HomeMy WebLinkAbout08-26-1980
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AGENDA
Cl'" COUri~~..
August 26, 1980
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BROADCAST LIVE ON KNTU RADIO, 88.5 F.M.
Special Called Meeting of the City Council of the City of Denton
at 71P• Municipal uilding stat 6which0 he tfollowingl items eof
of the e Munip
business will be considered.
1 A;.arance by representatives of the Dentun Cultural
Confederation for purposes of presenting thiir annual
report.
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2. Approval of a request from the Denton Spring Fling
Committee to place banners over various City streets, y.
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3. Approval of esta,blirhing a proposed tax rate for purposes
j of a public hearing on the 1984-81 Operating Budgets
4. Approval of a contract wi,h the Texas Energy and National
i Resources Advisory Council awardtng a grant to the City of
Denton for a comprehensive energy conservation plan. i
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5. Ordinances
A. Adoption of an ordinance creating, establishing and +
I providing for classification of positions for the
E Police Department of the City of Denton and
abolishing the classification of Assistant Chief of
i Police. (The Civil Service Commission recommends I,
approval.)
6. Recommendation from the Traffic Safety Support Commission
to request that the Highw-%y Department make the I-35
frontsle road along the Mall 2-way from Loop 286 to s
6 Highway 77.
7. Recommendation from the Traffic Safety Support Commission
to close Piney Creek Blvd. at the intersection of Piney
Creek and San Gabriel.
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Ham,...,,
Vity Council Agenda
i.ugust 26, 1980
Page Two
8. Request of David Fair for a driveway on the west side of
Carroll between Oak and Hickory.
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9. Appointment of a chairperson for the local United Nations e
Day Programs in 1980.
10. Status Report on TMPA.
11. Authorization for the City Manager to include routine
final payments on the City Council Consent Agenda.
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12, Executive Sessions t;
A. Legal Matters - Under Sec. 2(e), Art. 6252-17 V.A.T.e.
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B. Real Fitste - Under Sec. 2(f), Art. 6252-17 V,A.T.S.
C. rcrsonnel - Undor Sec. 2(g), Art, 6252-17 V.A,T,S,
D. Board Appointments - Under S!c. 2(g), Lrt, Q!6-17
V, A, T, S.
13, Consider Board Appointments
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ADDENDUM
CITY COUNCIL OF THE CITY OF DENTON
August 26, 1990
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1. Recommendation from the Parks and Recreation Board r
relative to the establishment of a recreation renter in
southeast Denton. rA
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May 21, 1980
Parks and Recreation Board Meeting `r
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Upon hearing a presentation from NAACP, the Parks and Recreation
Department Board recommends the ^stablishment of a recreation center
in south east Denton as soon as possible. We favor renovation of
the elementary school and the gymnasium at the Fred Moore School for
this purpose providing a satisfactory arrangement can bo made with
the Denton Independent School District, owner of the school, and f
Denton State School which is currently using part of the Fred Moore
School for one of Its off campus programs,
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CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) S66.8200
TO: Chris Hartung, City Manager
FROM: H. H. McNary, Director of Finance
DATE: August 21, 1980
SUBJECT: SETTING A PROPOSED TAX RATE FOR THE 1980-81 BUDGET;
HEARING
The Truth in Taxation legislation requires a public hearing to be
held for public input on proposed tax increases. The law requires
that publication be given of the intent to increase taxes, the
percentage of increase, the time and place of the public heaping, r
and how the Council members voted on the proposed increase.
The public hearing will be scheduled for the Council meeting on
September 9, 1980. The City Man3ger's proposed budget incgudes a
tax increase, and for purposes of receiving public input at this rl
public hearing, the City Council must vote on a proposed tax
increase. If the Council chooses to propose the talc rate included
within 0a City Manager's recommended budget, a vote woccld be taken
to propose increasing the taxes by 11% to 51.38/5100 evaluation.
After receiving input at the public he•iring, the City Counc,i will
j be required to vote on the proposed bucket anr; on the tax race the
followi ng week.
Attached is an excerpt from a booklet produced by the State
Comptroller which outlinei the required process for increasing taxes.
I will be happy to respond to any questions concerning Truth in
Taxation procedures.
N, 11. McNary
Director of Finance
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INCREASING THE TAX RATE
Importantl T^e gover-sting body may not adopt a tax rate that exceeds by more
than 3% the rata calcurafed and publicized by the tax assessor
until the governi-g body has;
1. Given public notice of its intent and
I 2. Held a public hearing on the proposed increase
f Process Public Notice
for is given by (See details of
Tax Rate A _ e First-class mail each stage of this
Increase i" or process on the
e Newspaper following pages.)
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at least 7 days
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I Public Hearing.
is held; ?
. t e Between 5 P.M. b 4.00 P.M.
f B e within taxing unit's
t eographical area
s In a suitable building
t e 0ete, time, 6 place of vote
must be announced
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Public Notice a
on vote is given by: ;
I C e FTM-class mail
e Newspaper
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t 3 to 14 days after Public Hearing (B)
If the tax increase is Vote on Tax Increase
not adopted, the 0 is held; See
gowrnino body must - - - s Within taxing unit's Notice of Reappraisal
i again give notice. geographical area Page 11.
E e In a suitable building
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STAGES REQUIRED FOR INCREASING
THE TAX RATE
Stage
Table Stage -'Process
A Before a hearing is held on a tax rate increase
the taxing unit's governing body must give notice
to the uQ blic in the following manner:
{ "NOTICE OF TAX INCREASE" { +
"THE name of taxin unit PROIOSES TO INCREASE YOUR
PROPS ncrese over the rate calculated
by tax assessor)
A PUBLIC HEARING ON THE PROPOSED INCREASE WILL BE HELD
f E ON date and time AT meeting place. 1
VOTING FOR THE INCREASE: VOTING AGAINST THE INCREASE:
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ABSENT:
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Require The Notice may be:
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ments a mailed by first class mail to each registered I
voter resi3Tng ine Taxing unit j
OR
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a published in a newspaper
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a The newspaper notice cannot be smaller than
one-quarter page of a standard size or a
tabloid-sile newspaper and
a The headline on the notice must be in 18 point
or larger type,
a The notice may ,trot be placed in the part of
the newspaper where legal notice: and classi-
fled ads appear.
Continued
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STAGES REQUIREO FOR INCREASING
THE TAX RATE, f
Continued i
a rocess
Table, a e I
1 Continued 9 At least seven (7) days after not9re of m the
hearing has been given, the governln body
hold a public hearing on the proposed tax in, +i
f crease.
Requirements The hearing must:
S e be held on a weekday that is not a public j
holiday Y
P begin after 5:00 PA and before 9:00 P.F4.
some other
e be held in a public uildini within suitable building) heo geographical j
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boundaries of the taxing unit,
I s provide adequate opportunity for both sides t
to present their views,
e include an announcement Dy the governing body
of the date, time and place of the meeting
for the vote on the proposed tax increase. r'
Continued t
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STAGES REQUIREO FOR INCREASING
THE TAX RATE,
Continued 1
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Stege ~Table, a e Process
Continued
9 C The governing body must give public notice as to 1
{ the date, time, and place of the meetin for the
vote in the ejame manner as that no ce was given '
U-1he public hearing (first class mail or news-
Paper). 1
"NOTICE OF TAX INCREASE"
"THE name of taxing unit PROPOSES TO INCREASE YOUR
PROPERTY TAXES BY L;t ncrese over the rate calculated
by tax assessor) PERCENT.
