HomeMy WebLinkAbout09-08-1980
J
71
11
t i
f i
1 r
i. Y
} EMERGENCY ADDENDUM j {
CITY COUNCIL OF THE r'TY OF L6NTON
i September 8, 1980
E ~
s 1. Executive Sessions
A. Legal Matters - Under Sea. 2(e), Art. 6252-17
V T S
5 j
B. Real Estate - Under see, 2(f), Art. 6252-17
i V, A, To S.
i Personnel - Under Sea. 2(g), Art 6V2-17 V.A.T.B, t
i {
1
i i
1
1
11
y
1 t
...w«.www......x«,.«„iGMfYWk.~r+:...,n.nrr...:+w.++w....r...._......,.....-,.r,u,•a.,.oe..s.n.....~...w,.rw~wa+FSU+:~a.,..Mw.x.~err.M.,,wr.,n, ~tl:iAer..VAer~/sJ~wW -
A
AGENDA
CITY COUNCIL OF THE CITY OF DENTON
September 8, 1980
Specidl Called Meeting of the City Council of the City of Denton
at 1200 P.M., Monday, September 8, 1980 is the Civil Defense
Room of the Municipal Building at which the following items of
business will be considered,
16 Discussion on the 1980-81 Operating Budget.
i
{
l
f
TTi
f
i
j
! i
j
. ; 1 SFr
l
r
AGENDA
CITY COUNCIL OF THE CITY OF DENTON
September 9, 1980
BROADCAST LIVE ON HNTU PADIO, 88,5 F.M.
f
Special Called Meeting of the City Council of the City of Denton
at 6800 P.M.* Tuesday, September 9, 1980 in the Civil Defense
Room and the Council Chambers of the Municipal Building at which
the following items of business will be considered,
Civil De_fP:ise Room a
1. Status Report on plans and specifications for the new
warehouse,
Council Chambers
2, Approval of a contract with Planergyy Inc, for consulting
services relative to the CCEMP Grant-in-Aid.
3. Approval of a contract with Computer Consulting Company
for technical assistance.
4. PUBLIC HEARING on the 1980-81 Operating Budget, the
1980-81 Revenue Sharing Budget, and the proposed tax
increase. MOO P.M.)
5, Esta;jlishment of a proposed tax rate for final vote on
September 160 1980.
6. Consent Agenda f
1 Each of these items is recommended by the Staff a,id
L'I approval thereof will be strictly on the basis of 'she
staff recommendations. Approval of the Consent Agenda
authorizes the City Manager or his designee to implement
each item in accordance with the Staff recommendations.
A. Final Payments
it Approval of final payment of $7,883,45 to
Jay-Mar Construction, Inc. for the construction
of sewer Line improvements on Vine Street,
1
E
n •....'xm iw ..~.n nrwV...+FFY.•Y.tl ~.n. wihl-.W.....n Mw~.
71
city Council Agenda
September 9, 1980
Page Two
1
24 Approval of final payment to Jerry Paul Higgins, Inc., 1-
for the construction of water lines on
Cleveland Street and Westgate Addition. ;
7. Executive nessions
As Legel Matters - Under Sec. 2(e), Art. 6252-17 V.A.T.S.
B. Real Estate - Under Sec. 2(F), Art. 6252-17 V.A.T.S.
1
C. Personnel - Under Sec. 29(g), Art. 6252-17 V.A.T.S. j
r ,
D. Board Appointments - Under See. 2(g), Art. 6256-17
V.A.T.S.
8. Consider Board Appointments I
1
I~
i
{
i
j
i j
I
I
f ~
I 1
i
I
i
CITY OF DENTON
MEMORANDUM
1
T0i King Cole, Assistant City Manager
FAOMs John Coldmann, Energy Conservation Coordinator x
DATEi September 4, 1980
SUBJECT: Planergy Contracts
s I
j ~
I am forwarding contracts for the Council's approval Manager's signature. The contract is forconsulting
services of Planergy, Inc. on the C,C.E.M,P. project.
