The URL can be used to link to this page

Home My WebLink About10-24-1995 • CITY COUNCIL AGENDA PACXET 10-24-95 • e r • • • s hpenda No. Apenda Ilsm l r'- AGENDA Dab CITY OF DENTON CITY COUNCIL October 24, 1995 Closed Meeting of the City of Denton City Council on Tuesday, October 24, 1995 at 5:15 p.m. in the Civil Defense Room of City Hall, 215 E. McKinney, Denton, Texas, at which the following items will be considered: 5:15 P.M. NOTE: THE ^.ITY COUNCIL RESERVES THE RIGHT TO ADJOURN INTO CLOSED MEETING AT ANY TIME REGARDING ANY ITEM FOR WHICH IT IS LEGALLY PERMISSIBLE. Closed Meeting: A. Legal Matters Under TEX. GOVT CODE Sec. 551.071 1. ht_,cuss settlement and defense of contemplated litigation concerning the denial to rezone 3.853 acres from SF-7 to Office zoning on the south side of 135-E and Lindsey Street. B. Real Estate Under TEX. GOVT CODE Sec. 551.072 E C. Personnel/Board Appointments Under TEX. GOVT CODE Sec. 551.074 1. Consider a resolution of the City of Denton, Texas appointing Robin Ramsay as the Acting Chief Judge for the City of Denton Municipal Court of Record; authorizing the Mayor to execute an amendment to the contract for his term of employment. -i 2. Consider a resolution of the City of Denton, Texas -i appointing Nancy Jesse as Assistant Municipal Judge j for the City of Denton Municipal Court of Record; autlorizing the Mayor to execute a contract for her term of office. Special Called Session of the City of Denton City Council on Tuesday, October 24, 1995 at 6:00 p.m. in the City Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will be considered: 1. Consider an ordinance of the City of Denton, Texas approving the release of various paving liens assessed against homesteads by ordinance nos. 61-16, 62-13, 64-26, 65-31, and 66-30; authorizing the Mayor to execute said releases; and • 11 providing for an effective date. • • Agenda No. Agenda Item City of Denton City Council Agenda Date j October 24, 1995 Page 2 2, Official Action on Closed Meeting Items; A. Legal Matters B. Real Ebtate C. Personnel D. Board Appointments Work Session of the City of Denton City Council on Tuesday, October 24, 1995 in the City Council Chambers of City Hall, 215 E. McKinney, Denton, Texas at which the following items will he considered: NOTE: A Work Session is used to explore matters of interest to one or more City Council Members or the City Manager for the purpose of giving staff direction into whether or not such matters should he placed on a future regular or special meeting of the Council for citizen input, City Council deliberation and formal City action. At a work session, the City Council generally receives informal and preliminary reports and information front City staff, officials, members of City committees, and the individual or organization proposing council action, if invited by City Council O or City Manager to participate in the session. Participation by individuals and members of organizations invited to speak ceases when the Mayor announces the session is being closed to public input. Although Work Sessions are public weetings, and citizens have a legal right to attend, they are not public hearings, so citizens are not allowed to participate in the session unless invited to do so by the Mayor. Any citizen may supply to the city Council, prior to the beginning of the session, a written report regarding the citizen's opinion on the matter being explored. Should the Council direct the matter be placed on a regular meeting agenda, the staff will generally prepare a final report defining fte proposed action, which will be made available to all citizens prior to the regular meeting at which citizen input is sought. The purpose of this procedure is to allow citizens attending the regular meeting the opportunity to hear the views of their fellow citizens without having to attend two meetings, • 1. Receive a report and hold a discussion regarding an ordinance of the City of Denton, Texas authorizing the City Manager to j execute an Interlocal Agreement between the City of Denton and the Texas Department of Transportation for the design and construction of the Denton Branch Rail Trail project, • 2, Receive a report from the Downtown Development Advisory Board • concerning parking recommendations for Downtown, and give staff direction. 3. Receive a report, hold a discussion and give staff direction regarding the City of Denton flag policy AGeaa~ .L) AgenOa Item D#s City of Denton City Council Agenda October 24, 1995 Page 3 4. Hold a discussion and give staff direction regarding the re.lection process to hire a new City Manager. 5. Hold a discussion regarding City council activities for Make a Difference Day, October 28, 1995. 6. Receive a report, hold a discussion and give staff direction regarding the Community Development Funding Application for a stage at Fred Moore Park. C E R T I F I C A T E I certify that the above notice of meeting was posted on the bulletin board at the City Hall of the City of Denton, Texas, on the -,day of 1995 at o'clock (a.m.) (P.m.) CITY SECRETARY NOTE: THE CITY OF DENTON CITY COUNCIL CHAMBERS IS ACCESSIBLE IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT. THE CITY WILL PROVIDE SIGN LANGUAGE INTERPRETERS FOR THE HEARING IMPAIRED IF REQUESTED AT LEAST 48 HOURS IN ADVANCE OF THE SCHEDULED MEETING. PLEASE CALL THE CITY SECRETARY'S OFFICE AT 566-8309 OR USE TELECOMMUNICATIONS DEVICES FOR THE DEAF (TDD) BY CALLING 1-900-RELAY-TX SO THAT A SIGN LANGUAGE INTERPRETER CAN BE SCHEDULED THROUGH THE CITY SECRETARY'S OFFICE. j 1 ACC002C7 l I. . „ ) • r;0 l DENTON oaooa~ oo°Qo p D°°~oo do°~ o °o U C7 p C:3 CZ2 4 40 OOOQ o NF c ~p0 °QOa~~~oo~°° CITY COUNCIL 0 0 r • try ti uT. E tgci~~o do ss # j Agenda 11m I O - 2 4 ^qS 0& OFFICE OF THE CITY ATTORNEY MEMORANDUM TO; Honorable Mayor and Members of the City Council i FROM: Wayne Paul Frank, Assistant City Attorney SUBJECT: Paving Liens DATE: October 20, 1995 During the 1960's and a portion of the 1970's, the City paved various streets throughout Denton. In order to finance these paving projects, the adjacent property owners were assessed a portion of the costs of paving the street abutting their property. During the 1960's and 1970's, the City Council declared a necessity for the paving project and set a date for a j)ublic hearing regarding the paving project. At the public hearing, the City Council determined that `i the assessment of costs against the abutting property owners would not exceed the special benefits [lint the abutting property would receive as a result of the paving project. In addition, a paving lien was affixed against the properties for the costs assessed. A large number of paving liens were filed. Some of the paving liens were assessed against properties which were homestead of the time the work was ordered. Although our research has uncovered some mechanic's lic ns contracts which were executed by property owners who claimed their property was a homestead, mechanic's lien contracts have not beeen found for all properties which were claimed as homestead at the time the work tvas ordered. Pursuant to Article 16, Section 50 of the 'texas Constitution, those paving liens assessed agninst property which was claimed as homestead at the time the improvements were ordered, and for which no valid mechanic's lien contract was executed arc void. r It is the property owner's duty to claim the homestead exemption and provide the City with information that the homestead exemption exists, Due to the age of the paving liens and the difficulty individuals would have providing proof' that the homestead exemption was claimed at the lime of the assessment, our department has researched other sources including Denton County lax records to determine whether the paving lien properties were homestead. At this lime, we have been able to cross-reference apprrminnately one-half of' the paving liens, and we O have identified various properties which were homesteads at the time the work was ordered, Releases have Leen prepared for the paving ordinances which were passed prior to 1967 to • release those liens which our research has revealed are void as a result of' the property being claimed as a homestead. We are still in the process of dross-referencing the remaining paving liens. The paving liens assessed alley 1967 against homesteads will be, presented to Council at 0 _ j AprAl No Honorable Mayor and Members of the City Council October 20, 1995 Page 2 a futlae meeting for release. Although the Denton County tax records have allowed us to determine that certain properties were homestead at the time the improvements were ordered, other properties which were homestead at the time the work was ordered may exist. In order to facilitate the release of these void paving liens, our office, with the help of Councilmember 9iles, has developed an affidavit which %vill help provide adequate proof that the property was homestead. The ordinance which is attached authorizes the release of those paving liens where the owner has provided adequate proof that the paving lien was void as a result of the property being claimed as a homestead at the time of the assessment, Some individuals may have paid paving liens which were homesteads at the time of the assessment and may be entitled to a refund. These individuals will need to make a claim and request a refund. These claims would have to be reviewed by the City Attorney's Office to determine whether the claim is valid, and brought back to Council to approve the refund. Such a claim would be subject to a four year statute of limitations. In addition, individuals who were owners of the property at the time of the assessment would not be entitled to a refund. The homestead situation only voids the lien and does not discharge the personal liability of the owner of the property at the time of the assessment. Waync(Paul Frank WPF,sf i w • • • • FA%'PD0CYC0RWAV.REL f 1 ' i . l 1• a ' • • AQIWS No, AWda Item Data i ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS APPROVING THE RELEASE OF VARIOUS PAVING LIENS ASSESSED AGAINST HOMESTEADS BY ORDINANCE NOS, 61-16, 62-13, 64-26, 65-31, AND 66-30; AUTHORIZING THE MAYOR TO uXECUTE SAID RELEASES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Denton, Texas has heretofore, by Ordinance Nos, 61-16, 62-13, 64-26, 65-31 and 66-30, determined the necessity for and ordered the improvement of various streets in the City of Denton, Texas; and WHEREAS, the City of Denton declared the liability of adjacent property owners for a portion of the cost of improving portions of various streets described in said ordinances, and declared the same to be a lien upon the abutting properties; and WHEREAS, the City of Denton has cross-referenced Denton County Tax Records for the appropriate time periods with city paving lien records, and determined that a portion of the liens assessed against abutting properties were assessed against properties which were claimed as homestead at the time the improvements were ordered, and no mechanic's lien contract was executed prior to the commencement of the improvements; and WHEREAS, the City Council of the City of Denton desires to release the liens which were assessed against properties which were claimed as homestead at the t.'me the improvements were ordered and for which no mechanic's lien contract was executed before the commencement of work on the improvements; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I~ That the City Council hereby approves the release of paving liens assessed against homesteads by Ordinance Nos, 61- 16, 62-13, 64-26, 65-31, and 66-30 for which no valid mechanic's lien contract was executed, SECTION 11. That the Mayor is hereby authorized to execute the releases attached hereto and incorporated herein as if set forth at length for those properties which were determined to be assessed against homesteads by cross-referencing County Tax Records. SECTION III, That the Mayor is hereby authorized to execute such other releases as are necessary to release those paving liens assessed by Ordinance Nos. 61-16, 2-13, 64-26, 65- 31, and 66-30 for which adequate proof, as determined by the City Attorney, is i provided that the property was homestead at the time the work was ordered and no valid mechanic's lien contract was executed. Adequate proof that the property was homestead at the time the work I • t- w • AntnAr. b0 was ordered may be provided by the use of an affidavit in a form acceptable to the City Attorney, The adequacy and sufficiency of the affidavit shall be determined by the City Attorney. SECTION IV. That this ordinance shall become effective immediately upon its passage and approval, PASSED AND APPROVED this the . day of _ , 1995. BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY: • • Page 2 • • w w , Aptnda No. Agenda Item RELEASE OF PAVING LIENS oate_____ ASSESSED AGAINST HOMESTEADS BY ORDINANCE NO, 61-16 THE STATE OFTF"XAS § COUNTY OFDFNTON § WHEREAS, the City Council of the City of Denson, 'Texas, has heretofore by Ordinance No. 61-16 duly enacted on July 11, 1961, determined the necessity for Enid ordered the improvement of various streets in the city of Denton, Texas, in the manner and according to the plans and specifications therefore, which plans and specifications have heretofore been approved and adopted by the said City Council; and WIIEREAS, a notice duly executed in the name of the City of Denton, Texas, of the enactment of the said above described ordinance has heretofore on the 29th day of August, 1961, been filed in the Deed Records of Denton County, Texas, in Volume 472, Page 144; and WHEREAS, the City Council of the City of Denton, Texas, by Ordinance No. 61.24, duly enacted on the 10th day of October, 1961, declared the liability of the adjacent property owners for a portion of (he cost of improving portions of various streets described therein and in Ordinance No. 61-16, and declared the same to be a lien upon the abutting properties; and WHEREAS, Ordinance No. 61-24 has heretofore on the 21st day of October, 1966, been filed in the Deed Records of Denton County, 'texas in volume 543 Page 233; and WHE'RE'AS, a portion of the properties abutting the various streets described in Ordinance No. 61-16 and Ordinance No. 61-24 were claimed as homestead at the time the improvements were ordered; and WHEREAS, attached hereto as Exhibil "A" and incorporated herein as if set forth at length is a list of (hose properties which were claimed as homestead, according to Denton County tax records, at the time the improvements were ordered and for which no mechanic's • lien contract was executed; and WHERFAS, pursuant to Article 16 Section 50 of the Texas Constitution, a lien declared upon abutting property is void if the property was claimed as a homestead to the time the improvements were ordered and no mechanic's lien contract was executed by the owner prior to the work being performed; NOW, THEREFORE, • , • The City of Denton, Texas, does hereby and herewith forever release the properties described in Exhibit "A" from any and all special assessment liens and claims arising by virtue of the improvements described in the aforesaid ordinances by the City Council of said City, in the aforesaid notice recorded in Volume 472, P; ge. 144 of the Deed Records of I- Aptnda Na ApWa ittm Denton County, Texus and in Ordinance No. 61.24 recorded in Volum ~0, The personal liability of the owner of the property which is the subject of the assessment at the time the improvements were ordered is expressly reserved by the City of Denton and is not herewith released or discharged, E;XECEJTED this the ` day of October, 1995. CITY OF DENTON, TEXAS BY. BOB CASThBBE:RRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM; HERBERT L. PROUTY, CITY A'ITORNEY BY: y ; 1 • • P\WKXX:SWPAVRGF, , 0 J PAGE 2 : A i i 1sRl{1BI'i "A" ~ PAVING LI YlOD~ Assessed - Ord. 61-16 Qjty flap original current =Trent owner's ZAK Account Referene« Owner Omer l ilinc Address Kkalkel street Lot Block Ausband, C.S. Ausband, Mrs. C.B c/o Mrs. Wm., Overall 02837400000 Anna 9 436 1501 Ft. Worth Dr. Denton, TX 76201 Daniel, A.F. Chi Omega Hs.Corp. 2901 Carmel 15824000000 Fannin 6 351' Denton, TX 76205-8313 Faught, L.A. Biggs, C.W. 211 Fort Worth Dr. 03566600000 s, Elm 7 208 Denton, TX 76201-6837 Harper, Mack Arnold, John T. 2505 Denison 03449400000 Denison 7 443E Denton, TX 76201-9842 Hines, Nancy M. Hines, Nancy M. 1215 Peak 02269500000 Peak 21 347 Denton, TX 76201-7051 Keith, Lula Keith, Lula c/o Shirley Modester 03634400000 Allen 2 241 5301 E. McKinney ,/113 Denton, TX 76208-4642 Mason, Emmet "Bud" Mason, Emmett (Bud) 810 Allen Street 02776000000 Allen 3 241 Denton, TX 76205-6147 Melton, R.B. Melton, Frances C. 816 Linwood 03511200000 Kendolph 10 377D Denton, TX 76201-1173 Melton, R.B. Melton, Frances C. 816 Linwood Denton, TX 76201-1173 Neale, Harold J. Brown, Jimmy Dale 405 W. University 02390500000 Bryan 11 4007 Denton, TX 76201-1680 Reeves, J.D. McFarland, Jannine 1614 Mosswood Way 03446000U00 Bolivar 1 443 Garland, TX 75042-5357 Thorpe, M.E. Chi Omega Hsg.Corp. 2901 Carmel 01382460000 Welch 6 355 Denton, TX 76205-8313 • C:\>1D000S\FORMS%61.16FAV.F" • L w • RELEASE OF PAVING LIENS ASSFSSFD AGAINST HOMESTEADS BY ORDINANCE NO, 62.13 '1'IiG S'I'rl"I'E Oh "1'IXAS § COUNTY Of DFNTON § WIIERLAS, the City Council of the City of Denton, Texas, has heretofore by Ordinance No. 62-13 duly enacted on April 24, 1962, determined the necessity for and ordered the improvement of various streets in the City of Denton, Texas, in the manner and according to the plans and specifications therefore, which plans and specifications have heretofore been approved and adopted by the said City Council; and WHEREAS, a notice duly executed in the name of the City of Denlon, Texas, of Ilse enactment of the said above described ordinance has heretofore on June 18, 1962, been filed in the Deed Records of Denton County, Texas, in Volume 482, Page 359; and WHERLAS, the Cily Council of the City of Denton, Texas, by Ordinance P'o. 62-19, duly enacted on Jul), 10, 1962, declared the liability of the adjacent property owners for a portion of the cost of improving portions of various streets described therein and in Ordinance No. 62.13, and declared the same to be a lien upon the abutting properties; and WHEREAS, a portion of the properties abutting the various streets described in Ordinance No, 62-13 and Ordinance No. 62-19 were claimed as homestead at the time the improvements were ordered; and 1VHFREAS, attached hereto as Exhibit "A" and incorporated herein as if set forth at length is a list or those properties which were claimed as homestead, according to Denton County tax records, at the time the improvements were ordered and for which no mechanic's lien contract was executed; and i WHEREAS, pursuant to Article 16 Section 50 of the Texas Constitution, a lien declared upon abutting property is void if the property was claimed as a homestead at the lime the improvements were ordered and no mechanic's lien contract was executed by the • owner prior to the work being performed; NOW, THERFFORF, The City of Dcnton, Texas, does hereby and herewith forever release the properties described in Exhibit "A" from any and all special assessment liens and claims arising by virtue of the improvements described in the aforesaid ordinances by the City Council of said City, in the aforesaid notice recorded in Volume 482, Page 359 of the Deed Records of e Denton County, 'texas and in Ordinance No. 62.19. • The personal liability of the owner of the property which is the subject of the assessment at the lime the improvements were ordered is expressly reserved by the City of Denton and is not herewith released or discharged. • w • Agenda No Alumi Nm EXECUTED [his die day oCOctober, 1995, oate.____- CITY OF DENTON, TEXAS BY: _ _ BOB CASTLE-BERRY, MAYOR ATTF,ST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM: ffERBFR7' I,. PROUTY, CITY A'17ORNEY BY. s • • PAGE 2 , , . ~ p i' • _ t c.- EXHIBIT "A" PAVING -rx= Property eeeesed n -Ord, 62-13 city 1laD original Current Current Cwnerfs jaz Aoaount 1Rererenccl pimn ownsr Mailing Address 1LM1klt gtreet LqA BloQE Vannoy, Nona Mae University of N.T. c/o Carolyn Wilson 03055500000 Ave. A. 12.1 372 P.O.Hox 13763 Denton, TX 76203-3763 Hall, Orval Hall, Orval 705 Malone 02077100000 Malone 1.2 4016 Denton, TX 76201-2742 Enoch, James Reeves. Thomas 1628 Egan 02396300000 Egan 21 4007 Denton, TX 76201-2737 0 s B J:\11n0rS\r 0RMS\&2.13PAV. rRM hkt 4 J( 1t ~ t r rr 1 . Y~ 't~ i l, tirt dd • i+ ry~~ ~fi ~rrrrr~Y1.111r • a • r Agenda No Agenda Ilem RFLEASF OF PAVING LIENS Dale_- ASSE; IED AGAINST HOMESTEADS BY ORDINANCE NO, 64.26 THE S'TATF OF "TEXAS § COUNTY OF DF,NTON § WHFRE;AS, the City Council of the City of Denton, "Texas, has heretofore by Ordinance No. 64.26 duly enacted on May 26, 1964, determined the necessity for and ordered the improvement of various streets in the City of Denton, Texas, in the manner and according to the plans and specifications therefore, which plans and specifications have heretofore been approved and adopted by the said City Council; and WIIE3RFAS, a notice duly executed in the name of the City of Denton, Texas, of the enactment of the said above described ordinance has heretofore on dune 9, 1964, been filed in the Decd Records of Denton County, Texas, in Volume 509, Page 382; and WHF,REAS, a portion of the properties abutting the various streets described in Ordinance No. 64.26 were claimed as homestead at the time the improvements were ordered; and WHE3RF.AS, attached hereto as Fxhibit "A." and incorporated herein as if set forth at length is a list of those properties which were claimed as homestead, according to Denton County tax records, at the, time the improvements were ordered and for which no mechanic's lien contract was executed; and WHEiRE'AS, pursuant to Article 16 Section 50 of the Texas Constitution, a lien declared upon abutting property is void if the property was claimed as a homestead at the time the improvements were ordered and no mechanic's lien contract was executed by the owner prior to the work being performed; NOW, THERLFORE, i The City of Denton, Texas, does hereby and herewith forever release the properties described in Exhibit "A" from any and all special assessment liens and claims arising by virtue of the improvements described in the aforesaid ordinance by the City Council of said • City, in the aforesaid notice recorded in Volume 509, Page 382 of the Deed Records of Denton County, "Texas, The personal liability of the owner of the property which is the subject of the assessment at the time the improvements were ordered is expressly reserved by the City of Denton and is not herewith released or discharged. 06 • • TiXECU'fF;D this the day of October, 1995, I • • Apende Ilo. ~ F t endi c!^m CITY OF DHNTON, '6AS7- BY: BOB CASTLFBERRY, MAYOR ATTEST: IHNNTFHR WALTERS, CI'T'Y SECRETARY BY: APPROVED AS TO LEGAL FORM: HERBERT L. PROUTY, CITY ATTORNEY BY:.~ 7-~~ya~ star 'L i i • bWPDOCSK'64-MA 7. ' a PAGE l ' • • • . Z ntfv.ueSVls.