A PUBLIC MEETING TO VOTE ON THE PROPOSED INCREASE WILL
BE HELD ON date and ti!tL AT (meeting place)
VOTING FOR THE INCREASE: VOTING AGAINST THE INCREASE:
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ABSENT: ~
D The meeting to vote on the proposed tax increate
i; must be held no earlier than the third day nor
later than the 14th day after the date of the
public hearing.
Require The meeting for the vote must be held in a public
ment building (or some other suitable building) inside
the geographical boundaires of the taxing unit.
Pleaso Notice If the tax increase is not adoated by the 14th day after the date
of the public hearing,' he governing body must ilve new notice
before it may adopt a rate higher than the rate caculated by the
Assessor-Collector.
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DECREASING THE TAX RATE
Public Notice and i
Public Hearing
Not Required At any Lima, the governing body of a taxing unit may, without
public notice and public hearing, adopt a tax rate lower than he
rate calculated by the tax assessor.
Requirements Any annual tax rate, whether increased or decreased, must; s
e always be adopted by an ordinance resolution, or order,
depending on the method prescribed Ly law for adoption of a
low by the governing body
s always be adopted by a vote separate ~Ilrom the vote adopting
j the budget. -
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CITY 0^ DENTON
MEMORANDUM
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TO: King Cole, Assistant City Manager
FROM: John GolL:cnann, Energy Conservation Coordinator '
DATE: August 21, 1980
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SUBJECT: Comprehensive Community Energy Management Program
(CCEMP)
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The City of Denton has been selected as one of four cities in
Texas to be awarded a contract from the Texas Energy
Resource Advisor Council and Natural
Advisory (T. E.N. R. A.C.) for a a C.C.E.M.P.
grant. The award is to perform the task associated with Phase I
of C.C.E.M.P. (Attachment A).
The total cost for the program is budgeted at $750850, with 2
grant funds providing $51,350 of the total, and an in-kind match
E by the City of $29,500 (Attachment 8). The funds provided by fi
the grant will underwrite supplies and direct operating
expenses, as yell as providing funds for one additional staff
person and the services of a consultant who will perform the
various tasks associated with the project.
After acceptance and signing of the contracts, work on the
project will bsgin September 1, 1980 and will follow the
f proposed time sef.edule for 12 months. Phase I will terminate on
or before September 10 1981 with the development of the irinal
Action Plan.
The purpose of the program is a detailed methodology for total
energy planning and management within the community. All energy
supplies, demands, and uses are ultimately obtalogued and
traated as complex parts of an interrelated system, The '
methodologies are explicitly layed out in the "Eiittman
i1 Methodology", which is briefly summarized (Attachment C),
j I have attached copies of the contracts submitted by a
T.E.N.R.A.C. (Attachment D) for the city manager's signature and
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King CoIC
August 21, 1980 Y
page Two eA
request that a contract be drawn between tho City of Denton and
planergy, a consulting firm familiar with both C.C.E.M.P. and
the Hittmen Methodology.
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cei Sill Angelo A
Attachment At Scope of the Work -J
Attachment Be Budget
Attachment Ct Summary of the "Hittman Methodology"
Attachment De T.E.N.R.A.C. Contracts
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I ATTACHMENT A
SCOPE OF THE WORK
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SECTION FOUR
SCOPE OF WORK
(The following are Instructions pertaining to the "Technical Proposal" discussion
In the required Proposal Format, Section Two, B.)
Task 1. Or anizin for Preparation of the Action Plan and Pre aratlon of
DetalIed~or Pan. In t + s task, the contractor w ll Jrnplement t e conceptpt-f the
organizat on su m tted in Part I.D. of the Proposal Format. The contractor shall
Implement the organization to carry out the preparation of the CCEMP action plan.
Committee(s) will be formedl their responsibilities, by-laws, schedule of meetings and
other pertinent matters will be decided.
A detailed work plan which establishes task responsibilities and coordination,
review and approval of recommendations will be prepared for review and approval.
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deliver the results required. Additional he tasks listed below are the minImum felt necessary to allow the contractor to s
and It these are approved by TENRAC, they efforts will be ncborrporated Into the work.
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This work plan will specify In detail the resources (personnel, consultants and
dollars) that will be devoted to each task. It will provide a stepP-by-step description
of each work element, Identifying data sources, as approprlatel Jevel of approval and
coordination expected to be necessary for the satisfactory completion of the contract
effortl and documentation of final commitments associated with cost sharing and
TENRAC,1t will other agencies as
Incorporated Into thedwo work scopeprandl becothe work lan me the ufileal
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document for the remainder of the contract effort.
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Task 2. Ener Audit. The contractor will conduct an energy audit of the f 1
I commuriity represented In the proposal. Tht audit will fellow the procedures of the 3
"methodology" or other similar approach If approved by TENRAC, and will Include
the tollowingi i
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a. Ph s1cal Characterization - The contractor will conduct a detailed
accounting of anT d use parcels and activities whlch represent the energy using
components of a cormunity. The energy used In each category will be defined ) +
for a "elfic end-use function such as space heating, cooling, Illumination, etc.
For this contract, secondary data supplemented by estimating procedures of the
I methodology will be utilized. Primary data may be substituted for the I
€ secondary data It it Is available without additional cost Incurrence. +
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b. Accounting of Fuel Types - For each of the physical components so
j charncterized, the associate u~ el type used presently to provide the end-use i
energy service will be Identified. For this taskr secondary data will serve as the
major Inputl however, primary data will be required when the secondary data
prove$Inadequate.
Cs Accountin, of Available Energy Sources - During the conduct of
work speclfle In arts a and oyT the audit, the contractor will Identify and list f
known and potential energy sources within the community. These sources will
Include the normal energy utilitles provided to the community (natural gas,
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electricity, district heating and/or cooling), the other fuels from suppliers (coal,
propane gas, fuel oil, etc.), plus those energy sources normally Identified as
wastes as a result of some conversion (such as thermal discharges from Industry
and power plants, wood chips, unprocessed solid wastes, etc.). The Inventory
will Include the amount of energy, the form, the quality and the lucatiun.
These data will be vital In the evaluation of energy conservation alternatives,
Including community energy systems technologies, In Task lour.
d. Energy Analysis/Computation - The contractor will compute the
energy by category and fuel type through utilization of the procedures provided
in the methodology. Upon completion of these calculations, the results will be
calibrated using the procedures specified In the methodology. Should the
calculated energy use for any category vary from source data by a factor
greater than 1.3, a proposal for re-calculation using primary p;.yafcal
characterization will be submitted to the TENRAC contact for his approval
and/or direction before proceeding with the next task.