I
{ Under the terms of the contract, Planergy will provide a minimum
of 650 hours of professional level time which will be allocated f
as outlined in Attachment A. The services will augment our
staff resources for this phase of the project. The cost for
this service will be $24000 which will be provided by the grant
award.
{ Jd1jm
o
Attachments: Scope of Work
i Budget
i
1
q ,r
hA*.
;A
'I
:M
I
I
I
I
1
I
B. Scope of Work
` The activities and tasks to be undertaken are clearly identified
j in the Request for Proposal. Denton's CCEMP will, therefore,
approach the project in six tasks:
1. Develop the wor. plan.
2. Conduct the community-wide energy audit. -
3. Develop Issues, needs, objectives.
4. Determine alternative strategies.
t S. Prepare the draft action plan.
6. Finalize the action plan for Council determination,
Task 1 : Devel_oG the York Plan:
Prior to initiating a other activities, the City will prepare
a complete work (study plan to outline the project. The work
plan will address each of the following: 3
a; Schedule of activities, including deadlines, hearing
dates and Task Force meetings.
b. Task Poree composition.
c. Components of the Action Plan. i
The work plan will largely be the responsibility of the CCEM? `
j Manager, and will oe drafted by the consultant.
Schedule: September, 19W
Time Required: 50 hours City staff
75 hours Consultant
1-8; how's total
Task 2 - Conduct the C%n_nu_n_d~ wide Ener Audit:
'--Using t~N ttman Method olojy compare td to 7-own Energy Audit e
results, the consulting team will have primary responsibility #
for determining the total energy uses for the City, its residents
j and commercial/institutional/ihdustrial sectors.
The Energy Audit will require approximately 60-90 days to complete,
and must be essentially complete before the remainder of the
project can be continued.
Schedule: October, November, December, 1980
Time Required: 125 hours City staff
225 hours Consultant
10 hours total f
3
e_ctives:
Task 3 - Devoloe IssuesL eeds and Obl
The Denton Energy Management Task Circe will be convened to prepare }
statements of issues, needs, problems, objectives and goals concern-
ing energy supply/demand/management/conservation issues. All
representatives will be given approximately two weeks to research
and talk to ethers before reporting.
71
i
Issues, needs, obJectives and goals will then be categorized
in a standard management format. The consultant will
assimilate the findings into a report.
Schedule: Docomb,,r, 1980 - January, 1981 i
Time Required: 400 hours City staff 1
50 hours Consultant
hours total 1
Task 4 - Determine Alternative Strategies:Usfng tYe n` e"e- s an o ect ves developed in Task 3, the CCEMp
Director and Manager will direct the consultant in preparing a a
list of possible strategies to meet the identified needs. This
is considered a key element of the protect because the strategies
selected from the list by the Task Force will become the basis
for the Action Plan.
I
Schedule: February - March, 1981 F
Time Required: 300 hours City staff
100 hours Consultant
4~D hours total
Task 5 Prepare the Draft Action Plan:
~'SeveraTTey-7ocuir-oWn sF-"and'"act"i'v ties will influence the Draft o
Action Plan, First, the City's "Power Srhply Study" now in
progress and a recent Texas Municipal Power Agency load forecast
study will be key elemonts to energy supply statemnts. Second,
the work of the Task Force to develop alternative strategies, 3
needs, issues, and objectives will determine major aspects of the !
report. Third, the Energy Audit will provide energy use data; and
fourth, public input will be important to gauge citizen reaction
and support, {
The Consultant will work closely with the CCEMP Director and Manager
I to prepare the draft Action Plan.
Schedule: April, May, June, 1981 r
I Time Required: 80,1 hours City staff
150 hours Consultant
956 hours total
Task 6 - Finalize the Action Flan for City-Council Action:
ter the draft Action`-Aan is red, td~hee`Cityger will
review and make any necessary changes. The Task Force will also
be asked for final torments, Based on these reviews, final changes
will be made as necessary and a complete package of slides, fact
sheets and other reference materials readied for presentation to
the City Council. The final phase of the program is the presenta-
tion for action by the Council, It is hoped that the presentation
may be made in July to allow time for possible tabling of 0,e
issue for additional material.