~rl Ni oM,3.'t ta53'•My !.l y~i~. n.r'e+ EXHIBIT "A" PAVING LIUB Property Assessed - ord. s4-2i Citr fun o~~viaal Current =rent owner# 'fax Aaaount Refereaoe Oster Ovnmx Nailing Address x9ohI street j&k Black Grahl, Leon Grahl, Leon 729 N. Ruddell 02452800000 Ruddell 1 170 Denton, TX 76201 Kinney, Moxie Kinney, Moxie 1700 Morse St 02754700000 E. Mill 1-2 238 Denton, TX 76205.7904 Melton, R.B. Melton, Frances C. 816 Linwood 01511200000 Lindsey 9 377D Denton, TX 76201-1173 Ranson, R.R.,Col. Ranson, Jeraldine P.O. Box 1084 03507700000 Cross Timber 4 240 Denton, TX 76202-1084 Smith, George T. Horton, James 101 S. Locust, Ste 700 03358000000 Maple 9 320 Denton, TX 76201-6058 Watson, Jack Watson, Jack 1511 Kendolph 03513100000 Lindsey 26.2 398 Denton, TX 76205-6955 Wheeler, Otto Lee, Otis C. 1613 Wayne St. 03131800000 Wayne 9 178B Denton, TX 76201-4632 Woods, John Wood, John Lee 327 Mill St. 02753100000 E. Mill 5 238 Denton, TX 76205-6106 i 7 JI J I AW"0CS\FORFFSV64.26PAV, FMF • , ..r • 7) Ij 0 CS 0 Aprnda No Agmtla Item Oale_ RELEASE OF PAVING. LIENS ASSESSED AGAINST HOMESTEADS [IV ORDINANCE; NO. 66.30 HIF STATE OF TEXAS § COUNTY OF DEIMON WHERhAS, the. City Council of the City of Denton, Texas, has heretofore by Ordinance No. 66.30 duly enacted on August 23, 1966, determined the necessity for and ordered the improvement of various streets in the City of Denton, Texas, in the manner and according to the plans and specifications therefore, which plans and specifications have heretofore been approved and adopted by the said City Council; and WH13RT;AS, a notice duly executed in Ilse name of the City of Denton, Texas, of the enactment of the said above described ordinance has heretofore on September 1, 1966, been filed in the Deed Records of Denton County, Texas, in Volume 541, Page 490; and WHEREAS, the City Council of the City of Denton, Texas, by Ordinance No. 67.2, duly enacted on January 10, 1967, declared the liability of the adjacent property owners for a portion of the cost of improving portions of various streets described therein and in Ordinance No, 66-30, and declared the same to be a lien upon the abutting properties; and WHEREAS, Ordinance No. 67-2 has heretofore on January 12, 1967, been filed in the Deed Records of Denton County, Texas in Volume 546 Page 31; and WHEREAS, a portion of the properties abutting the various streets described in Ordinance No. 66.30 and Ordinance No. 67-2 were claimed as homestead at the time the improvements were ordered; and WIII:REAS, attached hereto as Exhibit "A" and incorporated herein as if set forth at length is a list of those properties which were claimed as homestead, according to Denton County tax records, at the time the improvements were ordered and for which no mechanic's lien contract was executed; and WHEREAS, pursuant to Article 16 Section 50 of the Texas Constitution, a lien declared upon abutting property is void if the property was claimed as a homestead at the time the improvements were ordered and no mechanic's lien contract was executed by the owner prior to the work being performed; NOW, THEREFORE, The City of Denton, 'T'exas, does hereby and herewith forever release the properties described in Exhibit "A" from any and all special assessment liens and claims arising by virtue of the improvements described in the aforesaid ordinances by the City Council of said City, in the aforesaid notice recorded in Volume 541, Page 490 of the Deed Records of Denton County, "Texas and in Ordinance No, 67.2 recorded in Volume 546, Page 31, o 0 1 +c+ • Agenda No. Apmda Item - The personal liability of the owner of the property which is If e W assessment at the time the improvements were ordered is expressly re y e tty o Denton and is not herewith released or discharged. EXECUTED this the day of October, 1995. CITY OF DENTON, TEXAS BY: BOB CASTLEBERRY, MAYOR ATTEST: JENNIFER WALTERS, CITY SECRETARY BY: APPROVED AS TO LEGAL FORM; HERBERT L. PROUI'Y, CITY ATTORNEY BY:~~ i r liWPnOC:SU:'b6.30. RFt PAGE 2 a • o ~v / Sj vlk [ r lr~ti~ssa r'81 • • • EXHIBIT "A" `3. MING LISA Rroverty ho assed - Ord. 66-30 • city xac Original Current Current Onner's Ta: Account $eferenoe on *r ► eE gaiii 9-Aggrost NUMber 0trett LgLt Block Cooper, Odell & Woods, Fanny 1122 E. Oak 02970100000 Solomon Hill 5 159 Johnny Denton, TX 76205-4430 Crenshaw, Harriet Daniels, Charles 2505 W. Hickory 02723800000 W. Hickory 9 3026 Denton, TX 76201. Crenshaw, Harriet Daniels, Charles 2505 W. Hickory 02723800000 W. Hickory 8 3026 ; Denton, TX 76201 Fox, Albert & FOX, Albert 112 S. Crawford 03015900000 Cisco 7.1 272 S Minnie Denton, TX 76205-6216 Fox, Albert & Fox, Albert 112 S. Crawford 02944600000 Cisco 1.1 272 Minnie Denton, TX 76205-6216 Herd, Royce E. Herd, Royce, E. 1009 E. Oak St, 02976200000 E. Oak 12 161 Denton, TX 76205-4427 Johnson, Elizater Johnson, Elizater 924 Hill St. 02774400000 Hill 14 235 Denton, TX 76205-5273 Hunter, Wallace M. Johnson, Pinky 1109 E. Hickory 02968400000 E. Hickory 12 159 Denton, TX 76205-4421 ' Jones, Jim Jones, Charlie 914 Cross Timber St. 02775000000 Ruth 13 231. Denton, TX 76205-7214 Jones, Jim Jones, Charlie 914 Cross Timber St. 02765700000 Ruth 14 231 Denton, TX 76205-7214 Kimble, W.L Kimble, Betty J. 809 Lakey 03289300000 Lakey 20.1 269 Denton, TX 76205-6226 • Lambert, L.T. Fitch, 2elinda A. 813 Lakey 03289100000 Lakey 20 269 Denton, TX 76205-6226 Mims, Henry & Franklin, Robert & 1120 Duncan St. 02772400000 Ruth 13 238 Laura Nettie Denton, TX 76201-7216 Mims, Henry & Franklin, Robert & 1120 Duncan St. 02772000000 Ruth 14 g3 Laura Nettie Denton, TX 76201-7216 j Moore, Will Moore, Will 2556 Club Manor St. 02942200000 Carwford 67 • Dallas, TX 75237-2704 ; Wilkerson, Frankis Wilkerson, Fannie P.O.Sox 183 02969100000 E. Hickory 14 51 Denton, TX 76202-0183 Williams, Robert Williams, Robert L. P.O. Box 183 02978000000 E. Oak St. 4 5 Denton, TX 76202-1083 Williams, Robert Williams, Robert L. P.O. Box 183 02978200000 E. Oak St. 3 5 Denton, TX 76202-1083 J:\NPDK5\FORMS\66-30Mv.FRM ti;: Aoft i Na CITY OF DENTON, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 76201 TELEPHONE (817) 5888307 ofte of the City Manager i MEMORANDUM TO; Veronica S. Rolen, Deputy City Secretary FROM: Lloyd V. Harrell, City Manager DATEi October 19, 1995 SUBJECT; Special Called Session of the City Council I hereby call a special meeting of the City of Denton City Council for October 24, 1995, at 6:00 p.m. in the City Council Chambera, 215 E, M Kinney, Denton, Texas. L1 d . Harrell City Manager { A^C002CS • .d y "Dedicated to Qaauty svvke" • • it - ,r _1, , 4t~,r 11r1i iJ;4};}tii~`,5,~'Rr}iJ'ar.~Ily~t{ 71 1-r 0 0 DENTON poQOaaoaopoop elA0 b~ xp~ O ~ ,rJa P O Q Q 000 r o ~ ~OOO oOOQ N , ~ apo i • CITY COUNCIL • • Agenda Bo.Sy..= p3i; - Agenda Item Date CITY of DENrON, TEXAS MUNICIPAL BUILDING 215 E. McKINNEY• DENTON, TEXAS 76201 (817),566.8200 s DfW METRO 434.2529 CITY COUNCIL FORMAT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager DATE: October 6, 1995 SUBJECT: Approval of Ordinance to Enter Interlocal Agreement with Texas Department of Transportation for Design and Construction of the Denton Branch Rail Trail RECOMMEND TA IONS: staff recommends adoption of an ordinance authorizing the City Manager to execute an Interlocal Agreement with thi Texas Department of Transportation for t'he design and cons ruction of the Denton Branch Rail Trail project. SUM1WY: On June 29, 1993, Council authorized the city Manager to purchase approximately eight miles of the MKT railroad right-of-way leading southeast from downtown Denton to Lake Dallas (Attachment 1). The purpose of the right-of-way is to preserve a valuable transportation corridor and convert the railroad right-of-way into a hike/bike trail (Ordinance 91-117) On August 31, 1993 (Attachment 2), Council authorized the submission of the eight mile rail right-of--way to be considered for development funding under the Intermodal surface Transportation Efficiency i.ct of 1991 (ISTEA) (Resolution R93-050). On April 28, 1994, the Texas Transportation Commission selected the Denton Branch Rail Trail project for funding. The City must enter into the Interlocal Agreement contract to proceed with the project. BACKGROUND: The ISTEA. of 1991 contains a provision for enhancements to transportation projects beyond conventional highway construction. Bicycle and hiking trails and restoration of historic transportation 0-ructures such as railroad stations are eligible on an 80% federal, 20% local match funding program. The S City submitted an application to fund development of the eight I14 miles of rail right-of-way into a bicycle and walking trail, along with moving and restoring the Union Pacific Freight nepot to a new location on the trail. The project's total cost ie; $435,000 of which $87,000 is the city's share ($14,900 for design, $72,100 for construction). Bidding of the TXDOT project is projected for July 1996 with completion January 1997. I~ "Dedfrated ra Qw1h)- Smire" 1 , r i _ f Interlocal Agreement TXDOT Agenda No. October 6, 1995 Page 2 penUa 4ern - - pROGRPMS DEPARTMENTS OR GROUPS AFFECTED: Currently, the Parks and Recreation Department is maintaining the acquired railroad right- of-way at a Class C level (once/month). After development, selected areas for trail access will be reclassified to Class H (once/10 days). The Water Department maintains water transmission lines in the right-of- way. No impact is expected on their operations. FISCAL IMPACT: The 20% local share of $87,000 for the project is to come from interest money on 1966 Parks and Recreation CIP Bonds, per recommendation by the 1991 Committee. Maintenance and operation funding is currently available in the Parks division - budget at Class C level, Completion of the project is projected for January 1997. 4espectf ly Submitted: U ( Lloyd V. Harrell, City anager 4 Prepared by: Ed Hodn' y, Dire or Parks and Rec ation Approv Bett McKean, Exea t ve A rector Municipal se vices/Economic Development AJJOOHC7 • 0 , B:\NPDDCS\URD\RAIL.TRL Ag" Ne. AQMdO 1hm Date...-_. ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF DENTON AND THE TEXAS DEPARTMENT OF TRANSPORTATION FOR THE DESIGN AND CONSTRUCTION OF THE DENTON BRANCH RAIL/TRAIL PROJECT; AUTHORIZING THE EXPENDITURE OF FUNDS THEREFORI AND PROVIDING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS, SECTION 1 That the Mayor is hereby authorized to execute an interl.ocal agreement between the City of Denton and the Texas Department of Transportation for the design and construction of the Denton Branch Rail/Trail Project, a copy of which is attached hereto and incorporated by reference herein. B LION Ii. That the expenditure of funds as provided in the attached interlocal agreement is hereby authorized. S~FQT.ION 111, That this ordinance shall become effective / immediately upon its passage and approval. \ PASSED AND APPROVED this the day of 1995. j i i BOB CASTLEBERRY, MAYOR ATTEST; JENNIFER WALTERS, CITY SECRETARY • BY; APPROVED AS TO LEGAL, FORM; MICHAEL A. BUCEK, ACTING CITY ATTORNEY BY: e G~ • AWde No. Apende Item - - STATE OF TEXAS * p>~ s t i COUNTY OF TRAVIS AGREEMENT Surface Transportation Program Transportation Enhancements THIS AGREEMENT, is made by and between the State of 1 ozas, acting by and through the Texas Department of Transportation, hereinafttr c.-fled the "State" and the City of Denton, acting by and through the Denton City Council, hereinafter called the "City". WITNESSETH WHEREAS, the Intermodal Surface Transportation Efficiency Act of 1991, ("ISTEA") codified under Title 23 U.S.C. Section 101 et seq., establishes the National Intermodal Transportation System that is economically efficient and environmentally sound, provides the foundation for the nation to compete in the global economy, and will move people and goods in an energy efficient manner, and • WHEREAS, Title 23 U,S.C. Section 104 establishes a Statewide Transportation Enhancement Program "STEP" to enhance the intermodal transportation systems and facilities to be implemented by the States' Transportation Agencies; and • WHEREAS, Title 23 U.S.C. Section 134 establishes that Metropolitan Planning Organizations ("MPO's") and the States' Transportation Agencies develop transportation • • Page l of 13 ca • =illm~- plans and programs for u rbanized areas of the Stale; and WHEREAS. the State and the City desire the improvements of Denton Branch Raivrmil, as shown in the attached "Exhibit A", hereinafter identified as the "Project"; and WHEREAS, Title 23 U.S.C. Section 120 establishes that the Federal share of funding for STEP will not exceed eighty percent (80%) of the cost of the Project; and WHEREAS, the rules and procedures for the selection and administration of the Statewide Transportation Enhancement Program is established in 43TAC, Chapter 11,200; and WHEREAS, the City has offered to participate in the development and construction of the Project by providing the non-federal funding share, preparing or causing to have prepared the preliminary engineering and design plans, acquiring the necessary right-of-way, providing relocation assistance, preparing right-of-way description and value determinations, accomplishing the adjustment of utilities, condemning property, providing certifications, providing environmental mitigation and providing other necessary items as required by the State; and WHEREAS, on the 3Ist day of August, 1993, the Denton City Council passed a Resolution No, R93-050, attached hereto and identified as "Exhibit B", authorizing the Citys participation in the development of the Project; and WHEREAS, the State will secure the Federal cost share, prepare or cause to have prepared the preliminary engineering and design plans, review the engineering and right-of-way related items, let die construction contract, provide the construction inspection, and provide other items as required; and WHEREAS, on the 28th day of April, 1994, the Texas Transportation Commission passed i • Minute Order 103709, attached hereto and identified as "Exhibit C", authorizing the Project through the State Transportation Improvement Program; Page 2 of l3 • 0 , a • Rw r Foenda o. em d AGREEMENT ~ NOW, THEREFOR E, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, it is agreed as follows; 1. CONTRACT PERIOD This agreement becomes effective upon final execution by the State and shall terminate upon completion of the Project or unless terminated or modified as hereinafter provided. 2. SCOPE OF PROJECT A. The State and the City agree that the scope of the Project shall be limited to the scope authorized by the Texas Transportation Commission. B. The City will continue to provide maintenance for all the facilities within the limits of the Project until the State's award of the construction contract. 3. ACQUISITION OF RIGHT-OF-WAY A- The Cily shall assume all costs and perform necessary requirements to provide title in the name of the City to the desired right-of-way required for the construction of the Project, which title shall be acceptable to the Stata. The City shall provide all right-of-way free and clear of all improvements and/or encroachments. The City will comply with and assume the costs for compliance with all the requirements of Title 11 and Title ID of the Unifurm Relocation Assistance and Real Property Acquisition Policies Act of 1970, Title 42 U.S.C.A, Section 4601, et seq., including those provisions relating to incidental expenses incurred by the property owners in conveying the right-of-way to the City, and benefits j • applicable to the relocation of any displaced person as defined in 49 CFR Part 24.2(g). Documentation to support such compliance must be maintained and must be made available to the State and its representatives for review and inspection. The City shall • secure and provide easements over any other land in addition to normal right-of-way as may • be indicated on the approved right-of-way map. The City will be responsible Page 3 of 13 • • r A enda ND . Agenda Ikm FUIL for any additional right-of-way required for the completion of the P B. In the event the right-of-way is donated to the City after the date of State's authorization, the City will provide, all documentation to the State regarding the value of the acquired property, The State will review the City's appraisal of the donated property to determine the fair market value. The fair market value of donated right-of-way will be credited towards the City's financial share towards the cost of the project. The City shall comply with the property donation requirements established in Title 23 U.S,C, Section 323, C, The State will not reimburse the City any funds in the event the right-of-way wRS purchased before execution of this agreement, 4. RIGHT-0F-WAY DESCRIPTION The City shall prepare right-of--way maps, property descriptions and other data as needed to properly describe the right-of-way which the City is to acquire for the project, The right- of-way maps and property descriptions shall be submitted to the State for approval prior to the City acquiring the necessary right-of-way. Tracings of the maps shall be retained by the City for its permanent records, 5, UTILITY ADJUSTMENTS/RELOCATIONS If the required right-of-way encroaches upon existing utilities and the proposed highway construction requires the adjustment, removal or relocation of such utility facilities, the City and its consultant will establish the necessary utility work and notify the appropriate utility company to scheuule their adjustments, The City shall be responsible for the adjustment, removal or relocation of such utility facilities, and such adjustment, removal or relocation shall be in ac=cordance with applicable State law, regulations, policies and Procedures. In the event additional utilities are required to be adjusted, removed or ♦ relocated during the construction of the Project, the City will be responsible for all costs associated with the additional utility work. Page 4 of 13 ♦ O i • Agenda No. Agenda Item 6.DETF.R_MINATION OF RIGHT-OF-WAY VALUES Date The City agrees to make a determination of property values for each right-of--way parcel by methods acceptable to the State and to submit to the State's District Office a tabulation of the values so determined, signed by Jie appropriate City representative. Such tabulations shall list the parcel numbers, ownership, acreage and recommended compensation. Compensation shall be shown in the component parts of land taken, itemization of improvements taken, damages (if any) and the amounts by which the total compensation will be reduced if the owner retains improvements. This tabulation shall be accompanied by an explanation to support the determined values, together with a copy of information or reports used in arriving at al! determined values. Expenses incurred by the City in performing this work may be eligible for reimbursement after the City has received written authorization by the State to proceed with determination of right-of-way values. The State will review the data submitted and may base its reimbursement for parcel acquisitions on the values which are determined by this review. 7. CONDEMNATION Condemnation proceedings will be initiated at a time selected by the City and will be the City's responsibi ity at its own expense as hereinafter indicated. The City will concurrently file condemnation proceedings and a notice of lis pendens for each case in the name of the City, and in each case so filed the judgement of the court will decree title to the property condemned to the City, 8. COURT COSTS. CUM OF SF Ai .O MISSION RS' HEARINQ Court casts of Special Commissioners' hearings assessed against the City in condemnation • proceedings and fees incident thereto will be paid by the City. Such costs and fees incurred after written authorization by the State to proceed with condemnation will be eligible for reimbursement at an amount not to exceed 80 percent (80%) of the • actual cost under the established eimbursement procedure provided such costs and fees , a are eligible for payment. • r Page S of 13 l i t) ; elr q Agenda No, Agenda [Am 3 Aate: 9, RP. MRI]R,gF.MP.TV.T FOR RIGHT-OF-WAY COSTS Reimbursement will be made to the City for right-of-way purchased in aG amount not to exceed 80 percent (80%) of the cost of the right-of-way purchased in accordance with the terms and provisions of this agreement Reimbursement will be in the amount not to exceed 80 percent (80%) of the State's predetermined value of each parcel, or the net cost thereof, whichever is the lesser amount. in addition, reimbursoment will be made to the City for necessary payments to appraisers, expenses incurred in order to assure good title to property acquired and cosh associated with the relocation of displaced persons and personal property as well as incidental expenses. Reimbursement shat l not exceed 80 percent (60%) of such doetmrente d costs. If condemnation is necessary and title is taken as set forth herein under the section entitled "condemnation", the participation by the State shall be based on the final judgement, conditioned upon the State having been notified in writing prior to the filing of such suit and upon prompt notice being given as to all action taken therein, 10, ('FRTIFICATION The City shall provide to the State forty-five days prior to the construction contract let date, a certification that all right-of-way has been acquired, all environmental problems have been remediated, and all conflicting utilities have been adjusted to clear the proposed construction, 11. EMMONMi?.NTA[ M111IGATION A, The City will be responsible for the mitigation and remediation of any environmental problems associated with the development and construction of the Project, The City shall provide to the State written certification from the appropriate regulatory agency(s) that the environmental problems have been remedied, The State will not let the construction contracts until all environmental problems have been remediate d by the City. F3, All costs associated with the remediation of the environmental problems shall be the 1 responsibility of the City and/or the property owners, These costs will not be reimbursed or credited towards the City's financial share of the Project Page 6 of 13 • • AoRnV (10 Agenda lleIll - r' 12. ARCHITECTURAUENGINEERING SERVICES en4 A. The State will be responsible for the furnishing of the architectural/engineering services necessary for the development of the Project. Development of the Project may include environmental assessment and holding of a public meeting and/or public hearing. The State will be responsible for providing these required services. The State must comply with applicable Federal rules and procedures in the selection of its consultant, B. The architectural contract documents shall be developed by the City or its consultant in accordance with the U.S. Department of.'the Intmor's "Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings" and in consultation with the State Historic Preservation Officer. The engineering plans shall be developed by the City and or its consultant in accordance with the State's "Standard Specifications for Construction of Highways, Streets and Bridges" and the AASHTO "Guide for the Development of Bicycle Facilities", 13. PROJECT FUNDING A. The estimutad cost of the Project is 5435,000.00, B. The State will be responsible to secure the federal share of the funding required for the development and construction of the Project, an amount not to exceed 348,000.00. or 80 percent (80%) of the total cost to complete the Project, whichever costs less. The The City will be responsible for the non-federal participation costs associated with the Project, C. Upon execution of this agreement, the City will remit a check or warrant made payable to the 'Texas Department of Transportation" in the amount of $14,900.00. This amount is based on 20 percent (20%) of the estimated architecturai/enginoering costs and State • administrative cost. The funds will be utilized by the State to review the a rchitectural/enginee,ing documentation and other incidental costs. D. Sixty (60) days prior to the date set for receipt of the construction bids, the state will notify the City that its financial share for the construction for the Project is required. The City shall remit a check or warrant in the amount established by the State within thirty (30) Page 7 of 13 • A" MC Ageeda Item Date days from receipt of the State's written notifications to the address provided herein, E, In the event the State determines that additional funding is required by the City at any time during the development of the Project, the State will notify the City in writing of the additional amount. The City will make payment to the State within thirty (30) days from receipt of the State's notification. Upon completion of the Project, the State will perform an audit of the costs and any funds due the City will by promptly returned. 14. CQNSIMUM ON RL'SPONSBILITIES A. The State shall advertise for construction bids, issue bid proposals, receive an tabulate the bids and award a contract for construction of the Project in accordance with existing procedures and applicable laws. Any change orders,suppiemental agreements or additional work orders which may become necessary subsequent to the award of the consmwdon contract shall be the responsibility of the City and subject to the approval of the State. B. Upon Completion of the Project, the State will issue to the City a "Notification of Completion", acknowledging that the Project has been completed. 15. Upon completion of each of the Projects, the City will assume responsibility for maintenance of the completed facility. Should any manufacturer warranties be extended to the State as a result of this Project, the warranties shall be transferred to the City. The State shall not be held responsible for honoring any warranty under this agreement. 1 16. OWNERSHIP OF DOCUMENT Upon completion or termination of this agroement, all documents prepared by the City • shall remain the property of the City. All documents prepared by the State shall remain the property of the State. All data prepared under this agreement shall be made available to the State without restriction oc limitation on their further use. All documents produced, • approved or otherwise created by the City shell be transmitted to the State in the form of Er • photocopy reproduction on a monthly basis. Page 8 of 13 0 • • l AOenda No. Agenda item _ l7. TERUNAMN Dale A. This agreement may be terminated by any of the following conditions, (1) By mutual written agreement and consent of both parties, k z (2) By either parry, upon the failure of the other party to fulfill the obligation as set forth herein. B. The termination of this agreement shall extinguish all rights, duties, obligations and liabilities of the State and City under this agreement, If the potential termination of this agreement is due to the failure of the City to fulfill its contractual obligations as set forth 3 herein, the State will notify the City that possible breach of contract has occurred. The City should make every effort to remedy the breach as outlined by the State within a period mutually agreed upon by both parties, C. Violation or brmh of contract terms shall be grounds for termination of the agreement, and any increase costs arising from the defaulting party, breach of contract or violation of agreement terms shall be paid by the defaulting party, 18, RRNEMER This agreement shall not be considered as specifying the exclusive remedy for any agreement default, but all remedies existing at law and in equity may be availed of by either party to this agreement and shall be cumulative 19. INDEMNIFICATIO To the extent permitted by law, the City shall indemnify and save harmless the State, its officers, employees, agents and contractors from all claims and liabilities due to the activities of the City, its officers, employees, agents and contractors performed under this • agreement and which results from an error, omission or negligent acts of the City, its officers, employees, agents or contractors. Additionally, to the extent permitted by law, the City shall save hurrilm the State, its officers, employees, agents and contractors from any ' • and all expenses, including attomeys fees and court costs which may be incurred by the • • State in litigation or otherwise resisting said claim or liabilities which might he imposed on Page 9of13 • AP* Me - AW* NO the State as the result of such activities by the City, its officers, a t•!<taei aaon+o as contractors. 20. AMENDMENTS Any changes in the time frame, character, agreement provisions or obligations of the parties hereto shall be enacted by written amendment executed by both the City and the State, 21. COWLLANCE WnH LAWS The City shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the or&rs and decrees of any courts or administrative bodies or tribunals in any manna affecting the performance of the agreement, When required, the City shall furnish the State with satisfactory proof of the compliance therewith. 