Task 3. Issues and Ohiectives. The contractor will use the results from the
work accomplished in the previous tasks and projections of energy use and energy
sources to develop and prioritize a listing of potential energy problems and energy
1 objectives for the community. In developing this ]isting, special consideration will be
given to those issues and/or objectives where the community plays a major role In the
declsion-making process. The contractor will document each step of deliberation and
processes utilized in establishing the priorities. The procedures of the methodology
will be used as the guide for this task.
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Task 4. Identification and Evaluation of Alternative Enerity Conservation t
Actions and Stra=tegies. The contractor will use the " Merho 0 ogy, art 11100 To-
conduct the Toll owing actions:
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a. Identify alternative actions that the community (public and private
4 parties) can undertake for energy conservation and management to meet the
objectives developed under Task Three.
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b. Identify the strategies to Implement these alternatives.
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Identify the probable energy, economic, environmental and other t
Impacts on the community it the conservation action Is Implemented,
d. Make an initial ranking and final selection of alternatives that are a
„best" suited to meet the community ener„y objectives.
The alternative actions studied In this task should Include consldera-
r tions of three general areas:
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1. Community • Use - Consideration should be given to actions
pertaining to m tenance, operation and retrofitting of functional
elements such as residential, commercial, Industrial and public transpor.
tation services. Activities here are concerned with improving the
efficiencies of community elements and uses. Solutions may range from
the Improvement of the energy efficiencies of existing ppuuMilc buildings
through the development of ordinances requiring the rehabllltatlon of old
buildings to meet certain thermal standards to irprovement In operation
of the fleet of public vehicles through changes to smaller and more
efficient cars. j
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2. Community Development/Community Design - The redesign of r
the older community and the design of new communlt es represent two of
the most Important opportunities for achieving the goal of energy savings ti.
and be argrnng the alternative actions considered. These alternatives
concern the physical form of the community, particularly the densities "
and location of Its activities, the land-use pattern, and the' transportation r;
technology linking them. Implementation may require mechanisms such
as new zoning and subdivision regulations responsive to the conservation
of energy. `
3. ' Integrated Energy S s~tzmmss - These systems consist of a L M
varlety of techno og es nvoly ng different fuel sources which produce QZ
heating and cooling, provide electricity, utilize waste streams in an ,fit
efficient and economical manner for a wide mixture of commercial,
residential, public and Industrial uses. The systems may Include the x'.Z
widest range of technologies and fuels, ranging from solar through
nuclear, coal and geothermal. Appendix a contains a fuller description of
Integrated Energy Systems. Use of this approach Is particularly important
In relation to new Wd uses, for which the concern is the Integration of
fuel resources and technologies with la.td-use systems.
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A community lacking specialized capabilities In particular areas
might have to arrange for appropriate assistance, such as engineering
j assistance for the technology of Integrated systems concepts and financial
consultants for the financing of these systems.
1 The evaluation of integrated energy systems alternatives shall ,
includt the following Itemst
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Potential substitution of renewable or waste sources as the s '
primary energy Input.
Projection of reliability and availability of the energy Input.
Environmental Impact of the alternative.
1 Estimate of energy savings and life-cycle cost of the
alternative. (
t`--✓) Socio-economic and political aspects, j
Technological state and certainty of the alternative (existing
practices, developing practices require additional evaluation before 1
Implementation).
Total budgei and responsible authority for the alternative.
Task 5. Preparation of the Draft Action for Implementation. The culmination i
of the evalu3tR of the altrrnat ve act Ions and strategies will the selection of the 1
action plan for implementation.
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An action plan for energy management will conta',n implementation recommen.
dations; it will include a summary of the energy audit of the community's present and
projected energy supplies and demands, the community energy goals and objectives
and a summary of the alternatives analyzed to reach the program action plan. The
action plan will be cn agenda of things for the community to do to conserve energy.
It will list the options and strategies selected, the savings of depletable energy
resources, the cost and the priority for Implementation. The action plan Yiill also
include a proposed organization, program and budget for the Implementation of the
plan. This organization may be the same as the one organized for the preparation of j
the plan, a modification of this organization, or a new organization suited to deal
with the complex aspects of Implementing a CCEMP action plan.
The Implementation program of the action plan should also Include a mechanism
for monitoring, documenting and evaluating the actual energy savings and the actual
cost as the plan is being implemented.
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1 Task 6. Adoption of the., CCEMP Action Plan. (Optional but suggested. The
contractor may choose to present the draft action plan for formal adoption as a task
i of this project. It so, the proposal should Include estimates of the time and effort
I that will be required to complete all public hearings and other deliberations attendant :
to the adoption.) r
The process of adopting the plan may be done in conjunctlon with adoption of
other development plans, e.g.; General Development Plan, or follow a special process
established specifically for the energy plan. This task will include all public hearings a
and other deliberations mandated for the adoption process. j
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ATTACHMENT B
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i BUDGET 3
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+w4Y~3.a.YrvMI~cM«rY.r... _T...«uW~FliiY•yiW
Attachment 8
Category CCEMP Loral Total
Personnel ,
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Salaries $ 17,559 $ 20,965 $ 38,524
Fringe Benefits 2,171 3 535 5$706
Subcontracts 25,000 -0- 250000
Travel
10020 -0-
1,020 k
'Equipment (lease only) -0- -0- -0-
Supplies and Other
Direct Operating 5,600 -0- 50600
Expense
Indirect Costs
rate -0-
Total $51,350 S 24,500 S 150850 ,
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ATTACHMENT C
SUMMARY OF THE "HITTMAN METHODOLOGY
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disruptions of supply. This plan-
INTRODUCTION
ning methodology to prepared for use
A. Purpose in a longer term community energy
planning effort. j
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since the Arab oil embargo of
1973, and after the severe winter This methodology, which is con- R
of 197E, there have been many tained in three volumes, the work-
studies and investigations concern- book, associated appendices, and
ing the "energy crisis" and what master worksheets contains a set of
communities can do about it. Govern- procedures and energy planning data
ment policies at all levels have in a workbook format that will allow
been initiated to help curb ,fuel a community to estimate or develop
sumption and to develop new without outside processional rasis-
con ;
sources of energy and energy-related tancet f
policiest and new programs presently
are being debated. • energy use patterns for present j
and future years if current ?
Communities have a wide variety policies are continued
of options for controlling the rate • energy objectives to overcome
and type or energy used now and in potential shortages in the
the future. Many communities have future
initiated or are participating in
programs to reduce current energy a energy management and conserve-
use. Far fewer communities are tion alternatives and implemen-
designing energy policy and programs cation strategies that are con-
that relate their future energy
sistent with the energy objet- F
needs to community growth and energy
supply projections, Lives and the demographic,
socioeconomic and environmental ;
t goals of the community
The, primary purpose of this Comprehensive Community Energy • energy use pattern for a speci-
j planning Methodology is to provide a fled future year if an energy
framework in which a user community alternative and Strategy is
can, based on current and future implemented
fff energy demand and supply estimates,
determine its energy objectives, • a time phased community energy
select energy management and coneer- conservation and management
vation alternatives, and prepare i
time phased implementation plans plan
V that will meet the requirements of
the land use And development projec- ;
Lions,
it should be noted that this
methodology has pot been designed to
us®ist in the solutions'of current
or impending community energy emer-
gencies. It will not provide an !
immediate solution to a current or
imminent increase in prices or {
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ATTACHMENT D
T.E.N.R.A.C. CONTRACTS
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TEXAS ENERGY AND13URESOURCADVISORY COUNCIL
T T STREET. TEXAS
August 15, 1980
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Mr. G. Chris Hartung
City Manager
City of Denton
1 Municipal Building
Denton, Texas 76201
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Dear Mr. Hartung+
The Texas Energy and Natural Resources Advisory Council (TENRAC) is pleased to
Management
Inform governments to Initiate City Texas Comprehensive selected Community Energy several local
Program (CCEMP).