Schedule: July - August, 1981
i Time Required: 750 hours City staff
50 hours Consultant
W6 hours total
r~
BUDGET S
z
Hours ate local (latch CCEN?
A. Personnel s S S
City Manager (S%) 100 i1/C N/C
i
Asst. City Manager (10%) 210 16.76 3,520
r
Energy Conservation
f Coordinator (25%) 522 7.27 3,795
Energy Conservation
Advisor (50%) 10208 6.13 71400 ,
Department Heads & Departmental
Representatives to the Denton
Task Force (4 mtgs. and
preparation for 10 persons) 500 12.50 6,250
Energy Information Specialist p'
(nevi position; 100%) 21088 6.01 12,559
parttime Clerical Assistance 800 6.25 51000 ~
f
8. Fringe Benefits,
Asst. City Manager (3,520 X 17.71%) 623 {
Energy Conservation Coordinator 672 S
(3,795 X 17.71%)
Energy Conservation Advisor 1,133
(69400 X 17.71%)
Departmental Representatives 19107
(60250 X 17.71%)
Energy Irnfoimatio1 Specialist 2 171
- -s--- a
(12,257 X 17.71%)
C. Subcontracts
Contract between the City of Denton and
PLANERGY, Inc., Austin, Texas (su*,ct to
City procureme,,t procedures) to perform j ,
services in (1) drafting the korkplan,
(2) performing the conrnunity energy audit,
i
.
.
...,....._...~.-.r.r.r....w..w..r...~i«.....,.wwr....: w.........-..---..... .».._.....,..._-_-....r.., w..,<we~.rn~.r.w•rx
e
r
0
-34- i
C. 6uLcontrricts (con'd) Local Match CURP
(3) developing issues, objectives
and strategies, (4) developing the
alternative itrategies, and (5)
developing the draft action plan for "
submisston to the City Council (650
hours minimum by professional level i
staff mombers of consultant) 24,000
Task force presentation, guest 4
speakers travel and stipend,
reference materials, audio visual
aido _1+000
D. Travel
}
2,400 miles local travel @ $20 per
'
mile plus $300 base car allowance '
for one car 1,020
i )
_ E. auiprnent
i
N/A t f i
t
F. Supplies/Direct 0`erating Expenses
Office Space (1/3) 1,200
TelEahone (1/3) 300
Printing o Reports 2,500
Reproduction (12 mo. @ $50) 600
Radio, Print, Cnblovision Advertising 1,000
TOTALS $24#500 $51j350
1
I
1
i
CITY OF D E N T 0 N
MEMORANDUM
4
i
TO: City Council
FROM: 0. B. Smith, Jr., Data Processing Supervisor
DATE: 28 August 1980
1
SUBJECT: Contract Programming
i
The attached contract is to provide the city's data processing department
with technical assistance fcr the next three months, The contract
programmer/analyst provided )y Computer Consulting Co, is a known quality
and is familiar with our systems, The total expenditures for his services
over the stated time period will be $8,500 to $9,000. ;
Action needed by the council 1s approval or disapproval of the diibursment
j of these funds.
APPROVED:
yor Date
DISAPPROVED:
yoM r Me-
r
4Y.
I
I
INDEPEND84T CONTRACTOR'S AGREEMENT
TN1 STATE OF TEXAS
COUNTY OF DENFON ) XNON ALL MEN BY TEES" PASSENTS:
The City of Denton, Taxes, a Municipal, Home Rule City
situated in Denton County, Texas, hereinafter celled "City",
acting herein by and through its City Manager, and Computer
14
Consult0 r. Company, hereinafter called Contractor, hereby
mutually .-too as followsl
1. SERVICES TO B8 PERFORMSDi City hereby retains
Contractor to perform the hereinafter designated services and i
Contractor agrees to perform the following services: }
A. Prepare S Run Billing System Test.
j
8. Perform Miintenance Programming as Directed. {
C. Prepare Special Report for Utility Rate Study.
~ f
2. COMPENSATION TO to PAID CONTRAMR, City agrees to pay
Contractor for the services performed hereunder as follows:
A. Amount of Payments for Servicasi
Twenty-Fire ($25.00) Dollars Per'Hour.