22. LEQAL CQNSTRUCTIQN In case one or more of the provisions contained in this agreement shall for any reason be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unen.forceability shall not affect any other provisions hereof and this agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained heroin, 23, NOTICES All notices to either parry by the other required under this agreement shall be delivered personally or sent by certified or U.S, mail, postage prepaid, addressed to such party at the following respective addresses: State: Texas Department of Transportati.on P.O, Box 3067 • Dallas, Texas 75221.3067 I Att: Brenda Callaway City: City of Denton, Parks & Recreation Dept, • 321 E. McKinney • « Denton, Texas 76201 Page 10 of 13 Att: Mayor Castleberry r 1~Id~Nrr::~""r, L All notices shall be deemed given on the date so delivered or so ppAted rn thL nisi , unless otherwise provided herein, Either party hereto may change we a ve a sending written notice of such change to th', other in the manner provided herein. 24. SOLE AGUBMUNI 'This agreement constitutes the sole and only agreement between the parties hereto and supersedes any prior understandings or written or oral agreements respecting the within subjoct matter, 25, INiPECTTON Ol+_R"m ANN RECORDS he State will, for purpose of termination of the agreement prior to completion, examine the books and records of the. City for the purpose of checking the amount of the work performed by the City at the time of contract termination. The City shall maintain all books, documents, papers, accounting records and other documentation relating to costs incurred under this agreement and shall make such materials available to the State, Federal Highway Administration (FHWA) or their duly authorized representatives for review and inspection at its office during the contract period and for three (3) years from the date of completion of work defined under this contract or until impending litigedon is resolved. Additionally, the State, FHWA and their duly authorized representatives shall have access to all r&ords of the City which are directly applicable to this agreement for the purpose of making audits, examinations, excerpts and transcriptions. 26, OMB AUDIT REQUIREMENTS The City shall comply with the requirements of the Single Audit Act of 1984, P.L. 98-502, ensuring that the single audit report includes the coverage stipulated in paragraphs 6, 8 and 9 of OMB Circular No, A-128. 27. PROCUREMENT AND PROPERTY ANA ENENT STANDARDS Vie City shall adhere to the procurement standards established in Title 49 CFR Part 18,32 and the property management standards established in Title 49 CFR Part 18.36. 28, CIVIL RIGHTS COMPLIAN-CE Page 1 I of 13 • Apendi No. Apinda Item The City shall comply with the regulations of the Department of T relate to nondiscrimination (49 CFR 21 and 23 CFR710.405 (B) also Executive Order 11246 titled "Equal Employment Opportunity", as amended by Executive Order 11375 and as supplemented in the Department of Labor regulations (41 CFR 60). 29. DISADVANTAGED B tS SS ENTEgplUsE pLW AR m RE(}t 1IgEMEh TS The City shall comply with the "Disadvantaged Business Enterprise Program Requirements" established in 48 CFR Part 23, Subpart D. 30. DE13A_BMF?NT CERTIFICATIONS The City is probibited from malting any award at any tier to any party which is debarred or suspended or otherwise excluded from or inellgibie for participation in federal assistance program under Executive Order 12549, Debarment and Suspension. The City shall require any party to a subcontract or purchase order awarded under this contract as specified in Title 49 of the Code of Federal Regulation, Part 29 (Debarment and Suspension) to certify its eligibility to receive federal funds and, when requested by the State, to finish a copy of the certification. i Page 12 of 13 'k 'L ♦ • ca e` AW del !bm IN TESTIMONY HEREOF,thc parties hereto have caused these pr duplicate counterparts. TheCigt_ofJIaWz Texas By Ype ame It e ate Atteat; aunty Commissioner THE STATE OF TEXAS Exearted for the Execaitive Director and approved 1-Y the Texas Transportation Commission under the authority of Minute Order No, I (10002 and Administrative Circular 26.93, fc r the purpose and effect of activating and carrying out the orders, established policies or work program heretofore approved by the Texas Transportation Commission, By, I~GQ11tV EXCC11tIV D rnrtnr of TIB~h r).,aatinn Robert 091ULLE. Date • a r • Page 13 of 13 i y ~ ` ,ilk N,'1 h ~ PHO'T'OCOPY ` r r 'G o.a} IN tZp K+TO l " ! y' 1. y C 1 EIR S, ",Lt sil Ste' ( 1' f .IA,VP r F MIL I I}. t 1 l ll- ~ ~ b r ' O"ph ~ I 1 • ! j 10 I , - T 1 I , (Q OWN. / G_1 a~lyli 6J4, 0 ' 1 ' l} I ~ III 1 ` \ I \ / I) ~~1,~,ry~5( n 1I~ ATTA( MENUS PROJEC ' C* TION INFORM ION . ti Q PHOTOCOPY C~ 1 - ~ ~~rewla r fe i t . . , .1...-...,,.~..,,.-~ o _ 4 r•r. U Tolek -J e flJ1 ME CENTER 93 us I sue' _ - ~ ,p I Q U\l • I I ;o. • ,,..r.~ ` ` 4+'''`.'.-_ ° ~ f - 0 n'1..1x•1 rr L.1 I) 1 ♦ b . ` t k e~ gip.. °lll , t-. J V }r 1 - TIA , .5 TO L* 1 O IN G } ',i, ATTA0ME115 OFiO, C7'LCICATION IN QRQATfQN I- cr. • PHOTOCOPY N \ $ ~'N V1 leo o - r '•~l Orq "..I r ;.i. TRAIL ENp _ ER r IV/STREET ACCES E DALLAS, J r ' 1fe ,,I ' t PAkk, OW DROVE } n • I PARK +~r 1, Trlt' m1_ t •;'t RtSIDEN,11Ak; ~ ~5 In + [~1nJ C ' ' k ey Fflkk i11f' .A , ' i_ •t .`I,~ I }lyy, 1.1`. ~ I,` I {t' .V 1 t ~ i . ~ 1511 .H ~ Qj N.. orry 00r~ cy~ M~~4 • i'1 1, f Ir fl ,J' ) 4 i o~Ie1' ~ / j 1 CREEK ARM 1 ` a N' 1L ~I I • ~ i „ice ^ p . r ` 121, r i~7~1 Y. 1 'C/ !ti '~r, f 71 - \ rdJ b...~ I), , l s as punt III--0.I Intl ~11Lr,+ r / 11 ~ +'+q~., nears.. .A~ .cJ -f •(rl ++~~U ATTACHMENT 5 PROJECT LOL'^ *k'WFo ~#_,AI • • ATTACH W40W A21nde 111M Dace 4D - C#TV of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566.8200 MEMORANDW DATEI June 10, 1993 TO: Mayor and City Council FROM: Lloyd V. Harrell, City Manager SUBJECTt PURCHASE OF MISSOURI PACIFIC RIGHT-OF-WAY FOR A RAILS- TO-TRAILS PROJECT RECONKMATION: That City Council receive a briefing on the history of City negotiations with Missouri Pacific Railroad for the purchase of the Missouri Pacific, Denton Branch right-of-way and details of the content of the proposed contract. SUMMARY ! The City is in the process of negotiating a sales contract for the acquisition of approximately eight miles of railroad right-of-way under the torus of the National Trail Systems Act. The purchase will allow the City of Denton to rail bank the right-of-way and use it as a pedestrian and bicycle trail during an interim period until such time that rail service can be feasibly reestablished. BACKGROUNDi upon learning that Missouri Pacific intended to abandon the railroad right-of -way, from Lake Dallas to Denton, City staff and the Chamber of Commerce Transportation Committee obtained a pledge from Missouri Pacific to negotiate the preservation of the railroad e corridor. The negotiations have been on-going for over three r • years. • w • Agenda No. Apmda +bm Purchase of Missouri Pacific Right-of-Way 00 June 10, 1993 Page 2 on November 19, 19910 Council was briefed on the Missouri Pacific lease proposal in Executive session. At that time several concerns were raised, all of which have now been settled in the City's favor. The right-of-way will now be purchased rather than leased. On March 25, 1992, Council approved a resolution authorizing the Mayor to petition the Interstate Commerce Commission for a certificate of interim Trail Use, The negotiating period granted by the Interstate Commerce Commission to finalize a trail use agreement expired on October 24, 1992. The City and Missouri Pacific Railroad petitioned the Interstate Commerce Commission for an extension of the negotiation period and were granted a July 6, 1993 deadline. Issuance of an interim use certificate is predicated on the successful transfer of the property to the City of Denton. If the sale is unsuccessful, the right-of-way will be abandoned and lost to the adjacent yroperty owners. RgoGg MA. nEPAATMENTS OR GROUPS &Uj& EDs Parks and Recreation will have responsibility for maintenance of the right-of-way and development of a trail once funds have been identified, Neighbors Improving the Community Environment (NICE) has expressed support for project because it will relieve southeast Denton of a currently blighted area. The Denton Area Mountain Bike Club has also expressed an interest in assisting with the project. i i xrSC_ILL IMPACT: The negotiated purchase price is $5,000, in addition to an annual j use fee of $1,000, payable in arrears, for the first five years of li the agreement. Maintenance costs are estimated at $13,500 annually for Class Co right-of-way mowing. Total value of the eight miles of right-of-way is estimated at $2,021,000. Revenue will be derived from the operating licenses and agreements pertaining to the use of the right-of-way. The estimated annual revenue is $5,290. This awount will cover some of the associated maintenance expenses. a , 1tigawn item Purchase of Missouri Pacific Right-of-Way pate June 10, 1993 Page 3 Development of the trails project would include spreading and compacting of 5" of chat rock, restoring seven trestles, and signage. Funding for the development would be solicited from the Intermodal Surface Transportation and Efficiency Act and/or the City of Denton Capital Improvement Program. Prepared by: Rich D ugas Director of Parks L Recreation Approved by: 7 I , o d arral City Manager • I i t yl i ( i e Rpeo6a IIlm CITY OF D£NTON oats ~ SUMMARY OF THE RAILS-TO-TRAILS NEGOTIATIONS WITH MISSOURI PACIFIC RAILROAD In December 1989, City staff and members of the Chamber of Commerce Transportation Committee met with Dallas Area Rapid Transit (DART) and Missouri Pacific (MP) officials to discuss the future of the Missouri Pacific, Denton Branch right-of-way. The meet 4ng was prompted by news that DART and MP were negotiating a lung term option on the southern portion of the branch, from Frankford Road in Carrollton, TX to Lake Dallas, TX. In past action, DART acquired the southern-most portion of the rail-line, from Deny Junction in Dallas to Carrollton. The City's interost in the negotiations was the protection of the railroad corridor from the northern end of the DART option (Lake Dallas) to Denton. In August 1990, we met again with DART and MP whereupon we were told that MP would not grant DART an additional option for the rest of the branch. Instead, MP informed us that they would petition the Interstate Commerce Commission (ICC) for abandonment of the line given the lack of any feasible economic use and the deteriorated condition of the track. However, MP agreed to give the City the opportunity to negotiate the acquisition and, or transfer of the right-of-way prior to Rubmitting their petition to the ICC. Since that meeting, we have k+sasl working with Missouri Pacific to develop a method to protect the right-of-way for future use and prevent it from reverting back to the adjacent property owners, if abandonment is granted. The National Trail Systems federal law (Title 16, United States Code Service, 512471 (d) Railroad Right-of-Way) was developed by Congress to encourage railroads that are abandoning right-of-way to transfer it to state and local governments for recreational trail use. The law's intent is the preservation of existing linear right-of-way for potential reactivation as rail transportation corridors. Using this law, the City has requested the donation, transfer, lease, sale, or otherwise, of the railroad right-of-way for interim trail use subject to restoration or reconstruction of the rail-line for railroad purposes. Missouri Pacific resposided by proposing a long-term lease. The City proposed purchasing the property instead of leasing it. The Missouri Pacific-City of Denton, Rail-Line Sales Contract contains the following major provisions: E A c The City will purchase the right-of-way for $5,000, and pay an additional annual use fee of $1,000 for the first five 0 years. Fee payments will be made in arrears on the anniversary date of closing. 0. F O Aoenda No.. AOenda Ilern Summary of Rails-to-Trails Negotiations oale, Date Page 2 o As per the National Trail Systems Act, MP retains the right to reactivate the right-of-way for rail service and can repurchase the line, for a sum not to exceed the total purchase price, plea accumulated usage fees paid by the City to MP up to the date the line is purchased I:y MP. MP will give 90 days prior written notice of its intent. o The right-of-way will extend from milepost 721.53 (Denton, TX) to milepost 729.5 (Coors, TX), a distance of approximately 8 miles. This leaves 5.5 miles between the end of the proposed lease and the DART option. MP uses the line to service the Coors Beer plant and will continue to do so. In the unlikely event that MP determines it should also abandon this track, they will consider entering into an additional rails-to-trails agreement to protect it. o Upon closing, MP will transfer the administration of All operating and license agreements pertaining to the right-of- way to the City of Denton. All revenue collected from the agreements will accrue to the City of Denton, o Upon approval of the abandonment, MP will remove the rail and cross ties, but leave bridges, culverts and ballast for the City to use in their trail. (Engineering conducted a walking inspection of the line and found all bridges to be sound.) 0 As per the rails-to-trails law, the City will assume sole responsibility for development of a public trail and will be y responsible for operating and maintaining the trail. 0 If Missouri Pacific exercises its option to repurchase the right-of-way before ten years have passed, they will reimburse the City for trail development expenses, up to a maximum of g $125,000, o The city will include the right-of-way under its liability 0 self-insurance program and cover any liability that might arise out of the use or the construction of the trail. J REVENU ,,,,FRAM LICENSE AGREf~IT,~ The rail-l'ne currently has several license agreements that permit other parties to use certain portions of the right-of-way, After 0 a cursory review of the Denton Branch files, Missouri ed 4 aere am: pe ~ water=- identif amines nqa ad 2 outdoor advertising leasesAnnual revenue the agreements is a roximatel 5 290 w .ny new cense agreemen s after approval of the lease would be allowed at the city's discretion. • Q • y~ • Oats Summary of Rails-to-Trails Negotiations Date Page 3 AD-VALOREM TAX EXE PTIONS Because the right-of-way will convert to public property, it will be exempt from ad-valorem property taxes. Four jurisdictions other than the City have the rigbt-of-way as part of their ad valorem roll. The Denton Central Appraisal Dietrict provided the following information on the current tax payments to taxing jurisdictionsi j DENTON X.S.D. $3,800 DENTON COUNTY 2,300 LkKE DALLAS SCHOOLS 900 CITY Or DENTON 660 CITY OF CORINTH 30 TOTAL PAYMENTS: 8,160 These jurisdictions will lose this revenue. TTBA1L DEVFLOPMENT The feasibility of developing a public trail has been examined by an in-house task force. The group includes representatives from the Parks and Recreation Department, Engineering, Planning, and the City Manager's Office. After several meetings and a thorough review of the materials, the task force agrees on several issues. The first is that the city should protect the right-of-way for future transit purposes. Since tLa right-of-way is intan~ and in good legal standing, the City should maintain it. If the rail-line is abandoned and the reversionary land allowed to go back to the adjacent property owners, future rail-link opportunities to Denton will be .lost. The cost of reassembling this type of right-of-way (using current average values of adjacent tracts) is $2 million. The second issue is that development costs should be :nought from the federal and state government. Development of pedestrian and bicycle trails has been identified as eligible for federal funding under the Intermodal surface Transportation Efficiency Act of 1991. The city should actively pursue those funds to develop a trail. j Until funding is identified and received, the trail should only incur maintenance expenses. The third is that development costs be kept minimal given the B desired ambience of a nature trail. In past discussions with council, concern was expressed over the potential loss of capital 4 investment if MP exercises its option to repurchase the property. Missouri Pacific has pledged to reimburse the City for development • • Apn+a~ lnm Summary r,f Rails-to-Trails Negotiations Do" Date r~ Page 4 costs, up to a maximum of $125,000 if they repurchase the property prior to tan years from closing. An evaluation of the physical condition of the track revealed the trestles to be in good shape and in need of only minor maintenanoe. Trestles (bridges) would be strengthened, decked, and given railings to make them safe for pedestrians and bioyolists. The trail itself would be developed by adding and compacting additional mat:iriai onto the ballast to produce a smoother, all-weather - surface. As a final point, staff will explore any and all options that may lower the costa of developing and maintaining a public trail. This includes gettilg local bicycle clubs and environmental groups involved in assisting in the development of the trail, as well as litter clean-up and maintenance. • i l I. 1 \ J 1 I Ir[ ~ I F`I [ [ II Ili s I I • ' G • • PHOTOCOPY N N,1 C Z w f:6 I~ - i ~ 'F X54 L, ~ °A 710 •R ~ a e° ~ u ROADS °z r LN J r1 5 u A a Q / Ik~l F• ~ O W 3 10000 1' r/xill~ll~ E ENTON ° !I - , START OF LINE (DENTON) Ownership; Union Pacific Railroad company i Rail line: Missouri pacific, Denton Subdivision (former MKT) Y [o 1 - i o go O ° r SHADY SH L bw W EU' 0 a 2 a 'ryl w 07 A o Z R Py~~' i ~ p r " • o ruI no 0 n 4 U{H d y WIT AI. } 7 ~ l~~wt N{W J N Ap L" c"19 AD Y ~Q j me. ~cF rL 1 3, 11 r no r r 1 IJ ~ °)r • , HICK98Y LAKE ' r 'o ARGYLE kLRO 0s GREW DALLAS ~r + a1 ; y NIL LN 04 ~ ~l. III ND {1 J pPPE ~ a 7 . '(4 sl( ~ + Iu ruun • Aa • ANY ALE 1 Ir 117;j- • I ) TRAY Lu no ` i a z IOHLAND 'q HE o rt o AGE Y1 ` . C ONY a ( 01H tN z a 1 a No i x 0' 44ARTONVILLE No FLOWER 's i MOUND ' a r • • Y1 '1. O ♦ { A N i. h _ a LEWISVILLE t L CARROLL ON I Aa N! N ' No ton' Mao 11~ Aa tw~ J n o" a ~110 YcA ♦iy N '1 l~q}-- - , - A~ WiiTL i $o OiITNLAKE !1 11A1I tic: rnilnnv reNrlrr 4 A k:11MWll1uMV~MAi.u e Awdo No. Aps M tlm 0111,-, ORDINANCE NO. AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF IN EXECUTING THE ATTACHED LINE SALE AGREEMENT WITH MISSOURI PACIFIC RAILROAD COMPANY FOR THE PUR- CHASE of A RAIL CORRIDOR, MORE PARTICULARLY DESCRIBED lii EXHIBIT A TO THE ATTACHED LINE SALE CONTRACT; AUTHORIZING THE CITY MANAGES! TO ACCEPT AT CLOSING THE BILL OF SALE AND QUITCLAIM DEED ATTACHED AS EXHIBIT B TO THE ATTACKED LINE SALE AGREEMENT; AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF THE RAIL CORRIDOR; AND DECLARING AN EFFECTIVE DATE. WHE.)EAB, the City of Denton has been presented with the oppor- tunity to acquire almost eight miles of rail corridor to be aban- doned by Missouri Pacific Railroad Company, for the purpose of maintaining a trail for non-motorized traffic; and WHEREAS, acquisition of this rail corridor will provide citi- zens and tourists of the City of Denton with an uncommon recrea- tional facility, being only the third such rail-to-trail conversion in the State of Texas; NOW THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSt SECTION I. That the City Manager is hereby authorized to'act j on the City's behalf in executing the attached Line Sale Contract with Missouri Pacific Railroad Company for the purchase of a rail corridor, more particularly described in Exhibit A to the attached Line Sale Cuntract. SECTION II. That the City Manager is hereby authorized to accept at closing the bill of sale and quitclaim deed attached as Exhibit B to the attached Line Sale Contract. SECTION 111.- That the expenditure of funds as provided in the contract is hereby authorized. SECTION IV. That this ordinance shall become effective immadi- rtely upon its passage and approval mc~ PASSED AND APPROVED this theQl_ Coy of 11991 e BO CASTLEBERRY, MAYOR A • • AW41 NO. Apr& nan ATTEST: JEnIFER NALTERSj CITY SECRETARY BY t LEGAL FOR?I t AP VED A2,70 DEBRA A. DRAYOVITCHo CITY ATTORNEY Y . PAGE 7 V41, ~°~'l~k:-t; y~~ • ra • _ q ED -6.7 NaIllm CITY OF DENTON CITY COUNCIL MINUTE _ Jule 29, 1993 The Council convened into a special Call Session of the City of Denton City council on Tuenday, June 29, 1993 at 5:15 p.m. in the Civil Defense Room. PRESENT: Mayor Castleberry; Mayor Pro Tem Smith; Council Members Brock, Chew, Cott, Perry, and Miller. ABSENT: None 1. The Council considered adoption of an ordinance authorizing the City Manager to execute a contract with the Missouri Pacific Railroad for the purchase of the Missouri Pacific, Denton Branch, right-of-way. Lloyd Harrell, City Manager, stated that this was the culmination of three years of work. The contract would preserve the eight miles of right-o.`-way which the Council had previously discussed. The importance of this contract involved long range planning for Denton and was not the fact that there would be a trail for recreational use but rather the strategic value to preserve the right-of-way for future rapid transit uses. If the City had not moved to preserve the right-of-way, the corridor would have vanished and it would have been extremely difficult to connect Denton and Dallas with any type of future mass transit. The following ordinance was considered: NO. 93-117 AN ORDINANCE OF THE CITY OF DENTON, TEXAS, AUTHORIZING THE CITY MANAI FR TO ACT ON THE CITY I S BEHALF IN EXECUTING THE ATTACHED r,1.;E SALE AGREEMENT WITH MISSOURI PACIFIC RAILROAD COMPANY FOR THE PURCHASE OF A RAIL CORRIDOR, MORE PARTICULARLY DESCRIBED IN EXHIBIT A TO THE ATTACHED LINE SALE CONTRACT; AUTHORIZING THE CITY MANAGER TO ACCEPT AT CLOSING THE BILL OF SALE AND QUITCLAIM DEED ATTACHED AS EXHIBIT B TO THE ATTACHED LINE SALE AGREEMENT; AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF THE RAIL CORRIDOR; AND DECLARING AN EFFECTIVE DATE. • Perry motioned, Chew seconded to adopt the ordinance. on roll vote, Brock "aye", Cott, "aye", Miller Faye", Smith "aye", Chew "aye", Perry "aye", and Mayor Castleberry "aye". Motion carried unanimously. 2. The Council received a presentation and discussion regarding • the 1993-94 Major Budget Issues Report. • • Lloyd Harrell, City Manager, stated that this was the initial step J in finalizing the budget for fiscal year 1993-94. The City Charter indicated that the City Manager had to submit a proposed budget to if< a • Attachment 2 i - F401 CERTIFICATIGN OF FUNDING COMMITTMENT 1101 RESOLUTION NO,1 A RESOLUTION APPROVING THE SUBMISSION OF TWO PROPOSED PROJECTS TO THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS AND THE TEXAS DEPARTMENT OF TRANSPORTATION AS CANDIDATES FOR STATEWIDE TRANSPOR- TATION ENHANCEMENT PROGRAM FUNDING; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City is vitally interested in enhancing the transportation system within the City and within the north Texas region; and WHEREAS, the Statewide Transportation Enhancement Program announced by the Texas Department of Transportation provides the vehicle for funding transportation enhancements on a 80t local basis in accordance with the Intermodal Surface Transportation Efficiency Act of 1991 (ISTEA), and WHEREAS, After months of review by the City staff, public hearings, and Planning and Zoning Commission recommendations, the City Council wishes to designate these capitol improvements pro- jects which are eligible for transportation enhancement program funding; and WHEREAS, the Denton Rails to Trails project has been endorsed by citizens and staff througn the Trail Planning Program as the most significant regional transportation enhancement project; and WHEREAS, the Rails to Trails project includes restoration of an historic train station; and WHEREAS, the completion of landscaping along US380, which was funded in partnership with the State of Texas, has dramatically enhanced the quality of one of the region's most heavily used thoroughfares, but is incomplete; NOW, THEREFORE, • rHE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES; SF~CTIOILI. That the Denton Rails to Trails project, valued at R,, be submitted to NCTCOG as Denton's number one priority transportation enhancement program. SECTION I1. That the US380 (University Drive) landscaping • project, from M lone Street to Alice Street and IH35 to Mesa Drive, • • valued at $ 1 , be submitted as Denton's number two priority transportation enhancement. program, SECTION- II_j_ That this resolution shall become effective immediately upon its passage and approval. 