Attached is an original and two (2) copies of the contract between the City of
Denton and TENRAC for the CCEMP program, Please sign all three copies and
return to this office. Your signature will Indicate acceptance of the award. r
Wu will make a formal announcement of award when the contract Is fully executed 1
by you and Dr. Milton Holloway, Executive Director of TENRAC,
An orientation for the Texas CCEMP titles will be held In mid-September. We will
notify you and your staff concerning the details of this meeting In the near future.
Thank you for submitting an excellent proposal, That excellence) we trust will be
central to the Implementation of this project and we took forward to working with i
you on this very Important program throughout the corning year. l
s Sincerely,
1
Thomas D. Wright y
Acting Director
Conservation Division ; i
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TDW:mid
E t:
Attachments (3)
cc: Mr. John Goldmann
a Energy Coordinator C
E.eeutrveDire<tort~
Co-0nairmen, VkeCr r
1vdl,imP,flob0y Bill djYlon on AUhonL,Hollowaf
„t, +n P, C emantr.~a Lleutvnant Governor 6Veaker of the House
Gnrurnof ~
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5TAT1's Of' TEXAS 0 PROFESSIONAL SERVICES
Q AGREEMENT
COUNTY OF TRAVIS 4
0 CONTRACT 0
1. Parties
This contract and agreement Is made and entered into by the following parties,
The Agencys Texas Energy and Natural Resources Advisory Council Y
411 West 13th Street i
Austin, Texas 78701
The Contractor: City of Denton
name
Municipal l3uilding
i address
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Denton Texas 76201
city, state, zip 1
Comptroller Venaor ID or
Federal IUII 1
The parties hereto have severally and coilectivety agreed and by the execution
hereof are bound to the mutual obligations and to the performance and accomplish-
tntnts of the tasks hereinafter described.
11. Recltait
Pursuant to 5.13. 921, 65th Legislature, the Texas Energy and Natural Resources
Advisory Council is mandated to perform functions as the energy and natural
resource polity and planning agency for the State of Texas. The "Conservation"
} division of the Agency was established to coordinate and Initiate programs designed
to asslst Texans in the conservation of energy.
This agreensent Is entered Into for the purpose of initiating the Comprehensive `
Commuolty urergy Management Program (CCEMP) in Texas, CG MP Is a segment
of the 1980 Local Government Program of the Texas State E+sergy Conservation
Plan (SCCP) prepared In accord with the Energy Policy and Conservation Act
(PL 94-163)1 as amended by the Energy Conservation and Production Act
(PL 94-335 and PL 95-70).
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CCEMP proposals f Texas units rf Local Government were received In accord
with an announce= published in the Texas Register, Volwne 5, Number 31,
Pages 1)46-15471 April 22, 1980.
This prograrn is funded In part by a grant from the United States Department of
Enemy.
Itf. Statement of Services
The pvties herein do hereby agree that the Contractor, In consideration of the
compensation hereinafter described, will provide the following services:
A. Develop a detailed workplan to Include:
{ 1.
Schedule of activities, hearing dates, and Task Force meetings,
2. Task Force composition/organization, and
3. Components of the Action Plan;
E!. Conduct the community-wide cnerpy audit in accord with the Hittman
Method or other similar approved mttuod;
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j C. Develop Issues, needs, and objectives Nised on comprehenslvo ntergy audit
results; t
D. Select suitable alternative strateglesl
E. Vrapiro the draft Action Plant And I
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F. Finalize and submit the Action Plan to City Council for adoption. J
I All of the, above are more specifically described In Contractor's proposal attached
j hereto as "Attachment All ana Incorporated herein for all purposes.
r,
The Contractor shall submit such records, lnformatlon, and reports In such form
and at such times as may be required by the. Agency. The reports required of
Contractor shall Include, but not be limited to the reports specified below: s
a. Torkpjan Due October_ i, 1980
b. Ene_ rKy Audit
Due JanuaI 1911
c. heeds Is,- -sues]-O ectlves 1981
Due March I,
d, Alternative Sirntegles _ Due Ala 4
- Y I, 1981 x
e. I)rc f t Action Plan Due July 1, 1981
f. Anal Action Plan Due 5e temDe; 1981
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x. Ai0nI ! Progress Reyorts Due throughout
h. FimI Report/internal Evaluation Due Se tember I5 19$1
1V. Term of Contract
phis contract and agreement shall commence September 11 1980 and shall continue
I u
nless terminated earlier by other provisions of this contract until September 30,
193.
V. Compensation and Payment
For and In consideration of the delivery of the herein described services to be
provided by the Contractor, th4i Agency agrees and covenants to provide as
compensation up to and not to exceed thA. Burn of Fifty One Thousand Three
Hundred FAX Dollars ($513350) for reimbursement of allowable expenses Incurred
pursuant so the budget attached hereto as "Attachment 6" and Incorporated herein
for all purposes, Travel, if any, shall be at State of Texas empfo ea approved
rater. Request for payment shall be by State of Texas purchase voucyer supported
by an Invoice detailing expense by budget category with accoun ing of prior #
reimbursed costs, current request and balance of budget remaining. St Id Invoice
shall bo fully supported by actual receipts and other documentation to allow for
full substantiation of costs incurred. Request for reimbursement shah coincide E ~
with submission of required performance reports and payrnent
approval of said report. To Insure full compliance with the described peeSformance
of the Contractor, final pa meat In an amount equal to 10% of the contract total
t shall be withheld urttil delivery and approval of the final report and/or all
j deliverables required herein.
VI. Matching Services and Funds
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tSlrro matching, services and other matching funds are provided in Contractor's ~
=and/or post-prupo"A negotiations with the Texas Energy and Natural i
resoun:e3 Advisory Council, the Texas Energy and Natural Resources Advisory
Council will require documentation of such matching contributions. For matching
cash coniributlons and services from other sources, letter commitment from the
I funding source nvlli be required before any disbursement of funds obligated
herounder. Documentatlon of the use of such matching cash contributions and/or
services will be requ. -ed at the close of the contract before final payment. In all t
casr;s, not-wlthstanding other provisions of this contract, where matching cash
co ntrlhutions and/or services are required, this contract Is contingent upon receipt
of s.or.A contributions, and failure to obtain sarno shall subject Contractor to the
redw;tlun in funds available herein up to the deflclency or the total of this contract
whlt:hpver is the lesser. s
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VII. Inspection hionitorln& s
The Contractor shall permit Agency to Inspect and shall make available to the r,'r
Agency for Inspection any or all pertinent records; files information or other
written material pertaining to the operation of programs and expenditure of funds
rnainta?ned by Contractor or any other person or other entity with whom any
portion of the performance hereunder has been subcontracted. The Contractor
further agrees to maintain all such records for a period of three years and make
available same to the Agency or agencies of the Federal Government for purposes
of a+.idit. The Contractor further agrees that the Agency may carry out monitoring
and evaluation activities to Insure adherence by the Contractor to the work
prograrn which Is the subject of th1_ contract.