B. One week after services are performed.
S. SUPERVISION AND CONTROL BY C1rY: It to mutually
h understood and agreed by and between City and Contractor that f
}
Contractor is an Independent Contractor and shall not be deemed
f ! to be or considered an eowployes of the City of Denton, Texas for
1
the purposes of income tax, withholding, social security taxes,
vacation or sick leave benefits, or any other City ewployea
benefit, The City shell not have supervision and control of
I
Contractor or any employee of Contractor, but It is oxpressly
understood that Contractor shalt perform the ec:rius hereunder
at the direction of and to the satisfaction of the City Manager
of the City of Denton or his designee under this agreement.
SOURCE OF FUNDS: All payments to Contractor u3der this
r j agreement are to be paid by tte City from funds appropriated by
the City Ccun~il for such purposes In the Budget of the City of
Donton.
j
h ~ L'')',. ~l~.5'pfV!' C+1V'?!V~i^P'.i ti~'r nggpy'r (.1^k 1
r r ,
. w.
1
S. SERVICES AND SUPPLIES TO BE FURNISHED BY CITY: City
aarees to furnish to Contractor the following services and/or
supplies: 6
1. Computer Time. {
2. Terminal.Use, i
3. Documentation of the Systeas. +
6. INSURANCE: Contractor shall provide at his own cost and
expense workmen's compensation insurance, liability insurance,
mod all other insurance necessary to
protect Contractor in the
operation of Contractor's business.
i
7. C-A- ELLATIONi City reserves the right to cancel this
i
Agreement ■t any time by gSvi:,g Contractor thirty {!0? days
written notice of its Intention to cancel this Agreement,
S. TER4 OP CONTAACT: This Agreement shall commence on the i
30th uay of August, 1990, and and an the 30th day of November, [
j 1980. `
i
EXECUTED the this day of August, 1980, j
CITY OF DENTON, TEXAS
by: CITY WMNEW,
:
i ATFESTi }
MY SECRETARY
APPROVED AS TO LEGAL FORM
C. J. TAYLOR, JR., CITY ATTORNEY
4
j BY
~I
COMPUTER CONSULTING COMPANY
CONTRACTOR
BY:
Daniel B. Smith, Is hereby designated as the person to
administer the provision of this agreement.
I
j 6A?8' CT7'Y'RA~fiCCEA'-"""- i
INDEPENDENT CONTRACTOR'S AGREEMENT FAGS 1
1 ,
•.i..... .-iv. .~.a ..r a.r u..+w.a...._.._..~.r,~.ra.r.+w Faen.w.A.nwr a.. w.. ~..a~i a.n..a«~rYa.i•~+........~
f
I
q
CITY of DENTON# TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 TELEPHONE (811)56t-8200
x
3
4
s
T0: Chris I;artung, City Manager
FROM: W. H. McNary, Director of Finance i
a
DATE: September 3, 1980
SUBJECT: ESTABLISHMENT OF PRLoOSED TAX RATE
On September 16, the City Council is scheduled to adopt the
operating budget and to set the tax rate for 1980-81. The Council
again must establish a proposed tax rate that will be considered on
the final vote. Consequently, the agenda for September 9 includes t
an item which provides for the Council's establishment of the
proposed tax rate to he considered the following week.
The same publication critaria will be followed as in the prior
f notices.
I will be happy to answer any questirns c~nierning this process.
W. H. McNarry~l I
Director of Finance
PI
i
City of Denton
Memorandum
Sep 9 , 1980
Consent Agenda Item:
Approval of final payment of $7,883.45 to the Jay-Mar Corporation, Inc.
for the construction of Sewer Line Improvements on Vine Street.
Summary:
The City Engineer has verified that the Vine Street Sewer Improvements have
been successfully completed. Some construction material remains on the site.
This has been purchased by the Crookham-Yessels firm to be used on Water
Line lmprovemnts in the same area.
.
