON DUTY ] 0300 ON DUTY ON DUTY ON DUTY ON DUTY 04 00 + LIVESTOCK I ON DUTY _ ON DUTY ON DUTY ON DUTY Moo 7 1 ON DUTY ON DUTY ON DUTY ON DUTY 06:00 DOG 817E _ DOG SITE 0700 t _ LIVESTOCK LIVESTOCK QUARANTINE Moo +LIVESTOCK CIOUS DOG LIVESTOCK - BA 09 00 -DOG SITE - VICIOUS DOG RKING DOG l LIVESTOCK QUARANTINE D 10:00 1100. _i ONCALL 7dtar96 i 0 0 • EMERGENCY CALL-OUTS 500 459 400 337 300 261 258 i 200 184 e ~ 100 ~ o l 0 FY 1990-91 FY 1991-92 FY 1992-93 FY 1993-94 FY 1994-95 FY 1995-96 • c, • • LSQUARE MILES PER OFFICER 16 _ 14 13.76 12 10! ?E(~~Il 8.14 8.4 8 7 7.1 5.81 6 5 2 ~ Q - - 110 00 i v o • • . Officer Comparison "j12 - - 11 10 10 9 8 8 C 7 7 6 6 4 4 l\\0 0 J Qua a~a~ I ti • 0 • ANIMAL CONTROUCONSUMER HEALTHI~S~ Organizational Chart &~_S Animal Control Executive Director Municipal Semc"'Economic Development Manager Animal Control Animal Control Animal Control Animal C wool Ckrlc Ill (I ) OllirArs (4) Attaid" (1) f I I • 1 0) Orw6w %Td xAWW 14, 1996 s u • O ANIMAL CONTROUCONSUMER HEALTH Organizational Chart Consumer Health Executive Director Municipal ServicesSconomic Development Mw"w consumer Heeltb coaeumor Saaltar5.o (2) Lrpscaa (I) Clem m (1) 1 ae+.r.va AVSrl 11.1995 J • 0 • • T i ~ F I t i i yy iqq _ g 4 EE B + I 5 1= I Lo EE • O