Vlll. Copyrlght k Acknowledgement
The Contractor will not assert any rights at common law or In equity or establish
any claim to statutory copyright In any material or Information developed under
this contract, and Agency shalt have the right to use, reproduce or publtsh any or
all of such Information and other materials without the necessity of obtaining any i
f permission from Contractor and without expense or charge. All reports and other
materials completed as a result of this contract shall carry an apprylate
acknowledgement of Agency support on the front cover or tale page of such
document and other materials. Any further usage by Contractor of materials 1
developed under contract herein shall be subject to prior approval by the Agency.
IX. Termination
father party to this contract shall have the right, In such party's sole discretion and
such party's sole option, to terminate and bring to an end all performances to be !
rendered tinder this contract by notifying the other party In writing of such
termination at least 30 days prior to the effective date of termination.
i Upon termination or receipt of notice to terminate whichever occurs first, the
Contractor shall cancel, withdraw or otherwise terminate, any outstanding orders
or subcontracts which relate to the performance of this contract and shall
otherwise cease to Incur costs hereunder.
In no event shall the Agency be liable to the Contractor or Contractor's creditors
for expenses Incurred after the termination date,
X. Independent Contractor
It h, exli ressly understood and agreed by both parties hereto that the Agency Is
t:ontra,-.Ong with the Contractor as an Independent Contractor and that the
Contractor, as such, agrees to hold the Agency harmless and to Indemnlfy It from
i
and against any and all, claims, demands, and causes of action of every kind and
character N\-hlch may be asserted by any thlyd party occuring or In any way Incident
to, arising out of, or In connection with the services to be performed by the
Contractor under this contract.,,,,
X1. Subcontracting
Contractor shall subcontract for the performances specified herein only where such
subcontracts and the subcontractors are expressly specified herein or with the prior
written approval of such subcontracts and subcontractors by the Agency. Contrac-
tor, in subcontracting any of the performances hereunder, shall legally bind
subcontractors to perform subject to all the duties, requirements, and obligations
specified of Contractor herein with respect to such performance or any portion
thereof.
In no event shall any provision of this Section, specifically Including the require-
ment that Contractor obtain the prior approval of Agency on Contractor's subcon-
tracts, be construed as relieving Contractor of the responsibility for insuring that
the performances rendered under all subcontracts are rendered so as to comply
with all the terms and provisions of this contract as of the performances rendered
were rendered by Contractor hereunder.
X11. Amendment do Changes
i
Any alteration, addition, or deletion to the terms of this contract shall be by i
amendment hereto In writing and executed by both parties hereto on or before the
proposed of fective date of said amendment. 1
# MIN Assurances
i
I The Contractor assures that no person shall, on the grounds of race, creed, color,
handicap, national origin, sex, political affiliation or beliefs, be excluded from, be
j ! denied the benefit of, or be subjected to discrimination under any program or
activity funded In whole or In part under this agreement or otherwise under the
Contractor's control.
Incorporated by reference the same as If specifically written herein are rules,
regulations and all other requIrements lmpo3ed by law, Including but not limited to
compliance with those pertinent rules and regulations of the State of Texas and
t those of United States agencies providing funds to the State of Texas.
l MY. Funding
It Is expressly understood and agreed by the parties hereto that all performances on a
the part of the Agency are contingent upon and subject to actual recclpt by the
i Agency of sufficient and adequate funds and for other consideration from the i
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sources contemplated by this contract outside the Agency to fully perlorm' the .
obligations and duties of the Agency as specified by this contract.
Having agreed to the terms herein, the Parties do hereby execute this contract this
day of _ 1980.
Texas Iinergy and Natural Resources Contractors City of Denton, Texas
Advisory Council
by by
Milton L. Holloway G. Chr s Hartung
Executive Director lit Manager
Approval Reconifnendeds
III Lau er tack bbe ty Director Genera ounsel r
1 9 wr ght h ler
Divlsloas Ulrector Fiscal Officer
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CITY of DENTON, TEXAS MUNICIPAL BUILDING/ DENTON, TEXAS 76201 /TELEPHONE (81715668204 1
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MEMO FOR THE RECORD
TO: City Council
k FROM: King Cole, Asst, City Manager
f s
DATE: August 21, 1980
SUBJECT: ATTACHED ORDINANCE CONSIDERATIUN REQUESTS
The attached ordinance's were approved by the Civil Service 4
Commissioners in the scheduled Civil Service Commission Meeting
j of Tuesday, August 19,1980,
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9 0 sst;"~ff`y'Wn ager
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City of Denton
WKC:vvw
Attachments A
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ORDINANCE NO. _
AN MMINANCE CREATING AND ESTABLISHINO POSITIONS IN TN9 'POL[C8
UI'hPOSRITIO,NSNFORFTHETPOLICE PROVIDING THE CITY OF CLASSITICATION
AnO1.I5IIINC T11E POSITION OF ASSISTANT CHIEF OF POLICE' AND
REP1.M.ING ALL ORDINANCES AND RESOLUTIONS IN CONFLICT FIEREwIrN.
cruatitoofo(,certatvcla sified positionsoforothe Dent n Police ,
n0p:1rtmcnt; and
WHEREAS, it Is necessary, pursuant to the Texas Civil
Service Act, Article 1260m that the Council create classified
positions for the Denton Police Department;
NOW, TI{ERErORC, THE COUNCIL OF THE CITY OF DBNTON HEREBY
ORDAINS: p
SECTION 1.
The following positions in the Police Department of the
City of Denton are hereby created and estoblishedr
CHIEF OF POLICE
CAPTAIN
' LIEUTENANT
i SERGEANT
POLICE OFFICER
and all positions shall be classified positions, except the
Chief of Police.
SECTION II.
The City Council of the Cityy of Denton shall each year id
t ( the ordinance adopting the Dudpot for the City of Denton
position, Untilo oth rwiseoJeterrmined btyyo the Cityloyed in each
shalt be the following number employed in each positions there
I C1IIEF OF POLICE
1 CAPTAINS
66 SERGEEANTS
46 POLICE OMFICERS
1 ( '
I I + 5ECTlON,~1I1.
! The position of Assistant Chief of Police is hereby
shotished, and All ordinetcos and resolutions In Conflict
herewith ore horeby repeated,
PASSED AND APPROVED this the day of 1Q10.
~ a
MDT" M--RAT"
CITY OF DENTON, THAS f
A'I"I F., 3'r t F
1iiR1Y i K9 ~TGL7;"'C'TT4"Sl'L'7 6TiClf1'
CITY OP I)EN'TON, ITIM
APPROVED AS TO LVOAL PORMI
C, .I. TAYLOR JR. CITY ATTORNEY
CITY OF DENTdN, Th A4 $
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CITY OF DENTON
MEMORANDUM
DATE OF MEETING; August 13, 1980
CITY COUNCIL AGENDA ITEM (USE EXACT WORDING AS ITEM IS T^ E! PLACED ON AGENDA)
Consider the recommendation of the Traffic Safety Support Commission to request
that the Highway Department make the I-35 frontage road along the Mall 2-way from
Loop 288 to Highway 77
SUMMARY
The Traffic Safety Support Commission reviewed this request from residents in
Township II and felt that requesting this from the Highway Department appeared
to be a reasonable solution.