Fiscal Summary:
The contractor has previously been paid $32,507.55 for work completed. i
The final payment of $7,883.45 will close the project. All costs are paid }
with Community Development Block Grant (CDBG) funds. i
Recommendation:
The Planning and Community Development Department recommends final payment.
Action Required:
Approve Final Payment to Jay-Mar Corporation Inc. for $7,B83.45. E
R Enclosures:
1. Memo i
2, Estimate
CV
E
w- 17
PARTIAL PAYMENT
Final Estimate Period July 1980 to August 1980
Name of Owner: City of Denton, Texas Address: De ton Texas
PP 00 rawer370
4
Name of Contractor: Jay-Mar Corporation, Inc. Address: Grapevine, texas 76051
Type of Project: Utility Improvements - Estimated Contract Cost: $39,223.50
Sewer Mains Bid No. 4 76~ Purchase Order No. 43938
Unit Quantity Quantity Value of
DESCRIPTICN OF ITEM of Original Completed Vnit Completed
Measure Estimate to Date Price Work
j 8" Sewer Main (0 - 6' deep) LF 634 903 17.75 =16,028.25
8" Sewer Main (6 - 8' deep) LF 825 642 18.75 12,037.50
W Sewer Main (8 - 10' deep) LF 125 41 20.25 830.25 S
4' - 0" Manholes (0-6' deep) Ea. 5 5 700.00 3,500.00 ji
Manholes - Extra Depth LF 6 6 70.00 420.00
Tie to existing Manhole Ea. 4 3 475.00 11425.00
Cleanout Ea. 1 1 150.00 150.00
4" Service. Connection Ea. 16 24 250.00 66000.00 i
Total Value of Work to Date . . . . 400391.00
I Less: Amount Retained 10% . . . . . . . . ~ 0.00 ~ I
f
Net Amount Earned on Contract . . . . . . 40,391.00 }
Less: Amount of Previous Payments 32,507.55
BALANCE DUE THIS ESTIMATE . . . S 7,883.45 +
+
I
JAY-MA CORPORATION
By:
I ,
i
71
September 9, 1980
CITY COUNCIL AGENDA ITF14 }
SUBJECTS
Consider Final Payment to Jerry Paul Higgins, Inc., for the
Construction of Water Lines on Cleveland Street and Westgate
Addition.
SUMMARYt
in June of 1980, Jerry Paul Higgins was awarded a contract by
the City of Denton to install an estimated 1,9801 of 6" water
line in the Westgate Addition and 810' of 6" water line on
Cleveland Street at an estimated cost of $28,422.57. It was
necessary to add 735' of 6" line in the Westgate Addition for ? !
fire protection, and service connections for all existing
houses in Westgate and Cleveland Street.
FISCAL SUMMARYs
Total Contract $34,016.57
Less Previous Payments $25,683.08
Final Payment $ 81333.49 1
ACTION AEQUIREDt j
Approve or deny final payment to Jerry Paul Higgins Inc., Box
1865, Sherman, Texas, in the amount of $8,333.49.
t
RECOMMENDATIONt
The Public Utilities Staff recommends final payment be made
to Jerry Paul Higgins, Inc., in the amount of $8,333.49.
i i
Respectfully,
3 R. E, Nelson
Director of Utilities
EXHIBIT I Jerry Paul Higgins invoice
11 Letter of Acceptance
j
I.
w..
71
4 in2r~i, r c
ltl, 2 -flux 754 JERRY PAUL HIGGINS, INC i
~ I
Shernmn.'!'r~a~ 75mhi GENERAL CONTAACTOAS. (214103.0672 e'
RECOMMENDATION FOR PAYMENT TO CONTRACTOR
I'aymenl
Name of owner:
M GF' UEN'1'ON Addreu,215 L McK_innu Dynton.
