HomeMy WebLinkAbout1979
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LIBRARY BOARD
Miffs, Pat Wavde, Chairman ANNUAL STA'T'ISTICS
Dr, Alice-Travella, Vice-Chairman
Mrs. Flinor Caldwell., SecretaGy Emily h'ow'ler tbraryt~,"~i,
Dr, David speak rtr 'it,,;+
Mrs, Kaye McCallon w
Mr, Dick Stewart
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Dr. Lee Miller
Dr, Sam Js Marino , n
Mr. Chester sparks * ++`~~f~~'' r;!;
v` ff
CITY COUNCIL
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Mr. Bill Nash, Mayor
Dr. Ray Stephens, Mayor Pro Tetn""'►. , '
Mr, Dick Stewart
Dr. Roland Vets
Mr, Bud Hensley
Mr, 0, Chris Hartung, City Manager ,
ONER$ CgURY
COMM SSI
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Judge Jerry John Orewford, Chairman
Mr, Cheater Sparks,
kr, L16yd D. Odle Mr, 0, ll. (Happy) Salmon 1979
Mr, B4 , (Bilk) Switzer
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Mra, Jo Hill, Clor'k
f Mx, G, H. 'Bailey, Auditor"
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FACTS & FIGURES SPECIAL
1978-1919 SERVICES
The Literary offers somathing or
everyone with i.ts special ser.,
POPULATION,COUNTY OF DENTON (1979 0,0,0. aft.) 127,950 vices, ADULT EDUCATION for con-
STAFF`(F,T,E,) 17k tinuing adult basic education'
needs, independent study units i
featuring audio-visual' equipment,
which offers a variety of subjects
ranging from Spanish to career in= '
formation and consumer advice,
S INTERLIBRARY LOAN, Need a book we
don't have? Our interlibrary loan
service utilizes a statewide library i
TOTAL HOOKS CIRCULATED 216,341 network to track down and firing in
NEW BORROWLkO CARDS ISSUED 21846 t1la book for check out here, ART,
TOTAL REGISTERED BORROWERS 41,177 Art prints and sculpture ara avail-
FI7.MS LOANED 1,381 able on six-weak loans, and such
REFERENCE ROESTIONS ANSWEFEA 8,644
film classics as Charlie Chaplin
CENSUS MXCROFILMS USED 449 and Laurel and Hardy are featured
LIBRARY USERS -AVERAGE PER WEEK. 21254 in ' tha'Bmm film selection,
CHILDREN'S STORY HOURS', Puppet
shows, storytelling, films and
other fun and informative
activi- ties happen every weak, SPECIAL
I FINANCIAL RESOURCES cdLLEGTt4N9, Thbsaldluda S
p
C0~ 011 NT1!11ON late, Texas, Denton, and Genealogy
CITY OF DENTON 126,944 collections (ask about the census
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61944 films), AND MORE. There are many
L,B,O,A "GRANT 81951 other services, teo--tel.sphona
TINES; DONATIONS, HwOkIAL5 161023 reference, 16= films' and a record
end tspe collea.tian, Any questions
regarding special sarvicas can be
answered at the Rafarenae.Dask,
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EMILY VOWLER PUBLIC LIBRARY
Annunl Ropott
1978-1979
The li.brnry's primary goals are to help our patrons locate
materials that meet their informattonal or recreational ncodel to select.,
acquire, and process those materials as quickly as possible, and to present
timely exhibitu, displays, and programs for the community.
Each year the library sets goals for special projocts:. Our objec-
tives for this year were to continue the conversion to automated circulation
and to test the performance measures (program indientors) included in the {
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annual budget. The library applied and was funded for a special project
from the Dapartment of Labor. The CN,TA grant provided one full-tima aupar- ~
visor and and five full-time clerks to convert the balance of the collection
for autbmation, Project personnel lack the 80019; the reference, Texas,
f and Ironton collections which can be finished before the grant termination'
t Fobruary 1980, Staff turnover was a ma,or problem this year and, for this
j reason, records on our performance measures are uneven, incomplete and in
E some oases, completely missing, We will continue with the same moasurob and
will evaluate the first six months of next year to see if they shoykd be
changed for the 1980-81 budget,
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increased demand for service set the pace for the year at a
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"fast gallop." Volunteers came to the library's aid from the Denton Benefit i
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League, RSVP, the Denton City Counoil, and from our City Manager, The
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volunteers served by answering the phone, checking in books, filing cards
E in the public catalogue, working in technical processing, telling stories ~s
r to children, and assisting in the Reading Is Fundamental program, The library
tt~ also utilised OVA employees to help fill in for needed unbudgeted and/or
1 unfilled positions. When positions were open, two from this group joined I
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our regular staff:. The number of our Spanish speaking patrons is growing
and we ware fortunate this year to recruit and keep a staff maiabor who
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spanks Spanish fluently,
216,341 items were loaned to the citizens of Denton County this
year. 66% of the loans ware to adults and 34% to children. The automation ~
of circulation has not been witliout preblama, but has allowed the library l'
to mnko a major gain in processing of many paperback materials, An item 1
number on the book has replaced the traditional card and pocket, saving
the cost of processing materials and the coot of staff time to apply them,
The speed of loan transactions allowed cm librarian who was spending half
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l of her time at the circulation dusk to return to Adult Services full time.