0_ • ADWO No. 6WIFICATION or FmrNC CMNUTtkm Apenb ttom PASSED AND APPROVED thin tho 310 day of , 19934 BOB CABTLnmY,1tl1YOR ATTEM JENltIFER WALTERS, CITY SECRETARY Byt APP VED TO LEGAL FORM DEBRA A. DRAYOVITCH4, CITY ATTORNEY BYt 1?AGE R 1 :f, k M O C ~ 5 V CITY OF DENTON CITY COUNCIL MINUT SOate August 31, 1997 The council convened into the Work Ses..on at 5:15 p.m, on Tuesday, August 31, 1993. PRESENT: Mayor Castleberry; Mayor Pro Tem Smith; Council Members Brock, Chew, Cott, Perry, and Miller. ABSENT: None "E 1. The Council convened into the Executive Session to discuss the ;i followings f A. Legal Matters Under Sec. 2(e), Art., 6252-17 V.A.T.S. 1. Considered litigation against design architects of Martin Luther King, Jc. Recreation Center. } r B. Real Estate Under Sec. 2(f), Art. 6252-17 V.A.T.S. 1. Considered purchase of land on Foster Road. C. Personnel/Board Appointments Under Sec. 2(g), Art. 6252-17 V.A.T.S. 2. The council received a report and held a discussion regarding the submission of the Denton Rails to Trails project and University Drive landscaping as candidates for Statewide Transportation 5 1 Enhancement funding and gave staff direction. Frank Robbins, Executive Director for Planning and Development, stated that the Texas Department of Transportation had notified the city that enhancement funding had to be submit(:ed by November 6, 1993. The North Central Texas Council of Governments had notified the City that submission to them would be in mid-October. This g program was part of the 1991 ISTEA, which provided for 108 of a federal highway funding to states to be spent for enhancements ~)n Y a 808 federal-20& state or local match basis. Two projects likely to received funding were the Rails to Trails project and the i University Drive landscaping project. The Rails to Trails program ® would cost-,$400,000 which included $50,x66 E3>btsve arn3 r Te sovaC tTie s kraxn station. _ a__ s-taEion pro eat could__bl a separate j rro_ ei from the Rails to Tra a fro act. a University Drive ~N scaping pro ect wouid cost approx ma e y 149,000. The project would include an entranceway at IH35 to Mesa; trees, grass and irrigation in the three medians; grass and irrigation in existing medians - Malone to Alice;, and grass and irrigation in existing medians - Alice to Carroll. Dour miles of the project were in the city limits of Corinth and they had indicated a favorable response j to the proposal. o ~ Q e a V T AyQnQa No; _ AOthda INm- Oate City of Denton City rnuncil minutes August 31, 1993 Page 2 Council Member Brock asked if Corinth would make parks along the trail. Robbins replied yes that they had indicated such, The State widening of University Drive to six lanes was scheduled for the year 2000 - 2001 and was an issue in what the City would do with the medians, Most of the existing medians would not be present after the reconstruction with only very narrow median lanes remaining. The three medians from Malone to Alice would have an area for plantable trees. An alternative would.be to plant those areas now with grass to look like the other medians recently completed. There was a resolution which the Council would consider dt the Regular Session and contained two blanks for the amount of money the council wished to spend for the two projects. Council Member Brock asked what kind of indication the City had that the university Drive landscaping project was what the State would be interested in funding. Robbins replied that the State required a specific kind of project such as landscaping, which was a category qualified for the funding. Council Member Perry asked that if the City was successful in receiving the funding, what amount would the City be responsible to contribute. Robbins replied that the project would be an 80/20 split. Whatever the council decided to do, the City would be responsible for 20% of the project cost. Council Member Perry asked about the Mesa project. Robbins replied that trees would be planted on the outside of the area with pavestone in the middle of the island. Mayor Castleberry stated that in regards to the train station, there was no site selected for the station and there would be operation and maintenance costs with possible vandalism. Council Member Miller felt that the proposal as recommended made sense and that the resolution should reflect those figures. ! mayor Castleberry asked if the train station would have to br moved ! • in 6 months, Robbins stated that it would have to be moved in three years. s 0 q, S Apdnds No. _ Agenda I lem City of Denton City Council Minutes August 31, 1993 Oa1c Page 3 i Mayor Castleberry indicated that he understood that the Railroad would wait only 6 months before destroying the building. Robbins replied that he had no knowledge of that. Council Member Chew felt that the station should be included in the proposal for the best chance of receiving the funding. Mayor Castleberry asked about the time frame for receiving the f funding. Robbins replied that the funds could potentially be received within 6 months as next year's applications would be due in January 1994. 1. The Council considered a report and the adoption of an ordinance amending the City's solicitation ordinance. Catherine Tuck, Administrative Assistant, stated at its last meeting Council had requested an ordinance relating to this issue. options for the Council included passing the ordinance as presented, make amendments to the proposed ordinance or nnk for further discussion. There were two ordinances for Council consideration. One had an insurance requirement while the second did not. The permitting process would be through the Police Department with a 15 day prior notice for the application process. Two solicitation permits per year for three days each per organization would be permitted. The hours of solicitation would be from 7:00 aim. - 7:00 p.m., Monday through Saturday. An individual would need to be 18 or older and the organization would be required to provide solicitors with safety vests to be worn at all times. The application would include a description of the organization and location of its headquarters, the purpose for the solicitation, a description of who or what organization would be receiving the funds, a description of solicitation methods, the dates for solicitation, a disclosure statement for mach conviction of a crime for the app?scant or any agent of the applicant, an affidavit that 75% of the money collected would be used to benefit the stated purpose of the solicitation, proof of tax exempt status, and the execution of a hold harmless and indemnification agreement. The organization would also be required to provic>; proof of insurance with limits of at least $1,000,000 per person, $5,000,000 per occurrence and $100,000 for property damage. The approximate cost to an organization for $1,000,000 instead of $5,000,000 of insurance would be $3,500 for a year coverage or $1,500 for a one 0 day policy. Macy of :he smaller organizations probably would not be able to obtain such coverage, Because there was a penalty clause associated with the proposed ordinance, the City Attorney had advised tier that the ordinance would have to be published in 0 0 DEATON i 3 t 1 r QaoQoaoaaflooQ OQQ 4' ~Gpp CZ3 o 0 q 4 Qd ~ Cj0 0 ~ , ~ ~ QQQO 0 0 a~Q~ooaoo A CITY COUNCIL ~L • • FAPApr& go I PA A t tp I CITY COUNCIL REPORT TO: Mayor and Hembers of the 'l'ily Council FROM: Lloyd V. 11r,rrell, City Manager SUBJECT: Downtown parking management recommendations RECOMMENDATION: TI-w recommendations in the form of an executive summary are submitted through the Downtown Development Advisory Board. A copy of the full is report is available from Jane Jenkins, Main Street Manager. Sign morlifiewian: It is the general recommendation of the DDAI3 that signage in the downtown be kept to a minimum, and that he current two hour silms are adequate. The Board feels a more e.ffectivc way of communication would be through th. individual businesses. However, the DDAB recommends that if parking signage is added, that it he in the form of a positive message identifying long term lots. SUMMARY, A team of graduate students prepared the parking management recommendaticns as part of a Strategic Management class in the Public Administration Department of the University of North 'T'exas. The group utilized the following reseatch techniques: * review of all relevant documentation (city ordinances, parking regulations, previous parking management plans) * windshield survey of available parking spaces in target area (that area hounded by Cedar, Pecan, Austin and Walnut Streets) * public mcetings (generrrd public forum, Main Street Parking Committee, Downtown Dcvclopmcnt Advisory Board) • survey of other cities (Br3an, College S(ation, Tyler, Longview, Waco, Amarillo. Belton, Temple) * "man on the street" surveys (73 cushmer.r. 3-S merchants and employeea) • BACKGROUND: In Januaryof 1995, parking lines for the City of Denton were increased from a base rate of $3,00 to a base rate of $15.00. As a result of citizen and merchant concerns regarding the increase in fines, the City Council requested that the Downtown Development Aa^isory Board ('7DM3) submit recommendations concerning parking management downtown. The DDAB utilized the services of a t~um of graduate students to assist them in gathering data and preparing the recommendations. • • PROGRAMS, DEPARTMENTS, OR CROUPS AFFECTED. Denton Police Department, • Denton Municipal Court, Denton Main Sheet Program, downtown businesses and customers, vty citizen who utilizes public parking anywhere in the city O ^ ` Q A~rM11M AtMM MM FISCAL IMPACTi 1. Reduction in fines: According to Tom Josey, Municipal Court Administrator, a reduction In the amount of the fines would have a fiscal impact of approximately $28,000 annually. 2. Sign modification: Tlie traffic department estimated it would cost $25 per sign, or $2,500, to modify the existing two-hour parking signs to reflect the fine Information. A second alternative would be to add a placard to the bottom of the existing signs. The cost of this alternative is $10 per sign, or $1,000, Respectfully submitted; Prepai~d by - Lloyd V. Harrell City Manager Ja enki Manager Main Street Program Approved; rank H, Robbin41~CP Director, Planning and Development r~ .y`d~, !fig A~ r} fi, Ali! b t., • Aoeo t! k Agenda Item Executive Summary Pate The consulting team from the University of North Texas Public Administration Department has completed an in depth study addressing the following issues: 1. Parking limits on and around the square; and 2. Fines levied for parking violations. All recommendations are based on sound management principles resulting from thorough examination and evaluation of data gathered in interviews, surveys, public forums and relevant documents. In response to the aforementioned issues, the UNT Consulting Team recommends: • The present two-hour (2 hr) parking limit in the downtown area is appropriate and should be maintained. • The currant fifteen dollar ($16) fine be lowered to ten dollars ($10), To further enhance the downtown parking situation, the UNT consulting team recommends the following; A. Establish a Public Improvement District in the downtown area to facilitate parking management, K Create maps and parking brochures for area shop owners, Chamber of Commerce and other agencies; G. Run a series of public service announcements in the local paper which contain the Main Street logo and relevant parking information; D. Adapt signs to reflect motif of downtown area; • E. Clearly designate all public lots within the vicinity of the square; F. Evaluate extenuating circumstances rules and communicate with shop owners about where to go to address these needs. 3 • CITY of DENTON, TEXAS_ MUNICIPAL BUILDING # OENTON, TEXAS 16201 • TELEPHONE (817) 566,8307 Office of the City Manager MEMORANDUM TG, Lloyd V. Harrell, City Manager FROM= Rick Svehla, Deputy City Manager DATBt April 18, 1995 StrBJECTi Additional Information on No Parking Signs on the Square Several meetings ago, Council Member Miller asked about the cost of adding the amount of the fine to the no parking signs on the Square. There are approximately 100 No Parking signs on the Square. If the cost of the ticket ($15) was put on the existing signs, it would cost us approximately $25 per sign Just to re- letter the signs. This does not include the labor of taking them down and putting them back up. A second option would be to add an additional small sign similar to the sign underneath a stop sign which says four-way stop with the $15 cost on it. That would cost us about $10 per sign. This coat would include the labor because we could attach them very easily to the existing sign posts. Our options then are approximately $2,500 plus labor to re-letter all of the existing signs or approximately $1,000 to add an additional sign underneath the existing signs, « if the Council wants us to pursue either one of these options, we are a bit concerned since the possibility exists that we could receive this same request for otSer parts of the city where we either have signs denoting a specific time length such as two hour, four hour, or one hour parking plus numerous no parking zones. We could foresee additional requests for signing in this area and that would be substantial numbers since we have many inure signs in these categories, « °Dediean'd to Quality Sen,lre" • rov o 1 Lloyd V. Harrell April 18, 1995 Page 2 If you or the Council has further questions on any of these issues, we would be happy to try and answer them at your convenience. R c 3~~e a^ Deputy City Manager t RS:bw AMM00662 • . 4 ' ` } n ,'i r 54 l r t. S 4 6YG11 } l Its 4~1 e 0 r DENTON ooa°°° onoaooo oo°° ° ~ ° ~ N°o0 Q n © o d OOp ° N. ~ ti0ppo CITY COUNCIL r Agenda 141. , Agenda Hem nun CITY OF DENTON, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 76201 IELENNONE(817) 586.8307 Of s, of the City Manager CITY COUNCIL REPOnT TOi Mayor and Members of the City Council FROM1 Lloyd V. Harrell, City Manager . DATES October 20, 1995 SUB3'ECTs Use of the City of Denton Flag Pursuant to Council direction, Staff was asked to develop a policy concerning an official City of Denton logo. Accordingly, on April 19, 19940 Council approved Osdinanee No. 94'-074 designating an official logo and prescribing its application regarding materials, equipment, and supplies, The intent in adopting the official logo was to develop a distinct corporate idontity for the City, one that could be used prominently to promote the organization. In adopting the official logo, Council by its action also designated that the official City flag bear the logo and that the flag be flown at all city facilities where possible. Although there was no specific intent to preclude businesses, organizations, or other citizens from flying the flag, Section III of the ordinance specified that use of the logo, and correspondingly the flag, not be misappropriated in any way, As an example, with no standards as to its usage, the logo and the flag could b;, displayed or abridged in such a manner as to be offensive to citizens as well as to the City. Council certainly has the option of amending the ordinance to allow the flag to be flown at area businesses or organizations without written application and approval. However, as with all corporate • symbols that are copyrighted for singular use, Council should be aware that certain uses could be objectionable and create circumstances that will need to be addressed. - Please advise if I can provide additional information. RESPECTFULLY SUBMITTEDt • • 0 Ll V. Harrel City Manager , 'DtEltaud io (Zualiry 5nvlu" a • w C Apendo No.. r-- Agews Item Oats Prepared by: oseph for gal Assistant to the City Manager 'I Attachment: 11 Ordinance No, 94-074 i i I f•{. i.w,< °•~s~ ~1 +t\36 Hf ~V'k~2:'~4t si v rid O t r~Woarlas~LOio.O [Apnla Ilem ORDINANCE NO. i i AN ORDL',WCE OF THE CITY OF DENTON, TZXAS, ADOPTING A CITY LOGO TO BE USED AS THE OFFICIAL LOGO OF THE CITY OF DENTON: PROHIBITING THE USE OF SUCH LOGO BY ANY PERSON, FIRM, CORPORATION, OR ORGANIZATION, OTHER THAN THE CITY OF DENTON WITHOUT WRITTEN APPROVAL OF THE CITY CnUNCILt PROVIDING FOR A PENALTY CLAUSEt AND PROVIDING FOR AN EFFECTIVE DATE. 3 WHEREAS, on April 5, 1994 the City Council approved the currant a official Logo which shall be used on all official City of Denton 3 materials, equipment, and suppliant and t WHEREAS, application shall be made to copyright this Logo as the property of the City of Dentont and WHEREAS, as the official Logo of the City of Denton, the City , Council is of the opinion that the same should not be used by any other person, firm, or organization for any purpose without written approval of the City Councils NOW,'THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINSt SECTION I. That the Logo as set forth in the attached Exhibit "A" is hereby approved and adopted as the official Logo of the City of Denton. This official Logo shall be used on all City of Denton flags from this day forward. All equipment supplies, and materials ordered or purchased after the effective date of this ordinance shall reflect this Logo. q SECTIQI{ II• That the Logo approved by the City Council of the ; City of Denton shall be affixed to the official City Flag and bear the words "Denton, Texas" underneath the Logo to be displayed prominently for all to see. • SECTION iii. That no person, firm, organisation, or corpora- tion other than the City of Denton shall adopt, use, display, in- corporate, or appropriate the official Logo of the City of Denton am any part of any asaterial, equipment, or other matter of such persoo, firm, organisation, or corporation without written ap- plication to and approval of the City Council. SECTION iv. That any person violating any provision of this r ordinance shall, upon conviction, be fined a sum not exceeding Two Hundred Dollars (0200.00). tach day that a provision of this ordinance is violated shall constitute a *operate and distinct offense. M 0 w r Ap Ms No. pM iscrigg 1. That this ordinance stall booms effoctivo fourteen (i{) days frm the date of its passage, and the City secretary to hereby dirsoted to oouse the caption of this ordinanoe to be pub- lished twice in the Denton 1te~rd-Chronicis, the official e1owpaper of the City of Denton, Texas, within ton (10) days of the da of its passage. i )PASSED AND APPROVED this the/jeday of aw'&de~ # 19l~. AV I d CASTIADUMMY0 ATTESTt JE NXM NALTERSr CITY SECRETARY BYi APPROVED AS TO LEGAL FORKS DEBRA A. DRAYOVITCKo CITY ATTORNEY I sYi r ' v 5 i i 1 41 . a s DENTON :e t,. 00000000oo~,oQ 000 0 ~ ~ o00 d ti a a a 00~~ r o N e ADO °aa~aaaoao°° it i rW_ f CITY COUNCIL . • a Aovda lio LI ll ~l r Agenda Item fri ;J4 ---q t gate MEMORANDUM To: Mayor & City Council Members From: Tom Klinck - Director of Human Resources f. Date: October 20, 1995 Subject: Recruitment, Selection & Placement of City Manager it At the request of City Council, I have prepared and included information for Council's consideration concerning the process and timing for the recruitment, selection, i; evaluation, and placement of a new City Manager. z, The major components of the process are: I, Recruitment - this phase involves several important r., decisions that influence the final selection decision and the overall timing of the process. 1. Es;acutiy© Soarch Consultant - Given the significant leadership and management position involved and the importance of the Council's decision for the organization and the City, it is recommended that thc, Council retain a quality executive search consultant to d assist and guide the Council in this process. Mr. Harrell has written the Council concerning several qualified firms and his thoughts about their abilities, (Attachment I). o-• i,• An approach to retain a search firm would be to solicit t proposals from several, direct the Human Resources staff to evaluate and narrow the firms to 2 - 3, and schedule discussion and evaluation sessions with City Council to interview these firms and select the firm the Council is comfortable working with. 4 ; 2. Pos_ttion1 gecrui_tmenli_,_ and C.pmmutli,ty prcfi,l.0 - with the Hurnan Resources Department staff, initially, and the execut^ trch consultant, the City Council should spend considerable time in developing a comprehensive job description, position profile, candidate profile, and recruitment profile to ensure all relevant job, leadership, management, and community (short and long range) issues are identified for success in the final evaluation and selection decision. ' • , 3. UNdAgd Jolt i7Q~el'.iJ~rlGfl Atli. 41124rtut11ty. Aj}nourtcsmen.t (drafts are shown in Attachment II). These documents are used to post the position and develop advertising copy. r O • Apcnda No. o- Agenda Item < Ohio October 20, 1995 Memo to Mayor & City Council - City Manager Co lection Page 2 4, RQ_grgli>i-ment Prgfiie.or Br9ctVr11 - the initial document developed in 02 above could be further refined to ensure all major issues that the City Council, community leaders (if appropriate), and others determine are important for the ideal candidate (see Attachment III for some ideas). This becomes one of the primary criteria for evaluation of candidates later as a "short list" is developed, A recruitment brochure could also be used to market the position and our City to prospective candidates (see Attachment III). 6. Ady_Qrti _1ng in appropriate state and national publications, Below are some suggestions on closing deadlines and approximate costs: a. TM-L Ian -And (~_tty (Texas publication), published once a month, publication deadline is 16th of month prior to month the ad would appear (for example, November 16th is the deadline for December issue), Ads are free, b. ,_Te?s~g_.~itL_M;tnfl@Rtent, As„oc i 3t i on (TCMA) - protkpec_ttq (Texas Publication), published twice a month, publication deadline is 5th & 20th of month, two weeks prior to publication (for example, November 6th is the deadline for December Issue), A fee of $60 runs an ad for two months (4 issues). c, _1in_grnational_.<Y_htargfl@meilt__9.8o~iion (ICMA) (national publication) _ NMA tJ9wg_10tter published twice a month, publication deadline is the first week of the month prior to publication the following month. A good guideline on cost for ad space is $900 for a large ad and $330 for a smaller ad. These fees cover one month (two issues). • d. The executive search consultant may also conduct some personal, targeted recruitment of several well-known, respected, and quality city managers or other candidates depending on the timeframes desired by Council. sample advertising copy is shown in Attachment IV, 0 • ca AW44 ram j: !ctober 20, 1996 Memo to Mayor & City Council - City Manager Selection Pagtt 3 6, Cpmpensation and 6~n~fi~s target salary range, benefits, relocation assistance, etc. A recommended hiring salary range is $95,992 - $109,990 per year. This range was developed based on an updated salary survey (Attachment V) and anticipating a national search. It is recommended that the geieral benefits package currently afforded the City Manager serve as the basis for a new incumbent, However, it is important to keep this item open for consideration as the negotiations with the final candidate develop, II. Selection and Evaluation - While the Council would look to the executive search consultant for guidance, a usual, standard process is outlined below. The position profile, recruitment profile, and community profile developed (see sample in Attachment III) is the key to an effective, ,job-related, and thorough evaluating, of each candidate in this phase. 1. procg~a a. initial, s~g_rejen (paper) for minimum i qualifications of applicants, quality of written presentation, description of qualifications against the profile developed for the Denton position. The objective is to riarrow the candidates to 20 - 30 qualified and quality individuals to proceed to the next screening step*, b. _6gj;_gn ArY sCrQpn - One-on-one, face-to-face interview with the executive search consultant (a professional in candidate evaluation). The consultant would also begin to develop information for the Council's consic'eration from a network and references of individual candidates. This step is designed to evaluate communications skills, relevant experience, technical knowledge, skill, and N abilities, etc. It would be used to narrow the 20 - 30 individuals to around 10 - 16 semi-finalists*. C. Fing1_,ecreen_•-,_a final telephone discussion with the semi -finalists' and other references and a follow-up, one-on-one interview with the semi- finalis'-s. This is designed to determine previous performance, strengths and weaknesses, depth and level of interest in the City of Denton, reputation, etc, The discussions will be with those the semi- finalists have suggested as well as other reference sources that can describe their semi-finalists background, work habits, accomplishments, etc. It is designed to narrow the field to 10 semi- . ' • • t S aoerree ao, ApendaItem Dtte October 20, 1995 Memo to Mayor & City Council - City Manager Selection Page 4 finalists, These 10 semi-finalists would be evaluated by the City Council and 5 - 6 finalists chosen for interviews in Denton, d, Tour .4nd _QrioOA-rtt Qn to tbie Dontgn community. and f_inaiista ipttrYiews with City Council and others the City Council determines appropriate to be involved in providing input to the final selection decision, * Applicants will receive a letter indicating their status at each stage of the selection process, 2, Evaluation, !Zt_i_terias. Again, while the Council would look to the executive search consultant for guidance, some evaluation and selection areas for consideration are outlined below, a, General City Government education, knowledge, and experience - the City Charter provides some minimum requirements (see Attachment VI), b, Leadership and management - education and experience r„ Communication - oral, written, interpersonal, presentation, etc, d. Financial management - especially municipal government budgeting, financing, etc, 9. Problem-solving and Decision-making f, People development and management g. Media relations skills h. Other knowledge, skills, and abilities important to City Council and others (if appropriate) III, Placement - with additional guidance from the executive search consultant, based on the procesR and evaluation • described nbove, a finalist or finalists would be selected and an offer of employment discussions initiated. 1. Final selected candidate P. Salary, benefits, and contract offer and negotiations 3. Employment issues to be included in contract: - Salary and benefits , - Start Date - Relocation assistance (if out of Denton) - City council expectations - Standard nnw employee issues, drug screen, driver's license check, complying with applicable laws, etc, . , 1. Y • • Agende No. Apend# Item Date October 20, 1998 Memo to Mayor & City Council - City Manager Selection Page 6 Attachment VII provides a general schedule and time estimates for the recruitment and selection process. The schedule is an estimate for a recruitment of candidates nationally employing an executive search consultant and using Human Resources Department staff for assistance in working with the consultant and Council on administrative matters. Please let me know if I can provide further Information. Tam xlinck - crosel982.tk 10/9/96 rev; 10/20/96 r ! ! ~ 1 t 1! ~ ~}jt ~ ♦ wwwrarrnw~nw♦'• h.n' ! Y Y1 f ~H r Y i Y I q 4 \ tit l,t r _ c !i ! ~r : ! 