FISCAL SUMMARYs
The only cost involved would be signing.:Since this is on the Federal system, this
cost would be borne by the Highway Department.
ACTION REQUIREDI
Council should make a motion to request a change from the Highway Department.
ALTERNATIVESI
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Leave the frontage road as it is.
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STAFF RECOMMENDATIONS i
This recommendation does have merit in that it provides an alternate route to the
Nall. It appears that a major signingg and marking effort along this road could make
it a safe way to enter the Nall. It 1s the staff s understanding that changing the
1-way status on the frontage road could have' some Federal funding ramifications to
the State Highway Department budgets. Also since the frontage roads south of Loop 288
are 1 way there may be some sort of potential for accidents north of Loop 288.if
this change is made. Taking all of these factors into consideration, the staff still
feels that the 2-way recommendation may have some merit and we should pursue it with
the Highway Department.
EXHIBITS;
1. Memo to Q. Chris Hartung
11, Traffic Safety Commission Minutes i
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CITY Of DENTON
F' ORANDUM
TO: G. Chris Hartung
FROM: Rick Svehla
DATE: August 21, 1980
RE: Concerning the recommendation from the ppTraffic Safety Support n to frontageoroad to the
artment
to U.S. 77 p
Loo s 288
On August 13, the Commission heard this request from residents of Tow,,thip It.
After a rather lengthy discussion the Commission did vote to recommend that
the request be made to the Highway Department,
The staff has already contacted the resident office and they have some
reservations, but indicated that a more definite answer could be obtained a
from the district office in Dallas. We will be visiting with Bob Yfeldinq,
the District Engineer this Friday morning and may have further backup for
the Council. If more information is obtaiced, we will hand deliver this to !
the Council before the meeting,
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MINUTES
f CITIZENS TRAFFIC SAFETY SUPPORT COMMISSION
WEDNESDAY, AUGUST 13, 1980
1;15 P.M.
PRESENT: Bill Midgett, Chairman, Warren Searles, George Terry, Rolando
Esteves, Pat Cheek, Charles Keener, Traffic Safety Coordin„tor,
Secretary
NOT PRESENT: John Hughes, Jim Wilson, Robbie Robinson
1. ).lotion was made by Searles and seconded by Terry TO APPROVE THE MINUTES
OF JUNE 253 1980. Motion passed unanimously.
2. Pat Cheek was sworn in.
3. David Fair addressed the commission concerning a curb cut on the west
s e o Carroll Blvd, between Hickory and Oak. Motion was made by Keener
and seconded by Esteves to SUGGEST TO CITY COUNCIL THAT THE CURB CUT BE
ALLOWED. Motion passed unanimously,
4. Bob Garsee of 1513 San Gabriel spoke concerning the excessive speeding
suggtra?ftc ested a 3rway stop at theeinoccurred tersectionnof Rio Grande opened. He
Angelina e
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Mary Lou Sullivan _spoke requesting a sign at Rio Grande at Dallas Drive.
i She also -wnts to propose to the State Highway Department to have the i
access road at Dallas Drive be made 2-way. S
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f f Ra. Hoops on Moot Creek spoke saying that the traffic is so bad at times
1 that she cannot back out of her driveway.
Lee Storer at 1500 Angelina Bend owns lots that he is building on and that
~0 frRC is quite heavy in that area. He requested 2-way traffic on
the Dallas Drive access road.
Motion was made by Searles and seconded byy Terr to REQUEST TO ME COUNCIL i {
TO PUT UP A TEMPORARY BARRIER TO CLOSE P1NE1 CRU AT SAN GABRiEL AND PUT F
UP A SIGN DESIGNATING A DEAD END STREET. Motion passed unanimously.
Motion was made by Searles and seconded by Keener to recommend. TO THE COUNCIL
TO MAKE THE ACCESS ROAD AT DALLAS DRIVE 2- NAY: Motion passed 4-1, with the
Chairman not voting. ,
5. Kathr GAl d_minn addressed the Commission concerning the Northridge and
lea ed1 a area" She explained the rlternate thoroughfare plan she had
for that area. This is to be studied by the Commission and discussed
at the next meeting,
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Minutes Continued
6. Motion was made by Keener, closed by Searles to have BILL MIDGETT CHAIRMAN OF
THE COMMISSION AGAIN. Motion passed by acclaimation.
Motion was made by Keener and closed by Esteves to have PAT CHEEK AS VICE
CHAIRMAN OF THE COMMISSION. Motion passed by acclaimation.
Meeting adjourned at 3:10 P.M.
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CITY OF DENTJIP
MEMORANDUM
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DATE OF MEETING:Au_uSt 25, 1980
_
CITY COUNCIL AGENDA ITEM (USE EXACT WORDING AS ITEM IS TO BE PLACED ON AGENDA;'
Consider the recormendatiom of the Traffic Safety
Piney Creek Blvd. at the intersection of Piney CreekpandtSan Gabrie to close
SUMMARYt
The Traffic Commission reviewed this request of Township II residents. After
looking at several alternatives, they voted to recommend to the Council that
Piney Creek Blvd, be closed an an interim measure to help eliminate 'large
amounts of traffic, Speeding, and litter problems caused by traffic to the Mail.
FISCAL SUMMARY:
The only cost to the City would be to errect the permanent-type barricade at this
location. Estimated cost would be from $200.300.
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ACTION REQUIRED:
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If the Council would like to close Piney Creek Blvd, they should direct the City
Attorney to draw up an ordinance for the next Council meeting. i
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ALTERNATIVES:
Not to close the street and leave all
streets open for Public use, i
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STAFP RECOMMENDATIONS:
In the mid 10's, Township II was plated as a residential neighborhood adjacent to
the Mall. At the time of plating, Piney Creek Blvd. was shown as connecting to
San Gabriel. This was N.fore any housing was Started and therefore most of the J
residents were aware of the street patterns.- Current speed limits in the sub-
division are the standard 30 mph and if observed by all, traffic would probably
not con4 titute any mayor safety problems. However, since there are manpower
shortages in the Police Department and since people do have a tendency to, speed
on San Gabriel, the Council may want to consider the measure on a temporary basis. l
EXHIBITS:
F.
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I. Memo to Chris Hartung
II. Minutes of Traffic Safety Support Coumisslo~'
*44
KMidRt
CITY OF DENTON
MEMORANDUM
TO: G. Chris Hartung
FROM: Rick Svehla
DATE: August 21, 1980
RE: Consider the recommendation of the Traffic Safety Support Commission
to close Piney Creek Blvd. at the intersection of Piney Creek and
San Gabriel
At their meeting on August 13, V-, Traffic Safety Support Commission con-
sidered the request from residents of Township 11 to close Piney Creek
Blvd. The residents stated that there are large amounts of traffic in
particular on San Gabriel, using this as a means to get to the Golden
i Triangle Hall. Residents complained of excessive speeding, litter and
large volume of traffic. The Commission looked at several different
alternatives and recommended that Piney Creek be clused as an interim
measure.