I It is hoped that one full-timo clerk can also be moved to Adult Services
after tho first qunrtor of next year.
Our unsolved problem this year has been lihraly perking. The
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k parking lot was built as a requirement of the 'Texas State Library when a
matching grant was obtained to add on to the library building in 1969,
Ladies attending mantinga at the Woman's Club regularly take all of the
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library's parking space, making it impossible for patrons to use the library.
Most of these ladies using the Women's Club are library patrons who
actively support the library, We are trying to encourage use of the Civic
Center parking lot) but feel that it will be dome time before People,realiza
they can walk through the perk.
Library Board mombere cheerfully donated thirty-three plus hours
-t of their time to board meetings and were active in one to one public relate
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tions program for the library, Mrs, Elinor Caldwell, Library Board Secrs-
tary, has also been serving as AdO spry Board member and'Senretary for the
North Texas Library System,
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DIVISION REPORTS'
ADMINISTRATION
Pro rain Description
This division administers and supervi,sas all library activities by;
Implementing and monitoring library programs; preparing annual budgets
and monitoring expenditures; planning for capital improvements; promoting
the integrations of library programs into the community; maintaining
records and filos and preparing necessary reports; accepting, selecting
and acknowledging gifts to the library. We are alsu responsible for
devoloping library growth in conjunction with local, regional, state and
national organizationa and agencies.
Pragrem Indicators
Speaahes/LeCturesa/Hastings 53
Conferences/Seminars Attended 9*
StaffInterviews/Consultations 32
Memorial/nonation Transactions 2,815*
Offices/Committeoa in System, TLA 1*
Letters/Board_Notices 119
Reports/Budget/Grant Applications 13
Statistics
SPFECNRSi 6
Denton Benefit League; Good Samaritan Village; DAR; Nigh Noon Lions;
Chaired Panel` Discussion for TPA 22nd Regional Conference on Learning
Centers; Optimist Club.
MBRTINOSi 47
Library Board - 11; PLANT/TRALA - 6; Landry/Ford - 4; CBTA - 44"; NTLS
Advisory Council/Planning committee - 4; AU Supervisor/Direator - 4;
City Council - 2; RIF 1; Mark Smith - 2; has Preston - 2; RSVP - 1;
'Pack Force on National Periodicals Canter - 1.
CONF'BRRNCES/SRMYNARSt 9
SWLA; T1,1t Cavarnor'a Conference on Librarian and Information Scian(,a;
TLA; ALA; City Inearvica - 2; NT Seminar on Services to the Aging; COO ;
Workshop on Cable 'PVC
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STAFV INTERVIEWS/CONSULTATIONSt 32
Interviewed/hiredf Librarian II - 1; Librarian I - 1, Library' Assistant -
2, Library Technical Clerk - 2, Library Clerks - 10; Approved update on
circulation staff and procedures - 4; reviewed and signed RIF grant
proposal and orders • 5; worked with toehnical processing staff to reaffirm
Emily Fowler Public Library procedures 7,
OF'F'ICES /COMMITTE89 i 1
NPt5 Planning Committee.
x
t'SKMORIAL/DONATION TIMSACTIONS;
DEPOSITS; 383
Fines/Donations/Memorials 228 $16,023,31
Xerox 46 21180.73
Student 115 990.00
PURCIIASE ORDERS?RECEIVING REPORTS/CIIFCK HQUTSITIONS: 289* ,
PERSONNEL STATUS CHMGE SHEETS, 15*
REPORTS: 56
Memorial lists - 12, Library Board Minutes - 11; TLA Minutes - 2;
Monthly Deposit Reports - 12; others - 19.
LETTERS/MEMORANUUMSt 108*
STApr PAYROLL/WORK-STUDY WORKSHEETt 52
EMPLOYEE: REQUF;ST t 16*
CITY COUNCIL AGENDA RFIQUF;STI 2
ASSISTED TE01IN CAL PROCESSING BY;
Cards typed - 66; Cards filed - 200; kooks processed - 100; nindery
t books processed - 47; Accession cards pulled - 19.