'Tj ~ ~ ~ ,h 11 ter! In3Y ~ f ~ tO ~ 1 r Y' It ~l ! z i 7 `t i Y.{.u ~ Yy 1{t~ l~'~yr J'~ 1 21 Agenda No, Agenda Rom Daft ATTACHMENT I • A f f it f~'_ 1 A (r ' + t1 h-`rti fir} ~j'Fr Sf'~ ftp + }1R • w p ARWA No, ~ . Agenda flem~"""'^~ I Date CITY OF DENTON, TEXAS MUNICIPAL BUILDING DENTON, TEXAS 7&?0f TELEPHONE (A17L3ti8 8307 Odke of the City Manager MEMORANDUM TOi Mayor and Members of the City Council FROM Lloyd V. Harrell, City Manager DATE: October 17, 1995 SUBJECT: Executive Search !arms Specializing in City Manager Searches Several of you have asked me to supply you with the names of executive search firms which you may want to utilize in your efforts to recruit and select a new city manager. All of these firms are highly qualified, and I think would do a credible job for the city. Provided the Council is interested in selecting a highly qualified individual for the city manager position, I would urge you to consider retaining one of these firms, or another ited firm, to help you with the process. Almost all cities of (uton's size, who recruit city managers, retain outside assistaneel and in view of our czrrent situation, I think that such a utilization is essential to help ensure a successful selection process, Ralph Anderson & Associates David Eisenlohr Dallas, TX (214) 956-7097 Mr, Eisenlohr represents a firm located nearest to Denton, with his regional office being in Dallas. Although I have not personally been involved in a search activity with Mr. Eisenlohr, he has been very active within Texas, He recently completed the city manager search activities for the City of College Stati,)n, Betty McKean has had a personal search experience with Mr. Eisenlohr and might. • offer some helpful comments and observations, 'Ihdfeated to Quatlty Service" • • Agenda No, Agenda ttem ! 0146 Mayor and Members o£ the city Council October 17, :.995 Page 2 The Parr Group Paul Reaume Lake Bluff, IL (708) 232-0005 Mr. Resume has an excellent nationwide reputation and was the executive search firm utilized by Denton when I was employed as your city manager. He has a very professional mannerism and works extremely well with city councils. He haFa wonderful coi:tacts in the city management profession, and I think could be helpful in encouraging candidates to apply for the Denton position. Jensen, Oldani & Cooper Jerry Oldani Bellevue, WA (206) 451-3938 Mr. Oldani represents another firm which is very active nationally in assisting city councils in hiring city managers and other key e The City of Denton utilized Mr. Oldani's executives. municipal services when Frank Robbins was hired for his position. In addition, Mr. Oldani was the consultant utilized by the City of Irving a few yaers ago when they selected their new city manager. I participated in the latter process. Of all of the consultants with which I have had some experience, Mr. Oldani was probably one of the most thorough in screening applicants before referrals were made to the city council, His approach is very comprehensive, and i think he would serve the city well. The Mercer Group, Inc. Atlanta, GA (404) 551-0403 I have not had any personal experience with this firm, but know that they do fill many of the top city manager positions nationally. I would think the Council may went to consider a proposal from this firm. Bob Saunders Liberty, MO Ni • (916) '181-5329 Although Bob does executive search activities, they tend to center on cities located in the Kansas-Missouri Area, and he is not real active nationally. He would have the advantage of knowing the city j. • 7nd Mayor and Membera of the City Council »W October 17, 1995 Page 3 council members, and I am sure his fees would be more reasonable than some of the other firms. Bob handled the executive search activities when I was hired in Liberty. Shannon, Davis & Assoc. John Shannon Sacramento, CA (916) 567-4780 This is the firm which assisted Chandler during their recent selection process. The firm tends to concentrate on west coast activities, but I was extremely impressed with the thoroughness and prctiessional manner in which the search activities were undertaken. I think Mr. Shannon has a very pleasing personality and would work well with the City Council, He would represent the city in a quality manner. It. would be my suggestion that Tom Klinck be instructed to entertain proposals from these firms and others which may be desirous of assisting the City Council in your search activities, In order to make a timely selection, Mr. Klinck should be asked to undert,3ke this solicitation in the very near future, Following receipt of the proposals, several firms should be invited to Denton to meeat with the City Council prior to your selecting any search firm Thank you for allowing me the opportunity to present my views on this subject. I would be pleased to provir4e whatever other assistance may be desired by the City Council. Llvy~-V, Harrell City Manager LVHebw AMM00701 nc: Tom Klinck, Director of Human Resources i s s ~ ~ s s 11 • `d' L. Q1 n 1 • L Apend~ MC. Agenda Item A77ACHMEN7 TI .J 1 '0 , ,A ,llt} , I ,.~{nt <.~7 • 'Agenda No. ~n.~a nam APPROVAL DATE) REVISION DATEI PAY GRADEi DEPARTMENT) General Government DIVISIONS General Govt JOB TITLEI City Marker JOB NUMBERI JN10 TITLE OF IMMEDIATE SUPERVISORI City Qouncil MAJOR DUTIES3 o Enforces and administers the provisions of the City Charter, City ordinances, laws governing municipalLties, and City Council, o Plans, coordinates, and directs the work of City departments, Including City owned utilities, through delegation of authority and responsibility to executive directors and department directors. o Attends regularly scheduled and special meetings and participates actively in discussion of matters coming before the City Council and recommends legislation and nollcies required in the public interest, o Negotiates and recommends awards of contracts for materials, equipment, and services, c Meets with directors and department heads to produce departmental budget eotimates, proposes an annual budget for the city with balanced revenues and expenditures. o Represents the City in a variety of meetings and public functions. o Appoints Executive Directors and oversees hiring of department heads, subordinate officers, employees and is the final reviewing authority on the termination of classified employees. I o Hosts with various subordinates individually and as a group to resolve organizational problems and coordinate departmental work programs. o Prepares or coordinates preparation of all background material in conneotion with Council meetings) attends and represents staff at all sessions. o Reviews proposed budgets with the executive ■taff) makes recommendations and presentations of budget items to Council and conducts budget work sessions. o Meets personally with or receives phone calls from citisens who desire • information or have a complaint) investigates and ensures adequate responses. Reviews mail and proposes appropriate responses. o Heads the Executive Committee, which addresses problem-solving issues - related to the munloipalityi facilitates problem resolutions) initiates and approves policies. • APPOO98S • • FAOtfnll a NItem MANAGER o Ensures that executive directors motivate their subordinate departments and divisions to the highest level of performance( conducts annual reviews for executive directors and subordinate supervisora' and managers' appraisals. o Makes major changes in the structure, methods, procedures and work flows of city departments to reflect changes in mission, operational demands and relationships among departmental units. 4 o Responsible for coordinating the short-range, long-range and ■trategio planning of all city departments. o coordinates the activities of city government with other government agencies and performs other related duties as required. o Performs related duties as assigned by the City Council. MINIMUM QUALIFICATIONS: o Five years of strong experience as a city manager, assistant city manager or deputy city manager, o Master's degree in public administration, business administration or related field. o Valid Texas class "C" driver's license. APP00905 •r t a I * 1 ~ 1 1 e ! Z ti i' ~ r r ~ 4 , ! ~1 rl r~. ~ 'S ~ d L. i JOB OPPORTUNITY ANN l CITY OF DENTON, TEXAS Data Joa; ozal JCN: JN10 CITY MANAGER SALARY: DEPARTMENT: GENERAL GOVERNMENT MAJOR DUTIES; o Enforces and administers the provisions of the City Charter, City Ordinances, laws governing municipalities, and the City Council. o plans, coordinates, and directs the work of City departments, Including City owned utilities, through delegation of authority and responsibility to executive directors and department directors, o Attends regularly scheduled and special meetings and participates actively In discussion of matters coming before the City Council and recommends legislation and policies required In the public Interest. o Negotiates and recommends awards of contracts for materials, equipment, and servfoes o Meets with directors and de pa rim ant heads to produce departmental budget estimates, pro posea an annual budget for the City with balanced revenues and expenditures. o Represents the City In a variety of meetings and public functions, o Appoints Executive Directors and oversees hiring of department heads, subordinate officers, employees and Is the final reviewing authority on the termination of classified employees. o Meotswith various subordinatesindivtdually and as a group to resolve organizational problems and coordinate departmental work prog ems. o Prepares orcoordinates pieparation of all background material In connection with Council meetings; attends and represents staff at all sessions. o Reviews proposed budgets with the executive staff; makes recommendations and presentations of budget items to Council and conducts budget work sessions. o Meets personally with or receives phone calls from citizens who desire Information or have a complaint; Invostigales and ensures adequate responses. Reviews mall and proposes appropriate responses, o Heads the Executive Committee, which addresses problem-solving Issues related to the municipality; facilitates problem resolutions; initiates and approves policies. o Ensures that executive directors motivate their subordinate departments and divisions to the highest level of performance; conducts annual performance appraisals for executive directors and subordinate supervisors' and managers' appraisals. o Makes major changes in the structure, methods, procedures and work flows of city departments to reflect changes In mission, operational demands and relationships among departmental units, o Responsible for coordinating the short-range, long-range and strategic planning of all city departments. o Coordinates the activities of City government with other government agencies and performs other related duties as required, o Performs related duties as assigned bytho City Council. MINIMUM QUALIFICATIONS; o Five years of strong experience as a city manager, assistant city manager or deputy city manager, o Master's degree In public administration, business administration or related field, o Valid Texas class "C" driver's license. ' j CLOSING DATE; ` • j AAA010*7 Humon Rewourceo Deportment,101 C, Hickory, 6une A • rhntorr - TX, 16206 • Job Wmmaaon lsN 8114U4217.7erophaw N 11 Tu1Nd360 j , „ J Sf,,j , . i • ~f ~l r • Agenda No, Agenda hem Date_ t J ATTACHMENT III • s' „~r << nt ~ ! ~l(/'lic 2 yN~~i~~~r ~t t~}fYt; 11 ~ 1 3 i ter 1 l f i~ f'y~ I F ;peMa NO . CHANDLER, ARIZ iA-T...._ CITY MANAGER . Chandler • Arizona 11''bere irtluq dluke fhe L?,§erewe a~► Chandler; one of the most desirahte cities it the Phoenix metropolitan area, is enter-tstg an exciting period. With a piston- of positive, proactive government that has successfully blended frost paced grojeth with the older community and an active con- cerned citizenry Chandler is q dynamic and vibrant community. The ' council is looking for a City Manager 'i teho is committed to a strong partner- ship uvitb the MaYor and Council and has n pr(ulert truck record a►rd pas• sion for results, Innovation, quality, i r customer service and employee development. 0 • fuxutntlc Rcs•elapatcnt ,-.rI . lhre ill Its unplc, Itzlyd.IIW I,utd , woven tau I(IIa non long m,iJur trick 4. 'f71r Cite of t,hmuih•r.one ofAriuu,a's lirsI Tours. csuilent infrlsLUUUre, aid n 's~. enk•r~Ltnhed I ttics, is located 'S miles refitively low cost of prntg.tImodler in ;d; ,uulhrasl of phot•rtix and has a eurrenl esprrirncing bin paced. rvl planned pupuLuiua (it 12 S.u00 "I hr ( in is gnnvdl ('idled du "5llicun Ilcscrl"! unv cstic ricll curg an :utnnal pup Oatlov gr;m Ih of in wide ranch of high technuluge ind(n. nun of 9 2 out by the year 2010. the tries, the 00 h;e dctckgn•d good t~ pupulatfon is cstooAcd Ili grip- 11) m cr rcfilionchtps evith the bII%IIWss (mmo nuty i601100 Al nce same Relic, ille annual hrb and Ilia berureomntcrce• ind Iw% I%rrl giouilt nov is N l strung jolt hose. Education Llfcslyle (.handler dedication u, I.igh mars ig) l yualitr edurahnn Uvgills:tl the t:hdndler s carte sclilcrs preachunl OVI and ovIer reds literdh pleulul fiIU 'ffieCity's ctcmcnntr~ plod ( ;t ,etas 0 N ,-('r, ,t-( m d'1r.- scltanl N,% sterns sucressful :igriculltmil reveler I oll'INIUM p,nlunul L ronmumin. 'kl(ha .Iht. recvgnhluu ruresecllt•ncc,'Ihe 1 livid, Ilim oinvorere conununtty also supporls a j dedicated 1u volton nlrleti (if prll:ne :md p,tn ni,lal crops .vr Juurd Icltli whook The (:ItandlrrOlln•ri Cunununiq r high teen businrssrs Ilepe .,wdurher 7 Indastrs lcadtr, such :u comnnlnlly cullc},ts and. told..lfulorolt mid rucmicimlschools intl,c,irca Orlwal Seicn(ts IM%C' chusvll Chandler not uffvr business and tnuning pnigruus. ssvjlhl .1 y r nnA hermlyl' or W11a1 the (.m u7fers their .Arimim Slate t'vhvrsity offers undcrgonlu.ur V and post SILIIIJUS,"I"hr tan Is ,rued ul bu uussrs, but hu-auuof the people. y ly ~ I g •ndu I k0 hindict is a vuung 1.111111k (lit, retool nlaiionslu,Ihcl'h.n c de, eloped uu1.111111k lirrd f7/ I 1-1 -the lees 1,111 .I ~c h unr'etsl over ?R s---- t• s~ c- (s. '17) rear am acar y calf of AIC pupulallun is hem t~•en the ages of IS and H. (,mother's Housing I cuitrus ILIrr high I IM .111011 IV%('IN and enjoy ' As one of the soonest esl's most acute gaud iucunus. housing nt.irkets, the Chandler area orivil it fill over iiU days of sumhirw I year. wide satiety or seep, and resale housing. (.ha)dler cucnt,rages a healthy outdoor \kdtfn horns prices arc under S INK Nlu and iiresh Ir. Ihrc chmnpionship gulf worse, dot mom housing cuuumutlllcs affcr die muuedime:oca U'ilh ()rent hundred I coneenienl access to schools, shopping, more ,n tht rarighboring greater phonic arru- medfeal faCillhes and husiril arras, Other Outdoor it lit Vies such is wools. sscionntitg. hu,ginghunUngli+htng. slfing. hiking and biking arc also Vasil acevssibly at residems fur spurts faro, the Milrraukev Ilrt•\eers h.0,4.1 li ivam calls Chandler home Mission statement for spring training vscr)' )car Irith an We art corsrriMcd to sme • cmillogprest•asungamesehedlde, Clundler's citizens Chamiler :ilso enjoys a rich cnlniral through learnwod(, understanding rrpn(.tit)l The 1(p(NI Seat ('.hanJlcr i VI)icr and dcdicmlonln a professional tier lair Arts hosts prrlhrminces and responsive manner. surh as Ihr Invited BOIshol Relict. plus the cv lmrr s - 'I he City of chandler Iva brig si mphonir, pup, ruck operates under file aftd country perforniers ;1s council manager form of • • %%vll t, Alic t Jh''s min government. Fix couununitt theater members of the filly Council productions In nddirlunthe dire elected ur uveraplihig onumunuy Is send b) hem) terms of four nears with file churches and mice Mayor Being direeth elected arg.tu i/.il lulls. Vs well ,is fora [,At) year (Prier. Ihu ( handler IWgil maf Ilospttal• a Cutlgc mt•lub - I rd the tats uhdle,Irl Iuediad 1.111111% .Mayor arc subject to Ilmtls of • a ~Q '+nr' nAa Nq ew, wri Inl(hnt itlluc_lhan ncu cunc'c'c utlSr support the (jr) s a vimdail ft1~ gr0u lams. Till: (;try' (:ouncil Is the Icgisladee' surrounding the ace ~WIS~fldii-a73tmcnLuL_. rut y responsible tar the overall pnlirles.uttl sv:uer will also OCC it R cam : direetiun of the (iry' the (uunetE appoints ,Mar_ tern ~ - Ilit Ch% Manager, (:it), clerk (IIISjagistrale tnd city Anmrnc+, I hl ( Its has an ope•mtill ! e lnler•governmentn] Relallonc and capital budge l of 5Z5 n llIon and a Although Charidle'r cnluys Ollalle•ial NA k urce (If o cr WNI. Cltandleren_ ms an sluMlln. SI rrcapa C:nunty In ehlch the " JIS eulilemhnnJratn9aneimaintalnsa (:Ily'IslocaLvd,isexperiencingfinancial LCD 00 prudent ],r: nsl•nr' 71✓✓/ difficulties In Addition. Ihe sine, is shffling .1 !!l t'.h,ntdh r prnriJcs an eclcnsln arraj' of retenue• ralsing responsihtllll• to the lrK'al 5 Services Including pollee: Ilrc: public works; le% 1. Other Issues of snetW JnncenI 7 1% Ater, %Vaslc+a'aler. and solid w,ute, parks II_tcludc atasx trallslt and conbtructlmi of an And rcrn•atiun: phwning: n•JCrrlopmcnt; t'xnanJ•J recway.yslem crrrnnmic dcu'lupmcnt and all the tmJl- L liuual into nad nrau'a9crucnt srpporl n 7 ]Link Itons. Ill Addition to MI(Illlonal ,l'r+'IC l'n, del Cil1':IhUO t'11.1iC4a I(NN) Hat e ref pl~4fntn,•.~tif c'cnlrr .uul munlrin~ P;(PSapo ' uif~ tl r~ f 7! (7havidIvr Is clrmnu r I z cd hs strung pro, utlu• ptdfuc d leatic r.s hip and exi:clIcut city lr staff and dcputlncol dhc(Iors 1% 11u Arc I.~J 1 . 1 ;c... (tunnNmcdwPnINIdhhghl9ltyuaIIIyseniceU f ~tZ 111c City haS ,daptcll a c I ISinrner sci / 1 ff uupluycr c su9 v9IL( utiram (Nit t h ,r JAJ/'L ntnuu "In (.hmdlcr. VALUES ntaku the VIG' (Iiffcrente with VALCFS standing for S'crv sc•nItC1 icvnrLtI,Assumerrspunsihllli), L:ruk lirr,rillm Itfun. Csc upcu cummuntcAliow Fnerr employee euums.,ual smrat-Irr mot harder Finance Eu (osurc CbanJh•r'S Cnmlinlhe(I ekudiry, the new City Slanager will nerd to nnhn v In preparation for the rrcntlunent of :1 the Cly''s praaclise sppmarh In Ilnance. new (:Ili .Manager.. the, .Mayor and (any 1 his will strengl hen the rryenar base Ili Council and departmenl heads identifled the owner to nance current and futun• principal issue, and privrllie s that will need uperadons and ac•c•ommpdalr lunu•Ict to be addressed hp the uu'eessfcri candidate, Infrastructure flr_ ricin!lIt. • v, Growth and Development Ciq•Orpribaatlon • 1 u'hlle tile, (:III' c011011LICS w expand its 'fie City Shirliger is responsible foga economic haw, it IN cnmmit(ed to providing large, complex organization which tfemands citizens with only 11191, quality residentlal, a high lerel of Isatlenhip. It Is Important conuncrcialandIndusirlaldevelop, that the city Nana e ,tent. There Is•a need to dlycrsu-• the Yalur-driven, the 1I tt~ ry r&1AL L1= attract custnmer se ix businrs+rs that are sensitive to tine, oricntr cm+imnme•ne and pro\ do high r enc•Ironment. rvdc%eopri a or on.c'onllmuin9 _ Specpec MC 14SSUC n r( e Julo~ttcnt (fforls fn t r Include add ssl thm n n rla Will rusure that all C • anAs asnr mribmm. Space n ed's ` CtjuuuQus / htfr„Irlxiurr ~ ~ enhancing _hantlivrcurrcmlyhas oil A o ' nn ensua• r.ccclluht lnfrastnhcuirc•. howrve!' r to enrrrnr a„,t 6n uicing mvcltanlsms ~ % I canadty to for both fw~tlurr1e, -('~us1.l.o~mcL•. ulalnteuanu•unJc•onstmcurmmllst ltcrlf,c.}~ Itc+r•u,n.,.t (u ensure the avers yuaBty Services. Vary iulrastnlcturv Is In place hr : 0 t. . rw~ . p t' • NA lilug lu follalc' Cnunrl~ dKM T F' ffM~ NO !1 ~ and Ix• :dale to take the iriill;uive II Irv~ 7 he• IliHIlg.Ind Implcmcmmg pirll(dl 41EII1 ' ideal Clt?~ Jlanagcr n'lll follow hl ,t Init+atires. ~ l'~rt tradition of good Council-Manager _.....-----•-_r..,.,,_ . 4 wvrl;ing relations, hmocatis'c solutions to ,4hlc to rarrhdly csaluaa• du' chi problems, sound administruitc organilAllon.efii(Iem vand prlctlceS. alit' A Imck recnrd of accom. c'lir(tHcncss As well is keep the Cllr plishnlun, (:bundlrr N a full suvice, on Sound tlnarunAl rooting. l~..dd higlrgrow(h community iAlilch ,7►~ J A requires the skills and exile. KIl0Mcd9cablc In the nse and Go~`p rienco Ili' ll public mamagcnta•nt alPllcahon o mt rrn tcc uu lo'c , F00 professional Sprcllh' qualinCllrlons 6- Le/ ,ue As follom s' A strong oral and arlttell Experience and Education connnunlauor who is persuasive. StrAlghtfunrad. honest, Attune to Recent, (onlinuing and extensive polities And proactive in providing rspericrtce as a city manager I)r !n&lrntahon on scrisillve issues. assistant city, manager in a large, full service, growth oriented c'ontnltmitl' is Creative In their appro.wh to hlghis desired. Successful candidates will problems: a Strurght who displays ' tx• prolzn.capable publle executkes ;1 puSitlve canalo at(ttude. with eapc•rllw in land demhlpnlent. Ilrnmce. e•conunl C t err opment. buncl° Ifigh rncrg} and enthusiastic. resource wanagenu•ni. And orwilliadonal d~~sylonmcnt A bachelor's degree in A CAill wider plcssurc and possrsS a relesvu field is rc(Jtdred_ k master's hood sense of humor degree is prclcrrcd' 1'Ie.eihlc. unbliscd and 111%v A st ong iJ4f~ sense lit' ell both oe•rsu()AII) 001.1 Management SI)'Ic, CompeterK•ies and p` rufcsslon.tlly. ~•1 CS Pcncmul Characteristics 1 G In Addition lip (lie upcricncc and ulcul ned risk taker. vilucatiun dcscrihrd Above, [lie ideal clndidatt sh,mld be: An cllcctire listener negohalor. and A I110litically astwe local gmt- mlent team hoddcr svho marks in A gener-AIN who wall hart a (ollAbnrativc nnuula'r and cncotmlqus professiomd coriniluncni and loyalty openness and iwncsty ssilhin all city to city eiuplovcrS And to the t'cpannu'nts and du• conununltc. people of chandler Gcnulm'Ir nnnpasNUn,nc and people oriented. Accessi 7 • and hucre.sted {n e•utployees; recognirr ac, 'I ahlc to COah M strung working complishtnems, commitlcd nl rclutiouships "-lilt (lie Council, employee decelopmene ~'Illing to cin' sofa'. huN wss I(iatlcrs, and dc'Icgauc. nut I uticnrmm~ager. vommunlty residents. Ucclsh'c once Input haS been IntrreNCd in cre,ulna a received And rf(•sepomts are, knowrt j 0~ par~gts with Iltr Comical. And understood, `e • I/l,~(y\C providing them With usslaancc 6 V 1~/ to t c•se n t and communicate I /nc walk) stall stand by (heir e' t'ar li)kta ll. c9livictioll9. s o ;r =1 f m VII I do Ito The salary for the City' Itfanagcr will be negotiated with the Mayor and City , t;ouncl, aa:d will be based on the . qualifications of the successful candidate. The City of Chandler also ~ OAO nebens its senjor managers hich In an attractive`~ ~ offers be Rl package ckage which Includes: 4 p stArizona State Retirement ent System 04M r~jg raj! Exceptional performance award of • ! up to 1096 of annual base salary +M City pays 100% bf employ" health insurance cost and 80% of ~ dependent cost City paid life instance of 11100,000; long and short term 1 disability Insurance 9M Genetuta vacation and sick leave • • as well as an iodminWrialve leave Pam +K A car allowance of 11230 monthly t1 Oty paid membership tt GO/ prolesakmal and community orsudznloma w $bl Fkxibk spending account for dependent cafe casts r bars a M sQoKII ik Tuition rc'dmbursement program I , CUSf~ dev i , W L 1 !t gtnda Stain Dil6 For additional information regarding one of the foremost opportunities in city management. conlact lohn Shannon ac ' 1 Yil v l vLJI ASSO AATB 1601 Resfxmse Road. Suite l94) Sacramento, California 9SR15 9161561-12w) Fax 916156^•1220 The Mal fling date Is Friday, July 7, 1995. ~ r To be considered for the position, • pleat submit a resume, three wort related references and current salary to ShannonAsscclates. ' i Fallowing the filing date, resumes will he screened in relation to the criteria outlined In his brochure. Candidates with relevant qualifications will be given prelinilnary interviews by the consultants. Imcniews will be followed by reference s checks after receh-Ing the•candidate s permission. Candidates deemed ti aiified wilt be reported to'the City Council. A final Interview process designed and administered by the consuitants will then be scheduled for selected candidates. The Clip of Chandier is an Affirmative Action / Equal Opponunity Employer. t t ClaM/ia • b~sawt , rl•n W.s IIYr nrafiir.•., r~ ~ ~ ~,4' i ,r ire •!N>;1 ,~w 11~,r1 , 0 tv • Aar' a Item TIE CITY If POITLANI, IRESIN SEEII AN IITSTANIINI MANAIER TI AIMINISTER TIE FINANCIAL AND SISINESS OPEIATIINS FIR ONE If TIE MIST DYNAMIC CIMMINITIES IN TIE NATION. 