Name of Contractor:_,jim PAUL TI 0,1113_ irll` Addreas:P.O. u:: ] 5 5r •rM~r, ns•
Type of F`rolectr_ cr Itns~roy~.nQnt SECTION Ir_CLI;VELAND ST[s~ EP
Date of Work Order:_^ Contract Worklns Time: Caltow Drys
4Cxr0`111)ti Uf a1fAf ONI 0'mrirr Quantity 016fennry Ye1wo!
or origin! Tfws ComyJeled +1nif Cumplered }
k. A10s1,re
fsfimaN PruoO 100ere Rice tNa.l ,
1. 6" Watormaitt L.P. 810 839 7.40 4.7AP.Go
6" Gate valves cn. 1 150.80 ,?SO•~'U
i
.3. CaNt Iron rittings LHS. 750 1250 .72 /PO.OO
1. 1•'iru t•iyclrant:+ t•a. 1 / 640.17 "90-/
5. 3/4" 1Vatur sorv. Connecti n ea. 6 7 160.9
S `
f
S
y
6
a
I
j
i
I
{
He commended far Payment Totul 1'aiue at original Contract Perfumed
%fattrlals on (land-Attached Starament
Wra Work.-ToW Thru LAAt Eetknxtr
Fors Work Sfnre'Laal E;stimale
Tutal 1•aiue of Work To VAte :
Less. Amounl Retained- qo ~
- Tntrl To He Paid To [late
Less Amowit of Previous l'ayulenls ~A
IIAI,A%'CE bV9 THIS ESTIMATE
i
r
• 1 ' , 111
ltt, 2 • flux 754 JERRY 11AUL HIGGINS, 1NG '
Sherman; 'I'txw 75090 l '
GENERAL CONTAACT4AS 1214) 03-0411 A1COMMfNDA1iON FOR PAYMENT TO CONTRACTOR
Payment No
Name of Owner. CITY OF DENTON --.-__Addreaa,215 ) . mexin uv Denton. Tex. ~
Name of Covratlor:_a12:ftRY PAUT HTGC3213S ik <
Addreaa:~0. Tsoa 1865 Sherman. 'P •x, WITTON
"ype of Project: Watut Im 2rovem
Date of 11'ork Order.`_ Contract Working Tltrtet Calendar Daya
1bni btSC'AMIttON U! ITEM UrwI avandry
Vrlueof
N
n .f 01,0001w Qrho `y OM#ffo unit
a.w■ F~hmab 04to PFic1 Compldrd
to Dab
PrnoO Waa
6" Watermain L.F. 980 .500 Ay/$- 7.10 /1~~`~• 10
2. G" Gatu Valves ea. 4 S/ 250.80 oo3..ido
3. Cast Iron Fittings Lbs. 166 I
11416 .72 M9. 6,1,
36 Fire hydrants on, 4 A/ 640.17 ~S60,GS,
S, 3/4" Water 3erv, Connecti ea. 12 160.90
/,930. pp
r
X
I
g
i f
l,lecontr»ended Fat Payment Total 1'atue of Original Contract Performed
Materials on hand-Attached Statement
I• Extra t1'ork--Tolal Thru Lw Estimate
Extra %%'ork Since U,'et E:rtimate .
Tolat Value of Work To Date . . , , le
l.tae, Amount kelmned_.-% .
Tntal To De Paid To Date~
I.raa: Ammint of Pretioua Payments
ItALANCC DUE THIS FSTIMATE . . . , Fr-J~
IdR94~
CITY of DENTONj TEXAS .M11NMPAL SUILDlNG DENTON, TEXAS 76201 / TELEPHONE (817) 566-8200
September 4, 1480
a
Jerry Paul Higgins
Rt. 2, Box 75Y
Sherman, Texas 75090
Dear Mr. Higgins:
The City of Denton has inspected and testee the watermain improvements on
I Cleveland and Westgate. We hereby accept these improvements. i understand
that Mr, Earl Jones has the 1 year maintenance bond and that the City of
Denton will assulra maintenance responsibilities as of September 4, 1981. '
Very truly yours, ,
E r7 : ,
Gregg's, Edwards
Senior Civil Engineer
GKE: jd
cc: Earl Jones
E ,
' I
j ~
ja
I
~ 1
i
1
DE'fAkTMENr OF COMMUNITY DEv7'LOYMFNT