ASSISTED ADULT SERVICES SYt
( Cards typed for Denton Record-Chronicle index 227.*
i *Incomplete
TECHNICAL PROCESSING
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4 Pxo ram Descriptica-
This division is responsible for ordering, receiving, cataloging and
processing now materials for the library; evaluating Sift books and adding
a to the collection; typing cards for the publio catalog; and filing shelfing
and also maintaining the materials owned by manding or sending to the
S book bindery,
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t Program Indicators
8,722
Volumes added/Yearly,
t' Total cards typed 18,284
Total books cataloged' 71176
Total POs & RRS 686
Total items relabeled 25,808
p Total label$ 129,040
Total CRT entries 31,184
Books withdrawn 677
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Staff Comments
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The acquisitions/technical processing area increased production
this fiscal year in all statistical measures except total books catalogued.
This can be explained by the many reference books ordered that updated
continuations already in the collection. Therefore, they were counted as
added copies rather than as books catalogued. This fiscal year the acqui-
sitions/technical processing departmont has implemented processing/catalogu-
ing procedures that are getting the books on the shelves faster than last
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gear. Also, the computer project is moving along very rapidly and has only
the 800's and the books in storage to complete before its termination this
February. Both of those accomplishments are consistent with our twin
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i objectives of getting the books on the nhelves as soon as possible and
getting computer numbers on all circulating materials,
CIRCULATION CONTROL
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Program Daecription
This division is responsible for registering patrons, providing library
cards, performing check-out and cheok-in of materials, maintaining file
of ovardues, notifying patrons when books are late, collecting fines,
reshalving books and automation of circulation,
Pro ram Indicators ;
Materials circulated 216,341
'Books shelved NA
s Overdue transactions NA
Telephone calls 190257
Patrons registered 20606
i Changing patron registration cards NA
Computerizing patron cards NA,
9tatletics
Circulation 1978-79 New Patrons 1979»74
October 15,453 273
November 14,659 166
f December 12,954 145 i
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Circulation 1978-79 New Patrons 1978-79
January 16,530 266 J
February 16,639 198
March 19,808 264
April 17,938 211
i May 18,457 212
June 23,922 273
July 22,961 264
August 20,718 278
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'l September 16,186 254
r TOTAL 216,341 2,806
1 Staff Comments
The 1978.79 Program indicators suffered this year because of staff
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M turnover, The number of overdue transactions was lost in the transition
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between three different overdues clerks, Statistics for changing patron ,
registration cards and computarir.ing patron cards was lost in the shuffle
of 15 different people, filling the four circulation clerk positions. The
p Books Shelved Indicator was found to be undocumentable,
k The Circulation Manual was revised and revision of the overdoes Manual ;
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was begun, A'flier on Library Rules and policiea--taken from the Library
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Policy Manual--was created, This flier is now handed out to all new
patrons and to those with questions about library policies. The staff
began a"project separating the files on city and county residents, This
was completed except for the route addresses,
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Automation of circulation continued and several of the bugs were
worked out of the programs with the help of the Data Processing staff,
The printing out of overdoes was overhauled to improve and speed up the
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proceea, The statistics printout program was rewritten to give a more
accurate count. The number of books per day now checked in and out on i
the computer has reached approximately 65%. This necessitated the
r rearrangement of the physical ratting and moving a second terminal to
circulation.
ADULT SFRVICFS
Program Doacrintion
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This division staffs the Reference and Readers' Adivsor desks 60 hours
s per week, locates and borrows for patrons materials not awned by the,
library, answers reference questions, does limited research from local
j history collection for mail requests and books films for individuals
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and groups from system collection. j
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Program indicators
Reference Questi.,ns Answered 8,644
Magazine and Newspapers Received
and Checked in NA
NA
Inter-Library Loan Requests 420
r Census Films 949
r 16 mm Pilms Booked 11381
Indexing DRO NA
L i Materials purchased NA
i Statistics
I ADULT CIRCULATIONS 144,536
VOLUNTEER HOURSs 11075
PROGRAMS! 4
Pompeii, Exhibit (slido/tape) I Clinical Rabies film 2; Weatheriming
Your Home,
ART BXHIBITSt 4
A. W, Roach; Doctor's Day; M, Kamp; C.H. DeClerfayt,
DISPLAYS! 17
Guns; Texas Minioipal Power League; City Publications; Books (Energy,
Old Classics, Travel, Christmas, Biographies, movieaw Sports, Physic
Fitness) Louis L Amour, Icarlott Letter, Gardening,
+ lcaae Bashevis Singer),
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GRGUp/ToURSt 17
Roy Scout Troop; Genealogy Cinsiq Jefferson Davis Elementary; Congress
Jr, High history classen - 2; Slidell High School; Pander Jr. High;
Pilot Point High School; Selwyn School.; Cote Training Groups; Fire
" Dept. Trainees; Argyle Jr. High School.
f Staff Comments
` The main objective of the sectioii is to get the patrons needed
information together, and this can bra done in various ways. The
division has been successful in doing this despite the staff turnover.