4 kf :C.aCiiz III r i(I►i 1 j I "Porfland is the quintessential 20tb Century THE COMMUNITY orgai0mions have described I'ortkod the nearht Cohrmhia River Gorge with ]he (ire of Purtlaod tpopulation as the "(20111(rsWotial liumananc IIII iulegcndmyanuisnrfing,trr,ts,the\i6 495,000) is locmcd Al the cunflucnec 211111 Crntuir(.in'" aitd "oneof the-lop Ilood recreational area, ocean heather of the Culmuhl9 Lind Wdlmiemc Item 10 Cities in sch%h to locau a business and rnrrfroot ocrivitios Rafting, back. approzim;ltvly 100 miles from the Portland's home prices mad costs-of-lie- packing, fishing hiking and skiing are I'acificO can.Originail) xulydin IR41 iii mcrmcdas"thchesr' mtlrclC'rstcni all within cds) reach of active citizens, A • as .t sawnull town and oac of the Iasi IN of mayor metropulitm arcs. .Ahem id,%k- nwnasthe'C uyofRoses" sntgecoach stops for eccst,card migre- Pord mod is a major center mf or the "City of festivals," citnerns mkc tiun,the ((t) %,Isinmorliwmi lin 1831. couuuerce, industr), train pnn;ttiun, enormouspride in theircommunity and Portland hasrroheelinto " 3mcrica'stfI dim ributimt, finance. and gener;d see- haec a natural affinity and love of the City in terms of quality of life," accord- cites, It is the largest city in Oregon and outdoors. l low oer, Portland combines iiig to the US Frivuonntemal Protection the second largest in the Pacific Aorth• the natural beauty of the Pacific North- I Agency, V,11101s usher professional ,vea.The area'snaturalhraut)'iucludes west tvidt the financial, physical and . A • • Data cultural compnucn(s of a sophisticated, the spirit of rhecomnumiti. The Ilvaisil- lis n-tnmrtHr} 11 t ihNigooi 0206~_ nunicmMid Gsnl'leunnnwthy. tq of the Ciry is uitquestionvd and sersic dclirciy'isscres);hurnanresources, OrcguniansvavveaehlisheJ;utning I'Lirtl:and'sopisortomirics,uldqunlityof labor management and tffirmal hslance between private/entrepreneur. life make it v city uonuueheJ is a place action; information systems; and hxur• al drevms and 11 ruteetiit l; the tohve, jute (worker's compensation.bability, emironinert, 'i[to an cyually proud of ctc.i cntplovice butefits; and grants the alnnl}r 9,011U acres of p,rklands, CITY GOVERNMENT I cantphatice. The Pircetor, li'A reports nciuJtn),(heoldcsroPu, tmI; Rusr felt t he City of l'ortl,:ad functions I to the Mawr but k aceoonnahle to tine (carder in the k!.5., die cuuutrr's $ce r 4 wrdcr ;i modified Cnnuuissiun form of fir. tucmhcr City C'ouncil' area public franslvonatiou scst(ut );osrrnoIen.Iice nun-Prusan Cotulcll the Director, Office of Finance I Ii-\h't\ !II I\ I. and culiural amenr menbcrs, eompnsed Ill the \I,ICOr and Idntinlstration serre•s as I principal ticswhichmsfu(cthe PordmdCaner j four Cnnunissionen,.revlulydat•i:rgc Iinancialad%korill the Ma)or and Go for the I'srtannhtg :fns (P( PAS, the for four fear overlapping Ienns.'hheir and isresponsibeforproviding Oregon Scmphonv (luhrsrra, Pord:ntJ l usinons arc salaried and Ihcy scn'e overall hudgel guidance advice and Opera, Oregon halht Theatre, Oregon full-ume, aping as hoth legislators and administrativesupportiirrother Bureaus Slu%eumlit Sort indOregon .Sbm'umOf administrators to tine bnrcaus under and Departments within the City. The Science and Ittdtustn it\lYl. their suIvrmion five major groups Director storks with 25 other Bureau forsportumthwwsr;,thrPoolaod csist including lmanrc & Administra- Alanagormocasurcthat thelvdicpdirec• Irail Blazers i.ABAi, kk"esrcro Ilockev urn,PuhlicAffairs, IhrblicSafery,l'ublic tionofthe City Council kcarried out in Association Lea pr's\Clnrerllawk,.tnJ Ulihticsandl'uhhcWorkswhich repor( All expi-ci oos and cost effective IreA'orfhvnsr I cague's(, i,r+S rky linor to du clectrdofficiaie; rhe('. it$ Author's nnurncr. The Direcrm, OFA isa cmalvst I v tgioc Portland Rockies prance puuuoll sdlr cll clectrJfura fuuryrar J for interagency cooperation within tinoymin. Xoerbuars,al crohresseries, d term and suppluncnh the administrt- i Ponland'a nwrricipal government. The urffce Louses and tucarbv s%ouries d iivt wiviticsutthe elected ofhalls. I Directnriakcs,tlradrolcinestablishing annldernenttile ( it'6iiuunandcharm, l portl.tmi rntploys S,H09 persunna prmices,annualgoals andobjeerivesas and the fncadlmrss of us residents is ,nod operates with o SI billion imdger, sec'ilas long•raugeplans wlie suhmitl.d _ ucnuiue. Portland's cduca(ional vrs(rnx The irv has received the Distinguished to die M.nor ind Council for their art, among ncv countrc's finest and Budgcl Pri'Srnalian Award from the concurrence. 'flie Directoralsoprm des I'arennoh. ,Vagarinc rated the Cif} "as Cimernrnent I uwnce Officers Associa- evaluations and reports on npproveJ Line of the IoP ten cities in M10) to raise rion (W 0AI for the past five )-cars, It goals which will periodiralh' he made to children.°Ihgheredusationopponuni- alsomaintainsaAaablind rating, Hull- ' the Mayor and City CuuncI. ties abound with Ilre University of vial \Vorld Magazine bas consutenrly 'Ihe• Director will guide OFA 1'ordanJ,PunlandSrateUnivcrsin,R.ed raved I'ord:utd among the top three personnel in creation of a strong cus• College, Oregon Gradate Institute of finvncially managed cities in the nation former and internal service ethic with Suuuc, I ems & (lark, Willamette fchrntars' 1995) and the (I S. Confer- spccifiv emphasis on maintaining it Unimsily, Oregon l Ie.tlth Sciences ence of l favors honored Portland with cooperative relationship with represen• University. Marvill College, and the City I'lvabihty Award. Several taiives of collective bargaining units a Portland Community College all within collective bargaining units represent the IPordurtd Fire Fighters Association, Port, the immediate metropolitan area. The vvorkforceundereooperetiveiahor-mart. Land police Association, l'urdand Police University of Oregon and Oregon titan ugernent efforts. The City is embarking Command Officers Association, Col • UnkelLirewithin reasanabledriving of active Loral Quality \Janagemen( cil of Portland Planing & Engineering times. I'I6Q\11, custouter service and labor. Association, District Council of Trade Portland is n cut of uncommon in migentent collaborrive efforts, Unions, Bureau of Emergency Commu• urban grace where flowers and aces are nications, and American Federation of abundant, Ilgam small parks, foun• POSITION OVERVIEW State, CountyCMunicipal Employees}, ('tins and public art works are forum at The Director, Office of Finance & Similarl) , the Director will he expected every own I-ruc neighborhoods, a Administration (01A)pro%ides icader- atnrainrainand improveupontheexist• • growing Jiursity of Population anal ship ,mdnranagcnn'nttoanorgenvizadon ingstrongrelatiornshipse.stahlishedwith thcltclpfulncssul'rriamsmakcl'ortloml of IiUunploru'swidtauaunt,doperaa citizen and business groups, surround. a unique metropolitan cnvuunmcnr. nghuJgetof Sl.5.6nrfllion: resPoll sihilit% ing governmental agencies and related Iortland liar pioncerL:J approaches (o fur SSN million inchaive of insururec nreresh.Aprinr,r}'focussvillhecuntin• citizen smite with Portland Guides f:,,,rh Ifallsundcrthe Director's pur. ucd dialogue with representatives of nnihmned cusfonrer stake and infor• view. OFA is responsible for providing Mohnomah, Clackamas and Washing. mauonshrcialistsysv.uuierittgtbestrcets cenrtralizcJscnicesin(hcareasofl'inmt• ror, Counties;theAIetropolitanService to vssist people, "Honor System" cfal planning, treawry and fnvcsuuent District Counefi (NWTROI; Tri-Mel hiodcs in dsc downtown wren and free (S 1110 ut SMO million annuallyl and the Portland School Districtt Associa• nntcson (he transit system which (spif) dcht i.s iamv (approximately $10 mil. don for Kirtland Ivwgtess; Chamber of 4 , • • pen a No, Cocumnc;Cit i'sPortland[ clupnacmr Commission; and Others. Additional frafG :T+..+ agencies which trill require mention include but are not limiti-d to div Albino ;Ministerial Alliance; Civil kit hts Advocacy Council; Japauesc Cicie League: Metropolitan Minion Rights Conunission; NAACP; Statc Commit• tee on Black, Hispanic & Woolen's Affairs; and the Urban League. n 1he Director should continue to emphasize ;m open style it( leadership among the Bureaus' Fxccntiee 1lanage ment Team that will faster a positive relationship with the torkforce. This Participative 111mingemem,ililproub will continue 10 stimtd.ue activnie5 with employees consistent with high quality customer service, euapluvice cuapimer- went and 'Loral Quality .Management (TOMI principles. OtherJotics for the Dirmor inCILKIC hur arc nor hmiWJ to: r Pnp,aring nsu rc r hudgcts and j rcveuue csdm.ues while ensuring the financial mtcgritr of the City of Port- Carrmom Beach,rmd the Orrgo+t Cu,rsI arc a short ocr+homr drive owav, land. Monitor and report oil the hm n- cial condition of ncc Ciry w .tllim fur t'ederd lacy and appropriate rules, rcgo- pnagratnslpruµctt,nararethep Intended Cffective management of its final lations and statutes. I'erfonus other toatahlisltlixulmaragrmrulpriorities resources, dntiesesdirtmdhvdicNltvorand (it). hfitre•Ilectdtasesnbjectsthat tvilllikcll • M raging the City's fix:t! Council. face the now UirCctmr in hither tint sib resources wida consideration for fiscal 1 Lhk search represettu a replace II to twt-ke nwntlo of employment %%ah soundness, can11roaif vitality and ! nwnt for a Ilrrectur a%bo serrcd s% ill) the the City. reasonable approaches (o prtscrung City for a mate year ptrtod and helped the unique t-miruurnental aspects of guiJerheOtnCCandCminwalmioduf HUMAN RESOURCES Ibrdand. i hkCal sucusS, dveanuc growtia and 'I'hc City tied OFA Operate I " Delegating to OFA managers sermtke political change, 1'11c prior Ccorrahzed f'vnaonvI Bureau for pur the respomihdiry for ao,miing their Director established stakhts fur the poses of vsawblkhfng broad Itcner.tl portions of major objectives and for OfficeufF'inanrecA Admiuisrratinn,high gaidclines by Mach dic Corinium mnen ntplcmentingCournalprngr,atras,Rcvietc yualitypcrformanccandwms:omidercd may idinuimerthcir%arious portl'olias. and approve rccommendatwm hp dac i I progressive mmuger.'I'lit, Bmraui has Large Bufcaus have also dcveloreJ na,anagcnaenl true repining to the etolved into a stron>, g team oriented su1,Ple111011dPen nnclfunaiousuaserve ~ Director. Cuordinatc the work of these orgalluatinn which ha%bu'n a 1c.tder in the V,m,tular upsrating needs Of their • na:uragersand wtdctell punnsof differ the City s initrnl developnunr of Tagil departments, The Director, OFA nwst enec that may arise. Quality ,1Lmagcnicnr efforts, taufaPy nt;gotiate consistent applic,a - • Fostering and enanaraging a 111111 ofpcrunndfiolieym ordereratoid positive working cncirunntcnt tvitla CURRENT ISSUES antfIictwitI isdSrrvicegI I ilclI11 es.ait d r, respect to I Ibor and cI it pluycc It la Iious The foIIi)wiogissues,ve ttysrcueta• 1,%11OI contract prnvisiuns. AdJitiunally, wItvrchy Portland's crnploycvs arc rive Of daC Ispes Of programslrrol(ms tfic I irector will he k,Ocd upon to: treated fairly, equally and cnmistently cnrreerly hung omnagrd Isy rlac Doec• I ' (complete the effort u, est,tblrsh • at all letcls of the workforce. tor. Ohrl. the issues tserc devclorcd a C ttts'ide }iuman kesuurics I'Oliiy • " Regularly monitor amt evaluate after discussions wida the %Layur, City which clearly stares the core values and the performancC of OVA departm nls Council members, City Auditor, Other guiding principles f'orthcCiW} llmnam against cstahlisltcd ohicaivcs; ric0c%% memhcnuflheCify'sfeciutivrLcaJer• kcsmitces directions. A recent effort ° resells with responsible parries and take ship 'haun, Interim UFrI hire<tor, liureni hcnsecn managceteut and labor, elected Or direct corrective action as neccssart, Managers and representatives of key offwiak and advisory groups fell short Ensure Ilnat the City of Portland I oursidc agcucics, 'f lic UtuCS da 1101 Of Jesired objectives and wiihmnt Ili' is operaIt'd in compliancesyithstJuc.cud ~ repreunt a comprehc•nsivc list of presence of a full-time Director, OFA • 4 f 1. c, Dafa _ _ ,11J,.Irn,~ulillhlCCt,Ir.ihrnc„utloll lhl.~,llrlnulur,Itn1r11,Itr~11ltc,ult n11m ,;r111,th Innc,atlm 1nJrcl;uLl. h, I"I'l I.1.I,rJ III IlIdd 1n Ir rqun.lf,lc 1'cr•, 111"n III ,.yatal 1111, r.,101.. nct k1k,111r .till hr,allcd ~ 1~1tlnurJclf.lr;,.1E11r~ltirr.l.c IulJon~; I„~~rn1, ,[r,Ir,c1c, th.d ulrmrrc,t,lbinh,,cn,ir,mt;crrw,lkn11; ra Hill 1'c a lu I1,1111.;1, ha II,1 Hill II'11u t11, lai'1., i1 nrc,Ir,f 11',^0,41{" Drill IhII II111'lI' 1 Ilhrlc, ;rlr, tllr,c r r,ll'ri t I',•; ,,.,r,c p1[.ll,rat i['1 16,t!,I 11 Rh titrurlunll., r°1 Ir.1", .11 ~rnl'IcJ I :Fn Al.nr„ ut,I wirnr., tl•, I o Ills 1.,n1pl,ln 1 -t ,•,h 1X111 , •tanl',.Il.nl,l rcOtItI l.rl r ,„111V1%II k; !I irrl dilrrl 1 1d 1,1, IIF 1'd r .1.,.1x,11 lr ,A ❑ I 'I I,'i' II'u:eJ "r,lgi o 'rd 1.1:C,,vII 11 J1 t r1 m`_'.. r, in,t r r,~ 1n11 1 .1.11 L..1 r. 111 Lu~1r.. 11,u ^.In,l, r,lrr :11,11IVt' IIIa1'_1, _1c .li•;I, ir1J111Il1lrki !,;I It .II111j,I Ir 1,111111, .I,, 1 11.11 I, r. u.1!3a ,'.11 .1 n!.I!'! 1 1,11, 1 1, .11 r1 1111 , I'rr1 r, 1 11t r„ ,I„1v,. I II o,•,,'Ih1 .n11, Ir rl 1, !h; Ifl I , I I.1, I I- STRATEGIC INITIATIVES I'n'• 1r'I•,II 11, It ! .;rOJ; 111, ,:~forlllrnr,ll,r ,[r1,I• cl,h ,{F I I; AI.r,, 1 I I I, t 1IIII I f'1d,v' 1,,I ..,,,n -I, 'r•.r r, 1n1nti er,.I cryl'1r1: brl>;r „nr 1 ! .111.! ,I r ,tc,l n11111,=.1 11t la1 411) ll 1it !f, ll,, 1 ,~1I1, I11 r, rlr1, I,. 1t:11, 1'.J I:, L, ,tl l'_,'. III'!L1[n t, J„Italrtl In IILIkF. a t'nLl' ' , h., r.:iFj t11, ,111„.11 u: n',,I I" I,1„.:. ^n II 111 1111,, ,r. •,I Lcrj I'„r['n 11J Hal rl, crnirlI wil f"'h•_ il:., Ilrtc,h,r ln,i A!.c 1,;r1n:n' tllr. r~1n,.1I ,.n th, 1,,1J1r,:.,nll:r r,l lnrallr❑ mar1Jll('. in1 t 11 •,1.11-,r In 1'.nI,111,1, 11. ulll , r1 'I `nh'11.1111n.I11 `4 1111 1.;1, r, I In~Oeft .lmanunll, !IFItIt 1111 u1J a1'' I.1'. r ulltr,1, rrt unrrnal 1 I. il,''I 1,"111 Irl nld lrr II il, 1r; lr' .-.I L1 ,Ilr IIr 1;1`.I~I,r ,l 1 I 1 C.It C I It I U II I,'1.11 n ;Ile , „'•,I 11,11".. I♦I'..I Id t11 r1,.1, 1111 ..11•.,.11,.. i1 rl 11{`l'11.1111.1rN1''. ,.r;'_rr1.l', 1' ,111,.; . h '.,I,r~, u„I nnr;lru11: ,„11, t11r,:,^r ,.~.,~,..i!lo-.,b ,.1.r.1,,11„I.,,r,I{..1,.,. 1~1,.,,''.,I'.,,1,..,1„rlr,•ur,,thrcle,leJ ~rII1'IA rl,, 1'.,1".... 1, .."r I•.,,l:, , aRr, u„ 1n-.111 r; lhCf7tl,t ni lln,nnc !I1~:'„ r 11... I•. 'r ,6. IF 1.1... .,1111m 1, ,1 :,raJln,tUuc 1''r„r lr,'r 1,1, r d1 nl1 r (.1. t ,'1 u,.lir,r, rrl r .'t, 1111, 1,,I I rvl IllIt t11 nu rnt'. it,' 1.1[l ,J r~.,~. .11 1.,1, ,.1'I tit', r.lt, 111 1 !dl[': 1,.. ~,r1r a tll~ [11„•.,r 1 r.,lur4 u,u;n1' ;rrr' 1, • t11 1 itl IcJ 1{lr nnttal Goal , J ;r 11 ,rl ~,11i 11r 1II 1111, I,.r „r.l 1, A1116 ,o-.tnltl, ,,u. t, uI l'n ALL U.rt;c lnrnt~l nniln ulru, 1 'rc,trl)IrnI rI I r I 1111 rI I I I t I IFI1ac,11,tI u,l''1;, 111,-wrnt 111 \I'l ljl'r I'rr,r,rrll,l I1u„lrn ~Iln!1. 111,1 l,.u,~n I rIhI lit II F 'ti notr.vul,,,. FINANCIAL STRATEGIES! PROGRAMS I fr t r1 r,1 I'r 1.,Ir,! I'.t, 'nlh,tr'. cJ .1 r1,,!]I!,1111 i:rl 11. I p,. 1,;rr,ler11 1,tr, 1 .;..111:, J" 1ilol'd [,1 111.111:!.1111 .11111 . ,I!ellgrh,rl the 1 In'. rnc'f 111 hlldll, nil 1W 1,;,,1t 1, 111 111 !i1 : LLr ! lllrlrc Ic'•irI1 h1T ° Lry'rr1 J1!oc III I tjIc, r, r L: wirrducckl hell drr.ll.I11,1 ,I,uc 11 1 rl,. l k lunFIII ; nt.urr rrf Ill, I,Jrr,ll prllrr.IIi v,rll d,r ,IJd¢In1 1,r „Ilr,, 1111 111;.11 i10 11111nr lit. I Ile I Ire, lI rr. U1:1 dIII he .tii„I ul,rm hr ,nn!~m,la "the {,Ilb11i 11r1!rc.l;l1 rRlrrt." 1ntlyriI 111 G:+ h.n1,n1,:ltl,11.trT,1III III1hrl,udc,l n1cn 1•1 f 1 1 3 J 1 1 „r 1 1,1uarllnA .d 1111 {'u?•I , 1cr1-n1 .111.{ ,nkrn,ll 11,1 '114, 1FIFI r, ;hr hur ru11: I r1uJ, Ill, c'1,pnlFnrr,l l .1 I yI.11 ~t•rll,lln,:~ir,lir:2c, 11r,,,nrun,ullnuull n, 1111 II!,,111,V1 Irr, ,,l,r rtlu tI 111!1 ILI, rI 1131 t% I11J [I IJ [n Ii I, v ln,1r1 11 [III II 1 1,icJ , ll,rt.tl uLIkI the 1 tr11111, Ilurc.lr, 1.t Ihr l 1n U.u,:,hr 16rrnu ff111r1f 4 O J • t,Qenda Ilern. - effort. in the C,IC ss1101 Ire designed to dcyclop putornumc nuasurclarnls, internal cunrul.,lnd cllicirllctc. in l in I "A Nd government, l)fa old the Dircvmr are ccpcacd to scov ,u adsisors to other Bureaus (ill the ods, uscoh eutplu}verlnpotcerlnentand regard conavpls that kill bring further cost•sasings, efficit'n6cs and inysrme• r 111cols to l III' go%c'rlltllvlll. 'Fit Citr's'feehnology Iolti'love is designed to resio% lemg terul Methods e,9±o+ i4 ~8a by combining emerging ttchnnlogies in computer systems, cable an,l tefecunr 111umlcatioms Into 01111/11011 :Irmvpc's, This effort mum be accomplbhed tlith. fs) 1 ' out hindenug the special operational needs of the bureaus. A recent effort x canductin;,vllnl'orlneuullScnlccsStudl began in august, 199 Irnh prcliminarl an.t3rses hI be dChNered by rheend of the calend:u scar. The [)ire, tor, 01 :1 ,cal i` the iS Di re'sna arecspelted to assist the Crown 1'omf aped the scenic C„honbi,l (;or.("e,m' nnob (.ouncif in mterprrum mid Jcscloputlt 7• os'cr,lll iolonlim on wd molo;,y philoso phies,lraudon the recumnlcndmCIIINor Resene funds, the .Uavor's Bcmd1 IChietcment, fulfillment of slraagic the stude IikelN oulcnmes mae be marking 1'rogram; the Liable (fifes pions, ,11111 be e.lpahlc of mlanaging esl,lhlishing.In integrated.\1,ut•gooe r fmtl,rtne,lnd related S<) to 5111011/11 conlples problems ill a Llsl•paeed Illformatlon \cr%iits .\l' ur 1'ho1: 11(i11 Rlycr 1)1s160 fIll- utu.l! flan; ami 1 cm iromncnl.'flie Director immde,ul}' finenn'or of the curreur effur ro court rulings on ,ulnesuiwt, crc., the , enders;,Indthedl,tllcagesandpruhlenu establish .I coordinated Gcol;olphic 11nomrc issues duC1ISWd ere illusrante aswci Iced a illt ttlau,lping a "21st l4onllatlnn Ssslenl ltiltil; ,Ind re cugi. of the scope +nd nlerall ineolyement of emitir) City. lk6ke' will undcrsfutd neeriugthe (Ahfrom st,lnd,lydWome d the Director, 01 Vs posiuull. 11'flile thcllhuofsh,vinµpokrranJauthorit~ enmtrolslm In Igcnenr pnlctices to a ur,ur,lgblg tie program and projects I with nafl, reer maimF rs, othergorenl• pcdornl,lnce based ,Ind htnuess an.ly C imhcatcel,thc ncls Direaormustgmickl) ment .old rr'n,ue sector gronpc for the lacw%, balances and benefit of all concerned Partier. Because sec uulde of oper, AwillIlare the mtm uion. ,k'eolnpansing the focal Qu,lhrs 111IL111CCI of the Convnksion form of the farm of goycrnntcut in I'ortlaud is \huragcnlrnl inltIM,he is all eyuapr gmernmellt and hs/her rule as a unielmc,theDirecnlrmustbecapableof critical "Corporate Re fnglncering lacdamor, coorditimor and hroker of i facilitating and cuordiualiog citywide cflort which calls for the( in to mmi. enupcraliec guccnuucnoll epcratioes, decision making processes v0thow the ine ail facels of in bu,tllk s operations bcncllt of srntutory' authority.'l by abil- for potential inlpnlvenlelrr.rhe Dirce. CANDIDATE PROFILE it) t0dcleg1W10.1highyualiq st,lffand • u,r, under the guidance of the Mawr Ihel)ireCtar,OF,Inccupirsahighly workforieisanrcessin,5pccifie'n'yuire. and council, k111 grist and supiain the % h!e position schieh kill require ,I ments are, Bureaus' market csanlnl,uuln and test- person still %%ell dv%vlnrcd adluinislra• mguf sersiie>, possll+lccnlsnliclatrrpl of lice, fiscal, npcr,tunns and marketing EDUCATION AND EXPERIENCE uperouonc and gre.tter Perils of nner_ kills. The htdisidual 11.1111 hr Ill 1114L lbenest'Dirmorshauldllaceseeen guscrunu'ur,dcuoprralion.Streandlrung stalnling coviniumc for, respuuslcr to to tell rears Cvpericncc in senlnr Pere] ,If rrocvswe . user friendly illfornwoom he necds of the public, the \htyor, ( in, li imm. l management, business, public • s%swm% fur elnrens, rottvui,Ilk cslab. ( ourid, other officials and cmplurces, ulikimisrmioll or gonad imoagement Gshirtg mirli Cin 1 lolls 1rc other 111011. I!elSltemosi recognin'the uohorityaltd positions, ktensiv goeernmmul or • • ods that should be eq,lmrd isr the f responsibilities of elected ofhclals :end municipal man.(us'rnclu cyroalrc•s arc Director ,mdhurltcrpecrs, beeap.lk+Icofdifl'crenti,ltinguperational desired;hogerer,prnatcscaoresperi- Witie other Inge sc,lle Projects usues Ind polio) fornl:nion. the Dino once will lie considered where a cyist that will call for the Director's tot should be goal ;Ind reople oriented dernrnntrmcd working knowledge of a(tCj)IIoll, C.g., plmi% for the tj Cc sd S 14 lull a C.llalysl who n'lll Illotlrme st;lff goreT111l1en 'li rlperartnlls H celdcrlt, u, SI i million in 11c,11tl1 hsurancc and Council toward high ynahty r1 Badlelor's Degree in fiomcc, ,Man- s t% 1 ,i r k A agelnent, Garernnu'nt ut Public AJmim amtnumny. fhr x•IcaeJ person will he foI a S na tigh .+thlc.ll isnatiun is necd(d, ,rith a ,MASIVI's i one skull intaginariun .msl nsion nl aldardsIS c'sx IDA', lIle Direcu+ruill Degree prelerrcd. ensure contima'd prof;ress fur ill(, (wk !Litt to ulimmcringconmiki n'nt Ili the P_vpeneace in conm,Irahly surd of Porlllnd Ili ill areasuf puIIII, Jdluim conupr of Fyual Olspurrunitl in I'Im muuicipalgokernnsents,specialdutrias istratiun in s };ntssing and nu+den plnsntrntISldlairandpuutsetrvarovin or utilities is deshed. Denwnslrated Collins in [e. to CRI/101Is. t he Director will ir.nnntif backgmmlhds dealing in cuntntunin' The ')irrcror wi!I b•: a strong coot those e • pcaations to staff as well is a rcletiuru, inurgorenrnental affairs, nrluticator, Jecisice, ,11ae1 a dynantir high qu.llitcscrsice Juhtldrlocititensof labor conrracrs negotiation, human leader. at die direction of the \labor die ( it y' of Portland urd surrounding resources and labor relations, growth and Cin' Council, rile Dirraot still he I treas. management, capital and str.uegic visible pulihe figure, requiring escellenr I planning, and gorenunent finance verbal end Written conununicafions I COMPENSATION mechanisms are preferable. Candidates skills,asnell al,.i professional d(luranur I lie Cityof Portland Im%established should demonstrate fonher knnssdedge and appearmce. I lie Doccior sill hr: n I slarting salam range from the rmper and experience in Mg.11117A ions tiler el'fcaise rnan;agrr of people, process, SSIlsto the low-rnidS90%lDepot.lem(in encourage and deal cffeetieeh, with and resources, able ro utilize die (.1121 IS EspeneocO. An uutsr;tndinp; irogram cuizen participation and wo%ism' friar of stiff and subordinates. I he Director of hr llehh ,Ind allo%wilces .nndls the e.cperienccscurkinglorRu,udslCuuuuis I toll possess the strongest of commit- ulccessfnl c,mchd.ltr. rill no sales tac siuns or Councils of elected officials is menu to Total Quality .Managcnlenr and one of ncw lowest axlrofJicing preferred Candidatesshuuldhrfamihar 0 DMI and customer wo ce con.epts. rmkutgs atnung ut.ljor Western metro- with ,dl aspects of conmumitr relations It is extrenu'b' imporraw that the Duck ! pok In .bras, Purikod krill offer long in a metropolitan Irea with dncrse for Ill' .IIs1( n, entphw ir,tltl building term personal and professional growth rnpulttiuru and a high degrecut social ,Ipproaches with employees, citizen r1. the nest Director of the Office of consciousness. groups and Cif ( ouncil..l repwalion { I uimicc Administration. MANAGEMENT PROFILE l he new Director, OpA nwstcle,srlc lit I leader akfv m morir;ttc end uaspirc staff to focus fl energy ar,d idr.'s into APRICATIIN ANN SHICTION P11CFI8 workable prof ores, I be Director must Pnr dddilionul in(un1l.lUnn leKardinµ Iliik pusilion, contact Jcul' (lfdani. beupen, honest and aaessiblr it) d.1% -(I) d;tydeaIjggs.Ileltihemust i is oIpruvell record as a prngressise ntml,sgcr with ' J1:~tSI :N, 0~.1)t1\'19C I OI R o' scull psnnu nr,d prrwnnel ,nli slfi'!c1 : repul,lUnit Inv hciltg f,lir, i t I IIItit11 .lrcnelc Aunhrnt 1 tiune !51t Uuc Illfu'uc (Cerro Iscllerue, W,k 98(Hli h1y;l rs , rnpctcnt and cunsistcm. 'l'ilt Director trill emhr.uc dicersily, recog ISII6)t51-i•)1h + IT.uG) (51•G"R6i':~X nizing the taluc of 111%ohinp; a bro`i`l The final (cling date is October ?1, 1995, lit he runsidcred for the sy' trumnl'indrvidlt,rls.uulgn,upsand osition, suhnut Iresume to enwn,0ldmti ~ :(Lro cr FnIjuAill the tsdlseekwirwillthi• Ilueiit the Bureau position. please f criteria S filing dote, resumes skill he screened in rd;ltiun to the criteria outlined in this ,md thrOUghout the (:cry. Candidates I should 11.1% c the al Ihty rn rrco}, s th her ehtnC:mdid~atek with relcsuu yualihc, tools will he µo en pr Iiminary nac I i 0 flu' shut( and Inng term imp11011 its of iniersiei%s by the consultant. Inursiens skill he followed hr rafcrence checks prograws indtrend Ihe Nrecrurlmm fterrecenmgthreandidate'kpermissinn.