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MINUTES
CITIZENS TPAFFIC SAFETY SUPPORT COMMISSION
WEDNESDAY, AUGUST 13, 1980
1:15 P.M.
PRESENT: Bill Midgett, Chairman, Warren Searles, George Terry, Rolando
Esteves, Pat Cheek, Charles Keener, Traffic Safety Coordinator,
Secretary
NOT PRESENT: John Hughes, Jim Wilson, Robbie Robinson
1. Motion was made by Searles and seconded by Terry TO APPROVE THE MINUTES
OF JUNE 25, 1980. Motion pase^d unanimously.
2. Pat Cheek was sworn in.
3. David Fair addressed the commission concerning a curb cut on the west
side of Carroll Blvd. between Hickory and Oak. Motion was made by Keener
and seconded by Esteves to SUGGEST TO CITY COUNCIL THAT THE CURB CUT BE
ALLOWED. Motion passed unanimously.
4. Bob Garsee of 1513 San Gabriel spoke concerning the excessive speeding
and traffic problems that have occurred since the mall opened. He
suggested a 3-way stop at the intersection of Rio Grande and Angelina
Bend.
Mary Lou Sullivan spoke requesting a sign at Rio Grande at Dallas Drive. `
She aso wants to propose to thr, State Highway Department to have the
access road at Callas Drive be made 2-way.
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1 Mrs. Hopes on Olmos Creek spoke saying that the traffic is so bad at times
1 t at s e cannot back out of her driveway. t
Lee Storer at ISDO Angelina Bend owns lots that he is building on and that
the traffic is quite heavy in that area. He requested 2-way traffic on
the Dallas Drive access road.
Motion was made by Searles and seconded by Terry to REQUEST TO THE COUNCIL
I TO PUT UP A TEMPORARY BARRIER TO CLOSE PINEY CREEK AT SAN GABRIEL AND PUT
i UP A SIGN DESIGNATING A DEAD END STREET. Motion passed unanimously.
i Motion was made by Searles and seconded by Keener to recommend TO THE COUNCIL
TO MAKE THE ACCESS ROAD AT DALLAS DRIVE 2- WAY, Motion passed 4-1, with the
Chairman not voting,
5. Kathy_Goldmann addressed the Commission concerning the Northridge and t
lieadlee area. She explained the alternate thoroughfare plan she had 1
for that area. This is to be studied by the Commission and discussed ,
i at the next meeting. $
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Minutes Continued
6. Motion was made by Keener, closed by Searles to have BILL MIDGETT CHAIRMAN OF
THE COMMISSION AGAIN. Motion passed by acclaimation.
s
Motion was made by Keener and closed by Esteves to have PAT CHEEK AS VICE
CHAIRMAN Of )HE COMMISSION. Motion passed by acclaimation.
Meeting adjourned at 3:10 P.M.
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CITY OF DENTON
MEMORANDUM
DATE OF MEETING: Auuust 26. 1480
CITY COUNCIL AGENDA ITEM (LSE EXACT WORDING AS ITEM IS TO BE PLACED ON AGENDA)`.;
Consider the request of David Fair for a driveway on the Nest side of Carroll
between Oak & Hickory.
SUMMARY:
Traffic Commission has reviewed this and felt that a driveway in this location .
would not seriously impede traffic flow on Carroll because of the signals at
both Oak and Hickory,
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FISCAL SLRO(ARY:
Total cost of construction will be borne by the developer.
ACTION REQUIRED:
Council should apprive the driveway cut on Carroll.
ALTERNATIVES:
Leave Carroll as it now is.
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STAFF RECOMMENDATIONS:
There will be a small negative uffect of thru traffic on Carroll Blvd, because of
turning movements into this lot. However, because of the rations of the signal
at Oak & Hickory and the 3 lanes of traffic-in the.south bound direction and the i
hours of business for the companies located on this side, this negative effect will
be•falrjy;small. Therefore the staff does not see any large detriment to the traffic
movement on Carroll and would recommend approval. .
EXHIBITS:
1. Memo to Chris Hartung
It. Minutes of the Citizens Traffic Saf port Commission
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CITY OF DENTON
MEMORANDUM
TO: G. Chris Hartung
FROM: Rick Svehla
DATE: August 21, 1980
RE: Consider the request of David Fair for driveway on the west side of
I Carroll between Oak and Hickory.
On August 13, the Traffic Safety Support Commission met to hear this request.
The Commission felt that traffic would not be hampered a great deal by tha
driveway, therefore they reconaneud that a driveway on the west side of Carroll
between Oak and Hickory be allowed, The motion passed unamiously.
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71
MINUTES
CITIZENS TRAFFIC SAFETY SUPPORT COMMISSION
WEDNESDAY, AQGUST 13, 1980
1:15 P.M
PRESENT: Bill Midgett, Chairman, Warren Searles, George Terry, Rolando
Esteves, Pat Cheek, Charles Keener, Traffic Safety Coordinator,
Secretary
NOT PRESENT: John Hughes, Jim Wilson, Robbie Robinson
1. Motion was made by Searles and seconded by Terry TO APPROVE THE MINUTES
OF JUNE 259 1980. Elation passed unanimously.
2. Pat Cheek was sworn in.
3. David Fair addressed the commission concerning a curb cut on the west
side of Carroll Blvd. between Hickory and Oak. Motion was made by Keener
and seconded by Esteves to SUGGEST TO CITY COUNCIL THAT THE CURB CUT BE
ALLOWED. Motion passed unanimously.
j 4. Bob Garsee of 1513 San Gabriel spoke concerning the excessive speeding
an d'traffflc problems that have occurred since the mall opened. He
suggested a 3-way stop at the intersection of Rio Grande and Angelina
Bend.
Mar Lou Sullivan spoke requesting a sign at Rio Grande at Dallas Drive.
She a so rants to propose to the Stace Highway Department to have the
access road at Dallas Drive be made :-way.
Mrs. .HHo_oops~ on 01mos Creek spoke saying that the traffic is so bad at times
that she cannot back out of her drivetray. 1
i
Lee Storer at 1500 Angelina Bend owns lots that he is building on and that j
ihe~triffic is quite heavy in that area. He requested 2-way traffic on
{ the Dallas Drive access road.
Motion was made by Searles and seconded by Terry to REQUEST TO THE COUNCIL
TO PUT UP A TEMPORARY BARRIER 10 CLOSE PINEY CREEK AT SAN GABRIEL AND PUT
UP A SIGN DESIGNATING A DEAD END STREET. Motion passed unanimously.
i
I Motion was made by Searles and seconded by Keener to recommend TO THE COUNCIL
( TO MAKE THE ACCESS ROAD AT DALLAS DRIVE 2- WAY: Motion passed 4-1, with the
Chairman not voting.
5. Kat Goldmann addressed the Commission concerning the Northridge and
Headlee area. She explained the alternate thoroughfare plan she had E
for that area. This is to be studied by the Commission and discussed
r at the next meeting.