A wound Librarian TI was hired at the and of September 1978, but she
was able to spend only half her time strictly with the Adult Services
Division (the other half was spent in supervising circulation), A
great deal of time has had to be spent this year in training new
employees. In addition to the new Librarian II, at least six clerks
! have had Co be trained in the duties and procedures of the division,
The Information Doak has been an asset, but problems arise in the
coverage of the desk. A part,time'clerk is hired to cover the deakp but
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h.hat leaves 45 hours to be covered by others, Some coverage is done by
j volunteers and circulation staff, but the Adult Services staff still has
to cover the desk a eonsidarabla'amouu of time. While we are able to
continue a frinedly and personable relationship with our users, certain
projects and activitiou have had to be put otf.
W elhavg-bean able to keep up on the indexing of the Denton-Record
f Chronicle, but are constantly behind in the typing= the project of over■
hauling the card file for the Denton Collection begun laut year is at a
r stand-still; no transcribing has been done on the oral history tape
interviews previously recorded; and the Information/Werral file has
received very little updating. The increased interest in Canealogy and
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ordering of census films has forced us to got time limits on the use of the
microfilm readers. In addition, more tinEe has been spent explaining how to
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go about researching family histories.
CHILDREN'S SERVICES
PyMam Descri flea
This division provides materials end Servicen to children and their parents
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and to others interested in children's materials in Denton County, We also ~
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plan and preset seven programs a week town average of 600 children a month,
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ages 3-12, and select and maintain toy lending collection, select children's
materials, and maintain children's collection and catalog,
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PY0Rram~indieators
Programs presented 277
Books selected for library NA 1
Rooks selected for Core List NA
Materials shelved NA
Patrons assisted 7,837
it 5tat titice
TOTAL OAILDRh'N'3 CIRCULATTONJ 71,805
TOTAL CHILDREN ATTENDANCE AT
PROCRAMS1 61573
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1 READING PROGRAMS= f
Sumner Reading Club Number of partioipantas 155- Certificates Awarded-68
Ronald MoDonald Reading Club - 25 certificates awarded
R.I,F, distributed 11497 books to 420 children.,
BULLETIN BOARDS 12; Book displays . 4.
Staff Commants
The goal of the Children's Library staff is to. provide a eupexior level
of library service to children of Denton County ages 3 - 12, with special
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emphasis on the preschool child,
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To accomplish its goal, the Children's library. in the past year has
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presented programming to acquaint chiloren with the literature, Special
topics this year included Texas Cultures (Summer Reading Program) and j
North American Indian Volklore. An effort has b.on made to build and main-' +
tain the book collection to the best benefit of the children of Denton
County. A collection of toys and recordings are also maintained by the
Childron'a staff.
The Children 'a library has provided service to the community through
coordination of the Reading Is Fundamental Program. On several occasions
free books were distributed to children ages 3.6. A large colluction of
i RIF books are maintained for circulation to children ages 7-keen. This
collection enables the library to provide multiple copies of popular titles,
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s The puppet stage and collection of puppets has also provided community
service this past year. Several shows were presented us a part of Denton
County Big Brothers and Big Sisters International Year of the Child Celebration
hold "in Civic Center Park in July 1979. Via childrenis staff and puppets also
k provided entertainment for the City of Denton's annual, picnic for employees.
j An effort has been made to involve members of the community in the
t Children's programming. The Strickland Junior High School 9th grade drama
class presented puppet plays; Ted Colson's NTSU Communications class pre-
rented Texas legends on two occasions during the summer; 'Ray Stephens,
t NTSU history professor and Denten, City Councilman presented Texas history
t programs during the sumrmer, Libby Babcock presented guitar and sing«elong
music for Thursday itamily Hour; and a Girl Scout Troop has begun practicing
to present puppet plays in October.
Afill
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FIRST STATE BANK OFnENTON
DENTON,TEXAS ~
WMJEN ik UCa AI OEI'W1 06UHANC6 CO?IPOAAiION
IN DENTON
October 5, 1979
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Mrs Orr
E Emily Fowler Library
i Denton, Tx 76201
Dear Mrs. Orr;
Contributionsto the Emily Fowler Poundation during the
year of October 10 1978 through September 28,1979
totaled $2,6b5.74. The fund's balance as of September
28, 1979 was $191084.40. I trust this information
is what you heed.
5it}perely,
".j
Robart S. Woodin
Vice P residontl
Trust Offioer
RDW/ kw
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