('andidmesdeemcdglwlifieds4be be I resolute leader ho krill hate the ' referred to the Ciq's Schetion Cnuunlrtae, A final iniersirks pi lass skill then exporicuccaudssiilingncssto lndpplm bcsrheduledfordtesclckteJe.uldidatrk,mdandigihilitrlist kiill hcestallished ;utd iulplenwm %I(.negics that still f0lill in emb in mid Deeemhrr, 199(, thecunnnunuy's riscal goals chile being The City of Portland is an Affirmative AclionlFyual Oppurtunip hm• utiltdfrll Irf the needs of municipal plnyerandralucsdirersigatallly%clsofitsiwrkfurce,C:mefidarensisbingto * gnccrnnlenl, establish 1'cteran's I'refrrencc or need for aaomnrodalion under the Alfieri - ilrl5he skill possess a b:tlana r betkveen asscrtiscness aml diplnnran, cam with Disabilities An f 19901 Hunt make tiu'ir stains known to Jcnncn, he a good listener and willing to discuss 01d,mi & Cooper, life. matters candidlY, 'I hr Dirre(or must possess a strong in,ntagCment prescrlce, rwrte oNnnuu r.rw CIIIHbincd t0th file flexihilio to reach 1.0101(ONtai«tOIN INA 46O(NUet.Bt100WIDI6.1. v~Yt1111 u•alOOw e.npr• BONA `f compromise for the Nonfat 111 file entire uwu nuw.Ne rnrn.Ne OnuontN, roN~nkoN I 6 ca • 1 w~ . CITY OF PORTLAND I I AND ADMINISTRATION ORGANIZATION CHANT :gyp City comm mayw N w "cttr ---JJJJ--~hetw • tiWpl WYelopwat! AskNMNstrolkn • P#P$4 l WNA w"llM Co N Actlm a C AlIA cfeMlre ierrkn AfenNeiaNeN!] k11M iMSenlef~cl rii~itfi M aaifNlwtty, ! AceewlMi I PI Nikli~ 1'af"ki~' • cNollsoce • Ammataa • rierkors, • OMrnlems JJ • rreeowy L • Aeeeenle Plyow__s • UlUlfy Nerlew • hoolo w • Dutrwch • Ister"Ww"wlol cwMwutbi • c"Ismor • Wit isewacof • Poyroll • Eoraostmo NeEetkoo • frolNlNi cae ftstkn • Efytayee serflow comp"a • Dole Wirel • iWiet Analysis • frdn*o jb iewni$ • rroirnwUfi • General Leber • Ecwwdc • t;lwsl6wq • llowty ANNYsIs • Necrollowl • i/eretlw$ iNectNIMe ~ J 4 • o • 0 Jensen•Oldani Associates Inc. SAMPLE Compra+*nsrve 14L"nraet;outces CITY OF DENTON TEXAS Consuhanis Recruiting Specification TITLE: Executive Director Planning t Community Development REPORTS TO: City Manager STAATING SALARY RANGE: To Mid-high =SOs ORGANIZATIONAi. STRUCTURE: See attached city and department organizational charts. PEER LEVEL RELATIONSHIPS: Serving as part of the Executive Managment Team, the xecut ve Director works closely with counterparts over municipal Services 1 Economic Development, Finance, Utilities, Engl. neering/Public Works (the Deputy City Manager) and the Assistant to the City Manager. He/She must be able to develop and maintain productive working relationships with these Directors and with key individuals in other city Departments. The Executive Director provides review and technical advisory services to the City Manager and City Council as well as the Planning and Zoning Commission (seven Commissioners). In gg addition, the Executive Director m4intains accessibility for citizen 9. interest groups, mtmbers of the Homebuilders and Apartment Contractors Association, Chamber of Commerce and other related groups. Close working relationships will exist with the Historic Landmark, Human Resources and CDOG Committees. SERVICES: The Executive Director manages a staff of fourteen plus three ~ interns. Direct supervision includes the Community Ueve7opment Coordi• nator, Planning Administrator, Strategic Planner and Administrative Secretary. The Executive Director controls a ;378,000 operating budget plus an additional $150,000 annually in CON and other grant funds, COMMUNITY ORIENTATION AND JACKGROUND: The City of Denton, population 6 , , is located approximately forty-five minutes north of Dallas in an area known as the 'Metroplex Golden Trlangie'. Denton is how to • two universities, North Texas State (22,000) and Texas Women's Univer- sity (7,500), which have considerable influence on the governavrntal process. Denton 1s on the verge of a new growth trend and major dtlve1- opers are preparing for extensive light industrial and residential growth, Numerous projects ranging from downtown revitalization/Main Streat developarent to new large scale industrial parks will change Denton over the next ten to fifteen years. population projections p predict 1150000 residents by the year 2000, • Vt: SWe 570 Ors 509YW C tv 411 i tbh Avsnw H E / 9Nkrur WA 9500/ / (X$, 451.E 0 w 0 Denton Specification ` Page Two Denton is an independent community which his t1~~~4~--pfq- located close to a major metropolitan area but a f(19''vaite atmosphere. hardwood forestso high quality tell ,r.a. av.rd winning parks/recreational systems and a str educaElenr}---sy;~e~ provide the cowunity with its own identity, The city covers iA square miles and has a mixed urban and rural flavor. The City of Denton amploys $00 people. has an operating budget of $1164 (including Its own utilities) and a $22M 6enaral Fund. This recruitment represents a replacement fat an Executive Director who occupied the position for slightly more than five years. The former Executive Director remains a City employee but does not work within the same chain of command. DUTIES AND RESPONSIBILITIES: Planso directs, coordinates and reviews the activities of the planning and Community Development Department. Develops departwiental priorities and objectives; prepares, submit% and administers departmental budget; provides supervision and guidance to staff personnel. Provides overall guidance and direction for the development review process involving zoning, annexation, subdivision and other land use requests; directs the CIP planning process and oversees long range/. strategic planning for the City. Administers the comewnity development programs Stith emphasis on grant applications and administrative planning for housing maintenance pro- grams and CETA weatherization grants, and cowpliaece with federal grant requirements. Administers federally funded construction projects, involving coordina. tion with other city departments. Activities include project planning, contract administration, disbursement of funds, and property organiza. tion. Directs and manages numerous special studies lwctuding neighborhood preservation projects and various housing studies. Acts as department representative to various cwmnity and citizen I advisory boards and to the City Council; presents result: of studies and reconeendatlons regarding community development Issues, i:ad use, comprehensive planning, disposition of city property, etc. brks with 0 and assists all development interests in meeting the City's ordinances/ regutatIons. Perfor" other related duties as directed by the City Manager, SIGNIFICANT AGENDA ITEMS; These work programs were determined after dis- cussion w y Manager, key members of the Executive Team, staff N of the Planning and Community Development Department and key citizens el m serving on Boards/Commissions. The Items are not weeess rily listed in order of importance and are subject to change. i i 0 0 • ca 0 Denton Specification Page three A. Carefully assess the organizational structure 6WjJw level s/capabiiities while creating professional concrete departaw!ntal goals/objectives, create i aI communications _ systems to ensure regular discussion of operating resolution while involving staff in the dKislon-•aking processes, 6. Analyze existing computerized system within the City and determine applicability to the department which now operates in a manual mode. Examine the goo-based system Currently being developed within the Utilities Departm*At for use in planning activities. Recommend appro- priate system that will aid In long-range/strategic planning, C1P plaastinning and reporting of criticaltinformattioeg' economic modeling/fore- C. Develop an action plan for specific outreach program Including regular contact with homeowners and neighborhood associations, developers/ contractors and other major interest groups. Establish strong contact with the business community participating In such activities that will strengthen Denton's economic; development efforts. 0. Establish stronger liaison with University interests determining how the city might utilize the institutions' rosourtet for improved plan- ning and technical education of staff. E, Create an overall plan and study resources that will aliow Denton to more effectively utilize available grant monies ranging from CD660 HUD, UDAG and other subsidy programs. Closely review availability of funds from various programs, consolidate and improve the City's ability to ` access those funds. F. Continue the evaluation of programs in other communities and recommend to the City Manager best methods for considering and potentially iaple. menting new landscape ordinances, parks and open space requirements, the use of land dedi a tion or impact fees, in an effort to maintain the high quality environment in 9enton. G. Promote continued joint use agreements between Denton ISO and the Parks Department by establishing a viable Parks Planning function. Working closelyy with City staff, develop criteria and standards to be used In determining Denton's future open space needs. H. Study and make recommendations for the periodic update of the land Development Guide and expand the scope of the current Master Plan, • Schedule a program for revision of the City's Zoning Ordinance (last rewritten n 19691, Sub Division Re90ations and the criteria for Planned (Unit) Dove opwment. 1. Continue the process to develop a separate Area/Comprehensive Plan for the downtown area incorporating active participation of local mar. chants/business interests in this activity. Hire a Senior Planner who e will be dedicated to this task and Ongoing review of related issues. ! • Maintain an active rote in downtown redevelopment, housing rehabilita- tion and historic preservation programs. • ca 0 Denton wociTlctlon Jaye Four J. York closely 94q# Chaober of with the Downtown Iusiness Associa 1~ Coemurce to coordinate further funds developoent Program. Through the Comaeunity Development Coo 1 fto' ~ active role in downtown, re-development, housin r;!4b4UUt1! and historic preservation programs. - K. Establish a strong prestnce on the Development Review Committee plus Participate actively with the Pre-Design Conference Committee and related programs. Ensure on-going coownications with other members of the Executive Team. DESIRED SELECTION DATE: December 15, 1987, DESIRED EDUCATION i CERTIFICATION: A hchelor's Degree in Planning, Urban es go. rc ec Ure or re a ed fields. An advanced degree equivalent to a Nester's in Urban Planning is desired as is an Amorictn Institute of Certified Planners designation (AICP) and active participation in the American Planning Association or Urban Land Institute, EXPERIENCE DESIRED; The successful candidate will have demonstrated capa. Plit-y-T-mMe-areas of policy planning and analysis. He/She will be an analytic 1/datall-oriented individual who has strong experience in coe. prehensive planning, computerized applications and technical disci. plines. A background which includes strengths in financial management, capital improvements planning and fiscal impact analysis is necessary, A proven background in neighborhood planning, transportation Issues and environmental assessments should exist. The appropriate individual will have experience in a hi.1h-growth comma. pity environment where economic development and close Contact with the citizenry is required. Service in a community of 50,000 or larger, in close proximity to a major metropolitan center, will be viewed posi- tively. Definite experience in an agency where historic preservation, downtown revitalization and housing issues have high priority will be required. A demonstrated ability to work with nationally recognized and large scale developers is necessary. Prior experience serving as the primary liaison and negotiator working with these developers and representing the City viewpoints in a positive/constructive manner is essential. Although not mandatory, work experience in a university-oriented commu- nity would be beneficial. Experience in managing a budget and staff of Denton's equivalent site is also highly desirable. The preferred can. • didate will have five to seven years' progressively responsible expe. rience In urban planning or related fields and at 441t three years as a senior level manager. PERSONAL CWACTERISTICS; Th! new Executive Director will be an individual or cons era a pro essi+;nal stature, able to comwni ate complex ideas effectively to engine rs/architects, private developers and neighbor- hood activists, owAinications skills must be superior, enabling the Planning and Coawni'y Development Department to be viewed as an effec- tive representative of the City. The Executive Director will be a f 1 ~ ° i' t s ( :1 rl'~ •d M O Denton $pacification Page Five ~Osnea creative/innovative person who is able to sy thooftjec"om nda4s ~ from widely divergent viewpoints and recommend t ra to problems. ` The Executive Director must show positive leadership characterlst cs f including the ability to establish clear-cut goals/objectives for the Department and assist subordinates in workiny effettively toward those goals. The person must be able to defend his/her own opinion and the City's viewpoint In a positive, non-antagonistic canner. He/Sho should be able to be persuasive and results-oriented without upsetting the citizenry or Wning actively embroiled In political posturing. The position ""I"S a strong mediator/facilitator who recognizet limits imposed upon them by political systems. The new Executive Director must be a person who places maximum emphasis on staff davelopmeot; M/she should display genuine interest in being a 'coach'/developer of employe, talents. Demonstrated abilities to work " in a true team environment should be evident. While strong visionary or creative skills are desired the strongest candidate will be one who can realistically translate Ideas into cost-effective and practical proposals. A strong servlce-orientation must exist accompanier by a desire for long-term service that will help Denton through a five-to- Seven-year growth pattern. Finally, the desired Individual will have a proven record of proles- sionat Stability and service averaging four to five years with each employer. No question or negative inferences regarding morals, ethics or personal behavior should exist In background. The candidate should hwe a demonstrated record of community and professional contribution. PLEASE REFER QUESTIONS REGARDING THIS SPECIFICATION TO JENSEN-OLDANI ASSOCIATES, INC. (206) 461-3938 OR TO THE CiTT OF DENTON PERSONNEL OFFICE. THIS DOCUMENT IS NOT INTENDED FOR SENERAL 015TRIBU7100, JO/September, 1981 r ~ 1 1 { f 1 t 1 r ~ 1_ qq 1 1 I R • ! 1 ! Agenda N6. Agenda Item Dale 'r ATTACHMENT IV 1 • 1 i 1 . _ A„ 1 • 0 e lie, . AQlrtda No. Agenda Item CI'T'Y MANAGFR CITY OF DENTON We are seeking a highly motivated professional with exceptional knowledge and problem solving skills to coorJInale, plan and direct our municipality of 70,000 with the Mayor and City Council. Requires outstanding communications skills with five years of strong experience as a city manager, assistant city manager or deputy city manager, Must have a Master's degree in public administration, business administration or related field. Salary; $000 - 5000/Mo. with excellent benefits, Closing date; Please submit resume with 5 work related references to; Director of Human Resources, City of Denton, 601 E. Hickory, Ste, A„ Denton, TX 76205 c, 4p*esla&VTi saVcgrngrg5 f ',I • 1 r , 1' ~ 1 I+ a1. a . r + a i 1 f. I Agolds No. Agenda Item CITY MANAGER Dale CITY OF DENTOIN The Mayor and City Council at the City of Denton Invites resumes for the position of City Manager, The Community of Denton seeks the leadership of a high energy executive to coordinate, plan and direct our dynamic growth-oriented municipality of 70,000 Into the next century. Denton, Texas Is located 30 miles north of the Dallas%Ft. Worth metroplex and boast two major universities; The University of North Texas and Texas Womans University. This position requires outstanding communication skills including the technics of a seasoned consensus builder and inspired motivator. We will require s. professional mannger with well developed administrative, fiscal, operational and marketing skills to respond to the needs of the public, the Mayor, the City Council, other officials and employees. The City Manager Is responsible for coordinating the short-range, long-range and strategic planning of all city departments and will be responsible for negotiating and recommending awards of contracts for materials, equipment and services. He/she will review proposed budgets with the executive staff and make recommendations and presentations of budget Items to Council , Additionally, the City Manager will coordinate the activities of the City goventment with other government agencies and perform related duties as assigned by the City Council, We requiro, at least five years of strong experience as a city manager, assistant city manager or deputy city manager. Most have a Master's degree in public administration, business administration or related field. Salary: SM - $000/Mo. with excellent benefits. Closing date: Please j submit resume with 5 work related references to: Director of Human f Resources, City of Denton, 601 E. Hickory, Ste. A„ Denton, TX 76205 1 ~ i r c:lwpvPe3+aas4,HSCkdympr, ss . r • w.r wr..r.wrrr-...•. ! -0r 7 1 ~-5 rt/ 4 t ! fi fi;: • ~ t :1 \ 1 I it r ji Rl.,fr ~ ~+x,t, ! lr .I': j1 :rill r~~Aii [l~y.~~Jd~! ( 6 1( r'~~f~~~fy'Iry~~~'!~:Zr~Y(a c. (t a s., AQlndta No. A¢ends hem Date ATTACHMENT V i ~ ~~r ,r t, ~ ♦4 r sr (y.~~~,,~~~,~ysr }~i~k~g~t. y~S+~fS r , • • 96CMt MIA.WKi CITY OF DENTON 10119M CITY MANAGER 1995198 COMPENSATION SURVEY OPERATING 1994185 - OPERATING POPULATION SALARY CAR SALARY AND.: DEFERRED BUDGET ALLOW CARALLOWANCE COMP COMMENTS Donlon 5165 224 160 69 650 V03.314 t4 045 $107m 133 4%-ad WW*AA ' SURVEY CITY OUDGET POPULATOON SALARY CAR COMP DEFOCIMP OOMMENT9 AMkne" _ 560649350 108,000 $88000 $1'wo 589800 50 kftsrlm City Manager n9onp" 5203665570 274,877 $118692 53600 $122292 $16617 5%-457; 9%-401k $98'W2.898 66,000 $96.W $6.0001 $102 936 50 - - ---i-1 Csnolrlon $87,064,692 90.700 5105,516 E6 0001 _ SI 11515 60~ $7500 ennuelty College Sta $103.M.154 1 66,000 $97,5W 1 58,000 $103,600 $0 CM hired 8X5 lI! City pays depanMnt cove- _52-000 I GariandN` ; 5289177947 186.600 $114,129 53600 _ $117729 $760057600annuaNy e" 5519640 102,557 $105,324 $4,800 $110124 ~47.M $7600annudly 1Grand Prayi 82 g _ S 148 668 0961 165,100 $125.964 $6,000 . , 5131 964 $0 Irvin Lewisville - . i $42,637,6601 50.800 $96,952 $5,700 $104.652 50 City pays 5.21% i, of eat for dof camp; 143 oily pays dopandenl cove-ago $Qwl)r 'Mesqu leN" $80977154 106,0_00 $103,2'36 $3600 _ 5108888 _$7 t10057500ennus Plano $173203721 187,000 5120,632 510.600 $131032 $750057500 ennualy I,. i~ Rchardson $72 635 759 80,000 $114,996 $8,376 $123,372 - $0 CM hied 3195 _ f Temple 546070,460 49,107 _5109,576. .-__}6,400` $117976 $7600 $76008mually 589,100 $8.0001 $95.100 $7,500 11IT500 annually', Tyler $63,843 667 7.400 rocelvss achlevement Pay U6767yr Waco _ . 598 371 690 104 600 95 276 40R _ $100.676 000 SMAnnuailly :AVERAGE. $110117,3991 108:9T8 5105,688 05718 $111904 $47411:_.____- - _ • SAIARYCOMPA13ISON.. SALARY COMPARISON, SALARY COMPARISON I Base Salary Only 1 BIN Safay+ Cle Allowenu i Be» t3eWy+ Cx AHowana t _ - - 419411 ~TOTALAVGMKT $105.668 TOTAL AVG MKT 5111,304 TOTAL A4G MKT Cl IY OF DENTON $103,314 CITY OF DEN TON $107,359 CITY OF DENTCNJ a^rt l - - - AD JJSihM1ENT TO Rfylbl i l ADJ TO REACH • MARKET AVERAGE 2.20% MARKETAVET RA13E CH 30% 4 N Leased c3•value ' Adjusled annually based on sakuy and car allowance "Noreaponse,used 1994105data 1' s Aym6 No. Ap * Nay ATTACHMENT VI • • A _ • .i , ` i`r h,,~t t ~ i~ 5 t~3 sae.. - i5 + ~ , ~ ~ jt~ ? ~t~4f~j,s;t+~lf~%#~v?+,~iitr~~3{5°N3i'rt!1~t r • • § 4.17 DENTON CODE See. 4.17. District judge may order election, Shou Id the city council fail or refuse to crder any recall election Len all of the require. ments for such election have been complied with by the petitioning electors in conformity with this Art icle of the charter, then it shall be the duty of the District Judge of Denton County, upon proper application therefor, to order such election and effectuate the provisions of this Article of the charier. ARTICLE V. THE CITY MANAGER a Sec. 6,0i, The city manager, qualifications. The city manager shall be chosen by the council solely on the basis of his executive and administrati-c qualifiuitions with special reference to his actual experience In or his knowI edge of accepted practice in respect to the duties of hia office, as hereinafter set forth, provided that any persun who is appointed city manager must. have had at least two (2) years of experience as a city manager or assistant city manager, or the equivalent thereof. At the time of his appointment he need not be a resident of the city or state but during his tenure of office he shall reride within the city. ford. No, 73.86, § 2, 1211.79, ratified 1.1980) A See, 6.02. The city manager; term and salary, (a) The council shall appoint the city manager for an indefinite ' :rm. and may remove him by a ma ority vote of its members. At least thirty (30) days before such removal shall become effective, the council shall by n majority vote of Its members adopt a prf-'rninary resolution stating the reasons for his removal. The city manager may reply in writing and may request a hearing at a public meeting of the council, which shall be held not earlier than twenty (20) days nor later than thirty (30) days after the filing of such request. Pending such hawing the council may aaspend the city manager from duty but may not suspend or reduce his salary, After such public hearing, if one be requested, and after full consideration, the council by majority vote of its members may adopt a final resolution of removal. (b) The city manage: s salary shall be fixed by the council. • see, 5.03, The elty managed powers and darter. The city manager shall be the chief executive officer and the head of the adminL-satlve j branch o.` the city government. He shall be responsible to the council for the proper adminis- tration of ail affairs of the ilty placed under his oontrvi by this Charter or by ordinance or resolution of the council, and to that end he shall; • (a) App)int and, when neceosary for the good of the service, remove any officer or om• • • ployee of the city, except as otherwise provider) by this Charter and except as he may authorize the head of a department to appoint and remove subordinates in such ! department, In case of the removal of an officer or the head of a department after six 1k 16 • i CHARTER ;,fiends Item §'6 01 note-___._ i rnunths' service, if the person removed so demands, a written statement giving the reason for his removal shall be made by the city manager, and the person removed shall, if he so demands, be given a public hearing by the council before the order of his removal is made final. The statement of the city manager and any written reply thereto shall be tiled as a public record in the office of the city secretary. (b) Prepare the annual budget and submit it to the council and be responsible for its administration after adoption. (c) Prepare and submit to the council at the end of the fiscal year a complete report on the finances and administrative activities of the city for the preceding year, (d) Attend all meetings of the council, with the right to take part in the discussion, but having no vote, (e) Keep the council advised of the financial condition and future needs of the city and make such recommendations as may seem to him desirable. (1) Appoint, subject to the approval of the council, the city secretary. (g) Perform such other duties as may be prescribed by this Charter or required of him by the council not inconsistent with this Charter. Sec. 6.04. Absence of city manager. To perform his duties during his temporary absence or disability, the (city] manager shall designate by letter filed with the city secretary a qualified administrative officer of the city. The administrative officer thus designated shall perform the duties of the icily] manager until he shell return or his disability shall cease or until the council by resolution designates another officer of the city to perform such duties. See, 6.05. Administrative departmenta, The city manager is hereby authorised to organize the employees of the city into various departments and divisions with the concurrence of the city council. (Ord. No. 7986, § 2, 12.1179, ratified 1.1980) Seca. 6.06, 6,07, Reserved. Editor's nom-Ord. No. 79.86, § 2, adopted Dec. 11, 1979, and ratified Jan, 19, 1980, • deleted former sections 6.06 and 5.07 which pertained to directors of departments and depart. mental divisions and were derived unamended from the Charter adopted Feb. 24, 1959, ARTICLE VI. CITY ALTO: '-TY AND MUNICIPAL COURT Sec, 0.01. City attorney; appointment. • The city attorney, who shall be head of the legal deparSment, shall be a qualified rttorney. • • at•Inw licensed to practice in the State of Teas, He shall be appointed by the council. He shall receive such compensation as may be fixed by the council, 17 • p • r , , r i r • . r: r pate - j i t' ATTACHMENT VII • 7 r ~ ,r , r 4 v~ r ` r • r:, r ~ ni 7 lair G~Sryt ~+}J7 ~1 X1~r~~~i ' ,,fir r vi` i r fQ r Y Agenda No. Agenda Ilsm f Date t CITY OF DENTON SELECTION & PLACEMENT ESTIMATED PHASES/TIMING CITY MANAGER t selection Phase Projected Time 1. Hire Executive Search Consultant Contact firms, receive responses, evaluate, and authorize agreement and costs Early-Nov. '95 (scope, selection, costs, etc.) 2. Develop Position, Recruitment, and Community Profile Recruitment Specification/Brochure Mid-Nov. '95 Finalized, City Council interviews, & others 3. Develop Undated Job Description & Job Opportunity Announcement Mid-Nov. '95 4. Finalize Advertising & Ad Placement Early-Nov, '96 5. Application Deadline; receive resumes' Mid-Jan. 196 Position Closes (approx. 60 days to receive applications) 6. Evaluation Criteria Established for: End-0ec. '95' (conducted by executive search consultant) t - PaLar Screen - One-on-one Interview Telephone Interviews Re°erence Interviews 7. Applicant/Resume Evaluation End Jan. '96 Paper Screen of approx. 100 to 150 applicants Acknowledgment/Reject letters sent 8. Initial Semi-Finalist Established; Late-Feb. 198 - Screening by One-on-one Interview of approx, 20 30 applicants Report to city Council , 1 1 I 1 ~1 1 rl. ' I. J r 1 i 1 ' r ~ t 1 1 aanda Item Date Selection Phase Projected Time 9. Semi-Finalist Established; Mid-Mar. '96 - Screening by Follow-up, One-on-one Interviews of approx. 10 - 15 applicants - Telephone Screening of References of approx, 15 applicants - Reject letters sent - Report to City Council i 10, Finalist Selection - 10 Finalise: End-Mar. '96 for City Council to narrow to b 11, Finalist Evaluation (Denton) Mid-April '96 - Sell Denton/orientation/Tour One-on-one & Panel Interviews With City council 12. Select Final Candidate End-April '96 & Negotiate Employment Offer - Selected Candidate gives notice, moves, starting date, established, otc, 13. New City Manager Begins Employment May '96* * Depends on length of notice, etc. I { i • i r i 1 1 ,~Iila , 11 ~j O i j r. Agenda lipm oue CITY MANAG::R RECRUITMENT, SELECTION, AND PLACEMENT I RECOMMENDrh PROCESS & WORK PLAN Tasks JActivities 3 s 1. City Council Work Session Meeting - Council authorizes recruitment, selection and placement process and tentative schedule.} 2. Develop RFP outlining services to conduct executive search for City Manager position. 3. Prepare and conduct Council work session on executive search services and estimated costs for recruitment, selection and placement of City Manager. 4. Cali prospective consultants to solicit proposals. 6. Receive proposals, read and evaluate, call references, and prepare analysis for City Council considtaration; prepare and conduct work session on recommendation for executive search consultants; coordinate City Council meeting for Council to interview and select final executive search consultant. i 6. Coordinate with legal on executive search consultant agreement for services at costs authorized by City CoUnCil; prepare and conduct Council session to authorize the Mayor to execute the executive search consultant agreement. c 1, r4eet with and develop tentative schedule for executive search consultant to interview City Council members and k others (designated by Council) to develop updated job description, salary range and benefits, recruitment profile, advertising copy and sources to place ads. i 8. Coordinate executive search consultant meetings with City Council members and others to gather information co update job description, identi'y short-term and long-term significant 158118G faced by the City that should be } incorporated into the recruitment specification and A profile, and develop advertising sources, deadlines, and advertising copy. 9. Coordinate, determine deadlines and place ads in publications authorized by Council to initiate recruitment and advertising; develop and post job opportunity announcement on City bulletin boards. • 1. aj f ' Qcnda N.) AVendo 110m Vale 10, Respond to media requests for information on the recruitment, selection, and placement process, 11. Coordinate with executive search consultant, the selection screening process - i.e „ minimum qualifications, criteria for paper screen, one-on-?ne interviews, semi-finalists interviews, etc. 12. Coordinate with executive search consultant, the timing on sending acknowledgment letters and an EEO data sheet to determine ethnic background, gender, etc, of applicant pool, 13, Coordinate reject letters to applicants screened from process at each stage of selection process, 14. Respond to media requests for information on the status of recruitment, selection, and placement process, 15, Once finalists are identified by City Council, develop and coordinate arrangements for finalists to receive materials on the City of Denton, DISD, community, housing, etc, in preparation for trip to Denton for final interviews with City Council. 