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Minutes Continued
6. Motion was made by Keener$ closed by Searles to have BILE MIDGETT CHAIRMAN OF
THE COMMISSION AGAIN. Motion passed by acclaimation.
Motion was made by Keener and closed by Esteves to have PAF CHEEK AS VICE
CHAIRMAN OF THE COMMISSION. Motion passed by acclaimation,
Meeting adjourned at 3:10 P.M. t`
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1.505 Victoria
Denton, Texas 76201
August. 20, 1980
AHr. Sill Angelo
Assistant to the City Manager
Denton City Hall
Denton, Texas 76201
Dear Mr. Angelot
In response to your query of several weeks ago for the
name of "a leading citizen of our community to serve as
chairman for a local United Nations Day program in 1980"
we would like to nominate Elinor Hu hen} 1821 Linden.
Sibyl Evans has agreed to wor c ose y with Elinor, if
she wishes, but would prefer not to be chairman of
such a committee.
1
It is my understanding that you were going to put the
nomination of the name the League suggested on the i
City Council agenda, and that ycu would send the nominee's
name to the National Chairman of the UN Day 1980 program.
By means of a photocopy of this letter, I am informing ,
Mrs. Hughes that we have notified you of her willingness
to serve in this capacity.
Sincerely yours,
rv.~.w..~1wCf
~"Hra.) Sondra Ferstl
president, ;
' League of Women Voters of
Denton
s
Enc,
cat Elinor Hughes
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United Nations Assockillon of the United States of Ameril
00 East 42nd S1ree1. NewYork NY 100
r . Id. N . ti fr „'I- (,,I, n.h
212•697.3232 Cab1Q: UNA.SAMI
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rntn,.,oru.„ut lt..nu"u„.n AC, March 24, 1980
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MIMC b:.r.rrdr Dear MdyOit
Chlumrw C,uMmrn ('nrpoP,roe
It; ;;I, AM.M 1 am writing to ask that you appoint a leading citizen
r.nna
r.•Lw.„,Lnlrln,l,Y:r.t,„It a'llbl: of your conuaunity to servo as chairman for a local United ,
C6M nr~gR Y~tdo lli( ..e(. rr,m,x,1, Nations Day prugram in 1980. As you may know, the United
xoxurthn a,....»,,,, Nations this year is marking its 35th anniversary. President
rr.,,a.„r
11 •t.IIVF,.„JTntt6rLll,.nrr„..I Carter has named me chairman of the National Ustited Nations
rrx,lA.nt Day Proi;ram tt:at will mark this anniversary. fr
Col. M rl Sen wr C x o' w
N.I ran rl C
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1Y 11LIM T Y1(NIM It
1'.rtr.r.oFr.i..nr~►!,.'r Over the years, local chairmen appointed by more than a
A;i.aAC crm•^,rnrcF.~.•x thousand nrlyurs arross the nation llnve played an important
ftowbo N LNA
rh A,rn4nmJllII.MMrmp.,m+, role in tht! ;rams) UN Day celebration) by taking the lead in
fA ~i
Cr ndrntd r•Irnlrun~Gar~rdr,„ acqu,.itating their communities with the activities of the
Wilt.,7 ue"., various nguncies of the Untied Nations and the role the
r.'t M.n
r. Y.rrrl(1r lnb,l, r,.x .I intornat tUll71 arganlratiUll plays.
Lttfi Iflnul.!a j
1ti^o~rM,Lw V':.:rWwrlon Vor.n
Although UN Dny is noc until ik:tober 24, 1 hope you will
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v..lrwrd•ni. l.' 4. c1 .OM. UNA give th.te matter your early attention. A successful program ~
EA~.ra tan^ depends on careful advance planning. Accordingly, 1 would
11 n:„4nt I Imb HI twlhn." IrK•
I,If mcc•n'M appretiate your returning the enclosed postcard with the name k
Ch4owrn10,ru.rdf
-ud..I.
mon." T.tnl r AI;, and address of your IN Day chairman as soon as pos_Me.
cltma c,lrtnyaa ld,r' UNA-USA will ttlen send you a Distinguished Service Award
Curtmnrwnw
RY Sut,►uNeLa+n.^runnn.u,n certificate for presentation to your chatrmnn at an appropriate
Yltwim ltMt~A
r.F"r.,,n.ulr..l.lrr..l.,'ceremony and will also vend your chairman a programming kit
' 1.fi.Mrt^r n.nl
F wrmrr n.tnr, for use in l;ettfng a headstart on UN Day ptanntng.
rl,rrdnlll. Nu 1.1 A P unr. 6~. t
11,1-0,014 .41 frA kM!P i souk forward to hcacln from you soon. Your appointment of a UN Day chnirlran for your community is n key element in
bP(h'R.6,n rhumr assuring a successful nationwide observance of United Nations
l l.t A• CMVI„n t
1 i tF•n~ua,a.+c.Day 1.180.
Idm yawl b Y•uny
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'.Yinruy i.1 T^un71' /A-u x.lulP,al lure xt 9rL Wool
11Tvwi 1
n.ti~tn:'li.'' National Chairman
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It.ll;le'n wrM r UN Day 1980
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CITY OF DENTON
MEMORANDUM
TO= Chris Hartung, City Manager
FROM3 Bill Angelo, Administrative Assistant
DATE: August 21, 1980
SUBJECTS Council Approval of Final Payments
As you know, we have been receiving numerous complaints from
various contractors regarding the processing of final payments
on City construction projects. It appears that the contractors
are concerned about the delays experienced in receiving final
payments after the projects have been completed and accepted by
the City, part of the problem lien in the current practice of
taking final payments before the Advisory Boards and the Council
I for their approval,
! i
1
For example, the Invoice for the Kendolph Street Waterline
project was received on July 17, 1980. The invoice was reviewed
' by the staff and
placed on the Utilities Board's Agenda in
August for their consideration. The Council will review the
payment at the August 19, 1980 Regular meeting. If the Council
approves the payment, the Invoice will be processed through
Purchasing and Accounting, with actual payment boring made some
six weeks after the initial receipt of the invoice.
Needless to sa
Yi these lengthy delays can cause a great deal of
{ problems for the contractors as they must cover the costs of the
project until the City can make final payment. In some
instances the contractors have to secure loans to meet payrolls '
and pay for the necessary materials. Thus, the attractiveness
of doing business with the City is greatly diminished.
I have discussed this matter with the City Attorney and he is of
the opinion that this practice of taking final payments to the
Boards and the City Council to unnecessary,
I
In essence, when the Boards and the Council approve the
contracts on these construction projects, they are also
approving payment of the contract price. It would appear to be
more practical to simply bring these final payments to the
a
}
I
ws
Chris Hartung
August 21, 1980
Page Two
Council on the Consent %genda and eliminate advisory board
consideration of these items. By adopting this practice, we
shnv1d be able to reduce the payment processing time by two to
four weeks. Of course, this would apply to only those projects
I whi^.h are completed as per contract. We will continue to take
those final payments to the Boards and Council in which the
project a,id/or contract price have exceeded the original
contract dacument.
Bill Ange o r
BASjm
f
5
1
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