16, Coordinate with executive search consultant the development of materials for the City Council evaluations and final interviews of finalists (i.e „ resumea', references, final interview areas of questioning and sample questions, evaluation process, etc.). 17. Coordinate with executive search consultant finalists and City Council members meeting schedule to provide finalists a tour of the City, an interview schedule, etc, i 18, Respond to media requests for information on the finalists, their backgrounds, final selection process, etc. 19. Assist City Counr,il and executive search consultant with decision on final selected candidate including offer negotiations, relocation information, benefits questions, and other issues relevant to the Final offer, employment contract, etc, • 20. Assist with the new City Manager's initial transition to the City of Denton and employmenit (i.e., in-processing, relocation, orientation to staff and the city's policies and procedures, etc,) 1 , . c> 0 r DENToN o °0a0 00~'~ ~ ~OD O~ o a 0 o 0 a VQO N, OQD ~aQOa a ooa~ CITY COUNCIL r 1 rla 1--• r II[ f r A 4t i ~ l I,d r I 1 r r \ r I 'f 4: I i r I 0-6 Agmda W agenda item one CITY OF DENTON, TEXAS MUNICIPAL BUILDING • DENTON, TEXAS 76201 • TELEPHONE (917) 586.9307 Orrice of fha Cuy Manager ~ , I f MEMORANDUM TOs Mayor and Members of the City Council i RRW1: hloyd V. Harrell, City Manager DATEr October 19, 1995 SUBaECT: Community Development Funding Application for a Stage at Fred Moore Park At the last City Council meeting, Council Member Young asked that the attached funding application for a stage at Fred Moore Park be discussed by the City Council, Barbara Roes, our Community Development Admi.istrator, has provided background information concerning this funding application, As noted, such was requested as part of the Community Development Block Grant application process during 1994 but was not recommended by your citizen committee. The application was not refiled for 1995. If you have any questions, please feel free to contact me, Lloyd V, Harrell City Manager LVHrbw AMM0070C Attachment , II. 1 r i rAIQ~CfIf!(I to Qrwhey SVVW, it` r fY `I Fvf j I,{r r/~p~ ,t rf i ~ 222 E, ~ .Z ~i ~ t ~I r,~ Ngir, Vr r r f ;}two 1 I • ; CITY OF DENTON COMMUNITY DEVELOPMENT Agenda No. FUNDING APPLICATION Agenda Item ogle Section 1. Geaeral information a. Project Name; Fred Moore Park Outdoor Activi4LSU&t b. Location: Badshaw at E. Prairie c. Contact Person:_Mirkey to . Park Planning Coordinator d. Address: ~rh and Recreation- 321 E McKilMy C. Phone Numher:_(1117) 566-85Q5 _ Section II. Project Description a. Check the category which best describes the proposed activity, Hot.sing rehabilitation Homebuyer assistance New housing construction Nmolition and clearance activities -Code Enforcement Public Facilities & Improvements • Public Services (subject to 1346 cap) Economic development activities Other eligible activities (please describe below) • _ • • ! . • • CD Application ?10 Page 2 h,uenJa Item Data b. Provide a detailed cirscription of the project. This =oiect would provide a co grese.9&ee arm for =ial event ictiviti-s bCld within Fred M rtte rk i funetwat celebration. neighborhood ,=ial events church gmp aCdyido)l The stage area would Mitimmely 2,000 Ia,_$,.mid b4be consnncted east of the hack Il owts. _ Section 111. Project Budge! Please list the dollar amounts and discuss the specific use of the funds. A= Ux Personnel costs N_ NA _ Rent _NA NA Utilities -NA NA • Acquisition of _..NA_ NA-- prop" :y r al ' 1 5 I' t~r nr.s ~ s1 ,~~7 r -i 1. CD Appiication Agenda No. Page 3 Agenda Item . ' Pate Supplies A NA Equipment Nom- NA Materials 59.740 S9.740 includes the cost of h concrete, base ma erisl, and farmc for hr concret . ~p _ Construction Costs ILULD.- S15.2kQ includes etw rncf f ~r Intv~r of Vie. 77,ds VcQject_would to bid Out to Ontmref?a under gCmGfll~P~rlcs Professional Fees NA__ _ NA_ Other -ILA-- NA i i Section IV, Revenue a, What is the amount of community development funds requested for this project? _.$25.000 b. List all other project revenue by source and amount. With an to indicate those that require City of Denton support NONE J • • CD Application Aatnda Item 1 Page 4 Dart---- c. What other sources (such as CIP or gecerai fund S's)~'arc 71 to fund this project if rDBG funds are rot allocated? When is this funding available? NONE Section V. Beneficiaries a. Describe the individuals, households, groups and/or areas that will benefit from this project. If project provides an area benefit please include a map showing service area. prQ,'ect i wf uld benefit tM imntediae nefighthwhood by =vid ng a new stage area for the .si 1 event activities which are held within the pro (Inneteenth Celebration . neighborhood dial events- church grip activities), b, Direct benefits are those where funds are provided to assist a specific household or group. Indirect benefits are those where households or neighborhoods benefit as a result of a project, even though funds are not provided directly to them, Indicate the approximate number and type of benefit your project will provide. Explain the benefits that will result. Indirect benefit1.qnecial events held within Fred Moore Park. Explanation This ppplect would provide a central -o a a&L- area for the SMial event activities held wiWo t)o nark. Direct benefit b [ONE Explanation HQNE • ~ngenAa No - _ ~ CD Application , AgeodA IWO Page 5 Section VI. National Obiective Criteria a. Indicate which of the following objectives this project will meet. Explain how the project v: ,;1 Yom the objective. 1. benefit to low and moderate income persons 2. el'.inination of slum and blight 3. meeting an urgent need Thi,x Wo►ect wii' Pmide s benefit to low and moderate itxome residents, The median income in his census tract is $17.927 oer i Section VII. Need a. Discuss the community's need for the project. Use additional pages if necessary. E red Moore A is a 10 acre neighborhood p&rk which SMCS several of ft recreatin at needs of the cammunitV. Many Community =W events are held within the pad, (hira=h CelChMfign_ neighborhood i cw*+r W evens- church atgt;g iMitiesI. s nmiect will pmvide a wmnem ago area for use during these events. { • i 1 3 t r ! F- G> ! G ' t4enda too.. - iQPnda I1Pgl ~y~ Dal t ED C"0FDENT0N,TWS 100WESTOAK • SUITE208 • DENTON, TEXAS 76201 8J 383.1126 FAX(0932445 Community Tktalopment O fico MEMORANDUM TO: Lloyd V. Harrell, City Manager THROUGH: Frank Robbins, Planning & Development f~ FROM: Barbara Ross, Community Development DATE: October 18, 1995 SUBJECT: CDAC Action on Fred Moore Activity Stage Request On Marcl, 2-3, 1994, Mickey Ohland, Park Planner, presented a request for finding of an activity stage to the Community Development Advisory Committee. The stage was proposed to be built at bred Moore Park. Mr, Ohland stated that souse activities in the park require the use of a portable stage, lie noted that a stage similar to the one at Ihl, Civic Center could be built, and that the cost would be $25,000, Mr, Ohland added that the stage could be used for Junteenth, community church functions and other aciivities. No questions were asked by CDAC member,; regarding the project. Public hearings held in January also included no comments regarding a need for a stage in Fred Moore Park, A public hearing was held at the MIX Center on January 10, 1994, Comments/discussion by neighborhood residents regarding needs included the following: • changes in the housing rehabilitation progrfmn and the new reconstruction program 111, status of the Morse Street sidewalk project ! status of the MLK playground project j • need for rehabilitation of Fred Moore Day Ctrce • need for services to persons with AIDS • need for a homeless shelter • need for rehabilitation of the American Legion Ball for usP as a community center • need for a tenant services building at DIIA ! a question regarding use of CDIIU funds to build att animal shelter ! Before developing recommendations to the City Council on tltc use of 1994 CDBCJ funds, the CDAC was provided with minutes from the public hearings and results from the City Council •Dedlcated to Quality Service" 0, r Agenda Ik. 4oenda Item Data priority questionnaire. Attached are excerpts from the. March 28, 1994, 1 400. was at this meeting that CDAC: members developed funding recommendations. Under section HLJRVgommendations to City Council, members discussed funding priorities. The practice of the committee is to rank all requests and consider those with the highest rankings. Since the activity stage project is not mentioned specifically, it can be concluded that it had a low ranking from the committee. A chart on the third page shows the CDAC's recommendations. Of the $629,323 in 1994 funding that was allocated for public facilities (including nonprofit facilities), $498,583 or 79% was allocated for projects in the Southeast Denton neighborhood. The request for an activity stage was not resubmitted in 1995. Recommendations for expenditure of 1995 funds included $353,089 in public facilities improvements. Approximately 38% of the 1995 public facilities budget was allocated for projects in Southeast Denton. Public hearings on the use of 1996 CDBG funds will he held in December and early January. Notice of funding availability and requests for proposals will follow the hearings. I would be happy to contact 1 ARD and request the resubmission of the activity stage proposal, Please contact me at ext. 7235 if you have questions or need additional information. Thank you, Dar ara Ross • I i f 1 , , S . J ii • 0 Official Minutes tpenda No CDAC Meeting on 3/28194 Page - 8 t)ate._ r Ms. Ross asked if the technicians were stale school residents. Mr, Adams Indicated that the technicians are employed and Irained by the Denton Slate School. Ms. Ross then asked how many technicians would be employed because of the Increase space and volume. Mr. Adams stated that it would have to be Incremental based on the system. He. also slated that as demand begins to grow the need for therapist and technicians will also grow, Ill. RECOMMENDATIONS TO CITY COUNCIL Ms. Ross informed the committee of the total funds available for fwrding. She indicated that $950,025 Is available for CDBO funding and $450,000 for HOME funding. She added mat the HOMES program is jest for relwbilitntion ptoJetls, The iota] funds that the committee has to fund is $1,400,025. 'I1re committee agreed to prioritize the applicatior>,s, discuss and then consider fianding staring e with the highest ranked priority. f The committee disceudsed the. Denton Affordable Housing Corporation, Nis. Notion asked if ; city has to allocate 551A to a CHDO. According to Ms. Ross, If the city accepts the HOME i. funds from the fecteral govermaent 15% would need to be set aside for a CHDO, The Denton Affordable Housing Corporation is the only CHDO that Denton has. 1 'I1te. conunftlee dlscusred the Human Services Request, Ms. Notion indicated that the torrent ,rr budget for HSC is $100,000 and this year's request is for $178,053. Ms. Martinez stated that HSC should only be hutded for the saute amomn as last year, Ms, Ross slated that the HSC had 45 requests aril That Is due because. agencies have. heard that more CDBG money has come to the city, his. Fox indicated that the major of the requesting agencies are agencies that really need money. Ms. Notion stated that HSC should get an Inereaw from last year. She suggested $150,000 and the. committee agreed. The conmrittee looked over city council prioritlzatlon list. According to the counell prioriiizallon Ilst Children, Fdocatlon, Housing, Drainage Improvements, Homeless services, Literacy, Cole Enforcement, Homeless Facilities, Housing Rehabilitation, Homeownership Assistance, Demolition and Clearance, Parks and playgrounds were highest priorities, , 'flw Coll), 'lliee Cliscuswd Engineerings projects. The projects that ranked the highest of all L'ngimeering projects were Chambers Street Drainage, Old NIK&T Rallroad, Chambers, E3oard4olk Park Lane & Simmons Street Repaving, Handicap, Communily Sidewalk Repairs. The comnnitice agreed to fund Chambers Street Drainage, Old MK&T Railroad, Chambers E3oardwalk Park Lace & Slmunons Street Repaving. Ms. Notion stated that the Chambers, l3oardwalk, Park IAIne and Shnmons Street would benefit 590 Individuals. The committee agreed to fund that request. 1' • • i i Official Minutes CDAC Meeting on 3128/94 j `ggtnla No. - Page - 9 Agenda item IWE The committee discussed the Adult Day Care Renovation request. Ms. Pox stated that she rated the Adult Day Care request low because it is to renovate a building drat the agency will probably lease for a short term. Ms. Ross indicated that the city could not rehabilitation unless the agency had a ten to fifteen year lease. Mr. Ramsey pointed out that the city had never funded an agency that was not operational. The city has always walled until the agency was In operations for a year. The committee discussed the North Texas Physical Management Center Building request. Ms. Martinez Indicated that she had some concerns about why the Volunteer Council would be asking for CDBG funds. She added that she used to be on the Volunteers Council for four years, and the council receives many donations and their grants are easily matched. She also added that the Meadows Foundation will match any grant that the Denton Slate School receives. The committee diseased the Denton Historic Inventory request. Ms. Norton indicated that file Denton Historic Inventory project would be of an assistance to the Community Development Office. Ads. Rats stated that she had contacted the City of Amarillo to find out If the inventory helped them expedite reviews quicker. Their rehabilitation manager responded that they were still having to use the same process for reviews as before the inventory was done. Ads. Ross slated [hat is would be good to have an inventory. 'I tie committee discussed the fired Moore Renovation request. Ms, Ross stated that Ms. Kircher had informed her that they would take and work with what the committee gives them. Nis, Martinez recommended funding Fred Moore. Renovation at $200,000. Ms. Ramsey stated that it is imperative that agencies such as Faithaven, Heritage Oaks, Phoenix Apartment need to have a long lemh range plat) for maintenance and repairs. Ms. Norton asked for the, requests needed ;:i be funded. Ads. Fox indicated that maybe CDBG could fund one of die requests and they could raise money for the other requests. It was agreed by the committee not to fund the fired Moore Playground Renovalions, The connrniuee agreed to fund Denla Park Playground Upgrade for $45,000. The committee discussion the ADA Compliance request. Ads. Norton stated dial tile ADA • Compliance request is for a small amount for the work That was going to lx done. Mr. McDade suggested decreasing Housing Rehabilitation by $8,420 an,' fund file ADA Connpllarlce. The committee agreed wilfi the suggestion. Nis, Ross stated that statements have been made abonl file number of request from city departments. Many other sides treat CDBO finds differently than Denton, for Instance depanmenis in other cities are allowed to recover indirect costs, TFie Community • Development Office does not have to pay indirect costs, which allow more money to go into • • programs. Ms. Ross added that College Station did an Indirect cost plan that was $200,000. Departments feel that since they do not recover indirect costs, maybe they can recover some of that money to create programs to benefit the citizens. The committee agreed that the following requests for the following amounts should be recommend to oily council for funding from CDBO and HON113 funding: I p • i Official Minutes ~ptnde CDAC Meeting on 3/28/94 Agenda nem Page - 10 Ode CDAC Requesis Recommended Amount Owsley Addition Community Center S 26.000 Homebuyers Assistance Program $ 150,000 Denton City County Day Nursery Drainage System and Regrade Playground $ 22,223 SPAN/City of Denton $ 14,140 Playground Improvements $ 10,400 Human Services Committee request $ 150,000 Housing Rehabilitation Program $ 200,702 American Legion Hall $ 100,000 Affordable Housing Development $ 130,000 Denton Affordable Housing Corporation $ 75,000 Fairhaven Rehabilltation $ 14,957 Demolition and Clearance $ 65,000 Fred Moore Center Renovation $ 200,000 Chambers Street Drainage $ 140,000 Remove Old MK&T Railroad Culvert Drainage $ 12,600 Chambers, Boardwalk, Paris Laue&Simmons Si $ 35,583 Denla Park Playground Upgrade $ 45,000 ADA Compliance $ 8,4-0 S 1,400,025 IV. MEETINO ADJOURNED Ms, Fox made a motion to adjourn the meeting, Ms, Martinez seconded the mollon. Al the committee members voted in favor or the motion. The meeting was adjourned at 8:50 p.m. • <dr~dsn9lkS~dO178min L~ • HANDOUT TO COUNCIL 10/20/95 l.aerrda Ilem D014..- CITY of DENTONr TEXAS MUNICIPAL BUILDING ~ 215E. MCKINNEY a DENT 0N, TEXAS 76201 (817) 566.8200 • DFW METRO 434.2528 Dear Denton Citim, - The "Vision For Denton • The 21st Century' project bit reached a major mllo!stooe. On Monday, October 30, and Wednesday, November 1, at 7;00 p,m, at the Campus Theater, the project's four Action Teams will make their final reports to the public. Please plan now to attend these Important presentations. As yc,... iy recall, it was two years ago this month, October of 1993, that approximately 400 Denton citi-.4A 6 •..iered at Ryan High School on a Sunday afternoon for the Vision Kickoff, It was one year ago; Au - ' , October of 1994, that the project's six Impact Groups made their presentations on Denton's future as a business city, a cultural city, an educational city, a functional city, a hospitable city, and a transportation city. Many initiatives were Identified and recommended by the Impact Groups. After much study and d&=ion, the Vision Cabinet formed four Action Tean and selected nine initiatives for lmmedlate implementation, The Live, Work, Learn and Play Action Tvims have worked long and hard on ways to turn these Visions Into reality. The Learn Action Team brought forth two additional initiatives. The results of their efforts will be the sub*-t of these two presentations. From the very beginning, the Vision Project has been a broad-based grass roots program comprised of Denton citizens. Hundreds of people have been involved and have helped shape this vision of our city's future. I feel that it is important for all of our citizens to continue to participate In this process. See you at the Campus Theater on October 30 and November 1, Thanks, Bob Castleberry Mayor 1995 October 18 "Dedicated to Quality Nervlre" a v, 0 c0 s t Wl DENTON 1 ~OQppQ0OQ OF D . p0 F ~ N D Q A, 0 0 ° cz ,4A CD p a }OOO 000 0000 o N, ~ o000 oaoa~aoQo ® CITY COUNCIL ~ • • • w • HAND OUT TO COUNCIL 10/24/95 a No, ,.:..a Item pare CITY OF DENTON MAIN STREET PARKING MANAGEMENT PRIVATE CONTRACT SERVICES r The following is a preliminary proposal for the private management of parking services In the Main Street district of Denton, Texas. Management would be provided by Marlin Parking Systems (MPS), a local Denton firm currently managing over 12M parking spaces for the University of North Texas. MPS Is also a parking operations consultant for institutional and municipal enlilles and has provided services for projects ranging from the City of Sherman, Texas to Elmhurst Flospltal In New York City. The following proposed services are being offered at a greatly reduced budget made possible by the fact we have existing management and overhead in this community. Proposed Services: Parking Lnfumement illegal parking, loading zones, 2-hour parking tickets Issued by MPS, collected by City impounds provided by MPS, fees sent to City Parking Complaints respond to community calls via a pager collect feedback via storefront visits respond to information forwarded by Police Depl F7agraat Violalors issue preptinted warnings "Subject to Impound" boot impound autos with excessive unpaid tickets release auto subject to driver paying impound fee or paying all outstanding fines Motorist Assists • change flat tires (or air up tire) • provide jump starts for dead batteries • provide gasoline for empty tanks - provide car unlocks when driver is locked out • provide Iransportatlon to neighborhood mto shop Shop Mner Assists . selective enforcement of loading zones - reserve space for truck unloading by appointment • arrange for VIP client parking by appointment • assist with traffic control during emergencies Strvel Scrape Mafnt, - pickup trash on sidewalks & streets daily - water sidewalk planters . repair signs and report replacements to City f conduct ilghltng survey weekly & report to City Public Relallens storefront visits weekly provide on-sheet parking instructions cancel same day ticket on first time offenders dislrthule Main Street parking brochure 0 distribute quarterly Parking Newsletter by MPS attend Hain Street parking meetings MPS manager to conduct random opinion surveys • 0 , e Agenda No. 1 ORDINANCE NO, 61-16 Agenda Item Date Total Number of Unpaid Liens 3 Amount of Unpaid Principal $ 8,352.76 Amount of Unpaid Principal & Interest $30,104.25 Liens to be Released 12 Amount of Unpaid Principal on Released Liens $ 2,442.69 Amount of Unpaid Principal & Interest or, Released Liens $ 8,803.04 ORDINANCE NO, 62-13 Total Number of Unpaid Liens 6 Amount of Unpaid Principal $ 2,084.21 Amount of Unpaid Principal & Interest $ 7,483.40 Liens to be Released 3 Amount of Unpaid Principal on Released Liens $ 1,178.45 Amount of Unpaid Principal & Interest on Released Liens $ 4,231.25 ORDINANCE NO=, 644-266 Total Number of Unpaid Liens 18 Amount of Unpaid Principal $ 5,309.15 Amount of Unpaid Principal. & Interest $17,472.66 Liens to be Released 8 Amount of Unpaid Principal on Released Liens $ 1,656.30 Amount of Unpaid Principal & Interest on Released Liens $ 5,673.50 RDI MCE N0. 65_3! Total Number of Unpaid Liens 1 Amount of Unpaid Principal $ 853.15 Amount of Unpaid Principal & Interest $ 2,801.56 e Liens to be Released 0 ORDINANCE NO, 66-3.4. Total Number of Unpaid Liens 49 Amount of Unpaid Principal $12,444.72 Amount of Unpaid Principal & Interest $39,578.69 ei ~ • • Liens to be Released 18 fff Amount of Unpaid Principal on Released Liens $ 4,779.30 Amount of Unpaid Principal k Interest on Released Liens $15,967.09 • to s s: STTId* ARY Total Number of Unpaid Liens 107 Amount of Unpaid Principal $29,043.59 Amount of Unpaid Principal & Interest $97,440,56 Liens to be Released 41 (38%) Amount of Unpaid Principal on Released Liens $10,056.74 Amount of Unpaid Principal & Interest on Released Liens $34,674,83 (35%) i 4177 • • Apl7IQa N0. Aouda ham Oats STATE OF TEXAS 5 AFFIDAVIT OF HOMESTEAD COUNTY OF DENTON 5 PROPERTY; Address: Street City County State/Zip Legal Description: _ PROPERTY OWNER: Name; Present Address: Street City County State/Zip Present Telephone; f If deceased, date and place of death: Date Place (City, County, State) INFORMATION ABOUT HOMESTEAD PROPERTY: Period When PROPERT" owned by PROPERTY OWNER: from to Period When PROPERTY OWNER resided at PROPERTY: from _ to AFFIANT; Name: Present Address: Street City County State/Zip Present Telephone; ( 1 Date of Birth; 7 • Relationship to Property Owner: ! ! AFFIANT'S TESTIMONY: "I am the AFFIANT in this Affidavit, I am over 18 years of age. I have personal knowledge of a'1 statements and information stated above and they are all true and correct". a i t 1 "I personally know or knew PROPERTY OWNER during the period of time that PROPERTY OWNER resided and owned the PROPERTY described above. Based upon my personal knowledge of PROPERTY OWNER and PROPERTY described above, the PROPERTY was the homestead (permanent residence) of PROPERTY OWNER during the period of time stated above", "I have attached to this affidavit a deed or other real estate document which evidences PROPERTY OWNER's ownership of the PROPERTY during the period of time PROPERTY OWNER owned the PROPERTY stated above". "I have attached to this affidavit the following documents (e.g. letters addressed to Owner at the property address, loan documents, tax records, etc.) indicating that PROPERTY OWNER resided at the PROPERTY during the time period stated above": "I understand that making a false statement in this affidavit or making this affidavit for compensation is prohibited by law and may subject me to legal penalties". Signed on 19 Affiant'a Signature i SWORN TO AND SUBSCRIBED before me on this day of 1995, • Notary Public, State of Texas • Tnatructionar Affidavit must be completely filled out, then signed before a Notary Public, You must attach a certified copy of deed or other real estate document showing PROPERTY OWNER's ownership of PROPERTY along with other documents showing PROPERTY OWNER resided at PROPERTY, Return completed affidavit with attachments to Denton City Attorney, City Hall, 215 R. McKinney, Denton, Texas 96201. As WAFF.DDC m • S ' F 1 1 E f 1 V t 1 r 1 EE I J C) ~ r 7 cti h It • tl k t • 3' 1 li a i s I 1= I LmEE i i